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AGENDA - Council - 20080304Aui PRA COUNCIL MEETING AGENDA CLOSED SESSION m 6mm0O P.M. NO.08-06 TUESDAY, MARCH k 2008 7:00 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE 29/02/08 / z AumoRA TOWN OF AURORA COUNCIL MEETING AGENDA NO. 08-06 Tuesday, March 4, 2008 7:00 p.m. Council Chambers CLOSED SESSION - 6:00 P.M. I DECLARATIONS OF PECUNIARY INTEREST 1I APPROVAL OFAGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved as presented. III OPEN FORUM IV ADOPTION OF MINUTES 1. Council Minutes of February 26, 2008, Meeting Number 08-05 pg. 1 RECOMMENDED: THAT the Council minutes from meeting number 08-05 be adopted as printed and circulated. Council Meeting No. 08-06 Tuesday, March 4, 2008 Page 2 of 8 V PRESENTATIONS (a) Eat Smart! Awards VI PUBLIC SERVICE ANNOUNCEMENTS. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION IX DELEGATIONS (a) Mr. Michael McQuaid, Weir Foulds pg. 11 Re: Item 17 — Westhill Redevelopment Company Limited (Delegation Material available for review at: Aurora Public Library, Planning & Development Department, Town Website) (b) Ms Debbe Day Crandall, Executive Director pg. 12 STORM Coalition (Save the Oak Ridges Moraine) Re: Item 17 — Westhill Redevelopment Company Limited. (c) Mr. Josh Garfinkel, Earthroots pg. 13 Re: Item 17 — Westhill Redevelopment Company Limited (d) Mr. Hugh Wilkins, Ecojustice Canada pg. 14 Re: Item 17 — Westhill Redevelopment Company Limited (e) Mr. Rodney Northey, Birchall Northey pg. 15 Re: Item 17 — Westhill Redevelopment Company Limited X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Xl REGIONAL REPORT Xll NEW BUSINESS/GENERAL INFORMATION- COUNCILLORS Council Meeting No. 08-06 Page 3 of 8 Tuesday, March 4, 2008 Xlll READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5009-08.P BEING A BY-LAW to pg. 257 provide for establishing, maintaining, operating and regulating the Aurora Farmers' Market 5008-08.0 BEING A BY-LAW to pg. 262 confirm actions by Council resulting from meeting 08- 06 on March 4, 2008 X1V CLOSED SESSION— 6.00 P.M. Legal Matter THAT Council resolve into a Closed Session to consider a solicitor -client matter. XV ADJOURNMENT Council Meeting No. 08-06 Tuesday, March 4, 2008 Page 4 of 8 AGENDA ITEMS 2. Special General Committee Meeting Report No. 08-10 pg. 16 Monday, February 25, 2008 RECOMMENDED: THAT the report of the Special General Committee Meeting No. 08-10 be received and the recommendations carried by the Committee be adopted. 3. HAG08-01 — Heritage Advisory Committee Meeting pg. 18 Monday, February 11, 2008 RECOMMENDED: THAT the Heritage Advisory Committee Meeting minutes from the February 11, 2008 meeting be received and the recommendations contained therein be adopted. 4. TSACO8-01 — Traffic Safety Advisory Committee Meeting pg. 22 Wednesday, February 13, 2008 RECOMMENDED: THAT the Traffic Safety Advisory Committee Meeting minutes from the February 13, 2008 meeting be received and the recommendations contained therein be adopted. . 5. EDAC08-02 —Economic Development Advisory Committee Meeting pg. 39 Wednesday, February 20, 2008 RECOMMENDED: THAT the Economic Development Advisory Committee Meeting minutes from the February 20, 2008 meeting be received and the recommendations contained therein be adopted. Council Meeting No. 08-06 Tuesday, March 4, 2008 Page 5 of 8 6. Monthly Report from the Economic Development Officer pg. 46 RECOMMENDED: THAT the monthly report from the Economic Development Officer be received for information, 7. Memorandum from the By-law Services Co-ordinator pg. 50 Re: Re -location of the Aurora Farmers' Market RECOMMENDED: THAT the memorandum. regarding the re -location of the Aurora Farmers' Market be received; and THAT the proposed relocation of the Aurora Farmers' Market from the Temperance Street parking lot to the Town Park be supported; and THAT Council supports the continuation of the services in -kind support of the Aurora Farmers' Market to allow Town staff _to- assist in the 2008__, Aurora Farmers' Market; and THAT the proposed by-law be adopted. 8. Memorandum from the Acting Director of Planning pg. 61 Re: Proposed Alterations to the Wellington Street Centre Median Between John West Way and Bayview Avenue Associated with an Application for Site Plan Approval 15320 Bayview Avenue Holdings Limited 15320 Bayview Avenue, Aurora Part of Lot 81, Concession 1, E.Y.S. File D09-02-05 RECOMMENDED: THAT the proposal by 15320 Bayview Avenue Holdings Limited for a full - turns intersection on Wellington Street from the lands known municipally as 15320 Bayview Avenue and resulting changes to the centre median and landscaping along Wellington Street from Bayview Avenue to John West Way not be supported; and THAT in order to facilitate the intent of the proposal by 15320 Bayview Avenue Holdings Limited to achieve enhanced access to the subject lands, there is no objection to the inclusion in the site plan of a right- in/right-out access from Bayview Avenue; and Council Meeting No. 08-06 Tuesday, March 4, 2008' Page 6 of 8 THAT the Region of York be informed of the Town's position with respect to the proposal by 15320 Bayview Avenue Holdings Limited with respect to a full -turns intersection on Wellington Street. 9. PL08-013 — Application for Minor Site Plan Approval pg. 93 Harrill Inc. 260 Industrial Parkway North, Building C Blocks 1 and 2, Plan 65M-2718 Fide D11-09-07 RECOMMENDED: THAT report PL08-013 be received as information. 10. CS08-010 — CUPE Negotiations — Ratification of Collective pg. 100 Agreement RECOMMENDED: THAT the Mayor and Clerk be authorized to execute the attached Collective Agreement between the Corporation of the Town of Aurora and the Canadian Union of Public Employees Local 905, representing the terms of employment for CUPE bargaining unit employees for the period April 1, 2007 to March 31, 2010. 11. Correspondence from the Town of Newmarket pg. 118 Re: Poverty Action for Change Coalition Friendly Neighbourhood Youth Road -Hockey Challenge Fundraiser — March 14 and 15, 2008 RECOMMENDED: THAT Council provide direction on this matter. 12. Correspondence from the Canadian Diabetes Association - pg. 121 York Business Operation Re: Clothesline Program RECOMMENDED: THAT Council provide direction on this matter. Council Meeting No. 08-06 Tuesday, March 4, 2008 Page 7 of 8 13. 14. 15. 16. Resolution from the Town of Newmarket Re: Earth Hour Challenge RECOMMENDED: pg.123 THAT the resolution from the Town of Newmarket regarding the Earth Hour Challenge be received for information. Resolution from the City of Vaughan pg. 126 Re: Enhancing Public Transit Options in West Vaughan RECOMMENDED: THAT the resolution from the City of Vaughan regarding enhancing public transit options in West Vaughan be received for information. Resolution from the City of Vaughan pg. 130 Re: Tax -Free Municipal Bonds RECOMMENDED: THAT the resolution from the City of Vaughan regarding tax-free municipal bonds be received for information. Notice of Motion from Councillor Buck Re: Presentations at Council Meetings RECOMMENDED: THAT Council provide direction on this matter. pg.134 Council Meeting No. 08-06 Page 8 of 8 Tuesday, March 4, 2008 17. PL08-614 — Official Plan Amendment, Zoning By-law Amendment pg. 135 and Proposed Plan of Condominium Applications Westhill Redevelopment Company Limited Part Lot 12, Conc. EYS and Part Lots 11 and 12 Conc. 3, EYS Files D09-04=00, D14-12-00 and D07-03-OOA OMB Case File PL030997 OMB File No. 0030373, Z030149 and S030085 RECOMMENDED: THAT Council determine its position related to Official Plan and Zoning By-law Amendment Applications and Proposed Plan of Condominium Application on lands owned by Westhill Redevelopment Company Limited, Files D09-04-00, D14-12-00 and D07-03-OOA. Council - March 4, Zoos ITEM AuRpRA TOWN OFAURORA COUNCIL MEETING MINUTES NO, 08-05 Council Chambers Aurora Town Hall Tuesday, February 26, 2008 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck (until 10:15 p.m.), Collins-Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Administrative Co-ordinator/Deputy Clerk, Director of Building, Director of Leisure Services, Acting Director of Planning, Director of Public Works, Director of Financial Services/Treasurer and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary Interest under the Municipal Conflict of Interest Act. II APPROVAL OFAGENDA Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: WITHDRAWAL OF DELEGATION. b) - Smart Commute ➢ DELEGATION d) - Mr. Ian Munro Re: Item 3 - ADM08-003 - Ontario Power Authority - Local Generation D ADDED ITEM -10 Letter from Mr. Ian Munro Re: Item 3 - ADM08-003 - Ontario Power Authority - Local Generation On a recorded vote the motion was CARRIED YEAS:8 NAYS:1 VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts, Wilson and Mayor Morris VOTING NAYS: Councillor Buck - 1 - Council - March 4, 2008 ITEM Council Meeting No. 08-05 Tuesday, February 26, 2008 Ill OPEN FORUM Ms Gehl von Gans advised that her photography exhibition entitled "Women of Wisdom" will celebrate its grand opening at the Aurora Town Hall on Friday February 29, 2008, on the second floor. Ms von Gans advised that the exhibit features black and white photographs of various exceptional women, including a portrait of Aurora Mayor Phillys Morris. Ms von Gans advised that funds raised from this show will be contributed toward breast cancer research and treatment. IV ADOPTION OF MINUTES Council Minutes of February 12, 2008, Meeting Number 08-04 Moved by Councillor Buck Seconded by Councillor Gaertner THAT the Council minutes from meeting number 08-04 be adopted as .. printed and circulated. CARRIED V PRESENTATIONS a) Aurora Tigers Peewee "A" Division Winners of the 2008 Silver Sticks Hockey Tournament Mayor Morris advised that the Aurora Tigers Peewee "A" team participated in the 46th Annual International Port Huron Silver Stick Finals Hockey Tournament from, January 24, 2008 to January'27, 2008 after qualifying in the Sudbury regional tournament in early December. Mayor Morris advised that the Aurora Tigers Peewee "A" team won the Silver Stick Championship, adding that this Is quite an accomplishment because it has been 23 years since an Aurora team has won this championship. Mayor Morris Introduced the team's Manager Mr. Fab Flori, who assisted the Mayor in presenting Certificates of Achievement to the following participants: Coaches - John Archibald, Bruce Ing, Mike Nisbet, Randy Romano Players Douglas Nisbet Hayden Trask Eric Archibald Matthew Pryce Braden Casselden. Vincent Ruscica Liam MacKichan Quincy Ing Daniel Jones Eric Damecour Ben Hankins Kyle Fedec Evan Romano Daniel Fion - Ryan Baskin Colton Lee Peter Sandwell - .Ethan Slimkowich b) Ontario Heritage Trust, Heritage Community Recognition Program Awards - Aurora Recipients - 2008 Mayor Morris advised that Dr. John McIntyre, who is the honoured recipient of the 2008 Lieutenant Governor's Ontario Heritage Lifetime Achievement Award, is unable to be in attendance this evening due to a recent injury. The Mayor advised that Dr. McIntyre will be presented with this prestigious award at the Aurora Civic Awards ceremony in June, 2008. Mr. Michael Seaman, Community Planner, advised that 9 residents of Aurora are being recognized this evening for receiving awards from the Ontario Heritage Trust. Mr. Seaman introduced Dr. Jim Angus, representing the Ontario Heritage Trust's Board of Directors, and Mr. Michael Smith of Smith Rogers Financial, representing the sponsors of the Young Heritage Leaders Program, Great West Life, London Life and Canada Life- -2- Council = March 4, 2008 ITEM Council Meeting No. 08-05 Tuesday, February 26, 2D08 Dr. Angus thanked the Town of Aurora for inviting him to represent the Ontario Heritage Trust in presenting these awards to the honoured residents of Aurora who have been recognized for their outstanding contributions to the preservation and promotion of Aurora's built and natural heritage. Dr. Angus was joined by Mr, Michael Smith, Mayor Morris and Councillor Allison Collins-Mrakas, Chair of the Heritage Advisory Committee, to present the following awards: Dr, W. John McIntyre, Lieutenant Governor's Award for Lifetime • William J. Devins, Lifetime Achievement Category • Beth and Michael Egan, Built Heritage Category • Harry Lumsden, C.M.', Natural Heritage Category • Susan Walmer, Cultural Heritage Category • Kirsten Konlor and David Walker, Heritage Garden Category i Janine Fernandes, Lieutenant Governor's Ontario Heritage Award for Individual Youth Achievement and the Young Heritage Leaders Scholarship. Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT Delegation c) Presentation of DVD "Crusaders for a Town's Better Nature", be brought . forward for consideration under the "PRESENTATIONS", section of the agenda. CARRIED Councillor Marsh advised that at the last Joint Council Committee - Central York Fire Services meeting, four provincial awards were presented to the following recipients: • Platoon Chief Dan Palmer received his 25 Year Medal • Acting Platoon Chief Brian Patrick received his 30 Year Medal • Chief Fire Prevention Officer John Adema received his 35 Year Bar • Recently retired Platoon Chief Don Bond received his 35 Year. Bar Councillor Marsh and Mayor Morris extended their congratulations to the recipients for their long-term service and dedication. (c) Presentation of DVD "Crusaders for a Town's Better Nature" - (Referred to Council by the Environmental Advisory Committee) Ms Barbara Best, of the Environmental Advisory Committee, presented a short documentary about Mr. David Tomlinson, long-time resident and key inspiration and advocate for many initiatives which have been integral in the ongoing preservation of Aurora's natural environment and the protection of its native wildlife, - Moved by Councillor MacEachern - Seconded by Councillor Wilson THAT the comments of the delegate and the DVD entitled "Crusaders for a Town's Better Nature", be received for information. . CARRIED -3- Council - March 4, 2008 ITEM # 1 .41 Council Meeting No. 08-05 Tuesday, February 26, 2008 VI PUBLIC SERVICE ANNOUNCEMENTS Mayor Morris announced that, on Friday, February 22, 2008, the Town of Aurora was presented with a grant of $775;000 from the Honourable Jim Flaherty, Minister of Finance, toward the restoration of the Church Street School as it is being transformed into the new Aurora Heritage Centre. Mayor Morris advised that she was honoured to accept this grant on behalf of the Town of Aurora and that the funds will be well used toward this exciting project. Mayor Morris advised that Aurora will be participating in a program called Earth Hour where residents are encouraged to turn off lights and other sources of energy for one hour on March 29, 2008 between 8:00 p.m. and 9:00 p.m. Mayor Morris advised that Mr. Mike Evans, owner of Aurora True Value Hardware, was recently awarded with an energy conservation award from PowerStream Inc. for participating 16 an energy saving program and reducing his energy costs by nearly 40%. Mayor Morris advised that the Aurora Seniors' Centre has published a cookbook. called "Treasured Recipes" featuring recipes from familiar and notable people from Aurora. Mayor Morris advised that the book contains recipes submitted by Councillors Collins-Mrakas, Marsh, McRoberts, Wilson and herself and is being sold for $10, a portion of which will go toward the Seniors' Centre. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(25), 2, 3, 6 and 7 were identified for discussion. Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor McRoberts Seconded byCoun.01forMacEachern THAT the following recommendations respecting the matters listed as "Items not Requiring Separate .Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 4, Memorandum from Mayor Morris Re: The Ontario Power Authority `(deferred from General Committee meeting, February 19, 2008) THAT the memorandum from Mayor Morris regarding the Ontario Power Authority be received for information. 5. E-mail from Mr; R. Johnson Re: Question Regarding Northern York Region Procurement Process (Tabled by Mayor Morris) THAT the e-mail from Mr. Johnson, regarding the Northern York Region Procurement Process, be received for information. 8. Memorandum from the Manager of Engineering Services Re: Status of Thermal Waste Incineration Plant THAT the memorandum from the Manager of Engineering Services regarding the status of the proposed thermal waste incineration plant, be received for information. -4- Council - March 4, Zoos ITEM # 1 55 Council Meeting No. 08-05 Tuesday, February26, 2008 - 9. Extract from Leisure Services Advisory Committee Re: (Item 27) Terms of Reference - Recreational Trails Sub -Committee THAT the members of the Recreational Trails Sub -Committee be identified in the Terms of Reference as follows: 'T. MEMBERSHIP The Committee shall be comprised of five (5) members, including one (1) member from the Leisure Services Advisory Committee, (1) member of the public, (1) member from the Environmental Advisory Committee, (1) member from the Planning and Development Department and (1) member from the Leisure Services Department" THAT the following individuals be appointed to the Recreational Trails Sub -Committee: John Clement, Leisure Services Advisory Committee Klaus Wehrenberg, citizen member David Tomlinson, Environmental Advisory Committee, Jim Kyle, Planning and Development Department Jim Tree, Leisure Services Department CARRIED IX DELEGATIONS (a) Mr. Craig Glynn; Resident Re: Proposed Widening of Bloomington Road between Leslie Street and the 404 Mr. Craig Glynn, resident on Bovair Trail, submitted letters from many residents on his street, as well as himself, expressing their concern regarding the level of noise caused by traffic on Bloomington Road between Leslie Street and Highway 404. Mr. Glynn requested that some design features be considered to help reduce the noise for residents in this area. Mr. Glynn requested that Council send a request to the Region to investigate and provide a solution to lowering the traffic noise levels coming from Bloomington Road between Leslie Street and Highway 404. Moved by Councillor (Nilson I ISeconded by Councillor Granger . THAT the comments of the delegate be received and referred to staff. CARRIED (b) Ms Debra Scott, General Manager for the Newmarket Chamber of Commerce Re: Smart Commute - Aurora Update WITHDRAWN d) Mr. Ian Munro (ADDED ITEM) Re: Item 3 - ADMD8-D03 -Ontario Power Authority - Local Generation Mr. Ian Munro advised that he had submitted a letter regarding Northern York Region electricity supply including proposed generation, for Council's consideration, to the list of added items for this agenda and requested that Council review and receive this letter for their information. Mr. Munro advised that he and the GAO met with the Ontario Power Authority in the morning prior to this meeting and that they worked together to verify the information and many of the Figures contained within this letter. Mr. Munro advised that he would answer any questions from Council to assist in this matter. -5- Council - March 4, 2008 ITEM Council Meeting No. 08-05 Tuesday, February 26, 2008 Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT the comments of the delegate be received for Information. CARRIED Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT Item 3 - ADM08-003 -Ontario Power Authority — Local Generation be brought forward for consideration at this time. CARRIED 3. ADMO8-003— Ontario Power Authority — Local Generation (deferred from General Committee meeting, February 19, 2008) Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT report ADM08-003 Ontario Power Authority — Local' Generation for the Town of Aurora be received for information; and THAT the Town of Aurora support the integrated solution to the York Region electrical supply problem proposed by the Ontario Power Authority (CPA) on September 9 h and 10, 2005 including: 1) Demand Reduction 2) Transformation 3) Additional Supply; and THAT the support fqr the Integrated solution be conditional upon the following concerns being addressed to the satisfaction of the Town of Aurora: a) the location of any new hydro infrastructure be in accordance with the Town of Aurora regulations including but not limited to;.zoning, site plan, building and safety regulations; and b) any new 230 kV feeders be underground through any urban designated lands; and c) the existing single circuit 115 kV system be replaced as soon as possible; and d) the Town receive quarterly reports from the appropriate agency showing power consumption and extrapolations required to determine the need for the second transformer station, should this be a consideration; and e) the OPA fund, with significant amounts of money, for the necessary research and development of methods to reduce the cost of placing transmission lines underground; and THAT the Town of Aurora request Ontario's Energy Minister, the Honourable Gerry Phillips, to direct the Ontario Power Authority (OPA) to re -constitute the Northern York Region Working Group (municipal officials, local utilities, citizens) to update the Northern York Region plan; and THAT the Working Group should be re -constituted by the end of March 2008 and should be funded by the OPA; and - 6 - Council - March 4, Zoos ITEM Council Meeting No. 08.05 Tuesday, February 26, 2008 THAT the updated plan should include, but not be limited to, the following: a) Detailed load forecast for Northern York Region including: i) Present and future offloading .of Armitage to Brown Hill Transformer Station ii) Present and future power availability from the south via the 3 PowerStream distribution feeders (25 MW) b) Specific transmission line and transformer ttation power ratings once Holland Junction Transformer Station is commissioned including maximum power available without Local Generation; and c) Type, power output and connection ,location of required local generation; and d) Location of 2nd Transformer Station; and e) Rationale for the changes to the original Northern York Region plan incorporated into the Integrated Power Plan; and f) Possibilities of accelerating plans for aggressive CDM; and THAT, as the OPA is presently not definitive in the need for the Aurora Transformer Station, Council does not wish to re -affirm the Consolidated Resolution of September 20, 2005, In its entirety; and THAT the letter from Mr. Ian Munro be forwarded to the OPA for a formal response. CARRIED Moved by Councillor McRoberts _ Seconded by Councillor MacEachern THAT staff be requested to provide a report to outline the pros and cons of Aurora hosting a power generation plant and a transforming station, to the March 18, 2008 General Committee meeting. CARRIED 10. Letter from Mr. Ian Munro Re: Item 3 - ADM08-003 - Ontario Power Authority - Local Generation (ADDED ITEM). Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas THAT the letter from Mr. Ian Munro, regarding Northern York Region electricity supply including proposed generation, be received and referred to Item 3 - ADM08-003. CARRIED Councillor Buck.lefl the meeting at 10:15 p.m. Council - March 4, Zoos ITEM # 1.8 Council Meeting No. 08-05 Tuesday, February 26, 2008 X CONSIDERATION OPITEMS REQUIRING SEPARATE DISCUSSION General Committee Meeting Report No. 08-09 Tuesday, February 19, 2008 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO 08-09 TUESDAY FEBRUARY 19 2008 (25) Memorandum from Mayor Morris Re: Communications between 1) Staff and Council 2) Council Members Moved by Councillor MacEachern. Seconded by Councillor Gaertner THAT the memorandum from the Mayor entitled "Communications between 1) Staff and Council 2) Council Members" be referred to staff to provide proceduralchangesto address the issue of e-mail being used for routine purposes. CARRIED Moved by Councillor Granger Seconded by Councillor Collins-Mrakas THAT the balance of the General Committee Meeting No. 08-09 be received and the recommendations carried by the Committee be adopted. CARRIED 2. ADM08-001 — Regional Municipality of York Lease Agreement for EMS Services 220 Edward Street (Aurora Fire Hall) (referred to staff at General Committee meeting, February 19, 2008) Moved by Councillor Gaertner Seconded by Councillor Collins-Mrakas THAT the Mayor and Clerk be authorized to execute the Lease Agreement with The Regional Municipality of York for lease to the Region's Emergency Medical Services (EMS) for a one-year term of a portion of the building located at 220 Edward Street, in the Town of Aurora, as. attached to this report. CARRIED Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT the hour be extended beyond 10:30 p.m. until 11:00 p.m. to complete the remainder of the agenda and the closed session items. CARRIED 6. E-mail from Councillor Buck Re: Request for Signalized Intersection on Wellington Street and Farmer's Market Relocation (Tabled by Mayor Morris) Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the e-mail from Councillor Buck regarding a request for signalized intersection on Wellington Street and the Farmer's Market relocation be received for information. CARRIED -8- Council - March 4, 2008 ITEM Council Meeting No. 08-05 Tuesday, February 26, 2008 E-mail from Councillor Buck Re: The Placement of E-mails on Public Agendas (Tabled by Councillor MacEachern) Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the e-mail from Councillor Buck regarding the placement of a -mails on public agendas be received for information. :71:73f�7 X1 REGIONAL REPORT Mayor Morris advised that, due to the late hour, she would provide a hard copy of the Regional Highlights for viewing at the information desk. XII NEW BUSINESS/GENERAL INFORMATION-- COUNCILLORS Councillor MacEachern requested that staff follow up with residents on Knowles Crescent who are still awaiting reimbursement for the road work which was done in 2007. Mayor Morris advised of two articles recently published in the Era Banner entitled "Stipulations put on Land" and "Financial Burden is on the Horizon". Mayor Morris advised that in response to these articles she will be sending a letter to the newspaper to clarify some of the comments made in the articles and she also advised that she will be requesting that staff prepare a public response to the articles. Xlll READING OF BY-LAWS Moved by Councillor MacEachern . Seconded by Councillor McRoberts THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5003-08.D BEING A BY-LAW to amend By-law No. 2213-78, as amended, being the Zoning By-law of the Town of. Aurora. (Part Lot 25, Concession 2 EYS, File D14-03-08) 5004-08.D BEING A BY-LAW to amend By-law No. 2213-78, as amended, being the Zoning By-law of the Town of Aurora. (Part of Lot 22, Con 2, E.Y.S., File D14-01-08) 5005-08.D BEING A BY-LAW to to assume aboveground and belowground municipal services; to assume certain lands; and to establish highways (Bayview Wellington North — Phase III) 5006-08.F BEING A BY-LAW to authorize the submission of an application to the Ontario Infrastructure Projects Corporation ("OIPC") for funding from the Municipal Infrastructure Investment Initiative for a new eligible capital project of the Corporation of Town of Aurora (the "Municipality"), and to approve the expenditure of funds on said eligible capital project; (NOTE: Replacement by-law for by-law previously enacted) 5007-08.0 BEING A BY-LAW to confirm actions by Council resulting from meeting 08-05 on February 26, 2008, CARRIED -9- Council - March 4, 2008 Council Meeting No. 08-05 Tuesday, February 26, 2008 XIV CLOSED SESSION Personal and Property Matters Moved by Councillor MacEachern ITEM# Seconded by Councillor Wilson THAT Council resolve into a Closed Session to consider: Personal matters, items regarding identifiable individuals, performance appraisal of staff and correspondence from former Special Events Committee; and Security of property matter regarding outstanding invoice CARRIED 171� 671u1/:7Jhril�JY� Moved by Councillor Granger THAT the meeting be adjourned at 10:55 p.m. CARRIED -10- Council - March 4, 2008 Clark; Carol From: Ewart, Karen Sent: Thursday, February 28, 2008 4:22 PM To: Clark, Carol Subject: FW: Aurora - Delegation Request Form Mr. McQuaid's request for delegation -----Original Message ----- From; Palombi, Palma On Behalf Of Info Sent: February 28, 2008 4:18 PM To: Ewart, Karen Subject: FW: Aurora - Delegation Request Form -----Original Message ----- From: support@protocolis.ca [mailto:support@protocolis.ca] Sent: Thursday, February 28, 2008 4:08 PM To: Info Subject: Aurora - Delegation Request Form EmailAddress = mmcquaid@weirfoulds.com Town = Toronto ITEM # A-1 Delegation (a) action = Submit Your Request for Delegation Status host- = www.town.aurora.on.ca Name = Michael McQuaid. Q.C. Meeting Date = March 4, 2008 Bus Phone - 416-947-5020 HomePhone = null Subject = West Hill Redevelopment Company, OMB Case No, PL030997 Address = 130 King Street West, The Exchange Tower PostalCode = M5X 1S5 GroupRepresented = West Hill Redevelopment Company Fax = 416-365-1876 Purpose = Issues are to be determined based on questions raised by Council. - 11 - Council - March 4, 2008 Panizza, Bob From: Susan Walmer Sent: IThursday, February 14, 2008 2:55 PM To: Panizza, Bob Cc: Debbe Day Crandall; Kyle, Jim Subject: West Hill Development ITEM # B - Delegation (b) On behalf of STORM, Save the Oak Ridges Moraine, we hereby request delegation status to speak to the Westhill Redevelopment application on Tuesday March 4th 2008 Council Meeting. PL08-002 - Official Plan Amendment, Zoning By-law Amendment and Proposed Plan of Condominium Applications Westhill Redevelopment Company Limited Part Lot 12 Conc. EYS and Part Lots 11 and 12 Conc. 3, EYS . Files: D09-04-00; D14-12-00 and D07-03-OOA OMB Case File: PL030997 OMB File No.: 0030373, Z030149 and S030085 Please send notices of meeting etc to Debbe Day Crandall, Executive Director at dcranda l l@stormcoalition.org STORM Coalition Off: 905 880-3465 P.O. Box 533 Bolton, ON I-7E 5T4 New Address Effective March 1, 2008 STORM Coalition The Sheppard House 93A Industrial Parkway South, Aurora, Ontario 905-841-9200 Visit STORM's web sites: www.,5tormcoalition.org www. m o n i to r i ngt h e m o ra i n e, c a -12- Council - March 4, 2008 ITEM # c - i Clark, Carol From: Ewart, Karen Sent: Thursday, February 28, 2008 4:09 PM To: 'Josh G' Cc: Panizza, Bob; Letman, Glen; Clark, Carol Subject: RE: Requesting delegation status Mr. Garfinkel Delegation (c) 1 acknowledge your request and it will be placed on the Council agenda. As I advised you our Procedural By-law states the following: No person other than the designated spokesperson may speak on the matter and for not more than five (5) minutes, except that a delegation consisting of 3 or more persons who are present at the meeting and wish to discuss the same issue may have more than 1 speaker provided that the speaking time collectively does not exceed fifteen (15) minutes. Should you require any additional information, please do not hesitate to contact me. Kffron x7uan Ar_Pd ratrativeCo-oiXimtor/trDeputy C(ok e-mai/: kcwrtst(r'e-aur�ra.ea IAhmiripalDtive, Liax'1000 Aue'om, ON .L4G 611 Tel: (905)127-1375 Gst4222 Eros: ()05)726-4732. www.e-amorn.ca We are a Character Community Optimism Initiative Perseverance Respect Responsibility Honesty Integrity Compassion Courage Inclusiveness Fairness The hdommtion a mv"'d in d,ls nxzsngo is dlncled i,, ronFdenur enlelr m ,he pesomo ..(s) rrvnul ,,bend nm9 not he othm6w dia,.Wmi, cepicd o. dintoae L M, m�.>xg�' nrop conlxii. in firmwion that i. pri, ilegni, r-natidenti,,l and esempr rmm di:clnxur'e. undrs the \hudcipnl Rg ,d,nn of Inl:,rmminn .,id I'rnme,ian sn<I Prican' Ar.. Ir wu lmre"m'md'his maa:yc in'mu'pro's"norif.,dre'ruck. inune:li".)'.'d,i'mi,oreheerronmd dele to rho vns;gye wi,hour m, cop,.'I hsnl; xuu. From: Josh G [mailto:joshg@earthroots.org] Sent: February 28, 2008 4:02 PM To: (wart, Karen Subject: Requesting delegation status Hi Karen, My colleague Josh Kohler, campaigner for Earthroots, would like to speak at the meeting on Tuesday March 4. He is wanting to speak about the proposed Westhill Development. Josh Garfinkel -13- Council - March.4, 2008 Ewart, Karen From: Hugh Wilkins [hwilkins@ecojustice.caj Sent: . February 28, 2008 4:24 PM To: Ewart, Karen Subject: Delegation to Council on 4 March Dear Ms. Ewart, ITEM # D - Delegation (d) I am very interested in making a delegation on the Westhill development matter to the Aurora Town Council at its meeting next Tuesday, 4 March 2008. ,Please kindly place my name on the agenda for the meeting on March 4. Thank you very much for your assistance. Yours Sincerely, Hugh Wilkins Staff Lawyer Ecojustice Canada 30 St. Patrick Street, Suite 900 Toronto ON MST 3A3 Telephone: (416) 368.7533 Ext. 34 Fax:(416) 363-2746 hwilkins@ecojustice. ca Sierra Legal is now Ecojustice Canada. For more information, please visit our new website at www. ecoj ustice. ca This message may contain confidential and/or privileged information. If you are not the addressee or authorized to receive this for the addressee, you must not use, copy, disclose or take any action based on this message or any information herein. If you have received this message in error, please advise the sender immediately by reply e-mail and delete this message. Thank you. -14- Council - March 4, 2008 Clark, Carol From: Ewart, Karen Sent: Friday, February 29, 2008 9:22 AM To: 'Rodney Northey' Cc: Clark, Carol Subject: RE: Delegation for the Council mtg on March 4th ITEM # e - 1 Delegation le) Thank you for your request, it will be placed on the agenda. I remind you our Procedural By-law states: No person other than the designated spokesperson may speak on the matter and for not more than five (5) minutes, except that a delegation consisting of 3 or more persons who are present at the meeting and wish to discuss the same issue may have more than 1 speaker provided that the speaking time collectively does not exceed fifteen (15) minutes. If you have any material you wish to present to Council, I ask that it be provided by noon today to distribute with the agenda or provide 25 copies on Tuesday. Karen Swart Administrative Co-ordinator/ Deputy Clerk. e-mail: kewartoe-aurora.ca 1 Municipal Drive, Box 1000 Aurora, ON L4G 6J1 Tel: (905)727-1375 Ext 4222 Fax: (905)726-4732 www.e-aurora,ca We are a Character Community Optimism Initiative Perseverance Respect Responsibility Honesty Integrity Compassion Courage inclusiveness Fairness The information contained in this message is directed in confidence solely to the person(s) named above and may not be otherwise distributed, copied or disclosed. The message may contain information that is privileged, confidential and exempt from disclosure under the Municipal Freedom of Information and Protection and Privacy Act. If you have received this message in error, please notify the sender immediately advising of the error and delete the message without making a copy. Thank you. ---original message ----- From: Rodney Northey [mailto:rn©birchallnorthey.coml Sent: February 28, 2008 5:53 PM To: Ewart, Karen Subject: Delegation for the Council mtg on March 4th Dear Ms. Swart: Our firm would liketobe single delegation to the Council, on behalf of our clients who are interested in and affected by the proposed westhil.l development, namely the McCutcheon, Sadler, Howden, and Singh families. I apologize for the timing of this request are any problems with this request. Sincerely, Rodney Northey BIRCHALL NORTHEY Rodney Northey MA, LLM 533 College Street Suite 303 Toronto, Ontario M6Gl.A8 tel (416) 860-1412 fax (416) 860-1827 Please advise if there -15- council March 4, 2008 ITEM # 2 - 1 AuR_oRA TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 08-10 Council Chambers Aurora Town Hall Monday, February 25, 2008 ATTENDANCE COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Suck, Collins- Mrakas Gaertner, Granger, Marsh, MacEachern, McRoberts and Wilson - MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer and Administrative Co- ordinator/Deputy Clerk Mayor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. H APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department be approved. CARRIED 111 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Priority Setting for 2008 . Priorities Discussed at January 7, 2008 Special General Committee meeting The committee reviewed the 2008 Cbuncil Priority List timeline chart and revised some of the priorities. General Committee recommends: THAT the 2008 Council Priority List as revised at the Special General Committee meeting held on February 25, 2008, be approved. CARRIED -16- Council Marc4PJdia?Gqtte7al Committee Report No. 08.10 Monday, February 25, 2008 IV ADJOURNMENT 'General Committee recommends: THAT the meeting be adjourned at 9!05 p.m. CARRIED Pag tTF-M # 2� THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 08-10 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, MARCH 4, 2008. PHYLLIS M. MORRIS, MAYOR . KAREN EWART, DEPUTY CLERK -17- Council - March 4, 2008 ITEM # - 1 TOWN OF AURORA AURORA GENERAL COMMITTEE No. HAC08.01 SUBJECT: Heritage Advisory Committee - Recommendation Summary from February 11, 2008 DATE: March 4, 2008 RECOMMENDATIONS 1. Heritage Advisory Committee Minutes Number 07-07 dated December 10 2007 THAT the Heritage Advisory Committee of Aurora meeting minutes HAC07-07, dated Monday December 10, 2007 be adopted. ATTACHMENTS Attachment #1 — Heritage Advisory Committee Minutes of February 11, 2008 Prepared by; -Caro/ Clark, .Council/Committee Secretary Ext. 4227 'tee Auk Carol Clark Council/Committee Secretary On behalf of the Heritage Advisory Committee -18- Council - March 4, 2008 ITEM # 3.2 Committee: Date: Time and Location: AuRPRA COMMITTEE MINUTES MEETING NO. 08-01 Heritage Advisory Committee Monday February 11, 2008 7:00 p.m.,.Council Chambers ATTACHMENT Committee Members: Chair, Councillor Collins-Mrakas, Councillor B. McRoberts, A. Godschalk, L. McKenzie, J. McIntyre, B. Newman, D. Smith and J. Stuart Other Attendees: Mayor P. Morris, Councillor W. Gaertner, Councillor A. Wilson, M. Seaman Community Planner, B. Panizza Director of Corporate Services DECLARATIONS OF INTEREST None APPROVAL OF AGENDA Moved by Councillor McRoberts Seconded by D. Smith THAT the agenda as circulated by the Corporate Services Dept. be approved: CARRIED ADOPTION OF MINUTES Moved by J. McIntyre Seconded by A. Godschalk THAT the Heritage Advisory Committee of Aurora meeting minutes HAC07-07, dated Monday December 10, 2007 be adopted. CARRIED -19- Counci1HeNitag0 Ad3isoOr}%ommittee Record No. 08.01 Monday February 11, 2008 PRESENTATIONS IT & 3-3 Mayor Morris welcomed guests and members of the public that were in the audience to the evening's Special. Heritage Designation Plaque presentations. Mayor Morris advised that this evening's function was part of the Town's heritage celebration that was encompassed within a Proclamation recently enacted by Council that recognizes 2008 as the year of Arts, Culture and Heritage in the Town of Aurora. Mayor Morris also introduced the Members of Council that were also present in the audience. Councillor Collins-Mrakas, Chair of the Heritage Advisory Committee of Aurora also welcomed the guests and thanked them for attending to help celebrate Aurora's Heritage and upcoming Ontario Heritage Week. On behalf of the Committee, Councillor Collins-Mrakas was pleased to announce the twenty-one heritage properties that were selected for their significance and designated under the Ontario Heritage Act. Councillor Collins-Mrakas then introduced the Members of the Heritage Advisory Committee and indicated that each member will be participating in the ceremony by providing a historical summary of each property that has been selected. Mr. J. McIntyre, Member of the Heritage Advisory Committee of Aurora provided the heritage background on the following properties after which the recipients were presented with their plaques; the Hillary House 15372 Yonge St, the Radial Railway Bridge Pier, the Tailor's House 38 Wellington St. E., the Aurora/King/Whitchurch War Memorial Cenotaph, the Charles Henry Sheppard House 93 Industrial Pkwy. Ms. J. Stuart, Member of the Heritage Advisory Committee of Aurora provided the heritage background on the.following properties after which the recipients were presented with their plaques; the John W. Knowles House 66 Wellington St. E., the Grimshaw House 15 Mosley St., the.David W. Doan House, 32 Wellington St. E. Councillor Collins-Mrakas, Member of the Heritage Advisory Committee of Aurora provided the heritage background on the following property after which the recipient was presented with the plaque; the Allen Brown House 14235 Bayview Ave. Mr. A. Godschalk, Member of the Heritage Advisory Committee of Aurora provided the heritage background on the following properties after which the recipients were presented with their plaques; the Walter Grice House 89 Wells St., the W. Lewis Stephens House 97 Wells St., the Roderick & Ethel Smith House 88 Wells St., the Pugh House 106 Wells St., the Reuben J. Kennedy House 15032 Yonge St. Ms. D. Smith, Member of.the Heritage Advisory Committee of Aurora provided the heritage background on the following properties after which the recipients were presented with their plaques; the Wilton Barn 13831 Leslie St., the Red House 16003 Yonge St., the Keeper's House & the Charnel House 14253 Yonge St., Horton Place 15342 Yonge St., the Church St. School 22 Church St. -20- CouncilHerMta a 3isary�ommittee Record No. 08 01 I 3 - 4 Monday February 11, 2008 ADJOURNMENT Moved by D. Smith THAT the meeting be adjourned at 7:55 p.m. Councillor A.. Collins-Mrakas, ghair CARRIED -211- Council - March 4, 2008 ITEM # 4. TOWN OF AURORA AURORA COUNCIL REPORT No. TSAC08-01 SUBJECT: Traffic Safety Advisory Committee -Recommendation Summary from February 13, 2008 DATE: March 4, 2008 ELECTION OF CHAIR AND VICE CHAIR THAT Councillor Marsh be appointed Chair of the Traffic Safety Advisory Committee. THAT Mike Walters be appointed Vice -Chair of the Traffic Safety Advisory Committee. RECOMMENDATIONS (1) Traffic Safety Advisory Committee Meeting Record No. 07-08, dated Wednesday, December 10, 2007 THAT the Traffic Safety Advisory Committee minutes Record No. 07-08 dated Wednesday, December 19, 2007 be adopted. Delegation (a) - Mr. Scott Lyons — Re: Item 2 — TSAC 07-019 — Speeding and Safety Concerns on Allenvale Drive THAT the comments of Mr. Scott Lyons regarding speeding and safety concerns on Allenvale Drive be received. (2) TSAC07-019 — Speeding and Safety Concerns on Allenvale Drive and (3) Memorandum from the Traffic/Transportation Analyst Re: Allenvale Drive — Speeding and Safety Concerns THAT Agenda items 2 and 3 regarding speeding and safety concerns on Allenvale Drive be received; and THAT staff be requested to carry out a further traffic study between the north and south leg of Charing Crescent and Allenvale Drive; and -22- Council - March 4, 2008 ITEM # March 4.2008 No. TSAC08-01 THAT staff provide the delegate with information relating to Road Watch and that PACT provide the delegate with information relating to Neighbourhood Watch. Delegation (b) - Mr. Gordon Kyle — Re: Item 12 — TSAC 08-0002 — Multi -Way Stop Sign Control at the Tyler and George Streets Intersection THAT the comments of Mr, George Kyle regarding a request for multi -way stop sign control at the Tyler and George Streets intersection be received; and THAT agenda Items 11 and 12 and ADDED ITEM 19 — Correspondence from Dr. Tracey Hehn-Zwicker and Mr.. Steven Zwicker regarding this item be brought forward for consideration. (11) Correspondence from Ryan and Tracy Smith Re: Item 12 — TSAC08-002 — Multi -Way Stop Sign Control at the Tyler and George Streets Intersection and (12) TSAC08-002 Re: Multi -Way Stop Sign Control at the Tyler and George Streets Intersection and ' (19) Correspondence from Dr. Tracey Hehn-Zwicker and Mr. Steven Zwicker— Re: Item 12 —TSAC 08-0002 — Multi -Way Stop Sign Control at the Tyler and George Streets Intersection THAT THAT agenda Items 11 and 12 and ADDED ITEM 19 —correspondence from Dr. Tracey Hehn-Zwicker and Mr. Steven Zwicker regarding this item be received; and THAT multi -way stop sign control be implemented at the intersection of Tyler Street and George Street; and THAT the Clerk's Department be requested to introduce the necessary by-law to implement the above recommendation; and THAT a letter be sent to all affected residents with the TSAC's recommendations Delegation (c) Mr. Robert Miller Re: Item 13 — TSAC08-003 — Odin Crescent — Request for One -Way Street THAT the delegation of Mr. Robert Miller regarding the request that Odin Crescent be made a one-way street be received -23- Council - March 4, 2008 ITEM # 4 - 3 March 4, 2008 - 3 - Report No. TSAC08-01 (13) TSAC08-003 — Odin Crescent —Request for One-Way.Street THAT the request to convert Odin Crescent to a one-way street be deferred. THAT the driveway in front of Lester B. Pearson Elementary School be converted to one-way movement in the northbound direction. THAT staff be requested to contact the York Region District School Board to request that a meeting be held with Town Staff to discuss the issues that have been raised and possible solutions to address problems relating to safety concerns and traffic volume in this area as they relate to busing and special events parking; and THAT staff provide a report back to the TSAC regarding this matter; and THAT a letter be sent to Mr. Robert Miller with the TSAC's recommendations. (4) Correspondence from Mr. Chris Ballard Re: Item 5 — Fairway Drive — Traffic Calming Request and (5) Memorandum from the Traffic/Transportation Analyst Re: Fairway Drive — Traffic Calming Request (Deferred from December 19, 2007 Traffic Safety Advisory Committee meeting) THAT Agenda Items 4 and 5 be deferred to a future TSAC meeting, when Mr. Ballard confirms he is available. (6) Correspondence from Ms Cynthia Proctor Re: Review of the Intersection of Harrison and Edward Street THAT the correspondence from Ms Cynthia Proctor requesting a review of the intersection of Harrison and Edward Streets be received and referred to staff for report and recommendation regarding this matter; and THAT Ms Cynthia Proctor and Ms Robin Armstrong be advised accordingly. (7) Correspondence from Ms Diane Humeniuk Re: Wellington House Spa — Traffic Flow and Parking THAT the correspondence from Ms Diane Humeniuk regarding traffic flow and parking issues at the Wellington House Spa be received and referred to staff for report and recommendation regarding this matter; and -24- Council - March 4, 2008 ITEM # a -a March 4, 2008 - 4 - Report No. TSAC08-01 THAT the comments regarding traffic calming issues be referred to the Northeast Quadrant Traffic Calming file; and THAT the Region of York be requested. to comment on the issue of parking on Wellington Street East. THAT the Region of York be involved with the issue of parking on Wellington Street; and THAT Ms Diane Humeniuk be advised accordingly. (8) Correspondence from Mr. Robert Cogan . Re: Traffic Circle Discussion THAT the correspondence from Mr. Robert Cogan regarding traffic circles be received. (9). Correspondence from Robert and Jane Salhani Re: Intersection of Maple and Spruce Streets THAT the correspondence from Robert and Jane Salhani regarding the intersection of Maple and Spruce Streets be received and referred to the north east quadrant traffic calming file. (10) TSAC08-01 —Parking Concerns on Birkshire Drive THAT Report TSAC 08-01 regarding parking. concerns on Birkshire Drive be received; and THAT the existing "No Parking Anytime" prohibition on the south and west side of Birkshire Drive from Gateway Driveto Turnbridge.Road be changed tothe north and east sides of Birkshire Drive between Gateway Drive and Turnbridge Road,; and THAT the Clerk's Department be requested to introduce the necessary by-law to implement the above recommendations; and THAT a letter be sent to all affected residents with the TSAC's recommendations. -25- Council - March 4, 2008 ITEM March 4, 2008 - 5 - . Report No. TSAC08-01 (14) TSAC08.004 —Tamarac Trail —Parking Concerns and (20) Petition from Residents of Tamarac Trail —Re: Item 14 — TSAC08-004 — Tamarac Trail — Parking Concerns (ADDED ITEM) THAT Agenda Items 14 and ADDED ITEM 20 — Petition from Residents of Tamarac. Trail —Re: Item 14 — TSAC08-004 —Tamarac Trail —Parking Concerns be received and referred back to staff for additional traffic counts to be carried out on weekends and evenings after winter parking restrictions have been lifted; and THAT By-law Enforcement staff be requested to continue patrols in this area; and THAT Ms Judy Salmon be advised accordingly. (15) Memorandum from the Traffic/Transportation Analyst Re: Unwarranted All -Way Stop Signs Review THAT the correspondence from the Traffic/Transportation Analyst regarding the review of All -Way Stop Signs be received; and THAT all existing All -Way Stop Signs be grandfathered in; and THAT TSAC continue to deal with any complaints on an individual basis. (16) Memorandum from the TrafficlTransportation Analyst Re: Hollidge Blvd. - Raised Centre Median Sightline Concerns THAT the correspondence from the Traffic/Transportation Analyst regarding raised centre median sightline concerns on Hollidge Blvd. be received; and THAT this matter be referred back to staff for a more detailed report that includes weekend and peak time counts and other possible options to address sightline concerns. (17) Traffic Safety Advisory Committee Pending List THAT the Traffic Safety Advisory Committee Pending List be received and deferred and deferred for a future special meeting, after the 2008 Budget has been approved. 2W'4z Council - March 4, 2008 ITEM # March 4, 2008 - 6 - Report No. TSAC08-01 (18) Council Extract —January 22, 2008 Re: Proclamation— "The Year of Arts, Culture and Heritage in Aurora" THAT the Council Extract dated January 22, 2008 regarding "The Year of Arts, Culture and Heritage in Aurora" be received for information. ATTACHMENTS Attachment #1 — Traffic Safety Advisory Committee Minutes of February 13, 2008 Prepared by: Karen Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222 Kare wa Administrative Co-ordinator/Deputy Clerk On behalf of the Traffic Safety Advisory Committee -27- Council - March 4, 2008 ITEM Committee Date: Time and Location AumoyzA COMMITTEE MINUTES MEETING NO. 08-01 Traffic Safety Advisory Committee Wednesday, February 13, 2008 7:00 p.m., Council Chambers Committee Members: Councillor Marsh, Chair, Councillor Granger, Brett Cole, Dave Watson, Rino Roncadin, Horst Wizemann and Carmen Zambri Absent: Mike Walters, Vice -Chair Other Attendees: Jamal Massadeh, Traffic/Transportation Analyst, Chris Alexander, By-law Services Co-ordinator, Sgt. Ben Hengeveld, Constable Terry White, Cyndy Skillins, PACT (Police and Community Together) Representative and Elma Stevenson, Committee Secretary The Committee Secretary called the meeting to order at 7:02 p.m. ELECTION OF CHAIR AND VICE CHAIR The Committee Secretary called for nominations for Chair of the committee. Moved by Rino Roncadin Seconded by Horst Wizemann THAT Councillor Marsh be nominated Chair of the Traffic Safety Advisory Committee. CARRIED Moved by Councillor Granger Seconded by Carmen Zambri THAT nominations for Chair be closed. CARRIED _28- Council - March 4, 2008 ITEM # Traffic Safety Advisory Committee Record No. 08-01 Page 2 of 11 Wednesday, February 13, 2008 Moved by Councillor Granger Seconded by Carmen Zambri THAT Councillor Marsh be appointed. Chair of the Traffic Safety Advisory Committee. CARRIED Councillor Marsh assumed the Chair and opened the floor for nominations for Vice - Chair of the committee. Moved by Carmen Zambri Seconded by Councillor Granger THAT Mike Walters be nominated Vice -Chair of the Traffic Safety Advisory Committee. CARRIED Moved by Carmen Zambri Seconded by Councillor Granger THAT nominations for Vice -Chair be closed. CARRIED Moved by Carmen Zambri Seconded by Councillor Granger THAT Mike Walters be appointed Vice -Chair of the Traffic Safety Advisory Committee. CARRIED DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. -29- Council - March 4, 2008 ITEM # 4 = g Traffic Safety Advisory Committee Record No. 08-01. Page 3 of 11 Wednesday, February 13, 2008 APPROVAL OF AGENDA Moved by Carmen Zambri Seconded by Rino Roncadin THAT the agenda with the following additional items be approved: ➢ DELEGATION a) — Mr. Scott Lyons — Re: Item 2 — TSAC 07-019 — Speeding and Safety Concerns on Allenvale Drive ➢ DELEGATION b) — Mr. Gordon Kyle — Re: Item 12 — TSAC 08-0002 — Multi -Way Stop Sign Control at the Tyler and George Streets Intersection ➢ DELEGATION c) — Mr. Robert Miller — Re: Item 13 — TSAC 08-0003 — Odin Crescent — Request for One -Way Street ➢ ADDED ITEM 19 — Correspondence from Dr. Tracey Hehn-Zwicker and Mr. Steven Zwicker - Re: Item 12 — TSAC 08-0002 — Multi -Way Stop Sign Control at the Tyler and George Streets Intersection. ➢ ADDED ITEM 20 — Petition from Residents of Tamarac Trail — Re: Item 14 — TSAC08-004 — Tamarac Trail — Parking Concerns CARRIED ADOPTION OF MINUTES 1. .Traffic Safety Advisory Committee Meeting Record No. 07-08, dated Wednesday, December 19, 2007 Moved by Brett Cole Seconded by Councillor Granger THAT the Traffic Safety Advisory Committee minutes Record No. 07-08 dated Wednesday, December 19,2007 be adopted. CARRIED DELEGATIONS a) Mr. Scott Lyons — Re: Item 2 — TSAC 07.019 - Speeding and Safety Concerns on Allenvale Drive Mr. Scott Lyons addressed Committee to express his concerns regarding excessive speeding on Allenvale Drive and possible remedies to address this issue. -30- Council - March 4, Zoos ITEM # 4.10] Traffic Safety Advisory Committee Record No. 0&01 Page 4 of 11 Wednesday, February 13, 2008 Moved by Councillor Granger Seconded by Brett Cole THAT the comments of Mr. Scott Lyons regarding speeding and safety concerns on Allenvale Drive be received; and THAT agenda Items 2 and 3 be brought forward for consideration. CARRIED MATTERS ARISING FROM PREVIOUS MINUTES 2. TSAC07-019 — Speeding and Safety Concerns on Allenvale Drive (Deferred back to Traffic Safety Advisory Committee from General Committee meeting held on January 15, 2008) 3. Memorandum from the Traffic/Transportation Analyst Re: Allenvale Drive — Speeding and Safety Concerns Moved by Councillor Granger Seconded by Brett Cole THAT Agenda Items 2 and 3 regarding speeding and safety concerns on Allenvale Drive be received; and THAT staff be requested to carry out a further traffic study between the north and south leg of Charing Crescent and Allenvale Drive; and That staff provide the delegate with information relating to Road Watch and that PACT provide the delegate with information relating, to Neighbourhood Watch.. CARRIED b) Mr. Gordon Kyle — Re: Item 12 — TSAC 08-0002 — Multi -Way Stop Sign Control at the Tyler and George Streets Intersection Mr. Gordon Kyle was in attendance and expressed his concerns regarding the proposed multi -way stop sign control at the Tyler and George Streets intersection. -31- Council - March 4, 2008 Traffic Safety Advisory Committee Record No. 08-01 Wednesday, February 13, 2008 Moved by Councillor Granger ITEM # . Page 5 of 11 Seconded by Rino Roncadin THAT the comments of Mr. George Kyle regarding a request for multi -way stop sign control at the Tyler and George Streets intersection be received; and THAT agenda Items 11 and 12 and ADDED ITEM 19 — Correspondence from Dr. Tracey Hehn-Zwicker and Mr. Steven Zwicker regarding this item be brought forward for consideration. CARRIED MATTERS FOR CONSIDERATION 11. Correspondence from Ryan and Tracy Smith Re: Item 12 — TSAG08-002 —Multi-Way Stop Sign Control at the Tyler and George Streets Intersection 12. TSAC08-002 Re: Multi -Way Stop Sign Control at the Tyler and George Streets Intersection 19. Correspondence from Dr. Tracey Hehn-Zwicker and Mr. Steven Zwicker -- Re: Item 12 — TSAC 08-0002 — Multi -Way Stop Sign Control at the Tyler and George Streets Intersection (ADDED ITEM) Moved by Councillor Granger Seconded by Rino Roncadin THAT THAT agenda Items 11 and 12 and ADDED ITEM 19 — correspondence from Dr. Tracey Hehn-Zwicker and Mr. Steven Zwicker regarding this item be received; and THAT multi -way stop sign control be implemented at the. intersection of Tyler Street and George Street; and THAT the Clerk's Department be requested to introduce the necessary by- law to implement the above recommendation; and THAT a letter be sent to all affected residents. with the TSAC's recommendations. CARRIED -32- Council - March 4, 2008 ITEM # Traffic Safety Advisory Committee Record No. 08-01 . Page 6 of 11 Wednesday, February 13, 2008 c) Mr. Robert Miller , Re: Item 13 — TSAC08-003 — Odin Crescent — Request for One -Way Street Mr. Robert Miller was in attendance and addressed Committee to respond to the staff report regarding the request on behalf of Odin Street residents that it be made a one-way street. This request is made in view of the safety .concerns caused by the heavy traffic congestion and large number of buses and vehicles on this street resulting from the Lester B. Pearson Elementary French, Emersion School. Moved by Carmen Zambri Seconded by Brett Cole THAT the delegation of Mr, Robert Miller regarding the request that Odin Crescent be made a one-way street be received; and THAT agenda Item 13 be brought forward for consideration. CARRIED MATTERS FOR CONSIDERATION 13. TSAC08-003 — Odin Crescent — Request for One -Way Street Moved by Councillor Granger Seconded by Brett Cole THAT the request to convert Odin Crescent to a one-way street be deferred. CARRIED Moved by Horst Wizemann Seconded by Dave Nesbitt THAT the driveway in front of Lester B. Pearson Elementary School be converted to one-way movement in the northbound direction. CARRIED -33- Council - March 4, 2008 ITEM # 4 - 13 Traffic Safety Advisory Committee Record No. 08-01 Page 7 of 11 Wednesday, February 13, 2008 Moved by Rino Roncedin Seconded by Horst Wizemann THAT staff be requested to contact the York Region District School Board to request that a meeting be held with Town Staff to discuss the issues that have been raised and possible solutions to address problems relating to safety concerns and traffic volume in this area as they relate to busing and special events parking; and THAT staff provide a report back to the TSAC regarding this matter; and THAT a letter be sent to Mr. Robert Miller with the TSAC's recommendations. CARRIED 4. Correspondence from Mr. Chris Ballard Re: item 5 — Fairway Drive - Traffic Calming Request and 5. Memorandum from the Traffic/Transportation Analyst Re: Fairway Drive — Traffic Calming Request (Deferred from December 19, 2007 Traffic Safety Advisory Committee meeting) . Moved by Councillor Granger Seconded by Carmen Zambri THAT Agenda Items 4 and 5 be deferred to a future TSAC meeting, when Mr. Ballard confirms he is available. CARRIED 6. Correspondence from Ms Cynthia Proctor Re: Review of the Intersection of Harrison and Edward Street Moved by Carmen Zambri Seconded by Brett Cole THAT the correspondence from Ms Cynthia Proctor requesting a review of. the intersection of Harrison and Edward Streets be received and referred to staff for report and recommendation regarding this matter; and THAT Ms Cynthia . Proctor and Ms Robin Armstrong be advised accordingly. e:: D -34- Council March 4, 2008 ITEM # Traffic Safety Advisory Committee Record No, 08-01 Page 8 of 11 Wednesday, February 13, 2008 7 3 Q Correspondence from Ms Diane Humeniuk Re: Wellington House Spa — Traffic Flow and Parking Moved by Rino Roncadin Seconded by Brett Cole THAT the correspondence from Ms Diane Humeniuk regarding traffic flow and parking issues at the Wellington House Spa be received and referred to staff for report and recommendation regarding this matter; and THAT the comments regarding traffic calming issues be referred to the Northeast Quadrant Traffic Calming file; and THAT the Region of York be requested to comment on the issue of parking on Wellington Street East. THAT the Region of York be involved with the issue of parking on Wellington Street; and THAT Ms Diane Humeniuk be advised.accordingly. CARRIED Correspondence from Mr. Robert Cogan Re: Traffic Circle Discussion Moved by Carmen Zambri Seconded by Rine Roncadin THAT the correspondence from.Mr. Robert Cogan regarding traffic circles be received. CARRIED Correspondence from Robert and Jane Salhani Re: Intersection of Maple and Spruce Streets Moved by Rine Roncadin Seconded by Brett Cole THAT the correspondence from Robert and Jane Salhani regarding the intersection of Maple and Spruce Streets be received and referred to the north east quadrant traffic calming file. CARRIED -35- Council - March 4, 2008 ITEM # 4 - is Traffic Safety Advisory Committee Record No. 08-01 Page 9 of 11 Wednesday, February 13, 2008 10. TSAC08-01 — Parking Concerns on Birkshire Drive 14. and Moved by Rino Roncadin Seconded by Councillor Granger THAT Report TSAC 08-01 regarding parking concerns on Birkshire Drive . be received; and THAT the existing "No Parking Anytime' prohibition on the south and west side of Birkshire Drive from Gateway Drive to Turnbridge Road be changed to the north and east sides of Birkshire Drive between Gateway Drive and Turnbridge Road; and THAT the Clerk's Department be requested to introduce the necessary by-law to implement the above recommendations; and THAT a letter be sent to all affected residents with the TSAC's recommendations. CARRIED Moved by Rino Roncadin Seconded by Councillor Granger THAT the meeting be extended past 9:00 p.m. . CARRIED Moved by Councillor Granger Seconded by Dave Watson THAT Agenda Items 14 and ADDED ITEM 21 — Petition from Residents of Tamarac Trail — Re: Item 14 — TSAC08-004 — Tamarac Trail - Parking. Concerns be considered together. CARRIED TSAC08-004 — Tamarac Trail — Parking Concerns 20. Petition from Residents of Tamarac Trail — Re: Item •14 — TSAC08-004 — Tamarac Trail _ Parking Concerns (ADDED ITEM) -36- Council - March 4, 2008 ITEM # 4 . 16 Traffic Safety Advisory Committee Record No. 08-01 Page 10 of 11 Wednesday, February 13, 2008 15. 16. Moved by Councillor Granger Seconded by Dave Watson THAT Agenda Items 14 and ADDED ITEM 20 — Petition from Residents of Tamarac Trail — Re: Item 14 — TSAC08-004 -- Tamarac Trail -Parking Concerns be received and referred back to staff for additional traffic counts to be carried out on weekends and evenings after winter parking restrictions have been lifted; and THAT By-law Enforcement staff be requested to continue patrols in this area; and THAT Ms Judy Salmon be advised accordingly. CARRIED Memorandum from the Traffic/Transportation Analyst Re: Unwarranted All -Way Stop Signs Review ]Moved by Rino Roncadin Seconded by Rine Roncadin THAT the correspondence from the Traffic/Transportation Analyst regarding the review of All -Way Stop Signs be received; and THAT all existing All -Way Stop Signs be grandfathered in; and THAT TSAC continue to deal with any complaints on an individual basis. CARRIED Memorandum from the Traffic/Transportation Analyst Re: Hollidge Blvd. - Raised Centre Median Sightline Concerns Moved by Carmen Zambri Seconded by Brett Cole THAT the correspondence, from the Traffic/Transportation Analyst regarding raised centre median sightline concerns on Hollidge Blvd. be received; and THAT this matter.be referred back to staff for a more detailed report that includes weekend and peak time counts and other possible options to address sightline concerns. W-MOTNOW - 37 . Council.- March 4, 2008 ITEM # 4 - v Traffic Safety Advisory Committee Record No. 08-01 Page 11 of 11 Wednesday, February 13, 2008 17. Traffic Safety Advisory Committee Pending List Moved by Councillor Granger Seconded by Rino Roncadin THAT the Traffic Safety Advisory Committee Pending List be received and deferred and deferred for a future special meeting, after the 2008 Budget has been approved. CARRIED INFORMATIONAL ITEM 18. Council Extract — January 22, 2008 Re: Proclamation — "The Year of Arts, Culture and Heritage in Aurora" Moved by Rino Roncadin Seconded by Brett Cole THAT the Council Extract dated January 22, 2008 regarding "The Year of Arts, Culture and Heritage in Aurora" be received for information. CARRIED NEW BUSINESS None ADJOURNMENT Moved by Brett Cole THAT the meeting adjourn at 9:50 p.m. Cou cillor race Marsh, Chair CARRIED -38. Council - March 4, 2068 ITEM # s - i TOWN OF AURORA AURORA. COUNCIL REPORT No. EDAC08-02 SUBJECT: Economic Development Advisory Committee Recommendation Summary from February 20, 2008 FROM: Economic Development Advisory Committee DATE: March 4, 2008 RECOMMENDATIONS 1. Economic Development Advisory Committee Minutes Meeting EDAC08-01 dated Thursday, January 10, 2008 THAT the minutes. of the Economic Development Advisory Committee meeting EDAC08-01 dated Thursday, January 10, 2008 be adopted. 2. BizPal Project Overview. THAT the BizPal Project Overview be received for information. 3. Economic Development Website THAT adequate resources be found to make the Economic Development Website more accessible, user friendly and generate more interest; and THAT the search engine optimization be maximized to increase the ease of finding the Town of Aurora website. . 4. . Corporate Calling Program THAT the verbal updates on the Corporate Calling Program be received for information. 5. Industrial Parkway Route 34—YRT Survey Results THAT Industrial Parkway Route -34 — YRT Survey Results be received for information. 6. Monthly Report from the Economic Development Officer THAT the monthly report from the Economic Development Officer be presented to the General Committee for consideration in addition to minutes from this Economic Development Committee meeting FDAC08-02 of February 20, 2008. -39- Council - March 4, 2008 ITEM # March 4, 2008 - 2 - 7. Business BrightLights, FaliMinter 2007 Report No. EDAC08-02 THAT the Fall/Winter 2007 issue of "Business Bright Lights" be received for information. 8. Aurora — Community Report - 2006; and 9. Town of Aurora Planning Applications Status List THAT Item 8 - Aurora — Community Report - 2006 and Item 9 - Town of Aurora Planning Applications Status List, both be received for information. 10. Proclamation — "The Year of Arts, Culture and Heritage in Aurora" THAT Proclamation — "The Year of Arts, Culture and Heritage in Aurora", be received for information. 11. Article from Municipal World, February 2008 "Marrying Heritage & Development: Heritage Canada Foundation Plays Matchmaker" THAT the article from Municipal World, February 2008 "Marrying Heritage & Development: Heritage Canada Foundation Plays Matchmaker", be received for information. ATTACHMENTS Attachment 41 - Economic Development Advisory Committee Minutes of February 20, 2008 Prepared by: Carrie Eastwood, Council/Committee Secretary Ext. 4225 Carrie Eastwood Council/Committee Secretary On behalf of the Economic Development Advisory Committee . -40- Council - March 4, 2008 Committee: Date: Time and Location: AuR_ORA COMMITTEE MINUTES MEETING NO, 08-02 Economic Development Advisory Committee Wednesday, February 20, 2008 7:00 p.m., Leksand Room ITEM # ATTACHMENT1 Committee Members: Councillor At Wilson, Chair, Councillor Wendy Gaertner, Councillor Stephen Granger, Christopher Ballard, Bryan Black, Kent Dinning, Angelo Giannetta, Sean Herbinson, Bryan Moir Absent: None Other Attendees: Mayor Phyllis Morris, ex-officio, Marnie Wraith, Economic Development Officer, Carrie Eastwood, Council/Committee Secretary The Chair called the meeting to order at 7:00 p.m. DECLARATIONS OF INTEREST None APPROVAL OF AGENDA Moved by Bryan Black Seconded by Councillor Granger THAT the agenda as circulated by the Corporate Services Department be approved. C9s1 R0147 -41- Council - March 4, 2006 ITEM # 5.74 Economic Development Advisory Committee Record No. 08-02 Wednesday, February 20, 2008 ADOPTION OF MINUTES Economic Development Advisoy Committee Minutes Meeting EDAC08-01 dated Thursday, January 10, 2008 Moved by Chris Ballard Seconded by Kent Dinning THAT the minutes of the Economic Development Advisory Committee meeting EDAC08-01 dated Thursday, January 10, 2008 be adopted. CARRIED DELEGATIONS None MATTERS FOR CONSIDERATION 2. BizPal Project Overview The Economic Development Officer (EDO) provided an audio-visual overview of the BizPal - Business Permits and Licences interactive software package which is currently being researched as a new service to be offered by the Town of Aurora. The EDO advised that this interactive software is also being considered by the other municipalities in York Region and across Ontario, and that the software would be integrated with any other municipalities who are linked into the system. The EDO explained that BizPal'is designed to assist any interested party wishing to start a business, by helping them accessand complete all of the necessary forms, permits, requirements and approvals to get started, through the BizPal link on the Town's website. The EDO also advised that the software provides ongoing assistance and resources to the client throughout the start-up process, as well as additional follow-up support within the first year of operation, The EDO advised that the funding for this project would be provided from higher levels of government and that the start-up time for this project would be approximately 8 to 10 weeks. Moved by Bryan Moir Seconded by Sean Herbinson THAT the BlzPal Project Overview be received for information. CARRIED -42- Council - March 4, 2008 ITEM # Economic Development Advisory Committee Record No. 08-02 Wednesday, February 20, 2008 3. Economic Development Website Moved by Chris Ballard Seconded by Bryan Black THAT adequate resources be found to make the Economic Development Website more accessible, user friendly and generate more interest; and THAT the search engine optimization be maximized to increase the ease of finding the Town of Aurora website. CARRIED 4. Corporate Calling Program Moved by Bryan Moir Seconded by Kent Dinning THAT the verbal updates on the Corporate Calling Program be received for information. CARRIED INFORMATIONAL ITEMS 5. Industrial Parkway Route 34—YRT Survey Results Moved by Chris Ballard Seconded by Sean Herbinson THAT Industrial Parkway Route 34 — YRT Survey Results be received for information. CARRIED Mayor -Morris arrived at 8:20 p.m. 6. Monthly Report from the Economic Development Officer Moved by Councillor Gaertner Seconded by Councillor Granger THAT the monthly report from the Economic Development Officer be presented to the General Committee for consideration in addition to minutes from this Economic Development Committee meeting EDAC08-02 of February 20, 2008. CARRIED -43- Council - March 4, 2008 ITEM # 5.6 Economic Development Advisory Committee Record No. 08-02 Wednesday, February 20, 2008 7, Business BrightLights, Fall/Winter 2007 Moved by Chris Ballard Seconded by Angelo Giannetta THAT the Fall/Winter 2607 issue of 'Business Bright Lights" be received for information. CARRIED 8. Aurora —Community Report -2006; and 9. Town of Aurora Planning Applications Status List Moved by Kent Dinning Seconded by Angelo Giannetta THAT Item 8 - Aurora — Community Report - 2006 and Item 9 - Town of Aurora Planning Applications Status List, both be received for information. CARRIED 10. Proclamation — "The Year of Arts, Culture and Heritage in Aurora" Moved by Chris Ballard Seconded by Bryan Black THAT Proclamation — "The Year of Arts, Culture and Heritage in Aurora", be received for information. CARRIED 11. Article from Municipal World, February 2008 "Marrying Heritage & Development: Heritage Canada Foundation Plays Matchmaker" Moved by Bryan Moir Seconded by Councillor Gaertner THAT the article from Municipal World, February 2008 "Marrying Heritage & Development: Heritage Canada Foundation Plays Matchmaker", be received for information. CARRIED -44- Council - March 4, 2008 ITEM # 5 - 7 Economic Development Advisory Committee Record No. 08-02 Wednesday, February 20, 2008 NEW BUSINESS Councillor Wilson provided a brief update regarding the development project at the north/east corner of Bayview Avenue and Wellington Street. Councillor Wilson advised that there is some dispute between staff and certain applicants over the size and accessibility of the entrance off of Wellington Street, Councillor Wilson further advised that a new proposal for a signalled intersection at that junction has been submitted and is currently under review. Chris Ballard advised that the Arts and Culture Committee had its first meeting on January 30, 2008 and he provided a copy of the document entitled "Creative City Planning Framework - Creative Based Economy" to the Chair of the Economic Development Committee for reference purposes and advised that he would e-mail the document to the members of the committee. Chris Ballard advised that the Economic Development Advisory Committee has reviewed and discussed its priorities several times, ;however, formal consideration has not yet been addressed. Mr. Ballard suggested that EDAC address the committee's priorities formally at the next meeting. Councillor Gaertner advised that the Arts and Culture Committee established a working group which will meet regularly and that Novita Interpares Limited has been hired as a consulting firm to create a Church Street School Business Plan. ADJOURNMENT Moved by Bryan Moir THAT the meeting be adjourned at 9:35 p.m. CARRIED MO vv ti Al Wil , Chair De opment Advisory Committee -45- Council - March 4, 2008 ITEM # 6 - EXTRACT FROM EDAC MEETING NO. 08-02 HELD ON WEDNESDAY, FEBRUARY 20, 2008 6. Monthly Report from the Economic Development Officer Moved by Councillor Gaertner Seconded by Councillor Granger THAT the monthly report from the Economic Development Officer be presented to the General Committee for consideration in addition to minutes from this Economic Development Committee meeting EDAC08-02 of February 20, 2008. -46- Council - Mapft"a AURORA y6ulm iw good Cowpoi y MEMORANDUM Date: February 13, 2008 To: EDAC From: Marnie Wraith Re: Monthly Report to EDAC Economic Development Activities ITEM # Economic Development Office Administration De • Joined Advanced Manufacturing Program of Greater Toronto Marketing Alliance (GTMA) • Completed Community Investment Support Program (CISP) application form. In. the application, Aurora is seeking $16,500 for the development of Sector Marketing plans and for the completion of four targeted Sector Brochures. This program is operated by the Department of Foreign Affairs and International Trade: Meetings • Northern Six York Region EDO Meeting Aurora will be getting a Business Information Kiosk to display information from York Region's Small Business Resource Centre.. N6 will repeat its Investment Bus Tour. Participants are major site selectors and senior level government representatives. - N6 will host a York Region booth at the 'Polo for Heart' event in June. - Aurora will participate with its N6 partners at the Society of Industrial and Office Realtors Conference — October 29-31. i Greater Toronto and Area Economic Development Partners Meeting Presentations made by Department of Foreign Affairs & International Trade, Ontario Ministry of Economic Development & Trade, and the GTMA • York Biotech • Economic Development Council of Ontario Conference Seminars on Eco-Industrial Projects; Marketing — From Strategy to Action; Communities in Transition; and Effective Networking -47- Council - March 40. AunoRA j'owYe iw G00,4 company Marketing and Advertising • Ad in Locations Canada edition of Area Development Ad in York Tourism Directory • Ad in EDCO Directory • Distributed FalI/VVlnter 2007 BrightLights Newsletter RFP on Leslie1404 Land ITEM # • 32 Confidential Information Memorandums have been sent out (goal was 30) Bids due Feb. 15 • Review of Bids - Week of Feb 18 Formal Negotiations with short listed bidders - Start Week of March 3 • Execution of preferred Offer - March 31 • Closing - June or July - These dates may vary depending on the timing of Council approvals. Inquiries • 21 inquiries from January 7 — February 11 — the majority looking for available office and industrial space and vacant buildings Business Openings • 15 new businesses opened Nov 2007-January 2008 Ongoing Projects • BizPaL — starting information gathering • Updating vacant Industrial Building. Inventory (many Realtors still have to provide information) • Gateway Sign Updating Community Profile • . Updating Aurora Business Directory— merging our directory with York Regions Upcoming Events • Realtors Breakfast — 8:00 am, Wednesday, April 2 at the Aurora Community Centre Auditorium NM Council -,March 4 AuR_oRA yowre r good compav ITEM # 6-4 Aurora will host the April 22nd workshop "Building a Business Plan", Tuesday, April 22, 2008 (Tannery Room) in partnership with York Region's Small Business Resource Centre. Marnie Wraith Economic Development Officer -49- Council - Mpin�08 AURORA ,yoa it GoodLoxysaity ITEM # - 7 MEMORANDUM By-law Services CORPORATE SERVICES Date: March 4, 2008 ` To: Mayor and Members of Council From: Chris Alexander, By-law Services Co-ordinator Re: Re -location of the Aurora farmers' Market At the General Committee Meeting held on February 19, 2008 the Committee provided staff with the following direction: THAT the matter be referred to staff to consult with radius of the Temperance Street Farmers' Market feedback on the potential re -location of the Farmers to the March 4, 2008 Council meeting. Staff have circulated the attached letter to 25 busi Yonge Street from Wellington Street south to Church proposed relocation of the Farmers' Market. The le February 213'. The business owners were asked to s February 26th to meet Council's direction to bring this Meeting. businesses within an appropriate location, in order to obtain their Market for 2008, and report back nesses located on both sides of Street to solicit their input on the tters were delivered on Thursday ubmit their comments by Tuesday item back to the March 4th Council Staff received only one response from the letters that were distributed on February 21s' The one response was in favour of seeing the Market move to the Town Park. The respondent stated that the relocation was "progressive". Staff are therefore recommending the adoption of the original recommendations in Report CS08-006. (attached) Submitted for your information, U &MA. Chris Alexander By-law Services Co-ordinator -50- Council - March 4, 2008 ITEM # 7 - 2 AURORA y6wr&in, good cowpoW February 21, 2008 Attention: Downtown Business Owners Corporate Services Chris Alexander 905-727-$123 ext 4241 js .-_d _ @e-aurora.ca Town of Aurora 1 Municipal Drive, Box 1000, Aurora. ON 1.4G 6,11 RE: Proposed Re -location of the Aurora Farmers' Market At the February 19, 2008, General Committee Meeting the members of the Committee considered a staff report recommending the re -location of the Aurora Farmers' Market from its current location at the Temperance Street Parking Lot to the Town Park. As a result of this meeting, staff have been instructed to solicit input on the proposed re -location of the market from the business owners in the vicinity of its existing location. This matter will be discussed further at the General Committee Meeting to be held on Tuesday March 4, 2008, in the Town Hall Council Chambers, Should you wish to provide any input on the proposed re -location of the Aurora Farmers' Market, please contact me at (905) 727-31.23 ext. 4241 or at calexanderOe-aurora.ca. Please forward your comments by Tuesday February 26, 2008, for consideration. Yours truly, Chris -Alexander By-law Services Co-ordinator a� Con umty Council - March 4, 2008 /— TOWN OF AURORA ,AURORA GENERAL COMMITTEE REPORT SUBJECT: Relocation of the Aurora Farmers' Market FROM: Bob Panizza, Director Corporate Services DATE:. February 19, 2008 RECOMMENDATIONS ITEM # 7.3 ATTACHMENT No.CS08-006 THAT the proposed relocation of the Aurora Farmers' Market from the Temperance Street parking lot to the Town Park be supported,, and THAT Council supports the continuation of the services in -kind support of the Aurora Farmers' Market to allow Town staff to assist in the 2008 Aurora Farmers' Market; and THAT. the proposed By-law be adopted. BACKGROUND At the December 11, 2007 Council meeting, a motion was tabled by Councillor Granger requesting Council''s support in the re -location of the Market from its current location on Temperance Street to the Town Park. In addition to the relocation of the Market, the motion also requested that the hours of the Market be extended to 1:00 p.m. from 12:30 p.m. and that the market run until the last Saturday in October. The motion also requested Council 's continued support to allow Town staff to assist with services "in -kind" from the various Town departments including Public Works, By-law Services, Leisure Services and Communications. The Aurora Farmers' Market is currently located in what is known as the Temperance Street parking lot on the east side of Temperance Street just south of Wellington Street. The Market has been at this location since its inception in 2003. In 2007, the market had 17 full time vendors and a number of seasonal vendors as well as a number charities that attended the Market to promote their work in the community. The vendors paid an annual fee of $60.00 for a single stall and $100.00 for a double stall at the Market. The revenue from the vendors for their permits in 2007 was $1,150.00. Staff from various departments have been involved with the Market since its inception in 2003. The administration and the enforcement of the permits for the vendors have been done through By-law Services. The supplying of tables, barricades, and waste containers has been done by the Works Department. There has not been any additional cost identified in the administration and the enforcement of the permits through By-law Services. As the Market is on a Saturday, the delivery of the equipment to the Market each -52- Council - March 4, 2008 ITEM # - 4 February 19, 2008 - 2 - Report No. CS08-000 week would cost the Works Department approximately $6,720.00 for the season. Current Location —Temperance Street Parking Lot The Market has grown over the past year both in the number of vendors as well as in the numberof residents using the Market. The location has limited parking both on site as well as on the street. Temperance Street has No Parking on one side: In addition to the increase in the number of vendors, a number of special events were held this year including a Corn Roast, Apple and Honey Festival and a Customer Appreciation Day on Thanksgiving. All of these events drew additional visitors placing real pressure on the current Market location and in particular the parking. There was a concern raised at Council concerning the proposed move of the. Market from its current downtown location to the Town Park and the effect it would have on businesses in the downtown. Staff solicited the assistance of the Aurora Chamberof Commerce who forwarded a request from the Town for their members' input on the proposed move of the Market. Six responses were received with five of the six being in favour of the proposed move. Proposed Location — Town Park Staff have looked at the proposed site and is supportive of the move provided certain conditions are maintained. The Town Park is. bordered by Mosley Street in the north, Metcalfe Street in the south, Larmont Street in the east and Wells Street in the west. The Park is home to a.softball diamond, children's splash pad and a band shell. On the west side of Wells Street is Wells Street P.S. which is currently closed. Unique to this school are two barriers located at either end of Wells Street in front of the school that when the school is open are used to close the street from vehicular traffic. This allows the students safe access from the school property and into the Town Park. The move to the Town Park will allow the Market to grow and accommodate both the number of vendors as well as in the number of residents that frequent it. In addition, the Park will attract potentially new clienteles for the Market merely being in a more residential area of town as well as having the other amenities such as the ball diamond and splash pad. nearby. The Town Park also offers better access to both water and hydro connections in the band shell. Staff are recommending that the Market and the vendors be setup on Wells Street between the existing street barriers and that, the barriers be closed for the duration of the Market each Saturday morning. There is space between the barriers for approximately 25-30 vendors depending on the size of the vendors' stalls. This will allow the vendors to get in, set up and then park their vehicles in the Wells Street school parking lot before the.barriers are closed. This will ensure a safe environment for both the vendors and their customers free of vehicle traffic. -53- Council- March 4, 2008 ITEM # February 19, 2008 - 3 - Report No. CS08-000 Staff do not have an objection to Market — related events such as music in the band shell or vendors making use of the Town Park provided there are no vehicles in the Town Park at anytime. OPTIONS 1. As recommended in this report 2. That the Market remains at its current location in the Temperance Street parking lot. FINANCIAL IMPLICATIONS Staff are proposing a new fee structure for the market vendors that will be included in the draft by-law for the Market. The new single stall is proposed to be increased from $60 to $75 and the new double stall would increase from $100 to $150. Based on the number of vendors from 2007, the revenue generated from the new permit fees would be $1;950. The cost to the Town in 2007 was approximately $5,000 in labour costs provided as services in -kind. The proposed increase will assist to provide some cost -recovery. LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistent with the attributes of a sustainable community. Objective A2: Support the growth of a variety of businesses to encourage a sustainable business environment ATTACHMENTS. Appendix #1 — Councillor Granger's Motion Appendix #2 - Aerial Photo of Town Park Appendix #3 — Draft By-law. PRE -SUBMISSION REVIEW Management Team Meeting — February 13, 2008 Prepared by. Chris Alexander ext 4241 Bob P 7rizza �� John Rogers Director of Corporate Services C.A.O. 2114*1 E Council - March 4,.2008 ITEM # - s pay-t W404, EXTRACT FROM COUNCIL MEETING NO. 07-32 -HELD ON TUESDAY, DECEMBER 11, 2007 12. Motion Tabled by Councillor Granger Re: Relocation of the Aurora Farmers' Market Moved by Councillor Granger Seconded by Councillor Buck WHEREAS the Aurora Farmers.' Market has experienced good growth in vendors and participation for the 2007 season at the Temperance Street location, and WHEREAS and given that it is the opinion of the vendors that in order to accommodate further growth and success of the Farmers' Market for 2008; and WHEREAS it is the intension of the Farmers' Market to continue supporting the Aurora Downtown core; THEREFORE BE IT RESOLVED THAT the Farmers' Market Committee members request Council's support in its choice to relocate the current market from the Temperance Street location to the Town Park on Wells Street in 2008:.and . THAT the Aurora Farmers' Market Committee requests an amendment to the existing by- law to address this move and include the permitted time of operation to be from 8:00 am to 1:00 pm every Saturday from May 3`4 through to October 25th; and THAT Council agree to continue its .,services in -kind support by allowing Town staff assistance towards .the Farmers' Market in 2008 which normally may include Town staff services from Public Works, By -Law Services, Leisure Services, Corporate Communications and free regular advertising space on the Town's Community Notice Board; and THAT this By -Law amendment be brought back to Council at the earliest convenience in January, 2008. . ' CORRESPONDENCE'SENTBY. ACTION DEPT.: Leisure Svs. INFO DEPT.: By-law, Councillor Grang gWVNDING Council -March 4, 2008 ITEM THE CORPORATION OF THE TOWN OFAURORA By4a.w Number XXXX-XX.P BEING A BY-LAW to provide for establishing, maintaining, operating and regulating the Aurora Farmers' Market WHEREAS the Municipal Act, 2001, S.O. 2001, c25 as amended Section 113 permits the municipality to establish, maintain, operate and regulate farmers markets within the municipality - NOW THEREFORE the Council of The Corporation oflul-Jopwn of Aurora hereby enacts as follows: 1. Title This By-iaw shall be entitled "Aurora Wmers' Matker. 2. Location -- -� The Aurora Farmers' Markf:i' 'al}Jze located- b Wells Street between Mosley Street and Metcalfe Street aPOntifi'ed.in Sche6Eb e "A'. 3. Market Days and --Hours of Op-6 atio—if The Market�ll be opMed on Saafurdays from the first Saturday in May to the last Sway in OctoRr and op'liate from 8 a.m. to 1:00 p.m. 4. Admjr,)strati fMM .-, .s0-6admirir§f1bhon' Ift Market shall be under the jurisdiction the Farmers' :"s[Olarket Comnirt(�a asiauiJined in Schedule "D" of this By-law. 5. `Wlao'cmits w (a) "Every veO I'shall complete a permit application in the form attached as' @kbj&Qie "B", shall pay the fees set out in Schedule "C" and furnish 8ucH`ir.1formation as indicated in the application. (b) No person shall offer for sale any article in the Farmers Market without first having obtained a Permit as provided for by this By -Law. (c) The permit fee for the Market will be set by the Town of Aurora on an annual basis. (d) Permits shall be obtained by April 15th each year or prior to operating a sales stall in the market. If the permit is not completed and payment is not received by the Town's Licensing Department on or before this date, the space is forfeited (a) Permits are not transferable. (f) . Vendors shall be permitted space based on the terms of their permit. (g) Vendors shall keep their space in a clean and orderly state and shall leave the space with no refuse or litter, thereupon. -57- Council - March 4, 2008 By -la i'JtW 6. Market Sales - 6.1 No person shall sell, offer for sale or expose for sale any article or thing in the Market except the following: (a) agricultural and horticultural products (b) handicrafts and crafts (c) home -baked goods (d) meat or cheese products 6.2 No person shall be permitted to sell items In the Market unless he/she produces or grows a portion of the wares or produce offered.for sale. 6.3 No person shall offer for sale any live animal, including any live bird, live fish or. live reptile in the Market. 6A No person shall operate a motor vehicle in the TowrSPark 7. Vendor Responsibilities 7.1 All Vendors shall comply with the applic 'provisions of`0 Health Protection and Promotion Act and the,�pfle' able regulations.' :;•_ S. Offence Any person who contrave offence, and be liable to a Act, as amended. 9. Repeal This by-1_6g f,416-03.Pis' PHYLLIS MORRIS, MAYOR iw shall be guilty of an the Provincial Offences TIME AND PASSED THIS DAY OF 2008. BOB PANIZZA, TOWN CLERK -58- Council - March 4, 2008 lay -la �bc ,M # 7 - 10 Schedule "B" Permit Permit Agreement Between: The Corporation of the Town of Aurora (hereinafter called the Lessor) And (hereinafter called the Lessee) WITNESSED that in consideration of the rents, covenants and agreements hereinafter reserved on the part of the Lessee, the Lessor shall permit to the Lessee the portion of the Market known as Stall(s) for the purpose of selling in the Market. TO HAVE AND TO HOLD the said premises each Salorday from the first Saturday in May to and including the last Saturday j( W6tobar during the year THE PARTIES HEREBY AGREE AS FOLLOWS, c 1. The Lessee shall pay to the Led for the year E�-Jhe sum of: Stall Number(s) Applicable GST Total 2. The Lessee shall abidQby ande".eumply wi(gll lawful rules, regulations and By -Laws of the LesSpt' and` • euld shalI comply with the provision .4f B�pLaw No, � 6 ,v'A`By-law to provide for establia,Ili'g'"Yii'a'injaining,"aber2rling and regulating the Aurora Farmers Mar "ln the a of that R-WI-essee violates the By -Law the Lessor reserves the righC"icancel fki -,permit. _ 3. ...—The Le55e Sk ill not"allot v Tefuse, garbage or other loose material toaceumula-1n or about the7demised premises and shall at all times ».. keerttt';�.;,said=Aremises in a clean condition. W'"1N The Lessor-.reserv@•5=-the right to suspend this permit at any time if the �. Market is r%Ulred for civic purposes as identified by the Town Council y` of In the evert of conditions that arise that are beyond the control of 5, The Lessee hereby agrees that failing to attend on 2 consecutive Saturdays during the term of the permit will cause the Lessee to loose the permitted space, terminates this permit, the Lessee forfeits the payment in paragraph 1 and the Lessee permits the Town to permit the space to another individual. . 5. This permit is not transferable. Market Clerk Lessee -59- Council - March 4, 2008 By -la 11jim Single Stall Multiple Stall Schedule " G" Fees $75.00 per vendor per season or part thereof $150.00 per vendor per season or part thereof Council - wialkI008 AuRo- RA yoeoY� ik. yood Co�upas y' ITEM # MEMORANDUM Planning and Development Services Department Date: March A, 2008 To: Mayor and Members of Council From: James T. Kyle, Acting Director of Planning and Development Services Re: Proposed Alterations to the Wellington Street centre median between John West Way and Bayview Avenue associated with an application for site plan approval 15320 Bayview Avenue Holdings Limited 15320 Bayview Avenue, Aurora Part of Lot 81, Concession 1, E.Y.S. Files: D09-02-05 RECOMMENDATIONS THAT the proposal by 15320 Bayview Avenue Holdings Limited for a full -turns .intersection on Wellington Street from the lands known municipally as 15320 Bayview Avenue and resulting changes to the centre median and landscaping along Wellington Street from Bayview Avenue to John West Way not be supported. THAT in order to facilitate the intent of the proposal. by 15320 Bayview Avenue Holdings Limited to achieve enhanced access to the subject lands, there is no objection to the inclusion in the site plan of a right-in/right-out access from Bayview Avenue. THAT the Region of York be informed of the Town's position with respect to the proposal by 15320 Bayview Avenue Holdings Limited with respect to a full -turns intersection on Wellinaton Street. BACKGROUND At its meeting of February 19, 2008, the General Committee of Council considered a proposal by the Rice Commercial group with respect to a full -turns access from Wellington Street East to the commercial property, namely the Aurora Gateway Centre which is to be located on the northwest corner of Bayview Avenue and Wellington Street East, General Committee received a staff report which contained a recommendation as described in its entirety above. General Committee also received a deputation from the applicant, Rice Commercial Group, which indicated that the Region of York had indicated that the geometry of the intersection met regional standards and that the -61- Jk fi Counc%4gMPMijIhPRRPa formal submission to permit a break in the media ib gNt 8 - 2 (1) Town Council supported the principle of the break in the median and (2) that the Town Council request the Region to protect the intent of the median by maintaining as much planting on the median as possible. A number of other issues were discussed by General Committee. These included a The ability of the EMS Ambulance from Edward Street to access the site through.the median; • The percentage of customers that would access the site from the west along Wellington Street. The.ability of vegetation to survive in reduced median width; Staff was asked to prepare a report for Council to be considered at its meeting of. March 4M 2008, which clarified the status of the position of.the Region of York and address issues raised at general committee. A description of issues related to the subject proposal is as follows. Revised proposal The applicant presented a revised proposal to General Committee that had not been. seen by staff. The applicant has subsequently provided additional information to staff with respect to the proposal on February 27, 2008 which was circulated to internal staff and the Region. The proposal is similar to an earlier proposal by the applicant which was submitted on December 21, 2007 which proposed replacement planting in the reduced median and reduced tapers and stacking lengths. The proposal is not consistent with Regional design parameters (Le., 165 sight distance, 45m parallel left -turn storage, 70-100m tapers) for a signalized or unsignalized intersection as outlined in the General Committee report dated February 19, 2008. Town (Leisure Services) staff had expressed concerns with -the revised design. It is the Town Landscape Architect's opinion that there would not be sufficient room in a median of reduced width for the vegetation to survive. This condition would be exacerbated by the reduction in the size of the median in accordance with the standards outlined by the Region of York. Region of York The Region of York Transportation and Works Department has not provided any additional information with respect to its position related to the Wellington Street Median. Town staff has been verbally advised by staff of the Region of York that the position of the Region of York related to design parameters for a signalized or an unsignalized intersection remains consistent with that was previously communicated (as outlined above). These are also outlined in the staff report. Regional staff provided clarification related to the issue of compensation for loss of the investment in the median. The General Committee report indicates that "The Region would be seeking compensation for its share of the cost of the median in the event that Aurora Council approves the full -turns intersection." In consultation with Regional staff -62- Council AISOAAW a more accurate statement would be that "The Re t T c'C1i1 A 8 3 the support of Regional Council seek compensation from the proponent (Rice Commercial Group) for loss of investment in the median. EMS Ambulance Access Central York Fire Services were asked to comment related to the ability of the EMS Ambulance Service located on Edward Street to access the site by crossing the median at the location of the flag poles closest to Bayview Avenue where there is a rolled curb. The Central York Fire Service felt that it would be unlikely for the EMS to have more difficulty accessing with an ambulance than the fire service would have with a fire truck. Fire trucks typically are considered the most restrictive emergency services vehicles to provide access for. The percentage of customers accessing the site from the west along Wellington Longo's has indicated that the proposed break in the Wellington Street median is justified as they expect 65% of their customers to arrive from the west of the store. Longo's has not provided any additional data to support this number. To determine the accuracy of this data, Town (Public Works) Department and Planning Department have reviewed the traffic data provided by Mark Engineering, the consultant for the Rice Commercial Group. The consultant for the applicant confirmed that the percentage of new traffic that will be enteringand exiting the site to or from the eastbound land of Wellington Street is expected to be 25 percent of the total new traffic generated by the proposal. This increase in left turns to and from the site at the proposed Wellington Street Intersection represents 15 percent of the existing eastbound traffic for 2007. The assessment of the traffic flow to and from the site is further described in the attached memorandum from Ilmar Simanovskis, Director of Public Works for the Town of Aurora (attached). The 65%. figure cited by Longo's appears to significantly underestimate the market catchments from the south, east and north, all of which would be able to use the right - in -right out access to the.site. For potential customers travelling from northeast Aurora and Newmarket, most would appear to be utilizing arterial roads along St. John's Sideroad and Bayview Avenue to reach the site. For Customers from southwest Aurora, the subject lands and proposed Longo's store are relatively distant. It is observed that most customers from the southwest would already have had to make various turns and traverse a number of intersections and in some cases, cross the downtown to the reach the subject lands. By the time that these customers had reached the vicinity of the subject lands it is unlikely that additional left turns would dissuade these customers from accessing the site. Even without the full - turns access, Longo's. would still be the first, most visible and most accessible of the 4 grocery stores in east Aurora (Sobey's, Superstore, Longos and Wal-Mart) to travellers coming from the West 194411 Counci� -tu March 4, 2008 ITEM # 1. As stated in the recommendations of this report. 2. Right in/Right out access at Wellington Street with commitment to revisit full intersection in 5 years. This option, outlined in the memorandum (attached) from Ilmar Simanovskis is provided as an alternate to right in/right out. Understanding the "need to accommodate customer traffic in the proponent's decision making process, this option is intended to respect the existing gateway feature created by the centre median while allowing for future consideration of traffic flow needs as accrual traffic patterns emerge. The proposal Would include an option for reassessment of the traffic, in a three to five year time frame and consideration of a full turns access- by Council should actual traffic conditions warrant the .changes. The proponent would post a letter of credit for the cost of the intersection improvement and would have the option of constructing the intersection based on service level criteria that would be developed in consultation with the proponent. 3. Supporting the applicants proposal for a full -turns non -signalized intersection along Wellington Street designed in accordance with the design parameters outlined by the Region of York. The design parameters required to accommodate the proposed intersection would result in impacts to approximately 60 to 65% of the total length of the median and result in the removal of 80% of the specialized landscaping. Town, (Leisure Services) staff is of the opinion that the proposed replacement landscaping by the applicant in the median would not be viable. In the event that the applicants, were successful in achieving a full - turns access onto Wellington Street, Town and Regional staff could recommend, with the approval of Regional Council that there is compensation granted by the. proponent to the community and region for the loss of earlier investment in the median. Conclusions The Central Median along Wellington Street is an important Town gateway and public realm element that helps to define the street by promoting a sense of arrival to the area and reducing the perceived overall width of Wellington Street. In view of the importance of this feature to the Town as a gateway and the Town of Aurora's significant contribution to the development of this feature and its ongoing maintenance, the median is a feature of significant interest to the Town of Aurora. The proposal, as submitted would result in impacts to approximately 60-65% of the total length of the median and result in removal of 80%, of the specialized landscaping. While the provision of a full -turns access would improve access into the site, the applicant has not provided justification that the subject lands could not operate with a right-in/right out access only onto Wellington Street: Based on review of the traffic studies provided by the applicant, the figure cited by the applicant of 65% of traffic arriving to this site from the West appears to be significantly overstated. A more accurate figure is in the range of 25%. Over % of the new traffic to the site and customer growth would come from the north, east and south, all of which could access . the site from the right-in/right-out access. -64- Councqd'v ,,4f0b4'al2aQ9%ydro One staff have indicated that their support fo 4 661Sim of a right-in/right-out access from the subject lands onto Bayview Avenue. This would provide the applicant with the opportunity to further improve access to the site and would reduce pressure on the access point through the Home Depot Lands and the associated full -turns intersection on Bayview Avenue. The additional option suggested by the Town Public Works Department, for a Right in/Right out access at Wellington Street with _commitment to revisit full intersection in 3 to 5 years would appear to be a reasonable compromise which would allow the applicant to revisit the provision of a full-turns.intersection into the site in the event that it is warranted in 3 to 5 years. In consideration of the significant negative impacts that the proposed intersection would cause on the median; the Town's past investment in the project as a civic beautification measure, the fact that.the applicant could achieve a measure of improved access to the site through a direct connection to Bayview Avenue, and the fact that the, applicant has not provided sufficient justification that the subject development could not function property without the full -turns access, staff are of the opinion that the proposed full -turns intersection should not be supported. Staff would also support the alternate option of providing a commitment to revisit the requirement for a full intersection in 3 to 5 years in the event that it is warranted. ATTACHMENTS Appendix A — Memo from Ilmar Simanovskis, Director of Works, Town of Aurora Appendix B — Staff report to General Committee, Dated February 19, 2008 PRE -SUBMISSION REVIEW Management Team, February 27, 2008 Prepared by: Michael Seaman, Community Planner le, n S Rog ers Director of Planning and Developn£ei Chief. dministrative Officer -65- LZU MEMORANDUM Engineering Division Public Works Department Date: February 28, 2008 File: D09-02-06 To: Jim Kyle, Acting Director of Planning John Rogers, C.A.O From: Ilmar Simanovskis, Director of Public Works Re: Proposed Alterations to the Wellington Street East Centre Median Between John West Way and Bayview Avenue Associated with an Application for Site Plan Approval 15320 Bayview Avenue Holdings Limited 15320 Bayview Avenue, Aurora Part of Lot 81, Concession 1. E.Y.S. During the February 19, 2008 General Committee meeting, representatives of the Proponent presented new information to the Committee that required further clarification. The key points related to the Public Works Department were: 1. Confirmation that the proposed intersection on Wellington Street East is a comparable distance from the Bayview AvenueANeilington Street East intersection as the Home Depot intersection and if it will impact orderly traffic flow along Wellington Street. Response: The distance between the Home Depot intersection and Bayview AvenueMellington Street East is 240m. This is comparable to the distance between the proposed Wellington Street East intersection and Bayview Avenue/Wellington Street. The Region has also confirmed that, similar to Home Depot, this distance is acceptable for a signalized intersection. Traffic flow along Wellington Street is currently unimpeded between John West Way and Bayview Avenue. Creating a fully signalized intersection to access the proposed site will influence traffic flow in this section. A fully signalized intersection may influence overall traffic speed through this area and increase thesafety of left turn movements. This may benefit the area by creating slower traffic flow. However, there are disadvantages as traffic levels increase which could result in increased travel times through this section. 2. Clarify the percentage of new eastbound traffic that could be generated by this development along Wellington Street. The Proponent suggested 65 percent based on market studies. Response: 'town Staff contacted the consultant who completed the traffic impact assessment to verify receipt of new information and potential revisions to eastbound traffic along Wellington Street. The consultant confirmed that they 191*Z ITEM # s - 7 Council M46-M Ybm!r�ia goodcor¢tjwW . were aware of the 65 percent west end customer traffic reported by Longos, but have not received any documentation supporting the revisions. Their position at this time is that information currently on file for this application is the most up to date. The consultant confirmed that the percentage of new traffic that will be entering and exiting the site to or from the eastbound lame of Wellington Street is expected to be 25 percent of the total new traffic generated by this proposal. During the Saturday peak hour,'it is proposed that there could be up to 89 left turns per hour from Wellington Street to the site. This is equivalent to approximately one and a half cars per minute turning left. . This increase in left turns to and from the site at the proposed Wellington Street East intersection represents 15 percent of the exiting eastbound traffic for 2007, and approximately 4 percent of the existing traffic approaching this site along Bayview Avenue and Wellington Street from both directions. Wellington Street East Intersection Analysis Considering the significance of the proposed intersection on Wellington Street East, it was felt that revisiting the traffic management options for the Wellington Street access would benefit the decision making process. It is noted that this analysis does not include the option of an additional access point along Bayview Avenue as staff have previously reviewed this option and are in support of a right in/right out along Bayview Avenue. The Bayview Avenue access would improve traffic flow and reduce traffic through the Home Depot intersection. Further details can be found in the original report. In reviewing the Traffic Impact Assessment report, the consultant also developed traffic trip distribution assumptions based on residential uses in the area. This distribution identifies between 5 to 15 percent of the new traffic approaching the site from the west .along Wellington Street East with 80 percent of the traffic being generated. from the north and north/east areas. This distribution pattern is used throughout the report in assessing predicted traffic patterns.. The following options for a Wellington Street East access were considered in this review: 1. Right in/right out at Wellington Street. . 2. Full unsignalized intersection at Wellington Street, 3. Full signalized intersection at Wellington Street. 4. Right in/right out at Wellington Street with commitment to revisit full intersection in 5 years. 59PublicworkslGeneral Folders=9 Official Plan AmendmeS:\Public Works\General Folders1D09 Official Plan Amendment 2 Applicationsl2p00\2005 02 25 D09-02-05 memo Wellington Centre Median.doc 67 - councii ITEM # 8 - 8 Yara'reGogoaLcorsr�mrty - . Option 1 : Right in/right out at Wellinqton Street East As outlined in the GC Report No. PL08-012, this configuration will allow adequate access to. the site in conjunction with the existing access to the Home Depot site. Although an all -moves access may be beneficial, it was not deemed critical for the operation of the site. This option is also respectful of the existing centre median which, is a major gateway feature in the Town. A potential impact of this option is the creation of additional turns for eastbound. vehicles along Wellington Street as well as vehicles exiting the site to travel eastbound on Wellington Street. These additional turns will contribute to the overall performance of the two intersections along Bayview Avenue as vehicles are required to make two .additional left turns to access the site. Option 2• Full unsignalized intersection at Wellington Street East This option will allow for full access to the site from Wellington Street and will minimize additional turns that may be required in Option 1 for eastbound traffic on Wellington Street. The impact of this option is the requirement for potentially larger storage lengths and sight distances "which would reduce the overall median size and width. Although this option improves traffic movement for the site, it will negatively, impact the aesthetic aspects of the median and reduce the chances of vegetation survival in the median. Option 3: Full signalized intersection at Wellington Street East This option will increase intersection control at the Wellington Street access.and may increase the amount of median plantings that can occur as sight distances can potentially be reduced compared to an unsignalized intersection. Median disruption is similar to Option 2 and although the Proponent is.cornmitting to maximize tree plantings, there is increased risk of vegetation damage as the protective buffers diminish. This option is provided as an alternate to right in/right out. Understanding the need for customer traffic in the Proponent's decision making process, this option is intended to respect the existing gateway feature created by the centre median while allowing for future consideration of traffic flow needs as actual traffic patterns emerge. The proposal would include an option for reassessment of the traffic in a three to five year time frame and consideration of a full turn access should actual traffic conditions warrant the changes. The Proponent would post a letter of credit for the cost of the intersection improvement and would have the option of constructing the intersection based on service level criteria that would be developed in consultation with the Proponent. SAPublic WorksWeneral Folders\D09 Official Plan AmeotlmeS:\Pnbllc Works\General Folders\D09 Official Plan Amendment Appllcatlons\2008\2008 02 25 009-0$-05 memo Wellington Centre Medlan.doc -68- Council ITEM # yowY.i yg ed- A,r yr Conclusion In considering these four options, it is reported that the site will function satisfactorily without a full access intersection on Wellington Street East. By maintaining a right in/right out access on Wellington Street,.the centre median remains in place while allowing adequate access to the site. The Proponent would prefer a fully signalized intersection to allow for the most efficient traffic flow on site. There are traffic management benefits to a fully signalized intersection that may have an'overall benefit in the area but that may not be warranted based on the proposed traffic volumes. Economic growth and sustainability is a key strategic objective and approval of this proposal will further the realization of this objective. However, in achieving economic growth, due consideration must be given to the existing communities. This can.only be achieved through continuing the programs that support the objectives of community . character and historic culture. The Town and the Region contributed significant funding to create the current character of the Wellington Street Gateway. The value and significance of this feature should be permitted to continue to the benefit of the existing residents and can also serve. as an enhancing feature to the Proponents proposal. In the longer term, the need for a full turn intersection at Wellington Street East may emerge as warrants dictate. These needs would then be addressed in regional and local traffic planning strategies. Recommendation. It is therefore recommended that access from Wellington Street East be provided via a right in/right out access. A�_Z d nov iris, Director of Public Works Ext. 4371 S:\PublicWorks\General Folders\D09 Official Plan AmendmeS:\Public Works\General Folders=9 Official Plan Amendment Applications\2008\2008 02 25 009-02-05 memo Wellington Centre Median.doc - -69- Council - March 4, 2008 TOWN OF AURORA AURORA GENERAL COMMITTEEICOUNCIL REPORT No. PL08-012 SUBJECT: Proposed Alterations to the Wellington Street Centre Median Between John West Way and Bayview Avenue Associated with an application for site plan approval 15320 Bayview Avenue Holdings Limited 15320 Bayview Avenue, Aurora part of Lot 81, Concession.1, E.Y.S Files: 000-02-05 FROM: Jim Kyle; Acting Director of Planning and Development Services. DATE: February 19, 2008 RECOMMENDATIONS THAT the proposal by 15320 Bayview Avenue. Holdings Limited for a full -turns intersection on Wellington Street from the lands known municipally as 15320 Bayview Avenue and resulting changes to the centre median and landscaping along Wellington Street from Bayview Avenue to John West Way not be supported. THAT in order to facilitate the intent of the proposal by 15320 Bayview Avenue Holdings Limited to achieve enhanced access to. the subject lands, there is no objection to the inclusion in the site plan of a right-in/fight-out access from Bayview Avenue. THAT the Region of York be informed of the Town's position with respect to the proposal by 15320 Bayview Avenue Holdings Limited with respect to a full -turns intersection on Wellington Street; BACKGROUND At its October 26, 2007 meeting the General Committee received a delegation from Mr. Michael Rice, President of the. Rice Commercial Group and 15320 Bayview, Avenue Holdings Limited with respect to a proposal for a full- turns access from Wellington Street East to the commercial property, namely the Aurora Gateway Centre which is to be located on the northwest corner of Bayview Avenue and Wellington Street East. A key issue with respect to the proposed full -turns access to Wellington Street would be the impact of the intersection and associated turning lane requirements on the central median along Wellington Street between John. West Way and Bayview Avenue. The median was established by the Region of York with the financial support of the Town of -70- Council - March 4, 2008 ITEM #. 8 - 11 February 19, 2008 - 2 - Report No. PLO$-012 Aurora to establish an Important Town gateway and public realm element that promotes a sense of arrival to the community. General Committee received the comments of the delegate and referred the matter to staff for a report. This recommendation was adopted by Council at its October 23, 2007 meeting. A staff report on this matter was scheduled to be considered by General Committee at its December 4, 2007 meeting. On November 23; 2007, upon receipt of comments from the Region of York which did not support the proposed intersection, the applicant subsequently advised that they were suspending the project and requested that staff not bring forward the staff report to the December 4, 2007 General Committee meeting. On December21, 2007 the applicant provided an updated submission and requested that the proposal for a full turns intersection on Wellington Street be considered by the Town once again. Council -had previously received a report concerning the subject lands at its June 26, 2007 meeting. The report concerned applications submitted for site plan and zoning by-law amendment by 15320 Bayview Avenue Holdings Limited for the purpose of achieving a proposed multi -commercial development of up -to 86,500 sq. ft. of commercial space to include a grocery store anchor with attached retail/service commercial units, two free standing restaurants and a second retail/service commercial block. Council recommended that the implementing Zoning By-law 419-07.D be enacted and that subject to satisfactory review by the Site Plan Committee, the Director of Planning and the Development Services be authorized to execute a site plan agreement between 15320 Bayview Holdings Limited and the Town respecting the construction of a commercial centre with grocery store, restaurants and other retail.uses at the northeast corner of Wellington Street East and Bayview Avenue. Council had previously approved an Official Plan amendment for the subject lands that redesignated the lands from "Office Commercial' and a portion of the subject lands designated "Parks and Open Space" to "Community Commercial Centre Special' The subject application for site plan approval was submitted to Council for approval premised on a "right -in /right -out' only access to Wellington Street and a second proposed vehicular access to the site through the commercial block to the north from a full -moves, signalized intersection on Bayview Avenue. As part of the application review process, the proposed details of the access to. the site were circulated to Town departments and external agencies, including Central York Fire Services. The proposed access to the site was determined to be satisfactory from both a functional and safety perspective. In initial submission to the Town, the applicant had proposed to locate a right -in right -out access point onto Bayview Avenue in order to improve traffic circulation to and from the site. The applicant subsequently removed the direct Bayview Avenue access to the site -71- Council - March 4, 2008 ITEM # 8 - 12 February 19, 2000 - 3 - Report No. PL08-012 from the proposal based on feedback received by the applicant from Hydro One with respect to the costs involved in relocation of the Hydro pole placed on Bayview Avenue north of Wellington Street and the limited time period in which Hydro One would allow the work to proceed. The applicants submitted a revised proposal with a right-in/right out access onto Wellington Street and access from the adjacent lands to the north which contain a Home Depot and a full turn's intersection on Bayview Avenue. To implement the proposed northern access point, Application D10-02-07 was submitted to the Committee of Adjustment by Home Depot Holdings Inc. to grant an access Easement in favour of the adjoining lands to the south (Rice) over a portion of the subject lands. This application was approved by the committee of adjustment and no objections were received. As part of the application submission requirement, the applicant secured the services of Mark Engineering, a Transportation and Traffic Engineering consultant to provide an internal traffic study of the proposed development. The study, dated June 20, 2007 considered the limitation of access to Wellington Street to right -in /right -out and the connection from the Home Depot site to the north. The study concluded that the connection between the Aurora Gateway site and Home Depot site will be able to serve the expected traffic generated by the proposed development. On September 25, 2007, the applicant submitted details of. a revised site plan and elevations for the proposed development. The drawings submitted included reference to the deletion of the previously proposed free standing restaurants at the southeast corner of. the site and replacement with two free standing banks: Town staff are currently working with the applicant to refine the architectural design of the proposed banks to meet the""very high standard of urban design" for the gateway location as required in Official Plan Amendment 64 which came into force on August 30, 2006. PROPOSAL On October 22, 2007 a further revision -to the proposal was submitted to the Town to permit a full turns intersection onto Wellington Street. The proposed intersection would also provide full .moves access for the Aurora Toyota property to the south. The owner of the subject lands have requested the full -moves intersection on Wellington Street to accommodate a request from Longo's Inc., who are proposing to locate a grocery store within the subject development as the primary anchor tenant. The requested full access intersection on Wellington Street would require the removal of a significant portion of the median which is located "along the centre of Wellington Street between Bayview Avenue and John West Way. The inclusion of the median in the landscape works along Wellington Street was endorsed by Council at its. April 11, 2000 meeting and was completed in the fall of 2002, The median comprises a raised centre median complimented by unique landscaping, flagpoles, trees and distinctive street light fixtures. The median was constructed by the Region of York at the request of the Town of Aurora in 72 - Council.- March 4, 2008 ITEM # February 19, 2008 - 4 - Report No. PLOB-012 order to promote a "gateway concept" to the Town. The cost of the enhanced landscaping was shared between the Town of Aurora and the Region of .York. The Region has indicated that the overall streetscape beautification was implemented with financial contributions of approximately $850,000 from both the Town of Aurora and the Region of York. The specificworks associated with beautification of the median were implemented with financial contributions, approximately $300,000 from both York Region and the Town of Aurora. The Town's contribution to the cost of the median was approximately $146,000. Although this is substantially less than, the overall sum, it is noted that the primary visual element of the streetscape between Bayview Avenue and John West Way is the median. Additional costs, such as specialized lighting standards which are not located within the median were designed to complement the median. As part of the agreement with the Region, the Town has also assumed the costs of maintaining the median. The resulting median has successfully promoted a gateway into Aurora from the major access points to the east. The quality of the design of the raised planting beds in the median has been confirmed by the survival of all.planted vegetation over the five years since it has been installed. Details of the proposed full turns intersection on Wellington Street and the impact that the intersection would have on the median between Bayview Avenue and John West Waywas circulated to all departments and agencies. It has been confirmed by the Region of York that the requirements for a full moves access to Wellington Street would involve design parameters that would include a 165m site distance, with a left turn lane comprised of a 45m storage length and a 70m to 100m taper in each direction. The Region illustrated that the impact of proposed full turns intersection on the Wellington Street median would be significant. It would result in impacts to most of the median and would require removal of much of its special landscape features. Approximately 60% of the existing median would be impacted entirety including 80% of the specialized plantings and raised planters. The applicant has proposed to relocate trees and other special features in an effort to restore the appearance of the median; however, Town and Regional staff have indicated concerns about the potential impact on the overall design of the median and the gateway effect that it currently exhibits and the ability of vegetation to survive within the proposed redesigned feature. Anthony Longo, President and CEO of Longo Brothers Fruit Markets Inc. have provided the following rational for the request fora full -turns intersection on Bayview Avenue (Appendix E): (a} Based on our analysis of the market area, we expect 65% of consumers to arrive from West of our store. (b) We are expecting to generate 18,000 transactions per week, in addition to our team member traffic to get to the site, supplier trucks and other services required for our food store on a daily basis. -73- Council - March 4, 2008 ITEM # February 19, 2008 - 5 - Report No. PL08-012 (c) Greater than 50%of our consumer traffic is on Friday, Saturday and Sunday. These are likely the same peak hours for Home Depot and other retailers in the development to the North which we will be sharing. an access point from. (d) Convenience and the perception of safety are critical forconsumers when deciding where to shop. In short, expecting consumers from the West to make three (3) left turns — onto Bayview Ave, then left into the Home Depot development, then left to the interconnection between sites is unrealistic and short sighted. Not to mention that the interconnection was nevermeant to be a thoroughfare, but a convenience for consumers to shop between developments which will reduce traffic on the, municipal and regional roads surrounding the two developments. The applicant secured the services of Mark Engineering, to provide a supplement to their earlier traffic study of the proposed development related to the proposed full -turns intersection onto Wellington Street. Although. the earlier traffic study, dated June 22, 2007 based on the right-in/right-out only access to Wellington Street indicated that the connection between the Aurora Gateway site and the Home Depot site will be able to serve the expected traffic generated by the site, the subsequent report from Mark Engineering dated November 16, 2007 concludes that: A full movement access to Wellington Street will have a number of significant . benefits to the traffic operations in and around this site, and additional benefits will be afforded to the commercial site sharing this intersection to the south. All things considered, this full turns access will significantly improve traffic movements at this very busy and important intersection in the Town of Aurora. The Central Median along Wellington Street is an important Town gateway and public realm element that helps to define the street by promoting a sense of arrival to the area and reducing the perceived overall width of Wellington Street. Although Wellington Street at this location is a road under the jurisdiction of the Region of York, in view of the importance to the Town as a gateway and the Town of Aurora's financial contribution to the project to achieve the special landscaping treatment, the municipality has a significant stake in determining the future of this feature. Accordingly, the Region of York Transportation and Works department has indicated that they would follow the direction of the municipality with respect to this matter. On October 16, 2007 a presentation was made to the General Committee by representatives of Rice Commercial Group and 15320 Bayview Avenue Holdings Limited 74 - Council - March 4, 2008 ITEM # February 18, 2008 - 6 - , Report No. PL08-012 requesting the Town's support for a full turns access from their property onto Wellington Street, On October 17, 2007 a submission was received from the applicant by the Town Planning and Department providing details of the proposed full -turns intersection on Wellington Street from the lands known municipally as 16320 Bayview Avenue and resulting changes to the centre median and landscaping along Wellington Street from Bayview Avenue to John West Way were circulated to town staff and external agencies for comment. The comments are as follows: Region of York The Region of York, Transportation and Works Department reviewed the proposal which included site drawings, and renderings. The Region of York has indicated that it is technically feasible to create a non -signalized intersection at this location, however, the subject 165 m site distance with a left turn lane comprised of a 45m storage length and a 70m to 100 m taper in each direction would disturb approximately 66% of the total length of the median and result in removal of 80% of the specialized landscaping including two of .the three raised planters. The applicant inquired about the possibility of reducing the area of impact on the median through provision of a signalized intersection at this location. The Region has indicated that while the proposed intersection spacing of 235m does not warrant provision of a. signalized intersection at this location, based on the projected traffic calculations, should a full moves access be considered for this location it 'appears that the warrants for signalization would be met. It was noted, however that, in the event that signalization were provided, based on design speed and traffic volumes there would be no reduction in the extent of impact on the median. Asa comparison these parameters would be similar to. those used at the signalized John West Way intersection further to the west. While Town (Leisure Services) staff are of the opinion that any replacement landscaping in the median would not be viable or sustainable, the Region has indicated that in the event that such replacement landscaping were installed that it could potentially compromise the safety of the proposed non -signalized full turns intersection onto'Wellington. The proposed replacement landscaping plan does not meet regional standards for public safety and site distance and auxiliary lane taper lengths and would not be able to be included in the remnant. median as shown by the applicant. Another comment of the Region is that the streetscaping works installed on Wellington Street East between John West Way and Bayview Avenue are one of the prototype projects for streescape enhancement as part of the Great Regional Streets program administered by the Region of York. The proposed changes to the median would significantly depreciate the quality of.one of the most outstanding streetscaping projects in the Region, achieved through a partnership and cost sharing between the Region and local municipality and could set an unwelcome precedentfor other streetscaping initiatives in the future. -75- Council - March 4, 2008 ITEM # February 19, 2008 - 7 - Report No, PL08.012 Regional staff has indicated that the Region would be seeking compensation for its share of the cost of the median in the event that Aurora Council approves the full -turns intersection. Leisure Services The Town, Leisure Services Department has reviewed the proposed full turns intersection on Wellington Street and resulting changes to the centre median. Leisure services indicate that it does not approve of the changes to the median to support the full -moves intersection on. Wellington Street at the west end of the site at 15320 Bayview Avenue. Leisure Services also indicates that it questions if the proposal as submitted by the applicant effectively demonstrates the entire impact on the existing medians. Leisure Services also have the following comments about the proposed change to the median. i) Financial contribution by the Town, as well as significant amount of staff time wentinto the realization of the centre median and plantings. This was in response to Council's vision of Wellington Street east as a "Gateway" into the Town. The proposed restoration of the median east of the intersection is not consistent with the existing median design standards. The overall width of the existing median, including the raised 3.0 m planting strip was established (among other parameters) as a minimum width in order to provide sufficient rooting,zone and to mitigate the effects of salt contamination. The proposed renovated median does not meet these criteria, and we feel that much of the tree planting shown will not be viable in the long term. ifi) It was noted by the Region that additional stacking space is required for the turn lanes, over and above what is currently proposed. In our estimation, this will require the removal of 2 out of the 3 raised planted medians existing between John West Way and Bayview. As pointed out in sub -point Y) above, the median that is proposed lacks significantly in restoring what, will be lost. Based on the above, it is our opinion that removal of the medians will represent a significant step backwards in establishing Wellington Street as a gateway into the Town of Aurora. Leisure Services also provided comment regarding an additional impact on the proposed intersection at Wellington Street, which is the applicant's requirement for a right lane taper (westbound). This will necessitate the removal of boulevard landscaping and paving. Leisure services questions whether the right lane taper will be required if the proposal for the full moves intersection is deleted. The applicant has not clearly identified any removal -76- Council - March 4, 2008 ITEM # February 18, 2008 8 . Report No. PL08-012 or alteration of paving as a result of the proposed right lane taper into neither the subject site nor any mitigation. Public Works The proposed ail -moves intersection that has been proposed appears to be technically feasible, in that an intersection meeting the Region's requirement for storage lanes, tapers, etc., can be built. From a pure traffic engineering point of view it would be of some benefit to traffic operations for this site, a view that is noted in the comments from the applicants' traffic engineer. However, the all -moves access is not deemed to be critical for the operations of the site, only bbneficial. A right-in/right-out intersection on Wellington, as.well the possible right-in/right-out intersection on Bayview and the connection to the north to the Home Depot site, should provide.adequate access to this site. Also, constructing the all -moves intersection would result in the removal of most if not all of the upgraded centre median on Wellington Street, which is an urban design feature that Council and staff spent a considerable amount of time, effort, and money on as it is an integral part of the major gateway into the Town from the east. Central York Fire Services Central York Fire Services Department has reviewed the proposal both with and excluding the proposed full turns intersection and the impact on the Fire Service's ability to deliver services to the site; and have provided the following comments regarding the proposal: Access to the site.usinp right-in/right-out only access Access to- the site using the proposed access on the north side of Wellington and on the west side of Bayview would pose no operational concerns for the first vehicle, or the third vehicle or Platoon Chief. The only vehicle negatively affected by the median on Wellington Street would be the second vehicle coming eastbound along Wellington Street. I have reviewed the current situation with regards to the median with our Suppression Division. There is a section of the median, a very short distance west of the proposed access to the subject site, which is lowered to allow for emergency vehicles to cross the median. This section has three flag poles interspersed across the lowered median that are approximately 8 metres apart. Central York Fire Services vehicles can negotiate this barrier as it is, however, it would be much preferred if the clear spade between the flag poles -could be increased to facilitate the crossing. This emergency access meets the operational needs of Central York Fire Services. Note that snow removal of these types of emergency access does need to be ensured. -77- Council. - March 4, 2008 ITEM # February 19, 2008 - 9 - Report No. PLOB-012 The recent proposal for an opening through the median would improve the ease of access to the subject site for the second responding vehicle. Economic Development It is the opinion of Economic Development Office that the central median along Wellington Street East is a significant gateway feature. This feature will become more significant in the future with the completion of the Gateway Sign at the 404 entrance/ exit area. Having the new Gateway sign, the 'open space" boulevard feature adjacent to the Magna lands and the Wellington Street median, will, in total, provide a consistent and continuing gateway feature from the new commerciallindustrial area of Lesliel404 towards the older, historic part of Aurora. Since all commercial developments along Bayview Ave. are oriented towards access along Bayview Ave., the Economic Development Office would ask the applicant to investigate the possibility of aRight.ln/Right Out turn intersection along Bayview Ave. Having the two right in/right out turn intersections along Bayview and Wellington, the Economic Development Office believes that there would be sufficient access for this commercial development. In summary, it is the opinion of the Economic Development Office that the access on Wellington Street East remain a Right In/Right Out turn intersection. To reduce the applicants concern that the proposed access to the subject lands is insufficient, Town staff contacted Hydro One to explore the possibility and determine the challenges involved with the creation of a direct right-in/right-lout access to the site from BayviewAvenue as per the original submission. Hydro one advised that the costs and requirements would be as follows: 1) Costs to relocate the pole: $60,000 to $100,000 2) Penalty if work not done on May 24 $60,000 if completed in summer and fall $120,000 if completed in the winter. 3) Since the relocation of the pole would create two deflections in the line, Hydro One would need to install two additional poles on the east side of Bayview to stabilize the line on the west side of Bayview Avenue. The provision of access onto Bayview Avenue could be achieved at a low end cost of between $60,000 to $160,000. This figure is comparable to the $145,000 invested by the Town to the total combined cost of $300,00 for the subject median and is considerably less than $850,000 invested by the Town and Region in all' enhanced streetscaping on Wellington Street between John West way and Bayview Avenue. -78- Council - March 4, 2008 ITEM # February 19, 2008 -10 - Report No. PL08-012 Town staff has received feedback with respect to a potential right-in/right-out access onto BayviewAvenue from Town Staff and external agencies (Hydro One and Region of York). An access at this location would be supportable. . Leisure Services has indicated no concerns with the provision of an access onto Bayview Avenue and that the impact on existing landscaping either through the access or the installation of guy poles on the east side of Bayview would have a relatively minor impact. Town Staff has provided information to the applicant with respect to a potential Bayview Avenue access and suggested that it might be considered as an option to improving access to the site and reducing the concerns of the proposed anchor tenant. Planning Department It is the opinion of Planning and Development Services Departmentthat the central median along Wellington Street East is a significant gateway feature which should be retained. The median a key first component of long range planning goals of the Town as outlined in Vision 2016 to provide "deliberately conceived gateways to welcome travellers along the major access routes to the Town". The major emphasis of this vision is Wellington Street which is envisioned to become a "highly visible and accessible eastern entryway to the Town and a key structural component and mixed use activity area for the Town's expanding urban area east of BayviewAvenue". It further states that "The Town will strive to ensure that this street does not develop into a strip or highway commercial area." The establishment and maintenance of streetscapes and vistas is consistent with the, goals, objectives, and policies of the Official Plan as outlined as follows: - In Section 3.9 Urban Design, objectives it states that Aurora will "Encourage attractive. and safe public. spaces, ,such as streetscapes, gateways .to the community, vistas, open spaces and heritage areas." . The Wellington Street Median is the best example of urban streetscaping and a civic gateway in the Town of Aurora and possibly the Region of York. As a demonstration of this, the Aurora median is featured on the cover of a Regional guide to streetscaping and the Aurora median is used as a demonstration of a model example of streetscape beautification to other communities in the Region. The Wellington Street median is the result of an effort on the part of the Town of Aurora to beautify Wellington Street, the primary gateway into the centre of the Town of Aurora and to the Town Hall The existing section represents the core section of an overall streetscape enhancement program for Wellington Street. Ultimately it is intended that there will be other streetscape beautification installed on W011ington Street to the east of Bayview Avenue and the Town currently has an improvement project underway installing new light standards, sidewalks and bike paths. This would be intended to be compatible with the design established between BayviewAvenue and John West Way. A depreciation -79- Council - March 4, 2008 ITEM # February 19, 2008 -11 - Report No. PL08-012 in the quality of design of this section of the median could impact the realized design for the remainder of the street. While there would be some streetscaping remaining along Wellington Street with the reduction in size and removal of almost all features from the Centre Median, the focal point. and most substantial element of this streetscaping is the median. If it were to be removed it would significantly depreciate the quality of design of the overall streetscape. In the even that signalization were installed, the quality of design of the streetscape would be further reduced. While the applicants and tenant have advised of their desire for a full turns intersection on Wellington Street, very little in the way of justification has been provided which would demonstrate that this type of business could not survive in this location. A review of the .subject parcel reveals that even without the full -turns access onto Wellington Street it has a number of significant advantages. The primary advantage of the site is that it is located at one of the most visible corners in the Town. The provision of a right -in right -out access onto Wellington Street would provide. easy access to the site for people coming to the Town from its, major access point the 404/Aurora Road interchange, Furthermore, direct right -in, right -out access onto Bayview Avenue would provide easy access to the site from travellers to the north and the third point of access, the interconnection between the Home Depot lands and the subject lands, would provide a convenient access to those travelling between various commercial establishments on the west side of Bayview Avenue. In comparing the accesses available to the subject lands, to others on Bayview, it is evident that it would be no more difficult for travellers to access the subject lands than it would be to access any of the major businesses that are located along Bayview such as Home Depot, Zellers, Cineplex, Sobeys, Shoppers. Drug Mart and the Great Canadian Superstore, A key factor in successful community development is to plan for the long term. The Wellington Street median is an example of a major civic beautification feature that Aurorans would enjoy over the long term and a model for future streetscape beautification efforts in the Town and Region. In comparison, the reason for the proposed removal of the core beautification elements within the median is to provide enhanced but not required access to a proposed retail grocery store. Retail stores are generally not a use which can be counted upon to remain unchanged over the long term. Factors such as changes in retailing models, corporate takeovers, competitions from other stores and attraction to relocate to newer retail areas may contribute to a relatively short lifespan for retail establishments before the store is either closed, relocated to another site or downgraded to a different model of retail store as the former Sobey's on Yonge Street in Aurora was converted to a Price Chopper and later closed altogether. . .s0- Council - March 4, 2008 ITEM # February 19 2008 -12 - Report No. PL08-012 OPTIONS At the General Committee Meeting, taking into consideration the comments from staff and residents, Council has the option of: 1. As stated in the recommendations of this report. 2. Supporting the applicant's proposal fora full -turns non- signalized intersection along Wellington Street designed in accordance with the specifications outlined by the Region of York. The required stacking and tapers that would be required to accommodate the proposed intersection would result in approximately 65% of the total length of the median and result in removal of 80% of the specialized landscaping. Both Town and Regional staff are of the opinion that the proposed replacement landscaping by the applicant in the median would not be viable and would not meet regional standards. In the event that the applicants were successful in achieving a full -turns access onto Wellington Street Town and Regional staff would recommend that there is compensation granted by the proponent to the community and region for the loss of earlier investment in the median. FINANCIAL IMPLICATIONS There would be no financial obligations to the municipality with respect to a proposal for a full -turns intersection either Wellington Street or Bayvew Avenue since all construction costs would be incurred by the applicant. The Town of Aurora would however lose much of its previous investment of $145,000 which it contributed to the Region to facilitate the completion of the median plus the investment in staff time that was undertaken to develop the median plan and the cost of ongoing maintenance of the median over the past 5 years. The Region of York indicates that the median was implemented with financial contributions from both York Region and the Town of Aurora which totalled approximately $300,000. This total investment of Regional and Town monies would be lost. Additionally, the cost of the entire streetscape beautification between John West Way and .Bayview was .achieved at a cost of approximately $850;000 with the median as the focal point of this plan. With the median removed the result of the $850,000 investment would be significantly depreciated. The applicant has indicated that a decision of Council to deny the proposal would delay the completion of the subject development and could result in a loss of taxation revenues for the municipality. Given the desirability of Aurora as a location for business to locate and the prominence of this corner location it is unlikely that this site would remain undeveloped indefinitely. CONCLUSIONS The Central Median along \Wellington Street is an important Town gateway and public realm element that helps to define the street by promoting a sense of arrival to the area -81- Council - March 4, 2008 ITEM # February 19, 2008 _ -13 - Report No. PL08-012 and reducing the perceived overall width of Wellington Street. Although Wellington Street at this location is a road under the jurisdiction of the Region of York, in view of the importance to the Town as a gateway and the Town of Aurora's significant financial contribution to the development of the feature and its ongoing maintenance, the median is a feature of significant interest to the Town of Aurora. Regional Staff have reviewed the proposed full -turns intersection and have concluded that while it is technically feasible to create a non -signalized intersection at this location, the technical requirements of this median (165 m site.distance with a left turn lane comprised of a 45m storage length and a 70m to 100 m taper in each direction) would disturb approximately 60% of the total length of the median and result in removal of 80% of the specialized landscaping. The applicants have proposed replacement landscaping however, due to the presence of the intersection and resulting tapers and stacking areas, Town Staff is of the opinion that the planting would not be viable and secondly, Regional Staff would have concerns with the impact of the relocated vegetation on the ability of cars to make a safe left turn onto Wellington Street. . The median was implemented with financial contributions from both York Region and the Town of Aurora which totalled approximately $300,000. This investment would be lost if the intersection were installed on Wellington Street as would a significant civic beautification measure in the form of theplanted median. Additionally, the cost of the entire streetscape beautification between John West Way and Bayview was achieved at a cost of approximately $850,000 with the median as the focal point of this plan. With the median removed the result of the $850,000 investment would be significantly depreciated. The applicant has not demonstrated adequately that the proposed development on the subject lands could not function with the access points as approved by Council. The applicants engineering consultant provided justification which supported this at the time of the site plan circulation. In addition; it is in the mandate of the Town to look at the long term. This is outlined in objective 61 of the Town of Aurora's Strategic Plan which states "Plan for the future to continue controlled and well planned growth" to support the Goal of promoting a sustainable community that respects its historic culture and character. The implementation of the Wellington Street median was an example of long-term planning. This major civic beautification feature is intended to be enjoyed by Auorans and visitors over the long term and serve as a model for future streetscape beautification efforts along Wellington Street and elsewhere in the Town and Region. Town, Regional and Hydro,One staff has indicated their support for the provision of a right- in/right-out access on Bayview Avenue in order to provide the applicant with the opportunity to further improve the access to the site. In consideration of the significant negative impacts that the proposed intersection would cause on the median, the town's past investment in the project as a civic beautification -82- Council - March 4, 2008 ITEM # 8 - 23 February 19, 2008 -14- Report No. PL08-012 measure, the fact that the applicant could achieve a measure of improved access to the site.through a direct connection to Bayview Avenue, and the fact that the applicant has not provided sufficient justification that the subject development could not function properly without the full -turns access, staff are of the opinion that the proposed full -turns intersection should not be supported. LINK TO STRATEGIC PLAN ' The Strategic Plan contains objectives to promote a sustainable community that respects its historic culture and character. and embraces diverse cultural development and renewal in harmony with sound environmental management and business development activity. The maintenance of the Wellington Street East Median between Bayview Avenue and John West. Way will facilitate this objective through the maintenance of an important municipal gateway and civic beautification project. The Strategic Plan also contains objectives to plan for the future to continue controlled and well planned growth. The implementation of the Wellington Street median was an example of long-term planning for the Town of Aurora. ATTACHMENTS Figure 1 - Location Map Figure 2 -Aerial Photograph of the Median on Wellington Streetfrom Bayviewto John West Way with proposed modifications indicated. Figure 3 - Site plan of proposed alterations to median. Figure 4 = Axometric view of proposed alterations to the Wellington median. Figure 5 - Axometric view of proposed alterations to the Wellington median. Figure 6 - Photographs of the Median . Appendix A - Letter from Anthony Longo, Longo Brothers Corporation. PRE -SUBMISSION REVIEW Management Team, February 5, 2008 Prepared by: Michael Seaman, Community Planner, Ext. 4351 Jim Kyle .IP, RPP hn S. Rogers Acting "tor and Development Chief Administrative Officer Services -83. m > m f6 0 a N w a y m ro aniaq �oNoZ o 0 N O M O 2, C y 3NNSAV M31 t ii:Y;i'.•: O LLI uj uj :Ri �:.:: ;i1%�:•' :a.':''3::"Fby:d::�y. :?iV. :::n:::•:�}'�: Jd:::.:, p/ .� 1",i`': �°!�'"�'�'i'rit4.•r[ :'i'. �:; ;rig, --_------ aop!aaoDoJPAH s a d W }inoq pooMaIpueg ~ [CIC v a CDw W Wo ; r O�00 ppd e � r �4p1 N 9)o gkT-:FB Jay eee z Owt�+ HARM ?tliA b a•oAEG 'p�' $NN� 4+ Q WON b g°g l z 'S }„N o a o r y g, ,S`yjJ$2N�40tioON �' s µ �G d > t>. .ur � 91 "� r ��'F� "'� `;. 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