AGENDA - General Committee - 20070404FAA
GENERAL CO
AGENDA
N0.07-19
ITTEE
WEBNESBAY, APRIL 4 2007
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
28/03/07
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 07-19
Wednesday, April 4, 2007
7:00 p.m.
Council Chambers
Councillor Buck in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
H APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 07-15, March 10, 2007 pg. 1
General Committee Meeting Minutes, 07-16, March 20, 2007 pg. 6
RECOMMENDED:
THAT the Special General Committee Meeting minutes 07-15 and the
General Committee Meeting minutes 07-16 be adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee Meeting No. 07-19 Page 2 of 8
Wednesday, April 4, 2007
VI NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
VII DELEGATIONS
(a) Mr. Richard Roylance pg. D-1
Re: Item 9 — CS07-019 — Light Trespass on Residential
Properties
(b) C.N. Watson
Re: Item 19 — FS07-018 — Development Application Approval
Process - Final Report (DAAP)
(c) Mr. Todd McDonald
Re: Item 3 — BA07-003 — Building Administration Operational
Review
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX CLOSED SESSION
Property Matter
RECOMMENDED:
THAT General Committee convene into Closed Session to consider a
property matter— land disposition.
X ADJOURNMENT
General Committee Meeting No. 07-19 Page 3 of 8
Wednesday, April 4, 2007
AGENDA ITEMS
1. EAC07-01 — Environmental Advisory Committee Meeting pg. 15
Minutes, March 8, 2007
RECOMMENDED:
THAT the Environmental Advisory Committee Meeting minutes from the
March 8, 2007 meeting be received and the recommendations contained
therein be adopted.
2. HAC07-01 — Heritage Advisory Committee Meeting Minutes pg. 21
March 19, 2007
RECOMMENDED:
THAT the Heritage ,Advisory Committee Meeting minutes from the March
19, 2007 meeting be received and the recommendations contained therein
be adopted.
3. BA07-003 — Building Administration Operational Review pg. 27
RECOMMENDED:
THAT Council authorize staff to implement the recommendations
contained within the Final Report from Performance Concepts Consulting
Ltd., entitled Bill 124 Preparedness: An Operational Review of Town's
Development Applications Approvals Process (DAAP), dated January
2007; and
THAT staff be requested to take the following action with respect to the
provisions of the grading review function:
• Issue a Request For Proposal for the provision of external grading
review consulting services including the identification of associated
user fees: and
• Proceed with the recruitment of a Grading Coordinator in the
Department of Public Works to oversee the grading review function;
and
THAT staff be requested to take the following action with respect to
changes in the Building Administration Department:
General Committee Meeting No. 07-19
Wednesday, April 4, 2007
Page 4 of 8
• Proceed with the recruitment of a Permit Technician to review
building permit applications for completeness and provide over the
counter permit issuance for simple applications; and
• Bring forward an amended Municipal Building Bylaw to give affect to
the requirement for a Zoning certificate on a complete application;
and
• Proceed with other administrative changes to give affect to the
remainder of the recommendations contained within the above noted
Bill 124 Preparedness Report from Performance Concepts Ltd.
4. PW07-004 — Award of Tender No. P.W.2007-02 — Reconstruction pg. 46
of Aurora Heights Drive, Laurentide Avenue and
Illingworth Court
RECOMMENDED:
THAT Tender No. P.W.2007-02 -"Reconstruction of Aurora Heights Drive,
Laurentide Avenue and Illingworth Court"; be awarded to the North Rock
Group Ltd. at its tendered price of $2,329,676.04; and
THAT the variance in the storm sewer portion of the project of $23,683.66
be funded from the Storm Sewer Reserve;: and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and the North
Rock Group Limited for the reconstruction of Aurora Heights Drive,
Laurentide Avenue and Illingworth Court and the reconstruction of the
Machell Park parking lot.
5. PL07-026 - Zoning By-law Amendment Application pg. 59
Removal of (H) Holding Prefix
Prato Estates Inc.
Part of Lot 22, Concession 2, E.Y.S., Phase 3
File D14-03-07, Related File D12-02-06
RECOMMENDED:
THAT Council enact By-law 4903-07.D to remove the Holding (H) Prefix
from the lands described as Phase 3 within the Prato Estates Subdivision
being Part of Lot 22, Concession 2, E.Y.S. to allow 132 of the 230 Phase
3 lots to be developed for residential purposes.
General Committee Meeting No. 07-19
Wednesday, April 4, 2007
Page 5 of 8
6. PL07-027 - Zoning By-law Amendment Application
Removal of (H) Holding Prefix
Minto Communities (Toronto) Inc.
Part of Lot 23, Concession 2, E.Y.S., Phase 2
File D14-04-07, Related File D12-01-4A
RECOMMENDED:
THAT Council enact By-law 4904-07.D to remove the Holding (H) Prefix
from the lands described as Phase 2 within the Minto Subdivision being
Part of Lot 23, Concession 2, E.Y.S. to allow 108 of the 205 Phase 2 lots
to be developed for residential purposes.
7. PL07-028 — Application for Exemption from Part Lot Control pg. 77
Aspen Ridge Homes (Aurora) Ltd.
Plan 65M-3850 — Blocks 27, 29 to 32 and 34
File D12-PLC-01-07
n
a
RECOMMENDED:
THAT Council approve the request for exemption from Part Lot Control
made by Aspen Ridge Homes. (Aurora) Ltd. to divide the following 6
Blocks on Registered Plan 65M-3850 into separate lots; and
THAT Council enact By-law 4905-07.D.
CS07-018 — Taxi Meter Increase
RECOMMENDED:
THAT Council approve the revised taxicab meter rate from $.28 for each
additional 200 metres to $.35 for each additional 200 metres; and
THAT the Taxicab Licensing By-law be amended to reflect the new rates.
CS07-019 — Light Trespass on Residential Properties
RECOMMENDED:
THAT Council provide direction on the preferred option:
Option #1
THAT existing provisions in the Property Standards By-law be maintained.
General Committee Meeting No. 07-19 Page 6 of 8
Wednesday, April 4, 2007
m
Option #2
THAT the Property Standards By-law be amended to prohibit the trespass
of light onto an abutting residential property in excess of 1.5 foot candles.
10. CS07-021 — Permanent and Temporary Sign By-laws pg. 94
RECOMMENDED:
THAT the proposed new Permanent and Temporary Sign By-laws be
enacted.
11. ADM07-003 — Regional Municipality of York pg. 143
Lease Agreement for EMS Services
220 Edward Street (Aurora Fire Hall)
RECOMMENDED:
THAT the Mayor and Clerk be authorized to execute the Lease Agreement
with the Regional Municipality of York for lease to the Region's
Emergency Medical Services (EMS) for a one-year term of a portion of the
building located at 220 Edward Street, in the Town of Aurora, as attached
to this report.
12. ADM07-002 — Amendments to the Municipal Act, 2001 pg. 156
Bill 130 — Municipal Statute Law Amendment Act
RECOMMENDED:
THAT the report entitled "Amendments to the Municipal Act, 2001 —
Municipal Statute Law Amendment Act" be received for information, and
that staff be directed to undertake a review of existing policies with a view
to updating them to reflect the amended legislation in the future; and
THAT staff be directed to investigate further into the possibility of jointly
retaining an Investigator with other municipalities in York Region, and
report back to Council at a future date; and
THAT staff receive direction from Council about whether it wishes to
establish a Code of Conduct in the future; and
General Committee Meeting No. 07-19
Wednesday, April 4, 2007
Page 7 of 8
THAT staff be directed to prepare a report for Council respecting the
preparation of a municipal accountability policy, and a policy on acting
fairly to persons affected by Town actions, in order to support the
transparency and accountability of the Town; and
THAT staff be directed to prepare a report for Council respecting the
preparation of policies on the delegation of powers and duties, and the
provision of public notice.
13. CS07-023 — Liquor License Applications — Application Processing pg. 172
Fee
RECOMMENDED:
THAT the proposed administrative fee of $100.00 for processing Liquor
License Applications be adopted; and
THAT the schedule of fees and charges for Corporate Services be
amended to include this fee.
14. PW07-003 — Award of Tender P.W.2007-22 - Structural Relining pg. 175
of Watermains on Various Streets
RECOMMENDED:
THAT Tender No. P.W.2007-22 - "Structural Relining of Watermains on
Various Streets", be awarded to Fer-Pal Construction Ltd. at its tendered
price of $1,327,449.00, not including GST; and
THAT Council approve in advance of final approval of the remainder of the
2007 Capital Budget the watermain relining on:
a) Knowles Crescent;
b) Jones Court; and
c) the `older" section of Corbett Crescent; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Fer-Pal
Construction Ltd.
General Committee Meeting No. 07-19
Wednesday, April 4, 2007
Page 8 of 8
15.
16.
LS07-008 — Wildlife Park Buffer Planting, Tender LS2007-07
RECOMMENDED:
TM
THAT Tender LS2007-07 be awarded to S & F Excavating Ltd. in the
amount of $179,609.00 for the Wildlife Park Buffer Planting in East Aurora
Wetland Complex.
FS07-016 — 2007 Fees and Charges By-law
RECOMMENDED:
pg.193
THAT the 2007 Fees and Service Charges for licences and services
itemized on the attached schedules be approved; and
THAT appropriate notice be given, as prescribed in the Notice By-law, that
Council intends to enact By-law 4907-075 at the April 24, 2007 meeting.
17. FS07-017 — C.N. Watson and Associates Request for Additional pg. 204.
Billing
RECOMMENDED:
THAT C.N. Watson and Associates be paid an additional $9,500. for the
work completed on the Town of Aurora's DAAP Review; and
THAT the funds be taken from the Building Department Operational
Reserve,
18. LS07-010 — Sheppard's Bush Artificial Turf Installation pg. 207
Tender LS2007-16
RECOMMENDED:
THAT Tender LS2007-16 be awarded to Defargo Sports Surfacing Inc. in
the amount of $379,960.00 not including G.S.T. for the Supply, Delivery
and Installation of Artificial Turf at Sheppard's Bush Conservation area.
19. FS07-018 — Development Application Approval Process
Final Report (DAAP)
(To be distributed prior to the meeting)
GENERAL COMMITTEE - APRIL 4, 2007
Aui�o-
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-15
"j Holland Room
Aurora Town Hall
Saturday, March 10, 2007
„j
- ATTENDANCE
COUNCIL MEMBERS Deputy Mayor McRoberts- in the Chair; Councillors
Buck, Collins-Mrakas, Gaertner, Granger,
MacEachern, Marsh and Wilson
MEMBERS ABSENT Mayor Morris
OTHER ATTENDEES Chief Administrative Officer, Director of Financial
Services/ Treasurer, Director of Corporate Services,
Director of Public Works, Director of Leisure Services,
Financial/Budget Analyst, Manager of Parks, Manager
of Facilities/Property, Manager of Programs and
Administrative Co-ordinator/Deputy Clerk
Deputy Mayor McRoberts called the meeting to order at 9:05 a.m.
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved.
CARRIED
III DELEGATIONS
a) Mr. Charles Sequelra, Aurora Seniors' Centre
(deferred from March 5, 2007 meeting)
Mr. Sequeira, President of the Aurora Seniors' Centre, addressed the
committee regarding the proposed 2007 Operating Budget for the Aurora
Seniors' Centre. Mr. Sequiera requested that costs of renting out the Seniors'
Centre to non-profit groups and Town events such as the Environmental
Advisory Committee seminars, be credited back to the operating costs of the
Seniors' Centre. Mr. Sequiera further requested that Council approve the
workshop policy/procedure document and recommended the installation of an
automatic timer at the Seniors' Centre to adjust the temperature when the
building is not in use. Similarly, vn Sequiera also recommended that only the
GENERAL CO�VIMI.TT�EE CAPRj�. 4�, (�
pedal eneral ommit ee eet ng o 07-15 Page 2 of 5
Saturday, March 10, 2007
emergency lights remain on when the'Centre is not occupied. Mr. Sequiera
indicated the priority projects in the proposed 2007 Capital Budget are ranked
in priority as follows: signage for the building, stairs from the deck at the back
and installation of the awning on the deck.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee recommends:
THAT Ms Beaton be permitted to address the proposed 2007 Capital
Budget during her 5 minute time limit.
CARRIED
b) Ms Rebecca Beaton
(deferred from March 5, 2007 meeting)
Ms Beaton inquired how the Special Projects Co-ordinator was being paid to
which the CAO advised that the cost is allocated from salaries in the Economic
Development Division and funds are then transferred to the contracts budgetary
line. Ms Beaton inquired whether a cost breakdown could be provided for each
budget to which the Director of Financial Services/Treasurer advised that it was
available to the Members of Council upon request and would be available to the
public at the cost of reproduction. Ms Beaton provided the committee with
photographs of maintenance concerns at 52 Victoria Street (old Library) and
requested if repairs could be done to these areas.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
c) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: Item 1 — Report on 2006 Surplus/Deficit
Item 2 — Current Status of Operating Budget
(deferred from March 5, 2007 meeting)
Mr. Gutteridge provided the committee with the impact of the adjustments made
to the proposed 2007 budgets as a result of the direction provided by the
committee. The Director advised of some primary pressures on the budget and
the effect they have on the budget. The Director demonstrated the impact of the
surplus from 2006 on the budget and provided an overview of the options
outlined in item 2 with respect to the surplus.
The committee requested that summary sheets be provided for each section of
the Draft 2007 Operating Budget.
Councillor Buck left the meeting at 10:37 a.m.
General Committee recommends:
THAT the comments of the Director of Financial Services/Treasurer be
received for information.
CCgRIED
GENERAL COSMpecial General Commi1tee Meeting too 07-15 Page 3 of 5
Saturday, March 10, 2007 g
1
i
General Committee recommends:
a:
1 THAT the committee recess for five minutes at 10:45 a.m.
CARRIED
The committee reconvened at 10:55 a.m.
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Memo regarding changes to the 2007 Operating Budget
(distributed with March 5, 2007 agenda)
General Committee recommends:
THAT the memorandum from the Director of Financial Services/Treasurer
regarding changes to the 2007 Operating Budget be received.
CARRIED
2. FS07-011 - Pre Audit Year End Financial Statements
(distributed with March 5, 2007 agenda)
General Committee recommends:
THAT report FS07-011be received; and
THAT $45,800 of the 2006 operating surplus be transferred to the
Accessibility Committee Capital Projects (12002); and
THAT the remainder of the 2006 operating surplus be transferred to the
Municipal Capital Reserve Fund.
CARRIED
3. FS07-013 - 2007 Operating Budget Update
(distributed with March 5, 2007 agenda)
General Committee recommends:
THAT report FS07-013 - 2007 Operating Budget Update be received for
information.
CARRIED
4. Council Budget/ Correspondence from Councillor Granger
(distributed with March 5, 2007 agenda)
General Committee recommends:
THAT the correspondence from Councillor Granger be received for
information.
WiMM ram:
-3-
GENERAL CO�v1M I.TTGEE - APR I L 4, 2007
pedal eneral Committee Meeting No. 07-15 Page 4 of 5
Saturday, March 10, 2007
i
5. Budget Discussion
Aurora Public Library
'I.
Ms Colleen Abbott, CEO of the Aurora Public Library, provided the Committee
`1 with an overview of the Library's Business Plan and the proposed 2007 Budget,
including forecasts to 2016.
Councillor Buck returned at 11:40 a.m.
Ms Abbott provided the committee with an overview of some of the Library's
proposed capital projects.
General Committee recommends:
THAT the presentation by Ms Abbott, CEO of the Aurora Public Library, be
received for information.
CARRIEd
General Committee recommends:
THAT the committee recess for 20 minutes.
G71 7UNK
The Committee reconvened at 12:30 p.m.
Deputy Mayor McRoberts advised the committee that a formal invitation will be
forthcoming from the Aurora Historical Society for the kick-off for fundraising
efforts for the new Heritage Centre on March 28, 2007. Deputy Mayor
McRoberts further advised that a report will be presented at a future meeting
regarding the Heritage Centre.
Public Works Department
The Director of Public Works provided an overview of the proposed 2007
Operating Budget. The Director highlighted that several new staff positions are
being proposed including a Manager of Environment Leadership who will
oversee the environmental initiatives across the municipality.
General Committee recommends:
THAT the presentation and Draft 2007 Operating Budget of Public Works
be received for information.
CARRIED
General Committee recommends:
THAT the committee recess for five minutes at 1:30 p.m.
[7\77LC:
The committee reconvened at 1:35 p.m.
-4-
J
GENERAL
u
s
'i
C O ecial General Committee IVleetrng 130 07-15 Page 5 of 5
Saturday, March 10, 2007 g
Leisure Services
The Director of Leisure Services presented al DVD demonstrating the services
offered by Leisure Services and provided the committee with an overview of the
Draft 2007 Operating Budget for Leisure Services. The Director highlighted the
Key Performance Indicators from 2006 and addressed the issues raised by Mr.
Sequiera earlier in the meeting.
General Committee recommends:
THAT the presentation and Draft 2007 Operating Budget of Leisure
Services be received for information.
CARRIED
Corporate Services
The Director of Corporate Services provided the committee with an overview of
the duties of the various divisions of the department and highlighted the primary
area of growth being the IT Division.
General Committee recommends:
THAT the presentation and Draft 2007 Operating Budget of Corporate
Services be received for information.
CARRIED
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 4:05 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-15 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
MARCH 27, 2007.
—5—
GENERAL COMMITTEE - APRIL 4, 2007
AuR
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-16
Council Chambers
Aurora Town Hall
Tuesday, March 20, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Mayor Morris,
Councillors Buck, Gaertner, Granger, Marsh,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor, Manager of Development
Planning and Council/Committee Secretary.
Councillor Collins-Mrakas called the meeting to order at 7:00 p.m.
DECLARATIONS OF PECUNIARY INTEREST
Councillor Marsh declared an interest in item 5 due to her spouse's employer
being named as an applicant and did not take part in or vote on any questions in
this regard or attempt in any way to influence the voting on such questions.
Councillor Wilson declared an interest in item 7 due to a client relationship and
did not take part in or vote on any questions in this regard or attempt in any way
to influence the voting on such questions.
❑ APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additions, be approved as presented:
Delegation b) — Mr. Prakash David, SmartCentres
Re: Item 17 - PL07-021 - Site Plan Application and Implementing
Zoning .By-law Amendment
Whitwell Developments Limited (SmartCentres)—
Wal-Mart
➢ Delegation c) — Mr. Sotiri Steuraitis, AAA Aurora York Taxi
Re: Item 15 — CS07-015 — Taxi By-law Amendment - Brokerages
➢ Replacement Page 2
Traffic Safety Advisory Committee Meeting Minutes — March 7, 2007
GENERAL COII�AAII��t1II T&F �PRRIL 4 A07...
t3LHArI mitt eport Nd. 0 - Page 2 of 9
4 Tuesday, March 20, 2007
9
i
11
I
➢ NEW ITEM 18 - Added to Agenda by Councillor Granger
Correspondence from York Region Condominium Corporation
Re: Item 14 - C507-016 —Council Pending List
➢ Closed Session — Legal Matter
CARRIED
111 ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 07.12, February 20, 2007
Special General Committee Meeting Minutes, 07.13, February 22, 2007
General Committee recommends:
THAT the General Committee Meeting minutes 07-12 and the Special
General Committee Meeting minutes 07-13, be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 7, 8, 9, 10, 12, 13, 14, 15, 16, 17 and 18 were identified for
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
6. PL07.024 — Planning Applications Status List
THAT the Planning Applications Status List be received for information.
11. Correspondence from Natural Resources Canada
Re: New Program for Energy Conservation in Construction of Affordable
Housing
THAT the correspondence from Natural Resources Canada regarding a
new program for energy conservation in the construction of affordable
housing be received for information.
CARRIED-
-7-
GENERAL
CONM eraTCommitteePReport Nod. O�P6G 1 Page 3 of 9
Tuesday, March 20, 2007
VI NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Councillor Gaertner inquired when an update on the Municipal Act changes will
occur to which the Town Solicitor responded that an email was provided to the
Mayor and Members of Council by the Chief Administrative Officer today and that
a report is scheduled to be on the next General Committee agenda.
Councillor Gaertner requested information regarding the resurfacing of tennis
courts, which was estimated at $150,000 and came in at under $100,000, to
which the Director of Leisure Services responded that a report is scheduled to be
brought to the March 27, 2007 Council meeting.
Councillor Gaertner advised that she would be bringing forward a Notice of
Motion suggesting that all presentations be done at Council meetings only.
Councillor Wilson congratulated staff in the Public Works Department on their
excellent work throughout the winter season.
Mayor Morris requested that the Director of Leisure Services provide details as to
why the slide at the Aurora Recreation Complex pool was not always operational
during the March Break.
Vll DELEGATIONS
(a) Representatives from the Aurora Historical Society and
Lynch & Comisso Architects
Re: Item 3 — LS07-007 - Church Street School
Ms Helen Roberts, Ms Cathy Milloy, Ms Mary Ellen Lynch and Mr. Steve
Comisso addressed General Committee to provide a chronology of the
processes that were undertaken to bring the Church Street School to its current
state of repair, and to outline the plans for the future Aurora Heritage Centre.
General Committee recommends:
THAT the comments of the delegates be received for information and that
item 3 be brought forward for discussion.
CARRIED
3. LS07-007 — Church Street School
General Committee recommends:
THAT Council receive this report and presentation as information; and
THAT Council approve, in principle, sufficient funding in the 2007 Capital
Budget to complete the renovations of Church Street School; and
THAT staff report back to Council regarding the construction
administration process for the renovations; and
THAT staff report back to Council regarding an amended agreement with
the Aurora Historical Society; and
THAT the Church Street School capital project #72059 be referred to
a future General Committee for a comprehensive report including the
following:
WE
GENERAL CO�IM I TI �,E — APRR I L 4 ��107
eneral ommittee eport Nd. 0 - 6 Page 4 of 9
Tuesday, March 20, 2007
➢ Justified expected capital costs
➢ Related operational costs
➢ Identify specific funding sources
➢ Merits of a grant versus a capital project
➢ Recommendations in terms of project management and
construction and future considerations; and
THAT the report reflect the feasibility of the Town being the primary
funder of the project; and
THAT staff continue the current discussions with the Historical
Society regarding the operating agreement; and
THAT the matter be brought back to a future Special General
Committee meeting.
CARRIED
(b) Mr. Prakash David, SmartCentres
Re: Item 17 - PL07-021 — Site Plan Application and Implementing
Zoning By-law Amendment - Whitwell Developments Limited
(SmartCentres) — Wal-Mart
(Added Item)
Mr. Prakash David addressed General Committee to provide a high level
overview of the design style planned for the site, indicating that a "main street'
type of feel would be the focus on all four sides of the building. Mr. David also
indicated that extra public amenities such as sitting areas, pergolas, walkways,
and concentrated landscaping will be dispersed throughout the site. Mr. David
indicated that SmanCentres is anxious to begin construction on May 1, 2007 with
the hope of completing the project during this year. Mr. David then introduced
the team of professionals who have worked on this project over the past 1.5
years and who were in attendance to answer any questions.
General Committee recommends:
THAT the comments of the delegate be received for information and that
item 17 be brought forward for discussion.
CARRIED
17. PL07.021 — Site Plan Application and Implementing Zoning
By-law Amendment
Whitwell Developments Limited (SmartCentres) —
Wal-Mart
Part of Lot 21, Concession 3
(Block 1 and Pt. Block 2; Plan 65M-3819)
Files D14-09-06 and Dl l-01.06
General Committee recommends:
THAT Implementing Zoning By-law 4896-07.D be enacted; and
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning and Development Services be authorized to execute
the site plan agreement between Whitwell Developments/ SmanCentres
and the Town of Aurora respecting the construction of Phase 1 of the
regional commercial shopping centre at the north east corner of
Wellington Street East and First Commerce Drive.
CARRIED
GENERAL CO��Iti�tII T FF QQPRpI ft 4 A07
G�ri2r I LEdmmitt2a Rr?po Nd. 0 - Page 5 of 9
Tuesday, March 20, 2007
it
(c) Mr. Sotiri Stouraitis, AAA Aurora York Taxi
Re: Item 15 — CS07-015 — Taxi By-law Amendment - Brokerages
(Added Item)
Ej
Mr. Sotiri Stouraitis addressed General Committee in opposition of the proposed
amendment to the Taxi By-law, stating that it would result in a monopoly within
Aurora. Mr. Stouraitis requested that the matter be deferred in order to allow
more time for consultation between himself and staff.
General Committee recommends:
THAT the comments of the delegate be received for information and that
item 15 be brought forward for discussion.
CARRIED
15, CS07-015 - Taxi By-law Amendment - Brokerages
General Committee recommends:
THAT report CS07-015 regarding the licensing of taxi brokerages be
received; and
THAT staff consult with the delegate and bring back a report to the
May 1, 2007 General Committee meeting addressing issues identified
by the delegate Including a monopoly and unlicensed vehicles.
;3_1cZ3L=7
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 4 be brought forward for discussion.
CARRIED
4. PL07-015 —Application to Amend the Zoning By-law
Brookvalley Developments (Aurora) Ltd.
14425 Bayview Avenue, Aurora
Part of Lot 15, Concession 2, E.Y.S.
File D14-06.05
General Committee recommends:
THAT Council enact implementing Zoning By-law Amendment being By-
law 4891-07.D; and
THAT report PL07-015 be received as information.
CARRIED
General Committee recommends:
THAT item 5 be brought forward for discussion.
CARRIED'
-10-
ERAL CONMeral Committ AQFR oI Nod. 07z1�07
Tuesday, March 20, 2007
Page 6 of 9
Councillor Marsh, having previously declared an interest in item 5, did not take part in or
vote on, any questions in this regard or attempt in any way to influence the voting on
such questions.
5. PL07.020 — Servicing Allocation Matrix
General Committee recommends:
THAT the attached Matrix for the Allocation of Servicing Capacity,
Appendix 1, be adopted by Council and used to determine applications
that may be considered for allocation.
CARRIED
General Committee recommends:
THAT item 14 be brought forward for discussion.
CARRIED
14. CS07-016 — Council Pending List
General Committee recommends:
THAT report CS07-016 — Council Pending List be received for information.
CARRIED
18. Correspondence from York Region Condominium Corporation
Re: Item 14 — CS07-016 — Council Pending List
(Added Item)
General Committee recommends:
THAT this matter be referred back to the Chief Administrative Officer to
provide resolution pertaining to the item on the Council Pending List under
"Open Forum" from the Council meeting on October 17, 2006 relating to
the lighting behind Canadian Tire.
CARRIED
General Committee recommends:
THAT Item 7 be brought forward for discussion.
CARRIED
Councillor Wilson, having previously declared an interest in item 7, did not take part in
or voteon any questions in this regard or attempt in any way to influence the voting on
such questions.
LS07.006—York Region Neighbourhood Services Inc.
General Committee recommends:
THAT Council authorize staff to continue with the existing agreement until
August 21, 2011 and commence termination procedures in accordance
with the agreement, when conditions merit.
CAI
RI —
GENERAL
OOG'Ari2r l Commltt ePReport N(;.07=T007
Tuesday, March 20, 2007
Page 7 of 9
TSAC07-01 — Traffic Safety Advisory Committee Meeting Minutes
March 7, 2007
General Committee recommends:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
March 7, 2007 meeting, as corrected, be received and the
recommendations contained therein be adopted.
CARRIED
2. EDAC07.01 — Economic Development Advisory Committee Meeting
Minutes — March 8, 2007
General Committee recommends:
THAT the Economic Development Advisory Committee Meeting minutes
from the March 8, 2007 meeting be deferred to the March 27, 2007
Council meeting.
CARRIED
8. ADM07.009-2006Annual Report
General Committee recommends:
THAT report ADM07-001 — 2006 Annual Report for the Town of Aurora be
deferred to the March 27, 2007 Council meeting in order for the 2006
Performance Measures Report Card to be included on the agenda.
CARRIED
9. Correspondence from Arlyn Balaban (Kaluski)
Re: Bill 171 — Social Workers Excluded from Psychotherapy Act
General Committee recommends:
THAT the correspondence from Arlyn Balaban regarding Bill 171 — Social
Workers Excluded from Psychotherapy Act, be received for information.
CARRIED
10. Correspondence from Toronto Police Service
Re: Special Olympics Ontario
General Committee recommends:
THAT the correspondence from Toronto Police Service regarding Special
Olympics Ontario be received for information.
CARRIED
-12-
GENERAL COPY ITTC,E - APRRIL 4
ne. 0�07
eralommittee porNo
Page 8 of 9
Tuesday, March 20, 2007
12. Correspondence from Joe Bentoliia, President, Aurora Minor Hockey
Association
Re: OHF Championships
General Committee recommends:
THAT the Director of Leisure Services bring back a report to the March 27,
2007 Council meeting regarding cost information pertaining to ice and pool
fees, whether the OHF will be charging entrance fees, whether fees are
being paid to the Aurora team by other participating teams, and what the
useage in the arena would be if the championships were not taking place
that weekend.
CARRIED
13. PW07-002 — Downtown Core Area Parking Study
General Committee recommends:
THAT report PW07-002 be deferred to the April 17, 2007 General
Committee meeting.
CARRIED
16. CS07-017 — Reschedule General Committee Meeting
General Committee recommends:
THAT the General Committee meeting of Tuesday, April 3, 2007 be
rescheduled to Wednesday, April 4, 2007 to accommodate a religious
holiday; and
THAT the Accessibility Advisory Committee meeting of Wednesday, April
4, 2007 be rescheduled to Wednesday, April 11, 2007.
CARRIED
IX CLOSED SESSION
Personal, Legal and Property Matters
General Committee recommends:
THAT this committee proceed into closed session to address personal,
legal and property matters.
CARRIED
-13-
GENERAL CO�IMneralCommitteePR'eportNo.O7 P6G7 Page9of9
Tuesday, March 20, 2007
X ADJOURNMENT
General Committee recommends.
THAT the meeting be adjourned at 10:26 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-16 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MARCH 27,
2007, WITH THE EXCEPTION OF ITEM NO. 5, WHICH WAS DISCUSSED AND
ADOPTED AS PREVIOUSLY PRESENTED.
—14—
GENERAL COMMITTEE - APRIL 4, 2007
Delegation (a)
March 27, 2007
Town of Aurora
1 Municipal Drive
Box 1000
Aurora, ON L4G 6J1
Attention: Bob Panizza
Re: Light Trespass on Residential Properties
Report: CS07-019
I respectfully request delegation status in regards to the above noted report going to the April 4, 2007
General Committee meeting in order to appeal to the new Council, to adopt the recommendations as
suggested by Chris Alexander, By-law Services Co-ordinator.
Please find attached a copy of the letter in regards to light trespass, dated May 17, 2006 and submitted to
the previous Council for consideration.
Roylance
D-1
GENERAL COMMITTEE - APRIL 4, 2007
May 17, 2006
Town of Aurora
1 Municipal Drive
Box 1000
Aurora, ON L4G 6J1
Attention: Mayor and Council
Re: Light Trespassing in Rear Yards
It is our hope that Council will "see the light" by helping my family and all other residents throughout the Town with similar
circumstances, to regain full use of their property without the invasion of light trespass.
Although the Town currently has a By-law in place (Section 5.4 Exterior Lighting and Support) it unfortunately is not
effective in rear yards; Section 5.4.2 of the Property Standards By-law Number 4044-99.P states:
No person shall keep any exterior lighting in a yard, or that part of the yard that he, she or it occupies or controls,
where it is installed and maintained in such a manner as to allow lighting to shine directly into any dwelling unit
windows.
However, there has been an evolving trend with homeowners to utilize the full gamut of their property with extensive
landscaping in efforts to create an outdoor living space where one can relax in comfort while enjoying the outdoors; these
spaces are referred to as an "extension to your living room" and regardless to the lack of windows surrounding them, should
be treated with the same respect.
Once creating such a space (almost two years ago) we have endured the constant impertinence from one of our neighbours
who are using light as a means to effectively hinder the enjoyment of our yard. We have exhausted all other means of putting
an end to this harassment, from politely requesting that the light be hooked up to a motion sensor, to the planting of cedars
(which resulted in the employment of more light by our neighbour) and the eventual construction of a pergola to block as
much light as possible (at considerable expense). After a consultation with York Regional Police (who also requested that
the light be hooded, to no avail), we were told that the Town By-law needed to be amended in order to enforce the light
restriction.
We of course understand the need for people to feel secure on their property and by no means suggest that rear lights be
prohibited; however, those who do not desire the unwanted light should also have that option. We are therefore proposing
that another section be added to the existing By-law that compels the user to ensure that any rear lights be contained to one's
own property; this can be accomplished by hooding that will direct the light to the desired location and could preferably be
used in conjunction with a motion sensor to conserve energy. These methods will allow for security as well as ingress and
egress onto the user's property without the blinding effects of constant light onto neighbouring yards.
Please carefully consider our request; as tax payers, we believe we've earned the right to enjoy the full potential of our
property (in accordance with all By-laws) without the limitations imposed, by the vindictive actions of others.
Thank you for your time and consideration,
S
GENERAL COMMITTEE — APRIL 4, 2007
AGENDA ITEM # i
AumoxA
COMMITTEE MINUTES
MEETING NO. 07-01
Committee: Environmental Advisory Committee
Date: Thursday, March 8, 2007
Time and Location: 7:00 p.m., Tannery Room
Committee Members: Susan Walmer, Chair (arrived at 7:07 p.m.), Councillor
MacEachern, Vice -Chair; Gordon Barnes, Robert Cook, Carol
Cooper, John Gallo, Catherine Marshall (arrived at 7:05
p.m.), Peter Piersol, David Tomlinson (arrived at 7:05
p.m.)and Richard Wizemann (arrived at 7:11 p.m.)
Absent:
Councillor Wendy Gartner
Other Attendees: Wayne Jackson, Director of Public Works, Karen Ewart,
Administrative Co-ordinator/Deputy Clerk and Elma
Stevenson, Committee Secretary
The Deputy Clerk called the meeting to order at 7:00 p.m. and reviewed the process of
selecting the Chair and Vice -Chair of the Committee.
David Thomlinson and Catherine Marshal arrived at 7:05 p.m.
Susan Walmer arrived at 7:07 p.m.
ELECTION OF CHAIR AND VICE CHAIR
Moved by Councillor MacEachern
Seconded by Carol Cooper
THAT Susan Walmer be nominated for Chair of the Environmental
Advisory Committee for one year.
CARRIED
Moved by David Tomlinson Seconded by Robert Cook
THAT nominations be closed.
CARRIED
—15—
GENERAL COMMITTEE - APRIL 4, 2007
Environmental Advisory Committee Record No. 07-01
Thursday, March 8, 2007
Moved by Councillor MacEachern
Page 2 of 6
Seconded by Carol Cooper
THAT Susan Walmer be Chair of the Environmental Advisory Committee for one
year.
CARRIED
Moved by Catharine Marshall Seconded by John Gallo
THAT Councillor MacEachern be nominated for Vice Chair of the
Environmental Advisory Committee for one year.
Moved by Robert Cook
THAT nominations be closed.
Moved by Robert Cook
Seconded by Catharine Marshall
CARRIED
Seconded by Catharine Marshall
THAT Councillor MacEachern be Vice- Chair of the Environmental Advisory
Committee for one year.
CARRIED
The Deputy Clerk vacated the Chair and Susan Walmer assumed the Chair for the balance of
the meeting.
Richard Wizemann arrived at 7:11 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor MacEachern
Seconded by Peter Piersol
THAT the agenda with the following additional item be approved:
➢ E-Mail from Jessica Fracassi, Ontario Clean Air Alliance, Toronto Rally
for Kyoto on Sunday, March 11, 2007 at 12 noon at Nathan Phillips
Square.
CARRIED
-16-
GENERAL COMMITTEE — APRIL 4, 2007
Environmental Advisory Committee Record No. 07-01 Page 3 of 6
Thursday, March 8, 2007
MATTERS FOR CONSIDERATION
1
I•A
2007 Meeting Dates
Moved by Councillor MacEachern Seconded by John Gallo
THAT the 2007 Environmental Advisory Committee dates be approved as
follows:
Thursday, April 5, 2007
Thursday, May 3, 2007
Thursday, June 7, 2007
Thursday, September 6, 2007
Thursday, October 4, 2007
Thursday, November 1, 2007
Thursday, December 6, 2007
CARRIED
Annual Aurora Home Show Booth
Moved by Peter Piersol
Seconded by Robert Cook
THAT the Environmental Advisory Committee members agree to occupy a
booth at the forthcoming 2007 Aurora Home Show; and
THAT a questionnaire be prepared and distributed at the booth to address
environmental concerns from the public; and
THAT Environmental Advisory Committee members review their
schedules and forward availability by e-mail to
BrianMacEachern@sympatico.ca
CARRIED
—17—
GENERAL COMMITTEE — APRIL 4, 2007
Environmental Advisory Committee Record No. 07-01
Thursday, March 8, 2007
3. EAC Pending List
Page 4 of.6
Moved by Catherine Marshall Seconded by Councillor MacEachern
THAT Environmental Advisory Committee members and Staff review the EAC
Pending List and report back to Committee at the April 5, 2007 Environmental
Advisory Committee meeting; and
THAT the former members of the Environmental Advisory Committee review the
list and provide updates to the Deputy Clerk by March 23, 2007.
4. Budget Considerations
Moved by David Tomlinson
CARRIED
Seconded by Catherine Marshall
THAT an amount of $1,955.00 be requested to be pre -approved as part of
the 2007 budgetary requirement for the Environmental Advisory
Committee for the following expenses:
Display panel
Seminars expenses
Printing/photocopying
Material for Bird Houses
Name Tags
Contingency under the authority of the Chair
Purchase of tree seedlings
CARRIED
$ 500.00
$ 600.00
$ 100.00
$ 150.00
$ 125.00
$ 200.00
$ 280.00
i"
GENERAL COMMITTEE — APRIL 4, 2007
Environmental Advisory Committee Record No. 07-01 Page 5 of 6
Thursday, March 8, 2007
INFORMATIONAL ITEMS
5. Council Extract from February 13, 2007 — Open Forum
Ms Susan Walmer Regarding the Citizen Appointments to EAC
6. Correspondence from The Municipal Information Network
Richmond Hill Receives Oak Ridges Moraine Foundation Award
7. E-Mail from Jessica Fracassi, Ontario Clean Air Alliance -Re: Toronto Rally for
Kyoto on Sunday, March 11, 2007.
Moved by Robert Cook
Seconded by Gordon Barnes
THAT agenda items #5 though to and including agenda item #7 be
received for information purposes.
CARRIED
NEW BUSINESS
8. Correspondence from International. Council .for Local Environmental Initiatives
Calendon/Halton
Moved by Robert Cook
Seconded by Gordon Barnes
THAT agenda item #8 be received and referred to the April 5, 2007
Environmental Advisory Committee meeting.
CARRIED
9. Working Groups
Moved by Gordon Barnes
Seconded by Carol Cooper
THAT Staff be requested to draft an advertisement for the establishment
of Working Groups of the Environmental Advisory Committee under the
categories of Climate Change, Naturalization and Wildlife, Public
Awareness and Education, Planning and Policy and Waste Management.
CARRIED
Carol Cooper agreed to be the Volunteer Co-ordinator and/or contact person for
the Working Groups to be contacted through the EAC website or Info Aurora.
—19—
GENERAL COMMITTEE — APRIL 4, 2007
Environmental Advisory Committee Record No. 07-01 Page 6 of 6
Thursday, March 8, 2007
10. Manager of Environmental Initiatives
Moved by John Gallo Seconded by Richard Wizeman
THAT the Environmental Advisory Committee supports the hiring of a
Manager of Environmental Initiatives by the Department of Public Works.
CARRIED
11. Leisure Services and Public Works Departmental Business Plans
It was requested that the Leisure Services and Public Works Departmental Business
Plans be included on the April 5, 2007 Environmental Services Committee for
discussion purposes.
12. Youth Forum
It was requested that the possibility of holding a Youth Forum regarding environmental
initiatives be included as a discussion item on the April 5, 2007 Environmental Services
Committee Agenda.
13. Priority List
Moved by Catherine Marshall
Seconded by Peter Piersol
THAT Catherine Marshall forward the Priority List of events to the Deputy Clerk
to be included on the next agenda.
CARRIED
ADJOURNMENTS
Moved by Robert Cook
THAT the meeting be adjourned at 9:30 p.m.
!Ss4anWalmer, Chair
CARRIED
—20—
GENERAL COMMITTEE - APRIL
4, 2007
/3 AGENDA ITEM a
AuR.oRA
COMMITTEE MINUTES
MEETING NO. 07-01
Committee: Heritage Advisory Committee
Date: Monday, March 19, 2007
Time and Location: 7:00 p.m., Holland Room
Committee Members: Chair Councillor A. Collins-Mrakas, Councillor B. McRoberts;
J. McIntyre, B. Newman, S. Rycombel, D. Smith, J. Stuart
Absent: R. Elliott, L. McKenzie
Other Attendees: M. Seaman Community Planner, B. Panizza Director of
Corporate Services
The Director of Corporate Services called the meeting to order at 7:00 p.m. and reviewed the
process of selecting the Chair and Vice -Chair of the Committee.
ELECTION OF CHAIR AND VICE CHAIR
Moved by J. McIntyre
Seconded by S. Rycombel
THAT Councillor Collins-Mrakas be appointed Chair of the Heritage Advisory
Committee.
CARRIED
Moved by Councillor McRoberts Seconded by Councillor J. McIntyre
THAT S. Rycombel be appointed Vice -Chair of the Heritage Advisory Committee.
CARRIED
The Director of Corporate Services vacated the Chair and Councillor Collins-Mrakas assumed
the Chair for the balance of the meeting.
-21-
GET, AnQR Mc9soryqN6d6e K29Jrd No. 07-01 Page 2 of 6
Monday March 19, 2007
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by D. Smith
Seconded by J. McIntyre
THAT the agenda as circulated by the Corporate Services Dept. be approved:
CARRIED
MATTERS FOR CONSIDERATION
1. Introduction to the Heritage Advisory Committee
Moved by Councillor S. Rycombel Seconded by J. Stuart
THAT the update be received for information.
CARRIED
2. Summary of Achievements of Previous Committee
Moved by J. McIntyre
Seconded by B. Newman
THAT the Summary of Achievements of the Previous Committee be received for
information
CARRIED
3. Objectives of the New Committee
Moved by J. Stuart
Seconded by J. McRoberts
THAT Heritage Advisory Committee establish the following as part of the list of
objectives for the following term of the committee:
• coordinate another heritage home workshop;
• consider establishing heritage districts in other parts of old Aurora;
• continue the Heritage Committee's proactive heritage designation program
and in particular the Jack Wood's House;
—22—
GE�g5�bnAgHg byTlk& ry+,PJM�nitiee R99Jrd No. 07-01 Page 3 of 6
Monday March 19, 2007
Q
5.
9
And that the Committee Members bring forward additional objectives for
consideration in future meetings.
CARRIED
Doors Open Aurora — August 11, 2007
Moved by D. Smith Seconded by S. Rycombel
THAT Shelley Ware, Special Events Co-ordinator, be requested to attend the
April 9, 2007 meeting of the Heritage Advisory Committee to discuss Doors Open
Aurora.
CARRIED
Designation Part IV of the Ontario Heritage Act
14425 Bayview Ave, The Allen Brown House
Moved by J. Stuart
Seconded by J. McIntyre
THAT the Allen Brown House at 14425 Bayview Ave. be designated under Part
IV of the Ontario Heritage Act; and
That the Corporate Services Dept. be authorized to:
• publish and serve Council's Notice of Intention to Designate as per the
requirements of the Act; and
• prepare the Designation By-law for this property; and
That the Heritage Advisory Committee commends the owner for their outstanding
commitment to the conservation of Aurora's heritage.
CARRIED
Draft Guide to Designation for Heritage Property Owners
Moved by S. Rycombel
Seconded by B. Newman
THAT the proposed Draft Guide to Designation for Heritage Property Owners be
endorsed.
CARRIED
—23—
GEHWnri5WW�&yVJI"itfee k0rd No. 07-01 Page 4 of 6
Monday March 19, 2007
7. Provincial Plaque Unveiling Ceremonies
Moved by J. McIntyre Seconded by D. Smith
91
THAT the memorandum from the Community Planner regarding the Provincial
Plaque unveiling ceremonies for the Aurora Train Station and the Aurora
Armoury, be received for information.
CARRIED
Draft Boarding Policy for Vacant Heritage Structures
Moved by J. McIntyre Seconded by D. Smith
THAT the Draft Boarding Policy for vacant heritage structures be deferred to the
next committee meeting.
CARRIED
Draft Heritage Advisory Committee Logo
Moved by B. Newman
Seconded by J. Stuart
THAT the Draft Heritage Advisory Committee Logo be deferred to the next
committee meeting.
::: 1
AMENDMENT
Moved by D. Smith
Seconded by S. Rycombel
That the additional design presented by Councillor McRoberts also be received and
referred to the next committee meeting.
10. Heritage Conservation Districts
Moved by S. Rycombel
CARRIED
Seconded by Councillor McRoberts
THAT the memorandum from the Community Planner regarding Heritage
Conservation Districts be received for information.
CARRIED
-24-
GE��iBi��nr�S�QQ�af TAv�sory�ririnit�0e I499clyd No. 07-01 Page 5 of 6
Monday March 19, 2007
11
iK
110
14.
Heritage Canada Awards — Call for Nominations 2007
Moved by J. McIntyre
Seconded by S. Rycombel
THAT the Heritage Advisory Committee supports the nomination of Mr. Ron
Wallace by the Historical Society of Aurora for the 2007 Heritage Canada Award
for Journalism; and
That the Heritage Advisory Committee Chair write a letter of support to the
Director of Policy and Programs of Heritage Canada.
CARRIED
Update Status of Heritage Related Projects Since September 2006
Moved by B. Newman
Seconded by J. McIntyre
THAT the memorandum from the Community Planner regarding the status of
Heritage Related Projects since September 2006 be received for information.
CARRIED
Hartman House — Date Stone
Moved by D. Smith
Seconded by J. Stuart
THAT the memorandum from the Community Planner regarding the Hartman
Public School — Date Stone be received for information.
CARRIED
Community Heritage Ontario —Annual Membership Dues
Moved by Councillor McRoberts
Seconded by S. Rycombel
THAT an expenditure of $70 from the Heritage Advisory Committee budget for
the annual Community Heritage Ontario membership dues be endorsed.
CARRIED
—25—
"Vnvi o'nAh M al ATcFlsorytpoRmmithe Old No. 07-01 Page 6 of 6
Monday March 19, 2007
INFORMATIONAL ITEMS
15. CHO News
16. Council extract regarding the Ontario Heritage Trust Community Awards
17. Memo from the Community Planner regarding the Canadian Institute of
Planners Awards for Planning Excellence for Northeast Old Aurora
Heritage Conservation Plan
Moved by Councillor McRoberts Seconded by B. Newman
THAT agenda items 15, 16 and 17 be received for information purposes.
NEW BUSINESS
None
ADJOURNMENTS
Moved by D. Smith
THAT the meeting be adjourned at 9:05 p.m.
Councillor Collins-Mrakas, ¢hair
CARRIED
—26—
GENERAL COMMITTEE - APRIL 4, 2007 LAGENDAIi# 3
TOWN OF AURORA
AUI�®RA GENERAL COMMITTEE REPORT No. BA07-003
SUBJECT: Building Administration Operational Review
FROM: Techa van Leeuwen, Director of Building Administration
Wayne Jackson, Director of Public Works
DATE: April4, 2007
RECOMMENDATIONS
THAT Council authorize staff to implement the recommendations contained
within the Final Report from Performance Concepts Consulting Ltd entitled Bill
124 Preparedness: An Operational Review of Town's Development
Applications Approvals Process (DAAP) dated January 2007,
THAT staff be requested to take the following action with respect to the
provisions of the grading review function:
• Issue a Request For Proposal for the provision of external grading
review consulting services including the identification of associated
user fees: and
• Proceed with the recruitment of a Grading Coordinator in the
Department of Public Works to oversee the grading review function;
THAT staff be requested to take the following action with respect to changes
in the Building Administration Department:
• Proceed with the recruitment of a Permit Technician to review building
permit applications for completeness and provide over the counter
permit issuance for simple applications;
• Bring forward an amended Municipal Building Bylaw to give affect to the
requirement for a Zoning certificate on a complete application; and
• Proceed with other administrative changes to give affect to the
remainder of the recommendations contained within the above noted
Bill 124 Preparedness Report from Performance Concepts Ltd.
BACKGROUND
Council, at its meeting of September 26, 2006 authorized Building Administration to retain
the Consulting Services of Performance Concepts Consulting Ltd to complete a
departmental Operational Review for the purpose of streamlining processes to meet
legislative timeframes for building permits.
-27-
GENERAL COMMITTEE — APRIL 4, 2007
April 4, 2007 -2 - Report No. 2007-003
COMMENTS
Performance Concepts Consulting Ltd. began the Operational Review in October.
Structured one on one staff interviews with individuals from multiple departments were
conducted followed by an all inclusive workshop. As a result opportune improvement
processes have been identified and captured in the attached report along with
recommendations for streamlining to meet Bill 124 legislation.
The Report from Performance Concepts Ltd. identifies eight specific performance
improvement recommendations. With the exception of the Grading Review function, the
additional Permit Technician position and amending the building bylaw, the
recommendations can be managed through internal administration and policy
development.
OPTIONS
The works discussed in the Consultant's report are all required as part of the daily
activities of the Town. To undertake these works in an effective and efficient manner
requires additional staffing and organization as described in the Consultant's report. In
this regard, there are no viable options inasmuch as the service provisions cannot
happen without the required staff report.
FINANCIAL IMPLICATIONS
The additional staff position of Grading Coordinator in Public Works is to be funded
through a full cost recovery grading deposit and draw down system posted by the
developer. Accordingly, this will not impact on the Town's current levy budget.
The additional staff position of Permit Technician in Building Administration to be fully
funded through building permit fees and the annual reserve fund contribution and also will
therefore not impact on the Town's current levy budget.
CONCLUSIONS
Staff has reviewed the Final Report prepared by Performance Concepts and are in
agreement with the contents and recommendations outlined in the Report.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
=-Z
GENERAL COMMITTEE - APRIL 4, 2007
April 4, 2007 - 3 - Report No. 2007-003
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D2: Enhance customer service
ATTACHMENTS
Attachment #1 - Bill 124 Preparedness: An Operational Review of Town's Development
Applications Approvals Process (DAAP) - Final Report and Recommendations
PRE -SUBMISSION REVIEW
Senior Management Team Meeting - March 21, 2007
Prepared by. Techa van Leeuwen, Di
Techa van Leeuwen
Director of Building Administration
Wayne Jac
Director of Public Works
rector- Ext. 4748
r
o�in S. Rogers
Chief Administrative Officer
-29-
GENERAL COMMITTEE — APRIL 4, 2007
Town of Aurora
Bill 124 Preparedness:
An Operational Review of Town's
Development Applications Approvals
Process (DAAP)
Final Report
& Recommendations
January 2007
Conducted by:
Attachment #1 — Bill 124 Preparedness: An
Operational Review of Town's Development
—$0— Applications Approvals Process (DAAP) —
Final Report and Recommendations
GENERAL COMMITTEE - APRIL 4, 2007
1, DAAP Operational Review; Objectives & Methodology
Operational Review Driven by Bill 124 Preparedness & Compliance
The major provisions of the Province's Bill 124 amendments to the Building Code Act are
now in force. Compliance with key provisions of Bill 124 represents a significant
operational and financial challenge for the Ontario municipal sector. Bill 124 compliance
risks and operational impacts are especially acute in GTA growth municipalities like the
Town of Aurora.
In September 2006 Performance Concepts Consulting, in association with Watson &
Associates — Economists, was retained by the Chief Building Official to coordinate an
operational review of the Town's Development Applications Approvals Process (DAAP),
The review was designed to identify/address Bill 124 compliance issues, and streamline
existing Town business rules/processes and cross -departmental roles concerning DAAP,
The operational review is now complete. A series of DAAP process performance issues
have been identified, and specific performance improvement recommendations have
been developed. In tandem with the Town's activity based costing review of DAAP user
fees (Planning Act, Building Code Act, Municipal Act), this Report will guide the Town's
efforts to mitigate Bill 124 compliance risk and identify opportunities for operational and
business process improvements.
The Town's Bill 124 operational and compliance risk is driven by the following factors:
Ambitious new building permit processing and inspection notification turnaround
time standards have been introduced. The mandatory permit processing
turnaround time standards represent a significant reduction in actual turnaround
times for most Ontario growth municipalities. Residential permits must be
processed (or deficiencies documented and presented to the applicant in writing)
within 10 business days. Commercial/industrial building permits must be
processed within 15-30 business days depending on building size.
Aurora DAAP Operational Review -January 2007 1
Performance Concepts Consulting
-31-
GENERAL COMMITTEE — APRIL 4, 2007
• The Province's new prescribed list of Ontario Building Code Act (OBCA) applicable
law does not include sub -division related development agreements. This
omission of development agreements from the applicable law list makes it legally
difficult for municipalities to use the timing of building permit issuance as an
incentive to encourage applicant adherence with servicing conditions contained
in sub -divider development agreements. Traditionally a municipal CBO has been
able to use the timing of building permit issuance as a "linchpin" to control the
pace of development (i.e. servicing versus construction) when moving between
Planning Act DAAP and Building Code Act DAAP. The new applicable law
provisions remove this discretionary tool from the hands of the CBO.
Town staff forecast an upcoming spike in DAPP processing activity encompassing
600-700 residential green -field development units over a compressed 12-18
month timeframe. This forecast spike in DAAP processing volumes represents a
significant risk factor — i.e. a potential processing bottleneck — considering the
legislated Bill 124 ambitious turnaround time standards and status -quo Town
business processes. Significant business rule refinements and process
improvement "dividends" are required to avoid the looming bottleneck associated
with a building permit applications volumes spike.
Beyond pure statutory compliance requirements, Bill 124 also presents the Town with
significant customer service and resource allocation improvement opportunities
associated with streamlining/re-design of existing building permit application processing
and inspection activities. Town business rules can be clarified and/or adjusted in order
to improve OBCA application review turnaround times, thereby avoiding large staffing
impacts and properly managing legal liability risk.
Operational Review Methodology
The operational review methodology has been designed to benefit from Town staff
insights and observations, innovative practices in other Ontario jurisdictions experiencing
significant growth, and impartial third party analysis/observation from the consulting
Aurora DAAP Operational Review -January 2007
Performance Concepts Consulting
—32—
N
GENERAL COMMITTEE — APRIL 4, 2007
team. Staff insights, observations and business process improvement ideas have been
captured via structured interviews with representatives from multiple Town departments
involved in DAAP (e.g. Planning, Building, Legal, Public Works/Engineering, Information
Technology, and Finance).
Following the structured staff interview process, these same departments/business units
participated in a half -day facilitated brainstorming workshop designed to explore a range
of Bill 124 compliance issues, operational challenges and process improvement
opportunities raised during the structured interviews. A significant degree of consensus
emerged across Town business units during the brainstorming workshop concerning
business process improvement opportunities, performance measurement issues, and
revised departmental roles and responsibilities.
Via numerous Bill 124 preparedness engagements, Performance Concepts Consulting
has documented a variety of innovative Bill 124 compliance strategies, business rules,
and business process models being used across the Ontario municipal sector. The
consulting team has evaluated peer municipality practices for suitability and fit in
Aurora. Specific practices and business rules will be recommended for consideration to
achieve compliance, based in part on a peer review and our impartial third party
analysis.
Operational Review Recommendations
Specific recommendations around business processes, business rules, performance data
management, resource requirements and organizational design have been developed.
Recommended timelines for implementation have been included where appropriate.
Aurora DAAP Operational Review — January 2007
Performance Concepts Consulting
—33—
3
GENERAL COMMITTEE - APRIL 4, 2007
Operational Review Findings, Issues and Recommendations
i, Ensuring Applicable Law Controls In Place
As noted earlier, the Province's Bill 124 implementation process has produced a
prescriptive list of applicable law for Building Permit issuance. The applicable
law list does not include sub -divider development agreements between
municipalities and developers. The servicing conditions commonly found in
these development agreements are critical to the Town as it serves the public
interest in regulating the pace and timing of construction during the DAAP
process. Historically a municipal CBO has been able to enforce compliance
with servicing conditions contained in sub -divider agreements by managing the
timing of building permit issuance. This traditional role of CBO-as-
enforcement-agent is no longer legally viable. Clearly, other enforcement and
development timing mechanisms are required to avoid situations where the
CBO is legally compelled to issue a building permit before key servicing
conditions have been met.
This Bill 124 preparedness review has documented a high level of staff
awareness of the above noted issues. Legal, Planning and Building staff have
been proactive and vigilant in reviewing/parsing the content of the Town's sub-
divider agreement "template" to ensure conformity with the new Bill 124
applicable law requirements. Zoning by-law revisions have already been
executed to ensure that servicing conditions are imbedded in appropriate
applicable law "containers".
In contrast to many municipa/jurisdictions reviewing Bill 124
preparedness, all required actions have been proactively
implemented (within the last year) by the CBO and Planning staff on
these critical sub -divider agreement & applicable law changes,
Aurora DAAP Operational Review -January2007 4
Performance Concepts Consulting -34-
GENERAL COMMITTEE — APRIL 4, 2007
A. Fire Department Involvement in Building Code Act DAAP
The Central York Fire Service has traditionally acted as a commenting agency on
Planning Act applications (Sub -division and Site Plan) as well as all
Industrial/Commercial/Institutional building permit applications. Fire Service
staff has obtained the necessary Bill 124 certifications/qualifications to continue
to act as a "fire safety" plans examiner and inspector under the OBCA.
Ambitious Bill 124 mandatory turnaround times for ICI buildings have placed a
premium on timely plans examination and inspection activities by all involved
Town business units — including the Central York Fire Service. In order to meet
overall building permit application turnaround time targets, each participating
Town department/business unit in the OBCA plans examination process will
have to adhere to its individually assigned permit application turnaround time
targets. A clear understanding (i.e. a contact) will need to be developed
between the Town's Building Code Act processing "quarterback" — the CBO —
and her counterpart the Fire Chief. This service delivery "contract" should take
the form of a refined Memorandum of Understanding (a preliminary MOU now
exists). The refined MOU should set out Fire's annual planned allotment of
required OBCA processing hours, and its plans examination turnaround time
commitment (measured in business days from receipt of application package) for
various categories of permit applications. The refined MOU can also address
permit revenue and expenditure matching in order to fund Fire's "contracted"
level of effort. With a refined MOU in place, the Town will be able to evaluate
the Fire Service's overall performance within Building Code Act DAAP, and
Council will be able to make "evidence based" performance decisions about how
best to deliver OBCA fire safety plans review and inspections in the future.
Recommendation; The CBO and Fire Chief should develop a refined
Memorandum of Understanding that confirms the Central York Fire
Service role in the Building Code Act ICI plans examination and
inspection processes. The refined MOU should require the
establishment of a mutually acceptable allotment of ICI application
Aurora DAAP Operational Review - January 2007 5
Performance Concepts Consulting
—35—
GENERAL COMMITTEE — APRIL 4, 2007
processing hours to be delivered by qualified Fire staff, The refined
MOU should also require the establishment of mutually accepted life
safety plans examination turnaround time targets for ICI applications,
Annual year-end evaluation of Fire's performance within the Building
Code Act review process should be deemed mandatory within the MOU.
The refined MOU should be in place by the end of Q2 2007,
X. Placement of Zoning Compliance Review in DAAP
Traditionally in Aurora, the zoning conformity check for all proposed construction
occurs after the receipt of the building permit application. However, the
ambitious new Bill 124 turnaround time "clock" has prompted a growing number
of Ontario growth municipalities to conduct the zoning conformity check prior to
accepting a building permit application (e.g, Toronto, Burlington and Brampton).
In some jurisdiction this "front -ending" of the zoning compliance review is
optional - in others mandatory. In these municipalities a zoning conformity
"clearance certificate" is deemed a complete building permit application
requirement, and the post -application plans review focuses only on OBCA
compliance. Zoning compliance is critical because it qualifies as applicable law
under the OBCA and represents a complete application requirement for a
building permit. Zoning front -ending is advantageous because the plans
examination work being done by staff while the Bill 124 clock is officially "on" is
reduced, and the likelihood of turnaround time compliance is improved (risk
mitigation).
The strategy of either mandatory or optional "front -ending" the required zoning
conformity review (prior to building permit application) is opportune in Aurora -
especially given the risk posed by "on the clock" processing bottlenecks resulting
from the upcoming spike of 600-700 green -field residential units and the ongoing
flow of ICI and other application volumes. Status -quo review of zoning
Aurora DAAP Operational Review — January 2007 6
Performance Concepts Consulting
—36—
GENERAL COMMITTEE — APRIL 4, 2007
conformity issues after receipt of building permit applications will not address
this risk.
Recommendation; The front -ending of the residential zoning
conformity check should be pursued —ideally as a mandatory
requirement, A zoning conformity clearance should become a complete
application checklist requirement for all new residential building
permit applications, A zoning clearance application intake process
(application form and technical package requirements etc) should be
built into anew Bill 124 compliant Building by-law, The new zoning
conformity clearance process should be initiated and completed within
10 business days of application intake.
In order to avoid the customer service inconvenience associated with applicants
coming to the Town Hall to apply for a zoning conformity clearance, and then
having to return 10 business days later to apply for a building permit, the
following expedited process could be offered to all new residential permit
applicants:
• An expedited "one stop" application intake option featuring an
immediate zoning clearance application process and a pre -submitted
(otherwise complete) building permit application package that would
become active ten business days in the future, once the zoning
clearance process has been successfully executed. The pre -submitted
building permit application package would not become active after 10
business days if unresolved zoning conformity issues became an issue
(e.g. need for a minor variance). In this case the building fees
payment would not be cashed and the Bill 124 clock would not be
turned on.
Aurora DAAP Operational Review -January 2007 7
Performance Concepts Consulting
—37—
GENERAL COMMITTEE — APRIL 4, 2007
Applicants could always retain the opportunity to apply sequentially for the two
separate application processes (i.e. zoning clearance followed by building permit
application) if they chose to do so.
Recommendation; A "one stop"Zoning Clearance and Building Permit
pre -submitted application process (as described in this Report) be
offered by the Town, in order to avoid customer service problems
associated with an additional application intake visit to the Town Hall
for the new front -ended zoning clearance,
iv. Building Permit Application Intake at the Building Department
Counter
Currently the Building Department's Plans Examiners/Inspectors are frequently
called to the counter to deal with relatively routine application intake matters or
general enquiries. This reduces the efficiency of the plans examination process
where continuity of uninterrupted effort is beneficial. The current back and forth
pattern of counter driven activity versus plans examination work jeopardizes
opportunities for re -engineered Building Department processes to achieve Bill
124 turnaround time targets. There is a clear requirement to "protect" the
Department's core plans examination staff from the counter.
Other GTA growth municipalities are confronting the same counter management
and application intake issues associated with ongoing interruption of the "on the
clock" plans examination process. The consensus solution emerging among GTA
municipalities is the creation of a "Permit Technician" position to provide on-
going application intake and simple permit issuance at the counter. Permit
technician positions are also supplying comprehensive application completeness
checks at the counter. These completeness checks avoid information gaps that
slow down subsequent `on the clock" process reviews. This higher level of due
diligence on receiving complete applications (based on a qualified technical
review of drawings etc.) cannot be reasonably expected from the department's
Aurora DAAP Operational Review - January 2007 8
Performance Concepts Consulting
—38—
GENERAL COMMITTEE — APRIL 4, 2007
existing (non-OBCA qualified) administrative staff. In other jurisdictions, new
Permit Technician positions are being funded from ongoing building permit
revenue streams (no property tax impacts). Creation of the Permit Technician
position (i.e. documentation of duties/required competencies) also creates an
opportunity for the Town to revise existing Building staffs duties/competencies
with an up-to-date assessment of the actual functions performed by these staff.
The need for this type of "reality tested" update was widely noted throughout
the interview process.
Recommendation; The Chief Building OfficiaFs 2007 Budget process
submission should include a proposed new Permit Technician position.
The justification for the position should be linked to achievement of Bill
124 turnaround times during the upcoming residential application
spike and beyond. The position should be funded via the newly cost
justified Hill 124 Building permit fee schedule and annual reserve fund
contribution,
V. Bill 124 Performance Measurement Framework
The Town does not currently measure the turnaround time performance for
processing building permit applications — an unavoidable Bill 124 requirement.
The Town's "City View"workflow software is now being configured to produce
permit application "aging" reports - which will enable staff to triage the
order/priority of the building permit applications they work on. It may also be
possible to configure City Viewto trigger GL transactions that will allocate
building permit revenues across participating Town business units. The Town's
DAAP fees review exercise has established the relative percentages of processing
effort (by department) that could be used to allocate revenues.
While City Viewwill measure application processing turnaround times at a
corporate level, meeting Bill 124 turnaround time targets and avoiding
processing bottlenecks will require turnaround time reporting at a detailed level
Aurora OAAP Operational Review —January 2007 9
Performance Concepts Consulting
—39—
GENERAL COMMITTEE — APRIL 4, 2007
by business unit/process step (i.e. Application Intake & Completeness Review,
Life Safety Review, Building Code Review, Zoning Conformity Review etc).
Individual turnaround time targets can be established for each of these major
process steps, thereby ensuring any overall turnaround time performance
problems can be diagnosed and solved.
Recommendation: City View permit application aging reports should
drill down into process step specific turnaround time "aging"reports.
Turnaround time performance data should be made available on a real
time basis to all Town staff involved in Building Code Act DAAP (i.e.
Building, Planning, Fire, and Engineering),
vi, Non Residential Building Permit Processing Issues
Numerous Ontario municipalities have adopted a strictly sequential approach to
the transition from Planning Act DAAP (i.e. Site Plan) to Building Code Act DAAP.
In a sequential processing model, a building permit application can only be made
once Site Plan approval has been secured — there is no overlap between the two
DAAP components. While featuring some benefits in terms of orderly
progression, the sequential approach definitely erodes potential overall DAAP
processing times.
Aurora has instead opted for an overlapping DAAP processing model. This model
allows for an earlier opportunity to apply for a building permit — prior to
completion of the Site Plan approvals process. At the discretion of the Chief
Building Official in consultation with Senior Management, a foundation permit is
currently being issued to appropriate projects in order to initiate construction in a
timely fashion — only in cases where the Site Plan process is not encountering
any complications or difficulties. Subsequent permit approvals for "above
ground" construction can then be issued upon completion of the Site Plan
process. In order for the overlapping processing model to work, without
Aurora DAAP Operational Review - January 2007 10
Performance Concepts Consulting
—40—
GENERAL COMMITTEE — APRIL 4, 2007
prematurely triggering the Bill 124 turnaround time clock, applicants should be
required to sign a turnaround time waiver. If unwilling to do so, applicants must
wait until completion of the Site Plan process to apply for a building permit.
The two -track model described above is viable. Appropriate projects can initiate
"below the ground" construction prior to Site Plan completion when there are no
significant issues requiring resolution. Applicants can also choose to wait for Site
Plan completion and then take advantage of the Town's adherence to Bill 124
turnaround times. Customer service choice is a positive feature of the
overlapping DAAP model. This being said, there is a need to document the
business rules defining when in the Site Plan process a foundation permit can be
issued.
Staff and the consultant are in agreement that;
i) completion of the final site plan internal circulation
it) identification of site plan conditions, and
iif) receipt of posted securities
When taken together, provide the CBO in consultation with Senior Management
with sufficient information to support an informed decision whether to issue/not
issue a foundation permit
Recommendation: The Town's new Bill 124 compliant Building By-law
will recognize the prerogative of the CBO, in consultation with Senior
Management, to issue non-residential foundation permits during the
Site Plan process as per the overlapping DAAP processing model and
business rules described above in this Report,
Aurora DAAP Operational Review - January200,7 11
Performance Concepts Consulting
—41—
GENERAL COMMITTEE — APRIL 4, 2007
W. Grading and Risk Management in DAAP
Grading review work conducted by the Town extends across Planning Act DAAP,
Building Code Act DAAP and post-DAAP inspection activity during construction.
Substantial re -engineering of the grading review processes is required by the
Town to manage Bill 124 legal risk, protect the public interest, and deliver
streamlined timely regulation of grading associated with green Feld
development.
During the Planning Act mandated sub -division review process a master grading
plan is produced by the applicant and stamped by the applicant's engineering
consultant. This master grading plan receives due diligence review from Town
Engineering staff.
During the building permit application process, the Building Department currently
reviews plot specific grading information to ensure conformity with the sub-
division master grading plan. This review is conducted while the Bill 124
turnaround time clock is on and running. Grading workload crowds out OBCA
Code review work required during the same period.
In the field, during construction, a preliminary grading inspection is conducted by
Building staff. It is followed by a final grading inspection after a winter season
has passed. Following these inspections, the applicant's engineering consultant
provides a compliance letter approving the actual site grading. The Town also
implicitly approves the grading by releasing various securities.
Town staff effort associated with grading review is currently funded in a
somewhat haphazard fashion via the Sub -division Planning Act fee, the %
Construction Value Engineering Fee, and the Building Permit fee. Staff effort
associated with resolving grading disputes between residents is not funded by
any fee revenue whatsoever.
Aurora DAAP Operational Review - January Z007 12
Performance Concepts Consulting
—42—
GENERAL COMMITTEE — APRIL 4, 2007
The current model presents a Bill 124 compliance problem. All available Building
Department staff resources will be required to execute OBCA code review during
the upcoming volumes spike. A risk based assessment suggests grading work be
re -engineered to free -up this much needed capacity.
The consulting team is of the view that the Town's grading review activities can
be reconfigured into a new process that will run in parallel (but distinct from)
OBCA review processes that must comply with the Bill 124 turnaround time
clock. Recent staffing changes in Building only serve to re -enforce the timing
benefits of a new grading model for the Town — a model run outside of the
Building department. Public Works (Engineering) is the logical business unit to
oversee the grading review process.
The characteristics of the proposed new grading review process are as follows:
Due diligence review of sub -division master grading plan continues to
be executed by Engineering staff, thereby realizing economies of scale
with the review of numerous servicing issues being reviewed at the
same time;
Plot plan conformity review to be executed by externally contracted
engineering consulting resources
• Preliminary and final grading inspections to be executed by externally
contracted engineering consulting resources
• "As Built" Master Grading Plan to be required from applicant in order to
document the grading actually approved in the field versus the grading
set out in the original Master Grading Plan (imbedded as a Sub -divider
agreement condition). Due diligence review of the "As Built" plan to be
supplied by externally contracted engineering consulting resources
• Impartial grading dispute resolution effort to be supplied by externally
contracted engineering consulting resources
Aurora DAAP Operational Review —January 2007 13
Performance Concepts Consulting
—43—
GENERAL COMMITTEE — APRIL 4, 2007
• Integrate Town's review activities associates with topsoil by-law, with
effort to be supplied by externally contracted engineering consulting
resources
• Coordination of the new grading process and management of the
required contracted resources to be supplied by a new Grading
Coordinator position reporting to the Director of Engineering.
• All of the above noted resources to be funded (project by project) via a
new full cost recovery grading deposit and draw -down system. This
deposit would be required at the point of executing the sub -division
agreement.
Recommendation; The Town's grading review activities should be
reconfigured and coordinated by Town Engineering staff, with the
required new staff position and support from external engineering
consulting resources (as described in this Report).
The Town should implement this new integrated grading review
process, including an RFP to secure the required engineering
consulting resources, during Q1-2 of2007.
vA Resulting Green -field Residential Permit Processing Business
Model & Additional Quality Control Business Rule
This Report recommends that the existing zoning conformity review be "front -
ended" to occur prior to receipt of the building permit application. The Report
also proposes that the current grading plot plan review be review moved out of
the permit application review process altogether — becoming part of a parallel
grading review process coordinated out of Public Works/Engineering.
The resulting green -field residential permit processing model therefore consists
of three components:
Aurora DAAP Operational Review - January2007 14
Performance Concepts Consulting
—44—
GENERAL COMMITTEE — APRIL 4, 2007
• Pre -approved models that have received intensive review well before permit
application
• An expedited OBCA code review of de facto `repeats" following receipt of
permit application (occurring on the Bill 124 turnaround time clock)
• Statutory OBCA inspections meeting notification driven turnaround time
standards (Town already in compliance via same day service standards)
This proposed streamlined green -field processing model will significantly reduce
Bill 124 compliance risk during the Town's upcoming residential development
spike. Within this streamlined process, there is an opportunity to imbed an
additional quality control business rule. Currently, qualified staff members each
deliver both plans examination and inspection services for any given application.
Given the expected application volumes surge, it is advisable that staff
implement an additional layer of quality control by requiring different staff
members execute either plans examination or inspection activities on any given
application.
Recommendation; A general business rule should be implemented by
the Building Department to ensure different qualified staff members
execute either plans examination or inspection activities on any given
application.
Aurora DAAP Operational Review-January2007 15
Performance Concepts Consulting
—45—
GENERAL COMMITTEE - APRIL 4, 2007
mmumm 4
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PW07-004
SUBJECT: Award of Tender No. P.W.2007-02 -Reconstruction of Aurora Heights
Drive, Laurentide Avenue and lllingworth Court
FROM: W. H. Jackson, Director of Public Works
DATE: April 4, 2007
RECOMMENDATIONS
THAT TenderNo. P.W.2007-02 - "Reconstruction ofAurora Heights Drive, Laurentide
Avenue and Illingworth Court", be awarded to the North Rock Group Ltd. at its
tendered price of $2,329,676.04;
THAT the variance in the storm sewer portion of the project of$23,683.66 be funded
from the Storm Sewer Reserve; and
THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form
ofAgreement between the Town ofAurora and the North Rock Group Limited for the
reconstruction ofAurora Heights Drive, Laurentide Avenue and Illingworth Court and
the reconstruction of the Machell Park parking lot.
BACKGROUND
Council, at its meeting on Tuesday, February 27, 2007, approved the following
recommendation:
"THAT Council approve the following projects in advance of final approval of the
remainder of the 2007 Capital Budget:
1) Artificial Turf Sports Field Construction Project at Sheppard's Bush; and
2) Reconstruction of Aurora Heights Drive from Yonge Street to Foreht
Crescent, Laurentide Avenue, and lllingworth Court; and
3) Reconstruction of Machell Park Parking Lot, and
THAT staff be directed to report to Council with the results of the tendering
processes for the projects."
In consideration of the above, the project that included items 2 and 3 was tendered on
March 2, 2007.
GENERAL COMMITTEE - APRIL 4, 2007
April 4, 2007 .2. Report No. PW07-004
COMMENTS
Project Description
This project involves the reconstruction of Aurora Heights Drive, from Yonge Street to
Foreht Crescent, Laurentide Avenue, and Illingworth Court (see Appendix "A"), including
the reconstruction/replacement ofwatermain, road, curb and gutter, sidewalk, catchbasins,
and the installation of new street lighting and a new storm sewer on Laurentide Avenue.
Also included in this contract is the reconstruction of the Machell Park parking lot, including
paving the existing gravel parking lot, line painting and the installation of lighting.
Aurora Heights Drive, Laurentide Avenue, and Illingworth Court are currently constructed to
an urban cross-section with sidewalk, curb and gutter and storm sewer works. The
reconstructed layouts will be fundamentally the same as the existing layouts, including the
sidewalk, curb and pavement widths and locations.
Public Consultation
A letter was circulated to all residents on Aurora Heights Drive, Laurentide Avenue, and
Illingworth Court on April 5, 2006 (attached as Appendix "B") advising residents of the
Town's intention to reconstruct their street.
On September 26, 2006, an Open House was held (invitation letter attached as Appendix
"C") to provide residents of Aurora Heights Drive, Laurentide Avenue, and Illingworth Court
an opportunity to review and comment on the engineering designs for this project. The
results of the Open House are provided in a memo to Mayor and Members of Council
(attached as Appendix "D").
Tender Process
On Friday, March 16, 2007, the Tender Opening Committee opened 8 tenders for this
project with the following prices:
North Rock Group Ltd
$2,329,676.04
Esposito Bros Construction Ltd
$2,476,042.48
Miwell Construction
$2,635,709.42
Trisan Construction
$2,673,994.84
Barra Con Construction
$2,833,197.78
Kapp Contracting
$2,979,491.91
Dig -Con International Limited
$3,008,466.95
Hollingworth Construction
$3,099,071.55
-47-
GENERAL COMMITTEE — APRIL 4, 2007
April 4, 2007 - 3 - Report No. PW07-004
A total of 12 companies purchased the tender documents.
The Tender was issued by the Town's Financial Services Department and advertised
according to the requirements of the Town's standard purchasing procedures. Verification
of the tenders was undertaken by Town staff including the correction of mathematical
errors as necessary.
Protect Costs
Project costs for the reconstruction of Aurora Heights Drive, Laurentide Avenue, and
Illingworth Court and the reconstruction of the Machell Park parking lot are estimated as
follows, based on the North Rock Group Limited bid:
Road Account
Water/Sewer
Account
Storm
Account
MachellPark
Parking Lot
Account
Total
Tender Price
$1,493,518.51
$658,087.55
$51,415.66
$48,924.32
$2,251,946.04*
Geotechnical
Inspection
$7,000.00
$2,000.00
$1,000.00
$10,000.00
Engineering
$12,165.00
$7,299.00
$4,866.00
$24,330.00
Contingency
$32,810.00
$20,008.00
$19,402.00
$5,510.00
$77,730.00*
Total
$1,545,493.51
$687,394.55
$76,683.66
$54,434.32
$2,364,006.04
Budget Totals
$1,678,000.00
$904,000.00
$53,000.00
$55,000.00
$2,690,000.00
Estimated
Variances (Incl.
Contingency)
$132,506.49
$216,605.45
($23,683.66)
$565.68
$325,993.96
* $2,251,946.04 + $77,730.00 equals total amount tendered by the North Rock Group Ltd.
As can be seen in the above table, the roads, water/sewer and Machell Park parking lot
portions of the project are under budget, while the storm section is over budget.
During the detailed design, it was found that by an additional 62m of storm sewer on
Laurentide Avenue, immediately north of Aurora Heights Drive, would greatly improve road
drainage. This was additional to the storm sewer estimation prior to the detailed design.
It is noted that the analysis of the bids revealed that the North Rock Group Limited bid is
still the lowest bid if the contingencies are not included in the calculations.
OEM
GENERAL COMMITTEE — APRIL 4, 2007
April 4, 2007 .4. Report No. PW07-004
OPTIONS
Council may decide to defer or not reconstruct Aurora Heights Drive, Laurentide Avenue,
and Illingworth Court and the Machell Park parking lot.
FINANCIAL IMPLICATIONS
Funds have been allocated in the 2007 Capital Works Budgets for this project (see
Appendices "F" & "G").
The roads part of the tender is $132,506.49 under budget, the watermain and sewer part is
$216,605.45 under budget, the storm sewer portion is $23,683.66 over budget and the
Machell Park parking lot is $565.68 under budget. Overall, the entire project is under
budget by $325,993.96.
Funds to accommodate the shortfall in the storm sewer portion of this project are available
in the Storm Reserve account.
CONCLUSIONS
There has been a public information campaign associated with the reconstruction of Aurora
Heights Drive, Laurentide Avenue, and Illingworth Court. Informational letters, an open
house and conversations with directly affected homeowners have, it is believed, produced
designs that are both functional and responsive to the wishes of the residents.
The total project cost is under budget by $325,993.96 although the storm sewer portion of
the project is over budget by $23,683.66. This additional amount is proposed to be funded
from the Storm Sewer Reserve.
The North Rock Group Ltd. successfully reconstructed Seaton Drive in 1998 and Child
Drive in 2003. Both projects were performed in a timely manner.
In consideration of the above, it is suggested that the tender submitted by the North Rock
Group Ltd. be accepted.
LINK TO STRATEGIC PLAN
Objective "C2" speaks to enhancing and promoting public safety by continuing to provide
appropriate summer maintenance to road networks.
ATTACHMENTS
Appendix "A" - Site Plan showing site of proposed reconstruction
Appendix "B" — April 5, 2006 letter to residents of Aurora Heights Drive, Laurentide
Avenue, and Illingworth Court.
—49—
GENERAL COMMITTEE — APRIL 4, 2007
April 4, 2007 - 5 - Report No. PW07-004
• Appendix "C" — September 8, 2006 letter to residents of Hill Aurora Heights Drive,
Laurentide Avenue, and Illingworth Court regarding Open House invitation
• Appendix "D" — September 27, 2006 memo to Mayor and Members of Council
• Appendix "E" - Form of Agreement — P.W.2006-02
• Appendix "F" - 2007 Capital Budget Sheet - Reconstruction of Hill Aurora Heights Drive,
Laurentide Avenue, and Illingworth Court.
• Appendix "G" - 2007 Capital Budget Sheet - Reconstruction of Machell Park parking lot.
PRE -SUBMISSION REVIEW
Management Team — March 21, 2007
Prepared by: Steve Wilson, Technical Assistant, Ext. 4377
%,------
W. H. J n n S, Rogers
Director of Oublic Works Chief Administrative Officer
-50-
- APRIL 4, 2007
PROPOSED STREETS TO-.: BE RECONSTRUCTED
SITE PLAN SHOWING SITE
OF PROPOSED RECONSTRUCTION
PUBLIC WORKS DEPARTMENT APRIL 2007
_Si_
G E I I E NI I T T E E — A P R I DEP,RTME�NT OP PUBLIC WORKS 1 Municipal Drive
Au"�1� 1 Reply Attention: W.H. Jackson, Public
W Box 1000,Auww ON uro 611
Director of Public Works www.e-aurora.ca
(905) 727-3123, Ext. 4371
-YOWMip& CJood, co
April 5, 2006
APPENDIX "B"
Dear Resident:
Re: Reconstruction of Aurora Heights Drive, Laurentide Avenue, and Illingworth Court
The reconstruction of Aurora Heights Drive from Yonge Street to west of Foreht
Crescent (all of the older section of the street), Laurentide Avenue, and Illingworth
Court are scheduled for 2007 as part of the Town of Aurora's 10-Year Capital Works
Program. The Public Works Department will shortly be engaging a consultant to
design this reconstruction project. Final approval for the reconstruction project will be
made by Council during its deliberations on the 2007 Capital Budget.
Aurora Heights Drive from Yonge Street to west of Foreht Crescent, Laurentide
Avenue, and Illingworth Court are currently constructed with an urban cross-section
(i.e. with curbs and storm sewers), and the Town plans to maintain that same basic
design when the streets are reconstructed.
If you have any questions and concerns regarding the proposed configuration for your
street, please contact Mr. Patrick Ngo of the Town of Aurora Public Works
Department by fax at (905) 841-7119, by email at pngo@e-aurora.ca or by telephone
at 727-3123, extension 4375, by Wednesday April 19, 2006.
If warranted, Town staff will meet with interested residents on the sheet to discuss
questions and concerns that you may have.
i
Yours truly, i
W. H. Jackson, P.Eng.
Director of Public Works
CC. Mayor and Members of Council
John Rogers, C.A.O.
SAPublic Works\General Folders\T05 Capital Works -Road Designftrora Height Drive 20061ResidentslResident Notice-1pn.doc
-52-
GENIMITTEE — APRIL 4, 2007
T ffT DEPARTMENT OF PUBLIC WORKS 1 Municipal Drive
AlJ,®� Reply Attention: W.H. Jackson, Pic W Box 1000, Aurora, e- uro 611
Director of Public Works www.e-aurora.ca
(905) 727-3123, Ext. 4371
yow're iw food Comity
September 8, 2006
APPENDIX "C"
Dear Resident:
Re: Reconstruction of Aurora Heights Drive, Laurentide Avenue, and Illingworth Court
Please be advised that the Public Works Department will be holding an "Open
House/Information Center to present the preliminary engineering designs for the
reconstruction of Aurora Heights Drive from Yonge Street to west of Foreht Crescent,
Laurentide Avenue, and Illingworth Court. The work consists primarily of roadway
reconstruction including the installation of watermain, sidewalk and curbs. These
reconstruction projects are currently scheduled. to be done in 2007, pending Council
approval of the 2007 Capital Budget, and would be completed in the fall of 2007.
The "Open House" will be held on Tuesday, September 26, 2006 from 5:00 p.m. until 7:30
p.m. in the Holland Room on the first floor of the Aurora Town Hall, 1 Municipal Drive. Town
staff and the engineering consultant will be available for these hours.
Please come and drop by to see the plans and ask any questions you may have. There are
no formal presentations planned but the preliminary engineering plans will be presented.
We welcome this opportunity to discuss the proposed works and hear your comments.
Yours truly,
W. H. Jackson, P.Eng:
Director of Public Works
cc. Mayor and Members of Council
John Rogers, C.A.O.
SAPublic Works\General Folders\1-05 Capital Works --Road Design\Aurora Height Drive 2006\Open House\Resident Notice-1 pn.doc
—53—
GENERAL COMMITTEE — APRIL 4, 2007
APPENDIX "D"
Memo
To: Mayor and Members of Council
From: W. H. Jackson, Director of Public Works
CC: John Rogers, Chief Administrative Officer
Date: September 27, 2006
Re: Public Information Meeting for Reconstruction of Aurora Heights Drive,
Laurentide Avenue, and Illingworth Court September 26, 2006 at Town Hall
An "Open House/Information Center" was held on Tuesday, September 26, 2006 in the
Holland Room at Aurora Town Hall to present the preliminary engineering designs for the
reconstruction of Aurora Heights Drive from Yonge Street to west of Foreht Crescent,
Laurentide Avenue, and Illingworth Court.
Fifteen residents attended the above noted public information meeting. Seven residents
attended from Aurora Height Drive, one resident from Laurentide Avenue, and seven
residents from Illindworth Court.
The proposed layouts of these streets are fundamentally the same as the existing layouts,
including the sidewalk, curb and pavement widths and locations. Town staff and the
engineering consultant explained and discussed the proposed preliminary design of these
streets. The residents who attended the meeting were generally pleased with the design as
presented.
XCRINY
W. H. Jackson
Director of Public Works
SAPublic Works\General Folders\T05 Capital Works —Road Design\Aurora Height Drive.2006\Open House\Open House Memo to Council -
pn.doc
—54—
GENERAL COMMITTEE — APRIL 4, 2007
APPENDIX "E"
PART 3
FORM OF AGREEMENT
THE CORPORATION OF THE TOWN OF AURORA
PUBLIC WORKS DEPARTMENT
TENDER NO. P.W. 2007-02
THt$ AGREEMENT made (in triplicate) this day of AD 2007
BETWEEN:
The Corporation of the Town of Aurora
hereinafter called the "OWNER"
of the First Part
and
hereinafter called the "CONTRACTOR"
of the Second Part
WHEREAS the Tender of the Contractor respecting the construction work,
hereinafter referred to and described, as accepted by the Owner on the
day of 2007,
THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
premises and the covenants hereinafter contained, the Parties hereto agree as follows:
1 The Contractor hereby covenants and agrees to provide and supply at the
Contractor's own expense, all and every kind of labour, appliances, equipment, and
materials for, and to undertake and complete in strict accordance with this Tender
Document dated Friday March 2. 2007 prepared for the Town of Aurora Public
Works Department, all of which said Documents are annexed hereto and form part of
this agreement to the same extent as if fully embodied herein at and for the price or sum
of $2 329 676 04 (Parts A to AA of the Form of Tender). I
2. The Contractor further covenants and agrees to undertake �nd perfdrm the said
work in a proper work like manner under the supervision and direction fend to the
complete satisfaction of the Owner within the period of time specified in the Form of
Tender.
3. The Contractor further covenants and agrees that the Contractor will iat all times,
indemnify and save harmless the Owner, the Owners officers, servants, land agents
from and against all loss or damage, and from and against all actions, suits claims and
demands whatsoever which may be made or brought against the Owner,'Ihe Owners
officers, servants, and agents by reason or in consequence of the execution and
performance or maintenance of the said work by the Contractor, the Contractor's
servants, agents or employees.
4. The Contractor further covenants and agrees to furnish -in accordance with the
above specification, a Performance Bond in an amount equivalent to one hundred
percent (100%) of the contract price approved by the Owner's Solicitor, guaranteeing
the faithful performance of the said work, in accordance with the terms of this
Agreement.
—55—
GENERAL COMMITTEE - APRIL 4, 2007
TenderP.W,-2007.02
FORM OF AGREEMENT (Cont'd)
5. The Owner hereby covenants and agrees that if the said work shall be duly and
properly executed and materials provided as aforesaid and If the Contractor shall carry
out, perform and observe all of the requirements and conditions of this agreement, the
Owner will pay the Contractor the contract price herein set forth in the Contractor's
Tender, such payment or payments to be made in accordance with the provisions of the
General Conditions of the Contract referred to above.
6. This agreement and everything herein contained shall ensure to the benefit of
and be binding upon the Parties hereto, their successors and assigns, respectively.
7. All communications in writing between the parties or between them and the
Engineer shalt be deemed to have been received by the addressee if delivered to the
Individual or to a member of the firm or to an officer of the Corporation for whom they
are intended or if sent by post, telegram or facsimile addressed as follows:
THE OWNER:
THE CONTRACTOR:
IN WITNESS WHEREOF
corporate seats duly attested by
respectively.
CONTRACTOR
THE CORPORATION
AURORA
1 Municipal Drive
RO. Box 1000
Aurora, Ontario
OF THE TOWN OF
L4G 60 FAX: 905-841-7119
North Rock Group Limited
1111 Creditstone Road
Concord, Ontario L4K 4W7
i
905.660-7481 FAX: 005-660-7482
I
the. parties hereto have hereunto affixed their
the hands of their proper officers in that behalf
OWNER
Mayor, Phyllis M. Morris
Clerk, Bob Panizza, A.M.C.T.
—56—
GENERAL COMMITTEE — AP'jtm•uVWORIAMORA
CAPITAL BUDGET - ANALYSIS BY PROJECT
APPENDIX "F"
Project ID :
Project Name :
Department:
Service / Program ;
Year of Initiation
Flexible:
31035
Recon. of Aurora Heights, Laurentide, Illingworth
Public Works
Roads
2007
Yes
Roads - Reconstruction of Aurora Heights Boulevard from Yonge Street to Foreht Crescent,
Laurentide Avenue, and Illingworth Court. To provide funding for the re -construction of the
roadways, watermains, and sewer infrastructure.
( -7` _T.I, WN
On the 0 - 10o PCI (Pavement Condition Index) rating scale, a PCI of less than 40 results in
the street(s) in question being classified as being in the "Failed" category. The overall
average PCI of the street sections in this project is 13:
y u
'$D0 20D1A�NLT
rDescrlRtrottn �- a �
Pi•olectton� s'2067 t�
Esttrated Expenditures
�
� �;_ ` .w s `' "' :>j • , �.
`' '
Fulltime Salades ^� ..,
24 330 24i330 „�
�
^
Contracts
�
2,635 000 = I 2,535,000
`Total Estimated Expenditures
P 2,659,330 j� ;.2;659,330 �� '�t � � ',;r
' {
Esttmated Financtng
En meenhg _
24 3301 24 330 E
t
Ma or Ca dal Re airs
_1 2 P
490 490,001
594,330 514,330 j
I
I
Discretiona Reserves
1
Storm Sewers
53 000 53 000
Water & Sewer
904 000 904 000
_
Federal Gas Tax _
� _522 000 I 522 000
Obligatory Reserves
1,479,000 1 .1,479,000 J,
Total Estimated Financino
I 1.993;330 •I 1,993,330
i
—57—
GENERAL COMMITTEE - APRIL A, 2007
TOWN OF AURORA
APPENDIX "G"
Project ID :
Project Name
Department ;
Service I Program :
CAPITAL BUDGET - ANALYSIS BY PROJECT
7K79
Machell Park Parking Lot
Year of Initiation : 2007
Flexible: Yes
upgrade the Machell
To improve public safety associated with parking in an unlit, non standard municipal
parking lot. To reduce ongoing maintenance associated with a gravel surface parking lot.
To improve efficiency in winter snow and ice removal. To obtain a major cost savings by
combining this project with another major road construction project.
The Machell Park parking lot was constructed in the early 1970s as a granular surface
parking lot and remains as such today. This parking facility is highly relied upon to provide
for overflow parking for major events taking place in the ACC, most notably the Aurora
Tigers Junior A home games. As with any granular surface parking facility pot holes and
muddy conditions are often present throughout the fall, winter and spring seasons. This j
combined with no illumination and an increase in use could be a potential public safety
concern. With the reconstruction of Aurora Heights Drive in 2007 there is an opportunity to
realize a major cost savings for this work, as the parking lot is in direct proximity to Aurora
Heights Drive. `'
L Page No: 55 1
&I-M
GENERAL COMMITTEE - APRIL 4, 2007
AGENDA 6TEM # 5
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PL07-026
SUBJECT: Zoning By-law Amendment Application
Removal of (H) Holding Prefix
Prato Estates Inc.
Part of Lot 22, Concession 2, E.Y.S.
Phase 3
File Number D14-03-07
(Related File Number D12-02-06)
FROM: Sue Seibert, Director of Planning and Development Services
DATE: April 4, 2007
RECOMMENDATION
THAT Council enact By-law 4903-07.D to remove the Holding (H) Prefix from the
lands described as Phase 3 within the Prato Estates Subdivision being Part of Lot
22, Concession 2, E.Y.S. to allow 132 of the 230 Phase 3 lots to be developed for
residential purposes.
BACKGROUND
Location/Land Use
The subject lands are located on a portion of the lands within the 'Prato Estates' Plan of
Subdivision (Figure 1). The subject lands consist of 132 of the 230 lots that comprise of
the Phase 3 Prato Estates Subdivision. The lands are located east of BayviewAvenue and
north of Wellington Street East, and are described as Part of Lot 22, Concession 2. The
Phase 3 lands are approximately 16.17 Hectares (39.96 acres) in total site area. The lands
are currently vacant; however site works are currently underway in preparation for the
development of the lands.
Surrounding Uses
North: Draft Approved Residential (Minto)
South: Draft Approved Residential (Preserve Homes)
East: Open Space lands (Major Open Space 0-9 Exception Zone and Environmental
Protection EP-15 Exception Zone)
West: Residential (Prato) under construction, Open Space and Institutional zoned lands
Official Plan
The subject lands are designated "Low -Medium Density Residential" by Official Plan
Amendment No. 30 to the Town of Aurora Official Plan. These policies allow the site to be
developed for residential purposes. The proposed development is in keeping with the
—59—
GENERAL COMMITTEE — APRIL 4, 2007
April 4, 2007 - 2 - Report No. PL07-026
objectives and policies contained within Official Plan Amendment No. 30.
Zoning By-law
The subject lands are currently zoned "Detached Dwelling Second Density Residential
Holding (H)R2-71 Exception Zone", "Detached Dwelling Second Density Residential
Holding (H)R2-72 Exception Zone" and "Detached Dwelling Second Density Residential
Holding (H)R2-74 Exception Zone" by the Town of Aurora Zoning By-law 2213-78, as
amended. The removal of the "(H)" Holding prefix would allow the subject lands to be
developed for residential purposes.
Holding Prefix
The provisions of the bylaw set out site specific performance standards to be met for the
development of the subject lands. Section 36(1) of the Planning Act states that:
"The council of a local municipality may, in a by-law passed undersection
34, by the use of the holding symbol W" (or'V) in conjunction with any
use designation, specify the use to which lands, buildings or structures
may be put at such time in the future as the holding symbol is removed by
amendment to the by-law."
In accordance with the Town's protocol, notice is given of an application to council for an
amendment to the by-law to remove the holding symbol by mail to every person assessed
within 120 metres (400 ft) of the entire holdings and to any other interested parties through
publication in a newspaper and a sign is posted on the subject lands. It should be noted
that there is no specified timeframe for an application to be filed to remove the ("H")
Holding prefix.
As per Section 36(3) of the Planning Act, where an application to remove the holding
symbol is refused or council refuses or neglects to make a decision with 90 days after the
receipt by the Municipal Clerk of the application, the applicant may appeal to the Ontario
Municipal Board. It should be noted that the public does not have an opportunity to appeal
an application for an amendment to the by-law to remove the ("H") Holding Prefix.
Conditions for removal of the subject "(H)" Holding prefix pertaining to the residential R2-
71, R2-72 and R2-74 zoned lots are set out in the site specific provisions of the Zoning By-
law, as follows:
■ "The Region of York has confirmed that adequate servicing capacity is available,
and the Town of Aurora has allocated such capacity;
■ A subdivision agreement, and other agreements(s) as required, have been
executed between the Owner of the lands and the Corporation of the Town of
Aurora; and
■ The Town of Aurora is satisfied that the removal of the "(H)" represents a logical
.m
GENERAL COMMITTEE — APRIL 4, 2007
2007
-3-
and orderly progression of development."
COMMENTS
No. PL07-026
The applicant has applied to the Town of Aurora to remove the Holding "(H)" provision for
the residential R2-71, R2-72 and R2-74 zoned lots. The "H" provision applying to Phases 1
and 2 of the development were removed by By-law 4411-03.D on March 25, 2003. As
indicated above, the site specific provisions of the Zoning By-law contains detailed
requirements for the applicant to address prior to removal of the "(H)" Holding prefix.
The applicant has addressed the above mentioned conditions to allow removal of the "(H)"
Holding provision and staff have received no objections by any departments or external
agencies to the request for comments on the lifting of the Hold. The applicant has also
entered into a Subdivision Agreement with the Town.
The approval of the lifting of the "(H)" Holding provisions will allow the owner to proceed in
obtaining building permits to allow construction to occur. As such staff are of the opinion
that the conditions of the Hold provisions have been effectively fulfilled and secured and
recommend that the lifting of the Holding By-law forthe remaining residential component of
the subdivision be approved.
It should be noted that the removal of the "(H)" Holding Prefix on the remaining Phase 3
lands will be dependant upon the Aurora Equalization Tank, which has progressed to a
point satisfactory to the Region of York. This condition applies to 98 lots.
OPTIONS
The conditions for removal of the "(H)" Holding prefix have been satisfied and the Town
holds substantial securities for the development site. As such, Council can proceed with
enacting the required By-law to lift the "(H)" Holding provision currently applying to the
subject lands.
FINANCIAL IMPLICATIONS
Not applicable.
LINK TO STRATEGIC PLAN
The Strategic Plan contains objectives to ensure high quality, comprehensive community
planning with sound environmental management and business development activity to
protect the overall investment of citizens in the community. The review of the subject
application through the Zoning By-law Amendment process will facilitate this objective.
PROVINCIAL POLICY STATEMENT
There are no conflicts with the policies of the Provincial Policy Statement as a result of this
application.
—61—
GENERAL COMMITTEE - APRIL 4, 2007
April 4, 2007 -4- Report No. PL07-026
CONCLUSIONS
The criteria for lifting the Holding (H) prefix have been satisfied. Staff are therefore
recommending that Council enact By-law 4903-07.D (see Appendix 1) to lift the Holding
symbol on the subject lands thereby allowing the development of the lands to proceed in
accordance with the provisions of the Subdivision Agreement.
ATTACHMENTS
Figures
Figure 1 — Location Plan
Figure 2 — Zoning Map
Appendixes
Appendix 1 —Draft By-law Number 4903-07.D
PRE -SUBMISSION REVIEW
Management Team Meeting — March 21, 2007
Prepared by: Leigh Ann Wiseman, Acting Planner
Extension 4350
u an SS ibert, M.C.I.P., R.P.P.
Director of Planning and Development
Services
ohn S. Rogers,
C.A.O.
-62-