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AGENDA - Council - 20080624
COUNCIL FETING AGENDA NO, 08-18 TUESDAY, TUNE 24, 2008 Immediately Following Special General Committee COUNCIL CHAMBERS AURORA TOWN NALL PUBLIC RELEASE 20/06/08 Ail Auiotzi TOWN OF AURORA COUNCIL MEETING AGENDA NO. 08-18 Tuesday, June 24, 2008 Following the Special General Committee Meeting at 7:00 p.m. Council Chambers I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved as presented. III OPEN FORUM IV ADOPTION OF MINUTES Council Minutes of June 10, 2008, Meeting Number 08-17 pg. 1 RECOMMENDED: THAT the Council minutes of June 10, 2008, meeting number 08-17 be adopted as printed and circulated. V PRESENTATIONS Presentation of Certificates to Katimavik Volunteer Program Participants pg. 13 V/ PUBLIC SERVICE ANNOUNCEMENTS Council Meeting No. 08-18 Page 2 of 7 Tuesday, June 24,2008 Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Vill ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION IX DELEGATIONS a) Representatives from Northland Power Inc. Re: Peak Power Generation (To Address Council Later in the Meeting - Approximately 9:30 p.m.) X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION XI REGIONAL REPORT X11 NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS Xlll READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and enacted: 5036-08.0 BEING A BY-LAW to adopt a Code of pg. 307 Conduct for Members of Council. 5037-08.0 BEING A BY-LAW to adopt a Code of pg. 318 Conduct for Members of Advisory & Statutory Committees. 5039-08.0 BEING A BY-LAW to amend By-law No. pg. 325 2213-78, as amended, being the Zoning By-law of the Town of Aurora. (1472 Wellington Street East - File: D14-02-08 - Imperial Oil) 5043-08.P BEING A BY-LAW to Regulate the pg. 328 Placement of Newspaper Distribution Boxes on Highways 5041-08.0 BEING A BY-LAW to confirm actions by pg. 337 Council resulting from the meeting of June 24, 2008. Council Meeting No. 08-18 Page 3 of 7 Tuesday, June 24,2008 XIV CLOSED SESSION AGENDA THAT Council resolve into a Closed Session to consider the following matters: • Legal Matter • Legal Matter • Legal Matter • Legal Matter • Personal Matter XV ADJOURNMENT Re: Tax Regulation of Properties Re: Dical Property Re: Legal Opinion from PM Law Re: Disposition of Unopened Park Street Re: Letter from Resident Council Meeting No. 08-18 Tuesday, June 24,2008 Page 4 of 7 AGENDA ITEMS 1. General Committee Meeting Report No. 08-26 pg. 14 Tuesday, June 17, 2008 RECOMMENDED: THAT the report of the General Committee Meeting No. 08-26 be received and the recommendations carried by the Committee be approved. 2. EAC08-06 — June 5, 2008 Environmental Advisory pg. 24 Committee Meeting RECOMMENDED: THAT the Environmental Advisory Committee Meeting minutes from the June 5, 2008 meeting be received and the recommendations contained therein be approved. 3. HAC08-06 — June 9, 2008 Heritage Advisory pg. 33 Committee Meeting RECOMMENDED: THAT the Heritage Advisory Committee Meeting minutes from the June 9, 2008 meeting be received and the recommendations contained therein be approved. 4. TSAC08-04 — June 11, 2008 Traffic Safety Advisory pg. 37 Committee Meeting RECOMMENDED: THAT the Traffic Safety Advisory Committee Meeting minutes from the June 11, 2008 meeting be received and the recommendations contained therein be approved. Council Meeting No. 08-18 Page 5 of 7 Tuesday, June 24,2008 5. PW08-019 — Introduction of a "Bag Tag" System pg. 48 (Deferred from General Committee - June 17, 2008) RECOMMENDED: THAT Council adopt the implementation of a "Bag Tag" program as outlined in the details of Report No. PW08-019; and THAT Council amend the Town's current Waste Management By-law No. 4931.07.E to incorporate the provisions of the new "Bag Tag" program. 6. CS08-027 — Council Pending List pg. 73 (Deferred from General Committee - June 17, 2008) RECOMMENDED: THAT CS08-027 be received for information purposes. 7. Memorandum from the CAO pg. 107 Re: Ontario Power Authority Request for Proposals - Local Municipal Responses RECOMMENDED: THAT the memorandum from the CAO regarding Ontario Power Authority Request for Proposals - local municipal responses be received for information. 8. Resolution from Town of East Gwillimbury pg. 219 Re: Ontario Power Authority - Power Generation Station (Tabled by Mayor Morris) RECOMMENDED: THAT the resolution from the Town of East Gwillimbury be received for information. Council Meeting No. 08-18 Page 6 of 7 Tuesday, June 24,2008 9. Correspondence from "Mega -WHAT?" pg. 227 Re: Ontario Power Authority - Power Generation Station (Tabled by Mayor Morris) RECOMMENDED: THAT the correspondence from "Mega -WHAT?", regarding the Ontario Power Authority, be received for information. 10. Correspondence from STORM Coalition pg. 230 Re: Monitoring the Moraine (Tabled by Mayor Morris) RECOMMENDED: THAT the correspondence from STORM regarding Monitoring the Moraine be received for information. 11. Correspondence from Northland Power Inc. pg. 239 Re: Proposed Town of Aurora Peaking Generation Station Notice of Commencement of an Environmental Screening Process and Public Information Session RECOMMENDED: THAT the correspondence from Northland Power Inc. regarding Proposed Town of Aurora Peaking Generation Station Notice of Commencement of an Environmental Screening Process and Public Information Session, be received for information. 12. PW08-029 — Award of Tender PW2008-28 — For the Replacement pg. 242 and Upgrading of an Existing Storm Sewer RECOMMENDED: THAT Tender PW2008-28 — For the Replacement and Upgrading of an Existing Storm Sewer be awarded to VM DiMonte Construction Ltd. at its tendered price of $255,630.00, excluding GST; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and VM DiMonte Construction Ltd. for the upgrading of an existing storm sewer. Council Meeting No. 08-18 Page 7 of 7 Tuesday, June 24,2008 13. Memorandum from the Director of Corporate Services/Town Clerk pg. 249 Re: Legal Opinion from Mr. George Rust D'Eye of Weir Foulds LLP RECOMMENDED: THAT the memorandum from the Director of Corporate Services/Town Clerk regarding the recommendations from Mr. George Rust D'Eye of Weir Foulds LLP be received for information. 14. Memorandum from the Director of Planning and Development pg. 253 Re: Item 1(17) Release for Registration Brookvalley Developments (Aurora) Ltd. Part of Lot 15, Concession 2, E.Y.S. File D12-05-02A RECOMMENDED: THAT the memorandum from the Director of Planning and Development regarding Brookvalley Developments Inc. be received for information. 15. Memorandum from the Assistant Solicitor pg. 271 Re: Municipal Access Agreement RECOMMENDED: THAT Council authorize the Mayor and Clerk to execute the attached Municipal Access Agreement between the Town of Aurora and Atria Networks LP to permit Atria Networks LP to install its equipment within Town owned rights -of -way under the terms and conditions of the Municipal Access Agreement; and THAT Council authorize the Mayor and Clerk to execute all future Municipal Access Agreements in the same form between the Town of Aurora and any other Telecommunications service provider as recommended from time to time by the Director of Public Works. COUNCIL.- JUNE 24, 2008 Council Minutes 08-18 - 1 AuRoRA TOWN OF AURORA COUNCIL MEETING MINUTES NO. 08-'17 Council Chambers Aurora Town Hall Tuesday, June 10, 2008 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins - Wakes, Gaertner, Gallo, Granger, MacEachern, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Deputy Treasurer and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor McRoberts declared a pecuniary interest in item 4- pertaining to the Northeast Quadrant Traffic Calming Plan, by virtue of his residence being in the affected area, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor MacEachern declared an interest in closed session Item 3 - due to allegations which have been launched against her, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Gallo declared an interest in closed session item 1(6) - due to a family member's employment with the anchor tenant of the subject application, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. , 11 APPROVAL OF AGENDA Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: ➢ Presentation b) - The Town. of Aurora to receive the Sustainable Community Award from -the Federation of Canadian Municipalities for the. Green Bin Program. ➢ Delegation b) - Mr. Stephen Mak, M Architecture Inc. - Re: Item 1(10) General Committee Minutes - PL08-051 — Application for Site Plan Approval 2163198 Ontario -Inc. (Mainstay Suites Hotel), 4 Don Hillock Drive -1- COUNCIL - JUNE 24, 2008.Council Minutes 08-18 - 2 Minutes of Council Meeting No. 08-17 Tuesday, June 10, 2008 - ➢ Correspondence from Mr. Anthony Marcil, President and CEO Forest Stewardship Council of Canada Re: Support and Commendation for item 2 - Motion Tabled by Councillor Collins-Mrakas regarding Sustainable Landscaping Provisions CARRIED ill OPEN FORUM Mr. Klaus Wehrenberg addressed Council with respect to the proposed new power generation facility in York Region and he inquired why other options are not being considered by the Ontario Power Authority, such as the use of LEED design standards. IV ADOPTION OF MINUTES Council Meeting Minutes of May 27, 2008 Meeting Number 08-16 Moved by Councillor MacEachern Seconded by Councillor Buck THAT the Council minutes of May 27, 2008, meeting number 08.15 be adopted as printed and circulated. CARRIED Special Council -Public Planning Minutes of May 28, 2008, Meeting Number 08-16 Moved by Councillor McRoberts - Seconded by Councillor Wilson THAT the Special Council - Public Planning minutes of May 28, 2008 number 08-16 be adopted as printed and circulated. CARRIED V PRESENTATIONS a) Presentation of Plaques to the Anti -Litter Poster Contest Finalists Ms Catherine Marshall, member of the Environmental Advisory Committee, presented to Council the 2008 Anti Litter Poster Contest Winner. and Finalists. Ms Marshall advised that there were over 175 entries for the 2008 Anti -Litter Poster Contest and that the posters were judged by 3 local artists: Dorothy Clark -McClure, Deborah Campo and Bud Switzer, Ms. Marshall extended her thanks to Mayor Morris and her staff, particularly Ms Joanne Headley for all of her assistance, and to all of the Aurora grade 4 teachers who encouraged their students to learn about anti -littering and participate in this contest. Me, Marshall then invited the Mayor to present each of the following students with their original framed poster. Winner . Cathy Avrulinof Foundations Private School - Mrs. Spencer -2- COUNCIL - JUNE 245 2008 Council Minutes 08-18 - 3 Minutes of Council Meeting No. 08-17 Tuesday, June 10,2008 Finalists: • David Barranger of Ecole St Jean - Mme. Schulz • Gabriel Bernard of Our Lady of Grace CS - Ms Hicks • Celine Bonanno of Holy Spirit CS - Mrs. Prince • Alyssa Contreras of Our Lady of Grace CS - Ms Hicks • Chloe Gibson of Highview PS - Miss Snow • Olivier Lafreniere of Ecele St Jean - Mme. Schulz • Nicholas Mancini of Ecole St Jean - Mme. Schulz • Michael Nigro of Foundations Private School - Mrs. Spencer • Maximilian Schmitt -Laurin of Ecole St Jean - Mme. Schulz • Athena Tsikrikas of Holy Spirit CS - Mrs. Lalonde Mayor Morris advised that there were 176 young participants in the contest this year and she commended them for taking time to recognize the importance of keeping the earth clean and the significance of public awareness of this issue. b) Presentation by Mayor Morris of a plaque from the Federation of Canadian Municipalities for the Green Bin Program (ADDED ITEM) Mayor Morris presented the Sustainable Community Award from the Federation of Canadian Municipalities for the Green Bin Program. Mayor Morris recognized the staff members who were instrumental in organizing, launching and making this program a huge success in the Town of Aurora. Mayor Morris congratulated Mr. Peter Horvath, Ms Angela Pucci and Ms Amanda Newman of the Public Works Department as well as Me Kristen Yemm and Ms Michelle Outar of the Communications Division, VI PUBLIC SERVICE ANNOUNCEMENTS Councillor Collins-Mrakas advised that she, Mayor Morris and Councillor Wilson had the pleasure of participating in the Aurora Relay for. Life event on Friday, June 6 and Saturday June 7, 2008. Councillor Collins-Mrakas advised that the event was very successful and she recognized the organizer, Diana Dawson, for the great job, she had done. Councillor Collins-Mrakas also recognized Town of Aurora staff team "the Beaton Track" who participated in the event with great enthusiasm. Councillor Gaertner advised that the Aurora Yonge Street Festival was a great success again this year along with the SOYRA Art Show, which both took place on Saturday, May 31, 2008. Mayor Morris advised that she was privileged to be the honorary Chair person of the Aurora Relay forLifeevent at the request of Diana Dawson, President of the Holland Unit of the Canadian Cancer Society. Mayor Morris advised that the total amount raised so far from this event is $82,035.00 and she also advised that the Town of Aurora team "the Beaton Track' raised $12,177.00 and congratulated them and the other teams and participants for their passion and enthusiasm. Councillor Buck advised that."the Beaton Track' was formed in support of Town staff member Ruth Beaton who had been challenged with, and won her battle against cancer less than two years ago. Councillor Buck advised that the way the staff joined together for Ruth is a perfect example of the family spirit among the staff at the Town of Aurora and added that it is inspiring that they continue to engage in this event to join together in the fight against cancer. -3- COUNCIL - JUNE 24, 2008 Council Minutes 08-18 - 4 Minutes of Council Meeting No. 08.17 Tuesday, June 10, 2008 VII DETERMINATION OFITEMS REQUIRING SEPARATE DISCUSSION Items 1(6), 1(8), 1(10), 2, 3, 4, 6 and 8 were identified for discussion. Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by CouncillorMacEachern Seconded by Councillor McRoberts THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 5. Memorandum from the Director of Public Works Re: Bloomington Road Widening Project THAT the memorandum from the Director of Public Works regarding the Bloomington Road Widening Project be received for information. Correspondence from the Ontario Medical Association Re: Collaborative Medical Care Models (Tabled by Mayor Morris) THAT the correspondence from the Ontario Medical Association be received for information. CARRIED IX DELEGATIONS (a) Fire Chief John Molyneaux Re: Central York Fire Services - Annual Report to Council Fire Chief John Molyneaux provided a detailed report on the general status and various activities of Central York Fire Services for 2007 and 2008. Chief Molyneaux summarized the department's many initiatives in and around the community, such as advanced training programs on up-to- date fire fighting strategies and the handling of hazardous materials such as clandestine drug labs. The Chief updated Council on the delivery of fire services, volume and nature of calls, response time, training programs, public awareness and education programs. _ Moved by Councillor Wilson I Seconded by Councillor MacEachern THAT the comments of the delegate be received for information. CARRIED (b) Mr. Stephen Mak, M Architecture Inc. Re:.ltem 1(10) General Committee Minutes - PL08-051 — Application for Site Plan Approval 2163198 Ontario Inc. (Mainstay Suites Hotel), 4 Don Hillock Drive - (ADDED ITEM) Mr. Stephen Mak addressed Council to discuss the application for site plan approval for a Mainstay Suites Hotel to be constructed at 4 Don Hillock Drive, Mr. Mak indicated he was aware that Council has expressed concerns with regard to the proposed elevations and design and he assured Council that it is the goal of the applicant to meet and exceed the measure of the community's expectations and that they hope -4- COUNCIL - JUNE 245 2008 Council Minutes 08-18 - 5 Minutes of Council Meeting No. 08-17 Tuesday, June 10, 2D08 that they are given the opportunity for this project to carry through on a financially viable basis. Mr. Mak requested that Council approve this site plan in principle, in order to allow the project to advance prior to the implementation of York Region's significant increase in Development Charges, Mr. Mak advised that they would continue to work with staff to address all of Council's concerns. Moved by Councillor Buck Seconded by Councillor McRoberts THAT the comments of the delegate be received for information. CARRIED Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT item 1(10) he brought forward for consideration at this time. CARRIED X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report No. 08-25 Tuesday, June 3, 2008 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 08-25, TUESDAY JUNE 3T 2008 (10). PL08-051 —Application for Site Plan Approval 2163198 Ontario Inc. (Mainstay Suites Hotel) A Don Hillock Drive File: Dll-06-08 Moved by Councillor MacEachern Seconded by Councillor Buck . THAT Council approve the site plan in principle and that staff continue to work with the applicant to address Council's concerns regarding elevations and the facade of the building; and THAT staff report back to Council before authorizing the Mayor and Clerk to execute the site plan agreement; and THAT a report be provided to Council on the final buildingelevations, addressing any comments made by Council. CARRIED Councillor Gallo, having previously declared at interest in item 1(6) pertaining to an application for Site Plan approval, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. (6) PL08-056 — Proposed Alterations to the Wellington Street Centre Median between John West Way and Bayview Avenue, Associated with an Application for Site Plan Approval 15320 Bayview Avenue Holdings Limited 15320 Bayview Avenue, Aurora File 011-03-07 - -5- COUNCIL - JUNE 24, 2008 Council Minutes 08-18 - 6 Minutes of Council Meeting No. 08-17 Tuesday, June 10, 2008 Moved by Councillor Wilson Seconded by Councillor Granger THAT Council support a full -turns signalized intersection along Wellington Street, designed in accordance with the design parameters outlined by the Region of York, with all costs at the expense of the proponent; and THAT the Region of York be informed of the Town's position with respect to the proposal by 15320 Bayview Avenue Holdings Limited (with respect to a full -turns intersection). On a recorded vote, as the result of a tie, the motion was DEFEATED. YEAS: 4 NAY& 4 VOTING YEAS: Councillors Collins-Mrakas, Granger, Wilson and Mayor . Morris VOTING NAYS: Councillors Buck, Gaertner, MacEachern and McRoberts Councillor Gallo did not vote, due to a declared interest in this itern. Moved by Councillor Buck Seconded by Councillor MacEachern THAT the proposal by 15320 Bayview Avenue Holdings Limited for a full - turns intersection on Wellington Street from the lands known municipally as 15320 Bayview Avenue, resulting in changes to the centre median and landscaping along Wellington Street from Bayview Avenue te, John West Way, not be supported. On a recorded vote, as the result of a tie, the motion was DEFEATED. YEAS:4 NAYS:4 VOTING YEAS: Councillors Buck, Gaertner, MacEachern and McRoberts VOTING NAYS: Councillors Collins-Mtakas, Granger, Wilson and Mayor Morris Councillor Gallo. did not vote, due to a declared interest in this item. Moved by Councillor Buck - Seconded by Councillor MacEachern THAT to facilitate the proposal by 15320 Bayview Avenue Holdings Limited to achieve enhanced access to the subject lands, a right-in/right-out access from Bayview Avenue be approved in addition to. the right-in/right-out access from Wellington Street. On a recorded vote the motion was CARRIED. YEAS:7 NAYS:1 VOTING YEAS: Councillors Buck, Gaertner, MacEachern, McRoberts, Collins-Mrakas, Granger and Mayor Morris VOTING NAYS: Councillor Wilson Councillor Gallo did not vote, due to a declared interest in this item. -6- COUNCIL - JUNE 24.1 2008. Council Minutes 08-18 - 7 Minutes of Council Meeting No. 08-17 Tuesday, June 10,2008 Moved by Councillor Buck Seconded by Councillor MacEachern THAT the Region of York be informed of the Town's position with respect to the proposal by 15320 Bayview Avenue Holdings Limited (with respect to a full -turns intersection). On a recorded vote the motion was CARRIED. YEAS:7 NAYS:1 VOTING YEAS: Councillors Buck, Gaertner, MacEachern, McRoberts, Collins-Mmkas, Granger and Mayor Morris VOTING NAYS: Councillor Wilson Councillor Gallo did not vote, due to a declared interest In this item. (8) PL08-058 —Application for Site Plan Approval 1207309 Ontario Inc. (Magna) Concession 2 E.Y.S. Part Lots 19 and 20 File D11-02-08 Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas THAT report PL08-05B be received as information; and THAT staff continue to work with the applicant tc resolve all outstanding issues and the submission of all fees and securities; and THAT staff report back to Council once these issues are dealt with. On a recorded vote the motion was CARRIED unanimously. YEAS:9 NAYS:0 VOTING YEAS: Councillors Buck, Gaertner, Gallo, MacEachern, McRoberts, Collins-Mrakas, Granger, Wilson and Mayor Morris VOTING NAYS Moved by Councillor Collins-Mrakas Seconded by Councillor Gallo THAT the balance of the report of the General Committee Meeting No. 08- 25 be received and the recommendations carried by the committee be approved. _ CARRIED Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT meeting be extended beyond 1030. p.m. CARRIED -7- COUNCIL - JUNE 24, 2008 Council Minutes 08-18 - 8 Minutes of Council Meeting No. 08-17 Tuesday, June 10, 2008 . 2. Motion'Tabled by Councillor Collins-Mrakas Re: Sustainable Landscaping Provisions Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern WHEREAS the Government of Canada, the Province of Ontario, the Region of York and the Town of Aurora have recognized the vital importance of water resources to the sustainability and the health and well being of our communities and have enacted various regulatory mechanisms expressly protecting and/or conserving water; and WHEREAS the Region of York, facing serious water constraints, is under outdoor water use restrictions every year from May through August and, in Aurora, often outright water bans through much of the summer; and WHEREAS according to Environment Canada, outdoor water use can account for more than 50% of residential water use; and WHEREAS traditional landscaping (lawns; non-native species) is resource intensive requiring significant amounts of water, pesticides and fertilizers; and WHEREAS traditional landscaping requires significant maintenance in the form of mowing, weeding and pruning at considerable financial and environmental cost; and WHEREAS lawnrnowers emit substantial quantities of Greenhouse Gases (GHGs) and it is estimated that they contribute, according to a University of Toronto report, approximately 3 — 5% of Canada's TOTAL air pollution; and WHEREAS according to a Suzuki Foundation report, one hour of lawn mowing contributes the same level of emissions as a car emits in a 300 — 600km trip; and WHEREAS sustainable landscaping and in particular xeriscaping has the potential to reduce water use by up to 75%, to reduce or eradicate cosmetic pesticide use and to reduce GHG emissions due to energy intensive maintenance activities by up to 80%; and WHEREAS sustainable landscaping, through the re-establishment of native species, can control invasive species and can increase biodiversity and hence enhance the integrity of our ecosystem; and WHEREAS voluntary residential responsible water use and organic lawncare initiatives such as York Region's "Water for Tomorrow — Water Efficient Landscape Visits' have proven effective in improving water conservation and reducing cosmetic pesticide use in the Region; and WHEREAS the Town of Aurora firmly supports the need for the use of sustainable design requirements in the built environment through the LEEDS certification programme; and WHEREAS under the amendment to Bill 51, section 41.4.2.d (The Planning and Conservation Land Statute Law Amendment Act) municipalities will now be able to control "sustainable design elements... including without limitation trees, shrubs, hedges, plantings or otherground cover.'; and -8- COUNCIL - JUNE 24, 2008 Council Minutes 08-18 9 Minutes of Council Meeting No, 08-17 Tuesday, June 10, 2008 3. WHEREAS as no municipality in the Greater Toronto Area has enacted regulatory mechanisms requiring sustainable landscaping provisions in site plan agreements, Aurora has the opportunity to take the lead in creating the first enforceable "Green" standard in sustainable landscape design; BE IT RESOLVED THAT, in order to reduce water use, to conserve and protect our water resources, to reduce greenhouse gas emissions, to reduce and/or eliminate the need for pesticides, to reduce the need for landscape maintenance and its associated financial and environmental costs, to reduce waste going to landfill, the Town of Aurora consider sustainable landscaping provisions, most notably the use of Xeriscaping or similar water and energy -efficient landscaping practices, in all future site plan agreements for industrial, commercial, institutional and mixed use developments and in future subdivision agreements as they pertain to the boulevards only; and THAT the Town consider the implementation of similar sustainable landscaping requirements on all Town -owned properties, in particular all Town -owned boulevards; and THAT York Region be requested to consider instituting a similar policy requiring the application/implementation of sustainable landscaping provisions, in particular the use of xeriscaping, on all regionally -owned. properties including boulevards; and THAT staff be directed to bring forward to Council, at a future General Committee meeting, a report outlining the method(s) by which sustainable landscaping requirements can be implemented in and/or incorporated into the site plan agreement process. Further, that this report should identify possible solutions for Council's consideration with recommendations indicating potential implications; financial or otherwise, of the options suggested; and THAT, once the upcoming report has been considered by Council, this motion be referred to the Environmental Advisory Committee, the Economic Development. Advisory Committee and the Leisure Services Advisory Committee for review and input. CARRIED Motion Tabled by Councillor Collins-Mrakas Re: Green Procurement Policy - Moved by Councillor Collins-Mrakas Seconded by Councillor Wilson WHEREAS the Town of Aurora annually expends significant funds on goods and services in order to ensure the effective, efficient and fiscally responsible management and operation of the municipality; and WHEREAS purchases of goods and services made on behalf of the Town of Aurora have p direct and indirect impact on the environment; and WHEREAS green procurement policies have a demonstrable impact on reducing the carbon footprint and hence the environmental impact of the municipality; and WHEREAS the Town of Aurora has already taken a significant step towards the adoption of elements of a Green Procurement Policy with the choice of Bullfrog Power - 100% green, emissions4ree electricity — to supply the electrical power.r93ds of the Town Hall; and COUNCIL - JUNE 24, 2008 Council Minutes 08-18 - 10 Minutes of Council Meeting No. 08-17 Tuesday, June 10, 2008 WHEREAS the implementation of a Green Procurement Policy will both reinforce and enhance the Town of Aurora's commitment to the application of the 3 Rs -reduce, reuse and recycle; and WHEREAS a Green Procurement Policy will enable the Town of Aurora to provide enhanced environmental education and awareness through the communication of the Green Procurement Policy and its goals as well as the related and subsequent information on "green" products and "green' services available to residents of Aurora; and WHEREAS the adoption of a Green Procurement Policy will enable the Town of Aurora to reduce its impact on the environment in a fiscally responsible manner; BE IT RESOLVED that in order to reduce its carbon footprint, increase its use of reusable and recyclable products, reduce waste going to landfill — in particular electronics — THAT the Town of Aurora consider the development and implementation of a comprehensive Green Procurement Policy so as to ensure that all purchases of goods and services made on behalf of the Town of Aurora are both environmentally and fiscally responsible; and THAT staff be directed to bring forward to Council a report outlining the potential elements of a Green Procurement Policy and the method(p) by which a Green Procurement Policy may be developed for and implemented by the Town of Aurora. In particular the report should focus on areas of potential application and applicability. Further, that this report should identify possible solutions for Council's consideration with - recommendations indicating potential implications, financial or otherwise, of the options suggested. - CARRIED Councillor McRoberts, having previously declared an interest in item 4, did not take part in or vote on any questions In this regard or attempt in any way to influence the voting on such questions. 4. Memorandum from the Director of Public Works Re: Northeast Quadrant Traffic Calming Plan Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas THAT the memorandum from the Director of Public Works regarding the Northeast Quadrant Traffic Calming Plan be received for information. CARRIED 6. Correspondence from the Town of Richmond Hill Re: Region of York Proposed Anti -Whistle Policy for Trains at Road/Rail Crossings Moved by Councillor MacEachern Seconded by Councillor Granger THAT the resolution from the Town of Richmond Hill be endorsed; and THAT staff send a letter to the Region to advise that this Counoil supports the position taken by Richmond HIII with respect to the crossings on regional roads. .CIULED COUNCIL - JUNE 24, 2008 Council Minutes 08-18 - 1.1 Minutes of Council Meeting No. 08-17 Tuesday, June 10,2008 8. Correspondence from the Ministry of Citizenship and Immigration Re: Ontario Medal for Good Citizenship (Tabled by Mayor Morris) Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT the correspondence from the Ministry of Citizenship and Immigration be received for information and be posted on the Town's website until the closing date of August 17, 2008. CARRIED XI REGIONAL REPORT Mayor Morris advised that the issue of secondary suites will be addressed at the upcoming Regional Planning and Economic Development Committee meeting. XII NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Mayor Morris requested an explanation regarding residents concerns pertaining to an issue of water draining for hours onto Moorcrest Drive and other roadways for days; The Director of Public Works advised that the water mains are being flushed and the water loss resulting from this exercise is calculated and accounted for by the Town. Mayor Morris requested clarification of the wording which has been placed on garbage cans throughout Aurora pertaining to taking pet waste home, rather than putting it in the garbage. The Director of Leisure Services advised that Council approved a staff report that supported the placement of stickers on garbage cans to inform the public of the proliferation of dog waste in certain areas, the wording of the slickers was not included in the report. Mayor Morris advised that she would provide staff with information that she obtained, regarding a company that provides the service of collecting pet waste, for staff to investigate. Councillor MacEachern advised that she had reviewed the policy where this directive originated and advised that her interpretation was that the stickers were to encourage residents to take recyclables home. - Mayor Morris inquired about the 3 bag limit on garbage bags as members of Council have received calls from residents advising that the limit was enforced for the first time last week and bags were left behind without prior warning. The Director of Public Works advised that there was a miscommunication and the matter has been resolved. The Director further advised that any calls received have been handled by Town and Turtle Island staff and the program will continue as it has been to date. Councillor Collins-Mrakas requested that the correspondence from Mr. Anthony Marcil, President and CEO of Forest Stewardship Council of Canada in support of item 2 regarding Sustainable Landscaping Provisions, be added to the record. Councillor Buck advised that she has heard from residents that the current animal control services provider Ontario Society for the Prevention of Cruelty to Animals (OSPCA) is not picking up dogs at large as quickly as the previous provider and requested that staff look into the frequency of patrols. - 11 - COUNCIL - JUNE 24, 2008 Council Minutes 08-18 - 12 Minutes of Council Meeting.No. 08-17 Tuesday, June 10, 2008 Councillor McRoberts advised that he has received positive feedback from residents regarding the new animal control services provider, the OSPCA. Mayor Morris advised that Northland Power will be providing a Public Information Session and that it will be held at the Howard Johnson Hotel in Aurora on June 25. 2008 from 4:00 p.m. until 9:00 p.m. Mayor Morris advised that the Region of York will be hosting a meeting in King Township regarding road resurfacing on Wellington Street from Yonge Street across. to Berczey Street, and she requested that staff contact the. Region to ensure that this project will be clearly advertised and that residents and businesses will be notified and steps will be taken to advise the Chamber of Commerce. XIII READING OF BY-LAWS Moved by Councillor MacEachern Seconded by Councillor Collins-Mralras THAT the following listed by-law be given list, 2nd and 3rd readings, and enacted: 5038-08.0 BEING A BY-LAW to confirm actions by Council resulting from meeting 08-17 of June 10, 2008. CARRIED XIV CLOSED SESSION AGENDA The Closed Session to consider the following matters was deferred to the next meeting of Council: • Legal Matter Re: Tax Regulation of Properties • Legal Matter Re: Dical Property • Legal Matter Re: Legal Opinion from PM Law • Legal Matter Re: Legal Opinion from Weir & Folds • Personal Matter Re: Correspondence from the Special Events Sub - Committee XV ADJOURNMENT Moved by Councillor MacEachern THAT the meeting be adjourned- at 11:25 p.m. PHYLLIS M. MORRIS, MAYOR CARRIED BOB PAN,ZZA, TOWN CLERK -12- COUNCIL - JYAJJ 2008 AuRCMA ypw're in& yooet camp/ T Presentation - 1 MEMORANDUM i . Members of Council Date: June 19, 2008 To: Members of Council From: Councillor Stephen Granger Re: Presentation of Certificates to Katimavik Volunteer Program Participants On Tuesday, June 24, 2008 the following participants from the Katimavik Volunteer Program have been invited to attend council to be presented with certificates honouring their achievement. Bonnie Devine Ashley Lewis I� Councillor Stephen Granger /jh AURORA COUNCIL - JUNE 24, 2008 ITEM # - AuiozzA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 08-26 Council Chambers Aurora Town Hall Tuesday, June 17, 2008 ATTENDANCE. COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Mayor Morris, Councillors Gaertner, Gallo, Granger, MacEachern, - McRoberts and Wilson MEMBERS ABSENT Councillor Buck was absent. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate ServicesfTown, Clerk, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/ Treasurer, and CouncillCommittee Secretary. Councillor Collins-Mrakas called the meeting to order at 7:00 p.m. I - DECLARATIONS OF PECUNIARY INTEREST _ There were no declarations of pecuniary interest under the Municipal Conflict of interest Act. II APPROVAL OF AGENDA General Committee recommends., THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: ➢ New Delegation a) — Mr. Charles Sequeira, Aurora Seniors' Association Re: Item 8 - PW08-02(3 — Investigation of a Snow Windrow Clearing Program for Seniors and Physically Challenged Residents Y New Delegation b) — Mr. Ilmar Simanovskis, Director of Public Works Re: Item 11 • PW08-028 — Replacement of Downtown Core Waste Receptacles with Town Stream Receptacles D REVISED Item 9 - PW08-024 - Municipal Access Agreement Town of Aurora and Rogers Communications Inc. and Various Utility Service Providers CARRIED -14- COUNCIL -JUNE 24, 2008 ITEM General Committee Report No.08-26 Tuesday, June 17,2008 111 ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes, 08-25, June 3, 2008 General Committee recommends: THAT the General Committee Meeting minutes 08-25 be adopted. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 4, 5, 8, 9, 11, 12, 13, 14, 16 and 17 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendatlons respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 6. PW08-022—Lead Sampling Update THAT report PW08-022 — Lead Sampling Update, be received for information; and THAT Council approve the continuation of the. leadtesting program -with . the use of in-house staff. 7. PW08-025— Award of Tender PW2008-37— For the Supply and Operation of Four Snow Removal Trucks - THAT the number of snow plow routes increase by one additional route to a total of nine routes, of which four routes will be maintained by external contract services and five routes will be maintained by Town staff; and THAT Tender No. PW2008-37 for the supply, and operation of four snow removal trucks be awarded to 614128 Ontario L.td, c/o Trisan Construction Ltd in the amount of $378,980.00 plus GST per year for a period of three years. 10. PW08.027— Award ofTender PW2008-03— Reconstruction of Boulding Drive and Navan Crescent THAT Tender PW2008-02 - Reconstruction of Floulding Drive and Navan Crescent be awarded to IL Duca Contracting Inc. at its tendered price of $618,105.50, excluding GST; and THAT the variances in the storm sewer costs for this project of $9,828.00 be funded from the Storm Sewer Reserve; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and IL Duca Contracting Inc. for the reconstruction of Boulding Drive and Navan Crescent. -15- COUNCIL - JUNE 241 2008 JITEM# 1-3 General Committee Report No. 08-26 Tuesday, June 17, 2008 15. PL08-069—Zoning By-law Amendment and Site Plan Application Imperial Oil Ltd. Part of Lot 21, Concession 2 1472 Wellington Street East Files D14-02-08 and D11-21-05(A) THAT Implementing Zoning By-law 5039-08.D be enacted to permit a drive-thru and a take-out restaurant as additional permitted uses to the existing "Service Commercial C3-1 Zone (Rural)"; and THAT subject to any issues or comments raised by Council, Site Plan Amendment Application Dll-21-05 (A) be approved to permit the construction of a drive-thru facility; and THAT Council authorize the Mayor and Clerk to execute the Site Plan Amendment Agreement. 18. . ADM08-008 —404 Gateway Sign THAT Council approve the construction of one gateway sign, located within the loop, on the northbound lane of Highway 404; and THAT Council approve the 404 sign should be lit With a standard electrical hook-up. CARRIED VI DELEGATIONS a) Mr. Charles Sequeira, Aurora Son fors' Association Re: Item 8 - PW08-026 — Investigation of a Snow Windrow Clearing Program for Seniors and Physically Challenged Residents -Mr. Charles Sequeira addressed General Committee in support of themindrow snow clearing program for seniors and physically challenged. residents. Mr. Sequeira suggested that there is enough interest within the 'Town for such a program, as there were 100 responses to the survey as well as approximately 45 attendees at the workshop.. Mr. Sequeira suggested that consideration be given to adding a hotline for emergency situations. General Committee recommends: ' THAT the comments of the delegate be received and referred to item 8 on the agenda. - CARRIED General Committee recommends. THAT item 8 - PW08-026 — Investigation of a Snow Windrow Clearing Program for Seniors and Physically Challenged Residents be brought - forward for discussion. CARRIED -16- COUNCIL - JUNE 24, 2008 ITEM General Committee Report No. OB-26 Tuesday, June 17,2008 8. PW08-026 — Investigation of a Snow Windrow Clearing Program for Seniors and Physically Challenged Residents General Committee recommends: THAT Council endorse, in principle, the service delivery option of a contract service for a 3 year period for seniors and/or persons with physical constraints only; and THAT Council endorse, in principle, the cost recovery option using a blended funding model; and THAT the level of service would be as follows: ➢ Service will be offered to residents aged 65 and over, or residents with physical disabilities; ➢ Windrow clearing will occur when snowfall accumulation exceeds 10 cm (4 inches) per event; ➢ Clearing will be completed within 24 hours after completion of road plowing operations; ➢ Annual registration to be submitted to the Town by December 1 of each season; and - THAT staff contact the Aurora Seniors' Association for their input; and THAT staff bring back a report to.Council for consideration for the 2003.2609 season. CARRIED (b) Mr. Ilmar Simanov@kis, Director of Public Works Re: [tern 11 - PW08-028 — Replacement of Downtown Core Waste Receptacles with Town Stream Receptacles The Director of Public Works addressed General Committee to provide a summary of the existing waste receptacles in the downtown core, and examples of product options available for the stream receptacles. . General Committee recommends: THAT the comments of the delegate be received. CARRIED General Committee recommends: THAT item 11 — PW08-028 — Replacement of Downtown Core Waste Receptacles with Town Stream Receptacles be brought forward for discussion. CARRIED - 17- COUNCIL - JUNE 24y 2008 ITEM # 1 - s General Committee Report No, 08-26 Tuesday, June 17, 2008 11. PWOS-028— Replacement of Downtown Core Waste Receptacles with Town Stream Receptacles General Committee recommends: THAT the Town purchase black waste receptacles for the.downtown core from MidPoint International for locations which will accommodate the larger, double receptacle units; and THAT the balance of required waste receptacles be purchased, in black, from Waste Wise Products. CARRIED General Committee recommends: THAT item 13 — PLO8-050 — Application for Site Plan Approval - Sarjeant- McKdy Holding Inc. be brought forward for discussion. CARRIED 13. PLOS-050 —Application for Site Plan Approval Sarjeant-McKay Holding Inc. 32 & 66 Don Hillock Drive File D11-06-08 General Committee recommends: THAT staff report back to Council addressing any issues that may be raised at this General Committee meeting; and THAT consideration be given to the following issues: ➢ Enhance the fagade; ➢ increase the amount of glass used; ➢ Decrease the brick work; ➢ Increase (he landscaping ➢ Review the use of sustainable landscaping CARRIED General Committee recommends: THAT item 16 — LS08-029 — Rrookvalley Development Park Construction be brought forward for discussion. CARRIED 16. LS08-029—erookvalley Development Park Construction General Committee recommends: THAT report LS08.029 — Brookvalley Development Park Construction be received for information; and THAT the matter be referred to the Leisure Services Advisory Committee. - - CARRIED -18- COUNCIL -JUKE 245 2008 ITEM General Committee Report No. 08-26 Tuesday, June 17, 2008 General Committee recommends: THAT item 17 - PL08-071 — Release for Registration - Brookvalley Developments (AURORA) Ltd, be brought forward for discussion. CARRIED 17. PL08-071 — Release for Registration Brookvalley Developments (AURORA) Ltd. Part of Lot 15, Concession 2, E.Y.S File D12-05.02A - General Committee recommends: THAT the Mayor and Clerk be authorized to execute a Subdivision Agreement between The Corporation of the Town of Aurora and Brookvalley Developments (AURORA) Ltd. in accordance with the draft approved conditions dated November 1, 2006, subject to the provision of financial payments and securities as set out on Schedules W' and "L" of the Agreement substantially in the form attached; and, THAT Council enact Amending By-law 5040-08.R, and Amendment: THAT a warning clause be included in the homeowners' Offer of Purchase and Sale agreement advising of the potential for the construction of the upgrade of the transmission towers and a peak generation plant on Bloomington Sideroad; and THAT the wording of the warningclause be brought to Council for review. CARRIED Amendment. THAT the matter be referred back to staff to make the following changes: D That the agreement be modified to reflect_ that item #16 has been removed from this plan; ➢ That, under Schedule "J", items 2a) and try) be removed; and THAT staff bring back a summary of the landscaping details that were originally provided in 2007, as well as the current landscaping details. CARRIED The main recommendation was CARRIED AS AMENDED. VN PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None -19- COUNCIL - JUNE 24,f 2008 ITEM # 1 - General Committee Report No. 08-26 Tuesday, June 17, 2008 M CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. ART08-04 —Arts & Culture Advisory Committee Meeting Minutes May 22, 2008 (2) Ms Ariana Moscote Freire, Novita Interpares Limited Aurora Arts and Cultural Centre Strategic and Business Planning Study Part One — Strategic Planning Report, and Part Two — Business Plan Report for the Aurora Heritage Centre General Committee recommends: THAT the delegation by Ms Adana Moscote Freire, Novita Interpares Limited and document entitled "Church Street School Cultural Centre, Strategic and Business Planning Study": • Part One - Strategic Planning Report; and • Part Two -Business Plan Report -ADDED ITEM for the Aurora Heritage. Centre be received for. the purpose of moving forward to the Implementation. Plan for the project, and THAT Council be provided with a copy of the Strategic Planning Report and Business Plan Report for information; and THAT the consultants be invited to provide a presentation to Council on the Strategic Planning Report and Business Plan Report. CARRIED General Committee recommends: THAT the meeting be extended beyond 10:30 p.m. CARRIED General Committee recommends: THAT the balance of the Arts & Culture Advisory Committee Meeting minutes from the May 22, 2008 meeting be received and the recommendations contained therein be approved. CARRIED 2. GS08-026 —Codes of Conduct for Members of Council and Committees General Committee recommends: THAT Council enact the proposed by-laws to adopt and implement the Code of Conduct for Members of Council and the Code of Conduct for Members of Advisory & Statutory Committees; and THAT staff report back on the details required to engage the services of an Integrity Commissioner on a retainer basis, including a job description and the proces§ for recruitment, and. THAT each advisory, committee member be provided with a copy of the Code of Conduct; and -20- COUNCIL - JUNE 24; 2008 li#M General Committee Report No. 08-26 Tuesday, June 17, 2008 THAT the recommendations outlined in Mr. Rust D'Eye's report be included on the next Council agenda. CARRIED 3. GS08-025—Newspaper Distribution Boxes General Committee recommends: THAT Council approve the enactment of the proposed by-law to license and regulate the location of newspaper distribution boxes in the Town of Aurora; and THAT the Mayor and Town Clerk be authorized to execute an agreement with Creative Outdoor Advertising for the provision of Newspaper Distribution Boxes Corals; and - THAT staff review the number of :newspaper distribution boxes as well as the proposed locations to determine whether they can be reduced. - CARRIED 5. - LS08-030 — Library Building Automation System General Committee recommends: THAT Council authorize Leisure Services staff to re -paint the Aurora Community Centre metal root and re -submit the request for the Aurora Public Library building automation system in the 2009 Capital Budget. - DEFEATED General Committee recommends: THAT Council authorize Leisure Services staff to proceed with updates to the building automation and controls system at the Aurora Public Library for healing, ventilation and air conditioning controls in lieu of Capital Project #71046 to re -paint the Aurora Community Centre Arena 42 metal roof system. CARRIED 9. PW08-024 Municipal Access Agreement —Town of Aurora and Rogers Communications Inc. General Committee recomm ends: THAT Council authorize the Mayor. and Clerk to execute the Municipal Access Agreement between the Town of Aurora and Rogers Communications Inc., attached to report PW08-024, to permit Rogers Communications Inc. to install its equipment within Town owned rights -of - way under the terms and conditions of the Municipal Access Agreement. CARRIED General Committee recommends: THAT the meeting be extended to 11:15 p.m. CARRIED -21. COUNCIL - JUNE 245 2008 ITEM General Committee Report No. 08-26 Tuesday, June 17, 2008 12. PW08-019 — Introduction of a "Bag Tag" System (deferred fromJune8, 2008 General Committee Meeting) General Committee recommends; THAT report PW08-019 — Introduction of a "Bag Tag" System be deferred to the June 24, 2008 Council meeting. CARRIED 14. PLOB-061 — Downtown Secondary Plan General Committee recommends: THAT report PL08-061 — Downtown Secondary Plan be deferred to discussions pertaining to the second quarterstatus report; and THAT a meeting he held in early July 2008. CARRIED 4. CS08-027—Council Pending List General Committee recommends: THAT report CS06-027 — Council Pending List be deferred to the June 24, 2008 Council meeting. CARRIED IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Councillor Granger requested that the Director of Public Works consider the VIVA bus stop receptacles when reviewing the new receptacles for the downtown core. - - Councillor MacEachern asked whether the outstanding issues pertaining to clowns and the band have been resolved for the Canada Day Parade to which the Director of leisure Services responded that they have been. Councillor Granger requested that the matter pertaining to a storage box for the Farmers; Market be reviewed and resolved. Mayor Morris advised that a mandatory staff meeting was held recently and she requested that the CAD provide a summary of comments made by staff on the feedback form which was distributed. The Mayor advised that staff requested more information on Council's vision and achievements and that she will be working on providing a bulletin every Wednesday following the meetings for staff to review. Further, the Mayor also advised that she will be working on providing information on Council's achievements in a condensed format to be posted on the intranet and that Council's Priority List will be made available for staff to review as well. Mayor Morris advised that she is attempting to negotiate a lesser fee with the Queen's York Rangers for the Canada Day Parade. X CLOSED SESSION None -22- COUNCIL - JUNE 24, 2008 ITEM General Committee Report No. 08-26 Tuesday, June 17,2008 XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 1125 p,m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 08-26 IS SUBJECT TO FINAL APPROVAL. AT COUNCIL ON TUESDAY, JUNE 24, 2008. -23- COUNCIL - JUNE 24, 2008 ITEM # 2 - TOWN OF AURORA AURORA GENERAL COMMITTEE No. EAC08-06 SUBJECT: EnvironmentalAdvisory Committee -Recommendation Summary from June 5, 2008 . FROM: Environmental Advisory Committee DATE: June 24, 2008 RECOMMENDATIONS Environmental Advisory Committee Meeting Record No. 08-05 dated Thursday, May 1, 2008 THAT the meeting Record No. 08-05 dated May 1, 2008 be adopted. 2a) Delegation - Brian Peterkin, York Environmental Stewardship, MNR THAT it be recommended to Council that the delegation by Mr. Brian Peterkin, Stewardship Coordinator, York Environmental Stewardship, Ministry of Natural Resources be received. 2b) Delegation - Ms Rebecca Beaton -- Water Restrictions THAT it be recommended to Council that the delegation by Ms Rebecca Beaton be received; and THAT Ms Beaton be requested to forward a copy of her recommendations to the Clerk's Office to be placed on the September 4, 2008 Environmental Advisory Committee agenda. 3. Ms Rebecca Beaton — Water Restrictions No action required 4. Home Show Update - Discussion THAT it be recommended to Council that the verbal report by Catherine Marshall be received for information. -24- COUNCIL - JUNE 245 2008 ITEM # 2 2 June 5. 6. M No EAC08-06 Biodegradable, Reusable and Recyclable Containers - Discussion THAT it be recommended to Council that staff be requested to follow up to determine why recycling containers were not available at the June 4, 2008 reception following the Aurora Civic Awards event. Aurora Strategic Plan - Environmental Goals & Actions — Discussion THAT it be recommended to Council that the Director of Public Works be requested to provide a report with respect to the Aurora Strategic Plan — Environmental goals and actions. Environmental Advisory Committee Pending List THAT it be recommended to Council that the Environmental Advisory Committee Pending List and verbal update by the Director of Public Works be received. 8.. Town of Aurora Stormwater Ponds Vegetation & Wildlife Study -- Letter from Canadian Wildlife Service & Copy of Article in .Landscape Architecture Quarterly 2008 Winter Edition THAT it be recommended to Council that the letter from the Canadian Wildlife Service and copy of article in Landscape Architecture Quarterly 2008 Winteredition regarding the Town of Aurora Stormwater Ponds Vegetation & Wildlife Study be received. 9. Discussion regarding Pesticide/Herbicide Use in the Town of Aurora THAT it be recommended to Council that staff be requested to implement a provision in the pesticides by-law that would allow a permit to be issued by the Town in extenuating circumstances; and THAT the proposed revisions to the pesticides by-law go directly to Council. 10. Correspondence from Mayor Morris regarding FCM Award for Northern 6 Municipalities of York Region Waste Program THAT it be recommended to Council.that the correspondence from Mayor Morris regarding FCM Award for Northern 6 Municipalities of York Region Waste Program be received. -25- COUNCIL - JUNE 24, 2008 ITEM # 2-s June 24, 2008 - 3 - Report No EAC08-06 11. Request for Approval of EAC Committee Expenses THAT it be recommended to Council that approval be given to reimburse Gordon Barnes in the amount of $353.96 for material for the 2008 Bird Box Program and photocopy costs for 2008 Home Show public materials. TTACHMENTS Attachment #1 — Environmental Advisory Committee Minutes of June 5, 2008 Prepared by: Karen Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222 K ' en Ewa - Administrative Co-ordinator/Deputy Clerk On behalf of the Environmental Advisory Committee -26- COUNCIL - JUNE 245 2008 ITEM # Committee: Date: Time and Location AuR`oRA COMMITTEE MINUTES MEETING NO. 08-06 Environmental Advisory Committee Thursday, June 5, 2008 7:00 p.m., Leksand Room Committee Members: Peter Piersol, Chair, Gordon Barnes, Robert Cook, Councillor Gaertner, Councillor Gallo, Councillor MacEachern, Vice - Chair, Catherine Marshall, David Tomlinson and Susan Walmer Absent: Carol Cooper and Richard Wizemann Other Attendees: Ilmar Simanovskis, Director of Public Works and Elma Stevenson, Committee Secretary Chair Peter Piersol called the meeting to order at 7:05 p.m. Committee extended congratulations to John Gallo on his recent appointment to Aurora Council and Susan Walmer for being named 2008 "Citizen of the Year". DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Susan Walmer Seconded by Councillor MacEachern THAT the agenda with the following additional items be approved.: ➢ New Item 9 — Discussion regarding Pesticide/Herbicide Use in the Town of Aurora ➢ New Item 10 — Correspondence from Mayor Morris regarding FCM Award for Northern 6 Municipalities of York Region Waste Program CARRIED - 27 - COUNCIL - JUNE 24, 2008 ITEM # 2-5 Environmental Advisory Committee Record No. 08-06 Thursday, June 5, 2008 ADOPTION OF MINUTES Environmental Advisory Committee Meeting Record No. 08-05 dated Thursday, May 1, 2008 Moved by Robert Cook Seconded by David Tomlinson THAT the meeting Record No. 08-05 dated May 1, 2008 be adopted. DELEGATIONS 2a) 2b) CARRIED Brian Peterkin, York Environmental Stewardship, MNR Mr. Brian Peterkin, Stewardship Coordinator, York Environmental Stewardship, Ministry of Natural Resources made a presentation regarding the York Environmental Stewardship program. The stewardship is a council of volunteers from York Region representing private landowners, conservation/resource agencies and associations, environmentalists and naturalists who provide information and education on natural resource management practices to York Region landowners and undertake environmental projects. Projects related to stream/wetland restoration, school environmental programs, the Ontario Stewardship Rangers youth employment and joint initiatives with neighbouring Stewardship Councils are carried out by this organization, i.e, Bogart Creek Restoration Project. Moved by Gordon Barnes Seconded by Councillor Gallo THAT it be recommended to Council that the delegation by Mr. Brian Peterkin, Stewardship Coordinator, York Environmental Stewardship, Ministry of Natural Resources be received. CARRIED Ms Rebecca Beaton — Water Restrictions Ms Beaton made a delegation and presented information regarding water restrictions in the Region of York. Ms Beaton provided statistical data relating to Permits -to -Take Water and applications and/or approvals for water taking in the Region of York. -28- COUNCIL - JUNE 24, 2008 ITEM # 2.6 Environmental Advisory Committee Record No. 08-06 Thursday, June 5, 2008 Moved by Robert Cook Seconded by Councillor MacEachern THAT it be recommended to Council that the delegation by Ms Rebecca Beaton be received; and THAT Ms Beaton be requested to forward a copy of her recommendations to the Clerk's Office to be placed on the September 4, 2008 Environmental Advisory Committee agenda. . CARRIED MATTERS ARISING FROM PREVIOUS MINUTES 3. Ms Rebecca Beaton —Water Restrictions (Refer to Item 2b above for disposition.) 4. Home Show Update - Discussion Moved by David Tomlinson Seconded by Councillor Gaertner THAT it be recommended to Council that the verbal report by Catherine Marshall be received for information. CARRIED 5. Biodegradable, Reusable and Recyclable Containers - Discussion Moved -by Catherine Marshall Seconded by MacEachern THAT it be recommended to Council that staff be requested to follow up to determine why recycling containers were not available at the June 4, 2008 reception following the Aurora Civic Awards event. CARRIED -29- COUNCIL - JUNE 24, 2008 11TEM# 2.7 Environmental Advisory Committee Record No. 08-06 _ Thursday, June 5, 2008 6. Aurora Strategic Plan — Environmental Goals & Actions — Discussion Moved by Robert Cook Seconded by Councillor Gallo THAT it be recommended to Council that the Director of Public Works be requested to provide a report with respect to the Aurora Strategic Plan — Environmental goals and actions: CARRIED MATTERS FOR CONSIDERATION 7. Environmental Advisory Committee Pending List Moved by Catherine Marshall Seconded by David Tomlinson THAT it be recommended to Council that the Environmental Advisory Committee Pending List and verbal update by the Director of Public Works be received. INFORMATIONAL ITEM 8. Town of Aurora Stormwater Ponds Vegetation & Wildlife Study — Letter from Canadian Wildlife Service & Copy of Article in Landscape Architecture Quarterly 2008 Winter Edition Moved by Catherine Marshall Seconded by Councillor MacEachern THAT it be recommended to Council that the letter from the Canadian Wildlife Service and copy of article in Landscape Architecture Quarterly 2008 Winter edition regarding the Town of Aurora Stormwater Ponds Vegetation & Wildlife Study be received. CARRIED 9. Discussion regarding PesticidelHerbicide Use in the Town of Aurora Committee held a discussion regarding the proposed by-law to prohibit the use of pesticides for cosmetic purposes in Aurora. Committee expressed their general opposition to the use of pesticides/herbicides for cosmetic purposes in view of the potential for harm to people's health and the environment. However, Committee stated its support of careful, responsible and controlled use of pesticides and herbicides in certain circumstances to preserve and protect the -30- COUNCIL - JUNE 24 2008 ITEM # Environmental Xdvisory Committee Record No. 08-06 Thursday, June 5, 2008 environment. It was suggested that Council consider the use of permits for practical controlled use in certain circumstances where it would be considered appropriate and useful. Moved by Councillor MacEachern Seconded by Councillor Gallo , THAT it be recommended to Council that staff be .requested to implement a provision in the pesticides by-law that would allow a permit to be issued by the Town in extenuating circumstances; and THAT the proposed revisions to the pesticides by-law go directly to Council. CARRIED Moved by David Tomlinson Seconded by Gordon Barnes THAT the meeting be extended past 9:00 p.m. CARRIED 10. Correspondence from Mayor Morris regarding FCM Award for Northern 6 Municipalities of York Region Waste Program Moved'by Catherine Marshall Seconded by Councillor MacEachern THAT it be recommended to Council that the correspondence from Mayor Morris regarding FCM Award. for Northern 6 Municipalities of York Region Waste Program be received. CARRIED NEW BUSINESS 11. Request for Approval of EAC Committee Expenses Moved by Robert Cook Seconded by Councillor Gaertner THAT it be recommended to Council that approval be given to reimburse Gordon Barnes in the amount of $353.96.for material for the 2008 Bird Box Program and photocopy costs for 2008 Horne Show public materials. CARRIED -31- COUNCIL - JUNE 24,.2008 Environmental Advisory Committee Record No. 08-06 Thursday, June 5, 2008 ADJOURNMENT Moved by Robert Cook THAT the meeting be adjourned at 10:05 p.m. CARRIED c/ot Pet r Piersol, Chair JITEM# 2 - s -32- COUNCIL.- JUNE 24, 2008 ITEM # 3 - Committee: Date: Time and Location: r �- AumaxA COMMITTEE MINUTES MEETING NO. 08-05 Heritage Advisory Committee Monday June 9, 2008 7:00 p.m., Holland Room Committee Members: Chair, S. Rycombel, Councillor B. McRoberts, A. Godschalk, L. McKenzie, J. McIntyre, Members Absent: Councillor Collins-Mrakas, J. Stuart, D. Smith, B. Newman Other Attendees: M. Seaman Community Planner, B. Panizza Director of Corporate Services, DECLARATIONS OF INTEREST Councillor McRoberts declared a pecuniary interest on Item #2, Wells St. Public School as he is an employee of the York Region District School Board. APPROVAL OF AGENDA Moved by J. McIntyre Seconded by L. McKenzie THAT.the agenda as circulated by the Corporate Services Dept. be approved: Dufflt7 l ADOPTION OF MINUTES Moved by Councillor McRoberts. Seconded by L. McKenzie THAT the Heritage Advisory Committee of Aurora meeting minutes HAC08-04, dated Monday May 12, 2008 be adopted. CARRIED - 33 COUNCIL - JUNE 24, 2008 11TEM# 3-2 -34- COUNCIL - JUNE 24, 2008 JITEM# 3-3 Heritage Advisory Committee Record No. 08-05 Page 2 of 2 Monday June 9, 2008 DELEGATIONS Mr. A. Godschalk made a presentation on the effect of seismic activities in the City of Los Angles and other surrounding communities in southern California has had on older heritage buildings during previous earth quakes. Mr. Godschalk provided a slide presentation which showed various methods that have been undertaken in —these communities to ensure that buildings are strengthened and secured to prevent any damage in the future. Mr. J. McIntyre left the meeting at this time 7:35 p.m. Mr. K. Wehrenberg addressed the committee regarding the Sheppard Bush Conservation Area Gardens and suggested that the gardens could be extended to provide for an expanded organic heritage garden in conjunction with the York Regional Food Network. Mr. Dave Heard of the Farmers Market addressed the committee to express their support for a walking tour of the Southeast Old Aurora district in conjunction with the Farmers Market. ADJOURNMENT Due to a lack of quorum the meeting.be adjourned at 7:55 p.m CARRIED -35- COUNCIL - JUNE 24, 2008 ITEM -36- COUNCIL - JUNE 24, 2008 JITEM# 4-1 1 TOWN OF AURORA AURoxA GENERAL COMMITTEE No. TSAC08-04 SUBJECT: Traffic Safety Advisory Committee.- Recommendation Summary from June 11, 2008 DATE: June 24, 2008 RECOMMENDATIONS 1. Traffic Safety Advisory Committee Meeting Record No. 08-03, dated Wednesday, May 14, 2008 THAT the Traffic Safety Advisory Committee minutes 08-03, dated Wednesday, May 14, 2008, be adopted. DELEGATIONS a) Mr. Andrew Pick and Mr. Ian Clark Re: Traffic Calming on Fleury Street THAT the comments of the delegates be received and referred to item 2. 2. TSAC08-007 — Speeding and Traffic Concems on Fleury Street THAT, based on the results of the.traffic and speed data, no further action be taken at this time; and THAT York Regional Police be requested to increase enforcement of the one way street on the north part of Fleury Street; and THAT a letter be sent to Mr. Andrew Pick and Mr. Ian Clark with the TSAC's recommendations; and THAT the matter be reviewed again in September, 2008 once the survey has been completed. -37- COUNCIL - JUNE 24, 2008 ITEM # 4-2 June 24, 2008 2 - Report No. TSAC08-04 3. TSAC08-008 — Request for School Crossing Guards at the River Ridge Boulevard and Conover Avenue Traffic Circle THAT school crossing guards be provided during the a.m. and p.m. peak periods at the east and south legs of River Ridge Boulevard and ConoverAvenue traffic circle starting September 2008; and THAT pavement markings, school crossing ahead, and school crossing signs be installed for both legs; and , THAT a letter be sent to Dr. Lisa Walsh, Principal of Hartman Public School, with the TSAC's recommendations. 4. TSAC08-009 — Notification Process for By-law Amendments THAT the Notification Policy as outlined in report TSAC08-009 be adopted; and THAT the Interested Party Form included in the Notification Policy be made available on-line to residents. 5. Extract from June 3, 2008 General Committee Meeting Re. Replacement Committee Appointments THAT the extract regarding 'Replacement Committee Appointments" be received for information. 6. Traffic Safety Advisory Committee Pending List THAT the.Traffic Safety Advisory. Committee Pending List be referred to staff to review and to bring back a condensed list which also identifies the deletions. 7. Correspondence from Ms Tracey St. Germain Re: Request for Traffic Light at Tamarac Trail & Lee Gate (Added Item) THAT the correspondence from Ms Tracey St. Germain regarding a request for a traffic light at Tamarac Trail & Lee Gate be received as information; and THAT the matter be referred back to staff for a report; and THAT a letter be sent to Ms St. Germain with the TSAC's recommendations. -38- COUNCIL - JUNE 24, 2008 ITEM # June 24, 2008 - 3 - Report No. TSAC0S-04 8. Correspondence from Diane Silverio Re: Sightline Issue (Added Item) THAT the correspondence from Ms Diane Silverio regarding a sightline issue on Pinnacle Trail be received as information. 9. Correspondence from Mr. Nick Harvey Re: Island Median on Hollidge Blvd. between Bayview Avenue and McMaster Avenue (Added Item) THAT the correspondence from Mr. Nick Harvey regarding the island median on Hollidge Blvd. between Bayview Avenue and McMaster Avenue be received as information; and THAT the matter be referred back to staff to request that the Parks Department ensure that the excessive vegetation is kept trimmed; and THAT staff send a letter to Mr. Nick Harvey advising him that the sightline has been deemed not to be an issue and that Parks has been requested to keep the vegetation trimmed. ATTACHMENTS Attachment #1 — Traffic Safety Advisory Committee Minutes of June 11, 2008 Prepared by: Carol Clark, Council/Committee Secretary Ext. 4227 Carol Clark Council/Committee Secretary On behalf of the Traffic Safety Advisory Committee -39- COUNCIL - JUNE 245 2008 ITEM # Committee: Date: Time and Location AuiI oRA COMMITTEE MINUTES MEETING NO. 08-04 Traffic Safety Advisory Committee Wednesday, June 11, 2008 7:00 p.m., Council Chambers Committee Members: Councillor Granger, Acting Chair, Rino Roncadin, Dave Watson, and Carmen Zambri Absent: 1 vacancy, Mike Walters, Vice -Chair, Brett Cole, Horst Wizemann Other Attendees: Jamal Massadeh, Traffic/Transportation Analyst, Chris Alexander, By-law Services Co-ordinator, Cynthia Skillins, PACT and Carol Clark, Council/Committee Secretary Councillor Granger, Acting Chair called the meeting to order at 7:05 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Carmen Zambri Seconded by Rino Roncadin THAT the agenda, with the following additional items, be approved: ➢ New Delegation a) — Mr. Andrew Pick & Mr. Ian Clark Re: Traffic Calming on Fleury Street ➢ New Item 7 — Correspondence from Ms Tracey St. Germain . Re: Request for Traffic Light at Tamarac Trail & Lee Gate. ➢ New Item 8 — Correspondence from Ms Diane Silverio Re: Sightline Issue on Pinnacle Trail -40- COUNCIL - JUNE 245,2008 ITEM # Traffic Safety Advisory Committee Record No. 08-04 Wednesday, June 11, 2008 ➢ New Item 9 — Correspondence from Mr. Nick Harvey Re: Island Median on Hollidge Blvd. between Bayview Avenue and McMaster Avenue ADOPTION OF MINUTES Traffic Safety Advisory Committee Meeting Record No. '08-03, dated Wednesday, May 14, 2008 Moved by Carmen Zambri Seconded by Rino Roncadin THAT the Traffic Safety Advisory Committee minutes 08-03, dated Wednesday, May 14, 2008, be adopted.. CARRIED DELEGATIONS a) Mr: Andrew Pick and Mr. Ian Clark Re: Traffic Calming on Fleury Street Mr. Andrew Pick addressed the committee regarding the impact on Fleury Street traffic as a result of traffic calming measures which have been put in place. Mr. Pick advised that there is a need for greater police presence on the street, and suggested that, due to Fleury Street being only. 130 metres long and having narrow; slightly raised paved walkways as sidewalks, it should not be compared to other streets when deciding on the speed limit. Mr. Pick requested that a 30 km per hour speed limit be implemented. As well, Mr. Pick suggested that any data obtained should be compared to pre -traffic calming studies. Mr. Pick requested that the Traffic Safety Advisory Committee defer any recommendations regarding Fleury Street until: a. The traffic study is undertaken; b. Comparative results for the whole quadrant, along with past and present data for each street, are published; c. The delegates can prepare a comprehensive impact assessment on Fleury Street within the context of traffic volumes in the whole quadrant. Mr.. Ian Clark addressed the committee to request that any decisions regarding Fleury Street be postponed until the situation is fully reviewed. Mr. Clark advised that traffic volume has increased by 30% on Fleury Street and that non- -41- COUNCIL - JUNE 24, 2008 �JTEM# 4-6 Traffic Safety Advisory Committee Record No. 08-04 Wednesday, June 11, 2008 neighbourhood type traffic such as an 18 wheeler, delivery trucks, tow trucks and couriers are now using Fleury Street, which had not previously been the case. A further concern, Mr. Clark stated, is that cars are now going the wrong way on this one-way street. Mr. Clark requested that police presence be increased on Fleury Street, particularly between the hours of 7:00 a.m. _ 9:00 a.m. and 4:00 p.m. — 6:00 p.m. on weekdays, as well as on weekends. Moved by Carmen Zambri Seconded by Rino Roncadin THAT the comments of the delegates be received and referred to item 2. a 1:IR Dl MATTERS FOR CONSIDERATION 2. TSAC08-007 - Speeding and Traffic Concerns on FleuryStreet Moved by Rino Roncadin Seconded by Carmen Zambri THAT, based on the results of the traffic and speed data, no further action be taken at this time; and THAT York Regional Police be requested to increase enforcement of the one way street on the north part of Fleury Street; and THAT a Metter be sent to Mr. Andrew Pick and Mr. Ian Clark with the TSAC's recommendations; and THAT the matter be reviewed again in September, 2008 once the survey has been completed. CARRIED 3. TSAC08-008 — Request for School Crossing Guards at the River Ridge Boulevard and Conover Avenue Traffic Circle Moved by Rino Roncadin Seconded by Dave Watson THAT school crossing guards be provided during the a.m. and p.m. peak periods at the east and south legs of River Ridge Boulevard and Conover Avenue traffic circle starting September 2008; and THAT pavement markings, school crossing ahead, and school crossing signs be installed for both legs; and -42- COUNCIL - JUNE 24, 2008 ITEM # 4 - Traffic Safety Advisory Committee Record No. 08-04 Wednesday, June 11, 2008 THAT pavement markings, school crossing ahead, and school crossing signs be installed. for both legs; and THAT a letter be sent to Dr. Lisa Walsh, Principal of Hartman Public School, with the TSAC's recommendations. CARRIED Moved by Carmen Zambri Seconded by Rino Roncadin THAT items 7, 8 and 9 be brought forward for discussion. CARRIED 7. Correspondence from Ms Tracey St. Germain Re: Request for Traffic Light at Tamarac Trail & Lee Gate (Added Item) Moved by Carmen Zambri Seconded by Rino Roncadin THAT the correspondence from Ms Tracey St. Germain regarding a request for a traffic light at Tamarac Trail & Lee Gate be received as information; and THAT the matter be referred back to staff for a report; and THAT a letter be sent to Ms St. Germain with the TSAC's recommendations. CARRIED 8. Correspondence from Diane Silverio Re: Sightline Issue (Added Item) Moved by Rino Roncadin Seconded by Carmen Zambri THAT the correspondence from Ms Diane Silverio regarding a sightline issue on Pinnacle Trail be received as information. CARRIED -43- COUNCIL - JUNE 24, 2008 JiTEM # Traffic Safety Advisory Committee Record No. 08-04 Wednesday, June 11, 2008 9. Correspondence from Mr. Nick Harvey Re: Island Median on Hollidge Blvd. between Bayview Avenue and McMaster Avenue (Added Item) Moved by Rino Roncadin Seconded by Carmen Zambri THAT the correspondence from Mr. Nick Harvey regarding the island median on Hollidge Blvd. between Bayview Avenue and McMaster Avenue be received as information; and THAT the matter be referred back to staff to request that the Parks Department ensure that the excessive vegetation is kept trimmed; and THAT staff send a letter to Mr. Nick Harvey advising him that the sightline has been deemed not to be an issue and that Parks has been requested to keep the vegetation trimmed. C"_, 17ID 4. TSAC08-009 — Notification Process for By-law Amendments The committee members discussed the Interested Party Form and determined that a section entitled "Area of Concern" should be added after "Contact Information". Moved by Carmen Zambri Seconded by Dave Watson THAT the Notification Policy as outlined in report TSAC08-009 be adopted; and THAT the Interested Party Form included in the Notification Policy be made available on-line to residents. CARRIED -44- COUNCIL - JUNE 24, 2008 ITEM # Traffic Safety Advisory Committee Record No. 08-04 Wednesday, June 11, 2008 INFORMATIONAL ITEMS 5. Extract from June 3, 2008 General Committee Meeting Re: Replacement Committee Appointments Moved by Rino Roncadin Seconded by Carmen Zambri THAT the extract regarding "Replacement Committee Appointments' be received for information: CARRIED 6. Traffic Safety Advisory Committee Pending List Moved by Rino Roncadin Seconded by Dave Watson THAT the Traffic Safety Advisory Committee Pending List be referred to staff to review and to bring back a condensed list which also identifies the deletions. CARRIED NEW BUSINESS Carmen Zambri inquired whether the Traffic Calming Policies have been posted on the web yet, to which the Traffic/Transportation Analyst responded that they have not yet been posted but that he would ensure that they are. Further, Councillor Granger requested that a status report be brought back to the committee in September. Councillor Granger inquired about the Road Watch program to which the Traffic/Transportation Analyst responded that a new launch is being worked on for May 2009 and that it has been adopted by York Regional Police. Rino Roncadin gave a. Notice of Motion regarding P.A.C.T. representing the Traffic Safety Advisory Committee on the York Region Road Watch Committee. Councillor Granger requested that the matter be included on the committee's September 10, 2008 agenda. -45- COUNCIL - JUNE 24, 2008 ITEM Traffic Safety Advisory Committee Record No. 08-04 Wednesday, June 11, 2008 ADJOURNMENT Moved by Carmen Zambri THAT the meeting adjourn at 8:50 p.m. Councillor Sti Acting Traffic r CARRIED Committee Chair -46- COUNCIL - JUNE 24, 2008 ITEM # s - AW AuRo— A EXTRACT FROM GENERAL COMMITTEE MEETING NO. 08-26 HELD ON TUESDAY, JUNE 17, 2008 12. PW08-019 — Introduction of a "Bag Tag" System (deferred from June 3, 2008 General Committee Meeting) (deferred from June 17, 2008 General Committee Meeting) General Committee recommends: THAT report PW08-019 — Introduction of a 'Bag Tag" System be deferred to the June 24, 2008 Council meeting. CARRIED -47- COUNCIL - JUNE 24, 2008 JITEM# 5-a /�. TOWN OF AURORA AURORA GENERAL: COMMITTEE REPORT No. PW08-019 SUBJECT: Introduction of a "Bag Tag" System FROM: IlmarSimanovskis, Director of Public Works DATE: June 3, 2008 RECOMMENDATIONS THAT Council adopt the implementation of a "Bag Tag" program as outlined in the details of Report No. PW08-019; and THAT Council amend the Town's current Waste ManagementBy-IawNo.4931.07.Eto incorporate the provisions of the new "Bag Tag" program. BACKGROUND Council, at its meeting of March 18, 2008, in consideration of Report No. PW08-012 — Waste Management Update, had directed "staff to review options to allow waste pick up beyond the current limits including investigating the merits of implementing a "Bag Tag" system". As had been described in Report No. PW08-012, the Town's current policy only allows a maximum of three bags or items per pickup for households and ten bags per industrial unit. The Town of Aurora has historically not had any such bag tag program in place and is one of the few remaining local area communities to adopt such a practice. There are currently no formal alternatives to accommodate disposal of waste in excess of these limits. Staff have been continuing to receive feedback from the public on this matter through the complaint call log system. Unsurprisingly, the overwhelming majority of calls are in favour of implementing a program similar to that of other neighbouring communities. Particularly during peak cleaning periods such as the spring time, residents have been more so approaching the Town for exceptions to the current policy. Staff have now completed the investigation on the merits to implement a new bag tag program, as well as the evaluation of other alternatives to the excess bag matter. Based on these findings, staff are now presenting the recommended direction and the structured details of the new practice. -48- COUNCIL - JUNE 24, 2008 ITEM # 5-3 June 3, 2008 - 2 - COMMENTS 1.0 Discussion 1.1 Program Discoveries No. PW08-019 When the new three stream waste program started in September last year, staff received weekly calls inquiring if a bag tag system was or would be in place. Though the call volumes on this matter were not extreme, there were however few special challenges with some Aurora residents. There have been exceptional circumstances where some families could not maintain a three bag limit. For example, homes with special care residents, group homes, in times of moving, especially large families and other unique circumstances requiring the occasionally large waste output. Though limited in number and because there is no formal system currently in place to accommodate these conditions, temporary arrangements have been made and will continue until the new recommended policy can be implemented. To further provide a comparison on such policies, attached as Appendix "A" shows a table depicting a survey from our neighbouring York Region communities that outlines the various approaches to the maximum bag limits. From the attached table of seven local area communities, the average maximum bag limits are noted at three with a bag tag program in place to accommodate excess bags at an average cost of $2.00 per tag. 1.2 Potential Benefits of a Bag Tag System Implementing a bag tag system would further enhance the Town's waste diversion from landfill by encouraging residents to favour participating in the no charge recycling and composting programs by introducing a fee for accumulating more than three bags. At the present time, even though it is in contravention of policy, the curb side collection contractor may on occasion pick up excess bags without staff's knowledge. Though on- going monitoring programs are in place to control this, it is known that this does occur on occasion as a result of resident's insistence. Having a bag tag system can also increase awareness of modern waste management standards, and bring to light the actual economic and environmental costs associated with waste generation and disposal. Once those costs are understood, residents may become more interested in a variety of waste management issues including reduction, collection, disposal and illegal dumping. -49- COUNCIL - JUNE 24, 2008 STEM # June 3 2008 - 3 - Report No. PW08-019 1,3 Challenges The Town of Aurora may encounter difficulty with some residents who may initially perceive the switch to a bag tag program as an attempt to raise garbage rates through an added tax. The approach to responding to this challenge will be through a thorough and informative communications plan that will inform residents well in advance about the costs of the existing waste management practices and the Town's goals of meeting the public's needs through a user pay philosophy. Other administrative and logistical challenges may present themselves upon program implementation, though through discussion with other local area municipalities, it is not anticipated that the program would pose any significant difficulties. 2.0 Program Details 2.1 Type of Bag Tag Program The program model would be similar to that of other communities, whereby residents of Aurora would purchase their own bag tag stickers at designated Town locations. When residents put out their extra bags of garbage, they must ensure all bag tag stickers are wrapped around the neck of the garbage bag. If garbage cans or bundles are used, residents must try and ensure the bag tag stickers are attached to the top lid of the garbage can or top of the bundle. It may not always be clear to the resident what amount of material can be labelled with each tag. This will be especially evident with bundle waste and other bulk items. In these situations, Town staff would be able to advise the resident and offer alternative options such as use of regional transfer stations or hazardous waste drop points. 2.2 Where Residents Are to Purchase Buy Tags The residents of Aurora will be able to purchase bag tag stickers at the Town Hall, Public Works Yard, Seniors' Centre and at the three recreational centres. The program will limit the purchases from only these Town facilities and at this time. The potential for sale at local retail establishments will be reviewed and monitored through the initial stages of the program launch. In regards to program models in other communities, the matter of sales from retail establishments varies throughout the Region. An example of the standard bag tags used throughout other communities is provided on the attached Appendix "B", a similar tag with Aurora's corperate.logo is proposed for this program. -50- COUNCIL - JUNE 24, 2008 JITEM# 5-5 June 3, 2008 - 4 - Report No. PW08-019 2.3 Cost of Bag Tags The program has established a selling price of the bag tags in the amount of $2.00 each. Residents would be able to purchase the tickets individually or buy them in quantities of eleven for $20.00. This would provide incentive for higher bulk purchases. Staff has set the bag tag cost by factoring in administration costs,production costs and the added waste collection fees that would be associated with the weight of a typical garbage bag. Staff also took into account what other municipalities in the surrounding area are charging for bag tags, whereby the set $2.00 per bag is in line with the Regional average. It was further suggested that the tags be purchased only by cash, similarto that of the blue boxes and green bins. This assists in keeping costs, logistics and administration to a minimum. In respect to budget impacts, there are no financial impacts anticipated through the implementation of the program, as a result of the user fee calculation used to set the bag tag costs. The program is based on a self funding model that is aimed to zero balance the line item that will be established onto the 2009 Operations Budget. The funds and revenue generated to implement the program are to proceed through existing cost centres, in the Waste Management budget, until new specific line items are established in subsequent budget years. 2.4 Maximum Limit on Bag Tags The program recommendation proposes a 10 bag maximum with affixed bag tags, which is above and beyond the standard 3 bag limit. This provides residents a potential of placing out a total of 13 bags every other week. Staff feels that this is a significant amount in resolving the issue with extraordinary circumstances, and is also in line with the Regional averages. The same limits are to be applied in the Industrial Commercial Institutional (ICI) sector, whereby, a maximum of 10 bags with affixed tags per/unit plus their regular 10 bags per/unit; giving each unit a potential total of 20 bags per unit. 2.5 Communications Program The principle component of the program implementation will be the communications plan, whereby staff will be working closely with the Communication Department in conveying information to the public. Staff will be utilizing for one, the standard communications medium to disseminate the new program details, i.e. local papers, notices on the Town of Aurora's website, Town's bulletin board, and the use of mobile signs at major locations in town. -51- COUNCIL - JUNE 24, 2008 JITEM # June 3, 2008 - 5 - Report No. PW08-019 2.6 Administration of Program The program administration will be performed through currentwaste management staff and other Public Works administrative staff. The establishment of cash transaction mechanics and processes, tag logistics; accounting, purchasing and other program parameters will be undertaken through the Public Works Department, with assistance and support from the Finance Department. Tag inventory controls and financial transaction auditing process acceptable to the Treasurer will also be observed to ensure the integrity of the program. It is not anticipated that the administration of the program will pose a significant increase in staff time and resources as such functions currently exist in some manner throughout the noted Town facilities, i.e., blue box and green bin sales, recreational administration, library transactions, etc. 2.7 Goals for Bag Tag Launch Some established goals and merits for implementing such a program are: • Encourage waste minimization and recycling/compost programs; • Raising sufficient revenue to cover vender costs and administration fees; • Modify, if necessary, the preliminary pricing rate structure based on comparison of cost data generated and revenue figures calculated. If estimated costs and revenues are significantly different, a review and rearrangement of the program components identified may need to occur; • Provide a tool for existing staff to enforce anti -litter and illegal dumping by-laws. • Provide alternatives to special needs residents, such as multi -family, large households, day cares, group homes, home care households, etc. 3.0 By -Law Amendment The introduction of a bag tag program will require an amendment to the existing Waste Management By -Law to encompass the new limits, practices and enforcements associated with the adopted system. Of special note, an added provision has been added to the Enforcement and Penalties section of the new by-law, to account for when the Town is occasionally in the position of having to pick up waste and garbage from properties that place material out, which is in non-compliance of the by-law provisions. This is a standard waste management provision which provides authority to impose fees. The attachment Appendix "C" outlines the new provisions of the program and is included in the recommendations for Council's approval. -52- COUNCIL - JUNE 24, 2008 ITEM # 5-7 June 3. 2008 - 6 - Report No. PW08-019 OPTIONS Council may wish to forego the implementation of a bag tag system to help control bag limits and continue with the current informal practice. FINANCIAL IMPLICATIONS The financial implications to adopt.the bag tag program are provided in the body of the report, whereby reference is made to the self funding model of the proposal. CONCLUSIONS With the introduction of a bag tag system, the Town will continue to contribute to the achievement of increased waste diversion and continue to meet waste management objectives by introducing a financial incentive to minimize solid waste and maximize diversion through the 3R's and composting. Such a program is a standard practice through.out other Regional communities and will help promote customer awareness through waste management program consistencies. Staffs has reported on a number of program details and advantages that will further the Town's strategic waste management goals and continue to lead to a more controllable environment, 'increased waste diversion rates and improved overall customer satisfaction. LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistent with the attributes of a sustainable community. Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D2: Enhance customer service ATTACHMENTS Appendix "A" - Maximum Bag Limit Survey Appendix "B" - Example Bag Tags Appendix "C" - Amendment to By -Law No. 4931-07E -53- COUNCIL - JUNE 24, 2008 11TEM# 5 -11 June 3, 2008 - 7 - Report No. PW08-019 PRE -SUBMISSION REVIEW Management Team Meeting - May 21, 2008 Prepared by. Peter Horvath, Manager of Operations Services- Ext. 3446 llmar anovskis Director of Public Works a John S. Rogers Chief Administrative Officer -54- COUNCIL - JUNE 245 2008 ITEM # APPENDIX "A" SURVEY OF SURROUNDING MUNICIPALITIES TOWN BAG LIMIT BAG TAG TAG $ AMOUNT PROGRAM Town of Georgina 1 Bag Limit Max. of 4 bags. $1.00/Ticket — can Total bags including require bag tags. be purchased tags — 5 Bags Can be purchased separately or in at: Municipal bulk. buildings, convenient stores, grocery stores, etc. Town of King 3 Bag Limit Max. of 3 bags $1.00/Ticket — Must Total bags including require tags. Can purchase a min. of 5 tags — 6 Bags be purchased only bag tags. Total at Municipal office. amount $5.00 Town of Markham 3 Bag Limit Max: of 10 Bags Cost for the tickets required with tags. is FE7 of charge. Can be purchased The tickets are at Civic Center, and distributed in Community quantities of 10. Recycling depots Town of Newmarket 3 Bag Limit Max. of 3 bags Tickets are sold in Total bags including require tags. Can packages of 5 for, tags - 6 Bags be purchased at the total amount of Town Hall, Leisure $11,00 Centers and Public Library. Town of Richmond 4 Bag Limit Tickets can be Tickets are $2.00 Hill No limit for # of purchased at Town each. Must be sold tagged items Hall, Civic Centers, in packages of 5. Public Libraries, and Total amount of Community Centers $10.00 City of Vaughan 3 Bag Limit Tickets can be Tickets are sold in No limit for # of purchased at packages of 10 for a tagged items Community Centers, total amount of and Public Works $10.00 Bldg. Town of Witchurch- 3 Bag Limit Tickets can be $2.00/Ticket — can Stouffville No Limit for# of purchased at variety be purchased tagged items stores, gas stations, separately or in Town Hall, etc. bulk. - 55 - COUNCIL - JUNE 24, 2008 ITEM Appendix "B - Bag Tag Examples -56- COUNCIL - JUNE 24, 2008 ITEM APPENDIX "C" THE CORPORATION OF THE TOWN OF AURORA IN THE REGIONAL MUNICIPALITY OF YORK BY-LAW NUMBER XXXX-08.E A BY-LAW FOR ESTABLISHING AND MAINTAINING A SYSTEM FOR COLLECTION, REMOVAL AND DISPOSAL OF GARBAGE, OTHER REFUSE, YARD WASTE MATERIALS, RECYCABLE MATERIALS INCLUDING BLUE BOX MATERIALS AND SOURCE SEPARATED ORGANICS IN THE TOWN OF AURORA WHEREAS the provisions of Section 75(1) and 127 of the Municipal Act, 2001, as amended, authorizes the Town of Aurora to enact by-laws tomaintain a system for the collection and disposal of refuse. - NOW THEREFORE THE MUNICIPAL:;COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY ENACTS'as follows:T 1. DEFINITIONS In this By-law! 1.1 "Ashes means the s6liA residue: of any fuel used for heating or cooking purposes ati-4cleanings froln chimneys. 12 "Appliances and -;Metal ItemsNmeans white goods. 1_3 "Blue Box Recycled. Refuse- means any refuse that Is listed in Schedule 'A' of this By-law under Recgclable Materials. 1A "Bulk Container" means &-receptacle which is approved by the Public Works Department for the collection and disposal of refuse, where any person has arranged privately, at his own expense and liability, for such collection and disposal. 1.5 "Bulky Items" means furniture and large items which normally accumulate in or around a dwelling including sofas, chairs, tables, lamps, mattresses, televisions, carpet (cut into appropriate sized lengths) and general household items of a similar nature but not including items listed in Schedule 'A' of this By- law under Non -collectible Waste. 1.6 "Collectible Waste" means garbage, yard waste material, recyclable material, source separated organic material, special waste and white goods. 1.7 "Collection" means the collection of Collectible Waste and includes delivery to a Waste Management Site, a Materials Recovery Facility or any other facility designated by a Designated Municipal. Officer. 1.8 "Compostable Material" means any putrescible material such as food, grass, leaf and brush as may be designated by a Municipality from time to time. - 57 - COUNCIL - JUNE 245 2008. ITEM # 2 1.9 "Container" means an approved receptacle used to place waste at the curbside for collection and shall meet the specifications as defined in Section 7 of this By-law. 1.10 "Containerized Collection" means the collection of waste (or other material as specified) via front end loading trucks. These containers are typically referred to as dumpsters. 1.11 "Contractor" means any person, company or corporation under contract with the Town of Aurora to remove refuse throughout the Town Including the workmen and employees of a Contractor and includes the Public Works Department for the Town of Aurora. 1.12 "Corporation" means the Corporation of the Town of Aurora and may include, for the purposes of collection of garbage and recyclable materials or for the purposes of the distribution of tags, any person, company or corporation under contract with the Town to remove garbage, otheX't)'efuse and recyclable materials throughout the Town or to distribute 1;a0s"and for such purposes includes all employees, agents or servants_.p%;;isuEh., person, company or corporation, . 1.13 "Designated Collection Area' means that area of the Town of Aurora that is designated to receive the collection of garbage, other refuse,. yard waste material and recyclable material including blue box and source,. separated organic material either singularly or in total. 1.14 "Designated Municipal Offi'ciaW' means the Director of Public Works or person(s) designated by thel7;rector. of Public Works. 1A5 "Dwelling Unit" means a room or a sU(te,of rooms. operated as a separate housekeeping unit that is used or intended to be.used as a domicile by one or more persons and that contains 0,00fig, eatirl living, sleeping and sanitary facilities. 1.16 "Garbage" means all waste as defined<n. Schedule 'A' of this By-law. 1.17 IC an`dj 1.Locations" means Industrial, Commercial and Institutional locations. ter mittently.0ollected Refuse" means refuse such as white goods, yard waste, Christmas -tree pick-up or special waste. 1.19 Material Recovery":Facility" means the York Region Waste Management 1.20 "MunicipalitWtnnreans the Corporation of the Town of Aurora or the Regional Municipality 'of York. 1.21 "Non -collectable and Prohibited Garbage" means any refuse that is listed in Schedule'A' of this By-law under Non Collectible Waste. 1.22 "OCC" means old corrugated cardboard which is a recyclable material. 1.23 "Organic Food Waste" means household organic wastes such as fruit, vegetable scraps, diapers, paper towels, coffee grinds, etc, excluding yard waste: Often referred to as Source Separated Organics. 1.24 "Person" Includes a corporation and a natural individual. 1.25 "Prohibited Refuse," means any refuse that is listed in Schedule 'A' of this By- law under Non Collectible Waste. -58- COUNCIL JUNE 24,.2008 JITEM# 5 - 13 3 1.26 "Recyclable Material" means any refuse that is listed In Schedule 'A' of this By- law under Recyclable Materials. 1.27 "Refuse," means any object or material that has been discarded by any person or that is no longer in use or reasonably intended to be used by any person having ownership or control over such object or material. 1.28 "Regularly Collected Refuse" means any refuse that is not Intermittently Collected Refuse or Prohibited Refuse. Blue Box, Green Bin and garbage are considered Regularly Collected Refuse. 1.29 "Residential Premises" means any structure which contains at least one and no more than three self-contained residential households. 1.30 "Special Waste" means bulky items such as furniture, carpet, appliances and large metal items and such other items that may be designated by the Director of Public Works from time to time. 1.31 "Source Separated Organics" (S.S.O.) means vegetable and fruit peelings, coffee grounds, shells, pasta, breads, tea bags, diapers, „&an meat and fish products inclusive of skms:and fe .frozen, dried or cooked foods as listedsh- hedi 1.32 "Tag" means sticker purchased purpose of being affixed to a rece 1.33 "Town" means the Corporationof.the Town all kitchen waste inclusive of pet waste, house plants, egg :ary and..Incontinent products, I, all leftover or outdated fresh, de B of this By-faw. fop'°Two Dollars ($2.00) for the tl'pick-up garbage item. 1.34 "Travelled Road" means the portion intended fort,, I of a common or public highway used by the,general public for the passage of vehicles within the limits of the Town of Aurora and includes private roads upon which placement and collection of coftectible garbage is approved by the Director of Public Works. 1.35 "Two -Unit House" meeini.,b detached house or a semi-detached house which contains two dv✓@Ming units 1.36 "Unit"means receptacle, bundle or bag for the purpose of holding garbage for collection. 1.37 "White Goods" means metai'appliances such as stoves, refrigerators, freezers, hot water tanks, dishwashers, air conditioners and similar appliances. 1.38 "Yard Waste" means leaves, vegetables, plants, fallen fruit or other garden debris, shrubbery, or brush or tree trimming, not.exceeding 1.5 metres (5 feet) in length and 10 cm (4 Inches) in diameter and Halloween pumpkins that can be converted to compost humus. 2. LANDS TO WHICH THIS BY-LAW APPLIES 2.1 This by-law shall apply to all lands within the Town of Aurora. 3. ESTABLISHMENT OF A COLLECTION SYSTEM 3.1 A system is hereby established for the collection of_colleclible materials from persons in the Town of Aurora. -59- COUNCIL - JUNE 24y 2008 ITEM # 4 4. RESPONSIBILITY OF THE RESIDENTIAL, INDUSTRIAL, COMMERCIAL AND INSTITUTIONAL PROPRIETORS 4.1 No person shall deposit any refuse for collection and disposal by the Contractor other than in accordance with this by-law. 4.2 No person shall deposit any refuse on private property or on the property of the Municipality or local board thereof without the expressed written authority of the owner or occupant of such property. 4.3 No person shall place any refuse for collection and disposal or permit any refuse to remain on lands and premises over which he has control or where he is an owner, occupant, lessee, tenant or mortgagee in possession, where such refuse constitutes a nuisance or a hazard to members of the public, emits foul or offensive odours or attracts or harbours vermin or insects. 4.4 No person shall place Regularly Collected Refuse for collection and disposal by the Contractor, except on such regular and recurring days and at such times as are designated by Council. 4.5 No person shall set out Prohibited Refuse for collection and disposal by the Contractor. 4.6 No person shall set out Intermittently Oollected Refuse for collection and disposal by the Contractor except on such nto,Gmittent days and times as are designated by Council 4.7 No person shall keeti receptacle or repository for' collectible material on his premises in condition;or location so.as to cause a nuisance or to emit foul or offensive odo_TtiS"or to harbour or:attract animals, rodents or other vermin or insects. 4.8 Regularly CAII oted Refuse shalk be placed for collection and disposal in Containers. 4.9 Containers shall be pla'G.ed as close as possible to the curb or pavement edge of the road, without ob.'structing vehicular or pedestrian traffic or street maintenance. in the event`bf a dispute as to the location of Containers, the appropriate location shall be determined by the Public Works Department for the Town of Aurora. 4.10 Containers. shall not be placed at the curb or pavement edge before 5:00 p.m. on the dayimmediately preceding the day designated for collection. Containers shall be placed on the curb or pavement edge no later that 7:00 a.m. on the day of collection. All Containers shall be removed from the curb or pavement edge before 8:00 p.m. on the day designated for collection. 4.11 Containers shall not contain warm ashes or liquids. 5. GARBAGE RESTRICTIONS 5.1 The maximum number of untagged garbage containers/items put out for collection from any residential premises shall not exceed three (3) for each collection day. All additional bags/items and or bulky itemsmust be tagged. - 60 - COUNCIL - JUNE 245,2008 11TEM4 5 -15 5 5.2 The maximum number of tagged containers/items or bulky items put out for collection from any residential premises shall not exceed ten (10). 5.3 The maximum number of untagged Garbage Containers or bulky items put out for collection from any commercial/industrial/institutional premise shall not exceed ten (10) for each collection day or as Deemed by Council. (i.e. Max. 10 per industrial unit).. 6.4 The maximum number of tagged containers/items put out for collection from any commercial/industrial/institutional premise shall not exceed ten (10). 5.5 A commercial assessed property requiring more units of collection than is allowed in this section shall have all Collectible Materials collected by a Contractor operating under a Certificate of Approval issued pursuant to the Environmental Protection Act and disposed at an approved site. 6.6 Blue Box Recycled Refuse maybe set out for collection;;and disposal by the Contractor on collection dates for Regularly Collected' Refuse as designated by Council. 5.7 Source Separated Organic Refuse . and disposal by the Contractor on Refuse as designated by Council. 5.8 Where Blue Box Recycled Refuse recycling refuse dates, it shall be receptacle (the Blue Box) as,provid suitable rigid container capat5te forth 5.9 Where Source Separated Org`(nic F and disposal on recycling refuse, c recycled refusejIeceptacle (the Grg Department.,.. 5.10 There are no limits to the. quantity of out for collections. 6. Green Bin) may be Set out for collection collection dates for 'Iegularly Collected is placed for collection and disposal on placed.,entirely within a recycled refuse A by the, Public Works Department or a s use. Bin) is placed for collection )e placed entirely within a vided by the Public Works boxes and green bins that may be set 6.1 Notwithstanding th 'provisions of this By-law, any Person may contract at his/her oWn expand at his/her own liability, for the collection of Containers ---- in excess"Uh-1 a"'specified quantity or for the collection and disposal of any refuse. In sa cases, that Person shall utilize Bulk Containers for such refuse and shall otherwise conform with the provisions of this By-law, except for the provisions of Sections 4.9, 4.10, 5.1 and 5.2 of this By-law and shall ensure that no hazard or inconvenience to other persons is created by storing of or by the collection and disposal of refuse in Bulk Containers. 6.2 Notwithstanding the provisions of this By-law, any Person may provide, at his/her own expense, for the delivery of refuse to the appropriate collection and disposal facilities. 6.3 No person shall convey through the streets within the. Town limits any refuse except in completely covered Containers or in vehicles that are totally enclosed or covered so as to prevent any refuse from falling upon the streets, and to seal such refuse from flies or vermin, and to control, as far as possible, the escape of any offensive odours there from. -61- COUNCIL - JUNE 24, 2008 ITEM # 5 16 6 6.4 No Person shall set out for collection or convey refuse so as to create a hazard to the public. 6.5 In the event that refuse is set out for collection and disposal other than in accordance with the provisions of.this By-law, the Contractor may refuse to collect and dispose of such refuse. It shall then be the responsibility of the Person setting out such refuse to comply with the provisions of this By-law. Refusal by the Contractor to collect and dispose of such refuse shall not limit the applicability of any penalty imposed pursuant to this by-law. 6.6 No Person, without written authorization from the owner of the refuse or the Public Works Department, shall pick over, interfere with, disturb, remove or scatter any refuse. 6.7 No person shall place a large appliance, such as but not limited to, a dishwasher, refrigerator or freezer out for collection without first removing the door, lid or cover. 6.8 Some non -collectible garbage may be delivered. to an approved disposal site or transfer station subject to the following: 6.8.1 Permission of the Regional Municlpality of York has been granted; 6.8.2 The cost of the haulage of such non -collectible garbage.is borne by the person seeking to have dpleposited, 6.8.3 Placement of the non collectible garbage is made in accordance with the direction of the Regional Municipality of York; and Si 6.8.4 Fees imposed by the Regional Municipality o. f York have been paid. 6.9 Any person who as naf a;proprietor or Who has more than the allowable number of units of collecbble material as defined in Section 4.2 shall prepare his garbage for Ctlllaction as seY out in this by-law and dispose of it at his own expense by cppveymg the material, or having it conveyed, to an approved disposal site or;fransfier'stafcltl, and depositing it in accordance with the direction of the 'tJfor of Pubfie'+Works Department and/or the Regional Municipality of York:;;!!;;;:; 6.10 Every proprietor requmng:ccllection of garbage shall place such garbage out for collection in securely covered containers. 7. APPROVED RECEPTACLES 7.1 No person shall place garbage out for collection unless it is contained in one of the following receptacles: 7.1.1 A returnable receptacle which metal or plastic, is waterproof, durable, non -absorbent has a close fitting cover and two suitable rigid handles. The container's maximum size is 98 litres (3.5 cu ft) The diameter at the top of the container shall be larger than the bottom. The total weight of any full receptacle shall not exceed 22 kgs (50 pounds). 7.1.2 A non -returnable receptacle which is a waterproof plastic bag designed and sold for the purpose of containing garbage and secured so as to prevent any spillage. Maximum size shall be 60cm x 90cm (24"x36") and a total (full) weight not exceeding 22 kgs (50 pounds) - 62 - COUNCIL - JUNE 24, 2008 ITEM 7 7.2 No person shall place recyclable materials out for collection unless they are contained in one of the following approved receptacles: 7.2.1 Blue plastic boxes, open topped plastic crates, plastic pails clearly and easily identifiable as containing recyclables, which contain all materials without spilling and which do not exceed 50 cm (20 inches) in height and 50 cm (20 inches) In width and 66 cm (26 inches) In length. or are placed out for collection in the following manner: 7.2.2 Magazines, newspapers, cardboard, boxboard and other waste paper tied securely in bundles or boxes not larger 90cm x 90cm 20cm (36" x 36" x 8°). 7.3 No person shall place source separated organic materials out for collection unless they are: 7.3A Contained in a plastic green bin container. The container's size shall not exceed 31cm x 34cm or a height of 60om (24 inches) and having a maximum weight of 22kgs (50 pounds). 7.32 Contain individual small plastic; }gags (grocery bags) or a large plastic bag liner (garbage bag) in green bin, but not both. 7.3.3 Plastic bags are tied. 7.3.4 Contained in a green bin as appraVed by the Director Engineering and Public Works. . 7.4 No person shall place out for collection, special waste, bulky items or white goods unless theystlaye;:;_.. 7.4.1 Catled Contractop; to arrange fur pick-up on next regularly scheduled cellgi tion day forgarbage and; _ 7.4.2:::,: Taggedtem in an acceptable manner if the bulky item is the item which sdrpassea the maximum baglitem limits. 7.5 IVo person will place yard,;; waste out for collection unless contained in one of 7.5:f:.;::;,. A returnaj�le receptacle which is waterproof, durable, metal or plastic, non-absob'ent has a close fitting cover and two suitable rigid handles. The o0ii6iner's diameter shall not exceed 50 cm (20 inches) or a heidlit.or 90 cm (36 inches). The diameter at the top of the container shall be larger than the bottom. The total weight of any full receptacle shall not exceed 22 kgs (50 pounds). A "Yard Waste" sticker shall be affixed to the receptacle. 7.5.2 A non -returnable receptacle which is Kraft paper bags manufactured for that purpose. or are placed out for collection in the following manner: 7.5.3 Boughs, twigs and cuttings may be placed for collection In securely tied bundles which do not exceed 1.5 metres (five feet) in length or and 30 cm (12 inches) in diameter or 10 cm (4 inches) in diameter per - branch and do not weigh more than 22 kgs (50 pounds). -63- COUNCIL - JUNE 245 2008 ITEM # 7.6 Any receptacle placed out for collection which is broken or which breaks when lifted will not be collected. 7.7 Plastic bags are prohibited as the general receptacle for yard waste and blue . box and green bin recyclable materials. 8. USER FEES 8.1 No residential proprietor shall set out more than three (3) containers of garbage for collection in any returnable receptacle without a tag affixed to the contents of the container or item and the tag shall be clearly visible upon removal of the container's lid. 8.2 No CommerciaUlndustrial/Institutlonal proprietor shall set out more than ten (10) containers of garbage for collection in any return4 a receptacle without a tag affixed to the contents of the container or item -and the tag shall be clearly visible upon removal of the container's lid. 8.3 No residential proprietor shall set out more than three (3) Containers of garbage for collection in any non -returnable receptacle without aaag affixed to the contents of the container or item and tiie tag shall be clearly visible upon removal of the container lid. 8.4 No Commercial/Industdal/Institutional proprietor shall set out more than ten (10) containers of garbage%fpr collection in any non -returnable receptacle without a tag affixed to the cCfi(ents of the container or item and the tag shall be clearly visible upon removalpf the container lid: 8.6 Excluded from the provisions of this sectibn are_the recyclable materials (blue box) and source separated organio materials (greeh bin). 8.6 Tags may be purchased from the NVoration or it's designate for Two Dollars ($2.00) per tag: 8.7 All bulky items will also require a tag affixed in a clearly visible location, if the b* item is the item which surpasses the maximum bag/item limits. 9. COSTS 9.1 The`Cgrporation shpil have available for sale blue plastic boxes and green bins for the purpose ,of storing and collection of recyclable materials. Damaged boxes andrpinstivill be replaced by the Town, at no cost, provided the owner returns the damaged box to the Town offices or other designated facilities. The cost for various Containers Is found in Schedule C of this By-law. 10. ENFORCEMENT AND PENALTIES 10.1 Where any proprietor places garbage or special pick-up garbage our for collection which does not have a tag affixed as required by Section 8 of this By- law, but which is placed for collection otherwise in accordance with the provisions of this By-law 10.1.1 Such garbage, yard waste or special pick-up garbage may be collected by the Corporation which may charge a fee of Thirty Dollars ($30.00) per unit for this service to the proprietor. The proprietor will -64. COUNCIL - JUNE 24, 2008 . ITEM # 5 - 19 receive notice of the charging of such fee by mail and the fee is due Within 60 days of the mailing of the notice; and 10.1.2 Fees imposed under this section shall be added to the tax roll for any real property in the municipality which benefits from such collection and fees unpaid in accordance with the Subsection 10.1.1 may be collected in like a manner as taxes as provided for in Part XII Fees and Charged, Section 391 (By-law re: fees and charged) of the Municipal Act, 2001. 10.2 Any person convicted of a breach of the provisions of this by-law shall be guilty of an offence and every Person who Is convicted of an offence under this by-law shall be subject to a fine. A minimum fine shall not exceed five hundred dollars ($5e0.00) and a maximum fine shall not exceed five thousand dollars ($5,000.00. Such fines shall be recoverable under Part XIV ENFORCEMENT, Section 426 Authority to Create Offences and Section 429 Authority to Establish Fines, of the Municipal Act, 2001., 10.3 Any person who breaches any provision of this By-law and consequently causes or permits collectible materials and/or. non -collectible materials to fall r upon the property of the Corporation or of pb_ther person, shall pick and gather up the same immediately; otherwise 10.3.1 Employees of the Corporation may pick tip the material and charge a fee of One Hundred Dollars ($10D.00),;p;El -unit for the expense incurred in doing so. The person who has breached the By-law will receive notice of the charging of so;GI' a fee by mail and the fee is due within sixty (60) days of the mailing of'.1he notice; and 10.3.2 Fees imposed under this section n and uripp,Id in accordance with the Subsecfipn.10.3.1 may collected in like.. manner as taxes as provided for ip Part XII Section 398 (Debt) of the Municipal Act, 2001. 10.4. The provisions of this By 1hw are enforceable by the Corporation in accordance with the legislation cQpiQged.in the Provincial Offences Act, R.S.O. 1990, or l c.P.33 or any successegislation in -substitution therefore. 10.5 Everyperson. who dagses or permits or allows any contravention of any provision of this By-Ia*.iar,any owner or originator of waste thrown, deposited :or placed in contravention, of this By-law is guilty of an offence and on Conviction is liable to a fine in the amount provided by the Provincial Offences Act,R.S.O. 1990, c.P.33, orany successor legislation in substitution therefore. 11. SEVERABILITY 11A If any provision or requirement of this By-law or the application thereof to any person shall to any extent be held to be invalid or unenforceable, the remainder of this By-law or the application or such provision or requirement to all persons other than those to which it Is held to be invalid or unenforceable shall not be affected thereby and it Is hereby declared to be the intention of Council that each provision and requirement of this By-law shall be separately valid and enforceable to the fullest extent permitted by law. 12. COMING INTO FORCE - 65 COUNCIL - JUNE 24, 2008 11TEM# 5 - 20 10 12.1 This By-law shall come into force and take effect as of the 10t6 day of June 2008. 13. HEADINGS 13.1 Section headings in this By-law are not to be considered part of this By-law and are.included solely for the convenience of reference and are not intended to be full or accurate descriptions of the sections of this By-law to which they relate. 14. REPEAL 14.1 By-law 4931-07.E being passed,by the hereby repealed upon the coming into fc Read a first, second and third time and finally -66- COUNCIL - JUNE 24, 2008 1ITEM # 5-21 � 11 SCHEDULE "A" Waste Materials by Method of Collection Source Waste Material Garbage Recyclable Bulk White Yard SeparatedNo" Collectible Classification Materials Items Goods Waste Organics Waste (SSO) . .. ....... a) Animal Waste x bj Bio-medical waste x c) Carcasses x d) Pathological waste x a) Syringes and needles x a) Bleydest and parts x thereof b) Carpets, ruled and bundled up 1.6 mattes in x length & less the 22 kg c) Carpets, greater, or loose 1.5 molnes in length & x over 22 kg d) Swimming pool filters and x pump a) Plumbing parts such as sinks, toilets end seats, x bathtubs. fgMj Furniture I x Mattresses and x bedsprings h) Other household bulk Items up to 100 ]as X (45kg) i) Other household bulk items greater than 1DO x Ibs (45kg� ....... .... a) Pieces of metal weighing not mom than 100 las x (45kg) and up to 1.2 m In length b) Pieces of metal weighing more than 100 Iba,((4fiKg), x or more than lermth Q) Metal lo r.�Tld beverage x conta v d) Steel barmK,'-!. x Car and x fencing weighing nb&,:�'— more than 100 libs, whfitk x maximum length and width of 1.2 an gJ Wire, wire mesh and lancing weighing More - than 100 Ibs, with a x length and width exceeding 1.2 m h) Propane larks and fuel x containers antl cy n ers at Brush, I Ocan (4") In diameter or less, tied in bundles less than 1.6 x metre (5 ft) long and 30cm (12") In diameter. b) Brash, larger than 10cim (4") in diameter, gad in bundles larger than 1.6 x metre (5 it) long and 30cm (12*) in diameter. - 67 - COUNCIL JUNE 24y 2008 11rEM# 5 - 22 12 Waste Mate_rlals b_y_Method of Collection -- -- _-- Source Non Waste Material Gar Garbage Recyclable Bulk White Yard Separated Collectible Classification Materials Items Goods Waste Organics Waste c) Brush, which Is placed in an acceptable container as specified by the X Designated Municipal official d) Leaf and yard waste, in an acceptable container as specified by the X Designated Municipal and I material waste cartons, greeting cams X and remaining aaporand x n) Juice, mnrc arm ice cream X cartons gTissues and paper towels x j) Magazines catalogues .. X m) Waxed paper, carbon X paper, construction X . paper, kmft paper X h) Shredd ad paper. .. ' "-�t a) Clean sand'Mch, milk, 'X. :. bread and shopping bags b) Clear food packaging, baked goods containers,. X - clear flexible bottles, blister packaging c) Blister wrap, bubble Xrr oackaoina. samn was . . X X stic tubs. ycgud X X hers. soft X department I X COUNCIL - JUNE 245 2008 ITEM 13 Waste Ma'terlala by Method of Collection ' Waste Material Classification Garbage Recyclable Materials Bulk Items White Goods Yard Waste Source, Separated Organics (SSO Non Collectible Waste o) Refrigerators and freezers X f) Stoves, ovens and microwave ovens X Washersandd ers X h Swimming pool heaters X i Metal Shower enclosures X Window ale units X k Metal bath tubs X Metal lawn furniture X m) Empty metal water soitenem X n) BBO (no propane tank) X a) Wood boxes and barrels with a length not greater than 1.2m X b) Wood up to 1.2 an in length x c) Wood grealerthan 1.2 m in Ian th = _' �'�' X a Ammunition X b Batteries - X c Brick rock, asphalt _ X d) Disposable diapers and personal hygiene products X - e Earth and sod X 9 House plants and small amounts of soil r; X g) Empty metal paint cans and empty aerosol cans X Explosives X Fibreglass - X Household swee ins X k Glass bottles and jam X I Glass plate and windows X m Hay and straw .. ; .... _ X - n Hazardous waste X o) Sawdust antl shavin 's X Shingles X Strip and twfi m„-. X r Swlmmin of c6Wrs X s Tires and rims X -69- COUNCIL - JUNE 24, 2008 ITEM 14 SCHEDULE"B" SSO Accepted Items ITEMS Dia ers Animal Waste, Litter, Bedding & Fur Baking In redients Bird Seed Boxboard soiled Bread Candy & Confections Products Canes Wrapper, Paper Cardboard soiled Dairy Products Cereal _ Coffee Grinds, Filters & Tea Bags Consumable Food E s and"E Shells`` Feathers _ _ Fish and Shellfish Flour & Sugar Bags Flowers Dried & Fresh Cut Food Products Consumable' Fruit Hair Houseplants Inclu esPfantMaterial'&.:soil Incontinence Products Kraft Pa er Meat Maw) MeatPrgducM (Bones Fat Skin Microwave Po Born Bag,--_- Moulded Pulp E CartdrtirCar OutTra -Soiled Muffin WrappOns Nail CA fn s - News apex soiled ` 4j5ef Cups and Paper Plates Paper l owels Pasta'=;::- Pet Food'; i, Pol coa(Cgntainers Ice Cream Box)- Soiled �,.$anitar,yProducts 'SawdG'9f S'pio as Shredded Paper Tea Bags Tissues Vegetables " Wood sources only (not pressure treated). No sawdust from melamine, composite wood, particleboard, etc. will be accepted. 70 - COUNCIL - JUNE 24, 2008 JITEM 15 SCHEDULE "B" CONTINUED SSO Not Accepted Items ITEMS Artificial Flowers & Plants Ashes Baby Wipes Candles Carpet.&,Rugs Cigarette Butts Clothing, Leather & Textiles Corks Cotton Balls, Ear Cleaners & Make Up Removal Pads Dead Animals Disposable Mop Sheets Dryer Lint Dryer Sheets Foil Gum Lint Milk Bags Plastic Wrap & Baggies Popsicle Sticks St yrofoarn Tissue Gift Wrap Paper ToothpIcks Vacuum,,,Q!qaner Bags & Contents -71- COUNCIL - JUNE 24, 2008 ITEM 16 SCHEDULE "C" COST OF BOXES 18 Gallon Blue Box 1 $ 8.00 each 100 Gallon Blue Tote 1 $120.00 each Green Bins $ 20.00 each rKitchen Containers $6.00 each __ - 72 - COUNCIL - JUNE 245 2008 JITEM# 6-1 EXTRACT FROM GENERAL COMMITTEE MEETING NO. 08-26 HELD ON TUESDAY, JUNE 17, 2008. 4. CS08-027 —Council Pending List General Committee recommends: THAT report C808-027 —.Council Pending List be deferred to the June 24, 2008 Council meeting. eC: s - 73 - COUNCIL - JUNE 245 2008 ITEM # 6_2 TOWN OF AURORA AURORA COUNCIL REPORT SUBJECT: Council Pending List No.CS08-027 FROM: Bob Panizza, Director of Corporate Services/Town Clerk DATE: June 17, 2008 RECOMMENDATION THAT CS08-027 be received for information purposes. BACKGROUND Attached is a list of pending matters from Council. The list supersedes the May 2008 Pending List and is intended for information purposes. The text in bold represents changes in status since the last distribution. COMMENTS All outstanding matters originating from or referred to an advisory committee are identified in a separate pending list. The advisory committee pending lists will be circulated with the respective advisory committee agenda for consideration. OPTIONS None FINANCIAL IMPLICATIONS None . 74 - COUNCIL - JUNE 24, 2008 STEM # June 17, 2008 - 2 - Report No. CS08-027 LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D2: Enhance customer service Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making Objective D4: Create a respectful environment that fosters team work and open dialogue, consistent with a Character Community. These Objectives acknowledge the responsibilities required by governance that contribute to informed and involved citizens. ATTACHMENTS Attachment #1 — Council Pending List PRE -SUBMISSION REVIEW Senior Management Team — June 4, 2008 Prepared by. Karen Ewart, Administrative Co-ordinator/Deputy Clerk ext. 4222 Bob Panizza Director of Corporate Services John S. Rogers CAO - 75 - COUNCIL - JUNE 24, 2008 o' ao of w0 W O U y@ N N Q 0 l0 C yy W a LU VI ujr W y NO 0 W 0. uj J Ca ram' fp„ a°v :m (L IV ao n� m U.via O 0 Tm O v �o c�az'�� va (p O N N N N N N O ❑ O y 0O ❑ Z m p U Y6. 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NclM COUNCIL - JU 2008 AuyoRA. yowYe w yoo GCaa ITEM # 7.1 MEMORANDUM I Office of the Chief Administrative Officer Date: June 20, 2008 To: Mayor and Members of Council From: John S. Rogers, Chief Administrative Officer Re: Ontario Power Authority Request for Proposals Local Municipal Responses As Council knows the Ontario Power Authority has issued the attached Request for Proposals in draft form on June 6, 2008. The Town has been advised of a proposal that is being made by Northland Power on Bloomington Sideroad between Leslie Street and Bayview Avenue. A public information session is being presented to the Town of Aurora citizens on June 26 by Northland Power. At this time there are no other formal proposals before the Town of Aurora although there have been informal discussions with one other proponent who has asked that the discussions be kept confidential at this time. Staff has requested the municipalities in northern York Region to provide us with any current resolutions involving the Ontario Power Authority and attached to this memorandum are the resolutions of the Towns of Georgina, East Gwillimbury,. Newmarket and Whitch urch-StouffviIle. Council has passed the attached resolution and if Council wishes it may pass a further resolution clarifying its position with respect to the overall need of a peaking power generation plant in northern York Region. Staff is of the view that it would be advisable to continue with the position established in its resolution of February 26, 2008. If Northland Power or any other proponent wishes to proceed with a Planning application then the Council will .have an opportunity to review the details of site specific applications and it would be an appropriate time to - 107 - COUNCIL - JUNE 24, gQ08 ITEM # AuRoRAA j'owYe isc good GoHs(xuty determine whether the use is appropriate for the Town of Aurora or not. John S. Rogers Chief Administrative Officer Attachments: Ontario Power Authority Request For Proposals, June 6, 2008 Resolution of the Town of Georgina Resolution of the Town of East Gwillimbury Resolution of the Town of Newmarket Resolution of the Town of Whitchurch - Stouffville Resolution of the Town of Aurora - 108 -. COUNCIL - JUNE 24, 2008 JITEM# 7-3 Moved by Councillor Szollosy Seconded by Councillor Jordan RESOLUTION. NO. C-2008-0186 WHEREAS ON JANUARY 31, 2008, THE ONTARIO MINISTER OF ENERGY ISSUED A DIRECTIVE TO THE ONTARIO POWER AUTHORITY (OPA) TO PROCURE A .SIMPLY CYCLE NATURAL GAS -FIRED ELECTRICITY GENERATING FACILITY, WITH RATED GENERATION CAPACITY OF APPROXIMATELY 350MW AND NOT MORE THAN 400 MW; AND WHEREAS THE TOWN OF GEORGINA IS IDENTIFIED IN THE NORTHERN YORK REGION REQUEST FOR QUALIFICATIONS (JANUARY 2008) AS ONE OF THE PREFERRED CONNECTION POINTS OF THE GENERATOR TO THE EXISTING TRANSMISSION SYSTEM; AND WHEREAS AT LEAST ONE PRIVATE ENERGY COMPANY HAS EXPRESSED AN INTEREST TO THE TOWN IN THE LOCATION AND DEVELOPMENT OF A NATURAL GAS SINGLE CYCLE TURBINE POWERED ENERGY GENERATION PEAKER PLANT IN THE TOWN OF GEORGINA; AND WHEREAS AS PART OF THE PROCUREMENT PROCESS, THE OPA HAS COMPLETED THE REQUEST FOR QUALIFICATIONS STAGE AND IS NOW IN THE PROCESS OF EVALUATING THE RFQ APPLICANTS; AND WHEREAS TOWARDS THE END OF APRIL 2008, THE OPA WILL ANNOUNCE THE SHORT LIST OF QUALIFIED PRIVATE ENERGY COMPANIES TO BUILD AND OPERATE A 350 MW PEAKING NATURAL GAS -FIRED POWER GENERATION FACILITY IN NORTHERN YORK REGION; AND WHEREAS THE OFFICIAL PLAN OF THE TOWN OF GEORGINA STATES AS A GUIDING PRINCIPLE 'TO PREVENT THE POLLUTION OF LAND, AIR AND WATER RESOURCES OF THE TOWN"; AND WHEREAS IT FURTHER STATES AS A GUIDING PRINCIPLE, "TO PROTECT THE HIGH CAPABILITY AGRICULTURAL LAND BASE FROM URBAN ENCROACHMENT AND LAND USE CONFLICTS AND TO RECOGNIZE THE AGRICULTURAL INDUSTRY AND ITS ASSOCIATED SERVICES AS AN IMPORTANT ECONOMIC ACTIVITY"; - 109 - COUNCIL - JUNE 24, 2008 ITEM # - 4 THEREFORE BE IT RESOLVED THAT THE TOWN OF GEORGINA SHALL PREPARE . A WRITTEN COMMUNICATION TO THE ONTARIO POWER AUTHORITY TO FORMALLY REGISTER THE TOWN OF GEORGINA'S POSITION THAT THE TOWN DOES NOT INTEND TO ACCEPT THE CURRENT PROPOSAL FOR A NATURAL GAS -FIRED POWER GENERATION FACILITY, AS OUTLINED BY THE OPA, TO SUPPLY ADDITIONAL POWER TO MEET THE NEEDS OF NORTHERN YORK REGION, SOUTH SIMCOE AND THE INTEGRATED PROVINCIAL ELECTRICITY SUPPLY SYSTEM; FURTHER THAT THE TOWN OF GEORGINA SUPPORTS CONSERVATION AND PEAK DEMAND MANAGEMENT INITIATIVES AS WELL AS COMBINED. HEAT AND POWER PROJECTS AND ELECTRICITY GENERATION USING RENEWABLE ENERGY SOURCES; AND THAT A COPY OF THE LETTER SHALL BE SENT TO THE MINISTER OF THE ENVIRONMENT, ONTARIO ENERGY BOARD AND THE REGIONAL MUNICIPALITY OF YORK. A recorded vote was requested; the Clerk recorded the vote as follows: YEA NAY Mayor Grossi X Councillor Hackenbrook X Councillor Jamieson X Councillor Jordan X Councillor Smockum X Councillor Szollosy X YEA 5 NAY 1 Carried..... - 110 - COUNCIL - JUNE 24, 2008 11TEM# 7-5 6 Torun of 4 East Gwillimbury COUNCIL RESOLUTION DATE: June 16, 2008 WHEREAS on January 31, 2008 the Ontario Minister of Energy issued a directive to the Ontario Power Authority (OPA) to procure a simple cycle natural gas fired electricity generation facility in northern York Region for peak power generation, with the rated generation of approximately 350 MW and not more than 400 M W; and WHEREAS gas fired peaking generation for Ontario is an outdated solution which lacks innovation and progressive planning; and WHEREAS three energy development companies have identified that they have a site for potential development within the Town of East Gwillimbury for ,gas fired peaking generation; and WHEREAS proposed gas fired peaking generation is an energy solution based on obsolete, inefficient and wasteful fossil fuel burning technology which produces green house gas emissions, other pollutants and poses potentially serious health risks to residents of Ontario; and WHEREAS the construction of expensive single cycle gas fired generation plants across Ontario will place a financial debt burden on user rates for residents of Ontario for generations to come; and WHEREAS Ontarians' user rates should be directed to clean, renewable and environmentally friendly power generation technology and conservation; and WHEREAS the process established and implemented by the Ontario Power Authority has led to public confusion due to insufficient communication and poor coordination with all stakeholders; and WHEREAS the Town of Fast Gwillimbury is a nationally recognized environmental award -winning municipality that promotes sustainability and has enshrined the advocating and protecting of the environment as an integral component of its Strategic Plan; THEREFORE BE IT RESOLVED THAT the Town of East Gwillimbury is not a willing host to the proposed gas fired peaking generation plant or any options that uses fossil fuels; and THAT the Town of East Gwillimbury opposes and will work to oppose gas fired peaking generation anywhere in Ontario as a solution for the public's energy needs; and COUNCIL - JUNE 24, 2008 ITEM # - s THAT the Town of East Gwillimbury is supportive of innovative energy solutions and conservation practices and requests a progressive, innovative Provincial Energy Plan based on stakeholder engagement and the procurement of environmentally friendly, renewable energy options; and THAT a copy of this resolution along with an informational letter be distributed to the Premier of Ontario, Opposition Party Leaders, Provincial Ministers of Municipal Affairs and Housing, Environment, Natural Resources and Energy and their respective critics, the Ontario Power Authority, and THAT a copy of this resolution be sent for information to the Region of York, York Region Municipalities, the County of Simcoe, Bradford West Gwillimbury, local MPP's, and all other stakeholders including residents; and FURTHER THAT the Mayor request a meeting with Ontario's Minister of Energy to discuss East Gwillimbury's position and the importance of preserving the health and environment of Ontarians as it relates to energy generation and conservation. a Recorded vote taken, unanimously passed. - 112 - COUNCIL - JUNE 24, 2008 ITEM # - Town of i Whitchurch-Stouffville a Council Minutes 3. NORTHERN YORK REGION ELECTRICITY June 3, 2008 Mr. Jack .Gibbons, Ontario Clean Air Alliance, addressed, Council with the suggestion that the Northern York Region Working Group should be reconstituted, to provide a second opinion on the direction of the OPA to develop one large power plant to serve north York Region. Mr. Gibbons suggested that a number of smaller power plants be constructed instead of one large plant. Joanne Butler, OPA, advised that northern York Region requires a larger plant. Ms. Butler felt that there would be less impact on the environment with the construction of one facility. Ms. Butler noted that five world class developers are currently competing to build the best possible plant. MOVED by Councillor Ferdinands SECONDED by Councillor Smith 1) THAT the information presented by the delegation from the Ontario Clean Air Alliance (OCAA) be received; 2) AND THAT Council support the OPA in their task to ensure a reliable, continuous supply of electricity to northern York Region, including residents and businesses in the Town of Whitchurch-StoufMile' 3) AND THAT should the Northern York Region Working Group be reconstituted by the OPA, that the town be represented by the Mayor and Chief Administrative Officer; 4) AND THAT the report and resolution be circulated to the OCAA, OPA, - 113 •- COUNCIL - JUNE 243,2008 11TEM# 7 - 8 Town of W hitchurch-Stouffville a Council Minutes 'MOVED by Councillor Smith SECONDED by Councillor Hilton THAT Council receive the presentation for information; April 15, 2008 AND THAT Staff prepare a report and bring forward to Council regarding the 'draft' Implementation Guide for the Rouge Watershed Plan, CARRIED. DELEGATIONS THE PROPOSED POWER PLANT FOR NORTHERN YORK REGION (CIO -DE & E06) Jack Gibbons; Chair, Ontario Clean Air Alliance addressed Council regarding the Ontario Power Authority's proposed 350 to 400 megawatt power plant for Northern York Region. Mr. Gibbons presented,the findings from the Ontario Clean Air Alliance publication "Too Big, Too Costly & Too Polluting" which opposes the proposed power plant for being too big, costly & polluting. The report also recommends an alternative to meet the region's electricity needs such as energy conservation and demand management, renewable energy, natural gas -fired combined heat & power, natural gas -fired combined -cycle generation and a 30 MW natural gas -fired simple -cycle power plant. MOVED by Councillor Ferdinands SECONDED by Councillor Hilton THAT the CAO bring forward a report to Council regarding the proposed power plant for Northern York Region and the concerns expressed by the Ontario Clean Air Alliance. CARRIED. - 114 - MoYed by: Councillor -Emanuel Seconded by: Councillor Woodhouse RESOLUTION R4-2008 . WHEREAS the Northern portion. of .York Region (NYR), 16616ding this" Tbwli 6.f Newrilarket and a:partlon of Bradford WestGwlllimbury have been identifibil�for sopfe'' . time .now by .the Independent Electricity' System Operator and A Onfet o Power Authority (OPA) as. being at risk with respect to electricity suli'piy .as �ttiffFittied:"'by Newmarket -"fay Power Distribution Ltd.; AND, :WHEREAS the supply to. NYR is identified as a Transmission Prolect t6 Ensure Reliability within the OPA's Integrated Power System Plan (the MYR:'I�eliabM '1'6ject); AND,: WHEREAS the OPA has recently provided municipal councils artd the"bV,stress. oommmitilhrough'the' Chambers of: 06mmerce In the: Northerrt'pdit1611 bf`- "—"f��gidlti,,; with an .update to the Integrated Power System Plan' (IPSP) which der"naiiis"#ra&'tfie''. continued need to monitor and expedite the implementation of the fPSP and, in particular the NYR:Reliability Project; AND WHEREAS the Newmarket business community through the Chamber of Conirnerce and Newmarket - Tay Power Distribution Ltd,. has expressed seNous. Concerns with .respect to reliability Issues related to the power supply to fhe-Northeril portion of York Region; AND WHEREAS Newmarket participated as a member of the York Region EleeMolty Supply. Working Group in 2,005 and assisted in. the development of the NY-R.Reilablhify. Project plan which was endorsed by Newmarket Council in 2005; AND. WHEREAS the implementation of the NYR Reliability Project Is behind schedule, THEREFORE BE IT RESOLVED by the Municipal Council of the Corporation of the Towniof Newmarket as follows: '