AGENDA - General Committee - 20080520GENERAL COMMITTEE
AGENDA
NO.08.24
TUESDAY, MAY 20, 2008
FOLLOWING SPECIAL GENERAL COMMITTEE -
AUDIT COMMITTEE AT 7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
14/05/08
AuwoizA.
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 08-24
Tuesday, May 20, 2008
Following Special General Committee at 7:00 p.m.
Council Chambers
Councillor Gaertner in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
I// ADOPTION OF PREVIOUS MINUTES
1. General Committee Meeting Minutes, 08-22, May 6, 2008 pg. 1
:�xK�l��llr�il�►1�7��71
THAT the General Committee Meeting minutes 08-22 be adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee Meeting No. 08-24
Tuesday, May 20, 2008
Page 2 of 7
VI DELEGATIONS
2. (a) Mr. Adrian Gyulay
Re: Noise and Vibration Issue
(b) Mr. Kyle Tobin
Re: Item 3 — Pesticide Report and Draft By-law
(c) Ms Gloria Marsh
Re: Item 3 — Pesticide Report and Draft By-law
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
pg. 14
pg. 16
I
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1X NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
X CLOSED SESSION
Personal and Legal Matters
RECOMMENDED:
THAT General Committee resolve into a Closed Session to consider legal
matters relating to the Dical property, telephone logs, solicitor/client
privilege opinions and personal matters regarding identifiable individuals.
Xl ADJOURNMENT
General Committee Meeting No. 08-24 Page 3 of 7
Tuesday, May 20, 20W
AGENDA ITEMS
3. Memo from the By-law Services Co-ordinator pg. 20
Re: Pesticide By-law
EF
5.
A
RECOMMENDED:
THAT the proposed Pesticide By-law be enacted.
EAC08-04 — Environmental Advisory Committee Meeting Minutes
April 3, 2008
RECOMMENDED:
pg. 32
THAT the Environmental Advisory Committee Meeting minutes from the
April 3, 2008 meeting be received and the recommendations contained
therein be approved.
HAC08-03 — Heritage Advisory Committee Meeting Minutes
April 14, 2008
RECOMMENDED:
pg.44
THAT the Heritage Advisory Committee Meeting minutes from the April
14, 2008 meeting be received and the recommendations contained therein
be approved.
EAC08-05 — Environmental Advisory Committee Meeting Minutes
May 1, 2008
RECOMMENDED:
pg. 52
THAT the Environmental Advisory Committee Meeting minutes from the
May 1, 2008 meeting be received and the recommendations contained
therein be approved.
General Committee Meeting No. 03-24
Tuesday, May 20, 2008
Page 4 of 7
7. AAC08-03 — Accessibility Advisory Committee Meeting Minutes pg. 61
May 7, 2008
RECOMMENDED:
THAT the Accessibility Advisory Committee Meeting minutes from the May
7, 2008 meeting be received and the recommendations contained therein
be approved.
8. PL08-042 — Downtown Secondary Plan and Southeast Old pg. 78
Aurora Heritage Conservation District Study
RECOMMENDED:
THAT an ad hoc advisory committee be established to complete the
Terms of Reference and provide guidance to staff and the consultants
during the downtown secondary planning process/heritage study; and
THAT the ad hoc advisory committee consists of representatives from the
Planning Department, the Chief Administrative Officer's Department staff,
Region of York, Chamber of Commerce, Heritage Advisory Committee,
Economic Development Advisory Committee, Environmental Advisory
Committee, Council Member(s) and representatives of the Library Board
and downtown merchants; and
THAT the completed Terms of Reference be presented to Council at a
subsequent meeting; and
THAT staff initiate a Request for Proposal process to retain the required
consultants to undertake the downtown secondary planning
process/heritage study, subsequent to the completion and Council
approval of the Terms of Reference.
9. PL08-048 — Official Plan Amendment pg, 82
Bill 51 — Site Plans
File D09-01-08
RECOMMENDED:
THAT General Committee receive as information, the following overview
of Official Plan Amendment Application D09-01-08, scheduled for a Public
Planning Meeting to be held on June 25, 2008 at the earliest.
General Committee Meeting No. 08-24 .
Tuesday, May 20, 2008
Page 5 of 7
10. PL08-049 — Zoning By-law Amendment Application
Monopoli Holdings Inc.
144 Wellington Street East
Plan 107, Part of Lots 4 and 5
File D14-07-08
RECOMMENDED:
11
12
13
14.
THAT General Committee receive as information the following overview of
Zoning By-law Amendment Application D14-07-08 scheduled for a Public
Planning Meeting to be held on June 25, 2008.
PL08-055 —Planning Applications Status List
RECOMMENDED:
MU
THAT the Planning Applications Status List be received as information.
CS08-021 — Council Pending List pg. 113
RECOMMENDED:
THAT report CS08-021 be received for information purposes.
LS08-027 — Canadian Diabetes Association Agreement pg. 145
RECOMMENDED:
THAT Council authorize the Mayor and Clerk to enter into a Letter of
Agreement with the Canadian Diabetes Association for the provision of a
drop box at the Aurora Community Centre.
LSO8-028 — Selection of the Aurora Rotary Club for the pg. 157
Management of all Town Event Beer Gardens 2008
RECOMMENDED:
THAT General Committee approve the selection of the Aurora Rotary Club
for the management of all Town Event Beer Gardens for 2008.
General Committee Meeting No. 08-24
Tuesday, May 20, 2008
Page 6 of 7
1H71
16.
17
ITI
FS08-015 - Pre -Audit 2007 Surplus
RECOMMENDED:
THAT report FS08-015 be received; and
pg. 164
THAT the additional operating surplus to that previously reported be
transferred to the Allowance for Bad Debt account.
FS08-025 — Income and Expense Report on Stronach Aurora
Recreation Complex
RECOMMENDED:
THAT report FS08-025 be received for information; and
pg. 170
THAT the Stronach Aurora Recreation Complex project be charged
building permit fees for the project.
FS08-027 Creation of a Fire Service Training Obligatory
Reserve Fund
RECOMMENDED:
pg. 175
THAT the $155,000 in the Deferred Revenue Account be transferred to a
new Reserve Fund to be known as the Fire Service Training Obligatory
Reserve Fund; and
THAT the funds be used as the Town of Aurora's share of any capital
projects for training initiatives budgeted by Central York Fire Services.
PW08-021 — Yonge Street and Wellington Street Intersection -
Request/Progress Report
RECOMMENDED:
pg. 177
THAT the Town of Aurora request that the Region of York complete
additional studies outlined in this report in support of identifying options for
traffic improvement at the Yonge Street and Wellington Street intersection;
and
THAT the Region of York be requested to present their findings to Town of
Aurora Council and interested public members; and
General Committee Meeting No. 08-24
Tuesday, May 20, 2008
Page 7 of 7
THAT this report be forwarded to the Region of York Chief Administrative
Officer and the Transportation and Works Committee Chair for referral to
Regional staff.
19. Memorandum from the Director of Public Works pg. 205
Re: Approval of Public Input Advertisement for Investigating
Options for Implementing a Train Anti -Whistle Policy
RECOMMENDED:
THAT General Committee endorse the advertisement for soliciting public
feedback on the interest for a train anti -whistle policy in the Town of
Aurora.
20. FS08-024 — Capital Budget Report to April 22, 2008 pg. 208
RECOMMENDED:
THAT report FS08-024 be received for information; and
THAT the budget adjustments as identified on Attachment 2 of the report
be approved.
GENERAL COMMITTEE - MAY 20, 2008 ITEM #1 - 1
r
AuRoRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-22
Council Chambers
Aurora Town Hall
Tuesday, May 6, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor MacEachern In the Chair; Mayor Morris,
Councillors Buck, Collins-Mrakas, Gaertner (left at
8:00 p.m. and returned at 10:23 p.m.), Granger,
McRoberts and Wilson
MEMBERS ABSENT (1 vacant office)
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director of Financial Services/ Treasurer, and-
Council/Committee Secretary.
Councillor MacEachern called the meeting to order at 7:00 p.m.
DECLARATIONS OF PECUNIARY INTEREST
Councillor MacEachern declared aninterest regarding item 4 on the Closed
Session agenda and advised that she would not be participating in the
discussion.
11 APPROVAL OF AGENDA
General Committee recommends:.
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Y Delegation b) - Change in Speaker
Mr. Larry Palmer, Executive Director
Community Living
➢ Additional Information — Delegation c)
➢ New Delegation d)
Mr. Don Dussault— Manager, Real Estate Development
Imperial Oil Limited
Re: Item 17 - PL08-039 — Full Service Gasoline Pumps
➢ New Delegation e)
Mr. Claudio Brutto
Re: Item 14 - PL08-034 —Approval of Regional Official Plan Amendment
No. 53 for the Aurora 2C Planning Area
- 1 -
GENERAL COMMITTEE - MAY 20 2008
General Committee Report he. 08-22
Tuesday, May 8, 2008
ITEM #1 - 2
➢ New Item 31 -
LSAC08-04 — Leisure Services Advisory Committee Meeting Minutes
April 17, 2008
CARRIED
III ADOPTION OF PREVIOUS -MINUTES
Special General Committee Meeting Minutes, 08-18, April 7, 2008
General Committee Meeting Minutes, 08-19, April 16, 2008
General Committee recommends
THAT the Special General Committee Meeting minutes 08-18 and the
General Committee Meeting minutes 08-19 be adopted.
CARRIED
IV DETERMINATION OFITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 6; 8, 9, 11, 14, 16, 17, 21, 22, 23, 24, 25 and 30 were identified for
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. EDAC08-04 — Economic Development Advisory Committee Meeting Minutes
April 10, 2008
THAT the Economic Development Advisory Committee Meeting -minutes
from the April 10, 2008 meeting be received and the recommendations
contained therein be approved.
3. GA08-04 — Graffiti Abatement Ad Hoc Committee Meeting Minutes
April 17, 2008
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the
April17, 2008 meeting be received and the recommendations contained
therein be approved.
4, ARTS08.04— Arts and Culture Advisory Committee Meeting Minutes
April 24, 2008
THAT the Arts and Culture Committee Meeting minutes from the April 24,
2008 meeting be received and the recommendations contained therein be
approved, .
.2-
GENERAL COMMITTEE - MAY 20, 2008
General Committee Report No. 08-22
Tuesday, May 6, 2008
ITEM #1 - 3
5. CS08.017—Council Pending List
(deferred from April 22, 2008 Council)
THAT report CS08-017 be received for information purposes.
FS08-019 — 2008 Municipal Road and Bridge Infrastructure Investment
(deferred from April 22, 2008 Council)
THAT a by-law be passed to acknowledge the Town of Aurora will receive
$647,113 in provincial funding, as committed through the province's 2008
Municipal Road and Bridge Infrastructure Investment; and
THAT a new Obligatory Reserve fund be established called the Municipal
Road Infrastructure Investment Fund; and
THAT, when the money is received, it be deposited into the Municipal
Road Infrastructure Investment Fund until Council decides on a project in
which to invest these funds.
10. ADMO8-008 — Aurora Heritage Centre —'Termination of Lease
with Aurora Historical Society
THAT the. Mayor and Town Clerk be authorized by Council to execute the
attached agreement terminating the lease with the Aurora Historical
Society agreement for the building located at 22 Church Street (the
"Aurora Heritage Centre"), in the Town of Aurora, as attached to report
ADM08-008.
12. LS08-022 — Property Use Agreement
THAT Council authorize the Mayor and Clerk to execute a Property Use
Agreement between the Town of Aurora and 1207309 Ontario Inc.
(Magna) for the .year 2008 as required to facilitate the Aurora Youth
Soccer Club's use of the Magna lands.
13. LSOM23 — Tender LS2008-29 Asphalt Paving and Concrete Works
for Ada Johnson Park
THAT Council accept the tender submitted by the low bidder, Lincoln
Paving and Contracting Limited for the asphalt paving and concrete
curbing works associated with the construction of Ada Johnson Park.
15. PLOM35 — Application for Site Plan Approval
Delrin Investments Inc.
Lot 8, Plan 65M-3974
224 Don Hillock Drive
File D11.01.08
THAT report PL08-035 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a Site Plan Agreement
between the owner and the Town of Aurora to permit the construction of a
single storey, 3,340 square metre (36,000 square feet) industrial building.
-3.
GENERAL COMMITTEE - MAY 2% 2008
General Committee Report No. 08-22
Tuesday, May 6, 2008
18. PL08-041 — Draft Plan of Condominium Application
Cherry Hill Park Developments Inc.
125 Don Hillock Drive, Lot 14, Plan 6510-3974
File D07-01-08A
THAT the proposed Draft Plan of Standard Condominium D07-01-08A,
prepared by Tom A. Senkus, File 07-94, dated March 7, 2008 be
approved by the Town of Aurora, subject to Conditions of Approval
attached as Appendix "A" being fulfilled prior to final approval; and
THAT, following the prescribed Draft Plan of Condominium notification
period, staff prepare the requisite Condominium Agreement for signature
by the Owner; and
THAT the Mayor and Clerk be authorized to executea Condominium
Agreement between The Corporation of the Town of Aurora and Cherry
Hill Park Developments Inc.; and
THAT the Mayor and Clerk be authorized to execute all documents
necessary to give effect to same.
19. PW08-018 — Machell Avenue Reconstruction — Tender Results
THAT Council receive report PW08-018 (Machell Avenue Reconstruction
—Tender Results) for information; and
THAT Council approve additional funding in the following amounts for this
project to meet the funding requirements for the Town's agreed portion of
the project based on the results of the tender issued by the Region of
York:
a) $72,431.56 from the Municipal Capital Reserve; and
b) .$129,776.30 from the Water/Sewer Reserve.
20. PW08.0.20 — Award of Contract for Consulting Services -
Reconstruction of Richardson Drive, Lee Gate,,
Hutchinson Roadi Patrick Drive and Webster Road
Results of Request for Proposals .
THAT the Director of Public Works be authorized to sign an Engineering
Agreement with Cole Engineering Group Ltd. for the provision of
consulting services for the preliminary and detail design for the
reconstruction of Richardson Drive from Murray Drive to Child Drive; Lee
Gate from Richardson Drive to Henderson Drive, Hutchinson Road from
Richardson Drive to Patrick Drive, Patrick Drive from Hutchinson Road to
Glass Drive and Webster Road from Hutchinson Road to Patrick Drive at
a cost not to exceed $67,660, exclusive of GST.
26. Correspondence from Mr. Peter Love
Ontario's Chief Energy Conservation Officer
Re: Energy Conservation Week — May 25 — 31, 2008
THAT the Town of Aurora declare May 25 — 31, 2008 Energy
Conservation Week.
27, Correspondence from Parks and Recreation Ontario
Re: Recreation and Parks Infrastructure
THAT the correspondence from Parks and Recreation Ontario be received
for information.
-4-
ITEM #1 - 4
GENERAL COMMITTEE - MAY 20, 2008
General Committee Report No. 08.22
Tuesday, May 6, 2008
ITEM #1 - 5
28. Correspondence from the City of Kingston
Re: The Right to Dry Initiative
THAT the correspondence from the City of Kingston regarding The Right
to Dry Initiative be received for information.
29. Correspondence Tabled by Councillor Buck
Re: S.O.Y.R.A.Issue
THAT the correspondence tabled by Councillor Buck regarding the
S.O.Y.R.A. issue be received for information.
31. LSACOB-04 — Leisure Services Advisory Committee Meeting Minutes
April 17, 2008
THAT the Leisure Services Advisory Committee Meeting minutes from the
April 17, 2008 meeting be received and the recommendations contained
therein be approved.
CARRIED
ir/t#7;f4rxelVfGTb9
(a) Ms Mary -Frances Turner, Vice President and Mr. David Clark,
Chief Architect- York Region Rapid Transit Corporation
Re: North YongelDavis Drive Class EA - Rapid Transit Alignments
Ms Mary -Frances Turner addressed General Committee to provide an overview
of future plans regarding rapid transit through Aurora. Mr. David Clark provided
an explanation of how the rapidways would work their way along Yonge Street
through Aurora.
General Committee recommends:
THAT the comments of the delegates be received.
CARRIED
(b) Mr. Larry Palmer, Executive Director - Community Living
Re: Community Living Month
Mr. Larry Palmer addressed General Committee to advise of Community Living
Month and to request a proclamation for the month of May. Mr. Palmer provided
a list of events which are taking place, such as:
➢ Appetite for Awareness Lunch — Wednesday, May 14, 2008
➢ Community Living Day at Queen's Park —Thursday, May 15, 2008
➢ Tim Horton's Spring Swing Golf Tournament —Thursday, May 29. 2008
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
-5-
GENERAL COMMITTEE - MAY 20J�.2008
General Committee Report No. 08-22
Tuesday, May 6, 2008
(c) Ms Jane Reeves
Re: Item 1(9) — Traffic Safety Advisory Committee Meeting Minutes
Speed Concern on Cousins Drive
Ms Jane Reeves addressed General Committee to request traffic calming in the
area of Cousins Drive in order to increase safety for residents and visitors to the
area.
General Committee recommends:
THAT the delegate's presentation be referred to the Traffic Safety
Advisory Committee and that. the delegate be requested to make a
presentation to the Traffic Safety Advisory Committee.
CARRIED
(d) Mr. Don Dussault, Manager, Real Estate Development, Imperial Oil
Re: Item 17 - PL08-039 — Full Service Gasoline Pumps
(Added Item)
Mr. Don Dussault addressed General Committee to advise that Imperial Oil has
made many provisions for full service at their gas stations, including:
➢ Accommodating full service. requests through prior arrangements
➢ Providing a loll free phone number
➢ Posting appropriate signage
➢ Providing full service at self serve prices
➢ Providing wheelchair ramps
D Providing wide aisles
D Providing low, accessible gas pumps
D Speed pass payment capability
Mr. Don Dussault stated that, should a requirement now be put in place that full
service must be provided at this location for six hours per day it would put them
at a competitive disadvantage, as gas stations which are already operational
would not have this requirement.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
Councillor Gaertner left the meeting at 8:00 p.m.
General Committee recommends:
THAT item 17 be brought forward for discussion.
CARRIED
17. PL08-039 — Full Service Gasoline Pumps
General Committee recommends:
THAT the Procedural By-law be waived in order to allow Mr. Don Dussault
to answer further questions.
CARRIED
-6-
ITEM #1 - 6
GENERAL COMMITTEE - MAY 20, 2008
General Committee Report No. 08.22
Tuesday, May 6,2008
ITEM #1 - 7
General Committee recommends:
THAT the staff recommendation not be approved; and
THAT the site plan amendment application proceed; and
THAT further deliberations take place between staff, the Ministry of
Citizenship and appropriate industry personnel regarding making the
regulations feasible; and
THAT status quo be followed; and
THAT the Town of Aurora's website provide information and phone
numbers pertaining to gas stations providing full service to persons
.with disabilities with advance notice.
CARRIED
General Committee recommends:
THAT Mr. Claudio Brutto be allowed to address General Committee
pertaining to item 14,
CARRIED
(e) Mr. Claudio Brutto, Brutto Consulting
Re: Item 17 - PL0B-034 —.Approval of Regional Official Plan
Amendment No 53 for the Aurora 2C Planning Area
(Added Item)
Mr. Claudio Brutto addressed General Committee, in support of the staff
recommendation. Mr. Brutto requested that the land owners work hand in hand
with staff and Council at interim stages in order to share Ideas.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 14.
CARRIED
General Committee recommends:
THAT item 14 be brought forward for discussion.
CARRIED
14. PLOB-034 —Approval of Regional Official Plan Amendment No 53
for the Aurora 2C Planning Area '
General Committee recommends:
THAT the matter be deferred until such time that a Financial Strategy
is undertaken to outline sound fiscal management strategies, to
eliminate negative financial impact of growth on the existing tax
base.
CARRIED
.7-
GENERAL COMMITTEE - MAY 209 2008
General Committee Report No. 08-22
Tuesday, May 6, 2008
General Committee recommends:
THAT item 16 be brought forward for discussion.
CARRIED
16. PLOS-038 — Site Plan Application
Whitwell Developments Limited
(Smart Centres Phase 11)
Block 1 Plan 68M-3819, Part of Lot 21, Concession 3
File D11-16-07
General Committee recommends:
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning and Development Services be authorized to execute
a site plan agreement between Whitwell Developments/Smart Centres
and the Town of Aurora respecting the construction of Phase 11 of the
regional commercial shopping centre at the north west 'corner of
Wellington Street East and First Commerce Drive; and
THAT, prior to the execution of the agreement, the site plan
agreement be presented to Council.
CARRIED
V/I PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. TSACOO-02 — Traffic Safety Advisory Committee Meeting Minutes
April 9, 2008
(9) Speed Concern on Cousins Drive
General Committee recommends.,
THAT the matter be referred back to the Traffic Safety Advisory
Committee.
CARRIED
(10) Town of Newmarket Resolution R1-2008 - Re: Disabled Parking
General Committee recommends:
THAT the matter be referred back to the Traffic Safety Advisory
Committee for clarification.
CARRIED
General Committee recommends:
THAT the balance of the Traffic Safety Advisory Committee Meeting
minutes from the April 9, 2008 meeting be received and the
recommendations contained therein be approved.
CAP
ITEM #1 - 8
GENERAL COMMITTEE - MAY 2% 2008 ITEM #1 - 9
General Committee Report No. 08-22
Tuesday, May 6, 2008
6. FS08-018 — St. John's SideroadlBathurst Pumping Station Capital Project
(deferred from April 22, 2008 Council)
General Committee recommends:
THAT report FS08-018 be received; and
THAT the Town establish a Capital Project for the St. John's
SideroadlBathurst St. Pumping Station In the amount of $620,261, to be
recovered from the Sanitary Sewers Development Charge Reserve Fund;
and
THAT $230,720 be transferred from the Sanitary Sewers Development
Charges Reserve Fund with $163,976 going to the Roads and Related
Development Charge Reserve Fund and $66,744 to the Water
Development Charge Reserve Fund
CARRIED
8. • , ADM08-006 — 2007 Annual Report
General Committee recommends:
THAT the 2007 Annual Report for the Town of Aurora be received as
information; and
THAT the message be. amended to reflect that it is from the Mayor,
Council and CA0.
CARRIED
9. ADM08-007 — Requestfor Proposal for Corporate Structure Review
General Committee recommends:
THAT the Proposal for Organizational Review, attached to report ADM08-
007, be issued as part of the Request for Proposals for consultants for the
Corporate Organizational Structure review.of the Town of Aurora, with the
following amendments: .
➢ Section 3.2— Organizational Structure
The role and responsibilities of the Chief Administrative Officer
(CAO) in respect to the legislative requirements placed on this
position, and the expectations of this (remove) Council,
➢ Section 4.2 — Council Liaison Committee —4 Members of Council
An Ad Hoc Committee of Council consisting of four members of
Council will provide the opportunity for the Consultant to liaise with
Council during the entire length of the project on an as needed
basis.
➢ Section 5.1 — Consultant Study Team
The consultant will report to the CAO and Council.
-9.
GENERAL COMMITTEE - MAY 20, 2008
General Committee Report No. 08-22
Tuesday, May 6, 2008
➢ Section 5.2 — Deliverables
The consultants may be required to make two electronic
presentations to Council as required by the CAO.
Electronic copies of all reports are to be provided to the Town of
Aurora and will be the property of the Town of Aurora Council.
CARRIED
11. L308-021 — Pathway Lighting Lambert Willson Park
General Committee recommends:
THAT Council authorize expenditurenotto exceed $15,000.00 for the
purchase of additional walkway light fixtures for Lambert Willson Park.
CARRIED
21. LS08-026 — Dove 2008 (Determined to Oppose Violence Everywhere)
General Committee recommends:
THAT this report be received by Council for information; and
THAT the rental fee be waived.
CARRIED
Councillor Gaertner returned at 10:23 p.m.
General Committee recommends:
THAT the meeting be extended to 11:00 p.m.
CARRIED
22. GS08-018 — Codes of Conduct for Members of Council and Committees
General Committee recommends:
THAT report CS08-018 be received and that the Code of Conduct for
Members of Council and the Code of Conduct for Members of Advisory &
Statutory Committees included as Appendix #1 and #2 to this report be
adopted, subject to the following revisions:
Section 3 — Communications and Media Relations
Remove the following:
Official information related to decisions and resolutions made by
Council will normally be communicated to the community. and the
media in an official capacity by the Mayor or designated staff
member or through a Press Release issued by the Corporation.
ITEM #1 - 10
-10-
GENERAL COMMITTEE - MAY 20}� 2008
General Committee Report Ne. 08-22
Tuesday, May 6, 2008
Section 9 — Professional Development
Change wording as follows:
Members have the opportunity to promote, support, pursue and partake
in opportunities for professional development, including but not limited to
Federal, Provincial and Municipal conferences, seminars and workshops.
Council Members are encouraged to stay updated on issues and trends
so that they can be as efficient and effective as possible in the carriage of
.their duties and responsibilities,
CARRIED
General Committee recommends:
Section 12 — Compliance with the Code — Complaint Protocol
THAT staff report back on the operational aspect of Part A.
DEFEATED
23.. FS08-022 — Central York Fire Services Surplus
General Committee recommends:
THAT the $59,112.00 received from the Town of Newmarket as the Town
of Aurora's share of the interest accrued on the accumulated surplus be
transferred to the Fire Services Discretionary Reserve Fund; and
THAT, notwithstanding Schedule D of By-law 2001-146, Council
advise the. Joint Council Committee — Central York Fire Services
(JCC) that, due to the magnitude of the current operating surplus,
that the pro -rated percentage share of the reserve be returned to the
Town of Aurora.
CARRIED
24.. Correspondence from Mayor Morris
Re: GO Train Parking
General Committee recommends:
THAT the Town send a letter to Mr. Gary McNeil, Managing Director &
CEO at GO Transit, asking that they expeditiously address the
parking needs at the Aurora GO Station.
CARRIED
25. Correspondence from The Salvation Army
Re: A Dollar A Day for the Month of May
(deferred from April 22, 2008 Council)
General Committee recommends:
THAT Council endorse the request by The Salvation Army to challenge
the employees of the Town of Aurora to save a dollar a day for the month
of May for Red Shield month.
CARRIED
ITEM #1 - 11
- 11 -
GENERAL COMMITTEE - MAY 20, 2008
General Committee Report No. 08-22
Tuesday, May 6, 2008
General Committee recommends:
THAT the meeting be extended to 11:05 p.m.
CARRIED
30. Aurora Heritage Centre Draft Floor Plans (Novita Strat Plan)
(Tabled by Councillor Gaertner)
General Committee recommends:
THAT the Aurora Heritage Centre Draft Floor Plans (Novita Strat Plan) be
received for Information. -
CARRIED
IX NEWBUSINESS/GENERAL INFORMATION —COUNCILLORS
General Committee recommends:
THAT a Notice of Motion to reconsider the motion related to having a by-
election be accepted.
DEFEATED
Mayor Morris inquired about the reassessment of the northeast quadrant, to
which the Director of Public Works responded that traffic counts will be done in
the Spring and that any work being carried out in the area is repair work and not
related to traffic calming.
Mayor Morris Inquired about the status of the pesticide by-law and any spraying
that is being done. The Director of Leisure Services responded that the warning
tracks and the bottom of the backstops at the ball diamonds are being sprayed to
remove weeds and grass growth; Roundup is being sprayed in Lambert Willson
Park; and horticultural vinegar is being sprayed at the ball diamonds adjacent to
schools. The Director of Corporate Services responded that the report regarding
pesticides, as well as the draft by-law will be on the May 20°i General Committee
agenda.
X CLOSED SESSION
Personal Matter
General Committee recommends:
THAT Council resolve into a Closed Session to consider a personal matter
regarding employment of new staff.
CARRIED
ITEM #1 - 12
-12-
GENERAL COMMITTEE - MAY 20, 2008
General Committee Report No. 08-22
Tuesday, May 6, 2008
1l��N1�LrI:L-�r�l
General Committee recommends:
THAT the meeting be adjourned at 11:20 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-22 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY 13,
2008, WITH THE EXCEPTION OF ITEMS 9,14 AND 30 WHICH WERE APPROVED
AS ORIGINALLY PRESENTED, ITEM 16 WHICH WAS DISCUSSED AND APPROVED
AS AMENDED, AND THE MOTION UNDER NEW BUSINESS WHICH WAS, AGAIN
DEFEATED.
PHYLLIS M. MORRIS, MAYOR
BOB PANIZZA, TOWN CLERK
ITEM #1 - 13
-13-
GENERAL COMMITTEE- MAY 209 2008
ITEM #2 - 1
Panizza, Bob
From: Adrian Gyulay
Sent: Tuesday, April 22, 2008 9:43 AM
To: Panizza, Bob
Cc:
Subject: Delegation status -our conversation
:..
Delegation (a)
Thanks for the useful information and for the opportunity to present the noise and vibration issue to the council.
You may get all the details related to this problem from Chris and Bill, who are the people acting as a liaison
between the group of residents I am representing, and the company causing the problem.
1 hereby request to present the issue to the council, on May the 20th 2008, 7 PM.
Please confirm the receiving of this a -mail, and give me more details if required.
I look forward that our problem will be solved and hope that the town will be more supportive.
Best regards,
Adrian Gyulay
-14-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #2 - 2
-15-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #2 - 3
Alexander, Chris .
From: Kyle Tobin'
Sent: Wednesday, April 30, 2008 9:27 AM
To: Alexander, Chris
Subject: RE: Committee meeting on May 20th
yes, thank you.
From: calexander@e-aurora,ca [mailto:calexander@e-aurora.caj
Sent: April 30, 2008 9:12 AM
To:
Subject: RE: Committee meeting on May 20th
Delegation (b)
rvll�, 1--iomr2.
�6��C�uC-i��
--F
Morning Kyle,
I got your message. Would you like to be a delegate and address the Committee on the 20th?
Chris
From: Kyle Tobin
Sent: Tuesday, April 29, 2008, 3:25 PM
To: Alexander, Chris
Subject: Committee meeting on May 20th
Hi Mr. Alexander
Please be advised that i would like to attend and speak at the meetingon May 20th at 7pm. I have also left a
voioemail to this effect.
Thank you,
Kyle!
Kyle F. Tobin
Chief Environmental Officer, President
LAWNSAVERS PLANT HFALTI-I CARE INC.
THE LANDSCAPE DESIGN GROUP
511 Edgeley Blvd. Suite 1 B, Vaughan, ON L4K 4G4
(905) 707 9994 ext 311 .1(888) 503 LAWN Fax:(905) 707 8966
Kyle@Iawnsavers c_om
Your Complete Source for Lawn & Tree Health! http /&ww_lawnsa_ve..rs corn
Voted Reader's Choice for "BEST Lawn Care Service" & "Best Website" in 2001, 2002, 2003, 2004, 2005,
2006 & 2007!
t.awnSavers Plant Health Care has a strict privacy policy. All customer information is confidential and will not be divulged to any other sources. We do
not rent or sell any customer information including email addresses.
-16-
GENERAL COMMITTEE - MAY 2% 2008
ITEM #2 - 4
-17-
GENERAL�COMMITTEE - MAY 20, 2008
ITEM #2 - 5
Alexander, Chris
To: Gloria Marsh; Morris, Phyllis
Cc: susan walmer; catherine marshall; MacEachern, Evelina; Panizza; Bob
Subiect:.RE: Proposed Pesticide By-law and Report
Gloria,,
The meeting is on Tuesday May 20th at 7 pm here in the Council Chambers.
I will put you down as a delegate for the meeting.
Chris
From: Gloria Marsh
Sent: Thursday, May 01, 2008 11:56 AM
To: Morris, Phyllis
Cc, susan walmer, catherine marshall; MacEachern, Evelina; Alexander, Chris; Panizza, Bob
Subject: Re:, Proposed Pesticide By-law and Report
Dear Phyllis, -
I would, indeed like to make a deputation on behalf of,YREA. What is the date and time.of the meeting?
As it stands, the Aurora bylaw is extremely weak. i am very disappointed.
Delegation (c)
Vaughan, which doesn't have a bylaw in place, hasn't used pesticides on Town/public lands and playing fields in years.
Newmarket and Markham also do not have these exemptions. I am astonished that Aurora has proposed this.
Chris refers to operating costs for the Town as an issue. His answer to my email is in blue -
Currently the By-law does. It was a request by the Director of Leisure Services. Without the exemption, there would be a
significant increase in both capital and operating costs for the Town. If the provincial legislation Is passed and the
municipaliiies.are not exempted, the by-law will have to be. amended. We are in a difficult period right now trying to pass a by--
law while the province is also passing their legislation. -
YREA asks that the Town look at a triple bottom line approach to decisions such as these, which also must take into
account the social costs - to compromised public health (fnctuding asthma and the epidemic rise of childhood cancers) and
the costs to the environment (water, land and air).
Sincerely,
Gloria Marsh,
Chair, York Region Environmental Atliance,
http,Uw.wW yrea,org
Shrinking our ecological footprintinYork Region
Council can make any amendments it wishes at the table during the meeting
Would you like to delegate when it comes forward ?
Regards
Phyllis Morris
Mayor
-----Original Message---- '
From: Gloria Marsh
To: Alexander, Chris
CC: susan watmer >; catherine marshal( >; MacEachern, Evelina;
Morris, Phyllis
Sent: Thu May 01 10:14:34 2008
Subject: Re: Proposed Pesticide By-law and Report
Dear Chris,.
-18-
GENERAL COMMITTEE - MAY 20, 2008 ITEM #2 6
Have I misread the material you sent me? Does the Aurora draft bylaw exempt Town playing fields, parks and
properties?
If so, isn't that a 'don't do as I do, do as I say' stance? I am particularly puzzled seeing as the survey results
show 77% of residents want a ban on pub(ic property:'
Draft bylaw excerpt:-
2.1 No person shalt apply or cause or permit the application of any pesticide within the boundaries of
the Town of Aurora.
2.2 The provision set out in subsection 2.1 does not apply when pesticides are used:
(k) On Town owned playing fietds;
(1) On Town owned parks;
(m) On Town owned properties
Survey excerpt:-
Q:.Should the by-law prohibit the use of pesticides on both private and public property?
A: 77% said yes
In any case; the provincial bylaw does not exempt k, l and m, so the Town of Aurora will have to strengthen
their bylaw to fail in line with the provincial one. Thankfully.
Sincerely,
Gloria Marsh,
Chair, York Region Environmental Aliiance,
http //ww ,-Yrga•org
Shrinking our ecological footprint in York Region
-19-
GENERAL C, I E - MAY 20- 2008
AuRopzA
yowr-i4v 0ooda r y
MEMORANDUM By-law Services
CORPORATE SERVICES
Date: May 20, 2008
To: Mayor and Members of Council
From: Chris Alexander, By-law Services Co-ordinator
Re: Pesticide By-law
ITEM#3 - 1
Attached is the revised Draft By-law that reflects the amendments made by the
Environmental Advisory Committee at their meeting on Thursday May 1, 2008.
The following amendments are being recommended to the by-law by EAC:
❑ Removal of the exemption from the by-law for Town owned properties with
the exception of Playing Fields
❑ Extension of the "Playing Field" exemption for private playing fields owned
by the Boards of Education and St. Andrews College
❑ . Inclusion of a definition for "Playing Field" in the by-law
❑ Removal of the exemption from the by-law for cemeteries
In addition to the changes to the by-law, the Committee also recommended that
an appropriate number of Town staff betrained in order to become accredited
under the Integrated Pest Management Program for turf care. The Committee has
.also recommended that a letter be sent to the Minister of the Environment
encouraging the Province to extend ban on pesticides to include golf courses.
A Notice will be placed in the Town's Notice Board to advise residents.that the
report and by-law will be on the May 20th General Committee Agenda.
Should you have any questions concerning the by-law or the attached report,
please feel free to contact me at (905) 727-3123 ext. 4241 or at calexanderOe-
aurora.ca.
Submitted for your information,
Chris Alexander
-20-
GENERAL COMMITTEE - MAY 203 2008
ITEM #3 - 2
—_ TOWN OF AURORA
AURORA ENVIROMENTAL COMMITTEE REPORT No.EAC08-003
SUBJECT: Pesticide By-law
FROM: Chris Alexander, By-law Services Co-ordinator
DATE: May 1, 2008
RECOMMENDATIONS
THAT the attached report and revised Draft By-law be received by the Environmental
Advisory Committee; and
THAT the By-law be extensively circulated to all interested stakeholders including
residents, property owners, the landscaping and forestry industries and the golf
course industry; and
THAT staff be directed to go forward with a comprehensive education campaign to
notify all residents of the provisions of the by-law this year prior for its
implementation in 2009; and
THAT staff track the number of calls for service concerning the applications of
cosmetic pesticides in 2008; and
THAT based on the number of calls forservice received this year that consideration
for additional staffing and resources be included in the 2009 budget discussions if
deemed necessary; and
THAT the By-law come into force effective January 1, 2009; and
THAT the By-law be reviewed should the Provincial Government be successful in
bringing forward province -wide legislation on the application of cosmetic pesticides
in Ontario as outlined in Bill 64,
BACKGROUND
At the Environmental Advisory Committee Meeting on December 6, 2007, the Committee
made the following recommendations on the implementation of a Pesticide By-law for the
Town of Aurora.
THAT report EAC07-002 and revised Draft By-law be received; and
THAT the Draft By-law be extensively circulated to all interested stakeholders including
residents, property owners and the landscaping business community; and
THAT a series of Open Houses be scheduled in consultation with the Mayor's Office to
obtain input from all the interested stakeholders; and
- 27 -
GENERAL COMMITTEE - MAY 207 2008 ITEM #3 - 3
May1, 2008 - 2 - Report No. EAC08-003
THAT both an on-line and newspaper survey be conducted in addition to the Open
Houses to obtain input from all the interested stakeholders and
THAT staff report back to Council with a Pesticide By-law once the consultation process
has been completed; and
THAT an invasive species and pests clause be inserted in the by-law; and
THAT the on-line and newspaper survey be included in the time lines.
401 i�l�il�r<illfti'?
Public Consultation
Two public forums on the proposed Pesticide By-lawwere held earlierthis year on March
5th and 27t" in the Council Chambers. Staff alerted as many of the members of the
landscape industry as possible by contacting Landscape Ontario to have them notify their
members here in the Region of the forums. In addition, staff also notified all Aurora -based
lawn care professionals listed in the local phone book. Notices were also sent to all of the
golf courses here in Town to alert them of the proposed by-law. The notice for the public
forums was also posted on the Town's web site, in the Notice Board in the Era Banner and
on the Town's electronic signs. All stakeholders were invited to attend the public forums or
submit their comments on the by-law to staff for consideration.
Open Forums
The two public forums attracted approximately 60 stakeholders representing a variety of
backgrounds and professions. There were representatives from the lawn care industry, the
golf course industry; the tree care industry, residents, as well as representatives form the
York Region Environmental Alliance, All stakeholders were given an opportunity to address
staff and the audience on their concerns, opinions and recommendations on the proposed
by-law. All of this information was recorded and used in the drafting of this report and the
attached by-law. All stakeholders were also given the opportunity to arrange a "one on one"
meeting with staff to further discuss the proposed by-law and its implications on them or
their profession. Staff did meet with three individuals representing the golf course industry;
the tree care industry and the York Region Environmental Alliance. All three of the
stakeholders provided excellent information and perspective on their professions that has
been incorporated into this report and the by-law.
Online Survey
Staff set up an online survey on the Town's website to solicit stakeholder input on the
proposed by-law. The questions for the survey were gleaned from a similar survey
conducted by the City of Vaughan for the preparation of their by-law late last year. The
survey consisted of 15 questions concerning the sale and application of cosmetic
pesticides in Aurora. The survey went online on February 29th and will be available until
April 301h. At the time of the preparation of this report (April 24'h), staff have received 164
responses to the survey.
. 22 -
GENERAL COMMITTEE - MAY 20, 2008
ITEM #3 - 4
May?, 2008 3 - Report No. EAC08-003
The following are some of the responses to the questions asked in the survey:
Q: Should all synthetic pesticides be banned?
A: 45 % said yes
Q: What would be a reasonable phase -in period?
A: 47% said no phase -in period
Q: Do you use pesticides for cosmetic purposes on your property?
A: 64% said no
Q: If you use pesticides, how do you apply it?
A: 52% said that they did it themselves
Q: What level of effort do you believe the Town should budget for the enforcement of a
by-law?
A: 42% said moderate enforcement level (moderate cost)
Q: Should a by-law restrict the sale of pesticides in Aurora?
A: 81% said yes
Q: Should the by-law prohibit the use of pesticides on both private and public property?
A: 77% said yes
A copy of the complete survey is attached to the report. It should be noted that staff
intended on having the survey available in the Town Notice Board, but due to the size of
the survey and space restrictions, it was not possible. :
Town Pesticide Use Policy
A report was prepared for Council's adoption in the spring of 2001, by Leisure Services that
outlined their procedures and policies related to use of pesticides on all Town -owned
properties.
The report and the attached "Turf Management Departmental Practices" outlined:
❑ Historical use of pesticides on Town properties
❑ Evolution of weed spraying on Town properties
❑ Historical use of insecticides
❑ Current departmental turf management practices
Rather than having a rigid policy, staff have attempted to adhere to a policy that takes into
account changes both in the physical environment and the availability to pesticides as well
as changes to how green spaces are managed. These changing strategies have seen a
90% reduction in the application of pesticides on Town properties since 1979. While at the
same time, there has been a significant increase in the Town's land inventory. A complete
copy of the policy is attached to the report.
-23-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #3 - 5
Mayl, 2008 - 4 - Report No. EAC08-003
In the preparation of the by-law, staff have worked and spoken to members of the Leisure
Services Department on the impact the by-law would have on their maintenance of Town
properties and in particular parks and playing fields. Leisure Services staff have identified
significant capital and operating costs if their use of pesticides were not allowed on Town
properties including the hiring of additional staff and equipment. in addition to the costs, if
they were not exempt from the provisions of the by-law, the condition of the playing fields
maybe compromised resulting in unplayable conditions for the permit holders.
Bill 64 - The Cosmetic Pesticide Ban Act
Exemptions
The Provincial government introduced Bill 64 on April 22, 2008, to amend the Pesticides
Act to regulate the application and sale of cosmetic pesticides in the Province of Ontario.
The proposed legislation, if passed, will establish a minimum standard that all municipal by-
laws must meet. A municipality's by-law may be more restrictive as it relates to the sale
and application of cosmetic pesticides, but it can not be less restrictive. At the time of the
preparation of this report, Bill 64 proposes exemptions for the following:
❑ Uses related to golf courses, if.any of the prescribed conditions are met
n Uses related to agriculture
❑ Uses related to forestry
❑ Uses related to the promotion of public health and safety
❑ . Other prescribed uses
The term "prescribed" is defined in the Pesticides Act as "meaning prescribed by
regulation." Regulations are traditionally added to an Act of the legislature after the
proclamation of the Act. They can be anything from the setting out of the forms to be used
to, as in the case of the Pesticides Act, what conditions a golf course has to meet to be
exempt.
Enforcement
The Pesticides Act is a Provincial Act and therefore cannot be enforced by municipalities.
Bill 64 as currently written does not confer any enforcement authority to municipalities as
has been.done in the past with Provincial legislation such as the Dog Owners'LiabilityAct.
Municipalities that want dedicated enforcement therefore must pass theirown by-laws and
have the required staff to enforce them. At this point there is no indication from the
Province on how or to what degree they are prepared to fund this initiative.
Since the full scope of the Provincial legislation is therefore not known at this point, staff
are. recommending that once the Provincial legislation is passed that the by-law be
reviewed for compliance with the Provincial legislation and its application. A copy of Bill 64
is attached to the report.
-24-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #3 - 6
Mayl, 2008 - 5 - Report No. EAC08-003
Revisions to the Draft By-law
The Draft By-law has now been revised. The input from the stakeholders requested by the
Committee has been included in the revisions. The following is a brief explanation of the
significant changes to the previous Draft of the by-law.
Definitions
Action Threshold
The Action Threshold definition has been removed from the by-law along with Schedule "B"
of the by-law which laid out the thresholds to be met before pesticides can be applied. This
was removed in consultation with both Town staff and members of the lawn and tree care
industries in favour of a less quantitative interpretation on Infestation that relies on the
professional in the field to both identify the infestation and document it properly should
there be a complaint filed with the Town.
Infestation
The definition of Infestation was amended by deleting the reference to an Action Threshold
and inserting "...an immediate orpotential risk of substantial loss ordamage to property or
harm to a person." This change was made to address concerns addressed with the
difficulty in assessing Action Thresholds and to address concerns of Infestations not
captured in the previous Schedule " B" of the by-law. This change will allow property owners
to expedite the control of infestations on their. properties by removing the need to identify
the specific pest.
I.P.M. Accredited Professional
An I.P.M. Accredited Professional is defined in the Draft By-law as "...meaninga person
who obtains and maintains accreditation in a recognized integrated pest management
program such as from the Audubon Cooperative Sanctuary System of Canada or
Landscape Canada or equivalent, as determined by the Town and provides proof of
Current I.P.M. accreditation upon request from the Town." A number of the by-laws
reviewed have this accreditation as a requirement for exemptions to the provisions of their
respective by-laws. In the case of the Draft By-law, the recommendation is that golf
courses are to be exempt provided that they have an I.P.M. Accredited Professional on
staff within one year of the passing of this by-law.
2. Restrictions
A number of the exemptions to the restriction for the use of pesticides are consistent
throughout the province and include such applications related to farming, water purification,
the disinfection of swimming pools and for compliance with the Weed Control Act, The
Draft By-law is proposing the additional exemptions for:
-25-
GENERAL COMMITTEE - MAY 203 2008
ITEM #3 - 7
May1, 2008 - 6 - Report No. EAC08-003
❑ All Town owned property including parks and playing fields
❑ Golf courses where there is an I.PM. Accredited Professional employed on a full-
time basis by the golf course
❑ Cemeteries
❑ Application as directed by the Medical Officer of Health of York Region
A copy of the revised Draft By-law is attached to the report.
OPTIONS
The Committee can choose to recommend the adoption of the proposed by-law or not.
FINANCIAL IMPLICATIONS
There will be significant financial implications on the training of staff, the preparation and
distribution of educational materials and educational workshops for stakeholders
depending on the extent of the by-law's limitations. Additional staff may have to also be
considered to properly administer and enforce the proposed by-law. Staff will be in a better
position to comment on the extent of the financial implications to Council once the by-law is
in place and the extent of the Provincial legislation is known including the proposed
regulations to the Pesticides Act.
CONCLUSIONS
The implementation of a pesticide by-law will affect a number of stakeholders in Aurora
including residents, business owners, golf course operators and lawn care professionals. It
is imperative that all the interested parties are heard from through this exercise and that
their input is carefully considered when passing a by-law of this nature.
LINK TO STRATEGIC PLAN
Goal C: Promote a healthy environment that fosters social and physical well being
Objective Cl: Maintain, respect, preserve and enhance natural environment, natural
heritage and green spaces
Objective C2: Enhance and promote public safety
Objective C3: Develop strategies to encourage stewardship of Aurora's air, water and land
resources
-26-
GENERAL COMMITTEE - MAY 20, 2008 ITEM #3 - 8
Mayl, 2008 - 7 - Report No. EAC08-003
ATTACHMENTS
Appendix #1 — On-line Pesticide Survey
Appendix #2 - Turf Management Departmental Practices
Appendix 93 — Bill 64
Appendix #4 — Draft By-law
Prepared by: Chris Alexander ext. 4241
�ucur�u
Chris Alexander
By-law Services Co-ordinator
-27-
GENERAL COMMITTEE - MAY 209 2008
ITEM #3 - 9
z,,4wn ofg4r THE CORPORATION OF THE TOWN OF AURORA
By-law Number nnnn xx.Y
BEING A BY-LAW for the prohibition of
the application of cosmetic pesticides in the Town
of Aurora.
WHEREAS the provisions of Section 2 of the Municipal Act, 2001, as amended,
Municipalities are recognized as responsible and accountable governments and are
given powers and duties that include fostering the current and future environmental
well-being of the municipality;
AND WHEREAS pursuant to Section 130 of the Municipal Act as amended.
Municipalities may enact by-laws for purposes related to the health, safety and well-
being of its inhabitants;
AND WHEREAS Council has determined through extensive consultation to and other
research that pesticide use has potential negative health and environmental effects on
the well-being of its Inhabitants and the use of pesticides shall be prohibited to mitigate
the injurious impacts of pesticides on health and the environment;
AND WHEREAS prohibiting the use of pesticides will help to promote and protect the
physical environment and the health of the Towns residents;
AND WHEREAS prohibiting the use of pesticides respects the "precautionary principal"
of international- law which provides that to achieve sustainable development,
environmental policy must anticipate, prevent and attack the causes of environmental
degradation and the lack of scientific. certainty should not be used as a reason for
postponing measures that would prevent environmental degradation;
AND WHEREAS prohibiting the use of pesticides by by-lawwiil enhance and will not
conflict with existing federal or provincial legislation;
AND WHEREAS Council intends to undertake a public notification and awareness
program on the prohibition of pesticides and alternative methods to control pests as
part of its pesticides prohibition scheme;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
1. Definitions:
In this By-law:
ENCLOSED — means closed in by a roof or ceiling and walls with an opening
or openings for ingress and egress; which openings are quipped with doors
which are kept closed except when actually in use for egress or ingress.
INFESTATION — means the presence of pests in numbers or under
conditions which involve an immediate or potential risk of substantial loss or
damage to property or harm to a person. -
-28-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #3 - 10
I.P.M. ACCREDITED PROFESSIONAL — means a person who obtains and
maintains accreditation in a recognized integrated pest management program
such as from the Audubon Cooperative Sanctuary System of Canada or
Landscape Canada or equivalent, as determined by the Town and provides
proof of Current I.P.M. accreditation upon request from the Town.
PEST — means an animal or plant or other organism that is injurious, noxious
or troublesome, whether directly or Indirectly, and an injurious, noxious or
troublesome condition or organic function of an animal, a plant or other
organism.
PESTICIDE —includes a product, an organism or a substance that is a
registered control product under the federal Pest Control Products Actwhich
Is Issued as a means for directly or indirectly controlling, destroying, attracting
or repelling a pest or for mitigating or preventing its injurious, noxious or
troublesome effects but does not Include the products listed in Schedule "A"
of this by-law.
PROPERTY — includes both Town owned property and privately owned
property in the Town of Aurora.
TOWN — means the Corporation of the Town of Aurora.
2. Restrictions:
2.1 No person shall apply or cause or permit the application of any
pesticide within the boundaries of the Town of Aurora. .
2.2 The provision set out in subsection 2.1 does not apply when pesticides
are used:
(a) To disinfect swimming pools, whirlpools, spas or wading pools;
(b) To purify water intended for use of humans or animals;
(c) Within an enclosed building;.
(d) To control termites;
(a) As a wood preservative;
(f) As an insecticide bait which is enclosed by the manufacturer in
a plastic or metal container that has been made in a way that
.prevents or minimizes access to the bait by humans and pets;
(g) To comply with the Weed Control Act R.S.O. 1990 c. W.5, as
amended and the regulations made there under or;
(h) As an insect repellent for personal use;
(i) In furtherance of a normal farm practice carried on as part of an
agricultural operation pursuant to the Farming and Farm
Production Protection Act 1998, S.O. 1998. c. 1. as amended;
Q) To control or destroy pests which have caused an infestation to
a property;
(k) On Town owned parks;
(1) On Town owned properties;
(m) On Town owned playing fields;
(n) On a golf course where there is an accredited Integrated Pest
Management professional employed on a full time basis by the
golf course;
(o) By the direction of the Medical Officer of Health for the Region
of York.
-29-
GENERAL COMMITTEE - MAY 20, 2008 ITEM #3 - 11
3. Infestation:
3.1 Where a property has suffered an infestation as defined in the by-law,
the property owner or his agent shall document the Infestation fully
before applying. a pesticide.
4. Enforcement:
4.1 A Police Officer, Provincial Offences Officer or employee of the
Town of Aurora Is authorized to inform any person of the provisions of
this by-law and to request compliance therewith.
4.2 Effective from one (1 ) year from the passing of this by-law, no person
shall discharge or permit the discharge of a pesticide on a golf course
unless applied by a licensed applicator licensed under the Pesticides
Act and the golf course has an accredited Integrated Pest
Management Professional on their staff.
5. Offences:
Any person contravening any of the provisions of this by-law is guilty of an
offence and on conviction Is liable to a fine in such amount provided by the
Provincial Offences Act, R.S.O. 1990 c.P.33, as may be amended from time
to time.
6. Severability:
If a court of competent jurisdiction should declare any section or part of a
section of this by-law to be invalid, such section or part of section shall not be
construed as having persuaded or influenced Council to pass the remainder
of the by-law and it is hereby declared that the remainder of the by-law shall
be valid and shall remain in full force and effect.
7. Short Title:
The short title of this by-law shall be the "Aurora Pesticide Prohibition By-
law".
8. Effective Date:
That.the by-law comes into full force on January 1, 2009.
READ A FIRST AND SECOND TIME THIS DAY OF 2007.
READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2007.
PHYLLIS M MORRIS, MAYOR
BOB PANIZZA, TOWN CLERK
-30-
GENERAL COMMITTEE - MAY 2% 2008 ITEM #3 - 12
SCHEDULE `A'
1. A product that uses pheromones to lure pests, sticky media to trap pests or
"quick— kill" traps for vertebrate species considered pests, such as mice and
rats.
2. A product that is or contains only the following active ingredients:
(a) A soap
(b) A mineral oil, also called dormant or horticultural oil
(c) Silicone Dioxide, also called "diatomaceous earth"
(d) Biological pesticides, including BT (bacillus thuringiensis) and
nematodes;
(a) Borax, also called "boric Acid" or" boracic acid";
(f) Ferric acid;
(g) Acetic acid; (horticultural vinegar)
(h) Pyrethrum or pyrethrins; .
(1) Fatty acids;
Q) Sulphur; or
(k) Corn gluten meal.
-31-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #4 - 1
/- TOWN OF AURORA
AURORA GENERAL COMMITTEE No. EAC08-04
SUBJECT: EnvironmentalAdvisory Committee -Recommendation Summary from
April 3, 2008
FROM: Environmental Advisory Committee
DATE: May 20, 2008
RECOMMENDATIONS
1. Environmental Advisory Committee Meeting
Record No. 08-03, dated Thursday, March 6, 2008
THAT the meeting Record No. 08-03 dated March 6, 2008 be adopted.
DELEGATION
a) Mr. Gordon Barnes — Green Roof Presentation
THAT the delegation by Mr. Gordon Barnes be received; and
THAT this item be added to the EAC Pending List to be shown as an ongoing
matter.
(b) Ms Rebecca Beaton —Water Restrictions
THAT the delegation and documentation presented by Ms Rebecca Beaton be
received: and
THAT the information and presentation material be referred to the May 1, 2008
EAC meeting as an agenda item for consideration.
2. LS08-014 - Control of Invasive Plants in the Town of Aurora
THAT Report LS08-014 — Control of Invasive Plants in the Town of Aurora be
received as information; and
THAT the necessary professional staff or external consulting resources be retained
to investigate, confirm the presence of and recommend a suitable course of action;
and
-32-
GENERAL COMMITTEE - MAY 20, 2008 ITEM #4 - 2
May 20 2008 -2- Report No EAC08-04
THAT in the interim, herbicides be utilized so as to protect the environment as
mentioned in Paragraphs 2 and 3 of Report LS08-014.
3. Correspondence from the Ministry of Municipal
Affairs and Housing
Re: Growing the Greenbelt Consultation 2008
THAT the correspondence from the Ministry of Municipal Affairs and Housing
entitled "Growing the Greenbelt - Consultation 2008" be received.
4. York Region —Water Efficient Toilet Truckload Sale
"Water for Tomorrow"
THAT the communication from the Region of York regarding the "Water for
Tomorrow" Water Efficient Toilet Truckload Sale be received.
5. EAC Pending List - Updates and Discussion
No motion
6. Rain Barrel Sale
THAT the information from the Director of Public Works regarding the forthcoming
Region of York Rain Barrel Sale Event to be held May 24, 2008 be received.
7. Communities in Bloom EAC Liaison — Carol Cooper — Discussion
THAT the resignation of Carol Cooper as the Communities in Bloom Environmental
Advisory Committee Liaison be received; and
THAT Richard Wizemann be appointed as the replacement Communities in Bloom
Environmental Advisory Committee Liaison.
8. Earth Hour Update — 2008 & 2009 — Discussion
No motion
9. Memorandum from the By-law Services Co-ordinator— Pesticides By-law, Update
THAT the memorandum from the By-law Services Co-ordinator providing an update
on the Pesticides By-law be received; and
THAT staff be requested to place the Pesticides By-law report on the May 1, 2008
EAC Agenda for Committee consideration with respect to the results of the public
consultation meetings.
-33-
GENERAL COMMITTEE MAY 20, 200.8
ITEM #4 - 3
May 20, 2008 - 3 - Report No EAC08-04
10, Correspondence from Canadian Cancer Society — Pesticides Use in Aurora
THATthe correspondence from the Canadian Cancer Society regarding Pesticides
Use in Aurora be received for information.
11. Town of Aurora - Job Posting — Manager of Environmental Initiatives
THAT the Town of Aurora Job Posting fora Manager of Environmental Initiatives be
received; and
THAT staff be requested to obtain input from the Planning and Parks Departments
with respect to the environmental skill and knowledge requirements for the job
candidate.
12. Region of York — 2007 Greening Strategy Annual Report
THAT the Region of York 2007 Greening Strategy Annual Report be received.
13. York Region — Final Sustainability Strategy
"Towards a Sustainable Region" .
THAT the York Region Final Sustainability Strategy "Towards a Sustainable
Region" be received.
14. York Region —Water Conservation Initiative Update
THAT the York Region Water Conservation Initiative Update be received.
15. Article from the Auroran, March 11, 2008 — Tree Planting
THAT the article from the Auroran of March 11, 2008, entitled "Tree Planting" be
received.
16. Letter to Premier McGuinty from Jim Woodford
Re: Science and Lake Simcoe
THAT the letterto Premier McGuinty from Jim Woodford entitled "Science and Lake
Simcoe" be received.
17. Media Release — 60 Annual Anti Litter Day
THAT the media release regarding the 61h Annual Anti- Litter Day be received.
MT-1 E
GENERAL COMMITTEE - MAY 20, 2008 ITEM #4 - 4
May 20 2008 - 4 - Report No EAC08-04
ATTACHMENTS
Attachment #1 —Environmental Advisory Committee Minutes of April 3, 2008
Prepared by. Carol Clark, Council/Committee Secretary, Ext. 4227
Carol Clark
Council/Committee Secretary
On behalf of the Environmental Advisory Committee
-35-
GENERAL COMMITTEE - MAY 2012008 ITEM #4 - 5
AURORA
COMMITTEE MINUTE'S
MEETING NO. 08-04
Committee: Environmental Advisory Committee
Date: Thursday, April 3, 2008
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Peter Piersol, Chair, Gordon Barnes, Robert Cook, Carol
Cooper, Councillor Gaertner, John Gallo, Councillor
MacEachern, Vice -Chair, Catherine Marshall, David
Tomlinson and Richard Wizemann
Absent: Susan Walmer
Other Attendees: llmar Simanovskis, Director, of Public Works and Elm@
Stevenson, Committee Secretary
Chair Peter Piersol called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Carol Cooper
THAT the agenda with the following additional items be approved:
➢ Delegation Request b) — Ms Rebecca Beaton — Water Restrictions
➢ Additional Information for Item 9 — Memorandum from the By-law
Services Co-ordinator — Update on the Pesticide By-law
Additional Information for Item 10 — Correspondence from
Canadian Cancer Society — Pesticides Use in Aurora .
New Item 17 — Media Release — 6th Annual Anti Litter Day
CARRIED
-36-
GENERAL COMMITTEE - MAY 2022008 ITEM #4 - 6
Environmental Advisory Committee Record No. 08-04
Thursday, April 3, 2008
ADOPTION OF MINUTES
1. Environmental Advisory Committee Meeting
Record No. 08-03 dated Thursday, March 6, 2008
Moved by Robert Cook
Seconded by David Tomlinson
THAT the meeting Record No. 08-03 dated March 6, 2008 be adopted.
CARRIED
DELEGATION
a) Mr. Gordon Barnes — Green Roof Presentation
Mr. Gordon Barnes made a presentation relating to Green Roof technology
further to a February 21, 2008 Green Roof Conference at the Toronto Botanical
Gardens.
Moved by David Tomlinson Seconded by John Gallo
THAT the delegation by Mr. Gordon Barnes be received; and
THAT this item be added to the EAC Pending List to be shown as an
ongoing matter.
CARRIED
b) Ms Rebecca Beaton — Water Restrictions
Ms Beaton made a delegation and presented information regarding water
restrictions in the Region of York.
Moved by Robert Cook
Seconded by John Gallo
THAT the delegation and documentation presented by Ms Rebecca
Beaton be received; and
THAT the information and presentation material be referred to the May 1,
2008 EAC meeting as an agenda item for consideration.
`-lift ;
37 -
GENERAL COMMITTEE - MAY 2072008
Environmental Advisory Committee Record No. 08-04
Thursday; April 3, 2008
MATTERS ARISING FROM PREVIOUS MINUTES
None
MATTERS FOR CONSIDERATION
2. LS08-014 -Control of Invasive Plants in the Town of Aurora
Moved by Robert Cook
ITEM #4 - 7
Seconded by Richard Wizemann
THAT Report LS08-014 — Control of Invasive Plants in the Town of Aurora
be received as information; and
THAT the necessary professional staff or external consulting resources be
retained to investigate, confirm the presence of and recommend a suitable
course of action; and
THAT in the interim, herbicides be utilized so as to protect the environment
as mentioned in Paragraphs 2 and 3 of Report LS08-014.
3. Correspondence from the Ministry of Municipal
Affairs and Housing
Re: Growing the Greenbelt - Consultation 2008
Moved by Councillor MacEachern
Seconded by Carol Cooper
THAT the correspondence from the Ministry of Municipal Affairs and
Housing entitled "Growing the Greenbelt - Consultation 2008" be received.
CARRIED
4. York Region — Water Efficient Toilet Truckload Sale
"Water for Tomorrow"
Moved by Councillor MacEachern
Seconded by Carol Cooper
THAT -the communication from the Region of York regarding the "Water for
Tomorrow" Water Efficient Toilet Truckload Sale be received.
CARRIED
-38-
GENERAL COMMITTEE - MAY 207 2008 ITEM #4 - 8
Environmental Advisory Committee Record No. 08-04
Thursday, April 3, 2008
5. EAC Pending List - Updates and Discussion
Committee conducted a work session .to update the EAC Pending List. Ilmar
Simanovskis will co-ordinate the information as discussed and bring back the
updated information to Committee for further discussion.
CARRIED
Moved by David Tomlinson
Seconded by Gordon Barnes
THAT the meeting be extended past 9:00 p.m..
CARRIED
6. Rain Barrel Sale
Moved by Robert Cook Seconded by Gordon Barnes
THAT the information from the Director of Public Works regarding the
forthcoming Region of York Rain Barrel Sale Event to be held May 24,
2008 be received.
104[771A7
7. Communities in Bloom EAC Liaison — Carol Cooper — Discussion
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the resignation of Carol Cooper as the Communities in Bloom
Environmental Advisory Committee Liaison be received; and
THAT Richard Wizemann be appointed as the replacement Communities
in Bloom Environmental Advisory Committee Liaison.
CARRIED
-39-
GENER&iFo9MMITI AFdvMso yoMit?09%cord No. 08-04 ITEM #4 - 9
Thursday, April 3, 2008
Earth Hour Update — 2608 & 2009 — Discussion
A discussion was held regarding the outcome of the March 29, 2008 global Earth
Hour initiative where a number, of cities across the world joined to deliver a
message about the need for action with regard to global warming by turning off
lights and unplugging appliances for a one -hour period to conserve energy:
Canada had one of the highest participation rates around the globe with over 150
cities participating. As well, nearly. half of Ontario's drop in power usage came
from the GTA with Milton achieving a 15% drop, Newmarket, 14% and Aurora, a
10.2% drop.
9. Memorandum from the By-law Services Co-ordinator— Pesticides By-law Update
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the memorandum from the By-law Services Co-ordinator providing
an update on the Pesticides By-law be received; and
THAT staff be requested to place the Pesticides By-law report on the May
1, 2008 EAC Agenda for Committee consideration with respect to the
results of the public consultation meetings.
W _S
10. Correspondence from Canadian Cancer Society — Pesticides Use in Aurora
Moved by Councillor MacEachern
Seconded by Carol Cooper
THAT the correspondence from the Canadian Cancer Society regarding
Pesticides Use in Aurora be received for information.
CARRIED
INFORMATIONAL ITEMS
11.. Town of Aurora -Job Posting — Manager of Environmental Initiatives
Moved by Dave Tomlinson
Seconded by Catherine Marshall
THAT the Town of Aurora Job Posting ,for a Manager of Environmental
Initiatives be received; and
-40-
GENER&-i�oQii MIIIITMis i?R'it&g%.ord No. 08-04
Thursday, April 3, 2008
ITEM #4 - 10
THAT staff be requested to obtain input from the Planning and Parks
Departments with respect to the- environmental skill and knowledge
requirements for the job candidate.
CARRIED
12. Region of York — 2007 Greening Strategy Annual Report
Moved by Catherine Marshall
Seconded by John Gallo
THAT the Region of York 2007 Greening Strategy Annual Report be
received.
CARRIED
13. York Region — Final Sustainability Strategy
"Towards a Sustainable Region
Moved by Robert Cook Seconded by Gordon Barnes
THAT the York Region Final Sustainability Strategy "Towards a
Sustainable Region" be received.
CARRIED
14. York Region —Water Conservation Initiative Update
Moved by Carol Cooper
Seconded by Gordon Barnes
THAT the York Region Water Conservation Initiative Update be received.
CARRIED
15, Article from the Auroran, March 11, 2008 — Tree Planting
Moved by Gordon Barnes
Seconded by Richard Wizemann
THAT the article from the Auroran of March 11, 2008, entitled "Tree
Planting" be received.
8
-41-
GENER&611�CMMN4TITA�igjWi NttgOAcord No. 08-04
Thursday, April 3, 2008
16. Letter to Premier McGuinty from Jim Woodford
Re: Science and Lake Simcoe
ITEM #4 - 11
Moved by Richard Wizemann Seconded by Catherine Marshall
THAT the letter to Premier McGuinty from Jim Woodford entitled "Science
and Lake Simcoe" be received.
W17-1ra7
17. Media Release — 6t" Annual Anti Litter Day
Moved by Councillor MacEachern Seconded by Carol Cooper
THAT the media release regarding the 6rh Annual Anti- Litter Day be
received.
CARRIED
NEW BUSINESS
18. Home Show Update
Catherine Marshall provided an update for Committee members regarding plans
for the forthcoming Aurora Home Show on April 18-20, 2008. Committee
discussed handout items to be made available: pamphlets, information and/or
surveys regarding a number of Environmental Advisory Committee initiatives. A
volunteer timetable has been prepared and will be provided to Committee
members.
19. Water Conservation Initiative Delegation
Committee was advised that the Region of York will be making a delegation to
May 27, 2008 Council meeting regarding the York Region Water Conservation
Initiative.
-42-
GENER ffL OMM JaITAff-jJTAt 2mitt2ee ecord No, 08-04 ITEM #4 - 12
Thursday, April 3, 2008
ADJOURNMENT
Moved by Robert Cook
THAT the meeting be adjourned at 10:15 p.m.
Peter Yiersol, chair
CARRIED
-43-
GENERAL COMMITTEE - MAY 2% 2008
ITEM #5 - 1
TOWN OF AURORA
AURORA. GENERAL COMMITTEE No. HALOS-03
SUBJECT: Heritage Advisory Committee -Recommendation Summary from
April 94, 2008
DATE: May 20, 2008
RECOMMENDATIONS
Heritage Advisory Committee Minutes Number 08-02 dated March 17, 2008
THAT the Heritage Advisory Committee of Aurora meeting minutes HAC08-02,
dated Monday, March 17, 2008 be adopted.
2. PL08-033 - 2008 Business Improvement Areas National Conference
Presentation on Heritage Districts and Downtowns.
THAT the presentation made by the Community Planner for the 2008 Business
Improvement Areas National Conference be received.
3. PL08-028 — Projects Reviewed by the Community Planner
in March & April 2008
THAT Heritage Advisory Committee Report No. PL08-028 titled Projects Reviewed
by the Community Planner be received for information.
4. PL08-029 2008 Heritage Advisory Committee Annual Awards
THAT Heritage Advisory Committee Report No. PL08-023 respecting the 2008
Heritage Advisory Committee Annual Awards be received; and
THAT the following be recommended to Council as recipients of the Heritage
Advisory Committee Annual Awards for the year 2008, to be presented as part of
the Town of Aurora's Civic Appreciation Awards Ceremony held on June 4, 2008:
• Pat Hartman for Heritage Education
• John Elisio for Outstanding Restoration of Heritage Resources
• Aurora United Church for Outstanding Restoration of Heritage Resources
• Damir Vrancic for Outstanding Adaptive Reuse of a Heritage Resource
• Trinity Anglican Church for Compatible Addition to a Heritage Building
• Susan Morton Leonard for Volunteerism; and
-44-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #5 - 2
May 20 2008 - 2 - Report No. HAC08-03
THAT the Heritage Advisory Committee authorizes the Chair to write a letter of
congratulations to each recipient of the 2008 Heritage Advisory Committee Awards
as part of the award package; and
THAT the Community Planner is to work with the Marketing/Communications
Coordinator to develop a press release outlining the recipients and their
achievements, for forwarding to local media in advance of the award presentation.
5. PL08-030 - Ontario Heritage Trust Community Recognition
Program Nominations
THAT Mr. Leslie Oliver be recommended to Council for nomination for the Ontario
Heritage Trust Community Recognition Award in the Lieutenant governor's Lifetime
Achievement Category (25 years or more).
6. PL08-031 — Proposed Demolition of 76 Kennedy St. W.
THAT it be recommended to Council that the Committee does not object to the
demolition of 76 Kennedy St. W. subject to the Town being provided an
opportunity to obtain any architectural features that may be available prior to the
demolition of the house.
PL08-036 — Proposed Demolition of 9 Maple St.
THAT the Heritage Advisory Committee recommends to Council that it has no
objection to the demolition of the former school building at 9 Maple Street, subject
to the former site of the building being rendered clean and safe; and
THAT through a future site plan approval process to implement the proposed
parking lot, that the owners maintain a landscaping strip on the south side of the
sidewalk and screen the proposed parking lot through the implementation of
plantings and landscaping
8. Location of Heritage Centre Main Entrance
THAT the verbal update be received as information.
-45-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #5 - 3
May 20, 2008 - 3 - Report No. HAC08-03
9. Correspondence from Heritage Canada Foundation
THAT the correspondence be received as information
10. Correspondence from the Toronto and Region Conservation Authority
THAT the correspondence be received as information.
11. Landmarks Not Landfill — Heritage Conservation Conference Information
THAT the correspondence be received as information.
CARRIED
ATTACHMENTS
Attachment #1 — Heritage Advisory Committee Minutes of April 14, 2008
Prepared by: Carrie Eastwood, CouncfUCommittee Secretary Ext. 42257
Carrie Eastwood
Council/Committee Secretary
On behalf of the Heritage Advisory Committee
-46-
GENERAL COMMITTEE - MAY 205 2008
ITEM #5 - 4
L unpRA
COMMITTEE MINUTES
MEETING NO. 08-03
Committee: Heritage Advisory Committee
Date: Monday April 14, 2008
Time and Location: 7:00 p.m., Holland Room
Committee Members: Chair, Councillor Collins-Mrakas, Councillor B. McRoberts,
B. Newman, J. McIntyre, J. Stuart, D. Smith
Other Attendees: M. Seaman Community Planner, B. Panizza Director of
Corporate Services, M. Ramunho Director of Planning &
Development Services
DECLARATIONS OF INTEREST
None
APPROVAL OF AGENDA
Moved by J. McIntyre
Seconded by B. Newman
THAT the agenda as circulated by the Corporate Services Dept, be approved:
CARRIED
ADOPTION OF MINUTES
Moved by J. Stuart
Seconded by Councillor McRoberts
THAT the Heritage Advisory Committee of Aurora meeting minutes HAC08-02,
dated Monday March 17, 2008 be adopted.
CARRIED
DELEGATIONS
A) Ms. Linda Monti, owner of 76 Kennedy St. W. appeared before the committee to
request permission to demolish the existing house in order to accommodate the
construction of a new home on. the subject property.
-47-
GENERAL COMMITTEE - MAY 20 2008 ITEM #5 - 5
Heritage Advisory Committee Record No. 08-03_
Monday April 14, 2008
Moved by D. Smith
That the delegation be received..
CARRIED
Moved by Councillor McRoberts
Seconded by Councillor McRoberts
Seconded by J. McIntyre
That item #6 be brought forward for discussion.
CARRIED
6. PL08-031 — Proposed Demolition of.76 Kennedy St. W.
Moved by J. McIntyre
Seconded by Councillor McRoberts
THAT it be recommended to Council that the Committee does not object to the
demolition of 76 Kennedy St. W. subject to the Town being provided an
opportunity to obtain any architectural features that may be available. prior to the
demolition of the house.
CARRIED
B) M. Seaman, Community Planner provided committee members with a
presentation related to Heritage Conservation District Designation and Downtowns, and
how heritage designation can be a key organizational tool in achieving downtown
revitalization. The.presentation outlined some of the goals, objectives and successes of
Aurora's downtown as well as other municipalities across Ontario and illustrated how
heritage conservation district designation combined with a 4 point approach to
revitalization (Organization, Promotion, Design and Economic Restructuring) can
achieve positive results for downtowns. Some of the key ideas discussed in the
presentation included how a heritage district plan can provide not just a framework for
conservation but also for compatible development and revitalization; how incentives can
stimulate revitalization and remain revenue neutral and how district designation
provides assurance that any municipal investment will contribute to the achievement of
community goals and objectives and how a revitalized downtown can benefit the entire
community.
2. PL08-033 - 2008 Business Improvement Areas National Conference
Presentation on Heritage Districts and Downtowns.
Moved by D. Smith
Seconded by B. Newman
THAT the presentation made by the Community Planner for the 2008 Business
Improvement Areas National Conference be received.
CARRIED
-48-
GENERAL COMTITTEE�- MAY 20 2008
Heritage A visory ;&NItee Record No. 08-03
Monday April 14, 2008
MATTERS FOR CONSIDERATION
3. PL08-028 — Projects Reviewed by the Community Planner
in March & April 2008
Moved by J. Stuart Seconded by Councillor McRoberts
THAT Heritage Advisory Committee Report No. PL08-028 titled Projects
Reviewed by the Community Planner be received for information.
CARRIED
4. PL08-029 2008 Heritage Advisory Committee Annual Awards
Moved by Councillor McRoberts Seconded by J. Stuart
THAT Heritage Advisory Committee Report No. PL08-023 respecting the
2008 Heritage Advisory Committee Annual Awards be received; and
THAT the following be recommended to Council as recipients of the
Heritage Advisory Committee Annual Awards for the year 2008, to be
presented as part of the Town of Aurora's Civic Appreciation Awards
Ceremony held on June 4, 2008:
• Pat Hartman for Heritage Education
• John Elisio for Outstanding Restoration of Heritage Resources
• Aurora United Church for Outstanding Restoration of Heritage
Resources
• Damir Vrancic for Outstanding Adaptive Reuse of a Heritage
Resource
Trinity Anglican Church for Compatible Addition to a Heritage
Building
• Susan Morton Leonard for Volunteerism :and
THAT the Heritage Advisory Committee authorizes the Chair to write a
letter of congratulations to each recipient of the 2008 Heritage Advisory
Committee Awards as part of the award package; and
THAT the Community Planner is to work with the
Marketing/Communications Coordinator to develop a press release
outlining the recipients and their achievements, for forwarding to local
media in advance of the award presentation,
CARRIED
ITEM #5 - 6
GENERAL CONA110UT%- MAY 2R, 219
Heritage dvisory ommittee ecor o.08-03
Monday April 14, 2008
5. PL08-030 -- Ontario Heritage Trust Community Recognition
Program Nominations
Moved by J. McIntyre Seconded by Councillor McRoberts
THAT Mr. Leslie Oliver be recommended to Council for nomination for the
Ontario Heritage Trust Community Recognition Award in the Lieutenant .
governor's Lifetime Achievement Category (25 years or more).
CARRIED
7. PL08-036 — Proposed Demolition of 9 Maple St.
Moved by Councillor McRoberts Seconded by B. Newman
ITEM #5 - 7
THAT the Heritage Advisory Committee recommends to Council that, it has no
objection to the demolition of the former school building at 9 Maple Street,
subject to the former site of the building being rendered clean and safe; and
THAT through a future site plan approval process to implement the proposed
parking lot, that the owners maintain a landscaping strip on the south side of the
sidewalk and screen the proposed parking lot through the implementation of
plantings and landscaping
CARRIED
Location of'Heritage Centre Main Entrance
Moved by Councillor McRoberts Seconded by. B. Newman
THAT the verbal update be received as information.
CARRIED
9. Correspondence from Heritage Canada Foundation
Moved by Councillor McRoberts Seconded by D. Smith
THAT the correspondence be received as information.
CARRIED
-50-
GENER&' COMMITTEF�- MqY 2% 20d� ITEM #5 - 8
eritage Advisory ommittee ecor o. 08-03
Monday April 14, 2008
10. Correspondence from the Toronto and Region Conservation Authority
Moved by Councillor McRoberts Seconded by D. Smith
THAT the correspondence be received as information.
CARRIED
11. Landmarks Not Landfill Heritage Conservation Conference Information
Moved by Councillor McRoberts Seconded by D. Smith
THAT the correspondence be received as information.
CARRIED
NEW BUSINESS
None
ADJOURNMENT
Moved by D. Smith
THAT the meeting be adjourned at 8:30 P.M.
CARRIED
Councillor A. Collins-Mrakat,
-51 -
GENERAL COMMITTEE - MAY 20, 2008 ITEM #6 - 1
TOWN OF AURORA
AUT�OI2A GENERAL COMMITTEE No. EAC08-05
SUBJECT: Environmental Advisory Committee -Recommendation Summary from
May 1, 2008
FROM: Environmental Advisory Committee
DATE: May 20, 2008
RECOMMENDATIONS
1. Environmental Advisory Committee Meeting
Record No. 08-04 dated Thursday, April 3, 2008
THAT the meeting Record No. 08-04 dated April 3, 2008 with the following
amendments, be adopted:
The introductory paragraph under Delegation a) be replaced with the following. -
"Mr. Gordon Barnes made a presentation relating to Green Roof
technology further to the February 21, 2008 Green Roof Conference
sponsored by the Toronto Botanical Garden."; and
The name of the seconder under Item 2 be changed to David Tomlinson.
DELEGATION
a) Ms Rebecca Beaton — Water Restrictions
THAT the delegation by Ms Rebecca Beaton be deferred to the June 5, 2008 EAC
meeting.
2. Ms Rebecca Beaton —Water Restrictions
No motion
3.. EAC08-003 - Pesticides By-law Update
THAT Report EAC08-003 — Pesticides By-law and revised Draft By-law be received
by the Environmental Advisory Committee; and
1111.7+m
GENERAL COMMITTEE - MAY 205 2008
ITEM #6 - 2
May 20 2008 - 2 - Report No EAC08-06
THAT it be. recommended to Council that the Pesticides By-law be approved with
the following amendments:
➢ THAT an appropriate number of Town staff become IPM Accredited
Professionals; and
➢ THAT the By-law include a definition of "playing fields"; and
➢ THAT all playing fields within the boundaries of the Town of Aurora be
exempt from the provisions of the By-law and best management
practices be used; and
➢ THAT Town -owned properties be required to meet the provisions of
the By-law; and
➢ THAT cemeteries be required to meet the provisions of the By-law.
THAT the by-law be extensively circulated to all interested stakeholders including
residents, property owners, the landscaping and forestry industries and the golf
course industry; and
THAT staff be directed to go forward with a comprehensive education campaign to
notify all residents of the provisions of the by-law this year prior to its
implementation in 2009; and
THAT staff track the number of calls for service concerning the applications of
cosmetic pesticides in 2008; and .
THAT based on the number of calls for service received this year, consideration for
additional staffing and resources.be included in the 2009 budget discussions if
deemed necessary; and
THAT the by-law come into force effective January 1, 2009; and
THAT the by-law be reviewed should the provincial Government be successful in
bringing forward province -wide legislation on the application of cosmetic pesticides
in Ontario as outlined in Bill 64; and
THAT'it be recommended to Council that staff be directed to send a letter to the
Minister of the Environment requesting that the Province of Ontario include golf
courses in the ban of the cosmetic use of pesticides in order to be consistent.
4. EAC Pending List
No motion
-53-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #6 - 3
May 20, 2008 - 3 - Report No EAC08-05
5. Second Webcast on Energy Conservation Week April 25th at 2:00 p.m.
THAT the information regarding Energy Conservation Week be received for
information.
6. Correspondence from Toronto and Region Conservation For The Living City
Re: Blogas Market Development
THAT the correspondence from Toronto and Region Conservation for the Living
City regarding Diogas Market Development be received for information.
7. Correspondence from AMO
Re: Waste Electronic and Electrical Equipment (WEEE) Program Plan
THAT the correspondence from AMO regarding Waste Electronic and Electrical
Equipment (WEEE) Program Plan be received for information.
8. Correspondence from the Sustainable Urban Development Association
(SUDA)
Re: Eco Industrial Parks
THAT the correspondence from the Sustainable Urban Development Association
(SUDA) regarding Eco Industrial Parks be received for information.
ATTACHMENTS
Attachment #1 — Environmental Advisory Committee Minutes of May 1, 2008
Prepared by: Carol Clark, Council/Committee Secretary, Ext. 4227
Carol Clark
Council/Committee Secretary
On behalf of the Environmental Advisory Committee
-54-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #6 - 4
r
AuitpizA
COMMITTEE MINUTES
MEETING NO. 08-05
Committee: Environmental Advisory Committee
Date: Thursday, May 1, 2008
Time and Location: 7:00 p.m., West McKenzie Hall,
Aurora Seniors Centre — 5 Municipal Drive
Committee Members: Peter Piersol, Chair, Gordon Barnes, Carol Cooper,
Councillor MacEachern, Vice -Chair, Catherine Marshall,
David Tomlinson and Richard Wizemann
Absent: Robert Cook, Councillor Gaertner, John Gallo and Susan
Walmer
Other Attendees: Chris Alexander, By-law Services Co-ordinator, flmar
Simanovskis, Director of Public Works and Elma Stevenson,
Committee Secretary
The Chair called the meeting to order at 7:05 p.rn
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Gordon Barnes
Seconded by Catherine Marshall
THAT the content of the agenda as circulated by the Corporate Services
Department be approved.
CARRIED
-55-
GENERA v,CoO�MM�al'AgEsory Commitfeel�ecord No. 08-05 ITEM #6 - 5
Thursday, May 1, 2008
ADOPTION OF MINUTES
1. Environmental Advisory Committee Meeting
Record No. 08-04 dated Thursday, April 3, 2008
Moved by Carol Cooper
Seconded by David Tomlinson
THAT the meeting Record No. 08-04 dated April 3, 2008 with the following
amendments, be adopted:
The introductory paragraph under Delegation a) be replaced with the
following:
"Mr. Gordon Barnes made a presentation relating to Green
Roof technology further to the February. 21, 2008 Green Roof
Conference sponsored by the Toronto Botanical Garden.";
and
The name of the seconder under Item 2 be changed to David Tomlinson.
CARRIED
DELEGATION
a) Ms Rebecca Beaton — Water Restrictions
Moved by Catherine Marshall Seconded by Councillor MacEachern
THAT.the delegation by Ms Rebecca Beaton be deferred to the June 5,
2008 FAC meeting.
CARRIED
MATTERS ARISING FROM PREVIOUS MINUTES
2. Ms Rebecca Beaton — Water Restrictions
Please refer to Delegation a) above for disposition.
!' *21
GENER&IlpoQiii MI ITAFd�sd YorgMlt&q%cord No. 08-05 ITEM #6 - 6
Thursday, May 1, 2008
3. EAC08-003 - Pesticides By-law Update
Moved by Catherine Marshall Seconded by David Tomlinson
THAT Report EAC0B-003 — Pesticides By-law and revised Draft By-law be
received by the Environmental Advisory Committee; and
THAT it be recommended to Council that the Pesticides By-law be
approved with the following amendments:
➢ THAT an appropriate number of Town staff become IPM
Accredited Professionals; and .
➢ THAT the By-law include a definition of "playing fields"; and
➢ THAT all playing fields within the boundaries of the Town of
Aurora be exempt from the provisions of the By-law and best
management practices be used; and
➢ THAT Town -owned properties be required to meet the
provisions of the By-law; and
➢ THAT cemeteries be.required to meet the provisions of the
By-law.
THAT the by-law be extensively circulated to all interested stakeholders
including residents, property owners, the landscaping and forestry
industries and the golf course industry; and
THAT staff be directed to go forward with. a comprehensive education
campaign to notify all residents of the provisions of the by-law this year
prior to its implementation in 2009; and
THAT staff track the number of calls for service concerning the
applications of cosmetic pesticides in 2008; and
THAT based on the number of calls for service received this year,
consideration for additional staffing and resources be included in the 2009
budget discussions if deemed necessary; and
THAT the by-law come into force effective January 1, 2009; and
THAT the by-law be reviewed should the provincial Government be
successful in bringing forward province -wide legislation on the application
of cosmetic pesticides in Ontario as outlined in Bill 64.
CARRIED
-57-
GENIER&19M MKITAI§g UfMItt?eQ%cord No. 08-05 ITEM #6 - 7
Thursday, May 1, 2006
Moved by Carol Cooper
Seconded by Gordon Barnes
THAT it be recommended to Council that staff be directed to send a letter
to the Minister of the Environment requesting that the Province of Ontario
include golf courses in the ban of the cosmetic use of pesticides in order to
be consistent.
CARRIED
MATTERS FOR CONSIDERATION
4. EAC Pending List
Committee reviewed and updated EAC Pending. List items. Updated information
will be provided to the Corporate Services Department so that revised version of
the list can be included on the June 5, 20087 EAC Agenda.
Moved by David Tomlinson
Seconded by Richard Wizemann
THAT the meeting be extended past 9:00 p.m.
CARRIED
INFORMATIONAL ITEMS
5. Second Webcast on Energy Conservation Week April 25th at 2:00 p.m.
Moved by Carol Cooper Seconded by Gordon Barnes
THAT the information regarding Energy Conservation Week be received
for information.
CARRIED
-58-
GENERR86iR>9M IJITAgt go YoMI49%cord No. 08-05 ITEM #6 - 8
Thursday, May 1, 2008
6. Correspondence from Toronto and Region Conservation For The Living City
Re: Biogas Market Development
Moved by Carol Cooper Seconded by Gordon Barnes
THAT the correspondence from Toronto and Region Conservation for the
Living City regarding Biogas Market Development be received for
information.
CARRIED
7. Correspondence from AMO
Re: Waste Electronic and Electrical Equipment (WEEE) Program Plan
Moved by Carol Cooper Seconded by Gordon Barnes
THAT the correspondence from AMO regarding Waste Electronic and
Electrical Equipment (WEEE) Program Plan be received for information.
CARRIED
8. Correspondence from the Sustainable Urban Development Association
(SUDA)
Re: Eco Industrial Parks
Moved by Carol Cooper Seconded by Gordon Barnes
THAT the correspondence from the Sustainable Urban Development
Association (SUDA) regarding Eco Industrial Parks be received for
information.
CARRIED
NEW BUSINESS
9. Anti Litter Initiative
The Director of Public Works advised that garbage containers are to be placed in
the Downtown Aurora area and that staff are preparing a report to available in
early June regarding this matter.
-59-
G E N E 9AirFoFiliie"1 a %E.jJM�ommiAecord No. 08-05 ITEM #6 - 9
Thursday, May 1, 2008
10. Home Show Update
Committee requested that the Home Show Update be included as an agenda
item on the June 5, 2008 EAC Agenda.
11. Biodegradable, Reusable and Recyclable Containers
Committee requested that the June 5, 2008 EAC Agenda include a discussion
item regarding the use of biodegradable, reusable and/or recyclable containers
and utensils at Town indoor and outdoor events.
ADJOURNMENT
Moved by Richard Wizemann
THAT the meeting be adjourned at 9:30 p.m.
Peter Piersol, Chair
CARRIED
-60-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #7 - 1
TOWN OF AURORA
AURO—RA GENERAL COMMITTEE No. AAC08-03
SUBJECT: Accessibility Advisory Committee
Recommendation Summary from May 7, 2008
DATE: May 20, 2008
RECOMMENDATIONS
Advisory Committee Minutes Number 08-02, March 19, 2008
THAT the minutes of the Accessibility Advisory Committee meeting 08-02 on March 19,
2008 be adopted.
1. Emergency Preparedness Guide for People with Disabilities, Special Needs
THAT it be recommended to Council that the Emergency Preparedness Guide for
People With Disabilities and/or Special Needs prepared by the Province of Ontario
be. received and posted on the Town's Accessibility Website for public information.
2. Aurora Resthaven Wheelchair Accessibility Buses
THAT it be -recommended to Council that the letter from Aurora Resthaven be
received and that staff be,requested to contact York Region Transit (YRT) to obtain
details of their service provision and report back to the committee; and
THAT further research be conducted with Aurora Resthaven on this matter and that
the added item pertaining to the "Enabling Accessibility Fund Program" be
forwarded to Aurora Resthaven for their information.
3. Accessibility Standards for Customer Service Ont. Regulation 429107
THAT the Guide to Accessibility Standards for Customer. Service Ontario Regulation
429107 be received for information.
4. Accessibility Standards for Customer Service Workshop Material
THAT it be recommended to Council that the Accessibility Standards for Customer
Service be received for information and that staff be requested to prepare Best
Practices for Accessibility Customer Service Policy for the Town of Aurora
-61-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #7 2
May 20, 2008 - 2 -. Report No. AAC08-03
5. Accessibility Customer Service Training
THAT the correspondence from Trish Robichaud of Changing Paces be received for
information.
DELEGATIONS
(a) Ms. Melodie McKay, Manager of Programs/Community Development
Re: Introduction of the Care Giver Waiver Program.
THAT the comments of the delegate be received for information.
'6. Resolution from the City of Port Colborne
THAT it be recommended to Council that the following resolution from the City of
Port Colborne regarding Provincial funding mechanism for municipalities for
Accessibility Customer Service provisions be endorsed:
WHEREAS Ontario Regulation 429/07 under the Accessibility for Ontarians
with Disabilities Act, 2005 establishes accessibility standards for customer
services which apply to every designated .public sector organization,
including municipalities, and others that provide goods or services to
members of the public or other third parties;
AND WHEREAS designated public .sector organizations, including
municipalities, must comply with the accessibility standards established by
O.Reg. 429/07 by January 1, 2010;
AND WHEREAS, in order to comply with O.Reg. 429/07, public sector
organizations, including municipalities must by January 1, 2010 establish
policies, practices and procedures governing the provision of their goods or
services to persons with disabilities in a manner that respects the dignity and
independence of persons with disabilities; enables persons with disabilities to
obtain use or benefit from the goods or services; and gives persons with
disabilities equal opportunity to obtain, use and benefit from the goods or
services;
AND WHEREAS, in order to comply with O.Reg. 429/07, public sector
organizations, including municipalities, must by January 1, 2010 prepare
document(s) describing such policies, practices and procedures and make
available a copy of any such document(s) free of charge;
-62-
GENERAL COMMITTEE - MAY 209 2008
ITEM #7 - 3
May 20, 2008 -3- Report No. AAC08-03
AND WHEREAS, in order to comply with O.Reg. 429/07, public sector
organizations, including municipalities, must by January 1, 2010 prepare
document(s) that set out the steps to be taken in connection with the
temporary disruption of the provision of goods and services to persons with
disabilities and the giving of notice in connection with such disruption of
service;
AND WHEREAS, in order to comply with O.Reg. 429/07, every provider of
goods or services, including municipalities, must ensure that every person
who deals with members of the public or participates in developing the
provider's policies, practices and procedures receives training about the
provision of its goods or services to persons with disabilities and maintain
records of such training and provide such training on an ongoing basis;
AND WHEREAS the Council of the City of Port Colborne supports the
objectives of Ontario Regulation 429/07 and believes that persons with
disabilities have a right to equal_ opportunity to attain the same level of
performance or to enjoy the same level of benefits and privileges
experienced by persons without disabilities;
AND WHEREAS the Council of the City of Port Colborne believes that the
requirement that the provisions of O.Reg. 429/07 be implemented at the
municipal rather than provincial level imposes an inequitable per capita
financial burden on small municipalities and other public sector
organizations;
NOW THEREFORE BE IT RESOLVED THAT:
1) The Council of the Corporation of the City of Port Colborne call upon the
Association of Municipalities of Ontario to petition for and work with the
Province of Ontario on the development and provision of a proper and fair
provincial funding mechanism to assist municipalities and other provincially
funded public sector organizations in complying with the provisions of O.Reg.
429/07 so that the financial burden imposed by the Regulation is fairly
shared by all the residents of Ontario;
2) That all municipalities in Ontario be requested to support this resolution
and to advise A.M.O. and their relevant provincial representatives
accordingly;
3) That P. Kormos, M.P.P. be so advised.
-63-
GENERAL COMMITTEE - MAY 2% 2008
ITEM #7 - 4
May 20 2008 -4- Report No. AAC08-03
7. Resolution form the Town of Richmond Hill
THAT it be recommended to Council that the following resolution from the Town of
Richmond Hill regarding representation on the Regional Accessibility Advisory
Committee be endorsed:
WHEREAS accessibility issues transcend municipal boundaries;
AND WHEREAS both the Town of Richmond Hill and the. Regional
Municipality of York have established accessibility advisory committees;
AND WHEREAS the two accessibility advisory committees are currently not
working cohesively to address common, accessibility issues;
AND WHEREAS the majority of transit and taxi mobility issues related to
accessibility are under the jurisdiction of the Regional Municipality ofYork but
have major impacts on residents of the Town requiring accessible mobility
services;
AND WHEREAS members of the two accessibility advisory committees have
been appointed for a period of 4 years concurrent with the terms of their
respective Councils;
THEREFORE the Town of Richmond Hill requests that the Regional
Municipality of York increase the current membership of the Regional
Accessibility Advisory Committee to include a representative from the Town
of Richmond Hill's Accessibility Advisory Committee;
AND FURTHER, that the Region be requested to also consider appointment
of at least one member of each of the other local municipal Accessibility
Advisory Committees to the Region's committee;
AND FURTHER, that this resolution be forwarded to the area municipalities
with the Regional Municipality of York for consideration and endorsement.
8. Canadian Petroleum Products Institute
THAT the draft Making Goods and Services Accessible to Customers With
Disabilities Guide from the Canadian Petroleum Products Institute be received for
information.
- 64
GENERAL COMMITTEE - MAY 2% 2008
ITEM #7 - 5
May 20, 2008 - 5 - Report No. AAC08-03
9. Site Plan Application — Mainstay Suites Hotel
THAT it be recommended to Council that an additional disabled parking space be .
included in the plan without compromising the size of the existing disabled parking
space proposed in the site plan application for Mainstay Suites Hotel.
10. Pending List
THAT the pending list be received for information.
11. Resolution from the Town of Newmarket
Re: Misuse of Disabled Parking Permits and Parking Spaces
(Deferred from March 19, 2008, AAC meeting)
THAT it be recommended to Council that the following resolution from the Town of
Newmarket, regarding the misuse of disabled parking permits and parking spaces,
be endorsed:
WHEREAS it is in the public interest to ensure that access to disabled
parking spaces for persons with disabilities is readily available;
AND WHEREAS it would appear that there is a misuse of disabled parking
permits and parking spaces;
AND WHEREAS the Provincial Government of Ontario supports quality of life
for
persons with disabilities through its Accessibility for Ontarians with
Disabilities Act and Ontarians with Disabilities Act legislation
THEREFORE BE IT RESOLVED by the Municipal Council of the Corporation
of the Town of Newmarket, and supported by its Accessibility Advisory
Committee, as follows:
THAT the Premier of Ontario be requested to take action to eliminate the
misuse of disabled parking permits and parking spaces, including but not
limited to such actions as:
• Ensure that Justices of the Peace enforce the minimum fines that apply to
Offenders
• Provide for a two point penalty on the offender's driver's license
Establish penalties for the misuse of a disabled parking permit including
fines and a two point penalty on the offender's driver's license
-65-
GENERAL COMMITTEE - MAY 209 2008
ITEM #7 - 6
May 20 2008 - 6 - Report No. AAC08-03
• Require people who hold a disabled parking permit to obtain a special
photo identification card
• Provide for minimum fines forthose who block disabled parking spaces (i.e.
using disabled parking spaces for snow storage)
AND THAT a copy of this resolution be forwarded to the Premier of Ontario
for action, the Attorney General, the Lieutenant Governor and to the
Association of. Municipalities of Ontario for email circulation to municipalities
and their Accessibility Advisory Committees requesting their support.
12, Letter from Canadian Tire
Re: Full Service Gas Stations (ADDED ITEM)
THAT the letter from Canadian Tire, regarding full service gas stations, be
received for information.
13. E-mail from Ms Lois Davies
Re: "Enabling Accessibility Fund Program" Information (ADDED ITEM)
THAT the E-mail from Ms Lois Davies, regarding information on the Enabling
Accessibility Fund Program, be received for information; and
THAT it be recommended to Council that the Town of Aurora apply to the Enabling
Accessibility Fund for modifications to the Leisure Complex elevator.
14. Site Plan Amendment Application to permit Small Business at69 Wellington
Street (ADDED ITEM)
THAT the Site Plan amendment application to permit a small business at 69
Wellington Street be received for information.
OTHER BUSINESS
THAT the invitation to "Spring Into Sheppard's Bush" be received for information.
-66=
GENERAL COMMITTEE - MAY 20, 2008
ITEM #7 - 7
2008 -7- Report No. AAC08-03
ATTACHMENTS
Attachment #1 — Accessibility Advisory Committee Minutes of May 7, 2008
Prepared by. Carol Clark, Council/Committee Secretary, Ext.,4227
Carol Clark, Council/Committee Secretary
On behalf of the Accessibility Advisory Committee
-67-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #7 - 8
AuitojzA
COMMITTEE MINUTES
MEETING NO. 08-03
Committee: Accessibility Advisory Committee
Date: Wednesday, May 7, 2008
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Ann Boden-Chair, Catherine Couchman, Jane Boorman,
John Lenchak and Councillor Bob McRoberts
Absent: None
Other Attendees: Director of Corporate Services and Committee Secretary
The Chair called the meeting to order at 7:00 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest, under the Municipal Conflict of Interest.Act.
APPROVAL OF AGENDA
Moved by Catherine Couchman Seconded by Councillor McRoberts
THAT the content of the agenda, with the addition of the following items,
be approved:
11) Resolution from the Town of Newmarket
Re: Misuse of Disabled Parking Permits and Parking Spaces
(Deferred from March 19, 2008, AAC meeting)
12) Letter from Canadian Tire
Re: Full Service Gas Stations
13) E-mail from Ms Lois Davies
Re: "Enabling Accessibility Fund Program" Information
14) Zoning By-law Amendment Application to permit a Small Business at
69 Wellington Street
CARRIED
i
GENERAL COMMITTEE - MAY 20, 2008 ITEM #7 - 9
Accessibility Advisory Committee Record No. 08-03
Wednesday, May 7, 2008
ADOPTION OF MINUTES
Advisory Committee Minutes Number 08-02, March 19, 2008
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT the minutes of the Accessibility Advisory Committee meeting 08-02
on March 19, 2008 be adopted.
CARRIED
MATTERS FOR CONSIDERATION
1. Emergency Preparedness Guide for People with Disabilities, Special Needs
Moved by John Lenchak Seconded by Catherine Couchman
THAT it be recommended to Council that the Emergency Preparedness
Guide for People With Disabilities andfor Special Needs prepared by the
Province of Ontario be received and posted on the Town's Accessibility
Website for public information. .
CARRIED
2. Aurora Resthaven Wheelchair Accessibility Buses
Moved by Catherine Couchman
Seconded by Jane Boorman
THAT it be recommended to Council that the letter from Aurora Resthaven
be received and that staff be requested to contact York Region Transit
(YRT) to obtain details of their service provision and report back to the
committee; and
THAT further research be conducted with Aurora Resthaven on this matter
and that the added item pertaining to the "Enabling Accessibility Fund
Program" be forwarded to Aurora Resthaven for their information.
CARRIED
-69-
GENERAL COMMITTEE - MAY 20, 2008 ITEM #7 - 10
Accessibility Advisory Committee Record No. 08-03
Wednesday, May 7, 2008
3. Accessibility Standards for Customer Service Ont. Regulation 429107
Moved by Catherine Couchman Seconded by Councillor McRoberts
THAT the Guide to Accessibility Standards for Customer Service Ontario
Regulation 429/07 be received for information.
CARRIED
4. _Accessibility Standards for Customer Service Workshop Material
Moved by Catherine Couchman
Seconded by Jane Boorman
THAT it be recommended to Council that the Accessibility Standards for
Customer Service be received for information and that staff be requested
to prepare Best Practices for Accessibility Customer Service Policy for the
Town of Aurora
5. Accessibility Customer Service Training
Moved by Jane Boorman Seconded by Catherine Couchman
THAT the correspondence from Trish Robichaud of Changing Paces be
received for information.
CARRIED
DELEGATIONS
(a) Ms. Melodie McKay, Manager of Programs/Community Development
Re: Introduction of the Care Giver Waiver Program.
Ms. Melodie McKay, Manager of Programs/Community Development advised
that the Leisure Services Department is now offering a program where special
needs users of the facilities are able to obtain a Waiver for their
caregiver/therapist to accompany them free of charge.
-70-
GENERAL COMMITTEE - MAY 20, 2008 ITEM #7 - 11
Accessibility Advisory Committee Record No. 08-03
Wednesday, May 7, 2008
Moved by Catherine Couchman Seconded by Councillor McRoberts
THAT the comments of the delegate be received for information.
CARRIED
6. Resolution from the City of Port Colborne
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT it be recommended to Council that the following resolution from the
City of Port Colborne regarding Provincial funding mechanism for
municipalities for Accessibility Customer Service provisions be endorsed:
WHEREAS Ontario Regulation 429/07 under the Accessibility for
Ontarians with Disabilities Act, 2005 establishes accessibility
standards for customer services which apply to every designated
public sector organization, including municipalities, and others that
provide goods or services to members of the public or other third
parties;
AND WHEREAS designated public sector organizations, including
municipalities, must comply with the accessibility standards
established by O.Reg. 429/07 by January 1, 2010;
AND WHEREAS, in order to comply with O.Reg. 429107, public
sector organizations, including municipalities must by January 1,
2010 establish policies, practices and procedures governing the
provision of their goods or services to persons with disabilities in a
manner that respects the dignity and independence of persons with
disabilities; enables persons with disabilities to obtain use or benefit
from the goods or services; and gives persons with disabilities equal
opportunity to obtain, use and benefit from the goods or services;
AND WHEREAS, in order to comply with O.Reg. 429/07, public
sector organizations, including municipalities, must by January 1,
2010 prepare document(s) describing such policies, practices and
procedures and make available a copy of any such document(s) free
of charge;
EWA E
GENERAL COMMITTEE - MAY 207 2008
ITEM #7 - 12
Accessibility Advisory Committee Record No. 08-03
Wednesday, May 7, 2008
AND WHEREAS, in order to comply with O.Reg. 429/07, public
sector organizations, including municipalities, must by January 1,
2010 prepare document(s) that set out the steps to be taken in
connection_ with the temporary disruption of the provision of goods
and services to persons with disabilities and the giving of notice in
connection with such disruption of service;
AND WHEREAS, in order to comply with O.Reg. 429/07,. every
provider of goods or services, including municipalities, must ensure
that every person who deals with members of the public or
participates in developing the provider's policies, practices and
procedures receives training about the provision of its goods or
services to persons with disabilities and maintain records of such
training and provide such training on an ongoing basis;
AND WHEREAS the Council of the City of Port Colborne supports
the objectives of Ontario Regulation 429/07 and believes that
persons with disabilities have a right to equal opportunity to attain the
same level of performance or to enjoy the same level of benefits and
privileges experienced by persons without disabilities;
AND WHEREAS the Council of the City of Port Colborne believes
that the requirement that the provisions of O.Reg. 429/07 be
implemented at the municipal rather than provincial level imposes an
inequitable per capita financial burden on small municipalities and
other public sector organizations;
NOW THEREFORE BE IT RESOLVED THAT:
1) The Council of the Corporation of the City of Port Colborne call
upon the Association of Municipalities of Ontario to petition for and
work with the Province of Ontario on the development and provision
of a proper and fair provincial funding mechanism to assist
municipalities, and other provincially funded public sector
organizations in complying with the provisions of O.Reg. 429/07 so
that the financial burden imposed by the Regulation is fairly shared
by all the residents of Ontario;
2) That all municipalities in Ontario be requested to support this
resolution and to advise A.M.O. and their- relevant provincial
representatives accordingly;
3) That P. Kormos, M.P.P. be so advised.
CARRIED
-72-
GENERAL COMMITTEE - MAY 2% 2008 ITEM #7 - 73
Accessibility Advisory Committee Record No. 08-03
Wednesday, May 7, 2008
7. Resolution form the Town of Richmond Hill
Moved by Catherine Couchman Seconded by John Lenchak
THAT it be recommended to Council that the following resolution from the
Town of Richmond Hill regarding representation on the Regional
Accessibility Advisory Committee be endorsed:
WHEREAS accessibility issues transcend municipal boundaries;
AND WHEREAS both the Town of Richmond Hill and the Regional
Municipality of York have established accessibility advisory
committees;
AND WHEREAS the two accessibility advisory committees are
currently not working cohesively to address common accessibility
issues;
AND WHEREAS the majority of transit and taxi mobility issues
related to accessibility are under the jurisdiction of the Regional
Municipality of York but have major impacts on residents of the Town
requiring accessible mobility services;
AND WHEREAS members of the two accessibility advisory
committees have been appointed for a period of 4 years concurrent
with the terms of their respective Councils;
THEREFORE the Town of Richmond Hill requests that the Regional
Municipality of York increase the current membership of the Regional
Accessibility Advisory Committee to include a representative from the
'Town of Richmond Hill's Accessibility Advisory Committee;
AND FURTHER, that the Region be requested to also consider
appointment of at least one member of each of the other local
municipal Accessibility Advisory Committees to the Region's
committee;
AND FURTHER, that this resolution be forwarded to the area
municipalities with the Regional Municipality of York for consideration
and endorsement.
CARRIED
-73-
GENERAL COMMITTEE - MAY 20, 2008 ITEM #7 - 14
Accessibility Advisory Committee Record No. 08-03
Wednesday, May 7, 2008
8. Canadian Petroleum Products Institute
Moved by John Lenchak Seconded by Jane Boorman
THAT the draft Making Goods and Services Accessible to Customers With
Disabilities Guide from the Canadian Petroleum Products Institute be
received for information.
CARRIED
9. Site Plan Application — Mainstay Suites Hotel
Moved by Catherine Couchman
Seconded by John Lenchak
THAT it be recommended to Council that an additional disabled parking
spade be included in the plan without compromising the size of the existing
disabled parking space proposed in the site plan application for Mainstay
Suites Hotel.
CARRIED
10. Pending List
Moved by Catherine Couchman Seconded by John Lenchak
THAT the pending list be received for information.
CARRIED
11. Resolution from the Town of Newmarket
Re: Misuse of Disabled Parking Permits and Parking Spaces
(Deferred from March 19, 2008, AAC meeting)
Moved by Jane Boorman
Seconded by Catherine Couchman
THAT it be recommended to Council that the following resolution from the
Town of Newmarket, regarding the misuse of disabled parking permits and
parking spaces, be endorsed:
-74-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #7 - 15
Accessibility Advisory Committee Record No. 08-03
Wednesday, May 7, 2008
WHEREAS it is in the public interest to ensure that access to disabled
parking spaces for persons with disabilities is readily available;
AND WHEREAS it would appear that there is a misuse of disabled parking
permits and parking spaces;
AND WHEREAS the Provincial Government of Ontario supports quality of
life for
persons with disabilities through its Accessibility for Ontarians with
Disabilities Act and Ontarians with Disabilities Act legislation
THEREFORE BE IT RESOLVED by the Municipal Council of the
Corporation of the Town of Newmarket, and supported by its Accessibility
Advisory Committee, as follows:
THAT the Premier of Ontario be requested to take action to eliminate the
misuse of disabled parking permits and parking spaces, including but not
limited to such actions as:
• Ensure that Justices of the Peace enforce the minimum fines that apply to
Offenders
• Provide for a two point penalty on the offender's driver's license
• Establish penalties for the misuse of a disabled parking permit including
fines and a two point penalty on the offender's driver's license
• Require people who hold a disabled parking permit to obtain a special
photo identification card
• Provide for minimum fines for those who block disabled parking spaces
(i.e. using disabled parking spaces for snow storage)
AND THAT a copy of this resolution be forwarded to the Premier of Ontario
for action, the Attorney General, the Lieutenant Governor and to the
Association of Municipalities of Ontario for email circulation to municipalities
and their Accessibility Advisory Committees requesting their support.
I WAM
GENERAL COMMITTEE - MAY 20, 2008 .
ITEM #7 - 16
Accessibility Advisory Committee Record No. 08-03
Wednesday, May 7, 2008
12.
13.
14.
Letter from Canadian Tire
Re: Full Service Gas Stations (ADDED ITEM)
Moved by Catherine Couchman Seconded by Councillor McRoberts
THAT the letter from Canadian Tire, regarding full service gas stations, be
received for information.
CARRIED
E-mail from Ms Lois Davies
Re: "Enabling Accessibility Fund Program" Information (ADDED ITEM)
Moved by John Lenchak
Seconded by Catherine Couchman
THAT the E-mail from Ms Lois Davies, regarding information on the
Enabling Accessibility Fund Program, be received for information; and
THAT it be recommended to Council that the Town of Aurora apply to the
Enabling Accessibility Fund for modifications to the Leisure Complex
elevator. '
CARRIED
Site PIan Amendment Application to permit a Small Business at 69
Wellington Street (ADDED ITEM)
Moved by Catherine Couchman Seconded by John Lenchak
THAT the Site Plan amendment application to permit a small business at
69 Wellington Street be received for information.
CARRIED
-76-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #7 - 17
Accessibility Advisory Committee Record No. 08-03
Wednesday, May 7, 2008
OTHER BUSINESS
The Chair advised that the Committee received an invitation to an event hosted by the
Lake Simcoe Region Conservation Authority entitled "Spring Into Sheppard's Bush",
which will be taking place on Sunday, May 25, 2008 from 1:00 p.m. to 4:30 p.m. The
Chair advised that this event is an open house and workshop to discuss the future of
Sheppard's Bush and to celebrate the grand opening of the Sheppard House with
Mayor Phyllis Morris.
Moved by Catherine Couchman Seconded by John Lenchak
THAT the invitation to "Spring Into Sheppard's Bush" be received for
information.
CARRIED
The Committee discussed the matter of full service gas stations and requested
that the petition and related information be placed on the next Accessibility
Advisory Committee agenda.
ADJOURNMENT
Moved by Catherine Couchman
THAT the meeting be adjourned at 9:10 p.m.
CARRIED
Ann Boden, Chair
GENERAL COMMITTEE - MAY 20, 2008
ITEM #8 - 1
TOWN OF AURORA
AUR-ORA GENERAL COMMITTEE
No. PL08-042-
SUBJECT: Downtown Secondary Plan; and
Southeast Old Aurora Heritage Conservation District Study
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: May 20, 2008
RECOMMENDATIONS
THAT, an Ad Hoc Advisory Committee be established to complete the Terms of
Reference and provide guidance to staff and the consultants during the downtown
secondary planning process/heritage study; and
THAT, the Ad Hoc Advisory Committee consists of representatives from Planning
and CAO Department Staff, Region of York, Chamber of Commerce, Heritage
Advisory Committee, Economic Development Advisory Committee, Environmental
Advisory Committee, Council Member(s) and representatives of the Library Board
and Downtown merchants; and,
THAT, the completed Terms of Reference be presented to Council at a subsequent
meeting, and
THAT, Staff initiate a .Request for Proposal process to retain the required
consultants to undertake the downtown secondary planning process/heritage study,
subsequent to the completion and Council approval of the Terms of Reference.
BACKGROUND:
The Town of Aurora Strategic Plan and Business Plan indicate that the Chief
Administration Office shall:
Review and update government program initiatives to revitalize private and
public properties and buildings, including the downtown core, and
That, the Planning Department shall:
Undertake a Secondary Plan for the Downtown, historic core that will include
revitalization strategies, beautification initiatives, and cultural opportunities.
In addition, the Planning Department is also in the process of working with interested
parties to consider the initiation of a heritage conservation district study for the Southeast
quadrant of Old Aurora. On November 12, 2007, a public information meeting was held at
St. Andrew's Presbyterian Church Hall to consider the possibility of initiating a heritage
-78-
GENERAL COMMITTEE - MAY 207 2008
ITEM #8 - 2
May 20, 2008 - 2 - Report No. PL08-042
conservation district study (Under Part V of the Ontario Heritage Act) for the Southeast
quadrant of Old Aurora. Goals of the meeting included the determination of community
interest in the heritage conservation district concept, seeking input with respect to the
delineation of a potential heritage district study area boundary and answering questions
from the public.
Furthermore, the Council of the Town of Aurora has proclaimed 2008 as the year of the
celebration of Arts, Culture and Heritage in Aurora.
COMMENTS:
One of the key aspects of Aurora's Downtown Core is the Heritage component or the area.
As such, it would be beneficial to coordinate the Secondary Plan Study with the Heritage
District Plan Study and complete the required work as one project. The downtown
commercial and mixed use area would be reviewed as one component of the study and the
residential areas would be another. component. The two areas have a .strong
interrelationship with each other, however, it is understood that unique policies would be
developed for each area.
In orderto complete a plan for the Downtown/Heritage area, Staff suggests that an Ad Hoc
Advisory Committee be established and that such committee consists of representatives
from Planning and CAO Department Staff, Region of York, Chamber of Commerce,
Heritage Advisory Committee, Economic Development Advisory Committee, Environmental
Advisory Committee, Council Member(s) and representatives of the Library Board and
Downtown merchants. It is important to establish this committee prior to the completion of
a vision and terms of reference for the study. Staff, will however provide examples of other
successful downtown revitalization plans and guidance to the committee to help with the
completion of a terms of reference.
Upon the completion of the terms of reference and approval of Council, consultants would
be retained to complete the studies. The selection of the consultants would be based on
the standard request for proposals (RFP) process of the Town. The completion of the
studies will, in addition to the ad hoc committee involvement, be premised on public
involvement including public open houses, workshops and formal public planning meetings.
The components of the studies will be based on the completed terms of reference,
however it is anticipated that the following issues will be dealt with as part of the review:
o Fagade improvements and Urban Design Issues.
o Traffic/parking issues.
o .Transit and pedestrian access.
o Heritage Preservation and other aspects of Heritage District Plan.
o Land use provisions including height, density, intensification etc.
o Incentive programs and grants and tax relief potential.
o Streetscape Design.
o Possibility of a Community Improvement. Plan.
-79-
GENERAL COMMITTEE - MAY 207 2008
ITEM #8 - 3
May 20, 2008
-3-
o Sustainability and LEED provisions.
o Tourism Potential.
o Infrastructure requirements/limitations.
o Limits of the study area and sub -areas.
Report No. PL08-042
As mentioned above, the possibility of designating the Downtown area as a Community
Improvement Area exists. The decision on proceeding with a community improvement plan
will be debated by the ad hoc committee and determined by Council. The benefits of a
community improvement plan will be discussed within a subsequent report.
The ad hoc committee should also liaise with the economic development committee
pertaining to the disposition of the grant monies received from Whitwell Developments
Limited.
OPTIONS:
Option 9. As stated in the recommendation of this report.
Option 2. Council has the option of requiring two separate studies to be completed for
the Downtown Secondary Plan and Heritage Conservation Study.
FINANCIAL IMPLICATIONS:
The Town's 2008 capital budget includes funding in the amount of $70,000 for the
Downtown Secondary Plan and $40,000 for the Heritage District Plan. The total cost of the
project will be determined through the Request for Proposal process.
LINK TO STRATEGIC PLAN
Goal A: Foster and enhance a strong and stable economy consistent with the attributes of
a sustainable community.
Goal B: Promote a sustainable community that respects its historic culture and character
and embraces diverse cultural development and renewal in harmony with sound.
environmental management and business development activity
Goal C: Promote a healthy environment that fosters social and physical well being
Objective Al: Develop economic opportunities to aid in the growth and progress of Aurora
as a desirable place to do business
Objective A2: Support the growth of a variety of businesses to encourage a sustainable
business environment
Objective A3: Increase the quantity and diversity of employment opportunities in Aurora to
-80-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #8 - 4
May 20, 2008 - 4 - Report No. PL08-042
enhance local live/work opportunities and to promote efforts to reduce commuting through
local economic initiatives
Objective B1: Plan for the future to continue controlled and well -planned growth
Objective B2: Promote and market the beauty and uniqueness of the historic and natural
areas throughout Aurora
Objective 133: Plan for the preservation and the restoration of local heritage areas and
buildings
Objective Cl: Maintain, respect, preserve and enhance natural environment, natural
heritage and green spaces
CONCLUSIONS
The success of the Downtown revitalization and related heritage distinct studies are largely
dependant upon input from the residents, business owners and other stakeholders within
the area. As such it is important to ensure that the terms of reference and vision for the
area is developed In cooperation with the various interested parties. The creation of an ad
hoc committee will help guide the study process and provide regular updates to Council on
the status of the study.
Upon completion of a Terms of Reference and approval by Council a Requestfor Proposal
process will be initiated and consultants retained to work with the ad hoc committee,
stakeholders and Council to complete the study. The timelines forcompletions of the study
will be set out within the Terms of Reference. in addition, the Terms of Reference will set
out the requirement for public open houses, public meetings and presentations to Council
during the various stages of the study.
Attachments
N/A
PRE -SUBMISSION REVIEW
Management Team Meeting — May 7, 2008
Prepared by: Jim Kyle, Manager of Policy Planning Extension 4345
Marco an nno, MCIP, RPP
Director of Planning and Development
Services
I� n S. Rogers
C.A.O
-81 -
GENERAL COMMITTEE - MAY 20, 2008
ITEM #9 - 1
AURORA TOWN OF AURORA
GENERAL COMMITTEE No. PL08-048
SUBJECT: Official Plan Amendment
Bill 51- Site Plans
I�irL��Zib'd�IQ�h9
FROM: Marco Ramunno, Director of Planning & Development Services
DATE: May 20, 2008
RECOMMENDATION
THAT The General Committee receive as information the following overview of
Official Plan Amendment Application D09-01-08 scheduled for a Public Planning
Meeting to be held on June 25, 2008 at the earliest.
BACKGROUND
The Planning and, Conservation Land Statute Law Amendment Act, 2006- Bill 51, received
Royal Assent on October 19, 2006 and.the majority of Bill 51 came into force on January 1,
2007. Municipalities will now be able to control through site plans: "Matters relating to
exterior design, including without limitation the character, scale, appearance and design
features of buildings, and their sustainable design, but only to the extent that it is a matter
of exterior design (subsection 41.4.2.d). Furthermore, municipalities will now also be able to
control: "The sustainable design elements on any adjoining highway under a municipality's
jurisdiction, including without limitation trees, shrubs, hedges, plantings or other ground
cover, permeable paving materials, street furniture, curb ramps, waste and recycling
containers and bicycle parking facilities (Subsection41.4.2.e)."
These increased powers are only available if an official plan and site plan control by-law
are in effect which contain provisions relating to such matters, The Planning &
Development Services Department is therefore proposing to amend both the official plan
and site plan control by-law, in order to include the provisions regarding design described
above, as it relates to Section 41 of the Planning Act (site Plan Control),
OPTIONS
FINANCIAL IMPLICATIONS
There are no direct financial implications associated with this report. Planning &
Development Services Staff will complete this project internally.
-82-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #9 - 2
May 20, 2008 - 2 - Report No. PL08-048
LINK TO STRATEGIC PLAN
Amending the Town's official plan and site plan control by-law to include the provisions
regarding design described above, as it relates to Section 41 of the Planning Act would
meet the following goals and objectives of the strategic plan.
Goal B: Promote a sustainable community that respects its historic culture and
character and embraces diverse cultural development and renewal in
harmony with sound environmental management and business development
activity.
Objective 131: Plan for the future to continue controlled and well -planned growth.
Objective 1132: Promote and market the beauty and uniqueness, of the historic and
natural areas throughout Aurora.
Objective B3: Plan for the preservation and the restoration of local heritage areas
and buildings.
CONCLUSION
The Planning & Development Services Department. is proposing to amend.both the official
plan and site plan control by-law, in order to include the provisions regarding design
described above, as it relates to Section 41 of the Planning Act. The need for the
amendments arose as a result of changes to the Planning Act made through Bill 51. Staff
therefore recommends that the General Committee receive as information the above
overview of Official Plan Amendment Application D09-01-08 scheduled for a Public
Planning Meeting to be held on June 25, 2008 at the earliest.
ATTACHMENTS
N/A
PRE -SUBMISSION REVIEW: Management Team Meeting - May 7, 2008
Prepared by: Fausto Filipetto, Policy Planner
Extension 4342
Marco amunno, M.0 LA, R.P.P. ?i. Rogers,
Director of Planning & Development Servic s Chief Administrative Officer
N*11
GENERAL COMMITTEE - MAY 20, 2008 ITEM #10 - 1
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. PL08-049
SUBJECT: Zoning By-law Amendment Application
Monopoli Holdings Inc.
144 Wellington Street East
Plan 107, Part of Lots 4 and 5
File Number. D14-07-08
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: May 20, 2008
RECOMMENDATION
THAT Council receive as information the following overview of Zoning By-law
Amendment Application D14-07-08 scheduled for a Public Planning Meeting to be
held on June 25, 2008.
BACKGROUND
Proposal
Monopoli Holdings Inc. has submitted a zoning by-law amendment application to rezone
the subject lands to include the following additional uses:
• Business and professional offices; and,
• Retail uses.
The applicant is proposing to convert the existing residential dwelling to accommodate
the additional proposed uses outlined above. A mutual access (with the property
immediately to the west) from Wellington Street is proposed and 18 parking spaces
have been provided. The only external renovations proposed to the building is a new
front porch.
Location
The subject lands are located on the north side of Wellington Street East; west of the
GO transit Railway (see Figure 1). The property is municipally known as 144 Wellington
Street East. The subject property has the following characteristics:
Total site area of approximately 0.10 hectares (0.25 acres);
Frontage of approximately 37 metres (121.00 ft) along Wellington Street East;
and,
An existing two -storey single detached dwelling that is of Historical Interest
and a detached garage.
-84-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #10 - 2
May 20, 2008 - 2 - Report No. PL08-049
Surrounding Uses
North: existing residential;
South: Wellington Street East and the GO Transit Railway Station;
East: existing commercial (LeGailais Animal Hospital); and,
West: existing commercial (multi -unit commercial plaza).
Official Plan
The subject lands are designated "General Industrial' by the Town of Aurora Official
Plan.
Zoning By-law
The subject lands are zoned "Restricted Industrial (Ml-A) Exception Zone" within
the Town of Aurora By-law 2213-78, as amended.
OPTIONS
Not applicable.
FINANCIAL IMPLICATIONS
Not applicable.
LINK TO STRATEGIC PLAN
The Strategic Plan contains goals to ensure transparent, accountable and open
governance in concert with informed and involved citizens. Review of the subject
application through the zoning by-law amendment process will contribute to the
facilitation of these goals.
SERVICING ALLOCATION
Not applicable.
PROVINCIAL POLICY STATEMENT.
There are no conflicts with the policies of the Provincial Policy Statement as a result of
this application. .
CONCLUSION
An application has been submitted for a Zoning By-law Amendment to permit business
and professional offices as well as retail uses. Staff recommends that Council receive
as information the overview of Zoning By-law Amendment Application D14-07.08,
scheduled for the June 25, 2008 Public Planning Meeting.
-85-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #10 - 3
2008
Figure 1 - Location Plan
Figure 2 - Conceptual Plan
PRE -SUBMISSION REVIEW
-3-
Management Team Meeting —May 6, 2008
Prepared by: Deborah Giannetta, M.Sc.PI.
Planner, Extension 4347
Marco Palwunno, M.c.LP., R.P.P.
Director of Planning and Development
Services
No. PL0S-049
�,,__o n S. Rogers,D
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GENERAL COMMITTEE - MAY 20, 2008
ITEM#11 1
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PL08-055
SUBJECT: Planning Applications Status List
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: May 20, 2008
RECOMMENDATIONS
THAT the Planning Applications Status List be received as information;
BACKGROUND
Attached is a list updating the status of applications being processed by the Planning and
Development Services Department. The list supersedes the March 18, 2008 Planning
Applications Status List and is intended for information purposes. The text in bold and
italics represents changes in status since the last update of the Planning Applications
Status List.
COMMENTS
Since the preparation of the last status list, ten (10) new planning applications have been
filed with the Planning and Development Services Department;
• Application for Site Plan Application to permit the construction of a 4123.43m2
(44835.76 ft) office and warehouse building. (File No: D11-05-08)
• Application for Site Plan Amendment Application to permit a 4-storey extended stay
hotel. (File No:D11-06-08)
• Application for Site Plan Application to permit the construction of a 484.2 m2
(43,963ft2) multi -industrial tenant building. (File No: D11-07-08)
• Application for Zoning By-law Amendment to convert dwelling to R5 Special
Exception to include office and other uses. (File No: D14-07-08)
• Application for Site Plan Application to permit the construction of a 3-storey 9600m2
(103,333ft2) Arts and Education building. (File No: D11-02-08)
• Application for Site Plan Application to permit the construction of an 8400m2
(90,400ft2) multi -unit industrial building. (File No: D11-03-08)
• Application for Zoning. By-law Amendment to permit business uses and a free
standing restaurant. (File No: D14-04-08)
• Application for Zoning By-law Amendment to remove Holding (H) provisions. (File
No: D14-06-08)
GENERAL COMMITTEE - MAY 20, 2008
ITEM #11 - 2
May 20, 2008 -2- Report No. PL08-055
• Application for a Draft Plan of Condominium to permit 18 industrial/office units. (File
No: D07-01-08)
• Application for Zoning By-law Amendment to permit industrial/commercial uses
within 3-buildings. (File No: D14-05-08)
OPTIONS
No action is required with respect to the planning status list.
FINANCIAL IMPLICATIONS
Not applicable.
LINK TO STRATEGIC PLAN
The Strategic Plan contains goals that promote a sustainable communitythat respects its
historic culture and character and embraces diverse cultural development and renewal in
harmony with sound environmental management and business development activity.
Information documents such as this are intended to further that goal.
ATTACHMENTS
Figure 1 — Planning Applications Map
Figure 2 — Secondary Plan Map
Figure 3.- Planning Applications Status List — May 20, 2008
Figure 4 — Town of Aurora Core Area Infill Map
Figure 5 — Core Area Infill List
CONCLUSIONS
Staff will continue to provide this update so Council is aware of application status and the
servicing allocation that is available within the Core.
Prepared by. Vanessa Partridge, Planning Clerk, Extension 4226
Marco amunno, M.C.I.P., R.P.P. a n S. Rogers
Director of Planning and Development Servic C.A.O
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GENERAL COMMITTEE - MAY 20, 2008
ITEM #12 - 1
TOWN OF AURORA
AURORA COUNCIL REPORT No.CS08-021
SUBJECT: Council Pending List
FROM: Bob Panizza, Director of Corporate Services/Town Clerk
DATE: May 20, 2008
RECOMMENDATION
THAT CS08-021 be received for information purposes.
BACKGROUND
Attached is a list of pending matters from Council. The list supersedes the March 2008
Pending List and is intended for information purposes. The text in bold represents
changes in status since the last distribution.
COMMENTS
All outstanding matters originating from or referred to an advisory committee are identified
in a separate pending list. The advisory committee pending lists will be circulated with the
respective advisory committee agenda for consideration.
OPTIONS
None
FINANCIAL IMPLICATIONS
None.
- 113 -
GENERAL COMMITTEE - MAY 209 2008
ITEM #12 - 2
May 202008 - 2 Report No. CS08-021
LINK TO STRATEGIC PLAN
Goal D:.Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D2: Enhance customer service
Objective 133: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
Objective 134: Create a respectful environment that fosters team work and open dialogue,
consistent with a Character Community. These Objectives acknowledge the responsibilities.
required by governance that contribute to informed and involved citizens.
ATTACHMENTS
Attachment #1 - Council Pending List
PRE -SUBMISSION REVIEW
Senior Management Team - May 14, 2008
Prepared by. Karen Ewart, Administrative Co-ordinator/Deputy Clerk ext. 4222
Bob anizza
Director of Corporate Services
-� John
CAO
- 114 -
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ITEM #12 - 32
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-144-
GENERAL COMMITTEE - MAY 20, 2008
ITEM #13 - 1
AU1EZ0TOWN OF AURORA
GENERAL COMMITTEE REPORT No. LS08-027
SUBJECT: Canadian Diabetes Association Agreement
FROM: Allan D, Downey, Director of Leisure Services
DATE: May 20, 2008
RECOMMENDATIONS
THAT Council authorize the Mayor and Clerk to enter in to a Letter ofAgreemen t with
the Canadian Diabetes Association for the provision of a Drop Box at the Aurora
Community Centre.
BACKGROUND
At the March 4, 2008 Council meeting, correspondence was received from the Canadian
Diabetes Association regarding their Clothesline Program.
At that meeting the following motion was approved:
12. Correspondence from the Canadian Diabetes Association -
York Business Operation
Re: Clothesline Program
Moved by Councillor MacEachern
Seconded by Councillor Marsh
THAT the matter be referred to staff to determine whether the Town of Aurora
has a suitable location for a drop-off.
CARRIED
Staff have met with the Operation's Manager for the Canadian Diabetes Association to
discuss the placement of a clothes drop box at one. or more of our centres.
Staff requested that at this time that only one (1) location be identified and that a Letter of
Agreement regarding the maintenance and associated responsibilities be provided for
execution by the Town.
The attached Letter of Agreement has been reviewed by the Town Solicitor and provides
the Town with sufficient coverage for maintenance and termination of the Agreement.
/2
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GENERAL COMMITTEE - MAY 20, 2008 ITEM #13 - 2
May 220, 2008 - 2 - Report No. LS08-027
OPTIONS
1. As stated in this report.
2. Amend the Letter of Agreement as Council directs.
3. Not enter into the Letter of Agreement.
FINANCIAL IMPLICATIONS
Not Applicable.
CONCLUSIONS
Although staff have concerns with regards to the potential abuse of the drop boxes, the
Letter of Agreement provides the Town with sufficient coverage for increased maintenance
or removal of the drop box. Staff therefore recommends that one (1) site be selected at
this time and the box be located near the entrance of the Aurora Community Centre.
LINK TO STRATEGIC PLAN
Goal A: Poster and enhance a strong and stable economy consistent with the attributes of
a sustainable community.
Goal C. Promote a healthy environment that fosters social and physical well being
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective 131: Plan for the future to continue controlled and well -planned growth
Objective C2: Enhance and promote public safety
Objective C3: Develop strategies to encourage stewardship of Aurora's air, water and land
resources
Objective C4: Encourage healthy lifestyles by promoting healthy, active lifestyle choices
Objective CS: Promote community involvement and volunteerism opportunities.
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
..../3
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GENERAL COMMITTEE - MAY 2% 2008
ITEM #13 - 3
May 20, 2008 -'3 - Report No. LS08-027
Objective 1134: Create a respectful environment that fosters team work and open dialogue,
consistent with a Character Community. These Objectives acknowledge the responsibilities
required by governance that contribute to informed and involved citizens.
ATTACHMENTS
Attachment #1; Extract from Council dated March 4, 2008.
Attachment #2; Letter of Agreement, dated May 13, 2008,
Attachment #3; Letter to Bob Panizza, Director of Corporate Services/Municipal Clerk
dated March 25, 2008.
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday, May 14, 2008.
Prepared by: Allan D. Downey, Director of Leisure Services - Ext.4752
Allan D. Downey, John S. Rogers
Director of Leisurb— ervices Chief Administrative Officer
-147-
GENERAL COMMITTEE - MAY 201 2008
ITEM #13 - 4
Auu,oRA
EXTRACT FROM COUNCIL MEETING NO. 08-06
HELD ON TUESDAY, MARCH 4, 2008
12. Correspondence from the Canadian Diabetes Association -
York Business Operation
Re: Clothesline Program
Moved by Councillor MacEachern
Seconded by Councillor Marsh
THAT the matter be referred to staff to determine whether the Town of Aurora has
a suitable location for a drop-off.
CARRIED
CORRESPONDENCE SENT BY. Corporate Services
ACTION DEPT.,
INFO DEPT.:
Leisure Services
-148-
GENERAL COMMITTEE - MAY 20, 2008 ITEM #13 - 5
LETTER OF AGREEMENT
between
Canadian Diabetes Association
and
The Corporation of the Town of Aurora
This Agreement is made this _ day of _> 2008 by and between the Canadian Diabetes Association (the
"CDA"), a federal non -share capital corporation duly registered as a charitable organization in Canada, and
The Corporation of the Town of Aurora (the "Town").
Whereas:
The Canadian Diabetes Association raises funds through their Clothesline program by which they collect
reusable clothing through a variety of ways including a Drop Box program. The CDA wishes to locate a drop
box on the property of the "Town." The Town will act as a "Drop Box Host" for the purposes of the
Clothesline program. _
And Whereas:
The Town wishes to support the CDA by providing space on their property for a Drop Box.
And Whereas;
The Town Council provided approval to act as a. Drop Box Host'at its Council meeting on the Nayj of
monde , 2008.
In consideration of the mutual promises, covenants and agreements contained in this Agreement,, and
other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
parties to this Agreement agree as follows: _
DEFINITIONS:
For the purpose of this Agreement the following shall be defined as: - -
"Clothesline Drop Box" refers to the red metal bins measuring 47"W x 40"D x 68"H into which the general
public may place clothing items for donation to the CDA and as further described in Schedule "A".
"Parties": Means both of the CDA and the Town ; Party means either one of them
1.0 Roles and Responsibilities
1.1 The CDA shall place the Clothesline" Drop Box on the site of the Aurora Community Centre (at
Aurora Heights Drive) know municipally as 1 Community Centre Lane and owned by the Town.
1.2 The CDA shall place the Clothesline Drop Box only in the area specified by the Town.
Drop Box placement normally occurs within 3 to 4 weeks of a signed agreement.
1.3 The CDA will service the Clothesline® Drop Box as required, minimum once a week.
Service shall include emptying all items from the drop box and removing any items left
Page 1 5/8/2008
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GENERAL COMMITTEE - MAY 20, 2008 ITEM #13 - 6
outside of the Clothesline". Drop Box. To discourage items from being left outside the
drop box, it states on the actual drop box "PLEASE DO NOT LEAVE DONATIONS
OUTSIDE OF BIN." The CDA shall provide additional service when requested by the
Town.
1.4. The CDA is solely responsible for the installation, maintenance, up keep and relocation of
the Glothesline Drop Box at its own cost.
1.5 The CDA shall promptly respond to any requests from the Town with respect to maintenance,
service or Clothesline@ Drop Box relocation requirements.
1.6 The Town shall provide a. suitable space for the drop box. The choice of a suitable space is at the
Town's entire discretion.
0 The CDA shall maintain the Codu sline Drop Box in a good and operable state of repair at all times.
The Town may notify the CDA should additional, non-scheduled maintenance or service be
required.
1.8 The CDA shall be responsible for any damage caused by its employees, sub -contractors, agents and
invitees to the property of the Town and shall as far as possible repair and replace at its own cost
any disruption it occasions to the property of the Town.
2.0 - Ownership
2.1 All Clothesline° Drop Boxes shall remain the exclusive Property of the CDA.
2.2 All items placed into a Clothesline Drop Box shall remain the exclusive property of the CDA.
3.0 Indemnity, Limitation and Liability
3.1 The CDA agrees to indemnify and save the Town harmless from and against any and all actions,
suits, claims and demands whatsoever And from all losses, costs, charges and expenses, including.
legal costs on a substantial indemnity basis and disbursements, which may be brought against,
incurred by or made upon the Town by any party whatsoever or which may be incurred, sustained
or paid by the Town in consequence of the CDA's acts or omissions or the acts or omissions of any
of the CDA's employees, sub -contractors, agents or invitees in relation to this Agreement (the
"Claims").
3.1 The CDA shall hold insurance to the satisfaction of the Town for public liability in which the Town
is a named additional insured in die amount of Canadian $1,000,000.00 for any one occurrence
and shall provide, written proof of said insurance.
3.2 The CDA. agrees to comply with all federal, provincial and municipal laws and regulations related
to its obligations under this contract.
3.3 CDA is solely responsible, where applicable by law, for Any and all required permits and licenses
related to this contract.
Page 2 5/8/2008
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GENERAL COMMITTEE - MAY 20, 2008 ITEM #13 - 7
4.0 Term and Termination
4.1 The term of this agreement shall be from the date of execution. hereof.
4.1 Either Party may terminate this agreement at any time whether for cause or convenience by
.proving written notice to the other Party.
4.2 ' Upon termination of this agreement die CDA shall within 14 days remove the Clothesline Drop
Box(s) from the property of the Town.
5.0 General
5.1 This Agreement together with the schedule(s) attached constitute die entire agreement between
CDA and the Town with respect to the subject matter of this Agreement and supersede all .prior
agreements, discussions, negotiations, and understandings collateral, oral or otherwise. There are
no conditions, warranties, representations or other agreements between the Parties, in connection
with the subject matter of. this Agreement (whether oral or written, expressed or imphcd,
statutory or otherwise), except as specifically set forth in this Agreement.
5.2 This Agreement and the terms and conditions stated herein cannot be waived, modified, or
amended except by an instrument in writing duly executed.
5.3 Neither this Agreement nor any rights or obligations hereunder shall be assignable without the
written agreement of both Parties. -
5.4 It is also acknowledged that the CDA's public participation and fundraising programs,
methodology, procedures, arrangements, collateral and descriptive .information and technical,
business and financial information, not otherwise available to die general public, via electronic or
other means, is proprietary and shall not be used, applied, copied or otherwise transmitted by die
Town for any other purpose or to any other person or Party during the term or after the
termination or expiry of this Agreement.
5.5 Notwithstanding the above, the Parties may disclose to the general public, by electronic or other
means die fact that the Parties have entered into and are providing, together, a Clothesline'u Droll
Box site for promotional, descriptive or information dissemination purposes. Any references to tile
Town for promotional, descriptive and information purposes shall be pre -approved by the
Director of Leisure Services. - -
5.6 Neither Party shall display, adopt or utilize any form of the other Party's intellectual property,
including for example any trade name, trademark or logo, for any purpose without obtaining die
prior written consent of the other Party.
5.7 The CDA and Town are not agents, officers, employees or servants of one another. This
agreement does not constitute a joint venture nor a legal partnership, association, syndication,
organization, or in any other form of united body with one another. The Parties are not in any way
authorized to make a promise, agreement or contract on behalf of one another. -
Page 3 5/8/2008
- 151 -.
GENERAL COMMITTEE - MAY 20, 2008
ITEM #13 - 8
S.8 This Agreement shall be governed by, and interpreted and enforced in accordance with, the laws in
force in the Province of Ontario (excluding any conflict of laws, rules or principle which might
refer such matter to the laws of another jurisdiction). Each Party irrevocably submits to the non-
exclusive jurisdiction of the courts of Ontario with respect to any matter arising hereunder or
related hereto.
5.9 Any notice, demand or other communication (in thus section, a "Notice") required or permitted to
be given or made hereunder shall be in writing and shall be sufficiently given or made.if:
(a) delivered in person during normal business hours on a day which is not a
Saturday, Sunday or statutory or civic holiday in the city of the recipient (a
"Business Day for Notice")and left with a receptionist or other responsible
employee of the relevant Party at the applicable address set forth below; -
(b) , sent by pre -paid first class mail; .
(c) sent by any electronic means of sending messages, including telex or facsimile
transmission, which produces a paper record ("Transmission") during normal
business hours on a Business Day for Notice; -
In the case of Notice to the Town, addressed to it at: _
Town of Aurora, .
1 Municipal Drive .
Aurora, Ontario L4G 6J 1
Fax No.: 905-726-4734
Attention: Allan Downey, Director
Leisure Services
In the case of Notice to the CDA, addressed to it at:
CDA
16600 Bayview Avenue, Unit 6
Newmarket,, Ontario L3X IX3
Faux No.: 905-954-0649
Attention:
5.10 If any term or other provision of this Agreement is determined to be invalid, illegal or incapable of
being enforced for any reason, all other terms and provisions of this Agreement shall nevertheless
remain in Full force and effect.
5.11 This Agreement, and any renewals or extensions thereof, shall inure to the benefit of and be
binding upon the Parties and their respective successors and permitted assigns.,
Page 4 5/8/2008
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GENERAL COMMITTEE - MAY 20, 2008
ITEM #13 - 9
SM This Agreement may be executed in any number of counterparts, each of which shall be. deemed to
be an original, and all of which together shall be deemed to be one and the same instrument and
receipt of a facsimile version of an executed signature page of this Agreement by a Party shall
constitute satisfactory evidence of execution of this Agreement by such Party.
The Parties hereto have executed this Agreement on the date first mentioned above.
Canadian Diabetes Association
a
By -All
Date; C I33 ,y20E4�
The Corporation of the Town of Aurora
By
Date:
. By
I/ We have authority, to bind the corporation
Page 5 5/8/2008
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