AGENDA - Council - 20080513COUNCIL MEETING
AGENDA
N0.08-14
TOESDAY, MAY 13, 2008
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
09/05/08
AumoRA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO, 68-14
Tuesday, May 13, 2008
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
1l APPROVAL OF AGENDA
Ij00]kkyihI,1:11►IW2103
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
111 OPEN FORUM
IV ADOPTION OF MINUTES
1. Council Minutes of April 22, 2008, Meeting Number 08-11 pg. 1
2. Special Council - Public Planning Minutes of April 23, 2008, pg. 11
Meeting Number 08-12
3. Special Council Minutes of April 28, 2008, Meeting Number 08-13 pg. 14
RECOMMENDED:
THAT the Council minutes of April 22, 2008, meeting number 08-11,
Special Council - Public Planning minutes of April 23, 2008 number 08-12
and the Special Council minutes of April 28, 2008, meeting number 08-13
be adopted as printed and circulated.
Council Meeting No. 08-14 Page 2 of 6
Tuesday, May 13, 2008
V PRESENTATIONS
VI PUBLIC SERVICE ANNOUNCEMENTS
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
4. a) Ms Susan Walmer, STORM pg. 17
Re: Lake Simcoe Management Plan and
Sheppard's Bush Open House
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
XII NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Xlll READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5026-081 BEING A BY-LAW to set and levy the pg. 130
Rates of Taxation for the year 2008.
5030-08.0 BEING A BY-LAW to confirm actions by pg. 133
Council resulting from the meeting of
May 13, 2008.
Council Meeting No. 08-14 Page 3 of 6
Tuesday, May 13, 2008
XIV CLOSED SESSION
Legal and Personal Matters
(PACKAGE DISTRIBUTED WITH MAY 6, 2008 GENERAL COMMITTEE AGENDA)
RECOMMENDED:
THAT Council resolve into a Closed Session to consider legal matters
regarding Dical Properties, Aurora Recreation Complex, telephone logs
and land sale procedures and personal matters pertaining to a -mails
regarding identifiable individuals.
XV ADJOURNMENT
Council Meeting No. 08-14 Page 4 of 6
Tuesday, May 13, 2008
AGENDA ITEMS
5. Special General Committee Meeting Report No. 08-20 pg. 19
Wednesday, April 28, 2008
RECOMMENDED:
THAT the report of the Special General Committee Meeting No. 08-20 be
received and the recommendations carried by the Committee be
approved.
6. Special General Committee Meeting Report No. 08-21 pg. 20
Wednesday, April 30, 2008
RECOMMENDED:
THAT the report of the Special General Committee Meeting No. 08-21 be
received and the recommendations carried by the Committee be
approved.
7. General Committee Meeting Report No. 08-22 pg. 29
Tuesday, May 6, 2008
RECOMMENDED:
THAT the report of the General Committee Meeting No. 08-22 be received
and the recommendations carried by the Committee be approved.
8. CS08-020 —Vacancy Office of Councillor pg. 41
RECOMMENDED:
THAT Council provide direction on this matter.
9. Memorandum from the Clerk pg. 111
Re: Vacancy of Councillor Office & Reconsideration of Motion
(Tabled by Councillor MacEachern)
RECOMMENDED:
THAT the memorandum from the Clerk regarding Vacancy of Councillor
Office & Reconsideration of Motion be received for information.
Council Meeting No. 08-14
Tuesday, May 13, 2008
Page 5 of 6
10. Recommendation from Closed Session - May 6, 2008 pg. 114
Re: Appointment Sponsorship/Special Events Assistant
(Tabled by Mayor Morris)
RECOMMENDED:
THAT approval be granted to recruit the proposed incumbent to the
position of Sponsorship/Special Events Assistant in accordance with the
Town's Administrative Procedure No. 24.
11. E-mail from Director of Public Works pg. 115
Re: Northeast Traffic Calming
(Tabled by Mayor Morris)
RECOMMENDED:
THAT Council provide direction.
12. FS08-021 - 2008 Property Tax Rates and Ratios pg. 117
RECOMMENDED:
THAT the property tax ratios and tax rates for the 2008 taxation year be
established as follows:
Broad Property Class
Tax Ratio
Tax Rate
Residential/Farm
1.0000
0.00377146
Multi -residential
1.0000
0.00377146
Commercial
1.2070
0.00455215
Industrial
1.3737
0.00518085
Pipeline
0.9190
0.00346597
Farmland
0.2500
0.00094286
Managed Forest
0.2500
0.00094286
THAT By-law 5026-08.F establishing the 2008 Property Tax Rates for the
Town of Aurora be approved at the Council Meeting scheduled for May
13, 2008.
Council Meeting No. 08-14
Tuesday, May 13, 2008
Page 6of6
13. Letter from M.P.P. Jaczek to the Minister of Energy pg. 128
Re: Proposed Construction of 356 Megawatt Power Plant in
Northern York Region
(Tabled by mayor Morris)
RECOMMENDED:
THAT the Letter from M.P.P. Jaczek to the Minister of Energy regarding
proposed construction of 350 megawatt power plant in northern York
Region be received and that Council provide direction.
COUNCIL - MAY 13, 2008
ITEM #1-1
AuRoRA
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 08-11
Council Chambers
Aurora Town Hall
Tuesday, April 22, 2008
/rii��IZP[9
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
. Mrakas, Gaertner, Granger, MacEachern (left at
11:20 p.m.), Marsh, McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Administrative Co-
ordinator/Deputy Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director of Financial ServiceslTreasurer and
Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
f DECLARATIONS OF PECUNIARY INTEREST
Councillor MacEachern declared an interest in Item 13 pertaining to the Town
owned 404-Leslie Street lands, by virtue of a customer -client relationship, and
did not take part in or vote on any questions in this regard or attempt in any way
to. influence the voting'on such questions..
II APPROVAL OFAGENDA
Moved by CouncillorMacEacbern Seconded by Councillor Granger
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ ADDED ITEM 16 -Report FS08-020 -Budget Adjustment
➢ ADDED BY-LAW 5013-08.F
BEING A BY-LAW to amend Municipal Waterworks Distribution By-
law 3305-91. as amended.
CARRIED
111 OPEN FORUM
Ms Sher St. Kitts, Chair of the Canada Day Parade Sub -Committee addressed
Council to advise that there are posters being placed in Aurora's schools to
promote the Canada Day Parade. Ms St. Kitts advised that the secondary
schools are being Informed that students are welcome to participate as judges of
the floats for various trophies, and also to gain community hours as volunteers in
assisting with the parade in various functions.
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COUNCIL - MAY 13, 2008
ITEM # 1 - 2
Minutes of Council Meeting No. 08-11
Tuesday, April 22, 2008
Ms. St Kitts advised that the elementary students are encouraged to decorate
their tricycles, bikes and wagons to restore the tradition and heritage of the
Aurora Canada Day Parade. Ms. St Kitts advised that residents can e-mail
auroraparade@ ive.com for further information.
IV ADOPTION OF MINUTES
Council Minutes of April 8, 2008, Meeting Number 08-10
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT the Council minutes of April 8, 2008, meeting number 08-10 be
adopted as printed and circulated.
PETIENFAC
V PRESENTATIONS
None
VI, PUBLIC SERVICE ANNOUNCEMENTS
Councillor Granger advised that the Aurora Farmers' Market will be starting up
again on Saturday, May 3, 2008 from 8:00 a.m. to1:00 p.m: at a new location at
the Town Park which is located at Wells Street. and. Mosley Street.
Mayor Morris advised that today the Town of Aurora launched an official
announcement of a purchase agreement with Bull -frog Power. The CAO advised
that this cooperative venture with the Region of Yosk is a significant investment
toward energy conservation and environmental responsibility. The CAO
congratulated Aurora Council and staff for showing leadership by being the first
Municipality in York Region to take this initiative to provide clean, emissions -free,
renewable energy for Aurora's Town Hall
Mayor Morris advised that on Friday. April 18. 2007, Aurora's "Right to Dry"
initiative, which was started by the previous Council, was recognized. by the
Ontario Government and that the restrictive land use covenants on the hanging
of laundry, were officially removed throughout Ontario. Mayer Morris recognized
the Ministry of Natural Resources and the Ontario Government for taking on this
environmentally friendly initiative.
Mayor Morris advised that Saturday, April 26. 2008, is Anti Litter Day. The Mayor
thanked the Public Works Department, Leisure Services and the Environmental
Advisory Committee for their involvement and hard work planning and managing
this event and encouraged residents to come out and participate in the clean-up
of various locations around Aurora.
Councillor Gaertner advised that Mayor Morris was a significant motivator for the
"Right to Dry" campaign and congratulated her on her success.
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 20), 2(19), 3, 4, 5, 6, 9, 10, 11, 12, 13, 14 and 16 were identified for
discussion.
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COUNCIL - MAY 13, 2008
ITEM # 1 - 3
Minutes of Council Meeting No. 08-11
Tuesday, April 22, 2008
VIII ADOPTION OF ITEMS NOT REQUIRING, SEPARATE DISCUSSION
Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. Special General Committee Meeting Report No. 08-18 Monday, April 7, 2008
THAT the report of the General Committee Meeting No. 08-18 be received
and the recommendations carried by the committee be approved.
7. CS08-015 — Revisions to Administration Policies for Salary Classification
Schedules & Benefits Adjustments for Full Time Non Union
Staff
THAT Council approve an economic adjustment to all non union full time
staff of 3% per annum effective April 1, 2008 and April 1, 2009 including
appropriate benefit adjustments; and
THAT a further 1% economic adjustment be provided effective April1,
2007 for 2007; and
THAT staff be authorized to update, circulate and implement the revisions
to the salary schedule which forms Administration Policy No. 7 in
accordance with Council approval.
8. CS08.016 — Revisions to Administration Policies for Salary Classification
Schedule for Other Than Continuous Full Time Staff (OTCFT)
THAT Council approve an economic adjustment to the Other Than
Continuous Full Time (OTCFT) staff salaries of 3% per annum effective
April 1, 2008 and April 1, 2009; and
THAT a further 1% economic adjustment be provided effective April 1,
2007 for 2007, and
THAT staff be authorized to update, circulate and implement the revisions
to the salary schedule which forms Administration Policy No. 7 in
accordance.with the Council approval.
15. Memorandum from the Director of Public Works
Re: Report on Town of Aurora Water Consumption Trends
THAT memorandum from the Director of Public Works regarding Town of
Aurora Water Consumption Trends be received for information.
CARRIED
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COUNCIL - MAY 13, 2008
ITEM # 1 - 4
Minutes of Council Meeting No. 08-11
Tuesday, April 22, 2008
IX DELEGATIONS
a) Mr, Tariq Asmi; Executive Director of the Growing Communities
Healthcare Alliance
Re: Health Care
Mr. Tariq Asmi, Executive Director of the Growing Communities Healthcare
Alliance, provided a brief presentation outlining their goal to promote equitable,
population -needs -based funding for hospital care in Ontario's high -growth
communities, such as the Town of Aurora. Mr. Asmi requested that Council
support this initiative by endorsing the proposed recommendation which was
submitted by the Growing Communities Healthcare Alliance.
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information; and
THAT the recommendations from the Growing Communities Healthcare
Alliance, be adopted at follows:
Whereas the high growth communities in Ontario grow at more than
twice the rate of the provincial population growth rate, adding more
than 100,000 new residents each and every year; and
Whereas these regions are also aging at twice the provincial rate; and
Whereas population growth in these regions will further intensify due
to Ontario's 30-year growth plan, Places to Grow; and
- Whereas as of 2008/09 Ontarian's residing in the Local Health _
Integration Networks (LHINs) representing high growth communities
are receiving.$258 less per resident for local hospital services when
compared to the average Ontarian, which translates into a $1.4 billion
annual operating funding gap for local hospital services — and these
provincial funding inequities are worsening each year; and
Whereas Ontarians living in the GTA/905 are receiving $218 less per
resident for provincially funded local social services when compared to
the average Ontarian, which translates into a $708 million annual
operating funding gap for local provincially funded social services —
and these provincial funding inequities also worsening each year; and
Whereas the Government of Ontario has acknowledged the growing
funding gaps for hospital services in high growth communities by
committing during the 2007 provincial election to provide $100 million
in additional annual operating funding to high growth hospitals; and
Whereas the promise of $30 million in growth funding for 2008/09 still
means that the funding gap continues to widen; and
Whereas the Government of Ontario has announced that it is
developing since 2006 and will implement a new Health Based
Allocation Model (HBAM) to allocate new health care resources to
Local Health Integration Networks based on patient care needs In a
way that will address health care funding inequities in Ontario:
Be it resolved that in order to improve timely and local access to
hospital care in Aurora, across high growth communities in Ontario, the
Town of Aurora asks that;
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COUNCIL - MAY 137 2008
ITEM # 1 - 5
Minutes of Council Meeting No. 08-11
Tuesday, April 22, 2008
a) The Government of Ontario speed up implementation of its hospital
growth funding commitment and provide adequate and ongoing
social services growth funding; and
b) That the Ministry of Health and Long -Term Care Quickly implement
"Health Based Allocation Model" (HBAM) i.e., population -needs -
based -funding for provincial health care funding and develop a
population -needs -based funding formula for social services; and
c) The Government of Ontario Develops a health care and social
services growth plan for Ontario to complement Places to Grow;
and
THAT this resolution be forwarded to the Premier of Ontario, the
Minister of Health and Long-Terin Care, the Minister of Finance, the
MPP for Newmarket -Aurora, High growth communities Mayors and
Chairs, and the Central LHIN.
CARRIED
b) Director of Financial Services/Treasurer
Re: 2008 Operating and Capital Budget • Item 3
The Director of Financial Services reviewed the proposed final Operating and
Capital Budget for 2008.
Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas
THAT the comments of the delegate be received for information.
.CARRIED
c) Mr. Geoffrey Dawe, Chair, Aurora Public Library
Re: 2003 Library Budget — Item 4
Mr. Geoffrey Dawe, Chair of the Aurora Library Board, and Ms Louise Procter
Maio, CEO and Secretary Treasurer for the Aurora Public Library, reviewed the "
Library's Capital and Operating Budget for 2008.
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information.
CARRIED
d) Ms Donna Coker, Resident and Rishma Mirshahi, Resident
Re: 2008 Operating and Capital Budget - Item 3 .
Ms. Donna Cocker and Ms Rishma Mirshahi thanked the Mayor and Members of
Council for their ongoing support of the revitalization of Seston Park, and for
keeping it in the 2008 Budget. Ms. Mirshahi advised that there is an active group
of citizens who are ready and willing to help out in any way and look forward to -
many years of enjoyment of this park when it is restored to, its original beauty.
-5-
COUNCIL - MAY 135 2008
ITEM # 1 - 6
Minutes of Council Meeting No. 08-11
Tuesday, April 22, 2008
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the comments of the delegate be received for information.
CARRIED
X CONSIDERATION Or ITEMS REQUIRING SEPARATE DISCUSSION
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT Item 4 be brought forward for discussion at this time.
CARRIED
4. 2008 Library Budget
Moved by Councillor Marsh - Seconded by Councillor Buck
THAT the contribution to the Library budget be increased by an additional
0.4% toward the Operating budget and by 1% toward the Capital budget,
bringing the total to 5.4%.
On a recorded vote the motion was DEFEATED
YEAS:4 NAYS:5
VOTING YEAS: Councillors Buck, Collins-Mrakas, Marsh, McRoberts
VOTING NAYS: Councillors Gaertner, Granger, MacEachern, Wilson and
Mayor Morris
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT the 2008 Library Budget be received for information.
CARRIED
Moved by CouncillorMacEachern Seconded by Councillor Granger
THAT Item 10 be brought forward for discussion at this time.
CARRIED
10. LS08-024 -- Development of One Senior Baseball Facility
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council receive this report as Information and direct staff to
complete the detailed design and servicing plan and specifications
process in 2008, at a.cost-of $40,000 and present the item in the 2009
Capital Budget for Council's consideration; and
THAT,, given that other recreation facilities will also be constructed on the
Burnett lands, consideration be given to the full function of the property to
ensure that the lands are efficiently utilized.
CAI& ED
COUNCIL - MAY 13; 2008
ITEM # 1 - 7
Minutes of Council Meeting No. 08-11
Tuesday, April 22, 2008
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Item 16 be brought forward for discussion at this time.
CARRIED
16. Report FS08-020 - Budget Adjustment
ADDED ITEM
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the budget be adjusted by increasing the levy by %% to account.for
the revenue lost from the closing of the Aurora Bingo Hall, making the annual
percentage Increase 5.9%; and
THAT the 2008 budget be adjusted by reducing the amount of additional
contribution to the capital by 112%, reducing the additional contribution from
$230,000 to $95,000.
On a recorded vote the motion was DEFEATED
YEAS:5 NAYS:4
VOTING YEAS: Councillors Gaertner, MacEachern, Wilson and Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas, Granger, . Marsh and
McRoberts
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT the hour be extended past 10:30 p.m.
CARRIED
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the additional contribution of 1% to the Capital reserve be reduced to
0%;and
THAT the Corporate Services budget be reduced by $135,000 to account for
the revenue lost as a result of the closing of the Aurora Bingo Hall.
On a recorded vote the motion was CARRIED
YEAS:5 NAYS:4
VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Wilson and
Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas, Marsh and McRoberts
Moved by Councillor Granger Seconded by CouncillarMacEachern
THAT Item 12 be brought forward for discussion at this time.
CANED
COUNCIL - MAY 139 2008
ITEM # 1 - 8
Minutes of Council Meeting No. 08-11 -
Tuesday, April 22, 2008
12. Memorandum from the Director of Corporate Services/Town Clerk
Re: Special General Committee Meeting -Council Priority List Review
Moved by Councillor Granger ' I Seconded by Councillor Marsh
THAT a Special General Committee meeting be convened on Monday,
April 28, 2008 at 7:00 p.m., to review the Council Priority List.
CARRIED
11, ADMOB-005 - Power Generation and Transformation in the Town of Aurora
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT report ADM08-005 be received for information.
CARRIED
2. General Committee Meeting Report No. 08-19 Tuesday, April 15, 2008
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO 08-19 TUESDAY APRIL 15 2D08
(9) PW08-016 -Award of Tender PW2008.13 - Supply and Delivery of _
2 Four Wheel Drive, Rubber Tire, Extend-a-Hoo, Backhoe 1
Loaders, Complete with options /
Moved by Councillor Wilson Seconded by CouncillorMacEachern
THAT Tender Na. PW2008-13 - Supply and Delivery'of 2 Four Wheel
Drive, Rubber Tire, Extend -a -Hoe, Backhoe Loaders Complete with
Options be awarded to Toromont Cat. for the total tender price of
$219,702,72, excluding GST. - -
CARRIED
(19) Motion from Councillor McRoberts
Re: Heritage Interim Program Manager for the Aurora Heritage Centre
(Notice of Motion was provided at the April 8, 2008 Council meeting)
MovedbyCouncillorMacEachern Seconded by Councillor Collins-Mrakas
THAT the resolution be received; and
THAT the Director of Leisure Services and Director of Financial Services
meet with Cathy Milloy to discuss which tasks should be completed at this
time and report back to Council, should an agreeable arrangement not
be achieved.
CARRIED
Moved by Councillor Marsh Seconded by Councillor Collins-Mrakas
THAT the balance of the report of the General Committee Meeting No. 08-
19 be received and the recommendations carried by the committee be
approved.
cAWED
COUNCIL - MAY 13, 2008
ITEM #1-9
Minutes of Council Meeting No. 08-11
Tuesday, April 22, 2008
3. 2008 Final Operating and Capital Budget
(Budget Material Under Separate Cover)
Moved by Councillor MacEachern Seconded by Councillor. Gaertner
THAT the 2008 Final. Operating and Capital Budget for the Town of
Aurora, as amended at the April 22, 2008 Council meeting be adopted.
On a recorded vote the motion was CARRIED
YEAS:8 NAYS:1
VOTING YEAS: Councillors Collins-Mfakas, Gaertner, Granger, MacEachern
Marsh, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Moved by Councillor Wilson Seconded by Councillor Granger
THAT the hour be extended past 11:00 p.m.
CARRIED -
Councillor MacEachern, having previously declared at interest in Item 13, did not take
part in or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
13. Extract from Closed Session Meeting of April 1, 2008
Re: Sale of 40411-eslie Street Town owned Lands
Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas
THAT the extract regarding Sale of the 404/Leslie Street Lands, presented
to Council, be received for Information.
CARRIED
Councillor MacEachern left the meeting at 11:20 p.m.
Moved by Councillor Wilson Seconded by Councillor Granger
THAT Items 5, 6, 9 and 14 be deferred to the General Committee meeting
on Tuesday, May 6, 2008.
CARRIED
XI REGIONAL REPORT
None
XII NEWBUSINESS/GENERAL INFORMATION --COUNCILLORS
None
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COUNCIL - MAY 13, 2008
ITEM # 1 - 10
Minutes of Council Meeting No. 0&11
Tuesday, April 22, 2008
XII1 READING OF BY-LAWS
MovedbyCouncillorMarsh - Seconded by Councillor Wilson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5013,081 BEING A BY-LAW to amend Municipal Waterworks
. Distribution By-law 3305-91, as amended. (ADDED ITEM)
5021-08.H
BEING A BY-LAW to Accept Ontario Funding for Road and
Infrastructure Investment Funding
5022-08.1-1
BEING A BY-LAW to amend By-law 4725-05.1-1, appointment
of an Acting Chief Building Official (Marcel Jonker)
5025-08.17
BEING A BY-LAW to establish a schedule of fees for
applications, permits, the sale of Town publications, and to
prescribe service charges for administrative matters.
(Amending ScheduleB—Building Administration) '
5023-08.0
BEING A BY-LAW to confirm actions by Council Resulting
From Council Meeting 08-11 on April 22, 2008.
CARRIED
XfV CLOSED SESSION
Legal and Personal Matters
The Closed Session matters were deferred to the General Committee
meeting on Tuesday, May 6, 2008.
XV 'ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 11 `:25 p.m,
CARRIED
PHYLLIS M. MORRIS, MAYOR K. EWART;DEPUTY CLERK
0
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COUNCIL - MAY 13, 2008
ITEM # 2 - 1
/
AURORA
TOWN OF.AURORA
SPECIAL COUNCIL - PUBLIC PLANNING MEETING
MINUTES.
NO. 08-12
Council Chambers
Aurora Town Hall
Wednesday, April 23, 2008
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived
at 7:03 p.m.), Collins-Mrakas, Gaertner, Granger,
MacEachern, Marsh, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Director of Planning, Planner, Director of Corporate
ServiceslTown Clerk and Council/Committee
Secretary
The Mayor called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act. .
it APPROVAL OFAGENDA
Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
Ill PLANNING APPLICATIONS
Mayor Morris outlined the procedures that would be followed In the conduct of
the public meeting. The Clerk confirmed that appropriate notice had been given
and that signs had been posted on the subject property in accordance with the .
relevant provisions of the Planning Act.
- 11 -
COUNCIL - MAY 13, 2008
Special Council— Public Planning Minutes No. 08-12
Wednesday, April 23, 2008
1. PLOB-037 - Application to Amend the Zoning fay -law
Imperial Oil Ltd.
Part of Lot 21, Concession 2
1472 Wellington Street East
File: D14-02-08
Planning_Sta_ff
The Planner provided a description of the application and reviewed the contents
of the report, outlining the location of the property and current uses of the subject
and surrounding lands. The Planner advised that Imperial Oil Ltd. has submitted
a zoning by-law amendment application to permit a Tim Horton's drive-thru/take-
out restaurant as an additional permitted use to the, existing convenience store.
The Planner outlined_ the following proposed modifications to the approved site
plan:
• a drive-thru lane proposing 12 stacking spaces between the existing building
and the Wellington Street East and Leslie Street frontages
• elimination. and relocation of 7 existing required parking spaces to
accommodate the drive thru stacking lane
• the deletion of the 2 vacuum spaces as required parking spaces; as they do not meet the definition of a parking space
• the relocation of a total of 9 required parking spaces being proposed along
the west property line and the addition of spaces in the car wash area
• redesign of the walkway from Wellington Street East and the intersection to
Wellington Street East to the convenience store/take out restaurant
• additional landscaping along the Wellington Street East and Leslie Street
frontages.
• modifications to the fagade of the convenience store/take qut restaurant
• proposed feature wall at the intersection
• other minor modification and technical matters to be finalized through the plan
amendment review process
Applicant/Agent ..
Mr. Don Dussault, Manager, Real Estate Development — Imperial Oil Limited
addressed Council to provide details of the proposal and to seek Council's
approval for a zoning by-law amendment.
Mr. Dussault advised that the car wash area and gas pumps would remain as is,
and that a vacant room is already available for the proposed Tim Horton's, which
was initially built with the intention of adding a drive-thru: Mr. Dussault also
indicated that 9 new trees and 184 shrubs. would be added, as well as a stone
wall and improved grading. Pertaining to the full service gas station issue, Mr.
Dussault advised that the design as built includes accessibility for disabled
persons and that a program is in place to allow disabled customers tophone
ahead for an appointment. As well, on -site signage to advise of the full service
option could be posted.
Public Comments
There were no members of the public in attendance to comment on the
application.
Moved by.Councillor Wilson Seconded by CouncillorMacEachern
THAT the application be approved in principle, subject to the resolution of
outstanding issues.
ITEM # 2 - 2
CARRIED
- '12 -
COUNCIL- MAY 13, 2008 ITEM # 2 - 3
Special Council - Public Planning Minutes No. 08-12
Wednesday, April 23, 2008
Moved by Councillor McRoberts Seconded by Councillor Wilson
THAT, in accordance with Section 2.5 of the Procedural By-law, a Closed
Session be convened to discuss a personal matter pertaining to an
identifiable individual.
CARRIED
IV READING OF BKLA WS
Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner
THAT the following listed by-law be given 1s` 2nd and 3`d readings, and
enacted:
5024-08.0 BEING A BY-LAW to Confirm Actions by Council
Resulting From Special Council — Public Planning
Meeting 08-12 on April 23, 2008.
CARRIED
V. ADJOURNMENT
'Moved byCouncillor Wilson
THAT the meeting. be adjourned at 7:50 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
-13-
COUNCIL - MAY 133 2008 ITEM # 3 - 1
AURORA REVISED
TOWN OF AURORA
SPECIAL COUNCIL MEETING MINUTES
NO. 08-13
Council Chambers
Aurora Town Hall
Monday, April 28, 2008
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, McRoberts
and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, and Council/Committee
Secretary
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Movedby Councillor MacEachern Seconded by Councillor McRoberts
THAT the agenda as circulated by the Corporate. Services Department,
with the following additions, be approved:
➢ 2006 Municipal Election Official Results _
Y Draft By-law to appoint a person to fill the vacancy for the Office of
Councillor
i' Letters, regarding the process for selection of a new Councillor
• Greg Way - Simmons Crescent, Aurora
• Alex Ansell, Resident -
CARRIED
-14-
COUNCIL - MAY 13, 2008
Minutes Of Council Meeting No. 08-13
Monday, April 28, 2008 .
III ITEM REQUIRING DISCUSSION
1. CS08-019 —Vacancy Office of Councillor
Moved by Councillor Buck Seconded by councillorCollins•Mrakas
THAT the Council seat formerly held by Councillor Grace Marsh be
declared vacant.
On a recorded vote the resolution was CARRIED,
YEAS: 8 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
THAT a by-election be called to fill the vacant Councillor's office.
On a recorded vote, as the result of a tie, the motion was DEFEATED.
YEAS: 4 NAYS: 4
VOTING YEAS: Councillors Buck, Collins-Mrakas, McRoberts, Wilson
VOTING NAYS: Councillors Gaertner, Granger, MacEachern and Mayor Morris
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT Council appoint the 9`h individual that was in the November 2006
election,
A subsequent motion to defer was made:
Moved by Councillor Gaertner Seconded by Councillor Buck
THAT this motion be deferred to the next Council meeting.
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT the Town Clerk obtain legal advice to clarify Council's options in
relation to the Procedural By-law vis a vis the Municipal Act.
" CARRIED
ITEM # 3 - 2
REVISED
-15-
COUNCIL - MAY 13, 2008
Minutes of Council Meeting No. 08-13
Monday, April 28, 2008
IV READING OF BYLAWS
Moved by Councillor Buck Seconded by Councillor Wilson
THAT the following listed by-law be given 1st, 2nd and 3rd
readings, and enacted:
5028-08.0 BEING A BY-LAW to Confirm Actions by Council
Resulting From Special Council Meeting 08-13 on
April 28, 2008.
V ADJOURNMENT
Moved by Councillor Buck
THAT the meeting be adjourned at 8:07 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
ITEM # 3 - 3
REVISED
-16-
COUNCIL MAY 133 2008
ITEM #4-1
Panizza, Bob
From:
Susan Walmer,
Sent:
Thursday, May 08, 2008 12:50 PM
To:
Panizza, Bob
Cc: Bill Thompson; Rogers, John; MacEachern, Evelina
Subject: Presentation to Council on May 13th - LSRCA and STORM
Attachments: Shep flyer.pdf
--
Please include a delegation/presentation for 10 minutes on the Council agenda for Lake Simcoe Management
Plan and Sheppard's Bush Open House.
We would like to inform Council and the public of the upcoming Management Plan for Sheppard's Bush,
The Town also agreed at our last LSRCA Committee meeting April 25th to include notice and information on this
event through the Town's noticeboards (newspaper and electronic) , website and community building
noticeboards. I have attached the LSRCA notice.
Thanks
Sue Walmer
STORM
5/8/2008 - 1
Ci
18-
COUNCIL - MAY 13, 2008
ITEM #5-1
f
AvwoRA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-20
Council Chambers
Aurora Town Hall
Monday, April 28, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris In the Chair; Councillors Gaertner,
Granger, MacEachern, McRoberts and Wilson'
MEMBERS ABSENT Councillors Buck and Collins-Mrakas were absent.
OTHER ATTENDEES Chief Administrative Officer, Director- of Corporate
Services/Town Clerk, and Council/Committee
Secretary:
Mayor Morris called the meeting to order at 8:17 p.m
I DECLARATIONS. OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
General Committee recommends:
THAT the items on this agenda be deferred to a future meeting.
CARRIED
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:23 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 08-20 IS
SUBJECT TO FINAL. APPROVAL AT COUNCIL ON TUESDAY, MAY 13, 2008.
PHYLLIS M. MORRIS, MAYOR
BOB PANIZZA, TOWN CLERK
-19-
COUNCIL - MAY 139 2008
ITEM # 6 - 1
AUR9RA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-21
Council Chambers.
Aurora Town Hall
Wednesday, April 30, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Granger, MacEachern, McRoberts and
Wilson
MEMBERS ABSENT Councillor Gaertner was absent and one vacant office
OTHER ATTENDEES Chief Administrative Officer, Executive Assistant to
the CAO, Administrative Co-ordinator/Deputy Clerk
and Council/Committee Secretary
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:
➢ Correspondence from Mr. Leonard Chen, resident
Re: Proposed Power Generation in northern York Region
CO7_1•.7'Urmno
RI BRIEFING AND INTRODUCTIONS
Mayor Morris provided a brief over view of the matters under discussion, and
introduced the moderator, Mr. Geoffrey Dawe of Quality integrators Corporation,
and each of the following Panel Members:
Mr. Jack Gibbons, Chair, Ontario Clean Air Alliance (OCAA),
Mr. Ted Wojo nski, Director Engineering Planning, PowerStream
• Mr. David Butters, President, Association of Power Producers cf Ontario
(APPO)
• Ms JoAnne C. Butler, Vice -President, Electricity Resources Ontario :Power
Authority (OPA)
-20-
COUNCIL - MAY 13, 2008
General Committee Report No. 08-21
Wednesday, April 30, 2008
IV SPECIAL PRESENTATION
Mr. Jim Baird, Commissioner of Development Services for the Town of Markham,
addressed the Committee on behalf of the Markham/Aurora Hydro One Task
Force. Mr. Baird advised that Markham and Aurora have been working together
on this issue since 2004 and that the MarkhamlAurora Hydro One Task Force
was pivotal in stopping the proposed expansion of Hydro transmission lines
through residential neighbourhoods. Mr. Baird provided a detailed history of the
background of this issue and advised that the Task Force supported the 2005
OPA"Integrated Solution", and continues to support local generation, rather than
to fall back to upgrading the transmission lines.. Mr. Baird advised that the Task
Force fully supports the OPA process to implement an integrated solution.
V PANEL DISCUSSION
The moderator, Mr. Geoffrey Dawe of the Quality Integrators Corporation,
advised that each of the panellists will be permitted 10 minutes to deliver their
opening statements, with an additional five minutes at the end to give each
panellist an opportunity for a rebuttal. .
Mr. Dawe introduced the parielltsts and they each presented their opening
comments:
Mr. Jack Gibbons, Chair, Ontario Clean Air Alliance (OCAA)
Mr. Gibbons advised that the highest peak times for power generation would
most likely be during the hottest. still days during the summertime. Mr.
Gibbons advised that there are three options available to the residents of
Aurora, to address the need for electricity during these peak times, which .
would be:
(a) upgrading the transmission lines from Markham to Newmarket to address
the current power generation, needs, for which the impacted residents
have already firmly expressed their opposition;
(b) building a large simple -cycle gas fired power plant in northern York
Region, which would be immensely costly and inefficient; which is the
current proposal from the Minister of Energy;
(c) initiating a balanced combination between energy conservation. and
demand management, new renewables located in York Region and a
high efficiency small-scale natural gas fired power generation plant.
Mr. Gibbons advised that a gas fired power plant would be expensive,
inefficient and would emit greenhouse gasses.
Mr. Gibbons advised that he strongly supports option (c) which would step up
conservation strategies, initiatives and programs, such as the Peak Saver
program offered by PowerStream or the Demand Response Program that is
run by Rodan Energy for large businesses and corporations, in conjunction
with the construction of a high efficiency small-scale natural gas fired
generation plant. Mr. Gibbons suggested that, through conservation
education and incentive programs, people would be able to re -think the way
they consume energy and shift toward combined heat.and power as well as
renewable energy sources such as geothermal technology, solar power,
hybrid furnaces and wind -farm resources among others, some of which may
yet be discovered as research in this field improves.
ITEM # 6 - 2
-21-
COUNCIL - MAY 13, 2008 ITEM # 6 - 3
General Committee Report No. 08-21
Wednesday, April 30, 2008
Mr. Ted Wolcinski, Director Enaineerina Plannina. PowerStream
Mr. Wojcinski advised that PowerStream is the local electricity distributer
supplying energy to Vaughan, Markham, Richmond Hill and Aurora, planning
and constructing the distribution infrastructure providing power from the bulk
transmission system to the end user, Mr. Wojcinski provided an .outline of
what PowerStream Is doing to address Conservation Demand Management,
transformer station capacity and load growth in Aurora. Mr. Wojcinski outlined
various conservation programs such as the peak saver program, the "Great
Refrigerator Round -up", Electricity Retrofit Incentive Program for large
businesses, Summer Savings program for residential users, as well as many
public awareness and education programs.
Mr. Wojcinski advised that these programs in 2007 resulted in a savings of
approximately 15 mw of peak demand energy and it is anticipated that with
the same programs and incentives there will be a savings, this year, of 2.510
3 mw of energy conservation. Mr. Wojcinski advised that the Holland
Transformer Station is anticipated to be operational in the spring of 2009, and
he advised that PowerStream will not be taking feeders from that station.
directly, however two feeders will be taken from the Armitage Transformer
Station as a result of Hydro One and Newmarket Hydro receiving some of
their supply from Holland Junction. Mr. Wojcinski outlined typical contribution
to the peak demand and advised of the projected load growth potential as a
result of the anticipated industrial and commercial growth in Aurora over the
next nine years resulting in an annual growth rate of approximately 3.6%.
Mr. Wojcinski concluded by advising that growth is continuing and must be
managed responsibly noting that Conservation Demand Management can
only be part of the solution and that the northern York Region Supply Study
recommended a comprehensive solution to the growth and reliability issues in
northern York Region.
Mr. David Butters President, Association of Power Producers of Ontario
(APPrO)
Mr. David Butters thanked Mayor Morris, Council and staff for setting up this
public forum to allow the residents to ask questions and gain a better
understanding of these complex and significant issues in the fullest context.
Mr. Butters advised that the Association of Power Producers of Ontario
(APPrO) is a trade association that represents virtually all of the power
generation companies across Ontario, and its members produce electricity
using every type and size of power plant generating every source of electricity
available on the market today. -
Mr. Butters advised that the key issue being discussed at this meeting is the
need to provide reliable, uninterrupted power for northern York Region. Mr.
Butters explained that the demand on power Is increasing across the province
and it is an ongoing challenge for municipalities to meet the mandated
standards for peak demand and avoid the high cost of adding new
infrastructure. Mr. Butters advised that northern York Region is growing at a
much higher rate than the rest of the Greater Toronto Area, at a rate of at
least 3% per year. Mr. Butters advised that APPrO supports the construction
and management of the proposed peaking generation plant, simply because
the current level of power generation in York Region is not meeting the
existing peak demand levels for the area and as the Region continues to grow
the strain on the existing inadequate system is excessive and there is a
already serious risk of power outages. Mr. Butters advised that it is the -
educated opinion of APPrO, that the most appropriate option to address this
situation would be through Conservation and Demand Management and to
construct a peaking facility in northern York Region, which will only be
I perational during the highest power consumption "peak -periods" of the year
producingclean energy at a red4Glnable cost
COUNCIL - MAY 135 2008
General Committee Report No. 08-21
Wednesday, April 30, 2008
Mr. Butters advised that this is a very real issue and must be addressed now;
and the size of the proposed peaking generation plant is appropriate and
necessary to be able to handle the load, at those peak times, responsibly and
reliably. Mr. Butters concluded by. advising that the proposal for this plant is
the result of community consultation which involved residents, staff, local
utilities, Ontario Clean Air Alliance, 'Town Officials and experts of the ISO and
OPA who manage Aurora's power every day.
Ms JoAnne C. Butler Vice -President Electricity Resources Ontario Power
Authority (CPA)
Ms Butler advised that, on behalf of the Ontario Power Authority (OPA), she
would do her best to address all of the issues and outstanding concerns and
questions pertaining to this important matter. Ms. Butler advised that northern
York Region is currently well below the performance standards set by the
North American Operability Councils, and the proposed limited use facility is
the best facility to.provide what is needed when it Is needed for.the most
competitive price with the smallest overall impact. Ms. Butler advised that of
the many types of power generation available, the proposal on the table is the
most appropriate and applicable to this situation. Ms. Butler advised that the
OPA is currently considering 5 different proponents who are all very highly
regarded in the industry and very qualified for this project.
Ms. Butler advised that the consultative process, which was conducted to
address the clear need for improved power supply in northern York Region,
resulted in a four pronged solution which includes:
ITEM # 6 - 4
1) stronger energy conservation and demand management strategies which \
have been implemented and have resulted In a savings of 17 mw of power
in 2007 and the OPA hopes to increase that savings by an additional 11
mw this year, and next
2) the installation of capacitors which has been implemented and has
alleviated stress on the system,
3) the construction of a new transformer station which is being built at
theHolland Junction, and
4) the construction of a new power generation station which is being
discussed at this forum.
Ms. Butler reviewed the procurement process for the proposed peaking plant
which involved the issuing of a Request for Qualifications, which has now
closed and resulted in the selection of 5 qualified proponents to compete in
the next phase. Ms. Butler advised a Request for Proposals will be issued in
May, 2008 and will required from each of the proponents, detailed design
work, engagement with the community (planning, environmental assessment
and public meetings), site finalization and details and finally the proposals
must be submitted in October of 2008. Ms. Butler advised that the stack
heights would range from 50 ft to 200 ft, likely 100 ft or less depending on the
site selected. Ms. Butler advised that if water is used at the peaking plant it
would mainly be used for emissions control during operation of the plant
which would be approximately 10% of the time, and the plant would be fuelled
by natural gas which is one of the cleanest fossil fuels for power generation,
adding that the types of .emissions would be similar to an average home
furnace, and cleaner than a car.
-23-
COUNCIL MAY 139 2008
General Committee Report No. 08-21
Wednesday, April 30, 2008
V1 FACILITATED DISCUSSION BETWEEN THE DELEGATION/PANEL
MEMBERS -REBUTTALS
Mr. Gibbons advised, in response to the comments made by the other panellists,
that the demand for energy in Ontario has fallen in the last year and is expected
to fall again this year because the conservation programs are working. Mr.
Gibbons suggested that the demand will continue to fall, as these programs are
intensified. Mr. Gibbons advised the existing power supply in northern York
Region meets the Independent Electricity System Operator's Standards of
Reliability. Mr. Gibbons advised that, rather than choose a large inefficient power
plant, Aurora should go with a balanced combination of energy conservation,
renewables and a small scale high efficiency gas generation plant.
Mr. Wojcinski advised that Conservation Demand Management can only be part
of the solution to address the continuing growth in northern York Region and that
it is crucial that the energy demand must be managed responsibly and with full
reliability.
Mr. Butters advised that the decision togo to tender. for this power plant was not
a choice made by Energy Minister Gerry Phillips. Rather, it is the result of the
work done by the Ontario Power Authority in the community which led the
Minister of Energy to issue the directive to go ahead with this project. Mr.. Butters
advised that renewable power is a great new direction and is being used more
and more, however it is not reliable power because the sun and the wind are not
consistent. resources. Mr. Butters advised that it is important when planning a
system which must be reliable, that the source of energy is always available,
even if the use is infrequent. A peaking facility which will only be running .10% of
the time is the most efficient, reliable and emission friendly option to address the
needs of this community.
Ms Butler concluded by expressing the fundamental need to address the demand
and it must be completely reliable, and this plant will be only used when it is
absolutely needed. All of the other times it will be dormant.
V11 QUESTIONS FROM PUBLIC
A summary of the questions and responses from panellists is provided below:
QUESTION #1- Mr. Richard Johnson
Mr. Johnson expressed concern about possible inaccuracies of some information that
Mr. Gibbons has been circulating through various interest groups, with respect to
proposed stack heights being exaggerated, water use being exaggerated and
reference to the emissions .from the. proposed plant as being "dirty".
RESPONSE:
Mr. Gibbons advised that energy efficiency should come first and that there are cleaner
options at a lower cost available.
QUESTION #2- Mr. Denis Heng
li has been stated that the emissions and cost of the peaking facility are reasonable
because the proposed facility is intended to operate less than 10% of the time, however
would it possible that down the road, the facility may be used for extended periods of
time to address an unforeseen higher demand? If this were to happen what would the
economic and environmental impact be?
ITEM # 6 - 5
-24-
COUNCIL - MAY 139 2008 ITEM # 6 - 6
General Committee Report No. 08-21
Wednesday, April 30, 2008
RESPONSE:
The Panel advised that the proposed peaking facility is designed and intended to
always serve as a back-up power source for short -periods of time in extreme weather or
high -peak -demand circumstances. The plant will be built under a strict contract with the
OPA, which will dictate the terms of operation of this facility. If the proponent wished to
increase the use of the plant it 'would become economically wiviable and it would not
be in the best interest of the proponent to change the conditions of the contract and
incur such a large expense, It was also advised that there is no law dictating the amount
of time for running a peaking facility, therefore it is not impossible that the facility could
be used for extended periods of time to address an unforeseen higher demand.
QUESTION #3- Chaissarov Radi
Not present when name was called.
QUESTION #4- Ms Josee Pirri
If the proposed facility is built on Bloomington Road', how excessive will the carbon
dioxide emissions be, and considering the tendency for air to hover on hot, windless
days, when this plant will be likely used, what are the health impacts an the residents in
the immediate vicinity of the facility? What is the kv transmission capacity for the cables
in the existing transmission corridor? Can the existing transmission lines handle the
350 mw current which would be coming from the proposed plant, or would they have to
be upgraded?
RESPONSE:
The Panel advised that, with respect to the emissions, the Ministry of Environment will j
dictate and monitor the emissions dispersion models and levels coming from the facility
when in use and that their health standards must be adhered to at all times or the plant
will not be permitted to run. With regard to the power lines, the existing lines within the
York Region Corridor do not have the capacity to transmit the level of power necessary
to meet the existing demand. Therefore, it will be necessary to build an additional set of
..redundant" power lines, or upgrade the current lines in order to carry the additional
power from the peaking facility to the existing power grid when the additional power is
necessary.
QUESTION #5 - Mr. Henry Chiang
Why would Aurora be considered for the proposed plant?
It is assumed that small gas generated peak station would be used for a small
percentage of the time, can it be guaranteed that the station will never be upgraded to a
larger full-scale 724 mw power facility?
Who monitors the levels of pollutants emitted from the peak station?
RESPONSE::
The Panel advised that the OPA has just concluded the qualifications phase and that
there are 5 companies currently being considered for the project, of those five
companies, there are numerous sites proposed throughout York Region, therefore it Is
not necessarily going to be in Aurora. The proponents are going to be required to work
with the municipalities to determine site selection, zoning and interconnections, permits
and licenses.
This contract proposal is for a small scale peaking plant, in order to upgrade to a large
scale power facility, the proponent would need to incur enormous cost to the proponent
and to the consumer, and enter into a completely new contract with the OPA. The
pollution emissions will be monitored continuously by the Ministry of Environment who
have very strict and specific standards thatznust be adhered to.
COUNCIL - MAY 139 2008
General committee Report No. 08-21
Wednesday, April 30, 2008
Conservation is the lowest cost option. With respect to the certificate of approval from
the Ministry of Environment, there are many heavy polluters in Ontario which have a
certificate of approval from the Ministry of Environment.
QUESTION #5 - Mr. John Green
If a 350 mw plant is going to be built near a residential area, how large will the footprint
be? How loud will the noise emissions be?
RESPONSE:
The Panel advised that the actual footprint of the plant will be around 2 to 4 hectares,
approximately the same as an average warehouse box type store with parking lot
included. It was noted that the amount of land purchased for this facility, and how the
land is designed or used is up to the proponent.
Residents were invited to visit an existing plant of this nature, such as the Portland
Energy Centre in Toronto or the Markham District Energy Plant located in the heart of
Markham, to become more aware of the size and atmosphere of such a plant.
Pertaining to the noise emissions, there are strict.guidelines imposed by the Ministry of
Environment and there are insulation standards which will minimize the sound
frequency and levels to comply with Ministry standards as well as adhere to provincial
health and safety standards.
QUESTION #7 - Mr. Peter Piersol
With the impending effects of global warming on the environment, it is anticipated that
future generations will be functioning in a 'carbon constrained society", and therefore
meeting the current or proposed peak demand energy levels could become an
impractical luxury, considering the resulting additional carbon emissions from the
peaking plant. Howis this being taken into consideration while considering. the
installation of this facility?
RESPONSE:
The Panel advised that Ontario has taken the lead as the first province to mandate the
phasing out and eventual elimination of the use of dirty coal, which currently represents
a large percentage.of power generation in Ontario. Therefore it is crucial that power
generation companies in Ontario find alternative sources of energy production that are
financially viable and feasibly attainable, such as wind and water.-. It was also
speculated that as,trends continue, a carbon management fax may be Implemented to
address the way energy is priced and used, as a means to reduce wastage of electricity
and help fund research for alternate renewable power sources. It was also explained
that conservation is the best way to save on carbon emissions and wasted energy,
.reducing greenhouse gas emission, and saving costs for the end users.
QUESTION 48 - Mr. Steve Sutherland
Mr. Sutherland suggested that the Mayor insist that half ownership of the plant should
belong to the Town of Aurora, in order to prevent any possibility of the plant being used
on a full-time basis. Mr. Sutherland also suggested that the demand on hydro will
intensify with the high cost of peak oil resulting in the increased use of rechargeable
electric alternatives.
RESPONSE:
The Panel advised that the demand will increase on electricity as a result of the need to
move away from the use of crude oil, such as the use of electricity to crack water to
create hydrogen power. it was advised that fossil fuels are non-renewable, therefore
this type of peaking plant would not be a financial or environmental benefit if it were to
run for any significant period of time. - 26 -
ITEM #6-7
COUNCIL - MAY 139 2008
General Committee Report No. 08-21
Wednesday, April 30, 2008
QUESTION #9 - Mr. Michael Evans
If the residents don't want the plant, what happens then?
RESPONSE:
The Panel advised that if the residents don't want the plant, they should make that
message very clear to the Minister of Energy, Gerry Phillips, who is the authority who
gave .the direction to construct this plant. The panel also advised that the current system
in this area is not meeting the minimum reliability standards for electricity supply
systems in North America. It was advised that it would be hard to say what would
happen if opposition is too strong to have the plant constructed in Aurora, however the
mandate exists that it must be built, or transmission lines will have to be upgraded. -
QUESTION #10 - Mr. Jim Harris
With the existing power lines being low capacity and outdated, how will they be able to
carry the new current from the proposed peaking plant to the main line and what are the
chances of serious damage from extreme weather conditions.
RESPONSE:
The Panel advised that the transmission lines linking the proposed peaking plant to the
main power lines -at the Armitage Transfer Station will be regularly maintained, and the
likelihood of any weather damage happening simultaneously with the activation of the
peaking plant is not very strong.
QUESTION ##11 - Mr. Tom Martin
If it is necessary to build a peaking plant, that is half the size of a nuclear power plant,
and to upgrade some of the transmission lines, why is it necessary to. make it sobig?
And why would it be in Aurora.
RESPONSE:
The Panel advised that the proposed peaking plant cannot be compared to a nuclear
power facility as they work in completely different ways. A nuclear power plant uses
nuclear fuel to heat water which moves turbines to generate power and they are
operational on a full-time basis. The panel also reiterated that there are 5 companies
currently being considered for the project, of those five companies, there are numerous
sites proposed throughout York Region, therefore it is not necessarily going to be in
Aurora.
Mr. Gibbon advised that in a 2005 the OPA submitted a report to the Ontario Energy
Board, Mr. Gibbon explained that within this report it was stated that the maximum
amount of power needed will be 140 mw, if it is connected to the high -voltage
transmission system.
SUMMATIONS
Each of the panellists provided closing comments which summarized various key points
from their opening comments and from the question period.
In summary, Mayor Morris advised that the final location of the proposed power
generation facility is still undetermined, therefore it is unknown whether the proposed
facility will be located in Aurora.
Mayor Morris suggested that Council direct staff to prepare a summary of the questions
and answers posed this evening; and that the a -mail addresses of the OPA be posted
on the Town's website, to allow residents to send in their questions and obtain answers.
ITEM #6-8
. 27 -
COUNCIL - MAY 137 2008
General Committee Report No. 08-21
Wednesday, April 30, 2008
Mayor Morris requested that the PowerPoint Presentations shown at this meeting be
made available to Council and to the public, and Mayor.Morris also suggested that
Council direct staff to bring back this information in the form of a report for Council
consideration.
The CAO advised that the Town of Aurora website has a page dedicated. to the OPA
Power Generation issue, and further advised that on that site there are links to
background reports, extracts of Council decisions, contact information for the OPA and
background information posted, as well as a forum for residents to send in their
questions, which would-be directed to the appropriate people to follow-up. Mr. Rogers
advised that the PowerPoint presentations from this meeting and follow up information
will be posted on this site.
General Committee recommends:
THAT the questions and answers be summarized by staff and brought
back to a Council or General Committee meeting; and
THAT the questions which were not asked also be provided to Council so
that answers may be obtained and provided under separate cover.
CARRIED
Vlll ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:00 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-21 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, AAAY 13, 2008.
AHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY CLERK
ITEM #6-9
. 28 -
COUNCIL - MAY 13, 2008
ITEM # 7 - 1
AunoRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTE'S
NO. 08-22
Council Chambers
Aurora Town Hall
Tuesday, May 6, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor. MacEachern in the Chair; Mayor Morris,
Councillors Buck, Collins-Mrakas, Gaertner (left at
8:00 p.m. and returned at 10:23. p.m.), Granger,
McRoberts and Wilson
MEMBERS ABSENT (1 vacant office)
OTHERATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director of Financial Services/ Treasurer, and
Council/Committee Secretary.
Councillor MacEachern called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Councillor MacEachern declared an interest regarding item 4 on the Closed
Session agenda and advised that she would not be participating in the
discussion.
11 APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Delegation b) — Change in Speaker
Mr. Larry Palmer, Executive Director
Community Living
➢ Additional information— Delegation c)
New Delegation d)
Mr. Don Dussault—Manager, Real Estate Development
Imperial Oil Limited
Re: Item 17 - PL08-039 — Full Service Gasoline Pumps
➢ New Delegation e)
Mr. Claudio Brutto
-- Re: Item 14 - PL08.034 —Approval of Regional Official Plan Amendment
No. 53 for the Aurora 2C Planning Area
-29-
COUNCIL - MAIPGi'3rai, Y%Ittee Report No.08-22
Tuesday�,lGl'a"y 6, 2008
➢ New Item 31
LSAC08-04 — Leisure Services Advisory Committee Meeting Minutes
April 17, 2008
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 08-18, April 7, 2008
General Committee Meeting Minutes, 08-19, April 15, 2008
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-18 and the
General Committee Meeting minutes 08-19 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 6, 8, 9, 1.1, 14, 16, 17, 21, 22, 23, 24, 25 and 30 were identifiedfor
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
ITEM # 7 - 2
THAT the following recommendations respecting the matters listed as j
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. EDAC08-04 — Economic Development Advisory Committee Meeting Minutes
April 10, 2008 -
THAT the Economic Development Advisory Committee Meeting minutes
from the April 10, 2008 meeting be received and the recommendation's
contained therein be approved.
3. GA08.04 — Graffiti Abatement Ad Hoc Committee Meeting Minutes
April 17, 2008
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the
April 17, 2008 meeting be received and the recommendations contained
therein be approved.
4. ARTS08-04— Arts and Culture Advisory Committee Meeting Minutes
April 24, 2008
THAT the Arts and Culture Committee Meeting minutes from the April 24,
2008 meeting be received and the recommendations contained therein be
approved.
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COUNCIL - MAYG1131a ittee Report No. 08-22
Tuesday, ay 6, 2008
ITEM # 7 - 3-
5. CS08.017— Council Pending List
(deferred from April 22, 2008 Council)
THAT report OS08-017 be received for Information purposes.
FS08-019 —2008 Municipal Road and Bridge Infrastructure Investment
(deferred from April 22, 2008 Council)
THAT a by-law be passed to acknowledge the Town of Aurora will receive
$647,113 in provincial funding, as committed through the province's 2008
Municipal Road and Bridge Infrastructure Investment; and
THAT a new Obligatory Reserve fund be established called the Municipal
Road Infrastructure Investment Fund; and
THAT, when the money Is received, it be deposited into the Municipal
Road Infrastructure Investment Fund until Council decides on -a project in
which to Invest these funds.
10. ADM08-008 — Aurora Heritage Centre— Termination of Lease
with Aurora Historical Society
THAT the Mayor and Town Clerk be authorized by Council to execute the
attached agreement terminating the lease with the Aurora Historical
Society agreement for the building located at 22 Church Street (the
"Aurora Heritage Centre"), in the Town of Aurora, as attached to report
ADM08-008.
12. LS08-022 - Property Use Agreement
THAT Council authorize the Mayor and Clerk to execute a Property Use
Agreement between the Town of Aurora and 1207309 Ontario Inc.
(Magna) for the year 2008 as required to facilitate the Aurora Youth
Soccer Club's use of the Magna lands.
13. LS08-023 —Tender LS2008-29 Asphalt Paving and Concrete Works
for Ada Johnson Park
THAT Council accept the tender submitted by the low bidder, Lincoln
Paving and Contracting Limited for the asphalt paving and concrete
curbing works associated with the construction of Ada Johnson Park.
15. PL08-036 —Application for Site Plan Approval
Delrin Investments Inc.
Lot 8, Plan 65M-3974
224 Don Hillock Drive
File D11-01-08
THAT report PL08-035 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a Site Plan Agreement
between the owner and the Town of Aurora to permit the construction of a
single storey, 3,340 square metre (36,000 square feet) industrial building.
SSE
COUNCIL - MAJG gr Mggittee Report No. 08.22
Tuesday, May 6, 2008
ITEM #7-4
18. PL08.041 — Draft Plan of Condominium Application
Cherry Hill Park Developments Inc.
125 Don Hillock Drive, Lot 14, Plan 66M-3974
File 007.01.08A
THAT the proposed Draft Plan of Standard Condominium D07-01-08A,
prepared by Tom A. Senkus, File 07-94, dated March 7, 2008 be
approved by the Town of Aurora, subject to Conditions of Approval
attached as Appendix "A" being fulfilled prior to final approval; and
THAT, following the prescribed Draft Plan of Condominium notification
period, staff prepare the requisite Condominium Agreement for signature
by the Owner; and
THAT the Mayor and Clerk be authorized to execute a Condominium
Agreement between The Corporation of the Town of Aurora and Cherry
Hill Park Developments Inc.; and
THAT the Mayor and Clerk be authorized to execute all documents
necessary to give effect to same.
19. PW08-013—MachelIAvenue Reconstruction —Tender Res uIts
THAT Council receive report PW08-018 (Machell Avenue Reconstruction
—Tender Results) for information; and
THAT Council approve additional funding in the following amounts for this
project to meet the funding requirements for the Town's agreed portion of
the project based on the results of the tender issued by the Region of
York:
a) $72,431,56 from the Municipal Capital Reserve; and
b) $129,776.30 from the Water/Sewer Reserve.
20. PW08-020 —Award of Contract for Consulting Services -
Reconstruction of Richardson Drive, Lee Gate,
Hutchinson Road, Patrick Drive and Webster Road
Results of Request. for Proposals
THAT the Director of Public Works be authorized to sign an Engineering
Agreement with Cole Engineering Group Ltd. for the provision of
consulting services for the preliminary and detail design for the
reconstruction of Richardson Drive from Murray Drive to Child Drive, Lee
Gate from Richardson Drive to Henderson Drive, Hutchinson Road from
Richardson Drive to Patrick Drive, Patrick Drive from Hutchinson Road to
Glass Drive and Webster Road from Hutchinson Road to Patrick Drive at
a cost not to exceed $67,660, exclusive of GST.
26. Correspondence from Mr. Peter Love
Ontario's Chief Energy Conservation Officer
Re: Energy Conservation Week— May 25-31, 2008
THAT the Town of Aurora declare May 25 — 31, 2008 Energy
Conservation Week.
27. Correspondence from Parks and Recreation Ontario
Re: Recreation and Parks Infrastructure
THAT the correspondence from Parks and Recreation Ontario be received
for information.
-32-
COUNCIL - MA)G4i3pZ809Ittee Report No. 08-22 .
Tuesday, May 6, 2008
ITEM #7-5
28. Correspondence from the City of Kingston
Re: The Right to Dry Initiative
THAT the correspondence from the City of Kingston regarding The Right
to Dry Initiative be received for Information.
29. _ Correspondence Tabled by Councillor Buck
Re: S.O.Y.R.A. Issue
THAT the correspondence tabled by Councillor Buck regarding the
S.O.Y.R.A. issue be received for information.
31. LSAC08-04— Leisure Services Advisory Committee Meeting Minutes
.April 17, 200a
THAT the Leisure Services Advisory Committee Meeting minutes from the
April 17, 2008 meeting be received and the recommendations contained
therein be approved.
CARRIED
VI 'DELEGATIONS
(a) Ms Mary -Frances Turner, Vice President and Mr. David Clark,
Chief Architect - York Region Rapid Transit Corporation
Re: North YongelDavis Drive Class EA - Rapid Transit Alignments
Ms Mary -Frances Turner addressed General Committee. to provide an overview
of future plans regarding rapid transit through Aurora. Mr. David Clark provided
an explanation of how the rapldways would work their way along Yonge Street
through Aurora.
General Committee recommends:
THAT the comments of the delegates be received.
CARRIED
(b) Mr. Larry Palmer, Executive Director - Community Living
Re: Community Living Month -
Mr. Larry Palmer addressed General Committee to advise of Community Living
Month and to request a proclamation for the month of May. Mr. Palmer provided
a list of events which are taking place, such as:
Appetite for Awareness Lunch — Wednesday, May 14, 2008
Community Living Day at Queen's Park —Thursday, May 15, 2008
Tim Horton's Spring Swing Golf Tournament — Thursday, May 29, 2008
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
-33-
COUNCIL - MAlf�9n3ralj"rp ylttee Report No.08-22
Tuesday, ay 6, 2008
ITEM #7-6
(c) Ms Jane Reeves '
Re: Item 1(9) -Traffic Safety Advisory Committee Meeting Minutes
Speed Concern on Cousins Drive
Ms Jane Reeves addressed General Committee to request traffic calming in the
area of Cousins Drive in order to increase safety fbr residents and visitors to the
area.
General Committee recommends:
THAT the delegate's presentation be referred to the Traffic Safety
Advisory Committee and that the delegate be requested to make 'a
presentation to the Traffic Safety Advisory Committee.
CARRIED
(d) Mr. Don Dussault, Manager, Real Estate Development, Imperial Oil
Re: Item 17 - PL08-039 - Full Service Gasoline Pumps
(Added Item)
Mr. Don Dussault addressed General Committee to advise that Imperial Oil has
made many provisions for full service at their gas stations, including:
➢ Accommodating full service requests through prior arrangements
➢ Providing a toll free phone number
➢ Posting appropriate signage
➢ Providing full service at self serve prices
Providing wheelchair ramps
➢ Providing wide aisles
➢ Providing tow, accessible gas pumps
Speed pass payment capability
Mr. Don Dussault stated that, should a requirement now be put in place that full
service must be provided at this location for six hours per day it would put them
at a competitive disadvantage, as gas stations which are already operational
would not have this requirement.
General Committee recommends:
THAT the comments of the delegate be received
CARRIED
Councillor Gaertner left the meeting at 8:00 p.m.
General Committee recommends:
THAT item 17 be brought forward for discussion.
CARRIED
17. PL08-039 - Full Service Gasoline Pumps
General Committee recommends:
THAT the Procedural By-law be waived in order to allow Mr. Don Dussault
to answer further questions.
CARRIED
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COUNCIL- MAYTG n3raFfjgtygittee Report No, OB-22
TuesdayyllGGll''a''y 6, 200B
ITEM #7-7
General Committee recommends:
THAT the staff recommendation not be approved; and
THAT the site plan amendment application proceed; and
THAT further deliberations take place between staff, the Ministry of
Citizenship and appropriate industry personnel regarding making the
regulations feasible; and
THAT status quo be followed; and
THAT the Town of Aurora's website provide information and phone
numbers pertaining to gas stations providing full service to persons
with disabilities with advance notice.
CARRIED
General Committee recommends:
THAT Mr. Claudio Brutto be allowed to address General Committee
pertaining to item 14.
CARRIED
(e) Mr. Claudio Brutto, Brutto Consulting
Re: Item 17 • PL08.034 -Approval of Regional Official Plan
Amendment No 53 for the Aurora 2C Planning Area
(Added Item)
-Mr. Claudio Brutto addressed General Committee in support of the staff
recommendation. Mr: Brutto requested that the land owners work hand in hand
with staff and Council at interim stages in order to share ideas.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 14.
CARRIED
General Committee recommends:
THAT item 14 be brought forward for discussion.
CARRIED
14. PLOB-034 - Approval of Regional Official Plan Amendment No 53
for the Aurora 2C Planning Area
General Committee recommends:
THAT the matter be deferred until such time that Financial Strategy
is undertaken to outline sound fiscal management strategies, to
eliminate negative financial impact of growth on the existing tax
base.
CARRIED
-35-
COUNCIL - MAlfGgn�raF}'ryryyrittee Report No. 08-22
Tuesday, ay 6, 2008
ITEM #7-8
General Committee recommends:
THAT item 16 be brought forward for discussion.
CARRIED
16. PLOB-038 —Site Plan Application
Whitwell Developments Limited
(Smart Centres Phase II)
Block 1 Plan 65M-3819, Part of Lot 21, Concession 3
File Dll-15.07
General Committee recommends:
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning and Development Services be authorized to execute
a site plan agreement between Whitwell Developments/Smart Centres
and the Town of Aurora respecting the construction of Phase II of the
regional commercial shopping centre at the north west corner of
Wellington Street East and First Commerce Drive; and
THAT, prior to the execution of the agreement, the site plan
1 agreement be presented to Council.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. TSAC08-02 — Traffic Safety Advisory Committee Meeting Minutes
April 9, 2008.
(9) Speed Concern on Cousins Drive
General Committee recommends:
THAT the matter be referred back to the Traffic Safety Advisory
Committee.
CARRIED
(10) Town of Newmarket Resolution R1-2008 - Re: Disabled Parking
General Committee recommends.,
THAT the matter be referred back to the Traffic Safety Advisory
Committee for clarification.
CARRIED
General Committee recommends:
THAT the balance of the Traffic Safety Advisory Committee Meeting
minutes from the April. 9, 2008 meeting be received and the
recommendations contained therein be approved. \" i
CARRIED
-36-
COUNCIL - MAYGIr3ragbe iitteeReportNo.08-22
Tues3ay, May 6, 2008
ITEM #7-9
6. FSOB-018 — St. John's SideroadlBathurst Pumping Station Capital Project
. (deferred from April 22, 2008 Council)
General Committee recommends:
THAT report FSOB-018 be received; and
THAT the Town establish a Capital Project for the St. John's
Sideroad/Bathurst St. Pumping Station in the amount of $620,261, to be
recovered from the Sanitary Sewers Development Charge Reserve Fund;
and
THAT $230.720 be transferred from the Sanitary Sewers Development
Charges Reserve Fund with $163,976 going to the Roads and Related
Development Charge Reserve Fund and $66,744 to the Water
Development Charge Reserve Fund.
CARRIED
8. AOM08-006 — 2007 Annual Report
General Committee recommends:
THAT the 2007 Annual Report for the Town of Aurora be received as
information; and
THAT the message he amended to reflect that it is from the Mayor,
Council and CAO.
CARRIED
9. ADM08-007 — Request for Proposal for Corporate Structure Review
General Committee recommends: THAT the Proposal for Organizational Review, attached to report ADMOB-
007, be issued as part of the Request for Proposals for consultants for the
Corporate Organizational Structure review of the Town of Aurora, with the
following amendments:
Y Section 3.2— Organizational Structure
The role and responsibilities of the Chief Administrative Officer
(CAO) in respect to the legislative requirements placed on this
position, and the expectations of this (remove) Council.
Y Section 4.2—Council Liaison Committee-4 Members of Council
An Ad Hoc Committee of Council consisting of four members of
Council will provide the opportunity for the Consultant to liaise with
Council during the entire length of the project on an as needed
basis.
Y Section 5.1 — Consultant Study Team
The consultant will report to the CAO and Council.
-37-
COUNCIL - MAIfGt}{d5a(d088itteeReport No. 08-22
Tuesday, May 6, 2008
ITEM #7-10
➢ Section 5.2 — Deliverables
The consultants may be required to make two electronic
presentations to Council as required by the CAO.
Electronic copies of all reports are to be provided to the Town of
Aurora and will be the property of the Town of Aurora Council
CARRIED
11. LS08-021 —Pathway Lighting Lambert Willson Park
General Committee recommends:
THAT Council authorize expenditure not to exceed $16,000.00 for the
purchase of additional walkway light fixtures for Lambert Willson Park.
CARRIED
21. LSOO-026 — Dove 2008 (Determined to Oppose Violence Everywhere)
General Committee recommends:
THAT this report be received by Council for information; and
THAT the rental fee be waived.
CARRIED
Councillor Gaertner returned at 10:23 p.m.
General Committee recommends:
THAT the meeting be extended to 11:00 p.m.
CARRIED
22. CS08-018 — Codes of Conduct for Members of Council and Committees
General Committee recommends:
THAT report CS0B-018 be received and that the Code of Conduct for
Members of Council and the Code of Conduct for Members of Advisory &
Statutory Committees included as.Appendix #1 and #2 to this report be
adopted, subject to the following revisions:
Section 3—Communications and Media Relations
Remove the following:
Official information. related to decisions and resolutions made by
Council will normally be communicated to the community and the
media in an official capacity by the Mayor or designated staff
member or through a Press Release issued by the Corporation.
-38-
COUNCIL - MAlf�9n3r, gggitfee Report No. DO.22
Tuesday, ay 6, 2008
ITEM # 7 - 11
Section 9 — Professional Development
Change wording as follows:
Members have the opportunity to promote, support, pursue and partake
in opportunities for professional development, including but not limited to
Federal, Provincial and Municipal conferences, seminars and workshops.
Council Members are encouraged to stay updated on issues and trends
so that they can be as efficient and effective as possible in the carriage of
their duties and responsibilities.
CARRIED
General Committee recommends:
Section 12 — Compliance with the Code — Complaint Protocol
THAT staff report back on the operational aspect of Part A.
DEFEATED
23. FS08-022 — Central York Fire Services Surplus
General Committee recommends:
THAT the $59,112,00 received from the Town of Newmarket as the Town
of Aurora's share of the interest accrued on the accumulated surplus be
transferred to the Fire Services Discretionary Reserve Fund; and
THAT, notwithstanding Schedule D of By-law 2001-146, Council
advise the Joint Council Committee — Central York Fire Services
(JCC) that, due to the magnitude of the current operating surplus,
that the pro -rated percentage share of the reserve be returned to the
Town of Aurora.
CARRIED
24. Correspondence from Mayor Morris
Re: GO Train Parking
General Committee recommends:
THAT the Town send a letter to Mr. Gary McNeil, Managing Director &
CEO at GO Transit, asking that they expeditiously address the
parking needs at the Aurora GO Station.
CARRIED
25. Correspondence from The Salvation Army
Re: A Dollar A Day for the Month of May
(deferred from April 22, 2008 Council)
General Committee recommends:
THAT Council endorse the request by The Salvation Army to challenge
the employees of the Town of Aurora to save a dollar a day for the month
of May for Red Shield month.
CARRIED
-39-
COUNCIL -MAlf RTraWM!tteeReportNo.08-22
Tuesday, May 6, 2008
General Committee recommends:
THAT the meeting be extended to 11:05 p.m.
CARRIED
30. Aurora Heritage Centre Draft Floor Plans (Novita Strat Plan)
(Tabled by Councillor Gaertner)
General Committee recommends:
THAT the Aurora Heritage Centre Draft Floor Plans (Novita Strat Plan) be
received for information.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
General Committee recommends:
THAT a Notice of Motion to reconsider the motion related to having a by-
election be accepted.
DEFEATED
ITEM#7-12
Mayor Morris inquired about the reassessment of the northeast quadrant, to .
which the Director of Public Works responded that traffic counts will be done in
the Spring and that any work being carried out in the area is repair work and not
related to traffic calming.
Mayor Morris inquired about the status of the pesticide by-law and any.spraying
that is being done. The Director of Leisure Services responded that the warning
tracks and the bottom of the backstops at the ball diamonds are being sprayed to
remove weeds and grass growth; Roundup is being sprayed in Lambert Willson
Park; and horticultural vinegar is being sprayed at the ball diamonds adjacent to
schools. The Director of Corporate Services responded that the report regarding
pesticides, as well as the draft by-law will be on the May 20°i General Committee
agenda.
X CLOSED SESSION
Personal Matter
General Committee recommends:
THAT Council resolve into a Closed Session to consider a personal matter
regarding employment of new staff.
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11 20 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-22 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, MAY 13, 2008.
-40-
COUNCIL - MAY 13, 2008
ITEM #8-1
TOWN OF AURORA
AUP,O- RA COUNCIL. REPORT No. CS08-020
SUBJECT: Vacancy Office of Councillor
FROM: Bob Panizza, Director of Corporate Services
DATE: May 13, 2008
RECOMMENDATIONS
THAT Council provide direction on this matter.
BACKGROUND
On Thursday April 24, 2008 Councillor Grace Marsh submitted her resignation from the
office of Councillor for the Town of Aurora. As a result Council was required to begin the
process,to fill the vacancy, and a Special Council meeting was convened on Monday April
28, 2008 to determine the methodology in filling the vacancy.
Atthe aforementioned meeting Council, in compliance with Section 262(1) ofthe Municipal
Act, adopted the following motion:
"That the Council seat formerly held by Councillor Marsh be declared vacant."
CARRIED
A subsequent motion was then presented to fill the vacancy through.a by-election, however
that motion was defeated due to a tie vote:
"That a by-election be called to fill the vacant Councillor's office."
DEFEATED
A new motion was then presented to appoint the 9th individual that was in the November
2006 election however this motion was deferred in order to obtain legal advice on any
conflict between the Municipal Act and the requirements in the Town's Procedural By-law.
"That Council appoint the 9`h individual that was in the November 2006 election."
"That this motion be deferred to the next Council meeting."
CARRIED
-41 -
COUNCIL - MAY 139 2008
ITEM #8-2
May 13, 2008 - 2 - Report No. GS08-020
At the General Committee meeting of May 6, 2006 a further motion to reconsider the by-
election resolution was presented in accordance with Section 5.20 of the Town's
Procedural By-law. This motion however was defeated.
"That a Notice of Motion to reconsider the motion related to having a by-election be
accepted."
DEFEATED
COMMENTS
The staff report that was presented to Council on April 28, 2008 outlined the options that
Council could select to fill the vacancy in accordance with Section 263(1) of the Municipal .
Act namely:
a) rill the vacancy by appointing a person who has consented to accept the office if
appointed; or
b) require a by-election to be held to rill the vacancy in accordance with the
Municipal Elections Act 1996.
The action that was taken by Council at its meeting of April 28 defeated the motion for a
by-election, and furthermore as a result of the defeated resolution to reconsider the matter
at the General Committee meeting of May 6, it appears atthe moment, that the only option
that is now available to Council is the option to fill the vacancy by appointing a person who
has consented to accept the office.
Notwithstanding the foregoing attempt to reconsider the motion for a by-election that was
presented at the General Committee meeting of May 6, it would appear that the matter of
reconsideration may still be an open option.
According to Section 15.20(h) of the Procedural By-law that deals with the matter of
reconsideration it states:
"Once a resolution/by-law has been the subject of a motion to reconsider duly
seconded and voted on, such resolution/by-law may notagain be reconsidered until
six months after its original enactment or no resolution to reconsider may itself be
the subject of a motion to reconsider,
However, Section 14.2 of the Procedural By-law states:
"No discussion or recommendation of the General Committee shall constitute an act
of Council unless such recommendation is adopted by Council."
BE,yM
COUNCIL - MAY 13, 2008
ITEM # 8 - 3
May 13, 2008 - 3 - Report No. CS08-020
According to the opinion provided by the Solicitor it appears that the issue of the
reconsideration motion has not been finalized and that an opportunity still exists to discuss
the issue of the reconsideration until the motion that was presented at the General
Committee meeting of May 6 is ratified by Council
Historical Information
From a historical prospective, it appears that the appointment of Members of Council has
occurred in the past namely, 1973 (January and October), 1965 and 1962. The following
summarizes those appointments:
In January 1973 former Mayor Dick Illingworth relinquished the Office of Mayor
due to an employment conflict. Thereafter, Councillor Evelyn Buck was
appointed as Mayor and Mr. William Trent was appointed Councillor to fill the
position on Council vacated by Councillor Buck who became Mayor.
In October 1973 Councillor D. Roberts resigned and Mr, J. Williamson was
appointed as Councillor to fill the vacancy on Council.
In March 1965 Deputy Reeve S. G.-Patrick was appointed to fill the position of
Reeve and Councillor Simmons was appointed to fill the position of Deputy
Reeve. Mr..William Trent was then appointed Councillor to fill the position on
Council vacated by Councillor Simmons who became Deputy, Reeve.
In June 1962 Councillor W. Davidson died and Mr.'G. Sinclair was appointed to
fill the vacancy on Council.
Public Input
Over the past two weeks, the Town has received numerous e-mails supporting both a
by-election and an appointment., Attached as Appendix #1 to this report, is a summary
of the names of individuals who submitted e-mails. Although some of the a -mails are in
the form of,a petition, the bulk of these, appear to be in support of a by-election.
CONCLUSION
Unless an alternative resolution is presented, the original motion presented at the Council
meeting of April 28 and deferred to the Council meeting on May 13, is the motion that
needs to initially be resolved by Council namely:
"That Council appoint the 9`" individual that was in the November 2006 election."
A copy of the draft by-law to appoint a member of Council is attached as Appendix #2.
-43-
COUNCIL - MAY 13, 2008
ITEM #8-4
May 13, 2008 - 4 - Report No. CS08-020
OPTIONS
Based on the resolution that was presented at the Council meeting of April 28 and deferred
to the meeting of May 13, the only option available at this time is to fill the vacancy on
Council by appointing a person who has consented to.accept the office.
FINANCIAL IMPLICATIONS
Should Council choose to appoint a member to Council, the costs associated with this
would be minimal.
LINK TO STRATEGIC PLAN
Goal D — Ensure transparent, accountable and open governance in concert with informed
and involved citizens.
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision making.
ATTACHMENTS
Appendix #1 — Summary of e-mails from residents
Appendix #2 — Draft By -jaw
PRE -SUBMISSION REVIEW
Prepared by: Bob Panizza ext. 4221
A417- -
Bob Panizza
Director of Corporate Services
John S. Rogers
C. A. O.
-44-
COUNCIL - MAY 135 2008
ITEM # 8 - 5
Summary of a -mails Submitted by Residents
1. Those In Favour of a By-election
Alex S. Ansell
Greg Way
Bill Hogg
Sean Herbinson
Dennis Collins
'Mike Robertson
Allan Courneya
Nancy L. Locking
Paul C. English
Allan Church
Steve Hinder
Eric McCartney
Geoffrey Dawe
Charles Levine
Kathy Banks
Majella Power
Edna Collins
Kim Pattillo
Kimberley Kerr
Bruce Walkinshaw
Hank VanBakel
Bruce Heffer. .
Alan Keast
Tom Connor
Don Constable
Elizabeth Cornacchia
Donald J. Harrison
2, Those In Favour of an Appointment
Angela Daust
Catalina David
Nelson Morales
Mike Szornyi
Walter Mestrinaro
Peter Craig
APPENDIX #1
Anne Scott
Alan Scott
William Croker
Diane Croker
Diane Garcia
Michael Sharp
Heather Sisman
Dr. Christopher Tsang
Megan IIonsberger-Turtle
Lloyd Moore
R. Bruce Orrell
Mary Rogers
Brian Wilson
Carol Sharp
Kathy Russell
Reg Schade
Matthew Pattillo
John Pattillo
Justin Verity
Patricia Damphouse
Christine Gardner
Greg Collett
Elizabeth Bishenden
Shane Eickmarm
Gordon Marshall
Leslie Ainborski
-45-
COUNCIL - MAY 139 2008
ITEM #8-6
Summary of a -mails Submitted by Residents
1. Those In Favour of a By-election
Alex S. Ansell
Greg Way
Bill Hogg
Sean Herbinson
Demos Collins
Mike Robertson
Allan Courneya
Nancy L. Locking
Paul C. English
Allan Church
Steve Hinder
Erie McCartney
Geoffrey Dawe
Charles Levine
Kathy Banks
Majella Power
Edna Collins
Kim Pattillo
.Kimberley Kerr.
Bruce Walkinshaw
Hank VanBakel
Bruce Heffer. .
Alan Keast
Tom Connor
Don Constable
Elizabeth Comacchia
Donald J. Harrison
2. Those In Favour of an Appointment
Angela Daust
Catalina David
Nelson Morales
Mike Szornyi
Walter Mestrinaro
Peter Craig
APPENDIX #1
Anne Scott
Alan Scott
William Croker
Diane Croker
Diane Garcia
Michael Sharp
Heather Sisman.
Dr. Christopher Tsang
Megan Honsberger-Turtle
Lloyd Moore
R. Bruce Orrell
Mary Rogers
Brian Wilson
Carol Sharp
Kathy Russell
Reg Schade
Matthew Pattillo
John Pattillo
Justin Verity
Patricia Damphouse
Christine, Gardner
Greg Collett
Elizabeth Bishenden
Shane Eickmann
Gordon Marshall
Leslie Amborski
COUNCIL - MAY 13, 2008 ITEM # 8 - 7
Panizza, Bob
From: Alex S-Ansell ,
Sent: Monday, April 28, 2008 10:52 AM
To: Morris, Phyllis; McRoberts, Bob; MacEachern, Evelina; Gaertner, Wendy; Buck, Evelyn;
Granger, Stephen; Collins-Mrakas, Alison; Wilson, Al
Cc: Panizza, Bob
Subject: Council -Vacancy .
Mayor and Members of Council:
I have read with concernAboutthe untimely resignation of Grace Marsh with reasons
undisclosed at this time. This is an unfortunate incident and it leaves a large void in
the conduct of council activities. Of the 3 alternatives outlined in our local paper to
fill this void, I believe the ONLY fair alternative for the population of Aurora is to
call a by-election. Ms. Marsh was elected by the people and as there are approximately
two and one-half years remaining. in the term of this council, her replacement should also
be elected by the people.
Alex S. Ansell
- 47
COUNCIL - MAY 13, 2008 ITEM # 8 - 8
Panizza, Bob
From: Greg Wai
Sent: Monday; April 28, 2008 9:36 AM
To: Panizza, Bob
Subject: By-election
Dear Mr. Panizza:
As a resident -tax payer in the Town of Aurora, I am writing to you with a serious concern about the process of
selecting
a new councillor to replace Councillor Marsh.
It is very unfortunate that Councillor Marsh felt her only option was to vacate .her seat in council; but since there is
no chance that she will change her mind, I am writing to remind you that the only truly democratic way to choose
her successor is through a by-election. If the mayor and council truly believe in. transparent government and due
process, as they claim to, then you must call a by-election so that the taxpayers of this town have their due input
into who the next cobncillorwill bel
This new councillor will inherit a 2 year term, and therefore should be the BEST candidate for the job, at this point:
Much has changed since the election in 2006, and as a citizen, 1 want an opportunity to vote for the person whom
I feel is the best qualified for the job
I respect your integrity Mr. Panizza and as the Town Clerk I expect you to do what is best for the citizens of this
town.
Respectfully
Greg Way
�-1
-48-
COUNCIL - MAY 13, 2008
ITEM # 8 - 8
Panizza, Bob
From: Morris, Phyllis
Sent: Mondnv Anril 9R 2008 6:05 PM
To: McRoberts, Bob; Gaertner, Wendy; Buck, Evelyn; MacEachern, Evelina;
Granger, Stephen; Collins-Mrakas, Alison; Wilson, Al
Cc: Panizza, Bob; Rogers, John; Morris, Phyllis
Subject: Re: Council Vacancy
Thank you for sharing your opinion with Council - expressing what Council and the
Corporation should'do Re: a vacancy that.has opened up on the elected 2006 - 2010 Aurora
Town Council.
Council will take your comments and opinion into consideration when called upon to make
their decision/choice.
Sincerely.
Phyllis Morris
Mayor
-----Original Message ----
Prom: Bill Hogg <bill@billhogg.ca> -
To: McRoberts, Bob; Gaertner, Wendy;.,Buck, Evelyn; MacEachern, Evelina; Granger, Stephen;
Collins-Mrakas, Alison; Wilson, At; Morris, Phyllis
Sent: Sun Apr 27 17:25:18 2008
Subject: Council vacancy
I wanted to.let you know that I support holding a bi-election to determine the replacement
for Grace Marsh, To simply appoint someone will be seen as not giving the.citizens of
Aurora a voice. -
Mayor Morris promised in her inaugural address "I will work with Council and Town Staff to
make our municipal government more open, more transparent, more accountable and more
inclusive." I believe that a bi-election is the only road to honour this. promise.
While I recognize that there is a cost involved which could be avoided by appointing
someone to the role, I believe it is more important that the process be seen as.open and
transparentand that the citizens of Aurora know and recognize that you value their input.
After all, this person will be making decisions on their behalf for the next 2-1/2 half
years. Much greater sums have been spent on other issues that are no more important- than
who our decision -makers will be for the balance of the term.
The citizens deserve the right to decide who makes those decisions.
Cheers!
Bill Hogq
COUNCIL - MAY 13, 2008
ITEM # 8 - 10
Panizza, Bob i
From: Morris, Phyllis
Sent: Monday, April 28. 2008 10:02 PM
To:
Cc: ranizza, Bob; Smart, Robyn
Subject: Re: councillor Marsh's resignation
Thank you for your sharing your comments and opinion with Council.
Mayor Phyllis Morris
-----Original Message----- -
From: Sean Herbinson <sean@seanherbinson.com>
To: Wilson, Al; acollins@e-aur.ora.ca <acollins@e-aurora.ca>; McRoberts, Bob;
emacheachern@e-aurora.ca <emacheachern@e-aurora.ca>; Buck, Evelyn; Morris, Phyllis;
Granger, Stephen; "'wgaertner@e-aurora.ca. "' <°'wgaertner@e-aurora.ca."'>
Sent: Mon Apr 28 16:08:42 2008
Subject: councillor Marsh's resignation
Madam Mayor and members of Council
Given the unfortunate circumstance of Councillor Marsh's resignation, I would respectfully
request that a by-election be held to determine her successor -
Respectfully, - -
Sean Herbinson
-50-
COUNCIL - MAY 13, 2008
ITEM #8-11
Panizza, Bob
From:
Morris, .Phyllis
Sent:
Monday, April 28, 2008 10:03 PM
To:
Cc:
Nanizza, boo; >mart, Kooyn
Subject:
Re: Replacement Process for Councillor Marsh
Thank you for sharing your comments and opinion
Sincerely
Phyllis Morris
Mayor
-----Original Message----- From; Dennis Collins
To: Wilson, Al; acollins@e-aurora.ca <acollins@e-aurora.ca>; McRoberts, Bob;
emacheachern@e-aurora.ca <emacheachern@e-aurora.ca>; Buck, Evelyn; Morris, Phyllis;
Granger, Stephen; Gaertner, Wendy
Sent: Mon Apr 28 15:52:24 2008
Subject: Replacement Process for Councillor Marsh
Mayor Morris and Members of Council
I was disappointed to hear of Councillor Marsh's resignation. In order to maintain a
fully transparent and democratic process, i would strongly urge and support that 'a by. -
election be held to determine her successor.
Dennis Collins,
Dennis Collins,
Aurora, LAG 2Z1
-51-
COUNCIL - MAY 137 2008
ITEM #8-12
Panizza, Bob %
From: Morris, Phyllis
Sent: Monday. April 28, 2008 10:05 PM
To:
Cc: Panizza, Bob; Smart, Robyn
Subject: Re: Grace Marsh's Resignation
Thank you for sharing your comments and opinion with Council
Sincerely
Phyllis Morris
Mayor
-----Original Message -----
From; Mike Robertson <
To: Wilson, Al; acollins@e-aurora.ca <acolJJ.ns@e-aurora.ca>; McRoberts, Bob;
emacheachern@e-aurora.ca <emacheachern@e-aurora.ca>; Buck,. Evelyn; Morris, Phyllis;
Granger, Stephen; wgaertner@e-aurora.ca. <wgaertner@e-aurora.ca.>
Sent: Mori Apr 28 16:53:41 2008
Subject: Grace Marsh's Resignation
Madam Mayor and members of Council
Given the unfortunate circumstance of.Councillor Marsh's resignation, I would respectfully
request that.,a by-election be held to determine her successor.
Regards,
Mike Robertson
Aurora Resident -
-52-
COUNCIL - MAY 13, 2008
ITEM #8-13
Panizza, Bob
From: Morris, Phyllis
Sent: Mondav, April 28, 2008 10:06 PM
To:
Cc: Panizza, Bob; Smart, ttooyn
Subject: Re: replacement councillor
Thank you for, sharing your comments and opinion with Council
Sincerely
Phyllis Morris
Mayor
-----Original Messaqe
From: Courneya, ) :am>
To: Wilson, Al; acol.lins@e-aurora.ca <acollins@e-aurora.ca>; McRoberts, Bob;
emacheachern@e-aurora.ca <emacheachern@e-aurora.ca>; Buck, Evelyn; Morris, Phyllis;
Granger, Stephen; Gaertner, Wendy -
Sent: Mon Apr 28 15:51:15 2008
Subject: replacement councillor
Madam Mayor and members of Council
Due to Councillor.Marsh's resignation, I suggest that a by-election.be held to replace
her.
Signed
Allan Courneya
Aurora, ON
-53-
COUNCIL - MAY 13, 2008
ITEM #8-14
Panizza, Bob
From:
Morris, Phyllis
Sent:
Monday, April 28, 2008 10:42 PM
To:
Cc:
Panizza, Bob; Smart, Robyn
Subject:
Re: Grace Marsh Resignation
Thank you for sharing your comments and opinion with Council
Phyllis Morris
Mayor -
-----Original. Message -----
From: Nancy Locking
To: Morris, Phyllis -
CC: McRoberts, Bob; MacEachern, Evelina; Gaertner, Wendy; Buck, Evelyn; Granger, Stephen;
Collins-Mrakas, Alison; Wilson, Al
Sent: Mon Apr 28 09:13:16 2008
Subject: Grace Marsh Resignation
Mayor, Morris and Members of Council,
We understand that Grace Marsh resigned from -Council on April 24th and that there is a
Special Council meeting being held this evening to deal with this vacant seat.
We feel there is -no need to rush to fill this vacancy and would recommend that abi-
election be held in order that the Aurora taxpayers can vote for the candidate of their
choice.
Regards,
Ron & Nancy Locking
Nancy L. Locking
-54-
COUNCIL - MAY 13, 2008
ITEM #8-15
Panizza, Bob
From: Morris, Phyllis
Sent: Monday. April 28. 2008 10:44 PM
_ To:
Cc: Panizza, Bob; Smart, Robyn
Subject: Re: Vacancy on council
Thank you Paul for sharing your comments and opinion with Council
Regards
Phyllis Morris
Mayor
-----Original Messana------ -
From: pawl english
To: Morris, Phyllis; McRoberts, Bob; MacEachern, Evelina; Gaertner, Wendy; Buck, Evelyn;
Granger, Stephen; Collins-Mrakas, Alison; Wilson, Al -
Sent: Sun Apr 27 22:13:42 2008
Subject: Vacancy on council
Your Worship and Members of Council, I was extremely disappointed to hear that Grace Marsh
has withdrawn from Town Council. I had great hopes that she would share her considerable
knowledge of Taxation with Members of Council and the community at large.
However, that opportunity is lost. I look forward to her explanation.
I encourage Council to fill this Vacancy through a bi-election. I would appreciate the
opportunity to consider the candidates and make my own choice through the democratic
process.
Sincerely,
Paul C. English
-55-
COUNCIL - MAY 13, 2008
ITEM #8-16
Panizza, .Bob
From:
Morris, Phyllis
Sent:
Monday, April28, 2008 10:45PM
To:
Cc:
Panizza, Bob; Smart, Kobyn
Subject:
Re: Resignation of Grace Marsh & her Vacancy
Thank you Megan forsharingyour opinion with Council
Phyllis Morris
-----Original Message -----
From: honsbergertraffic
To: Morris, Phyllis; McRoberts, Bob; MacEachern, Evelina; Gaertner, Wendy; Buck, Evelyn;
Granger, Stephen; Collins-Mrakas, _Alison; Wilson, Al
Sent: Sun Apr 27 21:07:44 2008
Subject: Resignation of Grace Marsh & her vacancy
In light of Councillor Grace Marsh's resignation, I amin support of a by-election as a
means of filling the vacancy.
Regards, Megan llonsberger-Turtle
91-fle
COUNCIL - MAY 13, 2008
ITEM #8-17
Panizza, Bob
From:
Morris, Phyllis
Sent:
Tuesday, April 29, 2008 7:49 AM
To:
Panizza, Bob
Cc:
Smart, Robyn
Subject:
Fw: Support for bi-election
--,--Original Message -----
From; Morr;.c. vh,ni;�
To: _
Sent: Tue Apr 29 07:0 :22 2008
Subject: Re: Support for bi-election
Thank you for sharing your opinion with Town Council
" unless there are reasons for such an appointment that I'm not aware of. IF ?
I am not sure what you mean by this ?
Sincerely
Phyllis Morris
Mayor of Aurora
-----Original Message-----
From:
To: Morris, Phyllis
Sent: Mon Apr 28 22: :39:19 2008
Subject: Support for bi-election
Hi. Phyllis .
If you're keeping score, there are 4 voters at my house. -
I was disappointed with how you voted. You chose not to support a
bi-election. The process could have begun tomorrow, given time seemed to be a concern.
The point I thought would be clear to you speaks to the questionof finding the best
candidate. That would clearly be in the best interests of Aurora.
Who would be a better candidate? Some one brand new to the position or someone who has
been on council before and is familiar with process?
You know it takes a new person coniderable time to get up to speed and given you have a
number of very important issues to deal with would this not be the preferable way to go?
There just may be such a candidate, you would never know and miss a goat opportunity for
Your council if you simply appointed someone unless there are reasons for such an
appointment.that I'm not aware of.
Hope you're feeling better soon.
Steve
-57-
COUt&uLc111 FA*r4i*re`&dm1
ITEM # 8 - 18
Panjzza, Bob .
From: Geoff Dawe ( 1]
Sent: Monday, April 28, 2008 3:16 PM
To: Wilson, Al; Allison Collins-Mrakas (E-mail); McRoberts, Bob; MacEachern, Evelina; Buck, Evelyn;
Morns, Phyllis; Granger, Stephen; Gaertner, Wendy
Subject: Councillor Marsh's resignation
Madam Mayor and members of Council
Given the unfortunate circumstance of Councillor Marsh's resignation, I
would respectfully request that a by-election be held to determine her
successor. , -
Geoffrey Dawe -
COU LC9WI9 9V rq3 eZl U&'s resignation
ITEM #8-19
Panizza, Bob
From: Levine, Charles E I J
Sent: Monday, April 28, 2008 3:49 PM
To: Wilson, Al; acollins@e-aurora.ca; McRoberts, Bob; emacheachern@e-aurora.ca; Buck, Evelyn;
Morris, Phyllis; Granger, Stephen; "wgaertner@e-aurora.ca."
Subject: FW. Councilor Grace Marsh's resignation
Madam Mayor and members of Council:
Given the unfortunate circumstance of Councillor Marsh's resignation, 1
would respectfully request that a by-election he held to determine her
successor.
Charles Levine
-59-
COUNCIL - MAY 13, 2008
ITEM # 8 - 20
Panizza, Bob
From: Nancy Locking
Sent: Monday, April 28, 2008 9:13 AM
To: Morris, Phyllis
Cc: McRoberts, Bob; MacEachern, Evelina; Gaertner, Wendy; Buck, Evelyn; Granger, Stephen;
Collins-Mrakas, Alison; Wilson, At
Subject: Grace Marsh Resignation
Importance: High
Mayor Morris and Members of Council,
We understand that Grace Marsh resigned from Council on April 241h and that there is a Special Council meeting
being held this evening to deal with this vacant seat.
We feel there is no need to rush to fill this vacancy and would recommend that a bi-election be held in order that
the Aurora taxpayers can vote for the candidate of their choice. . .
Regards,
Ron & Nancy Locking .
Nancy L. Locking
t .. _.
-60-
COUNCIL - MAY 139 2008 ITEM # 8 - 21
Panizza, Bob
From: Kathy Banks
Sent: Monday, April 28, 2008 9:08 PM
To: Wilson, Al; McRoberts, Bob; Granger, Stephen; Buck, Evelyn; Gaertner, Wendy
Subject: Method for choosing a new councillor
To the councillors
I am sending this e-mail to you in response to your voiced desire to hear from the public re the matter of how to
choose a successor to Ms. Marsh -Special Council Meeting April 28/08.
As a long time resident/tax payer in the Town of Aurora, I feel very strongly that the only democratic way to fill an
empty seat is by a by-electionl
It is the residents of a municipality who get to choose who they would like to represent them, and with over 2
years left on the present term the residents should get the opportunity to elect the BEST candidate for the job.
Much has changed since the election of 2006, and the electorate deserve to have a choice'.
If you truly believe in the democratic process, there -can be NO other viable option other than this one.
The time and money spent on due process is the price we pay for a democratic society.
Pleas_ a feel free to contact me if you have any doubts of the intent of this letter or require any further explanation.
I will be most pleased to expound on my opinion.
Sincerely
Kathy Banks
191S E
COUNCIL - MAY 13, 2008
ITEM # 8 - 22
Panizza, Bob
From: honsbergertrafhc
Sent: Sunday, April 27, 2008 9:08 PM
To: Morris, Phyllis; McRoberts, Bob; MacEachern, Evelina; Gaertner, Wendy; Buck, Evelyn;
Granger, Stephen; Collins-Mrakas, Alison; Wilson,.Al
Subject: Resignation of Grace Marsh & her Vacancy
Importance: High
In light of Councillor Grace Marsh's resignation, I am in support of a by-election as a means of filling the vacancy.
Regards; Megan Honsberger-Turtle
-62-
COUNCIL - MAY 13, 2008
ITEM # 8 - 23
Panizza, Bob
From: paul english
Sent: Sunday, April 27, 2008 10:14 PM
To: Morris, Phyllis; McRoberts, Bob; MacEachern, Evelina; Gaertner, Wendy; Buck, Evelyn; Granger,
Stephen; Collins-Mrakas, Alison; Wilson, Al
Subject: Vacancy on council
Your Worship and Members of Council, I was extremely disappointed to hear that Grace Marsh has
withdrawn from Town Council. I had great hopes that she would share her considerable knowledge of
Taxation with Members of Council and the community at large.
However, that opportunity is lost. I look forward to her explanation.
I encourage Council to fill this vacancy through a bi-election. I would appreciate the opportunity, to
consider the candidates and make my own choice through the democratic process.
Sincerely,
Paul C. English
-63-
COUNCIL - MAY 137 2008 ITEM # 8 - 24
1.
Panizza, Bob
From: Anne Scott
Sent: Tuesday, April 29, 2008 9:54 PM
To: • Morris, Phyllis; McRoberts, Bob; MacEachern, Evelina; Gaertner, Wendy; Granger, Stephen;
Collins-Mrakas, Alison; Buck, Evelyn; Wilson, At
Subject: Councillor Vacancy - By-election required)
Mayor Morris and Councillors,
My husband and I watched with interest the TV broadcast of the special council meeting held April 28, 2008,
which addressed the vacancy created by Councillor Marsh's resignation.
We believe a by-election is the only option in a democracy and were very disappointed that this motion was
defeated (by a,4-4 tie). Mayor Morris, as the final vote, you had an opportunity to swing this vote in the
only democratic direction.
We do not agree with appointing a "Runner-up" from the November 2006 election to serve on the Council in
2008. This is an elected position, and should be chosen by the people of Aurora.
Thank you,
Anne and Alan Scott
Aurora
-64-
COUNCIL -MAY 139 2008
ITEM # 8 - 25
Panizza, Bob
From: Bill Croker
Sent: Tuesday, April 29, 2008 10:13 PM
To: Wilson, AI; acollins@e-aurora.ca; McRoberts, Bob; emacheachern@e-aurora.ca; Buck, Evelyn;
Morris, Phyllis; Granger, Stephen; "wgaertner@e-aurora.ca."
Subject: Grace Marsh Resignation
Madame Mayor and Members of Council
In light of the recent resignation of Councillor Grace Marsh, we would respectfully request that a by-election be
held to determine the new councillor.
Thank you
William & Diane Croker
-65-
COUNCIL - MAY 137 2008
ITEM # 8 - 26
Panizza, Bob
From:
Morris, Phyllis
Sent:
Thursday, May 01, 2008 9.24 AM
To:
Panizza, Bob
Cc:
Subject:
rw: Vacant uounuo seat
Bob.
Please add Michaels email to the record.
Please also send him a copy of the minutes from Mondays meeting
Thank yiou
Phyllis Morris
Mayor
-----Original Message -----
From: Michael Sharp
To: Mayor and Councillors
Sent: Thu May 01 09:20:05 2008
Subject: Vacant Council Seat
Please hold a by-election. Too much time has passed since the last election-. The also -sans
from the 2006 election can stand again, if, they so choose, and other interested parties
may come forward as candidates.
It's the fairest and most democratic solution.
Regards,
Michael Sharp
-66-
COUNCIL - MAY 13, 2008
ITEM # 8 - 27
Panizza, Bob
From: Heather Sisman ,
Sent: Thursday, May 01, 2008 9:42 PM
To: Mayor and Councillors
Subject: In Favour of a By -Election
Mayor Morris and Members of Council,
I was not surprised to hear that Cllr Marsh had tendered her resignation last week. Well, I was surprised
that she resigned, but not surprised by the reasons given.
I've sat in on every council meeting except one since the inaugural ceremony in December of 2006. I've
learned a lot from, and about, each of you simply by watching you in action, and it's always interesting
to read other people's interpretation of what I saw, whether it be in the Auroran, in the Banner, or on Clhr
Buck's blog. The more. information out there, the more open and transparent the entire process is , that
much I've learned for sure. I know that many of you have issues with the fact that Cllr Buck lays
everything out in her blog. What she's sharing with anyone who cares to read is her interpretation of all
that is going on in the town around us all. Having attended many council meetings this term - I know
that anyone could attend and see for themselves how it all transpires, but kudos to Cllr Buck for taking
the time to post her thoughts. I'm surprised that more of you don't do something similar. Each of you is
afforded the same opportunity.
I mad the election statistics, and was going to layout all the Pacts, etc, as I see them, but I trust you
already know them. Grace Marsh was elected by four thousand and some residents. They had their say
at the polls - and although I'm sure the have their own opinions about her resignation, the residents do
deserve to choose who the newest member of council will be. I don't think that an appointment is fair.
It's certainly not a fair assumption that all four thousand and some votes won by Cllr Marsh would have
gone to candidate 49 if Cllr Marsh had not run. Those votes may have been divided, they may all have
been given to one candidate, etc. Who's to say that candidates 9, 10, 11, 12, etc would not have come in
in the top 8 if the distribution of votes had been different. You gave us a choice in 2006 - I don't think
you can take it away now.
I can understand that the candidates who placed ninth, tenth, eleventh, etc... alt sold themselves well
during the campaign = and had the whole idea been discussed. openly - perhaps you could have swayed
me to think that appointing another candidate was appropriate. Hearing that there was a motion on the
agenda to simply appoint the ninth candidate on the same evening that the empty seat was formally
declared vacant was a shock. It certainly didn't strike me as very open and transparent. But.. maybe you
didn t get the whole story.
I don't know John Gallo personally - and I have no idea what his political background or beliefs are. But
I do know that John Gallo called Cllr Buck the day after the election and asked her for her seat? I don't
know his reasons, or whether he asked her to step down, or insisted she just stay home, or even whether
he said please and thank you, but I certainly think he's got the nerve of a canal horse. At that point in
time he didn't (obviously!) feel that the polling process held any merit - so I can't see why he should just
be 'brought in because there's a vacant seat. He did not get elected - and decided to find another way 'in'
- which was absurd, and unfair to the voters. I can only speak for myself - but I don't think that simply
plunking him in to the now vacant seat would be good business for the council at all.
-67-
COUNCIL - MAY 137 2008
ITEM # 8, 28
I think that in the interest of the transparency that I've heard about all over town..... let the people make
the choice. Even if the people vote to elect John Gallo - at least you'll all rest easy knowing that you
really truly are involved in a democracy. I bet they don't though.
I couldn't ask this question on Tuesday last, because I only thought of it once the meeting was in fill
swing - so I will ask it now in hopes that one of you can answer, please. Will there be opportunity (once
you've sorted out the technical details about the procedural by-law vs. the Municipal Act) and can bring
this back to the table - for the public to come out and say how they feel? An open forum public
meeting?? (Or would that incite a riot?) Or are you simply going to weigh all the emails and phone calls
you receive when you reconvene to make this decision?
See you all on Tuesday!
Heather Sisman
-68=
COUNCIL - MAY 137 2008
ITEM # 8 - 29
Panizza, Bob
From: Chris Tsang
Sent: Thursday, May 01, 2008 7:32 PM
To: Morris, Phyllis; McRoberts, Bob; MacEachern, Evelina; Gaertner; Wendy; Buck, Evelyn;
Granger, Stephen; Collins-Mrakas, Alison; Wilson, Al
Subject: Proper democratic governing
Importance: High
Dear Councillors,
Much has changed since November of.2006 and taxpayers of this Town
deserve the right to choose who they feel is the best person for the job.
There is no need to rush to fill this vacancy.
If you believe in democracy and open and transparent government, please do
the right thing and call a bi-election.
There are ample funds in the contingency reserves for situations such as this
need for a by-election.
Thank you for serving our community
Dr. Christopher Tsang
Business owner since 1991
Resident since 1994
69 -
COUNCIL - MAY 13, 2008
ITEM # 8 - 30
Panizza, Bob
From: glona and allan
Sent: Thursday, May 01, 2008 1:37 PM
To: Collins-Mrakas, Alison
Subject: Replace ment of Coucil members
Allison
It was good to see you last night I hope you understood all information it all seems to be Power against Clean
Air Jack seems to be great speaker good on his feet I will look forward the next reading.
I am not sure I understandhow council decide to replace Ms Marsh I only got the beginning 'of the meeting
and did not see the end.
I hope we will have a new election for the position I was not impressed with the people that was left
over the last election
I really feet that we should have by-election to get some new fresh idea on council this was to be a new
beginning but we have been left with some old ideas and we the people feel that we are left out of the loop
again . A by-election would serve to get some new today think into the TOWN maybe less fighting
and more results and less late nights the cost of the election is acceptable to get moving . Right now it appears
we have more (I am going to take my bat and go home ) . !1!11 Which we do not want.
Please keep me in the loop.
Regards
Allan Church
-70-
COUNCIL - MAY 133 2008
ITEM # 8. - 31
Panizza, Bob
From: Phyllis Morris [phyllis@phyllismorris.net)
Sent: Saturday, May 03, 2008 12,48 AM
To: Panizza, Bob
Cc: Smart, Robyn
Subject: Fwd: The By Election Debate
Begin forwarded message:
From: "Lloyd Moore"
Date: May 2, 2008 11:01:51 PM EDT (CA)
To: <allcouncillors@e-aurora.ca>
Subject: The By Election Debate
It was with great disappointment that I read about Councillor Marsh's resignation. Her's was a voice of
reason in an impossible situation -what a loss to the residents of Aurora.
have been following the election issue with interest in both the papers and on the
local cable station and I urge all members of Council to support holding a by
election so that today's residents of Aurora can exercise their democratic right. As
I listen to the opposing view citing time lost and costs involved 1 shake my head -
voting is one of our most fundamental rights.. Since November 2006 Aurora has
continued to grow and if Council (or the majority of it) decides to appoint, those ;
new residents will have lost that right.
In 2006, 198 votes is all that separated the 9th from the 12th candidate! Do I know what the platform
is for these candidates? Who can remember? Council by simply appointing one of them will
be arbitrarily providing the one appointed with an unfair advantage (ie. name recognition) over other
residents who may wish to put their name forward in the 2010 election.
Other cities have faced this very same decision as Aurora and in 2008, the Cities
of Quinte West, Fort Frances and Ajax have or will be holding a by election.
Maybe there are others.
I have been an Aurora resident for twenty-six years, voting is important to me
and my family - this email represents the opinion of the four eligible voters in this
house.
Guarantee our democratic voting right and let today's residents decide who should
represent us for the next two years plus!
Lloyd Moore
-71-
COUNCIL - MAY 13, 2008
ITEM # 8 32
Panizza, Bob
From: Phyllis Morris [phyllis@phyllismorris.net]
Sent: Friday, May 09, 2008 10:10 AM
To: R. Bruce Orrell
Cc:. Mayor and Councillors; Panizza, Bob
Subject: Re: Vacant Council Seat
Importance: High ,
Mr Orrell
Thank you for taking the time to write to Council .
Your opinions have been noted & your email has been forwarded to the Clerk, for the record .
Sincerely,
Mayor Phyllis M. Morris
On 9-May-08, at 9:54 AM, R. Bruce Orrell wrote:
Mayor Morris and Councillors,
I have been critical in the past of not only the current council but previous ones as well. One of the
benefits of our Country is the ability to criticize our governments. In all seriousness however, the
current council is by far the most unorthodox that Ihave ever seen and we are not even at the half-
way mark yet. You must all admit that in order for a councillor to resign her seaf,.things must be
really bad. Combine this resignation with the number of staff resignations that we have seen, and
you can clearly see there is a problem that must be recognized. It is up to you eight to resolve this
problem. You must get the public trust back on your side because right now, there is none. Mayor
Morris, you ran on a platform of "Openness and Transparency". I do not see either in your
management style and I am ashamed that I voted for you.
To the question at hand. You have declared a vacant seat on council. I read that a by-election is
not going to be held. SHAME ON YOU ALLM We are not at the half -way point of the term. The
candidate that came in 9th place in the election has been touted as the next councillor. Too much
time has lapsed to go back to this person. This council, after all of the stuff we have suffered
through,.owes this town a by-election. You can talk all you want about the cost. As a council, you
have thrown away significant amounts of money at less important things without batting an eye. If
you truly believe in Openness and Transparency, you will stop this Appointment stuff now and call
the by-election.
This whole thing shows why we need a ward system in this town as well. Had we been in a ward
system, a by-election would impact a smaller area and, one would think, cost less. While we're at
changing things, perhaps we should look at a Recall Mechanism too. This way, we can get rid of a
council that preached Openness and Transparency but never practises it.
By the way, if you are determined to appoint someone and you looking for someone to appoint, why
not me? .I'll keep you all honest.
-72-
COUNCIL - MAY 13, 2008
ITEM #8-33
Panizza, Bob
From: Eric
Sent: Sunday, May 04, 2008 9:30 PM
To: Mayor and Councillors
Cc:. Panizza, Bob
Subject: Eric McCartney - Points to consider
Dear Madam Mayor / Councillors:
I am certain you will agree that one of the highest priorities of Aurora Town Council is to decide what
method should be used to fill the current vacancy left from Councillor Marsh's resignation. .
l would like you to consider the following:
1. Let's say for example:. in 2006 Grace Marsh did not rum for Councillor. How would the votes
Ms. Marsh received from our Towns people be split among ALL the Candidates that ran for
election? Is it also possible that a number of people who did vote for Ms. Marsh would not have
voted at all? Who knows?
2. What if the people of Aurora request a re-count TODAY from the 2006 election from the
candidates that did not get in? Is this possible? NO
3. Time is of the essence I know, but the argument of council always being defeated just does not
fly. I am certain that the majority of items that will require councils vote will be carried if
council takes staff direction.
4. Nothing against the 9th / 1 Ou' / 10, ... candidates that did not get elected but is this truly what
our Town would like to see as our Councillor TODAY?
5. .Demographics, population, ... of our town has changed.
6. Council may be surprised to know the number of residents that have moved since the last
election. Does there vote still count? YES
7. Does Council have an idea on how many people moved into re -sale and newly constructed
homes since the last election? I think you would really be surprised. Don't these thousands of
residents require a say on who our new councillor should be? Since these new residents did not
live here in 2006 but pay taxes now is it possible that some of these residents may want a say?
YES.
8. I am certain you will agree that the workload for a councillor has certainly changed. Is it
possible that the people of Aurora would want a councillor that will work full-time for them
although the job is classified as a part-time position? I know I would.
9. Has Council directed the Director of Corporate Services to find out what the majority of other
towns our size have done when placed in this position well over a year since the last election?
10. If it is a concern to some current Councillors, (which I hope it is not) although approached to run
again, I do not plan on doing so if a By-election is called. I feel there are better candidates out
-73-
COUNCIL - MAY 13, 2008
ITEM # 8 - 34
there plus my current workload and volunteer work with three major societies has me hooked for
sometime.
In conclusion, from the information I have personally read and heard to date, plus the
questions / items I have raised above I would strongly urge Council to consider .
holding a By-election. In my opinion, this is one of the most important decisions you
will be making as a Councillor this term for numerous reasons. Please give it your
full attention and view all pros / cons.
I thank you all for your dedication to our town. Hang in there! O
Sincerely,
Eric
Eric John -Paul McCartney
Aurora, ON. -
-74-
COUNCIL - MAY 137 2008 ITEM # 81- 35
Panizza, Bob
From: Mary Rogers
Sent: Sunday, May 04, 2008 1122 AM
To: Mayor and Councillors
Subject: replacement for Grace Marsh .
It is my opinion that a by-election should be held to replace Grace Marsh. It is the fundamental
right of the citizens of Aurora that we should be given the opportunity to have a say in who will
sit on council.
Thank you
Mary Rogers
-75.
COUNPHUocMAY 13, 2008
ITEM # 8 - 36
n
Panizza, Bob
From:
Sent: Friday, May 02, 2008 10:41 AM
To: McRoberts, Bob
Subject: By Elections
Dear Councilor McRoberts;
I respectfully request that you and your fellow councilors vote to have
a by-election for the replacement of Grace Marsh.
This should be the citizens of Aurora choice and not the council. This is too serious of an issue to let 7 people made a decision.
Thank you
Brian Wilson
Aurora
-76-
COUNCIL , MAY 13, 2008
ITEM #8-37
Panizza, Bob
From: SHARP, Carol
Sent: Thursday, May 08, 2008 2:47 PM
To: McRoberts, Bob; MacEachern, Evelina; Morris, Phyllis; Wilson, Al; Granger, Stephen; Collins-
Mrakas, Alison; Gaertner, Wendy; Buck, Evelyn
Cc: Panizza, Bob
Subject: Reports in the Era -Banner of defeated by-election - how can that be when It was a Committee
meeting not a Council meeting?
Dear Members of Council,
I was very surprised to read that apparently it is "official" that there will be no by-election. I don't understand how
this could be declared "official", when the vote taken at a committee meeting must be ratified at a council
meeting. I understand the public has a right to be aware of the items to be decided in a council meeting in
advance of that council meeting.
Residents who attended or watched the special council meeting of Monday, May 5 were given the information that
this issue would come again at the next council meeting of Tuesday, May 13. That is their.expectation. Any
residents that will attend Tuesday's council meeting will learn that the members of council who required 'time' to
consult with the residents have since hastily 'defeated" any notion of a by-election at a GC meeting. It will be a
short, sharp shock to those residents expecting transparent and open government.
I would be very interested to learn of the tally of emails/contact for both sides of this issue. That would certainly
help me understand if the members of council are truly listening to the residents.
Sincerely,
Carol Sharp
This from the Era -Banner.
NO byelection for council seat
Aurora
May 08, 2008 09:56 PM
By: Simone Joseph
It is offclal: former councillor Grace Marsh will not be replaced through a byelection. -
Aurora council voted 5-3 Tuesday night against a byelection, meaning a replacement will likely be appointed.
Following Mrs. Marsh's resignation late last month, council had two choices to fill the seat: appoint a successor or
hold a byelection.
Since this resignation comes so early into the four-year term, most municipalities would consider a byelection rather
than an appointment, town clerk Bob Panizza said.
-- But a byelection could cost up to $40,000, he added.
_77-
COUNCIL - MAY 137 2008 ITEM # 8 - 38
The option to consider a byelection was defeated one week ago.
But, the motion was put backonthe tablethis week.
Councillor Alison Collins-Mrakas, who voted in favour, was disappointed by the results.
"I am a strong proponent of open and accountable government," she said.
Ms Collins-Mrakas is concerned about what she called 'the silent majority', people who assume there will be a
byelection.
"We got a huge influx of e-mail demanding a byelection," Ms Collins•Mrakas said.
"There are a constant stream."
Mayor Phyllis Morris said she has received about 20 petition -type e-mail messages from people on both sides of the
debate.
The anti-byelection messages argued the cost of a byelection would be closer to $100,000 than $40,000.
Many messages were against appointing a replacement and, instead, urged council to 'do the democratic thing' and
have a byelection, Ms Morris said.
Mrs Morris said she is concerned people are misinterpreting the idea of appointing a replacement.
"When they hear 'appointment', it makes it seem like we are appointing someone off the street," Ms Morris said.
Council will decide who is appointed as a replacement and how that person is appointed.
One option is to appoint John Gallo, who placed ninth in the last municipal election, just missing a spot on the eight -
person council, according to Mr. Panizza.
The appointment options will be discussed at the next council meeting May 13. - J
-78-
COUIft-Uct Vd0, 2008 .
ITEM #8-39
Panizza, Bob
From: Kathy Russell'
Sent: Saturday, May 03, 2008 7:37 AM
To: Mayor and Councillors
Subject: Bi-election needed
As a long-time Aurora resident 1 feel that a bi-election is the only
democratic way to deal with the empty seat on council.
Pull up your socks Ms. Morris and be the leader that you told us you could
be during your campaign for mayor. _
Sincerely;
Kathy Russell
-79-
COUNCIL - MAY 139 2008
ITEM # 8 - 40
Panizza, Bob
From: Morris, Phyllis
Sent: Monday, May 05, 2008 12:34 PM
To: 'Majella Power'
Cc: Panizza, Bob; allCouncillors @e-aurora.ca; Smart, Robyn
Subject: RE: Grace Marsh replacement
Thank you for your input
Best Regards
Phyllis Morris
Mayor
From: Majella Power
Sent: May 5, 2008 12:15 PM
To: Mayor and Councillors
Subject: Grace Marsh replacement
With the recent resignation of Councillor Grace Marsh I am requesting Council to adhere to the democratic
practice of a by-election rather than chose an appointment process to fulfill this position:
Majella Power
Aurora resident
-80-
COUNCIL - MAY 13, 2008
ITEM # 8 - 41
Panizza, Bob
From: Schade, Reg .
Sent: Wednesday, May 07, 2008 9:22 AM +
To: Mayor and Councillors
Cc: Panizza, Bob
Subject: Replacement Councilor
Date: May 7, 2008
To: the Mayor and Councilors of Aurora
CC: Town Clerk
Re: Vacant Council Seat
Dear Madam Mayor and Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully
request that a by-election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to
handle situations such as this -(therefore, no immediate impact to,the budget), and,
perhaps most importantly, this very much links to the Town's official strategic plan,
namely Goal D: "Ensure transparent, accountable and open governance in concert with
informed and involved citizens."
Further, T request 'that this email be placed on the public agenda
Sincerley,
Reg Schade
-81-
COUNCIL - MAY 13, 2008
ITEM # 8 - 42
Panizza, Bob
From:
Edna Collins
Sent:
Wednesday, May 07, 2008 9:01 AM
To:
Mayor and Councillors
Cc:
Panizza, Bob
Suhject:
Vacant Council Seat
Attachments: Attach0.html
Dear Madam Mayor and Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully request that a by-
election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to handle situations such as
this (therefore, no immediate impact to the budget), and, perhaps most importantly, this very much links to the
Town's official strategic:plan, namely Goal D: "Ensure transparent, accountable and open governance in.
concert with informed and involved citizens."
Further, ].request that this email be placed on.the public agenda.
Edna Collins
i
-82-
COUNCIL - MAY 13, 2008. ITEM # 8 - 43
Panizza, Bob
From:
Pattillo, John
Sent:
Wednesday, May 07, 2008 8:57 AM
To:
Mayor and Councillors
Cc:
Panizza, Bob
Subject:
RE: Subject: Replacement Councilor
Date: May 7, 2008
To: the Mayor and Councilors of Aurora
CC: Town Clerk
Re: Vacant Council Seat
Dear Madam Mayor and Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully
request that a by-election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to
handle situations such as this (therefore, no immediate impact to the budget), and,
perhaps most importantly, this very much links to the Town's official strategic plan,
namely Goal D: "Ensure transparent, accountable and open governance in concert with
informed and involved citizens."
Further, 1 request that this email be placed on the public agenda.
Matthew Pattillo
-83-
COUNCIL - MAY 13, 2008
ITEM # 8 - 44
Panizza, Bob
Fr6m:
Sent:
To:
Cc:
Subject:
Date: May_7, 2008
Pattillo, John
Wednesday, May 07, 2008 8:56 AM
Mayor and Councillors
Panizza, Bob
Subject: Replacement Councilor
To: the Mayor and Councilors of Aurora
CC: Town Clerk -
Re: Vacant Council Seat
Dear Madam Mayor and Town Councilors
Given the unfortunate circumstances of. Councilor's Marsh's resignation, i respectfully
request that a by—election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to
handle situations such as this (therefore, no immediate impact to the budget), and,
perhaps most importantly, this very much links to the Town's official strategic plan,
namely Goal D: "Ensure transparent, accountable and open governance in concert with
informed and involved citizens."
Further, I request that this email be placed on the public agenda.
John Pattillo
-84-
COUNCIL - MAY 139 2008
ITEM # 8 - 45
Panizza, Bob
From:
Pattillo, John
Sent:
Wednesday, May 07, 2008 8:57 AM
To:
Mayor and Councillors
Cc:.
Panizza, Bob
Subject:
RE: Subject: Replacement Councilor
pate: May 7, 2008
To: theMayorand Councilors of Aurora
CC: Town Clerk
Re: Vacant Council Seat
Dear Madam Mayor and Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully
request that a by-election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to
handle situations such as this (therefore, no immediate impact to the budget), and,
perhaps most importantly, this very much links to the Town's official strategic plan,
namely Goal D: "Ensure transparent, accountable and open governance in concert with
informed and involved citizens." -
Further, I request that this email be placed on the public.agenda.
Kim Pattillo
M
COUNCIL - MAY 13, 2008
ITEM # 8 - 46
Panizza, Bob
From: Robert Kerr
Sent: Wednesday, May 07, 2008 7.11 AM
To: Mayor and Councillors
Cc: Panizza, Bob
Subject: Replacement Councilor
May 7, 2008
Re: Vacant Councilor Seat
Dear Madam Mayor and all Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation, I.respectfully request that a by-election
be held to fill this seat.
Simply moving the next candidate from the past election forward to a place on council is not acceptable. In the
past election, I voted for eight councilors to run the town council. I didn't vote for eight plus one, if needed. I would
like the opportunity to hear from new potential candidates and exercise my democratic right to vote for a
candidate to represent me on council
Further, I request that this email be placed on the public agenda.
Regards
Kimberley Kerr
111:IsM
COUNCIL - MAY 13, 2008
ITEM # 8 - 47
Panizza, Bob
From: behalf of Justin Verity
Sent: Tuesday, May 06, 2008 11:25 PM
To: Mayor and Councillors
Cc: Panizza, Bob
Subject: Vacant Council -Seat
Dear Madam Mayor and Town Councilors,
Given the unfortunate circumstances of Councilor Marsh's resignation, I respectfully
request that aby-election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to
handle such situations (therefore, no immediate impact to the budget), and, perhaps most
importantly, this links to the Town's official strategic plan, namely Goal D: "Ensure'
transparent, accountable and open governance.in concert with informed and involved
citizens," -
Further, I request that this email be placed on the public agenda.
Justin Verity
-87-
COUNCIL - MAY 137 2008
ITEM # 8 - 48
Panizza, Bob
From: Bruce Walkinshaw
Sent: Tuesday, May 06, 2008 11:21 PM
To: Mayor and Councillors
Cc: Panizza, Bob
Subject: Replacement Councillor
Dear Madam Mayor and Town Councilors;
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully request
that a by-election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to handle
situations such as this (therefore, no immediate impact to the budget), and, perhaps most
importantly, this very much links to the Town's official strategic plan, namely Goal D: "Ensure
transparent, accountable and open governance in concert with informed and involved citizens."
Further, I request that this email be placed on the public agenda.
Respectfully,
i
Bruce Walkinshaw
-88-
COUNCIL - MAY 13, 2008
ITEM # 8 - 49
Panizza, Bob
From: on behalf of Pat Damphouse
Sent: Tuesday, May 06, 2008 10:59 PM
To: Mayor and Councillors
Cc: Panizza, Bob
Subject: Replacement Councilor
Date: May 06, 2008
To: the Mayor and Councilors of Aurora
CC: Town Clerk
Re. Vacant Council Seat
Dear Madam Mayor and Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully request that a by-election.
be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to handle situations such as this
(therefore, no immediate impact to the. budget), and, perhaps most importantly, this very much links to the Town's
official strategic plan, namely Goal D: "Ensure transparent, accountable and open governance in concert with
informed and involved citizens."
Further, I request that this email be placed on the public agenda.
Patricia Damphouse
_89_
COUNCIL - MAY 13, 2008
ITEM # 8 - 50
Panizza, Bob
From:
Christine Gardner _
Sent:
Tuesday, May 06, 2008 9:41 PM
To:
Mayor and Councillors
Cc:
Panizza, Bob
Subject: Vacant Council Seat
Dear Madam Mayor and Town Couricilors:
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully request
that a by-election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to handle
situations such as this (therefore, no immediate impact to the budget), and, perhaps most
importantly, this very much links to the Town's official strategic plan, namely Goal D: "Ensure
transparent, accountable and open governance in concert with informed and involved citizens."
Further, I request that this email be placed on the public agenda.
Cordially,
Hank VanBakel
-90-
COUNCIL - MAY 13, 2008
ITEM #8-51
Panizza, Bob
Prom:
Christine Gardnei
Sent:
Tuesday, May 06, 20Q8 9:37 PM
To:
Mayor and Councillors
Cc:
Panizza, Bob
Subject: Vacant Council Seat
Dear Madam Mayor and Town Councilors:
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully request
that a by-election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to handle
situations such as this (therefore, no immediate impact to the budget), and, perhaps most
importantly, this very much links to the Town's official strategic plan, namely Goal D: "Ensure
transparent, accountable and open governance in concert with informed and involved citizens."
Further, I request that this email be placed on thepublic agenda.
Cordially,
Christine Gardner
-91-
COUNCIL - MAY 13, 2008
ITEM # 8 - 52
Panizza, Bob
From: brute heffer,
Sent: Tuesday, May 06, 2008 8:50 PM
To: Mayor and Councillors
Cc: Panizza, Bob
Subject: Replacement Councilor
Date: May 6, 2008
To: the Mayor and Councilors of Aurora
CC: Town Clerk
Re: Vacant Council Seat
Dear Madarn Mayor and Town Councilors
Given the unfortunate circumstances of Councilor's, Marsh's resignation, I respectfully request that a by-
election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to handle situations
such as this (therefore, no immediate impact to the budget), and, perhaps most importantly, this very
much links to the Town's official strategic plan, namely Goal D: "Ensure transparent, accountable and
open governance in concert with informed and involved citizens."
Further, I request that this email be placed on the public agenda.
Bruce Hoffer
-92-
COUNCIL - MAY 135 2008
ITEM # 8 - 53
Panizza, Bob
From: Greg Collett
Sent: Tuesday, May 06, 2008 8:44 PM
To: Mayor and Councillors
Cc: Panizza, Bob
Subject: Replacement Councilor
To: the Mayor and Councilors of Aurora
CC: Town Clerk
Re: Vacant Council Seat
Dear Madam Mayor and Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully request that a by-
election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to handle situations
such as this (therefore, no immediate impact to the budget), and, perhaps most importantly, this very
much links to the. Town's official strategic plan, namely Goal D: "Ensure transparent, accountable and
open governance in concert with informed and involved citizens."
Further, I request that this email be placed on the public agenda.
Greg Collett
Tyler Street
Aurora, Ontario.
-93-
COUNCIL - MAY 133 2008
ITEM # 8 - 54
Panizza, Bob
From: Keast, Alan
Sent: Tuesday, May 06, 2008 7:49 PM
To: Mayor and Councillors
Cc: Panizza, Bob
Subject: Replacement Councilor
To. the Mayor and Councilors of Aurora
CC: Town Clerk
Re: Vacant Council Seat
Dear Madam Mayor and.Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully request that a by-election
be held to fill this seat
This option is allowed for in the municipal act, reserve funds are already in place to handle situafions such as this
(therefore, no immediate impact to the budget), and, perhaps most importantly, this very much links to the Town's
official strategic plan, namely Goal D: "Ensure transparent, accountable and open governance in concert with
informed and involved citizens,"
Further, I request that this email be placed on the public agenda. \
Regards,.
Alan Keast
Kemano Rd
Aurora
-94-
COUNCIL - MAY 13, 2008
ITEM # 8 - 55
Panizza, Bob
From: Elizabeth Bishenden
Sent: Friday, May 09, 2008 9:00 AM
To: Mayor and Councillors, Panizza, Bob
Subject: by-election request
Dear Councillors,
I would like to re -iterate my stance that a by-election is the best way to fill the vacant seat on Aurora
Town Council. This option can easily be accommodated by the town, there are funds for the process,
and it would be the best way to represent the opinion of the citizens of Aurora. I understand that you
now need 6 of 8 councillors to agree to reconsider the motion to have the by-election. I urge all of you
to vote in favour of the motion to reconsider and to choose to fill the empty seat with a by-election.
Sincerely,
Elizabeth Bishenden
-95-
COUNCIL - MAY 13, 2008
ITEM # 8 - 56
Panizza, Bob -
From: Tom & Barb Connor I
Sent: Wednesday, May 07, 20084:31 PM
To: allcounceillors@e-aurora.ca; Panizza, Bob
Subject: by-election
- Subject: Replacement Councilor
Date: May 0, 2008
To: the Mayor and Councilors of Aurora
CC: Town Clerk
Re, Vacant Council Seat
Dear Madam Mayor and Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully request that a by-election
be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to handle situations such as this
(therefore, no immediate impact to the budget), and, perhaps most importantly, this very much links to the Town's
official strategic plan, namely Goal D: "Ensure transparent, accountable and open governance in concert with
informed and involved citizens."
Further, I.request that this email be placed on the public agenda.
Tom Connor
Aurora
-96-
COUNCIL - MAY 135 2008 ITEM # 8 - 57
Panizza, Bob
From: Shane Eickmann i
Sent: Wednesday, May 07, 2008 11:50 PM
To: Mayor and Councillors
Cc: Panizza, Bob
Subject: Replacement Councilor
Date: May 06, 2008
To: The Honourable Mayor and Councillors of Aurora
CC: Town Clerk
Re: Vacant Council Seat
Dear Madam Mayor and Town Councilors;
I am an Aurora resident, and an active citizen. It was brought to my attention in conversation the other day that
Councilor Marsh has resigned. Given the unfortunate circumstances of Councilor's Marsh's resignation, I
respectfully request that a by-election be held to fill this seat. This option is allowed for in the municipal act,
reserve funds are already in place to handle situations such as this (therefore, no immediate impact to the
budget), and, perhaps. most importantly, this very much links to the Town's official strategic plan, namely Goal D
"Ensure transparent, accountable and open governance in concert with informed and involved citizens." As an
involved citizen this is my request. Further, I also request that this email be placed on the public agenda.
I thank you for for service and dedication to this wonderful town I live in.
Shane Eickmann
Centre Street
Aurora, On
L4G 1 K1
. 97 -
COUNCIL - MAY 13, 2008
ITEM # 8 - 58
Panizza, Bob
From: Don Constable
Sent: Wednesday, May 07, 2008 11:45 PM
To: Mayor and.Councillors
Cc: Panizza, Bob
Subject: Aurora Bi-election
TO: allcouncillors@e-aurora.ca
CC: bpanizza@e-aurora ca
Subject: Replacement Councilor
Date: May 7, 2008
To: the Mayor and Councilors of Aurora
CC: Town Clerk
Re: Vacant Council Seat
Dear Madam Mayor and Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully request that a by-
election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to handle situations such as
this (therefore, no immediate impact to the budget), and, perhaps most importantly, this very much links to the
Town's official strategic plan, namely Goal D: "Ensure transparent, accountable and open governance in
concert with informed and involved citizens."
Further, I request that this email be placed on the public agenda.
Thank you,
Don Constable
Aurora, Ontario
-98-
COUNCIL - MAY 13, 2008
ITEM # 8 - 59
Panizza, Bob
From:
Gordon Marshall
Sent:
Wednesday, May 07, 2008 10:56 PM
To:
Mayor and Councillors
Cc:
Panizza, Bob
Subject:
Replacement Councillor
Importance: High
Subject: Replacement Councillor
Date: May 07, 2008
To: The Mayor and Councillors of Aurora
CC: Town Clerk
Re: Vacant Council Seat
Rear Madam Mayor and Town Councillors
Given the unfortunate circumstances of Councillor Marsh's resignation,
I respectfully request that a by-election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are..
already in place to handle situations such as this. (therefore, no
Immediate impact to the budget), and, perhaps most importantly, this
very much links to the Town's official strategic plan, namely Goal D:
"Ensure transparent, accountable and open governance in concert with
informed and involved citizens." ,
Further, I request that this email be placed on the public agenda.
Gordon Marshall
-99-
COUNCIL - MAY 139 2008 ITEM # 8 - 60
Panizza, Bob
From: Shirley Cornacchia
Sent: Thursday, May 08, 2008 11:22 AM
To: Mayor and Councillors
Cc: Panizza, Bob
Subject: Aurora By -Election- Replacement Councillor
Subject: Replacement Councillor
Date: May ##, 2008
To: the Mayor and Councilors of Aurora
CC: Town Clerk
Re: Vacant Council Seat
Dear Madam Mayor and Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully request that a
by-election be held to fill.this seat.
This option is allowed for in the municipal act, reserve funds are already in place to handle situations
such as this (therefore, no immediate impact to the budget), and, perhaps most importantly, this
very much links to the Town's official strategic plan, namely Goal D: "Ensure transparent,
accountable and open governance in concert with informed and involved citizens."
Further, i request that this email be placed on the.public agenda.
Elizabeth Cornacchia
Aurora, Ontario.
-100-
COUNCIL - MAY 13; 2008 ITEM # 8 - 61
Panizza, Bob.
From: Phyllis Morris
Sent: Friday, May 09, 2008 12:21 AM
To: Panizza, Bob
Cc: Smart, Robyn
Subject: Fwd-. Replacement Councilor
Begin forwarded message:
From: Leslie Amborski
Date: May 8, 2008 7:41:48 PM EDT (CA)
To: <allcounciliors@e-aurora...ca>,
Subject: Replacement Councilor
Date: May 08, 2008
To: the Mayor and Councilors of Aurora
CC: Town Clerk
Re: Vacant Council Seat
Dear Madam Mayor and Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully request that a.
by-election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to handle
situations such as this (therefore, no immediate impact to the budget), and, perhaps most
importantly, this very much links to the Town's official strategic plan, namely Goal D: "Ensure
transparent, accountable and open governance in concert'with informed and involved citizens."
Further, I request that this email be placed on the public agenda.
Leslie Amborski
Aurora, Ontario.
intil May
- 101
COUNCIL - MAY 13, 2008 ITEM 9'8t- 62
Panizza, Bob
From:
Phyllis Morris [phyllis@phyllismorris.net]
Sent:
Friday, May 09, 2008 12:20 AM
To:
Panizza, Bob
Cc:
Smart, Robyn
Subject:
Fwd: [BULK]
Importance: Low
Begin forwarded message:
From: Leslie Amborski
Date: May 8, 2008 8:38:00 PM EDT (CA)
To: <allcouncillors e-aurora.ca>
Subject: [SULK]
Date: May 08, 2008
To: the Mayor and Councilors of Aurora
CC: Town Clerk
Re: Vacant Council Seat
Dear Madam Mayor and Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation,.I respectfully request that a /
by-election be held to till this seat.
This option is allowed for in the municipal act, reserve funds are already in place to handle
situations such as this (therefore, no immediate impact to the budget), and, perhaps most
importantly, this very much links to the Town's official strategic plan, namely Goal D: "Ensure
transparent, accountable and open governance in concert with informed and involved citizens."
Further, I request that this email be placed on the public agenda.
Donald J. Harrison
/Aurora, Ont.
-102-
COUNCIL - MAY 131 2008
ITEM # 8 - 63
Panizza, Bob
From:
Morris, Phyllis
Sent:
Tuesday, April 29, 2008 7:11 AM
To:
Panizza; Bob
Cc:
Smart, Robyn;'.
Subject:
Fw: appointment of new councillor
Dear Angela
Thank you for sharing your comments and opinion with Council.
We wi1'be discussing the vacancy again in two weeks
Sincerely
Phyllis Morris
Mayor
-----Original Messaae-----
From: gtamail ,
To: Morris, Phyllis
Sent: Mon Apr 28 11:29:32 2008
Subject: appointment of new councillor
Hi Phyllis,
I have just been informed by a friend of mine (Rebecca Beaton) that a new councillor is
needed due to the resignation of Grace Marsh. As a tax payer in Aurora, I feel that a by-
-election, to find :a new councillor, at a cost to us of $90,000.00 would be unacceptable in
this time of necessary.fiscal restraint. Since we have already had candidates interested
in -a councillors position, would it not be more responsible to merely choose the person
who finished ninth in the last election? I feel that $40,000.00 could be spent on far
more pressing issues such as downtown revitilization. I know, .from previous issues, that
you care deeply about Aurora and I think this would be a wonderful way for you to further
reinforce your stance that council cares about the citizens of this town and is
responsible with our tax dollars.
Thank you for your time and I am confident that you will make the right decision.
Sincerely,
Angela Daust
is [Ike
COUNCIL - MAY 13, 2008.
ITEM # 8 - 64
Panizza, Bob
From: David, Catalina
Sent: Tuesday, April 29, 2008 1`:25 PM
To: Morris, Phyllis
Cc: McRoberts, Bob; Gaertner, Wendy; Buck, Evelyn; MacEachern, Evelina; Granger, Stephen; Collins-
Mrakas, Alison, Wilson, At
Subject: Another by-election?
Madam Mayor and Council,
While reading the Era Banner I learned there is a recent vacancy in the Council because one of the members
resigned. I also learned there is a possibility of having a by-election that could cost the town $40,000.00 to have
the new Council member.
Is there a way we could save that moneyand still have a new member in Council? Could you maybe appoint
some of the runner-ups from the past elections since they happened not too long ago? It just makes sense to look
for other ways to 6x this situation without going through an expensive process.
Thanks, '
Catalina David -Aurora Resident since 2002.
Catalina David
' y
-104-
CO U RbyLC.p101AWIS;O2008
ITEM #-8-- 65
Panizza, Bob
From: Nelson Morales'
Sent: Monday, April 28, 2008 9:57 PM
To: Morris, Phyllis
Cc: Wilson, Al;McRoberts, Bob; Gaertner, Wendy; Buck, Evelyn; MacEachern, Evelina; Granger,
Stephen; Collins-Mrakas, Alison
Subject: New Council Member
Madam Mayor and Council,
I am somewhat disturbed by the recent article in the Era. Banner that there has been a recent vacancy (resignation) by one of
the Council Members and that there is a possibility that the town will proceed with a by-election. The article states that it
will cost the town $40,000.00 for a by-election and no real financial impact if Council appoints an individual. It also states
that most municipalities would chose to go to a by-election as this is early in the term. I think there is a very valid argument
that it beingearlyin the term it would make more sense to appoint someone who has already mn for council. Who to chose
from the runner-ups would be determined by who is still interested.
Thanks,
Nelson Morales,
Aurora Resident
ut...
-105-
COUNCIL - MAY 13, 2008
ITEM # 8 - 66
PanPzza, Bob
From: Mike Szomyi
Sent: Monday, April 28, 2008 7:30 PM
To: Morris, Phyllis; McRoberts, Bob; Gaertner, Wendy; Buck, Evelyn; MacEachern, Evelina; Granger,
Stephen; Collins-Mrakas, Alison; Wilson, Al
Subject: New council member.
Dear Mayor and Council Members,
After reading an article in the Era Banner this weekend, I wanted to express my concerns with
statements made that there is a potential to have a by-election after the resignation of Grace March and
potentially spending over $40,000.00 of our taxpayer's money when less than a year and a half ago, we
had an election where the residents of Aurora clearly spoke,
it's my view that you should go down the list of candidates that ran and ask in sequence if they are
interested in taking the position.
Let's move on and continue to be fiscally responsible.
Mike Szomyi,
Aurora Resident
�1
-106-
COUNCIL - MAY 139 2008 ITEM # 8 - 67
Panizza, Bob
From: Walter Mestrinaro
Sent: Thursday, May 01, 2008 3.37 PM
To: Morris, Phyllis; McRoberts, Bob; MacEachern, Evelina; Gaertner, Wendy; Granger, Stephen;
Collins-Mrakas, Alison; Buck, Evelyn; Wilson, AI
Subject: Vacancy
Mayor and Members of Council,
Grace. Marsh's recent resignation is regretful. I trust that she has given this much thought and her decision to
proceed as indicated was a difficult one. I'wish her the best in her future endeavours.
As for the business of the Town and filling the vacany in particular, I believe that the council must act swiftly. The
decision w.r.t, the process may be debated but in the end the successful canidate must have the support of all.
There has been much debate as to which process to use, a by-election or an appointment of the next runner-up
of the last election. On this matter it is clear that in the name of fairness, expediency and economics an
appoinment is preferred. If my memory serves me correctly there is also precedent. I believe Councilor Buck was
appointed to the position of Mayor some years ago, which she graciously accepted. I would think that if Grace
Marsh had made this decision prior to being sworn in or shortly thereafter, this debate would be mute - the 9th
place finisher would be asked to fill the vacancy. I don't see this as any different.
Those that argue a by-election is required because the 9th place finisher somehow doesn't have the support of
the people, must remember that the margin of victory for some members can best be defined as slim and I, for
one, will say that, these members have served the Town well during their tenure. In the alternative, there have
been instances, where members who were elected have acted in a manner that I would describe as unbecoming
and not consistent with the expectations of the electorate. I would argue, a logical step for those who support a
by-election on the grounds of minimal voter support, would be to support a form of recall for any Councilor that
no longer enjoys the general support of the electorate. But this is clearly a matter for another venue.
I respectfully request that John Gallo be appointed to fill the vacancy.
Regards, Walter Mestrinaro
-107-
COUNCIL - MAY 13, 2008
ITEM # 8 - 68
Panizza, Bob
From:
Morris, Phyllis
Sent:
Sunday, May 04, 2008 1:26 PM
To:
Pan'izza, Bob
Cc:
Mayor and Councillors;'
Subject:
Fw: Vacant Council Seat
As requested below
"I would appreciate it -it you could please forward this email toallCouncil members, as
well as to Mr Panizza"
Mayor Phyllis Morris
-----Original Message -----
From: Peter Craig
To: Morris, Phyllis
Sent: Sat May 03 22:51:03 2008
Subject: Vacant Council Seat
Mayor Morris and Members of Aurora Council, I viewed with some considerable amazement (arid
frankly some disbelief as well),the rebroadcast of the April 28 Special Council Meeting.
Leaving aside my personal preferences as to how I think this matter should have been dealt
with, it is 'my view that Aurora. Council now has no option but to proceed to appoint a
replacement for Grace Marsh. It is apparent to me that Council'sactions at the above -
noted meeting have eliminated any possibility ofconductinga by-electi.on.to fill the -�
vacant Council seat.
My reasoning is straightforward:
i) Section 263(5) of the Municipal Act requires the municipality, within 60 days of the
declaration of a vacancy, to either appoint a person to fill any Council vacancy; or to
pass a by-law requiring a by-election to be held;
iij Section 4.6.of Aurora's Procedural by-law provides for a suspension of procedural
requirements, except in the case of a reconsideration (section 4.6 (c))
iii) On April 28 Council defeated a motion to hold a by-election to fill the vacant
Council seat.
By defeating the motion for a by-election, this alternative is nd longer available to
Council for six months. The Town's own Procedural By�Law precludes a reconsideration of
the defeated motion for a by-election. Consequently, in order to comply with the terms of
the Municipal Act Council MUST appoint someone to fill the vacant seat within 60 days.
There is no alternative (unless you choose to throw out the Procedural by-law and redraft
it, in which case many more residents that just me will be upset).
It disturbs me greatly that certain Council members appear to be of the view that the
Town's Procedural By -Law is only relevant when it's terms and conditions support their
-
individual view of what constitutes an appropriate outcome. In this instance, there is no
conflict between the Municipal Act and the Procedural By-law, except for the fact that the
by-law's provisions don't suit the outcome that certain Council members desire.
Furthermore, in my view, the Council's decision to authorize the use.Town funds to pay for
legal advice on how to circumvent the Town's own Procedural By -Law is absurd!
Council made the rules. Council members took an oath of office to abide by these rules.
Council voted against, a by-election. Get on with what you're being paid to do- make
decisions! -
I would appreciate it if you could please forward. this email to all Council members, as '
well as to Mr Panizza (as an aside, it would be useful to have an email link on the Town's
=108-
COUNCIL - MAY 13, 2008
ITEM # 8 - 69
website that would allow someone to email all Council members without having to enter each
.of. their email addresses. I couldn't find such a link -on the website).
Thank you, -
no*-r Craiq
L— ora
-109-
COUNCIL- MAY 13, 2008 ITEM # 8 - 70
APPENDIX #2
THE CORPORATION OF THE TOWN OF AURORA
By-law Number -08.0
BEING A BY -LAIN to Appoint a Person to fill
the Vacancy for the Office of Councillor.
WHEREAS THERE IS A VACANCY IN THE OFFICE OF COUNCILLOR FOR THE
TOWN OF AURORA;
AND WHEREAS SECTION 263 OF THE MUNICIPAL ACT ALLOWS A COUNCIL
TO APPOINT A PERSON TO FILL A VACANCY IN THE OFFICE OF A MEMBER
OF COUNCIL;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
1. THAT be appointed to fill the vacancy in the Office of
Councillor,
2. AND THAT be sworn into office at the Council meeting on
May 27, 2008.
READ A FIRST AND SECOND TIME THIS 13th DAY OF MAY, 2008.
READ A THIRD .TIME AND FINALLY PASSED THIS 13th DA Y OF MAY, 2008.
PHYLLIS M. MORRIS, MAYOR
B, PAN/ZZA, TOWN CLERK
-110-
Reconsideration
COUNCIL - MAY 137 2008 ITEM # 9 - 1
Panizza, Bob
From: Evelina MacEachern
Sent: Thursday, May 08, 2008 8:40 PM
To: Panizza, Bob
Subject: Fw: Reconsideration
Attachments: 0260_001. pdf
Mr. Panizza,
Can you please place this memo on the next Council agenda.
Thanks,
Evelina MacEachern
----- Original Message -----
From: bpanizza@e-aurora...ca
To: AIICouncillors@e-aurora.ca
Cc: JRogers@e-aurora.oa ; RChambers a�7e-aurora.ca
Sent: Thursday, May 01, 2008 3:37 PM
Subject: Reconsideration
Attached for your information is a memo that provides further details regarding the issue of reconsideration and
the vacancy on council.
Bob Panizza
Director of Corporate ,Services
«0260_001.pdf>>
5/9/2008 - 111 --
- MAY 1& 2008 ITEM # 9 - 2
AumbRA
yowr��,600d�y
MEMORANDUM Director of Corporate Services
Corporate Services Department
Date: May 1, 2008
To: Members of Council
From: Bob Panirza, Director of Corporate Services
Re: Vacancy of Councillor Office & Reconsideration of Motion
At the Council meeting of Monday April 28, .you may recall that a motion was tabled
regarding the by-election option which was subsequently defeated. Afterwhlch
discussion ensued regarding the matter of reconsideration and section 4.6 that prevents
the waiving of the Procedural By-law to reconsider an item.
After further review., I wish to bring it to the attention of Council Members that the issue ,
of reconsideration can still be addressed using the existing section 5.20 of the .
Procedural By-law which states:
Reconsideration
5.20 (a) After a resolution/By-law thatdetermines the final outcome of a main.
motion has been enacted, Council may not reconsider or rescind
such resolution/By-law for a period of six months, except in
accordance with these provisions.
(b) Any Member may give notice of a motion to reconsider or rescind a
resolution/By-law.
(c) Such notice may only be given during the New Business/General
Information - Councillors section of a meeting and may relate to a
resolution/By-law enacted during that meeting or at a prior meeting.
(d) If the motion is seconded, Council may only enact such a motion by .
a two-thirds majority vote.
{e) Where it is determined that a resolution/By-law shall be
reconsidered, no further action shall be taken to carry into effect the
affected resolution/By-law until after the motion to reconsider has
been disposed of, either at the next regular meeting or at a special
meeting called to consider the motion to reconsider.
COUNCIL - MAY 13120AITEM # 9 - 3
AUIZOR.t�,
yew,��y�d�y
(f) No discussion of the affected resolution/By-law shall.he allowed at a
Council meeting where notice to reconsider is given, until Council
has voted to reconsider the same, but the Member giving such notice
shall have the privilege of stating the reasons for doing so.
(d) When the affected resoludonlBy-law is reconsidered, either at the
next regular meeting or at a special meeting, it shall be declared lost,
unless passed by the majority of the Members present.
(a) Once a resolution/By-law has been the subject of a motion to
reconsider duly seconded and voted on, such resolution/By-law may
not again be reconsidered until six months after its original
enactment and no resolution to reconsider may itself be the subject
of a motion to reconsider.
Therefore to summarize, a Member of Council has the opportunity to bring forward a
Notice of Motion at the next General Committee meeting on Tues. May 6, and if it is
seconded and supported by 2/3 majority of Council (6 out of 8) then the option to hold a
by-election as well as.the option to appoint can be included on the Council agenda for
May 20 where Council will be deliberating on filling the vacancy of the councillor's
office.
As a follow up to.Council's direction last Monday, arrangements have been made to
obtain a legal opinion with respect to the potential conflict between the Town's
Procedural By-law and the Municipal Act. It is expected that this opinion will be provided
on Monday and arrangements will be made toe -mall you a copy by Monday evening.
Bob WPanizza
Director of Corporate Services -
c. J. Rogers, C.A.O.
COUNCIL - MAY 137 2008
ITEM # 10 - 1
AumaPA
RECOMMENDATION FROM THE CLOSED SESSION MEETING
HELD ON 6th DAY, of May, 2008
Moved by Councillor Granger Seconded by Councillor McRoberts
That approval be granted to recruit the proposed incumbent to the position of
Sponsorship/Special Events Assistant in accordance with the Town's
Administrative Procedure No. 24.
CARRIED
-114-
COUNCIL - MAY 13, 2008
ITEM#11-1
Panizza, Bob
From: Phyllis Morris [phyllis@phyllismorris.net]
Sent: Thursday, May 08, 2008 7:51 AM
To: Panizza, Bob
Cc: Rogers, John; Simanovskis, Iimar; Smart, Robyn
Subject: Fwd: Northeast Traffic Calming
M•
I am concerned at what appears to be a significant delay in keeping the commitment we
made to the community ( and area residents)
to conduct an assessment in the Spring, and the fact the community, will suddenly
see extra calming measures being installed shortly without any knowledge ( as to why ) at
this time.
Therefore, please place this
so that Council can discuss
any concerns they may have,
Thankyou
Phyllis Morris
Mayor
request and. Ilmar's email onto the Council agenda
at next weeks Council meeting
From: Simanovskis, Ilmar
Sent: May 7, 2008 4:17 PM
To: Morris, Phyllis
Cc: Rogers, John; Clarke, Ann
Subject: Northeast Traffic Calming
Mayor Morris,
I need to correct a statement on the northeast traffic calming project I made last
night. It is not just the top asphalt that is required on Mark Street, but also three
sets of speed cushions.
I have also learned that it would be inappropriate to remove these speed cushions
as they are part of the traffic calming plan that was approved by the community. I'm
sure there would be residents. concerned if we did not install what was identified in
the plan.
- 115 -
5/8/2008
COUNCIL - MAY 13, 2008
ITEM # 11 - 2
The contractor is on site now and is preparing for top asphalt, with the remaining
cushions going in shortly thereafter. The traffic counts will then be undertaken in
September once normal traffic volumes resume after the summer break
Hope this clarifies the situation.
Ilmar Simanovskis, P.Eng., MBA, PMP
Director of Public Works_
Town of Aurora
Tel: (905) 727-3123 Ext 4371
Fax: (905) 841-7119
Web: www.e-aurora.ca
-116-
5/8l2008
COUNCIL - MAY 13, 2008 ITEM # 12 - 1
/:. TOWN OF AURORA
.AURQ" COUNCIL No.FS08-021
SUBJECT: 2008 Property Tax Rates and Ratios
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: May 13, 2009.
RECOMMENDATIONS
THAT the property tax ratios and tax rates for the 2008 taxation yearbe established
as follows:
Broad Property Class
Tax Ratio
Tax Rate
ResidentialLFarm
1.0000
0.00377146
Multi -residential
1.0000
0.00377146
Commercial
1.2070
O,00455215
Industrial
1.3737
.0.0051 8085
Pipeline
0.9190
0.00346597
Farmland
0.2500
.0.00094286
Managed Forest
0.2500
0.000942.86
THAT By-law 5026-08.F establishing the 2008 Property Tax Rates for the, Town of
Aurora be approved at the Council Meeting scheduled for May 13, 2008.
PURPOSE
At its meeting on April 22, 2008, Council adopted the 2008 Capital and Operating Budget
for the Town of Aurora with a. net property tax levy requirement of $24,706,635. The
purpose of this report is to recommend the property tax rates required to generate, the net
property tax levy for the Town of Aurora.
- 117 -
COUNCIL -.MAY 13, 2008
ITEM # 12 - 2
May 13, 2008 - 2 - i Report No. FS08-021
BACKGROUND
Tax Ratios
The establishment of Tax Ratios is the responsibility of the Regional Municipality of York.
Tax ratios represent the amount of taxation to be borne by each property class in relation
to the residential tax class. The ratios reflect how the tax rate of a property class compares
to the residential tax rate, with the residential class tax ratio begin equal to "one". Unless
otherwise approved by the Province, municipalities may only move their ratios within or
closer to the "Range of Fairness".
Table 1 illustrates the Range of Fairness established by the Province and the Region of
York's approved tax ratios for 2007 as well as 2008.
Table 1
Comparison of Provincially Prescribed Ranges of Fairness, the Approved Ratios
for 2007 and the Approved Ratios for 2008
Property Class
_
Range of
Fairness
Approved 2007
Ratios
Approved 2008
Ratios
Residential
1.0000
1.0000
1.0000
Multi-residentlal
1.0 to 1.1 .
1.0000
1 A000
Commercial
0.6 to 1.1
1.2070
1.2070
Industrial
0.6 to 1.1
1.3737
1.3737
Pipeline
.0.6 to 1.1
0.9190
0,9190
Farmland
0.2500
0,2500
.0.2500
Managed Forests
012500 ' .
0.2500
0,2500
While the tax ratios for the multi -residential, commercial, industrial and pipeline classes are
determined by Regional Council, the tax ratio for the managed forests class is prescribed
by the Province at 25% of the residential rate. The Region has also the option to use the
provincially prescribed tax ratio of 0,25 for the farmland class, which the Region has
adopted; or apply a tax ratio of less than this amount.
Subsection 313(1) of the MunicipalAct, 2001(the "Act") requires reductions in the tax rate
for the vacant land and excess land subclasses of the commercial and industrial property
classes; an upper -tier municipality has the option to establish a single rate for both
subclasses. In 2004, as part of a review of its long term tax -policy, Regional Council
approved maintaining the discounts on the vacant land and excess land subclasses in the
Commercial class at 30% and in the Industrial class at 35%. Discounts for the first and
second subclasses for farmland awaiting development were maintained at 75% and 0%
respectively.
- 118 -
COUNCIL -MAY 13, 2008 ITEM # 12 - 3
May 13 2008 .3- Report No. FS08-021
Subsection 308(5) of the Act requires that Regional Council establish tax ratios through a
by-law in each year for the upper -tier and lower -tier municipalities. As there has been no
property reassessment in 2008. the tax ratios for 2008 have not be changed.
Tax Rates
Subsection 312(2) of the Act requires that Council pass a rating by-law.in each year which
.set out the tax rates for each property class that would raise sufficient revenues to meet its
budgetary requirements.
Property tax rates are calculated based on the following formula:
Tax Ratio .
Property Tax Rates = Total Property Tax Funding Requirements for 2008 x for
Total Weighted and Discounted CVA for 2008 Each Class
The 2008 property tax rate calculations for the Town of Aurora are contained in Attachment
#1 of this report.
Table 2 compares the 2007 approved Municipal fax rates and the 2008 proposed Municipal.
tax rates .for the broad property tax classes.
Table 2
2007 Actual and 2008 Proposed Municipal Tax Rates
Broad Property Class
2007 Approved
Municipal. Tax
Rates
2008 Proposed
Municipal Tax
Rates
Residential%Farm
0.00359182
0.00377146
Multi -residential
0.00359182
0.00377146
Commercial
0.00433533
0.00455215
Industrial
0.00493408
0.00518086
Pipelines
0.00330088
0.00346597
Farmland
0.00089795
0.00094286
Managed Forests
0.00089795
0.00094286
On April 24, 2008, Regional Council approved its 2008 Budget.with a property tax funded
expenditure of $701,351,000. This represents an associated tax levy increase for 2008 of
3.98%. Table 3 compares .the 2007 approved Regional tax rates and the 2008 proposed
Regional tax rates for the broad property tax classes.
-119-
COUNCIL - MAY 139 2008 ITEM # 12 - 4
n
May 13, 2008 - 4 Report No. FS08-021 .
Table 3
2007 Actual and 2008 Approved Regional Tax Rates
Broad Property
Class
2007 Actual Regional Tax
Rates
2008 Proposed Regional Tax
Rates
Residential/Farm
0.00495729
0.00515464
Multi -residential
0.00495729
0.00515464
Commercial
0.00598345
_ .0.00622165
Industrial
.0.00680983 .
0.00708093
v Pipelines
0.00455575
0,00473711
Farmland
0.00123932
0,00128866
Managed Forests
0.00123932
0.00128866
On December 27, 2007, the Deputy Minister of Finance announced the for the 2008
taxation year residential education tax rates will remain unchanged from the 2007 rates.
This continues the Provincial Government's policy of not updating.Education tax rates in a
non -reassessment year.
However, business education tax (BET) rates will be set according to the plan announced
in the 2007 Ontario Budget. Under this plan, BET rates will be reduced over the next
seven years. This will lower high BET rates to. a target maximum rate of 1.60% by 2014.
On April 22, 2008, Ontario. Regulation (O. Reg.) 103/08 made under the Education Act
amending O. Reg 40.0/98 setting the 2008 education tax rates for school purposes was
filed by the Minister of Finance.
The 2007 Ontario Budget also announced that all eligible new construction initiated after
March 22, 2007 will immediately be subject to the 1.60% target maximum BET rate. This
measure will immediately establish a more level playing field for businesses facing
decisions about whereto build new manufacturing facilities or other business complexes.
The government will be creating new construction property tax classes to facilitate a lower
education tax.rate for new construction. These new property tax classes are for education
tax purposes only and will reflect existing definitions for commercial and industrial property
classes. The Ministry of Finance plans to consult with municipalities, business taxpayers
and other stakeholders on the possibility of.enabiing municipalities to also set a lower rate
tax rate for new construction.
Eligibility will be determined in part based on the requirement that new construction must
increase the current value assessment (CVA) by 50% over a period of 5 taxation years.
Full eligibility criteria should be available on the Ministry of Finance website.
4_J
-120-
COUNCIL - MAY 139 2008 ITEM # 12 - 5
May 13, 2008 - 5 - Report No. FS08-021
Table 4 lists the 2007 approved and 2008 regulated education tax,rates for the broad
property tax classes.
Table 4
2007 Approved and 2008 Proposed Education Tax Rates
Broad Property Class
2007 Approved Tax
Rates
2008. Proposed Tax
Rates
Residential/Farm
0.00264000
0.00264000
Multi -residential
0.0026,4000
0.00264000
Commercial.
_
0.01492897
0.01492897
Industrial
0.01658072
0.01656911
Pipelines
0.01756056 .
0,01752935
Farmland
9.00066000
0.00066000.
Managed Forests
0.00066000
0,00066000
New Construction -Commercial .
0.01492897
0.01492897
New Construction — Industrial
0,01600000
0.01600000
A summary of the 2007 property tax rates and total taxes to be levied for each tax class by
jurisdiction i.e. Town, Region and Education can.be found in Attachment #2 of this report.
COMMENTS
Current Value Assessment (CVA)
The Municipal Property Assessment Corporation (MPAC) last -reassessed properties in
2005 with an, evaluation date of January 1, 2005 for the 2006, 2007 and 2008 taxation
years. Current Value Assessment is based on sales and other factors that simulate .a
property's market value. While province -wide reassessments Were scheduled to occur
annually commencing for the taxation year 2006, the Minister of Finance announced in
June 2006 that property reassessments would be cancelled for the purposes of the 2007
and 2008 taxation years to allow for the implementation of the Ontario Ombudsman's
recommendations for Ontario's property assessment system. As a result, the assessment
values used for the 2008 taxation year continue to be based on the evaluation date of
January 1, 2005.
Subsequently, the 2007 Provincial Budget announced that starting with the 2009 taxation
year, properties in Ontario will be reassessed on a four year cycle with increases in CVA
being.phased-in over the next four years (2009 — 2012).
- 121 -
COUNCIL MAY 139 2008 ITEM # 12 - 6
May 13, 2008 - 6 - Report No. FS08-021
Mandatory Property Tax Cap
Properties in the Commercial, Industrial and Multi -residential tax classes continue to have
their property taxes.increasescapped ortheirproperty.taxdecreases clawed -back. This'is.
amandatory program that has been in place since property tax and property assessment
reform commenced. for the 1998 taxation year.
The longterm strategy. approved by Regional Council in 2002 recommended there be no
change to the policy of funding the mandatory Cap on assessment related property tax
increases for the commercial, industrial and multi residential tax classes through the
clawback of tax decreases. It is anticipated that comprehensive date will not be available
from the Ontario Property Tax Analysis (OPTA) services until June 2008 and thus Regional
Council will not establish/finalize the 2008 Clawback rates until July 2008. Therefore, as in
previous years, 2008 final property tax bills for the capped classes will not be issued until .
August 2008. 2008 final property tax bills for the uncapped classes will be issued in June
2008 with installments due in July and September 2008.
OPTIONS
➢ None
FINANCIAL IMPLICATIONS
Table 5 lists the distribution of Aurora's 2008 property tax levy and their corresponding
.proposed tax rate for 2008.
Table 5
2008 Aurora Tax Levv and Prnnnsad Prnnbrty Tay Pnfac by Mn Qa
Prope�rty Assessment Class
I Aurora Tax Levy Generated
Aurora Tax Rate
Residential/Farm
$20,691,336
0.00377146
Multi -residential
279,002
0.00377146
CommercialOccupied
1,956,060
.0.00455215
Commercial Excess Land
29,670
0.00318650
Commercial Vacant Land
184,929
0.00318650
Office Buildings
212,205
0.00455215
Office Buildings Excess Land
13,555
0.00318650
Shopping Centres
388,142
0.00456215.
Shopping Centres -Excess Land
6,800
0.00318650
Industrial Occupied
393,920
0.00518085
Industrial Excess Land
27,196
0.00336755
Industrial Vacant Land
81,118
0.00336755
-122-
COUNCIL - MAY 13, 2008
ITEM # 12 - 7
Mav 13, 2008 - 7 -
Report No. FS08-021
Industrial(previous Ontario Hydro)
15,750
0.00518085
Industrial FAD Phase 1
1,737
0.00094286
Large Industrial
280,400
0.00518086.
Pipeline
31,904
0.00346597
Farmlands
11,825
0,00094286
Managed Forests
714
1 0.00094286
Railway Right -of -Way
15,174
Utility Transmissions
85,198
Total 2008 Aurora Tax Lev
$24,706,635
i ax rates for nnear properties nave peen prescnoeo py the minister of 1-mance
The financial implications of the Town of Aurora's 2008 Operating and. Capital Budgets
were discussed in detail during budget deliberations. The resulting 5.0% net tax levy
increase in combination with the Region of York and Educationnet levy requirements has
the overall impact on property taxes for the sample properties detail in Table 6. and Table
7.
Table 6
Residential Proaerty Tax Increase with CVA'of $300.000
2007:
2008
$ INCREASE
INCREASE
Assessment
$300,000.
$300,000.
Town Tax Levy
$1,077.55
$1,131.44
$ 53.89
5.00
Regional Tax Levy
1,487.19
1,546,40
$ 59.21
3.98 %.
Education Tax Levy_792.00
792.00
$ 00.00
0.00 %
Total Tax Lev
. $3,356.73
$3,469.83
$113.10
3.37 %
Table 7
Commercial Pronertv Tax Increase with CVA of $300.000
2007
2008
$ INCREASE
INCREASE
Assessment
$300,000.
$300,000.
Town Tax Lev
$17,300.60
$1,365.64
$ 65.04
5.00 %
Regional Tax Levy
1,795.04
_^ 1,866.50
$ 71.46
3.98 %o
Education Tax Levy
4 470.69
4 478.69
.00.00
0.00 %
Total Tax Levy
$7,574.33
$7,710.83
$136,50
1.80 %U .
CONCLUSIONS
The 2008 property tax rates are compared to the 2007property tax rates in Attachment #3
of this report. The overall net tax rate increase to each property tax class is a refection of
-123-
COUNCIL - MAY 13, 2008 ITEM # 12 - 8
May 13, 2008 - 8 - Report No. FS08-021
the Town of Aurora and Region of York's property tax levy increases. As indicated earlier
in this report, the 2008 property tax rates as set by the Minister of Finance for Education
purpose remain unchanged.
The overall residential property tax rate increase for 2008 is 3.37 %.
The overall commercial and industrial tax rate increase for 2008 is lower at 1.80 %.
The Town and Region's percentage share of the full commercial/industrial rate is 41.92%
with the Education share being 58.08%. Whereas the Town and Region's percentage
share of the full residential rate is 77.18% with the Education share being 22.82%. Thus
an increase to the Town and Region rates has a greater impact on Residential properties
than on Commercial/Industrial properties.
LINK TO STRATEGIC PLAN
Goal "A" - Maintaining a well managed and fiscally responsible municipality.
ATTACHMENTS
Attachment #1 - 2008 Town of Aurora Tax Rate Calculations
Attachment#2 — Schedule A to By-law 5026-08.F
Attachment #3 — Tax Rate Comparison 2007 to 2008.
PRE-SUBMISSION REVIEW
Senior Management Team — Wednesday, April 30, 2008
Prepared by: Paul Dillman, Deputy Treasurer/Tax Coilector-E'xt. 4112
l / !'
L"Jo n Gutteridge
Director of Finance/Treasurer
-124-
John S. Rogers
Chief Administrative Officer
COUNCIL - MAY 13$ 2008
ITEM # 12 - 9
TOWN OF AURORA- 2008 LOWER TIER TAX LEVY
TAX RATE CALCULATIONS
2007 OVA AS AT DECEMBER 11, 2007 FOR
THE TAXATION YEAR 2008 (ROLL
RETURN)
FS08.021
MAY 13,2008 - ATTACHMENT#11
BUDGET
APPROVED - APRIL
22, 2008
2008
TAX
2008
TAX
,k1EVENH:E_
.PROPERTYCLASS
TAX
ASSESSMENT
RATIOS
WEIGHTED
RATE
IeEQUIREMENYS
CLASS
FOR 2008
As Approved
ASSESSMENT
Roll Returned
by
11-Dec-07
Reg of York
-
24Apr-08
Residential'
RT
5,486,298,805
1.000000
5,486,298,805
0,00577146
_
Multi -Residential
MT
73,977,740
1.000000
73,977,140
0,00377146
Commorcial-Occupied
Commercial -Excess Land
CT
CU
429,700,543
0,311,070
1,207000
0,844900
518,648,555
7,866.923
0,00455215
0.00318650
Commercial -Vacant Lend
CX
58,035,000
0.844900
49,033.772
0.00318650
$.-:4.8¢,929L
TOTAL COMMERCIAL
497,046,613
EMENOM
575,549,250
.2,170659
Office Buildings -Occupied
010ce Buildin s-Excess Lantl
DT
DU
46,616,370
4,264,000
1.207000
� 0.844900
66,265,959
3,604,206
0.00455215
0.00318660
$ 2722Q5
$ .=_ 2.aw
TOTAL OFFICE BUILDINGS
50870370
OBIWARM
59,860163
ou.4990M$
235760e
Shopping Carnres-Occupled
ST
- 05,205,005
1,207000
102,915,585
0.00456215
3881d2.Y
Slho2ping Centres -Excess Land
SU
2,133,935
0.844900
_ 1,802,962
0,00318050
TOTAL SHOPPING CENTRES
TOTAL COMMERCIAL
87,399,540
635,316,623
104,718,647
148,127,960
,g , jgy gg1:_
$ 2,7g1,340=
Industrial -Occupied
Industrial -Taxable -Share Like PIL
Industrial -Excess Land
Industrial -Vacant Land
Industrial -Farmland Awaiting Development
IT
IH
IU
IX
11
76,033,820
3,040,000
8,075,850
24,088,000
1.842,000
1.373700
1.373700
0.892905
0,892005
0.260000
104,447,659
4,176,048
7,210.967
21,508,296
460.500
0.00518085
0.00518085
0.00336755
0.00336755
0.00094286
30920-.
=f5750''
274963
TOTAL INDUSTRIAL
113,079,070
MIMMEMIM
137,803,489
Large IndidstrialtOcculed
LT
54.122405
1,373700
74348,030
0.00518085
$ 2804Q0-.
TOTAL LARGE INDUSTRIAL
54,122,465
74,348,030
TOTAL INDUSTRIAL
167,202,135
212,151,499
$I 'y80011311ij
Pipeline PT 9,205,000 0.9190W 8,459,395
0.00346597
Farmlands
FT
12,541,490
0,260000
3,135,373
0.000942B6
Managed Forests
TT
757,250
0,260000
189.31
00.00094286
TOTAL RETURNED ASSESSMENT
Q385298343
6,524339404
,24,6Q¢2¢2:i
$ 31638:
$ .11,642;
$ 0$,932''
RAILWAY RIGHT'S OF WAYS -Lower Tier only W7 14.03 acres - $ 258.81)
RAILWAY RIGHT'S OF WAYS -Lower Tier Educ. Share WT 14.03 acres $ 822.69
UTILITY TRANSMISSION LINES -Lower Tier only UH 54.56 acres $ 353.18
UTILITY TRANSMISSION LINES -Lower Tier Educ Share UH 54.55 acres $1,208.66
SUB -TOTAL
$ 100 373r
TOTAL TAX LEVY
$ 24 %06636-
LEVY REQUIREMENTS
2007 Tax Levy
$ 22,93ti
YEAR 2006 RESIDENTIAL RATE INVOFC)
Projected Impact of Growth
2007 Adjusted by Growth
2008 Lower4ier Increased Tax Levy Requirments
$ 613,262
$ 23,552,331
$ 1,164,304
2,67%
5.03%
2008 Residential Rate
2007 Residential Rate
0,00377146
0.00359152
TOTAL COWER TIER 2008 ESTIMATED TAX LEVY
$ 24,706,635
2008 Residential Rate Inc
0.00017964
Less: Lower Tier 2000 Railway -Rights or Way (WT)
$ (3,632)
2008 % Residential Rate Increase
5.000/.
Less: Lower Tier 200E Railway -Rights of Way (Wr) Educ
$ (11,642)
Less: Lower Tier 2008 Utility Transmission(UH)
$ (19,266)
Less: Lower Tier 200E Utility I ransmission(UH)Educ.
$ (65,932)
-
TOTAL
$ 24,606,262
divided by
B,524,339,484
equals Residential Tax Rate
0.00377146
-125-
COUNCIL - MAY 139 2008
ITEM # 12 - 10
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U
CO ICI - MAY 13, 2008
Dr. Helena Jaczek, M.P.P.
fl\ Oak Ridges - Markham
ontaro
The Honourable Gerry Phillips
Minister of Energy
4th Floor
Hearst Block
900 Bay Street
Toronto, Ontario
M7A 2E1
Dear Min' r Phillips,
ITEM #13-1
DECEIVED
MAY 1112008
MAYORS
May 1, 2008
I would like to Inform you that I have received correspondence from
residents of my riding of Oak Ridges -Markham, the Concerned Citizens of King,
the King Countryside Stewardship Alliance and the Ontario Clean Air Alliance, all
of whom have drawn my attention to their concern regarding the proposed
construction of a 350 megawatt power plant in Northern York Region. They claim
that the decision to construct this power plant is based on flawed and outdated
data. In particular, they question the growth projection of 3% per year and feel
future demand has been over -estimated. They point out the current projections
indicate that demand is slowing as conservation programmes are being
enthusiastically embraced by residents, businesses and industry. In addition, the
cost of such a plant has been a source of concern.
As I'm sure you are aware, the Council of the Township of King, the
Council of the Town of Aurora and the Council of the Town of Georgina have
passed resolutions that you be asked to direct the OPA to reconstitute the
Northern York Region Working Group to develop a better plan to meet Northern
York Region's electricity needs. On behalf of the residents of my riding, I would
like to urge you to suggest to affected Municipal Councils that they may wish to
form their own advisory groups. It would be helpful if the Regional Municipality of
York assisted these groups by coordinating their activities and that the OPA take
on a leadership role.
137 Main Street North, Suite 201, Markham, ON LSP 1Y2 • T - (905) 294-4931 F - (905) 294-0014 Toll Free- 1 866 531-9551
1✓ - hjaczelcanpp.wOO liberal,ola.org
-128-
COUNCIL - MAY 13; 2008
ITEM # 13 - 2
As we move forward, I believe it is important that the host
community feel confident that there is a need for a plant of this size, using
current, trustworthy data.
Thank you for your attention to this issue.
Yours sincerely,
Dr. Helena Jaczek
Copy: Mayor Margaret Black, Township of King
mayor Phyllis Morris, Town of Aurora
Mayor Rob Grossi, Town of Georgina
Debbie Schaefer, Chair, The Concerned Citizens of King
Andrea Loeppky, The King Countryside Stewardship Alliance
Jack Gibbons, The Ontario Clean Air Alliance
D. Brian Hay, Ontario Power Authority
Bill Fisch, Chair, Regional Municipality of York
i
2
-129-
COUNCILIE MAY 1$3. 2008 BY-LAW 5026
THE CORPORATION OF THE TOWN OF AURORA
e,�pWn Of'9C/r
O
�r .41 qnp ° By-law Number 5026-08.F
it
BEING A BY-LAW to set and levy the Rates of
Taxation for the year 2008.
WHEREAS it is necessary for the Council of the Corporation of the Town of Aurora (the
"Town") to levy pursuant to the Municipal Act, 2001 S.O. 2001 c. 25 as amended (the
"Act"), certain tax rates on the whole of the rateable property according to the last
revised assessment roll for the Town for the purpose of raising the Town's estimated
expenditures adopted for the. year 2008, and these tax rates are included in the tax
rates shown on Schedule "A" to this by-law;
AND WHEREAS the property classes have been prescribed by the Minister of Finance
under the Assessment Act, R. S.O. 1990ch.A.31 as amended and Regulations thereto;
AND WHEREAS The Regional Municipality of York has approved the tax rates and tax
ratios to raise their estimated expenditures adopted for the year 2008, an these tax
rates are included in the tax rates shown on Schedule "A" to this by-law;
AND WHEREAS pursuant to Ontario Regulation 400/98 as amended by Ontario
Regulation 98106, the Ministerof Finance has established the Education Tax Rates for
all property classes for the year 2008, and these tax rates are included in the tax rates
shown on Schedule "A" to this by-law;
AND WHEREAS an Interim Tax Levy was made on the Residential, Multi -Residential,
Commercial, Industrial, Pipeline, Farmlands and Managed Forest classes of property,
-
before the adoption of the estimates for 2008 year;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
1. THAT for the year 2008, The Corporation of the Town of Aurora shall levy upon
the Residential Assessment, Multi -Residential Assessment, Commercial
Assessment, Industrial Assessment, Pipeline Assessment, Farmland
Assessment and Managed Forest Assessment the rates of taxation per current
value assessment, as adjusted by the provisions of Bill 140, as set out in the
Schedule "A" attached to this By-law;
2. THAT the estimates for the current year are as set forth in Schedule "A"
attached to this by-law;
3. THAT the levy provided for in Schedule "A" attached to this By-law shall be
reduced by the amount of the interim levy for 2008 on the Residential, Multi-
Residential, Commercial, Industrial, Pipeline, Farmlands and Managed Forest
classes of property;
4. THAT for the payments —in -lieu of taxes due to The Corporation of The Town of
Aurora, the actual amount due to The Corporation of the Town of Aurora shall
be based on the assessment roll and the tax rates as prescribed in Schedule "A"
for the year 2008.
5. THAT for the railway rights of way taxes due to The Corporation of the Town of
Aurora in accordance with the Regulations as established by the Minister of
Finance, the actual amount due to The Corporation of the Town of Aurora shall
be based on the assessment roll and the tax rates as prescribed in Schedule "A"
for the year 2008.
6. THAT for the utility transmission line taxes due to The Corporation of the Town
of Aurora in accordance with the Regulations as established by the Minister of
Finance, the actual amount due to The Corporation of the Town of Aurora shall
be based on the assessment roll and the tax rates as prescribed in Schedule "A"
for the year 2008,
-130-
COUNCI
MAY 1
2008. BYA AW 5026
By-law No 5026-08.F - Page 2
7. THAT all taxes levied under the authority of this By-law, shall be due and
payable in two instalments on Friday. July 25, 2008 and Wednesday, September
24, 2008, These due dates are subject.to amendment by the Treasurer, if
required, to meet the statutory notice period required in the Act.
8. THAT all taxes payable under the Pre -authorized Tax Payment Plans, shall be
due and payable on the last business day of each calendar month, starting in -
January and continuing as required until December, 2008.
9. THATthe Treasurer shall add to the Collector's Roll all arany Municipal charges
in arrears for Water and Sewer Billings, Cutting Weeds, Property Standard
Infractions, or any other charges which should be levied pursuant to any Statue
or By-law against the respective properties chargeable therewith and that the
same shall be collected by the Treasurer in the same manner and at the same
time as all other rates or levies.
10. THAT interest at the rate of one and one quarter percent (1.25%), (15.0% per -
annum), shall be levied on the non-payment of any instalment of the taxes or
any portion thereof on the first day of each calendarmonth following default, but
not after the 31s' day of December, 2008.
11. THAT if any taxes levied pursuant to this by-law remain unpaid as at December
31, 2008, interest at the rate of one and one quarter percent (1.25%) (15.0% per
annum) of the unpaid taxes shall be levied from January 1s', 2009 for each
month or fraction thereof until such taxes are paid.
12. THAT if in default of any instalment by the day named for payment thereof, the
subsequent instalments shall forthwith become due and payable.
13. THAT the Treasurer is hereby authorized to mail or cause to be mailed the
notices specifying the amount of taxes payable by a person liable for property
taxes, addressed to them at their place of residence or place of business.
14, THAT the Treasurer shall apply all payments received, including partial
payments to accounts on a consistent basis.
15. THAT Schedule "A" attached hereto shall be and form a part of the By-law.
16, THAT the provisions of this By-law shall come into force and take effect upon
third reading thereof.
17. THAT where there is a conflict between a provision(s) of this by-law and any
other by-law of the Town of Aurora, the provision(s) of this by-law shall prevail to
the extent of the conflict.
18. THAT in the event any part or provision, including any part or provisions of a
Schedule(s), is declared by a court of competent jurisdiction to be void, illegal or
in alid, the offending part or provision shall be considered as separate,
severable and struck out from the remaining parts or provisions of .this by-law
which parts or provisions shall remain valid, binding and of full force and effect.
READ A FIRST AND SECOND TIME THIS 13TH DAY OF MAY, 2008.
READ A THIRD TIME AND FINALLY PASSED THIS 13TH DAY OF MAY, 2008.
PHYLLIS M. MORRIS, MAYOR
B, PANIZZA, MUNICIPAL CLERK
- 131 -
COUNCIL - MAY 13, 2008
BY-LAW 5026
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-132-
e,�oW 3o{ l4,o THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5030-08.0
BEING A BY-LAW to Confirm Actions by
Council Resulting From Council Meeting 08-14
on May 13 2008.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
THAT the actions of the Council at its Council meeting held on May 13, 2008 in
respect to each motion, resolution and other action passed and taken by the
Council at the said meeting is, except where prior approval of the Ontario
Municipal Board is required, hereby adopted ratified and confirmed.
2. THAT the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
READ A FIRST AND SECOND TIME THIS 13' DAY OF MAY, 2008.
READ A THIRD TIME AND FINALLY PASSED THIS 13TH DAY OF MAY, 2008.
PHYLLIS M. MORRIS, MAYOR
B. PANIZZA, TOWN CLERK
ADDITIONAL ITEMS TABLED FOR
COUNCIL MEETING
Tuesday, May 13, 2008
➢ Replacement Page 5 of Council Agenda
➢ Delegation (b) - Mr. Bill Hogg
Re: Item 8 - CS08-020 - Vacancy Office of Councillor
➢ Delegation (c) Mr. Hans J. Stech
Re: Item 8 - CS08-020 — Vacancy Office of Councillor
➢. ADDED ITEM 14 - Correspondence from Mr. Geoffrey Dawe
Re: Item 8 - CS08-020 — Vacancy Office of Councillor
ADDED ITEM 15 - Correspondence from Mr. John Gallo
Re: Item 8 - CS08-020 — Vacancy Office of Councillor
Council Meeting No. 08-14 Page 5 of 6
Tuesday, May 13, 2008 REVISED
10. Recommendation from Closed Session - May 6, 2008
Re: Appointment Sponsorship/Special Events Assistant
(Tabled by Mayor Morris)
RECOMMENDED:
pg. 114
THAT approval be granted to recruit .the proposed incumbent to the
position of Sponsorship/Special Events Assistant in accordance with the
Town's Administrative Procedure No. 24.
11. E-mail from Director of Public Works pg. 115
Re: Northeast Traffic Calming
(Tabled by Mayor Morris)
RECOMMENDED:
THAT Council provide direction.
12. FS08-021 - 2008 Property Tax Rates and Ratios pg. 117
RECOMMENDED:
THAT the property tax ratios and tax rates for the 2008 taxation year be
established as follows:
Broad Property Class
Tax Ratio
Tax Rate
Residential/Farm
1.0000
0.00377146
Multi -residential
1.0000
0.00377146
Commercial.
1.2070
0.00455215
Industrial
1.3737
0.00518085
Pipeline
0.9190
0.00346597
Farmland
0.2500
0.00094286
Managed Forest
0.2500
0.00094286
THAT By-law 5026-08.F establishing the 2008 Property Tax Rates for the
Town of Aurora be approved at the Council Meeting scheduled for May
13, 2008.
ADDED ITEM Delegation (b)
Panizza, Bob
From: Bill Hogg _ _
Sent: Sunday, May 11, 2008 1:09 PM
To: Panizza, Bob
Subject: Delegation Status
Would you please put me down as a speaker on Tuesday
Cheers!
Bill Hogg
Willow Farm Lane
Aurora, Ontario, L4G
5/12/2008
YoWre, 4P& good, compax
ADDED ITEM Delegation (c)
DELEGATION REQUEST
Corporate Services
Town Clerk
905-727-3123
info@e-aurora.ca
Town of Aurora
1 Municipal Drive,
Box 1000. Aurora. ON L4G 6A
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCILICOMMITTEEIADVISORY COKIIII IITTEE DATE:
SUBJECT:
0
Street
PHONE: '1-1011WE: BUSINESS:
FAX NO.: E-MAIL ADDRESS:
a
1
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is
collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of
the Municipal Freedom of information and Protection of Privacy Act. Questions about this collection should be directed to
the
Town Clerk, Town of Aurora 1 Municipal Drive Box 1000 Aurora, ON L4G 6,11 Telephone 905 727-3123.
Community
From: Geoffrey Dawe
Sent: Tuesday. Mav 06. 2008 7:35 PM
To: '
Subject: Aurora By -Election
ADDED ITEM - 14
Greetings
As most of you, if not all, are aware, Councilor Grace Marsh resigned her council seat. The purpose of this
email is not to address that specific issue, but to address the issue of replacing ex -Councilor Marsh.
The Municipal Act, the governing act, allows for two options: appoint a replacement councilor or hold a
by-election.
I am writing you to encourage you to accept the by-election option. The remaining time for this term is two
and one-half years, just slightly less than the previous terms, which were three years. Given that there have
been some substantial changes in how our Council seems to operate, I believe the only appropriate course
of action to ensure transparent and open governance is to hold a by-election.
The issue of cost has been brought up, with a range of $35 - 40,000. This is not an insubstantial amount of
money, but amortized over the population of the town, it would be less than $1.00 per resident. Given some
of the ways you can spend your money, I would suggest that this is a pretty good value. AND, this money
is already in a reserve fund, specifically for this purpose. NO impact on our current budget.
Yes, we will have to pay this back to the reserve fund, but it is substantially less than some of the other
issues that council has gotten itself into.
If you agree with this position, then I would request that you out and past the following into an email and
send it to the town. As long as you are eligible to vote in an Aurora Municipal Election, then your email
will count. If there are two or three residents in your house,.you are all eligible to send this email.
Individual emails will make more of an impact! -
If you have received this request from other people, please do not double up your emails to the town - it
will only invalidate the process. I too am in favor of open and transparent governance.
If you know other people who are like-minded, PLEASE forward this email to them! This matter is
scheduled to come to Council on Tuesday May 13th. Let's make our voices count!,
Don't hesitate to call me if you want to discuss anything. My cell number (the best way to contact me) is
Thanks for your consideration.
Best regards
Geoffrey Dawe
Subject: Replacement Councilor ,
Date: May ##, 2008
To: the Mayor and Councilors of Aurora
CC: Town Clerk
Re: Vacant Council Seat
Dear Madam Mayor and Town Councilors
Given the unfortunate circumstances of Councilor's Marsh's resignation, I respectfully request that a,by-
election be held to fill this seat.
This option is allowed for in the municipal act, reserve funds are already in place to handle situations such
as this (therefore, no immediate impact to the budget), and, perhaps most importantly, this very much links
to the Town's official strategic plan, namely Goal D: "Ensure transparent, accountable and open governance
in concert with informed and involved citizens."
Further, I request that this email be placed on the public agenda.
Your Name
Your Address
Aurora, Ontario..
ADDED ITEM - 15
John Gallo
Civic Square Gate
Aurora, Ontario L4G
May 13, 2008
Aurora Council
Town of Aurora
1 Municipal Drive
Aurora, Ontario
Dear Aurora Council,
Delivered via email
bpanizza @e-aurora.ca
It has come to my attention that the Town of Aurora has recently received the
resignation of a Member of Council. It is my understanding that Council has the
option of either calling a by-election or appointing a person who has consented to
accept the office. If Council chooses to appoint a person for the office of Councillor, I
wish to express my continued interest in serving the residents of Aurora.
I have served on the Leisure Services Advisory Committee during the last term of
office; I currently sit on the Environmental Advisory Committee and am President of
the Bayview Wellington Ratepayers Association. 1 have followed closely, during the
past year and a half, the proceedings of council and have attended many Council and
bud get meetings.
Again, if Council decides to appoint a person for the position of Councillor, I wish to
express my consent to accept the position.
Respectfully,
1
John Gallo