AGENDA - Council - 20080923Alk
COUNCIL MEETING
AGENDA
N0.08-25
TUESDAII, SEPiEMBER 23, 2008
7:00 P.M.
COUNCIL CNAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
19/09/08
AURORA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 08-25
Tuesday, September 23, 2008
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
111 OPEN FORUM
1V ADOPTION OF MINUTES
Council Minutes of September 9, 2008, Meeting Number 08-24 pg. 1
RECOMMENDED:
THAT the Council minutes of September 9, 2008 meeting number 08-24
be adopted as printed and circulated.
V PRESENTATIONS
(a) Presentation to the Jaekel and English Families pg. 13
Re: Naming Rights for Parkettes
In Support of Southlake Regional Health Centre
Council Agenda - Meeting 08-25 Page 2 of 6
Tuesday, September 23; 2008
VI PUBLIC SERVICE ANNOUNCEMENTS
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
(a) Mr. Gary Templeton, Templeton Planning Ltd. pg. 15
Re: Item 2 - ASL Properties Ltd., 16 Industrial Parkway
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
XII NEW BUSINESS/GENERAL INFORMATION COUNCILLORS
Xlll READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5066-08.D BEING A BY-LAW to amend By-law No. pg. 50
2213-78, as amended, being the Zoning
By-law of the Town of Aurora.
(PartLot 80, Concession 1 EYS,
File: D14-14-07)
(ASL Properties Ltd.)
5067-08.P BEING A BY-LAW to amend By-law No. pg. 54
4898-07.P respecting permanent signs
within the Town of Aurora.
5072-08.D BEING A BY-LAW to establish highways pg. 56
on Plans 65M-3979 and 65M-4075
(St. John's Road Development Corp.)
Council Agenda - Meeting 08-25 Page 3 of 6
Tuesday, September 23, 2008
5073-08.H BEING A BY-LAW to appoint a Deputy Fire pg. 57
Chief for the Amalgamated Fire and
Emergency Services Department.
(Robert Comeau)
5074-08.D BEING A BY-LAW to establish highways pg. 58
on Plans 65M-4037
(Mattamy (Aurora) Limited)
5075-08.0 BEING A BY-LAW to confirm actions by pg. 59
Council resulting from meeting 08-25
on September 23, 2008.
XIV CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a Closed Session to consider the following:
Labour Relations Matter — Recruitment Process of new CAO
Labour Relations Matter— Recruitment Process of new Town Solicitor
Property Matter — Disposition of Unopened Road Allowance, Park Street
Property Matter - Town Owned Leslie Street Lands
Property Matter — Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
Personal Matter — Memo from Councillor Collins-Mrakas
Re: Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
XV ADJOURNMENT
Council Agenda - Meeting 08-25 Page 4 of 6
Tuesday, September 23, 2008
AGENDA ITEMS
1. General Committee Meeting Report No. 08-30 pg. 16
Tuesday, September 16, 2008
2.
KJ
4.
RECOMMENDED:
THAT the report of the General Committee Meeting No. 08-30 be received
and the recommendations carried by the committee be approved.
Memorandum from Director of. Planning and Development pg. 25
Re: ASL Properties Ltd.,. 16 Industrial Parkway
(to be distributed at meeting)
LS08-044 — Roof Installation for Church Street School pg. 26
Cultural Centre
RECOMMENDED:
THAT Council receive this report as information regarding the method for
replacing the asphalt shingle roof at 22 Church Street.
FS08-043 — Church Street School Cultural Centre Capital Project pg. 29
Update
RECOMMENDED:
THAT report FS08-043 be received; and
THAT the Director of Leisure Services advise Council where in the Church
Street School Cultural Centre they can reduce the project by $37,500 to
cover the deficit.
Council Agenda - Meeting 08-25
Tuesday, September 23, 2008
Page 5 of 6
5. Adoption of Recommendations from Closed Session Meeting pg. 37
September 16, 2008
RECOMMENDED:
THAT the recommendations from the Closed Session Meeting held on
September 16, 2008 regarding the following matters be approved:
Property Matter — Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
Property Matter - Stronach Aurora Recreation Centre
Delay Claim Support Services
Property Matter — Sale of Unopened Road Allowance — Park Street
Labour Relations Matter— Update on the Director of Corporate
Services Recruitment
6. Correspondence from Stantec Consulting Ltd. pg. 38
Re: Northland Power Inc. Proposed Town of Aurora
Peaking Generation Station
Notice of Second Public Information Session
RECOMMENDED:
THAT the correspondence from Stantec Consulting Ltd. regarding
Northland Power's proposed Town of Aurora peaking generation station -
notice of second public information session on October 6, 2008 - be
received for information.
7. FS08-044 — Space Planning Project pg. 41
RECOMMENDED:
THAT report FS08-044 be received; and
THAT the purchase order for Mayhew and Associates be increased by
$9,000 to include the cost of preparing CAD drawings of Town Hall; and
THAT the money for the additional work come from the project budget.
Council Agenda - Meeting 08-25
Tuesday, September 23, 2008
Page 6 of 6
8. CS08-036 — Code of Conduct for Members of Council, pg. 43
Advisory Committees and Sub -Committees - Update
RECOMMENDED:
THAT report CS08-036 be received for information; and
THAT the Aurora Public Library Board be requested to prepare a Code of
Conduct for the members of the Aurora Public Library Board; and
THAT staff develop a Code of Conduct for Members of the Committee of
Adjustment to ensure compliance with the necessary requirements of the
Planning Act; and
THAT those who have not submitted a signed copy of the Code of
Conduct for the Members of the Advisory Committees be provided one
last opportunity to submit the required documentation by October 14,
2008; and
THAT Council provide direction for those who have not submitted their
documentation after that date.
COUNCIL - SEPTEMBER 23, 2008 Council Minutes - Sept. 9 - 1
AuwoRA
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 08-24
Council Chambers
Aurora Town Hall
Tuesday, September 9, 2008
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck (left at
10:15 p.m.), Collins•Mrakas (left at 10:15 p.m.),
Gaertner, Gallo, Granger, MacEachern, McRoberts
and Wilson.. - -
MEMBERS ABSENT None
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Director of Public Works, Director of
Financial Services/Treasurer, and CounoillCommittee
Secretary.
Mayor Morris called the meeting to order at-7:00 p.m
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest,under the Municipal Conflict of
lnferestAcf. - -
II APPROVAL OFAGENDA
Moved by Councillor Gallo - Seconded by Councillor Granger
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ New Item 6 - Memorandum from Director of Financial Services
Re: 2009 Budget Timetable & 2009 CapitalPrioritySetting Matrix
➢ New Item 7 - Memorandum from the Manager of Administration
Re: Request to Waive Permit Fee for the Use of Shelter Behind
Regency Acres Public School
New Item 8 - Correspondence from Mayor Robert Gross! of Georgina
Re: Invitation to the Mayor's Forum - September 17, 2008
➢ New Item 9 Correspondence from the Ontario Power Authority (OPA)
Re: Appointing a Designate for Aurora to the Municipal Energy
Conservation Officer (MECO) Working Program
➢ New By-law 5071-08.H - to amend By-law 5019-08.H to appoint
Building Inspectors; and - -
THAT By-law 5058-08.1-1 be moved to the Closed Session Agenda. for
discussion.
CARRIED
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COUNCIL - SEPTEMBER 235 2008 Council Minutes - Sept. 9 - 2
Minutes of Council Meeting No. 08-24
Tuesday, September,9, 2008
III OPEN FORUM
Mr. Robert Ryan,. President of the Board of Directors for the Mosaics
Condominium Community, addressed Council in support of the decision at the
General Committee meeting of September 2, 2008, to approve staff
recommendations in report PW08-034 regarding a Parking Lot Lighting
Agreement between the Mosaics Condominium and Canadian Tire Corporation.
Ms Sher St. Kitts advised of an event entitled "Lighting up the Legion", taking
place on Friday, September 19, 2008 beginning at 6:00 p.m, at a cost of $55 per
ticket or $45 for legion members. Ms St. Kitts advised that this evening consisting
of food music and dancing will raise funds and awareness for the "Operation
Renovation" an initiative to update and redecorate the Royal Canadian Legion
Colonel Fred Tilson V.0 Branch (Ont. No. 385) Aurora to better serve the
community.
V PRESENTATIONS
Mayor Morris advised that the Association of Municipalities of Ontario (AMO) has
presented the, Peter J. Marshall Certificate of Merit Award for excellence and
innovation to the Northern 6 Municipalities, including the Town of Aurora, in
recognition of the implementation of the new waste management strategy, the
Green Bin Program, Mayor Morris congratulated the Director of Public Works
and all staff and participants who collaborated on initiating, promoting and
maintaining this program which is expected to save $11 million over the next ten
years.
VI PUBLIC SERVICE ANNOUNCEMENTS
Councillor McRoberts extended thanks and congratulations, on behalf of the
Mayor and members of Council, to the two Aurora Citizens who represented
'Canada in the 2008 Beijing Olympics. Councillor McRoberts recognized Ms
Nicole Forrester who competed in the women's high -jump event and Mr. Stephen
Jorens, who competed in the K2 -1,000 m kayak event.
Councillor McRoberts advised of an event taking place on September 10, 2008 at
the Seniors' Centre entitled "A Celebration of Culture" which offers fine foods
from around the world as well as cultural activities and entertainment, running
from 11:00 a.m. until 3:00 p.m, at a cost of $8, for a passport and $1 per food
sample provided by various local ethnic gourmet restaurants.
Councillor Wilson advised that York Central Fire Services Deputy Chief Ken
Bone retired from service this past August, and that the Fire Department has
appointed Mr. Robert Comeau as the new Deputy Fire Chief. Councillor Wilson
extended his congratulations to Deputy Chief Comeau.
Councillor Granger announced that the Farmers Market will be featuring the
second annual "Apple & Honey Festival" on Saturday September 27, 2008 from
8:00 a.m. to 1:00 p.m., featuring exciting events like the charity pie eating
contest, which will necessitate a $3 donation per participant toward. Welcoming
Arms in Aurora. Councillor Granger advised that there will also be live music and
an apple pie and apple crumble competition and he invited all bakers in town to
step up and enter their creations.
Councillor Collins-Mrakes advised that 'a Spin -a -thou fundraiser will be going
around the clock from 9:00 p,m. to 9:00 a.m. on Friday September 26, at
Timberlane Athletics Club to support the Southlake Regional Cancer Centre,
Councillor Collins-Mrakas suggested that interested spinners may contact her at
the Aurora Town Hall 727-3123 Ext. 4268.
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COUNCIL - SEPTEMBER 23, 2008. Council Minutes - Sept. 9 - 3
Minutes of Council Meeting No. 08-24
Tuesday, September 9, 2008
Councillor Buck extended her congratulations to the staff members who were
instrumental in the implementation of the new waste management strategy, the
Green Bin Program, which received the Peter J. Marshall Certificate of Merit
Award for excellence and innovation from the Association of Municipalities of
Ontario (AMO), and she recognized former CAO, John Rogers and former
Director of Public Works, Wayne Jackson who were integral in the establishment.
of this initiative.
Mayor Morris advised that Aurora Rib-Fest took place over the weekend of
September 5 to 7, 2008. Mayor Morris congratulated Shelley Ware, Special
Events Co-ordinator and staff, as well.as the Rotary Club, who made this event a
terrific success.
Mayor Morris also advised that the Mayors' Blood Clinic will be taking place at
the Town Hall on Friday September 12. 2008 from 11:36 a.m. to 2:30 p.m., and
suggested that anyone interested in donating may call Canadian Blood Services
at 1-888-2-DONATE.
Mayor Morris advised that Lieutenant Colonel Andre Zdunich will be taking over
command of the Annouries for former Lieutenant Colonel Bruce McCullough of
the Queens York Rangers of Aurora, and she extended her congratulations to
Lieutenant Colonel Zdunich.
Mayor Morris advised that the Magna Wild West Hoedown will be taking place on
Saturday, September 13, 2008.
Mayor Morris extended her congratulations to the Director of Leisure Services, At
Downey and Special Events Co-ordinator, Shelley Ware and all staff involved, for
the tremendous success of the Concerts in the Park this year.
IV ADOPTION OF MINUTES
Council Minutes of August 12, 2008, Meeting Number 08-22
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the Council Meeting Minutes from meeting 08-22 be adopted as
printed and circulated.
CARRIED
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(8), 3, 4, 7, 8 and 9Swere identified for discussion.
Vlll . ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wilson Seconded by Councillor Granger
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
-3-
COUNCIL - SEPTEMBER 23, 2008 Council Minutes - Sept. 9 - 4
Minutes of Council Meeting No. 08-24
Tuesday, September 9, 2008
2. Correspondence from Mayor Phyllis Morris
Re: The Association of Municipalities of Ontario (AMO), P.J. Marshall
Certificate of Merit Award.
THAT correspondence be received for information.
5. Reporting out from Closed Session Agenda
THAT Council provide direction resulting from Closed Session.
6. Memorandum from Director of Financial Services -
Re: 2009 Budget Timetable & 2009 Capital Priority Setting Matrix
THAT Memorandum from Director of Financial Services regarding 2009 -
Budget Timetable & 2009 Capital. Priority Setting Matrix be received for
information.
CARRIED
IX DELEGATIONS
a) Ms Moragh Wolfe, Executive Director, Big Brothers and Sisters of York
Re: Proclamation of September 2008 as "Big Brother Big Sister Month"
Ms Moragh Wolfe of the Big Brothers and Sisters of York Region
addressed Council to express her appreciation on behalf of Big Brothers
and Sisters of York Region for proclaiming the month of September as
"Big Brothers acid Sisters Month" and she provided an overview of the
tremendous work. that is being done in the community and the positive
impact that this program has on the lives of its participants.
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the comments of the delegate be received and endorsed.
CARRIED
b) Mr. John Waller, Director, Long Range and Strategic Planning
Branch, Region of York
Re: York Region's "Planning for Tomorrow" Growth Management
Initiative (20 minute presentation)
Mr. John Waller of the Region of York provided a thorough summary of
York Region's "Planning for Tomorrow" growth management initiative
entitled "Towards a Sustainable Region".
Mr. Waller explained that studies have revealed that York Region will
experience significant growth over the next. ten years and to address this
he advised that sustainable_ intensification is a key factor, which will create
the need to establish new communities in whitebelt areas of York Region
while maintaining a linked natural heritage system. Mr. Waller advised.
that the Region has designed a sustainable approach which should
address the growth issue and maintain a well managed environment,
economy and the responsible delivery of human services. Mr. Waller
advised that public input is being sought through open houses and public
meetings around York Region, and upon the conclusion of this process a
Regional Official Plan Update will be presented to Council in the Fall of
2008. - 4 -
COUNCIL - SEPTEMBER 235 2008 Council Minutes - Sept, 9 - 5
Minutes of Council Meeting No, 08-24
Tuesday, September 9, 2008
Moved by Councillor Granger Seconded by Councillor Gaertner
THAT the comments of the delegate be received for information.
CARRIED
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. General Committee Meeting Report No. 08-29 Tuesday, September 2, 2008
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 08-29. TUESDAY SEPTEMBER 2 2008
(8) PW08-034 — Parking Lot Lighting — Mosaics Condominium and Canadian
Tire Corporation
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council approve the recommendation to accept the maintenance
and operating costs for three (3) street lights in the Canadian Tire parking
lot to service residents of the Mosaics Community — York Region
Condominium Corporation No. 920; and
THAT Council direct staff to develop an agreement with Canadian Tire
Corporation to acknowledge the transfer of responsibility; and
THAT works not proceed until an agreement has been finalized.
On a recorded vote the motion was CARRIED.
YEAS:6 NAYS:3
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern, Wilson and
Mayor Morris
VOTING NAYS: Councillors buck, Collins-Mrakas and McRoberts
Moved by Councillor Gallo Seconded by Councillor McRoberts
THAT the balance of report of the General Committee Meeting No. 08-29
be received and the recommendations carried by the Committee be
approved.
CARRIED
MovedbyCouncillor MacEachern- Seconded by Councillor Granger
THAT added item 8 be brought forward for consideration at this time.
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COUNCIL - SEPTEMBER 23, 2008
Council Minutes - Sept. 9 -. 6
minutes of Council Meeting No. 08-24
Tuesday, September 9, 2008
8. Correspondence from Mayor Robert Gross! of Georgina
Re: Invitation to the Mayor's Forum - September 17, 2008 (ADDED ITEM)
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the correspondence from Mayor Grossi of the City of Georgina,
regarding the Mayor's Fortim, be received for information.
CARRIED
3. Memorandum from Councillor MacEachern
Re: September 2008, Canada Day Parade Sub -Committee Appointments
Moved by Councillor MacEachern Seconded by Councillor Buck
THAT Council endorse the appointment of the five individuals listed below
to serve on the 2009 Canada Day Parade Sub -Committee:
Sher St, Kitts Marilyn McCart
Sandra Humfreys Frank Mete .
Carolyn Barclay
AND FURTHER.THAT staff be directed to advertise in the Notice Board
up until October7, 2008, for additional members to serve on the Canada
Day Parade Sub -Committee with the goal of increasing the committee
membership.
CARRIED
4. Recommendation from Closed Session September 2, 2008 .
Re: Personal Matter -Appointments to Committees
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT Councillor Al Wilson be appointed to the Aurora Public Library
Board; and
THAT Councillor John Gallo be appointed to the Joint Council Committee
(Central York Fire Services) &the Traffic Safety Advisory Committee; and
THAT .Council accept the resignation of Councillor Granger from the
Economic Development Advisory Committee; and
THAT Gouncillor Evelina MacEachern be appointed to the Economic
Development Advisory Committee; and
THAT the Terms of Reference for the Environmental Advisory Committee
be amended to appoint a third member of Council, and that Councillor
John Gallo be appointed accordingly.
CARRIED
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COUNCIL - SEPTEMBER 23, 2008 Council Minutes - Septa 9 - 7
Minutes of Council Meeting No. 08-24
Tuesday, September 9, 2008
Memorandum from the Manager of Administration
Re: Request to Waive Permit Fee for the Use of Shelter Behind Regency
Acres Public School (ADDED ITEM)
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the correspondence be referred to the Director of Leisure Services;
and
THAT the same process and principles be applied that were followed for
"Relay for Life".
CARRIED
9. Correspondence from the Ontario Power Authority (OPA)
Re: Appointing a Designate for Aurora to the Municipal Energy.
Conservation Officer (MECO) Working Program (ADDED ITEM)
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the correspondence from the Ontario Power, Authority (OPA),
regarding appointing a Designate for Aurora to the Municipal Energy
Conservation Officer (MECO) Working Program be referred to the
Environmental Advisory Committee.
CARRIED
XI REGIONAL REPORT
Mayor Morris advised that the Region is preparing a report pertaining to the full
enclosure of all backyard pools, which may result in the, requirement that all sides
of any backyard pool are fenced.
XII NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Councillor Gallo inquired about the proposed infrastructure intensification and
what effect that will have on the supply of water in Aurora. The Director of Public
Works responded that the supply of water is not an immediate concern, however
the careful management of the available water supply is important.
Councillor Collins-Mrakas gave Notice of Motion regarding an education session
regarding the Code of Conduct.
Councillor Collins-Mrakas gave Notice of Motion regarding, subject to
permissibility under relevant and applicable legislation, that all future closed
session proceedings of Council be audio recorded.
Councillor Collins-Mrakas gave Notice of Motion regarding provision for
community gardens in future subdivision and or site plan agreements.
Councillor Collins-Mrakas advised of an ongoing medical condition which
requires her to leave the meeting to receive medication.
Councillor Granger advised of a recent article in the local newspaper regarding
tax increases and he reiterated Council's position in opposition of the proposed
Regional increase of 3%for a hospital levy.
COUNCIL - SEPTEMBER 23, 2008 Council Minutes - Sept. 9 - 8
Minutes of Council Meeting No. 08-24
Tuesday, September 9, 2008
Mayor Morris requested that staff ensure full adherence to Council's direction to
close Yonge Street on November 11, 2008, to allow for Remembrance Day
Ceremonies to lake place. The Mayor also encouraged the support of all citizens
to participate in the 2008 poppy campaign.
Councillor Gaertner requested an update on the re -locating of soil from the
current Community Gardens to the new site. The Director of Leisure Services
advised that staff are awaiting confirmation from Miller Waste as to whether they
will be moving it or. not.
Councillor Gaertner requested an update regarding an old oak tree. The Director
of Leisure Services advised that the tree in question resides on private property
and that staff only provide maintenance for trees on public, Town owned
property. The Director further advised that every effort is being made to contact
the land owner(s) to encourage them to take measures to preserve the tree.
Mayor Morris advised of a letter from Mr. Stan Armstrong, GAO for the Town of
Georgina regarding a Mayors Forum. Mayor Morris read the letter and advised
that Aurora is being represented by Ms Susan Walmer.
Councillor McRoberts advised that the oak tree mentioned earlier has received
an historical designation.
X111 READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5070-08.H BEING A BY-LAW to appoint an Acting Chief
Administrative Officer for the Corporation of the Town
of. Aurora. (Bob Panizza)
5071-08.11 BEING A BY-LAW to amend By-law 5019-08.11 to
appoint Building Inspectors. (Added item)
CARRIED
XIV CLOSED SESSION AGENDA
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council recess into a Closed Session to consider the following
Items:
1- Legal Matter- Reporting out from Closed Session
2- Legal Matter — Legal Opinion regarding Stronach Aurora Recreation
Centre
3 - Legal Matter — Bondfield, Aurora at al
4 - Personal/Legal Matter — Marketing Division former staff member
5 - Property Matter— Inquiry regarding Town Land
6 - Memo from Councillor Collins-Mrakas regarding Bulkhead Repairs
payment Authorization and,Mayor's response
ONE
COUNCIL - SEPTEMBER 23, 2008 Council Minutes - Sept. 9 - 9
Minutes of Council Meeting No. 08-24
Tuesday, September 9, 2008
7 - Labour Relations Matter —Administrative Procedure No. 13
Excess Hours and Overtime
8 - Property Matter— Recommendation from Traits Subcommittee
CARRIED
Council recessed at 10:15 p.m.
Councillor Buck left the meeting 10:15 p.m.
Councillor Gollins-Mrakas Left the meeting at 10:15 p,m.
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council reconvene from Closed Session at 11:55 p.m.
CARRIED
Council reconvened at 11:55 p.m.
Resolution Resulting from Closed Session - Legal Matter — Reporting out of
Closed Session Meetings
Moved by Councillor Wilson
Seconded by Councillor Gallo
THAT the Director of Corporate Services report out to Council the detail
titles of the items that were discussed following each Closed Session
meeting.
CARRIED
Resolution Resulting from Closed Session -Adoption of Recommendations from
Closed Session Meeting July 22, 2008 _
Moved by Councillor Gallo_ Seconded by Councillor Gaertner
THAT the recommendations from the Closed Session Meeting .held on
July 22, 2008 regarding the following matters be approved:
Legal Matter —. Stronach Aurora Recreation Centre
Bondfield, Town of Aurora et at
Authorization of payment for bulkhead repairs
Legal Matter —Tax Registration of Properties
Legal Matter - Dical Property
Personal Matter— Correspondence from Special Events Committee
Personal Matter— Staff for Aurora Heritage Centre
Personal Matter —Staff modification Planning Department
Legal Matter —. Disposition of Unopened Park Street
Property Matter — Leslie Street Lands
Legal Matter- Legal Opinion from J. Murray Davidson of PMLaw
CARRIED
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COUNCIL - SEPTEMBER 235 2008 Council Minutes - Sept. 9 - 10
Minutes of Council Meeting No.-08-24
Tuesday, September 9, 2008 .
Resolution Resulting from Closed Session - Adoption of Recommendations from
Closed Session Meeting August 12, 2008
Moved by Councillor Gallo Seconded by Councillor Gaertner
THAT the recommendations from the Closed Session Meeting held on
August 12, 2008 regarding the following matters be approved:
Legal Matter— Legal Opinion from Gowlings LLP
• Bondfield , Town of Aurora et al
Legal/Personal Matter — Legal Opinion from Aird & Berlis LLP
Authorization for payment of bulkhead repairs
Personal Matter — Building Department Sick Leave Policy
CARRIED
Resolution Resulting from Closed Session - Adoption of Recommendations from
Closed Session Meeting September 2, 2008
Moved by Councillor Gallo Seconded by Councillor Gaertner
THAT the recommendations from the Closed Session Meeting held on
September 2, 2008 regarding the following matters be approved:
Personal Matter --Appointments to Committees
Labour Relations Matter — Recruitment of a Town Solicitor
Personal/Legal Matter— Personal Matter regarding former CAO
Labour Relations Matter — Recruitment of a new CAO
Personal/Legal Matter— Human Resources Dept. Staff
CARRIED
Resolution Resulting .from Closed Session - Legal Matter — Legal Opinion
regarding the Stronach Aurora Recreation Centre.
Moved by CouncillorMacE'achorn Seconded by Councillor Gallo
THAT Council confirms the retention of Gowlings LLP to represent the
Town in the claims related to the Stronach Aurora Recreation Centre
namely:
Bondfield v Aurora - Feb. 21108
Aurora v Bondfield - April 15108
Aurora v Zurich - July 3/08
CARRIED
70 -
COUNCIL - SEPTEMBER 23, 2008 Council Minutes - Sept. 9 - 11
Minutes of Council Meeting No. 08-94
Tuesday, September 9, 2008
.Resolution Resulting from Closed Session -Property Matter — Inquiry Regarding
Town Land
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the request to sell a.portlon of Town owned open space land not be
approved.
CARRIED
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT Council recess into a Closed Session.
CARRIED
Council recessed at 12:00 aim.
Movedby Councillor McRoberts Seconded by CouncillorMacEachern
THAT Council reconvene from Closed Session at 12:02 a.m.
CARRIED
Council reconvened at 12:02 a.m.
XIII, READINGOFBYLAWS
Moved by Councillor Granger Seconded by Councillor Gallo
THAT the following listed by-law be given 1 sit, 2nd and 3rd readings, and
enacted:
5068-08.H BEING A BY-LAW to appoint a Deputy Clerk for the
.Corporation of the Town of Aurora.
(Karen Ewart.and CindyJanzen)
CARRIED
Moved by Councillor Gallo Seconded by Councillor Wilson
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
5069-08.0 BEING A BY-LAW to confirm actions by Council
resulting from the Council meeting of September 9,
2008.
CARRIED
COUNCIL - SEPTEMBER 233,2008
Council Minutes - Sept. 9 - 92
Minutes of Council Meeting No. 08-24
Tuesday, September 9, 2008
XV ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 12:04. a.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR - BOB PANIZZA, TOWN CLERK
COUNCIL - S�ER 23, 2008
AuRoxA
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Presentation - a - 9
MEMORANDUM I Office of the Mayor
Date; September 23, 2008
To: Members of Council
From: Mayor Phyllis Morris
Re: Presentation — Donation of Parkettes
On Tuesday, September 23, 2008 at 7:00 p.m., The Town of Aurora, will be presenting
the Jaekel and English families with a certificate of appreciation for their generous
support of the Southlake Regional Health Centre's Gala fundraising event in 2007,
Through their significant individual donations, the Jaekel and the English families
purchased the rights to —name —the following two parkettes within the Ballymore and
Brookvalley Homes Subdivision developments:
• Jaekel Park located within the Ballymore Development Corporation Subdivison in
the vicinity of Bloomington Road and Bathurst Street; and
• English Park located within the Brookvalley (Aurora) Development in the vicinity
of Bayview Avenue and Vandorf Road.
The. Town of Aurora is delighted to have participated in the 2007 Southlake Gala by
donating the naming rights of two parkettes and sincerely wishes to thank the Jaekel
and English families for their contribution to the Regional Cancer Program at Southlake
Regional Health Centre.
Phyllis M. Morris
Mayor
/rs
COUNCIL BER 23, 2008
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Photo Opportunity AURORA
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For Immediate Release
Vuesday, Sepiemberl6, 2008
Aurora Mayor & Council recognize two families for
donation of parhettes
WHO: Mayor of Aurora, Phyllis Morris & Aurora Council
The English Family
The Jacket Family
WHAT: A presentation to two families from Mayor Morris and Council, who have donated finds
to have two parkettes named after them.
WHERE: Aurora Town Council Meeting
Council Chambers, Aurora Town Hall
1 Municipal Drive
WHEN: Tuesday, September 23, 2008 at 7:00 p.m.
WHY: With the conveyance of municipal parkland within the Ballymore and Brookfield Homes
Subdivision developments, it is necessary to appropriately name these parks. In
accordairce with the Town's Facilities Naming Policy, the names for these parks have
been selected through a process whereby the naming rights to these Parks were purchased
via significant individual donations.
These donations were the result of the Town of Aurora participating in the Southlake
Regional.. Health Centre's Expansion Fund Raising event in 2007 by auctioning off the
naming rghts to the highest bidder with all proceeds being returned to South Lake
.Regional Health Centre.
CONTACT: Robyn Smart, Executive Assistant, Mayor's Office
The Town of Aurora
905-727-3123 ext:.4741
Town of Aurora Members of Council
From Ieft:.Mayor Phyllis Morris, Councillors: Bob McRoberts, Evelina MacEachem, Wendy Gaertner,
Stephen Granger, Alison M. Collins-Mrakas, Evelyn Buck, Al Wilson, John Gallo
Town of Aurora, 1 Municipal Drive, Box 1000, Aurora, Ontario UG 6.11
-14
2
COUNCIL - SEPTEMBER 23, 2008
Delegation - a - 1
Panizza, Bob
From: Gary Templeton
Sent: Friday,, September 19, 2008 9:30 AM
To: Panizza, Bob
Cc:
Subject: 16 Industrial Parkway
Dear Mr. Panizza;
1 act as planning consultant in connection with the property at the address referenced above. The related
Town of Aurora files for Zoning By-law Amendment and for Site Plan Approval are D 14-14-07 and
D11-10-08. Staff Report PLO87086 was considered by General Committee on September 16, 2008 and
we understand that the report will now be on the Council agenda for the meeting to be held on Tuesday,
September 23, 2008.
We understand that a resolution is being drafted for consideration by Council. The purpose of this email
message is to request delegation statics so that we have.the opportunity to address Council if we have
any issue with the language in the resolution and/or so that we can respond to any questions that may be
raised.
Please confirm that we will be listed as a delegation.
Yours truly
Gary Templeton
(Templeton Planning Ltd.)
0/19/2008 - 15 -
COUNCIL - SEPTEMBER 23, 2008 ITEM # -
AurtoxA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-30
Council Chambers
Aurora Town Hall
Tuesday, September 16, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Gallo in the Chair; Mayor Morris,
Councillors Collins-Mrakas, Gaertner, Granger,
MacEachem, McRoberts and Wilson
MEMBERS ABSENT Councillor Buckwas.absent.
OTHER ATTENDEES Director of Corporate Services[Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Director of Public Works, Director of
Financial Services/Treasurer and Council/Committee
Secretary'
Councillor Gallo called the meeting to order at 7:00 p.m.
DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest with respect to item 13 regarding the
Storm Sewer Charge By-law, due to his spouse's employer being the type of
business under consideration, and did not take part in or vote on any questions in
this regard or attempt in any way to influence the voting on such questions.
APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
New Delegation (b) — Mr. Bryce Eldridge and Ms Elizabeth Crowe
York Catholic District School Board
Re: Item 14—ADM08-012 - Request for Exemption to Pay Cash -in -
Lieu of Parkland - St. Maximilian Kolbe Secondary School
Y New Item 16 — Memorandum from Director of Building Administration
Re: Paid Overtime for Building Administration Staff
A Additional Material — for Report FS08-038 - Item 10 --Attachment #1
Y New Closed Session Item — Update on the Director of Corporate
Services Recruitment
CARRIED
-16-
COUNCIL- SERT0NWMii?XR?PAao. o8-3o ITEM #
Tuesday, September 16, 2008
1/I ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes 08-29, September 2, 2008
General Committee recommends:
THAT the General Committee Meeting minutes 08-29 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(2), 2, 3, 4, 5, 6, 9, 13, 14 and 16 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same,
FS08.028 — 20U Development Charge Reserve Fund Statement
(Annual Report)
THAT report FS08-028 - 2007 Development Charge Reserve Fund
Statement (Annual Report) be received for information; and
THAT the 2008 Development Charge Reserve Fund Statement (Annual
Report) be forwarded to the Minister of Municipal Affairs and Housing in
accordance with Section 43(3) of the Development Charges Act, 1997.
8. ADM08-011 — 404 Gateway Sign
THAT report ADM08-011 regarding the proposed 404 Gateway Sign be
received for information; and
THAT the project management of this project be transferred from the
Economic Development Office to the. Leisure Services Department; and
THAT Leisure Services Department staff be authorized to retender the
project in order to obtain appropriate quotes for the development and
installation of the gateway sign on Highway 404.
.10. FS08.038 — Cancellation, Reduction or Refund of Property Taxes
Under Section 367 and 358 of the Municipal Act
THAT the property taxes in the amount of $186,411,95 be adjusted .in
accordance with Sections 357 and 358 of the Municipal Act, 2001
S.0.2001 c 25, as amended, of which the Town of Aurora's share totals
$43,793.97, and
THAT the associated interest, if applicable, be cancelled in proportion to
the property taxes adjusted; and
THAT the Director of Finance/Treasurer be directed to adjust the
Collector's Roll to reflect these property tax adjustments.
COUNCIL - SEI4kI E&QAF2fLQ80. 08-30 JITEM# 1- 3
Tuesday, September 16, 2008
11. BA08-006— Sign By-law Amendment —WhitwellDevelopments Ltd. -
THAT report BA08-006 regarding draft sign bylaw amendment 5067-08.P
for the SmartCentres development on the north side of Wellington Street
East between Leslie Street and Highway 404 be received for information;
and
THAT Council enact the amending Sign By-law 5067-08.P at the
September 23, 2008 Council meeting.
12. Memorandum from the Director of Building Administration
Re: Update — LSRCA Staff Report No. 42-08-BOD
THAT the memorandum "Update — LSRCA Staff Report No. 42-08-BOD
be received as information.
15. FS68-042 — Bill 44, Budget Measures and Interim Appropriations Act, 2008
THAT report FS08-042 - "Bill 44, Budget Measures and Interim
Appropriations Act, 2008" be received for information.
CARRIED
V1 DELEGATIONS
(b) Mr. Bryce Eldridge and Ms Elizabeth Crowe
York Catholic District School Board
Re: Item 14—ADM08-012 -Request for Exemption to Pay Cash -in -
Lieu of Parkland - St. Maximillian Kolbe Secondary School (Addeditem)
Ms Elizabeth Crowe and Mr. Bryce Eldridge addressed General Committee to
request an exemption from the required payment of $413,563.95 for Cash -in -lieu
of Parkland pertaining to St. Maximlllian Kolbe Secondary School. The delegates
indicated that close to 60% of the lands will be useable green space and that this
space, as well as the gymnasium, will be available for use by the Town of Aurora
and other user groups outside of school hours. Ms Crowe then suggested that, if
an exemption is not granted, a committee be established, consisting of
representatives from the York Catholic District School Board, Town of Aurora
Council and Town of Aurora staff, in order to formalize a relationship pertaining to
access of school facilities. Further, Ms Crowe indicated another possibility of
donating a portion of the lands to the Town of Aurora.
General Committee recommends:
THAT the comments of the delegates be received and referred to item 14.
W.T".i:tl1-101
General Committee recommends:
THAT item 14 be brought forward for discussion.
CARRIED
'8 -
COUNCIL - SERT6J%i2e%R2PA41o.08-30
Tuesday, September 16, 2008
ITEM #-a
14. ADMOB-012 — York Catholic District School Board
Request for Exemption to pay Cash -in -Lieu of Parkland
St. Maximillian Kolbe Secondary School
27B Wellington Street East
File D11A8-07
General Committee recommends:
THAT the request from York Catholic District School Board for an
exemption to pay cash -in -lieu of parkland to. the Town in the amount of
$413,553.95 as required in accordance with the Site Plan Agreement,
respecting the construction of a secondary school be denied; and
THAT the York Catholic District School Board be required to pay the
prescribed cash -in -lieu of parkland to the Town prior to the issuance of the
building permit in accordance with the Town's By-law 4291-01Y
respecting Parkland DedicationlCash-in-lieu of Parkland Dedication.
CARRIED
(a) Mr. Jim Zacher, DOVE Executive Committee
Re: DOVE 2008 Presentation to Council
Mr. Jim Zacher addressed General Committee to thank the Mayor, Members of
Council and staff for their support and participation in the 25 hour charity lacrosse
game, held on June 13, 2008 at the Aurora Community Centre. Mr. Zacher
advised that over $47,000 was.mised for the Centre of Abuse Awareness, which
has now been adopted as the official charity for DOVE. Mr. Zacher advised that
the charity lacrosse initiative is now an annual event, scheduled as a 36 hour
game for June 12, 2009. To show DOVE's appreciation, Mr, Zacher presented
the Mayor, Council and staff members who were involvedwith memorabilia from
the event.
General Committee recommends: .
THAT the presentation be received.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee recommends:
THAT items 4 and 5 be brought forward for discussion.
CARRIED
4. PLOO-084—Zoning By-law Amendment Application
Aurora Wellness House Inc. (Sormeh Spa & Inn)
32 & 34 Wellington Street East and 33 Centre Street
File D14-11-08 (Ref: DII-09.06)
General Committee recommends:
THAT Council receive as information the overview of Zoning By-law
Amendment Application D14-11-08 scheduled for a Public Planning
Meeting to be held on October 22, 2008.
CARRIED
19-
COUNCIL - SErtW Wh%26%RaPA$o,o8.3o ITEM # 1- 5
Tuesday, September 16, 2008
General Committee recommends:
THAT the Procedural By-law be waived to allow Mr. Gary Templeton, the
applicant for ASL Properties, to speak.
CARRIED
(c) Mr. Gary Templeton, Templeton Planning Ltd.
Re: Item 5 — PL08-086 —Zoning By-law Amendment and Site Plan
Application
ASL Properties Ltd., Part of Lots 2 and 3
Registered Plan 635, 16 Industrial Parkway South
Files D14-14-07 and D111-10-08
Mr. Gary Templeton addressed General Committee to advise that the reports
which were originally submitted to the Town with the application are potentially
out of date and the reports indicated that the site possibly.had solvent residue
from a fire which occurred years ago. The site was further investigated by Dr.
Bruce Brown, a soils consultant, who reported that no contaminants are on the,
site which are not within acceptable limits. Mr. Templeton suggested, therefore,
that no remediation is necessary and that further testing will be executed during
excavation.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
5. PL08-086 —Zoning By-law Amendment and Site Plan Application
ASL Properties Ltd., Part of Lots 2 and 3
Registered Plan 535, 16 Industrial Parkway South
Files D14-14.07 and D11.10.08
General Committee recommends:
THAT Implementing Zoning By-law 5066-08.D be enacted to rezone the
subject lands from 'Restricted Industrial (M1-A) Exception Zone" to
"Restricted Industrial (M1-14) Exception Zone" to permit business and
professional offices, excluding medical uses as an additional permitted
use; and
THAT,subject to any issues or comments raised by Council, Site Plan
Application Dll-10-08 be approved to permit the construction of a two
storey office building with an accessory parking structure, and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
Agreement; and
THAT staff bring back to the September 23, 2008 Council meeting,
appropriate wording regarding the alternate to the "H" prefix.
CARRIED
General Committee recommends:
THAT item 6 be brought forward for discussion.
CARRIED
-20-
COUNCIL- SERF 6ni1a@ PZPiQao. 0a-30 JITEM# 1-6
Tuesday, September 16, 2008
6. PL08-095 - Application for Site Plan Approval
Irwin Industrial Agencies Limited
221 Don Hillock Drive, Lot 11, Plan 65M-3974
File D11-09-08
General Committee recommends:
THAT, subject to any issues or comments raised by Council, Site Plan
Application DII-09-DS be approved to permit the construction of a
3,512.5m2 (37,804 ft2) office and warehouse; and
THAT Council authorize the Mayor and Clerk to execute the site plan
agreement.
CARRIED
Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. AAC08-04.- Accessibility Advisory Committee Meeting Minutes
September 3, 2008
General Committee recommends: -
THAT the Accessibility Advisory Committee Meeting minutes from the
September 3, 2008 meeting be received and the recommendations
contained therein be approved.
CARRIED
2. FSOB-037 -2008 Second Quarter Operating Report
(deferred from September 2, 2008 General Committee)
General Committee recommends:
THAT the budget adjustments as identified in Attachment to. Financial
Services Report FS08-037 be adopted; and
THAT the projected deficit for Legal Services be taken from the Future
Legal Reserve Fund; and
THAT the projected deficit for Insurance Claims and Insurance Adjuster
Fees be taken from the Insurance Reserve Fund,
CARRIED
General Committee recommends:
THAT all departments which are projecting overspending be directed
to defer purchases that can be delayed to 2009.
CARRIED
General Committee recommends:
THAT any casts associated with theSale of the Leslie Street
Property be applied to the Sale of Municipal Lands Reserve fund,, and
THAT a report be provided to Council outlining the costs incurred to
date with respect to the Leslie Street property.
CARRIED
COUNCIL - SEFIEAMEMWI 120080. 08-30 ITEM # 1-7
Tuesday, September 16, 20D8
General Committee recommends:
THAT, should all of the above not address the total deficit that we take the
balance from the Supplementary Tax Revenue that was to go toward
capital projects to be assigned at a later date.
CARRIED
3. CS08-034- Council Pending Ust
General Committee recommends:
THAT CS08-034 be received for information purposes.
CARRIED
General Committee recommends:
THAT AD15 (Rev 6) be removed.
CARRIED
General Committee recommends:
THAT AD16 be removed.
CARRIED
General Committee recommends:
THAT B1 be removed.
CARRIED
General Committee recommends:
THAT PL19 be updated.
CARRIED
General Committee recommends:
THAT PL34 be removed.
CARRIED
General Committee recommends:
THAT PL39 be removed if it has been completed.
CARRIED
9. FS08-036 - Invoice for Fire Departments Acquisition of Breathing Apparatus
General Committee recommends:
THAT the invoice from the Town of Newmarket in the amount of
$55,872.46 for the Town of Aurora's share of the Breathing Apparatus be
paid, and
-22-
COUNCIL - SEP r EiNRAF2 080.08.30 ITEM # 1 - 8
Tuesday, September 16, 2008
THAT the funds be taken from the Fire Service Training Obligatory
Reserve Fund.
CARRIED
Councillor McRoberts, having previously declared an interest in item 13; did not take
part in or vote on any questions In this regard or attempt in any way to influence the
voting on such questions.
13. Motion Tabled by Councillor Wilson
(Notice given at September 2, 2008 General Committee)
General Committee recommends:
WHEREAS some Aurora businesses may expand to include more than
one unit of a building complex; and
WHEREAS such expansion may result in a business assuming the
responsibility of more than one water meter, but they only use minimal
water from these additional meters; and
WHEREAS.the Town has a storm sewer charge on all commercial meters
of $599.52 per year per meter; and
WHEREAS not all water meters on the premises are required to run the
business, but are there as a result.of the configuration of the building, and
WHEREAS the current by-law requires the commercial establishment to
pay the storm sewer charge, no matter the volume of water going through
the meter;
NOW THEREFORE BE IT RESOLVED THAT the existing Storm Sewer
Charge By-law be reviewed to allow a commercial establishment that
expands the space required to operate its business, resulting in acquiring
more than one water meter, to be able to apply for a refund of the
additional storm sewer charge; and
THAT the Director of Finance produce a report to Council outlining the
implications of the recommendation and solutions as to how this may be
implemented.
CARRIED
16. Memorandum from the Director of Building -
Re: Paid Overtime for Building Administration Staff
(Added Item)
General Committee recommends:
THAT Council provide an exemption to Administration Policy No. 13 to
provide payment of overtime to Building Administration staff for the
balance of the year; and
THAT a copy of this memo be sent to the local media, with revised
wording as follows: "... was advised of the health, of identifiable
individuals.... ".
CARRIED
-23-
COUNCIL - SERFEARIMiRs%P21Qao. 08-30 �ITEM# 1- 9
Tuesday, September 16, 2008
IX NEW BUSINESS/GENERAL INFORMATION- COUNCILLORS
Councillor Collins-Mrakas advised of the first annual 12 hour 'Ride Around the
Clock" Spin-a-thon, taking place at Timberlane Athletic Club from Friday,
September 26, 2008 at 9:00 p.m. until Saturday, September 27, 2008 at 9:00
a.m, in support of Southlake Foundation. .
Councillor Wilson gave Notice of Motion regarding variance reporting, specifically
pertaining to quarterly reporting of operating reports, for third quarter and moving
forward.
Councillor Wilson asked about the status of an official unveiling of the sign at the
newly named Stronach Aurora Recreation Centre to which the Director of Leisure
Services responded that the sign has been constructed and it will be installed at
the sign company's earliest convenience, after which a ceremony may be held.
Mayor Morris advised that the OPA meeting in the Township of Georgina,
scheduled for Wednesday, September 17, 2008 is going forward, although all
Mayors have decided not to attend. Mayor Morris advised that the municipalities
have forwarded their resolutions to the Mayor of Georgina. Mayor Morris also
advised that Trans Canada will field all telephone calls pertaining to any potential
site they may be considering. As well, Mayor Morris advised that BradforcINVest
Gwillimbury has a proponent in their area.
Councillor MacEachern requested that the Director of Corporate Services provide
an explanation of how to file a complaint pertaining to the Code of Conduct.
Mayor Morris advised that Heritage Canada will be presenting the Town of
Aurora with an award at a ceremony in Quebec City, which she will be attending
and for which she will be requesting reimbursement of expenses.
X CLOSED SESSION
Property and Legal Matters
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
Legal Matter- Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
Legal Matter - Stronach Aurora Recreation Centre
Delay Claim Support Services
Property Matter - Sale of Unopened Road Allowance - Park Street
Personal Matter - Update on the Director of Corporate Services Recruitment
(Added Item) .
CARRIED
Xl ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:50 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-30 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 23, 2008.
-24-
COUNCIL - SEPTEMBER 23, 2008
ITEM # 2 -
EXTRACT FROM GENERAL COMMITTEE MEETING NO. 08-29
HELD ON TUESDAY, SEPTEMBER 16, 2008
5. PL08-086 — Zoning By-law Amendment and Site Plan Application
ASL Properties Ltd., Part of Lots 2 and 3
Registered Plan 535, 16 Industrial Parkway South
Files D14-14-07 and 1311-10-08
General Committee recommends:
THAT Implementing Zoning By-law 5066-08.D be enacted to rezone the subject
lands from "Restricted Industrial (M1-A) Exception Zone" to "Restricted Industrial
(M1-14) Exception Zone" to permit business and professional offices, excluding
medical uses as an additional permitted use; and
THAT, subject to any issues or comments raised by Council, Site Plan
Application D11-10-08 be approved to permit the construction of a two storey
office building with an accessory parking structure; and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
Agreement; and
THAT staff bring back to the September 23, 2008 Council meeting,
appropriate wording regarding the alternate to the "H" prefix.
CARRIED
-25-
COUNCIL - SEPTEMBER 23, 2008
STEM # 3 - 1
TOWN OF AURORA
ACJR97RA COUNCIL REPORT No. LS08-044
SUBJECT: Roof Installation for Church Street School Cultural Centre
FROM: Allan Downey, Director of Leisure Services
DATE: September23, 2008
RECOMMENDATIONS
THAT Council receive this report as information regarding the method for replacing
the asphalt shingle roof at 22 Church Street.
BACKGROUND
In October 2007 the Town of Aurora retained Pinchin Environmental and Building Science
Group to perform a moisture infiltration report for 22 Church Street. This report indicated
thatthatthe asphalt shingle roof was in need of replacement. Council approved $80 000 as
a part of the Capital Works Budget for the renovation of 22 Church to replace the asphalt
shingle roof. This amount accounted for some plywood substrate replacement if needed,
upgraded 30-year shingles, and upgraded underlaymentlice and water shield. Upon
further investigation and specification development it has been determined that only limited
replacement of plywood substrate may be required.
Town staff and Registered Roofing and Building Science consultants Technical Support
Service performed the specifications for tender in September 2008 in consultation with the
Ontario Heritage Trust,
The Town of Aurora awarded tender LS 2007-92 for the renovation of 22 Church Street to
Rutherford Construction Limited (RCL) in December2007. RCL commenced construction
on the facility in January 2008.
Insurance regulations and Ministry of Labour Occupational Health and Safety Construction
Regulations restrict the Town of Aurora from awarding a separate contract for work at the
22 Church Street site while Rutherford Construction Limited has assumed the site.
Town of Aurora staff have submitted the tender specifications to Rutherford Construction to
have the work quoted and completed in 2008 priorto the late fall and winter months and to
avoid any conflicts with warranty, health and safety or insurance issues that may result
from two separate contractors performing work at the building.
-26-
COUNCIL - SEPTEMBER 23, 2008 JITEM# 3-2
ber 23, 2007 - 2 - Report No. LS08-044
COMMENTS
Rutherford Construction Limited released the specifications provided by the Town of
Aurora for competitive bids and the lowest bid of three including taxes (GST), site fencing,
safety precautions, clean-up, grounds repairs if needed, general contractors fee and
supervision was $48 953.46.
Town staff will be proceeding with the asphalt shingle replacement at 22 Church Street in
October 2008 to prevent further deterioration of the roof structure and to avoid any conflicts
between the general contract for building renovations and a separate roofing contract.
Town staff will be awarding the asphalt shingle roof replacement to Rutherford Contracting
Limited by way of a contemplated change order for the complete removal and
re -installation of the asphalt shingle roof and coordinating this work with substantial
completion of the building by the end of October 2008.
OPTIONS
To proceed with roof replacement by Rutherford Construction Limited in 2008 by
way of contemplated change order.
Tender roof replacement for completion in spring 2009 once Rutherford Contracting
has left the site.
FINANCIAL IMPLICATIONS
Council approved $80 000 as a part of the Capital Works Budget for the renovation of 22
Church Street to replace the asphalt shingle roof.
The complete removal and replacement of the asphalt roof is quoted at $48 953.46
including taxes (GST), for complete removal of existing asphalt shingles, installation of
underlayment and new 30-year shingles, site fencing, safety precautions, clean-up,
grounds repairs if needed, general contractor's fee and supervision.
CONCLUSIONS
That council be informed of staff's intentions and process to replace the roof at 22 Church
Street.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens.
- 27 -
COUNCIL - SEPTEMBER 23, 2008
STEM # 3 3
September 23, 2007 - 3 - Report No. LS08-044
Objective 131: Continue the commitment of fiscal responsibility and accountability.
Objective D2: Enhance customer service.
Objective 133: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making.
ATTACHMENTS
NlA.
PRE -SUBMISSION REVIEW ,
Prepared by. Aaron Karmazyn, Manager Facilities & Property - Ext. 4323
Allan Downe
Director of Leisure Services
-28-
COUNCIL - SEPTEMBER 23, 2008 JITEM # a -
AukTOWN OF AURORA
COUNCIL REPORT No. FS08-043
SUBJECT: Church Street School Cultural Centre Capital Project Update
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: September 23, 2008
RECOMMENDATIONS
That Financial Services Report No. FS08-043 be received, and
That the Director of Leisure Services advise Council where in the Church
St. School Cultural Centre they can reduce the project by $37,500 to cover
the deficit.
BACKGROUND
In accordance with the report presented by the Grant Thornton on Capital Projects -
- Tendering, Budgeting, Communication.and Completion Process, Recommendation
2 stated in part:
Is should be a requirement that the department report to Council at the earliest
time when it has been. determined that a project will exceed the Council
approved budget. Such reporting should explain as a minimum why and
where a project is exceeding budget.
Attachment #1 is a financial statement for the Church St. School Cultural Centre
project to August 29, 2008 and includes the recommendations from Leisure Services
that will be presented at this meeting pertaining to the repairs to the Roof and the
potential savings to budget.
COMMENTS
At the time of producing this report there is a projected deficit that will require
Council's.Direction.
OPTIONS
1. As stated in the recommendations of this report.
2. That the Director of Leisure Service advise Council what Leisure Service Capital
Projectthe $37,500 Church Street School Cultural Centre projected deficit could be
taken from.
3. That the deficit projected in this report be taken from the Municipal Capital
-29-
COUNCIL - SEPTEMBER 23, 2008 ITEM #
September 23 2008 - 2 - Report No. FS08-043
Discretionary Reserve Fuhd which has a projected balance for 2008 of $1.7 million.
FINANCIAL IMPLICATIONS
When you review Attachment #1 the report is broken down into 5 Columns, these being:
Actual Costs to August 29, which reflects all the bills that have been paid to August
29.
Projected to Completion represents costs that are known such as items included in
contract, and the items in red reflect those items that a budget was establishedfor
but have either no expenditures to date or have not been tendered.
Estimated Total Project is the sum of the first two columns.
Budget is the budget that was established by Council at your meeting of April 7;
2008 a copy of which is attached hereto as Attachment #2.
Surplus/(deficit) represents the line items and their expected balance at the end of
the project.
The end results are that at the present time our projected deficit is $37,425..
Council has to make some decisionson this project to advise staff where the deficit
required to complete the project are come from. In this regard you have the decision to
find the additional funds required from another source and if this were your preferred
choice we would suggest that the funds come from a Reserve Fund.
The second option is to cut back on this project or another project to save the necessary
money to cover the deficit. If you decide to cutback we would suggest that you look first at
this projector a project initiated by the department responsible for the deficit, which in this
case is the Leisure Services Department. The auditors are suggesting this as we must
start making the department responsible for the deficit and to fund the deficit, otherwise
there is no consequence for a department being over budget.
If it is Council's decision to scale down this project to find the money, you can look at all of
the items in red, these are items that were included in the original budget but have yet to
be started. One caution we would have in reducing an item in red it may impact the
subsidy provided by the Federal Government and could reduce our grant to below the
threshold to obtain the maximum subsidy, resulting in a need to refund some of the money
received from the Federal Government.
CONCLUSIONS
In accordance with Council's direction we are advising Council when it is known that we
might be in a deficit.position on a project.
-30-
COUNCIL-,SEPTEMBER 23, 2008
1 TEM # 4 - 3
September 23, 2008 - 3 - Report No. FS08-043
LINK TO STRATEGIC PLAN
Goal "A" — To. Maintain a Well Managed and Fiscally Responsible Municipality.
ATTACHMENTS
Attachment #1. -- Capital Project report to August 29, 2008
Attachment #2 -- Excerpts from minutes of April 7, 2008 with the approved Church St.
School Cultural Center approved budget.
PRE -SUBMISSION REVIEW
Management Team — September 16, 2008
Prepared by: L. John Gutteridge, ext. 4111
L. Joh tteridge Al Downey
Director of Finance/Treasurer Director of Leisure Services
-37-
COUNCIL - SEPTEMBER 23, 2008
4-4
-32-
COUNCIL - SEPTEMBER 235 2008 ITEM #
ATTACHMENT #1
22 Church St.
Actual
Projected to
Estimated
Approv
Surpusf
Aug 29
Completion
Total Project
Budget
(Deficit)
Expenditures
Orlginml Project
Contract (Rutherford) Per L807-047
$
1,469,176 $
726.232
$ 2,184.408
$ 2,029,966
$ (154.452)
Contingency
$
-
$ -
$ 188,126
$ 108,126
Mlsc $
544
$ 644
$ (544)
-
Fire Surpression $
20.729
$ 20,729
$ 20.729
Sub Total Contract $
1,480.449 $
726,232
$ 2,206,681
$ 2,218,081
$ 12,400
Other Project Costs
Architects
- $
63,325 $
46,175
$ g8,500
$ 41,006
$ (57.404)
Coppola (belfry)
$
29,706 $
12,734
$ 42,436
$ 42A35
$
Mold Assessment
$
26,228
$ 25,228
$ 9,712
$ (15.516)
Inspecuans.
$
102
$ 1,902
$ (1,902)
Adminlsba8on
$ -
$ -
Taxes
$ 164A62
$ 154,452
Sub Total Other $
110160 $
57 006
188066
$ 24]695
$ ]8629
' Consultants(Stmt Plan)
Total Approved by Council
Items Included in Grant
Now HVAC(Base Case 2)
8
60,900
$ 142,100
$ 203,000 $
203.000
S -
Additional Forming and Millwork
$
-
$ 9.000
$ 9.000 $
91000
$ -
Improved Lighting Fixtures MUW Purpose Room
$
4.477
$ 4.477 $
51000
$ 523
Picture Hanging Rails
;
$ 6.000
$ 5,000 $
51000
$ -
Picture Hanging Rails Basement
$
16.000
$ 16,000 $
16,000
$ -
Now Moulding lnMuIVPurpose Room
$
-
$ 01000
$ 91000 $
8,000
$ -
Flxlure
$
$ 10,400
$ 10,400 S
10,400
$ -
Fixtum
$
-
$ 10,300
$ 10.300 $
10,300
$ -
Store Front Fmming
$
-
$ 12,000
$ 12.000 $
12,000
$ -
InledorStarm Windowa
$
9,000
$ 171,000
$ 160,000 $
180,W0
$ -
RdlerShades
$
260
$ 4.940
$ 8.200 $
5,200
$
Grant It... $
9D,83
$$ 373740
$ 461377 $
.461960
$ 523
Other Items (Costs Incurred After August 29)
Tender Doome.me
$ Voli
S 3.nm $
3761
$ (0)
Advertising Tender
$ 662
$ 682 $
082
$ (0)
Pnoeet Management Consultant (done In house)
$ $
-
$ ,
HVAC Revlew LS07-028
$ -
$ 10,000
$ 10,000 $
W,000
$ -
Sound System and SWgs
$ -
$ 100,000
$ 100,000 $
100,000
$ -
Furniture
$ -
$ 75,000
$- 75,000 $
75,000
$ -
Displaycasemlllwork
$ -
$ 138.000
$ 135.000 $.
135.000
$ -
Teleconference Equipment ,
$ -
$ -
Pmmium after hours Mechanical
$ -
$ -
Prenlium after hours Electrical
$
$
Audit Costs
$
_
$ -
Administralion Expense
$
$
Other items
$ 4,443
nUODO
$ 324,433 $
324,443
$ 0
Additional Items
Addllionol Abalementaf Asbestos
$ 18,210
$ -
$ 18,210 $
18,210
$
Repairs to Slone Foundation Wall
$ 641096
$ 23.184
$ 77,280 $-
52,000
$ (15,280)
Buick repolm and replacement
$ - $
20,000
$ 23,000
Repairs to damaged SnIOt and Fuels
$ 11,866
-
$ 11.868 $
5,000
$ (8,686)
Repeircracks to all windows ontl sills, and broken glass
$ 27,784
$ 27,78K $
060
$ (18924)
Foundation Repairs to male bolding
$ 162.955
$ 162,955 $
141,200
$ (21,755)
Alarm System
$
$ -
AdditionalTestingandmspections
$ 2,280
$ 720
$ 3.WO
Mechanical Closet
$ 1.629
$ 1,629
$ 3,258
$ (3,258)
Floor Drains
$ 9,279
$ 9,279
-
$ (0279)
Regroureing Main SmIce
$ 1.636
$ 1.530
$ (11536)
Condul[ for Main Telephone Service
$ 1.970-
$ 1,970
$ (1,970)
Reason Lighting Changes
$ -
$ 4,477
$ 4,477
$ (4,477)
Came, Free Toilets
$ -
$ 2.740
$ 2,740
$ (2,740)
Window Repalm
$ -
8 27784
$ 27764
$ (27,784)
Basement Partition Plan
$ 91660
$ 3.186
$ 12,744
$ (12,744)
Roof Hatch
$
$ 10.603
$ 10,603
$ (10,603)
Addition of Foundption Wag
$ 17.913
$ 17,973
$ (17,973)
Basement Floor Finish
$
$ 7,657
$ 7,657
$ (7,657)
Fxcoeding Cash Allowance
$ -
$ 325.
$ 325.
$ (325)
Rof rs, and So0lt Works
$ -
$ 11.868
$ 11.858
$ (11.868)
Deadlml,e B Hardware for Seven Aluminum Doors
$ -
$ 5,413
$ 6.413
11 (6,413)
New Roof
49.000
$ 49,000 $
80000
$ 31000
Additional Items
$ 319,138
$ 146.585
$ 467724 $
338270
$ T '4141
Projected Expenditures $ 2,004,8281 $ 1,825.4641 $ 3630291 1 $ 3593389 $ (38902)
-33-
COUNCIL - SEPTEMBER 23, 2008
ITEM
-34-
COUNCIL - SEPTEMBER 23, 2008 . ITEM #
ATTACHMENT-2
NI DELEGATIONS
None
Councillor Buck arrived at 7:10 p.m.
IV MATTERS FOR CONSIDERATION
1. LSOB-016 —Aurora Heritage Centre
(deferred from March 31, 2008 Special General Committee meeting)
(attachments pertaining to the HVAC System have been emitted,
as that matter was addressed at the March 31, 2008 Special General
Committee meeting)
General Commlttee recommends:
THAT all the works shown in the summary chart listed below be included
in the Aurora Heritage Centre. renovations to achieve a $0.00 cost of the
project
Expenditures
Original Project -- - -
Contract (Rutherford) Per LS07.047 T95
1,734,6 1
Contingency 188,126 1 -
Project Costs
;cts $ 41,096 1
ila (belfry) $ 42,435 1
1
Sub
Items Included in Grant
New HVAC (Base Case 2)
$ 498,000
Additional Framing and Millwork
$ 9,000
Improved Lighting Fixtures Muh Purpose Room
$ 5,000
Picture Hanging Rails
$ 5,000
Picture Hanging Rails Basement
$ 16,000
New Moulding In Multi Purpose Room
$ 9,000
Fixture
$ - 10,400
Fixture
$ 10,300
Store Front Framing -
$ 12,000
Interior Storm Windows
$ 180,000
Roller Shades
a __-
r Items (Costs Incurred After August 17
or Documents
$ 3.761
rtising Tender
$ 682
Assessment
$ 9,712
of Management Consultant (done in house)
$ -
Review LS07-028
$ 10,000
d System and Stage
$ 100,000
lure
$ 75,000
Ay case millwork
,$ 135,u00
onference Equipment
ium after hours Mechanical
ium after hours Electrical
Costs
Other Items $�— 334,155
COUNCIL - SEPTEMBER 23y 2008
ITEM #
Additional Items
Addltlonal Abatement of Asbestos
$ 18,210 _
Repairs to Stone Foundation Wall
$ 62,000
Brick repairs and replacement
$ 23,000
Repairs to damaged Soffit and Facia
$ 5,000
Repair cracks to all windows and sills, and broken glass
$ 8,860
Foundation Repairs to main building
$ 141,200
.
Alarm System
$ -
New Roof _
$ 80,000
Additional Items
$
338,270 $ 1,432,325
Projected Expenditures
$ 3,693,390
Revenue
Town of Aumra
$ 2,510,500
Town of Aurora (StratlOus Plan)
2
Church St, School Qiscretionary Reserve Fund
$ 82,890
_
Cultural Spaces Grant
$ 750,000
Municipal Capital Reserve
$ 76,000
Capacity Building for -Arts and Heritage Organizations Grant
$ -
Estate of Margaret Brevik
$ 155,000
Belinda Stronach Donation
$ 5,000
Aurora Historical Society
$ 15100o
Projected Revenuel
$ 3,59.3,390
Projected Surplus!(Deficit)
$ o
CARRIED
2. Memorandum from the Chief Administrative
Re: Calendar of Stiff Initiative Events - 2007 and Preliminary Calendar -
2008
(deferred from March 31, 2008 Special General Committee meeting)
Genera! Committee recommends:
THAT the calendar of staff initiative events — 2007 and preliminary
calendar-2008 be received for information.
CARRIED
3. Memorandum from the Chief Administrative Officer
Re: Staff Justifications — Economic Development Division
WITHDRAWN
-36-
COUNCIL - SEPTEMBER 23, 2008
ITEM # -
Adoption of Recommendations from Closed Session Meeting September 16, 2008
THAT the recommendations from the Closed Session Meeting held on September 16,
2008 regarding the following matters be approved:
Property Matter— Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
Property Matter — Stronach Aurora Recreation Centre
Delay Claim Support Services
Property Matter— Sale of Unopened Road Allowance — Park St.
Labour Relations Matter — Update on the Dir. of Corporate Services Recruitment
- 37 -
COUNCIL - SEPTEMBER 23, 2008
ITEM # s -
Stantec Consulting Ltd.
361 Southgate Drive
Guelph ON N1 G 3105
Tel: (519) 836-6050
Fax: (519) 836-2493
Stantec
September 11, 2008
File: 163806040
Town of Aurora
BobPanizza
1 Municipal Drive
Box 1000
Aurora ON L4G 6J1
Dear Mr, Panizza:
Reference: Northland Power Inc. — Proposed Town of Aurora Peaking Generation Station
Notice of Second Public Information Session
Northland Power has retained Stantec Consulting Ltd. ("Stantec") to prepare an Environmental Review
Report ("ERR") for the proposed Town of Aurora Peaking Generation Station, as required by Ontario
Regulation 116/01 of the Environmental Assessment Act,
The Town of Aurora Peaking Generation Station, a 340-400 MW gas -fired "peaking" station (the "Project"),
will be located on a site located at 1166 Bloomington Road in the Town of Aurora. The project is being
developed to respond to the need for electrical generating capacity in northern York Region as identified by
the Ontario Power Authority, in its Integrated Power System Plan released in August, 2007.
A first public information session was conducted in June 2008. Additional studies and project Information
have been amassed through continued project development and agency, stakeholder, First Nation,
landowner, and public consultation. As part of the Environmental Screening Process, Northland Power will be
holding a second public information session to display information that has been collected for this Project to
date, and provide the public, agencies, stakeholders, First Nations, and landowners with further opportunities
to ask questions and comment on the project. Information regarding the public information session is as
follows:
Howard Johnson Hotel
Wellington Room (I, II & ill)
15520 Yonge Street
Aurora, Ontario
Monday, October6, 2008
4:00 — 9:00 PM
The public information session and ongoing consultation activities are designed to ensure that any comments
or concerns you have are identified early in the planning process and enable us to consider them as part of
the project design.
The attached Notice of Public Information Session was published in the September 22, 2008 and September
29, 2008 editions of the Auroran and provides contact information for Northland Power. .
-38-
COUNCIL - SEPTEMBER 23, 2008
Stantec
September 11, 2008
ITEM # s-2
Reference: Northland Power Inc. —Proposed Town of Aurora Peaking Generation Station
Notice of Second Public Information Session
Northland Power would IIke to take this opportunity to extend our thanks for your participation in this energy
initiative and we invite you to contact Northland Power at the address/e-mail listed in the Notice or Stantec at
the number noted below.
Sincerely,
TANTEC CQNSULTING LTD:
David P. Wesen a E.S.
9
Senior Project Manager
Tel: (519) 836.6050
Fax: (519) 836-2493
d avi d.wese nger@stantec.com
Attachment: Notice of Second Public Information Session
-39-
COUNCIL - SEPTEMBER 23, 2008
JITEM #
t
Northland Power Inc. ("Northland") is preparing to bid its proposed
Town of Aurora Peaking Generating Station, a 340-400 MW gas -
fired -peaking" station (the -Project-) to the Ontario Power
Authority (°CP9). The OPA has launched a competitive bidding
process to respond to the need for electrical generating capacity In
northern York Region Identified by the OPA, In Its Integrated Power
System Plan released on August, 2007. Northland's site is located
at 1166 Bloomington Road In the Town of Aurora (see map).
Power generated from the Project would be delivered to a 230 kV
Hydro One transmisslon line In southern Newmarket via 7 - 10 km
of burled 230 kV cable, that will be aligned along either an existing
Hydro One tmnsmlsslon dne right of way or along reglonol roads In
Aurora. The proposed Project will use state-of-the-art low
emission, high efficiency technology,
The proposed Project is subject to the Ontaro Environmental
AssessmentAct(the"Act') and Regulation 116/01. Underthis Act
and its supporting regulations, the Project will be subject to an
environmental screening (conducted In accordance with the
Category "B- environmental review stage) that requires:
examining the Projects potential impacts on the environment
including land, air, water, and nolse; developing suitable measures
to mitigate potential impacts; and conducting public consultation.
A hrst public informatlon session was conducted in June 2008.
Additional studies and project information have been amassed
through continued project development and agency, stakeholder,
First Nation, landowner, and public consultation. As part of the
Environmental Screening Process, Northland Powerwlll be holding
a second public information session to display Information that has
been collected for this Project to date, and provide the public,
agencies, stakeholders, First Nations, and landowners with further opportunities to ask questions and comment on the project.
The public information session Is scheduled as follows:
Howard Johnson Hotel
Wellington Room (I, SI & III)
15520 Yonge Street
Aurora, Ontario
Monday, October 6, 200S
4:00 PM - 9:00 PM
For more information about the need for electricity supply in northern York Region and the Ontario Power Authority's Northern York Region
electricity generation procurement process, visit:
http://v4ww.powerauthority,on.co%gp/ Page.asp9PagoID=1224&51teNodeID=182&13L_ExnandID=271
For more Information about the Ontario Ministry of the Environment's Regulation 116/01, "The Guide to the Environmental Assessment
Requirements for Electricity Projects (March 2001), visit: http://www.ene,gov.on.ca/envision/Up/4021e.pdf
Additional public information sessions will also be held in East Gwllllmbury and King City. To obtain additional information about these sessions,
the project proposal, or to advise Northland of concernsyou may have, visit the northern York Region link on our website at
www.northlandpowenca/yr, and/or contact:
Jim Mulvale
David Wesenger
Environmental Engineer
Senior Project Manager
Northland Power Inc.
Stantec Consulting Ltd,
30 St. ClaIrAve. West, 17th Floor
361 Southgate Drive
Toronto,Ontarlo M4V3A2
.�. Guelph,0mario N1G3M5
Phone: 416962-6262x 112
1001114iLk7. Phone:519-836-6050
Fax: 416962-6266
Fax:519-836-2493
Email: jlm@northlandpowecca
Email: david.wesenger@stanteccom
Information will be collected and used in accordance with the Environmental Assessment Act, and solely for the purpose ofassisting Northland
Power in meeting environmental assessment and local planning requirements. This material will be maintained on file for use during the study
-40-
COUNCIL - SEPTEMBER 23, 20011 ITEM # 7-1
Au7 oRA. TOWN OF AURORA
COUNCIL REPORT No. FS08-044
SUBJECT: Space Planning Project
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: September 23, 2008
RECOMMENDATIONS
That Financial Services Report No. FS08-044 be received; and
That the purchase order for Mayhew and Associates be increased by
$9,000. to include the cost of preparing Cad Drawings of Town Hall; and
That the money for the additional work come from the project budget..
BACKGROUND
As Council is aware with Report No. FS08-031 we appointed the firm of Mayhew and
Associates Inc. to complete a Space Needs analysis for Town Hall, Scanlon Court
and the Hydro Building. During the tender preparation stage we advised the
perspective bidders that we required Cad Drawing done for the Scanlon Court
Properties but we were under the impression that we had Cad drawings of Town Hall
for their use. Now that Mayhew is working on the project we have been unable to
produce the Cad Drawings for Town Hall as we have determined that the building
was an as built building and Cad Drawings were probably never done. Further to
this there have been significant changes to Town Hall since the building was
complete that have not been captured on any drawings.
COMMENTS
As a result of not being able to produce appropriate Cad Drawings for Town Hall
Mayhew is unable to complete the work contracted for the Town Hall portion of the
project as contracted. Mayhew has indicated that they can still produce a report with
recommendations but it will not be in the detail contracted. In order for them
complete the project as contracted they will require cad drawings of Town Hall and
this will result in addition costs, if Council approves the additional costs this evening
Mayhew has indicated that they should still complete the project on time.
Unfortunately this was not known sooner as we thought that we had up to date Cad
drawings of Town Hall and Mayhew has completed all of the background work for
Town Hall and are ready to plot the information on the Cad drawings.
-41-
COUNCIL - SEPTEMBER 23, 2008
ITEM # - 2
September 23 2008 - 2 - Report No. FS08-043
OPTIONS
1. As stated in the recommendations of this report.
2. That we donot contract with Mayhew to do the Cad drawings for Town Hall portion
of the project. The problem with this option is that we will still have to pay the
largest portion of the contract cost as they on
the work on the assumption
that we were to produce the appropriate Cad drawings. They could still produce a
final report but it will not be in the detail that we contracted for.
3. That we contract with another firm to produce the cad Drawings required.
FINANCIAL IMPLICATIONS
Mayhew and Associates have provided us with a quote to complete the appropriate Cad
drawings of $9,000.. There is money in our Capital Project No. 14022 Office Redesign —
Town Hall which has a budget of $803,845. of which the Consulting Portion was estimated
to be $75,000.. If you approve this additional work it will bring the cost of the contract with
Mayhew and Associates. to $58,850. plus expenses.
CONCLUSIONS
Unfortunately there was an error in the information that we provided the Consultants and
we were led to believe that we had the appropriate Cad drawings. We are too far along on
this project to turn back and need these drawings to complete the task as contracted.
Mayhew can still produce a report on the data they have collected but it will not be in the
detail that was contracted for.
The only other way we can get the drawings is to have another Company complete them
but getting another company to do the work will delay the project even further. Further by
having Mayhew do the drawings we are assured that they will capture the information
required for proper presentation of their report.
LINK TO STRATEGIC PLAN
Goal "A" — To Maintain a Well Managed and Fiscally Responsible Municipality.
PRE -SUBMISSION REVIEW
Management Team —September 16,, 2008
Preparegfby: L. John Gutteridge, ext. 4111
L. Joh Gutteridge
Director of Finance/Treasurer
-42-
COUNCIL - SEPTEMBER 23, 2008 �ITEM# 8-1
TOWN OF AURORA
AuR_ORA GENERAL COMMITTEE REPORT ND.CS08-036
SUBJECT: Code of Conduct for Members of Council, Advisory Committees and
Sub -Committees - Update
FROM: Bob Panizza, Director of Corporate Services
DATE: September 23, 2008
RECOMMENDATION
THAT report CS08-036 be received for information; and
THAT the Aurora Public Library Board be requested to prepare a Code of
Conduct for the members of the Aurora Public LibraryBoard; and
THAT staff develop a Code of Conduct for Members of the Committee of
Adjustment to.ensure compliance with the necessary requirements of the
Planning Act; and
THAT those who have not submitted a signed copy of the Code of Conduct for
the Members of the Advisory Committees be provided one last opportunity to
submit the required documentation by October 14, 2008; and
THAT Council provide direction for those who have not submitted their
documentation after that date.
BACKGROUND
At the August 12, 2008 Council meeting Council directed staff as follows:
THAT staff report back to the September,23, 2008 Council meeting if any
Councillors or advisory committee members have not signed the Code of
Conduct.
COMMENTS
It can be confirmed that all Members of Council with the exception of one have submitted
their executed copy of the Code of Conduct for the Members of Council.
-43-
COUNCIL - SEPTEMBER 23.12008
JITEM # s-2
September 23, 2008 -2- Report No. CS08-036
On July 14, 2008, copies of the Code of Conduct for Members of the Advisory Committee
were sent out to all advisory committee and sub -committee members requesting that a
signed copy be returned to the Town Clerk. Reminder letters were sent out on September
2, 2008 to the members who had not submitted their signed documents.
As of September 18, 2008 there are outstanding documents for the advisory committees.
ADVISORY COMMITTEE
MEMBERS NON-
NUMBER OF MEMBERS
COMPLIANT
Council/General Committee
1
9
Accessibility Advisory
0
3 (one citizen vacancy)
Committee
Arts and Culture Advisory
_
1
5 (one citizen vacancy)
Committee
Economic Development
3
6
Advisory Committee
Environmental Advisory
1
8
Committee
Heritage Advisory Committee
2
7
Leisure Services Advisory
3
6
Committee
Canada Day Parade Sub-
3
5 (members for 2009
Committee
appointed September 9, 2008
Codes of Conduct to be
provided to the committee
Traffic Safety Advisory
2
6
Committee
Correspondence was received from the Chief Executive Officer regarding the Code of
Conduct as pertaining to the Members of the Aurora Library Board. Section 223 (1) of the
Municipal Actdefines local boards, however; as notedbelow a board established underthe
Public Libraries Act is not considered a local board according to this section of the
Municipal Act.
"local board" means a local board other than,
(a) a society as defined in subsection 3 (1) of the Child and Family
Services Act,
(b) a board of health as defined in subsection 1 (1) of the Health
Protection and Promotion Act,
(c) a committee of management established under the Homes for the
Aged and Rest Homes Act,
-44-
COUNCIL - SEPTEMBER 23, 2008
ITEM #
September 23, 2008 - 3 - Report No. CS08-036
(d) a police services board established under the Police Services Act,
--'-► (e) a board as defined in section 1 of the Public Libraries Act,
(f) a corporation established in accordance with section 203,
(g) such other local boards as may be prescribed; ("conseil local")
Therefore, the CEO of the Aurora Public Library has advised the Director of Corporate
Services that, at the September 17, 2008 Board meeting, the .Library Board would be
considering the development and adoption of a Code of Conduct for the Members of the
Aurora Public Library Board.
Upon reflection of the matter, staff has also determined that a separate Code of Conduct
should ge developed for the Members of the Committee of Adjustment as the committee
was established by the authority of the Planning Act, as amended and have different
jurisdictional responsibilities to that of regular advisory committees. Staff will therefore
report bact to Council when that has been completed.
OPTIONS
1. Recommendation set out in this report.
2. THAT Council provide direction on the matter of non-compliance of those members
of the advisory committees who have not submitted executed copies of the Code of
Conduct for Members of Council, Advisory Committees and Sub -Committees.
FINANCIAL IMPLICATIONS
Minimal costs would be incurred should further correspondence and/or advertising be
required to fill positions that may become vacant on any of the advisory committees.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
-45-
COUNCIL - SEPTEMBER 23, 2008
ITEM # s-4
September 23, 2008 - 4 - Report No. CS08-036
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
Objective D4: Create a respectful environment that fosters team work and open dialogue,
consistent with a Character Community. These Objectives acknowledge the responsibilities
required by governance that contribute to informed and involved citjzens.
ATTACHMENTS
Attachment #1 — List of Members of the Council, Advisory Committees and Sub -
Committees who are non -compliant to the Code of Conduct Policy.
PRE -SUBMISSION REVIEW
Director of Corporate Services/Acting Chief Administrative Officer— September 19, 2008
Prepared by: Karen Ewart, Manager of Administration/Deputy Clerk ext 4229
Bob raVh7za
Director of Corporate Services/Acting CAO
-46-
COUNCIL - SEPTEMBER 23, 2008
ITEM # 8-s
CODE OF
CONDUCT
FILED
Title
FirstName
LastName
Committee
YES
Mayor
Phyllis
Morris
Council
YES
Councillor
Bob
McRoberts
Council
YES
Councillor
Evelina
MacEachern
Council
YES
Councillor
Wendy
Gaertner
Council
YES
Councillor
Ste hen
Granger
Council
YES
Councillor
Allison
Collins-Mrakas
Council
Councillor
Evel n
Buck
Council
YES
Councillor
Al
1wilson
Council
YES
Councillor
John
lGallo
Council
YES
Mr.
John
Lenchak
Accessibility Advisory Committee
YES
Mrs.
Catherine
Couchman
Accessibility Advisory Committee
YES
Ms
Ann
Baden
Accessibility Advisory Committee
YES
Ms
Jackie
Bennett
Arts & Culture Advisory
Committee
Ms
Nadine
Raymond
Arts & Culture Advisory
Committee
YES
Ms
Jo-anne
Spitzer
Arts & Culture Advisory
Committee
YES
Ms
Helen .
Roberts Aurora
Historical Society
Arts & Culture Advisory
Committee
Mr.
Michael
Thompson
Aurora Public Library Board
Mr.
Geoffrey
Dawe
Aurora Public Libray Board
Mr.
Milton
Hart
Aurora Public Library Board
Mr.
Charles
Levine
Aurora Public Library Board
Ms
KathyBanks
Aurora Public Library Board
Ms
Elizabeth
Bishenden
Aurora Public Library Board
Mr,
James
Beechey
Gommittee of Adjustment
YES
Ms
Lisa
Cruickshank
Committee of Adjustment
Mr.
Hank
Gosar
Committee of Adjustment
Mr.
Walter
Mestrinaro
Committee of Adjustment
Mr.
William
Warner
Committee of Adjustment
-47-
COUNCIL- SEPTEMBER 233,2008
ITEM
CODE OF
Title
FirstName
Lastl
Committee
CONDUCT
FILED
YES
Mr.
Christopher
Ballard
Economic Development Advisory'
Committee
YES
Mr.
Bryan
Black
Economic Development Advisory
Committee
YES
Mr.
Kent
Dinning
Economic Development Advisory
Committee
Mr.
Angelo
Giannetta
Economic Development Advisory
Committee
Mr,
Bryan D.
Moir
Economic Development Advisory
Committee
Mr.
Geoffrey
Dawe
Economic Development Advisory
Committee
NIA
Councillor
John
Gallo
Environmental Advisory
Committee
YES
Mr.
Barnes
Environmental Advisory
Committee
YES
Mr.
Cook
Environmental Advisory
Committee
YES
Ms
FPeter
Cooper
Environmental Advisory
Committee
YES
Ms
Marshall
Environmental Advisory
Committee
YES
Mr.
Piersol
Environmental Advisory
Committee
YES
Mr.
David
Tomlinson
Environmental Advisory
Committee
YES
Ms
Susan
Walmer
Environmental Advisory
Committee
Mr.
Richard
Wizemann
Environmental Advisory
Committee
YES
Mr.
Andries
Godschalk
Heritage Advisory Committee of
Aurora
YES
Mr.
Bill
Newman
Heritage Advisory Committee of
Aurora
Mr.
Stan
Rycombel
Heritage Advisory Committee of
Aurora
Ms
Lynne
McKenzie
Heritage Advisory Committee of
Aurora
YES
Ms
Donna
Smith
Heritage Advisory Committee of
Aurora
YES
Ms
Jacqueline
Stuart
Heritage Advisory Committee of
Aurora
YES
Mr.
John
McIntyre
Heritage Advisory Committee of
Aurora - Honourary Member
- 48
COUNCIL - SEPTEMBER 23, 2008
ITEM # 8
CODE OF
CONDUCT
FILED
Title
FirstName.
LastName
Committee
Mr.
John
Clement
Leisure Services Advisory
Committee
Ms
Margaret
Kingerski
Leisure Services Advisory
Committee
YES
Mr.
Michael
Levesque
Leisure Services Advisory
Committee
YES
Mrs.
Judy
Norwell
Leisure Services Advisory
Committee
YES
Mr,
Kenneth
Whitehurst
Leisure Services Advisory
Committee
Ms
Carol
Walthers
Leisure Services Advisory
Committee - Sports Council
Representative
YES
Ms
Carolyn
Barclay
Canada Day Parade
Ms
Sandra
lHumfryes
Canada Day Parade
Ms
Marilyn
McCart
Canada Day Parade
Mr.
Frank
Mete
Canada Day Parade
YES
Ms
Sher
St. Kitts
Canada Day Parade
Mr
Klaus
Wehrenberg
Trails Sub -Committee
N/A
Councillor
John
Gallo
Environmental Advisory
Committee
N/A,
Councillor
Stephen
Granger
Traffic Safety Advisory Committee
YES
Mr.
Brett
Cole
Traffic Safety Advisory Committee
YES
Mr.
Rino
Roncadin
Traffic Safety Advisory Committee
Mr.
Mike
Walters
Traffic Safety Advisory Committee
YES
Mr.
Dave
Watson
Traffic Safety Advisory Committee
Mr.
Horst
Wizernann
Traffic Safety Advisory Committee
YES
Mr.
Carmen
Zembri
Traffic Safety Advisory Committee
-49-
23, 2008
-1
ASL P`operties Ltd.
c)wnao(gLr THE CORPORATION OF THE TOWN OFAURORA
�r d
t'3; By-law Number 5066-08.D
a BEING A BY-LAW fo amend By-
law No. 2213-78, as amended,
being the Zoning By-law of the
Town of Aurora.
(Part Lot 60, Concession 1 EYS,
File: D14-14-07)
WHEREAS Section 34 of the Planning Act, R.S.O. 1990, c.P.13, as amended
provides that the Council of a local Municipality may pass a Zoning By-law;
AND WHEREAS the Council of the Corporation of the Town of Aurora enacted by-
law 2213-78 being the Zoning By-law, as amended;
AND WHEREAS the Council of the Corporation of the Town of Aurora deems it
advisable to further amend By-law 2213-78, as amended:
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN
OF AURORA HEREBY -ENACTS AS FOLLOWS:
THAT' the zoning category applying to the lands shown in hatching on
Schedule "A" attached hereto and forming part of this. By-law, is hereby
amended from "Restricted Industrial (MI -A) Exception Zone" to "Restricted
Industrial (M1-14) Exception Zone".
2. THAT the following be added as Section 25.4.16 "Restricted Industrial
(M1-14) Exception Zone".
25.4.16 "RESTRICTED INDUSTRIAL (M1-14) EXCEPTION ZONE"
(5066-08.13)
25.4.16.1 Uses Permitted
- warehouses and industrial uses including food
processing establishments, light metal products
plants and printing establishments, contractors yard,
lumber yard, machine or welding shop, plumbing
shop, saw or planing mill, or sheet metal shop,.
however not including any obnoxious use
- ancillary retail in accordance with the provisions of
Section 6.50
- commercial self storage facilities
- data processing centres
- fitness centres, recreation centres and private clubs
provided that no part of the building in which such
uses are located is used for any commercial self -
storage facility, warehouse or industrial use
- business and professional offices, excluding medical
repair shops, light
research labs
trade schools
-50-
- SEPTfMBER 23, 2008 By-law-50g6 - 2
25.4.16.2 Zone Requirements
25.4.16.2.1 Lot Specifications
In accordance with Section 25.2.1 with the exception that the
minimum lot frontage shall be 25.0 metres.
25.4.16.2.2 Siting Specifications
In accordance with Section.25.2.2
25.4.16.2.3 Building Specifications
In accordance with Section 25.2.3
26.4.16.3 Parking Structure:
The parking structure shall be permitted as on accessory
building and shall only be used for the parking of motor
vehicles. -
The minimum Interior side yard setback for the parking
structure shall be 2.0 metres.
Notwithstanding the provisions of Section 6.2.2 with respect to
the rear yard setback, the minimum rear yard setback for the
parking structure shall be 0.60 metres.
25.4.16.4 Outside Storage
In accordance with Section 25.3
25.4.16.5 The provisions of Section 6.31 with respect to the buffer strip
shall not apply.
25.4.16.6 Notwithstanding the provision of Section 6.26 with respect to
the manoeuvring space, the minimum required manoeuvring.
space shall be 6.5 metres for 90 degree spaces.
3.. THAT no part of this By-law will come into force until the provisions of the
Planning Act have been compiled with, but subjectto such provisions the
By-law will take effect from the day of passing thereof.
READ A FIRST AND SECOND TIME THIS 23'd DAY OF SEPTEMBER, 2008.
READ A THIRD TIME AND FINALLY PASSED THIS 23rd DAY OF
SEPTEMBER, 2008.
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, TOWN CLERK
-51-
COUNCIL - SEPTEMBER 23, 2008
By4aw-5066 - 3
TOWN OF AURORA
THE REGIONAL MUNICIPALITY OF YORK
LOCATION: Part ofl-ot 2 and 3, Registered Plan 535
THIS IS SCHEDULE "A"
TO BY-LAW NO. sou-08.D
PASSED THIS _ DAY
OF , 2008.
B. PANIZZA, TOWN CLERK
PHYLLIS M. MORRIS, MAYOR
LANDS SUBJECT TO REZONING FROM "MI -A" TO "M1-14"
C242'
M1-A
M C7
M2 RU
1 IELL-INGTOWSTREET EAST]
M2
[MIA (�{) C5 2 C5-1 C5-7
C5-3.. M1
0
IY
M2-5
m .
RA3-5 MI -A
cn M2
J
�?
-Y
M2
M1-A
1`
3
i5 M1-
M2 -
(u
A2
ff
M2-6 QF MI -Al
N
�
M2
70—M1-A
7
M2
S
M1-A
SCHEDULE "A" TO BY-LAW NO. 5066-08.13
-52-
23, 2008
-Q
Explanatory Note
Re: Zoning By-law No. 6066-08.D
By-law Number 5066-08.1) has the following purpose and effect:
To amend By-law 2213-78, the Zoning By-law in effect in the Town of Aurora, from
"Restricted Industrial (MI -A) Exception Zone" to "Restricted Industrial (M1-14)
Exception Zone". The amendment will enable the use of the subject lands for a
business and professional office use, excluding medical offices.
-53-
23, 2008
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5067-06.P
BEING A BY-LAW to amend By-
law Number 4898-07.P respecting
permanent signs within the Town
of Aurora.
WHEREAS the provisions of Section 99 of the Municipal Act 2001, as amended,
permits Council to pass by-laws respecting advertising devices, including signs:
AND WHEREAS the Town of Aurora enacted By-law Number 4898-07.P, being the
Permanent Sign By-law, under the provisions of the former Municipal Act,
AND WHEREAS it is deemed necessary to amend By-law .Number 4898-07.P to
include provisions for the Business Park Exception (BP-5) Zone.
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
THAT Section 10 — SIGNS PERMITTED IN A BUSINESS PARK ZONE be
amended to include the following subsection:
10.2 — Additional Signs Permitted in the Business Park (BP-5) Exception Zone
(a) In addition to the wall signs, canopy signs and awning signs permitted in
section 5.7(b) and section 8(b) of this bylaw for multi -tenant buildings,
each business premise shall be permitted one wall sign. onthebuilding
elevation that would otherwise not be permitted to have signage under
this bylaw. Such signs shall be a maximum of 0,57 square metres per
linear metre of wall face on which they are located and shall not cover
more than 15% of the total aggregate wall area on which they are
located.
(b) Wall signs referred to in section 10.2(a) above shall not be in the form of
a standard internally illuminated sign box. Individual illuminated letters are
permitted. -
(c) In addition to the wall signs, canopy signs and awning signs permitted in
section-5.7(c) and 8(b) of this bylaw forsingletenant buildings, each
business premise shall be permitted one additional wall signs per
elevation that would otherwise not be permitted to have signage under
this bylaw. Such signs shall not cover more than 15% of the total
aggregate wall area on which they are located.
(d) Wall signs referred to in section 10.2(c) above are permitted to be
illuminated through an external lightsourceonly.
-54-
COUNCIL. - SEPTFMBER 23, 2008 By-law-5W - 2
... ... ...... ........
..._.._.................
By-law 5067-08.P
Page 2 of 2
2. THAT the provisions of this By-law shall come into force and be effective upon
final passage thereof. - -
READ A FIRST AND SECOND TIME THIS 23`' DAY OF SEPTEMBER, 2008
READ THIRD TIME ND FINALLY PASSED THIS 23r0 DAY OF SEPTEMBER, 2008
PHYLLIS M. MORRIS, MAYOR
B. PANIZZA, TOWN CLERK
-55-
23, 2008
-9
worn ofg4^ THE CORPORATION OF THE TOWN OF AURORA
Ono ow
By-law Number 5072-08.0
BEING A BY-LAW to establish
highways on Plans 65M-3979 and
65M-4075 (St. John's Road
Development Corp.)
WHEREAS the Municipal Act, 2001, S.O. 2001 as amended, c.25, section 31
authorizes the Council of a local municipality to pass by-laws for establishing a highway
and land may only become a highway by virtue of a by-law passed by Council;
AND WHEREAS Council desires to establish certain highways;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. That the following lands be established as public.highway by The Corporation of
the Town of Aurora:
Blocks 211, 213 and 214, on Plan 65M-3979; and
Blocks 128, 129, 130, 131. 133, 134, 139 and 140, on Plan 65M-4075,
Town of Aurora, Regional Municipality of York
2 That this By-law may be registered in the appropriate Land Registry office on
title to the said lands set out in Section 1 herein.
3. That the provisions of this By-law shall come into force and take effect upon
third reading thereof.
READ A FIRST AND SECOND TIME THIS 231d DAY OF SEPTEMBER, 2008.
READ A THIRD TIME AND FINALLY PASSED THIS 23rd DAY OFSEPTEMBER,
2008.
PHYLLIS M. MORRIS, MAYOR
-56-
B. PANIZZA, MUNICIPAL CLERK
23, 2008
-1
,�oWn„ot'jv� THE CORPORATION OF THE TOWN OF AURORA
od
Ali``? By-law Number 5073-08,H
BEING A BY-LAW to appoint a Deputy Fire Chief for
the Amalgamated Fire and Emergency Services
Department. (Robert Comeau)
WHEREAS The Town of Newmarket and the Town of Aurora have approved the
establishment of one Consolidated Fire and Emergency Service to service both
municipalities;
AND WHEREAS Section 6 ofthe Fire Protection and Prevention Act, 1997, states that
if a fire department is established for the whole or a part of a municipality or for more
than one municipality, the council of the municipality or the councils of the
municipalities, as the case may be, shall appoint a fire chief for the fire department;
AND WHEREAS Section 6 of the. Fire Protection and Prevention Act, 1997, further
states that the fire chief may delegate his or her powers or duties under sections 14,19
and 20 and such other powers and duties as may be prescribed to any firefighter or
class of firefighters, subject to such. limitations, restrictions or conditions as may be
prescribed or set out in the delegation;
AND WHEREAS the Joint Committee of Councils approved the appointment of two
Deputy Fire Chiefs
AND WHEREAS it is deemed necessary to appoint a Deputy Fire Chief to fill the
vacancy due to the retirement of the incumbent for the Consolidated Fire and
Emergency Service: -
BE IT THEREFORE ENACTED THE MUNICIPAL COUNCIL OF THE CORPORATION
OF THE TOWN OF AURORA ENACTS AS FOLLOWS:
1. THAT Robert Comeau.be and is hereby appointed Deputy Fire Chief for the
Consolidated Fire and Emergency Service for the Town of Aurora and the Town of
Newmarket and a "member" of the Fire Service as that tern is defined in the Fire
Protection and Prevention Act, 1997.
2. THAT Robert Comeau is hereby authorized and required to carry out the duties and
actions required in relationto the position of Deputy Fire Chief pursuant to the Town
of Newmarket by-laws and Acts of the Legislature.
3, THAT By-law 4901-07,H be repealed
READ A FIRST AND SECOND TIME THIS 23m DAY OF SEPTEMBER, 2008.
.READ ATHIRD TIME AND FINALLY PASSED THIS 23' DAY OF SEPTEMBER,
2008.
PHYLLIS M. MORRIS, MAYOR
- 57 -
B. PANIZZA, MUNICIPAL CLERK
2352008
gown ofxl, r THE CORPORATION OF THE TOWN OF AURORA
a � w`
,&t9)4gj�p,,. By-law Number 5074-08.D
BEING A BY-LAW to establish
highways on Plan 65M-4037
(Mattamy (Aurora) Limited)
WHEREAS the Municipal Act, 2001, S.O. 2001 as amended, c.25, section 31
authorizes the Council of a local municipality to pass by-laws for establishing a highway
and land may only become a highway by virtue of a by-law passed by Council;
AND WHEREAS Council desires to establish certain highways;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
Thatthe following lands be established as public highway by The Corporation of.
the Town of Aurora:
Blocks 29 to 32 inclusive and Block 35 on Plan 65M-4037
Town of Aurora, Regional Municipality of York
2. That this By-law may be registered in the appropriate Land Registry office on
title to the said lands set out in Section 1 herein.
3. That the provisions of this By-law shall come into force and take effect upon
"third reading thereof.
READ A FIRST AND SECOND TIME THIS 23`^ DAY OF SEPTEMBER, 2008.
READ A THIRD TIME AND FINALLY PASSED THIS 23r' DAY OF SEPTEMBER,
2008.
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, MUNICIPAL CLERK
-58-
IBER 23, 2008 By-law-5(
..........
e'Co`^ Pjr"�', THE CORPORATION OF THE TOWN OF AURORA
By Number 5075-08,C
+ BEING A BY-1-AW to Confirm Actions by
Council Resulting from Council Meeting 08-25
on September 23, 2008.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
THAT the actions of the Council at its meeting held on September 23, 2008 in
respect to each motion, resolution and other action passed and taken by the
Council at the said meeting is, except where prior approval of the Ontario
Municipal Board is required, hereby adopted ratified and confirmed.
2. THAT the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
READ A FIRST AND SECOND TIME THIS 23'tl DAY OF SEPTEMBER, 2008.
READ A THIRD TIME AND PASSED THIS 23rd DAY OF SEPTEMBER, 2008,
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, MUNICIPAL CLERK
- 59 -
ADDITIONAL ITEMS TABLED FOR
COUNCIL MEETING
Tuesday, September 23, 2008
➢ Additional Information related to - Item 2
Memorandum from the Director of Planning and Development
Re: September 16, 2008 General Committee Meeting Item #5
PL08-086 - Zoning By-law Amendment and Site Plan Applications
ASL Properties Ltd., 16 Industrial Parkway South
D14-14-07 and D11-10-08
RECOMMENDED:
THAT as a condition of the site plan agreement the Owner shall agree to submit
a geotechnical report at the excavation stage for review and approval by the
Town of Aurora, which deals with existing subsurface conditions to the
satisfaction of the Director of Building Administration and the Director of Public
Works.
➢ New Item - 9
Correspondence from Mr. Prakash David of Smart Centres
Re: PL08-038—Site Plan Application, Whitwell Developments Ltd.
(Smart Centres Phase II) File D11-15-07
RECOMMENDED:
THAT Council provide direction on this matter.
➢ New Item -10 (Related to -.Item 1(14))
Correspondence from Ms Elizabeth Crowe, Chair of the Board
York Catholic District School Board
Re: Request Waiving of Cash -in -Lieu of Parkland Dedication Fee
RECOMMENDED:
THAT the correspondence from the York Catholic District School Board be
received for information.
➢ New Item 11 -AMENDMENT TO THE NOTICE OF MOTION
From Councilor Wilson
RECOMMENDED:
THAT the Director of Finance/Treasurer be directed to develop a policy to
address department budget deficits by providing department comments
explaining overages/shortages (actual vs./vs. approved budget) for each sub
cost centre within the department budget, with the necessary actions to correct
stated variance; and
THAT these explanations be provided as an attachment to the quarterly
summary of operating expense report to Council in a timely manner.
yow.e4f,GaodC�y
ADDED ITEM'
Re. ITEm a.
MEMORAND 1M Planning and Development Services
9� V �V� Department
Date: September 23, 2008
To: Mayor and Members of Council
From: Marco Ramunno, Director of Planning and Development Services
Re: September 16, 2008 General Committee Meeting
Item #5 - Report PL08-086
Zoning By-law Amendment and Site Plan Applications
ASL Properties Ltd.
16 Industrial Parkway South
D14.14-07 and D11-10-08
It is recommended that the Recommendations section of the September 13, 2008
General Committee Report PL08-086 be amended to include the additional clause as
follows:
Recommendation
THAT as a condition of the site plan agreement the Owner shall agree to submit a
geotechnical report at the excavation stage for review and approval by the Town
of Aurora, which deals with existing subsurface conditions to the satisfaction of
the Director of Building Administration and the Director of Public Works.
Background
On September 16th, 2008, General Committee considered a planning report on the
above noted matter and recommended:
THAT staff bring back to the September 23, 2008 Council meeting,
appropriate wording regarding the alternate to the "H" prefix.
The Planning report relates to a proposal to develop 16 Industrial Parkway South with a
2 storey business and professional office building as the head office for "Apple Self
Storage".
As part of the supporting reports for the proposed development the applicant submitted
a Supplementary Phase II Investigation dated June 6, 2008 prepared by Bruce A.
Brown Associates Limited. The purpose of the investigation was to confirm appropriate
standard for soils for the redevelopment of the site and to further investigate
concentrations of any volatile organic compounds (VOC's ) (i.e. solvents). Previous
soil investigations on the subject lands noted a single marginal exceedance for one
parameter. The consultants' report indicates that the appropriate environmental
standards for soils would be met during the redevelopment of the site.
Conclusion
The Planning Department in consultation with the Building Department advise that the
added clause to the Recommendations section of the planning report is considered an
appropriate alternative to placing an "H" Holding symbol on the zoning of the property.
Should this amended recommendation be adopted by Council a condition of the site
plan agreement will require the Owner of the subject lands to submit a geotechnical
report during the excavation stage to the Town. The report would outline the
.subsurface soil conditions of the site and would ensure that should any unacceptable
levels of soil contamination exist, the Owner shall take the appropriate remedial action.
Marco amunno
cc: Bob Panizza, Town Clerk
Applewovd Crescent, Vaughan,
September 19, 2008
Bob Panizza
Chief Administrative officer
Town of Aurora
1 Municipal Drive, Box 100C
Aurora, Ontario
L46 6J1
LqA 0A6
RE! Council Meeting —'Fnesday September 23 2008
Dear Mr. Panizza:
ADDED ITEM - 9
Telephone (905) 760.6200
I am requesting that a motion be brought before Council at the September 23rd Council Meeting
authorizing the Mayor to execute the Site Plan Agreement once in final form as recommended by
the Director of Planning and Development. I believe that was the intent of the original approval
of the Zoning and Site Plan on May 6, 2008, although the wording of the Resolution can,
some confusion as to whether the Agreement need be brought back before Council.
The execution of the Agreement will be merely a formality, as the Agreement is simply an
extension of the Agreement already entered into for the first phase of development, and no
changes have been requested to Aurora's precedent format for site plan agreements. I understand
that the Agreement will be in final form in or around September 23rd. Owing to the notice
requirements to be on the Council agenda, staff would be unable to have a report prepared and
circulated prior to the 23rd. Waiting until the next Council meeting would cause a delay in
construction at a considerable cost to the developer and to the tenants.
Please contact me should any clarification be required to my request for this motion
Regards,
Prakash David, LL-B, MBA,
Director Land Development
700 Applewood Cres. Suite 100
Vaughan, ON, L4K 5X3
(905) 760 6200 x. 7686
(416) 407 6177
pdavid�ntres com
ADDED ITEM - 10
YORK CATHOLIC DISTRICT SCHOOL BOARD
September 19, 2008
Mayor Phyllis Morris
Town of Aurora
Email: pmorris@e-aurora.ca
SUBJECT: Request Waiving of Cash -in -Lieu of Parkland Dedication Fee
Dear Mayor Morris,
Thank you for the opportunity to address the September 16 meeting of the General
Committee. As you know, the Committee recommended assessing our York Catholic
District School Board a Cash -in -Lieu of Parkland Dedication fee for our new school
development — St. Maximilian Kolbe Catholic High School. I am writing this letter to
request Council's reconsideration of this decision, and requesting Council waive the
Cash -in -Lieu of Parkland Dedication fee.
At the Committee meeting, I noted Council's commitment to providing more recreational
facilities for the citizens of Aurora and minimizing taxes. Our York Catholic District
School Board (YCDSB), through the construction of St. Maximilian Kolbe Catholic High
School (SMKCHS), can contribute to the realization of both these important goals.
Parkland Dedication provides land, or funds to purchase land, for recreational facilities
to meet the demand created by growing residential development. With the construction
of our new high school, outstanding recreational facilities (e.g. gymnasia, track and field,
basketball courts) are being constructed. As our partner, the Town will have access and
use of the facilities through the Board's Community Use of Schools process.
It's very important to note that the construction of our new high school will not create
any additional demand on the Town's recreational facilities. On the contrary, as noted
above, our new school will add to the recreational facilities available to Aurora residents.
Therefore, the need for additional parkland to meet the demand created by our
development is voided.
This Cash -in -Lieu of Parkland Dedication fee imposed on YCDSB is a form of double
taxation. Individuals buying into future Aurora residential developments will be double
taxed -- by the Towns development charges and by our own Education Development
Charges -- both, of which will have fees assessed for parkland.
Our York Catholic District School Board and the Town of Aurora have enjoyed a long
and good relationship of working cooperatively to serve the Aurora community. With the
addition of St. Maximilian Kolbe Catholic High School, the opportunity exists to enhance
our cooperative relationship. At the General Committee meeting, I suggested that a
committee be struck to look into formalizing this relationship between the Board and
Town. This committee can look at how best to meet the needs of the residents of Aurora
and the students of our school.
In summary, through the construction of Saint Maximilian Kolbe Catholic High School,
our School Board is creating a tremendous opportunity to serve students and the
community of Aurora that does not create additional stress on the town's facilities. By
granting the Board's request to waive this Cash -in -Lieu of Parkland Dedication fee, the
additional tax burden on the Town's ratepayers will also be avoided.
Thank you for your consideration. I look forward to hearing from at your earliest
convenience.
Sincerely yours,
Elizabeth Crowe,
Chair of the Board
Cc: Bob Panizza, Town of Aurora, Director of Corporate Services
bpanizza@e-aurora.ca
Susan LaRosa, York Catholic District School Board, Director of Education
Susan.larosa@ycdsb.ca
2
ADDED ITEM It
ITEM 1(13) -AMENDMENT TO THE NOTICE OF MOTION
From Councilor Wilson
Proposed Motion:
THAT the Director of Finance/Treasurer be directed to develop a policy to
address department budget deficits by providing department comments
explaining overages/shortages (actual vs./vs. approved budget) for each sub cost
centre within the department budget, with the necessary actions to correct stated
variance; and
THAT these explanations be provided as an attachment to the quarterly
summary of operating expense report to Council in a timely manner.