AGENDA - General Committee - 20080219GENERAL co
AGENDA
NO.08-09
117EE
TUESDAY, FEBRUARY 19, 2008
7:00 P.M.
COUNCIL CNAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
14/02/08
AuwoRA
TOWN OFAURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 08-09
Tuesday, February 19, 2008
7:00 p.m.
Council Chambers
Councillor Collins-Mrakas in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
1l APPROVAL OFAGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
III ADOPTION OF PREVIOUS MINUTES
1. Special General Committee Meeting Minutes 08-04, pg. 1
January 21, 2008
2. Special General Committee Meeting Minutes 08-05 pg. 6
January 24, 2008
3. Special General Committee Meeting Minutes 08-06 pg. 12
January 29, 2008
4. General Committee Meeting Minutes 08-07, February 5, 2008 pg. 17
RECOMMENDED:
THAT the Special General Committee Meeting minutes 08-04, 08-05, 08-
06 and the General Committee Meeting minutes 08-07 be adopted.
General Committee Meeting No. 08-09 Page 2 of 8
Tuesday, February 19, 2008
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VI DELEGATIONS
►OO"
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
X CLOSED SESSION
Personal and Property Matters
THAT Council resolve into a Closed Session to consider:
• Personal matters, items regarding identifiable individuals, performance
appraisal of staff and correspondence from former Special Events
Committee; and
• Security of property matter regarding outstanding invoice
XI ADJOURNMENT
General Committee Meeting No. 08-09 Page 3 of 8
Tuesday, February 19, 2008
AGENDA ITEMS
5. ART08-01 — Arts & Culture Advisory Committee Meeting Minutes pg. 28
January 30, 2008
RECOMMENDED:
THAT the Arts & Culture Advisory Committee Meeting minutes from the
January 30, 2008 meeting be received and the recommendations
contained therein be adopted.
6. EACO8-02 — Environmental Advisory Committee Meeting Minutes pg. 35
February 7, 2008
RECOMMENDED:
THAT the Environmental Advisory Committee Meeting minutes from the
February 7, 2008 meeting be received and the recommendations
contained therein be adopted.
7. GA08-02 —Graffiti Abatement Ad Hoc Committee Meeting Minutes pg. 48
February 7, 2008
RECOMMENDED:
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the
February 7, 2008 meeting be received and the recommendations
contained therein be adopted.
8. PL08-001 — Zoning By-law Amendment Application pg. 55
6768148 Canada Ltd.
219 Old Yonge Street
Part of Lot 4, Plan 461
File D14-09-07
RECOMMENDED:
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-09-07, scheduled for the March 26, 2008
Public Planning Meeting.
General Committee Meeting No. 08-09
Tuesday, February 19, 2008
Page 4 of 8
9. PL08-008 — Zoning By-law Amendment Application pg. 61
Removal of (H) Holding Prefix
Prato Estates Inc.
Part of Lot 22, Concession 2, E.Y.S.
Phase 3
File D14-01-08
RECOMMENDED:
THAT Council enact By-law 5004-08.D to remove the Holding (H) Prefix
from the lands described as Phase 3 within the Prato Estates Subdivision
being Part of Lot 22, Concession 2, E.Y.S. to allow 132 of the 230 Phase
3 lots to be developed for residential purposes.
10. PL08-009 — Zoning By-law Amendment pg. 68
Infill Housing By-law
File D-14-08-07
RECOMMENDED:
THAT Council enact By-law 4980-07.D and By-law 5002-08.D; and
THAT Council determine that no further notice is required to be given in
respect of the proposed by-laws in accordance with Section 34(17) of the
Planning Act.
11. PL08-010 — Zoning By-law Amendment Application pg. 91
Removal of (H) Holding Prefix
Mattamy (Aurora) Limited
857 St. John's Sideroad
Part of Lot 25, Concession 2, E.Y.S.
File D-14-03-08
(Related File D12-00-8A)
RECOMMENDED:
THAT Council enact By-law 5003-08.D to remove the Holding (H) Prefix
from the lands described as 857 St. John's Sideroad within the Mattamy
Subdivision being Part of Lot 25, Concession 2, E.Y.S. to allow 40 of the
73 lots to be developed for residential purposes.
General Committee Meeting No. 08-09
Tuesday, February 19, 2008
Page 5 of 8
12. PL08-011 - Zoning By-law Amendment Application pg. 101
ASL Industrial Parkway North
16 Industrial Parkway South
Part of Lots 2 and 3, Registered Plan 535
File D14-14-07
RECOMMENDED:
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-14-06 scheduled for a Public Planning
Meeting held on March 26, 2008.
13. PL08-012 — Proposed Alterations to the Wellington Street pg. 106
Centre Median between John West Way and
Bayview Avenue
Associated with an Application for Site Plan Approval
15320 Bayview Avenue Holdings Limited
15320 Bayview Avenue, Aurora
Part of Lot 81, Concession 1, E.Y.S.
File D09-02-05
RECOMMENDED:
THAT the proposal by 15320 Bayview Avenue Holdings Limited for a full -
turns intersection on Wellington Street from the lands known municipally
as 15320 Bayview Avenue and resulting changes to the centre median
and landscaping along Wellington Street from Bayview Avenue to John
West Way not be supported; and
THAT the Region of York be informed of the Town's position with respect
to the proposal b y 15320 Bayview Avenue Holdings Limited with respect
to full -turns intersection on Wellington Street; and
THAT in order to facilitate the intent of the proposal by 15320 Bayview
Avenue Holdings Limited to achieve enhanced access to the subject
lands, there is no objection to the inclusion in the site plan of a right-
in/right-out access from Bayview Avenue.
General Committee Meeting No. 08-09
Tuesday, February 19, 2008
Page 6 of 8
14. CS08-005 — Accessibility Advisory Committee Recommendation
Regarding Application for Site Plan Approval
Suncor Energy and Full Service Gas Station
RECOMMENDED:
pg. 129
THAT the proposed recommendation from the Accessibility Advisory
Committee of December 5, 2007 that requests a clause be added to the
site plan agreement to provide for a full service component to the gas
station be approved.
15. CS08-007 — Council Pending List pg. 133
RECOMMENDED:
THAT report CS08-007 be received for information purposes.
16. LS08-003 — Pathway Lighting Lambert Willson Park pg. 163
(deferred from February 12, 2008 Council)
RECOMMENDED:
THAT Council authorize an expenditure of $20,040.00 for the purchase of
additional walkway ,light fixtures, lamps and underground cable for
Lambert Willson Park.
17. CS08-006 — Relocation of the Aurora Farmers' Market pg. 178
RECOMMENDED:
THAT the proposed relocation of the Aurora Farmers' Market from the
Temperance Street parking lot to the Town Park be supported; and
THAT Council supports the continuation of the services in -kind support of
the Aurora Farmers' Market to allow Town staff to assist in the 2008
Aurora Farmers' Market; and
THAT the proposed by-law be adopted.
General Committee Meeting No. 08-09
Tuesday, February 19, 2008
Page 7 of 8
OR
19.
Kr
21
FSO8-008 — Capital Budget
RECOMMENDED:
THAT Report No. FS08-008 be received; and
pg. 187
THAT the budget adjustments as identified on Attachment 2 of the report
be approved.
Memorandum from the Chief Administrative Officer pg. 202
Re: Facility Naming Rights — Stronach Recreation Complex
RECOMMENDED:
THAT the memorandum from the Chief Administrative Officer regarding
Facility Naming Rights — Stronach Recreation Complex be received for
information.
Memorandum from the Mayor pg. 207
Re: Councillor Appointment to Arts and Culture Advisory Committee
RECOMMENDED:
THAT Councillor Stephen Granger be appointed to the Arts and Culture
Advisory Committee.
Correspondence from Smart Commute
(Tabled by Mayor Morris)
RECOMMENDED:
ME
THAT the correspondence from Smart Commute be received for
information.
General Committee Meeting No. 08-09 Page 8 of 8
Tuesday, February 19, 2008
22. Correspondence from the Ministry of Citizenship and Immigration pg. 209
(Tabled by Mayor Morris)
RECOMMENDED:
THAT the correspondence from the Ministry of Citizenship and
Immigration be received for information.
23. FS08-007 — Annual Debt Repayment Limits pg. 210
RECOMMENDED:
THAT report FS08-007 — Annual Debt Repayment Limits be received for
information.
General Committee - February 19, 2008 Agenda Item #1 - 1
AulQRA.
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-04
Council Chambers
Aurora Town Hall
Monday, January21, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
7:25 p.m.), Collins-Mrakas, Gaertner, Granger, Marsh,
McRoberts and Wilson
MEMBERS ABSENT Councillor MacEachern
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Building, Chief Librarian, Director of
Financial Services/Treasurer, Financial Analyst/
Budget Supervisor and Council/ Committee
Secretary.
Mayor Morris called the meeting to order at 6:00 p.m
I CLOSED SESSION
Labour Relations
General Committee recommends:
THAT Council resolve into a Closed Session meeting in the Holland Room
to consider a Labour Relations matter pertaining to collective bargaining
with CUPE Local 905.
CARRIED
The Committee recessed into closed session at 6:07 p.m.
General Committee recommends:
THAT Council reconvene in public session at 7:25 p.m.
CARRIED
II DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Intorest Act.
General Committee - February 19,, 2008
Special General Committee Report No. 08-04
Monday, January 21, 2008
Agenda Item #1 - 2
Page 2 of 5
Ill APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Operating Budget - 2008 - Draft 2
Council & Council Administration (Pages 2 and 3)
➢ Operating Budget - 2008 - Draft 2
Council Programs (Page 7)
➢ Farmers' Market -Summer Student
Included in Yonge Street Committee Budget (Page 17)
CARRIED
IV DELEGATIONS
a) Mr. Jim Knox, ADAPT
Re: Request for Subsidy for ADAPT
(The Association for Differently Abled People Together)
Mr. Jim Knox, President of The Association for Differently Abled People
Together (ADAPT), provided an overview of the valuable services that
ADAPT provides for people who are differently abled. Mr. Knox advised of
the ongoing financial challenges that the organization faces and requested
that Council provide assistance to ADAPT in the form of a general. grant or
provide subsidy for the shortfall in costs for Aurora residents using this
service, on a per kilometre basis. Mr. Knoz advised that he did not have a
dollar figure prepared to represent what percentage of the overall program
would be generated from Aurora residents, but would be happy to provide
the information when available.
General Committee recommends:
THAT the letters and the comments from the delegate be received for
information.
CARRIED
b) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2008 Budget Overview
The Director of Financial Services/Treasurer provided a summary of
suggested revisions to the Capital Budget for 2008 to bring the levy to an
increase of 3.5 % as requested by Council. The Director provided an
outline of the now projected levy increase for the following years up to
2011 and reviewed technical revisions to the budget.
General Committee recommends:
THAT the presentation from the Director of financial Services/Treasurer
be received for information.
CARRIED
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General Committee - February 19, 2008 Agenda Item #1 - 3
Special General Committee Report No. 08-04 Page 3 of 5 .
Monday, January 21, 2008
V CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
1. Memorandum from the Director of Financial Services/Treasurer
Attachment 2
i} Memorandum from the Director of Leisure Services
Re: New Staff Requests for 2008
General Committee recommends:
THAT the Director of Leisure Services be requested to provide further
information outlining the proposed rtew full time positions and the overall
net staff compliment in Leisure Services, full-time and part-time staff
positions, along with revenue projections which may help offset the budget
increase in salaries.
CARRIED
2. Correspondence from the Aurora Historical Society
Re: Hillary House, The Koffler Museum of Medicine
General Committee recommends:
THAT the request from the Aurora Historical Society be approved in
principle and referred to the Council Budget for further review and
direction.
CARRIED
1. Memorandum from the Director of Financial Services/Treasuror
Attachment 2-b Memorandum from the Communications & Marketing
Co-ordinator
Re: Justification for 2008 Staff Requests
General Committee recommends:
THAT the memorandum be received for information.
CARRIED
Attachment 2-d Memorandum from the IT Manager
Re: Help Desk/Telecom Support Position
General Committee recommends:
THAT the memorandum be received for information.
CJ:1H:;lg�l
-3-
General Committee - February 19, 2008
Special General Committee Report No. 08-04
Monday, January 21, 2008
Agenda Item #1 - 4
Page 4 of 5
Attachment 2-e Memorandum from the Acting Director of Public Works
Re: New Staff Requests for Public Works for 2008
General Committee recommends:
THAT the memorandum be received for information.
CARRIED
Memorandum from the Director of Financial Services/Treasurer
Attachment 1 — Expanded Operating Budget Sheets (Yellow Sheets)
Leisure Complex Aquatics
Leisure Complex Fitness Centre
Stronach Complex Building Operations
Stronach Complex Administration
Leisure Complex Building Operations
Leisure Complex Administration
Community Centre Administration
Attachment 2-a Memorandum from the Chief Administrative Officer
Re: Administrative Assistant to the Economic
Development Officer
Attachment 2 c) Memorandum from the Director of Building
Administration
Re: Building Clerk
General Committee recommends:
THAT item 1 Attachment-1 and Attachments-2-a and 2-c be received for
information.
CARRIED
Farmers' Market - Summer Student
Included in Yonge Street Committee Budget (Page 17) - Added Item
General Committee recommends:
THAT funding of $3,400 remain in the budget for the Farmers' Market to
cover supplies and costs; and
THAT an additional $1,500 be provided to acquire a student to assist with
the Farmers' Market activities.
DEFEATED
General Committee - February 19, 2008
Special General Committee Report No. 08.04
Monday, January 21, 2008
Agenda Item #1 - 5
Page 5 of 5
Operating Budget - 2008 - Draft 2
Council & Council Administration (Pages 2 and 3) -Added Item
Operating Budget - 2008 - Draft 2
Council Programs (Page 7) - Added Item
General Committee recommends.,
THAT the Council & Council Administration and budget items be deferred
to the Thursday, January 24, 2008 Special General Committee meeting
for consideration.
CARRIED
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:55 p.m.
CARRIED
THE REPORT OF THE. GENERAL COMMITTEE MEETING 08-04 WAS CONSIDERED AND
ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY 12, 2008.
PHYLLIS M. MORRIS, MA
BOB PANIZZA, TOWN CLERK
-5-
General Committee - February 19, 2008 Agenda Item #2 - 1
AURORA
TOWN OFAURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-05
Council Chambers
Aurora Town Hall
Thursday, January 24, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
7:20 p.m., Collins-Mrakas, Gaertner (arrived at 7:19
p.m.), Granger, Marsh, MacEachern, McRoberts (left
at 7:35 p.m. and returned at 9:20 p.m.) and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Financial
Services/Treasurer, Director of Leisure Services,
Financial Analyst/Budget Supervisor and
Administrative Co-ordinatorlDeputy Clerk
Mayor Morris callod the meeting to order at 7:11 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict or
Interest Act.
11 APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ ADDED ITEM — Delegation b) Mr. Michael Howard
Re: Farmers' Market'
➢ ADDED ITEM - Delegation c) Mr. Andr6 Flys
Re: Farmers' Market
➢ ADDED ITEM — Delegation d) Director of Leisure Services
Re: Leisure Services Staff Complement
➢ ITEM 5c) Environmental Advisory Committee Proposed 2008 Budget
➢ ITEM 5d) Anti -Littering Initiatives Proposed 2008 Budget
➢ ITEM 6 - Justification for 2008 Staff Requests - Communications
and Marketing
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General Committee - February 19, 2008 _Agenda Item #2 - 2
Special General Committee Report No. 08.05 Page 2 of 6
Thursday, January 24, 2008
➢ ADDED ITEM 9 — Correspondence from Mr. James Knox
Re: ADAPT — Request for Funding Assistance
➢ ADDED ITEM 10 — Revenue Comparison for Leisure Services
(Requested at the January 21, 2008 meeting)
CARRIED
IV DELEGATIONS
(b) Mr. Michael Howard, Farmers' Market Vendor ADDED ITEM
Mr. Howard addressed the committee in support of the Farmers' Market and
requested funding to promote the market.
General Committee recommends:
THAT the comments of Mr. Michael Howard regarding the Farmers'
Market be received and referred to Item 4A.
LOYMO itg
(c) Mr. Andre Flys, Farmers' Market Vendor ADDED ITEM
Mr. Flys addressed the committee in support of the Farmers' Market and advised
how the attendance had increased during the summer as a result of the special
events held at the market.
General Committee recommends:
THAT the comments of Mr. Andre Flys regarding the Farmers' Market be
received and referred to Item 4A.
CARRIED
General Committee recommends:
THAT Item 4A be brought forward for consideration.
CARRIED
4. Justification of Budget Requests
(Requested at January 21, 2008 Meeting)
a) Yonge Street Committee/Farmers' Market
General Committee recommends:
THAT the Farmers' Market be allocated $3,000 in the 2008 Operating
Budget; and
THAT the Farmers' Market be classified a Town of Aurora special event;
and
THAT.the Mayor's Office, along with the Chief Administrative Officer, be
the invoice authorization department.
CARRIED
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General Committee - February 19, 2008 Agenda Item #2 - 3
Special General Committee Report No. 08-05 Page 3 of 6
Thursday, January 24, 2008
III CLOSED SESSION
Legal Matter, solicitor client privilege
General Committee recommends:
THAT committee convene in a closed session to consider a legal matter,
solicitor client privilege, regarding a proposed memorandum of
understanding related to 230 Wellington Street East.
CARRIED
The committee convened In a closed session at 8:06 p.m.
The committee reconvened in public session at 8:24 p.m.
(d) . Mr. AI Downey, Director of Leisure Services ADDED ITEM
Re: Leisure Services Staff Complement
The Director of Leisure Services provided a PowerPoint presentation illustrating
a comparison of the staffing levels from 2007 to 2008 budget requirements. Mr.
Downey indicated that he could defer the additional deck supervisor position until
2011,
General Committee recommends:
THAT comments of the Director of Leisure Services be received for
information.
CARRIED
(a) Mr. John Gutteridge, Director of Financial Services
Re: Reserve Fund Status and Capital Projects
And
2. Staff's Proposed Changes to Achieve Council's Directive
(PowerPoint presentation presented and distributed January 21, 2008)
The Director of Financial Services provided an overview and status of the
draft 2008 Capital Budget to date.
General Committee recommends:
THAT comments of the Director of Financial Services and Item 2 be
received for information.
CARRIED
M
General Committee - February 19, 2008 Agenda Item #2 - 4
Special General Committee Report No. 08-05 Page 4 of 6
Thursday, January 24, 2008
V CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10. Revenue Comparison for Leisure Services (ADDED ITEM)
(Requested at the January 21, 2008 meeting)
General Committee recommends:
THAT revenue comparison for Leisure Services be received for
information.
CARRIED
5. Additional Information Requested by Mayor Morris January 22, 2008
c) Environmental Committee (Public Works) ADDED ITEM
d) Anti -Littering Initiative (Public Works) ADDED ITEM
And
0. Clarification for Marketing/Communications Additional Staff
General Committee recommends:
THAT the additional information regarding the Environmental Advisory
Committee, the Anti -Littering Initiative the clarification for Marketing/
Communications additional staff be received for information_
67t1=411;9.r]
9. Correspondence from Mr. James Knox (ADDED ITEM)
Re: ADAPT — Request for Funding Assistance
General Committee recommends:
THAT the correspondence from Mr. James Knox regarding ADAPT —
request for funding assistance be received and referred to staff to
determine if the request would meet the criteria for a grant application.
CARRIED
1. Review of the Council and Committees Operating Budget
(blue pages 3 — 18 Inclusive) distributed January 8, 2008
(yellow pages 2 & 3 and 7) distributed January 21, 2008
General Committee recommends:
THAT the review of the Council and Committees Operating Budget be
deferred to the next budget meeting.
CARRIED
General Committee - February 19, 2008
Agenda Item #2 - 5
Special General Committee Report No. 08-05 Page 5 of 6
Thursday, January 24, 2008
3. Correspondence from the Director of Leisure Services
Re: Additional Information Requested at January 21, 2008 Meeting
General Committee recommends:
THAT the correspondence from the Director of Leisure Services regarding
additional Information Requested at the January 21, 2008 meeting be
deferred to the next budget meeting.
CARRIED
4. Justification of Budget. Requests
(Requested at January 21, 2008 Meeting)
b) Aurora Historical Society— Use of Grant Funds
General Committee recommends:
THAT the justification of budget requests - Aurora Historical Society — use
of grant funds be deferred to the next budget meeting.
CARRIED
5. Additional Information Requested by Mayor Morris January 22, 2008
a) Economic Development Advisory Committee (CAO's Office)
b) Heritage Advisory Committee (Planning)
General Committee recommends:
THAT the additional information requested by Mayor Morris on January
22, 2008 regarding the Economic Development Advisory Committee and
the Heritage Advisory Committee be deferred to the next budget meeting.
CARRIED
Changes to the Ontario Property Tax Credit
General Committee recommends:
THAT the information regarding the Changes to the Ontario Property Tax
Credit be received for information.
CARRIED
8. Finalization of the 2008 Capital and Operating Budgets
General Committee recommends:
THAT the finalization of the 2008 Capital and Operating Budgets be
deferred to the next budget meeting.
U]_1L7.t1611]
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General Committee - February 19, 2008 Agenda Item #2 - 6
Special General Committee Report No. 08.05 Page 6 of 6
Thursday, January 24, 2008
General Committee recommends:
THAT a Special General Committee meeting be held on Tuesday, January
29, 2008 followed by a Special Council meeting.
CARRIED
General Committee recommends:
THAT an additional Special General Committee - Budget meeting be
tentatively set for Monday, February 4, 200S.
CARRIED
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:57 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-06 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY
12, 2008.
P14YLLIS M. MORRIS, MAYOR K. EWART, DEPUTY CLERK
- 11 -
General Committee - February 19, 2008 Agenda Item #3 - 1
AuiRoRA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-06
Council Chambers
Aurora Town Hall
Tuesday, January 29, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
7:15), Collins-Mrakas, Gaertner, Granger, Marsh,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHERATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Financial Analyst/Budget
Supervisor, Director of Financial Servioes/Treasurer
and Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:08 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
ll APPROVAL OFAGENDA
General Committee recommends:
THAT the Procedural By-law be waived to permit an additional item to be
considered at a Special General Committee meeting.
CARRIED
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Closed session Meeting to discuss a labour relations item regarding
Family Day.
CARRIED
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General Committee - February 19, 2008 Agenda Item #3 - 2
Special General Committee Report No. 08-06 Page 2 of 5
Tuesday, January 29, 2008
Ill DELEGATIONS
a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2008 Budget Overview
The Director of Financial Services/Treasurer provided a summary of
suggested revisions to the Capital Budget for 2008 to bring the levy to an
increase of 3.5 % as requested by Council. The Director provided an
outline of the new projected levy increase for the following years up to
2011 and reviewed technical revisions to the budget.
General Committee recommends:
THAT the presentation from the Director of Financial Services/Treasurer
be received -for information.
CARRIED
IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
2. Staff's Proposed Changes to Achieve Council's Directive
General Committee recommends:
THAT Council approve the gapping philosophy for any new hires in 2008.
CARRIED
General Committee recommends:
THAT Council not participate in the Smart Commute initiative for 2008,
reducing the 2008 Budget by $30,000; and
THAT the actual documentation pertaining to Smart Commute be placed
on a future agenda so that Council may properly debate and discuss the
merits of the program.
General Committee recommends:
THAT Council decrease the rate of weaning off of dependence on the
Hydro Funds from $220,000 per year down to $100,000 for 2008.
CARRIED
General Committee recommends:
THAT the proposed advertising step-up initiative not be approved for
2008, reducing the 2008 Budget by $37,000.
CARRIED
General Committee recommends:
THAT the proposed new position of Environmental Engineer requested by
the Public Works Department, not be approved within the 2008 Budget.
CARRIED
-13-
General Committee - February 19, 2008 . Agenda Item#3 -.3
Special General Committee Report No. 08-06 Page 3 of 5
Tuesday, January 29, 2008
General Committee recommends:
THAT the amount of $25,000 remain within the 2008 budget for a seniors
tax grant program; and
THAT staff be requested to research and report back with options for a
program that could feasibly be implemented in 2008 without exceeding the
$25,000 budgeted amount.
CARRIED
General Committee recommends:
THAT the budgeted amounts of $7,731 for Student assistance at the
Farmers' Market and estimated revenue of $3,200 be removed from the
2008 budget; and
THAT previously approved amount of $3,000, for supplies and expenses
related to the Farmers' Market, remain in the 2008 budget.
CARRIED
General Committee recommends:
THAT the proposed staff requirements for the Aurora Heritage Centre be
referred back to staff to bring report to the next budget meeting with an
estimated amount for the staffing of the Aurora Heritage Centre to be
considered with the 2008 Budget.
CARRIED
General Committee recommends:
THAT the Council approve an increase in the tax levy by a dollar amount
of $460,000 which is equivalent to 2%; and
THAT these funds be specifically earmarked to begin to address the
capital funding shortfall as recommended by the Treasurer; and
THAT the amount be placed into the municipal capital reserve; and
THAT this philosophy be carried forward to future years for Council
consideration.
CARRIED
Review of the Council and Committees Operating Budget
(blue pages 3 —18 inclusive in the budget binder)
Expanded Council Administration and Council Program budget sheets with
account descriptions ((yellow pages attached)
(deferred from the January 24, 2008 Special General Committee meeting)
General Committee recommends:
THAT the 2008 Council and Committees Operating Budget be received.
CARRIED
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General Committee - February 19, 2008 Agenda Item #3 - 4
Special General Committee Report No. 08-06 Page 4 of 5
Tuesday, January 29, 2008
5. Clarification for MarketinglCommun!cations Additional Staff
(deferred from the January 24, 2008 Special General Committee meeting)
General Committee recommends:
THAT the Marketing and Communications Staff compliment remain at the
same level as 2007.
CARRIED
General Committee recommends:
THAT consideration of a Communication Specialist contract position for
the Mayor's Office be referred to staff to report back with an estimate of
what level of support would be required and an estimated cost.
CARRIED
At 10:05 p.m. Mayor Morris relinquished the chair to Deputy Mayor McRoberts and left
the meeting.
At 10:10 p.m. Mayor Morris returned and resumed the chair.
Justification of Budget Requests
Re: Aurora Historical Society— Use of Grant Funds
(Requested at January 21, 2008 Special General Committee meeting)
(deferred from the January 24, 2008 Special General Committee
meeting)
General Committee recommends:
THAT the justification of budget requests regarding Aurora Historical
Society use of grant funds be received for information.
CARRIED
4. Additional Information Requested by Mayor Morris January 22, 2008
(deferred from the January 24, 2008 Special General Committee meeting)
a) Economic Development Advisory Committee and
Aurora Heritage Advisory Committee
b) Environmental Advisory Committee
c) Anti -Littering Initiative
General Committee recommends:
THAT the additional information requested by Mayor Morris on January
22, 2008, be received for information.
CH_1.IR1A-11
6. Establishing the next Budget Meeting Dates
(Council Meeting Calendar for February and March attached for reference)
General Committee recommends:
THAT the request to establish the next budget meeting dates be received
for information.
QMRIED
General Committee - February 19, 2008 Agenda Item #3 - 5
Special General Committee Report No. 08-06 Page 5 of 5
Tuesday, January 29, 2008
General Committee recommends:
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda
CARRIED
General Committee recommends:
THAT the departmental savings measures presented by the Director of
Financial Services/Treasurer be approved, reducing the 2008 Budget by
$64,950.
ff-ANS19-91
General Committee recommends:
THAT Council endorse the Treasurers recommendations concerning the
accounting for the supplementary revenues.
CARRIED
V CLOSED SESSION - ADDED ITEM
Labour Relations Matter
General Committee recommends:
THAT the Committee convene into a closed session to consider a tabour
relations matter pertaining to Family Day.
CARRIED
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:30 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-06 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY
12, 2008 WITH THE EXCEPTION OF ITEM 2 - RECOMMENDATION REGARDING
"2% INCREASE IN THE TAX LEVY" AND ITEM 2 - RECOMMENDATION REGARDING
"SMART COMMUTE", WHICH WERE BOTH DEFERRED TO A FUTURE SPECIAL
GENERAL COMMITTEE -BUDGET MEETING.
PHYLLIS M. MORRIS, MAYOR
16-
BOB PANIZZA, TOWN CLERK
General Committee - February 19, 2008
Agenda Item #4 - 1
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-07
Council Chambers
Aurora Town Hall
Tuesday, February 5, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Marsh in the Chair; Mayor Morris,
Councillors Buck, Collins-Mrakas, Gaertner, Granger,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHERATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Acting Director of Planning, Director
of Financial Services/Treasurer and Council/
Committee Secretary.
Councillor Marsh called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additions, be approved:
➢ Additional Material - Item 13 - Key Performance Indicators
"A" - Key Performance Indicator Update - By Department
"B" - Business Plan Update Action Steps - By Department
(all departments excluding the Aurora Public Library)
➢ NEW ITEM 18 — Memorandum from the Manager of Engineering
Re: Anti -Whistling — Update Related to York Region
CARRIED
17
General Committee - February 19, 2008 Agenda Item #4 - 2
General Committee Report No. 08-07 Page 2 of 9
Tuesday, February 5, 2008
Ill ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 08-01, January 7, 2008
Special General Committee Meeting Minutes, 08-02, January 8, 2008
General Committee Meeting Minutes, 08-03, January 15, 2008
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-01, January 7,
2008, 08-02, January 8, 2008 and the General Committee Meeting
minutes 08-03 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16 and 18 were identified for
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
AAC08.01 -- Accessibility Advisory Committee Meeting Minutes
January 9, 2008
THAT the Accessibility Advisory Committee Meeting minutes from the
January 9, 2008 meeting be received and the recommendations contained
therein be adopted.
2. EAC08.01 - Environmental Advisory Committee Meeting Minutes
January 10, 2008
General Committee recommends:
THAT the Environmental Advisory Committee Meeting minutes from the
January 10, 2008 meeting be received and the recommendations
contained therein be adopted.
3. EDAC08.01 - Economic Development Advisory Committee Meeting
Minutes - January 10, 2008
THAT the Economic Development Advisory Committee Meeting minutes
from the January 10, 2008 meeting be received and the recommendations
contained therein be adopted.
4. GAC08-01 - Graffiti Abatement Ad Hoc Committee Meeting Minutes
January 17, 2008
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the
January 17, 2008 meeting be received and the recommendations
contained therein be adopted.
ME
General Committee - February 19, 2008
General Committee Report No. 08.07
Tuesday, February 5, 2008
Agenda Item #4 - 3
Page 3 of 9
17. FS08.006 — Council and Local Board Members Remuneration
and Expenses for2007
THAT report FS08-006, Council and Local Board Members Remuneration
and Expenses for 2007 be received.
CARRIED
V1 DELEGATIONS
a), Mr. Lloyd Russell, Director of Finance, Region of York
Re: Municipal Pooling
Mr. Lloyd Russell, Director of Finance, Region of York provided a presentation
outlining how the Region of York is addressing the savings and budget impacts
resulting from the Greater Toronto Area (GTA) Pooling initiative.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VRI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 7 be brought forward for consideration at this time.
CARRIED
PL08-007 - Application for Site Plan Approval
2003839 Ontario Inc.
14729 Yonge Street, Lot 5, Plan 10328
File Dll-14-07
General Committee recommends:
THAT report PL08-007 he received as information; and
THAT, subject to tho resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Acting Director
of Planning and Development Services to execute a Site Plan Agreement
between the Owner and the Town of Aurora to permit the construction of a
new 1637.4m2 (17625.4 ft2) Shoppers Drug Mart building on the subject
lands.
CARRIED
19-
General Committee - February 19, 2008 Agenda Item #4 - 4
General Committee Report No. 08-07 Pago 4 of 9
Tuesday, February 5, 2008
5. LSAC08-01 — Leisure Services Advisory Committee Meeting Minutes
January 17, 2008
(10) Trails Sub -Committee Minutes —November 16, 2007
General Committee recommends:
3. . Crossing of Arterial and Collector Roads
THAT this item be referred to staff for a report on the financial
implications of the proposal.
CARRIED
5. Westhill Development
General Committee recommends:
THAT should this application be approved, the Trails Sub -
Committee recommends that an east -west trails corridor should be
routed through this development, which corridor would also utilize
the planned underpass under Leslie Street, as outlined in
Recommendation 3 above, namely that major trails corridors cross
arterial roads with grade separations; and
THAT, where possible, a map be appended to highlight relevant
locations.
CARRIED
2. . Town Owned Leslie Street farm
General Committee recommends:
THAT the Trails Sub -Committee meet with Council In Closed
Session to present the preferred trail routing through these lands
as a condition of sale of the lands; and
THAT trail corridors be made available, either through sales
contract conditions, or through setting aside those corridors prior to
selling the lands, namely:
a) A 12 metre corridor all along the east boundary;
b) A 12 metre corridor all along the south boundary;
c) A 6 meter corridor all along the west boundary of the
Richardson property, on the west side of the town owned lands,
the intent being to ask for another 6 meters on the Richardson .
lands at development time of these lands. .
CARRIED
General Committee recommends:
THAT the balance of the Trails Sub -Committee Minutes of November 16,
2007 be received for information and the following recommendations be
adopted:
Polsineili & Sifton Lands at the north east corner of Vandorf &
Bawiew Avenue
THAT a six meter (6M) strip of land along the entire north edge of
the Sifton land be set aside for a trails corridor, at the draft plan
stage of any development, such land to be set aside in the form of
an easement for the-fililare major east -west corridor; and
General Committee - February 19, 2008
General Committee Report No. 08-07
Tuesday, February 5, 2008
Agenda Item #4 - 5
Pago 5 of 9
THAT due to the availability of the hydro corridor as connector
lands, there is no need to obtain any more concessions for trail
lands from the Polsinelli Development, premised on the assumption
that the hydro corridor lands would be available as trail corridor
lands If needed.
4. Trail Connection with Parks
THAT all existing and future parks be connected to the trail grid,
wherever possible,
CARRIED
(16) Canada Day Festivities (including 2008 Dance in the Park)
General Committee recommends:
THAT the presentation by the Special Events Coordinator entitled "2008
Canada Day Festivities" (including the Dance in the Park event) be
received; and
THAT "Celebrate Aurora" take place as an open dance on the evening of
July 1, 2008 at Lambert Willson Park; and
THAT "Dance in the Park" take place as a ticketed event on the evening of
June 30, 2008 at the Town Park; and
THAT staff provide a report to the February 21, 2008 LSAC meeting
outlining the pros and cons including all related costs and the logistics of
adding an extra event; and further
THAT staff provide a report that reflects the implications of moving
the "Dance in the Park" from Lambert Willson Park on July 1".to the
Town Park on June 30'h.
CARRIED
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the January 17, 2008 meeting be received and the
recommendations contained therein be adopted.
CARRIED
6. Earth Hour Resolution
(Tabled by Mayor Morris)
General Committee recommends:
WHEREAS climate change is the biggest environmental threat to our
planet and the number one concern for Canadians; and
WHEREAS at exactly 8:00 p.m. on March 29, 2008, major cities around
the world will turn off their lights for one hour to raise awareness about
climate change and to symbolize that, working together, the people of the
world can make a difference in the fight against global warming; and
-21-
General Committee - February 19, 2008
General Committee Report No. 08-07
Tuesday, February 5, 2008
Agenda Item #4 - 6
Page 6 of 9
WHEREAS the event, called"Earth Hour", a World Wildlife Fund (WWF)
initiative that was officially announced in December 2007 at the United
Nations Conference on Climate Change, has grown from a single event in
Sydney, Australia to a global phenomenon that will occur across six
continents and in as many as 20 cities in 2008; and
WHEREAS last year, almost 2.3 million Sydney residents participated in
Earth Hour — including more than 2,100 businesses — resulting in a 10 per
cent reduction on the electrical grid, saving 25,000 tonnes of carbon
dioxide — the equivalent of taking about 50,000 cars off the road for one
hour; and
WHEREAS some of the major cities around the world committed to joining
Sydney in 2008 include Manila, Copenhagen, Tel Aviv, and Toronto; and
WHEREAS Markham, Mississauga, Brampton and Newmarket may soon
be joining the worldwide effort; and
WHEREAS participating in this historic event sends a powerful message
to every citizen and business around the world that it's possible to take
action on climate change and that switching off our lights is just one
simple action we can take to help make a difference; and
WHEREAS the goal is to educate the community on the threat of climate
change and what each Individual and business can do to make a
difference every day; and to get as many individuals, households, and
businesses as possible to turn off their lights as a symbolic statement that
now is the time to take action on climate change; and
WHEREAS participating in this historic event sends a powerful message
to every citizen and business that The Town of Aurora cares about our
planet and is willing to take a leadership position against climate change
and global warming;
THEREFORE BE IT RESOLVED
1. THAT at 8:00 p.m. on March 29, 2008, the Town of Aurora will join
other cities around the world in literally "turning out the lights' by shutting
off all non -essential lighting in all of its facilities, where feasible, and
without jeopardizing safety, for one full hour; and
2. THAT, to be formally recognized around the world as an Earth Hour
participant, the appropriate staff register at wwf.ca/Earth Hour, the official
website for this initiative; and
3. THAT the Town of Aurora's participation in Earth Hour be widely
promoted and publicized in order to raise awareness about this important
issue and in order to encourage every individual, household and business
in Town of Aurora, and beyond, to join in by turning off their lights for one
hour at 8:00 p.m. on March 29, 2008.
CARRIED
8. ADM08-001 — Regional Municipality of York Lease Agreement for EMS
Services 220 Edward Street (Aurora Fire Hall)
General Committee recommends:
THAT this item be referred to the CAO for further clarification on whether
the property falls within the Joint Council Committee agreement.
CARRIED
-22-
General Committee - February 19, 2008 Agenda Item #4 - 7
General Committee Report No. 08-07 Page 7 of 9
Tuesday, February 5, 2008
9.PW08-005 - Award of Tender No. PW2007.125 — Water Service Box Vacuum
Repair and Cathodic Protection of Watermains within the Town
of Aurora
General Committee recommends:
THAT Tender No. PW2007-125, "Water Service Box Vacuum Repair and
Cathodic Protection of Watermains within the Town of Aurora', be
awarded to Nu -Con Contracting for a one year contract with options to
renew for a further two one-year periods; and
THAT Council approve the expenditure of the budgeted amounts of
$80,000 from 2007 and $80,000 from 2008 on these projects; and
THAT Council authorize the Mayor and Clerk to sign the Form of
Agreement to execute the subject contract.
CARRIED
10. PW08-006 — Municipal Infrastructure Investment Initiative
General Committee recommends:
THAT Council approve the submission of Project No. 31068 -
Reconstruction of Allaura Boulevard to the Province of Ontario for
funding under the Municipal Infrastructure Investment Initiative; and
THAT Council direct 'staff to undertake the work required to complete the
application for the selected project by the mandated February 15, 2008
deadline; and
THAT staff be directed to report further to Council in relation to the
selected project as per normal procedures, such as for approval of the
award of the construction contract.
CARRIED
11. LS08-002 — Pine Tree Potters Lease at Aurora Public Library
General Committee recommends:
THAT Council authorize Leisure Services staff to renew the lease for the
Pine Tree Potters Guild at the Aurora Public Library with an amending
clause to include an annual 3% escalated cost of living increase; and
THAT Council approve an amendment to the billing of hydro under a
proposed new agreement; and
THAT section 8-1 regarding signage be referred to the Director of
Leisure Services to review feasibility of installing signage that is
smaller and less obtrusive.
CARRIED
12. LSOB-003 — Pathway Lighting Lambert Willson Park
General Committee recommends:
THAT the contract for pathway lighting in Lambert Willson Park be
re -tendered.
CARRIED
-23-
General Committee - February 19, 2008
General Committee Report No. 08-07
Tuosday, February 5, 2008
Agenda Item #4 - 8
Page 8 of 9
13. Key Performance Indicators and Added Support Material
➢ Administration
- Chief Administrative Officer's Office
- Communications and Marketing
- Economic Development
- Legal Services
➢ Building
➢ Corporate Services
- Clerk's Department
- By-law and Licensing Services
- Human Resources
Information & Technology Services
➢ Financial Services
➢ Leisure Services
➢ Planning
➢ Public Works
➢ Library
General Committee recommends:
THAT the KPIs be received for information.
Co1n1381:;4i
14. PL08-005 — Stewart Burnett Park
General Committee recommends:
THAT report PL08-005 be received for information.
CARRIED
General Committee recommends:
THAT this meeting be extended beyond 10:30 p.m. in order to address.the
remaining items on the agenda.
CARRIED
15, Memorandum from the Acting Director of Planning
Re: Official Plan Amendment, Zoning By-law Amendment. and Proposed
Plan of Condominium Applications Westhill Redevelopment Company
Limited
General Committee recommends:
THAT the memorandum from the Acting Director of Planning regarding
Westhill Redevelopment Company Limited be received for information;
Item 75 was and
amended at
Council -Feb THAT the detailed outstanding items, which will be provided to the
t2los. applicant, also be provided to the Mayor and Members of Council,
Mr. Northey and any other parry, should they express an interest in
receiving It.
-24-
General Committee 4849MM l APPSport No. 08-07 Page 9 of 3'enda Item #4 - 9
Tuesday, February 5, 2008
16. CS08-004 — Notice Provision Policy
General Committee recommends:
THAT the Notice Provision Policy report CS08-004 be referred back
to staff to review the Emergency Council meeting provisions.
CARRIED
18, Memorandum from the Manager of Engineering
Re: Anti -Whistling - Update Related to York Region
General Committee recommends:
THAT the memorandum from the Manager of Engineering, regarding an
anti -whistling update related to York Region, be received for information.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION — COUNCILLORS
Councillor MacEachern expressed concerns regarding the deteriorating road
condition of Henderson Drive and she requested that staff review this matter.
amended at Councillor MacEachern requested that staff review the lease agreement with the
Council - Feb Soccer Club and facility located at the South end of town, to ensure compliance
12/0e. with the Terms of the agreement.
Councillor,Collins-Mrakas asked if it would be possible to ensure that sub and
advisory committees are appraised of any conflicting ramifications pertaining to
any recommendations that they are considering.
Councillor Gaertner gave Notice of Motion regarding handicapped parking.
Mayor Morris expressed concern on behalf of Ms. Susan Walmer, who has been
attempting to book a room at a Town facility, in order to hold an Environmental
Advisory Committee Seminar on February 18, 2008, Mayor Morris asked if staff
would respond to her inquiries. The GAO responded by advising that he had
replied to Ms. Walmer earlier this evening.
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:05 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-07 WAS CONSIDERED AND
ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY 12, 2008. WITH
THE EXCEPTION OF ITEMS 11 AND 1$, WHICH WERE DISCUSSED AND ADOPTED AS
ORIGINALLY PRESENTED, ITEM 12, WHICH WAS DEFERRED AND ITEM 15, WHICH WAS
ADOPTED AS AMENDED.
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
25 -
General Committee - February 19, 2008
Agenda Item #4 - 10
EXTRACT FROM COUNCIL MEETING NO.08-04
HELD ON TUESDAY, FEBRUARY 12, 2008
7. General Committee Meeting Report No. 08-07 Tuesday, February 5, 2008
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
COMMITTEE MEETING NO. 08-07, TUESDAY, FEBRUARY 5, 2008
(15) Memorandum from the Acting Director of Planning
Re: Official Plan Amendment, Zoning By-law Amendment and Proposed Plan of
Condominium Applications Westhill Redevelopment Company Limited
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the memorandum from the Acting Director of Planning regarding Westhill
Redevelopment Company Limited be received for information; and
THAT the detailed outstanding items, which have been provided to the applicant,
also be provided to the Mayor and Members of Council, Mr. Northey and any other
party,. should they express an interest in receiving it.
CARRIED
-26-
General Committee - February 19, 2008
Agenda Item #4 - 11
EXTRACT FROM COUNCIL MEETING NO.08-04
HELD ON TUESDAY, FEBRUARY 12, 2008
7. General Committee Meeting Report No. 08-07 Tuesday, February 5, 2008
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL
COMMITTEE MEETING NO. 08-07,_TUESDAY, FEBRUARY 5, 2008
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the New Business item on page 9 of the General Committee minutes from
February 5, 2008, pertaining to the soccer club, be amended to read as follows:
Councillor MacEachern expressed concern that on two separate
occasions Councillor Buck stated that the Soccer Club at the south
end of Aurora was not in compliance with their lease agreement, for
that reason Councillor MacEachern requested that staff review the lease
agreement with the Soccer Club and facility located at the south end of
town, to ensure compliance with the terms of the agreement.
27 -
General Committee - February 19, 2008
Agenda Item #5 - 1
i TOWN OF AURORA
AuRaxA GENERAL COMMITTEE No. ART08-01
SUBJECT: Arts and Culture Advisory Committee
Recommendation Summary from January 30, 2008
FROM: Arts and Culture Advisory Committee
DATE: February 19, 2008
ELECTION OF CHAIR AND VICE CHAIR
THAT Councillor Gaertner be appointed Chair of the Arts and Culture Advisory
Committee: and
THAT Nadine Raymond be appointed Vice -Chair of the Arts and Culture
Advisory Committee.
RECOMMENDATIONS
Delegation a) - Novita Interpares Limited - Heritage Centre Business Plan Consultants
THAT the comments of the delegates be received for information purposes
Membership List
THAT the Administrative Co-ordinator/Deputy Clerk be requested to circulate the
updated membership list to the committee members priortothe next meeting of the
committee.
3. 2008 Meeting Dates
THAT the Arts and Culture Advisory Committee meet on the 4ih Thursday of the
month.
4. Arts and Culture Advisory Committee Working Group
THAT a working group of Arts and Culture Advisory Committee members be
established to assist in the facilitation of the development of the strategic plan and
business plan for the Aurora Heritage Centre; and
ME
General Committee - February 19, 2008
Agenda Item #5 - 2
February 19, 2008
-2- Report No. ART08-01
THAT Councillor Gaertner, Cathy Malloy, Helen Roberts and Ken Whitehurst be
appointed to the sub -committee; and
THAT the working group meeting be co-ordinated through the Director of Financial
Services' office.
2. Review of the Terms of Reference
THAT the Terms of Reference for the Arts and Culture Advisory Committee be
received for information purposes.
5. "The Year of Arts, Culture and Heritage in Aurora
THAT the proclamation declaring 2008 as "The Year of Arts, Culture and
Heritage. in Aurora" be included in the February committee agenda.
ATTACHMENTS
Attachment #1 — Arts and Culture Advisory Committee Minutes of January 30, 2008
Prepared by: Karen Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222
Karen Ewart
Administrative Co-ordinator/Deputy Clerk
On behalf of Arts and Culture Development Advisory Committee
29-
General Committee - February 19, 2008
Agenda Item #5 - 3
Au...,oxA
COMMITTEE MINUTES
MEETING NO. 08-01
Committee: Arts and Culture Advisory Committee
Date: Wednesday, January 30, 2008
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Councillor Gaertner (arrived at 7:02 p.m., Chair, Nadine
Raymond, Vice -Chair; Mayor Morris (ex officio) (arrived at
7:18 p.m.), Christopher Ballard, Jackie Bennett, Cathy Malloy,
Helen Roberts and Ken Whitehurst
Absent: Joanne Spritzer
Other Attendees: Councillor Granger, Councillor McRoberts, Director of Leisure
Services, Director of Financial Services and the
Administrative Co-ordinator/Deputy Clerk
ELECTION OF CHAIR AND VICE CHAIR
The Administrative Co-ordinator/Deputy Clerk called the meeting to order at 7:00 p.m.
and welcomed the members to the inaugural meeting of the Arts and Culture Advisory
Committee. The members introduced themselves and the Administrative Co-
ordinator/Deputy Clerk conducted the election of the Chair and Vice -Chair.
Councillor Gaertner arrived at 7:02 p.m.
Moved by Jackie Bennett
Seconded by Helen Roberts
THAT Councillor Gaertner be appointed Chair of the Arts and Culture
Advisory Committee: and
THAT Nadine Raymond be appointed Vice -Chair of the Arts and Culture
Advisory Committee.
CARRIED
The Administrative Co-ordinator/Deputy Clerk vacated the Chair and Councillor
Gaertner assumed the Chair.
-30-
General Committee - February 19, 2008 Agenda Item #5 - 4
Arts & Culture Advisory Committee Record No. 08-01 Page 2 of 5
Wednesday, January 30, 2008
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Ken Whitehurst
Seconded by Christopher Ballard
THAT the content of the agenda with the additional information be
approved:
➢ Memorandum from the Director of Financial Services
Re: Delegation a) Novita Interpares Limited - Heritage Centre
Business Plan Consultants
Proposal for the Development of the Strategic Plan
and Business Plan for the Aurora Heritage Centre,
22 Church Street
ADOPTION OF MINUTES
None
CARRIED
Moved by Christopher Ballard
Seconded by Ken Whitehurst
THAT the delegation be permitted more that 5 minutes to address the
committee. .
CARRIED
DELEGATIONS
a) Novita Interpares Limited - Heritage Centre Business Plan Consultants
Mr. Brian Arnett, Ms Leslie Wright and Ms Ariana Freire of Novita Interpares Limited
addressed the committee providing background of the firm and an overview of the
proposed timetable for the preparation of the strategic plan and business plan for the
Aurora Heritage Centre., The process for developing the plans includes consultation
with Council, senior management staff, community leaders, and the. public. The plans
will address matters of governance, operation and utilization of the facility, roles and
responsibilities of the interested parties.
General Committee - February 19, 2008 Agenda Item #5 - 5
Arts & Culture Advisory Committee Record No. 08-01 Page 3 of 5.
Wednesday, January 30, 2008
Moved by Christopher Ballard
Seconded by Ken Whitehurst
THAT the comments of the delegates be received for information
purposes
CARRIED
MATTERS FOR CONSIDERATION
1. Membership List
3.
Cy
Moved by Ken Whitehurst
Seconded by Christopher Ballard
THAT the Administrative Cb-ordinator/Deputy Clerk be requested to
circulate the updated membership list to the committee members prior to
the next meeting of the committee.
CARRIED
2008 Meeting Dates
(2008 Council Meeting Schedule provided for information purposes)
Moved by Ken Whitehurst
Seconded by Helen Roberts
THAT the Arts and Culture Advisory Committee meet on the 4th Thursday
of the month.
Arts and Culture Advisory Committee Working Group
Moved by Jackie Bennett
Seconded by Ken Whitehurst
THAT a working group of Arts and Culture Advisory Committee members
be established to assist in the facilitation of the development of the
strategic plan and business plan for the Aurora Heritage Centre; and
THAT Councillor Gaertner, Cathy Malloy, Helen Roberts and Ken
Whitehurst be appointed to the sub -committee; and
THAT the working group meeting be co-ordinated through the Director of
Financial Services' office.
CARRIED
-32-
General Committee - February 19, 2008
Arts & Culture Advisory Committee Record No. 08-01
Wednesday, January 30, 2008
Agenda Item #5 - 6
Page 4 of 5
2. Review of the Terms of Reference
Moved by Cathy Malloy Seconded by Jackie Bennett
THAT the Terms of Reference for the Arts and Culture Advisory
Committee be received for information purposes.
1:90 VVI=111
INFORMATIONAL ITEMS
None
NEW BUSINESS
5. "The Year of Arts, Culture and Heritage in Aurora
Councillor Granger advised the committee' Council endorsed a
proclamation declaring 2008 as "The Year of Arts, Culture and Heritage in
Aurora".
Moved by Christopher Ballard
Seconded by Nadine Raymond
THAT the proclamation declaring 2008 as "The Year of Arts, Culture and
Heritage in Aurora" be included in the February committee agenda.
CARRIED
Mayor Morris requested that a recent article in Municipal World entitled "Marrying
Heritage & Development' by Natalie Bull and Micheal Seaman, Community Planner for
the Town of Aurora, be included in the February committee agenda.
The Director of .Leisure Services requested that the members bring a list of items they
believe should be considered by the committee, to the next meeting, in order to form a
framework for the committee.
Jackie Bennett inquired about the role of the committee. During the discussion, the
Administrative Co-ordinator/Deputy Clerk was requested to provide the members of the
committee with a copy of the procedural by-law pertinent to advisory committees.
-33-
General Committee - February 19, 2008
Arts & Culture Advisory Committee Record No. 08-01
Wednesday, January 30, 2008
Agenda Item #5 - 7
Page 5 of 5
ADJOURNMENT
Moved by Christopher Ballard
Councillor
THAT the meeting adjourn at 8:33 p.m.
or,. Chair
CARRIED
-34-
General Committee - February 19, 2008 Agenda Item #6 - 1
/ N TOWN' OF AURORA
AURPPQ A GENERAL COMMITTEE No. EAC08-02
SUBJECT: Environmental Advisory Committee - Recommendation Summary from
February 7, 2008
FROM: Environmental Advisory Committee
DATE: February 19, 2008
RECOMMENDATIONS
1. Environmental Advisory Committee Meeting
Record No. 08-01, dated Thursday, January 10, 2008
THAT the meeting Record No. 08-01 dated January 10, 2008 be adopted.
DELEGATIONS
a) Ms Barbara Best — "Crusaders for a Town's Better Nature"
THAT the delegation by Ms Barbara Best presenting the video entitled
"Crusaders for a Town's Better Nature" be received and that Item 12 be
brought forward.
12.. Town of Aurora Stormwater Ponds Vegetation & Wildlife Study
THAT the video entitled "Crusaders for a Town's Better Nature" and the Town
of Aurora Stormwater Ponds Vegetation & Wildlife Study be received and
presented to Town of Aurora Council.
b) Ms Phillipa Wild — Planning, Policy & By -Laws Working Group
THAT the delegation by Ms Phillipa Wild, representing the EAC Planning,
Policy & By -Laws Working Group and report regarding Anti -Idling be received
and that Item 9 be brought forward.
9. Vehicle Anti -Idling
THAT the recommendations of the FAG Planning, Policy & By -Laws Working
Group regarding Anti -Idling be received and referred to staff with the addition
of Recommendation A as follows:
-35-
General Committee - February 19, 2008
Agenda Item #6 - 2
February 19, 2008 -2- Report No EAC08-02
(1) The Town of Aurora put in place apublic education campaign
encouraging people not to idle their vehicles that would consist of
signs promoting idling-froe areas and a media strategy, including
advertising and articles; and
(2) The Town work in partnership with organizations like GO Transit, York
Region and the York Boards of Education to create a co-ordinated anti -
idling public education strategy; and
(3) The Town explore opportunities with the federal Ministry of Natural
Resources and other agencies and organizations for funding and
expertise to assist it in implementing the campaign; and
(4) Staff be requested to consider the possibility of enacting a by-law to
enforce the anti -idling issue.
THAT the EAC Planning, Policy & By -Laws Working Group be requested to
work with staff to provide information with respect to partnership
opportunities and costs related to an anti -idling public education strategy;
and
THAT staff be requested to follow-up on pending. List Item EAC28 from the
May 8, 2006 EAC meeting regarding the anti -idling issue.
c) Ms Rebecca Beaton — Household Hazardous Waste Collection
THAT the delegation by Ms Rebecca Beaton be received and that Item 8 be
brought forward.
8. Correspondence from the Region of York — Household Hazardous Waste Collection
THAT Gordon Barnes be requested to work with Ms Rebecca Beaton and
report back to Committee at the March 6, 2008 EAC meeting with respect to
the possibility of inviting a representative of the Waste Diversion Ontario
Board to make a presentation to a future Town of Aurora Council meeting
regarding household hazardous waste collection.
d) Ms Susan Turner and Ms Cassandra Brennan — Pesticide By -Law
THAT the delegation of Ms Susan Turner and Ms Cassandra Brennan be
received; and
-36-
General Committee - February 19, 2008
Agenda Item #6 - 3
February 19, 2008 - 3 - Report No EAC08-02
THAT staff be requested to provide an update to the March 6, 2008 EAC
meeting regarding the Pesticide By -Law process and the status of the Public
Meeting and implementation schedule.
4. Bullfrog Power - Update
THAT the Bullfrog Power update submitted by staff be received.
5. Draft Proposal for the Town of Aurora to Require Auto Recyclers to
Recover Mercury Switches
THAT the report of the EAC Waste Management Working Group regarding the
recovery of automotive mercury switches be received and referred to staff;
and
THAT staff be requested to prepare a report and recommendation to Council
to determine how best to require auto recyclers to participate in the Clean Air
Foundation's Switch Out Program; and
THAT the Waste Management Working Group report and the East Gwillimbury
By -Law amendment regarding this matter be included as background
information for reference purposes.
6. Correspondence from David Atkins, Manager of Engineering -
Rain Barrel Project for the Town of Aurora
THAT the correspondence from David Atkins, Manager of Engineering
regarding the Rain Barrel Project for the Town of Aurora be received.
Correspondence from Eco Building Resource -Resolution - Rain Barrel
Day for the Town of Aurora - April 12, 2008
THAT the EAC supports the concept of a Rain Barrel Day for the Town of
Aurora and will further investigate the development of this event; and
THAT the EAC Public Awareness Working Group be requested to provide a
report back to Committee regarding this matter.
10. Environmental Advisory Committee Pending List
THAT the EAC Pending List be received, and
THAT EAC members be requested to provide input on the status of items they
are aware of, and
-37-
General Committee - February 19, 2008
Agenda Item #6 - 4
February 19, 2008 - 4 - Report No EAC08-02
THAT staff be requested to provide updated information on the Action
Departments in each case as well as the process of how the Pending List is
updated as EAC items proceed through Council.
11. Green Roof Conference — February 21, 2008
THAT the -Green Roof Conference notice be received.
13, Correspondence from the MarkotingiGommunications Co-ordinator -
Notice Board Priority Information
THAT the correspondence from the Marketing/Communications Co-ordinator
regarding Notice Board priority information be received; and
THAT under the third bullet point of examples, the verbiage be amended to
read:
"Town -endorsed and Town -run activities including special events and
revenue generating programs for the Town."
14. Council Extract from January 22, 2008 Meeting — Proclamation — 2008 "The
Year of Arts, Culture and Heritage in Aurora
THAT the proclamation from the January22, 2008 Council Meeting entitled
"The Year of Arts, Culture and Heritage in Aurora" be received; and
THAT the EAC supports this proclamation though the use of Town logos and
the many EAC public awareness activities.
15. Town of Aurora Conservation Measures
THAT the EAC encourage the Town of Aurora Council and staff to continue to
enhance and investigate additional ways to put into place energy
conservation practices.
16. Aurora Home Show
THAT the Aurora Home Show be included as an item on the March 6, 2008
EAC Agenda.
111W1111
General Committee - February 19, 2008 Agenda Item #6 - 5
February 19, 2008 - 5 - Report No EAC08-02
ATTACHMENTS
Attachment 91 =Environmental Advisory Committee Minutes of February 7, 2008
Prepared by: Kar Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222
Karen Ew
Administrative Co-ordinator/Deputy Clerk
On behalf of the Environmental Advisory Committee
01
General Committee - February 19, 2008
Agenda Item #6 - 6
ALJRQRA
COMMITTEE MINUTES
MEETING NO. 08-02
Committee: Environmental Advisory Committee
Date: Thursday, February 7, 2008
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Susan Walmer, Chair, Gordon Barnes, Robert Cook, Carol
Cooper, Councillor Gaertner; John Gallo, Catherine Marshall
Peter Piersol, and David Tomlinson
Absent: Councillor MacEachern, Vice -Chair and Richard Wizemann
Other Attendees: John Rogers, Chief Administrative Officer and Elma
Stevenson, Committee Secretary
The Chair called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of
Interest Act.
APPROVAL OF AGENDA
Moved by Gordon Barnes
Seconded by Robert Cook
THAT the agenda with the following additional items be approved:
➢ Delegation Request — Ms Rebecca Beaton — Item 8 — Correspondence
from the Region of York — Household Hazardous Waste Collection
➢ Delegation Request — Ms Susan Turner and Ms Cassandra Brennan —
Pesticide By -Law
➢ Item 13 — Correspondence from the Marketing/Communications Co-
ordinator— Notice Board Priority Information
➢ Item 14 — Council Extract from January 22, 2008 Meeting — Proclamation —
2008 "The Year of Arts, Culture and Heritage in Aurora"
CARRIED
-40-
General Committee - February 19, 2008 Agenda Item #6 - 7
Environmental Advisory Committee Record No. 08-02 Page 2 of 8 .
Thursday, February 7, 2008
ADOPTION OF MINUTES
1. Environmental Advisory Committee Meeting
Record No. 08-01, dated Thursday, January 10, 2008
Moved by John Gallo
Seconded by Peter Piersol
THAT the meeting Record No. 08-01 dated January 10, 2008 be adopted.
DELEGATIONS
.21
12.
b)
CARRIED
Ms Barbara Best — "Crusaders for a Town's Better Nature"
Committee viewed a video entitled "Crusaders for a Town's Better Nature'
presented and produced by Ms Barbara Best (and John Forde) representing the
Naturalization and Wildlife Working Group.
Moved by Gordon Barnes
Seconded by Robert Cook
THAT the delegation by Ms Barbara Best presenting the video entitled
"Crusaders for a Town's Better Nature" be received and that Item 12 be
brought forward.
TMETF
Town of Aurora Stormwater Ponds Vegetation & Wildlife Study
Moved by Councillor Gaertner . Seconded by Catherine Marshall
THAT the video entitled "Crusaders for a Town's Better Nature" and the
Town of Aurora Stormwater Ponds Vegetation & Wildlife Study be
received and presented to Town of Aurora Council.
CARRIED
Ms Phillipa Wild — Planning, Policy & By -Laws Working Group
.Ms Phillipa Wild, representing the EAC Planning, Policy & By -Laws Working
Group was in attendance to present a report and recommendations with respect
to reducing vehicle emissions caused by idling.
-41 -
General Committee - February 19, 2008 Agenda Item #6 - 8
Environmental Advisory Committee Record No. 08-02 Page 3 of 8
Thursday, February 7, 2008
Moved by Gordon Barnes
Seconded by Councillor Gaertner
THAT the delegation by Ms Phillipa Wild, representing the EAC Planning,
Policy & By -Laws Working Group and report regarding Anti -Idling be
received and that Item 9 be brought forward.
9. Vehicle Anti -Idling
Moved by Gordon Barnes
CARRIED
Seconded by Councillor Gaertner
THAT the recommendations of the EAC Planning, Policy & By -Laws
Working Group regarding Anti -Idling be received and referred to staff with
the addition of Recommendation 4 as follows:
(1) The Town of Aurora put in place a public education campaign
encouraging people not to idle their vehicles that would consist of
signs promoting idling -free areas and a media strategy, including
advertising and articles; and
(2) The Town work in partnership with organizations like GO Transit,
York Region and the York Boards of Education to create a co-
ordinated anti -idling public education strategy; and
(3) The Town explore opportunities with the federal Ministry of Natural
Resources and other agencies and organizations for funding and
expertise to assist it in implementing the campaign; and
(4) Staff be requested to consider the possibility of enacting a by-law to
enforce the anti -idling issue.
Moved by Peter Piersol
CARRIED
Seconded by Catherine Marshall
THAT the EAC Planning, Policy & By -Laws Working Group be requested
to work with staff to provide information with respect to partnership
opportunities and costs related to an anti -idling public education strategy;
and
42 -
General Committee - February 19, 2608 Agenda Item #6 - 9
Environmental Advisory Committee Record No. 08-02 Page 4 of 8
Thursday, February 7, 2008
c)
3
d)
THAT'staff be requested to follow-up on Pending List Item EAC28 from the
May 8, 2006 EAC meeting regarding the anti -idling issue.
CARRIED
Ms Rebecca Beaton — Household Hazardous Waste Collection
Ms Rebecca Beaton made a delegation and presented information regarding
information she has collected and discussions she has held relating to household
hazardous waste collection in the Town of Aurora.
Moved by Councillor Gaertner Seconded by Catherine Marshall
THAT the delegation by Ms Rebecca Beaton be received and that Item 8
be brought forward.
CARRIED
Correspondence from the Region of York — Household Hazardous Waste Collection
Moved by Gordon Barnes
Seconded by David Tomlinson
THAT Gordon Barnes be requested to work with Ms Rebecca Beaton and
report back to Committee at the March 6, 2008 EAC meeting with respect
to the possibility of inviting a representative of the Waste Diversion Ontario
Board to make a presentation to a future Town of Aurora Council meeting
regarding household hazardous waste collection.
CARRIED
Ms Susan Turner and Ms Cassandra Brennan — Pesticide By -Law
Ms Susan Turner and Ms Cassandra Brennan made a delegation and requested
an update on the status of the Town of Aurora Pesticide By -Law.
Moved by David Tomlinson
Seconded by Carol Cooper
THAT the delegation of Ms Susan Turner and Ms Cassandra Brennan be
received; and
-43-
General Committee - February 19, 2008 Agenda Item #6 - 10
Environmental Advisory Committee Record No. 08-02 Page 5 of 8
Thursday, February 7, 2008
THAT. staff be requested to provide an update to the March 6, 2008 EAC
meeting regarding the Pesticide By -Law process and the status of the
Public Meeting and implementation schedule.
CARRIED
MATTERS ARISING FROM PREVIOUS MINUTES
4. Bullfrog Power — Update
Moved by Robert Cook Seconded by John Gallo
THAT the Bullfrog Power update submitted by staff be received.
CARRIED
5. Draft Proposal for the Town of Aurora to Require Auto Recyclers to
Recover Mercury Switches
Moved by Robert Cook
Seconded by Gordon Barnes
THAT the report of the EAC Waste Management Working Group regarding
the recovery of automotive mercury switches be received and referred to
staff; and
THAT staff be requested to prepare a report and recommendation to
Council to determine how best to require auto recyclers to participate in
the Clean Air Foundation's Switch Out Program; and
THAT the Waste Management Working Group report and the East
Gwillimbury By -Law amendment regarding this matter be included as
background information for reference purposes.
CARRIED
6. Correspondence from David Atkins, Manager of Engineering —
Rain Barrel Project for the Town of Aurora
Moved by Robert Cook
Seconded by David Tomlinson
THAT the correspondence from. David Atkins, Manager of Engineering
regarding the Rain Barrel Project for the Town of Aurora be received.
CARRIED
General Committee - February 19, 2008 Agenda Item #6 - 11
Environmental Advisory Committee Record No. 08-02 Page 6 of 8
Thursday, February 7, 2008
MATTERS FOR CONSIDERATION
7. Correspondence from Eco Building Resource -Resolution — Rain Barrel
Day for the Town of Aurora — April 12, 2008
Moved by Catherine Marshall
Seconded by Peter Piersol
THAT the EAC supports the concept of a Rain Barrel Day for the Town of
Aurora and will further investigate the development of this event; and
THAT the EAC Public Awareness Working Group be requested to provide
a report back to Committee regarding this matter.
CARRIED
Moved by Catherine Marshall Seconded by John Gallo
THAT the meeting be extended past 9:00 p.m.
10. Environmental Advisory Committee Pending List
Moved by Councillor Gaertner Seconded by Catherine Marshall
THAT the EAC Pending List be received, and
THAT EAC members be requested to provide input on the status of items
they are aware of, and
THAT staff be requested to provide updated information on the Action
Departments in each case as well as the process of how the Pending List
is updated as EAC items proceed through Council.
CARRIED
INFORMATIONAL ITEM
11. Green Roof Conference — February 21, 2008
Moved by Gordon Barnes
Seconded by Peter Piersol
THAT the Green Roof Conference notice be received
CARRIED
-45-
General Committee - February 19, 2008 Agenda Item #6 - 12
Environmental Advisory Committee Record No. 08-02 Page 7 of 8
Thursday, February 7, 2008
13.
14.
Correspondence from the Marketing/Communications Co-ordinator —
Notice Board Priority Information
Moved by Carol Cooper
Seconded by Catherine Marshall
THAT the correspondence from the Marketing/Communications Co-
ordinator regarding Notice Board priority information be received; and
THAT under the third bullet point of examples, the verbiage be amended
to read:
"Town -endorsed and Town -run activities including special events and
revenue generating programs for the Town."
CARRIED
Council Extract from January 22, 2008 Meeting Proclamation - 2008 "The
Year of Arts, Culture and Heritage in. Aurora
Moved by Catherine Marshall
Seconded by Robert Cook
THAT the proclamation from the January 22, 2008 Council Meeting
entitled "The Year of Arts, Culture and Heritage in Aurora" be received;
and
THAT the EAC supports this proclamation though the use of Town logos
and the many EAC public awareness activities.
NEW BUSINESS
15. Town of Aurora Conservation Measures
Moved by Carol Cooper
Seconded by Robert Cook
THAT the EAC encourage the Town of Aurora Council and staff to
continue to enhance and investigate additional ways to put into place
energy conservation practices.
;::_o
EM
General Committee - February 19, 2008 Agenda Item #6 - 13
Environmental Advisory Committee Record No. 08-02 Page 8 of 8
Thursday, February 7, 2008
16. Aurora Home Show
Moved by Catherine Marshall
Seconded by Gordon Barnes
THAT the Aurora Home Show be included as an item on the March 6,
2008 EAC Agenda.
r
ADJOURNMENT
Susan
Moved by David Tomlinson
THAT the meeting be adjourned at 10:00 p.m.
, Chair
-47-
General Committee - February 19, 2008
Agenda Item #7 - 1
-. TOWN OF AURORA
AURORA GENERAL COMMITTEE No. GA08-02
SUBJECT: Graffiti Abatement Ad Hoc Committee - Recommendation Summary
from February 7, 2008
DATE: February 19, 2008
RECOMMENDATIONS
Graffiti Abatement Ad Hoc Committee Minutes GA08-01
Thursday, January 17, 2007
THAT the Graffiti Abatement Ad Hoc Committee Minutes of meeting GA08-01 dated
Thursday, January 17, 2008 be adopted with an amendment to indicate that Kim
Rogers was absent.
2. Presentation on Graffiti Sites
THAT staff provide committee members with a list of areas that have not yet been
inventoried .in order for the members to inventory graffiti in those areas and
subsequently to provide an update of graffiti sites in the Town for the database in
time for the final meeting of the Committee.
3. .GR08-001 - Interim Report
THAT staff follow up on the sourcing of job funding (Canada Summer Jobs 2008)
and make the necessary application for funding before the deadline of February 29,
2008.
THAT the Town of Aurora partner with Crime Stoppers and the York Regional
Police to establish a reporting protocol for residents to report incidents of graffiti in
Aurora via phone or e-mail.
THAT the Town of Aurora maintain a graffiti site database/inventory.
THAT the Town of Aurora partner with community groups, businesses and other
interested parties to organize a community beautification day (graffiti clean-up)
during the summer of 2008.
THAT, contingent upon staff being successful in obtaining the necessary funding
from outside sources, two summer students be hired for the 2008 summer to work
through the By-law Services Department on the removal of graffiti from Town owned
properties.
General Committee - February 19, 2008 Agenda Item #7 - 2
February 19, 2008 - 2 - Report NoGA08-02
THAT the costs associated with the hiring of summer students to work on the
removal of graffiti from Town owned properties, as well as an educational program
and package as outlined in report GR08-001, be included in the 2009 budget
discussions.
THAT staff be directed to develop and implement a graffiti education/ awareness
program with the assistance of the York Regional Police, Crime Stoppers and Police
and Community Together (P.A.C.T).
THAT the Town of Aurora partner with local businesses, service and/or community
groups to sponsor an anti -graffiti poster design competition among Aurora youth
ages 14-19.
THAT, in attempting to implement anti -graffiti strategies, staff be directed to
formalize partnerships with those partners identified in report GR08-001 and pursue
any other partnerships that may be presented.
THAT staff bring forward a Graffiti By-law for private property for Council's
consideration and implementation.
ATTACHMENTS
Attachment #1 - Graffiti Abatement Ad Hoc Committee Minutes of February 7, 2008
Prepared by: Carol Clark, Council/Committee Secretary Ext. 4227
y
Carol Clark
Council/Committee Secretary
On behalf of the Graffiti Abatement Ad Hoc Committee
-49-
General Committee - February 19, 2008
Agenda Item #7 - 3
Committee:
Date:
Time and Location
r
AUR RA
COMMITTEE MINUTES
MEETING NO. 08-02
Graffiti Abatement Ad Hoc Committee
Thursday, February 7, 2008
7:00 p.m., Council Lounge
Committee Members: Councillor Alison Collins-Mrakas, Allan Church, Michael
Evans, Jane Hinder, Kim Rogers, Sean Herbinson
Absent:
None
Other Attendees: Chris Alexander, By-law Services Co-ordinator, Heather
Green, By-law Enforcement/Licensing Officer, Carol Clark,
Council/Committee Secretary
Councillor Collins-Mrakas called the meeting to order at 7:02 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act,
APPROVAL OF AGENDA
Moved by Allan Church
Seconded by Jane Hinder
THAT the agenda as circulated by the Corporate Services Department,
with the following addition, be approved:
Y Arts & Culture Proclamation for 2008
CARRIED
-50-
General Committee - February 19, 2008 Agenda Item #7 - 4
Graffiti Ad Hoc Committee Record No. 08-02 Page 2 of 5
Thursday, February 7, 2008
ADOPTION OF MINUTES
1. Graffiti Abatement Ad Hoc Committee Minutes GA08-01
Thursday, January 17, 2008
Moved by Sean Herbinson
Seconded by Allan Church
THAT the Graffiti Abatement Ad Hoc Committee Minutes of meeting
GA08-01 dated Thursday, January 17, 2008 be adopted with an
amendment to indicate that Kim Rogers was absent.
CARRIED
DELEGATIONS
None
MATTERS FOR CONSIDERATION
2. Presentation on Graffiti Sites
The By-law Services Co-ordinator addressed the committee to provide a visual
mapping presentation showing almost 300 graffiti sites throughout the Town of
Aurora which have been identified. Different colours were assigned to indicate
the various types of surfaces the graffiti was applied to, such as mailboxes,
fences, signs, utility boxes, etc. The committee discussed the option of layering
various maps, each one showing one type of surface, with a final layer showing
all graffiti sites with a common colour.
Moved by Sean Herbinson Seconded by Kim Rogers
THAT staff provide committee members with a list of areas that have not yet
been inventoried in order for the members to inventory graffiti in those areas
and subsequently to provide an update of graffiti sites in the Town for the
database in time for the final meeting of the. Committee.
CARRIED
3. GR08-001 - Interim Report
The committee discussed the contents of the report, as well as how best to
present the information to Council, once the final Graffiti Abatement Ad Hoc
Committee meeting has taken place at the end of February.
-51 -
General Committee - February 19, 2008 Agenda Item 07 - 5
Graffiti Ad Hoc Committee Record No. 08-02 Page 3. of 5
Thursday, February 7, 2008
Moved by Jane Hinder Seconded by Sean Herbinson
THAT staff follow up on the sourcing of job funding (Canada Summer Jobs
2008) and make the necessary application for funding before the deadline of
February 29, 2008.
CARRIED.
Moved by Kim Rogers Seconded by Jane Hinder
THAT the Town of Aurora partner with Crime Stoppers and the York Regional
Police to establish a reporting protocol for residents to report incidents of
graffiti in Aurora via phone or e-mail.
CARRIED
Moved by Kim Rogers Seconded by Sean Herbinson
THAT the Town of Aurora maintain a graffiti site database/inventory.
CARRIED
Moved by Jane Hinder Seconded by Kim Rogers
THAT the Town of Aurora partner with community groups, businesses and
other interested parties to organize a community beautification day (graffiti
clean-up) during the summer of 2008.
CARRIED
Moved by Allan Church Seconded by Michael Evans
THAT, contingent upon staff being successful in obtaining the necessary
funding from outside sources, two summer students be hired for the 2008
summer to work through the By-law Services Department on the removal of
graffiti from Town owned properties.
CARRIED
-52-
General Committee - February 19, 2008 Agenda Item #7 - 6
Graffiti Ad Hoc Committee Record No. 08-02 Page 4 of 5
Thursday, February 7, 2008
Moved by Kim Rogers
Seconded by Jane Hinder
THAT the costs associated with the hiring of summer students to work on the
removal of graffiti from Town owned properties, as well as an educational
program and package as outlined in report GR08-001, be included in the
2009 budget discussions.
CARRIED
Moved by Sean Herbinson Seconded by Allan Church
THAT .staff be directed to develop and implement a graffiti education/
awareness program with the assistance of the York Regional Police, Crime
Stoppers and Police and Community Together (P.A.C.T).
CARRIED
Moved by Allan Church Seconded by Michael Evans
THAT the Town of Aurora partner with local businesses, service and/or
community groups to sponsor an anti -graffiti poster design competition among
Aurora youth ages 14-19.
CARRIED
Moved by Sean Herbinson Seconded by Jane Hinder
THAT, in attempting to implement anti -graffiti strategies, staff be directed to
formalize partnerships with those partners identified in report GR08-001 and
pursue any other partnerships that may be presented.
CARRIED
Moved by Jane Hinder Seconded by Allan Church
THAT staff bring forward a Graffiti By-law for private property for Council's
consideration and implementation.
CARRIED
-53-
General Committee - February 19, 2008 Agenda Item #7 - 7
Graffiti Ad Hoc Committee Record No. 08-02 Page 5 of 5
Thursday, February 7, 2008
INFORMATIONAL ITEMS
None
NEW BUSINESS
Allan Church suggested the consideration of a 'Beautify Aurora' float in the Canada
Day Parade.
Allan Church suggested representation of Graffiti Abatement at the Street Sale.
The next and final meeting of the Graffiti Abatement Ad Hoc Committee is scheduled for
Thursday, February 28, 2008 at 7:00 p.m.
ADJOURNMENT
Moved by Allan. Church
THAT the meeting be adjourned at 9:10 p.m.
CARRIED
Councillor Alison Collins-Mrakas
Chair, Graffiti Abatement Ad Hoc Committee
-54-
General Committee - February 19, 2008
Agenda Item #8 - 1
Auto A TOWN OF AURORA
GENERAL COMMITTEE REPORT No. PL08-001
SUBJECT: Zoning By-law Amendment Application
6768148 Canada Ltd.
219 Old Yonge Street.
Part of Lot 4, Plan 461
File No. D14-09-07
FROM: Jim Kyle, Acting Director of Planning and Development Services
DATE: February 19, 2008
RECOMMENDATION
THAT Council receive as information the following overview of Zoning By-law
Amendment Application D14-09-07, scheduled for the March 26, 2008 Public
Planning Meeting.
BACKGROUND
The subject property was rezoned by zoning by-law amendment application D11-02-05
(Stefan and Mary Lips) from "Rural Residential RU" to the current zoning "Row Dwelling
Residential Holding Exception Zone (H) 116-52)". Council approved this application in
March 2006 which permitted the lands to be developed for seven (7) townhouse units. The
'H' holding provision of the by-law was to be lifted upon execution of a Site Plan
agreement. A site plan application for this development was subsequently submitted and
approved by Council. The site plan agreement was prepared by staff and forwarded to the
Owner but was not executed by the Owner. The Town was subsequently notified that the
property had been sold. The current owners wish to maintain the previous zoning
permissions so as not to preclude the future development potential of the property and in
the interim they are proposing the subject application.
Location/Land Use
The subject lands are located at 219 Old Yonge Street and identified legally as Part of Lot
4 of Plan 461 as illustrated on the attached Figurel . The subject property has the following
characteristics:
• Total site area of approximately 0.36 ha (0.88 acres);
■ Frontage of approximately 30.48 metres (100.00 ft) along Old Yonge Street ;
• An existing two -storey single detached dwelling is located towards the Old Yonge
Street frontage of the property; and,
• The west portion of the property is located within a flood plain.
- 55
General Committee - February 19, 2008
Agenda Item #8 - 2
February 19, 2008 Report No. PL08.001
Surrounding Uses
The surrounding land uses are as follows:
North: Existing Commercial Use (Oakland Hall Restaurant);
South: Existing Residential lands (R6-2 zoned lands);
East: Old Yonge Street beyond which are existing residential lands (R2 zoned lands);
and,
West: Yonge Street beyond which are Environmental Protection lands.
Official -Plan
The subject lands are designated "Urban Residential" by the Town of Aurora Official Plan
and is also located within the Town's designated "Heritage Resource Area". To support
the viability of Aurora's Heritage Resource Areas, the Official Plan contains policies that
permit limited commercial uses, such as small scale business or professional offices, within
Urban Residential and Heritage designated areas. Such uses are subject to a site plan
agreement and the availability of sufficient on -site parking, which is screened to protect
adjacent residential areas which will be implemented through a subsequent site plan
application for this property. The subject proposal is consistent with the policies contained
therein and therefore an amendment to the Official Plan is not required to facilitate this
application. It should be noted that the existing building on the subject property despite
being within the Heritage Resource Area is not a Heritage building.
Zoning By-law
The table land portion of the property is currently zoned "Row Dwelling Residential
Holding Exception Zone (H) R6-52)" and the flood plain portion of the property is zoned
"Environmental Protection (EP) Zone" by the Town of Aurora Zoning By-law 2213-78, as
amended. The applicant is proposing a site specific "R6-52 Residential Zone" to permit
the business and professional offices as an additional use as well as site specific
development standards. This additional use and the proposed development standards are
not consistent with the current zoning of the subject property and therefore an amendment
to the zoning by-law is required to facilitate this application.
PROPOSAL
The applicant is proposing to rezone the subject lands to a site specific Residential
Exception Zone" to permit the following:
business and professional offices as an additional permitted use;
the conversion of the existing building to an office use;
site specific development standards:
o a northerly interior side yard to be 3.0 (existing building);
o minimum parking space requirement of 3.3 spaces per 90m2 of commercial
floor area;
o permit parking in the front yard of lands zoned residential; and,
Is. E
General Committee - February 19, 2008
Agenda Item #8 - 3
February 19, 2008 Report No. PL08.001
o delete curb requirements for parking areas.
PROVINCIAL POLICY STATEMENT
The existing building on the subject property is currently on private services. In accordance
with the policies of the Provincial Policy Statement, intensification and redevelopment
within settlement areas where existing municipal sewage and water services are available
shall be promoted. As part of the subject application, the applicant will be required to
connect to full municipal services. Accordingly, the subject proposal is consistent with the
policies of the Provincial Policy Statement.
SERVICING ALLOCATION
Not applicable.
FINANCIAL IMPLICATIONS
Not applicable.
LINK TO STRATEGIC PLAN
The Strategic Plan contains goals to ensure transparent, accountable and open
governance in concert with informed and involved citizens. Review of the subject
application through the Zoning By-law Amendment process will contribute to the facilitation
of these objectives.
OPTIONS
Not applicable
CONCLUSIONS
An application has been submitted for a Zoning By-law Amendment to permit business and
professional offices as an additional permitted use in a residential zone. Staff
recommends that Council receive as information the overview of Zoning By-law
Amendment Application D14-09-07, scheduled for the March 26, 2008 Public Planning
Meeting.
ATTACHMENTS
Figure 1 — Location Plan
Figure 2 — Conceptual Site Plan
PRE -SUBMISSION REVIEW
Management Team Meeting —February 13, 2008
-57-
General Committee - February 19, 2008
Agenda Item #8 .4
February 19, 2008 Report No. PL08-001
Prepared by. Deborah Giannetta, M.Sc.P1., Planner
Extension 4347
Jim Ky , M.C.I. ., R. A ohn S. Rogers
Actin D rector of Planning and C.A.O
De el ment Services
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General Committee - February 19, 2008
Agenda Item #9 - 1
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PL08-008
SUBJECT: Zoning By-law Amendment Application
Removal of (H) Holding Prefix
Prato Estates Inc.
Part of Lot 22, Concession 2, E.Y.S.
Phase 3
File Number D 14-01-08
FROM: . Jim Kyle, Acting Director of Planning and Development Services
DATE: February 19, 2008
RECOMMENDATION
THAT Council enact By-law 5004-08.D to remove the Holding (H) Prefix from the
lands described as Phase 3 within the Prato Estates Subdivision being Part of Lot
22, Concession 2, E.Y.S. to allow 132 of the 230 Phase 3 lots to be developed for
residential purposes.
BACKGROUND
Location/Land Use
The subject lands are located on a portion of the lands within the 'Prato Estates' Plan of
Subdivision (Figure 1). The subject lands consist of 132 of the 230 lots that comprise of
the Phase 3 Prato Estates Subdivision. The lands are located east of Bayview Avenue and
north of Wellington Street East, and are described as Part of Lot 22, Concession 2. The
Phase 3 lands are approximately 16.17 Hectares (39.96 acres) in total site area. The lands
are currently vacant; however site works are currently underway in preparation for the
development of the lands.
Surrounding Uses
North: Draft Approved Residential (Minto)
South: Draft Approved Residential (Preserve Homes)
East: Open Space lands (Major Open Space 0-9 Exception Zone and Environmental
Protection EP-15 Exception Zone)
West: Residential (Prato) under construction, Open Space and Institutional zoned lands
Official Plan
The subject lands are designated "Low -Medium Density Residential" by Official Plan
Amendment No. 30 to the Town of Aurora Official Plan. These policies allow the site to be
developed for residential purposes. The proposed development is in keeping with the
objectives and policies contained within Official Plan Amendment No. 30.
-61-
General Committee - February 19, 2008
Agenda Item #9 - 2
February 19, 2008 - 2 - Report No. PL08-008
Zoning By-law
The subject lands are currently zoned "Detached Dwelling Second Density Residential
Holding (H)R2-71 Exception Zone", "Detached Dwelling Second Density Residential
Holding (H)R2-72 Exception Zone" and "Detached Dwelling Second Density Residential
Holding (H)R2-74 Exception Zone" by the Town of Aurora Zoning Bylaw 2213-78, as
amended. The removal of the "(H)" Holding prefix would allow the subject lands to be
developed for residential purposes.
Holding Prefix
The provisions of the bylaw set out site specific performance standards to be met for the
development of the subject lands. Section 36(1) of the Planning Act states that:
"The council of a local municipality may, in a by-lawpassed undersection
34, by the use of the holding symbol W" (or'V) in conjunction with any
use designation, specify the use to which lands, buildings or structures
may be put at such time in the future as the holding symbol is removed by
amendment to the by-law."
In accordance with the Town's protocol, notice is given of an application through
publication in a. newspaper and notice to interested parties. There is no specified
timeframe for an application to be filed to remove the ("W) Holding prefix.
As per Section 36(3) of the Planning Act, where an application to remove the holding
symbol is refused or council refuses or neglects to make a decision within 120 days after
the receipt by the Municipal Clerk of the application, the applicant may appeal to the
Ontario Municipal Board. It should be noted that the public does not have an opportunity to
appeal an application for an amendment to the by-law to remove the ("H") Holding Prefix,
Conditions for removal of the subject "(H)" Holding prefix pertaining to the residential
(H)R2-71, (H)R2-72 and (H)R2-74 zoned lots are set out in the site specific provisions of
the Zoning By-law, as follows:
"The Region of York has confirmed that adequate servicing capacity is available,
and the Town of Aurora has allocated such capacity;
A subdivision agreement, and other agreements(s) as required, have been
executed between the Owner of the lands and the Corporation of the Town of
Aurora; and
The Town of Aurora is satisfied that the removal of the "(H)" represents a logical
and orderly progression of development."
-62-
General Committee - February 19, 2000
Agenda Item #9 - 3
February 19, 2008 .3. Report No._PL08-008
COMMENTS
The applicant has applied to the Town of Aurora to remove the Holding "(H)" provision for
the residential (H)R2-71, (H)R2-72 and (H)R2-74 zoned lots. The "H" provision applying to
Phases 1 and 2 of the development were removed on March 25, 2003; and a portion of the
Phase 3 lots were removed on April 10, 2007. The remaining Phase 3 lots are subject to
this application; and are the only remaining lots within this plan of subdivision.
As indicated above, the site specific provisions of the Zoning By-law contain requirements
for the applicant to address prior to removal of the "(H)" Holding prefix.
• "The Region of York has confirmed that adequate servicing capacity is available,
and the Town of Aurora has allocated such capacity;
As per the letter date stamped January 2, 2008, the Region of York has advised that the
Aurora Equalization Tank has progressed to a point satisfactory to the Retgion of York and
the Town of Aurora allocated capacity to this development on March 215 2006.
A subdivision agreement, and other agreements(s) as required, have been
executed between the Owner of the lands and the Corporation of the Town of
Aurora; and
A subdivision agreement for Phase 3 was executed between the owner and the
Corporation on February 13, 2007.
• The Town of Aurora is satisfied that the removal of the "(H)" represents a logical
and orderly progression of development."
The applicant has addressed the above mentioned conditions to allow removal of the "(H)"
Holding provision and staff have received no objections by departments or external
agencies. The Town is satisfied that the removal of the "(H)" represents a logical and
orderly progression of the development. The approval of the lifting of the "(H)" Holding
provisions will allow the applicant to proceed in obtaining building permits to allow
construction to occur for the remaining lots of this subdivision.
OPTIONS
Option 1 - As stated in the. recommendation of this report.
Option 2 - Council has the option of not enacting the Zoning By-law.
FINANCIAL IMPLICATIONS
Not applicable.
-63-
General Committee - February 19, 2008
Agenda Item #9 - 4
February 19, 2008 - 4 - Report No. PL08-008
LINK TO STRATEGIC PLAN
The Strategic Plan contains objectives to ensure high quality, comprehensive community
planning with sound environmental management and business development activity to
protect the overall investment of citizens in the community. The review of the subject
application through the Zoning By-law Amendment process will facilitate this objective.
PROVINCIAL POLICY STATEMENT
There are no conflicts with the policies of the Provincial Policy Statement as a result of this
application.
CONCLUSIONS
The criteria for lifting the Holding (H) prefix have been satisfied. Staff are therefore
recommending that Council enact By-law 5004-08.D (see Appendix 1) to lift the Holding
symbol on the subject lands thereby allowing the development of the lands to proceed in
accordance with the provisions of the Subdivision Agreement.
ATTACHMENTS
Figures
Figure 1 — Location Plan
Figure 2 — Zoning Map
Appendixes
Appendix 1 — Draft By-law Number 5004-08.D
PRE -SUBMISSION REVIEW
Management Team Meeting February 6, 2008
Prepared by., Cristina Celebre, Planner
ExtP ion 4343
J' Kyle, M. ..P., R.P. . n S. Rogers,
A ng Director of Planning and Development C.A.O.
Services
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General Committee - February 19, 2008
AgenagRb7ff iR9 17
Prato Estates Inc.
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5004.08.A
BEING A BY-LAW to amend By-
law No. 2213-78, as amended,
being the Zoning By-law of the
Town of Aurora.
(Part of Lot 22, Con 2, E.Y.S.,
D14-01-08)
WHEREAS the lands affect by this By-law are subject to a Holding "(H)" prefix in
conjunction with a zoning category, as permitted under Section 34 and 36 of the
Planning Act, R.S.O. 1990;
AND WHEREAS Council is satisfied that the conditions for the removal of the Holding
"(H)" prefix have been met In respect of the subject lands;
AND WHEREAS the municipal Council of the Corporation of the Town of Aurora deems
it necessary and expedient to amend By-law 2213-78, as amended;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
THAT the "(H)" prefix preceding the "Detached Dwelling Second Density
Residential Holding (H)R2-71 Exception Zone", "Detached Dwelling Second
Density Residential Holding (H)R2-72 Exception Zone' and "Detached
Dwelling Second Density Residential Holding (H)R2-74 Exception Zone",
applying to the lands shown on Schedule "A" attached hereto and forming
part of this By-law, is hereby removed.
2. THAT the provisions of this By-law shall come into force and be effective
upon final passage thereof.
READ A FIRST AND SECOND TIME THIS xx DAY OF xxxxxxxxx, 2008.
READ A THIRD TIME AND FINALLY PASSED THIS xx DAY OF xxxxxxx, 2008.
PHYLLIS M. MORRIS, MAYOR
B. PANIZZA, MUNICIPAL CLERK
%rm
General Committee - February 19, 2008
Agenda Item #10 - 1
TOWN OF AURORA
GENERAL COMMITTEE MEETING No. PLOB-009
SUBJECT: ZoningBy4awAmendment
Infill Housing By-law
Pile No. D14-08-07
FROM: Jim Kyle, Acting Director of Planning and Development Services
DATE: February 19, 2008
RECOMMENDATION
THAT Council enact By-laws No. 4980-07.D and 5002-08.D and that Council
determine that no further notice is required to be given in respect of the proposed
by-laws in accordance with Section 34(17) of the Planning Act.
BACKGROUND
As Council is aware, the first draft of the above noted by-law was before them at the Public
Planning Meeting which was held on October 24, 2007, and the following resolution was
passed:
THAT the draft by-law be approved in principle, using option 1 as a base for the
identification of the geographical areas to be included; and
THAT the draft by-law be referred back to staff for further consideration, taking into
account the comments made by residents and members of Council; and
THAT the draft by-law be brought back to a General Committee meeting ensuring
that the matter is advertised in the broadest manner possible, including but not
limited to the Town website and both local papers; and
THAT specific consideration be given to minimum distance separation; and
THAT further consideration be given to the R1 Zone areas that may be included in
the draft by-law; and
THAT the average setback with respect to new construction be considered in order
to review options.
The draft by-law was intended to proceed to the December 4, 2007 General Committee
Meeting for consideration, however a number of residents and property owners from
Hillview Road came forward to express concern about the draft by-law.
1&:1:21
General Committee - February 19, 2008
Agenda Item #10 - 2
February 19, 2008 -2. Report No. PL08-009
The draft by-law was therefore.deferred in order to provide for the opportunity to have
further consultation with those individuals that have interests on Hillview Road. A meeting
was therefore held at the Town Hall on January 28, 2008 between Staff and
residentsllandowners on Hillview Road and a by-law for Hillview Road was agreed upon.
This by-law will be discussed in detail in the Comments section below.
COMMENTS
Staff have completed the final draft of the above noted by-law in accordance with Council's
resolution, which has been appended to this report. There have been some revisions to
the wording of the by-law so that it can be properly interpreted by the Building
Administration Department. The following changes have been made to the draft by-law:
Minimum Distance Separation between Dwellings
With respect to the minimum distance separation between adjacent dwellings, it was
determined that an appropriate number is 2.4 meters (8 feet) for the first storey and 0.6
metres (2 feet) for each additional storey or part thereof. This provision would ensure that
an adequate distance separation is maintained in the event that a new dwelling is
constructed adjacent to an existing dwelling that does not meet the minimum side yard set
back requirements of the zoning by-law.
Application of this By-law to the R1 Zone
With respect to the application of this by-law to the R1 Zone, Staff have examined that
possibility and believes that it would not be warranted at this time as the. R1 Zone has
larger requirements with respect to lot area, frontage and set backs. Certainly, the
provisions of the subject by-law could not be applied to the R1 Zone without reducing the
requirements of that zone. Therefore, if Council believes there is merit in applying further
provisions to the R1 Zone in the future, another by-law would have to be drafted,
independent of By-law No. 4980-07.D. A copy of the provisions of the R1 Zone have been
appended to this report for Council's information. In addition, Staff would prefer to monitor
the effectiveness of this by-law, prior to the consideration of a similar by-law to other
planning areas.
Staff have decided however that applying the height provisions of By-law No. 4980-07.D to
the R1-1 Zone, located on Hawthorne Lane, would be beneficial as this zone has a
reduced requirement for minimum lot area and frontage of 835.0 m2 (0.21 acres) and 22.0
metres (72.18 feet). Given these reduced zoning requirements, the potential to be
negatively impacted by building height would increase. The other provisions of By-law No.
4980-07.D could not be appropriately applied to the R1-1 Zone, as this zone maintains the
requirements of the parent R1 Zone with respect to setbacks.
Environmental Protection (EP) Zone
Some dwellings located within the area affected by By-law No. 4980-07.D fall partially or
entirely within the "Environmental Protection (EP) Zone." The only enlargement permitted
to existing dwellings in the EP Zone is an increase in height.
General Committee - February 19, 2008
Agenda Item #10 - 3
February 19, 2008 - 3 - Report No, PL08-009
Therefore, Staff have also applied the height provisions of the subject by-law to the EP
Zone. The other provisions of By-law No. 4980-07.D cannot be appropriately applied to the
EP Zone, as any outward enlargement or expansion of an existing dwelling would be
prohibited without getting relief from the zoning by-law.
Maximum Coverage of Accessary Buildings
The provision regarding the maximum allowable coverage of accessory buildings was
changed by limiting their coverage to 7.5% regardless of the size of the lot. In the first
draft, lots that were equal to or greater than 400.0 mZ (0.1 acres) could have a maximum
coverage of 10% for accessory buildings, however Staff believes that this amount is too
high and have reconsidered that number.
Mapping Changes
By-law No. 4980-07.D also makes some administrative changes to the mapping within the
parent zoning by-law. Schedule "A", Maps 2 to 5 inclusive, have been revised to include in
hatching the areas which are subject to By-law No. 4980-07.D.
Hillview Road
As previously mentioned, a meeting was held with the residents/landowners on Hillview
Road at which it was agreed upon that an infill by-law should be applied to their road but
with the following exceptions:
• Negatively sloping driveways should be permitted;
• Maximum allowable depth of a building of 16.0 metres (52.5 feet) is too restrictive
and may be more appropriately controlled by limiting coverage; and
• A maximum allowable garage width of 40% is too restrictive.
Staff have therefore drafted By-law No. 5b02-08.D which is specific to Hillview Road in
order to address these concerns which has been appended to this report. Specifically, this
by-law differs in that provisions have been deleted that restrict negatively sloping driveways
and restrictions on garage widths. It allows for a larger depth requirement of 24.0 metres
(78.74 feet), however the maximum allowable lot coverage has been reduced to 30.0
percent from 35.0 percent.
It was further discussed at the meeting that any exceptions to the infill housing by-law
which would be applied to Hillview Road should also be applied to Tyler Street, east of
George Street, as this area has already been largely redeveloped as well. Staff does not
disagree with this comment with the exception that the two homes on the northwest and
southwest corners of Tyler and George should not have exceptions applied to them as they
are historic.
70 -
General Committee - February 19, 2008
Agenda Item #10 - 4
February 19, 2008 - 4 - Report No. PL08-009
As articulated at the Public Planning Meeting by members of the public, residents are still
very much concerned about how ongoing construction is affecting their quality of life and
the loss of mature trees to development. Given that these concerns cannot be addressed
through the attached draft by-laws, it is recommended by Staff that Council direct the
appropriate departments to address these concerns. This would include the enforcement
of the Town's current by-laws and the creation of new, by-laws if necessary. Finally, Staff
have appended an email and letter from some concerned residents who were unable to
attend the Hillview Road meeting, and Staff believes that the by-law that was drafted
specific to their streets would alleviate their concerns as well.
It is noted that through the final review of the specifics of the proposed zoning by-laws,
additional provisions and wording revisions have been included in the by-laws to ensure
that they achieve their desired affect, while not being too restrictive that they cannot be
achieved and to ensure that all of the proposed provisions can be properly interpreted by
Staff. This by-law has evolved from the Public Meeting based on Staff review and
comments received by members of the public both through individual comments and group
meetings. Section 34(17) of The Planning Act states that where a change is made in a
proposed by-law. after the holding of the Public Meeting, the Council shall determine
whether any further notice is to be given in respect of the proposed by-laws. Given thatthe
proposed changes have been made in consultation with the member of the public, Staff
recommends that Council determine that another Public Meeting is not required.
Application to 132 Hillview Road
In order to test the by-law, the Town's Director of Building Administration has applied the
proposed by-law provisions to 132 Hillview Road, the house that created much concern
almost two years ago. The review identified that if the by-laws were in effect; the following
provisions would not be met and would require relief.
By-law No. 4980-07.D
By-law Provision
Provision
I Required
Proposed
Required Relief
Length
7.9.3
16.0 m 52.5 ft
23.7 m77ft
7.7 m 25.3 ft
Height Flat Roo
7.9.4
8.0 m 26.2 ft
10.5.m34
2.5 m 8.2 ft
CeilingHeight
7.9.5
1.0 m 3.3 ft
2.13 m26.
1.13 m 3.71 ft
Garage Width %
7.9.7
40%
%
2.6%
Further to the above, the subject dwelling also contains a negatively sloping driveway
which would be prohibited under the proposed by-law. Using this example, it is clearly
evident that the proposed by-law would accomplish what it is intended to do and would
address the concerns expressed by Council, Staff and the concerned residents.
By-law No. 5002-08.D (Specific to Hillview Road and a portion of Tyler Street)
The required relief under the Hillview Road/Tyler Street By-law would be for Height, as
illustrated above. Again this would reflect the desires of those individuals that have
interests on these roads, as expressed at the January 28 meeting.
-71-
General Committee - February 19, 2008
Agenda Item ##10 - 5
February 19, 2008 - 5 - Report No. PL08-009
OPTIONS
Option 1
As stated in the recommendation of this report.
Option 2
Council has the option of implementing the attached zoning by-laws with modifications.
Option 3
Council has the option of not enacting the attached zoning by-laws.
Option 4
With respect to Hillview Road and Tyler Street (west of George Street), Council has the
option of applying either of the attached by-laws to the area, however it is recommended
that By-law No. 5002-08. D be applied to the area as it was drafted specifically as a result of
consultation with the residents/landowners on Hillview Road.
FINANCIAL IMPLICATIONS
Infill housing has the potential of increasing the assessment value of properties. These by-
laws are not intended to prohibit infill housing but to provide restrictions to ensure the new
housing forms do not negatively impact the existing communities.
LINK TO STRATEGIC PLAN
The Strategic Plan contains objectives to ensure high quality, comprehensive community
planning to protect the overall investment of citizens in the community. Amending the
Town's Zoning By-law in order to put into place zoning provisions which would better
regulate infill housing facilitates this objective.
SERVICING ALLOCATION
Not Applicable.
PROVINCIAL POLICY STATEMENT
There are no conflicts with the policies of the Provincial Policy Statement as a result of this
application.
72
General Committee - February 19, 2008
Agenda Item #10 - 6
February 19, 2008 -6- Report No. PL08-009
CONCLUSION
The draft of By-law No. 4980-07.1) has been finalized in accordance with Council's
direction, taking into consideration their resolution at the Public Planning Meeting held on
October 24, 2007. The draft by-law also contains the changes described above. It is,
therefore recommended that Council enact By-law No. 4980-07.D. It is further
recommended that Council enact By-law No. 5002-08.D, which was drafted as a result of
consultation with the residents/landowners on Hillview Road.
ATTACHMENTS
Appendix A - Draft By-law No. 4980-07. D
Appendix B - Draft By-law No. 5002-08.D
Appendix C - Zoning Provisions for the R1 Zone
Appendix D - Correspondence from Residents
PRE -SUBMISSION REVIEW
Management Team Meeting - February 6, 2008
Prepared by.
Jim
Fausto Filipetto,
Extension 4342
Policy Planner
LP., R.P.P.
w of Planning and
Services
John S. Rogers,
G.A.O.
73-
General Committee - February 19, 2008
Agenda Item #10 - 7
APPENDIX "A"
DRAFT BY-LAW NO. 4980=07.D
74 -
General Committee - February 19, 2008
Agenda Item #10 - 8
e.�ow n o f A4� THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4980-07.D
BEING A BY --LAW to amend Bylaw 2213-78, as
amended, being the Zoning By-law of the Town of
Aurora ( File No. D14-08-07)
WHEREAS Section 34 of the Planning Act, R.S.O, as amended provides that the
Council of a local Municipality may pass a Zoning By-law;
AND WHEREAS it is deemed advisable to amend By-law 2213-78;
AND WHEREAS the municipal Council of The Corporation of the Town of Aurora
deems it necessary and expedient to amend By-law 2213-78, as amended;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT the following provisions apply to all of the lands shown in hatching on
Schedule "A" attached hereto and forming part of this By-law, which are zoned
"Detached Dwelling Second Density Residential (132) Zone" or any R2
Exception Zone, and "Special Mixed Density Residential (R5) Zohe" used for
the purposes of a detached dwelling.
2. THAT the following be added as Section 7.9 "Special infill Area Provisions"
Section 7.9 Special Infill Area Provisions
All of the provisions of By-law Number 2213-78 shall apply with the exception
of the following:
7.9.1 The provisions of Section 6.7 shall not apply hereto; the
minimum required front yard setback shall be calculated based
on the average setback of the immediate adjacent dwellings. In
the case of a corner lot, the minimum front yard setback shali ba.
based on that of the immediate adjacent dwelling.
7.9.2 No part of any garage shall project more than 2.0 metres beyond
the front wall of the habitable ground floor of the dwelling and
shall maintain a minimum setback of no less 6.0 metres to the
front lot line.
7.9.3 The maximum allowable depth of a building shall not exceed
16.0 metres and shall not encroach into the minimum required
rear yard setback.
Definition, Depth: The following definitions shall apply to the
lands shown in hatching on Schedule "A" to By-law 4980-07.D:
Existing Dwellings, Depth shall be defined as the horizontal
distance between the front and rear exterior walls of a building.
New Dwellings, Depth shall be defined as the horizontal distance
between the minimum required front yard setback identified in
Section 7.9.1 and the rear exterior walls of a building.
7.9.4 The maximum allowable building height shall be 8.0 metres for a
building with a flat roof and 9.0 metres for a building with any
other type of roof.
Definition. Flat Roof: For the purposes of the lands shown in
hatching on Schedule "A" to By-law 4980-07.D; Flat Roof shall
be defined as a roof having a slope of less than 1 unit of rise for
-75-
General Committee - February 19, 2008
By-law 4980-07.13
Agenda Item #10 - 9
every 10 units of run. Where more than 25% of the roof area of
a building is flat as defined in the preceding sentence, the entire
roof shall be deemed to be a "flat roof."
Notwithstanding the provision of Section 10.3.2.3 respecting
building height, these height provisions shall also apply to the
lands zoned "Detached Dwelling First Density Residential (R7-1)
Exception Zone" shown in hatching on Schedule W' to By-law
4980-07,13.
These height provisions shall also apply to the lands zoned
"Environmental Protection (EP) Zone" shown in hatching on
Schedule "A" to By-law 4980-07.D, which contain existing
dwellings.
7.9.5 The maximum allowable distance between the ceiling of a
basement and the established grade shall be 1.0 metres.
Definition, Basement: For the purposes of the lands shown in
hatching on Schedule "A" to By-law 4980-07.D; Basement shall
be defined as that portion of a building below the first storey.
7.9.6 Driveways which have a negative slope from the front lot line to
the garage shall be prohibited.
Notwithstanding this provision, if a lot contains a natural negative
slope from the lot line to the garage, the driveway shall be
prohibited from having a negative slope which is greater than the
natural grade of the property.
7.9.7 The following shall apply to lands where the lot frontage is 15.0
metres or greater:
The maximum allowable garage width shall not exceed 40% of
the width of the dwelling.
A driveway shalt be prohibited from exceeding the width of the
garage.
7.9.8 The maximum lot coverage for accessory buildings and
structures shall not exceed 7.5%.
7.9.9 Definition, Existing Dwelling: For the purposes of the lands
shown in hatching on Schedule "A" to By-law 4980-07.D;
Existing Dwelling shall be defined as a dwelling which maintains
at least 60% of the area of its exterior walls on the ground floor.
7.9.10 In addition to the minimum required interior side yard setbacks
as set out in the zone designations, new dwellings shall maintain
the following distance separations:
1 storey dwelling 2A metres
2 storey dwelling 3.0 metres
3 storey dwelling 3.6 metres
The minimum distance separation shall be measured from the
exterior wall of the new dwelling to the closest exterior wall of the
dwellings located on adjacent lots.
3. THAT Schedule "A" to By-law Number 2213-78, Maps 2 to 5 inclusive, are
revised to include in hatching the areas which are subject to the provisions of
Section 7.9 - Special Infili Area Provisions.
-76-
General Committee February 19, 2008
Agenda Item #10 - 10
By-law 4980-07.D
4. THAT no part of this By-law will come into force until the provisions of the
Planning Act have been complied with, but subject to such provisions the By-
law will take effect from the day of passing thereof.
READ A FIRSTAND SECOND TIME THIS _DAY OF . 2008.
READ A THIRD TIME AND FINALLY PASSED THIS —DAY OF '2008.
PHYLLIS. M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
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General Committee - February 19, 2008
Agenda Item #10 - 11
TOWN OF AURORA
THE REGIONAL MUNICIPALITY OF YORK
THIS IS SCHEDULE "A"
TO BY-LAW NO.4980-07.D
PASSED THIS DAY
OF , 2007.
BOB PANIZZA, CLERK
PHYLLIS M. MORRIS, MAYOR
® LANDS SUBJECT TO BY-LAW 4980-07.D
R
SCHEDULE "A" TO BY-LAW NO.4980-07.D
General Committee - February 19, 2008
Agenda Item #10 - 12
By-law 4980-07.D
Explanatory Note
Re: Zoning By-law No. 4980-07.D
By-law Number 4980-07.1) has the following purpose and effect:
To amend Town of Aurora By-law 2213-78, as amended, to include provisions for
infill housing in the older portions of Town. It includes provisions regarding setbacks,
dwelling depth, height, coverage, driveway widths and depressions and garage
widths and projections.
79 -
General Committee - February 19, 2008
Agenda Item #10 - 13
APPENDIX "B"
DRAFT BY-LAW NO. 5002=0&D
General Committee - February 19, 2008
Agenda Item #10 - 14
o ^ fgr,,o THE CORPORATION OF THE TOWN OF AURORA
'M ^d
By-law Number 5002-08.D
BEING A BY-LAW to amend Bylaw, 2213-78, as
amended, being the Zoning By-law of the Town of
Aurora (File No. D14-08-07)
WHEREAS Section 34 of the Planning Act, R.S.O, as amended provides that the
Council of alocal Municipality may pass a Zoning By-law;
AND WHEREAS it is deemed advisable to amend By-law 2213-78;
AND WHEREAS the municipal Council of The Corporation of the Town of Aurora
deems it necessary and expedient to amend By-law 2213-78, as amended;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
THAT the following provisions apply to all of the lands shown in hatching on
Schedule "A'attached hereto and forming part of this By-law, which are zoned
"Detached Dwelling Second Density Residential (R2) Zone
2. THAT the following be added as Section 7.10 "Specific Infill Area Provisions"
Section 7.10 Specific Iniill Area Provisions
All of the provisions of By-law Number 2213-78 shall apply with the exception
of the following:
7.10.1 The provisions of Section 6.7 shall not apply hereto; the
minimum required front yard setback shall be calculated based
on the average setback of the immediate adjacent dwellings. In
the case of a corner lot, the minimum front yard setback shall be
based on that of the immediate adjacent dwelling.
7.10.2 No part of any garage shall project more than 2.0 metres beyond
the front wall of the habitable ground floor of the dwelling and
shall maintain a minimum setback of at least 6.0 metres to the
front lot line.
7.10.3 The maximum allowable depth of a building shall not exceed
24.0 metres and shall not encroach into the required rear yard
setback.
Definition. Depth: The following definitions shall apply to the
lands shown in hatching on Schedule "A" to By-law 5002-08.D:
Existing Dwellings, Depth shall be defined as the horizontal
distance between the front and rear exterior walls of a building.
New Dwellings, Depth shall be defined as the horizontal distance
between the minimum required front yard setback identified in
Section 7.10.1 and the rear exterior walls of a building.
7.10.4 The maximum allowable lot coverage shall be 30.0 percent.
7.10.5 The maximum allowable building height shall be 8.0 metres for a
building with a flat roof and 9.0 metres for a building with any
other type of roof.
General Committee - February 19, 2008
Agenda Item #10 - 15
By-law 5002-08.1)
is
4.
Definition, Flat Roof: For the purposes of the lands shown
in hatching on Schedule "A" to By-law 5002-08.D; Flat Roof shall
be defined as a roof having a slope of less than 1 unit of rise for
every 10 units of run. Where more than 25% of the roof area of
a building is flat as defined in the preceding sentence, the entire
roof shall be deemed to be a "flat roof."
These height provisions shall also apply to the lands zoned
"Environmental Protection (EP) Zone" shown in hatching on
Schedule "A" to By-law 5002-08.D, which contain existing
dwellings.
7.10.6 The maximum lot coverage for accessory buildings and
structures shall not exceed 7.5%.
7.10.7 Definition, Existing Dwellinn: For the purposes of the lands
shown in hatching on Schedule "A" to By-law 5002-08.D;
Existing Dwelling shall be defined as a dwelling which maintains
at least 50% of the area of its exterior walls on the ground floor.
7.10.8 In addition to the minimum required interior side yard setbacks
as set out in the zone designations, new dwellings shall maintain
the following distance separations:
1 storey dwelling 2.4 metres
2 storey dwelling 3.0 metres
3 storey dwelling 3.6 metres
The minimum distance separation shall be measured from the
exterior wall of the new dwelling to the closest exterior wall of the
dwellings located on adjacent lots.
THAT Schedule "A" to By-law Number 2213-78, Map 4, is revised to include in
hatching the areas which are subject to the provisions of Section 7.10 -
Specific Infill Area Provisions.
THAT no part of this By-law will come into force until the provisions of the
Planning Act have been complied with, but subject to such provisions the By-
law will take effect from the day of passing thereof.
READ A FIRST AND SECOND TIME THIS —DAY OF 2008.
READ A THIRD TIME AND FINALLY PASSED THIS -DAY OF. 2008.
PHYLLIS. M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
fM
General Committee - February 19, 2008
Agenda Item #10 - 16
TOWN OF AURORA
THE REGIONAL MUNICIPALITY OF YORK
THIS IS SCHEDULE "A"
TO BY-LAW NO. 6002-08.1)
PASSED THIS DAY
OF 2007.
BOB PANIZZA, CLERK
PHYLLIS M. MORRIS, MAYOR
MLANDS SUBJECT TO BY-LAW 5002-08.D
N
SCHEDULE "A" TO BY-LAW NO. 5002-08.D
BE
General Committee - February 19, 2008
Agenda Item #10 - 17
By-law 5002-08.1)
Explanatory Note
Re: Zoning By-law No. 5002-08.1)
By-law Number 5002-08.1) has the following purpose and effect:
To amend Town of Aurora By-law 2213-78, as amended, to include provisions for
infill housing on tfillview Road and a portion of Tyler Street. It includes provisions
regarding setbacks, dwelling depth, height, coverage and garage projections.
10:Ele
General Committee - February 19, 2008
Agenda Item #10 - 18
R1 ZONING PROVISIONS
General Committee - February 19, 2008 Agenda Item #10 - 19
Town of Aurora Residential Zones
Zoning By-law R1 Zone
SECTION 10 DETACHED DWELLING FIRST DENSITY RESIDENTIAL (111)
ZONE
The following provisions shall apply to all Detached Dwelling First Density
Residential (R1) Zones.
10.1 Uses Permitted
one detached dwelling per lot
a home occupation
10.2 Zone Requirements
10.2.1 Lot Specifications
Lot Area (minimum)
Lot Frontage (minimum)
10.2.2 Siting Specifications
Front Yard (minimum)
Rear Yard (minimum)
Interior Side Yard (minimum):
- one (1) storey
- two (2) storeys
Exterior Side Yard (minimum)
10.2.3 Building Specifications
Floor Area (minimum):
- one (1) storey
- two (2) storeys
Lot Coverage (maximum)
Height (main building) (maximum)
2,000.0 square metres
30.0 metres
9.0 metres
9.0 metres
4.5 metres
4.5 metres
9.0 metres
120.0 square metres
140.0 square metres
35.0 percent
10.0 metres
(2396-80) Notwithstanding the provisions of By-law 2213-78 respecting lot frontage,
the lands shown in dark outline on Schedule "A" attached hereto and
forming part of this By-law may be used for the creation of three
residential lots having frontage and dimensions as shown on Schedule
See Schedule "A" to By-law 2396-80
Section 10 — Page 1 - 86 - January
General Committee - February 19, 2008
Agenda Item #10 - 20
APPENDIX "D"
RESIDENT
CORRESPONDENCE
General Committee - February 19, 2008
A a 0-21 Pa¢m#1 genda 1t
Filipetto, Fausto
From: Michael Sobie lmjsobie@pathcom.comj
Sent: Saturday, January 26, 2008 1:13 PM
To: Filipetto, Fausto .
Subject: Draft By -Law - Infill Housing - Hillview Road
Attn: Mr, Fausto Filipetto
Dear Sir:
Thank you for the recent notification concerning the open house scheduled for January 28, 2008. Unfortunately, I
am not able to attend this session in person but would like to inform your office of my opposition to the draft by-
laws as they are currently drafted.
In particular, I am fully supportive of negative sloped driveways that result in "hidden" garage space as opposed to
the alternatives suggested that would result in these structures being very evident. Although I am often
inconvenienced by the heavy construction traffic on the street (and the lack of enforcement of existing bylaws
governing this issue), it is evident that the value of my property has been positively impacted by the development.
I believe that the passing of the new by-laws as proposed would ultimately result significant reduction in the value
and this is obviously not acceptable.
I thank your for considering my input.
Yours truly,
Michael Sobie
135 Hillview Road
Aurora, Ontario L4G 2M6
(905) 726-3242
_88_
2/11/2008
General Committee - February 19, 2008 Agenda Item #10 - 22
To: Fausto Filipetto, ffil, ipettoOc-aurora.m.
Cc: pmorris@e-aurora.ca
Re Infill Housing By-law, Hillview Road, hiformation Session January 28,
2008
Dear Mr. Filipetto
Let us start by saying we are not in favour of the proposed by-law
amendments and respectfully submit our comments for your consideration.
We understand that the residents of Hillview Road are able to make
comments at the council meeting on January 28, 2008. We thank the town
for forwarding its January 18, 2008 notice,
We apologize for not being able to attend, in person. We are out of town
attending to immediate family matters. This topic however, is of extreme
importance to us therefore we are sending this written comment to you.
Our family has owned property on Hillview Road since 1979.
For many years Hillview Road has been the subject of a "knock -down and
rebuild development" transition. This started on the south side of Hillview
over 15 years ago. In our minds, these were the first "monster" homes on
Hillview. Since that time there have been 7 new large homes built on the.
street with more planned.
Unlike subdivisions, the redevelopment of Hillview Road shows the various
characteristics and preferences of individual ownership and design. On
Hillview all homes are not the same, never have been and thankfully never
will be. Hillview Road has traditionally been a very quite dead end street
offering peaceful country -like living in the heart of Aurora. Regardless of
the new "monster" homes it remains a peaceful street.
To say we are confused by Council's sudden interest in Hillview Road
would be an understatement. Re -development has been happening on
Hillview for close to two decades.
All residents of Hillview Road have made significant investments in their
homes. We are no exception having incurred significant renovations. We
on
General Committee - February 19, 2008
Agenda Item #10 - 23
chose a more traditional design that satisfied our personal preference.
Others on the street with larger lots and different living requirements have
made their choices. At this late stage of the re -development on Hillview
Road who's to say who's right or who's wrong?
Any amendments to the by-law at this juncture could well have a detrimental
impact on property values. We don't believe Council should inject any more
potentially negative influences on property values by amending by-laws at
this stage.
Hillview Road is what it is, if council had any interest in Hillview Road it
should have been voiced and acted upon over 15 years ago. To change the,
rules mid -stream is not logical and could have future implications to the
property owners.
We are not in favour of the proposed by-law amendments and respectfully
submit our comments for your serious consideration.
Sincerely,
Trish and Chuck Seguin
140 Hillview Road
Aurora
21:i011
General Committee - February 19, 2008
Agenda Item #11 - 1
Au1 xA TOWN OF AURORA
GENERAL COMMITTEE REPORT No. PL08-010
SUBJECT: Zoning By-law Amendment Application
Removal of (H) Holding Prefix
Mattamy (Aurora) Limited
857 St. John's Sideroad
Part of Lot 25, Concession 2, E.Y.S.
File Number D14-03-08
(Related File Number D12-00-8A)
FROM: Jim Kyle, Acting Director of Planning and Development Services
DATE: February 19, 2008
RECOMMENDATION
THAT Council enact By-law 5003-08.D to remove the Holding (H) Prefix from the
lands described as 857 St. John's Sideroad within the Mattamy Subdivision being
Part of Lot 25, Concession 2, E.Y.S. to allow 40 of the 73 lots to be developed for
residential purposes.
BACKGROUND
Location/Land Use
The subject lands are located on a portion of the lands within the 'Mattamy' Plan of
Subdivision (Figure 1). The lands are located on the south side of St. John's Sideroad,
approximately 250.0 metres (820.21 ft.) east of Bayview Avenue, and are legally described
as Part of Lot 25, Concession 2. The site is approximately 4.05 hectares (10.0 acres) in.
total site area with a frontage of approximately 205.44 metres (674.02 ft.). Site works are
currently underway in preparation for the development of the lands. It is noted that
Mattamy (Aurora) Limited also owns lands on the north side of St. John's Sideroad.
The lands subject to the Holding prefix consist of 40 of the 73 lots that comprise of the
residential subdivision. A total of 73 units of sewage and water capacity were allocated to
the Mattamy (Aurora) Limited draft plan lands on September 12, 2006. However,
restrictions were placed on 40 units, which included holding provisions and a 'no sales
agreement' with respect to the Phase 2 lands.
Surrounding Uses
North: St. John's Sideroad, beyond which is Rural zoned lands and the Lundy Heritage
House;
South: Pre -servicing for future Low -Medium Density Residential (St. John's Road
Development - Metrus);
East: Existing Residential lands (Rural (RU) Zone); and
91-
General Committee - February 19, 2008
Agenda Item #11 - 2
February 19, 2008 .2- Report No. PL08.010
West: Existing Enbridge Gas pressure reduction station and future. Convenience
Commercial and Medium -High Density Residential (Claretree 105 Developments
Ltd./V. Priestly).
Official Plan
The subject lands are designated "Low -Medium Density Residential" and "Medium -High
Density Residential" by Official Plan Amendment No. 30 to the Town of Aurora Official
Plan. These policies allow the site to be developed for residential purposes. The
proposed development is in keeping with the objectives and policies contained within
Official Plan Amendment No. 30.
Zoning By-law
A total of 73 units of sewage and water capacity were allocated to the Mattamy (Aurora)
Limited draft plan lands on September 12, 2006. However, restrictions were placed on 40
units, which included holding provisions and a `no sales agreement' with respect to the
Phase 2 lands. The ("H") Holding prefix was assigned through Zoning By-law 4843-06.D.
The subject lands are currently zoned "Detached Dwelling Second Density Residential
Holding (H)R2-67 Exception Zone", "Detached Dwelling Second Density Residential
Holding (H)R2-68 Exception Zone", "Detached Dwelling Second Density Residential
Holding (H)R2-73 Exception Zone", "Row Dwelling Residential Holding (H)R6-46 Exception
Zone", "Detached Dwelling Second Density Residential 112-67 Zone", "Detached Dwelling
Second Density Residential R2-68 Zone", "Detached Dwelling Second Density Residential
R2-73 Zone" and "Row Dwelling Residential R6-46 Zone" by the Town of Aurora Zoning
By-law 2213-78, as amended. The removal of the "(H) Holding prefix would allow the
subject lands to be developed for residential purposes.
Holding Prefix
The provisions of the bylaw set out site specific performance standards to be met for the
development of the subject lands. Section 36(1) of the Planning Act states that:
"The council of local municipality may, in a by-law passed under section
34, by the use of the holding symbol `H" (or "h") in conjunction with any
use designation, specify the use to which lands, buildings or structures
may be put at such time in the future as the holding symbol is removed by
amendment to the by-law."
In accordance with the Town's protocol, notice is given of an application to council for an
amendment to the by-law to remove the holding symbol to any interested parties as well as
through publication in a newspaper. It should be noted that there is no specified timeframe
for an application to be filed to remove the ("H") Holding prefix.
As per Section 36(3) of the Planning Act, where an application to remove the holding
symbol is refused or council refuses or neglects to make a decision with 120 days after the
92 -
General Committee - February 19, 2008
Agenda Item #11 3
February 19, 2008 - 3 - Report No. PL08-010
receipt by the Municipal Clerk of the application, the applicant may appeal to the Ontario
Municipal Board. It should be noted that the public does not have an opportunity to appeal
an application for an amendment to the by-law to remove the ("H") Holding Prefix.
Conditions for removal of the subject "(H)" Holding prefix pertaining to the residential R2-
67, R2-68, R2-73 and R6-46 zoned lots are set out in the site specific provisions of the
Zoning By-law, as follows:
"York Region advises in writing that it is no earlier than six (6) months prior to
the expected completion of the 16th Avenue Phase 2 Trunk Sewer, the 19ffi
Avenue Interceptor Trunk Sewer, the Lower Leslie Street Trunk Sewer, the
Aurora/Newmarket Feedermain, the Newmarket EQ Tank, and the Aurora EQ
Tank; or,
The Town of Aurora approves a transfer of servicing allocation to this
development that is not dependent upon the construction of infrastructure; or;
The Regional Commissioner of Transportation and Works confirms servicing
allocation for this development by a suitable alternative method.
A subdivision agreement, and/or other agreements(s) as required, have been
executed between the Owner of the lands and the Corporation of the Town of
Aurora; and
The Town of Aurora is satisfied that the removal of the "(H)" represents a logical
and orderly progression of development. upon removal of the °(H)" Holding
prefix from the lands zoned (H)R2-67; (H)R2-68, (H)R2-73 and (H)R6-46,
pursuant to Section 36 of the Planning Act, or any successor thereto; the
provisions applicable to the said lands shall be as set out in Sections 11.69.1,
11,69.2, 11.70.1, 1110.2, 11.75.1, 11.75.2, 15.50.1 and 15.50.2."
COMMENTS
A total of 73 units of sewage and water capacity were allocated to the Mattamy (Aurora)
Limited draft plan lands on September 12, 2006. However, restrictions were placed on 40
units, which included holding provisions and a `no sales agreement' with respect to the
Phase 2 lands. The applicant has applied to the Town of Aurora to remove the Holding.
"(H)" provision for the balance of the residential R2-67, R2-68, R2-73 and R6-46 zoned
lots. As indicated above, the site specific provisions of the Zoning By-law contains detailed
requirements for the applicant to address prior to removal of the "(H)" Holding prefix.
"York Region advises in writinVhat it is no earlierthan six (6) months priorto the
expected completion of the 16 Avenue Phase 2 Trunk Sewer, the 19`h Avenue
Interceptor Trunk Sewer, the Lower Leslie Street Trunk Sewer, the
Aurora/Newmarket Feedermain, the Newmarket EQ Tank, and the Aurora EQ
Tank; or, .
-93-
General Committee - February 19, 2008
Agenda Item #11 - 4
February 19, 2008 - 4 Report No. PL08-010
The Town of Aurora approves a transfer of servicing allocation to this
development that is not dependent upon the construction of infrastructure; or,
The Regional Commissioner of Transportation and Works confirms servicing
allocation for this development by a suitable alternative method.
As per the letter date stamped January 2, 2008, the Region of York has advised that the
Aurora Equalization Tank has progressed to a point satisfactory to the Region of York. The
approval of the lifting of the "(H)" Holding provisions will allow the owner to proceed in
obtaining building permits to allow construction to occur for the remaining lots of this
subdivision.
A subdivision agreement, and/or other agreements(s) as required, have been
executed between the Owner of the lands and the Corporation of the Town of
Aurora; and
With respect to the above provision, the Subdivision Agreement was executed between
Mattamy (Aurora) Limited and the Town of Aurora on November 27, 200T
■ The Town of Aurora is satisfied that the removal of the "(H)" represents a logical
and orderly progression of development. Upon removal of the "(H)" Holding
prefix from the lands zoned (H)R2-67, (H)R2-68, (H)R2-73 and (H)R6-46,
pursuant to Section 36 of the Planning Act, or any successor thereto; the
provisions applicable to the said lands shall be as set out in Sections 11.69.1,
11.69.2, 11.70.1, 11.70.2, 11.75.1, 11.75.2, 15.50.1 and 15.50.2."
The applicant has addressed the above mentioned conditions to allow removal of the "(H)"
Holding provision and staff have received no objections by any departments or external
agencies to the request for comments on the lifting of the Hold.
The approval of the lifting of the "(H)" Holding provisions will allow the owner to proceed in
obtaining building permits to allow construction to occur. As such staff are of the opinion
that the conditions of the Hold provisions have been effectively fulfilled and secured and
recommend thatthe lifting of the Holding By-lawforthe remaining residential component of
the subdivision be approved.
OPTIONS
Option 1 — As stated in the recommendation of this report.
Option 2 — Council has the option of not enacting the Zoning By-law.
FINANCIAL IMPLICATIONS
Not applicable,
LINK TO STRATEGIC PLAN
The Strategic Plan contains objectives to ensure high quality, comprehensive community
-94-
General Committee - February 19, 2008
Agenda Item #11 - 5
February 19, 2008 .5. Report No. PL08.010
planning with sound environmental management and business development activity to
protect the overall investment of citizens in the community. The review of the subject
application through the Zoning By-law Amendment process will facilitate this objective.
PROVINCIAL POLICY STATEMENT
There are no conflicts with the policies of the Provincial Policy Statement as a result of this
application.
CONCLUSIONS
The criteria. for lifting the ("H") Holding prefix have been satisfied. Staff are therefore
recommending that Council enact By-law 5003-08.D (see Appendix 1) to lift the Holding
symbol on the subject lands thereby allowing the development of the lands to proceed in
accordance with the provisions of the Subdivision Agreement.
ATTACHMENTS
Piaures
Figure 1 — Location Plan.
Figure 2 — Zoning Map
Appendixes
Appendix 1 — Draft By-law Number 5003-08.D
PRE -SUBMISSION REVIEW
Management Team Meeting February 6, 2008
Prepared by: Leigh Ann Wiseman, Junior Planner
Extension 4350
Services
n S. Rogers,
and Development G.A.O.
-95-