AGENDA - General Committee - 20070109GENERAL COMMITTEE
AGENDA
NO.07-03
TUESDAY, JANUARY 9, 2007
7:00 P.M.
COUNCIL CNAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
03/01 /07
wl
AUlZORA
TOWN OFAURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 07-03
Tuesday, January 9, 2007
7:00 p.m.
Councillor MacEachern in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OFAGENDA
RECOMMENDED:
THAT the content of the agenda as circulated by the Corporate Services
Department be approved as presented.
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, No. 06-18 pg. 1
December 12, 2006
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Vl NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
VIl DELEGATIONS
(a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2007 Operating Budget - Item 1
General Committee Meeting No. 07-03
Tuesday, January 9, 2007
Page 2 of 4
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX CLOSED SESSION
None
X ADJOURNMENT
General Committee Meeting No. 07-03
Tuesday, January 9, 2007
Page 3 of 4
1.
2.
3
4.
5.
AGENDA ITEMS
2007 Operating Budget
(to be distributed)
LS07-001 — Foresters Big Swim for Arthritis
RECOMMENDED:
THAT Council approve the Foresters Big Swim for Arthritis 2007 at the
Aurora Recreation Complex on April 21, 2007; and
THAT all municipal permit fees be waived in support of the event.
Correspondence from Leksand, Sweden
RECOMMENDED:
pg. 25
THAT the correspondence from Leksand, Sweden be received for
information.
Correspondence from Oak Ridges Moraine Land Trust
RECOMMENDED:
pg. 26
THAT the correspondence from Oak Ridges Moraine Land Trust be
received and that the request for a grant be referred to General
Committee for discussion during budget deliberations.
FS07-001 —Temporary Borrowing By-law
RECOMMENDED:
pg. 32
THAT the Mayor and the Director of Finance/Treasurer be authorized to
borrow from time to time until the property taxes are collected, such sums
as the Council considers necessary to meet the current expenditures of
the Corporation for the year in accordance with the Section 407 of the
Municipal Act, 2001, S.O. 2001 c. 25 as amended; and
THAT except with the approval of the Ontario Municipal Board (OMB) the
total amount borrowed at any one time plus outstanding amounts of
principal borrowed and accrued interest shall not exceed:
General Committee Meeting No. 07-03
Tuesday, January 9, 2007
Page 4 of 4
a) From January 1 to September 30 in the year, 50 per cent of the
total estimated revenues of the municipality as set out in the budget
adopted for the year; and
b) From October 1 to December 31 in the year, 25 per cent of the total
estimated revenues for the municipality as set out in the budget
adopted for the year; and
THAT By-law Number 4770-065 be repealed; and
THAT Council enact By-law number 4880-07.F authorizing temporary
borrowing by the Corporation pending the receipt of Municipal revenues
pursuant to Section 407 of the Municipal Act, 2001, S.O. 2001 c. 25 as
amended.
6. FS07-002 - 2007 Interim Property Tax Rates pg. 37
RECOMMENDED:
THAT Council for the Corporation of the Town of Aurora authorize a 2007
Interim Property Tax Levy on all rateable real property which has been
assessed according to the assessment roll returned December 12, 2006
by the Municipal Property Assessment Corporation (MPAC) for the
taxation year 2007;
THAT the 2007 Interim Property Tax Levy be set as legislated at 50% of
the total 2006 property taxes levied on each property;
THAT the 2007 Interim Property Tax Rates will be equivalent to 50% of
the 2006 Final Property Tax Rates as listed in Appendix "A" of this report
and levied on the Current Value Assessment (CVA) as returned by MPAC
for the taxation year 2007;
THAT the 2007 Interim Property Tax Levy be due in two relatively equal
installments on Thursday, February 22, 2007 and Tuesday, April 24, 2007;
THAT the Director of Finance/Treasurer be authorized to amend in whole
or in part any billing in order to comply with any Provincial Legislation
which may be introduced or passed by the Province of Ontario prior to or
after the issuance of the 2007 Interim Property Tax Bills;
THAT By-law No. 4879-07.F be enacted at the Council meeting scheduled
for January 16, 2007.
GENERAL COMMITTEE — JANUARY 9, 2007
'
AuioRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 06-18
Council Chambers
Aurora Town Hall
Tuesday, December 12, 2006
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris,
Councillors Buck, Collins-Mrakas, Gaertner, Granger,
MacEachern, Marsh and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Town Solicitor, and Council/Committee
-Secretary.
Councillor McRoberts called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
APPROVAL OFAGENDA
General Committee recommends:
THAT the contents of the agenda, and the supplemental agenda, as
circulated by the Corporate Services Department, with the following
additional items, be approved:
➢ Delegation a — Rabbi Y. Hecht
Re: Invitation to a Community Event
➢ Delegation b
Re: Item 7 — Correspondence from the CAO
313 — 321 Ridge Road — Aurora Cable Internet
— Mr, WalterMestrinaro
— Mr. Jim Beesley
— Mrs. Kelly Breedon
➢ Delegation d — Mr. Frank G. Shaw, Chair of Planning &
Partnerships — Oak Ridges Moraine Land Trust
Y Closed Session — Security & Personnel Matters
➢ Additional Information to Delegation d — Mr. Frank Shaw
Re:. Oak Ridges Moraine Land Trust
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GENERAL COMMITTEE - JANUARY 9, 2007
General Committee Report No. 06.18 Page 2 of 7
Tuesday, December 12, 2006
Delegation e — Mr. Peter Scott, Technical Manager, ACI
Re: Item 7 - Correspondence from the C.A.O.
313-321 Ridge Road —Aurora Cable Internet
Delegation f — Ms Susan Walmer, Ratepayers of Aurora
Yonge South
Re: Elevated Tank Environmental Assessment for North
Richmond Hill Project
CARRIED
III ADOPTION OF THE MINUTES
None
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 6, 7 and 8 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Genera! Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee, and that staff be authorized to take all necessary
action required to give effect to same:
1. PL06-126 — Planning Applications Status List
THAT the Planning Applications Status List be received as information.
4. C806-036— Correction to the Economic Development Advisory
Committee Minutes of September 20, 2006 —
Item 5 - Yonge Street Commercial Area Sub -Committee
Minutes of August 31, 2006
THAT the Economic Development Advisory Committee Minutes of
September 20, 2006 — Item 5 - Yonge Street Commercial Area Sub-
committee Minutes of August 31, 2006 be corrected as follows:
5. Yonge Street Commercial Area Sub -Committee Minutes
of August 31, 2006
THAT the Yonge Street Commercial Area Sub -Committee minutes of
August 31, 2006 be received and the following recommendations be
made:
THAT the sub -committee initiate congratulatory letters to the
following local business; Mac. Fleming, Bacon Basket and Mary's
Flowers; and
2. THAT Mr. George Condoyannis, owner of the Larter Building, be
sent a congratulatory letter from the Mayor's Office, on behalf of
EDAC, for the exterior renovations to the building; and
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GENERAL COMMITTEE - JANUARY 9, 2007
General Committee Report No. 06-18 Page 3 of 7
Tuesday, December 12, 2006
3. THAT, should a Business Improvement Area (BIA) be established
in the downtown core, the funds from Whitwell (First Professional),
once received, be considered as seed money for the BIA initiatives;
and
4. THAT the Yonge Street Commercial Area Sub -Committee be
disbanded; and
5. THAT a letter be sent to the sub -committee members from the
Economic Development Division, signed by the Chair of the
Economic Development Advisory Committee, in the absence of the
Economic Development Officer, thanking them for their
participation and dedication to the Yonge Street Commercial Area
Sub -Committee.
5. Correspondence from the Chair of the Aurora Public Library
Re: Aurora Public Library Board
THAT the correspondence from the Aurora Public Library regarding the
Aurora Public Library Board be received for information.
CARRIED
Vl NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Councillor Wilson provided a Notice of Motion regarding the establishment of a
Youth Committee.
Mayor Morris advised that the grand opening of the new LCBO on Bayview
Avenue south of the Superstore occurred today.
Councillor Granger suggested that staff coordinate a seminar for the Councillors
regarding the Procedural By-law.
General Committee recommends:
THAT staff schedule a 1 — 2 hour Special General Committee meeting to
discuss the Procedural By-law.
CARRIED
Councillor McRoberts asked for volunteers to assist with the Salvation Army
Kettle Drive, which is being coordinated through Karen Oreto at Info Aurora, as
well as Operation Red Nose, which is being coordinated through the Mayor's
Office.
VIl DELEGATIONS
(a) Mr. Brian Wolf, Manager of Engineering, York Region Transportation
and Works
Re: Elevated Tank Environmental Assessment for North Richmond
Hill Project
Mr. Brian Wolf addressed General Committee to provide an overview of
the scope of the Elevated Tank Environmental Assessment for North
Richmond Hill Project, and a review of the sites considered. He presented
details of the preferred site and alternate sites and discussed the public
consultation process that took place. Mr. Wolf indicated that the preferred
site is located on provincial lands at Bloomington Road west of Yonge
Street in Aurora and the alternate site is adjacent to the existing standpipe
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GENERAL COMMITTEE - JANUARY 9, 2007
General Committee Report No. 06-18 Page 4 of 7
Tuesday, December 12, 2006
off Coons Road. Mr. Wolf then advised that the Environmental Study
Report will be filed in December 2006 for public review, and a complete
detailed design will be completed in January. Final land acquisition will
take place in February 2007 and approval will be obtained in March 2007.
He outlined that the anticipated construction contract would be tendered in
March 2007and construction will take place from April 2007 until Spring of
2008.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
(f) Ms Susan Walmer, Ratepayers of Aurora Yonge South
Re: Elevated Tank Environmental Assessment for North Richmond
Hill Project
(Added Item)
Ms Susan Walmer addressed General Committee to voice concerns about
the visual buffering or screening of the proposed elevated tank. Ms
Walmer suggested that the perception of Aurora residents, if the tank is
placed on Aurora lands, may be that Aurora has a large supply of water,
even though this proposed tank is meant to service Richmond Hill. Ms
Walmer also addressed a concern regarding graffiti on the tank, due to its
proximity to a nearby high school.
General Committee recommends:
THAT the comments of the delegate be received; and
THAT the letter from Ms Susan Walmer be referred to York Region staff to
address the issues outlined; and
THAT York Region be requested to work with the Ontario Realty
Corporation to protect natural heritage features on the lands; and
THAT staff provide an Information memo to Council on the background of
this project for the next Council meeting.
CARRIED
(b) Rabbi Y. Hecht
Re: Invitation to a Community Event
Rabbi Hecht addressed General Committee to invite the Mayor and
Councillors to attend a community event on Sunday, December 17, 2006
at 3:30 p.m. at the Aurora Shopping Centre, Unit #130 where children in
the community will be building an 8 foot tall menorah using over 7,000
pieces of Lego.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
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GENERAL COMMITTEE - JANUARY 9, 2007
General Committee Report No. 06-18 Page 5 of 7
Tuesday, December 12, 2006
(c) Mr. Walter Mestrinaro and Mr. Jim Beesley
Re: Item 7 — Correspondence from the CAO
313 — 321 Ridge Road — Aurora Cable Internet
Mr. Beesley and Mr. Mestrinaro provided a review of the Issues and
concerns raised at previous meetings pertaining to the placement of 3
wind turbines and a shipping container on the ACI lands without meeting
all of the conditions set out by the Town of Aurora and the Ontario
Municipal Board (OMB).
Mr. Beesley and Mr. Mestrinaro expressed the opinion that the conditions
set out by the OMB regarding sound emissions have not been met to date.
Mr. Beesley and Mr. Mestrinaro requested that the Town of Aurora move
forward to resolve this issue by serving notice upon ACI that the Town's
by-laws and the OMB orders have been contravened, and that the Town
begin enforcement of the by-law by ordering that ail contravening use be
discontinued forthwith.
General Committee recommends:
THAT the comments of the delegates be received for information.
CARRIED
(a) Mr. Peter Scott, Technical Manager, ACI
Re: Item 7 - Correspondence from the C.A.O.
313 — 321 Ridge Road — Aurora Cable Internet
(Added Item)
Mr. Peter Scott addressed General Committee to review the use of a
shipping container to house extra power supply for the various services
provided by ACI, due to the main building not being large enough for all
the necessary equipment. Mr. Scott also advised that the decision to
utilize wind turbines was made in order to reduce greenhouse gases and
the demand on the power grid. Mr. Scott indicated that a noise study will
be submitted to the Ministry of the Environment upon completion of the
testing, which must take place at night due to ambient noise during the
day.
General Committee recommends:
THAT the comments of the delegate be received for information and that
Item 7 be brought forward for discussion.
CARRIED
Correspondence from the Chief Administrative Officer
Re: 313 — 321 Ridge Road — Aurora Cable Internet
General Committee recommends:
THAT staff take the necessary steps to ensure that 321 Ridge Road is
brought into compliance with the Town of Aurora's By-law 4469-03.D,
specifically section 34.1 and the addition of the shipping container.
CARRIED
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GENERAL COMMITTEE - JANUARY 9, 2007
General Committee Report No. 06.18 Page 6 of 7
Tuesday, December 12, 2006
(d) Mr. Frank Shaw
Re: Oak Ridges Moraine Land Trust
Mr. Frank Shaw addressed General Committee to outline details of the
Oak Ridges Moraine Land Trust recent land acquisition, the McLeod
Wood property on St. John's Sideroad. He also requested that the Town
of Aurora authorize Its staff to work jointly with the Oak Ridges Moraine
Land Trust to develop a memorandum of understanding under which a
cooperative stewardship plan for the McLeod Wood Nature Reserve, as
well as a securement program for significant natural areas, could be
prepared for consideration by Council later in 2007.
General Committee recommends:
THAT the comments of the delegate be received for information; and
THAT the letters from the delegate be referred to staff for a feasibility
report and comments.
CARRIED
Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. CS06-035 — 2007 Council and Committee Meeting Calendar
General Committee recommends:
THAT the 2007 Council and General Committee Meeting Calendar be
approved.
CARRIED
3. CS06.037 — Amendment to the Dog Licensing and Control By-law
General Committee recommends:
THAT the matter regarding signage being installed prohibiting dogs from
accessing the premises of the Aurora War Memorial Site be deferred in
order to obtain clarification from the Royal Canada Legion as. to their
intention.
CARRIED
6. CS06-038 — Statutory and Advisory Committees
General Committee recommends:
THAT the summary of Statutory and Advisory Committees be received for
information; and
FURTHER It is recommended that three Members of Council be appointed
to the Joint Council Committee as the Town of Aurora representatives
which oversees the operation of the Central York Fire Services; and
FURTHER it is recommended that one Member of Council be appointed to
the Lake Simcoe Region Conservation Authority to represent the Town of
Aurora on the Conservation Authority; and
Q.
GENERAL COMMITTEE - JANUARY 9, 2007
General Committee Report No. 06-18 Page 7 of 7
Tuesday, December 12, 2006
FURTHER that staff be authorized to proceed with advertising for public
members to the statutory committees namely, the Aurora Library Board,
the Committee of Adjustment, and the Accessibility Advisory Committee;
and
THAT Council provide direction on the process for the selection of the
other advisory committees.
CARRIED
8. CS06.034—Council Pending List —Status Report
General Committee recommends:
THAT the Council Pending List be received for information purposes.
CARRIED
IX CLOSED SESSION
Security & Personnel Matters
General Committee recommends:
THAT this Committee proceed into Closed Session to address security
and personnel matters.
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:20 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 06-18 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, DECEMBER
19, 2006; WITH THE EXCEPTION OF ITEM 7 WHICH WAS DISCUSSED AND
ADOPTED AS AMENDED,
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GENERAL COMMITTEE - JANUARY 9, 2007 �yAGENDA IT #
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. LS07-001
SUBJECT: Foresters Big Swim for Arthritis
FROM: Allan D. Downey, Director of Leisure Services
DATE: Tuesday, January 9, 2007
RECOMMENDATIONS
THAT Council approve the Foresters Big Swim for Arthritis 2007 at the Aurora
Recreation Complex on April 21, 2007; and
THAT all municipal permit fees be waived in support of the event.
BACKGROUND
Council received a delegation from the National Vice President, Revenue Development of
the Arthritis Society requesting support for their 2007 Foresters Big Swim for Arthritis.
The following motion was adopted at Council Meeting No. 06-29 held on November 28,
2006.
Council recommended:
THAT the delegation be received and that the matterbe referred to staff for a report back
to the December 12, 2006 General Committee meeting.
Moved by Councillor Morris Seconded by Councillor Gaertner
CARRIED
In response to Council's direction, staff contacted the organizers of the event to arrange a
meeting. Unfortunately, staff were unable to arrange a meeting at a mutually convenient
time for both parties in enough time to prepare a report forthe December 12, 2006 General
Committee meeting. Staff did meet with representatives of the event on December 7, 2006
to determine the scope of activities, space and facility requirements, etc. in preparation of
this report.
As a result of our discussions the following facilities are being requested:
Aurora Recreation Complex:
- 8 lane competition pool
- meeting room
- washroom & change room facilities
Utz
..../2
GENERAL COMMITTEE — JANUARY 9, 2007
January 9, 2007 - 2 - Report No. LS07-001
The event is scheduled to commence on Saturday, April 21, 2007 at approximately 1:00
p.m. and conclude at approximately 4:00 p.m. on the same day.
In addition to the date of the event, organizers indicated the possibility of a media launch in
Aurora with their National celebrity spokesperson, Olympic swimmer Joanne Malar. A date
and site location has not been determined at this time.
OPTIONS
Option 1:
That Council not support this event at this time and consider the event in future years.
FINANCIAL IMPLICATIONS
The event organizers have requested the waiving of all municipal permit fees which will
represent our contribution as an event sponsor:
Pool Permit Fee: _ $240.00
Meeting Room Permit Fee: _ $ 81.00
Staffing (Lifeguards) $150.23
MUNICIPAL PERMIT FEE TOTAL: $471.23
CONCLUSIONS
The Foresters Big Swim for Arthritis is a national event that raises awareness of this
infliction. It is estimated that approximately 5,000 people in Aurora are living with arthritis.
The event also encourages swimming as a great source of physical exercise and
encourages participation by people living with this disease.
The venue proposed in this report has been inspected by the organizers and meets with
their satisfaction.
Staff recommends that Council approve the venue proposed and the waiving of all permit
fees.
LINK TO STRATEGIC PLAN
Goal B: Promote a sustainable community that respects its historic culture and character
and embraces diverse cultural development and renewal in harmony with sound
environmental management and business development activity.
Goal C: Promote a healthy environment that fosters social and physical well being.
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GENERAL COMMITTEE — JANUARY 9, 2007
January 9, 2007 - 3 - Report No. LS07-001
ATTACHMENTS
Attachment #1 - Foresters Big Swim for Arthritis Presentation made to staff on December
7, 2006.
Attachment #2 - Extract from Council Meeting No. 06-29 held November 28, 2006.
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday, December 13, 2006.
Prepared by: Melodie McKay, Manager of Programs & Community Development,
Extension 4765.
Allan D. Downey
Director of Leisure Services
ohn S. Rogers
Chief Administrative Officer
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