AGENDA - Council - 20080422COUNCIL
EETING
AGENDA
N0.08-11
TOESDAY, APRIL 22, 2008
7:00 P.M.
IL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
18/04/08
AURORA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 08-11
Tuesday, April 22, 2008
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
Il APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
III OPEN FORUM
IV ADOPTION OF MINUTES
Council Minutes of April 8, 2008, Meeting Number 08-10 pg. 1
RECOMMENDED:
THAT the Council minutes of April 8, 2008, meeting number 08-10 be
adopted as printed and circulated.
V PRESENTATIONS
VI PUBLIC SERVICE ANNOUNCEMENTS
Council Meeting No. 08-11 Page 2 of 7
Tuesday, April 22, 2008
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
a) Ms Paola Arci, Executive Assistant, Growing Communities pg. 8
Healthcare Alliance
Re: Health Care
b) Director of Financial Services/Treasurer
Re: 2008 Operating and Capital Budget - Item 3
c) Mr. Geoffrey Dawe, Chair, Aurora Public Library
Re: 2008 Library Budget — Item 4
d) Ms Donna Coker, Resident pg. 27
Re: 2008 Operating and Capital Budget - Item 3
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Xlll READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and
enacted:
5021-08.H BEING A BY-LAW to Accept Ontario Funding pg. 203
for Road and Infrastructure Investment
Funding
5022-08.H BEING A BY-LAW to amend By-law pg. 204
4725-05.H, appointment of an Acting Chief
Building Official (Marcel Jonker)
Council Meeting No. 08-11
Tuesday, April 22, 2008
Page 3 of 7
5025-08.F BEING A BY-LAW to establish a schedule pg. 205
of fees for applications, permits, the sale of
Town publications, and to prescribe service .
charges for administrative matters. (Amending
Schedule B — Building Administration)
5023-08.0 BEING A BY-LAW to confirm actions by pg. 207
Council Resulting From Council Meeting 08-11
on April 22, 2008.
XIV CLOSED SESSION
Legal and Personal Matters
THAT Council resolve into a Closed Session to consider a Legal Matter
and personal matters regarding an identifiable individual.
XV ADJOURNMENT
Council Meeting No. 08-11
Tuesday, April 22, 2008
Page 4 of 7
it
2.
3.
61
AGENDA ITEMS
Special General Committee Meeting Report No. 08-18
Monday, April 7, 2008
RECOMMENDED:
THAT the report of the General Committee Meeting No. 08-18 be received
and the recommendations carried by the committee be approved.
General Committee Meeting Report No. 08-19
Tuesday, April 15, 2008
RECOMMENDED:
pg.34
THAT the report of the General Committee Meeting No. 08-19 be received
and the recommendations carried by the committee be approved.
2008 Final Operating and Capital Budget
(Budget Material Under Separate Cover)
RECOMMENDED:
pg. 43
THAT the 2008 Final Operating and Capital Budget for the Town of Aurora
be adopted.
2008 Library Budget pg. 44
RECOMMENDED:
THAT Council provide direction on this matter.
FS08-018 — St. John's Sideroad/Bathurst Pumping Station Capital pg. 45
Project
RECOMMENDED:
THAT report FS08-018 be received; and
THAT the Town establish a Capital Project for the St. John's
Sideroad/Bathurst St. Pumping Station in the amount of $620,261, to be
recovered from the Sanitary Sewers Development Charge Reserve Fund;
and
Council Meeting No. 08-11
Tuesday, April 22, 2008
Page 5 of 7
THAT $230,720 be transferred from the Sanitary Sewers Development
Charges Reserve Fund with $163,976 going to the Roads and Related
Development Charge Reserve Fund and $66,744 to the Water
Development Charge Reserve Fund.
6. FS08-019 — 2008 Municipal Road and Bridge Infrastructure pg. 50
Investment
IVxK01�ITihLTi1:0101NMQ
THAT a by-law be passed to acknowledge the Town of Aurora will receive
$647,113 in provincial funding, as committed through the province's'2008
Municipal Road and Bridge Infrastructure Investment; and
THAT a new Obligatory Reserve fund be established called the Municipal
Road Infrastructure Investment Fund; and
THAT, when the money is received, it be deposited into the Municipal
Road Infrastructure Investment Fund until Council decides on a project in
which to invest these funds.
7. CS08-015 — Revisions to Administration Policies for Salary pg. 56
Classification Schedules & Benefits Adjustments
for Full Time Non Union Staff
RECOMMENDED:
THAT Council approve an economic adjustment to all non union full time
staff of 3% per annum effective April 1, 2008 and April 1, 2009 including
appropriate benefit adjustments; and
THAT a further 1% economic adjustment be provided effective April 1,
2007 for 2007; and
THAT staff be authorized to update, circulate and implement the revisions
to the salary schedule which forms Administration Policy No. 7 in
accordance with Council approval.
Council Meeting No. 08-11
Tuesday, April 22, 2008
Page 6 of 7
8. CS08-016 — Revisions to Administration Policies for Salary
Classification Schedule for Other Than
Continuous Full Time Staff (OTCFT)
RECOMMENDED:
pg. 62
THAT Council approve an economic adjustment to the Other Than
Continuous Full Time (OTCFT) staff salaries of 3% per annum effective
April 1, 2008 and April 1, 2009; and
THAT a further 1% economic adjustment be provided effective April 1,
2007 for 2007; and
THAT staff be authorized to update, circulate and implement the revisions
to the salary schedule which forms Administration Policy No. 7 in
accordance with the Council approval.
9. CS08-017 — Council Pending List pg. 67
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THAT CS08-017 be received for information purposes.
10. LS08-024 — Development of One Senior Baseball Facility pg. 105
:�xKQ�lllryl�►1�7��11
THAT Council receive this report as information and direct staff
accordingly with respect to constructing a new additional Senior Baseball
Diamond facility.
11. ADM08-005 — Power Generation and Transformation in the pg. 111
Town of Aurora
RECOMMENDED:
THAT report ADM08-005 be received for information.
Council Meeting No. 08-11 Page 7 of 7
Tuesday, April 22, 2008
12. Memorandum from the Director of Corporate Services/Town Clerk pg. 196
Re: Special General Committee Meeting —Council Priority List Review
RECOMMENDED:
THAT a Special General Committee meeting be convened on Monday,
April 28, 2008 at 7:00 p.m., to review the Council Priority List.
13. Extract from Closed Session Meeting of April 1, 2008 pg. 197
Re: Sale of 404/Leslie Street Town owned Lands
RECOMMENDED:
THAT the five offers of purchase for the 404/Leslie Street Lands,
presented to Council, be rejected.
14. Letter from Ms Glennanne Phillips, Red Shield Coordinator, pg. 198
Salvation Army
Re: Municipal Dollar -a -Day Challenge
RECOMMENDED:
THAT Council provide direction on this matter.
15. Memorandum from the Director of Public Works pg. 200
Re: Report on Town of Aurora Water Consumption Trends
RECOMMENDED:
THAT memorandum from the Director of Public Works regarding Town of
Aurora Water Consumption Trends be received for information.
COUNCIL - APRIL 22, 2008
AvwoizA
TOWN OF AURORA
COUNCIL. MEETING MINUTES
NO. 08-10
Council Chambers
Aurora Town Hall
Tuesday, April 8, 20018
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, Marsh,
McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, - Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer and Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the.Municipal Conflict of
Interest Act.
it APPROVAL OFAGENDA
Moved by Councillor Wilson . Seconded by Councillor Gaertner
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ REVISED MOTION for Item 7 - Resolution from York Region -
Transportation and Works Committee
Re, Replacement of Municipal Representative for Source Protection
Committees as Required by the Clean Water Act
➢- NEW ITEM 9 - E-rnail,from the Director of Leisure Services
Re: Aurora Heritage Centre - 22 Church Street, Geothermal HVAC
CARRIED
If/ OPEN FORUM
Mr. Geoffrey Dawe, Chair of the Library Board, introduced Ms Louise Procter Maio, the
newly appointed Chief Executive Officer and Secretary -Treasurer for the Aurora Public
Library,
Ms Louise Procter Maio advised that she has been an Aurora resident since 1985 and
from that time, has actively been involved with the Aurora Public Library. Ms Proctor
Maio advised that she is excited about her position and welcomes the opportunity to
work together with Town Council and staff.
-I-
COUNCIL - APRIL 22, 2008
Council Meeting No. 08.10
Tuesday, April 8,.2008
IV ADOPTION OF MINUTES
Special Council Minutes of March 24, 2003, Meeting No. 08-07 .
Council Minutes of March 25, 2008, Meeting No. 08-08
Special Council - Public Planning Minutes of March 26, 2008, Meeting No.'
08-09
Moved by Councillor Granger Seconded by Councillor Buck
THAT the Special Council minutes of March 24, 2008, meeting no. 08-07,
Council minutes of March 25, 2008, meeting number 08-08 and the
Special Council - Public Planning minutes of March 26, 2008, meeting
number 08-09, be adopted as printed and circulated.
CARRIED
V PRESENTATIONS
None
VI PUBLIC SERVICE ANNOUNCEMENTS
Councillor Wilson extended congratulations to the Canada Day Parade Committee for
doing a fantastic job on their "100 Loonies for Canada!" event, which took place on
Friday, April 4, 2008, -
Mayor Morris advised that there have been two public open house meetings pertaining
to the proposed By-law to regulate the use of pesticides in Aurora. Mayor Morris
advised that there will be a staff report coming forward to a future meeting of Council
addressing this issue.
Mayor Morris advised that St. Andrew's College Cadet Corps conducted a.parade to
exercise their Freedom of the Town on Sunday, April 6, 2008,
Mayor Morris advised that the Aurora Realtor's Breakfast took place on Wednesday
April 2, 2008 and was very successful and well attended.
Mayor Morris advised that there will be an open public meeting pertaining to the issue of
power generation in York Region, taking place at the Town Hall on Wednesday April 30,
2008, at 7:00.p.m. The CAO confirmed that representatives from. the Ontario Power
Authority, Ontario Clean Air Alliance, Association of Power Producers of Ontario and
PowerStream have confirmed their participation on the panel to discuss the issues and
answer questions. The GAO advised that a moderator is still to be confirmed:
Mayor Morris expressed concern regarding comments made by former Councillor Bill
Hogg in a letter to the editor printed in the Auroran on April 8, 2008, pertaining to an
OMB hearing that the Town was recently engaged in with respect to a development
application on the Oak Ridges Moraine. Mayor Morris advised that Council considered
the application carefully and acted in the best interest of the town on this matter as in all
things.
Mayor Morris congratulated the Aurora Skaters Club's on their success in the Aurora
Skating Club Carnival at the Aurora Community Centre on April 5, 2008. The Mayor
Noted that Canadian Champion, Patrick Chan, was also performing.
Mayor Morris Congratulated the Director of Leisure Services and his staff for providing a
beautifully maintained, state-of-the-art venue for the Women's Hockey . Provincial
Championships, which took place this weekend at the Aurora Recreation Complex,
Hosted By the Aurora Panthers. Mayor Morris advised that the event was well attended
and that many of the participants and spectators were very impressed with the Aurora
Recreation Complex and how well it was Maintained throughout the event
COUNCIL - APRIL 22, 2008
Council Meeting No. 08-10
Tuesday, April 8, 2008
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2(1), 5 and 8 were identified for discussion.
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor MacEachern - Seconded by Councillor McRoberts
THAT the following recommendations respecting the matters listed as
'Items not Requiring Separate Discussion be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
3. General Committee Meeting Report No. 08-17 Tuesday, April 1, 2008
THAT the report of the General Committee Meeting No. 08-17.be received
and the recommendations carried by the Committee be approved.
4. BA03-001 — Customer Service Initiative Team — Terms of Reference
THAT Report No. BA08-01 be received as information; and
THAT Council endorse the Terms of Reference and Work Plan for the
Customer Service Initiative Team outlined in Report No. BA08-01.
6. PWOB-017 — Lake Simcoe Clean -Up Fund (LSCUF) - Follow-up Report.
THAT staff be directed to submit detailed project proposals to
Environment Canada for funding from the Lake Simcce Clean -Up Fund for
the Retrofit of SWM Facility C-1 and the removal of the Burnett Pond by
the April 14, 2008 deadline; and
THAT staff be directed to report to Council as soon as possible after the
funding announcements for the program have been made on the result of
the applications and, assuming the application were successful, to seek
authorization to tender the retrofits of SWM Facility C-1.
Resolution from York Region - Transportation and Works Committee
Re: Replacement of Municipal. Representative for Source Protection
Committees as Required by the Clean Water Act
THAT the Town of Aurora endorse the appointment of Neil Garbe as the
Municipal representative for York Region and its constituent local
municipalities on the Credit Valley, Toronto Region and Central Lake
Ontario Region Source Protection Committee; and
THAT the Town of Aurora endorse the appointment of Erin Mahoney as
the Municipal. representative for York Region and its constituent local
municipalities on the South Georgian Bay - Lake Simcoe Source
Protection Committee; and
THAT the Town of Aurora agrees to waive the voting procedure for the
appointment of Erin Mahoney to,the South Georgian Bay - Lake Simcoe
Source Protection Committee,
9. E-mail from the Director of Leisure Services
�Re: Aurora Heritage Centre - 22 Church. Street, Geothermal HVAC
(Added Item)
THAT the added item 9 be received for information.
CTIED.
COUNCIL - APRIL 22, 2008 ,
- Council Meeting No. 08-10
Tuesday, April 8, 2008
IX DELEGATIONS
None
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Special General Committee Meeting Report No. 08-15 Monday, March 24,
2008
CONSIDERATION OF_ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 08-15 TUESDAY MARCH 24 P008
(1) LS08-016 -Aurora Heritage Centre
Moved by Councillor Gaertner - Seconded by Councillor McRoberts
THAT it be recommended to Council that the Mayor and Clerk be
authorized to execute the Contribution Agreement with the Minister of
Canadian Heritage for funding under the Cultural Spaces Canada - Grant
Program for the Aurora Heritage Centre; and
THAT staff incorporate the following amendments as the grant eligible
projects to he financed by the grant:
New Heating, Ventilation and Air Conditioning System
Additional Framing and Millwork
' Improved Lighting Fixtures Multi Purpose Room -
Picture Hanging Rails
Picture. Hanging Rails Basement
New Moulding in Multi Purpose Room
Fixtures
Store Front Framing -
Interior Storm Windows
Roller Shades
Tender Documents
Advertising Tender
Display Millwork; and
_ THAT,. in terms of the heating,. ventilation/air conditioning system, staff
return to the contractor to determine specifics regarding Base Case 2 and
other options that may be provided; and
THAT the matter be referred to the budget deliberations for further
consideration.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor McRoberts-
- THAT the balance of the report of the Special General Committee Meeting
No: 08-15 be received and the recommendations carried by the
Committee be approved. -
CARRIED
.4.
COUNCIL - APRIL 22, 2008
Council Meeting No. 08.10
Tuesday, April 8, 2008
2. Special General Committee Meeting Report No. 08-16 Tuesday, March 31, 2008
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 08-16 TUESDAY MARCH 31 2008
(1) Memorandum from the Financial Analyst/Budget Co-ordinator
Re: Aurora Heritage Centre - Cultural Spaces Federal Grant Program
Moved by Councillor Wilson � Seconded by Councillor Marsh
THAT Base Case 2 system be included in the Aurora Heritage Centre
renovations at an additional cost of $203,000 being allocated to the
project; and
On a recorded vote the motion was CARRIED
YEAS: 7 . I NAYS: 2
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
. Marsh, Wilson and Mayor Morris
VOTING NAYS: Councillors Buck and McRoberts
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT Council approve funding of $82,800 from the Church Street School
Reserve to be applied to the Aurora Heritage Centre renovations (capital
project 472059); and
THAT Council approve the additional funding requirements as identified in
the financial summary chart, including any changes made to the chart
during this meeting.
CARRIED
Moved by Councillor MacEachern. Seconded by Councillor McRoberts
THAT the balance of the report of the Special General Committee Meeting
No. 08-16 be received and the recommendations carried by the
Committee be approved. - -
CARRIED
5. Extract from Special General Committee - Closed Session Meeting of April
1, 2008
Re: Personal Matter — Composition of the CSI Aurora Customer Services
Committee — (referred to closed session from General Committee April
1, 2008)
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT, in future, staff committee appointments be presented to
Council in closed session, if Council endorsement is required for the
establishment of the committee, prior to the members being publicly
appointed to the committee.
CARRIED
-5-
COUNCIL - APRIL.22, 2008
Council Meeting No. 0840
Tuesday, April 8, 2008
8. Report from Lako Simcoe Region Conservation Authority
Re: Hearing, Pursuant to the Fill Construction & Alteration to Waterways .
Ontario Regulation 179106, Cancellation of Permit AP.2007.23
1160-1360 Bloomington Road, Part of Lot 11, Concession 2, Town of Aurora
(Tabled by Councillor MacEachern)
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the report be received for information. .
CARRIED
XI REGIONAL REPORT
Mayor Morris advised that she will provide the. Information desk staff with copies of the
Regional Council Highlights which can be obtained from the Region of York website at
www.vork.ca.
Mayor Morris advised that the Region recently received a report regarding the issue of
affordable housing.
XN NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Councillor Gaertner requested an update on the status of a report pertaining to
secondary dwelling units, and requested that staff.look into this matter and report on.
back on the issue.
Councillor Buck asked if .the renovations to 22 Church Street, for the Aurora Heritage
Centre are considered a "Design Build" project. The Director of Leisure Services
advised that they are not, however, there is a portion of the HVAC system which does
fall under the "Design Build" program. .
Councillor MacEachern requested that the issue of Secondary Dwellings be dealt with
by staff, separately from the Official Plan review process.
Councillor Granger inquired about the recent amendments to speed limits on
Bloomington Road. The Director of Public Works responded by advising that there is a
Regional policy on the establishment of speed limits, and advised that he would provide
Council with a copy of this policy if desired.
Councillor McRoberts gave notice of motion pertaining to a possible arrangement to
appoint an interim program manager for the Aurora Heritage Centre prior to its opening
or governance, structure, whichever comes first.
Councillor Marsh inquired about a sale of Rain Barrels in, to which the Director of Public
works advised that the sale will be taking.place on May 24. 2008 at various participating
locations in York Region as part of the Region's water efficiency program.
Councillor Buck inquired about the sale of toilets. to. which the Director of Public Works
advised. that a sale Water Efficiency Toilet took place on Saturday, April 5, 2008 and
Sunday, April 6, 2008.
Councillor MacEachern expressed concern regarding the process used with respect to
a letter which was presented at the March 25, 2008 Council meeting as an added item.
Councillor MacEachern advised that all references to this letter were removed from the
minutes of that meeting on the grounds that the letter was of a confidential nature.
Councillor MacEachern suggested that it should be'confirmed that this letter was of a
confidential nature, and if so, there should be.an explanation in the minutes to advise of
the reason for the removal of any reference to this document.
-6-
COUNCIL - APRIL 22, 2008
Council Meeting No. 08-10
Tuesday, April 8, 2008
X111 READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the following listed.by-laws be given 1st, 2nd and 3rd readings, and
enacted: -
5019-08.H BEING A BY-LAW to appoint Building Inspectors
5020-08.0 ,BEING A BY-LAW to confirm actions by Council
resulting from Council meeting 08-10 on April 7, 2008.
CARRIED
X1V CLOSED SESSION
Personal, Property and Labour Relations
MovedbyCouncillorBuck - Seconded by Councillor Granger
THAT Council resolve into a Closed Session to consider personal matters
about identifiable individuals; a property matter regarding the Town owned
404-Leslie Street lands; and labour relations matters regarding non -union
staff compensation and Town Hall and Leisure Services Facilities
temporary closure for Christmas holidays.
CARRIED
XV ADJOURNMENT
Moved by Councillor Wilson -
THAT the meeting be adjourned at 8:30 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
fR
COUNCIL - APRIL 22, 2008
Panizza, .Bob
From: Paola Arci
Delegation (a)
Sent: Thursday, April 17, 2008 11.20 AM
To: Panizza, Bob
Subject: RE: Alliance Presentation at Council
Attachments: Resolution 2008 (Aurora).doc; Municipal Package for Resolution (Aurora - April 22).ppt
Good morning Bob, as per the email below, please find attached a revised presentation and resolution for the
April22nd Council Meeting.
I did courier.packages to you back in February, those brochures are still fine, but the presentation and resolution
have since been updated.
I will assume that 12 copies of the presentation are still required for Tariq to bring with him on the 22nd?
Please let me know. if there are any other details that I have missed.
thanks for your assistance.
Paola Arci
Executive Assistant
Growing Communities Healthcare Alliance
9:18
COUNCIL - APRIL 22, 2008
Whereas the high growth communities in Ontario grow at more than twice the rate of the
provincial population growth rate, adding more than 100,000 new residents each and every
year;
Whereas these regions are also aging at twice the provincial rate;
Whereas population growth in these regions will further intensify due to Ontario's 30-year
growth plan, Places to Grow;
Whereas as of 2008109 Ontarian's residing in the Local Health Integration Networks (LHINs)
representing high growth communities are receiving $258 less per resident for local hospital
services when compared to the average Ontarian, which translates into a $1.4 billion annual
operating funding gap for local hospital services — and these provincial funding inequities are
worsening each year;
Whereas Ontarians living in the GTA/905 are receiving $218 less per resident for provincially
funded local social services when compared to the average Ontarian, which translates into a
$708 million annual operatingfunding gap for local provincially funded social services — and
these provincial funding inequities also worsening each year;
Whereas the Government of Ontario has acknowledged the growing funding gaps for hospital
services in high growth communities by committing during the 2007 provincial election to
provide $100 million in additional annual operating funding to high growth hospitals;
Whereas the promise of $30 million in growth funding for 2008/09 still means that the funding
gap continues to widen;
Whereas the Government of Ontario has announced that it is developing since 2006 and will
implement a new Health Based Allocation Model (HBAM) to allocate new health care resources
to Local Health Integration Networks based on patient care needs in a way that will address
health care funding inequities in Ontario;
Be it resolved that in order to improve timely and local access to hospital care in Aurora,
across high growth communities in Ontario, the Town of Aurora asks that:
a) The Government of Ontario speed up implementation of its hospital growth funding
commitment and provide adequate and ongoing social services growth funding.
b) That the Ministry of Health and Long -Term Care Quickly implement "Health Based Allocation
Model" (HBAM) i.e., population -needs -based -funding for provincial health care funding and
develop a population -needs -based funding formula for social services.
c) The Government of Ontario Develops a health care and social services growth plan for
Ontario to complement Places to Grow:
And that this resolution be forwarded to the Premier of Ontario,. the Minister of Health and Long -
Term Care, the Minister of Finance, the MPP for Newmarket -Aurora, High growth communities
Mayors and Chairs, and the Central LHIN.
-9-
COUNCIL - APRIL 22, 2008
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COUNCIL - APRIL 22, 2008
Panjzza, Bob Delegation (d)
From: donna coker
Sent: Monday, April 14, 2008 5:05 PM
To:. Panizza, Bob
Cc: Rishma Mirshahi
Subject: Fw: Final Budget
Hi Mr. Panizza, .
We were hoping to speak at the meeting on the 22 of April so we could Thank Council for keeping Seston Park on
the budget so far. Could you let me know if this is possible.
Thanks so much.
Donna Coker
-27-
COUNCIL - APRIL 22, 2008
ITEM #1 - 1
AuruoRA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 0848
Council Chambers
Aurora Town Hall
Monday, April 7, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
7:10 p.m.), Collins-Mrakas, Gaertner, Granger, Marsh,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Director of Financial Services/Treasurer, Director of
Leisure Services, Financial AnalysUBudget
Supervisor and Administrative Co-ordinator/Deputy
Clerk
Mayor Morris called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
None
II . APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved.
➢ Correction to the recommendation of Item 9 to read as follows:
"THAT the matter of a Capital Budget Adjustment of
2% be considered at the end of the budget process."
y WITHDRAWAL OF ITEM 3 — considered and received for information
at the March 31, 2008 Special General
Committee meeting
A DISTRIBUTION OF MATERIAL LISTED ON THE AGENDA
ITEM 6 - Memorandum from the Director of Financial
Services/Treasurer
Re: Questions Asked at Previous Budget Meeting
ITEM 7 - Summary of Current 2008 Budget Position
ITEM 8 - Revised 2008 Capital Summary
CARRIED
COUNCIL - APRIL 225 2008
Special General Committee Report No. 08-18
Monday, April 7, 2008
III DELEGATIONS
None
Councillor Buck arrived at 7:10 p.m.
IV MATTERS FOR CONSIDERATION
1. LSOS-016—Aurora Heritage Centre
(deferred from March 31, 2008 Special General Committee meeting)
(attachments pertaining to the HVAC System have been omitted,
as that matter was addressed at the March 31, 2008 Special General
Committee meeting)
General Committee recommends:
THAT all the works shown in the summary chart listed below be included
in the Aurora Heritage Centre renovations to achieve a $0.00 cost of the
ITEM #1 - 2
project.
Expenditures
Original Project
Contract (Rutherford) Per LS07-047 -$
1,734,956
1
Contingency
_$ - 188,126
1
Sub Total Contract
$ 1,923,g82
_
&kW Project Costs
Architects
$ 41,096
1 -
Cuppola (belfry)
$ 42,435
1
Administration
Taxes
$ 154,452
1 1
Sub Total Other-
$ 237,983
Consultants (Strat Plan)
2 $ - -
Total Approved by Council
$ 2,161,065
Items Included in Grant
New HVAC (Base Case 2) -
$ 498,000
Additional Framing and Millwork
$ 9,000
Improved Lighting Fixtures Multi Purpose Room
$ 51000
Picture Hanging Rails
$ 52000
Picture Hanging Rails Basement -
$ 16,000
_
New Moulding in Mull! Purpose Room
$ 9,000
Fixture
$ 10,400
Fixture
$ 10,300
Store Front Framing -
$ 12,000
Interior Storm Windows
$ 180,000
Roller Shades -
$ 5,200
Grant Items
$ 759,900
Other Items (Costs Incurred After August 17)
Tender Documents
$ 3,761
Advertising Tender -
$ 682
-
Mold Assessment
$ 9,712
Project Management Consultant (done in house)
$ -
HVAC Review LS07-028
$ 10,000
Sound System and Stage
$ 100,000
Furniture
$ 75,000
Display case millwork
$ 135,000
Teleconference Equipment
Premium after hours Mechanical
Premium after hours Electrical
Audit Costs
Administration Expense
$ -
- Otherjt
$ 334,155
COUNCIL - APRIL 22, 2008
Special General Committee Report No. 08-18
Monday, April 7, 2008
ITEM #1 - 3
Additional Items
Additional Abatement of Asbestos
$-18,210
Repairs to Stone Foundation Wall
$ 62,000
Brick repairs and replacement
$ 23,600
Repairs to damaged Soffit and Facia
$ 5,000
Repair cracks to all windows and sills, and broken glass
$ 8,860
Foundation Repairs to main building
$ 141,200
Alarm System -
$ -
New Roof
$ 80,000
Additional Items
$
338,270 $ 1,432,325
Projected Expenditures
$ 3,593,390
Revenue
Town of Aurora -
$ 2,510,500
Town of Aurora (Stral/Bus Plan)
2
Church St. School Discretionary Reserve Fund
$ 82,890
Cultural Spaces Grant
$ 750,000
Municipal Capital Reserve
$ 75,000
Capacity Building for Arts and Heritage Organizations Grant
$ -
Estate of Margaret Brevik
$ 155,000
Belinda Stronach Donation
$ 6,000
Aurora Historical Society
$ 15,000
Projected Revenue
$ 3,593,390
Projected Surplus/(Deficit)
$ 0
CARRIED
2. Memorandum from the Chief Administrative. -
Re: Calendar of Staff Initiative Events — 2007 and Preliminary Calendar -
2008
(deferred from March 31, 2008 Special General Committee meeting)
General Committee recommends:
THAT the calendar of staff initiative events — 2007 and preliminary
calendar— 2008 be received for information.
CARRIED
3. Memorandum from the Chief Administrative Officer
Re: Staff Justifications — Economic Development Division -
WITHDRAWN
-30-
COUNCIL - APRIL 22, 2008
Special General Committee Report No. 08-18
Monday, April 7, 2008
4. Extract from Arts and Culture Advisory Committee - March 27, 2008
Re: Request for an Interim Staff Position - Aurora Heritage Centre ; 22
Church Street
(deferred from March 31, 2008 Special General. Committee meeting)
General Committee recommends:
THAT the salary and benefits operating budget (Account 07409) for the
Aurora Heritage Centre be increased in the amount of $20,000 for a total
amount of $102,795.
CARRIED
General Committee.recommends:
THAT the recommendation of the Arts and Culture Advisory Committee be
received.
CARRIED
5. Correspondence from Federation of Canadian Municipalities (FCM) Centre
for Sustainable Community Development
Re: 2008 Call for Applications: Energy New GMF Funding Opportunity for
Green Buildings
(deferred from March 31, 2008 Special General Committee meeting)
General Committee recommends:
THAT the correspondence from the Federation of Canadian Municipalities
(FCM) Centre for Sustainable Community Development be received and
referred to staff to investigate potential submissions for a grant under the
Energy New GMF Funding Opportunity for Green Buildings program.
CARRIED
ITEM #1 - 4
6. Memorandum from the Director of Financial Services/Treasurer
Re: Questions Asked at Previous Budget Meeting
(to be distributed at the Meeting)
6.1 Funding for the Aurora Heritage Centre Roof Replacement -
General Committee recommends:
THAT the funding for the roof replacement be funded from the. Municipal
Capital Discretionary Fund.
CARRIED
6.2 Conditions of the Brevik Bequeath
General Committee recommends:
THAT update regarding the Brevik bequeath be received for information
CARRIED
-31-
COUNCIL - APRIL 229 2008 ITEM #1 - 5
Special General Committee Report No. 08-18 1
Monday, April 7, 2008 - -
6.3 Terms and Conditions of the Beavertop Reserve Fund
General Committee recommends:
THAT the update regarding the Beavertop Reserve Fund be received for
Information.
CARRIED
7. Summary of Current 2008 Budget Position
(to be distributed at the Meeting)
General Committee recommends:
THAT the summary of the current 2008 Budget position be received for
information.
CARRIED
8. Revised 2008 Capital Summary
(to be distributed at the Meeting)
General Committee recommends:
THAT the revised 2008 Capital summary be received for information.
CARRIED
9. Deferral from Special General Committee Meeting March 3, 2008
Re: Capital Budget Adjustment of 2%
.(deferred from March 3, 2008 General Committee meeting)
General Committee recommends:
THAT the Council approve an increase in the tax levy by a dollar amount
of $460,000 which is equivalent to 2%; and -
THAT these funds be specifically earmarked to begin to address the
capital funding shortfall as recommended by the Treasurer; and
THAT the amount be placed into the municipal capital reserve; and
THAT this philosophy be carried forward to future years for Council
consideration.
DEFEATED
General Committee recommends:
THAT the hour be extended to consider the _remaining items of the
agenda
CARRIED
General Committee recommends:
THAT Council approve an increase in the tax levy of 1 % to be placed in
the Municipal Capital Reserve Fund.
CARICD
COUNCIL - APRIL 22, 2008
Special General Committee Report No. 08-1a
Monday, April 7, 2008
10 Finalization of the 2008 Capital and Operating Budget
General Committee recommends:
THAT the final budget be presented at the April 22, 2008 Council meeting
for adoption.
CARRIED
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:42 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY TOWN CLERK
ITEM #1 - 6
-33-
COUNCIL : APRIL 22, 2008
ITEM #2 - 1
AuRorrA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-19
Council Chambers
Aurora Town Hall
Tuesday, April 15, 2008
ATTENDANCE
COMMITTEE MEMBERS
Councillor McRoberts in the Chair; Mayor Morris,
Councillors Buck (left at 10:52 p.m.), Collins-Mrakas,
..
Gaertner, Granger, Marsh, MacEachem, and Wilson
MEMBERS ABSENT
None
OTHERATTENDEES
Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Councillor McRoberts called the meeting to order at 7:00 p.m.
1 DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary Interest under the Municipal Conflict of
Interest Act. -
H APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:
Delegation b) -- Mr. Dave Giroux, Aurora Minor Ball
Re: Request for Increase in Number of Ball Diamond Facilities
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes 08-15
Monday, March 24, 2008
Special General Committee Meeting Minutes No. 08-16
Monday, March 31, 2008
General Committee Meeting Minutes No. 08.17,
April 1, 2008
-34-
COUNCIL - APR&n2 ,�o n98 a Report No. 08-19
Tuesday, April 15, 2008
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-15, 08-16 and
General Committee Meeting minutes 08-17 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 5, 9, 10. 11, 12, 13, 15, 17, 18 and 19 were identified for
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
3. LSAC08-03 — March 20, 2008 Leisure Services Advisory Committee Meeting
No. 08.03
THAT the Leisure Services Advisory Committee Meeting minutes from the
March 20,.2008 meeting No. 08-03 be received and the recommendations
contained therein be adopted.
6. PL08-024- Release for Registration -
St. John's Road Development Corp.
Part of Lots 24 and 25 Concession 2 EYS'
File 1312-00-1A
THAT the Mayor and Clerk be authorized to execute a Subdivision
Agreement between The Corporation of the Town of Aurora and St. John's
Road Development Corp. In accordance with the draft approved
conditions dated August 3, 2001, as revised by Order of the Ontario
Municipal Board or July 26, 2006 'subject to the provision of financial
payments and securities as set out on Schedules "K" and "L" of the
Agreement substantially in the form attached; and,
THAT the Mayor and Clerk be authorized to execute all documents
necessary to give effect to same.
PL08.032 — Zoning By-law Amendment Application
Coland Developments Inc.
230 Wellington Street East
Lots 6 & 7, Part of Lots 2, 3, 4 & 5, Part of Reserved Part of Centre
Street, Registered Plan 231
File D14.05-08
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-05-08 scheduled for a Public Planning
Meeting held on May 28, 2008.
ITEM #2 - 2
-35-
COUNCIL - APRIL 22, 2008
General Committee Report No. 08-19
Tuesday, April 15, 2008
8. PW08-015 — Award of Tender PW2008-03 - Reconstruction of
Hawthorne Lane
THAT Tender PW2008-03 - Reconstruction of Hawthorne Lane be
awarded to C. Valley Paving Ltd, at its tendered price of $368,680,90,
excluding GST; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and C. Valley
Paving Ltd, for the reconstruction of Hawthorne Lane.
14. Correspondence from the Ministry of Citizenship and Immigration
Re: Nominations for the 2008 Lincoln M. Alexander Award
THAT the item be received for information.
16. Correspondence from Ms. Andrea Horwath M.P.P. Hamilton Centre
Re: Municipal Finances - Statement to the Ontario Legislature
(Tabled by Mayor Morris)
THAT the item be received for information.
CARRIED
VI DELEGATIONS
(a) Ms Mary -Frances Turner, Vice -President of York Region
Rapid Transit Corporation
Re: North YongelDavis Drive Class EA - Rapid Transit Alignments
The delegate was not In attendance.
(b) Mr. Dave Giroux, Aurora Minor Ball
Re: Request for Increase in Number of Ball Diamond Facilities
Mr. Dave Giroux addressed Council on behalf of the Aurora Minor Ball
Association to request an additional senior ball diamond in 2009, Mr. Giroux
advised that the current number of available diamonds is Inadequate for the
Increasing number of players in Aurora. Mr. Giroux also advised that the 2003
Master Recreation Plan indicated that a second full size diamond would be
required in 2008, as well as a lighted senior softball diamond in 2009, Further to
Mr. Giroux's request for an additional diamond, he also advised that there is a
requirement for a clubhouse, which would be used for equipment storage,
coaches clinics and player development. To this end, Mr. Giroux thanked the
Town for recently allowing the association to use the former hydra building for its
equipment storage.
General Committee recommends:
THAT the comments of the delegate be received for Information; and
THAT the presentation and request be referred to staff to provide a report
identifying possible sites for a ball diamond, on lands which the Town
owns, forthe Immediate needs of the Minor Ball Association; and
THAT the comments of the delegate be referred to the Master Recreation
Plan consultant.
CARRIED
ITEM #2 - 3
COUNCIL - APRILner22t2r008eale Report No. 08-19
Tuesday, April 15, 2008
VIl PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee recommends:
THAT items 5 and 15 be brought forward for discussion.
CARRIED
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
5. ADM08A04-- Ontario Power Authority - Power Generation and
Transformation in the Town of Aurora
General Committee recommends:
THAT report ADM08-004 be received for information; and
THAT Mayor Morris and Councillor Gaertner represent Council at the
meetings of the Markham/Aurora Hydro Task Force.
CARRIED
15.. Correspondence from Mr. Richard Johnson
Re; OPA (complete article to be distributed at meeting)
(Tabled by Mayor Morris)
General Committee recommends:
THAT the item be received for information.
CARRIED
Council Priority List Update
General Committee recommends;
THAT this item be deferred to a future meeting.
CARRIED
2. ART08.03 - March 27, 2008 Arts and Culture Advisory Committee Meeting
No. 08.03 .
General Committee recommends:
THAT the Arts and Culture Advisory Committee Meeting minutes from the
March 27, 2008 meeting 08-03 be received and the recommendations
contained therein be approved, except for the following motion:
THAT It be recommended to Council that, in order to ensure
that the best and most efficient development and
implementation of Aurora's arts, culture and heritage, Council
be requested to promptly consider providing, under the
direction of the Director of Financial ServiceslTreasurer,
immediate additional skilled human resources necessary to
support the Heritage- C ntre during the period from the current
ITEM #2 - 4
COUNCIL - APRILt 22, 2OO8eral e Report No. 08-19
Tuesday, April 15, 2008
planning stage until its opening, or the Implementation of its
governance structure, whichever comes first.
CARRIED
General Committee recommends:
THAT item12 be brought forward for discussion.
CARRIED
12. - FS08-016 —2008 Water, Wastewater, Storm Sewer and Sewage Pumping
Station Budget and Rates
General Committee recommends:
THAT Council approve the 2008 Water, Wastewater, Storm Sewer and
Sewage Pumping Station Budgets as presented with net expenditures
totalling $10,867,706; and
THAT Council approve the 2008 Retail Water rate of $1.0047 per cubic
meter and the Retail Wastewater rate of $0.8479 per cubic meter of water
consumed for all bills issued on and after May 1, 2008; and
THAT Council approve the 2008 Flat Rate Storm Sewer charge of $3.76
per unit per month for Residential and Condominium properties and
$49.96 per unit per month for metered CommerclaVindustrial and Multi -
Residential properties for all bills issued on and after May 1, 2008; and
THAT Council approve the 2008 Flat Rate Sewage Pumping Station
charge for each of the 163 users of the Ballymore Sewage Pumping
Station of $10.03 per month on all bills issued on and after May 1, 2008;
and
THAT Council approve the 2008 Flat Rate Sewage Pumping Station
charge for each of the 246 users of the Bayview Vandorf Sewage
Pumping Station of $6.89 per month on all bills issued on and after May 1,
2008; and
THAT Council approve the 2008 Flat Rate Sewage Pumping Station
charge for each of the 102 users of the Brentwood, Sewage Pumping
Station of $15.26 per month on all bills issued on and after May 1, 2008;
and
THAT Council approve the 2008 Bulk Purchase Water Rate of $1.8526
per cubic meter on all bills issued on and after May 1, 2008; and
THAT the necessary by-law to implement the 2008 Water, Wastewater,
Storm Sewer and Sewage Pumping Station Rates be enacted at the
Council meeting scheduled for Tuesday, April 22, 2008 for all bills issued
on or after May 1, 2008.
y1t731147
-38-
ITEM #2 - 5
COUNCIL - APRIL 2Gener2al 2008aReport No. 08-19
Tuesday, April 15, 20D8
4. Joint Council Committee Meeting Minutes —Central York Fire Services
March 18, 2008
General Committee recommends:
THAT Council receive the Joint Council Committee Meeting Minutes —
Central York Fire Services of March 18, 2008 and the following
recommendations be approved:
The Joint Council Committee recommends to the Councils of Newmarket
and Aurora:
THAT Fire Services Report 2008-05 dated March 4, 2008 dealing
with the final report on "Exercise Rising Waters" and the change to
an "Incident Management System" approach to dealing with
emergencies be received for information purposes;
2. AND THAT the Community Emergency Management
Coordinator/Fire Chief be authorized to take the steps required to
prepare the Municipal Emergency Plans and staff to operate under
the Incident Management System In use by the Region of York, and
which will be introduced by the Province of Ontario in the near
future;
3. AND THAT the final report on `Exercise Rising Waters" be adopted.
General Committee considered the following amendment:
Notwithstanding Schedule D of By-law 2001-146, that Council advise
the Joint Council Committee — Central York Fire Services (,)CC) that
due to the magnitude of the current operating surplus, that the pro-
rated percentage share of the reserve be returned to the Town of
Aurora.
CARRIED
The main recommendation was CARRIED AS AMENDED.
9. PW08-016 — Award of Tender PW2008-13 - Supply and Delivery of
2 Four Wheel Drive, Rubber Tire, Extend -a -Hoe, Backhoe
Loaders, Complete with Options
General Committee recommends:
THAT Tender No. PW2008.13 - Supply and Delivery of 2 Four Wheel
Drive, Rubber Tire, Extend -a -Hoe, Backhoe Loaders Complete with
Options he referred back to staff for further review.
CARRIED
10. LS08-012— Stronach Aurora Recreation Complex
General Committee recommends:
THAT the report be referred to staff to establish standards for
sponsorship signs.
CARRIED .
ITEM #2 - 6
-39-
COUNCIL - APRIL 22 2008
General bommittee Report No, 08-19
Tuesday, April 15, 2008
11. LS0B-019 —Sheppard's Bush Property Use Amending Agreement
General Committee recommends:
THAT Council authorize the Mayor and Clerk to execute the Sheppard's
Bush Property Use Amending Agreement between the Town of Aurora
and the Lake Simcoe Region Conservation Authority.
CARRIED
13. PSOB-017 - WaterMastewater 2007 SurpluslDeflcit
General Committee recommends:
THAT the 2007 Water/Wastewater deficit of $201,114.66 be recovered
from the Water/Wastewater Reserve Fund; and
THAT the 200 Storm Sewer surplus of $171.99 be transferred to the
Storm Sewer Reserve Fund.
CARRIED
17. E-mail from -Councillor Buck to Resident
Re: Society of York Region Artists (S.O.Y.R.A,)
(Tabled by Mayor Morris)
General Committee recommends:
THAT the item be received for Information.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:00 p.m.
CARRIED
General Committee recommends:
THAT staff report to Council who the staff members are which were
identified in the e-mail sent by Councillor Buck; and
THAT Councillor Buck be asked to apologize for comments made in
her e-mail, as well as retract the comments made with respect to
staff.
CARRIED
18. Memorandum from the Director of Public Works
Re: Approval of Public input advertisement for Winter Windrow Program
General Committee recommends:
THAT Council endorse the attached advertisement for soliciting public
feedback on the Interest for a winter snowplow windrow removal program
for seniors and physically challenged residents of the Town of Aurora; and
ITEM #2 - 7
COUNCIL - APRIL 229 2008
General Committee Report No. 08-19
Tuesday, April 15, 2008
THAT the advertisement clearly indicate that the program is
"proposed", directed at those who are "65 and over" and that "the
Town is considering" the program.
CARRIED
19. Motion from Councillor McRoberts
Re: Heritage Interim Program Manager for the Aurora Heritage Centre
(Notice of Motion was provided at the April 8, 2008 Council meeting)
General Committee recommends:
THAT the resolution be received; and
THAT the Director of Leisure Services and Director of Financial
Services meet with Cathy Milloy to discuss which tasks should be
completed at this time and report back to Council
CARRIED
X CLOSED SESSION
Personal Matter
General Committee recommends:
THAT this matter be deferred to a future meeting.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
Councillor Marsh advised that Habitat for Humanity has found a location for the
restore in the old Tenatronix building on Davis Drive and that further review for a
site in Aurora will take place.
Councillor Wilson raised the issue of Bingo World closing, which will affect this
year's budget and asked how this would be handled in relation to next week's
budget and also whether any additional items would be added to the budget
discussion.
Mayor Morris expressed concerns regarding the impact the closure of the Bingo
hall would have on the user charities.
Councillor Gaertner invited Mayor and Council to attend the Arts and Culture
Advisory Committee meeting on Thursday, April 24, 2008 to hear Mr. Ian Ross
speak, who is the Director of the Burlington Arts Centre.
Councillor MacEachem requested that no new Items be added for consideration
at next week's budget discussion.
ITEM #2 - 8
-41 -
COUNCIL APRIIn L22� 2it008teeReportNo.pB-19
Tuesday, April 15, 2008
XI ADJOURNMENT
Genera/ Committee recommends:
THAT the meeting be adjourned at 11:15 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-19 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, APRIL 22, 2008.
PHYLLIS M. MORRIS, MAYOR
BOB PAN/ZZA, TOWN CLERK
ITEM #2 - 9
-42-
11
NFINANCIAL•SERVKES
DEPARTMENT �
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We are providing you with the Final Operating and Capital Budgets to replace what you have in your
binders.
FOR 2008 OPERATING BUDGET
Pages 2 - 7
after the 2008 Operating tab
Pages 8— 16
after the Council tab
Pa es 17-63
after the CAO tab
Pages 64 — 85
after Corporate Services tab
Pa es 86 —101
after the Financial Services tab
Page 102
after the Town Hall lab
Pages 103 — 117
after the Protection to Persons and Property tab
Pages 118 —144
after the Public Works tab
Pages 145-146
after the Environmental lab
Pages 147 —190
after Leisure Services tab
Pa es 191 — 209
after the Libraw tab
Pa es210-228
aRer the Plannin [ab
Pages 229-- 231
after the Taxation tab "
FOR 2008 CAPITAL BUDGET
Pa es 232-285
after the 2008 Capital tab
Paces _286-290
after the 2009 Capital tab
Pa es 291 — 293
after the 2010 Capital tab
Pages 294 — 297
after the 2011 Capita( tab "
Pages 296-304 -
After the Library CapHal tab
a
-43-
COUNCIL - APRIL 22, 2008
ITEM #4 - 1
15.145 Y0gp stre.et, Aurbru
April l'7,:200,9
Ontario t4c, Iml
-
Administrattoii:
9015-721.9494
IvI'ayor NLoltis and Members of Council
i.iGrarg:,
Town of Aurora..
05.721-0493•
P.O. Box 10K l Municipal Drive
wi+ataibtary aurbra;on.ca
Aurora, Oritarlo; L4G GJI
Dear Mayor Morris and Members of Council:
Ile: 2008 Library Budget
Oil February 27, 2008 General Committee of Council recommended Thal .the
Libreny Boaro 20.08 Buclget be increased by 4% over lhL, 2607 Budgel, The Library
is able to illeet this target by holding the annual Contribution to the. General Capital
Reserve at the 2007 level, gapping the cost for the new staff position to reflect niid-
year iiiipleloontation costs and holding: the Collection Development budget at. the
2007 level.
in .,i0ntifying these roducti'ons staff Have attempted to minimize t'lie impaet on
operations; however, there .ale implications f6r library services. An annual
contribution to the Reserve is a prudent fiscal 'policy essential to responsible
strategic planing and enables. the Library to achieve its forecasted ten year capital
plan: By flat lining the 200& canti•ibution, more pressure is created on futon budget
years, .The impact ofgapping the new staff position is deferred to 2609 when tire
frill cost is reflected in the operating budget. Flat lining the Collection Development
budget impacts tlta Library's ability to provide now materials and replace Outdated
and worn materials, Collections ere dyit mic and, require an inflow of current,
relevant materials to meet the needs of residents. The opportunity to purchase
published materials as they become available is also reduced.
Council is now proposing to adopt.a municipal budget with a 5.4% increase. This
includes an operating budget increase of 4.0%plus an additional 1 ofthe tax levy
for a capital contribution. The Library Boar respectfully requests Council's
consideration of the same for the Library Board 2008 Budget. This application
would mitigate the contribution and gapping reductions, and .enable. the Library to
better meet the collection needs of residents.
Sincerely,
(/r
c Geoffrey D a w e
Chair, Aurora Public Library
cc: Aurora Public Library Board
_FEE
COUNCIL - APRIL 223 2008
ITEM #5 - 1
TOWN OF AURORA
AURORA COUNCIL REPORT No. FS08-018
SUBJECT: St. John's Sideroad/Bathurst Pumping Station Capital Project
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: , April 22, 2008
RECOMMENDATIONS
That Financial Services Report No. FS08-018 be received; and
That we establish a Capital Project for the St John's Sideroad/Bathurst St Pumping
Station in the amount of $620,261. to be recovered from the Sanitary Sewers
Development Charge Reserve Fund; and
That we transfer $230,720 from the Sanitary Sewers Development Charges Reserve
Fund with $163,976 going to the Roads and Related Development Charge Reserve
Fund and $66,744 to the Water Development Charge Reserve Fund
BACKGROUND
On June 10, 2003 the Town of Aurora and Ballymore Development (Aurora) Corp. entered
into a Residential Subdivision Agreement. The agreement provided for Ballymore to
complete a Sewage Pumping Station and Force Main at their expense sufficient in size to
provide additional servicing to the municipality. This additional servicing is to be repaid by
the Town to the Developer as provided for in the agreement.
Section 1.12 7) of the agreement states
The Ownerhereby acknowledges that the Final Costs (actual value) of the sanitary sewer
pumping station andforce main requirements, as approved by the Director of Public
Works, shall be credited to a maximum of the total of the Town's Transportation, Waterand
Sanitary Sewer Development Charge service components. To the extent that credits from
the issuance of building permits for dwellings units on the Lands do not, in the aggregate,
lead to full recovery of the Final Costs (as approved by the Director of Public Works) by the
Owner, provision for full recovery are defined in Schedule C, Section 7.01(3)(b) of this
Agreement.
Section 7.01(3)(b) states:
PUBLIC WORKS DEPARTMENT - SANITARY SEWER PUMPING
STATION/FORCEMAIN
-45-
COUNCIL - APRIL 22, 2008 ITEM #5 - 2
April 22, 2008 - 2 - Report No. FSOS-018
(Schedule C — Section 1..12.7)
To a maximum of the sum of the Transportation, Water and Sanitary Sewer Service
Component Amounts
e.g. (2003) $1,592+648+656 = $2,896 per unit > Single/Semi-Detached Unit
To the extent that credits from the issuance of building permits for dwellings units on the
Lands do not, in the aggregate, lead to recovery of Final Costs (as approved by the
Director of Public Works) by the Owner, the Owner shall be entitled to receive from the
Town future Town Development Charges paid by the owners of future developments as
building permits are issued for such future developments until the Final Costs are
recovered, with the amount of such payments to be determined in the sole discretion of the
Town acting in good faith.
COMMENTS
The problem we have with this.agreement is we have incurred a liability to the Town that
has not been accounted for. The extent of the liability is better defined in the Financial
Implications section of this report.
A second issue is this agreement gave credit to the developer for Transportation, Water
and Sewer development charges when the project is strictly a Sewer project.
What should have happened in this situation is the project should have been set up as a
capital project of the Municipality with recovery coming from future Sanitary Sewer
Development Charges. Doing this the municipality recognizes our current and future
liability. Attachment #1 is a. Capital Project sheet for the St. John's .Sideroad Pumping
Station.
To correct the issue around the use of Transportation and Water funds being used for a
Sewer project we will have to credit Transportation and Water Development Charges for
their share of the creditallowed Ballymore from the Sanitary Sewer Development Charge
Fund. 'This will have no effect on our total development charge balance but itwill adjust the
balances in these three accounts.
We have to create a capital project for this project which will carry a balance forward until
such time as the credit we owe Ballymore is used up. The funds will come from future
Sanitary Sewer Development Charges, which will have an annual impact on development
charge revenues of this reserve fund.
OPTIONS
1. None Applicable
-46-
COUNCIL - APRIL 22, 2008
ITEM #5 - 3
April 22, 2008 - 3 - Report No. FS08-018
FINANCIAL IMPLICATIONS
The problem with this agreement is we have incurred a liability to the Town that has not
been accounted for. This project was recognized in the Development Charges Study as
can be seen on Attachment#2.
To date we have no history of this transaction in the municipalities accounting records.
The project was completedby the developer on behalf of the municipality to which we
waived development charges for 103 residential units and have agreed to pay the balance
with future Sanitary Sewer Development Charge Revenue.
The following table shows the current arrangement as per the Residential Subdivision
Agreement.
Cost of Project as per Development Charges Study $620,261.
Credits to date
(Development Charges credit on 103 units)
Transportation $163,976.
Water $ 66,744..
Sanitary Sewer $ 67,568.
Balance owing to Ballymore from future Development $321,973
It has been agreed that the balance owing will be reimbursed as the Town of Aurora grows
out. The original formula was to pay Ballymore $75.00 per new Single family or Semi
detached home until grow out which is projected in this calculation to be 4293 units.
Calculation for payment is to start effective July 1, 2004 with annual payments to be made
on or before July 15 each year for all units up to June 30 of that year.
To date the municipality has not paid Ballymore anything toward this obligation.
As per our Recreation Complex this project will appear as a debt repayment on our future
budgets until we have paid Ballymore what is committed. Attachment #1 is a restated
Capital Project sheet for 2007.
CONCLUSIONS
Unfortunately your Director of Finance was unaware of this agreement until we received a
request from Ballymore to pay what we owed them.
After doing the research it appears the agreement outlines our liability as stated above and
-47-
COUNCIL - APRIL 22, 2008
ITEM #5 - 4
April 22 2008 - 4 - Report No. FS08-018
we must account for this in the municipal records. We believe that the methods outlined
best accommodate this requirement.
LINK TO STRATEGIC PLAN
Goal B: Promote a sustainable community that respects its historic culture and character
and embraces diverse cultural development and renewal in harmony with sound
environmental management and business development activity
Objective 61:.Plan for the future to continue controlled and well -planned growth
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective 131: Continue the commitment of fiscal responsibility and accountability
Objective 133: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
ATTACHMENTS
Attachment #1 — Appendix C, Table 3, Development Charges Study
PRE -SUBMISSION REVIEW
Senior Management Team - Wednesday, April 16, 2008
Prepared by:, L. John Gutteridge, Director of Finance/Treasurer-Ext. #4111
L. John'�;u teridge �- ohn S. Rogers
Director of Finance/Treasurer Chief Administrative Officer
48 -
COUNCIL
- APRIL
22, 2008
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ITEM #5 - 5
6
COUNCIL - APRIL 22, 2008
ITEM #6 - 7
/.gam TOWN OF AURORA
AUMPRA. COUNCIL REPORT No. FS08-019
SUBJECT: 2008 Municipal Road and Bridge Infrastructure Investment
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: April22, 2008
RECOMMENDATIONS
Thata by-law bepassed to acknowledge the Town of Aurora will receive $647,113 in
provincial funding, as committed through the province's 2008 Municipal Road and
Bridge Infrastructure Investment, and
That a new Obligatory Reserve fund be established called the Municipal Road
Infrastructure Investment Fund, and
That when the money is received that it be deposited in the Municipal Road
Infrastructure InvestmentFund until Council decides on a project forthe expenditure
of the funds.
BACKGROUND
In the 2008 Provincial Budget released March 25, 2008 the Province committed $400
million towards road and bridge infrastructure outside of Toronto. This funding recognizes
that addressing municipal road and bridge capital investment needs is an important part of
maintaining and improving the province's transportation network, economic success and
Ontarians' quality of life.
On March 31, 2008, Minister Jim Bradley issued a letter to the Town of Aurora announcing
that $647,113 had been allocated to the Town for municipal road and bridge infrastructure.
The Province requires an authorizing by-law be passed by Town Council and provided to
them no later than April 30, 2008 that responds to a number of items outlined in the
Minster's letter. The funding would be transferred to the Town in June, 2008.
COMMENTS
The province requires an authorizing by-law which references the following:
That the funding will.be used for municipal road and bridge capital investment
needs.
-50-
COUNCIL - APRIL 22, 2008 ITEM #6 - 2
April 22, 2008 2 Report No. FS08-019
That a final summary report detailing expenditures, use of provincial funding, and
outcomes achieved shall. be submitted to the ministry and the ministry may request
and independent audit.
Any funds not used for the rehabilitation of municipal road and bridge capital
investment needs be returned to the ministry.
The $647,113 provincial funding was not expected and was not reflected in the 2008
budget. The funds will be placed in a reserve until staff are able to assess how to apply the
funds and report back to Council with specific recommendations.
OPTIONS
1. As per the recommendation in this report
2. That Council pass a by-law as directed by the terms and conditions of the grant, and
that staff be directed to provide a report outlining the projects which these funds
may be expended before the end of 2008.
FINANCIAL IMPLICATIONS
All of the details about the grant and reporting have yet to be received so we are not
certain at this point what the time frame is to spend the money allocated. This is another
reason we are suggesting that the funds be put in a reserve at this time.
We do expect that the cheque will be issued to us by June 30, 2008.
As this money was unexpected it has not been incorporated in the 2008 program. Further
we have yetto receive all of the guidelines from the Ministry on what we can spend this on.
Therefore we are suggesting that we establish a new obligatory reserve fund known as the
Municipal Road Infrastructure Investment Fund. The guidelines for expending these funds
will be as per the guidelines established by the Province when they are released and may
be enhanced by Council at that time.
CONCLUSIONS
This is great news to municipalities in Ontario that the province has recognized the demand
for infrastructure funding.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
-51-
COUNCIL - APRIL 22, 2008
ITEM #6 - 3
April 22, 2008 - 3 - Report No. FS08-019
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
ATTACHMENTS
Attachment#1 - Copy of letter from Jim Bradley, Minister, Ministry of Transportation
Attachment #2 - Proposed by-law
PRE -SUBMISSION REVIEW
Prepared by: L. John Gutteridge, Director of Finance/Treasurer-Ext. #4111
-52- .
z6AJNCIL - APRIL 22,-2008 ITEM #6 - 4
Minfatry of Minlst6re des ATTACHMENT #1
Transportation .. _ Transports
Office of the Minister Bureau Cu ministre
Ferguson alock, 3rd Floor Edifice Ferguson, 3" dtagg -
.. 77 Wellesley SL.West `77, rue Wellesley ouest ,
Toronto, Ontario Toronto (Ontario) - Ontario ,.
. 107A IZ8 M7A tZ8
_. 416. 327.9200 _ 418 327-9200 - -
. w mrnto.gov.onxa .. www.mtago¢on.ca
14AR 3 1 2008
Her Worship Phyllis Morris
Mayor RAC.RIVED .
Town of Aurora
..Box 1000 APR Q'<� 2008
1, Municipal Drive
Aurora, Ontario
L40 6J1 MAYCIRTS_AFFI.
Dear Mayor Morris:
Re: 2608 Municipal Road and Bridge Infrastructure Investment
As announced in the 2008 provincial Budget, I am pleased to advise you that file Town of
Aurora has been approved to receive funds In the amount of $647,113 towards your municipal
road and bridge capital investment needs,'
Addressing municipal road and bridge capital investment needs is an important part of
maintaining and improving the province's transportation network, economic success and . .`
Ontarians' quality of life,' To this end, the approved funds will be transferred to you by June 30
2008, at which time the province will also provide details on7eporting requirements.and other
accountability related requirements. These requirements will include as a minimum a
description of the types of eligible expenditures for which the funding is intended; and,.
requirement for a final report on, how the funds were used. In addition, the province reserves
audit rights to ensure that funds were used for the purpose intended and to recover funds If it is
determined that they were not used, or will not be used for the intended purpose...
The province also requests the following additional information:
➢ An authorizing bylaw/oouncil resolution from the Town of Aurora .which should be dated no
later than April 3Q 2008. The bylaw/council resolution should reference: .
• That the $647,113 allocated to the Town'ofAurora by the province will be used for
municipal road and bridge capital investment needs;
• That a final summary report detailing expenditures, use.of provincial funding, and
outcomes achieved shall be submitted to the ministry and the ministry may request an
Independent audit of the project; and
• Any funds Intended for the project that are not used in accordance with rehabilitation of
municipal road and bridge capital investment needs or the terms outlined above will be
returned to the ministry:
--
J12
SS