AGENDA - General Committee - 20081007GENERAL COMMITTEE
AGENDA
NO.08-32
TUESDAY, OCTOBER 7, 2008
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
01/10/08
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 08-32
Tuesday, October 7, 2008
7:00 p.m.
Council Chambers
Councillor McRoberts in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
ll APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 08-30 — September 16, 2008 pg. 1
RECOMMENDED:
THAT the General Committee Meeting minutes 08-30 of September 16,
2008 be adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee Meeting No. 08-32
Tuesday, October 7, 2008
Page' 2 of 7
VI DELEGATIONS
(a) Mr. Daniele Zanotti, CEO, United Way of York Region pg. 11
Re: 2008 United Way Campaign and Fall Report
(10 minute delegation)
(b) Ms Donna Coker pg. 12
Re: New Playground Equipment
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED SESSION
Personnel/Property/Legal Matter
RECOMMENDED:
THAT General Committee resolve into a Closed Session to consider the
following:
Property Matter — Disposition of Unopened Road Allowance
•Park Street
Property Matter — Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
Property Matter — Disposition of Jack Woods Property
Personal Matter - Job Evaluation regarding Identifiable Individual
Labour Relations Matter — Recruitment of Director of Corporate
Services
XI ADJOURNMENT
General Committee Meeting No. 08-32
Tuesday, October 7, 2008
Page 3 of 7
AGENDA ITEMS
1. EAC08-07 — Environmental Advisory Committee Meeting Minutes pg. 13
September 4, 2008
RECOMMENDED:
THAT the Environmental Advisory Committee Meeting minutes from the
September 4, 2008 meeting be received and the recommendations
contained therein be approved.
2. HAC08-06 — Heritage Advisory Committee Meeting Minutes pg. 24
September 8, 2008
RECOMMENDED:
THAT the Heritage Advisory Committee Meeting minutes from the
September 8, 2008 meeting be received and the recommendations
contained therein be approved.
3. TSAC08-05 — Traffic Safety Advisory Committee Meeting Minutes pg. 40
September 10, 2008
RECOMMENDED:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
September 10, 2008 meeting be received and the recommendations
contained therein be approved.
4. EDAC08-07 —Economic Development Advisory Committee Meeting pg. 49
Minutes - September 11, 2008
RECOMMENDED:
THAT the Economic Development Advisory Committee Meeting minutes
from the September 11, 2008 meeting be received . and the
recommendations contained therein be approved.
General Committee Meeting No. 08-32
Tuesday, October 7, 2008
Page 4 of 7
5. LSAC08-08 — Leisure Services Advisory Committee Meeting pg. 57
Minutes - September 18, 2008
RECOMMENDED:
THAT the Leisure Services Advisory Committee Meeting minutes from the
September 18, 2008 meeting be received and the recommendations,
contained therein be approved.
6. PW08-035 — York Region Transportation Master Plan Update pg. 68
RECOMMENDED:
THAT this report be received for information; and
THAT York Region be requested to do a presentation to Council once the
Transportation Master Plan is completed.
7. CS08-035 — IT Strategic Plan — RFP pg. 72
RECOMMENDED:
THAT Council authorize staff to engage the services of Prior & Prior
Associates Ltd. based on their response to Request for Proposal
#CS2008-65 to a maximum of $73,042 for the purposes of completing the
IT Strategic Plan and Electronic Services Review; and
THAT staff be directed to present to Council the IT Strategic Plan upon
completion of this review.
8. PL08-097 — Servicing — Regional Allocation Update pg. 77
RECOMMENDED:
THAT within the urban boundary (See Figure 1) of the town, the Town of
Aurora supports the use of conditional allocation, as approved by the
Region, for 342 greenfield units and 147 intensification units.
General Committee Meeting No. 08-32
Tuesday, October 7, 2008
Page 5 of 7
9. PL08-096 — Servicing Allocation Matrix pg. 82
RECOMMENDED:
THAT the attached matrix for the Allocation of Servicing Capacity,
Appendix 1, be adopted by Council to be used to determine applications
that may be considered for allocation; and
THAT Council allocate 3 units of the allocation to St. John's Road
Development Limited (File D12-00-1A) to provide for part lots that were
merged with the adjacent plan of subdivision.
10. CS08-037 — Clean Yards By-law pg. 96
RECOMMENDED:
THAT report CS08-037 be received for information; and
THAT. no further amendments to the Town's Clean Yards By-law be
implemented.
11. FS08-046 — OMEX Insurance Reassessment pg. 99
RECOMMENDED:
THAT Council authorize the Treasurer to pay the balance of the OMEX
Insurance reassessment in 2008.
12. ADM08-014 — Notice Board Advertising RFP pg. 105
RECOMMENDED:
THAT report ADM08-014 "Notice Board Advertising RFP" be received;
and
THAT Council approve a two year contract with the Era Banner
Newspaper for the Notice Board ad page(s).
13. CS08-038 — Council and Council -Staff Communications pg. 109
RECOMMENDED:
THAT report CS08-038 be received for information.
General Committee Meeting No. 08-32
Tuesday, October 7, 2008
Page 6 of 7
14. LSO8-043 — 2008 Community Grant Requests pg. 115
RECOMMENDED:
THAT the 2008 grant requests, including community grants and special
events grants, totalling $64,232 be approved for distribution as outlined.
15. PW08-038 — Repaving of Parking Lot at 15207 Yonge Street pg. 124
RECOMMENDED:
THAT Council approve a budget of $50,000 for 2008 to be funded from
the Water and Sewer Reserve for the repaving of a parking lot at 15207
Yonge Street as a requirement for accessing these private lands to
maintain portions of the sanitary sewer system; and
THAT the Town enter into an access agreement prior to commencing the
work.
16. LS08-045 — Street Tree Rehabilitation and Health Care pg. 130
RECOMMENDED:
THAT Council receive this report as information; and
THAT an additional $20,000.00 be allocated to the 2008 operating budget
for the purposes of implementing the necessary supplementary
maintenance required to rehabilitate various street trees.
17. PL08-101 —Zoning By-law Amendment pg. 140
Monopoli Holdings Inc.
144 Wellington Street East
File D14-67-08
.RECOMMENDED:
THAT Implementing Zoning By-law 5077-08.D be enacted to rezone the
subject lands from "Restricted Industrial (MI -A) Exception Zone' to
"Restricted Industrial (M1-15) Exception Zone" to permit business and
professional offices (excluding medical uses), retail uses, and a residential
use as additional permitted uses.
General Committee Meeting No. 08-32
Tuesday, October 7, 2008
Page 7 of 7
18. PL08-099 Northland Power Inc. pg. 150
Application for Official Plan and Zoning Bylaw
Amendments
Proposed Power Generation Facility
1166 and 1232 Bloomington Road East
Files D09-02-08 and D14-13-08
RECOMMENDED:
THAT Council receive as information the following overview of Official
Plan and Zoning By-law Amendment Application submitted by Northland
Power Inc. - Files D09-02-08 and D14-13-08-97; and
THAT Council provide direction to staff respecting the preferred options
outlined in this report.
19. Mayors' Forum Resolution pg. 162
(Tabled by Mayor Morris)
RECOMMENDED:
THAT Council provide direction on this matter.
20. Correspondence from The Region of York pg. 163
Re: Information Report on Proposed Sites for Private Electric
Power Generation
RECOMMENDED:
THAT the correspondence from The Region .of York regarding proposed
sites for private electric power generation be received for information.
21. Correspondence from Ontario Power Authority pg. 203
Re: Update on Generation Plant
(Tabled by Mayor Morris)
RECOMMENDED:
THAT the correspondence from Ontario Power Authority regarding an
update on the generation plant be received as information.
GENERAL COMMITTEE - OCTOBER 7, 2008 GC Minutes - 08-30 - 1
r
AuwoRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO..08-30
Council Chambers
Aurora Town Hall
Tuesday, September 16, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Gallo in the Chair; Mayor Morris,
Councillors Collins-Mrakas, Gaertner, Granger,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT Councillor Buck was absent.
OTHER ATTENDEES Director of Corporate Services(fown Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Director of Public Works; Director of
Financial Services/Treasurer and Council/Committee
Secretary
Councillor Gallo called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest with respect to item 13 regarding the
Storm Sewer Charge By-law, due to his spouse's employer being the type of
business under consideration, and did not take part in or vote on any questions in
this regard or attempt in any way to influence the voting on such questions.
11 APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda.as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ New Delegation (b) — Mr. Bryce Eldridge and Ms Elizabeth Crowe
York Catholic District School Board
Re: Item 14—ADM08-012 - Request for Exemption to Pay Cash -in -
Lieu of Parkland - St. Maximillian Kolbe Secondary School
9 New Item 16 — Memorandum from Director of Building Administration
Re: Paid Overtime for Building Administration Staff
Additional Material — for Report FS08-038 - Item 10 —Attachment #1
➢ New Closed Session Item — Update on the Director of Corporate
Services Recruitment
CARRIED
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GENERAL COMMITTEE - OCTOBER 7, 2008 GC Minutes - 08-30 - 2
General Committee Report. No. 08-30 -
Tuesday, September 16, 2008
Page 2 of 10
Ill ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes 08-29, September 2, 2008
General Committee recommends:
THAT the General Committee Meeting minutes 08-29 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(2), 2, 3, 4, 5, 6, 9, 13, 14 and 16 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
7. FS08.028 — 2007 Development Charge Reserve Fund Statement
(Annual Report)
THAT report FS08-028 - 2007 Development Charge Reserve Fund
Statement (Annual Report) be received for information; and
THAT the 2008 Development. Charge Reserve Fund Statement (Annual
Report) be forwarded to the Minister of Municipal Affairs and Housing in
accordance with Section 43(3) of the Development Charges Act, 1997.
8. ADMO8.011 — 404 Gateway Sign
THAT report ADM08-011 regarding the proposed 404 Gateway Sign be
received for information; and
THAT the project management of this project be transferred from the
Economic Development Office to the Leisure Services Department; and
THAT Leisure Services Department staff be authorized to retender the
project in order to obtain appropriate quotes for the development and
installation of the gateway sign on Highway 404.
10. FSOB-038—Cancellation, Reduction or Refund of Property Taxes
.Under Section 357 and 358 of the Municipal Act
THAT the property taxes in the amount of $186,411.95 be adjusted in
accordance with Sections 357 and 358 of the Municipal Act, 2001
S.O.2001 c.25, as amended, of which the Town of Aurora's share totals
$43,793.97; and
THAT the associated interest, if applicable, be cancelled in proportion to
the property taxes adjusted; and
THAT the Director of FinancelTreasurer be directed to adjust the
Collector's Roll to reflect these property tax adjustments.
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GENERAL COMMITTEE - OCTOBER 7, 2008 GC Minutes - 08-30 - 3
General Committee Report No. 08-30
Tuesday, September 16, 2008
Page 3 of 10
11. BA08-006 —Sign By-law Amendment— Whitwell Developments Ltd.
THAT report BA08-006 regarding draft sign bylaw amendment 5067-08,P
for the SmarlCentres development on the north side of Wellington Street
East between Leslie Street and Highway 404 be received for it formation;
and
THAT Council enact the amending Sign By-law 5067-08.P at the
September 23, 2006 Council meeting.
12. Memorandum from the. Director of Building Administration
Re: Update— LSRCA Staff Report No. 42-08-BOD
THAT the memorandum "Update — LSRCA Staff Report No. 42-08-BOD
be received as information.
16. FS08-042 — Bill 44, Budget Measures and Interim Appropriations Act, 2008
THAT report FSOB-042 - "Bill 44, Budget Measures and Interim
Appropriations Act, 2008" be received for information.
CARRIED
VI DELEGATIONS
(b) Mr. Bryce Eldridge and Ms Elizabeth Crowe
York Catholic District School Board
Re: Item 14 — ADM08-012 - Request for Exemption to Pay Cash -in-
-Lieu of Parkland - St. Maximilllan Kolbe Secondary School
(Added Item)
Ms Elizabeth Crowe and Mr. Bryce Eldridge addressed General Committee to
request an exemption from the required. payment of $413,553.95 for Cash -in -lieu
of Parkland pertaining to St, Maximiliian Kolbe Secondary School. The delegates
indicated that close to 60% of the lands will be useable green space and that this
space, as well as the gymnasium, will be available for use by the Town of Aurora
and other user groups outside of school hours. Ms Crowe then suggested that, if
an exemption is not granted, a committee be established, consisting of
representatives from the York Catholic District School Board, Town of Aurora
Council and Town of Aurora staff, in order to formalize a relationship pertaining to
access of school facilities. Further, Ms Crowe indicated 'another possibility of
donating a portion of the lands to the Town of Aurora.
General Committee recommends:
THAT the comments of the delegates be received and referred to item 14,
CARRIED
General Committee recommends:
THAT item 14 be brought forward for discussion.
CARRIED
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GENERAL COMMITTEE - OCTOBER 71 2008 GC Minutes - 08-30 - 4
General Committee Report No. 0830
Tuesday, September 16, 2008
Page 4 of 10 -
14. ADM08-012 --York Catholic District School Board
Request for Exemption to pay Cash -in -Lieu of Parkland
St. Maximillian Kolbe Secondary School
278 Wellington Street East
File 01148.07
General Committee recommends:
THAT the request from York Catholic District School Board for an
exemption to pay cash -in -lieu of parkland to the Town in the amount of
$413,553.95 as required in accordance with the Site Plan .Agreement,
respecting the construction of a secondary school be denied; and
THAT the York Catholic District School Board be required to pay the.
prescribed cash -in -lieu of parkland to the Town prior to the issuance of the
building permit in accordance with the Town's By-law 4291-01.F
respecting Parkland Dedication/Cash-in-lieu of Parkland Dedication.
CARRIED
(a) Mr. Jim Zacher, DOVE Executive Committee
Re: DOVE 2008 Presentation to Council
Mr. Jim Zacher addressed General Committee to thank the Mayor, Members of
Council and staff for their support and participation in the 25 hour charity lacrosse -
game, held on June 13, 2008 at the Aurora Community Centre, Mr. Zacher
advised that over $47,000 was raised for the Centre of Abuse Awareness, which
has now been adopted as the official charity for DOVE. Mr. Zacher advised that
the charity lacrosse initiative Is now an annual event, scheduled as a 36 hour
game for June 12, 2009. To show DOVE's appreciation, Mr. Zacher presented
the Mayor, Council and staff members who were involved with memorabilia from
the event. -
General Committee recommends:
THAT the presentatioh be received.
CARRIED
V11 . PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee recommends:
THAT items 4 and 5 be brought forward for discussion.
CARRIED
4. P1_08-084—Zoning By-law Amendment Application
Aurora Wellness House Inc. (Sormeh Spa & Inn)
32 & 34 Wellington Street East and 33 Centre Street
File D14-11-08 (Ref: 1311.09-06)
General Committee recommends:
THAT Council receive as information the overview of Zoning By-law
Amendment Application D14.11-08 scheduled for a Public Planning
Meeting to be held on October 22, 2008.
CARRIED
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GENERAL COMMITTEE - OCTOBER 7, 2008 GC Minutes - 08-30 - 5
General Committee Report No. 08-30
Tuesday, September 16, 2D08 .
Page 5 of 10
General Committee recommends:
THAT the Procedural By-law be waived to allow Mr. Gary Templeton,, the
applicant for ASL Properties, to speak.
CARRIED
(c) Mr. Gary Templeton, Templeton Planning Ltd.
Re: Item 5 — PL08-086 — Zoning By-law Amendment and Site Plan
Application _
ASL Properties Ltd., Part of Lots 2 and 3
Registered Plan 535, 16 Industrial Parkway South
Files D14-14-07 and D11.10-08
Mr. Gary Templeton addressed General Committee to advise that the reports
which were originally submitted to the Town with the application are potentially
out of date and the reports indicated that the site possibly had solvent residue
from a fire which occurred years ago. The site was further investigated by Dr.
Bruce Brown, a soils consultant, who reported that no contaminants are on the
site which are not within acceptable limits. Mr. Templeton suggested, therefore,
that no remedlation is necessary and that further testing will be executed during
excavation.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
S. PL08-086 —Zoning By-law. Amendment and Site Plan Application
ASL Properties Ltd., Part of Lots 2 and 3
Registered Plan 535,16 Industrial Parkway South,
Files D14-14-07 and Dl l-10-08
General Committee recommends:
THAT Implementing Zoning By-law 5066-08.D be enacted to rezone the
subject lands from "Restricted Industrial (M1-A) Exception Zone" to
"Restricted Industrial (M1-14) Exception Zone" to permit business and
professional offices, excluding medical use_ s as an additional permitted
use; and
THAT, subject to any issues or comments raised by Council, Site Plan
Application Dll-10-08 be approved to permit the construction of a two
storey office building with an accessory parking structure; and
THAT Council authorize the Mayor and Clerk to .execute the Site Plan
Agreement; and _
THAT staff bring back to the September 23, 2008 Council meeting,
appropriate wording regarding the alternate to the "H"prefix.
CARRIED
General Committee recommends:
THAT item 6 be brought forward for discussion.
CARRIED
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GENERAL COMMITTEE - OCTOBER 7, 2008 GC Minutes - 08-30 - 6
General Committee Report No.08-30
Tuesday, September 16, 2008
Page 6 of 10
6, PL08-095— Application for Site Plan Approval
Irwin Industrial Agencies Limited
221 Don Hillock Drive, Lot 11, Plan 65M-3974
File D11-09-08
General Committee recommends:
THAT, subject to any issues or comments raised by Council, Site Plan
Application D11-09-08 be approved to permit the construction of a
3,512.5m' (37,804It) office and warehouse; and
THAT Council authorize the Mayor and Clerk to execute the site plan
agreement.
CARRIED
Vol CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. AAC08-04 — Accessibility Advisory Committee Meeting Minutes
September 3, 2008 .
General Committee recommends:
THAT the Accessibility Advisory Committee Meeting minutes from the
September 3, 2008 meeting be received and the recommendations
contained therein be approved.
CARRIED
2. F808.037-2008 Second Quarter Operating Report
(deferred from September 2, 2008 General Committee)
General Committee recommends:
THAT the budget adjustments as identified in Attachment 2 to Financial
Services Report FS08-037 be adopted; and
THAT the projected deficit for Legal Services be taken from the Future
Legal Reserve Fund; and .
THAT the projected deficit for Insurance Claims and Insurance Adjuster
Fees be taken from the Insurance Reserve Fund,
CARRIED
General Committee recommends:
THAT all departments which are projecting overspending be directed
to defer purchases that can be delayed to 2009.
CARRIED
General Committee recommends:
THAT any costs associated with the Sale of the Leslie Street
Property be applied to the Sale of Municipal Lands Reserve fund; and
THAT a report be provided to Council outlining the costs incurred to
date with respect to the Leslie Street property.
CARRIED
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GENERAL COMMITTEE - OCTOBER 7, 2008 GC Minutes - 08-30 - 7
General Committee Report No. 08-30
Tuesday, September 16, 2008
Page 7 of 10
General Committee recommends:
THAT, should all of the above not address the total deficit that we take the
balance from the Supplementary Tax Revenue that was to go toward
capital projects to be assigned at a later date.
CARRIED
3. CS08-034 — Council Pending List
General Committee recommends:
THAT CS08-034 be received for information purposes.
CARRIED
General Committee recommends:
THAT AD15 (Rev 6) be removed.
CARRIED
General Committee recommends:
THAT ADI6 be removed.
CARRIED
General Committee recommends:
THAT B1 be removed.
CARRIED
General Committee recommends:
THAT PL19 be updated.
CARRIED
General Committee recommends:
THAT PL34 be removed.
CARRIED
General Committee recommends:
THAT PL39 be removed if it has been completed.
CARRIED
9. FS08-036 — Invoice for Fire Departments Acquisition of Breathing Apparatus
General Committee recommends:
THAT the invoice from the Town of Newmarket in the amount of
$55,872.46 for the Town of Aurora's share of the Breathing Apparatus be
paid, and
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GENERAL COMMITTEE - OCTOBER 7, 2008 GC Minutes - 08-30 - 8
General Committee Report No. 08-30
Tuesday, September 16, 2008
Page 8 of 10
THAT the funds be taken from the Fire Service Training Obligatory
Reserve Fund. - -
CARRIED
Councillor McRoberts, having previously declared an interest in item 13, did not take
part in or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
13. Motion Tabled by Councillor Wilson
(Notice given at September 2, 2008 General Committee)
General Committee recommends:
WHEREAS some Aurora businesses may expand to include more than
one unit of a building complex; and
WHEREAS such expansion may result in a business assuming the
responsibility of more than one water meter, but they only use minimal
water from these additional meters; and . .
WHEREAS the Town has a storm sewer charge on all commercial meters
of $599.52 per year per meter; and
WHEREAS not all water meters on the premises are required to rum the
business, but are there as a result of the configuration of the building; and
WHEREAS the current by-law requires the commercial establishment to
pay the storm sewer charge, no matter the volume of water going through
the meter;
NOW THEREFORE BE IT RESOLVED THAT the existing Storm Sewer
Charge By-law be reviewed to allow a commercial establishment that
expands the space required to operate its business, resulting In acquiring .
more than one water meter, to be able to apply for a refund of the
additional storm sewer charge; and
THAT the Director of Finance produce a report to Council outlining the
implications of the recommendation and solutions as to how this may be
Implemented.
CARRIED
16, Memorandum from the Director of Building
Re: Paid Overtime for Building Administration Staff
(Added Item)
General Committee recommends:
THAT Council. provide an exemption to Administration Policy No. 13 to
provide payment of overtime. to Building Administration staff for the
balance of the year; and
THAT a copy of this memo he sent to the local media, with revised
wording as follows: "... was advised of the health of identifiable
individuals._". .
CARRIED
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GENERAL COMMITTEE - OCTOBER 7, 2008 GC Minutes - 08-30 - 9
General Committee Report No. 08.30
Tuesday, September 16, 2008
Page 9 of 10
IX NEW BUSINESSIGENERAL INFORMATION— COUNCILLORS
Councillor Collins-Mrakas advised of the first annual 12 hour "Ride Around the
Clock" Spin-a-thon, taking place at Timberlane Athletic Club from Friday,
September 26, 2008 .at 9:00 p.m. until. Saturday, September 27, 2008 at 9:00
a.m. in support of Southlake Foundation.
Councillor Wilson gave Notice of Motion regarding variance reporting, specifically
pertaining to quarterly reporting of operating reports, for third quarter and moving
forward.
Councillor Wilson asked about the status of an official unveiling of the sign at the
newly named Stronach Aurora Recreation Centre to which the Director of Leisure
Services responded that the sign has been constructed and it will be installed at
the sign company's earliest convenience, after which a ceremony may be held.
Mayor Morris advised that the QPA meeting in the Township of Georgina,
scheduled for Wednesday, September 17, 2008 is going forward, although all
Mayors have decided not to attend. Mayor Morris advised that the municipalities
have forwarded their resolutions to the Mayor of Georgina. Mayor Morris also
advised that Trans Canada will field all telephone calls pertaining to any potential
site they may be. considering. As well, Mayor Morris advised that Bradford/West
Gwiilimbury has a proponent In their area.
Councillor MacEachern requested that the Director of Corporate Services provide
an explanation of how to file a complaint pertaining to the Code of Conduct.
Mayor Morris advised that Heritage Canada will be presenting the Town of
Aurora with an award at a ceremony in Quebec City, which she will be attending
and for which she will be requesting reimbursement of expenses.
X CLOSED SESSION
Property and Legal Matters
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
Legal Matter — Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
Legal Matter Stronach Aurora Recreation Centre
Delay Claim, Support Services
Property Matter— Sale of Unopened Road Allowance — Park Street
Personal Matter - Update on the Director of Corporate Services Recruitment
(Added Item)
CARRIED
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GENERAL COMMITTEE - OCTOBER 7, 2008
General Committee Report No. 08-30
Tuesday, September 16, 2008
Page 10 of 10
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:50 p.m.
CARRIED
GC Minutes - 08-30 - 10
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-30 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, SEPTEMBER
23, 2008, WITH THE EXCEPTION OF ITEMS 5 AND 14 WHICH WERE DISCUSSED
AND APPROVED AS AMENDED.
PHYLLIS M. MORRIS, MAYOR - BOB PANIZZA, TOWN CLERK
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GENERAL COMMITTEE - OCTOBER 7, 2008 Delegation - a - 1
Panizza, Bob
From: Vicky Norman [vnorman@uwyr.on.ca]
Sent: Wednesday, August 13, 2008 2:17 PM
To: Panil Bob
Subject: Deputation to Town Council
Good afternoon Bob. I would like to request that our CEO, Daniele Zanotti be placed on
the agenda to make a 10 minute deputation to Town Council at the meeting scheduled for
Tuesday, October 7th, 2008, beginning at 7:00 p.m: Mr. Zanotti's presentation will be
related to our 2008 Campaign, specifically, the Community Campaign and release of
United Way's fall report. Mr. Zanotti will bring copies of the report with him that evening.
I look forward to hearing from you at ,your earliest convenience. Thanks very much for
your assistance.
Best regards,
Vicky B. Norman
Executive Assistant
United Way of York Region
Aurora / East Gwillimbury / Georgina / King / Markham / Newmarket / Richmond Hill / Vaughan / Whitchurch-Stouffville
Tel: (905) 474-9974, ext. 222
Toll Free: 1-877-241-4516
www.unitedwayyorkregion com
Remarkable, people. Neighbourhoods. Impact.
The Information transmitted Is Intended only for the person or entity to which It Is addressed and may contain confidential and/or privileged material. Any review,
retransmission, dissemination or other use of, or taking of any action In reliance upon, this information by persons or entitles other than the Intended recipient is
prohibited. If you received this In error, please contact the sender and delete the material from any computer.
-11-
8/13/2008
GENERAL COMMITTEE - OCTOBER 7y 2008
Delegation - b - 1
Janzen, Cindy
From:
Downey, At
Sent:
Wednesday, October 01, 20081:53 PM
To:
Janzen, Cindy
Subject:
FW: Seston
Cindy would you please place this as a delegation at the October 7th , general committee . Thanks , AI
From: Tree, Jim
Sent: Wednesday, October 01, 2008 9:30 AM
To: Downey, Al -
Subject: Seston
Al , Donna Coker will be attending next Tuesdays open forum to express their appreciation for the new playground
equipment and the consultation process we undertook in getting this done
Jim i
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 1 - 1
TOWN OF AURORA
AURDRA GENERAL COMMITTEE No. EAC08-07
SUBJECT: Environmental Advisory Committee -Recommendation Summary from
September 4, .2008
FROM: Environmental Advisory Committee
DATE: October 7, 2008
RECOMMENDATIONS
1. Environmental Advisory Committee Meeting Record No. 08-06 dated
Thursday, June 5, 2008
THAT the meeting Record No. 08-06 dated June 5, 2008 be adopted.
2. Delegation - Mr. Steve. Holysh, Conservation Authorities Moraine Coalition and
York -Peel -Durham -Toronto (YPDT) Groundwater Project-- Oak Ridges Moraine
Hydrogeology Program
THAT it be recommended to Council that the delegation by Mr. Steve Holysh,
Conservation Authorities Moraine Coalition and York -Peel -Durham -Toronto (YPDT)
Groundwater Project be received with thanks.
3. Delegation Ms Wendy Kemp, Program Manager and Ms Tammy Silverstone,
Program Coordinator Water Resources, Water and Wastewater, York Region —
Source Water Protection in York Region
THAT it be recommended to Council that the delegation by Ms. Wendy Kemp,
Program Manager and Ms Tammy Silverstone, Program Coordinator, Water
Resources, Water and Wastewater, York Region be received with thanks.
4 Delegation -Ms Rebecca Beaton — Water Restrictions
THAT it be recommended to Council that the delegation by Ms Rebecca Beaton be
received with thanks; and
THAT Agenda Item 5 be brought forward for consideration.
5. Ms Rebecca Beaton — Water Restrictions
THAT it be recommended to Council that the following documents be received:
Ontario Water Hazard —ecojustice Report; Media Releases; Presentation to Council
-13-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 1-2
October 7, 2008 -2- Report No EAC08-07.
- August 14, 2007; Extracts from Environmental Registry; Ministry of the
Environment — Technical Guidance Document for Hydrogeological Studies In
Support of Category 3 Applications for Permit to Take Water; and Compendium to
the Final Water Taking and Transfer Regulation (Ontario Regulation 387/04; and
THAT it be recommended to Council that the following recommendations. be
referred to Director of Public Works to be addressed at the York Region Water Use
By -Law Review Committee:
1. That all properties in Aurora, including commercial; industrial and institutional
be included in the Town's water restriction by-law and Stage Two by-law and
that golf courses be looked at closely to ensure that'only the necessary areas
are exempt from the water restrictions;
2. That under the Ontario Water Resources Act (0.Reg. 387/04, Section 7), all
Permit To Take Water applications within York Region be. placed on the
Town's printed "Notice Board" and the Town's web site for public comment;
3. That the municipality investigate implementing a by-law to be included in all
future subdivision agreements that prohibits the laying of sod within new
subdivisions between May 151h and September 15`h;
4. That the MOE provide the municipality with yearly data reports on the volume
of water extracted by permit holders within York Region (O.Reg. 387104,
Section 9(1), (2) and (3)) and that the municipality publish these reports;
5. That the municipality determine the number of water taking permits that are
currently issued, the companies and the total amount of water that has been
approved for permits within York Region;
6. That all new building applications and permits account for water allocation;
7. That the municipality request that the Region report back on the feasibility and
future implementation for grey water usage within the Region;
8. That the municipality not sell water during water.restrictions or bans;
9. That the municipality's "Waste and Recycling" web site be updated to
incorporate, but not be limited to the EAC web site, the Region's "Water for
Tomorrow" program, aquifer levels, average household water consumption,
rainfall levels and stats;
-14-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 1 - 3
October 7, 2008 - 3 - Report No EAC08-07
10. Thatthe municipality and Region implement a process whereby all residential
homeowners can seek appropriate marginal relief from water bans and/or
restrictions due to physical limitations or to preserve and save any material
asset on their property without penalty or fine; and
THAT it be recommended to Council that the Director of Public Works be requested
to provide a report back to Committee regarding this matter.
6. Environmental Advisory Committee Pending List
THAT it be recommended to Council that the Environmental Advisory Committee
Pending List and the Pending List Prioritization update submitted by the Director of
Public Works be received.
York Region's 2008 Environment First Symposium Exhibit
THAT itbe recommended to Council that the correspondence from Pam Fulford,
Stewardship Specialist, Natural Heritage .and Forestry Services, Regional
Municipality of York regarding York Region's 2008 Environment First Symposium
Exhibit be received.
8. Correspondence from the Environmental Commissioner of Ontario, Re:
Request to Endorse the Ten Recommendations Contained in.the
Environmental Commissioner's Report
THAT it be recommended to Council that the correspondence from the
Environmental Commissioner of Ontario regarding a request to endorse the ten
recommendations contained in the Environmental Commissioner's Report be
received.
Deadline for Lake Simcoe Region Conservation Authority's (LSRCA)
Conservation Award Nominations
This item was removed from the agenda.
10. Correspondence from Ms Susan Walmer, Re: UK Herbicide Contamination
THAT it be recommended to Council that the correspondence from Ms Susan
Walmer regarding UK Herbicide Contamination be received.
- 95 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 1 - 4
October 7, 2008 -4- Report No EAC08-07
11. Correspondence from the Region of York, Re: Planning for Tomorrow 2008.
Growth Management Consultation
THAT it be recommended to Council that the correspondence from the Region of
York regarding Planning for Tomorrow 2008 Growth Management Consultation be
received.
ATTACHMENTS
Attachment #1 •- Environmental Advisory Committee Minutes of September 4, 2008
Prepared by.- Cindy Janzen, Manager of Legislative Services/Deputy Clerk Ext. 4217
Cindy and
Manager of Legislative Services/Deputy Clerk
On behalf of the Environmental Advisory Committee
-16-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 1-5
AUI?`ORA.
COMMITTEE MINUTES
MEETING NO. 08-07
Committee: Environmental Advisory Committee
Date: Thursday, September4, 2008
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Peter Piersol, Chair, Gordon Barnes, Robert Cook, Councillor
Gaertner, Councillor Gallo, Councillor MacEachern, Vice -
Chair, David Tomlinson and Susan Walmer
Absent: Carol Cooper, Catherine Marshall and Richard Wizemann
Other Attendees: Ilmar Simanovskis, Director of Public Works and Elma
Stevenson, Committee Secretary
Chair Peter Piersol called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor Gallo
Seconded by Gordon Barnes
THAT the agenda with the following additional items be approved:
➢ Added Item — Delegation request from Ms Rebecca Beaton regarding Item
5 — Ms Rebecca Beaton —Water Restrictions
Added Item 10 — Correspondence from Ms Susan Walmer regarding UK
Herbicide Contamination
➢ Added Item 11 — Correspondence from the Region of York regarding
Planning for Tomorrow.
CARRIED
- 17-
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 1-0-
Environmental Advisory Committee Record No. 08-07 Page 2 of 7
Thursday, September 4, 2008
ADOPTION OF MINUTES
Environmental Advisory Committee Meeting
Record No. 08-06 dated Thursday, June 5, 2008
Moved by Robert Cook
Seconded by David Tomlinson
THAT the meeting Record No. 08-06 dated June 5, 2008 be adopted.
CARRIED
DELEGATIONS
2. Mr. Steve Holysh, Conservation Authorities Moraine Coalition and
York -Peel -Durham -Toronto (YPDT) Groundwater Project —
Oak Ridges Moraine Hydrogeology Program
Mr. Steve Holysh, Conservation Authorities Moraine Coalition and York -Peel -
Durham -Toronto (YPDT) Groundwater Project was in attendance on behalf of Mr.
Rick Gerber and made a presentation regarding the Oak Ridges Moraine
Hydrogeology Program. The program mandate is to provide a multi -agency,
collaborative approach to collecting, analyzing and disseminating water resource
data for effective stewardship of water resources. The YPDT-CAMC
Groundwater Management Program. is to build, maintain and provide to
partnered agencies the regional geological and hydrogeological context for
ongoing groundwater studies and management initiatives within the partnership
area.
Moved by Gordon Barnes
Seconded. by Councillor Gallo
THAT it be recommended to Council that the delegation by Mr. Steve
Holysh, Conservation Authorities Moraine Coalition and York -Peel -
Durham -Toronto (YPDT) Groundwater Project be received with thanks.
CARRIED
3. Ms Wendy Kemp, Program Manager and
Ms Tammy Silverstone, Program Coordinator
Water Resources, Water and Wastewater, York Region —
Source Water Protection in York Region
Ms Wendy Kemp, Program Manager and Ms Tammy Silverstone, Program
Coordinator, Water Resources, Water and Wastewater, York Region made
-18
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # " 7
Environmental Advisory Committee Record No. 08-07 Page 3 of 7
Thursday, September 4, 2008
presentation entitled "Source Water Protection in York Region". The
presentation provided an overview of source protection including the
definition of source water and source water protection, an outline of water
servicing in the Region, a current status update and the next steps and
actions for local municipalities.
Moved by Councillor Gaertner
Seconded by Susan Walmer
THAT it be recommended to Council that the delegation by Ms. Wendy
Kemp, Program Manager and Ms Tammy Silverstone, Program
Coordinator, Water Resources, Water and Wastewater, York Region
be received with thanks.
k
4. Mr. Doug Pettigrew, Director, Community Animation
Windfall Ecology Centre
Mr. Doug Pettigrew was not in attendance.
4a) Ms Rebecca Beaton —Water Restrictions .
Ms Rebecca Beaton made a delegation and presented recommendations relating
to water restrictions and usage in the Region of York further to her prior
submission of statistical data regarding this matter.
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT it be recommended to Council that the delegation by Ms Rebecca
Beaton be, received with thanks; and
THAT Agenda Item 5 be brought forward for consideration.
s,
MATTERS ARISING FROM PREVIOUS MINUTES
5. .Ms Rebecca Beaton Water Restrictions
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT it be recommended to Council that the following documents be
received:
-19-
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 1- 8
Environmental Advisory Committee Record No, 08-07 Page 4 of 7
Thursday, September 4, 2008
Ontario Water Hazard — ecojustice Report; Media Releases;
Presentation to Council - August 14, 2007; Extracts from
Environmental Registry; Ministry of the Environment — Technical
Guidance Document for Hydrogeological Studies In Support of
Category 3 Applications for Permit to Take Water; and Compendium
to the Final Water Taking and Transfer Regulation (Ontario
Regulation 3,87/04; and
THAT it be recommended to Council that the following recommendations
be referred to Director of Public Works to be addressed at the York Region
Water Use By -Law Review Committee:
That all properties in Aurora, including commercial, industrial and
institutional be included in the Town's water restriction by-law and
Stage Two by-law and that golf courses be looked at closely to
ensure that only the necessary areas are exempt from the water
restrictions;
That under the Ontario Water Resources Act (O.Reg. 387104,
Section 7), all Permit To Take Water applications within York Region
be placed on the Town's printed "Notice Board" and the Town's web
site for public comment;
3. That the municipality investigate implementing a by-law to be
included in all future subdivision agreements that prohibits the laying
of sod within .new subdivisions between May 151h and September
15th;
4. That the MOE provide the municipality with yearly data reports on the
volume of water extracted by permit holders within York Region
(O.Reg. 387/04, Section 9(1), (2) and (3)) and that the municipality
publish these reports;
That the municipality determine the number of water taking permits,
that are currently issued, the companies and the total amount of
water that has been approved for permits within York.Region;
That all new building applications and permits account for water
allocation;
That the municipality request that the Region report back on the
feasibility and future implementation for grey water usage within the
Region;
8. That the municipality not sell water during water restrictions or bans;
-20-
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 1 - 9
Environmental Advisory Committee Record No. 08-07 Page 5 of 7
Thursday, September 4, 2008
9. That the municipality's "Waste and Recycling" web site be updated to
incorporate, but not be limited to the EAC web site, the Region's
"Water for Tomorrow" program, aquifer levels, average household
water consumption, rainfall levels and stats;
10. That the municipality and Region implement a process whereby all
residential homeowners can seek appropriate marginal relief from
water bans and/or restrictions due to physical limitations . or to
preserve and save any material asset on their property .without
penalty or fine; and
THAT it be recommended to Council that the Director of Public Works be
requested to provide a report back to Committee regarding this matter.
CARRIED UNANIMOUSLY
Moved by David Tomlinson
Seconded by Gordon Barnes
THAT the meeting be extended past 9:00 p.m.
CARRIED
MATTERS FOR CONSIDERATION
6. Environmental Advisory Committee Pending List
Moved by Susan Walmer Seconded by Councillor Gaertner
THAT it be recommended to Council that the Environmental Advisory
Committee Pending List and the Pending List Prioritization update
submitted by the Director of Public Works be received.
CARRIED
7, York Region's 2008 Environment First Symposium Exhibit
Moved by Councillor MacE'achern Seconded by Robert Cook
THAT it be recommended to Council that the correspondence from Pam
Fulford, Stewardship Specialist, Natural Heritage and Forestry Services,
Regional Municipality of York regarding York Region's 2008 Environment
First Symposium Exhibit be received.
CARRIED
-21-
GENERAL COMMITTEE - OCTOBER 7, 2008
Environmental Advisory Committee Record No. 08-07
Thursday, September 4, 2008
ITEM# 1-10
Page 6 of 7
8. Correspondence from the Environmental. Commissioner of Ontario
Re: Request to Endorse the Ten Recommendations Contained
in The Environmental Commissioner's Report
Moved by Robert Cook
Seconded by Councillor Gallo
THAT it be recommended to Council that the correspondence from the
Environmental Commissioner of Ontario regarding a request to endorse
the ten recommendations contained in the Environmental Commissioner's
Report be received.
INFORMATIONAL ITEM
Q
10.
11
CARRIED
Deadline for Lake Simcoe Region Conservation Authority's
(LSRCA) Conservation Award Nominations
This item was removed from the Agenda.
Correspondence from Ms Susan Watmer
Re: UK Herbicide Contamination
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT it be recommended to Council that the correspondence from Ms
Susan Walmer regarding UK Herbicide Contamination be received.
CARRIED
Correspondence from the Region of York
Re: Planning for Tomorrow 2008 Growth Management Consultation
Moved by Robert Cook
Seconded by David Tomlinson
THAT it be recommended to Council that the correspondence from the
Region of York regarding Planning for Tomorrow 2008 Growth
Management Consultation be received.
CARRIED
-22-
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 1 - 1
Environmental Advisory Committee Record No. 08-07 Page 7 of 7
Thursday, September 4, 2008
NEW BUSINESS
Ilmar Simanovskis provided information regarding the forthcoming September 6
& 7, 2008 York Region Water Efficient Toilet Sales Event and September 20,
2008 York Region Truckload Rain Barrel Sales Event.
Susan Walmer advised that the 15th Annual Charles Sauriol Environmental Dinner will
take place on November 6, 2008 at the LeParc Conference and Banquet Centre,
Thornhill and that the keynote speaker will be Ray C. Anderson.
ADJOURNMENT
Moved by Robert Cook
THAT the meeting be adjourned at 9:35 p.m.
Peter Piersol, Chair.
CARRIED
- 23
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 2-11
TOWN OF AURORA
AUR-ORA GENERAL COMMITTEE No. HAC08-06
SUBJECT: Heritage Advisory Committee - Recommendation Summary from
September 8, 2008
DATE: October 7, 2008
RECOMMENDATIONS
ADOPTION OF MINUTES
THAT the Heritage Advisory Committee of Aurora meeting minutes HAC08-05, dated
Monday June 9, 2008 be adopted.
DELEGATIONS
Ms Joanna Fast, re: PL08-088 — Designation under Part IV of the Ontario Heritage
Act, "Alloy Lea", 100 Old Yonge Street
THAT item 7 be brought forward for discussion.
7. PL08-088 - Designation under Part IV of the Ontario Heritage Act
"Alloa Lea" -100 Old Yonge Street
THAT "Alloa Lea" located at 100 Old Yonge Street be approved for designation as
a property of cultural heritage value or interest pursuant to the provisions of Section
29, Part IV of the Ontario Heritage Act, as"recommended by the Heritage Advisory
Committee of Aurora; and
THAT the Corporate Services Department be authorized to:
Publish and serve Council's Notice of Intention to Designate as per the
requirements of the Act; and
Prepare a Designation By-law for the Property; and
THAT the owners of 100 Old Yonge Street be thanked for their. interest in
preservation and. celebration of the unique heritage of the property at. 100 Old
Yonge Street.
-24-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 2 - 2
October 7 2008 .-2- Report No. HAC68-06
2. Memorandum from the Community Planner
Re: Wells Street Public School
THATthe material related to Wells Street Public School be received as information;
and
THAT since the Wells Street Public School is a designated heritage resource, the
York Region District School Board is requested to circulate information related to
future public notices and reports to the attention of the Heritage Advisory Committee
of Aurora; and
THAT Councillor Collins-Mrakas attend any consultation meetings regarding Wells
Street Public School when sufficient notice is provided to the Committee; and
THAT the Committee thank Mr. Andy Godschalk for his presentation regarding the
effect of seismic activities in the Town of Aurora.
3. PL08-062 - Projects Reviewed by the Community Planner in May/June 2008
THAT the Heritage Advisory Committee Report titled Projects Reviewed by the
Community Planner in May and June 2008 be received as information; and
THAT a report to consider the designation of 15195 Leslie Street be brought
forward to a future meeting of the Heritage Advisory Committee of Aurora for
consideration.
4. Memorandum from the Community Planner
Re: Projects of the Heritage Advisory Committee
THAT the ongoing projects of the Heritage Advisory Committee be received as
information.
S. Memorandum from the Community Planner
Re: Sheppard's Bush Conservation Area - Gardens
THAT the material related to Sheppard's Bush Conservation Area - Gardens be
received as information; and
THAT, prior to undertaking any major disturbance of the grounds in the vicinity of
the Charles Henry Sheppard House and outbuildings, consideration be given to
undertaking an archaeological study of the Sheppard Estate Gardens to create a
record of their historic configuration.
-25-
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 2 - 3
October 7, 2008 - 3 - Report No. HAC08-05
6. Memorandum from the Community Planner
Re: Walking Tour of Southeast Old Aurora
THAT the information regarding the Walking Tour of Southeast Old Aurora be
received as information; and
THAT the Heritage Advisory Committee thanks Mr. David Herd for.his Heritage
initiatives, the information concerning the sites for the proposed walking tour of
Southeast Old Aurora and consider him for future awards.
8. Pt_08-089 - Designation under Part IV of the
Ontario Heritage Act
"The Morley Andrews House"
92 Wells Street
THAT The Morley Andrews House located at 92 Wells Street be approved for
designation as a property of cultural heritage value or interest pursuant to the
provisions of Section 29, Part IV of the Ontario Heritage Act, as recommended by
the Heritage Advisory Committee of Aurora; and
THAT the Corporate Services Department be authorized to:
Publish and serve Council's Notice of Intention to Designate as per the
requirements of the Act; and
Prepare a Designation By-law for the Property; and
THAT the owner of 92 Wells Street be thanked for their interest in preservation and
celebration of the unique heritage of the property at 92 Wells Street.
9. PL08-090 - Designation under Part IV of the Ontario Heritage Act
"Victoria Hall — Disciples of Christ Church"
27 Mosley Street
THAT Victoria Hall -formerly known as the Disciples of Christ Church located at 27
Mosley Street be approved for designation as a property of cultural heritage value
or interest pursuant to the provisions of Section 29, Part IV of the Ontario Heritage
Act, as recommended by the Heritage Advisory Committee of Aurora; and
THAT the Corporate Services Department be authorized to:
Publish and serve Council's Notice of Intention to Designate as per the
requirements of the Act; and
Prepare a.Designation By-law for the Property
IS'IT+21
GENERAL COMMITTEE - OCTOBER 75 2008
ITEM # 2 4
October 7, 2008 4 -
10. PL08-091- Designation under Part IV of the
Ontario Heritage Act
The Babcock House —144 Wellington Street East
No. HAG08-05
THAT The Babcock House located at 144 Wellington Street East be approved for
designation as a property of cultural heritage value or interest pursuant to the
provisions of Section 29, Part IV of the Ontario Heritage Act, as recommended by
the Heritage Advisory Committee of Aurora; and
THAT the Corporate Services Department be authorized to:
Publish and serve Council's Notice of Intention to Designate as per the
requirements of the Act; and
Prepare a Designation By-law for the Property; and
THAT the owner of 144 Wellington Street East be thanked for their interest in the
preservation of the heritage property at 144 Wellington Street East.
11. PL08-092 - Doors Open Aurora 2008 - Report
THAT the Doors. Open Aurora 2008 — Update report dated September 8, 2008 be
received as information; and.
THAT the Heritage Advisory Committee of Aurora recommends the expenditure of
$1560 for the Doors Open Ontario Registration Fee for Doors Open Aurora 2009;
and
THAT Doors Open Aurora Day be set for August 15, 2009 as the next Doors Open
Aurora; and
THAT The Heritage Advisory Committee of Aurora wishes to extend its thanks to
the following individuals and groups for their support for the successful. Doors Open
Aurora 2008:
The Mayor and Members of Council;
All 20 Site Coordinators;.
All Site Volunteers;
The Artists who painted en Plain Air;
Dr. W. John McIntyre;
Ron Wallace and the Auroran Newspaper;
David Heard;
Scarborough Model Railroaders;
The Aurora Arts and Culture Fund for sponsorship;
The Aurora Seniors Association;
- 27 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 2 - 5
October 7, 2008 . 5 - Report No. HAC08-05
Town of Aurora Leisure Services and Planning Department Staff;
All others who helped to make Doors Open Aurora 2008 a success.
12. PL08-093 - Designation under Part IV of the
Ontario Heritage Act
"The Benjamin Willis House" 80 George Street
THAT the Benjamin Willis House located at 80 George Street be approved for
designation as a property of cultural heritage value or interest pursuant to the
provisions of Section 29, Part IV of the Ontario Heritage Act, as recommended by
the Heritage Advisory Committee of Aurora; and
THAT the Corporate Services Department be authorized to:
Publish and serve Council's Notice of Intention to Designate as per the
requirements of the Act; and
Prepare a Designation By-law for the Property; and
THAT the owners of 80 George Street be thanked for their interest in preservation
and celebration of the unique heritage of the property at 80 George Street.
13. Ontario Heritage Trust -Young Heritage Leaders Program
THAT the information regarding the Ontario Heritage Trust - Young Heritage
Leaders Program be received as information; and
THAT Michael Seaman send the information to the schools and report back
regarding responses received.
14. Memorandum from the Community Planner
Re: Correspondence Items
• Ontario Medal for Good Citizenship
• Minutes of the Fifth Heritage Markham Committee - May 14, 2008
THAT the correspondence items be received as information.
15. Correspondence from the Region of York
Re: Planning for Tomorrow: 2008 Growth Management Consultation
THAT the correspondence from the Region of York Planning for Tomorrow: 2008
Growth Management Consultation be received as information.
i W-1:31
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 2 - 6
October 7, 2008 - 6 - Report No. HAC08-06
16. Correspondence from the Ontario Heritage Trust
Re: Lieutenant Governor's Ontario Heritage Awards
THAT the correspondence from the Ontario Heritage Trust regarding the Lieutenant
Governor's Ontario Heritage Awards be received as information; and
THAT the Town of Aurora be nominated for the Lieutenant Governor's Ontario
Heritage Awards using the same proposal with minor variances as the Lieutenant
Governor's Ontario Heritage. Award for Community Leadership.
17. CHOnews
Quarterly Publication of Community Heritage Ontario
THAT the. CHOnews Quarterly Publication of Community Heritage Ontario be
received as information.
1. Retirement of Bob Panizza
THAT Michael Seaman prepare a letter on behalf of the Heritage Advisory
Committee thanking Bob Panizza for all his support and assistance with the
Heritage initiatives over the years.
ATTACHMENTS
Attachment #1 — Heritage Advisory Committee Minutes of September 8, 2008
Prepared by. Carol Clark, Council/Committee Secretary Ext. 4227
419-ew-a4
Carol Clark
Council/Committee Secretary
On behalf of the Heritage Advisory Committee
-29-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 2 - 7
AuRpRA
COMMITTEE MINUTES
MEETING NO. 08-06
Committee: Heritage Advisory Committee
Date: Monday September 8, 2008
Time and Location: 7:00 p.m., Holland Room
Committee Members: Vice Chair, D. Smith, Councillor B. McRoberts, Councillor
Collins-Mrakas, J. McIntyre, J. Stuart, B. Newman
Members Absent: S. Rycombel, A. Godschalk, L. McKenzie
Other Attendees: M. Seaman Community Planner, C. Janzen, Manager of
Legislative Services, Deputy Clerk
DECLARATIONS OF INTEREST
Councillor McRoberts declared a pecuniary interest on Item #2, Wells St. Public School
as he is an employee of the York Region District School Board.
Councillor McRoberts declared a pecuniary interest on Item #4, Projects of the Heritage
Advisory Committee - Wells St. Public School as he is an employee of the York Region
District School Board.
APPROVAL OF AGENDA.
Moved by Councillor Collins-Mrakas Seconded by J. Stuart
THAT the agenda as circulated by the Corporate Services Dept, be
approved.
CARRIED
ADOPTION OF MINUTES
Moved by Councillor McRoberts Seconded by J. McIntyre
THAT the Heritage Advisory Committee of Aurora meeting minutes
HAC08-05, dated Monday June 9, 2008 be adopted.
-30-
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 2 - 8
Heritage Advisory Committee Record No. 08-06 Page 2 of 10
Monday September 8, 2008
DELEGATIONS
Ms Joanna Fast, re: PL08-088 - Designation under Part IV of the Ontario Heritage
Act, "Alloa Lea", 100 Old Yonge Street
Ms Fast advised that she was in attendance to answer any questions respecting item #
7, 100 Old Yonge Street.
Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts
THAT item 7 be brought forward for discussion.
CARRIED
7. PL08-088 — Designation under Part IV
of the Ontario Heritage Act
"Alloa Lea"
100 Old Yonge Street
Moved by Councillor Collins-Mrakas Seconded by J. McIntyre
THAT "Alloa Lea" located at 100 Old Yonge Street be approved for
designation as a property of cultural heritage value or interest pursuant to
the provisions of Section 29, Part IV of the Ontario Heritage Act, as
recommended by the Heritage Advisory Committee of Aurora; and
THAT the Corporate Services Department be authorized to:
Publish and serve Council's Notice of Intention to Designate as per
the requirements of the Act; and
Prepare a Designation By-law for the Property; and
THAT the owners of 100 Old Yonge Street be thanked for their interest in
preservation and celebration of the unique heritage of the property at 100
Old Yonge Street.
CARRIED
-31-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 2 - 9
Heritage Advisory Committee Record No. 08-06 Page 3 of 10
Monday September 8, 2008
ITEMS FOR CONSIDERATION
Councillor McRoberts, having previously declared an interest in item 2, did not take part
in the discussion or vote called in regard to this item.
2. Memorandum from the Community Planner
Re: Wells Street Public School
(deferred, from June 9, 2008 meeting)
Moved by Councillor Collins-Mrakas Seconded by B. Newman
THAT the material related to Wells Street Public School be received as
information; and
THAT since the Wells Street Public School is a designated heritage
resource, the York Region District School Board is requested to circulate
information related to future public notices and reports to the attention of
the Heritage Advisory Committee of Aurora; and
THAT Councillor Collins-Mrakas attend any consultation meetings
regarding Wells Street Public School when sufficient notice is provided to
the Committee; and
THAT the Committee thank Mr. Andy Godschalk for his presentation
regarding the effect of seismic activities in the Town of Aurora.
CARRIED
3. PL08-062 - Projects Reviewed by the Community Planner in May/June 2008
(deferred from June 9, 2008 meeting)
Moved by J. Stuart Seconded by J. McIntyre
THAT the Heritage Advisory Committee Report titled Projects Reviewed
by the Community Planner in May and June 2008 be received as
information: and
THAT a report to consider the designation of 15195 Leslie Street be
brought forward to a future meeting of the Heritage Advisory Committee of
Aurora for consideration.
CARRIED
32 -
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 2 - 10
Heritage Advisory Committee Record No. 08-06 Page 4 of 10
Monday September 8, 2008
Councillor McRoberts, declared an interest in item 4 and did not take part in the
discussion or vote called in regard to this item.
4. Memorandum from the Community Planner
Re: Projects of the Heritage Advisory Committee
(deferred from June 9, 2008 meeting)
Moved by Councillor Collins-Mrakas Seconded by B. Newman
THAT the ongoing projects of the Heritage Advisory Committee be
received as information.
CARRIED
5. Memorandum from the Community Planner
Re: Sheppard's Bush Conservation Area - Gardens
(deferred from June 9, 2008 meeting)
Moved by Councillor Collins-Mrakas Seconded by J. Stuart
THAT the material related to Sheppard's Bush Conservation Area -
Gardens be received as information; and
THAT, prior to undertaking any major disturbance of the grounds in the
vicinity of the Charles Henry Sheppard House., and outbuildings,
consideration be given to undertaking an archaeological study of the
Sheppard Estate Gardens to create a record of their historic configuration.
CARRIED
6. Memorandum from the Community Planner
Re: Walking Tour of Southeast Old Aurora
(deferred from June 9, 2008 meeting)
Moved by Councillor McRoberts Seconded by J. Stuart
THAT the information regarding the Walking Tour of Southeast Old Aurora
be received as information; and
THAT the Heritage Advisory Committee thanks Mr. David Herd for his
Heritage initiatives, the information concerning the sites for the proposed
walking tour of Southeast Old Aurora and consider him for future awards.
CARRIED
-33-
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 2 - 11
Heritage Advisory Committee Record No. 08-06 Page 5 of 10
Monday September 8, 2008
8. PL08-089 - Designation under Part IV of the
Ontario Heritage Act
"The Morley Andrews House"
92 Wells Street
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT The Morley Andrews House located at 92 Wells Street be
approved for designation as a property of cultural heritage value or
interest pursuant to the provisions of Section 29, Part IV of the Ontario
Heritage Act, as recommended by the Heritage Advisory Committee of
Aurora; and
THAT the Corporate Services Department be authorized to:
Publish and serve Council's Notice of Intention to Designate as per
the requirements of the Act; and
Prepare a Designation By-law for the Property; and
THAT the owner of 92 Wells Street be thanked for their interest in
preservation and celebration of the unique heritage of the property at 92
Wells Street.
CARRIED
9. PL08-090 - Designation under Part IV of the Ontario Heritage Act
"Victoria Hall — Disciples of Christ Church"
27 Mosley Street
Moved by Councillor Collins-Mrakas Seconded by B. Newman
THAT Victoria Hall formerly known as the Disciples of Christ Church
located at 27 Mosley Street be approved for designation as a property of
cultural heritage value, or interest pursuant to the provisions of Section 29,
Part IV of the Ontario Heritage Act, as recommended by the Heritage
Advisory Committee of Aurora; and
THAT the Corporate Services Department be authorized to:
Publish and serve Council's Notice of Intention to Designate as per
the requirements of the Act; and
Prepare a Designation By-law for the Property.
CARRIED
-34-
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 2 - 12
Heritage Advisory Committee Record No. 08-06 Page 6 of 10
Monday September 8, 2008
10. PL08-091- Designation under Part IV of the
Ontario Heritage Act
The Babcock House-144 Wellington Street East
Moved by J. McIntyre
Seconded by J. Stuart
THAT The Babcock House located at 144 Wellington Street East be
approved for designation as a property of cultural heritage value or
.interest pursuant to the provisions of Section 29, Part IV of the Ontario
Heritage Act, as recommended by the Heritage Advisory Committee of
Aurora; and
THAT the Corporate Services Department be authorized to:
Publish and serve Council's Notice of Intention to Designate as per
the requirements of the Act; and
Prepare a Designation By-law for the Property; and
THAT the owner of 144 Wellington Street East be thanked for their interest
in the preservation of the heritage property at 144 Wellington Street East.
CARRIED
11. PL08-092 - Doors Open Aurora 2008 - Report
Moved by Councillor Gollins-Mrakas Seconded by J. McIntyre
THAT the Doors Open Aurora 2008 — Update report dated September 8,
2008 be received as information; and
THAT the Heritage Advisory Committee of Aurora recommends the
expenditure of $1500 for the Doors Open Ontario Registration Fee for
Doors Open Aurora 2009; and
THAT Doors Open Aurora Day be set for August 15, 2009 as the next
Doors Open Aurora; and
THAT The Heritage Advisory Committee of Aurora wishes to extend its
thanks to the following individuals and groups for their support for the
successful Doors Open Aurora 2008:
The Mayor and Members of Council;
All 20 Site Coordinators;
All Site Volunteers;
The Artists who painted en Plein Air;
-35-
GENERAL COMMITTEE - OCTOBER 75 2008
ITEM # 2 - 93
Heritage Advisory Committee Record No. 08-06 Page 7 of 10
Monday September 8, 2008
Dr. W. John McIntyre;
Ron Wallace and the Auroran Newspaper;
David Heard;
Scarborough Model Railroaders;
The Aurora Arts and Culture Fund for sponsorship;
The Aurora Seniors Association;
Town of Aurora Leisure Services and Planning Department Staff;
All others who helped to make Doors Open Aurora 2008 a success.
e::
12. PL08-093 - Designation under Part IV of the
Ontario Heritage Act
"The Benjamin Willis House" 80 George Street
Moved by B. Newman Seconded by J. McIntyre
THAT the Benjamin Willis House located at 80 George Street be
approved for designation as a property of cultural heritage value or
interest pursuant to the provisions of Section 29, Part IV of the Ontario
Heritage Act, as recommended by the Heritage Advisory Committee of
,Aurora; and
THAT the Corporate Services Department be authorized to:
Publish and serve Council's Notice of Intention to Designate as per,
the requirements of the Act; and
Prepare a Designation By-law for the Property; and
THAT the owners of 80 George Street be thanked for their interest.in
preservation and celebration of the unique heritage of the property at 80
George Street.
CARRIED
-36-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 2 -'4
Heritage Advisory Committee Record No. 08-06 Page 8 of 10
Monday September 8, 2008
INFORMATION ITEMS
13. Ontario Heritage Trust - Young Heritage Leaders Program
Moved by Councillor Collins-Mrakas
Seconded by B. Newman
THAT the information regarding the Ontario Heritage Trust - Young
Heritage Leaders Program be received as information; and
THAT Michael Seaman send the information to the schools and report
back regarding responses received.
14. Memorandum from the Community Planner
Re: Correspondence Items
• Ontario Medal for Good Citizenship
• Minutes of the Fifth Heritage Markham Committee - May 14, 2008
(deferred from June 9, 2008 meeting)
Moved by Councillor McRoberts Seconded by J. Stuart
THAT the correspondence items be received as information.
WMIUAMM
15. Correspondence from the Region of York
Re: Planning for Tomorrow: 2008 Growth Management Consultation
Moved by Councillor Collins=Mrakas Seconded by B. Newman
THAT the correspondence from the Region of York Planning for
Tomorrow: 2008 Growth Management Consultation be received as
information.
CARRIED
-37-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 2-15
Heritage Advisory Committee Record No. 08-06
Monday September 8, 2008
16.
17
Correspondence from the Ontario Heritage Trust
Re: Lieutenant Governor's Ontario Heritage Awards
Page 9 of 10
Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts
THAT the correspondence from the Ontario Heritage Trust regarding the
Lieutenant Governor's Ontario Heritage Awards be received as
information: and
THAT the Town of Aurora be nominated for the Lieutenant Governor's
Ontario Heritage Awards using the same proposal with minor variances as
the Lieutenant Governor's Ontario Heritage Award for Community
Leadership.
CARRIED
CHOnews
Quarterly Publication of Community Heritage Ontario
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT the CHOnews Quarterly Publication of Community Heritage Ontario
be received as information.
NEW BUSINESS
Retirement of Bob Panizza
Moved by J. Stuart
CARRIED
Seconded by Councillor Collins-Mrakas
THAT Michael Seaman prepare a letter on behalf of the Heritage Advisory
Committee thanking Bob Panizza for all his support and assistance with
the Heritage initiatives over the years.
CARRIED
-38-
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 2 - 96
Heritage Advisory Committee Record No. 08-06 Page 10 of 10
Monday September 8, 2008
ADJOURNMENT
Moved by J. Stuart
THAT the meeting be adjourned at 8:23 p.m.
D. SmYti ice Chair
CARRIED'
'lkVz
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 3-11
j TOWN OF AURORA
AURORA GENERAL COMMITTEE No. TSAC08-06
SUBJECT: Traffic Safety Advisory Committee -Recommendation Summary from
September 10, 2008
DATE: October 7, 2008
RECOMMENDATIONS
Traffic Safety Advisory Committee Meeting Record No. 08-04, dated
Wednesday, June 11, 2008
THAT the Traffic Safety Advisory Committee minutes 08-04, dated Wednesday,
June 11, 2008 be adopted.
Delegation (a) - Mr. Robert Miller
Re: Traffic Concerns on Odin Crescent
THAT item 11 be moved forward for discussion.
11. Memorandum from the Manager of By-law Services
Re: Odin Crescent Parking and Traffic Concerns
THAT the comments of the delegate be received for information; and
THAT Chris Alexander, Manager of By-law Services, provide more information, a
complete survey and a report on the current situation to the next meeting of the
Traffic Safety Advisory Committee; and
THAT Chris Alexander attend this meeting; and
THAT the memorandum from the Manager of By-law Services, regarding Odin
Crescent Parking and Traffic Concerns be received for information.
Traffic Safety Advisory Committee Pending List- revised
(Referred at TSAC Meeting -June 11, 2008)
THAT staff provide a suggested priority list of items with response dates and report
back to the October 8, 2008 Traffic Safety Advisory Committee meeting; and
THAT Cousins Drive be included on the priority list.
Z
GENERAL COMMITTEE - OCTOBER 7. 2008 ITEM # 3 - 2
October 7, 2008 -2- Report No. TSAC08-05
2. York Region Road Watch
(Referred at TSAC Meeting - June 11, 2008)
THAT the matter be referred to Council to discuss and take into consideration that a
Councillor be present at the Road Watch Committee.
3. TSAC08-009 -Annual Crossing Guards Report
THAT Report No. TSAB08-009 entitled "Annual Crossing Guard Report" be
received for information; and
THAT the existing school crossing guards remain in place for the 2008/2009 school
year during the a.m. and p.m. periods.
4: TSAC08-010 - Speeding and Safety Concerns on Allenvale Drive, Follow -Up Report
THAT, based on the results of the traffic and speed data, no further action be taken
at this time; and
THAT a letter be sent to Mr. and Mrs. Lyons with the TSAC's recommendations.
5. _ TSAC08-011 -Safety Concerns at the Henderson Drive and Lee Gate/
Tamarac Trail Intersection
THAT traffic signals npt be implemented at Henderson Drive and Lee
Gate/Tamarac Trail intersection; and
THAT multi -way stop sign control not be implemented at Henderson Drive and Lee
Gate/Tamarac Trail intersection; and
THAT York Region Police be requested to increase enforcement of the speed limit
on Henderson Drive in the vicinity of the Henderson Drive and Lee Gate/Tamarac
Trail intersection; and
THAT a letter be sent to Ms. Tracey St, . Germain with the TSAC's
recommendations.
6. Letter and Petition from Ms Gloria da Silva, Resident
Re: Batson Drive - Speeding Concerns
THAT the letter and petition from Ms Gloria da Silva, regarding speeding on Batson
Drive, be referred to staff for more information and a report.
-41-
GENERAL COMMITTEE - OCTOBER 7, 2008
1 TEM. # 3 - 3
October 7, 2008 -3- Report No. TSAC08-05
7. Correspondence from Mr. Gerd Brown, Resident
Re: West Side of Old Yonge Street - Parking Concerns
THAT the correspondence from Mr. Gord Brown, regarding parking concerns on the
west side of Old Yonge Street, be received for information and referred to staff to
investigate the concerns and report back to the October 8, 2008 Traffic Safety
Advisory Committee.
Correspondence from Ms Carol Phillipson, Resident
Re: Old Yonge Street Traffic and Speeding Concerns
THAT the correspondence from Ms Carol Phillipson, regarding traffic and speeding
concerns on Old Yonge Street, be received for information; and
THAT staff communicate back to the resident advising of the comments made by
Constable Terry White,
9. Letter from M. Marosszeky, Resident
Re: Road Conditions on Davis Road
THAT the correspondence from M. Marosszeky, regarding road conditions on Davis
Road, be received for information and'referred to staff to provide more information.
10. Correspondence from the Region of York
Re: Planning for Tomorrow 2008 Growth Management Consultation
THAT the correspondence from the Region of York be received for information.
12, . Re -scheduling of November 12, 2008 TSAC meeting
THAT, in order to accommodate for staff to be able to attend the retirement
celebration of Bob Panizza - Town Clerk on November 12, 2008, the TSAC meeting
scheduled for November 12 be moved to Wednesday November 19, 2008.
ATTACHMENTS
Attachment #1 — Traffic Safety Advisory Committee Minutes of September 10, 2008
Prepared by: CindyJanzen, Manager of Legislative Services/Deputy Clerk Ext. 4217
GSndy-anzen
Manager of Legislative Services/Deputy Clerk
On behalf of the Traffic Safety Advisory Committee
WIyM
GENERAL COMMITTEE - OCTOBER 75 2008
1 TEM # 3 - 4
AUIZOR.A
COMMITTEE MINUTES
MEETING NO, 08-05
Committee: Traffic Safety Advisory Committee
Date: Wednesday, September 10, 2008
Time and Location: 7:00 p.m., Council Chambers
Committee Members: Mike Walters, Vice -Chair, Councillors Gallo and Granger,
Brett Cale, Rino Roncadin, Dave Watson and Horst
Wizemann
Absent:
Carmen Zambri
Other Attendees: Jamal Massadeh, Traffic/Transportation Analyst, Bill
Chatwell, By-law Enforcement/Licensing, Officer, Constable
Terry White, and Cindy Janzen, Manager of Legislative
Services/Deputy Clerk
Mike Walters, Vice -Chair called the meeting to order at 7:00 p.m
DECLARATIONS OF INTEREST
None
APPROVAL OF AGENDA
Moved by Brett Cole Seconded by Dave Watson
THAT the agenda as circulated by the Corporate Services Department be
approved with the following additional item:
• Added Delegation a) Mr. Robert Miller
Re: Traffic Concerns on Odin Crescent
CARRIED
-43-
GENERAL COMMITTEE - OCTOBER 7, 2008
Traffic Safety Advisory Committee Meeting No, 08-05
Wednesday, September 10, 2008
ADOPTION OF MINUTES
Traffic Safety Advisory Committee Meeting
Record No. 08-04, dated Wednesday, June 11, 2008
Moved by Brett Cole
ITEM# _3-5
Page 2 of 6
Seconded by Horst Wizemann
THAT the Traffic Safety Advisory Committee minutes 08-04, dated
Wednesday, June 11, 2008 be adopted.
CARRIED
DELEGATIONS
(a) Mr. Robert Miller
Re: Traffic Concerns on Odin Crescent
Mr. Miller addressed item # 11 and requested that the committee recommend to Council
that Odin Crescent be changed to a one way northbound street for a trial period of 6
months. Mr. Miller advised of report TSAC07-003 sent to the committee on February
13, 2007 and indicated that he has met with Chris Alexander, Manager of By-law
Services, and the School Board to discuss the issues of the buses blocking driveways,
idling and traffic congestion, so much so that the fire emergency vehicle parked half a
block away from the emergency call address.
Moved by Councillor Granger Seconded by Rino Roncadin
THAT item 11 be moved forward for discussion.
CARRIED
11. Memorandum from the Manager of By-law Services
Re: Odin Crescent Parking and Traffic Concerns
Moved by Councillor Granger Seconded by Rino Roncadin
THAT the comments of the delegate be received for information; and
THAT Chris Alexander, Manager of By-law Services, provide more
information, a complete survey and a report on the current situation to the,
next meeting of the Traffic Safety Advisory Committee; and
THAT Chris Alexander attend this meeting, and
THAT the memorandum from the Manager of By-law Services, regarding
Odin Crescent Parking and Traffic Concerns be received for information.
CARRIED
=f2
GENERAL COMMITTEE - OCTOBER 7, 2008
Traffic Safety Advisory Committee Meeting No. 08-06
Wednesday, September 10, 2008
MATTERS ARISING FROM PREVIOUS MINUTES
1. Traffic Safety Advisory Committee Pending List - revised
(Referred atTSAC Meeting -June 11, 2008)
Moved by Councillor Gallo
ITEM # 3 - 6
rduvo o
Seconded by Councillor Granger
THAT staff provide a suggested priority list of items with response dates
and report back to the October 8, 2008 Traffic Safety Advisory Committee
meeting; and
THAT Cousins Drive be included on the priority list.
CARRIED
2. York Region Road Watch
(Referred at TSAC Meeting - June 11, 2008)
Moved byCouncillor Granger Seconded by Brett Cole
THAT the matter be referred to Council to discuss and take into
consideration that a Councillor be present of the Road Watch Committee.
CARRIED
MATTERS FOR CONSIDERATION
3. TSAC08-009 - Annual Crossing Guards Report
Moved by Councillor Gallo
Seconded by Councillor Granger
THAT Report No. TSAB08-009 entitled "Annual Crossing Guard Report'
be received for information; and
THAT the existing school crossing guards remain in place for the
2008/2009 school year during the a.m. and p.m. periods.
CARRIED
-45-
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 3 - 7
Traffic Safety Advisory Committee Meeting No. 08-05 rage 4 Or
Wednesday, September 10, 2008
4. TSAC08-010 Speeding and Safety Concerns on Allenvale Drive
Follow -Up Report
6.
Moved by Councillor Gallo
Seconded by Horst Wizemann
THAT, based on the results of the traffic and speed data, no further
action be taken at this time; and
THAT a letter be sent to Mr. and Mrs. Lyons with the TSAC's
recommendations.
CARRIED
TSAC08-011 - Safety Concerns at the Henderson Drive and
Lee Gate/Tamarac Trail Intersection
Moved by Rino Roncadin
Seconded by Dave Watson
THAT traffic signals not be implemented at Henderson Drive and Lee
Gate/Tamarac Trail intersection; and
THAT multi -way stop sign control not be implemented at Henderson Drive
and Lee Gate/Tamarac Trail intersection; and
THAT York Region Police be requested to increase enforcement of the
speed limit on Henderson Drive in the vicinity of the Henderson Drive and
Lee Gate/Tamarac Trail intersection; and
THAT a letter be sent to Ms. Tracey St. Germain with the TSAC's
recommendations.
Letter and Petition from Ms Gloria da Silva, Resident
Re: Batson Drive - Speeding Concerns -
Moved by Councillor Gallo
Seconded by Rino Roncadin
THAT the letter and petition from Ms Gloria da Silva, regarding speeding
on Batson Drive, be referred to staff for more information and a report.
CARRIED
MEM
GENERAL COMMITTEE - OCTOBER 71 2008 ITEM ## 3 - 8
Traffic Safety Advisory Committee Meeting No. 08-05 Page 5 of 6
Wednesday, September 10, 2008
7. Correspondence from Mr. Gord Brown, Resident
Re: West Side of Old Yonge Street - Parking Concerns
Moved by Councillor Granger Seconded by Councillor Gallo
e
0
IN
THAT. the correspondence from Mr. Gord Brown, regarding parking
concerns on the west side of Old Yonge Street, be received for
information and referred to staff to investigate the concerns and report
back to the October 8, 2008 Traffic Safety Advisory Committee.
CARRIED
Correspondence from Ms Carol Phillipson, resident
Re: Old Yonge Street Traffic and Speeding Concerns
Moved by Brett Cole
Seconded by Rino Roncadin
THAT the correspondence from Ms Carol Phillipson, regarding traffic and
speeding concerns on Old Yonge Street, be received for information; and
THAT staff communicate back to the resident advising of the comments
made by Constable Terry White.
CARRIED
Letter from M. Marosszeky, Resident
Re: Road Conditions on Davis Road
Moved by Councillor Gallo Seconded by Horst Wizemann
THAT the correspondence from M. Marosszeky, regarding road conditions
on Davis Road, be received for information and referred to staff to provide
more information.
CARRIED
Correspondence from the Region of York
Re: Planning for Tomorrow - 2008 Growth Management Consultation
Moved by Dave Watson
Seconded by Horst Wizemann
THAT the correspondence .from the Region of York be received for
information.
CARRIED
-47-
GENERAL COMMITTEE - OCTOBER 7, 2008
Traffic Safety Advisory Committee Meeting No. 08-05
Wednesday, September 10,,2008
12. Re -scheduling of November 12, 2008 TSAC meeting
Moved by Brett Cole
ITEM # 3 - 9
Page 6 of 6
Seconded by Dave Watson
THAT, in order to accommodate for staff to be able to attend the
retirement celebration of Bob Panizza - Town Clerk on November 12,
2008, the TSAC meeting scheduled for November 12 be moved to
Wednesday November 19, 2008.
CARRIED
INFORMATIONAL ITEMS
None
NEW BUSINESS
Brett Cole requested that staff contact the Region about the barriers placed at the
intersection of Bathurst Street and Orchard Heights Drive due to the sight line issue it
creates for all westbound traffic.
Councillor Granger inquired whether staff has received information from the Region
regarding Yonge and Wellington and was advised that staff are working on a
presentation and will bring it forward in the future.
Councillor Granger inquired about the York Region Rapid Transit Plan and was advised
that the project will commence in 2012 and be completed in 2014. Councillor Granger
requested that the Traffic Safety Advisory Committee be invited to attend any Council
meetings this item is being presented to.
Rino Roncadin inquired about the status of the monitoring work associated with the
Traffic Calming in the Northeast Quadrant and was advised that a report will be
submitted to the Town in September.
ADJOURNMENT
Moved by Dave Watson
THAT the meeting adjourn at 8:38 p.m.
i
/ CARRIED
MikeWalters, Vice -Chair
WIM
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 4 - 1
— TOWN OF AURORA
AURORA GENERAL COMMITTEE No. EDAC08-07
SUBJECT: Economic Development Advisory Committee
Recommendation Summary from September 11, 2008
FROM: Economic Development Advisory Committee
DATE: October 7, 2008
RECOMMENDATIONS
Economic Development Advisory Committee Minutes
Meeting EDAC08-06 dated Thursday, June 12, 2008
THAT the Economic Development Advisory Committee Minutes of meeting
EDAC08-06 dated Thursday, June 12, 2008 be adopted.
Delegation a) - Mr. Marco Ramunno, Director of Planning and Development
Re: Downtown Revitalization - PL08-087 — Downtown Study, Yonge
and Wellington Streets
THAT the Delegation from the Director of Planning and Development, regarding
Downtown Revitalization, be received for information; and
THAT the Economic Development Advisory Committee support the proposed
boundaries of the Downtown Study as outlined in report PL08-087; and .
THAT staff provide options on the need for, and make-up of, the Downtown Study
Review Committee; and
THAT if a Review Committee is established by Council, that a representative from
the Economic Development Committee be appointed; and
THAT the primary focus of the Downtown Study be on increasing economic
development in the Downtown Core.
sum
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 4 - 2
October 7, 2008
-2-
1. Selection of Chair and Vice -Chair
Report No. EDAC08-07
THAT Chris Ballard be appointed as Chair of the Economic Develop mehtAdvisory
Committee; and
THAT Councillor MacEacherh be appointed as Vice -Chair of the Economic
Development Advisory Committee.
THAT a report from 2003 regarding downtown revitalization be brought to the next
meeting.
2. Code of Conduct - verbal
The Committee made no Motion
3. Business Achievement Awards Gala
THAT the update on the Business Achievement Awards Gala be received for
information.
4. Fare -Free -Zone
THAT the information regarding "fare -free -zone", be received and referred to Ms
Mary -Francis Turner, Vice -President, York Region Transit.
5. Community Movie - verbal
THAT the concept of Community Movies for the Town's website be received; and
THAT staff be authorized to investigate the proposal further; and
THAT staff be requested to look into the feasibility of placing the existing Town of
Aurora promotional movies, pertaining to Economic Development, Leisure Services,
and the environment, on the Town's website.
-50-
GENERAL COMMITTEE- OCTOBER 7, 2008
ITEM # 4 - 3.
October 7, 2008
-3-
Report No. EDAC08-07
6. Monthly Report front the Economic Development Officer
7. Chamber of Commerce Minutes of Executive Round Table - verbal
8. Review of Site Plan Applications
9. York Region — Planning :for Tomorrow: 2008 Growth Management
Consultation
THAT the informational items 6, 7, 8 and 9 be received for information.
ATTACHMENTS
Attachment #1 - Economic Development Advisory Committee Minutes of September 11, 2008
Prepared by: Carrie Eastwood, Council/Committee Secretary Ext. 4225
�ewf.. .
Carrie Eastwood
Council/Committee Secretary
On behalf of the Economic Development Advisory Committee
-51-
GENERAL COMMITTEE OCTOBER 7, 2008
ITEM # 4 - 4.
AURORA
COMMITTEE MINUTES
MEETING NO. 08-07
Committee; Economic Development Advisory Committee
Date: Thursday, September 11,2007
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Christopher Ballard (Appointed Chair at this meeting),
Councillor Al Wilson, Councillor Wendy Gaertner, Councillor
Evelina MacEachern (Appointed Vice -Chair at this meeting),
Kent Dinning and Bryan Moir
Absent: . Bryan Black, Geoffrey Dawe and Angelo Giannetta
Other Attendees: Marnie Wraith, Economic Development Officer, Carrie
Eastwood, Council/Committee Secretary
The Chair (Councillor Al Wilson) called the meeting to order at 7:00 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
MINUTES OF THE PREVIOUS MEETING
1 Economic Development Advisory Committee Meeting Minutes EDAC08-06
dated Thursday, June 12, 2008
Moved by Kent Dinning Seconded by Chris Ballard
THAT the Economic Development Advisory Committee Minutes of
meeting EDAC08-06 dated Thursday, June 12, 2008 be adopted.
CARRIED
-52-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 4-5
Economic Development Advisory Committee Record No. 08-07 Page 2 of 5
Thursday, September 11, 2008
DELEGATIONS
a) Mr. Marco Ramunno, Director of Planning and Development
Re: Downtown Revitalization - PL08-087 -- Downtown Study — Yonge and
Wellington Streets
Mr. Marco Ramunno, Director of Planning and Mr. Jim Kyle, Manager of Policy
Planning, provided an overview of the Downtown Revitalization Study which is in
its early stages of preparation, and requested that the Economic Development
Advisory Committee provide input into the process.
Moved by Chris Ballard
Seconded by Councillor MacEachern
THAT the Delegation from the Director of Planning and Development,
regarding Downtown Revitalization, be received for information; and
THAT the Economic Development Advisory Committee support the
proposed boundaries of the Downtown Study as outlined in report PL08-
087; and
THAT staff provide options on the need for, and make-up of, the
Downtown Study.Review Committee; and
THAT if a Review Committee is established by Council, that a
representative from the Economic Development Committee be appointed;
and
THAT the primary focus of the Downtown Study be on increasing
economic development in the Downtown Core.
CARRIED
MATTERS FOR CONSIDERATION
1. Selection of Chair and Vice -Chair
Moved by Councillor Gaertner Seconded by Bryan Moir
THAT Chris Ballard be appointed as Chair of the Economic Development
Advisory Committee; and
THAT Councillor MacEachern be appointed as Vice -Chair of the
Economic Development Advisory Committee.
CARRIED
-53-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 4 - 6
Economic Development Advisory Committee Record No. 08-07 Page 3 of 5
Thursday, September 11, 2008
Councillor Wilson relinquished the chair to Chris Ballard for the remainder of the meeting
Moved by Councillor Gaertner
Seconded by Bryan Moir
THAT a report from 2003 regarding downtown revitalization be brought to
the next meeting.
CARRIED
2. Code of Conduct -verbal
The Chair advised that all committee members must sign the Code of Conduct
documentation and return it to the Clerk's Office as soon as possible.
3. Business Achievement Awards Gala
Moved by Councillor MacEachern Seconded by Kent Dinning
THAT the update on the Business Achievement Awards Gala be received
for information.
CARRIED
4. Fare -Free -Zone
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the information regarding "fare -free -zone", be received and referred
to Ms Mary -Francis Turner, Vice -President, York Region Transit.
CARRIED
-54-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 4 - 7
Economic Development Advisory Committee Record No. 08-07 Page 4 of 5
Thursday, September 11, 2008
5. Community Movie - verbal
The Economic Development Officer provided a brief overview of the proposal for
the Town to have a number of short promotional films produced and placed on
the Town's website, at no cost to the Town. The Economic Development Officer
advised that the company offering this proposal recovers their costs and revenue
through advertising spots which would be placed with the movie links on the
website.
Moved by Councillor MacEachern
Seconded by Bryan Moir
THAT the concept of Community. Movies for the Town's website be
received; and
THAT staff be authorized to investigate the proposal further; and
THAT staff be requested to look into the feasibility of placing the existing
Town of Aurora promotional movies, pertaining to Economic Development,
Leisure Services, and the environment, on the Town's website.
CARRIED
INFORMATIONAL ITEMS
6. Monthly Report from the Economic Development Officer
7. Chamber of Commerce Minutes of Executive Round Table - verbal
8. Review of Site Plan Applications
9. York Region — Planning for Tomorrow; 2008 Growth Management
. Consultation
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the informational items 6, 7, 8 and 9 be received for information.
CARRIED
-55-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 4 - 8
Economic Development Advisory Committee Record No. 08-07 Page 5 of 5
Thursday, September 11, 2008
NEW BUSINESS
None
ADJOURNMENT
Moved by Kent Dinning
THAT the meeting be adjourned at 9:20 p.m.
CARRIED
Chris Ballard, Chair
Economic Development Advisory Committee
THE REPORT. OF .THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
MEETING 08-07 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY,
OCTOBER 14, 2008.
-56-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 5-1
/-' TOWN OF AURORA
AURORA GENERAL COMMITTEE No. LSAC0&08
SUBJECT: leisure Services Advisory Committee - Recommendation Summary
from September 18, 2008
FROM: Leisure Services Advisory Committee
DATE: October7, 2008
RECOMMENDATIONS.
ADOPTION OF MINUTES
THAT the Leisure Services Advisory Committee Minutes No. 08-07 dated August 21, 2008
be adopted.
DELEGATIONS
(a) Ms Teresa Clune -
Optimization of Non -Prime Time Facility Use
THAT it be recommended to Council that the delegation by Ms Teresa Clune regarding the
optimization of non -prime time facility use be received and the matter be referred to Staff
for a report. .
(b) Mr. Brent MacKinnon, President &
Mr. Bill Reid, Secretary
Aurora Community Tennis Club (ACTC) -
Court Scheduling and Security Issues at the ACTC
THAT it be recommended to Council that the delegation by Messrs. Brent MacKinnon,
President and Bill Reid, Secretary, Aurora Community Tennis Club relating to various
issues at the ACTC be received and the matter be referred to Staff for a report.
(c) Ms Sher St. Kitts
Canada Day Parade Sub -Committee —
Proposed 2009 Canada Day Parade Budget
THAT it be recommended to Council that procedure be waived to allow Ms Sher St. Kitts to
make a delegation regarding the proposed 2009 Canada Day Parade Budget.
THAT it be recommended to Council that the delegation by Ms Sher St. Kitts regarding the
proposed 2009 Canada Day Parade Budget be received; and
- 57 -
GENERAL COMMITTEE - OCTOBER 71 2008
ITEM # 5 - 2
October 7, 2008 - 2 - Report No. LSAC08-08
THAT it be recommended to Council that the Canada Day Parade Sub -Committee be
requested to submit a revised 2009 Canada Day Parade Budget; and
THAT it be recommended to Council that a copy of the revised 2009 Canada Day Parade
Budget be provided through the Director of Leisure Services to the Director of Financial
Services/Treasurer; and
THAT it be recommended to Council that the Director of Financial Services/Treasurer be
requested to provide the Canada Day Parade Sub -Committee with suggested options on
how fund-raising can be dealt with so that expenditures and fund raising monies are
processed through the Town of Aurora; and
THAT it be recommended to Council that the balance of the recommendations submitted
by the Canada Day Parade Sub -Committee be referred to the Leisure Services
Department for comments; and
THAT it be recommended to Council that Ms Sher St. Kitts and the Canada Day Parade
Sub -Committee be thanked for their contributions to the success of the 2006 Town of
Aurora Canada Day Parade.
Correspondence from Mr. Alan Hosey
Re: Thistles Out of Control on Berkshire Drive
THAT it be recommended to Council that the correspondence from Mr. Alan Hosey
regarding thistles out of control on Birkshire. Drive be received.
2, LS08-029 — Brookvalley Development Park Construction.
THAT it be recommended to Council that a decision regarding the Brookvalley
Development Park Construction be deferred until the Master Plan has been completed;
and
THAT it be recommended to Council that the Director of Leisure Services be requested to
provide Committee with information regarding the dimensions of the property and potential
recreational uses for the land.
3. LS08-032 — Portable Washrooms in Parks
THAT it be recommended to Council that portable washrooms not be placed in town parks
by the Parks Department.
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GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 5 - 3
October 7, 2008
-3-
4. Bid Guidelines for Ontario Games Program
No. LSAC08-08 .
THAT it be recommended to Council that the Bid Guidelines for Ontario Games Program
be received for information.
5. Trails Sub -Committee Minutes — Meeting No. 08-14 — June 20, 2008
THAT it be recommended to Council that the Minutes of the Trails Sub -Committee meeting
held June 20, 2008 be received for information.
5. Trails Sub -Committee Minutes — Meeting No. 08-15 — June 27, 2008
THAT it be recommended to Council that the Minutes of the Trails Sub -Committee meeting
held June 27, 2008 be received for information; and
THAT it be recommended to Council that the following recommendation be approved:
THAT the Trails Committee support a trail connection from Elizabeth. Hader Park to
Kennedy Street West, subject to LSRCA approval of the most favourable route; and
THAT Staff provide the funding information that was requested by April 22, 2008.
Correspondence from the Region of York
Re: Planning for Tomorrow: 2008 Growth Management Consultation
THAT it be recommended to Council that the correspondence from the Region of York -
Planning for Tomorrow: 2008 Growth Management Consultation be received for
information.
8. July 17, 2008 Minutes
THAT it be recommended to Council that the Minutes of the July 17, 2008 Canada Day
Parade Sub -Committee be received for information.
9. September 2, 2008 Minutes
THAT it be recommended to Council that the Minutes of the September 2, 2008 Canada
Day Parade Sub -Committee be received for information.
10. Media Release — Town of Aurora Wins The Prince of Wales Prize
THAT it be recommended to Council thatthe Media Release entitled "Town of Aurora Wins
The Prince of Wales Prize" be received.
N422
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 5 - 4
October 7, 2008 - 4 - Report No. LSAC08-08
11. Letter of Thanks to Helen Clark
Re: Leash Free Park Clean-up Initiatives
THAT it be recommended to Council that a letter of thanks on behalf of the Leisure
Services Committee and the Town of Aurora -be forwarded to Helen Clark for her initiatives
regarding clean-up initiatives undertaken in the Leash Free Park.
ATTACHMENTS
Attachment #1 — Leisure Services Advisory Committee Minutes of September 18, 2008
Prepared by: Carol Clark, Council/Committee Secretary ext. 4227
`�ljCljlsr� ���c-cam° ram,
Carol Clark
Council/Committee Secretary
On behalf of the Leisure Services Advisory Committee
-60-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 5 - 5
AuRoRA
COMMITTEE MINUTES
MEETING NO. 08-08
Committee: Leisure Services Advisory. Committee
Date: Thursday, Sept ember .18, 2008
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Councillor MacEachern, Chair, Councillor Granger, Vice -
Chair, Michael Levesque, Councillor McRoberts, Judy
Norwell
Absent:
Other Attendees:
John Clement, Margaret Kingerski, Carol Walthers and
Kenneth Whitehurst
Al Downey, Director of Leisure Services and Elma
Stevenson, Committee Secretary
The Chair called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
Councillor McRoberts declared a pecuniary interest in Items 5.1 and 6.1 by virtue
of his employer being the York Region District School Board and did not take part,
in or vote on any. questions in this regard or attempt in any way to influence the
voting on such questions.
APPROVAL OF AGENDA
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT the agenda with the following additional items be approved
➢ Added Delegation (c) — Ms Sher St. Kitts, Canada Day Parade Sub -
Committee — Proposed 2009 Canada Day Parade Budget
➢ Added Items 8 and 9 —,Canada Day Parade Sub -Committee Minutes
— July 17, 2008 and September 2, 2008
➢ Added Item 10 — Media Release — Town of Aurora Wins The Prince
of Wales Prize
CARRIED
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GENERAL COMMITTEE - OCTOBER 75 2008 ITEM # 5 - 6
Leisure Services Advisory Committee Record No. 08-08 Page 2 of 7
Thursday, September 18, 2008
ADOPTION OF MINUTES
Moved by Michael Levesque
Seconded by Judy Norwell
THAT the Leisure Services Advisory Committee Minutes No. 08-07 dated
August 21, 2008 be adopted.
CARRIED
DELEGATIONS
(a) Ms Teresa Clune— '
Optimization of Non -Prime Time Facility Use
Ms Teresa Clune submitted a proposal to introduce a "Ticket Ice" Program for the
provision of affordable and accessible ice time to figure skaters without impeding
the Town's ability to generate revenue from ice rental opportunities. The
proposal advocates the optimization of non -prime time facility use.
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT it be recommended to Council that the delegation by Ms Teresa
Clune regarding the optimization of non -prime time facility use be received
and the matter be referred to Staff for a report.
CARRIED
(b) Mr.. Brent MacKinnon, President &
Mr. Bill Reid, Secretary
Aurora Community Tennis Club (ACTC) -
Court Scheduling and Security Issues at the ACTC
Messrs. Brent MacKinnon, President and Bill Reid, Secretary of the ACTC were
in attendance and submitted their proposal relating to court scheduling for ACTC
members and members of the public and for methods to address security issues
relating to the ACTC facility.
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT it be recommended to Council that the delegation by Messrs. Brent
MacKinnon, President and Bill Reid, Secretary, Aurora Community Tennis
Club relating to various issues at the ACTC be received and the matter be
referred to Staff for a report.
CARRIED
- 62
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 5 - 7
Leisure Services Advisory Committee Record No. 08-08 rage a o
Thursday, September 18, 2008
(c) Ms Sher St. Kitts
Canada Day Parade Sub -Committee —
Proposed 2009 Canada Day Parade Budget
Ms Sher St. Kitts, representing the Canada Day Parade Sub -Committee
requested permission to make a delegation regarding the proposed 2009
Canada Day Parade Budget..
Moved by Michael Levesque
Seconded by Judy Norwell
THAT it be recommended to Council that procedure be waived to allow Ms
Sher St. Kitts to make a delegation regarding the proposed 2009 Canada
Day Parade Budget.
CARRIED
Moved by Councillor Granger Seconded by Councillor McRoberts
.THAT it be recommended to Council that the delegation by Ms Sher St.
Kitts regarding the proposed 2009 Canada Day Parade Budget be
received; and
THAT it be recommended to Council that the Canada Day Parade Sub -
Committee be requested to submit a revised 2009 Canada Day Parade
Budget; and
THAT it be recommended to Council that a copy of the revised 2009
Canada Day Parade Budget be provided through the Director of Leisure
Services to the Director of Financial Services/Treasurer; and
THAT it be recommended to Council that the Director of Financial
Services/Treasurer be requested to provide the Canada Day Parade Sub -
Committee with suggested options on how fund-raising can be dealt with
so that expenditures and fund raising monies are processed through the
Town of Aurora; and
THAT it be recommended to Council that the balance of the
recommendations submitted by the Canada Day Parade Sub -Committee
be referred to the Leisure Services Department.for comments; and
THAT 'it be recommended to Council that Ms Sher St. Kitts and the
Canada Day Parade Sub -Committee be thanked for their contributions to
the success of the 2008 Town of Aurora Canada Day Parade.
fflulfflov:ub
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GENERAL COMMITTEE - OCTOBER 7, 2008
Leisure Services Advisory Committee Record No. 08-08
Thursday, September 18, 2008
Moved by Judy Norwell
ITEM # 5 - 8
J
Seconded by Michael Levesque
THAT the meeting be extended past 9:00 p.m.
CARRIED
MATTERS FOR CONSIDERATION
1. Correspondence from Mr. Alan Hosey
Re: Thistles Out of Control on Birkshire Drive
Moved by Councillor McRoberts . Seconded by Councillor Granger
THAT it be recommended to Council that the correspondence from Mr.
Alan Hosey regarding thistles out of control on Birkshire Drive be received.
CARRIED
2. LS08-029 — Brookvalley Development Park Construction
Moved by Michael Levesque
Seconded by Judy Norwell
THAT it be recommended to Council that a decision regarding the
Brookvalley Development Park Construction be deferred until the Master
Plan has been completed; and
THAT it be recommended to Council that the. Director of Leisure Services
be requested to provide Committee with in regarding the
dimensions of the property and potential recreational uses for the land.
CARRIED
3. LS08-032 — Portable Washrooms in Parks
Moved by Councillor Granger
Seconded by Judy Norwell
THAT it be recommended to Council that portable washrooms_ not be
placed in town parks by the Parks Department.
CARRIED
-64-
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 5 - 9
Leisure Services Advisory Committee Record No. 08-08
Thursday, September 18, 2008
4. Bid Guidelines for Ontario Games Program
Moved by Councillor McRoberts Seconded by Michael Levesque
THAT it be recommended to Council that the Bid Guidelines for Ontario
Games Program be received for information.
CARRIED
LEASH FREE PARK SUB -COMMITTEE
None
TRAILS SUB -COMMITTEE
5. Trails Sub -Committee Minutes — Meeting No. 08-14 — June 20, 2008
Moved by Councillor Granger
Seconded by Judy Norwell
THAT it be recommended to Council that the Minutes of the Trails Sub -
Committee meeting held June 20, 2008 be received for information.
CARRIED
6. Trails Sub -Committee Minutes — Meeting No. 08-15 — June 27, 2008
Moved by Michael Levesque Seconded by Councillor McRoberts
THAT it be recommended to Council that the Minutes of the Trails Sub -
Committee meeting held June 27, 2008 be received for information; and
THAT it be recommended to Council that the following recommendation
be approved:
THAT the Trails Committee support a trail connection from Elizabeth .
Hader Park to Kennedy Street West, subject to LSRCA approval of the
most favourable route; and
THAT Staff provide the funding information that was requested by April 22,
2008,
1021UTONFMIA
- 65 -
GENERAL COMMITTEE - OCTOBER 75 2008 ITEM # 5 - 10
Leisure Services Advisory Committee Record No. 08-08
Thursday, September 18, 2008
INFORMATION ITEMS
7. Correspondence from the Region of York
Re: Planning for Tomorrow: 2008 Growth Management Consultation
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT it be recommended to Council that the correspondence from
the Region of York - Planning for Tomorrow: 2008 Growth
Management Consultation be received for information.
CANADA DAY PARADE SUB -COMMITTEE
8. July 17, 2008 Minutes
Q
Moved by Judy Norwell
Seconded by Michael Levesque
THAT it be recommended to Council that the Minutes of the July 17, 2008
Canada Day Parade Sub -Committee be received for information.
CARRIED
September 2, 2008 Minutes
Moved by Judy Norwell
Seconded by Michael Levesque
THAT it be recommended "to Council that the Minutes of the September 2,
2008 Canada Day Parade. Sub -Committee be received for information.
MM 9
10. Media Release — Town of Aurora Wins The Prince of Wales Prize
Moved by Councillor McRoberts Seconded by Judy Norwell
THAT if be recommended to Council that the Media Release entitled
"Town of Aurora Wins The Prince of Wales Prize" be received.
CARRIED
- 66 -
GENERAL COMMITTEE - OCTOBER 7, 2008
Leisure Services Advisory Committee Record No. 08-08
Thursday, September 18, 2008
NEW BUSINESS
11. Letter of Thanks to Helen Clark
Re: Leash Free Park Clean-up Initiatives
Moved by Councillor McRoberts
ITEM # 5 - 111
Seconded by Judy Norwell
THAT it be recommended to Council that a letter of thanks on behalf of the
Leisure Services Committee and the Town of Aurora be forwarded to
Helen Clark for her initiatives regarding clean-up initiatives undertaken in
the Leash Free Park.
13J:7i31�1
ADJOURNMENT
Moved by Michael Levesque
THAT the meeting be adjourned at 9:55 p.m.
_,
Councillor Evelina MacEachern, Chair
CARRIED
MWFAE
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 6 - 1
TOWN OF AURORA
AURORA GENERAL. COMMITTEE REPORT No. PW08-035
SUBJECT: York Region Transportation Master Plan Update
FROM: llmar Simanovskies, Director of Public Works
DATE: October 7, 2008
RECOMMENDATIONS
THAT this report be received for information;
THAT York Region be requested to do a presentation to Council once the
Transportation Master Plan is completed.
BACKGROUND
York Region is in the process of updating its 2002 Transportation Master Plan. The key
objectives of the Transportation Master Plan Update are as follows:
1. Work with the Region's Growth Management Study to select a preferred growth
scenario for the Region based on a systematic analysis of transportation
implications of potential land use concepts.
2. Update the 2011, 2021, and 2031 infrastructure plans for road and transit based on
up-to-date travel demand forecasts to the preferred land use scenarios.
3. Develop a 2036 plan for roads and transit.
4. Determine the need for additional land use / transportation strategies and programs
to support the preferred Regional land use growth scenario and the "Centres and
Corridors" growth strategy.
5. Assess the implication of the new growth projections and anticipated changes in
travel behaviour and transportation demand on the time and extent of rapid transit
expansion in the Region; and
6. Define a five-year action plan focused on plans and programs needed to
successfully move people and goods, manage congestion, including specific
elements to accelerate a modal shift towards transit and reductions in single
occupant vehicles.
There are several opportunities for staff and residents to participate in and comment on the
process. In addition to the public forums, Town staff is also participating in a municipal
technical advisory committee hosted by Region staff. This report provides an update on a
municipal technical advisory committee meeting held on September 15, 2008.
- 68 -
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 6 - 2
October 7, 2008 - 2 - Report No. PW08-035
COMMENTS
This report provides commentary on the information presented at the Technical Advisory
Committee Meeting.
Results of Public Opinion Survey
The region retained a third party consultant to a public opinion survey to gauge public
reaction to key elements of the Transportation Master Plan Update. A total of 1,011
residents where surveyed within York Region; 250 each within Markham, Vaughan and
Richmond Hill, and 250 for the remaining 6 municipalities including Aurora.
Some of the survey highlights included:
Top three most important issues facing York Region are growth, transportation
systems and traffic congestion;
90% responded that traffic congestion is somewhat to very serious in their own
municipalities and 95% somewhat to very serious in the Region as a whole;
54% responded favourably to improving public transit while 42% favoured
improving road capacity for more cars.
The Region identified the direction as proceeding with a continued commitment to
developing the road system for all users to support the transit first approach.
Preliminary Transit and Road Network Recommendations
The approach to developing the transit and road network is based on the following
principles:
• Transit is first priority;
• Transit recommendations must synchronize with Metrolinx planning and available
municipal transportation plans;
• Demands that cannot be met by transit will default to road improvements;
• The transit and road networks must integrate for convenient commuter connectivity
and consistency.
From a transit perspective, the aspects of the plan that affect Aurora include the GO line,
the Yonge Street VIVA routes and improved transit along Wellington Street East. From a
roads network connectivity perspective, there are minimal improvements required in
Aurora. This still requires coordination with the current Regional 10 year road improvement
plan and will be further developed in the next stage of the process.
Regionally, a significant amount of the transit and road improvements are occurring
through the Vaughan, Markham and Richmond Hill areas with a focus on public transit
connectivity and between communities and to the City of Toronto.
-69-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 6 - 3
October 7, 2008 - 3 - Report No. PW08-035
Policy Directions
The two primary policy considerations are creating incentive through provision of an
extensive transit network, and discouraging single occupant traffic through parking
management, fee structures and controlled form of development.
Only by both encouraging use of transit and discouraging use of single occupancy vehicles
will congestion be controlled. Future policies must support both aspects.
4 lane vs. 6 lane Regional Roads
As a discussion item, the region presented the potential implications of a 4 lane vs. 6 lane
regional road network. Although 6 lane regional roads would better alleviate traffic
congestion, this type of solution is not necessarily practical or economical region wide. A
case was presented for 4 lane regional roads with an improved local collector network.
Thus approach would provide options for through traffic as well as improve block traffic
movements.
The impact of this type of regional solution would be increased traffic through collector
routes potentially resulting in traffic concerns in residential areas. It noted by the
consultants that without proactive change by all.agencies, the likelihood is that growth will
be constrained by congestion. The application of this approach will be further discussed in
future regional presentations.
Next Steps
The next steps in completing the Transportation Master Plan include:
• Complete the draft transit and road network modelling and planning policies;
• Provide another opportunity for the Technical Advisory Committee to provide
comment;
• The Region will host a transportation symposium on October 14;
• Final group of Public Information Centres will be held through November;
• 30 day Master Plan review period;
• Presentation to Regional Council January 2009.
OPTIONS
Recommendations as stated in this report.
FINANCIAL IMPLICATIONS
The implementation of the master plan will be primarilyfunded as a Regional program. The
master plan may also include recommendations requiring more local involvement and
- - 70 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 6-4
October 7.2008
coordination of the integrated
minimal cost implication to the
improvements program.
CONCLUSIONS
-4-
No. PW08-035
road network. Overall, it is expected that there will be
Town other than the current requirements of the road
The movement of people is one of the most vital aspects of creating and sustaining a
vibrant community. Although the regional master plan is focused on moving people within
and through the region as a geographic entity within the greater Toronto area, there are
significant local implications if movement. through each community is not adequately .
addressed in the process.
Town staff is at the table in reviewing the Regional direction to ensure Town needs are,
recognized and incorporated into the regional long term plans. There is also opportunity for
the public to attend sessions in November to review the direction and provide feedback.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens.
Objective C2: Enhance and promote public safety.
Objective D1: Continue the commitment of fiscal responsibility and accountability.
Objective D2: Enhance customer service.
PRE -SUBMISSION REVIEW
Management Team Meeting — September 16, 2008
Prepared by. llmar Simanovskis, Director, of Public Works, Ext. 4371
rmanovskis
Director of Public Works
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GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 7-1
ram- TOWN OF AURORA
AUR RA GENERAL COMMITTEE REPORT No.CS08-035
SUBJECT: IT Strategic Plan - RFP
FROM: Bob Panizza, Director of Corporate Services
DATE: October 7, 2008
RECOMMENDATION
THAT Council authorize staff to engage the services of Prior & Prior Associates Ltd.
based on their response to Request for Proposal #CS2008-65 to, a maximum of
$73,042 forthe purposes of completing the IT Strategic Plan and Electronic Services
Review, and
THAT staff be directed to present to Council the IT Strategic Plan upon completion of
this review.
BACKGROUND
Council approved as part of the 2008 Capital Budget process, the engagement of a
consultant to develop a 5 year strategic plan for Information Technology. The primary
focus of the strategic plan is to ensure that IT, is aligned with the business goals and
objectives of the Corporation and meeting current and future business needs.
Key deliverables of the IT Strategic Plan are to reveal the current assessment and
immediate opportunities as well as future technology direction by providing the
following:
• Research and interview Town staff to identify areas of strength as well as areas
of immediate opportunity (SWOT analysis).
• Review and document the Town's current applications, datasets, policies and
procedures to determine the level of service provided to staff and residents
through the use of technology.
• Provide recommendations for improving business processes related to current
and future applications with respect to projects and day to day work within IT.
• Provide recommendations for the best utilization of the existing technology
infrastructure and resources to accomplish its current and future technology
related services.
• Create a roadmap/plan to establish the strategic directions and priorities for
- 72 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 7 - 2
October 7, 2008 - 2 - Report No. CS08-035
information technology and electronic services over the next five years.
• .Create a clear definition of the roles and responsibilities for each of the sections
found within Information Technology as well as recommendations pertaining to
the IT structure and Governance.
• Provide a vehicle/model for properly evaluating incoming IT staffing
• Create a policy that defines when a business case is required, what that
business case should look like, how it is to be evaluated and prioritized.
• Obtain client feedback on Information Technology's performance and how
Information Technology can increase Customer Service (internal and external).
• Recommend hardware and software lifecycle plan including acquisition
strategies (PC, laptops, servers).
All recommendations from the plan will clearly demonstrate how they support the
Town's Corporate Strategic Plan through alignment with the defined strategic
imperatives.
COMMENTS .
The RFP for the engagement of a consultant to conduct the IT Strategic Plan was issued
on August 8, 2008 and was advertised on biddingo.com. The RFP was picked up by nine
companies. Upon closing on August 26, 2008 two bids were received. One from NegenlT .
Corp and another from Prior & Prior Associates Ltd.
The two bids received were reviewed and evaluated by staff using a number of criteria
including; Qualifications and Experience; Proponets Profile; Methodology and Work Plan
and Pricing. At the conclusion of the evaluation process, Prior & Prior Associates Ltd's
submission scored the highest.
The IT Strategic Plan serves as a critical foundation for the IT division's activities by
providing planning priorities from both a capital and operating perspective as well as
process improvement recommendations. The last IT Strategic Plan was conducted in
2003, covering a 5 year period from 2003 - 2007. A large part of the last review
focused upon the need for a financial system replacement, as this was one of the
largest corporate priorities for the corporation at the time.
Prior & Prior Associates Ltd. was engaged to conduct the last IT Strategic Plan. Staff
was very pleased with the level of professionalism and experience that Prior and Prior
brought forward during the last review. Many of the elements of the plan as brought
forward by Prior and Prior were embraced and adopted corporately, a testament to the
73 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 7-3
October 7, 2008 - 3 - Report No. CS08-035
value of their strategic vision and quality plans.
The scope of the engagement includes a comprehensive consultative approach
including all functional areas of the Municipality and will include interviews with the
following stakeholders:
• Elected Officials
• Senior Management Team (SMT)
• IT Steering Committee
• All departments and/or divisions.
As well as the interviews with the internal stakeholders, the public will be consulted in
order to solicit their feedback regarding electronic service delivery expectations for both
today and in the future.
The scope of the engagement also includes an assessment of the current IT environment,
review of IT in other similar municipalities, developing appropriate architectures and
complete with an implementation plan with budgetary amounts and organizational impact.
Costs associated with any recommendation will be justified and be inclusive of all
capital costs as well as ongoing operating costs and resources required.
Estimates of tangible and intangible benefits related to all recommendations will also be
provided and qualified. Finally, it is anticipated that the project will be completed by mid
January 2009.
OPTIONS
Option #1 as stated in the recommendations.
Option #2 that Council provide staff with alternative direction.
Option #3 that Council defer this initiative to a future year. Such an approach is not
recommended by staff as Council had already deferred the Strategic Plan initiative last
year during the 2007 Capital budget process. The outcome of the deferral resulted in IT
being without a Strategic Plan for the 2008 — 2012 timeframe. Operating without strategic
direction for two consecutive years would severely hamper ongoing IT operations.
FINANCIAL IMPLICATIONS
Council has approved, as part of the capital budget process the engagement of a
consultant via capital project number 14019 as attached, in the amount of $75,000.
The consultant's final report with the outcomes of the review (including financial
recommendations and organizational impact) will be presented to Council for consideration
- 74 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 7-4
October 7 2008 - 4 - Report No. CS08-035
to be included in the subsequent budget process.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D2: Enhance customer service
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
Objective D4: Create a respectful environment that fosters team work and open dialogue,
consistent with a Character Community. These Objectives acknowledge the responsibilities
required by governance that contribute to informed and involved citizens.
ATTACHMENTS
Attachment #1 — Capital Budget Sheet 14019
PRE -SUBMISSION REVIEW
Senior Management Team — September 24, 2008
Prepared by: K.. Bates -Denney ext. 4124
Bob Paniz
Director of Corporate Services
75
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 7 - 5
TOWN OF AURORA
CAPITAL BUDGET. -ANALYSIS BY PROJECT
Project ID :
Project Name
Department :
Service 1 Program
Year of Initiation :
Addresses Council Direction
14019
IT Strategic Plan
2007
No
Consultant to develop a 5 year strategic plan for IT. To ensure that IT is aligned with the
business goals and objectives of the Corporation to meet current and future needs. Please
note that this project was deferred from the 2007 Capital Budget.
The scope of this engagement will include interviewing departments, assessment of the
current IT environment, review of IT in other municipalities, developing appropriate
architectures, developing an implementation plan complete with budgetary amounts and
organizational impact.
ATTACHMENT
Pa e No: 44
Total Over (lJnder) Funded 0'601 :lZ5 000j j
76 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # B-11
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PL08-097
SUBJECT: Servicing - Regional Allocation Update
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: October 7, 2008
RECOMMENDATIONS
THAT within the urban boundary (See Figure 1) of the Town the Town of Aurora
supports the use of conditional allocation, as approved by the Region, for 342
greenfield units and 147 intensification units.
The Region of York has experienced several significant delays in providing the servicing .
infrastructure to service the growth of the overall Region. In order in order to address this
situation the Region has been providing interim allocation based on capacity and growth
projections. In October 2004 the Town of Aurora was assigned 2,151 units and in June
2005 another 450 units were assigned. This allocation was to be adequate to service the.
growth of Aurora until the end 2010. The Region's projection on the completion of
infrastructure has however changed from 2011 to 2012 and as such the Region has
approved a new policy to deal with this new delay. This policy will permit conditional
approvals for developments; however final approvals and permits will be conditional on the
completion of infrastructure.
COMMENTS
One -Year Supply (2011) of Servicina Capacity
In 2007 Regional Council adopted a policy to permit conditional draft plan approval for an
additional one year supply units in advance of servicing allocation availability in 2011. The
Region has subsequently confirmed this one-year servicing capacity to each municipality,
subject to a number of infrastructure triggers established bythe Region and the normal and
usual planning controls such as "no -pre -sales agreements" and the use of Holding (H)
symbols. This will allow a limited amount of applications to be processed and conditionally,
draft approved to yield a one year supply of lots once the allocation becomes available in
2011.
It should be noted that this one year servicing capacity relates to designated growth areas
within the urban boundary only and would not be available for new growth areas such as
the 2C Planning area (See Figure 1 for the urban boundary).
In keeping with the original Regional policy, the one-year supply of allocation is divided into
. 77 -
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 8 - 2
October 7, 2008 - 2 - Report No. PL08-097
greenfield and intensification components, with Aurora's 2011 servicing allocation
assignment as follows:
Intensification Units: 147
Greenfield Units: 342
TOTAL UNITS: 489
Planning report PL08-096 (Servicing Allocation Matrix) indicates that Aurora has allocated
all of the current capacity with the exception of 129 units (126 units if Council allocates to
the St. Johns lots) and that there are development applications submitted that would utilize
in excess of the remaining capacity. Thus in order to finalize the existing development
areas of. 2A, 213 and Yonge Street South the Town may consider utilizing the one year
Regional. allocation amounts.
In addition the residential infill potential of the Town is very close to reaching capacity with
150 of the 200 units being allocated and committed for allocation. Thus if new
infilVintensification projects are submitted it would be beneficial to allow the projects to be
considered and potentially approved with conditions that would permit construction when
the allocation triggers of the Region have been met.
The Regional policy was prepared to deal with a one year shortfall of allocation due to
infrastructure delays within the. Region. Should the town take advantage of this policy it is
important to note that this will allow limited applications to be processed and draft plan
approved only and the registration and building permits will be delayed until 2011 or when
the. allocation triggers of the Region have been met. Without enacting this process the
Town will not be able to process any new applications to the point of draft approval until
2011 which will cause a significant delay in the planning processing and unit supply within
the Town.
As noted above the Regional policy provides for an additional one year supply of 489 units
to be draft approved with restrictions on pre sales and permits until such time the
infrastructure has progressed sufficiently to permit issuance. It is anticipated that this will
occur sometime in 2011 with the exception of site plans for which permits maybe available
earlier to factor in the longer construction time frames. This would allow forthe build out of
existing communities and promote intensification within planned communities only.
Should Council endorse the regional policy for one year allocation each new application will
be considered accordingly to the policy and itwill be still be a Council decision iftheywant
to proceed on the basis of the new policy. Thus applications that do not meet the criteria
will not be considered. The criteria set out. by the Region as follows:
1. New draft approval be given priority on the basis of the following. strategic goals,
as a minimum threshold, that may, be further refined by the local municipalities;
a. The draft plan serves to work towards the completion of an existing
community or neighbourhood;
. 78 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 8-3
October 7, 2008 - 3 - Report No. PL08-097
b. The draft. plan provides for the implementation of key Regional or local
planning and/or infrastructure priorities;
c. The draft plan provides for the implementation of the Transit Oriented
Development as outlined in the Regional Guidelines and provides for
enhanced transit usage;
d. The draft plan provides for intensification and/or infill;
2. Local municipalities will determine in the context of their Official Plans the
priorities for approving draft plans of subdivision.
3. Intensification will be determined by the local municipalities through the
application of their Official Plans in keeping with the Regional Official Plan
policies.
4. Communities have substantial building underway and require further Draft
Approvals for completion.
In addition the Region has recognized that higher density intensification site plans require a
longer construction period also allowed site plans to commence construction 18 months
prior to the completion of the infrastructure.
OPTIONS
Option 1. As stated in the recommendation of this report.
Option 2. Council may delay the implementation of this policy to until the remaining
129 units have been allocated (draft approval of Sifton and, Daniels — Phase
1).
FINANCIAL IMPLICATIONS
The policy and by-law are tools for Council's use in planning for growth. Financial
projections are based on approximately 400 building permits being issued each year.
While it is difficult to ensure that this will happen in individual years, over a several year
period this should be achievable based on the current allocation granted to the Town.
LINK TO STRATEGIC PLAN
The Strategic Plan has objectives of well planned growth. Careful consideration of the
allocation of servicing capacity will help achieve this.
CONCLUSIONS
Due to Regional infrastructure delays there will be a region wide shortfall in the ability to
provide allocation to meet the regional growth projections. In order to address this situation
- 79 -
GENERAL COMMITTEE - OCTOBER 7, 2008
1 TEM # 8 - 4
October 7, 2008 - 4 - Report No. PL08-097
the Region has initiated a new policy to provide additional allocation on a conditional basis.
This allocation will be a one time allotment of 489 units for Aurora. Should Council endorse
the Regional policy, new applications will be considered based on established criteria and
may be permitted to be processed and draft plan approved with conditions restricting pre
sales and building permit issuance.
This one time allocation will not apply to new growth areas such as the 2C planning area
and will only permit the completion of existing communities and intensification. Future
growth areas will require the Region to complete the required infrastructure and allocate
new units which is anticipated to occur post 2012.
ATTACHMENTS
Figure 1 - Urban Boundary
PRE -SUBMISSION REVIEW
Management Team Meeting — September 24, 2008
Prepared by: Jim Kyle, Manager of Policy Planning
Extension 4345
Marco ka—trfuao, MCIP, RPP
Director of Planning and Development
Services
-80-
GENERAL COMMITTEE - OCTOBER 7 2008 llrFmli 8 5
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GENERAL COMMITTEE - OCTOBER 7. 2008
ITEM# 9-1
�- TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PL08-096
SUBJECT: Servicing Allocation Matrix
FROM:, Marco Ramunno, Director of Planning and Development Services
DATE: October 7, 2008
RECOMMENDATIONS
THAT the attached Matrix for the Allocation of Servicing Capacity, Appendix 1, be
adopted by Council to be used to determine applications that maybe considered for
allocation.
That Council allocate 3 units of the allocation to St. John's Road Development
Limited (pile: D12-00-1A) to provide for partlots that were merged with the adjacent
plan of subdivision.
BACKGROUND
The allocation of services to individual development applications is granted by Council
based on capacity numbers provided by the Region of York.
The allocation of sewer and water capacity to permit development.is constrained In York
Region. Several major infrastructure projects have undergone additional review and study
due to concern with the environmental impacts of these projects. The Region anticipates
that very little additional servicing allocation will be available until 2011 or 2012. Regional
staff have undertaken a rigorous review of the overall system and identified a limited
amount of capacity that remains available to service development in the mid term. On that
basis, Regional Council has approved servicing capacity to provide for growth based on
population projections for each of the municipalities that are serviced by the York Durham
Servicing Scheme.
At the November 22, 2005 Council meeting, By-law 4721-05.D, dealing with the adequacy
of services for new development, was enacted by Council. Subsequently on January 17,
2006 Council adopted the servicing allocation policy and directed staff to prepare an
allocation matrix to prioritize development applications suitable for servicing allocation.
Furthermore on January 15, 2008 Council revised the allocation policy to remove the
criteria pertaining to "Front Ending". The approved policy is included as Appendix 3.
COMMENTS
Staff have now updated the allocation matrix based on the current status of each proposal
and the matrix is attached as Appendix 1. The following chart provides a summary of the
applications being considered at this time for allocation (since the last update) and based
W*411!
GENERAL COMMITTEE - OCTOBER 71 2008
ITEM # 9 - 2
October 7 2008 -2- Report No. PL08-096
on the rankings indicates that there is full allocation for the additional 3 units within the St.
John's Development, along with the Sifton application and thus only 98 units of allocation
for the Daniels application (The application can be approved with phasing provisions to
permit 98 units in the first phase). It should be noted that the Daniels application is a
resubmission on the same lands as the former Clairtree application.
When each application is presented to Council for approval, Council will be requested to
formally allocate servicing. It should, however, be noted that the allocation may also
include certain restrictions pertaining to registration.
In addition due to the merging of part lots on the St. John's Road Development the Region
of York requires that 3 additional units be allocation to finalize this development. Should
Council allocate such units then the units will be removed form the remaining capacity and
the next allocation update will reflect such changes.
nnriatwrl Rpntpmhpr 2008 Matrix results
Name
File #
Units
Ranking
Remaining
Capacity (129
St. John's
D12-00-1A
3
1
126
Sifton
D12-04-07
28
2
98
Daniels
612-03-06
179
3
-81
Perwick
D14-16-05
184
4
-265
The Region of York still anticipates that new allocation will not be available until 2011 or
2012, however the Region has prepared a new policy that will allow a limited amount of
draft plan approvals and site plans to be processed without allocation provided no permits
are issued until the allocation is available. The Region has also prepared policies
pertaining with servicing triggers pertaining to allowance for an additional intensification
reserve to accommodate inflll residential development within Regional Corridors. It is
intended that this "Intensification Reserve" would allow inflll project to proceed with certain
holding and pre -sales restrictions to ensure occupancy does not occur until the
infrastructure is operational. The Region has indicated that these reserves for Aurora will
consist of 342 units for draft plan of subdivision and 147 units for site plan infill for a total of
489 units. More details pertaining to this allocation are Included within Planning Report
PL08-097.
In addition, on June 21, 2007 Regional Council approved a new policy, Sustainable
Development Through LEEDT"', which will provide an increase in water/wastewater
servicing allocation to high density residential development proposals meeting a variety of
sustainability objectives. In addition the new Planning Act makes it possible to deal with
sustainability issuesthrough site plans. Planning Staff will be preparing a report to Council
pertaining to changes required within the Official Plan and Site Plan process to deal with
"sustainable design" features of site plans.
The attached Appendix 2, contains a list of all applications that have servicing allocation or
require servicing allocation.
-83-
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 9 3
October 7, 2008 -3- Report No. PL08-096
OPTIONS
Option 1. As stated in the recommendation of this report.
Option 2. Currently allocation is reviewed every six months, based on applications
received. This review period appears to be appropriate; however Council
can suggest alternative review periods.
FINANCIAL IMPLICATIONS
The policy and by-law are tools for Council's use in planning for growth. Financial
projections are based on approximately 400 building permits being issued each year.
While it is difficult to ensure that this will happen in individual years, over a several year
period this should be achievable based on the current allocation granted to the Town.
LINK TO STRATEGIC PLAN
The Strategic Plan has objectives of well planned growth. Careful consideration of the
allocation of servicing capacity will help achieve this.
CONCLUSIONS
Staff have prepared a Matrix to be used by Council in determining which applications shall
be considered for allocation (Attachment 1). The applications with the highest rankings will
be prioritized for allocation. Actual allocation will not occur until Council approval of the
application, at the appropriate trigger date, as set out within the allocation policy. There are
currently 129 units of allocation remaining (an additional 60 units are available within the
"Core Area"). The highest ranked applications are St. John's, Sifton and Daniels with only
98 units available for Daniels which would require the application to be phased.
The Region. of York has adopted a new policy pertaining to a additional one year interim
allocation supply available to the Town and the details of this policy are outlined within
Planning Report PL08-097,
St. John's Road Development requires 3 additional units based on the combination of part
lots. These are part of the Registered Plans; however they were missed when calculating
servicing allocation since they straddled two plans.
ATTACHMENTS
Appendix 1 Allocation Matrix
Appendix 2 Draft and Pending Applications
Appendix 3 Council approved allocation policy
Figure 1 -3 Application Location Maps
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 9 - 4
October 7, 2008 - 4 - Report No. PL08-096
PRE -SUBMISSION REVIEW
Management Team Meeting — September 24, 2007
Prepared by: Jim Kyle, Manager of Policy Planning
Extension 4345
Marco Ram nno, MCIP, RAP
Director of Planning and Development
Services .
- 85 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 9 - s
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GENERAL COMMITTEE - OCTOBER 73,2008 (ITEM # 9 - 6
APPENDIX 2
Town of Aurora- Servicing Allocation- Updated October 2008
#
File Name
File No. &
Status & Date
# of
Site Characteristics & Detailed Status
Date
Approved
units
Received
Council Allocated
1
Schickendanz
D12-01A03
Registered
38
40 units. 2 permits issued
2
CDCL
611-02-07
153 units of approved
153
Site plan approved.
Developments
allocation
_
3
J.A.
D12-PLC-
Approved
1
Creation of an additional "Suburban
Developments
03-02
2006-06-10
Residential' development lot with a
2002-10-28
minimum lot size of 0.2 ha 0.5 ac .
4
Lips
D14-06-02
Servicing allocated
0
(7) Row Dwellings. Servicing allocated
2002-04-23
2005-09-27
and site plan delegated on 2005-09-27. .
D11-02-05
New application submitted for Office uses.
5
Magna
D14-19-03
Condo agreement in
10
Vacant land condominium for 10 single
D07-03-3A
process.
detached dwellings.
2003-05-05
6
Brookvailey
D14-06-05
Registered
75
Single Detached Dwellings on a variety of
Loukres
D12-05-2A
lot sizes. Registered August 26, 2008.
7Y
Ballymore
D14-04-04
Phase 1 Registered
38
60 detached dwellings. 33 units registered
D12-04-1A
Phase 2 D/A
and 22 permits issued.
8
MI Developments
D12-01-
Draft Approved
134
Application for 134 townhouses. Public
06A
Planning Meeting June 28, 2006. Draft
1)14=03-06
approved on August 14, 2DO7.
9
Polsinelli
D12-01-01
Draft Approved
61
Draft approved on
10
Cook
D07-02-06
I Draft Approved
22
Draft approved on October 16, 2008
11
Core Area Infill
I Committed allocation
200
SEE NEXT CHART
Subtotal
732
2B Extra Allocation
12
St. Johns
D12-00A01
Registered
376
408 units extra allocation, 32 built.
13
Preserve
012-01A05
Registered
70
Detached dwellings on a variety of lot
2001-11-19
sizes.
14
Minto
D12-01-4A
Registered
117
Preservicing granted for Phase 2 on
(Amend),
March 29, 2007
2005-11-22. Registered
2004-11-26
Subtotal
563
Allocated Units Built
Jan 1, 04 to Aug 31,
05
98
Allocated units built
1079
Sept 1, 05 to October
2, 08
Total
2472
Original Region
AI location
2151
New Regional
Assignment June 05
450
Total Region
Allocation
2601
Remaining Capacity
129
-87-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 9-7
Appendix 2 — Con't
Core Area Infill
#
File Name
File No. &
Status &
# of
Site Characteristics & Detailed
Date
Date Approved
units
Status
Received
1
Aurora Heights
D14-08-02
By-law approved, site
61
4 one -bedroom, 55 two -bedroom and
Development
2002-05-03
plan delegated
2 three -bedroom units for a total of 61
D11-01-05
2005-08-16
condominium units. By-law approved,
2004-12-15
site plan delegated 2005-08-16.
2
WED Investments
D09-03-97
Approved in principle
58
6-storey condominium building with
(Amcurin —
D14-16-97
2005-06-29
commercial on ground floor (14 units
Cordons)
1997-08-12
79.9m or less, 26 units 80m-109:9m &
18 units 110m or larger). Approved in
principle at the 2005-06-29 Public
Planning Meeting.
3
2091585 Ont. Inc.
D14-08-06
Under review
15
5 storey apartment building (rentals)
Submitted
4
1087931 Ont. Ltd.
D14-11-06
Under review
5
5 infill townhouses
Submitted
5
Petratos
D14-16-06
Under Review
2
Scheduled for March 28, 2007, Public
Meeting.
6
Robert Delcourt
D14-05-07
Consent approved
3
Severance of lands has been
and Rui Chan Lin
conditionally
approved by C of A subject to
conditions not yet satisfied.
Total
144
Previously Built
B
Allocation
200
Remainin
50
som
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 9 - 8
Appendix 2 - Con't
Applications Requiring Servi Ing Allocation
#
File Name
File No. &
Status
# of
I Site Characteristics & Detailed
Date
units
Status
1
Pandolfo
D14-21-03
Pending further
29
Single Detached Dwellings on a
D12-03-2A
information
variety of lot sizes. Comments were
2003-05-07
issued on 2003-10-14.
2
Mattamy (2B)
D09-O6-04
Pending further public
11p
Mixed Use includ'mg "Medium -High
S. Blue
2004-04-16
meeting
Density Residential." Public Meeting
D14-07-00
held on 2001-02-28. Pendingfurther
1999-12-14
public meeting once outstanding
issued are resolved.
3
Perwick
509-03-05
Currently being
184
Seven "storey residential condominium
D14-16-05
reviewed
consisting of 184 units. Inactive
2005-10-11
_
4
Silverhill
D14-30-03
Pending further public
8
Eight Row Dwellings, Council
2003-08-07
meeting
directed applicant to address
outstanding issues at the 2004-02-26
public meeting. Application to
proceed to a further public meeting.
File closure letter sent on 2005-03-16
and applicant responded to keep the
file open.
5
Magna
D09-02-03
Pending
16
Detached dwellings ranging from 0.84
2003-01-27
to 1.59 acres (0.34 to 0.64 ha).
Application in 2C area.
6
Daniels Group
D14-17-06
Application under
179
"Medium -High DehsityResidential
(Claretree)
D12-02-06
review
Application. Application has been
circulated.
7
Slfton
D12-04-07
Application under
22
Single Family Residential. Application
review
being processed..
8
P.A.R.C.E.L
D09-03-08
Submitted July 31,
46
Under review
D14-14-08
2008
Total
594
S:\Planning\D00 Generaftervicing allocation\Oraft and pending list of applications - October 2008.doo
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 9 - 9
Appendix 3
Revised January 15, 2008
Policy for the Allocation of Servicing Capacity
All development that will have the effect of creating new or additional residential
dwelling units within the Town of Aurora and is subject to By-law, 4721-05.D shall
be governed by this policy.
Servicing Allocation Policy
A) In this by Policy
i) "Servicing Capacity" means water and wastewater capacity within
the York Durham Servicing System as distributed by the Region of
York and allocated by the Town of Aurora.
B) No residential development will be given final approval pursuant to the
provisions of the Planning Act except in accordance with this policy.
C) Non residential development shall not require the specific allocation of
sevicing capacity but shall in all other respects be subject to the Town's
policies, by-laws and conditions of approval pursuant to the provisions of
the Planning Act with respect to servicing availability. This does not
preclude the need to ensure that there is adequate capacity within the
Town's distribution system.
D) Council will be solely responsible for the allocation of servicing capacity to
developments: Developers groups may request, that such capacity is
assigned to a property be transferred but the discretion to provide for any
such transfer shall rest with Council.
E) Applications that are incomplete (incomplete under .the terms of the
Planning Act or incomplete based on studies required by the Town as
listed within the application review letter to the applicant) will not be
considered for allocation.
F) Applications for which a "file closure" letter has been sent will on the date
set out within the letter lose their allocation unless the closure date is
extended by staff.
G) Should several applications obtain equal rankings, Council may authorize
Staff to prorate the available allocation among the applications. In
addition, in appropriate situations distribution may be made on a pro -rated
basis.
H) Upon completion of the ranking matrix, Staff, based on total available
allocation, will determine a "cut-off" point to determine applications that
2
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 9 - 10
can proceed and those that are not suitable to be considered for
allocation. Applications that are not considered suitable for allocation
consideration must wait until additional allocation is available or until a
recommended or allocated application "loses' its allocation.
1) Applications within the "2C = Northeast Aurora Planning Area" will not be
granted allocation or be included within the ranking matrix until such time
as a phasing strategy is approved by Council as part of the Secondary
Planning process for the "2C" lands.
Priority Criteria Ranking
The allocation of servicing capacity shall be based on the following:
Council will give priority to developments that restore, protect and
enhance Natural Heritage Features in keeping with Official Plan and
Provincial policies pertaining to environmental protection.
(Applications are given from 0-2 points with 2 points being the
highest score). In addition conveyance to the Town or other public
authority of Natural Heritage Features such as woodlots, wetlands etc
will increase the points to 3.
2. Council will give priority to projects that currently can be serviced, with
minimal or no municipal investment in infrastructure .required.
(Applications are given from 0-3 points with 3 points being the
highest score).
3. Council will give priority to projects that further the Town's economic
development objectives (Applications are given from 0-2' points
with 2 points being the highest score).
4. Applications that represent a logical expansion of the community are
favoured. (Applications are given from 0-2 points with 2 points
being the highest score)
5. Applications that have satisfactorily addressed all department and
agency comments will receive 3 points. Applications that have not
addressed all comments will receive 1 or 2 points dependant on
status.
6. Servicing Capacity will not be granted to any development unless it
conforms to the Official Plan, and such policies respecting urban
design, density etc. as may be contained within the Official Plan or
guidelines prepared in accordance with it and Council has approved
the development. (Applications are given from 0-3 points with 3
points being the highest score)
Council will retain a proportion of the allocation to ensure important projects
2
-91.
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 9 - 11
can proceed. The 200 units reserved for Historic Core infill reflects this
criteria. Such developments must comply with the Town's Urban Design and
heritage preservation objectives. (Currently applications under consideration
would utilize all of this capacity).
All development applications that meet the criteria must use capacity within a
reasonable timeframe in the application approvals chart below. Failure to use
the capacity within this timeframe will result in the lossof the allocation, In
addition the servicing allocation status list will be reviewed at least annually.
Application Type
Council Allocation
Trigger
Deadline for use
Allowable
Timeframe
Plan of Subdivision
Draft Approval
Registration
2 ears*
Plan of
Condominium
Draft approval
Permit issuance
12 months
Site Plan
Execution of the
agreement
Permit Issuance
18 months
Consent
Committee Decision
Permit issuance
18 months
* In addition the registered agreement shall contain a clause indicating a
date for which allocation is removed should permits not be issued. In addition
it is anticipated that larger subdivisions will phased and In this case the
conditions of draft plan approval shall require a phasing strategy which must
be adhered to in order to retain allocation for future phases.
Updates to the Official Plan Policies, Provincial Policies and other regulatory
policies may have the impact of changing the ranking of the allocation or
adding new priorities. These shall be incorporated into the annual review of
the allocation status list and this policy shall be revised accordingly.
The allocation criteria will be used to evaluate applications and based on this
evaluation a preliminary allocation chart will be prepared, Actual allocation will
however be subject to Council approval of the application at the appropriate
trigger date as set out in the above chart.
SAPlanningW00 Generaftervicing allocarion\Servlcing Allocation crieria Schedule A - Revised January 15, 2008 -
Approved Option 3 .don
-92-
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GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 10 -
r� TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No.CS08-037
SUBJECT: Clean Yards By-law
FROM: Bob Panizza, Director Corporate Services
DATE: October 7, 2008
RECOMMENDATIONS
THAT staff report CS08-037 be received for information; and
That no further amendments to the Town's Clean Yard By-law be implemented.
BACKGROUND,
At the August 12, 2008, Council Meeting,.Ms. Gail McIntyre attended as a delegation to
address Council on two separate issues.
Ms. McIntyre requested that the Town performmaintenance on an old oak tree which is
Iodated on private property, which is the site of the former Price Chopper store on Yonge
St. north of Wellington. As well, Ms McIntyre advised that she is cultivating a meadow on
her front lawn, which includes grasses that are over 8 inches tall. Ms. McIntyre indicated
that a neighbour is complaining under the Clean Yards By-law, but that she has received
clearance from the By-law Services Department that her meadow is allowable under the
by-law.
Council subsequently adopted the following recommendation:
"THAT the comments of the delegate be received and referred to staff."
COMMENTS
Oak Tree
The issue of the mature oak tree on the former Price Chopper property has been referred
to the Leisure Services Dept. to be followed up on with the property owner. Although the
tree has been designated for protection under the Heritage Act, the Town does not have
any jurisdiction to enter onto private property to maintain trees nor to compel the property
owner to address the condition of the tree unless it is dead or dying and poses a threat to a
person or property. Unless Council provides direction to conduct maintenance on this tree,
this issue will not proceed any further.
-96-
GENERAL COMMITTEE - OCTOBER 73, 2008
ITEM # 10 - 2
October 7, 2008 - 2 - . Report No. CS08-37
Lonq Grass
The Town's Clean Yards By-law was passed in 2002 to address a number of minor
property -related complaints including non maintenance of yards i.e. un-kept grass or
weeds on properties in Town. The by-law restricts the height of grass to eight inches. On
average, the Town receives between 75 and 100 complaints on un-kept grass each year,
with this year being particularly busy due to the abnormal amount of rain that we have
received. At this time, the by-law is enforced on a complaint basis only. Before any Notices
or Orders. are sent out to property owners however, staff attend the property to do an
inspection. If the grass on the property is in excess of eight inches, a Notice of Violation is
sent to the owner of the property giving them 7-10 days to have the grass cut. A letter is
also sent to complainant to inform them of the action taken by the Town. If the property
owner fails to comply with the Notice of Violation, the Town can enter onto the property and
perform the work and have the costs placed on the property taxes. Compliance is received
in most if not all cases. Staff have only had to perform the work on three properties this
year.and they were related to marijuana grow operations where the owners were not
responsive.
The intention of the by-law is to ensure that grass on all properties in Town is maintained
and not allowed to become overgrown. During the drafting of the by-law staff did consider
certain landscaping applications particularly on residential properties where the owner has
planted tall perennials or ornamental grasses as part of their landscape design. Staff in
determining whether a violation exists look for a design or a plan for the property. In cases
as outlined by the delegate, staff would attend the property and do an inspection to make
this determination. This approach has been successful thus far, with only a handful of
situations as outlined by the delegate.
With respect to Ms. McIntyre's property, the Town did receive a complaint however after
inspecting the property staff determined that it did not violate the by-law and that Ms.
McIntyre could continue to. grow her ornamental garden. Therefore no further action is
needed on this matter.
OPTIONS
Option #1 — As stated in the recommendation of this report.
Option #2 — Council may direct that the.by-law provide for additional detail to address the
concerns expressed by Ms. McIntyre's concern.
97-
GENERAL COMMITTEE - OCTOBER 7. 2008
ITEM # 10 - 3
October 7, 2008 . .3 - Report No. CS08-37
FINANCIAL IMPLICATIONS
There are no financial implications related to the recommendation in the report.
CONCLUSIONS
The number of complaints that the Town receives related to the delegate's concern does
not necessitate amending the Town's Clean Yards By-law. In those instances, where there
is concern, staff can and have dealt with the property in question and obtained compliance.
LINK TO STRATEGIC PLAN
Goal C: Promote a healthy environment that fosters social and physical well being
Objective Cl: Maintain, respect, preserve and enhance natural environment, natural
heritage and green spaces..
ATTACHMENTS
None
PRE -SUBMISSION REVIEW
Management Team Meeting — October 1, 2008
Prepared by: Chris Alexander ext. 4241
*Pan
Director of Corporate Services
SME
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 11-1
r`�� TOWN OF AURORA
AURORA COUNCIL REPORT No. FS08-046
SUBJECT: OMEX Insurance Reassessment
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE:, October 7, 2008
RECOMMENDATIONS
THAT Council authorize the Treasurer to pay the balance of the OMEX Insurance
reassessment in 2008.
BACKGROUND
As a result of Report No. CS06-029 Council passed the following resolution:
THAT Council authorize the payment of the insurance reassessment of $24,311
annually for the next 4 years to OMEX effective in 2007, and
THAT this amount be charged to the Town's insurance reserve account.
When this motion was passed we were still a member of the Ontario Municipal Insurance
Exchange program. However, in 2008 we switched insurance carriers resulting in OMEX
requesting our municipality to sign a Promissory Note for $77,303.82 which is the balance
owing.
Attachment #1 is a copy of the Promissory Note, under interest payment they will be
charging us interest at the Bank's prime rate plus 2% to carry this debt for us for the next 3
years.
COMMENTS
When Council approved this resolution it made more sense to pay it over the 4 years as
there was no interest charge on the debt.
Also due to accounting requirements we were obligated to set the debt up as an accounts
payable in our accounting system which means the funds have been set aside for this
liability.
As a result of OMEX's change in position on this debt it now makes sense to pay the debt
in full and OMEX has indicated that if we pay the balance by the end of October there will
be no interest charge applied.
GENERAL COMMITTEE - OCTOBER 71 2008
ITEM# 11-2
October 7,,2009 - 2 - Report No. FS08-046
OPTIONS
1. As stated in the recommendations of this report.
2. That we continue to pay the OMEX reassessment as per the original direction of
Council.
FINANCIAL IMPLICATIONS
If we agree to sign this promissory note we will be paying interest at a rate of 6.75%
whereas the rate we are earning on this money would be in the 3.5% range, therefore. it is
costing the municipality 3.25% to carry this debt when we have the money to pay.
As Council passed a resolution to pay this reassessment off over 4 years we will require
Council to approve this change in direction.
CONCLUSIONS
Now that we must pay interest on the reassessment, and we have the money set aside for
this liability it makes more sense to pay the debt in full
ATTACHMENTS
Attachment #1 — Three -Year Interest Bearing Promissory Note
LINK TO STRATEGIC PLAN.
Goal "A" - To Maintain a Well Managed and Fiscally Responsible Municipality.
PRE -SUBMISSION REVIEW
Management Team — October 1, 2008
Pr are by ..John Gutteridge, ext. 4111
L. John Gutteridge
Director of Finance/Treasurer
- 100 -
GENERAL COMMITTEE - OCTOBER 7, 2008 /TEM # 11 .31
ATTACHMENT#1
THREE-YEAR INTEREST BEARING PROMISSORY NOTE
Principal: $77,303.82 Due Date:. January 1, 2010
PROMISSORY NOTE
The undersigned, The Corporation of the Town of Aurora (the "Municipality'), hereby
promises to pay to the order of ONTARIO MUNICIPAL INSURANCE EXCHANGE
("OMEX") the principal amount of $77,303.82 with interest thereon, all in accordance with and
subject to the following.provisions:.
1. Principal Payments
Subject to the prepayment provisions of Section 3 hereof and the default provisions of
Section 6 hereof, the. principal sum hereby secured shall become due and.payable in two
(2) annual payments as follows:
January 1,.2008
$ 25,767.94
January 1, 2009
$ 25,767.94
January 1, 2010
$ 25,767.94
2. Interest Payments
Interest shall be calculated and compounded monthly commencing on January1, 2008
and payable thereafter. on January 1, 2009 and January 1, 2010 at the prime rate of
interest charged by the Canadian Imperial. Bank of Commerce to its most favoured
commercial borrowers from time to time plus 2%, to be determined and adjusted annually
in advance on the 1st day of January in each year.
3. . Prepayment Privilege
The Municipality, when not in default hereunder, shall have the right at any time and
from time to time to prepay in whole or in part the balance of the principalamount then
outstanding without notice or bonus or penalty.
4. Place of Payment
Payments of principal and interest hereunder shall be made to OMEX at 200 Cochrane
Drive, Unit IA, Markham, Ontario L,3R 8E7, or at such other location as the Municipality
maybe notified in writing by OMEX.
101 -
GENERAL COMMITTEE - OCTOBER 7y 2008
ITEM # 11 - 4
-.2
5. Interpretation
(a) The division of this Promissory Note into sections, paragraphs, sub -paragraphs
and clauses and the insertion of headings are for convenience of reference only
and shall not affect the construction or interpretation of this Promissory Note.
(b) Words importing the singular number only shall include the plural and vice
versa. Words importing the use of any gender shall include all genders.
(c) All dollar amounts expressed herein are expressed in terms of Canadian dollars.
(d) Whenever any payment or any action is required to be made or taken hereunder
on a day which' is a Saturday, a Sunday,or a day upon which the banks are not
generally open for business in Toronto, Ontario (such a day is referred to herein
as a "Non -Business Day" and every day,which is not a Non -Business Day is
referred to herein as a "Business Day"), such payment shall be made and such
actions shall be taken, as the case may be, on or before the requisite time on the
next Business Day.
(c) This Promissory Note shall be, governed by and construed and interpreted
exclusively in accordance with the laws or the Province of Ontario and the laws
of Canada applicable therein.
(f) To the fullest extent permitted 'by law, the Municipality shall make all payments
hereunderwithout regard to any defence, counterclaim or right of set-off
available to it.
b. Default and Acceleration
The balance of the principal amount then outstanding together with interest shall, at the
option of OMEX, immediately become due and payable in the event that the Municipality
fails to make any payment of principal or interest due and owing hereunder within five
(5) Business Days ,after OMEX .gives notice in writing to the Municipality that such
payment of principal or interest has not been paid as. and when due.
7. Waiver
The Municipality hereby waives demand and presentment for payment, notice of non-
payment, protest and notice of protest of this Promissory Note.
8. Notice
Any notice, demand or other instrument required or permitted to be given to the
Municipality shall be given in writing or by telecopier to the Municipality at its business
address. Any notice delivered to the Municipality shall be deemed to have been given
- 102 -
GENERAL COMMITTEE- OCTOBER 7, 2008 ITEM # 11 - 5
3
and received on the day it is so delivered, provided that if such day is not a Business Day,
then the notice shall be deemed to have been given and received on the Business Day
next following such day. Any notice given by prepaid registered mail shall be deemed
given and received on the third Business Day after its mailing. Any notice transmitted by
telecopier or other form of recorded communication, including e-maids, shall be deemed
given and received on the first Business Day after its transmission.
9. Authorizing Byji _W
The Municipality acknowledges that it has enacted an authorizing by-law granting
authority to its officers to execute this Promissory. Note.
FOR VALUE RECEIVED
Corporation of the Town of Aurora
Authorized to be executed by
By-law No. passed on
The day of Per:
Mayor
Clerk
WrOkle
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 71 - s
- 104 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 12-1
TOWN OF AURORA
AuRKORA GENERAL COMMITTEE REPORT No. ADM08-014
SUBJECT: Notice Board Advertising RFP
FROM: Bob Panizza, Director of Corporate Services .
DATE: October 7, 2008
RECOMMENDATIONS
THAT the report ADM08-014 "Notice Board Advertising RFP" be received; and
That Council approve a two year contract with the Era Banner Newspaper for the
Notice Board ad page(s).
BACKGROUND
Currently, the Town publishes, on average, a page and a half Notice Board advertisement
in each Tuesday edition of the Era Banner newspaper. The Notice Board provides
information about Council and Committee agendas, policies and decisions, Town services
and programs, planning issues and community events.
In 2007, after reviewing the results of an RFQ (issued June 5, 2007) for the Town's Notice
Board Advertising, in which The Auroran Newspaper and the Era Banner submitted quotes,
Council requested that staff instead issue an RFP to investigate whether any other creative
options for disseminating the weekly information were possible.
On February 1, 2008, staff issued and publicly advertised an RFP for the Notice Board
advertising, including a request for creative solutions to distributing the Town's weekly
information. During the period of time the bid was open, Council and staff were conducting
preliminary budget deliberations and the annual budget earmarked for the Notice Board
changed, rendering the final bids obsolete.
With final budget approval in place, staff eventually issued a new RFP in August for the
Notice Board advertising. Six companies picked up the RFP, with only the Era Banner
submitting a bid. Following are the details of the submission.
COMMENTS
Costs
The following table summarizes the number of issues produced annually, circulation,
readership, delivery schedule and method, deadlines and rates proposed by the Era
Banner:
- 105 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 12 - 2
October 7, 2008 -2- Report No. ADM08-014
Bidder
The Era Banner
Number of issues
51
produced per year
Aurora Circulation
15,000
Readership
Based on KUBAS CONSULTANTS 2005 Metroland
Readership Survey
86.9% of readers read the last issue of the Era Banner
83% or readers rate the paper as good to excellent for
community news
Delivery Schedule
Guaranteed on Tuesday .m.**
Delivery Method
Household: Carriers
Business: Canada Post
Deadlines
Booking: Noon prior Friday
Material: Prior Monday
Rates:
Yr 1 $31,671 (2009)
One (1) Full Page
Yr 2 $32,232 (2010)
(2-colour— blue and
Yr 3 $32,793 (2011)
black)
Yr 4 $33,354 (2012)
Rates foradditiona!
Percentage of full page rate based on space required e.g. 1/4,
space
1/3, 112, 3/4, etc.
In a follow up to Council's interest in alternative creative options, staff contacted the five
other companies that picked up the bid but did not submit. For two of the companies, the
bid requirements did not fall within the scope of their field, while the others that were in the
print and marketing profession cited insufficient budget, and tight print and delivery
deadlines as the reasons they did not submit.
Staff further investigated other possible creative options by contacting other municipalities
in the Region. Each of the municipalities contacted (Richmond Hill, Newmarket, Markham,
Whitchurch-Stouffvilie and East Gwillimbury) also use weekly Town page advertising in
their local papers as a means for disseminating the same type of information the Town of
Aurora does. Some of the larger municipalities also use enhanced tools such as
Council/Ward newsletters, e-mail broadcasts, electronic and print newsletters and by -
weekly council highlights.
I'lrOVE
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 12 - 3
October 7, 2008 - 3 - Report No. ADM08-014
Aurora staff are currently using existing communication tools such as the Town website, an
increased number of media releases and advisories, and are working to develop new tools
including Council Highlights.
FINANCIAL IMPLICATIONS
The current price for a one page two colour section (black & blue print) is $30,370 however
on numerous times throughout the year the Town has had to utilize an additional one half
page in order to accommodate expanded. advertising and notices that require exposure in
the Notice Board. The overall budget for advertising in 2008 is $65,000 which
predominantly covers the costs for the Notice Board and other advertising that is required
through the Communications Division. To date the Town has expended approximately
$48,000 for advertising.
The costs quoted by the Era Banner of $31,671 for 2009, and $32,232 for 2016 are
close to the rates which the Town is currently paying the Era Banner for the notice
board advertising.
Going forward, staff notes that the Era -Banner is offering continued discounted rates for
the next four years, with a nominal increase each year. Staff will budget accordingly for
2009 and 2010, based on the rates provided and anticipated advertising space
required.
CONCLUSION
As the Era Banner is the only company who has submitted a bid and the Town currently
runs. its weekly notice board page(s) in that publication, it is reasonable that the Town
continue weekly production of the Notice Board with The Era Banner.
ATTACHMENTS
10 MIN
LINK TO STRATEGIC PLAN
Goal D
Ensure transparent, accountable and open governance in concert with informed and
involved citizens
D1: Continue the commitment of fiscal responsibility and accountability
D2: Enhance customer service
D3: Be accountable and transparent to residents by ensuring open and accessible
information flow and accessible decision -making
107 -
GENERAL COMMITTEE - OCTOBER 75 2008
ITEM # 12 - 4
October 7, 2008 - 4 -
PRE -SUBMISSION REVIEW
Management Team meeting, September 30, 2008.
W*M-Aeml01V
Prepared by. Kristen Yemm, Communications and Marketing Co-ordinator, Ext. 4228
Bob Panizza
Director of Corporate Services
- 108 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 13.1
TOWN OF -AURORA
AUR_QRA GENERAL COMMITTEE REPORT No. CS08-038
SUBJECT: Council and Council- Staff Communications
FROM: Bob Panizza, Director of Corporate Services
DATE: . October 7, 2008
RECOMMENDATIONS
THAT report CS08-038 be received for information.
BACKGROUND
At the February 19, 2008 General Committee meeting, Council provided the following
directive:
Memorandum from Mayor Morris
Re: Communications between 1) Staff and Council 2) Council Members
THAT the memorandum from the Mayor entitled "Communications between 1) Staff
and Council 2) Council Members" be referred to staff to provide proposed
procedural changes to address the issue of e-mail use.
COMMENTS
Firstly, staff has traditionally been guided by Administration Policy No. 5 that was adopted
in 1988 with respect to staff and Council communications. An extract from the
Administration Policy No. 5 — Council/Staff Communications related to responding to
Council inquiries:
6. Written Inquiries and Replies/Copies of Documents
Requested
When the response to an inquiry made by a member of
Council is to be communicated in written format (e.g. a memo,
ora copyofa file document) all other members of Council shall
receive a copy of the response accompanied by a note
indicating the name of the Councillor making the requisition
and the date of the requisition.
109 -
GENERAL COMMITTEE - OCTOBER 71.2008
ITEM# 13-2
October 7 2008 - 2 - Report No. CS08-038
With the evolution of the technology and the use of electronic devices (facsimile and
electronic mail (e-mail)) since the adoption of the Administration Policy No. 5, e-mail has
almost completely assumed the role of the written memorandum. Therefore it is a matter
of practice that all Members of Council be informed of a Councillor's inquiry received by e-
mail and the response is provided in the same manner in which it was received.
At the February 19, 2008 General Committee meeting, some Members of Council
expressed their preferred method of communication with staff being e-mail especially
since they have other responsibilities and the primary time to review agenda materials
and/or address residents concerns is after regular working hours.
Further concerns were expressed this meeting, that issues or matters were being
discussed among Members of Council utilizing electronic mail (e-mail) rather than placing
the matter, that may be of interest to Council as a whole and the public, on a public
agenda.
In 2007, the Director of Corporate Services provided Members of Council with a
confidential memorandum pertaining to group e-mails.
A synopsis of the correspondence circulated indicated that the municipality is a corporation
constituted Under the jurisdiction of the.Municipal Act. The Act requires that all meetings
be held in the prescribed manner of the Municipal Actto ensure transparent and accessible
local government. The public must be provided an opportunity to observe the conduct and
decision -making process of Council in an open format with some exceptions. Discussion
via "electronic mail is not reflective or supportive of this concept." It was the advice of staff
that Members of Council "refrain from using the e-mail system for any group discussion".
The Procedural By-law allows for any Member of Council, who deems a matter or issue of
interest to all Members of Council, may place the correspondence/e- mail on an agenda so
Council may,consider and debate the issue in an open forum and a decision can be made
in a transparent, accessible and equitable manner. Members of Council are encouraged to
bring forward any matters of interest to the appropriate Council or committee agenda.
The newly constituted Code of Conduct for Members of Council, Advisory Committees and
Sub -Committees reinforces the compliance with the established policies and procedures as
previously established.
The Council Code of Conduct states as its purpose:
The Code of Conduct for Members of Council and related Town Policies identifies the
Town's expectations of Council Members and establishes guidelines appropriate
conduct to ensure that:
The decision making process of -Town Council is transparent, accessible and
equitable;
- 110 -
GENERAL COMMITTEE - OCTOBER 73,2008
ITEM# 13-3
October 7, 2008 .3. Report No CS08-038
• Decisions are made through appropriate channels of government structure;
• Public office is not to be used for personal gain;
• The Conduct of Members of Council is of the highest standard;
• There is fairness and respect for the differences and a duty to .work together for
goodwill and common good.
Members of Council are reminded that Town business is to be debated in open forum with
the exceptions as prescribed in the Municipal Act., therefore any matter that may be
deemed of interest to Council and its residents should be placed orb public Council or
committee agenda.
OPTIONS
1. Recommendation as presented in this report.
FINANCIAL IMPLICATIONS
None
CONCLUSIONS
Policies and procedures are curretnty in place to ensure open and accessible government.
These mechanisms include Administration Policy No. 5 - Council/Staff Communications,
the Procedural By-law, and the Code of Conduct for Members of Council. These
documents established protocols of communication between Members of Council, and
Council and staff. Should a Member of Council deem a matter to be of interest to all of
Council and the residents of Aurora, they are encouraged to place the matter on a public
Council or committee agenda so the matter may be considered and debated in an open
accessible forum and a decision can be made in a transparent, accessible and equitable
manner.
With respect to on-line/e-mail discussion regarding issues/matters pertaining to Town
business, Members of Council refrain from using the e-mail system for any group
discussion. Such issues should be placed on a public Council or committee agenda so
Council may consider and debate the issue in an open forum and a decision can be made
in a transparent, accessible and equitable manner. In conclusion, staff deem that there are
sufficient procedures in place and that additional measures are not necessary.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
GENERAL COMMITTEE - OCTOBER 71 2008 I &EM # 13 - 4
October T 2008 - 4 - Report No. CS08-038
Objective D2: Enhance customer service
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
Objective D4: Create a respectful environment thatfosters team work and open dialogue,
consistent with a Character Community. These Objectives acknowledge the responsibilities
required by governance that contribute to informed and involved citizens.
ATTACHMENTS
Appendix #1 - Memorandum from Mayor Morris regarding Communications between
1) Staff and Council
2) Council Members
PRE -SUBMISSION REVIEW
Management Team — October 1, 2008
Prepared by: Karen Ewart,. Manager of Administration/Deputy Clerk ExL 4222
100
Bob Panizza
Director of Corporate Services
- 112 -
GENERAL COMMITT!T�E�E_ OCTOBER 7, 2008
AuRoRA
,j'owrs iw Good Car<pnny
MEMORANDUM
Date: February 19, 2008
To: Members of Council
From: Mayor Phyllis Morris
Re: Communications between:
1) Staff and Council
2) Council Members
ITEM# 13-5
Office of the Mayor
At the present time, under the procedural rules, whenever a council member requests
information from staff via email or memo, staff reply to all members of Council, even
when a Council member does not.copy all members initially. However, it appears that
the practice of staff copying all is not necessarily followed, whenever information is.
requested by an individual councillor when made in person or by telephone.
In the past there are examples of "information" a -mails about processes, land, Towns
resolutions, legal issues, etc. and announcements being sent via email. From an
efficiency point of view alone, communications occurring this way are difficult to follow
and keep track of.
In my opinion, which I have shared before, whenever information is deemed to be of
sufficient interest to be shared with the Mayor and/or Council as a whole, the
matter needs to be placed on a public agenda.
Similarly, when councillors wish to share information with staff and each other, they can
also submit an .information memo addressed to Council for placement on an Advisory
Committee, General Committee or Council agenda. Alternatively, councillors have the
option, under the procedural by-law, to give Notice of Motion when a direction is being
sought or a matter is being raised for consideration.
AURORA
ao�,van. CVMDaMxeiip6r
- 113 -
GENERAL COMMITTEE - OCTOBER 7, 2008
AURORA
- ,yod'rGr. ymd Coue�inity -
ITEM# 13-6
Moving forward:
I am once again requesting Council to recommend that staff arid Council NOT use the
email for communicating with each other as a matter of routine and that the above
practices be implemented, effective immediately.
Naturally, if the matter is something that is unrelated to Town Business and of a purely
social nature, which does not need to go on a public agenda (i.e. an invitation to an
event) then all invitations can be sent to the Mayor and CouncWs administrative staff to
distribute the information appropriately. This will be achieved either through the
councillors' communication binder or by placing a hard copy in the Councillors' mail
boxes.
If the Clerk has been directed to solicit availability of Council Members for meetings etc.,
this can also be organized with the assistance of the Mayor and Council's administrative
staff.
Respectfully submitted for Councils' information and direction.
Sincerely,
s
Phyllis M. Morris,
Mayor
/rs
A
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 14-1
/f� TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. LS08-043
SUBJECT: 2008 Community Grant Requests
FROM: Allan D. Downey, Director of Leisure of Services
DATE: October 7, 2008
RECOMMENDATIONS
THAT the 2008 Grant requests including Community Grants and Special Events
Grants totalling $64,232 be approved for distribution as outlined.
BACKGROUND
Each year Council considers requests from various community organizations for funding
assistance through the Town of Aurora's Recreation Grant Policy. In addition, assistance
is also considered for Town operated Annual Special Events.
The Policy identifies three (3) major goals as follows:
1. Temporary start-up assistance (seed funding) for new community recreation based
programs.
2. Programs that are joint community service group/departmental ventures.
3. Programs that have no other Municipal funding assistance but are recognized as a
recreational community program meritorious of Council's support.
Town Grants are comprised of the following:
Cash Grants - Granted by Council to specific organizations in the budget process.
- Allowed by Council during the year from an unallocated lump -sum
that may be included in the budget.
ii) Recreation Program Grants - Payable out of a special program assistance fund
sponsored by the Town, Service Clubs, Business, etc.
Such assistance requires that the participant pay 1 /3 of the program cost to a maximum
of $20 with one person/program/session being allowed.
iii) Passes/Facility Use - Public Times
Such requests will be entertained for group use of public swim times, recreational
skating times or other such publicly accessible uses only.
115 -
GENERAL COMMITTEE - OCTOBER 75 2008
ITEM # 14 - 2
October 7. 2008
2
No. LS08-043
Facility pass requests require participants or the organization to partially contribute a
portion of the costs at a 10% rate. For example, 12 summer pool passes at $20 value
would require a contribution of $24 or $2 by each participant.
iv) Passes/Facility Use -
Any requests for separate
request for a cash grant.
ELIGIBILITY CRITERIA
a) Groups must be:
Exclusive Use
non-integrated facility rentals shall be considered a
i) Non-profit organizations based in the Town of Aurora.
ii) Observe the Town's 80% residency rule.
b) Individuals must be:
i) Representing Aurora provincially, nationally or internationally in a team or
individual
sport.
ii) Representing Aurora in a recognized cultural program of provincial, national or
international prominence.
c) Cash Grants will not be awarded for the purchase of operating materials, furniture or
capital equipment.
COMMENTS
Funds in the amount of $81,000 were approved in the 2008 Budget: $50,000 for the
Museum and $31,000 to be approved for distribution as outlined in the policy. A copy of
the Recreation Grant Policy and applications was requested by the following groups:
' Queen's York Rangers Cadet Corp. $828.00 for rental of the arena for annual
inspection
' 140 Aurora Air Cadet Squadron $924.00 for arena rental for annual inspection
(including $124 for rental of rooms at library for
promotions interviews)
' Optimists Club of Aurora $600 to help offset the cost of putting the
Showcase logo on the ice for the Aurora Minor
Hockey Optimist/Canadian Tire Showcase
Tournament this December.
' Optimists Club of Aurora $400 to buy a soap box racer kit and have it
available for Aurora youth to try on the day of
their derby:
' Aurora Garden & Horticultural Society $1,000 for room rental at library for annual Plant
Sale and Flower Show.
' York Region Science Fair $500
- 116 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 94 - 3
October 7, 2008 .3 - Report No. LS08-043
' Key Companion Service Dogs $62 for room rental to raise funds for seizure -
response dog for Aurora resident.
' Oak Ridges Trail Association $1000 for the Moraine for Life Adventure Relay
' Master Ducks Swim and Triathlon Club $250 for room rental for Christmas party.
' Being There for Kids $500 for Kids Help Phone. In .2007, 5,320
children in Aurora called the Help Phone.
' John R. Hastings $1,000 for National Kayak Team member who
travelled to Australia in January/February 2008
training for Beijing Olympics at a world -class
facility unlike any available during the winter
months in North America.
' ADAPT
$1000 (Association for DifferentlyAbled People
Together - James Knox presentationto Council
January 24, 2008), Organization raises funds to
transport an average of 683 people in Aurora per
month, approximately 8,296 trips per year. The
number of trips increases each month.
' Alice Pang
$1,000 for Aurora resident, York University
International Business student who travelled to
Malaysia, Singapore and Vietnam as 2007
Ontario Youth. Ambassador (chosen from 2000
applicants). Responsible for raising at least
$4,500 for trip.
' York Support Services Network
$168 for private swim lessons for an adult who
makes $300 bi-weekly and is not employed over
the summer months. Organization supports
individuals with developmental disabilities and/or
serious mental illness.
' Jennine Dykstra
$1,000 for sixth generation citizen of Aurora,
student in Faculty of Education at Brock
University selected as one of 11 students to teach
in Kenya, Africa for a month last spring.
Responsible for raising own funds for trip.
' Aurora Special Ducks Swim Club
$1,000 toward Special Olympics
The Museum Grant is provided to the Aurora Historical Society to offset their operating
costs.
OPTIONS
Option 1; Council may exercise its discretion to request that staff review or revise its policy.
Option 2; Council may allocate grants as recommended by staff.
FINANCIAL IMPLICATIONS
Current Year
Sufficient funds have been included in the approved 2008 Operating Budget in the amount
of $31,000 to cover all four (4) funding programs (Cash Grants, Recreation Program
Grants, Passes/Facility Use - Public TirPIT,, Passes/Facility Use - Exclusive Use. A
total of $16,768.00 remains for future requests and Council consideration.
GENERAL COMMITTEE - OCTOBER 75 2008 ITEM # 14 - 4
October 7. 2008 -4- Report No. LS08-043
Future Years
Grant submissions are made annually and determined by Council as part of the Budget
Deliberations.
CONCLUSIONS
The following groups and individuals are respectfully submitted for consideration
and endorsement for funding assistance in 2008,
A. Community Grants
-
1.
Queen's York Rangers Cadet Corps.
$
828
2.
Optimists Club of Aurora
$
600.
3.
140 Aurora Air Cadet Squadron
$
924
4.
Aurora Horticultural Society
$
1,000
5.
York Region Science Fair
$
500
6,
Key Companion Service Dogs
$
62
7;
Oak Ridges Trail Association
$
1,000
8.
Master Ducks Swim and Triathlon Club
$.
250
9.
Optimists Club of Aurora
$
400
10.
Being There for Kids
$
500
11.
John Hastings, National Kayak Team Member
$
1,000
12.
Alice Pang, 2007 Youth Ambassador
$
1,000
13.
Jennine Dykstra, Student teacher in Kenya
$
1,000
14.
York Support Services Network (swim lessons)
$
168
15.
ADAPT (Association for. Differently Abled People Together)
$
1,000
16.
Aurora Special Ducks
$
1,000
TOTAL: t11.232
B. Special Events Grants
1. Community Recognition Awards
$ 0
2. Canada Day
$ 700
3. Santa Claus Parade
$ 250
4. First Night
$ 0
5. Arctic Adventure
250
TOTAL: 1 00
C. Education Awards
1. Education Awards
TOTAL: 1 800
D. Museum Grant
1. Museum Grant
TOTAL: 50 000
GRAND TOTAL: $64 232
W EE:10
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM# 14-5
October 7, 2008 - S - Report No. LS08-043
LINK TO STRATEGIC PLAN
Goal A: Foster and enhance a strong and stable economy consistent with the attributes of
a sustainable community.
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective CS: Promote community involvement and volunteerism opportunities.
ATTACHMENTS
Attachment #1 " Recreation Grant Policy Copies
PRE -SUBMISSION REVIEW
Management Team Meeting September 24, 2008.
Prepared by. Carol Fox, Admin. Assistant, Ext. 4753
Allan D. Downey -
Director of Leisure Services
- 119 -
,m# 14-6
777
OF THE
s 1 •' A •
DEPARTMENT OF LEISURE SERVICES
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 14 7
TOWN OF AURORA
PREFACE
The Recreation Grant Policy has identified three major goals. These are:
To provide temporary financial assistance (maximum two years) to new community
recreation based programs, These grants are to be used to assist these groups in
becoming stable community organizations and strong partners with the Town.
2. To provide ongoing financial assistance to joint community service organizations/ Leisure
Services Department partnerships.
3. To provide programs that have no other Municipal funding assistance, but are recognized
as a recreational community program meritorious of Council's support.
Town Grants are comprised of the following:
Cash Grants - Granted by Council to specific organizations in the budget process.
- Allowed by Council during the year from an unallocated lump -sum that
may be included in the budget.
ii) Recreation Program Grants - Payable out of a special program assistance fund
sponsored by the Town, Service Clubs, Business, etc.
Such assistance requires that the participant pay 113 of the program cost to a maximum of
$20 with one person/program/session being allowed.
iii) Passes/Facility Use - Public Times
Such requests will be entertained for group use of public swim times, recreational skating
times or other such publicly accessible uses only.
Facility pass requests require participants or the organization to partially contribute a
portion of the costs at a 10% rate. For example, 12 summer pool passes at $20 value
would require a contribution of $24 or $2 by each participant.
..../2
- 121 -
GENERAL COMMITTEE - OCTOBER 7, 2008
TEM # 14 - 8
Page 2
Recreation Grant Policy and Procedures
iv) Passes/Facility Use - Exclusive Use
Any requests for separate, non-integrated facility rentals shall be considered a request
for a cash grant.
ELIGIBILITY CRITERIA
a) Groups must be:
i) Non-profit organizations based in the Town of Aurora.
ii) Observe the Town's 80% residency rule.
b) Individuals must be:
i) Representing Aurora provincially, nationally or internationally in a team or individual
sport.
ii) Representing Aurora in a recognized cultural.program of provincial, national or
international prominence.
c) Cash Grants will not be awarded for the purchase of operating materials, furniture or
capital equipment.
APPLICATIONS
a) All groups applying fora Grant must:
i) Provide a completed Grant Application and an acceptable financial
statement covering the fiscal year prior to the period for which the grant
is being applied, and a proposed budget for the current year.
ii) . Indicate the purpose for which the grant is required and justify that
purpose.
iii) Demonstrate that the organization meets the eligibility criteria.
iv) Submit their application to the Director of Leisure Services no later than
November 1st each year.
b) All Individuals applying for a Grant must:
i) , Provide a completed Grant Application.
ii) Indicate the purpose for which the grant is required and justify that
purpose.
....13
- 122 -
GENERAL COMMITTEE - OCTOBER 7, 2008 (ITEM # 14 - 9
Page 3
Recreation Grant Policy and Procedures
b) All individuals applying for a Grant must: - Continued
iii) Demonstrate that the individual meets the eligibility criteria.
iv) Provide a proposed budget.
v) Submit by Nov_pmber Is each year.
ADMINISTRATION
All Grant Applications shall be channelled through the Director of Leisure Services prior
to November 1 st each year, for inclusion in the budget process.
2. Cash grants and grants for facility passes shall be compared with the grant criteria and
recommendations made for Council's consideration.
Recreation Program Assistance Grants shall be processed through the Director of
Leisure Services, and determined according to pre -approved criteria such as written
evidence of need from: a social service agency, public health nurse, doctor, clergy,
school principal, drug or benefit card, U.I.C. stub or other such documentation,
1 Cash grants requested afterthe deadline may be considered by Council through a report
from the Director of Leisure Services, provided the application and eligibility criteria are
met. Funds for late grant requests shall be allocated on a first come, first service basis
from an unallocated lump -sum which shall be determined annually in the budget
process.
4. The maximum value of individual grants will be $1,000.00.
5. A written response shall be provided by the Town of Aurora to all requests.
- 123 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 15 -
/y TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PW08-038
SUBJECT: Repaving of Parking Lot at 15207 Yonge Street
FROM: llmar Simanovskis, Director of Public Works
DATE: October 7, 2008
RECOMMENDATIONS
THAT Council approve a budget of $50,000 for 2008 to be funded from the Waterand
Sewer Reserve for the repaving of a parking lot at 15207 Yonge Street as a
requirement for accessing these private lands to maintain portions of the sanitary
sewer system;
and THAT the Town enter into an access agreement prior to commencing the work.
BACKGROUND
One of the Town's oldest sewers runs diagonally through a number of properties in the
Yonge and Wellington area. Specifically, it starts at the Wells Street Public School and
terminates at the Bacon Basket property on Wellington Street West.
The sewer crosses many private properties and goes under several buildings as well.
There are currently no easements established for much of the sections located on private
property. In particular, the sewer runs directly underneath the clock tower building (original
Post Office), Mac Fleming store on Yonge Street and through the Bacon Basket facility.
This sewer is somewhat deeper than the newer sewers built within the road allowances in
the area and also provides split servicing to several homes where a portion of the home is
serviced from a rear lot connection to this sewer and a front portion of the home serviced
by a connection from newer sewers along the road allowance.
A Region sponsored sewer capacity assessment was completed approximately seven
years ago that identified this sewer as a problematic section that contributed high volumes
of extraneous flow into the sewer. As such, the Town proceeded with relining activities to
reduce these extraneous flows.
The construction of the sewer was also unique in that maintenance holes were not always
provided when the pipe changed direction. This was of particular concern for the section of
pipe crossing through the property at 15207 Yonge Street which is the topic of this report.
is`zlz
GENERAL COMMITTEE - OCTOBER 71 2008
ITEM # 15 - 2
October 7, 2008 - 2 Report No. PW08-038
COMMENTS
In 2005, Operations began the relining of a section of this sewerwhich included the portion
crossing the property at 15207 Yonge Street. As this work is done without excavating the
sewer, all the work is performed through existing maintenance holes. Standard
construction practices provide for maintenance holes a convenient spacing along a sewer
line as well as at each point where a directional change occurs. This is done to ensure that
adequate access can be provided for future maintenance and repair.
This section of sewer, unfortunatefy, did not have sufficient maintenance holes along its
length and at the appropriate points of directional change. To facilitate the necessary
repairs it was required that an additional maintenance hole be installed at a directional
change that occurred in the parking lot of the property at 15267 Yonge Street, It was
therefore necessary for works to proceed with the installation of this access point.
Town staff negotiated access to the property in exchange for proper restoration of the
parking lot area which was recently paved. The agreement was discussed at length with
the property owner and final resolution was to repave the entire area in exchange for the
required access. This was referenced in a letter dated June 8, 2006 (attached as Appendix
„A„)
The owner has been patient but in a meeting held on September 29, he has now requested
that the restoration be completed as soon as possible. As there is currently no approved
capital project for this work,. it is requested that Council approve a budget amount of
$50,000 to allow staff to proceed with the design, tendering and execution of a contract to
complete the repaving of the parking lot.
As there is no easement on this property, it is also requested that the owner enter into a
temporary access agreement until such time as future studies to investigate options for
abandonment of this sewer are completed. Should the study identify the need to retain this
sewer, then permanent easements will be established at that time.
OPTIONS
As recommended in this report.
Defer the parking lot restoration works to the 2009 Budget year.
FINANCIAL. IMPLICATIONS
The cost of the parking lot paving works is estimated to be in the order of $50,000, with
funds to be -provided through the water and sewer reserve funds. The projected 2008 year
end balance for the water and sewer reserve fund is $506,479.
- 125 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 95 - 3
October 7, 2008 - 3 - Report No. PW08-038
CONCLUSIONS
The restoration of the parking lot at 15207 Yonge Street is required due to works
completed to access a Town sewer. The property owner has waited three years for the
restoration of his property and is now requesting that this work be completed as soon as
possible. As there is no capital project in the 2008 budget year for this work, Council
approval for $50,000 is necessary to proceed with the required restoration.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens.
Objective C2: Enhance and promote public safety.
Objective D1: Continue the commitment of fiscal responsibility and accountability.
Objective D2: Enhance customer service.
ATTACHMENTS
Appendix "A" — June 8, 2006 Correspondence to Mario Totera
Appendix "B" - Key Map showing location of parking lot
PRE -SUBMISSION REVIEW
Management Team Meeting — October 1, 2008
Prepared by. Peter Horvath, Manager of Operations Services- Ext. 3446
ll ar S manovskis
Director of Public Works
- 726 -
GENERAL COMMITTEE- OCTOBER 7y 2008
ITEM # 15-4
APPENDIX "A" AW OFFICE
BARRISTER
VIA FACSIMILE, and
REGULAR MAIL
.July 8, 2008
Town of Aurora
1Municipal Drive
.Box 1000
Aurora, Ontario
L4G 6J1
Attention:
9057800394 T-553 P-001/002 F-443
E. Gino Totera E,A.,J.D.
Member of the Dar of Ontario
SOLICITOR
NOTARY TITZLIC
'lR0SNf TF VtA FAX: 905.726.4730
Number of ragm 2
Pkrgr Wtlur my oR e19J5-)IP005f b iho cnm a.mlpbi� blz
1)ib mmoymbi,vgigW fur0nme ofdn 4ldiv . nWja X oudde'.'ud
rmy tl01G10 luf eiion dnr if c ondmdel It ynu here WWW @b
egmlwoiodan M mwrrdrokdmmayuq rµry u MmWaeW IytrkPM1onn
Robert Chambers
City Solicitor
Dear sir:
12C: Manhole at IS207'Yenge Strect, Aurora
Further to the letter of the Director off' Public Works dated June 8, 2006, a copy of which
is attached for your reference, my clients, Mario Totera and 1268264 OntarioLimited
have yet to hear back from the. Town in regards to the above -referenced matter. My
clients advise that discussions were had and promises made that things would get done. I'
am advised that no action has been taken to date to finalize this matter. My clients are
looking to have this matter resolved in an amicable fashion as soon as possible.
I look forward to hearing from you on or before July 21, 2008.
l ly
o otera _
E T/dl
cc. John Rogers, Chief Administrative Officer Via fax: 905.726.4738
cc. Ilmar Simanovskis, Director of Public Works Via Fax: 905.841,7119
cc. clients
Suite 200
10825 Yonge Street .
Richmond Hill, Ontario
LlC 3E3
Tel: 90S 780-0057
Fax: 905 780-0394
Toronto Offim
Suite 707, 801 Hay Stirrer
Toronto, pN MSS t Y9
Tel; 416 928-9997
- 127 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 15 - 5
O7°08-2008 03:06Pm from-TOTERA LAW OFFICE 9067800994 T-553 P.002/002 F-443 -
AuRsoikA
you.S'a ut (good. C.Xtr- sry
/ June 8, 2006
DEPA]WTMENT OF PUBLIC WoRics
Reply Atietion: W.A,J'acicsou,P.Gng.
Director of Public Work¢
(905) 727-1375, Pxtension 4371
�r}aeltsmr(m")e-auroracn
Mr. Mario Totera
c/o E. Gino Totera
Barrister 8. Solicitor
10825 Yonge Street, Suite 200
Richmond Hill, Ontario
L4G 3J3
- - Dear Mr. Totera,
Re. Maintenance Hole at 15207 Yon a Streef Aurora
I Municipal Dmb
libx 1OOQAurora. ON 1nG 611
Po W..0'aarora.cd
I refer to your letter of October 4, 2006 and recent fax regarding the above referenced
address and apologize for my late response. I have now had an opportunity to review
this matter and offer the following comments.
The sanitary maintenance hole the Public Works Department installed In your parking
lot was required for access to one of the oldest sewer lines (established in the early
9900's) in the Town of Aurora. This sewer line Cannot be eliminated. To date several
remedial measures have been completed on this section of sewer main to ensure its
stability and longterm performance.
Further maintenance Is required to accurately identify the number of service
connections to this sewer line. We are actively pursuing the use of various tronchless
technologies to rehabilitate the pipe which will lessen the damage to the surrounding
properties as opposed to open cut excavations. We request permission to allow accoss
in the rear of your parking lot area in the coming weeks by our contracted forces to
continue with the necessary and final repairs.
Once the necessary and final repairs have been completed, we will proceed to finalize
an easement for the entire length of the sewer line. The restoration of the parking lot
will also be addressed at that time,
Please feel free to contact me should you require any additional information on this
matter.
Yours truly,
W. 1-I. Jackson, P. Eng.
Director of Public Works
SAPItblic WorkelCTmeral Folders4AOGAdn nisu•ariop-GcnerallLetter to Mario Totera.doe
- 128 -
GENERAL COMMITTEE - OCTOBER 7y 2008
ITEM # 15 - 6
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- 129 -
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 16. 1
i TOWN OF AURORA
AURORA GENERAL COMMITTEE No. LS08-045
SUBJECT: Street Tree Rehabilitation and Health Care
FROM: Allan Downey, Director of Leisure Services
DATE: October7, 2008
RECOMMENDATIONS
That Council receive this report as information
And
That an additional $20,000.00 be allocated to the 2008 operating budget for the
purposes of implementing the necessary supplementary maintenance required to
rehabilitate various street trees.
BACKGROUND
As part of the ongoing management and monitoring of our municipal street tree inventory
there have been a number of more pronounced street tree health issues identified during
the 2008 growing season.
Staff has witnessed .a general decline in the health of the street tree inventory now
numbering over 15,000 individual trees. There are various factors affecting the condition of
our trees, however the most significant factors are related to soil structure, soil PH and
hydration.
It is believed that the majority of our tree heath problems are directly linked to previous
prolonged droughts that were experienced in Aurora during the summers of 2006, and
2007. In particular the drought of 2007 was unprecedented to the extreme in terms of soil
dehydration.
Unfortunately many of our urban trees are showing classic symptoms of these drought
conditions this year despite the above average amounts of rainfall experienced this
season.
Compounding the problem is the fact that street trees are planted in confined and ever
diminishing spaces along our boulevards, often between a side walk and a curb; the soils
are generally poorly structured and disturbed from the land development process. The
situation is further exacerbated with higher residential density and reduced lot frontages.
- 130 -
GENERAL COMMITTEE - OCTOBER 73,2008
ITEM # 16 - 2
October 7, 2008 ___.. - 2 Report No. L508-045
In early June 2008 our staff had identified a decline in the condition of a number of oak
species and maples throughoutthe municipality. In an attemptto clearly identify the cause
of the tree decline staff consulted with a professional forester well versed in urban tree
management and plant health care.
As a result of this consultation and on site investigation it was determined thatthese trees
are suffering from nutrient deficiency associated with soil PH. The more rapid decline can
also be linked to previous year drought conditions.
Given the significance of the quantity of these trees, their value to the local environment
and the potential loss of this investment, Staff requested that the consulting arborist
provide a recommended course of action aimed at rehabilitating the trees most at risk of
loss. The attached information outlines .the procedures and it is thought that the
recommended maintenance protocol will assist in the gradual recovery of the majority of
these trees.
Our staff will continue to monitor these trees for improvement or further decline and
provide further information to Council as required.
COMMENTS
As indicted in this report there are a significant number of factors affecting the health of our
urban forest, however staff maintains that two most important requirements in maintaining
and growing our urban forest are both soil and water. Without appropriate growing medium
and available moisture in the medium growing and maintaining our urban forest is not
possible.
With the onset of urban development within the town over the past 25years the typical
approach in preparing development lands is to strip and stock pile the native top soil from
the site. Without going into great detail on soil structure it is safe to suggest that the fertile
soil which evolved over centuries is degraded during the development process then used
on boulevards for the purposes of growing trees and sod.
What we very quickly determined is that neither sod or trees flourish in this environment
and what we see resulting is decline in the condition of our street trees and the turf grass
to the point where boulevards are invaded by weeds, unwanted vegetation, tree growth
stunted, in decline, or stressed by way of a secondary pest or condition.
To try and manage this problem our staff Landscape. Architect
planting standards in 2000 requiring the use of improved soils in
pits and much deeper soils volumes.
developed new street
expanded tree planting
-131-
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 16.3
October 7, 2008 - 3 - Report No. LS08-045
Staff has continued to insist that developers include this revised tree planting standards in
all new development areas; however there has been general opposition to this standard by
the development community based on financial costs and conflicts with other approvals
agency and departments.
Staff remains committed to implementing these tree planting standards and in fact we will
be suggesting further upgrades to our street boulevard soils standards in an effort to
develop and maintain a more sustainable environment for all plant communities.
Staff believes that this is essential if we are to improve the health and management of our
trees and to control future costs associated with loosing trees as a result of environmental
stress and unnecessary supplementary work as recommended in this report. .
OPTIONS
1. Do as recommended in this report.
2. Council could defer the recommended work in 2008 and consider the work in the
2009 operational budget; however this delay will not result in conducting the
recommended work in an expedient manner.
3. Council could allocate sufficient funds to conduct a portion of the work in 2008 with
the remainder being completed in 2009.
FINANCIAL IMPLICATIONS
Funds_ in the amount of $20,000.00 are estimated for the tree rehabilitation work based on
the attached price quotation and minor professional services as follows.
270 trees @ $70.23 ea = $18,962.10
Professional Consulting services $ 9b0.00
Total $19,862.10
Given that funds do not exist in the 2008 operational budget it will be necessary to allocate
funds for this work from an appropriate reserve account. The Director of Finance
recommends that money be allocated from the Aurora Hydro Sale Investment Fund,
CONCLUSIONS
That Council authorize this expenditure and direct staff to conduct the tree rehabilitation
work_
LINK TO STRATEGIC PLAN
Goal 8: Promote a sustainable community that respects its historic culture and character
- 132 -
GENERAL COMMITTEE - OCTOBER 7, 2008 I ITEM # 16 - 4
October 7, 2008 - 4 - Report No. LS08-045
and embraces diverse cultural development and renewal in harmony with sound
environmental management and business development activity
Goal C: Promote a healthy environment that fosters social and physical well being
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
as a desirable place to do business
Objective B2: Promote and market the beauty and uniqueness of the historic and natural
areas throughout Aurora
Objective Cl: Maintain, respect, preserve and enhance natural environment, natural
heritage and green spaces
Objective C3: Develop strategies to encourage stewardship of Aurora's air, water and land
resources
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D2: Enhance customer service
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
Objective D4: Create a respectful environment that fosters team work and open dialogue,
consistent with a Character Community. These Objectives acknowledge the responsibilities
required by governance that contribute to informed and involved citizens.
ATTACHMENTS
Attachment #1 Consulting Arborisits Report
Attachment #2 Price Quotation ,
Attachment #3 Photograph P1, showing tree in decline
Attachement#4 Photograph P2 showing a healthy tree in close proximity to declining trees
PRE -SUBMISSION REVIEW
Prepared by: Jim Tree, Manager of Parks
Allan D. Downed
Director of Leisure Services
- 133 -
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 16 - 5
ATTACHMENT
October 7, 2008 5 - Report No. LS08-045
July 21, 2008 `
Jim Tree, Parks Manager
Town of Aurora
1 Municipal Drive, Box 1000
Aurora, Ontario L4G 6Jl
This report deals with young Red Oak trees that are located within municipal right of way in the
Town of Aurora. It was brought to my attention by the Parks Manager, Jim Tree that much of the
foliage of many trees was yellowing and that in general the health was poor.
As many planting sites originate from disturbed soils that generally contain fill or subsoils the
planting pit alone is not enough to sustain trees as they grow. Therefore soil volume is most
important. The heavily compacted soils are clay based and usually very alkaline. Oak trees need
slightly acidic soils in order to draw micronutrients such as iron out of the soil. The same can be said
for Red Maples and manganese deficiency.
Soil compaction and lack of aeration. inhibits root growth and function in several ways. When the
soil structure is altered because of compaction, the size of soil particles and the pore spaces between
them are reduced and the flow of oxygen and water is inhibited.
So how can compaction be amended? There are several methods of aeration, some of which are more
suitable in particular circumstances.
What is the best way to aerate? First of all, realize that when the soil structure (the arrangement of
pores between the soil particles) is damaged by compaction, it is impossible to recreate that soil
structure. The structure took years to develop and will take years to rebuild if compaction occurs.
There has been much research in terms of aerating soil volume areas to allow root penetration. Most
methods include the addition of organic matter. The pore spaces in soil are the main pathways for
water and air infiltration. Compaction kills many of the organisms and microorganisms that
breakdown and condition soils. Organic matter is the food for soil organisms, earthworms, etc, which
dig through the soil creating tunnels or oxygen/water corridors. Adding organic matter to poor soils
alleviates compacted soils and allows for the return of the soil biota.
The easiest way to provide organic matter to the soil is to mulch — add three to four inches of organic
material to the top of the soil over as much of the trees root system as possible. Mulching however is
difficult to maintain in narrow municipal boulevards.
Aeration can be provided employing varying technologies. As previously mentioned mulching, Grow
gun aeration, core aerating, vertical mulching, and radial trenching have been used to name somc.
Aeration using compressed air using the Grow Gun method has shown to produce a saucer shaped
fissure to the soil surface creating oxygen infiltration along this fissure. A hand-held apparatus is
connected by means of an air hose to a high pressure compressor and air tank unit, and is connected
by means of a hose to a conventional water faucet. The device includes a bin for storing granular
fertilizer and/or other materials with an air valve connecting the high pressure air supply into a rigid
outer tube that is inserted into a pre -drilled hole in the ground. An operator stands on a horizontal
ground plate attached to the outer tube to seal the hole, and opens the air valve to force high pressure
- 134 -
GENERAL COMMITTEE-.00TOBER 71 2008
ITEM # 16 - 6
October 7, 2008 -6- Report No. LS08-045
air into the pre-dritled Bole. The compressed air rapidly lifts up the apparatus and the operator
standing thereon. As the compressed air then escapes, the apparatus and person standing on the
ground plate falls back to reseal the hole, producing an effective repetitive hammering action that
causes the compressed air to more effectively loosen the soil, creating many small crevices in the soil
around the roots of a plant. The fertilizer in the bin then is released into the outer tube. The high
pressure air valve is re -opened. The high pressure airforces fire granular fertilizer out of the bottom
of the outer tube and into the previously created crevices. Pressurized water then is conducted
through a water valve to an inner tube concentric with the outer tube, forcing the water into the
crevices, dissolving the fertilizer, moisturizing the soil and rooks, and sealing the crevices by causing
the moistened soil to collapse.
In the case of the chlorotic trees on boulevards in the Town of Aurora, I recommend the following
prescription of materials to be used with the Grow Gun technology.:
Organic matter comprised of well rotted wood chips or peat loam (in the Grow Gun bin)
Vermiculite — to keep fissures from completely sealing (in the Grow Gun bin)
Commercial Iron Sulphate to be added to the water mix at a rate of 10 pounds per 1000 square feet
per 200 gallons of water
Blue Nitroform fertilizer to be added to the water mix at a rate of 6 pounds of nitrogen per 1000
square feet per 200 gallons of water.
Injection sites depending on site conditions should be 4 to 6 feet apart and 4 to 6 holes are
recommended as the diameter of the fissure is about 6 feet wide.
On July 70i, I inspected the population of Red Oak (and some Pin Oak) along the streets of Aurora
using the tree inventory supplied to me by Jim Tree. At that time I noticed and added to the inventory
some Red Maple trees also showing chlorotic foliage. In all, I have marked 216 trees and these are
included in the attached Excel workbook.
I have also met with on site and consulted with Ruurd van de Ven of Arbor Valley'Free Care who
has worked for the town. I-Ie understands the requirements of the trees and the technology of the
Grow Gun. In fact he has used this method several times to remediate soils around trees. I understand
that accompanying this report will be a quote from Arbor V alley Tree Care to complete the required
work.
Finally the the target in terms of timing is during leaf abscission and when there is moisture in the
ground. It has been proven scientifically that when the top of trees stop growing the roots begin to
grow actively until soil temperatures are lowered to just above freezing. Therefore I would expect
that conditions would be suitable around mid -October.
This is my report adhering to the Standards of Professional Practice as required by the American
Society of Consulting Arborists.
Yours truly,
Jack Radecki B.Se.F. R.C.A.342
— 135 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 16-7
ATTACHMENT 2
October 7, 2008 Report No. LS08-045
��4_-40afte
Y
Won Foresby Cm bw-
Jim Tree, Parks Manager September 10, 2008
Town of Aurora
1 Municipal Drive, Box 1000
Aurora, Ontario L4G 6JI
Dear Jim,
Jack Radecki has asked me to provide you with a price for the air gunning of 270 red oak trees
in the Town of Aurora. The pricing was prepared using the prescription as provided by Mr.
Radecki:
Organic matter comprised of well rotted wood chips or peat loam (in the Grow Gun bin)
Vermiculite — to keep fissures from completely sealing (in the Grow Gun bin)
Commercial Iron Sulphate to be added to the water mix at a rate of 10 pounds per 1000
square feet per 200 gallons of water
Blue Nitroform fertilizer to be added to the water mix at a rate of 6 pounds of nitrogen
per 1000 square feet per 200 gallons of water.
Injection sites depending on site conditions should be 4 to 6 feet apart and 4 to 6 holes are
recommended as the diameter of the fissure is about 6 feet wide.
The cost for this work will be $70.23 per tree based on 270 trees. GST will be charged extra.
Thank you,
Ruurd van de Ven,
ISA BCMA ON-0222B
909 Jacarandah Dr., Newmarket, Ontgio'L43 05 (905) 773-7912 Fax (905) 773-0586
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GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM #16 - 10
- 139 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 17- 1
AURORATOWN OF AURORA
GENERAL COMMITTEE No. PL08-101
SUBJECT: Zoning By-law Amendment
Monopoli Holdings Inc.
144 Wellington Street East
File Number. D14-07-08
FROM: Marco Ramunno, Director of Planning and Development Services
DATE. October 7, 2008
RECOMMENDATIONS
THAT Implementing Zoning By-law 5077-08.D be enacted to rezone the subject lands
from "Restricted Industrial (MI -A) Exception Zone" to "Restricted Industrial (1141-15)
Exception Zone" to permit business and professional offices (excluding medical
uses); retail uses;.and, a residential use as additional permitted uses. .
PROPOSAL
Monopoli Holdings Inc. has applied to the Town to convert the existing residential dwelling
to accommodate the additional proposed uses outlined above. A mutual access (with the
property immediately to the west) from Wellington Street East is proposed and 18 parking
spaces have been provided. The only external renovations proposed to the building is a
new front porch. A site plan application (File: D11-15-08) is currently being reviewed by
Staff and will be forwarded to Council for consideration at a future date.
BACKGROUND
The subject lands are located on the north side of Wellington Street East and east of the
GO Transit Railway. The lands have an area of 0.10 hectares (0.25 acres); road frontage
of approximately 37 metres (121 feet) along Wellington Street East and has an existing two
storey single detached dwelling that is of historical interest; and, a detached garage (see
Figure 1). The property is municipally known as 144 Wellington Street East. The
surrounding land uses are as follows:
North: existing residential;
South: Wellington Street East and the GO Transit Railway lands;
East: existing commercial (LeGallais Animal Hospital); and,
West: existing commercial (multi -unit commercial plaza).
The subject lands are designated "General Industrial' by the Town of Aurora Official
- 140 -
GENERAL COMMITTEE - OCTOBER 7, 2008 (ITEM # 17 - 2
October 7 2008 - 2 - Report No. PL08-101
Plan.
Public Planning Meeting
The subject zoning by-law amendment application was heard at the Public Planning
Meeting held on June 25, 2008. Council adopted the following resolution:
"THAT the zoning by-law amendment application be approved; and,
THAT staff prepare a site specific by-law for the existing structure, with
business/professional offices being allowed, and retail uses to a maximum of
49% of the building's gross floor area; and
THAT residential use be permitted on the second floor only; and,
THAT medical uses be excluded; and,
THAT the approval be subject to the resolution of outstanding issues."
These restrictions and permissions have been incorporated into the draft by-law attached
as "Appendix `A" to this report.
Zoning By-law
The lands are currently zoned "Restricted Industrial (MI -A) Exception Zone" within the
Town of Aurora By-law 2213-78, as amended. The applicant has applied to amend the
development standards to recognize the existing residential dwelling structure and
detached garage as well as add additional uses. Through the submission of a site plan
application, Building Department staff have identified the following exceptions to the zoning
standards of the MI -A zone category that are required to facilitate this proposal:
• a minimum lot area.of 1015 square metres (10,925 ftz) whereas the by-law requires
a minimum lot area of 1400 square metres (15,069 ft ) for those lots with a building
of up to 10 metres in height;
• a manoeuvring aisle width of 7.3 metres (23.9 feet), whereas 7.4 metres (24.27
feet) is required;
• an ingress and egress driveway width of 2.5 metres (8.20 feet) whereas a minimum
of 4.0 metres (13,1 feet) is required;
• a buffer strip of 1.0 metres (3.28 feet), whereas 1.5 metres (4.92 feet) is required;.
• a front yard setback (minimum to steps and porch) of 0.5 metres (1.64 feet)
whereas the by-law requires a minimum setback of 3.0 metres (9.84 feet);
• a front yard setback (minimum to the building) of 2.6 metres (8.53 feet) whereas
the by-law requires a minimum of setback of 3.0 metres (9.84 feet) is required;
• an exterior side yard setback (minimum to building) of 2.9 metres (9.51 feet),
whereas 3,0 metres (9.84 feet) is required; and,
-141-
GENERAL COMMITTEE - OCTOBER 7, 2008 ITEM # 17 - 3
October 7, 2008 - 3 - Report No. PL08-101
• the existing detached garage shall only be used for storage purposes.
The aforementioned site specifications have been incorporated into the draft site
specific zoning by-law attached hereto to this report as Appendix "A." Planning staff
have no concerns with the proposed zoning exceptions to the development standards
of the zone category given that many, if not all of the proposed exceptions are required
to recognize the existing buildings on the subject property.
Heritage Status
The existing building is of historical/cultural significance and will be preserved through this
application. At the Heritage Advisory Committee Meeting of September 8, 2008 the
Committee passed a resolution to designate the house under the Ontario Heritage Act.
SERVICING ALLOCATION
Not applicable.
OPTIONS
Council has the following options regarding the subject zoning by-law, amendment
application:
Option 1: As stated in the Recommendation section of the report; or
Option 2: Direct staff to report back to Council addressing any issues that may be
raised at the General Committee Meeting..
FINANCIAL IMPLICATIONS
There are no financial implications as a result of this application.
LINK TO STRATEGIC PLAN
Goal A: Foster and enhance a strong and stable economy consistent with the attributes of
a sustainable community.
Objective Al: Develop economic opportunities to aid in the growth and progress of Aurora
as a desirable place to do business.
PROVINCIAL POLICY STATEMENT
This proposed development is consistent with the policies of the Provincial Policy
Statement.
- 142 -
GENERAL COMMITTEE - OCTOBER 7, 2008
ITEM # 17 - 4
October 7. 2008
CONCLUSIONS
No. PL08-101
The Planning and Development Services Department recommend that the implementing
zoning by-law amendment 5077-08.D be enacted.
ATTACHMENTS
Figure 1 - Location Plan
Figure 2 - Proposed Site Plan
Appendix A —Draft By-law 5077-08.D
PRE -SUBMISSION REVIEW
Management Team Meeting — October 1, 2008
Prepared by: Deborah Giannetta, M.Sc.PL, Planner
Extension 4347
Marco Ratduiino, M.C.LP., R.P.P.
Director of Planning and Development Services
- 143 -
GENERAL COMMITTEE - OCTOBER 7, 2008
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