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AGENDA - Council - 20080226COUNCIL MEETING AGENDA N0.08-05 TUESDAY, FEBRUARY 26, 2008 1:00 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE 22/02/08 AURORA TOWN OF AURORA COUNCIL MEETING AGENDA NO. 08-05 Tuesday, February 26, 2008 7:00 p.m. Council Chambers I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved as presented. 111 OPEN FORUM IV ADOPTION OF MINUTES Council Minutes of February 12, 2008, Meeting Number 08-04 pg. 1 RECOMMENDED: THAT the Council minutes from meeting number 08-04 be adopted as printed and circulated. V PRESENTATIONS a) Aurora Tigers Peewee "A" Division pg. 13 Winners of the 2008 Silver Sticks Tournament b) Ontario Heritage Trust, Heritage Community Recognition pg. 14 Program Awards -Aurora Recipients -2008 Council Meeting No. 08-05 Page 2 of 6 Tuesday, February 26, 2008 VI PUBLIC SERVICE ANNOUNCEMENTS VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION IX DELEGATIONS (a) Mr. Craig Glynn pg. 29 Re: Proposed Widening of Bloomington Road between Leslie Street and the 404 (b) Ms Debra Scott, General Manager for the Newmarket pg. 30 Chamber of Commerce Re: Smart Commute - Aurora Update (c) Presentation of DVD "Crusaders for a Town's Better Nature" pg. 31 (Referred to Council by the Environmental Advisory Committee) X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION XI REGIONAL REPORT Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS Xlll READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5003-08.D BEING A BY-LAW to amend By-law No. 2213-78, pg. 285 as amended, being the Zoning By-law of the Town of Aurora. (Part Lot 25, Concession 2 EYS, File: D14-03-08) Council Meeting No. 08-05 Tuesday, February 26, 2008 Page 3 of 6 5004-08.D BEING A BY-LAW to amend By-law No. 2213-78, pg. 288 as amended, being the Zoning By-law of the Town of Aurora. (Part of Lot 22, Con 2, E.Y.S., D14-01-08) 5005-08.D BEING A BY-LAW to to assume aboveground pg. 291 and belowground municipal services; to assume certain lands; and to establish highways (Bayview Wellington North — Phase III) 5006-08.F BEING A BY-LAW to authorize the submission pg. 292 of an application to the Ontario Infrastructure Projects Corporation ("OIPC") for funding from the Municipal Infrastructure Investment Initiative for a new eligible capital project of the Corporation of Town of Aurora (the "Municipality"), and to approve the expenditure of funds on said eligible capital project; (NOTE: Replacement by-law for by- law previously enacted) 5007-08.0 BEING A BY-LAW to confirm actions by Council pg. 295 resulting from meeting 08-05 on February 26, 2008. XIV CLOSED SESSION Personal and Property Matters THAT Council resolve into a Closed Session to consider: • Personal matters, items regarding identifiable individuals, performance appraisal of staff and correspondence from former Special Events Committee; and • Security of property matter regarding outstanding invoice XV ADJOURNMENT Council Meeting No. 08-05 Tuesday, February 26, 2008 Page 4 of 6 AGENDA ITEMS 1. General Committee Meeting Report No. 08-09 pg. 33 Tuesday, February 19, 2008 RECOMMENDED: THAT the report of the General Committee Meeting No. 08-09 be received and the recommendations carried by the Committee be adopted. 2. ADM08-001 — Regional Municipality of York pg. 41 Lease Agreement for EMS Services 220 Edward Street (Aurora Fire Hall) (referred to staff at General Committee meeting, February 19, 2008) RECOMMENDED: That the Mayor and Clerk be authorized to execute the Lease Agreement with The Regional Municipality of York for lease to the Region's Emergency Medical Services (EMS) for a one-year term of a portion of the building located at 220 Edward Street, in the Town of Aurora, as attached to this Report. 3. ADM08-003 — Ontario Power Authority — Local Generation pg. 56 (deferred from General Committee meeting, February 19, 2008) RECOMMENDED: THAT the attached Report ADM08-003 Ontario Power Authority — Local Generation for the Town of Aurora be received for information; and THAT Council reaffirm its September 20, 2005 position with respect to the integrated solution to the Northern York Region electrical supply problems as proposed by the Ontario Power Authority. Council Meeting No. 08-05 Page 5 of 6 Tuesday, February 26, 2008 4. Memorandum from Mayor Morris pg. 265 Re: The Ontario Power Authority (deferred from General Committee meeting, February 19, 2008) RECOMMENDED: THAT the memorandum from Mayor Morris regarding the Ontario Power Authority be received for information. 5. E-mail from Mr. R. Johnson pg. 275 Re: Question Regarding Northern York Region Procurement Process (Tabled by Mayor Morris) RECOMMENDED: THAT the e-mail from Mr. Johnson, regarding the Northern York Region Procurement Process, be received for information. 6. E-mail from Councillor Buck pg. 277 Re: Request for Signalized Intersection on Wellington Street and Farmer's Market Relocation (Tabled by Mayor Morris) RECOMMENDED: THAT Council provide direction on this matter 7. E-mail from Councillor Buck pg. 278 Re: The Placement of E-mails on Public Agendas (Tabled by Councillor MacEachern) RECOMMENDED: THAT Council provide direction on this matter 8. Memorandum from the Manager of Engineering Services pg. 279 Re: Status of Thermal Waste Incineration Plant RECOMMENDED: THAT the memorandum from the Manager of Engineering Services regarding the status of the proposed thermal waste incineration plant, be received for information. Council Meeting No. 08-05 Page 6 of 6 Tuesday, February 26, 2008 9. Extract from Leisure Services Advisory Committee pg. 284 Re: (item 27) Terms of Reference - Recreational Trails Sub -Committee RECOMMENDED: THAT the members of the Recreational Trails Sub -Committee be identified in the Terms of Reference as follows: "2. MEMBERSHIP The Committee shall be comprised of five (5) members, including one (1) member from the Leisure Services Advisory Committee, (1) member of the public, (1) member from the Environmental Advisory Committee, (1) member of the Planning and Development Department and (1) member from the Leisure Services Department." THAT the following individuals be appointed to the Recreational Trails Sub -Committee: John Clement Leisure Services Advisory Committee Klaus Wehrenberg citizen member David Tomlinson, Environmental Advisory Committee, Jim Kyle, Planning and Development Department Jim Tree, Leisure Services Department Council - February 26, 2008 AURORA TOWN OF AURORA COUNCIL MEETING MINUTES NO. 08-04 Council Chambers Aurora Town Hall Tuesday, February 12', 2008 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins - Wakes, Gaertner, Granger, MacEachern, Marsh, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Acting Director of Planning, Director of Financial Services/Treasurer and Council/Committee Secretary, Mayor Morris called the meeting to order at 7:00 p.m. 1 DECLARATIONS OF PECUNIARY INTEREST Councillor McRoberts declared a pecuniary interest in By-law 4994-08.D by virtue of his employer being the York Region District School Board and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. 11 APPROVAL OFAGENDA Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: ➢ REVISED Council Minutes of January 22, 2008 - Page 13 Re: Correction to mover and seconder for enactment of By-law 4981- 07.P Pet Licensing ➢ ADDED BY-LAW-4999-OB.D Re: BEING a By-law to establish highways on Part of Block 18, Plan 66M-2976(Stone Road) Ill OPEN FORUM None CARRIED -I- Council - February 269 2008 Council Meeting No. 0ii Page 2 of 12 Tuesday, February 12, 2008 IV ADOPTION OF MINUTES Council Minutes of January 22, 2008, Meeting Number 08-01 and ADDED ITEM - REVISED Council Minutes of January 22, 2008 - Page 13 Moved by Councillor Granger Seconded by Councillor MacEachern THAT the January 22, 2008 Council minutes of meeting number 08.01 be adopted as corrected. CARRIED 2. Special Council'- Public Planning Minutes of January 23, 2008, Meeting Number 08-02 Moved by Councillor MacEachern Seconded by Councillor Granger THAT the January 23, 2008 Special Council _ Public Planning minutes of meeting number 08-02 be adopted as printed and circulated. CARRIED 3. Special Council Minutes of January 29, 2008, Meeting Number 08-03 Moved by Councillor Collins-Mrakas Seconded by Councillor Marsh THAT the January 29, 2008 Special Council minutes of meeting number 08-03 be adopted as printed and circulated. CARRIED V PRESENTATIONS None V1 PUBLIC SERVICE ANNOUNCEMENTS Councillor Wilson advised that he attended a follow-up celebration for the Operation Red -Nose 200712008 Campaign and he advised that the Town of Aurora received an award for most donations received from passengers. Councillor Wilson presented the gold trophy to Mayor Morris who had volunteered her services along with himself and Councillors Gaertner, Marsh, Collins-Mrakas, Granger and McRoberts. Councillor Granger advised that the 12"' annual Optimists of York Region Chess Tournament will be held on February 28, 2008 in which 29 schools from the Aurora area will be represented. Councillor Granger recognized the Royal Canadian Legion for their ongoing support and for providing the facility to hold this event. Councillor Marsh advised that Canadian Blood Services has put out a call for the increased need for donations of whole blood at this time, due to severe weather and added strain upon existing supplies. Councillor Marsh advised that anyone interested in finding out how to help may call 1-888-2DONATE. Councillor Marsh announced, on behalf of the Chair of the Library Board, that Ms Louise Procter Maio has been appointed as the new CEO for the Aurora Public Library and that she will be commencing her new duties on March 17, 2008. -2- Council - February 26, 2008 Council Meeting No. 08-04 Page 3 of 12 Tuesday, February 12, 2008 Mayor Morris and the GAO recognized Mr. Ilmar Simanovskis In the audience, and advised that Mr. Simanovskis is going to be taking on the position of Director of Public Works for the Town of Aurora and that he will be officially commencing his position with the Town on February 19, 2008. Mayor Morris announced that the Ontario Heritage Trust Awards will be presented at Queen's Park by the Lieutenant Governor on February 21, 2008, as part of the province's Heritage Week celebrations. Mayor Morris advised that several residents from Aurora will be receiving these very special awards, and that these winners will be coming to the next Council meeting to be formally recognized for their achievements. Mayor Morris. advised that she and Councillors Collins-Mrakas, Gaertner, McRoberts and Wilson attended the presentations of the Heritage Designation Plaques on Monday, February 11, 2008. Mayor Morris congratulated the home owners who were in receipt of these plaques and she recognized Mr. Michael Seaman, Community Planner, for the Town of Aurora, for all of his work and dedication to this program. Mayor Morris congratulated the Leisure Services staff for the great success of Aurora's Arctic Adventure, which took place in Town Park on Saturday, February 9, 2008. Mayor Morris advised that Aurora will be taking part in "Earth Hour" on March 29, 2008 between 8:00 p.m, and 9:00 p.m., and welcomed residents who are safely able to participate, to take part and turn off their lights for that one hour to save energy. Mayor Morris advised of a program called "Cell Phones for Soldiers" in support of Canadian troops and she advised that she will provide information for staff to notify the community of this new initiative. Mayor Morris advised that GO Transit representatives have offered to provide a new home for the bell, which currently rests at the former Library in Aurora. Mayor Morris advised that GO Transit is looking at revitalizing the former parkette at the Aurora GO -train Station and they would like to place the bell there. Councillor Buck advised of a power outage which occurred in Aurora on the evening of Monday, February 11, 2008 for approximately an hour. Councillor Buck commended the staff of the Town of Aurora who work outdoors in extreme weather conditions to provide and maintain various services for the residents of this town. Mayor Morris advised that she recently rode along in a snow plow through Aurora after a heavy storm to better understand the challenges that Public Works staff face in providing this service. Mayor Morris encouraged all residents to remember to move all vehicles off the roads when it snows, wherever possible, to allow plow operators to continue to clear the roads expediently and safely. Mayor Morris advised that she has asked that the Era Banner print a retraction to an article in the February 12, 2008 issue on page 5 pertaining to elected officials travelling business class, due to some misquoted information. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 6(2), 7(11), 7(12), 7(13), 7(15) and 10 were Identified for discussion. -3- Council - February 26, 2008 Council Meeting No. 08-04 Tuesday, February 12, 2008 Page 4 of 12 Vill ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Collins-Mrakas Seconded by Councillor Wilson THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 4. Special General Committee Meeting Report No. 08.04 Monday, January 21, 2008 THAT the report of the January 21, 2008 Special General Committee Meeting No. 08-04 be received and the recommendations carried by the committee be adopted. 5. Special General Committee Meeting Report No. 08-05 Thursday, January 24,2008 THAT the report of the January 24, 2008 Special General Committee Meeting No. 08-05 be received and the recommendations carried by the committee be adopted. 8. Correspondence from the Ontario Power Authority (OPA) Response to Questions from January 22, 2008 Council Meeting _ (Tabled by Mayor Morris) THAT the correspondence from the Ontario Power Authority (OPA) . responding to questions from the January 22, 2008 Council meeting be received for information. 9. Memorandum from the Manager of Engineering Services Re: Correspondence from Residents Related to Proposed Changes in Parking Restrictions on Walton Drive THAT the .memorandum regarding correspondence from residents, pertaining to proposed changes in parking restrictions on Walton Drive, be received for information. 11. Memorandum from the Director of Financial ServicesiTreasurer Re: Lease Agreement with Region EMS Location THAT the memorandum from the Director of Financial Services/Treasurer, regarding the lease agreement with the Region EMS Location, be received for information. 12. Memorandum from the Director of Corporate Services/Clerk Re: Proposed Special General Committee - Budget Meeting Wednesday, February 27, 211 THAT a Special General Committee - Budget meeting be held on Wednesday, February 27, 2008, to continue the budget review process. CARRIED -4. Council - February 26, 2008 Council Meeting No. 08-04 Page 6 of 12 Tuesday, February 12, 2008 IX DELEGATIONS a) Mr. John Mulrooney, Director of Engineering Re: PowerStream Mr. John Mulrooney, Director of Engineering for PowerStream, provided a presentation to Council which explained PowerStream's engineering design philosophy as it applies to the expansion and replacement of its electrical distribution system. Mr, Mulrooney provided a comparison of the benefits and disadvantages associated with aboveground cables versus buried cables and answered questions from Council. Moved by Councillor Wilson Seconded by Councillor Granger THAT the comments of the delegate be received for information CARRIER Mr. Mulrooney provided information to Council which illustrated and explained the reasons for the power outage which took place on the evening of Monday, February 11, 2008. Mr. Mulrooney answered numerous questions from Council pertaining to sources of information and notification methods used. by PowerStream during a power outage. The Mayor expressed her concern with regard to the lack of clarity pertaining to some of the information provided on the PowerStream website during the power outage, and she requested that she be notified and kept informed in cases of. power outages so that she can answer inquiries accurately. Moved by Councillor MacEachern Seconded by Councillor Buck THAT the comments of the delegate be received for information CARRIED b) Ms Susan Dobson, Public Educationi0utroachiCouncillor Re: Women's Support Network of York Region Ms Susan Dobson, of the Women's Support Network of York Region provided Council with a series of statistics related to sexual violence in Canada. Ms Dobson gave an overview of the unique services provided by the Women's Support Network of York Region which include education sessions at local schools, outreach programs, free counselling and a 24 hour crisis support line which is handled by professional volunteers and trained staff. Ms Dobson advised that the first week of June in 2008 has been declared "Sexual Harassment Awareness Week" and she urged Council to provide their support by issuing an awareness statement for the media and helping to promote awareness of their services provided by the Women's Support Network of York Region, including the website www.womenssupportnetwork ca and the toll -free 24 hour crisis line 1-800-263-6734. Moved by Councillor Wilson Seconded by Councillor Granger THAT comments of the delegate be received for information CARRIED 11+-E Council - February 26, 2008 Council Meeting No. 08-04 Page 6 of 12 Tuesday, February 12, 2008 c) Ms Angle Wilkinson Quality and Systems Manager Re: Community Living NewmarketlAurora Ms Angie Wilkinson of Community Living NewmarkeUAurora advised that this week February 11, 2008 to February 16, 2008 is "Random Acts of Kindness' Week" in Aurora and Newmarket. Ms Wilkinson explained that this initiative is a positive and proactive way to bring people of all abilities and backgrounds into the community and promote personal empowerment through empowering others. Ms Wilkinson handed out "Kindness Kits' to the Mayor and members of Council advising that, upon opening them, they would know what to do with them. Ms Wilkinson described the principles of the Random Acts of Kindness Foundation, which began in the United States as a positive initiative to counter balance the negative effects of media attention and news stories about random acts of violence. Ms Wilkinson advised that this initiative is a step toward creating a more positive community through acts of consideration and respect for those around us. Ms Wilkinson advised that there are various events and activities being organized to celebrate "Random Acts of kindness Week", including a pancake breakfast, "Drive -by Flowering" and "Tip-Tim-a-Tooney-Tuesday". Ms Wilkinson suggested that anyone Interested in learning more may visit www.yorkreoion.com to see what is planned or 460 Oak Street in Newmarket to see the "Kindness Tree". Ms Wilkinson concluded with the following quote from Ghandi: "You must be the change you wish to see in the world". Moved by Councillor MacEachern Seconded by Councillor Wilson THAT comments of the delegate be received for information CARRIED X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 6. Special General Committee Meeting Report No. 08-06 Tuesday, January 29, 2008 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE SPECIAL GENERAL COMMITTEE MEETING NO. 08-06, TUESDAY JANUARY 29 2008 (2) Staff's Proposed Changes to Achieve Council's Directive Moved by Councillor Wilson Seconded by Councillor Granger THAT the following recommendation be deferred to the next Special General Committee - Budget meeting: THAT Council approve an increase in the tax levy by a dollar amount of $460,000 which is equivalent to 2%; and THAT these funds be specifically earmarked to begin to address the capital funding shortfall as recommended by the Treasurer; and THAT the amount be placed into the municipal capital reserve; and THAT this philosophy be carried forward to future years for Council consideration. On a recorded vote the motion was CARRIED. -6- Council - February 26, 2008 Council Meeting No. 08.04 Page 7 of 12 Tuesday, February 12, 2008 YEAS:5 NAYS: 4 VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Wilson and Mayor Morris VOTING NAYS: Councillors Buck, Collins-Mrakas, Marsh and McRoberts Moved by Councillor Collins-Mrakas Seconded by Councillor Granger THAT the following recommendation be deferred to the next Special General Committee - Budget meeting: THAT Council not participate in the Smart Commute initiative for 2008, reducing the 2008 Budget by $30,000; and THAT the actual documentation pertaining to Smart Commute be placed on a future agenda so that Council may properly debate and discuss the merits of the program. CARRIED Moved by Councillor MacEachern Seconded by Councillor Wilson THAT the budgeted amounts of $7,731 for Student assistance at the Farmers' Market and estimated revenue of $3,200 be removed from the 2008 budget. On a recorded vote the motion was CARRIED UNANIMOUSLY. Moved by Councillor MacEachern Seconded by Councillor Wilson THAT the previously approved amount of $3.000, for supplies and expenses related to the Farmers' Market, remain in the 2008 budget. On a recorded vote the motion was CARRIED. YEAS:7 NAYS: 2 VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern, McRoberts, Wilson and Mayor Morris VOTING NAYS: Councillors Buck and Marsh Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT the balance of the report of the January 29, 2008 Special General Committee Meeting No. 08-08 be received and the recommendations carried by the committee be adopted. CARRIED -7- Council - February 26, 2008 Council Meeting No. 08-04 Page 8 of 12 Tuesday, February 12, 2008 7. General Committee Meeting Report No. 08-07 Tuesday, February 5, 2008 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 08-07 TUESDAY FEBRUARY 5 2008 (12) LS08.003—Pathway Lighting Lambert Willson Park Moved by Councillor MacEachern Seconded by Councillor Wilson THAT report LS08.003 — Pathway Lighting Lambert Willson Park be deferred to the February 19, 2008 General Committee meeting; and THAT the 2007 Capital Budget page for this project be included with the report; and THAT the request for quotation and the submissions be included for discussion and consideration. CARRIED (15) Memorandum from the Acting Director of Planning Re: Official Plan Amendment, Zoning By-law Amendment and Proposed Plan of Condominium Applications Westhill Redevelopment Company Limited Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the memorandum from the Acting Director of Planning regarding Westhill Redevelopment Company Limited be received for information; and THAT the detailed outstanding items, which have been provided to the applicant, also be provided to the Mayor and Members of Council, Mr. Northey and any other party, should they express an interest in receiving it. CARRIED IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Moved by Councillor MacEachern Seconded by Councillor Granger THAT the New Business item on page 9 of the General Committee minutes from February 5, 2008, pertaining to the soccer club, be amended to read as follows: Councillor MacEachern .expressed concern that on two separate occasions Councillor Buck stated that the Soccer Club at the south end of Aurora was not in compliance with their lease agreement, and for that reason Councillor MacEachern requested that staff review the lease agreement with the Soccer Club and facility located at the south end of town, to ensure compliance with the terms of the agreement. CARRIED -8. Council - February 26, 2008 Council Meeting No. 08-04 Tuesday, February 12, 2008 (11) LSOB-002 —Pine Tree Potters Lease at Aurora Public Library Page 9 of 12 Moved by Councillor Marsh Seconded by Councillor Wilson THAT Council authorize Leisure Services staff to renew the lease for the Pine Tree Potters. Guild at the Aurora Public Library with an amending clause to include an annual 3% escalated cost of living increase; and THAT Council approve an amendment to the billing of hydro under a proposed new agreement; and THAT section 8-1 regarding slgnage be referred to the Director of Leisure Services to review feasibility of installing signage that is smaller and less obtrusive. On a recorded vote the motion was CARRIED YEAS:? NAYS: 2 VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern, Marsh, Wilson and Mayor Morris VOTING NAYS: Councillors Buck and McRoberts (13) Key Performance Indicators and Added Support Material D Administration - Chief Administrative Officer's Office - Communications and Marketing Economic Development Legal Services ➢ Building ➢ Corporate.Services Clerk's Department By-law and Licensing Services Human Resources Information & Technology Services D Financial Services ➢ Leisure Services D Planning ➢ Public Works ➢ Library Moved by Councillor Gaertner Seconded by Councillor McRoberts THAT the Key Performance Indicators and Added Support Material be received for information. CARRIED Moved by Councillor Gaertner Seconded by Councillor McRoberts THAT the balance of the report of the February- 5, 2008 General Committee Meeting No. 08-07 be received and the recommendations carried by the committee be adopted. CARRIED .9- Council - February 26, 2008 Council Meeting No. 08.04 Tuesday, February 12, 2008 Page 10 of 12 10. Memorandum from the Director of Financial Services/Treasurer Re: Pathway Lighting at Lambert Willson Park Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT. the memorandum from the Director of Financial Services/Treasurer, regarding Pathway Lighting at Lambert Willson Park, be deferred to the February 19, 2008 General Committee meeting. Ca -.FI 7 XI REGIONAL REPORT None XII NEW BUSINESS/GENERAL INFORMATION- COUNCILLORS Councillor Gaertner requested a copy of the Offering Memorandum for the sale of the 15059 Leslie Street lands. Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the Procedural By-law be waived to allow Council to pass a motion under "New Business". CARRIED Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT this meeting be extended until 11:00 p.m. In order to address the remaining items on the agenda. CARRIED Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT any member of Council who wishes to obtain a copy of the Offering Memorandum - Land Sale document from Colliers International, be provided a copy of the document without being required to sign a confidentiality agreement. Councillor Marsh left the meeting at 11:00 p.m. On a recorded vote the motion was CARRIED YEAS:5 NAYS: 3 VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Wilson and Mayor Morris VOTING NAYS: Councillors Buck, Collins-Mrakas and McRoberts Councillor Marsh was absent. -10- Council - February 26, 2008 Council Meeting No. 08-04 Tuesday, February 12, 2008 XI11 READING OF BY-LAWS Page 11 of 12 Councillor McRoberts, having previously declared an interest in By-law 4994-08.D, did not take part in the vote called for in this regard. Moved by Councillor Marsh Seconded by Councillor Collin-Mrakas THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 4994-08.D BEING A BY-LAW to designate a certain pro)ierty as being of Historical and/or Architectural Value or Interest "The Wells Street Public School", 64 Wells Street CARRIED Moved by Councillor Collins-Mrakas Seconded by Councillor Granger THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted as amended: 4998-08.P BEING A BY-LAW to amend the Town's Dog By-law to regulate the humane tethering of dogs in the Town of Aurora. CARRIED Moved by Councillor Collins-Mrakas Seconded by Councillor Granger THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4993-08.D BEING A BY-LAW to designate a certain property as being of Historical and/or Architectural Value or Interest "The Pines", 78 Wells Street 4996-08.13 BEING A BY-LAW to establish highways on Block 47 Plan 65M-3461 (Chapman Court) 4997-08.T BEING A BY-LAW to amend Parking By-law 4574-04.T as amended, with respect to Disabled Parking Signage in the Town of Aurora. 4999-08.D BEING a By-law to establish highways on Part of Block 18, Plan 65M-2976 (Stone Road) ADDED ITEM 5000-08.F BEING A BY-LAW affirming support of an application to the Province of Ontario for funding of a capital project under the Municipal Infrastructure Investment Initiative. (Capital Project No. 31068 — Reconstruction of Allaura Boulevard) 5001-08.0 BEING A BY-LAW to confirm actions by Council resulting from the meeting 08-04 on February 12, 2008. CARRIED - 11 - Council - February 26, 2008 Council Meeting No. 08-04 Page 12 of 12 Tuesday, February 12, 2008 XIV CLOSED SESSION Personal, Labour Relations and Property Matters Moved by Councillor Wilson Seconded by Councillor MacEacbern THAT Council resolve into a Closed Session to consider: • Personal matters, items regarding identifiable individuals, update on staff recruitment, performance appraisal of staff and "correspondence from former Special Events Committee; and • Labour relations matter regarding collective bargaining with CUPE; and • Security of property matter regarding outstanding invoice. CARRIED" XV ADJOURNMENT Moved by Councillor Gaertner THAT the meeting be adjourned at 11:05 p.m. PHYLLIS M. MORRIS, MAYOR CARRIED BOB PANIZZA, TOWN CLERK -12- Council - February 26, 2008 Au1Z_oRA ,yoalre iao yood company Presentation (a) MEMORANDUM I office of the Mayor Date: February 22, 2008 To: Members of Council From: Mayor Phyllis Morris Re: Certificate Presentation - Aurora Tigers Peewee "A" Hockey Team The Aurora Tigers Peewee "A" Hockey Team will be coming to Council on Tuesday, February 26 @ 7:00 p.m. to receive certificates congratulating them on their recent win at the Port Huron, Michigan Silver Sticks Hockey Tournament. This was the first time in 23 years that an Aurora Team has won a Silver Sticks Tournament. Phyllis M. Morris Mayor AURORA Council - February 26, 2008 AuRaRA ,you.'re Cot, {ood to yi MEMORANDUM Office of the Mayor Date: February 26, 2008 To:. Members of Council From: Mayor Phyllis Morris Re: Ontario Heritage Trust — Heritage Community Recognition Program Awards Presentation (b) Please be advised that 2007 Ontario Heritage Community Recognition awards will be presented at Aurora Council on Tuesday, February 26, 2008 at 7:00 p.m. to the following recipients: ➢ Dr. W. John McIntyre — Lieutenant Governor's Award for Lifetime Achievement Janine Fernandes, Lieutenant Governor's Ontario Heritage Award for Individual Youth Achievement and the Young Heritage Leaders Scholarship ➢ Susan Walmer — Cultural Heritage Category ➢ Harry Lumsden, C.M. - Natural Heritage Category ➢ William John Devins - Lifetime Achievement Category (Joan Devins will accept on behalf of William John Devins) ➢ Michael and Beth Egan - Built Heritage Category ➢ Kirsten Kontor and David Walker - Heritage Garden Category Dr. Jim Angus, member of the Board of Directors, will be attending to represent the Ontario Heritage Trust. Michael Smith, Partner, Smith Rogers Financial, will also attend to represent the sponsors of the Young Heritage Leaders program. V-\- Mayor Phyllis Morris /rs Council - February 26, 2008 MICHAEL SEAMAN In recognition of the recent Ontario Heritage Week, The Town of Aurora and the Ontario Heritage Trust are pleased to recognize nine outstanding Auroran's this evening, who were nominated by the Town of Aurora for their contribution to the conservation, education and raising awareness of local heritage who are the recipients for 2008 of the Ontario Heritage Trust Heritage Community Recognition Program Awards. -15- Council - February 26, 2008 To assist with the Presentation Please Welcome Mr. William Buchanan, Member of the Ontario Heritage Trust Board of Directors And Mr. Mike Smith of London Life, representing Canada Life, London Life and Great. West Life the sponsors of the Young Heritage Leaders Program 2 -16- Council - February 26, 2008 Jim Angus Thank you, Your Worship Ladies and gentlemen, i:Is a pleasure to be here this evening and bring greetings from our Chairman, the Honourable Lincoln Alexander, and other members of the Board of Directors of the Ontario Heritage Trust. The Ontario Heritage Trust was established in 1967 as the province's lead heritage agency, entrusted with protecting Ontario's built, cultural and natural heritage for the benefit of present and future generations. -17- Council - February 26, 2008 Jim Anaus I'm delighted to be here in Aurora surrounded by so many people who believe, as we do, in the importance of our heritage. Aurora has a rich, interesting history. Over the years, the Trust has recognized its importance in the heritage of this province by erecting three of our distinctive blue and gold plaques here, including one for the Aurora Public School. We also unveiled anew plaque this past year for the Aurora Armories. As you all know, heritage preservation must be embraced by the people it touches most— people in communities who join with their neighbours to protect buildings, natural heritage sites and cultural artifacts, and to tell the stories — the local histories — that are the backbone of our understanding of who we are and where we came from. -18- Council - February 26, 2008 Since 1996, the Trust has, through its Heritage Community Recognition program, honoured the contributions and commitment of over 2,900 individuals across the province who have worked to make the heritage of their communities come alive. We have also recognized over 3,300 young people as part of the Young Heritage Leaders Program which is sponsored by Canada Life, London Life and Great West Life. I am pleased to acknowledge Mr. Michael Smith, of Smith Rogers Financial who is here this evening as a, representative of our sponsors. Aurora has participated in the program in the past, and I am here this evening to assist with the presentations to this year's recipients, who have made significant contributions to the preservation of the heritage of this community. I will now ask Mr. Michael Seaman to read short citation and then ask the recipients to come forward so that the Mayor and I can present the certificates and pins. 5 Council - February 26, 2008 in the lifetime achievement category.. Bill Devins, in addition to being a lifetime resident of Aurora and a longtime member, Board member, and Treasurer of the Aurora Historical Society, has been the owner and operator of Devins Orchards, a family business which he has maintained for over fifty years. Devins Orchards have maintained traditional varieties of apple trees which today are rarely found elsewhere in Ontario. He was able to supply traditional varieties to Sharon Temple Museum for planting in the reconstructed; Doan farm complex, for example. Also, Bill and his family have made their orchard available to literally thousands of area school children who regularly tour the orchard during the fall and learn about pioneer uses of apples and take part in traditional cider making. His orchard has been featured in a program for the Food Channel and also on the local "Heritage Aurora" Cable T.V. series. [Mayor, Mr. Angus and HAC Chair to present certificate and Rill NOTE: MRS DEVINS AND FAMILY WILL BE RECEIVING THE AWARD ON BEHALF OF HER HUSBAND E+-kile Council - February 26, 2008 In the heritage gardens category ... Kirsten Kontor and her husband Dave Walker live in a heritage house at 64 Centre Street, built 1912 and located in the Northeast Old Aurora Heritage Conservation District. They bought the 93 year old house in 2001, and since then they have worked towards the restoration of the large garden on the 60-metre deep lot. Itwas once the home of two sisters who lived their entire lives at the house, and who were devoted to their splendid gardens. However, the gardens grew wild in their later years, and remained neglected for many more, until Kirsten, an environmental planner, and Dave, a hospital administrator, decided to restore the gardens to their former glory. After carefully researching the layout of the historic garden, work proceeded every spring and summer as time allowed. As they cleared more and more weeds from the gardens, interesting plants and flowers have popped up. They have honoured the stands of 2-metre summer phlox, a mature hydrangea, a few brilliant blue delphiniums and a very old fuchsia- coloured climbing rose, all remnants of the garden long forgotten. As they work away, Kirsten and Dave have added new elements to the garden, in keeping with the historic plantings. Native species have been introduced in the new perennial gardens, and no herbicides or pesticides have been used. Watering is kept to a minimum, and a rain barrel is utilized for the perennial garden. The Town of Aurora is pleased to recognize the efforts of Kirsten Kontor and Dave Walker in their restoration efforts of their heritage garden at 64 Centre Street. [Mayor, Mr, Angus and HAC Chair to present certificate and pin] -21- Council - February 26, 2008 And, in the natural heritage category... A retired biologist and research scientist with Ontario's Ministry of Natural Resources, Harry Lumsden is an international authority on the grouse family and waterfowl. He spearheaded the formation of the Trumpeter Swan Reintroduction Initiative, designed to re-establish these native birds in Ontario. On the brink of extinction in the 1920's and 30's due to hunting, Harry's intensive research into the plight of the trumpeter swan has led to his breeding of the swans in his own backyard, partnering with the Toronto Zoo to assist with egg incubation. He has Inspired volunteers to follow his lead in breeding trumpeter swans, successfully reintroducing these birds to Ontario. For example, in 2003 Harry was the leader of a team that released 14 trumpeter swans into the Calendar Bay area. The swans, brought by Harry from the Minden area, were released as part of the Trumpeter Swan Reintroduction Initiative and funded by the Trillium Foundation. After the release of the tagged swans, amateur bird watchers across the province assist Harry in the tracking of the many birds he has re -introduced to the wild. In 2004 Harry Lumsden was named a Member of the Order of Canada, in recognition of his outstanding work with Trumpeter Swans in Ontario, and his devotion to the preservation of our natural heritage. Known for his passion and dedication, Harry continues to share his knowledge of aviculture with the public and stimulate public interest in wildlife conservation. The Town of Aurora is proud to recognize the achievements of Harry Lumsden in the preservation of our natural heritage. [Mayor, Mr. Angus and HAC Chair to present certificate and pin] -22- Council - February 26, 2008 And, in the built heritage category... The Town of Aurora would like to recognize Beth and Michael Egan s work In the restoration of their home, Willow Farm, a historic 19th century Aurora landmark which is designated under Part IV of the Ontario Heritage Act. Located on Aurora's main thoroughfare, Yonge Street, Willow Farm is at the northern gateway to the town, and as such, is one of the most significant heritage buildings in Aurora. Willow Farm was built around 1865 for Thomas Cosford and his family. By 1991, the building had - been rezoned as commercial, and was being used as the Canadian headquarters and training facilities ofKwik Kopy. Beth and Michael bought Willow Farm in 1999, and have since worked to sensitively restore It back into private residence. The Egans painstakingly restored the house, barn and other cultural heritage aspects of the property, returning it to residential use. Inside, they removed partitions which had divided the downstairs rooms and main hallway, restoring the house to Its original plan. In doing so, they restored mouldings and surfaces which. had been disturbed or removed during the Kwlk Copy renovations. They also have carefully restored the exterior, Including the expansive verandahs, doors, window sash, and louvered shutters. Theirpride In ownership, and recognition of the Importance of preserving and educating the public about Aurora's built heritage has led them. to become regular participants in fund-raising events for the local historical society, such as the annual house tour, the funds of which go towards the restoration of Hillary House, a National Historic Site. [Mayor, Mr. Angus and HAC Chair to present certificate and pin] NOTE: Lynda Thompson: MRS EGAN'S SISTER WILL BE RECEIVING THE AWARD -23- Council - February 26, 2008 And, in the cultural heritage category... As the chair of the Aurora Community Historica Fair Steering Committee, Susan Walmer has helped Canadian history take an exciting and vibrant place in lives of local Aurora students. Susan has been involved in the school Historica Fairs program since 2000, as a parent volunteer and project reviewer. When the local public school board decided to stop funding the Histories Fairs program in 2004, Susan and a group of parents and teachers decided to continue the fairs program in the Aurora community. Local schools hold their own school or classroom fair and then select 10 students to attend the Regional Fair hosted by St. Andrew's College. Susan has assisted the securing of new funding for the Historica Fair from various community groups such as the Optimist Club, St Andrews College, the Town of Aurora Arts and Culture Fund, the Conservative Party of Canada (NewmarketlAurora District). Many community groups also volunteer as project reviewers including the Aurora Seniors Association, York University Student. Teachers and the Aurora Museum and Historical Society. Susan Is quick to recognize -that the success of the Historica Fairs Is dependent on the many volunteers, contributors and students.. The Aurora Historica Fair has grown to include schools from the public, catholic and private school sectors and is expanding to nearby towns, such as Kettleby and King. The Town of Aurora appreciates Susan Walmer's enthusiasm and Joy for sharing a love of Canadian history and appreciates her immense pride in being Canadian., [Mayor, Mr. Angus and HAG Chair to present certificate and pin] 10 -24- Council - February 26, 2008 And recently the Honourable David Onley, Lieutenant Governor of Ontario, in partnership with the Ontario Heritage Trust recognized Dr. W. John McIntyre with the Lieutenant Governors Ontario Heritage Award. Dr. W. John McIntyre is nominated for the Ontario Heritage Trust Heritage Community Recognition Award in the Lieutenant Governor's Lifetime Achievement Category for his outstanding contribution to the preservation and celebration of the heritage of Aurora. A Itfe-long resident of Aurora and a 6th - generation Auroran, Dr. Mclntrye has been active in the preservation and celebration of Aurora's heritage for many years. Dr. McIntyre has been an active member, and past President of the Aurora Historical Society since 1965, as well as member and past Chair of the Town of Aurora Heritage Advisory Committee over 27 years. Dr. McIntyre has been active in the preservation of the Church Street School, working towards the establishment of an Aurora Museum in the building. He is also involvedin the preservation and management of Hillary House National Historic Site. He is a published author, his best known work being Aurora: A History in Pictures. which Is one of the most complete histories of the community. He has also published works on the Aurora High School, Trinity Church, Aurora's municipal buildings and the Sharon Temple. Living by example, Dr. McIntyre has preserved his landmark home "Horton Place" as one of Aurora's first, designated heritage buildings. Recently, Dr. McIntyre has taken a lead role in the creation of Aurora's first heritage conservation district. In recognition of his efforts, Dr. McIntyre was named Aurora's Citizen of the Year in 2003 and was winner of the Camcchan Award In 1999 from the Ontario Historical Society for his many years of service to Ontario Heritage. NOTE: DR. MCINTYRE WILL NOT BE ABLE TO ATTEND DUE. TO ILLNESS. Certificate will be presented of the Civic Awards) 11 -25- Council - February 26, 2008 And recently the Honourable David Onley Lieutenant Govemor of Ontario, in partnership with the Ontario Heritage Trust recognized Janine Femandes with the Lieutenant Governor's Ontario Heritage Award for Individual Youth Achievement and the Young Heritage Leaders Scholarship. She received this award last week at Queen's Park and tonight is being recognized here for her outstanding achievement. Janine undertook an independent extra curricular research project to chronicle the Ilfetlme achievements of our local well-known artist, Dorothy Clark McClure. Her successful nomination of Dorothy Clark McClure for the Town of Aurora Citizen of the Year 2007 was achieved through the use of personal interviews, private memoirs and photo albums, public historical sketches and first hand research. Janine's research project was also awarded the Town of Aurora award in recognition of outstanding achievement in the presentation of a local Aurora topic. Janine has shown an avid and continuous interest in history since grade 4 when she attended the Markham Schoolhouse and learned firsthand about the school life of children in Ontario's past. Her school project on Pioneers came alive as she dressed and acted the part as a pioneer child as pad of the York Region Historica Fair held at the Markham fairgrounds. Thus began her involvement in the pursuit of heritage and history. For the past four years, Janine has shown leadership by actively organizing a school based fair at her public school, Highview Public School in Aurora. She has encouraged other students in the school to become involved and has established a Student Heritage Fair Committee to assist in the school Fair. [Mayor, Mr. Angus, Mr. Smith and HAC Chair to present certificate and pin] 12 -26. Council - February 26, 2008 Mr. Angus On behalf of the Ontario Heritage Trust, I wish to congratulate William J. Devins, Kirsten Kontor and David Walker, Harry Lumsden, Susan Walmer, Beth and Michael Egan, Dr. W. John McIntyre and Janine Fernandes. I also want to thank Mayor Morris and members of the Aurora Council for nominating them. You share this honour. You have recognized the importance of heritage and the leadership of these outstanding citizens. Thank you. END. MICHAEL SEAMAN. Thank you Madam Mayor and Members of Council. I would like to ask all recipients to gather with the Mayor, Chair and Mr. Buchanan and Mr. Smith in at the podium for a commemorative photograph. Thank you. 13 -27- Council - February 26, 2008 END 14 -28- Council - February 26, 2008 Delegation (a) Panizza, Bob From: Sent: Sunday, February 03, 2008 4:51 PM To: Panizza, Bob Subject: council meeting Feb 28 th May I please have Delegation Status for the Feb. 28 th council meeting? I wish to make a comment and ask a question on the proposed widening of Bloomington Road between Leslie and the 404. My comment will take less than 5 minutes. Please let me know, thanks Craig Glynn t Bovair Trail Aurora ON, L4G 7C8 2/6/2008 - 29 - Council - February 26, 2008 -----Original Message ----- From, Sandra McEleney[mailto:smartcommute@newmarketchamber.ca] Sent: Thursday, February 14, 2008 2:08 PM To: Panizza, Bob Subject: Presentation Request to Aurora Council Delegation (b) Importance: High Dear Bob: 1 Debra Scott of the Smart Commute team would like to present a 5 minute follow up to our November presentation at the next meeting of Town Council. Do you have a 5 minute opening at the upcoming meeting? Sincerely, Sandra McEleney Smart Commute Central York 2/14/2008 -30- Council - February 26, 2008 Delegation (c) EXTRACT FROM GENERAL COMMITTEE MEETING NO. 08-09 HELD ON TUESDAY, FEBRUARY 19, 2008 6. EAC08-0.2 — Environmental Advisory Committee Meeting. Minutes February 7, 2008 , DELEGATIONS a) Ms Barbara Best — "Crusaders for a Town's Better Nature" Committee viewed a video entitled "Crusaders for a Town's Better Nature" presented and produced by Ms Barbara Best (and John Forde) representing the Naturalization and Wildlife Working Group. 12. . Town of Aurora Stormwater Ponds Vegetation & Wildlife Study Moved by Councillor GaertnerSeconded by Catherine Marshall THAT the video entitled "Crusaders for a Town's Better Nature" and the Town of Aurora Stormwater Ponds Vegetation & Wildlife Study be received and presented to Town of Aurora Council. CARRIED -31- Council - February 26, 2008 Eastwood, Carrie - From: Ewart, Karen Sent: Monday, February 11, 2008 8:58 AM To: 'Susan Walmer'; Barbara Best Cc: Eastwood, Carrie Subject: RE: EAC video follow up I would suggest presenting the DVD at the February 26, 2oo8 Council meeting. The EAC minutes should be going to the Feb 19th General Committee meeting. We have a DVD player available in the Council Chambers in order to present the DVD. -----Original Message ----- From: Susan Walrner(7nailto:swalmer@aci.on.ca7 Sent: February 9, 200811:1oAM To: Barbara Best Cc: Swart, Karen Subject: Re; EAC video follow up Barbara, Thanks for presenting the video to its. Our, motion to have the video presented to Council will be included in our next minutes. Our minutes need to be approved by Council at the next meeting likely two weeks time. Then a date will be set ....in March?? I will ask Corporate Services to let you know and ask for a DVD player but? believe that the Council Chambers are set up with a PCsystem. Not sure_ about a DVD player. Sue ----- Original Message ----- From: "Barbara Best" <barbara@straydog.ea> To: "Susan Walmer" <swabner@aei.on.ca> Sent: Saturday, February 09, 2008 8:03AM Subject: EAC video follow up > Hi Susan, > Thanks for including the 'Crusading'video in last week's EAC meeting. > You mentioned showing it to Council as a next step, which is very > exciting > (1 think!). If you would like me to attend to introduce it, please let me > know the date and time so I can schedule it. Also, could I ask that a DVD > player be used rather than the PC we had in last week's meeting? That will > allow the video to flow correctly, rather than jump'. > Thanks again! > Barbara > ...... > Barbara Best > 3 Birch Court > Aurora, ON L4G 3K1 > Canada > barbara@stroydog.ca > tel. 905 841-9502 1 -32- Council - February 26, 2008 i - k 1 AuR-oRA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 08-09 Council Chambers Aurora Town Hall Tuesday, February 19, 2008 /_Ar104L,IDIM [N� COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Mayor Morris, Councillors Buck (left at 10:40 p.m.), Gaertner, Granger, MacEachem, Marsh, McRoberts and Wilson (arrived at 7:09 p.m.) MEMBERS ABSENT None OTHERATTENDEES Chief Administrative Officer, Administrative Co- ordinator/Deputy Clerk, Director of Building, Director of Leisure Services, Acting Director of Planning, Director of Public Works, Director of Financial Services/Treasurer, Community Planner, By-law Services Co-ordinator and Council/ Committee Secretary. Councillor Collins-Mrakas called the meeting to order at 7:02 p.m. DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of interest Act. APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additions, be approved: DELEGATION a) Re: Aurora Gateway Centre • John McGovern, Rice Commercial Group • Rodger Todhunter, Landscape Architect • John Chapman, Aurora Toyota • Dan O'Kopniak, Bank of Montreal • Joe Longo, Longo's Brothers Food Market • Michael Rice, Rice Commercial Group CORRECTION TO RECOMMENDATION FOR ITEM 9 PL08-008 — Zoning By-law Amendment Application Removal of (H) Holding Prefix Prato Estates Inc. Part of Lot 22, Concession 2, E.Y.S., Phase 3 File D14-01-08 -33- Council - February. 26, 2008 General Committee Report No. 08-07 Page 2 of 8 Tuesday, February 5, 2008 ➢ ITEM 25 - Memorandum from Mayor Morris Re: Commurications between 1) Staff and Council 2) Council Members ➢ ITEM 26 — Memorandum from Mayor Morris Re: Ontario Power Authority ➢ NEW CLOSED SESSION ITEM Memorandum from the Chief Administrative Officer Re: Personal matter regarding an identifiable individual; and THAT the following item be deferred to the February 26, 2008 Council meeting: ➢ ITEM 24—ADM08-003—Ontario Power Authority — Local Generation CARRIED ll1 ADOPTION OF PREVIOUS MINUTES 1. Special General Committee Meeting Minutes 08-04, January 21, 2008 2. Special General Committee Meeting Minutes 08-05, January 24, 2008 General Committee recommends: THAT the Special General Committee Meeting minutes 08-04 of January 21, 2008 and 08-05 of January 24, 2008 be adopted. 50R".WC 3. Special General Committee Meeting Minutes 08.06, January 29, 2008 4.. General Committee Meeting Minutes 08-07, February 5, 2008 General Committee recommends: THAT the Special General Committee Meeting minutes 08-06 of January 29, 2008 and the General Committee Meeting minutes 08-07 of February 5, 2008 be referred to staff to review the process of ratifying General Committee meeting minutes and determine how they are to be presented to Council. CARRIED 1V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 5, 7, 9, 10, 11, 13, 14, 16, 17, 18, 19, 20, 25 and 26 were Identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: -34- Council - February 26, 2008 General Committee Report No. 08-07 Page 3 of 8 Tuesday, February 5, 2008 6; EACOB-02 — Environmental Advisory Committee Meeting Minutes February 7, 2008 THAT the Environmental Advisory Committee Meeting minutes from the February 7, 2008 meeting be received and the recommendations contained theiain be adopted. 8. PL08-001 —Zoning By-law Amendment Application 6768148 Canada Ltd. 219 Old Yonge Street Part of Lot 4, Plan 461 File D14.09.07 THAT Council receive as information the following overview of Zoning By- law Amendment Application D14-09-07, scheduled for the March 26, 2008 Public Planning Meeting. 12. PL08-011 —Zoning By-law Amendment Application ASL Industrial Parkway North 16 Industrial Parkway South Part of Lots 2 and 3, Registered Plan 535 File D14.14-07 THAT Council receive as information the following overview of Zoning By- law Amendment Application D14-14-06 scheduled for a Public Planning Meeting held on March 26, 2008, 15. CS08-007 — Council Pending List THAT report CSO8-007 be received for information purposes. 21. Correspondence from Smart Commute . (Tabled by Mayor Morris) THAT the correspondence from Smart Commute be received for .. information. 22. Correspondence from the Ministry of Citizenship and Immigration (Tabled by Mayor Morris) THAT the correspondence from the Ministry of Citizenship and Immigration be received for information. 23. FS08-007 — Annual Debt Repayment Limits THAT report FS08-007 — Annual Debt Repayment Limits be received for information. CARRIED -35- Council - February 26, 2008 General Committee Report No.08.07 Page 4 of 8 Tuesday, February 5, 2008 VI DELEGATIONS a) Mr. John McGovern, Rice Commercial Group Mr. Dan O'Kopniak, Bank of Montreal Mr. Joe Longo, Longo's Brothers Food Market Mr. Michael Rice, Rice Commercial Group Re: Aurora Gateway Centre Mr. John McGovern, representing the Rice Commercial Group, .addressed General Committee to provide an overview of the timeline of significant events pertaining to the request for a full -turns, signalized access onto Wellington Street East from the Aurora Gateway Centre on the north-west corner of Bayview Avenue and Wellington Street East, Mr. McGovern advised that the Region would accept a formal submission, providing that Council supports, in principle, a break in the boulevard to allow for a full -turns access and that Council requests the Region to maintain the intent of the boulevard by retaining as much landscaping as possible. Mr. Rodger Todhunter, Landscape Architect, was in attendance but did not address General Committee. Mr. Dan O'Kopniak, representing the Bank of Montreal, addressed General Committee to express how vital the approval of a full turns access is in order to minimize the traffic congestion at the BayviewNVellington intersection and to provide direct access to the site for customers. Mr. Joe Longo, representing Longo's Brothers Food Market, addressed General Committee to express the necessity of a full turns access for Longo's customers, in order to avoid having to potentially make three left turns before being able to access the Longo's store. Mr. Michael Rice, representing the Rice Commercial Group, addressed General Committee to advise that, as a developer, the intent is to provide the best possible product and requested that Council support the submission in principle in order to be able to move forward with the Region. General Committee recommends: THAT the comments of the delegates be received and that item 13 be brought forward for discussion. CARRIED 13. - PL08-012 — Proposed Alterations to the Wellington Street Centre Median between John West Way and Bayview Avenue Associated with an Application for Site Plan Approval 15320 Bayvlew Avenue Holdings Limited 15320 Bayvlew Avenue, Aurora, Part of Lot 81, Concession 1, E.Y.S. File D09-02-05 General Committee recommends: THAT the matter bereferredto staff for a report to the March 4, 2008 Council meeting if possible, based on the new information provided by the applicant and the comments of the General Committee. CARRIED VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None -36- Council - February 26, 2008 General Committee Report No. 08.07 Page 5 of R. Tuesday, February 5, 2008 VW CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. ART08.01 — Arts & Culture Advisory Committee Meeting Minutes January 30, 2008 General Committee recommends: THAT'the Arts & .Culture Advisory Committee Meeting minutes from the January 30, 2008 meeting be received and the recommendations contained therein be adopted. CARRIED 7. GA08-02 —Graffiti Abatement Ad Hoc Committee Meeting Minutes February 7, 2008 General Committee recommends: THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the February 7,. 2008 meeting be received and the recommendations contained therein be adopted. CARRIED General Committee recommends: THAT items 10 and 11 be brought forward for discussion. CARRIED 10. PLOB-009—Zoning By-law Amendment Will Housing By-law File D14.08.07 General Committee recommends: THAT the public be notified of the amendments which have been made to the proposed by-laws 4980-07.D and 5002-08.D, which will be presented at the March 18, 2008 General Committee meeting; and THAT the residents of Tyler Street and Hiliview Avenue be individually notified, in addition to providing notice on the Notice Board and the Town website. CARRIED 11. PLOS-010 —Zoning By-law Amendment Application Removal of (H) Holding Prefix Mattamy (Aurora) Limited 857 St. John's Sideroad Part of Lot 25, Concession 2, E.Y.S. File D-14-03-08 (Related File D12-00-8A) General Committee recommends: THAT Council enact By-law 5003-08.D to remove the Holding (H) Prefix from the lands described as 857 St. John's Sidemad within the Mattamy Subdivision being Part of Lot 25,. Concession 2, E.Y.S. to allow 40 of the 73 lots to be developed for residential purposes. CARRIED -37- Council - February 26, 2008 General Committee Report No. 08-07 Page 6 of 8 Tuesday, February 5, 2008 9. PL08-008 — Zoning By-law Amendment Application Removal of (H) Holding Prefix Prato Estates Inc. Part of Lot 22, Concession 2, E.Y.S, Phase 3 File D14.01.08 General Committee recommends: THAT Council enact By-law 5004-08.D to remove the Holding (H) Prefix from the lands described as Phase 3 within the Prato Estates Subdivision being Part of Lot 22, Concession 2, E.Y.S. to allow 132 of the 230 Phase 3 lots to be developed for residential purposes. CARRIED 14. CS08-005— Accessibility Advisory Committee Recommendation Regarding Application for Site Plan Approval Suncor Energy and Full Service Gas Station General Committee recommends: THAT the proposed recommendation from the Accessibility Advisory Committee of December 5, 2007 that requests a clause be added to the site plan agreement to provide for a full service component to the gas station be approved. CARRIED 16. LSOB-003—Pathway Lighting Lambert Willson Park (deferred from February 12, 2008 Council) General Committee recommends: THAT the matter be referred to staff for a report to provide clarification of the matter, including a description of which poles were replaced, where they were located, the amount of stock which is on hand, and why the report was presented in its original form. CARRIED 17, CSOB-006 — Relocation of the Aurora Farmers' Market. General Committee recommends: THAT the matter be referred to staff to consult with businesses within an appropriate radius of the Temperance Street Farmers' Market location, in order to obtain their feedback on the potential re -location of the Farmers' Market for 2008. and report back to the March 4, 2008 Council meeting. CARRIED Councillor Buck left the meeting at 10:40 p.m. General Committee recommends: THAT the meeting be extended to 11:00 p.m. CARRIED -38- Council February 26, 2008 General Committee Report No.08-07 Page.7 of 8 Tuesday, February 5, 2008 18. F508-008 — Capital Budget General Committee recommends: THAT Report No. FS08-008 be received; and THAT the budget adjustments as identified on Attachment 2 of the report be approved. CARRIED 19, Memorandum from the Chief Administrative Officer Re: Facility Naming Rights — Stronach Recreation Complex General Committee recommends: THAT Council endorse the terms as outlined in the memorandum from the Chief Administrative Officer regarding Facility Naming Rights — Stronach Aurora Recreation Complex. CARRIED Councillor Collins-Mrakas relinquished the Chair to Mayor Morris at 10:47 p.m. Councillor Collins-Mrakas resumed the Chair at 10:50 p.m. 20. Memorandum from the Mayor Re: Councillor Appointment to Arts and Culture Advisory Committee General Committee recommends: THAT Councillor Stephen Granger be appointed to the Arts and Culture Advisory Committee. CARRIED 25. Memorandum from Mayor Morris Re: Communications between 1) Staff and Council 2) Council Members General Committee recommends: THAT the memorandum from the Mayor entitled "Communications between 1) Staff and Council 2) Council Members' be referred to staff to provide procedural changes to address the issue of e-mail not being used .for routine purposes. CARRIED General Committee recommends: THAT the meeting be oxtended to 11:10 p.m. CARRIED -39- Council February 26, 2008 General Committee Report No. 08-07 Page 8 of 8 Tuesday, February 5, 2008 26. Memorandum from Mayor Morris Re: Ontario Power Authority General Committee recommends: THAT the memorandum from the Mayor regarding the Ontario Power Authority be deferred to the February 26, 2008 Council meeting. CARRIED IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS None X CLOSED SESSION THAT the following matters be deferred to the February 26, 2008 Closed Session, following the Council meeting: . . Personal matters, items regarding identifiable individuals, performance appraisal of staff and correspondence from former Special Events Committee; and • Security of property matter regarding outstanding Invoice CARRIED XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 11:09 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 08-09 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, FEBRUARY 26, 2008. PHYLLIS M. MORRIS, MAYOR - KAREN EWART, DEPUTY CLERK -40- Council - February 26, 2008 EXTRACT FROM COUNCIL MEETING NO. 08-04 HELD ON TUESDAY, FEBRUARY 12, 2008 Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 11 Moved by Councillor Collins-Mrakas Seconded by Councillor Wilson THAT the following recommendations respecting the matters listed as 'Items not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: Memorandum from the Director of Financial Services/Treasurer Re: Lease Agreement with Region EMS Location THAT the memorandum from the Director of Financial Services/Treasurer, regarding the lease agreement with the Region EMS Location, be received for information. CARRIED -41- Council - February 26, 2008 AuRoRA EXTRACT FROM GENERAL COMMITTEE MEETING NO. 08-07 HELD ON TUESDAY, FEBRUARY 5, 2008 & ADOPTED AT COUNCIL ON TUESDAY, FEBRUARY 12, 2008 8. ADM08-001 — Regional Municipality of York Lease Agreement for EMS Services 220 Edward Street (Aurora Fire Hail) General Committee recommends: THAT this item be referred to the CAO for further clarification on whether the property falls within the Joint Council Committee agreement. CARRIED CORRESPONDENCE SENT BY. ACTION DEPT.: Administration INFO DEPT.: Legal, Corporate Services Council - February 26, 2008 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT NO.AOM08-001 SUBJECT: Regional Municipality of York Lease Agreement for EMS Services 220 Edward Street (Aurora Fire Hall) FROM: Zella K. Phillips, Assistant Solicitor DATE: February 5, 2008 RECOMMENDATIONS That the Mayor and Clerk be authorized to execute the Lease Agreement with The Regional Municipality of York forlease to the Region's Emergency Medical Services (EMS) for a one-year term of a portion of the building located at 220.Edward Street, in the Town of Aurora, as attached to this Report. BACKGROUND The Town currently provides the Fire Hall located at 220 Edward Street for use by Central York Fire Services and also leases a portion of the building to the. Regional Municipality of York for Emergency Medical Services (hereinafter "the Region") for use as an Emergency Medical Services Station. Approval for a new one-year Lease for 2008 is being proposed to. allow EMS to continue providing its services to the community from this location. COMMENTS The proposed Lease is a standard format used across the Region of York by the Region and subject municipalities, for all EMS leased locations. The proposed one-year Lease will expire on December 31, 2008 and includes a 3% increase in basic rent from the previous Lease. Aside from the increase in basic rent, the proposed Lease contains the same terms and conditions as the previous Lease with the addition of a new option to extend the Lease for two additional periods of one-year each, with a 3% annual increase in basic rent for each renewal period. The option to extend the Lease is exercisable by the Region, provided that it has fulfilled all of its obligations under the Lease and has provided sufficient notice in writing to the Town. Central York Fire Services is supportive of the proposed Lease and Leisure Services has confirmed that the Town does not have any short or long term plans for this municipal facility, other than for the provision of Fire and Emergency Services. OPTIONS 1. Approve the Region of York's EMS's request for new Lease; or 2. Deny the Region of York's request for a new Lease and direct Staff to provide -43- Council - February 26, 2008 January 25, 2008 - 2 - Report No. ADM07-003 applicable notice to the Region to vacate the premises; however, this would have significant adverse public health and safety consequences as.the provision of Emergency Services Response by the Region has been provided from this location for quite a number of years. FINANCIAL IMPLICATIONS As a result of the 3% increase in basic rent, the Town will receive monthly lease instalments of $1,517.65 until the end of 2008, for a total of $18,211.84 for 2008 which lease payments are then directed to Central York Fire Services pursuant to the prior 2000 Fire Services Amalgamation Agreement and 2001 Use Agreement made between Newmarket and Aurora. If the Region exercises its option to extend the term of the Lease, then the basic rent will increase by 3% for each additional one-year term. CONCLUSIONS The Region has requested the Town's approval for a new one-year Lease Agreement to allow EMS to remain as Tenant at the Town's Fire Hall located at 220 Edward Street until the end of 2008 under the same terms and conditions as the previous Lease with the exception of the 3% increase in basic rent and a new option to extend the Lease for two additional periods of one-year each, with a three (3) percent annual increase in basic rent for each renewal period. Central York Fire Services is supportive or the proposed Lease. LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistent with the attributes of a sustainable community. Goal C: Promote a healthy environment that fosters social and physical well being Objective C2: Enhance and promote public safety ATTACHMENTS Attachment #1 Lease Agreement PRE -SUBMISSION REVIEW Management Team — January 23, 2008 Prepared by: Zella K. Phillips, Assistant Solicitor- Ext. 4758 Z K. Phillips �hn S. Rogers Assistant Solicitor Chief Administrative Officer -44- Council - February 26, 2008 ATTACHMENT NO. 1 THIS LEASE (GROSS RENT) MADE as of the Ist day of January, 2008. BETWEEN: THE CORPORATION OF THE TOWN OF AURORA (the "Landlord") and - THE REGIONAL MUNICIPALITY OF YORK (the "Tenant') IN CONSIDERATION OF the rents, covenants and agreements hereinafter contained, the parties hereby agree as follows; I. LEASE SUMMARY The following is a summary of some of the basic terms of this Lease, which are elaborated upon in the balance of this Lease. (a) Building: Having the municipal address of 220 Edward Sweet, Aurora, Ontario and having the legal description set out in Schedule "A" to this Lease. (b) Property: Building and lands as described in Schedule "A" and including all improvements thereon or thereto. (c) premises: The premises leased to the Tenant as outlined in blue on the sketch in Schedule "B" to this Lease. (d) Rental Area of the Premises; Approximately 2,037 square feet. (e) Term: One (1) year. _ (f) Commencement Date: January 1, 2008. (g) ExpiryDate: December 31, 2008. (h) Option To Extend: Two (2) additional periods for a one (1) year duration each, with a three percent 0%) annual increment thereafter, payable on the 1" day of January in each year of the'ferm for the succeeding period, upon the same terms and conditions as are contained in the Lease, exercisable upon notice of at least one (1) month but not earlier than six (6) months before the end of the Term of the Lease. (i) Basic Rent: As out in Section 5 of this Lease. Q) Additional Rent: As specifically provided in this Lease. (k) Permitted Uses of Premises: Emergency Medical Services only. (1) - Address for Service of Notice on Tenant; The Regional Municipality of York 17250 Yonge Street Newmarket, ON L3Y 6Z1 Attention: Director, Property Services Branch Corporate Services Department Fax: (965) 836-0299 -45- Council - February 26, 2008 -2- (m) Address for Service of Notice on Landlord: The Corporation of the Town of Aurora 1 Municipal Drive, Box 1000 Aurora, ON L4G 611 Attention: Director, Corporate Services Fax: (905) 841,3483 2. PREMISES The Landlord does demise and lease to the Tenant the premises (the "Premises) located in a building (the'Building") and lands municipally known as 220 Edward Street, Aurora, Ontario, more particularly described in Schedule "A" attached hereto (the "Property"). The Premises comprise approximately TWO THOUSAND AND THIRTY-SEVEN SQUARE FEET (2,037) of Rentable Area, in the approximate location shown outlined in blue on the sketch attached hereto as Schedule `B", 3. TERM The term (the "Term") of this Lease shall be for a period of one (1) year, commencing on the Ist day of January, 2008 (the "Commencement Date") and expiring on the 31st day of December, 2008. Provided the Tenant is not in default hereunder prior to giving notice hereinafter described, has consistently paid Rent to the Landlord in a timely fashion during the Term of the Lease and has consistently fulfilled all of its obligations under the Lease throughout the'1'erm, then the Tenant may, by notice in writing to the Landlord at least one (1) month but not earlier than six (6) months before the end of the Term of the Lease, extend the Term of the Lease for two (2) additional periods, for a one (1) year duration each, with a three percent (3%) annual increment thereafter, payable on the I" day of January in each year of the Tenn for the succeeding period, upon the same terms and conditions as are contained in the Lease. If the Commencement Date occurs on a date other than the first day of a calendar month, then the Basic Rent and other charges shall be pro -rated and paid in advance to the end of that month and, thereafter, the Basic Rent and other charges shall be paid, in advance, on the first day of each and every calendar month throughout the Term. 4. POSSESSION As at the date hereof, the Tenant is occupying the Premises. BASIC RENT The Tenant hereby covenants to pay to the Landlord basic rent ("Basic Rent") payable in equal monthly instalments, plus GST, as follows: Term Basic Rent (Annuall Monthly Instalments ` January 1, 2008 to December 31, 2008 1 $18,211.84 $1,517.65 It is the intention of the parties that this Lease is to be interpreted as a fully gross lease and not a semi -gross lease or a net lease. The Tenant shall be responsible for only expenses and/or obligationsin respect of, or attributable to, the Premises, as herein expressly provided. The Landlord shall, except as otherwise expressly stipulated herein, be responsible for all charges, expenses, payments and costs of every nature and kind whatsoever incurred in respect of or relating to the Building, structures and equipment including, without limitation, all charges for heat, hydro (electricity), water, sewage, building insurance which the Landlord -46- Council - February 26, 2008 -3- obtains, property management services, maintenance and repairs, and all municipal and other real property taxes related to the Property.. 6. DEPOSIT The Landlord acknowledges there is no deposit or last month's rent applicable to this Lease. POST-DATED CHEQUES The Landlord acknowledges that the provision of post-dated cheques is not applicable to this Lease. 8. MAINTENANCE AND REPAIRS I) The Tenant shall maintain and repair to the standards of a prudent tenant the Premises at its own expense and keep them in a clean and sanitary condition in accordance with all laws, directions, mies and regulations of the authorities having jurisdiction. The Tenant shall be responsible for snow ploughing the Property and the costs thereof. 2) If the Landlord is advised of an issue that is the Landlord's responsibility to remedy or rectify under this Lease,, and where it is a health and safety issue or impeding operational requirements, and corrective action is not taken within seven (7) business days, then the Tenant will undertake any means necessary to correct the deficiency and invoice the Landlord for all costs incurred, plus a 5% administration fee. 3) Property Services Branch staff of the Tenant shall be granted fair and reasonable access to inspect or carry out necessary repairs as required under subsection 2 herein. 4) The Tenant, at its option, in conjunction with its Property Services Branch staff, shall be entitled to complete a full inspection semi-annually of the Building to ensure the Building and Premises are in compliance with all rules and regulations of the authorities having jurisdiction. 5) The Landlord shall be responsible for all major building components of the Building, including but not limited to routine maintenance, repairs and/or replacement therefor, save and except that the Tenant shall be responsible for preventative maintenance, repair and/or replacement of any bay doors dedicated to EMS vehicles, including conducting of semi-annual inspections of bay doors. 6) The Landlord may enter the Premises to view the state of repair. Where an inspection reveals repairs are necessary and required by the Lease to be done by the Tenant, the Landlord shall give the Tenant notice. The Tenant shall, within fifteen (15) days from delivery of the notice, make, or commence making and diligently proceed to complete the repairs in a good and workmanlike manner. In addition to any other provision of this Lease, the Landlord may enter the Premises and perform any repairs, which the Tenant has failed to make under this Section 8. 91 ALTERATIONS The Tenant will not make, install or erect in or to the Premises any histallations, alterations, additions or partitions without first submitting the drawings and specifications to the Landlord and obtaining the Landlord's prior written consent in each instance, which consent shall not be unreasonably withheld. All such installations, alterations, additions, changes and work performed by or for the Tenant shall conform to all building by-laws and shall conform to all federal, provincial and municipal mica and regulations, if any, then in force affecting the Premises and/or the Building. Such installations, alterations, additions, changes and work performed by or for the Tenant shall be completed in a good and workmanlike mariner. iz 11AE Council - February 26, 2008 -4- The registration of any "Claim for Lien" under the provisions of the Construction Lien Act or successor legislation thereto against either the Premises or the Property as a result of work done on behalf of the Tenant shall be deemed to constitute a breach or default by the Tenant of its obligations under this Lease unless the Tenant has discharged the lien or caused the lien to be withdrawn within fifteen (1S) days of written notice from the Landlord to the Tenant to so discharge the lien or make other arrangements satisfactory to the Landlord in this regard. 10. MAINTENANCE OF SERVICES The Landlord shall have the right to use, install, maintain and repair pipes, wires, ducts and other installations in, under or through the walls, ceiling and floors of the Premises for or in connection with the supply of any services or utilities to the Premises or to any part of the Building and the right to do such work in the Premises as the Landlord may deem necessary to preserve or protect the Premises or the Building. The Landlord shall be entitled to enter or authorize any other person to enter the Premises for these purposes, on giving reasonable notice to the Tenant except in the case of an emergency when the Landlord may, without notice, enter the Premises for the purpose of performing the work. 11. LANDLORD'S RECOVERY If the Landlord performs any repairs or maintenance, or does any other work, or pays any sum of money due or payable by the Tenant, either at the request of the Tenant, or by reason of any default by the Tenant in performance of its covenants, the Tenant shall repay to the Landlord on demand, as additional rent ("Additional Rent"), the cost of performing such repairs and maintenance or work or the amount paid by the Landlord on the Tenant's behalf, together with the Landlord's management fee of 5% of such amount. 12, WASTE The Tenant shall not do or suffer any waste or damage to the Premises or the Landlord's leasehold improvements and equipment in or serving the Premises. The Tenant's trade fixtures and equipment remain the responsibility of the Tenant. No part of the Premises shall be used for any dangerous, noxious or offensive trade or business. The Tenant shall not do anything or knowingly permit anything to be brought on the Premises, which the Landlord may reasonably deem to be a nuisance, The Tenant shall take every reasonable precaution to protect the Premises and the Building from danger of fire, water damage or the elements. The Tenant shall not allow any ashes, refuse, garbage or other loose objectionable material to accumulate in, on or about the Premises or the Building and will at all times keep them in a clean and wholesome condition. The Tenant shall not carry on any business or operation or knowingly permit anything to be done on the Premises which contravenes any provision of the Environmental Protection Act, its amending or successor legislation, and shall not discharge any pollutant or contaminant into the natural environment, as those terms are defined in the Environmental Protection Act. 13, COMPLY WITH ALL LAWS The Tenant shall comply promptly with and conform to the requirements of all applicable statutes, laws, by-laws, regulations, ordinances and orders in force at any time during the Term and affecting the condition, equipment, maintenance, use or occupation of the Premises and with every applicable regulation, order and requirement of the Canadian Fire Underwriter's Association, Insurance Advisory Organization, or any body having similar functions, or of liability or fire insurance company by which the Landlord and thd'renant, or either of diem, may be insured at any time during the Term. If the Tenant defaults under any provision of this Section 13, the Landlord may perform the Tenant's obligation and the Tenant will pay all costs and expenses incurred, on demand, as Rent. 14. USE AND OPERATION The Premises shall be used and occupied only for the purposes of an Emergency Medical Services Station and for no other purposes whatsoever. The Tenant shall satisfy itself that the -48- Council - February 26, 2008 .31 use permitted above is in compliance with all applicable zoning and use by-laws and restrictions affecting the Premises. 15, RIGHT TO SHOW PREMISES It is understood and agreed that the right to show the Premises is not applicable to this Lease. 16. TENANT'S INDEMNITY OF LANDLORD The Tenant will indemnify and save the Landlord harmless of and from all claims, actions, costs and loss of every nature which the Landlord shall become liable for or suffer by reason of any breach, violation or non-performance by the Tenant of any covenant, termor provision of this Lease or by reason of any injury or death resulting from, occasioned to or suffered by any person or persons or any property by reason of any act, -neglect or default on the part of the Tenant or any of, its agents or employees. Notwithstanding the. foregoing, the Landlord expressly acknowledges that the Tenant's indemnity shall not apply, and the Landlord shall be responsible for, any damage to the Property and/or any injury to any person or persons (including death resulting from the injury) caused by the act, neglect or default on the part of the Landlord or anyone for whom the Landlord is responsible at law or arising out of the Landlord's breach of or non-performance with a covenant, term or provision of this Lease (und the Landlord covenants to indemnify and save harmless the Tenant from all claims, actions, costs and loss of every nature arising with respect thereto, including all reasonable costs, reasonable counsel fees, expenses and liabilities which the Tenant may incur with respect to any claim made against it.) Notwithstanding any other provision of this Lease, this indemnification shall survive termination of the Lease, with respect to any matter referred to in this Section 16 which occurs during the Term. 17. SIGNS The Tenant shall net paint, affix, display or cause to be painted, affixed or displayed, any sign, picture, advertisement, notice, lettering or direction onanypart of the exterior of the Premises or the Property or on any part of the interior of the Premises, which is visible from the exterior of the Building without, in each instance first obtaining the written approval of the Landlord, which approval, shall not be unreasonably withheld. If the Tenant affixes such sign without the Landlord's consent and the Landlord objects to any such item being so painted, affixed or displayed, the Tenant shall immediately remove such item at the Tenant's expense, failing which the Tenant agrees that the Landlord may, without liability on the Landlord's part and without notice to the Tenant, enter the Premises and remove such item at the Tenant's expense. 18. QUIET ENJOYMENT Provided the Tenant pays all Basic Rent and Additional Rent under this Lease and performs all of the Tenant's covenants contained in this Lease, the Tenant shall have quiet enjoyment of the Premises free from any hindrance by the Landlord or anyone claiming by or through lbe Landlord. 19. FIXTURES The Tenant, when not in default, may remove its trade fixtures at the end of the Term. All installations, alterations, additions, partitions, and improvements, whether placed there by the Tenant or the Landlord, shall be the Landlord's property on termination of this Lease without compensation to the Tenant and shall not be removed from the Premises at my time either during or after the Term. It is understood and agreed that ambulances, the equipment required to operate the ambulances, telecommunication equipment, vehicle disinfectant and washing equipment, furniture, lockers, supplies and chattels are not to be considered trade fixtures within the context and meaning of this Lease, and -shall be and remain the sole property of the Tenant. .20, ASSIGNMENT AND SUBLETTING The Tenant shall not assign this Lease without the express written consent of the Landlord, which consent may not be unreasonably withheld. -49- Council - February 26, 2008 •6- 21. TENANT'S INSURANCE During the whole of the Term, the Tenant shall at its expense: 1) insure the Tenant's interest in the Premises, and property of every description included in the Tenant's leasehold improvements, including all leased and specially contracted equipment used solely for the Tenant's purposes, in a stated amount for not less than ninety percent (90%) of its full replacement cost against all risk of loss or damage covered under an "all risks" policy of insurance; 2) maintain public liability and property, damage insurance, including personal injury liability, contractual liability, employer's liability and owners' and contractors' protective broad form property damage occurrence insurance coverage with respect to the Premises and their use by the.Tmant, coverage to include the activities and operation conducted by the Tenant and any other person performing work on behalf of the Tenant and those for whom the Tenant is in law responsible in any part of the Premises including, without limitation, non -owned automobiles. Such policies shall: be written on a comprehensive basis with inclusive limits of not less than $5,000,000 for bodily injury to any one or more persons or property damage; acid ii) contain a severability of interests clause and cross liability clause. All contracts of insurance placed by the Tenant shall name the Landlord as an additional insured. Upon request, the Tenant shall furnish the Landlord with certificates of insurance of the underwriting insurance company. No review or approval of any such insurance documentation by the Landlord shall derogate from or diminish the Landlord's rights or the Tenant's obligations under this Lease. 22. LANDLORD'S REMEDIES If the Tenant defaults in the payment of Basic Rent or Additional Rent as and when due, and fails to remedy same within five (5) days following receipt of written notice of such default, the Landlord shall have the right to terminate the Lease. If the Tenant becomes bankrupt or insolvent, or defaults under any of its other obligations under the Lease and fails to remedy same within fifteen (15) days following receipt of written notice of such default, or such longer period of time as may be reasonable given the nature of the default, then the Landlord shall have the right to terminate this Lease, or to remedy such default at the Tenant's expense. The foregoing remedies shall be in addition to and without in any way limiting or affecting any other rights and remedies of the Landlord under this Lease, at law or in equity. All amounts payable by the Tenant pursuant to this Lease shall bear interest from the due date until the date of payment at a rate equal to the prime rate of interest charged by T-D Canada Trust as at the due date. 23. DESTRUCTION OR DAMAGE OF PREMISES If, during the Term, the Premises are (a) totally destroyed by fire or any such other perils as may from time to time be included in the standard fire insurance additional perils supplementary contract generally available in the Province of Ontario, so that the Premises cannot be repaired with reasonable diligence within one hundred and twenty (120) days of the happening of such event, then the Lease shall cease from the date of such damage or destruction, and the Tenant shall immediately surrender the Premises and all of its interest therein to the Landlord, and the Tenant shall pay Rent only to the time of such surrender and any prepaid Rent shall be returned to the Tenant and in case of destruction or partial destruction as abovementioned, the Landlord may re-enter or repossess the Premises and may remove all parties therefrom; -50- Council - February 26, 2008 -7- (b) destroyed or damaged or partially destroyed or damaged by fire or any such other perils as may from time to time be included in the standard fire insurance additional perils supplementary contract generally available in the Province of Ontario, and can be repaired with reasonable diligence within one hundred and twenty (120) days of the happening of such event, and if the damage is such as to render the Premises wholly unfit for occupancy, then the Rent shall not run or accrue after the said event, or while the process of repairs is ongoing, and the Landlord shall repair the same with all reasonable speed and then the Rent shall recommence immediately after the repairs have been completed; - (c) partially destroyed or damaged by fire or any such other perils as may from time to time be included in the standard fire insurance additional perils supplementary contract generally available in the Province of Ontario, and can be repaired with reasonable diligence within one hundred and twenty (120) days of the happening of such event, and if the damage is such that the Premises can be partially used, then until such damageshall have been repaired, the Rent shall abate in proportion that the part of the Premises rendered unfit for occupancy bears to the whole of the'Premises and the Landlord shall repair with all reasonable speed. 24. EXPROPRIATION If at any time during the Term, by exercise by any competent authority of powers of expropriation, condemnationbr eminent domain, title is taken to the whole or any portion of the Building, the Landlord may at its sole option within sixty (60) days of receiving notice that title has been so taken give to the Tenant at least thirty (30) days notice of termination of this Lease. Upon such termination, neither the Landlord nor the Tenant shall have any claim on the other with respect to any such expropriation or taking, but both parties shall be free to separately pursue their claims for compensation for the loss of their respective interests in the Premises and shall be entitled to receive and retain such compensation as may be awarded or paid to them respectively and agree to co-operate with each other in pursuing their respective . claims. If an award of compensation made to the Landlord specifically includes an award for the Tenant, the Landlord will remit to the Tenant the portion awarded For it. 25. NOTICE All notices, statements, demands, requests or other instruments which may be or are required to be given under this Lease shall be in writing and shall be delivered in person or sent by facsimile or prepaid registered mail addressed to the Tenant and the Landlord to the addresses asset out in subsections (1) and (m) respectively in Section 1, or such other addresses as the Tenant and the Landlord may from time to time. designate. All such notices shall be conclusively deemed to have been given and received upon the day the same is personally delivered or, if mailed or sent by facsimile as aforesaid, three (3) business days after the same is mailed or faxed, as the case may be. Either party may at any time by notice in writing to the other party change its address for service of notice purposes, If two or more persons are named as Tenant, any notice given hereunder shall be sufficiently given if delivered or mailed or faxed in the foregoing manner to any one of such persons. Notice given by facsimile in accordance with the terms of this Section will be deemed to be received only upon the sender's receipt of a transmission report generated by the sender's facsimile machine, which confirms that the facsimile was successfully transmitted in its entirety. If the postal service is interrupted, or threatened to be interrupted, or is substantially delayed, any notice given hereunder shall only be delivered personally, or sent by facsimile transmission. 26. SUBORDINATION AND ATTORNMENT The rights of the Tenant shall at all times be subordinate to any and all mortgages, trust deeds or other instruments of any financing, refinancing or collateral financing and any renewals or extensions thereof at any time in existence against the property or any part of it. Upon request at any time, the Tenant shall subordinate all of its rights in such form as the Landlord requires to any and all holders of encumbrances and to the Landlord and the registered owners of the Property or any part thereof. -51- Council - February 26, 2008 8- If the Tenant, within sixteen (16) weeks after request, fails to execute and deliver the instruments to give effect to the foregoing, the Tenant irrevocably appoints the Landlord as the Tenant's attorney with full power and authority to execute and deliver any such instruments in the name of the Tenant. 27. MONTHLYTENANCY- If the Tenant continues to occupy the Premises after the expiration'of the Term, with the consent of the Landlord and without any renewal or further written agreement, the Tenant will be a monthly tenant at a monthly rate equal to the monthly instalment of Basic Rent payable during the last month of the Term, subject to the right of either party to terminate the monthly tenancy on sixty (60) days prior written notice. Rent will be payable in advance on the first day of each and every month of the tenancy and the monthly tenancy will be on the terms and conditions and subject to all other charges and amounts payable under this Lease, except as to length of tenancy. 28. CORPORATETENANCY The Tenant warrants that it has the corporate power and capacity to enter into this Lease and to effect the matters contemplated and that this Lease has been duly authorized, executed and delivered to the Landlord and constitutes a valid and binding obligation of the Tenant. 29. SCHEDULES Schedules "A" and "B" are attached hereto and shall form part of this Lease. 30. ENTIRE AGREEMENT This Lease contains the whole agreement and sets forth all representations between the Landlord and the Tenant concerning the Premises and the Property. There are no representations, either oral or written, between them other than those in this Lease. 31. TIME OF THE ESSENCE Time is of the essence of this Lease. 32. APPLICABLE LAW This Lease shall be governed by and interpreted in accordance with the laws of the Province of Ontario. The parties agree that the Courts of Ontario shall have jurisdiction to determine any matters arising hereunder. , 33. SEVERABILITY If any provision of this Lease is illegal, unenforceable or invalid, it shall be considered separate and severable and all the remainder of this Lease shall remain in full force and effect as though such provision had not been included in this Lease but such provision shall nonetheless continue to be enforceable to the extent permitted by law. 34. NO PARTNERSHIP OR AGENCY The Landlord does not in any way or for any purpose become a former of the Tenant in the conduct of its business, or otherwise, or a joint venturer or a member of a joint enterprise with the Tenant, nor is the relationship of principal and agent created. 35. SECTION NUMBERS AND HEADINGS The section numbers and headings of this Lease are inserted for convenience only and shad in no way limit or affect the interpretation of this Lease. References in this Lease to section numbers refer to the applicable section of this Lease, unless a statute or other document is specifically referred to. -52- Council - February 26, 2008 m 36. INTERPRETATION Whenever a word importing the singular or plural is used in this Lease, such word shall include the plural and singular respectively. Where any party is comprised of more than one entity, the obligations of each of such entities shall be joint and several. Winds importing persons of either gender and firms or corporations shall include persons of the other gender and firms or corporations as applicable. Subject to the express provisions contained in this Lease, words such as "hereof', "herein", "hereby", "hereafter" and "hereunder" and all similar words or expressions shall refer to this Lease as a whole and not to any particular section or portion hereof. 37. , SUCCESSORS AND ASSIGNS This Lease shall enure to the benefit of, and be binding upon, the parties hereto and their respective heirs, executors, administrators, successors, assigns and other legal representatives except only that this Lease shall not enure to the benefit of any of such parties unless and only to the extent expressly permitted pursuant to the provisions of this Lease. 38. FREEDOM OF INFORMATION The Landlord acknowledges and agrees that the commercial and financial information in this Lease is subject to the Municipal Freedom of Information and Protection of Privacy Act, as amended. IN WITNESS WHEREOF the Landlord and the Tenant have signed and sealed this Lease. Aurhoriud by Claus. _ of Report No.— of the Finance and Administration Committee as adopted by Regional Council at its meeting held on the day of rmmaty, 2008. Y0RK4815038-v4-tiMS Amma.DOC THE CORPORATION OF THE TOWN OF AURORA Per: Name: Title: Per: _ Natne: Title: We have authority to bind the Corporation. THE REGIONAL MUNICU'ALrFY OF YORK Per: Nama: Bill Fisch Title: Regional Chair Per: Name: Denis Kelly Title: Regional Clerk We have authority to bind the Corporation. -53- Council - February 26, 2008 SCHEDULE"A" DESCRIPTION OF THE PROPERTY The Property The Property is legally described in PIN 03646-0060, more particularly designated as Part 19 on Registrar's Compiled Plan 10328, in the Town of Aurora, in the Regional Municipality of York. -54- Council - February 26, 2008 SCHEDULE"B" SKETCH OF THE. PRE MSES (attached) Council - February 26, 2008 EXTRACT FROM GENERAL COMMITTEE MEETING NO. 08-09 HELD ON TUESDAY, FEBRUARY.19, 2008 11 APPROVAL OFAGENQA General Committee recommends: THAT the following item be deferred to the February 26, 2008 Council meeting: ➢ ITEM 24 — ADM08=003 — Ontario Power Authority — Local Generation CARRIED -56- Council - February 26, 2008 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No.ADM08-003 SUBJECT: Ontario Power Authority— Local Generation FROM: John S. Rogers, Chief Administrative Officer DATE: February 19, 2008 RECOMMENDATIONS THAT the attached ReportADM08-003 Ontario Power Authority— Local Generation for the Town of Aurora be received for information. THAT Council reaffirm its September 20, 2005 position with respect to the integrated solution to the Northern York Region electrical supply problems as proposed by the Ontario Power Authority. BACKGROUND The Ontario Power Authority (OPA) was established through the Electricity Restructuring Act, 2004 (Bill 100). It operates independently and as a non-profit corporation. Licensed by the Ontario Energy Board, it reports to the Provincial Legislature through the Ministry of Energy (Ontario). The OPA is responsible for: Assessing the long-term adequacy of electricity resources • Forecasting future demand and the potential for conservation and renewable energy Preparing an integrated system plan for conservation, generation, transmission • Procuring new supply, transmission and demand management either by competition or by contract, when necessary Achieving the targets set by government for conservation and renewable energy. One of the first projects undertaken by the OPA was Local Area Supply — Northern York Region. Part of the process was to establish a Working Group in 2005 to assist in determining appropriate solutions to a very serious potential shortage of power. As a result of very lengthy and intense work by the group the OPA was able to submit its proposed integrated solution to the Ontario Energy Board in 2005. Attached to this Report is Report -57- Council - February 26, 2008 February 9972008 -2 - Report No. ADM08-003 ADM05-018 outlining the details of the proposal. Also attached is a consolidation of the Resolutions that were eventually passed by Council on September 20, 2005. Council held a Special General Committee Workshop on July 16, 2007 to review background information regarding power supply in Northern York Region and at that meeting received a briefing from the Chief Administrative Officer. Currently the Holland Junction Transformer Station is scheduled to be built in 2008 and 2009, improvements have been made to the Armitage Transformer Station by Hydro One and the Conservation Demand Management (CDM) programs are well underway. A brochure produced by OPA is attached that outlines the issues and what has been done to date. On December 6, 2007 Council received the attached Memorandum dealing with a potential RFP for power generation. The Memorandum also dealt with the Integrated Power System Plan (IPSP) that has been submiited to the Ontario Energy Board (OEB) by the OPA. It should be noted that the RFP process and IPSP process are two different issues even though power supply to Northern York Region is a part of the IPSP. The OPA presented to Council on January 22, 2008 with respect to the RFP process as did Ontario Clean Air Alliance (OCAA) although OCAA's presentation was also dealing with the possibility of the Town of Aurora intervening in the IPSP process, Council requested that the questions from OCAA being answered by OPA and copies of the OPA presentation, OCAA questions and OPA response are attached. The OPA issued the attached Request For Qualifications For Approximately 350 MW of Peaking Generation In Northern York Region (NYRRFQ) on January 31, 2008 with the schedule of Question and Comment Period February 1 to February 22 and Qualification Submission Deadline March28, 2008. To February 15 ten questions have been submitted and responded to by OPA as attached. Staff have prepared a standard response to be given to any potential proponent that may wish to determine the Town's requirements for any application for approval of a peaking power generation plant within the Town of Aurora essentially stating that any application would have to go through an Official Plan Amendment, Zoning Amendment and Site Plan Approval in accordance with the procedures set out under the Planning Act. COMMENTS The Town of Aurora is in an area that needs to plan for sufficient and reliable power in the future, The OPA process in 2005 established a plan for Northern York Region that will provide power for at least a mid term period of time and Council endorsed the plan with certain qualifiers in 2005. The RFQ issued by OPA is in accordance with the plan and if reasonable proposals are brought forward by proponents then power will be in sufficient quantities and be more reliable for the residents of Aurora. The issue for Council to determine is whether it is prepared to embrace a properly developed and approved peaking generation plant or does Council wish to discourage -58- Council - February 26, 2008 February 19, 2008 - 3 - Report No. ADM08-003 such a use in the Town of Aurora. It may be too early for Council to make that determination as each proponent will have its rationalization as to why Aurora should host such a plant. Council may also wish to consider the suggestion made by OCAA that Council ask for intervenor status in the IPSP hearings. Those hearings will deal with the overall plan for power in the Province including the plans for Northern York Region. If the Town did wish to do so it would have to request funding for the cost of attending the hearings as it is often the case that intervener's costs would be covered by the proponent (OPA). There would two possible reasons for intervention: 1) challenge the use of gas -fired simple cycle peaking generation as compared to a combined cycle system and 2) ensure that upgraded overhead transmission lines along the existing Hydro One right of way do not become a default solution. OPTIONS 1. As stated in the recommendations of this Report. 2. Council pass a resolution declaring that it does not wish to host a local generation power plant. 3. Council pass a resolution that it wishes to be considered as a host for a local generation power plant provided all environmental and planning matters are properly dealt with. 4. Ask Staff to consult with a lawyer specializing in OEB hearings to provide an opinion as to whether the Town needs or should request intervener status in the IPSP hearings. FINANCIAL IMPLICATIONS If a proposal does come forward there would be all of the normal revenues generated by a new industrial use. In some municipalities with similar projects there have been additional community benefit contributions made voluntarily by the proponent. If Council wishes an opinion regarding intervener status then there will be the cost of the opinion. CONCLUSIONS Council may wish to take a position at this time or it may wish to wait to determine if any potential proponent comes forward with an actual proposal to guage it's possible impact on the community. LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistent with the attributes of a sustainable community. -59- Council - February 26, 2008 February 19, 2008 - 4 - Report No. ADM08-003 Goal B: Promote a sustainable community that respects its historic culture and character and embraces diverse cultural development and renewal in harmony with sound environmental management and business development activity Goal C: Promote a healthy environment that fosters social and physical well being Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective Al: Develop economic opportunities to aid in the growth and progress of Aurora as a desirable place to do business Objective A2: Support the growth of a variety of businesses to encourage a sustainable business environment Objective 137: Plan for the future to continue controlled and well -planned growth Objective C2: Enhance and promote public safety Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making ATTACHMENTS Attachment #1 -Report ADM05-018 Attachment #2 - Consolidated Resolution of September 20, 2005 Attachment #3 — OPA Brochure Attachment #4 — Memorandum dated December 6, 2007 Attachment #5 — OPA Delegation of January 22, 2008 Attachment #6 — Ontario Clean Air Alliance Presentation January 22, 2008 Attachment #7 — OPA response to OCAA Questions dated February 1, 2008 -60- Council - February 26, 2008 February 19, 2008 5 - Report No. ADM08-003 Attachment #8 — OPA Request for Qualifications Attachment #9 — Questions and Answers from OPA Website PRE -SUBMISSION REVIEW None Prepared by. John S. Rogers, Ext. 4744 S. Rogers Chief Administrative Officer -61- Council - February 26, 2008 ATTACHMENT TOWN OF AURORA GENERAL COMMITTEE No. ADM05-018 SUBJECT: Ontario Power Authority -York Region Electrical Supply Project FROM: John S. Rogers, CAO DATE: . September20, 2005 RECOMMENDATIONS That the Town of Aurora support the integrated solution to the York Region electrical supply problem proposed by the Ontario PowerAuthority (OPA) on September 9th and 14m, 2005 including 1) Demand Reduction, 2) Transformation and 3) Additional Supply; and That the support for the integrated solution be conditional upon the following concerns being addressed to the satisfaction of the Town of Aurora: a) the location of any of the facilities (transformation or generation) be in accordance with the Town of Aurora regulations including but not limited to, zoning, site plan, building and safety regulations b) the lands needed be acquired by Hydro One or the appropriate entity as soon as possible so that all necessary approval processes may be carried out in as thorough and complete a manner as possible c) the transformer station be limited to 150 MW d) the transformerstation notbe constructed unless a local generation plant is constructed in advance e) any new 230 kV feeders be underground through any urban designated lands i) the existing single circuit 115 kV system be replaced as soon as possible g) the Town receive quarterly reports from the appropriate agency showing power consumption and extrapolations required to determine the need for the second transformer station h) OPA fund with significant amounts of money for the necessary research and development of methods to reduce the cost of placing transmission lines underground; and That the Town of Aurora strive to be a leader by example of energy conservation; and -62- Council - February 26, 2008 September 20 2005 -2- Report No. ADM05-018 That the Town of Aurora actively pursue opportunities to share energy conservation projects with 14 residents, businesses and other governments and agencies; and That the Town of Aurora request the Province of Ontario to enact the appropriate legislation to facilitate and require energy conservation in new construction. BACKGROUND 'rhe Ontario Power Authority (OPA) was formed in late 2004 by the Province to fill a gap In electricity planning. OPA's mandate is to: 1. Address supply adequacy by preparing plans 2. Contract for new generation and conservation if required 3. Oversee the development of conservation programs in Ontario One of their first projects is the planning for supply of electricity to the Aurora/Newmarket areas and as part of the public consultation process, OPA has a established working group to provide advice related to; 1. Finding feasible options 2. Evaluation criteria 3. Evaluation options 4. Focusing on recommendations The Ontario Energy Board (OEB) by letter dated July 25rh 2005 directed the OPA to file evidence to assist the board in determining whether and how it may be necessary for the board to exercise its regulatory authority to address the growing demand of electricity in York Region. The letter is attached as item 1 to this report. The 0EB required the OPA to submit its evidence by September 51h, 2005. The OPA undertook the York Region Electrical supply issue as it's first public consultation project and starting in May of 2005. There have been a series of meetings both as open public meetings and also as working group meetings. The Town of Aurora appointed its Chief Administrative Officer as its representative on the working group and the OPA appointed tan Munro as the Aurora resident representative on the working group. Five, day long meetings were. held during June and July and a final briefing meeting was held in September 2005. The OPA also held two Elected Official Forums in July and August and also had a briefing session with the Elected Officials in September. The OPA released a summary of its recommendations on Septemberthe grh and has given any persons or organizations until September 23`d to make comments on its proposed recommendations. Attachment 2 to this report contains the slides presented to the September 141h Public meeting summarizing the OPA recommendations to the OEB. -63- Council - February 26, 2008 September 20 2006 - 3 - Report No. ADM05-018 There is no doubtthatthere is a looming electrical reliability and supply problem in northern York Region including the Town of Aurora. It is also clear that there Is no one solution that will resolve the issue of finding a sufficient and reliable supply of electricity. The OPA is recommending an integrated solution that consists of the following components as set out on page 8 of their September 29th presentation: 1. Demand Reduction - Targeted Demand Response - Conservation and efficiency improvement 2. Transformation - Holland Junction Transformer Station plus Capacitors & Feeders - 2na Transformer Station 3. Additional Local Supply - Local Generation Demand Reduction A very important part of the solution is an aggressive program of demand reduction as the target is set at 20 mega watts by 2011 but as much as possible by the summer of 2006. It is Important that Council as a group and Councillors as individuals be the. leaders in demand reduction. Currently Aurora Hydro and eventually PowerStream are being funded specifically for the purposes of finding ways to reduce demand in the entire local hydro system. Staff is currently investigating the possibility of using the services of the Town of Markham's Energy Conservation Office to assist in energy conservation programs. Transformation It would appear that one of the first projects to be pursued, after the demand management programs, is the construction of a new Holland Junction Transformer Station and the related capacitors and feeders. This project is slated for the years 200612007. There is a second transformer station recommended in the event that the existing Armitage Transformer Station and the Holland Junction Station reach their capacity. The preferred location for this transformer station is in northern Aurora at a site yet to be determined, however, the closer it can be located to the existing hydro right of way the better. Itwould be appropriate to recommend that the site selection process commence as soon as possible, even though the earliest date for this transformer station is indicated as 2011. By undertaking the site selection process now, it would provide significant lead time for proper consideration and proper approvals being obtained. It is also important to note that this transformer station is not required if the third element of the solution, being generation, is not completed. M 'i Council - February 26, 2008 September 20 -2006 -4 - Report No. ADM05-018 Local Supply: Generation The OPA has clearly stated that generation in northern York Region is preferred over transmission and generation elsewhere. As part of its mandate the OPA issued a request for Expressions of Interest related to local generation and the working group was advised that there were a number of submissions made to the OPA. The type of generation that is being recommended is only operational when there is a high demand on the overall system and is not a. continuouslyoperated generation plant. These plants are termed "Peak Generation Plants". Council maybe aware of the Northland peak generation proposal and may have seen the reports that Newmarket Council has decided not to continue with an option to sell its property on Steven Court to Northlands. As much as this was a highly publicized proposal that had actually started the environmental approval process this is not the only local generation solution before the OPA. There is a possibility that the proponents for the local generation options may be investigating locating such a plant in the Aurora.area and if such a proposal is made there will be the normal approval process required to be followed. Public Reaction . A public open house and two public presentation sessions were held on September 1411' at the Newmarket Theatre and on the whole the recommendations were well received. The Stop Transmission Lines Over People (STOP) have been generally supportive of the recommendations with the proviso that there'should be constant monitoring of progress and continuing efforts to reduce the need for overhead transmission lines. Attached as item 3 is a flyer distributed by STOP. The Ontario Clear Air Alliance has also issued a Press Release with respect to the OPA recommendations and it is attached as item 4 to this report together with an email that was sent to the Town of Newmarket endorsing a' peak generation plant. Ian Munro who represented the Town of Aurora citizens on the working group has been a tremendous asset not only to the working group but also to the Town of Aurora and should be congratulated and thanked for the excellent insight that he has provided throughout the process. Attached as item 5 is an email from Mr. Munro setting out the cost implications and in particular a chart showing the average household cost per month for the various alternatives proposed. Also attached as item 6 is a chart illustrating a proposal made by Mr. Munro to the OPA that is very close to what the OPA has actually recommended. The major difference in the chart is that the OPA has not recommended undertaking any study to reduce the cost of under grounding however our recommendations include the suggestion. There is also illustrated on the chart the continuous need for monitoring of demand so that the effectiveness of the conservation demand management programs can be properly measured. OPTIONS Council could refuse to comment on the recommendations of the OPA or Council may wish to modify the recommendations set out in this report. -65- Council - February 26, 2008 September 20, 2006 - 6 - Report No. ADM06-018 FINANCIAL IMPLICATIONS There are no direct expenditures related to the recommendations in this report, however, the cost of hydro is an important aspect of the operations of the municipality and there may be future impacts on rates depending on the solutions put into place. LINK TO STRATEGIC PLAN A reliable supply of hydro is essential to a number of the goals of the strategic plan, however, the primary goals that are met are: 1. Maintaining a well managed and fiscally responsible municipality to supporting a healthy business environment that attracts new business and is responsive to the needs of our current business community. 2. Continuing controlled well planned growth. CONCLUSIONS A reliable and sufficient supply of electricity to the Town of Aurora is essential for the future of the Town of Aurora and the Ontario PowerAuthority has provided a well thought out and multi faceted solution to the pending crisis in the electrical supply to Aurora. Council must continue to be leaders in the community by promoting realistic and manageable solutions to the electricity supply and reliability issue for the Town. ATTACHMENTS Attachment 1 — Correspondence from the Ontario Energy Board, dated .1uly'25, 2005 Attachment 2 — Slide show summarizing the Ontario Power Authority Attachment 3 — Flyer distributed by Stop Transmission Lines Over People (STOP) Attachment 4 — Press Release from The Ontario Clear Air Alliance and email sent to Newmarket, re: Peak Generation Plant Attachment 5 — Email from Mr. Ian Munro, re: Cost Implications and charts Attachment 6 — Chart illustrating a proposal made by Mr. Ian Munro to the Ontario Power Authority PRE -SUBMISSION REVIEW NIA Prepared by: John S. Rogers GAO John S. Rogers Chief Administrative Officer -66- Council - February 26, 2008 Ontario Energy Board P.O. Box 231g 26th. Floor 2366 Yonge Street Toronto ON MAP 1 E4 Telephone: 416-481-1907 Facsimile: 416. 440.7650 Toll tree: 1-868-632-6273 July 25, 2005 Mr. Jan Carr Chair Ontario Power Authority 175 Bloor Street East North Tower, Suite 606 Toronto, Ontario M4W 3R8 Dear Mr- Carr: Re: York Region Supply Commission do PEnergle de rOntarlu C.P. 2319 26e 6 age 2366, we Yonge Toronto ON'MV 1E4 T616phooe; 416-481-1967 T616copieur. 416. 446.7656 Numero suns kais: 1-888-632-6273 ATTACHMENT #1 Ontario Ontario BY PRIORITY POST This letter is written pursuant to s. 21 of the Ontario Energy Board Act, 1996, which authorizes the OEB to direct parties to file evidence to assist the Board in its determination of an issue and s. 25.27 of the Electricity Act, which requires the OPA to provide the Board with such information as the Board may require from time to time. The issue that the Board Is considering is whether and how it may be necessary for the Board to exercise its regulatory authority to address the growing demand for electricity in York Region. The options that the Board will consider in making this determination are directing or authorizing one or more of the following options': 1. The Transmission Option: Rebuilding the existing above ground transmission facilities between Parkway TS in Markham and Armitage TS in Newmarket. 'A I I or Brese options are described in considerable detail in the reports provided to the Board (with a copy to the OPA) on April 15, 2003 and June 29, 2005. These documents are described in greater deiail below. -67- Council - February 26, 2008 -2- Ontario Energy Board 2. The Buttonville Option: Building a 230/44 KV transformer station (TS) at the site of Buttonviile TS in the Town of Markham and constructing 44 KV feeders to the Aurora/NewmarkettStoufville area. 3. The Holland Junction Option: Building a 230/44kV TS on the Claireville TS to Brown Hill TS right of way at the Holland Marsh Junction. 4, The SuppiylDemand Reduction Option: A contract between the OPA and a generator or a consumer for new supply, capacity or demand reduction, the costs of which will be recovered from OPA customers if approved by the Board. The evidence that the Board directs the OPA to provide is as follows: 1. An opinion on the need for new supply in York Region with specific reference to a timeline that sets out an estimate of when demand growth in York Region will cause supply reliability to be adversely impacted and the consequences of such impacts. 2. An opinion on which of the above four options (or, in the alternative to options 1- 3, a refined or different transmission and/or distribution option that is acceptable to the implementing transmitter or distributor) is the optimal way to serve this new demand by reference to price and the reliability and quality of electricity service. The opinion should compare the alternatives as proposed by Hydro One and the York Region LDCs and provide reasons why the OPA considers that its proposed option is preferable to the alternatives. Upon considering the OPA's evidence, the Board may determine that one or more of the options are necessary. If so, there will be a subsequent regulatory process to direct or authorize the preferred option. The Board requests the OPA to provide this evidence by September 30, 2006. The context for this direction is set out below. 19:�:0 Council - February 26, 2008 ontarlo Energy Beard 3- York Region Demand Growth The IESO Outlooks and the Joint Response Meeting demand growth in York Region has been identified as a cause for concern by the IESO in Its 10-Year Outlooks, in the 2003 10-Year Outlook, the IESO stated that the high rate of load growth in the municipalities of Newmarket, Aurora, Markham, Richmond Hill, and Vaughan requires that "necessary transmission reinforcements be placed in-service as soon as possible beginning no later than April 2005."' In its 2004 . 10-Year Outlook, the IESO confirmed that "the ability of the existing transmission facilities to supply the rapidly growing load in the Newmarket and Aurora areas' was still an Issue of immediate concern.' More recently, the IESO's 2005 10•YearOutlook stated that "The rapid Increases in the load within the Newmarket — Aurora area that have been experienced are taxing the capability of the existing double -circuit line between Ciaireville TS and Armitage TS.i4 The 2004 10-Year Outlook noted that, in 2003, the York Region LDCs (Newmarket, Aurora, Markham, Richmond Hill, and Vaughan and Hydro One Networks— Distribution) and Hydro One Networks -- Transmission, jointly prepared a report entitled the "York Region Supply Study' Adequacy of Transmission Facilities and Transmission Supply Plan, 2003-2013" (the "Joint York Region Study"). The participants in the Joint York Region Study unanimously concluded that the failure to take steps to increase supply "is not acceptable." According to the Joint York Region Study, failing to act "will aggravate the existing overload situation. Equipment loading will continue to increase and supply reliability will be adversely impacted in case of a contingency.n5 1EN1010-Year0urlook: Ao Assessmeol oftile .iclegtmep ot-Generatiou and Trmmmission Facilities to Adeel Funor Electrichy Needs in 0nrari0fi0m JaanalT 2004 to December 2013, p. iii. - z I EMO l0-Yeor Otulook:.4n Asressinem o/'tire Adequacy ofGeoel aflon and Transmission Facilities to Aleel Foutre Electricity Needs in Onfarto from January 2005 to December 2014, p. 25. " IESO 10-Year Oaflookr An assessment of the Adequaev of Generation and Tronsndeston Facilities 10 S1ee1 Funtre Veci iclp, Needs In Onfarloftom Januay 2006 to December 2015, p. 25. ' York Region Supply Study: Adequacy orrransmission Facilities and Transmission Supply Plan, 2003-2013, p. 22 -69- Council - February 26, 2008 -4- Ontario Energy Board To address this, all of the York Region LDCs and Hydro One jointly recommended a transmission solution, namely, to rebuild the existing transmission facilities between Parkway TS in Markham and Armitage TS in Newmarket (the "Transmission Proposal"), The detailed components of the Transmission Proposal are set out in the Joint York Region Study.g, On October 21, 2004, Hydro One provided the Minister of the Environment with a Draft Environmental Study Report for the Transmission Proposal (the "Draft EA Report"). The Draft EA Report was prepared in accordance with the Class Environmental Assessment for Minor Transmission Facilities approved under the Environmental Assessment Act. Upon receiving this Report, the options for the Minister of the Environment were to (i) grant the authority to proceed with the Transmission Proposal with or without conditions, such as further study on specified areas; or (ii) require Hydro One to proceed to a full environmental assessment. Hydra One requested the Minister of the Environment to proceed with option (1); other parties requested the. Minister of the Environment to proceed with option (ii). The decision of which option to order proceed with is entirely at the discretion of the Minister of the Environment in accordance with the Environmental Assessment Act. On March S, 2005, prior to the Minister exercising her discretion under the Environmental Assessment Act to either approve the Transmission Proposal (with or without conditions) or order a full Environmental Assessment, Hydro One withdrew its Draft Environmental Study Report. As a result, the environmental review issues respecting the Transmission Project have not yet been reviewed by the Ministry of Environment. . Given the uncertainty of Hydro One's voluntary pursuit of the Transmission Option, and given the need to address the supply issue identified by the IESO in the forecasts described earlier, the Board determined that it should move forward to ensure that concerns respecting adequacy, reliability_.nd quality of service in York Region are A copy of this document is included in the package described at footnote 12. -70- Council - February 26, 2008 _5_ Ontario Energy Board adequately addressed. The Board's powers and, obligations with respect to the price, adequacy, reliability and quality of electricity service are set out in several statutory provisions. The Board's Responsibility and Authority: Transmission and Distribution The Board's statutory objectives include protecting "the Interests of consumers with respect to prices and the adequacy, reliability and quality of electricity service." Similarly, its statutory grant of power with respect to transmission and distribution licences includes the authority to impose licence conditions requiring a transmitter or distributor "to expand or reinforce its transmission or distribution system in accordance with the market rules in such a manner as the IMO or the Board may determine."a In accordance with these provisions, the licences that the Board issued to Hydro One and the York Region L.DCs all include provisions that the Board may require them to "expand or reinforce" their transmission and distribution systems"in order to ensure and maintain system integrity or reliable and adequate capacity and supply of electricity."9 Any such expansion or reinforcement must be carried out in accordance with the Act, and the regulations, including the requirement that expansions of transmission lines longer than two kilometres may only be carried out if the Board grants leave to construct.10 In determining whether leave should be granted, the Act provides that "the Board shall only consider the interests of consumers with respect to prices and the reliability and quality of electricity service.'n' The Board therefore has the responsibility and the power to require that expansions and reinforcements are made to protect consumer interests in price, reliability and supply of electricity. r Ontario Energ, Board : lcl, s. I (t ). I "Onario &ergr Ooar•d Acr, ss. 70 (2)0) ' See: Hydro One Transmission Licence, s. 12.2 ; and distribution licences, s. 13.2 10 Onrario Energ, Bwrel:Icr, ss. 92 (1) Ontario Enerp Board:ler, ss. 96(1) -71- Council - February 26, 2008 6- Ontario Energy Board Accordingly, on February 18, 2005, the Board directed Hydro One to advice of its plans to address transmission reinforcement requirements in, among other places, York Region. On April 15, 2005, Hydro One responded with a report that identified two potential options: the Transmission Proposal (described above); and an option that involved the use of distribution facilities of the York Region LDCs. Board Staff met with Hydro One and the York Region LDCs with respect to these proposals and, by letter dated June 8, 2005, the Board directed the York Region LDCs and Hydro One Distribution to identify the optimal distribution solution to the York Region Supply Issue, These LDCs provided a joint response on June 29, 2005. This response provided an assessment of two potential distribution options: "The Buttonville Option" and the "Holland Junction TS Option". The Buttonville Option Involves building a 230/44 KV transformer station at the site of Buttonville TS in the Town of Markham and constructing 44 KV feeders to the Aurora/ Newmarket( Stoufvilte area. The Holland Junction Option involves building a 230/44kV TS on the Glaireville TS to Brown Hill TS right of way at the Holland Marsh Junction.12 As a result, there are currently three potential options to address the issue of security and reliability of supply in York Region: Transmission Option, the Buttonville Option and the Holland Junction Option. These options contain a combination of transmission and distribution. The Board has the power to order that anyone of these options be implemented (subject to any necessary regulatory approvals,. including environmental approval$)73 if it determines that doing so is in the interests of consumers with respect to prices and the reliability and quality of electricity service. '7 Copies of the Hydro One and the York Region LDCs' responses, which contain detailed descriptions of all of these options, hive been provided to the OPA by the authors, and additional copies are available at the Board. "The Board does not have the legal authority to review environmental issues in considering the approval of projects. The environmental Issues are entirely within the authority cf the Ministry of Environment tinder the Eurtrannrenrnl Asseswneur:Icr. Section 12.2(2) ofthat_Icr provides that "No person shall issue a document evidencing that an authorization required at law to proceed with the undertaking has been given until the proponent receives approval under this Act to proceed with the undertaking.- As a result, any approval granted by the Board does not authorize leave to construct until all necessary environmental approvals have been obtained. - 72 - Council - February 26, 2008 Ontario Energy Board The Board's Responsibility and Authority: Generation and Demand Reduction The Board recognizes that its statutory mandate in this regard is limited to ordering that solutions to the York Region supply issues be met by distribution and transmission. It does not have the authority to order solutions to the York Region supply issue be met by either generation or demand reduction. However, the Board believes that the alternatives of generation and demand reduction should also be considered as part of the solution to the York Region supply issue so that the Board may determine and approve an optimal solution in terms of price and reliability and quality of electricity service. The OPA is uniquely positioned to provide the Board assistance in this regard. First, one of the OPA's statutory objects is "to engage in activities in support of the goal of ensuring adequate, reliable and secure electricity supply and resources in Ontario."'" Second, in support of this and other objects, the OPA has the statutory power to enter Into contracts relating to the "adequacy and reliability of electricity supply", the "procurement of electricity supply and capacity" and the "procurement of reductions in electricity demand and the management of electricity demand".16 As a consequence, the OPA has both the mandate to support adequacy, reliability and security of supply and the ability to enter into contracts to support new supply or demand reduction. The Board therefore requests the OPA to provide its opinion on the need for new supply in York Region and on the relative merits of the Transmission Option, the Buttonville Option and the Holland Junction Option (or a refined or different transmission and/or distribution option that is endorsed by Hydro One and/or the York Region LDCs) in light is Elecreicitp Ad, s. 252(1}. " Elecrricip,acr, S. 25.20). _ -73- Council - February 26, 2008 Ontario Energy board of the interests of customers in price, reliability and quality of electricity services. Further, the Board would benefit from the OPA's views on whether the goals would be better served by additional supply, capacity or demand reduction. If the OPA is of the opinion that supply, capacity or demand reduction are preferable solutions, the Board is prepared to entertain an application by the CPA to recover the costs of a contract to provide those solutions. In other words, the OPA may apply for approval of its expenditures in relation to purchasing supply, capacity or demand management if it is of the opinion that this is preferable to any of the options currently considered by the Board. The Board will consider that application by reference to its statutory objectives. In proceeding in this manner, the Board recognizes that, in the longer term, the Board's role in reviewing the OPA's system planning and procurement will be different than it is today. Specifically, under Part 11.2 of the Electricity Act the Minister of Energy will provide the OPA with directives on the goals to be achieved during a period covered by an integrated power system plan (the "IPSP"). The OPA will develop an IPSP that is designed to achieve the Government's goals relating to, among other things, the adequacy and reliability of electricity supply and demand management.'s The Board will review the IPSP to ensure that it complies with the Minister's directions and is economically prudent and cost effective. The CPA will also develop "Procurement Processes" for "managing electricity supply, capacity and demand in accordance with its approved integrated power system plan"" The proposed Procurement Processes will also be reviewed by the Board. After the Board has approved Procurement Processes, the OPA may enter into "Procurement Contracts" in accordance with the approved Procurement Process. Procurement Contracts are contracts for the procurement of electricity capacity, supply 1 B Llerrrfcily dcf, s. 25.30(1), (2). Tleclrieify Act, s. 25.31(1). -74- Council - February 26, 2008 Ontario Energy Board 9- and demand management.1a Costs relating to Procurement Contracts entered into in accordance with the Board approved Procurement Process will be recovered by electricity customers without further review by the Board; these costs are effectively sheltered from regulatory review. This makes the recovery of these costs different than other OPA expenditures because OPA expenditures other than those incurred from Procurement Contracts require approval of the Board.'g As a result, in the future, after the IPSP and Procurement Processes are considered and approved by the Board, the OPA will have the independent authority to recover the costs of Procurement Contracts without OEB approval. Unless and until the CPA enters into Procurement Contracts in accordance with a Board -approved Procurement Process, the recovery of all OPA expenditures — including those related to contracts for supply, capacity and demand management outside of the Procurement Contract process — require Board approval. As a result, if the OPA is of the opinion that contracts for electricity supply, capacity or demand reduction are preferable to the transmission and distribution options that have been presented to the Board, then it may apply to the Board for approval to recover the costs of its expenditures for these contracts. Summary and Conclusion In light of all of the above, the Board seeks the OPA's assistance in addressing the most preferable way to address the York Region supply situation by providing the Board with evidence for the Board to consider. The evidence that the Board directs the OPA to provide is as follows: ix Elactrlen), A0, S. 25.32(1) Elvaricny.l et, s. 25.21 -75- Council - February 26, 2008 WIN Ontario Energy Board 1. An opinion on the need for new supply in York Region with specific reference to a timeline that sets out an estimate of when demand growth in York Region will cause supply reliability to be adversely impacted and the consequences of such impacts. 2. An opinion on which of the above four options (or, in the alternative to options 1- 3, a refined or different transmission and/or distribution option that is acceptable to the implementing transmitter or distributor) is the optimal way to serve this new demand by reference to price and the reliability and quality of electricity service. The opinion should compare the alternatives as proposed by Flydro One and the York Region LDCs and provide reasons why the OPA considers that Its proposed option is preferable to the alternatives. Upon considering the OPA's evidence, the Board may determine that one or more of the options are necessary. If so, there will be a subsequent regulatory process to direct or authorize the preferred option. The Hoard requests the OPA to provide this evidence by September 30, 2005. Thank you for your assistance in this matter. Yours truly, Original Signed by John Zych Board Secretary cc: Paula Conboy, PowerStrearn Mary Anne Aldred, Hydro One Joe Toneguzzo, Hydro One John Sanderson, Aurora Hydro Gaye -Donna Young, Newmarket Hydro -76- Council - February 26, 2008 a O wrrr a 0 w saw CU E E U tL1 ATTACHMENT-2 -77- Council - February 26, 2008 -+-j � C: W �ryE ww� 0 �wr E E 0 U 4-4 cu cn O CL . t/) � � Q O s_ 0- U W L]-- Lv� N -78- Council - February 26, 2008 cm -79- Council - February 26, 2008 L O M CL CL VJ U 4,7 W dl fA N � U Q r3 CO t -0 O E N Q O .� pCf) .p of a) s� u M 0� ^(D (D N Wei O � C � LO O� Z3 s.. oCO 4-a) Q� Q (D O U)N E U) s... LO O �- � N o � N E M OU cts © O Z3 4-A �-0 Cfi O U O O dQ- On .J m G qr -80- Council - February 26, 2008 cm o Z w MmCO Y ... i fy, i Y µl Y f1 LO `.c -81- Council . February 2,20 C: a) .C: � \ . /« )§o®; aaQCLr- $'©=E� 0E§m\ a 4C )ems m ® . \ 14 f$) \ o . > G 0 zzfyf S CC CD . ems$ LO \ 0 d) < E $ / 0 =I a) =G`§3 CO m \ cD B\ c \ //\\ \ oppa@.a .. eeo e jk �� » < 2 .g . Council - February 26, 2008 O E L. 0 V r/rr C n' ��^'''' �., 0 4-j 0 C: 0 �r rn ro ro o � m G ro as I � LO A N r. N Q � M U ro ro � U uo N C 12 y M O � m 1�0 � (1S > 41 c _. Y J F N 'a 2 4 all � o y- CI) (Y) N MW -83- Council - February 26, 2008 ate.. N cU. N W o 06 ✓ 2 ..� CL o O � O U + U U CO CY).Q O E O ~O o ,., E tlJ A =0 O O E E O E (0 o a'a .O QI--U=cv O,...., ,.., Ini CV m CO Q� O L >s N CD �3 CAI 4-4 c� � (1) E —0 �. M (U O O tCS •� � o G-4.0 �, U U 0 WQ 1 a M n -84- Council - February 26, 2008 C .0 U U Q Q� Q F ^U U Q 0 to IM : L L o C CL"» �wo50 > m O �U • 0 -85- Council February 26, 2008 0 Y WWW+11 V m a m U L m E a c ua c Q � I d Y > d � O �I >r O 0, I N i i (mw) suemubaw _ . _........ 0 -86- Council - February 26, 2008 [/E W 0 Psi 0- U) r N L. 0 0 C2. � c � E� O ..... Q � O O � U W C: m m 0 N O 0 N 0--- W .(D T T lim .87. Council - February 26, 2008 m E t ! lit O f� It 1 p Q t st = •t ,rot :• � 5 ..v' �: W . / a N" r:. N OEM Council - February 26, 2008 VJ N 0 ■s+Y� I F-- V� »E N 4" Q? O E N fn ,Z3 O U rI M r IN -89- Council - February 26, 2008 r- -90- - Council - February 26, 2008 W E m tlX W g.� -91- Council - February 26, 2008 0 • #DIY U MYYWYYIW O T. i ■ O •` rI-�-,II T m E _o k V L' i a S i V s a n n a U. co . 92 - Council - February 26, 2008 r f lg 6 T e -93- Council - February 26, 2008 0 -F-j M 4�j U) C 0 m E 0 v� -.94 - Council - February 26, 2008 : 0 CU N C:0 CDD no- W. SM.. Q.� 0 0.�o� cn a a) o>1 � . 0..�, 0 (D(D WZ d 4-- 0U) E o° . U) 0 . �0 M oU) / Y 0 a - 95 - Council - February 26, 2008 N ~r 0 N t 1�_ M -I� N (D C: Q U N CU --j O 0 ry N O0 .© U Cn N •� i- "cn >% ...-- C2. CL q) t37 � O �. O C �-- r� 0 4 V C O 4— Z3 O 0 0) Q Z 0 • o -96- Council - February. 26, 2008 0 r r^r CL 0 0 .}d C sW. O tiU O ••�� •�J � � V a O 0-070 .� W� 1M) C: 0 U--... L, CL O C: ��. • ( l E VJ •4 6. U) <( C).. p�� l f `�r. . n1 O -� .}..I E N O '> N � � (D c) W r N -97- Council - February 26, 2008 -98_ Council - February 26, 2008 MR N %m . W Ar t 1 -99- Council - February 26, 2008 ATTACHMENT-3 t'� ;�It`;-I S.T.O.P. (Stop Transmission lines Over People) WE ARE ALMOST THERE, BUT WE NEED YOUR CONTINUED SUPPORT! BIG NEWS: The Ontario Power Authority released its draft recommendations. It is critical that the public become informed and offers their input into these recommendations before September 23`d. The final OPA recommendation will be delivered to the Ontario Energy Board on September 30th The draft recommendation consists of the following elements: 1. Demand Reduction, Conservation 2. Transformation: a new transformer station located on the existing power line at Holland Junction in a rural area of King Township & potentially a second transformer station within a few kilometers of the Armitage station in 2011 3. Local Generation in the.form of a gas powered peaking plant that is designed to run only during peak load periods. Some experts feel that the above solution would result in a 25 to 30 year solution and the STOP Committee is in full support of this recommendation however we will continue to advocate for future improvements to the power planning process and for new environmental standards to be set for the long term. PLEASE ATTEND OPA OPEN HOUSE on Wednesday September 14th Newmarket Theatre 505 Pickering Crescent Newmarket, ON DY SH1 3:00 PM — 9:00 PM Open house with displays. Please note that there will be OPA representatives available to answer specific questions and solicit feed back. 4:00 PM— 5:00 PM Presentation and Q&A Session - 0:00 PM - 9:00 PM Presentation and O&A Session (repeal presentation) The Newmarket Theatre is located in Newmarket, Ontario next door to Newmarket High Schooijust off Mulock Orive between Sayview Avenue and Leslie Street. Coming from the east (Leslie Street) you may access the theatre via Mulock Drive, if you ere coming from the west (Qayview Avenue), you can only access the theatre via Pickering Crescent. Orive west from the Mulock exit if you are coming from highway 404. For more information please see the OPA website at www.nowerarrthor7ty on.ca or wwwstop-emEca -100- Council - February 26, 2008 Page I of 2 ATTACHMENT-4 Richard Johnson (TOR) From: Richard Johnson (TOR) Sent: Monday, September 12, 2005 1:26 PM To: The CreeJohnsons' Subject: FW: [cleanair-11 Ontario Power Authority opts for energy conservationand local generation From: cleanair-1-bounces@list.web.net (mailto:cleanair-l-bounces@list.web.netl On Behalf of Ontario Clean Air Alliance Sent: Monday, September 12, 2005 1:13 PM To: cleanair-1@1ist.web,net Subject: [cleanair-11 Ontario Power Authority opts for energy conservationand local generation September 12, 2005 - Last Friday, the Ontario Power Authority (OPA) released its proposal to meet the incremental electricity needs of northern York Region (Aurora, Newmarket, King Township, Whitchurch-Stouffville and East and West Gwillimbury) through a combination of energy conservation and a new, small-scale natural gas -fired power plant in Newmarket instead of building a new Hydro One transmission line. This landmark proposal by the OPA is a bold departure from Ontario's 100-year tradition of meeting electricity needs primarily by building large centralized power plants (e,g, Darlington nuclear station, Nanticoke coal plant) and delivering the electricity to consumers via high -voltage transmission lines. However, the OPA's conservation strategy will depend on strong and effective leadership from local elected officials and the local electric utilities (Newmarket Hydro, PowerStream and Hydro One). For example, the local municipalities and developers should ensure that all new homes in York Region meet the ENERGY STAR standard for new homes, which would make them 40% more energy efficient than those built to minimum Ontario building code standards. "ENERGY STAR is just what Ontario homebuilders have been searching for," according to Dan Gabriele, President of the Ontario Ilomebuilders' Association, "The ENERGY STAR label helps home builders show their clients that they are getting a comfortable, well-built, energy -efficient home that will protect them from rising energy costs." In addition, Newmarket Hydro, PowerStream and Hydro One should implement programs to encourage residential and small commercial customers to exchange their old air conditioners and refrigerators for new ENERGY STAR models. New ENERGY STAR air conditioners and refrigerators use approximately 50% less electricity than 10-year Did models. The OPA will be holding a public open house about its energy conservation and local gencratlon proposal on Wednesday, September 10' at the Newmarket Theatre. For more information, please visit www-poiverauthorit .t? m c:l and scroll down to "York Region Electricity Supply". Please pass this message on to your friends. Thank you. Jessica Fracassi 9/ 1212005 - 101 - Council February 26, 2008 Page 2 of 2 Communications & Membership Coordinator Ontario Clean Air Alliance 402-625 Church St, Toronto M4Y 2G1 Phone: 416-926-1907 ext. 245 Fax:416-926-1601 Email: contact Ocleanairalliance ortr Website: www.Ltegnairalliauce.org The Ontario Clean Air Alliance is a coalition of health, environmental and consumer organizations, faith communities, unions, utilities, municipalities and individuals working for cleaner air through a coal phase -out and the shift to a renewable electricity future. Our partner organizations represent more than six million Ontarians. To subscribe or unsubscribe to this list please visit www,clea air, bhcalgetin. For more on how you can contribute to clearing Ontario's air through your electricity purchases, please see our consumer -advice website:electricitychgiges org. 9/12/2005 -102- Council - February 26, 2008 FW: Proposed small-scale, natural gas power plant for Newmarket Page I of 1 From: lack Gihbons mallto: gibt+ons@pollutbnnrobe.org] Scat: September 12, 2005 3:07 PM To: 'nmayor@town.newmarket.on.ra';'tvanbynen@newmmkatsa';'cmcdeave@newmarket.ca';'dkerwin@nmmmkeL a; 'dspdng5te1n@newmwket.ca';'dspringsteta@sprito';'larrybllght-ward9@sympatfco.ca'; 7sponga@newmarket.ca;'dmmsbrmn@newmarket.&; 'chrisemanuel@rogers.corr- , Subject; Proposed small-scale, natural gas power plant for Newmarket I am writing to express the Ontario Clean Air Alliance's support for the Ontario Power Authority's (OPA's) proposal to finance the development of a small-scale, natural gas -fired power plant in Newmarket. We believe that this proposal is in the best interest of the people of Newmarket and Ontario for the following reasons. 1. It will lead to amet reduction in air pollution in Ontario and Newmarket by facilitating the phase -but of Ontario's dirty coal-fired power plants. 2. It will dramatically reduce the probability of an electricity brownout or blackout in Newmarket. 3. It is a lower cost option to meet Newmarket's. electricity needs than importing electricity from outside of York Region by a new or upgraded electricity transmission line. If you require any additional information, I would be pleased to attend a Newmarket Town Council meeting to answer your questions. Jack Gibbons Chair, Ontario Clean Air Alliance 625 Church Street, Suite 402 Toronto MV 201 Tel: 416-926-1907 ext. 240 Fax: 416-926-1601 Email: info@cleanairelliance.org Web sites: www.cleanajf_aLliance.org www.electricitvchoiceS, o ra 9/12/2005 -103- Council February 26, 2008 ATTACHMENT 5 Ro ers, John From: Ian Munro jimunro@sympatico.caj Sent: Wednesday, September 14, 200512:A9 AM To: Rogers, John; Morris, Phyllis (External Mail); Gaertner, Wendy (External Mail) Subject: Latest Costs Alternative Hydro costs.xls (2... Attached is an Excel spreadsheet c\w charts outlining the cost of the various alternatives. The data comes from the latest costs given to us by the OPA consultants. I believe that the under -grounding costs are still overstated but it isthebest data we have! The "household" cost is based on the average household consumption of 1000 kw per month. The Holland Junction solution saves the ratepayer's about $47 Million as compared to the original Hydro One proposal. In addition, the Gormley transmission option is the least costly of the transmission alternatives. Partial under -grounding of the Gormley transmission line costs the same as the overhead Buttonville to Aurora alternative. Ian Munro P.Eng - 104 - Council - February 26, 2008 a N W ? V1 Q) N OD lO 4 O O O p p C? O O O y0 C. C © o C O G o o p p O O O tl P O O O P O BE PRIM Council - February 26, 2008 $ Million ..a a ..a .a. O O O O O o p O q MENORY �t I"" I 3L .r.,• � rNI ek�•�x SAS i'Au`n'z,s4Y��.r"-y.rF-'� `.� _ .x.,,Wo r o '4 a - NINE Al F 1 1 1 zI. n 3t ¢j SAY wan f AWsp facts I (_ L II I -106- Council - February 26, 2008 Cents 0 0 4 0 4 0 0 0 4 0 C7 � N w A C!1 Of N M tq W -107- Council . February 2,20 \ / 66 ±�� * B/} \\ƒ 0 $ per Month CD k a k G k k \ k k � m k I 2 \ \ 0 \ -108- Council - February 26, 2008 ATTACHMENT6 $.��' a k G x C E x � tl u C y 4: J L• x -; :. � x c 4 2 S -a IIf�I 9 v o Nq>>> £ ' 'V =y am v a>% z i � O "�3 Q• 'n u u -� a' ISO o — 2 C d in N N• rD C rD a a ° g �21 ;g e z a n H. O q� AA Z � c 1 •a' �€ ". _.. _.._... ..... . :...... ...... FE 9 ..._..._..._ ......................_...... ........... ....n_.._......................, i i ...... ....,.'- _._..._.. ....._ 9 ...: ... .................... .. .......... ...'I .: ........ .................................... .. B_6 g� ::' 9 J ,_._.......... ......:_..................... ...-_..__... ..... ....... ,.......... .. , ...... ...... �...._......... ............._....._...............,...... 9f o� ...,.._......... ..............._......._._......................._....__............. .' .... ...... .................._... .........................._............. g€ :................. ..._...._..............._..................... ,....... ,..... .._:,......, :...... ....,.., ...........,.... ....-,...................................... st f^ $% ........_..... ..... ...... .... ................ ._._..................._,.____.......... _..- __... ...... ......_......_ .............................._............ A_ -109- Council - February 26, 2008 Alternative Overhead - Buttonville to Aurora Partial (14 km) UIG Buttonville to Aurora Overhead - Buttonville to Gormley Underground line Buttonville to Gormley Partial (5 km) UIG Buttonville to Gormley Holland Junction (Distribution) - Power Transformer Capacitors Distribution Transmission Station Line MW ($M) ($M) ($M) ($M) 150 15 15 50 150 15 15 109 150 15 22 23 150 15 22 65 150 15 22 44 140 15 4 14 - 110 - Council -.February 26, 2008 Total Cost 1 MW Cost IkW-hr Average Household ($M) ($) (Cents) $1Month 80 533,333 0.49 4.87 139 926.667 0.85 8.46 60 400,000 0.37 3.66 102 680,000 0.62 6.21 81 540,000 - 0,49 4.93 33 235,714 0,22 2.15 Council - February 26, 2008 CONSOLIDATED RESOLUTION SEPTEMBER 20, 2005 ATTACHMENT THAT. Town of Aurora support the integrated solution to the York Region electrical supply problem proposed by the Ontario Power Authority (OPA) on September 9th and 14th; 2005 including 1) Demand Reduction, 2) :Transformation and 3) Additional Local Supply; and THAT the support for the integrated solution be conditional upon the following concerns being addressed to the satisfaction of the Town of Aurora: a) the:location of any of the transformation facilities be in accordance with the Town'.of Aurora regulations including but not limited to, zoning, site plan, building and safety regulations b.) intentionally omitted c) the transformer station be limited to 150 MW d) the transformer station not be constructed unless a local generation plant is constructed in advance e) any new 230 kV feeders be underground through any urban designated lands f) the.existing single circuit 115 kV system be replaced as soon as possible g) the :Town receive quarterly reports from the appropriate agency showing power consumption and extrapolations required to determine the need.for`the second transformer station h) 00 fund With significant amounts of money for the necessary research and development of methods to reduce the cost of placing transmission lines underground; THAT the Town of Aurora strive to be a leader by example of energy conservation; and l-FIAT the Town of Aurora actively pursue opportunities to share energy conservation projects with its residents, businesses and other governments and agencies; and THAT the Town of Aurora request the Province of Ontario to enact the appropriate legislation to facilitate and require energy conservation in new construction. - 112 -