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AGENDA - Council - 20070522COUNCIL AGENDA N0.07-13 TUESDAY, MAY 22, 2007 COUNCIL CHAMBERS AURORA TOWN NALL PUBLIC RELEASE 18/05/07 AURORA TOWN OF AURORA COUNCIL MEETING AGENDA NO. 07-13 Tuesday, May 22, 2007 Following Special General Committee - Audit Committee Meeting Council Chambers I DECLARATIONS OF PECUNIARY INTEREST II APPROVAL OFAGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved as presented. III OPEN FORUM IV ADOPTION OF MINUTES Council Minutes of May 8, 2007, Meeting 07-12 pg. 1 RECOMMENDED: THAT the Council minutes from meeting 07-12 be approved. V PRESENTATIONS Presentation from the TOAST Committee to Catherine Gill of pg. 13 Reality Check Studio. Council Meeting No. 07-13 Page 2 of 5 Tuesday, May 22, 2007 Vl PUBLIC SERVICE ANNOUNCEMENTS Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION IX DELEGATIONS X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION XI REGIONAL REPORT Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS Xlll READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4911-07.17 BEING A BY-LAW to set and levy the pg. B-1 Rates of Taxation for the year 2007. 4914-07.H BEING A BY-LAW to appoint a pg. B-4 Building Inspector. (Essam Ishak) 4915-07.0 BEING A BY-LAW to confirm actions pg. B-5 by Council resulting from the meeting of May 22, 2007. XIV CLOSED SESSION Property Matters RECOMMENDED: THAT Council resolve into a Closed Session to consider property matters. XV ADJOURNMENT Council Meeting No. 07-13 Page 3 of 5 Tuesday, May 22, 2007 AGENDA ITEMS 1. General Committee Meeting Report No. 07-24 pg. 14 Tuesday, May 15, 2007 RECOMMENDED: THAT the minutes of the General Committee Meeting No. 07-24 be received and the recommendations carried by the Committee be adopted. 2. Part -A Motion from Councillor Buck regarding GTA Pooling pg. 26 Part-B FS07-020 — Notice of Motion — GTA Pooling pg. 27 (referred by General Committee on May 15, 2007) RECOMMENDED: THAT Council provide direction on this matter 3. Memorandum from the Director of Planning pg. 33 Re: PL07-029 — Official Plan Amendment No 66 Industrial/Commercial Designation and Economic Development File D09-03-06 RECOMMENDED: THAT the Region of York be advised that the Council of the Town of Aurora supports the modifications to Official Plan Amendment No. 66 as proposed by the Region. 4. Memorandum from the Director of Financial Services/Treasurer pg. 46 Re: Special General Committee - Audit Committee Meeting RECOMMENDED: THAT a Special General Committee - Audit Committee Meeting be called for Monday, June 18, 2007. Council Meeting No. 07-13 Page 4 of 5 Tuesday, May 22, 2007 5. Memorandum from the Director of Financial Services/Treasurer pg. 50 Re: Assorted Documents RECOMMENDED: THAT the memorandum from the Director of Financial Services/Treasurer regarding the availability of assorted documents be received for information. 6. Correspondence from Mr. Jerome Dupont, Aurora Tigers Junior "A" pg. 51 Hockey Team Coach and General Manager Re: The Aurora Tigers' National Championship Victory Celebration RECOMMENDED: THAT the correspondence from Mr. Jerome Dupont be received for information. 7. Correspondence from Mr. John D. Leach, City Clerk for the pg. 52 City of Vaughan Re: New Hospital Services in Vaughan RECOMMENDED: THAT the correspondence from the City of Vaughan regarding new hospital services in Vaughan, be received for information. 8. Article from the Auroran - Week of May 15, 2007 pg. 55 entitled "York Chairman Responds to Newspaper Coverage" (Tabled by Mayor Morris) RECOMMENDED: THAT the article be received for information 9. Memorandum from the Chief Administrative Officer pg. 56 Re: Invitation to York Region District School Board RECOMMENDED: THAT the correspondence be received for information Council Meeting No. 07-13 Tuesday, May 22, 2007 Page 5 of 5 10. Memorandum from Councillor Buck pg. 57 Re: Memorandum on School Board Meeting Hosted by the Town RECOMMENDED: THAT the correspondence be received for information 11. Correspondence from Mayor Morris pg. 58 Re: Communications with the York Region District School Board RECOMMENDED: THAT the correspondence be received for information 12. Correspondence from Mr. Bill Hogarth, Director of Education pg. 61 York Region District School Board Re: Dr. G.W. Williams Secondary School RECOMMENDED: THAT the correspondence from the Director of the York Region District School Board, be received for information. COUNCIL - MAY 22, 2007 AURORA TOWN OF AURORA COUNCIL MEETING MINUTES NO. 07-12 Council Chambers Aurora Town Hall Tuesday, May 8, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Gaertner, Granger, MacEachern, Marsh, McRoberts and Wilson. MEMBERS ABSENT Councillor Collins-Mrakas was absent. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Director of Financial Services/ Treasurer, Assistant Solicitor and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor McRoberts advised that he had recently obtained a legal opinion from an independent solicitor to advise whether he has a conflict of pecuniary interest pertaining to PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation. Councillor McRoberts advised that the written legal opinion confirmed that he was correct in previously declaring a conflict of pecuniary interest in this matter. Councillor McRoberts, declared a pecuniary interest in Item'1(6) - pertaining to the award of a tender for road reconstruction and traffic calming, by virtue of his residence being within the project area. Councillor McRoberts did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor McRoberts declared a pecuniary interest in Item 1(14) - pertaining to Dr. G.W. Williams Secondary School, by virtue of the York Region District School Board being his employer. Councillor McRoberts did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor McRoberts, declared a pecuniary interest in the "Closed Session - Property Matter" portion of the April 24, 2007, Council meeting as it was pertaining his employer, and did not take part in that portion of the meeting. Councillor Marsh declared an interest in the Council meeting minutes of April 24, 2007- item 2(8) - report PL07-035 by virtue of her spouse's employer being the applicant, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. -1- COUNC I L -C89 r1I d9%tIng`2I0a7.12 Tuesday, May 8, 2007 Page 2 of 12 11 APPROVAL OF AGENDA Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: ➢ Memorandum from the Director of Corporate Services Re: Revision to Council Minutes of April 24, 2007 - Item 2(4) - Bill 51 1=919lLTA ldiLIZe THAT the memorandum from the Director of Corporate Services regarding a revision to Council Minutes of April 24, 2007, Item 2(4) - Bill 51, be received for information. ➢ Delegation (i) - Ms Diane Lalonde Re: Item 1(6) - PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation ➢ Delegation Q) - Ms Susan Walmer Re: Item 1(14) - Correspondence from Residents Dr. G.W. Williams Secondary School ➢ Delegation (i) - Mr. Michael Adams Re: Item 1(14) - Correspondence from Residents Dr. G.W. Williams Secondary School ➢ Delegation (1) - Mr. Dan Revington Re: Item 1(14) - Correspondence from Residents Dr. G.W. Williams Secondary School ➢ Correspondence from Ms. Michelle Haney-Kileeg (Tabled by Mayor Morris) Re: Item 1(6) - PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation ➢ Support Material - Item 6 - LS07-016 Memorandum from the Director of Leisure Services Re: Aurora Heritage Centre - Public Open House AMENDMENT: Upon the question of the adoption of the recommendation, it was: Moved by Councillor Buck Seconded by Councillor Wilson THAT the following item be added to the agenda: ➢ Motion from Councillor Buck Re: Recommendation to withhold the Town's portion of the Tax Levy to the Region of York to offset the portion which would formerly have been allocated to the City of Toronto for Social Services CARRIED The main motion was CARRIED AS AMENDED -2- COUNCIL-CMhYil IBa%tindbK47-12 Tuesday, May 8, 2007 Page 3 of 12 III OPEN FORUM Mr. Andrew Pick expressed concern, on behalf of himself and many residents in the Fleury Street area, regarding the decision at the General Committee meeting of May 1, 2007, to reject all of the traffic calming measures contained within the tender for the reconstruction of Mark Street, Oak Court, Cedar Crescent and Birch Court. Mr. Pick advised that many residents from the effected area have been involved in the long process to ensure that these traffic calming measures be approved and implemented into this area. Mr. Pick advised that the residents have been very active in this process due to the need to address the high volume of speeding traffic through this residential area. Mr. Pick advised that he is not in support of the decision made by the General Committee and he urged Council to adopt the original recommendations in staff report PW07-008. IV ADOPTION OF MINUTES Councillor Marsh, having previously declared an interest in item 8, did not take part in the vote called for in regard to the adoption of this item. Council Meeting Minutes of April 24, 2007, Meeting 07-11 Moved by Councillor MacEachern Seconded by Councillor Buck THAT the Council minutes from meeting 07-11 be approved. CARRIED V PRESENTATIONS None W DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(6,), 1(14), 5, 6, 7, 8, 9 and the added item from Councillor Buck regarding the tax levy, were identified for discussion. Vll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 2. Correspondence from Ms Valerie Fleck Re: Item 1 - General Committee Meeting Minutes of Tuesday, May 1, 2007 (6) PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation THAT the correspondence be received for information. 3. Special General Committee Meeting Minutes No. 07-22, Monday, April 23, 2007 THAT the minutes of the Special General Committee Meeting 07-22 be received and the recommendations contained therein be adopted. -3- COUNC I L-CChWil OfiRtinjOC-67-12 Tuesday, May 8, 2007 Page 4 of 12 4. Central York Fire Services - Joint Council Committee Meeting, February 6, 2007 THAT the minutes of the February 6, 2007 Central York Fire Services - Joint Council Committee Meeting be received. Correspondence from Ms. Michelle Haney-Kileeg ADDED ITEM Re: Item 1(6) - PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation THAT the correspondence from Ms. Michelle Haney-Kileeg regarding a revision to Item 2(4) - Bill 51, be received for information. Support Material - Item 6 - LS07-016, - ADDED ITEM Memorandum from the Director of Leisure Services Re: Aurora Heritage Centre - Public Open House THAT the memorandum from the Director of Leisure Services regarding the Aurora Heritage Centre - Public Open House, be received for information. CARRIED Vlll NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Councillor Wilson advised that he was involved in an incident over the weekend which required the assistance of the Parks Department, By-law and the Works Department. Councillor Wilson advised that he was impressed by the swift and efficient responses from each of those departments and he commended them all for resolving the issues promptly and efficiently. Councillor Granger advised that the Aurora Arboretum held their tree planting event on Saturday, May 5, 2007, which was attended by approximately 70 helpful planters. Councillor Granger advised that the Aurora Arboretum has planted over 27,000 trees so far this year, with the help of the Boy Scouts, the Little Beavers and the many volunteers who came out to help. Councillor Marsh advised that she recently had an opportunity to ride along with Fire Platoon Chief Bond of York Central Fire Services. Councillor Marsh advised the experience was unforgettable and she was impressed and comforted by the level of service and protection being provided by York Central Fire Services. Mayor Morris advised that she and Councillor Granger were at the Aurora Tennis Club on Saturday, May 5, 2007 for a celebration of the award of a Trillium Grant of $56,000 to the Aurora Tennis Club for renovations. Mayor Morris advised that Anti Litter Day was held on Saturday, April 28, 2007, and she thanked the seniors, the Scouts, Leisure Services and Works Staff, volunteers and the Environmental Advisory Committee for making the event such a success. Mayor Morris advised that she was at a Crime Stoppers event at Highland Chev Olds with Police Chief Armand LaBarge and that the Sifton family has donated a carto Crime Stoppers. Mayor Morris advised that the Aurora Art Show and Sale took place at the Town Hall over the weekend. Mayor Morris expressed her thanks and congratulations to SOYRA, and the Leisure Services Department, particularly to Shelley Ware, Special Events Co-ordinator, adding that the show was absolutely beautiful and a huge success. -4- COUNC I L—CbIAoaEil l@e%tinl:PW97-12 Tuesday, May 8, 2007 Page 5 of 12 Mayor Morris advised that several concerned residents have called regarding the condition of the CN railway overpass at the south end of Aurora over Yonge Street. Mayor Morris advised that the steel siding is in need of repair and that the Region will be doing extensive construction under the overpass this summer, in order to repair the road. Mayor Morris advised that on Saturday, May 12, 2007 a "Car Boot Sale" will be taking place at the Aurora Seniors' Centre from 10:00 a.m. to 2:00 p.m. Mayor Morris advised that there is a Colossal Yard Sale taking place on Saturday, May 12, 2007 at the Aurora Community Centre parking lot at 8:00 a.m. and that proceeds will go toward the Aurora Storm Volleyball team. Mayor Morris advised of the Planning for Tomorrow Seminar taking place on Wednesday, May 9, 2007 in the Council Chambers starting at 6:00 p.m. IX DELEGATIONS Re: Item 1 - General Committee Minutes - May 1, 2007 (6) PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation a) Mrs. Linda Housser c) Mr. Quinn Bingham d) Mr. Gordon Barnes e) Mr. Michael Robertson The above noted delegates withdrew their delegations to allow the following speakers to speak on their behalf: h) Mr. Robert Fairs Mr. Fairs expressed concern regarding the decision at the General Committee meeting of May 1, 2007, to reject all of the traffic calming measures contained within the tender for the reconstruction of Mark Street, Oak Court, Cedar Crescent and Birch Court. Mr. Fairs advised that many residents of the neighbourhood were involved in public meetings, working groups and planning session to address the need for traffic calming measures in the area. Mr. Fairs requested that Council reconsider their decision and approve the traffic calming measures which have been carefully researched, discussed and agreed upon by the residents and staff. Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the comments of the delegate be received and referred to Item 1(6) PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation. CARRIED f) Mr. John Elliott Mr. Elliott requested that Council reconsider their decision regarding traffic calming measures in north-east Aurora and look at redirecting funds from lower priority projects to go ahead with implementing the many traffic calming solutions recommended by staff. —5— COUNCIL — CM"iIM2gtin096._h7-12 Tuesday, May 8, 2007 Page 6 of 12 Moved by Councillor MacEachern Seconded by Councillor Granger THAT the comments of the delegate be received and referred to Item 1(6) PW07-008 —Award of Tender No. P.W.2007-23 - Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation. CARRIED b) Mr. John Housser Mr. Housser advised that the residents in his neighbourhood are concerned about this issue and have gone to a great amount of effort and planning to come to the traffic calming solutions recommended in the staff report. Moved by Councillor Wilson Seconded by Councillor Granger THAT the comments of the delegate be received and referred to Item 1(6) PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation. lq-lw.q IAA Diane LaLonde -Added Item Ms LaLond advised that the residents in the affected area are very concerned about the steadily increasing volume of speeding traffic through this residential area, and she stated that the need to address this problem is very serious in the interest of making the area safe for the residents and for the children attending the two schools within the area. Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the comments of the delegate be received and referred to Item 1(6) PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation. CARRIED g) Mr. David Walker Mr. Walker advised that he willingly would donate his share of the costs for the implementation of the traffic calming measures recommended by staff and he presented Council with a personal cheque for the amount of $1,127.05 to support his statement. Moved by Councillor Wilson Seconded by Councillor MacEachem THAT the comments of the delegate be received and referred to Item 1(6) PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation. CARRIED Moved by Councillor MacEachern Seconded by Councillor Wilson THAT Item 1(6) be brought forward for discussion. iz COUNC I L —Cb1 Xil I92gting!I9@i7-12 Page 7 of 12 Tuesday, May 8, 2007 CARRIED Councillor McRoberts, having previously declared an interest in item 1(6), did not take part in the vote called for in regard to the adoption of this item. 1. General Committee Meeting Minutes No. 07-23 - Tuesday, May 1, 2007 CONSIDERATION OF ITEMS REQUIRING SEPARATE_ DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 07-23 TUESDAY MAY 1 2007 (6) PW07.008 — Award of Tender No. P.W.2007-23 - Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation Moved by Councillor MacEachern Seconded by Councillor Wilson THAT Tender No. P.W.2007-23 'Reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic Calming Implementation", be awarded to the Miwel Construction Limited at its tendered price of $1,421,535.93; and THAT the variance in the road and traffic calming portion of the project (totalling $156,034.00) be funded from the available roads portion of the reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Crescent tender ($132,506.49) and the Municipal Capital Reserve ($23,527.51);and THAT the variance in the storm sewer portion of the project of $64,933 be funded from the Storm Sewer Reserve; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and the Miwel Construction Limited for the reconstruction of Mark Street, Oak Court, Cedar Crescent, Birch Court and traffic calming implementation. On a recorded vote the motion was CARRIED YEAS:6 NAYS:1 VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Marsh, Wilson and Mayor Morris VOTING NAYS: Councillor Buck Councillor Collins-Mrakas was absent. Councillor McRoberts, having previously declared and interest in item 1(6), did not participate in the vote. (i) - Ms Susan Walmer - ADDED ITEM Re: Item 1(14) - Correspondence from Residents Dr. G.W. Williams Secondary School Ms Walmer expressed her thanks to Council for showing initiative and taking a position in support of the residents affected by the York Region District School Board with respect to the possibility of reconstructing Dr. G W Williams Secondary School in a new location within the north-east quadrant of Aurora. —7— COUNC I L—CMAnt1l IBe%ting?IQ:Oa7-12 Tuesday, May 8, 2007 Page 8 of 12 Ms Walmer advised that public notification has been limited and that there has been very little opportunity for public input. Ms Walmer suggested that a meeting be called at the Town Hall on Wednesday, May 30, 2007 to allow affected residents to obtain information about the Feasibility Study, which will be issued on May 18, 2007, and to provide input into this issue. Moved by Councillor Marsh Seconded by Councillor Gaertner THAT the comments of the delegate be received and referred to Item 1(14) Correspondence from Residents regarding Dr. G.W. Williams Secondary School CARRIED Q) - Mr. Michael Adams - ADDED ITEM Re: Item 1(14) - Correspondence from Residents Re: Dr. G.W. Williams Secondary School Mr. Adams expressed concern that there has been little opportunity for the public to provide Input and comments and he advised that there is there is a strong need for a public information meeting on this matter, once the Feasibility Study is released. Moved by Councillor Wilson Seconded by Councillor Granger THAT the comments of the delegate be received and referred to Item 1(14) - Correspondence from Residents regarding Dr. G.W. Williams Secondary School CARRIED (k) - Mr. Dan Revington - ADDED ITEM Re: Item 1(14) - Correspondence from Residents Re: Dr. G.W. Williams Secondary School Mr. Revington expressed the opinion that the Town should have input into any new building or facility being constructed in the Town of Aurora. Mr. Revington provided several reasons why residents would prefer that the school remain on the existing site. Mr. Revington concluded by suggesting that an additional clause be added to the end of the proposed motion pertaining to this matter, which would read; "THAT the Town looks forward to providing input on how the new school on Dunning Avenue can best service the needs of the community." Moved by Councillor Marsh Seconded by Councillor Gaertner THAT the comments of the delegate be received and referred to Item 1(14) Correspondence from Residents regarding Dr. G.W. Williams Secondary School. CARRIED Moved by Councillor MacEachern Seconded by Councillor Marsh THAT Item 1(14) be brought forward for discussion. CARRIED C 0 U N C I L-CM?til IftUnM177-12 Tuesday, May 8, 2007 Page 9 of 12 Councillor McRoberts, having previously declared an interest in Item 1(14) did not take part in the vote called for in regard to the adoption of this item. 1. General Committee Meeting Minutes No. 07-23 -Tuesday, May 1, 2007 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 07-23 TUESDAY MAY 1 2007 (14) Correspondence from Residents Re: Dr. G.W. Williams Secondary School (fabled by Mayor Morris) Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the Town of Aurora advise the York Region District School Board of it's preference to retain Dr. G.W. Williams Secondary School at its current site; and THAT the correspondence from residents regarding Dr. G.W. Williams Secondary School be received for information and forwarded to the York Region District School Board; and THAT the York Region District School Board be requested to conduct a public awareness meeting at the Aurora Town Hall to present a status update on the Feasibility Study; and THAT, should the York Region District School Board accept the request to hold this public meeting, the meeting be advertised in the Notice Board in order to provide notification to all residents in the Town of Aurora; and THAT, in the event that Dunning Avenue is selected as the preferred location, the Town of Aurora looks forward to providing input on how the new school on Dunning Avenue can best service the needs of the community. 'CARRIED General Committee Meeting Minutes No. 07-23 -Tuesday, May 1, 2007 Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the balance of the minutes of the General Committee Meeting 07- 23 be received and the recommendations contained therein be adopted. CARRIED Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT item 9 be brought forward for discussion. 9. Extract from Environmental Advisory Committee Meeting 07-03, Thursday, May 3, 2007 Re: Demonstration Garden Moved by Councillor Wilson Seconded by Councillor MacEachern THAT Council endorses the Aurora Horticultural Society's request to develop a demonstration garden in the Billings Well parkette, at no cost to the Town, through the Region of York's Demonstration Garden funding program. CARRIED -9- COUNCIL-CM"1l0Jgtina&Q-07-12 Page 10of12 Tuesday, May 8, 2007 X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. Central York Fire Services — Joint Council Committee Meeting April 3, 2007 Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT the minutes of the April 3, 2007 Central York Fire Services — Joint Council Committee Meeting be received. CARRIED 6. LS07.016 — Aurora Heritage Centre - Public Open House Moved by Councillor Wilson Seconded by CouncillorMacEachem THAT Council approve the date of the Heritage Centre Public Open House as Thursday, May 31sr, 2007 to be held at the Aurora Heritage Centre from 6:00 p.m. to 9:00 p.m.; and THAT the a brief information presentation be provided at 7:00 p.m. and again at 8:00 p.m. CARRIED 7. Proclamation - Aurora Tigers Week - May 8 to May 15, 2007 Moved by Councillor Wilson Seconded by Councillor Granger THAT the week of May 8, 2007 to May 15, 2007 be proclaimed "Aurora Tigers Week". CARRIED 8. Extract from Accessibility Advisory Committee Meeting 07-02 Wednesday, May 2, 2007 Re: Leisure Complex Accessibility Parking Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the Accessibility Advisory Committee recommends to Council that the reconstruction for accessibility parking at the Leisure Complex be approved; and THAT the tender for the reconstruction be awarded to Mopal Construction at a cost of $19,268.68; and THAT the funding for this project be provided from the Accessibility Advisory Committee capital account. CARRIED -10- COUNC I L -ctA2(l II11Q#inc3NQ7-12 Tuesday, May 8, 2007 Page 11 of 12 Motion from Councillor Buck Re: Recommendation to withhold the Town's portion of the Tax Levy to the Region of York to offset the portion which would formerly have been allocated to the City of Toronto for Social Services Moved by Councillor Buck Seconded by Councillor Marsh WHEREAS the Provincial Government has made the decision to relieve the taxpayers of York Region of the unjust burden of paying for Social Services in the City of Toronto which are of no benefit to the taxpayers of York Region; and WHEREAS relief from this injustice is to be phased in over ten years, starting this year; and WHEREAS there is no indication the Region of York intends to cancel that part of the levy for the taxpayers of the Region. Indeed the indication is the Region intends to continue this onerous and unjust levy; and WHEREAS the Municipalities of the Region are the tax collectors for the Region; and WHEREAS by their action, the Region anticipates this Municipality's acquiescence in their decision; BE IT RESOLVED THAT The Council of the Town of Aurora direct the Director of Finance, John Gutteridge to withhold that portion of the levy pertaining to Aurora's share of this year's relief from the cost of Toronto's Social Services budget; and THAT the Region of York be informed that the Town of Aurora does not agree to continue to impose this unfair burden on the taxpayers of Aurora which the province has finally seen fit to remove. Albeit in dribs and drabs. REFERRAL: Upon the question of the adoption of the recommendation, it was: Moved by Councillor MacEachern Seconded by Councillor Wilson THAT the motion from Councillor Buck regarding the recommendation to withhold the Town's portion of the Tax Levy to the Region of York to offset the portion which would formerly have been allocated to the City of Toronto for Social Services, be referred to staff to report back to a future General Committee meeting on the feasibility of enacting this initiative. X1 REGIONAL REPORT No report was provided. To view recent highlights from Regional Council meetings please visit their website at www.region.vork.on.ca under "Council Highlights". -11- COUNC I L-CM"il2atin�21Ma7-12 Tuesday, May 8, 2007 Page 12 of 12 Xll READING OF BY-LAWS Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 4912-07.0 BEING A BY-LAW to Amend Procedural By-law 4835-06.C, a By-law to govern the procedures of the Council of the Town of Aurora and its Committees and Boards On a recorded vote the motion was CARRIED YEAS:7 NAYSA VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Marsh, McRoberts, Wilson and Mayor Morris VOTING NAYS: Councillor Buck Councillor Collins-Mrakas was absent. Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 4913-07.0 Xll CLOSED SESSION IPC.Tifa Xlll ADJOURNMENT BEING A BY-LAW to confirm actions by Council resulting from the meeting of May 8, 2007. CARRIED Moved by Councillor MacEachern THAT the meeting be adjourned at 10:00 p.m. CARRIED PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK -12- COUNCIL - MAY 22, 2007 E u- a)N in rz O N N rd 4-J rd 4-J L O 4-J 4-- O O -O E O u 4- 0 0 � = N u L- Presentation (a) 2 s u L S r- 0 4+ LA a -13- COUNCIL - MAY 22, 2007 A ENDA ITEM # AuR`oRA TOWN OFAURORA GENERAL COMMITTEE MEETING MINUTES NO. 07-24 Council Chambers Aurora Town Hall Tuesday, May 15, 2007 Councillor MacEachern in the Chair; Mayor Morris Councillors Buck, Collins-Mrakas, Gaertner, Granger, Marsh, McRoberts and Wilson MEMBERS ABSENT None Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor, and Council/Committee Secretary. Mayor Morris congratulated the Aurora Tigers Hockey Team, who were in attendance at this General Committee meeting, on winning the RBC Royal Bank Cup on May 13, 2007 emblematic of the Canadian Junior'A' Championship. Councillor MacEachern called the meeting to order at 7:15 p.m. DECLARATIONS OF PECUNIARY INTEREST Councillor McRoberts declared a pecuniary interest in the delegations pertaining to Dr. G.W. Williams Secondary School, by virtue of the York Region District School Board being his employer. Councillor McRoberts did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Marsh declared an interest in item 17 — report PL07-064 — Planning Applications Status List by virtue of her spouse's employer being the applicant in one of the applications, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. l/ APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: Delegation b — Naz Hiyate, Project Manager, NAK Design Group Re: Item 8—PL07-056 — Applications to Amend the Zoning By-law and Draft Plan of Subdivision Brookvalley Developments (Aurora) 14425 Bayview Avenue -14- COUNCIL - MAY 22, 2007 General Committee Report No. 07-24 Page 2 of 12 Tuesday, May 15, 2007 Y Delegation c — Mr. Michael Tough Re: Dr. G.W. Williams High School ➢ Delegation d — Ms Janet Brewda Re: Dr. G.W. Williams High School ➢ Delegation a —Ms Lori Oosterbroek Re: Dr. G.W. Williams High School Delegation f— Mr. Trevor Nelson Re: Dr. G.W. Williams High School ➢ Delegationg— Mr.JohnCamplin Re: Dr. G.W. Williams High School ➢ Delegation h — Ms Erika Van Straten Re: Dr. G.W. Williams High School ➢ Delegation 1— Ms Susan Walmer Re: Dr. G.W. Williams High School ➢ Delegation j — Mr. Dan Revington Re: Dr. G.W. Williams High School ➢ Referral of NEW ITEM 19 - FS07.020 — Notice of Motion — GTA Pooling (referred to May 22, 2007 Council meeting) ➢ Deferral of Closed Session (deferred to May 22, 2007 Council meeting) CARRIED Ill ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 07-22, April 23, 2007 and General Committee Meeting Minutes, 07-23, May 1, 2007 General Committee recommends: THAT the Special General Committee Meeting minutes 07-22 and the General Committee Meeting minutes 07-23 be adopted. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(2), 1(8), 3, 5, 7, 8, 9, 10, 14 and 17 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: -15- COUNCIL - MAY 22, 2007 General Committee Report No. 07.24 Page 3 of 12 Tuesday, May 15, 2007 2. PW07-011 — Parking Concerns on Birkshire Drive THAT parking be prohibited on the east side of Birkshire Drive from Turnbridge Road to a point 71 metres porth of the Turnbridge Road; and THAT the existing "No Parking Anytime" prohibition on the west side of Birkshire Drive from Billingham Heights to a point 59 metres south of Billingham Heights be rescinded; and THAT staff be requested to introduce the necessary by-law to implement the above recommendations; and THAT staff be directed to investigate and report to the Traffic Safety Advisory Committee regarding potential changes in the parking restrictions on the remainder of Birkshire Drive. 4. PW07.016 — Award of Tender No. PW-2007-13 — Supply and Delivery of One 2008 Conventional Cab Combination Dump/Sander/Plow Truck THAT Tender No. PW-2007-13, Supply and Delivery of One 2008 Conventional Cab Combination Dump/Sander/Plow Truck be awarded to Galloway Motors Ltd. at the tendered price of $182,336.40, including PST. 6. PL07-039 — Zoning By-law Amendment Application Robert Delcourt and Rui Chan Lin 268 Kennedy Street West Part Lot 79, Concession 1 King, Part 4, 65R-27428 File D14-05-07 THAT Council receive as information the following overview of Zoning By- law Amendment Application D14-05-07, scheduled for the June 27, 2007 Public Planning Meeting. 11. LS07-011 —Approval of Nokiidaa Trail Kiosk THAT Council approve the Nokiidaa Trail Kiosk and location in the Holland River Valley. 12. LS07-003 — Consolidated Facility Concession and Vending Request for Proposal THAT Council approve the attached Terms of Reference to be used for a consolidated Request for Proposal for concession and vending services at all Town of Aurora facilities; and THAT Council approve a 2 month contract extension for both concession and vending service contracts through to August 31, 2007 to provide adequate time to tender services and award a new contract. 13. LS07-017 — Property Use Agreement THAT Council authorize the Mayor and Clerk to execute a Property Use Agreement between the Town of Aurora and 1207309 Ontario Inc. (Magna) for the year 2007 as required to facilitate the Aurora Youth Soccer Club's use of the Magna lands. -16- COUNCIL - MAY 22, 2007 General Committee Report No. 07-24 Page 4 of 12 Tuesday, May 15, 2007 15. AAC07.02— Accessibility Advisory Committee Meeting Minutes May 2, 2007 General Committee recommends: THAT the Accessibility Advisory Committee Meeting minutes from the May 2, 2007 meeting be received and the recommendations contained therein be adopted. 16. PL07-062 — Ontario Realty Corporation Lands (Ministry of Public Infrastructure Renewal) — Bloomington Road and Yonge Street General Committee recommends: THAT report PL07-062 be received for information; and THAT Council authorize staff to: 1. Prepare a "Master Plan" of the environmental features on the Ontario Realty Corporation Lands; and 2. Initiate negotiations with the Ontario Realty Corporation pertaining to the short and long term protection of environmental features on the subject lands, Including the possibility of securing playing fields on the remaining lands. CARRIED 18. FS07-019 — 2007 Property Tax Rates and Ratios THAT the property tax ratios and tax rates for the 2007 taxation year be established as follows: Broad Property Class Tax Ratio Tax Rate Residential/Farm 1.0000 0.00369182 Multi -residential 1.0000 0.00359182 Commercial 1.2070 0.00433533 Industrial 1,3737 0.00493408 Pipeline 0.9190 0.00330088 Farmland 0.2500 0.00089795 Managed Forest 0.2500 0.00089795 THAT By-law 4911-071 establishing the 2007 Property Tax Rates for the Town of Aurora be approved at the Council Meeting scheduled for May 22, 2007. CARRIED General Committee recommends: THAT Mr. Don Dussault, Manager, Real Estate Development for Imperial Oil Limited, be allowed 10 minutes for his delegation. CARRIED -17- COUNCIL - MAY 22, 2007 General Committee Report No. 07-24 Page 5 of 12 Tuesday, May 15, 2007 VI DELEGATIONS (a) Mr. Don Dussault, Manager— Real Estate Development Imperial Oil Limited Re: Item 7 - Site Plan Application to Redevelop Existing Service Station at 14923 Yonge Street at Cousins Drive Mr. Don Dussault addressed General Committee to provide an overview of the plans for the redevelopment of the existing Imperial Oil service station at 14923 Yonge Street. Mr. Dussault requested that Council waive the Official Plan requirement for an 8.0 metre road widening along the entire Yonge Street frontage of the subject site, and advised that previous concerns pertaining to setback requirements, the garbage enclosure, light levels and noise level from the order board have all been addressed. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee recommends: THAT item 7 be brought forward for discussion. CARRIED PL07.047 —Application for Site Plan Approval Imperial Oil Limited 14923 Yonge Street Lot 177, Plan 246, except AU9719 File D11-21-06 General Committee recommends: THAT report PL07-047 be received as information; and THAT, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Agreement between the Owner and the Town of Aurora to permit the redevelopment of the existing automobile service station to include a convenience store, drive-thru and car wash: and THAT the requirement for an 8.0 metre road widening along Yonge Street over the subject lands be waived. CARRIED (b) Mr, Naz Hiyate, Project Manager NAK Design Group Re: Item 8 — PL07-056 — Applications to Amend the Zoning By-law and Draft Plan of Subdivision Brookvalley Developments (Aurora) 14425 Bayview Avenue Mr. Naz Hiyate answered questions from General Committee regarding the Brookvalley Developments applications pertaining to the kiosk, community mailboxes, garbage receptacles, and payment to the Town of 25% of the value of landscape features for future maintenance by the Town of Aurora. own COUNCIL - MAY 22, 2007 General Committee Report No. 07-24 Page 6 of 12 Tuesday, May 15, 2007 General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee recommends: THAT item 8 be brought forward for discussion. CARRIED 6. PL07-056 —Applications to Amend the Zoning By-law and Draft Plan of Subdivision Brookvalley Developments (Aurora) 14425 Bayview Avenue Part of Lot 15, Concession 2, E.Y.S. File D14-06-05 & D12.05-02A General Committee recommends: THAT the Procedural By-law be waived to allow open discussion without a formal motion being on the floor. CARRIED General Committee recommends: THAT the matter be referred to staff to provide a report on the cost structure associated with monitoring the entrance features, landscaping and community mailbox areas on Town lands; and THAT discussion on this matter continue with the applicant in order to bring back further options for Council's consideration. CARRIED Councillor McRoberts, having previously declared an Interest In the delegations pertaining to Dr. G. W. Williams High School, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. (c) Mr. Michael Tough Re: Dr. G.W. Williams High School (ADDED ITEM) Mr. Michael Tough addressed General Committee to request that the Town of Aurora remain neutral on the issue of site selection for Dr. G.W. Williams High School, as well as further issues pertaining to this matter. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED -19- COUNCIL MAY 22, 2007 General Committee Report No. 07-24 Page 7 of 12 Tuesday, May 15, 2007 (d) Ms Janet Brewda Re: Dr. G.W. Williams High School (ADDED ITEM) The delegate was not in attendance. General Committee recommends: THAT the correspondence from Ms Janet Brewda regarding Dr. G.W. Williams High School be received for information. CARRIED (e) Ms Lori Oosterbroek Re: Dr. G.W. Williams High School (ADDED ITEM) The delegate was not in attendance. General Committee recommends: THAT the correspondence from Ms Lori Oosterbroek regarding Dr. G.W. Williams High School be received for information. CARRIED (f) Mr. Trevor Nelson Re: Dr. G.W. Williams High School (ADDED ITEM) The delegate did not appear before the General Committee. (g) Mr. John Camplin Re: Dr. G.W. Williams High School (ADDED ITEM) Mr. John Camplin addressed General Committee to request that the Town of Aurora remain neutral on the issue of site selection for Dr. G.W. Williams High School,, as well as further issues pertaining to this matter. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (h) Ms Erika Van Straten Re: Dr. G.W. Williams High School (ADDED ITEM) Ms Erika Van Straten addressed General Committee to indicate that the group of residents in favour of keeping Dr. G.W. Williams High School at its current site, had forwarded the Town of Aurora's resolution regarding the issue to the York Region District School Board and the local newspaper. Ms Van Straten suggested that keeping the school on Dunning Avenue will result in having to transport over 1,000 students from the BayviewNVellington area, whereas if the school is located on Bayview Avenue, the need will be to transport about 300 students. Ms Van Straten also requested that the Town of Aurora advise the public that they do not take a position either way on the issue. —20— COUNCIL - MAY 22, 2007 General Committee Report No. 07-24 Page 8 of 12 Tuesday, May 15, 2007 General Committee recommends: THAT the comments of the delegate be received for information. .CARRIED (1) Ms Susan Walmer Re: Dr. G.W. Williams High School (ADDED ITEM) Ms Susan Walmer addressed General Committee to advocate that the Town of Aurora should have three high schools and that the York Region District School Board should review up-to-date population numbers in order to arrive at appropriate requirements for the town. Ms Walmer advised that the school board has had two informational meetings to date, and that the feasibility study will not be available until May 18, 2007. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (j) Mr. Dan Revington Re: Dr. G.W. Williams High School (ADDED ITEM) Mr. Dan Revington addressed General Committee to support the comments made by Ms Susan Walmer. As well, Mr. Revington suggested that having a public meeting would be a good idea and that the first paragraph of the Town of Aurora'sresolution does not rule out the possibility of having a third high school. General Committee recommends: THAT the comments of the delegate be received for Information. CARRIED General Committee recommends: THAT the correspondence from the delegates regarding Dr. G.W. Williams High School be received and forwarded to the York Region District School Board. CARRIED General Committee recommends: THAT staff be requested to contact the York Region District School Board to request that they provide specific information regarding the possibility of constructing a third high school and the rationale for their decision; and THAT the York Region District School Board be requested to provide this information for the next Council meeting scheduled for Tuesday, May 22, 2007. CARRIED -21- COUNCIL - MAY 22, 2007 General Committee Report No. 07-24 Page 9 of 12 Tuesday, May 15, 2007 Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. LSAC07.01— Leisure Services Advisory Committee Meeting Minutes April 19, 2007 (2) Orientation Binders General Committee recommends: THAT the orientation binderlinitial information package distributed by the Director of Leisure Services be received; and THAT each member of the Leisure Services Advisory Committee be requested to e-mail directly to adownevae-aurora.ca as soon as possible before the May 17, 2007 LSAC meeting, five groups from a list to lialze with and identify any issues to be discussed by the Leisure Services Advisory Committee during this term of office. CARRIED (8) 2007 Canada Parade General Committee recommends: THAT LSAC Report LS07-014 be received; and THAT given the declining interest in the Canada Day Parade and in light of the other activities that the Town of Aurora is arranging to celebrate Canada Day 2007, the Leisure Services Advisory Committee recommends that Council of the Town of Aurora forego the Canada Day Parade for 2007; and THAT staff be requested to issue a notice to inform residents of the cancellation of the Canada Day Parade and to advise why this decision was made, as well as to promote the many Canada Day events which will be taking place in Aurora. CARRIED General Committee recommends: THAT this meeting be extended beyond 10:30 p.m. In order to address the remaining items on the agenda. CARRIED General Committee recommends: THAT the balance of the Leisure Services Advisory Committee Meeting minutes from the April 19, 2007 meeting be received and the recommendations contained therein be adopted. CARRIED -22- COUNCIL - MAY 22, 2007 General Committee Report No. 07.24 Page 10 of 12 Tuesday, May 15, 2007 General Committee recommends: THAT item 9 be brought forward for consideration at this time. CARRIED 9. PL07.057 — Application for Site Plan Approval Industrial Parkway Medical Dental Centre Inc. 520 Industrial Parkway South Part Lot 76, Con 1 Whitchurch as in WH26502, WH23405 and Part 1, 6511-193 and Part Road Allowance Between Lots 75 and 76, Con 1 Whitchurch as in A29358A, except Part 4, RS129 closed by By-law 1589 And except Parts 1, 2, 3 and 5, 65R-27605 File Dll-05-06 General Committee recommends: THAT report PL07-057 be received as information and that, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Agreement between the Owner and the Town of Aurora to permit the construction of a 2-storey 1,372.12 sq. metre (14,769.86 sq. ft) professional medical office building; and THAT provisions be made to include additional handicapped parking spaces on this site, to be placed appropriately within the site plan. CARRIED General Committee recommends: THAT item 10 be brought forward for consideration at this time. CARRIED 10. PL07-058 — Applications to Amend the Zoning By-law and Draft Plan of Subdivision MI Developments Inc. Part of Lot 21, Concession 2, E.Y.S. Files D14.03-06 & D12-01-06 General Committee recommends: THAT report PL07-058 respecting files D12-01-06 and D14-03-06 (MI Developments Inc.) be received as information and that staff be instructed to prepare the necessary conditions of draft approval and implementing zoning by-law; and THAT staff be directed to proceed with parkland option 2 - taking 5% cash in lieu (CIL) of parkland for the development. CARRIED Councillor Buck left the meeting at 10:45 p.m. -23- COUNCIL - MAY 22, 2007 General Committee Report No. 07-24 Page 11 of 12 Tuesday, May 15, 2007 3. PW07-013 — Award of Tender No. P.W.2007-03 — Wellington Street Sidewalk, Bicycle Path and Illumination General Committee recommends: THAT Tender No. P.W.2007-03 "Wellington Street Sidewalk, Bicycle Path and Illumination", be awarded to Mopal Construction Limited at its tendered price of $1,146,823.30; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and Mopal Construction Limited for the Wellington Street Sidewalk, Bicycle Path and Illumination. CARRIED 5.. CS07-027— Administrative Procedure No. 36—Clothing Policy General Committee recommends: THAT the proposed amendment to Administration Procedure No. 36, Clothing Policy included in this report as Appendix #1 be approved. CARRIED 14. 2007 Communications Plan General Committee recommends., THAT the 2007 Communications Plan be deferred to the next General Committee Meeting on Tuesday, June 5, 2007. CARRIED Councillor Marsh, having previously declared an interest in item 17, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. 17. PL07-064 — Planning Applications Status List General Committee recommends: THAT the Planning Applications Status List be received for Information. CARRIED 19. FS07-020 — Notice of Motion — GTA Pooling (ADDED ITEM) General Committee recommends: THAT this item be referred to the May 22, 2007 Council meeting. CARRIED -24- COUNCIL - MAY 22, 2007 General Committee Report No. 07-24 Page 12 of 12 Tuesday, May 15, 2007 IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Councillor MacEachern inquired as to the status of the York Regional Police land transfer to which the CAO responded that the closing will take place shortly. X CLOSED SESSION Property Matters General Committee recommends: THAT the Closed Session item regarding property matters be deferred to the next meeting of Council on Tuesday, May 22, 2007. CARRIED XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 11:30 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-24 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, MAY 22, 2007. -25- COUNCIL - MAY 22, 2007 PART - A AGENDA ITEM # 2. WHEREAS the Provincial Government has made the decision to relieve the taxpayers of York Region of the unjust burden of paying for Social Services in the City of Toronto which are of no benefit to the taxpayers of York Region. WHEREAS relief from this injustice is to be phased in over ten years, starting this year. WHEREAS there is no indication the Region of York intends to cancel that part of the levy for the taxpayers of the Region. Indeed the indication is the Region intends to continue this onerous and unjust levy. WHEREAS the Municipalities of the Region are the tax collectors for the Region. WHEREAS by their action The Region anticipates this Municipality's acquiescence in their decision BE IT RESOLVED THAT The Council of the Town of Aurora direct The Chief Financial Officer, John Gutteridge to withhold that portion of the levy pertaining to Aurora's share of this year's relief from the cost of Toronto's Social Services budget. AND THAT The Region of York be informed that the Town of Aurora does not agree to continue to impose this unfair burden on the taxpayers of Aurora which the Province has finally seen fit to remove... albeit in dribs and drabs. -26- COUNCIL — MAY 22, 2007 TOWN OF AURORA AURORA GENERAL COMMITTEE No. FS07-020 SUBJECT: Notice of Motion GTA Pooling FROM: L. John Gutteridge, Director of Finance/Treasurer DATE: May 15, 2007 RECOMMENDATIONS That Council provide direction in this matter. BACKGROUND At the May 8, 2007 meeting of Council, the following motion was presented and referred to your Director of Financial Services for a report. WHEREAS the Provincial Government has made the decision to relieve the taxpayers of York Region of the unjust burden of paying for Social Services in the City of Toronto which are of no benefit to the taxpayers of York Region; and WHEREAS relief from this injustice is to be phased in overten years, starting this year; and WHEREAS there is no indication the Region of York intends to cancel that part of the levy for the taxpayers of the Region. Indeed the indication is the Region intends to continue this onerous and unjust levy; and WHEREAS the Municipalities of the Region are the tax collectors for the Region; and WHEREAS by their action, the Region anticipates this Municipality's acquiescence in their decision; BE IT RESOLVED THAT The Council of the Town of Aurora direct the Director of Finance, John Gutteridge to withhold that portion of the levy pertaining to Aurora's share of this year's relief from the cost of Toronto's Social Services budget; and THAT the Region of York be informed that the Town of Aurora does not agree to continue to impose this unfair burden on the taxpayers of Aurora —27— COUNCIL — MAY 22, 2007 May 15, 2007 - 2 - Report No. FS07-020 which the province has finally seen fit to remove. Albeit in dribs and drabs. In making any decision on this matter we should consider what the Province outlined in their budget and the following is an excerpt directly from the budget document. Ending GTA Pooling The government is announcing a plan to phase out GTA pooling over seven years beginning in 2007. Greater Toronto Area pooling was established under the previous government in 1998 to share social assistance and social housing costs across the GTA. The program results in a transfer of approximately $200 million in assistance, primarily to the City of Toronto. However, this transfer places an additional burden on the municipal property tax bases of contributing municipalities, including York Region, Peel Region and Halton Region. For 2007, GTA pooling contributions will be rolled back to 2004 levels. Each subsequent year, costs will be reduced by one -sixth of the 2004 levels, until the program is fully eliminated in 2013. The government will also make provisions to ensure continued financial support for those municipalities currently receiving assistance through GTA pooling. For example, any increases in the City of Toronto's social program costs resulting from the elimination of GTA pooling will be eligible for provincial assistance through the Ontario Municipal Partnership Fund. Therefore, as GTA pooling is phased out, the Province will take responsibility for social assistance and social housing costs currently funded under the program. This will eliminate a $200 million burden from the municipal property tax bases of contributing GTA municipalities while ensuring continued financial assistance for recipient municipalities. COMMENTS The direction from the proposed resolution is that we withhold the Town of Aurora's share of the funds for pooling, from the Regional levy payment. It is clear that the Province is relieving the Regional Governments of this burden, in doing so it implies that the Regional Governments have been assigned the responsibility to decide how they intend to relieve WME COUNCIL — MAY 22, 2007 May 15, 2007 - 3 - Report No. FS07-020 the taxpayers of this burden, if at all. The resolution is correct in identifying that the local municipalities of the Region are the collectors for the Region, however, we are not the decision makers for the Region. This has been established by representation on Regional Council. As with any budget issue it is the majority of Regional Council that decides our fate and we are then assigned the responsibility to collect the funds from Aurora taxpayers. We do not believe that we have any power to withhold any payment requested by the Region through their budget process other than in the form of a protest. Council will see in the financial implications section the cost of withholding payment. OPTIONS Send a resolution to the Region objecting to their method of handling the roll back of the GTA Pooling money and suggest that the funds be returned to the local municipalities in the form of a grant. FINANCIAL IMPLICATIONS The Province in their budget has agreed to phase out the pooling provision which represent $95.4 million dollars to the Region. If they were to share this with the Regional Municipalities the Town of Aurora's share would be approximately $4.6 million over the 7 year period. In 2007 the Region did not agree that this funding should be given back to the local municipalities and instead applied the 2007 $15.9 million by netting outthe loss of revenue from the Ontario Municipal Partnership funding of $9.5 million and applying the remaining $6.4 million to Regional Debt Reduction. With regard to future years reduction of the Pooling funding Regional Council passed the following resolution. It was moved by Regional Councillor Frustaglio, seconded by Regional Councillor Hogg, that the Commissioner of Finance bring forward options for allocating GTA Pooling savings in future years to a Regional Council Workshop to be held in September 2007. Carried Unanimously From what we have researched on this matter we do not believe that the Town of Aurora has any right to withhold our share of the Pooling Dollars. Should Council decide to do so there would have to be some form of dispute resolution that would in most likelihood be a form of Court action by one party over the other whether this be a Court action initiated by the Town of Aurora or the Region. In any event there would be legal costs involved to determine if the Region had the right to do whatthey have. —29— COUNCIL — MAY 22, 2007 May 15, 2007 - 4 - Report No. FS07-020 In the meantime the Region will be applying an interest charge for the late payment of these funds at a rate of 1.25% per month or 15% annually. As we are only making 4.25% on our investments this would result in additional costs to the Town of Aurora taxpayers if we are unsuccessful in having the Region reverse their previous decision. CONCLUSIONS The conclusion that we have drawn is that there was no clear direction from the Province when they decided to phase out the GTA Pooling requirement that the money from this decision had to go back to the tax payers in any particular fashion; they left this as a decision of the Regional Municipalities. We believe that although holding back our share would send a message of dissatisfaction with their decision, in the end the protest would cost the Taxpayers of the Town of Aurora. As can be seen from the resolution passed by Regional Council it is their intent to hold a workshop for regional councillors on this issue in September. If this Council is dissatisfied with the current approach to dealing with the roll back of the GTA Pooling money you should send a strong resolution to the Region for 2008 and beyond and ask your representative on Regional Council to support your position at the Region. As with this Council the decision made at the Region is by majority vote. At the end of the day the Region will strike a budget for the cost of services to the Region, these services will be funded taking into consideration the Region's reduction in contribution to the GTA Pooling. If the funds come back to the area municipalities the Region will levy the dollars required to meet their levy which will be greater than without the pooling and the local municipalities will have to pay more, negating the benefit to the local municipalities. In the end the demand on the taxpayers will be the same, it will just be a matter whose levy will pick up the tab. LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making Objective D4: Create a respectful environment that fosters team work and open dialogue, —30— COUNCIL - MAY 22, 2007 May 15, 2007 - 5 - Report No. FS07-020 consistent with a Character Community. These Objectives acknowledge the responsibilities required by governance that contribute to informed and involved citizens. ATTACHMENTS M PRE -SUBMISSION REVIEW CAO Mr. John Rogers, May 14, 2007 Prepared by: L. John Gutteridge, Director of Finance/Treasurer -Ext. #4111 Jo n Gutteridge . Rogers Director of Finance/Treasurer Chief Administrative Officer -31- COUNCIL - MAY 22, 2007 Aumopt-A EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-24 HELD ON TUESDAY, MAY 15, 2007 19. FS07-020 - Notice of Motion - GTA Pooling (ADDED ITEM) General Committee recommends: THAT this item be referred to the May 22, 2007 Council meeting. CARRIED -32- COUNC iT 22, AURORA 2007 ' ENDA► ITEM # 3 youlm 4v Good coMpav nQa an+ g n+d Development Services MEMORANDUM I Date: May 22, 2007 To: Mayor and Members of Council From: Sue Seibert Re: OPA 66 - Commercial and Industrial Updates (Staff Report PL07-029) Recommendation: THAT the Region of York be advised that the Council of the Town of Aurora supports the modifications to Official Plan Amendment No. 66 as proposed by the Region. At the April 17, 2007 General Committee meeting, the committee requested that staff provide further clarification pertaining to one of the proposed Regional modifications pertaining to OPA 66 as follows: THAT the matter be referred to staff for suggested wording regarding #6, pertaining to arterial roads, on page 5 of report PL07-029. Staff provided the required clarification memo to Council on April 24, 2007 and since the item was not pulled for additional consideration the Council resolution was to receive the memo for information. However, it was the intent of staff to have Council approve the resolution outlined within report PL07-029 in order to allow the Region to proceed with the approval of OPA 66. Unfortunately, this issue was not identified until after Council ratified the minutes on May 8, 2007 and as such it is necessary for Council to give consideration to the originally suggested resolution as outlined within report PL07-029. The original report PL07-029 and the clarification memo pertaining to regional roads have been attached for reference. S Seib( ADector of Planning and Development Services Ext. 4341 Attach — PL07-029 and clarification memo Copy: John Rogers, C.A.O. —33— COUNCIL — MAY 22, 2007 r- TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No, PL07-029 SUBJECT: Official Plan Amendment No. 66 Industrial/Commercial designations and Economic Development File Number: D09-03.06 FROM: Susan Seibert, Director of Planning and Development Services DATE: April 17, 2007 RECOMMENDATIONS THAT the Region of York be advised that the Council of the Town of Aurora supports the modifications to Official Plan Amendment No. 66 as proposed by the Region. BACKGROUND On June 21, 2005, Council approved the Terms of Reference for the Official Plan updates pertaining to Industrial/Commercial policies and the addition of new Economic Development policies. On September 27, 2005, Council authorized the retainer of Meridian Planning Consultants Inc. to complete the Official Plan updates pertaining to Industrial/Commercial policies and the addition of new Economic Development policies. A Public Meeting to discuss the proposed Official Plan Amendment was held on March 29, 2006 where Council resolved: "THAT, staff continue to work on the Official Plan Updates based on comments received at the Public Planning Meeting and present the next draft of the Official Plan Amendment document to General Committee for information." Official Plan Amendment No. 66, being an amendment to implement the industrial/commercial policy updates was adopted by Council on August 22, 2006 and forwarded to the Region of York for approval. On April 03, 2007 the Region provided comments on OPA 66 to the Town for consideration (See Appendix 1). The Regional comments are as follows (in Bold Italics): Economic Development Policies Section 3.1.1 D — the target level of employment proportionate to the Town's population should be revised such that the words "of at least 2 Job for every 2.5 residents" are deleted and replaced with "in accordance with targets for the Town of Aurora" as established in the York Region Official Plan" so that the clause reads as follows: —34— COUNCIL — MAY 22, 2007 April 17, 2007 -2- Report No. PL06-029 V Target a goal formore balanced residential to non-residential assessment In Aurora with an activity rate in accordance with targets for the Town of Aurora" as established in the York Region Official Plan" Response: The Region is currently updating their target to be consistent with the Growth Plan which is approximately 1 job per 2.0 residents. The target of 1 job per 2.5 residents used in OPA 66 was taken directly from the Town of Aurora Economic development strategy. The 2001 Census indicates that the Town of Aurora had a population of 41,595 and total employment of 17,800. This calculates to 1 job for every 2.3 residents, so the proposed Regional target is a better target to use in OPA 66 and staff supports this modification. Commercial Policies 1. The commercial lands just east of Industrial Parkway North on Wellington Street East as shown on Schedule "A", Map 1 and Schedule "B", Map 1 do not appear to match actual commercial designation limits. Please review and confirm. Response: This was a minor mapping error that has been corrected as shown on Figure 1. 2. Schedule `B" — Commercial Centres (Maps 1 & 2) does not appear to capture the commercial uses on the north sides of Pedersen Dr., Hollandview Trail and Hollidge Blvd, west of Bayview. Response: The commercial centres map does not include all the secondary planning areas as the actual designation is determined within the secondary plan. However, Staff has no concerns with updating the map to Include this area which is part of the Bayview Wellington Secondary Plan — OPA No. 6 (See Figure 1). 3. The last sentence in Section 3.2.1 B (v) states that existing centres of less than 1,800 square metres of floor area are permitted. Please confirm that this phrase is intended for the existing centres of 1,800 square metres or rg eater. Response: The wording was intended to say "existing centres of more (not less) than 1,800 sq metres are permitted" as we have two existing Convenience Commercial plazas larger than 1,800 sq metres. This change will be made. 4. Section 3.2.1 C states that "Convenience Commercial Centres shall be incorporated in secondary plans ... ". Please clarify the intent of this phrase. —35— COUNCIL — MAY 22, 2007 April 17 2007 - 3 - Report No. PL06.029 Response: The intent was to make sure that all new secondary plans carried over this designation from the parent Official Plan commercial hierarchy. Some of the existing secondary plans already have convenience commercial but some don't, It was not the Intent to redesignate lands in the existing Secondary Plans. The Region is satisfied with this explanation. 5. Section 3.2.2E (i) (4c' line down) —consider inserting the word "negative" In front of the words significant impacts. Response: Staff has no concerns with this request. The Section would read: E. To strengthen the economic viability of Community Commercial Centres: Where a major expansion to an existing community commercial centre or the creation of a new centre is proposed, a market feasibility and impact study shall be required to ensure that there are no negative significant impacts to the planned function of other commercial centres; and, Employment Policies Item (22) — Section 3.3 Introduction — we request that the words "as identified in the York Region Official Plan and in conformity to the Region - wide employment land analysis" be inserted after the words "sufficient supply of employment land". Section 3.3 refers to an Appendix 6.9, however, there is only an Appendix 1 attached to the OPA. Please confirm that this is the correct appendix and make the necessary revisions. Response: Staff has no concern with adding the suggested wording to the introduction section, to match the provision of the York Region Plan. The reference to Appendix 6.1 was a typographical error the wording should referto Appendix 1 not Appendix 6.1. Staff has corrected this reference. 2. The permitted uses under section 3.3.3.A include "warehousing" and "enclosed storage of goods and materials". Please clarify the difference between these uses. Response: Staff agree the wording is vague and the intent was to permit storage of goods and material as an accessory use to a permitted use. Therefore staff suggests that the wording be revised as follows (additions in underline italics): 3.3,3 A. Permitted uses in the Business Park designation shall include - manufacturing, assembly, fabrication, processing, —36— COUNCIL — MAY 22, 2007 April 17, 2007 - 4 - Report No. PL06-029 warehousing, enclosed storage of goods and materials accessory to the permitted uses 3. Section 3.3 B — the target level of employment proportionate to the Town's population shall be revised to reflect the targets as established in the York Region Official Plan. Response: Staff agrees with this comment (see previous comments under "Economic Development policies. 4. We recommend the removal of 3.3.3 B (max. FSI) inorder to maximize employment opportunities. Response: Section 3.3.3 B "Business Park" indicates "The maximum floor space index for offices shall be 1.5". Staff agrees that this should be removed as it is better dealt with as part of a specific zoning by-law. The Official Plan policies should be more general and not restrict development. 5. While we recognize that the EmploymentLand Retention policies originated in 2003 and were approved through OPA 55, OPA 66 must conform to the new 2005 PPS and the new Growth Plan. Therefore, it is important that the wording of Section 3.3.4 — Employment Land Retention be modified to reflect the more restrictive wording from Section 2.2.6 of the Growth Plan. To maximize employment land protection we suggest that Policy 3.3.4 be deleted in its entirety and replaced with the following: A. it is the policy of the Town to protect and preserve the employment areas as identified on Schedule "0". As such, the Town will only support the conversion of lands within the employment areas to non - employment uses through a municipal comprehensive review where the following conditions have been satisfied: a) there is a need for the conversion; b) the Town will meet the employment forecasts established in the Regional Official Plan for the Town of Aurora; c) the conversion will not adversely affect the overall viability of the employment area, and achievement of the intensification target, density targets, and other policies of the Provincial Places to Grow Act; d) there is existing orplanned infrastructure to accommodate the proposed conversion; e) the lands are not required over the long term for the employment purposes for which they are designated, and i cross jurisdictional issues have been considered. —37— COUNCIL — MAY 22, 2007 April 17 2007 - 6 - Report No. PL06-029 For the purposes of this policy, major retail uses are considered non - employment uses. B. A municipal comprehensive review is defined as "an official plan review, Oran official plan amendment, initiated by the Town ofAurora that comprehensively considers the policies of the Town, York Region, and the Province of Ontario." Response; The Town of Aurora initiated an employment land retention strategy which was completed in May 2004 and implemented through Official Plan Amendment No. 55 as approved June 14, 2005. This policy restricts the conversion of employment lands to other designations. On June 16, 2006 the Province of Ontario through the Ministry of Public Infrastructure Renewal approved the "Places to Grow — Growth Plan for the Greater Golden Horseshoe". The Town of Aurora has until June 16, 2009 to amend our Official Plan policies to be consistent with the Growth Plan, however all decisions must be consistent with the Growth Plan. The Town of Aurora is working with the Region of York to implement the requirements of the Growth Plan and the Town can not update our overall Official Policies until the Region approves a Regional Official Plan Amendment to implement the Growth Plan. The Growth Plan provisions are very similar to the policy of the Town's Employment Land Retention Strategy and achieve the same goals in protecting employment lands. In addition, the Growth Plan does not permit the conversion of employment lands to non -employment uses without a full "municipal comprehensive review" initiated by the Town which is a more prohibitive requirement than set out within the Town's Employment land Retention policies. Staff, therefore supports changing our policies to match the Places to Grow policies (see above policies) as we will be required to do this prior to June 2009. 6. Arterial roads should be identified for their potential for higher intensity employment uses. Response; Staff support adding a paragraph Section 3.3.1 Employment Areas to encourage this. This would simply read "Higher intensity employment uses are encouraged to locate along Arterial Roads". OPTIONS The Region has provided several suggested modifications to OPA No. 66. Council has the option of supporting all of the requested modifications or selecting specific modifications to support. Im COUNCIL — MAY 22, 2007 April 17, 2007 .6 - Report No. PL06-029 It should, however, be noted that the Region of York is the approval authority and it is within there power to approve OPA No. 66 with any modifications that they require. FINANCIAL IMPLICATIONS N/A LINK TO STRATEGIC PLAN The Strategic Plan has goals of supporting a healthy business environment that attracts new business and is responsive to the need of our current business community. The updates to the Official Plan will help achieve these goals. CONCLUSION Most of the proposed regional modifications are minor in nature and do not impact the overall intent of OPA No. 66. The Employment Land retention policies are taken verbatim from the Places to Grow — Growth Plan. The Town of Aurora will have to update its Official Plan Policies to match the Growth Plan policies by June 2009 and as such, staff supports these employment land retention modifications. Town Staff have discussed the proposed modifications with Regional Staff and support all the requested modifications. ATTACHMENTS Appendix 1 — Letter from the Region Figure 1 and 2 — Modifications to Commercial Schedules PRE -SUBMISSION REVIEW Management Team Meeting — April 4, 2007 Prepared by: Jim Kyle, Manager of Policy Planning Extension 4345 an 64bert, M.C.I.P., R.P.P. nI& Rogers, Director of Planning and Development C.A.O. Services —39— COUNCIL — MAY 22, 2007 APPENDIX 1 it $.:!FJa, Sfi9:y'il milh'P:.w�'^" April3,2007 Sue Seibert Director of Planning and Development Services Town of Aurora 1 Municipal Way Box 1000 Aurora, Ontario, L4G 6J1 Dear Ms. Seibert, He; Official Plan Amerrdraeut No. 66 He No. D09-03-06 York Region staff has reviewed the above noted Official Plan Amendment and have been corresponding with Town staff over the last few months in order to gain a more thorough understanding of some of the policies of the plan. Prior to the Region establishing a final position with respect to the adopted OPA, we are hopeful that we can obtain a formal response from Town Staff and/or Council to the following proposed modifications and comments: Economic Development Policies, Section 3.1.1 D — the target level of employment proportionate to the Town's population should be revised such that the words "of at least 1 job for every 2.5 residents" are deleted and replaced with 'tin accordance with targets for the Town of Aurora, as established in the York Region Official Plan" so that the clause reads as follows: "D. Target a goal for more balanced residential to non-residential assessment in Aurora with an activity rate in accordance with targets for the Town of Aurora, as established in the York Region Official Plan." Commercial Policies The commercial lands just east of Industrial Parkway North on Wellington Street East as shown on Schedule "A", Map I and Schedule "B", Map I do not appear to match actual commercial designation limits. Please review and confirm. —40— COUNCIL - MAY 22, 2007 -2- 2. Schedule "B" — Commercial Centres (Maps 1 & 2) does not appear to capture the commercial uses on the north sides of Pedersen Dr., Hollandview Trail and Hollidge Blvd, west ofBayview. 3. The last sentence in Section 3.2.1 B (v) states that existing centres of less than 1,800 square metres of floor area arc permitted, Please confirm that this phrase is intended for the existing centres of 1,800 square metres or rg eater. 4. Section 3.2.1 C states that "Convenience Commercial Centres shall be incorporated in secondary plans ... ". Please clarify the intent of this phrase. 5. Section 3 2.2 E (t) (4"' line down) — consider inserting the word "negative" in front of the words significant impacts, RmplQvmant Policies Item (22) — Section 3.3 introduction — we request that the words "as identified in the York Region Official Plan and in conformity to the Region -wide employment land analysis" be inserted after the words "sufficient supply of employment land". Section 3.3 refers to an Appendix 6.1, however, there is only an Appendix 1 attached to the OPA. Please confirm that this is the correct appendix and make the necessary revisions. 2. The permitted uses under section 3.3.3.A include "wareho'using" and "enclosed storage of goods and materials". Please clarify the difference between these uses. 3. Section 3.3 B — the target level of employment proportionate to the Town's population shall be revised to reflect the targets as established in the York Region Official Plan. 4. We recommend the removal of 3.3.3 B (max. PST) in order to maximize employment opportunities. 5. While we recognize that the Employment Land Retention policies originated in 2003 and were approved through OPA 55, OPA 66 must conform to the new 2005 PPS and the new Growth Plan. Therefore, it is important that the wording of Section 3.3.4 — Employment Land Retention be modified to reflect the more restrictive wording from Section 216 of the Growth Plan. To maximize employment land protection, we suggest that Policy 33A be deleted in its entirety and replaced with the following: —41— COUNCIL - MAY 22, 2007 -3- A. It is the policy of the'rown to protect and preserve the employment areas as identified on Schedule "O". As such, the Town will only support the conversion of lands within the employment areas to non -employment uses through a municipal comprehensive review where the following conditions have been satisfied: a) there is a need for the conversion; b) the Town will meet the employment forecasts established in the Regional Official Plan for the Town of Aurora; c) the conversion will not adversely affect the overall viability of the employment area, and achievement of the intensification target, density targets, and other policies of the Provincial Places to Grow Act; d) there is existing or planned infrastructure to accommodate the proposed conversion; c) the lands are not required over the long term for the employment purposes for which they are designated; and f) cross -jurisdictional issues have been considered. For the purposes of this policy, major retail uses are considered non - employment uses. E. A municipal comprehensive revicm is defined as "an official plan review, or an official plan amendment, initiated by the Town of Aurora that comprehensively considers the policies of the Town, York Region, and the Province of Ontario." 6. Arterial roads should be identified for their potential for higher intensity employment uses. We hope the above modifications and comments are helpful and we look forward to your response, Should you have any questions or comments, please contact Michael Mallette, Senior Planner, at 905-830-4444, extension 1506. CSSincerely, t r fat Heather IC onc Director, Cormuunity Plaimmg MM/ „ .. ,.' , ... .. . ......... -42- COUNCIL - MAY 22, 2007 FIGURE 1 COMMERCIAL POLICY CHANGE AREA 0� 250 5700 Auwo A ,:: auu (vx4 (r.q., j ® Commercial Policy Change Areas Metres SCHEDULE A MAP 1 Commercial Policy Change Map -43- COUNCIL - MAY 22, 2007 FIGURE 2 �• SCHEDULE"B" BEFORE 1 mAPI wo AREA OF w I . CHANGE y 1 "I r' 4 � w�'• — ii��' I �rC+? --- � �I �r ♦ ♦ 0 2sG Sao ,. ,..-,., i, -"'' Wellington Street East Mews AFTER SCHEDULE IIB" MAP1 1 I •; AREA OF ,. CHANGE I I I I • u l •mil_ i ---'_; ,I,:'t- : 1 so I Y_ .mil'. / a •%. .� 0 Z50 BOO Wellln ton Street Easl NOW 11 Mews TOWN OF AURORA - BEFORE AND AFTER COMPARISON MAP SCHEDULE "B" - COMMERCIAL CENTRES MAP 1 Yy/� LEpEND COMMERCIAL OEBIGNATION9 • LOpd9Se CIIGB9 AV IZC3RA. -•—•Muninppl Eountldry Cp.Nry Oemmmdel Cvddp�nbkllvcvre .Tl. Aurora OI OPA82-Thu Aocondcy Ind. Esldlps SOwndery Plan OvgCNveCeR�tarrnamwm Hannnp v� Odk Rio.. Merdlnv �COntlrulYM COmmertlpl CeMv CvyeIMVM AY 1a1r rvIO]4OWvJt avr AEMN.IrteWl4VeiLWprMr1. OmrJreamprm I r GeIl3v.lvrudWd0u:�Pidinh Afo�v • OwNenknan Bomrrerolal CanYd - Community 6CUOd9IY eIAnp oAAa]vI.lrU auevarmm mempmdrpr, nm�m„wn• 'Mofol51rao13t- BaMae Cammvlddl Nee 2. Hoot lC01e.fiy'I. St Nedd CdBy' PE dSh3aPlmpmMPMpiErolu0knVnynA �flvtivntl Gammettlal l5pebl) d.,* South on1owy 0Npp'4 pIalvpntWmb.ltlnenslwRpWnvAprvArot.O MLI510 �'—��•• d ro w vvab6'emmp Gva. opropmose1... -44- IWl C0UNC 22, 2007 AURORA yow'rz 4V good, compav MEMORANDUM Planning and Development Services Department Date: April 24, 2007 To: Mayor and Members of Council From: Sue Seibert Re: OPA 66 - Commercial and Industrial Updates As Council is aware, the Region of York has suggested that several modifications be made to OPA No. 66 as outlined within staff report PL07-029. General Committee has requested that staff provide further clarification meeting of the proposed modification pertaining to employment uses along arterial roads. Staff previously discussed the proposed modification with the Region and suggested, within planning report PL07-029 that: Region Comment: "Arterial roads should be identified for their potential for higher intensity employment uses". Response: Staff support adding a paragraph Section 3.3.1 Employment Areas to encourage this. This would simply read "Higher intensity employment uses are encouraged to locate along Arterial Roads". Another option, suggested at General Committee, would be to revise the employment policies to identify the location of arterial roads and add policies, to require or encourage higher intensity employment uses to locate along these identified arterial roads. This Option would require the addition of a definition for "higher intensity employment uses" and may also restrict such uses from locating within the interior or other edges of employment areas. The main rational for the changes to the employment and commercial policies was to increase the flexibility of the policies to encourage economic development. Staff are concerned that this option may remove some of the desired flexibility and require site specific Official Plan Amendments to consider special circumstances. In addition, the Town is currently working with the Region to implement new growth management policies of the provincial "Growth Plan" and will be completing detailed intensification strategies for the entire Town. The "Growth Plan" conformity exercise would be a more comprehensive method for consideration of the above outline option. Staff, recommend that the modifications to OPA 66 not be changed and that the issue of higher intensity employment uses be dealt with as part of the "Growth Plan" conformity exercise. Sue Seibert, Director of Planning and Development Services Ext. 4341 Copy: John Rogers, C.A.O. —45— CQ�-MAY 22, 2007 AuioRA you/re tw good cowpy MEMORANDUM Date: May 16107 To: Mayor and Members of Council From: L. John Gutteridge Re: Special GC - Audit Committee Meeting AGENDA ITEM # + Director of Finance Financial Services We would like to schedule a Special GC - Audit Committee Meeting for: Monday June 18107 7:00 pm A copy of the Terms of Reference for the audit committee is attached. Items we currently have for the Agenda are: 1) Review - Terms of Reference for Audit Committee 2) Year end Audit Report 3) Reports from Internal Audit (a) Account Payable and procurement report (b) Leisure Complex — Audit Report 4) 2007 Budget debrief and review 5) 2008 Budget Process 6) Audit Plan L.edohn Gutteridge, Director of Financial Services/Treasurer Ext. 4111 LJG:sm, Encl. Terms of Reference -46- COUNCIL — MAY 22, 2007 Terms of Reference Town of Aurora Audit Committee SCHEDULE "A" Purpose: -To provide oversight responsibilities for the Town of Aurora's: * financial reporting processes; * overall guidance and direction to the CAO and Management related to the Town's system(s) of internal control; * internal and external audit processes; and, * processes for monitoring compliance with laws and regulations (applicable law), the Code of Conduct and the Conflict of Interest Policy Statement; Authority: - The Audit Committee is empowered to: * recommend the appointment, dismissal and compensation of the Town's external auditors; * oversee the work of the internal and external auditors of the Town; * resolve any disagreements between management and the auditor(s) regarding financial reporting; * retain independent counsel, accountants or others to advise the Committee or assist in the conduct of an investigation; * seek any information the Committee requires from Management, employees and/or agents of the Municipality; * meet with the Town's management team, external auditors, or outside legal counsel, as required, independently or together; * review and recommend for approval audit fee billings in excess of the approved budget for the completed audit of the period year; and * review the audit plan and audit fee schedule for the ensuing year end. —47— COUNCIL — MAY 22, 2007 Composition: * The Audit Committee is comprised of all Members of Council ( General Committee) and reports directly to the Council of the Town of Aurora. Meetings: * the Audit Committee will shall meet at minimum two times per year with authority to convene additional meetings, as circumstances require; * meetings of the Audit Committee will be open to the public subject to exceptions pursuant to Sec.239 (2) of the Municipal Act,2001; * the Committee will invite members of management, auditors and/or others to attend meetings and provide pertinent information, as necessary; * meeting agendas will be prepared and provided in advance to members, along with appropriate briefing materials; and * minutes will be prepared. Financial Statements * review significant accounting and reporting issues, including complex or unusual transactions and highly judgemental areas, recent professional and regulatory pronouncements, and understand their impact on financial statements; * review with management and the external auditors the results of the audit, including any difficulties encountered; * review and receive the annual financial statements with management, and consider whether they are complete, consistent with information known to Committee members, and reflect appropriate accounting principles; * recommend to Town Council the approval of the annual financial statements; and * review with management and external auditors all matters required to be communicated to the Committee under Generally Accepted Auditing Standards. EM COUNCIL — MAY 22, 2007 Internal Control * consider the effectiveness of the Town's internal control system(s), including information technology security and control; * understand the scope of internal and external auditor's review of internal control and obtain reports on significant findings and recommendations, together with Management's responses and the timing of the disposition of significant findings; and * review the external auditor's Management Letter (if any) together with Management's responses. External Audit * review the external auditor's proposed audit scope and approach; * subject to Sec,296 of the Municipal Act,2001 to review the performance of the external auditors, and recommend to Town Council the appointment or discharge of the auditors; * review and confirm the independence of the external auditors by obtaining statements from the auditors on relationships between the auditors and the Town of Aurora, including non -audit services, and discussing the relationship with the auditors; and * review the audit plan and audit fees for the ensuing year end. Internal Audit * review the Town's control processes and systems to ensure compliance with Town's policies, laws and regulations which impact operations and reports; * 5review policies used to safeguard corporate assets and verify the existence of these assets; and * review the efficiency and effectiveness of the utilization of the Town's resources on programs and projects. —49— COUNCIL — MAY 22, 2007 Compliance * review the effectiveness of the system(s) for monitoring compliance with laws and regulations and the results of Management's investigation and follow-up ( including disciplinary action) of any instances of non-compliance; * review the findings of any examinations by regulatory agencies, and any auditor observations; *review the process for the communication of the Code of Conduct and Conflict of Interest Policy Statement to Town personnel, and for monitoring compliance therewith; and *obtain regular updates from Management and the municipality's legal counsel regarding compliance matters. Reporting Responsibilities * report to the Town Council about Audit Committee activities, issues and related recommendations; *provide an open avenue of communication between the external auditors and Town Council; and * review any other reports the Municipality issues that relate to Audit Committee responsibilities. Other Responsibilities * perform other activities related to these Terms of Reference as requested by Town Council; * institute and oversee special investigations as required; and * review and asses the adequacy of the Audit Committee Terms of Reference annually, requesting Council approval for proposed changes and ensure appropriate disclosure as may be required by law or regulation. —50— CMAY 22, 2007 AU1Z012A you ve uU pod coxpeury AGENDA ITEM # S MEMORANDUM Director of Finance Financial Services Date: May 16, 2007 To: Mayor and Members of Council From: L. John Gutteridge Re: Assorted Documents For your information, we have copies of the following documents in our office should any of you be interested in perusing. 2006 OMERS Annual Report 2006 York Region School Board Financial Statement 2006 Conservation Annual Report 2006 OMEX Annual Report ~A-1 L:John Gutteridge, Director of Financial Services/Treasurer Ext. 4111 LJG:sm -50- Messa e COUII L - MAY 22, 2007 Page 1 of 1 AGENDA ITEM # (O Panizza, Bob From: Morris, Phyllis Sent: Thursday, May 17, 2007 4:37 PM To: Panizza, Bob Subject: FW: Aurora Tigers Celebration For inclusion on the council agenda - thank you Phyllis -----Original Message ----- From: jerom dupont[mailto:jerome_dupont@sympatico.ca] Sent: May 17, 2007 11:56 AM To: Morris, Phyllis Cc: 'Benny Soscia'; bennys@borgfence.ca Subject: Aurora Tigers Celebration Phyllis: On behalf of Benny & I, just a word to say thanks to you, Town Council & your staff for putting on such a lavish home coming for the team. We were honoured & very excited to be part of it. Jerome 5/18/2007 —51— COUNCIL — MAY 22, 2007 AGENDA ITEM # n MAY 15 2007 N%\1&*an T& CitzjAbove Toronto FOR INQUIRIES: PLEASE QUOTE ITEM & REPORT NO. May 11, 2007 Mr. Bob Panizza, Director of Corporate Services & Municipal Clerk The Town of Aurora P.O. Box 1000, 100 John West Way Aurora, ON L4G 6J1 Dear Mr. Panizza: RE: NEW BUSINESS — NEW HOSPITAL SERVICES IN VAUGHAN Vaughan, Ontario Canada L6A 1T1 Tel (905) 832-8504 Fax (905) 832-8535 I am writing to advise you that Vaughan Council, at its meeting held on May 7, 2007, adopted the following resolution: WHEREAS the Ontario government has announced its decision to support planning for new hospital services in the City of Vaughan; AND WHEREAS the Central Local Health Integration Network (LHIN) will be working in conjunction with the Vaughan Health Centre Foundation to conduct planning for health care services in Vaughan; AND WHEREAS the City of Vaughan is a founding member of the Vaughan Health Care Foundation and continues to support its vision and activities and other community initiatives; AND WHEREAS Vaughan Council has proposed a major health care facility in the City of Vaughan, and endorses the Vaughan Health Campus of Care needs assessment report; AND WHEREAS the City of Vaughan is the largest city in Canada without its own hospital; AND WHEREAS accessibility to local health care services is essential to a growing and healthy community,, BE IT RESOLVED THAT the Council of The Corporation of the Cityof Vaughan is strongly supportive of the provincial government initiatives to work with the Vaughan Health Care Foundation and the community to plan expanded health care services in the City of Vaughan; AND THAT a copy of this resolution be forwarded to the Honourable George Smitherman, Provincial Minister of Health and Long -Term Care; the Honourable Greg Sorbara, Provincial Minister of Finance; Mario G. Racco, MPP, Thornhill, and to the Chair and Council of The Regional Municipality of York, ...12 —52— COUNCIL - MAY 22, 2007 Mr. Bob Panizza, Director of Corporate Services & Municipal Clerk The Town of Aurora Page 2 May l 1, 2007 AND THAT a copy of this resolution be forwarded to each of the area municipalities in the Regions of York and Peel. Attached for your information is Item 38, Report No. 22, of the Committee of the Whole regarding this matter. Sincerely, /yw J. D. Leach v City Clerk Attachment: Extract J DL/pa -53- COUNCIL - MAY 22, 2007 CITY OF VAUGHAN Item 38, Report No. 22, of the Committee of the Whole, which was adopted without amendment by the Council of the City of Vaughan on May 7, 2007. 38 NEW BUSINESS — NEW HOSPITAL SERVICES IN VAUGHAN The Committee of the Whole recommends that the following resolution submitted by Mayor Jackson, be approved; WHEREAS the Ontario government has announced its decision to support planning for new hospital services in the City of Vaughan; AND WHEREAS the Central Local Health Integration Network (LHIN) will be working in conjunction with the Vaughan Health Centre Foundation to conduct planning for health care services in Vaughan; AND WHEREAS the City of Vaughan is a founding member of the Vaughan Health Care Foundation and continues to support its vision and activities and other community initiatives; AND WHEREAS Vaughan Council has proposed a major health care facility in the City of Vaughan, and endorses the Vaughan Health Campus of Care needs assessment report; AND WHEREAS the City of Vaughan is the largest city in Canada without its own hospital; AND WHEREAS accessibility to local health care services is essential to a growing and healthy community; BE IT RESOLVED THAT the Council of The Corporation of the City of Vaughan is strongly supportive of the provincial government initiatives to work with the Vaughan Health Care Foundation and the community to plan expanded health care services in the City of Vaughan; AND THAT a copy of this resolution be forwarded to the Honourable George Smitherman, Provincial Minister of Health and Long -Term Care; the Honourable Greg Sorbara, Provincial Minister of Finance; Mario G. Racco, MPP, Thornhill; and to the Chair and Council of The Regional Municipality of York; AND THAT a copy of this resolution be forwarded to each of the area municipalities in the Regions of York and Peel. The foregoing matter was brought to the attention of the Committee by Mayor Jackson. —54— COUNCIL - MAY 22, 2007 -55- IWLI COUNC I Jl22, 2007 AURORA yow'r& lro good, cocrrpaay MEMORANDUM Date: May 17, 2007 To: Mayor and Members of Council AGENDA ITEM # q Chief Administrative Officer From: John S. Rogers Re: Invitation to York Region District School Board In order to act on the attached Resolution I contacted the Director of Education Mr. Bill Hogarth on May 14 to discuss the Resolution and in particular, the request that the Board conduct a public awareness meeting at the Aurora Town Hall on May 30. Mr. Hogarth asked that I contact the Chair of the Board Mr. Bill Crothers to discuss the request. Mr. Crothers and I spoke on May 16 and Mr. Crothers advised that the Board is not prepared to attend a public session at the Town Council Hall on May 30. The reasons Mr. Crothers provided are as follows: 1. He did not feel the Town should give the impression that the Town has a decision making role to play in this matter and by holding the session it would imply the Town has some decision making ability in a school matter. He was also concerned that this would imply that the process was starting again. 2. There have already been a number of public meetings with presentations and the Board is publishing their report this week for public comment. 3. The Standing Committee of the Board is having a public meeting on June 4 and any member of the public is welcome to attend and make a delegation (some delegation requests have already been made) 4. The Board's Staff are very qualified with respect to future planning and he is comfortable that all appropriate work has been conducted by their Staff. In light of this response, should Staff establish a meeting on May 30 or any other appropriate date? John S. Rogers Chief Administrative Officer Ext. 4744 Aft. -56- COUNCIL — MAY 22, 2007 EXTRACT FROM COUNCIL MEETING NO. 07-12 HELD ON TUESDAY, MAY 8, 2007 1. General Committee Meeting Minutes No. 07-23 -Tuesday, May 1, 2007 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 07-23, TUESDAY, MAY 1, 2007 (14) Correspondence from Residents Re: Dr. G.W. Williams Secondary School (fabled by Mayor Morris) Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the Town of Aurora advise the York Region District School Board of it's preference to retain Dr. G.W. Williams Secondary School at its current site; and THAT the correspondence from residents regarding Dr. G.W. Williams Secondary School be received for information and forwarded to the York Region District School Board; and THAT the York Region District School Board be requested to conduct a public awareness meeting at the Aurora Town Hall to present a status update on the Feasibility Study; and THAT, should the York Region District School Board accept the request to hold this public meeting, the meeting be advertised in the Notice Board in order to provide notification to all residents in the Town of Aurora; and THAT, in the event that Dunning Avenue is selected as the preferred location, the Town of Aurora looks forward to providing input on how the new school on Dunning Avenue can best service the needs of the community. CARRIED —57— COUNCIL - MAY 22, 2007 Page 1 of 1 Panizza, Bob From: Evelyn Buck [evelynb@aci.on.ca] Sent: Thursday, May 17, 2007 1:24 PM To: Panizza, Bob Cc: AIICouncillors 1AGENDAnEM # 1 v Subject: My memorandum on school board refusal to attend meeting hosted by the town. Mr. Panizza I note the Mayor's message that she will take care of "this" (my memorandum) when she returns to the office. For three and a half years , a variety of a -mails from citizens such as Richard Johnstone and others have been included on council agendas at the request of Mayor, then Councillor ,Morris.During this term, the direction from the Mayor has been that comments from citizens speaking in a public forum , such as Klaus Wehrenberg, become a matter of the public record. Comments of elected representatives however do not become part of the public record. It seems logical to me the opinion of an elected representatives has at least the same significance as a resident's . Hence the reason for my memorandum. I will take strong exception to any effort to subvert my authority to have my comments become part of the public record. Evelyn Buck Councillor www.evelynbuck.com http://evelynbuck.blogspot.com/ 5/18/2007 -5 7 J3 COUNCIL - MAY 22, 2007 Panizza, Bob AaENI®A iTt� # f' From: Morris, Phyllis Sent: Friday, May 18, 2007 4:29 PM To: Panizza, Bob Subject: E-mail correspondence for inclusion on the agenda Councillors The following is provided in response and for clarity -----original message ----- From: Rogers, John To: AllCouncillors CC: Management Sent: Wed May 16 14:05:24 2007 - Subject: School Board's Response to Meeting Public Session Bill Crothers and I have been able to speak today and I have been advised that the Board is not prepared to attend a public session at the Town Council Chambers on May 30, The reasons Mr. Crothers provided are as follows: 1. He did not feel the Town should give the impression that the Town has a decision making role to play in this matter and by holding the session it would imply the Town has some decision making ability in a school matter. He was also concerned that this would imply that the process was starting again. 2. There have already been a number of public meetings with presentations and the Board is publishing their report this week for public comment. 3. The Standing Committee of the Board is having apublic meeting on June 4 and any member of the public is welcome to attend and make a delegation (some delegation requests have already been made) 4. The Board's Staff are very qualified with respect to future planning and he is comfortable that all appropriate work has been conducted by their Staff. In light of this response, should we still proceed with establishing a meeting on May 30? John S. Rogers, Chief Administrative Officer ----- Original Message ----- From: <PMorris@e-aurora.ca> To: <JRogers@e-aurora.ca>; <bpanizza@e-aurora.ca> Cc: <Management@e-aurora.ca>; <Allcouncillors@e-aurora.ca> Sent: Wednesday, May 16, 2007 6:39 PM Subject: Re: School Board's Response to Meeting Public Session John The board response needs to come from them - and in writing - and needs to be placed on a 1 -58- COUNCIL - MAY 22, 2007 public agenda. For clarity we were not asking them "to attend a meeting" Council asked them to "host" a meeting at Town Hall. In response to your email question posed to Council questioning we still proceed with establishing a meeting on May 30? - as this was a Council directed motion we are not in a position to make decisions by email. If you have not asked them to respond in writing, Bob. - as clerk, please would you ask the board for a written response to our motion - if not we will publish the CAO's email in its place As the community ratepayers co-alition have offered to host their Own meeting - perhaps they will all go ahead with a community wide meeting on the 30th Mayor Phyllis Morris -----Original Message ----- From: Evelyn Buck <evelynb@aci.on.ca> To: AllCouncillors CC: Rogers, John Sent: Thu May 17 11:05:25 2007 Subject: Fw: School Board's Response to Meeting Public Session ----- Original Message ----- From: "Evelyn Buck" <evelynb@aci.on.ca> To: <PMorris@e-aurora.ca> CC: <Allcouncilors@e-aurora.ca> Sent: Thursday, May 17, 2007 10:49 AM Subject: Re: School Board's Response to Meeting Public session > MEMORANDUM > The message from The Mayor to Mr. Rogers appears contradictory. > Apparently it was acceptable for the invitation to be presented to the > Board of Education by telephone for the purpose of expediency. Mayor > Morris asked specifically on Tuesday evening in a public meeting ,if Mr. > Rogers had "heard" from the Board. Yet The Mayor now takes the > position the Board must respond in writing . > I would point out The Board of Education. is under no legal obligation > to conform to an invitation from the Town. > Since I voted against a public meeting to be held under of the > Town's auspices to deal with a matter which is the responsibility of > The Board of Education,I believethe Board has made the right decision and for the right copy of Mr.Rogers' e-mail stating the Board's reasons for refusal to participate in a Town Meeting is perfectly satisfactory to be placed on the record. I will be pleased to see it. > Furthermore, I believe any meeting hosted by Susan Walmer of the > Coalition of Ratepayers should be a decision of that organisation > .For the Town to be involved in such an event there must be a > motion duly moved and seconded , a debate and a vote of council. > Furthermore , there must be an application for use of Town Facilities > At a time when everything we do should be to help our new community > meldwith the old, I believe this issue has all the potential of > creating feelings of" them and us"and a division that may never > heal.We should be looking for ways to help resolve rather than > exacerbate the problem. reasons . A 2 -59- COUNCIL - MAY 22, 2007 -----original Message ----- From: Morris, Phyllis Sent: May 17, 2007 11:27 AM To: Panizza, Bob CC: AllCouncillors; Rogers, John Subject: Re: School Board's Response to Meeting Public Session Bob I'll take care of this - when I return to the office Mayor Morris -----Original Message ----- From: Evelyn Buck [mailto:evelynbOaci.on.ca] Sent: May 17, 2007 1:24 PM To: Panizza, Bob Cc: AllCouncillors Subject: My memorandum on school board refusal to attend meeting hosted by the town. Mr. Panizza I note the Mayor's message that she will take care of "this" (my memorandum) when she returns to the office. For three and a half years , a variety of e-mails from citizens such as Richard Johnstone and others have been included on council agendas at the request of Mayor, then Councillor ,Morris.During this term, the direction from the Mayor has been that comments from citizens speaking in a public forum , such as Klaus Wehrenberg, become a matter of the public record. Comments of elected representatives however do not become part of the public record. It seems logical to me the opinion of an elected representatives has at least the same significance as a resident's . Hence the reason for my memorandum. I will take strong exception to any effort to subvert my authority to have my comments become part of the public record. Evelyn Buck Councillor 3 -60- COUNCIL — MAY 22, 2007 4 `:p gion DISTRICT SCHOOL DOAIID May 18, 2007 EDUCATION CENTRE - AURORA I AG 1 - 1ENDA ITEM # Z. Mr. S. Panizza Director of Corporate Services Town of Aurora 1 Municipal Drive Box 1000 Aurora, Ontario L4G 6J1 60 WdrrngWn Srrcet Were Box 40,Aumro, Onearlo L4G 3H2 Fax: 905.727.1931 Tel:-90S.727.3141 90S.89S.7216 .903.722,3201 416,969,8131 Webslia: w .yrdsb,edu.on.ta Dear Mr. Panizza: Thank you for your letter of May 17`h requesting that the Board provide Aurora Council with information regarding the provision of a third high school within the Town of Aurora. Please inform members of Council that all Information regarding this matter can be found on the Board's public website under school replacements. Please contact Lori Barnes, Manager, Trustee Services, if you require further information at 905-727-0022, extension 2263. Sincerely, 91;4 I<Z V Bill Hogarth Director of Education —61- 7n7C1 P R1 yorvre, irz good, coorpaeu v May 17, 2007 Mr. Bill Hogarth Director of Education York Region District School Board 60 Wellington St. W. Aurora, Ontario L4G 3H2 Dear Mr. Hogarth: 1 Municipal Drive Box 1000,Aurora, ON L4G 6J1 www.e-aurora.ca Re: Dr. G. W. Williams Secondary School This is to advise you that the General Committee of Council, at its meeting held on May 15, 2007, adopted the following resolution: That staff be requested to contact the York Region District School Board to request that they provide information regarding the possibility of constructing a third high school and the rationale for their decision; and That the York Region District School Board be requested to provide this information for the next Council meeting scheduled for Tuesday May 22, 2007. Accordingly it would be greatly appreciated if your office could provide this information as soon as possible so that it can be distributed to Council members prior to the meeting. Sincerely, Bob Panizza Director of Corporate Services -62- COUNC - MAY 22, 2007 e,�ovvn ofq�r THE CORPORATION OF THE TOWN OF A URORA o^ 1 yy° By-law Number4911-07,F f�`r ww 0• BEING A BY-LAW to set and levy the Rates of Taxation for the year 2007. WHEREAS it is necessary for the Council of the Corporation of the Town of Aurora (the "Town") to levy pursuant to the Municipal Act, 2001 S.O. 2001 c. 25 as amended (the "Act"), certain tax rates on the whole of the rateable property according to the last revised assessment roll for the Town for the purpose of raising the Town's estimated expenditures adopted for the year 2007, and these tax rates are included in the tax rates shown on Schedule "A" to this by-law; AND WHEREAS the property classes have been prescribed by the Minister of Finance under the Assessment Act, R.S.O. 1990 ch.A.31 as amended and Regulations thereto; AND WHEREAS The Regional Municipality of York has approved the tax rates and tax ratios to raise their estimated expenditures adopted for the year 2007, an these tax rates are included in the tax rates shown on Schedule "A" to this by-law; AND WHEREAS pursuant to Ontario Regulation 400/98 as amended by Ontario Regulation 98106, the Minister of Finance has established the Education Tax Rates for all property classes for the year 2007, and these tax rates are included in the tax rates shown on Schedule "A" to this by-law; AND WHEREAS an Interim Tax Levy was made on the Residential, Multi -Residential, Commercial, Industrial, Pipeline, Farmlands and Managed Forest classes of property, before the adoption of the estimates for 2007 year; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. THAT for the year 2007, The Corporation of the Town of Aurora shall levy upon the Residential Assessment, Multi -Residential Assessment, Commercial Assessment, Industrial Assessment, Pipeline Assessment, Farmland Assessment and Managed Forest Assessment the rates of taxation per current value assessment, as adjusted by the provisions of Bill 140, as set out in the Schedule "A" attached to this By-law; 2. THAT the estimates for the current year are as set forth in Schedule "A" attached to this by-law', 3. THAT the levy provided for in Schedule "A" attached to this By-law shall be reduced by the amount of the interim levy for 2007 on the Residential, Multi - Residential, Commercial, Industrial, Pipeline, Farmlands and Managed Forest classes of property; 4. THAT for the payments —in -lieu of taxes due to The Corporation of The Town of Aurora, the actual amount due to The Corporation of the Town of Aurora shall be based on the assessment roll and the tax rates as prescribed in Schedule "A" for the year 2007. 5. THAT for the railway rights of way taxes due to The Corporation of the Town of Aurora in accordance with the Regulations as established by the Minister of Finance, the actual amount due to The Corporation of the Town of Aurora shall be based on the assessment roll and the tax rates as prescribed in Schedule "A" for the year 2007. 6. THAT for the utility transmission line taxes due to The Corporation of the Town of Aurora in accordance with the Regulations as established by the Minister of Finance, the actual amount due to The Corporation of the Town of Aurora shall be based on the assessment roll and the tax rates as prescribed in Schedule "A" for the year 2007. M COUNC I..L - MA 22, 2007 By-law No 4911-07.F Page 2 7. THAT all taxes levied under the authority of this By-law, shall be due and payable in two instalments one during the final week ofJulX (July25'"), 2007 and one during the final week of September (September 24' ), 2007. These due dates are subject to amendment by the Treasurer, if required, to meet the statutory notice period required in the Act. 8. THAT all taxes payable under the Pre -authorized Tax Payment Plans, shall be due and payable on the last business day of each calendar month, starting in January and continuing as required until December, 2007. 9. THAT the Treasurer shall add to the Collector's Roll all orany Municipal charges In arrears for Water and Sewer Billings, Cutting Weeds, Property Standard Infractions, or any other charges which should be levied pursuant to any Statue or By-law against the respective properties chargeable therewith and that the same shall be collected by the Treasurer in the same manner and at the same time as all other rates or levies. 10. THAT interest at the rate of one and one quarter percent (1.25%), (15.0% per annum), shall be levied on the non-payment of any instalment of the taxes or any portion thereof on the first day of each calendar month following default, but not after the 31 sr day of December, 2007. 11. THAT if anytaxes levied pursuant to this by-law remain unpaid as at December 31, 2007, interest at the rate of one and one quarter percent (1.25%) (15.0% per annum) of the unpaid taxes shall be levied from January 1", 2008 for each month or fraction thereof until such taxes are paid. 12. THAT if in default of any instalment by the day named for payment thereof, the subsequent instalments shall forthwith become due and payable. 13. THAT the Treasurer is hereby authorized to mail or cause to be mailed the notices specifying the amount of taxes payable by a person liable for property taxes, addressed to them at their place of residence or place of business. 14. THAT the Treasurer shall apply all payments received, including partial payments to accounts on a consistent basis. 15. THAT Schedule "A" attached hereto shall be and form a part of the By-law. 16. THAT the provisions of this By-law shall come into force and take effect upon third reading thereof. 17. THAT where there is a conflict between a provision(s) of this by-law and any other by-law of the Town of Aurora, the provisions) of this by-law shall prevail to the extent of the conflict. 18. THAT in the event any part or provision, including any part or provisions of a Schedule(s), is declared by a court of competent jurisdiction to be void, illegal or invalid, the offending part or provision shall be considered as separate, severable and struck out from the remaining parts or provisions of this by-law which parts or provisions shall remain valid, binding and of full force and effect. READ A FIRST AND SECOND TIME THIS 22TH DAY OF MAY, 2007. READ A THIRD TIME AND FINALLY PASSED THIS 22TH DAY OF MAY, 2007. PHYLLIS M. MORRIS, MAYOR B. PANIZZA, MUNICIPAL CLERK COUNCIL - MAY 22, 2007 •- •- �e'r my m 0 n OR O O O O O O O O O O O O O O O d o ood oa oo00o D o d d nmm nm rm NNrn N o o m o� ry OI N m o o v v r o o m � q g WQ no O O EOS QO V O too (0000 r $ m N 0 0 000 00 00 0000 0 0 0 0 0 0 0 0 06 0 0 0 66 o 0 0 0 0 0 ly ly N N [Om_ H RN OOHNN m j1rN o cMO 1m(l V 1 Imo s pp� P m V yp yp saa�Gpp1 N 0 O O 8 O O 0 0.08 O O 0 O 0 0 0 0 0 o 0 o 0 0 0 0 0 0 0 0 0 o w w � � N I VY P N V py�� O O m M I10y� n q � p O O 0 O 0 O O O O O 0 O O 0 0 N 0 0 0o0 a0 0000 0 0 0 0 0 0 000 0o dd oddo0 0 $ 6 tiH oo row .ti It lz k �5 mH J LL N N 5 1 as g$ °�, yC ILi aJJc ,? LL LW �y 3 a M u ro ;9 aq sq M F ~ t ti F 99Y (�®9 1-F n y ,T9 n^n{ 99 f]tY FFFFF cc �bbR N Th/b N .T. 9 88 a u � cue mf0 � e � F � T.- FF Q �yyaj N Q N e C O o00 O M O OOo O • : � l x�i {+ p Kis ,: mp~ Z o ° o P m R 000 0 0 0 ly Q � N 3ggO 1� 00 F 0 O 0 0 0 0 o d y Y is ° V' K LL O 6 000 d y C q f U LL .Y 7L F ° C 8q ° R0 0 0 Z C �0 ~a Eqt F —p R art LL W n J JJJ n 4 i� °, LL 666 A y ° E E E T P C I:IM COUNCLL - MA 22, 2007 'Cow not,10 THE CORPORATION OF THE TOWN OFAURORA Cle f c Y By-law Number 4914-07.H BEING A BY-LAW to appoint a Building Inspector. (Essam Ishak) WHEREAS authority is granted pursuant to sentence 2 of section 3 of the Building Code Act, S.O. 1992, Chapter 23 as amended; AND WHEREAS the Council of the Corporation of the Town of Aurora deems it necessary and expedient to appoint a Building Inspector for the purposes of the enforcement of the Building Code Act and the Ontario Building Code and regulations thereunder; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: THAT Essam Ishak is hereby appointed as a Building Inspector for the Corporation of the Town of Aurora; 2. THAT Essam Ishak shall be responsible for the enforcement of the Building Code Act, S.O. 1992, Chapter 23, as amended, and the Ontario Building Code and Regulations thereunder; and 3. THAT the provisions of this By-law shall come into force and take effect upon third reading thereof. READ A FIRST AND SECOND TIME THIS 22NO DAY OF MAY, 2007, READ A THIRD TIME AND FINALLY PASSED THIS 22ND DAY OF MAY, 2007. PHYLLIS M. MORRIS, MAYOR S. PANIZZA, TOWN CLERK *W11 COUNC 11 - MA' 22, 2007 e�OWn of q� THE CORPORATION OF THE TOWN OF AURORA p By-law Number4915-07.0 5 -- BEING A BY-LAW to Confirm Actions by Council Resulting From Meeting 07-13 on May 22, 2007, NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY ENACTS AS FOLLOWS: THAT the actions of the Council at Its meeting held on May 22, 2007 in respect to each motion, resolution and other action passed and taken by the Council at the said meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted ratified and confirmed. 2. " THAT the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. READ A FIRST AND SECOND TIME THIS 22NO DAY OF MAY, 2007. READ A THIRD TIME AND FINALLY PASSED THIS 22NO DAY OFMAY, 2007. PHYLLIS M. MORRIS, MAYOR B. PANIZZA, TOWN CLERK AR ADDITIONAL ITEMS TABLED FOR COUNCIL MEETING Tuesday, May 22, 2007 ➢ Delegation request from Ms. Susan Walmer Re: Dr. G. W. Williams ➢ (13) -York Region District School Board Dr. G.W. Williams Secondary School - Feasibility Study Delegation (a) Panizza, Bob From: Susan Walmer, Sent: Tuesday, May 22, 2007 1:54 PM To: Panizza, Bob Subject: Delegation to Council regarding the Dr G W Williams issue Bob, I request delegation status to the Town Council in regards to the Dr G W Williams agenda items. Thank you, Susan Walmer 5/22/2007 ADDED ITEM -13 YORK REGION DISTRIT SCHOOL BOARD DR. GW WILLIAMS SECONDARY SCHOOL FEASIBILITY STUDY [to be amended to reflect public comments and the June 4 delegations to the Board] INTRODUCTION: The Ministry has identified 22 schools as being potentially Prohibitive`' to Repair. The Board identified two additional schools in this category bringing the total'to 24 schools. Based on ReCAPP (lifecycle and replacement cost data), program needsk enrolment projections, capacity within the family of schools, residential development and'rbnewal expenditures, the Board identified 10 schools from this list for further investigation by sfiaff. Feasibility studies for each of these 10 schools have either been completed or are approaching completion. The purpose of each feasibility study is to address the viability of ;a project from the perspective of physical ability to re -build on the existing site or an altern4site, impact on school and community, and cost. In early 2007, the Town of Aurora circulated an amendment to the York Region Official Plan to expand the Region's Urban Area bounda.ry to permit urban expansion in the northeast quadrant of the Town. Upon approval of this Official, Plan Amendment -the focus of new residential growth will be in northeast Aurora. The Board identified a location for a secondary school site in this area in the late 1990's. A 15.77 acre site located north of Wellington Street and east of Bayview Avenue (Bayview Northeast site) was set.iaside by the developer for possible future use by the Board. The Board does not own this property. Based on the Town of Aurora's -circulation of an amendment to the Region's Official Plan, the feasibility assessmenfiorDr. GW Williams SS was broadened to include the Bayview Northeast site. Staff issued,a request for proposal to four architectural firms, and the firm of Makrimichalos Cugini Architects (MCA) was selected. MCA determined that it was possible to replace the Dr. GW Wl.11iams Secondary School on the current Dunning Avenue site, while the existing building remained operational. When the Town circulated the amendment to expand their urban area in early 2007, the Board requested that MCA also prepare a site fit and assessment of the Bayview Northeast site. The process used for all of the feasibility studies includes a school and community communication strategy. this strategy includes meetings with staff and members of our school communities, posting of meeting notices and presentation materials on the Board's website, and the opportunity for the community to speak to trustees both informally and formally as delegations to the Board. Meetings for the Dr. GW Williams SS took place on March 27 and April 23, with school staff meetings in the afternoon and school community meetings in the evening. In addition to the current school families, notices were also sent out to elementary feeder school parents. An information report on the status of the project and issue identification was presented to trustees at the May 7 Board Standing Committee meeting. Delegations are scheduled for the June 4 Board Standing Committee meeting. A decision on the replacement of Dr. GW Williams SS is scheduled for the July 3 Board Meeting. Dr. GW Williams Secondary School — Feasibility Study — May 2007 Page 2 of 8 RATIONALE FOR THE PROJECT: Renewal versus Replacement Dr G W Williams SS was originally constructed in 1953, and has been added onto several times since. The building is facing substantial renewal costs due in part to its design and layout. The most recent addition constructed in the 1990's added a new library and cafeteria to the school, but did not substantially renovate the original building. Much of the existing school is more than 50 years old; a number of the building systems at Dr G W Williams SS have reached or surpassed their life expectancy, For example, recent problems associated with the steam pipe system are indicative that the system is at the end of its life cycle. When the Ministry of Education conducted the building assessment of the school in 2003, it identified a total of $22.5 million in renewal costs for the building systems over a 10-year period. With a total renewal requirement that exceeded 65% of the value of the building, the Ministry determined that the building w_9—s,deemed, to be prohibitive to .repair, and therefore potentially eligible for replacement funding. In considering renewing the school required at Dr G W Williams SS. The Williams SS, for example, would rec portion of the school year — the associated with the steam pipe syste months to complete. incrementally in the s complete the renovat substantial on -going re Not considered by to provide air circu of these reouirem( V900WIR building, the renovation of fire that the Other build Timer months bard examined the scope of work 'e existing heating system at Dr G W hool be abandoned for a significant to remove designated substances ly longer than the available summer couldbe renovated or replaced year period. If the Board were to it would still have an aging facility which would require iLl #tryIn its assessment is the cost to upgrade building systems sh air niakeup,and air conditioning into the school building. All Designed into all modern secondary schools operated by the is In addition to the building system costs identified to date, the Board has reviewed the required -.costs of program renewal within the building. A review of secondary science labs in 2003-`clotermined that the estimated cost was approximately $3.4 million to renovate the school's existing science labs. The ongoing review of technological education estimates that at least $1 million in renovations is required to modernize the shop areas to allow the current technological education curriculum to be properly delivered. The combination of the Ministry of Education assessment of renewal costs, the air circulation requirements, and the program renewal requirements make it less expensive to replace Dr. GW Williams SS rather than renovate the school 2. Future Secondary School Requirements for the Town of Aurora Board staff has determined that secondary school pupil place requirements to serve Aurora over the long-term can continue to be satisfied with two high schools. (Appendix 1) This conclusion is based on our assessment of the impact of new growth balanced by decline in existing, older neighbourhoods. Dr. GW Williams Secondary School - Feasibility Study - May 2007 Page 3 of 8 KM 4. Decline at Existing Feeder Schools It is estimated that by 2026, enrolment from existing elementary schools west of Industrial Parkway will have declined. This kind of decline is a phenomenon experienced across the Region in established low density communities. The typical life cycle of schools generally follows a "bell" shaped curve, whereby enrolment is low in the early years of a community, peaks at between five to seven years, and then enrolment begins to decline as families mature and children graduate from school. The timing and exact shape of the curve will vary from school to school. There are also exceptions to this curve; for example, some medium density communities will have higher turnover rates and maintain their enrolment levels. There are also communities with enrolment growth resulting from more than one family per household. The bell shaped curve, with the kinds of exceptions noted above, has been the experience of YRDSB for the last 25 years. Highview Public School is provided as an example. (Appendix 2) The impact of the baby boom generation (tl early 1960's) and to a lesser degree the babl and the mid 1990's) have been major factgf and baby boom echo age cohorts grow older, trend in school enrolment is already evident communities. Highview Public School and [ examples. (Appendix 3) Some parents have made an argument that existing housing stock that is attractive to fa will not decline, or at least not to the degree e reasonable that some regeneration in exist expected to be sufficieri4'to maintain peak or likelihood result l the Iona -term sustainability Impact of New Growth irn. between the late 1940's and the echo (born between the early 1980's iooL:enrolments. As the baby boom in enrolment results. The downward iay grades in Aurora's older school Drive Public School are provided as Aurora is a family oriented community with mlies, and that as a result, school enrolment stimatetl by Board staff. While it is certainly ng school communities will occur, it is not higher end yields. Regeneration will in all of schools at low enrolment levels. The Region of York projects that the population in Aurora will increase from about 49,000 in 20'06 to about 71,000 in 2031. This growth will be a combination of low and medium density development predominantly located in northeast Aurora and, to a much lesser degree, intensification along major transit corridors such as Yonge Street. (Appendix 4) To accommodate new-9 - rowth in northeast Aurora, the Board has built Northern Lights PS in 2003'--and will open Hartman PS in 2007. An additional one to two new elementary schools will be built in -northeast Aurora over the next decade as new development is approved. Some community15members have spoken about the impact of intensification along major corridors, such `'as Yonge Street, as a factor which must be considered in determining future secondary school requirements. The Region of York has a 40% intensification goal which will be averaged across the Region; some communities better suited to higher density development because of transit access and other amenities will exceed the 40% goal while other communities will provide something less than the 40%. Assuming the intensification target for Aurora is 20% to 30%, there will be an estimated 2,800 high density units constructed between 2006 and 2031. (Region of York) Typically, the student yield from high density development is much less than from low density housing. Depending on timing and location, student yield from these kinds of units will assist in maintaining a long-term sustainable enrolment at Dr. GW Williams SS and Aurora HIS, but Dr. GW Williams Secondary School — Feasibility Study — May 2007 Page 4 of 8 it is unlikely that there will be sufficient numbers to create much impact on enrolment in the central part of Aurora. Based on the Region's projected 2,800 units, the secondary school student yield could range from 50 to 150 students at full build out. Because of the amount of growth projected for Aurora, concern has been raised about the number of secondary schools required to accommodate future school enrolment. Comparisons were made with the Town of Newmarket, which has four secondary schools serving a current population of 75,000. Newmarket currently serves 1000 secondary school students from the Town of East Gwillimbury as well as its own population. The number of secondary schools varies across the Region from one secondary school to 48,000 persons in Vaughan to one secondary school to 20,000 persons in King, with a regional average of one secondary school to 32,000 persons. If, due to unforeseen factors, there are more secondary school students than currently projected, the additional students can be accommodated in a number of ways: building an addition at one or both of the schools; adjustingthe boundary between the two schools; providing the opportunity for transfers to other secondary schools; adjusting the school day (multiple lunch periods, and/or extended school day), and redirecting French Immersion students from Oak Ridges to a Rtcl mond Hill`-ocation. It should be noted that the Board anticipated having three secondary schools in Aurora when the Bayview Northeast site was designated for future use as a secondary school in the late 1990's. A number of key events and decisions have occurred making it no longer necessary to have three secondary schools in Aurora: • The Province's Oak Ridges Moraine Conservation Act which has restricted the pace and total amount of growth in Aurora; • Redirection Redlrectl* of Dr. GW Williams SS feeder schools in Oak Ridges to King City SS and Richmond Green SS, which has resulted in a phasing out of students from the Oak Ridges community and a loss of 200 students at Dr. GW Williams SS by 2009; • Elimination of the"OAC,year which has resulted in fewer students at the secondary panel and more available pupil places at both secondary schools; • The` York Catholic District School Board's new secondary school proposal for Wellington/Industrial Parkway which will attract about 200 students who may otherwise 'have attended Dr. GW Williams SS. REPLACEMENT OPTIONS: The following elements will betaken into consideration by the Board in making its decision with respect to the location for the replacement of Dr. GW Williams SS. 1. Site Options The Board has examined two options for the replacement of Dr. GW Williams: replacement on the existing Dunning Avenue site or replacement on a site in northeast Aurora. a) Dunning Avenue Site: Dr. GW Williams SS is located at 39 Dunning Avenue, a short distance east of Yonge Street. The property is an 18 acre parcel acquired by the Board in two stages: in 1950 the school board of the time purchased the front (north) acreage. In 1966, an Dr. GW Williams Secondary School — Feasibility Study— May 2007 Page 5 of 8 additional four acres at the back (south) end of the site was expropriated. The existing outdoor field areas include a 400 metre cinder track, a major field, two large practice /game fields and a small practice area. The replacement schedule provides for construction to commence in July 2008 with the new school ready for occupancy by September, 2010. The demolition of the existing school will start the summer of 2010 and be complete by December of that year. The new parking lot and fields will be complete by spring, 2011. Building a new school on the Dunning property requires that students and staff continue to use the existing facility during construction. The new building will be located on what is now the cinder track, immediately adjacent -to the existing school. Because of the limited frontage, careful coordination A -(I 'be required by board staff and the site contractor to ensure continued safe access .to the school during the periods of construction and demolition. Noise clq�,Yand vibration from construction will most directly affect the existing cafeteria anVVym; the- academic wing of the school is located on the other side of the building (west) from the construction area. During construction, the south practice field only will remain available for school use. For a short period of time, primarily duritd' winter months, no fields will be available for school use. (See Appendices 5 A-D) b) Bayview Northeast Site: The Bayview Northeast site is located north of Wellington Street and east of Bayview Avenue. It is not owned by the Boded, but has been set aside by the developer Minto Homes (Toronto Inc.) as a public- secondary school site.. Site size is 15.77acres with street access taken from Conover Avenue„ Approximately 2.087 acres of the total site area will be lost due to,grades, effectively leaving a site of 13.683 usable acres. This site size is within an acceptable range for new secondary schools across the Region. The Boards; "three most recently built or under construction secondary schools: Stephen Lewis SS, Bur Oak SS , and Stouffville DHS, have school sites that are 13.95 acres, 14.5 acres and 19.4 acres, respectively. The: construction schedule for the Bayview Northeast site has construction beginning July 2008 with the new school ready for occupancy September 2010 including full use of fields. Students would remain at the Dunning location until the new school was ready for occupancy;, (See Appendix 6) 2. Accessibility / Transportation School sites are ideally located central to the students served. Increasing the opportunity for students to walk to school helps reduce congestion around the school site, reduce automobile emissions in the environment, and improve physical well-being of students. Currently, Dr. GW Williams SS core enrolment lives in the Highview, Regency Acres and Wells Street PS communities. Over the next two decades, that core will shift to the new growth area located in the northeast portion of the Town. (Appendix 7) As shown in Appendices 8 and 9, the Dunning Avenue site is geographically more central to the current boundary than the Bayview Northeast site. Today, approximately 268 students or 20% of the student population are within a 2 kilometer distance of the Dunning site. Today, approximately 211 students or 17% of the student population are within 2 km of the Bayview Northeast site. Dr. GW Williams Secondary School - Feasibility Study- May 2007 Page 6 of 8 As new growth occurs in northeast Aurora over the next two decades, the number of students within 2 km of the Bayview Northeast site could climb to approximately 840 students or 60 % of the total enrolment of 1,400 students. Although Highview PS and Regency PS will represent a smaller percentage of the total enrolment of Dr. GW Williams SS over the next two decades, these students will have a significant distance to travel if Dr. GW Williams SS is relocated to the Bayview Northeast site. (Appendix 9) Current board policy does not provide school bus transportation, in urban areas served by public transit; there are currently school buses traveling to Dr. GW Williams SS from areas served outside the public transit zones. Students from northeast Aurora can reach the Dunning Avenue. location by using York Region Transit wf h runs two peak -hour buses to meet the current demand from this area. In the soVfhwest portion of the attendance boundary,there is somepay-per-use bussin re uireo a month fee to use a school 9 ( q_� _ ,y-� bus). This service is confirmed on a year-to-year ba-sis:,_ York RegionTransit has indicated that more buses with be put in use td serve Dr. GW Williams SS students in either location, as the numbers increase. YRT operates a "school bus special' service which takes students on the most direct route to the school from their community. Coordination is done with school staffAc, ensure that bus arrivals and departures coincide with school start and finish times. YRT has stated that their buses will enter school property as part of pink up and drop off if the bus loop and stacking area are designed appropriately. 3. Safety and SecuritV Secondary schools'are typically located close to larger roads on the edges of communities because of the,66ount of peak traffic generated and opportunity for student access by public transit These larger roads have _wider rights -of -way than local roads to accommodate gre'Af volumes of traffic. They are key locations for public transit and, in general, perform a connecting function between communities. Ideally, direct school access'1s taken :from a local, or minor collector road which is close to and connects with the~ major arterial. road. Signalization is typically placed at the intersection of the two roads. Both the -Bayview Northeast site and the Dunning site have the characteristics described above. The.. Dunning property is located on a minor collector road (Dunning Avenue) where access to the school is provided. Dunning Avenue connects to Yonge Street a short distance away. ` The Bayview Northeast site will take its access from Conover Avenue which is a -,local street connecting to Borealis Avenue and then to Bayview Avenue which isa short distance away. In both the Dunning and the Bayview Northeast location, school access is not taken directly from the major road, and both locations have signalized intersections at Yonge Street and Bayview Avenue respectively. Concern has been expressed at the public meetings about student safety when crossing major streets to reach the school. Particular concern was raised with respect to Bayview Avenue; however, Yonge Street is also a major road. Because of the location of our secondary schools at or near major roadways, it is inevitable that students will cross a major street at some point during the school day. Given this reality, mechanisms to reduce speeds, create clear site lines for drivers and pedestrians, and provide safe crossing locations on key access roads are essential. Dr. GW Williams Secondary School — Feasibility Study — May 2007 Page 7 of 8 4. 5. In addition to the trip to school, secondary school students routinely cross major roadways to access food outlets and other services in the vicinity of their school. The location of commercial uses near secondary school sites varies across the Region. The locational attributes best suited to secondary schools are often the same for commercial uses, e.g., major roadways, at the edge of a community. At the Bayview Northeast site, a plaza is located on the opposite side of Bayview Avenue from the school site. At the Dunning location, commercial uses are concentrated along Yonge Street on both sides of the street. Proper signalization and sidewalk location at both school locations provide the opportunity for safe crossing to reach these destinations by students. Program a) Outdoor Field Area: The Board's outdoor physical education c requires a major field and a practice field. Bayview Northeast site: one option provides sprint track; the second option provides for c The future outdoor field area at the Dunning practice fields, a major field and a 400 education classes outside at the same time, curriculum delivery. „ Parents and physical education st field area at the Bayview Nortl extracurricular sports teams. Th< broader range of sports teams — a secondary schools. culurn at secondary schools typically to field options were prepared for the two practice fields, a', major field and a practice field, a major field and a track. will be designed to accommodate two tre tack. Assuming three physical In sites meet program requirements for ed concern about the reduction in its potential negative impact on a.�af the Dunning site supports a :Id area is always advantageous at Presently, Aurora elementary schools use; the Dunning site for track meets. An alternate location would be required to accommodate these meets if the Dunning site were no longer available. b) Co -Op Education: Dr. GW Williams has 152 students in its Co -Op program. Concerns were expressed about distance from existirtg placements if the school should move to the northeast. Access to public transit, or the ability to walk to and from placements, decreases the amount of time students spend travelling during the school day. The Dunning site is closer to the Yonge Street transit line and the majority of current co-op placements in comparisonto the Bayview Northeast site. Impact on Community At the information meetings, some residents expressed concern about relocating the school from its current location because of the potential impact on local businesses, community expectations, and possible redevelopment of the current site. Relocating the school will have an impact on some local businesses in the vicinity of the school. For some businesses that do not wish large numbers of students in or outside their premises, it may be positive change; for others, who depend on student purchases, it will be a negative change. Dr. GW Williams Secondary School — Feasibility Study— May 2007 Page 8 of 8 6. 7 A school has existed at the Dunning location since the early 1950's. There is a strong attachment to the building itself as well as its location for many people who live in the area. With regards to the future disposition of the Dunning site, the only decision before the Board is whether or not this location continues as school use. There are no plans to redevelop the property. If a decision is made to relocate the school, every opportunity would be provided to the Town to ensure that the property remains in public ownership. Other Concerns / Issues Some additional issues raised by the public and staff in with the Town of Aurora at the Dunning location; the the site options; proximity of the Town's library to the c. if the school moves to the northeast; proximity to other as Shepherd's Bush Conservation Area, the bowling', difficult to evaluate the significance of some_of these may have a negative impact on students however, the at the Bayview Northeast site. Cost ;Iuded: opportunity for partnership ,horttime frame for responding to rrent location; loss of green space coal recreation opportunities such illey and tennis._ courts. It is very concerns. Some of these issues e may be some offsettina benefits The cost to build the new secondary- school will be approximately $25 million. Although the design of the school may vary somewhat based on the choice of sites, it is estimated that the overall costs will be comparable if br: GUV Williams SS is replaced on the Dunning Avenue or the Bayview Northeast site. The demolition of the current Dr. GW Williams SS facility and the removal of hazardous materials, an estimated $25 million, is not being factored into the relative cost analysis in that if the Bayvievu Northeast site was selectedand the Dunning Avenue site was sold, the demolition and hazardous material removal costs would be factored into the price. This however, would not b-62 the case if the Dunning Avenue site was sold to a party that retained use of the existing facility. cost to acquire-88 e Bayview Northeast site, approximately $5.1 million, is not being red into the relative,cost analysis in that the cost is recoverable by the Board through Ed The premium to build a new school on the Dunning Avenue site while the current Dr. GW Williams SS is in operation will only be known when the project is tendered. A premium will be imposed dus`to the complexity and constraints of building a new school while the current school is in operation, and the additional construction time frame to complete the project (3 years versus 2 years). It is estimated that the premium will be between 5 — 10 %, or $1.25 million to $2.5 million based on a $25 million project. If the Board were to build on the Bayview Northeast site and sell the Dunning Avenue site, the Board could realize and estimated $10 — $11 million, less the demolition and hazardous materials removal costs. The estimated $10 — $11 million is based on highest and best use mixed density residential development for the 18 acres, valued at approximately $600,000 per acre. Re -zoning would be required, and market conditions would dictate the actual price. Appendix 1: Projected Students in Town of Aurora 3000 Aurora Secondary Schools Projected Students 2007 - 2026 2500 2000 c d � 1500 � -- -- w 0 0 Z 1000 500 0 I� O O O O N CO V U-J CO I,- CO C) O O O I I I I I 1 1 N N CO �r V) O N N N N N N O N O O O O O O O O O O O O O N N N N N N N N N N N N N O O O O O O N N N N N N Year Aurora HS Dr Williams SS Capacity Appendix 2: Bell Shaped Curve Highview PS Historical / Projected Students 1988 - 2016 800 700 600 y c 500 d 400 j p 300 Z ! `s 200 i 100 - - - i 0 ? CO O N 't CO COO N CO CO O N <t CO CO O) W O 6) m O O O O O I I I O) m O m m m O O O O O O O O O N N N N N N N N N Ye ar Historical FFE Projected FTE —*--Capacity Appendix 3: Highview PS and Devins Drive PS 2006 Enrolment Hi hview PS Devins Drive PS J K 32 32 S K 42 28 Grade 1 54 40 Grade 2 47 44 Grade 3 71 33 Grade 4 67 48 Grade 5 82 39 Grade 6 68 61 Grade 7 95 59 Grade 8 82 66 Appendix 4: Aurora Planning Areas and Secondary Attendance Boundaries 0-1 t�'� St JDhn'sSderoad (2781 units) _ S2.[tti1t5,), �stabtished Urban�Area Aurora HSx', ` ; ' ' . { `=y --•• �,- ; �JJ Wilda s SS �> NIE� — �t� '� Bayvle�prSoutheas42A (575units) Vandorf Sidereal � ange,Stt�tSouth36 �' ORM r� (70O�uniis} ��, 1 (75 units) Legend Dr. GW.EB Willianw 55 ao,nWry i Bloomington Road r moron eS S.na, eamaary units)=projected units Source: `Planning Justification for Urban Designation of the 2C Lands', Harrison Consulting Ltd, June 2006 for the Town of Aurora *The full development potential of parts of the Town may not be realized Appendix 5A: Phase 1, Dunning Avenue Site EXISTING SCHOOL CONSTRUCTION ACCESS STREET I i CONSTRUCTION LINE ( CHAIN LINK FENCE) 1 I EXISTING SCHOOL ACCESS DUNNING AVENUE S I T E SITE PLAN A PHASE -JULY 2008 TO JUNE 2010 1 :500 1 J) Dr. G. W. W IL LIAM S SECONDARY SCHOOL YORK REG I O N D I STRICT SCHOOL B O A R D MAKRIMICNALOSCU GINI Appendix 5B: Phase 2, Dunning Avenue Site EXISTING EXISTING NEW SCHOOL SCHOOL DRIVEWAYS ACCESS ACCESS COMPLETED ------I � I o I 23-04-2007 ii 1 :500 fI SITE PLAN A _ EXISTING PHASE2-JULY2010 SCHOOL I TO DECEMBER2010 i CONTENTS EMPTIED AND I OEMOLITION COMMENCES EA OP, I JEW HOOL PLETED: I ( CHAIN LINK FENCE) CAIJ I IIV V PARKING DUNNING AVENUE SITE Dr. G. W. W I LLIAMS SECONDARY SCHOOL Y O R K R E G I O N D I S T R I C T S C H O O L B O A R D MAKRIMICHALOS CUGINI A R C H I T E C T S Appendix 5C: Phase 3, Dunning Avenue Site - STREET EDGE COMPLETED PARKING COMPLETED DEMOLITION COMPLETED IN PHASE 2 - EXISTING PARKING LANDSCAPING COMPLETED IN SUMMER 2010 CONSTRUCTION LINE ( CHAIN LINK FENCE) T O 2 23 -04 - 2007 1 :500 SITE PLAN A PHASE3-JANUARY2011 TO APRIL 2011 D U N N I N G A V E N U E S I T E Dr. G. W. W I L L I A M S S E C O N D A R Y S C H O O L Y O R K R E G I O N D I S T R I C T S C H O O L B O A R D MAKRIMICHALOS CUGINI A R C H I T E C T S ® 0 0 PMKING V Appendix 5D: Phase 4, Dunning Avenue Site i 23 -04 - 2007 1 500 SITE PLAN A PHASE -COMPLETION MAY 2011 D U N N IN G A V E N U E S I T E Dr. G. W. W I LLIAM S SECONDARY SCHOOL Y O R K R E G I O N D I S T R I C T S C H O O L B O A R D MAKRIMICHALOS CUGINI A R C H I T E C T S 23 -04 - 2007 1 :500 SITE PLAN C COMPLETION SEPTEMBER 2010 B A Y V I E W N O R T H E A S T S I T E Or G. W. W I L LIAMS S E C O N D A R Y S C H O O L Y OR K REG I ON D IS T R I C T S C H O O L B O A R D MAKRIMICHALOS CUGINI A R C H I T E C T S 2000 1800 1600 rn 1400 r C a 1200 3 1000 V- C 800 C Z 600 400 200 0 Appendix 7: Dr. G.W. Williams SS 2007-2026 Dr G W Williams SS Projected Students by Area h Co O O r N Co d' LO Co I� Co M O I N M d' V) to O O O I I r r I I N N N N N N N O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N CV N Year 0 West 0 East ❑ Rural M Other Appendix 8: Dr. G.W. Williams SS 1km Increment Walking Distances J M4!Dd,Er a h3szl .xz -erneir rkcabreli_l dce'rta icc ede.r'�a:iws Appendix 9: Bayview Northeast Site 1 km Increment Walking Distances `� sr�zrxJ3�ss �p �'s.'a5tna5�sn3t d'tasce lu�C'a%n 6ir_cr�a�rar3ss -✓� lvl��i��x�&faa �� ��.S ��LSa� 3�a��eaka. a�:�ys, See =1�a� t--1°f°`az:4a �Ar�F-�-m r_rcay nil bz Klr'oaarr3.