AGENDA - General Committee - 20081118GENERAL COMMITTEE
AGENDA
NO.08-38
TUESDAY, NOVEMBER 18, 2008
1:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
12/11/08
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 08-38
Tuesday, November 18, 2008
7:00 p.m.
Council Chambers
Councillor Granger in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
111 ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 08-36 pg. 1
October 27, 2008
General Committee Meeting Minutes, 08-37, November 4, 2008 pg. 4
RECOMMENDED:
THAT the Special General Committee Meeting minutes 08-36 and the
General Committee Meeting Minutes 08-37 be adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee Meeting No. 08-38
Tuesday, November 18, 2008
Page 2 of 7
VI DELEGATIONS
(a) Mr. Vino Jeyapalan, CEO and Founder, Youth Environmental pg. 11
Network of York Region
Re: Ecological Action Conference
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED SESSION
XI ADJOURNMENT
General Committee Meeting No. 08-38
Tuesday, November 18, 2008
Page 3 of 7
AGENDA ITEMS
1. ART08-08 — Arts and Culture Advisory Committee Meeting Minutes pg. 19
October 30, 2008
RECOMMENDED:
THAT the Arts and Culture Advisory Committee Meeting minutes from the
October 20, 2008 meeting be received and the recommendations
contained therein be approved.
2. AAC08-05 — Accessibility Advisory Committee Meeting Minutes pg. 25
November 5, 2008
RECOMMENDED:
THAT the Accessibility Advisory Committee Meeting minutes from the
November 5, 2008 meeting be received and the recommendations
contained therein be approved.
3. EAC08-05 - Environmental Advisory Committee Meeting Minutes pg. 36
November 6, 2008
RECOMMENDED:
THAT the Environmental Advisory Committee Meeting minutes from the
November 6, 2008 meeting be received and the recommendations
contained therein be approved.
4. Central York Fire Services — Joint Council Committee Meeting pg. 46
Minutes — September 16, 2008 and October 21, 2008
RECOMMENDED:
THAT the Central York Fire Services — Joint Council Committee meeting
minutes from September 16, 2008 and October 21, 2008 be received for
information.
General Committee Meeting No. 08-38
Tuesday, November 18, 2008
Page 4 of 7
5. PL08-120 — Application to Amend the Zoning By-law pg. 56
Robert Delcourt and Rui Chan Lin
268 Kennedy Street West
Part Lot 79, Concession 1 King, Part 4, 65R-27428
File D14-05-07
Related Consent File D10-(04-05)-07
RECOMMENDED:
THAT report PL08-120 be received as information; and
THAT servicing allocation for two (2) residential infill building lots be
provided to the subject application from the core area infill assignment;
and
THAT Council enact implementing Zoning By-law 5090-08.D related to the
Zoning By-law Amendment Application for Robert Delcourt and Rui Chan
Lin (File D14-05-07).
6. PW08-045 — York Region Transit — Annual Service Plan pg. 66
2009 Draft Report
RECOMMENDED:
THAT Council receive report PW08-045 for information regarding York
Region Transit Annual Service Plan 2009 Draft Report; and
THAT Council request York Region Transit to address the comments of
this report.
7. PW08-047 — Implementation of a Snow Windrow Clearing Program pg. 71
for Seniors and Physically Challenged Residents
RECOMMENDED:
THAT Council receive report PW08-047 as an addendum to report PW08-
041: and
THAT Council provide direction on the preferred option; and
THAT Council direct staff to report back in the Spring of 2009 on the
programs successes and challenges.
General Committee Meeting No. 08-38
Tuesday, November 18, 2008
Page 5 of 7
8. ADM08-018 — Aurora Sports Dome — Permit Fees pg. 86
RECOMMENDED:
THAT report ADM08-018 regarding the Aurora Sports Dome —
Permit Fees be"received for information; and
THAT the Town provide a refund of $16,078 to 1651883 Ontario Inc.
operating as Aurora Sports Dome as partial reimbursement for the
Building Permit Fees.
9. FS08-052 — Update of the AMO/LAS Electricity Program pg. 114
RECOMMENDED:
THAT report "Update of the AMO/LAS Electricity Program" be received for
information; and
THAT Council reconfirm our position to join the AMO/LAS Electricity
Program.
10. LS08-049 — Leisure Services Corporate Sponsorship Revenue pg. 116
Reserve Fund
RECOMMENDED:
THAT Council approve a reserve fund for all Leisure Services corporate
sponsorship dollars raised annually by the department; and
THAT all excess funds beyond the annual budget target be placed in the
reserve; and
THAT all deficit funding below the annual budget target be provided from
the reserve.
11. LS08-050 — Energy Management Retro-fits Aurora Community pg. 119
Centre
RECOMMENDED:
THAT Council award the contract for Arena Ice Plant Energy Management
Retro-fits at the Aurora Community Centre to CIMCO Refrigeration in the
amount of $61,501.00, excluding GST.
General Committee Meeting No. 08-38
Tuesday, November 18, 2008
Page 6 of 7
12. CS08-042 - Council Pending List pg. 122
RECOMMENDED:
THAT report CS08-042 — Council Pending List be received for information.
13. BA08-009 — CSI Aurora — Survey Results and Customer Service pg. 160
Models
RECOMMENDED:
THAT Council receive report BA08-009 as background information on the
Customer Service Initiative, CSI Aurora; and
THAT report BA08-009 be referred to a Special General Committee
meeting to be scheduled for Monday, December 15, 2008 to discuss
Customer Service for the Town.
14. FS08-050 — Cancellation, Reduction or Refund of Property Taxes pg. 203
under Section 357 of the Municipal Act
RECOMMENDED:
THAT the property taxes in the amount of $36,371.61 be adjusted in
accordance with Section 357 of the Municipal Act, 2001 S.O. 2001 c. 25,
as amended, of which the Town of Aurora's share totals $10,148.42; and
THAT the associated interest, if applicable, be cancelled in proportion to
the property taxes adjusted; and
THAT the Director of Finance/Treasurer be directed to adjust the
Collector's Roll to reflect these property tax Adjustments.
15. Correspondence from York Region pg. 210
Re: Town of Aurora's Enquiry on the Region's Information
Report on Proposed Sites for Private Electric Power Generation
RECOMMENDED:
THAT the correspondence from York Region regarding the Town of
Aurora's enquiry on the Region's information report on proposed sites for
private electric power generation be received for information.
General Committee Meeting No. 08-38
Tuesday, November 18, 2008
Page 7 of 7
16. LS08-048 — Alternative Ground Covers for Municipal Boulevards pg. 214
(deferred from November 4, 2008 General Committee)
RECOMMENDED:
THAT the General Committee receive report LS08-048 as information;
and
THAT the General Committee refer this report to the Environmental
Advisory Committee for their consideration.
GENERAL COMMITTEE - NOVEMBER 18, 2008
/mac
AuwoRA
Special GC Minutes - 1
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-36
Council Chambers
Aurora Town Hall
Monday, October 27, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Collins-Mrakas
Gaertner, Gallo, Granger, MacEachern, McRoberts
and Wilson (arrived at 9;05 p.m.)
MEMBERS ABSENT Councillor Buck was absent.
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Chief
Executive Officer of the Aurora Public Library,
Director of Public Works, Director of Financial
ServicesTFreasurer, Financial Analyst/Budget
Supervisor and Manager of Legislative
Services/Deputy Clerk
Councillor McRoberts called the meeting to order at 6:08 p.m.
111 CLOSED SESSION
Moved by Councillor Collins-Mrakas Seconded by Councillor Gallo
THAT Council recess to go into a Closed Session to consider the following
matter:
Legal Matter — Solicitor opinion regarding Ontario Municipal Board
Mediation
CARRIED
Mayor Morris resumed the Chair at 7:13 p.m.
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council re -convene into public session at 7:13 p.m.
CARRIED
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
WE
GENERAL COM14TY#0
Page 2 of 3
Special GC Minutes - 2
11 APPROVAL OFAGENDA
Moved by Councillor McRoberts Seconded by Councillor Gaertner
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:
Public Works Business Plan Replacement Page #96
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the Library Board Business Plan be brought forward for discussion.
CARRIED
III CONSIDERATION OF ITEMS
1. Departmental Business Plans
a) Aurora Public Library Business Plan
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT the presentation of the Chief Executive Officer of the Aurora Public
Library be received for information.
CARRIED
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT the Aurora Public Library Business Plan be received for information.
CARRIED
b) Administration Department Business Plan
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT the Administration Department Business Plan be received for
information.
CARRIED
c) Corporate Services Department
Moved by Councillor Gallo Seconded by Councillor MacEachern
THAT the Corporate Services Department Business Plan be received for
information.
CARRIED
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GENERAL COM General Committee Report No. 08-36
N4i,�W0cfflIQ M4JgR 18, 2008
Page 3 of 3
Special GC Minutes - 3
d) Financial Services Department
Moved by Councillor McRoberts Seconded by Councillor Collin-Mrakas
THAT the Financial Services Department Business Plan be received for
information.
CARRIED
e) Public Works Department
Moved by Councillor Wilson Seconded by Councillor Gallo ,
THAT the Public Works Department Business Plan be received for
information.
CARRIED
IV ADJOURNMENT
Moved by Councillor McRoberts
THAT the meeting be adjourned at 9:30 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 08-36 WAS
CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, NOVEMBER 10, 2008.
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
Wit
GENERAL COMMITTEE - NOVEMBER 18, 2008
ALTR_QRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-37
Council Chambers
Aurora Town Hall
Tuesday, November 4, 2008
GC Minutes - 1
ATTENDANCE
COMMITTEE MEMBERS Councillor Gaertner in the Chair; Mayor Morris
(arrived at 7:05 p.m.), Councillor Buck (arrived at 7:05
p.m. and left at 8:35 p.m.), Councillors Gallo,
Granger, MacEachern, McRoberts and Wilson
MEMBERS ABSENT Councillor Collins-Mrakas was absent.
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Director of Public Works, Director of
Financial Services/Treasurer, and Council/Committee
Secretary
Councillor Gaertner called the meeting to order at 7:00 p.m.
DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in item 5 - PW08-043 — Northeast
Quadrant Traffic Calming - Post -Implementation Monitoring Report due to his
residence being within the northeast quadrant, and did not take part in, or vote on
any questions in this regard or attempt in any way to influence the voting on such
questions.
Councillor McRoberts declared an interest in item 15 - Correspondence from
York Region District School Board due to the Board being his employer, and did
not take part in, or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
WE
General Committee Report No. 08-37
GENERAL C0MM1,WWENoo GIVE4 R 18, 2008
Page 2 of 7
GC Minutes - 2
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes 08-33, October 20, 2008
General Committee Meeting Minutes 08-34, October 21, 2008
Special General Committee Meeting Minutes 08-35, October 22, 2008
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-33 and 08-35,
and the General Committee Meeting minutes 08-34 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE. DISCUSSION
Items 1, 3, 5, 6, 8, 9, 11, 12, 13, 14, 15 and 16 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. Economic Development Advisory Committee Meeting
October 23, 2008"
THAT the Economic Development Advisory Committee Meeting minutes
from the October 23, 2008 meeting be received and the recommendations
contained therein be approved.
4. FS08-049 — Church Street School Cultural Centre Payment to
Aurora Historical Society
THAT report FS08-049 be received, and
THAT Council approve the payment of $10,000 to the Aurora Historical
Society for services performed by the Aurora Historical Society staff.
PL08-100 — Planning Applications Status List
THAT the Planning Applications Status List be received as information.
10. ADM08-017 — Collaborative Municipal Initiatives of the Six Northern
Municipalities of York Region
THAT the staff report ADM08-017 regarding the Collaborative Municipal
Initiatives of the Northern 6 Municipalities be received for information
purposes.
CARRIED
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General Committee Report No. 08-37
GENERAL COMMITMKNoNGIVOMMIR 18, 2008 GC Minutes 3
Page 3 of 7
VI DELEGATIONS
(a) Mr. Michael Moran
Re: Item 1 — Leisure Services Advisory Committee Meeting Minutes
Delegations a, b & c -Aurora Arts and Music Festival
Mr. Michael Moran addressed General Committee to present details of his
proposal regarding an Aurora Arts and Music Festival. Mr. Moran outlined details
such as: location, dates, theme, participating ,groups, music, tickets, access,
parking, advertising, sponsors, food vendors, alcohol, security and
accommodation. Mr. Moran also provided information on his background,
indicating that he is community minded and has helped out on numerous Town
events.
General Committee recommends:.
THAT the comments of the delegate be received and referred to item 1 on
the agenda.
CARRIED
General Committee recommends:
THAT item 1 — Leisure Services Advisory Committee meeting minutes
from October 16, 2008 be brought forward for discussion.
1. Leisure Services Advisory Committee Meeting - October 16, 2008
DELEGATIONS
(a) Mr. Michael Moran — Proposal for an Aurora Arts and Music Festival
(b) Ms Sher St. Kitts — Regarding Mr. Michael Moran
Proposal for an Aurora Arts and Music Festival
(c) Ms Robin Matthew - Regarding Mr. Michael Moran
Proposal for an Aurora Arts and Music Festival
General Committee recommends:
THAT it be recommended to Council that the Leisure Services Advisory
Committee notes, with appreciation, the intent of the Farmers' Market
Committee in building performing arts into the activities of the Farmers
Market; and
THAT it be recommended to Council that the Leisure Services Advisory
Committee notes, with appreciation, the intent of the Farmers' Market
Committee to grow this element of performing arts in Aurora up to and
including organizing a one -day event; and
THAT it be recommended to Council that, due to the overlap of activities
that have already been planned at the Farmers' Market, the Leisure
Services Advisory Committee does not support the proposal by Mr.
Michael Moran for an Aurora Arts and Music Festival, but the Committee
does extend thanks to the delegate for the time and effort which Mr. Moran
put into the proposal.
CARRIED
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the October 16, 2008 meeting be received and the
recommendations contained therein be approved.
CARRIED
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General Committee R ort No. 08 3 2008
GENERAL COMIV�,' WNol MR 85
Page 4 of 7
GC Minutes - 4
(b) Ms Myriam Schut and Mr. Colin Partridge
Re: Tree Carving —66 Spruce Street
Ms Myriam Schut addressed General Committee to request that the Town
consider providing funds to enable tree carver, Mr. Colin Partridge, to do a
carving into the trunk of an old Maple tree located on Town property in front of
her residence at 65 Spruce Street. Ms Schut advised that the cost would be
between $1,500 - $3,000 depending on the detail and number of faces.
Mr. Colin Partridge addressed General Committee to provide a PowerPoint
presentation showing examples of his work for the Town of Orangeville, City of
Barrie, Town of Truro, Nova Scotia and various others throughout Ontario. Mr.
Partridge suggested the Town of Aurora may want to consider this medium for
various tree trunks throughout the Town.
General Committee recommends:
THAT the comments of the delegate be received, and
THAT the delegate be encouraged to submit an application to the Arts and
Culture Grant Fund.
CARRIED
General Committee recommends:
THAT the matter be referred to staff fora report back to Council.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 6 be brought forward for discussion.
CARRIED
6. PL08-116 —Zoning By-law Amendment Application
Removal of (H) Holding Provision
Ridgewood Developments Inc.
180 John West Way
Part Lot 82, Concession 1 EYS, Parts 1 and 2
65R-28582
File D14-17-08
General Committee recommends:
THAT report PL08-116 be received for information; and
THAT the matter be deferred until the site plan agreement has been
executed.
CARRIED
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�General�CoNooKQMReA NRo.08-37
GENERAL COM 18, 2008 GC Minutes - 5
Page 5 of 7
3. FS08.048 — Update on Church Street School Cultural Centre Project
General Committee recommends:
THAT report FS08-048 be received.
CARRIED
Councillor McRoberts, having previously declared an interest in item 5, did not take part
in the discussion or the vote called for in this regard.
5. PW08-043 — Northeast Quadrant Traffic Calming
Post -Implementation Monitoring Report
General Committee recommends:
THAT report PW08-043 be received; and
THAT the recommendations of the Post -Implementation Monitoring Report
be referred to a Traffic Safety Advisory Committee meeting.
CARRIED
General Committee recommends:
THAT staff be directed to proceed with the installation of speed cushions
on Mark Street, as recommended in the report.
CARRIED
8.PL08-085 — Habitat for Humanity - Request for Donation of Town Land
General Committee recommends:
THAT Council consider the potential of severing a portion of municipal
parkland for the purposes of constructing a Habitat for Humanity house;
and
THAT staff report back to Council on the feasibility.
DEFEATED
General Committee recommends:
THAT Council does not support severing parkland to construct a
dwelling for Habitat for Humanity; and
THAT Habitat for Humanity be encouraged to work with the
development community, with the objective of securing a lot to
enable construction of a Habitat for Humanity dwelling in Aurora.
CARRIED
General Committee Report No. 08-37
GENERAL COMMffWNoKQMP R 18, 2008
Page 6 of 7
GC Minutes 6
9. ADM08-013 — Municipalities Against Racism and Discrimination
General Committee recommends:
THAT report ADM08-013 regarding the Declaration from the Coalition of
Municipalities Against Racism and Discrimination be received for
information.
CARRIED
11. LS08.048 - Alternative Ground Covers for Municipal Boulevards
General Committee recommends:
THAT report LS08-048 — Alternative Ground Covers for Municipal
Boulevards be deferred to the next General Committee meeting.
CARRIED
12. BA08-007 — Request for Sign Variance —133 Pedersen Drive - Unit Al
General Committee recommends:
THAT Council approve a request for variance to permit one additional wall
sign on the north elevation for "National Bank" at 133 Pedersen Drive,
whereas the Sign By-law does not permit signage on this elevation, and
THAT the existing sign on the east fagade be removed.
CARRIED
13- FS08-051 — 2008 Third Quarter Operating Report
General Committee recommends:
THAT any deficit at the end of 2008 be funded through use of the
Supplementary Tax Revenue that was originally designated for 2009
Capital Projects.
CARRIED
14. Motion Tabled by Councillor Gaertner
(Notice of Motion provided at October 14, 2008 Council)
General Committee recommendsi
THAT this matter be referred back to the Director of Corporate
Services to provide direction on how an approval process could be
executed for closed session minutes, as well as the pros and cons of
such a process.
CARRIED
Councillor Buck left the meeting at 9:35 p.m.
WE
General Committee Re ort No. 08-37
GENERAL C0MM1,TTAENodiER 185 2008 GC Minutes - 7
Page 7of7
Councillor McRoberts, having previously declared an interest in item 15, did not take
part in the discussion or the vote called for in this regard.
15. Correspondence from York Region District School Board
Re: Accommodation Review Committee — Wells Street Public School
York Region District School Board
General Committee recommends:.
THAT Councillor Gallo be appointed to serve on the Accommodation
Review Committee for Wells Street Public School -
CARRIED
16. Capital Budget Sheets for Items 34, 35 and 36 — Council Priority List
from October 20, 2008 Special General Committee Meeting
General Committee recommends:
THAT the 2C lands be removed from Item 36; and
THAT the Capital Budget Sheets for Items 34 and 36 be consolidated:
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
None
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:40 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-37 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER
10, 2008, WITH THE EXCEPTION OF ITEMS 4 AND 5, WHICH WERE DISCUSSED
AND APPROVED AS ORIGINALLY PRESENTED.
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
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GENERAL COMMITTEE - NOVEMBER 18, 2008
Delegation a - 1
EXTRACT FROM ENVIRONMENTAL ADVISORY COMMITTEE
MEETING NO. 08-08
HELD ON THURSDAY, NOVEMBER 6, 2008
DELEGATIONS
(a) Mr. Vino Jeyapalan, CEO and Founder of the Youth Environmental Network_
of York Region - Ecological Action Conference
THAT it be recommended to Council that the delegation by Mr. Vino Jeyapalan, CEO
and Founder of the Youth Environmental Network of York Region Ecological Action
Conference be received for information; and
THAT it be recommended to Council that the Ecological Action Conference be held in
Aurora on Wednesday April 1, 2009; and
THAT it be recommended to Council that the Council Chambers and 4 to 6 meeting
rooms at the Town Hall be provided to be used for the conference at no charge; and
THAT it be recommended to Council that a financial contribution in the amount of $7500
to fund the lunch for the participants and to fund the guest speakers be endorsed; and
THAT it be recommended to Council that Mr. Vino Jeyapalan be requested to make a
presentation to Council when this recommendation goes to Council for consideration.
-11-
GENERAL COMMITTEE - NOVEMBER 18, 2008
Delegation a - 2
Project:. Ecological Action Conference
Ecological Action Conference
When: April 1, 2009
Where; Town of Aurora (To be Confirmed)
Sponsorship level: Premium Sponsor
Valued at: Undetermined
The goal of the 2009 Ecological Action Conference is to create a stronger awareness of sustainability
with a focus on action towards the environmental issues. Furthermore, this conference will be a
platform for the youth of Aurora to gain an understanding of their environmental impact on their
community. Initiatives will be developed so that youth will be able to make changes reduce their
ecological footprints.
The 2009 EAC is looking at having Severn Cullis-Suzuki (daughter of David Suzuki) speak at the
conference as the keynote. In order to follow up the inspirational keynote we plan to have 6-8
workshops lined up that will get students tolea m about green issues, and how to act upon them. In
addition to the keynote, this year we hope to have an entrepreneur as a lunch speaker in order to
explain the concept of 'making things happen.
Partners of EAC
EAC Partners will come from all different backgrounds, be it, academic, corporate, non-profit
organizations or the government. Regardless of the backgrounds, or geographic location, they all
have the common goal of promoting the need for caring the environment to the people of York
Region. Partners will agree to either run a workshop or information session at least once at the
conference or another YENYR event. In addition to supporting our events, partners will play a vital
role in helping us connect with more partners and promoting the EAC Itself.
Examples of Involvement
The following are organizations and schools that YENYR has built partnerships with for the 2009 EAC:
Non -Profit: Peel Environmental Youth Alliance, York Region Environmental Alliance, and the
Markham Mayor's Youth Task Force.
Fundamental Support: Town of Aurora (Environmental Advisory Committee)
Summary Benefits
• Recognition as a Premium Sponsor for Ecological Action Conference
• Opportunity to position Town of Aurora as a leading supporter of youth environmental action
in Aurora and York Region
Logo displayed in promotional material reaching over 1,000 youth across the region
• Large logo displayed on Youth Environmental Network of York Region website
• Presence in all a -mails and newsletters
Youth Environmental Ne of York Region
50 Wall cAd,
GENERAL COMMITTEE- NOVEMBER 18, 2008
Delegation a - 3
• Name mentioned in all articles and press releases as an official partner for Ecological Action
Conference
• Opportunity to profile Town of Aurora's Green School Award winners
• Opportunity to run existing Town of Aurora programs and/or events under the YENYR Earth
Month campaign
• Large display set up at the Ecological Action Conference
• Opportunity for Town of Aurora employees to get involved with community events across the,
region that are in support of YENYWs Earth Month Campaign
2009 Support Request
Based on our benefits described in this proposal, the Youth Environmental Network of York Region Is
requesting the following for the above mentioned sponsorship level in 2009: Financial Support and
In -Kind Support
Breakdown of Potential Support request from Town of Aurora:
• Provide a similar financial support as last year. Cover the Ecological Action Conference's cost
for a lunch keynote speaker (estimated $5,000)
• Provide a financial cover for food costs (last year food expenses = est. $3,000)
• Suppty Civic Centre for venue of the conference for April 1' , 2009
• Provide 4-6 rooms where 10.-20 students are. able to attend workshops
• Help oversee: production of conference with a project correspondent
• Invite Town of Aurora employees to attend and/or speak at the conference (i.e. Mayor or
Councillor opens conference)
• Help introduce YENYR to other organizations who: can be partners of YENYRs events
• Opportunity to discuss other types of in -kind support for the campaign
Total Value = $8,000 + In -Kind
**Note: Any money not used will be returned to the Town of Aurora
ronmental NetVqrk of York Region
50 Walfu Road,
M-�nAl 1 ZC nA1
GENERAL COMMITTEE - NOVEMBER 18, 2008
Group Information
Delegation a - 4
Name: Youth Environmental Network of York Region (YENYR)
Address: 50 Walford Road, Markham, ON, L3S 0A1
Phone: (647) 281-2637
Email: vjeyapalan@yenyr.com
Fax: N/A
Website Address: www. en rc
Non Profit Organization Registration #: 1742665
Our,Group has a bank account in the name of our organization: Yes
Briefly describe what your group does:
The Youth Environmental Network of York Region (YENYR) is a group of students working to:
1. raise awareness of environmental issues among young people in York Region.
2. encourage youth to contribute to the well being of the communities in which they live through local
initiatives and action plans.
3. facilitate and develop communications and expand membership and cooperation between youth
environmental groups throughout York Region.
Project Contacts
Name: Vino Jeyapalan
Title: CEO of YENYR
Phone (work): 647-281-2637
Phone (home): 905-471-6882
Email: vjeyapalan@,yeny5-.com
Project Summary
Title: Second Annual Ecological Action Conference (EAC)
Location of Project: Aurora Civic Centre (to be confirmed)
Name of Registered Owner of the Lands: Town of Aurora
Address of Registered Owner of the.Lands:
Contact Name for Registered Owner of the Lands: to be confirmed
Phone # Registered Owner of the Lands: to be confirmed
Start Date of Project: September 1, 2007 End date: April 30, 2007, conference date is April 7"', 2007*.
*Date of event may change.
Please describe which of the following objectives your project meets and how:
The project provides demonstrable, widespread and lasting environmental benefits for the
community
With this conference students attending Aurora schools will be able to gain a better knowledge of sustainable
living, allowing them to promote it in our community and their schools. In addition, students will be tracked
for progress after the conference to see that they are implementing their environmental action plans. For the
second annual conference we have a lot more ideas, which will teach more students about various
environmental issues and solutions.
The project promotes education, understanding and participation in environmental
sustainability in the Town of Aurora -
This conference's focus is always about awareness and action, therefore education is a key component. We
plan to educate the youth about zero -waste, protection of wilderness, ecological footprints, and many more
issues that will be pinpointed by the executive committee.
After Use, Recycle Please
-14-
GENERAL COMMITTEE - NOVEMBER 18, 2008 Delegation a - 5
The project supports the Town's environmental policies and strategic plan
We will promote the Town's resources through our Environmental Action Guide: For Aurora Youth, which will be
a brochure containing information on environmental programs in Aurora and York Region, links to environmental by-
laws, environmental organizations in Aurora, and environmental project ideas. This will show the youth and community
what the Town of Aurora provides to the environment, which will educate them about their communities actions.
Detailed Description of Project:
Purpose: The purpose of this conference is to create a stronger awareness of sustainability with also a focus
on action towards the environmental issues. Furthermore, this conference will be a platform for the youth of
Aurora to gain an understanding of their ecological impact on their community and world. Initiatives will be
developed so that youth will be able to make changes to reduce their ecological footprints.
Description of the Project Team:
YENYR consists of:
3 Board of Directors
1 Chair
1 Secretary
1 Publicity Manager
I Treasurer
1 Outreach Coordinator
5 Executive Members
10 YENYR Youth Members
1 Project Supervisor*
What will your project accomplish? (include work plan with timelines)
Planned Meetings: Initially, every other Monday will be set aside for meetings until February, when meetings will
become more frequent. We'will also set up our display at various community centres to publicize the conference and
bold fundraisers to fund for small expenses.
Oct 3: Introduce the idea of the conference
Discussideas
Define roles, responsibilities, sign up
Oct 8: Finalize conference content/agenda/potential speakers
Identify potential partner groups/organizations (Have partnership/support package complete)
Oct 15: Contact speakers
Contact potential organizations that might partake in the conference.
Oct 25:. Designate roles for the planting stage of the conference. Set up committees and chairs
Nov 5: Check progress of committees
Create a list of equipment needed for conference (i.e. projector)
Outline expenses (i.e, food, speakers, photocopies, display costs) and allocate budget to accommodate
needs
Nov 19: Organize and train members for Sponsorship Drive (finding organizations that will donate resources).
Discuss creating a "Environmental Action Guide: For Aurora Youth" package (to be given out at
conference).
Nov 30: YENYR brochure completed, sponsorship packages completed and list of assigned sponsors are
distributed -
Dec 1 —Feb 28: Sponsorship Drive
Dec 3: Have quotes and pricing for all expenses (rough draft) & compare to budget
After Use, Recycle Please
-15-
GENERAL COMMITTEE - NOVEMBER 18, 2008 Delegation a - 6
Develop youth orientated speaking notes for Our Ecological Footprint power. point presentation
Dec 13-17: Present Our Ecological Foot Print ppt to Elementary school (for practice)
Dee 17: Complete "Environmental Action Guide: For Aurora Youth"
Mid -Tetra Review on project so far.
Jan. 14: Letter to principals/teachers, posters, announcements ready to be sent out for
February 25.
Jan 28: Set up an online registration system
Feb I I—Mar6: Contacting schools, sending letters to principals/teachers about
conference. Members talk to principal/teacher in charge of assigning students to conference.
Feb 25-Mar 31: Registration Opens
Mar 31: LAST DAY for schools. to register for conference. Will ONLY be extended if not enough people
registered. However, if we notice that not many schools are signing up two weeks before Mar 31, we
may allow schools who have already signed up to bring more students, or go directly to school's who
haven't signed up and ask them if they're interested.
Mar 10: Schedule of conference day completed, changes added if needed. List of Roles/Responsibilities for
YENYR members and/or additional volunteers assigned.
Mar. 12: Food for conference (breakfast and lunch included) is confirmed
Mar.17: Produce copies of Conference Packages (according to the number of people registered so far)
Mar 21: Gifts for speakers purchased. _
May 28: Name tags for students comp] led. MC Script completed
Apr 3: Final confirmation of food, guest speakers, keynote speaker, equipment, etc.
Apr 7: Conference Day!
Apr 21: Collect feedback from schools about conference.
Create a draft of a final report of the conference
Apr 28: Create a final conference report
Apr 30: Submit report into Aurora
May 26: Get in contact and set up progress report date with students who attended the conference
Wbo will maintain and monitor the project after completion?
Name: Vino Jeyapalan
Phone: 905 471 6882
Email: vjeyapahm@yenyr.com
What are the measurable benefits of this Project?
The conference will connect youth, high schools and environmental organizations. The environmental
organizations who had some effect at the conference had an opportunity to educate teachers and students
about their programs. These groups would see an increase in program utilization.
After Use, Recycle Please
- 16-
GENERAL COMMITTEE - NOVEMBER 18, 2008 Delegation a - 7
Not only will our supporters gain members, but the Town of Aurora will have the greatest benefit, a better
and brighter environment. With youth of Aurora becoming members of YENYR and participating in the
conference they will be able to work more effectively keeping the message of environmental sustainability
live in Aurora.
Above all, Aurora youth will benefit from the conference.
• Students will be better educated about the importance of sustainability in our community
• They will be shown how to prevent large negative environmental impacts on the environment
• They will learn what they can do to prevent or decrease the use of non-renewable resources
• There will be permanent environmental partnerships among students
Will there be an educational sign component.
Yes, the whole experience will be educational for students, members of YENYR, sponsors, community
supporters, and the community. The conference will have guest speakers address the growing issues of
sustainability and how youth are a part of it in our community. The youth participants will also be given
information on Town facilities, environmental group contacts, and ideas that can help them develop _
environmental projects on their own.
Attached is the budget
Total Project Cost
$10,400
Amount requested from the Town of Aurora
$8,000 - $10,000
** Detailed budget break down is available **
Amount from other sources
$10.00 per person for student attendance $10 x 300 = $3,000
Donation Campaign --> $1,400
Sponsorship = In -Kind support (i.e. Printing costs)
In- Kind support hours
Service
Details
In —Kind Value (in
hours worked)
# of People
Estimated hours
for each
Planning
15
60
$12,600 @ $14/hr
Speakers (costs/honorariums may
apply)
3
6
$ 432 @$24/hr
Advisory Directors
3
10
$ 570 $19/hr
Community volunteers
6
2
$ 228 $19/hr
Partnership Support*
20*
5
NIA*
Door-to-door campaigners
12
2
$ 240 cr7 $10/hr
*Service value varies on the support the partnered group provides
After Use, Recycle Please
- 17-
GENERAL COMMITTEE - NOVEMBER 18, 2008
Delegation a - 8
-18-
GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM #
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. ART08-08
SUBJECT: Arts & Culture Advisory Committee
Recommendation Summary from October 30, 2008
FROM: . Arts & Culture Advisory Committee
DATE: November 13, 2008
RECOMMENDATIONS
Arts & Culture Advisory Committee Meeting Record No. 08-07, dated Thursday,
September 25, 2008
THAT the Meeting Record No. 08-07 dated Thursday, September 25, 2008 be
adopted.
Delegation (a)
Ms Nancy Bodi and. Ms Michelle Zikovitz, York Region Arts Council
THAT it be recommended to Council that the delegation and presentation by Ms
Nancy Bodi, Bodi Marketing Communications and Ms Michelle Zikovitz, Acting
Chair, York Region Arts Council (YRAC) be received; and
THAT it be recommended to Council that the YRAC presentation material and
request by the York Region Arts Council for an appointee from the Arts & Culture
Committee to sit on YRAC be referred to Council to confirm whether Council wishes
to appoint a representative from the Arts & Culture Committee to sit on the YRAC
Board of Directors; and
THAT it be recommended to Council that the request by YRAC for input for the
Aurora link on the new YRAC website be referred to the Marketing and
Communications Department.
1. Correspondence, Re: York Region Cultural Resources Database and Cultural
Mapping
THAT it be recommended to Council that the correspondence regarding York
Region Cultural Resources Database and Cultural Mapping be received for
information.
-19-
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM #
November 18, 2008
-2-
Arts and Culture Committee Pending List
Report No. ARTS08-08
THAT it be recommended to Council that the Arts and Culture Committee Pending
List be received for information.
3. Copy of the Society of York Region Artists (SOYRA) Agreement
THAT it be recommended to Council that the Society of York Region Artists
(SOYRA) Agreement be referred to Council for review, revision and update of the
terms of the agreement with the possibility of making it more inclusive and open to
other cultural organizations.
4. Letter of Thanks to Ms Catherine Molloy
THAT it be recommended to Council that a letter of thanks be forwarded to Ms
Catherine Molloy on behalf of the Arts & Culture Committee in appreciation for all
her efforts during her time served as an Arts & Culture Committee member.
ATTACHMENTS
Attachment #1 —Arts & Culture Advisory Committee Minutes of October 30, 2008
Prepared by: Cindy Janzen, Manager of Legislative Services/Deputy Clerk Ext. 4227
Cindy Janzen
Manager of Legislative Services/Deputy Clerk
On behalf of the Arts & Culture. Advisory Committee
-20-
GENERAL COMMITTEE NOVEMBER 18, 20M
AumoxA
COMMITTEE MINUTES
MEETING NO. 08-08
Committee: Arts & Culture Advisory Committee
Date: Thursday, October 30, 2008
STEM # 1 - 3
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Nadine Raymond, Vice -Chair, Christopher Ballard (left at 8:15
p.m.), Jackie Bennett, Councillor Granger, Helen Roberts,
Jo-anne Spitzer
Absent: Councillor Gaertner, Chair
Endorsed Leave
of Absence: Kenneth Whitehurst
Other Attendees: Mayor Morris (arrived at 7:55 p.m.), John Gutteridge, Director
of Financial Services/Treasurer and Elma Stevenson,
Committee Secretary
Vice -Chair Nadine Raymond called the meeting to order at 7:02 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Chris Ballard
Seconded by Jackie Bennett
THAT the content of the agenda as circulated by the Corporate Services
Department be approved.
CARRIED
IW4e
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM # - 4
Arts & Culture Advisory Committee Record No. 08-08 Page 2 of 4
Thursday, October 30, 2008
ADOPTION OF MINUTES
1. Arts & Culture Advisory Committee Meeting
Record No. 08-07, dated Thursday, September 25, 2008
It was noted that Catherine Molloy is no longer a member of the Arts & Culture
Advisory Committee due to her recent resignation from the Committee and,
therefore, technically, was not absent at the September 25, 2008 Arts & Culture
Advisory Committee meeting. The Director of Financial Services/Treasurer will
prepare a report on the status of Catherine Molloy's position on the Committee in
view of her representation as a member of the Aurora Historical Society.
Moved by Chris Ballard
Seconded by Jackie Bennett
THAT the Meeting Record No. 08-07 dated Thursday, September 25,
2008 be adopted.
CARRIED
DELEGATION
(a) Ms Nancy Bodi and Ms Michelle Zikovitz
York Region Arts Council
Ms Nancy Bodi, Bodi Marketing Communications and Ms Michelle Zikovitz,
Acting Chair, York Region Arts Council were in attendance to make a
presentation on behalf of the newly -formed York Region Arts Council (YRAC)
which has been created to replace the former ArtsLink organization in York
Region. The presentation outlined the purpose, vision and mission of the YRAC
which will serve as the central hub and regional authority on arts and culture in
York Region and will provide services to and facilitate interaction amongst
municipal arts councils and the greater York Region arts community. YRAC's
mission is to advance and promote all forms of art, such as literary, visual,
performing and heritage in York Region and to provide consultation, education
and training, information, networking and marketing services to respond to the
needs of its stakeholders in York Region. Invitations have been extended to
Committee members to attend a "Celebrate the Arts in York Region" reception
and media announcement event that will be hosted by Bill Fisch, Chairman &
Chief Executive Officer of the Region of York on November 25, 2008 at the York
Region Administrative Offices, 17250 Yonge Street, Newmarket,
- 22 -
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM #
Arts & Culture Advisory Committee Record No. 08-08 Page 3 of 4
Thursday, October 30, 2008
Moved by Councillor Granger
Seconded by Chris Ballard
THAT it be recommended to Council that the delegation and presentation
by Ms Nancy Bodi, Bodi Marketing Communications and Ms Michelle
Zikovitz, Acting Chair, York Region Arts Council (YRAC) be received; and
THAT it be recommended to Council that the YRAC presentation material
and request by the York Region Arts Council for an appointee from the
Arts& Culture Committee to sit on YRAC be referred to Council to confirm
whether Council wishes to appoint a representative from the Arts & Culture
Committee to sit on the YRAC Board of Directors; and
THAT it be recommended to Council that the request by YRAC for input
for the Aurora link on the new YRAC website be referred to the Marketing
and Communications Department.
CARRIED
INFORMATIONAL ITEMS
1. Correspondence
Re: York Region Cultural Resources. Database
and Cultural Mapping
Moved by Councillor Granger Seconded by Helen Roberts
THAT it be recommended to Council that the correspondence regarding
York Region Cultural Resources Database and Cultural Mapping be
received for information.
CARRIED
2. Arts and Culture Committee Pending List
Moved by Helen Roberts Seconded by Jackie Bennett
THAT it be recommended to Council that the Arts and Culture Committee
Pending List be received for information.
MASS
-23-
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM#
Arts & Culture Advisory Committee Record No. 08-08 Page 4 of 4
Thursday, October 30, 2008
91
13
Copy of the Society of York Region Artists (SOYRA) Agreement
Moved by Councillor. Granger
Seconded by Helen Roberts
THAT it be recommended to Council that the Society of York Region
Artists (SOYRA) Agreement be referred to Council for review, revision and
update of the terms of the agreement with the possibility of making it more
inclusive and open to other cultural organizations.
CARRIED
Letter of Thanks to Ms Catherine Molloy
Moved by Jo-anne Spitzer Seconded by Jackie Bennett
THAT it be recommended to Council that a letter of thanks be forwarded
to Ms Catherine Molloy on behalf of the Arts & Culture Committee in
appreciation for all her efforts during her time served as an Arts & Culture
Committee member.
CARRIED
NEW BUSINESS
John Gutteridge, Director of Financial Services/Treasurer provided a verbal update in
the progress of the Church Street School Cultural Centre and the appointment of the
Board of Directors for the Centre. Committee was informed that the building will be
completed and ready for occupancy in November and the Board of Directors has yet to
be selected. It is hoped that Staff will be making a recommendation -to Council in this
regard in December, 2008.
ADJOURNMENT
Moved by Helen Roberts
THAT the meeting be adjourned at 8:55 p.m.
Nadine Raymond, Vice -Chair
CARRIED
-24-
GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM #
-_ TOWN OF AURORA
AURORA GENERAL COMMITTEE No. AAC08-05
SUBJECT: Accessibility Advisory Committee
Recommendation Summary from November 5, 2008
DATE: • November 18, 2008
RECOMMENDATIONS
Accessibility Advisory Committee Meeting Minutes 08-04 September 3, 2008
THAT the minutes of the Accessibility Advisory Committee meeting 08-04 of
September 3, 2008 be adopted.
1. Site Plan Review — Vitmont Holdings Inc.
15160 Yonge Street at Tyler St.
D11-17-08
THAT the site plan for Vitmont Holdings Inc. at 15160 Yonge Street at Tyler Street
be received; and
THAT it be recommended. to Council that the site plan be amended to include an
accessible parking space on the south side of Tyler Street adjacent to the proposed
development, in addition to the existing accessible parking space proposed in the
plan.
2. Full Service Gas Station Petition
THAT this matter be forwarded to the next Accessibility Advisory Committee Chairs
Breakfast meeting; and
THAT the Minister of Community and Social Services be contacted and asked for
assistance in this matter.
3. Accessibility Awareness Recognition Awards
THAT the information regarding the Accessibility Awareness Recognition Awards,
from the City of Kawartha Lakes, be received; and
THAT the Accessibility Advisory Committee look at creating criteria for the Town of
Aurora for a similar program; and
THAT staff contact the City of Kawartha Lakes to obtain details of selecting the
-25-
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM # 2-2
November 18, 2008 - 2 - Report No. AAC08-05
►N
5.
E.3
n
award winners for the next Accessibility Advisory Committee meeting.
THAT the Accessibility Advisory Committee members work on customizing the
wording of the criteria to correspond betterwith the needs and characteristics within
the Town of Aurora; and
THAT the draft criteria be forwarded to the Aurora Chamber of Commerce for
review and input.
Correspondence from the Town of Newmarket
Re: AAG Representation on Emergency Preparedness Exercises
THATthe correspondence from the Town of Newmarket, regarding the Accessibility
Advisory Committee representation on emergency preparedness exercises, be
received for information.
Letter from the Ministry of Community and Social Services
Re: Accessibility Advisory Committee Progress Across the Province
THAT the letter from the Ministry of Community and Social Services, regarding
Accessibility Advisory Committee progress across the province, be received for
information.
Correspondence from Ms Heather Trusler, Resident
Re: Accessibility Parking at Seniors' Centre
THAT the correspondence from Ms Heather Trusler, regarding accessibility parking
at the Seniors' Centre, be received; and
THAT it be recommended to Council that staff meet with Mr. Charles Sequeira,
President of the Aurora Seniors' Association, to determine if there is a need to
increase the number of accessible parking spaces at the Seniors' Centre; and
THAT staff and Mr. Sequeira also discuss the feasibility of using temporary signage
to designate regular parking spaces as "accessible parking only" during special
events at the Seniors' Centre, if necessary.
THAT item 7 - Pending List, be address at the end of the items for consideration.
Correspondence from the Region of York
Re: Planning for Tomorrow: 2008 Growth Management Consultation
THAT the correspondence from the Region of York, regarding Planning for
Tomorrow: 2008 Growth Management Consultation, be received for information.
-26-
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM # 2-3
November 18, 2008 - 3 - Re
9. Site Plan Application Approval — 1747009 Ontario Limited
15217 Yonge Street
DI I-19-08 .
No. AAC08-05
THAT the site plan application for 1747009 Ontario Limited, for the property located
at 15217 Yonge Street, be received for information.
10. Site Plan Review — Coland Developments Inc.,
230 Wellington Street East
File: Dll-11-08 (Associated Zoning File D14-05-08)
THAT the site plan application for Coland Developments Inc., for the property
located at 230 Wellington Street east, be received for information; and
THAT it be recommended to Council that consideration be given to the inclusion of
an accessible walkway from the sidewalk into the main entrance of the building
located at the south end of the application, within the proposed site plan.
7. Pending Items List - Accessibility Advisory Committee
THAT the pending list be amended. and updated as per the revisions which were
outlined by the Accessibility Advisory Committee as follows:
THAT the following items be removed from the Pending Lists as they have been
completed or are no longer applicable:
• AAC-1.3 - Ontario BIA Association
AAC 14 - Ontario Mainstreet Accessibility Awards - 2000
• AAC 36 - 2008 Priority List
• AAC 40 - OTHER BUSINESS - Full -Service Gas Stations
• AAC 41 - Extract From GC - Full -Service Gasoline Pumps
• AAC 43 - Memo from Director of Corporate Services —
Project Status List
THAT a letter be sent to the Aurora Chamber of Commerce advising of the
upcoming legislation regarding accessibility standards and requirements for public
businesses; and
THAT it be requested that a representative of the Accessibility Advisory Committee
be permitted to provide a presentation to the Chamber of Commerce on this issue.
- 27 -
GENERAL COMMITTEE - NOVEMBER 18, 2008
%EM #
November 18, 2008 - 4 - Report No. AAC08-05
ATTACHMENTS
Attachment #1 —Accessibility Advisory Committee Minutes of November 5, 2008
Prepared by: Carrie Eastwood, Council/Committee Secretary, Ext. 4225
Carrie Eastwood, Council/Committee Secretary
On behalf of the Accessibility Advisory Committee
-28-
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM #
AuRoRA
COMMITTEE MINUTES
MEETING NO. 08-05
Committee: Accessibility Advisory Committee
Date: Wednesday, November 5, 2008
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Ann Boden-Chair, Catherine Couchman, Jane Boorman,
John Lenchak and Councillor Bob McRoberts
Absent: None
Other Attendees: Senior Building Inspector, Director of Corporate Services and
Committee Secretary
The Chair called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Catherine Couchman
Seconded by John Lenchak
THAT the content of the agenda as circulated by the Corporate Services
Department, with the addition of the following item, be approved.
10. Site Plan Review Coland Developments Inc.,
230 Wellington Street East
File: D11-11-08 (Associated Zoning File D14-05-08)
CARRIED
-29-
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM #
Accessibility Advisory Committee Minutes No. 08-05 Page 2 of 7
Wednesday, November 5, 2008
ADOPTION OF MINUTES
Accessibility Advisory Committee Meeting Minutes 08-04 September 3, 2008
Moved by Councillor McRoberts Seconded by Catherine Couchman
THAT the minutes of the Accessibility Advisory Committee meeting 08-04
of September 3, 2008 be adopted.
DELEGATIONS
None
MATTERS FOR CONSIDERATION
1. Site Plan Review — Vitmont Holdings Inc.
15160 Yonge Street at Tyler Street
File: DII-17-08
Moved by Catherine Couchman
Seconded by John Lenchak
THAT the site plan for Vitmont Holdings Inc. at 15160 Yonge Street at
Tyler Street be received; and
THAT it be recommended to Council that the site plan be amended to
include an accessible parking space on the south side of Tyler Street
adjacent to the proposed development, in addition to the existing
accessible parking space proposed in the plan.
CARRIED
-30-
GENERAL COMMITTEE - NOVEMBER 185 2008
ITEM # 2-7 1
Accessibility Advisory Committee Minutes No. 08-05 Page 3 of 7
Wednesday, November 5, 2008
2.
3.
Full Service Gas Station Petition
Moved by John Lenchak
Seconded by Catherine Couchman
THAT this matter be forwarded to the next Accessibility Advisory
Committee Chairs Breakfast meeting; and
THAT the Minister of Community and Social Services be contacted and
asked for assistance in this matter.
CARRIED
Accessibility Awareness Recognition Awards
Moved by Catherine Couchman
Seconded by John Lenchak
THAT the information regarding the Accessibility Awareness Recognition
Awards, from the City of Kawartha Lakes, be received; and
THAT the Accessibility Advisory Committee look at creating criteria for the
Town of Aurora for a similar program; and
THAT staff contact the City of Kawartha Lakes to obtain details of
selecting the award winners for the next Accessibility Advisory Committee
meeting.
CARRIED
Moved by Catherine Couchman
Seconded by John Lenchak
THAT the Accessibility Advisory Committee members work on
customizing the wording of the criteria to correspond better with the needs
and characteristics within the Town of Aurora; and
THAT the draft criteria be forwarded to the Aurora Chamber of Commerce
for review and input.
CARRIED
-31.
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM #
Accessibility Advisory Committee Minutes No. 08-05 Page 4 of 7
Wednesday, November 5, 2008
4. Correspondence from the Town of Newmarket
Re: AAC Representation on Emergency Preparedness Exercises
Moved by Councillor McRoberts Seconded by Catherine Couchman
THAT the correspondence from the Town of Newmarket, regarding the
Accessibility Advisory Committee representation on emergency
preparedness exercises, be received for information.
CARRIED
5. Letter from the Ministry of Community and Social Services
Re: Accessibility Advisory Committee Progress Across the Province
Moved by Catherine Couchman Seconded by Councillor McRoberts
THAT the letter from the Ministry of Community and Social Services,
regarding Accessibility Advisory Committee progress across the province,
be received for information.
6. Correspondence from Ms Heather Trusler, Resident
Re: Accessibility Parking at Seniors' Centre
Moved by Catherine Couchman Seconded by Councillor McRoberts
THAT the correspondence from Ms Heather Trusler, regarding
accessibility parking at the Seniors' Centre, be received; and
THAT it be recommended to Council that staff meet with Mr. Charles
Sequeira, President of the Aurora Seniors' Association, to determine if
there is a need to increase the number of accessible parking spaces at the
Seniors' Centre; and
THAT staff and Mr. Sequeira also discuss the feasibility of using
temporary signage to designate regular parking spaces as "accessible
parking only" during special events at the Seniors' Centre, if necessary.
CARRIED
-32-
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM #
Accessibility Advisory Committee Minutes No. 08-05 Page 5 of 7
Wednesday, November 5, 2008
Moved by Catherine Couchman
Seconded by John Lenchak
THAT item 7 - Pending List, be addressed at the end of the items for
consideration.
CARRIED
8. Correspondence from the Region of York
Re: Planning for Tomorrow: 2008 Growth Management Consultation
Moved by John Lenchak
Seconded by Catherine Couchman
THAT the correspondence from the Region of York, regarding Planning for
Tomorrow: 2008 Growth Management Consultation, be received for
information.
CARRIED
9. Site Plan Application Approval — 1747009 Ontario Limited
15217 Yonge Street
File: DII-19-08
Moved by John Lenchak
Seconded by Catherine Couchman
THAT the site plan application for 1747009 Ontario Limited, for the
property located at 15217 Yonge Street, be received for information.
CARRIED
10. Site Plan Review — Coland Developments Inc.,
230.Wellington Street East
File: D11-11-08 (Associated Zoning File D14-05-08)
(ADDED ITEM)
Moved by John Lenchak
Seconded by Catherine Couchman
THAT the site plan application for Coland Developments Inc., for the
property located at 230 Wellington Street east, be received for information;
and
-33-
GENERAL COMMITTEE - NOVEMBER 185 2008
ITEM #
Accessibility Advisory Committee Minutes No. 08-05 Page 6 of 7
Wednesday, November 5, 2008
THAT it be recommended to Council that consideration be given to the
inclusion of an accessible walkway from the sidewalk into the main
entrance of the building located at the south end of the application, within
the proposed site plan.
CARRIED
7. Pending Items List - Accessibility Advisory Committee
Moved by Catherine Couchman Seconded by Councillor McRoberts
THAT the pending list be amended and updated as per the revisions
which were outlined by the Accessibility Advisory Committee as follows:
THAT the following items be removed from the Pending List as they
have been completed or are no longer applicable:
• AAC-13 - Ontario BIA Association
AAC 14 - Ontario Mainstreet Accessibility Awards - 2000
• AAC 36 - 2008 Priority List
AAC 40 - OTHER BUSINESS - Full -Service Gas Stations
AAC 41 - Extract From GC - Full -Service Gasoline Pumps
AAC 43 - Memo from Director of Corporate Services - Project
Status List
CARRIED
Moved by Catherine Couchman Seconded by John Lenchak
THAT a letter be sent to the Aurora Chamber of Commerce advising of the
upcoming legislation regarding accessibility standards and requirements
for public businesses; and
THAT it be requested that a representative of the Accessibility Advisory
Committee be permitted to provide a presentation to the Chamber of
Commerce on this issue.
CARRIED
-34-
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM #
Accessibility Advisory Committee Minutes No. 08-05 Page 7 of 7
Wednesday, November 5, 2008
OTHER BUSINESS
Catherine Couchman advised that the lane width at the check-out counters in the new
Aurora Metro grocery store are not wide enough to allow wheelchairs to pass through.
Ms Couchman requested that staff contact the manager of the store to have this issue
addressed.
Catherine Couchman advised that the reduced hours for adult free swim, at the Aurora
Leisure Complex swimming pool, have resulted in overcrowding of the lanes and she
expressed concern regarding the comfort and safety of the swimmers. Ms Couchman
requested that staff look into this matter and provide a response, by e-mail, to the
Accessibility Advisory Committee members.
Ann Boden advised that the electronically assisted doors a the Aurora Public Library
appear to be operating inconsistently, causing inconvenience for those who require that
type of assistance. Ms Boden requested that staff look into this matter.
ADJOURNMENT
Moved by Councillor McRoberts
THAT the meeting be adjourned at 8:55 p.m.
1
Ann Boden, Chair
C IRTUiA7
-35-
GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM # 3 -
,-. TOWN OF AURORA
AURORA GENERAL COMMITTEE No. EAC08-09
SUBJECT: Environmental Advisory Committee -Recommendation Summary from
November 6, 2008
FROM: Environmental Advisory Committee
DATE: November 18, 2008
RECOMMENDATIONS
Environmental Advisory Committee Meeting
Record No. 08-08 dated Thursday, October 6, 2008
THAT the meeting Record No. 08-08 dated October 6, 2008 be adopted.
DELEGATIONS
(a) Mr. Vino Jeyapalan, CEO and Founder of the
Youth Environmental Network of York Region —
Ecological Action Conference
THAT it be recommended to Council that the delegation by Mr. Vino Jeyapalan,
CEO and Founder of the Youth Environmental Network of York Region Ecological
Action Conference be received for information; and
That it be recommended to Council that the Ecological Action Conference be held in
Aurora Wednesday April 1, 2009; and
THAT it be recommended to Council that the Council Chambers and 4 to 6 meeting
rooms at the Town Hall be provided to be used for the Conference at no charge;
and
THAT it be recommended to Council that a financial contribution in the amount of
$7,500 to fund the lunch for the participants and to fund the guest speakers be
endorsed; and
THAT it be recommended to Council that Mr. Vino Jeyapalan be requested to make
a presentation to Council when this recommendation goes to Council for
consideration.
-36-
GENERAL COMMITTEE - NOVEMBER 18, Zoos ITEM #
November 18, 2008 - 2 - Report No EAC08-09
(b) Mr. Doug Pettigrew, Director —Community Animation
Windfall Ecology Centre — Possible Joint Initiative
Involving the Windfall Ecology Centre and the Town of Aurora
THAT it be recommended to Council that the delegation by Mr. Doug Pettigrew,
Director, Community Animation, Windfall Ecology Centre be received for
information; and
THAT it be recommended to Council that Mr. Pettigrew advise the Environmental
Advisory Committee of matters that would be of interest to residents of the Town of
Aurora and a welcome be extended to Mr. Pettigrew to attend any EAC meeting.
1. 2009 Capital Projects that Support
Environmental Advisory Committee Priorities
THAT it be recommended to Council that the Capital Budget items as presented be
received for information; and
That it be recommended to Council that Leisure Services Staff be directed to
include a Budget item in the 2009 Capital Budget to facilitate the necessary studies
required for the Wildlife Park, Trail Clearance and Construction and the necessary
fencing; and
That it be recommended to Council that the Leisure Services Department consider
hiring a Rangers Crew from the MNR to commence work on wildlife habitat
improvements and other related projects, keeping in mind that January 2009 is the
preferred time for MNR to accept applications for a Rangers Crew.
2. Selection of Chair and Vice -Chair
THAT it be recommended to Council that this matter be deferred to the April 2009
EAC meeting.
3. Environmental Advisory Committee Home Show Booth
THAT it be recommended to Council thatthis item be deferred to the December4,
2008 EAC Meeting.
4. Volunteer Application for the Environmental Advisory Committee
No motion.
-37-
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM # 3-3
November 18, 2008 - 3 - Report No EAC08-09
5. Informational Brochure Regarding Climate Change Adaptation
from the City of Toronto
THAT it be recommended to Council that this item be placed on a future EAC
agenda and the background information be circulated with the agenda.
6. Environmental Advisory Committee Pending List
THAT it be recommended to Council that the Environmental Advisory Committee
Pending List be received for information; and
THAT it be recommended to Council that, in future, only items being removed or
changed be reported to the Committee and the pending list be provided to
Committee every six months.
7. Memo from the Director of Public Works
Re: Pending List Prioritization
THAT it be recommended to Council that the memo from the Director of Public
Works regarding Pending List Prioritization be received.
8. Volunteer Posting - Outreach Presenter
THAT it be recommended to Council that the Volunteer Posting — Outreach Position
be received.
9. 2009 Meeting Calendar
THAT it be recommended to Council that the 2009 Meeting Calendar be received.
ATTACHMENTS
Attachment #1 —Environmental Advisory Committee Minutes of November 6, 2008
Prepared by. Carol Clark, Council/Committee Secretary Ext. 4227
Aug re 9'i k
Carol Clark
Council/Committee Secretary
On behalf of the Environmental Advisory Committee
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM #_ 3-4
AURORA
COMMITTEE MINUTES
MEETING NO. 08-09
Committee: Environmental Advisory Committee
Date: Thursday, November 6, 2008
Time and Location: 7:00 p.m., Windfall Ecology Centre, 93A Industrial Parkway
South, Aurora
Committee Members: Peter Piersol, Chair, Gordon Barnes, Robert Cook, Carol
Cooper, Councillor Gallo, Councillor . Gaertner, Councillor
MacEachern, Vice -Chair & Acting Secretary, Catherine
Marshall, David Tomlinson and Richard Wizemann
Absent: Susan Walmer
Other Attendees: Katrina Nagy -Oh, Manager of Environmental Initiatives, Jen
Atkinson, Windfall Ecology Centre, Stephanie Deangelis,
Windfall Ecology Centre
Chair Peter Piersol called the meeting to order at 7:15 p.m. Mr: Piersol thanked Doug
Pettigrew for hosting the meeting at the Windfall Ecology Centre in the Sheppard House
located in Sheppard's Bush.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act,
APPROVAL OF AGENDA
Moved by Catherine Marshall
Seconded by David Tomlinson
THAT the agenda with the following additional items be approved:
➢ Added Item — Delegation Request (a) — Mr. Vino Jeyapalan, CEO and
Founder of the Youth Environmental Network of York Region — Ecological
Action Conference
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®1lLy�Y/�Rl��l$R� No. 08-08 ITC/Y1 of
Thursday, November 6, 2008
➢ Item 1 — 2009 Capital Projects that Support Environmental Advisory
Committee Priorities
➢ Item 8 — Volunteer Posting — Outreach Presenter
➢ Item 9 — 2009 Meeting Calendar
CARRIED
ADOPTION OF MINUTES
Environmental Advisory Committee Meeting
Record No. 08-08 dated Thursday, October 6, 2008
Moved by Robert Cook
Seconded by Carol Cooper
THAT the meeting Record No. 08-08 dated October 6, 2008 be adopted.
CARRIED
DELEGATIONS
(a) Mr. Vino Jeyapalan, CEO and Founder of the
Youth Environmental Network of York Region —
Ecological Action Conference
Mr. Jeyapalan presented a proposal for an Environmental. Focus Awareness
Workshop that would involve Aurora High School students. The Environmental
Workshop would take place Wednesday April 1, 2009 and would involve
approximately 300 local students. Committee was advised that this group held
their first Workshop in Markham and that this would be their second workshop.
Previous sponsors for this event were PowerStream and Business Depot. The
group are trying to obtain a commitment from Sara Suzuki as one of the
speakers. The Youth Environmental Network is seeking support for the Town of
Aurora to host the 2009 Workshop. In this regard, they requested the Town's
participation by way of providing the use of the Council Chamber and 4 to 6
meeting rooms at the Town Hall as the Workshop venue as well as a $7,500
financial contribution.
Moved by Catherine Marshall
Seconded by Councillor Gallo
THAT it be recommended to Council that the delegation by Mr. Vino
Jeyapalan, CEO and Founder of the Youth Environmental Network of York
Region Ecological Action Conference be received for information; and
WIT010
Meg Of
•. • 6•r ft
1:
That it be recommended to Council that the Ecological Action Conference
be held in Aurora Wednesday April 1, 2009; and
THAT it be recommended to Council that the Council Chambers and 4 to 6
meeting rooms at the Town Hall be provided to be used for the
Conference at no charge; and
THAT it be recommended to Council that a financial contribution in the
amount of $7,500 to fund the lunch for the participants and to fund the
guest speakers be endorsed; and
THAT it be recommended to Council that Mr. Vino Jeyapalan be requested
to make a presentation to Council when this recommendation goes to
Council for consideration.
:" s
(b) Mr. Doug Pettigrew, Director - Community Animation
Windfall Ecology Centre — Possible Joint Initiative
Involving the Windfall Ecology Centre and the Town of Aurora
Mr. Doug Pettigrew, Director, Community Animation, Windfall Ecology Centre
introduced his organization to the Committee and advised that they are eager to
work with the Town to provide environmental initiatives_ such as seminars,
workshops, eco energy programs, solar hot water projects, etc. He indicated the
type of workshop as presented by Mr. Vino Jeyapalan in Delegation (a) above is
an example of the sort of collaboration he would like to see the Town and
Windfall work together on to benefit our community.
Mr. Pettigrew indicated the. Eco Energy Audit is an example of a possible joint
initiative where a discount would be offered for any Town of Aurora employee to
receive an energy audit of their home.
The Town could also have an energy profile to measure reduction of greenhouse
gases.
Committee was advised that Windfall will soon be holding a conference on
renewable energy products, solar hot water and wind. He suggested he would
like to partner with EAC on the Climate Change Conference to assist with the
seminar.
Mr. Pettigrew stated that Windfall will be participating in the 2003 York Rangers
Program. As part of the program, commencing February 2009, they will have
interns available for six-month paid internships with the goal of providing training
to the interns and, hopefully, provide jobs at the end of the six-month internship.
-41-
R`�'6�3� v�ift - b 1 R°fd�lg No. 08-08 I TClyeg of
urs ay, ovember ,
Moved by Catherine Marshall
Seconded by Robert Cook
THAT it be recommended to Council that the delegation by Mr: Doug
Pettigrew, Director, Community Animation, Windfall Ecology Centre be
received for information; and
THAT it be recommended to Council that Mr. Pettigrew advise the
Environmental Advisory Committee of matters that would be of interest to
residents of the Town of Aurora and a welcome be extended to Mr.
Pettigrew to attend any EAC meeting.
CARRIED
MATTERS ARISING FROM PREVIOUS MEETING
1. 2009 Capital Projects that Support
Environmental Advisory Committee Priorities
Moved by David Tomlinson
Seconded by Councillor Gallo
THAT it be recommended to Council that the Capital Budget items as
presented be received for information; and
That it be recommended to Council that Leisure Services Staff be directed
to include a Budget item in the 2009 Capital Budget to facilitate the
necessary studies required for the Wildlife Park, Trail Clearance and
Construction and the necessary fencing; and
That it be recommended to Council that the Leisure Services Department
consider hiring a Rangers Crew from the MNR to commence work on
wildlife habitat improvements and other related projects, keeping in mind
that January 2009 is the preferred time for MNR to accept applications for
a Rangers Crew.
CARRIED
MATTERS FOR CONSIDERATION
2. Selection of Chair and Vice -Chair
Moved by David Tomlinson
Seconded by Carol Cooper
-42-
urs 'Av vi w i yMg No. 08-08 /T�IY of 7 3 - 8
Pay ovember ,
3.
CQ
THAT it be recommended to Council that this matter be deferred to the
April 2009 EAC meeting.
CARRIED
Environmental Advisory Committee Home Show Booth
Moved by Robert Cook
Seconded by David Tomlinson
THAT it be recommended to Council that this item be deferred to the
December 4, 2008 EAC Meeting.
CARRIED
Volunteer Application for the Environmental Advisory Committee
Councillor MacEachern requested that Item 4 be removed from the Agenda and
be referred to Council for consideration.
INFORMATIONAL ITEMS
5. Informational Brochure Regarding Climate Change Adaptation
from the City of Toronto
Moved by Councillor Gallo
Seconded by Gordon Barnes
THAT it be recommended to Council that this item be placed on a future
EAC agenda and the background information be -circulated with the
agenda.
CARRIED
6. Environmental Advisory Committee Pending List
Moved by Gordon Barnes
Seconded by Robert Cook
THAT it be recommended to Council that the Environmental Advisory
Committee Pending List be received for information; and
THAT it be recommended to Council that, in future, only items being
removed or changed be reported to the Committee and the pending list be
provided to Committee every six months.
CARRIED
-43-
fLn`lVi yWUVFL3NBL.°IlteMR4Wd No. 08-08 I%L"e# of 7 3 - 9
Thursday, November 6, 2008
7
91
Q
Memo from the Director of Public Works
Re: Pending List Prioritization
Moved by David Tomlinson
Seconded by Councillor Gaertner
THAT it be recommended to Council that the memo from the Director of
Public Works regarding Pending List Prioritization be received.
CARRIED
Volunteer Posting — Outreach Presenter
Moved by Carol Cooper
Seconded by David Tomlinson
THAT it be recommended to Council that the Volunteer Posting —
Outreach Position be received.
CARRIED
2009 Meeting Calendar
Moved by Carol Cooper
Seconded by Councillor Gaertner
THAT it be recommended to Council that the 2009 Meeting Calendar be
received.
CARRIED
NEW BUSINESS
Councillor MacEachern advised that Town Staff will be setting up a link on the Town's
website that will solicit residents to sign up to volunteer for Town events and will also
include a listing of the events or activities that require volunteers.
Councillor MacEachern, stated that the Town is over budget in the waste diversion
component due the success of the recycling program and increased waste diversion.
The Committee members suggested the Town should be publishing this sort of
information as a means of congratulating the efforts of Town residents for their efforts
and participation in the recycling program and waste diversion initiatives.
mom
, of vim fsRe mg No. 08-08 ,�y�e of 73 - 10
ursday, November �,3U ,TfFn
ADJOURNMENT
Moved by David Tomlinson
THAT the meeting be adjourned at 10:20 p.m.
Peter Piersol, Chair
CARRIED
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GENERAL COMMITTEE NOVEMBER 1R 20n8 �rre�.w�_� 4 - 1
CENTRAL'YORK FIRE SERVICES
JOINT COUNCIL COMMITTEE MEETING
TUESDAY, SEPTEMBER 16, 2008 AT 10:30 A.M.
TowN OF NEWMARKET
MINUTES
A meeting of the Joint Council Committee was held on Tuesday, September 16, 2008 at 10:30
a.m. in the Mulock Room at the Town of Newmarket.
Members Present: Newmarket Regional Councillor Taylor (10:30 a.m. to 12:10 p.m.)
Councillor Emanuel
Councillor Woodhouse
Aurora Councillor Buck
Councillor Gallo
Councillor Wilson (I I a.m. to 12:15 p.m.)
Staff: Newmarket S. Plamondon, Acting Chief Administrative Officer
M. Mayes, Assistant Director of Finance
L. Georgeff, Manager Human Resources
L. Gibson, Deputy Clerk
CYFS: J. Molyneaux, Fire Chief
P. Leslie, Deputy Fire Chief
R. Comeau, Deputy Fire Chief
The meeting was called to order at 10:38 a.m.
Councillor Emanuel in the Chair.
ADDITIONS TO AGENDA
1. Introductions to be made regarding new member and new deputy fire chief
2. Update on Fire Master Plan
DECLARATIONS
None.
The Chair welcomed the Aurora Council member, John Gallo, to the Joint Council Committee.
The Fire Chief welcomed the new Deputy Fire Chief, Robert Comeau, to the Joint Council
Committee.
-46-
GENERAL COMMITTEE - NOVEMBER 183,2008 ITEM #
1. JOINT COUNCIL COMMITTEE MINUTES — SEPTEMBER 16, 2008 ITEM 1
CORRESPONDENCE
Letter from Peter Julian, MP, Burnaby — New Westminster to John Rogers, CAO, Town
of Aurora, dated June 9, 2008 (with attachment) regarding polybrominated diphenyl
ethers (PBDE's).
_ Moved by Councillor Woodhouse
Seconded by Councillor Buck
1. THAT the letter from Peter Julian, MP, Burnaby -- New Westminster to John
Rogers, CAO, Town of Aurora, dated June 9, 2008 (with attachment)
regarding polybrominated diphenyl ethers (PBDE's) be received
2. AND THAT staff report back to the Committee with further information on
polybrominated diphenyl ethers (PBDE's) and appropriate actions.
CARRIED
2. JOINT COUNCIL COMMITTEE MINUTES — SEPTEMBER 16, 2008 — ITEM 2
APPROVAL OF MINUTES
Joint Council Committee Minutes of June 17, 2008.
Moved by Councillor Buck
Seconded by Councillor Woodhouse
THAT the Joint Council Committee Minutes of June 17, 2008 be approved.
CARRIED
3. JOINT COUNCIL COMMITTEE MINUTES -SEPTEMBER 16, 2008 — ITEM 3
FIRE SERVICES REPORT 2008-08
OUTDOOR BURNING BY-LAW UPDATE
Deputy Fire Chief Leslie provided a review of the three issued raised around regulations
applicable to outdoor fires regarding Outdoor Burning By-law and discussion ensued.
Councillor Wilson arrived at 11 a.m.
Moved by Regional Councillor Taylor
Seconded by Councillor Buck
THAT clause "(n) Set or allow a fire to burn that creates smoke conditions that are
dangerous to persons in the area, as deemed by the Central York Fire Services
staff responding to an incident." be removed from the draft Outdoor Burning By-
law".
CARRIED
Central York Fire Services -Joint Council Committee
Minutes September 16, 2008 -47-
Page 2 of 5
? GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM # 4-3
Moved by Councillor Woodhouse
Seconded by Councillor Buck
THAT the Draft Outdoor Burning By-law, as amended, be received.
CARRIED
4. JOINT COUNCIL COMMITTEE - SEPTEMBER 16, 2008 —ITEM 4
JOINT FIRE SERVICES/FINANCE REPORT 2008-10
2008 SECOND QUARTER BUDGET REPORT
Fire Services Report 2008-10 dated August 5, 2008 regarding 2008 Second Quarter
Budget Report. Discussion ensued regarding the recommendation to transfer money
from the reserve fund.
Moved by Councillor Wilson
Seconded by Councillor Buck
THAT Joint Fire Services Report 2008-10 dated August 5, 2008 regarding 2008
Second Quarter Budget Report be received; as amended, and the following
recommendations be adopted:
1. THAT this report be received for information purposes;
2. AND THAT the Finance Department report to the Joint Council Committee
in November 2008 with the results of the Central York Fire Services
accounts for the third quarter of 2008.
CARRIED
5. JOINT COUNCIL COMMITTEE — SEPTEMBER 16, 2008 — ITEM 5
MONTHLY CALL SYNOPSIS AND ADDITIONAL INFORMATION
Monthly Call Synopsis and additional information for the months of May, June and July
2008.
Moved by Councillor Woodhouse
Seconded by Councillor Buck
THAT the Monthly Call Synopsis and additional information for the months of May,
June and July 2008 be received for information.
CARRIED
6. JOINT COUNCIL COMMITTEE — SEPTEMBER 16, 2008 — ITEM 6
JOINT OCCUPATIONAL HEALTH AND SAFETY COMMITTEE MINUTES
The Occupational Health and Safety Committee Minutes of June 19, 2008.
Central York Fire Services -Joint Council Committee
Minutes September 16, 2008 Page 3 of 5
-48-
GENERAL COMMITTEE - NOVEMBER 18, 2008
Moved by,Councillor Wilson
Seconded by Councillor Buck
ITEM # 4 4
THAT the Occupational Health and Safety Committee Minutes of June 19, 2008 be
received for information purposes.
CARRIED
7. JOINT COUNCIL COMMITTEE MINUTES — SEPTEMBER 16, 2008 ITEM 7
OUTSTANDING LIST
List of outstanding matters.
Moved by Councillor Wilson
Seconded by Councillor Woodhouse
THAT the Outstanding Matters List be received. ,
CARRIED
8. JOINT COUNCIL COMMITTEE — SEPTEMBER 16, 2008 — ITEM 8
2009 MEETING SCHEDULE
Fire Chief to discuss proposed 2009 Meeting Schedule.
Moved by Councillor Wilson
Seconded by Councillor Gallo
THAT the 2009 Joint Council Committee meeting schedule be similar, in day and
time, to the 2008 schedule.
CARRIED
The Committee resolved into a Joint Council Committee Closed Session at 11:05 a.m.
The Minutes of the Joint Council Committee Closed Session are recorded under separate
cover.
The Committee resumed into public session at 12:15 p.m.,
Moved by Councillor Buck
Seconded by Councillor Woodhouse
THAT the meeting adjourn.
CARRIED
Central York Fire Services - Joint Council Committee -
Minutes September 16, 2008 Page 4 of 5
- 49
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM # 4-5
There being no further business, the meeting adjourned at 12:15 p.m.
Councillor Emanuel, Chair
Central York Fire Services - Joint Council Committee
Minutes September 16, 2008
-50-
Page 5 of5
GENERAL COMMITTEE - NOVEMBER 18, 2008
Aft -
CENTRAL YORK FIRE SERVICES
- JOINT COUNCIL COMMITTEE MEETING
TUESDAY, OCTOBER 21, 2008 AT 10:30 A.M.
TOWN OF AURORA, HOLLAND ROOM
MINUTES
A meeting of the Joint Council Committee was held on Tuesday, October 21, 2008 at 10:30 a.m.
in the Holland Room at the Town of Aurora.
Members Present: Newmarket Regional Councillor Taylor
Councillor Emanuel
Councillor Woodhouse
Aurora Councillor Gallo
Councillor Wilson
Staff: Newmarket R. N. Shelton, Chief Administrative Officer
M. Mayes, Assistant Director of Finance
L. Gibson, Deputy Clerk
CYFS:
J. Molyneaux, Fire Chief
The meeting was called to order at 10:35 a.m.
Councillor Emanuel in the Chair.
ADDITIONS TO AGENDA
The Chair advised of an addition to the Closed Session agenda regarding employee
negotiations.
DECLARATIONS
None.
1. JOINT COUNCIL COMMITTEE MINUTES — OCTOBER 21, 2008 ITEM 1
CORRESPONDENCE
Moved by Councillor Wilson
Seconded by Councillor Woodhouse
THAT the correspondence from the Town of Aurora regarding the Region of York
Planning for Town — 2008 Growth Management Consultation be received for
information.
4-6
-51-
'GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM # 4 -
2. JOINT COUNCIL COMMITTEE MINUTES — OCTOBER 21, 2008 — ITEM 2
APPROVAL OF MINUTES
Joint Council Committee Minutes of September 16, 2008.
Moved by Councillor Woodhouse
Seconded by Councillor Gallo
THAT the Joint Council Committee Minutes of September 16, 2008 be approved.
CARRIED
3. JOINT COUNCIL COMMITTEE MINUTES — OCTOBER 21, 2008 — ITEM 3
FIRE SERVICES REPORT 2008-11
2009 CENTRAL YORK FIRE SERVICES BUDGET
Fire Services Report 2008-11 dated October 2, 2008 regarding 2009 Central York Fire
Services Budget.
The Fire Chief provided an overview of the budget and discussion ensued. The Chair
advised that this item would be further discussed after the Closed Session.
4. JOINT COUNCIL COMMITTEE — OCTOBER 21, 2008 — ITEM 4
JOINT FIRE SERVICES/FINANCE REPORT 2008-12
HAZARDOUS PROPERTIES IN AURORA AND NEWMARKET
Fire Services Report 2008-12 dated October 8, 2008 regarding Hazardous Properties in
Aurora and Newmarket.
Moved by Councillor Wilson
Seconded by Councillor Woodhouse
THAT Fire Services Report 2008-12 dated October 8, 2008 regarding Hazardous
Properties in Aurora and Newmarket be received for information purposes.
CARRIED
5. JOINT COUNCIL COMMITTEE — OCTOBER 21, 2008 — ITEM 5
JOINT FIRE SERVICES/FINANCE REPORT 2008-14 "
STAFF PROMOTIONS AND RETIREMENTS
Fire Services Report 2008-14 dated October 7, 2008 regarding Staff Promotions and
Retirements.
Central York Fire services - Joint Council Committee -
Minutes October 21, 2008- - -52-
Page 2 of 5
`GENERAL COMM/TTEE - NOVEMBER 18, 2008
ITEM # 4-8
Moved by Councillor Gallo
Seconded by Councillor Wilson
THAT Fire Services Report 2008-14 dated October 7, 2008 regarding Staff
Promotions and Retirements be received for information purposes.
CARRIED
6. JOINT COUNCIL COMMITTEE - OCTOBER 21, 2008 - ITEM 6
JOINT FIRE SERVICES/FINANCE REPORT 2008-15
PROPOSED 2009 MEETING SCHEDULE
Joint Fire Services/Finance Report 2008-15 establishing a schedule for Joint Council
Committee meetings for 2009.
Moved by Councillor Woodhouse
Seconded by Councillor Gallo
THAT Joint Fire Services/Finance Report 2008-15 establishing a schedule for Joint
Council Committee meetings for 2009 be received and adopted by the Joint
Council Committee.
CARRIED
7. JOINT COUNCIL COMMITTEE — OCTOBER 21, 2009— ITEM 7
MONTHLY CALL SYNOPSIS AND ADDITIONAL INFORMATION
Monthly Call Synopsis and additional information for the month of August 2008.
Moved by Councillor Woodhouse
Seconded by Councillor Gallo
THAT the Monthly Call Synopsis and additional information for the month of
August 2008 be received for information.
CARRIED
8. JOINT COUNCIL COMMITTEE — OCTOBER 21, 2008 ITEM 8
JOINT OCCUPATIONAL HEALTH AND SAFETY COMMITTEE MINUTES
The Occupational Health and Safety Committee Minutes of September 11, 2008,
Moved by Regional Councillor Taylor
Seconded by Councillor Wilson,
THAT the Occupational Health and Safety Committee Minutes of September 11,
2008 be received for information purposes.
CARRIED
Central York Fire Services - Joint Council Committee
Minutes October 21, 2008 -53-
Page 3 of 5
GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM # 4-9
9. JOINT COUNCIL COMMITTEE MINUTES — OCTOBER 21, 2008 —, ITEM 9
OUTSTANDING LIST
List of outstanding matters.
Moved by Councillor Woodhouse
Seconded by Regional Councillor Taylor
THAT the Outstanding Matters List be received;
CARRIED
The Committee resolved into a Joint Council Committee Closed Session at 11:10 a.m.
The Minutes of the Joint Council Committee Closed Session are recorded under separate
cover.
The Committee resumed into public session at 11:48 p:m.
3. (CONTINUED) JOINT COUNCIL COMMITTEE MINUTES — OCTOBER 21, 2008 —
ITEM 3
FIRE SERVICES REPORT 2008-11
2009 CENTRAL YORK FIRE SERVICES BUDGET
Fire Services Report 2008-11 dated October 2, 2008 regarding 2009 Central York Fire
Services Budget.
Moved by Regional Councillor Taylor
Seconded by Councillor Gallo
The Joint Committee of Council recommends:
THAT Fire Services Report2008-11 dated October 2, 2008 regarding 2009 Central
York Fire Services Budget be received for information and the following
recommendations be approved:
1. THAT the 2009 Central York Fire Services capital and operating budgets as
submitted be approved by the Joint Council Committee;
2. AND THAT the capital and operating budgets as approved by the Joint Council
Committee be forwarded, as required by the Master Fire Service Plan, to the
Town of Aurora for comment and to the Town of Newmarket for inclusion in
the 2009 budget process.
MM12 ce
Central York Fire services - Joint Council Committee
Minutes October 21, 2008 -54-
Page 4 of 5
GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM # a -10
10. JOINT COUNCIL COMMITTEE MINUTES — OCTOBER 21, 2008 — ITEM 11
NEW BUSINESS
1. A question was raised about the status of the Outdoor Burning By-law, The Fire
Chief advised that Deputy Fire Chief Leslie is in the process of arranging two
Public Information Sessions.
2. The Chair requested that the November 25, 2008 Joint Council Committee
meeting at the Town of Newmarket start at 9 a.m. rather than 10:30 a.m. to
accommodate the review of the Master Fire Plan.
3. The Newmarket Chief Administrative Officer advised that the CAO's of the
Northern 6 municipalities are recommending to the respective Councils a review
of various areas for the identification of potential efficiencies and effectiveness
gains through cooperation.
Moved by Councillor Woodhouse
Seconded by Councillor Wilson
THAT the meeting adjourn.
CARRIED
There being no further business, the meeting adjourned at 11:55 p.m.
Date
Councillor Emanuel, Chair
Central York Fire Services - Joint Council Committee
Minutes October 21, 2008
Page 5 of 5
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM# 5-�
TOWN OF AURORA
AuRoRA GENERAL COMMITTEE REPORT No. PL08-120
SUBJECT: Application to Amend the Zoning By-law
Robert Delcourt and Rui Chan Lin
268 Kennedy Street West
File Number: D14-05-07
[Related Consent File Number. D10-(04-05)-07]
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: November 18, 2008
RECOMMENDATION
THAT report PL08-120 be received as information;
THAT servicing allocation for two (2) residential infill building lots be provided to
the subject application from the Core AreaYnfill assignment, and
THAT Council enact implementing Zoning By-law 5090-08.D related to the Zoning
By-law Amendment Application. for Robert Delcourt and Rui Chan Lin (File: D14-
05-07).
PROPOSAL
The subject property is located on the north-east corner of Kennedy Street West and
Lensmith Drive (see Figure 1). The lands are currently vacant and have a total site area
of approximately 1,608.10 sq.. metres (0.40 acres). The subject property is currently
zoned "Detached Dwelling First Density Residential (R1-38) Exemption Zone". In
March 2007, the Owners submitted an application for a Zoning By-law Amendment to
enable the subject lands to be redeveloped for a 3 Jot infill residential development. The
applicants requested a site specific R2 exception zone that is compatible with
surrounding residential R2 zoned land uses.
BACKGROUND
At the June 27, 2007 Public Planning Meeting, Council considered Staff report PL07-
087 and passed the following resolution:
"THAT Council approve the application in principle subject to approval by the
Committee of Adjustment for the severance of the 3 lots; and
THAT the applicant be required to enter into a development agreement with the
Town of Aurora and that issues raised in the report be addressed through that
process, including, but not limited to the following:
-56-
GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM #
November 18, 2008 - 2 - Report No. PL08-120
■ THAT a minimum disturbance in land form character, design and
construction be maintained through the best management
practices; and
■ THAT the condition of approval of the future severance application
be subject to an exterior design of the proposed dwellings as
approved by the Community Planner to ensure compatibility with
the neighbouring homes; and
• THAT tree preservation measures be implemented during the
development of the lots to ensure the protection and viability of the
hedgerow vegetation; and
■ THAT the owner agrees to fulfill the Kennedy Street Cost Sharing
Agreement obligations prior to the execution of the development
agreement; and
■ THAT a permit for the decommissioning of the septic system be
required."
A subsequent application for consent to sever the lands into 3 separate parcels was
considered by the Committee of Adjustment at the August 9, 2007 meeting. The
consent -application was approved subject to the following conditions:
■ "THAT the Zoning By-law approval is in effect; and
• THAT the applicants enter into a simplified development agreement
with the Town and pay applicable administration fees for such
agreement; and
■ THAT the applicants fulfill the Kennedy Street Cost Sharing
Agreement obligations prior to the execution of the development
agreement; and
■ THAT the applicants certify that the decommissioning of the water
well has been completed in accordance with Ontario Ministry of the
Environment standards and guidelines; and
■ THAT the Community Planner approves the final exterior design of
the proposed dwellings to ensure compatibility with the character of
the neighbourhood."
It is noted that the conditions of approval of the severance application have been
satisfied with the exception that the Zoning By-law approval is in effect. To satisfy the
remaining condition of approval, a draft implementing zoning by-law has been prepared
for Council's review and consideration (see Appendix 1). This report provides an outline
of how the above -noted matters have been addressed.
57-
GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM # 5 - 3
November 18, 2008 - 3 - Report No. PL08-120
COMMENTS
The severance of the lands into 3 lots has occurred through an application for consent
to the Committee of Adjustment. The Owners have entered into a Simplified
Development Agreement with the Town and have paid the applicable administration
fees and securities. In addition, the subject Agreement was executed on August 9,
2008. Pursuant to the Kennedy Street Cost Sharing Agreement (dated July 27, 1988),
the Owners have fulfilled the cost sharing obligations relating to the reconstruction of
Kennedy Street West.
With respect to the condition related to minimizing disturbance to landform character,
the Owners have submitted a Natural Heritage Evaluation as required by Official Plan
Amendment No. 48. The Natural Heritage Evaluation concluded that the proposed
redevelopment of the lands will not impact the ecological integrity of the Oak Ridges
Moraine. The Planning Department has reviewed the Natural Heritage Evaluation and
concur that the Owners have demonstrated that the proposed redevelopment of the
lands meets the intent of the Official Plan and Official Plan Amendment No. 48.
A condition of approval of the severance application requires that the exterior design of
the proposed dwellings be approved by the Community Planner to ensure compatibility
with the neighbouring homes. The Simplified Development Agreement addresses this
provision as the terms of the Agreement requires that prior to the release of a building
permit the Planning Department must stamp the building permit drawings. .
Tree preservation and remediation measures have been incorporated into the terms of
the Simplified Development Agreement. This includes maintaining the existing
hedgerow vegetation along the eastern property limits. The subject Agreement requires
that appropriate vegetation protection requirements be completed to the satisfaction of
the Director of Leisure Services.
The Building Administration Department has confirmed that the existing septic system
has been decommissioned in accordance with the provisions of the Simplified
Development Agreement. With respect to the decommissioning of the water well, the
terms of the Agreement requires that prior to the issuance of a Building Permit, the
Owners are to submit a copy of the Certificate of Approval from the Ministry of
Environment in relation to the satisfactory decommissioning of the water well system to
the satisfaction of the Director of Public Works.
As noted in Staff report PL07-087, the subject proposal represents a supportable
development application from a land use planning perspective. The proposed
redevelopment of the lands is considered compatible with surrounding residential R2
zoned land uses and the draft implementing zoning by-law has been structured to
incorporate the site specific exceptions. In addition, the proposed lot frontages and
areas are consistent to those in the surrounding neighbourhood. Low density areas
allow for up to 25 units/ hectare (10 units/ acre). The subject proposal will have a
density of 7.5 units/ acre. The items outlined in the Council Resolution and conditions
of approval recommended by the Committee of Adjustment have been satisfied with the
exception that the Zoning By-law approval is in effect. Based on the aforementioned,
-58-
GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM # 5-4
November 18, 2008 - 4 - Report No. PL08-120
Staff are in support of the subject proposal and recommend that Council enact By-law
5090-08.D (see Appendix 1).
SERVICING ALLOCATION
The redevelopment of the lands requires servicing allocation for a total of 2 new
residential lots. Servicing capacity is available from the Core Area Infill amount for this
scale of development.
OPTIONS
Council has the following options regarding the related Zoning By-law Amendment
application:
Option 1: As stated in the, Recommendation section of the report; or
Option 2: Direct Staff to make any changes to the draft By-law prior to approval.
FINANCIAL IMPLICATIONS
Development Charges and other associated development fees will be generated as a
result of the subject development.
LINK TO STRATEGIC PLAN
Goal B:
To promote a sustainable community that respects its historic culture and character and
embraces diverse cultural development and renewal with sound environmental
management and business development activity.
Objective 131:
To plan for the future to continue controlled and well -planned growth.
Link to Goals and Objectives
Review of the subject applications through the Zoning By-law Amendment and
Committee of Adjustment processes contribute to the development of a well -planned
and sustainable community.
PROVINCIAL POLICY STATEMENT
The subject application is consistent with the policies of the Provincial Policy Statement.
-59-
GENERAL COMMITTEE - NOVEMBER 185 2008
ITEM #
November 18, 2008
CONCLUSION
-5-
No. PL08-120
The purpose of this report is to advise Council that the issues raised by Council and
Staff at the June 27, 2007 Public Planning Meeting have been addressed through the
approval of a severance application to the Committee of Adjustment and the Owners
have entered into a Development Agreement with the Town. This ensures that the
lands will be developed in accordance with tree preservation and municipal engineering
standards and its compliance with the Implementing By-law. Therefore, Staff
recommends that Council enact Implementing Zoning By-law 5090-08.D.
ATTACHMENTS
Figures
Figure 1 — Location Plan
Appendixes
Appendix 1 — Draft By-law Number 5090-08.D
PRE -SUBMISSION REVIEW
Management Team Meeting — November 5, 2008
Prepared by. Leigh Ann Wiseman, Junior Planner
Extension 4350
Marco gami6nno, MC1P, RPP
Director of Planning and Development
Services
e
o;
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM # 5 - 7
o e e tour , ulen in
own ofq,,,ro THE CORPORATION OF THE TOWN OFAURORA
By-law Number 5090-08.D
BEING A BY-LAW to amend By-
law No. 2213-78, as amended,
being the Zoning By-law of the
Town of Aurora.
(268 Kennedy Street West - File: D14-05-07)
WHEREAS Section 34 of the Planning Act, R.S.O. 1990, c.P.13, as amended provides
that the Council of a local Municipality may pass a Zoning By-law;
AND WHEREAS the Council of the Corporation of the Town of Aurora enacted by-law
2213-78 being the Zoning By-law, as amended;
AND WHEREAS the Council of the Corporation of the Town of Aurora deems it
advisable to further amend By-law 2213-78, as amended; ,
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT the zoning category applying to the lands shown in hatching on Schedule
"A" attached hereto and forming part of this By-law, is hereby amended from
"Detached Dwelling First Density Residential (R1-38) Exemption Zone" to
"Detached Dwelling Second Density Residential (K2-82) Exception Zone".
2. THAT the following be added as Section 11.84 'Detached Dwelling Second
Density Residential (R2-82) Exception Zone".
Section 11.84 DETACHED DWELLING SECOND . DENSITY
RESIDENTIAL (R2-82) EXCEPTION ZONE
(5090-08.D)
11.84.1 Uses Permitted
In accordance with Section 11.1 hereof.
11.84.2 Zone Requirements
11.84.2.1 Lot Specifications
Lot Area (minimum) 440.0 square metres
Lot Frontage (minimum) 14.5 metres
11.84.2.2 Siting Specifications
Front Yard
- Main Building
4.5 metres
- Attached Garage
6.0 metres
Rear Yard (minimum)
7.5 metres
Interior Side Yard (minimum)
- one (1) storey
0.6 metres
- two (2) storeys
1.2 metres
Exterior Side Yard (minimum)
4.5 metres
Notwithstanding the above, the exterior side yard setbackfrom the
daylighting triangle portion shall be 0.3 metres.
-62-
GENERAL COMMITTEE -- NOVEMBER 18, 2008
ITEM # 5 - 8
RopeRopen Delwun, Kul Chan Lin
11.84.2.3 Building Specifications
Floor Area (minimum)
- one (1) storey
- two (2) storeys
Lot Coverage (maximum)
one (1) storey
- two (2) storeys
Height (main building) (maximum)
Interior Garage Length (minimum)
Interior Garage Width (minimum)
Interior Garage Width (maximum)
11.84.2.4 Parking
120.0 square metres
130.0 square metres
40.0 percent
35.0 percent
10.0 metres
6.0 metres
2.9 metres
6.0 metres
Notwithstanding the definition contained within Section 3.98 and
the provisions of Section 6.26.1.1, a minimum of three (3) parking
spaces shall be provided, of which a minimum of one (1) parking
space shall be provided within a private garage per unit, and a
minimum of two (2) parking spaces shall be provided, either in
tandem or side by side, on the driveway.
3. THAT no part of this By-law will come into force until the provisions of the
Planning Act have been complied with, but subject to such provisions the By-law
will take effect from the day of passing thereof.
READ A FIRST AND SECOND TIME THIS XXxx DAY OF XXXXXX 200X.
READ A THIRD TIME AND FINALLY PASSED THIS XXra DAY OF XXXXXX 200X.
PHYLLIS M. MORRIS, MAYOR
B. PANIZZA, TOWN CLERK
-63-
GENERAL COMMITTEE - NOVEMBER 185 2008 ITEM # 5 - 9
O er Deicourt & Kul an fR
Explanatory Note
Re: Zoning By-law No. 5090-08.D
By-law Number 5090-08.D has the following purpose and effect:
To amend By-law 2213-78, as amended; the Zoning By-law in effect In the Town of
Aurora, to rezone the subject lands from "Detached Dwelling First Density Residential
(R1-38) Exemption Zone" to "Detached Dwelling Second Density Residential (R2-82)
Exception Zone".
The By-law will permit the creation of three new residential building lots on the R2-82
lands. The development standards are identical to those of the R2-25 zone that applies
to the subdivision to the north and west of the subject lands, with the exception that
there is a minimum and a maximum garage width, a maximum garage length, and a
requirement for a minimum of 1 parking space in the garage and two parking spaces on
the driveway.
-64-
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM #
TOWN OF AURORA
THE REGIONAL MUNICIPALITY OF YORK
LOCATION: Part of Lot 79, Concession 1 King,
Part 4, 6511-27428
268 Kennedy Street West
THIS IS SCHEDULE "A"
TO BY-LAW NO. 5090-08.1)
PASSED THIS DAY
OF 2008.
B. PANIZZA, TOWN CLERK
PHYLLIS M.MORRIS,.MAYOR
LANDS REZONED FROM " R1-38" TO " R2-82"
Igo
SCHEDULE "A" TO BY-LAW NO. 5090-08.D
65 -
GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM # 6 - 1
AURORA- TOWN OF AURORA
ymwr& 4,t, good, c6MP44y GENERAL COMMITTEE REPORT No. PW08-045
SUBJECT: York Region Transit— Annual Service Plan 2009 Draft Report
FROM: .I. Simanovskis, Director of Public Works
DATE: November 18, 2008
RECOMMENDATIONS
THAT Council receive Report No. PW2008-045 forinformation regarding York Region
Transit Annual Service Plan 2009 Draft Report; and
THAT Council request York Region Transit to address the comments of this report.
BACKGROUND
On October 16, 2008, York Region Transit Committee considered York Region Transit
(YRT) Annual Service Plan09 Draft Report (Plan09) and referred it to the local
municipalities for comments. A.copy of the document is available in the Public Works
Department for viewing.
YRT produces an Annual Service Plan each year which serves as the basis for changes in
transit routes and schedules for the following year. On October 31, 2008, Town staff met
with representatives from YRT to discuss and comment on the draft report.
COMMENTS
1. Draft YRT Annual Service Plan 2009
A number of YRT bus routes operate or pass through the Town. A short description of
these routes is given below and a copy of the "Northern York Region Draft Proposed 2009
Service" map attached as Appendix "A"
YRT Routes
• Route 31 — Aurora North. This is a local route operating mainly in northern Aurora
between St. John's Sideroad and Wellington Street connecting to the neighbouring
Aurora GO Station. In September 2009, additional trips will be adjusted to
accommodate the new Catholic High School at Industrial Parkway North and Wellington
Street.
- 66 -
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM #
November 18, 2008 - 2 - Report No. PW08-045
• Route 32 — Aurora South. This is a local route operating between McClellan Way and
Aurora Centre Plaza with peak service to Seneca College King Campus. Plan09
recommends that route 32 will no longer service Seneca College and discontinue
midday, evening and Saturday service. Dial -a -Ride will be introduced to replace route
32. In September 2009, additional AM and PM trips will be adjusted to service the New
Catholic High School.
Route 33 — Wellington Street. This is a base east -west line operating mainly along
Wellington Street between State Farm Plaza and Murray Drive connecting to
neighbouring Aurora GO Station and Aurora High School. In September 2009, the
service will be adjusted to service the New Catholic High School and YRT will work with
the School Boards to help market routes to students and families.
Route 34 — Industrial Parkway. This is a local north -south route operating peak hour
service between St. John's Sideroad and Allaura Boulevard connecting neighbouring
Aurora Shopping Centre and Aurora GO Station, Dial -a -Ride may be introduced to
replace route 34.
Route 54 — Bavview North. This is a base north -south route along Bayview Avenue
servicing Southlake Regional Hospital, Newmarket Main Street and Aurora. This new
route was introduced in September 2004.
Route 58 — Leslie North. This is a local north -south route operating between Davis
Drive and Mt. Albert and Sharon Communities. In 2009, YRT plans to extend this route
south to serve the Whitwell/State Farm Subdivision, however it should be noted that,
due to pending budget constrains, the implementation of this service initiative has been
identified for deferral.
VIVA Routes
VIVA Blue. A main north -south route operating along Yonge Street between Finch
Avenue GO Terminal and Newmarket GO Bus Terminal. As of January 2009,
additional weekday peak and off peak periods, as well as Saturday midday service
frequency, will be implemented to reduce overcrowding along the Yonge Street corridor.
GO Shuttle Services
Route 222—Aurora —Newmarket GO Shuttle. This is a peak -hour shuttle route linking
Newmarket and Aurora that operates between the 404 Town Centre and Aurora GO
Train Station. As of April 2009, four additional trips will be implemented to service on
the Bradford Line.
- 67 -
GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM # 6-3
November 18, 2008 - 3 - Report No. PW08-045
2. Commentary
Town staff have reviewed the Plan09 report and has the following comments:
YRT to look onto "flipping" route 33 in the areas of .Leslie Street and First
Commerce Drive. Instead of looping northbound on Leslie Street and southbound
on First Commerce Drive, it continues eastbound on Wellington Street, northbound
on First Commerce Drive and southbound on Leslie Street. The reason for this
change is to allow the stop at Wellington and Leslie St. to move closer to the
intersection so that passengers exiting at this location can more easily use the
intersection for crossing to the north side of Wellington St. rather than crossing mid
block.
Route 33 should enter the Stronach Aurora Recreation Complex to service facilities
users. It is recommended that the route include the SARC in both the east bound
and west bound directions.
In addition to this loop change, the route could also be extended to the 404 parking
lot to further facilitate park and ride services as well as providing a connection to the
GO buses that travel the 404 corridor.
• The possibility of extending route 33 westerly to Bathurst Street to increase service
access in that area.
• YRT to provide the Town with revenue and cost information of the public transit
service in the Town for the last 4-5 years to increase awareness of the program and
further promote the community to help increase ridership.
• GO Transit is expanding their parking facilities and plans to construct anew parking
structure with an addition of approximately 850 parking spaces in the fall of 2009.
YRT should review their GO Station service with a goal of more convenient service
for users.
3. The Town's Role
YRT representatives requested that the Town of Aurora should help promote publictransit
and some of the measures are:
• Encourage Town's staff to use public transit by cost sharing of purchasing monthly
passes;
• Post the YRT service map on the Town's website;
• Promote park and ride programs;
• Invite YRT to Town functions to provide public consultation;
• The Town fund Smart Commute.
arT.2
GENERAL COMMITTEE - NOVEMBER 185 2008
ITEM #
November 18. 2008
No. PW08-045
These opportunities will be reviewed and implemented based on feasibility.
OPTIONS
1. As recommended in this report.
FINANCIAL IMPLICATIONS
None.
CONCLUSIONS
In the interest of encouraging more people to leave their automobiles at home, staff believe
that public transit should be heavily promoted by the Town in order to increase the
ridership. YRT should be invited on a regular basis to Town functions and transit maps be
posted on the Town's website.
Connections to the GO Station should be strengthened as GO Transit is planning to
expand their parking facilities by an addition of 850 parking spaces by the fall of 2009.
Accordingly, it is suggested YRT should review their service with a view to provide a more
convenient service to and from the GO Station.
LINK TO STRATEGIC PLAN
Goal C: Promote a healthy environment that fosters social and physical well being
Objective C2: Enhance and promote public safety
ATTACHMENTS
• Appendix "A" - Map entitled "Northern York Region Draft Proposed 2009 Service"
PRE -SUBMISSION REVIEW
Management Team Meeting, November 5, 2008
Prepared by. Jamal Massadeh, Traffic/Transportation Analyst, ext. 4374
an vskis
Director of Public Works
- 69 -
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM # 6-5
APPENDIX "A"
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GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM # 7- 1
/-.;z� TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PW08-047
SUBJECT: implementation of a Snow Windrow Clearing Program for Seniors and
Physically Challenged Residents
FROM: Ilmar Simanovskis, Director of Public Works
DATE: November 18, 2008
RECOMMENDATIONS
THAT Council receive this report as an addendum to Report No. PW08-41;
THAT Council provide direction on the preferred option; and
THAT Council direct staff to report back on the Spring of 2009 on the programs
successes and challenges.
BACKGROUND
Council, at its June 21 meeting adopted the following recommendations on Report No.
PW08-026 - Investigation of a Snow Windrow Clearing Program for Seniors and Physically
Challenged Residents:
General Committee recommends:
THAT Council endorse, in principle, the service delivery option of a contract
service fora 3 year period for seniors and/orpersons with physical constraints
only; and
THAT Council endorse, in principle, the cost recovery option using a blended
funding model,- and
THAT the level of service would be as follows:
➢ Service will be offered to residents aged 65 and over, or residents with physical
disabilities
➢ Windrow clearing will occur when snowfall accumulation exceeds 10 cm (4
inches) per event,
➢ Clearing will be completed within 24 hours after completion of road plowing.
operations;
-71-
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM # 7 z
November 18, 2008 - 2 - Report No. PW08-047
➢ Annual registration to be submitted to the Town by December 1 of each season;
➢ THAT staff contact the Aurora Seniors' Association for their. input and
➢ THAT staff bring back a report to' Council for consideration for the 2008-2009
seasons.
Based on the above, staff developed an implementation framework and budget that was
presented to General Committee on October 21, 2008 and the following Resolution was
adopted:
THAT a Windrow program be provided based on a full cost recovery fee of $130 per
household per season; and
THAT Council approve the associated contract amendments necessary for the
works to be included in the previously awarded Tender No. PW2006-37, for the
winter road plowing contract, to 614128 Ontario Ltd. c% Trisan Construction Ltd;
and
THAT Council direct staff to report back in the Spring of 2009 on the programs
successes and challenges.,
At its meeting of October 28, Council was presented with two delegations from the
community and subsequently passed the following motion:
THAT report No. PW08-041 be referred back to staff for further review, taking into
consideration the comments and concerns raised at this meeting.
With this direction, staff is presenting in this report additional options for consideration.
COMMENTS
Previously Identified Options
Report No. PW08-41. outlined and provided detail on the following three options for
implementing a winter windrow program. The full report is attached as Appendix "A".
Option 1- No Service at this time
This new service not be introduced at this time.
Option 2- Program with Full Cost Recovery
A windrow program be provided based on a full cost recovery fee of $130 per household
perseason.
- 72 -
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM # 7-3
November 18, 2008 - 3 - Report No. PW08-047
Option 3- Subsidized Program Delivered by the Town
A windrow program be provided based on a partial cost recovery fee of $50 per
household per season.
The following additional options have been identified for consideration:
Additional Information
There are a number of variables that are difficult to quantify when developing a new
program. In this case, staff has contacted a number of other municipalities that are
currently delivering similar programs. The most significant variable at this time is
community uptake, how many households are going to be both interested in the program
and willing to pay a fee for the service.
Some of the key numbers based on this research and public feedback are as follows:
• 100+ Number of households that have expressed an interest in the program;.
• 500 Number of households that may ultimately participate based on 1 % uptake;
• 250 Proposed target for the pilot year based on a reasonable price point for
service delivery.
Costing models in the previous report was based on this 250 household target. In
subsequent discussions with our contractor there is agreement to accept a reduced
quantity of households should initiate uptake not meet expectations. They have confirmed
that they are willing to work with the Town to initiate the program and will evaluate the
potential for success after the first season is completed. Therefore, there is now no risk of
higher per unit costs should participation, not reach the 250 threshold. The contractor has
confirmed that the costs will still be $7 per event per drive whether we have 50 or 250
participants. The cost implications have been adjusted to reflect this increased flexibility.
The contract service cost impacts are presented in the following Table No. 1.
Table No. 1
IMMUNE
Program
Participant
Cost Per
Contractor
Revenue ($50 per
Uptake
Count
House/Season
Costs
house)
Net Deficit
Low
50
$70.00
$3,500
$2,500
$1.000
Med
100
$70.00
$7,000
$5,000
$2,OOD
High
200
$70.00
$14,000
$10,000
$4,OOD
In addition to these contract costs,. the internal staff support cost are estimated at 0.5 FTE
and budgeted at $15,000 for part time support.
- 73 -
GENERAL COMMITTEE - NOVEMBER 18, 2008
ITEM # 7-4
November 18, 2008 - 4 - Report No. PW08-047
Consideration of Additional Options
The following additional options are as a result of additional information.
Option 4-Subsidized Program Delivered by the Town with no additional staff costs in
year 1
This option is to provide a windrow program based on a partial cast recovery fee of $50 per
household per season and that no addition staff resources be provided in the first year.
This option is being considered in the event that the program is not successful. There will
be no additional staff funding required and future staffing reductions will not be necessary.
Should the program review undertaken in the spring recommend that the program
continue, then the request for additional staff support will remain in the 2009 budget.
This option has a net financial impact of $1,000 to $4,000, depending on the level of
participation.
Option 5- Outsource Entire Program to External Contractor with no Town
Involvement
This option is to outsource the entire program and direct all requests to a private contractor
who will directly bill the homeowner, resolve complaints and deliver the service without
support from the Town.
The Town's initial role in this option is to call a request for interest and prequalify the
service contractor so that a minimal level of service is confirmed. Once a contractor is
recommended however, the Town will have no control on the level of service or
performance as the Town's role will be to only refer interested persons to the contractor for
service delivery. Fees will be determined by the contractor.
This option has a net financial impact of zero.
Option 6- Deliver Program through a tendering process
This option is to outsource the service through a public tendering process.
Although staff have contacted several service providers, securing competitive pricing is
difficult unless a commitment is made. The only way to secure competitive pricing is to call
a public tender. This approach can be taken once Council acknowledges financial
commitment to the program. ,
The options in the previous report were based in a negotiated fee with our current snow
plowing contractor and are reasonable based on known information and their willingness to
work with staff to initiate this program. A public tender process may not result in further
- 74 -
GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM #
November 18, 2008 - 5 - Report No. PW08-047
cost reductions considering that the windrow program is small and may be financially viable
as an independent service.
Costs for this option cannot be determined until a tender is called, but based on previous
discussions with other suppliers, there is an expectation that it will be higher than the
current proposal.
Option 7- Refer Residents to Neighbourhood Network for Volunteer Services
Refer all windrow requests to Neighbourhood Network.
This community group has initiated a volunteer program to be offered in Aurora and
Newmarket. This is the first year they are offering this service and are unsure of the
potential for success. The program is only offered to disabled persons who qualify and is
free of charge. The service is intended to be provided by volunteers including students.
The program target for the two communities is 20 households.
This option will have no cost impact on the Town.
Option 8- Encourage Local High Schools to Deliver Service Through Volunteering
Encourage students to fulfill their volunteer requirements through offering windrow clearing
to seniors.
High school students are required to fulfill volunteer services as part of their curriculum.
This option is to write -to each of the high schools and inform them of the need for
volunteers and have interested students contact the Seniors Centre to offer windrow
clearing to seniors requesting the service.
The Town's role would be to support the Seniors Centre in coordinating the calls.
There would be no direct cost impact with this option.
Option 9- Provide Service at no Cost to Qualified Residents
Offer windrow clearing free of charge to qualified residents.
This is the current delivery model for this program as it is being offered in Markham,
Richmond Hill, King, and Whitchurch/Stouffville. This program is similar to the proposed
Town program with minor variations in eligibility and service levels.
This option would have a net financial impact of $18,500 to $29,000.
- 75 -
GENERAL COMMITTEE - NOVEMBER.18, 2008 ITEM #
November 18 2008 .6 - Report No. PWOB-047
OPTIONS
1. This new service not be introduced at this time.
2. A windrow program be provided based on a full cost recovery fee of $130 per household
per season. (Net expected financial impact $0)
3. A windrow program be provided based on a partial cost recovery fee of $50 per
household per season. (Net expected financial impact $16,000 to $19,000)
4. A windrow program be provided based on a partial cost recovery fee of $50 per
household per season and that no addition staff resources be provided in the first year.
(Net financial impact $1,000 to $4,000)
5. Town issue a letter of interest to snow plow contractors and identify a suitable contractor
to deliver the program directly to the community with no Town staff support. Calls to the
Town will be directed to the contractor as a referral. (Net expected financial impact $0)
6. Town issue a tenderto receive competitive pricing and service delivery options from the
industry and report back to Council on the recommendation to award to the successful
qualified bidder. (TBD)
7. Town direct all calls regarding windrow clearing to Neighbourhood Network who will be
piloting a volunteer run windrow clearing program this coming season. (Net expected
financial impact $0)
8. That the Town communicate with the local high schools and request that students
requiring volunteer hours contact the Seniors Community Centre to offer assistance to
seniors by clearing their windrows.
9. Town deliver a windrow program at no cost to eligible residents. (Net expected financial
impact $18,500 to $29,000)
FINANCIAL IMPLICATIONS
As noted above
CONCLUSIONS
Several options exist for the delivery of the windrow program. The preferred options must
consider client needs, community impacts, financial requirements and expected levels of
service. The preferred options should optimize all these criteria.
LINK TO STRATEGIC PLAN
Goal C: Promote a healthy environment that fosters social and physical well
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GENERAL COMMITTEE - NOVEMBER 18, 2008
STEM # 7 - 7
November 18, 2008 .7. Report No. PW08-047
Objective C2: Enhance and promote public safety
- Objective C6: Review and improve accessibility for persons with disabilities.
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens.
- Objective D2: Enhance customer service.
- Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision making.
ATTACHMENTS
Appendix "A" —Report No. PW08-041 — Implementation of a Snow Windrow Clearing
Program for Seniors and Physically Challenged Residents
PRE -SUBMISSION REVIEW
Senior Management Team Meeting - November 12, 2008
1 ar Si vskis
Director of Public Works
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GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM # 7-8
APPE
i NATOWN OF AURORA
A`� JGENERAL COMMITTEE REPORT No. PW08-041
SUBJECT: Implementation of a Snow Windrow Clearing Program for Seniors and
Physically Challenged Residents
FROM: lunar Simanovskis, Director of Public Works
DATE: October21, 2008
RECOMMENDATIONS
THAT Council provide direction on the preferred option;.
THATshouid Council approve a Windrow Program, Council approve the associated
contract amendments necessary for the works to.be included into: the previously
awarded Tender No. PW2008-37, for the winter road plowing contract, to 61412.8
Ontario Ltd. c/o Trisan Construction Ltd; and
THAT Council direct staff to report back on the Spring of 2009 on the programs
successes and challenges:
BACKGROUND
Report PW08-026 - investigation of a Snow Windrow Clearing Program for Seniors and
Physically Challenged Residents was presented at the General Committee Meeting' of
June 17, 2008 and adopted at Council the following week`.
General Committee recommends:
THAT Council endorse, in principle, the service delivery option of a contract
service for a 3 year period for seniors and/or persons with physical constraints
only; and
THAT Council endorse, in principle, the cost recovery optionusing a blended
funding model; and
THAT the level of service would be as follows;
Service will be offered to residents aged 65 and over, or residents with physical
disabilities;
l ,_-, ➢ Windrow clearing will occur when snowfall accumulation exceeds 10 ern (4
inches) per event;
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GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM # 7-9
October.21, 20U8 - 2 - ' Report No. PW08-041 -
➢ Gearing will be completed within 24 hours after completion of road plowing
operations;
➢ Annual registration to be submitted to the Town by December f of each season;
➢ .THAT staff contact the Aurora Seniors.' Association for their input; and
➢ THAT staff bring back a report to Council for consideration for the 2008-2009
seasons.
With this direction, staff is presenting in this report the program details for implementation
to the 2008/09 winter season.
COMMENTS
.Previously presented service delivery options, cost analysis and funding sources had
outlined a number of program models, complete with.financial impacts and a suggested
start-up target of 150 households. Staff reviewed the initial proposal to Council and has.
made adjustments based on service delivery requirements.
The following sections provide details of the program.implementation and. costs_
1.0 Program Registration'
Eligible Participants & Particulars
As. endorsed in Report PW08-026, the windrow service will be offered to residents aged 65
and over and residents that are physically challenged. Registration will be via application
forms made available for each successive winter season through the Seniors Centre, for
the first 250 eligible residents for this season being approved after December 1, 2008.
Attempts will be made prior to December 1st to have. application forms also available from
the Town's web site. For residents unable to pick up applications, staff will fax or mail out
:applications for those who request one. It is anticipated that it will take approximately two
weeks to process the applications to determine the first.250 eligible addresses, develop a
route and to respond to applicants that did not make the list.
Some of the other program particulars and eligibility requirements that will be outlined.on
the application forms are as f4liows: .
n The windrow removal service provided by the Public Works Department will be
available to households where all members are 65 years of age. or older, and
there is NO person over the age of 12 physically able to remove snow.
_ A Applicants will be required to attach a copy of their birth certificate, senior citizen
card, drivers licence or passport.
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GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM # 7 - 10
October 21, 2008 - 3 - Report No. PW0.8-041
For applicants under the age of 65 that are physically challenged, there will.be a'
requirement. to.submit a current and valid doctor's certificate confirming they are
physically unable to clear snow..
r The Town .of Aurora will clear from municipal roadways the bank of snow
deposited bythe snowplow at the base of residential driveways following snow
fall accumulations of .10 cm or greater. The base of the driveways will be
cleared within 24 hours of the completion of road plowing.
The base of the driveway will be cleared for one car width minimum. The snow
banks from sidewalks not being included with the service.
n The resident is to ensure that the house number is clearly visible and.
illuminated.
n All obstructions from the base of the driveway must be removed and. the Town
Will not be responsible for any damage.
r .The resident: willalso be responsible to. notify the program administrator of any
additional household members, temporary or otherwise, and if they move from
the address.
2.0 Procnram Costs
Report No. PW08-026 identified an anticipated cost of $15:00 per driveway cleaning per
event and estimated program costs based on 10 events per year. Staff subsequently
approached the current Snow Plow Contractor who has now confirmed a cost of $7.00 per
drive per event based an 10 events. There was, however a request to provide a minimum
of 250 driveways compared to the initially proposed 15b driveways. Thiswas requested to
provide a minimal work load to make the program. financial feasible for the contractor.
Alternately, the Town could commit to a reduce customer base which woutd increase the
unit costs.
The initial cost analysis matrix had depicted -an estimated total program cost of $37,500 for
the first year for -150 customers. With the revised unit costs it is now expected that 250
customers can be serviced for a total overall cost of $32,500 for the first year as presented'
in the following table.
Table No. T
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GENERAL COMMITTEE - NOVEMBER 18, 2008 . ITEM #
October 21, 2008 - 4 _— Report„No PW08-041
Should demand be less than 250 customers, the Town maybe obligated to supplement the
unit, cost to cover the contractor's costs to deliver the program.
Plowing System
Varying systems to remove windrows have been deployed throughout the industry for
some time ranging from the standard pick-up truck and plow system to a waste gate
apparatus that -is mounted to a one-way road clearing plow. It is the second method: of a
waste gate system that has been proposed by the contractor whereby after the roadways
have been plowed, a second road plowing style truck will respond to the participating
address using this specialized system to clear the windrow.
It is felt that this style of removal equipment is more time effective and will deliver a more
consistent level of plowing service.
Contract Amendments
The recently awarded road plowing contract to Trisan Construction Ltd. is for a three year
term for the standard plowing, sanding and salting services typically associated with winter
roads. maintenance: There are currently no provisions in the contract to accommodate a
specialized windrow plowing service, and as such, the recommendations in this report
include the formalization of.an amendment to have this service included.
Should Council approve the program, works will proceed to formally amend the current
contract with the added provisions and costs identified to accommodate these works. This
is also inline with the' previously adopted recommendation of contrasting the windrow
program for a three year period.
3.p Cost Recovery Options
The previous report identified an average program cost of $55_ per customer per season
based on a survey of existing programs and proposed a cost of $50 for the Town of
Aurora. The following table identifies cost recovery options for consideration.
Table No. 2
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GENERAL COMMITTEE - NOVEMBER 18, .2008 ITEM # 7 - 12
October 21, 2008. - 5 - Report No. PWOB-041
Proceeding with a $50 per customer fee will result in a tax levy increase of $20,000;
alternately, a $130 per customer fee is expected to cover all program costs.
4.0 . Contract Administration
As had originally been, recommended, the registration and compilation of the final approved
participant list will be developed by Aurora Seniors Centre staff. Once complete, the
address list will then be applied to a routing system developed for the contractor by Public
Works staff at the Works Yard.
The day to day contract administration, will then be centralized at the Works Yard where
residents can report complaints such as delays, etc. and general program inquires. As had
also been described originally, this service will be set aside from all other typical road
winter maintenance works and run independently by.designated staff: There will be a
request for0.5. FTE's in the 2009 budget for the administrative component of the program
should Council approve implementation.
5.0. Con#inued Program Development
As with all newly established programs, a start up learning curve., is anticipated, with
necessary adjustments being needed to accommodate program enhancements and
corrections. The three year program, being recommended extends to the 2010/11 winter
season, with the, corresponding costs depicted earlier. Other risks that might .affect the
program in_future years may include contractor commitments, fees and performance which
all may result in the need to re-evaluate the service. These risks will be addressed and
reported to Council should they occur.
As described earlier; this contract will ramp the participant number up to 500by year 3,
which Was the initial total estimated participant count for Aurora. However, should these
limited participant numbers prove to be inadequate to accommodate the demand for the
service, a report will once again be presented to address this.
Staff -will also monitor contractor performance regarding damages and potential claims. As
this program requires closer contaot with the resident's properties, there are increased
opportunities for damages to driveways and grass areas. It will: be important to ensure that
spring restoration 1s:done in a timely manner..
Community awareness will also bean essentiat component of the program. There are two _-
aspects; awareness of the program availability, and awareness .ofthe program criteria and
service leuels: ,.. _.
Program availability will be communicated through Various channels as well as in
cooperation with the Seniors Centre staff and members. 'it is expected that participation .
awareness will be high due. to the surveys conducted 'earlier this year during'.program.
development.
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GENERAL COMMITTEE - NOVEMBER 18, 2008 ITEM #
October 21, 2008. - 6 = Report No PW08-041
It will also be important to inform .the participating residents on the program criteria and
service levels. It will be important to educate the community on when clearing will occur,
how the program will be delivered and why certain events may not qualify for clearing.
OPTIONS
1. This service not be introduced at this time.
2. Awindrow program be provided based on a full cost recovery fee of $130 perhousehold'
per season.
3. A windrow program be provided based on a partial cost recovery fee of $50 per
household per season:
FINANCIAL, IMPLICATIONS
The financial implications may range from full cost recovery to $20,000 for the 2008%2009
season. This cost should be recovered through tax levy.
CONCLUSIONS
As identified through the previous approval of Report No. PW08-026, Council has
endorsed in principle to implement a Seniors Windrow Clearing Program, and this report
describes the program details and associated. costs.
UtLK TO STRATEGIC PLAN
Goal C: Promote a healthy. environment that fosters social and physical well being
Objective C2: Enhance and promote public safety
- Objective C6: Review and improve accessibility for persons: with disabilities.
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens.
- Objective D2i Enhance customer service:
- Objective D3: Be accountable and transparent to residents byensuring open and
accessible in. format_ign'. flow and accessl3le decision makili
ATTACHMENTS
`, + 'Appendix "A" Quotation Letter from Trisan Construction, Ltd.
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