AGENDA - Council - 20081014COUNCIL MEETING
AGENDA
NO, 08-26
TUESDAY, OCTOBER 14, 2008
CLOSED SESSION - 6mmOO P.M.
REGULAR MEETING -7:00 P.M.
COUNCIL CNAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
10/10/08
Auii,oRA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 08-26
Tuesday, October 14, 2008
6:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
ll APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
111 CLOSED SESSION
THAT Council resolve into a Closed Session to consider the following
matters:
1. Property Matter — Town Owned Leslie Street Lands
2. Property Matter — Disposition of Unopened Road Allowance -
Park Street
3. Property Matter — Stronach Aurora Recreation Centre Payment of
Bulkhead Repairs
4. Property Matter — Disposition of Town Properties
5. Property Matter — Real Estate Brokerage Services
UPON CONCLUSION OF THE CLOSED SESSION, IF TIME PERMITS, THERE WILL BE
A RECESS UNTIL 7:00 P.M. AT WHICH TIME THE REGULAR COUNCIL MEETING
WILL BEGIN.
Council Agenda - Meeting No. 08-26
Tuesday, October 14, 2008
IV OPEN FORUM
V ADOPTION OF MINUTES
Page 2 of 7
Council Minutes of September 23, 2008, Meeting Number 08-25 pg. 1
RECOMMENDED:
THAT the Council minutes of September 23, 2008, meeting number 08-25
be adopted as printed and circulated.
VI PRESENTATIONS
VII PUBLIC SERVICE ANNOUNCEMENTS
V111 DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
X DELEGATIONS
(a) Ms Donna Coker
Re: New Playground Equipment
XI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XII REGIONAL REPORT
XII NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Council Agenda - Meeting No. 08-26 Page 3 of 7
Tuesday, October 14, 2008
XIII READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5077-08.D BEING A BY-LAW to amend By-law No. pg. 74
2213-78, as amended, being the Zoning
By-law of the Town of Aurora,.
(144 Wellington Street East, File'. D14-15-08)
Monopoli Holdings Inc.
5083-08.0 BEING A BY-LAW to confirm actions by pg. 78
Council resulting from meeting 08-26 on
October 14. 2008.
XV ADJOURNMENT
Council Agenda - Meeting No. 08-26 Page 4 of 7
Tuesday, October 14, 2008
AGENDA ITEMS
1. General Committee Meeting Minutes No. 08-32 pg. 11
Tuesday, October 7, 2008
RECOMMENDED:
THAT the minutes of the General Committee Meeting 08-32 be received
and the recommendations contained therein be approved.
2. BA08-008 — Request for Sign Variance — 8 -140 First Commerce pg. 19
Drive - Whitwell Developments Limited — Phase 2
IV00C81Ji100Is] Alo71
THAT Council approve the request for sign variance to allow a ground
sign for Whitwell Developments Ltd. - Phase 2 located at 8-140 First
Commerce Drive having a sign area of 22.9 square metres. The sign
bylaw requires a maximum sign area of 18 square metres.
3. CS08-039 — By-law Services Vehicle Replacement pg. 24
RECOMMENDED:
THAT staff be authorized to tender and acquire a mid size pick-up truck
for By-law Enforcement Services.
4. PL08-104 — Applications to Amend the Official Plan and pg. 31
Zoning By-law - P.A.R.C.E.L. Inc.
Plan M-42 Block B & Part of Block A
Official Plan Amendment File D09-03-08
Zoning By-law Amendment File D14-14-08
RECOMMENDED:
THAT Council receive as information the following overview of Official
Plan and Zoning By-law Amendment Applications D09-03-08 and D14-14-
08 respectively, which are scheduled for a Public Planning Meeting to be
held on November 26. 2008.
Council Agenda - Meeting No. 08-26
Tuesday, October 14, 2008
Page 5 of 7
5. PLO8-105 — Zoning By-law Amendment Application pg. 41
Dr. Dean McClelland and Caroline McClelland
65 Wellington Street East
Lot 6, S/S Wellington Street Plan 68
File D14-15-08
ICTxK*LLViILIVAI:►101A01
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-15-08 scheduled for a Public Planning
Meeting to be held on November 26, 2008.
6. Motion from Councillor Collins-Mrakas pg. 47
Re: Audio Recording of Closed -Session Meetings
(Notice was provided to Council on Tuesday September 9, 2008)
RECOMMENDED:
THAT Council provide direction on this matter.
7. Motion from Councillor Collins-Mrakas pg. 49
Re: Code of Conduct Information Session
(Notice was provided to Council on Tuesday September 9, 2008)
RECOMMENDED:
THAT Council provide direction on this matter
8. Motion from Councillor MacEachern pg. 51
Re: Permanent Location for Petch Log House
(Notice was provided to General Committee on Tuesday October 7, 2008)
RECOMMENDED:
THAT Council provide direction on this matter.
9. Motion from Councillor MacEachern pg. 61
Re: Former York Region Water Tower Site
(Notice was provided to General Committee on Tuesday October 7, 2008)
RECOMMENDED:
THAT Council provide direction on this matter.
Council Agenda - Meeting No. 08-26
Tuesday, October 14, 2008
Page 6 of 7
10. Memorandum from Mayor Morris pg. 65
Re: Travel Expenses - Prince of Wales Award Ceremony in
Quebec City
RECOMMENDED:
THAT the Director of Financial Services be authorized to identify an
appropriate source to fund reimbursement for the Mayor's travel and
accommodation expenses for the Prince of Wales Award Ceremony in
Quebec City.
11. Correspondence from the Mayor of the City_ of St. Johns, pg. 67
Newfoundland, His Worship Mayor Dennis O'Keefe
Re: Prince of Wales Prize for Municipal Heritage Leadership 2008
Awarded by the Heritage Canada Foundation
RECOMMENDED:
THAT the correspondence from His Worship Mayor Dennis O'Keefe of
The City of St. Johns, Newfoundland, be received for information.
12. Correspondence from the Minister of Municipal Affairs and Housing pg. 68
Re: The AMO P. J. Marshall Certificate of Merit Award
RECOMMENDED:
THAT the correspondence from the Minister of Municipal Affairs and
Housing, The Honourable Mr. Jim Watson, be received for information.
13. Correspondence from Metrolinx pg. 69
Re: Release of the Draft Regional Transportation Plan and Draft
Investment Strategy
RECOMMENDED:
THAT the correspondence from Metrolinx be received for information.
Council Agenda - Meeting No. 08-26
Tuesday, October 14, 2008
Page 7 of 7
14. Adoption of Recommendations from Closed Session Meeting of pg. 72
September 23, 2008
RECOMMENDED:
THAT the recommendations from the Closed Session Meeting held on
September 23, 2008 regarding the following matters be approved:
Labour Relations Matter — Recruitment Process of New CAO
Labour Relations Matter — Recruitment Process of New Town Solicitor
Property Matter — Disposition of Unopened Road Allowance, Park Street
Property Matter — Town Owned Leslie Street Lands
Property Matter — Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
Personal Matter — Memo from Councillor Collins-Mrakas
Re: Stronach Aurora Recreation Centre
Payment of Bulkhead Repairs
15. Adoption of Recommendations from Closed Session Meeting of pg. 73
October 7, 2008
RECOMMENDED:
THAT the recommendations from the Closed Session Meeting held on
October 7, 2008 regarding the following matters be approved:
Property Matter — Town Owned Leslie Street Lands
Labour Relations Matter - Recruitment of Director of Corporate Services
Personal Matter — Job Evaluation Regarding Identifiable Individual
That a job evaluation of all Directors be conducted as soon as possible
utili2ing the services of a consulting firm; and
That Grade 21 be included as part of an additional salary band as part of
the job evaluation process.
COUNCIL - OCTOBER 14, 2008 Council Minutes 08-25 - 1
AUIZC_RA
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 08-25
Council Chambers
Aurora Town Hall
Tuesday, September 23,.2008
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachern
(arrived at 8:00 p.m.), McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Manager of Operations Services, Director of
Financial ServicesfPreasurer and Council/Committee
Secretary.
Mayor Morris called the meeting to order at 7:00.p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the. Municipal Conflict of
Interest Act.
11 APPROVAL OF AGENDA
Moved by Councillor Wilson Seconded by Councillor Collin-Mrakas
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Additional Information relating to item 2
Memorandum from the Director of Planning and Development
Re: September 16, 2008 General Committee Meeting Item #5
PL08-086 - Zoning By-law Amendment and.Sile Plan Applications
ASL Properties Ltd., 16 Industrial Parkway South
D14-14-07 and Dll-10-08
➢ New Item - 9
Correspondence from Mr. Prakash David of Smart Centres
Re: PL08-038—Site Plan Application, Whitwell Developments Ltd.
(Smart Centres Phase II) Pile 011-15-07
➢ New Item - 10 (related to -Item 1(14))
Correspondence from Ms Elizabeth Crowe, Chair of the York Catholic
District School Board
Re: Request Waiving of Cash -in -Lieu of Parkland Dedication Fee
- 1 -
COUNCIL - OCTOBER 14, 2008 Council Minutes 08-25 - 2
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 2 of 10 -
A New Item -11
Motion from Councillor Wilson
Re: Variance reporting, specifically pertaining to quarterly reporting of
operating reports, for third quarter and moving forward
(Notice given at General Committee - September 16, 2008)
CARRIED
/I/ OPEN FORUM
No one spoke in open forum.
1V ADOPTION OF MINUTES
Council Minutes of September 9, 2008, Meeting Number 08-24
Moved by Councillor Gallo - Seconded by Councillor Gaertner
THAT the Council Meeting Minutesfrom meeting 08-24 be adopted as
printed and circulated.
CARRIED
V PRESENTATIONS
(a) Presentation to the Jacket and English Families
Re: Naming Rights for Parkettes In Support of Southlake Regional
Health Centre
Mayor Morris advised that, at a recent gala charity event for Southlake
Regional Health Centre, the naming rights for two parkettes were
auctioned off to the highest bidders. Mayor Morris advised that these two
parkettes were graciously donated by Ballymena Homes and Brookvalley
Homes and that the successful bidders were the Jaekel Family and the
English Family. Mayor Morris presented. a. plaque of recognition to the two
families and, on behalf of the Town of Aurora, thanked them for their
extremely generous donations to the South Lake Regional Health Centre.
V1 PUBLIC SERVICE ANNOUNCEMENTS
Councillor Collins-Mrakas advised that the Spin-a-thon fundraiser at Timberlane
Athletics Club to support the SouthlakeRegional Cancer Centre has been
postponed until January of 2009. -
Councillor Gaertner advised a photo/voice project entitled "Hidden in Plain Sight"
will be on display at the Varley Art Gallery starting on October 3, 2008. Councillor
Gaertner advised that this project is about living homeless in York Region.
Councillor Gaertner advised that the Fire Station on Edward Street is inviting
everyone to join them on October 4, 2008 for their open house from 10:00 a.m. to
3:00 p.m. as part of Fire Prevention Week.
Councillor Gaertner advised that the Town is holding an event entitled the
"Colours of Fall Concert" on Thursday, October 9, 2008 from 6:00 p.m. to 8:00
p.m. in the Town Park, Councillor Gaertner advised that there will be pumpkin
carving and an old fashioned community corn -roast.
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COUNCIL - OCTOBER 14, 2008
Council Minutes 08-25 - 3
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 3 of 10
Councillor Granger advised that the Farmers Market will be holding its 2ntl Annual
Apple N' Honey Festival, featuring an apple pie eating contest, apple pie and
crumble baking contest, live music, art workshops for kids and much more.
Councillor Granger invited everyone to come to the market at the Town Park.on
Saturday, September 27, 2008 from 8:00 a.m. to 1:00 p.m.
Mayor Morris advised that a Graffiti Clean -up -Day will be held on Thursday,
September 25, 2008, from 9:00 a.m. to 12:00 p.m: to encourage businesses and
the community to work together to clean up and stamp out graffiti In Aurora.
Mayor Morris advised that "Lighting up the Legion" took place on Friday,
September 19, 2008 which was an evening filled with music, dancing. and great
food to raise funds to renovate and redecorate the Royal Canadian. Legion
Colonel Fred Tilson V.0 Branch (Ont. No. 385) Aurora. Mayor Morris thanked
the organizing committee and the volunteers and participants. who made the
event a success.
Mayor Morris advised that the Town of Aurora has received national recognition
from the Heritage Canada Foundation who has selected the Town of Aurora to
receive the Prince of Wales Prize for demonstrating exemplary commitment to
the preservation of its built heritage. Mayor Morris advised that shewill be
travelling to Quebec City to receive .this award and bring it back to Aurora,
following which there will be -a formal celebration to recognize this great honour.
Mayor. Morris thanked the former and current planning staff and she specifically
thanked Mr. Michael Seaman, former Aurora Heritage Planner, for all of the work
he has done to help make Aurora worthy of this great tribute.
VIl DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(5), 1(14), 2, 3; 4, 5, 6, 8, 9 and 10 were identified for discussion.
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wilson
Seconded by Councillor Gallo
THAT' the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:.
FS08-044 — Space Planning Project
THAT report FS08-044 be received; and
THAT the purchase order for Mayhew and Associates be increased by
$9,000 to include the cost of preparing CAD drawings of Town Hall. and
THAT the money for the additional work come from the project budget.
11. Motion from Councillor Wilson
Re: Variance reporting, specifically pertaining to quarterly reporting of
operating reports, for third quarter and moving forward -
(Notice given at General Committee - September 16, 2008)
(Added Item)
THAT the Director of FinancerTreasurer be directed to develop a policy to
address department budget deficits by providing department comments
-3-
COUNCIL - OCTOBER 14, 2008
Council Minutes 08-25 - 4
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 4 of 10
explaining overages/shortages (actual vs./vs, approved budget) for each
sub cost centre within the department budget, with the necessary actions
to correct stated variance; and
THAT these explanations be provided as an attachment to the quarterly
summary of operating expense report to Council in a timely manner.
CARRIED
IX DELEGATIONS
(a) Mr. Gary Templeton, Templeton Planning Ltd.
Re: Item 2 - ASL Properties Ltd., 16 Industrial Parkway
Mr. Gary Templeton. of Templeton Planning Ltd., addressed Council to advise
that the applicant fully supports the staff recommendation from report PLOB-086
regarding Zoning By-law Amendment and Site Plan Applications for 16 Industrial
Parkway South which was presented to General. Committee on September 16,
2006.
Mr. Templeton requested that the proposed recommendation in the staff memo
be revised tochange the words "geotechnical report' to "geo-environmental
report" and he advised that the Soils Engineer, Dr, Bruce Brown, would be
available to answer questions if needed.
Moved by Councillor Buck Seconded by Councillor Granger
THAT the comments of the delegate be received and referred to item 1(5)
and item 2.
CARRIED
Moved by Councillor Granger Seconded by Councillor Buck
THAT item 1(5) and item 2 be brought forward for discussion.
CARRIED
2. Memorandum from Director of Planning and Development
Re: ASL Properties Ltd., 16 Industrial Parkway; and
General Committee Meeting Report No. 08-30 Tuesday, September 16, 2008
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO 08-30TUESDAY SEPTEMBER 16.2008
(5) PL08-086 — Zoning By-law Amendment and Site Plan Application
ASL Properties Ltd., Part of Lots 2 and 3
Registered Plan 535, 16 Industrial Parkway South
Files D14-14-07 and D11-10-08
Moved by Councillor Granger . Seconded by Councillor Buck
THAT Implementing Zoning By-law 5066.08.D be enacted to rezone the
subject lands from 'Restricted Industrial (M1-A) Exception Zone" to
"Restricted Industrial (M1-14) Exception Zone" to permit business and
professional offices, excluding medical uses as an additional permitted
use; and
-4-
COUNCIL - OCTOBER 14, 2008
Council Minutes 08-25 - 5
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 5 of 10
THAT, subject to any issues or comments raised by Council, Site Plan
Application D11-10-0a be approved to permit the construction of a two
storey office building with an accessory parking structure; and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
Agreement; and
THAT as a condition of the site plan agreement the Owner shall agree to
submit a geo-environmental report at the excavation stage for review and
approval by the Town of Aurora, which deals with existing subsurface
conditions to the satisfaction of the Director of Building Administration and
the Director of Public Works.
CARRIED
Councillor MacEachem arrived at 8:00 p.m.
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10. Correspondence from Ms Elizabeth Crowe, Chair of the York Catholic
District School Board
Re: Request Waiving of Cash -in -Lieu of Parkland Dedication Fee
(Added Item); and
1. General Committee Meeting Report No. 08-30 Tuesday, September 16, 2008
CONSIDERATION OF ITEMS REQUIRING .SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 08-30, TUESDAY SEPTEMBER 16 2008
(14) ADM08-012 —York Catholic District School Board
Request for Exemption to pay Cash -in -Lieu of Parkland
St. Maxfmillian Kolbe Secondary School
278 Wellington Street East, File DII-18-07
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
THAT the letter from the York Catholic District School Board be received;
and
TI IAT Council concur with the request to form a committee to formalize a
relationship between the York Catholic District School Board and the
Town of Aurora to best serve the needs of the residents of Aurora and
-
students of the new school.
On a recorded vote the motion was CARRIED.
YEAS:5 NAYS:4
VOTINGYEAS: Councillors Buck, Collins-Mrakas, MacEachern, Wilson and
Mayor Morris -
VOTING NAYS: Councillors Gaertner, Gallo, Granger and McRoberts
-5-
COUNCIL - OCTOBER 145 2008
Council Minutes 08-25 6
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 6 of 10
Moved by Councillor MacEachern
Seconded by Councillor Granger
THAT the request from York Catholic District School Board for an
exemption to pay cash -in -lieu of parkland to the Town in the amount of
$413,553.95 as required in accordance with the Site Plan Agreement,
respecting the construction of a secondary school be denied; and
THAT the York Catholic District School Board be required to pay the
prescribed cash -in -lieu of parkland to the Town prior to the issuance of.the
building permit in accordance with the .Town's By-law 4291-011
respecting Parkland Dedication/Cash-in-lieu of Parkland Dedication.
On a recorded vote the motion was CARRIED.
YEAS:B NAYS:1
VOTING YEAS: Councillors Collins=Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT the balance of the report of the General Committee Meeting No. 08-
30 be received and the recommendations carried by the committee be -
approved.
CARRIED
3. LSOB-044— Roof Installation for Church Street School Cultural Centre
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT report FS08-043 be deferred to the next General Committee
Meeting.
DEFEATED
Moved by Councillor Gaertner Seconded by Councillor Wilson
THAT Council receive this report as information regarding the method for
replacing the asphalt shingle roof at 22 Church Street.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT added item 9 be brought forward for discussion.
CARRIED
-6-
COUNCIL - OCTOBER 14, 2008
Council Minutes 08-25 - 7
Minutes of Council Meeting No.,08-25
Tuesday, September 23, 2008
Page 7 of 10
9. Correspondence from Mr. Prakash David of Smart Centres
Re: PL08-038—Site Plan Application, Whitwell. Developments Ltd. (Smart
Centres Phase II) File D11-15-07
(Added Item)
Moved by Councillor Wilson Seconded by Councillor Buck
THAT the request from Smart Centres be supported; and
THAT the Mayor and Clark be authorized to sign the site plan agreement
when it is ready:
On a recorded vote the motion was CARRIED.
YEAS7 NAYS:2
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillors Gallo and Granger
4. FS08-043 — Church Street School Cultural Centre Capital Project. Update
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT report FS08-043 be received; and
THAT the Director of Leisure Services advise Council where in the Church
Street School Cultural Centre they can reduce the project by $37,500 to
cover the deficit.
CARRIED
5. Adoption of Recommendations from Closed Session Meeting September
16,2008 -
Moved by Councillor Buck Seconded by Councillor McRoberts
THAT the recommendations from the Closed Session Meeting held on
September 16, 2D08-regarding the following matters be approved:
Property Matter -- Stronach Aurora Recreation Centre
. Payment of Bulkhead Repairs
Property Matter — Stronach Aurora Recreation Centre
Delay Claim Support Services
Property Matter — Sale of Unopened Read Allowance— Park Street
Labour Relations Matter— Update on the Director of Corporate
Services Recruitment
CARRIED
COUNCIL - OCTOBER 14, 2008
Council Minutes 08-25 - 8
Minutes of Council Meeting No. 08-25-
Tuesday, September 23, 2008
Page 8 of 10
6, ' Correspondence from Stantec Consulting Ltd.
Re: Northland Power Inc. - Proposed Town of Aurora Peaking Generation
Station - Notice of Second Public Information Session
Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner
THAT the correspondence from Stantec Consulting Ltd. regarding
Northland Power's proposed Town of Aurora peaking generation station -
notice of second public information session on October 6, 2008 - be
received for information,
CARRIED
Moved by CouncillorMacEachern Seconded by Councillor Gaertner.
THAT staff be requested to bring back a -report outlining any options
regarding the public planning process that Council may consider regarding
the processing of applications.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT staff include within the report options for deferring the applications
until after the Ontario Power Authority's cut-off date of October 30, 2008.
On a recorded vote the motion was CARRIED.
YEAS:.? NAYS:2
VOTING YEAS: Councillors Gallo, Granger, Gaertner, MacEachern, McRoberts,
Wilson and Mayor Morris
VOTING NAYS: Councillors Buck and Collins-Mrakas
8. CS08-036 — Code of Conduct for Members of Council, Advisory Committees
and Sub -Committees - Update
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT report C508-036 be received for information; and
THAT the Aurora Public Library. Board be requested to prepare a Code of
Conduct for the members of the Aurora Public Library Board; and
THAT staff develop a Code of Conduct for. Members of the Committee of
Adjustment to ensure compliance with the necessary requirements of the
Planning Act.
CARRIED
-8-
COUNCIL - OCTOBER 14, 2008
Council Minutes 08-25 - 9
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008
Page 9 of 10
Moved by Councillor MacEachern
Seconded by Councillor Granger
THAT those who have not submitted a signed copy of the Code of
Conduct for the Members of the Advisory Committees, be provided one
last opportunity to submit the required documentation by October 14,
2008.
CARRIED
XI .REGIONAL REPORT
Mayor Morris advised that the Region is preparing a report pertaining to the full
enclosure of all backyard pools, which may result in the requirement that all sides
of any backyard pool are fenced.
Mayor Morris advised that the Region of York received $375,000 in provincial
funding which is being put toward additional dedicated emergency nursing staff:
Mayor Morris advised that the Region is holding 5 public open houses regarding
preferred growth scenarios pertaining to the Region's growth plan.
Mayor Morris advised that the Region will be preparing an update report
regarding the sites for the proposed generation stations, which will be brought to
a future Regional Planning and Development meeting.
XII NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Councillor Granger requested an update on the status of the selection of an
Integrity Commissioner. The Clerk advised that the deadline for applications is
the end of September and once all applications are submitted they will be
provided to Council for review.
Councillor Buck inquired about the status of a facility which was formerly
inhabited by an organization called the Mortgage Sisters, and now has new
tenants. The Clerk advised that this will be looked into and that staff will prepare
a follow-up memo for the Mayor and Councillors.
Mayor Morris provided a chart of external legalcosts incurred by the Town of
Aurora over the past 8 years to clarify any public misoonception of the current
figures in relation to past terms of Council. Mayor Morris advised that the chart
would be available on the Town's website.
X111 READING OF BY-LAWS
MovedbyCouncillorMacEachern Seconded by Councillor McRoberts
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5066-08.1) BEING A BY-lAW to amend By-law No. 2213-78, as
amended, being the Zoning By-law of the Town of
Aurora. (Part Lot 80, Concession 1 EYS, File: D14-
14-07) (ASL Properties. Ltd.)
5067-08.P BEING A BY-LAW to amend By-law No. 4898-07.P
respecting- permanent signs within the Town of
Aurora.
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COUNCIL - OCTOBER 14, 2008 Council Minutes 08-25 - 10
Minutes of Council Meeting No. 08-25
Tuesday, September 23, 2008 -
Page 10 of 10
5072-08.D BEING A BY-LAW to establish highways on Plans
65M-3979 and 65M-4075 -
(St. John's Road Development Corp.)
5073-08.H BEING A BY-LAW to appoint a Deputy Fire Chief for
the Amalgamated Fire and Emergency Services
Department. (Robert Comeau)
5074-08.D BEING A BY-LAW to establish highways on Plans
65M-4037 (Mattamy (Aurora) Limited)
5075-08.0 BEING A BY-LAW to confirm actions by Council
resulting from meeting 08-25 on September 23, 2008.
CARRIED
XIV CLOSED SESSION AGENDA
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council resolve into a Closed Session to consider the following:
Labour Relations Matter - Recruitment Process of new CAO
Labour Relations Matter— Recruitment Process of new Town Solicitor
Property Matter-- Disposition of Unopened Road Allowance, Park Street
Property Matter —Town Owned Leslie Street Lands
Property Matter— Stronach Aurora Recreation Centre Payment of
Bulkhead Repairs
Property Matter— Memo from Councillor Collins-Mrakas
Re: Stronach Aurora Recreation Centre Payment of
Bulkhead Repairs
CARRIED
XV ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 10:35 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
70 -
COUNCIL - OCTOBER 14, 2008
ITEM# 1-1
AuRoxA
TOWN OF A URORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-32
Council Chambers
Aurora Town Hall
Tuesday, October 7, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris,
Councillors Buck (left at 10:30 p.m.), Collins-Mrakas,
Gaertner (arrived at 7:05 p.m.), Gallo, Granger,
MacEachern and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Director of Corporate ServicesfTown Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Director of Public Works, Director of
Financial Servicesfireasurer and CouncillCommiltee
Secretary
Councillor McRoberts called the meeting to order at 7:00 p,m.
I DECLARATIONS OF PECUNIARY INTEREST
There were he declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
H APPROVAL OFAGENDA
General Committee recommends;
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:.
D Closed Session Property Matter —Town-owned Leslie Street Lands
CARRIED
III ADOPTION OF PREVIOUS MINUTES
.General Committee Meeting Minutes, 08-30 — September 16, 2008
General Committee recommends:
THAT the General Committee Meeting minutes 08-30 of September. 16,
2008 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3(2), 6, 8, 9, 10, 15, 16, 18, 19 and 20 were identified for discussion.
- 11 -
COUNCIL - OCTOBER 14, 2008 ITEM # ' 2
General Committee Report No. 08-32 -
Tuesday, October 7, 2008
Page 2 of 8
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. HAC08-06 — Heritage Advisory Committee Meeting Minutes
September 8, 2008
THAT the Heritage Advisory Committee Meeting minutes from the
September 8, 2008 meeting be received and the recommendations
contained therein be approved.
4. EDAC08-07 — Economic Development Advisory Committee Meeting
Minutes _ September 11, 2008
THAT the Economic Development Advisory Committee Meeting minutes
from the September ll,. 2008 meeting be received and the
recommendations contained therein be approved.
S. LSAC08-08 —.Leisure Services Advisory Committee Meeting Minutes
September 18, 2008
THAT the Leisure Services Advisory Committee Meeting minutes from the
September 18, 2008 meeting be received and the recommendations
contained therein be approved.
7. CS08-035— IT Strategic Plan —RFP
THAT Council authorize staff to engage the services of Prior & Prior
Associates Ltd. based on their response to Request for Proposal
i1CS2008-65 to a. maximum of $73,042 for the purposes of completing the
IT Strategic Plan and Electronic Services Review; and
THAT staff be directed to present to Council the IT Strategic Plan upon
completion of this review. _
11. FS08-046.— OMEX Insurance Reassessment
THAT Council authorize the Treasurer to pay the balance of the OMEX
Insurance reassessment in 2008.
12. ADM08.014—Notice Board Advertising RFP
THAT report ADM08-014 "Notice Board Advertising RFP" be received;
and
THAT Council approve a two year contract with the Era Banner
Newspaper for the Notice Board ad page(s).
COUNCIL - OCTOBER 145 2008
ITEM #
General Committee Report No. 08-32
Tuesday,, October 7, 2008
Page 3 of 8
13. CS08-038— Council and Council -Staff Communications
THAT report CS08-038 be received for information.
14. LS08-043 - 2008 Community Grant Requests
THAT the 2008 grant requests, including community grants and special
events grants, totalling $64,232 be approved for distribution as outlined.
17. PL08-101 —Zoning By-law Amendment
Monopoli Holdings Inc.
144 Wellington Street East
File D14-07-08
THAT Implementing Zoning By-law 5077-08.D be enacted to rezone the
subject lands from "Restricted Industrial (M1-A) Exception Zone" to
"Restricted Industrial (M1-15) Exception Zone" to .permit business and
professional offices (excluding medical uses), retail uses, and. a residential
use as additional permitted uses.
21. Correspondence from Ontario Power Authority
Re: Update on Generation Plant
(Tabled by Mayor Morris)
THAT the correspondence from Ontario Power Authority regarding an
update on the generation plant be received as information.
CARRIED UNANIMOUSLY
VI DELEGATIONS
(b) Ms Donna Coker
Re: New Playground Equipment
The delegate was not in attendance.
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
0. PL08-097— Servicing — Regional Allocation Update
General Committee recommends:
THAT, within the urban boundary of the town, the Town of Aurora
supports the use of conditional allocation, as approved by the Region, for
342 greenfield units and 147 infill units.
CARRIED UNANIMOUSLY
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COUNCIL - OCTOBER 14, 2008 ITEM # 1 - 4
General Committee Report No. 08-32
Tuesday, October 7, 2008
Page 4 of 8
9. PL08-096 — Servicing Allocation Matrix
General Committee recommends:
THAT the matter bereferredback to the Director of Planning for
further review and be brought back to the October 21, 2008 General
Committee meeting.
CARRIED
VI DELEGATIONS
(a) Mr. Daniele Zanotti, CEO; United Way of York Region
Re: 2008 United Way Campaign and Fall Report
Mr. Daniele Zanotti addressed General Committee to provide an overview of
United Way of York Region's document entitled "...if addressed." Mr, Zanotti
explained that "...if addressed." juxtaposes the findingsof the Metro's Suburbs in
Transition report, released in 1979, with current demographic trends and patterns
of York Region. Mr. Zanotti advised that the easiest way to contribute to the
United Way is through payroll deductions and that pledges can also be made
through special events, for which tax receipts would be issued.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED UNANIMOUSLY
Vill. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
18. PL08.099 — Northland Power Inc.
Application for Official Plan and Zoning Bylaw
Amendments .
Proposed Power Generation Facility
1166 and 1232 Bloomington Road East
Files D09-02-08 and D14-13-08
General Committee recommends:
THAT Council reaffirms the motion of June 24, 2008; and
THAT, if a Public Planning meeting is required, that it be held after
the Ontario Power Authority has made its recommendation on the
preferred. site.
CARRIED
19. - Mayors' Forum Resolution
(Tabled by Mayor Morris)
General Committee recommends:
THAT the Mayor's Forum resolution be received for information.
CARRIED UNANIMOUSLY
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COUNCIL - OCTOBER 145 2008 ITEM # 1 - 5
General Committee Report No. 03-32
Tuesday, October 7, 2008
Page 5 of 8
20. Correspondence from The Region of York
Re: Information Report on Proposed Sites for Private Electric Power Generation
General Committee recommends:
THAT the correspondence from The Region of York regarding proposed
sites for private electric power generation be received for information; and
THAT staff contact The Region of York to clarify the following
paragraph in their correspondence of September 19, 2008:
"In September 2005, OPA recommended a 3 pronged solution to
provide the additional power to benefit all of York Region. The
solution consisted of demand reduction, construction of a new
transformer station at Holland Junction and a possible second
transformer station in Aurora, and additional supply provided by
a natural gas fuelled simple cycle generating plant to be provided
by private companies." .
CARRIED
EAC08-07 — Environmental Advisory Committee Meeting Minutes
September 4, 2003
General Committee recommends:
THAT the Environmental Advisory Committee Meeting minutes from the
September 4, 2008 meeting be received and the recommendations
contained therein be approved.
CARRIED
3. TSAC08-05 — Traffic Safety Advisory Committee Meeting Minutes
September 10, 2008
(2) York Region Road Watch
General Committee recommends:
THAT Councillor Alison Collins-Mrakas be appointed to the York
Region Road Watch Committee.
CARRIED
General Committee recommends:
THAT the balance of the Traffic Safety Advisory Committee Meeting
minutes from the September 10, 2008 meeting be received and the
recommendations contained therein be approved.
CARRIED
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COUNCIL - OCTOBER 145 2008
ITEM # 1 - 6
General Committee Report No. 08-32
Tuesday, October 7, 2008
Page 6 of 8
6. PW08-036 — York Region Transportation Master Plan Update
General Committee recommends:
THAT this report be received for information; and
THAT York Region be requested to do a presentation to Council once the
Transportation Master Plan is completed.
General Committee considered the following amendment:
THAT staff obtain comments from The Region of York on the
rationale for assigning speed limits to the Town of Aurora's major
arteries.
CARRIED
The main motion was CARRIED AS AMENDED.
10. CS08-037 — Clean Yards By-law
General Committee recommends:
THAT report CS08-037 be received for information; and
THAT no further amendments to the Town's Clean Yards By-law be
implemented.
General Committee considered the following amendment;
THAT the Mayor's Office send a letter to the owner of the property at
Yonge Street and Wellington. Street, which is the site of the former
Price Chopper, requesting that maintenance of the designated oak
tree be undertaken.
CARRIED
The main motion was CARRIED AS AMENDED.
15. PW08-038 — Repaving of Parking Lot at 15207 Yonge Street
General Committee recommends:
THAT Council approve a budget of $50,000 for the. repaving of a
parking lot at 15207 Yonge Street as a requirement for accessing
these private lands to maintain portionsof the sanitary sewer
system; and .
THAT the Town enter into an access agreement prior to commencing
the work; and
THAT the fundingbe obtained from the waterAaaste water reserves;
and
THAT the reserves be repaid from the 2009 budget.
CARRIED UNANIMOUSLY
- 16-
COUNCIL - OCTOBER 14, 2008 ITEM # 1 - 7
General Committee.Report No. 08-32
Tuesday, October 7, 2008
Page 7 of 8
16. LSOS-045 — Street Tree Rehabilitation and Health Care
General Committee recommends:'
THAT Council defer the recommended work and consider the work in the
2009 operational budget.
DEFEATED
General Committee recommends:
THAT Council receive this report as information; and
THAT an additional $20,000.00 be allocated to the 2008 operating budget
for the purposes of implementing the necessary supplementary
maintenance required to rehabilitate various street trees; and
THAT the funding be obtained from the Hydro. Interest Reserve Fund.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:00 p.m.
CARRIED
Councillor Suck left themeeting at 10:30 p.m.
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
Councillor MacEachern gave Notice of Motion regarding the Petch Log House.
Councillor MacEachern gave Notice of Motion regarding the former York Region
water tower property.
Councillor Gallo inquired how LEED is promoted to developers, to which the
Director of Planning responded that it is a regional policy of which developers are
aware, and that it is specifically directed to apartment buildings, which, if they can
demonstrate that they meet certain criteria, are able to get a credit on water and
sewer allocation. -
Councillor Gaertner requested an update on the status of the vacant Yonge
Street properties, to which the Director of Corporate Services responded that
Property Standards notices have been issued and that an update would be
provided.
X CLOSED SESSION.
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider the
following:
Property Matter— Town -owned Leslie Street Lands
(Added Item)
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COUNCIL - OCTOBER 14, 2008
ITEM # 1 - 8
General Committee Report No. 08-32
Tuesday, October 7, 2008
Page 8 of 8
Property Matter — Disposition of Unopened Road Allowance
Park Street
Property Matter — Slronach Aurora Recreation Centre
Payment of Bulkhead Repairs
Property Matter — Disposition of Jack Woods Property
Personal Matter - Job Evaluation regarding Identifiable Individual
Labour Relations Matter. Recruitment of Director of Corporate
Services
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:40 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-32 IS SUBJECT TO -
FINAL APPROVAL AT COUNCIL ON TUESDAY, OCTOBER 14, 2008. -
- 18 -
COUNCIL - OCTOBER 14, 2008
ITEM# 2-1
TOWN OF AURORA
AURORA COUNCIL REPORT No. BA08-008
SUBJECT: Request for Sign Variance — 8 -140 First Commerce Drive
Whitwell Developments Limited — Phase 2
FROM: Techa van Leeuwen, Director of Building Administration
DATE: October 14, 2008
RECOMMENDATIONS
THAT Council approve the request for sign variance to allow a ground sign for
Whitwell Developments Ltd. - Phase 2 located at 8-140 First Commerce Drive having
a sign area of 22.9 square metres. The sign bylaw.requires a maximum sign area of
18 square metres.
BACKGROUND
Building Administration has received an Application for Sign Variance to allow a ground
sign having an increased sign area for Phase 2 of the Smart Centres Regional Shopping
Centre owned by Whitwell Developments Ltd. The first phase of the development for a
Walmart store and perimeter retail and service commercial multi unit -buildings is
approaching completion. Sign variances for the phase 1 ground signs were approved by
Council in .November 2007 and July 2008. As well on September 23, 2008 Council did
approved a site specific amendment to the Permanent Sign Bylaw to allow for additional
wall signs. Staff did identify during that process that one additional variance would be
requested for this proposed ground sign subject to finalizing sign location.
The Site Plan agreement for Phase 2 of the development has been executed and
construction is underway. Tenant occupancy is expected for spring 2009.
COMMENTS
The -lands are Zoned Business Park (BP-5).Exception Zone with surrounding areas also
zoned Business Park. The second phase of the development is currently under
construction with identified uses such as a building supply outlet, restaurants, financial
institutions and retail.
The application for variance is to permit a ground sign with an increased sign area. Council
did approve through the variance process two ground signs for phase 1 having the same
design and sign area as this proposed sign. There has been a delay in bringing this
variance forward as staff did have some issues with respect to the location in proximity to
the traffic signals. Smart Centres revised the location of the proposed sign to comply with
Town standards and satisfy staffs concerns.
COUNCIL - OCTOBER 14, 2008
ITEM # 2 - 2
October 14, 2008 -2- Report No. BA08-008 "
The sign has been designed by Turner Fleisher Architects to comply with the Urban
Design Guidelines. In particular, the sign will be constructed of limestone with a
precast stone insert in the base advertising the Aurora Gateway.
Staff have reviewed the application and determined the following variance to the sign bylaw
is required.
Variance 1 — Sign Area
The proposed sign has an area of 22.9 square metres. The sign bylaw restricts the sign
area to 18 square metres. The applicant is seeking a variance for 4.9 square metres.
The site area for phase two is 96,000 square metres with 19,500 square metres of
building area fronting on two arterial roads. It is staff's opinion that the proposed
ground sign is proportionate to the development and the increase in sign area will
not adversely impact surrounding areas.
OPTIONS
1. As recommended in this report
2: Council could deny the request for variance and impose the requirements in the sign
bylaw
FINANCIAL IMPLICATIONS
M
CONCLUSIONS
Given the scale of the development, the request for an increase in sign area is
reasonable and meets the intent of the bylaw. For reasons outlined in this report staff
is recommending Council approve %e variances.
LINK TO STRATEGIC PLAN
Goal A: Foster and enhance a strong and stable economy consistent with the attributes of
a sustainable community.
Objective All: Develop economic opportunities to aid in the growth and progress of Aurora
as a desirable place to do business
-20-
COUNCIL - OCTOBER 143,2008
ITEM # 2 - 3
October 14, 2008 - 3 - Report No. BA08-008
Objective A2: Support the growth of a variety of businesses to encourage a sustainable
business environment
ATTACHMENTS
Attachment #1 — Partial Site Plan and Key Plan
Attachment #2 — Sign Elevation
PRE -SUBMISSION REVIEW
Senior Management Team — October 8, 2008
Prepared by. Techa van Leeuwen, Director of Building Administration- ,Ext. 4748
Techa van Leeuwen
Director of Building Administration
-21-
COUNCIL - OCTOBER 14, 2008
ITEM # 2 - 4
October 14, 2008 - 4 - Report No. BA08-008
I
nr
Attachment #1 — Partial Site Plan and Key Plan
-22-
COUNCIL - OCTOBER 14, 2008
JITEM # 2
October 14, 2008 - 5 - Report No. BA08-008
29' 6"
Or
Attachment #2 — Sign Elevation
-23-
Or
Attachment #2 — Sign Elevation
-23-
COUNCIL - OCTOBER 14, 2008
ITEM # 3 - 1
TOWN OF AURORA
AURORA COUNCIL REPORT No.CS08-039
SUBJECT: By-law.Services Vehicle Replacement
FROM: Bob Panizza, Director Corporate Services
DATE: October 14, 2008
RECOMMENDATIONS
THAT staff be authorized to tender and acquire a midsize pick-up truck for By-law
Enforcement Services,
BACKGROUND
By-law Services has operated a fleet of two vehicles since 1994, and presently operates a
2004 Chevrolet Cavalier and a 2000 Pontiac Sunfire which are used predominantly by the
Parking Control staff. To ensure their reliability, staff several years ago began the cycle of
leasing one vehicle and once the lease had expired the vehicle was bought back and a
new vehicle was leased. This process has maintained reliable vehicles which in turn
reduced the frequency and cost of maintenance/repairs.
In 2007 staff identified the need to replace 2000 Pontiac Sunfire, with a new vehicle and
issued an RFQ for the lease or purchase of a pick-up truck and received a number of
successful quotations. A copy of this report is attached as Appendix #1 to this report.
Council however referred the report back to staff to investigate the option of purchasing a
hybrid vehicle for use by By-law Services.
Staff has investigated what type of hybrid vehicles are available to suit the needs of the
department. Previously staff only required the use of a small passenger vehicle, however
the role of the Parking Control Officer has expanded in the past few years and in addition
to the issuance of parking violations, officers also. remove illegal signs including larger 4
feet x 4 feet A frame signs. This in turn requires a vehicle with a larger carrying capacity
that would be available through the use of a compact pick up truck.
In the 2008 model year, no hybrid pick-up were manufactured by the automobile industry
here in North America. Staff therefore expanded the search to include Sports Utility
Vehicles and only found 2 models from two different manufacturers that were available
however the price was in excess of the budgeted amount.
-24-
COUNCIL - OCTOBER 14, 2008
ITEM# 3-2
October 14, 2008 - 2 - Report No. CS08-039
More recently, the 2009 vehicle line has been launched and additional S.U.V.'s and one
pick up truck have since been introduced to the North American Market. Staff issued
another R.F.Q. fora Hybrid S.U.V. or pick-up truck and only one submission was received
and it was rejected as it did not meet the requirements as outlined in the R.F.Q. Staff have
since obtained quotations for the hybrid vehicles identified as meeting the need of the
department and their prices are outlined in the following table.
Toyota Highlander Hybrid
$40,920.00 to $54,360.00
Chevrolet Sierra Hybrid
$37,850.00 to $54,055.00
Saturn Vu Hybrid
$31,245.00 to $38,360.00
Ford Escape Hybrid
$33,799.00 to $36,599.00
All four of the vehicles noted in the table above exceed both cost of the previous tendered
price of $23,004 for a compact pickup as well as the amount that has been established in
the By-law Services vehicle replacement reserve account of.$34,655.
Currently, the By-law Services Dept, is operating with only one vehicle as the 2000 Pontiac
Sunfire has been taken out of service due to significant mechanical repairs that would
exceed the value of the vehicle. Therefore it is imperative that the Town proceeds with
obtaining a new vehicle or leasing a vehicle on a short term basis until a final decision has
been made.
OPTIONS
Option #1 — As recommended in this report.
Option #2 - That Council direct staff to purchase the 2009 hybrid vehicle and that the
additional funding be drawn from an identified reserve account.
FINANCIAL IMPLICATIONS
It is estimated that the purchase price of a compact pick up truck will be marginally higher
that the tendered amount $23,004 that was submitted for a 2007 pick-up. Should Council
support the re -tendering option for a compact pick-up staff will proceed with the tender and
acquisition of the vehicle. Alternatively Council may wish to approve the acquisition of a
hybrid vehicle however currently there is insufficient funds in the reserve account to cover
the costs and additional funding would be required from the Town's general reserve
account.
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COUNCIL - OCTOBER 14, 2008
ITEM# 3-3
October 14, 2008
LINK TO STRATEGIC PLAN
-3-
Report No. CS08-039
Goal D Objective D1 speaks to continue the commitment of fiscal responsibility and
accountability.
ATTACHMENTS
Appendix #1 — Previous Report November 20, 2007
PRE -SUBMISSION REVIEW
Management Team Meeting — October 8, 2008
Prepared by. Chris Alexander ext. 4241
Bob Panizza
Director of Corporate Services
26 -
COUNCIL - OCTOBER 14, 2008
ITEM # 3 - 4
F
APPENDIX #1
Auji?,oitA
EXTRACT FROM GENERAL COMMITTEE MEETING N.O. 07-46
HELD ON TUESDAY, NOVEMBER 20, 2007 & ADOPTED .AT
COUNCIL ON NOVEMBER 27, 2007
22. CS07-039 - By-law Services Vehicle Replacement
General Committee recommends:
THAT report CS07-039 - By-law Services. Vehicle Replacement be referred
back to staff for further information regarding the possible option of
purchasing a hybrid vehicle, as well as the future use of the old vehicle.
CARRIED
- 27 -
COUNCIL - OCTOBER 14, 2008
ITEM # 3 - 5
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No.CS07-039
SUBJECT: By-law Services Vehicle Replacement
FROM: Bob Panizza, Director Corporate Services
DATE: .. November 20, 2007
RECOMMENDATIONS
THAT Council authorize the allocation of$23, 004 from the Corporate Services Dept.
Reserve Account for the purchase of a mid -size pick-up truck for By-law Services.
BACKGROUND
By-law Services has maintained a fleet of two vehicles for use by since 1994, and presently
operates a 2004 Chevrolet Cavalier and a 2000 Pontiac Sunfire which are used
predominantly by the Parking.Control staff. To ensure their reliability, staff several years
ago began the cycle of leasing one vehicle and once the lease had expired the vehicle was
bought back.and a newvehicle was leased. This process has maintained reliable vehicles
which in turn reduced the frequency and cost of maintenance/repairs. Staff has identified
the need, to replace the 7 year old 2000 Pontiac Sunfire, with a replacement vehicle.
COMMENTS
In June of this year, Council adopted a recommendation in report PW07-023 that "Fleet
Services continue to purchase outright replacement vehicles and equipment while
continuing to review the lease option regularly for any potential changes in feasibility and
monetary savings in the future." Staff was prepared to go forward with the lease of anew
vehicle earlier this year, but the process was put on hold pending Council's direction on the
Fleet Services Review in report PW07-023. As a result of the tender submissions from
October 23, 2007, staff is now prepared to go forward with a purchase of a mid -size truck
in lieu of a lease due to the savings that can be achieved through the outright purchase.
In lieu of obtaining a traditional sedan, staff is proposing to obtain a mid -size pick-up truck
to address needs not met by a regular car. These needs include a vehicle that has the
capacity to carry tools, a small ladder and signs that are normally removed or picked up by
parking enforcement staff that cannot be accommodated with the use of a car.
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COUNCIL - OCTOBER 14, 2008
ITEM # 3 - 6
November 20, 2007 - 2 - Report No. CS07-039
On October 23, 2007 tender submissions were received from the following dealerships.
Price Schedule for Mid -size Pick-up Truck
Purchase
Purchase with Financing
Lease
Dodge
Dakota
(Colombo
$23,004.06
$32,417.24
$34,494.80
N/A
N/A
Motors
GMC
Canyon
(Foster
$23,511.55
$28,641.60
$29,509.20
$28,471.36
$30,096.70
Pontiac
Buick
GMC
Canyon
(Slessor
$23,803.20
$30,108.00
$31,019.40
$28,058.40
$30,278.88
Motors
ALL PRICES INCLUDE THE APPLICABLE TAXES
According to the quotes submitted, staff is recommending the purchase of a Dodge
Dakota mid size pick up truck from Colombo Motors at a cost of $23, 004.
OPTIONS
The authorization of the purchase of the vehicle is a discretionary decision of Council. If
the vehicle purchase is not approved staff will continue to operate the 2000 Pontiac
Sunfire. In the event.of significant mechanical repairs that exceed the value of the vehicle,
staff will be required to rent another vehicle in order to continue with daily operations.
The daily requirement of vehicles for enforcement staff eliminates the possibility of using
other vehicles from either the Public Works Dept. or Parks Dept. due to their own needs
and requirements for vehicles.
- 29 -
COUNCIL - OCTOBER 14, 2008
ITEM # 3 - 7
November 20, 2007 - 3 - Report No. CS07-039
FINANCIAL IMPLICATIONS
The purchase price of $23, 004 for the purchase of the vehicle is available from the
Corporate Services Dept. Reserve Account.
LINK TO STRATEGIC PLAN
Goal D Objective D1 speaks to continue the commitment of fiscal responsibility and
accountability.
ATTACHMENTS
None.
PRE -SUBMISSION REVIEW
Management Team Meeting — Nov. 14, 2007
Prepared by., Chris Alexander ext. 4241
Bob Panizza
Director of Corporate Services
John S. Rogers
C. A. O.
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COUNCIL - OCTOBER 145 2008
ITEM # 4 - 1
Avg TOWN OF AURORA
COUNCIL MEETING No. PL08-104
SUBJECT: Applications to Amend the Official Plan and Zoning By-law
P.A.R.C.E.L. Inc.
Plan M42 Block B & Part of Block A
Official Plan Amendment File Number. D09-03-08
Zoning By-law Amendment File Number. D14-14-08
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: October 14, 2008 .
THAT Council receive as information the following
Zoning By-law Amendment Applications D09-03-08
which are scheduled for a Public Planning Meeting
2008.
BACKGROUND
Proposal
overview of Official Plan and
and D14-14-08 respectively,
to be held on November 26,
P.A.R.C.E.L. Inc. has submitted applications to amend the Town of Aurora Official Plan
and Zoning By-law from "Cluster Residential' and 'Rural (RU-ORM)" to "Cluster
Residential - Site Specific Policy" and "Institutional (1-24) Exception Zone" respectively,
to permit the following land uses on the subject lands:
• 45-unit residential building
• Medical offices
• Pharmacy
• Professional offices rehabilitation facilities
• Ambulatory Care Unit/hospital
• Seniors respite centre
• Restaurant
• Travel agency
• Spa
• Single detached residential building
The applicant has provided a conceptual site plan (Figure 2) with corresponding building
elevations (figures 3-6) for the envisioned development. Policies and provisions of the
subject applications are intended to support the development of the four (4) buildings
illustrated on the attached figures, which have the following general characteristics:
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COUNCIL - OCTOBER 14, 2008
ITEM # 4 - z
October 14, 2008 - 2 - 1 1 Report No. PL08-104
Building A (Offices/Wellness Centre — Figure 3)
• 3-storey 4041 m2 (43,500ft2) structure containing 3 levels of underground
parking that contain 125 parking spaces.
• Potential uses include doctors offices, X-ray clinic, spar, restaurant and
medical related uses.
Building B (Recreational Building — Figure 4)
• 2-storey 464m2 (5,000ft) structure with 25 surface parking spaces.
• Potential uses include a health promotion/information, pool, lounge,
library, and/or seniors respite centre.
Building C (Senior's Residence — Figure 5)
• 3-storey 5,574m2 (60,000ft2) structure with 68 surface parking spaces.
• Intended use is for a 45-unit adult -living residence.
Building D (Doctor's House — Figure 5)
• Doctor's House intended to be a 2-storey 929m2 (10,00oft2) structure with
1 surface parking space.
It is noted that a Site Plan Application has not been submitted with the subject
applications and the. attached figures must be regarded as concepts.
Location
As illustrated on Figure 1, the subject lands are located at the, southwest corner of
Yonge Street and Elderberry Trail. The property is approximately 3.6 hectares (9 acres)
in area and has extensive frontage and flankage along Yonge Street and Elderberry
Trail respectively.
Surrounding Uses
North: Elderberry Trail; Future Residential
South: Existing Major Institutional; OPP, Provincial Ministry Offices;
East: Yonge Street; Existing Estate Residential
West: Existing Estate Residential
Official Plan
The subject lands are designated "Settlement Area" by Official Plan Amendment
(OPA) #48, being an OPA to bring the Town into conformity with the Oak Ridges
Moraine Conservation Plan, as well as "Cluster Residential" by the Yonge Street
South Secondary Plan (OPA#34). In addition to these designations, and pursuant to
OPA #48, the lands are also identified as:
• a Category 1 Complex Landform; and
• being located within both High and Low Aquifer Vulnerability areas.
-32-
COUNCIL - OCTOBER 14, 2008
ITEM # 4-3
October 14, 2008 - 3 - Report No. PL08-104
Zoning By-law
The lands are zoned "Rural (RU-ORM) Zone" within the Town of Aurora By-law 2213-
78, as amended. In line with OPA 48, the Zoning By-law also identifies the subject
lands as being located within a Category 1 Complex Landform and containing both High
and Low Aquifer Vulnerability areas.
OPTIONS
Not applicable.
FINANCIAL IMPLICATIONS
Not applicable.
LINK TO STRATEGIC. PLAN
Goal D: Ensure transparent; accountable and open governance in concert with
informed and involved citizens
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
Objective D4: Create a respectful environment that fosters team work and open
dialogue, consistent with a Character Community. These Objectives acknowledge the
responsibilities required by governance that contribute to informed and involved
citizens.
Link to Objectives and Goals:
The Strategic Plan contains objectives and goals to. ensure transparent, accountable
and open governance in concert with informed and involved citizens. Review of the
subject application through the Official Plan and Zoning By-law amendment process will
contribute to the facilitation of these objectives and goals.
SERVICING ALLOCATION .
Water and sanitary servicing capacity is currently not available for the residential use
proposed by this application.
PROVINCIAL POLICY STATEMENT
The application's conformity to the Provincial Policy Statement will be evaluated in a
future report.
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COUNCIL - OCTOBER 94, 2008
ITEM # 4 - 4
October 14, 2008 .4- Report No. PL08-104
CONCLUSION
Applications have been submitted to amend the Town of Aurora Official Plan and the
Zoning By-law to permit a specific Major Institutional use on the subject lands. The
proposed Official Plan Amendment would change the designation of the lands from
"Cluster Residential" to "Cluster Residential — Site Specific Policy", and the Zoning from
"Rural (RU-ORM)" to "Institutional (1-24) Exception Zone". Staff recommend that
Council receive as information the overview of these applications (Files:D09-03-08 and
D14-14-08), scheduled for the November 26, 2008 Public Planning Meeting.
ATTACHMENTS
Figure 1 — Location Plan
Figure 2 — Conceptual Site Plan
Figure 3 — Building A: Wellness Centre Elevations
Figure 4 — Building B: Recreational Facility Elevations
Figure 6 — Building C: Adult Living Facility Elevations
Figure 6 — Building D: Doctor's Residence Elevations
PRE -SUBMISSION REVIEW
Management Team Meeting — October 8, 2008
Prepared by. Andrew Harper, M.C.I.P., RAP
Planner, Extension 4349
Marco Ram nno, IL0__C..,LP., R.P.P.
Director of Planning and Development
Services
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