AGENDA - Council - 20090721COUNCIL MEETING
111THIJill,
N0.09-21
TUESDAY, JULY 21, 2009
7:00 P.M.
COUNCIL CNAMRERS
AURORA TOWN NALL
PUBLIC RELEASE
July 17, 2009
AURORA
TOWN OF AURORA
COUNCIL MEETING
AGENDA -
NO. 09-21
Tuesday, July 21, 2009
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated.by the Corporate Services Department be
approved as presented.
111 OPEN FORUM
IV ADOPTION OF MINUTES
Special Council - Public Planning Minutes of Wednesday, pg. 1
June 24, 2009
RECOMMENDED:
THAT the Special Council - Public Planning minutes of Wednesday, June
24, 2009 be adopted as printed and circulated.
Council Minutes of Thursday, June 25, 2009
RECOMMENDED:
THAT the Council minutes of Thursday, June 25, 2009 be adopted as
printed and circulated.
Council Meeting Agenda
Tuesday, July 21, 2009
Page 2 of 19
V PRESENTATIONS
a) Ms Shelley, Ware, Special Events Coordinator
Re: Presentation to the Winner, 1st and 2"d Runner-ups of
the 2009 Aurora Teen Idol Competition
b) Ms Sher St. Kitts, Chair of Canada Day Parade Sub -Committee
and its Members
Re: Presentation to the Canada Day Parade Sub -Committee
Members to Receive Council's Thanks in Appreciation for the
Sub -Committee's Contribution to the Canada Day Parade
V1 PUBLIC SERVICE ANNOUNCEMENTS
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
a) Mr. Bernard A. Moyle, Property Manager, pg. 18
York Region Vacant Land Condominium Number 1086
Re: Item 2 - LSAC09-06 June 18, 2009 Leisure Services
Advisory Committee Meeting Minutes
(1) LS09-026 - Pedestrian Trail Connection, Elizabeth
Hader Park to Kennedy Street West
RECOMMENDED:
THAT the comments of the delegate be received for information.
b) Mr. Bob Green, Architect, Climans Green Liang Architects Inc. pg. 21
Re: Item 10 - BA09-005 — Request for Sign Variance
14800 Yonge Street (Aurora Shopping Centre)
RECOMMENDED:
THAT the comments of the delegate be received for information.
Council Meeting Agenda
Tuesday, July 21, 2009
Page 3 of 19
c) Mr. Ben Perry and Ms Susan Chase, Prior & Prior pg. 23
Associates Ltd.
Re: Item 12 — CS09-011 — IT Strategic Plan
(10 minutes requested)
RECOMMENDED:
THAT the comments of the delegate be received for information.
d) Mr. Klaus Wehrenberg pg. 24
Re: Item 18 - LS09-032 — Healthy Communities Grant
Application
RECOMMENDED:
THAT the comments of the delegate be received for information
e) Mr. Dave Giroux pg. 26
Re: Item 19 - LS09-033 — Tender LS2009-61 Stewart Burnett
Park Baseball Diamond
RECOMMENDED:
THAT the comments of the delegate be received for information.
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
York Region Council Highlights - June 25, 2009 pg. 461
Mayor's Report
RECOMMENDED:
THAT the Regional Report be received for information.
XII NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Council Meeting Agenda
Tuesday, July 21, 2009
Page 4 of 19
Xlll CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a Closed Session, following adjournment, to
consider:
• advice that is subject to solicitor -client privilege, including
communications necessary for that purpose
(Code of Conduct complaint); and
• personal matters about an identifiable individual, including
municipal or local board employees (three items)
XIV READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5111-09 BEING A BY-LAW to
regulate outdoor burning
(related to Item 36)
5155-09 BEING A BY-LAW to amend
Zoning By-law No. 2213-78, as
amended (65 Wellington Street
East)
(related to Item 23 - PL09-061)
5156-09 BEING A BY-LAW to exempt
Lots 5, 51, 52, 56, 58 and 59 on
Plan 65M-4079 from Part -lot Control
(Country Wide Homes at Aurora Inc.)
(related to Item 22 - PL09-059)
5157-09 BEING A BY-LAW to exempt
Lots 7, 10, 36 and 38 on Plan
65M-4079 from Part -lot Control
(Royalcliff Homes Bayview Inc.)
(related to Item 24 - PL09-062)
pg. 470
pg. 474
pg. 475
Council Meeting Agenda
Tuesday, July 21, 2009
Page 5 of 19
5158-09 BEING A BY-LAW to assume above pg. 476
ground and below ground municipal
services; to establish certain lands;
and to assume highways [Ballymore
(Brentwood) Subdivision]
(related to Item 30 - PW09-047)
5160-09 BEING A BY-LAW to repeal By-law pg. 478
5068-08.H, to appoint a Deputy Clerk
for the Corporation of the Town of Aurora
and to delegate certain authority to the
Manager of Administration for the Town of
Aurora
5159-09 BEING A BY-LAW to confirm actions by pg. 480
Council Resulting from Council Meeting
09-21 on July 21, 2009
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, July 21, 2009
Page 6 of 19
AGENDA ITEMS
1. Memorandum from Town Solicitor regarding Finalization of pg. 28
the Integrity Commissioner's Contract and the Special General
Committee Meeting Minutes of Tuesday, April 21, 2009
RECOMMENDED:
THAT the memorandum from the Town Solicitor be received; and
THAT the minutes of the Special General Committee Meeting of April 21,
2009 be received and the recommendations carried by the Committee be
approved.
2. LSAC09-06 — Leisure Service Advisory Committee Meeting Minutes pg. 34
June 18, 2009
RECOMMENDED:
THAT the Leisure Services Advisory Committee minutes from the June
18, 2009 meeting be received and the recommendations contained therein
be approved.
3. TSAC09-05 —Traffic Safety Advisory Committee Meeting Minutes pg. 46
June 10, 2009
RECOMMENDED:
THAT the Traffic Safety Advisory Committee minutes from the June 10,
2009 meeting be received and the recommendations contained therein be
approved.
4. YWCS09-02 — Yonge Wellington Corridor Study Steering Committee pg. 60
Meeting Minutes — May 13, 2009
RECOMMENDED:
THAT the Yonge Wellington Corridor Study Steering Committee minutes
from the May 13, 2009 meeting be received and the recommendations
contained therein be approved.
Council Meeting Agenda
Tuesday, July 21, 2009
Page 7 of 19
5. EDAC09-05 & YWCSSC09-05 — Joint Meeting of the pg. 69
Economic Development Advisory Committee and
Yonge Wellington Corridor Study Steering Committee
June 24, 2009
RECOMMENDED:
THAT the joint meeting minutes of the Economic Development Advisory
Committee and the Yonge Wellington Corridor Study Steering Committee
from the June 24,. 2009 meeting be received and the recommendations
contained therein be approved.
6. HAC09-06 — Heritage Advisory Committee Meeting Minutes pg. 76
July 13, 2009
RECOMMENDED:
THAT the Heritage Advisory Committee minutes from the July 13, 2009
meeting be received and the recommendations contained therein be
approved.
7. Central York Fire Services — Joint Council Committee Meeting pg. 84
Minutes — February 10, 2009
RECOMMENDED:
THAT the Central York Fire Services — Joint Council Committee Meeting
minutes of February 10, 2009 be received for information.
8. Central York Fire Services — Joint Council Committee Meeting pg. 92
Minutes — May 12, 2009
RECOMMENDED:
THAT the Central York Fire Services — Joint Council Committee Meeting
minutes of May 12, 2009 be received for information.
Council Meeting Agenda
Tuesday, July 21, 2009
Page 8 of 19
9. Central York Fire Services — Joint Council Committee Meeting pg. 97
Minutes — June 30, 2009
RECOMMENDED:
THAT the Central York Fire Services — Joint Council Committee Meeting
minutes of June 30, 2009 be received for information.
10. BA09-005 — Request for Sign Variance —14800 Yonge Street pg. 105
RECOMMENDED:
THAT Council deny the request for variance to permit an increased sign
area of 24.24 square metres for the two ground signs at 14800 Yonge
Street, whereas the Sign By-law requires a maximum sign area of 18
square metres for ground signs.
11. BA09-006 — Request for Sign Variance to Sign By-law 4898-07.P pg. 112
Bank of Montreal — 668 Wellington Street East
RECOMMENDED:
THAT Council approve a request for sign variance to permit wall signs on
four elevations, specifically one wall sign on the West Elevation having a
maximum sign area of 55 square feet and one wall sign on the South
Elevation having a maximum sign area of 76 square feet, for the Bank of
Montreal at 668 Wellington Street East whereas the Sign Bylaw restricts
wall signs to two elevations.
12. CS09-011 — IT Strategic Plan pg. 123
RECOMMENDED:
THAT Council endorse the IT Strategic Plan Report as prepared by Prior
& Prior Associates Ltd.
13. CS09-013 — Council Pending List I pg. 234
RECOMMENDED:
THAT report CS09-013 be received for information purposes.
Council Meeting Agenda
Tuesday, July 21, 2009
Page 9 of 19
14. FS09-019 — Final Financial Report — Church Street School pg. 267
Cultural Centre Project
RECOMMENDED:
THAT $226,722 of project funding be transferred from the construction
project capital budget account to a new capital project account for the
purposes of funding final sound system, staging, furniture and fixtures,
and millwork for the Centre; and,
THAT a sub -committee be established for the acquisition of the Sound
System, Stage, Millwork and Furniture for the Cultural Centre to consist of
two representatives of the Centre, and a representative from the Town's
Facilities and Property group of Leisure Services; and,
THAT the sub -committee be directed to complete their project by
December 31, 2009, with any then remaining uncommitted funds to be
transferred to the Church Street School Cultural Centre Capital Reserve
Fund to provide for future repairs and refurbishments of the facility.
15. FS09-032 — 2010 Budget Preparation and Draft Council Review pg. 273
Meeting Schedule
RECOMMENDED:
THAT staff proceed to develop the 2010 operating and capital budgets,
following the general principles and directions outlined in report FS09-032;
and
THAT the proposed 2010 budget preparation and Special General
Committee review meetings schedule be received; and
THAT the Town Clerk be directed to formally schedule the Special
General Committee meetings for purposes of budget review, set out in
Attachment #2.
16. FS09-033 — Procurement By-law Review Update Report pg. 280
RECOMMENDED:
THAT report FS09-033 be received; and
Council Meeting Agenda
Tuesday, July 21, 2009
Page 10 of 19
THAT staff be authorized to procure and prepare for implementation a
Procurement Card solution, with final contract award and implementation
to be held pending a final report to Council of controls and processes
necessary for effective application of the solution at the Town of Aurora.
17. FS09-034— Capital Projects Financial Position Report pg. 285
As of May 21, 2009
RECOMMENDED:
THAT report FS09-034 be received from management; and
THAT the project closures and capital funding adjustments outlined in
Attachments #1 and #2, as summarized in Attachment #3, be approved;
and
THAT where applicable, the Treasurer is hereby authorized to amend the
capital project funding of any project which has received, or in the future
does receive, any grant or donation funding, in a way as to simply return
prior approved funding to source, and replace with the grant or donation
amount, and not to increase the total approved project budget.
18. LS09-032 — Healthy Communities Grant Application pg. 301
RECOMMENDED:
THAT Council approve the development of a Municipal Trail Master Plan
to assist the Trails Sub -Committee with the review and policy and planning
work subject to receipt of funds; and
THAT Council authorize staff to apply to the Ministry of Health Promotion
for a Healthy Communities Grant, not to exceed $60,000.00, for funding of
a portion of the Municipal Trail Master Plan project cost; and
THAT the Trails Sub -Committee obtain a Third -Party Partner to satisfy the
requirements of the Ministry of Health Promotion Grant criteria.
Council Meeting Agenda
Tuesday, July 21, 2009
Page 11 of 19
19. LS09-033 — Tender LS2009-61 Stewart Burnett Park Baseball pg. 306
Diamond
RECOMMENDED:
THAT Council accept the low tender, submitted by S&F Excavating
Limited in response to Tender LS2009-61 for the construction of the
Stewart Burnett Park Senior Baseball Diamond in the amount of
$894,617.30 (not including G.S.T. or project contingency); and
THAT the budget be revised and excess funds returned to the source.
20. LS09-035 — Request for Liquor License pg. 312
RECOMMENDED:
THAT Council permit the Aurora Seniors Association (ASA) to obtain a
liquor license for the Aurora Seniors Centre in accordance with the
agreement dated July 11, 2006.
21. PL09-058 —Approval of Contract — Consultant Retainer for pg. 319
the Five Year Official Plan Review
RECOMMENDED:
THAT Council appoint up to four members of Council to participate in a
single Steering Committee for the 2C Secondary Plan as well as the Five
Year Official Plan Review; and
THAT a contract be approved to retain the consulting team led by The
Planning Partnership to undertake the Five Year Official Plan Review to
an upset limit of $260,719.73 ($248,304.50 excluding GST); and
That the Mayor and Clerk be authorized to sign the necessary documents.
Council Meeting Agenda
Tuesday, July 21, 2009
Page 12 of 19
22. PL09-059 — Application for Exemption from Part Lot Control pg. 330
CountryWide Homes at Aurora Inc.
Plan 65M-4079, Lots 5, 51, 52, 56, 58 and 59
File D12-PLC-05-09
(Related File D12-00-1A)
RECOMMENDED:
THAT Council approve the application for exemption from Part Lot Control
made by CountryWide Homes at Aurora Inc. to divide Lots 5, 51, 52, 56,
58 and 59, Plan 65M-4079 into twelve separate lots; and
THAT Council enact By-law 5156-09.
23. PL09-061 — Applications for Minor Site Plan Approval and to pg. 337
Amend the Zoning By-law
Dean & Caroline McClelland
65 Wellington Street East
Lot 6, Plan 68
Files D11-08-09 and D14-15-08
RECOMMENDED:
THAT, subject to any issues or comments raised by Council, Minor Site
Plan Application Dll-08-09 be approved to permit the construction of a
parking lot; and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement between the Town, the owner and the Region of York to
facilitate the subject proposal; and
THAT Council enact implementing Zoning By-law 5155-09.
24. PL09-062 — Application for Exemption from Part Lot Control pg. 351
Royalcliff Homes Bayview Inc.
Plan 65M-4079, Lots 7, 10, 36 and 38
File D12-PLC-04-09
(Related File D12-00-1A)
RECOMMENDED:
THAT Council approve the application for exemption from Part Lot Control
submitted by Royalcliff Homes Bayview Inc. to divide lots 7, 10, 36 and 38
on Plan 65M-4079 into eight (8) separate lots; and
Council Meeting Agenda
Tuesday, July 21, 2009
Page 13 of 19
THAT Council enact By-law 5157-09.
25. PL09-063 — Proposal to Amend the Subdivision Agreement pg. 358
Brookvalley Developments (AURORA) Ltd.
Part of Lot 15, Concession 2, E.Y.S.
Reference File D12-05-02A
RECOMMENDED:
THAT Council endorse the proposal to amend the Brookvalley
Developments (AURORA) Ltd. subdivision agreement dated June 24,
2008 to replace the approved acoustical fence and plantings along the
Bayview Avenue and Vandorf Sideroad frontages with a combination of
earth berms, acoustical fence, chain link fencing and plantings as
reviewed by Town staff; and
THAT Council authorize the Mayor and Clerk to execute an amending
subdivision agreement.
26. PW09-040 — Award of Tender No. PW2009-52 Supply and Delivery pg. 367
of One 2009 Ice Resurfacer
RECOMMENDED:
THAT Tender No. PW2009-52 - Supply and Delivery of One 2009 Ice
Resurfacer be awarded to Zamboni Company Ltd. at the tendered price of
$81,792.61, excluding GST.
27. PW09-041 — Retaining Consulting Services for Operations pg. 370
Management Training
RECOMMENDED:
THAT the Holbrow Group be awarded the assignment to provide
operations management training at an upset limit of $22,500, excluding
GST.
Council Meeting Agenda
Tuesday, July 21, 2009
Page 14 of 19
28. PW09-042 —Award of Tender No. LS2009-50 -Supply and Delivery pg. 373
of Five Pick-up Trucks
RECOMMENDED:
THAT Tender No. LS2009-50 - for the Supply and Delivery of Five Half
Ton Pick -Up Trucks be awarded to Highland Chevrolet Cadillac Ltd. at the
tendered price of $17,902.21 per unit, excluding GST.
29. PW09-043 —Award of Tender No. PW2009-49 -Supply and Delivery pg. 376
of a Dump/Sander/Plow Truck
RECOMMENDED:
THAT Tender No. PW2009-49 — Supply and Delivery of One Dump/
Sander/Plow Truck be awarded to Galloway Motors Ltd. At the tendered
price of $182,935.80, excluding GST.
30. PW09-047 — Acceptance of Municipal Services — Ballymore pg. 379
(Brentwood) Development - Registered Plans 65M-3681,
65M-3682, and 65M-3746
RECOMMENDED:
THAT Council accept the municipal services contained within Registered
Plans 65M-3681, 65M-3682, and 65M-3746 being Phases I and II of the
Ballymore (Brentwood) Subdivision as detailed in Report No. PW09-046;
and
THAT Council enact By-law 5158-09.D for the assumption of the subject
municipal services; and
THAT the Director of Public Works be authorized to issue a Certificate of
Acceptance of Public Works for said lands as required under Section 3.10
of the Subdivision Agreement; and
THAT the Treasurer be directed to release the municipal servicing
securities held in relation to the Ballymore (Brentwood) Subdivision; and
THAT the Treasurer be directed to commence the collection of the
Sewage Pumping Station Flat Rate Charge from the benefitting property
owners in the amount of $14.87 per month on the water/sewer bill; and
Council Meeting Agenda
Tuesday, July 21, 2009
Page 15 of 19
THAT Council authorize the increase of the Brentwood Operating revenue
and expense accounts from the current $1,200 to the full assumed
operating cost of $18,200,
31. Memorandum from Mayor Morris pg. 387
Re: Recipients of the 2009 Town of Aurora Governance Awards
RECOMMENDED:
THAT the memorandum regarding the recipients of the 2009 Town of
Aurora Governance Awards be received for information.
32. Memorandum from Councillor Granger pg. 390
Re: Request for Extension of Hours for August 8, 2009
Farmer's Market
RECOMMENDED:
THAT Council provide direction on this matter.
33. Memorandum from Director of Financial Services/Treasurer pg. 392
Re: Water Meter Reading Equipment Replacement Capital Project
Supplementary Information
RECOMMENDED:
THAT staff be directed to immediately proceed with replacing the water
meter reading equipment by issuing a Request for Proposal following the
Town's procurement policies.
34. Memorandum from Director of Financial Services/Treasurer pg. 395
Re: Update — Audit Report and Presentation of Findings —
2008 Year End
RECOMMENDED:
THAT the letter from auditors Grant Thornton, dated July 9, 2009, be
received for information only.
Council Meeting Agenda
Tuesday, July 21, 2009
Page 16 of 19
35. Memorandum from Director of Financial Services/Treasurer pg. 399
Re: Development Charges By-law Appeals Received .
RECOMMENDED:
THAT the memo to Council regarding appeals of the Town's Development
Charges By-law be received from the Treasurer for information only.
36. Memorandum from Chief Administrative Officer pg. 401
Re: Outdoor Burning By-law
RECOMMENDED:
THAT this memorandum be received for information; and
THAT the Outdoor Burning By-law, endorsed by the Joint Council
Committee on May 12, 2009 and formatted in accordance with the Town
of Aurora's policies, be adopted.
37. Memorandum from Director of Finance/Treasurer and Town pg. 412
Solicitor
Re: Additional Details of Legal Division Expenses and Forecast
RECOMMENDED:
THAT the memo to Council regarding additional details of the Legal
Services Division's operating expenses and forecast be received from the
Treasurer and Town Solicitor for information only.
38. Adoption of Recommendations from Closed Session Meeting pg. 417
June 9, 2009
IIc�xK0LLTiI�iYi10►IN] 00
THAT the recommendations from the Closed Session meeting held on June
9, 2009 regarding the following matters be approved:
1. Personal matters about an identifiable individual, including
municipal or local board employees
THAT Heather Cole be appointed to the Environmental
Advisory Committee.
(As reported out June 9, 2009)
Council Meeting Agenda
Tuesday, July 21, 2009
Page 17 of 19
2. Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board
Adoption of Recommendations from Closed Session Meeting
June 16, 2009
RECOMMENDED:
THAT the recommendations from the Closed Session meeting held on
June 16, 2009 regarding the following matters be approved:
1. 2 items regarding proposed or pending acquisitions or disposition of
land for municipal or local board; and
2. 2 items regarding litigation or potential litigation, including matters
before administrative tribunals, affecting the municipality or local board;
and
3. Advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; and
4. Personal matters about an identifiable individual, including municipal or
local board employees
THAT the information with respect to the Ontario Heritage Trust
Community Recognition Award Program be received; and
THAT Ms Dorothy Clark McClure be nominated for the Ontario Heritage
Trust Community Recognition Award, Lt. Governor Ontario Heritage
Award for Lifetime Achievement Category (25 years or more); and
THAT Mr. Harry Lumsden be nominated for the Ontario Heritage Trust
Community Recognition Award in the Lifetime Achievement Category (20-
24 years); and
THAT Ms Elizabeth Milner be nominated for the Ontario Heritage Trust
Community Recognition Award in the Cultural Heritage Category; and
THAT Mrs. Irene Clement and Mr. John Clement be nominated for the
Ontario Heritage Trust Community Recognition Award in the Natural
Heritage Category; and
THAT the Aurora Historical Society be nominated for the Ontario Heritage
Trust Community Recognition Award in the Built Heritage Category; and
Council Meeting Agenda
Tuesday, July 21, 2009
Page 18 of 19
THAT Mr. Robert Hess and Mr. Michael Hess be nominated for the
Ontario Heritage Trust Young Heritage Leaders.
(As reported out June 16, 2009)
Adoption of Recommendations from Closed Session Meeting
June 25, 2009
RECOMMENDED:
THAT the recommendations from the Closed Session meeting held on
June 25, 2009 regarding the following matters be approved:
1. A proposed or pending acquisition or disposition of land for municipal
or local board: and
2. Advice that is subject to solicitor -client privilege, including
communications necessary for that purpose
39. Correspondence from House of Commons pg. 422
Re: Bill C-319 An Act to Amend the Motor Vehicle Safety Act
(Speed Limiters)
RECOMMENDED:
THAT the correspondence from the House of Commons regarding speed
limiters be received for information.
40. Correspondence from Lake Simcoe Region Conservation Authority pg. 429
Re: Bill 196 - Proposed Barrie-Innisfil Boundary Adjustment Act,
2009
RECOMMENDED:
THAT the correspondence from Lake Simcoe Region Conservation
Authority regarding the proposed Barrie-Innisfil Boundary Adjustment Act,
be received for information.
Council Meeting Agenda
Tuesday, July 21, 2009
Page 19 of 19
41. Resolution of the Town of Newmarket pg. 441
Re: Resolution R6-2009 — Disposable Water Bottles
RECOMMENDED:
THAT the item be received and referred to the Environmental Advisory
Committee for consideration and advice.
42. Correspondence from the Region of York pg. 446
Re: A Region -Wide Commitment to Address Inflow and Infiltration
and Consultant Award
RECOMMENDED:
THAT the resolution from the Region of York, regarding a Region -wide
commitment to address Inflow and Infiltration and Consultant Award, be
endorsed by Council.
COUNCIL AGENDA - July 21, 2009
URMA
RESOLUTION FORM
COUNCIL MEETING JULY 21, 2009 — Public Planning Minutes
Moved By Seconded By
Resolution:
IV ADOPTION OF MINUTES
Special Council -Public Planning Minutes of Wednesday, June 24, 2009
RECOMMENDED:
THAT the Special Council - Public Planning minutes of Wednesday, June 24,
2009 be adopted as printed and circulated.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-1-
COUNCIL AGENDA - July 21, 2009
-2-
COUNCIL AGENDA - July 21, 2009
Previous Minutes
Aui PRA
TOWN OF AURORA
SPECIAL COUNCIL -- PUBLIC PLANNING MEETING
MINUTES
NO: 09-19
Counoil Chambers
Aurora Town Hall
Wednesday, June 24, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris In the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachem,
McRoberts (arrived at 8:33 p.m.) and Wilson -
MEMBERS ABSENT None
OTHER ATTENDEES Marco Ramunno, Director .of Planning and
Development, Deborah Giannetta, Planner, Lucille
King, Director of Corporate Services/Town Clerk and
Carol Clark, Council/Committee Secretary
The Mayor called the meeting to order at 7:10 p.m.
I. DECLARATIONS OF PECUNIARY INTEREST
Councillor Collins-Mrakas declared an interest in item 2 and added item 5, due to
the correspondence from Melvyn.D. Eisen, lawyer for Adena Meadows, which is
owned by Magna, with whom a relative has a contractual relationship, and did
not take part In any questions in this regard or attempt in any way to influence the
voting on such questions:
11 APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved: -
Y New Item 5 - Additional Correspondence from Melvyn D. Eisen, -
Barrister and Solicitor— withdrawal of opposition
Re: Item 1 — PL09-052 - Richardson House Developments Inc.
Y New Item 6 - Correspondence from Bellwood Health Services,
Residents of the North Leaside Community, York
Regional Police Association and a Toronto resident
Re: Item 1--PL09-052— Richardson House Developments Inc.
Y New Item 7 — Correspondence from Bayview Wellington
Management Inc.
Re: Item 3 — PL09-053 — Hollidge Properties Inc.
Y New Item 8—Additional Correspondence from Residents .
Re: Item 3 — PL09-053 — Hollidge Properties Inc.
CARRIED
-3-
COUNCIL AGENDA - July 21, 2009
Special Council -Public Planning Minutes
Wednesday, June 24, 2009
Page 2 of 6
If! PLANNING APPLICATIONS
Mayor Morris outlined the procedures that would be followed in the conduct of
the public meeting. The Town Clerk confirmed that appropriate notice had been
given and that signs had been posted on the subject properties in accordance
with the relevant provisions of the Planning Act.
PL09-052 —Application to Amend the Zoning By-law
_ Richardson House Developments Inc.
(Bellwood Health and Wellness Centre)
14985 Leslie Street
Part of Lot 19, Concession 3, E.Y.S.
File D14-01-09
Planning Staff
The Planner provided a description of the application and reviewed the contents
of the report, outlining the location of the property<and current uses of the subject
and surrounding lands. The Planner outlined that the applicant.is proposing to
rezone the subject lands to permit the development of a Health and Wellness
Centre offering a range of programs to persons with addictions and behavioural
health problems on a short term stay and outpatient basis. The Planner advised
that the application includes a 4 storey building of approximately 55,000 ft2,'100
parking spaces inclusive of 2 handicapped spaces; 1 loading space, a full moves
access at the southerly limit of the property. The Planner advised that the
applicant proposes to preserve and incorporate the existing house located on the
subject lands, which has been indentified as a heritage resource on the Town's
Inventory of Heritage Buildings.
Further, the Planner advised that the applicant is proposing the following general
"Business Park Zone" categories:
- Convention centre
- Data processing centre
- Day nursery, day centre — adult, day centre — intergenerational, provided no
part of the,building is sued for industrial uses or warehouses
- Fitness centre
Hotel
- Motel
- Office
- Public Park
- Research and training facility
Aoelicant/Acent
Ms Linda Bell, CEO, Bellwood Health Services, addressed Council to provide a
history and overview of Bellwood Health Services.
Mr, Rod McLeod, Chairman of Bellwood Health Services, addressed Council to
advise of the following:
- the proposed facility has zero tolerance for alcohol, drugs or aggressive
behaviour
- it is not a shelter or walk-in — there are voluntary patients only
treatment must be paid for
- it is not a psychiatric facility
- they are a quiet and unobtrusive neighbour
-4-
COUNCIL AGENDA - July 21, 2009
Special Council — Public Planning Minutes
Wednesday, June 24, 2009 -
Page 3 of 6
Mr. Martin Rendl, Planning Consultant; addressed Council to advise that there -
would be minimal impact on vegetation, in that the parking lot and building would.
be located on areas with. little to no vegetation. As well, Mr. Rendi advised that
the application conforms to the Business Park Secondary Plan and that the
natural and heritage features would be respected.
Public Comments
Councillor Collins-Mrakas, having previously declared an interest relating to Adena
Meadows, did not -take part in or vote.on any questions pertaining to the following
speaker, or attempt in any way to influence the voting on such questions.
Mr. Mike Rogers, Adena Meadows Board Member, addressed Council to advise
that he and the President of the Board visited Bellwood, upon which their initial
concerns were laid to rest. Mr. Rogers advised that they have no objection to the
current proposal, but that they would like more information regarding the "other
uses' and he requested that these be made site specific.
Councillor. Collins-Mrakas, having previously declared an interest relating to Magna, did
not take part In or vote on any questions pertaining to the following speaker, or attempt
in any way to influence the voting on such questions.
Mr. Barry Horosko of Bratty & Partners, addressed Council on behalf of MI
Developments to advise that some material has been received by MI
Developments and was found to be informative, but that the referenced Oak
Ridges Moraine material has not been received or reviewed..Mr. Horosko also
advised that Ml Developments would like details regarding the other proposed
uses, in that they have only been presented on a high level basis at this point.
Mr. Rod McLeod addressed Council to respond to Mr. Horosko and Mr. Rogers
and advised that all of the other proposed uses are permitted in the Official Plan;
that they are consistent with the Business Park policies and that the zoning will
be specific to this site, as well as any exclusions and other conditions deemed
appropriate.
The public portion of the meeting closed at 8:10 p.m. and Council's deliberations began.
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the application, as presented for the Bellwood Health & Wellness .
Centre use, be approved in principle, subject to the submission of a formal
site plan application, and
THAT additional requested proposed category issues, requested by the
applicant, be included on the site plan for consideration; and
THAT, failing inclusion of these proposed uses on the site plan, staff
report back to Council with any options available that may address the
expressed concerns relating to the comprehensive listing of uses included
in the Business Park zone.
On a recorded vote the resolution was CARRIED.
Councillor McRoberts did not vote.
YEAS: 8 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, Wilson and Mayor Morris
VOTING NAYS: 0
-5-
COUNCIL AGENDA - July 21, 2009
Special Council — Public Planning Minutes
Wednesday, June 24, 2009
Page 4 of 6 -
Councillor Collins-Mrakas, having previously declared an interest in item, 2 and added
item 5, did not take part in or vote on any questions in this regard or attempt In any way
to influence the voting on such questions.,
2. Correspondence from Barrister and Solicitor and Aurora Property Owner
- Re: Item 1 — PL09-052 - Richardson House Developments Inc.
File D14-01-09
.. - and
5. - Additional Correspondence from Melvyn D. Eisen, Barrister and Solicitor -
Withdrawal of opposition
Re: Item 1 — 1?1_09.062 — Richardson House Developments Inc.
(AddedItem)
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the correspondence from Melvyn D. Eisen, Barrister and Solicitor,
his subsequent correspondence, and correspondence from an Aurora
property owner regarding File D14-01-09 be received for information and
referred to staff.
CARRIED -
6. Correspondence from Bellwood Health Services and Residents of the
North Leaside. Commu nity
Re: Item 1 — PL09-052 — Rlchardson House Developments Inca
(Added Item) -
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the correspondence from Bellwood Health Services and residents
of the North Leaside community, regarding File'D14-01-09, be received for
information and referred to staff.
CARRIED
3. PL09-053 - Application to Amend the Zoning By-law
Hollidge Properties Inc.
108 — 224 Hollidge Boulevard
Part of Block 1, Registered Plan 65M-3074
File D14.02.09
Planning S aff
The Planner provided a description of the application and reviewed the contents
of the report, outlining the location of the property and current uses of the subject
and surrounding lands. The Planner advised that the applicant is proposing a re-
zoning to permit additional restaurants on the subject lands; whereas the by-law
currently permits only one restaurant.
The Planner provided an overview of the applicant's intended response to issues
which have been of concern to neighbourhood residents in the past. These
issues include garbage and related odours, noise from delivery trucks and
vehicles, loitering, traffic and safety.
-6-
COUNCIL AGENDA - July 21, 2009
Special Council —Public Planning Minutes
Wednesday, June 24, 2009
Page 5 of 6
ApplicanUAaant
Mr. Tom Lucas, Manager of, Commercial Properties for TACC Developments,
which is an owner of Hollidge Properties Inc., addressed Council to advise that
two units on the subject property have been vacant since January 2009 and that
90% of the calls received, pertaining to these vacant units, have. been requests
for restaurant use. Mr. Lucas advised that he has been attempting to market
these units for other uses, but that, in this economy, there is nothing else
available. -
Mr. Lucas indicated that the applicant is requesting a maximum of one additional
restaurant on the subject lands and that the total floor space coverage of 20% for
restaurant/clinic use would be adhered to.
Mr. Lucas also advised that a Property Manager is on site to respond to any
issues which may arise. Mr. Lucas explained that all units have internal garbage
rooms with timers for the doors in the event that they are inadvertently left open.
Further, Mr. Lucas indicated that temperature control would be added to the
garbage rooms, if required.
Mr. Lucas explained that the applicant would work with the tenants and the
community regarding any issues which may arise.
Public Comments
Mr. Brian Chandler, representing the Chapman Park Community Ratepayers
Association, addressed Council to advise that the Association had entered into a
Memorandum of Understanding with the applicant in February of 2004, and that
this Memorandum outlined that only one restaurant, specifically Tim Horton's,
would be allowed on the property. Further, Mr. Chandler outlined concerns,
pertaining to odours, garbage, traffic and parking, and loitering.
Ms Nell Gontier-Bergeron addressed Council to request that the integrity of the ,
original Memorandum of Understanding be maintained and that another
restaurant not be allowed on the subject property.
Ms Sheena Arsenault addressed Council to advise of the issues regarding traffic,
noise, garbage odours and loitering and requested that the original agreement
made in 2004 .between the ratepayers and the developer, be upheld. Ms
Arsenault advised thabthe ratepayers agreed to the Tim Horton's because the
alternative would be worse. . Further, Ms Arsenault advised that the
neighbourhood is made up of many stay-at-home moms and that the loud music
and loitering is disturbing to the residents, and specifically to the children.
Me Emma Lim addressed Council to raise concerns regarding parking and safety
pertaining to the subject property.
Mr. Jacques Arsenault addressed Council to raise concerns regarding loitering,
skateboarders, parking and garbage. Mr. Arsenault asked whether the cameras
are being monitored to which Mr. Lucas responded that any incidents are
reviewed by the monitoring company. Mr. Arsenault also indicated that much
work had been put into working out the original agreement.
Ms Julie Mallany addressed Council to raise concerns about the garbage odours.
The public portion of the meeting closed at 9:47 p.m. and Council's deliberations began.
-7-
COUNCIL AGENDA - July 21, 2009
Special Council — Public Planning Minutes
Wednesday, June 24, 2009
Page 6 of 6
Movedby Councillor McRoberts Seconded by Councillor Gallo
THAT the application be denied.
On a recorded vote the resolution was CARRIED.
Councillor Gaertner was not present for the vote.
YEAS.` 8 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: 0
4. Correspondence from Residents
Re: Item 3 — PL09-053 - Hollidge Properties Inc. - File 1)14-02-09
and
7. Correspondence from Bayview Wellington Management Inc.
Re: Item 3 — PL09-053 — Hollidge Properties Inc.
and
6. Additional Correspondence from Residents
Re: Item 3 — PL09-053 — Hollidge Properties Inc.
MovedbyCouncillorMacEachern SecondedbyCouncillor McRoberts
THAT the correspondence regarding _Hollidge Properties Inc. — File D14-
02-09 be received for information. ;
CARRIED
IV READING OF BY-LAWS
Moved by Councillor Buck Seconded by Councillor Gallo
THAT the following listed by-law be given 15',•2"d and�p readings, and
enacted:
5152-09 BEING A BY-LAW to Confirm Actions by Council
Resulting from Special Council — Public Planning
Meeting 09-19 on June 24, 2009
CARRIED
V. ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 10:26 p.m.
CARRIED
PHYLLIS M, MORRIS, MAYOR LUCILLE KING, TOWN CLERK
COUNCIL AGENDA - July 21, 2009
AutvizA
RESOLUTION FORM
COUNCIL MEETING JULY 21, 2009 - Council Minutes
Moved By Seconded By
Resolution:
IV ADOPTION OF MINUTES
Council Minutes of Thursday, June 25, 2009
RECOMMENDED:
THAT the Council minutes of Thursday, June 25, 2009 be adopted as printed
and circulated.
Proposed ResolutionlAmendment(if applicable);
CARRIED T
DEFEATED
9
COUNCIL AGENDA - July 21, 2009
-10-
COUNCIL AGENDA - July 21, 2009
Previous Minutes
AuRoRA
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 09-20
Council Chambers
Aurora Town Hall
Thursday, June 25, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachem,
McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director - of Financial Services/ . -
Treasurer, Town .Solicitor and Council/Committee
Secretary
Mayor Morris called the meeting.to order at 7:06 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in item 1(8) — report LS09-028 —
Artificial Turf Field Fees for Sheppard's Bush, due to his employer being the York
Region District School Board, and did not take part in or vote on any questions in
this regard or attempt in any way to influence the voting on such questions.
Il APPROVAL OFAGENDA
Moved by CouncillorMacEaehern Seconded by Council/or Buck
THAT the agenda 'as circulated by the Corporate Services Department,
with the following additional items, be approved:
- ➢ New Item 7- Memo from the Director of Leisure Services
Re: Follow up to Direction Given by Council on June 9, 2009.
Report LS09-027 - Pool Allocation Policy
➢ By-law 5151-09 —BEING A BY-LAW to adopt Official Plan
Amendment #70 — final version
- ➢ By-law 5154-09 —BEING A BY-LAW to appoint an Acting -
Deputy Clerk for the Corporation of the
Town of Aurora (Kelly Gobbels)
➢ Additional Closed Session
1 Item - advice that is subject to solicitor -client privilege,
including communications necessary for that purpose
On a recorded vote the resolution was CARRIED.
- 11 -
COUNCIL AGENDA - July 21, 2009
Minutes of Council Meeting
Thursday, June 26, 2009
Page 2 of 7
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo; Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck -
Ill . OPEN FORUM
-Mr. Dan Revington addressed Council to express his appreciation to Mayor,
Council and staff for. their support regarding the parade to save Wells Street
School. Mr. Reyington advised that there will be two more meetings at the York
Region District School Board head office, 60 Wellington Street West, at which
residents may delegate — July 6, 2009 and September 14, 2009, and that the
Board will be making a decision on September 24, 2009.
IV •ADOPTION OF MINUTES
Council Minutes of Tuesday, June-9, 2009
Moved by Councillor Granger Secondedby Councillor MacEachern
THAT the Council minutes of Tuesday, June 9, 2009 be adopted as
printed and circulated. -
CARRIED - -
V PRESENTATIONS
None
VI PUBLIC SERVICE ANNOUNCEMENTS
Mayor Morris advised that the. Town has received a grant of $26,006 from the
Celebrate Canada Canadian Heritage Fund.
Councillor Wilson encouraged everyone to participate in the Canada Day events
which will take place on June 30, 2009 and July 1, 2009, and which are outlined
on a flyer which was sent out with The Auroran newspaper.
Councillor Granger advised that the Farmers Market is holding a red & white
strawberry festival on Saturday, June 27, 2009,
Councillor MacEachern requested that residents hang the Canada flag in their
front door or window, which is printed on the reverse of the calendar of events for
the Canada Day activities.
Councillor MacEachern thanked Ms Sher St. Kilts and all of the volunteers for
their efforts regarding the Canada Day parade.
Councillor Gaertner advised that an Aurora Teen Idol competition will take place
on Tuesday, June 30,2009 at Town Park and that the following morning at 8:30
a.m. residents may decorate the Yonge Street sidewalks at Mosley Street.
Councillor Gaertner advised that she was happy to have attended the 20 year
anniversary celebration of the York Region Abuse Program, on behalf of the
Mayor.
_12-
COUNCIL AGENDA July 21, 2009
Minutes of Council Meeting
Thursday, June 25, 2009
Page 3 of 7
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items l(6), 1(8), l (13), 2, 3, 4,.5 and 7 were identified for discussion. _
i Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by CouncillorMacEachern Seconded by Councillor Granger
i
THAT the following recommendation respecting the matter listed as "Items
not Requiring Separate Discussion" be adopted as submitted to Council
and staff be authorized to take all necessary action required to give effect
to same:
6. Memorandum from the Director of Planning and Development
Re: Additional Information - June 25, 209 Council Meeting
Igy-law 6151-09 - Official Plan Amendment No. 70
Bill 51 - Site Plans (ExteriorlSustainable Design)
THAT Council adopt Amendment No. 70 to the Official Plan, as amended.
.CARRIED -
IX DELEGATIONS
a) Mr. Harold.Madl of the Planning Partnership
Re: Revitalization of the Yonge and Wellington Corridors
Mr. Harold Mad! addressed Council to provide an overview of the Yonge and
Wellington Corridor Study. Mr..Madi presented information on the study area,
goals, scope, purpose and process, as. well as the outcomes of the first and
second public workshop's. Mr. Mad! gave a comprehensive overview of the
existing conditions, as well as several ideas for concept plans. Mr. Madi
concluded by summarizing the next steps, including ways in which the public can
participate and offer input, and advised that a draft plan is scheduled to be
presented in the fall.
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT the comments of the delegate be received for information and,
referred to item 4 on the agenda.
CARRIED
Movedby Councillor Wilson Seconded by Councillor Gaertner
THAT item 4 be brought forward for discussion.
CARRIED
_fig_
COUNCIL AGENDA - July 21, 2009
Minutes of Council Meeting
Thursday, June 25, 2009
Page 4 of 7
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. PL09-057 — Update Report for the Yonge-Wellington Corridor Study
Moved by Councillor Wilson. Seconded by Councillor Gaertner
THAT Council receive report PL09-057 for information.
CARRIED
MovedbyCouncillor Gaertner Seconded by Councillor MacEachern
THAT item 5 be brought forward for discussion.
- CARRIED -
S. PW09439 —Yonge Street and Wellington Street Intersection Report
Movedby Councillor McRoberts Seconded by Councillor MacEachern
THAT Council receive report PW09-039 regarding the Yonge Street and
Wellington Street intersection; and
THAT the report entitled "The Intersection of Yonge Street and Wellington
Street' prepared by.the Town of Aurora and the Regional Municipality of
York be incorporated in the Yonge & Wellington Corridor Study.
CARRIED UNANIMOUSLY
.1. General Committee Meeting Minutes of Tuesday, June 16, 2009
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING OF TUESDAY JUNE 16 2009
(6) CS09.010—Council Pending List
Moved by. Councillor Wilson Seconded by Councillor M acEachern
THAT PW26 be deleted; and
THAT FS19 and F820 be deleted; and
THAT B41 be deleted; and
THAT B84 be deleted; and
THAT LS22 be deleted; and
THAT PL46 be deleted-; and
THAT report CS09-010 be received for information purposes.
CARRIED
Councillor McRoberts, having previously declared an interest in item 1(8), did not take
part in or vote on any. questions in this regard or attempt in.any way to influence the
voting on such questions.
-14-
COUNCIL AGENDA - July 21, 2009
Minutes of Council Meeting
Thursday, June 25, 2009
Page 5 of 7
(8) LS09-028 —Artificial Turf Field Fees for Sheppard's Bush
Moved by Councillor MacEachern Seconded by Councillor Collin-Mrakas
THAT the artificial turf field fees for Sheppard's Bush be reduced by 50%
for School Board use between the hours of 9:00 a.m. to 6:00 p.m.,
Monday to Friday; and
THAT Council direct staff. to enter into discussions with the York Region
District School Board and the York Catholic District School Board -
regarding shared use of facilities; and
THAT staff provide a progress report, with respect to shared use, to the
Leisure Services Advisory Committee within six months. .
CARRIED
(13) PW09-037—Award of Variable Message and Speed Sign Boards
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT Tender PW2009-11 - Supply and Delivery of four Variable Message
Boards be awarded to Stinson Equipment Ltd. for the total price of
$71,945:60, excluding taxes; and
THAT Council approve the request.to purchase two radar speed boards to
enhance traffic monitoring and speed awareness within the Town; and
THAT Tender PW2009-11 - Supply and delivery of two Radar Speed
Boards be awarded to Innovative Traffic Solutions Inc. for the total price of
$11,900.00, excluding taxes. -
CARRIED
Moved by Councillor Gallo Seconded by Councillor McRoberts
THAT the balance of the minutes of the General Committee meeting of
June 16, 2009 be received and the recommendations carried by the
Committee be approved.
CARRIED -
2. CS09-012 — Door to Door Pet License Canvassers and Pet Store Vendors
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT Council approve the continuation of the Door to Door Pet License
Canvassing Program for the 2009 licensing year; and
THAT Council require the door to door pet license canvassers and pet
store locations, selling Town pet licenses, to enter into an agreement with `
the Town for this purpose; and
THAT the Mayor and Town Clerk be authorized to execute an agreement
with each of the door to door pet license canvassers recruited by the
Town, and be authorized to sign a similarversionof the agreement with
the two pet store locations selling pet licenses for the Town.
- - CARRIED UNANIMOUSLY
-'15-
COUNCIL AGENDA - July 21, 2009
Minutes of Council Meeting
Thursday, June 25,2009
Page 6 of 7
3. F809-031 —Interim Operating Budget Forecast as at May 31, 2009
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT the overview of results of operations for the five month period
through to May 91, 2009, and the forecast to end of year report from
i
management, be -received
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the Director of Finance and the Town Solicitor prepare a report to
Council which indicates, on an issue basis, the totals of the actual year to
date and of the projected expenditures, for the legal services line under the
CAO's office.
CARRIED
On a recorded vote the resolution was CARRIED AS AMENDED.
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Buck, Cgllins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
7. Memo from the Director of Leisure Services
-Re: Follow up to Direction Given by Council on June 9, 2009
Report L309-027 - Pool Allocation Policy - -
. (Added Item) _
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the memo from the Director of Leisure Services regarding the Pool
Allocation Policy be received for information; and -
THAT the Director of Leisure Services allocate pool time between the
three swim clubs as they have agreed upon; and
THAT the Pool Allocation Policy be deferred until the end of the previously
identified three month period.
CARRIED
XI REGIONAL REPORT
None
XI1 NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Mayor Morris congratulated the Aurora Chamber of Commerce on the induction
of the new Board of Directors President, Mr. Geoffrey Dawe and thanked the
outgoing. President, Ms Kathy van Nostrand.
Mayor Morris advised that a Council report card is being prepared pertaining to
the Town of Aurora and the Chief Administrative Officer advised that it may be
ready for the July 21, 2009 Council. meeting or, alternatively, for the September
8, 2009 General Committee meeting.
Councillor Gaertner advised that the Ministry of Environment drinking water
inspections resulted in zero non -co gliance in the Town of Aurora.
COUNCIL AGENDA July 21, 2009
Minutes of Council Meeting
- Thursday, June 25, 2009
Page 7 of 7
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the reading of the by-laws be brought forward.
CARRIED
XIV READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted: .
5151-09 BEING A BY-LAW to adopt Official Plan
Amendment No. 70 — final version
(Related to PL09-050 - GC June 16109)
5154-09 BEING ABY-LAW to appoint an Acting
Deputy. Clerk for the Corporation of the
Town of Aurora (Kelly Gobbels)
CARRIED
Xlll CLOSED SESSION A GENDA
Moved by Councillor Gaertner Seconded by Councillor Gallo
THAT Council resolve into a Closed Session to consider:
• a proposed or pending acquisition or disposition of, land for municipal
or local board; and
• advice that is subject to solicitor -client privilege, including
communications necessary for that purpose
CARRIED
X1V READING OF BY-LAWS (continued)
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
5153-09 BEING A BY-LAW to confirm actions by
Council Resulting from Council Meeting
09-20 on June 25, 2009
CARRIED
XV ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 9:37 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR' LUCILLE.KWG, TOWN CLERK.
-17-
COUNCIL AGENDA - July 21, 2009
.pit• - -
AuRpRA
,yaWYetx,gaadCoraa�axy RESOLUTION FORM .
COUNCIL MEETING JULY 21, 2009 - DELEGATION (a)
Moved By Seconded By
Resolution:
IX DELEGATIONS
a) Mr. Bernard A. Moyle, Property Manager,
York Region Vacant Land Condominium Number 1086
Re: Item 2 - LSAC09-06 June 18, 2009 Leisure Services
Advisory Committee Meeting Minutes
(1) LS09-026,.- Pedestrian Trail Connection, Elizabeth Hader
Park to Kennedy Street West
RECOMMENDED:
THAT the comments of the delegate be received for information.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
COUNCIL AGENDA - July 21,.2009
-19-
COUNCIL AGENDA - July 21, 2009 DELEGATIONS
From: Bernard
Sent: Wednesday, June 24, 2009 1:21 PM
To: Janzen, Cindv
Cc:
Subject: Delegation status
Hi Cindy. On behalf of the Board of Director's of York Region vacant Land Condominium Number 10% 1 am
requesting delegation status at the July 2191 Council meeting to speak in support of the June .18tt' LSAC
recommendation on the Elizabeth -Hader/ Kennedy Street West trail. Please advise if the date changes in respect.
'to this matter being on the agenda of Council.
Bernard A_ Moyle
Property Manager
7/7/2009
-20-
COUNCIL AGENDA - July 21, 2009
0
AUO'
RESOLUTION FORM
COUNCIL MEETING JULY 21,.2009 — DELEGATION (b)
Moved By Seconded By
Resolution:
1X DELEGATIONS
b) Mr. Bob Green, Architect, Climans Green Liang Architects Inc.
Re: Item 10 - BA09-005- Request for Sign Variance —
14800.Yonge Street (Aurora Shopping Centre)
RECOMMENDED:
THAT the comments of the delegate be received for information.
Proposed,Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-21-
u
COUNCIL AGENDA : July 21, 2009 DELEGATIONS
Group Represented = Shauna Tepperman.(plaza owner)
Name = Robert Green (Climans Green Liang Architects Inc.)
Subject = 14800 Yonge St. (Aurora Shopping Centre)
Meeting Date = July 21,2009
Purpose = The purpose of the deputation is to present revised pylon. designs in
response to report by Techa van Leeuwen and meeting with Mayor Morris, Neil
Garbe and Techa van Leeuwen.
COUNCIL AGENDA - July 21, 2009
AURA
RESOLUTION FORM
COUNCIL MEETING. JULY 21, 2009 — DELEGATION (c)
Moved By Seconded By
Resolution. -
IX DELEGATIONS
c) Mr. Ben Perry and Ms Susan Chase, Prior & Prior Associates Ltd.
Re: Item 12 — CS09-011 — IT Strategic Plan
RECOMMENDED:
.THAT the comments of the delegate be received for information.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-23-
COUNCIL AGENDA - July 21, 2009
AUPolzA
RESOLUTION FORM
COUNCIL MEETING.JULY 21, 2009 — DELEGATION (d)
Moved By Seconded By
Resolution:
IX DELEGATIONS
d) Mr. Klaus Wehrenb.erg
Re: Item 18 - LS09-032 - Healthy Communities Grant
Application
RECOMMENDED:
THAT the comments of the delegate be received for information.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-24-
COUNCIL AGENDA - July 21, 2009
DELEGATIONS
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-25-
COUNCIL AGENDA - July 21, 2009
AURORA
RESOLUTION FORM
COUNCIL MEETING JULY 21, 2009 -DELEGATION (e)
Moved By Seconded By
Resolution:'
IX DELEGATIONS
e) Mr. Dave Giroux
Re: Item 19 - LS09-033 — Tender LS2009-61 Stewart Burnett
Park Baseball Diamond
RECOMMENDED:
THAT the comments of the delegate be received for information.
Proposed ResolutionlAmendment(if applicable):
-26-
COUNCIL AGENDA - July 21, 2009
DELEGATIONS
G rou p Represented = Aurora Minor Ball Association
Aurora Meeting Date = July 21, 2009
Name = Dave Giroux
Subject = Senior Ball Field, Stewart Burnett Park
Purpose = Aurora Minor Ball would like to express our willingness to fundraise for
some of the enhancements to the new senior ball field, being built at Stewart
Burnett Park.
-27-
COUNCIL AGENDA - July 21, 2009
1 URV .
RESOLUTION FORM
COUNCIL MEETING JULY 21, 2009 - ITEM 1
Moved By Seconded By
Resolution:
1. Memorandum from Town Solicitor regarding Finalization of
the integrity Commissioner's Contract and the Special. General
Committee Meeting Minutes of Tuesday, April 21, 2009
RECOMMENDED:
THAT the memorandum from the Town Solicitor be received; and
THAT the minutes of the Special General Committee Meeting of April 21, 2009
be received and the recommendations carried by the Committee be approved.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-28-
COUNCIL AGENDA - July 21, 2009
AuR`oRA
,youlm- good Cory
ADMINISTRATION
Legal Services Division
Date: . July 21, 2009
To: Mayor Morris and Members of Council
From: Christopher C. Cooper, Town Solicitor
Re: Finalization of the Integrity Commissioner's Contract
RECOMMENDATION:
THAT Council receive this Memorandum for information.
PURPOSE:
ITEM #1
The purpose of this Memorandum is to advise Council about the steps taken for the
purpose of finalizing the Integrity Commissioner's Contract with the Town (the
"Contract").
BACKGROUND:
As you will recall, David Nitkin of the firm EthicScan Canada Ltd. ("EthicScan") made a
presentation to Council during the Special General Committee Meeting held on April 21,
2009. During that Meeting, Council resolved that the Integrity Commissioner may: (1)
recommend as well as impose sanctions; and (2) review the actions of Councillors only,
not the members of advisory committees.
During the April 28, 2009 Council Meeting, and with Deputy Mayor McRoberts in the
Chair, Mayor Morris moved and Councillor Gaertner seconded the following Motion:
"THAT the minutes of the Special General Committee Meeting held on Tuesday,
April 21, 2009 be deferred until an agreement with the Office of the Integrity
Commissioner be finalized."
The deferral of the Minutes of the April 21, 2009 Special General Committee Meeting
was approved during the April 28, 2009 Council Meeting.
As you know, Council considered, in Closed Session, an amended draft of the Contract
during the May 26, 2009 Council Meeting. Following discussion of Mr. Nitkin's
comments and concerns and staff's recommendations, Council directed that, subject to
-29-
COUNCIL. AGENDA - July 21, 2009
AURORA
you're1a Ood, c6wpajcv
further successful negotiations between staff and David Nitkin, the Mayor and Town
Clerk be authorized to execute the Contract between the Town and EthicScan in a form
acceptable to the Town Solicitor. The recommendations from the May 26, 2009 Closed
Session Meeting were adopted by Council on June 9, 2009.
The further negotiations between staff and Mr. Nitkin concluded on June 16, 2009, with
provisions being included in the Contract extending the Integrity Commissioner's
mandate to the Code of Conduct for Members of Council only, and granting the Integrity
Commissioner the power to recommend and impose reprimands and suspensions.
EthicScan executed the Contract on June 18, 2009, and the Mayor and Town Clerk did
likewise on June 25, 2009. .
July 21, 2009 marks the first Council Meeting since the formal finalization of the
Contract on June 25, 2009. Accordingly, the Minutes of the Special General Committee
Meeting held on April 21, 2009 have now been placed on the July 21, 2009 Council
Agenda.
Respectfully
Christopher C. Cooper,
Town Solicitor
(Ext. 4745)
cc: N, Garbe, Chief Administrative Officer
L. King, Director of Corporate Servicesfiown Clerk
-30-
'.COUNCIL AGENDA - July 21, 2009'
0
AutoRA
EXTRACT FROM COUNCIL MEETING NO. 09-12
HELD ON TUESDAY, APRIL 28, 2009
2. Special General Committee Meeting Minutes, Tuesday, April 21, 2.009.
Moved by Mayor Morris Seconded by Councillor Gaertner
THAT the minutes of the Special General Committee meeting held on Tuesday
April 21, 2009, be deferred until an agreement with the Office of the Integrity,
Commissioner be finalized.
CARRIED
-31-
COUNCIL AGENDA - July 21, 2009
AURORA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 09-14
ATTENDANCE
COMMITTEE MEMBERS
OTHER ATTENDEES
u
Council Chambers
Aurora Town Hall
Tuesday, April 21, 2009
Mayor Morris in the Chair; Councillors Buck (arrived at
6:14 p.m.), Collins-Mrakas, Gaertner, Gallo, Granger
(arrived at 6:12 p.m.), MacEachern, McRoberts and
Wilson
None
Chief Administrative Officer, Director of Corporate
Servicesrrown Clerk, Town Solicitor and Council/
Committee Secretary.
Mayor Morris called the meeting to order at 6:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
N MATTER FOR DISCUSSION
1. Presentation by Mr. David Nitkin, Integrity Commissioner
Re: Office of,the Integrity Commissioner
Mr. David Nitkin, who has been appointed as the Town of Aurora's Integrity
Commissioner, addressed General Committee to provide an overview of the
operation of the Office of the Integrity Commissioner for Council's approval.
General Committee recommends:
THAT the Integrity Commissioner may impose, as well as.recommend
sanctions; and
THAT the Integrity Commissioner may review the actions of Councillors
only, not members of advisory committees.
CARRIED .
COUNCIL AGENDA - July 21, 2009
0
Special General Committee Minutes
Tuesday, April 21, 2009
Page 2 of 2
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 7:21 p.m.
.. CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-14 IS
SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, JULY 21, 2009.
-33-
COUNCIL AGENDA - July 21, 2009
AURC3RA
RESOLUTION FORM
COUNCIL MEETING JULY 21, 2009 - ITEM 2
Moved.By Seconded By
Resolution:
2. LSAC09-06 — Leisure Service Advisory Committee Meeting Minutes .
June 18, 2009
RECOMMENDED:
THAT the Leisure Services Advisory Committee Meeting minutes from the
June 18, 2009 meeting be received and the recommendations contained
therein be approved.
Proposed Resolution/Amendment (if applicable):
-34=
COUNCIL AGENDA - July 21, 2009
ITEM #2
/— TOWN OF AURORA.
AURORA. GENERAL COMMITTEE No. LSAC09-06
SUBJECT: Leisure Services Advisory Committee - Recommendation, Summary
from June 18, 2009
FROM: Leisure Services Advisory Committee
DATE: July 21, 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
THAT the Leisure Services Advisory Committee Minutes No. 09-05 dated Thursday, May
21, 2009 be adopted.
DELEGATIONS
(a) Mr. Hans Stech,'Resident at 23 Anderson Place, Aurora
Re: Elizabeth Hader Pedestrian Trail Connection
THAT the delegation by Mr. Hans Stech, resident at 23 Anderson Place, Aurora be
received and referred to discussion of item 1.
(b) Mr. Bernard A. Moyle, Property Manager for Vacant Land Condominium
Number 1016
Re: Elizabeth Hader Pedestrian Trail Connection
THAT the delegation and written submission by Mr. Bernard A: Moyle, Property Manager,
Region Vacant Land Condominium #1016 be received and item 1 be brought forward for
consideration.
(C) Ms Teresa Clune, Representative for Aurora Figure Skating Community
Re: Follow-up to September 2008 Delegation on the Implementation of a
Ticket Ice Program
Ms Teresa Clune was notin attendance.
-35-
COUNCIL AGENDA - July 21, 2009
July 21 2009 - 2 - Report No. LSAC09-06
(d) Ms Sher St. Kitts.; Chair
Canada Day Parade, Sub -Committee
Re: Canada Day Parade
THAT the delegation and written submission entitled "Canada Day Parade Sub -Committee
Recommendations to. LSAC" by Ms Sher St, Kitts, Chair, Canada Day Parade .Sub -
Committee be received; and
THAT it be recommended to Council that this matter and the written submission by Ms St.
Kitts be referred to the September 17, 2009 Leisure Services Committee meeting.
MATTERS FOR CONSIDERATION
1. LS09-026 — Pedestrian Trail Connection, Elizabeth Hader Park to Kennedy
Street West
THAT it be recommended to Council that staff submit an application to the Lake Simcoe
Region Conservation Authority (LSRCA) in support of Route'B" as the preferred trail route
for the Elizabeth Hader Pedestrian Trail Connection to Kennedy Street West, with a
modification to move the bottom leg of Route "B" as farwest as possible but still located on
the east side of the watercourse.
2. LS09-029 —Ticket Ice
THAT report LS09-029 _ Ticket Ice be received for information; and
THAT it be recommended to Council that a ticket ice program not be implemented.
INFORMATIONAL_ ITEMS
3. Canada Day Parade Sub -Committee Minutes, April 21, 2009
THAT the April 21, 2009 Canada Day Parade Sub -Committee Minutes be received as
information.
4. Canada Day Parade Sub -Committee Minutes, May 6, 2009
THAT the May 5, 2009 Canada Day Parade Sub -Committee Minutes.be received as
information.
-36-
COUNCIL AGENDA - July 21, 2009
21, 2009
-3-
No. LSAC09-06
5. Canada Day Parade Sub -Committee Minutes, May 14, 2009
THAT the May 14, 2009 Canada Day Parade Sub -Committee Minutes be received as
information.
6. . Canada Day Parade Sub -Committee Minutes, June 1;.2009
THAT the June 1, 2009 Canada. Day Parade Sub -Committee Minutes be received as
information.
7. Canada Day Parade Sub -Committee Minutes, June 4, 2009
THAT the June 4, 2009 Canada Day Parade Sub -Committee Minutes be received as
information. - -
8. Leisure Services Advisory Committee Pending List
THAT the Leisure Services Advisory Committee Pending List be received and the following
items be updated as indicated'
Item #LSAC32 — Remove;
Item #LSAC62 Remove;
Item'#LSAC63 — Remove;
Item #LSAC70 — Remove;
Item #LSAC72 — Remove;
Item #LSAC73 Remove;
Item #LSAC75 — Remove;
Item #LSAC79 Remove;
Item #LSAC 80 — To be referred.td Legal and Planning
Departments for response;
Item #LSAC81 — Remove;
I
Item #LSAC82 — Remove.
-37-
COUNCIL AGENDA - July 21, 2009
July 21, 2009 - 4 - Report No. LSAC09-06
9. Extract from June 9, 2009 Council Meeting
Re: May 21, 2009 Leisure Services Advisory Committee Meeting Minutes
THAT the extract from the June 9, 2009 Council Meeting regarding approval of the
May 21, 2009 Leisure Services Advisory Committee Minutes be received as
information.
ATTACHMENTS
Attachment #1 — Leisure Services Advisory.Committee Minutes of June 18,.2009
Prepared by. Carol Clark, Council/Committee Secretary, ext. 4227
Carol Clark
Council/Committee Secretary
On behalf of the Leisure Services Advisory Committee
. 38 -
COUNCIL AGENDA - July 21, 2009
Committee:
Date:
Time and Location:
Committee Members:
AURORA
COMMITTEE MINUTES
MEETING NO, 09-06
Leisure Services Advisory Committee
Thursday, June 18, 2009
7:00 p.m., Leksand Room
Councillor Evelina MacEachern, Chair, Councillor Granger,
Vice -Chair, Councillor McRoberts, Judy .Norwell and Jag
Parhar
Absent: John Clement, Michael Levesque and Kenneth Whitehurst
Other Attendees: Councillor Gaertner, Councillor Wilson,. Gordon Barnes,
Environmental Advisory Committee . Member, Klaus
Wehrenberg, Chair,, Trails Sub -Committee, AI Downey,
Director of Leisure Services and Elma Stevenson, Committee
Secretary
The Chair, called the meeting to 'order at 7:10 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest, under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor Granger Seconded by Judy Norwell
THAT the agenda with the following additional items be approved: .
➢ Additional Information — Delegation (d) — Written Submission by Ms
Sher St. Kitts, Chair, Canada Day Parade Sub -Committee — Canada
Day Parade — Canada Day Parade Sub -Committee
Recommendations to LSAC; and
-39-
COUNCIL AGENDA - July 21, 2009
Leisure Services Advisory Committee Minutes. No. 09-06
Thursday, June 18, 2009
Page 2 of 7
➢ Additional Information — Delegation (b) — Written Submission by. Mr.
Bernard A. Moyle, Property Manager for Vacant Land Condominium
Number 1016 — Elizabeth Hader Pedestrian Trail Connection — May
2000 Trail. Survey
CARRIED
ADOPTION OF MINUTES
Moved by Councillor Granger
THAT the Leisure Services Advisory Committee Minutes No. 09-05 dated
Thursday, May 21, 2009 be adopted.
Seconded by Councillor McRoberts
CARRIED
DELEGATIONS
Moved by Judy Norwell Seconded by Councillor Granger
THAT Delegation (d) — Ms Sher St. Kitts, Chair, Canada Day Parade Sub -
Committee be brought forward.
CARRIED
(d) Ms Sher St, Kitts, Chair
Canada Day Parade Sub -Committee
Re: Canada Day Parade
Ms Sher St. Kitts, Chair, Canada Day Parade Sub -Committee addressed
Committee regarding the Canada Day Parade. Ms St. Kitts extended thanks to
the Town of Aurora for the opportunity of running the Canada Day event for the
past two years and requested that the Town of Aurora formally adopt
administration of the Parade in the future. In this regard, Ms St. Kitts submitted a
document entitled "Canada Day Parade Sub -Committee Recommendations to
LSAC.".
-40-
COUNCIL AGENDA - July 21, 2009
Leisure Services Advisory Committee.Minutes No. 09-06
Thursday, June 18, 2009
Page 3 of 7
Moved by Councillor McRoberts
Seconded by Judy Norwell
THAT the delegation and written submission entitled "Canada Day Parade
Sub -Committee Recommendations to LSAC by Ms Sher St. Kitts, Chair,
Canada.Day Parade Sub -Committee be received; and
THAT it be recommended to Council that this matter and the written
submission by Ms St. Kitts be referred to the September 17, 2009 Leisure
Services Committee meeting.
CARRIED
(a) Mr. Hans Stech, Resident at 23 Anderson Place, Aurora
Re: Elizabeth Hader Pedestrian Trail Connection
Mr. Hans Stech; resident at 23 Anderson Place, Aurora addressed Committee
regarding the Elizabeth Hader Pedestrian Trail Connection, Mr. Stech Was.in
attendance on behalf of six resident owners of the Anderson Place community in
support of Route "A" as the preferred trail route for the Elizabeth( Hader
Pedestrian Trail Connection to Kennedy Street West.
Moved by Councillor McRoberts Seconded by Judy Norwell
THAT the delegation by Mr. Hans Stech, resident at 23 Anderson Place,
Aurora be received and referred to discussion of item 1.
CARRIED
(b) Mr: Bernard A. Moyle, Property Manager for Vacant Land Condominium
Number 1016
Re:.Elizabeth Hader Pedestrian Trail Connection
Mr. Bernie Moyle; Property Manager for Vacant Land Condominium #1016 was
in attendance and presented a written submission with respect to the Elizabeth
Hader Pedestrian Trail Connection to Kennedy Street West. The written
submission regarding the May 2009 Trail Survey was put forward to support
Route "B" as the preferred trail route for the Elizabeth Hader Pedestrian Trail
Connection to Kennedy Street West.
-41 -
COUNCIL AGENDA - July 21, 2009
Leisure Services Advisory Committee Minutes No. 09706
Thursday, June 18, 2009
Page 4 of 7
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT the delegation and written submission by Mr. Bernard A. Moyle,
Property Manager, Region Vacant Land Condominium #1.016 be received
and item 1 be brought forward for consideration.
CARRIED
MATTERS FOR CONSIDERATION
1. LS09-026 — Pedestrian Trail Connection, Elizabeth Hader Park to Kennedy
Street West
Moved by Judy Norwell Seconded by Councillor Granger
THAT it be recommended to Council that staff submit an application to the
Lake Simcoe Region Conservation Authority (LSRCA) in support of Route
"B" as the preferred trail route for the Elizabeth Hader Pedestrian Trail
Connection to Kennedy Street West, with a modification to move the
bottom leg of Route " B", as far west as possible but still located on the east
side of the watercourse.
CARRIED
DELEGATIONS (Continued)
(c) Ms Teresa Clune, Representative for Aurora Figure Skating Community
Re: Follow-up to September 2008 Delegation on the Implementation of a .
Ticket Ice Program
Ms Teresa Clune was not in attendance.
MATTERS FOR CONSIDERATION (Continued)
2. L509-029 —Ticket Ice
Moved by Councillor McRoberts
Seconded by Jag Parhar
THAT report LS09-029 — Ticket ice, be received for information; and
-42-
COUNCIL AGENDA - July 21, 2009
Leisure Services Advisory Committee Minutes No. 09-06
Thursday, June 18, 2009
Page 5 of 7
THAT it be recommended to Council that a ticket ice program not be
implemented.
C —1 l
INFORMATIONAL ITEMS
3. Canada Day Parade Sub -Committee Minutes, April 21, 2009
Moved by Jag Parhar Seconded.byCouncillor McRoberts
THAT the April 21, 2009 Canada Day Parade Sub -Committee Minutes be
received as information.
CARRIED
4. Canada Day Parade Sub -Committee Minutes, May 5, 2009
Moved by Jag Parhar Seconded by Councillor McRoberts
THAT the May 5; 2009 Canada Day Parade Sub -Committee Minutes be
received as information.
CARRIED
5. Canada Day Parade Sub -Committee Minutes, May 14, 2009
Moved by Jag Parhar Seconded by Councillor McRoberts
THAT the May 14, 2009 Canada Day Parade Sub -Committee Minutes be
received as information.
CARRIED
-. 43 -
COUNCIL AGENDA - July 21, 2009
Leisure Services Advisory Committee Minutes No. 09-06
Thursday, June 18, 2009
Page 6 of 7
6. Canada Day' Parade Sub -Committee Minutes, June 1, 2009
Moved by Jag Parhar Seconded by.Councillor McRoberts
THAT the June 1, 2009 Canada Day Parade Sub -Committee Minutes be
received as information.
CARRIED
7. Canada Day Parade Sub -Committee Minutes, June 4, 2009
Moved by Jag Parhar. . Seconded by Councillor McRoberts
THAT the June 4, 2009 Canada Day Parade Sub -Committee Minutes be
received as information.
CARRIED
8. Leisure Services Advisory Committee Pending List
Moved by Councillor Granger Seconded by Judy Norwell
THAT the Leisure Services Advisory Committee Pending List be received
and the following items be updated as indicated -
Item #LSAC32 — Remove;
Item #LSAC62 — Remove;
Item 4LSAC63 — Remove;
Item #LSAC70 — Remove;
Item#LSAC72 — Remove;
Item #LSAC73 — Remove;
Item #LSAC75 — Remove;
Item#LSAC79 — Remove;
44
I
COUNCIL AGENDA - July 21, 2009
Leisure Services Advisory Committee Minutes No. 09-06
Thursday., June 18, 200.9
Page 7 of 7
Item #LSAC 80 — To be referred to Legal and Planning
Departments for response;
Item #LSAC81 — Remove;
Item #LSAC82 — Remove.
CARRIED
9.. Extract from June 9, 2009 Council Meeting:
Re: May 21, 2009 Leisure Services Advisory Committee Meeting Minutes \
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT the extract .from the June 9, 2009 Council Meeting regarding
approval of the May 21, 2009 Leisure Services Advisory Committee
Minutes be received as information.
CARRIED
ADJOURNMENT
Moved by Jag Parhar
THAT the meeting be adjourned at 9:00 p.m.
CARRIED
Councillor Evelina MacEachern, Chair -
Leisure Services Advisory. Committee
I
- 45
COUNCIL AGENDA —July 21, 2009
v.
RESOLUTION FORM
COUNCIL MEETING JULY 21, 2009 - ITEM 3
Moved By Seconded By
Resolution:
3. TSAC09-05 —Traffic Safety Advisory Committee Meeting Minutes
June 10, 2009
RECOMMENDED:
THAT the Traffic Safety Advisory Committee minutes from the June 10, 2009
meeting be received and the recommendations contained therein be
approved.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-46-
COUNCIL AGENDA July 21, 2009
ITEM #3
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. TSAC09-05
SUBJECT: Traffic Safety Advisory Committee -Recommendation Summary from
June 10, 2069
FROM: Traffic Safety Advisory Committee
DATE: July 21, 2009.
RECOMMENDATIONS
Traffic Safety Advisory Committee Meeting
Minutes No. 09-04, dated Wednesday, April 15, 2009.
THAT the Traffic Safety Advisory Committee minutes 09-04, dated Wednesday, April 15,
2009 be adopted.
DELEGATIONS
(a) Ms Lee Burton
Re: Item 4 - Parking on George Street
(Added Item)
THAT the comments of the delegate be received for information and that.item 4 be
brought forward for consideration.
(b) Ms Julie Mallany
Re: Item 6 - McMaster Boulevard and Hollandview Trail Intersection
(Added Item)
THAT the comments of the delegate be received for information.
(c) Ms Brenda Badger
Re: Item 6 - McMaster Boulevard and Hollandview Trail Intersection
(Added Item)
The delegate was not in attendance.
(d) Ms Bonnie Kirsh
Re: Item 6 - McMaster Boulevard and Hollandview Trail Intersection
(Added Item)
THAT the comments of the delegate be received for information and that items 6, 7
8 and 9 be brought forward for consideration.
-47-
COUNCIL AGENDA - July 21, 2009
July 21 2009 - 2 - Report No. TSAC09-05
MATTERS ARISING FROM PREVIOUS MINUTES
1. Memorandum from J. Massadeh, Traffic/Transportation Analyst
Re: Walkway Safety Design
THAT the memorandum from the Traffic/Transportation Analyst regarding Walkway
Safety Design be received for information.
MATTERS FOR CONSIDERATION
2. TSAC09-006 — Multi -Way Stop Sign at the Kemano Road and Banff Drive
Intersection
THAT all -way stop sign control not be installed at the intersection of Banff Drive and
Kemano Road; and
THAT a letter be sent to Mr. Chris Hjelholt providing the Traffic Safety Advisory
Committee's recommendations.
3. TSAC09-007 — Safety Concerns at the Old Yonge Street and St. John's
Sideroad Intersection
THAT report TSAC09-007 be received for information; and
THAT based on the residents' survey results no action be taken in regards to peak
hours left turning restrictions and that the intersection stay as it presently exists; and
THAT a copy of this report be forwarded to the Region of York for their information;
and
THAT the Region of York investigate other options to improve the traffic operations
of the intersection; and
THAT a letter be sent to Mr. Barry Hall providing the Traffic Safety Advisory
Committee's recommendations.
- 48 -
COUNCIL AGENDA - July 21, 2009
July 21, 2009 -.3 - . Report No. TSAC09-05
4. TSAC09-008 — Parking on George Street
THAT the "No Parking" on the west side of George Street from Wellington Street
West to a point 66 metres south of Wellington Street West be repeated; and
THAT parking be prohibited on the west side of George Street from Tyler Streetto a
point 42 metres north of Tyler Street to a point 119 metres north of Tyler Street; and.
THAT a letter be sent to all affected residents and property owners providing the
Traffic Safety Advisory Committee's recommendations.
5. Memorandum from the Traffic/Transportation Analyst
. Re: Road Watch Drop Box Elimination
THAT Road Watch drop boxes in the Town of Aurora be removed.
6. Correspondence from Ms Jennifer Elgie
Re: McMaster Boulevard and Hollandview Trail Intersection; and
7. Correspondence from Ms Jill Harris
Re: McMaster Boulevard and Hollandview Trail Intersection: and
8: Correspondence from Ms. Julie Mallany
Re: McMaster Boulevard and Hollandview Trail Intersection; and
9. Correspondence from Ms Brenda Badger
Re: McMaster Boulevard and Hollandview Trail Intersection
THAT itbe recommended to Council that the correspondence regarding the.
McMaster Boulevard and Hollandview Trail intersection be received for information
and referred to staff to conduct stop sign compliance counts during the Summer;
and
THAT Staff also be requested to conduct a gap study count in September 2009, to
determine if that intersection meets the warrants for a school crossing guard; and
THAT staff request York Regional Police to monitor and enforce stop sign
compliance at that intersection; and
THAT Ms Julie Mallany, delegation (b) at this meeting, be invited to provide. the
information, which had been submitted to Road Watch, to Constable Terry White in
order to assist with the Road Watch application; and
THAT the area residents are informed of the recommendations resulting from this
meeting, pertaining to the matter.
- 49
COUNCIL AGENDA - July 213 2009
Julv 21, 2009 - 4 - Report No. TSAC09-05
INFORMATIONAL ITEMS
THAT items 10 and 11 be considered together.
10. Correspondence from Mr. Barry Locke
Re: Trucks on Henderson Drive; and
11. Correspondence from Mr. John Anderson
Re: Traffic on Henderson Drive
THAT the correspondence from Mr: Barry Locke and Mr. John Anderson regarding
trucks on Henderson Drive be received for information; and
THAT Mr. Locke and Mr Anderson be advised that no further action will be taken.
12. Correspondence from Mr. Justin Morawetz
Re: Request for Traffic Calming on Birkshire Drive
THAT the correspondence from Mr. Justin Morawetz regarding traffic calming on
Birkshire Drive be received for information.
13. Traffic Safety Advisory Committee Pending List
THAT the Traffic Safety Advisory Committee pending list be received for
information.
14. Extract from Council Meeting, April 14, 2009
Re: Traffic Safety Advisory Committee Minutes, March 11, 2009
THAT the extract from the April 14, 2009 Council meeting, regarding Traffic Safety
Advisory Committee Minutes, March.11, 2009 be received for information.
15. Extract from General Committee Meeting, May 5, 2009
Re: Traffic Safety Advisory Committee Minutes, April 15, 2009
THAT the extract from the May 5, 2009 General Committee meeting, regarding
Traffic Safety Advisory Committee Minutes, April 15, 2009 be received for
information.
-50.
COUNCIL AGENDA.- July 21, 2009
July 21, 2009 - 5 - Report No. TSAC69-05
16. New Item 16 -Appointment of a New Chair and Vice -Chair of the Traffic Safety
Advisory Committee
(Added Item)
THAT Mike Walters be appointed as Chair of the Traffic Safety Advisory Committee;
and
THAT Councillor Stephen Granger be appointed as Vice -Chair of the Traffic Safety
Advisory Committee.
ATTACHMENTS
Attachment #1 — Traffic Safety Advisory Committee Minutes of June 10, 2009
Prepared by: Carrie Eastwood, Committee Secretary - ext. 4225
Carrie Eastwood
Committee Secretary
On behalf of the Traffic Safety Advisory Committee
-51-
COUNCIL AGENDA - July 21, 2009
A
Auw> A
COMMITTEE MINUTES
MEETING NO. 09-05
Committee: Traffic Safety Advisory Committee
Date: Wednesday, June 10, 2009
Time and Location: 7:00 p.m., Council Chambers
Committee Members: Mike Walters, Vice -Chair, Councillor Gallo (left at 7:23 p.m.),
Councillor Granger, Debbie Latimer, Dave Watson and
Carmen Zambri
Absent:, Brett Cole and Rino Roncadin
Other Attendees: Jamal . Massadeh, Traffic/Transportation Analyst, Chris
Alexander, Manager of By-law Services, Cyndy Skillins,
PACT and Carrie Eastwood,.Committee Secretary
Mike Walters, Vice -Chair called the meeting to order at 7:06 p.m
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Carmen Zambni Seconded by Dave Watson
THAT the agenda as circulated. by the Corporate Services Department be
approved with the following additions:
New Delegation (a) - Ms Lee Burton
Re: Item 4 - Parking on George Street
New Delegation (b) - Ms Julie Mallany
Re: Item 6 - McMaster Boulevard and Hollandview, Trail Intersection
New Delegation (c) - Ms Brenda Badger
Re: Item 6 - McMaster Boulevard and Hollandview Trail Intersection
New Delegation (d) - Ms Bonnie Kirsh
Re: Item 6 - McMaster Boulevard and Hollandview Trail Intersection
New Item 16 - Appointment of a New Chair and Vice -Chair of the
Traffic Safety Advisory Committee
CARRIED
52
COUNCIL AGENDA -July 21, 2009
Traffic Safety Advisory Committee Meeting No. 09-05
Wednesday, June 10, 2009
Page 2of8_
ADOPTION OF MINUTES
Traffic Safety Advisory Committee Meeting
Record No. 09-04, dated Wednesday, April 15, 2009
Moved by Councillor Gallo Seconded by Councillor Granger
THAT . the Traffic Safety Advisory Committee minutes 09-04, dated
Wednesday, April 15, 2009 be adopted.
CARRIED
DELEGATIONS
(a) Ms Lee Burton
Re: Item 4 - Parking on George Street
(Added Item)
Ms Lee Burton addressed the committee to advise that the residents are
generally satisfied with the recommended solution to the parking on George
Street as outlined by staff in report TSAC09-008.
Moved by Councillor Granger Seconded by Carmen Zambri
THAT the comments of the delegate be received for information and that
item 4 be brought forward for consideration.
CARRIED
4. TSAC09-008 — Parking on George Street
Moved by Councillor Granger Seconded by Carmen Zambri
THAT the "No Parking" on the west side of George Street,from Wellington
Street West to a point 66 metres south of Wellington Street West be
repealed; and
THAT parking be prohibited on the west side.of George Street from Tyler
Street to a point 42 metres north of Tyler Street to a. point 119 metres
north of Tyler Street; and
THAT a letter be sent to all affected .residents and property owners
providing the Traffic Safety Advisory Committee's recommendations.
CARRIED
-53-
COUNCIL AGENDA - July 21, 2009
Traffic Safety Advisory Committee Meeting No. 09-05
Wednesday, June 10, 2009
Page 3 of 8
(b) . Ms Julie. Mallany
Re: Item 6 - McMaster Boulevard and Hollandview Trail Intersection
(Added Item)
Ms Julie Mallany addressed the committee to express concern and request
assistance. from the Town to address the situation of drivers disregarding. the
crosswalk at the intersection of McMaster Boulevard and Hollandview Trail. Ms
Mallany advised that drivers consistently ignore parents and children who use the.
crosswalk to go to and from school. Ms Mallany advised that it is common for
drivers to proceed through the intersection while being used, often aggressively,
causing serious danger to pedestrians.
Ms Mallany advised that she had submitted an application with Road Watch,
however the application has not been processed yet.
Moved by Debbie Latimer Seconded by Councillor Granger
THAT the comments of the delegate be received for information.
CARRIED
(c) . Ms Brenda Badger
Re: Item 6 - McMaster Boulevard and Hollandview Trail Intersection
(Added Item)
The delegate was not in attendance.
Councillor Gallo left the meeting at 7:23 p.m.
(d) Ms Bonnie Kirsh
Re: Item 6 - McMaster Boulevard and Hollandview Trail intersection
(Added Item)
Ms Bonnie Kirsh addressed the committee to support the comments of the
previous delegate, Ms Mallany.
Moved by Carmen Zambri Seconded by Dave Watson
THAT the comments of the delegate be received for information and that
Items 6, 7, 8 and 9 be brought forward for consideration.
CARRIED
-54-
COUNCIL AGENDA - July 21, 2009
i
Traffic Safety Advisory Committee Meeting No. 09-05
Wednesday, June_ 10, 2009
Page 4of8
6. Correspondence from Ms Jennifer Elgie
Re: McMaster Boulevard and. Hollandview Trail Intersection; and
7
E
9..
Correspondence from Ms Jill Harris
Re: McMaster Boulevard and Hollandview Trail Intersection; and
Correspondence from Ms Julie Mallany
Re: McMaster Boulevard and Hollandview Trail Intersection; and
Correspondence from Ms Brenda Badger
Re: McMaster Boulevard and Hollandview Trail Intersection
Moved by Carmen Zambri
Seconded. by Dave Watson
THAT it be. recommended to Council that .the correspondence regarding
the McMaster Boulevard and Hollandview Trail intersection be received for
information and referred to staff to conduct stop sign compliance counts
during the Summer; and
THAT Staff also be requested to conduct a gap study count in September
2009, to determine if that intersection meets the warrants for a school
crossing guard; and
THAT staff request York Regional Police to monitor and enforce stop sign
compliance at that intersection; and
THAT Ms Julie Mallany, delegation (b) at this meeting, be invited . to
provide the information, which had been submitted to Road Watch, to
Constable Terry White in order to assist with the Road Watch application;
and
THAT the area residents are informed of the recommendations resulting
from this meeting, pertaining to the matter.
CARRIED
MATTERS ARISING FROM PREVIOUS MINUTES
1.. Memorandum from J. Massadeh, Traffic/Transportation Analyst
Re: Walkway Safety Design '
Moved by Councillor Granger
Seconded by Carmen Zambri
THAT the memorandum from the Traffic/Transportation Analyst regarding'
Walkway Safety Design be received for information.
-55-
COUNCIL AGENDA - July 21, 2009
Traffic Safety Advisory Committee Meeting No. 09-05
Wednesday; June 10, 2009
Page 5 of 8
MATTERS FOR CONSIDERATION
2. TSAC09-006 — Multi -Way Stop Sign at the Kemano Road and Banff Drive
Intersection
Moved by Dave Watson
Seconded by Councillor Granger
THAT all -way stop sign control not be installed at the intersection of Banff
Drive and Kemano Road; and
THAT a letter be sent to Mr. Chris Hjelholt providing the Traffic Safety
Advisory Committee's recommendations.
CARRIED
3. TSAC09-007 — Safety Concerns at the Old Yonge Street and St. John's
Sideroad Intersection
Moved by Councillor Granger
Seconded by Dave Watson
.THAT report TSAC09-007 be received for information; and
THAT based on the residents' survey results no action be taken in regards
to peak hours left turning restrictions and that the intersection stay as it
presently exists; and .
THAT a copy of this report be forwarded to the Region of York for their
information; and
THAT the Region of York investigate other options to improve the traffic
operations of the intersection; and
THAT a letter be sent to Mr. Barry Hall providing the Traffic Safety
Advisory Committee's recommendations.
CARRIED
5. Memorandum from the Traffic/Transportation Analyst
Re: Road Watch Drop Box Elimination
Moved by Councillor Granger
Seconded by Debbie Latimer
THAT Road Watch drop boxes in the Town of Aurora be removed.
CARRIED
-56-
COUNCIL AGENDA - July 21, 2009
Traffic Safety Advisory Committee Meeting No. 09-05
Wednesday, June 10, 2009
Page 6 of 8
I
i
INFORMATIONAL ITEMS
i
Moved by Councillor Granger Seconded by. Debbie Latimer
I THAT items 10 and 11 be considered together.
10. Correspondence from Mr. Barry Locke
Re: Trucks on Henderson Drive; and
11., Correspondence from Mr: John Anderson.
Re: Traffic on Henderson Drive
Moved by Councillor Granger Seconded by Dave Watson
THAT the correspondence from Mr. Barry. Locke and Mr. John Anderson
regarding trucks on Henderson Drive be received for information; and
THAT Mr. Locke and Mr Anderson be advised that no further action will be
taken.
CARRIED
12. Correspondence from Mr. Justin Morawetz
Re: Request for Traffic Calming on Birkshire Drive
Moved by Councillor Granger Seconded by Debbie Latimer
THAT the correspondence from Mr. Justin Morawetz regarding traffic
calming on Birkshire Drive be received for information.
dC[ �
13. Traffic Safety Advisory Committee Pending List
Moved by Dave Watson Seconded by Debbie Latimer
THAT the Traffic Safety Advisory Committee pending list be received for
information.
CARRIED
I
i
57 -
COUNCIL AGENDA - July 21, 2009
Traffic Safety Advisory Committee Meeting No. 09-05
Wednesday, June 10, 2009
Page 7 of 8
14. Extract from Council Meeting, April 14, 2009
Re: Traffic Safety Advisory Committee Minutes, March 11, 2009
Moved by Councillor Granger Seconded by Debbie Latimer
THAT the extract from the April 14, 2009 Council meeting, regarding
Traffic Safety Advisory Committee Minutes, March 11, 20.09 be received
for information.
CARRIED
15. Extract from General Committee Meeting, May 5, 2009
Re: Traffic Safety Advisory Committee Minutes, April 15, 2009
Moved by Councillor Granger Seconded by Dave Watson
THAT the extract from the May 5, 2009 General Committee meeting,
regarding Traffic Safety Advisory Committee Minutes, April 15, 2009 be
received for information.
CARRIED
16. New Item 16 - Appointment of a New Chair and Vice -Chair of the Traffic
Safety Advisory Committee
(Added Item)
Moved by Carmen Zambri
Seconded by Dave Watson
THAT Mike Waiters be appointed as Chair of the Traffic Safety Advisory
Committee,
CARRIED
Moved by Carmen Zambri
Seconded by Debbie Latimer
THAT Councillor Stephen Granger be appointed as Vice -Chair of the
Traffic Safety Advisory Committee.
CARRIED
-58-
COUNCIL AGENDA - July 21, 2009
Traffic Safety Advisory Committee Meeting No. 09=05_
Wednesday, June 10, 2009
Page 8 of 8,
NEW BUSINESS
Mike Walters recognized that Constable Terry White was awarded Officer. of the Year.
for 2009, and extended congratulations, on behalf of the committee, to Constable White.
Carmen Zambri inquired about the appointment process used to fill the position of a
member of the Traffic Safety Advisory Committee. Mr. Chris Alexander provided a brief
review of the process that was followed.
Ms Cyndy Skillins advised that she has been appointed as Chair for the Central Ontario
Crime Prevention Association (COCPA).
Councillor Granger requested that staff provide, via e-mail, an updated contact list for
the members of the Traffic Safety Advisory Committee.
ADJOURNMENT
Moved by Councillor Granger
THAT the meeting adjourn at 9,04 p.m.
Mike Walters, Vice -Chair
Traffic Safety Advisory Committee
CARRIED
-59-
COUNCIL AGENDA - July 21, 2009
AURORA,
RESOLUTION FORM
COUNCIL MEETING JULY 21, 2009 - ITEM 4
Moved By Seconded By
Resolution:
4. YWCS09-02 — Yonge Wellington Corridor Study Steering Committee Meeting
Minutes — May 13, 2009
RECOMMENDED:
THAT the Yonge Wellington Corridor Study Steering Committee minutes from
the May 13, 2009 meeting be received and the recommendations contained
therein be approved.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-60-
COUNCIL AGENDA - July 21, 2009
ITEM #4
TOWN OF AURORA
AURORA COUNCIL No. YWC802-09
SUBJECT: Yonge Wellington Corridor Study Steering Committee -
Recommendation Summary from May 13, 2009
FROM: Yonge Wellington Corridor Study Steering Committee
DATE: July 21, 2009
RECOMMENDATIONS
Yonge Wellington Corridor Study Steering Committee
Record No. 02-09, dated Tuesday, May 13, 2009
THAT the Yonge Wellington Corridor Study Steering Committee minutes 02-09, dated.'
Tuesday, May 13, 2009 be adopted.
MATTERS FOR CONSIDERATION
1. Selection of a ChairpersonNice Chair
Mayor Morris was nominated as Chairperson of the Yonge-Wellington Corridor Study.
Chris Ballard was nominated as Vice Chair of the Yonge_Wellington Corridor Study.
2., Presentation — Overview of inventory of context, transportation and transit,
heritage, land use, current zoning, height, natural features, open space,
parks and trails, public land and key community facilities
Donna Hinde of the Planning Partnership presented data collected from initial findings of
the Yonge-Wellington Corridor.
It was discussed that additional potential development siteslapplications should be
included in their analysis as well as enhance the visual built form maps to include the GO
Station east of the Study Area. Clarifications on height regulations as well as current
zoning were conducted.
Matthew Somerville from ERA Architects provided the Steering. Committee with a brief
history of the Town of Aurora inclusive of site plans and images from the late 17"' Century
-61-
COUNCIL AGENDA - July 21, 2009
JOY 21, 2009 2 - Report No. YWCS02-09
highlighting development patterns, and buildings and monuments still in existence along
Yonge Street and Wellington Avenue,
Nick Poulos of Poulos and Chung discussed the Transit Corridor, his conclusions revealed
increased VIVA services over time will begin to shift reliance on the automobile to public
transit.
3. Presentation — initial observations on assets to leverage
Harold Madi of the Planning Partnership identified the GO Railway bridge overpass slated .
for refurbishment as an opportunity. He proposed the Town take advantage of the
occasion to upgrade the visual design and ensure the developer helps contribute to an
attractive gateway to the Town and the Yonge Corridor and circumvent another "standard"
bridge overpass.
He also identified the War Memorial Cenotaph as an untapped resource, as well as the
striking topography and water systems. The notion of Aurora as a prestigious place was
also discussed with opportunities available to hone in on.
Branding initiatives were also considered. Harold Mad presented the suggested branding
slogan of "The Aurora Promenade" with the acronym "TAP" as the marketing strategy, i.e.
TAP: into the downtown, TAP into our river system, TAP into our culture, etc.
4. Summary of what was heard from the walking tour and meeting with staff
from the Region, Town, Conservation Authority, School Board (s) and
business owners
Donna Hinde of the Planning Partnership indicated she would compile all of the information
acquired and.provide notes of all the meetings to distribute to the Quorum and the Town
for public viewing.
The following points were raised as opportunities and challenges within the Study Area;
The War Memorial Cenotaph
• The Wells Street High School
• The Church Street School
• $treetscaping
• The GO Station
• . Existing Topography and Riverbeds
• Establishment of a BIA (Business Improvement Area)
• "Green'- bookends to the north and south of the Study Area
• Possibility of tapping into niche"specialty markets'
• Connectivity
-62.
COUNCIL AGENDA.- July 21, 2009
July 21, 2009 - 3 Report No. YWCS02-09 .
Transportation
Parking requirements for developments with the Study Area
• Possibility of DPS (Development Permit System) .
5. Discussion of the approach for the evening workshop with the public
Donna Hinde of the Planning Partnership indicated the evening workshop would begin with
a presentation of.their findings and initial observations; to conclude at 8:30 p.m. The
Planning Partnership would then open up the floor to discussion, followed by an exercise
wherein participants were actively engaged in identifying the opportunities and strengths of
the existing Yonge-Wellington Corridor.
6. Next steps and meeting with the Steering Committee
Donna Hindle of the Planning Partnership confirmed the date of Community Workshop #2 ,
for June 15A 7t', 2009. Mayor Morris addressed the date of the next scheduled Steering
Committee for June 16w, 2009, at Lynett Hall.
Jim Kyle from the Town of Aurora indicated formal notice would be sent out as soon as
possible regarding the second Open House In, June 2009.
ATTACHMENTS
Attachment 1" - Yonge Wellington Minutes of May 13; 2009
Prepared by: Erin Smith, Planning and Development Services, ext. 4354
Jim Kvo -1 Manager of Policy Planning
-63-
COUNCIL AGENDA - July 21, 2009
ATTACHMENT-1
AUIZoRA
COMMITTEE MINUTES
MEETING NO. 02-69
Committee: Yonge Wellington Corridor Study
Date: Tuesday, May 13, 2009
Time and Location: 7:00 p.m. — Magna Room — Aurora Public Library
Committee Members: Mayor Morris, Chris Ballard, Ken Whitehurst
Andries Godschalk; Michael Keith,, and
Absent: Michael Levesque
Other Attendees: Jim Kyle — Planning, Marco Ramunno — Planning, Mai Al
Nabhan Planning, Erin Smith — Planning, Fausto Fillipetto —
Planning, Marnie Wraith — ED, Al Wilson = Councillor, Donna
Hinde — Planning Partnership, and Vincqnt Tong — Planning
Partnership
The meeting was called to order at 5:10 p.m. There was a Quorum at the meeting.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
The agenda was approved.
ADOPTION OF MINUTES.
The minutes of the steering committee of April 20w, 2009 meeting were approved.
DELEGATIONS
None
MATTERS FOR CONSIDERATION
64 -
COUNCIL AGENDA - July 21, 2009
Yonge Wellington Corridor Committee Record No. 09-01 .
Monday, April 20, 2009
Page 2 of 5
1. Selection of a ChairpersonNice Chair
Moved by Ken Whitehurst Seconded by Michael Keith
THAT Mayor Morris be nominated as Chairperson of the Yonge-
Wellington Corridor Study
CARRIED
Moved by Ken Whitehurst Seconded by Michael Keith
THAT Chris Ballard be nominated as Vice Chair of the Yonge-Wellington
Corridor Study
CARRIED
i
2. Presentation — Overview of inventory of context, transportation and
transit, heritage, land use, current zoning, height, natural features, open
i space, parks and trails, public land and key community facilities
{
Donna Hinde of the Planning Partnership presented data collected from initial
findings of the Yonge-Wellington Corridor.
It was discussed that additional potential development siteslapplications should
be included in their analysis as well as enhance the visual built form maps to
include the GO Station east of the Study Area. Clarifications on height
regulations as well as current zoning were conducted. i.
Matthew Somerville from ERA Architects provided the Steering Committee with a
brief history of the Town of Aurora inclusive of site plans and images from the
late 171h Century highlighting development patterns, and buildings and
monuments still in existence along Yonge Street and Wellington Avenue.
Nick Poulos of Poulos and Chung discussed the Transit Corridor, his conclusions
revealed increased VIVA services over time will begin to shift reliance on the
automobile to public transit.
Moved by Chris Ballard Seconded by Michael Keith
THAT the presentation made by the consultant be received for information
CARRIED
-65-
COUNCIL AGENDA - July 21, 2009
Yonge Wellington Corridor Committee Record No. 09-01
Monday, April 20, 2009
Page 3 of 5
3. Presentation — initial observations on assets to leverage
Harold Madi of the Planning Partnership identified the GO Railway bridge
overpass slated for refurbishment as an opportunity. He proposed the Town take
advantage of the occasion to upgrade the visual design and ensure the
developer helps contribute to an attractive gateway.to the Town and the Yonge
Corridor and circumvent another "standard' bridge overpass.
He also identified the War Memorial Cenotaph as an untapped resource, as well
as the striking topography and water systems. The notion of Aurora as a
prestigious place was also discussed with opportunities available to hone In on.
Branding initiatives were also considered. Harold Madi presented the suggested
branding slogan of "The Aurora Promenade' with the acronym "TAP" as the
marketing strategy, i.e. TAP into the downtown, TAP into our river system, TAP
into our culture, etc.
Moved by Andries Godschalk Seconded by Chris Ballard
THAT the presentation made by the consultant be received for information
and that the branding of "The Aurora Promenade' be used to promote the
project.
CARRIED
Q. Summary of what was heard from the walking tour and meeting with
staff from the Region, Town, Conservation Authority, School Board (a)
and business owners
Donna Hinde of the Planning Partnership indicated she would compile all of the
information acquired and provide notes of all the meetings to distribute to the
Quorum and the Town for public viewing.
The following points were raised as opportunities and challenges within the Study
Area:
The War Memorial Cenotaph
The Wells Street High School
The.Church Street School
• Streetscaping
The GO Station
i Existing Topography and Riverbeds
-66-
COUNCIL AGENDA - July 21, 2009
Yonge Wallington Corridor Committee Record No. 09-01
Monday, April 20, 2009
Page 4 of 5
Establishment of a BIA (Business Improvement Area)
• "Green" bookends to the north and south of the Study Area
Possibility of tapping into niche "specialty markets"
Connectivity
• Transportation
Parking requirements for developments with the Study Area
• Possibility of DPS (Development Permit System)
Moved by Chris Ballard Seconded by Michael Keith
THAT the update made. by the consultant be received for information.
CARRIED
5. Discussion of the approach for the evening workshop with the public
Donna Hinde of the Planning Partnership indicated the evening workshop would
begin with a presentation of their findings and initial observations, to conclude at
8;30. p.m. The Planning Partnership would then open up the floor to discussion,
followed by an exercise wherein participants were actively engaged in identifying
the opportunities and strengths of the existing Yonge-Wellington Corridor.
Moved by Ken Whitehurst Seconded byAndries Godschalk
THAT the update made by the consultant be received for information.
CARRIED
6. Next steps and meeting with the Steering Committee
Donna Hinde of the Planning Partnership confirmed the date of' Community
Workshop #2 for June 15-17t', 2009. Mayor, Morris addressed the date of the
next scheduled Steering Committee for June 16t", 2009, at Lynett Hall.
Jim Kyle from the Town of Aurora indicated formal notice would be sent out as
soon as possible regarding the second Open House in June 2009.
Moved by Chris Ballard Seconded by Ken Whitehurst
THAT the update made by the consultant be received for information
CARRIED
67
COUNCIL AGENDA - July 21, 2009
Yonge Wellington Corridor Committee Record No. 09-01
Monday, April 20, 2009
Page 5 of 5
OTHER BUSINESS BY MEMBERS.
The minutes of April 20'', 2009
ADJOURNMENT
The meeting was adjourned at 6:58 p.m.
E
Yonge WellingtorrCorridor Study Steering Committee
i
-6$-
COUNCIL AGENDA - July.21, 2009
Auj&ORA
RESOLUTION FORM
COUNCIL MEETING JULY 21, 2009 - ITEM 5
Moved By Seconded.By
Resolution:
5. EDAC09-05 & YWCSSC09-05 — Joint Meeting
Economic Development Advisory Committee and
Yonge Wellington Corridor Study Steering Committee
June 24,;2009
RECOMMENDED:
THAT the joint meeting minutes of the Economic Development Advisory
Committee and the Yonge Wellington Corridor Study Steering Committee from
the June 24, 2009 meeting be received and the recommendations contained
therein be approved.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-69-
COUNCIL AGENDA - July 21, 2009
ITEM #5
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. EDAC09-05 & YWCSSS09-05
SUBJECT: Economic Development Advisory Committee &
Yonge &.Wellington Corridor Study Steering Committee
Recommendation Summary from June 24, 2009
FROM: Economic Development Advisory Committee &
Yonge & Wellington Corridor Study Steering Committee
DATE: July 21, 2009
MATTERS FOR CONSIDERATION .
1. Jim Kyle, Manager of Policy Planning
Presentation — The Aurora Promenade:
A Vision for the Revitalization of the Yonge and Wellington Corridors
THAT the presentation regarding The Aurora Promenade: A Vision for the Revitalization
of the Yonge and Wellington Corridors be received for information.
2. Questions/Comments Pertaining to the Presentation
THAT the questions and comments regarding The Aurora Promenade: A Vision for the
Revitalization of the Yonge and Wellington Corridors be received for information.
3. Specific Feedback Related to the Economic Development Focus of the
Yonge & Wellington Corridor Study
THAT item 3 be referred to the next Economic Development Advisory Committee meeting;
and
THAT the Economic Development Advisory Committee members be polled with respect to
the possibility of calling a Committee meeting in July, 2009.
ATTACHMENTS
Attachment#1:- Economic Development Advisory CommitteeNonge & Wellington Corridor
Study Steering Committee Minutes of June 24, 2009
-70-
COUNCIL AGENDA - July 21, 2009
July 21, 2009 - 2 - Report No. EDAC09-04 & YWCSSC09-03
Prepared by: Carol Clark, Council/Committee Secretary Ext. 4227
Carol Clark
CouncillCommittee Secretary
On behalf of the Economic Development Advisory Committee &
Yonge & Wellington Corridor Study Steering Committee
-71-
COUNCIL AGENDA - July 21, 2009
AumofzA
COMMITTEE MINUTES
JOINT MEETING
(EDAC — 09-05)
(YWCSSC — 09-05)
Committee:, Economic Development Advisory Committee and
Yonge & Wellington Corridor Study Steering Committee
Date: Wednesday, June 24, 2009
Time and Location: 6:00 p.m., Holland Room
Committee Members: Mayor Phyllis Morris, Chair, Councillor Wendy ,Gaertner,
Councillor Stephen Granger (arrived 6:30 p.m.), Councillor
Evelina MacEachern (arrived 6:45 p.m.), Councillor AI Wilson,
Christopher Ballard, Bryan Black, Angelo Giannetta, Andries
Godschalk and Michael Keith
Absent: Geoffrey Dawe, Kent Dinning, Michael Levesque and .
Kenneth Whitehurst
Other Attendees: Neil Garbe, Chief Administrative Officer, Anthony lerullo,
Economic Development Officer, Jim Kyle, Manager of Policy
Planning, Marco. Ramunno, Director of Planning and
Development and Elma Stevenson, Committee Secretary
The Chair called the meeting to order at 6:10 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Angelo Giannetta Seconded by Michael Keith
THAT the content of the agenda as circulated by the Corporate Services
Department be approved.
CARRIED
- 72
COUNCIL AGENDA - July 21, 2009
Joint Meeting Minutes
Economic. Development Advisory Committee/
Yonge & Wellington Corridor Study Steering Committee
Wednesday, June 24, 2009
Page 2 of 4
ADOPTION OF MINUTES
Previous Minutes of the respective Committees will be adopted at the next regularly.
scheduled meeting for each Committee.
DELEGATIONS
MEMEWT_'
MATTERS FOR CONSIDERATION
1., Jim Kyle, Manager of Policy Planning
Presentation - The Aurora Promenade:
A Vision for the Revitalization of the Yonge and Wellington Corridors
Mr. Jim Kyle, Manager of Policy Planning made a 'presentation to the Joint
Economic Development Advisory and Yonge &. Wellington Corridor Study
Steering Committees which included the following:
An overview of the three-day Community Workshop conducted from June
15-17, 2009 at Lyn.ett Hall, 16 Catherine Avenue, Aurora;
Discussion relating to the study area, study goals (stimulate economic
development, intensification along Yonge Street), study scope,: study -
purpose (downtown revitalization) and study process (consisting of four
phases: inventory and analysis, options, The Aurora Promenade report
and the Secondary Plan);
Description of the Town web site link to relevant and upcoming project
information. Web site enhancement to provide for public comments and
input as well as links to agendas, public notices and updates on project
information;
Committee input and outline of the presentation scheduled to be made to
the June 25, 2009 Council meeting by Mr. Harold Madi, The Planning
Partnership (the consultant retained to prepare the study in association
with sub -consultants Poulos & Chung (transportation engineers) and ERA
Architects (heritage architects);
-73-
COUNCIL AGENDA - July 21, 2009
Joint Meeting Minutes
Economic Development Advisory Committee/
Yonge & Wellington Corridor Study Steering Committee
Wednesday, June 24, 2009
Page 3 of 4
Description of the proposed concept plan divided into seven distinct
character areas. along with four focus areas for redevelopment, including
the Cenotaph, the Price Chopper location, Aurora Public Library and the
GO Station.
Moved by Michael Keith
Seconded by Angelo Giannetta
THAT the presentation regarding The Aurora Promenade: A Vision for the
Revitalization of the Yonge and Wellington Corridors be received for
j
information.
i
CARRIED
I.
I
i
2. Questions/Comments Pertaining to the Presentation
Moved by Michael Keith - Seconded by Angelo Giannetta
THAT the questions and comments regarding The Aurora Promenade: A
Vision for the Revitalization of the Yonge and Wellington Corridors be
received for information.
CARRIED
3. Specific Feedback Related to the
Economic Development Focus of the
Yonge & Wellington Corridor Study
Moved by Councillor MacEachern Seconded by Bryan Black
THAT item 3 be referred to the next Economic Development Advisory
Committee meeting; and
THAT the Economic Development Advisory Committee members be
polled with respect to the possibility of calling a Committee meeting in July,
2009.
CARRIED
-74.
COUNCIL AGENDA - July 21, 2009
Joint Meeting Minutes
Economic Development Advisory Committee/
Yonge & Wellington Corridor Study Steering Committee
Wednesday, June 24, 2009
Page 4 of 4
ADJOURNMENT
Moved by Angelo Giannetta
THAT the meeting be adjourned at 7:10 p.m.
CARRIED
Mayor Phyll Morris, Chair
Joint Meeting
Economic Development Advisory Committee &
Yonge & Wellington Corridor Study Steering Committee
-75-
COUNCIL AGENDA - July 21, 2009
AURORA
yv°we,,� � RESOLUTION FORM
COUNCIL MEETING JULY 21, 2009 - ITEM 6
Moved By Seconded By
Resolution:
6. HAC09-06 — Heritage Advisory Committee Meeting Minutes
July 1.3, 2009
RECOMMENDED:
THAT the Heritage `Advisory Committee minutes from the July 13, 2009
meeting be received and the recommendations contained therein be
approved.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-76- .
COUNCIL AGENDA - July 21, 2009 ITEM #6
TOWN OF AURORA
AURORA COUNCIL REPORT No. HAC09-06
SUBJECT: Heritage Advisory Committee- Recommendation Summary from
Monday, July 13, 2009
.DATE: July 21, 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
Heritage Advisory Committee Meeting Minutes of Monday, June 8, 2009
THAT the. Heritage Advisory Committee minutes of Monday; June 8, 2000 be
adopted.
ITEMS FOR CONSIDERATION
1. PL09-060 Proposed Demolition/Delist Property
77 St. John's Sideroad West
THAT it be recommended to Council that the applicant be requested to investigate,
options for relocation of the building, within the Town of Aurora, by. placing one
advertisement in the local newspapers (Auroran and. Banner), at the applicants'
expense; and
THAT, failing any options for relocation, the Heritage Advisory Committee has. no
objection to the demolition of the 'Gardener's Cottage' at 77 St. John's Sideroad
West; and
THAT, full architectural documentation be provided to the Town, at the applicant's
expense, this to include:
• Floor plans
• All elevations
• Complete exterior and interior photographic documentation; and
THAT, prior to the demolition of the building, stucco be partially removed to allow for
the original structure to be photographed and documented; and
- 77
COUNCIL AGENDA - July 21, 2009
July 21 2009 - 2 - Council Report No. HAC09-06
THAT significant architectural components of the house be made available for the
Heritage Advisory Committees' Architectural Salvage Program, priorto demolition,
at no cost to the Town; and
THAT, the proposed structure comply with the Heritage Design Guidelines, and be
brought back to the Heritage Advisory Committee for comments before approval;
and
THAT the house at 77 St. John's Sideroad West be excluded from the Aurora
Register of Properties of Cultural Heritage Value or Interest.
INFORMATION ITEMS
2. Heritage Markham. Committee Meeting Minutes Wednesday, June 10, 2009
THAT the Heritage Markham Committee meeting minutes of Wednesday, June 10,
2009, be received for information.
3. , Extract from June 25, 2009 Council Meeting
Re: Approval of June 8, 2009 Heritage Advisory Committee Minutes
THAT the extract from the June 25, 2009 Council meeting, approving the June 8,
2009 Heritage Advisory Committee Minutes, be received for information.
4. Doors Open Aurora 2009 August 15, 2009
THAT the Heritage Advisory Committee recommend that Council authorize the
expenditure of up to $1,500 forthe following.expenditures in support of Doors Open
Aurora 2009:
Brochure production
Additional site location number signs
Additional board display
• Name tags
Refreshments for site volunteers
Event promotion
Volunteer T-shirts
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COUNCIL AGENDA - July 21, 2009
July 21, 2009 - 3 Council Report No. HAC09-06
i
ATTACHMENTS
Attachment #1 - Heritage Advisory Committee Minutes of July 13, 2009
1 Prepared by. Carrie Eastwood, CounciUCommittee Secretary Ext. 4225
Carrie.Eastwood
Council/Committee Secretary
On behalf of the Heritage Advisory Committee
COUNCIL AGENDA - July 21, 2009
Autto A
COMMITTEE MINUTES
i MEETING NO. 09-06
Committee: Heritage Advisory Committee
Date: Monday, July 13, 2009
I
jTime and Location: 7:00 p.m., Holland Room
i -
Committee Members: Donna Smith (Vice -Chair), John McIntyre, -Bill Newman;
Councillor Collins-Mrakas and Councillor McRoberts
j Members Absent: Andries Godschalk, Lynne McKenzie and Jacqueline Stuart
,
Other Attendees: Mai AI Nabhan, Manager of Heritage Planning & Urban
Design, Mayor Phyllis Morris (arrived at 7:20 p.m:) and Carrie
Eastwood, Council/Committee Secretary
The Vice -Chair called the meeting to order at 7:02 p.m.
DECLARATIONS OF INTEREST
None
i
APPROVAL OF AGENDA
Moved by Councillor Collins-Mrakas Seconded by John McIntyre
THAT the agenda as circulated by the Corporate Services. Department,
with the following addition be approved:
New Item 4 - Doors Open Aurora 2009 - August 16, 2009
CARRIED
DELEGATIONS
None
-80-
COUNCIL AGENDA - July 21, 2009
Heritage Advisory Committee Minutes
Monday;July 13, 2009
Page 2 of 4
ADOPTION OF MINUTES
Heritage Advisory Committee Meeting Minutes of Monday, June 8, 2009
Moved by Councillor McRoberts
Seconded by Bill Newman
THAT the Heritage Advisory Comm ittee,minutes of Monday, June 8, 2009
be adopted.
CARRIED
Mayor Morris. arrived at 7:20 p.m.
ITEMS FOR CONSIDERATION
1. PL09-060 - Proposed Demolition/Delist Property
. 77 St. John's Sideroad West
Moved by John McIntyre Seconded by Councillor Collins-Mrakas
THAT it be recommended to Council that the applicant be requested to
investigate options for relocation of the building, within the Town of:
Aurora, by placing one advertisement in the local newspapers (Auroran
and Banner), at the applicants' expense; and
THAT, failing any options for relocation, the Heritage Advisory Committee
has. no objection to the demolition of the 'Gardener's Cottage' at 77 St.
John's Sideroad West; and
THAT, full architectural documentation be provided to the Town, at the
applicant's expense, this to include:
• Floor plans
• All elevations
• Complete exterior and interior photographic documentation; and
THAT; prior to the demolition of the building, stucco be partially removed
to allow for the original structure to be. photographed and documented;
and
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COUNCIL AGENDA - July 21, 2009
Heritage Advisory Committee Minutes
Monday, July 13, 2009
Page 3 of 4
THAT significant architectural components of the house be made available
for the Heritage Advisory Committees' Architectural Salvage Program,
prior to demolition, at no cost to the Town; and
THAT, the proposed structure comply with the Heritage Design
Guidelines, and be brought back to the Heritage Advisory Committee for
comments before approval; and
THAT the house at 77 St. John's Sideroad West be excluded from the
Aurora Register of Properties of Cultural Heritage Value or Interest.
CARRIED.
Mayor Morris left at 8:00 p.m.
INFORMATION ITEMS
2. Heritage Markham Committee Meeting Minutes Wednesday, June 10, 2009
Moved by Councillor Collins-Mrakas Seconded by Bill Newman
THAT the Heritage Markham Committee meeting minutes of Wednesday,
June 10, 2009, be received for information.
CARRIED
3. Extract from June 25, 2009 Council Meeting
Re: Approval of June 8, 2009 Heritage Advisory Committee Minutes
Moved by Councillor Collins-Mrakas Seconded by.Councillor McRoberts
THAT the extract from the June 25, 2009 Council meeting, approving the
June 8, 2009 Heritage Advisory Committee Minutes„ be received for
information.
CARRIED
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COUNCIL AGENDA - July 21, 2009
Heritage Advisory Committee Minutes.
Monday, July 13, 2009
Page 4 of 4
4. Doors Open Aurora.2009 - August 15, 2009
Moved by Bill Newman Seconded by John McIntyre
THAT the Heritage Advisory Committee recommend that Council
authorize the expenditure of up to $1,500 for the following expenditures in
support of Doors Open Aurora 2009:
Brochure production
Additional site location number signs
Additional board display
• Name tags
Refreshments for site volunteers
Event promotion
• Volunteer T-shirts
CARRIED
. NEW BUSINESS
ADJOURNMENT
Moved by Councillor Collins-Mrakas
THAT the meeting be adjourned at 8:10 p.m.
CARRIED
Ms Donna Smith, Vice -Chair
Heritage Advisory Committee
-83-
COUNCIL AGENDA'- July 21, 2009
Auo
RESOLUTION FORM
COUNCIL MEETING JULY 21, 2009 - ITEM 7
Moved By Seconded By
Resolution:
7. Central York Fire Services — Joint Council Committee Meeting Minutes
February 10, 2009
RECOMMENDED:
THAT the Central, York Fire Services — Joint Council Committee Meeting
minutes of February 10, 2009 be received for information.
Proposed Resolution/Amendment (if applicable):
CARRIED _
DEFEATED
-84-
COUNCIL AGENDA : July 21, 2009
ITEM #7
CENI'RALYORK FIRE SERVICES
JOINT COUNCIL COMMITTEE MEETING
TUESDAY, FEBRUARY 10, 2009 AT 10:30 A.M.
TOWN OF AURORA, HOLLAND ROOM
MINUTES
A meeting of the Joint Council Committee was held on Tuesday, February 10, 2009 at 10:30
a.m. in the Holland Room at the Town of Aurora.
Members Present: Newmarket
Councillor Emanuel
Councillor Woodhouse
Absent
Regional Councillor Taylor
Aurora
Councillor Buck
Councillor Wilson
Absent
Councillor Gallo
Staff: Newmarket
M. Mayes, Assistant Director of Finance/Treasurer
L. Georgeff, Manager of Human Resources
L Gibson, Deputy Clerk
Aurora
N. Garbe, Chief Administrative Officer
P. Morris, Mayor of Aurora
CYFS
J. Molyneaux, Fire Chief
P. Leslie, Deputy Fire Chief
R. Comeau, Deputy Fire Chief
The meeting was called to order at
1 D:30 a.m.
The Deputy Clerk outlined the election process for the Chair and Vice Chair prior to opening the
floor for nominations.
ELECTIONS
1. JOINT COUNCIL COMMITTEE — FEBRUARY 10, 2009 — ITEM 1
CHAIR AND VICE -CHAIR APPOINTMENT FOR 2009110
Appointment of Chair and Vice -Chair for the Joint Council Committee for 2009/10.
-85-
COUNCIL AGENDA - July 21, 2009
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
THAT Councillor Wilson be appointed as Chair of the Joint Council Committee for
2009 and 2010.
CARRIED
Moved by Councillor Wilson
Seconded by Councillor Woodhouse
THAT Councillor Emanuel be appointed as Vice -Chair of the Joint Council
Committee for 2009 and 2010.
CARRIED
Councillor Wilson assumed the Chair.
ADDITIONS TO AGENDA
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
THAT the order of the agenda be altered by adding the following item for consideration:
DEPUTATION
Deputation regarding the Fire Master Plan by the President of the Central York Fire
Services Association.
CARRIED
DECLARATIONS
None.
PRESENTATIONS
2. JOINT COUNCIL COMMITTEE — FEBRUARY 10, 2009 — ITEM 2
CAREER FIREFIGHTER CERTIFICATES
The Fire Chief presented Career Firefighter Certificates to Vince Crane and Alex Patrick.
Moved by Councillor Buck
Seconded by Councillor Woodhouse
THAT a letter of commendation be sent to the two Firefighters who received the
Career Firefighter Certificates.
CARRIED
Central York Fire Services -Joint Council Committee
Minutes February 10, 2009 _ Page 2 of 7
COUNCIL AGENDA - July 21, 2009
Mayor Morris and Chief Administrative Officer Garbe arrived at 10:40 a.m.
DEPUTATION
3. JOINT COUNCIL COMMITTEE -- FEBRUARY 10, 2009 — ITEM 3
CENTRAL YORK PROFESSIONAL FIREFIGHTERS' ASSOCIATION
The President of the Central York Professional Firefighters Association, Brent Heppell,
addressed the Committee regarding the Association's concerns in. conjunction with the
Fire Master Plan.
Discussion ensued regarding some of the concerns.
Moved by Councillor Woodhouse
Seconded by Councillor Emanuel
THAT the deputation from Brent Heppell, President of the Central York
Professional Firefighters' Association be received.
CARRIED
4. JOINT COUNCIL COMMITTEE MINUTES — FEBRUARY 10, 2009 — ITEM 4
APPROVAL OF MINUTES
Joint Council Committee Minutes of December 2, 2008.
Moved by Councillor Woodhouse
Seconded by Councillor Wilson
THAT the Joint Council Committee Minutes of December 2, 2008 be approved.
CARRIED
5. JOINT COUNCIL COMMITTEE MINUTES — FEBRUARY 10, 2009 — ITEM 5
JOINT FIRE SERVICES AND CORPORATE & FINANCIAL SERVICES (FINANCE)
REPORT— FIRE SERVICES 2009-02 PRELIMINARY 2008 CENTRAL YORK FIRE
SERVICES BUDGET REPORT —FOURTH QUARTER
Joint Fire Services and Corporate & Financial Services (Finance) Report — Fire Services
2009-02 dated January 16, 2009 regarding Preliminary 2008 Central York Fire Services
Budget Report — Fourth Quarter.
Moved by Councillor Buck
Seconded by Councillor Woodhouse
THAT the Joint Fire Services and Corporate & Financial Services (Finance) Report
— Fire Services 2009-02 dated January 16, 2009 regarding Preliminary 2008 Central
York Fire Services Budget Report — Fourth Quarter be received and the following
recommendations be adopted:
Central York Fire Services -Joint Council Comm ittoo
Minutes February 10, 2009 Page 3 of 7
COUNCIL AGENDA - July 21, 2009
1. THAT this report be received for information purposes;
2. AND THAT the Finance Department report to the Joint Council Committee
in March 2009 with the final results of the Central York Fire Services
accounts for 2009;
3. AND THAT staff be authorized to transfer up to $400,000 from the CYFS
Reserve Fund to cover the potential budget deficit.
CARRIED
6. JOINT COUNCIL COMMITTEE —FEBRUARY 10, 2009— ITEM 6
JOINT FIRE SERVICES AND CORPORATE & FINANCIAL SERVICES (FINANCE)
REPORT — FIRE SERVICES 2009-03 - 2009 CYFS BUDGET - REVISIONS
Joint Fire Services and Corporate & Financial Services (Finance) Report — Fire Services
2009-03 dated January 27, 2009 regarding the 2009 CYFS Budget — Revisions.
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
THAT Joint Fire Services and Corporate & Financial Services (Finance) Report —
Fire Services 2009-03 dated January 27, 2009 regarding the 2009 CYFS Budget —
Revisions be tabled until after the Closed Session.
CARRIED
For further disposition of Item 6 above see Item 12 of these minutes.
Mayor Morris and Chief Administrative Officer Garbe left the meeting at 11:30 a.m.
The Committee recessed at 11:37 a.m.
The Committee reconvened at 11:39 a.m.
7. JOINT COUNCIL COMMITTEE — FEBRUARY 10, 2009 — ITEM 7
FIRE SERVICES REPORT 2009-05
FIRE SERVICES' OVERTIME COSTS
Fire Services Report 2009-05 dated January 27, 2009 regarding Fire Services' Overtime
Costs.
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
THAT Fire Services Report 2009-05 dated January 27, 2009 regarding Fire
Services' Overtime Costs be received for information purposes.
CARRIED
Central York Fire Services -Joint Council Committee
Minutes February 10, 2009 Page 4 of 7
COUNCIL AGENDA - July 21, 2009
8. JOINT COUNCIL COMMITTEE - FEBRUARY 10, 2009 — ITEM 8
HUMAN RESOURCES INFORMATION REPORT HR 2009-02
WORKPLACE SAFETY & INSURANCE BOARD (WSIB) SURCHARGE
Human Resources Information Report HR 2009-02 dated January 27, 2009 regarding
Workplace Safety & Insurance Board (WSIB) Surcharge.
Moved by Councillor Buck
Seconded by Councillor Woodhouse
THAT Human Resources Information Report HR 2009-02 dated January 27, 2009
regarding Workplace Safety & Insurance Board (WSIB) Surcharge be received for
information purposes.
CARRIED
9. JOINT COUNCIL COMMITTEE — FEBRUARY 10, 2009 — ITEM 9
CENTRAL YORK FIRE SERVICES OCCUPATIONAL HEALTH AND SAFETY
COMMITTEE MINUTES
The Central York Fire Services Occupational Health and Safety Committee Minutes of
November 6, 2008 and December 4, 2008,
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
,THAT the Central York Fire Services Occupational Health and Safety Committee
Minutes of November 6, 2008 and December 4, 2008 be received for information
purposes.
CARRIED
10, JOINT COUNCIL COMMITTEE — FEBRUARY 10, 2009 — ITEM 10
MONTHLY CALL SYNOPSIS AND ADDITIONAL INFORMATION
Monthly Call Synopsis and additional information for the months of November and
December 2008
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
THAT the Monthly Call Synopsis and additional information for the months of
November and December 2008 be received for information.
CARRIED
Central York Fire Services - Joint Council Committee
Minutes February 10, 2009 Page 5 of 7
89
COUNCIL AGENDA - July 21, 2009
11, JOINT COUNCIL COMMITTEE — FEBRUARY 10, 2009 —ITEM 11
OUTSTANDING LIST
List of outstanding matters.
Discussion ensued regarding the Outstanding List and progress on the Central York Fire
Services website update.
Moved by Councillor Woodhouse
Seconded by Councillor Emanuel
THAT the Outstanding List be received for information;
AND THAT the list be updated to include the Central York Fire Services website.
CARRIED
Moved by Councillor Emanuel
Seconded by Councillor Buck
THAT the Fire Chief explore any infrastructure dollars that could offset the cost of
a potential training centre. (in reference to Item 1 of the Outstanding List)
CARRIED
Moved by Councillor Woodhouse
Seconded by Councillor Buck
THAT the Joint Council Committee resolve into a Closed Session for the purpose of
discuss a Labour Relations.
CARRIED
The Committee resolved into a Joint Council Committee Closed Session at 11:52 a.m.
The Minutes of the Joint Council Committee Closed Session are recorded under separate
cover.
The Committee resumed into public session at 12:29 p.m.
Chief Administrative Officer Garbe rejoined the meeting at 12:35 p.m.
Central York Fire Services -Joint Council Committee
Minutes February 10, 2009 Page 6 of 7
COUNCIL AGENDA - July 21, 2009
12. JOINT COUNCIL COMMITTEE — FEBRUARY 10, 2009 — ITEM 12
JOINT FIRE SERVICES AND CORPORATE & FINANCIAL SERVICES (FINANCE)
REPORT— FIRE SERVICES 2009-03 - 2009 CYFS BUDGET -REVISIONS
Joint Fire Services and Corporate & Financial Services (Finance) Report — Fire Services
2009-03 dated January 27, 2009 regarding the 2009 CYFS Budget — Revisions.
Amendments were made by deleting Recommendation 2 of said Report and by
replacing the words "Fire Chief' with the words "Joint Council Committee' after the
words "that the" in Recommendation 3. (new Recommendation 2)
Moved by Councillor Buck
Seconded by Councillor Woodhouse
The Joint Council Committee recommends to the Councils of Newmarket and
Aurora:
THAT Joint Fire Services and Corporate & Financial Services (Finance) Report —
Fire Services 2009-03 dated January 27, 2009 regarding the 2009 CYFS Budget —
Revisions be received and the following recommendations, as amended, be
adopted:
1. THAT revisions to the operating budget as contained in this report be
approved by Joint Council Committee;
2. AND THAT it be noted that the Joint Council Committee recommends
approval of the revised budget resulting in Net Expenditures of $16,096,288
and that there be no further reductions such as those under consideration
by the Town of Newmarket Council;
3. AND THAT the revised 2009 Central York Fire Services operating budget,
as amended, be approved by Joint Council Committee and forwarded, as
required by the Master Fire Service Plan, to the Town of Aurora for
comment and to the Town of Newmarket for inclusion in the 2009 budget
process.
CARRIED
Moved by Councillor Buck
Seconded by Councillor Woodhouse
THAT the meeting adjourn.
CARRIED
There being no further business, the meeting adjourned at 12:37 p.m.
Date Councillor Wilson, Chair
Central York Fire services - Joint Council Committee
Minutes February 10, 2009 Page 7 of 7
COUNCIL AGENDA - July 21, 2009
,add
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,you.Ymlrpyaardcoxi+usr .
RESOLUTION FORM
COUNCIL MEETING JULY 21, 2009 — ITEM 8
Moved By Seconded By
Resolution:
8. Central York Fire Services - Joint Council Committee Meeting Minutes
May 12, 2009
RECOMMENDED:
THAT the Central York Fire Services - Joint Council Committee Meeting
minutes of May 12, 2009 be received for information.
Proposed Resolution/Amendment (if applicable):
COUNCIL AGENDA - July 21, 2009
ITEM #8
CENTRAL YORK FIRE SERVICES
JOINT COUNCIL COMMITTEE
TUESDAY, MAY 12, 2009 AT 11:00 A.M.
r TOWN OF NEWMARKET, MULOCK ROOM
MINUTES
A meeting of the Joint Council Committee was held on Tuesday, May 12, 2009 at 11:00 a.m. in
the Mulock Room at the Town of Newmarket.
Members Present: Newmarket Councillor Woodhouse
Regional Councillor Taylor
.Absent Councillor Emanuel
Aurora: Councillor Buck
Councillor Wilson
Absent Councillor Gallo
Staff: -Newmarket R. N. Shelton, Chief Administrative Officer
L. Georgeff, Manager of Human Resources
L. Gibson, Deputy Clerk
CYFS: J. Molyneaux, Fire Chief .
P. Leslie, Deputy Fire Chief
R. Comeau, Deputy Fire Chief
The meeting was called to order at 11:10 a.m.
Councillor Wilson in the Chair.
The Fire Chief informed the Committee of his intention to retire effective December 31, 2009 at
midnight and offered his best wishes to whoever is chosen to succeed him.
The Chair of the Joint Council Committee thanked Fire Chief Molyneaux for his dedication and
service to the Fire Department and the Committee.
1. JOINT COUNCIL COMMITTEE — MAY 12, 2009 — ITEM 1
APPROVAL OF MINUTES
Joint Council Committee Minutes of April .14, 2009.
An amendment was made to the preamble in Item 5 of the Joint Council Committee
Minutes of April 14, 2009 to include "the possibility of after the word "includes".
-93-
COUNCIL AGENDA - July 21, 2009
Moved by Regional Councillor Taylor
Seconded by Councillor Woodhouse
THAT the Joint Council Committee Minutes of May 12, 2009, as amended, be
approved.
CARRIED
2, JOINT COUNCIL COMMITTEE - MAY 12, 2009 - ITEM 2
FIRE SERVICES REPORT 2009-11
OUTDOOR BURNING BY-LAW
Fire Services Report 2009-11 dated April 27, 2009 regarding the Outdoor Burning By-
law.
Moved by Regional Councillor Taylor
Seconded by Councillor Buck
The Joint.Council Committee recommends to the Councils of Newmarket and
Aurora:
THAT Fire Services Report 2009-11 dated April 27, 2009 be received and the
following recommendation be adopted:
THAT the Joint Council Committee recommend the final draft By-law regarding.
outdoor burning, be forwarded to Councils of the Towns of Aurora and. Newmarket
for, formatting in accordance with their respective policies and for their
subsequent adoption.
CARRIED
3. JOINT COUNCIL COMMITTEE - MAY 12, 2009 - ITEM 3
FIRE SERVICES REPORT 2009.12
RESIDENTIAL FIRE SPRINKLER LEGISTATION- PROPOSED BILL 72
Fire Services Report 2009-12 dated April 28, 2009 regarding Residential Fire Sprinkler
Legislation - Proposed Bill 72.
Moved by Regional Councillor Taylor
Seconded by Councillor Buck
The Joint Council Committee recommends to the Councils of Newmarket and
Aurora:
THAT Fire Services Report 2009-12 dated April 28, 2009 regarding Residential Fire
Sprinkler Legislation - Proposed Bill 72 be received;
Central York Fire Services -Joint Council Committee
Minutes May 12, 2009 - - - Page 2 of 4
COUNCIL AGENDA - July 21, 2009
AND THAT the Joint Council Committee recommend to the Councils of the Towns
of Aurora and Newmarket the endorsement of a resolution requesting the
Province of Ontario to enact Bill 72, an Act to amend the Building Code Act, 1992,
the City of Toronto Act, 2006 and the Municipal Act.2001 with respect to fire
sprinkler systems innewresidential buildings.
CARRIED
4. JOINT COUNCIL COMMITTEE — MAY 12, 2009 — ITEM 4
CENTRAL YORK FIRE SERVICES OCCUPATIONAL HEALTH AND . SAFETY
COMMITTEE MINUTES
The Occupational Health and Safety Committee Minutes of March 12, 2009.
Moved by Regional Councillor Taylor
Seconded by Councillor Woodhouse
THAT the Occupational -Health and Safety Committee Minutes of March 12, 2009
be received for information purposes.
CARRIED
5. JOINT COUNCIL COMMITTEE — MAY 12, 2009 — ITEM 5
OUTSTANDING LIST
List.of outstanding matters.
Moved by Regional Councillor Taylor
Seconded by Councillor Woodhouse
THAT the List of Outstanding Matters be received.
CARRIED
u
The Joint Council Committee resolved into a Closed Session for the purpose of discussing
Labour Relations at 11:25 a.m.
6. JOINT COUNCIL COMMITTEE (CLOSED SESSION) — MAY 12, 2009 — ITEM
MANAGER OF HUMAN RESOURCES VERBAL REPORT
LABOUR RELATIONS
The Manager of Human Resources provided a verbal report on labour relations.
Moved by Council Woodhouse
Seconded by Regional Councillor Taylor
THAT the verbal report from the Manager of Human Resources be received for
information.
CARRIED
. ! Central York Fire Services - Joint Council Committee
!t Minutes May 12, 2009 Page 3 of 4
COUNCIL AGENDA - July 21, 2009
Moved by Council Woodhouse
Seconded by Regional Councillor Taylor
THAT the Joint Council Committee resume into public session.
CARRIED
The Joint Council Committee reconvened into public session at 11:43 a.m.
7. JOINT COUNCIL COMMITTEE MAY 12, 2009 — ITEM 7
NEW BUSINESS
Committee Membership Attendance.
Moved by Regional Councillor Taylor
Seconded by Councillor Buck
The Joint.Council Committee recommends to Aurora Council:
THAT the Joint Council Committee requests that Aurora Council review their
membership on the Joint Council Committee for Fire Services with .regards to
attendance and quorum.
CARRIED
Moved by Councillor Woodhouse
Seconded by Regional Councillor Taylor
THAT the meeting adjourn.
CARRIED
There being no further business, the meeting adjourned at 11:45 a.m.
Date Councillor Wilson, Chair
Central York Fire Services -Joint Council Committee
Minutes May 12, 2009 Page 4 of 4
96
i
COUNCIL AGENDA - July 21, 2009
AuRORA
yowk� good cmip"fy RESOLUTION FORM. -
COUNCIL MEETING JULY 21, 2009 — ITEM 9
Moved By Seconded By
Resolution:
9. Central York Fire Services — Joint Council Committee Meeting Minutes
June 30, 2009
RECOMMENDED:
THAT the Central York Fire Services — Joint Council Committee Meeting
minutes of June 30, 2009 be received for information.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-97-
COUNCIL AGENDA - July 21, 2009
ITEM #9
CENTRAL'YORK FIRE SERVICES
JOINT COUNCIL COMMITTEE
TUESDAY, JUNE 30, 2009 AT 10:30 A.M.
TOWN OF AURORA, HOLLAND ROOM
MINUTES
A meeting of the Joint Council Committee was held on Tuesday, June 30, 2009 at 10:30 a.m. in
the Holland Room at the Town of Aurora.
Members Present: Newmarket:
Aurora:
Absent:
Councillor Emanuel
Councillor Woodhouse
Regional Councillor Taylor
Councillor Buck
Councillor Wilson
Councillor Gallo
Staff: Newmarket: R. Dixon, Acting Chief Administrative Officer
L. Georgeff, Manager of Human Resources
L. Gibson, Deputy Clerk
CYFS: J. Molyneaux, Fire Chief
P. Leslie, Deputy Fire Chief
R. Comeau, Deputy Fire Chief
The meeting was called to order at 10:32 a.m.
Councillor Wilson in the Chair.
ADDENDUM
Moved by Councillor Buck
Seconded by Councillor Woodhouse
THAT the order of the agenda be altered by adding the following items:
Open Session
Item 9 Chief Administrative Officer - Human Resources Report 2009-08 dated June
25, 2009 regarding Fire Chief Recruitment.
-98-
COUNCIL AGENDA - July 21, 2009
DISTRIBUTION
Closed Session
Item 1 Chief Administrative Officer - Human Resources (Closed Session) Report
2009-09 dated June 25, 2009 regarding Labour Relations.
CARRIED
JOINT COUNCIL COMMITTEE MINUTES -- JUNE 30, 2009 — ITEM 1
CORRESPONDENCE REGARDING BILL 221
Correspondence dated April 29, 2009 from the Town of Ingersoll regarding Bill 221,
presumption WSIB coverage.
Moved by Regional Councillor Taylor
Seconded by Councillor Woodhouse
THAT Correspondence dated April 29, 2009 from the Town of Ingersoll regarding
Bill 221, presumption Workers Safety Insurance Board coverage be received;
AND THAT staff report back to the Joint Council Committee on the status of the
presumption Workers Safety Insurance Board coverage.
CARRIED
2. JOINT COUNCIL COMMITTEE MINUTES — JUNE 30, 2009 — ITEM 2
CORRESPONDENCE REGARDING DISPATCH FOR EMS AND FIRE RESPONSE
Correspondence dated May 15; 2009 from the Township of South Stormont regarding
request for simultaneous dispatch for EMS and Fire Response.
Moved by Councillor Woodhouse
Seconded by Councillor Emanuel
THAT Correspondence date May 15, 2009 from the Township of South Stormont
be received and the request for simultaneous dispatch for EMS and Fire Response
be endorsed.
CARRIED
3. JOINT COUNCIL COMMITTEE MINUTES — JUNE 30, 2009 — ITEM 3
APPROVAL OF MINUTES
Joint Council Committee Minutes of May 12, 2009.
Central York Fire services -Joint Council Committee
Minutes June 30, 2009 Page 2 of 7
99
COUNCIL AGENDA - July 21, 2009
Moved by Councillor Emanuel
Seconded by Councillor Buck
THAT the Joint Council Committee Minutes of May 12, 2009 be approved.
n:: o
4. JOINT COUNCIL COMMITTEE MINUTES — JUNE 30, 2009 — ITEM 4
FIRE SERVICES REPORT 2009-13
MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF AURORA
BUILDING ADMINISTRATION, THE TOWN OF NEWMARKET BUILDING
DEPARTMENT AND CENTRAL YORK FIRE SERVICES
Fire Services Report 2009-13 dated June 12, 2009 regarding Memorandum of
Understanding between the Town of Aurora Building Administration, the Town of
Newmarket Building Department and Central York Fire Services.
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
THAT Fire Services Report 2009-13 dated June 12, 2009, outlining the
Memorandum of Understanding between the Town of Aurora Building
Administration, the Town of Newmarket Building Department and Central York
Fire Services be received for information purposes.
CARRIED
The Memorandum of Understanding between the Town of Aurora Building Administration, the
Town of Newmarket Building Department and the Fire Chief, Central York Fire Services was
signed at this time.
5. JOINT COUNCIL COMMITTEE MINUTES — JUNE 30, 2009 — ITEM 5
FIRE SERVICES REPORT 2009-14
COMPARISON OF OVERTIME COSTS
Fire Services Report 2009-14 dated June 12, 2009 regarding Comparison of Overtime
Costs.
Moved by Regional Councillor Taylor
Seconded by Councillor Emanuel
THAT Fire Services Report 2009-14 dated June.12, 2009, regarding Comparison of
Overtime Costs be received for information purposes;
AND THAT staff pursue further responses regarding overtime costs, choose two
comparators for deeper analysis and also look at best practices of the two
comparators.
Central York Fire Services - Joint Council Committee
MinutesJune30, 2009 Page 3 or 7
COUNCIL AGENDA - July 21, 2009
6. JOINT COUNCIL COMMITTEE MINUTES —JUNE 30, 2009— ITEM 6
FIRE SERVICES REPORT 2009-15
MASTER FIRE PLAN ROUTINE UPDATE JUNE 2009
Fire Services Report 2009-15 dated June 12, 2009 regarding Master Fire Plan Routine
Update June 2009.
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
THAT Fire Services Report 2009-16 dated June 12, 2009 regarding Master Fire Plan
Routine Update June 2009 be received for information purposes.
.r71T
JOINT COUNCIL COMMITTEE MINUTES —JUNE 30, 2009—ITEM 7
FIRE SERVICES REPORT 2009-16
PROCESS FOR ASSESSING FIREFIGHTER STAFFING NEEDS FOR 2011
Fire Services Report 2009-16 dated June 12, 2009 regarding the Process for Assessing
Firefighters Staffing Needs for 2011.
Moved by Councillor Woodhouse
Seconded by Councillor Buck
THAT Fire Services Report 2009-16 dated June 12, 2009 regarding the Process for
Assessing Firefighter Staffing Needs for 2011 be received for information
purposes.
CARRIED
8. JOINT COUNCIL COMMITTEE MINUTES — JUNE 30, 2009 — ITEM 8
VERBAL REPORT FROM DEPUTY FIRE CHIEF
STUDENT SMOKE ALARM CAMPAIGN
Verbal report from Deputy Fire Chief Leslie regarding Student Smoke Alarm Campaign.
Moved by Councillor Woodhouse
Seconded by Councillor Emanuel
THAT the verbal report from Deputy Fire Chief Leslie regarding the Student Smoke
Alarm Campaign be received for information purposes.
CARRIED
9. JOINT COUNCIL COMMITTEE MIUTES —JUNE 30, 2009 — ITEM 9
MONTHLY CALL SYNOPSIS AND ADDITIONAL INFORMATION
Monthly Call Synopsis and additional information from January 1, 2009 to May 31, 2009.
Central York Fire Services -Joint Council Committee
Minutes June 30, 2009 Page 4 of 7
1D7
COUNCIL AGENDA - July 21, 2009
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
THAT the Monthly Call Synopsis and additional information from January 1, 2009
to May 31, 2009 be received for information.
CARRIED
10. JOINT COUNCIL COMMITTEE MINUTES — JUNE 30, 2000 - ITEM 10
OUTSTANDING LIST
List of outstanding matters.
Moved by Councillor Emanuel
Seconded by Regional Councillor Taylor
THAT the List of Outstanding Matters be received for information.
CARRIED
11. JOINT COUNCIL COMMITTEE MINUTES —JUNE 30, 2009—ITEM 11
CHIEF ADMINISTRATIVE OFFICER REPORT- HUMAN RESOURCES 2009-08
FIRE CHIEF RECRUITMENT
Chief Administrative Officer Report — Human Resources 2009-08 dated June 25, 2009
regarding Fire Chief Recruitment.
Moved by Councillor Woodhouse
Seconded by Councillor Emanuel
THAT Chief Administrative Officer Report — Human Resources 2009-08 dated June
25, 2009 regarding Fire Chief Recruitment be received.
CARRIED
The Joint Council Committee resolved into Closed Session at 11:50 a.m. for the purpose of
discussing labour relations.
The Minutes of the Joint Council Committee Closed Session are recorded under separate
cover.
The Joint Council Committee reconvened into public session at 12:25 p.m.
Discussion ensued regarding the reconsideration of the Chief Administrative Officer Report —
Human Resources 2009-08 dated June 25, 2009 regarding Fire Chief Recruitment. As this
matter had previously been considered by the Committee within the last 90 days it requires two-
thirds vote before it can be reconsidered.
Central York Fire Services - Joint Council Committee
Minutes June 30, 2009 Page 5 of 7
COUNCIL AGENDA - July 21, 2009
Moved by Councillor Emanuel
Seconded by Councillor Buck
THAT the Joint Council Committee reconsider the Chief Administrative Officer Report —
Human Resources 2009-08 dated June 25, 2009 regarding Fire Chief Recruitment.
CARRIED
Two-thirds vote was received.
Discussion ensued regarding the recruitment process, in particular, Step 5 around the make up
of the panel members and the invitees.
Moved by Regional Councillor Taylor
Seconded by Councillor Buck
THAT the panel in Step 5 include the Chief Administrative Officers of Aurora and Newmarket, a
Fire Chief from a surrounding municipality, the Manager of Human Resources from Aurora and
Newmarket, the Chair and Co -Chair of the Joint Council Committee;
AND THAT the members of the Joint Council Committee and the Mayors of Aurora and
Newmarket be invited to observe.
MOTION LOST
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
THAT Chief Administrative Officer Report — Human Resources 2009-08 dated June 25,
2009 regarding. Fire Chief Recruitment be received;
AND THAT the balance of the Joint Council Committee members be invited to observe
and no fewer than two candidates be part of Step 5 of the Fire Chief Recruitment
process.
CARRIED
12. JOINT COUNCIL COMMITTEE MINUTES — JUNE 30, 2009 — ITEM 12
NEW BUSINESS
Regional Councillor Taylor thanked the Firefighters for their support in the Big Bike for
Heart Fundraiser.
Central York Fire Services . Joint Council Committee
Minutes June 30, 2009 - Page 6 of 7
COUNCIL AGENDA - July 21, 2009
Moved by Councillor Emanuel
Seconded by Regional Councillor Taylor
THAT the meeting adjourn.
CARRIED
There being no further business, the meeting adjourned at 12A5 p.m.
Date
Councillor Wilson, Chair
Central York Fire Services - Joint Council Committee.
Minutes June 30, 2009 Page 7 of 7
- 1Qd
COUNCIL AGENDA - July 21, 2009
AU ORA
RESOLUTION FORM
COUNCIL MEETING.JULY 21, 2009 .- ITEM 10.
Moved By Seconded By
Resolution:
10. BA09-005 — Request for Sign Variance —14800 Yonge.Street
RECOMMENDED:
THAT Council deny the request for variance to permit an increased sign area
of 24.24 square metres for the two ground signs.at 14800 Yonge Street,
whereas the Sign By-law requires a maximum sign area. of 18 square metres
for ground signs.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-105-
COUNCIL AGENDA - July 21, 2009
ITEM #10
TOWN OF AURORA
AURORA COUNCIL. REPORT No. BA09-005
SUBJECT: Request for Sign Variance - 14800 Yonge Street
FROM: Techa van Leeuwen, Director of Building Administration
DATE: July 21, 2009
RECOMMENDATIONS
THAT Council deny the request for variance to permit an increased sign area of
24.24 square metres for the two ground signs at 14800 Yonge Street whereas the
Sign Bylaw requires a maximum sign area of 18 square metres for ground signs
PURPOSE OF THE REPORT
To request a variance to Sign Bylaw.No. 4898-07P, as amended.
BACKGROUND
Building Administration has received a request for.sign variance from Robert Green, the
architect who designed the facade improvements for the Shopping Centre located on the
North West corner of Murray Drive.and Yonge Street.
The facade improvements were subject to. Site Plan approval and the agreement was
executed in April of 2008. The approved Site Plan drawings did include elevations
depicting two grounds signs. Building Administrations did advise through comment that a
variance for the signs may be required..
At the July 15, 2008 meeting, Council did approve the following variance; .
THAT Council approve a request for variance to permit two ground signs at 14800
Yonge Street with a height of 12.2 metres whereas the Sign Bylaw requires a
maximum height of 9 metres.
The two proposed ground signs are to replace two existing ground signs. The elevations
that were submitted with the original request for variance were consistent with the
elevations that form part of the Site Plan drawings. The architect has now changed the
design of the ground signs to include an illuminated sign with a clock graphic. The change
in design has increased the sign area from 17.4 square metres to 24.24 square metres and
therefore an amending variance is, required in addition to the variance for sign height.
-106-
COUNCIL AGENDA - July 21, 2009
July 21, 2009 - 2 - Report No. BA09-005
COMMENTS
The property is zoned Shopping Centre Commercial (C4-12) and Environmental Protection
(EP): The surrounding uses include;
• West - Residential (R3) and open space (0),
• North - Environmental Protection (EP), Apartment Residential (RA3) and.
Service Commercial (C3) fronting on Yonge St,
• East, across Yonge St. - Service Commercial (C3) and Shopping Centre
Commercial (C4).
• South - Service Commercial (C3) and Shopping Centre Commercial_(C4)
Staff have reviewed the application and determinedthe following variance to the sign bylaw
is required in addition to the variance that was already approved by Council on July 15,
2008 for height.
Additional Variance — Sign Area
The new design of the proposed_ ground signs has a total sign area of 24.24 square
metres. The Sign Bylaw restricts sign area to a maximum of 18 square metres.
The approved Site Plan drawings included the sign elevations for the original ground sign
design. Council did approve a variance. for height in July 2008 based on the Site Plan
drawings. The architect has now changed the design of the. ground signs to include a large
illuminated graphic of a clock. If the clock graphic was removed the sign including the
Aurora Shopping Centre identification would within the area limits of the Sign Bylaw.
It should be noted that in 2003 Council denied Hakim Optical a variance to erect their
eyeglass logo on the tower on the southwest corner of Murray Drive and Yonge Street and
in 2008 Council denied the Shoppers Drug Mart on the.north east corner of Edward Street
and Yonge Street a request for additional signage to provide information on services
provided and hours of operation.
Further, Council should be aware that new signs for all the tenants in the plaza were
erected in advance of receiving the necessary permits and approvals. Staff did advise the
property manager and worked with Imperial Signs to rectify the violation. in total twenty
nine (29) tenant sign permits have now been issued including the signs for Omars Shoes
Which received a variance through Council on June 26, 2009. There may still be additional
variance requests for some tenant signs that come forward for Council approval. Staff is
waiting for a formal request to process.
ALTERNATIVE(S) TO THE RECOMENDATIONS
1. Council could approve the request for variance to allow the increased sign area.
2. Council could request a redesign of the sign to remove the illuminated clock graphic
-107-
COUNCIL AGENDA - July 21, 2009
July 21, 2009 - 3 - Report No. BA09-005
thereby removing the requirement for variance on the, sign area.
FINANCIAL IMPLICATIONS
N/A
CONCLUSIONS
The original design of the two ground signs was included in the Site Plan approved drawing
and Council subsequently granted a variance.in 2008 for height to support the design. The
architect has since significantly changed the design by adding a large illuminated clock
graphic on the top.portion of the sign which puts the area of the sign over the limits of the
bylaw. If the clock graphic was removed the sign area would be within the limits of the
bylaw. Therefore staff is.recommending that Council deny the request for variance and
impose the sign area requirements of the bylaw.
ATTACHMENTS
Attachment #1 Site Plan; location detail and new sign design - pylon sign 1
Attachment #2 Site Plan, location detail and new sign designer pylon sign 2
Attachment #3 -- Sign Elevation of original sign design (variance granted for height)
PRE -SUBMISSION REVIEW
Senior Management Team — July 8, 2009
Prepared by: Techa-van Leeuwen,' Director of Building Administration, Ext. 4748
Techa ban Leeuwen Neil Garbe
Director of Building Administration Chief AdministrativeOfficer
- '108 -
COUNCIL AGENDA - July 21, 2009
July 21, 2009. - 4 - Report No. BADS-005
109 -
COUNCIL AGENDA - July 21, 2009
July 21, 2009 5 Report No. BA09-005
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COUNCIL AGENDA- July 21, 2009
UCH
RESOLUTION FORM
COUNCIL MEETING JULY 21, 2009 - ITEM 11
Moved By Seconded By
Resolution:
11. BA09-006 —Request for Sign Variance to Sign By-law 4898-07.P
Bank of Montreal - 668 Wellington Street East
RECOMMENDED',
THAT Council approve a request for sign variance to permit wall signs on four.
elevations, specifically one wall sign on the West Elevation having a maximum
sign area of 55 square feet and one;wall sign on the South Elevation having a
maximum sign area of 76 square feet, for the Bank of Montreal at 668
Wellington Street East, whereas the Sign Bylaw restricts wall signs to two
olovations.
Proposed Resolution/Amendment (if applicable):
0
CARRIED
DEFEATED
112 -
COUNCIL AGENDA -, July 21, 2009
ITEM #11
TOWN OF AURORA
AuitoRA COUNCIL REPORT No. BAM006
SUBJECT: Request for Sign Variance to Sign Bylaw No. 4898-01Y
Bank of Montreal- 668 Wellington.St. East
FROM: Techa van Leeuwen, Director of Building Administration
DATE: July 21, 2009
RECOMMENDATIONS .
THAT Council approve a request for sign variance to permit wall signs on four
elevations, specifically one wall sign on the West Elevation having a maximum sign
area of 55 square feel and one wall sign on the South Elevation having a maximum
sign area of 76 square f6efl for the Bank of Montreal at 668 Wellington Street East
whereas the Sign Bylaw restricts wall signs to two elevations.
Purpose of the Report
To request a variance to Sign. Bylaw 4898-07P, as amended.
BACKGROUND
Building Administration received a request for sign variancefrom Kearns Mancini Architects
Inc. on March 1, 2009. Staff has worked with the applicant to reduce the number of
variances. As a result, the proposal has been downscaled from its original submission.
The Site Plan drawings approved by Council did identify these signs and through staff
comments in Report PL09-041 dated April 21, 2009, Council was made aware that a
variance would be forthcoming.
COMMENTS
The property is coned C8-1—Community Commercial Centre Zone. The proposed building
Will be occupied by the Bank of Montreal being the sole tenant.
Under the general provisions of the sign by-law this building would be permitted to have
signage on two elevations. only. The applicant is requesting consideration in this matter as
the building is located at the corner of.the shopping. centre with walls exposure to
Wellington St. and Bayview Ave. as well as exposure internal to the shopping centre where
patron parking is situated.
- 113 -
N
COUNCIL AGENDA - July 21, 2009
July 21, 2009 - 2 - Report No. BA09-006
The building location is identified on the overall site plan. Due to the shopping center's
entrance immediately to the north of the building, southbound travelling vehicles would
benefit from .early viewable identification upon approach in order to make the necessary
right hand turn to the plaza's entrance before passing.
This shopping centre is also simiilarto that of the Smart Centre Shopping Centre having
elevations exposed to two major streets as. well as exposure from within. the
complex. In August of 2008 Council approved a site specific amendment to the Sign
Bylaw for the Smart Centre Shopping Centre permitting additional signage.
Specifically the amendment permitted signage on all four Elevations for a single
tenant building with maximum wall coverage of 15% on the third and fourth elevation.
In reviewing this request for sign variance staff applied the Smart Centre standards as a
benchmark and measure. The results of the review indicated the proposal does fall'within
the parameters of those provisions. Wall coverage foe both elevations is less than 15%..
Variance Required
Approval for wall signs to be permitted on all four elevations, specifically one wall sign on
the West. Elevation and ,one wall sign on the South Elevation, whereas the Sign. Bylaw
restricts wall signs to two elevations.
ALTERNATIVES TO THE RECOMMENDATIONS.
1. Council could approve only one wall. sign either being the West or South
elevation but,not both. This would provide for wall signs on three elevations.
2. Council could deny the requested variance and impose the provisions of the Sign
Bylaw. This would allow for -wall signs on two elevations. only.
FINANCIAL IMPLICATIONS
NIL
CONCLUSIONS
For reasons outlined in this report staff.is recommending that Council approve the
requested variance. The applicant has modified the original proposal to fall within:the
parameters of the site specific sign provisions for Smart Centre Shopping Centre
being an appropriate benchmark and measure for this. request.
- 114 -
COUNCIL AGENDA - July 21, 2009
July 21, 2009 - 3 - 'Report No. BA09-006
ATTACHMENTS
Attachment #1 — Overall Site Plan
Attachment #2 — Site Plan
Attachment #3 - North Elevation
Attachment #4 — South Elevation
Attachment #5 — East Elevation
Attachment #6 — West Elevation
PRE -SUBMISSION REVIEW
Senior Management Team — July8, 2009
Prepared by: Thom Vandenbussche Senior Inspector extension 4393
Techa van Leeuwen Neil Garbe
Director of Building Administration, Chief Administrative Officer
- 115 -
COUNCIL AGENDA - July 21, 2009
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July 21, 2009 5 - Report No. BA09-006
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-.117 -
COUNCIL AGENDA - July 21, 2009
Jul3.,.,2009...., . 6 - Report 1110., BA09,006
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- 119 -
COUNCIL AGENDA - July 21, 2009
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- 120
COUNCIL AGENDA - July 21, 2009
Jul , 21.,, 2009 - 9 - Re ort No. BA09-00
- 121 -