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AGENDA - Council - 20070410Aun,oR.,N COUNCIL AGENDA N0.01-10 IiESDAY, APRILIO, 2001 COUNCIL CNYIIBERS AURORA TOWN ill PUBLIC RELEASE 05/04/07 AUiORA TOWN OF AURORA COUNCIL MEETING AGENDA NO, 07-10 Tuesday, April 10, 2007 7:00 p.m. Council Chambers I DECLARATIONS OF PECUNIARY INTEREST ll APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. //I OPEN FORUM IV APPROVAL OF MINUTES Council Minutes of March 27, 2007, Meeting 07-08 pg. 1 Special Council - Public Planning Minutes of March 28, 2007, pg. 12 Meeting 07-09 RECOMMENDED: THAT the Council minutes from meeting 07-08 and the Special Council - Public Planning minutes from meeting 07-09 be approved. V PRESENTATIONS Council Meeting No. 07-10 Page 2 of 6 Tuesday, April 10, 2007 VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Vlll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS IX DELEGATIONS None X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION XI REGIONAL REPORT Xll READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4902-07.P BEING A BY-LAW to amend the Town's pg. B-1 Dog By-law to prohibit dogs from Town owned properties where they are prohibited. 4903-07.D BEING A BY-LAW to amend By-law No. pg. B-2 2213-78, as amended, being the Zoning By-law of the Town of Aurora. (Part of Lot 22, Con 2, .Y.S., D14-03-07 - Prato Estates Inc.) 4904-07.D BEING A BY-LAW to amend By-law No. pg. B-5 2213-78, as amended, being the Zoning By-law of the Town of Aurora. (Part of Lot 23, Con 2, E.Y.S., D14-04- 07 - Minto Communities (Toronto) Inc.) Council Meeting No. 07-10 Tuesday, April 10, 2007 Page 3 of 6 4905-07.D BEING A BY-LAW to exempt Blocks 27, pg. B-8 29 to 32 inclusive and Block 34, Plan 65M-3850, from the Part Lot Control provisions as provided in subsection 50(5) of the Planning Act, R.S.O. 1990, c.P.13 (as amended) (Aspen Ridge Homes Aurora Ltd.) 4909-07.0 BEING A BY-LAW to confirm actions by pg. B-9 Council resulting from meeting 07-10 of April 10, 2007, XIII CLOSED SESSION Property Matter RECOMMENDED: THAT General Committee convene into Closed Session to consider a property matter— land disposition. XIV ADJOURNMENT Council Meeting No. 07-10 Tuesday, April 10, 2007 Page 4 of 6 AGENDA ITEMS 1. Special General Committee Meeting Minutes No. 07-17 pg. 17 Thursday, March 22, 2007 RECOMMENDED: THAT the Minutes of the Special General Committee Meeting 07-17 be received and the recommendations contained therein be adopted. 2. Special General Committee Meeting Minutes No. 07-18 pg. 20 Monday, March 26, 2007 RECOMMENDED: THAT the Minutes of the Special General Committee Meeting 07-18 be received and the recommendations contained therein be adopted. 3. Extract from General Committee meeting 07-19, April 4, 2007 pg. 23 Re: Item 4 - PW07-004 — Award of Tender No. P.W.2007-02 — Reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Court RECOMMENDED: THAT Tender No. P.W.2007-02 -"Reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Court", be awarded to the North Rock Group Ltd. at its tendered price of $2,329,676.04; and THAT the variance in the storm sewer portion of the project of $23,683.66 be funded from the Storm Sewer Reserve; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and the North Rock Group Limited for the reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Court and the reconstruction of the Machell Park parking lot. Council Meeting No. 07-10 Page 5 of 6 Tuesday, April 10, 2007 4. Extract from General Committee meeting 07-19, April 4, 2007 pg. 24 Re: Item 14 - PW07-003 — Award of Tender P.W.2007-22 — Structural Relining of Watermains on Various Streets RECOMMENDED: THAT Tender No. P.W.2007-22 - "Structural Relining of Watermains on Various Streets", be awarded to Fer-Pal Construction Ltd. at its tendered price of $1,327,449,00, not including GST; and THAT Council approve in advance of final approval of the remainder of the 2007 Capital Budget the watermain relining on: a) Knowles Crescent; b) Jones Court; and c) the "older" section of Corbett Crescent; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and Fer-Pal Construction Ltd. 5. Extract from General Committee meeting 07-19, April 4, 2007 pg. 25 Re: Item 15 - LS07-008 - Wildlife Park Buffer Planting, Tender LS2007-07 RECOMMENDED: THAT Tender LS2007-07 be awarded to S & F Excavating Ltd. in the amount of $179,609.00 for the Wildlife Park Buffer Planting in East Aurora Wetland Complex; and THAT a letter be forwarded to Mr. Tomlinson from the Mayor's Office, thanking him for his contributions. 6. Extract from General Committee meeting 07-19, April 4, 2007 pg. 26 Re: Item 18 - LS07-010 - Sheppard's Bush Artificial Turf Installation - Tender LS2007-16 RECOMMENDED: THAT Tender LS2007-16 be awarded to Defargo Sports Surfacing Inc. in the amount of $379,960.00 not including G.S.T. for the Supply, Delivery and Installation of Artificial Turf at Sheppard's Bush Conservation area. Council Meeting No. 07-10 Tuesday, April 10, 2007 Page 6 of 6 7. Correspondence from Earth Day Canada pg. 27 Re: Earth Day Hometown Heroes Award Program 2007 (Tabled by Mayor Morris) RECOMMENDED: THAT the regarding the Earth Day Hometown Heroes Award Program 2007, be received for information. 8. Memorandum from the Administrative Co-ordinator pg. 31 Re: Minutes of April 4, 2007 General Committee RECOMMENDED: THAT the memorandum from the Administrative Co-ordinator be received as information. COUNCIL - APR I L 10, 2007 AuRgoRA TOWN OF A URORA COUNCIL MEETING MINUTES NO. 07-08 Council Chambers Aurora Town Hall Tuesday, March 27, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Manager of Engineering Services, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m. DECLARATIONS OF PECUNIARY INTEREST Councillor Marsh declared an interest in item 2(5) - Servicing Allocation Matrix, due to her spouse's employer being named as an applicant and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Buck declared an interest in item 12 pertaining to a resolution from the City of Vaughan regarding the introduction of a property tax grant for seniors, by virtue of her own status as a senior, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor McRoberts declared an interest in item 15 pertaining to a noise exemption request, by virtue of his employment with the requesting party, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Wilson declared an interest in item 16 pertaining to a lease agreement between Town of Aurora and York Region Neighbourhood Services Inc., by virtue of a client relationship, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. -1- COUNCIL-cA&Ril ifieeti6g N(2@bi78 Tuesday, March 27, 2007 Page 2 of 11 H APPROVAL OF AGENDA Moved by Councillor MacEachern Seconded by Councillor Buck THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: )> Item 16 - Correspondence from Mr. M. Halsey of Papazian Halsey Myers Barristers & Solicitors Re: Lease Agreement Between Town of Aurora and York Region Neighbourhood Services Inc., Jack Woods Property, 95 Allaura Boulevard ➢ Schedule "A to accompany By-law 4896-07.D Being a By-law to amend Bylaw 2213-78 (Whitwell Developments Limited, File D14-09-06) ➢ Item 17 - Memo from Administrative Co-ordinator Re: Request for Budget Meeting Dates CARRIED 111 OPEN FORUM Mr. John Nimmo, of Keswick addressed Council to express his dissatisfaction that the Town of Aurora did not act upon his prior requests for assistance from the Town of Aurora regarding a property related matter which has resulted in his involvement in a lawsuit. IV ADOPTION OF MINUTES Special Council - Public Planning Minutes of February 28, 2007, Meeting 07- 06 and Council Minutes of March 7, 2007, Meeting 07-07 Moved by Councillor Buck Seconded by Councillor Granger THAT the Special Council - Public Planning Minutes from meeting 07-06 and Council Minutes from meeting 07-07 be approved. CARRIED V PRESENTATIONS Presentation of the Eat Smart Awards Mr. Steve Rebellato, Acting Food Safety Manager and Ms Kim Adeney, Health Educator for the Region of York, presented the Provincial 2007 Eat Smart Awards to the following Aurora Restaurants for offering exceptional standards in food safety, smoke free environments and healthy choices for the residents of Aurora: • Maureen Crosby accepted the award on behalf of Chinook • Tom Woo accepted the award on behalf of Moon Garden • Thomas Pang accepted the award on behalf of the Pure Pizza Company -2- COUNCIL-CA@Qi1 ifleetieg Nc?@9U8 Tuesday, March 27, 2007 Page 3 of 11 Presentation to the Town of Aurora Staff Together (TOAST) Committee from Tim Jones and Steve Hinder on behalf of the 2006 Aurora Mayor's Charity Golf Classic Mr. Steve Hinder advised that the Aurora Mayor's Charity Golf Classic began in 1998 as a means of raising funds to support the good work being done by many members of this great community in which we live. Mr. Hinder advised that over the years the Classic has raised over $400,000 which has been used to support local organizations such as Southlake Regional Health Centre, The Aurora Seniors' Centre, Aurora Arboretum, Community Safety Village, the Aurora Recreation Centre, Safehaven and CHATS, to name a few. Mr. Hinder advised that the final benefactor of the remaining proceeds from this tournament is the Town of Aurora Staff Together "TOAST" Committee. Mr. Tim Jones, former Mayor of the Town of Aurora, presented the members of the TOAST Committee with a cheque for $12,075.82 and expressed his congratulations and gratitude for the wonderful work that the TOAST Committee does every day. Ms Sara Tienkamp, Parks Operations Crew Leader and Chair of the TOAST Committee, introduced the following Members of the TOAST Committee: • Ann Clarke, Co -Chair of TOAST and Administrative Assistant to the Director of Public Works • Angie Roylance, Treasurer for TOAST and Secretary Treasurer/Committee of Adjustment • Cindy Janzen, Administrative Assistant to the CAO • Carol Clark, Council/Committee Secretary • Judy Sherin, Leisure Services Facilities Booking Administrator • Kathie Bishop, Purchasing Co-ordinator Carol Clark spoke on behalf of the TOAST Committee and thanked Former Mayor Tim Jones and Former Councillor Steve Hinder for their kindness and generosity and for placing their trust in TOAST and honouring them with this generous contribution. Ms Clark advised that these funds will assist the TOAST Committee significantly in carrying out their mandate to be representative of all staff within the Town of aurora and to work as a team to co-ordinate charitable initiatives in order to help the less fortunate within our community. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2, 3, 5, 6, 7, 8, 9, 10, 11, 12, 14, 15, 16 and 17 were identified for discussion. Vll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. Special General Committee Meeting Minutes No. 07-15 Saturday, March 10, 2007 THAT the Minutes of the Special General Committee Meeting 07-15 be received and the recommendations contained therein be adopted. -3- COUNCIL-C&RRil IWeeiig Nc2@06b Page 4 of 11 Tuesday, March 27, 2007 4. CS07-020 — Graffiti Abatement Ad Hoc Committee — Terms of Reference THAT the proposed Terms of Reference for the Graffiti Abatement Ad Hoc Committee be adopted; and THAT staff be authorized to proceed with advertising for members to the Committee. 13. Correspondence from York Regional Police Re: Appointment of Interim #1 District Inspector - Mark Grant Tabled by Mayor Morris THAT the correspondence from York Regional Police regarding the appointment of Interim #1 District Inspector Mark Grant, be received for information. CARRIED Vill NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Councillor Collins-Mrakas advised that she recently attended the inauguration of the Harriet Tubman Institute for Research on the Global Migration of African Peoples which coincided with the bicentenary of the British Edict to abolish slavery. Councillor Collins-Mrakas advised that the ceremony included a special convocation at which Her Excellency, the Right Honourable Governor General Michaelle Jean was awarded a doctorate of laws. Councillor Collins-Mrakas advised that she was honoured to meet her Excellency the Governor General and was able to extend her congratulations on behalf of the Town of Aurora. Mayor Morris advised that all, but one, of the advisory committees of Council are now active and there will be a closed session this evening to establish the membership of the final remaining advisory committee, which will be announced at the end of this meeting. Mayor Morris advised that there is still a need for volunteers to form a committee for the Farmers Market this year. Mayor Morris advised that April 28 will be Anti -litter day. Councillor Wilson advised that he was able to ride along side of Robert Comeau, Platoon Chief for York Central Fire Services, for an evening of "Fire Duty". Councillor Wilson advised that it was an interesting and fun experience and that residents can rest assured that their safety is in good hands. IX DELEGATIONS None -4- COUNCIL—C&Fitl3il IIOee#i8g No40''B68 Page 5 of 11 Tuesday, March 27, 2007 X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. General Committee Meeting Minutes No. 07-16 Tuesday, March 20, 2007 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 07-16, TUESDAY, MARCH 20 2007 Councillor Marsh, having previously declared an interest in item 2(5), did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. 3. 5. (5) PL07-020 — Servicing Allocation Matrix Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT the attached Matrix for the Allocation of Servicing Capacity, Appendix 1, be adopted by Council and used to determine applications that may be considered for allocation. CEL-i31_:1117 Councillor Gaertner withdrew her Notice of Motion suggesting that all presentations be done at Council meetings only. Moved by Councillor Gaertner Seconded by Councillor Collins-Mrakas THAT the balance of the Minutes of the General Committee Meeting 07- 16 be received and the recommendations contained therein be adopted. CARRIED EDAC07-01 — Economic Development Advisory Committee Meeting Minutes — March 8, 2007 Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the Economic Development Advisory Committee Meeting minutes of March 8, 2007 meeting be deferred back to the Economic Development Advisory Committee for further review. CARRIED Memorandum from the Director of Corporate Services Re: Special General Committee Meeting to discuss Church Street School Moved by Councillor MacEachern Seconded by Councillor Wilson THAT a Special General Committee Meeting be held on Monday, April 16, 2007 to discuss Church Street School. CARRIED Moved by Councillor MacEachern Seconded by Councillor Wilson THAT item 14 be brought forward for discussion at this time. CARRIED —5— COUNCIL-cA&Ril l0eeti@g NaOf iT8 Tuesday, March 27, 2007 Page 6 of 11 14. LS07-009 — Aurora Minor Hockey - Ontario Hockey Federation Atom AA Championship Tournament Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT Council waive fees in the amount of $4,500.00 in support of the Ontario Hockey Federation Atom AA Championship Tournament on April 13t' to 15th, 2007; and THAT staff determine whether it should be in the form of a grant or a waiver of fees. CARRIED Moved by Councillor Buck Seconded by Councillor McRoberts THAT Section XI - Reading of By-laws be brought forward for discussion at this time, with the exception of the confirming By-law - 4899-07.C, which should be passed upon the conclusion of this meeting. CARRIED XIl READING OF BY-LAWS Moved by Councillor MacEachern Seconded by Councillor Wilson THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4885-07.D BEING A BY-LAW to establish Highways on Plan 65M-3851 (Preserve) 4891-07.D BEING A BY-LAW to amend By-law 2213-78 (Brookvalley - 14425 Bayview Avenue File D14-06-05)) 4896-07.D BEING A BY-LAW to amend Bylaw 2213-78 (Whitwell Developments Limited, File D14-09-06) 4901-07.H BEING A BY-LAW to appoint a Deputy Fire Chief for the Amalgamated Fire and Emergency Services Department. (R. Paul Leslie) CARRIED 6. ADM07-001 -2006 Annual Report Moved by Councillor MacEachern Seconded by Councillor Granger THAT the 2006 Annual Report for the Town of Aurora together with the editorial amendments, be received as information. CARRIED COUNCIL-CAABilll6elfl@g Nc2Ndh Tuesday, March 27, 2007 Page 7 of 11 8. Press Release from the GTA/905 Healthcare Alliance Re: Richmond Hill joins call for Fair Health Care Funding for GTA/905 Tabled by Mayor Morris Moved by Councillor Gaertner Seconded by Councillor McRoberts WHEREAS York Region residents are now contributing more than $170 million to the province of Ontario by way of the health care tax; THEREFORE be it resolved that the Town of Aurora ask the Province of Ontario to provide immediate growth funding to the Town of Richmond Hill's and other GTA/905 hospitals so they can meet the hospital care needs of the growing number of residents in their communities; FURTHER that the Town of Aurora ask the Province of Ontario to commit to funding new Local Health Integration Networks (LHIN) for hospital and other health care services on the basis of LHIN population size, growth and characteristics, i.e. population -based funding; AND FURTHER that the Town of Aurora ask the Province of Ontario to begin developing a hospital and health services plan for Ontario's high growth regions to help build the "complete communities" envisioned in the Places to Grow Act, - AND THIS MOTION be sent to the Premier of Ontario, the Minister of Health and Long -Term Care, the Minister of Finance and the Association of Municipalities of Ontario. CARRIED Motion from Councillor Buck Re; Library Square and the disposition of the former Hydro Building Moved by Councillor Buck Seconded by Councillor Marsh THAT Council and staff convene a closed meeting training session under section 239 (3.1) of the Municipal Act to allow full, frank and free discussion which will allow intelligent and informed decisions to be made subsequently without prejudice and for the benefit of the community. On a recorded vote the motion was DEFEATED YEAS:4 NAYS: 5 VOTING YEAS: Councillors Buck, Collins-Mrakas, Marsh and McRoberts VOTING NAYS: Councillors Gaertner, Granger, MacEachern, Wilson and Mayor Morris Resolution from the Town of Richmond Hill Re: Notice of Special Council Meeting -Thursday, April 5, 2007 Moved by Councillor Marsh Seconded by Councillor Buck THAT the resolution from the Town of Richmond Hill regarding notice of Special Council Meeting - Thursday, April 5, 2007 be received for information. wi."Z Fes] -7- COUNCIL — ChRdcil kweddlIg N3.m®16s Page 8 of 11 Tuesday, March 27, 2007 10. Memorandum from the Director of Leisure Services Re: Lifesaving Society's Awards Ceremony (Tabled by Mayor Morris) Moved by Councillor Gaertner THAT the Memorandum from the the Town of Aurora's lifesaving 2006, at the Lifesaving Society's be received for information. Seconded by Councillor MacEachern Director of Leisure Services regarding rogram being awarded first place for kwards Ceremony on March 30, 2007, CARRIED 11. Resolution from the Town of Markham Re: Justices of the Peace for Central East Region Moved by Councillor MacEachern Seconded by Councillor Marsh THAT the resolution from the Town of Markham regarding Justices of the Peace for Central East Region, be received and endorsed by the Town of Aurora. CARRIED Councillor Buck, having previously declared an interest in item 12, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. 12. Resolution from the City of Vaughan Re: Request that the Region of York Introduce Property Tax Grant Program for Qualifying Seniors Moved by Councillor Marsh Seconded by Councillor McRoberts THAT the resolution from the City of Vaughan regarding a request that the Region of York introduce a property tax grant program for qualifying seniors, be received for information. CARRIED Moved by Councillor Gaertner Seconded by Councillor Buck THAT the Director of Financial Services be requested to prepare a report outlining the feasibility and implications of initiating a Property Tax Grant Program for seniors in the Town of Aurora, and report back before the summer. CARRIED Councillor McRoberts, having previously declared an interest in item 15, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. 15. C807-022 — Noise Exemption Request Moved by Councillor Buck Seconded by Councillor Wilson THAT an exemptions to Section 2 of Schedule "B" of the Town Noise By- law be granted to Percon Construction Limited to work beyond 7 p.m. on March 291h and April 3 d at their site located at 130 River Ridge Boulevard; and COUNCIL-CBiRrBil &ee1Qg Na0-ld6 Tuesday, March 27, 2007 Page 9 of 11 THAT Percon Construction Limited notifies the homeowners in the area of the site of their intentions. CARRIED Councillor Wilson, having previously declared an interest in item 16, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. 16. Correspondence from Mr. M. Halsey of Papazian Haisey Myers Barristers & Solicitors Re: Lease Agreement Between Town of Aurora and York Region Neighbourhood Services Inc., Jack Woods Property, 95 Allaura Boulevard (ADDED ITEM) Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT Correspondence from Mr. M Heisey of Papazian Haisey Myers Barristers & Solicitors regarding a Lease Agreement between the Town of Aurora and York Region Neighbourhood Services, be received for information. CARRIED 17. Memo from Administrative Co-ordinator Re: Request for Budget Meeting Dates (ADDED ITEM) Moved by Councillor MacEachern Seconded by Councillor Wilson THAT the previous meeting date, as shown in item 5, be rescinded; and THAT the following meetings be established: • Monday, April 16, 2007 7:00 pm • Monday, April 23, 2007 7:00 pm • Thursday, April 26, 2007 7:00 pm CARRIED XI REGIONAL REPORT Special General Committee Budget Meeting Special General Committee Church Street Public School Special General Committee Budget Meeting Mayor Morris advised that she recently attended a solid waste management meeting, at which she obtained confirmation that Aurora is not among the locations under consideration for the proposed waste incineration facility. Mayor Morris encouraged staff and Council to attend the information sessions which are held in the Mayors' Office prior to Regional Council meetings where staff and Councillors are welcome to pass on questions or information to be brought forward at Regional Council. Moved by Councillor McRoberts Seconded by Councillor Marsh THAT the procedural by-law be waived to permit Councillor Wilson to make a notice of motion. CARRIED -9- COUNCIL—C&J?RII1ddee1I%Nd6t& Tuesday, March 27, 2007 Page 10 of 11 Councillor Wilson provided a Notice of Motion pertaining to an off -site workshop. Xll CLOSED SESSION Property, Legal and Personal Matters Moved by Councillor McEachern Seconded by Councillor Gaertner THAT Council convene into a Closed Session to consider legal, property and personal matters. CARRIED Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT Council reconvene at 10:53 p.m. CARRIED Councillor Buck left the meeting at 10:20 p.m. Moved by Councillor Marsh Seconded by Councillor McRoberts THAT Council recess at 10:00 p.m. CARRIED Moved by Councillor McRoberts Seconded by Councillor MacEachern That the following people be appointed as members of the Leisure Services Advisory Committee: Residents: John Clement Margaret Kingerski Michael Levesque Judy Norwell Kenneth Whitehurst Youth Representatives: Darby Piquette Nameer Rizvi Sports Council Representative: Carol Walthers CARRIED Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT Terms of Reference for the Leisure Services Advisory Committee be amended to increase the overall membership to 11 members. CARRIED —10— COUNC I L—C*Rilllheelipg Nc2NQ Tuesday, March 27, 2007 Page 11 of 11 Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 4899-07.0 BEING A BY-LAW to confirm actions by Council resulting from the meeting of March 27, 2007. CARRIED Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT Council convene into a Closed Session to consider legal, property and personal matters. CARRIED Xlll ADJOURNMENT Moved by Councillor MacEachern THAT the meeting be adjourned at 10:55 p.m. CARRIED —11— COUNCIL - APRIL 10, 2007 AuRpRA TOWN OF AURORA SPECIAL COUNCIL - PUBLIC PLANNING MEETING MINUTES NO. 07-09 Council Chambers Aurora Town Hall Wednesday, March 28, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris In the Chair; Councillors McRoberts, MacEachern, Gaertner, Granger, Marsh, Collins- Mrakas, Buck, Wilson MEMBERS ABSENT None Chief Administrative Officer, Director of Planning, Planner, Acting Planner, Director of Corporate Services/Town Clerk, and Council/Committee Secretary. The Mayor called the meeting to order at 7:02 p.m. DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 11 APPROVAL OF AGENDA Moved by Councillor Buck Seconded by Councillor Collins-Mrakas THAT the agenda as circulated by the Corporate Services Department, with the following additions, be approved: Correspondence from Mr. John Chambers Re: Item 1 — PL07-022 Zoning By-law Amendment Application 100 Old Yonge Street Correspondence from Mr. Christopher Ballard Re: Item 2 — PL07-023 Official Plan and Zoning By-law Amendment Applications York Catholic District School Board CARRIED Ill PLANNING APPLICATIONS Mayor Morris outlined the procedures that would be followed in the conduct of the public meeting. The Town Clerk confirmed that appropriate notice had been given and that signs had been posted on the subject properties in accordance with the relevant provisions of the Planning Act. -12- COUNCIL - APRIL 10, 2007 Special Council — Public Planning Minutes No. 07-09 Page 2 Wednesday, March 28, 2007 PL07.022 - Zoning By-law Amendment Application Antonios & Sylvia Petratos 100 Old Yonge Street Part Lot 84, Concession 1 E.Y.S. File D14-16-06 Planning Staff The Acting Planner provided a description of the application and reviewed the contents of the report, outlining the location of the property and current uses of the subject and surrounding lands. The Acting Planner advised that an amendment to the Zoning By-law Is required in order to rezone the subject lands as "Detached Dwelling Second Density (R2.X) Exception", In order to permit the development of the lands for two new residential infill building lots on either side of the existing dwelling. The Acting Planner explained that the applicant intends to retain and restore the existing 2-storey dwelling, which is listed on the Town of Aurora Register of Properties and Cultural Heritage Value or Interest. The Acting Planner also advised that staff has suggested to relocate the building addition, located on the east side of the existing dwelling, to the south side of the lot along Hollingshead Drive and that driveway access for all 3 lots will be provided off of Hollingshead Drive. Aoplicant/Agent Mr. Tony Voutsinos, realtor for Homelife, representing Mr. Nick Lagani, who has conditionally purchased the property pending the outcome of the rezoning matter, addressed the committee to review the application. Mr. Voutsinos advised that the intent is to respect the heritage design of the existing dwelling when building the two additional dwellings and that the existing mature trees will not be indiscriminately removed. Public Comments Several members of the public provided comments in opposition to the proposal, as follows: Eric McCartney,1 Buchanan Crescent - removal of vegetation - parking on the property size of proposed properties view of heritage property may be blocked traffic flow noise - consideration of alternate uses - suggestions that zoning be reinstated if construction does not begin within three years Linda Buchholz, 12 Hollingshead Drive removal of trees - parking - current fence and its condition Eugenio Colin, 26 Hollingshead Drive - size and style of proposed dwellings John Chambers, 1 Raiford Street - heritage value of current dwelling and whether the entire site should be considered - impact of the development on his property -13- COUNCIL - APRIL 10, 2007 Special Council — Public Planning Minutes No. 07.09 Page 3 Wednesday, March 28, 2007 The public portion of the meeting closed at 7:47 p.m. and Council's deliberations began. Councillor Wilson arrived at 7:55 p.m. Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the application be approved in principle, subject to the front of the existing house being established to face Old Yonge Street without visual obstruction; and THAT the applicant agrees to designate the house as a heritage home; and THAT the applicant enter into a Tree Preservation Agreement with the Town of Aurora; and THAT the applicant enter into an Engineering Agreement with the Town of Aurora; and THAT the applicant retains an arborist to prepare a tree preservation and landscape plan; and THAT consideration be given to the concerns raised by the residents; and THAT consideration be given to the concerns raised in the staff report; and THAT the matter be brought back to a future Council meeting On a recorded vote the resolution was CARRIED. YEAS: 6 NAYS: 3 VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Marsh, McRoberts and Mayor Morris VOTING NAYS: Councillors Buck, Collins-Mrakas and Wilson Councillor Wilson abstained from voting as he arrived late and did not hear the entire presentation. Moved by Councillor Wilson Seconded by Councillor Marsh THAT the committee recess at 8:25 p.m. CARRIED Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the committee reconvene at 8:35 p.m. CARRIED -14- COUNCIL - APRIL 10, 2007 Special Council — Public Planning Minutes No. 07-09 Page 4 Wednesday, March 28, 2007 2. PL07-023 - Official Plan Amendment and Zoning By-law Applications York Catholic District School Board 59 Industrial Parkway North, 250, 260, 270, 280, 282, 286, 290, 294 & 298 Wellington Street East Northeast area of Wellington Street East and Industrial Parkway North Files D09-05-06 and D14-14-06 Planning Staff The Planner provided a description of the application and reviewed the contents of the report, outlining the location of the property and current uses of the subject and surrounding land. The Planner advised that the applicant has requested to redesignate the General Industrial and Service Commercial lands to a site specific "Institutional" designation in order to incorporate site specific policies which reflect the subject development The Planner also advised that the use of the lands as institutional use is not permitted and that a rezoning is required. The Planner explained that the applicant intends to develop the lands for a 3- storey Catholic High School with an anticipated ultimate population of 1,400 students, including playing fields, 271 parking spaces, bus lanes and provisions for port-a-pak classrooms to be located in the existing parking area. The Planner also outlined that access to the school is proposed from two locations — full access from rhw Industrial Parkway North frontage, with signalized control, and a right -in, right -out access from Wellington Street East. Applicant/Agent Mr. Dan McCowell, Senior Manager of Administrative Services for the York Catholic District School Board and Ms Elizabeth Crowe, Chair of the York Catholic District School Board, addressed the committee to outline the reasons for the application at the proposed site. The representatives advised that, due to significant population growth within the Region, and therefore overcrowding at the current Catholic high schools in Aurora, a need has arisen to construct an additional school. The representatives also advised that site identification was thoroughly reviewed, resulting in the selection of the proposed site as the best alternative due to its close proximity to public transit, restaurants, the Aurora Family Leisure Complex and the fact that it is within walking distance for a vast majority of those who would be attending the school. Public Comments Ms Rebecca Beaton addressed the committee to obtain responses to issues such as, but not limited to, the following: - student capacity and their residence - height of the school - port-a-paks schoolbuses - parking - site layout Ms Beaton also expressed concern that Aurora is deficient in employment lands and that no tax revenue will be received by the town should this application go forward. Responses to Ms Beaton's concerns were given by staff and representatives from the York Catholic District School Board. The public portion of the meeting closed at 9:30 p.m. and Council's deliberations began. -15- COUNCIL - APRIL 10, 2007 Special Council — Public Planning Minutes No. 07-09 Page 5 Wednesday, March 28, 2007 Moved by Councillor Buck Seconded by Councillor Gaertner THAT the meeting be extended past 10:30 p.m. in order to continue discussion on the remaining agenda item. CARRIED Moved by Councillor Granger Seconded by Councillor Gaertner THAT the application be denied. DEFEATED Moved by Councillor Wilson Seconded by Councillor Marsh THAT the application be brought back to a future Council meeting upon resolution of the major outstanding issues, such as: traffic, parking, a peer review of the applicant's comments regarding the OPA issues, YRT upgrades, playing fields, community theatre, and easements. CARRIED 1V READING OF BY-LAWS Moved by Councillor Buck Seconded by Councillor Wilson THAT the following listed by-law be given 1" 2ntl and 3rtl readings, and enacted: 4906-07.0 BEING A BY-LAW to confirm actions by Council resulting from meeting 07- 09 on Wednesday, March 28, 2007, CARRIED V ADJOURNMENT Moved by Councillor Marsh THAT the meeting be adjourned at 11:30 p.m. CARRIED -16- COUNCIL - APRIL 10, 2007 A,uR µLOENDA M # I TOWN OFAURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-17 Holland Room Aurora Town Hall Thursday, March 22, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Financial Services/ Treasurer, Director of Building, Director of Planning and Development and Administrative Co- ordinator/Deputy Clerk Mayor Morris called the meeting to order at 7:12 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. H APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department be approved: C9_177wll 11 DELEGATIONS None III CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Memorandum from the Director of Financial Services/Treasurer Additional Information Requested as part of the 2007 Operating Budget ➢ Net Budget Increase — Comparisons ➢ Replacement Pages - Operating Budget — 2007 Draft 2 Community Centre Leisure Complex New Recreation Complex -17- COUNC I L - geMILGAr'al A%% ttee Meeting No. 07-17 Thursday, March 22, 2007 Page 2 of 3 2. 3. General Committee recommends: THAT the Memorandum from the Director of Financial Services/Treasurer regarding Additional Information Requested as part of the 2007 Operating Budget and attachments be received for information purposes. CARRIED Extract from March 8, 2007 Environmental Advisory Committee Meeting Request for Pre -Approval of Expenses for the EAC General Committee recommends: THAT an amount of $1,955.00 be approved as a portion of the 2007 budgetary requirement for the Environmental Advisory Committee for the following expenses, prior to the adoption of the 2007 Operating Budget: Display Panel Seminar Expenses Printing/photocopying Material for Bird Houses Name Tags Contingency under the authority of the Chair Tree Seedlings CARRIED Operating Budget Review Planning and Development $ 500.00 $ 600.00 $ 100.00 $ 150.00 $ 125.00 $ 200.00 $ 280.00 The Director of Planning and Development provided the committee with an overview of the proposed 2007 Business Plan and the budget drivers for the Planning and Development Department. General Committee recommends: THAT the presentation and Draft 2007 Operating Budget of Planning and Development be received for information. CARRIED Building Administration Department The Director of Building Administration/Chief Building Official provided the committee with an overview of the duties and proposed 2007 Budget for the Building Administration Department. General Committee recommends: THAT the presentation and Draft 2007 Operating Budget of Building Administration be received for information. CARRIED Iff-C COUNCIL - S'pecciial�Gehe0rs Ammlttee Meeting No. 07-17 Page 3 of 3 Thursday, March 22, 2007 g Financial Services The Director of Financial Services provided the committee with an overview of the proposed 2007 Budget and how the department was addressing issues raised by the Town Auditors in the past including succession planning. General Committee recommends: THAT the presentation and Draft 2007 Operating Budget of Financial Services be received for information. [I1 77114-91 4. Revised 2007 Operating Budget Summary Sheets The Director of Financial Services distributed a summary of the Tax Levy Impact and a list of all changes to 2007 Levy by senior staff. General Committee recommends: THAT summary of the Tax Levy Impact and a list of all changes to 2007 Levy by senior staff be received for information. CARRIED IV ADJOURNMENT General Committee recommends THAT the meeting be adjourned at 10:26 p.m. CARRIED PHYLLIS M. MORRIS, MAYOR K. EWART, DEPUTY CLERK -19- COUNCIL - APRIL 10, 2007 Auk gryAGENDA ITEM # a TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-18 Holland Room Aurora Town Hall Monday, March 26, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Granger, MacEachern (until 10:42 p,m.), Marsh, McRoberts and Wilson. MEMBERS ABSENT Councillor Gaertner OTHER ATTENDEES Chief Administrative Officer, Director of Financial Services/Treasurer, and Administrative Co- ordinator/Deputy Clerk Mayor Morris called the meeting to order at 7:04 p.m. DECLARATIONS OF PECUNIARY INTEREST Councillor McRoberts declared a pecuniary interest in capital project #31044 2007 Sidewalk Reconstruction — Centre Street and Catherine Avenue, as he resides in the area. Councillor McRoberts did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor McRoberts declared a pecuniary interest in capital project #31060 Northeast Quadrant Traffic Calming, as he resides in the area. Councillor McRoberts did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor McRoberts declared a pecuniary interest in capital project #73031 Lions Park Rehabilitation, as he resides in the area. Councillor McRoberts did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. 11 APPROVAL OFAGENDA General Committee recommends; THAT the agenda as circulated by the Corporate Services Department with the following additional items be approved: ➢ Extract from General Committee meeting 07-12, February 20, 2007 Delegation (a) Mr. Harold Sellers, Executive Director, Oak Ridges Trail Association Re: The Moraine For Life Adventure Relay ➢ Net Budget Increase - Comparisons CARRIED -20- COUNCIL —eRiJl Gejr'al Lo0m0mittee Meeting No. 07-18 Page 2 of 3 Mondlay, March 26, 2007 11 DELEGATIONS None III CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Operating Budget Review Administration The Chief Administrative Officer provided the committee with a copy of the organizational chart of the department and an overview of the CAO's budget including Legal Services, Communications/Marketing and Economic Development. General Committee recommends: THAT a decision on the Economic Development Draft 2007 Operating Budget be deferred until further information is obtained. CARRIED General Committee recommends: THAT presentation and Draft 2007 Operating Budget of Administration including Chief Administrative Officer division, Legal Services, Marketing and Communications be received for information. CARRIED Council The committee was advised that the 2007 Operating Budget for Council was consolidated rather than separated into individual budget lines for the Mayor's Office and each member of Council. General Committee recommends: THAT the conference allowance be increased to $3,000 per Councillor; and THAT Administration Policy No. 57 be amended to reflect this increase. CARRIED General Committee recommends: THAT the annual travel allowance of each Councillor be increased to $1,500 annually; and THAT Section 9 of By-law 4859-06 being the Council Remuneration By- law be amended to reflect this increase. CARRIED -21- COUNC I L - Meg l6erlll Aihihlttee Meeting No. 07-18 Page 3 of 3 Monday, March 26, 2007 General Committee recommends: THAT sufficient funds be allocated for a full time administrative assistant, at a junior level, to provide administrative support to Council. AMENDMENT: Upon the question of the adoption of the resolution, it was: General Committee recommends: THAT staff provide the full time equivalents (FTE) actual and authorized figures, summarized by department, for the next budget meeting. CARRIED AS AMENDED General Committee recommends: THAT the hour be extended to discuss the remainder the items of the agenda. MWININI Councillor MacEachern left the meeting at 10:42 p.m. 2. Memorandum from the Director of Financial Services Operating Budget — 2007 — Draft 2 — Current Position Levy Sheet for the Period 2007 - 2010 List of Changes to the Operating Budget Capital List —Summary of Projects The material listed above was distributed for information purposes. IV ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:48 p.m. PHYLLIS M. MORRIS, MAYOR K. EWART, DEPUTY CLERK -22- COUNCIL — APRIL 10, 2007 AGENDA rrEM'# 3 EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-19 HELD ON WEDNESDAY, APRIL 4, 2007 V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 4. PW07-004 — Award of Tender No. P.W.2007-02 — Reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Court THAT Tender No. P.W.2007-02 - "Reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Court", be awarded to the North Rock Group Ltd. at its tendered price of $2,329,676.04; and THAT the variance in the storm sewer portion of the project of $23,683.66 be funded from the Storm Sewer Reserve; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and the North Rock Group Limited for the reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Court and the reconstruction of the Machell Park parking lot. CARRIED —23— COUNCIL — APR I L 10, 2007 AGENDA ITEM # � EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-19 HELD ON WEDNESDAY, APRIL 4, 2007 V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as `Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 14. PW07-003 — Award of Tender P.W.2007-22 — Structural Relining of Watermains on Various Streets THAT Tender No. P.W.2007-22 - "Structural Relining of Watermains on Various Streets", be awarded to Fer-Pal Construction Ltd. at its tendered price of $1,327,449.00, not including GST; and THAT Council approve in advance of final approval of the remainder of the 2007 Capital Budget the watermain relining on: a) Knowles Crescent; b) Jones Court; and c) the 'older" section of Corbett Crescent; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and Fer-Pal Construction Ltd. CARRIED —24— COUNCIL - APRIL 10, 2007 EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-19 HELD ON WEDNESDAY, APRIL 4, 2007 15. LS07-008 -Wildlife Park Buffer Planting, Tender LS2007-07 General Committee recommends: THAT Tender LS2007-07 be awarded to S & F Excavating Ltd. in the amount of $179,609.00 for the Wildlife Park Buffer Planting in East Aurora Wetland Complex; and THAT a letter be forwarded to Mr. Tomlinson from the Mayor's Office, thanking him for his contributions. CARRIED -25- COUNCIL — APR I L 10, 2007 AGENDA ITEM # �a EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-19 HELD ON WEDNESDAY, APRIL 4, 2007 18. LS07-010 — Sheppard's Bush Artificial Turf Installation - Tender LS2007-16 General Committee recommends: THAT Tender LS2007-16 be awarded to Defargo Sports Surfacing Inc. in the amount of $379,960.00 not including G.S.T. for the Supply, Delivery and Installation of Artificial Turf at Sheppard's Bush Conservation area. CARRIED —26— -99�tgy,L6 ss4� I L 10, 2007 From: Suzanne Reiner [AGENDA ITEM # Sent: Wednesday, March 28, 2007 9:34 AM To: 'Phyllis Morris' Subject: Nominating David Tomlinson for Earth Day Hometown Heroes Award Dear Mayor Morris, The EAC Naturalization and Wildlife sub -committee would like to nominate David Tomlinson for the Earth Day Hometown Hero Award. Before the April 20th deadline, we will need: 1. Two reference letters illustrating the candidate's environmental accomplishments 2. Two items of supporting documentation David is aware that we are nominating him for Hometown Heroes and he supplied us with his 1998 proposal for the creation of the Wildlife Park in Aurora. We have an Era -Banner article dated July 18th, 2006 that we will use as supporting documentation. We now need the reference letters and we were wondering if you could write one of them. I would also like to contact Jim Tree or anyone else you can think of to write the second letter. This is what we know of David so far: David Tomlinson, O.A.L.A. (E) • international award winning landscape architect, horticultural and wildlife lecturer • creator of Merlin's Hollow in Aurora, his garden has been featured in many horticultural journals, national magazines, television and radio shows most recent awards were from: • the Canadian Society of Landscape Architects • a Regional Honour and National Merit Award for the design of the 18 acre of Fletcher Wildlife Garden in Ottawa • Regional Honour and National Citation for the Evaluation of the Natural Environment Rowntree Mills Park for Metro Toronto • in 1999 he was awarded Emeritus status in recognition of his outstanding contribution to the profession of Landscape Architecture He's also been paid to lecture / do a presentation recently in Ottawa (January or February 2007), the Granite Club in Toronto (I think it was the Granite Club, well a club in Toronto, last month) and he's one of several Celebrity Speakers at the Toronto International Centre this week at the Home and Garden Show. It would be wonderful if he won the award, he is such an inspiration. Thank you for all that you do for us and this town. The EAC Naturalization and Wildlife Sub -committee Suzanne Reiner Barbara Best Tracey Etwell —27— COUNCIL - APRIL 10, 2 *ETOWN ROES EARTH �� D A_Y - OM ; , O J NN HE -ROES RECOGNIZING ENVIRONMENTAL ACHIEVERS Calling all Hometown Heroes! Earth Day Canada wants to know about the environmental heroes in your hometown Who are Earth Day Hometown Heroes? Hometown Heroes are the largely unsung Canadians making significant environmental contributions within their communities. Earth Day Canada would like to recognize these local heroes and celebrate their valuable efforts and achievements. The 2007 Hometown Hero Award winner will be honoured at our 41h Annual Gala to be held in Toronto, Ontario — June 1st, 2007. What are we looking for in a Hometown Hero? An Earth Day Hometown Hero is an inspired community environmental leader who has truly made a difference and improved the state of our environment at the local level. Read about the accomplishments of last year's winner and finalists at earthday.ca/hometown. Candidates may be nominated, or can apply on their own behalf. Past Hometown Heroes' candidates and finalists may reapply. Possible candidates for this award include any of the following groups or individuals: • Children • Municipalities • Teachers • Non-profit organizations • Families • First Nations organizations • Community leaders • Government employees • Schools • Community groups Please note: • Groups must choose a representative to attend the Awards Gala in Toronto if they are selected as the 2007 Hometown Heroes Award Recipient. Earth Day Hometown HeraerAward Program 2007 Me Page t 1 10 2007 W aCeImoeAgihty r6quirements? Earth Day Canada will consider candidates who: • Have demonstrated outstanding environmental achievements through volunteer initiatives within their communities. (Possible examples include: a student who has implemented a composting program within their school, an individual who has founded a Community Advisory Committee that encourages local industry to take ownership of their pollution, someone who has lobbied for the promotion of the sustainable transportation movement, or a school -group that has carried out a significant environmental project, etc.); • Have undertaken their environmental efforts over a period of time with notable accomplishments in the past 2 years or a single outstanding environmental initiative in the calendar year of 2006; • Have implemented their environmental efforts in Canada; • Are Canadian citizens or permanent residents (landed immigrants); and • Submit a nomination package that is received by Earth Day Canada on or before the deadline of April 20, 2007. Who is ineligible for the Hometown Heroes Award? Earth Day Canada will not consider candidates who are: • Highlighting an environmental achievement, for the purposes of the Hometown Heroes Award, that is part of a profit -making venture; • Elected officials; • Employees or immediate family members of employees of Earth Day Canada. What must be submitted to Earth Day Canada? ➢ A type -written Hometown Heroes Nomination Form (see pages 5 though 8, below) which includes the following: • The candidate's information; • A summary of the candidate's environmental accomplishments (Sections A and B); • The Candidate's Declaration Form - signed by the candidate. Nominators may not sign this form on behalf of the candidate; ➢ Supporting documentation and references, as follows: • Two items of supporting documentation (limit of 5 pages each) - substantiating the candidate's environmental efforts (e.g. newspaper articles, photographs, written documentation of projects, proposals, etc.); • Two reference letters - Letters must be signed, printed on letterhead and sealed in envelopes. References must not be relatives or employees of the candidate and should be able to speak knowledgeably about the candidate's environmental accomplishments. Submit HARD COPIES of all the above — Nomination Form, two items of supporting documentation and two reference letters — to the following address: Earth Day Hometown Heroes 111 Peter Street, Suite 503 Toronto, ON M5V 2H1 Earth Day Hometown Heroes Award Program 2007 Page 2 -29- P1e;9,uV0Ij:L — APR I L 10, 2007 • Earth Day Canada is not responsible for nominations lost during submission delivery; • Handwritten nominations will not be accepted and materials will not be returned; • Please send supporting documentation and references that can be replicated on an 8.5 x 11" sheet of paper. Supporting must documentation must also be limited to 5 pages. Supporting material that cannot be replicated on paper, such as a video, will not be sent to judges for consideration. What are the important dates? • Submission deadline: all supporting documentation must be received no later than Friday, April 20, 2007. Please allow for sufficient postal delivery time to ensure that all documents are received by the deadline; • Award presentation in Toronto, Ontario —June 1st, 2007; When your nomination has been submitted, what can you expect? Upon receipt of your package, an e-mail confirmation will be sent to you. If you do not receive an e-mail confirmation within three weeks of sending us yoiu nomination, please contact us at heroes a,earthday.ca. Nominations missing an e-mail address in the Candidate's Information section will not have a confirmation e-mailed to the candidate. How and when will the Hometown Hero be chosen? A judging panel of community, business and environmental leaders will select the 2007 Earth Day Hometown Heroes Award winner. Candidates will be judged on the quality of their environmental contributions to the community. The award winner will be notified in May 2007. Only the winner will be notified. To find out this year's award recipient, please check back at the end of May 2007. If you are not selected as this year's award winner, you are still a Hometown Hero to Earth Day Canada. We will highlight some of your environmental success stories on our website. Where should questions be directed? For general inquiries, please visit the Hometown Heroes website at: earthday.ca/hometown. For all other questions regarding the Hometown Heroes Award Program, please email: heroes@eearthday.ca. Earth Day Canada thanks all Hometown Hero candidates for their outstanding commitment to the environment. EARTDDAY` Eartb Day Hometown Heroes Award Program 2007 Page 3 —30— 2007 AGENDA ITEM # COUNC IL 10, AuRpRA ,yoWm uo good CoPmpajy MEMORANDUM I Clerk's Department Corporate Services Date: April 5, 2007 To: Mayor and Members of Council From: Karen Ewart, Administrative Co-ordinator/Deputy Clerk Re: Minutes of April 4, 2007 General Committee This memorandum is to advise that, due to the meeting date change and holiday Friday, the General Committee minutes of April 4, 2007 will be distributed at the Council meeting on April 10, 2007. Staff will prepare the minutes as soon as possible and if they are available prior to the meeting, they will be forwarded to your attention via e-mail. Karen Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222 —31— COUNCIL - APRIL 10, 2007 �ovdo fqr r THE CORPORATION OF THE TOWN OF AURORA e ir�� By-IawNumber 4902-07.P BEING A BY-LAW to amend the Town's Dog By-law to prohibit dogs from Town owned properties where they are prohibited. WHEREAS the provisions of Section 103, 104 and 105 of the Municipal Act, 2001,R.S.O. as amended, authorizes the Town of Aurora to enact by-laws to license and regulate various matters pertaining to dogs; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. That the Town of Aurora Dog By-law 4747-05.P be amended by inserting the following: Section 4.1.2 No person shall allow a dog under his or her control to be in or on Town Owned property where posted to prohibit the activity. READ A FIRST AND SECOND TIME THIS 10"' DAY OFAPRIL 2007. READ A THIRD TIME AND FINALLY PASSED THIS 10t' DAY OF APRIL 2007. P. MORRIS, MAYOR K. EWART, DEPUTY CLERK am COUNCIL — APRIL 10, 2007 _Prato Estates Inc. Z�Ow Iof,10 THE CORPORATION OF THE TOWN OF AURORA 0 jy By-law Number4903-07.D BEING A BY-LAW to amend By- law No. 2293-78, as amended, being the Zoning By-law of the Town of Aurora. (Part of Lot 22, Con 2, E.Y.S., D14-03-07) WHEREAS the lands affect by this By-law are subject to a Holding "(H)" prefix in conjunction with a zoning category, as permitted under Section 34 and 36 of the Planning Act, R.S.O. 1990; AND WHEREAS Council is satisfied that the conditions for the removal of the Holding "(H)" prefix have been met in respect of the subject lands; AND WHEREAS the municipal Council of the Corporation of the Town of Aurora deems it necessary and expedient to amend By-law 2213-78, as amended; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: THAT the "(H)" prefix preceding the "Detached Dwelling Second Density Residential Holding (H)R2-71 Exception Zone", "Detached Dwelling Second Density Residential Holding (H)R2-72 Exception Zone" and "Detached Dwelling Second Density Residential Holding (H)R2-74 Exception Zone", applying to the lands shown on Schedule "A" attached hereto and forming part of this By-law, is hereby removed. 2. THAT the provisions of this By-law shall come into force and be effective upon final passage thereof. READ A FIRST AND SECOND TIME THIS 10tb DAY OF APRIL, 2007. READ A THIRD TIME AND FINALLY PASSED THIS 10T" DAY OF APRIL, 2007. PHYLLIS M. MORRIS, MAYOR K. EWART, DEPUTY CLERK COUNCIL - APRIL 10, 2007 Prato Estates Inc, Explanatory Note Re: Zoning By-law No. 4903-07.D By-law Number 4903-07.D has the following purpose and effect: To amend By-law 2213-78, the Zoning By-law in effect in the Town of Aurora, that the "(H)" prefix preceding the "Detached Dwelling Second Density Residential Holding (H)R2-71 Exception Zone", "Detached Dwelling Second Density Residential Holding (H)R2-72 Exception Zone" and "Detached Dwelling Second Density Residential Holding (H)R2-74 Exception Zone", applying to the lands is hereby removed. The By-law will allow the subject lands to be developed for residential purposes. M COUNCIL - APRIL 10, 2007 TOWN OF AURORA THIS IS SCHEDULE "A" THE REGIONAL MUNICIPALITY OF YORK TO BY-LAW NO.4903-07.D LOCATION: Part of Lot 22, Concession 2 E.Y.S. PASSED THIS _ DAY OF 2007. BOB PANIZZA, CLERK PHYLLIS M. MORRIS, MAYOR LANDS REZONED FROM "(H) R2-71" TO "R2-71" LANDS REZONED FROM "(H) R2-72" TO "R2-72" ® LANDS REZONED FROM "(H) R2-74" TO "R2-74" 111111111111111111 O� � �� .►-�, - � ��'�� '.:IIIIIIIIIIIIIIIIIIIIIIIIIIIIII (L�ll=�� , - .'': 111111111 ` IIIIIIIIII '..11111111�,� CD' I:� I - �ammiuitininlmuuu�� • 11111111111111 ° ' iii I" !�.I111i�„11111111111111[�;�Y�111111_IIIII� ==101011111111 1111►1111 � �1111111111 IIIIIIIII - - 111111 , �'Ro11 m, 111111 i� �I[3IIIIIIII01 i311` hill 111 ,��\III �IIIIIIIII��IIIIIIIIIIIII■II .■.■.■■.�■■.1►' 1111111� � �IIIIIIIIe o L• �11III■IIII� � �_�_; �111111� C� �,�IIII� , �IIIIIIIIII� �IIIIIII\�� .I. �IIIIIIIIII� '�IIIIIIIII� IIIIIIIIIIIII. �� IIII111111� �11111111� � . SCHEDULE "A" TO BY-LAW NO. 4903-07.D COUNCIL - APRIL 10, 2007 Minto Communities (Toronto) Inc. ,�oWn�of'g4� THE CORPORATION OF THE TOWN OFAURORA .�e o^y } By-law Number4904-07.D BEING A BY-LAW to amend By- law No. 2213-78, as amended, being the Zoning By-law of the Town of Aurora, (Part of Lot 23, Con 2, E.Y.S., D 14-04-07) WHEREAS the lands affect by this By-law are subject to a Holding "(H)" prefix in conjunction with a zoning category, as permitted under Section 34 and 36 of the Planning Act, R.S.O. 1990; AND WHEREAS Council is satisfied that the conditions for the removal of the Holding "(H)" prefix have been met in respect of the subject lands; AND WHEREAS the municipal Council of the Corporation of the Town of Aurora deems it necessary and expedient to amend By-law 2213-78, as amended; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: THAT the "(H)" prefix preceding the "Detached Dwelling Second Density Residential Holding (H) R2-83 Exception Zone", "Detached Dwelling Second Density Residential Holding (H)R2-73 Exception Zone" and "Detached Dwelling Second Density Residential Holding (H)R2-74 Exception Zone', applying to the lands shown on Schedule "A" attached hereto and forming part of this By-law, is hereby removed. 2. THAT the provisions of this By-law shall come into force and be effective upon final passage thereof. READ A FIRST AND SECOND TIME THIS 10T" DAY OF APRIL, 2007. READ A THIRD TIME AND FINALLY PASSED THIS 10T" DAY OF APRIL, 2007. PHYLLIS M. MORRIS, MAYOR K. EWART, DEPUTY CLERK COUNCIL - APRIL 10, 2007 Minto Communities (Toronto) Inc. Explanatory Note Re: Zoning By-law No. 4904-07.D By-law Number 4904-07.D has the following purpose and effect: To amend By-law 2213-78, the Zoning By-law in effect in the Town of Aurora, that the "(H)" prefix preceding the "Detached Dwelling Second Density Residential Holding (H)R2-83 Exception Zone", "Detached Dwelling Second Density Residential Holding (H)R2-73 Exception Zone" and "Detached Dwelling Second Density Residential Holding (H)R2-74 Exception Zone", applying to the lands is hereby removed. The By-law will allow the subject lands to be developed for residential purposes. JL- COUNCIL - APRIL 10, 2007 TOWN OF AURORA THIS IS SCHEDULE "A" THE REGIONAL MUNICIPALITY OF YORK TO BY-LAW NO.4904-07.D LOCATION: Part of Lot 23, Concession 2 E.Y.S. PASSED THIS _ DAY OF 2007. BOB PANIZZA, CLERK PHYLLIS M. MORRIS, MAYOR LANDS REZONED FROM "(H) R2-73" TO "R2-73" LANDS REZONED FROM "(H) R2-74" TO "R2-74" ® LANDS REZONED FROM "(H) R2-83" TO "R2-83" \11111 11111 11111 In �!• 1 fill IIII 111111111111►�� • � /��%/i 11111111111 �� IIp11111111�' ,�-�� % ' 111111111111111111 �� % IIIIIIIIIIe I IIIIIIIII � �1111�� , ��' 1111111111 ' IIIIIIIII 1111111 .� � 'I 11111111111111111111111111111111� 1 � �111111��11�?��►• JENNE :�Illl�llll - IIIIIIIIIIII� _— . __ 11111111 - _�• IIIIIIIIIIIIIp II � =C�� .111111111111� SCHEDULE "A" TO BY-LAW NO. 4904-07.D 51M COUNCIL - APRIL 10, 2007 Aspen Ridge Homes (Aurora) Ltd. evwn of l4" THE CORPORATION OF THE TOWN OFAURORA �r 0' �d 5 By-law Number4905-07.D 10 BEING A BY-LAW to exempt Blocks27, 29 to 32 inclusive and Block 34, Plan 65M-3850, from the Part Lot Control provisions as provided in subsection 50(5) of the Planning Act, R.S.O. 1990, c.P.13 (as amended). WHEREAS subsection 50(7) of the Planning Act, R.S.O. 1990, c.P.13 (as amended) provides that the Council of a local Municipality may by by-law provide that the part lot control provisions as provided in subsection 50(5) of the said Act do not apply to the land that is within a registered plan of subdivision; AND WHEREAS the Council of the Corporation of the Town of Aurora considers it desirable to enact a by-law pursuant to the said Act exempting the lands hereinafter described from the said part lot control provisions; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: THAT Subsection 50(5) of the Planning Act, R.S.O. 1990, c.P.13 (as amended) shall not apply to the following lands, all situated in the Town of Aurora, Regional Municipality of York: Block 27, 65M-3850, Parts 1 to 18 inclusive, 65R-29837; Block 29, 65M-3850, Parts 19 to 36 inclusive, 65R-29837; Block 30, 65M-3850, Parts 1 to 18 inclusive, 65R-29839; Block 31, 65M-3850, Parts 19 to 36 inclusive, 65R-29839; Block 32, 65M-3850, Parts 1 to 16 inclusive, 65R-29834; and Block 34, 65M-3850, Parts 1 to 24 inclusive, 65R-29836; 2. THAT this By-law shall take effect upon the approval of the Council of the Town of Aurora, and the registration of the By-law in the proper land registry office. No part of this By-law will come into force until the provisions of the Planning Act have been complied with, but subject to such provisions the By-law will take effect from the day of passing thereof. 3. THAT this By-law shall lapse after a period of two years from the day of passing. READ A FIRST AND SECOND TIME THIS 10T" DAY OF APRIL, 2007. READ A THIRD TIME AND FINALLY PASSED THIS 10" DAY OF APRIL, 2007. PHYLLIS M. MORRIS, MAYOR �j K. EWART, DEPUTY CLERK COUNCIL - APRIL 10, 2007 e'�O`N'°f Aqo THE CORPORATION OF THE TOWN OF AURORA a By-law Number 4909-07.0 BEING A BY-LAW to Confirm Actions by Council Resulting From Meeting 07-10 on April 10, 2007. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY ENACTS AS FOLLOWS: THAT the actions of the Council at its meeting held on April 10, 2007 in respect to each motion, resolution and other action passed and taken by the Council at the said meeting is, except where priorapproval of the Ontario Municipal Board is required, hereby adopted ratified and confirmed. 2. THAT the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. READ A FIRST AND SECOND TIME THIS 10' DAY OFAPRIL, 2007, READ A THIRD TIME AND FINALLY PASSED THIS 10' DAY OFAPRIL, 2007. PHYLLIS M. MORRIS, MAYOR K. EWART, DEPUTY CLERK Ira Fiq ADDITIONAL ITEMS TABLED FOR COUNCIL MEETING Tuesday, April 10, 2007 Item 9 - General Committee Meeting 07-19 Minutes, April 4, 2007 Item 10 - Memorandum from the Director of Leisure Services Re: Update on the Aurora Horse Show Closed Session - Personal Matter Re: Identifiable Individual ADDED ITEM I AGENDA IT9M # AuRoRA TOWN OFAURORA GENERAL COMMITTEE MEETING MINUTES NO. 07-19 ATTENDANCE Council Chambers Aurora Town Hall Wednesday, April 4, 2007 Councillor Buck in the Chair; Mayor Morris Councillors Collins-Mrakas, Granger, Marsh, MacEachern, McRoberts and Wilson MEMBERS ABSENT Councillor Gaertner was absent. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Financial Servicesl Treasurer, Town Solicitor, Administrative Co-ordinator/Deputy Clerk, By-law Services Co-ordinator, and Council/Committee Secretary. Councillor Buck called the meeting to order at 7:00 p.m. DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act II APPROVAL OF AGENDA General Committee recommends; THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: D Correspondence from Councillor Chris Emanuel — Town of Newmarket Re: Appointment of Citizen Member to the Fire Master Plan Review Committee D Revised Schedule A to By-law 4907-07.F D Item 19 -Report FS07-018 —Development Application Approval Process Report (D.A.A.P.) CARRIED General Committee Report No. 07-19 Page 2 of 9 Wednesday, April 4, 2007 RI ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 07.15, March 10, 2007 General Committee Meeting Minutes, 07.16, March 20, 2007 General Committee recommends: THAT the Special General Committee Meeting minutes 07-15 and the General Committee Meeting minutes 07-16 be adopted. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 3, 8, 9, 12, 15, 16, 17, 18, 19 and the additional correspondence from the Town of Newmarket were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: EAC07-01 — Environmental Advisory Committee Meeting Minutes, March 8, 2007 THAT the Environmental Advisory Committee Meeting minutes from the March 8, 2007 meeting be received and the recommendations contained therein be adopted. 2. HAC07.01 — Heritage Advisory Committee Meeting Minutes, March 19, 2007 THAT the Heritage Advisory Committee Meeting minutes from the March 19, 2007 meeting be received and the recommendations contained therein be adopted. 4. PW07-004 —Award of Tender No. P.W.2007-02 — Reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Court THAT Tender No. P.W.2007-02 -"Reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Court", be awarded to the North Rock Group Ltd. at its tendered price of $2,329,676.04; and THAT the variance in the storm sewer portion of the project of $23,683.66 be funded from the Storm Sewer Reserve; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and the North Rock Group Limited for the reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth Court and the reconstruction of the Machell Park parking lot. General Committee Report No. 07-19 Page 3 of 9 Wednesday, April 4, 2007 5. PL07-026 - Zoning By-law Amendment Application Removal of (H) Holding Prefix Prato Estates Inc. Part of Lot 22, Concession 2, E.Y.S., Phase 3 - File D14-03-07, Related File D12-02.06 THAT Council enact By-law 4903-07.D to remove the Holding (H) Prefix from the lands described as Phase 3 within the Prato Estates Subdivision being Part of Lot 22, Concession 2, E.Y.S. to allow 132 of the 230 Phase 3 lots to be developed for residential purposes. 6. PL07-027 - Zoning By-law Amendment Application Removal of (H) Holding Prefix Minto Communities (Toronto) Inc. Part of Lot 23, Concession 2, E.Y.S., Phase 2 File D14.04-07, Related File D12-01-4A THAT Council enact By-law 4904-07.D to remove the Holding (H) Prefix from the lands described as Phase 2 within the Minto Subdivision being Part of Lot 23, Concession 2, E.Y.S. to allow 108 of the 205 Phase 2 lots to be developed for residential purposes. PL07.028 — Application for Exemption from Part Lot Control Aspen Ridge Homes (Aurora) Ltd. Plan 65M-3850 — Blocks 27, 29 to 32 and 34 File D12-PLC-01-07 THAT Council approve the request for exemption from Part Lot Control made by Aspen Ridge Homes (Aurora) Ltd. to divide the following 6 Blocks on Registered Plan 65M-3850 into separate lots; and THAT Council enact By-law 4905-07.D. 10. CS07-021 — Permanent and Temporary Sign By-laws THAT the proposed new Permanent and Temporary Sign By-laws be enacted. 11. ADM07-003 — Regional Municipality of York Lease Agreement for EMS Services 220 Edward Street (Aurora Fire Hall) General Committee recommends; THAT the Mayor and Clerk be authorized to execute the Lease Agreement with the Regional Municipality of York for lease to the Region's Emergency Medical Services (EMS) for a one-year term of a portion of the building located at 220 Edward Street, in the Town of Aurora, as attached to this report. 13. CS07.023 — Liquor License Applications — Application Processing Fee THAT the proposed administrative fee of $100.00 for processing Liquor License Applications be adopted; and THAT the schedule of fees and charges for Corporate Services be amended to include this fee. General Committee Report No. 07-19 Page 4 of 9 Wednesday, April 4, 2007 14. PW07-003 — Award of Tender P.W.2007-22 — Structural Relining of Watermains on Various Streets THAT Tender No. P.W.2007-22 - "Structural Relining of Watermains on Various Streets", be awarded to Fer-Pal Construction Ltd. at its tendered price of $1,327,449.00, not including GST; and THAT Council approve in advance of final approval of the remainder of the 2007 Capital Budget the watermain relining on: a) Knowles Crescent; b)Jones Court; and c) the "older" section of Corbett Crescent; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and Fer-Pal Construction Ltd. CARRIED VI NEW BUSINESS/GENERAL INFORMATION- COUNCILLORS Councillor MacEachern inquired as to when the revisions to the Procedural By- law will be presented, to which the Chief Administrative Officer responded that it is scheduled for the April 17, 2007 General Committee agenda. Councillor Marsh inquired about the status of the Machell Park fields in relation to the Aurora Youth Soccer Club and the Aurora Horse Show. The Director of Leisure Services responded that the Aurora Horse Show representatives have not contacted the Town of Aurora regarding the status of using the Magna fields and therefore the decision by Council is still pending. The Director indicated that he would contact the Aurora Horse Show representatives and follow up with a report for the April 10, 2007 Council meeting. Councillor Granger requested an update regarding the Farmer's Market, to which the Director of Corporate Services responded that the Town is presently advertising for committee membership but that no responses have been received to date. VII DELEGATIONS (a) Mr. Richard Roylance Re: Item 9 — CS07-019 — Light Trespass on Residential Properties Mr. Richard Roylance addressed General Committee regarding a light trespass issue, whereby his neighbour has installed two 250 watt halogen lights which shine directly onto Mr. Roylance's property, thereby hindering his ability to enjoy his backyard. Mr. Roylance requested that the proposed amendment to the Property Standards By-law be adopted, in order to prohibit the trespass of light onto an abutting residential property in excess of 1.5 foot candles. General Committee recommends: THAT the comments of the delegate be received for information and that item 9 be brought forward for discussion. CARRIED General Committee Report No. 07-19 Page 5 of 9 Wednesday, April 4, 2007 9. CS07.019 — Light Trespass on Residential Properties General Committee recommends: THAT the Property Standards By-law be amended to prohibit the trespass of light onto an abutting residential property in excess of 1.5 foot candles. CARRIED (b) Mr. Todd McDonald Re: Item 19 — FS07.01 B — Development Application Approval Process — Final Report (DAAP) Mr. Todd McDonald addressed General Committee to provide an overview of the Development Application Approval Process, including the scope and methodology, fees, cost recovery and fee implications. General Committee recommends: THAT the comments of the delegate be received for information and that item 19 be brought forward for discussion. CARRIED 19. FS07.018 — Development Application Approval Process — Final Report (D.A.A.P.) General Committee recommends: THAT the Development Application Approvals Process (DAAP) User Fees Review report be received; and THAT staff prepare a presentation for representatives of the Development Industry; and THAT staff prepare a final report and a by-law for a future meeting of Council. CARRIED (c) Mr. Todd McDonald Re: Item 3—BA07-003 — Building Administration Operational Review Mr. Todd McDonald addressed General Committee to provide an overview of the Development Applications Approvals Process, including methodology and identification of issues, situation analysis, a review of the issues and recommendations. General Committee recommends: THAT the comments of the delegate be received for information and that item 3 be brought forward for discussion. CARRIED General Committee Report No. 07-19 Page 6 of 9 Wednesday, April 4, 2007 3. BA07.003 — Building Administration Operational Review General Committee recommends: THAT Council authorize staff to implement the recommendations contained within the Final Report from Performance Concepts Consulting Ltd., entitled Bill 124 Preparedness: An Operational Review of Town's Development Applications Approvals Process (DAAP), dated January 2007: and THAT staff be requested to take the following action with respect to the provisions of the grading review function: Issue a Request For Proposal for the provision of external grading review consulting- services including the identification of associated user fees: and Proceed with the recruitment of a contract position Grading Coordinator in the Department of Public Works to oversee the grading review function; and THAT staff be requested to take the following action with respect to changes in the Building Administration Department: Proceed with the recruitment of a Permit Technician to review building permit applications for completeness and provide over the counter permit issuance for simple applications; and Bring forward an amended Municipal Building Bylaw to give affect to the requirement for a Zoning certificate on a complete application; and Proceed with other administrative changes to give affect to the remainder of the recommendations contained within the above noted Bill 124 Preparedness Report from Performance Concepts Ltd. CARRIED Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 8. CS07.018 — Taxi Meter Increase General Committee recommends: THAT Council approve the revised taxicab meter rate from $.28 for each additional 200 metres to $.35 for each additional 200 metres; and THAT the Taxicab Licensing By-law be amended to reflect the new rates. CARRIED 12. ADM07-002 — Amendments to the Municipal Act, 2001 Bill 130 — Municipal Statute Law Amendment Act General Committee recommends: THAT staff bring back a report to establish a Code of Conduct in the future; and General Committee Report No. 07-19 Page 7 of 9 Wednesday, April 4, 2007 THAT staff be directed to prepare a report for Council respecting the preparation of a municipal accountability policy, and a policy on acting fairly to persons affected by Town actions, in order to support the transparency and accountability of the Town; and THAT staff be directed to prepare a report for Council respecting the preparation of policies on the delegation of powers and duties, and the provision of public notice. CARRIED General Committee recommends: THAT the report entitled "Amendments to the Municipal Act, 2001 — Municipal Statute Law Amendment Act" be received for information, and that staff be directed to undertake a review of existing policies with a view to updating them to reflect the amended legislation in the future. CARRIED General Committee recommends: THAT staff be directed to investigate further into the possibility of jointly retaining an Investigator with other municipalities in York Region, and report back to Council at a future date. CARRIED 15. LS07.008 —Wildlife Park Buffer Planting, Tender LS2007.07 General Committee recommends: THAT Tender LS2007-07 be awarded to S & F Excavating Ltd. in the amount of $179,609,00 for the Wildlife Park Buffer Planting in East Aurora Wetland Complex; and THAT a letter be forwarded to Mr. Tomlinson from the Mayor's Office, thanking him for his contributions. CARRIED 16. FS07-016 — 2007 Fees and Charges By-law General Committee recommends: THAT the 2007 Fees and Service Charges for licences and services itemized on the attached schedules be approved; and THAT appropriate notice be given, as prescribed in the Notice By-law, that Council intends to enact By-law 4907-07.F at the April 24, 2007 meeting. CARRIED General Committee Report No. 07-19 Page 8 of 9 Wednesday, April 4, 2007 17, FS07-017 — C.N. Watson and Associates Request for Additional Billing General Committee recommends: THAT C.N. Watson and Associates be paid an additional $9,500. for the work completed on the Town of Aurora's DAAP Review; and THAT the funds be taken from the Building Department Operational Reserve. CARRIED 18. LS07-010 — Sheppard's Bush Artificial Turf Installation - Tender LS2007.16 General Committee recommends: THAT Tender LS2007-16 be awarded to Defargo Sports Surfacing Inc. in the amount of $379,960.00 not including G.S.T. for the Supply, Delivery and Installation of Artificial Turf at Sheppard's Bush Conservation area. CARRIED General Committee recommends: THAT the meeting be extended past 10:30 p.m. in order to address the remaining items on the agenda. CARRIED 20, Correspondence from Councillor Chris Emanuel —Town of Newmarket Re: Appointment of Citizen Member to the Fire Master Plan Review Committee General Committee recommends: THAT the Town of Aurora advertise for a citizen appointment to review the Fire Master Plan; and THAT the Aurora and Newmarket Joint Council Committee — Central York Fire Services members interview and put forward a recommendation for the citizen appointment. CARRIED IX CLOSED SESSION General Committee recommends: THAT the closed session pertaining to a property matter be deferred to the April 10, 2007 Council meeting. CARRIED General Committee Report No. 07.19 Page 9 of 9 Wednesday, April 4, 2007 X ADJOURNMENT Genera! Committee recommends: THAT the meeting be adjourned at 10:40 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-19 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, APRIL 10, 2007. ADDED ITEM AGENDA ITEM AURORA # l yowr��ood�y MEMORANDUM Department of Leisure Services Date: April 10, 2007 To: Mayor and Members of Council From: Allan D. Downey, Director of Leisure Services Re: Update on the Aurora Horse Show Further to a General Committee request for updated information regarding Joker's Hill Horse Shows Ltd. use of the Magna property for the Trillium Horse Show, staff have been in contact with the owner, Mr. Denouden. He has informed us that the Magna property is not suitable and that he would be seeking another property outside of Aurora. He also indicated that if Machell Park was available that he would consider running the Horse Show at the park as in past years. We have attached our correspondence to Council dated March 6, 2007 as well as correspondence from staff dated April 10, 2007. I trust this information is of assistance. Allan D. Downey, Director of Leisure Services. Extension 4752 ADD/ds cc: John Rogers, C.A.O. Att. ADDED ITEM I AtU1CRUA 11 CM if N T E R DEPARMENr OF LEISURE SERIMES OFFICE MEMO To: Bob Panizza, Municipal Clerk/Director of Corporate Services From: Allan D. Downey, Director of Leisure Services Subject: Aurora Horse Show and Aurora Youth Soccer Permits— Additional Information Date: Tuesday, March 6, 2007 As requested by Council at their meeting held. February 27, 2007, please find attached additional information for the Council Meeting being held March 6, 2007. I trust this information is of assistance. A4� � Allan D. Downey, Director of Leisure Services. ADD/ds cc: John Rogers, C.A.O. I N T E R OFFICE MEMO To: Mayor and Members of Council From: Allan D. Downey, Director of Leisure Services Subject: Aurora Horse Show and Aurora Youth Soccer Permits — Additional Information Date: Tuesday, March 6, 2007 As requested by Council at their meeting of February 27, 2007, staff have contacted the owners of Joker Hill regarding the use of Magna for their Trillium Horse Show. We have been informed by the owners that a decision cannot be made until a visual inspection of the property is done when the snow melts to determine whether the grounds are acceptable. The President of the Aurora Agricultural Society was also contacted regarding the Trillium Horse Show relocation and expressed his desire to have the show remain in Aurora and that Magna would be an acceptable alternate location. The Trillium Horse Show is a long standing event that operates one week prior to the Aurora Fair. The Horse Show is part of the Hunter & Jumper Circuit and provides no financial support to the Fair Board. No admission is charged and is insured under the Fair Board Policy. With regards to the Aurora Soccer Club permits, all permits for 2007 have now been received and inputted by staff. Permitted use for senior soccer pitches is as follows: Aurora Grove Senior Confederation Park Craddock Park Fleury (lighted) ylr Fleury (lighted) Holy Spirit Legion Field Light of Christ Machell Magna #1 Magna #2 Norm Weller Optimist (lighted)'* Sheppard's Bush (lighted) Summit Park Monday to Thursday Monday to Friday Monday to Friday Monday to Wednesday Thursday to Friday Monday to Thursday Monday to Friday Monday to Thursday Monday to Friday Monday to Friday Monday to Thursday Monday to Thursday Monday to Friday Monday to Friday Monday to Friday 6:15 p.m. to 8:45 p.m. 6:15 p.m. to 8:45 p.m. 6:30 p.m. to 8:30 p.m. 6:30 p.m. to 11:00 p.m. 6:45 p.m. to 9:00 p.m. 6:30 p.m. to 9:00 p.m. 6:30 p.m. to 9:00 p.m. 6:15 p.m. to 8:45 p.m. 6:15 p.m. to 8:45 p.m. 6:15 P.M. to 8:4 6:15 P.M. to 8:45 p.m. 6:45 p.m. to 8:4c- p.m. 7:00 pm. to 11:00 p.m. 6:45 p.m. to 11:00 p.m. 6:45 p.m. to 8:30 p.m. * Indicate use beyond the Council approved Sports Field Use Policy. All senior soccerfields are presently permitted to their maximum use, with no additional field permit time available. I trust this information is of assistance. Allan D. Downey, Director of Leisure Services. ADD/ds cc: John Rogers, C.A.O. Downey, Al From: Tree, Jim Sent: Tuesday, April 10, 2007 10:14 AM To: Downey, Al Subject: FW: Trillium Horse Show -----Original Message ----- From: Tree, Jim Sent: Tuesday, April 10, 2007 10:07 AM To: Downey, Al Subject: Trillium Horse Show Al .ouch with Mr. Denouden of Joker's Hill Horse Shows Ltd. Mr. Denouden advises that he has inspected the Magna Landsforthe suitability of operating their show on these grounds and has determined that the Magna Lands are not suitable based on the lack of perimeter fencing and the prohibitive cost of obtaining temporary fencing, When I asked Mr. Denouden if they had an alternative site he advised that indeed they had an alternative location outside of the Town of Aurora , When I further enquired as to whether they were still interested in holding the event at Machell Park he indicated that it was his understanding that they were not permitted to use the Park. I advised him that Council has not made a final determination on this. I then asked Mr. Denouden if he was permitted to use Machell Park would he consider running the Trillium Horse Show in Machell Park, His response was yes they would.