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AGENDA - General Committee - 20080506GENERAL COMMITTEE laildl Jill, NO.08-22 TUESDAY, MAY 6, 2008 7:00 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE 30/04/08 Iqlk /. AumoRA TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA NO. 08-22 Tuesday, May 6, 2008 7:00 p.m. Council Chambers Councillor MacEachern in the Chair I DECLARATIONS OF PECUNIARY INTEREST If APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. Ill ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 08-18, April 7, 2008 pg. 1 General Committee Meeting Minutes, 08-19, April 15, 2008 pg. 7 RECOMMENDED: THAT the Special General Committee Meeting minutes 08-18 and the General. Committee Meeting minutes 08-19 be adopted. 1V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee Meeting No. 08-22 Tuesday, May 6, 2008 Page 2 of 10 V1 VII Vlll IX X DELEGATIONS (a) Ms Mary -Frances Turner, Vice President York Region Rapid Transit Corporation Re: North Yonge/Davis Drive Class EA Rapid Transit Alignments (b) Ms Angie Wilkinson, Quality Assurance & Administration Manager, Community Living Re: Community Living Month (c) Ms Jane Reeves Re: Item 1 — Traffic Safety Advisory Committee Meeting Minutes PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE pg. 16 pg.17 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION NEW BUSINESS/GENERAL INFORMATION — COUNCILLORS CLOSED SESSION Legal and Personal Matters RECOMMENDED: THAT Council resolve into a Closed Session to consider legal matters regarding Dical Properties, Aurora Recreation Complex, telephone logs and land sale procedures and personal matters regarding employment of new staff and a -mails regarding identifiable individuals. XI ADJOURNMENT General Committee Meeting No. 08-22 Page 3 of 10 Tuesday, May 6, 2008 AGENDA ITEMS 1. TSAC08-02 — Traffic Safety Advisory Committee Meeting Minutes pg. 19 April 9, 2008 RECOMMENDED: THAT the Traffic Safety Advisory Committee Meeting minutes from the April 9, 2008 meeting be received and the recommendations contained therein be approved. 2. EDAC08-04 —Economic Development Advisory Committee Meeting pg. 30 Minutes - April 10, 2008 RECOMMENDED: THAT the Economic Development Advisory Committee Meeting minutes from the April 10, 2008 meeting be received and the recommendations contained therein be approved. 3. GA08-04 — Graffiti Abatement Ad Hoc Committee Meeting Minutes pg. 35 April 17, 2008 RECOMMENDED: THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the April 17, 2008 meeting be received and the recommendations contained therein be approved. 4. ARTS08-04 - Arts and Culture Advisory Committee Meeting pg. 41 Minutes - April 24, 2008 C�XK�WAIA10iaUND71 THAT the Arts and Culture Committee Meeting minutes from the April 24, 2008 meeting be received and the recommendations contained therein be approved. General Committee Meeting No. 08-22 Tuesday, May 6, 2008 Page 4 of 10 5. CS08-017 — Council Pending List pg. 50 (deferred from April 22, 2008 Council) RECOMMENDED: THAT report CS08-017 be received for information purposes. 6. FS08-018 — St. John's Sideroad/Bathurst Pumping Station pg. 88 Capital Project (deferred from April 22, 2008 Council) :�XK�7�►�h�tl��l�l��ll THAT report FS08-018 be received; and THAT the Town establish a Capital Project for the St. John's Sideroad/Bathurst St. Pumping Station in the amount of $620,261, to be recovered from the Sanitary Sewers Development Charge Reserve Fund; and THAT $230,720 be transferred from the Sanitary Sewers Development Charges Reserve Fund with $163,976 going to the Roads and Related Development Charge Reserve Fund and $66,744 to the Water Development Charge Reserve Fund. 7. FS08-019 — 2008 Municipal Road and Bridge Infrastructure pg. 93 Investment (deferred from April 22, 2008 Council) RECOMMENDED: THAT a by-law be passed to acknowledge the Town of Aurora will receive $647,113 in provincial funding, as committed through the province's 2008 Municipal Road and Bridge Infrastructure Investment; and THAT a new Obligatory Reserve fund be established called the Municipal Road Infrastructure Investment Fund; and THAT, when the money is received, it be deposited into the Municipal Road Infrastructure Investment Fund until Council decides on a project in which to invest these funds. General Committee Meeting No. 08-22 Tuesday, May 6, 2008 Page 5 of 10 I:1 91 10. 11 12. ADM08-006 — 2007 Annual Report RECOMMENDED: THAT the 2007 Annual Report for the Town of Aurora be received as information. ADM08-007 — Request for Proposal for Corporate Structure Review pg. 107 RECOMMENDED: THAT the Proposal for Organizational Review, attached to report ADM08- 007, be issued as part of the Request for Proposals for consultants for the Corporate Organizational Structure review of the Town of Aurora. ADM08-008 — Aurora Heritage Centre — Termination of Lease pg. 115 with Aurora Historical Society RECOMMENDED: THAT the Mayor and Town Clerk be authorized by Council to execute the attached agreement terminating the lease with the Aurora Historical Society agreement for the building located at 22 Church Street (the "Aurora Heritage Centre"), in the Town of Aurora, as attached to report ADMO8-008. LS08-021 — Pathway Lighting Lambert Willson Park pg. 118 RECOMMENDED: THAT Council authorize expenditure not to exceed $15,000.00 for the purchase of additional walkway light fixtures for Lambert Willson Park. LS08-022 — Property Use Agreement RECOMMENDED: pg. 127 THAT Council authorize the Mayor and Clerk to execute a Property Use Agreement between the Town of Aurora and 1207309 Ontario Inc. (Magna) for the year 2008 as required to facilitate the Aurora Youth Soccer Club's use of the Magna lands. General Committee Meeting No. 08-22 Page 6 of 10 Tuesday, May 6, 2008 13. LS08-023 —Tender LS2008-29 Asphalt Paving and Concrete Works pg. 135 for Ada Johnson Park RECOMMENDED: THAT Council accept the tender submitted by the low bidder, Lincoln Paving and Contracting Limited for the asphalt paving and concrete curbing works associated with the construction of Ada Johnson Park. 14. PL08-034 — Approval of Regional Official Plan Amendment No 53 pg. 139 for the Aurora 2C Planning Area RECOMMENDED: THAT Council authorize staff to complete the Terms of Reference for the comprehensive review and preparation of a Secondary Plan for the 2C lands now that the Region has approved Amendment No. 53 for the 2C Planning Area; and THAT the completed Terms of Reference be presented to Council at a subsequent meeting; and THAT an ad hoc advisory committee (to include members of the Economic Development Advisory Committee, the Environmental Advisory Committee and the Leisure Services Advisory Committee) be established to review reports and provide guidance to staff and the consultants during the secondary planning process. 15. PLO8-035 — Application for Site Plan Approval pg. 152 Delrin Investments Inc. Lot 8, Plan 65M-3974 224 Don Hillock Drive File D11-01-08 RECOMMENDED: THAT report PL08-035 be received as information; and THAT, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Agreement between the, owner and the Town of Aurora to permit the construction of a single storey, 3,340 square metre (36,000 square feet) industrial building. General Committee Meeting No. 08-22 Tuesday, May 6, 2008 Page 7 of 10 16. PL08-038 — Site Plan Application pg. 162 Whitwell Developments Limited (Smart Centres Phase II) Block 1 Plan 65M-3819, Part of Lot21, Concession 3 File D11-15-07 RECOMMENDED: THAT, subject to a satisfactory review by the Site Plan Committee, the Director of Planning and Development Services be authorized to execute a site plan agreement between Whitwell Developments/Smart Centres and the Town of Aurora respecting the construction of Phase II of the regional commercial shopping centre at the north west corner of Wellington Street East and First Commerce Drive. 17. PL08-039 — Full Service Gasoline Pumps pg. 186 RECOMMENDED: THAT Council direct staff to include a clause in all site plan and site plan amendment agreements for gas/service stations, which, would require there to be a full service gasoline pump for a minimum of six hours a day for persons with disabilities and would require there to be appropriate signage indicating the hours of operation for the full service pump, in accordance with the recommendations made by the Accessibility Advisory Committee on March 19, 2008. 18. PL08-041 — Draft Plan of Condominium Application pg. 192 Cherry Hill Park Developments Inc. 125 Don Hillock Drive, Lot,14, Plan 65M-3974 File D07-01-08A RECOMMENDED: THAT the proposed Draft Plan of Standard Condominium D07-01-08A, prepared by Tom A. Senkus, File 07-94, dated March 7, 2008 be approved by the Town of Aurora, subject to Conditions of Approval attached as Appendix "A" being fulfilled prior to final approval; and THAT, following the prescribed Draft Plan of Condominium notification period, staff prepare the requisite Condominium Agreement for signature by the Owner; and THAT the Mayor and Clerk be authorized to execute a Condominium Agreement between The Corporation of the Town of Aurora and Cherry Hill Park Developments Inc.; and General Committee Meeting No. 08-22 Tuesday, May 6, 2008 Page 8 of 10 THAT the Mayor and Clerk be authorized to execute all documents necessary to give effect to same. 19. PWO8-018 — Machell Avenue Reconstruction - Tender Results pg. 202 RECOMMENDED: THAT Council receive report PW08-018 (Machell Avenue Reconstruction — Tender Results) for information; and THAT Council approve additional funding in the following amounts for this project to meet the funding requirements for the Town's agreed portion of the project based on the results of the tender issued by the Region of York: a) $72,431.56 from the Municipal Capital Reserve; and b) $129,776.30 from the Water/Sewer Reserve. 20. PW08-020 — Award of Contract for Consulting Services - pg. 214 Reconstruction of Richardson Drive, Lee Gate, Hutchinson Road, Patrick Drive and Webster Road Results of Request for Proposals RECOMMENDED: THAT the Director of Public Works be authorized to sign an Engineering Agreement with Cole Engineering Group Ltd. for the provision of consulting services for the preliminary and detail design for the reconstruction of Richardson Drive from Murray Drive to Child Drive, Lee Gate from Richardson Drive to Henderson Drive, Hutchinson Road from Richardson Drive to Patrick Drive, Patrick Drive from Hutchinson Road to Glass Drive and Webster Road from Hutchinson Road to Patrick Drive at a cost not to exceed $67,660, exclusive of GST. 21. LS08-026 — Dove 2008 (Determined to Oppose Violence pg. 218 Everywhere) RECOMMENDED: THAT this report be received by Council for information and that Council provide direction on the preferred option. General Committee Meeting No. 08-22 Tuesday, May 6, 2008 Page 9 of 10 22. 23. CS08-018 — Codes of Conduct for Members of Council and Committees RECOMMENDED: pg. 232 THAT report CS08-018 be received and that the Code of Conduct for Members of Council and the Code of Conduct for Members of Advisory & Statutory Committees included as Appendix #1 and #2 to this report be adopted. FS08-022 — Central York Fire Services Surplus RECOMMENDED: pg. 252 THAT the $59,112.00 received from the Town of Newmarket as the Town of Aurora's share of the interest accrued on the accumulated surplus be transferred to the Fire Services Discretionary Reserve Fund; and THAT, should the Town of Aurora receive our share of the 2007 Central York Fire Services Surplus, these funds also be transferred to the Fire Services Discretionary Reserve Fund. 24. Correspondence from Mayor Morris pg. 255 Re: GO Train Parking RECOMMENDED: THAT Council provide direction on this matter. 25. Correspondence from The Salvation Army pg. 256 Re: A Dollar A Day for the Month of May (deferred from April 22, 2008 Council) RECOMMENDED: THAT Council provide direction on this matter. General Committee Meeting No. 08-22 Page 10 of 10 Tuesday, May 6, 2008 26. Correspondence from Mr. Peter Love pg. 258 Ontario's Chief Energy Conservation Officer Re: Energy Conservation Week — May 25 — 31, 2008 27 28. 29. 30. RECOMMENDED: THAT the Town of Aurora declare May 25 — 31, 2008 Energy Conservation Week. Correspondence from Parks and Recreation Ontario Re: Recreation and Parks Infrastructure RECOMMENDED: pg. 260 THAT the correspondence from Parks and Recreation Ontario be received for information. Correspondence from the City of Kingston Re: The Right to Dry Initiative RECOMMENDED: pg. 264 THAT the correspondence from the City of Kingston regarding The Right to Dry Initiative be received for information. Correspondence Tabled by Councillor Buck Re: S.O.Y.R.A.Issue RECOMMENDED: pg. 265 THAT the correspondence tabled by Councillor Buck regarding the S.O.Y.R.A. issue be received for information. Aurora Heritage Centre Draft Floor Plans (Novita Strat Plan) (Tabled by Councillor Gaertner) RECOMMENDED: THAT the Aurora Heritage Centre Draft Floor Plans (Novita Strat Plan) be received for information. GENERAL COMMITTEE - MAY 612008 AURORA TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 08-18 Council Chambers Aurora Town Hall Monday, April 7, 2008 ATTENDANCE COMMITTEE MEMBERS Mayor Morris in the Chair, Councillors Buck (arrived at 7:10 p.m.), Collins-Mrakas, Gaertner, Granger, Marsh, MacEachern, McRoberts and Wilson - MEMBERS ABSENT None Director of Financial ServicesrFreasurer, Director of Leisure Services, Financial Analyst/Budget Supervisor and Administrative Co-ordinator/Deputy Clerk Mayor Morris called the meeting to order at 7:05 p.m. I DECLARATIONS OF PECUNIARY INTEREST None Il APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved. - ➢ Correction to the recommendation of Item 9 to read as follows: "THAT the .matter of a Capital Budget Adjustment of 2% be considered at the end of the budget process.' ➢ WITHDRAWAL OF ITEM 3 —considered and received for information at March 31, 2008 Special General Committee meeting ➢ DISTRIBUTION OF MATERIAL LISTED ON THE AGENDA ITEM 6 - Memorandum from the Director of Financial Services/Treasurer Re: Questions Asked at Previous Budget Meeting ITEM 7 - Summary of Current 2008 Budget Position ITEM 8 - Revised 2008 Capital Summary CARRIED - I - GENERAL COM9#K7aTWlFaM&Ynl@ee;AQQRNo. 08-18 Monday, April 7, 2008 111 DELEGATIONS None Councillor Buck arrived at 7:10 p.m. IV MATTERS FOR CONSIDERATION 1. LS08-0.16— Aurora Heritage Centre (deferred from March 31, 2008 Special General Committee meeting) (attachments pertaining to the HVAC System have been omitted, - as that matter was addressed at the March 31, 2008 Special General Committee meeting) General Committee recommends: THAT all the works shown in the summary chart listed below be included in the Aurora Heritage Centre renovations to achieve a $0.00 cost of the project:' _T__ Expenditures. Original Project Contract (Rutherford) Per LS07-047 $ 1,734,955 1 Contingency $ 188,126 1 - Sub Total Contract $ 1,923.082 Other Project Costs Architects $ 41,096 1 Cuppola (belfry) $ 42.435 1 Administration Taxes $ 154.452 1 Sub Total Other $ 237,963 Consultants (Strat Plan) 2 Total Approved by Council $ 2,161,065 Items Included in Grant New HVAC(Base Case 2) - $ 498,000 Additional Framing and Millwork $ 91000 Improved Lighting Fixtures Multi Purpose Room $ 51000 Picture Hanging Rails $ 5,000 Picture Hanging Rails Basement $ 16,000 New Moulding in Multi Purpose Roam $ 9.000 Fixture $ 10,400 Fixture $ 10,3ou Store Front Framing $ 12,000 - InteriorStormWindows $ 180,000 Roller Shades $ 5,200 - Grant Items $ 759,900 Otherltems (Costs Incurred After August 17) Tender Documents $ 3,761 Advertising Tender - $ 682 Mold Assessment $ 9.712 Project Management Consultant (done in house) $ - HVAC Review LS07-028 $ 10,000 - Sound System and Stage $ 100,000 Furniture - $ 75,C00 Display case millwork $ 135,000 Teleconference Equipment Premium after hours Mechanical Premium after hours Electrical Audit Costs Administration Expense $ - Other [terns - $ 334,155 -Z- GENERAL COMWTaT&Ki*akRA%nYni&:RPAPNo.08.18 Monday, April 7, 2008 Additional Item ' Additional Abatement of Asbestos $ 18,210 Repairs to Stone Foundation Wall $ 62,000 Brick repairs and replacement $ 23,000 Repairs to damaged Soffit and Facia $ 5,000 Repair cracks to all windows and sills, and broken glass $ 8,860 Foundation Repairs to main building $ 141,200 Alarm System $ - New Roof - $ 80,000 Additional Items $ 338,270 $ 1,432,325 Projected Expenditures $ 3,593,390 Revenue Town of Aurora $ 2,510,500 Town of Aurora (StraYBus Plan) _ 2 Church St, School Discretionary Reserve Fund $ 82,890 Cultural Spaces Grant $ 750,000 Municipal Capital Reserve $ 75,000 Capacity Building for Arts and Heritage Organizations Grant $ - Estate of Margaret Brevik . $ 155,000 _ Belinda Stronach Donation $ - 5,000 Aurora Historical Society $ 15,000 Projected Revenue $ 31593,390 Projected Surplus/(Deficit) $ 0 CARRIED 2. Memorandum from the Chief Administrative Re: Calendar of Staff Initiative Events — 2007 and Preliminary Calendar - 2008 (deferred from March 31, 2008 Special General Committee meeting) Genera! Committee recommends: THAT the calendar of staff initiative events — 2007 and preliminary calendar-2008 be received for information. CARRIED 3. Memorandum from the Chief Administrative Officer Re: Staff Justifications — Economic Development Division WITHDRAWN -3- GENERAL C0MM,IXaTK&ra>M&Yn&e;AQQ9No.08-18 Monday, April 7, 2008 4. Extract from Arts and Culture Advisory Committee - March 27, 2008 Re: Request for an Interim Staff Position - Aurora Heritage Centre - 22 Church Street (deferred from March 31, 2008 Special General Committee meeting) General Committee recommends: THAT the salary and benefits operating budget (Account 07409) for the Aurora Heritage Centre be increased in the amount of $20,000 for a total amount of $102,795. CARRIED General Committee recommends: THAT the recommendation of the Arts and Culture Advisory Committee be received. CARRIED 5. Correspondence from Federation of Canadian Municipalities (FCM) Centre for Sustainable Community Development Re: 2008 Call for Applications: Energy New GMF Funding Opportunity for Green Buildings (deferred from March 31, 2008 Special General Committee meeting) General Committee recommends: THAT the correspondence from the Federation of Canadian Municipalities (FCM) Centre for Sustainable Community Development be received and referred to staff to investigate potential submissions for a grant under the Energy New GMF Funding Opportunity for Green Buildings program. CARRIED 6. Memorandum from the Director of Financial Services/Treasurer Re: Questions Asked at Previous Budget Meeting (to be distributed at the Meeting) 6.1 Funding for the Aurora Heritage Centre Roof Replacement General Committee recommends:. THAT the funding for the roof replacement be funded from the Municipal Capital Discretionary Fund. CARRIED 6.2 Conditions of the Brevik Bequeath General Committee recommends: THAT update regarding the Brevik bequeath be received for information CARRIED .4. GENERAL COMJWaTF&raM&'%itbe2QQI$No.08-18 Monday, April 7, 2008 6.3 Terms and Conditions of the Beavertop Reserve Fund General Committee recommends: THAT the update regarding the Beavertop Reserve Fund be received for information. CARRIED 7. Summary of Current 2008 Budget Position (to be distributed at the Meeting) General Committee recommends: THAT the summary of the current 2008 Budget position be received for information. CARRIED 8. Revised 2008 Capital Summary (to be distributed at the Meeting) General Committee recommends: THAT the revised 2008 Capital summary be received for information. CARRIED 9. Deferral from Special General Committee Meeting March 3, 2008 Re: Capital Budget Adjustment of 2% (deferred from March 3, 2008 General Committee meeting) General Committee recommends: THAT the Council approve an increase in the tax levy by a dollar amount of $460,000 which is equivalent to 2%; and THAT these funds be specifically earmarked to begin to address the capital funding shortfall as recommended by the Treasurer; and THAT the amount be placed into the municipal capital reserve. and THAT this philosophy be carried forward to future years for Council consideration. DEFEATED General Committee recommends: THAT the hour be extended to consider the remaining items of the agenda. WM.T.O ] General Committee recommends: THAT Council approve an increase in the tax levy of 1% to be placed in the Municipal Capital Reserve Fund CARRIED -5- GENERAL COIVWaT raM4)ri&}AQQANo.08-18 Monday, April 7, 2008. 10 Finalization of the 2008 Capital and Operating Budget General Committee recommends: THAT the final budget be presented at the April 22, 2008 Council meeting for adoption. CARRIED - - VI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:42 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 08-18 WAS CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 22, 2008. PHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY CLERK .6. GENERAL COMMITTEE - MAY 65 2008 c' AL7R_ORA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 08-19 Council Chambers Aurora Town Hall Tuesday, April 15, 2008 ATTENDANCE COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris, Councillors Buck (left at 10:52 p.m.), Collins-Mrakas, Gaertner, Granger, Marsh, MacEachern, and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative officer, Director of Corporate Servicesfrown Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor, and Council/Committee Secretary. Councillor McRoberts called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional item, be approved: ➢ Delegation b) — Mr. Dave Giroux, Aurora Minor Ball Re: Request for Increase in Number of Ball Diamond Facilities CARRIED Ill ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes 08-15 Monday, March 24, 2008 Special General Committee Meeting Minutes No. 08-16 Monday, March 31, 2008 General Committee Meeting Minutes No. 08-17, April 1, 2008 -7- GENERAL COMMAXXEdm nMA*t1*0 RD009 Tuesday, April 15, 2008 General Committee recommends: THAT the Special General Committee Meeting minutes 08-15, 08-16 and General Committee Meeting minutes 08-17.be adopted. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 4, 5, 9, 10, 11, 12, 13, 15, 17, 18 and 19 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary. action required to give effect to same! 3. LSAC08-03 — March 20,2008 Leisure Services Advisory Committee Meeting No. 08-03 THAT the Leisure Services AdvisoryCommittee Meeting minutes from the March 20, 2008 meeting No. 08-03 be received and the recommendations contained therein be adopted. _ 6. PL08.024— Release for Registration St. John's Road Development Corp. Part of Lots 24 and 25 Concession 2 EYS File D12-00-1A THAT the Mayor and Clerk be authorized to execute a Subdivision Agreement between The Corporation of the Town of Aurora and St. John's Road Development Corp. in accordance with the draft approved conditions dated August 3, 2001, as revised by Order of the Ontario Municipal Board on July 26. 2006 subject to the provision of financial payments and securities as set out on Schedules X' and "L" of the Agreement substantially in the form attached; and, THAT the Mayor and Clerk be authorized to execute all documents necessary to give effect to same. PL08-032 — Zoning By-law Amendment Application Coland Developments Inc. 230 Wellington Street East Lots 6 & 7, Part of Lots 2, 3,4 & 5, Part of Reserved Part of Centre Street, Registered Plan 231 File D14-05-08 THAT Council receive as information the following overview of Zoning By- law Amendment Application 014-05-08 scheduled for a. Public Planning Meeting held on May 28, 2008. GENERAL C0Nkl1 JaFXE&miNMp6*20Qa9 Tuesday, April 16, 2008 8. PW08-015 — Award of Tender PW2008-03 - Reconstruction of Hawthorne Lane THAT Tender PW2008-03 - Reconstruction of Hawthorne Lane be awarded to G. Valley Paving Ltd. at its tendered price of $368,680.90, excluding GST; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and C. Valley Paving Ltd. for the reconstruction of Hawthorne Lane. 14. Correspondence from the Ministry of Citizenship and Immigration Re: Nominations for the 2008 Lincoln M. Alexander Award THAT the item be received for information. 16. Correspondence from Ms. Andrea Horwath M.P.P. Hamilton Centre Re: Municipal Finances - Statement to the Ontario Legislature (Tabled by Mayor Morris) THAT the item be received for information. CARRIED VI DELEGATIONS (a) Ms Mary -Frances Turner, Vice -President of York Region Rapid Transit Corporation Re: North Yonge/Davis Drive Class EA - Rapid Transit Alignments The delegate was not in attendance. (b) MY..Dave Giroux, Aurora Minor Ball Re: Request for Increase in Number of Ball Diamond Facilities Mr. Dave Giroux addressed Council on behalf of the Aurora Minor Ball Association to request an additional senior bail diamond in 2009. Mr. Giroux advised that the current number of available diamonds is, inadequate for the increasing number of players in Aurora. Mr. Giroux also advised that the 2003 Master Recreation Plan indicated that a second full size diamond would be required in 2008, as well as a lighted senior softball, diamond in 2009, Further to Mr. Giroux's request for an additional diamond, he also advised that there is a requirement for a clubhouse, which would be used for equipment storage, coaches clinics and player development. To this end, Mr. Giroux thanked the Town for recently allowing the association to use the former hydro building for its equipment storage. General Committee recommends: THAT the comments of the delegate be received for information; and THAT the presentation and request be referred to staff to provide a report identifying possible sites for a ball diamond, on lands which the Town owns, for the immediate needs of the Minor Ball Association; and THAT the comments of the delegate be referred to the Master Recreation Plan consultant. WE GENERAL C0IVWAXTMrniKAMp6yt00Qa9 Tuesday, April 15, 2008 Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None General Committee recommends: THAT items 5 and 15 be brought forward for discussion. CARRIED Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. ADM08-004 — Ontario Power Authority — Power Generation and Transformation in the Town of Aurora General Committee recommends: THAT report ADM08-004 be received for information; and THAT Mayor Morris and.Councillor Gaertner represent Council at the meetings of the Markham/Aurora Hydro Task Force. CARRIED 15. Correspondence from Mt. Richard Johnson Re: OPA (complete article to be distributed at meeting) (Tabled by Mayor Morris) General Committee recommends: THAT the item be received for information. CARRIED 1. Council Priority List Update General Committee recommends: THAT this item be deferred to a future meeting. CARRIED 2. ART08-D3 — March 27, 2008 Arts and Culture Advisory Committee Meeting No. 08-03 General Committee recommends: THAT the Arts and Culture Advisory Committee Meeting minutes from the March 27, 2008 meeting 08-03 be received and the recommendations contained therein be approved, except for the following motion: THAT It be recommended to Council that, in order to ensure that the best and most efficient development and implementation of Aurora's arts, culture and heritage, Council be requested to promptly consider providing, under the direction of the Director of Financial Services/Treasurer, immediate additional skilled human resources necessary to support the Heritage Centre during the period from the current -10- GENERAL COMM§TrrTEfi,rn> d6ORQQ&9 Tuesday, April 15, 2008 planning stage until its opening, or the implementation of its governance structure, whichever comes first. CARRIED General Committee recommends: THAT item12 be brought forward for discussion. CARRIED 12. PS08.016 — 2008 Water, Wastewater, Storm Sewer and Sewage Pumping Station Budget and Rates General Committee recommends: THAT Council approve the 2008 Water, Wastewater, Storm Sewer and Sewage Pumping Station Budgets as presented with net expenditures totalling $10,867,706;.and THAT Council approve the 2008 Retail Water rate of $1.0047 per cubic meter and the Retail Wastewater rate of $0.8479 per cubic meter of water consumed for all bills issued on and after May 1, 2008; and THAT Council approve the 2008 Flat Rate Storm Sewer charge of $3.76 per unit per month for Residential and Condominium properties and $49.96 per unit per month for metered Commercial/Industrial and Multi - Residential properties for all bills issued on and after May 1, 2008; and THAT. Council approve the 2008 Flat Rate Sewage Pumping Station charge for each of the 163 users of the Ballymore Sewage Pumping Station of $10.03 per month on all bills Issued on and after May 1, 2008, and THAT Council approve the 2008 Flat Pate Sewage Pumping Station charge for each of the 246 users of the Bayview Vandorf Sewage Pumping Station of $6.89 per month on all bills issued on and after May 1, 2008; and THAT Council approve the 2008 Flat Rate Sewage Pumping Station charge for each of the 102 users of the Brentwood Sewage Pumping Station of $15.26 per month on all bills issued on and after May 1, 2008; and THAT Council approve the 2008 Bulk Purchase Water Rate of $1,8526 per Cubic meter on all bills issued on and after May 1, 2008; and THAT the necessary by-law to implement the 2008 Water, Wastewater, Storm Sewer and Sewage Pumping Station Rates be enacted at the Council meeting scheduled for Tuesday, April 22; 2008 for all bills issued on or after May 1, 2008. CARRIED - 11 - GENERAL COIV MATT9&rh PQt IaA. %%9 Tuesday, April 16, 2008 4. Joint Council Committee Meeting Minutes - Central York Fire Services March 18, 2008 General Committee recommends: THAT Council receive the Joint Council Committee Meeting Minutes - Central York Fire Services of March _18, 2008 and the following recommendations be approved: The Joint Council Committee recommends to the Councils of Newmarket and Aurora: 1. THAT Fire Services Report 2008-06 dated March 4, 2008 dealing with the final report on "Exercise Rising Waters" and the change to an "Incident Management System" approach to dealing with emergencies be received for information purposes; 2. AND THAT the Community Emergency Management Coordinator/Fire Chief be authorized to take the steps required to prepare the Municipal Emergency Plans and staff to operate under the Incident Management System in use by the Region of York, and which will be introduced by the Province of Ontario in the near future;, 3, AND THAT the final report on "Exercise Rising Waters" be adopted. General Committee considered the following amendment: Notwithstanding Schedule D of By-law 2001-146, that Council advise the Joint Council Committee - Central York Fire Services (JCC) that, due to the magnitude of the current operating surplus, that the pro- rated percentage share of the reserve be returned to the Town of Aurora. CARRIED The main recommendation was CARRIED AS AMENDED. 9. PW08-016 - Award of Tender PW2008-13 - Supply and Delivery of 2 Four Wheel Drive, Rubber Tire; Extend -a -Hoe, Backhoe Loaders, Complete with Options General Committee recommends: THAT Tender No. PW2008-13 Supply and Delivery of 2 Four Wheel Drive, Rubber Tire, Extend -a -Hoe, Backhoe Loaders Complete with Options be referred back to staff for further review. CARRIED 10. 1-S08-012- Stronach Aurora Recreation Complex General Committee recommends: THAT the report be referred to staff to establish standards for sponsorship signs. CARRIED -12- GENERAL COMA ATr3FE&miKf Atlad)M9 Tuesday, April 16, 2008 11. L808-019—Sheppard's Bush Property Use Amending Agreement General Committee recommends: THAT Council authorize the Mayor and Clerk to execute the Sheppard's Bush Property Use Amending Agreement between the Town of Aurora and the Lake Simcoe Region Conservation Authority. CARRIED 13. FSOO-017 — Water/Wastewater 2007 Surplus/Deficit General Committee recommends: THAT the 2007 WaterNVastewater deficit of $201,114.66 be recovered from the WaterNVastewater Reserve Fund; and THAT the 2007 Storm Sewer surplus of $171.99 be transferred to the Storm Sewer Reserve Fund. CARRIED 17. E-mail from Councillor Buck to Resident Re: Society of York Region Artists (S.Q.Y.R.A.) (Tabled by Mayor Morris) . General Committee recommends: THAT the item be received for information. CARRIED General Committee recommends: THAT the meeting be extended until 11:00 p.m. CARRIED General Committee recommends: THAT staff report to Council who the staff members are which were identified in the e-mail sent by Councillor Buck; and THAT Councillor Buck be asked to apologize for comments made in her e-mail, as well as retract the comments made with respect to staff. CARRIED 18. Memorandum from the Director of Public Works Re: Approval of Public input advertisement for Winter Windrow Program General Committee recommends: THAT Council endorse the attached advertisement for soliciting public feedback on the interest for a winter snowplow windrow removal program for seniors and physically challenged residents of the Town of Aurora; and -13- GENERAL C0MNA7F1 mM"p6yt1RRQA9 Tuesday, April 15, 2008 THAT the advertisement clearly indicate that the program is "proposed"' directed at those who are "85 and over" and that "the Town is considering" the program. CARRIED 19. Motion from Councillor McRoberts Re: Heritage Interim Program Manager for the Aurora Heritage Centre (Notice of Motion was provided at the April 8, 2008 Council meeting) General Committee recommends: THAT the resolution be received; and THAT the Director of Leisure Services and Director of Financial Services meet with Cathy Milloy to discuss which tasks should be completed at this time and report back to Council. CARRIED X CLOSED SESSION Personal Matter General Committee recommends: THAT this matter be deferred to -a future meeting. CARRIED IX NEW BUSINESS/GENERAL INFORMATION- COUNCILLORS Councillor Marsh advised that Habitat for Humanity has found a location for the restore in the old Tenatronix building on Davis Drive and that further review for a site in Aurora will take place. Councillor Wilson raised the issue of Bingo World closing, which will affect this year's budget and asked how this would be handled in relation to next week's budget and also whether any additional items would be added to the budget discussion. Mayor Morris expressed concerns regarding the impact the closure of the Bingo hall would have on the user charities. Councillor Gaertner Invited Mayor and Council to attend the Arts and Culture Advisory Committee meeting on Thursday, April 24, 2008 to hear Mr. Ian Ross speak, who is the Director of the Burlington Ads Centre. - Councillor MacEachern requested that no new items be added for consideration at next week's budget discussion. -14- GENERAL C0IVIMAaFTF&rnIN"p6* UV19 Tuesday, April 15, 2008 XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 11:15 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 08-19 WAS CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 22, 2008, WITH THE EXCEPTION OF ITEM 9, WHICH WAS DISCUSSED AND APPROVED AS ORIGINALLY PRESENTED AND ITEM 19, WHICH WAS APPROVED AS AMENDED. PHYLLIS M. MORRIS, MAYOR - BOB PANIZZA, TOWN CLERK -15- GENERAL COMMITTEE - MAY 69 2008 Delegation (a) Swart, Karen To: Webber, Kathryn _ Subject: RE: Committee of the Whole Presentation in May Your request will be included in the May 6th agenda. I remind you we will require a copy. of your presentation by 4:30 p.m. Tuesday April 29 so it may be ciruculated with the agenda. Thank you 7(,nren �Ewarl *ministrative Ca-ord;tnator/oepirry Crerk rmaiL•rcewurt�)e-anror.•t.c:r - I Mrrn1ci1jnJ.0i*q,. Box 1000 Aurora, ON L4G 6JI Tel: (905)727-1375 Fxt 4222 Fttx: (905)726-4732 www.e-auxoxa.ca We ire a Chatactec Community Optimism Initiative Perseverance Respect Responsibility Honesty Integrity Compassion Courage Inclusiveness Fairness The in this message iz dimaed in confidenm wlely to the pernon(a) named ahnve and mac nor he pthemise disvibmeQ copiral nr dixlosnl. Thy ,c.sagc may ronr'n information drat is pdyilegod, cron fidc.di ] and c mapr &nm disclosum under the Mu, c6pal Freedom of 1nF .,,6.n and Protection And Privacy Act. lfyou here ree6y.d this message in evoq please notify the sender immediately advising of the error and delete the message withom making a copy.'11nuk sou. From: Webber, Kathryn Sent: March 27, 2008 7:1ty AM To: Ewart, Karen . Subject: RE: Committee of the Whole Presentation In May Please book us for the May 6th Committee of the Whole - We will be making a power point presentation. -16- GENERAL COMMITTEE - MAY 62 2008 COMMUNITY LIVING® Newmarket/Aurora District 'p April 17, 2008 Mr. Robert Panizza, Town Clerk Town of Aurora 1 Municipal Drive, Box 1000 Aurora, Ontario L40 6J 1 RECLOWED APR P,& 2008 MAYOR'S OFFICE Attention: Mayor Phyllis Morris and Members of Council Dear Mr. Panizza, Subject: Proclamation of Community Livine Month Delegation (b) The Board of Directors of Community Living Newmarket/Aurora District is proud to announce May 2008 as Community Living Month. . Community Living Newmarket/Aurora District is dedicated to realizing lifestyles with and for individuals who have an intellectual disability to promote their participation, friendships and citizenship in the community. Our vision is "A community where everyone belongs". The Association supports individuals. and their families in Aurora as well as in the communities of Newmarket, East Gw.illimbury and sections of King Township and Whiteluurch-Stouffville. Our Association would be most appreciative if the Council would proclaim May 2008 to be Community Living Mouth in the Town of Aurora_ We are requesting similar proclamations in Newmarket and East Gwillimbury. We suggest the following wording for the Community Living Month Proclamation: WHEREAS, Community Living supports individuals who have an intellectual disability to develop their capacity to live, leam, work and participate in all aspects of living in the community and WHEREAS, Community Living helps the community to develop its capacity to welcome and support people who have not always had the same opportunities to participate in community life in meaningful and productive ways. I hereby proclaim May 2008 to be Community Living Month. -17- GENERAL COMMITTEE - MAY 6, 2008 Delegation (a) Clark, Carol From: Panizza, Bob Sent: Monday, April 28, 2008 4.37 PM To: Cc: Clark, Carol Subject: RE: request for delegate status Ms. Reeves, Thank you for your request, 1 will arrange to place you on the General Committee agenda for next Tues May 6 meeting. Just a reminder that delegations will be dealt with at the beginning of the meeting which starts at 7 pm and that presentations are limited to 5 minutes. Bob Panizza I)arertor of Corporate .services From: Drew and Jane! Sent: Saturday, April 26, 2008 7:58 AM To: Panizza, Bob Subject: request for delegate status Hello, . I would like to make a request to speak at the TSAC May 6 meeting =7 pm. I will forward a presentation in advance. Thank you, Jane Reeves Family' 4/30/2008 -18- GENERAL COMMITTEE - MAY 612008 ITEM #1 - 1 j TOWN OF AURORA AURORA GENERAL COMMITTEE No. TSAC08-02 SUBJECT: Traffic Safety Advisory Committee -Recommendation Summary from April 9, 2008 DATE: May 6, 2008 RECOMMENDATIONS Traffic Safety Advisory Committee Meeting Record No. 08-01, dated Wednesday, February 13, 2008 THAT the Traffic Safety Advisory Committee minutes Record No. 08-01 dated Wednesday, February 13, 2008 be adopted with the following amendments: THAT the name of the seconder of Item 13 be changed to Dave Watson; and THAT the name of the seconder of Item 15 be changed to Brett Cole. a) Ms Cynthia Proctor — Re: Item 2 - TSAC08-005 —Review of the. Intersection of Edward Street and Harrison Avenue THAT the comments of Ms Cynthia Proctor regarding a review of intersection of Edward Street and Harrison Avenue be received; and THAT agenda Item 2 be brought forward for consideration. 2. TSAC08-005 — Review of the Intersection of Edward Street and Harrison Avenue THAT report TSAC08-005 regarding a review of the intersection of Edward Street and Harrison Avenue be received; and THAT existing stop sign control for the northbound traffic on Edward Street be relocated to a point 4.7 metres south of the current location to line up with the stop bar; and THAT "stop ahead" signs be installed for both approaches on Edward Street; and THAT additional stop signs be installed on the left hand sides for all approaches of the intersection; and THAT York Regional Police be requested to continue enforcement of the stop signs -19- GENERAL COMMITTEE MAY 612008 ITEM #1 - 2 May 6 2008 - 2 - Report No. TSAC08-02 at the intersection; and THAT a letter be sent to Ms Cynthia Proctor and Ms Robin Armstrong with the TSAC's recommendations; and THAT staff be requested to contact the owner of the neighbouring business to discuss the possibility of installing additional signage to indicate the danger of the subject intersection. 3. Memorandum from the By-law Services Co-ordinator Re: Notice Provision Policy THAT the memorandum and presentation by the By-law Services Co-ordinator be received; and THAT the following recommendations of staff be endorsed: THAT staff bring back a report to the Committee formally outlining both the Notification Process for the Traffic Safety Advisory Committee and the timelines to be observed; THAT staff also include an online Traffic Safety Advisory Committee Form and Interested Party Form as outlined in the presentation. 4. Memorandum from the Traffic/Transportation Analyst Re: Hollidge Raised Median — Memo on History of Reports and Memos about the Median THAT the memorandum from the Traffic/Transportation Analyst regarding the Hollidge Boulevard raised median be received; and THAT the matter be referred back to staff for a complete detailed report to include pictures and recommendations to the May 14, 2008 TSAC meeting. 5. Request for Crossing Guard at Conover Avenue and River Ridge Re: Traffic Circle Requested by Hartman PS THAT the request for crossing guard at Conover Avenue and River Ridge be received; and THAT staff be requested to contact the Principal of Hartman Public School to discuss the options regarding this matter and bring back a report to Committee. -20- GENERAL COMMITTEE - MAY 63 2008 ITEM #1 - 3 May 6, 2008 3 - Report No. TSAC08-02 6. Letter from Mr. Norm Weller Re: Truck Traffic on Larmont Street THAT the correspondence from Mr. Norm Weller regarding truck traffic on Larmont Street be received; and THAT staff be requested to revisit the subject intersection and reinstall the "No Heavy Trucks" sign; and THAT Mr. Norm Weller be advised accordingly. 7. E-mail from Ms Marie-Josee Delisle Re: Truck Traffic on Hollandview Trail between Bayview Avenue and McMaster Avenue THAT the e-mail from Ms Marie-Josee Delisle regarding truck traffic on Hollandview Trail between Bayview and McMaster Avenues be received for information. B. Letter from the Aurora Garden & Horticultural Society Garden Tour Re: Request to Lift Parking Restrictions THAT the letter from the Aurora Garden & Horticultural Society Garden Tour regarding a request to lift parking restrictions be received and referred to staff for a report. 9. Speed Concern on Cousins Drive THAT the e-Mail from Ms Jane Reeves regarding speed concerns on Cousins Drive be received: and THAT a letter be sent to Ms Reeves to advise that the Cousins Drive area will continue to be monitored; and THAT York Regional Police be requested to follow up regarding this matter. 10. Town of Newmarket Resolution R1-2008 - Re: Disabled Parking THAT Town of Newmarket Resolution R1-2008 regarding Disabled Parking be received and endorsed. -21- GENERAL COMMITTEE - MAY 6, 2008 ITEM #1 - 4 May 6, 2008 - 4 - Report No. TSAC08-02 ATTACHMENTS Attachment #1 - Traffic Safety Advisory Committee Minutes of April 9, 2008 Prepared by: Karen Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222 Karen Ewart Administrative Co-ordinator/Deputy Clerk On behalf of the Traffic Safety Advisory Committee -22- GENERAL COMMITTEE - MAY 69 2008 ITEM #1 - 5 r AuwoxA COMMITTEE MINUTES MEETING NO. 08-02 Committee: Traffic Safety Advisory Committee Date: Wednesday, April 9, 2008 Time and Location: 7:00 p.m., Council Chambers Committee Members: Mike Walters, Vice -Chair, Councillor Granger, Dave Watson, Rino Roncadin, Horst Wizemann Absent: Councillor Marsh, Chair, Brett Cole, and Carmen Zambri Other Attendees: Jamal Massadeh, Trafficfrransportation Analyst, Chris Alexander, By-law Services Co-ordinator, Constable Terry White and Elma Stevenson, Committee Secretary Mike Walters, Vice -Chair called the meeting to order at 7:10 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Councillor Granger Seconded by Rino Roncadin THAT the agenda with the following additional item be approved: ➢ DELEGATION a) — Ms CynthiaRoctor Re: Item 2 — TSAC 08-0005 Review of the Intersection of Edward Street and Harrison Avenue CARRIED -23- GENERAL COMMITTEE - MAY 612008 ITEM #1 - 6 Traffic Safety Advisory Committee Record No. 08-02 Wednesday, April 9, 2008 ADOPTION OF MINUTES 1. Traffic Safety Advisory Committee Meeting Record No. 08-01, dated Wednesday, February 13, 2008 Moved by Rine Roncadin Seconded by Horst Wizemann THAT the Traffic Safety Advisory Committee minutes Record No. 08-01 dated Wednesday, February 13, 2008 be adopted with the following amendments: THAT the name of the seconder of Item 13 be changed to Dave Watson; and THAT the name of the seconder of Item 15 be changed to Brett Cole. CARRIED DELEGATION a) Ms Cynthia Proctor — Re: Item 2 — TSAC08-005 —Review of the Intersection of Edward Street and Harrison Avenue Ms Cynthia Proctor addressed Committee to express her: concerns regarding motorists continuing to disobey the multi -way stop signs at the intersection of Edward Street and Harrison Avenue. Moved by Councillor Granger Seconded by Rino Roncadin THAT the comments of Ms Cynthia Proctor regarding a review of intersection of Edward Street and Harrison Avenue be received; and THAT agenda Item 2 be brought.forward for consideration. CARRIED 2. TSAC08-005 — Review of the Intersection of Edward Street and Harrison Avenue Moved by Rine Roncadin Seconded by Councillor Granger THAT report TSAC08-005 regarding a review of the intersection of Edward Street and Harrison Avenue be received; and -24- GENERAL COMMITTEE - MAY 6, 2008 ITEM #1 - 7 Traffic Safety Advisory Committee Record No. 08-02 Wednesday, April 9, 2008 THAT existing stop sign control for the northbound traffic on Edward Street. be relocated to a point 4.7 metres south of the current location to line up with the stop bar; and THAT "stop ahead" signs be installed for both approaches on Edward Street; and THAT additional stop signs be installed on the left hand sides for all approaches of the intersection; and THAT York Regional Police be requested to continue enforcement of the stop signs at the intersection; and THAT a letter be sent to Ms Cynthia Proctor and Ms Robin Armstrong with the TSAC's recommendations. CARRIED Moved by Councillor Granger Seconded by Dave Watson THAT staff be requested. to contact the owner of the neighbouring business to discuss the possibility of installing additional signage to indicate the danger of the subject intersection. CARRIED MATTERS ARISING FROM PREVIOUS MINUTES None MATTERS FOR CONSIDERATION 3. Memorandum from the By-law Services Co-ordinator Re: Notice Provision Policy Moved by Councillor Granger Seconded by Rino Roncadin THAT the memorandum and presentation by the By-law Services Co- ordinator be received; and THAT the following recommendations of staff be endorsed: -25- GENERAL COMMITTEE - MAY 612008 ITEM #1 - 8 Traffic Safety Advisory Committee Record No. 08-02 Wednesday, April 9, 2008 THAT staff bring back a report to the Committee formally outlining both the Notification Process for the Traffic Safety Advisory Committee and the timelines to be observed; THAT staff also include an online Traffic Safety Advisory Committee Form and Interested Party Form as outlined in the presentation. CARRIED 4. Memorandum from the Traffic/Transportation Analyst Re: Hollidge Raised Median — Memo on.History of Reports and .Memos about the Median Moved by Councillor Granger Seconded by Dave Watson THAT the memorandum from the Traffic/Transportation Analyst regarding the Hollidge Boulevard raised median be received; and THAT the matter be referred back to staff for a complete detailed report to include pictures and recommendations to the May 14, 2008 TSAC meeting. CARRIED RESIDENTS' EMAILS AND LETTERS: 5. Request for Crossing Guard at Conover Avenue and River Ridge Re: Traffic Circle Requested by Hartman PS Moved by Horst Wizemann Seconded by Rino Roncadin THAT the request for crossing guard at Conover Avenue and River Ridge be received; and THAT staff be requested to contact the Principal of Hartman Public School to discuss the options regarding this matter and bring back a report to Committee. CARRIED -26- GENERAL COMMITTEE - MAY 6, 2008 Traffic Safety Advisory Committee Record No. 08-02 Wednesday, April 9, 2008 Letter from Mr. Norm Weller Re: Truck Traffic on Larmont Street Moved by Horst Wizemann ITEM #1 - 9 Seconded by Dave Watson THAT the correspondence from Mr. Norm Weller regarding truck traffic on Larmont Street be received; and THAT staff be requested to revisit the subject intersection and reinstall the "No Heavy Trucks" sign; and THAT Mr. Norm Weller be advised accordingly. CARRIED 7. E-mail from Ms Marie-Josee Delisle Re: Truck Traffic on Hollandview Trail between Bayview Avenue and McMaster Avenue Moved by Rino Roncadin Seconded by Horst Wizemann THAT the e-mail from Ms Marie-Josee Delisle regarding truck traffic on Hollandview Trail between Bayview and McMaster Avenues be received for information. CARRIED 8. Letter from the Aurora Garden & Horticultural Society Garden Tour Re: Request to Lift Parking Restrictions Moved by Dave Watson Seconded by Councillor Granger THAT the letter from the Aurora Garden & Horticultural Society Garden Tour regarding a request to lift parking restrictions be received and referred to staff for a report. CARRIED -27- GENERAL COMMITTEE - MAY 63 2008 ITEM #1 - 10 Traffic Safety Advisory Committee Record No. 08-02 Wednesday, April 9, 2008 9. Speed Concern on Cousins Drive Moved by Rino Roncadin Seconded by Horst Wizemann THAT the e-Mail from Ms Jane Reeves regarding speed concerns on Cousins Drive be received; and THAT a letter be sent to Ms Reeves to advise that the Cousins Drive area will continue to be monitored; and THAT York Regional Police be requested to follow up regarding this matter. 10. Town of Newmarket Resolution R1-2008 - Re: Disabled Parking Moved by Rino Roncadin Seconded by Horst Wizemann THAT Town of Newmarket Resolution R1-2008 regarding Disabled Parking be received and endorsed. CARRIED NEW BUSINESS 1C Road Watch Program Committee requested that the Road Watch Program be deferred to the May 14, .2008 TSAC meeting and asked that, staff provide the relevant background information regarding this matter. 12. Request for Presentation — Speeding on Regional Roads Committee requested that staff contact Zoran Postic of the Region of York to request that he make a presentation regarding posted speed limits on regional roads to the May 14, 2008 TSAC meeting. -28- GENERAL COMMITTEE - MAY 6, 2008 ITEM. #1 - 11 Traffic Safety Advisory Committee Record No. 08-02 Wednesday, April 9, 2008 ADJOURNMENT Moved by Rino Roncadin THAT the meeting adjourn at 8:55 p.m. Iii -Walters, Vi-ce-Chair Y lz±-sle GENERAL COMMITTEE - MAY 6, 2008 ITEM #2 - 1 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. EDAC08-04 SUBJECT: Economic Development Advisory Committee Recommendation Summary from April 10, 2008 FROM: Economic Development Advisory Committee DATE: May 6, 2008 RECOMMENDATIONS 1. Economic Development Advisory Committee Minutes Meeting EDAC08-03 dated Thursday, March 19, 200.8 THAT the Economic Development Advisory Committee Minutes of meeting EDAC08-03 dated Thursday, March 19, 2008 be adopted. 2. Monthly Report from the Economic Development Officer THAT the monthly report from the Economic Development. Officer be received for information. 3. 2008 Council Priorities The 2008 Council Priorities were received for information. ATTACHMENTS Attachment #1 - Economic Development Advisory Committee Minutes of April 10, 2008 Prepared by: Carrie Eastwood, Council/Committee Secretary Ext. 4225 Carrie Eastwood Council/Committee Secretary On behalf of the Economic Development Advisory Committee -30- GENERAL COMMITTEE - MAY 612008 ITEM #2 - 2 AUR_QRA COMMITTEE MINUTES MEETING NO. 08-04 Committee: Economic Development Advisory Committee Date: Thursday, April 10, 2008 Time and Location: 7:00 p.m., Leksand Room Committee Members: Councillor Al Wilson, Chair, Councillor Wendy Gaertner, Councillor Stephen Granger, Kent Dinning, Sean Herbinson, Bryan Moir and Angelo Giannetta Absent: Christopher Ballard, Vice -Chair, and Bryan Black Other Attendees: Mayor Morris - ex-ofticio member, Marnie Wraith, Economic Development Officer, Carrie Eastwood, Council/Committee Secretary, Michael Naples, Controller of Cherry Hill Park Developments Inc. The Chair called the meeting to order at 7:05 p.m. DECLARATIONS OF INTEREST None APPROVAL OF AGENDA Moved by Councillor Gaertner Seconded by Sean Herbinson THAT the agenda as circulated by the Corporate Services Department be approved. CARRIED -31- GENERAL COMMITTEE - MAY 612008 ITEM #2 - 3 Economic Development Advisory Committee Record No. 08-04 t i Thursday, April 10, 2008 ADOPTION OF MINUTES 1. Economic Development Advisory Committee Minutes Meeting EDAC08-03 dated Thursday, March 19, 2008 Moved by Kent Dinning Seconded by Councillor Gaertner THAT the Economic Development Advisory Committee Minutes of meeting EDAC08-03 dated Thursday, March 19, 2008-be adopted. CARRIED Moved by Sean Herbinson Seconded by Councillor Granger THAT the committee consider the items for consideration at this point in the meeting. CARRIED INFORMATIONAL ITEMS 2. Monthly Report from the Economic Development Officer Moved by Kent Dinning Seconded by Sean. Herbinson THAT the monthly report from the Economic Development Officer be received for information. CARRIED 3. 2008 Council Priorities (colour copies sorted by: priority, category, department, quarter & priority and timelines) Mayor Morris provided a brief explanation of the background and the process for creating the current list of 2008 Council Priorities and how it is used by staff and Council and kept up to date. -32- GENERAL COMMITTEE - MAY 6, 2008 ITEM #2 - 4 Economic Development Advisory Committee Record No. 08-04 Thursday, April 10, 2008 DELEGATIONS a) Mr. Marco Ramunno, Director of Planning and Development Re: Zoning of Commercial and Industrial Town Lands Mr. Marco Ramunno, Director of Planning and Development provided a summary of the Planning and Development department, with a break -down of the areas of responsibility and the key projects currently in process, which will apply to Economic Development, in the Town of Aurora. Mr. Ramunno highlighted various special projects and studies which will be of particular interest to the Economic Development Advisory Committee pertaining to: infill housing, preparation of a Secondary Plan for the 2C Lands, Downtown Core Secondary Plan and Cash -in -Lieu Study, Heritage District Study and an overall comprehensive five year Official Plan review. Moved by Sean Herbinson Seconded by Councillor Granger THAT the comments of the delegate be received for information. CARRIED DELEGATIONS b) Mr. John Rogers, Chief Administrative Officer Re: Council Priorities Mr. John Rogers provided an outline of the areas within the Council Priority List which pertain to economic development in the Town of Aurora. Mr. Rogers gave a status update of each of those areas relating to progress, timelines and next steps. NEW BUSINESS The Chair advised that the Accessibility Advisory Committee has put forward a recommendation to add a condition to any new site plan application for gas stations in Aurora, whereby full service is available for 6 hours per day. -33- GENERAL COMMITTEE - MAY 69 2008 ITEM #2 - 5 Economic Development Advisory Committee Record No. 08-04 Thursday,, April 10, 2008 ADJOURNMENT Moved by Kent Dinning THAT the meeting be adjourned at 9:17 p.m CARRIED Chair ment Advisory Committee THE REPORT OF THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MEETING 08-04 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, MAY 13, 2008. -34- GENERAL COMMITTEE - MAY 6, 2008 ITEM #3 - I TOWN OF AURORA AURORA GENERAL COMMITTEE No. GAOB-04 SUBJECT: Graffiti Abatement Ad Hoc Committee - Recommendation Summary from April 17, 2008 DATE: May 6, 2008 RECOMMENDATIONS 1. Graffiti Abatement Ad Hoc Committee Minutes GA08-03 Thursday, February 28, 2008 THAT the Graffiti Abatement Ad Hoc Committee Minutes of meeting GA08-03 dated Thursday, February 28, 2008 be adopted. 2. De -briefing of March 25, 2008 Council Meeting No motion 3. Next Steps No motion 4. Era, Banner Articles, April 17, 2008 "Aurora Needs Another $40K to Erase Graffiti Problem" "17 Teenagers Arrested in Graffiti Investigation" THAT the article from the Era Banner be received for information. ATTACHMENTS Attachment #1 — Graffiti Abatement Ad Hoc Committee .Minutes of April 17, 2008 Prepared by: Ka fren Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222 �`��'ICtiL��I Kare Ewart Administrative Co-ordinator/Deputy Clerk On behalf of the Accessibility Advisory Committee -35- GENERAL COMMITTEE - MAY 67 2008 ITEM #3 - 2 AURORA COMMITTEE MINUTES MEETING NO. 08-04 Committee: Graffiti Abatement Ad Hoc Committee Date: Thursday, April 17, 2008 Time and Location: 7:00 p.m., Council Chambers Committee Members: Councillor Alison Collins-Mrakas, Allan Church, Michael Evans, Sean Herbinson (arrived 7:08 p.m.), Jane Hinder, Kim Rogers (arrived 7:12 p.m.) Absent: None Other Attendees: Chris Alexander, By-law Services Co-ordinator, Heather Green, By-law Enforcement/Licensing Officer, Carol Clark, Council/Committee Secretary Councillor Collins-Mrakas called the meeting to order at 7:05 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Jane Hinder Seconded by Allan Church THAT the agenda as circulated by the Corporate Services Department, with the following additions, be approved: . ➢ Era BannerArticles, April 17, 2008 "Aurora Needs Another $40K to Erase Graffiti Problem" 17 Teenagers Arrested in Graffiti Investigation" CARRIED -36- GENERGraffitti AdnHIoe Committtee Record No. 08-04 ITEM #3 - 3 Thursday, April 17, 2008 ADOPTION OF MINUTES 1. Graffiti Abatement Ad Hoc Committee Minutes GA08-03 Thursday, February 28, 2008 Moved by Allan Church Seconded by Jane Hinder THAT the Graffiti Abatement Ad Hoc Committee Minutes of meeting GA08-03 dated Thursday, February 28, 2008 be adopted. DELEGATIONS None MATTERS FOR CONSIDERATION 2. De -briefing of March 25, 2008 Council Meeting The By-law Services Co-ordinator addressed the committee to provide an overview of the discussion at the March 25, 2008 Council meeting regarding the work of the Graffiti Abatement Ad Hoc Committee. The By-law Services Co- ordinator advised that Council adopted the committee's recommendations, with some amendments, as follows: THAT a letter of thanks be sent out, from the Mayor on behalf of Council, to each of the Graffiti Abatement Ad -hoc Committee members and to the representatives of Crime Stoppers and the York Region Police for their diligence and hard work on this issue; and THAT staff follow up on the application already submitted for job funding through Canada Summer Jobs 2008; and THAT the Town of Aurora partner with Crime Stoppers and the York Regional Police to establish a reporting protocol for residents to report incidents of graffiti in Aurora via phone or e-mail; and THAT the Town of Aurora maintain a graffiti site database/inventory; and THAT the Town of Aurora partner with community groups, businesses and other interested parties to organize a community beautification day during the summer of 2008; and WFAE GENERaraffit1 VjVoa C-ommit%e RebordlV"o. 08-04 Thursday, April 17, 2008 ITEM #3 - 4 THAT contingent upon staff being successful in obtaining the necessary funding from outside sources, summer students be hired for the 2008 summer to work through the By-law Services Department on the removal of graffiti from Town owned properties; and THAT the costs associated with the hiring of summer students to work on the removal of graffiti from Town owned properties, as well as an educational program and package be included in the 2009 budget discussions; and THAT staff be directed to develop and implement a graffiti education/ awareness program with the assistance of the York Regional Police, Crime Stoppers and Police and Community Together (P.A.C.T); and THAT the Town of Aurora partner with local businesses, service and/or community groups to sponsor an anti -graffiti poster design competition among Aurora youth ages 14-19; and THAT, in attempting to implement anti -graffiti strategies, staff be directed to formalize partnerships with those partners identified by the committee and pursue any other partnerships that may be presented; and THAT staff bring forward a Graffiti By-law for private property for Council's consideration and implementation. THAT paragraph, 6 be amended to replace the word "included" with the words "considered during"; and THAT staff be directed to contact the utility companies to seek their support in partnering financially in the endeavours to clean up their utility boxes. 3. Next Steps The committee discussed the next steps that should be taken, as follows: ➢ Follow up on the possibility of government funding v Work with Crime Stoppers and York Regional Police regarding software program for a Tip Line ➢ Put a notice out to Town staff who work outdoors to advise the By-law Department of any graffiti they see while working ➢ Schedule a "Beautification Day" on a Saturday in August ➢ Send e-mail to. Chamber of Commerce members to advise of Beautification Day -38- GENER�re KOJ Rd OTCTComm�it ee Record No. 08-04 1T�JUI #3 - 5 Thursday, April 17, 2008 Partner with Neighbourhood Network to obtain volunteers ➢ Obtain committee members' input when drafting the by-law ➢ Begin an education program using York Regional Police resources ➢ Continue to obtain and update graffiti inventory INFORMATIONAL ITEMS 4. Era Banner Articles, April 17, 2008 "Aurora Needs Another $40K to Erase Graffiti Problem" "17 Teenagers Arrested in Graffiti Investigation" Moved by Sean Herbinson Seconded by. Kim Rogers THAT the article from the Era Banner be received for information. CARRIED NEW BUSINESS Michael Evans advised that new graffiti has been put up in the Temperance Street parking lot and that Bacon Basketware was broken into recently, but that he wasn't sure if the two incidents are related. Michael Evans advised that a business in Mt. Albert was broken into and that graffiti was put up inside the premises. Michael Evans advised that the Town of Barrie voted against $170,000 for graffiti clean- up. Jane Hinder asked whether the Town will begin cleaning up the graffiti, to which the By- law Services Co-ordinator advised that he would request the Parks and Public Works Departments to do so, with a copy of the request to the committee members. Chris Alexander advised that he would call another meeting of the committee once an answer has been received pertaining to funding. -39- GENEReratTitI AIIJWocTGommiftee Re'cordT>a. 08-04 lTPM #3 - 6 Thursday, April 17, 2008 ADJOURNMENT Moved by Jane Hinder THAT the meeting be adjourned at 7:28 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 08-03 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, MAY 13, 2008. Councillor Alison Collins-MrakAs Chair, Graffiti Abatement Ad qoc Committee -40- GENERAL COMMITTEE - MAY 612008 ITEM #4 - 1 TOWN OF AURORA AURORA GENERAL COMMITTEE SUBJECT: Arts and Culture Advisory Committee Recommendation Summary from April 24, 2008 FROM: Arts and Culture Advisory Committee PATE: May 6, 2008 RECOMMENDATIONS ADOPTION OF MINUTES 1. Arts & Culture Advisory Committee Meeting Record No. 08-03, dated Thursday, March 27, 2008 No. ARTS08-04 THAT the meeting Record No. 08-03 dated March 27, 2008, with the following amendments, be adopted: Under New Business, Paragraph 1 referring to the Creative City Network, the name of Helen Roberts be changed to Catherine Molloy; and Under New Business, Paragraph 3 referring to the International Day for the Elimination of Racial Discrimination be deleted and replaced with the following: "Nadine Raymond advised that York Regional Police, under the leadership of Chief Armand LaBarge, will be hosting a celebration to recognize the International Day for the Elimination of Racial Discrimination. Ms Raymond advised that this event will be taking place on March 30, 2008 at the Bur Oak Secondary School." 3. Mr. Brian Arnott, Novita Interpares Limited Re: Final Strategic Plan and Draft Business Plan THAT the delegation by Mr. Brian Arnott, Novita Interpares Limited and document entitled 'Town of Aurora, Aurora Arts and Cultural Centre Strategic and Business Planning Study, Part Two, Business Plan Report" be received. 41 - GENERAL COMMITTEE - MAY 612008 ITEM #4 - 2 May 6, 2008 -2- Report No. ARTS08704 2. Mr. Ian Ross Executive Director, The Burlington Art Centre THAT the delegation by Mr. Ian Ross, Executive Director, The Burlington Art Centre be received. 4. Extract from Arts and Culture Advisory Committee — March 27, 2008 Re: Request for an Interim Staff Position - Aurora Heritage Centre, 22 Church Street THAT the Council Extract from the April 7, 2008 Special General Committee meeting be received; and THAT and the verbal report from the Director of Financial Services/Treasurer advising that the following motion was passed at the April 22, 2008 Council meeting be received: "THAT the Director of Leisure Services and Director of Financial Services/Treasurer meet with Catherine Molloyto discuss which tasks should be completed at this time and report back to Council, should an agreeable arrangement not be achieved." 5. Arts and Culture Advisory Committee Pending List THAT the Arts and Culture Advisory Committee Pending List be received for information. 6. Memorandum from the Administrative Co-ordinator/Deputy Clerk Re: Scheduling of the October Arts and Culture Advisory Committee Meeting THAT the memorandum from the Administrative Co-ordinator/Deputy Clerk regarding the scheduling of the October Arts and Culture Advisory Committee meeting be received; and THAT the October meeting be scheduled for October 30, 2008 7. Re: Communications Administrative. Procedure No. 53 Outdoor Electronic Message Signs THAT the memorandum from the Director of Leisure Services regarding Communications Administrative Procedure No. 53, Outdoor Electronic Message Signs be received as information. -42- GENERAL COMMITTEE - MAY 612008 ITEM #4 - 3 May 6, 2008 ATTACHMENTS - 3 - Report No. ARTS08-04 Attachment #1 — Arts and Culture Advisory Committee Minutes of April 24, 2008 Prepared by: Karen Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222 Kare war Administrative Co-ordinator/Deputy Clerk On behalf of Arts and Culture Advisory Committee -43- GENERAL COMMITTEE - MAY 612008 ITEM #4 - 4 AURORA COMMITTEE MINUTES MEETING NO. 08-04 Committee: Arts & Culture Advisory Committee Date: Thursday, April 24, 2008 Time and Location: 7:00 p.m., Leksand Room Committee Members: Councillor Gaertner, Chair, Christopher Ballard, Jackie Bennett, Councillor Granger, Catherine Molloy, Nadine Raymond, Vice -Chair, Helen Roberts, Jo-anne, Spitzer and Kenneth Whitehurst Other Attendees: John Gutteridge, Director of Financial Services/Treasurer; Melodie McKay, Manager, Programs and Community Development, Councillor McRoberts and Elma Stevenson, Committee Secretary The Chair called the meeting to order at 7:07 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Christopher Ballard Seconded by Jackie Bennett THAT the agenda with the following additional item be approved: > Item 7 — Memorandum from the Director of Leisure Services Re: Communications Administrative Procedure No. 53 — Outdoor Electronic Message Signs CARRIED -44- GENERAGCENu� oeITEM#4 - 5 visory CminitsRecord No. 0$-03Aa Thursday, April 24, 2008 ADOPTION OF MINUTES 1. Arts & Culture Advisory Committee Meeting Record No. 08-03, dated Thursday, March 27, 2008 Moved by Jackie Bennett Seconded by Catherine Molloy THAT the meeting Record No. 08-03 dated March 27, 2008, with the following amendments, be adopted: Under New Business, Paragraph 1 referring to the Creative City Network, the name of Helen Roberts be changed to Catherine Molloy; and Under New Business, Paragraph 3 referring to the International Day for the Elimination of Racial Discrimination be deleted and replaced with the following: "Nadine Raymond advised that York Regional Police, under the leadership of Chief Armand LaBarge, will be hosting a celebration to recognize the International Day for the Elimination of Racial Discrimination. Ms Raymond advised that this event will be taking place on March 30, 2008 at the Bur Oak Secondary School." CARRIED DELEGATIONS Moved by Councillor Granger Seconded by Kenneth Whitehurst THAT the delegation by Mr. Brian Arnott, Novita Interpares Limited be moved forward. WIVEWWO, 3. Mr. Brian Arnott, Novita Interpares Limited Re: Final Strategic Plan and Draft Business Plan Mr. Brian Arnott, Novita Interpares Limited presented the Strategic and Business Planning Study, Part Two, Business Plan Report. The report provided a framework for the Arts and Cultural Centre operation including the following items: -45- GENERkrL C&O�VI IIIT�F�W - M/�Y. 6 2to r s u ure visory omP ittee ecord No. 08-03 Thursday, April 24, 2008 ITEM #4 - 6 ➢ Core business and purposes of the Centre and its relationship to the Town of Aurora ➢ Management of the core business, including the overall management model Program delivery model, program markets, program mix, major partners and sponsors ➢ Program . financing model, including pre -opening organizational development funding, seed funding and heritage building stewardship ➢ Strategies for success of the core business, including the milestones of development, development period and benchmarks of success ➢ Principles of cost and revenue pro forma, financial coordination and reporting and program delivery budget ➢ Fulfillment of grant commitments Moved by Councillor Granger Seconded by Kenneth Whitehurst THAT the delegation by Mr. Brian Arnott, Novita Interpares Limited and document entitled "Town of Aurora, Aurora Arts and Cultural Centre Strategic, and Business Planning Study, Part Two, Business Plan Report" be received. 2. Mr. Ian Ross Executive Director, The Burlington Art Centre Mr. Ian Ross, Executive Director, The Burlington Art Centre made a presentation and outlined his background and the management structure and organization of the 30-year old Burlington Art Centre, a non-profit organization whose aim is to provide a focal point for visual arts located in Burlington on the shores of Lake Ontario. The facility features resident guilds for photography, hand weavers and spinners, fine arts, sculptors, wood carvers and hooking. The Centre also features exhibitions for ceramics collection and contemporary Canadian artists as well as many educational programs.. Classes are offered in various craft and visual art disciplines, i.e., life drawing, painting, basketry, calligraphy and pottery. There are also public galleries, a conservatory, a gift shop, art rental and rental facilities for weddings, parties, meetings and seminars. Moved by Nadine Raymond Seconded by Jo-anne Spitzer THAT the delegation by Mr. Ian Ross, Executive Director, The Burlington Art Centre be receiyed. CARRIED .46. G.ENERfrsuffu�e AdvEisory Comi'nffte�Record No. 08-03 ITE�VI #4 - 7 Thursday, April 24, 2008 Moved by Christopher Ballard Seconded by Kenneth Whitehurst THAT the meeting be extended past 9:00 p.m. INFORMATIONAL ITEMS 4. Extract from Arts and Culture Advisory Committee — March 27, 2008 Re: Request for an Interim Staff Position —Aurora Heritage Centre, 22 Church Street Moved by Heien Roberts Seconded by Councillor Granger THAT the Council Extract from the April 7, 2008 Special General Committee meeting be received; and THAT and the verbal report from the Director of Financial Services/Treasurer advising that the following motion was passed at the April 22, 20b8 Council meeting be received: "THAT the Director of Leisure Services and Director of Financial Services/Treasurer meet with Catherine Molloy to discuss which tasks should be completed at this time and report back to Council; should an agreeable arrangement not be achieved." CARRIED 5. Arts and Culture Advisory Committee Pending List Moved by Catherine Molloy Seconded by Jackie Bennett THAT the Arts and Culture Advisory Committee Pending List be received for information. CARRIED -47- GENERAL Coe�'VIITTAEdr - M/�Y 6 2oos . Arts & Cu ture v�sory omr'mttee ecord No. 08-03 Thursday, April 24, 2008 ITEM #4 - 8 8. Memorandum from the Administrative Co-ordinator/Deputy Clerk Re: Scheduling of the October Arts and Culture Advisory Committee Meeting Moved by Nadine Raymond Seconded by Jo-anne Spitzer THAT the memorandum from the Administrative Co-ordinator/Deputy Clerk regarding the scheduling of the October Arts and Culture Advisory Committee meeting be received; and THAT the October meeting be scheduled for October 30, 2008 7. Re: Communications Administrative Procedure No. 53 Outdoor Electronic Message Signs Moved by Kenneth Whitehurst Seconded by Jo-anne Spitzer THAT the memorandum from the Director of Leisure Services regarding Communications Administrative Procedure No. 53, Outdoor Electronic Message Signs be received as information. CARRIED NEW BUSINESS Councillor Granger requested that the Society of York Region Artists (SOYRA) Agreement be placed on the May 22, 2008 Arts and Culture Committee Agenda. Councillor Granger advised Committee of the forthcoming events: National Aboriginal Day— June 21, 2008; Saint-Jean Baptiste Day —June 24, .2008; Canadian Multiculturalism Day — June 27, 2008; and Canada Day — July 1, 2008. Jo-anne Spitzer informed Committee that the Celebration of Joy event featuring the Voices of Joy Choir and the Good Brothers will be taking place at 2:00 p.m., May 4, 2008 at the Newmarket Theatre. -48- GENERAL COMMITTEE - MAY 6 2008 ITEM #4 - 9 Arts &'Culture Advisory Corn?nittee Record No. 08-03 i Thursday, April 24, 2008 ADJOURNMENT Moved by Jo-anne Spitzer THAT the meeting be adjourned at 9:30 p.m. Cou cillor Wendy Gaertner, Chair CARRIED -49- GENERAL COMMITTEE - MAY 60 2008 ITEM #5 - 1 >" TOWN OF AURORA AU'WRA COUNCIL REPORT No.CS08-017 SUBJECT: Council Pending List FROM: Bob Panizza, Director of Corporate Services/Town Clerk DATE: April22, 2008 RECOMMENDATION THAT CS08-017 be received for information purposes. BACKGROUND Attached is a list of pending matters from Council. The list supersedes the March 2008 Pending List and is intended for information purposes. The text in bold represents changes in status since the last distribution. COMMENTS All outstanding matters originating from or referred to an advisory committee are identified in a separate pending list. The advisory committee pending lists will be circulated with the respective advisory committee agenda for consideration. OPTIONS None FINANCIAL IMPLICATIONS None -50- GENERAL COMMITTEE - MAY 65 2008 ITEM #5 - 2 April 22 2008 - 2 - Report No. CSOB-017 LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective 01: Continue the commitment of fiscal responsibility and accountability Objective D2: Enhance customer service Objective D3:.Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making Objective D4: Create a respectful environment that fosters team work and open dialogue, consistent with a Character Community. These Objectives acknowledge the responsibilities required by governance that contribute to informed and involved citizens. ATTACHMENTS Attachment #1 —Council Pending List PRE -SUBMISSION REVIEW Senior Management Team —April, 2008 Prepared by. Karen Ewart, Administrative Co-ordinator/Deputy Clerk ext. 4222 Bob Panizza Director of Corporate Services �J John S. Rogers CAO -51. GENERAL COMMITTEE - MAY 6, 2008 ITEM #5 - 3 O Y •pO O w c� n 8 r GU vU m a a0 At of N N N O N O N O N O N w ti W U N w U, rn to O 3o � - a a'o USA" mo �. C c p @ O w Q7�5 p o �O F" Old w«flJ N .-. J O O N p O Itl 0 w N 91 c @ a '=F 'o m O@ Ql O v m p 0 C j: N d p 'a > o T a C aE0 p..0 _ Ec w oc p D C 'V V y 3 C 1O E Q SRO. C U C m m 6� �.� L U y m m n a 12 T S @ p. C 'uOm OOp a�u 3:2 o Uw2 —m E@o.c ,@ p ZI OOp cy8oN N-o c "oTrnp _ F- U'C O O N @w L NNm `aw@ NgySNammp In 1 Z,(7K EVJ U Yyoo@ @ In mr ?i ra y :x 3 3 2 �i c — U a O w 'tae vE oo u - ooc c000c�a0 t03 R N c y"O 9 �C �p I S` C m NN O CO .� O U U .Xa c .P� N NU'V�NL a ro c O « r af �31u0c ,p 0 aT5 C papd� p "O O IfE N CL =I2 o'G �> ro O) c P- O m "i (O o E@ y N c'cQ y Q.� w 0 E 0 o N m �i j c w U 0= O m VUi 1- m } n U C N C� o W 00 U a a C Z Z �¢ I@ F- o� r o c E� m'o 'fir orooE >oro'o z `°" �o .c p r m n_V E E �:aLs mmor �Umo�E oEvro c@�E�l v-o `ow m o� - <o m o�TQ �,� a pa d-ro oyY- o>.2 N 0 2 U r En y0 U Nr O w UO r L 0 0 M¢ W N O O 66 N N N N N N N N N o v o0d my m� my m w m o G COMMITTEE - MAY 6. 2008 ITEM #5 - 4 ro � a c C ' F WF-cU o j IT co a J c y U r U C7 m. 000� ONO w a O O O'12 ' N y U:V O O L O L O L d U` 4 O C N C W G W C� o =� c r O O U:E C)Q �fU a y y C oo ym o :: .. oc N' U o w a e a a E �L 'o'.m':: a - o ma tL m Z Q�ro a V N tT0 � w O m a } O p N ULu-. 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Ot N - r-. ro y= Ff ;a, C-L Z' yN'V C w= N C1 E = C= 0 = U 7 'Va 3000 0 MUc N a ro °y�- •° .G E y ro O N R O pC_ O 'C O. 8 7 N 0 3 0 E *' 7 Q m nI 0 V° O !� W m 00 N N O O O y c e} W. N N 3 a m M [L m - co m' W" z z z�4 z z z n-rc GENERAL COMMITTEE - MAY 69 2008 ITEM #5 - 6 -55- ITEM #5 - 7 GENERAL COMMITTEE - MAY 6y 2008 N .ro • o: N a c «• a' ry @ y moo ro 'rnc W `o�v tl1 O N n @ « n � N 'rrV r. 'N rn T N C O `o O F L "• � .$ p p O o�p a a w C 1- ol -p j w0 j NC ma 2O �@N'U!y NO�%pC LJ C(n@@NCO �'m mc�E"«A any w«o @ mmc a -a .@d 0EptAvcy0 mm�`g-Y oo03o� wO a N p O) N ro C V! G N N N U (p w' C Np�� Tom] D--Cp ' QCNa2T p pCOp—oO @ E @ n @ N O C S a/ v w@ w t-O . rn c of Ww +; a rno crn m Nro .LN. T5 >.i mrn@gip N paci J tnt ..aL Qo. c F = - ma�-3 �c om �o E°c�3� m Po•E jYJC m. c�.... O`tc N L N L p N 0 @ L y .L-• @ N 'C @} O ,O O qY:.:. m EN .o.gcij u --cD •0rn�. •cdoroc� yo-m"yN C— apic�_Z'd� co aaN tro3.c mN Ly' pa �....c v_Eaci}�NNc n `o KLN'. m1�.. 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D W No v '�¢Ey CID G= awo`=Ow p gmwwaroE nU $A EUu>o owP i roO M w m N o f m m �° o �� I 05 P c c o w m Q O .� w N A C CO m c m Q o U y 0. o o o w E U m U a y U m I U ID m U _ liu�Ll do o> no w9 N w w OR EI O n >o 'COaJ U.E Uo mU N N N N G O O O O O N N N N N N N CID 9 w f w N - 6S - N cNi N cNi GENERAL COM TTEE- MAY 6, 2008 N i N y m 4 ao O O N O N d a Z 2 Um Uip �'� r arom m � ci CO om��w c0�o,.a. a? otm 0 a5 %'•omceF xd zw mo $E w Eo0 E 0 Oico c oEE D e oUoya .o0 tr0 Em aoa atU caW-r.`� to y Ci E C a S UI E N. V/ o a .a0 O V L C *' O O. L C rt N W N N a d a y NS_o 4ag��C.t aa a": Q=h.6aEEamauv o f¢-ti:C3N`� 0¢°cLUX w0 3oo a�S..cp,aEcaV a 000 a uLLFafL a F'0'm.0 v F- Io-ua Q 2 a a a S 4 D (tl S u O ro O9 O 2 u� roa N N M 4 ro 4 4 N fL N ITEM #5 - 15 ITEM #5 - 16 GENERAL COMMITTEE - MAY 6, 2008 A U .E .o O: o m G 2 p o p = O >. w w 01 IL pUo w`qj ��o� oo K0:2i "c K:2 =2 KQ `(!x:E ;sb :. � L C.O. 'O ❑ (p b ❑ ❑ 0 ❑' l0 y ,A .R �'Q Il. 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O O N N IN N N N M M M� w �� J� J75 - GENERAL COMMITTEE - MAY 6. 2008 E a E V p W > O U U co m co � c (Y g N N N W ySN 00 o] N N N N mm Miami dw �a J41 J(n - J fq J N m .e m a `mo m ma— °Ea�.ccc m m m pI w` s c+c3 ,gym oa+m.� ww da V'.., m 0 m y-m EN w- RO o coo m-U o O v N� ICI E d m O Z N a OOc O �iaa m$.me 209. Vam N•� p 0 q` O N s O 2,20 T �oax3c C mcPm9E at- �0 m a N momm�OzW>'0 C m o�Up 21m . .c E° om3 mm0 0)"yq 0: I°c �0 0 m E Mc m :v O N q•1 a j Q F- F N N a, O "'�-' Q lx�-. �mc a wf o-2 't7 R2T'F-'mam Howes T 2 2 1- a o n, C Clapc m o I O p U 0 •O Mo v 020 m= c 4 0 �_'^Q saw •E o �tw 0 w Em `d m`m «cmY `o Ot N m...p c v..� m } m c M �.O m e " CO N> W m OCy> m 0. mW Nu' o m N a vdi:oa" �'U m �vni©cm UO U (9 m,_ I `o a U;0 t9 O C9 0 o�.o cUm0 �U oyo�a'> °'�`w N •Oa a mEc�� o tw arnm �° m rnm n `m ma5i `m .-. a IL _in LL K n, pod' a2 �. 0 N N N N N O M O M O M O CO o W a a3 o aD 0 N N N N M J OI O N J N 76 ITEM #5 - 27 w I' Ab: C, 4 I. 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CO- GENERAL COMMITTEE .MAY 69 2008 ITEM # -38 SE -NE GENERAL COMMITTEE - MAY 612008 ITEM #6 - 1 j TOWN OF AURORA ALJR-ORA COUNCIL REPORT No. FS08-018 SUBJECT: St. John's Sideroad/Bathurst Pumping Station Capital Project FROM: L. John Gutteridge, Director of Finance/Treasurer DATE: April22, 2008 RECOMMENDATIONS That Financial Services Report No. FS08-018 be received; and That we establish a Capital Project forthe St. John's Sideroad/BathurstSt. Pumping Station in the amount of $620,261. to be recovered. from the Sanitary Sewers Development Charge Reserve Fund; and That we transfer $230,720 from the Sanitary Sewers Development Charges Reserve Fund with $163,976 going to the Roads and Related Development Charge Reserve Fund and $66,744 to the Water Development Charge Reserve Fund BACKGROUND On June 10, 2003 the Town of Aurora and Ballymore Development (Aurora) Corp. entered into a Residential Subdivision Agreement. The agreement provided for Ballymore to complete a Sewage Pumping Station and Force Main at their expense sufficient in size to provide additional servicing to the municipality. This additional servicing is to be repaid by the Town to the Developer as provided for in the agreement. Section 1.12 7) of the agreement states: The Owner hereby acknowledges that the Final Costs (actual value) of the sanitary sewer pumping station and force main requirements, as approved by the Director of Public Works, shall be credited to a maximum of the total of the Town's Transportation, Water and Sanitary Sewer Development Charge service components. To the extent that credits from the issuance of building permits for dwellings units on the Lands do not,. in the aggregate, lead to full recovery of the Final Costs (as approved by the Director of Public Works) by the Owner, provision for full recovery are defined in Schedule C, Section 7.01(3)(b) of this Agreement. Section 7.01(3)(b) states: PUBLIC WORKS DEPARTMENT — SANITARY SEWER PUMPING STATION/FORCEMAIN GENERAL COMMITTEE - MAY 6, 2008 ITEM #6 - 2 April 22, 2008 _ - 2 - Report No. FS08-018 (Schedule C — Section 1.12.7) To a maximum of the sum of the Transportation, Water and Sanitary Sewer Service Component Amounts e.g. (2003) $1,592+648+656 = $2,896 per unit > Single/Semi-Detached Unit To the extent that credits from the issuance of building permits for dwellings units on the Lands do not, in the aggregate, lead to recovery of Final Costs (as approved by the Director of Public Works) by the Owner, the Owner shall be entitled to receive from the Town future Town Development Charges paid by the owners of future developments as building permits are issued for such future developments until the Final Costs are recovered, with the amount of such payments to be determined in the sole discretion of the Town acting In good faith. COMMENTS The problem we have with this.agreement is we have incurred a liability to the Town that has not been accounted for. The extent of the liability is better defined in the Financial Implications section of this report. A second issue is this agreement gave credit to the developer for Transportation, Water and Sewer development charges when the project is strictly a Sewer project. What should have happened in this situation is the project should have been set up as a capital project of the Municipality with recovery coming from future Sanitary Sewer Development Charges: Doing this the municipality recognizes our current and future liability. Attachment #1 is a Capital Project sheet for the St. John's Sideroad Pumping Station. To correct the issue around the use of Transportation and Water funds being used for a Sewer project we will have to credit Transportation and Water Development Charges for their share of the credit allowed Ballymore from the Sanitary Sewer Development Charge Fund. This will have no effect on our total development charge balance but it will adjust the balances in these three accounts. We have to create a capital project for this project which will carry a balance forward until such time as the credit we owe Ballymore is used up. The funds will come from future Sanitary Sewer Development Charges, which will have an annual impact on development charge revenues of this reserve fund. OPTIONS 1. None Applicable -89- GENERAL COMMITTEE - MAY 612008 ITEM #6 - 3 April 22, 2008 - 3 - Report No. FS08-018 FINANCIAL IMPLICATIONS The problem with this agreement is we have incurred a liability to the Town that has not been accounted for. This project was recognized in the Development Charges Study as can be seen on Attachment #2. To date we have no history of this transaction in the municipalities accounting records. The project was completed by the developer on behalf of the municipality to which we waived development charges for 103 residential units and have agreed to pay the balance with future Sanitary Sewer Development Charge Revenue. The following table shows the current arrangement as per the Residential Subdivision Agreement. Cost of Project as per Development Charges Study $620,261. Credits to date (Development Charges credit on 103 units) Transportation $163,976. Water $ 66,744. Sanitary Sewer $ 67,568. Balance owing to Ballymore from future Development $321,973. It has been agreed that the balance owing will be reimbursed as the Town of Aurora grows out. The original formula was to pay Ballymore $75.00 per new Single family or Semi detached home until grow out which is projected in this calculation to be 4293 units. Calculation for payment is to start effective July 1, 2004 with annual payments to be made on or before July 15 each year for all units up to June 30 of that year. To date the municipality has not paid Ballymore anything toward this obligation. As per our Recreation Complex this project will appear as a debt repayment on our future budgets until we have paid Ballymore what is committed. Attachment #1 is a restated Capital Project sheet for 2007. CONCLUSIONS Unfortunately your Director of Finance was unaware of this agreement until we received a request from Ballymore to pay what we owed them. After doing the research it appears the agreement outlines our liability as stated above and M'Zr10 GENERAL COMMITTEE - MAY 612008 ITEM #6 - 4 April 22, 2068 4 - Report No. FS08-018 we must account for this in the municipal records. We believe that the methods outlined best accommodate this requirement. LINK TO STRATEGIC PLAN Goal B: Promote a sustainable community that respects its historic culture and character and embraces diverse cultural development and renewal in harmony with sound environmental management and business development activity Objective 131: Plan for the future to continue controlled and well -planned growth Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D3: Be accountable and transparent toresidents by ensuring open and accessible information flow and accessible decision -making ATTACHMENTS Attachment #1 — Appendix C, Table 3, Development Charges Study PRE -SUBMISSION REVIEW Senior Management Team — Wednesday,April 16, 2008 Prepared by:- L. John Gutteridge, Director of Finance/Treasurer -ExL #4111 L. John ru teridge a ohn S. Rogers Director of Finance/Treasurer /' Chief Administrative Officer -91- GENERAL COMMITTEE - MAY 65 20��Vy108 ITEM #6 - 5 nKK€, Lpp12 �N�3pp N�w�^^..y MNyhMyN�y�yppNgybNyb�w�[[ffiNffi[[yNNN vl�Kin��m�R�PxiKbnq . nOxQlm 7Ag w }N�NwwNyNNN. LLQ 8� .. m � wh w 8d a .g n - IJ.I'�� a �d� q �6S•Ij Nv:wN Ny.a.`yN e I � �� N � Npw NNN NNSy�px. ��p - g' QN qN QN QNNQgw �yw p� '°SiSUS X.�rt�o'c Sti3 a a . ' Nww NNNNNN wyp uay �, - INd. r° S 3s - jig 33 kli .e � ffiLiid2°N33.9$R}aaim"z�z N -92- _ 93 GENERAL COMMITTEE - MAY 612008 ITEM #7 - 1 TOWN OF AURORA AURORA COUNCIL REPORT No. FS08-019 SUBJECT: 2008 Municipal Road and Bridge Infrastructure Investment FROM: L. John Gutteridge, Director of Finance/Treasurer DATE: April22, 2008 RECOMMENDATIONS That a by-law bepassed to acknowledge the Town of Aurora will receive $647,113 in provincial funding, as committed through the province's 2008 Municipal Road and Bridge Infrastructure Investment, and That a new Obligatory Reserve fund be established called the Municipal Road Infrastructure Investment Fund, and That when the money is received that it be deposited in the Municipal Road Infrastructure InvestmentFund until Council decides on a project for the expenditure of the funds. BACKGROUND In the 2008 Provincial Budget released March 25, 2008 the Province committed $400 million towards road and bridge infrastructure outside of Toronto. This funding recognizes that addressing municipal road and bridge capital investment needs is an important part of maintaining and improving the province's transportation network, economic success and Ontarians' quality of life. On March 31, 2008, Minister Jim Bradley issued a letterto the Town of Aurora announcing that $647,113 had been allocated to the Town for municipal road and bridge infrastructure. The Province requires an authorizing by-law be passed by Town Council and provided to them no later than April 30, 2008 that responds to a number of items outlined in the Minster's letter. The funding would be transferred to the Town in June, 2008. COMMENTS The province requires an authorizing by-law which references the following: That the funding will be used for municipal road and bridge capital investment needs. .93. GENERAL COMMITTEE - MAY 612008 ITEM #7 - 2 April 22, 2008 2 - Report No. F508-019 That a final summary report detailing expenditures, use of provincial funding, and outcomes achieved shalt be submitted to the ministry and the ministry may request and independent audit. Any funds not used for the rehabilitation of municipal road and bridge capital investment needs be returned to the ministry. The $647,113 provincial funding was not expected and was not reflected in the 2008 budget. The funds will be placed in a reserve until staff are able to assess how to apply the funds and report back to Council with specific recommendations. OPTIONS 1. As per the recommendation in this report 2. That Council pass a by-law as directed by the terms and conditions of the grant, and that staff be directed to provide a report outlining the projects which these funds .may be expended before the end of 2008. FINANCIAL IMPLICATIONS All of the details about the grant and reporting have yet to be received so we are not certain at this point what the time frame is to spend the money allocated. This is another reason we are suggesting that the funds be put in a reserve at this time. We do expect that the cheque will be issued to us by June 30, 2008. As this money was unexpected it has not been incorporated in the 2008 program. Further we have yet to receive all of the guidelines from the Ministry on what we can spend this on. Therefore we are suggesting that we establish a new obligatory reserve fund known as the Municipal Road Infrastructure Investment Fund. The guidelines for expending these funds will be as per the guidelines established by the Province when they are released and may be enhanced by Council at that time. CONCLUSIONS This is great news to municipalities in Ontario that the province has recognized the demand for infrastructure funding. LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability -94- GENERAL COMMITTEE - MAY 612008 ITEM #7 - 3 April 22, 2008 - 3 - Report No. FS08-019 Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making ATTACHMENTS Attachment #1 - Copy of letter from Jim Bradley, Minister, Ministry of Transportation Attachment #2 - Proposed by-law PRE -SUBMISSION REVIEW Prepared by. L. John Gutteridge, Director of Finance/Treasurer-Ext. #4111 -95- GENERAL COMMITTEE - MAY 61 2008 ITEM #7 - 4 Transportation r Ministry Minist6re des ATTACHMENT H 1 on .. Transports - Office of the Minister. - Bureau du ministre - Ferguson Block, 3rd Floordltice Ferguson, 3° stagg - - 77 Wellesley St.wern 77, rue Wellesley ouest - .. Toronto, Ontario, Toronto (Ontario) - Ontario .. M7A 1Z6 ' M7A IZ8 416 327-9200 _416 327-9200 - www.mlo.gov.on.ca - wwUrntagov.on.ce - f4AR 3:'1 2008 Her Worship Phyllis Morris Mayor REP IV,ED. Town of Aurora ..Box 1000 APR 0` 12008 , 1. Municipal Drive Aurora, Ontario LAG 6J1 MAYJT1 AFF1 Dear Mayor Morris: Re: 2608. Municipal Road and Bridge infrastructure Investment As announced in the 2008 Provincial Budget, I am pleased to advise you that the Town of Aurora has been approved to receive funds in road and brthe amount of $647,113 towards your municipal idge capital investment needs. Addressing municipal road and bridge capital investment needs is an important part of maintaining and Improving the province's transportation network, economic succes'and Ontarians' quality of,life. To this end, the approved funds will be transferred to you by June 30, 2008, at.which time. the province will also provide details on reporting requirements.and other accountability related requirements. These -requirements will include as a minimum a description of the types of eligible expenditures for which the funding is intended; and requirement fora final report on. how the funds were used. In addition, the province reserves audit rights to ensure that funds were used for the purpose intended and to recover funds if it is determined that they were not used, or will not be. used for the intended purpose., The province. also requests the following additional information: ➢ An authorizing bylaw/council resolution from the Town of Aurora which should be dated no later than April 30, 2008. The bylaw/council resolution should reference; • That the $847,113.allocated to the Town of Aurora by the province will be used for municipal road and bridge capital investment needs; • That a final summary report detailing expenditures, use .of provincial funding; and outcomes achieved shall be submitted to the ministry and the ministry may request an independent audit of the project; and Any funds intended for the project that are not used in accordance with rehabilitation of. municipal road and bridge capital investment needs or the terms outlined above will be returned to the ministry: ,...12 t' - 96 .