AGENDA - Council - 20080909COUNCIL
EETING
AGENDA
N0.08-24
TUESDAY, SEPTEMBER 9, 2008
1:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
05/09/08
AuioxA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 08-24
Tuesday, September 9, 2008
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
U APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
111 OPEN FORUM
IV ADOPTION OF MINUTES
Council Minutes of August 12, 2008, Meeting Number 08-22 pg. 1
RECOMMENDED:
THAT the Council minutes of August 12, 2008, meeting number 08-22, be
adopted as printed and circulated.
V PRESENTATIONS
VI PUBLIC SERVICE ANNOUNCEMENTS
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Council Meeting No. 08-24
Tuesday, September 9, 2008
Page 2 of 5
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
a) Ms Moragh Wolfe, Executive Director of pg. 17
Big Brothers and Sisters of York
Re: Proclamation of September 2008 as
"Big Brother Big Sister Month"
b) Mr. John Waller, Director, Long Range and Strategic pg. 18
Planning Branch, Region of York
Re: York Region's "Planning for Tomorrow" Growth
Management Initiative (20 minute presentation)
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Xlll READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5068-08.H BEING A BY-LAW to appoint a Deputy pg. 51
Clerk for the Corporation of the
Town of Aurora.
(Karen Ewart and Cindy Janzen)
5070-08.H BEING A BY-LAW to appoint an Acting pg. 53
Chief Administrative Officer for the
Corporation of the Town of Aurora.
(Bob Panizza)
5069-08.0 BEING A BY-LAW to confirm actions by pg. 54
Council resulting from the Council
meeting of September 9, 2008.
Council Meeting No. 08-24 Page 3 of 5
Tuesday, September 9, 2008
XIV CLOSED SESSION
RECOMMENDED:
THAT Council recess into a Closed Session to consider the following
items.
1- Legal Matter - Reporting out from Closed Session
2- Legal Matter — Legal Opinion regarding Stronach Aurora Recreation
Centre
3 - Legal Matter - Bondfield, Aurora et al
4 - Personal/Legal Matter — Marketing Division former staff member
5 - Property Matter — Inquiry regarding Town Land
6 - Personal Matter — Memo from Councillor Collins-Mrakas
7 - Labour Relations Matter —Administrative Procedure No. 13
Excess Hours and Overtime
8 - Property Matter — Recommendation from Trails Subcommittee
XV ADJOURNMENT
Council Meeting No. 08-24
Tuesday, September 9, 2008
Page 4 of 5
1
AGENDA ITEMS
General Committee Meeting Report No. 08-29
Tuesday, September 2, 2008
RECOMMENDED:
..M
THAT the report of the General Committee Meeting No. 08-29 be received
and the recommendations carried by the Committee be approved.
2. Correspondence from Mayor Phyllis Morris pg. 48
Re: The Association of Municipalities of Ontario (AMO), P.J.
Marshall Certificate of Merit Award
RECOMMENDED:
THAT correspondence be received for information.
3. Memorandum from Councillor MacEachern pg. 49
Re: September 2008, Canada Day Parade Sub -Committee
Appointments
RECOMMENDED:
THAT Council endorse the appointment of the five individuals listed below
to serve on the 2009 Canada Day Parade Sub -Committee:
Sher St. Kitts Merilyn McCart
Sandra Humphreys Frank Mete
Carolyn Barclay
AND FURTHER THAT staff be directed to advertise in the September
Notice Board for additional members to serve on the Canada Day Parade
Sub -Committee with the goal of increasing the committee membership.
Council Meeting No. 08-24
Tuesday, September 9, 2008
Page 5 of 5
4. Recommendation from Closed Session September 2, 2008 pg. 50
Re: Personal Matter - Appointments to Committees
RECOMMENDED:
THAT Councillor Al Wilson be appointed to the Aurora Public Library
Board; and
THAT Councillor John Gallo be appointed to the Joint Council Committee
(Central York Fire Services) & the Traffic Safety Advisory Committee; and
THAT Council accept the resignation of Councillor Granger from the
Economic Development Advisory Committee; and
THAT Councillor Evelina MacEachern be appointed to the Economic
Development Advisory Committee; and
THAT the Terms of Reference for the Environmental Advisory Committee
be amended to appoint a third member of Council, and that Councillor
John Gallo be appointed accordingly.
5. Reporting out from Closed Session Agenda
RECOMMENDED:
THAT Council provide direction resulting from Closed Session.
COUNCIL.- SEPTEMBER 91 2008 Council Minutes - August 12, 2008 - 1
AURORA
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 08-22
Council Chambers
Aurora Town Hall
Tuesday, August 12, 2008
COUNCIL MEMBERS Mayor Morris In the Chair; Councillors Gaertner,
Gallo, Granger, MacEachern, McRoberts. and Wilson.
MEMBERS ABSENT Councillors Buck and Collins-Mrakas were absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer and Council/Committee Secretary.
Mayor Morris called the meeting to order at 5:05 p.m.
I DECLARATIONS OFPECUNIARY INTEREST
Councillor McRoberts declared an interest in Item 11 - L308-040 — Confederation
Park,- StJosephsCatholicSchool, Regency Acres Public, School Sports Field
Restoration Project, by virtue of his employment with the York Region District
School Board, and did not take part in, or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
Mayor Morris declared an interest in Item 4 - ADM08-010 — Request for Proposal
for a Review of the Corporate Organizational Structure of the Town of Aurora, by
virtue of a potential business intent of a family member, and did not take part in
or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
1/ APPROVAL OF AGENDA
Moved by Councillor Wilson Seconded by Councillor McRoberts
THAT the agenda as circulated by the Corporate Services Department,
with the fallowing deletions and additional items, be approved:
➢ Withdrawal of Delegation b) - Ms Barb Allan -
Re: The ABLE Network
➢ Withdrawal of Item 16 — LS08-042 - Tender LS2008-29
Asphalt Paving and Concrete Works. for Ada Johnson Park
➢ Added Closed Session Item regarding Building Department staff
➢ Revision to Special Council Minutes of July 22, 2008
Meeting 08-21 -
- 1 -
COUNCIL - SEPTEMBER 93,2008
Minutes of Council Meeting No. 08-22
Tuesday, August 12, 2008
Council Minutes - August 12, 2008 - 2
➢ Added Delegation e) Mr. Michael Rice, Rice Commercial Group
Re: Aurora Gateway Centre
Added Delegation 0 Ms Catherine Cook, York Region Food Network
Re: Item.8 - Aurora Community Garden
CARRIED
111 CLOSED SESSION
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Council resolve into a Closed Session to consider a legal matter
regarding a presentation of legal opinion from Gowlings, a legallpersonal
matter regarding a presentation of a legal opinion from Aird & Berlis LLP
and a personal matter regarding Building Department staff.
CARRIED
Council recessed at 5:12 p.m.
Moved by Councillor Granger Seconded by Councillor Gaertner
THAT Council reconvene in public session at 7:07 p.m.
CARRIED
IV OPEN FORUM
None
V ADOPTION OF MINUTES
Council Minutes of July 15, 2008, Meeting Number 08-20
Special Council Minutes of July 22, 2008, Meeting Number 08-21
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the Council minutes of July 15, 2008, meeting number 05-20, and
the Special Council minutes of July 22, 2008, meeting number 08-21, as
revised August 12, 2008, be adopted as printed and circulated.
CARRIED
-2-
COUNCIL - SEPTEMBER 9, 2008 Council Minutes - August 12, 2008 - 3
Minutes of Council Meeting No. 08-22
Tuesday, August 12, 2008
Vl PRESENTATIONS
a) . Mayor Morris Presenting Certificate and Prizes to
Aurora Teen Idol Contest Winner and Runner -Up
Mayor Morris presented certificates and prizes to Miss Dylann Miller, winner of
the Aurora Teen Idol Contest and Miss Courtney Field, first runner up. Mayor
Morris advised that the contest was held at Town Park on Monday, June 30,
2008 and included 11 contestants who performed in front of approximately 400
attendees. Mayor Morris thanked Ms Shelley Ware, Special Events Co-ordinator
for organizing the event.
Vll PUBLIC SERVICE ANNOUNCEMENTS
Councillor Wilson suggested that residents review the Notice Board in the Era
Banner, which is full of interesting and. important information.
Councillor Granger advised that the Farmers' Market, located in Town Park, will
be presenting "Music in the Park" on Saturday, August 16, 2008 from 1 D:30 a.m.
until 2:00 p.m., as well as the Mayor's Charity BBQ and Corn Roast on Saturday,
August 23, 2008 with funds going towards the Aurora Food Pantry and
Welcoming Arms.
Councillor Gaertner congratulated the staff responsible for the beautiful floral
displays throughout the Town of Aurora.
Mayor Morris advised that an Aurora rose was planted in the arboretum to
celebrate The Year of Ads, Heritage and Culture, with an official opening to
follow.
Mayor Morris advised that a Canadian Cancer Society fundraiser was held
recently entitled "La Dolce Vita" which was quite a beautiful event.
Mayor Morris advised that Aurora resident, Ms Nicole Forrester, is competing in
the high jump competition at the Olympics in Baling and will be in the qualifying
round on August 21, 2008 at 9:50 a.m. and hopefully in the finals on August 23,
2008 at 7:00 p.m. As well, Mayor Morris advised that Aurora resident, Mr. Steve
Jorens, is competing in the canoe kayak flatwater competition and will be in the
heats on August 18, 2008 at 4:50 p.ni., and hopefully the semi-finals on August
20; 2008 at 4:20 p.m. and the finals on August 22, 2008 at 4:35 p.m. Mayor
Morris sent both competitors best wishes from the Town of Aurora.
Mayor Morris advised that Councillor Buck is not in attendance this evening as
she is at home recuperating from a recent surgery, and she sent her best wishes
from the Town of Aurora.
Vlll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 4, 5, 6, 7, 8, 10, 11, 12, 15, 23, 24, 26, 27, 29 and 30 were identified for
discussion.
-3-
COUNCIL - SEPTEMBER 9, 2008
Council Minutes - August 12, 2008 - 4
Minutes of Council Meeting No. 08-22
Tuesday, August 12, 2008
IX . ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same: .
1. Special General Committee Meeting Minutes - Monday, July 14, 2008
THAT the Special General Committee meeting minutes of July 14, 2008
be received and the recommendations carried by the committee be
approved.
3. Joint Council Committee -- Central York Fire Services Minutes
Tuesday, June 17,2008
THAT the Joint Council Committee — Central York Fire Services minutes
of June 17, 2008 be received and the recommendations carried by the
committee be approved.
9. L808-037 — Completion of Nokiidaa Trail Connection Update
THAT Council receive this update report as information; and
THAT Council authorize the Trails Sub -Committee to conduct a public
notification and input process to obtaininputfrom the public on the
location of the proposed Nokiidaa Trail connecting link.
13. PW08--032 — Lake Slmcoe Clean -Up Fund (LSCUF) -
Funding Announcements
THAT report PW08-032 be received for information.
14. FSOS-033 — Investment Summary Report as of December 31, 2007
THAT report FS08-033 be received for information.
16. LS08-042— Tender LS2008-29 Asphalt Paving and Concrete Works for
Ada Johnson Park
This item was withdrawn from the agenda.
17. CS08.032 —Council Pending List
THAT report CS08-032 be received for information purposes.
-4-
COUNCIL - SEPTEMBER 9, 2008
Council Minutes - August 12, 2008 - 5
Minutes of Council Meeting No. 08-22
Tuesday, August 12, 2008
18. PL08-016 — Second Suites (Two -Unit Houses) Study
THAT report PL08-016 be received as information; and
THAT staff commence a Second Suites Study to consider an amendment
to the Zoning By-law permitting second suites as -of -right and schedule a
future Public Planning Meeting.
19. PL08-079—Technical Zoning By-law Amendment
1207309 Ontario Inc. (Magna)
Concession 2 E.Y.S, Part Lots 19 and 20
THAT report PL08-079 regarding a technical amendment to Zoning By-law
2213-78, as amended, pertaining to the site specific definition of a lot
applying to the RU-6 and RU-7 Exception Zones be received as
information; and
THAT Council enact Implementing Zoning By-law 5055-08.D.
20. PL08-081 —Zoning By-law Amendment Application
Removal of Holding (H) Provision
Minto Communities (Toronto) Inc.
Part of Lot 23, Concession 2, E.Y.S.
File D14-06-08 (Ref: D12.01-4A)
THAT Council enact By-law 5059-08.13 to remove the Holding (H)
provision from Lots 119, 120 and 1-95.inclusive on registered plan 65M-
3979, located within the second phase of the Mlnto subdivision, to allow
the subject lands to be developed for residential purposes.
21. PLOS-082 —Application for Exemption from Part Lot Control
Mattamy (Aurora) Limited, Plan 65M-4047, Block 36
File D12-PLC-01.08
(Related Files: D12-00.8A, D14.03-08)
THAT Council, approve the request for exemption from Part Lot Control
made by Mattamy (Aurora) Limited to divide Block 35 on Registered Plan
65M-4047 into six separate lots, and
THAT Council enact By-law 5060-08.D.
22. PL08-083 — Zoning By-law Amendment Application
Removal of Holding (H) Provision
St. John's Road Development Corp. (Metros)
Part of Lots 24 and 25, Concession 2, E,Y.S,
File D14-12-08 (Related File: D12-00-1A)
THAT Council enact By-law 5061-08.13 to remove the Holding (H)
Provision from the lands described as Phase II, Plans A-1, A-2 and A-3
within the St. John's Road Development Corp. (Metros) Subdivision being
Part of Lots 24 and 25, Concession 2, E.Y.S. to allow 402 of the 408 lots
to be developed for residential purposes.
-5-
COUNCIL - SEPTEMBER 9, 2008
Council Minutes - August 12, 2008 - 6
Minutes of Council Meeting No. 08-22
Tuesday, August 12, 2008
25. Recommendation from Closed Session — July 22, 2008
THAT the Town declare the unopened road, Park Street, as surplus; and
THAT the unopened road, Park Street, be closed and offered for sale; and
THAT a letter be sent to the abutting owners, the Stantes, advising them
to notify the Town if they have any objection to the closure and sale of
Park Street; and .
THAT the Town obtain an appraisal for the unopened road; and
THAT staff report back to Council when the appraisal is received.
28. Correspondence from the Federation of Canadian Municipalities
Re: Auxiliary Role Project — Canadian Red. Gross Society
THAT Council receive and endorse the following proposed motion:
WHEREAS the Canadian Red Cross Is celebrating the 100'h
anniversary of its creation as a national non-profit volunteer
humanitarian organization under The Canadian Red Cross Society
Act, 1909; and
WHEREAS, under national and international law, the Canadian
Red Cross and other national Red Cross and Red Crescent
Societies are considered "auxiliary to the public authorities in the
humanitarian Fleld"; and
WHEREAS the mandate of the Canadian Red Cross is to: "in time
of peace or war to carry on and assist in work for the improvement
of health, the prevention of disease and the mitigation of suffering
throughout the world"; and
WHEREAS millions of Canadians and beneficiaries in other
countries have been assisted by the Canadian Red Cross for over
a century through programs aimed at disaster assistance,
emergency preparedness, international aid, assistance and
development, health, injury prevention and the promotion of
international humanitarian law and humanitarian values; and
WHEREAS the Canadian Red Cross' Auxiliary Role Project seeks
to revitalize the relationships with public authorities at the federal,
provincial, territorial and municipal levels so as to better serve the
needs of humanity;
THEREFORE BE IT RESOLVED THAT the Council of the Town of
Aurora expresses its support for the Auxiliary Role Project and, in
particular, the renewal of the framework for cooperation between
public authorities and the Canadian Red Cross to better address
the humanitarian challenges of the 21"century by:
a) working to reinforce the status and roles of the Canadian
Red Cross as auxiliary to public authorities in the
humanitarian field; and
b) reviewing existing measures, arrangements and instruments
supporting the relationship
6
COUNCIL - SEPTEMBER 95 2008
Council Minutes - August 12, 2008 - 7
Minutes of Council Meeting No. 08-22
Tuesday, August 12, 2008
31. Memorandum from the Director of Corporate Services
Re: Closed Session Reports
THAT Council approves the release to the public of the report from the
Director of Financial Services regarding the interim administrative support
for the Church Street School Cultural Centre and the report from the
Director of Planning regarding the new position of Manager of Heritage
Planning.
CARRIED
X DELEGATIONS
a) Mr. Allister Byrne, Partner, Grant Thornton LLP, Auditors
Re: Capital Projects —Tendering, Budgeting,
Communication and Completion Process
Mr. Allister Byrne addressed Council to provide an overview of the Grant
Thornton report which resulted from a review of the Town of Aurora's
procurement. policies regarding Church Street School and then expanded to
Include a review of smaller projects. Mr. Byrne suggested that tighter controls be
established and that written procedures be executed in order to formalize
practices which are already in place.
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the comments of the delegate be received; and
THAT the report from Grant Thornton LLP regarding Capital Projects —
Tendering, Budgeting, Communication and Completion Process be
referred to the Director of Financial Services for the implementation of the
policies.
CARRIED UNANIMOUSLY
b) Ms Barb Allan, Founding Director
Re: The ABLE Network
This delegation was withdrawn from the agenda.
c) Mr. Geoffrey Dawe and Ms Marion Tripp, Chamber of Commerce
Re: Chamber of Commerce Business Achievement Awards Gala
Mr. Geoffrey Dawe, First Vice President of the Chamber of Commerce and Ms
Marion Tripp, Secretary and Chair of the Business Achievement Awards,
addressed Council to request platinum level sponsorship in the amount of $5,500
for the Business Achievement Awards Gala to be held on October 17, 2008 at
The Carrying Place Golf and Country Club.
Moved by Councillor Wilson - Seconded by Councillor MacEachern
THAT the comments of the delegates be received; and
-7-
COUNCIL - SEPTEMBER 93,2008
Council Minutes - August 12, 2008 - 8
Minutes of Council Meeting No. 08-22
Tuesday, August 12, 2608
THAT the Town of Aurora support the Aurora Chamber of Commerce's
Business Achievement Awards Gala for 2008 in the amount of $5,500 for
the platinum level funded from the Economic Development Advisory
Committee budget.
CARRIED UNANIMOUSLY
d) Ms Gail McIntyre
Re: Clean Yards By-law and Oak Tree Maintenance
Ms Gail McIntyre addressed Council to request maintenance on an old oak tree
which is located on private property. As well, Ms McIntyre advised that she is
cultivating a meadow on her front lawn, which includes grasses that are over 8
inches tali. Ms McIntyre indicated that a neighbour is complaining under the
Clean Yards By-law, but that she has received clearance from the By-law
Services Department that her meadow is allowable under the by -law -
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the comments of the delegate be received and referred to staff.
CARRIED
e) Mr. Michael Rice, Rice Commercial Group
Re: Aurora Gateway Centre
Mr. Michael Rice addressed Council in order to provide an update on the Aurora
Gateway Centre located on the northwest corner of Bayview Avenue and
Wellington Street East. Mr. Rice advised that, In light of the Region of York
increasing development charges by 100% on June 18, 2008, the Rice
Commercial Group took permits out for the site but that certain tenants have
terminated their leases. Mr. Rice indicated that Cole Engineering had been
retained to review the matter of access into the site, and that a new plan has
been submitted which the Rice Commercial Group would like to present to
Council in September for re -consideration, being that the impact to the median
on Wellington Street East would be minor. . ' .
Moved by Councillor Wilson Seconded by Councillor Granger
THAT the comments of the delegate be received for information.
CARRIED
Ms Catherine Cook, York Region Food Network
Re: Item 8 - Aurora Community Garden
Ms Catherine Cook addressed Council to request that the York Region Food
Network be permitted to continue operating at the Aurora Community Garden's
current location on the Jack Woods property. Ms Cook indicated that many
years of effort have gone into cultivating the current high quality soil which
produces high yields and that there has been a great community commitment
towards the site. Ms Cook indicated that if continued use of the Jack Woods
property was not an option, the Alliance Park location on Industrial Parkway
South would be an acceptable alternate. Ms Cook requested that, if Alliance
Park Is approved as the new location, it be made a permanent site for the Aurora
Community Garden.
19:-m
COUNCIL - SEPTEMBER % 2008
Council Minutes - August 12, 2008 - 9
Minutes of Council Meeting No. 08-22
Tuesday, August 12, 2008
Moved by Councillor MacEachern
Seconded by Councillor Granger
THAT the comments of the delegate be received for Information and
referred to item 8.
CARRIED
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT item 8 be brought forward for discussion.
CARRIED
8. LS08-033 - York Region Food Network- Community Garden Location
Movedby Councillor Gaertner Seconded by Councillor MacEachern
THAT Council approve the proposal to relocate the Aurora Community
Garden from the former Jack Woods Property to a parcel. of Town owned
open space (Alliance Park) on Industrial Parkway South; and
THAT staff be directed to prepare the site in time for the start of the 2009
gardening season; and
THAT staff assist with the relocation of soil from the existing site to
the new site, if required, and
THAT funding for this, project come from an appropriate reserve
account as determined by the Director of Finance, to the upset limit
of $12,000. _
CARRIED
.. - Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT item 12 be brought forward for discussion.
CARRIED
12. LS08-041 - Seston Park Playground Replacement Tender LS2008-55
Moved by Councillor Wilson- Seconded by Councillor MacEachern
THAT Council accept the bid submitted by A.B.C. Recreation Ltd. for
Tender L82008-55 in the amount of $76,595.85 for the supply, delivery
and installation of playground equipment in Seston Park; and
THAT the Capital Budget be amended to reflect the additional costs
identified in report 1-808-041.
CARRIED
-9-
COUNCIL - SEPTEMBER 9.12008
Council Minutes - August 12, 2008 - 10
Minutes of Council Meeting No. 08.22
Tuesday, August 12, 2008
XI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. LSAC08-06 - Leisure Services Advisory Committee Meeting Minutes
June 19, 2008
Moved by Councillor Granger Seconded by Councillor Gallo
THAT the Leisure Services Advisory Committee minutes of June 19, 2008
be received and the recommendations carried by the committee be
approved_ .
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Movedby Councillor Granger - Seconded by CouncillorMacEachern
(5) Trails Sub -Committee Minutes - Meeting No. 08-12 - May 16, 2008
3. THAT the construction of the trail on this easement be submitted for
consideration for the approval by Council in the 2009 capital
budget for commencement of construction. in 2009 as the easement
provision for implementing a trail across the former Kwik Kopy lands at
the south west corner of St. John's Sideroad and Yonge Street expires
in 2012 if not constructed.
CARRIED
The main motion was CARRIED AS AMENDED
Mayor Morris, having previously declared an interest in item 4, relinquished the Chair to
Deputy Mayor McRoberts and did not take part in the vote called for in this regard. Upon
conclusion of this matter, Mayor Morris resumed the Chair.
4. ADM08-010 - Request for Proposal for a Review of the Corporate
Organizational Structure of the Town of Aurora
Moved by Councillor Gaertner Seconded by CouncillorMacEachern
THAT report ADM08-010 - Request for Proposal for a Review of the
Corporate Organizational Structure of the Town of Aurora be referred
to the September2, 2008 General Committee meeting.
CARRIED UNANIMOUSLY
5. OS08-029 - Pesticide By-law Update
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the proposed Pesticide Use By-law be adopted; and
THAT upon the passing of the Provincial Legislature's Bill 64 - An Act to
amend the Pesticides Act to prohibit the use and sale of pesticides in
Ontario for cosmetic purposes, that the Pesticide Use By-law be reviewed
for compliance with the amended Pesticides Act.
10-
COUNCIL - SEPTEMBER 9, 2008
Council Minutes - August 12, 2008 - 11
Minutes of Council Meeting No. 08-22
Tuesday, August 12, 2D08
6.
7
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Granger Seconded by Councillor Gaertner
THAT sections 3.2'and 4.2 be amended to indicate that permit
approval be delegated to the By-law Services Department.
CARRIED
AMENDMENT: Upon the question of the adoption of the resolution, It
was:
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the permit fee of $50 be deleted from the draft by-law in order
to reflect no charge for the permit.
CARRIED
The main motion was CARRIED UNANIMOUSLY AS AMENDED.
CS08-030 — IT Operating Policies
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the proposed IT Operating Policies attached as Appendix #2 to
report C808-030 be received and approved by Council for implementation.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Gaertner Seconded by CouncillorMacEachern
THAT ethical conduct and safeguarding against unauthorized or
inappropriate use or destruction of equipment, referred to in Policy
IT#3, also be referred to in Policy IT#4 and Policy IT#5.
CARRIED
The main motion was CARRIED UNANIMOUSLY AS AMENDED.
CSOB-031 —Appointment of an Integrity Commissioner
Moved by CouncillorMacEacherr Seconded by Councillor Granger
THAT staff report CSOB-031 be received for information. and
THAT staff proceed with advertising for the recruitment of an Integrity
Commissioner on a retainer basis.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
- 11 -
COUNCIL - SEPTEMBER 9, 2008
Council Minutes - August 12, 2008 - 12
Minutes of Council Meeting No. 08-22
Tuesday, August 12, 2008
Moved by CouncillorMacEachern Seconded by Councillor Granger
THAT staff report back to the September 23, 2008 Council meeting if
any Councillors or advisory committee members have not signed the
Code of Conduct.
. CARRIED
The main motion was CARRIED UNANIMOUSLY AS AMENDED..
10. LSOB-038—GOStation Landscaping
Moved by Councillor Wilson
Seconded.by Councillor Gallo
THAT Council endorse the GO Station Landscaping Conceptual
Landscape Plan; and
THAT Council authorize staff to continue, to work with GO Transit officials
for the purposes of finalizing the landscape project details and the
preparation of an agreement to be entered into with GO Transit and the
Town outlining the terms of park construction and ongoing maintenance of
the site.
CARRIED
Councillor McRoberts, having previously declared an interest in item 11, did not take
part in the vote called for in,regard to the adoption of this item.
11. LSOO-040 - Confederation Park, St. Josephs Catholic School, Regency
Acres Public School Sports Field Restoration Project
Moved by Councillor Wilson Seconded by Councillor Gaertner
THAT Council authorize staff to proceed with the Confederation Park, St.
Josephs Catholic School and Regency Acres Public School Sports Field
Restoration Project'. and -
THAT the Town's portion of Confederation Park Project Capital Project be
transferred from Operating Accounts #1-4-07301-2000 and #1-4-07302-
2000 to a capital account for the project; and
THAT the project be approved to begin subject to receiving purchase
orders from the York Central District School Board and the York Region
District School Board,
CARRIED
15. LS08.039 -- Online Pond Removal and Channel Restoration
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Council receive this report for information; and
THAT staff and the working group present the proposed wildlife park
to the Lake Simcoe Region Conservation Authority.
CARRIED
-12-
COUNCIL - SEPTEMBER 9, 2008
Council Minutes - August 12, 2008 - 13
Minutes of Council Meeting No. 08-22
Tuesday, August 12, 2008
23. Memorandum from the Director of Building Administration
Re: Dical Property Activity
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the memorandum regarding Dical Property Activity be received for
information; and
THAT staff work with the Lake Simcoe Region Conservation
Authority (LSRCA) to determine an effective process to ensure
permits issued by the LSRCA, for works on property in Aurora,
conform to the Town's by-laws, such as, but not limited to, OPA #48,
the Fill By-law and applicable Building by-laws.
CARRIED
24. Memorandum from the Director of Corporate Services
Re: Appointment of Acting Head of Council
Moved by Councillor McRoberts Seconded by Councillor Gaertner
THAT Council appoint Councillor Evelina MacEachern as Acting Head of
Council for the period of August 24 — 27, 2008 while Mayor Morris and
Deputy Mayor McRoberts attend the 1091h Annual AMO Conference. .
CARRIED
26. Correspondence from the Town of Newmarket
Re: Clarification of Resolution regarding Northern York Region
Electricity Needs
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the clarification of the Town of Newmarket's resolution
pertaining to Northern York Region Electricity Needs be received.
CARRIED
27. Correspondence from the Environmental Commissioner of Ontario
Re: Request to Endorse the Ten Recommendations Contained in
The Environmental Commissioner's Report -
Movedby Councillor Gaertner Seconded by Councillor Wilson
THAT Council receive and endorse the ten recommendations contained in
the Environmental Commissioner's Report; and
THAT the correspondence be placed on the September
Environmental Advisory Committee agenda for information and -
comment.
CARRIED
-13-
COUNCIL - SEPTEMBER.9, 2008
Council Minutes - August 12, 2008 - 14
Minutes of Council Meeting No. 06-22
Tuesday, August 12, 2008
29. LSOB-036 —Church Street School Cultural Centre Budget and
Schedule Report
Moved by Councillor Wilson Seconded by Councillor Gaertner
THAT Council receive as information the projected schedule, including
anticipated completion date for the renovation and re-cpnstruction works
at 22 Church Street; and
THAT the purchase order for Lynch and Comisso Architects be increased
by an additional amount not to exceed $60,000 to a total contract value of
$93,500 to account for additional services.
!aP717
30. Memorandum from Mayor Phyllis Morris
Re: AMCTO Membership Service Recognition
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the memorandum from MayorPhyllisMorris regarding AMCTO
Membership Service Recognition be received as information; and
THAT the following staff members be congratulated for their
longstanding commitment to the Association of Municipal Managers,
Clerks and Treasurers of Ontario (AMCTO) and to the municipal
profession:
➢ Mr. Paul Dillman — 30 year award
➢ Ms Chandra Dass— 10 yearaward
➢ Ms Karen Ewan — 10 year award
➢ Ms Kelley Powis —10 year award
CARRIED
Xll REGIONAL REPORT
No Regional Report is available as the Region does not meet during the summer.
Xlll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Moved by Councillor McRoberts Seconded by Councillor Wilson
THAT Council approve re -consideration of the matter pertaining to access
into the Aurora Gateway Centre at Bayview Avenue and Wellington Street
East.
On a recorded vote the resolution was CARRIED.
YEAS: 6 NAYS: 1
VOTING YEAS: Councillors Gaertner, Gallo, Granger, McRoberts, Wilson
and Mayor Morris
VOTING NAYS: Councillor MacEachern
Councillors Buck and Collins-Mrakas were not in attendance.
-14-
COUNCIL - SEPTEMBER 9, 2008
Council Minutes - August 12, 2008 - 15
Minutes of Council Meeting No. 08-22
Tuesday, August 12, 2008
XIV READING OF BY-LAWS
Moved by Councillor Wilson
Seconded by Councillor Gallo
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted as amended in the motion under item 5:
5033-08.P _ BEING A BY-LAW for the prohibition
of the application of cosmetic pesticides
in the Town of Aurora
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5055-08.D
BEING A BY-LAW to amend By-law
No. 2213-78, as amended, being the
Zoning By-law of the Town of Aurora
(Part of Lots 19 and 20, Concession 2
E.Y.S., File: D-14-08-94)
5056-08.R
BEING A BY-LAW to rename the
Aurora Heritage Centre the "Church
Street School Cultural Centre'
5057-06.0
BEING A BY-LAW to govern the
Procedures of the Council of the Town
of Aurora and its Committees and
Boards
5058-08.0
BEING A BY-LAW to Appoint
an Acting Head of Council (Deputy
Mayor) for August 24, 2008 to August
27, 2008 (Councillor Evelina
MacEachern)
5059-08.D
BEING A BY-LAW to amend By-law
No. 2213.78, as amended, being the
Zoning By-law of the Town of Aurora
(Part of Lot 23, Con 2, E.Y.S.,
65M-2767, File: D14-05-08)
5060-08.D
BEING A BY-LAW to exempt Block 35
Plan 65M-4047, from the Part Lot Control
Provisions as provided in subsection
50(5) of the Planning Act, R.S.O. 1990,
c,P.13 (as amended)
5061-08.D
BEING A BY-LAW to amend By-law
No. 2213.78, as amended, being the
Zoning By-law of the Town of Aurora
(Part Lots 24 and 26, Concession 2 EYS,
File: D14-12-08)
5063-083
BEING A BY-LAW to amend Parking
. _
By-law 4574-04.T, as amended, with
respect to parking on Earl Stewart Drive
and Bridgenorth Drive
-15-
COUNCIL - SEPTEMBER 91 2008
Minutes of Council Meeting No. 08-22
Tuesday, August 12, 2008
Council Minutes - August 12, 2008 - 16
5065-08.1) BEING A BY-LAW to establish
highways on Plans 65M-3677 and
65M-4037 (St. John's and Mattamy
Subdivision)
5064-08.0 BEING A BY-LAW to confirm actions by
Council resulting from meeting 08-22
on August 12, 2008.
CARRIED
Movedby Councillor Gaertner - Seconded by CouncillorMacEachern
THAT Council resolve into a Closed Session to consider a legal/personal
matter regarding a presentation of a legal opinion from Aird & Berlis LLP
and a personal matter regarding Building Department staff.
CARRIED
XV ADJOURNMENT
Moved by Councillor Gaertner
THAT the meeting be adjourned at 10:10 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
- 16-
COUNCIL - SEPTEMBER 9, 2008 Delegation a) - 1
Panizza, Bob
a
From: Mary Lynn Stephenson jmarylynns@bbbsy.ca]
Sent: Wednesday, July 16, 2008 11:61 AM
To: Panizza, Bob
Cc: Moragh Wolfe
Subject: Delegation status - Sept 9th
Further to our telephone conservation,-
Moragh Wolfe - Executive Director of Big Brothers Big Sisters of York would like delegation status at the council
meeting on September 9th, 2008. Mayor Morris will be proclaiming September - Big Brother Big Sister Month and
Moragh would like to comment.
Mary Lynn
7/17/2008 - 17 -
COUNCIL - SEPTEMBER 9, 2008
Y kiRgion
�s
July 14, 2008
Mayor Phyllis Morris
Town of Aurora
1 Municipal Drive
Aurora, ON
L4G 6JI
Dear Mayor Morris:
Planning and Denelapnwnt
[aaa/^ d^ s Top
,1001
Employers
zoos.
REC VED
JUL 1 8.2006
MAYOR'S OFFICE
Re: York Region's "Pianningfor Tomorrow" Growth Management Initiative
In the Pall of 2008, York Region will continue its Planning for Tomorrow Growth Management
Initiative to review and receive input on the Preferred Growth Scenario. As part of this,program,
Regional staff will convene a series of town halt meetings as well as meetings with area
municipal councils and stakeholder groups. The components and timing for this phase were
adopted by Council on May 15, 2008 and the report is attached for your information.
Town hall meetings are scheduled as follows:
Town of Markham, Canada Room —September 17, 2008
City of Vaughan, Council Chambers — September 18, 2008
Town of East Gwillimbury, Council Chambers — September 23, 2008, and
Town of Richmond IIill, O.M.B. Room - September 24, 2008
Town of Newmarket, Regional Administrative Building — September 25, 2008
Open houses will begin at 6:00 p.m., with a presentation between 7:00 p.m. and 7:30 p.m. and
discussion following until 9:00 p.m.
In discussions on the initiative at Regional Planning and Economic Development Committee,
Committee members stressed the importance of making our Growth Management presentation to
your Committees or Council if requested.
The Regional Mnnicipali+7• n f link, 17250 Yonge Street, Naunnn'k er, ()ntal'io. L.3Y 6Z1
Te1:905-830-4444, 1-877-4C4-YORK,, Fax.905-695-3482
hoer wet. 7v VW 01.. ra
1 tf -
COUNCIL - SEPTEMBER 9, 2008 Delegation b) - 2
July 10, 2008 2
Growth Managament Presentation to Municipal Councils
Aurora staff have already scheduled a presentation to Aurora Council Meeting for the evening of
September 9, 2008. If you have any questions or suggestions please contact John Waller at 905-
83®-4444 x1525, or email John.Waller@yorlc.ca.
Sincerely,
John B. Waller, MCIP, RPP
Director, Long Range and Strategic Planning Branch
TEBJ
Attachment - Report on Preferred Scenarios
Council Report on Growth Management Public Engagement Phase 11l
Copy to: Mayors of York Region municipalities
.Clerks of Area Municipalities '
Planning Directors of Area Municipalities
Development\D22-Growth Management\GM Public Consultation 2008\Planning for Tomorrow Area Council
presentations.doc
- 19-
COUNCIL - SEPTEMBER 95 2008
Delegation b) - 3
Report No. 6 of the Planning and Economic Development Committee
W Regional Council Meeting of May 15, 2008
2
COMPARATIVE ANALYSIS OF GROWTH SCENARIOS
The Planning and Economic Development Committee recommends the following;
1. The presentation by Paul Bottomley, Manager, Growth Management
Economy and Information Research,, Long Range and Strategic Planning,
and Cam Watson, Watson & Associates Economists Ltd., be received; and
2. The recommendations contained in the following report dated April 8, 2008,
from the Commissioner of Planning and Development Services, be
adopted:
1. RECOMMENDATIONS
It is recommended that:
1. Regional staff proceed to refine the Minimum 40% Intensification Scenario as the
preferred growth scenario to be used as the basis for the Region's Growth Plan to
2031.
2. The Regional Clerk distribute this staff report to the Local Municipalities, the
Ministry of Public Infrastructure Renewal (PIR) and to the Ministry of Municipal
Affairs and Housing, for information purposes.
2. PURPOSE
The purpose of this report is to report on a comparative analysis of selected growth
scenarios for their impacts or implications to human services, the environment, water and
wastewater, transportation and 25-year fiscal and economic impacts.
This comparative analysis is intended to assist Regional Committee and Council in
determining a preferred growth scenario for the Region.
Once Regional Council has chosen a preferred scenario, a more detailed evaluation of the
preferred.growth scenario against the five impact areas will be undertaken.
-20-
COUNCIL - SEPTEMBER 93,2008
Delegation b) - 4'
Report No. 6 of the Planning and Economic Development Committee
Regional Council Meeting of May 15, 2008
3. BACKGROUND
Analysis of impacts an important component of the Growth Management
Initiative
Regional Council at its meeting of September 27, 2007, endorsed Clause 3 of Report 7 of
the Regional Planning and Economic Development Committee which identified the next
steps in the Region's growth management initiative. One of the key next steps involved a
comparative analysis of growth scenarios considering human services, environmental,
water and wastewater and transportation implications and 25-year fiscal and economic
impacts.
The comparative growth management analysis work is being conducted in two phases:
Phase 1 includes a comparative analysis of each of the scenarios under consideration.
Phase 2 involves a more detailed assessment of a selected preferred growth scenario. The
preferred growth scenario will be used as the basis for public consultation in the Fall of
2008 as outlined in a separate report on the June 11 Planning and Economic Development
Committee agenda.
Four scenarios were developed
Regional staff developed four scenarios for assessment. Each scenario was -based on
identical amounts of total population (1.5 million) and total employment (796,000)
growth for the Region by 2031. None of the examined scenarios considered the removal
of lands within the Provincial Greenbelt, including the Oak Ridges Moraine Conservation
Plan.
The scenarios build on the draft population and employment forecasts for each of the 9
local municipalities that was distributed in the Spring of 2007. These forecasts total 1.5
million population and 800,000 jobs by 2031.
Three scenarios (30%, 40%, 50% intensification) were prepared based on varying levels
of intensification using the provincially defined built boundary. For example, in the 30%
intensification scenario, 30% intensification of new growth would locate within the built
boundary and 70% of new growth would locate in Greenfield areas that include both
unbuilt lands within the existing urban area and additional Greenfield areas beyond the
current approved urban area (i.e. Whitebelt lands). In all cases any Greenfield
development would occur at minimum densities of 50 persons and jobs per hectare.
The fourth scenario (No boundary Expansion) assumed that there would be no urban
expansion of the existing urban area for residential growth with all new growth locating
within the remaining approved Greenfield areas and in intensification areas within the
built boundary. However, the "No Boundary Expansion" scenario assumed there would
be an urban area expansion to accommodate for employment growth.
-21-
COUNCIL - SEPTEMBER 9, 2008 Delegation b) - 5
Report No. 6 of the Planning and Economic Development Committee
a Regional Cound) Meeting of May 15, 2008
The scenarios differ in terms of the residential unit mix and total additional household
growth from 2006 to 2031 based on each level of intensification as identified in Table 1.
Table 1
Alternative Scenarios —Housing Unit Types
40% Intensification 99,700 43,000 88,000 230,700
50% Intensification 88,700 43,000 108,000 239,700
No Boundary 76,400 31,600 151,400 259,400
Expansion
Employment growth from 2006 to 2031 was organized in four categories: major office
(64,000 jobs), population based (47,000 jobs), employment area (178,000 jobs), and work
at home (43,000 jobs). The scenarios have been defined such that there is no difference
between them in employment growth within each category. However, there is
significantly more population —related employment growth in Greenfield locations under
the 30% and 40% intensification scenarios compared to the 50% intensification/No
Boundary Expansion scenarios where population -related growth is largely concentrated
in centres and corridors and other intensification areas within the built boundary.
The magnitude of the shift in intensification between each scenario equates to
approximately 20,000 apartment emits. Relative to the growth in total units (223,000 to
259,000 depending on the scenario) and to the 2006 total housing stock (275,000), this
20,000 shift of housing units within the built boundary is minor. Due to the minor
quantum shift in household growth between each scenario, the human services,
environmental, water and wastewater and transportation implications and the 25-year
fiscal and economic impacts are also relatively minor.
In addition to the above mentioned scenarios, Regional staff identified a 2051 growth
scenario, which anticipates the full build -out of the Whitebelt lands in the Region and a
continuation of intensification at 40% located at available sites within Regional Centres
and along Regional Corridors, in Urban Areas and in Towns and Villages. This 2051
scenario has not been examined in the analysis as part of phase t, but will be considered
as part of phase 2 in the more detailed analysis.
. 22 -
COUNCIL - SEPTEMBER 91 2008
Delegation b) -
Report No. 6 of the Planning and Economic Development Committee
Regional Council Meeting of May 15, 2008
4. ANALYSIS AND OPTIONS
4.1 HUMAN SERVICES COST ANALYSIS
Human Services are vital to any successful community. Total human service costs
(including health care and education) are very significant. Consequently, the provision of
effective and efficient human services is an important consideration when designing the
Regions community and urban structure.
The Centre for Policy and Program Assessment School of Public Policy and
Administration, Carleton University has been engaged to analyse human services costs
and implications. This in depth analysis of human services costs will be based on the
selected preferred growth scenario. This analysis will be completed in the Fall of 2008
and will include an evaluation of the significant under funding of human services in York
Region.
The underfunding of human services has been identified and detailed by the Region of
York on a number of occasions over the last few years including the "Pair is Fair"
Initiative in 2002. The level of underfunding was also detailed in the 905 United Way
document entitled Growing Pains: An Urgent Message From The Strong Communities
Coalition in 2006.
The population of the Region will increase significantly to 15 million persons by 2031
and the demographic structure will change primarily as the result of a aging in our
society. These considerations and others will be examined as part of the human services
analysis.
The costs and implications for human services of the forecasted growth rate and
intensification levels.specified in the Provinces Places to Grow Plan will have to be
investigated more thoroughly. This examination must consider the current underfunding
of human services in York Region.
This exploration will involve the Planning and Development Services Department and
the Community and Heath Services Department. The study will be completed by the
Centre for Policy and Program Assessment at Carlton University in the Fall of 2008.
4.2 COMPARATIVE ENVIRONMENTAL ANALYSIS
Analysis of environmental impacts was undertaken by staff of the Lake Shncoe Region
Conservation Authority and Toronto and Region Conservation Authority. The results of
the Lake Sirricoe analysis is appended as Attachment 2.1, with the TRCA analysis
appended as Attachment 2.2.
Not included in the environmental analysis, but worthy of comment is a comparative
evaluation of the growth scenarios against retention of agricultural lands. In this regard,
-23-
COUNCIL - SEPTEMBER 9, 2008 Delegation b) - 7
Report No. 6 of the Planning and Economic Development Committee
Regional Council Meeting of May 15, 2008
the more intensive development scenario is better, as it conserves agricultural lands.
Ensuring agriculture actually occurs on these lands is, however, an issue that must be
addressed in a broader discussion of taxation and agricultural competitiveness,
Lake Simcoe and Lake Ontario Watersheds respond differently to
additional growth
Whitebelt land areas occur within both the Lake Simcoe watershed (East Gwillimbury
whitebelt) and the Lake Ontario watershed (Markham and Vaughan whitebelt)
The majority of anticipated development in the East Gwillimbury whitebelt is likely to
occur in the East Holland River watershed. Reducing the Nitrogen (N), Phosphorous (P),
and sediment loads is critical to improving the health of Lake Simcoe. Modelling for the
East Gwillimbury whitebelt lands used the LSRCA Assimilative Capacity Study (ACS)
model CANWET.
The Markham and Vaughan whitebelt lands are divided between three watersheds.
Markham's lands are within the Rouge River and its tributaries. In Vaughan, the majority
of the whitebelt lands are within the Humber River watershed with a small portion of the.
Don River watershed. In all of these areas, development has occurred in downstream
areas and downstream flooding (water quantity) and erosion (volume and velocity) are
already issues on some creek systems. None of the York Region growth scenarios
anticipate development areas beyond those in current TRCA watershed modelling and
even the 30% scenario (the most land extensive) assumes fewer acres developed in both
the Humber and the Rouge River watersheds than does the watershed modelling.
The results of evaluations undertaken for all watersheds are discussed below.
Lake Simcoe Watershed
• Analysis of the growth scenarios in the Lake Simcoe watershed was undertaken with
the Canadian AreVicw Nutrient and Water Evaluation (CANWET) GIS tool to
predict anticipated changes to sediment and nutrient (Nitrogen and Phosphorous)
loads in runoff from changing land uses and the best management practices to
mitigate expected changes in water quality.
• In general, lower Nitrogen (N) and Phosphorous (P) loads but greater sediment loads
can be anticipated when lands are converted from agricultural to urban uses.
• The examined growth scenarios show a marginal decrease in N and Pas a result of
development and an increase in sediment loads from existing for lower intensification
levels.
-24-
COUNCIL - SEPTEMBER 95 2008 Delegation b) - 8'•
Report No. 6 of the Planning and Economic Development Committee
Regional Council Meeting of May 15, 2008
• In each case, best management practices for future development and remediation of
existing urban and rural storm water and terrestrial and riparian systems will be
required.
Phase 2 of the environmental evaluation is anticipated to:
• Provide greater details on impacts of the preferred scenario on Nutrient and sediment
loading.
• Evaluate impacts of the preferred scenario on water balance and budgets and on
terrestrial habitat and linkages.
• Quantify the investment required in remediation in upstream area storm water
management facilities to reduce N, P and Sediment, based on a recent LSRCA report
on the subject entitled Lake Simcoe Basin Storm water Management and Retrofit
Opportunities 2007.
• Evaluate the potential of target setting for-N, P and Sediment reduction techniques on
a catchment level.
Lake Ontario Watershed
• The Humber and the Rouge watershed plans prepared by the TRCA have included
modelling which assumes a range of development scenarios all of which contain
greater developable areas than do the York Region scenarios.
• Several tributaries, Berczy, Robinson and Eckhardt in the Rouge River are already
exhibiting unacceptable increases in erosion from flow volumes. In the Berezy and
Robinson creeks there is a potential for negative impacts on aquatic habitat. Even
assuming the use of all best management practices in the future there are likely to be
negative impacts from development in these subwatersheds.
• Within the Humber River watershed, Purpleville Creek and Rainbow Creek are
subject to potential future development as part of the white belt area. Rainbow Creek
is already exhibiting unacceptable increases in erosion from flow volumes.
• Any development scenario that slows or halts the expansion of development into -
Greenfield areas (greater intensification scenarios) gives scientists more time to study
current impacts and devise remediation practices have long term efficiency.
Phase 2 of the environmental evaluation in the Rouge and Humber rivers will undertake
water balance/budget calculations for the preferred scenario as well as assess impacts on
terrestrial habitat and linkages.
-25-
COUNCIL - SEPTEMBER 9, 2008 Delegation b) - 9
Report No. 6 of the Planning and Economic Development Committee
Regional Council Meeting of May 16, 2008
Additional Best Practices and new development standards will be required
While the Lake Simcoe and Lake Ontario watersheds have a number of different
sensitivities, there are a number of common best practices that will be required in all new
growth scenario areas. Some of these practices may ultimately translate into conditions of
development. These iaclude development of communities in a substantially different
manner than current or conventional subdivisions by:
• Building communities which embody sustainability practices and principles, such as
walkability and closer . live -work relationships and improved lot level water
management and conservation.
• Protection, restoration and enhancement of the terrestrial natural heritage system and
• Provision of opportunities for remediation or retrofitting of downstream facilities.
In pursuit of this, specific best practices may include, among others. -
Minimum love! 1.to advanced storm water management techniques for all existing
and new urban runoff including aggressive on -going maintenance of facilities and
remediation of existing.
• Adoption of LEED building practices including, but not limited to such elements as
green roofs, rainwater harvesting and grey water re -use, infiltration trenches and use
of permeable pavement.
Stringent erosion, sedimentation and dust control during site preparation and
Development. _
• Maintenance, restorations and enhancement of riparian buffer areas and terrestrial
natural heritage features and systems,
• Nutrient Trading as a funding/regulatory mechanism to reduce nutrient loading as
part of the development process.
• Examination of alternative winter road maintenance programs to reduce sediments to
surface waters, and municipal pesticide, fertilizer use bylaws to protect surface and
groundwater.
4.3 TRANSPORTATION
Positive impacts as a result of Intensification
Regional staff, with some assistance from the consulting team from Marshall Macklin
Monaghan Limited, analyzed each scenario for both roads and transit using York
Region's strategic transportation demand model based on a number of key performance
measurements derived from the Transportation Master Plan currently being updated.
These key performance measurements are based on the Transportation Master Plan's
sustainability principles and include modal split, transit trips per capita, vehicle
kilometres travelled per capita and mean trip length for auto trips.
In order to undertake a comparative analysis, it was assumed that the capital cost
programs for both roads and transit would remain consistent for each scenario.
-26-
COUNCIL - SEPTEMBER 9, 2008
Delegation b) - 10,,
Report No. 6 of the Planning and Economic Development Committee
Regional Council Meeting of May 16, 2008.
As illustrated in Attachment 3.2, in general, minor positive impacts were recorded for
each performance measure moving from the 30% intensification scenario to the more
intensified scenarios. For example, vehicle km reduction compared to the 30%
intensification. scenario increased 2% in the 40% intensification scenario, 4% in the 50%
intensification scenario and 8% in the "No Boundary Expansion" scenario, with
estimated capital costs savings of the same proportions.
Similarly, reductions in vehicle hours travelled are anticipated compared to the 30%
intensification scenario in the order of 3% for the 40% intensification scenario, 8% in the
50% intensification scenario and 16% in the "No Boundary Expansion" scenario. These
differences translate into a significant amount of travel saved and corresponding
reduction in greenhouse gases.
The reductions in distance and time will reduce road requirements (lane kilometres)and
capital costs as indicated Above and will also reduce the auto operating costs of York's
residents and businesses and provide additional non -commuting personal time to the
Region's population.
Relative to the 30% intensification scenario, small increases were recorded in
YRTNIVA transit peak period passenger kilometres to the order of I % in the 40%
intensification scenario, 2% in the 50% intensification scenario and 4% in the "No
Boundary Expansion" scenario. Minor positive increases as illustrated in Attachment 3.1,
were recorded in the modal split for each scenario as growth intensifies.
In general, the transportation analysis indicates that a more positive impact was recorded
for each of the key performance measures evaluated, the more intensified a community
becomes.
4.4 WATER AND WASTEWATER
Water(Wastewater costs vary little
Regional staff in infrastructure planning, in co-operation with their consultants
(GENIVAR Ontario Inc. and XCG Consultants Ltd.), also analyzed the scenarios
(Attachment 4) using their respective models considering the impact on the water supply
and wastewater collection systems.
The 30%, 40% and 50% intensification scenarios all have the same, capital costs for the
water supply system (York Water system and Smaller Urban Systems) at $212.75
million. The "No Boundary Expansion" would reduce those costs by $8.5 million.
However, there may be lower water flow per capita associated with medium and high
density development (one study indicates 35% less in apartments) compared to low
density development which potentially translates into lower capital costs for supply.
- 27 -
COUNCIL - SEPTEMBER 9, 2008
Delegation b) - 11
Report No. 6 of the Planning and Economic Development Committee
Regional Council Meeting of May 15, 2008
The wastewater capital costs for the 30%, 40% and 50% intensification scenarios are
almost identical. The "No Boundary Expansion" scenario is expected to be $41.7 million
less expensive than the 30% due to forgoing the need for the Northeast Vaughan
collector.
'there is very little change in costs for both the water supply and wastewater treatment
systems because the total population and employment does not vary between the
scenarios. The Region is responsible for the major trunk system and treatment facilitates
which do not differ for each scenario. It is quite possible that area municipal costs could
differ substantially for each scenario because, in general, a less extensive local
distribution system is required as the Region's urban form becomes more compact.
4.5 FISCAL AND ECONOMIC IMPLICATIONS
Fiscal and Economic Benefits but also some Market Risks
A preliminary assessment of the fiscal and economic implications (Attachment 5) has
been undertaken by Watson and Associates Economists Ltd. in conjunction with
Regional staff from the Finance and Planning Departments.
The preliminary assessment consists of a relative fiscal and economic analysis between
the four growth scenarios. The areas being considered in the preliminary analysis
include:
The market feasibility of each of the scenarios considering York Region's apartment
production outlook.
The primary fiscal and economic differences between the scenarios:
• Net tax -related operating impact by unit type
• The effect of geographic location on capital costs
• The effect of the type/amount of household growth on employment growth
potential
• The impact of the growth scenarios on the, housing market with regard to
undersupply of low density housing, house prices and rate of growth
The significance of these fiscal and economic differences.
The risks and uncertainties with each scenario.
Conclusions that can be drawn from the evaluation.
Preliminary observations drawn from the preliminary analysis include: .
+ There are some fiscal and economic benefits in selecting the highest amount of
intensification (i.e. "50% Intensification" and "No Boundary Expansion"), but there
are also risks and uncertainties. There is a question as to whether the latter scenario
and possibly the former represent a sound market basis for the Region's Growth Plan.
-23-
COUNCIL SEPTEMBER 9, 2008 Delegation b).- 12
Report No. 6 of the Planning and Economic Development Committee
Regional Councll Meeting of May 116, 2008
• The potential fiscal benefits include small property tax benefits for the Region, both
operating and capital, talc budget and user rate budget and development charge
related.
• The capital infrastructure cost differences can be largely expected to translate into
small variations in the Region's development charge quantum,
• The potential economic benefits include the attraction of a more diversified labour
force with the potential to improve live/Work and facilitate employment growth.
• The risks relate to a potential mismatch between residential unit supply and demand
such that the sought after higher density growth is not achieved in accordance with
the forecast. Specifically, the market feasibility of apartment production in the 50%
intensification scenario and the "No Boundary" scenario is uncertain and risky in the
context of the GTAH market.
• For the above reasons,: the fiscal and economic evaluation favours the 30% and 40%
intensification scenarios. The minimum'40% intensification scenario is a statutory
requirement and is preferred as a result of the above referenced points and its
potential for:
• Better utilization of the Region's transit investment and creation of a more
balanced transportation network.
• Reduced environmental costs.
• A higher contribution to the vibrancy and diversity of Regional centres.
• Attraction of a more diverse labour force.
Phase 2 of the 25 year Fiscal Study will provide, an in-depth analysis of the preferred
scenario including a long range capital expenditures and revenues, tax levy impacts,
reserve fund and debt requirements.
4.6 PREFERED SCENARIO NEXT STEPS
Evolving housing markets — Evolving Intensification Policy
The Region's Official Plan as approved in 1994 identified 20% intensification targets as
follows:
Policy 5.2.4 "To target a minimum of 20% of the Regions forecasted population
increase to the centres and corridors structure of this Plan by redevelopment of
under-utilized areas and areas in transition".
Between 1990 and 2003 it is estimated that 18-19% of new development was
intensification. In January of 2005, as part of the Centres and Corridors Amendment 43,
- 29
COUNCIL - SEPTEMBER 9, 2008
Delegation h) - 13
Report No. 6 of the Planning and Economic Development Committee
- Regional Council Meeting of May 15, 2008
the target was changed to a "minimum of 3Q%". Emerging demographic shills, changing
housing preferences, economics and market trends point towards higher levels of
intensification. In 2007, 41 % of building permits in York Region were for apartment and
town houses. In Markham Centre alone recent approvals and applications total over
14,000 housing units.
Minimum 40% Scenario is preferred
The previous sections (section 4.1— 4.5) identify a number of fiscal, community and
environmental benefits associated with a higher level of intensification. The work of
Watson and Associates however, points out risks associated with the very high
intensification scenarios (i.e. 50% and no boundary expansion). The GTAH housing
market may not support this level of apartment production.
Housing market trends in the GTA and York Region are favouring apartment condos.
Recent applications data, building permits and sales figures indicate changing housing
preferences. Ongoing demographic shifts also support these alternative housing choices.
Furthermore the Province's Places to Grow Plan requires the Region to plan for a
minimum of 40% intensification.
Achieving a minimum 40% intensification is possible but will be a challenge. The target
has a number of benefits to the Region and supports the Centres and Corridors urban
structure as well as the Region's transit strategy,
Several local municipalities have developed intensification visions. Completion of
Intensification Strategies by each local municipality will be a key step. It may be possible
to achieve a higher intensification over time, this will very much depend on the market
and the evolution of housing preferences. Progress will need to be monitored carefully.
Further Public Consultation and detailed analysis is required
The preferred minimum 40% intensification scenario as well as emerging policy
directions will be the subject of an extensive public and stakeholder consultation in the
Fall of 2008, as identified in a separate report on this agenda.
Furthermore, detailed examination of the Preferred Scenario will be completed in the
Phase 2 evaluation in a number of areas: transportation, water/wastewater, human
services, 'environment and 25 year fiscal/economic. Staff will report back on the
consultation process and these evaluations in the Fall 2008.
4.7 RELATIONSHIP TO VISION 2026
Vision 2026 is York Region's strategic plan for the future that establishes the overall
vision and direction for Regional Council and the Region's employees. Undertaking a
detailed analysis of various growth scenarios from the perspective of their impacts or
-30-
COUNCIL - SEPTEMBER 95 2008
Delegation b) - 14
Report No. 6 of the Planning and Economic Development Committee
Regional Council Meeting of May 15, 2008
implications to human services, the environment, water and wastewater, transportation
and 25-year fiscal and economic impacts is an essential exercise for monitoring progress
on Vision 2026's eight goal areas and for ensuring the programs and policies designed to
achieve these goals are effectively implemented.
The preferred growth scenario that is selected will form the basis for many corporate
strategic planning initiatives including transportation planning, sewer and water
infrastructure, growth management, human services, housing needs and development
charges.
5. FINANCIAL IMPLICATIONS
One of the key components in the comparison of the growth scenarios is the detailed 25
year fiscal and economic analysis. There are significant costs, in transportation and water
and sewer infrastructure investment and human services investment associated with the
amount of growth anticipated to occur in the Region over the next 25 years. The 25 year
fiscal and economic analysis is being undertaken to assess these costs. The funds required
for this study are included in the 2007 and 2008 budgets for this project.
The preliminary analysis indicates some reduction in capital and on -going costs due to
the higher intensification targets.
6. LOCAL MUNICIPAL IMPACT
A municipal technical advisory committee has been established under the Growth,
Management Public Information and Engagement Program. This group of municipal
representatives has been meeting on a regular basis to discuss growth issues affecting the
Region and to provide feedback on the components of the Growth Management Strategy.
York Region staff will be reviewing information on the observations and conclusions
from this project with local municipal staff as part of the technical advisory committee.
7. CONCLUSION
An incremental shift of population towards more intensified development creates a
marginal positive impact between each scenario. Generally, the higher intensification
scenarios are more efficient; however, the market feasibility of apartment production in
the 50% intensification scenario and the "No Boundary Expansion" scenario is uncertain
and risky in the context of the GTAH market.
Therefore, the Minimum 40% Intensification Scenario or a variation thereof is
recommended for the selected preferred growth scenario. Staff will make technical
-31-
COUNCIL - SEPTEMBER 9, 2008 Delegation h) - 15
Report No. 6 of the Planning and Economic Development committee
Regional council Meeting of May 15, 2008
adjustments to the preferred scenario to include recent Census data and area municipal
input,
• There are a number of important benefits in selecting a modified 40% intensification
scenario:
• Is in keeping with planned regional urban structure.
• Supports the significant investment the Region is making in transit.
• Strengthens the Region's economy through the attraction of more diverse
businesses in vibrant centres including major office employment.
• Provides greater housing diversity and more affordable housing thereby attracting
a more diverse and skilled labour force.
• Reduces traffic congestion and promotes a more balanced transportation network,
including a greater reliance on transit.
• Successful regional centres provide an improved regional image and increased
number of amenities including cultural attractions.
• Is consistent with Places to Grow and Provincial legislation.
In selecting a modified version of the 40% intensification scenario, there are certain risks.
associated with this forecast as to whether the residential housing market will support the
forecast increase in demand for apartments and row style housing. There is a possibility
that the market demand for ground related housing could spike higher than the forecast
which will have direct implications for the land budget as well as fiscal implications
regarding the investment and timing of capital infrastructure. Careful monitoring and co-
ordination of infrastructure supply in order to respond to market changes will be required.
Extensive public consultation on the preferred minimum 40% intensification scenario as
well as emerging policy directions is proposed for September of 2008. Staff will report
back on this consultation and further a more detailed examination of implications in the
Fall of 2008.
For more information on this report, please contact Paul Bottomley, Manager of Growth
Management, Economy and Information Research at Ext. 1530, or John Waller, Director,
Long Range and Strategic Planning at Ext. 1526.
The Senior Management Group has reviewed this report.
("The four attachments referred to in this clause are included with this report.)
-32-
COUNCIL - SEPTEMBER 9, 2008
Delegation b) - 16
-33-
COUNCIL - SEPTEMBER 9, 2008 Delegation b) - 17
Report No, 8 of the Planning and Economic Development Committee
Regional Council Meeting of May 15, 2008
7
PLANNING FOR TOMORROW - PUBLIC ENGAGEMENT PHASE 3 - FALL 2008
The Planning and Economic Development Committee recommends the adoption
of the recommendations contained in the following report dated April 8, 2008,
from the Commissioner of Planning and Development Services:
RECOMMENDATIONS
It is recommended that:
1. The Public Engagement Phase 3 components and timing contained in this report be
endorsed by Committee and Council.
2, The Regional Clerk distribute this staff report to the Ministry of Public Infrastructure
Renewal, the Ministry of Municipal Affairs and Housing, and the area municipalities
for information purposes.
2. PURPOSE
The purpose of this reportis to identify the components and timing for the Phase 3 public
engagement process for Planning for Tomorrow, the Region's growth management
initiative.
3. BACKGROUND
The Region's growth management initiative Planning for Tomorrow was commenced in
2005. Public engagement has taken place in two prior phases, in the spring of 2006 and
spring of 2007.
The 2006 Phase 1. Public engagement involved 5 town hall meetings and some 8 separate
meetings with stakeholders as well as a Sustainability workshop, mailing list and interest
articles in. local newspapers and website updates. The purpose of the Phase 1
engagement was to:
• become informed about growth management in the Region
• discuss the issues
• raise new issues for consideration..
Regional Council at its meeting of June 22, 2006, endorsed Clause 2 of Report Number 6
which reported on the feedback and next steps.
-34-
COUNCIL - SEPTEMBER 91 2008 Delegation b) - 18
Report No. 6 of the Planning and Economic Development Committee
Regional Council Meeting of May 15, 2008
In the spring 2007, Phase 2 public engagement was undertaken. The purpose of this
round of public engagement was to consult and obtain feedback was on the Regional
growth scenarios, the preliminary assignment of forecasts to the local municipalities and
the planning directions.
As part of this Phase, Regional staff hosted 6 Town hall meetings and an additional 23
consultation sessions with Regional stakeholders and partners, and interested groups
throughout May, June and early July, 2007.,
Regional Council at its meeting September 27, 2007 endorsed Clause 3 of Report number
7 of the Planning and Economic Development Committee which reported out on the
feedback and next steps,
The next Phase of Public engagement, to commence in the fall of 2008 is intended to
focus on the preferred growth scenario and emerging planning policy directions and
obtain input on a preferred growth scenario based on the additional work.
4. ANALYSIS AND OPTIONS
The 2005 Work plan established the following objectives for the public engagement and
consultation process:
+ To foster a public/stakeholder discussion on issues and choices facing the Region.
• To begin to create a broad public consensus on the public policy decisions that must
be made.
• To discuss issues and identify solutions.
• To ensure that decisions are evaluated against the triple bottom line sustainability,
principles of economic development, social equity and environmental value.
The components of growth management require a multifaceted approach to seeking input.
The following sections identify Regional staffs recommended direction and follow the .
proposed Work plan endorsed by Committee and Council in 2005.
4.1 TAKING THE MESSAGE OUT TO OUR STAKEHOLDERS
Previous Public engagement phases have included a range of tools and methods to take
the growth management message out to a wider audience. In general, these have worked
well, and staff intends to follow a similar course for Phase 3. The components include:
This strategy included the following components:
-35-
COUNCIL - SEPTEMBER 9, 2008
Delegation b) - 19
Report No. 6 of the Planning and Economic Development Committee
. .a Regional Council Meeting of May. 15, 2008
Technical Advisory Committee
Regional staff continues to meet with local municipal staff to discuss the population and
employment projections, intensification targets,.land budget and growth scenarios to
ensure coordination.
Town Hall Meetings
Phase 3 public discussions will follow a similar public involvement process to Phases 1
and 2, with Town Hall meetings to stimulate discussion of the alternatives and
stakeholder meetings with other groups including the BILD, environmental groups, area
municipal councils on request and ongoing discussions with area municipal and
Provincial stakeholders. As with past sessions, public engagement meetings have been
scheduled in municipalities where the greatest growth through intensification and white
belt development is projected. These meetings are as follows:
Town of Markham, Canada Room — September 17, 2008
City of Vaughan, Council Chambers — September 18, 2008
Town of East Gwillimbury, Council Chambers — September 23, 2008, and
Town of Richmond Hill, O.M.B. Room — September 24, 2008
Town of Newmarket; Regional Administrative Building — September 25, 2008
Open houses will begin at 6:00 p.m., with a presentation between 7:00 p.m. and 7:30 p.m.
and discussion following until 9:00 p.m.
Results of Stakeholder discussions on the scenarios will be brought back to Council in the
late fall of 2008 in a "What was Heard" document and results will be posted on the
Planning for Tomorrow website soon after the meetings.
Area Municipal Councils
Invitations will be sent to the Mayor's of each local municipality to schedule
presentations at local Council meetings, if requested. Local municipal staff will be
informed of the Town Hall meetings and invited to attend and participate. Regional
Councillor Wong, Chair of Planning and Economic Development Committee, has agreed
to provide opening remarks at all Town Hall meetings except the meeting on September
23 in the Town of East Gwillimbury, when he has a prior commitment with the Town of
Markham Council, Mayor. James Young has agreed to provide opening remarks at this
meeting.
Public Notice of the Open Houses, Discussions and supporting materials
Notice for the public meetings will be given in the local newspapers throughout the
Region during the last week on August and first week in September. Regional Staff will
also work closely with the local municipalities to obtain ad space in the town notice page
-36-
COUNCIL - SEPTEMBER 95 2008 Delegation b) - 20;
Report No. 6 of the Planning and Economic Development Committee
Reglonal'Coun6il Meeting of May 15, 2006
in the local papers, as well as posting advertisements on both the Region's website and,
where possible, the local municipal websites.
Supporting materials will be available to all Town Hall attendees which will include an
information brochure; displays of mapping, key concepts, and statistics; and supporting
materials from other Regional departments.
Stakeholder Contact Lists
The stakeholder contact list, which was started in 2006 for the Phase I Town Hall
meetings and subsequently updated with contacts from the Water and Waste Water and
Transportation Master Plan meetings, will be used to circulate invitations for the Town
Hall meetings via mail and e-mail. There are currently 1700 contacts on our list.
Website Consultation
The Planning for Tomorrow website will continue to evolve and be updated for the 2008
public engagement sessions. The website provides all of the background information on
the growth management strategy; staff reports, publications, including the information
brochure for the public engagement; town hall meeting information including meeting
times, locations, maps, and a copy of the presentation. The website also provides a forum
for providing feedback to Regional staff through the "fatureyork" e-mail.
Brochure
A public consultation brochure similar to those created in previous phases will be
developed and circulated to all persons on the stakeholder mailing list, and to all
participants at each Town Hall and public engagement session. The brochure is used to
frame the discussions and provide a high level background of the key policy directions
for the Region over the next 25 years as well as the preferred growth scenario.
Communications Strategy
In Phase 2, a Communications Strategy, approved by Regional Council was used as a
blueprint for communicating the key messages on Planning for Tomorrow. This strategy
was used to provide members of Regional Council with speaking notes, and briefing
notes for the Town Hall meetings. A communications strategy is being developed for the
public engagement process in the fall.
Additional Stakeholders and First Nation's Consultation
In previous phases, meetings were held with Regional stakeholders including BILD, the
School Boards, Human Services Planning Coalition, York Region staff, the Agricultural
Liaison Group, York Region Planning Commissioners, York Region Chief
- 37 -
COUNCIL - SEPTEMBER 9, 2008 Delegation b) - 21
Report No. 6 of the Planning and Economic Development Committee
Regional Council Meeting of May 15, 2008
Administrative Officers, the United Way, environmental groups and others. Regional
staff intends to proceed with similar meetings in Phase 3.
Consultation with First Nation's will be initiated through a contact letter to
representatives from First Nation communities and followed up by meetings with First
Nations representatives where possible.
4.2 ' INTEGRATING SUSTAINABILITY, GROWTH MANAGEMENT AND
MASTER PLANNING
Master Plans for water and waste water, transportation and transit are ongoing and
growth scenarios have been evaluated against these plans. A report entitled Comparative
Analysis of Growth Scenarios for Human Services, Environment, Water and Waste water
Transportation and 25 year Fiscal and Economic Implications is also part of this April
30, 2008 agenda.
Regional staff intends to have public information sessions for these Master.Plan .
initiatives in the fall of 2008 after the Planning for Tomorrow sessions.
The Region's Sustainability Strategy was released in March 2007. Sustainability
principles are being integrated in Regional plans, operations and programs through
practical action. In compliance with this Strategy, the preferred growth scenario, as well
as all Master Planning initiatives will be undergoing sustainability assessments
that consider the following:
• The triple -bottom line assessment to create net gains along environmental, economic
and community lines.
• Long-term vision/framework.
• Partnerships, engagement, education and awareness.
• Continuous improvement and innovation in technology.
• Monitoring, target setting and reporting to the public.
• Promotion of sustainable lifestyle and re-evaluation of our consumption and
expectations.
• Human Services and 25-year Fiscal and Economic Impact analysis.
Relationship to Vision 2026
The nature of the growth management strategy speaks to all of the goal areas of Vision
2026, but especially to the goals of "Managed and Balanced Growth", ."Infrastructure, for
a Growing Region" and "Engaged Communities and a Responsive Region".
Vision 2026 contemplates the on -going updates required by the changing context of
planning in South Central Ontario. Moreover, Vision 2026 stresses the requirement for
ongoing stakeholder involvement and engagement.
11111+tI'21
COUNCIL - SEPTEMBER 9, 2008
Delegation b) - 22•
Report No. 6 of the Planning and Economic Development Committee
Regional Council Meeting of May 15, 2008
5. FINANCIAL IMPLICATIONS
Phase 3 of the Public Consultation is to be undertaken within the approved Planning
Department budget allocations and staff complement for 2008.
6. LOCAL MUNICIPAL IMPACT
Area municipalities are being consulted as the Region proceeds with development of the
preferred scenario. A number of area municipalities are undertaking their own growth
management and official plan update work and consult with Regional staff on an on-
going basis.
7. CONCLUSION
Regional Planning Committee and Council endorsed the overall public consultation
process for the growth management initiative in 2005. This report articulates the plan and
timing for Phase 3 of this consultation, commencing with the five Town hall meetings in
September 2008, but the comprehensive program for stakeholder involvement outlined in
this report, including website and printed materials, press releases and other media
opportunities, presentations and discussions with local Councils and special interest
groups.
Regional staff is also meeting with area municipal technical staff on an ongoing basis and
will make presentations on request to local municipal Council meetings to present the
growth management work.
For more information on this report, please contact Barbara Jeffrey, Manager of Land .
Use Planning and Environment at Ext. 1526, or John Waller, Director Long Range and
Strategic Planning Branch at Ext. 1526.
The Senior Management Group has reviewed.this report.
-39-
COUNCIL - SEPTEMBER 9, 2008 ITEM
ALJR_URA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-29
Council Chambers
Aurora Town Hall
Tuesday, September 2, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Wilson in' the Chair; Mayor Morris,
Councillors Buck (left at 10:27 p.m.), Collins-Mrakas
(left at 10:32 p.m.), Gaertner, Gallo (arrived at 7:04
p.m.), Granger, MacEachern and McRoberts
MEMBERS ABSENT None
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Director of Public Works, Director of
Financial Services/Treasurer and Council/Committee
Secretary.
Councillor Wilsoncalled the meeting to order at 7:00 p.m
I DECLARATIONS OFPECUNIARYINTEREST
Mayor Morris declared an interest in item 11 - PL08-094 — Application for Site
Plan Approval - Revised - Access/Median Design for the Bayview-Wellington
Commercial Site Plan Development - Rice Commercial Group, due to an
association with an. individual who knows someone who is related to a possible
tenant.
11 APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ New Delegation b) — Ms Tetyana Dyakovska, SmartCentres
Re: Item 9 -- BA08-005 — Sign Bylaw Amendment —
Whitwell Developments_ Ltd.
➢ Supplemental Material -. Item 12
Re: FS08-037 — 2008 Second Quarter Operating Report
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 08-26, June 17, 2008
General Committee recommends:
THAT the General Committee meeting minutes 08-26 be adopted.
COUNCIL - SER9TtEMBEcW9ge2006g Minutes No. 08-29 ITEM # 1.2
Tuesday, September 2, 2008
Special General Committee — Audit Committee Minutes, 08-27
June 24, 2008
General Committee recommends:
THAT the Special General Committee —Audit Committee meeting minutes
08-27 be adopted.
CARRIED
Special General Committee Meeting Minutes, 08-28, July 14, 2008
General Committee recommends:
THAT the Special General Committee meeting minutes 08-28 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 5, 7, 8, 9, 11, 12, 14, 15 and 16 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
'Items not Requiring Separate Discussion' be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same: -
1. LSAC08-07 — Leisure Services Advisory Committee Meeting Minutes
August 21, 2008
THAT the Leisure Services Advisory Committee Meeting minutes from the
August 21, 2008 meeting, be received and the recommendations
contained therein be. approved.
6. FS08-040 — Capital Fund Report to July 14; 2008
THAT report FS08-040 "Capital Fund Report to July 14, 2008" be
received; and -
THAT Council authorize the re -allocation of capital project closing
balances as Identified in Attachment #2 of this report.
10. LS08-043 — Naming of Municipal Parks
THAT Council approve the name Jaekel Park for the new proposed
Municipal Parkette within the Ballymore Development Corporation
Subdivision in the vicinity of Bloomington Road and Bathurst Street Park;
and
THAT Council approve the name English Park for the hew proposed
Municipal, Parkette within the Brookvalley (Aurora) Development in the
vicinity of Bayview Avenue and Vandorf Road; and
THAT appropriate signage be erected on these sites indicating that the
lands have been named and identified as noted for future park use.
-41-
COUNCIL - SER3F6MBEAi%e2Qa8g Minutes No. 08-29 ITEM # 1-3
Tuesday, September 2, 2008
13. Letter from Lake Simcoe Region Conservation Authority
Re: Comments of the Lake Simcoe Region Conservation Authority in
Response to the Proposed Lake Simcoe Protection Act - EBR 010-3753
THAT the correspondence from Lake Simcoe Region Conservation
Authority be received and endorsed by Council.
CARRIED
VI DELEGATIONS
(a) Mr. Michael Rice, Rice Commercial Group
Re: Item 11 - PLOO.094 - Application for Site Plan
Approval -Revised Access/Median Design for the
Bayview-Wellington Commercial Site Plan Development
Rice Commercial Group
D11-03-07
Mr. Michael Rice presented a revised proposal for the entrance into the Bayview-
Wellington site from Wellington Street East, Mr. Rice advised that the -revised
proposal was developed by Cole Engineering and includes a left turn into the site
and a right-iniright-out from the site, without any signalization.
General Committee recommends:
THAT the comments of the delegate be received and that item 11 be
brought forward for discussion.
CARRIED
Mayor Morris, having previously declared an interest in item 11, did not take part in or
vote on any questions in this regard or attempt in any way to influence the voting on
such questions.
11. PL08-094 - Application for Site Plan Approval -Revised
Access/Median Design for the Bayview-Wellington
Commercial Site Plan Development
Rice Commercial Group
rile: 1311-03-07
General Committee recommends:
THAT the proposal be approved in principle; and
THAT the Rice Commercial Group submit a formal application for a
revised access median for site plan application D11-03.07.
CARRIED UNANIMOUSLY
(b) Ms Tetyana Dyakovska, SmartCentre
Re: Item 9 - Sign Bylaw Amendment - Whitwell Developments Ltd.
(Added Item)
Ms. Tetyana Dyakovska addressed General Committee to request an exemption
in the proposed bylaw to allow internal illumination of the Best Buy sign.
-42-
COUNCIL - SE#Wi U8E*i99e20M Minutes No. 08-29 ITEM
Tuesday, September 2, 2008
General Committee recommends:
THAT the comments of the delegate be received and that item 9 be
brought forward for consideration.
CARRIED
9. BA08.005 - Sign Bylaw Amendment- Whltwell Developments Ltd
General Committee recommends:
THAT report BA08-005 regarding a request from Whitwell Developments
Ltd. to amend the permanent sign bylaw 4898-07.P to allow for additional
wall signs for the Smart Centres development on the north side of
Wellington Street East between Leslie Street and Highway 404 be
received for information.
General Committee considered the following amendment.
THAT draft Sign By-law 5067-08.P be brought forward for
consideration at the General Committee meeting of September 16,
2008,
CARRIED
The main motion was CARRIED AS AMENDED.
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. ADM08-010 -Request for Proposal for a Review of the Corporate
Organizational Structure of the Town of Aurora
(referred from August 12, 2008 Council)
General Committee recommends:
THAT report ADM08-010 - Request for Proposal for a Review of the
Corporate Organizational Structure of the Town of Aurora be
deferred until the new Chief Administrative Officer has been hired.
CARRIED
3. FSOS-023 - Property Tax Grant for Low -Income Seniors
General Committee recommends:
THAT, due to the introduction by the Province of Ontario of a new
homeowners grant for Seniors, a Low-income Seniors Property Tax
Assistance Programme not be approved for implementation in the 2008
taxation year.
CARRIED
-43-
COUNCIL - SEATiEM8EAi99e2008g Minutes No. 08.29 ITEM
Tuesday, September 2, 2008
4. FS08-034-2009Budget Timetable
General Committee recommends:
THAT the 2009 budget timetable be accepted with the following
amendments:
1. - page 2 of the report— Operating Budget— 2nd bullet:
THAT details pertaining to new hires be provided, specifying
reasons for the hire and whether any revenues will be
associated with the hire.
2. THAT Senior Management Team provide the list of Capital
Projects by priority within their respective departments.
3. THAT work on the capital and operating budget binders
commence once both binders are received by Council.
4. THAT the capital budgets provide as much detail as possible,
i.e. type of project, why it is needed, benefits and cost
implications.
S. page 3 of the report— General Budget Presentation Issues:
2"d bullet: - THAT departmental budgets be presented in a
common format.
3rd bullet - THAT a budget open house be held early in the
process.
6. THAT the Council priorities and initiatives in the business
plans be undertaken at the front of the process.
7. THAT the proposed February .16, 2009 budget meeting be
cancelled.
a. THAT the proposed September 29, 2008 meeting be changed
to October 2, 2008.
9. THAT the proposed January 5, 2009 and January 12, 2009
meetings be combined into one meeting on Saturday, January
10, 2009.
10. THAT all new staff be budgeted for the full year with no
gapping-
11. THAT the format include Yd quarter actual, - 4°i quarter
projected, and percentage increase for 2009.
12. THAT the capital and operating budgets for the Leisure
Services Department be presented to the Leisure Services
Advisory Committee at their December 18, 2008 meeting.
13, THAT the priority setting matrix be adjusted to reverse the
scoring between External Funding and Impact of Deferral.
CARRIED
Councillor Buck left the meeting at 10.27 p.m.
-44.
COUNCIL - SEATEMB6sri *e20@Sg Minutes No. 08-29
Tuesday, September 2, 2008
ITEM
5. F808-035 — Bad Debt Allowance Discretionary Reserve Fund
General Committee recommends:
THAT report FSOS-035 be received; and
THAT a new Allowance for Bad Debt Discretionary Reserve Fund be
established, and
THAT the 2007 Operating Surplus of $519,000 be transferred to this fund.
CARRIED
Councillor Collins-Mrakas left the meeting at 10:32 p.m.
General Committee recommends:
THAT the meeting be extended until 11:00 p.m.
CARRIED
7. FS08-041 —Asphalt Price Escalation Clause
General Committee recommends:
THAT Council approve, in principle, the inclusion of a price
increase/decrease clause for the supply of -hot mix asphalt in the terms
and conditions section of all new bid documents, subject to a report to
Council in February 2009 considering the market trends at that time;
and
THAT staff elaborate on the pricing model pertaining to the York
Public Buyers Co-op.
CARRIED
8. PW08-034 — Parking Lot Lighting — Mosaics Condominium and
Canadian Tire Corporation
General Committee recommends
THAT Council approve the recommendation to accept the maintenance
and operating costs for three (3) street lights in the Canadian Tire parking
lot to service residents of the Mosaics Community — York Region
Condominium Corporation No. 920, and
THAT Council direct staff to develop an agreement with Canadian Tire
Corporation to acknowledge the transfer of responsibility.
General Committee considered the following amendment:
THAT works notproceed until an agreement has been finalized.
CARRIED
The main motion was CARRIED AS AMENDED.
-45-
COUNCIL - SEJbTfi/W8E&fi9e2fdQ8g Minutes No. 08-29
Tuesday, September 2, 2008
JITEM# 1-7
12. FS08-037 — 2008 Second Quarter Operating Report
General Committee recommends:
THAT report FS08-037 — 2008 Second Quarter Operating Report be
deferred to the September 16, 2008 General Committee meeting.
CARRIED
14. Correspondence from the Town of Newmarket
Re: Smart Commute - Memorandum of Understanding
General Committee recommends:
THAT the correspondence from the Town of Newmarket be received for
information.
CARRIED
15, Correspondence from the Royal Canadian Air Cadets - 166 Bulldog Squadron
Re: Use of Aurora Fitness Facility for 166 Summer Biathlon
General Committee recommends:
THAT the correspondence from the Royal Canadian Air Cadets, regarding
the use of the Aurora Fitness Centre to hold the 166 Summer Biathlon in
October 2008, be received for information.
CARRIED
16. CSOB-024—Corporate Group Benefits Renewal Program
General Committee recommends:
THAT the Town of Aurora continue with Sunlife, the current employee
benefits carrier.
DEFEATED
General Committee recommends:
THAT the meeting be extended until 11:10 p.m.
CARRIED
General Committee recommends:
THAT Council approve the Group Benefits Renewal Program submitted by
PPI Financial Group for the employee benefits with Great West Life.
CARRIED UNANIMOUSLY
SEM
COUNCIL - SEffXfi J3&&89e2QQfig Minutes No. 08-29 /f� •e� # 1 - 8
Tuesday, September 2, 2008
IX NEW BUSINESSIGENERAL INFORMATION— COUNCILLORS
Councillor Wilson provided a Notice of Motion for the September 9, 2008 Council
meeting regarding the Storm Sewer Charge By-law.
Councillor Gaertner inquired whether the Town would need to re -tender the
Review of the Corporate Organizational Structure, to which the Director of
Corporate Services responded that all companies would be contacted to advise
that the matter has been deferred indefinitely and that the Town would likely
issue a new Request for Proposal.
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider the
following four items as priority:
• Personal Matter— Appointment to Committees
• Labour Relations Matter— Recruitment of Town Solicitor/Interim Legal
Services
• Labour Relations Matter — Recruitment of CAO
PersonallLegal Matter — Identifiable Individual
and the following items, depending on time available:
• Legal Matter-- Legal Opinion regarding Stronach Aurora Recreation
Centre
• Personal/Legal Matter -Human Resources Department Staff Member
• Personal/Legal Matter — Marketing Division Former Staff Member
• Legal Matter — Bondfield v. Aurora
• Property Matter— Inquiry regarding Town Land
• Personal Matter— Memo from Councillor Collins-Mrakas
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:10 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING DS-29 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 9, 2008.
-47-
COUNCIL- SJJ ER 9, 2008
Auptop.A
ITEM # 2 -
yaw'r�uc Good Cox<tnaye .
MEMORANDUM Office of the Mayor
Date: September 9, 2008
To: Members of Council
From: Mayor Phyllis Morris
Re.: Association of Municipalities of Ontario (AMO)
- P.J. Marshall Certificate of Merit Award
At the recent AMO Conference held in Ottawa, the Town of Aurora, Township of King,
Town of Newmarket and Town of East Gwillimbury accepted the AMC P.J. Marshall
Certificate of Merit Award for excellence and innovation on behalf of the six northern
York municipalities, including the Towns of Georgina and Whitchurch Stouffville.
The Peter J. Marshall Municipal Innovation Award honours those municipal
governments demonstrating excellence in the use of innovative approaches to improve
capital and/or operating efficiency and to generate effectiveness through alternative
service delivery initiatives and partnerships.
The award was presented to the Northern York Region Municipalities for the N6 Waste
Collection and Diversion Strategy. These six municipalities came together to develop
and implement a new waste management strategy.
This accomplishment recognizes the significant cost savings achieved along with the
increased waste diversion rates which were realized through the collaborative efforts of
the Northern York Region Municipalities.
Please join me in .congratulating all our residents for their support of the Green Bin
Program -and staff from Public Works and, Communications, who helped steer the
successful launch of the program, which led to this prestigious award.
Their hard work is appreciated.
Sincerely, y (}
Phyllis M. Morris
Mayor
!rs
AURORA
COUNCIL - S�ER 95 2008
AuRoRA.
,yow'r&&& foodC wpairp
MEMORANDUM
Date: September 2, 2008
To: Members of Council
�JTEM# 3 -
From: Councillor Evelina MacEachern, Chair, Leisure Services Advisory Committee
Re: ' September Canada Day Parade Sub -Committee Appointments
On behalf of the Leisure Services Advisory Committee, I wish to thank the.Canada Day Parade
Sub -Committee members for their commitment and their hard work. The 2008 Canada Day
Parade was a huge success. Thank youl
Further, I wish to confirm the following committee members that wish to continue their
participation in the 2009 Canada Day Parade:
Sher St. Kitts
Merilyn McCart
Sandra Humfryes
Frank Mete
Carolyn Barclay
Recommended that Council endorse the five individuals to serve on the 2009 Canada Day
Parade Sub -Committee
And further, that staff be directed to advertise in the September Notice Board for additional
members to serve on the Canada Day Parade Sub -Committee with the goal of increasing the
committee membership.
C�
Coun or Evelina MacEachern
/Jh
COUNCIL - SEPTEMBER 9, 2008
ITEM # a -
RECOMMENDATION FROM THE CLOSED SESSION MEETING
HELD ON 2nd DAY, of September 2008.
2. Personal Matter — Appointments to Committees
That Councillor AI Wilson be appointed to the Aurora Public Library Board; and
That Councillor John Gallo be appointed to the Joint Council Committee
(Central York Fire Services) & the Traffic Safety Advisory Committee; and
That Council accept the resignation of Councillor Granger from the Economic Development
Advisory Committee and that Councillor Evelina MacEachern be appointed to the Economic
Development Advisory Committee; and
That the Terms of Reference for the Environmental Advisory Committee be amended to
appoint a third member of Council and that Councillor John Gallo be appointed accordingly.
-50-
- SEPT MBER 9, 2008 By4aw
ovdn ofg4r THE CORPORATION OF THE TOWN OF AURORA
o
�r w
By-law Number 5068-08.H
BEING A BY-LAW to appoint a Deputy
Clerk for the Corporation of the Town
of Aurora.
(Karen Ewart and Cindy Janzen)
WHEREAS Section 228(2) of the Municipal Act 2001, S.O. 2001, c. 25, as amended,
authorizes the Council of the Corporation of the Town of Aurora by By-lawto appoint a
Deputy Clerk whose duty it is to carry out the functions set forth in that Section;
AND WHEREAS the Council of The Corporation of the Town of Aurora authorized the
appointment of two Deputy Clerks for the Town of Aurora;
AND WHEREAS it is now deemed expedient to enact a new By-law appointing two
Deputy Clerks for the Town of Aurora;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
1. THAT the following persons be appointed Deputy Clerks forthe Town of Aurora:
Karen Ewart
Cindy Janzen
3.- THAT the duties and responsibilities of the Deputy Clerk shall be set out in
Schedule "A" attached hereto -
4.. THAT the provisions of this By-law shall come into force and effect upon the 101h
day of September 2008.
5. THAT By-law 4401-03.H be repealed.
READ A FIRST AND SECOND TIME THIS 9r' DAY OF SEPTEMBER, 2008.
READ A THIRD TIME AND FINALLY PASSED THIS 9" DAY OF SEPTEMBER,
2008.
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, MUNICIPAL CLERK
-51.
9, 2008 By-law
-2
By-law 5068-08.1-1
Page 2
SCHEDULE"A"
Subject to the provisions of the Municipal Act, 2001, S.O.2.001, c.25, as amended, and
any other statutes, the duties and responsibilities of the Deputy Clerk shall be;
1. To assist the Clerk and carry out all their statutory powers and duties in the
. Clerk's absence including!
• To act as a Commissioner of Oaths; -
• To act as a Deputy Division Registrar;
• To act as a Deputy Issuer of Marriage Licences
• To act as a Deputy Lottery. Licensing Officer; and
• To co-ordinate the processing of inquiries under the Municipal Freedom
of Information and Protection of Privacy Act.
2, To be the Assistant Returning Officer for the purposes of municipal elections;
3. To execute under seal, Corporate documents in the absence of the Clark;
4. To be a member of the Community Control Group (CCG) as prescribed in the
Town of Aurora Municipal Emergency Management Program; and
S. To perform the duties as prescribe in the job descriptions of their positions that
may be amended from time to time.
-s2-
CO
912008
By-law
THE CORPORATION OF THE TOWN OF AURORA
�e�oWf A4ro By-law Number 5070-08.0
r �d
s.. WE
BEING A BY-LAW to appoint an
Acting Chief Administrative Officer
and to establish the duties and
responsibilities thereof..
(Appoint— Bob Panizza)
WHEREAS Section 229 of the Municipal Act, 2001, S.O. 2001, e.25, as amended,
authorizes the Council of The Corporation of the Town of Aurora, to appoint a Chief
Administrative Officer who shall be responsible for exercising general control and
management of the affairs of the municipality for the purpose of ensuring the efficient and
effective operation of the municipality and performing such otherduties as assigned bythe
municipality;
AND WHEREAS the Council of The Corporation of the Town of Aurora enacted By-law
4649-05.1] establishing the position of Chief Administrative Officer, the duties and
responsibilities thereof;
AND WHEREAS it is deemed necessary to appoint an Acting Chief Administrative Officer;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
THAT By-law 4649-05.H Section 3 be amended by deleting the following:.
3. THAT The Council of The Corporation of the Town of Aurora hereby
appoints John Stewart Rogers to the position of Chief Administrative
Officer of The Corporation of the Town of Aurora effective April 11,
2005,
and replacing it with the following paragraph:
3. THAT The Council of The Corporation of the Town of Aurora hereby
appoints Bob Panizza to the position of Acting Chief Administrative
Officer of The Corporation of the Town of Aurora.
READ A FIRST AND SECOND TIME THIS 9' DAY OF SEPTEMBER, 2008.
READ A THIRD TIME AND FINALLYPASSED THIS 9TN DAY OF SEPTEMBER, 2008.
PHYLLIS M. MORRIS, MAYOR
BOB PANIZZA, TOWN CLERK
-53-
9, 2008 By-law
��o m ofg4o THE CORPORATION OF THE TOWN OF AURORA
- 1 Ai By-law Number 5069-08.0
BEING A BY-LAW to Confirm Actions by
Council Resulting from Council Meeting 08-24
on September 9, 2008,
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
THAT the actions of the Council at its meeting held on September 9, 2008 in
respect to each motion, resolution and other action passed and taken by the
Council at the said meeting is, except where prior approval of the Ontario
Municipal Board is required, hereby adopted ratified and confirmed.
2. THAT the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
READ A FIRST AND SECOND TIME THIS 9T" DAY OF SEPTEMBER, 2008.
READ A THIRD -TIME AND FINALLY PASSED THIS 9To DAY OF SEPTEMBER, 2008.
PHYLLIS M. MORRIS, MAYOR
B. PANIZZA, MUNICIPAL CLERK
-54-
ADDITIONAL ITEMS TABLED FOR
COUNCIL MEETING
Tuesday, September 9, 2008
ADDITIONS TO THE AGENDA
➢ New Item - 6
Memorandum from Director of Financial Services
Re: 2009 Budget Timetable & 2009 Capital Priority
Setting Matrix
➢ New Item - 7
Memorandum from the Manager of Administration
Re: Request to Waive Permit Fee for the Use of Shelter
Behind Regency Acres Public School
New Item - 8
Correspondence from Mayor Robert Grossi of Georgina
Re: Invitation to the Mayor's Forum - September 17, 2008
New Item - 9
Correspondence from the Ontario Power Authority (OPA)
Re: Appointing a designate for Aurora to the Municipal
Energy Conservation Officer (MECO) Working Program
New By-law 5071-08.H - to amend By-law 5019-08.H to
appoint Building Inspectors.
AURORA ADDED ITEM - 6
yulr' ricyooc,Gomsany
MEMORANDUM Director of Finance
Financial Services
Date: September 9, 2008
To: Mayor and Council
From: L. John Gutteridge
Re: 2009 Budget Timetable & 2009 Capital Priorty Setting Matrix
Further to the General Committee meeting on September 2, 2008, please find attached
the revised Budget Timetable and the revised Priority Setting Matrix for the 2009 Capital
Budget.
Thank you.
ATTACHMENT#6
2009 Budget Timetable
Process
Date
Processes
Budget. Timetable
Approval
September 9, 2008
Budget Tlme Table Approved by Council
Monday, Oct. 20108
Special GC Meeting - Business Plans
Monday, Oct. 27108
Special GC Meeting - Business Plans
Wednesday, Dec. 17108
Budget Book to Council -Include both Capital and Operating
_
Special GC Meeting - To discuss Council
Capital Budget -
Thursday, Oct. 2108
Capital Prorities and to review and discuss
Meetings
scoring process
-
Saturday, Jan. 10/09
Special GC Meeting - Capital
Monday, Jan. 19109
Special GC Meeting - Capital -
Wednesday, Dec.'17/08
Budget Book toCouncil
Budget Meetings
Monday, Jan. 26109 -
Special GC Meeting - Operating
Monday, Feb. 2/09
Special GC Meeting - Operating
Monday, Feb. 9/09 _
Special GC Meeting -Operating
Monday, Feb. 23/09
Special GC Meeting - Finalize Budget
Approve Budget
Tuesday, March 3, 2009 -
Council Meeting -
Approve Water Budget
March 2009
Water Budget Council
S:Tinancial Services1F05 Budgets &Estimates12009 BudgetlOperating12009 Council Budget Time Table.xls
Priority Setting Matrix for 2009 Capital Budget
Categories
Potential Scores
Maximum
Score
Legal Obligation
- Must be done this year- 25 paints
25
Is the project necessary to support legal obligations?
- Must be done next year — 15 points
(Regulations/ Legislation/Council Policy)
- Must be done in the next three to five years — 5
points
- Must be done in more than five years — 0 points
Health and Safety
- Immediate action required to protect Health and
20
Is the project necessary from a mandated Health and
Safety — 20 points
Safety perspective?
- Preventative action required to improve Health
and Safety —10 points
- Not necessary to protect Health and Safety — 0
points
Support Approved Town Programs/ Direction
- Supports approved plan(s) and identified for
15 -
Does the project support approved Town
action in this year-15 points
programs/directions, such as:
- Supports approved plan(s) and identified for
- Strategic Plan
action next year —10 points
- Official Plan
- Supports approved plan(s) and identified for
- Master Servicing Plans
action in the next three to five years — 5 points
- Capital Asset Management Plan
- Does not support any approved plans — 0 points
- Economic Development Study
- Culture and Recreation Master Plan
External Funding
- 70% or more of funding from external sources —
11
Will the project receive external funding?
11 points
- Government grant
- 50% to 69% of funding from external sources -
- Development Charge Reserve funding
8 points
- Obligatory Reserve funding -
- Up to 50% of funding from external sources — 5
points '
- No funding to come from external sources - 0
points
Growth Related
- Growth related project —10 points
10
Is the project growth related?
- Partially growth related project — 5 points
- Not a growth related project-0 points
Impact of deferral
- High impact of deferral — 8 points
8
Impact of deferral
- Medium impact. of deferral — 6 points
- Low impact of deferral — 4 points
- No impact of deferral — 0 points
Impact on Operations
- Decrease in ongoing operational costs, net of
6
Impact on operating budgets
revenues-6 points
_
- No impact on ongoing operational costs, net of
revenues — 3 points
_
- Increase in ongoing operational costs, net of
revenues — 0 points
-
Related to Service Levels
- Required to improve service levels — 5 points
5
Is the project related to service levels?
- Required to maintain service levels — 3 points
- Not related to service levels — 0 points
S:\Financial Services\F05 Budgets &Estimates\2009 Bud get\Capital\AC07-002 Attachment #1
Priority.Setting Matrix for 2009 Capital Budget.doc
AURORA
yowm1�good, copy
MEMORANDUM Corporate Services
Clerk's Department
ADDED ITEM - 7
Date: September 9, 2008
To; Mayor Morris and Members of Council
From: Karen Ewart, Manager of Administration/Deputy Clerk
Re: Request to Waive Permit Fee for the Use of Shelter Behind Regency
Acres Public School
Ms Palmer is organizing a mini Winners Walk of Hope to raise funds for Ovarian Cancer
Canada. Ms Palmer would like to use the shelter behind Regency Acres Public School
as a registration area, kick-off and entertainment area.
The Field Users Policy passed by Aurora Town Council that states:
2.5 Additional fees will be applicable for special events, and
tournaments scheduled by a Park or Sports field users group. Fees will
be charged for the delivery and removal of picnic tables, waste
containers, other equipment and additional park maintenance
requirements associated with restoration, garbage collection during and
after the event and increased washroom maintenance during the event.
This also applied to hydro costs that may be incurred.
Since this is a fundraising event, Ms. Palmer is requesting that the $300.00 permit fee
for the shelter be waived for the event.
It is requested that Council provide direction on this matter
Karen Ewart
Manager of Administration/Deputy Clerk
attachment (1)
To Bob Panizza,
And Aurora Town Council,
Sept. 5,2008
My sister Brenda, Lisa Bingham, Jackie Thompson, and myself are the co-chairs of a fundraising event
being held in Aurora on Saturday, September 27th. We are holding a mini Winners Walk of Hope to
raise funds for Ovarian Cancer Canada. All of us have been affected by ovarian cancer, either as a
survivor, or as 3 of us have, watching a family member suffer.
We are beginning at 9:45am at the shelter behind Regency Acres Public School. George St. Kitts is kindly
providing music; refreshments will be available, speeches made, as well as a letter of greeting from our
wonderful Mayor. There will be approximately a 5K walk around the neighbourhood (I have notified
the Town of the route). our goal is $10,000 with 150 people. This is double what we accomplished last
year at our first Walk. We intend to raise awareness of the silent symptoms that accompany this cancer.
Currently there is no early detection tool; this is a goal as well.
We are requesting that the permit fee be waived for this charity event. We have no budget for fees and
would like to see all money raised directed to Ovarian Cancer Canada.
Thank you very much for considering our request.
Sincerely,
Gayle Palmer
On behalf of the committee for Team Aurora mini Winners -Walk of Hope.
Ovarian Cancer Canada
Cancer de I`ovaire Canada
Board of Directors /
Conseil <d'adminlstration July 25, 2008
E3ruce Galloway
` F`F5 `1"' To whom it may concern,
Jim Anton
Eileen Beadle
l Sammy 81 own
It is a pleasure to introduce you to The National Ovarian Cancer Association
M. cath Collins
(NOCA), now the new Ovarian Cancer Canada (OCC). NOCA recently joined with
Karen Craik
Ovarian Cancer Canada to form a new, unified registered Canadian charitable
Dr. Lesn Dawson
organization (87297 4845 RR0001) dedicated to overcoming ovarian cancer, the
Di bvylam Fauah:
most serious gynecologic cancer.
Kathy Fitzgerald
Dr. Jack Laidfaw
This disease claims 1,600 lives each year in Canada alone. Yet research shows
mark Leffler
that most Canadian women cannot identify signs of ovarian cancer, while others
David Livingston
admit that they had no prior knowledge of this disease. This finding is particularly
Kan Mamn
worrisome because there is no screening test for early detection. Women and their
Jos6e Ann Mawa"
physicians must rely on symptoms to bring this disease to their attention.' If ovarian
Ann McCain Evans
cancer is found early and treated, the survival rate is as high as 90%.. Awareness is
Pat McDonald
crucial... There is hope.
'ubare Murchlr
claRa:u:onr t
We are delighted to be the recipient of proceeds from a fundraising walk event
T ylor
Oc'=l�or* 1ri
being held in Aurora and run by Gayle Palmer, Brenda Young, JackieThompson
Chris ihrampson
Dr, Batt,ara Vander hyden
and Lisa Bingham on September 27, 2008. Please accept this letter as
Ann Wa',%c,,,
confirmation that all funds raised will be donated to Ovarian Cancer Canada in
support of our mission to overcome this insidious disease. We hope that you will
Ellsal,erh t;, sz
consider sponsoring or donating to this event.
'
On behalf of the OCC Team, thank you for your consideration of this request.
Every little bit of help makes a difference, and we would really appreciate yours. If
you would like further information about Ovarian Cancer Canada or this fundraising
event, please contact me toll -free at 1-866-825-0788.
Sincerely,
,
Allyson Hills
National Walk Manager
ri?_.HrS P,cnt .;i 'ue - t '3N -Ca .ida i`ASA F ^ f:i::;r it -a :� r'e<ri:: , Cc�. No, ,
E t r , e=i,
26557 Civic Centre Rd.
Keswick, Ontario L41? 3G1
Tel:905-476-4301 Fax'905-476-8100
Mayor Phyllis Morris
Town of Aurora
Box 1000, 1 Municipal Drive
Aurora, ON
L4G 6J1
Dear Mayor Morris:
GEORGINA
O
yy, !l'
r of T1#14
Re: Mayor's Forum
ADDED ITEM - 8
July 25, 2008
RECLOWD
AUG 0 6 2008
MAYOR'S OFFICE
At the Town of Georgina's Council Meeting of June 23r4, itwasagreed through
resolution that a Mayor's Forum be constituted to allow discussion on the situation -
created in each of our municipalities regarding the Ontario Power Authority Generation
proposal.
The resolution reads as follows:
THAT Town Council endorse in principle the establishment of a Mayor's Forum
to discuss the Ontario Power Authority's plan to provide electricity to northern
York Region, that the Town Clerk obtain all formal motions passed by all
municipalities in northern York Region concerning this issue and upon receipt of
said motions, that the Chief Administrative Officer organize a Mayor's Forum of
all northern York Region municipalities to discuss options for improving this plan
and ways to encourage the Minister of Energy to reconstitute the -northern York
Region Working Group to properly address the concerns of northern York Region
residents.
As a result of this direction, I wish to extend an invitation to your office to
participate in such a session which we hope to hold on Thursday, September 4, 2008 —
from 7:00pm to 9:00pm (approximately) in the Town of Georgina. This invitation is
being extended to the Mayors of Aurora, East Gwillimbury, Newmarket, King,
>k'
DA-r`6
A m e^d cd
Ia : SeP}'. 17
Whltchurch-StOuffV111e and the Town of Bradford West Gwilhmbury. At this session, we
will each be able to communicate to the group, the position and concerns of our
rppp ptive municipglit}es and hopefully look at joint options to address the concerns
raised and as stated in the resolution, possibly look at ways to amend the OPA plan and
approach the Minister of Energy regarding the need to reconstitute the former municipal
working group.
.../2
Sutton 905-722-6516 Pefferlaw 705-437-2210
-2-
I realize that there will be much interest in this forum, however it is suggested that
for this session, the discussion would remain within the Mayors in attendance and not be
to receive deputations from interested individuals, groups" or agencies. Interested
members of the public will of course be welcome to attend and follow the discussion.
That type of input could be part of our go forward planning if agreed to by the group and
a second session established.
It would be appreciated if you could please advise as soon as possible if you
would be interested and available to attend this forum. Please provide your response to
my Executive Assistant, Tammi Roberts at 905-476-4301, extension #213 so that the .
arrangements for this forum can be confirmed. ,
We look forward to this opportunity to share ideas, concerns and suggestions with
you on this important matter.
Yours
Robert Grossi
Mayor
y0(4re, ifL goods cowpaay
MOVED BY:
SECONDED BY:
COUNCIL
Date: September 9, 2008
BE IT RESOLVED THAT the letter received from Robert Grossi, Mayor of the Town of
Georgina dated July 25, 2008, regarding the creation of a Mayor's Forum to allow
discussion on the situation created in some municipalities with respect to the Ontario
Power Authority Generation proposal, be received; and
FURTHER, that the Municipal Council of the Town of Aurora wishes to / does
not wish to participate in a forum being held on September 17, 2008 @ 7:00 pm
at the Town of Georgina; and
FURTHER, that the Executive Assistant to the Mayor provide a response to the
Executive Assistant, Tammi Roberts of the Town of Georgina.
Phyllis M. Morris, Mayor
ADDED ITEM - 9
Ontario Power Authority
September 9, 2008
Phyllis Morris
Mayor of Aurora
Box 1000
1 Municipal Drive
Aurora, ON L4G 6J1
By, e-mail as hard copy to: pmorris@e-aurora.ca
Re: Appointing a Designate for Aurora to the ME'CO Working Group
Dear Mayor Morris:
120 Adelaide Street West
Suite 1600
Toronto, Ontario M5H 1T1
T 416-967-7474
F 416-967.1947
www. powerauthority.onxa
This will confirm the essence of our discussion regarding the value of designating an appointee
on behalf of the Town of Aurora to the Municipal Energy Conservation Officer (MECO)
Working Group.
This group, which I convene, has been cultivated by the OPA as a direct outcome of my 2007
recommendation that every Ontario community appoint a local champion for energy
conservation. These appointees need not be an official (either elected or professional) of the
communities they represent; a voluntary designate to the Working Group is entirely acceptable —
it's up to each community to determine what works best.
However, it's essential that the Town of Aurora maximize it's awareness of conservation in
general— and of conservation programs and funding specifically —through an appointment to this
knowledge sharing and networking group. Participation in this initiative is the most effective way
of ensuring that your community can benefit from the province -wide effort to save energy, which
will allow your resources to be deployed for other municipal purposes.
On this basis, I hope to hear that the Town will identify a designate and I welcome his/her
participation at the first in -person meeting of MECOs (September-19, 1:00-3:00 p.m. in our
offices) or by teleconference (details to follow on receipt of the party's contact information).
i er. y
eter ve
Ontario's Chief Energy Conservation Officer
ADDED ITEM
e Owr jof'j(z THE CORPORATION OF THE. TOWN OF AURORA
�r w
i'q. By 5071-08,H
BEING A BY-LAW to amend By-law 5019-08.H - to
appoint Building Inspectors:
WHEREAS the council of each municipality is responsible for the enforcement of
Building Code Act S.O. 1992 as amended in the municipality.
AND WHEREAS Council for the Corporation of the Town of Aurora has enacted By-
Iraw 5019-08.H appointing Building Inspectors, and Fire Inspectors as identified on
Schedule A and Schedule.8 respectively.
AND WHEREAS it is deemed necessary to amend Schedule A— Building Inspectors
of By-law 5019-08.H.
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
1. THAT Schedule "A" of By-law 5019-08.H be amended as follows:
Remove Essam Ishak from Schedule A — Building Inspectors; and
Add Jonathon Munroe Taylor to Schedule A— Building Inspectors.
READ A FIRST AND SECOND TIME THIS 9TH DAY OF SEPTEMBER, 2008.
READ A THIRD TIME AND FINALLY PASSED THIS 9TH DAY OF SEPTEMBER,
2008.
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, TOWN CLERK
By-law 5019-08.H
SCHEDULE"A"
Building Inspectors
Thom Vandenbussche
Marcel Jonker
Robin Del Favero
Yancy Ambing
Terence Wong
Steve Loncar
Essam Ishak
Afshin Rahnavard Bazar
By-law 5019-08.H
SCHEDULE"B"
Fire Inspectors
Les Chaisson Fire Prevention Officer
John J. McDonald Fire Prevention Officer
Ryan Schell Fire Prevention Officer
Tim Tustin Fire Prevention Officer