AGENDA - Council - 20080122AuRoRA
COUNCIL MEETING
AGENDA
NO.08-01
TUESDAY, JANUARY 22, 2008
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
18/01 /08
AuRoRA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 08-01
Tuesday, January 22, 2008
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
III OPEN FORUM
IV ADOPTION OF MINUTES
Council Minutes of December 11, 2007, Meeting Number 07-32 pg. 1
Special Council - Public Planning Minutes of December 12, 2007, pg. 13
Meeting Number 07-33
RECOMMENDED:
THAT the Council minutes from meeting number 07-32 and the Special
Council - Public Planning minutes from meeting number 07-33 be adopted
as printed and circulated.
V PRESENTATIONS
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Council Meeting No. 08-01 Page 2 of 6
Tuesday, January 22, 2008
Vll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Vlll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
IX DELEGATIONS
(a) Mr. Jason Chee-Aloy, Procurement, Electricity Resources, pg. 17
Ontario Power Authority
Re: Update on the Northern York Region Electricity Supply
(b) Mr. Philip Dodgson of Sport Aurora pg. 29
Re: Information Regarding the Sport Aurora Group
(c) Mr. David Tomlinson and Mr. Gordon Barnes pg. 31
Members of the Environmental Advisory Committee
Re: Community Wildlife Park Master Plan
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
Xll READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-law be given 3rd reading and enacted:
4981-07.P BEING A BY-LAW to amend the Pet Licensing pg. 86
Fees in the Town's Dog and Cat By-laws
THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and
enacted:
4966-07.T BEING A BY-LAW to establish highways on pg. 89
Part of Blocks 10 and 14 Plan 65M-3072
(Aurora Facility Inc.)
4968-07.T BEING A BY-LAW to assume aboveground pg. 91
and belowground municipal services; to
assume certain lands; and to establish
highways (Prato Estates — Phase I & II)
Council Meeting No. 08-01
Tuesday, January 22, 2008
Page 3 of 6
4974-07.D BEING A BY-LAW to subject of By-law to be
amend By-law No. 2213-78, as amended,
being the Zoning By-law of the Town of
Aurora
(Part Lot 16, Concession 2 EYS, File: D14-
01-07)
4976-07.D BEING A BY-LAW to designate a certain
Property as being of Historical and/or
Architectural Value or Interest "Brooklands"
- The Sheppard Estate House & Grounds,
93 Industrial Parkway South
4977-07.D BEING A BY-LAW to designate a certain
property as being of Historical and/or
Architectural Value or Interest 'The Aurora-
Whitchurch-King War Memorial and Peace
Park", 14659 Yonge Street
4986-081 BEING A BY-LAW to authorize temporary
borrowing by the Corporation pending the
receipt of Municipal revenues, pursuant to
Section 407 of the Municipal Act, 2001, SO
2001, c. 25 as amended
4987-08.F BEING A BY-LAW to levy an Interim Property
Tax Rate for the taxation year 2008
4988-085 BEING A BY-LAW to establish a schedule of
fees for applications, permits, the sale of
Town publications, and to prescribe service
charges for administrative matters
4989-08.0 BEING A BY-LAW to confirm actions by Council
resulting from the meeting of January 22, 2008
4990-08.H BEING A BY-LAW to subject of By-law to be
Appointment - By-law Officers
(S. Munoz and W. Davis)
4991-08. BEING A BY-LAW to Amend By-law 4321-01.P
Being a By-law to Regulate the Provision of
Fire and Emergency Services, and to
Establish a Consolidated Fire and
Emergency Services Department.
(Establishment of the Consolidated Aurora
and Newmarket Fire Department)
pg. 93
pg. 97
pg. 107
pg.113
pg. 115
pg. 117
pg. 125
pg. 127
pg. 129
Council Meeting No. 08-01 Page 4 of 6
Tuesday, January 22, 2008
XIV CLOSED SESSION
Labour Relations
THAT Council resolve into a Closed Session to consider a Labour
Relations matter pertaining to collective bargaining with CUPE.
XV ADJOURNMENT
Council Meeting No. 08-01
Tuesday, January 22, 2008
Page 5 of 6
1
2.
3.
AGENDA ITEMS
Special General Committee Meeting Report No. 08-01
Monday, January 7, 2008
RECOMMENDED:
pg. 45
THAT the report of the Special General Committee Meeting No. 08-01 be
received and the recommendations carried by the committee be adopted.
Special General Committee Meeting Report No. 08-02 pg. 47
Tuesday, January 8, 2008
RECOMMENDED:
THAT the report of the Special General Committee Meeting No. 08-02 be
received and the recommendations carried by the committee be adopted.
General Committee Meeting Report No. 08-03 pg. 51
Tuesday, January 15, 2008
RECOMMENDED:
THAT the report of the General Committee Meeting No. 08-03 be received
and the recommendations carried by the committee be adopted.
4. PL08-004 — Zoning By-law Amendment Application pg. 65
Boland & Farrell
130 Industrial Parkway North
Part of Lot 103, R.P.246
File: D14-01-07
0j0K61101IIAIN►111:1111
THAT Council enact Implementing Zoning Byelaw Amendment 4974-07.D.
5. PL08-005 — Stewart Burnett Park
RECOMMENDED:
pg. 71
THAT Council direct staff on the preferred option pertaining to the
construction of playground equipment and playing fields within Stewart
Burnett Park.
Council Meeting No. 08-01
Tuesday, January 22, 2008
Page 6 of 6
6. Memorandum from the Manager of Engineering Services pg. 77
Re: Anti -Whistling - Update Related to York Region
RECOMMENDED:
THAT the memorandum from the Manager of Engineering Services
regarding anti -whistling - update related to York Region, be received for
information.
7. Memorandum from the Mayor pg. 79
Re: 2008 Year of Arts, Culture and Heritage in Aurora - Logo
RECOMMENDED:
THAT the memorandum from the Mayor regarding 2008 Year of Arts,
Culture and Heritage In Aurora - Logo, be received for information.
8. Memorandum from the Mayor pg. 83
Re: Staff's Pending List of Council Directions
RECOMMENDED:
THAT Council provide direction on this matter.
9. Extract from Leisure Services Advisory Committee Meeting 08-01 pg. 85
Thursday January 17, 2008
17. Ms Sandra Humphries
Canada Day Parade Proposal (ADDED DELEGATION)
THAT the proposal presented by Ms Sandra Humphries be referred to
staff for a report to the February 21, 2008 LSAC meeting; and
THAT the Canada Day Parade Sub -Committee meet with staff to
discuss this matter further prior to the February 21, 2008 Leisure
Services Advisory Committee meeting.
18. Recommendation from Closed Session
Appointments to the Canada Day Parade Sub -Committee
THAT the following people be appointed to the Canada Day Parade
Sub -Committee:
Carolyn Barclay, Tracey Cox, Melissa Hrychuk, Sandra Humfryes,
Margaret Kingerski , Merilyn McCart, Cynthia Proctor, Sher St.
Kitts, and Pat Stade.
Council - January 22, 2008
AuRoRA
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 07-32
Council Chambers
Aurora Town Hall
Tuesday, December 11, 2007
ATTENDANCE
COUNCIL MEMBERS . Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, Marsh,
McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Serviceslfown Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary
Deputy Mayor McRoberts assumed the Chair in the absence of Mayor Morris and
called the meeting to order at 5:45 p.m.
CLOSED SESSION
Legal and Labour Relations Matters
Moved by Councillor Marsh Seconded by Councillor Buck
THAT Council convene into a Closed Session to consider legal and labour
relations matters.
CARRIED
Council recessed at 5:4a p.m.
Deputy Mayor McRoberts vacated the Chair, Mayor Morris assumed the Chair.
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council reconvene at 7:13 p.m.
CARRIED
DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared a pecuniary interest in the additional delegation -
(d) pertaining to Dr. G.W. Williams Secondary School, by virtue of the York
Region District School Board being his employer. Councillor McRoberts did not
take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
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Council - January 22, 2008
Council Meeting No. 0732
Tuesday, December 11, 2007
Page 2 of 12
APPROVAL OF AGENDA
Moved by Councillor Buck
Seconded by Councillor MacEachern
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
D Delegation c) - Mr. Claudio Brutto, Brutto Consulting
Re: Item 10 - PL07-150 and By-law 4964-07.D
Draft Plan of Subdivision & Zoning Amendment Stefano
and Rose Polsinelli
➢ Delegation d) - Mr. Dan Revington
Re: Dr. G. W. Williams Secondary School
D Added Item 15 -Memorandum from the CAD
Re: Donation of Naming Rights Southlake Regional Health Centre
Foundation Gala
CARRIED
111 OPEN FORUM
None
IV ADOPTION OF MINUTES
Council Meeting Minutes of November 27, 2007, Meeting 07-30 and Special
Council -Public Planning of November 28, 2007, Meeting 07-31
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the third item in the New BuslnesslGeneral Information -
Councillors section of the Council Meeting Minutes from meeting 07-30 -
be amended to read as follows:
Councillor MacEachern asked whether or not there was signage in
place at the Town owned 404 Lands for sale. The CAO advised
that he would investigate the matter.
THAT the Council Meeting Minutes from meeting 07-30, as amended, and
the Special Council - Public Planning Minutes from meeting 07-31 be
adopted.
CARRIED
V PRESENTATIONS
None
VI . PUBLIC SERVICE ANNOUNCEMENTS
Mayor Morris advised that the National Defence and the Canadian Armed Forces
conducted an emergency preparedness exercise drill in Aurora from December
6, 2007 through to the December 10, 2007. Mayor Morris congratulated the staff
of the Leisure Services Department, the Public Works Department and the
Central York Fire Services staff for their valuable assistance with the military
exercise this past weekend.
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Council - January 22, 2008
Council Meeting No. 07-32
Tuesday, December 11, 2007
Page 3 of 12
Mayor Morris advised that Operation Red Nose will be in operation again this
year and encouraged people to take care when enjoying the festivities of the
season, not to drink and drive and to call for a ride if they feel they are unable to
drive safely.
Mayor Morris advised that there will be a party in celebration of the retirement of
Sue Seibert, Director of Planning and Development, taking place on Monday,
December 17, 2007.
Councillor Gaertner thanked the Mayor for attending the Hanukkah celebration at
the Town Hall on Sunday December 9, 2007.
Councillor McRoberts reminded Council and attendees that the Town of Aurora is
coordinating the annual Salvation Army Christmas Kettle Drive and anyone
wishing to volunteer should call Info Aurora at 905 727-8214.
Councillor Granger advised that the Aurora Christmas Dream is pulling together
with the assistance of the many corporations and individuals who are
volunteering their time, materials and services. Councillor Grangers advised that
this will be a traditional holiday celebration for many Aurora residents and
families who are in need of support during the holiday season.
Councillor Marsh commended the Colonel G. C. Mann, Major Fred Moore
Lieutenant Colonel Bruce McCullough and the troops involved in Operation
Steadfast, adding that the experience was thoroughly informative and reassuring.
VD DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 5(6), (8), (14), (15), 6, 7, 8, 9, 10, 11, 12, 13 and 14 were identified for
discussion.
Vill ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same!
Special General Committee Meeting Minutes No. 07-47 Thursday,
November 22, 2007
THAT the minutes of the Special General Committee Meeting 07-47 on
Thursday, November 22, 2007, be received and the recommendations
contained therein be adopted.
2. Special General Committee Meeting Minutes No. 07-48 Monday, November
26,2007
THAT the minutes of the General Committee Meeting 07-48 on Monday,
November 26, 2007, be received and the recommendations contained
therein be adopted.
3. Special General Committee — Audit Committee Meeting Minutes No. 07.49
Tuesday, November 27, 2007
THAT the minutes of the Special General Committee Meeting 07-49 on
Tuesday, November, 27, 2007, be received and the recommendations
contained therein be adopted.
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Council - January 22, 2008
Council Meeting No. 07.32 Page 4 of 12
Tuesday, December 11, 2007
4. Special General Committee Meeting Minutes No. 07-50 Saturday, December
1, 2007
THAT the minutes of the Special General Committee Meeting 07-50 on
Saturday, December 1, 2007, be received and the recommendations
contained therein be adopted.
CARRIED
IX DELEGATIONS
(a) Mr. Charles Sequeira of the Town of Aurora Seniors' Association
Mr. Charles Sequeira, on behalf of the Aurora Seniors' Assocation, presented
Council with the second instalment toward the capital debt relative to the Aurora
Seniors' Centre, in the amount of $58,079.83.
Moved by Councillor MacEachern Secondedby Councillor McRoberts
THAT the presentation from the Seniors' Centre Association and second
instalment toward the capital debt relative to the Aurora Seniors' Centre, in
the amount of $58,079.83, be received with thanks on behalf of the Town
of Aurora.
CARRIED
(b) Mr. Mike Springford, Chair - Site Selection Committee Habitat for
Humanity York Region
Mr. Mike Springford presented a video to illustrate the concept and the benefits
of the Habitat for Humanity Program for individuals and the community as a
whole and outlined how Habitat York Region fits in with municipal, regional, and
provincial affordable housing policies. Mr. Springford requested that Council
consider the donation of any municipal surplus lands which may be used for this
program and also consider waving development charges and building permit fees
to help offset the costs involved in this type of building project.
Moved by Councillor Granger Seconded by Councillor Wilson
THAT the comments of the delegate be received and referred to Planning
& Development Services to review and provide additional information and
possible locations.
CARRIED
(c) Mr. Claudio Brutto, Brutto Consulting
Re: Item 10 - PL07.150 and By-law 4964-07.D
Draft Plan of Subdivision & Zoning Amendment Stefano and
Rose Polsinelli - Added Item
Mr. Claudio Brutto advised that the applicant is in full support of the staff report
and recommendations and urged Council, to approve the application and allow
staff to continue with the process.
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the comments of the delegate be received for information and that
Item 10 be brought forward for discussion.
CARRIED
M,E
Council - January 22, 2008
Council Meeting No. 07-32 Page 6 of 12
Tuesday, December 11, 2007
10. PL07-160 - Draft Plan of Subdivision and Zoning By-law
Amendment Applications
Stefano and Rose Polsinelll
14675 Bayview Avenue, Aurora
Part of Lot 16, Concession 2, E.Y.S
Files D12-01-1A & D14.04-01
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the proposed Plan of Subdivision D12-01-1A prepared by Brutto
Consulting dated April 31 2006, revised October 24, 2007, including a
neighbourhood park, be draft approved subject to the Schedule of
Conditions of Draft Approval, attached hereto as Appendix "A", being
fulfilled prior to final approval; and
THAT 61 units of sewage and water capacity be allocated to the Polsinelli
lands, described as Part of Lot 16, Concession 2, East of Yonge Street;
and,
THAT Council enact Implementing Zoning By-law 4964-07.13.
CARRIED
Councillor McRoberts, having previously declared an interest in Delegation (d), did not
take part in the vote called for in this regard.
(d) Mr. Dan Revington
Re: Dr. G. W. Williams Secondary School - Added item
Mr. Dan Revington thanked Council for supporting the residents in their
requests that the York Region District School Board reconsider their plans
to move Dr. G. W. Williams Secondary School to a new location.
Mr. Revington advised that the York Region District School Board has
announced that they have decided to keep the current location for the Dr.
G. W. Williams Secondary School and purchase land for a new school as
well. Mr. Revington advised that the residents he represents are very
pleased with this outcome and feel that it was the support and
encouragement from the Mayor and Members of Council who helped
make this happen.
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the comments of the delegate be received for information.
CARRIED
CLOSED SESSION
Legal Matters
Moved by Councillor MacEachern Secondedby Councillor Wilson
THAT Council convene into a Closed Session to receive legal advise.
CARRIED
Council recessed at 8:30 p.m.
Movedby Councillor MacEachern . SecondedbyCouncillorGaerfner
THAT the meeting reconvene in public session at 9:45 p.m.
CARRIED
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Council - January 22, 2008
Council Meeting No. 07-32
Tuesday, December 11, 2007
Page 6 of 12
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the Director of Corporate Services be directed to contact the
Information Privacy Commissioner to request that an interpretation be
provided with regard to the release of telephone logs; and
THAT the Mayor be directed to send a letter on behalf of Council, to
former Mayor Tim Jones, requesting further information related to the use
of the telephone logs.
On a recorded vote the motion was CARRIED
YEAS:? NAYS:2
VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Marsh,
McRoberts, Wilson and Mayor Morris
VOTING MAYS: Councillors. Buck and Collins-Mrakas
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Items 6 and 9 be brought forward for consideration at this time.
CARRIED
6. FS07-054 - Consulting Service for Business Plan and Strategic Plan for the
Aurora Heritage Centre
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the Town of Aurora accept the proposal from Novita Interpares
Limited for the preparation of a Business Plan for the Aurora Heritage
Centre, and subject to receiving Canadian Arts and Heritage Sustainability
Program funding, Novita also be contracted for the preparation of a
Strategic Plan and Training and Development for the Aurora Heritage
Centre, and
THAT the Arts and Culture Committee be the steering group for this
project.
CARRIED
8. LS07.047— Aurora Heritage Centre —22Church Street -Construction
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT Council approve the award of construction renovations for the
Aurora Heritage Centre - 22 Church Street to Rutherford Construction
Incorporated based on tender results of LS2007-92 in the amount of
$2,184,408; and
THAT Council approve an additional contingency allowance of 10% of the
base bid amount, $218,440, to account for additional work and potential
changes to the contract.
CARRIED
Council - January 22, 2008
Council Meeting No. 07-32
Tuesday, December 11, 2007
Page 7 of 12
Moved by Councillor MacEachem Seconded by Councillor Gaertner
THAT Item 14 be brought forward for consideration at this time.
�IJ:7:7f.�7
14. Memorandum from the Chief Administrative Officer
Re: Ontario Power Authority - Request for Proposal
Moved by Councillor Buck Seconded by Councillor Granger
THAT the memorandum from the Chief Administrative Officer regarding
Ontario Power Authority - Request for Proposal be received for
information; and
THAT the Ontario Power Authority be invited to appear before
General Committee to provide additional information on this matter.
CARRIED
6. General Committee Meeting Minutes No. 07-52 Tuesday, December 4, 2007
(14) PW07-046 - Recycling Services In Public Spaces
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT Council receive report PW07-046, regarding the provision of
recycling services in public spaces; and
THAT Council direct staff to further investigate all of the options outlined In
report PW07-046, and report back to Council prior to the 2008 Budget
deliberations with further details and budget impacts for the options; and
THAT, for 2008, staff be directed to proceed to Implement Option °D", to
placard all existing waste receptacles in public areas to. help deter
recyclable materials going to landfill; and
THAT report PW07-046 - Recycling Services in Public Spaces be referred
to the Environmental Advisory Committee for information on their January
2008 agenda. -
CARRIED
(8) 1-807-046 - Department of Leisure Services - Sports Field Use Policy
Moved by Councillor Gaertner Seconded by Councillor Buck
THAT the General Committee endorse the revised Sports Field Use
Policy for implementation prior to the commencement of the 2008 playing
season, subject to any comments or revisions as recommended by the
General Committee
CARRIED
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Council - January 22, 2008
Council Meeting No. 07-32
Tuesday, December 11, 2007
Page 8of12
Mayor Morris relinquished the Chair to Deputy Mayor McRoberts in order to participate
freely in the discussion during consideration of items 6 and 15.
(6) CS07-046 — 2008 Pet Licensing Fees
Moved. by Mayor Morris Seconded by Councillor MacEachern
THAT report CS07-046 - 2008 Pet Licensing Fees be received for
information; and
THAT the proposed amending by-law be presented at the Council meeting
of December 11, 2007, and
THAT an Information item be placed on the town website and in the Era
Banner Notice Board informing residents of the proposed change to the
animal control contractor, as well as the proposed change to the pet
licensing fees; and
THAT door to door canvassers who sell pet licenses be instructed to
distribute a flyer to each household which includes the following
information!
➢ Phone number for animal control
➢ Hours of operation for animal control
➢ List of services provided by animal control
➢ The cost of the contract for animal control
➢ Information regarding the leash -free dog park
➢ Information regarding the ability to purchase a pet license in person at
Town Hall
➢ Any additional information which staff deem appropriate; and
THAT the license fee for a micro -chipped dog be $22,50 per year; and
THAT the license fee for a micro -chipped cat. be $15.00 per year, and
THAT the fine for "Failing to Obtain a Dog or Cat License" be $200; and
THAT the fine for "Allowing a Dog or Cat to Run at Large" be $300; and
THAT licenses be issued at the existing rates until the end of
January 2008; and
THAT By-faw 4981-07.P be given 1st and rd readings this evening
and be scheduled to receive a third reading and be enacted by
Council on Tuesday, January 22, 2008.
CARRIED
(15) ADM07-015 -Extension of Agreement for Provision of External Legal Services
Moved by Mayor Morris Seconded by CouncillorMacEachern.
THAT the provision of external legal services previously by the roster of
firms as noted and as previously approved by Council on December 7,
2004, be hereby extended upon the terms and conditions provided herein
for a further two (2) year term commencing January 1, 2008, as follows:
AREA OF LAW
LEGAL FIRM
General Municipal
Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis
Gowling Lafleur Henderson
Thomson Ro ers
Planning and
Weir Foulds, LLP (Primary Service Provider)
Development
Aird & Berlis
Gowling Lafleur Henderson
Thomson Rogers
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Council - January 22, 2008
Council Meeting No. 07-32
Tuesday, December 11, 2007
Page 9 of 12
Litigation
Paterson MacDougall
Thomson Roclers -
Environmental
Wilms & Shier
Gowling Lafleur Henderson
AND THAT Hicks, Morley, Hamilton, Stewart and Storie continue as the
primary service provider in the area of labour and employment law;
AND THAT the Town Solicitor be authorized to retain external legal
services from the list of approved firms, and alternatively, from any other
firms as required on an exceptional and as -needed basis, upon
application to. Council for approval.
Upon conclusion of consideration of items 6 and 15, Mayor Morris resumed the Chair.
8.
11
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the remaining balance of the minutes of the General Committee
Meeting 07-52 on Tuesday, December 4, 2007, be received and the
recommendations contained therein be adopted.
CARRIED
Advertisement for the Sale of the Leslie Street Property
(Tabled by Councillor MacEachern)
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the advertisement for the sale of the Leslie Street property be
received for information; and
THAT the CAO be requested to work with the Real Estate Company
to make the advertisement(s) for the sale of the Leslie Street
property more attractive.
CARRIED
Memorandum from the Director of Corporate Services
Re: Additional Meetings In January 2008
Moved by Councillor MacEachern Secondedby Councillor Wilson
THAT the memorandum from the Director of Corporate Services regarding
additional meeting dates in January 2008 be received; and
THAT the proposed extension to the December 12, 2007, Public Planning
meeting, to address the Leisure Services Department operating budget,
not be approved; and
THAT the following proposed additional meeting dates be approved:
Monday, January 7, 2008 - Special GC - Priority Setting for 2008
Tuesday, January 8, 2008 - Special GC - Budget Review
Monday, January 21. 2008 - Special GC - Budget Review
• Thursday, January 24, 2008 - Special GC - Budget Review
Monday, January 28, 2008 - Education Session - Development Charges
• Tuesday, January 29, 2008 - Special Council - Final Budget
THAT the Public Planning meeting be moved from January 30, 2008 to
January 23, 2008.
CARRIED
WSZ
Council - January 22, 2008
Council Meeting No. 07.32 Page 10 of 12
Tuesday, December 11, 2007
12. , Motion Tabled by Councillor Granger
Re: Relocation of the Aurora Farmers' Market
Moved by Councillor Granger SecondedbyCouncillorBuck
WHEREAS the Aurora Farmers' Market has experienced good growth in
vendors and participation for the 2007 season at the Temperance Street
location, and
WHEREAS and given that it is the opinion of the vendors that In order to
accommodate further growth and success of the Farmers'
Market for 2008; and
WHEREAS it is the intension of the Farmers' Market to continue
supporting the Aurora Downtown core;
THEREFORE BE IT RESOLVED THAT the Farmers' Market Committee
members request Council's support in its choice to relocate the current
market from the Temperance Street location to the Town Park on Wells
Street in 2008; and
THAT the Aurora Farmers' Market Committee requests an amendment to
the existing by-law to address this move and include the permitted time of
operation to be from 8,00 am to 1:00 pm every Saturday from May 3rd
through to October 25d'; and
THAT Council agree to continue its services in -kind support by allowing
Town staff assistance towards the Farmers' Market in 2008
which normally may Include Town staff services from Public Works, By -
Law Services, Leisure Services, Corporate Communications and free
regular advertising space on the Town's Community Notice Board; and
THAT this By -Law amendment be brought back to Council at the earliest
convenience in January, 2008.
REFERRAL: Upon the question of the adoption of the resolution, It was:
Moved by Councillor Marsh Secondedby Councillor MacEachern
THAT the motion tabled by Councillor Granger regarding the
relocation of the Aurora Farmers' Market be referred to the Director
of Leisure Services for a report outlining the proposed location with
the use of diagrams, and containing input from the downtown
merchants; and
THAT the report also explore the option of re -designing the
Temperance Street parking lot to better accommodate the needs of
the Aurora Farmers' Market.
CARRIED
FS07-055 — Seniors' Centre Fundraising
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT report FS07-055 be received.
CARRIED
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Council - January 22, 2008
Council Meeting No. 07-32
Tuesday, December 11, 2007
Page 11 of 12
13. Memorandum from the Director of Planning & Development Services
Re: Official Plan Amendment, Zoning By-law Amendment and
Proposed Plan of Condominium Applications
Westhill Redevelopment Company Limited
Part Lot 12 Conc. EYS and Part Lots 11 and 12 Conc.3 EYS
Files D09-04-00 D14-12-00 and D07-03-DOA
OMB Case File: PLO30997
OMB File No.: 0030373, Z030149 and S030085
i5.
XI
Xli
Moved by Councillor MacEachern SecondedbyCouncillorMarsh
THAT the a Closed Session briefing by the Town's external council and staff
on January 15, 2008 be held prior to the Council meeting; and
THAT the staff report PL07-136 regarding the Westhill Redevelopment
Company Limited applications be forwarded to the Regional Planning and
Economic Development Committee for consideration at the January 16,
2008 meeting; and
THAT a Special Public Planning meeting be held on January 23, 2007 to
continue the meeting held on November 28, 2007, to ensure that the gaps in
information have been addressed; and
THAT notice be posted in the Notice Board.
CARRIED
Memorandum from the CAD
Re: Donation of Naming Rights Southlako Regional Health Centre
Foundation Gala
Moved by Councillor Marsh Seconded by Councillor Wilson
THAT the memorandum from the CAO regarding donation of naming rights
Southlake Regional Health Centre Foundation Gala be received; and
THAT Council allow the parkette naming opportunity, in support of the
Southlake Regional Cancer Centre.
CARRIED
REGIONAL REPORT
None
NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
The CAO advised that the Town of Aurora's in-house solicitor, Shelley Pohlola
has accepted a wonderful opportunity to be the first in-house lawyer for the Town
bf Whitby. The GAO advised that this will be Shelley's final Council meeting with
Aurora, as she will be starting with Whitby on January 14, 2008.
The Mayor, on behalf of herself and Council, congratulated Ms Pohjola and
thanked her for the many years valuable legal advice and dedicated service.
- 11 -
Council - January 22, 2008
Council Meeting No. 07-32 Page 12 of 12
Tuesday, December 11, 2007
XI11 READING OF BY-LAWS
Moved by Councillor Collins-Mrokas Seconded by Councillor MacEachern
THAT the following listed by-law be given Viand 2r' readings this evening
and be scheduled to receive a third reading and be enacted by Council on
Tuesday, January 22, 2008:
4981-07.P BEING A BY-LAW to amend the Pet Licensing Fees In the
Town's Dog and Cat By-laws
CARRIED
Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4964-07.D BEING A BY-LAW to amend By-law No. 2213-78, as
amended, being the Zoning By-law of the Town of Aurora.
(Part Lot 16, Concession 2 EYS, File: D14-04-01 - Stefano
and Rose Polsinelli)
4982-07.L BEING A BY-LAW to appoint an investigator who has the
function to investigate closed sessions.
(Local Authority Services Limited (LAS))
4985-07.T BEING A BY-LAW. to designate Murray Drive from
Wellington Street West to Kennedy Street West as a
Community Safety Zone.
4983-07.0 BEING A BY-LAW to confirm actions by Council resulting
from the meeting of December 11, 2007.
CARRIED
XIV CLOSED SESSION
Labour Relations Matter
Moved by Councillor MacEacharn Seconded by Councillor Granger
THAT Council convene into a closed session to consider a labour relations
matter.
CARRIED
XV ADJOURNMENT
Moved by Councillor Granger
THAT the meeting be adjourned at 11:20 p.m.
CARRIED
-12-
Council - January 22, 2008
AURORA
TOWN OFAURORA
SPECIAL COUNCIL — PUBLIC PLANNING MEETING
MINUTES
NO. 07-33
Council Chambers
Aurora Town Hall
Wednesday, December 12, 2007
ATTENDANCE
COUNCIL MEMBERS
Mayor Morris in the Chair; Councillors Buck,
Gaertner, Granger (arrived at 7:10 p.m.),
MacEachern, Marsh, McRoberts and Wilson
MEMBERS ABSENT
Councillor Collins-Mrakas was absent.
OTHER ATTENDEES
Director of Planning, Planner, Administrative Co-
ordinatorl Deputy Clerk and Council/Committee
Secretary
The Mayor called the meeting to order at 7:03 p.m.
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OFAGENDA
Moved by Councillor Wilson Seconded by Councillor McRoberts
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
111 PLANNING APPLICATIONS
Mayor Morris outlined the procedures that would be followed in the conduct of
the public meeting. The Deputy Clerk confirmed that appropriate notice had
been given and that signs had been posted on the subject properties in
accordance with the relevant provisions of the Planning Act. -
-13-
Council - January 22, 2008
Special Council — Public Planning Minutes No. 0733 Page 2
Wednesday, December 12, 2007
1. PL07-153 — Draft Plan of Subdivision and
Zoning By-law Amendment Applications
Clifford Sifton
908 Vandorf Sideroad
Files: 012-04-07 and D14.12-07
Plannino Staff
The Planner provided a description of the applications and reviewed the contents
of the report, outlining the location of the property and current uses of the subject
and surrounding lands. The Planner advised that the applicant proposes to
develop 8.3 acres of the northern portion of the subject property as a 28-unit
residential plan of subdivision with proposed access to the site from Bayview
Avenue; through the Polsinelli lands and through the Hydro One corridor. The
Planner advised that servicing to the subject lands is proposed from Bayview
Avenue, a storm water management pond Is proposed at the southeast corner of
the proposed development and that there is no parkland proposed within the
draft plan of subdivision; 5% cash -in -lieu of parkland is to be applied. The
Planner further noted that the applicant is proposing to rezone the residential
portion of the subdivision to a Detached Dwelling Second Density Residential
(R2) Zone.
The Planner advised that the current status of the applications is to receive
comments for consideration, await outstanding comments from several agencies,
and report back to Council with a recommendation regarding the applications by
way of a future committee or public planning meeting.
Applicant/Anent
Mr. Don Given addressed Council on behalf of Mr. Clifford Sifton, to explain that
this application is an extension of the Polsinelli plan which was just approved.
Mr. Given advised that the road system approved for the Polsinelli lands leads
into this property and that there is a 7' loop rather than a cul-de-sac to facilitate
snow removal. As well, Mr. Given advised that the open space exceeds the
Official Plan requirements and, pertaining to environmental protection, a broader
line was defined on the eastern edge of the property.
Public -Comments
Mr. Hans Stech, 23 Anderson Place, addressed Council In opposition of the
proposed application. Mr. Stech suggested that conservation of the Oak Ridges
Moraine should be a priority and questioned what soil mitigation measures are
taken for trucks that carry soil from the properties onto the roadway which
ultiiimately seeps into the water system and aquifers. The applicant responded
that detailed drawings reflect mitigation measures and that these will be
addressed at the detailed design stage. As well, the Director of Planning advised
that securities are taken to ensure the requirements are adhered to.
Mr. Klaus Wehrenberg, 16 Cedar Crescent, addressed Council in support of
early public input on applications. Mr. Wehrenberg also provided an overview of
a suggested trail system for the property, that would be an extension of the
Sheppard's Bush trail and would permit a continuous walkway from Aurora to
King City to Oak Ridges to Whitchurch Stouffville and back to Aurora.
The public portion of the meeting closed at 8:17 p.m. and Council's deliberations
began.
-14-
Council - January 22, 2008
Special Council — Public Planning Minutes No. 0733
Wednesday, December 12, 2007
Page 3
WI
u
Moved by Councillor Buck Seconded by Councillor Gaertner
THAT Council receive report PL07-153 related to the Draft Plan of
Subdivision and Zoning By-law Amendment Applications for 908 Vandorf
Sideroad (Files D12-04-07 and D14-12-07); and
THAT public comments be received as input for staff and Council for
future consideration on the applications; and
THAT staff report back on the applications by way of a Public Planning
meeting upon resolution of the major outstanding Issues.
CARRIED
READING OF BY-LAWS
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT the following listed by-law be given 1"r 2"a and S' readings, and
enacted:
4984.07.0 BEING A BY-LAW to Confirm Actions
by Council Resulting From Special Council —
Public Planning Meeting 07-33 on December
12, 2007
CARRIED
ADJOURNMENT
Moved by Councillor MacEachern
THAT the meeting be adjourned at 8:45 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY CLERK
-15-
Council - January 22, 2008
-16-
Council - January 22, 2008
-rrn.�r .t •ck , r .
11,
� f 1
yj
December 14. 2007
Her Worship Phyllis Morris
Mayor
Town of Aurora
BOX 1000
1 Municipal Drive
Aurora. ON L4G 6.11
Dear Mayor Morris:
Delegation (a)
120 Adelaide Street West
Suite 1600
Toronto, Ontario M5H 1T1
T 416-967-7474
F 416-967.1947
www. powerauthortty.on.ca
The Ontario Power Authority is the provincial agency responsible for ensuring security and
reliability of electricity system supply on a province -wide and local basis; including consideration
of conservation resources. One such local area involves Northern York Region- Your
community's prosperous growth is evidenced by consistent growth in demand for electricity.
While this is a sign of a robust community it also demands planning ahead to ensure continued
success and prosperity.
As you know, the OPA has been closely involved with your community in developing and
implementing a number of solutions to address the electricity supply and reliability needs of
Northern York Region over the last two years. These solutions are the outcome of these
consultations and a plan was submitted to the Ontario Energy Board in 2005
We recently met with your Chief Administrative Officer and planning staff to inform them of our
work to date and to provide an update on the next steps in our efforts to ensure Northern York
Region's electricity supply is secure and reliable. We thank you for this opportunity and the
time of your staff in this regard.
One of the key pieces of information which we wanted to share was the pending initiation of
activities to procure electricity generation for the Region and the associated timelines of our
process. For your planning and information purposes the release date for the Northern York
Region Generation Procurement Request for Qualifications is tentatively set for January 17,
2008.
Should you and your Council wish to have us make a presentation on the work to date, we
would be pleased to make ourselves available for such a meeting.
Please contact Claire Willison at either 416-969-6080 or at
Claire.willison owerauthoritll.on.ca to arrange for a meeting.
Yours truly,
Jason Ghee-Aloy
Director, Procurement
Electricity Resources
-17-
Council - January 22, 2008
mr-11