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AGENDA - General Committee - 20080916
GENERAL COMMITTEE laildl Jill' NO.08-30 TUESDAY, SEPTEMBER 16, 2008 1:00 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE 10/09/08 AuioRA TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA NO. 08-30 Tuesday, September 16, 2008 7:00 p.m. Council Chambers Councillor Gallo in the Chair I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. 111 ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes 08-29, September 2, 2008 pg. 1 RECOMMENDED: THAT the General Committee Meeting minutes 08-29 be adopted. IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee Meeting No. 08-30 Page 2 of 7 Tuesday, September 16, 2008 VI DELEGATIONS (a) Mr. Jim Zacher, DOVE Executive Committee pg. 9 Re: DOVE 2008 Presentation to Council Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS X CLOSED SESSION Property and Legal Matters RECOMMENDED: THAT General Committee resolve into a Closed Session to consider: Legal Matter— Stronach Aurora Recreation Centre Payment of Bulkhead Repairs Legal Matter — Stronach Aurora Recreation Centre Delay Claim Support Services Property Matter — Sale of Unopened Road Allowance — Park Street XI ADJOURNMENT General Committee Meeting No. 08-30 Page 3 of 7 Tuesday, September 16, 2008 AGENDA ITEMS 1. AAC08-04 — Accessibility Advisory Committee Meeting Minutes pg. 10 September 3, 2008 THAT the Accessibility Advisory Committee Meeting minutes from the September 3, 2008 meeting be received and the recommendations contained therein be approved. 2. FS08-037 — 2008 Second Quarter Operating Report pg. 17 (deferred from September 2, 2008 General Committee) RECOMMENDED: THAT the budget adjustments as identified in Attachment 2 to Financial Services Report FS08-037 be adopted; and THAT all departments be directed to defer purchases that can be delayed to 2009 to assist with the elimination of the projected budget deficit; and THAT the projected deficit for Legal Services be taken from the Future Legal Reserve Fund; and THAT the projected deficit for Insurance Claims and Insurance Adjuster Fees be taken from the Insurance Reserve Fund; and THAT any costs associated with the Sale of the Leslie Street Property be applied to the Sale of Municipal Lands Reserve fund to be recovered from the proceeds of the sale; and THAT, should all of the above not address the total deficit that we take, the balance from the Supplementary Tax Revenue that was to go toward capital projects to be assigned at a later date. 3., CS08-034 —Council Pending List pg. 50 RECOMMENDED: THAT CS08-034 be received for information purposes. General Committee Meeting No. 08-30 Tuesday, September 16, 2008 Page 4 of 7 4. PL08-084 - Zoning By-law Amendment Application pg. 84 Aurora Wellness House Inc. (Sormeh Spa & Inn) 32 & 34 Wellington Street East and 33 Centre Street File D14-11-08 (Ref: 1311-09-06) RECOMMENDED: THAT Council receive as information the following overview of Zoning By- law Amendment Application D14-11-08 scheduled for a Public Planning Meeting to be held on October 22, 2008. 5. PL08-086 — Zoning By-law Amendment and Site Plan Application pg. 91 ASL Properties Ltd., Part of Lots 2 and 3 Registered Plan 535, 16 Industrial Parkway South Files D14-14-07 and 1311-10-08 RECOMMENDED: THAT Implementing Zoning By-law 5066-08.D be enacted to rezone the subject lands from `Restricted Industrial (M1-A) Exception Zone" to "Restricted Industrial (M1-14) Exception Zone" to permit business and professional offices, excluding medical uses as an additional permitted use; and THAT, subject to any issues or comments raised by Council, Site Plan Application Dll-10-08 be approved to permit the construction of a two storey office building with an accessory parking structure; and THAT Council authorize the Mayor and Clerk to execute the Site Plan Agreement. 6. PL08-095 — Application for Site Plan Approval pg. 104 Irwin Industrial Agencies Limited 221 Don Hillock Drive Lot 11, Plan 65M-3974 File D11-09-08 RECOMMENDED: THAT, subject to any issues or comments raised by Council, Site Plan Application Dll-09-08 be approved to permit the construction of a 3,512.5m2 (37,804 ft2) office and warehouse; and THAT Council authorize the Mayor and Clerk to execute the site plan agreement. General Committee Meeting No. 08-30 Tuesday, September 16, 2008 Page 5 of 7 7 91 a FS08-028 — 2007 Development Charge Reserve Fund Statement (Annual Report) RECOMMENDED: pg.114 THAT report FS08-028 - "2007 Development Charge Reserve Fund Statement (Annual Report' be received for information; and THAT the 2008 Development Charge Reserve Fund Statement (Annual Report) be forwarded to the Minister of Municipal Affairs and Housing in accordance with Section 43(3) of the Development Charges Act, 1997. ADM08-011 — 404 Gateway Sign pg. 121 RECOMMENDED: THAT report ADM08-011 regarding the proposed 404 Gateway Sign be received for information; and THAT the project management of this. project be transferred from the Economic Development Office to the Leisure Services Department; and THAT Leisure Services Department staff be authorized to retender the project in order to obtain appropriate quotes for the development and installation of the gateway sign on Highway 404. FS08-036 — Invoice for Fire Departments Acquisition of pg. 126 Breathing Apparatus IMai xK6LLTiI►LT11:1►191:111 THAT the invoice from the Town of Newmarket in the amount of $55,872.46 for the Town of Aurora's share of the Breathing Apparatus be paid; and THAT the funds be taken from the Fire Service Training Obligatory Reserve Fund. 10. FS08-038 — Cancellation, Reduction or Refund of Property Taxes pg. 128 Under Section 357 and 358 of the Municipal Act RECOMMENDED: General Committee Meeting No. 08-30 Tuesday, September 16, 2008 Page 6 of 7 THAT the property taxes in the amount of $186,411.95 be adjusted in accordance with Sections 357 and 358 of the Municipal Act, 2001 S.O.2001 c.25, as amended, of which the Town of Aurora's share totals $43,793.97; and THAT the associated interest, if applicable, be cancelled in proportion to the property taxes adjusted; and THAT the Director of Finance/Treasurer be directed to adjust the Collector's Roll to reflect these property tax adjustments. 11. BA08-006 —Sign By-law Amendment— Whitwell Developments Ltd. pg. 135 RECOMMENDED: THAT report BA08-006 regarding draft sign bylaw amendment 5067-08.P for the SmartCentres development on the north side of Wellington Street East between Leslie Street and Highway 404 be received for information; and THAT Council enact the amending Sign By-law 5067-08.P at the September 23, 2008 Council meeting. 12. Memorandum from the Director of Building Administration pg. 143 Re: Update — LSRCA Staff Report No. 42,08-BOD RECOMMENDED: THAT the memorandum "Update — LSRCA Staff Report No. 42-08-BOD be received as information. 13. Notice of Motion pg. 147 Tabled by Councillor Wilson (Notice given at September 2, 2008 General Committee) RECOMMENDED: WHEREAS some Aurora businesses may expand to include more than one unit of a building complex; and WHEREAS such expansion may result in a business assuming the responsibility of more than one water meter, but they only use minimal water from these additional meters; and WHEREAS the Town has a storm sewer charge on all commercial meters of $599,52.per year per meter; and General Committee Meeting No. 08-30 Tuesday, September 16, 2008 Page 7 of 7 WHEREAS not all water meters on the premises are required to run the business, but are there as a result of the configuration of the building; and WHEREAS the current by-law requires the commercial establishment to pay the storm sewer charge, no matter the volume of water going through the meter; NOW THEREFORE BE IT RESOLVED THAT the existing Storm Sewer Charge By-law be adjusted to allow a commercial establishment that expands the space required to operate its business, resulting in acquiring more than one water meter, to be able to apply for a refund of the additional storm sewer charge; and THAT the Director of Finance produce a report to Council outlining the impact of this recommendation and solutions as to how this may be implemented. 14. ADM08-012 — York Catholic District School Board pg. 148 Request for Exemption to pay Cash -in -Lieu of Parkland St. Maximillian Kolbe Secondary School 278 Wellington Street East File D11-18-07 RECOMMENDED: THAT the request from York Catholic District School Board for an exemption to pay cash -in -lieu of parkland to the Town in the amount of $413,553.95 as required in accordance with the Site Plan Agreement, respecting the construction of a secondary school be denied; and THAT the York Catholic District School Board be required to pay the prescribed cash -in -lieu of parkland to the Town prior to the issuance of the building permit in accordance with the Town's By-law 4291-011 respecting Parkland Dedication/Cash-in-lieu of Parkland Dedication. 15. FS08-042 — Bill 44, Budget Measures and Interim Appropriations pg. 157 Act, 2008 RECOMMENDED: THAT report FS08-042 - "Bill 44, Budget Measures and Interim Appropriations Act, 2008" be received for information. GENERAL COMMITTEE - SEPTEMBER 16, 2008 GC Minutes - 1 AuR-oRA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 08-29 Council Chambers Aurora Town Hall Tuesday, September 2, 2008 ATTENDANCE COMMITTEE MEMBERS Councillor Wilson in the Chair; Mayor Morris, Councillors Buck (left at 10:27 p.m.), Collins-Mrakas (left at 10:32 p.m.), Gaertner, Gallo (arrived at 7:04 p.m.), Granger, MacEachern and McRoberts MEMBERS ABSENT None OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/Treasurer and Council/Committee Secretary. Councillor Wilson called the meeting to order at 7:00 p.m. DECLARATIONS OF PECUNIARY INTEREST Mayor Morris declared an interest in item 11 - PL08-094 — Application for Site Plan Approval - Revised - Access/Median Design for the Bayview-Wellington Commercial Site Plan Development - Rice Commercial Group, due to an association, with an individual who [(news someone who is related to a possible tenant. ll APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: New Delegation b) — Ms Tetyana Dyakovska, SmartCentres Re: Item 9 — BA08-005 — Sign Bylaw Amendment — Whitwell Developments Ltd. Supplemental Material - Item 12 Re: FS08-037 — 2008 Second Quarter Operating Report CARRIED /it ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes, 08-26, June 17, 2008 General Committee recommends: THAT the General Committee meeting minutes 08-26 be adopted. CABIRIED General Committee MeMinutes No. 08-29 GENERAL COMIgI1�WAWz%p 7r$ etin R 16,. 2008 GC Minutes - 2 Special General Committee — Audit Committee Minutes, 08-27 June 24, 2008 General Committee recommends: THAT the Special General Committee — Audit Committee meeting minutes 08-27 be adopted. CARRIED Special General Committee Meeting Minutes, 08-28, July 14, 2008 General Committee recommends: THAT the Special General Committee meeting minutes 08-28 be adopted. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2, 3, 4, 5, 7, 8, 9, 11, 12, 14, 15 and 16 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: LSAC08-07 — Leisure Services Advisory Committee Meeting Minutes August 21, 2008 THAT the Leisure Services Advisory Committee. Meeting minutes from the August 21, 2008 meeting, be received and the recommendations contained therein be approved. 6. FS08-040 — Capital Fund Report to July 14, 2008 THAT report FS08-040 "Capital Fund Report to July 14, 2008" be received; and THAT Council authorize the re -allocation of capital project closing balances as identified in Attachment #2 of this report. 10. LSOB-043 — Naming of Municipal Parks THAT Council approve the name Jaekel Park for the new proposed Municipal Parkette within the Ballymore Development Corporation Subdivision in the vicinity of Bloomington Road and Bathurst Street Park; and THAT Council approve the name English Park for the new proposed Municipal Parkette within the Brookvalley (Aurora) Development in the vicinity of Bayview Avenue and Vandorf Road, and THAT appropriate signage be erected on these sites indicating that the lands have been named and identified as noted for future park use. -2- uenerzu uommn[ee ivieeung rvimmes no. us-z9 GENERAL COMMOsIT$1SelSEMWEMDER 16, 2008 GC Minutes - 3 13. Letter from Lake Simcoe Region Conservation Authority Re: Comments of the Lake Simcoe Region Conservation Authority in Response to the Proposed Lake Simcoe Protection Act - EBR 010-3753 THAT the correspondence from Lake Simcoe Region Conservation Authority be received and endorsed by Council CARRIED Vl DELEGATIONS (a) Mr. Michael Rice, Rice Commercial Group Re: Item 11 - PLOB-094 — Application for Site Plan Approval -Revised AccesslMedlan Design for the Bayview-Wellington Commercial Site Plan Development Rice Commercial Group D11-03-07 Mr. Michael Rice presented a revised proposal for the entrance into the Bayview- Wellington site from Wellington Street East. Mr. Rice advised that the revised proposal was developed by Cole Engineering and includes a left turn into the site and a right-in/right-out from the site, without any signalization. General Committee recommends: THAT the comments of the delegate be received and that item 11 be brought forward for discussion. CARRIED Mayor Morris, having previously declared an interest in item 11, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. 11. PL08-094 — Application for Site Plan Approval -Revised Access/Median Design for the Bayview-Wellington Commercial Site Plan Development Rice Commercial Group Pile: Dll-03-07 General Committee recommends: THAT the proposal be approved in principle; and THAT the Rice Commercial Group submit a formal application for revised access median for site plan application D11-03-07. CARRIED UNANIMOUSLY (b) Ms Tetyana Dyakovska, SmattCentre Re: Item 9 — Sign Bylaw Amendment— Whitwell Developments Ltd. (Added Item) Ms. Tetyana Dyakovska addressed General Committee to request an exemption in the proposed bylaw to allow internal illumination of the Best Buy sign. -3- General ittee GENERAL COMAYA3s1rgbD etin mpT�ft3]r$Minutes 08-29 R 16 2 2008 GC Minutes = 4 General Committee recommends: THAT the comments of the delegate be received and that item 9 be brought forward for consideration. CARRIED 9. BA08.006 — Sign Bylaw Amendment — Whitwell Developments Ltd. General Committee recommends: THAT report BA08-005 regarding a request from Whitwell Developments Ltd. to amend the permanent sign bylaw 4898-07.P to allow for additional wall signs for the Smart Centres development on the north side of Wellington Street East between Leslie Street and Highway 404 be received for information. General Committee considered the following amendment: THAT draft Sign By-law 5067-08.P . be brought forward for consideration at the General Committee meeting of September 16, 2008. CARRIED The main motion was CARRIED AS AMENDED. V11 PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. ADM08-010 — Request for Proposal for a Review of the Corporate Organizational Structure of the Town of Aurora (referred from August 12, 2008 Council) General Committee recommends; THAT report ADM08-010 -- Request for Proposal for a Review of the Corporate Organizational Structure of the Town of Aurora be deferred until the new Chief Administrative Officer has been hired. CARRIED 3. FS08.023 - Property Tax Grant for Low -Income Seniors, General Committee recommends: THAT, due to the introduction by the Province of Ontario of a new homeowners grant for Seniors, a Low-income Seniors Property Tax Assistance Programme not be approved for implementation in the 2008 taxation year. CARRIED 9M General Committee Meeting Minutes No. 08-29 GENERAL COMMiTsTrWeFISIE19TBAIDER 16, 2008 GC Minutes - 5 4. F808-034 — 2009 Budget Timetable General Committee recommends: THAT the 2009 budget timetable be accepted with the following amendments: 1. page 2 of the report Operating Budget— 2nd bullet: THAT details pertaining to new hires be provided, specifying reasons for the hire and whether any revenues will be associated with the hire. 2. THAT Senior Management Team provide the list of Capital Projects by priority within their respective departments.' 3. THAT work on the capital and operating budget binders commence once both binders are received by Council- 4. THAT the capital budgets provide as much detail as possible, i.e. type of project, why it is, needed, benefits and cost implications. 5. page 3 of the report — General Budget Presentation Issues:. 2"d bullet: - THAT departmental budgets be presented in a common format. 3td bullet - THAT a budget open house be held early in the process. 6.. THAT the Council priorities and initiatives in the business plans be undertaken at the front of the process. 7. THAT the proposed February 16, 2009 budget meeting be cancelled. 8. THAT the proposed September 29, 2008 meeting be changed to October2, 2008. 9. THAT the proposed January 5, 2009 and January 12, 2009 meetings be combined into one meeting on Saturday, January 10, 2009. 10. THAT all new staff be budgeted for the full year with no gapping. 11. THAT the format include 3`d quarter actual, 4rn quarter projected, and percentage increase for 2009. 12, THAT the capital and operating budgets for the Leisure Services Department be presented to the Leisure Services Advisory Committee at their December 18, 2008 meeting. 13. THAT the priority setting matrix be adjusted to reverse the scoring between External Funding and Impact of Deferral. CARRIED Councillor Buck left the meeting at 10:27 p.m. -5- General Committee Meeting Minutes No. 08-29 GENERAL COMNNOTUB1s9UNWWOMINER 165 2008 GC Minutes - 6 5. FS08-035 — Bad Debt Allowance Discretionary Reserve Fund General Committee recommends: THAT report F808-035 be received; and THAT a new Allowance for Bad Debt Discretionary Reserve Fund be established; and THAT the 2007 Operating Surplus of $519,000 be transferred to this fund. CARRIED Councillor Collins-Mrakas left the meeting at 10:32 p.m. General Committee recommends: THAT the meeting be extended until 11:00 p.m. CARRIED 7. FS08.041 — Asphalt Price Escalation Clause General Committee recommends: THAT Council approve, in principle, the inclusion of a price increase/decrease clause for the supply of hot mix asphalt in the terms and conditions section of all new bid documents, subject to a report to Council in February 2009 considering the market trends at that time; and THAT staff elaborate on the pricing model pertaining to the York Public Buyers Co-op. CARRIED 8. PW08-034 — Parking Lot Lighting — Mosaics Condominium and Canadian Tire Corporation . General Committee recommends: THAT Council approve the recommendation to accept the maintenance and operating costs for three (3) street lights in the Canadian Tire parking lot to service residents of the Mosaics Community — York Region Condominium Corporation No. 920; and THAT Council direct staff to develop an agreement with Canadian Tire Corporation to acknowledge the transfer of responsibility. General Committee considered the following amendment: THAT works not proceed until an agreement has been finalized. I UVINIA; The main motion was CARRIED AS AMENDED. -6- uenerai Lommmee meetng rvunuces NO. uu-XV GENERAL COMIDW9EESeI i1 MINER 16, 2008 GC Minutes - 7 12. FS08.037 — 2008 Second Quarter Operating Report General Committee recommends: THAT report FS08.037 — 2008 Second Quarter Operating Report be deferred to the September 16, 2008 General Committee meeting. CARRIED 14. Correspondence from the Town of Newmarket Re: Smart Commute - Memorandum of Understanding General Committee recommends: THAT the correspondence from the Town of Newmarket be received for information. CARRIED 15. Correspondence from the Royal Canadian Air Cadets -166 Bulldog Squadron Re: Use of Aurora Fitness Facility for 166 Summer Biathlon General Committee recommends: THAT the correspondence from the Royal Canadian Air Cadets, regarding the use of the Aurora Fitness Centre to hold the 166 Summer Biathlon in October 2008, be received for information. CARRIED 16. CS08-024 — Corporate Group Benefits Renewal Program General Committee recommends: THAT the Town of Aurora continue with Sunlife, the current employee benefits carrier. DEFEATED General Committee recommends: THAT the meeting be extended until I I A 0 p.m. CARRIED General Committee recommends: THAT Council approve the Group Benefits Renewal Program submitted by PPI Financial Group for the employee benefits with Great West Life. CARRIED UNANIMOUSLY 7- General Committee Meeting Minutes No. 08-29 GENERAL C0MMII4§i6&a EJWWR 165 2008 GC Minutes - 8 IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Councillor Wilson provided a Notice of Motion for the September 9, 2008 Council meeting regarding the Storm Sewer Charge By-law. Councillor Gaertner inquired whether the Town would need to re -tender the Review of the Corporate Organizational Structure, to which the Director of Corporate Services responded that all companies would be contacted to advise that the matter has been deferred indefinitely and that the Town would likely issue a new Request for Proposal. X CLOSED SESSION General Committee recommends: THAT General Committee resolve into a Closed Session to consider the following four items as priority: Personal Matter —Appointment to Committees • Labour Relations Matter — Recruitment of Town Solicitor/Interim Legal Services • Labour Relations Matter — Recruitment of CAO • Personal/Legal Matter— Identifiable Individual and the following items, depending on time available: • Legal Matter — Legal Opinion regarding Stronach Aurora Recreation Centre • Personal/Legal Matter — Human Resources Department Staff Member • Personal/Legal Matter— Marketing Division Former Staff Member Legal Matter— Bondfield v. Aurora • Property Matter — Inquiry regarding Town Land • Personal Matter— Memo from Councillor Collins-Mrakas CARRIED XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 11:10 p.m. CARRIED THE REPORT OF GENERAL COMMITTEE MEETING 08-29 WAS CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, SEPTEMBER 9, 2008, WITH THE EXCEPTION OF ITEM 8 WHICH WAS DISCUSSED AND APPROVED AS ORIGINALLY PRESENTED. PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK -8- GENERAL COMMITTEE - SEPTEMBER 16, 2008 Janzen, Cindy Delegation a - 1 From: Ewart, Karen Sent: Friday, September 05, 2008 11:37 AM To: 'Jim Zacher' . Cc: Janzen, Cindy Subject: RE: DOVE 2008 Presentation to Aurora Council Thank you for your request. By copy of this response, I am forwarding your request to Cindy Janzen, Manager of Legislative Services to add you to the September 16th agenda. Karen Ewart Manager of Administration/Deputy Clerk e-mail: kewart@e-aurora.ca 1 Municipal Drive, Box 1000 Aurora, ON L4G 6J1 Tel: (905)727-1375 Ext 4222 Fax: (905)726-4732 www.e-aurora.ca We are a Character Community Optimism Initiative Perseverance Respect Responsibility Honesty Integrity Compassion Courage Inclusiveness Fairness The information contained in this message is directed in confidence solely to the person(s) named above and may not be otherwise distributed, copied or disclosed. The message may contain information that is privileged, confidential and exempt from disclosure under the Municipal Freedom of Information and Protection and Privacy Act. If you have received this message in error, please notify the sender immediately advising of the error and delete the message without making a copy. Thank you. ----Original Message ----- From: Jim Zacher, Sent: September 5, 2008 10:24 AM To: Ewart, Karen Subject: DOVE 2008 Presentation to Aurora Council Greetings, As part of the DOVE 2008 Executive Committee and President. of Aurora Masters Lacrosse, I would like the opportunity to thank the Mayor, Councilors and Staff for their support of this year's 25 hour charity lacrosse game played at the ACC on June 13, 2008, which raised over.$47,000 for the Canadian Centre for Abuse Awareness (www.abusehurts.com).. During this opportunity with council I would like to present a small token of appreciation in the form of a DOVE 2008 Thank You Posters. The entire presentation should take no more than the allotted 2 minutes. Given my work schedule during the month of September, I would prefer to be scheduled for the September 16th General Council meeting. Cheers, Jim DOVE Executive Committee - www.laxdove.ca President Aurora Masters Lacrosse - www.amll.ca Jim Zacher Research Associate - Systems Administrator Centre for Vision Research - CVR York University 4700 Keele Street, Room 0014 CSE Toronto, Ontario M3J 1 P3 Telephone: (416) 736-2100 Ext. 33177 FAX: (416) 736-5857 Email zacher@cvr.yorku.ca Cell: (416) 712-7.086 Website http://www.hpl.cvr.yorku.ca/jz.html "If something seems worthwhile but impossible, do it anyway! Because it is only the impossible that is worthwhile." 1 -9- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # TOWN OF AURORA AURORA GENERAL COMMITTEE No. AAC08-04 SUBJECT: Accessibility Advisory Committee Recommendation Summary from September 3, 2008 DATE: September 16, 2008 RECOMMENDATIONS Accessibility Advisory Committee Meeting Minutes 08-03, May 17, 2008 THAT the minutes of the Accessibility Advisory Committee meeting 08-03 of .May 17, 2008 be adopted. 1. Council Extracts from May 6, 2008 General Committee Meeting Re: Full Service Gasoline Pumps THAT the item be received for information; and THAT the results of the petition to support Full Service Gas Stations in Aurora be provided at the next Accessibility Advisory Committee meeting. 2. Site Plan Review — Beswick Yonge Street Properties Inc. 14785 Yonge Street, D11-13-08 THAT the proposed site plan review for Beswick Yonge Street Properties Inc. at 14785 Yonge Street be received for information; and THAT it be recommended to Council that the proposed curb cut, located near the accessible parking spot at the main entrance, be moved from the south to the north side of the accessible parking spot. 3. Site Plan Review, Region of York Police Investigative Services and Support Services Facility Lots 15, 16 & 17 Plan 65M-3974 and Pt. Lot 19 Conc. 3 EYS Southwest Corner Don Hillock Drive and Goulding Avenue, 011-14-08 THAT the proposed site plan, Region of York Police Investigative Services and Support Services Facility at Don Hillock Drive and Goulding Avenue, be received for information; and THAT the Accessibility Advisory Committee advise Council that it has no concerns regarding the accessibility features within the plan. wrom GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # - 2 September 16, 2008 - 2 - Report No. AAC08-04 4. Site Plan Review— Monopoli Holdings Inc. 144 Wellington Street, D11-15-08 THAT the proposed site plan review for Monopoli Holdings Inc. at 144 Wellington Street, be received for information; and THAT the Accessibility Advisory Committee advise Council that it has no concerns regarding the accessibility features within the plan. 5. Letter of Resignation from Ms Jane Boorman THAT it be recommended to Council that the letter of resignation from Ms Jane Boorman be received; and THAT Council authorize the advertising for a replacement member to sit on the Accessibility Advisory.Committee. 6. Memorandum from the Director of Corporate Services - Project Status, List THAT the Project Status List be received for information; and THAT it be recommended to Council that the Director of Corporate Services be requested to research and provide information to the next Accessibility Advisory Committee meeting, regarding the City of Kawartha Lakes Accessibility Awareness Recognition Awards. 7. Accessibility Advisory Committee Pending List THAT the Accessibility Advisory Committee pending list be received for information. ATTACHMENTS Attachment #1 — Accessibility Advisory Committee Minutes of September 3, 2008 Prepared by: Carol Clark, Council/Committee Secretary, Ext 4227 Carol Clark, Council/Committee Secretary On behalf of the Accessibility Advisory Committee GENERAL COMMITTEE - SEPTEMBER 16, 2008 AuRoRA COMMITTEE MINUTES MEETING NO. 08-04 Committee: Accessibility Advisory Committee Date: Wednesday, September 3, 2008 Time and Location: 7:00 p.m., Leksand Room ITEM # - s Committee Members: Ann Boden-Chair, Catherine Couchman, John Lenchak and Councillor Bob McRoberts Absent: Jane Boorman (Resignation submitted at this meeting) Other Attendees: Director of Corporate Services, Senior Building Inspector and Committee Secretary The Chair called the meeting to order at 7:05. p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act, APPROVAL OF AGENDA Moved by John Lenchak Seconded by Catherine Couchman THAT the content of the agenda as circulated by the Corporate Services Department be approved. CARRIED ADOPTION OF MINUTES Accessibility Advisory Committee Meeting Minutes 08-03, May 17, 2008 Moved by Councillor McRoberts Seconded by Catherine Couchman THAT the minutes of the Accessibility Advisory Committee meeting 08-03 of May 17, 2008 be adopted, CARRIED -12- GENER*&gM fTpgis* A&M46. 08-04 ITEiA of 5 4 .Wednesday, September 3, 2008 DELEGATIONS None MATTERS FOR CONSIDERATION 1. Council Extracts from May 6, 2008 General Committee Meeting Re: Full Service Gasoline Pumps Moved by Catherine Couchman Seconded by John Lenchak THAT the item be received for information. CARRIED Moved by Councillor McRoberts Seconded by Catherine Couchman THAT the results of the petition to support Full Service Gas Stations .in Aurora be provided at the next Accessibility Advisory Committee meeting. CARRIED 2. Site Plan Review — Beswick Yonge Street Properties Inc. 14785 Yonge Street, Dl l -13-08 Moved by Catherine Couchman Seconded by John Lenchak THAT the proposed site plan review for Beswick Yonge Street Properties Inc. at 14785 Yonge Street be received for information; and THAT it be recommended to Council that the proposed curb cut, located near the accessible parking spot at the main entrance, be moved from the south to the north side of the accessible parking spot. CARRIED -13- G,ENER*&qMff TAdgit*t7nYM Agc&ffl i. 08-04 /TE of of'5" 5 Wednesday, September 3, 2008 3. Site Plan Review, Region of York Police Investigative Services and Support Services Facility Lots 15, 16 & 17 Plan 65M-3974 and Pt. Lot 19 Conc..3 EYS Southwest Corner Don Hillock Drive and Goulding Avenue, D11-14-08 4. 5. Moved by Catherin Couchman Seconded by John Lenchak THAT the proposed site plan, Region of York Police Investigative Services and Support Services Facility at Don Hillock Drive and Goulding Avenue, be received for information; and THAT the Accessibility Advisory Committee advise Council that it has no concerns regarding the accessibility features within the plan. CARRIED Site Plan Review— Monopoli Holdings Inc. 144 Wellington Street, D11-15-08 Moved by Catherine Couchman Seconded by John Lanchak THAT the proposed site plan review for Monopoli Holdings Inc. at 144 Wellington Street, be received for information; .and THAT the Accessibility Advisory Committee advise Council that it has no concerns regarding the accessibility features within the plan. CARRIED Letter of Resignation from Ms Jane Boorman Moved by Catherine Couchman Seconded by Councillor McRoberts THAT it be recommended to Council that the letter of resignation from Ms Jane Boorman be received; and THAT Council authorize the advertising for a replacement member to sit on the Accessibility Advisory Committee. CARRIED -14- GENER9KTi"s�L� I��c9�. 08-04 1Tle# ofa5 6 Wednesday, September 3, 2008 t:3 7 Memorandum from the Director of Corporate Services - Project Status List Moved by John Lenchak Seconded by Catherine Couchman THAT the Project Status List be received for information. CARRIED Moved by John Lenchak Seconded by Catherine Couchman THAT it be recommended to Council that the Director of -Corporate Services be requested to research and provide information to the next Accessibility Advisory Committee meeting, regarding the City of Kawartha Lakes Accessibility Awareness Recognition Awards. Accessibility Advisory Committee Pending List Moved by Catherine Couchman I Seconded by Councillor McRoberts THAT the Accessibility Advisory Committee pending list be received for information. CARRIED OTHER BUSINESS The committee inquired about the status of the installation of a two-way intercom at the service counter in the Financial Services Department in the Town Hall. The committee requested that staff send a follow up letter to York Region Transit regarding the accessibility bus for Aurora Resthaven Senior's Home. The committee inquired about the status of the additional access -parking .spot in the site -plan for the proposed Mainstay Suites Hotel on Yonge Street. The committee discussed the need for a new accessible elevator at the Aurora Family Leisure Complex and the availability of grant funding support. 15- GENER*A9ffNKTMi!;*t M OtAffifo. 08-04 ITEt 0 5 7 Wednesday, September 3, 2008 The committee requested that staff investigate the feasibility of installing an audible traffic crossing assistance devise for the visually impaired at the intersection of Yonge Street and Wellington Street that would work all the time. ADJOURNMENT Moved by Catherine Couchman THAT the meeting be adjourned at 8:25 p.m. Ann Boden, Chair CARRIED - 16- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # EXTRACT FROM GENERAL COMMITTEE MEETING NO. 08-29 HELD ON TUESDAY, SEPTEMBER 2, 2008 12. FS08-037 — 2008 Second Quarter Operating Report Genera/ Committee recommends: THAT report FS08-037 — 2008 Second Quarter Operating Report be deferred to the September 16, 2008 General Committee meeting. CARRIED - 17- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM# 2-2 TOWN OF AURORA AURORA. GENERAL COMMITTEE REPORT NO.FS08-037 SUBJECT: 2008 Second Quarter Operating Report FROM: L. John Gutteridge, Director of Finance / Treasurer DATE: September 2, 2008 RECOMMENDATIONS THAT the budget adjustments as identified in Attachment 2 to Financial Services Report No. PS08-037 be adopted; and THAT all departments be directed to defer purchases that can be delayed to 2009 to assist with the elimination of the projected budget deficit; and That the projected deficit forLegal Services be taken from the Future Legal Reserve Fund; and That the projected deficit for Insurance Claims and Insurance Adjuster Fees be taken from the Insurance Reserve Fund; and That any costs associated with the Sale of the Leslie Street Property be applied to the Sale of Municipal Lands Reserve fund to be recovered from the proceeds of the Sale; and That should all of the above hot address the total deficit that we take the balance from the Supplementary Tax Revenue that was to go toward Capital projects to be assign at a later date. BACKGROUND This is the June 30 report on the operating budget. The report presented is for the operating budgets for all operating departments, with the exception of the Water/ Waste Water departments. The report has been reviewed by the Senior Management Team and we are committed to reducing costs wherever possible to reduce this budget. The quarterly report presents the department position to June 30 and any significant events that have occurred since June 30, together with a projection to the end of the year. - 18 - GENERAL COMMITTEE - SEPTEMBER 96, 2008 ITEM # September 2; 2008 - 2 - Report No. FS08-037 Unlike last year we have identified some serious problems that Council will need to deal with and these items will be incorporated in the list of recommendations. We will be asking Council to adopt a list of budget adjustments. Attachment #1 is a budget print out to June 30 that incorporates projections to December 31. Attachment #2 is a summarized 'spreadsheet showing budget adjustment, this report identifies the department to which an adjustment will be made. A date approved column is added to identify to Council the date in which the adjustment was passed, this is followed with a brief description as to why the adjustment was necessary. The report projects that the municipality will end the year with a deficit based upon the information known at August 27. The purpose:of the 2Id quarter report is so Council and management can make appropriate adjustment to help eliminate problem areas. Remember that budget year-to-date figures other than Salaries and Wages are estimates based on past trends. Based on the information contained in the 2"d quarter report and projections to year end we are projecting that the deficit will be in the neighbourhood of $326,000. The following is the breakdown by the various functional areas. COUNCIL Projected surplus'of $10,800 Pages 1 to 2 The surplus is a result of savings in the Conferences and Conventions as there is a Councillor allowance and not all Councillor's use their allowance. ADMINISTRATION Projected deficit of $257,777. Pages 3 to 6 The two main areas causing this deficit are a result of an over expenditure in Salaries and Wages particularly in the CAO Administration budget, this over expenditure is soften some what by savings in other administrative areas where there has been some gapping resulting from position vacancies, such as the Solicitor's position. The second large area causing this deficit is Legal Fees, with the vacancy of a Town Solicitor and the number of issues we have faced this year legal fees will exceed the budget allotment. Another area of concern is that of the Insurance costs this is part of the Corporate Services Budget and it appears that our claims and adjusters fees are exceeding previous years experience which will cause a deficit. Every year we put our excess funds in an Insurance Reserve fund for this situation and we are suggesting that this year we draw from this Reserve to the amount of the deficit in the insurance accounts. GENERAL COMMITTEE - SEPTEMBER 16,, 2008 ITEM # 2-4 September 2 2008 - 3 - Report No. FS08-037 For the Balance of the Administration Accounts we would anticipate that the Departments that will be in a surplus account will fund those that will have a deficit. PROTECTION TO PERSON AND PROPERTY Projected Surplus of $1,090. Pages 6 to 8 PUBLIC WORKS Projected Deficit of $420,000. Pages 8 to 11 When reviewing the Public Works accounts you will see that the majority of the Deficit ($299,000) is a result of Winter Maintenance being over budget. As we know we had a very difficult early part of the winter which has most of our Winter Maintenance Accounts already over budget. This projected deficit is based upon having a similar end of year winter as we did in 2007, so our projections hopefully will be a little high. In addition to Winter Maintenance we a projecting a deficit in the Waste Management. division of approximately $70,000. LEISURE SERVICES Projected Surplus of $342,000. Pages 11 to 24 The outlook for Leisure Services is very positive and the projection is a surplus of almost $350,000. As you review the list of accounts you will see that there is give and take from all accounts for various reasons. Most. of the department surpluses come from the Salaries and Wages section. PLANNING AND DEVELOPMENT Projected Deficit of $34,000 Pages 25 & 26 The deficit is largely as a result of failure to meet budgeted revenue. As you can appreciate when doing the budget we can only project what development could occur in the coming year, on the other hand we still have 4 months left in the year and we might be surprised. ECONOMIC DEVELOPMENT Projected Surplus of $34,000 page 25 Over half of this is savings in Salaries and Wages, this is a result of the Manager only working part time. There is also projected to be about $9,000 savings in Corporate Promotional Material and small dollars on various other line items. OPTIONS 1. As per the recommendation contained in this report. 2. That any deficit come from the Supplementary Tax Revenue first and then from the Legal and Insurance Reserves. -20- GENERAL COMMITTEE - SEPTEMBER 161 2008 ITEM # 2 - 5 September 2, 2008 - 4 - Report No. FS08-037 FINANCIAL IMPLICATIONS Upon doing a complete review we are projecting that the municipality will be in a deficit position at the end of the year, unless Council adopts the recommendations presented or other options. The recommendation is an option for Council to consider when addressing the deficit, we are suggesting utilizing reserves such as the Insurance Reserve and the Legal Reserve as these are the purpose for which the Reserve were established. We believe that with cutting back on expenses from now until the end of the year and the utilization of the Reserves as recommended that this should address any deficit that we should have. We did introduce the additional Supplementary Tax Revenue as an option to address any excess funds that may be required if the other recommendations are not enough. This Supplementary Tax Revenue is the difference between the $350,000 we budgeted to be used to reduce the General Tax Rate and what, we anticipate collecting this year in Supplementary Tax Revenue of $700,000.. The excess of $350,000. was to go to Capital for future Capital Projects. In light of the deficit if Council could use this money to fund the deficit. To date we have collected $550,000 in supps, we do anticipate meeting our $700,000. supplementary tax bill budget. The printout that is included with this report is in the same format as the budget book, and should Council wish to see more detail it can be provided. As can be appreciated our projections to year end will not be precise as with any prediction there will be some margin of error. Only the adjustments with an approved date in Attachment #2 have been incorporated in Attachment #1. If you are reviewing this prior to Council and have any questions, please do not hesitate to contact the appropriate Director or the Director of Financial Services/Treasurer. CONCLUSIONS The.trend to date is projecting a deficit. LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens -21. GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # September 2, 2008 - 5 - Report No.. FS08-037 Objective DI: Continue the commitment of fiscal responsibilityand accountability ATTACHMENTS Attachment #1 — Quarterly Summary of Operating Expenses — 2008 Attachment #2 — 2008 Budget Adjustments PRE -SUBMISSION REVIEW Management Team Review — Wednesday, Aug 27, 2008 Director of FinancelTreasurer -22- GENERAL COMMITTEE - SEPTEMBER 16, 2008 AD 1 2 .. 7. ATTACHMENT SUPPLEMENTAL ITEM 12 Town of Aurora Quarterly Summary of Operating Expenses--2008 Year to.Date-June 30, 2008 2008 Budgeua At tuals Q3&Q4 Forecast to variances Budget June 30108 JJne Was Forecast Year god Act as Budget 01150 COUNCIL ADMINISTRATION ' Expenditures - -- Salaries 8: Benefits 400,175 195.665 190.340 213.616 403.950 (5,225) Materials & Supplies 11,150 5,226 4,030 5,924 9.954 (1,196) Contracted Services 97367 30i50 25105 666 1 91722 (5,645). "SUS.,[;f.„.r:�¢.51d�(,l?iC'.i,`r't'sa._: i*r0' 2008 Budget to Acluals Q3&04 Forecast to variances 01160 COUNCIL PROGRAMS Budget Jon.30108 June stage Forecast Year and Act a. gadget - Expenditures Contracted Services 1,000 0 1,000 - 1,000 2,000 i3OW F.temal Transfers 107 000 23 J24 11,1300 94,276 108 076 (1,724) Revenues .f- 5-- b 2008 Budgaf to Acµals 03 & Q4 Forecast to Variances - 01181 ACCESSIBILITY COMMITTEE. Bud'. June 30100 Jon. 1.109 - Forecast Yearend Ad us Budget Expenditures - Materials & Supplies 200 _ 0 0 200 200 0 Revenues 2008 _ Budget to Actuals Q3&Q4 Forecast to Variances Budget June 30108 Joe. same 'Foreuut Y..rond Act as Budget 01182 HERITAGE COMMITTEE Expenditures - -Materials&$upplies 200 0 156 200 356 156 Confradurlselvi 5000 0 75 5000 200� 51075 xll 75 .—� a`.� Revenues - Page 1 of 26 -23- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 2� 2008 Bueletto Acbale 03 & Q4 Forecast to Variances Budget June Meg June X106 Forecmd Yearend Act es Budget 01183 ECONOMIC DEVELOPMENT COMMITTEE - Expenditures Materials & Supplies 400 0 0 400 400 0 C.pVacted Services 7,600 390 0 7,210 7.210 (3901 Sg62uaG �F., P.OertdlfGSCBa ... ,�'._i 1}� _ . Revenues =�S�tb.. T_otaQi'e,Ltues- 2... Budget to Actual, Q3&Q4 romeast to Variances Budget J... 3010. Jmw30106 Forecast Year and Act vs Budget 01184 ENVIRONMENTAL COMMITTEE Expenditures Materials & Supplies 400 78 335 322 - 657 257 Cmlradud Servi"o, Bow 0 775 8.00 8,775 775 Revenues ^F 2000 Budgetle A,lue6 03&04 Forecast to variances Budget June 30N6 .no 30106 Forecast Yearend Act vs Budget 01190 ANTI -LITTERING INITIATIVE Expenditures - Materials&Supplies 1,000 1,000 916 0 916 (84) Contracted Services . 500 260 0 250 250 (250) Revenues - - TOTAL PROJECTED COUNCILICOMMITTEE (SURPLUS)IDEFICIT (10,803) Page 2 of 26 -24- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 01201 GAO ADMINISTRATION Expenditures less Budget to Act.1, Q3 isQ4 Forecastle variances Budget June luIDs Jene 3010. ForeeaSl Yearend Act vs Budgct Salaries & Benefits 291.602 141,896 132.262 249.766 381,968 90,360 Materials & Supplies 21,299 9,092 4,947 12,207 17.154 (4,145) Contracted Seances 26390 11104 8049 15286 23335 (3,055) y:45258 --- '-==2Z7 ^t9f457 Revenues - _,. To,:ReY,enues , . --=v . - ...� lC... _ .,,�p.,"i. 0 �,0 xi ` TKO:... 1, '.'.ng :.�23ig' ' Csz•04S s ,1'i'(5 2S8 . : s 2a7bf$ - a23'd'� =` '83 [W 2008 Budget to A.I.Ak 03&Q4 Forecastle V.,woces Budget June 30108 June]0108 Forecast Y.., and Act e. evdoel 01202 LEGAL SERVICES Expenditures Salaries & Benefits 388,425 195,117 139,059 193,309 332,368 (56,1157) Materials& Supplies 17,120 13;266 6,419 -8,854 15,273 (7847) Contracted Services 204,000 66.376 145.129 237.624 382.753 174753 U.-M faF -' xppitglitCl €;_ `-, ,� ._.,,.__.�. .. ,.- . , ,609, G9•�t5§ .. =E80 Oy 339`787 F30 Oa__= 12U 8#9= Revenues Fees &Services 57,000 23752 48552 2724E 7J500 24800 12�84(t1- - 2008 B el,.110 Mleal. Q3 & Q4 Pomcast to I variances Bddeel Jane 30108 J..c Ries Fore cast Yearend. WeoRedveC 01301 CORPORATE SERVICES ADMINISTRATION , . Expenditures - Sala6es 6 Benefits - 570,921 267,176 247,772 303,746 551,513 (19,463) Materials B Supplies 20,800. 11,120 7,029 9,680 16.709 (4,061) Contracted Services 179,800 78693 81575 101107 102602 2,882 Revenues Licenses & Permits Fees & Services Contributions from Reserves & Reserve Funds 115.600 102.535 97.845 12.%5 110,810 (4,690) 4,100 551 3.195 _ 3,549 0,744 2.644 26,000 26,000 0 26,000 26,000 0 �:e0�.?�B��S�.���F�-r�",i�^n•?=1'�a.,"r.�`(atL5�001'�1`=n-s^`-r.'f'PI'14086) �(AO2`040bt�....��.L75t>fte143 S5� "".,�1 i2'O4bJ:-' -.,.t�.�'.''�� �i'���`.��.�`z�`�2✓"82�'�>£i' n 'TRtif �"' '-' t=- K Page 3 of 26 - 25 - GENERAL COMMITTEE - SEPTEMBER 76, zoos ITEM # 2 - 10 Me Budget to Acluals 01804 Forecast to Variances .. Oadget June awe. dune 3010a Forecast Yearend Act vs Budget 01302 MARKETING AND COMMUNICATIONS Expenditures Salaries& Benefits 177.162 83.401 98,370 93,758 192.128 14,966 Materials& Supplies 2,000 733 0 1,267 1,267 (733) Contracted Services 112,660 42.063 46,382 69.697 110,079 3.41g Inlerel Transfers to Capital. Reserves, library & Other. 10,000 10,000 10,000 0 10,000 0 Revenues - Miscellaneous 0 0 1O.D00 0 10,000 - 10.000 OOAF=N MOW, 0Of 200E Budgette Actuals Q3&Q4 Forecast to V..el."co. Budget - Jone stood June awe Forecast Yearend Act ve Budget 01304 HUMAN RESOURCES - Expenditures - - Salaries & Benerds 355,009 173.406 166,574 181,601 368,175 13.166 Materials& Supplies 5,850 3.761 2,359 2,089 4,448 (1,402) Contracted Services 116,200 60,637, 58,380 65,663 114,052 (2,148) Revenues - L� 2000 Badgatt0 Actual. Q3dCall Forecast to Variances Budget June some June 30mo Forecast Year and Act vs Budget 01350 ELECTIONS - Expenditures Materials & Supplies 2,100 0 205 2,100. 2,305 205 Internal Transfers to Capital, Reserves, Ubrery& Other 46,000 22,500 22,500 22,500 46,00D 0 ef� u ,. -�"sir taR za sY6= 2 7rs zror°a�'3� Irk Revenues Page 4 of 26 -26- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM #2- 11 01401 FINANCIAL SERVICES Expenditures 2000 Bts,tto Anvals Q3&Q4 FaMCA81 to Vadancos 0udeet June=.. June 3010B F.ensst Yea, end Act vs endnrf Salaries&Benefits- - 937.913 453,080 433,368 484,031 918,199 (j9,714) Materials & Supplies 7,850 3,429 3.049 4,421 7,470 (380) Contracted Services 149.325 24,892 23.227 139.453 162.690 13.355 Rents & Financial Expenses '12;000 5,491 8,248 6.509 14.757 2.757 �i'�ptelaR�.4dttutEs= . Revenues Fees &Services 109,000 44,092 48;581 64,908 113,489 4,489 . Miscellaneous 1,000 3.068 334 (2,068) (1,134) (2,734) Municipal 30,000 7.065 13.551 22,935 36,486 6,486 ,S�Totat _He4'$.__a.....°_-t�"�.:��..:,,+t-=�"e"f'{140;OD0)t.ta�„-.fA4�251. �-f 62'DS61,-:id(e5.Z75) = i1 T82.♦49)... �_�'$�¢'t)` - 2000 eoeyd io Actuals 03&Q4 Foecast to vadanees laodpt June30N0 Jun e 30NB Forecast YCarend A41 V$Bud,t - 01402INFORMATION TECHNOLOGY . ' Expenditures Salaries& Benefits _ - 580,112 285.Ult 250,810 310,734 - 561,550 (18,562)' Materials&Supplies 75,000 3,604 22.610 71,496 94.106 19,106 Contracted Services 187,350 113,496 92,952 73,854 166,806 (20,544)' o t p 1d rah du x'-_ _ e4z,4sz5 ngv$ B$1r$ 4d eEm - - rz-a9m;"'- i2,� 4n1= Revenues - zoos e.daaua AMWs 03&Q4 Forecast to varlances ao40at June 30108 Ju0e30100 Forecast YOU end Act vs BU dget 01403 TELECOMMUNICATIONS - Expenditures - - ContractedServices 211.600 120,278 80,024 106,322 186,346 (26,254)' Y vPRevenues- i4JJ++NamWr"'.�. '- ,�v3r�v4.�3u.1.8S73Qir`b,' `�' 2} Page 5 of 26 -27- GENERAL COMMITTEE - SEPTEMBER 165 2008 ITEM # 2 - 12 20.8 8udget to AcvanE p3804 Forecast to Variances Budget Jun. 2010a June 30100, Forecast Year and Act vs Budget 01490 MUNICIPAL PURPOSES. Expenditures Materials & Supplies (213,486) (106.743) 0 (106,743) .(106,743) 106,743 Contracted Services 136,B29 40,000 39,452 96,829 136.281 (548) Rents & Financial Expenses 10;000 3.912 3.999 6,088 10.087 87 Infernal Transfers to Capital, Reserves, Library & Other 5.146,575 . 2,624 083 2,680.459 2.522.492 5.202.951 56,376 Revenues User Fees 0 0 106,923 0 106,923 106.923 'Municipal 4.835.000 1,875,617 473.109 4,017.626 449P,735 155,735 Crams 652,575 0 0 652.575 652,575 0 Conldbuli0ns 1mm Reserves 8 Reserve Funds 40.000 40,000 0 40,000 40.000 0 TOTAL PROJECTED ADMINISTRATION (SURPLUS)/DEFICIT 257,777 2.0. nud,tlo A.W.tc 03$Q4 romc.el to Vad.... s ."get Horn same June 30106 Forecast Yaarend Ad vs Budget 01901 TOWN HALL Expenditures Salaries & am.ais . 96.298 47,532 49,304 48,763 08,067 1,760 Materials & Supplies 191,500 78,524 70,977 112.976 183,953 (7,547) Contracted Services 168,003 88,949 81,444 81,054 102,498 (5,506) t., Yr�('a�.z�"E'nen<li.!•F � �n'��."�w.�",� �9b39A'L��a13'�R " 9337'2$"i.'�''�'�9'�` i'8=+�-yli7'284) .Revenues User Fees 8,000 1,232 3,567 6,7011 10,335 2,335 2.08 Budge, to AeUsN p3 $ 04 Forecast to Variances- ' 9udgat June 30,06 Juno Was Forecast Vearend Act vs Budget 02101 CENTRAL YORK FIRE SERVICE .. Expenditures . - Inlemal Transfers 10 Capital, Reserves, Library & Other 6,129,465 3,071,580 3.064,732 3.057,885 0,122,617 (6,040) Revenues �L3b:.li�Re�n�r�`t..���:ey n.a.�✓i�1�"�'� ��'",�:w'ttl���e"�''�`�;fp�".�a,-cr Tt_. . •T•_ -Page 6 of 20 -28- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 2 - 13 .. 20e8 sunset to Admts 03 & 04 Forocastto Variances 0201 EMERGENCY PREPAREDNESS 9usuot June 30100 June 30108 Forecast Yerend Act vs 9udget Expenditures - Maledals & Supplies 5.000 0 1,659 5,000 6.059 1,659 Contracted services 12,000 5.964 4,964 6,030 11.000 (1,000) SiOTr7GnFxpeq�jf,Ut'2s34`,lt"':.'z' Revenues M��>�t000 2008 eun0ut to Actuate QJ & Q4 Porecastlo Variances 02401 BUILDING Budget J.eo 3GI08 June30108 P.A.cast Yearentl Act vs Budget Expenditures ,. Salaries & Benefits 1,083,078 522,900 498,268 560,9E0 1,059,248 (24,830) Materials & Supplies 740.036 .107,243 116,72E 132,793 240,527 '.630) 9,485 Contracted services 47,400 16,047 1D_527 31,353 41.880 (5,520) Intemai Translate to Capital, Reserves, Library & Other - 72,030 0 0 546.945 546.945 474,909 Revenues Licenses & Pefmil's - 1,395 000 938.526 1,372.921 456.474 1.829.395 434,395 roes &Services 48,250 20,236 45,984 22.014 67.998 19,748 Miscellaneous - 0 0 /01 0 101 101 '��-•'��-� 3583' �'�....._s�. ..."e^-gyp - 2008 6udset to - Ado ttu 03 & Q4 Forecast le VAmmms 02402 BY-LAW & LICENSING � - Bud,. Jun. 30108 June =00 _ FareGJsl Yearend ' Act en Budget Expenditures . Salaries & Benefits - 417,916 203,747 196,293 214,175 410,46E (7,448) Materials &Supplies - 9,000 3,030 6,123 5,964 12,087 3,067 Contracted Services 12,489 3,854 12,060 8,635 20,695 8,206 Internal Transfers to Capital, Reserves, Library & Other 8,000 0 4,000 8,000 12,DOD 4,ODD . - - � � -�' _ s' .� - 44ZC•7os,.�,�a�s�z-las.�z �.�,A� a tFi_s `� v�3,r'z��..t Revenues licenses & Permits 37,100 28,311 27.230 8,789 36,019 (1,081) Fines & Penalties 320,000 119,32.9 126,132 - 200,671 326.803 6,803 Miscellaneous 0 0 - 240 0 240 - 240 Pa e7of 26 -19- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 2 - 1a zees eueget t0 Aetuais 03&04 Fereaasl to Variances 6ueyet June 30M .June 3010a Forecast Yearend Act vs Budget 02403 ANIMAL AND PEST CONTROL Expenditures Materials& Supplies 1,500 0 240 1,500 1,740 240 Contracted Services - 1B5,000 91,612 01865 93,368 185.253 253 5yb,Tgta�:•'��}t}'�gndjfirres� ;i1 scw. �=.-....:�'f�.�.xt �-.�:__..='18650P .i-'�81812 .a57 T05 -� 9d898 ..T^�tS18$981 = '� -�93: Revenues Fees 8 Services 50.000 43,862 17,066 13.427 30.493 (19.507) TOTAL PROJECTED PROTECTION TO PROPERTY (SURPLUS)IDEPICIT 1,090 2.08 6udyet to Aatuals Q3&04 Forecast to Variances 6udyet June Well J.n. 3.108 Forecast Yearend AG vs Budget 03100 PUBLIC WORKS ADMINISTRATION _ Expenditures Salaries & Benefits. 140,729 59,895 96,935 80,833 177,768 37,039 Materials & Supplies (76,200) (38,747) (38,573) (37.453) (M.026) 174 Contracted SeNicas - 26,200 14.465 7,585 - 11,735 1%320 (6,880) Revenues. - Miscellaneous - - 210 109 2,308 lot 2.409 2,199 Contributions from Reserves & Reserve Funds 7B00 1,000 500 0 500 (500) 3008 6udeet le - Actuals 03&04 Ferecastt0- Vad.ceS Budget June 30re9 June 30108 Forecast Yearend Act" Budget 03200 ENGINEERING SFRVICES Expenditures - -Salaries & Benefits 451,968 224,178 152,369 227.797 386,166 (71,802) Materials & Suppiies - Z12,460, 16.069. 15,832 17,081 32,913 763 Revenues _ Fees & Services 475,000 252,832 571,902 (162,619) 409,363 (65,617) Contributions from Reserves & Reserve Funds 9.118 8 0 - 0,418 9,118 0 oS7=on �.. ���e,,t�'Yw`,��s����,'.3'�"� ��k�r"'s0�t��.`-- �3T55�� �(3988�5�)�.�"'�4'>♦9`�i`�"�'�e �''U " ��"-P' Page 8 of 26 -30- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM#2-15 zoos Burge, 03410VEHICLE MAINTENANCE Expenditures Salaries & Benefits. IK040 Materials & Supplies, 19,500 Contracted Services 9,848 Internal Transfers to Capital, Reserves, Library & Other (367,800) Bucher to AUun1s e3& e4 Forecast to variances June Was June 30No Forecast Year end Act Vs Budget 80.300 92,443 86,630 179.081 12.141 25.572 68,944 (6,072) 62,872 43.372 25,941 54,620 (18,093) 38,527 28,G79 (204,878) (318.5531 (162,922) (481,475) (113,6?5) _ti7'31Z)-'TZ$055 'It125461 J98444i-�(24098d- Revenues - 0 i. kwifne,5:il;.;zra ¢eoe eudeat to Acmals 0i & 04 Forecast to variances. 03420 SCANLON COURT BUILDING � Budge, June large June 30108 Forre ecast Yeand AG Va Budget - Expenditures - 'Materials & Supplies -. (26,750) (12.926) 80,625 113,824) 66,801 93,551 Contrasted Services 132.003 104,317 99,490 27,086 127,176 (4,827) 'Revenues lane Budget In AU..[. q3&04 Forecast to v.danccs ROADS WINTER 9Qdget June 3010a June 30103 Forecast Yearend Ad Vs Budget Expenditures - Salaries & Begets 367.553 178.402 285,136 189,140 474.276 106,723 Materials & Supplies - 295,000 143.124 100,753 151,876 332.629 37,629 Contracted Servlees 437.000 261,040 294,768 175,960 470,728 33,728 Inlamal Transfers to Capital, Reserves, Library e,Other 104.500 67,911 188,864 36,680 226,,453 120.953 Revenues Miseallaneous 10,160 10.160 10,160 0 10,160 0 Page 9 of 26 -31- GENERAL COMMITTEE - SEPTEMBER 16; 2008 ITEM #2- 16 zoos auegeua - Actuary Q3 & Q4 Faraeaal 10 , Variances Budget Jane 3W0s June 30f76 Forecast Yearend Act va Budget ROAOSSUMMER Expenditures - - Salaries & Benefits 303,274 146,710 130'A20 156.566 286.980 (46,208) Materials & Supplies 5,200 2.127 (6,934) 3,073 (3,861) 0,061) 'Contracted Services 199,000 46.071 65,210 152,929 200,139 9,139 Internal Translers to Capital, Reserves,library&Other 94,000 40.716 41,407 53.264 .94,781 '781 Revenues TRAFFIC Expenditures Salaries & Benefits Materials & Supplies Contracted Services 4ntemal Transfers to Capital, Reserves, Library & OBler Revenues Wi 10411N z,:•1 smogamid WY 2006 Budge! to AeWdlz Budael a..1.108 "Jane 30108 260,801 129,403 128.021 '. 387,500 159,366 153.142 123,500 70,731 64.024 23,600 15.087 9.913 03 a Q4 Foreca at to VadanceQ Forecast Yearend Act vs Budget 131.391 259,412 (1,389) 228,134 381,270 (6.'224) 52,709 116,793 (6,767) 8.513 18,426 (5,174) 2008 Budget 1. Actual., Q3 & Q4 Forcast to Variances Burger June 30108 June 30100 Fore,ael Yearend Ad va Budget WASTE COLLECTION Expenditures _ - Settees & Benefits 106,%80 62.329 32,637 54,454 87,091 (19,697) Materials B Supplies 10,000 6.8.47 280 3,153 3,433 (6,567) Contracted Services 433,600 251,77A 155,015 181,022 337,737 (95,863) Internal Transfers to Capital, Reserves, Library& Other 9,000 3.647 2,1128 6.353 8,181 (819) Revenues Page 10 of 26 -32- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 2 - 17 RECYLING Expenditures Salades & Benefits Materials & Supplies Contracted Services Internal Transfers to Capital, Reserves, Library & Other xooa amgetm Actualz .� Budget June 30f88 June 3010E 74.306 36.383 34,975 33,000 288 12,991 1:066,000 320,078 525.1 B1 10,000 7,382 1,305 Q3 a Q4 Forecast to Vadances Forecast Yearend Act vs Budget 37.925 72,900 (1,406) 32.712 45,703 12.703 745,924 1,271,105 205,105 2.618 3,923 (6p77) Revenues Miscellaneous 15.000 2,582 7.149 12,418 19,567 4.567 Grants 120,000 0 14,333120,000 IW,333 . 14.333 TOTAL PUBLIC WORKS (SURPLUS)IDEFICIT 420,764 2008 Budget to Actuah 634,04 Forecast to Variances Budget Junu 30100 June 301p0 Forecast Yearend Act us Budget 07101 LEISURE SERVICES ADMINISTRATION Expenditures Saloons& Benefits 437,U19 207.759 183,782 229,256 413.638 (23.081) Materials & Supplies 4,250 2.912' I'm 1,338 3.006 (1,2"q Contracted Services 27,100 12,707 10,364 14,393 24,757 (2,343) Revenues '�::,�,�.+��r-�����.�• ��]"a`rt7'�"r��'23'"3Z.&��95'@i�`�'�24!E'9DT 801�7i568�` 200e BOUgot tO Actual: 03 aQ4 Forecast to Variances ' Budget Jwm 30108' J.. 30100 Forecast Year end Act ve Budget 07201 FACILITIES ADMINISTRATION - Expenditures Salaries&Benefits 374.791 181,907 187,712 192,888 380,600 5.809 - Materials & Supplies 7,900 5,893 10,395 2,007 12,402 4,502 CenUacted Servicas 1,000 329 109 671 _ 780 - (220) Revenues �,l.&,€�`r`.s.c4'�.f��`���i�.R3"'aa,"��'�n.��✓('.-.b ��-_a�, r.��1�8,129r�;t3�Aa21Ss'�-„�135�5fi6�S�3+ �$3��82t' Y n^.-x-'"'a Page 11 of 26 -33- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 2 - 18 T009 oudqut ro �Aduals 01&q4 Fntecast to Variances - . Budget June 30100 June 30100 Farncest Yearend Act ve Budget 07203 CARPENTER SHOP Expenditures Bananas & Benefits 71933 36.132 17,187 36,79E 53,085 (17,948) Materials & Supplies 4.620 1,946 1,100 2.574 3.074 - (846) Contracted Services I'm 457 0 543 543 (457) L&TQtaL, EiN� Revenues - 2006 audger to Aquals - Q3&Q4 Fa recast to vadanens Budget June 20roe dune J0N6 Forecast Yearend At vs Budget 0721T COMMUNITY CENTRE ADMINISTRATION Expenditures Salaries &Benefits - 365,491 178.607 162,145 166,883 349,028 (16.463) Materials & Supplies - 200,540 135.381 146.560154,159 300,719 11,179 Contracted Services 143,610 tii 86.588 83,457 17Q045 26,435 �'aa�r��t�FWI__ r�r: Revenues User Fees 600,657 300,070 318,965 380,587 899,552 18.895 �S�7filat,nlree��xs.�:xrs�a,.,��i�-��f9&98A71�<`�i��3i309OY0)�3i?fi�s21-x5-�`�i380�S�ii�(YQA'd9'- - 99;5,6i'1 07221 LEISURE COMPLEX ADMINISTRATION Expenditures Batados & Bene0ls Materials & Supplies Contracted Services Rents & Financial Expenses Revenues 20ae Budge,m Ada.te Budget June 3WH Juno 30100 278,404 134,401 140,2.09 9,050 4,249 4,937 15,450 2,952 0 40,000 21.042 20.350 Q3&But Forecast to Variances Forecast Yearend. Act vs Budget 144,006 293.215 14,811 4,801 9,738 688 12.498 12,498 (2,0521 18,950 39.308 (692) Fees &Services - 600 - 195 255 304 559 59 User Fees 43,000 23,205 ' 27,004 19,715 46.719 3,719 Page 12 of 26 34 - GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM#2-19 - 2000 audoelm Actual. 03&Q4 F... cael to Variances Budget June 301.. June 30108 Fe.casl Yearend Act vs Budget 07222 LEISURE COMPLEX BUILDING Expenditures 3alades & Benefits 336.777 164,222 160.835 172,55t 342,386 5.609 Materials & Supplies 369081 159,425 180,659 209.656 390,316 21.234 Contracted Services 223,632 69,233 89,359 134,399 223,758 126 Revenues Miscellaneous 0 0 667 3 667 667 User Fees, 413.579 203,691 109,220 '200,888 . 399,108 (14,4711 2009 eueget to Actualz 01&Q4 Forecast to Variances 0723022 CHURCH STREET Budget June am0s June J.'Do Forecast Yearend Act vs Budget Expenditures Salaries & Benefits 30,127 0 0 30,127 30,127 - 0 .Materials & Supplies 46,450 0 11,461 48,450 57,911 . 11,461 Contracted Services 21,000 0 13,259 21,000 34,259 13,259 - �24+i2Q�7 S't7 jR= 122's97,;,d,720.i Revenues - User Fees 13,000 0 0 10,000 10,000 0 �t%f�,Rx'' eY n e r�-.'�-E� f�b00t'�r€-•�O�iN'�'- � ,-s�'.'r=�- 2009 B.d,.t ro Actual& 03&Q4 F-mca.tto variances 07235 52 VICTORIA STREET peget June Wes June 30i0a forecast yoar use Act vs Budget Expenditures - Mate ials & Supplies - 8,000 3,774 4,172 4,226 BA04 398 Contrlcled Services 7,958 2,464 2,601 5,494 8.095 .137 i --r • -�. a. w.. '9� Revenues .. User Fees 18,003 9,000 0,571 9,000 17,671 (429) ...,,, �'.cx�71Yrt7fiF:�aia 4Z9 Page 13 0(26 35 GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 2 - 20 2008 Buegatte Aduale g39(14 Forecast to Wances ... Budget June 30M8 June Ifts FOrncasl Yearend Act vs Budget 07240 56 VICTORIA STREET Expenditures Materials & Supplies 34,010 17,725 14,400 15,265 30.685 0.325) CoPtracted Services 12,264 9,423 8,993 2,841 11,834 (430) dtalxpendilUT,c$?.._..,:`;_"�n:..,ri'�+.:-h-4�i274_�-...__' Revenues User Fees 23,500 11.970 14,033 11,530 25.563 2,063 KUR=1 1:�.R ejten-ties .. •_' �- `s=.�` �,:€;_ '(- =(11979ES47a All-MMUe'4 r�i25,Sb3j�(4.$;3j'- SEEL-- � 1 .r x zt-16;956g�;!,..v"_'��� 2008 Budget to Aeu,Wz .03&04 Forecast 10 variances Budget June W00 June 30100 Forecast Yearend Act vs Budget 07245 VICTORIA HALL Expenditures Materials & Supplies 6,000 3,365 2,643 2,635 5,270 (722) Contracted Services 3,500 703 2,778 2,797 5.575 2.075 Revenues User Fees 8,500 5,400 4,459 3,100 7.559 (941) 2008 audgetto Adds qd&04 Poracastlo Variances - Budget June 30M8 June 30100 Forecast Yearend Act va Budget 07250 JACK WOODS Expenditures , Materials & Supplies . 2,250 338 1,237 1,912 3,149 099 Contracted Services Soo 0 105 500 605 105 Revenues Page 14 of 26 -36- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 2.21 2008 , Budgeun Actual. 03 & 04 Foreca.l to Variant.. Budg.t June Me* June 30100 F..O.St Yearend. .Act va Butlget 07255 MCMAHON TENNIS Expenditures - Materials$Supplies 0 0 019 0 - 619 619 Contracted Services 3.500 822 1,468 2.678 4.146 646 BuTotal,:;,,'Ehcdend(tu!Eiu�m._.._._-:�. Revenues User Fees _ 2,000 1.415 2242 585 2,827 027 2008 Buaget to Aetu86 Q3804 Forecast to Vadanoe. 07260 FACTORY THEATRE Budget J,.i 30108 Jun. 30103 FOrctd,a Yearend Ad V. Budget - Expenditures Coalraded Services 1,206 16B 296 1,032 1.328 128 Revenues 2008 91dget to Aduaft Q3&Q4 Forecas[to Variances Budget Jun. load June 3o1.9 Forecast Yearend Ad18udgel 07265 2151NOUSTRtAL PARKWAY Expenditures - Materials&Supplies - 13,500 8,264 '. 5,916 5,238 71,152 (2,348) Contraded Services 4,958 958 931 4.000 4,931 (27) Revenues Page 15 of 26 - 37 GENERAL COMMITTEE - SEPTEMBER 16y 2008 ITEM # 2 - 22 2008 e'deel to Actuals C138o4 Forecast to Variances budget June 30,08 Jnne 30'.. Famcast Yearend Act vS nndget 07270 YONGE STREET (CHAMBER OF COMMERCE) - Expenditures - InternalTransferstoCapital, Reserves, Library & Other 3.370 2,281 2.257 1009 3,356 (14) Revenues User Fees 3,370 2,281 2,267 - i 069 3,356 (14) 5)1h l`ofaC�F�eSAOe.,�._L.ss ..d-✓".ai'(S3TA) r"- 10oa 9udgoito Acraals 03&e4 Fanmast to Variances &mod June Mile June Ms. Forecast 'Yearend Ad vs 11ud9a1 07281-STRONACH COMPLEX ADMINISTRATION Expenditures Salaries&BeneOis 507.241 242,16E 230.491 285,077 495,560 (11.673) Materials & Supplies 34.000 11.247 8,794 22,753 31,547 (2.453). Contracted Services - 31,450 10.509 1,361 20,941 22,302 (9;140) Revenues Miscellaneous 0 0 667 0 067 User Fees 536,613 190.155 294.358 '256,458 651,310 14,703 xaoe evdgatU Actuaiz e3&Q4 Foracast to Variances 9vdgel June 30ma June30W Forecast Yearend Act Vs widget 07282 STRONACH COMPLEX BUILDING OPERATIONS _ - Expenditures Salaries B Benefits 404,078 197,760 198,561 2a6,314 394,875 (9,203) Lang Term Debi Charges 64,000 0 0 64J000 64,000 0 Materials 8 Supplies - 509,550 244,451 264,276 265,099 529,375 19,825 Contracted Services - 220,547 126,491 102,486. 94,056 196,542 (24,005) Revenues User Fees 764.814 335,643 365,673 409.171 774,844 10.030 Page 16 of26 - 38 GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 2 - 23 300a 6uegetm p<Nals 03804 Forecast to Variances Budget June 300e6 June Mae Forecast Yearend .Act VS Budget 07290 SENIORS CENTRE BUILDING Expenditures salaries &Benefits. 85.934 42,296 9,501 43.637 53.138. (32.796) Materials & Supplies 61,666 29.391 25.890 '32.275 58,174 (3,492) Contracted Services 56.825 31,429 31.299 25,396 56,695 (130) ' �Itb'fAfa�4!.,tEx_A_Ondlferes _ ___` nrE_'y__ '�204425--p3rJY6-�ff669,9 'z-�J013b�,. 16&06i'r-F`" �f764M1$).. Revenues User Fees 10,000 4.361 2,lt9 5,030 7.758 (2,242) f4�k�'•' G3t3.r::'1i:,,.6s?x=`.r , ,- _ 1i94:42SC.`5$ZS5.7;:_:s.�8b,580 _.,1=:tk�_. 2008 Budget to Aduam Q3,&04 Fo.c..t to Variances Budget June 30t08 June 3D108 Forecast. -Yearend Act vs Budget 07301 PARKS OPERATIONS ADMINISTRATION - Expenditures Salaries &BeneSls - 230.303 109.002 109,866 121.300 231,166 863 materials &supplies 2.678 1,819 932 859 1,791 (887) Conlrad'ed Services 16,154 14.412 6.630 1.742 8,372 (7,782) T ��ndit'u"7es � ��.c F -Y"o- =�,' 74. _.. `.-�•. - Revenues Fees & Services 0 0 0 0 0 0 Misc08aneous 4,500 4,500 . 500 0 500 (4,000) • Contributions from Reserves & Resorve Funds 1,000 0 500 1,000 1.500 500 �Df i 2009 oudgeu0 Mc.N Q3&04 Fmo.tatt0 Variances BLdger June 30108 June 39108 Forecast Yearend Act vs Budget 07302 PARKS OPERATIONS Expenditures Salaries & Benefits - 1.070,646 519,199 474,261 651,647 1,025,908 (44,938) Mnterials & Supplies 142,245 44,274 50,346 97.971 148,317 6,072 Contracted Services 161,639 55,594 31,582 108,046 137,627 (24,012) Internal Transfers to Capital, Renewed, Library & Other - 0 0 23,102 0 23,102 23,102 i..ti��Re�dR1 es�_"_^�x„�.� „;.z�, ��, w.:�"'. 'S,''.,F!1Z30ac `«�.`_. '�' 6.9067asx. 'S•7$`2-91 n.,,"Ftraird':�Z56-655��'."�'�3'S J3:AT9;'`"�.�i�a 'i3��8i1. Revenues -. Miscellaneous 10,000 - 139 26,851 9861 36,712 26,712 User Fees 180,000 52,886 62,954 '117,046 180,000 0 Contributions from Reserves & Reserve Funds 75.000 0 0 75,000 75,000 0 71�a,✓,>,�"'S(2^6^' 121 tMt t:, iY �Pw:_'F�ss''ssw ... �-..��'-' yvw xa,4La •'-ru 1�._3Y.•^ 'F'�3,fi�('6�3�sJ��51 �'&`k+mAvv 4$6) zoos ' eud9el 07303 LEISURE SERVICES VEHICLES Expenditures - Malerials&Supplies - 45,000 Contracted Services 156,000 ftdl.f to Anua6 Q3 & 04 June 30100- Jmw 30100 Forecast 14,200 21,042 _ 30.600 20,734 50,000 135.266 Furecastto Variances Yearend Act vs Budget 51.842 6,842 185.266 29,266 Pa 17 Of 26 -5g- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 2 - 24 Revenues - Miscellanoous 0 0 23,102 (23.102) 0 0 Co.lAwticns fmm Reserves & Reserve Funds 25,500 0 0 25.500 25,500 0 +S,u4.`.Ta?Y:R4YenVe;3:.::.`�k>._�,�'_.''z�.-:,..- 200E andya w A,(.0, 03&04 F...51 t0 vdfldnGes . BOBO J.". MOB June30108 Pemcast Yd.rcud Ad v5 Budget 07304 PARKS BUILDING Expenditures Materials &.Supplies 10,000 10,477 8,513 7.623 16,036 (1,964) Contracted Services 23,027 - 10,102 8,859 12,926 21,784 (1,243) 3h�_.T�I���pOneiLces_r`?��}u.��_=. '� �- �:' .4'402T •-",'20YbZS'(,-M"�-1T374 y-"�; — Y.s Revenues liltU+� "Jkc.'.,4- _�tat>�2oventies=--�--:�.. , r=� `0 � '�41•,.,-�i'�= -0'- 'yam �i.-.��.-3 � -�=�fi . - 2006 a ... e'te Aauals 03&04 Forecast to Varian... - euJ,t June I.M. June20108 Forecast Yearend Ad Ys Budget 07305 PARKS LANDSCAPE DESIGN Expenditures Salaries & Benefits 179,465 91,191 ' 90,076 88,264 178,340 (1,115) Contracted Services 69,000 44,502 43,428 44,498 87,926 (1,0741 Revenues - Fees&Seniees 60,000 30.000 0 60,000. 60.000 0 Contributions from Reserves & Reserve Funds 208,455 0 0 208,455 204.455 0 Page 18 of 26 -40- GENERAL COMMITTEE - SEPTEMBER 16, 2006 ITEM # 2 - 25 2008 Budgol to Actual, Q3 & 04 Foreraet to Variances ^ 07401 COMMUNITY PROGRAMS ADMINISTRATION Budge Juno J0109 June 30100 Forecast Year end Act vs Budget _ Expenditures Salaries & Benefits Materials & Supplies Contracted Servioes 508.854 23.400 257,300 250.877 3,823 65.340 171,712. 6.460 65.513 257,976 19,577 190.960 429,688 26,045 256t473 (79,166) 2X45 (827) "Su,67,'o��,E�ij)P<.1 d(t84'es= �_...z�?.��.�'�'�z-�,_- �fl�v�6 t7Y3aa1 � '*`3�t 61Q._ ""',t`&9 ' : 46&St3 -"�iY9Y 3B6 ' '�•.. Revenues - User Fees Grants . 635,900 5,000 454.567 0 545.050 0 181,333 5,000 727,283 5,000 91,383 0 Su�Total 7#eve�g_.__� �;'�:�>f' '���(�gji)400)�., �A545G7. f5d6"95ai -=(199 rsl2nua1� ro3x K.tj; 2008 Bud,el to Adaali 03904 Forecastto Vadantes Budget J0ne 30I08 June 30/08 Forecast Yea r and Act vs Budget 07404 LEISURE COMPLEX FITNESS CENTRE Expenditures Salaries & Beneft. 330,661 165,036 143,029 165,625 - 308,654 (22,007) Malerials & Supplies 4.600 2,631 2,204 1,069 4.173 (427) Contracted Services 120.800 72,000 71,209 48,000 120,009 (791) Revenues. User Fees 547.800 300,859 297,351 246.041 544,292 (3,508) 2n08 eudgetto Acluals 03 a Q4 Forecastto Vullanees Budge Junes.N8 ' June a0100 Forecast YOarend Aci vs Budget 07405 LEISURE COMPLEX AQUATICS Expenditures Salaries & Benefits 397,398 160,549 158,816 208,048 367.664 (2D,734) Materials & Supplies 22,800 10,216 11,518 12,584 24,102 1,302 Contracted Services - 11,488 1,726 2,616 9,762 12,378 890 Revenues. Miscellaneous 25.000 15,024 12.252 9,976 21.,228 (2,772) User Fees 360,162 226,712 108,042 131.450 319,492 (40,070) Page 19 of 26 -41. GENERAL COMMITTEE - SEPTEMBER.16.1 2008 ITEM # 2 2008 6u40al to Actuals 03&04 Forecast l0 Varian..* ._ Benno June 30100 June a.Vs Forecast Yearend AOl es Budget 07408 YOUTH INITIATIVES -Expenditures Salaries & Benefits 118,040 58,322 51692 60.521 112,213 (6,627) Materials&supplies - 0,g00 2,046 3,540 6,054 9,594 694 Contracted Services 34,300 . 17,D29 10,950 17,271 37.221 2,021 SvH"1`ok�(3rpenCP,'0,,..,'�$c-=re"i>-r=16I Di49-z-t.:�y.8i4�Y,.:.:;:: _.75,M$23e><•::_" 83ae46-.,==.-e-�I58,028t3' ?-M. T8, -..2 ; Revenues - Miscellaneous 1,000 500 215 500 715 (265) User Fees - 85.000 - 53,378 61,998 31,622 83.620 (1,3w) 2008 und"t to Actuals Q3 & 04 FOrecdst to v4d.r ,nu audgel June 30108 dune IM. Forecast Yearend Act VS Budget 07409 ARTS & CULTURAL Expenditures - Salades & Benefits 102,795 , 24,439 0 78,357 78,357 (24,438) Matelots & Supplies 1,150 0 0 1.150 L150 0 Contracted Services 5,600 0 0 5,600 5,600 0' Revenues Miscellanocus - 1.000 0 0 1,000 1XI) 0 - User Faes 0,600 600 0 8,900 8,900 (600) Grants 500 500 .' 0 _ 0 0 (600) �utr; C"�'v� -�-=ram (47`O�Ui N�f001 �"i880Q1�rra 9�800T'�" 4 2008 audgollo Mtuu. Q3&Q4 Forecast to VadanfAB 9udgel June 3008 Jena 30MB Foerca¢t Yea!¢Od A"VS Budget 07456 SENFORS PROGRAMS Expenditures Salaries & Benafils 136.633 67,375 61,031 - 69,456 . 130,487 (6,346) Materials & Supplies - 5,55D 4,874 6.056 - 076 5,732 102 Contraded Servirss 47,750 22,678 23,776 25,080 48,850 - 1,096 Revenues - Miscellaneous 25,000 7,956 22,368 17,044 39,412 14.412 User Fees - 75,600 .54,313 39,241 21,287 60,528 (15,072) Grunts - - 30,000 12,789 15p00 17,211 32,211 .2,214 Page 20 of 26 .q2- GENERAL COMMITTEE - SEPTEMBER 16, 20.08 ITEM # 2 - 27 2000 Budget to ACWaI. 03804 Forecast to Variances Budget June 2Wo9 June 38tos Forecast Yearend Act es Budget 07501 SPECIAL EVENTS ADMINISTRATION " Expenditures Salaries & 0enefits 151.316 74.685 45.461 76,630 122,091 , (29,225) Materials & Supplies 25,950 12,978 '338 12,972 13,3i0 (12,640) Contracted Services 102,830 51.414 19,320 51.416 70.736 (32,094). -g g'20.G'iiT (i-3 S9);; Revenues - Miscellaneous 105,300 .52,644 27,207 52.M 79,863 (25,437) User Fees, - 4,000 I'm 0 2,002 2.002 (1,998) Grants 1,000 498 a 502 502 (498) 2003 Budget to Acwals g3 8 Q4 Forecast to Variances Bud,.. June d01o8 Junc]Wos Forecast Yearend Act va Budget 07502 COMMUNITY RECOGNITION AWARDS Expenditures - Materials & supplies. 0 0 334 0 334 334 Revenues 2099 _ Bddgeue Acwat. g3804 Forecastto variances - - 07503 ART AURORA Budget June 30108 June 3ON8 Forecast Yearend Act,,. Budget Expenditures Malanals & Supplies - Contracted Services 0 0 - 0 0 2.035 0 1,331 0 2,635 1,331 2,035 1.331 i$���213"g�-'�— P���.�`,s r�s.G � tea.-.-�5`'� U- — r..�. � �i'ti8f�. �.''-• .. Xir�B�._G. 'x'�1�5� -Revenues Miscellaneous User Fees 0 0 0 0 2.112 0 - 1.245 0 2,112 1,245 2,112 1,245 aF .b.�S_:tatlF,z3,r�w.A.� µ_sY>~tk a_U�r'.�i?53,5�9. F";a"SJ:'���e-.N_.:ify?e... E....,.is'���iCi.•�c^"_.z...'.,�ali Page 21 o126 -43- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 2 - 28 tole eedget1. A[tual9 03a Q4 FOreeasLla Variances ._ eudpel. June We. Juno 30,00 Forecast Ynar end Act vs Badge( 07504 CANADA DAY CELEBRATIONS Expenditures - contracted Services 0 0 375 0 375 375 Syb7otaL:`E%P@,4dffu�e�r_ ._,�1� _,r _, �''.';f?•.,; .� '' 'tr. �_-�:c*.�d<_4:..._37���ur;3.-F ��, s=9'har� _3ZY !r't�`. �7 Revenues Mlsceffaneous - 0 0 3.065 0 3,065 3.065 User Fees 0 0 700 0 - 700 700 Grants 0 0 (131) 0 (131) (131) �hevenues--s4,..w� "�" �-='�`?"'�7r = ��''=_';�, t5.:_..F�c•�(a,63. z,_�:-;-- 3934':s=_ �':t '(9i fi' NBtBUU si"T +,•r4"' ,y'Ik�.'. __- '� �'-..0-; .( ' r - - _ s�' ` ="`- .a" - ...�c 2008 Budget to A.I.M, Q3&Q4 Forecast to Vananeas - Budge) June]o106 Jame 3010s Forecast Yearend AU vs Qudgel 07505 SANTA CLAUS PARADE Expenditures - Materials 9supplies 0 0 17 0 17 17 Revenues Miscellaneous .1 0 0 75 0 75 76 2000 ,Budget to Acluale 03aQ4 Forecast t0 Variances Mde.t J0n400100 June 30108 Forecast Yearend Act vs Budget 07506 FIRST NIGHT Expenditures - Contracted Services 0 0 350 0 350 350 ;- 'T'oi`ILetWifu�.' ��-.� .r��r�I.����N��..xFtl�^�:.,�*0;,�.-�rw=�.SPa�s^�.�";'m�aa�i�.�5.=,,�n''•tm{'�' Revenues �g{�utlge(�`�r''.,�s'�r^a"as"' ti�'�t,P.��f"�Ir �54.i�v '•.:'e..�` r'.s7�'l�_. Page 22 of 26 -44- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM #2-29 2008 a-coA t. Aaux9 03844 Forecastto Variances '- BZet June 30108 June 0010a Fomcasl Yearend Act vs Budget 07508 ARTIQ ADVENTURE Expenditures Materials 8 Supplies 0 0 760 0 768 - 76B Contracted Services ,' 0 0 4,183 0 4,183 4.183 Sutrioia_f.:SReFidRurrs_95L. = .r -491'. Revenues Miscellaneous 0 0 850 0 850 850 _S41ir>:H9Or:R€Yknues'_y.'ua:.., 4,1;01- 2008 Ccd,.t to Atluals Q38 Q4 Forecast t0 Variances Budget Jun. 30108 Juno 30108 Forecast Ymfend- Act vs Budget 07510 BIKE &BOARD RODEO Expenditures. - Materials 8 Supplies 0 0 646 0 546 646 Revenues 2008 Budg.tt. AR..1. Q3$Q4 Forecastto Vad.ncab aedgel June30104 June 30N0 'Forecast Yearend Act vs go dg,t 87512 MOVIE INTHE PARK Expenditures Contracted Services - 0 0 2,377 - 0 2,377 2,377 Revenues Page 23 of 26 -45- GENERAL COMMITTEE - SEPTEMBER 165 2008 ITEM #2-30 T004 Burgeuo Aduals Q3 & Q4 Forecast to variances .. _. „ Budget Juno 30,08 June 3Wo6 Forecast Yearend Act vs Budget 07513 RIBFEST Expenditures WNW k13er!tllt4ms�.` __. .. t64r,h,F� Revenues Miscellaneous 0 0 621 0 627 62t 2008 Budget to Aetuole 03&04 Forecast to Vadaneea audget June 30105 June Mae Forecast Yearend Act vs Bodget 07518 CANADA DAY PARADE Expenditures Materials & Supplies 3.000 1,500 3,302 1,500 4.802 1,802 Revenues 2a00 Burgin to A.tuals Q3&04 Forecast to Variances Budget June 80100 June MUM Forecast You, end Act vs Budget 07603 LIBRARY FACILITIES - Expenditures Salaries & Benefits 57,099 28.321 49,102 28380 77,882 20,783 Long Tonn Debt Charges 225,000 0 .112.500 112,500 . 225,000 0 Materials&Supplies 117,740 46.962 40,297 70,378 117,175 (5651 Contracted Services - 151,224 87,373 79.699 63.851 143550 (7,674) Internet Transfers to Capital, Reserves, Library & Other ' (522,363) 0 258,770 263.593 522,303 0 SiSibl' A, ' 87(�0."'f524'5S 4F'3G8'-"''t1,+7183=85AF$aS4 Z3+Frl`�-`� Revenues User Fees 28.700 15,104 17.986 13,595. 31,502 2,802 TOTAL LEISURE SERVICES PROJECTED (SURPLUS)IDEFICIT - (342,762) Page 24 of 26 -46- GENERAL COMMITTEE - SEPTEMBER 165 2008 ITEM #2-31 2008 eudgetto Acluals 03&04 Forecast to Variances audaet June 30108 June 30108 Forecast Yearend Act vs Budget 08101 DEVELOPMENT PLANNING Expenditures Salaries& Benefits 552,100 - 256.890 254,729 295,298 550,027 (2,161) Maledals&Supplies 4,800 1,997 1,982 2,803 4,785 (16) Contracted Services 27,600 7,959 15,344 19,641 34,985 7,385 Revenues Licenses& Permits - 300,000 186,251 160,807 113.749 274,556 (25.444) Miscellaneous 4.500 I.e48 2,517 2,554 5,371 571 2008 Budget re Actuals 03 & 04 Forecast to Variances 0ud0et June Me. June 30109 Forecast Yearend Act vs Budget 08102 COMMUNITY PLANNING - Expenditures Salaries R Benefits 242,130 112,548 119,422 128.589 248,011 5.872 Materials & Supplies 2,000 1,367 B26 633 - 1,469 (541) Connected Services - 4,300 3289 3,300 1.011 4,311' 11 Revenues - Fees & Services 46,000 15,028 15,935 30.972 46,007 907 Contributions from Reserves R Reserve Funds 20,000 0 0 20,000 . 20,000 0 �a9.r�=�.. 4_-�x�-�r.,a-i�`._�'�.8�d."13�+"s1'03•-}�61'07�t}'��i,92��86'87F'a`}.d�diT� 2009 Budget e - Actuars Q3&Q4 F-Mcaut to variances - eudgat June 30108 I.e. 3010a Fon`wst - Yea and Ad es Budget 08103 ECONOMIC DEVELOPMENT Expenditures Salaries & Benefits 125,060 50.467 32,075 74.599 106,674 (18,386) Materials & Supplies - 2,750 803 160 1,947 2,107 (643) Contraced Services 75,200 - 27,790 12.897 47,440 60,307 (14,893) - Revenues - - Miscellaneous 0 0 95 0 95 95 as Payg of 26 GENERAL COMMITTEE SEPTEMBER 16, 2008 ITEM #2-32 08104 POLICY PLANNING Expenditures 2004 Bridget to Actuals e3a04 Forecast to Variances 6uda4t Juno 30109 uuc mme FOrocast Yearend Acl Is 13ndgel Salaries&senefits 468,525 235,614 235,571 232,911 468,482 (43) Materials & Supplies 1.000 0 0 1.000 1,000 0 Conlracled Services 29,436 3,645 3,408 25.591 28,090 _ (437) ySu6"ro'ia`R'%p Revenues Conlribmions from Reserves & Reserve Funds 100.500 0 0 100,500 100,500 0 510r?oLRetX4!'�".._.:iv's:: TOTAL PROJECTED PLANNING AND DEVELOPMENT (SURPLUS)1DEFICIT 34,037 PROJECTED (SURPLUS)IDEFICIT 326,086 . Page 26 of 26 - 48 . GENERAL COMMITTED,-.2SEPTEMBER 165 2008 - O O N m W N aJ t0 o O O o g O O N N^ o O N N O c c may a.an �.co Q Q Qtn to Ntnh 0 0 C C C C.0 C C C Z Z 0 0 0 0 0O 0 0 0 UUUUUUUU w ag00000ggo E K K o o KO-O.O.O. 0 0 a 0 E n n c4i Of Of C(OO e'N �-000000 ¢J O t0 OI u0Y d r m N� a c0 tp Q »V3 bf rimnl vi �» Viw» t» co iS to N O y-. � me cm ,U c c f1 v E y E m e c n o n Um KOUKKvI m N h n m to 00 0<0 000doo mood V LLV VO Opa'.N p�000 Q a aay.r 0 c UIL � C � pNj (n N LL NN N m N o `m 4_ O Nfi Z V 7Z 7 w c a a F 10 m m O m m ,U O U• d y}} 7 v F N C tp ONC] Np 00000 N O �- 'Q' �•+ O O O O g O NO gym.-o ood o 0 0 (OT []iO NOOK NOI E N Q � N m d � m Z > > U a o U C ow.. N Q Q p a -`•`.From w mm '5 �o. i c..Eacm CC 75 ttJ�� torn rnOpU et4 V1 G('J o00 Iq U QQ1� ��Q NN •'00 3� W Q Z 2� C N a LLao C O Z LL LL C 2'E 0 a Q Z mC?omtn 133 (9li» d U as m........m m m m 0 0 0 0 0 O U � Q p o R m ux %EM #2-33 GENERAL COMMITTEE - SEPTEMBER 16, 2008 ,- TOWN OF AURORA ITEM # 3-1 ATJxQRA GENERAL COMMITTEE REPORT No.CS08-034 SUBJECT: Council Pending List FROM: Bob Panizza, Director of Corporate Services DATE: September 16, 2008 RECOMMENDATION THAT CS08-034 be received for information purposes. BACKGROUND Attached is a list of pending matters from Council. The list supersedes the August 2008 Pending List and is intended for information purposes. The text in bold represents changes in status since the last distribution. COMMENTS All outstanding matters originating from or referred to an advisory committee are identified in a separate pending list. The advisory committee pending lists will be circulated with the respective advisory committee agenda for consideration. OPTIONS None FINANCIAL IMPLICATIONS None -50-. GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # September 16, 2008 - 2 - Report No. CS08 034 LINK TO STRATEGIC FLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D2:'Enhance customer service Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making Objective D4: Create a respectful environment that fosters team work and open dialogue, consistent with a Character Community. These Objectives acknowledge the responsibilities required by governance that contribute to informed and involved citizens. ATTACHMENTS Attachment #1 — Council Pending List PRE -SUBMISSION REVIEW Senior Management Team — September 10, 2008 Prepared by. 8. 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O 0 8 0 mU- 0 N o > > > (D -82- w ,m 2 0 ITEM # 2-3 :H � ƒ/ 41 ! r t )�{'\% � ) @ \ § k §|� `\ {0\ \� 04)E �kk )0r §0 3:00 G e■j e$, _ ;0 lm (D §\)) E��Ek 01 . 22 @&/f t;\ �))j 0\0 . 6uA, 22± -8 - GENERAL COMMITTEE- SEPTEMBER 16, 2008 ITEM # 4-1 TOWN OF AURORA AUK GENERAL COMMITTEE No. PL08-084 SUBJECT: Zoning By-law Amendment Application Aurora Wellness House Inc. (Sormeh Spa & inn) 32 & 34 Wellington Street East and 33 Centre Street File Number. D14-11-08 (Ref.- D11-09-06) FROM:. Marco Ramunno, Director of Planning and Development Services DATE: September 16, 2008 RECOMMENDATION THAT Council receive as information the following overview of Zoning By-law, Amendment Application D14-11-08 scheduled for a Public Planning Meeting to be held on October 22, 2008. Proposal, Aurora Wellness House Inc. has submitted a zoning by-law amendment application to rezone 32 & 34 Wellington Street East and 33 Centre Street to facilitate the development of the properties as follows: • 32 Wellington Street: expansion of the existing spa use at Wellington Street to include a restaurant (which is currently a permitted use) and the addition of 4 rooms for overnight accommodation for spa customers which shall require building additions of approximately 238m2 (2,563 ft). As a result, this property will require a reduction to the parking requirements; ■ 34 Wellington Street: conversion of the existing residence to business and professional offices; and, • 33 Centre Street:. the demolition of the existing residential dwelling and the conversion of the lot to a parking area consisting of 9 parking spaces to be merged with 34 Wellington Street East. The proposal to demolish 33 Centre Street will be presented at a Heritage Advisory Committee Meeting in October 2008 as it is identified as having historical interest. A mutual driveway is proposed from Wellington Street East to facilitate access to both properties. Access to these properties will also be provided via a. mutual access on Centre Street. It should be noted that 32 and 34 Wellington. Street East will operate and exist independently except for the purposes of access. A list of the proposed zoning exceptions is attached hereto as Appendix 'A". BACKGROUND A Site Plan application was submitted in 2006 to facilitate the development of these 3 properties under file D11-09-06. Through that process a number of zoning issues have OF. -Elm GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # September 16, 2008 - 2 - Report No. PL08-084 arisen and to address. these issues, the subject application has been submitted. Location The subject properties are located on the north side of Wellington Street East; west of Wells Street and on the south side of Centre Street (see Figure 1). The properties are municipally known as 32 and 34 Wellington Street East and 33 Centre Street. The properties have the following characteristics: 32 Wellington Street ■ Total site area of approximately 0.15 hectares (0.38 acres); ■ Frontages of approximately 27.96 metres (91.73 feet) along both Wellington Street East and Centre Street); and, • An existing two -storey dwelling approximately 770m2 (8,288ft) that is currently being used for a spa.and. beauty salon. The dwelling is a designated Heritage building. 34 Wellington Street • Total site area of approximately 0.11 hectares (0.04 acres); ■ Frontage of approximately 16.89 metres (55.41 feet) along Wellington Street East; and, • An existing two -storey detached dwelling approximately 185m2 (915ft2) that is a designated Heritage building. 33 Centre Street ■ Total site area of approximately 0.09 hectares (0.03 acres); • Frontage of approximately 14.18 metres (46.52 feet) along Centre Street; and, An existing single storey detached dwelling, that is of historical interest (to be demolished). Surrounding Land Uses The surrounding land uses are as follows: North: Centre Street and existing residential; South: Wellington Street East and existing commercial and mixed residential - commercial lands; East: existing mixed residential -commercial lands; and, West: existing Canada Post facility. Official Plan Designation The subject properties are designated "Commercial' and are identified within the ".Community Commercial Centre -Historic Core" and the "Heritage Resource Area" by the Town of Aurora Official Plan. - 85 - GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 4-3 September 16, 2008 -3 - Report No. PL08-084 Zoning The subject properties are all zoned "Central. Commercial (C2) Zone" within the Town of Aurora By-law 2213-78, as amended. FINANCIAL IMPLICATIONS Not applicable. LINK TO STRATEGIC PLAN The applicability of the subject application to the Strategic Plan will be determined when the. technical review is completed. SERVICING ALLOCATION Not applicable. PROVINCIAL POLICY STATEMENT There are no conflicts with the policies of the Provincial Policy Statement as a result of this application. OPTIONS Not applicable. CONCLUSION An application has been submitted for a Zoning By-law Amendment to permit overnight accommodations for the spa, reduced parking and amendments to the development standards of all three properties to facilitate the proposed redevelopment of these properties. Staff recommends that Council receive as information the overview of Zoning By-law Amendment Application D14-11-08, scheduled for the October 22, 2008 Public Planning Meeting. ATTACHMENTS Figure 1 - Location Plan Figure 2 - Conceptual Plan Appendix "A": Proposed Zoning Exceptions -86- GENERAL COMMITTEE - SEPTEMBER 16, 2008 FITEM# 4-4 September 16, 2008 - 4 - Report No. PL08-084 PRE -SUBMISSION REVIEW Management Team Meeting —September 9, 2008 Prepared by: Deborah Giannetta, M.Sc.PI. Planner, Extension 4347 Marco Ram nno, M.C.LP., R.P.P. Director of Planning and Development Services 87- ;S N IS Al u -T S 315 A 0 F- 0 _I _I W IS luowjel IS silem }S .OP!A z'IRr U) a z MW W U) I On �. a T � 4 0 m, a m a s C a w 1 o I � � mxean .I LO , •F" Wj to n m m 1 a,�, .- !� 'a o s 'i '� � m 2.70 B ! ", �r�. F �. �1cz AvN wa iklA Lfw 1 2.]0 c.V ee99 M ga�_.�L t:1C G+ 1S �' s I� A.7 xnxa�m ng � I LCS q Zg w O. �Z M�� a UPuI I 'o • °h y qq I'L mmrer� lormmwn r OA 4 s IOW �o W I Z U LLJ I_ Q y m �ui W� 009 a Qr� Up W �(L a.dw GENERAL COMMITTEE - SEPTEMBER 16, 2008 1-7 . Appendix 1(September 8,200 Zoning By4aw Amendment Application 32 & 34 Wellington Street East and 33 Centre Street Application Section 1: Registered Owners Address and Legal Description Registered Owner 32 Wellington Street E. (Lot 134, Plan 246) Aurora Wellness House hic. 34 Wellington Street E. (Lot 136, Plan 246) M & D Investment/Aurora Wellness House Inc. 33 Centre Street (Lot 135, Plan 246) David Roe & Mina Roe Application Section 3: Statistics by Address for Area, Frontage and Depth Address Frontage(metres) Approx. Areas . m.) A cox. Depth (metres) 32 Wellington St. E. 27.96 1,550 55.3 34 Wellington St. E. 16.89 460 28.5 33 Centre Street 14.18 397 26.5 *The area and depth figures apply to the parcels as they are at present. Application Section 5: Requested Zoning Exceptions 32 Wellington Street East: .1. To permit up to four guestrooms for overnight accommodation of spa clients. 2. To permit a reduction in required parking from 33 spaces to 26 spaces. The basis for the request is that most of the shortfall of 7 spaces is attributable to the guestrooms that occupy over 109 sq. m. of floor area and to assess parking for that space constitutes double counting since occupants will be receiving spa treatment during the day. The rooms will essentially only be used at right when the spa facility is closed. 3. To provide exceptions to maneuvering for parking space 10 due to maneuvering space being less than 7.4 metres. . 4. To permit driveways at a minimum width of 7.15 metres and to be shared with the property at 34 Wellington Street East. 34 Wellington Street East: 1. To permit driveways at a minimum width of 7.15 metres and to be shared with the adjoining property at 32 Wellington Street East. 33 Centre Street: The existing house on this property is proposed to be demolished and the lands used for parking in conjunction with the property at 34 Wellington Street East. It is likely that the two properties will be merged in title. No need for zoning relief has been identified. 0 GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 5-1 AuR9RA� TOWN OF AURORA GENERAL COMMITTEE No. PL. SUBJECT: Zoning Bylaw Amendment and Site Plan Application ASL Properties Ltd.. Part of Lots 2 and 3, Registered Plan 535 16 Industrial Parkway South File Numbers: D14-14-07 and Dll-10-08 FROM: Marco Ramunno, Director of Planning and Development Services DATE: September 16, 2008 RECOMMENDATIONS THAT Implementing Zoning By-law 5066-08.D be enacted to rezone the subject lands from "Restricted Industrial (1141-A) Exception Zone" to "Restricted Industrial (M1-14) Exception Zone" to permit business and professional offices, excluding medical uses as an additional permitted use; and THAT subject to any issues or comments raised by Council, Site Plan Application D11-10-08 be approved to permit the construction of a two storey office building:with an accessory parking structure; and THAT Council authorize the Mayor and Clerk to execute the Site Plan Agreement. PROPOSAL ASL Properties Ltd. has applied to the Town to develop the subject site for the national head office of "Apple Self Storage". The applicant proposes a two storey business and professional officebuilding being approximately 790.0 m2 (8503.4 sq.ft,) in site. BACKGROUND The subject lands are located at 16 Industrial Parkway South and legally identified as Part of Lot 2 and 3 of Registered Plan 535 as illustrated on the attached Figure 1. The lands are approximately 2200 m2 (0.54 acres) in size with frontage on Industrial Parkway South. The'surrounding land uses are as follows: North: Industrial use/storage; South: Industrial Parkway South, beyond which is an existing self storage facility; East: Industrial Parkway South, beyond which are mixed officelindustrial uses; and, -91- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # 5-2 September 16, 2008 - 2 - Report No. PL08-086 West: GO Transit parking lot. Official Plan The subject lands are designated "General Industrial' by Official Plan Amendment 66. Permitted uses include business and professional offices and accessory uses with the exception of medical offices. The lands are also identified on Schedule "O" of the Official Plan as an "Employment Area". The proposed development is in keeping with the policies of the OR Zoning By-law The subject lands are zoned "Restricted Industrial (MI -A) Exception Zone" by the Town of Aurora by-law 2213-78, as amended. The applicant has applied to rezone the subject lands from 'Restricted Industrial (M1-A) Exception Zone" to `Restricted Industrial (M1-14) Exception Zone to permit business and professional offices, excluding medical uses as an additional use. The applicant has also requested site specific development standards which include: minimum lot frontage of, 25.0 metres .(82.0 ft.), the minimum interior side yard setback for the parking structure -of 2.0 metres (6.5 ft.), the minimum rear yard setback for the parking structure of 0.60 metres (1.9 ft.), buffer strip requirement shall not apply, and the minimum required manoeuvring space of 6.5 metres (21.3 ft.) for 90 degree spaces. Public Planning Meeting The zoning by-law amendment application was heard at the Public Planning Meeting held on March 26, 2008, and Council.adopted the following resolution: THAT the application be approved in principle, subject to the resolution of outstanding issues, and THAT staff prepare an Implementing Zoning By-law Amendment, subject to the review of at least the first site plan submission. Staff have .provided comments to the applicant, and only technical issues remain outstanding. The applicant is in the process of revising plans, and will submit the 3rd site plan submission very shortly. Accordingly, a draft Implementing by-law has been prepared (see Appendix 1) along with a request to approve the site plan and to authorize the Mayor and Clerk to execute the Site Plan Agreement, Site Design Details of the subject proposal for an office building on the subject lands as illustrated on Figure 2 are as follows: - 92 - GENERAL COMMITTEE - SEPTEMBER 16, 2008 STEM # September 16, 2008 - 3 - Report No. PL08-086 • an office building that is approximately 790 m2 (8,603 sq. ft.) in size; • a parking structure that is approximately 142.5 m2 (1,533.8 sq. ft.) in size; • building height of office building is 2 storeys, 8.68 m (28.4 ft); • building height of parking structure is 1 storey, 3.75 m (12.3 ft.); and • a full moves access from Industrial Parkway South (west access). As noted in the March 26, 2008 Public Planning Report, staff reported to Council that staff would like to further review through the site plan process, the location; configuration and design of the proposed development. Through the site plan review, Planning staff are satisfied with the overall site layout. Landscaping As illustrated on Figure 5, landscaping is proposed along the two (2) Industrial Parkway South frontages including coniferous and deciduous trees, shrub and perennial plantings. A retaining wall is proposed along the north property line approximately 3.0 m (10 ft.) in height..A 1.5 m (4.9 ft) high wood fence is attached to the guide rail located on the retaining walla The' Leisure Services Department is currently reviewing the second submission and only minor technical issues remain outstanding. Building Elevations The applicant proposes to construct a frame building having an early Canadian residential house form with the influence of a Georgian Style. The applicant proposes pre -finished wood siding and prefinished wood trim. Planning staff have reviewed the building elevations and have no objections to the design. Parking The subject development requires a minimum of 27 parking spaces. The applicant has provided 27 parking spaces including 6 parking spaces located in the parking structure. Staff have included in the implementing by-law a provision that states that the parking structure shall be permitted as an accessory building and shall only be used forthe parking of motor vehicles. The development meets the Town's parking standard. Soil Remediation As presented in the March 26, 2008 Public Planning Report, the Owner confirmed that soil remediation would be undertaken prior to the occupancy of the proposed building. Staff recommended at that time, that an "H" symbol be placed on the proposed zoning by-law amendment and a condition of removal of the "H" symbol shall require the Owner of the lands remediate the site. Through further consultation with Staff, the Owner and his Environmental Consultant, it has been determined that the following provision be included in the site plan agreement as - 93 - GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # September 16, 2008 - 4 - Report No. PL08-086 an alternative to placing an "H" symbol on the property. "The Owner shall agree to submit a geotechnical report at the excavation stage for review and approval by the Town of Aurora; which deals with existing subsurface conditions, to the satisfaction of the Director of Building Administration and the Director of Public Works". External Agencies The subject application was circulated to Powerstream, Central York Fire Services and Lake. Simcoe Region Conservation Authority and they have advised that they have no objection to the proposed development. GO Transit has reviewed the application and recommends that the owner conduct a noise study to examine noise implications of rail activity in the area - in case the building tenants are using noise -sensitive equipment. Beyond this matter GO Transit offers no additional comments at this time. The Public Works Department and the Planning Department have determined that the requirement for a noise study is not required for this proposed office use in this location. SERVICING ALLOCATION Not applicable. OPTIONS Council has the following options regarding,the subject zoning by-law amendment and site plan amendment application: Option 1.: As stated in the Recommendation section of the report; or Option 2: Direct staff to report back to Council addressing any Issues that may be raised at the General Committee Meeting. FINANCIAL IMPLICATIONS Fees and securities will be payable upon execution of .the site plan agreement. Development charges and cash -in -lieu of parkland will be payable on the issuance of building permit. LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistent with the attributes of a sustainable community. -94- GENERAL COMMITTEE - SEPTEMBER 16, 2008 ITEM # September 16$ 2008 - 5 - Report No. PL08-086 Objective All: Develop economic opportunities to aid in the growth and progress of Aurora as a desirable place to do business. PROVINCIAL POLICY STATEMENT This proposed development is consistent with the policies of the Provincial Policy Statement. CONCLUSIONS The Planning and Development Services Department recommend that the implementing zoning by-law amendment 5066-08.D be enacted. 1n addition, staff have reviewed the subject site plan amendment application in accordance with the policies of the Official Plan, the provisions of the zoning by-law and the subject proposal is deemed to conform to the aforementioned. Therefore, Staff recommends Council approve the site plan amendment subject to the resolution of any outstanding issues. ATTACHMENTS Figure 1 - Location Plan Figure 2 - Proposed Site Plan Figure 3 - Proposed Elevation Plans for Office Building Figure 4 - Proposed Elevation Plans for Parking Structure Figure 5 - Proposed Landscape Plan Appendix 1- Draft Copy of By-law 5066-08.D PRE -SUBMISSION REVIEW Management Team Meeting — August 20, 2008 Prepared by: Cristina Celebre, Planner Extension 4343 marc&Rmimno, uu.P., R.P.P. 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