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AGENDA - Council - 20070116COUNCIL AGENDA N0.07-01 TUESDAY, JANUARY 16, 2007 COUNCIL CHAMBERS AURORA TOWN NALL PUBLIC RELEASE 12/01 /07 AUptpttA TOWN OFAURORA COUNCIL MEETING AGENDA NO. 07-01 Tuesday, January 16, 2007 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. III OPEN FORUM IV ADOPTION OF MINUTES Special Council - Public Planning Minutes of December 19, 2006, pg. 1 Meeting Number 06-31; Council Minutes of December 19, 2006, Meeting Number 06-32. pg. 4 RECOMMENDED: THAT the Special Council - Public Planning Minutes from meeting number 06-31 and Council Minutes from meeting number 06-32 be adopted. V PRESENTATIONS Vl DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Council Meeting No. 07-01 Page 2 of 6 Tuesday, January 16, 2007 Vll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Vlll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS IX DELEGATIONS a) Ms Techa van Leeuwen, Director of Building Administration D-1 Re: 2007 Building Department Business Plan X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION XI REGIONAL REPORT Xll READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and enacted: 4879-07.F BEING A BY-LAW to levy an pg. B-1 Interim Property Tax Rate for the taxation year 2007 4880-071 BEING A BY-LAW to authorize pg. B-4 temporary borrowing by the Corporation pending the receipt of Municipal revenues, pursuant to Section 407 of the Municipal Act, 2001, SO 2001, c. 25 as amended 4881-07.0 BEING A BY-LAW to confirm pg. B-6 actions by Council resulting from meeting 07-01 on January 16, 2007 Council Meeting No. 07-01 Tuesday, January 16, 2007 Page 3 of 6 Xlll CLOSED SESSION None XIV ADJOURNMENT Council Meeting No. 07-01 Tuesday, January 16, 2007 Page 4 of 6 1 2. C! AGENDA ITEMS Special General Committee Meeting Minutes No. 07-01 Tuesday, January 2, 2007 RECOMMENDED: pg. 12 THAT the Minutes of the Special General Committee Meeting No. 07-01 be received and the recommendations carried by the committee be adopted. Special General Committee Meeting Minutes No. 07-02 Thursday, January 4, 2007 RECOMMENDED: pg. 14 THAT the Minutes of the Special General Committee Meeting No. 07-02 be received and the recommendations carried by the committee be adopted. Special General Committee Meeting Minutes No. 07-04 Tuesday, January 9, 2007 RECOMMENDED: THAT the Minutes of the Special General Committee Meeting No. 07-04 be received and the recommendations carried by the committee be adopted. General Committee Meeting Minutes No. 07-03 Tuesday, January 9, 2007 RECOMMENDED: pg. 19 THAT the Minutes of the General Committee Meeting No. 07-03 be received and the recommendations carried by the committee be adopted. Council Meeting No. 07-01 Tuesday, January 16, 2007 Page 5 of 6 5. Memo from the Director of Corporate Services pg. 24 Re: Selection of Members to Committees RECOMMENDED: THAT the memo from the Director of Corporate Services, regarding the Selection of Members to Committees, be received for information. 6. Memo from the Director of Corporate Services pg. 25 Re: Future Budget Meeting Dates RECOMMENDED: THAT the memo from the Director of Corporate Services regarding Future Budget Meeting Dates, be received for information. 7. PL07-005 — Prehearing Conference pg. 26 Westhill Redevelopment Company Limited Part Lots 11 & 12, Concession 3, Plan 65R-9264 Part Lot 12, Concession 2, Plans 65R-15508 & 65R-11866 Files: D09-04-00, D14-12-00, D07-03-00 OMB Files, 0030373, Z030149 and S030085 RECOMMENDED: THAT Staff be authorized to retain outside legal counsel to represent the Town before a Prehearing Conference of the Ontario Municipal Board scheduled for February 8, 2007 regarding requests by Westhill Redevelopment Company Limited to amend the Official Plan, Zoning By- law and for approval of a Condominium Plan. 8. Memo from the Director of Planning pg. 38 Re: Regional Public Planning - "2C Urban Expansion" RECOMMENDED: THAT the memo from the Director of Planning regarding Regional Public Planning - "2C Urban Expansion", be received for information. Council Meeting No. 07-01 Tuesday, January 16, 2007 Page 6 of 6 9. Memo from the Director of Financial Services pg. 43 Re: Aurora Hydro Sale Investment Funds RECOMMENDED: THAT the memo from the Director of Financial Services regarding Aurora Hydro Sale Investment Funds, be received for information. 10. Memo from the Director of Financial Services pg. 53 Re: March for Parks Fund RECOMMENDED: THAT the memo from the Director of Financial Services regarding the March for Parks Fund, be received for information. COUNCIL — JANUARY 16, 2007 Delegation (a) TOWN OF AURORA 2007 BUSMESS PLAN AND BUDGET BUILDING ADMINISTRATION About the Building Administration Department The Building Administration Department reviews building permit applications and conducts on site inspections for construction projects within the Town of Aurora in accordance with the Ontario Building Code, the Town of Aurora Zoning Bylaw and other applicable legislation. Our mandate is to ensure a healthy and safe environment in the buildings where we live, work and play. We are responsible for ensuring minimum building standards are achieved for new buildings, additions and renovations with reference to public health and safety, structural sufficiency, fire protection, energy conservation, accessibility and water and sewage protection. In addition to Building Code matters Building Administration provides zoning comments and interpretations on development applications such as draft plan of subdivision, site plan. applications, land severances and minor variances. Other administration functions include the issuance and inspection of sign permits, pool enclosure permits, hot tub permits and fill permits. Building Administration delivers a wide range of programs and services to meet the needs of the corporation and the community it serves. The four fundamental areas of focus can be categorized as legislative, administrative, public protection and education, and customer service. Note: Town ofAm-or•a brininess plans provide the gromrdworkJor more derailed operational plans and sense as a management tool for planning fir the firtare. All platy are re-evahrated as our business ,sndwnmant evolves and are dependent upmr changing chxvmsmures•, the availabilig, of the necessmy financial and staffresou, ces and annual budget approval by Council. 12/2007 1:71 PM, Page 1 of 10 D - 1 COUNCIL - JANUARY 16, 2007 TOWN OF AURORA 2007 BUSINESS PLAN AND BUDGET BUILDING ADMINISTRATION Planned Business Outcomes Legislative Planned Outcome (Goal) To ensure public health and safety through the administration and enforcement of the Ontario Building Code and other governmental legislation relating to the design and construction of buildings and their appurtenant systems. I . Ensure compliance with the Ontario Building Code, Zoning Bylaw and other applicable law for construction project in the Town of Aurora. 2. Review building permit application plans and documents within the legislated time period corresponding to the class of building. 3. Respond to prescribed inspection notices within the legislated time period. 4. Report on building permit fees collected in the previous year including the direct and indirect costs of delivering the services related to the administration and enforcement of the Building Code Act. 5. Revise fees for building permits based on outcomes of the Development Application Approval Process Review. 6. Continue to train and qualify staff in additional building code categories To ensure a responsive and flexible workforce. 7. Administer and implement changes of new 2006 Building Code. 2008 Action Steps 1. 2007 Action Steps I through 4. 2. Provide training and development opportunities for staff in innovative construction design. 3. Develop a catalogue of acceptable solutions for objective based code. 4. Develop acceptable standards for green technologies and energy conservation in construction design. 2009 Actions Steps 1. 2007 Action Steps I through 4. 2. Establish a leadership role in the building regulatory industry through extensive knowledge, participation and partnerships with all stakeholders. 2010 Action Steps 1. 2007 Action Steps 1 through 4. 2, 2. Maintain a leadership role through training and development and responding to evolving demands of the industry. Note: Town of 4urarn business plans provide the groundworlcfor• nmre detailed operational plans and serve as a rnanagenrew tool far planning for the figure. All plans are re-evaluated as our business environment evolves and are dependent upon changing eircmnstances, the availabitio, of the necessary financial and staff resources and annual budget approval by Council. I/2/2007 1:31 PM, Page 2 of 10 D-2 COUNCIL - JANUARY 16, 2007 TOWN OF AURORA 2007 BUSINESS PLAN AND BUDGET BUILDING ADMINISTRATION Planned Business Outcomes (cont'd) Public Protection and'Education' Planned Outcome (Goal) To protect the general public through administration and enforcement of legislation and increase public awareness on building related health and safety matters for the continued enjoyment of the Municipality by its residents. 2007 Action Steps 1. Respond to and take action on building related complaints. 2. Be proactive with regards to illegal construction. 3. Collaborate with other departments to develop corporate information for distribution to stakeholders on building related matters. 4. Establish positive working relationships with partners in the industry for the purpose of expanding communication channels for public education. 5. Increase public education programs. 6. Review bylaws to ensure public protection. 7. Assist with the development of a protocol to deal with secondary dwelling units. 2008 Action Steps 1. Define service levels for building code plan review. 2. Define service levels for building code inspections. 3. Define service levels for the administration of municipal bylaws. 4. Continue to enhance public education on building related matters. 2009 Actions Steps 1. Establish and implement a quality assurance program. 2. Investigate feasibility of consolidating public protection bylaws for effective administration. 3. Continue to enhance public education on building related matters. 2010 Action Steps 1. Be accountable for all construction related activity in the Town of Aurora. 2. Continue to enhance public education on building related matters. Note: Town ufAarora business plans provide rlre gromrdmorkfor more detaiicd operational plans and sen)e as a management tool far plarming for the firnrre. Afl pinns mr re-evalaa[ed as our• businesr envirormrent ernlves and are dependent upon changing clrcamrtavees, the availability of the necessary ,finmrcial and stnffresources and annual budget approval by Council, 1/2/2007 1:31 PM, Page 3 of 10 D-3 COUNCIL - JANUARY 16, 2007 TOWN OF AURORA 2007 BUSINESS PLAN AND BUDGET BUILDING ADMINISTRATION Planned Business Outcomes (cont'd) Administrative Provide services and programs relating to building matters that are streamlined, efficient and transparent. 2007 Action Steps 1. Undertake and implement recommendations of Building Administration Operational review. 2. Establish a procedure for the issuance of part permits for projects subject to the Development Application process. 3, Amend Building Bylaw to include streamlined processes and construction facilitation options. 4. Develop Zoning bylaw interpretation policies to ensure consistent application and recommend zoning bylaw amendments for effective administration. 5. Define roles acid responsibilities of Building Administration and Bylaw Enforcement related to property and zoning matters. 6. Organize and catalogue plans and documents for improved record retention and retrieval. 7. Modify and enhance Cityview to meet Bill 124 requirements including workload prioritization, inspection scheduling and fee tracking. 8. Rollout tablets to inspectors for increased efficiencies and improved record keeping. 9. Provide ongoing training and development opportunities for staff. 2008 Action Steps 1. Participate in a comprehensive Zoning Bylaw review. 2. Develop an inventory of certified plans for stock drawings such as tents, sumnoms, portable classrooms, etc. 3. Continue with Cityview enhancements for on line tracking of applications. 4. Review cash handling procedures, 5. Provide ongoing training and development opportunities for staff. 2009 Actions Steps 1. Review and update policies and procedures. 2. Provide ongoing training and development opportunities for staff. 2010 Action Steps 1. Investigate the feasibility of accepting electronic plans including electronic response and record retention. Note: Town o to-om business plans provide the groundwork far more detailed operational plans and sen+e as a management loot forplmmingfoi the fiaure. All plans are re-evaluaied as mn business ermironnrent evolves and are dependent upon changing circianstances, the availability of the necessary financial and staff resources and annual budget approval by Council. 1/2R007 1:31 PM, Page 4 of 10 D-4 COUNCIL - JANUARY 16, 2007 TOWN OF AURORA 2007 BUSINESS PLAN AND BUDGET BUILDING ADMINISTRATION Planned Business Outcomes (cont'd) Customer Service Planned Outcome (Goal) Deliver high quality service in a professional manner with an emphasis on accessible information, timely response and continuous improvement to meet the evolving needs of our clients, internal partners and other stakeholders. 2007 Action Steps 1. Launch a quick stream permit approval system geared to homeowners with an objective of issuing over the counter permits where possible. 2. Review and update information packages for customers. 3. Participate in customer satisfaction survey and establish a customer service work plan based on outcomes. 4. Continuously review information available on the Town website to ensure information is accessible and accurate. 5. Establish a policy for routine disclosure of information. 6. Investigate feasibility of web enabling Cityview for online tracking and scheduling of inspections. 7. Consider options for increasing service channels such as customer service e-mails, 'web access, interactive voice response, etc. 8. Develop Customer Service standards and provide training to staff. 2008 Action Steps 1. Consider options for one stop shopping for development applications and municipal approvals. 7. Investigate the feasibility of e-commerce and e-service for specific pilot services. 3. Continuously review information available on the Town website to ensure information is accessible and accurate. 4. Develop partnerships with industry with the objective of availing customer service opportunities. 5. Provide ongoing training to staff to ensure a highly skilled workforce. 6. 2009 Actions Steps. 7. Expand service channels and e-servicing. 8. Survey customers for satisfaction. 9. Provide ongoing training to staff to ensure a highly skilled workforce. 2010 Action Steps 1. Provide ongoing training to staff to ensure a highly skilled workforce. Note: Town of Aurora business p/tms provide the groundwark.for more detailed operational plans and serve as a rnanagenrent tool for planningfor the future. All plans are re-evahaded as our business envtromrcenl evolves and are dependent upon changing circronstances. the avoilabilip+ ofthe necessary financial and staffresources and annual budget approval by Council. 1/2/2007 1:31 PM, Page 5 of 10 D - 5 COUNCIL - JANUARY 16, 2007 TOWN OF AURORA ' 2007 BUSINESS PLAN AND BUDGET BUILDING ADMINISTRATION Staff — Our Most Valuable Resource Current— Total Full Time Equivalent Staff Positions = 11 • Director of Building Administration/Chief Building Official • Administrative Assistant • Senior Building Inspector/Plans Examiner e Lot Grading Co-ordinator/Building Inspector • Building Inspector/Plans Examiner (4) • Plumbing Inspector/Plans Examiner • Permit Information Officer • General Office Clerk 2006 2007 2008 2009 2010 Positions (FTE) Budget Forecast Forecast Forecast Full-time 11 12 12 12' 13 Part-time 0.0 1.0 1.0 1.0 1.0 2.0 lWo Note: Town ofAurara business plans provide the groundwork for more detailed operational plans and serneasn mnrtngernenf tool,ja•plmmingJor lheJinure. All plans arere-evahmlerf as our business em�irwunent evolves and me dependent upon c•hm+ging circunsfance+s, lire nvailabiliN of the necesa•my Jinancinl mrd srrJjresmnres and nnm¢d budges approval by Councif. 1/2120077 1:31 PM, Page 6 of 10 Imo. COUNCIL - JANUARY 16, 2007 TOWN OF AURORA 2007 BUSINESS PLAN AND BUDGET BUILDING ADMINISTRATION Operating Budget Outlook 2006 2007 2008 2009 2010 Budget Budget Forecast Forecast Forecast 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 00 0.0 0.0 0.0 0.0 00 0.0 0.0 Please Note: This chart will be completed once the capital and operating budgets are more defined Nate: Tmvn ofAmora business plans provide lbe grnunrlmoor*for more detailed operatio,ze l plans and serve as a management tool fo,• plamring for the futm�e. All plans are re-evaluated as our business environment evolves and are dependent upon clanging circunmTances, the availability ofthe necessary financial and staffresources and annual budget approval by Council. 1/2/2007 1:71 PM, Page 7 aF 10 D- 7 COUNCIL - JANUARY 16, 2007 TOWN OF AURORA 2007 BUSINESS PLAN AND BUDGET BUILDING ADMINISTRATION Capital Budget Outlook 2006 2007 2008 2009 2010 Budget Budget Forecast Forecast Forecast 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 00 0.0 0.0 0.0 0.0 00 0.0 0.0 Please Note: This chart will be completed once the capital and operating budgets are more defined Note: Town oj'Aurora business plans provide the groundworkfor mare detailed operational plans and serve as a nranagentent tool forp/anning for dre future. AAp/mns are re-evaluated as ma• business enviromnent ero(ves and nr•e dependnn! upon charging cirnnnstances•, the availabilit7+ oj'Ihe necesamy financial and staff resourees• and annual budget approval by Council. t/2/2007 1:31 PM, Page 8 of 10 COUNCIL - JANUARY 16, 2007 TOWN OF AURORA 2007 BUSINESS PLAN AND BUDGET BUILDING ADMINISTRATION Accomplishments in 2006 • Issued 1150 building permits for construction within the Town of Aurora. • Conducted 6500 on site inspections for construction projects within the Town of Aurora. • Responded to 200 building related complaints, • Implemented flexible processes for building permit applications to meet Bill 124 requirements and assist homeowners, developers and builders in obtaining necessary approvals for construction. • Enhanced staff training for Bill 124 qualification categories to ensure a highly skilled and flexible workforce. • Established a Memorandum of Understanding with Central York Fire Services for the review and inspection of fire safety matters under the Ontario Building Code. • Modified Site Plan and Subdivision processes and agreements in response to Bill 124 requirements for the issuance of building permits. • Participated in the Development Application Approval Process review to determine appropriate fees for developments applications. • Reviewed and amended the Sign Bylaw ensuring a workable and consistent document that reflects the needs of the community mid business partners. • Enhanced Cityview to include tracking of permit applications, workload reporting, zoning information, applicable law and inspection results. • Redesigned website to include new legislative requirements with easy access and links to relevant information. • Established departmental -policy manual to ensure uniform service delivery to all stakeholders. • Participated in testing of tablets for electronic tracking of inspections with rollout to all inspectors in 2007. • Prepared for the implementation of the new 2006 Building Code through staff training and skill development opportunities. Note: Town of Aurora business plans provide the groundivoAformore derailed opernlionalplans and serve as a naurngemen! tool for pinnningfor the finure. All plans are re-evnAmted us am business environrnew enolves and are dependent upon charging chnonslances, the availability of the necessa+p 1iiancial and sinffresosrces and annual budget approval by Council. 1/2/2007 1:31 PM, Page 9 of 10 D - 9 COUNCIL - JANUARY 16, 2007 TOWN OF AURORA 2007 BUSINESS PLAN AND BUDGET BUILDING ADMINISTRATION Key Performance Indicators SERVICE AREA KEY PERFORMANCE QUANTIFICATION 2007 INDICATOR TARGET Complete Building Review applications within Permits issued with legislated 10 to 30 Permit Applications legislated time period for time periods or written business days - corresponding to class of Refusal Notice sent depending on building building type Incomplete Building Review applications in a Permits issued to meet Meet Permit Applications timely and flexible manner applicants target dates for established construction target dates through project management Building Inspections Respond to mandated Inspections passed or Respond to inspections within the Deficiency Notice issued inspection legislated 48 hours requests within 48 hours 100% of the time Other permits such as Review permit applications Review and respond to 10 business sign, pool enclosure, hot for compliance with bylaws applicant within 10 business days tub and fill permits days Sign Variances Prepare report to General Report to General Committee 10 business Committee with within 10 business days days recommendations Zoning letters and Research and prepare Written response to applicant 10 business Compliance Reports written response within 10 business days days Complaims/Inquiries Respond to complaints and Investigate/respond to request 2 business days inquiries in a timely manner within 2 business days Nate: Torun ofAmwn busineseplmrs provide the graundrvakformore detniled operationnlp/nns and serve us a rnnnagement tool far planningfm• the future. Afl pltrns are re-evaluated ns nur brwiness emrlronmenl evolves and are dependent upon changing circumstances, the availability of the necesseny financial and staff resourees and annual budget appr»val by Council. 1/2/2007 1:31 PK Page 10 of 10 D-10 COUNCIL - JANUARY 16, 2007 AURORA TOWN OF AURORA SPECIAL COUNCIL - PUBLIC PLANNING MEETING MINUTES NO. 06-31 Council Chambers Aurora Town Hall Tuesday, December 19, 2006 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors McRoberts, MacEachern, Gaertner, Granger, Marsh, Collins- Mrakas, Buck and Wilson OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Servicesrrown Clerk, Director of Planning, Director of Building, Manager of Engineering Services, Director of Financial Services/ Treasurer, Town Solicitor, Planner, and Council/Committee Secretary The Mayor called the meeting to order at 7:00 p.m. It III DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. APPROVAL OFAGENDA Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT the content of the agenda as circulated by the Corporate Services Department be approved as presented. CARRIED PLANNING APPLICATIONS Mayor Morris outlined the procedures that would be followed in the conduct of the public meeting. The Clerk confirmed that appropriate notice had been given and that signs had been posted on the subject properties in accordance with the relevant provisions of the Planning Act. -1- COUNC I L—Sp1AiWikaxcil1-QAublVc(4_1ning Minutes No. 06-31 Page 2 Tuesday, December 19, 2006 1. PL06-128 - Zoning By-law Amendment Application Prato Estates Inc. Part 1, 6SR-25216, Part 3, 6511-25800 and Part of Lot 22, Concession 2, E.Y,S. File D14-15-06 Planning Staff The Planner provided a description of the application and reviewed the contents of the report, outlining the location of the property and current uses of the subject and surrounding land. The Planner advised that the applicant has applied to the Town to amend the Zoning By-law to permit five detached lots fronting River Ridge Boulevard, to correct the zoning map schedule fronting River Ridge Boulevard and Mavrinac Boulevard and to remove the requirements for a walkway fronting Tonner Crescent. The Planner advised that the proposal is consistent with the policies of the Secondary Plan by proposing single detached dwellings and by providing a walkway connection to the wildlife park lands, therefore, an amendment will not be required to facilitate the subject application. The Planner advised that adequate servicing capacity is available and has been allocated to the site and that staff feel that the proposed changes are minor in nature, appropriate and compatible with the existing residential development and have no concerns with the proposed minor changes to the draft plan and the proposed zoning changes. The Planner concluded by advising that staff recommends that Council approve the applications in principle, subject to the resolution of any outstanding issues. Applicant/Agent Mr. David Farrow, representing Prato Estates, advised that the previous approvals for the zoning of this development were issued prior to the completion of the technical engineering studies, therefore the revisions contained within this application were not anticipated at that time. Mr. Farrow thanked Council for considering this application and advised that he would be happy to answer any questions during their deliberations. Public Comments Mr. Klaus Wehrenberg advised that there is a wildlife sanctuary to the north of the development and he explained that there are very few locations available for the public to view this beautiful natural setting. Mr. Wehrenberg requested that staff consider the feasibility of constructing a viewing platform at the end of the existing walkway to look out onto the wildlife conservation area located to the north-east of the subject lands. The public portion of the meeting closed at 7:25 p.m. and Council's deliberations began. Moved by Councillor MacEachern Seconded by Councillor Buck THAT report PL06-128 be received as information; and THAT the application be approved in principle, subject to the resolution of outstanding issues; and THAT staff consider the feasibility of constructing a viewing platform at the end of the existing walkway to look out onto the wildlife conservation area located to the north-east of the subject lands. CARRIED —2— COUNC I L-SAiWIlMN6111((ublk$Gning Minutes No. 06-31 Page 3 Tuesday, December 19, 2006 IV READING OF BY-LAWS Moved by Councillor Buck I Seconded by Councillor MacEachern THAT the following listed by-law be given 1s', 2nd and 3`d readings, and enacted: 4876-06.0 BEING A BY-LAW to Confirm Actions by Council Resulting From the Special Council - Public Planning Meeting 06- 31 on December 19, 2006. CARRIED V ADJOURNMENT Moved by Councillor Buck THAT the meeting be adjourned at 7:55 p.m. CARRIED -3- COUNCIL — JANUARY 16, 2007 Au>�.oizA TOWN OF AURORA COUNCIL MEETING MINUTES NO, 06-32 Council Chambers Aurora Town Hall Tuesday, December 19, 2006 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Manager of Engineering Services, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:55 p.m., following the Special Council - Public Planning meeting. II III DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Councillor Buck Seconded by Councillor Marsh THAT the content of the agenda, as circulated by the Corporate Services Department, with the following additional items, be approved: ➢ New Delegation (c) — Ms Susan Walmer - Ratepayers of Aurora Yonge South Re: Item 2 - PW06-059 - North Richmond Hill Elevated Tank ➢ New Item 5 - Memo from the Director of Corporate Services Re: Council Appointments to Committees ➢ Supplemental Material for Item 4 - Draft Business Plans CARRIED OPEN FORUM Mr. Klaus Wehrenberg appeared before Council to present several suggestions for community related programs and activities to enhance cultural and historical awareness and involvement in the community. Mr. Wehrenberg suggested that Council consider striking an artists committee as well as a youth committee to work on issues and plan events pertaining to their areas of interest. Mr. Wehrenberg also suggested that Council look at ways to encourage active transportation, such as walking and biking, into the Strategic Plan through clear —4— COUNCIL-C"EkP"Y!ngI4. o62A07 Tuesday, December 19, 2006 Page 2 of 8 identification of the need for walking trails to be incorporated within all new developments in Aurora. Mr. Frank Shaw of the Oak Ridges Moraine Land Trust addressed Council to advise that at his presentation to General Committee on December 12, 2006. some questions were raised which required further information. Mr. Shaw advised that he has provided some additional information to the CAO which should address any outstanding queries. IV ADOPTION OF MINUTES Council Inaugural Meeting Minutes of December 5, 2006 Meeting Number 06-30 Moved by Councillor Gaertner Seconded by Councillor Wilson THAT the Council Inaugural Meeting Minutes from Meeting Number 06-30 of December 5, 2006, be adopted as printed and circulated. CARRIED V PRESENTATIONS None VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(7), 2 and 3 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Buck Seconded by Councillor Wilson THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 4. 2007 Departmental Business Plans THAT the 2007 Departmental Business Plans be received and referred to the 2007 Budget deliberations. CARRIED Vill NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Councillor MacEachern expressed concerns regarding the reconstruction which is taking place along Bathurst Street. Councillor MacEachern advised that the signage and markings are misleading and potentially hazardous and she requested that this concern be communicated to the Region of York. Councillor Wilson congratulated Mayor Morris and Councillors McRoberts and Granger, as well as the many other volunteers, for their participation in the "Operation Red -Nose" project which is running very smoothly and with great success. -5- CCUNC I L—C61AWl&YnglC. ogfiO 7 Tuesday, December 19, 2006 Page 3 of 8 Mayor Morris advised that Councillor Wilson is also volunteering his services for "Operation Red -Nose" and should be recognized for his involvement in the success of the program. Mayor Morris advised that the program will be in operation again during the upcoming weekend. Mayor Morris advised that the "Operation Red -Nose" Program is made up of volunteers who are available to offer transportation during the festive season to reduce the chances of people drinking and driving. She suggested that anyone who is interested in participating in the program should contact the Mayor's office during business hours. Mayor Morris added that $400 in donations has been raised through this program and expressed thanks on behalf of the program organizers for the contributions. Councillor McRoberts advised that the Salvation Army Kettle Drive is well underway and he,added that there are still openings for volunteers to set aside an hour to accept donations at any of the various kettles in the Town of Aurora. Councillor McRoberts advised that anyone interested in participating in this program is welcome to contact Ms Karen Oreto at Info Aurora, 905-727-3123- 4104. Councillor McRoberts congratulated Rabbi Hecht for conducting the "Festival of Lights' Hanukkah celebration at the Aurora Shopping Centre, which included the construction of an.eight-foot-tall menorah using over 7,000 Lego blocks. Councilor Marsh expressed her appreciation to the staff who organized the Inaugural Meeting of Council on December 5, 2006. Mayor Morris advised that the Town will be holding its annual First Night Celebration on Sunday December 31, 2006 at the Aurora Family Leisure Complex and suggested that residents come out with the whole family and make this New Year's Eve an event to remember. IX DELEGATIONS (a) Mr. Brian Wolf, Manager, Engineering, York Region Re: Item 2 - PWO6-059 — North Richmond Hill Elevated Tank Mr. Brian Wolf of York Region addressed Council in response to issues that were raised after his previous delegation at the December 12, 2006 General Committee meeting. Mr. Wolf provided further detail regarding the thoroughness of the notification process, as well as public input opportunities provided during the site selection and environmental assessment for the North Richmond Hill Elevated Tank Project. Moved by Councillor Buck Seconded by Councillor MacEachern THAT the comments of the delegate be received for information. CARRIED (c) Ms Susan Walmer - Ratepayers of Aurora Yonge South Re: Item 2 - PW06-059 - North Richmond Hill Elevated Tank Ms Susan Walmer addressed Council on behalf of the Ratepayers of Aurora Yonge South (RAYS) to voice concerns about the visual buffering or screening of the proposed elevated tank, as well as the possible impact on private wells within the affected area. Ms Walmer advised that RAYS would like to stay involved in this project as details unfold and that RAYS would also like to be involved in the process of planning the location of the second water tower which may be proposed for construction. W-C COUNC I L -CAAMi Ying4b.06?ShO7 Page 4 of 8 Tuesday, December 19, 2006 Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas THAT the comments of the delegate be received for information. CARRIED Moved by Councillor Buck Seconded by Councillor MacEachern THAT item 2 - PW06-059 — North Richmond Hill Elevated Tank, be brought forward for discussion. DUINNIN11111, 2. PW06-059 — North Richmond Hill Elevated Tank Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT Council receive report PW06-059 — North Richmond Hill Elevated Tank for information; and THAT the letter from Ms Susan Walmer, which was discussed at the December 12, 2006 General Committee meeting, be referred to York Region staff to address the issues outlined; and THAT York Region be requested to work with the Ontario Realty Corporation to protect natural heritage features on the lands; and THAT the Region of York be advised that the Town of Aurora is not in favour of site 4 as the preferred location for the proposed elevated tank. CARRIED (b) Mr. John Gutteridge, Director of Financial Services Re: Capital Budget Overview — Proposed 2007 Capital Budget The Director of Financial Services provided a summary of the new process for determining and presenting the Capital Budget for the Town of Aurora. The Director outlined the level of involvement and criteria that the department heads worked with to identify the priority list of projects to be included in the 2007 Capital Budget. The Director presented a proposed budget meeting schedule for Council's consideration. Moved by Councillor Buck Seconded by Councillor Wilson THAT the comments of the delegate be received for information. CARRIED Moved by Councillor Buck Seconded by Councillor MacEachern THAT the following proposed budget meeting dates be approved: Thursday, January 4, 2007 - Departmental Presentation of Business Plan Tuesday, January 9, 2007 - Operating Budget Presentation Thursday, January 11, 2007 - Capital Budget Discussion CARRIED -7- COUNCIL—CedMMAReY!njk@.o9§AA7 Page 5of8 Tuesday, December 19, 2006 Moved by Councillor MacEachern Seconded by Councillor Marsh THAT staff be requested fo schedule an additional Budget meeting to be held on Saturday, January 20, 2007. CARRIED Councillor Buck left the meeting at 10:15 pm X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee Meeting Report No. 06-18, Tuesday, December 12, 2006 CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 06-18, TUESDAY DECEMBER 12, 2006 (7) Correspondence from the Chief Administrative Officer Re: 313 — 321 Ridge Road — Aurora Cable Internet Moved by Councillor MacEachern Seconded by Councillor Granger THAT staff take the necessary steps to ensure that 321 Ridge Road is brought into compliance with the Town of Aurora's By-law 4469-03.D, being the zoning by-law amendment regarding the Oak Ridges Moraine Conservation Plan, specifically section 34.1 permitted uses, and the addition of the shipping container; and THAT the Director of Planning bring back a report advising as to whether the shipping container located at 321 Ridge Road is in compliance with section 34.1 of Zoning By-law 4469-03.D. On a recorded vote the motion was CARRIED. YEAS:5 NAYS:3 VOTING YEAS: Councillors Wilson, Granger, Gaertner, MacEachern and Mayor Morris VOTING NAYS: Councillors Collins-Mrakas, McRoberts and Marsh Councillor Buck left the meeting earlier and was absent for the vote. Moved by Councillor MacEachern Seconded by Councillor Marsh THAT the balance of General Committee Meeting Report No. 06-18, dated Tuesday, December 12, 2006, be received and the recommendations carried by the Committee be adopted. CARRIED 3. Motion tabled by Councillor Wilson Re: Establishment of a Youth Committee Moved by Councillor Wilson Seconded by Councillor McRoberts WHEREAS the youth of Aurora are one of the most important non- financial assets of the our Town; and WHEREAS the future of Aurora rests in the hands of our youth; and WHEREAS we need to plan for the future of our youth now; and —8— COUNCIL —C Wayindke.4 07 Tuesday, December 19, 2006 Page 6 of 8 WHEREAS the youth of Aurora have already identified some of their needs and concerns; and WHEREAS the Youth Action Sub -Committee is currently a 'sub- committee' to the Leisure Services Advisory Committee; and WHEREAS this current committee is primarily composed of students from the local high schools; and WHEREAS some of our neighbouring communities have taken steps to increase the involvement of their youth in the community through the formation of Youth Cabinets, Youth Councillors and Youth Committees; and WHEREAS Aurora continues to be a leader in the engagement of their citizens in community citizenship: THEREFORE IT IS HEREBY requested that Council direct the appropriate staff departments and agencies to work with an appointed member of Council in the development of relevant policies and procedures in order to make a recommendation to Council within 30 days regarding the formation of an advisory committee which will address the specific issues relating to the youth of our community. 5. Memo from the Director of Corporate Services Re: Council Appointments to Committees — ADDED ITEM Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas THAT the proposed Council appointments to committees, as follows, be approved: Accessibility Advisory Committee Environmental Advisory Committee Economic Development Committee Councillor Bob McRoberts Councillor Wendy Gaertner Councillor Evelina MacEachern Councillor Al Wilson Councillor Wendy Gaertner Councillor Stephen Granger Heritage Advisory Committee of Aurora Councillor Bob McRoberts Councillor Alison Collins-Mrakas Joint Council Committee (Central York Fire Services) Leisure Services Advisory Committee Library Board Councillor Evelyn Buck Councillor Al Wilson Councillor Grace Marsh Councillor Stephen Granger Councillor Bob McRoberts Councillor Evelina MacEachern Councillor Grace Marsh Councillor Alison Collins-Mrakas Councillor Evelyn Buck COUNCIL-CdA2.1iWAFeYiinjh@.oaftQ7 Tuesday, December 19, 2006 Page 7 of 8 Lake Simcoe Region Conservation Authority Nokiidaa Trail Committee Traffic Safety Advisory Committee CARRIED Moved by Councillor MacEachern Councillor Evelina MacEachern Councillor Wendy Gaertner Councillor Grace Marsh Councillor Stephen Granger Seconded by Councillor Marsh THAT staff be directed to begin the advertising process for the advisory committees. WTI".;*7 XI REGIONAL REPORT Mayor Morris advised that she has been appointed to the Solid Waste, Planning & Economic Development, and the Health & EMS Committees. Mayor Morris also advised that $1.5 million has been allocated to various health services in York Region, and that preliminary budget directives as well as water rates are being set at the regional level. Mayor Morris advised that details and additional information can be found on the York Region website at www.reaion.vork.on.ca under "Council Highlights". Moved by Councillor MacEachern Seconded by Councillor Granger THAT a Special General Committee meeting be scheduled for Tuesday, January 2, 2007 to discuss the Procedural By-law. CARRIED Xll READING OF BY-LAWS Moved by Councillor MacEachern Seconded by Councillor Granger THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4874-06.0 BEING A BY-LAW to appoint an Acting Head of Council (Deputy Mayor- Bob McRoberts) 4875-06.0 BEING A BY-LAW to amend By-law4725-05.H, appointment of an Acting Chief Building Official (Thom Vandenbussche) 4877-06.0 BEING A BY-LAW to confirm actions by Council resulting from meeting 06-32 of December 19, 2006. CARRIED -10- COUNCIL-C"Mi)AFeYinJke.o0§i07 Tuesday, December 19, 2006 Page 8 of 8 XIII CLOSED SESSION None XIV ADJOURNMENT Moved by Councillor Wilson THAT the meeting be adjourned at 10:30 p.m. CARRIED -11- COUNCIL - JANUARY 16, 2007 L�GEN� ®AIT E M r AUIZQRA TOWN OFAURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-01 ATTENDANCE COMMITTEE MEMBERS MEMBERS ABSENT OTHER ATTENDEES Council Chambers Aurora Town Hall Tuesday, January 2, 2007 Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, Marsh, MacEachern McRoberts, and Wilson None Chief Administrative Officer, Director of Corporate Services/Town Clerk Mayor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Il APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department be approved as presented. CARRIED Councillor Wilson arrived at 7:10 p.m. 111 DELEGATIONS General Committee recommends: THAT Ms Rebecca Beaton be permitted to address General Committee as a delegate. CARRIED -12- COUNCIL - JANUARY 16, 2007 General Committee Report No. 07.01 Page 2 of 2 Tuesday, January 2, 2007 (a) Ms Rebecca Beaton Re: Item 1 — Orientation/Review of the Town of Aurora Procedural By-law 4835-06.0 Ms Rebecca Beaton indicated that the notice that was posted in the newspaper did not provide sufficient detail regarding tonight's meeting and that the Procedural By-law was not posted on the website in order to provide her with sufficient time to submit her comments on any proposed changes. General Committee recommends: THAT the delegation be received. CARRIED IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION 1. Orientation/Review of the Town of Aurora Procedural By-law 4835.06.0 Members of the General Committee reviewed, in detail, the Procedural By-law and made a number of inquiries regarding the interpretation of various sections. Members also presented a number of suggestions for possible amendments. Councillor Gaertner left the meeting at 9:40 p.m. General Committee recommends: THAT the suggestions presented by the members of the General Committee be referred to staff for further review and a report back to General Committee, CARRIED V ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:25 p.m. CARRIED THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-01 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, JANUARY 16, 2007. -13- COUNCIL - JANUARY 16, 2007 A 0 rE N DU;TIME I a au>zoRA TOWN OFAURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-02 ATTENDANCE Council Chambers Aurora Town Hall Thursday, January 4, 2007 Mayor Morris the Chair; Councillors Buck, Granger, Marsh, MacEachern McRoberts, and Wilson MEMBERS ABSENT Councillors Collins-Mrakas and Gaertner were absent. Chief Administrative Officer, Chief Executive Officer of the Aurora Public Library, Director of Corporate Services/Town Clerk, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/Treasurer, and Administrative Co-ordinator/Deputy Clerk Mayor Morris called the meeting to order at 7:10 p.m. DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: 2007 Building Administration Business Plan Revised 2007 Legal Services Business Plan Memorandum from Councillor Collins-Mrakas — Business Plans Commentary CARRIED Ill DELEGATIONS Mr. John Rogers, CAD, provided the General Committee with an overview of the Draft 2007 Department Business Plans and advised that the newly adopted Strategic Plan was the basis for the business plans, Each Director and the CEO of the Aurora Public Library made a presentation to the General Committee with a brief overview of their respective draft business plan and addressed questions of the committee. -14- COUNCIL - JANUARY 16, 2007 Special General Committee Report No. 07.02 Page 2 of 2 Thursday, January 4, 2007 General Committee recommends: THAT the hour of the meeting be extended to consider the remainder of the delegations. CARRIED General Committee recommends: THAT the Draft 2007 Department Business Plans be received for information purposes. CARRIED IV ADJOURNMENT General Committee recommends: THAT the meeting adjourn at 10:40 pm CARRIED THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-02 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, JANUARY 16, 2007, P. MORRIS, MAYOR B. PAN IZZA, TOWN CLERK -15- COUNCIL — JANUARY 16, 2007 AGENDA I T R ,fi 3 AVR-O A TOWN OFAURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-04 Council Chambers Aurora Town Hall Tuesday, January 9, 2007 ATTENDANCE COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, Marsh, MacEachern McRoberts, and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Leisure Services, Director of Public Works, Town Solicitor, and Council/Committee Secretary. Mayor Morris called the meeting to order at 6:04 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act 11 APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: Sample Meeting Calendar Joint Council Committee — Central York Fire Services Terms of Reference Ill DELEGATIONS None Councillor Buck arrived at 6:06 p.m. CARRIED —16— COUNCIL - JANUARY 16, 2007 Special General Committee Report No. 07.04 Page 2 of 3 Tuesday, January 9, 2007 IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION Review, Comment and Consideration of any Amendments to the Terms of Reference for the Traffic Safety Advisory Committee, Leisure Services Advisory Committee and the Economic Development Advisory Committee ALL ADVISORY COMMITTEES General Committee recommends: THAT the citizen members on all advisory committees be appointed for a two year term, with the option of a further two year term. CARRIED General Committee recommends: THAT the Council members on all advisory committees be appointed for a two year term, with the option of a further two year term. DEFEATED TRAFFIC SAFETY ADVISORY COMMITTEE General Committee recommends: THAT the Terms of Reference Membership for the Traffic Safety Advisory Committee be changed to reflect that two (2) Councillors sit on the committee. CARRIED General Committee recommends: THAT the Terms of Reference for the Traffic Safety Advisory Committee be approved, as amended. CARRIED LEISURE SERVICES ADVISORY COMMITTEE General Committee recommends: THAT the day of the meeting for the Leisure Services Advisory Committee be changed to the third Thursday of the month, pending staff's comments regarding logistics. CARRIED General Committee recommends: THAT the Terms of Reference Membership for the Leisure Services Advisory Committee be changed to: three (3) Council Members, 5 (five) citizen members, one (t) citizen member from the Sports Council and up to two (2) youth members. CARRIED -17- COUNCIL - JANUARY 16, 2007 Special General Committee Report No. 07-04 Page 3 of 3 Tuesday, January 9, 2007 General Committee recommends: THAT the Terms of Reference for the Leisure Services Advisory Committee, with the deletion of the following duplicate bullet point: "Review and comment on the annual capital program for the department within the context of both the Master Plan and the Strategic Plan to ensure the approach is consistent with their objectives and priorities" be approved, as amended. CARRIED V ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 7:10 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-04 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, JANUARY 16, 2007. It COUNCIL - JANUARY 16, 2007 ----� FACENDA ff EM LIP+j AuRoRA TOWN OFAURORA GENERAL COMMITTEE MEETING MINUTES NO. 07-03 Council Chambers Aurora Town Hall Tuesday, January 9, 2007 ATTENDANCE COMMITTEE MEMBERS Councillor MacEachern in the Chair; Mayor Morris Councillors Buck, Collins-Mrakas, Gaertner, Granger, Marsh, McRoberts, and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor, and Council/Committee Secretary. Councillor MacEachern called the meeting to order at 7:14 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: Delegation b) — Mr. Frank Shaw, Chair of Planning & Partnerships Oak Ridges Moraine Land Trust Re: Item 4 — Correspondence from Oak Ridges Moraine Land Trust Closed Session — Legal Matter CARRIED 111 ADOPTION OF THE MINUTES General Committee Report of December 12, 2006, Meeting Number 06-18 General Committee recommends: THAT the General Committee Report of Meeting Number 06-18, dated December 12, 2006, be adopted as printed and circulated. CARRIED -19- COUNCIL - JANUARY 16, 2007 General Committee Report No. 07.03 Page 2 of 5 Tuesday, January 9, 2007 IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3 and 4 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 5. FS07.001 — Temporary Borrowing By-law THAT the Mayor and the Director of Finance/Treasurer be authorized to borrow from time to time until the property taxes are collected, such sums as the Council considers necessary to meet the current expenditures of the Corporation for the year in accordance with the Section 407 of the Municipal Act, 2001, S.O. 2001 c. 25 as amended; and THAT except with the approval of the Ontario Municipal Board (OMB) the total amount borrowed at any one time plus outstanding amounts of principal borrowed and accrued interest shall not exceed: a) From January 1 to September 30 in the year, 50 per cent of the total estimated revenues of the municipality as set out in the budget adopted forthe year; and b) From October 1 to December 31 in the year, 25 per cent of the total estimated revenues for the municipality as set out in the budget adopted for the year; and THAT By-law Number 4770-06,F be repealed; and THAT Council enact By-law number 4880-07.F authorizing temporary borrowing by the Corporation pending the receipt of Municipal revenues pursuant to Section 407 of the Municipal Act, 2001, S.O. 2001 c. 25 as amended. 6. FS07-002 -2007 Interim Property Tax Rates THAT Council for the Corporation of the Town of Aurora authorize a 2007 Interim Property Tax Levy on all rateable real property which has been assessed according to the assessment roll returned December 12, 2006 by the Municipal Property Assessment Corporation (MPAC) for the taxation year 2007: and THAT the 2007 Interim Property Tax Levy be set as legislated at 50% of the total 2006 property taxes levied on each property; and THAT the 2007 Interim Property Tax Rates will be equivalent to 50% of the 2006 Final Property Tax Rates as listed in Appendix "A" of this report and levied on the Current Value Assessment (CVA) as returned by MPAC for the taxation year 2007;and THAT the 2007 Interim Property Tax Levy be due in two relatively equal installments on Thursday, February 22, 2007 and Tuesday, April 24, 2007; and -20- COUNCIL - JANUARY 16, 2007 General Committee Report No. 07-03 Page 3 of 5 Tuesday, January 9, 2007 THAT the Director of Finance/Treasurer be authorized to amend in whole or in part any billing in order to comply with any Provincial Legislation which may be introduced or passed by the Province of Ontario prior to or after the issuance of the 2007 Interim Property Tax Bills; and THAT By-law No. 4879-07.F be enacted at the Council meeting scheduled for January 16, 2007. CARRIED VI NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS Mayor Morris requested that the Director of Corporate Services ensure that all Councillors receive a copy of the comments recently made by Mr. Klaus Wehrenberg during Open Forum. Mayor Morris requested that staff provide an update as to how items are listed for the budget discussion and how they are brought forward. Mayor Morris advised that she will be attending the Regional Council meeting on Wednesday, January 10, 2007 at 1:30 p.m. to address the 2C Lands issue. Councillor Wilson advised that the December 19, 2006 Council minutes did not reflect the fact that he took part in the York Region Police Services Ride Program. Further, Councillor Wilson congratulated York Region Police Services for the successful Ride Program this year. Mayor Morris advised that she attended the opening of HERBS Wellness & Beauty Spa on Saturday, January 6, 2007, accompanied by Councillors Buck, Marsh and Wilson. Vll DELEGATIONS General Committee recommends: THAT Mr. Frank Shaw, be permitted to delegate first. CARRIED (b) Mr. Frank Shaw, Chair of Planning & Partnerships - Oak Ridges Moraine Land Trust Re: Item 4 — Correspondence from Oak Ridges Moraine Land Trust Mr. Frank Shaw addressed General Committee to request $5,000 from the Town of Aurora for permit fees that were required to be paid for the McLeod Wood land securement. General Committee recommends: THAT the comments of the delegate be received for information and that Item 4 be brought forward for discussion. CARRIED -21- COUNCIL - JANUARY 16, 2007 General Committee Report No. 07.03 Page 4 of 5 Tuesday, January 9, 2007 4. Correspondence from Oak Ridges Moraine Land Trust General Committee recommends: THAT the correspondence from Oak Ridges Moraine Land Trust be received and that staff provide comments for the discussion during budget deliberations regarding the request for a grant. CARRIED (a) Mr. John Gutteridge, Director of Financial Services/Treasurer Re: Item 1 -2007 Operating Budget Mr. John Gutteridge addressed General Committee to give an overview of Draft #1 of the 2007 Operating Budget. Mr. Gutteridge indicated that detailed discussion will take place at the Budget meeting on January 20, 2007 and that this presentation is a high level overview. Councillor Wilson requested that the 2006 actual figures be available for review at the January 20, 2007 Budget meeting. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. 2007 Operating Budget General Committee recommends: THAT the 2007 Operating Budget be received for Information. CARRIED General Committee recommends: THAT the General Committee recess for five minutes at 8:50 p.m. CARRIED The meeting reconvened at 8:55 p.m. 2. LS07-001 — Foresters Big Swim for Arthritis General Committee recommends: THAT Council approve the Foresters Big Swim for Arthritis 2007 at the Aurora Recreation Complex on April 21, 2007; and THAT all municipal permit fees be waived in support of the event. -22- COUNCIL - JANUARY 16, 2007 General Committee Report No. 07-03 Page 5 of 5 Tuesday, January 9, 2007 General Committee considered the following amendment to the recommendation: THAT Council provide preliminary approval of a grant for $471.23 in lieu of waiving the permit fees. The main recommendation was CARRIED AS AMENDED. 3. Correspondence from Leksand, Sweden General Committee recommends: THAT the correspondence from Leksand, Sweden be received for information and that a letter of congratulations be forwarded regarding the recent junior hockey tournament. CARRIED IX CLOSED SESSION General Committee recommends: THAT the General Committee proceed into Closed Session to address a legal matter. CARRIED 1—[7�I�P1�ITl� General Committee recommends: THAT the meeting be adjourned at 9:10 p.m. CARRIED THE REPORT OF THE.GENERAL COMMITTEE MEETING 07-03 IS SUBJECT. TO FINAL APPROVAL AT COUNCIL ON TUESDAY, JANUARY 16, 2007. -23- COUNCIL - JANUARY 16, 2007 - LAGEIPA VT R, 4 wiaw Amw M �Mpw AwwW AVIWkwA O F F I C E MEMO To: Members of Council From: Bob Panizza, Director of Corporate Services Subject: Selection of Members to Committees Date: January 9, 2007 The Town has been advertising for applicants to the various statutory and advisory committees and the deadline for receipt of applications will be January 315'. It is anticipated that all of the applications will be presented to General Committee on February 6m In 2003 Council only interviewed the applicants for the Committee of Adjustment. Accordingly staff is seeking direction whether Council wishes to interview applicants for any of the committees. Bob Panizza Director of Corporate Services —24— COUNCIL — JANUARY 16, 2007 AGENDAITEM .1 �0 J wwwwww � �� wow. i.w�w 0 F F I C E MEMO To: Members of Council From: Bob Panizza, Director of Corporate Services Subject: Future Budget Meeting Dates Date: January 12. 2007 At the Capital Budget meeting of Thursday January 11, it was determined that additional budget meetings will be required to further review both the 2007 Capital and Operating budgets. Therefore in order to provide sufficient notice to the public, staff is requesting Members of Council to confirm the dates and times of the additional meetings. Bob Panizza Director of Corporate Services —25— COUNCIL - JANUARY 16, 2007 [A:(G3T::-'N7DATEM O -44 TOWN OF AURORA AURORA COUNCIL REPORT No.PL07-005- SUBJECT: Prehearing Conference Westhill Redevelopment Company Limited Part Lots 11 & 12, Con. 3, Plan 65R-9264 Part Lot 12, Con. 2, Plans 65R-15508 & 65R-11866 D09-04-00, D14-12-00, D07-03-00 OMB Files 0030373, Z030149 and S030085 FROM: Sue Seibert, Director of Planning and Development Services DATE: January 16, 2007 RECOMMENDATIONS THAT Staff be authorized to retain outside legal counsel to represent the Town before a Prehearing Conference of the Ontario Municipal Board scheduled for February 8, 2007 regarding requests by Westhill Redevelopment Company Limited to amend the Official Plan, Zoning By-law and for approval of a Condominium Plan. BACKGROUND On January 3, 2007 staff received notice of a Prehearing Conference of the Ontario Municipal Board (OMB) scheduled for February 8, 2007 in connection with applications for an Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Condominium that were filed in July of 2000 by the West Hill Redevelopment Company Limited. Notice was served on December 28, 2006 during the holiday shut down. Notice was given to residents within 120 metres as required and also as we understand, to interested parties. The subject lands are located north of Bloomington Road both east and west of Leslie Street as shown on attachment 1. The applications for 75 detached residential units in condominium tenure, on private communal services, and a 18 hole golf course on a property comprising of 85 ha. (210 acres) were considered at a Public Meeting of Council in January 2001, at which time Council passed the following resolution: `In view of the outstanding issues pertaining to the peer review of the Environmental Impact Study, the comments of the Toronto Region Conservation Authority and review of the proposal in accordance with the Implementation Guidelines for development on the Oak Ridges Moraine, it is suggested that the applications be received for information at this time. Prior to the applications proceeding, staff recommend that the outstanding -26- COUNCIL — JANUARY 16, 2007 January 16, 2007 - 2 - Report No. PL07-005 issues be addressed at which time staff will report back to a Public Planning Meeting taking into account issues raised by the public and through the internal and external agency circulation of the applications." Since that time, the applicant has been working with the Toronto Region Conservation Authority to resolve environmental issues related to the proposed development of lands which is within the Oak Ridges Moraine. The subject applications were submitted/commenced but not decided upon prior to November 17, 2001 and in accordance with the transitional provisions of the Oak Ridges Moraine Conservation Act as implemented by Official Plan Amendment 48 (Section 3.13.2 c), the applications are required to conform to prescribed provisions of the Oak Ridges Moraine Conservation Plan only. The prescribed provisions require the applications, due to their transitional status, to address only portions of the Oak Ridges Moraine Conservation Plan. Generally these provisions require the protection of any natural features, ground and surface water and stormwater runoff. The applicant has now submitted revised development plans with updated support information to allow the proposed vacant land condominium and golf course development in accordance with the findings of the revised Master Environmental Servicing Plan. The updated application package has been circulated to internal departments and outside agencies for review and comment. It is noted that the lands are currently designated as Site Specific Policy Area 3.6.2e by the Town of Aurora Official Plan which states: e) "The land identified on Schedule H as 3.6.2e-(east) comprising Part Lots 11 and 12, Concession III are intended to be developed for high quality residences in a cluster arrangement that are serviced by a privately owned and operated communal wastewater treatment system and water supply system in accordance with the criteria identified in Section 3.6.2c. The land identified on Schedule H as 3.6.2e (west), comprising Part of Lot 11, Concession II may be used for a golf course to be developed in conjunction with the lands under the same ownership east of Leslie Street, provided satisfactory arrangements for a grade separated access to Leslie Street can be made. These lands shall require an amendment to this Plan prior to any development taking place. The amendment shall provide detailed policies to ensure that the golf course is developed and operated in a manner that the environmental values, function and process of the Oak Ridges Moraine will be maintained or enhanced." The appeal was filed in October of 2003 and staff have worked with the applicants and actively continued to process components of the application as they have been filed. —27— COUNCIL — JANUARY 16, 2007 January 16, 2007 - 3 - Report No. PL07-006 COMMENTS Typically a Prehearing Conference is held to determine: who will be Parties to the matter, scope the issues, the types and numbers of expert witnesses that will be called, and estimate the amount of time that will be needed to hear it. Should a full Hearing on these applications be necessary, given the complexity of the issues it is quite likely that considerable time will be required to hear it should it not be possible to significantly scope the issues. Given the nature of the Hearing which will focus on environmental issues, as well as its potential length, complexity and scope, it is recommended that outside Counsel be retained to undertake this Prehearing. A roster of legal firms capable of undertaking such an assignment was established following a Request for Proposal process in accordance with Council's December 14th, 2004 Resolution adopting Corporate Report Number ADM04-023 as recommended by General Committee from its December 7th, 2004 meeting. Staff propose to select a firm from this roster. OPTIONS While Council has the option of requesting that the Town Solicitor represent the Town at the Prehearing Conference, in view of the specialized area of law, and considerable time commitment necessary to prepare for the Prehearing, attend at future Prehearings and potentially lengthy and complex Hearing, staff do not recommend this course of action. It is important that the Town's interests and environmental concerns be advocated for by a firm that has depth in terms of resources and specialized expertise to devote to it. FINANCIAL IMPLICATIONS The costs of retaining outside Counsel cannot be accurately estimated at this time. Additional funds may also be necessary for technical witnesses should we require them for peer review purposes. However, while staff are recommending that outside Counsel be retained, it is standard operating procedure to very carefully monitor and control costs. This monitoring takes place through the Town Solicitor's office with input from participating departmental staff. CONCLUSIONS Staff recommend that outside Counsel be retained to represent the Town at a Prehearing Conference of the Ontario Municipal Board scheduled for February 8, 2007. Staff propose to advise Council further following the Prehearing when the issues are clear and an estimate of anticipated costs may be possible. LINK TO STRATEGIC PLAN Strategic Plan has goals and objectives as follows: COUNCIL - JANUARY 16, 2007 January 16, 2007 - 4 - Report No. PL07-006 'Promote a sustainable community that respects its historic culture and character and embraces diverse cultural development and renewal in harmony with sound environmental management and business development activity. Promote a healthy environment that fosters social and physical well being Plan for the future to continue controlled and well -planned growth" Ensuring representation before the OMB on the subject matter fosters such goals and objectives. ATTACHMENTS Attachment 1 Attachments 2a and Attachment 3 Attachment 4 PRE -SUBMISSION REVIEW Location Plan Proposal and Plan of Condominium Notice of Prehearing Extract of Council Minutes of January 31, 2001 CAO and Town Solicitor January 11, 2007 Prepared by. Sue Seibert, Director of Planning and Development Services Ext. 4341 u Seikq'rt, MCIP, RRP btfector of Planning and Development Services Lalrh S. Rogers Chief Administrative Officer -29-