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AGENDA - General Committee - 20080115
GENERAL co AGENDA NO, 08-03 ITTEE TIESDAY, UNUARY 15, 2008 CLOSED AT 6:00 PM (TO CONSIDER A LEGAL MATTER) GENERAL COMMITTEE TO AT 7:00 PM COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE 10/01 /08 AumozzA TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA NO. 08-03 Tuesday, January 15, 2008 Council Chambers CLOSED SESSION AT 6:00 PM (TO CONSIDER A LEGAL MATTER) GENERAL COMMITTEE TO COMMENCE AT 7:00 PM Councillor Granger in the Chair I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OFAGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. 111 ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 07-47 pg 1 November 22, 2007 Special General Committee Meeting Minutes, 07-48 pg. 5 November 26, 2007 Special General Committee Meeting Minutes, 07-49 pg. 15 November 27, 2007 General Committee Meeting No. 08-03 Tuesday, January 15, 2008 Page 2 of 11 Special General Committee Meeting Minutes, 07-50 December 1, 2007 General Committee Meeting Minutes, 07-52, December 4, 2007 RECOMMENDED: pg. 19 pg. 29 THAT the Special General Committee Meeting minutes 07-47, 07-48, 07= 49, 07-50 and the General Committee Meeting minutes 07-52 be adopted. IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION V1 DELEGATIONS ►IR." VI! PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS X CLOSED SESSION (STARTING AT 6:00 P.M.) General Committee resolve into a closed session meeting to consider: 1. Legal matter subject to solicitor -client privilege regarding Ontario Municipal Board Hearing — Westhill Developments 2. Personal matters regarding identifiable individuals XI ADJOURNMENT General Committee Meeting No. 08-03 Page 3 of 11 Tuesday, January 15, 2008 AGENDA ITEMS 1. Central York Fire Services — Joint Council Committee Meeting pg. 41 Minutes — November 27, 2007 RECOMMENDED: THAT the Central York Fire Services — Joint Council Committee Meeting Minutes from the November 27, 2007 meeting be received; and THAT the following recommendations be adopted: THAT the JCC recommends to the Councils of Newmarket and Aurora: THAT the Consolidated Fire Services Agreement, specifically Section 2 of Schedule A regarding Chair/Vice-Chair, be amended to read as follows: "The committee shall elect a Chair and Vice -Chair bi- annually from its members to coincide with the Council term of office. At any given time the Chair and Vice -Chair shall not both be members from the same municipality and the appointments shall rotate bi-annually (i.e. where an Aurora member is Chair for one two (2) year term, a Newmarket member shall be Chair the subsequent two (2) year term; and so on). Each shall serve for a two (2) year term, unless a shorter term is determined by the Committee. " and THAT the Fire Chief review previous traffic calming correspondence and reports and report back to the Committee at the next JCC meeting with the Fire Department's position regarding traffic calming measures. 2. GA07-04 — Graffiti Abatement Ad Hoc Committee Meeting Minutes pg. 47 November 29, 2007 RECOMMENDED: THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the November 29, 2007 meeting be received and the recommendations contained therein be adopted. General Committee Meeting No. 08-03 Tuesday, January 15, 2008 Page 4 of 11 3. 4. 5. 91 7 AAC07-06 — Accessibility Advisory Committee Meeting Minutes December 5, 2007 RECOMMENDED: pg. 53 THAT the Accessibility Advisory Committee Meeting minutes from the December 5, 2007 meeting be received and the recommendations contained therein be adopted. EAC07-09 - Environmental Advisory Committee Meeting Minutes pg. 59 December 6, 2007 RECOMMENDED: THAT the Environmental Advisory Committee Meeting minutes from the December 6, 2007 meeting be received and the recommendations contained therein be adopted. HAC07-07 - Heritage Advisory Committee Meeting Minutes pg. 73 December 10, 2007 RECOMMENDED: THAT the Heritage Advisory Committee Meeting minutes from the December 10, 2007 meeting be received and the recommendations contained therein be adopted. EDAC07-09 — Economic Development Advisory Committee Meeting pg. 83 Minutes - December 13, 2007 RECOMMENDED THAT the Accessibility Advisory Committee Meeting minutes from the December 5, 2007 meeting be received and the recommendations contained therein be adopted. TSAC07-08 — Traffic Safety Advisory Committee Meeting Minutes pg. 89 December 19, 2007 RECOMMENDED: THAT the Traffic Safety Advisory Committee. Meeting minutes from the December 19, 2007 meeting be received and the recommendations contained therein be adopted. General Committee Meeting No. 08-03 Tuesday, January 15, 2008 Page 5 of 11 91 a PW08-001 — Early Approval of Capital Projects RECOMMENDED: pg.103 THAT, should Council deem it advisable to grant early approval for certain proposed 2008 Capital Projects, that Council grant said approval to the following projects: 1) Capital Projects No's 31071, 31072, 31073, 31074, and 43029 (Various Capital Projects that all include Structural Watermain Relining work); and/or 2) Capital Project No. 31069 (Reconstruction of Engelhard Drive). PW08-002 — Acceptance of Municipal Services — Bayview pg. 113 Wellington North Phase III, Registered Plan 65M-3657 RECOMMENDED: THAT Council accept the municipal services contained within Registered Plan 65M-3657 being the Bayview Wellington North Phase III Residential Subdivision; and THAT Council enact By-law 4967-07.D for the assumption of the subject municipal services; and THAT the Director of Public Works be authorized to issue a Certificate of Acceptance of Public Works for said lands as required under Section 3.10 of the Subdivision Agreement; and THAT notice to the homeowners be provided through the Notice Board advising them that the subject development has been assumed by the Town;and THAT the Treasurer be directed to release the municipal servicing securities held in relation to the Bayview Wellington North Phase III Residential Subdivision. General Committee Meeting No. 08-03 Page 6 of 11 Tuesday, January 15, 2008 10. PW08-003 — Asphalt Repairs/Restorations pg. 117 RECOMMENDED: THAT Council authorize the payment of additional funds in the amount of $13,807.05, associated with Request for Quotation No. PW-2007-20, for Asphalt Repairs/Restorations to Various Roads in the Town of Aurora to Royalcrest Paving & Contracting Ltd.; and THAT the additional funds be obtained from the Hill Drive Reconstruction Capital Fund, Sanitary Lateral General Operating Fund; Watermain Maintenance General Operating Fund, and Glass Drive Sidewalk Capital Fund. 11. PW08-004 — Contract Award, Tender No. PW2007-123 pg. 121 The Maintenance and Emergency Responding to Sanitary Lift and Water Booster Stations within the Town of Aurora RECOMMENDED: THAT Tender No. PW2007-123, "The Maintenance and Emergency Responding to Sanitary Lift and Water Booster Stations within the Town of Aurora", be awarded to American Water Canada Corp.; and THAT Council authorize the Mayor and Clerk to sign the attached Agreement to execute the subject contract; and THAT the appropriate sewer charge surcharges to residents served by their respective Sanitary Lift Station be implemented as described in Report PW08-004; and THAT the appropriate draft By-law to implement the above noted sewer charge surcharges be tabled at a future meeting. 12. PL08-003 —Servicing Allocation Matrix— Front Ending Agreements pg. 129 RECOMMENDED: THAT the attached Matrix for the Allocation of Servicing Capacity, Appendix 1, be adopted by Council to be used to determine applications that may be considered for allocation; and THAT the Allocation Policy be revised to remove the word "Ranking" from the Criteria as indicated within Appendix 2; and THAT Council determine if Criteria 1 should be removed or modified to apply to front ending of local services only. General Committee Meeting No. 08-03 Tuesday, January 15, 2008 Page 7 of 11 13. 14. 15. 16. PL08-006 — Planning Applications Status List RECOMMENDED: pg. 145 THAT the Planning Applications Status List be received for information. CS08-001 — Feeding of Wildlife RECOMMENDED: pg. 169 THAT report CS08-001 entitled Feeding of Wildlife be received for information. CS08-002 — Anti -Chaining of Dogs RECOMMENDED: pg.173 THAT report CS08-002 entitled Anti -Chaining of Dogs be received for information; and THAT staff be directed to consult with the Town's new Animal Control Service Contractor, the O.S.P.C.A. to track concerns over the chaining of dogs in Town. CS08-003 — Council Pending List RECOMMENDED: pg. 177 THAT report CS08-003 entitled Council Pending List be received for information. 17. Key Performance Indicators and Business Plan Updates pg. 207 (deferred from December 4, 2007 General Committee) ➢ Chief Administrative Officer's Office pg. 208 ➢ Legal Services pg. 211 ➢ Economic Development Office pg. 216 ➢ Communications & Marketing pg. 219 ➢ Planning & Development Services pg. 222 ➢ Corporate Services pg. 225 ➢ Financial Services pg. 239 ➢ Building Administration pg. 244 ➢ Public Works pg. 248 General Committee Meeting No. 08-03 Tuesday, January 15, 2008 Page 8 of 11 19. RECOMMENDED: THAT the Key Performance Indicators and Business Plan Updates be received for information. Memorandum from the Acting Director of Public Works pg. 261 Re: Clarification Relating to Anti -Whistling By-laws RECOMMENDED: THAT the memorandum regarding Clarification Relating to Anti -Whistling By-laws be received for information. Correspondence from Pitch -In Ontario RECOMMENDED: pg. 263 THAT the correspondence from Pitch -In Ontario be received for information and referred to the Environmental Advisory Committee. 20. Memorandum from the Director of Planning and Development pg. 267 Re: Official Plan Amendment, Zoning By-law Amendment and Proposed Plan of Condominium Applications Westhill Redevelopment Company Limited RECOMMENDED: THAT the memorandum from the Director of Planning and Development be received for information. 21. Council Proclamation pg. 269 "The Year of Arts, Culture and Heritage in Aurora" RECOMMENDED: THAT 2008 be proclaimed "The Year of the Celebration of Arts, Culture and Heritage in the Town of Aurora"; and THAT the proclamation be referred to the Heritage Advisory Committee. General Committee Meeting No. 08-03 Tuesday, January 15, 2008 Page 9 of 11 22. LS08-001 — Award of Consolidated Facility Concession pg. 279 and Vending Contract RECOMMENDED: THAT Council approve the award of the Concession and Vending Services Contract to Global Food Services Incorporated for concession and vending services at all Town of Aurora facilities. 23. FS08-001 -Temporary Borrowing By-law RECOMMENDED: i THAT the Mayor and the Director of Finance/Treasurer be authorized to borrow from time to time until the property taxes are collected, such sums as the Council considers necessary to meet the current expenditures of the Corporation for the year, in accordance with Section 407 of the Municipal Act, 2001, S.O. 2001 c. 25 as amended; and THAT, except with the approval of the Ontario Municipal Board (OMB), the total amount borrowed at any one time, plus outstanding amounts of principal borrowed and accrued interest, shall not exceed, a) From January 1 to September 30 in the year, 50 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year; and b) From October 1 to December 31 in the year, 25 per cent of the total estimated revenues for the municipality as set out in the budget adopted for the year; and THAT By-law 4880-075 be repealed; and THAT Council enact By-law 4986-08.17 authorizing temporary borrowing by the Corporation, pending the receipt of municipal revenues pursuant to Section 407 of the Municipal Act, 2001, S.O. 2001 c. 25 as amended. Page 10 of 11 General Committee Meeting No. 08-03 Tuesday, January 15, 2008 24. FS08-002 — 2008 Interim Property Tax Rates pg. 289 RECOMMENDED: THAT the Council for The Corporation of the Town of Aurora authorize a 2008 Interim Property Tax Levy on all rateable real property which has been assessed according to the assessment roll returned December 4, 2007 by the Municipal Property Assessment Corporation (MPAC) for the taxation year 2008; and THAT the 2008 Interim Property Tax Levy be set as legislated at 50% of the total 2007 property taxes levied on each property; and THAT the 2008 Interim Property Tax Rates will be equivalent to 50% of the 2007 Final Property Tax Rates as listed in Appendix "A" of this report and levied on the Current Value Assessment (CVA) as returned by MPAC for the taxation year 2008; and THAT the 2008 Interim Property Tax Levy be due in two relatively equal instalments on Thursday, February 26, 2008 and Tuesday, April 25, 2008; and THAT the Director of Finance/Treasurer be authorized to amend in whole or in part any billing in order to comply with any provincial legislation which may be introduced or passed by the Province of Ontario prior to or after the issuance of the 2008 Interim Property Tax Bills; and THAT By-law 4987-085 be enacted at the Council meeting scheduled for January 22, 2008. 25. FS08-003 — Cancellation, Reduction or Refund of Property pg. 297 Taxes under Section 375 and 358 of the Municipal Act RECOMMENDED: THAT the property taxes in the amount of $105,661.58 be adjusted in accordance with Sections 357 and 358 of the Municipal Act, 2001 S.O. 2001 c. 25 as amended, of which the Town of Aurora's share totals $19,787.36; and THAT the associated interest, if applicable, be cancelled in proportion to the property taxes adjusted; and THAT the Director of Finance/Treasurer be directed to adjust the Collector's Roll to reflect these property tax adjustments. General Committee Meeting No. 08-03 Tuesday, January 15, 2008 Page 11 of 11 26. FS08-004 — 2008 Fees and Charges By-law pg. 303 RECOMMENDED: THAT the 2008 Fees and Service Charges for licences and services itemized on the attached schedules be approved: Schedule A — Administration/Legal Services Division Schedule B — Building Administration Department Schedule C — Corporate Services Department Schedule D — Planning Department and Committee of Adjustment Schedule E — Public Works Department Schedule F — Financial Services Department; and THAT By-law 4988-085 be enacted at the February 13, 2008 Council meeting and the appropriate notice be given as prescribed in the Notice By-law 27. Memorandum from the Administrative Co-ordinator pg. 315 Re: 2008 Council Priorities RECOMMENDED: THAT the memorandum regarding 2008 Council Priorities be received for information. General Committee - January 15, 2008 AURORA TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-47 Council Chambers Aurora Town Hall Thursday, November 22, 2007 ATTENDANCE COUNCIL MEMBERS Councillor McRoberts in the Chair; Councillors Buck, Collins-Mrakas,Gaertner, Granger, MacEachem, Marsh, and Wilson. MEMBERS ABSENT Mayor Morris OTHER ATTENDEES Chief Administrative Officer, Director of Financial Services/Treasurer, Acting Director of Public Works, Manager of Operations, Financial Analyst/Budget Supervisor and Administrative Co-ordtnator/Deputy Clerk Councillor McRoberts tailed the meeting to order at 7: 15 p.m. 1 DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 11 APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department with the following additional information be approved: ➢ Memorandum from the Director of Financial Services Re: Additional Information Request by Council ➢ Additional Material - Item 1 - Draft 2008 Capital and Operating Budget — Central York Fire Services CARRIED Ill DELEGATIONS (a) Ms Carol Walthers, Sport Aurora Re: Leisure Services User Fees Ms Walthers addressed committee expressing her concerns, on behalf of Sport Aurora, regarding the proposed user fee increases and distributed a copy of her comments to the committee. 1 General Committee - January 15, 2008 Special General Committee Meeting No. 07-47 Page 2 of 3 Thursday, November 22, 2007 General Committee recommends: THAT the comments of the delegate be received. and referred to the Leisure Services budget deliberations. CARRIED (b) Mr John Molyneaux, Fire Chief — Central York Fire Services Re: Item.1 — Draft 2008 Capital and Operating Budget Central York Fire Services and 1. Draft 2008 Capital and Operating Budget — Central York Fire Services The Fire Chief provided an overview of the proposed 2008 Capital and Operating budgets for Central York Fire Services. General Committee recommends: THAT the comments of the Fire Chief be received; and THAT the proposed 2008 Capital and Operating budgets for Central York Fire Services be received. CARRIED (c) Mr. Al Downey, Director of Leisure Services Re: Review of the 2008 Operating Budget The Director of Leisure Services provided an overview of the Draft 2008 Leisure Services Operating Budget, General Committee recommends: THAT justification be provided for the proposed increase in user fees for the next budget meeting; and THAT the Director of Leisure Services advise what form of public consultation process will be utilized regarding the Increased user fees; and THAT the Director of Leisure Services consult with the Impacted user groups and report back to the next operating budget meeting. CARRIED Soccer Bubble The Director of Leisure Services was requested to provide a summary of the revenues received from the use of the soccer bubble. General Committee recommends: THAT the hour be extended to 11:00 p.m. DEFEATED 2 General Committee - January 15, 2008 Special General Committee Meeting No. 07.47 Page 3 of 3 Thursday, November 22, 2007 The following matters are deferred to the next 2008 Operating Budget meeting. 2. Memorandum from the Director of Financial Services Re: Budget Questions (Deferred to December 1, 2007 Budget meeting) 3. Draft 2008 Leisure Services Operating Budget - Replacement pages (binder pages 161-162) 4. Draft 2008 Leisure Services Operating Budget (binder pages 149-224) (Deferred to December 1, 2007 Budget meeting) 5. Mr. Harold Sellers, Executive Director, Oak Ridges Trail Association Re: Financial Support Request for the 2008 Moraine For Life Adventure Relay (Deferred to December 1, 2007 Budget meeting) IV ADJOURNMENT General Committee recommends: THAT the meeting adjourn at 10:41 p.m. CARRIED THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-47 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, DECEMBER 11, 200T PHYLLIS M. MORRIS, MAYOR K. EINART, DEPUTY CLERK 3 General Committee - January 15, 2008 E General Committee - January 15, 2008 Aupt,oxA TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING 'MINUTES NO, 07-48 Council Chambers Aurora Town Hall Monday, November 26, 2007 ATTENDANCE COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived 7:10 p.m.), Collins-Mrakas, Gaertner (arrived 7:25 p.m.), Granger, Marsh, MacEachern (arrived 7:35 p.m.), McRoberts and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Financial Analyst/Budget Supervisor, Capital Assets Management Coordinator, Director of Financial Services/ Treasurer and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m. 1 DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 11 APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional item, be approved. ➢ Delegation request from Ms Donna Coker Re: Capital Project 73066 - Playground Equipment at Seston Park CARRIED 111 DELEGATIONS (a) Ms Donna Coker - Added Delegation Re: 2008 Capital Budget — Playground Replacement at Seston Park Ms Donna Coker addressed the committee to request that the refurbishing of Seston Park, which was deferred from the 2007 Capital Budget, be included in the 2008 Capital Budget and the work be completed 'early in 2008 so the residents of the area could utilize the park. 05 General Committee - January 15, 2008 Special General Committee Report No. 07-48 Page 2 of 9 Monday, November 26, 2007 General Committee recommends: THAT the comments of the delegate be received and referred to the 2008 summary of projects, Capital Project 73066 - Seston Park Playground Replacement. CARRIED (b) Mr. John Gutteridge, Director of Financial Services/Treasurer Re: 2008 Draft Budget Mr. John Gutteridge, Director of Financial Services/Treasurer provided an overview of the 2008 Capital Budget. Mr. Gutteridge reviewed the ongoing budget timetable and major impacts affecting the projected increase in taxes for 2008. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 13. Breakdown of proposed costs for Petch House (Petch House Renovation/ relocation #72027) General Committee recommends: THAT staff be requested to provide a breakdown of estimated financial obligations on the part of the Town of Aurora compared to the financial obligations on the part of Whitwell Developments Inc., with regard to the renovation/relocation costs for Petch House, Capital Project 72027. CARRIED Memorandum from the Director of Financial Servicesrrreasurer Re: Questions of Capital Budget 1.1 FS07-048 — Capital Budget Report to October 24, 2007 1.2 Memorandum from the Director of Financial Services Re: Capital Update 1.3 Salt Dome 1.4 Federal Gas Tax Revenues 1.5 Copy of report TR05.018 —Community Survey Results 1.6 Memorandum from the Acting Director of Public Works Re: Capital Project #42039, Retrofit SWM Facilities SW-2/SW-3 and C- 1 and Salamander Pond General Committee recommends: THAT the memorandum from the Director of Financial Services/Treasurer, regarding questions of the capital budget, be received for information. CARRIED General Committee - January 15, 2008 Special General Committee Report No. 07.48. Page 3 of 9 Monday, November 26, 2007 2. Copy of Report PL00-129 - Urban Design Guidelines Bayview Northeast Area 2B Cochrane Brook Planning & Urban Design General Committee recommends: THAT the copy, of report PI00-129 — Urban Design Guidelines Bayview Northeast Area 2B, be received for information. CARRIED 3. Memorandum from the Acting Director of Public Works Re: Capital Project 43033, Four Mobile Digital Message Boards General Committee recommends: THAT the memorandum from the Acting Director of Public. Works regarding Capital Project 43033, four mobile digital message boards, be received for information. CARRIED 4. PL07-098 - Options for Relocation and Restoration of the Fetch Log House (Considered at the October 15, 2007 Heritage Advisory Committee meeting) General Committee recommends: THAT report PL07-098 - options for relocation and restoration of the Patch Log House, be received for information. CARRIED 5. Office of the Chief Administrative Officer Revised Organizational Chart General Committee recommends: THAT office of the Chief Administrative Officer revised organizational chart be received for information. CARRIED 6. Aurora Heritage Centre — Cultural Spaces Federal Grant Application (22 Church Street Grant Items, Capital Project 72079) General Committee recommends: THAT Aurora Heritage Centre — Cultural Spaces federal grant application be received for information. CARRIED 7. Map of Proposed Trail From Elizabeth Hader Park (Elizabeth Hader Park Trail Connection, Capital Project 73073) General Committee recommends., r THAT the map of the proposed trail from Elizabeth Hader Park, Capital Project 73073, be received for information. CA�RIED General Committee - January 15,.2008 Special General Committee Report No. 07-48 Page 4 of 9 Monday, November 26, 2007 Councillor McRoberts left the meeting at 9:30 p.m. 8. Breakdown of Pre-school Costs at the SARC (Stewart Burnett Park Playground Structure, Capital Project 73062 — page 40) General Committee recommends; THAT the breakdown of pre-sohool costs at the SARC, Stewart Burnett Park Playground Structure Capital Project 73062, be received for information; and THAT staff be requested to provide further detailed information regarding the Stewart Burnett Park Playground Structure Capital Project 73062. CARRIED 9. Copy of Wellington Street Urban Design Guidelines (Wellington Street East Urban Design Features/Landscaping, Capital Project 73074) General Committee recommends: THAT the copy of Wellington Street Urban Design Guidelines Capital Project 73074, be received for information. CARRIED 10. Pictures of Current Henderson Drive Fencing (Henderson Drive Fencing, Capital Project 73086) and 11. Letter from GO Regarding Crossing on Cousins Drive (Henderson Drive Fencing, Capital Project 73086) General Committee recommends: THAT the pictures, letter from GO Transit and any other background information pertaining to the Henderson Drive fencing, Capital Project 73086, be referred to the Graffiti Abatement Ad Hoc Committee for review and recommendations. CARRIED 12. Map of Proposed Pathways at Lambert Willson Park to be Repaired (Lambert Willson Park Pathway Paving, Capital Project 73089) General Committee recommends: THAT the map of proposed pathways to be repaired at Lambert Willson Park, Project No. 73089, be received in principle, subject to a report being brought back providing a breakdown of costs and determining what funding support would be needed to provide full accessibility to the trail system, and looking at the feasibility of partial funding support coming from the Accessibility Advisory Committee Budget. CARRIED 0 General Committee - January 15, 2008 Special General Committee Report No. 07.48 Page 5 of 9 Monday, November26, 2007 14. Background Information for Historical Park Plaques (Park Entrance Plaques Capital Project 73065) General Committee recommends: THAT the background information for, historical park plaques be received for information. 1*Ic1NNI:111 15. Revised Capital Budget -Analysis By Project Capital Prolect 31069 - 2008 Reconstruction - North Portion of Enaelhard Drive - paae 4 General Committee recommends: THAT Capital Project 31069 - 2008 Reconstruction - north portion of Engelhard Drive, in the amount of $1,673,992, be allocated entirely from the Municipal Capital Reserve Fund. CARRIED Capital Prolect 43031 - Building A Expansion - paao 6 General Committee recommends: THAT Capital Project 43031 - Building A Expansion, at the proposed cost of $15,000,00, be removed from the 2008 capital budget. CARRIED Capital Prefect 31068 - 2008 Reconstruction of Allaura Boulevard - page 7 General Committee recommends: THAT Capital Project 31068 - 2008 reconstruction of Allaura Boulevard, at the proposed cost of $1,261,225, be placed below the line of the 2008 capital budget projects. CARRIED Capital Prolect 14019 - IT Strategic Plan - page 44 General Committee recommends: THAT Capital Project 14019 - IT Strategic Plan, in the amount of $75,000, be placed above the line in the 2008 capital budget projects. CARRIED PO General Committee - January 15, 2008 Special General Committee Report No. 07-48 Page 6 of 9 Monday, November 26, 2007 Capital Project 81007 - Downtown Secondary and Revitalization Plan — paae 70 General Committee recommends: THAT Capital Project 81007 - Downtown Secondary and Revitalization Plan in the amount of $70,000, be placed above the line in the 2008 capital budget projects. CARRIED Capital Proiect 14020 - Wireless Connectivity — page 94 General Committee recommends: THAT Capital Project 14020 - wireless connectivity, in the amount of $50,000, be placed above the line in the 2008 capital budget. CARRIED Capital Proiect 14022 - Office Redesign - Town Hall — page 38 General Committee recommends: THAT Capital Project 14022 - Office Redesign - Town Hall, in the amount of $303,845, be placed above the line in the 2008 capital budget projects. CARRIED Capital Project 73085 -Arboretum Development — page 84 General Committee recommends: THAT Capital Project 73085 - Arboretum Development, in the amount of $50,000, be placed above the line in the 2008 capital budget projects. CARRIED General Committee recommends: THAT the Aurora Arboretum be requested to provide an update on their spending in 2007 and projected spending in 2008. WRTUM Capital Proiect 12003 - Employee Survey — page 66 General Committee recommends: THAT Capital Project 12003 - Employee Survey in the amount of $15,000, be placed above the line in the 2008 capital budget projects. rNt10014101 10 General Committee - January 15, 2008 Special General Committee Report No. 07-48 Page 7 of 9 Monday, November 26, 2007 Capital Project 12004 - Governance Review— page 75 General Committee recommends: THAT Capital Project 12004 - Governance Review, in the amount of $50,000, be placed above the line in the 2008 capital budget projects. DEFEATED Capital Protect 73087 - Tree Inventory 1 Woodland Management _ page 42 General Committee recommends: THAT Capital Project 73087 - Tree Inventory / Woodland Management, in the amount of $20,000, be placed above the line in the 2008 capital budget projects. CARRIED General Committee recommends: THAT the meeting be extended until 11:00 p.m. CARRIED Capital Project 72071 - Aurora Family Leisure Complex Fitness Centre Cooling System — page 72 General Committee recommends: THAT the Director of Leisure Services be requested to provide a report on the Aurora Family Leisure Complex fitness centre cooling system, outlining the issues and how they may be addressed. CARRIED Capital Project 73073 - Elizabeth Hader Park Trail Connection — page 62 General Committee recommends: THAT Capital Project 73073 - Elizabeth Hader Park Trail Connection in the amount of $55,000, be placed above the line in the 2008 capital budget projects. CARRIED Capital Project 31021 - Vanden Sideroad Landscaping — page 68 General Committee recommends: THAT Capital Project 31021 - Vandort Sideroad Landscaping, in the amount of $75,000, be placed above the line in the 2008 capital budget projects. DEFEATED 11 General Committee - January 15, 2008 Special General Committee Report No. 07-48 Monday, November 26, 2007 Page 8 of 9 General Committee recommends: THAT Capital Project 31021 - Vandorf Sideroad Landscaping, in the amount of $75,000, be referred back to staff to provide a report on the history of Council decisions, previous reports and recent items involving truck traffic, pertaining to this matter, CARRIED Capital Project 13010 - Appraisal of Town Buildings — page 43 General Committee recommends: THAT Capital Project 13010 - Appraisal of Town Buildings, in the amount of $23,000, be placed above the line in the 2008 capital budget projects. CARRIED Capital Prolect43033 - 2008 -4 Mobile Digital Message Boards — page 67 General Committee recommends: THAT Capital Project 43033 - 2008 - 4 Mobile Digital Message Boards, in the amount of $100,000, be placed above the line in the 2008 capital budget projects. - CARRIED Capital Protect 12006 - Marketing Strategy Consultant —.page 67 General Committee recommends: THAT Capital Project 12006 - Marketing Strategy Consultant, in the amount of $20,000, be placed above the line in the 2008 capital budget projects. CARRIED General Committee recommends: THAT the proposed amendments be incorporated into the 2008 capital budget— analysis by project; and THAT the updated list show all changes clearly at the next budget meeting on Saturday, December 1, 2007, to assist with the ongoing review process; and THAT staff also provide an updated reserve schedule at that meeting. CARRIED 12 General Committee - January 15, 2008 Special General Committee Report No. 0748 Page 9 of 9 Monday, November 26, 2007 V ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 11:05 p.m. THE REPORT OF THE. SPECIAL GENERAL COMMITTEE MEETING 07-48 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, ❑ECEMBER 11. 2007. PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK 13 General Committee - January 15, 2008 14 General Committee - January 15, 2008 AURORA TOWN OF AURORA SPECIAL GENERAL COMMITTEE -AUDIT COMITTEE MEETING MINUTES NO. 07-49 Council Chambers Aurora Town Hall Tuesday, November 27, 2007 ATTENDANCE COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Collins- Mrakas, Gaertner (arrived at 6:03 p.m.), Granger (arrived at 6:15 p.m.), Marsh, MacEachern, McRoberts and Wilson MEMBERS ABSENT Councillor Buck OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public. Works, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 11 APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department be approved as presented. III DELEGATIONS (a) Mr. Allister Byrne of Grant Thornton Accounting Re: Review of 2008 Audit Plan Mr. Byrne provided the committee with an overview of the proposed 2008 Audit Plan. 15 General Committee - January 15, 2008 General Committee Report No. 0740 Page 2 of 3 Tuesday, November 27, 2007 General Committee recommends: THAT the presentation by Mr. Allister Byme of Grant Thornton Accounting be received. CARRIED IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 2. PS07.052 -2008 Audit Plan THAT the Audit Committee recommends to Council approval of the 2008 audit plan as presented by Grant Thornton. 3. FS07.053 - Agreement with Region of.York for Internal Audit Services THAT the Mayor and Clerk be. authorized to sign the Memorandum of Understanding with the Region of York for Internal Audit Services. CARRIED 1. FS07-051 - 2008 Regional Audit Plan (Attachment #f - 2008 Regional Audit Plan to be distributed at the meeting) General Committee recommends: THAT the Audit Committee recommends to Council approval of the 2008 Regional Audit Plan. CARRIED 4. Memorandum from the CAD - Northern 6 Internal Audit Best Practices General Committee recommends: THAT the memorandum from the CAD regarding the Northern 6 Internal Audit Best Practices be received for information. CARRIED . General Committee - January 15, 2008 General Committee Report No, 07-49 Tuesday, November 27, 2007 Page 3 of 3 Xf ADJOURNMENT General Committee recommends: THAT the meeting adjourn at 7:40 p.m. CARRIED THE REPORT OF SPECIAL GENERAL COMMITTEE MEETING 07-49 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, DECEMBER 11, 2007. PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK 17 General Committee - January 15, 2008 M. General Committee - January 15, 2008 AuRoRA TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-50 ATTENDANCE Council Chambers Aurora Town Hall Saturday, December 1, 2007 Mayor Morris in the Chair; Councillors Buck (left at 12:47p.m.), Collins-Mrakas (arrived at 10:07 a.m. and left at 3:17 p.m.), Gaertner, Granger, Marsh (left at 2:35 p.m.), MacEachem, McRoberts and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Financial Services/ Treasurer, Director of Leisure Services, Acting Director of Public Works, Financial Analyst/Budget Supervisor, Capital Assets Management Co-ordinator, and Administrative Co-ordinator/Deputy Clerk Mayor Morris called the meeting to order at 9:25 a.m. I DECLARATIONS OF PECUNIARY INTEREST - There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Il APPROVAL OF AGENDA General Committee recommends. THAT the agenda as circulated by the Corporate Services Department, with the following additional item, be approved. ➢ Delegation a) Copy of Presentation ➢ Correspondence from the Aurora Chamber of Commerce Re: Smart Commute Program ➢ Correspondence from the Manager of Parks Re: Henderson Drive Fencing CARRIED 19 General Committee - January 15, 2008 Special General Committee Report No. 07-50 Page 2 of 9 Saturday, December 1, 2007 III DELEGATIONS (a) Mr. John Gutteridge, Director of Financial Services Re: Reserve Fund Status and Capital Projects The Director of Financial Services provided an overview and status of the draft 2008 Capital Budget to date. Director of Financial Services also provided an overview of the projections of the capital reserves through to 2011. General Committee recommends: THAT an education session be planned in early January 2008 for those Members of Council with the Director of Financial Services/Treasurer regarding Development Charges. CARRIED General Committee recommends: THAT staff provide a summary of eligible projects in the obligatory reserves for 2007, 2008 and 2009; and THAT staff provide further information regarding Capital Project 81 — Aurora Recreation Complex Arena Rooftop Unit. CARRIED General Committee recommends: THAT the presentation by the Director of Financial Services/Treasurer be received for information. CARRIED IV CONSIDERATION OFITEMS REQUIRING SEPARATE DISCUSSION 1. Memorandum from the Director of Financial Services Attachments 1 — Follow-up on GO Crossing at Cousins Drive General Committee recommends: THAT attachment 1 providing a follow-up on the GO crossing at Cousins Drive be received for information. CARRIED General Committee recommends: THAT the correspondence from GO Transit be referred back to staff for a memorandum outlining potential safety concerns that may warrant a more formal crossing at Cousins .Drive; and 20 General Committee - January 15, 2008 Special General Committee Report No. 07-50 Page 3 of 9 Saturday, December 1, 2007 THAT staff contact Transport Canada to obtain their comments regarding the pedestrian crossing of the GO railway tracks at Cousins Drive and report back to Council by the end of June 2008. CARRIED Attachment 2 — Patch House — Conditions of Draft Approval for Subdivision Agreement General Committee recommends: THAT attachment 2 regarding the Petch House - conditions of draft approval for the subdivision agreement be received for information. CARRIED Attachment 3 — Pavement Condition Index (PC]) & 10 Year Roads Plan General Committee recommends: THAT all of the capital road projects in the Draft 2008 Capital Budget, including Allaura Boulevard, Englehard Drive, Boulding Drive, Navan Crescent and Hawthorne Lane, be placed above the line in the 2008 capital budget projects. A=14404114r7 General Committee recommends: THAT staff provide an updated report on the Pavement Condition Index (PCI) and the 10 year plan by the end of June 2008. CARRIED The meeting recessed at 12:47 p.m. Councillor Buck left the meting at 12:47 p.m. The meeting reconvened at 1:22 p.m. Attachment 4 - Vandorf Sideroad Landscaping General Committee recommends: THAT attachment 4 regarding the Vandorf Sideroad landscaping be received for information. - 1 7 21 General Committee - January 15, 2008 Special General Committee Report No. 07-50 Page 4 of 9 Saturday, December 1, 2007 Attachment 5 — Capital Asset Management System General Committee recommends: THAT attachment 5 regarding the Capital Asset Management System be received for information. CARRIED Attachment 6 — 2008 Summary of Capital Projects — page 16 General Committee recommends: THAT Capital Project 73086 — Henderson Drive Fencing be deleted from the budget. CARRIED Capital Project 14030 — Capital Asset Management System — page 17 General Committee recommends: THAT Capital Project 14030 — Capital Asset Management System be placed above the line in the 2008 capital budget projects. CARRIED Capital Project 42022 — Wastewater Infrastructure Rehabilitation Program — Page 20 General Committee recommends: THAT Capital Project 42022 — Wastewater Infrastructure Rehabilitation Program be placed above the line in the 2008 capital budget projects. CARRIED Capital Project 73089 — Lambert Wilson Park Pathway Paving — page 24 General Committee recommends: THAT Capital Project 73089 — Lambert Wilson Park Pathway Paving be placed above the line in the 2008 capital budget projects. CARRIED Capital Project 34211 — 2007 Snow Storage Site Selection & Construction — t age 29 General Committee recommends: THAT Capital Project 34211 — 2007 Snow Storage Site Selection & Construction be placed above the line in the 2008 capital budget projects, subject to the consideration of the report previously requested by Council and the funding for the project be from the Parks Master Plan Reserve, CARRIED 22 General Committee - January 15, 2008 Special General Committee Report No. 07-50 Page 5 of 9 Saturday, December 1, 2007 Capital Project 12009 — Corporate Organizational Structure Review — pane 56 General Committee recommends: THAT Capital Project 12009 — Corporate Organizational Structure Review be placed above the line in the 2008 capital budget projects. CARRIED Capital Project 12004 — Governance Review - page 75 General Committee recommends: THAT Capital Project 12004 — Governance Review be deferred to 2009. CARRIED Capital Project 81003 — Heritage District Study/Plan — page 87 General Committee recommends: THAT Capital Project 81003 — Heritage District Study/Plan be placed above the line in the 2008 capital budget projects. ..7:If7 Capital Project 43036 -2007 Wastewater System Rehabilitation Program - page 23 General Committee recommends: THAT Capital Project 43036 - 2007 Wastewater System Rehabilitation Program be placed above the line in the 2008 capital budget projects. CARRIED General Committee recommends: THAT Capital Project 14026 - Evergreening (Computer Equipment Replacement) be placed above the line in the 2008 capital budget projects. WITERTMI Capital Project 72077 - Aurora Recreation Complex (ARC) Arena Rooftop Unit -page 81 General Committee recommends: THAT Capital Project 72077 - Aurora Recreation. Complex (ARC) Arena Rooftop Unit be placed above the line in the 2008 capital budget projects. CARRIED 23 General Committee - January 1.5, 2008 Special General Committee Report No. 07.50 Page 6 of 9 Saturday, December 1, 2007 General Committee recommends: THAT staff provide a cost benefit report for the operation of the arenas at the Aurora Recreation Complex during the summer. CARRIED Councillor Marsh left at 2:35 p.m. Capital Project 14024 - Computer Hardware - page 50 General Committee recommends: THAT Capital Project 14024 - Computer Hardware be placed above the line in the 2008 capital budget projects at a cost of $90,000. DEFEATED General Committee recommends: THAT Capital Project 14024 - Computer Hardware be placed above the line in the 2008 capital budget projects at a cost of $30,000._ CARRIED Capital Prolect 43029 - Structural Watermain Relining Program - page 22 . General Committee recommends: THAT Capital Project 43029- Structural Watermain Relining Program be placed above the line in the 2008 capital budget projects. CARRIED Capital Project 81005 - Conformity with Places to Grow Plan - pane 27 General Committee recommends: THAT staff provide a status report regarding Capital Project 81005 - Conformity with Places to Grow Plan to the December 3, 2007 budget meeting, outlining if this project is eligible under development charges funding and when the report is required. CARRIED Capital Project 42043 —Haida Drive Multi -Plate Culvert Rehabilitation — page 28 General Committee recommends: THAT Capital Project 42043- Haida Drive Multi -Plate Culvert Rehabilitation be placed above the line in the 2008 capital budget projects. CARRIED 24 General Committee - January 15, 2008 Special General Committee Report No. 07-50 Page 7 of 9 Saturday, December 1, 2007 Capital Project 42033 - Industrial Parkway North Easement Storm Sewer Upgrade — page 35 General Committee recommends: THAT Capital Project 42033 - Industrial Parkway North Easement Storm Sewer Upgrade be placed above the line in the 2008 capital budget projects. CARRIED Capital Project 72054 —Aurora Community Centre Ice Plant Automation System -_page 57 General Committee recommends: THAT Capital Project 72054 - Aurora Community Centre Ice Plant Automation System be placed above the line in the 2008 capital budget projects and funded by the Municipal Capital Reserve. CARRIED Capital Project 31422 - Replacement of #37 Road Sweeper— page 77 General Committee recommends: THAT Capital Project 31422 - Replacement of 437 Road Sweeper be placed above the line in the 2008 capital budget projects and funded in the amount of $140,000 from the Equipment Fleet Reserve and $60,000 from the tax levy. CARRIED Capital Proiect 34143 -.Small Equipment Replacement — Public Works — page 7$ General Committee recommends: THAT Capital Project 34143 - Small Equipment Replacement — Public Works be placed above the line in the 2008 capital budget projects. CARRIED Capital Project 71017 - Small Equipment Replacement — Parks — page 79 General Committee recommends: THAT Capital Project 71017 - Small Equipment Replacement — Parks be placed above the line in the 2008 capital budget projects. CARRIED Capital Proiect 71046 - AAC2 Interior Roof Deck — page 93 General Committee recommends: THAT Capital Project 71046 - AAC2 Interior Roof Deck be placed above the line in the 2008 capital budget projects. KK111 9 General Committee - January 15, 2008 Special General Committee Report No. 07-50 Page 8 of 9 Saturday, December 1, 2007 Councillor Collins-Mrakas left at 3:17 p.m. Capital Project 72078 - Aurora Family Leisure Complex Arena Door— page 48 General Committee recommends: THAT Capital Project 72078 - Aurora Family Leisure Complex Arena boor be placed above the line in the 2008 capital budget projects. CARRIED Capital Project 81001 - Growth - Related Studies - page 21 General Committee recommends: THAT Capital Project 81001 - Growth - Related Studies be placed above the line in the 2008 capital budget projects; and THAT Council discuss the matter of staffing at a future meeting. CARRIED Mayor Morris vacated the Chair and Councillor McRoberts assumed the Chair. Councillor McRoberts vacated the Chair and Mayor Morris resumed in the Chair. Capital Project 14030 - Capital Asset Management System -- page 17 General Committee recommends: THAT Capital Project 14030 - Capital Asset Management .System be placed above the line in the 2008 capital budget projects in the amount of $150,000. CARRIED 2. Finalize Review of the 2008 Capital Projects General Committee recommends: THAT the final review, of the 2008 Capital Project be received for information. CARRIED 26 General Committee - January 15, 2008 Special General Committee Report No. 07-50 Page 9 of 9 Saturday, December 1, 2007 4. Correspondence from the Newmarket Chamber of Commerce Re: Smart Commute Program ADDED ITEM General Committee recommends: THAT the correspondence from the Newmarket Chamber of Commerce regarding the Smart Commute Program be received for information. and referred to the December 3, 2007 budget meeting. CARRIED 5. . Correspondence from the Manager of Parks Re: Henderson Drive Fencing ADDED ITEM General Committee recommends: THAT the correspondence from the Manager of Parks regarding Henderson Drive fencing be received for information. CARRIED 1. Memorandum from the Director of Financial Services General Committee recommends: THAT the balance of the memorandum from the Director of Financial Services received for information. CARRIED V ADJOURNMENT General Committee recommends: THAT.the meeting be adjourned at 3:56 p.m. CARRIED THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-50 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, DECEMBER 11, 2007, PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK 27 General Committee - January 15, 2008 M General Committee - January 15, 2008 Aui;,,oRA TOWN OFAURORA GENERAL COMMITTEE MEETING MINUTES NO. 07-52 Council Chambers Aurora Town Hall Tuesday, December 4, 2007 ATTENDANCE COMMITTEE MEMBERS Councillor Gaertner in the Chair; Mayor Morris (arrived at 7:10 p.m.), Councillors Collins-Mrakas, (arrived at 8:58 p.m.) Granger, Marsh, MacEachern, McRoberts and Wilson MEMBERS ABSENT Councillor Buck was absent. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Town Solicitor, and Council/Committee Secretary. Councillor Gaertner called the meeting to order at 7:06 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor McRoberts declared an interest in item 21 — Memorandum from the Fire Chief regarding Traffic Calming, by virtue of his residence in the vicinity of the subject area and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. H APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: ➢ Withdrawal of Delegation (b) — Ms Kristen Yemm-Brodie Communications & Marketing Co-ordinator Re: Intranet Demo ➢ Delegation (c) — Ms Barb Morris Re: Item 2(7) — Traffic Safety Advisory Committee Meeting Minutes--TSAC07-016 — Safety Concerns on Murray Drive ➢ NEW ITEM 28 — Memorandum from the Director of Planning Re: Item 17 — PL07-148 - Zoning By-law Amendment Infill Housing By-law — File D14-08-07 ➢ Delegtion (d)—Mr. Danny Panagoulia Re: Item 17 - PL07-148 — Zoning By-law Amendment inflll Housing By-law - File D14-08-07 29 General Committee - January 15, 2008 General Committee Report No. 07-52 Tuesday, December 4, 2007 Page 2 of 12 ➢ Delegation (a) — Mr. Frank D'Amico Re: Item 17 - PL07-148 — Zoning By-law Amendment Infill Housing By-law - File D14-08-07 ➢ Delegation (f)— Mr. Hugh Thomas Re: Item 17 - PL07.148 — Zoning By-law Amendment Infill Housing By-law - File D14-08-07 ➢ Delegation (g) — Mr. Gus Leonfis Re: Item 17 - PL07-148 — Zoning By-law Amendment Infill Housing By-law - File D14-08-07 ➢ NEW ITEM 29 — Correspondence from Ms Sandra Linton Re: Item 17 - PL07-148 — Zoning By-law Amendment Infill Housing By-law - File D14-08-07 ➢ NEW ITEM 30 - Correspondence from Ms Allison Halls Re: Item 6 - C807.046 — 2008 Pet Licensing Fees ➢ NEW ITEM 31 - Memorandum from the Director of Corporate Services Re: Closed Session Meeting Agenda ➢. Additional Material -- Sports Field and Park Use Policy Re: Item 8 - LS07-046 -- Department of Leisure Services — Sports Field Use Policy III ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes, 07-43, November 6, 2007 General Committee recommends: THAT item 3(2) on page 7 be amended to delete "and endorsement" in the second paragraph. CARRIED Special General Committee Meeting Minutes, 07.44, November 10, 2007 Special General Committee Meeting Minutes, 07-45, November 19, 2007 General Committee Meeting Minutes, 07-46, November 20, 2007 General Committee recommends: THAT the General Committee Meeting minutes 07-43, as amended, the General Committee Meeting minutes 07-46, and the Special General Committee Meeting minutes 07-44 and 0745 be adopted. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2(4), 4, 5, 6, 9, 10, 11, 12, 14, 17, 18, 19, 20, 21, 27, 28 and 29 were identified for discussion. 30 General Committee - January 15, 2008 General Committee Report No. 07-52 Page 3 of 12 Tuesday, December 4, 2007 V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: AAC07.05 — Accessibility Advisory Committee Meeting, November 7, 2007 THAT the Accessibility Advisory Committee Meeting minutes from the November 7, 2007 meeting be received and the recommendations contained therein be adopted. 3. LSAC07-07 — Leisure Services Advisory Committee Meeting November 15, 2007 THAT the Leisure Services Advisory Committee Meeting minutes from the November 15, 2007 meeting be received and the recommendations contained therein be adopted. , LS07-044 — Purchase of Electrical Components LS2007.115 THAT Council approve the award of Request for Quotation LS2007-115 for the supply and delivery of various electrical components to Guillevin International Co. in the amount of $52,533.41 excluding applicable taxes. 8. LS07-046 — Department of Leisure Services — Sports Field Use Policy THAT the General Committee endorse the revised Sports Field Use Policy for implementation prior to the commencement of the 2008 playing season, subject to any comments or revisions as recommended by the General Committee. 13. PW07-045 -- Award of Tender LS-2007-63 — For the Supply & Delivery of Two (2) 2007 Four -Wheel Drive Agricultural Tractors THAT Tender No. LS-2007-63 - for the Supply and Delivery of Two (2) 2007 Four -Wheel Drive Agricultural Tractors be awarded to Hutchinson Farm Supply at the. combined tendered price of $83,299.32, including PST; and THAT $6,176.76 of the excess funds from Project No. 71034 be transferred to Project No. 71021to cover the shortfall of funds in that capital replacement purchase. 15. ADM07-015 — Extension of Agreement for Provision of External Legal Services THAT the provision of external legal services previously by the roster of firms as noted and as previously approved by Council on December 7, 2004, be hereby extended upon the terms and conditions provided herein for a further two (2) year term commencing January 1, 2008, as follows: 31 General Committee - January 15, 2008 General Committee Report No. 07-52 Tuesday, December4, 2007 Page 4 of 12 AREA OF LAW LEGAL FIRM General Municipal Weir Fouids, LLP (Primary Service Provider) Alyd & Berlis Gowling Lafleur Henderson Thomson Rogers Planning and Weir Foulds, LLP (Primary Service Provider) Development Aird & Berlis Gowling Lafleur Henderson Thomson Rogers Litigation Paterson MacDougall Thomson Ro ers Environmental _ Wilms & Shier Gowling Lafleur Henderson AND THAT Hicks, Morley, Hamilton, Stewart and Storie continue as the primary service. provider in the area of labour and employment law; AND THAT the Town Solicitor be authorized to retain external legal services from the list of approved firms, and alternatively, from any other firms as required on an exceptional and as -needed basis. 16. PL07-143 — Proposed Regional Official Plan Amendment Pertaining to the 2C Lands THAT report,PL07-143 be received as information. 22. Memorandum from the Director of Corporate Services Re:Pending List — Remembrance Day Services THAT the memorandum regarding Remembrance Day Services be received for information. 23. Memorandum from the Director of Corporate Services Re: Pending List — Taxi By-law Amendment re: Brokerage Dispatch THAT the memorandum regarding Taxi By-law Amendment regarding Brokerage Dispatch be received for. information. 24. Memorandum from the Director of Corporate Services Re: Pending List — Waste Containers & Newspaper Boxes THAT the memorandum regarding Waste Containers & Newspaper Boxes be received for information. 25. Memorandum from the Director of Leisure Services Re: Pending List Item #LS6 — Litter in Parks THAT the memorandum regarding Litter in Parks be received for information. 32 General Committee - January 15, 2008 General Committee Report No. 07-52 Page 5 of 12 Tuesday, December 4, 2007 . 26. Memorandum from the Director of Leisure Services Re: Pending List Item #N63 Summit Park Tennis Reconstruction 2007 THAT the memorandum regarding Summit Park Tennis Reconstruction 2007 be received for information. CARRIED VI DELEGATIONS (a) Mr. Paul LaCroix Re: Development on Bayview Avenue — Large Power Lines Mr. Paul LaCroix, resident of 19 Ing Court, addressed committee to advise of the large power lines that have been installed across the back of his property, which now block the view for which he originally purchased the property. Mr. LaCroix advised that he has contacted PowerStream regarding the issue and, although they were sympathetic, advised that they could not assist in rectifying the matter. Mr. LaCroix requested that the Town of Aurora review the situation and assist by installing landscaping to obstruct the view of the power lines. General Committee recommends: THAT the comments of the delegate be received. CARRIED General Committee recommends: THAT staff make a formal request to PowerStream to meet with Council and staff, as soon as possible, in order to educate us and explain how the process of installing power lines is implemented and to discuss our concerns pertaining to regional roads. CARRIED (b) Ms Kristen Yemm-Brodie, Communications & Marketing Co-ordinator Re: Intranet Demo This delegation was withdrawn from the agenda. General Committee recommends: THAT items 17, 28, 29 and delegations (d), (e), (f) and (g) be brought forward. CARRIED 17, PL07-148 —Zoning By-law Amendment - Infill Housing By-law File D14-08-07 28. Memorandum from the Director of Planning Re: Item 17 — PL07.148 —Zoning By-law Amendment - Infill Housing By-law File D14-08-07 (Added Item) 33 General Committee - January 15, 2008 General Committee Report No. 07-52 Tuesday, December 4, 2007 Page 6 of 12 29. Correspondence from Ms Sandra Linton Re: Item 17 — PL07-148 --Zoning By-law Amendment - Infill Housing By-law File D14-08-07 (Added Item) (d) Mr. Danny Panagoulia Re: Item 17 - PL07-148 —Zoning By-law Amendment Infill Housing By-law File D14-08-07 (Added Item) Mr. Danny Panagoulia addressed committee pertaining to 117.Hillview Drive and advised that he did not receive notice of the proposed by-law and requested that the matter be deferred, General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (e) Mr. Prank D'Amlco Re: Item 17 - PL07-148 —Zoning By-law Amendment Infill Housing Bylaw - File D14-08-07 (Addeditem) Mr. Howard Freedman spoke on behalf of Mr. Frank D'Amico, requesting that the matter be deferred. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (f) Mr. Hugh Thomas Re: Item 17 - PL07-148 —Zoning By-law Amendment Infill Housing By-law - File D14.08.07 (Added Item) Mr. Hugh Thomas declined to appear as a delegate and the delegation was deferred. (g) Mr. Gus Leontis Re: Item 17 - PL07-148 —Zoning By-law Amendment Infill Housing By-law - File D14.08.07 (Added Item) Mr. Gus Leontis declined to appear as a delegate and the delegation was deferred. General Committee recommends: THAT items 17, 28, 29 and delegations (d), (a), (0 and (g) be deferred. CARRIED M General Committee - January 15, 2008 General Committee Report No. 07.52 Tuesday, December4, 2007 Page 7 of 12 (c) Ms Barb Morris Re: Item 2(7) — Traffic Safety Advisory Committee Meeting Minutes -- TSAC07-016 — Safety Concerns on Murray Drive (Added Item) Ms Barb Morris addressed committee to raise the issue of speeding on Murray Drive. Ms Morris suggested that the Town consider the installation of a four-way stop at the entrance to the high school at Milestone Crescent and Murray Drive as well as speed humps, rather than a Community Safe Zone. General Committee recommends: THAT the comments of the delegate be received and that item 2(7) be brought forward for discussion. CARRIED 2. TSACOI.07 —Traffic Safety Advisory Committee Meeting November 14, 2007 (7) TSAC07.016 - Safety Concerns on Murray Drive General Committee recommends: THAT Murray Drive from Wellington Street West to Kennedy Street West be designated as an official Community Safety Zone; and THAT a letter be sent to Ms. Barb Morris with the Traffic Safety Advisory Committee's recommendations. CARRIED General Committee recommends: THAT the balance of the Traffic Safety Advisory Committee Meeting minutes from the November 14, 2007 meeting be received and the recommendations contained therein be adopted. CARRIED General Committee recommends: THAT item 5 be brought forward for discussion. CARRIED 5. CS07-045 — Animal Control Services Contract General Committee recommends, THAT report CS07-045 - Animal Control Services Contract be received; and THAT the Town of. Aurora enter into a 3 year service agreement with the OSPCA (Ontario Society for the Prevention of Cruelty to Animals) for the provision of animal control and shelter services at a cost of $183,200 for 2008; $187,249 for 2009; and $191,387 for 2010, CARRIED 35 General Committee - January 15, 2008 General Committee Report No. 07.52 Page 8 of 12 Tuesday, December 4, 2007 VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None Vill CONSIDERATION OFITEMS REQUIRING SEPARATE DISCUSSION 4. C807.047 — Council Pending List General Committee recommends: THAT the Town Solicitor provide a memo to Council indicating the reason for the change in direction pertaining to the RFP process for LS07-030 — Award of Contract for Consolidated Facility Concession and Vending on.page 17 of report CS07-047— Council Pending List. CARRIED General Committee recommends: THAT the balance of report C807-047 — Council Pending List be received. CARRIED Councillor Collins-Mrakas arrived at 8:58 p.m. 6. CS07-046 — 2008 Pet Licensing Fees General Committee recommends: THAT report C307-046 - 2008 Pet Licensing Fees be received for information; and THAT the proposed amending by-law be presented at the Council meeting of December 11, 2008. Amendment: General Committee recommends: THAT an Information item be placed on the town website and in the Era Banner Notice Board informing residents of the change to the animal control contractor, as well as the pet licensing fees; and THAT door to door canvassers who sell pet licenses be instructed to distribute a flyer to each household which includes the following information: ➢ Phone number for animal control ➢ Hours of operation for animal control ➢ List of services provided by animal control ➢ The cost of the contract for animal control ➢ Information regarding the leash -free dog park ➢ Information. regarding the ability to purchase a pet license in person at Town Hall ➢ Any additional information which staff deem appropriate; and 36 General Committee - January 15, 2008 General Committee Report No. 07-52 Tuesday, December 4, 2007 Page 9 of 12 THAT the license fee for a micro -chipped dog be $22.50 per year; and THAT the license fee for a micro -chipped cat be $15,00 per year; and THAT the fine for "Failing to Obtain a Dog or Cat License" be $200, and THAT the fine for "Allowing a Dog or Cat to Run at Large" be $300. CARRIED The main recommendation was CARRIED AS AMENDED. 9. ADM07-014 - Amendments to the Municipal Act, 2001 Appointment of an Investigator General Committee recommends: THAT Council receive this report respecting the appointment of an Investigator pursuant to section 239.1 and 239.2 of the Municipal Act, 2001, for information; and THAT the Mayor and Clerk be authorized to execute the Investigator Services Agreement substantially in the form attached appointing the Local Authority Services Ltd. (LAS) as the Investigator in the event that a request for an investigation is received, and THAT Council enact a By -Law appointing LAS as the Investigator to act when a complaint is made and an investigation is triggered. CARRIED 10. ADM07-016 — Amendments to the Municipal Act, 2001, Delegation Policy General Committee recommends: THAT Council receive this report respecting the adoption of a delegation policy for information; and THAT Council adopt the attached Delegation Policy in accordance with section 270(1)6 of the Municipal Act, 2001, as amended. CARRIED 11. PL07-144 — Zoning By-law Amendment Farland Properties 130 Industrial Parkway North File D14-01-07 General Committee recommends: THAT Council enact Implementing Zoning By-law 4974-07.D. CARRIED 37 General Committee - January 15, 2008 General Committee Report No. 07-52 Tuesday, December 4, 2007 Pago 10 of 12 12. , PL07-146 — Application for Site Plan Approval Cherry Hill Park Development Inc. Lot 14, Plan 65M-3974 File D11-13.07 General Committee recommends: THAT report PL07-146 be received as information; and THAT, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Agreement between the owner and the Town of Aurora to permit the construction of a 2-storey, 4,013.06 square metre (43,200.75 square feet) multi -unit industrial building. CARRIED 14. PW07.046 — Recycling Services in Public Spaces General Committee recommends: THAT Council receive report PW07-046, regarding the provision of recycling services in public spaces; and THAT Council direct staff to further investigate all of the options outlined in report PW07-046, and report back to Council prior to the 2008 Budget deliberations with further details and budget impacts for the options; and THAT, for 2008, staff be directed to proceed to implement Option "D", to placard all existing waste receptacles in public areas to help deter recyclable materials going to landfill. Amendment: THAT report PW07-046 — Recycling Services in Public Spaces be referred to the Environmental Advisory Committee for information on their January 2008 agenda. CARRIED The main recommendation was CARRIED AS AMENDED. 18, Key Performance Indicators and Business Plan Update ➢ Administration — Chief Administrative Officer's Office Y Administration — Legal Services Y Administration — Economic Development Office ➢ Administration — Communications & Marketing ➢ Planning & Development Services ➢ Corporate Services ➢ Financial Services ➢ Building Administration ➢ Public Works General Committee recommends: THAT the Key Performance Indicators and Business Plan Updates be deferred to the January 15, 2008 General Committee meeting. CARRIED 38 General Committee - January 15, 2008 General Committee Report No. 07-52 Page 11 of 12 Tuesday, December4, 2007 19. Resolution from the Municipality of Morris-Turnberry (Tabled by Councillor Gaertner). General Committee recommends: THAT this matter be referred to the Environmental Advisory Committee. CARRIED 20. Resolution from the City. of Waterloo (Tabled by Councillor Gaertner) General Committee recommends: THAT this matter be referred to the Environmental Advisory Committee. .�71t7r�7 Councillor McRoberts, having declared an interest in item 21, did not take part in any discussion regarding tragic calming in the north-east quadrant. 21. Memorandum from the Fire Chief Re: Traffic Calming General Committee recommends: THAT the memorandum from the Fire Chief regarding Traffic Calming be received for information. CARRIED -General Committee recommends: THAT the meeting be extended until 10:45 p.m. WITZMEne 27. Memorandum from the Town Solicitor Re: Committee Declaration of Appointed Office General Committee recommends: THAT the memorandum from the Town Solicitor regarding Committee Declaration of Appointed Office be received for information. Amendment: General Committee recommends: THAT the memorandum from the Town Solicitor regarding Committee Declaration of Appointed Office, be placed on the Economic Development Advisory Committee agenda. CARRIED The main recommendation was CARRIED AS AMENDED. 39 General Committee - January 15, 2008 General Committee Report No. 07-52 Page 12 of 12 Tuesday, December 4, 2007 IXIVEWBUSINESS/GENERALINFORMATION—COUNCILLORS The Chief Administrative Officer requested that the Closed Session on December 11, .2007 begin at 5:30 p.m. preceding the Council meeting. A quorum was received for the time change, but Councillor Gaertner requested that the CAO review the Council agenda for December 11, 2007 and decide whether the early time is necessary. Councillor McRoberts requested that the CAO discuss at Senior Management Team, the section in staff reports regarding Options and Additional Options. Mayor Morris indicated that, due to unforeseen circumstances, Yonge Street was not closed during the Remembrance Day ceremony and that steps will be taken to ensure that no problem arise in future years. X CLOSED SESSION The closed session was withdrawn. XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:50 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-52 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, DECEMBER 11, 2007, WITH THE EXCEPTION OF ITEMS 6 AND 15 WHICH WERE DISCUSSED AND ADOPTED AS AMENDED AND ITEMS 8 AND 14 WHICH WERE ADOPTED AS ORIGINALLY PRESENTED. PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK .e General Committee.- January 15, 2008 CENTRAL 'YORKFIRE SERVICES JOINT COUNCIL COMMITTEE MEETING TUESDAY, NOVEMBER 27, 2007 AT 1:30 P.M. TOWN OF AURORA, COUCIL CHAMBERS MINUTES For consideration by Committee of the Whole at its meeting of December 10, 2007 A meeting of the Joint Council Committee was held on Tuesday, November 27, 2007 at 1:30 p.m. in the Council Chambers at the Town of Aurora. Members Present: Newmarket Aurora Absent: Councillor Emanuel Regional Councillor Taylor Councillor Woodhouse Councillor Marsh Councillor Wilson Councillor Buck Staff: Newmarket R. N. Shelton, Chief Administrative Officer M. Mayes, Assistant Director of Finance L. Gibson, Deputy Clerk Aurora J. Rogers, Chief Administrative Officer CYFS: J. Molyneaux, Fire Chief K. Bone, Deputy Fire Chief P. Leslie, Deputy Fire Chief The meeting was called to order at 1:30 p.m. Councillor Emanuel in the Chair. ADDITIONS TO THE AGENDA Moved by Councillor Marsh Seconded by Councillor Woodhouse THAT the order of the agenda be altered by adding the following items for consideration: 1. Item 6 Memorandum from Councillor Emanuel, Chair JCC and Councillor Grace Marsh, Vice -Chair JCC dated November 22, 2007 regarding the Extension of ChairfVice Chair Length of Service. 2. Presentation Two Firefighters to be presented with Career Firefighter. Certificates CARRIED 41 General Committee - January 15, 2008 DECLARATIONS None. The Fire Chief presented Chris Airey and Phil Montgomery with their Career Firefighter Certificates. None Councillor Wilson requested that another item be added to the agenda. Moved by Councillor Wilson .Seconded by Councillor Woodhouse THAT Staff Memo from the Fire Chief dated November 19, 2007 regarding Traffic Calming be added to the agenda. CARRIED 1. JOINT COUNCIL COMMITTEE — NOVEMBER 27, 2007 — ITEM 1 APPROVAL OF MINUTES Joint Council Committee Minutes of October 16, 2007. Discussion ensued regarding the recommendation for Item 6 Outdoor Fireplace/Open Air Burning. An amendment was made by adding the following words to the end of the recommendation "and report back to the Committee on options for parity'. Moved by Regional Councillor Taylor Seconded by Councillor Marsh THAT the Joint Council Committee Minutes of October 16, 2007, as amended, be approved. CARRIED 2. JOINT COUNCIL COMMITTEE — NOVEMBER 27, 2007 — ITEM 2 CENTRAL YORK FIRE SERVICES REPORT 2007-18 (REVISED) 2008 CENTRAL YORK FIRE SERVICES BUDGET Fire Services Report 2007-18 (Revised) dated September 27, 2007 regarding 2008 Central York Fire Services Budget. Discussion ensued regarding a number of the budget items and staff provided a response to all inquires. Discussion also ensued regarding future vehicle purchases and Central York Fire Services - Joint Council Committee Minutes — November 27, 2007 42 Page 2 of 6 General Committee - January 15, 2008 consideration for environmental friendly vehicles. The Fire Chief advised of a $50,000 reduction to the budget amount to line item 4465 Dispatch Services. Moved by Councillor Wilson Seconded by Councillor Woodhouse THAT the Fire Chief research the option of obtaining environmentally friendly vehicles for future purchases. CARRIED Moved by Councillor Wilson Seconded by Councillor Woodhouse The Joint Council Committee recommends to the Councils of Newmarket and Aurora: THAT Fire Services Report 2007-18 (Revised) dated September 27, 2007, be received for information and the following recommendations, as .amended, be approved; 1. THAT the 2008 Central York Fire Services capital and operating budgets as submitted be approved by the JCC; 2. AND THAT the capital and operating budgets as approved by JCC be forwarded, as required by the Master Fire Service Plan, to the Town of Aurora for comment and to the Town of Newmarket for inclusion during the 2008 budget process. CARRIED 3. JOINT COUNCIL COMMITTEE — NOVEMBER 27, 2007 — ITEM 3 CENTRAL YORK FIRE SERVICES REPORT 2007-20 FIRE STATION MAINTENANCE INVENTORY Fire Services Report 2007-20 dated November 13, 2007 regarding Fire Station Maintenance Inventory. Moved by Councillor Wilson Seconded by Councillor Woodhouse THAT Fire Services Report 2007-20 dated November 13, 2007 regarding Fire Station Maintenance Inventory be received for information purposes. CARRIED Central York Fire Services - Joint Council Committee Minutes — November 27, 2007 43 _ Page 3 of 6 General Committee - January 15, 2008 4. JOINT COUNCIL COMMITTEE — NOVEMBER 27, 2007 —ITEM 4 MONTHLY CALL SYNOPSIS Monthly Call Synopsis and additional information for the months of September and October 2007. Moved by Councillor Marsh Seconded by Regional Councillor Taylor THAT the Monthly Call Synopsis and additional information for the months September and October 2007 be received for information. 5. JOINT COUNCIL COMMITTEE — NOVEMBER 27, 2007 — ITEM 5 OUTSTANDING MATTERS LIST The Committee reviewed the list of outstanding matters. Discussion ensued regarding Item 2 on the Outstanding Matters List. Moved by Councillor Wilson Seconded by Councillor Woodhouse THAT the Outstanding Matters List be received; AND THAT Item 2 on. the Outstanding Matters List regarding the Outdoor Fireplace/Open Air Burning be amended to read "THAT the Fire Chief find parity for both the Towns of Newmarket .and Aurora with respect to outdoor fireplace/open air burning and with similar by-law restrictions and report back to the Committee with options." CARRIED 6. JOINT COUNCIL COMMITTEE — NOVEMBER 27, 2007 -- ITEM 6 MEMORANDUM REGARDING EXTENSION OF CHAIR/VICE-CHAIR LENGTH OF SERVICE Memorandum from Councillor Chris Emanuel, Chair JCC and Councillor Grace Marsh, Vice -Chair, JCC dated November 22, 2007 regarding Extension of Chair/Vice-Chair Length of Service. Moved by Councillor Marsh Seconded by Regional Councillor Taylor Central York Fire Services -Joint Council Committee Minutes — November 27, 2007 44 Page 4 of 6 General Committee - January 15, 2008 THAT the JCC recommends to the Councils of Newmarket and Aurora: THAT the Consolidated Fire Services Agreement, specifically Section 2 of Schedule A regarding ChairNice-Chair, be amended to read as follows: "The committee shall elect a Chair and Vice -Chair bi-annually from its members to coincide with the Council term of office. At any given time the Chair and Vice -Chair shall not both be members from the same municipality and the appointments shall rotate bi-annually (i.e. where an Aurora member is Chair for one two (2) year term, a Newmarket member shall be Chair the subsequent two (2) year term; and so on). Each shalt serve for a two (2) year term, unless a shorter term is determined by the Committee." CARRIED 7. JOINT COUNCIL COMMITTEE — NOVEMBER 27, 2007 — ITEM 7 MEMORANDUM REGARDING TRAFFIC CALMING Memorandum from the Fire Chief dated November 19, 2007 regarding Traffic Calming. Discussion ensued regarding traffic calming measures and the Fire Department's position. Moved by Councillor Marsh Seconded by Councillor Woodhouse THAT the Fire Chief review previous traffic calming correspondence and reports and report back to the Committee at the next JCC meeting with the Fire Department's position regarding traffic calming measures. CARRIED 8. JOINT COUNCIL COMMITTEE — NOVEMBER 27, 2007 —ITEM 8 NEW BUSINESS a) Councillor Woodhouse requested a verbal update on the Master Fire Plan Task Force review. Deputy Leslie provided a verbal update to the Committee. b) Regional Councillor Taylor inquired about receiving a report on major fires and their causes. Central York Fire services - Joint Council Committee Minutes — November 27, 2007 45 Page 5 of 6 General Committee - January 15, 2008 Moved by Councillor Woodhouse Seconded by Regional Councillor Taylor THAT the meeting adjourn. CARRIED There being no further business, the meeting adjourned at 2:45 p.m. Date Councillor Emanuel, Chair Central York Fire Services - Joint Council Committee Minutes — November 27, 2007 46 Page 6 of 6 General Committee.- January 15, 2008 AGENDAITEW /..�� TOWN OF AURORA AURORA GENERAL COMMITTEE No. GA07-04 SUBJECT: Graffiti Abatement Ad Hoc Committee - Recommendation Summary from November 29, 2007 DATE: January 15, 2008 RECOMMENDATIONS (1) Graffiti Abatement Ad Hoc Committee Minutes GA07-03 Thursday, October 25, 2007 THAT the Graffiti Abatement Ad Hoc Committee Minutes of meeting GA07-03 dated Thursday, October 25, 2007 be adopted. (2) Report from the By-law Services Co-ordinator Re: Update for Discussion on the Graffiti Abatement Program THAT staff bring back a report, including a job description and all associated costs, pertaining to the hiring of students for a graffiti abatement program for the Town of Aurora; and THAT staff review all possible provincial and federal funding, as well as all available options, in order to establish an eradication and clean-up program for graffiti in the Town of Aurora. (3) Press Release and Photograph from Frank Klees, MPP Article from the Auroran, Tuesday, November 20, 2007 THAT items 4 & 5 be received for information. ATTACHMENTS Attachment #1 — Graffiti Abatement Ad Hoc Committee Minutes of November 29, 2007 Prepared by: Carol Clark, Council/Committee Secretary Ext. 4227 Carol Clark Council/Committee Secretary On behalf of the Graffiti Abatement Ad Hoc Committee CVA General Committee - January 15, 2008 AuR oxA COMMITTEE MINUTES MEETING NO. 07-04 'Committee: Graffiti Abatement Ad Hoc Committee Date: Thursday, November 29, 2007 Time and Location: 7:00 p.m., Council Chambers Committee Members: Councillor Alison Collins-Mrakas, Chair, Allan Church, Michael Evans, Sean Herbinson, Jane Hinder (arrived at 7:07 p.m.), Kim Rogers (arrived at 7:07 p.m.) Absent: None Other Attendees: Sergeant Mark Lawrence, York Regional Police, Chris Alexander, By-law Services Co-ordinator, Heather Green, By- law EnforcementlLicensing Officer, Carol Clark, Council/Committee Secretary Councillor Collins-Mrakas called the meeting to order at 7:02 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Sean Herbinson Seconded by Alan Church THAT the agenda as circulated by the Corporate Services Department be approved. CARRIED General Committee - January 15, 2008 Graffiti Ad Hoc Committee Record No. 07-04 Page 2 of 4 Thursday, November 29, 2007 ADOPTION OF MINUTES 1. Graffiti Abatement Ad Hoc Committee Minutes GA07-03 Thursday, October 25, 2007 Moved by Michael Evans Seconded by Sean Merbinson THAT the Graffiti Abatement Ad .Hoc Committee Minutes of meeting GA07-03 dated Thursday, October 25, 2007 be adopted. CARRIED DELEGATIONS None MATTERS FOR CONSIDERATION 2. Presentation by the By-law Services Co-ordinator on Graffiti Sites Chris Alexander provided a verbal update on graffiti sites, indicating that, of the 362 sites identified, 326 of them are on public property and 36 are on private property. Mr. Alexander presented a breakdown of the various locations, showing 129 post office boxes, 113 hydro boxes, 9 Bell Canada boxes, and 8 cable boxes. Mr. Alexander advised that he and Heather Green met with representatives from Aurora Cable Internet and Bell Canada, and received a positive response regarding moving forward with a graffiti clean-up program. Jane Hinder arrived at 7:07 p.m. Kim Rogers arrived at 7:07 p.m. Ms Green advised that she met with Frank Klees, MPP, regarding graffiti within the Town of Aurora, who responded positively to a clean-up program and advised that provincial funding is available for youth entrepreneurial programs. Ms Green also indicated that Mr. Kloes suggested that areas prone to large amounts of graffiti could perhaps be used by business for their _advertisements and therefore could deter taggers. General Committee - January 15, 2008 Graffiti Ad Hoc Committee Record No. 07-04 Thursday, November 29, 2007 Page 3 of 4 3. Report from the By-law Services Co-ordinator Re: Update for Discussion on the Graffiti Abatement Program Mr. Alexander suggested that a poster campaign with high school students would be an avenue for education and would allow the students to qualify for community hours. Discussion took place around ideas such as: ➢ Graffiti Watch program including drop boxes and an awards program ➢ Community paint teams ➢ Clean-up days on private property ➢ Phone line tied to graffiti inventory ➢ Photos not be posted on the website, as it is advertising for taggers ➢ Anonymous approach for reporting ➢ Program outline: elements; action steps; deliverables • Elements: education; enforcement; eradication Moved by Kim Rogers Seconded by Alan Church THAT staff bring back a report, including a job description and all associated costs, pertaining to the hiring of students for a graffiti abatement program for the Town of Aurora; and ' THAT staff review all possible provincial and federal funding, as well as all available options, in order to establish an eradication and clean-up program for graffiti in the Town of Aurora. CARRIED INFORMATIONAL. ITEMS 4. Press Release and Photograph from Frank Klees, MPP 5. Article from the Auroran, Tuesday, November 20, 2007 Moved by Sean Herbinson Seconded by Kim Rogers THAT items 4 & 5 be received for information. CARRIED 50 General Committee - January 15, 2008 Graffiti Ad Hoc Committee Record No. 07-04 Page 4 of 4 Thursday, November 29, 2007 NEW BUSINESS Jane Hinder advised that she received a letter from the Town of Aurora indicating that committee members who choose to communicate through any media shall be expected to feature an appropriate acceptable disclaimer stating, "The opinions reflected by the member are their own personal comments and are not endorsed nor representative of the Advisory Committee or the Town of Aurora Council'; and that such a disclaimer is to be featured in close proximity to the member's designation title affixed by the media involved. The next meeting is scheduled for Thursday, January 17, 2008. ADJOURNMENT Moved by Alan Church THAT the meeting be adjourned at 8:35 p.m. mooffff-lifft7awel Councillor Alison Collins-Mrakas Chair, Graffiti Abatement Ad Hoc Committee 51 General Committee - January 15, 2008 52 General Committee - January 15, 2008 LAG'ENDA TOWN OF AURORA AUR_C7RA GENERAL COMMITTEE No. AAC07-06 SUBJECT: Accessibility Advisory. Committee -Recommendation Summary from December 5, 2007 DATE: January 15, 2008 RECOMMENDATIONS (1) Accessibility Advisory Comm ittee Minutes Number 07-05 dated November 7, 2007 THAT the Accessibility Advisory Committee Minutes Number 07-05, as circulated, be adopted. (2) Full Service Gas Stations Whereas it is in the public interest to ensure accessibility to a full range of services and facilities for all members of the public; and Whereas the elderly and person with physical disabilities or limitations require access to full service gas stations; and Whereas there are NO full service gas stations presently operating in the Town of Aurora; NOW THEREFORE BE IT RESOLVED AS FOLLOWS: THAT the Canadian Petroleum Products Institute be requested to discuss with its members the need to ensure that gas stations make provisions for full service to patrons having special needs; and THAT the Ministry of Community and Social Services be requested to assist in the issue of accessibility to gas station services as part of their customer service standards contained in the AODA Regulations released in 2007; and THAT the Town of Aurora and. Staff use all available tools to ensure the provision of a full service component for all future gas station facilities in the Town of Aurora; and THAT the Town utilize its web site and the Notice Board to encourage the public to sign a petition requesting gas stations to provide full services for patrons with special needs; and THAT the Town correspond with all gas station operators in the Town of Aurora to request them to review their current operations to see what can be done to accommodate persons with physical disabilities and special needs; and 53 General Committee - January 15, 2008 December 4, 2007 - 2 - Report No. AAC07-05 THAT copies of this resolution be forwarded to the Canadian Petroleum Products Institute, Petroleum Companies, the Minister of Community and Social Services and all gas stations in Aurora. (3) Application for Site Plan Approval — Suncor Energy Products 15255 Leslie St. and 1540 Wellington St. E. THAT the Planning & Developments Services Dept, be requested to include a clause in the Site Plan Development Agreement which will require the applicant, Suncor Energy Products, to provide one full service island operating a minimum of 6 hours per day; and THAT signs be posted indicating full service and the hours of operation. (4) Audio System. for Financial Services Reception Counter THAT staff be authorized to acquire and install an audio system for the Financial Services Dept. reception counter at the best price available. (5) York Regional. Accessibility Committee Chair's Meeting Update THAT the update from C. Couchman regarding the York Regional Accessibility Committee Chair's meeting that was held on November 21, 2007 be received for information. (6) Paving of Pathways at Lambert Willson Park THAT Council be advised the Accessibility Advisory Committee does not support the use of funds from the Accessibility Reserve Account for the purposes of paving the pathways at the Lambert Willson Park. ATTACHMENTS Attachment #1 — Accessibility Advisory Committee Minutes of December 5, 2007 Prepared by: Bob Panizza, Director of Corporate Services Ext. 4221 Bob Pan1625 Director of Corporate Services On behalf of the Accessibility Advisory Committee 54 General Committee - January 15, 2008 AURORA COMMITTEE MINUTES MEETING. NO. 07-06 Committee: Accessibility Advisory Committee Date: Wednesday, December 5, 2007 Time and Location: 7:00 p.m., Leisure Services Board Room Committee Members: Catherine Couchman - Chair, Ann Boden Jane Boorman and Councillor Bob McRoberts Absent: John Lenchak Other Attendees: Director of Corporate Services The Chair called the meeting to order at 7:20 p.m. DECLARATIONS OF INTEREST There were no declarations of interest. APPROVAL OF AGENDA Moved by J. Boorman Seconded by Councillor McRoberts THAT the content of the agenda as circulated by the Corporate Services Department be approved. CARRIED ADOPTION OF MINUTES 1. Accessibility Advisory Committee Minutes Number 07.05 dated November 7, 2007 Moved by Ann Boden Seconded by Councillor McRoberts THAT the minutes of the Accessibility Advisory Committee meeting of November 7, 2007 be adopted. CARRIED 55 General Committee - January 15, 2008 Accessibility Advisory Committee Record No. 07-06 Page 2 of 4 Wednesday, December 5, 2007 DELEGATIONS None MATTERS FOR CONSIDERATION Full Service Gas Stations Moved by Councillor McRoberts Seconded by Ann Boden Whereas it is in the public interest to ensure accessibility to a full range of services and facilities for all members of the public; And whereas the elderly and person with physical disabilities or limitations require access to full service gas stations; . And whereas there are NO full service gas stations presently operating in the Town of Aurora; NOW THEREFORE BE IT RESOLVED AS FOLLOWS: That the Canadian Petroleum Products Institute be requested to discuss with its members the need to ensure that gas stations make provisions for full service to patrons having special needs; That the Ministry of Community and Social Services be requested to assist in the issue of accessibility to gas station services as part of their customer service standards contained in the AODA Regulations released in 2007; And that the Town of Aurora and Staff use all available tools to ensure the provision of a full service component for all future gas station facilities in the Town of Aurora; And that the Town utilize its web site and the Notice Board to encourage the public to sign a petition requesting gas stations to provide full services for patrons with special needs; And that the Town correspond with all gas station operators in the Town of Aurora Aurora to request them to review their currentoperations to see what can be done to accommodate persons with physical disabilities and special needs; And further that copies of this resolution be forwarded to the Canadian Petroleum Products Institute, Petroleum Companies, the Minister of Community and Social Services and all gas stations in Aurora. CARRIED 56 General Committee.- January 15, 2008 Accessibility Advisory Committee Record No. 07-06 Page 3 of 4 Wednesday, December 5, 2007 2. Application for Site Plan Approval -- Suncor Energy Products 15255 Leslie St. and 1540 Wellington St. E. Moved by J. Boorman Seconded by A. Boden THAT the Planning & Developments Services Dept, be requested to include a clause in the Site Plan Development Agreement which will require the applicant, Suncor Energy Products, to provide one full service island operating a minimum of 6 hours per day; And further that signs be posted indicating full service and the hours of operation. CARRIED 3. 2008 Accessibility Plan Recommendations Moved by J. Boorman Seconded by Councillor McRoberts THAT the proposed recommendations presented at this meeting be incorporated as part of the draft 2008 Accessibility Plan; And that the Committee be provided with a copy of the pending items list. CARRIED 4. Audio System for Financial Services Reception Counter Moved by Councillor McRoberts Seconded by J. Boorman That staff be authorized to acquire and install an audio system for the Financial Services Dept. reception counter at the best price available. CARRIED 5. York Regional Accessibility Committee Chair's Meeting - Update Moved by Councillor McRoberts Seconded by A. Boden THAT the update from C. Couchman regarding the York Regional Accessibility Committee Chair's meeting that was held on November 21, 2007 be received for information. CARRIED 57 General Committee - January 15, 2008 Accessibility advisory Committee Record No. 07-06 Page 4 of 4 Wednesday, December 5, 2007 6. Paving of Pathways at Lambert. Willson Park Moved by J. Boorman Seconded by Ann Boden THAT Council be advised the Accessibility Advisory Committee does not support the use of funds from the Accessibility Reserve Account for the purposes of paving the pathways at the Lambert Willson Park. CARRIED ADJ®t RNMENT Moved by Councillor McRoberts THAT the meeting be adjourned at 8:55 p.m. Catherine Couchman, Chair CARRIED U1 General Committee - January 15, 2008 Vk TOWN OF AURORA AURORA GENERAL COMMITTEE No. EAC07-09 SUBJECT: Environmental Advisory Committee -Recommendation Summary from December 6, 2007 FROM: Environmental Advisory Committee DATE: January 16, 2008 RECOMMENDATIONS (1) Environmental Advisory Committee Meeting Record No. 07-08, dated Thursday, November 1, 2007 THAT the meeting Record No. 07-08 dated November 1, 2007, with the following amendment, be adopted: The word "residential" be deleted in the first sentence of the preamble and in the motion pertaining to delegation a). (2) Ms Kelly Spitzig, Policy & Planning Co-ordinator Waste Management Branch, York Region Re: York Region's Proposed Network of Community Environmental Centres THAT the presentation by Ms Kelly Spitzig, Policy & Planning Coordinator, Waste Management Branch, York Region be received. THAT the Environmental Advisory Committee endorse the concept of a Community Environmental Centre in Aurora and staff of the Town of Aurora and the Region of York discuss possible sites for locating such a facility in the Town of Aurora; and THAT the Region of York be requested to make a presentation to Aurora Council regarding the proposed network of Community Environmental Centres. (3) EAC07-002 — Pesticide By-law Update THAT report EAC07-002 and revised draft by-law be received; and 59 General Committee - January 15, 2008 January 15, 2008 - 2 - Report No EAC07.09 THAT the draft by-law be extensively circulated to all interested stakeholders including residents, property owners and the landscaping business community; and THAT a series of Open Houses be scheduled in consultation with the Mayor's Offices to obtain input from all the interested stakeholders; and THAT both an on-line and newspaper survey be conducted in addition to the Open Houses to obtain input from all the Interested stakeholders; and THAT staff report back to Council with a Pesticide By-law once the consultation process has been completed; and THAT an invasive species and pests clause be inserted in the by-law; and THAT the on-line and newspaper survey be included in the time lines. (4) CMHC Paper — Action Plan for Sustainable Practices — Implementation Strategies for the Residential and Business Sections in the .Greater Toronto Area THAT the CMHC Paper entitled Action Plan for Sustainable Practices — Implementation Strategies for the Residential and Business Sections in the Greater Toronto Area be received and referred to the EAC Policy and Education Sub -Committee. (5) Community Wildlife Park Master Plan THAT in accordance with the 1998 approval in principle of the establishment of a Community Wildlife Park by Aurora Town Council, the following steps be taken to establish a Community Wildlife Park Master Plan: • Adopt Master Plan in principle; • Present Master Plan to Ducks Unlimited, Region of York, Lake Simcoe Conservation Authority and the District Office of the Ministry of Natural Resources requesting approval of the plan and requesting technical assistance from their staff; • ' Establish a technical working group to review and refine the Master Plan and develop a management strategy with a view to early implementation; • Meet with developers, land owners and hold public meetings to explain Master Plan and receive input; General Committee - January 15, 2008 January 15, 2008 - 3 - Report No EAC07-09 • As soon as possible, establish boundaries on the east side of the park including buffer zones, future recreational land, storm water pond locations and possible extension of grasslands; • Accelerate land transfers to bring remaining land within the park into Town ownership to enable early construction of the North South trail system and fencing to prevent unauthorized routes and usage from developing within the park; • Survey grades and water levels of all existing and proposed water features, ponds, storm water ponds, wader scrapes, streams and creeks within and adjoining the park; and • Conduct water control study to assess how existing water features in and surrounding the park can be linked to control all water levels within the park. Water level control in wetland habitats is vital to the long term success of the project; and THAT David Tomlinson and Gordon Barnes be requested to make a presentation to Council on January 22, 2008; and THAT the agenda material regarding this item on the December 6, 2007 EAC Agenda be included as background information to Council forthe January 22, 2008 Council Meeting. (6) Communities in Bloom Event THAT the information regarding the Communities in Bloom event be referred to the EAC Public Awareness Working Group. (7) Proposed Job Description for Environmental Staff Member THAT the Environmental Advisory Committee recommends that the job description for the Environmental staff member position include the following qualifications and skills: Ability to implement and manage multiple projects .within specified budget and time schedule; • Budget drafting and resource planning; Provide project status updates and reports in a timely manner; • Excellent communication skills; s Abilityto liaise with Council, EAC, Town departments (Works, Planning, Recreation, etc.), By-law Officers, legal Counsel, York Region, regulatory agencies; • Knowledge of LEEDs and Energy STAR programs; 61 General Committee - January 15, 2008 January 15, 2008 .4 - Report No EAC07-09 Ability to train otherTown employees as required in orderto implement the Sustainable Green Community Policy; Provide support to EAC; and Experience and/or knowledge. in habitat management. (8) Correspondence from Ms Dawn Weagle Re: Promotion of "Green" Retailers THAT the correspondence from Ms Dawn Weagle regarding the promotion of "green" retailers be received for information. (9) Naturalization and Wildlife Working Group Minutes dated November 27, 2007 THAT the November 27, 2007 Minutes of the Naturalization and Wildlife Working Group be received; and THAT Town Staff be requested to investigate the implications regarding controlling the spread of the two, new invasive plants known as Strangling Dog Vine (Cyanchum nigrum) and European Reed (Phragmites australis) within the Town boundary and report back to the Environmental Advisory Committee at the next meeting. (10) Correspondence from Aurora Chamber of Commerce —2008 Aurora Home Show THAT the correspondence from the Aurora Chamber of Commerce regarding the 2008 Aurora Home Show be received for information. (11) Correspondence from Region of York— Environmental Advisory Committee Summit — Minutes of November 7, 2007 Meeting THAT the Region of York correspondence regarding the Minutes of the November 7, 2007 Environmental Advisory Committee Summit be received as information. (12) Correspondence from Ontario Clean Air Alliance- Results of Ontario's Efforts to Replace Power Generated by Coal Plants THAT the correspondence from the Ontario Clean Air Alliance regarding the results of Ontario's efforts to replace power generated by Coal Plants be received as information. 62 General Committee - January 15, 2008 January 15, 2008, - 5 - Report No EAC07-09 ATTACHMENTS Attachment #1 -Environmental Advisory Committee Minutes of October 4, 2007 Prepared by Karen Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222 Kared Ewart Administrative Co-ordinator/Deputy Clerk On behalf of the Environmental Advisory Committee 63 General Committee,- January. 15, 2008 /�Z�ik � .A►uptvRA COMMITTEE MINUTES MEETING NO. 07-09 Committee: Environmental Advisory Committee Date: Thursday, December 6, 2007 Time and Location: 7:00 p.m., Leksand Room Committee Members: Susan Walmer, Chair, Councillor MacEachern, Vice -Chair; Gordon Barnes, Robert Cook, Carol Cooper, Councillor Gaertner, John Gallo, Catherine Marshall, Peter Piersol, David Tomlinson and Richard Wizemann Other Attendees: Chris Alexander, By -Law Services Co-ordinator, John Rogers, Chief Administrative Officer and Elma Stevenson, Committee Secretary The Chair called the meeting to order at 7:05 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Councillor MacEachern Seconded by Catherine Marshall THAT the agenda with the following additional items be approved: ➢ Item 9 — Correspondence from Aurora Chamber of Commerce — 2008 Aurora Home Show ➢ Item 10 — Correspondence from Region of York — Environmental Advisory Committee Summit — Minutes of November 7, 2007 Meeting ➢ Item 11 — Correspondence from Ontario Clean Air Alliance — Results of Ontario's Efforts to Replace Power Generated by Coal Plants CARRIED ZI General Committee - January 15, 2008 Environmental Advisory Committee Record No. 07-09 Page 2 of 8 Thursday, December 6, 2067 ADOPTION OF MINUTES Environmental Advisory Committee Meeting Record No. 07-08, dated Thursday, November 1, 2007 Moved by Councillor MacEachern Seconded by Robert Cook THAT the meeting Record No. 07-08 dated November 1, 2007, with the following amendment, be adopted: The word "residential" be deleted in the first sentence of the preamble and in the motion pertaining to delegation a). CARRIED DELEGATION a) Ms Kelly Spitzig, Policy & Planning Co-ordinator Waste Management Branch, York Region Re: York Region's Proposed Network of Community Environmental Centres Ms Kelly Spitzig made a presentation regarding York Region's proposal for a network of Community Environmental Centres which are a convenient one -stop drop off location for reuseable, recycling and disposal for all residential materials. These centres are a convenient drop off for reusable items such as building materials, cabinetry, furniture, fixtures, clothing and paints. As well, they will provide a convenient drop-off for recycling or disposal of batteries, electronics, white goods, blue box material, yard waste and garbage. There are two currently proposed locations in Vaughan and Richmond Hill and York Region is looking for another site in the central part of the Region that is both accessible and located on industrial/commercial land. Moved by Gordon Barnes Seconded by Robert Cook THAT the presentation by Ms Kelly Spitzig, Policy & Planning Coordinator, Waste Management Branch, York Region be received. CARRIED 65 General Committee - January 15, 2008 Environmental Advisory Committee Record No. 07-09 Page 3 of 8 Thursday, December 6, 2007 Moved by Richard Wizemann Seconded by Robert Cook THAT the Environmental Advisory Committee endorse the concept of a Community Environmental Centre in Aurora and staff of the Town of Aurora and the Region of York discuss possible sites for locating such a facility in the Town of Aurora; and THAT the Region of York be requested to make a presentation to Aurora Council regarding the proposed network of Community Environmental Centres. CARRIED MATTERS ARISING FROM PREVIOUS MINUTES 2. EAC07-002 — Pesticide By-law Update Moved by Catherine Marshall Seconded by David Tomlinson THAT report EAC07-002 and revised draft by-law be received; and THAT the draft by-law be extensively circulated to all interested stakeholders including residents, property owners and the landscaping business community; and THAT a series of Open Houses be scheduled in consultation with the Mayor's Offices to obtain input from all the interested stakeholders; and THAT both an on-line and newspaper survey be conducted in addition to the Open Houses to obtain input.from all the interested stakeholders; and THAT staff report back to Council with a Pesticide By-law once the consultation process has been completed; and THAT an invasive species and pests clause be inserted in the by-law; and THAT the on-line and newspaper survey be included in the time lines. CARRIED .: General Committee - January 15, 2008 Environmental Advisory Committee Record No. 07-09 Page 4 of 8 Thursday, December 6, 2007 3. CMHC Paper — Action Plan for Sustainable Practices — Implementation Strategies for the Residential and Business Sections in the Greater Toronto Area Moved by Carol Cooper Seconded by Peter Pierso! THAT the CMHC Paper entitled Action Plan for Sustainable Practices — Implementation Strategies for the Residential and Business Sections in the Greater Toronto Area be received and referred to the EAC Policy and Education Sub -Committee. 4. Community Wildlife Park Master Plan Moved by Gordon Barnes Seconded by David Tomlinson THAT in accordance with the 1998 approval in principle of the establishment of a Community Wildlife Park by Aurora Town Council, the following steps be taken to establish a Community Wildlife Park Master Plan: + Adopt Master Plan in principle; • Present Master. Plan to Ducks Unlimited, Region of York, Lake Simcoe Conservation Authority and the District Office of the Ministry of Natural Resources requesting approval of the plan and requesting technical assistance from their staff; • Establish a technical working group to review and refine the Master Plan and develop a management strategy with a view to early implementation; • Meet with developers, land owners and hold public meetings to explain Master Plan and receive input; • As soon as possible, establish boundaries on the east side of the park including buffer zones, future recreational land, storm water pond locations and possible extension of grasslands; • Accelerate land transfers to bring remaining land within the park into Town ownership to enable early construction of the North South trail system and fencing to prevent unauthorized routes and usage from developing within the park; • Survey grades and water levels of all existing and proposed water features, ponds, storm water ponds, wader scrapes, streams and creeks within and adjoining the park; and • Conduct water control study to assess how existing water features in and surrounding the park can be linked to control all water levels 67 General Committee - January 15, 2008 Environmental Advisory Committee Record No. 07-09 Page 5 of 8. Thursday, December 6, 2007 within the park. Water level control in wetland habitats is vital to the long term success of the project; and THAT David Tomlinson and Gordon Barnes be requested to make a presentation to Council on January 22, 2008; and THAT the agenda material regarding this item on the December 6, 2007 EAC Agenda be included as background information to Council for the January 22, 2008 Council Meeting. CARRIED Moved by John Gallo Seconded by Peter Piersol THAT the meeting be extended past 9:00 p.m. CARRIED 5. Communities in Bloom Event Moved by Carol Cooper Seconded by Peter Piersol THAT the information regarding the Communities in Bloom event be referred to the EAC Public Awareness Working Group. CARRIED MATTERS FOR CONSIDERATION 6. Proposed Job Description for Environmental Staff Member Moved by Peter Piersol Seconded by David Tomlinson THAT the Environmental Advisory Committee recommends that the job description for the Environmental staff member position include the following qualifications and skills: • Ability to implement and manage multiple projects within specified budget and time schedule; • Budget drafting and resource planning; • Provide project status updates and reports in a timely manner; Excellent communication skills; .: General Committee - January 15, 2008 Environmental Advisory Committee Record No. 07-09 Page 6 of 8 Thursday, December 6, 2007 • Ability to liaise with Council, EAC, Town departments (Works, Planning, Recreation, etc.), By-law Officers, Legal Counsel, York Region, regulatory agencies; • Knowledge of LEEDs and Energy STAR programs; • Ability to train other Town employees as required in order to implement the Sustainable Green Community Policy; Provide support to EAC; and Experience and/or knowledge in habitat management. 7. Correspondence from Ms Dawn Weagle Re: Promotion of "Green" Retailers Moved by Robert Cook Seconded by David Tomlinson THAT the correspondence from Ms Dawn Weagle regarding the promotion of "green" retailers be received for information. WORKING GROUPS 8. Naturalization and Wildlife Working Group Minutes dated November 27, 2007 Moved by David Tomlinson Seconded by Gordon Barnes THAT the November 27, 2007 Minutes of the Naturalization and Wildlife Working Group be received; and THAT Town Staff be requested to investigate the implications regarding controlling the spread of the two new invasive plants known as Strangling Dog Vine (Cyanchum nigrum) and European Reed (Phragmites australis) within the Town boundary and report back to the Environmental Advisory Committee at the next meeting. 107-110NIZED General Committee - January 15, 2008 Environmental Advisory Committee Record No. 07-09 Page 7 of 8 Thursday, December 6, 2007 INFORMATIONAL ITEMS 9. Correspondence from Aurora Chamber of Commerce 2008 Aurora Home Show 10. 11. Moved by John Gallo Seconded by Peter Piersol THAT the correspondence from the Aurora Chamber of Commerce regarding the 2008 Aurora Home Show be received for information. CARRIED Correspondence from Region of York — Environmental Advisory Committee Summit — Minutes of November 7, 2007 Meeting Moved by Catherine Marshall Seconded by David Tomlinson THAT the Region of York correspondence regarding the Minutes of the November 7, 2007 Environmental Advisory Committee Summit be received as information. Correspondence from Ontario Clean Air Alliance — Results of Ontario's Efforts to Replace Power Generated by Coal Plants Moved by Catherine Marshall Seconded by David Tomlinson THAT the correspondence from the Ontario Clean Air Alliance regarding the results of Ontario's efforts to replace power generated by Coal Plants be received as information. CARRIED NEW BUSINESS 12. The Town of Aurora Stormwater Ponds, Vegetation & Wildlife Report David Tomlinson advised that the Town of Aurora Stormwater Ponds, Vegetation & Wildlife Report has been forwarded to the printer and that he will submit the printing bill for payment when completed. 70 General Committee - January 15, 2008 Environmental Advisory Committee Record No. 07-09 Page 8 of 8 Thursday, December 6, 2007 13. Toronto Dominion Bank "Friends of the Environment' Program David Tomlinson advised that he would follow up to find out about the TD Bank "Friends of the Environment" Program grant monies available for qualified environmental projects and report back to Committee. 14. Eco Building Resource The committee acknowledged and extended a welcome to Kevin Royce, owner of the new Eco Building Resource store located on Wellington Street in Aurora. Mr. Royce advised that the goal of his business is to provide his customers with quality building products, i.e., LED lighting, home insulation, that have met or surpassed stringent environmental guidelines. ADJOURNMENT Moved by Carol Cooper THAT the meeting be adjourned at 10:05 p.m. Sudan Walmer, Chair a::-s 71 General Committee - January 15, 2008 72 General Committee January 15, 2008 AGENDA ITEM � 5 TOWN OF AURORA AURORA GENERAL COMMITTEE No. HAC07-07 SUBJECT: Heritage Advisory Committee - Recommendation Summary from December 10, 2007 DATE: January 15, 2008. RECOMMENDATIONS (1) Heritage Advisory Committee Minutes Number 07-6 dated October 15, 2007 THAT the Heritage Advisory Committee of Aurora meeting minutes HAC07- 06, dated Monday October 15, 2007 be adopted. (2) PL07.161 — Southeast Old Aurora Heritage Conservation District Pre - Consultation Meetinq THAT report PL07-161 Southeast Old Aurora Heritage Conservation District pre- consultation be received as information. (3) Memorandum from the Community Planner re Designation Plaque THAT the Heritage Designation Plaque recipients be recognized at the February 11, 2008 Heritage Advisory Committee meeting which will be held in the Council Chambers; and Further that Members of Council and the media be invited to attend the meeting. (4) PL07-154 —Doors Open, Aurora 2008 -Update THAT report PL07-154 - Doors Open Aurora 2008 — Update be received for information. (5) PL07-157 — Designation under Part IV of the Ontario Heritage Act - 96 Wells St. THAT the House at 96 Wells Street be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: • Publish and serve Council's Notice of Intention to Designate as per 73 General Committee - January 15, 2008 January 15, 2008 - 2 - Report No. HAC08-01 the requirements of the Act; and Prepare a Designation By-law for the property; and THAT Ms Wendy Treacy be thanked for her interest in preservation and celebration of the unique heritage of the property at 96 Wells Street. (6) PL07-155 -: Designation under Part IV of the Ontario Heritage Act The Philip L. Querrie House, 102 Temperance St. THAT the Philip L. Querrie House at 102 Temperance Street be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: Publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and Prepare a Designation By-law for the property; and THAT Ms. Nancy French be thanked for her interest in preservation and celebration of the unique heritage of the property. (7) PL07-156 — Designation under Part IV of the Ontario Heritage Act . The De La Have House, 40 Wells St. THAT the De La Haye House at 40 Wells Street be approved for designation under Part IV of the Ontario Heritage Act,, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: • Publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and • Prepare a Designation By-law for the property; and THAT Ms Beverly Claire Norton be thanked for her interest in preservation and celebration of the unique heritage of the property at 40 Wells Street. 74 General Committee - January 15, 2008 January 15, 2008 - 3 - Report No. HAC08-01 (8) PL07-158 — Designation under Part IV of the Ontario Heritage Act 42 Temperance St. THAT the House at 42 Temperance Street be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: • Publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and • Prepare a Designation By-law for the property; and THAT Sujata Sarah Kanianthra be thanked for her interest in preservation and celebration of the unique heritage of the property at 42 Temperance Street. (9) PL07-159 — Designation under Part IV of the Ontario Heritage Act 15278 Yonge St. — Burr Oak Tree THAT the Burr Oak Tree at 15260 Yonge Street be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: • Publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and • Prepare a Designation By-law for the Property. (10) PL07-160 — Heritage Plaque Program —Plaque Requests THAT the Heritage Advisory Committee Report titled Interpretive Plaque Program: Plaque Requests be received; and THAT the requests to participate in the Aurora Signage Program for Historical Buildings from 63 Victoria Street, 92 Wells Street and 117 Temperance Street be supported. 75 General Committee - January 15, 2008 January 15, 2008 - 4 - Report No. HAC08-01 (11) PI07-152 — Projects Reviewed by the Community Planner October to December 2007 THAT the Heritage Advisory Committee Report titled Projects Reviewed by the Community Planner from October to December 2007 be received as information. (12) Information Items THAT the information items be received: ATTACHMENTS Attachment #1 — Heritage Advisory Committee Minutes of December 10, 2007 Prepared by: Karen Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222 Karen Ewart Administrative Co-ordinator/Deputy Clerk On behalf of the Accessibility Advisory Committee 76 General Committee - January 15, 2008 AupvRA COMMITTEE MINUTES MEETING NO, 07-07 Committee: Heritage Advisory Committee Date: Monday, December 10, 2007 Time and Location: 7:00 p.m., Holland Room Committee Members: Chair, Councillor Collins-Mrakas, Councillor B. McRoberts, A. Godschalk, L. McKenzie, J. McIntyre, S. Rycombel J. Stuart Absent: B. Newman, D. Smith Other Attendees: M. Seaman Community Planner, B. Panizza Director of Corporate Services DECLARATIONS OF INTEREST None APPROVAL OF AGENDA Moved by S. Rycombel Seconded by L. McKenzie THAT the agenda as circulated by the Corporate Services Dept, be approved: CARRIED ADOPTION OF MINUTES Moved by Councillor McRoberts Seconded by J. Stuart THAT the Heritage Advisory Committee of Aurora meeting minutes HAC07-06, dated Monday October 15, 2007 be adopted. . CARRIED 77 General Committee - January 15, 2008 Heritage Advisory Committee Record No. 07-07 Monday December 10, 2007 . Page 2 of 6 DELEGATIONS None MATTERS FOR CONSIDERATION 2. PL07-161 — Southeast Old Aurora Heritage Conservation District Pre - Consultation Meeting Moved by J. McIntyre Seconded by A. Godschalk THAT report PL07-161 Southeast Old Aurora Heritage Conservation District pre - consultation be received as information. CARRIED 3. Memorandum from the Community Planner re Designation Plaque Moved by Councillor McRoberts Seconded by A. Godschalk THAT the Heritage Designation Plaque recipients be recognized at the February 11, 2008 Heritage Advisory Committee meeting which will be held in the Council Chambers; and Further that Members of Council and the media be invited to attend the meeting. CARRIED 4. PL07-154 — Doors Open Aurora 2008 - Update Moved by J. Stuart Seconded by-S. Rycombel THAT report PL07-154 - Doors Open Aurora 2008 — Update be received for information. CARRIED General Committee - January 15, 2008 Heritage Advisory Committee Record No. 07-07 Monday December 10, 2007' Page 3 of 6 5. PL07-157 — Designation under Part IV of the Ontario Heritage Act 96 Wells St. Moved by Councillor McRoberts Seconded by S. Rycombel THAT the House at 96 Wells Street be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: Publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and Prepare a Designation By-law for the property; and THAT Ms Wendy Treacy be thanked for her interest in preservation and celebration of the unique heritage of the property at 96 Wells Street. CARRIED PL07-155 — Designation under Part IV of the Ontario Heritage Act The Philip L. Querrie House, 102 Temperance St. Moved by J. McIntyre Seconded by.A. Godschalk THAT the Philip L. Querrie House at 102 Temperance Street be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: • Publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and • Prepare a Designation By-law for the property; and THAT Ms. Nancy French be thanked for her interest in preservation and celebration of the unique heritage of the property. CARRIED 79 General Committee - January 15, 2008 Heritage Advisory Committee Record No. 07-07 Page 4 of 6 Monday December 10, 2007 7 f.] PL07.156 — Designation under Part IV of the Ontario Heritage Act The De La Haye House, 40 Wells St. Moved by Councillor McRoberts . Seconded by A. Godschalk THAT the De La Haye House at 40 Wells Street be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: • Publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and • Prepare a Designation By-law for the property; and THAT Ms Beverly Claire Norton be thanked for her interest in preservation and celebration of the unique heritage of the property at 40 Wells Street. CARRIED PL07-158 — Designation under Part IV of the Ontario Heritage Act 42 Temperance St. Moved by S. Rycombel Seconded by L. McKenzie THAT the House at 42 Temperance Street be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: Publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and Prepare a Designation By-law for the property; and THAT Sujata Sarah Kanianthra be thanked for her interest in preservation and celebration of the unique heritage of the property at 42 Temperance Street. CARRIED W General Committee - January 15, 2008 Heritage Advisory Committee Record No. 07-07 Monday December 10, 2007 Page 5 of 6 9. 10. 11. PL07-159 — Designation under Part IV of the Ontario Heritage Act 15278 Yonge St. — Burr Oak Tree Moved by S. Rycombel Seconded by J. Stuart THAT the Burr Oak Tree at 15260 Yonge Street be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: • Publish and serve Council's Notice of Intention to Designate as per the requirements of the Act; and • Prepare a Designation By-law for the Property. CARRIED PL07-160 — Heritage Plaque Program — Plaque Requests Moved by Councillor McRoberts Seconded by S. Rycombel THAT the Heritage Advisory Committee Report titled Interpretive Plaque Program' Plaque Requests be received; and THAT the requests to participate in the Aurora Signage Program for Historical Buildings from 63 Victoria Street, 92 Wells Street and 117 Temperance Street be supported. CARRIED PI07-152 — Projects Reviewed by the Community Planner October to December 2007 Moved by J. McIntyre Seconded by J. Stuart THAT the Heritage Advisory Committee Report titled Projects Reviewed by the Community Planner from October to December 2007 be received as information. CARRIED N General Committee - January 15, 2008 Heritage Advisory Committee Record No, 07-07 Page 6 of 6 Monday December 10, 2007 12. Information Items Moved by Councillor McRoberts Seconded by A. Godschalk That the information items be received. CARRIED NEW BUSINESS Ms. Jackie Stuart was thanked by the Committee for the research work she has done on the background for the heritage designation properties. ADJOURNMENT Moved by S, Rycombel THAT the meeting be adjourned at 8:00 p.m. CARRIED M. General Committee - January 15, 2008 AG��9DA 1TERi1 # � TOWN OF AURORA AUIzORA GENERAL COMMITTEE No. EDAC07-09 SUBJECT: Economic Development Advisory Committee - Recommendation Summary from December 13, 2007 FROM: Economic Development Advisory Committee DATE: January 15, 2008 RECOMMENDATIONS Economic. Development Advisory Committee Minutes .EDAC07-08 Dated Thursday, November 8, 2007 THAT the Economic Development Advisory Committee Minutes of meeting EDAC 07-08 dated Thursday, November 8, 2007 be adopted. 2. Economic Development Advisory Committee Strategy Review of Prioritization Exercise — Next Steps THAT the Economic Development Advisory Committee acceptthe following Mission Statement for the committee: "Our mission is to help Council ensure the sustainability and quality of life of Aurora by providing clear and concise advice on economic and business issues that affect the community. Drawing on our collective experience and with the input of staff, business and residents, Economic Development Advisory Committee members provide unbiased advice on matters of business and economics that influence the financial and social viability of the Town. The committee provides advice on issues at the request of Council and acts of its own accord to put business and economic issues before Council that it believes require addressing." ATTACHMENTS Attachment #1 - Economic Development Advisory Committee Minutes of December 13, 2007 Prepared by. Carol Clark, Couircil/Committee Secretary Ext. 4227 Carol Clark Council/Committee Secretary On behalf of the Economic Development Advisory Committee General Committee - January 15, 2008 AURCJRA COMMITTEE MINUTES MEETING NO. 07-09 Committee: Economic Development Advisory Committee Date: December 13, 2007 Time and Location: 7:00 p.m., Leksand Room Committee Members: Councillor Al Wilson, Chair, Councillor Wendy Gaertner, Councillor Stephen Granger, Christopher Ballard, Bryan Black, Kent. Dinning, Angelo Giannotta, Sean Herbinson, Bryan Moir Absent: None Other Attendees: John Rogers, Chief Administrative Officer, Carol Clark, Council/Committee Secretary. The Chair called the meeting to order at 7:06 p.m. DECLARATIONS OF INTEREST None The Chief Administrative Officer advised that Ms Marnie Raith has been hired, on contract, as the Economic Development Officer with a start date of January 7, 2008. APPROVAL OF AGENDA Moved by Kent Dinning Seconded by Angelo Giannetta THAT the agenda as circulated by the Corporate Services Department be approved. t:: _E General Committee - January 15, 2008 Economic Development Advisory Committee Record No. 07-09 Page 2 of A Thursday, December 13, 2007 ADOPTION OF MINUTES 1. Economic Development Advisory Committee Minutes EDAC07-08 Dated Thursday, November 8, 2007. Moved by Councillor Granger Seconded by Sean Nerbinson THAT the Economic Development Advisory Committee Minutes of meeting EDAC 07-08 dated Thursday, November 8, 2007 be adopted. CARRIED DELEGATIONS None MATTERS FOR CONSIDERATION 2. Economic Development Advisory Committee Strategy Review of Prioritization Exercise -- Next Steps Councillor Wilson asked each committee member to respond to two questions, as follows: 1. What should the Economic Development Advisory Committee have accomplished at the end of its term? 2. What will the Economic Development Advisory Committee have contributed at the end of its term? Each committee member provided a response and the resulting discussion addressed issues such as: ➢ Suggestions for revitalization of the downtown core and identification of geographical area ➢ Identifying five or six main topics representing the vision of the committee ➢ Formulation of a committee Mission Statement ➢ Suggestions for retention ➢ Input from the committee regarding terms of reference for the RFP ➢ Investigation of available grants for businesses ➢ Suggestions for the promotion of Aurora ➢ Attraction of high end commercial ➢ Focus on arts & culture ➢ Provide broad stroked input ➢ Suggestions for tax generation FIR General Committee - January 15, 2008 Economic Development Advisory Committee Record No. 07-09 Page 3 of 4 Thursday, December 13, 2007 Moved by Councillor Gaertner Seconded by Bryan Black THAT the Economic Development Advisory Committee provide comments on planning applications for an economic development point of view. DEFEATED Moved by Councillor Gaertner Seconded by Angelo Giannetta THAT the Economic Development Advisory Committee accept the following Mission Statement for the committee: "Our mission is to help Council ensure the sustainability and quality of life of Aurora by providing clear and concise advice on economic and business issues that affect the community. Drawing on our collective experience and with the input of staff, business and residents, Economic Development Advisory Committee members provide unbiased advice on matters of business and economics that influence the financial and social viability of the Town. The committee provides advice on issues at the request of Council and acts of its own accord to put business and economic issues before Council that it believes require addressing." CAI: ETWI INFORMATIONAL ITEMS None NEW BUSINESS Bryan Black inquired as to the quantity of Pocket Pal daytimers that were produced, which were distributed to real estate agents within Aurora, and at what cost. The Chief Administrative Officer responded that 100 daytimers were originally produced for distribution at a real estate breakfast at a minimal cost. i• General Committee - January 15, 2008 Economic Development Advisory Committee Record No. 07-09 Page 4 of 4 Thursday, December 13, 2007 ADJOURNMENT Moved by Bryan Moir THAT the meeting be adjourned at 9:33 p.m. 04V'e Councillor Al Wilson, Chair Economic Development Advisory Committee FIN General Committee - January 15, 2008 E.U. General Committee - January 15, 2008 r—� TOWN OF AURORA A"W- RA GENERAL COMMITTEE No. TSAC07-08 SUBJECT: Traffic Safety Advisory Committee -Recommendation Summary from December 19, 2007 DATE: January 15, 2008 RECOMMENDATIONS (1) Traffic Safety Advisory Committee Meeting Record No. 07-07, dated Wednesday, November 14, 2007 THAT the Traffic Safety Advisory Committee minutes 07-07, dated Wednesday, November 14, 2007 be adopted. (2) Correspondence from Mr. Bob Miller Re: Traffic Concerns on. Odin Crescent THAT thecomments of Mr. Bob Miller regarding traffic concerns on Odin Crescent be received and referred to staff for a report to a future Traffic Safety Advisory Committee meeting. (3) Mr. Jody Matthew Re: Item 7 - TSAC07-014 All -Way stop sign review on Kennedy Street East and Gurnett Street Intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) (4) Mr. Will Ross Gurnett Street Re: Item 7-TSAC07-014 -AII-Way stop sign review on Kennedy Street East and Gurnett Street Intersection Deferred from October 10, 2007 and November 14, 2007 meetings) THAT the comments of Mr. Jody Matthew and Mr. Will Ross regarding the proposed removal of the all -way stop sign on Kennedy Street East and Gurnett Street intersection be received. (5) Correspondence from Joseph, Mary, Beena and Peter Azhikannickal Re: Item 7 - TSAG07-014 - All -Way stop sign review on Kennedy Street East and Gurnett Street intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) We General Committee - January 15, 2008 January 15, 2008 .2- Report No. TSAC07-08 (6) Correspondence from William and Geraldine Salomons Re: Item 7 - TSAC07-014 - All -Way stop sign review on Kennedy Street East and Gumett Street intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) (7) Correspondence from Bernice Morrison Re: Item 7 - TSAC07-014 - All -Way stop sign review on Kennedy Street East and Gurnett Street intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) (8) Correspondence from Simon Moritz Re: Item 7 - TSAC07-014 - All -Way stop sign review on Kennedy Street East and Gurnett Street intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) (9) Correspondence Stephen Wright Re: Item 7 - TSAC07-014 - All -Way stop sign review on Kennedy Street East and Gurnett Street intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) THAT agenda items 2 to 7 (inclusive) regarding Item 7-TSAC07-014 - all -way stop sign review on Kennedy Street East and Gurnett Streetintersection be brought forward for consideration. THAT agenda items 2 to 6 (inclusive) regarding Item 7-TSAC07-014 - all -way stop sign review on Kennedy Street East and Gurnett Street intersection be received. (10) TSAC07-014 -All-way stop sign review on Kennedy Street East and Gurnett Street intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) THAT report TSAC07-014 - all -way stop sign review on Kennedy Street East and Gurnett Street intersection be received; and THAT the multi -way stop sign not be removed from Kennedy Street and Gurnett Street intersection; and THAT a letter be sent to all affected residents. l General Committee = January 15, 2008 January 15, 2008 - 3 - Report No. TSAC07-08 (11) Ms Kim Dunn Re: Item 14 - TSAC07-017 -Walton Drive — Parking Concerns THAT the. comments of Ms Kim Dunn regarding Item 14-TSAC07-017 -Walton Drive -- Parking Concerns be received; and THAT agenda items 9 to 14 (inclusive) be brought forward for consideration. (12) Correspondence from Mr. Yves Larouche Re: Item 14 - TSAC07-017 - Walton Drive — Parking Concerns (13) Correspondence from Mr. Philip Thase and Ms Sharon McMorine Re: Item 14 - TSAC07-017 - Walton Drive -- Parking Concerns (14) Correspondence from Mr. Hugh Morrow Morrow Re: Item 14 - TSAC07-017 - Walton Drive. — Parking Concerns (15) Correspondence from Ms Julie Wood Re; Item 14 - TSAC07-017 - Walton Drive — Parking Concerns (16) Correspondence from Mr. Norm Meech Re: Item 14-TSAC07-017 -Walton Drive — Parking Concerns and (17) .Memorandum from the Traffic/Transportation Analyst Re: Item 14-TSAC07-017 - Walton Drive — Parking Concerns THAT the memorandum from the Traffic/Transportation Analyst pertaining to report TSAC07-017 — Walton Drive — Parking Concerns be received; and THAT parking be prohibited at anytime on the east side of Walton Drive from Batson Drive to a point 155 metres south of Batson Drive; THAT the Clerks Department be requested to introduce the necessary by-law to implement the above recommendation; and THAT a letter be sent to all affected residents with the Traffic Safety Advisory Committee's recommendations. 91 General Committee - January 15, 2008 January 15, 2008 - 4 - Report No. TSAC07-08 (18) Delegation Request and Correspondence from Mr. Andrew Pick Re: Traffic Concerns on Fleury Street THAT the comments of Mr. Andrew Pick and Mr. Ian Clark regarding traffic concerns on Fleury Street be received and referred to staff and the consultant for further consideration and a report; and THAT York Regional Police be requested to make this area a priority enforcement zone. (19) Correspondence from Scott and Chantal Lyons Re: Item 15 - TSAC07-019 - Speeding and Safety Concerns on Allenvale Drive and (20) TSAC07'-019 —Speeding and Safety Concerns on Allenvale Drive THAT the November 27, 2006 e-mail from Mr. and Mrs. Lyons regarding speeding and safety concerns on Allenvale Drive be received for information; and THAT based on the results of the traffic and speed data, no further action be taken at this time; and THAT a letter be sent to Mr: and Mrs. Lyons with the Traffic Safety Advisory Committee's recommendations; and THAT a copy of the letter be sent.to Mayor Morris. (21) Memorandum from the Trafficfrransportation Analyst Re: Fairway Drive —Fairway Traffic Calming Request This matter was deferred to the next Traffic Safety Advisory Committee meeting (22) Correspondence from Ms Nora Kunopaski Re: Traffic Calming in the Heritage District THAT the correspondence from Ms Nora Kunopaski regarding the traffic calming measures in the Heritage District be received for information. 92 General Committee - January 15, 2008 January 15, 2008 - 5 - Report No. TSAC07.08 (23) Traffic Safety Advisory Committee Pending List THAT the amendments to the Traffic Safety Advisory Committee pending list as presented by staff be approved and the remainder of the pending list be deferred to a special meeting of the Traffic Safety Advisory Committee. (24) Meeting Dates for 2008 THAT the January 9, 2008 meeting be cancelled; and THAT the remainder of the meeting schedule be approved. (25) Correspondence from Margaret & Joel Sussmann Re: 4 Way Stop at Tyler Street and George Street (ADDED ITEM) THAT the correspondence from Margaret & Joel Sussmann regarding a four- way stop at Tyler Street and George Street be received and referred to staff for investigation and a report. ATTACHMENTS Attachment #1 — Traffic Safety Advisory Committee Minutes of December 19, 2007 Prepared byr/Carefi Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222 Karen Ewart Administrative Co-ordinator/Deputy Clerk On behalf of the Traffic Safety Advisory Committee 93 General Committee - January 15, 2G08 AuioRA TRAFFIC SAFETYADVISORY COMMITTEE MINUTES MEETING NO. 07-08 Committee: Traffic Safety Advisory Committee Date: Wednesday, December 19, 2007 Time and Location: 7:00 p.m., Council Chambers Committee Members: Councillor Marsh, Chair; Councillor Granger, Rino Roncadin, Mike Walters, Dave Watson and Horst Wizemann Absent: Brett Cole and Carmen Zambri Other Attendees: John Rogers, Chief Administrative Officer, Jamal Massadeh, Traffic/Transportation Analyst, Chris Alexander, By-law Services Co-ordinator, and Karen Ewart, Administrative Co- ordinator/Deputy Clerk Councillor Marsh, Chair, called the meeting to order at 7:00 p.m. DECLARATIONS OF INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved.by Councillor Granger Seconded by Rino Roncadin THAT the agenda with the following additional items be approved: ➢ DEFERRAL - Correspondence from Mr. Chris Ballard on behalf of the residents of Fairway Drive requesting the deferral of Item 16 - Memorandum from the Traffic/Transportation Re'. Fairway Drive - Fairway Traffic Calming Request ➢ ADDED ITEM 21- Correspondence from Margaret & Joel Sussmann General Committee - January 15, 2008 Traffic Safety Advisory Committee Meeting No. 07-08 Page 2 of 8 Wednesday, December 19, 2007 Re: 4 Way Stop at Tyler Street and George Street ➢ ADDED ITEM 22 — Delegation request and correspondence from Mr. Andrew Pick Re: Traffic Concerns on Fleury Street CARRIED ADOPTION OF MINUTES 1. Traffic Safety Advisory Committee Meeting Record No. 07-07, dated Wednesday, November 14, 2007 Moved by Dave Watson Seconded by Rino Roncadin THAT the Traffic Safety Advisory Committee minutes 07-07, dated Wednesday, November 14, 2007 be adopted. CARRIED DELEGATIONS a) Correspondence from Mr. Bob Miller Re: Traffic Concerns on Odin Crescent Mr. Bob Miller advised the committee of his concerns regarding parking and traffic flow on Odin Crescent especially during the school year. Mr. Miller provided the committee with a passible solution of making Odin Crescent a one-way roadway on a trial basis for six months. Moved by Dave Watson Seconded by Rino Roncadpn THAT the comments of Mr. Bob Miller regarding traffic concerns on Odin Crescent be received and referred to staff for a report to a future .Traffic Safety Advisory Committee meeting. CARRIED 95 General Committee - January 15, 2008 Traffic Safety Advisory Committee Meeting No. 07-08 Page 3 of 8 Wednesday, December 19, 2007 b) Mr. Jody Matthew Re: Item 7 - TSAC07-014 - All -Way stop sign review on Kennedy Street East and Gurnett Street Intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) Mr. Jody Matthew addressed the committee and expressed his concerns and opposition to the proposed removal of the all -way stop sign on Kennedy Street East and Gurnett Street intersection. c) Mr. Will Ross Gurnett Street Re: Item 7 - TSAC07-014 - All -Way stop sign review on Kennedy Street East and Gurnett Street Intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) Mr. Will Ross addressed the committee and expressed his concerns and opposition to the proposed removal of the all -way stop sign on Kennedy Street East and Gurnett Street intersection. Moved by Mike Walters Seconded by Rino Roncadin THAT the comments of Mr. Jody Matthew and Mr. Will Ross regarding the proposed removal of the all -way stop sign on Kennedy Street East and Gurnett Street intersection be received. CARRIED MATTERS ARISING FROM PREVIOUS MINUTES 2. Correspondence from Joseph, Mary, Beena and Peter Azhikannickal Re: Item 7 - TSAC07-014 - All -Way stop sign review on Kennedy Street East and Gurnett Street intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) 3. Correspondence from William and Geraldine Salomons Re: Item 7 - TSAC07-014 - All -Way stop sign review on Kennedy Street East and Gurnett Street intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) 4. Correspondence from Bernice Morrison Re: Item 7 - TSAC07-014 - All -Way stop sign review on Kennedy Street East and Gurnett Street intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) General Committee - January 15, 2008 Traffic Safety Advisory Committee Meeting No. 07-08 Page 4 of 8 Wednesday, December 19, 2007 5. Correspondence from Simon Moritz Re: Item 7 - TSAC07.014 - All -Way stop sign review on Kennedy Street East and Gurnett Street intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) 6. Correspondence Stephen Wright Re: Item 7 - TSAC07-014 - All -Way stop sign review on Kennedy Street East and Gurnett Street intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) Moved by Councillor Granger Seconded by Rino Roncadin THAT agenda items 2 to 7 (inclusive) regarding Item 7 - TSAC07-014 - all - way stop sign review on Kennedy Street East and Gurnett Street intersection be brought forward for consideration. CARRIED Moved by Councillor Granger Seconded by Rino Roncadin THAT agenda items 2 to 6 (inclusive) regarding Item 7 - TSAC07-014 - all - way stop sign review on Kennedy Street East and Gurnett Street intersection be received. CARRIED 7. TSAC07-014 - All -way stop sign review on Kennedy Street East and Gurnett Street intersection (Deferred from October 10, 2007 and November 14, 2007 meetings) Moved by Councillor Granger Seconded by Rino Roncadin THAT report TSAC07-014 - all -way stop sign review on Kennedy Street East and Gurnett Street intersection be received; and THAT the multi -way stop sign not be removed from Kennedy Street and Gurnett Street intersection; and THAT a letter be sent to all affected residents. CARRIED 97 General Committee - January 15, 2008 Traffic Safety Advisory Committee Meeting No. 07-08 Page 5 of 8 Wednesday, December 19, 2007 d) 9. 10. 11 12. Ms Kim Dunn Re: Item 14 - TSAC07-017 - Walton Drive — Parking Concerns Ms Kim Dunn addressed the committee expressing her concerns regarding the parking on Walton Drive between Batson Drive and Mark Street in the vicinity of E'cole Catholique Saint-Jean Elementary School Moved by Mike Walters Seconded by Rino Roncadin THAT the comments of Ms Kim Dunn regarding Item 14 - TSAC07-017 - Walton Drive — Parking Concerns be received; and THAT agenda items 9 to 14 (inclusive) be brought forward for consideration. CARRIED Correspondence from Mr. Yves Larouche Re: Item 14 - TSAG07-017 -Walton Drive — Parking Concerns Correspondence from Mr. Philip Thase and Ms Sharon McMorine Re: Item 14 - TSAC07-017 - Walton Drive — Parking Concerns Correspondence from Mr. Hugh Morrow Morrow Re: Item 14 - TSAC07-017 - Walton Drive — Parking Concerns Correspondence from Ms Julie Wood Re: Item 14 - TSAC07-017 - Walton Drive — Parking Concerns 13. Correspondence from Mr. Norm Meech Re: Item 14 - TSAC07-017 - Walton Drive — Parking Concerns 14. Memorandum from the Traffic/Transportation Analyst Re: Item 14 - TSAC07-017 - Walton Drive — Parking Concerns Moved by Mike Walters Seconded by Dave Watson THAT the memorandum from the Traffic/Transportation Analyst pertaining to report TSAC07-017 — Walton Drive — Parking Concerns be received; and THAT parking be prohibited at anytime on the east, side of Walton Drive from Batson Drive to a point 155 metres south of Batson Drive; General Committee - January 15, 2008 Traffic Safety Advisory Committee Meeting No. 07-08 Page 6 of 8 Wednesday, December 19, 2007 THAT the Clerks Department be requested to introduce the necessary by-law to implement the above recommendation; and THAT a letter be sent to all affected residents with the Traffic Safety Advisory Committee's recommendations. CARRIED e) Delegation Request and Correspondence from Mr. Andrew Pick Re: Traffic Concerns on Fleury Street Mr. Andrew Pick and Mr. Ian Clark addressed the committee and expressed their ,concerns regarding the traffic flow on Fleury Street as a result of the installation of the traffic calming measures in the Historic District. Mr. Pick and Mr. Clark advised the committee that Fleury they had been involved in the traffic calming project and a change was. made to the original plan resulting in Fleury Street becoming the only northbound roadway in the district Mr. Clark and Mr. Pick requested that there be speed bumps on Fleury Street and enforcement of the one-way traffic flow between Fleury and Maple Streets. Moved by Councillor Granger Seconded by Dave Watson THAT the comments of Mr. Andrew Pick and Mr. Ian Clark regarding traffic concerns on Fleury Street be received and . referred to staff and the consultant for further consideration and a report; and THAT York Regional Police be requested to make this area a priority enforcement zone. CARRIED Moved by Mike Walters Seconded by Rino Roncadin THAT agenda items 8 and 15 be considered together. CARRIED we General Committee - January 15, 2008 Traffic Safety Advisory Committee Meeting No. 07-08 Page 7 of 8 Wednesday, December 19, 2007 8. Correspondence from Scott and Chantal Lyons Re: Item IS - TSAC07-019 - Speeding and Safety Concerns on Allenvale Drive 15. TSAC07-019 — Speeding and Safety Concerns on'Allenvale Drive Moved by Dave Watson Seconded by Rino Roncadin THAT the November 27, 2006 e-mail from Mr. and Mrs. Lyons regarding speeding and safety concerns on Allenvale Drive be received for information; and THAT based on the results of the traffic and speed data, no further action be taken at this time; and THAT a letter be sent to Mr. and Mrs. Lyons with the Traffic Safety Advisory Committee's recommendations; and THAT a copy of the letter be sent to Mayor Morris. CARRIED MATTERS FOR CONSIDERATION 16. Memorandum from the Traffic/Transportation Analyst Re: Fairway Drive — Fairway Traffic Calming Request This matter was deferred to the next Traffic Safety Advisory Committee meeting 17. Correspondence from Ms Nora Kunopaski Re: Traffic Calming in the Heritage District Moved by Dave Watson Seconded by Rino Roncadin THAT the correspondence from Ms Nora Kunopaski regarding the traffic calming measures in the Heritage District be received for information. CARRIED 100 General. Committee - January 15, 2008 Traffic Safety Advisory Committee Meeting No. 07-08 Page 8 of 8 Wednesday, December 19, 2007 18. Traffic Safety Advisory Committee Pending List 19. 21 Moved by Dave Watson Seconded by Rino Roncadin THAT the amendments to the Traffic Safety Advisory Committee pending list as presented by staff be approved and the remainder of the pending list be deferred to a special meeting of the Traffic Safety Advisory Committee. CARRIED Meeting Dates for 2008 Moved by Dave Watson Seconded by Rino Roncadin THAT the January 9, 2008 meeting be cancelled; and THAT the remainder of the meeting schedule be approved. r Correspondence from Margaret & Joel Sussmann Re: 4 Way Stop at Tyler Street and George Street (ADDED ITEM) Moved by Dave Watson Seconded by Rino Roncadin THAT the correspondence from Margaret & Joel Sussmann regarding a four- way stop at Tyler Street and George Street be received and referred to staff for investigation and a report. ADJOURNMENT Moved by Mike Waiters THAT the meeting adjourn at 9:00 p.m. Councillor Grace L. Marsh, Chair CARRIED 101 General Committee - January 15, 2008 102 General Committee - January 15, 2008 AGENDA`iiEM # j �- TOWN OF AURORA AURORA GENERAL COMMITTEE/COUNCIL REPORT No.PWOB-001 SUBJECT: Early Approval of Capital Projects FROM: D. Atkins, Acting Director of Public Works DATE: January 15, 2008 RECOMMENDATIONS THAT, should Council deem it advisable to grant early approval for certain proposed 2008 Capital Projects, that Council grant said approval to the following projects: 1) Capital Projects No's 31071, 31072, 31013, 31074, and 43029 (Various Capital Projects that all include Structural Watermain Relining work); And/or 2) Capital Project No. 31069 (Reconstruction of Engelhard Drive). BACKGROUND Staff have been asked to prepare a reportfor Council's consideration related to the early approval of certain Public Works Department capital projects that have been proposed as part of the 2008 Capital Budget. These specific projects could benefit from early approval now that approval of the Capital Budget will not occur before the end of January 2008. COMMENTS The Public Works Department has a number of construction and reconstruction projects proposed as part of the draft 2008 Capital Budget. At this time, staff believe that there are two projects for which early tendering dates would be advantageous for the municipality, being the 2008 Structural Watermain Relining tender and the reconstruction of the north portion of Engelhard Drive. 1.0 Structural Watermain Relining PrJect As part of the draft 2008 Capital Budget, there are a number of projects that include the structural relining of watermains. There is one project specific to relining of watermains and a number of other projects where watermain relining in 2008 is proposed as part of larger overall projects. One of the other projects is one of the 2008 road reconstruction projects, and the rest are the proposed 2009 reconstruction projects where the watermain relining is proposed to happen in 2008 along with the design work for the 2009 road 103 General Committee - January 15, 2008 January'15, 2008 - 2 - Report No. PW08.001 reconstructions. Completing the watermain relining in 2008 for the 2009 reconstruction projects will allow for simpler and quicker projects in 2009. Staff propose to combine all of the structural watermain relining work into one overall tender. 1.1 Prolect No. 31071 (2008 Reconstruction of Hawthorne Lane This 2008 reconstruction project includes the reconstruction of the roadway and the relining of the watermain on the street. Although the road reconstruction portion of the project is not particularly time sensitive as it is a small project, the watermain relining portion of the project is time -sensitive. It is intended that the watermain work will be completed prior to the commencement of the road reconstruction project as part of the overall structural watermain relining tender. The road reconstruction work will be tendered and constructed separately. 1.2 Project No. 31072 (2009 Reconstruction of Portions of Mary Street and Industry Street The works proposed for this 2009. reconstruction project in 2008 are the relining of the watermain on Industry Street and the design forthe road reconstruction project. While the design works are not particularly time -sensitive and can be commenced in April or May of 2008, the watermain relining portion of the project is time -sensitive. 1.3 Proiect No. 31073 (Reconstruction of Batson Drive and part of Moorcrest Drive) The works proposed for this 2009 reconstruction project in 2008 are the relining of the watermains on both streets and the design for the road reconstruction project. While the design works are not particularly time -sensitive and can be commenced in April or May of 2008, the watermain, relining portion of the project is time -sensitive. The works proposed for this 2009 reconstruction project in 2008 are the relining of the watermains on all of these streets and the design for the road reconstruction project. The design works and the watermain relining for this project are both time -sensitive. This is a large project and the design will take a considerable time to complete. An early start to the.design works will better allow staff to have the designs completed in time for inclusion in the 2009 Capital Budget discussions. 104 General Committee - January 15, 2008 January 15, 2008 .3- Report No. PW08-001 1.5 Project No. 43029 (2008 Structural Watermain Relining) For 2008, staff are proposing to structurally reline the watermains on Harriman Road and McDonald Drive as part of this project. 2.0 Capital Project No 31069 (Reconstruction of North Portion'of Engelhard Drive) This is the largest of the 2008 road reconstruction projects and includes the reconstruction of Engelhard Drive between Edward Street and Furbacher Lane, the reconstruction of the Engelhard Drive and Industrial Parkway South intersection, and the installation of traffic signals at the intersection of Engelhard Drive and Edward Street. Should Council wish to advance the approval of any of the 2008 road reconstruction projects, it is suggested that the most advantageous one for the Town would be this one. OPTIONS 1. Option 1 is to adopt the recommendations as set out in the Recommendations section of this report. 2. Option 2 is that Council may decide not to grant early approval for any of the projects detailed in this report. 3. Option 3 is that Council may decide to grant early approval for other Public Works Department 2008 Capital projects. 4. Option-4-is-that Council -may decide -to -grant early approval for Capital Project No. 31069 only (Reconstruction of Engelhard Drive) to allow for early tendering of that road reconstruction project. 5. Option 5 is that Council may decide to grant early approval for Capital Projects No's 31071, 31072, 31073, 31074, and 43029 only to allow for early tendering of the 2008 Structural Watermain Relining contract, and the early commencement of the design works for the Richardson Drive reconstruction project. FINANCIAL IMPLICATIONS All of the projects discussed in this Report are included in the draft 2008 Capital Budget, and all are "above the line" at this time or, put another way, are included in the list of projects that will likely be approved as part of the final 2008 Capital Budget. There are therefore no net financial implications forthe 2008 Budget that would result from the early approval of any of these projects.other than there is the possibility of obtaining better prices by the early tendering of the project(s). CONCLUSIONS Given that the 2008 Capital Budget was not approved as originally planned in December 2007, Council may wish to advance the approval of one or more of the proposed 2008 105 General Committee - January 15, 2008 January 15, 2008 - 4 - Report No. PW08-001 Public Works Capital Projects in order to allow for the oarly tendering of one or both of the Engelhard Drive reconstruction or the Structural Watermain Relining projects. Should Council wish to advance only one of these projects, it is suggested that the Structural Watermain Relining projects are the timelier of the two. A second benefit of this approval is that it would also allow for an early start on the design for the reconstruction of Richardson Drive, Hutchinson Road, Lee Gate, Patrick Drive, and Webster Drive, which is a largo project and will take considerable time to design. It is noted that this report is being prepared as a contingency measure. Should the Budget be finalized as planned at the end of January 2008, staff wili'be able to issue tenders as currently scheduled starting in mid to late February for the 2008 Capital Projects. Having Council grant early approval for some of the 2008 Capital Projects will simply allow for better planning and certainty of tendering for some of our more time -sensitive projects. LINK TO STRATEGIC PLAN Objective D1:.Continue the commitment of fiscal responsibility and accountability ATTACHMENTS Appendix "A"— Capital Budget Sheets for Project No's 31071, 31072, 31073, 31074, and 43029 (Various Project all including Structural Watermain Relining) Appendix "B" — Capital Budget Sheet for Project. No. 31069 (Reconstruction of Engelhard Drive) PRE -SUBMISSION REVIEW Senior Management Team meeting of December 19, 2007 Prepared by, D. Atkins, Acting Director of Public Works, Ext. 4371 D, Atkins �,_ohn S. Rogers Acting Director of Public Works Chief Administrative Officer 106 General Committee - January 15, 2008 TOWN OF AURORA APPENDIX "A" CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No; 1 Project ID: 3t071 Project Name : Reconstruction - Hawthorne Lane - 2008 Department: Public Works Service 1 Program: Roads 2007 Year of Initiation: Addresses Council Direction: No Roads - To provide funding for the reconstruction of the roadway, watermain, an sewer infrastructure. Please note that this is the second part of this project. Part one for the design portion was approved as part of the 2007 Capital Budget. Of lessen maintenance activities. on the 0 - 100 PCI (Pavement Condition Index) rating scale, a rating of less than 40 rest in the street(s) in question being classified as being in the "Failed" category. The PCI of this street is 19. 1177 General Committee - January 15, 2008 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department : Service 1 Program Year of initiation : Addresses council Direction Reconstruction - Portions of Mary St. 2009 c saw ,., —*„ ,�.�-� :�.^mm+awe• rr ,.,......z.M .m, :,�„w:..............adwa--. Roads - To provide funding for the reconstruction of the roadway, watermain, and sewer infrastructure. The project includes the reconstruction of Mary Streetfrom Industry Street to Industrial Parkway South, traffic signals at the intersection of mary Street and industrial Parkway South, and the construction of a normal granular/asphalt road for Industry Street from Mary Street to Sheppard's Bush property line.. In 2008, the project includes the design of the, project and the relining of the watermain on Industry Street. The reconstruction of this infrastructure should lessen maintenance activities. There will be an increase in operational costs due to the installation of the new traffic signals. !1L;'�"HruLylc-re c,,s�r�ni!b6awar.,;>-----_-- This protect also includos the construction of traffic signals at the intersection of Mary Street and Industrial Parkway South. On the 0 - 100 PCI (Pavement Condition Index) scale, a rating of less than 40 rasults ih the street(s) in question being classified as being in the "Failed" category. The PCI of this section of Mary Street is 13. Industry Street south of Mary Street does not have a PCI value be it has atar-and-chip surface, not a paved surface. Pa e No:1 General Committee - January 15, 2008 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 1 Project ID :. Project Name; Department: Service I Program : Year of initiation: Addresses Council Direction: Reconstruction - Batson Dr. and part of Moorcrest Dr - 2009 MW I - w Roads - To provide funding for the reconstruction of the roadway, watermain, and sewer infrastructure. Batson Drive, and Moorcrest Drive from Batson Dr. to 95m North, are included in this project. For 2008, the proposed works include the design of the reconstruction project and the relining of the watermains on both streets.. On the 0 - 100 pCl (pavement Condition Index) rating scale, a rating of less than 40 results in the street(s) in question being classified as being in the "Failed" category. The PC] of the street sections included in this project is 11. 109 General Committee - January 15, 2008 TOWN OF AURORA Project ID Project Name! Department: Service ! Program: CAPITAL BUDGET -ANALYSIS BY PROJECT pa a No: t 31074 Reconstruction - Richardson or,, Hutchinson Rd., Webster Rd., Patrick Dr. - 2009 Year of Initiation : Addresses Council Direction 2009 No a Roads To provide funding for the reconstruction of the roadway, watermain, an sewer infrastructure. This projecf includes the reconstruction of Rischrdson Dr'roe, Lee Gate, Hutchinson Road, Patrick Drive, and Webster Road. For 2008, the proposed works include the design of the reconstruction project and the relining of the watermains an all of the CP1�t —ess tIts On the 0 - 100 PC] (Pavement Condition index) rating scale, a rating of lThe PCI of in the street(s) in question being classified as being in the "Faked" category. the street sections included in this project is 28. 110 General Committee - January 15, 2008 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY .PROJECT Project iD : Project Name Department: Service 1 Program' Water Year of Initiation : 2006 Addresses Council Direction: No To continue on with the Public Works program in rehabilitating all remaining old gray cast iron watermains in Town that are prone to breaks and failures. To structurally reline these watermains without the tradikionat need of open cut excavation. To re -new the existing watermain structure and extend the life to 50 years. The rehabilitation of aging cast iron watermains will prevent main breaks, service disruptions and will improve customer satisfaction. Potential liability claims and contamination of drinking water risks will decrease by preventing watermain breaks. 'uPa1�' r MC2 The Town successfully undertook the structural relining of cand2007. This project is proposed to allow continuation of this watermains to be relined will be presented in more detail to ining hassignificant advantages because of the reduced disruQtion to and the street landscape. Pa a No:1 111 General Committee - January.15, 2008 APPENDIX "B" TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID: Project Name: Department: service! Program Year of Initiation: Addresses Council Direction Roads - To provide funding for the reconstruction of the roadway, watermain, and sewer infrastructure, Engelhard Drive from Edward Street to Furbacher Lane is to be reconstructed. it is intended that this project will be tendered together with the reconstruction of Altaura Boulevard (Project #31068). Please note that this is the second part of this project. Part one for the design portion was approved as part of the 2007 Capital Budget. The reconstruction of this infrastructure should lessen maintenance activities. Operational costs will be increased due to addition of one new set of traffic signals. This project also includes the reconstruction of the intersection and the traffic signals at Engelhard Drive and Industrial Parkway South, and the construction of new traffic signals at Engelhard Drive and Edward Street. On the 0 - 1o0 PCI (Pavement Condition Index) scale, a rating of less than 40 results in the street section(s) in question being classified as being in the "Failed" category. The PCI of this street section is 27. General Committee - January 15, 2008 AGENDA ITEM # AU p A TOWN'OF AURORA GENERAL COMMITTEEICOUNCIL REPORT NO.PW08-002 SUBJECT: Acceptance of Municipal Services — Bayview Wellington North Phase ill Registered Plan 65M-3657 FROM: D. Atkins, Acting Director of Public Works DATE: January 15, 2008 RECOMMENDATIONS THAT Council accept the municipal services contained within Registered Plan 65M- 3657 being the Bayview Wellington North Phase Ill Residential Subdivision; THAT Council enact By-law 4967-07.D for the assumption of the subject municipal services; THAT the Director of Public Works be authorized to issue a Certificate ofAcceptance of Public Works for said lands as required under Section 3.10 of the Subdivision Agreement; THAT notice to the homeowners be. provided through the Notice Board advising them that the subject development has been assumed by the Town; and THAT the Treasurerbe directed to release the municipal servicing securities held in relation to the Bayview Wellington North Phase ill Residential Subdivision. BACKGROUND The Bayview Wellington North Phase III residential development, shown on the Key map attached as Appendix "A", was serviced under a Subdivision Agreement executed by the Town of Aurora and Bayview Wellington North Inc. on December 17, 2002. The maintenance period, as set out in the terms of the Subdivision Agreement, has expired for the Registered Plan noted. Public Works staff have reviewed all inspection reports for the subject part of the development and is satisfied that the municipal roads and services are in good condition and have been completed in accordance with the terms of the Subdivision Agreement. COMMENTS All public services have been completed and the respective maintenance periods have expired. All deficiencies have been rectified to the satisfaction of the Public Works Department. 113 General Committee - January 15, 2008 January 15, 2008 - 2 - Report No. PW08.002 FINANCIAL IMPLICATIONS The Town will, upon issuance of the Certificate of Acceptance of Public Works, be responsible for all future operational and, maintenance costs for the municipal services within the specified areas. OPTIONS None. CONCLUSIONS The services for the Bayview Wellington North Phase III Subdivision area as shown in Appendix"A", being Registered Plan 65M-3657, can be accepted. LINK TO STRATEGIC PLAN Objective D1: Continue the commitment of fiscal responsibility and accountability. ATTACHMENTS Appendix "A" - Key Map showing location of services to be accepted. PRE -SUBMISSION REVIEW Management Team Meeting — December 19, 2007 Prepared by: Jerry Kryst, Technical Assistant, Extension 4376 D. Atkins Acting Director of Public Works hn S. Rogers Chief Administrative Officer 114 General Comm Loc APPENDIX "A" 5� nMlll_ KEY MAP SHOWING LOCATIONS OF SERVICES TO BE ACCEPTED PUBLIC WORKS DEPARTMENT 115 January 2008 General Committee - January 15, 2008 116 General Committee - January 15, 2008 AGENDA ITEMLO16] / TOWN OF AURORA AURPRA GENERAL COMMITTEE REPORT No. PW08-003 SUBJECT: Asphalt Repairs/Restorations FROM: Peter Horvath, Manager of Operations Services DATE: January 15, 2008 RECOMMENDATIONS THAT Council authorize the payment of additional funds in the amount of$13,807,65, associated with Request for Quotation No. PW-2007-20, for Asphalt Repairs/Restorations to Various Roads in the Town ofAurora to Royalcrest Paving & Contracting Ltd.; and THAT the additional funds be obtained from the Hill Drive Reconstruction Capital Fund, Sanitary Lateral General Operating Fund, Watermain Maintenance General Operating Fund, and Glass Drive Sidewalk Capital Fund. . BACKGROUND A Request for Quotation (RFQ) No. PW-2007-20 for asphalt repairs/restorations to various roads in the Town of Aurora was awarded to the low bidder, Royalcrest Paving & Contracting Ltd., on October 3, 2007 for the total amount of $46,925.00. This is a standard Public Work maintenance contract that is called annually for such activities. The work under this year's RFQ was for the hot mix asphalt repairs to road cuts, paving of existing gravel shoulders, grinding/cold planning, asphalt resurfacing and repairs to concrete walkway pavers. Typically, relatively small projects under $50,000 are administered directly through the Purchasing By -Law process and do not customarily require a Council report for contract award. However, during the course of undertaking the work for the above project, additional quantities were required to address some unexpected last minute emergency repair work, meeting specification requirements, as well as work requests by other departments. As a result of these additional work requests, the Purchasing By -Law upset limit was subsequently surpassed and is therefore the rationalization for this Council report submission requirement. 117 General Committee - January 15, 2008 January 15. 2008 - 2 - Report No. PW08-003 The total amount of additional work above the original estimate was $13,807.05. These additional charges were a result of the following: Areas to be repaired (i.e. quantities) increased during the time period between the contract issue date and the start of works. Additional asphalt repairs due to emergency infrastructure repairs within roadways. 2. As occasionally encountered, once actual field conditions become apparent, the estimated quantities are insufficient in meeting Town's and provincial minimum standards. In order to meet these construction specifications, increased material quantities are typically the result. 3. During the course of work, other Town Departments requested additional works to be done under the same terms and conditions as this contract. Rather than calling an additional asphalt contract for such minimal and urgently required work, it is cost advantages to proceed with an existing agreement. This additional work was required in order to satisfy various Town and Provincial specifications and standards, reduce the risk of public liability claims and increase customer satisfaction and safety. OPTIONS Because of the sufficient funds available to account for the additional work under other costs centres, there are no options being presented. FINANCIAL IMPLICATIONS The original amount awarded to Royalcrest Paving $ Contracting Ltd. for the total quoted amount was $46,925.00. The final invoiced total amounted to $60,732,05, Funding forthe additional $13,807.05 is allocated from a combination of unused Capital Budget items such as Hill Drive Reconstruction (2-4-31030-5059) and Glass Drive Sidewalk (2-4-42028-5059), and from Operating Budget accounts such as General Watermain Maintenance (4-4-4320- 5059) and Sanitary Laterals (4-4-4120-5059). CONCLUSIONS Asphalt quantities increased due to various factors such as new last minute emergency asphalt repairwork, added asphalt quantities due to specific specification requirements and added work requests by other departments. As noted above, it was essential that the Town complete the works before the onset of winter and has accordingly submitted this report requesting Council approve payment for these works. 118 General Committee - January 15, 2008 January 15, 2008 - 3 - Report No. PWOO.003 LINK TO STRATEGIC PLAN Goal "C": Promote a healthy environment that fosters social and physical well-being Goal "D": Ensure transparent, accountable, and open governance in concertwith informed and involved citizens Objective C2: Enhance and promote public safety Objective "D1 ": Continue the commitment of fiscal responsibility and accountability ATTACHMENTS None PRE -SUBMISSION REVIEW Management Team Meeting — January 8, 2008 by. Erwin Molnar, Operations Technician, Ext. 3441 va o n S. Rogers of Operations Services C.A.O 119 C,eneral Committee - January 15, 2008 120 General Committee - January 15, 2008 A �3DA ITEM TOWN OF AURORA AUPDRA GENERAL COMM[TTEE REPORT No. PW08-004 SUBJECT: Contract Award, Tender No. PW2007-123 — The Maintenance and Emergency Responding to Sanitary Lift and Water Booster Stations within the Town of Aurora. FROM: Peter Horvath, Manager of Operations Services DATE: January 15, 2008 RECOMMENDATIONS THAT Tender No. PW2007-123, "The Maintenance and Emergency Responding to SanitaryLift and Water Booster Stations within the Town ofAurora", be awarded to American Water Canada Corp.; THAT Council authorize the Mayor and Clerk to sign the attached Agreement to execute the subject contract; THAT the appropriate sewer charge surcharges to residents served by their respective Sanitary Lift Station be implemented as described in Report PW08-004; and THAT the appropriate draft Byelaw to implement the above noted sewer charge surcharges be tabled at a future meeting. BACKGROUND As part of the overall water distribution and wastewater collection system, the Town is responsible forthe operation and maintenance of three, soon to be four, sanitary pumping stations (SPS) and one water booster station (WBS) in the following locations: • Vandorf SPS, on the south side of Vandorf Sideroad, west of Bayview Avenue; • Ballymore SPS, on the north side of St. John's Sideroad, west of Bayview Avenue; • Temperance Street SPS, on the east side of Temperance Street, south of Tyler Street; • (Future) Brentwood SPS, on the east side of Woodlands Hills Boulevard. north of St. John's Sideroad West; • Vandorf WBS, on the southeast corner of Industrial Parkway South and Vandorf Sideroad. The continuous round-the-clock monitoring of these stations is a vital component of our maintenance operation. Failure to respond to an emergency outage or mechanical problem at a SPS may lead to an environment contamination of adjacent waterways. As 121 General Committee - January 15, 2008 January 15, 2008 -2- Report No. PW08-004 well, failure of a WBS will result in the disruption of fire protection for a particular area. Hence, the assurance of the mechanical soundness and readiness of these stations at all times will continue to be a long term maintenance requirement and municipal responsibility. COMMENTS There are two aspects of this matter which require attention. The first is the awarding of the maintenance tender and the second is the collection of the operation, maintenance and replacement costs from the benefiting landowners for the SPS. 1. Maintenance Contract The current contract with American Water Canada Corp. for the maintenance and emergency response to our SPS & WBS expired on December 31, 2007. A new 3-year contract, with the option to renew for a further one year period, was tendered on November 8, 2007 and on November 22, 2007 the Tender Opening Committee opened two tenders with the following prices: Bidder Total Bid Price (No GST) 1. American Water Canada Corp. $62,595,00 2. 1428691 Ontario LTD ola.QRS. $69,885.00 The tender was issued by the Town's Treasury Department and advertised according to the requirements of the Town's standard purchasing procedures. Both submitted tenders met all the requirements for the project. Together with the costs, the submissions were evaluated on various criteria to establish the Contractor's experience, knowledge and acceptability. It is noted that the total accumulative prices quoted above by American Water Canada Corp. are only 3.4% Nigher than their previous quoted contracted prices in November 2004. I n addition to the existing facilities owned and operated by the Town, we expect to assume ownership of two additional facilities during the life of the new contract. Should this occur, unit prices for their maintenance will be as per the tender for similar stations. 2. Owner Charges for Operation and Maintenance of SPS Under Town policy the costs to operate and maintain the SPS are assumed by the benefiting property owners. This arrangement has been included in past subdivision and site plan agreements for the various developments that are served by these stations, and has been in place since their onset. Brentwood SPS, a new SPS servicing the Ballymore subdivision, was added to this contract bringing four lift stations in total underthis contract with unit pricing equivalent to both Vandorf SIPS and Ballymore SPS. 122 General Committee- January 15, 2008 January 15, 2008 - 3 - Report No. PW08-004 Though, in terms of timing, the Brentwood Station is yet to be fully assumed by the Town and is still in the operating responsibility of the developer. It is anticipated that the station will be handed over for assumption this year, and in doing so, the applicable charges to those residents will then commence accordingly. It is noted that the one exception to this policy is the Temperance Street SPS. This small SPS was installed as part of the reconstruction of Temperance Street in 1999 and replaced a siphon that carried sewage under the Tannery Creek. This siphon was replaced with a SPS because the siphon did not function properly due to the very small flows in the sewer line. This SPS station was constructed for the purpose of serving the Town in general and, accordingly, the cost of operating and maintaining the station is included in the Public Works Department budget. Based on the tender presented with this report, together with adjusted utility and operating charges, the yearly maintenance and replacement costs for the three current resident funded/supported stations are $18,000 each. Based on the above total costs, Table No. 1 details the monthly charge per unit that are required to cover the operational, maintenance and replacement costs of each respective (SPS) pumping station. Table No. 1 Station Developments Served Units Monthly Charge/Unit Ballymore Ballymore Subdivision (Trent Street, Downey 163 $9.20 Circle, etc. Bayview/ Bayview/Vandorf Subdivision (Monkman 246 $6.10 Vandorf Court, Benvilie Crescent, Stonebridge and Wycliffe condo developments) Brentwood Ballymore Subdivision (Cliff Trail, Aspen Leaf 102 $14.70 (NEW) Court, Woodland Hills Boulevard, Black Court, Joseph Tuck Court, Sherman Oaks Court, and Duncton Wood Crescent) _ In terms of over all cost increases to the residents in these areas, with the combined increase in contractor (3.4%) and utility costs, the (SPS) rate per individual has risen approximately 6% in 3 years since the last contract award in 2004. 123 . General Committee - January 15, 2008 January 15, 2008 - 4 - Report No. PW08-004 OPTIONS Council may decide not to proceed with this contracted service. FINANCIAL IMPLICATIONS Current Year The contracted operational and maintenance costs for the Vandorf water booster station total approximately $14,000 per year exclusive.of hydro costs which add another $5,000 per yearto the cost. All of these costs are funded by the general sewer and water account. The estimated contractor and utility cost for the Temperance Street SPS is $12,680 per year and is funded by the general sewer and water account. The operational, maintenance and replacement costs for the remaining three SPS's are covered by the benefiting residents. The residents in the Ballymore Development will be assessed a monthly charge of $9.20, the residents in the BayviewNandorf service area will be assessed,a monthly charge of $6.10 and the residents in Brentwood service area will be. assessed a monthly charge of $14.70. Future Years Any future stations that may be assumed will be added to this contract and a similar formula of charges to the property owners will be implemented. CONCLUSIONS A tender has been issued for the maintenance and emergency response of the Town's Sanitary Pumping Stations and Water Pumping Station. The lowest bidder is American Water Canada Corp. who have had this contract for the last six years and in turn have provided excellent service over thattime. The monthly charge (which is added to the sewage charge) has been re -calculated for those units that benefit from the Ballymore and BayviewNandorf sanitary pumping stations and will also be applied to the Brentwood SPS once it becomes assumed. LINK TO STRATEGIC PLAN Goal C: Promote a healthy environment that fosters social and physical well being Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective C2: Enhance and promote public safety Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making 124 General Committee - January 15, 2008 January 15, 2008 - 5 - Report No. PW08-004 ATTACHMENT • Appendix "A" - Form of Agreement for Maintenance and Emergency Responding to Sanitary and Water Pumping Station Contract. PRE -SUBMISSION REVIEW Management Team Meeting — January 8, 2008. by. Erwin Molnar, Operations Technician, Ext. 3441 Peter Hor ath ff n S. Rogers Manager of Operations Services Chief Administrative Officer 125 General Committee - January 15, 2008 APPENDIX ' A" THE COBPOBATION OF THE TOWN OFAUBONA PUBLIC WOE KS TENDER # . DATE ISSUED: CLOSING DATE PW2007-123 NOVEMBER 8, 2007 12:00:0.0 NOON. LOCALTIME NOVEMBER 22, 2007 FORM OF AGREEMENT THIS AGREEMENT made (in triplicate) this day of BETWEEN: AD 2007 The Corporation of the Town of Aurora hereinafter called the !'OWNER' of the First Part and _ l Cif. hereinafter called the "CONTRACTOR" of the Second Part WHEREAS the Bid of the Contractor respecting the construction work, hereinafter referred.to• and described; as accepted by the Owner on the day of 2007.. THEREFORE THIS AGREEMENT WITNESSETH'that in consideration of the premises and the covenants hereinafter. contained, the parties hereto agree as follows: 1. The Contractor hereby covenants and agrees to provide and supply at the Contractor's own .expense ,all and,eYery kind of labour,..appliances, equlpment,.an.d CLfateTials for,_and,to;_uOdprtake and . — mPItnsriFaccordanee,uiththis Bid Dticumen2:.Nueias'OPewd or.tba Town. t-dtec of Aurora Public Works Department, all of which said Documents are annexedhereto and form part of this agreement to the samext nt 's if fully�t embodied h rein at and for the price or sum of fv?.iiS. oo &M gQAE 704,TY'_ 2. TThe Contractor further covenants and agrees to undertake and perform the said work in a, proper work like manner under the supervision and direction and -to the complete satisfaction of the Owner within the period of time specified in the Form.of Bid. 3. The Contractor further covenants and agrees that the Contractor will at ail times, indemnify and save harmless the Owner, the Owners officers, .servants., and agents from and against all loss or damage, and from and against all actions, suits, claims and demands whatsoever which may be made or brought against the Owner, the Owners officers, servants, and agents. by reason or in consequence of the execution and performance or maintenance of the said work by the Contractor, the Contractor's servants, agents or employees. 4. The Contractor further covenants and agrees to furnish in accordance with the above specification, a Performance Bond in an amount equivalent to one hundred percent (100%) of the contract price approved by the Owner's. Solicitor, guaranteeing the faithful performance of the said work, in accordance with the terms of this Agreement. 6. The Owner.hereby covenants and agrees that if the said work shall be duly and properly executed and materials provided as aforesaid and if the Contractor shall carry out, perform and observe all of the requirements and conditions of this agreement, the Owner will pay the Contractor the contract 22 126 General Committee - January 15, 2008 price herein set forth in the Contractor's Bid, such payment or payments to be made in accordance with the provisions of the General Conditions of the Contract referred to above. 7. This agreement and everything herein contained shall ensure to the benefit of and be binding upon the Parties hereto, their successors and assigns, respectively. 8. All communications in writing between the parties or between them and the Town shall be deemed to have been received by the addressee if delivered to the Individual or to a member of the bidder or to an officer of the Corporation for whom they are intended or if sent by post, telegram or facsimile addressed as follows:. THE OWNER: CORPORATION OF THE TOWN OF AURORA 1 Municipal Drive P.O. Box 1000 Aurora, Ontario L4G OJ1 FAX: 905-841-7119 THE CONTRACTOR: FAX: IN WITNESS WHEREOF the parties hereto have hereunto affixed their corporate seals duly attested by the hands of their proper officers in that behalf respectively. CONTRACTOR G OWNER Mayor Clerk, Bob Panizza, A.M.C.T, 23 127 General Committee - January 15, 2008 128 General Committee - January 15, 2008 AAENDA ITEM 0 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PL08-003 SUBJECT: Servicing Allocation Matrix — Front Ending Agreements FROM: Sue Seibert, Director of Planning and Development Services DATE: January 15, 2008 RECOMMENDATIONS THAT the attached Matrix for the Allocation of Servicing Capacity, Appendix 1, be adopted by. Council to be used to determine applications that may be considered for allocation and; That the Allocation Policy be revised to remove the word "Ranking" from the Criteria as indicated within Appendix 2. That Council determine if Criteria 1 should be removed or modified to apply to front ending of local services only. BACKGROUND At the General Committee meeting of October 2, 2007, the committee requested clarification on the implementation of "Criteria 1 - Front Ending" as it relates.to the ranking of applications. This clarification was presented to General Committee within Report PL07- 135. Subsequently at the General Committee meeting of November 20, 2007 the following resolution was passed: THAT the Servicing Allocation Matrix Policy report PL07-135 be referred back to staff; and THAT staff bring back a report to Council indicating whether at this time any water allocations remain outstanding to the development community based on any current front-end agreements between the Town and the development community; and THAT the Servicing Allocation Matrix Policy be brought back to Council for revision. COMMENTS Council has requested that staff bring back a report to Council indicating whether at this time any water allocations remain outstanding to the development community based on any current front-end agreements between the Town and the development community. It is 129 General Committee - January 15, 2008 January 15, 2008 - 2 - Report No. PL08-003 Staff's undertanding that this resolution pertains to the committementto allocation of actual units and not outstanding financial commitments. There were three front ending agreements as follows: December 1999 agreement - all the 1000 units have been allocated and built - no further allocation commitments. - St. John's Development Corp, (250 units) - 761933 Ontario Ltd (Prato), (250 units) - MI Developments (Sold to Preserve Homes), (250 units) - Hallgrove and Whitwell and Bayview Wellington North Inc., (250 Units) 2. July 2001 Agreement - All the 282 units have been allocated and built- no further allocation commitments. Minto, (250 units) Bayview Wellington North, (32 units) 3. March 2004 Agreement - Just a front ending agreement without any commitment .pertaining to allocation of units. Thus there are currently no outstanding unit allocation commitments based on front ending agreements. Criteria 1 does not apply to the above committed units as these were not required to be ranked (Council reserved these units and they were allocated by Council without needing to be ranked). Criteria 1 only applies to units over and above the 1282 units for developers that front end essential services either through the aforementioned agreements or new agreements entered into. Council shall give priority to those developers who front ended the installation of serving infrastructu're in order to promote the development of the lands for which Council has prioritized (For example key employment areas). (Applications are given from 0-3 points with 3 points being the highest score). In addition, Council has requested that the servicing Allocation policy be brought back for revision. It is also apparent that Council wishes to discuss whether Criteria 1 should be omitted or, modified to apply to front ending of local services only. In Staffs opinion modifying the Criteria to apply to the front ending of local services only, would be basically the same as removing the criteria as it is very rare that local services benefit key employment or priority areas based on front ending agreements. 130 General Committee - January 15, 2008 January 15, 2008 - 3 - Report No. PL08-003 OPTIONS Staff have prepared three options for Council consideration as follows: 1. Status quo 2. Modify criteria 1 to apply to front ending of local services only 3. Delete criteria 1 4. Other modifications at the discretion of council It should however be noted that these changes will not impact the current matrix as sufficient allocation is available to service the top three applcations. FINANCIAL IMPLICATIONS The policy and by-law are tools for Council's use in planning for growth. Financial projections are based on approximately 400 building permits being issued each year. While it is difficult to ensure that this will happen in individual years, over a several year period this should be achievable based on the current allocation granted to the Town. LINK TO STRATEGIC PLAN The Strategic Plan has objectives of well planned growth. Careful consideration of the allocation of servicing capacity will help achieve this. CONCLUSIONS Staff suggests that the allocation policy be slightly revised to remove the word "Ranking" from each criteria and add a note pertaining to points as shown on Appendix 2. Staff have also provided three options for Council consideration pertaining to Criteria 1, and prepared revised policies for Council consideration. It should also be noted that the current available servicing allocation is very limited and that the Region anticipates, new allocation being available in approximately 2012. In the interim the Region has indicated that conditional approvals may be permitted and staff will present additional options pertaining to interim allocation availability at a later date. Furthermore the Region has prepared a draft policy to provide servicing bonus for developments that meet the LEED standards and it is anticipated that the next allocation report will suggest that the allocation policy be modified to include a category for LEED. The next allocation report will include recommendations pertaining to Regional policies on interim allocation and LEED bonusing provisions. 131 General Committee - January 15, 2008 January 15, 2008 .4. Report No. PL08-003 ATTACHMENTS Appendix 1A —Application Matrix — Option 1(including clarification). Appendix 1 B — Application Matrix — Option 2 Appendix 1 C — Application Matrix — Option 3 Appendix 2A — Revised allocation policy - Option 1(clarification). Appendix 2B — Allocation Policy — Option 2 Appendix 2C — Allocation Policy — Option 3 PRE -SUBMISSION REVIEW Management Team Meeting — January 2, 2008 Prepared by: Jim Kyle, Manager of Policy Planning Extension 4345 SuVS ibe , CIP, RPP John S. Rogers Dir ctor of lanning and .Development Serdces C.A.O 132 General Committee - January 15, 2008 X 0 w =m O F- c9 � U N (] Q } Z 0 0 o m c O � M O _ � O p ` N Q (n z M KD CII CII CD 'i' �'Y N �D f'D 0 0 O o E a m z z C � O O o � N N OU O'^Mprr NM0 1>�Z, O N N Orr N N N N 0 O O O oU Yz Q N! O N Rl p N c' ro d ❑ 0_ ZJ M 0?1? 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OTC g.CO'=W p� m pm=p=<<��� .�� mU 3a'�ap°�9g5u N]6$ 66 Zm M. 133 General Committee - January 15, 2008 .E m 7 m F `i JYZ OOM <N 00 fD N � 0 oa >-ZR 0 No O C W 0 { F M O : N O M mas a Z � CD M Oh NNW M �ryry fpO0 O 4 E Z Z 4 b N d o a Y}Z O<M 0�--NN < R_ . Q N as AZ° 4 O Y MQ YZ N 0 O N M N � 0 1 IZ3 aaa10!�a MN cV MM R m I,iLZ 7C�Z$�00 U UUF IG 9 P 2 LL M Em Eo 0 0 E r3 W o' o pp m '. LM i umj 8 ' O, 3 g7 ? c�m gm ,P cz m aw ay n o«a m o o W WM a- a ¢ ; W �r n c� maw a¢ vE 'W .vo •E3.9 vp Wo4 =6� nS V «roro tl «LOU tl SO W c O11 00«0 SiN 0 c f! q o OE g o@ m o E m o ZEZO o ._E 3v °W m m En v° u,L., ° pZ y T �>uc � N.o.XXd o COLL c 'mp .FN $p o2'W D m E E c c E t c c a Q c v m o $ � E U L NNm Ny.W jW 3 N�ci 50v m'- � Cm a$ W .m.cu 2Wa c C O a'y ag a q ��W'.�o mm ` immmdm$�i mN N�� RN W0 E§ � � UD m a'"o'3a 5�'0 9co rnW do �¢3DDa -3 oao,sNZN E L1vU�mU n�QQ U1R 134 General Committee - January 15, 2008 X 3 Z W i D 0 h f mD NCDNO Q � OD o 2z ft.0 0 4 c M c O Q d U Otp ZJ N eil 0't N N 0 0 O 4 E }C G z Z M d1 N O N •" N w Y � b 6 N tD �M O�-oNCO r O o Rc .y N C d Y Z' V 6 0 Y no YZ N c M o o w M M N N M 000000 � �NM V NOD m aG ii Z 7 U 0 0 0 U U U O F K Qv c P@E �m °g $m rnm w me as .cz rod `� m Eu@ Ep g D_N m u §m ' c '� n F •O L m O ip a° E3$ ao NW E con gm do uo F=' v @Ec N J %Qm h� Oc UCt1 mm 3a y9y amMq �5 m e L u Ug ca i u �c $2� n¢ Y O �y CF SIN 7 .? 5 �E E w o S . c ° E { m z$ `° w—E. ° N N E6 NL CU m c C o es c ° o a'S�na nN'_^ a as .0 Dmmc-d o W,cs°odic0 nnmmama�„ «N Soo c'oe �5`0 nn �2 c US 3M,<�. 05 135 General Committee - January 15, 2008 Revised January 15, 2008 Appendix 2 (Option 1) Policy for the Allocation of Servicing Capacity All development that will have the effect of creating new or additional residential dwelling units within the Town of Aurora and is subject to By-law 4721-05.D shall be governed by this policy. Servicing Allocation Policy A) In this by Policy i) "Servicing Capacity" means water and wastewater capacity within the York Durham Servicing System as distributed by the Region of York and allocated by the Town of Aurora. 'B) No residential development will be given final approval pursuant to the provisions of the Planning Act except in accordance with this policy. C) Non residential development shall not require the specific allocation of sevicing capacity but shall in all other respects be subject to the Town's policies, by-laws and conditions. of approval pursuant to the provisions of the Planning Act with respect to servicing availability. This does not preclude the need to ensure that there is adequate capacity within the Town's distribution system. D) Council will be solely responsible for the allocation of servicing capacity to developments. Developers groups may request that such capacity is assigned to a property be transferred but the discretion to provide for any such transfer shall rest with Council. E) Applications that are incomplete (incomplete under the terms of the Planning Act or incomplete based on studiesrequired by the Town as listed within the application review letter to the applicant) will not be considered for allocation. F) Applications for which a "file closure" letter has been sent will on the date set out within the letter lose their allocation unless the closure date is extended by staff. G) Should several applications obtain equal rankings, Council may authorize Staff to prorate the available allocation among the applications. In addition, in appropriate situations distribution may be made on a pro -rated basis. 1 136 General Committee - January 15, 2008 H) Upon completion of the ranking matrix, Staff, based on total available allocation, will determine a "cut-off' point to determine applications that can proceed and those that are not suitable to be considered for allocation: Applications that are not considered suitable for allocation consideration must wait until additional allocation is available or until a recommended or allocated application "loses" its allocation. 1) Applications within the "2C - Northeast Aurora Planning Area" will not be granted allocation or be included within the ranking matrix until such time as a phasing strategy is approved by Council as part of the Secondary Planning process for the "2C" lands. Priority Criteria RAPJdnQ The allocation of servicing capacity shall be based on the following: 1. Council shall give priority to .those developers who front ended the installation of servicing infrastructure in order to promote the development of the lands for which Council has prioritized (For example key employment areas). (Ranking - Applications are given from 0-3 points with 3 points being the highest score). 2. Council will give priority to developments that restore, protect and enhance Natural Heritage Features in keeping with Official Plan and Provincial policies pertaining to environmental protection. (Applications are given from 0-2 points with 2 points being the highest score). (Ranking 2) In addition conveyance to the Town or other public authority of Natural Heritage Features such as woodlots, wetlands etc will increase the points to 3.R-amking-to-3 3. Council will give priority to projects that currently can be serviced, with minimal or no municipal investment in infrastructure required. (Ranking 3-- Applications are given from 0-3 points with 3 points being the highest score). 4. Council will give priority to projects that further the Town's economic development objectives (Ran"-2 Applications are given from 0-2 points with 2 points being the highest score). 5. Applications that represent a logical expansion of the community are favoured. (Ranking 2 Applications are given from 0-2 points with 2 points being the highest score) 6. Applications that have satisfactorily addressed all department and agency comments will receive a -Ranking -of 3 points. Applications that 2 137 General Committee - January 15, 2008 have not addressed all comments will receive a RaRking e 1 or 2 points dependant on status (Ranking 3 )` 7. Servicing Capacity will not be granted to any development unless it conforms to the Official Plan, and such policies respecting urban design, density etc. as may be contained within the Official Plan or guidelines prepared in accordance with it and Council has approved the development, (Nanking 3 -Applications are given from 0-3 points with 3 points being the highest score) Council will retain a proportion of the allocation to ensure important projects can proceed. The 200 units reserved for Historic Core infill reflects this criteria. Such developments must comply with the Town's Urban Design and heritage preservation objectives. (Currently applications under consideration would utilize all of this capacity). All development applications that meet the criteria must use capacity within a reasonable timeframe in the application approvals chart below. Failure to use the capacity within this timeframe will result in the loss of the allocation. In addition the servicing allocation status list will be reviewed at least annually. Application Type Council Allocation Trig er Deadline for use Allowable Timeframe Plan of Subdivision Draft Ap roval Registration 2 ears* Plan of Condominium Draft approval Permit issuance 12 months Site Plan Execution of the agreement Permit Issuance 18 months Consent Committee Decision Permit issuance 18 months * In addition the registered agreement shall contain a clause indicating a date for which allocation is removed should permits not be issued. In addition it is anticipated that larger subdivisions will phased and in this case the conditions of draft plan approval shall require a phasing strategy which must be adhered to in order to retain allocation for future phases. Updates to the Official Plan Policies, Provincial Policies and other regulatory policies may have the impact (if changing the ranking of the allocation or. adding new priorities. These shall be incorporated into the annual review of the allocation status list and this policy shall be revised accordingly. The allocation criteria will be used to evaluate applications and based on this evaluation a preliminary allocation chart will be prepared. Actual allocation will however be subject to Council approval of the application at the appropriate trigger date as set out in the above chart. SAPlanning\D00 GeneraRservicing allocatlon\Servicing Allocation crieria Schedule A - Revised November 6, 2007 - eption 1 .doc IV., General Committee - January 15, 2008 Revised January 15, 2008 Appendix 2 (Option 2) Policy for the Allocation of Servicing Capacity All development that will have the effect of creating new or additional residential dwelling units within the Town of Aurora and is subject to By-law 4721-05.D. shall be governed by this policy. Servicing Allocation Policy A) In this by Policy i) "Servicing Capacity" means water and wastewater capacity within the York Durham Servicing System as distributed by the Region of York and allocated by the Town of Aurora. B) No residential development will be given final approval pursuant to the provisions of the Planning Act except in accordance with this policy. C) Non residential development shall not require the specific allocation of sevicing capacity but shall in all other respects be subject to the Town's policies, by-laws and conditions of approval pursuant to the provisions of the Planning Act with respect to servicing availability. This does not preclude the need to ensure that there is adequate capacity within the Town's distribution system. D) Council will be solely responsible for the allocation of servicing capacity to developments. Developers groups may request that such capacity is assigned to a property be transferred but the discretion to provide for any such transfer shall rest with Council. E) Applications that are incomplete (incomplete under the terms of the Planning Act or incomplete based on studies required by the Town as listed within the application review letter to the applicant) will not be considered for allocation. F) Applications for which a "file closure" letter has been sent will on the date set out within the letter lose their allocation unless the closure date is extended by staff. G) Should several applications obtain equal rankings, Council may authorize Staff to prorate the available allocation among the applications. In addition, in appropriate situations distribution may be made on a pro -rated basis. H) Upon completion of the ranking matrix, Staff, based on total available allocation, will determine a "cut-off' point to determine applications that 1 139 General Committee - January 15, 2008 can proceed and those that are not suitable to be considered for allocation. Applications that are not considered suitable, for allocation consideration must wait until additional allocation is available or until a recommended or allocated application "loses" its allocation. 1) Applications within the "2C - Northeast Aurora Planning Area" will not be granted allocation or be included within the ranking matrix until such time as a phasing strategy is approved by Council as part of the Secondary Planning process for the "2C" lands. Priority Criteria Rankin-q The allocation of servicing capacity shall be based on the following: 1. Council shall give priority to those developers who front ended the installation of local servicing infrastructure in order to promote the development of the lands for which Council has prioritized (For example key employment areas). (Ra k;ag-3== Applications are given from 0-3 points with 3 points being the highest score). 2. Council will give priority to developments that restore, protect and enhance Natural Heritage Features In keeping with Official Plan and Provincial policies pertaining to environmental protection. (Applications are given from 0-2 points with 2 points being the highest score). ("a,kiRg 2) In addition conveyance to the Town or other public authority of Natural Heritage Features such as woodlots, wetlands etc will increase the points to 3.Panking is -3 3. Council will give priority to projects that currently can be serviced, with minimal or no municipal investment in infrastructure required. Tanking. 3- Applications are given from 0-3 points with 3 points being the highest score). 4. Council will give priority to projects that further the Town's economic development objectives (Ranking 2 Applications are given from 0-2 points with 2 points being the highest score). 5. Applications that represent a logical expansion of the community are favoured. (Rar''i� Applications are given from 0-2 points with 2 points being the highest score) 6. Applications that have satisfactorily addressed all department and agency comments will receive a-Rankiag-ef 3 points. Applications that have not addressed all comments will receive a lam an«ng e 1 or 2 points dependant on status (Ranking )_ 2 140 General Committee - January 15, 2008 7. Servicing Capacity will not be granted to any development unless it conforms to the Official Plan, and such policies respecting urban design, density etc. as may be contained within the Official Plan or guidelines prepared in accordance with it and Council has approved the development. (RaAk4n@---Applications are given from 0-3 points with 3 points being the highest score) Council will retain a proportion of the allocation to ensure important projects can proceed. The 200 units reserved for Historic Core infill reflects this criteria. Such developments must comply with the Town's Urban Design and heritage preservation objectives. (Currently applications under consideration would utilize all of this capacity). All development applications that meet the criteria must use capacity within a reasonable timeframe in the application approvals chart below. Failure to use the capacity within this timeframe will result in the loss of the allocation. In addition the servicing allocation status list will be reviewed at least annually. Application Type Council Allocation Trigger Deadline for use Allowable Timeframe Plan of Subdivision Draft Approval Registration 2 ears* Plan of Condominium Draft approval Permit issuance 12 months Site Plan Execution of the agreement Permit Issuance 18 months . _ Consent Committee Decision Permit issuance 18 months * In addition the registered agreement shall contain a clause indicating a date for which allocation is removed should permits not be issued. In addition it is anticipated that larger subdivisions will phased and in this case the conditions of draft plan approval shall require a phasing strategy which must be adhered to in order to retain allocation for future phases. Updates to the Official Plan Policies, Provincial Policies and other regulatory policies may have the impact of changing the ranking of the allocation or adding new priorities. These shall be incorporated into the annual review of the allocation status list and this policy shall be revised accordingly. The allocation criteria will be used to evaluate applications and based on this evaluation a preliminary allocation chart will be prepared. Actual allocation will however be subject to Council approval of the application at the appropriate trigger date as set out in the above chart. S,.Tlanning\D00 General\servicing allocation\Servicing Allocation crleria Schedule A - Revised November 6, 2007 - Option 2 .doc 3 141 General Committee - January 15, 2008 Revised January 15, 2008 Appendix 2 — (Option 3) Policy for the Allocation of Servicing Capacity All development that will have the effect of creating new or additional residential dwelling units within the Town of Aurora and is subject to By-law 4721-05.D shall be governed by this policy. Servicing Allocation Policy A) In this by Policy i) "Servicing Capacity" means water and wastewater capacity within the York Durham Servicing System as distributed by the Region of York. and allocated by the Town of Aurora. B) No residential development will be given final approval pursuant to the provisions of the Planning Act except in accordance with this policy, C) Non residential development shall not require the specific allocation of sevicing capacity but shall in all other respects be subject to the Town's policies, by-laws and conditions of approval pursuant to the provisions of the Planning Act with respect to servicing availability. This does not preclude the need to ensure that there is adequate capacity within the Town's distribution system. D) Council will be solely responsible for the allocation of servicing capacity to developments. Developers groups may request that such capacity is assigned to a property be transferred but the discretion to provide for any such transfer shall rest with Council. E) Applications that are incomplete (incomplete under the terms of the Planning Act or incomplete based on studies required by the Town as listed within the application review letter to the applicant) will not be considered for allocation. F) Applications for which a "file closure" letter has been sent will on the date set out within the letter lose their allocation unless the closure date is extended by staff. G) Should several applications obtain equal rankings, Council may authorize Staff to . prorate the available allocation among the applications. In addition, in appropriate situations distribution may be made on a pro -rated basis. H) Upon completion of the ranking matrix, Staff, based on total available allocation, will determine a "cut-off' point to determine applications that t 142 General Committee - January 15, 2008 can proceed and those that are not suitable to be considered for allocation. Applications that are not considered suitable for allocation consideration must wait until additional allocation is available or until a recommended or allocated application "loses" its allocation. 1) Applications within the "2C — Northeast Aurora Planning Area" will not be granted allocation or be included within the ranking matrix until such time as a phasing strategy is approved by Council as part of the Secondary Planning process for the "2C' lands. Priority Criteria Rarnkinp The allocation of servicing capacity shall be based on the following: AM C CO 1. Council will give priority to developments that restore, protect and enhance Natural Heritage Features in keeping with Official Plan and Provincial policies pertaining to environmental protection. (Applications are given from 0-2 points with 2 points being the highest score). (Ranking In addition conveyance to the Town or other public authority of Natural Heritage Features such as woodlots, wetlands etc will increase the points to 3.€ianking to 3 2. Council will give priority to projects that currently can be serviced, with minimal or no municipal investment in infrastructure required. (Ranking 3— Applications are given from 0-3 points with 3 points being the highest score). 3. Council will give priority to projects that further the Town's economic development objectives (Ranking 2= Applications are given from 0-2 points with 2 points being the highest score). 4. Applications that represent a logical expansion of the community are favoured. (Ranking 2 . Applications are given from 0-2 points with 2 points being the highest score) 5. Applications that have satisfactorily addressed all department and agency comments will receive a Ranking -of 3 points. Applications that have not addressed all comments will receive a Rankingf 1 or 2 points dependant on status (RaR k Rg 3 ). 6. Servicing Capacity will not be granted to any development unless it conforms to the Official Plan, and such policies respecting urban design, density etc. as may be contained within the Official Plan or guidelines prepared in accordance with it and Council has approved 2 143 General Committee - January 15, 2008 the development. (Ranking S -Applications are given from 0-3 points with 3 points being the highest score) Council will retain a proportion of the allocation to ensure important projects can proceed. The 200 units reserved for Historic Core infill reflects this criteria. Such developments must comply with the Town's Urban Design and heritage preservation objectives. (Currently applications under consideration would utilize all of this capacity). All development applications that meet the criteria must use capacity within a reasonable timeframe in the application approvals chart below. Failure to use the capacity within this timeframe will result in the loss of the allocation. In addition the servicing allocation status list will be reviewed at least annually. Application Type Council Allocation Trigger Deadline for use Allowable Timeframe Plan of Subdivision DraftApprovaI Registration 2 ears* Plan of Condominium Draft approval Permit issuance 12 months Site Plan Execution of the a reement Permit Issuance 18 months Consent Committee Decision Permit issuance 18 months * In addition the registered agreement shall contain a clause indicating a date for which allocation is removed should permits not be issued. In addition it is anticipated that larger subdivisions will phased and in this case the conditions of draft plan approval shall require a phasing strategy which must be adhered to in order to retain allocation for future phases. Updates to the Official Plan Policies, Provincial Policies and other regulatory policies may have the impact of changing the ranking of the allocation or adding new priorities. These shall be incorporated into the annual review of the allocation status list and this policy shall be revised accordingly. The allocation criteria will be used to evaluate applications and based on this evaluation a preliminary allocation chart will be prepared. Actual allocation will however be subject to Council approval of the application at the appropriate trigger date as set out in the above chart. S1Planning\D00 General\servicing allocaton\Servicing Allocation crleria Schedule A - Revised November 6,.2007 - option 3.doc 3 144 General Committee - January 15, 2008 LAGENDAITE # 13_j /--_ TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PL08-006 SUBJECT: Planning Applications Status List FROM: Susan Seibert, Director of Planning and Development Services DATE: January 15, 2008 RECOMMENDATIONS THAT the Planning Applications Status List he received as information; BACKGROUND Attached is a list updating the status of applications being processed by the Planning and Development Services Department. The list supersedes the November 6, 2007 Planning Applications Status List and is intended for information purposes. The text in bold and italics represents changes in status since the last distribution of the Planning Applications Status List. COMMENTS Since the preparation of the last status list, three (3) new Planning applications have been filed with the Planning and Development Services Department; Application for Site Plan Application to allow 18,951m2 on the 9.75 ha site (8 development pads). (File No: D11-15-07) Application for Zoning By-law Amendment to permit the construction of an office building. (File No: D14-14-07) Application for Zoning By-law Amendment to permit the construction of a 3 building Commercial Centre with a total gfa of 485m2. (File No: D14-13-07) OPTIONS No action is required with respect to the planning status list. FINANCIAL IMPLICATIONS Not applicable. 145 General Committee - January 15, 2008 January 15, 2008 - 2 - Report No. PL08-003 CONCLUSIONS Staff will continue to provide this monthly update so Council is aware of application status and the servicing allocation that is available within the Core. LINK TO STRATEGIC PLAN The Strategic Plan contains goals that promote a sustainable community that respects its historic culture and character and embraces diverse cultural development and renewal in harmony with sound environmental management and business development activity. Information documents such as this are intended to further that goal. ATTACHMENTS Figure 1 Planning Applications Map Figure 2 — Secondary Plan Map Figure 3 — Planning Applications Status List —January 15, 2008 Figure 4 Town of Aurora Core Area Infill Map Figure 5 — Core Area Infill List PRE -SUBMISSION REVIEW Management Team meeting January 8, 2008. Prepared by. Vanessa Partridge, Planning Clerk, Extension 4226 SU S ibert, .C.►.P., R.P.P. John S. 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T O Y Y T {T T Y T Y T U C "O J U O O «n w coC4 d a)cE 0 w 00 .L c Q U = T N 00 Ln COc Cfl 'O N L` o> ©E o ro Y h CO c°) c o d tL 0 tl) dC]�.UH< LLL p O O U C) NYI1a❑-- N 0 0 L7 Q 4 O — Y N co d' LI) CO ti 0 C) f- Q 167 General Committee - January 15, 2008 General Committee - January 15, 2008 AGENDA ITEM # L4 ,— TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No.CS08-001 SUBJECT: Feeding of Wildlife FROM: Bob Panizzza, Director of Corporate Services DATE: January 15, 2008 RECOMMENDATIONS THAT report CS08- 000 entitled Feeding Wildlife be received for information. BACKGROUND At the General Committee Meeting held on Tuesday October 16, 2007, Ms. Teresa Keefer addressed General Committee to request the enactment of a by-law restricting the feeding of wildlife on private property. Ms. Keefer advised that her neighbours regularly feed raccoons on their property; which has resulted in damage to her backyard and feces on her property, and is a major concern to her family. As a result of Ms. Keefer's delegation, the General Committee recommended the following: THAT the comments of the delegate be received; and THAT the matter be referred to staff for a report regarding the issue of feeding wild animals on private property; and THAT staff encourage the province and otherlocal government agencies to take action on this matter. COMMENTS Other Jurisdictions Staff have canvassed the other municipalities in York Region and the province and determined that there are no municipalities that have enacted a by-law to prohibit the feeding of wildlife on private property. Staff also have conducted and have been unable to locate any such legislation. In fact however it appears that there is no legislative authority in the Municipal Act to permit municipalities to regulate such activity on private property. Staff have howeverfound by-laws in municipalities such as the Town of Midland where the feeding of wildlife and in particular, Canadian Geese is prohibited on municipal properties such as parks for nuisance reasons. They have not extended this prohibition to private property at this time. 169 General Committee - January 15, 2008 January 15, 2008 - 2 - Report No. CS08-001 Ministry of Natural Resources Staff has spoken at length with a representative of the M.N.R. here in Aurora about the issue of feeding wildlife. Although they are not in favour in most cases of feeding wildlife, because of the harm that can be caused to the welfare of the animal, they do not have any prohibitions under their legislation, the Fish and Wildlife Act, to prevent a resident from feeding wildlife on their own property. Complaints Staff has received some complaints in the past about residents feeding wildlife but not of any significance. In these cases, staff has informed the resident that the Town has no authority to compel their neighbour to curtail the practice. They are informed that it is a civil situation between themselves and the offending neighbour. In this particular case, staff met with the neighbour to discuss Ms. Keefer's concerns. The neighbour is an avid bird watcher and has approximately six birdfeeders in her rear garden. The garden backs onto an open space area that is naturalized and home obviously to a variety of wildlife. As a result of interview with the neighbour, staff is confident that they are not intentionally feeding the wildlife with the exception of course, of the birds in the area. Enforcement In addition to the lack of a significant number of complaints concerning this issue, staff do have a concern in the enforcement of a by-law prohibiting the feeding of wildlife on private property for a number of reasons. Firstly, as indicated in this particular case, the neighbour is an avid bird watcher and has a number of birdfeeders on her property that may inadvertently be 'used' by animals other then birds for which they are intended. If a by-law was to be recommended, common sense would suggest that birds not be included in the definition of "wildlife." The concern staff would then have is establishing from an evidentiary point of view a resident's intent. Staff believe that the likelihood of obtaining a conviction in such a scenario is unlikely. OPTIONS Option #1, Council should support the recommendation that has been presented in this report as there are no alternative options. 170 General Committee - January 15, 2008 January 15, 2008 - 3 - Report No. CS08-001 FINANCIAL IMPLICATIONS There are no financial implications related to the adoption of the recommendation in this report. CONCLUSIONS Based on the fact there is no clear legislative authority to enact a by-law or regulations regarding the feeding of wildlife on private property, staff recommends that no further action be taken at this time. LINK TO STRATEGIC PLAN Goal C: Promote a healthy environment that fosters social and physical well being Objective Cl: Maintain, respect, preserve and enhance natural environment, natural heritage and green spaces ATTACHMENTS None. PRE -SUBMISSION REVIEW Wednesday January 8, 2008 Prepared by: Chris Alexander Ext, 4241 Bob Panizza Director of Corporate Services John Rogers C. A. 0. 171 General Committee - January 15, 2008 172 General Committee - January 15, 2008 AGENDA ITEW 15 TOWN OF AURORA AUUR`ORA GENERAL COMMITTEE REPORT No.CS08-002 SUBJECT: Anti -Chaining of Dogs FROM: Bob Panizza, Director Corporate Services DATE: January 15, 2008 RECOMMENDATIONS THAT report CS08- 002 entitled Anti -Chaining of Dogs be received for information; and THAT staff be directed to consult with the Town's new Animal Control Service Contractor, the 0.S.P.C.A. to track concerns over the chaining of dogs in Town. BACKGROUND At the General committee Meeting held on Tuesday October 16, 2007, Ms. Nicole Simone Dente addressed the Committee concerning the adverse effects on dogs when they are chained for extended.periods of time. Ms. Simone Dente also requested that a by-law be enacted to address the basic needs of dogs including exercise, food and water and shelter. As a result of Ms. Simone Dente's delegation, the Committee recommended; THAT the comments of the delegate be received and referred to staff for a report by January 2008, including the review of any implications. COMMENTS Other Jurisdictions Staff met with the delegate to discuss her concerns in the preparation of this report. The regulation for the chaining of dogs is new both in the Province of Ontario as well as elsewhere in Canada with no jurisdiction having an "anti -chaining provision to the extent that the delegate is proposing. The only jurisdiction that staff has been able to find that has addressed this issue on the surface is the Town of Markham in their new Animal Control By-law. 173 General Committee - January 15, 2008 January 15 2008 - 2 - Report No. CS08-002 TETHERS 2.3 (1), No person shall keep an animal tethered on a rope, chain or similar restraining device, unless: (a) the tether is of appropriate length for the species tethered (b) the animal has unrestricted movement within the range of such tether; and (c) the animal cannot suffer injury as a result of tethering. (2) Notwithstanding subsection 2.3(2)(a), the minimum length of a tether for a dog shall be three (3) meters provided that the tether does not permit the dog to go beyond the limits of the person's property. The above provision does not address the time that a dog is chained which is the focus of the delegate's concern. Current Authorities and Responsibilities Under the Municipal Act 2000, the Town has the authority to license and regulate dogs within the municipality. The protection of animals, in this case dogs; does not fall specifically within this authority and as such is not a field that municipalities have historically been involved in beyond reporting such incidents to the O.S.P.C.A. Statistics on these calls have not been retained by the Town. The O.S.P.C.A. however is empowered to respond to incidents of animal cruelty and proceed both under the Ontario SPCA Act as well as the Criminal Code of Canada depending on the specifics of the abuse in the case. Complaints and Experience Staff has received complaints in the past of dogs being tied up in yards. This is normally is a summer or seasonal issue and the concern is more from a noise, i.e. constantly barking dogs, rather than a cruelty perspective. These complaints have been investigated by the Town's animal control contractor and at no time have there been an allegation of abuse or neglect. The Town is now in a fortunate position having the York Region Branch of the O.S.P.C.A. as the Town's new animal control contractor. In the past, there has not been this direct connection between the Town and the O.S.P.C.A. to enable communication on issues of animal cruelty. Staff has met with staff from the O.S.P.C.A. and they are prepared to track calls from the residents of Aurora on issues of the chaining of dogs to assist staff in accessing if there is a need for an amendment to the Town's Dog Control By-law to address the delegate's concerns. Therefore, staff does not recommend any changes to its existing animal control by-law. 174 General Committee - January 15, 2008 January 15, 2008 -3 - Report No. CS08-002 OPTIONS Option #1 Council may support the recommendation that has been presented in this report. Option #2 Council may direct that staff amend the Town's animal control by-law to include a provision related to the tethering of dogs. FINANCIAL IMPLICATIONS None. CONCLUSIONS As previously stated, the Town has not encountered any significant complaints related to the tethering or chaining of dogs on private property or concerns associated with any animal cruelty. The Town is now however in a unique position to take advantage of its new relationship with the O.S.P.C.A. and whose mandate it is to do just that. Staff are recommending that they work with their new partners at the O.S.P.C.A. to track complaints in 2008 to see if the concerns expressed by the delegate warrant amending the Town's Dog Control By-law. LINK TO STRATEGIC PLAN Goal C: Promote a healthy environment that fosters social and physical well being Objective C2: Enhance and promote public safety ATTACHMENTS None. PRE -SUBMISSION REVIEW Management Team Meeting — January 8, 2007. Prepare Chris Alexander ext. 4241 Bob Panizza John Rogers Director of Corporate Services C.A.O. 175 General Committee - January 15, 2008 176 General Committee - January 15, 2008 AGENDA ITEM # i0 TOWN OF AURORA AUR-OR.A GENERAL COMMITTEE REPORT No.CS08-003 SUBJECT: Council Pending List FROM: Bob Panizza, Director of Corporate Services/Town Clerk DATE: January 15, 2008 RECOMMENDATION THAT CSOB-003 be received for information purposes. BACKGROUND Attached is a list of pending matters from Cound Pending List and is intended for information changes in status since the last distribution. COMMENTS I. The list supersedes the December 2007 purposes. The text in bold represents All outstanding matters originating -from or referred to an advisory committee are identified in a separate pending list. The advisory committee pending lists will be circulated with the respective advisory committee agenda for consideration. OPTIONS None FINANCIAL IMPLICATIONS None CONCLUSIONS None LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens 177 General Committee - January 15, 2008 January 15, 2008 -2 - Report No. CS08-003 Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D2: Enhance customer service Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making Objective D4: Create a respectful environment that fosters team work and open dialogue, consistent with a Character Community. These Objectives acknowledge the responsibilities required by governance that contribute to informed and involved citizens. ATTACHMENTS Attachment #1 — Council Pending List PRE -SUBMISSION REVIEW Senior Management Team — January 8, 2008 Prepared by. Karen Ewart, Administrative Co-ordinator/Deputy Clerk ext, 4222 Bob Parril-za v Director of Corporate 9-ohn S. Rogers Chief Administrative Officer 178 General Committee - January 15, 2008 E° > n mn m�� o Z o ao oo z v du n'u O v d 0 'OO° O p LU �9 W DQ .'0 Nw ON Qm=N dD ltl J a+ Jma 6 J a O N �L d 0 UI d o0. N d C N N om�d Qwa O O wed O tr„d N 0 d� O a>iv U UNE U UNE U 2CL U Q'Q Imo. p h p oo O W O oo O w O N N N N N N N � N ° N � a iddnn N ro N ro N O d U" d .,a - L 0.2 - p 0 u C° 0. O. O. ro Z a .. 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C 16 , W •O C a n .c n 0 n E= m U ��'•° `-�'S� M °' M c U ro O q U.+tU- U' N 4 •q• (7 R La V C7 +-' �"` W U +. s- a (7 N ww mw>>1 mwE� •V O ro R U— A 0 d U ro a d 0 a v a a h a l o.r vi 'om �a •o 1 a.v wa 6.a 0)a a 1 n O w of a OR. d'0. ^> IL a a- O> LL a o => O �% a.h N a a U N 4 N- d X N d Itl N O 0 0 O N aN N z a 0 M N z AN Oz N z N 0MiL Nd T0 N.d UD .�aa W NA UUA co NZ:.m UJ T T N C• T N � N T �• N T N 0 0 0 0 0 N N I(Q`t N - N "'w <oy 193 h� �°� �d ma m� r m� ca General Committee - January 15, 2008 wW M a N w F F F w ❑ 'O E E d >00 a m d d N C •O JfL ZI OU'^C0i d V OU0 0E UU � r � S N ao 4 n O ao O N N N X NN Y N y d d ryNry O O V V ma ❑ O U ��.a U .na V na iL CO C� Jfn❑ a. In IL .0 ,,,• d 0 !' >> L. C O d .Q O O � 0� tt5 C �O W N� w o d; rn rnw d m O vN d E C d CL o ON .� 2 m c= E Q C °roE'%n c... 0 O R 3x .a ca � ttl d c.c O a+ C C A ._ O LL -6VO.. O 7 F- OA., U 0 OI C ES 0 ro N CI.0 > O0 d C I O. O U+ EN ; d. V 000 dN -Os R E O 'O N d �yy O❑ i z Df OI O. W E V O r O x C E �y L O N O" d H 'O N 0. iT O N N O O C O .A+ � e > d 4 U 0 � y" i•' C w d d -0 .9 C � d',a O .O a+ A N U d O] yy d N > >. N i.'O C d >>. C $� as U C L G O C4 o=m -.d v c w a 0.-.rn o d d F^ d >-� `E c.- x a E U vN OOE2 >O Wp N C dmO C.� 0.NE VU 003 O O'DdddNOUuq U,OydOCc U o« O w CL oE y OC y�O N N IC ++ O N 9 =p cN E N to d Ea CEN Q m y 0 d C 1-A0❑0 CL mN t0 aN. O E N 0 d N d O C b C O CO j� O o C LL 0... LL 0 U O p M 0 U O Q I M N O .a A N O C t rn� m d 0 () rn U d 0 0 �inL) T C d L ❑ N Qi R" Z; O U LL U 73 CO O I d y C w fad I E _ .16.. w vW Na d d d d `O 4 C d N N 0 I� N N N .LL N Il., r O Lr U 0 I M M o '7 d 1 Imo• d o Z I h d 2 U d N .., Nq ° d d == .+ ?• ❑co NcpNN n NN d ❑�� G O USE z ❑ ❑ Z m E m tV AIL V' N d' 'D <} N 0' d' LL v N N N N N r h O � ice. O � fr O r O h• O o N O N O N O N O N O > d d 194 N p>j" N ,b�, N ca ca General Committee - January 15, 2008 0 N v E T m ro G _ ro d C 7 a 0 E d vrn c0io �Of W N d. W q E O.__ a" J ab 5 a i ro 0 UUI sm N N ui a0 W OD o N a N o N O y Y d L% O Y N N 0.2 ro U C�..d Jaj0 0.O U(A a^ a 0 C O N O).G N "' N O1 d d d a in = m o mIL a 3 y E t d E o °uo'> d 9T'D1 o m�E=0 E E E 0 O EE�o V i N +• o •,-. 'L. •" 0 tr N Cal m> 't' O d C a a Oy..❑ L d IL `y M I CN1 'C a a+• E'p y d Ny cp d '0 .0 U 000 O E coEva E. 'd Wf C U! d 1auI��� eat j O c L d 'O E' ICtl c+M roa � 'a w 33s. dU p t; O 0 aa amM �ama Na p aEO E L o„, w a 'a rn Mh .h a O 7+a C 0.0 O C O a o U Q 00 a'o 0 O a. fl-N .O jp •p ' j C ik IL, M N w O Urna taia°d ro..o '^Q.m �y a- auiw Ui mods d`�vc�aw 00 !U Igg-ou 4o.unmrn= p O d !- 2 w. I-Emad S m � V d � 7 o dN� a I-UaN au has hZ 2!2a E N E o EwN ENroNO . V dU .in a)N 0.00 d a wU 0. ro U ad' c d O E o 3 o y a n E o O r E 0 n E O E a m Gm a �1tl m1° O TAT p s mV c R E n a m E a <m E E r ro E 0 LL O O O U U C N U LL ,�. U U_ 0 C U W 3 a N o (7 ,� to O C7 U U E rn d 0 o T N N O p ro 00U N ro 0 0. h N p� a 'U U IL QON� wya,.l aN N� rna l I Q Q�N ma l wa a0N In I N aRE L pt0 I N G n O R 0 W G �aa~ VrEyam d = U a a Exam V w_ V�Eyaa cC O OEyn V i N V w E l6 �E0oa0 d .G nEmo'a.E d .0 t7 �Emo'aa a L �Em-az CEn0 O4+ l6 � O7+' L M 0 O i M 0 O_w N.,. O d❑ •a•kQn.Um v•.=QaUU v4 QIL ar"L-QIL00) VwO:Q T N N N N N 0 0 0 0 0 N N N N N �dh4 8e mW 195 °°� m �0 mW ma y a Z CO N O General Committee -January 15, 2008 k 2 \\ \' ;# \) \2 \\ \f r E J) \\:)§ <\ao /E )\ M0 «$ \ \ .\ }{ \ �\ \\ 0 \! &) \. \ .\ a » _ \2 \ � ® (D/ \ ED . .\) \® \} ~ oa ƒj \} wa =� \ \ ) \ ]m e General Committee - January 15, 2008 f~/7 M O 2 Z W IL J U Z 0 O RA M w ❑ a E E 0 O O cei L ❑ a [p vi O E o N w- N MO 12 C� 100 LU - G a 0i N O N � � c y C' 00. 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Np'Cr0.0 G N N.G �i d N 0 (l7 U U U ro (n FUU U� (I7 0 0 0 ° o E U E o O EQc rx m c p c O > [0 U ro T "O 0 C U)'.>- O1 N O 1 )N N Y 0 E c a m J rn C U p N x U) a O r T N N m J N -'m w 0 ti E�.c a'2 v) o J O LLQ p O 0 to Oly NO r� UO "-�roOtV IL N N N yi- U 0 O.0 O U G 0) m N 0 co mU co o U c iyU m5 m m�U 4�U 1 E o m d p D o rn o m mUm O N >0] 12 1 1 LL N tY�O,�C--, O -t6 N 0 O O p C. U o=o m m m w T . 3 O r TD F S [n `+� y N N C m N N N N N N N N C C m 0 O ra N N N Z O 0 Mry 197 �0 �( a-- ZOK General Committee - January 15, 2008 �q y J z z 0 z w a r z2 0 a U v a E E M- a Ui A E v C O � C N 4 � � O M an mU O �dm 3C7 ENo d d O h U Z r u� �n C6 of O N a � a N a d N N C a m� o0a ci $ o d 0 N N N E G -� C.7 d p oo ttl � d V d N E y .wa. aE0�•-e N o E o : m � � E H O O 'o�ti o O J d W L v 'a a v w t b d N w a C ro O N L J b a i' d C !!! O o (9 c: a 0 >!J o a d E p Q N b CDE N o a a' 0ttl-j '0 'yen d � U tl m 0 E E 00 c o > > `m 0 c L°m up N b N t)E CGl LL2f N 0 a Q o V' o , �^ W I�w O V o d v, p U N O CO Q J N O i E N C h h m a p E p_ wN rU Urpi0a v h � 4 o n ri 4 N 0 N Z N o >y � o > , d • �] p General Committee - January 15, 2008 N F- U1 N J 0 Z z z d J z M O U Q 4 O c P o v a o m N m d O EQ O d i U O 0.4 O p m C O W @ pJ w x^ E O C 'C o �.o P O N o d o a m 3 m am3 w dY mEo N ' 7)Of8 a. inm�oa O O 47 N tl' C N N S 0 O N N F� r m cD ti h N O N o N O N O N O N ro c c c c m Q a c E c c ro ro m U a a a a O 3 U OO Y C O L w >` � 4 S L C N � o fl.aoE >6m w E a o Y N m m'm0 M �� O aI Eo.3 �mc N � O � o 0 w f90 >"'E aci awi w m Q o ado zt- m a Q �c fY k- m E N w0Em in 0-6 N co 0 m 4= i m °- - N 3 o O m_O �0 m...-O �n0 16 m m �Q m.-- m Q> E m (p IL n � (o O .� - I 03 a N 4 a N I? F O F O C - Q m O ro T O� ?. #..LO. M E= C �� 0LL m D�m .'OO,m cep- 1�•7 Lh OQ a4 O N O Q OLL Q U1 JS OcJ CM OtO m0 C N O a.m. C uwi C O m 0 o @U v0 o'TaU 10 - a 3Ta n3v mm mmJ<t ()" O" 0 Um I m 2,Z ao0 aQ0 fir. .r..,E ,,._ rn r ErC o 4C0 ucrnco oca»o w I nE� o Q 400m coN O0 toNIL > o=� o w n m 00 WaErn o w a m o Z f—❑ m m❑ m e 4 c m pc n) M t QQc w m w 4 L= �_ C LL ❑—. N N NQJLL NU Kd'41Z N(J fY K(n Z r- L6 mLL .-Q�.M- of O N r N CV o 4 cNcpp o m o Lh h h h 6 c0 cp O N 4 N 4 N O N O N O N O N N N N N m N a0i 199 a� as as a� General Committee - January 15, 2008 f to J O z O z W a J U z 0 O V R E E a E E E 0 bmga@ W �a r3 dc3O'� m�.y o 0M W 0 W N N O J •j � 1\ C N � � N '0O -tU N U� 0N 0 l-00 EEp a m4? Om) m a ]. l0 q, C in' O W h Ob r N� O O N O IN O N O N O N N q O J a n ❑ ❑ ] c ❑ N N @ N N O CI .>''�' i4u0 o'� -yrE-c Emm E ca ao c @ @ N 07 U '� U F N Z7 abN 9 n �mQ C d 2 e E.o cn� 0-45 o@ a tit O a Q c�a nN rn o° c°im t2 m Uuo e9 d@ rn o o �' U w o. o a Eat .3:Ta w L ao @ ro i CU a U p p. @N LLI > 0 0 Y 2] Q O O 3@00 N O V N C) .. O ti ,05 E y s+ h 'C1 .Si- ,F C5.O C x�No o.c_ Of �Rp hooU do Qi3 .� h��a mUhmm Coa F-oro hares Natn 46mYj `mc 3: �o c�E-co cc'oi�mo cc�m0 a-°i @moo @.°a roT@w I-`i EOM' rCOi°mu. ❑ 01 dm0N Id Cow E0-fZE @ W T O E OVNoN ,EE.U_Op" pC 0 co _O.Np O@<ddh EGc E N 'O@ I Uo Jm Uonoc,om� a QE omo .caEi tiE_uo'+0rv� v`mo OooU 'dm° ErII o icv oo 20 cE �c 0m� NL JNO dorh. l E-S- Q o L NO O.. N m N 0 C m 0 N ` o N O UE Na (D2. '.00 �^-EJO OIQ onbQ a)) n E .pOmdJ ) r O— r4 r O G6 02 Q 'O a E ~8Lr yyl� on. LL>LL .> C On�Y@ OO O N (nn _ Q O 4 Q a LL� 4 ON C m4 m > >- `d E �.CO dOr a> d�. b C- .., pj CN O:� O O 00 d' a) J 11. N U_ Q ¢.} LL. CV FL ¢ CL r C, CO) (0 e- N O rn N U i- J } ❑ N d' N W CV I- N tY co to N N N N N N N N N N N Poo O N a ac cta a o.Of N O N d h N C om LL N U 0 c O I � m I 00� General Committee - January 15, 2008 4'Y OE E � E w c y J 0 z Q a . z w O. J U z O U U W m w J I_- h h a W 'o •O E d ry N 010 D IOD N U fa t0 D a c' C 0 U Em U r Oo •a U @4 noYOSv O �, .n .�5 5'0o i° o ao w wW0 om y s 0 0• Oi CL d d 'O C o _ N J O Ol N 6G 4 CU r N y y C O N O O >O aw'M 0 o z 3 E CC az DL W O� owZw N t N IO LO O O N O 0 O O N O N N N N N N a a n a a 0 0 0 0 0 c c c c c F a a a a a m�•C - •, �, we u s �r� N —m ,s., O O O O O U 0Oyp � O d • ONC rx�rar do -,y-c c@ a '.0 L ro O c d a E b �. 0.�, o •O N E E v� o � ,. �.Oc arni o� O o� 0+=wa ow s o o O a 3 •_ O C m 6 N O U O a aJ '0 y N R, �° E Y E 7 0) N ,e( i.. U N CL Q O m y m� `Om U ��yc mm w aEm0 �V:�. O ..y. �a O 7�6„yU «'O. �..0 .'c. c 'O 0).ctll o 'p > c N >y` C FL O y4) UU Ca C 'O N (n o y 0 01 m 2a 0h E L s m6ro m id-+.c w O m m ;v oE= b o r n wc' h e chi m Qo wa�UOmF-0 h=6 Vh h.c 2U O M N C c Ocl O C U CD f0 J? 0.0 'amo �� m� Z c °� n �> 0�LY N T O 'O 00 rip d c a w G O N O •C Eaa O M �E [h N 'r N = Fci� V rm « 2 Ma m 4 I v N Q Q 0o n 0N'cg o of v U o� oUa 75 M(0 2J m J 00 a n° J C a o f c N p r O E yu N N o ac m U is n rv, r- E ac o V I Z p U m m b 3 Qa u}.i c�oaci 0 x C�,xE z Oa pUm N CNO U N O 2:E Jz O O O c C a) C U c 7 N O O.� N= N Q' �a N..r c-Cl O O E � aw, O to N �.O OD :r«R 0 N O oc>ovd"-O y m �� m E 0 O a wrooL zE omm Omni @<nocgi.L�USi cO N N N w n O N rn O N N O O o r 4 O 0 N 0 N o a N N 0 N 0 N N D N N J U 0. to c� General Committee - January 15, 2008 N J z z z W a J z Z 0 0 M H N L !N Z d cn M w Qv E o: E L V E T °LaaN N d N o0 A? O Z O MaN dN TAG d W > db ro.NaOC 'D EmOp N ❑UdS0 ' W . cdE 6 E NdCEm �maci� N0oa an N r U p o 4 O O y N N N N N o � o O� Q t0 U U c .E I 2 d n. d a 0 U M 3 N C N 7 r p t a c 0aI -0 a' -dp N s - o J m O c 0 (J N - o on C W c:E N N O Z G c .O O V 4 > O O a O C :+ d o .� N N U 5 d N mvn aE >0> d "O �. C vi W .L.+d C "� U a a O.N «pl n0 i G d- tf lab c 0 rn ro E 5 C at O) ydj 0 Ciai cc (n J .N Z .G E 0 IL w Z U 0 G p 'Oc C O ♦-m>3y ac 1^'7 trim ,dr m =�E-30o i0a y�aadi Z'ONp na ❑ ❑ t- �¢a OUo } ° N F aQx I- 0`5 is h h o aci o o ar. c m E co'jO•,� d O E Oro G Q O N Q� aac r a QN�� c u'-'c o c� E a w v'dd 'f� d •-Er ; V) E a� N¢ N N �O O= a)dC 01 G. w Rp4_ J M p C ca m J G> N c O ❑ 'C V d N A.�J tV i3 M Q G J o N .O E N o N I U I N N m ° c a �ox�xa va 0 o a S a m•E Ed cra d'n'- 0't Nw O NmM (7 O c O N r !6= N"O w1r d NN U y EU G 0aN o w o ' E'o c b Q N ,. - r' O O � N of 0T7 G d M r J r y11. C ON a N o ❑ CQ Or,(> ¢ a cw u� M 3aQc� U N� I NC) aW 'It O ro o 'C d �' oca' Ndd i^ ❑'CSp O. N l MeO- O .... o a H� c d CU r 9 N t7 E a N M �N C( N r,h 2 wo 0 v N� "NO r 3 >- > 0 O p 0� 10' UN a VdI O E'y N � C C O O c d'C d b yR� (O T.O .2' r W �' U p U " O O .- -p Aj N r O O E d m __ M m d" C (tl. h d h O -f a a' („) m W d Q Oa 7 N E c p o a,_ v O > 5� 0. W W N t7 tU h 0 > S] - y- LO T O N >...4- a O > E (V � O O^> a "'"J N m m s p y 'C >W d M 0 Q m � 0 7 q zcna.Urnru.Z(/1mu1rU O c0 - 0 0 d' m3ZU�WJ d O i .- �iNa''raUa 00 C � E y cQ Q � 202 O1 > Z Q � v d d z00> General Committee - January 15, 2008 o Q N N � f G ro V! � a m °— O Z O Q. O W 0 � N a' 'L W 4� E N a E . W T o � N Z oa w ro ro n. 0 ro c N O) T N U G N N O N 0 06 •6 IU .Q c A 1211 rocE am 0o O uN�0co•orno oa E u )y -0 WO OL m N O M m E o ro _ > 'b O- N C- N V al O) ' O--mc tqE coyy O„'�„$OQ 'N t O. ro E Q. O d Q ro o Q-d C rEN =MZ ro V ro o C O y m z o c� o K� U� °� o.ro 6 a ,, E m e _I rod�m a.ca a�.crod �Ottldv v a0ia ro E ddro Ec tn' �«v ° Emv � yrn�•� w'svco-roi ro.oc'a+m c�apro0. U 43c� 4 'or}� +S�dNy 4Qro>>ro I-I-o xroo xroEroo,,.. srorocro xxyro°ro O me w •^�A �vNm d _ `o `G O C E 0 fit. LLI C CD 0)E 0- ..! C w G6 7 -j E E c aE y m � °o410jZ�j �� a . O E o. 5 £ aUlw c'ca p U O- c M'5 ro •- o IcjEEo� f� COc o'c o ¢.Oro c••o wA0 o ro rn m �aK_U[Y Mw O roi� .M- m .- o 0 (n �- Qro n E Y N 20 r as v N General Committee - January 15, 2008 r H J z z C] w w CL CJ O C O SO O O� O `Chw` � o (D U M LLJ U � O) N O � O U c� a7 m� b O o E E ao mtl J N c iN N N Ix U U I U� DE 0'N M to - f0 M M O1 O O N . r= 0 r' o tl o 0 0 0 0 N N N N N N ON N 'L L -L .� O O 0 O 0 0 O O O do � a0 4. C] 0.. C1 0..Q d4 d0 0.0 m o.:_ = .d p c �+o E,p a - ,O NL enso 'o- m •e -o �' a o c a w 2!v- o > m E ro a G N 13 O U E N y C« '2b N 2 O ap w N (� "'C1 CO N a' N C O 7 U N A "'• .U-. 'O p e. m o c Ca`tl`m gr c `c - E. p C c Q s O b U C O N@ S (6 t6 iy! L. O .U. {� U N O:EN- O - N O ttl O. C O V tV Q O 2 OJ Oa M y N 2 Cpp U N a C N NN fl- 3 L p m d.C'� -p O p) L A M O' '9 +(6. w N wD. } Lj a- d in E c o F- t0 p t aci N 'as 3 y B,nc c 4 ow'o m 2oy m �_`> m�>,°gym�"�oom"mjq � oco ..L. .CU tq F Lw a C � 9 U w a wE.O I-- a N E w m UD U FL > "O 2 or O U o W LP j N `C N '_Oa a0oa O O c - o���� I c Ywa�m d'm Ea�iE >" E02 o E ro o� m I-U .0 [q N0 3 E Nw o - m Z.CN 2 :2 O 0 > U E O N •m O� ? ='t O F �' cU'.Q( w 3�m O�V F-. Uocm UN I Uwo Nu EUo� o oU 00— o o-190 a o "p m U m'> i- a 0 M m •�- m� w E?w o ° a C OJ L Q wE� ro or c!o'Uw �� 0 0W -hv o oQ- E�( v-Cipi1 oUa Ld (O N N W O N N N W O 4 O M 0 o N a D a O o Q 0 d 0 o O O O N O O O O N N IN N N N N. N N N IN ' N N N N N N N N >w �a>> }Sm > zzm 3i �a>> d� L ( d� fLa 0— U d General Committee - January 15, 2008 Q ❑ E n a E r V% T WK T A o N Y aIL M w U 4❑ a a m IL `m G'uw� mm°O aNiwo v we°yO o-O�,c tom O O O Y N as N W •U y�� d d OaN d0 Cs._E C TyU I- .Cw i C 'r 'o �' �.Z o°o. w'rn `a�dE � Ui N. N '0 0 B C y N fp o .o a N N O m O m U E W — S 2_ a N W U�Sw-da� A"E oy3.:: Ola O ✓r �... fl. Wes_ N.13 I-aa U dvo`o�O ¢Ep > >fl•-It= r501awa H°aui.c10 F- w I 205 'U tm� General Committee - January 15, 2008 O General Committee - January 15, 2008 LAGENDAITEM0 1 � EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-52 HELD ON TUESDAY, DECEMBER 4, 2007 & ADOPTED AT COUNCIL ON DECEMBER 11, 2007 18. . Key Performance Indicators and Business Plan Update ➢ Administration - Chief Administrative Officer's Office ➢ Administration — Legal Services ➢ Administration - Economic Development Office ➢ Administration — Communications & Marketing ➢ Planning & Development Services ➢ Corporate Services ➢ Financial Services ➢ Building Administration ➢ Public Works General Committee recommends: THAT the Key Performance Indicators and Business Plan Updates be deferred to the January 15, 2008 General Committee meeting. CARRIED CORRESPONDENCE SENT BY: ACTIONDEPT: Corporate Services INFO DEPT: , Legal, Pending General Committee - January 15, 2008 P, 71 .0 o°n 0 o°n ° c°n ° ° v, v by O avi � o �d L3 U N o uw 2 i o cd Q �°w 03 a Ts i o ::.., 0 On .L� O.J M U Ly • U N cn N (' d b y G4 °-c:: viv o vQ N � O u; U zs a ° W: General Committee - January 15, 2008 209 General Committee - January 15, 2008 \2\ \\ƒ � \<5 °00 � \ � / \ » J o ) \ \}§ (& .... #:a . ?' ( 2 © \®§ ] .§e 2 , z . ©) j . r4 . \ \ / ) •a { f J7 e j 210 General Committee - January 15, 2008 'R H U i a p.a d0 b9 �i cd;s � ❑ .Ctm p � '"' y o o � el 124 .a v 3 r bo bb W cd U '; bq by N {-+ N cad Y a .ti r•I ``�� O is U 'C_ .Qr "O .� ¢; •ti Uyy Vi to 9 O ,� •� O .0 .� .��' 'mow o o to o o a 3 0"� b P.� bn ai..W �o o o o .0 '°�' o u a p o cli bjQ p N. U > O , cad v� O cdto r. O qQ"j �L�, O2 N O U .., �.. 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',�, O '� r' .d N N N fir' C'i" a3 N °�' a� o a o v o I~ ��}�� ° °you v �'-d .� +-via . ` P, 4�i„O ` ',=.i 7:1 v v t' v cd iJ ° v •� �' j' '3 o v ai 3 v ai qq ai �u �_. •°�' ' •� ia.'" ; i1' S>-, O •,U� •� R! •� U NcdbA •U •41 O ti Pa o cd v ° ap v o v � on � v v N �r o •.� v � � '� '� � '� '� y `� ¢' '� - ti 214 General Committee - January 15, 2008 a� U N O +� N � U N � d "Ci 'C3 3 � 3 215 General Committee - January 15, 2008 zn 0 0 0 0 0 0 0 o c v v o U � '� v �.•v :r •� � � � a p u o U° Cep ai N O In yam'1' S N O 'v. cd cC U U �+' p.� p .•� � O U sU, .O N NbO N U O N °A b a o °'aId bA bA 73 8 d G o v .N' A U U p cC U W mcd U2 , .� c°i � U � N � � O C � F3 LY; •� O ti O � N y p .. C7.. t� � P. � rn 00 � a� P, � � � v, p .b •� va o � � .�' o r U�1 0 viej i.i U F. u d A rr� A °ww �.��• 216 General Committee - January 15, 2008 0 0 o z z o 0 z v I v� b4 •p .y OU p O00 U x.� w o o �. b N Q o �H" RCA yy R tC O O O tti 1��. 0 rL O O U W •r! U O U O N �+ fP m tlS ;j Q1 42 O 0 S� O 0 N q A U cad a f� O 7 O U U w ti A U_ Q O a0 o a � ��r 0� 0 3 �� M sp> `d o N U v O vUi O tcf 0 N y� +p dog o a b.� 05 cs p R '� iC N ❑ O U p '`. sOy � U a 0 .bon o V1 O O � YO{ o p ca:' � pp d U N .cd a 0. y O F7 U � cCd 0 o o � m O O O > U F- .-O U ctl U U b� '� W U' O� �• V .S� � y v G CV %� Ap riWFC� 217 General Committee - January 15, 2008 on a 0 v aTi q O U w v 0 U ri o M aa�U�v� 218 General Committee - January 15, 2008 R 219 General Committee -Jaua71%2008 / 0 / / / 0 to OD . .§ \ j : q ) 0 � // j \ \ ] j ƒ \ 2� ) 5 ,ems=g *_£3� ]f\)] 220 GmEm Committee - January 15, 2008 ./ 2))\ . \�\\ ]:> /a§Q; ±\a}{ §2`=\ \\j§t 221 General Committee - January 15, 2008 SERVICE KEY PERFORMANCE QUANTIFICATION 2007 TARGET AREA INDICATOR Development Site Plan Approval Process Amount of time to process two Establish base Services types of site plans line data (major/minor) Policy Employment land to Measure the ratio of The 5 year Planning IGIS residential land ratio employment land to residential Official Plan land using mapping tools review will set targets. Community Response to residents Amount of time for response 2 business days Planning Policy Baseline Established 2006 BASELINE 2006 KEY INDICATORS-, Official Plan KEY INDICATORS Target -Zoning Residential to Industrial % (Based on Area/Hectares) Residential to Industrial % (Based on Area/Hectares Residential Industrial Residential Industrial 82.4 17.6� 82.9 Residential to Commercial % (Based on Area/Hectares) Residential to Commercial % (Based on Area/Hectares Residential Commercial Residential Commercial 93.3 6J1 92.7 1 7.3 2007 Indicators 2007 KEY INDICATORS - Official Plan KEY INDICATORS Target- Zoning Residential to Industrial % Based on Area/Hectares Residential to Industrial % (Based on Area/Hectares Residential Industrial Residential Industrial 82.4 17.6 . 82.1 17.9 Residential to Commercial % (Based on Area/Hectares) Residential to Commercial % (Based on Area/Hectares Residential Commercial Residential Commercial 93.2 6.8 92.7 7.3 Residential to Commercial/Industrial Totals % (Based on Area/Hectares) Residential to Commercial/Industrial Totals % (Based on Area/Hectares Residential Commercial/Industrial Residential Commercial/Industrial 77.8 22.2 1 77.2 22.8 222 General Committee - January 15, 2008 Development Baseline Established 2006 — Site Plan Trackin *Note 1: All values below are expressed as average work days* **Note 2: Not all site plans have been finalized. As such, values highlighted in gray within rows E and F will vary in subsequent KPI reports.*• Type of Site Ilan Full Minor Amendment Application Row Year 2006 2007 2006 2007 2007 A Time duration between application submission 7 5 5 3 4 4 and circulation. B Time duration afforded to staff to conduct prehrninary review of 15 .13 10 13 13 application and to hold a site plan review committee meeting C Time duration between submission date to 25 24 22 26 22 providing the applicant with a complete set of internal department and external agency comments D Time duration from submission date to delegation/information 69 69 Not 38 28 tracked report before General Committee • Page 2 223 General Committee - January 15, 2008 E Time regtured by applicant to address pp 13 Insufficient Q Insufficient Insufficient departmental and external agency data Data data available available available comments 1~ Length of time to -IJ Insufficient 2p8 Insufficient Insufficient complete site plan data Data data available process, including available available registration of agreement Community Planning - Enquiry Response Time 2006 Division Indicator Average Response Target Response time Time Community Planning Time Frame for Tracking in progress 2 days responding to all inquiries • Page 3 224 General Committee - January 15, 2008 N 0 U T P 0 U T ,n y w 7j 3 -15 Q �. -IScd b ; a w ba .. 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U N U Q 0 an v 44 - bA by ti P1-9 V N General Committee - Janua7 15, 2008 ys @ 4, g \— \ O \) \ , \ \ ƒ /j ƒ \ \ { \ z ( \ r \ ay \ J\ a / \©= o \)® ƒ\\ \ (\)®. 7@Jz ±\ §f\ §®/ :, ae9/ &a \m/ aaw > 0 \ . . 0 \ j\ \ , \ .. \ \ .� \ \ 0 \4 \� / 0 e 0\ w Aa «S / ƒ) )0 § \ } . ./3 © \) \ ) ca. » /) ) \ =4 or \ @] \ CA\\ 247 General Committee - Japu ry ,115,2008 , q&j Committee - January) 15, 2008 u W N 249 General Commitf.e0.7.4anuary 15, 2008 00 0 a N q d a> � U O N � 6l WO b0A Ob uu a o 0 0 Vi \O m 250 General P.omn ittee - January 15, 2008 251 General Co�.04�.n.m e - January 15, 2008 - CL O cJ Q 0 0 kf) 252 General Comojtt I- January 15, 2008 Ckh VI 253 General Committee .-,Jp.ary 15,,g008 jz� t— O (4 CA 06 CD cad tj ......... .. . . . . ........ • tM 0 w P4 tj Q =,M u 116 r- 254 General Committog4 nuary 15, 2008 q TJ d a 0 •o u a a •g •o a a O Z U U O O U U ,-; ci Ki er vi o r o0 C13 `t7 H ,f,. cj o � � o �•�� on..�o oAW owwCd c;j a. a. � q cgd 2 o s. 3 avi p U d rJ qq✓ o �_ c� .; � as '� � •� ,� a� � '+ � �. � � '� ,� o x.'~GaC�F P, � �U �4. N400.4 � � p � . N •--� N M d' in � � 00 Z Ai a1 Y o ii W H y o 255 General C nuary 15, 2008 00 «> O p O O N N p pEl A w bA bA A A O Q V �•-i ri Ki 4 kii U O O rM ., 256 General an�uary 15, 2008 0 R 00 o Q+ N N p � a0+ O cLa G O Y W y 06 p 5+ G N O t O o, N � `=� N •• d 0 b R Y 'LJ 'C ICI 'C 6i M � c. •o d °. M b w Q 257 General Committee - 258 General Committee - January 15, 2008 N 259 General Committee - January 15, 2008 260 General IC Miee - January 15, 2008 AuRo`-- r�.A yow'r&k good company AGENDA ITEM 0 1 r` MEMORANDUM I Director of Public Works Public Works Department Date: December 10, 2007 To: Mayor and Members of Council From: D. Atkins, Acting Director of Public Works Re: Clarification Relating to Anti -Whistling By-laws On June 19, 2007 the General Committee considered report PW07-014 (Anti -train Whistle Update) and the following resolution was passed: "THAT Transport Canada be encouraged to immediately approve the use of wayside horns at level railway crossings; and THAT the Region of York be encouraged to accept the use of wayside horns as an alternative to the use of locomotive based warning horns; and THAT the Region of York be requested to consider cost sharing the installation of wayside horns upon their approval by Transport Canada; and THAT staff bring back a report, by September 2007, which takes into account other municipalities' by-laws pertaining to horns at railway crossings." The intent of this memo is to provide information relating to the final section of the resolution. At the time that the staff report was submitted in June 2007, there were a number of e- mails being circulated by residents concerned with this issue that contained or referenced copies of anti -whistling by-laws that had been adopted by other jurisdictions. It was evident during the discussion on this issue that Councillors did not know how these by-laws fit into the process if eliminating train whistling at level crossing(s) in a community. Council therefore added the final section to the resolution related to this report in order to have staff provide more information related to this issue. The process to eliminate whistling at a level crossing is set by Transport Canada and includes the following steps: 1) The municipality formally requests the elimination of whistling at specified locations; .2) A safety audit is undertaken by the railway authority; 3) Any required safety infrastructure is installed by the municipality; 4) The safety infrastructure is inspected and approved by the railway authority; 261 General Comm%!% ary 15, 2008 AuR.ORA yowre iiv good Coxcyarry 5) A municipal by-law is passed to eliminate whistling; 6) The municipality advises all operators of the railway (as identified by the railway authority) regarding its intent.to eliminate whistling; 7) The railway authority requests elimination of whistling from Transport Canada; and 8) Transport Canada approves the request from the railway authority. As can be seen, the adoption of a by-law is simply one step in the formal process to eliminate train whistling at a level crossing. Next Steps A meeting was held on October 11 1 2007 with concerned residents, Mayor Morris, and staff from the Town and the Region to discuss ways to move this issue forward. As Council is aware, Transport Canada has been studying the use of "wayside horn" technology for use at level crossings. A study was conducted in the Saguenay region of Quebec. in 2006, and Transport Canada is in the process .of evaluating the results of that study. At the October 11, 2007 meeting, Region staff indicated that they were still in the process of looking at the application of the wayside horn technology at level crossings in the Region. As of the date this memo was written, no decisions have been made by the Region regarding this technology; however, Region staff have indicated that they plan to submit an update report on anti -whistling to their Council in the early part. of 2008. Town staff will update Aurora Council as necessary once the Region's report has been completed. D. Atkins Acting Director of Public Works cc: J. Rogers, C.A.O. B. Panizza, Director of Corporate Services 262 General Committee -January 15, 2008 . PITCHWIN ONTARIO AGENDA ITEM # Volunteers in Action! c%National Office Box 45011, Ocean Park P.O. 1-877-4-PITCH-IN White Rock, B.C., V4A 90 pitch-in@pitch-in.ca Website: www.pitch-in.ca Dear Head and Members of Council No, your community does NOT have to be a Patron or a Supporter of PITCH -IN ONTARIO in order for you and your residents to participate in our many free programs or to access our many free materials which include • PITCH -IN WEEK:OPERATION CLEAN SWEEP • ecoAchve School Program • Cell Phone Recycling Program • Green Shopper • Shoreline Clean-up • ReTHINK Educational Unit for K-3 • Many more downloadable action and educational materials But your irnanoial contribution, at either the Patron .or Supporter level, will help us continue to provide these programs and materials and more to your residents and to you, as a local government. And, of course, for those communities who choose to show their support at. the Patron Level, we are pleased to offer some very specific benefits, as outlined in the enclosed flyer. Thanks for your consideration] Voluntee hair PITCH -IN CANADA P-S. Only 4°lo* of our budget goes to administration (we work hard]) — so you know that you and your residents are getting the most out of your dollar when you choose to support us! *an independent assessment,2007 Please turn over:....... General Committee - January 15, 2008 COMMUNITIES CAN FLY THE PITCH -IN WEEK FLAG! Recognize your local PITCH -IN volunteers and kick off your community's PITCH -IN CANADA Week campaign I Large 3' by 6' Flags are available at a cost of $200 ($76 for Patrons) to all communities. Order your flag early to avoid disaRDointmentl FLAG ORDER FORM Prices Include taxes and shipping Name...................... ......................................Address................. ........................... City................................................. ........ Province ................... Postal Code .................................. Email........... I ....... I ...................... ... Tel (.............).........................Fax We want 3' X 6' PITCH -IN CANADA WEEK FLAG at $200 per flag(s) $ Our community is a Patron of PITCH -IN CANADA. Price is $75 per flag X $ My Credit Card is (please check box) 01 1 t or 0 MASTERCARD. Credit Card Number. Expiry Date: Cardholder Name: Signature of Cardholder: We need an Involve. Our Purchase Order Number is .................................................... (please attach PO} Fax to 604-535-4663 OR mail with cheque Davable to PITCH -IN CANADA to PITCH -IN CANADA, Box 45011, Ocean Park PO, WHITE ROCK, BC, v4A 9L1 Orm General Committee - January 15, 2008 / @) Clean Sweep PrICNiNCANADhI 7WE DEN s OF BECOMING A PA MON of MICH-IN Why should your community become a Patron of PITCH -IN? (if not already() Not sure just who we are? Go to www.pitch-in.aa. or callus at 1-877-4-PITCH-IN (1-877-474-8244) and contact Misha van Veen, our Program Manager. Apart from the knowledge that you are helping us help the volunteers in youryommunitwho use our free year-round programs and materials to: a clean up and beautify your neighbourhoods o educate your children about the importance of individual responsibility for taking care of their environment o undertake projects and campaigns to reduce, reuse, and recycle — cellphones, lunch scraps, old clothes o volunteer all year round for projects that save your Council money and invests in your community's future We can offer you many more warm and fuzzy reasons, and practical ones as well, such as we operate on a tight budget and appreciate every dollar, but what else can we offer exclusively to our community partner Patrons? How about these year-round benefits ....... * FOR YOUR COUNCIL and STAFF ✓ access to PITCH -IN CANADA's experienced and knowledgeable staff on developing effective year- round litter/waste management programs ✓ The Civic Pride Program, a comprehensive,year-round, litter control and waste management program (manual, workshop materials, DVD, use of logo, etc...) • order the PITCH -IN CANADA Week Flag at a saving of $125 ✓ use of DITCH -IN CANADA logo for your local campaign ✓ free recognition as a National Partner in Civic pride — save $7501 ✓ detailed Action & Communications Plans for PITCH -IN CANADAWEEK ✓ Action & Communications Plans for 'The 20-Minute Makeover" and use of the special 20 Minute Makeover logo ✓ a listing as a Patron on PITCH -IN CANADA's very popular website with a link to your municipal site ✓ a 10% reduction on materials —PITCH-IN decals for fitter containers, etc... ✓ free DVU to promote PITCH -IN CANADA Week ✓ reduced registration fees at PITCH -IN CANADA professional development and sharing sessions * FOR YOUR LOCAL VOLUNTEERS ✓ Guaranteed + Priority access to free garbagelrecycling bags for volunteers who apply by March 15'h ✓ Ensure that PITCH -IN Week can continue as a resource for community groups PLEASE COMPLETETHE PATRON APPLICATION ON THE REVERSE NOW. Tff>4NK YOU Al 0V ... 265 General Committee - January 15, 2008 eep yy A �°"J s :. vftp Pnt" GA fflml THE COST OF BECOMING A PATRON OF PITCH -IN The cost; is dependent on your community's population, That makes it fair for ail and enables oven the smallest villages or hamlets to become a patron. . Population of your Community Patron's Fee - 500 $ 95 501 - 1,000 $ 125 1,001 - 2,000 $ 175 2,001 - 3,500 $ 225 81501 5,000 $ 275 5,001 - 10,000 $ $25 10,001 - 25,000 $ 425 25,001 - 50,000 $ 500 50,001 - 100,000 $ 750 100,001 - 260,000 $1,000 260,001 - 500,000 $1,250 500,000+ Upon request Name of Community .................. Mailing Address ................. City/Town[Viilage ................... PATRON APPLICATION ................... Provi n cef Cerdtory Postal Code ..........................Telephone ( ) I............. Fax ( ) ...... .... I ....... ..... ContactPerson............................................................................ Title ...................... Email................................................................ Community's Webslte www. .......... Population ................................................. taken from (year) ................................census Amount of Fee Enclosed (see chart for applicable rate) $..................... We need an invoice. Our Purchase Order Number is ....................... ..................... (please attach PO) Send this Form to: PITCH4N CANADA National office, Box 45011, Ocean Park Po, WHITE ROCK, BC, V4A 91-1 .: General Committee - January 15, 2008 AGENDA ITEM 0?0 �. Aum-NP,Ail. yowve, it& coodL CormrPA"V Date: January 9, 2008 To: Mayor and Members of Council From: Susan Seibert, Director of Planning and Development Services Re: Official Plan Amendment, Zoning Bylaw Amendment and Proposed Plan of Condominium Applications Westhill Redevelopment Company Limited Part Lot 12 Conc. 2 and Part Lots 11 and 12 Concession 3 .Files D09-04-00, D14-12-00 and D07-03- On December 7, 2007 Planning Staff provided a memo to Council which outlined `next steps' in preparing for the Westhill OMB hearing scheduled for April 7, 2008. As noted in that memo a closed session of Council has been scheduled for January 15, 2008 prior to the General Committee meeting. Staff have made arrangements to have the Town's legal counsel, Roger Beaman to be present on January 15, 2008 at 6:00 pm to brief Council on the matter. Sincerely, jusan Seibe , MCIP RPP Director of Planning and Development Services SS:GL:gl 267 General Committee - January 15, 2008 -.: General C ommitt ,we 4danuary 1b, 2uub AuRaRA AGENDA ITEM # v7� yowMIA'Cj"d'r"U"ny MEMORANDUM I Office of the Mayor Date: January 9, 2008 To: Members of Council From: Mayor Phyllis Morris Re: 2008 Proclaimed as the Year of Arts, Culture and Heritage in Aurora I am pleased to introduce two versions of a proclamation designating the year beginning January 1, 2008 as the Year of Arts, Culture and Heritage (both natural and built) in Aurora. ee&vr—, Ji'YiCI✓C74- Mayor Phyllis Morris Att. !rs 269 General Committee - January 15, 2008 PRO. CLAMATI(JN Designating the year beginning January 1, 20.08, as the `Year of Arts, Culture and Heritage (both natural and built) in Aurora' WHEREAS Aurora is a community known for the vitality of its arts and.culture and richness of its.heritage; and WHEREAS the Members of Council of the Town of Aurora recognize the benefits and contributions provided by Arts, Culture and Heritage; and WHEREAS Goal B of the Town's Strategic Plan states: Promote a sustainable community that respects its historic culture and character and embraces diverse cultural. development and renewal in harmony with sound environmental management and business development activity; and, WHEREAS the Objectives for Goal B of the Town of Aurora's strategic plan describe the various components of historic culture and character, such as architectural heritage, .planned growth, historic downtown, historic and cultural activities and art and heritage preservation; and WHEREAS Arts, Culture and Heritage enrich every sphere of life in Aurora, forming an important part of our local economy that employs many people, enhances our community life, significantly improves the education of our children and attracts the people and businesses necessary for a successful society and prosperity; and WHEREAS by dedicating 2008 as the year of Arts, Culture and Heritage in Aurora, we honour our Town'.s rich heritage and cultural fabric, unique artistic customs and the powerful role that Arts, Culture and Heritage play in our lives and reaffirm our commitment to fostering appreciation and education about Arts, Culture and Heritage in our community, r. -� x�jiai•aetEr. Community We are a Character Community Respect, Responsibility, Honesty, integrity, Compassion, Courage, Indusiveaess, Fairness, Optindsm, Perseverance, Initiative 270 venerai committee - January I b, 'Luuti THEREFORE BE TT RESOLVED THAT; on behalf of the Members of Council for the Corporation of the Town of Aurora, 1, Mayor Phyllis M. Morris, do hereby proclaim 2008 as the year of the celebration of Arts, Culture and Heritage in Aurora and urge our citizens and visitors to discover and participate in a wide variety of programs and activities in order to develop and nurture arts, culture and an appreciation for our natural and built heritage W the Town of Aurora. Dated at the Town ofAurora the 8' day of January, 2008. ' I Phyllis M. Morris Mayor Conimumty We are a Character Community Respect, Responsibilip+, Honesty, baegrity, Compassion, Courage,. Inclusiveness, Fairness, Optbnism, Perseverance, Initiative 271 GenerqhCommittee - January 15, 2008 PROCLAMATION Designating the year beginning January 1, 2008, as the . `Year of Arts, Culture and Heritage (both natural and built)'in Aurora' WHEREAS Aurora is a community known for the vitality of its arts and culture and richness of its heritage; and WHEREAS the Members of Council of the Town of Aurora recognize the benefits and contributions provided by Arts, Culture and Heritage; and WHEREAS Goal B of the Town's Strategic flan states: .Promote a sustainable community that respects its historic . culture and character and embraces diverse cultural development and renewal in harmony with sound environmental management and business development activity; and WHEREAS. the Objectives for Goal B of the Town of Aurora's Strategic Plan describe the various components of historic culture and character, such as architectural heritage, planned growth, historic downtown, historic and cultural activities and art and heritage preservation; and WHEREAS Arts, Culture and Heritage enrich every sphere of life in Aurora, forming an important part of our local economy that employs many people, enhances our community life, significantly improves the education of our children and attracts the people and businesses necessary for a successful society and prosperity; .and Community We are a Character Community Respect, Responsibility, Honesty, Integrity, Compassion, Courage, Inclusiveness, Fairness, Oplimism, Perseverance, Initiative 272 General Committee - January 15, 2008 WHEREAS Aurora's proud history has included: • millennia of settlement by First Nations peoples; • opening of Yonge Street in 1794; • building of the first Railway in Canada West to Aurora in 1853; • establishment of Foundries, Mills and other early industries in the late 1800s which led to the settlement of the community; • the service by many citizens of Aurora in the wars of the 20th Century including 77 local men in the First World War and 55 local men in the Second World War who did not return; • establishment by radio pioneer Edward S. (Ted) Rogers in 1927 of the first transmitter site for one of Canada's earliest commerrcial radio stations; • development of the modern community over the past six decades. WHEREAS Aurora has been the home of people who have made a difference to our, community, province, nation and the world community including: . the Hon. Lester B. Pearson, a Prime Minister of Canada and Nobel Peace. Prize Winner; John Bowser, the builder of the Empire State Building; • hied Tilston, a Holder of the Victoria Cross; • Lloyd Chadburn, Canada's most decorated pilot of the Second World War; • Caroline Louisa Josephine Wells, the first Canadian Woman Dentist, who received her training at the Royal College of Dental Surgeons of Ontario in 1893; • Charles H. Sheppard, one of Ontario's leading timber executives in the early 2e Century and a former Mayor of Aurora whose family estate is today enjoyed by all Aurora residents as the Sheppard'.s Bush Conservation Area; • Edith May Peckham Sheppard, daughter, of Aurora Mayor Charles Henry Sheppard, in 1925 who was among the first women called to the Ontario Bar. ter '';haa2. 60II1 1llll1Cy We area Character Community Respect, ResponsUiility, Hoeesly, Ietegrlly, Compassion, Courage, Inclusiveness, Fairness, Optimism, Perseverance, Initiative 273 General Committee - January 15, 2008 WHEREAS Aurora has a wealth of built heritage resources and one of Ontario's most progressive heritage conservation programs including more than 30 properties designated under the Ontario Heritage Act, the Northeast Old Aurora Heritage Conservation District, Hillary House National Historic Site, and the Aurora Heritage Centre, Aurora Armoury and Aurora Train Station Provincial Historic Sites; and WHEREAS Aurora has considerable natural heritage resources including the Oak Ridges Moraine, . Holland River Valley, Sheppard's Bush Conservation Area, Mackenzie Marsh, Aurora Arboretum, East Aurora Wetland Complex and an extensive pedestrian trail system that connects Aurora's parks and natural heritage features with over 25 kilometres of trails, including being the only major. municipality with a downtown situated directly on the Oak Ridges Trail; and WHEREAS Aurora has dedicated citizens committed to preserve, enhance, appreciate and monitor its considerable natural and built heritage and historical resources; and WHEREAS the schools of Aurora, with their excellent programs in fine arts, craftsmanship, music and drama and inclusion of local historical education, play a key role in the nurturing of talents and interests of Aurora's youth in the Arts,. Culture and Heritage; and WHEREAS the Arts and Culture Fund, established in 1973 and sponsored by the late Mr. David Merkur of the Aurora. Shopping Centre and in recent years the fund was enhanced by donations from Mr. Joseph Lebovic of Lebovic Enterprises. The funds provide invaluable financial assistance .to citizens or organizations in the Town of Aurora to promote and enrich cultural and artistic activities in the community and are annually presented by Mr. Lebovic and Mrs. Shauna Tepperman, daughter of the late David Merkur; and Community We are a Character Community Respecl, Responsibility, Honesty, Iniegrity, Compassion; Courage, hulusiveness, Fairness, Oplimism, Perseverance, Initiative 274 General Committee - January 15, 2008 WHEREAS Aurora is a centre of musical performance, home to .the award - winning Aurora .Opera Company, the York Chamber Ensemble series and the town's summer Concerts -in -the -Park series held at Aurora's historic Town Park; and WHEREAS Aurora has a vibrant local theatre scene including Theatre Aurora, a multi -award winning theatre group and one of the most acclaimed in Ontario, outstanding local high school theatre, and the award winning . Marquee Productions Theatre group; and WHEREAS Aurora's church communities have made notable contributions to the preservation and enhancement of the town's architecture and to cultural experiences derived from music, oratory and diverse religious experiences; and WHEREAS Aurora is home to many talented visual artists, among them members of the Aurora Seniors Art Group, who host an annual show and sale from which the Town selects and purchases apiece of artwork annually from within the "Preserve Aurora" category, and is also home to the Society of York Region Artists, which showcase works at the annual Aurora Art Show and Sale; and WHEREAS Aurora is home to several private galleries of fine art and businesses devoted to arts instruction; and WHEREAS people who live and work in Aurora are also engaged in many other creative professions, including structural and landscape architecture, industrial and graphic design, writing and culinary arts; and WHEREAS Doors Open Aurora and the Aurora Historical Society annual tour of homes provide Aurora residents and visitors with a unique opportunity to experience and enjoy Aurora's Heritage, Arts and Culture; and ' &nuuunity We are a Character Conantuuaity Respect, Responsibility, Honesty, Integrity, Compassion, Courage, Inclusiveness, ralrness, Oplin isrry Perseverance, Initiative 275 General Committee - January 15, 2008 WHEREAS Aurora has a rich tradition of community festivals, parades and shows which for more than a century have celebrated local arts, culture and heritage, included in those heritage events there was the long running and. acclaimed Aurora Agricultural Society's Fair and Horse Show, and enjoys celebrations associated with Canada Day since adopting the title of Canada's Birthday Town in 1969; and WHEREAS awareness and participation in Aurora's Arts, Culture and Heritage has been supported through outstanding coverage in the local newspapers and one of the few independently and locally owned and operated cable television and community access programming television production facilities in Canada; and WHEREAS an invaluable source of local coverage for Aurora's Arts, Culture and Heritage over the past quarter century has been "Our Town" hosted by former Town Mayor, Dick Tllingworth, and which is the longest continuous running community cable television program in Canada; and WHEREAS every year our community spills onto Yonge Street in June for the World's Longest Street Festival with the enthusiastic support and encouragement of Aurora's Chamber of Commerce to enjoy'street performances and view, and purchase the work of many talented crafts people and artists; and WHEREAS many Aurorans believe the . development of culture includes the elevation of the body and the mind, and express this through their involvement in personal physical improvement,, physical artistic expression, high levels of engagement in sports for adults and youth and belief in the character and community -building benefits derived from participation; and lal�'laef C-011i lenity We are a Character Community Respect, Responsibility, Honesty, integrity, Compassion, Courage,. Inclusiveness, Fairness, Optlntlsnn, Persevermnce,. Initiative 276 General Committee - January 15, 2008 . WHEREAS the Aurora community has. supported Arts, Culture and Heritage through; the Arts and Culture fund, municipal policies and the efforts of local groups and advisory committees such as, the town's new Arts and Culture Advisory Committee; the Heritage Advisory Committee of Aurora, the Aurora Environmental Advisory Committee, the Aurora Historical Society, the Historica Fair, The Aurora. Public Library, Aurora Opera Company, Theatre Aurora, the Society of York Region Artists; local schools, The Pine Tree Potters Guild, the Aurora Garden and Horticultural Society and the Aurora Arboretum; and WHEREAS by dedicating 2008 as the year of Arts, Culture and. Heritage in Aurora, we honour our Town's rich heritage and cultural fabric, unique artistic customs and the poviw'erful role that Arts, Culture and Heritage, play in our lives and reaffirm our commitment to fostering appreciation and edification about Arts, Culture and Heritage in our community,. THEREFORE BE IT RESOLVED THAT, on behalf of the Members of Council for the Corporation of the Town. of Aurora, I, Mayor Phyllis M. Morris, do hereby proclaim 2008 as the year of the celebration of Acts, Culture anti Heritage in Aurora and urge our citizens and visitors to discover and participate in a wide variety of programs and activities in order to develop and nurture arts, culture and an appreciation for our natural and built heritage in the Town of Aurora. . Dated at the Town ofAurora the 8' day ofdanuary, 2008. Phyllis M. Morris Mayor Community we are a Character Community Respect, Responsibility, Honesty, Integrity, Compassion, Courage, Inclusiveness, Fairness, Optimism, Perseverance, Initiative 277 General Committee - January 15, 2008 278 General Committee - January 15, 2008 i TOWN OF AURORA AUR 3RA GENERAL COMMITTEE REPORT No.LSOSM1 SUBJECT: Award of Consolidated Facility Concession and Vending Contract FROM: Allan D. Downey, Director of Leisure Services DATE: January 15, 2008 RECOMMENDATIONS THAT Council approve the award of the Concession and Vending Services Contract to Global Food Services Incorporated for concession and vending services at all Town of Aurora facilities for a five (5) year term with an option to extend for an additional 5 year term. BACKGROUND Effective June 30'h, 2007 the concession services, snack food, warm drink and cold drink Vending Service Contracts with Recreation Leisure Services and Coca-Cola Bottling have expired at; the Aurora Community Centre, Aurora Recreation Complex, Aurora Leisure Complex, Town Hall and Town Park locations. Staff re-released a consolidated Request for Proposal LS2007-99 for concession and vending services at the above Town of Aurora facilities, excluding Town Park, on October 9"', 2007. Request for Proposal LS2007-99 had the following attached Terms of Reference as approved by Council May 15�h, 2007. A mandatory site meeting was conducted on October 16th, 2007. A total of four (4) firms attended the mandatory site meeting. Request for Proposal LS2007-99 closed on October 23`d, 2007 and three (3) firms submitted proposals. COMMENTS LS2007-99 Facility Concession and Vending Terms of Reference: For the service provision of over the counter snack bar services at: 1) Aurora Community Centre. 2) Aurora Recreation Complex snack bar location. 3) Aurora Public Library snack bar location. For the service provision of over the counter snack machine, warm drink and cold drink vending at: 1) Town Hall 2) Aurora Community Centre 3) Aurora Recreation Complex 4) Aurora Leisure Complex All vending locations at each of the above noted buildings will be assigned and approved by the Town of Aurora. .../2 279 General Committee - January 15, 2008 January 15, 2008 -2- Report No. LS08-001 All Bidders must have a minimum of 5 years experience in food and beverage service provision. The Operator will lease the assigned snack bar space at each of the above noted buildings and all vending services at the buildings noted above. The Operatorwill pay a flat rate amount per month, inclusive of P.S.T. and G.S.T. and utilities and state an escalation to this flat rate per year with their bid submission. Term of this Agreement will be for 5 (five) years, 60 months, with a five (5) year renewal option. 2. Written cancellation notice of 90 days for the Operator and the Town. 3. The Operator is responsible for any hydro or plumbing connections required for vending machines and all capital upgrades and leasehold improvements subject to Town approval 4. The Operator is responsible for daily cleaning of the assigned snack bar space and daily garbage removal with source separated organics regulations to assigned bin location by the Town of Aurora. 5. Minimum hours of operation must be maintained and attached with bids. 6. Menu, products and services proposed and must be attached with bids. 7. The Operator will be given first right of refusal for exclusive snack bar and vending service provision at all Town of Aurora operated Leisure Services Special Events at the locations noted in this Agreement excluding: Town of Aurora Ribfest. The first right of refusal shall be subject to a commitment of 30 days prior to the event. A list of menu items must also be attached. This Agreement does not. preclude the Town in obtaining product donations 8. The Operator and Sub -contractors must have a minimum liability insurance of $5 million. 9. The Operator will be given first right of refusal as the licensed liquor service provider for all special events at the Aurora Community Centre Auditorium. The three (3) firms submitting proposals in response to RFP 2007-99 were: 1) Global Food Services Incorporated, 2) Naccarato Enterprises Limited and 3) Recreation Leisure Services Limited. Submissions for LS2007-99 were reviewed by Purchasing, Legal Services and Leisure Services staff and the proposals were evaluated based on the following criteria and weighting as approved by Council: .../3 :1 General Committee - January 15, 2008 January 15, 2008 -3- Report No. L808-001 1) Proven experience including large scale multi -use facilities is essential 20% 2) Full listing product selection 15% 3) Full listing of services 10% 4) Pricing structure 20% 5) Hours of operation 20% 6) References 15% Legal Services and Purchasing staff determined the proposal submitted by Recreation Leisure Services Limited had qualifications and conditions in the proposal that disqualified the proposal. The following are the evaluation results from the proposals for LS2007-99: Company Total Weighting Global Food Services Incorporated 98% Naccarato Enterprises Limited 83% Recreation Leisure Services Limited Disqualified Pricing and costing of all products proposed have been reviewed to ensure competitive and fair value pricing for facility patrons. Global Food Services proposes a "Healthy Choices" menu and offerthe following brands at the concession locations noted in LS2007-99: 1) Country Style coffee and products. 2) Great Canadian Bagel products and 3) Piaaville products. Global Food Services proposes between $190,000 to $220,000 in upgrades to vending and concessions equipment contingent upon the duration of the contract. The current concession and vending service provider has requested 90 days notice in the event of a change of contract to cease operation and remove all equipment. OPTIONS 1. As recommended. FINANCIAL IMPLICATIONS Global Food Services has proposed offering the Town of Aurora $6,000.00 per month, $72,000.00 per year, for the concession and vending services at all Town of Aurora facilities as noted in LS2007-99 for the next five (5) years. The total value of the contract overfive (5) years is $360,000,00. Global Food Services has included an escalation amount of 1.7% in year six (6) of a ten (10) year Agreement, amounting to $6,100.00 per year for years six (6) to ten (10), $73,200.00 per year. The total value of a ten (10) year contract is $726,000.00. All payment for concession rental and vending services will be provided by post-dated cheques. .../4 281 General Committee - January 15, 2008 January 15, 2008 - 4 - Report No. LS08-001 The total amount for vending and concessions collected for 2005 and 2006 was $38,947.26 and $35,831.00 respectively. CONCLUSIONS Staff recommends proceeding with a 5 (five) year Consolidated Concession and Vending Services Contract with Global Food Services Incorporated based on the results of LS2007- 99. Staff recommends granting 90 days notice to the current concession and vending services supplier. LINK TO STRATEGIC PLAN Objective A2: Support the growth of a variety of businesses to encourage a sustainable business environment ATTACHMENTS N/A PRE -SUBMISSION REVIEW Management Team Meeting, Wednesday January 9, 2008. Prepared by: Aaron Karmazyn, Manager of Facilities & Property - Ext. 4323 Allan D. Downey 'I) John S. Rogers Director of Leisure Services Chief Administrative Officer General Committee - January 15, 2008 AGENDA I 'I�I 1 , / TOWN OF AURORA AURPRA GENERAL COMMITTEE No,FS08-001 SUBJECT: Temporary Borrowing By-law FROM: L. John Gutteridge, Director of Finance / Treasurer DATE: January 15rh, 2008 RECOMMENDATIONS THAT the Mayor and the Director of Finance/Treasurer be authorized to borrow from time to time until the property taxes are collected, such sums as the Council considers necessary to meet the current expenditures of the Corporation for the year in accordance with the Section 407 of the Municipal Act, 2001, S.O. 2001 c. 25 as amended; and THAT except with the approval of the Ontario Municipal Board (OMB) the total amount borrowed at any one time plus outstanding amounts of principal borrowed and accrued interest shall not exceed, a) From January 1 to September 30 in the year, 50 percent of the total estimated revenues of the municipality asset out in the budget adopted for the year, and b) From October 1 to December 31 in the year, 25 per cent of the total estimated revenues for the municipality as set out in the budget adopted for the year THAT By-law Number 4880-07.F be repealed; and THAT Council enact By-law number 4986-08.F authorizing temporary borrowing by the Corporation pending the receipt of Municipal revenues pursuant to Section 407 of the Municipal Act, 2001, S.O. 2001 c. 25 as amended. BACKGROUND Section 407 of the Municipal Act, 2001, S.O. 2001 c. 25 as amended provides that Council may by by-law, authorize the Mayor and the Treasurer to borrow from time to time by way of promissory note, such sums as may be necessary to meet the current expenditures of the Corporation until the property tax levies and other revenues are received by the Town. 283 General Committee - January 15, 2008 January 15t", 2008 - 2 - Report No. FS08-001 The borrowing may also include amounts required in the year for: a) Sinking and retirement funds b) Principal and interest due on any debt of the municipality c) School purposes d) Other purposes the municipality is required to by law to provide for; and e) The amount of principal and interest payable by a person or municipality primarily liable for a debt, if the municipality has guaranteed the debt and the debt is in default. Except with the approval of the Ontario Municipal Board (OMB), the total amount borrowed at any one time plus any outstanding amounts of principal borrowed and accrued interest shall not exceed: a) From January 1 to September 30 in the year, 50 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year; and b) From October 1 to December 31 in the year, 25 per cent of the total estimated revenues for the municipality as set out in the budget adopted for the year COMMENTS A temporary borrowing by-law is required as timing differences may occur between the requirement to expend funds for current expenditures and the receipt of current revenues. Although it has been the practice of the Town of Aurora to borrow from its Reserves and Reserve Funds, the recommendations contained in this report also provide for borrowing from Financial Institutions in the eventthat sufficient Reserves and Reserve Funds are not available. All municipalities in Ontario pass a borrowing By -Law. For Aurora our objective is to maximize the return on our excess cash and this requires accurately predicting the municipality's cash flow. If we happen to be out by a day or two, without this By -Law, we would have to pre -cash an investment certificate which would result in a loss of revenue. Without the passing of this By -Law, we would not have this option, Certainly, both the Interim Property Tax Levy and Taxpayer participation in the Town's Pre - authorized Payment (PAP) plan mitigate the potential need for temporary borrowing. FINANCIAL IMPLICATIONS Any temporary borrowings by the Town would be subject to interest payable at the prevailing market rates based on a spread over the Chartered Bank Prime Lending Rate. ►E General Committee - January 15, 2UU8 January 15th, 2008 = 3 - Report No. FS08-001 CONCLUSIONS The recommendations contained in this report will ensure uninterrupted municipal operations and timely payment of the Corporation's obligations, should any timing differences occur between the receipt of the Town's current revenues and its current expenditures during the fiscal period. LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistent with the attributes of a sustainable community. ATTACHMENTS Attachment #1 — By-law No. 4986-08.F Being a By-law to authorization temporary borrowing pursuant to Section 407 of the Municipal Act, 2001, SC 2001, c. 25, as amended. PRE -SUBMISSION REVIEW Management Team Review — Wednesday, December 19th, 2007 Prepared by:; L. John Gutteridge, wrector of Finance/Treasurer -Ext. #4111 Z. tteridge � o in S. Rogers Finance/Treasurer Chief Administrative Officer 285 General Committee - January 15, 2008 THE CORPORATION OF THE TOWN OF AURORA By-law Number 4986-08.P ire �._h pF BEING A BY-LAW to authorize temporary borrowing by the Corporation pending the receipt of Municipal revenues, pursuant to Section 407 of the Municipal Act, 2601, SO 2001, c. 25 as amended WHEREAS pursuant to Section 407 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended may by by-law authorize the Head of Council and the Treasurer to borrow from time to time by way of promissory note or banker's acceptance such sums as the Council considers necessary to meet, until property taxes are collected and other revenues received, the current expenditures of the Corporation for the year, including the amounts required for sinking and retirement funds, principal and interest due on any debt of the Municipality, school purposes, and other purposes the Municipality is required by law to provide for, AND WHEREAS pursuant to the Municipal Act the amount that may be borrowed at any one time for the purposes mentioned, together with the total of any similar borrowings that have not been repaid, shall not exceed, from January 1"to September 30`h of the year, 50 per cent of the total, and from October 1 t to December 31" of the year, 25 per cent of the total of the estimated revenues for the Corporation as set forth in the estimates adopted for the year. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. THAT the Mayor ancj.Director of Financefrreasurer of the Town of Aurora are hereby authorized to borrow from time to time such sums as the Council considers necessary to meet, until property taxes are collected and other revenues received, the current expenditures for the Corporation for the year, including amounts required for sinking and retirement funds, principal and interest, due on any debt of the Municipality, school purposes, and other purposes the Municipality is required by law to provide for. 2. THAT the amount that may be borrowed at any one time for the purposes mentioned in section (1) together with the total of any similar borrowings that have not been repaid shall not exceed, from January Vto September 30' ofthe year, 50 percent of the total, and from October 1 si to December 3181 of the year, 25 percent of the total of the estimated revenues for the Corporation as setforth in the estimates adopted for the year. 3. THAT until such annual estimates are adopted, the limitations upon borrowing prescribed by section (2) shall temporarily be calculated using the estimated revenue of the municipality set out in the budget adopted for the previous year. 4. THAT In sections (2). and (3), estimated revenues do not include revenues derivable or derived'from, any borrowing, including through any issue of debentures; a surplus, including arrears of taxes, fees or charges; or a transfer from the capital fund; reserves or reserve funds. 5. THAT the lender is not responsible for establishing the necessity of temporary borrowing or to the manner in which the borrowing is used: General Committee - January 15, 2UU8 By-law 4986-08.F Page 2 of 2 S. THAT all sums borrowed pursuant to the authority of this by-law shall, with interest thereon, be charge on the whole or any part or parts of the revenues of the Corporation for the current year and for preceding years as and when such revenues are received. 7. THAT any promissory note made under the authority of Section 1 of this by-law shall be sealed with the seal of the Corporation and signed by the Mayor and Director of Finance/Treasurer. 8. THAT By-law No. 4880-07.F be and is hereby repealed. 9. THAT the provisions of this by-law shall come into force and effect upon final passage thereof and shall remain in effect until repealed. READ A FIRST AND SECOND TIME THIS 22nd DAY OF JANUARY, 2008. READ A THIRD TIME AND FINALLY PASSED THIS 22nd DAY OF JANUARY, 2008. PHYLLIS M. MORRIS,.MAYOR B. PANIZZA, MUNICIPAL CLERK 287 General Committee - January 15, 2008 M. AGENDA ITEM # a� /- TOWN OF AURORA AUR—ORA GENERAL COMMITTEE No.FS08-002 SUBJECT: 2008 Interim Property Tax Rates FROM: L. John Gutteridge, Director of Finance/Treasurer DATE: January 15, 2008 RECOMMENDATIONS THAT Council for the Corporation of the Town of Aurora authorize a 2008 Interim Property Tax Levy on all rateable real property which has been assessed according to the assessment roll returned December 4, 2007 by the Municipal Property Assessment Corporation (MPAC) for the taxation year 2008; THAT the 2008 Interim Property Tax Levy be set as legislated at 50% of the tota12007, property taxes levied on each property; THAT the 20081nterim Property Tax Rates will be equivalent to 50% of the 2007 Final Property Tax Rates as listed in Appendix "A" of this report and levied on the Current Value Assessment (CVA) as returned by MPAC for the taxation year 2008; THAT the 2008 Interim Property Tax Levy be due in two relatively equal installments on Tuesday, February 26, 2008 and Thursday, April 25, 2008; THAT the Director of Finance/Treasurer be authorized to amend in whole or in part any billing in order to comply with any Provincial Legislation which may be introduced orpassed by the Province of Ontario prior to or after the issuance of the 2008 Interim Property Tax Bills; THAT Sy -law No. 4987-08.Fbe enacted at the Council meeting scheduled for January 22, 2008, BACKGROUND Section 317 of the Municipal Act, 2001 as amended authorizes the Council of a local municipality, to pass a by-law before the adoption of the estimates for the current year, to levy a separate tax rate on the Current Value Assessment for each property tax class in the municipality. The amount levied on a property shall not exceed the prescribed percentage or 60% if no percentage is prescribed, of the total of taxes for the town, region and education purposes levied on the property for the previous year. General Committee - January 15, 2008 January 15, 2008 - 2 - Report No. FS08-002 For the purpose of calculating the total amount of taxes for the previous year, if any property taxes for town, region and education purposes were levied on a property for only part of the year due to assessment being added to the collector's roll during the year, an amount shall be added equal to the additional taxes that would have been levied on the property if the property taxes had been levied for the entire year. COMMENTS. It has been the practice in the past to set the interim property tax rates at 50 per cent (the legislated maximum per cent allowed) of the previous years Property Tax Rates, The 2008 Interim Property Tax Rates were calculated based on 50.% of the 2007 Final Property Tax Rates. The 2008 interim property tax bills will be based on these rates multiplied by each. properties CVA. For the taxation year 2008, CVA's were returned by MPAC on December 4, 2007 continue to reflect property values as at January 1, 2005. Bill 140, The Continued Protection for Property Taxpayers Act, 2000 mandates municipalities to issue 2008 interim property tax bills based on 50% of the total 2007 final property taxes levied on a property by property basis. The Town's 2008 Interim Property Tax Bills will comply with the intent of Bill 140. Consistent with prior year's interim property tax levies, it is recommended that the 2008 Interim Property Tax Levy be due in two installments as follows: First Installment Tuesday, February 26, 2008 Second Installment Thursday, April 25, 2008 Due dates are normally set to allow for four (4) business days to ensure that all payments .have been processed prior to the application of interest charges on property taxes past due on the first business day of each month. This give those ratepayers on fixed incomes an unofficial grace period to make their payments without incurring interest charges on or before the last day of the month. The 2008 Interim billing for all property classes is being scheduled for processing and mailing the week of January 21st'thereby providing the mandatory minimum requirement of 21 calendar days notice. The Director of Finance/Treasurer may find it necessary to make adjustments to the billing process should further regulations or new legislation be introduced following the approval of the report or related by-law. OPTIONS N/A 290 General Committee - January 15, 2008 January 15, 2008 - 3 - Report No. FS08-002 FINANCIAL IMPLICATIONS The timing of the interim property tax billing has a significant impact on cash flows for the Town of Aurora. It is important that the interim property tax billing be issued during the first 60 days of the new year in order to maintain revenues streams that coincide with the timing of incurring general and capital operating costs and the Town's legislated payments on March 31' to the four (4) Boards of Education ($6.5 M) and April 3Qth the Regional Municipality of York (7.9 M). CONCLUSIONS The timely issuance of interim tax bills ensures the necessary cash flow to meet the financial obligations of the Town and allows taxpayers in all the property tax classes to distribute the property tax liability over a greater period of time. LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistent with the attributes. of a sustainable community. Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D2: Enhance customer service ATTACHMENTS Attachment #1 - 2008 Interim Property Tax Rates Attachment #2 - 2008 Interim Property Tax Rates By-law 4987-08.F PRE -SUBMISSION REVIEW Senior Management Team - Wednesday, December 20, 2007 Prepared by, Paul Dillman, Deputy Treasurer/Tax Collector-Ext. 4112 L. Johrr 6utteridge ,-►n Rogers Director of Finance/Treasurer — ' Chief Administrative Officer 291 General Committee - January 15, 2008 January 15, 2008 - 4 - Report No. FS08-002 5 ATTACHMENT #1 2008 INTERIM PROPERTY TAX RATES TAX CLASS Commercial PIL: Full Rate Commercial PIL: General Rate Commercial PIL: Full Rate -Tenant of Province Commercial Taxable: Full Rate Commercial Taxable: Excess Land Rate Commercial Taxable: Vacant Land Rate Office Buildings Taxable: Full Rate Office Buildings Taxable: Excess Land Rate Farm Taxable: Full Rate Industrial Taxable: Farmland Awaiting Development Industrial Taxable: Shared like PIL Full Rate Industrial Taxable: Full Rate Industrial Taxable: Excess Land Industrial Taxable: Vacant Land Large Industrial Taxable: Full Rate Multi -Residential. PIL: General Rate Multi -Residential Taxable: Full Rate Pipelines Residential PIL: General Rate Residential Taxable: Full Rate Shopping Centres Taxable: Full Rate Shopping Centre Taxable: Excess Land Rate Managed Forests Taxable: Full Rate QUALIFIER CIF Utility Transmission Taxable: Shared like PIL Full Rate Railway. Right-of-ways PIL: General Rate Railway Right-of-ways Taxable: Full Rate CG CID CT CU CX DT DU FT 11 IH IT IU IX LT MG MT PT RG RT ST SU TT UH WG WT TAX RATE .01262388 .00515939 .01262388 .01262388 .00883672 .00883672 .01262388 .00883672 .00139864 .00139864 .01416232 .01416232 .00920551 .00920551 .01416232 .00427456 .00559456 .01270860 .00427456 . .00559456 .01262388 .00883672 .00139864 $1021.34 $305.67 $717.01 292 General Committee - January 15, 2008 January 15, 2008 - 5 - Report No. FS08-002 ATTACHMENT #2 2008 INTERIM PROPERTY TAX RATES BY-LAW THE CORPORATION OF THE TOWN OF AURORA By-law Number 4987-08.F BEING A BYLAW to levy an Interim Property Tax Rate for the taxation year 2008. WHEREAS Section 317 of the MunicipalAct, 2001 as amended authorizes the Council of a local municipality to pass a by-law before the adoption of the estimates far the year, to levy a separate tax rate on the assessment in each property tax class in the municipality; AND WHEREAS the municipal Council of the Corporation of the Town of Aurora has not adopted estimates for the year 2008: AND WHEREAS the municipal Council of the Corporation of the Town of Aurora wishes to impose an Interim Property Tax Levy as authorized by Section 317 of the Municipal Act, 2001 as amended; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: THAT the Council of the Corporation of the Town of Aurora is hereby authorized to levy in 2008 on the whole assessment of all taxable assessed property according to the assessment roll returned. December 4, 2007 by the Municipal Property Assessment Corporation for the taxation year 2008, the sum required to produce an amount not exceeding fifty percent (50%) of the 2007 taxes levied for each property. THAT the 2008 Interim Property Tax Rates will be equivalent to fifty percent (50%) of the 2007 Final Property Tax Rates as listed in Appendix "A" of this by-law. 3. THAT the Director of Finance/Treasurer of the Corporation of the Town of Aurora is authorized to amend in whole or in part any billing issued under this by-law to comply with any provincial legislation which may be introduced by the Province of Ontario prior to or after the issuance of the interim billing. 293 General Committee- January 15, 2008 January 15, 2008 - 6 - Report No. FS08-002 4. THAT for the purposes of calculating the total 2007 taxes as noted in paragraph 1, if any taxes were levied in 2007 for only part of the year because assessment was added to the assessment roll during 2007, an amount shall be added equal to the additional taxes that would have been levied if the taxes had been levied for the entire year. THAT taxes may be levied under this by-law on a property that is rateable for 2008, even if the property was not rateable for 2007, including assessment of property that is added to the assessment roll after the by-law is passed. 6. THAT the said interim property tax levy shall become due and payable in two installments as follows: First Installment Tuesday, February 26, 2008 Second Installment Thursday, April 25, 2008 7. THAT on all taxes which remain unpaid on the due date, interest at the rate of one and one quarter per cent (1,1/4% per month) (15 % per annum) of the taxes remaining unpaid shall be levied on the first day of each calendar month thereafter in which the default continues until December 31, 2008. 8. THAT on all taxes levied pursuant to this by-law remaining unpaid as at December 31, 2008, interest at the rate of one and one quarter per cent (1 1 /4%) (15% per annum) of the unpaid taxes shall be levied from December 31, 2008 and for each month or fraction thereof until such taxes are paid. 9. THAT interest added on all taxes of the interim tax levy in default shall become due and payable and shall be collected forthwith as if same had originally been imposed and formed part of such unpaid interim tax levy. 10. THAT all taxes payable under Tax Payment Plans, shall be due and payable on the last business day of each calendar month, starting in January and continuing until November in the year 2008. 11. THAT the Director of Finance/Treasurer of the Corporation of the Town of Aurora be authorized to extend the Tax Payment Plan beyond November 2008, should the need arise. 12. THAT the Director of Finance/Treasurer of the Corporation for the Town of Aurora mail or cause to be mailed to the residence or place of business of such person indicated on the last revised assessment roll a written or printed notice specifying the amount of taxes payable. 13. THAT the Director of Finance/Treasurer of the Corporation for the Town of Aurora be authorized to adjust the billing schedule and tax rate set out herewith, if required, in R., General Committee - January 15, 2008 wary 15, 2008 - 7 - Report No. FS08-002 order to comply with Provincial legislation or regulations which may be received subsequent to the passing of this bylaw. 14.THAT the provisions of this By-law shall come into force and take effect upon third reading thereof. READ A FIRST AND SECOND TIME THIS 22nd DAY OF JANUARY 2008. READ A THIRD TIME AND FINALLY PASSED THIS 22"d DAY OF JANUARY 2008. P. MORRIS, MAYOR B. PANIZZA, TOWN CLERK 295 General Committee - January 15, 2008 January 15, 2008 - 8 - Report No. FS08-002 APPENDIX "A" BY-LAW NUMBER 4879-07.F 2008 INTERIM PROPERTY TAX RATES TAX CLASS QUALIFIER TAX RATE Commercial PIL: Full Rate CF .01262388 Commercial PIL: General Rate CG .00515939 Commercial PIL: Full Rate -Tenant of Province CID .01262388 Commercial Taxable: Full Rate CT .01262388 Commercial Taxable: Excess Land Rate CU .00883672 Commercial Taxable: Vacant Land Rate CX .00883672 Office Buildings Taxable: Full Rate DT .01262388 Office Buildings Taxable: Excess Land Rate DU .00883672 Farm Taxable: Full Rate FT .00139864 Industrial Taxable: Farmland Awaiting Development 1 11 .00139864 Industrial Taxable: Shared like PIL Full Rate IH .01416232 Industrial Taxable: Full Rate IT .01416232 Industrial Taxable: Excess Land IU .00920551 Industrial Taxable: Vacant Land IX .00920551 Large Industrial Taxable: Full Rate LT .01416232 Multi -Residential PIL: General Rate MG .00427456 Multi -Residential Taxable: Full Rate MT .00559466 Pipelines PT .01270860 Residential PIL: General Rate RG .00427456 Residential Taxable: Full Rate RT .00559456 Shopping Centres Taxable: Full Rate ST .01262388 Shopping Centre Taxable: Excess Land Rate SU .00883672 Managed Forests Taxable: Full Rate TT .00139864 Utility Transmission Taxable:. Shared like PIL Full Rate . UH $1021.34 Railway Right-of-ways PIL: General Rate WG $305.67 Railway Right-of-ways Taxable: Full Rate WT $717.01 00 General Committee - January 15, 2008 AGENDA ITS as TOWN OF AURORA AuRpRA GENERAL COMMITTEE No.FS08-003 SUBJECT: Cancellation, Reduction or Refund of Property, Taxes under Section 375 and 358 of the Municipal Act FROM: L. John Gutteridge, Director of Finance/Treasurer DATE: January 15, 2008 RECOMMENDATIONS THAT the Property Taxes in the amount of $114,850,97 be adjusted in accordance with Sections 357 and 358 of the Municipal Act, 2001 S.O. 2001 c. 25 as amended of which the Town of Aurora's share totals $20,951.05; THAT the associated interestif applicable be cancelled in proportion to the Property Taxes adjusted, THAT the Director of Finance/Treasurer be directed to adjust the Collector's Roll to reflect these Property Tax Adjustments. BACKGROUND Applications have been received to adjust taxes under Sections 357 and 358 of the Municipal Act, 2001 S.O. 2001 c. 25 as amended for the taxation years 2005, 2006 and 2007 as specified on"the attached Schedule A. Sections 357 of the Municipal Act allows for the cancellation, reduction, or refund of property taxes. Section 357 permits property tax adjustments for the following reasons: a) as a result of a change event, as defined in clause (a) of the definition of 'change event' in subsection 34(2.2) of the Assessment Act, during the taxation year, the property or portion of the property is eligible to be reclassified in a different class of real property, as defined in regulations made under that Act, and that class has a lower tax ratio for the taxation year than the class the property or portion of the property is in before the change. event, and if no supplementary assessment is made in respect of the change event under subsection 34(2) of the AssessmentAct, b) the land has become vacant land or excess land during the year or during the preceding year after the return of the assessment roll for the preceding year; W General Committee - January 15, 2008 January 15, 2008 - 2 - Report No. FS08-003 c) the land has become exempt from taxation during the year or during the preceding year after the return of the assessment roll for the preceding year; d) during the year or during the preceding year after the return of the assessment roll, a building on the land, i. was razed by fire, demolition or otherwise or ii. was damaged by fire, demolition or otherwise so as to render it substantially unusable for the purposes for which it was used immediately. prior to the damage; e) the applicant is unable to pay taxes because of sickness or extreme poverty; f) a mobile unit on the land was removed from the local municipality during the year or during the preceding year after the return of the assessment roll for the preceding year; g) a person was overcharged due to a gross or manifest error that is clerical or factual in nature, including the transposition of figures, a typographical error or similar error but not an error in judgement in assessing the property; or h) repairs or renovations to.the land prevented the normal use of the lands for a period of at least three months during the year. Section 358 of the Municipal Act permits upon application to the treasurer of a local municipality, the cancellation, reduction or refund all or part of the taxes levied on land in one or both years of the two years preceding the year in which the application is made for any overcharge caused by a gross or manifest error in the preparation of the assessment roll that is clerical or factual in nature, including the transposition of figures, a typographical error or similar errors, but not a error in judgement in assessing the property. COMMENTS The 15 applications for the adjustment of property taxes filed under Sections 357 and 358 have been reviewed and approved by the Municipal Property Assessment Corporation (MPAC) and Town of Aurora's Financial Services Department as required bythe Municipal Act. The schedule attached identifies the amount of the property tax adjustment, the year of taxation, and the reason for the adjustment. The value is inclusive of the Town of Aurora, Region of York and Boards of Education portions of the property taxes levied. W. General Committee - January 15, 2008 January 15, 2008 - 3 - . Report No. FS08-003 OPTIONS N/A FINANCIAL IMPLICATIONS The Region of York and Boards of Education share of these property tax adjustments totaling $93,899,92 will be reflected on the 2007 payment submissions to these bodies. The Town of Aurora's portion of these property tax adjustments total $20,951.05. The 2007 budget for tax adjustments is $150,000. To date, (including the adjustments contained in this report) we have processed Assessment Review Board (ARB) Decisions, Municipal Property Assessment Corporation (MPAC) Reconsiderations, Bill 140 Capping and Clawback Adjustments, Municipal Act Sections 357 and 358 Adjustments totaling $301,407,40, The Town of Aurora's share is $84,111.07 less the amount accrued as at December 31, 2006 of $85,535.75 for a net 2007 expenditures to date of $10,239.51 (See Schedule B attached hereto). The Town of Aurora maintains an Allowance for Tax Write Offs and Adjustments (GL Code 1-1-00100-0060). The funds available in this allowance to offset unbudgeted Tax Write Offs and Adjustments are $150,000.00. Assessment Review Board (ARB) decisions and Municipal Property Assessment Corporation (MPAC) Reconsiderations will continue to be processed, as they are received to year-end. We have a number of assessment appeals outstanding with the Assessment Review Board for the taxation years 2001 through 2007 for properties in both the capped and non -capped tax classes. The majority of these complaints are still at the Pre -Hearing stage with the Assessment Review Board (ARB); therefore, we are unable to estimate the financial impact of these outstanding assessment appeals should they be successful. CONCLUSIONS That Council approve the adjustment of property taxes under Sections 357 and 358 of the Municipal Act totalling $114,850.97. LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistent with the attributes of a sustainable community. Objective DII: Continue the commitment of fiscal responsibility and accountability 299 General Committee - January 15, 2008 January 15, 2008 - 4 - Report No. FS08-003 Objective D2: Enhance customer service ATTACHMENTS Attachment 1 - Tax Adjustments under Sections 357 and 358 of the Municipal Act Attachment 2 - Summary of all 2007 Property Tax Adjustments to date PRE -SUBMISSION REVIEW Management Team Meeting - Wednesday, December 19, 2007 Prepared by. Paul Diliman, Deputy Treasurer/Tax Collector-Ext. 4112 Director of Finance/Treasurer ,n -5 John S. Rogers Chief Administrative Officer 300 General Co r M O W �f O N W m O) M W m niN hCp NhC? p M mI NM h J 1pO�M '+Omy NryW ei Nm mmmNv M �N.-M 414 NO � ' � Ndf wvhh�.. biW Yi Ne9 vi f9 bi t9 bi bi t9w bi 2 .VW} VMf(pA mYht .M-hn.V-ENO W mmn V OOt+I N W N a F z Z O q 2 Q vfiih�Nc` M o `''N �.p-o voio N N V {�! V 6 N Lij .V.. C! yr0 v [_] W NIA f9 Ul Vi Ml9 M19 tl3 f9 tll f9W b)MF9 F9 MfA f9 ,S y ynj l a 2 h I D m M M W O m f 0 h m M N h (p h h V V O N O m V6m m OM VO %S d oN ob oiC! ah NMm vor o omVym NIi <roV' wsro.w ilS O V- r NN w O NmNm CO 1h I1)YyyJ h�N�pp l9N NOM M NN � ���fb N LL.� �W�yy 6roiryNN�M�O Nt) W N� W W wN NNNNNt9NNNtl3NN (9 NNfHNNN - mo Io otD '�'�moo 0 o m hhhh hh h 0 0 00 0 0 o 99P o g o 0 WI 7 W W 'tyN'2 " F NILLLLL Mw77 o. 5m'r.-.- W W W "d Z O O O O O 1 O1pp O O M N (�(�O� (V(yyI O O O O O O O O a O N r r n r s o o N O O O o G 3 Q N N N VV o of- ro r o o 16'm OO V V UIj N �z N z U O 2 Ww vu U N F K w O K z w J S W O Z ZW J OLL V W N N w o N o '8 o a 2 L° �°. 16 r 7 J O CC CC3 N N 3 b . 3f1f0 O N W N N O N N X N N W x�x 'N I)1 M O W W tt A M O 0 0 002 N Oi N O b CT E c E c c c E E � d ry v 4�a'c bc`c_a ' U N 1> N. 4f) Ihll h If h Il N N N h � h�ryry N y 0 M M M M M M t'J M M M N- 41 N W N N N M N N N N N 0 0 0 o P 0 o P o 0 0 0 0 o P O o 0 0 0-o 0 P 0 o o o P o 0 0 0 0 P o 0 0 0 0 0 0 0 0 0 o q m o 0 0 0 0 0 o o 0 0 0 0 0 o d a o v a o O O O O O O N N O O N O) V O v m O V N BO�AA O� o ONi P T�� 90 M M M N 0 0 0 V 0 ro N o N M V V U) m V P o o o coo o O q o O h g q O o 0 0 0 4 0000 0000 0 0 0 o�A 0 oM 9z o0 000 0 ogoogo m W N W o m '� lbmloomlb mo mmm m r m a`t a`�o`S o`i a`i o`fi N O O O O O n 0 0 0 0 0 0 0 0 0 0 Mb o 0 0 0 (qp mro W m m m r=h' Imo. h' r' O O O O O O O O O O P O O O O O O N N N N N N N N N N N N O General - TOWN brAURORA SUMMARY 2007AX WRITE OFFS AND ADJUSTMENTS January 9,2008 ATTACHMENT#2 SCHEDULES DESCRIPTION YEAR TOWN. REGION EDUCATION TOTAL MUNICIPAL ACT, SECTION 357 (PREV. 442) 2005 $0.00 $0.00 $0.00 $0.00 Cancellation, reduction, refund of taxes 2006 $7,633.10 $10.316.47 $26,093.44 $43,943.01 2007 $13,417.95 $18,521.92 $38,968.09 $70,907.96 $20,951.06 $28,838.39 $65,061,63 $114,850.97 MUNICIPAL ACT, SECTION 368 (PREV. 443) 2003 $0.00 $0.00 $0.00 $0.00 Overchanges 2004 $0.00 $0.00 $0.00 $0,00 2005 $0.00 $0.00 $0.00 $0.00 AL ACT, SECTION 359 in taxes 2005 $0.00 $0.00 $0.00 $0.00 2006 - $0.00 $0.00 $0.00 $0.00 ICIPAL ACT, SECTION 361 des for Charities 2005 $0.00 $0.00 $0,00 $0.00 2006 $4,724.76 $6,470,68 $16.908.29 $28.103.63 2007 $11,802.72 $14,76T76 $7,864.56 $34.435.04 $16,527.48 $21,238.34 $24,772,85 $62,538,67 ICIPAL ACT, SECTION 362 2003 $0.00 $0.00 $0.00 $a00 ncy Rebates 2004 $0.00 $0.00 $0.00 $0.00 2005 $0.00 $0.00 $0,00 $0.00 2006 $5,608.35 $7,697,09 $19,061.06 $32,366.60 $5,608.35 $7,697.09 $19,061.05 $32,366.60 °SSMENT REVIEW BOARD 2003 $703,22 $1,018.12 $3,030.50 $4,751,84 2004 $5,261.26 $7,677,08 $21,861.74 $34,800.08 2006 $4,666.35 $6,497.02 -$17,552.87 $28,616.24 2006 $5,976.37 $8,187.83 $7,399.00 $21,663.20 2007 $11,175.41 $16,261,96 $10,662.93 $38,690.29 Pending ($75,296.24� $0.00 $0.00 ($75,296.24' �47,014.63) $39,632.00 $60,507.04 $63,124.41 14 - NEW CONSTRUCTION 2003 $0,00 $0.00 $0.00 2004 $0.00 $0.00 $0.00 $0.00 2005 $0,00 $0.00 $0.00 $0.00 2006 $0.00 $0.00 $0,00 $0,00 $0.00 $0.00 $o.00. 140 - NEW CONSTRUCTIONINEW TO CLASS 2003 $0.00 $0,00 $0.00 $0.00 2004 $0.00 $0.00 $0.00 $0.00 2005 $0.00 $0.00 $D.00 $0.00 $0.00 $0,00 $0.00 $0.00 140 - POST BILLING ADJUSTMENT TO CAPPED CLASSES 2001 $786:66 $1,228.18 $4,348.92. $6,363.65 2002 $840.88 $1,245.35 $4,303.46 $6,389.69 2003 ($702,80) ($1,018.32) ($3,030.72)- ($4,751.84; 2004 ($2,438.00) ($3,557.89) ($10,232.72) ($16,228.61; 2005 ($3,117.25) ($4,436.84) ($12,058.60) ($19,612.60; 2006 $2,664.82 $3,649,16 $9,585.04 $15,899.01 2007 $ (58.77) $ (80.48) $ {210.37) $ {I-62' ($2,024.57) ($2,970.85} 1$7,22 99) ( 12,290.41� C - MINUTES OF SETTLEMENT (RECONSIDERATIONS) 2003 $0.00 $0.00 $0.00 $0.00 2004 $728.99 $1,063,72 $648.24 $2.440.95 2005 $846.17 $1,204.20 $697.62 $2,747,99 2006 $5,240.00 $7,176.11 $4,002.44 $16.418,56 2007 $9,376.67 $12,938 $6,891.72 $29,209.77 $16,191.83 $22,385.41.41 $12,240.02 $50,817.26 -SEVERANCE 2003 $0,00 $0.00 $0.00 $0.00 2004 $0.00 $0.00 $0.00 $0.00 2005 $0.00 $0.00 $0.00 $0.00 2006 $0.00 $0.00 $0.00 $0.00 General Committee - January 15, 2008 AGENDA ITEM � a� TOWN OF AURORA AURORA GENERAL COMMITTEE No. FS08-004 SUBJECT: 2008 Fees and Charges By-law FROM: L. John Gutteridge, Director of Finance/Treasurer DATE: January. 15, 2008 RECOMMENDATIONS THAT the 2008 Fees and Service Charges for licences and services itemized on the attached schedules be approved: Schedule A Administration/Legal Services Division Schedule B Building Administration Department Schedule C Corporate Services Department Schedule D Planning Department and Committee of Adjustment Schedule E Public Works Department Schedule F Financial Services Department; and THAT Byelaw 4988-08.F be enacted at the February13, 2008 Council meeting and the appropriate notice be given as prescribed in the Notice By-law. BACKGROUND As per section 391 of the Municipal Act which states: 391(1) By-laws re: fees and charges - Despite any Act, a municipality and a local board may pass a by-laws imposing fees or charges on any class of persons, (a) for services or activities provided or done by or on behalf of it; (b) for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and (c) for the use of its property including property under its control; (d) [Repealed, 2002, c. 17, Schedule. A, s. 77(1) (in force January 1, 2003)J Council last reviewed and revised the Town of Aurora Fees and Services Charges in April 2007. It has been the Town's practice to review the attached schedules annually and to make revisions as required to coincide with increases reflected in the final 2008 Operating Budget. This year there is another factor, this being the reduction in the GST from 6% to 5%, all of our fees and charges have GST included in the price. COMMENTS 303 General Committee - January 15, 2008 January 15, 2008 - 2 - Report No. FS08-004 The charges forthe services on these schedules are user pay services demanded by that particular customer for their sole benefit. We do not believe that these should be subsidized by the general taxpayer. When reviewing the Schedule's to the by-law we have included the fee for 2005 through 2008 with a percentage increase for this period. These additional columns will be deleted on the by-law version. As these are basically a fee for service and the majority of the service being provided has a large labour component we must factor in labour costs which are projected to increase by 12% for this same period. We are recommending that all fees be increased from 2005 by a minimum of 5%. This will produce an actual increase of 6% when you factor in the reduction in the GST. OPTIONS 1. As stated in the recommendations of this report 2. Increase or decrease proposed fees and service charges 3. Leave fees as they are 4. Increase fees further FINANCIAL IMPLICATIONS The proposed 2008 fees and service charges are factored into the 2008 Budget. Council should be aware that the fees presented in these schedules include the GST and we have made no reduction for the decrease from 6% to 5%, this 1% has been factored in when making the recommendations for the new fees. LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability . Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making ATTACHMENTS Attachment — Proposed Town's Fees and Services By-law with Schedules 304 General Committee - January 15, 2008 January 15, 2008 - 3 - Report No. FSO8-004 PRE -SUBMISSION REVIEW Senior Management Team - Wednesday, January 9, 2008 Prepared by. L. John Gutteridge, Director of Finance/Treasurer-Ext. #4111 Director of Finance/Treasurer 0- �n& ogers Chief Administrative Officer 305 General Committee - January 15, 2008 THE CORPORATION OF THE TOWN OF AURORA By-law Number 4988-08.F BEING A BY-LAW to establish a schedule of fees for applications, permits, the sale of Town publications, and to prescribe service charges for administrative matters. WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, 0.25 as amended, authorizes municipalities to impose fees and charges; AND WHEREAS the Council of theCorporation of the Town of Aurora has enacted by- law 4635-05.F as part of its annual corporate review of fees and services charges; AND WHEREAS the Council of The Corporation of the Town of Aurora deems it necessary and expedient to establish a new schedule of fees for certain municipal services; AND WHEREAS the requirements of notice pursuant to Ontario Regulation 244102 have been complied with; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. THAT the fees for certain municipal services as set out in Schedules "A", "B", "D", "E", and "F" of By-law 4907.07.17 be deleted; and 2. THAT the schedules attached hereto shall apply for certain publications and administrative matters and shall form part of By-law 4759-06.F: Schedule A - Administration Department Schedule B - Building Administration Department Schedule C - Corporate Services Corporate Services Schedule D - Planning Department and Committee of Adjustment Schedule E - Public Works Department Schedule F - Treasury Department 3. THAT payment for all fees, charges and applicable discount/interest shall be accepted by cash, debit or cheque payable to the Town of Aurora, at the time the service is requested. 4. THAT, unless otherwise indicated in the attached Schedules, the provisions of this By-law shall come into force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS DAY OF 2008. READ A THIRD TIME AND .FINALLY PASSED THIS DAY OF 2008. PHYLLIS M. MORRIS, MAYOR B. PANIZZA, MUNICIPAL CLERK 306 General Committee - January 15, 2008 BY-LAW 4988-08Y SCHEDULE A Administration I Legal Servicos Division Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc. 2008 (Including G.S.T.) 2007 (Including G.S.T.) 2006 (including G.S.T.) 2006 (including G.S.T.) % .Increase 2006 to 2008 LEGAL DOCUMENTS PREPARATION Basic $ 404.00 $ 397.00 $ 385.00 $ 375.00 7,73% Complex $ 1,290.00 $ 1,207.00 $ 1,23D.00 $ 1,200,00 7.50% REGISTRATION FEE perdecument $ 163.00 $ 100.00 $ 155.00 $ 150.00 8.67% GENERAL LEGAL SERVICES per hour $ 73.50 $ 72.00 $ 70,00 $ 70.00 5.00% PHOTOCOPIES per page $ 0.50 $ 0.50 $ 0.50 $ 0.50 Od10% CERTIFIED PHOTOCOPIES per document $ 6.00 $ 5.00 $ 5.00 $ 5.00 20.0D% FAX TTRANSMITTA4 first page $ 6.00 $ 6.00 $ 6.00 $ 6.00 0.00% per additional page $ 2.00 $ 2.00 $ 2.00 $ 2.00 0.00% ECONOMIC DEVELOPMENT Town of Aurora Business Directory $ 20.00 $ 15.00 $ 15.00 $ 10.00 100.00% 307 General Committee - January 15, 2008 BY-LAW 4988-08.F SCHEDULE 8 Building Administration Department Unit of Measure % Description of Service for Fee or (i.e. per hour, 2008 Fees 2007 Fees 2006 Foos 2005 Fees Increase Service Charge (including (Including (Including (Including 2005 page, G.S.T.) G.S,T.) G.S.T,) G.S.T.) to document, 2008 etc. Photocopies 8 112 X 11 and 8112 14, per page $ 0.50 $ 0.50 S 0.50 $ 0.50 0.00% 11x 17 ^per a e $ 1.00, $ 1.00 $ 1,00 $ 1,00 W 0.00% fax Transmittal first page $ 6.00 $ 6.00 $ 6.00 $ 8A0 OAo% per additional $ 2.00 $ 2.00 $ 2,00 $ 2.00 O.Oo% a e Permitted Use Latter (Zoning _ Cem innee To respond In writing to anquires related to uses of specific properties with respect to permitted uses as set in the each $ 41,00 $ 26.00 $ 25.00 $ 25.13D 04.00% Town of Aurora Zoning By-law 2213-78. as amended Compliance Reports O%urvey Codification) Review of departmental files and documents related to specific property each $ 88.00 $ 85,OD $ 85.00 3.53% requests relating to zoning, pettnits, .00 occupancy and general property status. F$n89.010 Administrative CostsAdditional costs associated with theadministration fee internal processing raw housing applications model homes per unit $ 315.00 $ 300.00 $ 300.00 5.00% applications with respect to outside agencies, and engineering review, and corporate policies and procedures Property Purchase Requests f includes information regarding status o land under subdivision agreements and otherwise, i.e. secudtles, compliance, each $ 42.00 $ 41.00 $ 40.00 $ 40.00 alto -A assumption, Dedications, and covenants, etc.) 19 General Committee - January 15, 2008 BY-LAW 4907-071 SCHEDULE C Corporate Services Department Unit of Measure 2008 2007 20D6 2006 Increase Description of Service for Fee or (Le, per hour, (Including (including (Including (Including 2005 Service Charge page, G.S.T.) G.S.T.) G.S.T.) G.S.T.) to document, etc.) 2006 PHOTOCOPIES per page $ 0.50 $ 0.50 $ 0.50 if 0.50 D.00% CERTIFIED PHOTOCOPIES par pares $ 6.00 $ 5.00 $ 5.00 $ 5.00 20.00% FREEDOM OF INFORMATION (F•O.I.) per application - $ 5.00 $ 5.00 $ 5.00 $ 0.00 -16.67% REQUESTS legislated Fees Related to search and records preparation lime are prescribed by legislation ADMINISTER OATHS/TAKE AFFIDAVITE ingle page $ 5.00 $ 6.00 $ 5.00 $ 5.DD G00% This fee is to commission documents for complexrmulliple work that is not in connection with business $ 11.00 $ 10.00 $ 10.00 $ 10.00 10,00% of the Town (i.e. third party). page documents COUNCIL MATERIALS/ANNUAL SUBSCRIPTION PICK-UP COST Coundl(agenda only) annually $ 73.50 $ 70.00 If 70.00 $ 70.00 5.00% General Commidee (agenda only) annually $ 37.00 $ 35.00 .$ 36.00 $ 35.00 5.71 % Public Planning (agenda only) annually S 37.00 $ 36.00 $ 35.00 $ 35.00 5,71 % Advisory Comm itlees/Boards (onl enda ag y) annually per $ 37.00 $ 35.00 $ 35.00 $ 35.00 5.71% Commfllee/Board Council (agenda & attachments) annually $ 315.00 $ 300.00 $ 300.00 3u0 5.00% General Committee (agenda & annually $ 79.00 $ 75.00 $ 75.00 $ 75.00 5.33% attachments) Public Planning (agenda &ellachmonts) annually $ 73.50 $ 70.DD $ 70G0 $ 70.00 5.00% Advisory Committees/Boards (agenda & annually per $ 73.50 8 ]0.00 $ 70.00 $ 70.00 5.00% attachments) Commillee/Board Council (minutes) annually $ 73.50 $ 70.00 $ 70.00 $ 70.00 5.00% Generol Committee (minutes) annually $ 37.00 $ 35.00 $ 35.00 $ 35.00 5.71 % Public Planning (minutes) $ 70.00 -100.00% (minutes) Advisory Committees/Boards minutes annually per $ 37.00 $ 35.00 $ 35.00 $ 70.00 -47.14% CommilieelBoaN MAIL -OUT COST (Annual Subselption) ' 'I"o receive by mall annual subscription for additional charge any of the above listed materials will require to subscription fee $ 210.00 $ 200.01) $ 200.00 200 6.00% an additional charge to the subscription fee AudlaCD1GVD/ Tape - CouncfVGeneml Commitleo/Public Plarmlo0/Advisory per COUVOIlapo $ 26.00 $ 25.00 '$ 25.00 $ 25.00 4.00% Committees/Boards meeting Circulation of Official plan Amendments, - Subdivision Applications and Toning By-law annually $ 210.00 $ 200.00 $ 200.00 $ 200.00 5.00% Amendment Notices to non -statutory pa es VITAL. STATISTICS INFORMATION Home Binh Registration per birth $ 26.00 $ 25.OD $ 26.00 $ 25.00 4.00% Marriage Licences per licence $ 130.D0 $ 125.00 $ 126.00 $ 125.00 4.00% Bunal Permits (GST Exempt) per pemllt $ 26.00 $ 25.00 $ 25.00 $ 25.00 4.00 309 ;r General Committee - January 15, 2008 BY-LAW 4807-07.F SCHEDULE C Corporate Services Department Unit of Measure % 2008 - 2007 2006 2005 Increase Description of Service for Fee or (i.e. per hour, (Including (Including (Including (Including 2005 Service Charge page, G.S.T.) G.S.T.) G.S-T.) G.S.T.) to document, etc.) 2006 LOTTERY LICENSING - regulated by as pot Ringo Events(GST Exempt) Province of 3%of piiza board Provincial a%of prize Ward 3%of prize board Ontario Regulations regulated by as pot means(0 S'f Exempt) Province of 3%of eriza board Provincial 3%ofprizeboard 3%ofprizebpard Ontario Regulations BREAK OPEN TICKETS (NEVADA) (GST regulated by as pet Province of 3%ef prize board Provincial 3%r1preaboard 3%oferixoboard Exempt) Ontario Regulations regulated by as per Media Bingo (GST Exempt) Province Of 3%of prize board Provincial 3%ofpdxeboarel 3%of,ximboard - Ontario Regulations Letters of Approval(GST Exempt) Town approval of Lottery Schemes per application $ 26.00 $ 25.00 $ 25.00 $ 25.00 4.00% Licenced by the Province of Ontario Administralion Fee- Bingo Wailing List per application $ 26.00 $ 2&00 $ 25.00 4.00% Administrative Fee- Ellglbility Review psrapplication $ 26.00 $ 25.00 $ 25.00 4.00% Adminlstration Fee - Raffles with - perapplication $ 11.00 $ 10.00 $ 10.00 10,00% Prweboard less than $300,00 TEMPORARY ROAD CLOSURES Parades/Processions NO FEE_ T No Fee (see by-law4750-05.T for refundable clean up deposit) Street Parties/SociallComfn unity Events NO FEE No Pee Athletic Events NO FEE No Fee (see by-law 4750-05,T for refundable - clean up deposit) Filming Permit Administrative $ 315.00 $i, 300.00 $ 300.00 $ 300.00 5.00% Road Inspection $ 260.00 $ 260.00 $ 260.00 It 250,00 4.00% (see by-law 4750-053 for refundable clean up deposit) Liquor License Clearance Letter $ 105.00 $ 100.00 WA 310 General Committee - January 15, 2008 BY-LAW 4988-08.F SCHEDULE D Planning Department and Committee of Adiusment Unit of Measure % 2008 2007 2006 2006 Increase Description of Service for (i.e. per hour, (Including (Including (Including (Including 2 65 Fee or. Service Charge page, document, G.S.T.) G.S.T.) G.S.T.) G.S.T.) 0 etc.) 20000 8 1:16.000 Land Use Plan MapRerB $ 11.00 10.00 $ 10.00 $ &00 37.50% Street Plan Ma$ 2.00 $ 2.00 $ 2.00 $ 2,00 0.00°/ Official Plan $ 62.00 $ 62.00 $ 60.00 $ 50.00 24.00% SecondaryPlans Plan $ 26.00 $ 26.00 $ 25.00 $ 25.00 4,00% OfFcial Plan Amendments $ 6.00 $ 5.00 $ 6.00 $ 5.00 20.00% Zoning By-law 2213-76 (1996 $ 52.00 $ 62.00 $ 60.00 $ 40.00 55,00% Consolidation A lica[ion Status Listin $ 10.00 $ 10.00 $ 10.00 $ 8.00 25.00% Vacant Employment Lantl $ 11.00 $ 10.00 $ 10.00 $ 10.00 70.00% Invents Commercial Shopping Centre Per Copy $ 6.00 $ 5.00 $ 5.00 $ 5.00 20.00% Development Oak Ridges Moraine Per Copy $ 26.00 $ 26.00 $ 26.00 $ 25.00 4.00% Amendments to OF & Zoning _ I Address Change $ 315.00 $ 309.00 $ 300.00 $ 300.00 5.00% Street Name Change - $ 525.00 $ 515.00 $ 500.00 $ 500.00 5.00% Photocopies perpage $ 0.50 $ 0.50 $ 0.50 $ D.50 0,00% Fax Transmittal first page $ 6.00 $ 6.00 $ 6.00 $ 6.00 0'.00% per additional page $ 2.00 $ 2.00 $ 2.00 $ 2.00 0.00°k COMMITTEE OF ADJUSTMENT MATERIALSIANNUAL SUBSCRIPTION PICK-UP COST Committee of Adjustment (agenda annually $ 37.00 $ 36.00 $ 35.00. $ 35.00 5.71% only) Committee of Adjustment (agenda annually $ 73.50 $ 72.00 $ 70.00 $ 70.00 5.00% & attachments) Committee of Adjustment annually $ 37.00 $ 36.00 $ 35.00 $ 35.00 5.71 % minutes MAIL -OUT COST (Annual - Subsci tion To receive by mail annual - subscription for any of the above additional charge to listed materials will require an subscription fee $ 210.00 $ 206.00 $ 200.00 $ 200.00 5.0�0:6 additional charge to the subscription fee Circulation of Official plan .. Amendments, Subdivision Applications and Zoning By-law annually $ 210.00 $ 206.00 $ 200.00 $ 200.00 5.0016 Amendment Notices to non- statutow Denies 311 .: General Committee -.January 15, 2008 BY-LAW 4988-08.F SCHEDULE E Public Works Departinent Unit of Measure % 2008 2007 2006 2005 Increase Description of Service for Fee or g a. per hour, (Including' (including (Including (Including 2006 Service Charge page, G.S.T.) G.S.T.) G.S.T.) G.S.T.) to document, 2008 Specification and Design Manuals per document $ 37.00 $ 35.00 If 35,00 $ 35.00 5,716 Subdivision and Site Plan Engineering petage of rcen 4% 4% 4% 4% 0.00 Fees servicing coals Benchmarks per benchmark $ 52.50 $ 50.00 $ 60,00 $ 50.00 5.00% Benchmark Listing per set of listing $ 11.00 $ 10.00 $ 1D,00 $ 10.00 10.00% Plot WIMS/SIMS Maps, Engineering per sheet of map. It 3.00 $ 2.00 -_ $ 2.00$ 2.00 50.00°/ Drawings - drawings printed in-house $16.00 or $3.00 $15.00 or $2.50 $15,00 or $2.50 Plot WIMS/SIMS Maps, Engineering per sheet, per sheet, per sheet, Drawings -drawings sent out for per sheet of map whichever is whichever is whichever is $12.00 or $2.00 33.33°/ reproducing greats greater greater MicruBche Drawings persheet $ 2.00 It 1.00 $ 1.00 $ 1.00 1 1DO.000/ Photowpiea of plans and documents per sheet $ 0.50 $ 0.50 $ 0.50 $ 0.60 1 0.005 Fax/Email first page $ 6,00 $ 6.00 $ 6.00 $ 6.00 Ufo0 each additional $ 2.00 $ 2.00 $ 2.00 $ 2.00 0.005 page Topsoil Preservation Permit Flat -fee +$20 per $262.00 Flat Fee $250+$201ha $250+$20/ha$250.+$20/ha A807 he of site area +$21/ha Re nest for Information erre uesl $ 42.00 $ 40.00 $ 40.00 $ 40.00 - -6,00°1 Request for Traffic Data: " 1 7-Day Traffic Counts per location $ 16,00 $ 15.00 If15.00 $ 16.00 6.67-1 8-Hour Turning Movement Count per intersection $ - 31.50 $ 30.00 $ 30.00 $ 30.00 5.0p. Traffic Signal Timings per Intersection $ 62.50 $ 50.0 $ 50.00 $ 60.00 6.0aT Work Performed for Residents, Actual tabour+ tT' Contractors and 35%overhead Developers PST & GST 4 Equip (MRA 135 Rates ee . Inconvenience Road Excavation Central Permit s F $105.00 or 10% _ $100.00 or 10% $1 DD.00 or 10% $100.00 or 1 D% 5.00% Water Turn Off(Normal working hours)$ 31.50 $ 30.00 $ 30.00 $ 30.00 5.00-// Water Torn On Normal workin hours$ 30.OD $ 30.00 $ 30.00 5.00%Water Turn Off Outside workin hours$ 85.00 $ 80.00 $ 80.00 $ 16100 -15.00 Water Turn Onn((Outside working hours $ 85.00 $ 80.00 $ 80.00 $ 150.00 -15.00°i +* 6(ef��jjy, IN ter a ice'-�d��i .d7sda� ls�da�rwa.: 6\H.9 b £u �''i a, , 2�'��xj�E A � • - i �- - 9 _ l�T9tt H dram De rail ` $ 1 600.00 $ 1,500.00 $ 1.500.00 $ 1,000.00 Qojfo9 Water Correction Avalklelit Fee $ 735.00 $ 700.00 $ 700.00 $ 700.00 "5t00:r Sewer Camera Rate actual cost actualcosl actual coal - SewerConnectionAvailabild Fee $736,00 $700A0 $706.00 $ 700.00 '5.009 Water Sampling - New Subdivisions - $52.50+10% $60.00+10% $50.00+10% $50.00+10% 5009 Admin Admin Admin Blue Boxes $ .00 $ 6.0D $ 6,00 $ 6.00 33.339 81ue Totes $ 120.00 $ 100.OD 1 $ 100.00 $ 100.00 1 20.009 Green urns _ $ zu.uu Kitchen Catcher $ 5.00 3ggge§t th`aiv7a de1"ete tHtsrott� (s Hg . ache du(dsialh'e,a%'i�SO'veY,ed- In (ho Water R�leruy Iy1it» l �yT=yry 312 General Committee - January 15, 2008 BY-LAW 4988.08.F SCHEDULE F Financial Services Department Description of Service for Fee or Service on of 2008 (Including G.S.T.) 2007 (Including G.S.T.) 2006 (Including G.S.T.) 2005 (Including G.S.T.) 70 Increase 00 to 2008 Tax Bill Reprint - per year $ 21.00 $ 21.00 $ 20,00 5.00 % Final Water Meter -Reading 1-Apr-07 $ 60.00 $ 30.00 1-Jan-08 $ 70.00 $ 70.00 $ 30.00 $ 26.00 180.00 % Returned Cheques $ 36.75 $ 35.00 $ 35.60 $ 30.00 22.50% Tax Certificate $ - 53.00 $ 61.00 $ 60.00 $ 50.00 26.00% Water/Wastewater Certificate $ 42.00 $ 41.00 $ 40.00 $ 35.00 20.00% Tender Documents per set depending size of document $37.00 to $315.00 $35.00 to $300-031 32.00 to $300.00 Photocopies 0.5 $ 0.50 $ 0.50 $ 0.50 0.00% Certified Copies 5 $ 5.00 $ 5.00 $ 5.00 1 0.00% Water Bill Reprint - per billing eriod $ 21.00 $ 21.00 $ 20.00 1 5.00% Official Tax Receipt Letter for Government Agencies $ 21.00 $ 21.00 $ 20.00 5.00% Duplicate Receipt $ 11.00 $ 10.00 $ 10.00 $ 20.00 A5.00% Detailed Analysis of Tax Account -per tax year $ 21.03 $ 21.00 $ 20.00 5.00% Tax Roll Ownership Change $ 26.25 $ 25.00 5.00 % Water Account Ownership Change $ 20.25 $ 25.00 5.00% i:- 313 General Committee - January 15, 2008 314 General CommitteeA, January 15, 2008 AuRoRA E,,,,,,DA ITEM 0 MEMORANDUM Corporate Services Clerk's Department Date: January 15, 2008 To: Mayor Morris and Members of Council From: Karen Ewart, Administrative Co-ordinator/Deputy Clerk Re: 2008 Council Priorities Further to the Special General Committee meeting of January 7, 2008, find attached the following draft charts summarizing the 2008 Council priorities as discussed at the meeting: 1. Projects sorted by priority 2. Priorities sorted by categories 3. Priorities sorted by department 4. Timeline chart for completion of Council priorities As discussed at the meeting, all of the projects have been categorized as follows: A Lands/Buildings D Environmental G Planning J Downtown Revitalization B Culture/Arts E Hydro H Protection M Miscellaneous C Recreation F Administrative I Economic Development R Regional Issues There are some projects that have been duplicated as they fall into more than one category. Additionally, some projects are related to others such as those pertaining to the downtown revitalization. For convenience, they have been colour coded as follows: Downtown Revitalization (yellow) Buildings and staff requirements (orange) 2C Lands (blue) The priority column includes an identifier (B) for projects that are currently under consideration in the 2008 budget. Ext, 4222 Att. (5) Administrative Co-ordinator/Deputy Clerk 315 General Committee - January 15, 2008 316