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AGENDA - Council - 20071023Aui;toRA COUNCIL AGENDA N6.01-26 nEsonr, OCTOBER 23, 2001 COUNCIL CUMBERS AURORA TOWN MILL PUBLIC RELEASE 19/10/07 Aupt,oi A TOWN OF AURORA COUNCIL MEETING AGENDA NO. 07- 26 Tuesday, October 23, 2007 7:00 p.m. Council Chambers I DECLARATIONS OF PECUNIARY INTEREST II APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. 11/ OPEN FORUM IV APPROVAL OF MINUTES Council Minutes of October 9, 2007, Meeting 07-24; and pg. 1 Special Council Minutes October 16, 2007, Meeting 07-25 pg. 7 RECOMMENDED: THAT the Council minutes from meeting 07-24 and Special Council minutes from meeting 07-25 be approved. V PRESENTATIONS a) 2007 Anti -litter Poster Contest Winner and Finalists pg. 9 b) Town of Aurora Character Champion 2007 pg. 11 Council Meeting No. 07-26 Page 2 of 5 Tuesday, October 23, 2007 c) Town of Aurora Character Community Committee, pg. 13 "Warm Hearts, Warming Hands" d) Lake Simcoe Region Conservation Authority, Award Presentation VI PUBLIC SERVICE ANNOUNCEMENTS Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 1X DELEGATIONS (a) Mr. Daniele Zanotti, CEO of the United Way of York Region pg. 15 Re: 2007 United Way Campaign (b) Mr. Paul Finlayson of Colliers International pg. 17 Re: Sale of Town Lands X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION XI REGIONAL REPORT Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS XIII READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4963-07.0 BEING A BY-LAW to confirm pg. 87 actions by Council resulting from the meeting of October 23, 2007. Council Meeting No. 07-26 Page 3 of 5 Tuesday, October 23, 2007 XIV CLOSED SESSION Legal and Personal Matters THAT Council convene into a Closed Session to consider a legal matter and a personal matter. XV ADJOURNMENT Council Meeting No. 07-26 Tuesday; October 23, 2007 Page 4 of 5 `A KI 4. AGENDA ITEMS Special General Committee Meeting Minutes No. 07-39 Friday, October 12, 2007 RECOMMENDED: pg. 31 THAT the minutes of the Special General Committee Meeting 07-39 be received and the recommendations contained therein be adopted. Special General Committee Meeting Minutes No. 07-40 pg. 33 Saturday, October 13, 2007 RECOMMENDED: THAT the minutes of the Special General Committee Meeting 07-40 be received and the recommendations contained therein be adopted. General Committee Meeting Minutes No. 07-41 pg. 43 Tuesday, October 16, 2007 RECOMMENDED: THAT the minutes of the General Committee Meeting 07-41 be received and the recommendations contained therein be adopted. CS07-041 — Corporate Services Department Clerk's Division pg. 53 Reorganization RECOMMENDED: THAT the proposed reorganization for the Clerk's Dept. be endorsed; and THAT the new position of Manager of Administration be approved. Council Meeting No. 07-26 Page 5 of 5 Tuesday, October 23, 2007 5. Extract from Leisure Services Advisory Committee Meeting of pg. 77 October 18, 2007 Re: Delegation from Ms Sher St. Kitts - July 1 st Parade RECOMMENDED: THAT staff prepare a report for the November 15, 2007 Leisure Services Advisory Committee meeting regarding the structure and process for the restoration of the Canada Day Parade for 2008 and beyond; and THAT the Town Clerk be requested to place this matter on the October 23, 2007 Council agenda. 6. Memorandum from the Acting Director of Public Works pg. 79 Re: Concern Regarding Traffic Operations on Yonge Street at Industrial Parkway South Related to Storm Sewer Repair Project RECOMMENDED: THAT the memorandum from the Acting Director of Public Works regarding concern regarding traffic operations on Yonge Street at Industrial Parkway South related to storm sewer repair, be received for information. 7. Correspondence from the Ministry of Health and Long -Term Care pg. 83 Re: Allocation of Funding Toward Elderly Persons Centres RECOMMENDED: THAT the correspondence be received for information. 8. Motion from the Mayor pg. 85 Re: Dance in the Park Event Location (Notice of Motion was provided at General Committee, October 16, 2007) RECOMMENDED: THAT Council provide direction on this matter. Council- October 23, 2007 Avr-oRA TOWN OF AURORA COUNCIL MEETING MINUTES NO, 07.24 Council Chambers Aurora Town Hall Tuesday, October 9, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Marsh declared an Interest in the Public Planning Minutes of September 26, 2007, Meeting 07-23 by virtue of the applicant being her spouse's employer, Councillor Marsh confirmed that she did not attend that meeting. 11 APPROVAL OFAGENDA Moved by Councillor Buck Seconded by Councillor McRoberts THAT the agenda as circulated by the Corporate Services Department be approved. CARRIED I// OPEN FORUM No one spoke at Open Forum. IV ADOPTION OF MINUTES Council Minutes of September 25, 2007, Meeting 07.22 and Special Council -Public Planning Minutes of September 26, 2007, Meeting 07.23 Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the Council minutes from meeting 07.22 and Special Council - Public Planning minutes from meeting 07-23 be.approved. CARRIED - 1 - Council - October 23, 2007 Council Meeting No. 07.24 Page 2 of 6 Tuesday, October 9, 2007 V PRESENTATIONS M & M Meats Cheque Presentation to the Town of Aurora Mr. Greg Foster of M & M Meats presented a cheque for $2,000 to the Town of Aurora and advised that these funds were the result of the partnership between M& M Meats and the Town of Aurora during the 2007 Concerts in the Park. AMCTO Membership Service Recognition Awards The CAO advised that the Town of Aurora is very fortunate to have two staff members who have been long standing members of the Association of Municipal Clerks and Treasurers of Ontario (AMCTO). The Mayor accompanied the GAO to present the Association of Municipal Clerks and Treasurers of Ontario (AMCTO) Membership Service Recognition Awards to Mr. Paul Diliman for 20 years of membership and to Mr. Robert Panizza for 30 years of membership. VI PUBLIC SERVICE ANNOUNCEMENTS Councillor Granger advised that the Aurora Farmers' Market isstill open for business up to and including Saturday, October 27, 2007. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(7), 5 and 6 were identified for discussion. VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 2. Special General Committee Meeting Minutes No. 07.36 Monday, October 1, 2007 THAT the minutes of the Special General Committee Meeting 07-36 be received and the recommendations contained therein be adopted. 3. Special General Committee Meeting Minutes No. 07.37 Tuesday, October 2, 2007 THAT the minutes of the Special General Committee Meeting 07-37 be received and the recommendations contained therein be adopted. 4. General Committee Meeting Minutes No. 07-38 Tuesday, October 2, 2007 THAT the minutes of the General Committee Meeting 07-38 be received and the recommendations contained therein be adopted. CARRIED -2- Council - October 23, 2007 Council Meeting No. 07.24 Page 3 of 6 Tuesday, October 9, 2007 IX DELEGATIONS None X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Special General Committee Meeting Minutes No, 07-35 Monday, September 24, 2007 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 07-35 TUESDAY SEPTEMBER 24 2007 (7) Draft Business Plan - Leisure Services Department Moved by Councillor Wilson Seconded by Councillor Gaertner THAT the Draft 2008 Department Business Plan for the Leisure Services Department be referred to the next General Committee meeting for further discussion. CARRIED Moved by Councillor Wilson Seconded by Councillor Gaertner THAT the balance of the minutes of the Special General Committee Meeting 07-35 be received and the recommendations contained therein be adopted. FOET.73I. Fl S. Resolution from Councillor McRoberts Re: Amendment to the Procedural By-law, Council and General Committee Meeting End -time Moved by Councillor McRoberts Seconded by Councillor MacEacbern WHEREAS the current Rules of Procedure state "No Item of business shall be considered at a meeting of the Council after 10:30 p.m. local time unless a majority of the members present enact a resolution to extend the hour'; and The current Rules of Procedure also state "If Council is still in session at the hour of midnight local time, it shall be adjourned unless a two-thirds majority of Council concur in the extension'; and Many of our Council and General Committee meetings go beyond midnight; and The majority of councillors have full-time jobs in addition to their part-time councillor positions; and Meeting for more than 4 hours has proven to lead to overtiredness; and It is important to carry on the business of the corporation while one is as fresh and alert as possible, including both councillors and senior staff. -3- Council - October 23, 2007 Council Meeting No. 07.24 Tuesday, October 9, 2007 Page 4 of 6 . NOW, THEREFORE BE IT RESOLVED THAT the Procedural By -Law be amended to reflect that "if Council (or General Committee) is still in session at the hour of 11:00 p.m, local time, it shall be adjourned unless a two-thirds majority of Council (or General Committee) concur in the extension." CARRIED 6. Resolution from the Town of Newmarket Re: Community Services Report - PWE 2007-69 Watertight • Expert Panel Report on the Delivery of Water & Wastewater Strategy Moved by Councillor Gaertner Seconded by Councillor Granger THAT the correspondence from the Town of Newmarket regarding expert panel report on the delivery of water & wastewater strategy, be referred to staff to review and report back to a future General Committee meeting. CARRIED Moved by Councillor Gaertner Seconded by CouncillorMacEachern THAT the resolution from the Town of Newmarket be received for information. CARRIED XI REGIONAL REPORT The Mayor advised that the Region is conducting a review of the Yonge Street emergency sewer repair which is currently taking place under the ON Railway tracks. A request has been placed that the Region inform affected residents and businesses. The Mayor advised that she will request that the Region of York also ensure that appropriate signage be erected to advise of the work being done. The Mayor advised that the new census report has been issued which includes updated population figures for the Town of Aurora. The Mayor advised of re -organizational changes at the Region which include the appointment of Joanne Simmons as Commissioner of the newly formed Community and Health Services Department. Xll NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS Councillor MacEachem expressed concern, regarding the landfill activity taking place on the property known as Dical at Bloomington Sideroad and Leslie Street and suggested that measures be taken to ensure that the Town's Fill. By-law and OPA 48 are being upheld. Moved by Councillor Mac&achern Seconded by Councillor Collins-Mrakas THAT the Procedural Bylaw be waived to allow a motion to be tabled. CARRIED Council - October 23, 2007 Council Meeting No. 07.24 Page 5 of 6 Tuesday, October 9, 2007 Moved by Councillor MacEachern Seconded by Councillor Marsh THAT staff be requested to provide an update report, as soon as possible, regarding the landfill activities taking place on Dical lands on Bloomington Sideroad. CARRIED Councillor Granger expressed concern regarding an unsafe left turn situation at the intersection of Yonge Street and Industrial Parkway, due to the current construction and obstruction. Councillor Granger requested that the Region of York be asked to contact the contractor to ensure that the appropriate measures' be taken to address safety issues at that intersection. Councillor Buck gave notice of motion regarding traffic signage in the vicinity of the northeast quadrant traffic calming area. Mayor Morris expressed some suggestions regarding an alternate method for staff to produce the Annual Report in two sections and she advised that she will provide further details at a future General Committee meeting. XIII READING OFBY-LAWS Moved by Councillor Buck Seconded by Councillor Collins-Mrakas THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4959.07.0 4960-07.0 XIV CLOSED SESSION BEING A BY-LAW to appoint Municipal Auditor (Grant Thornton LLP Chartered Accountants) BEING A BY-LAW to confirm actions by Council resulting from the meeting of October 9, 2007 CARRIED Property, Legal and Personal Matters Moved by Councillor McRoberts Seconded by Councillor Marsh THAT Council recess to convene into a closed session to consider a property matter, a legal matter and a personal matter about an Identifiable Individual. CARRIED -5- Council - October 23, 2007 Council Meeting No. 07.24 Page 6 of 6 Tuesday, October 9, 2007 Council reconvened at 9:03 p.m. Moved by Councillor Marsh Seconded by Councillor Granger THAT Mr. Daniel Watson be appointed to the Traffic Safety Advisory Committee. CARRIED XV ADJOURNMENT Moved by Councillor MacEachem THAT the meeting be adjourned at 8:05 p.m. CARRIED IMI Council - October 23, 2007 AuRgo A TOWN OFAURORA SPECIAL COUNCIL MEETING MINUTES NO. 07-25 Council Chambers Aurora Town Hall Tuesday, October 16, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Coliins- Mrakas, Gaertner (arrived at 7:01 p.m.), Granger, MacEachern, Marsh, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. ll APPROVAL OFACENDA Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the agenda as circulated by the Corporate Services Department be approved. CARRIED III MATTER FOR CONSIDERATION Appointment of Recruitment Firm Moved by Councillor Marsh Seconded by Councillor Granger THAT the firm of Ferman Daxon Partners Inc. be engaged to provide recruitment services for the position of Director of Public Works for the Town of Aurora. CARRIED Councillor Gaertner arrived at 7:01 p.m. -7- Council - October 23, 2007 Special Council Meeting No. 07.25 Page 2 of 2 Tuesday, October 16, 2007 IV READINGOFBY•LAWS Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT the fallowing listed by-law be given 1st, 2nd and 3rd readings, and enacted: 4962-07.0 BEING A BY-LAW to confirm actions by Council resulting from the special meeting of October 16, 2007. CARRIED V ADJOURNMENT Moved by Councillor Wilson THAT the meeting be adjourned at 7:02 p.m. CARRIED Council - October 23, 2007 Presentation (a) Subject: FW: PosterContestWinnersPresentation From: Catherine Marshall Sent: Wednesday, October 17, 2007 7:21 PM To: Panizza, Bob Cc: Morris, Phyllis Subject: PosterContestWinnersPresentation Hello Bob, As requested, here is the 2007 list of the Anti -Litter Poster Contest winner and finalists (in alphabetical order) for the presentation of their plaqued posters at Council on Oct. 23, 7: pm. The families, teachers and judges have all been contacted about the presentation and release forms signed by the parents. These forms are with the Mayor's secretary. 2007 Anti Litter Poster Contest Winner and Finalists: Winner: Jeneva Smith Finalists: Clair. Balkowski Allysah Greaves Max Leroux Haleigh Meech Sarah Pettigrew Justin Pezzack Geoffrey Siow Rola Wahab Aurora Senior PS - Mrs. Shuttleworth Wells St PS Mrs. - Gertzbein Aurora Senior PS -Mrs. Baskin Regency Acres PS - Mr. Salhani Holy Spirit Catholic School - Mrs. Lalonde Holy Spirit Catholic School - Mrs. Lalonde Aurora Senior PS - Mrs. Baskin Aurora Senior PS - Mrs. Shuttleworth Aurora Senior PS - Mrs. Compton There were over 80 entries into the 2007 Anti -Litter Poster Contest. Five Aurora elementary schools are represented here through the winner and 8 finalists. Posters werejudged by 3 local Seniors artists: Dorothy Clark -McClure (winner of 2007 Citizen of the Year award), Mary McIntosh and Bud Switzer and Catherine Marshall, who is an EAC member and graphic designer. Thank you to all of the Aurora grade 4 teachers who helped their students to learn about littering and to participate in this contest. I will be there for the presentation. Catherine Marshall, EAC att: poster contest information poster Council - October 23, 2007 I "What does litter mean to you?" WvIL fti mid al e. r 2!) Receives-their que'd pos er`r m the Mayor at Council (on TV!) evealed�tSpring Anti Utter Da' BBQ, April 28, 2007 TV interview with EAC to promote the next Anti Litter Day Opportunity to be next Anti Litter Day Student Ambassador at their school and their poster could be used for other anti litter events this year! Finalists Receive their plaqued posters from the Mayor at Council (on TV!) Opportunities to be next Anti Litter Day Student Ambassadors at their schools Rules Open to Grade 4 students from Aurora schools Poster size is 11"x17" with 1"border (w!th blank area 11"x3" at bottom of page) Use any flat materials ie: marker, paint, pencil On poster board, paper, construction paper (no foamboard thickness) Name, phone number, teacher and school on back of poster Posters must be delivered by noon, Friday, April 20, 2007 ;.;. EAC to: Town Hall,1 Municipal Drive, Aurora (front desk) AUR,0RA We will enjoy seeing all your posters! Winner and finalists will be called by April 26, 2007 011 http://e•au ro ra.ca/ear/ Run by the Environmental Advisory Committee in conjunction with the Town of Aurora I amoraeac@hotmail.coc -10- Presentation (b) yowmi'q'goddCmTany MEMORANDUM I Office of the CAO Date: October 19, 2007 To: Members of Council From: John Rogers —CAO Re: Character Champion Award - 2007 Please be advised that Mayor Morris has been invited to present the Character Champion Award at the October 23, 2007 meeting to recognize Heather Green as the Character Champion for 2007, Attached please find the nomination form submitted by Carrie Eastwood and join in congratulating Heather Green on this achievement. Sincerely, John Rogers, CAO - 11 - Council - October 23, 2007 Colaunum'ty AURORA "Staff Character Champion - 2007" - Nonunahon;Fonn - < ' I Carrie Eastwood of the Corporate Services Department (Print your name) (Department) nominate: Heather Green _ of the roorate Services Dept - By-law Services (Print staff nominee) (Department) REASON FOR NOMINATION (please print and provide as much detail as possible, use separate sheets for additional information if required.) Heather Green has always demonstrated professionalism and strong morals in her work for the By-law Services Department. In addition to her dedicated services on the job, Heather has also volunteered huge amounts of her own personal time and endless enthusiasm, motivation, hard work and even money from her own pocket, to organize teams to participate and raise money for several major charity events. The most major events at which Heather has lead her teams into victory are the Dragon Boat Races for the United Way and the Canadian Cancer Society's - Aurora Relay for Life. heather is an inspirational motivator, astonishingly creative decorator, fearless leader and the most successful fundraiser I've ever seen in my life. The Town of Aurora is lucky to have such a dedicated employee, and the forhmate participants in the events where Heather is involved are consistently amazed and honoured to work and play side by side with her. I proudly nominate Heather Green for Staff Character Champion for 2007. -12- Council - October 23, 2007 -----Original Message ----- From: Catania, Chris Sent: Wednesday, October 17, 2007 1:45 PM To: Panizza, Bob - Cc: Ewart, Karen; Eastwood, Carrie; Clark, Carol; 'Alison Collins'; Collins-Mrakas, Alison Subject: Town Council October 23, 2007 Hello, Please put onto the agenda (Presentation) for October 23, 2007: Town of Aurora Character Community Committee, "Warm Hearts, Warming Hands" Please let me know if you have any questions. I will be making this presentation. Thanks you, Chris Catania Youth & Community Development Coordinator Town of Aurora (905)726-4760 ccatania@e-aurora.ca Presentation (c) -113- Council - October 23, 2007 -14- Council - October 23, 2007 Delegation (a) Panizza, Bob From: Vicky Norman Sent: Thursday, September 13, 2007 11:49 AM To: Panizza, Bob Subject: Deputation to Town Council Good morning Bob. I would like to request that our CEO, Daniele Zanotti be placed on the agenda to make a 10 minute deputation to Town Council at the meeting scheduled for Tuesday, October 23'6 , 2007, beginning at 7:00 p.m. Mr. Zanotti's presentation will be related to our 2007 Campaign. There will be no written documentation for distribution. I look forward to hearing from you at your earliest convenience. Thanks very much for your assistance, Vicky B. Norman Executive Assistant United Way of York Region Aurora / East Gwillimbury / Georgina / King / Markham / Newmarket / Richmond Hill / Vaughan / Whitchurch-stouffville Tel: (905) 474-9974, ext. 222 Toil Free: 1-877-241-4516 www_ , ulltedwa yyo rkr._e. g on. co. Cn. Remarkable, People. Neighbourhoods, Impact. The Information transmitted is intended only for the person or entity to which It Is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this Information by persons or entities other than the Intended recipient Is prohibited. if you received this in error, please contact the sender and delete the material from any computer, -15- 9/13/2007 Council - October 23, 2007 -16- Council - October 23, 2007 Panizza, Bob Delegation (b) From: Rogers, John Sent: Thursday, October 18, 2007 5:32 PM To: Ewart, Karen Cc; Panizza, Bob; 'Paul.Finlayson@colliers,com'; Schmidt,. Gladys Subject: Colliers Presentation Karen: Please place Paul Finlayson of Colliers International on the Agenda as a delegation to present the Timelines and Marketing Strategy for the sale of the Town's Leslie Street Business Park lands. I am attaching the presentation and would appreciate it being placed on the computer for use on Tuesday. Thank you. I influence Campaign - October 1... John S, Rogers, Chief Administrative Officer Town of Aurora, 1 Municipal Drive, Box 1000 Aurora, Ontario, 1-4G 6,11 Direct 905-726-4744 905-727-3123, Ext 4744 Fax 905-727-4993 Confidential Fax 905-726-4737 Visit our wobsite at www.e-aurora.ca Aurora is a Character Community this month's attribute is INITIATIVE. The information contained in this message is directed in confidence solely to the person{s) named above and may not he otherwise distributed, copied or disclosed. The message may contain Information that is privileged, confidential and exempt from disclosure under the Municipal Freedom of Information and Protection and Privacy Act. If you have received this message in error, please notify the sender immediately advising of the error and delete the message without making a copy. Thank you.