AGENDA - General Committee - 20090505GENERAL COMMITTEE
AGENDA
NO, 0946
TUESDAY, MAY 5, 2009
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
May 1, 2009
AumoRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 09-16
Tuesday, May 5, 2009
7:00 p.m.
Council Chambers
Councillor Buck in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
1I1 ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, April 21, 2009 pg. 1
RECOMMENDED:
THAT the General Committee Meeting minutes of April 21, 2009 be
adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee Meeting Agenda
Tuesday, May 5, 2009
Page 2 of 7
VI DELEGATIONS
(a) Ms Yvonne Cattrall, Head Coach, Aurora Selkies Swim Club pg. 14
Re: Pool Allocation Policy
(Relating to Item 3(11) — Leisure Services Advisory
Committee Meeting Minutes - LS09-022 — Pool Allocation Policy)
(b) Mr. George Zebrowski pg. 17
Re: Multi -Way Stop at Timpson and Dinsmore
(Relating to Item 2(1) — Traffic Safety Advisory Committee
Meeting Minutes - TSAC09-005 - Multi -Way Stop Control Request at
Timpson Drive and Dinsmore Terrace Intersection
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session to consider:
➢ personal matters about an identifiable individual, including municipal
or local board employees; and
➢ litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board
XI ADJOURNMENT
General Committee Meeting Agenda
Tuesday, May 5, 2009
Page 3 of 7
AGENDA ITEMS
1. Central York Fire Services — Joint Council Committee Meeting pg. 20
Minutes - April 14, 2009
RECOMMENDED:
THAT the Central York Fire Services — Joint Council Committee Meeting
Minutes of April 14, 2009 be received for information.
2. TSAC09-04 - Traffic Safety Advisory Committee Meeting Minutes pg. 28
April 15, 2009
RECOMMENDED:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
April 15, 2009 meeting be received and the recommendations contained
therein be approved.
3. LSAC09-04 — Leisure Services Advisory Committee Meeting Minutes pg. 39
April 16, 2009
RECOMMENDED:
THAT the Leisure Services Advisory Committee Meeting minutes from the
April 16, 2009 meeting be received and the recommendations contained
therein be approved.
4. EDAC09-03 —Economic Development Advisory Committee Meeting pg. 54
Minutes —April 23, 2009
RECOMMENDED:
THAT the Economic Development Advisory Committee Meeting minutes
from the April 23, 2009 meeting be received and the recommendations
contained therein be approved.
General Committee Meeting Agenda
Tuesday, May 5, 2009
Page 4 of 7
5. CS09-006 — Graffiti Clean-up Day
RECOMMENDED:
THAT Council receive this report for information and consideration.
6. ADM09-004 — York Region's Long Term Tourism Destination pg. 72
Development Strategy
RECOMMENDED:
THAT Council support in principle the Region of York's draft Long Term
Tourism Destination Development Strategy, subject to the comments
contained in this report being addressed; and
THAT this report be forwarded to the Region of York Clerk.
7. ADM09-005 — Jack Woods Property — 95 Allaura Boulevard pg. 77
RECOMMENDED:
THAT the Town proceed with the sale of the Town owned lands
municipality known as 95 Allaura Boulevard as is; and
THAT staff pursue securing an easement through the environmental lands
for a future trail/walkway; and
THAT the Town enter into a listing agreement with Cushman & Wakefield
LePage Inc. with respect to the Town -owned lands municipally known as
95 Allaura Boulevard for the appraised value.
8. PW09-023 — Update on Winter Windrow Clearing Program pg. 88
RECOMMENDED:
THAT the results of the Pilot Windrow Clearing Program be received for
information; and
THAT the Pilot Windrow Clearing Program be cancelled; and
THAT participants and the Seniors Centre be notified of the Pilot Program
cancellation.
General Committee Meeting Agenda
Tuesday, May 5, 2009
Page 5 of 7
VI
10.
PW09-026 — Award of Tender PW2009-26 — Reconstruction of
Stormwater Management Facility C1
RECOMMENDED:
pg. 112
THAT Tender PW2009-26 — Reconstruction of Stormwater Management
Facility C1 be awarded to Dynex Construction Ltd. at its tendered price of
$442,532.00, excluding G.S.T; and
THAT Council acknowledge the assistance of the Lake Simcoe Regional
Conservation Authority in the undertaking of this project; and
THAT Council authorize the Mayor and Town Clerk to execute the
attached Form of Agreement between the Town of Aurora and Dynex
Construction Ltd. for the reconstruction of Stormwater Management
Facility C1.
PW09-031 — Award of Tender PW2009-02 — Reconstruction of
Batson Drive and a Portion of Moorcrest Drive
RECOMMENDED:
pg. 124
THAT Tender PW2009-02 — Reconstruction of Batson Drive and a portion
of Moorcrest Drive be awarded to Barra Con Construction Ltd. at its
tendered price of $1,294,139.00, excluding G.S.T; and
THAT Council hereby acknowledges the financial contributions to this
infrastructure renewal project from the Federal and Provincial
Governments; and
THAT Council authorize the Mayor and Town Clerk to execute the
attached Form of Agreement between the Town of Aurora and Barra Con
Construction Ltd. for the reconstruction of Batson Drive and a portion of
Moorcrest Drive.
11. PW09-032 — Award of Contract for Consulting Services pg. 135
Reconstruction of Kemano Road (from Aurora
Heights Drive to April Gardens), Foreht Crescent
and Sioux Gate — Results of Request for Proposals
RECOMMENDED:
THAT the Director of Public Works be authorized to sign an Engineering
Agreement with AECOM Canada Ltd. for the provision of consulting
services for the preliminary and detail design for the reconstruction of
General Committee Meeting Agenda
Tuesday, May 5, 2009
Page 6 of 7
Kemano Road (from Aurora Heights Drive to April Gardens), Foreht
Crescent and Sioux Gate at a cost not to exceed $63,315.00 exclusive of
GST.
12. PL09-036 — Five Year Official Plan Review pg. 142
RECOMMENDED:
THAT Council review and comment on the attached draft Terms of
Reference for the Five Year Official Plan review process; and
THAT staff initiate a Request for Proposal process to retain the required
consultants to undertake the Five Year Official Plan review, subsequent to
the Council approval of the Terms of Reference; and
THAT, as required under the Planning Act, staff representatives consult
with the Regional Municipality of York pertaining to the requirements of the
Five Year Official Plan Review; and
THAT, as also required by the Planning Act, a special public meeting of
Council be held to discuss the revisions to the Official Plan; and
That staff be authorized to prepare a letter to the Minister of Energy and
Infrastructure to request a one year extension to the implementation
deadline for compliance with the "Growth Plan", to allow for adoption of a
corresponding amendment to the Town Official Plan.
13. PL09-042 —York Region Partnership (Yorklnfo) pg. 159
Memorandum of Understanding
RECOMMENDED:
THAT Council authorize the Clerk to sign the Memorandum of
Understanding between the Region of York and Town of Aurora pertaining
to the Yorklnfo GIS partnership; and
THAT Council authorize the Clerk to sign the 2009 and 2011
Orthophotography Sub -License agreements between the Region of York
and Town of Aurora pertaining to the 2009 and 2011 air photos upon
receipt of such agreements.
General Committee Meeting Agenda
Tuesday, May 5, 2009
Page 7 of 7
14. FS09-020 — Amendment to Storm Sewer Charge for Commercial pg. 178
and/or Industrial Businesses Occupying More Than
One Unit at the Same Property Address
RECOMMENDED:
THAT the policy for storm sewer charges be updated to reflect that, upon
application to the Town of Aurora's Financial Services Department by a
business occupying more than one commercial and/or Industrial unit at the
same property address, the Storm Sewer Charge be waived for all meters
in excess of the first meter.
15. Memorandum from the Director of Finance/Treasurer pg. 184
Re: Quarterly Financial Reporting — Revision
RECOMMENDED:
THAT the first interim report be as at May 315t, and be presented directly
to Council in late June or early July; and
THAT the second report be as at August 315t, and be presented to
General Committee in the early part of October.
16. Memorandum from the Manager of Legislative Services/Deputy pg. 187
Clerk
Re: June, July, August and September of the 2009 Council and
Committee Calendar
RECOMMENDED:
THAT the June 23, 2009 Council meeting be moved to June 25, 2009; and
THAT the July 14, 2009 Council meeting be moved to July 21, 2009; and
THAT the August 11, 2009 Council meeting be cancelled.
GENERAL COMMITTEE MEETING - MAY 5, 2009 Apr 21 GC Minutes - 1
Auwmk
yocr�iwgo�aGoupaay RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 512009
GENERAL COMMITTEE MINUTES OF APRIL 21, 2009
Moved By
Resolution:
Seconded By
Ill ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, April 21, 2009
RECOMMENDED:_
THAT the General Committee Meeting minutes of April 21, 2009 be adopted.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
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GENERAL COMMITTEE MEETING - MAY 5, 2009 Apr 29 GC Minutes - 2
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GENERAL COMMITTEE MEETING - MAY 51 2009 Apr 21 GC Minutes - 3
.AuiI o- RA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-15
Council Chambers
Aurora Town Hall
Tuesday, April 21, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Councillors
Buck (left at 11:01 p.m.), Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Councillor Collins-Mrakas called the meeting to order at 7:26 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in Delegation (b) pertaining to artificial turf
fees, by virtue of his employment with the York Region District School Board and that
the delegates represent several schools, and did not take part in, or vote on any
questions in this regard or attempt in any way to Influence the voting on such questions.
Councillor Collins-Mrakas declared an interest in item 14 — L809-017 — Property Use
Agreement, in that a relative is an employee, and did not take part in, or vote on any
questions in this regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Additional Speaker for Delegation (b)
Mr. GaryEustace, Vice Principal
Cardinal Carter Catholic Secondary School
Re: Field Fees
➢ New Delegation (d) — Ms Angela Sciberras, Sciberras Consulting
Re: Item 6 - PL09-019 — Zoning By-law Amendment and
Site Plan Application
1769123 Ontario Inc. (Goland Developments)
230 Wellington Street East
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GENERAL COMMITTEE MEETING - MAY 51 2009 Apr 21 GC Minutes - 4
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 2 of 11
➢ Supplemental Information for Item 6—
PL09-019 — Zoning By-law Amendment and Site Plan Application
1769123 Ontario Inc. (Goland Developments)
Part Lots 3 to 11, Part of Reserve, Centre Street,
Park Street, Plan 231
230 Wellington Street East
Files D14-05-08 and D11-11-08
➢ New Delegation (e) — Sergeant Mark Altermann
York Regional Police
Re: Graffiti Clean -Up Day — May 29, 2009
➢ New Delegation (f) — Mr. Neil Burton, Financial Officer
Aurora Tigers Jr. 'A' Hockey Club
Re: Rink Board Advertising
➢ Supplemental Information for Item 8 —
PL09-041 — Application for Site Plan Approval (Revised)
Rice Commercial Group
15320 Bayview Avenue
File D11-03-07
CARRIED
111 ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes -April 7, 2009
General Committee recommends:
THAT the General Committee Meeting minutes of April 7, 2009 be
adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(5), 2, 4, 6, 8, 10, 14, 15 and 17 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adapted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
3. HAC09-03 — Heritage Advisory Committee Meeting Minutes
April 13, 2009
THAT the Heritage Advisory Committee Meeting minutes from the April
13, 2009 meeting be received and the recommendations contained therein
be approved.
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GENERAL COMMITTEE MEETING - MAY 5 2009 Apr 21 GC Minutes - 5
General Committee Minutes No. 09-T5
Tuesday, April 21, 2009
Page 3 of 11
5. PL09-014 — Zoning By-law Amendment Application
Farshid Ameryoun
118 Wellington Street East
Lot 2, Registered Plan 107
File D14-19-08
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-19-08 scheduled for a Public Planning
Meeting to be held on May 27, 2009,
PL09-037 — Applications to Amend the Zoning By-law and for
Site Plan Approval
Aurora Wellness Centre (Sormeh Beauty Spa & Inn)
32 and 34 Wellington Street East and 33 Centre Street
Files D14-11-08, D11-09-06 and D11-06.09
THAT Implementing Zoning By-law 5128-09 be enacted to rezone 32
Wellington Street from "Central Commercial (C2) Zone" to "Central
Commercial (C2-17) Exception Zone" to permit overnight
accommodations, reduced parking and technical amendments to the
development standards of the C2 zone category; and
THAT, subject to any issues or comments raised by Council, Site Plan
Applications D11-09-06 and D11-05-09 be approved; and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement; and,
THAT Council repeal Official Plan Amendment 46.
9. PW09-020 — Offer to Grant Temporary Easements — Region of York
Police Investigative Services and Support Facility
Parts 1, 2, 3, and 4, Plan 65R-31551
THAT Council authorize the Mayor and Town Clerk to execute the Offer to
Grant Temporary Easements to the Region of York for the construction of
a temporary turning circle on a portion of the Town's adjoining lands
(15059 Leslie Street) at the south limit of Goulding Avenue as part of the
Region's Site Plan to construct a York Regional Police Investigative
Services and Support Facility.
11. PW09-022 — Implement Inflow and Infiltration Reduction Program
as Funded through the Building Canada Grant
THAT the Purchasing Policy be waived and that Council approve the
direct sourcing to retain AECOM for an upset limit of $100,000 per year for
a three year period starting May 1, 2009 and ending December 31, 2011.
12. PW09-024 — Award of Tender PW2009-01 — Reconstruction of
Richardson Drive, Lee Gate, Patrick Drive, Hutchinson
Road and Webster Road
THAT Tender PW2009-01 — Reconstruction of Richardson Drive, Lee
Gate, Patrick Drive, Hutchinson Road and Webster Road be awarded to
Wyndale Paving Company Ltd. at its tendered price of $2,124,028.92,
excluding G.S.T; and
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General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 4 of 11
THAT Council hereby acknowledges the financial contributions to this
infrastructure renewal project from the Federal and Provincial
Governments; and
THAT the Purchasing Policy be waived and that a sole source contract of
$150,000 plus G.S.T. be approved to retain PowerStream for the purpose
of relocating existing hydro poles; and
THAT Council authorize the Mayor and Town Clerk to execute the
attached Form of Agreement between the Town of Aurora and Wyndale
Paving Company Ltd. for the reconstruction of Richardson Drive, Lee
Gate, Patrick Drive, Hutchinson Road and Webster Road.
13. PW09.025 — Update on Recycling Services in Public Spaces
THAT there be no further consideration for recycling in public parks until
the Region of York's Pilot Studies are completed in 2009.
16. LS09-023 -- Selection of the Aurora Rotary Club for the
Management of all Town Event Beer Gardens for 2009
THAT Council approve the selection of the Aurora Rotary Club for the
management of all Town of Aurora Event Beer Gardens for 2009.
18. Correspondence from Michael Chan, Minister, Ministry of
Citizenship and Immigration
Re: Lincoln M. Alexander Award 2009
THAT the correspondence regarding the Lincoln M. Alexander Award
2009 be received for information.
CARRIED
VI DELEGATIONS
(a) Ms Susan Dobson, Women's Support Network of
York Region
Re: 2°d Annual "Back to Basics" Walk across York Region
Ms Susan Dobson addressed General Committee to thank the Mayor for
proclaiming May as "Sexual Assault Prevention Month" and to provide an
overview of the Women's Support Network. Ms Dobson advised that the 2"d
Annual "Back to Basics' Walk will be taking place on May 29 and May 30, 2009
in order to raise awareness and that the community can take action by
publicizing the event, participating in the walk and by making a donation.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
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General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 5 of 11
Councillor McRoberts, having previously declared an interest in Delegation (b),
did not take part in the vote called for in regard to the adoption of this item.
(b) Mr. Rob Bladon, Aurora High School,
Mr. Steve Shatz, Director of Sport, York Region Athletic
Association and Mr. Gary Eustace, Vice Principal,
Cardinal Carter Catholic Secondary School
Re: Field Fees
Mr. Rob Bladon, Mr. Steve Shatz and Mr. Gary Eustace addressed General
Committee to request a reduction in the field fees for the artificial turf in
Sheppard's Bush. The delegates advised that they would use the field at various
times from Monday to Friday between the hours of 9:00 a.m. and 5:30 p.m. if the
fees were reduced, as the fees are not, at present, within their budget.
General Committee recommends:
THAT the comments of the delegates be received for information.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived in order to allow further questions
to be asked.
CARRIED
General Committee recommends:
THAT the matter be referred to the Director of Leisure Services to provide
a report outlining options for Council, after discussions with the delegates,
and report back to Council.
CARRIED
(c) Mr. Jim Higgins, Jacques Whitford Stantec Limited
Re: Upgrade of Dry Stormwater Pond (SW2) into an
Advanced Engineered Stormwater Wetland (ESW) System.
Mr. Jim Higgins addressed General Committee to advise that, due to the loading
of stormwater into Lake Simcce, a demo project is being undertaken by Jacques
Whitford Stantec Limited, in conjunction with Lake Simcoe Region Conservation
Authority, to convert a dry stormwater pond into an advanced engineered
stormwater wetland system. Mr. Higgins indicated that Aurora is taking the lead
in the endeavour, in conjunction with York Region and the Ministry of the
Environment, in an attempt to reduce the loading into Lake Simcoe.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
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GENERAL COMMITTEE MEETING - MAY 51 2009 Apr 21 GC Minutes - 8
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 6 of 11
(d) Ms Angela Sciberras, Sciberras Consulting Inc.
Re: Item 6 - PL09-019 — Zoning By-law Amendment and Site Plan
Application
1769123 Ontario Inc. (Coland Developments)
Part Lots 3 to 11, Part of Reserve, Centre Street,
Park Street, Plan 231
230 Wellington Street East
Files D14-06-08 and D11-11-08
Ms Angela Sciberras addressed General Committee to thank Council and staff
for their time and effort in the process of bringing this development to a close.
General Committee recommends:
THAT the comments of the delegate be received for information and that
item 6 be brought forward for discussion.
CARRIED
6. PL09-019 —Zoning By-law Amendment and Site Plan Application
1769123 Ontario Inc. (Coland Developments)
Part Lots 3 to 11, Part of Reserve, Centre Street,
Park Street, Plan 2,31
230 Wellington Street East
Files D14-05-08 and D11-11-08
General Committee recommends:
THAT Implementing Zoning By-law 5130-09 be enacted to rezone the
subject lands from 'Rural General (RU) Zone" to "Service Commercial C3-
17 Exception Zone" and 'Restricted Industrial M1-16 Exception Zone" to
permit site specific commercial uses and business and professional
offices, and
THAT Council determine that no further notice is required to be given in
respect of the proposed by-law in accordance with Section 34 (17) of the
Planning Act, related to the applicants request to add a "specialty food
store" as an additional use for the subject lands; and
THAT subject to any issues or comments raised by Council, Site Plan
Application D11-11-08 be approved to permit the construction of three
buildings; and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
Agreement.
WITERTWI
(e) Sergeant Mark Altermann, York Regional Police
Re: Graffiti Clean -Up Day — May 29, 2009
Sergeant Mark Altermann, York Regional Police, Community Services Bureau,
Community Mobilization Unit addressed General Committee to request support
from the Town of Aurora for the Graffiti Clean-up Day on May 29, 2009.
Sergeant Altermann requested that the Town of Aurora:
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GENERAL COMMITTEE MEETING - MAY 55 2009 Apr 21 GC Minutes - 9
General Committee Minutes No. 09-16
Tuesday, April 21, 2009
Page 7 of 11
➢ continue in the partnership that has been developed with York Region
Police pertaining to graffiti removal;
➢ provide an appropriate location to stage the event, which was at Town
Park last year;
➢ help to co-ordinate volunteers, community members and the actual clean-
up day's events;
➢ co-ordinate its own graffiti removal day, on the same day as the Graffiti
Clean-up Day, for Town property sites;
➢ pursue action from utility companies ;
➢ continue to promote this type of event, internally and within the
community;
➢ provide York Region Police with the left -over supplies from last year for
this year's clean-up.
General Committee recommends:
THAT the Procedural By-law be waived in order to ask further questions.
CARRIED
General Committee recommends:
THAT the Graffiti Clean-up Day, scheduled for May 29, 2009, be
supported by the Town of Aurora; and
THAT staff bring back a report outlining the costs to the Town for
participating in the one -day graffiti clean-up event; and
THAT staff advise whether the grant from the Province was received and,
if so, what the amount was; and
THAT staff report on the results of communications and negotiations that
have taken place with Bell, PowerStream and Rogers regarding clean-up
of tagged utility boxes.
CARRIED
(f) Mr. Neil Burton, Financial Officer, Aurora Tigers Jr. 'A' Hockey Club
Re: Rink Board Advertising
Mr. Neil Burton addressed General Committee to propose that the Aurora Tigers
Jr. 'A' Hockey Club pay a flat rate for rink board advertising, of 20% for cash
received, with no minimum amount, and that this agreement run for a period of
five years.
General Committee recommends:
THAT the comments of the delegate be received for information and
referred to the Director"of Leisure Services.
CARRIED
General Committee recommends:
THAT item 8 be brought forward for discussion.
CARRIED
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GENERAL COMMITTEE MEETING - MAY 5, 2009 Apr 21 GC Minutes 10
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 8 of 11
8. PL09-041 —Application for Site Plan Approval (Revised)
Rice Commercial Group
15320 Bayview Avenue
File DII-03-07
General Committee recommends:
THAT, subject to any issues or comments raised by Council, the revised
Site Plan Application D11-03-07 be approved to permit the construction of
a multi -unit commercial development consisting of four buildings totalling
approximately 8,398.61 m' (90,404,W); and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement between the Town, the owner and the Region of York, to
facilitate the subject proposal, subject to review of the landscaping on
the westerly lot line to be equivalent to the original site plan
approval, agreed to by the residents to the west; and
THAT a report or memo be provided to Council outlining staff
recommendations.
CARRIED
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
AAC09-04 — Accessibility Advisory Committee Meeting Minutes
April 1, 2009
(5) Letter from Mayor Phyllis Morris
Sent to Mr. Raman Malhotra of Canadian Tire Petroleum
Re: Full Service Gas Station
General Committee recommends:
WHEREAS the year 2009 has been proclaimed as the "Year of
Business Initiative" in Aurora, it is hereby recommended:
THAT the Chairperson of the Accessibility Advisory Committee and
the Mayor present a certificate or plaque of recognition at an
upcoming Council meeting to Mr. Raman Malhotra of Canadian Tire
Petroleum to recognize his initiative in changing business practices
to provide full service gas service to customers with special needs at
a time when this service was unavailable in Aurora; and
THAT upon any future revision of the criteria for the Civic Awards,
the Accessibility Advisory Committee be asked to provide input
towards the criteria of any relevant accessibility award.
CARRIED
General Committee recommends:
THAT the balance of the Accessibility Advisory Committee Meeting
minutes from the April 1, 2009 meeting be received and the
recommendations contained therein be approved.
CARRIED
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General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 9 of 1l
2. EAC09.03 — Environmental Advisory Committee Meeting Minutes
April 2, 2009
(12) Extract from Council Meeting, January 20, 2009
Re, Environmental Advisory Committee Minutes, December 4, 2008
General Committee recommends:
THAT the following recommendation he deleted:
THAT in the future, Council Extracts be provided to the
Environmental Advisory Committee only if the recommendations
have been amended or .if further action is required by the
committee; and
THAT the Environmental Advisory Committee Meeting minutes be
received and the recommendations contained therein be approved.
CARRIED
4. ADM09.003 —Arts & Culture Advisory Committee
General Committee recommends:
THAT the Town retire the Arts and Culture Advisory Committee,
CARRIED
General Committee recommends:
THAT the following items be deferred to the next General Committee
meeting to allow time for the Arts and Culture Advisory Committee to
meet on Thursday, April 23, 2009 to discuss, and bring back
comments:
THAT the Town review the need for an Arts and Culture Advisory
Committee in 2011 to coincide with a new term of Council; and
THAT ongoing staff support for arts and culture, in general, be
considered in the corporate organization review; and
THAT staff provide the information requested by the Arts and Culture
Advisory Committee at the meeting dated February 26, 2009 directly to
the Board of Directors of the Church Street School Cultural Centre; and
THAT the outreach to the Arts and Culture groups in the Town of Aurora
be referred to the Church Street School Cultural Centre for consideration.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:00 p.m.
CARRIED
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General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 10 of 11
10. PW09-021 — Award of Tender PW2009-24 — Reconstruction of
Sections of Mary and Industry Streets
General Committee recommends:
THAT Tender PW2009-24 — Reconstruction of Mary Street and Industry
Street be awarded to Lakeside Contracting Company Ltd. at its tendered
price of $377,461.85, excluding G.S.T; and
THAT Council authorize the application of $39,585.96 to this project from
the surplus Investing in Ontario Act funding identified under Report PW09-
024; and
THAT Council authorize the Mayor and Town Clerk to execute the
attached Form of Agreement between the Town of Aurora and Lakeside
Contracting Company Ltd., for the reconstruction of Mary Street between
Industrial Parkway South and Industry Street and Industry Street between
Mary Street and Sheppard's Bush Conservation Area property limit.
Councillor. Collins-Mrakas, having previously declared an interest in item 14,
relinquished the Chair to Mayor Morris and did not take part In the vote called for in
regard to the adoption of this item.
14. LS09-017— Property Use Agreement
General Committee recommends:
THAT Council authorize the Mayor and Town Clerk to execute a Property
Use Agreement between the Town of Aurora and 1207309 Ontario Inc.
(Magna) for the 2009 playing season as required to facilitate the Aurora
Youth Soccer Club's (AYSC) use of the Magna lands.
CARRIED
Councillor Collins-Mrakas resumed the Chair.
% LS09-018 — 2009 Community Grant Requests
General Committee recommends:
THAT the. 2009 grant requests, including community grants, education
awards and a museum grant, totalling $54,110, be approved for
distribution as outlined; and
THAT the grant policy be referred to staff for updating, revision and
improvements.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:05 p.m.
CARRIED
-12-
GENERAL COMMITTEE MEETING - MAY 5, 2009 Apr 21 GC Minutes - 13
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 11 of 11
17. Memorandum from the Director of Public Works
Re: Environmental and Sustainability Action Plan Consultation
General Committee recommends:
THAT the memorandum entitled "Environmental and Sustainability Action
Plan Consultation" be received for information.
CARRIED
1X NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Mayor Morris advised that the Chief Administrative Officer and the Director of
Corporate Services were not on staff at the time of discussions pertaining to
arranging the Graffiti Clean-up Day, scheduled for May 29, 2009.
The Chief Administrative Officer advised that the Director of Financial Services
will be bringing a report forward to the next Council meeting. pertaining to federal
government grants.
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:04 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-15 WAS CONSIDERED
AND APPROVED 6Y COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 28,
2009, WITH THE EXCEPTION OF ITEM 4 WHICH WAS DISCUSSED SEPARATELY
AND APPROVED AS AMENDED.
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
-13-
GENERAL COMMITTEE MEETING - MAY 5, 2009 Delegation a - 1
AuR,,ORA
y°u'r��g°°dC°Wp4v RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 512009
DELEGATION (A) — Yvonne Cattrall
Moved By
Resolution:
VI DELEGATIONS
Seconded By
(a) Ms Yvonne Cattrall, Head Coach, Aurora Selkies Swim Club
Re: Pool Allocation Policy
(Relating to Item 3(11) — Leisure Services Advisory
Committee Meeting Minutes - LS09-022 — Pool Allocation Policy)
RECOMMENDED:
THAT the comments of the delegate be received for information.
Proposed ResolutioniAmendment (if applicable):
DEFEATED
WEIR
GENERAL COMMITTEE MEETING - MAY 53,2009 Delegation a - 2
-15-
GENERAL.COMMITTEE MEETING -MAY 512069 Delegation a - 3
Sent: April 28, 2009 4:13 PM
To: King, Lucille
Subject: General Committee Meeting May Sth, 2009
Importance: High
Hello Lucille
May I attend and make a delegation at the May 5th General Committee Meeting? This is relating to the new proposed Pool
Allocation Policy.
If so, what time is the meeting and where?
Thank you,
Yvonne Cattrall.
Head Coach, Aurora Selkies Swim Club.
- 16 -
GENERAL COMMITTEE MEETING - MAY 51 2009 Delegation b - 1
uO
y°urc�goac°� RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 5, 2009
DELEGATION (B) — George Zebrowski
Moved By Seconded By
Resolution:
VI DELEGATIONS
(b) Mr. George Zebrowski
Re: Multi -Way Stop at Timpson and Dinsmore
(Relating to Item 2(1) — Traffic Safety Advisory Committee
Meeting Minutes - TSAC09-005 - Multi -Way Stop Control Request at
Timpson Drive and Dinsmore Terrace Intersection
RECOMMENDED:
THAT the comments of the delegate be received for information.
Proposed Resolution/Amendment (if applicable):
Cf9_1Oki Oki 1411
DEFEATED
- 17-
GENERAL COMMITTEE MEETING - MAY 5, 2009 Delegation b - 2
-18-
GENERAL COMMITTEE MEETING - MAY 55 2009 Delegation b - 3
From: George Zebrowski
Sent; Wed 29/04/2009 9:Oa PM
To: Massadeh, 7amal; King, Lucille
Subject: May 5, 2009 Meeting Concil regarding Multi -Way stop atTimpson and Dinsmore
I would like to have delegate status for this meeting if possible.
There are some points I would like to make:
1) First of all thank you to Mr. Massadeh for his work and recommendations to proceed with this. We really do appreciate
his efforts.
2) 1 would like to make clear there have been a minimum of 2, possibly more hit and runs on vehicles immediately north of
this intersection and they were reported to police. One was approx 3.5 years ago, the other 2 years ago. There was
another auto - reported to me by neighbours as being rear -ended when it exited the driveway. A person had to be
apparently taken to hospital. Note: this may have been Mayor Morris,
3) Sight lines: if they are difficult for cars to see, imagine pedestrian children.
4) Although the study showed cars do not speed, there are times they speed excessively, especially in the summer.
5) Even on Timpson, sight lines are limited so that any move in or out of a driveway results in a car being right on your tail.
Thank you for your efforts,
George Zebrowski
4/30/2009
-19-
GENERAL COMMITTEE MEETING - MAY 55 2009
UPRA
y°wYe,�Cj°°tC°mpa4�v RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM # 1
Moved By Seconded By
Resolution:
1. Central York Fire Services — Joint Council Committee Meeting Minutes
April 14, 2009
RECOMMENDED:
THAT the Central York Fire Services — Joint Council Committee Meeting
Minutes of April 14, 2009 be received for information.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
EW- iIE
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# '-2
- 24 -
GENERAL
-3
CENTRAL YORK FIRE SERVICES
JOINT COUNCIL COMMITTEE MEETING
TUESDAY, APRIL 14, 2009 AT 10:30 A:M.
TOWN OF AURORA, COUNCIL CHAMBERS
MINUTES
A meeting of the Joint Council Committee was held on Tuesday, April 14, 2009 at 10:30 a.m. in
the Council Chambers at the Town of Aurora.
Members Present: Newmarket Councillor Emanuel
Councillor Woodhouse
Regional Councillor Taylor
Aurora Councillor Buck
Councillor Wilson
Councillor Gallo (11:20 — 11:60 a.m)
Staff: Newmarket R. N. Shelton, Chief Administrative Officer
M. Mayes, Assistant Director of Finance/Treasurer
L. Gibson., Deputy Clerk
Aurora N. Garbe, Chief Administrative Officer
CYFS:. J. Molyneaux, Fire Chief
P. Leslie, Deputy Fire Chief
R. Comeau, Deputy Fire Chief
The meeting was called to order at 10:37 a.m.
Councillor Wilson in the Chair.
1. JOINT COUNCIL COMMITTEE =APRIL 14, 2009 — ITEM 1
FEDERAL EXEMPLARY SERVICE MEDALS
Fire Chief Molyneaux and Deputy Fire Chief Leslie presented Federal Exemplary
Service Medals to Central York Fire Services members, Firefighter Chris Dudka and
Captain Brian Patrick.
2. JOINT COUNCIL COMMITTEE -APRIL 14, 2009 -ITEM 2
APPROVAL OF MINUTES
Joint Council Committee Minutes of February 10,.2009 and the Closed Session Minutes
of February 10, 2009,.
-22-
GENERAL COMMITTEE MEETING - MAY,5, 2009 ITEM
Moved by Councillor Woodhouse
Seconded by Councillor Emanuel
THAT the Joint Council Committee Minutes of February 10, 2009 and the Closed
Session Minutes of February 10, 2009 be approved.
CARRIED
3. JOINT COUNCIL COMMITTEE —APRIL 14, 2009 — ITEM 3
JOINT FIRE SERVICES AND CORPORATE AND FINANCIAL SERVICES (FINANCE)
REPORT —.FIRE SERVICES 2009-06 - FINAL 2008 CENTRAL YORK FIRE
SERVICES BUDGET REPORT — FOURTH QUARTER
Joint. Fire Services and Corporate and Financial Services (.Finance) Report - Fire
Services 2009-06 dated March 24, 2009 regarding. Final 2008 Central York Fire Services
Budget Report — Fourth Quarter.
Moved.by Councillor Buck
Seconded by Councillor Emanuel
THAT Joint Fire Services and Corporate and Financial .Services (Finance) Report —
Fire Services 2009-06 dated March 24, 2009 be, received and the following
recommendations be adopted:
1. THAT this report be received for information purposes;
2. AND THAT the Finance Department report to the Joint Council Committee
in September 2009 with the, results of the Central York Fire Services
accounts for the second quarter of 2009.
CARRIED
4. JOINT COUNCIL COMMITTEE — APRIL 14, 2009 - ITEM 4
JOINT FINANCIAL SERVICES REPORT — FINANCE 2009-08
I IPIIATP - 9nnQ CYFC r)PFRATWC. AAIn CAPITAI RI Inr.FT
Fire Services Report 2009-08 dated March'27, 2009 regarding Update — 2009 CYFS
Operating and Capital Budget.
Moved by Councillor Emanuel
Seconded by Councillor Buck
THAT Fire Services Report 2009-0.8 dated March 27, 2009 regarding Update — 2009
CYFS Operating and Capital Budget be received for information purposes.
ITR N
Central York Fire Services - Joint Council Committee
Minutes April 14, 2009 Page 2 of 6
GENERAL COMMITTEE MEETING - MAY 53 2009 JITEM# .1 - 5
5. JOINT COUNCIL COMMITTEE — APRIL 14, 2009 — ITEM 5
FIRE SERVICES REPORT 2009-09
PROJECTED RETIREMENT AND SUCCESSION PLANNING
Fire Services Report 2009-09 dated. March 30. 2009 regarding Projected Retirement and
Succession Planning.
Moved by Regional Councillor Taylor
Seconded by Councillor Woodhouse
THAT Fire Services Report 2009 09 dated March 30, 2009 regarding Projected
Retirement and Succession Planning bereceivedfor information purposes.
CARRIED
Further discussion ensued regarding the potential for ten firefighters to retire in 2011 and
staffing requirements as per. the Master Fire Service Plan which includes an additional
twenty firefighters to staff a sixth fire truck for 2011 and a time frame for when the
Committee would need to give this matter serious consideration.
Moved by Regional Councillor Taylor
Seconded by Councillor Emanuel
THAT staff report back to the Joint Council Committee before June 30, 2009
regarding, outlining the process and timelines for the needs analysis regarding the
potential hiring of twenty (20) new firefighters in 2011 or beyond.
CARRIED
Councillor Gallo arrived at 11:20 a.m.
6. JOINT COUNCIL COMMITTEE — APRIL,14, 2009 — ITEM 6
FIRE SERVICES REPORT 2009-10
STAFF PROMOTIONS AND RETIREMENTS
Fire Services Report 2009-10 dated March 30, 2009 regarding Staff Promotions and
Retirements.
Moved by Councillor Emanuel -
Seconded by Councillor Woodhouse
THAT Fire Services. Report 2009-10 dated March 30, 2009 regarding Staff
Promotions and Retirements be received for information purposes.
CARRIED
Central York Fire Services -Joint Council Committee
Minutes April 14, 2009 - -
Page 3 of 6
Lµ .
GENERAL COMMITTEE MEETING MAY 55 2009
ITEM#
7. JOINT COUNCIL COMMITTEE -APRIL 14, 2009 -ITEM 7
FIRE PREVENTIONIPUBLIC EDUCATION INITIATIVES
Deputy Fire Chief Leslie provided a Verbal Update on the current Fire Prevention/Public
Education Initiatives.
Moved by Councillor Emanuel
Seconded by Councillor Gallo
THAT the Verbal Update provided by Deputy Fire Chief Leslie on the current.Fire.
Prevention/Public Education Initiatives be received.
CARRIED
Further discussion ensued regarding a letter received by the Mayor of Newmarket from a
resident supporting residential fire sprinklers and Bill 72.
Moved by Regional Councillor Taylor
Seconded by Councillor Emanuel
THAT staff report back to the Joint CouncilCommittee on Bill 72.
CARRIED
8. JOINT COUNCIL COMMITTEE - APRIL 14, 2009 - ITEM 8
DEPUTY FIRE CHIEF - VERBAL UPDATE -
OUTDOOR BURNING BY-LAWS
Deputy Fire Chief Leslie provided a Verbal Update on the progress of the new Outdoor
Burning By-laws and further advised that the Town of Aurora was holding another open
house on April 20,`2009 regarding the by-law.
Moved by Councillor Emanuel:
Seconded by Councillor Woodhouse
THAT the Verbal Update provided by Deputy Fire Chief Leslie on the progress of
the new Outdoor Burning By-laws be received.
CARRIED
9. JOINT COUNCIL COMMITTEE - APRIL 14, 2009 - ITEM 9,
JOINT COUNCIL COMMITTEE RESPONSE TO.DISSENT LETTER
Deputy Fire Chief Leslie provided a verbal report regarding their response to the Dissent
Letter and provided the Committee with a draft copy of the letter.
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
Central York Fire Services - Joint Council Committee
Minutes April 14, 2009 Page 4 of 6
GENERAL COMMITTEE MEETING - MAY 5, 2009 ITEM # 7
THAT the verbal report provided by Deputy Fire Chief Leslie regarding the Dissent
Letter be received;
AND THAT the letter be forwarded to the Council of the Town of Aurora and the
Central York Professional Firefighters' Association.
10. JOINT COUNCIL COMMITTEE —APRIL14,.2009— ITEM 10
CENTRAL YORK FIRE SERVICES OCCUPATIONAL HEALTH AND SAFETY
COMMITTEE MINUTES
The Occupational Health. and Safety Committee Minutes of January 8 and February 24,
2009. •
Moved by Councillor Emanuel
Seconded by Councillor Gallo
THAT the Occupational Health and Safety Committee Minutes of January 8 and
February 24, 2009 be received for information purposes.
CARRIED
11. JOINT COUNCIL COMMITTEE—APRIL 14, 2009—ITEM 11
MONTHLY CALL SYNOPSIS AND ADDITIONAL INFORMATION
The Fire Chief advised ho Monthly Call Synopsis: and additional information would be
available this month due to the changeover to anew Records Management System.
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
THAT no Monthly Call Synopsis and additional information be provided . this
month due to the changeover to a new Records Management System.
CARRIED
12. JOINT COUNCIL COMMITTEE — APRIL 14, 2009 — ITEM 12
OUTSTANDING LIST
List of outstanding matters.
Moved by Councillor Emanuel
Seconded by Councillor Gallo
THAT the List of Outstanding Matters_be received.
CARRIED
Central York Fire Services -Joint Council Committee -
Minutes April 14, 2009 Page 5 of 6
GENERAL COMMITTEE MEETING - MAY 5, 2009
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
THAT the meeting adjourn.
CARRIED
There being no further business, the meeting adjourned at 11:50 a.m
ITEM # 1- 8
Central York Fire Services -Joint Council Committee
Minutes April 14, 2009
- 27 -
Page 6 of 6
GENERAL COMMITTEE MEETING - MAY 5, 2009 ITEM # 2 -
1
AuR,ORA
YoWre.iw yoad,cowl,,w' RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 57 2009
ITEM # 2
Moved By
Resolution:
Seconded By
2. TSAC09-04 - Traffic Safety Advisory Committee Meeting Minutes
April 15, 2009
RECOMMENDED:
THAT the Traffic Safety Advisory Committee Meeting minutes from the April
15, 2009 meeting be received and the recommendations contained therein be
approved.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-28-
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# 2-2
-29-
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. TSAC09-04
SUBJECT: Traffic Safety Advisory Committee -Recommendation Summary from
April 15, 2009
FROM: Traffic Safety Advisory Committee
DATE: May 5, 2009
RECOMMENDATIONS
Traffic Safety Advisory Committee Meeting
Record No. 09-03, dated Wednesday, March 11, 2009
THAT the Traffic Safety Advisory Committee minutes 09-03, dated Wednesday, March 11,
2009 be adopted.
DELEGATIONS
(a) Ms Lee Burton
Re: George Street On- Street Parking Issues
THAT the comments of the delegate be received for information.
THAT the Traffic Safety Advisory Committee recommend to Council that staff report
back to the Traffic Safety Advisory Committee with parking recommendations for
George Street.
(b) Ms Jan Salty and Mr. Nick Solty
Re: Help Stop Dangerous Drivers — Speeding on Meadowood Drive
THAT the comments of the delegate be receive for information.
THAT the Traffic Safety Advisory Committee recommend to Council that staff forward
the request to York Regional Police to monitor the Meadowood Drive, Orchard Heights
area and report back to the Traffic Safety Advisory Committee with their results.
MATTERS FOR CONSIDERATION
1. TSAC09-005 - Multi -Way Stop Control Request at
Timpson Drive and Dinsmore Terrace Intersection
-30-
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# 2-4
May 5, 2009 - 2 - Report No. TSAC09-04
THAT three-way stop sign control be installed at the intersection of Timpson Drive
and Dinsmore Terrace; and
THAT a letter be sent to Mr. George ,Zebrowski with the Traffic Safety Advisory
Committee's recommendations.
2. Memorandum from J. Massadeh, Traffic/Transportation Analyst
Re: Speeding Concerns on Crawford Rose Drive
THAT the November 7, 2008 email from Ms. Heather Cooper regarding speeding and
safety concerns on Crawford Rose Drive be received as information; and
THAT based on the results of the traffic and speed data no further action be taken at
this time: and
THAT the resident be advised and provided information on the Road Watch Program
and the Radar Display Board system; and
THAT a letter be sent to Ms. Heather Cooper with the Traffic Safety Advisory
Committee's recommendations.
THAT the Traffic Safety Advisory Committee recommend to Council that staff request
York Regional Police to monitor Crawford Rose Drive for speed enforcement.
INFORMATIONAL ITEMS
3. Memorandum from Mayor Phyllis Morris
Re: 2009 Proclaimed as the Year of Business Initiative in Aurora
THAT the Traffic Safety Advisory Committee receive the memorandum from Mayor
Phyllis Morris regarding 2009 Proclaimed as the Year of Business Initiative in Aurora
as information.
4. Traffic Safety Advisory Committee Pending List
THAT the Traffic Safety Advisory Committee pending list be received for
information.
5. Extract from Council Meeting, March 24, 2009
Re: Traffic Safety Advisory Committee Minutes, February 11, 2009
THAT the Extract from the March 24, 2009 Council meeting, regarding Traffic
Safety Advisory Committee Minutes, February 11, 2009 be received for information.
-31-
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# 2-5
May 5, 2009 - 3 - Report No. TSAC09-04
6. Correspondence from Mr. Chris Hjelholt
Re: Kemano Road Construction
THAT the correspondence from Mr. Chris Hjelholt regarding Kemano Road
construction be received for information; and
THAT the Traffic Safety Advisory Committee recommend to Council that staff report
back to the Traffic Safety Advisory Committee regarding the possible need for new
traffic counts for the area, provide the previous traffic count report and background
information and report back to the Traffic Safety Advisory Committee and Mr. Chris
Hjelholt.
ATTACHMENTS
Attachment #1 — Traffic Safety Advisory Committee Minutes of April 15, 2009
Prepared by: Cindy Janzen, Manager of Legislative Services, Deputy Clerk ext. 4217
Cindy Janzen
Manager of Legislative Services, Deputy Clerk
On behalf of the Traffic Safety Advisory Committee
-32-
GENERAL COMMITTEE MEETING - MAY 5, 2009
r
AuR,oxA
COMMITTEE MINUTES
MEETING NO. 09-04
Committee: Traffic Safety Advisory Committee
Date: Wednesday, April 15, 2009
Time and Location: 7:00 p.m., Council Chambers
ITEM# 2-6
Committee Members: Mike Walters, Vice -Chair, Councillor Gallo, Rine Roncadin,
Dave Watson and Brett Cole
Absent: Councillor Granger and Carmen Zarnbri
Other Attendees: Jamal Massadeh, Traffic/Transportation Analyst, Chris
Alexander, Manager of By-law Services; Constable Terry
White, Cyndy Skillins, PACT and Cindy Janzen, Manager of
Legislative Services/Deputy Clerk
Mike Walters, Vice -Chair called the meeting to order at 7:00 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Brett Cole
Seconded by Dave Watson
THAT the agenda as circulated by the Corporate Services Department be
approved with the following additions:
• Additional Information re: Delegation (b) Ms Jan Solty
Re: Help to Stop Dangerous Drivers
• Additional Delegation of Mr. Nick Solty
Supporting Delegation.(b)
Re: Help to Stop Dangerous Drivers
• New item # 6
Correspondence from Mr. Chris Hielholt
Re: Kemano Road Construction
CARRIED
-33-
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM
Traffic Safety Advisory Committee Meeting No. 09-04
Wednesday, April 16, 2009
Page 2 of 6
ADOPTION OF MINUTES
Traffic Safety Advisory Committee Meeting
Record No. 09-03, dated Wednesday, March 11, 2009
Moved by Rine Roncadin
Seconded by Brett Cole
THAT the Traffic Safety Advisory Committee minutes 09-03, dated
Wednesday, March 11, 2009 be adopted.
CARRIED
DELEGATIONS
(a) Ms Lee Burton
Re: George Street On- Street Parking Issues
Ms Burton reiterated her concerns regarding the parking issues on George Street and
suggested that the yellow line be moved onto the other side of the street where there
are no residences.
Moved by Brett Cole
Seconded by Rino Roncadin
THAT the comments of the delegate be received for information.
CARRIED
Moved by Rino Roncadin Seconded by Councillor Gallo
THAT the Traffic Safety Advisory Committee recommend to Council that
staff report back to the Traffic Safety Advisory Committee with parking
recommendations for George Street.
CARRIED
(b) Ms Jan Solty and Mr. Nick Solty
Re: Help Stop Dangerous Drivers — Speeding on Meadowood Drive
Ms Solty reiterated her concerns regarding speeding and drivers not stopping at stop
signs on Meadowood Drive and Orchard Heights Drive and requested to station a
police car, with radar, on both Orchard Heights Drive and Meadowood Drive.
-34-
GENERAL COMMITTEE MEETING - MAY 5, 2009
Traffic Safety Advisory Committee Meeting No. 09-04
Wednesday, April 15, 2009
Page 3 of 6
Moved by Brett Cole
ITEM # 2 - s
Seconded by Dave Watson
THAT the comments of the delegate be receive for information.
CARRIED
Moved by Brett Cole Seconded by Rino Roncadin
THAT the Traffic Safety Advisory Committee recommend to Council that
staff forward the request to York Regional Police to monitor the
Meadowood Drive, Orchard Heights area and report back to the Traffic
Safety Advisory Committee with their results.
-,z�
MATTERS ARISING FROM PREVIOUS MINUTES
None
MATTERS FOR CONSIDERATION
1. TSAC09-005 - Multi -Way Stop Control Request at
Timpson Drive and Dinsmore Terrace Intersection
Moved by Councillor Gallo
Seconded by Rino Roncadin
THAT three-way stop sign control be installed at the intersection of
Timpson Drive and Dinsmore Terrace; and
THAT a letter be sent to Mr. George Zebrowski with the Traffic Safety
Advisory Committee's recommendations.
CARRIED
2. Memorandum from J. Massadeh, Traffic/Transportation Analyst
Re: Speeding Concerns on Crawford Rose Drive
Moved by Councillor Gallo
Seconded by Dave Watson
THAT the November 7, 2008 email from Ms. Heather Cooper regarding
speeding and safety concerns on Crawford Rose Drive be received as
information; and
- 35
GENERAL COMMITTEE MEETING - MAY 5, 2009 ITEM # 2 - 9
Traffic Safety Advisory Committee Meeting No. 09-04
Wednesday, April 15, 2009
Page 4 of 6
THAT based on the results of the traffic and speed data no further action
be taken at this time; and
THAT the resident be advised and provided information on the Road
Watch Program and the Radar Display Board system; and
THAT a letter be sent to Ms. Heather Cooper with the Traffic Safety
Advisory Committee's recommendations.
I-Afl NT 7
Moved by Brett Cole
Seconded by Councillor Gallo
THAT the Traffic Safety Advisory Committee recommend to Council that
staff request York Regional Police to monitor Crawford Rose Drive for
speed enforcement.
CARRIED as amended
INFORMATIONAL ITEMS
3. Memorandum from Mayor Phyllis Morris
Re: 2009 Proclaimed as the Year of Business Initiative in Aurora
Moved by Rino Roncadin
Seconded by Brett Cole
THAT the Traffic Safety Advisory Committee receive the memorandum
from Mayor Phyllis Morris regarding 2009 Proclaimed as the Year of
Business Initiative in Aurora as information.
CARRIED
4. Traffic Safety Advisory Committee Pending List
Moved by Brett Cole Seconded by Dave Watson
THAT the Traffic Safety Advisory Committee pending list be received for
information.
CARRIED
-36-
GENERAL COMMITTEE MEETING - MAY 5, 2009 ITEM # 2 - 10
Traffic Safety Advisory Committee Meeting No. 09-04
Wednesday, April 15, 2009
Page 5 of 6
5. Extract from Council Meeting, March 24, 2009
Re: Traffic Safety Advisory Committee Minutes, February 11, 2009
Moved by Rino Roncadin
Seconded by Brett Cole
THAT the Extract from the March 24, 2009 Council meeting,. regarding
Traffic Safety Advisory Committee Minutes, February 11, 2009 be
received for information.
W-IRTZI I A 0
6. Correspondence from Mr. Chris Hjelholt
Re: Kemano Road Construction
(Added item)
Moved by Brett Cole
Seconded by Councillor Gallo
THAT the correspondence from Mr. Chris Hjelholt regarding Kemano
Road construction be received for information; and
THAT the Traffic Safety Advisory Committee recommend to Council that
staff report back to the Traffic Safety Advisory Committee regarding the
possible need for new traffic counts for the area, provide the previous
traffic count report and background information and report back to the
Traffic Safety Advisory Committee and Mr. Chris Hjelholt.
CARRIED
NEW BUSINESS
Brett Cole requested an update regarding a new member to the Traffic Safety Advisory
Committee and was advised that the submission deadline is Tuesday, April 21 at 4:30
p.m. and all applications will be sent to Council on April 28 for their selection.
Brett Cole requested that staff bring back a recommendation regarding the sidewalk
policy. Jamal Massadeh advised that he will come back to the next meeting with further
information.
- 37 -
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM # 2 -
Traffic Safety Advisory Committee Meeting No. 09-04
Wednesday, April 15, 2009
Page 6 of 6
ADJOURNMENT
Moved by Brett Cole
THAT the meeting adjourn at 7:54 p.m.
,'Mike Walters, Vice -Chair
Traffic Safety Advisory Committee
CARRIED
-38-
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM # 3 -
Au PRA
yaa!reiwgood, comffuy RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 51 2009
ITEM # 3
Moved By_
Resolution:
Seconded By
3. LSAC09-0 — Leisure Services Advisory Committee Meeting Minutes
April 16, 2009
RECOMMENDED:
THAT the Leisure Services Advisory Committee Meeting minutes from the
April 16, 2009 meeting be received and the recommendations contained
therein be approved.
Proposed Resolution/Amendment (if applicable):
i:WAM-11:1107
DEFEATED
-39-
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# 3-2
- 40 -
GENERAL COMMITTEE MEETING - MAY 55 2009
ITEM# 3-3
/�- TOWN OF AURORA
AURORA GENERAL COMMITTEE No. LSAC09-04
SUBJECT: Leisure Services Advisory Committee - Recommendation Summary
from April 16, 2009
FROM: Leisure Services Advisory Committee
DATE: May 5, 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
THAT the Leisure Services Advisory Committee Minutes No. 09-03 dated March 23,
2009 be adopted.
THAT the order of the delegations be changed as reflected.
DELEGATIONS
(a) Mr. Collin Laurie
Representing the Aurora Selkies Swim Club
Re: Pool Allocation Policy
THAT the delegation by Mr. Collin Laurie representing the Aurora Selkies Swim
Club be received as information and referred to items 1, 10 and 11 regarding the
Pool Allocation Policy.
(b) Ms Kelly Hughes
Representing the Aurora Selkies Swim Club
Re: Pool Allocation Policy
THAT the delegation by Ms Kelly Hughes representing the Aurora Selkies Swim
Club be received and referred to items 1, 10 and 11 regarding the Pool Allocation
Policy.
(c) Ms Yvonne Cattrall
Aurora Selkies Swim Club
Re: Pool Allocation Policy
SEEM
GENERAL COMMITTEE MEETING - MAY 55 2009
ITEM# 3-4
May 5, 2009 - 2 - Report No. LSAC09-04
THAT the delegation by Ms Yvonne Cattrall representing the Aurora Selkies Swim
Club be received as information and referred to items 1, 10 and 11 regarding the
Pool Allocation Policy.
(c) Ms Shelley Ware, Special Events Coordinator
Re: The Haunted Forest
THAT the presentation by Ms Shelley Ware, Special Events Coordinator regarding
the Haunted Forest be received as information; and
THAT it be recommended to Council that Ms Shelley Ware be requested to provide
additional information and further details relating to the plans for The Haunted
Forest 2009 event at a future meeting
MATTERS FOR CONSIDERATION
1. LS09-010 — Pool Allocation Policy
THAT Report L809-010 — Pool Allocation Policy be received as information.
2. Trails Sub -Committee Minutes 09-03 — March 13, 2009
THAT the March 13,, 2009 Trail Sub -Committee Minutes 09-03 be received as
information.
3. Canada Day Parade Sub -Committee Minutes - March 16, 2009
THAT the March 16, 2009 Canada Day Parade Sub -Committee Minutes be
received as information.
4. Canada Day Parade Sub -Committee Minutes - March 31, 2009
THAT the March 31, 2009 Canada Day Parade Sub -Committee Minutes be
received as information; and
THAT it be recommended to Council that Staff advise the Canada Day Parade Sub -
Committee that the Leisure Services Advisory Committee feels the previous Canada
Day Parade Sub -Committee recommendation should be upheld for the 12:30 p.m.
wrap-up time for the Awards Ceremony in Town Park.
-42-
GENERAL COMMITTEE MEETING - MAY 5, 2009
[ITEM# 3-5
May 5, 2009 - 3 - Report No. LSAC09-04
5. Canada Day Parade Sub -Committee Current Meeting Schedule
THAT the Canada Day Parade Sub -Committee current meeting schedule be
received as information.
6. Leisure Services Advisory Committee Pending List
THAT the Leisure Services Advisory Committee Pending List be received as
information.
7. Extract from March 24, 2009 Council Meeting
Re: February 19, 2009 Leisure Services Advisory Committee
Meeting Minutes
THAT the extract from the March 24, 2009 Council meeting regarding the approval
of the February 19, 2009 Leisure Services Advisory Committee meeting minutes be
received as information.
8. 2009 Civic Appreciation Awards
The Committee moved into Closed Session at 11:05 p.m. to consider the folla✓virg
item:
Selection of Recipients of the 2009 Civic Appreciation Awards
The Committee returned to Open Session at 11:39 p.m. with no report out.
9. Letter from Ms Nancy Black
Representing the Aurora Master Ducks Swim Club
Re: Pool Allocation Policy
THAT the letter from Ms Nancy Black representing the Aurora Master Ducks Swim
Club regarding the Pool Allocation Policy be received as information.
10. Memorandum from the Director of Leisure Services
Re: Pool Allocation Policy
THAT the memorandum from the Director of Leisure Services regarding the Pool
Allocation Policy be received as information.
11. LS09-022 — Pool Allocation Policy
THAT Report LS09-022 — Pool Allocation Policy be received as information; and
-43-
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# 3-6
May 5, 2009 - 4 - Report No. LSAC09-04
THAT it be recommended to Council that the following amendments be made to the
Draft Town of Aurora Leisure Services Department Pool Allocation Policy:
➢ The title of the policy be "Town of Aurora Leisure Services Department
Competitive Swim Club Pool Allocation Policy.
➢ The Policy Statement be amended to identify the names of the three Aurora
Swim Clubs.
➢ Section 5 include the following subsection:
➢ That only clubs with Swim Ontario status will be considered for pool allocation
through the Town's Pool Allocation Policy.
➢ Section 6 be amended to include the following sentence: "That a sworn affidavit
be obtained from the President/Owner of each club in October and February
confirming the number of Aurora residents based on swimmer units. There is no
need for a change of annual allocation for a variation of less than 15% and the
Director of Leisure Services adjust the allocation hours to reflect the Policy."
➢ Section 7 be amended to read as follows: "Permits will not be issued for
competing Clubs in the pool at the same time unless the Clubs agree."
➢ Section 9 be removed.
➢ Section 11 be modified to reflect the removal of Section 9.
➢ The policy is to reflect that the definition of a member would be a resident that
has to swim once a week and the number of members per month is to be
submitted to the Director of Leisure Services in October, November, January,
February and March.
ATTACHMENTS
Attachment #1 — Leisure Services Advisory Committee Minutes of April 16, 2009
Prepared by. Cindy Janzen, Manager of Legislative Services/Deputy Clerk ext. 4217
Cindy Janzen
Manager of Legislative Services/Deputy Clerk
On behalf of the Leisure Services Advisory Committee
-44-
GENERAL COMMITTEE MEETING - MAY 5, 200-9,u4,
Aur�oRA
ITEM# 3-7
COMMITTEE MINUTES
MEETING NO. 09-04
Committee: Leisure Services Advisory Committee
Date: Thursday, April 16, 2009
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Councillor Evelina MacEachern, Chair, Councillor McRoberts,
John Clement, Michael Levesque, Judy Norwell, Jag Parhar
and Kenneth Whitehurst
Absent: Councillor Granger, Vice -Chair and Carol Walthers
Other Attendees: Mayor Morris (arrived 9:15 p.m.), Councillor Gallo (arrived
8:35 p.m.), Al Downey, Director of Leisure Services, Elma
Stevenson, Committee Secretary and Shelley Ware, Special
Events Coordinator
The Chair called the meeting to order at 7:10 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by John Clement
Seconded by Michael Levesque
THAT the agenda with the following additional items be approved:
➢ Added Delegation (c) — Ms Kelly Hughes Representing the Aurora
Selkies Swim Club, Re: Pool Allocation Policy; and
> Added Delegation (d) — Mr. Collin Laurie Representing the Aurora
Selkies Swim Club, Re: Pool Allocation Policy; and
➢ Added Item 9 — Letter from Ms Nancy Black Representing the Aurora
Master Ducks Swim Club, Re: Pool Allocation Policy; and
y Added Item 10 — Memorandum from the Director of Leisure Services,
Re: Pool Allocation Policy; and
-45-
GENERAL. COMMITTEE MEETING - MAY 5, 2009
ITEM# 3-8
Leisure Services Advisory Committee Record No. 09-04
Thursday, April 16, 2009
Page 2 of 9
➢ Added Item 11 — LS09-022, Re: Pool Allocation Policy.
=::..O
ADOPTION OF MINUTES
Moved by Councillor McRoberts Seconded by Judy Norwell
THAT the Leisure Services Advisory Committee Minutes No. 09-03 dated
March 23, 2009 be adopted.
CARRIED
Moved by Councillor McRoberts
Seconded by Judy Norwell
THAT the order of the delegations be changed as reflected.
CARRIED
DELEGATIONS
(a) Mr. Collin Laurie
Representing the Aurora Selkies Swim Club
Re: Pool Allocation Policy
Mr. Collin Laurie was in attendance as a representative of the Aurora
Selkies Swim Club and a parent of two children who are members of that
club. Mr. Laurie stated that the lack of a Pool Allocation Policy for the
Town of Aurora is prohibiting the Aurora Selkies to grow as a swim club.
-46-
GENERAL COMMITTEE MEETING - MAY 5, 2009
1TEM# 3-9
Leisure Services Advisory Committee Record No. 09-04
Thursday, April 16, 2009
Page 3 of 9
Moved by Councillor McRoberts Seconded by Michael Levesque
THAT the delegation by Mr. Collin Laurie representing the Aurora Selkies
Swim Club be received as information and referred to items 1, 10 and 11
regarding the Pool Allocation Policy.
CARRIED
(b) Ms Kelly Hughes
Representing the Aurora Selkies Swim Club
Re: Pool Allocation Policy
Ms Kelly Hughes, on behalf of the Aurora Selkies Swim Club, made a delegation
to reiterate the club's request for an equitable pool allocation policy for the three
Aurora swim clubs.
Moved by Kenneth Whitehurst
Seconded by Michael Levesque
THAT the delegation by Ms Kelly Hughes representing the Aurora Selkies
Swim Club be received and referred to items 1, 10 and 11. regarding the
Pool Allocation Policy.
CARRIED
(c) Ms Yvonne Cattrall
Aurora Selkies Swim Club
Re: Pool Allocation Policy
Ms Yvonne Cattrall, representing the Aurora Selkies Swim Club, made a
delegation and presented her position as the head of the swim club. Ms Cattrall
advised that she does not support the Leisure Services staff recommendation in
Report LS09-022 that the pool allocation remain as is until a new facility or
additional pool time becomes available and outlined her reasons.
Moved by Councillor McRoberts Seconded by Kenneth Whitehurst
THAT the delegation by Ms Yvonne Cattrall representing the Aurora
Selkies Swim Club be received as information and referred to items 1, 10
and 11 regarding the Pool Allocation Policy.
CARRIED
-47-
GENERAL COMMITTEE MEETING - MAY 53, 2009
ITEM # 3 - 70
Leisure Services Advisory Committee Record No. 09-04
Thursday, April 16, 2009
Page 4 of 9
Moved by Judy Norwell
Seconded by Jag Parhar
THAT added agenda items 9, 1, 10 and 11 be brought forward for
consideration.
IsTi1i7Oki 1:4
9. Letter from Ms Nancy Black
Representing the Aurora Master Ducks Swim Club
Re: Pool Allocation Policy
(Added item)
Moved by John Clement
Seconded by Michael Levesque
THAT the letter from Ms Nancy Black representing the Aurora Master
Ducks Swim Club regarding the Pool Allocation Policy be received as
information.
CARRIED
MATTERS ARISING FROM PREVIOUS MINUTES
1. LS09-010 — Pool Allocation Policy
Moved by Kenneth Whitehurst
Seconded by Jag Parhar
THAT Report LS09-010 — Pool Allocation Policy be received as
information.
CARRIED
10. Memorandum from the Director of Leisure Services
Re: Pool Allocation Policy
(Added item)
.Moved by Judy Norwell
Seconded by Michael Levesque
THAT the memorandum from the Director of Leisure Services regarding
the Pool Allocation Policy be received as information.
CARRIED
-48-
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# 3-11
Leisure Services Advisory Committee Record No. 09-04
Thursday, April 16, 2009
Page 5 of 9
11. LS09-022 — Pool Allocation Policy
(Added item)
Moved by Michael Levesque Seconded by Jag Parhar
THAT Report LS09-022 — Pool Allocation Policy be received as
information; and
THAT it be recommended to Council that the following amendments be
made to the Draft Town of Aurora Leisure Services Department Pool
Allocation Policy:
The title of the policy be "Town of Aurora Leisure Services
Department Competitive Swim Club Pool Allocation Policy.
➢ The Policy Statement be amended to identify the names of the three
Aurora Swim Clubs.
➢ Section 5 include the following subsection:
f) That only clubs with Swim Ontario status will be considered for
pool allocation through the Town's Pool Allocation Policy.
➢ Section 6 be amended to include the following sentence: "That a
sworn affidavit be obtained from the President/Owner of each club in
October and February confirming the number of Aurora residents
based on swimmer units. There is no need for a change of annual
allocation for a variation of less than 15% and the Director of Leisure
Services adjust the allocation hours to reflect the Policy."
➢ Section 7 be amended to read as follows: "Permits will not be issued
for competing Clubs in the pool at the same time unless the Clubs
agree."
➢ Section 9 be removed.
➢ Section 11 be modified to reflect the removal of Section 9.
➢ The policy is to reflect that the definition of a member would be a
resident that has to swim once a week and the number of members
per month is to be submitted to the Director of Leisure Services in
October, November, January, February and March.
CARRIED
-49-
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM # 3 - 2
Leisure Services Advisory Committee Record No. 09-04
Thursday, April 16, 2009
Page 6 of 9
Moved by Judy Norwell
Seconded by Kenneth Whitehurst
THAT the meeting be extended past 9:00 p.m.
107--li lmill
DELEGATIONS (Continued)
(c) Ms Shelley Ware, Special Events Coordinator
Re: The Haunted Forest
Ms Shelley Ware, Special Events Coordinator made a presentation to provide
feedback from the 2007 and 2008 Haunted Forest events and to present plans
for The Haunted Forest 2009 event in order to ensure the success and safety of
expanding this activity. The Committee was advised that the Town partnered
with the Lake Simcoe Region Conservation Authority and the Fifth Aurora Scouts
and the revenues were shared with the partners. This activity took place at
Sheppard's Bush and included such activities as both a "Little Goblin" trail and a
"Not for Faint of Hearttrail for children and adults respectively, along with
haunted trail displays, ghost stories, festive games, pumpkin carving, craft
making and a bonfire. Ms. Ware outlined plans for expanding the event by
increasing the number of tickets to be sold, providing a shuttle bus service,
increasing the security and enlisting support from community groups, non-profit
organizations and local businesses. The Committee expressed a number of
concerns relating to the use of the Sheppard House, parking issues and the
possibility of approaching GO transit as a parking alternative.
Moved by John Clement
Seconded by Councillor McRoberts
THAT the presentation by Ms Shelley Ware, Special Events Coordinator
regarding the Haunted Forest be received as information; and
THAT it be recommended to Council that Ms Shelley Ware be requested
to provide additional information and further details relating to the plans for
The Haunted Forest 2009 event at a future meeting.
CARRIED
-50-
GENERAL COMMITTEE MEETING - MAY 55 2009
Leisure Services Advisory Committee Record No. 09-04
Thursday, April 16, 2009
Page 7 of 9
MATTERS FOR CONSIDERATION
E
3.
a
Trails Sub -Committee Minutes 09-03 — March 13, 2009
Moved by Judy Norwell
Seconded by Bob McRoberts
THAT the March 13, 2009 Trail Sub -Committee Minutes 09-03 be received
as information.
CARRIED
Canada Day Parade Sub -Committee Minutes
March 16, 2009
Moved by Judy Norwell
Seconded by Councillor McRoberts
THAT the March 16, 2009 Canada Day Parade Sub -Committee Minutes
be received as information.
Canada Day Parade Sub -Committee Minutes
March 31, 2009
Moved by Judy Norwell
Seconded by Councillor McRoberts
THAT the March 31, 2009 Canada Day Parade Sub -Committee Minutes
be received as information; and
THAT it be recommended to Council that Staff advise the Canada Day
Parade Sub -Committee that the Leisure Services Advisory Committee
feels the previous Canada Day Parade Sub -Committee recommendation
should be upheld for the 12:30 p.m. wrap-up time for the Awards
Ceremony in Town Park.
M;: 0
-51-
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM # 3 - 14
Leisure Services Advisory Committee Record No. 09-04
Thursday, April 16, 2009
Page 8 of 9
INFORMATIONAL ITEMS
5. Canada Day Parade Sub -Committee Current Meeting Schedule
Moved by Judy Norwell
Seconded by Councillor McRoberts
THAT the Canada Day Parade Sub -Committee current meeting
schedule be received as information.
CARRIED
6. Leisure Services Advisory Committee Pending List
Moved by Judy Norwell
Seconded by Councillor McRoberts
THAT the Leisure Services Advisory Committee Pending List be received
as information.
CARRIED
7. Extract from March 24, 2009 Council Meeting
Re: February 19, 2009 Leisure Services Advisory Committee
Meeting Minutes
Moved by Judy Norwell
Seconded by Councillor McRoberts
THAT the extract from the March 24, 2009 Council meeting regarding the
approval of the February 19, 2009 Leisure Services Advisory Committee
meeting minutes be received as information.
CARRIED
NEW BUSINESS
The Committee was informed that the Nokiidaa Trail Public Meeting will be held April
28, 2009 at 6:00 p.m. in the Holland Room.
-52-
GENERAL COMMITTEE MEETING - MAY 51 2009
ITEM
Leisure Services Advisory Committee Record No. 09-04
Thursday, April 16, 2009
Page 9 of 9
CLOSED SESSION
B. 2009 Civic Appreciation Awards
The Committee moved into Closed Session at 11:05 p.m. to consider the
following item:
• Selection of Recipients of the 2009 Civic Appreciation Awards
The Committee returned to Open Session at 11:39 p.m. with no report out.
CARRIED
ADJOURNMENT
Moved by Jag Parhar
THAT the meeting be adjourned at 11:40 p.m.
CARRIED
Councillor Evelina MacEachern, Chair
Leisure Services Advisory Committee
-53-
GENERAL COMMITTEE MEETING - MAY 5, 2009 ITEM # 4 -
AuR.oRA
,Yo LlrC &t,Vood,CObflparg, RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 59 2009
.ITEM # 4
Moved By
Resolution:
Seconded By
4. EDAC09-03 — Economic Development Advisory Committee Meeting
Minutes — April 23, 2009
RECOMMENDED:
THAT the Economic Development Advisory Committee Meeting minutes from
the April 23, 2009 meeting be received and the recommendations contained
therein be approved.
Proposed Resolution/Amendment (if applicable):
CARRIED
•»9:r_fraN]
a &-f,0
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# 4-2
-55-
GENERAL COMMITTEE MEETING - MAY 55 2009
ITEM# 4-3
/�- TOWN OF AURORA
AURORA. GENERAL COMMITTEE No. EDAC09-03
SUBJECT: Economic Development Advisory Committee
Recommendation Summary from April 23, 2009
FROM: Economic Development Advisory Committee
DATE: May 5, 2009
MINUTES OF THE PREVIOUS MEETING
Economic Development Advisory Committee Meeting Minutes
Thursday, February 12, 2009
THAT the Economic Development Advisory Committee meeting minutes dated Thursday,
February 12, 2009 be adopted.
DELEGATIONS
(a) Mr. John Waller and Mr. Anthony lerullo — York Region Planning
Re: York Region and Aurora Economic Indicators and York Region's
Business Survey
THAT the comments of the delegates be received for information.
(b) Ms Lauren Millier and Mr. Robert Nolan -- MillierDickinsonBlais
Re: Business Retention and Expansion Strategy
THAT the comments of the delegates be received for information.
(c) Mr. Christopher Ballard, Chair, Economic Development Advisory
Committee
Re: Yonge & Wellington Corridor Study Steering Committee
(Added Item)
THAT the comments of the delegate be received for information.
-56-
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# 4-4
May 5, 2009
MATTERS FOR CONSIDERATION
-2-
Report No. EDAC09-03
1. Memorandum from Marnie Wraith, Economic Development Officer
Re: Status Report — "Year of Business Initiative"
THAT the status report provided by the Economic Development Officer regarding "Year of
Business Initiative" be received for information.
2. Economic Development Advisory Committee Pending List
THAT the Economic Development Advisory Committee Pending List be deferred to the
next Economic Development Advisory Committee meeting.
INFORMATIONAL ITEMS
3. Memorandum from the Mayor Phyllis Morris
Re: 2009 Proclaimed as the Year of Business Initiative in Aurora
and
4. Business BrightLights Spring Edition
5. Region of York Long Term Tourism Destination Development Strategy
and
6. Memorandum from the Economic Development Officer
Re: Monthly Report to EDAC
'Ti%
7. Extract from March 24, 2009 Council Meeting
Re: February 12, 2009 Economic Development Advisory Committee
Meeting Minutes
and
8. Business Development Workshop
"Enjoying the Stages of Business Growth:
THAT items 3, 4, 5, 6, 7 and 8 be received for information.
- 57 -
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# 4-5
May 5, 2009
ATTACHMENTS
-3-
Report No. EDAC09-03
Attachment #1 - Economic Development Advisory Committee Minutes of April 23, 2009
Prepared by: Carol Clark, Council/Committee Secretary Ext. 4227
Carol Clark
Council/Committee Secretary
On behalf of the Economic Development Advisory Committee
-58-
GENERAL COMMITTEE MEETING - MAY 5, 20g9
Aup,oRA
COMMITTEE MINUTES
MEETING NO. 09-03
Committee: Economic Development Advisory Committee
Date: April 23, 2009
Time and Location: 7:00 p.m., Leksand Room
ITEM# 4-6
Committee Members: Christopher Ballard, Chair, Councillor Evelina MacEachern,
Vice -Chair, Councillor Al Wilson (arrived at 8:45 p.m.), Bryan
Black, Geoffrey Dawe, Kent Dinning and Angelo Giannetta
Absent:
Councillor Wendy Gaertner
Other Attendees: Neil Garbe, Chief Administrative Officer, Marnie Wraith,
Economic Development Officer, Carol Clark,
Council/Committee Secretary
The Chair called the meeting to order at 7:04 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act,
APPROVAL OF AGENDA
Moved by Councillor MacEachern
Seconded by Bryan Black
THAT the content of the agenda as circulated by the Corporate Services
Department, with the following addition, be approved:
• New Delegation (c) — Mr. Christopher Ballard, Chair
Economic Development Advisory Committee
Re: Yonge & Wellington Corridor Study Steering Committee
CARRIED
-59-
GENERAL COMMITTEE MEETING - MAY 51 2009 ITEM
Economic Development Advisory Committee Meeting Minutes
Thursday, April 23, 2009
Page 2 of 5
MINUTES OF THE PREVIOUS MEETING
Economic Development Advisory Committee Meeting Minutes
Thursday, February 12, 2009
Moved by Bryan Black
Seconded by Angelo Giannetta
THAT the Economic Development Advisory Committee meeting minutes
dated Thursday, February 12, 2009 be adopted.
CARRIED
DELEGATIONS
(a) Mr. John Waller and Mr. Anthony lerullo — York Region Planning
Re: York Region and Aurora Economic Indicators and York Region's
Business Survey
Mr. John Waller and Mr. Anthony lerullo addressed the committee to present an
overview of York Region's Development and Employment Trends as well as
information regarding York Region's Business Survey. The delegates indicated
that a draft Regional Official Plan will be available in June 2009, after which
extensive public consultations will take place and a new Regional Official Plan
will be adopted in late 2009.
Moved by Kent Dinning
Seconded by Bryan Black
THAT the comments of the delegates be received for information.
CARRIED
(b) Ms Lauren Millier and Mr. Robert Nolan — MillierDickinsonBlais
Re: Business Retention and Expansion Strategy
Ms Lauren Millier and Mr. Robert Nolan addressed the committee to provide an
overview of their proposal of services to develop a Business Retention and
Expansion Strategy. The delegates indicated that from now until June 2009 they
will be holding stakeholder interviews, having on-line consultations and
facilitating focus group sessions, and that they will be reporting back to the
committee at the end of June.
GENERAL COMMITTEE MEETING - MAY 51 2009 ITEM # 4 - 8
Economic Development Advisory Committee Meeting Minutes
Thursday, April 23, 2009
Page 3 of 5
Councillor Wilson arrived at 8:45 p.m.
Moved by Councillor MacEachern Seconded by Angelo Giannetta
THAT the comments of the delegates be received for information.
C41e1:7:71:437
(c) Mr. Christopher Ballard, Chair, Economic Development Advisory
Committee
Re: Yonge & Wellington Corridor Study Steering Committee
(Added Item)
Mr, Chris Ballard addressed the committee to provide an overview of the first
meeting of the Yonge & Wellington Corridor Study Steering Committee. Mr.
Ballard advised that the committee met the consultant from The Planning
Partnership, reviewed the Terms of Reference, proposed the study area and
presented several workshop dates. Mr. Ballard advised that the study area could
be expanded. Currently, it encompasses the area from Bacon Basketware in the
east to the railway tracks in the west and from the north end of Yong.e Street to
the south end. Mr. Ballard said the committee felt the eastern boundary, in
particular, should be expanded.
Mr. Ballard suggested that the members of the Economic Development Advisory
Committee attend the first workshop on May 13, 2009 at 7:00 p.m. at the Aurora
Public Library, Magna Room.
Moved by Kent ,binning
Seconded by Bryan Black
THAT the comments of the delegate be received for information
CARRIED
-61-
GENERAL COMMITTEE MEETING - MAY 5, 2009 ITEM # 4 - 9
Economic Development Advisory Committee Meeting Minutes
Thursday, April 23, 2009
Page 4 of 5
MATTERS FOR CONSIDERATION
1. Memorandum from Marnie Wraith, Economic Development Officer
Re: Status Report— "Year of Business Initiative"
Moved by Councillor MacEachern
Seconded by Bryan Black
THAT the status report provided by the Economic Development Officer
regarding "Year of Business Initiative' be received for information.
CARRIED
2. Economic Development Advisory Committee Pending List
Moved by Angelo Giannetta
Seconded by Kent Dinning
THAT the Economic Development Advisory Committee Pending List be
deferred to the next Economic Development Advisory Committee meeting.
CARRIED
MATTERS ARISING FROM PREVIOUS MEETING
None
INFORMATIONAL ITEMS
3. Memorandum from the Mayor Phyllis Morris
Re: 2009 Proclaimed as the Year of Business Initiative in Aurora
and
4. Business BrightLlghts Spring Edition
and
5. Region of York Long Term Tourism Destination Development Strategy
and
-62-
GENERAL COMMITTEE MEETING - MAY 55 2009 ITEM # 4 - 10
Economic Development Advisory Committee Meeting Minutes
Thursday, April 23, 2009
Page 5 of 5
6. Memorandum from the Economic Development Officer
Re: Monthly Report to EDAC
and
7. Extract from March 24, 2009 Council Meeting
Re: February 12, 2009 Economic Development Advisory Committee
Meeting Minutes
and
8. Business Development Workshop
"Enjoying the Stages of Business Growth:
Moved by Angelo Giannetta
Seconded by Bryan Black
THAT items 3, 4, 5, 6, 7 and 8 be received for information.
CARRIED
NEW BUSINESS
The Chief Administrative Officer requested that the committee's May meeting be
changed to a date later in May in order to allow more time for the Business Retention
and Expansion study information, to which the committee members were agreeable.
Chris Ballard advised of an interesting article in the April 206 issue of The Banner
regarding 2C Lands, entitled "Growth Battle Brewing".
ADJOURNMENT
Moved by Kent Dinning
THAT the meeting be adjourned at 9:35 p.m.
Christopher Ballard, Chair
Economic Development Advisory Committee
-63-
GENERAL COMMITTEE MEETING - MAY 5, 2009 ITEM # 5 - 1
AuxoRA
°�*,�4s,� J�wme C�y RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 512009
ITEM # 5
Moved By Seconded By
Resolution:
5. CS09-006 — Graffiti Clean-up Day
RECOMMENDED:
THAT Council receive this report for information and consideration.
Proposed Resolution/Amendment {if applicable}:
CARRIED
a)=I;Imr_1V0AC
K"Il!
GENERAL COMMITTEE MEETING - MAY 55 2009
ITEM # 5 - 2
-65-
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# 5-3
TOWN OF AURORA
AUR-ORA GENERAL, COMMITTEE REPORT No. CS09-006
SUBJECT: Graffiti Clean-up Day
FROM: Lucille King, Director of Corporate Services/Town Clerk
DATE: May 5, 2009
RECOMMENDATIONS
THAT Council receive this report for information and consideration.
PURPOSE OF THE REPORT
This report is provided to Council for their information and consideration further to the
direction provided at the General Committee Meeting held on April 21, 2009.
BACKGROUND
The following direction was provided at the General Committee Meeting held on April
21, 2009.
General Committee recommends:
THAT the Graffiti Clean-up Day, scheduled for May 29, 20.09 be supported by the
Town of Aurora; and
THAT staff bring back a report outlining the costs to the Town for participating in the
one -day graffiti clean-up event; and
THAT staff advise whether the grant from the Province was received and, if so, what
the amount was; and
THAT staff report on the results of communications and negotiations that have
taken place with Bell, PowerStream and Rogers regarding clean-up of tagged utility
boxes.
CARRIED
W-RE
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# 5-4
May 5, 2009 - 2 - Report No. CS09-006
The following is a chronology of the development of the Graffiti Abatement Program.
❑ February 27, 2007 - Resolution presented by Councillor Collin-Mrakas and
supported by Council to establish an Ad Hoc Committee to spearhead a graffiti
abatement program
❑ March 27, 2007 - Report recommendations adopted by Council endorsing the
Terms of Reference fora Graffiti Abatement Ad Hoc Committee and the advertising
for members of the Committee
❑ August 2007 to February 2008 - Graffiti Abatement Ad Hoc Committee met and
worked on the Graffiti Abatement Program for the Town of Aurora
❑ March 25, 2008 - Report to Council from the Graffiti Abatement Ad Hoc Committee
❑ Summer of 2008 - Staff worked on the removal of graffiti from Town property
including parks, town building and infrastructure
❑ September 25, 2008 - Aurora's first Graffiti Clean-up Day
❑ October 6, 2008 - Graffiti Clean Up Day de -briefing meeting held and Town staff
approached by the York Regional Police to continue the graffiti clean up initiative
with another Graffiti Clean-up Day in 2009
❑ January 19, 2009 - Meeting to discuss clean-up dates and participants for 2009-04-
27
❑ February 17, 2009 - Meeting held and staff not able to attend
❑ March 11, 2009 - Meeting to discuss the promotion of the event, creation of
possible murals and contacting partners
a March 25, 2009 - Detailed clean-up planning meeting
❑ April 14, 2009 - Meeting to discuss information for the York Regional Police's booth
at the Aurora Home Show
❑ April 21, 2009 -York Regional Police attended the General Committee Meeting to
request support from the Town of Aurora for the Graffiti Clean-up Day on May 29,
2009
❑ May 29, 2009 - The Clean-up Day has been scheduled for May 29th and will be
headquartered in the Town Park with the volunteers meeting there to receive their
assignments and is anticipated to run from 8 a.m. to 2 p.m. and will involve the:
o Aurora Optimists
o York Regional Police
o YRDCSB
o YRPSB
o Seneca College
o Neighbourhood Network
o Bell Canada
o PACT
67-
GENERAL COMMITTEE MEETING - MAY 5, 2009
JITEM
May 5, 2009 - 3 - Report No. CS09-006
COMMENTS
Town Costs for the Clean-up Day
Based on the duplication of last year's event, the following staff and vehicles have
been proposed to participate in this year's Clean-up Day, The costing is based on
five hours of work. The vehicle costs are based on Fleet Services hourly rates.
By-law Services
ON ME=
,
ms on. -
'-win
2 Parking Control Officers
$20/hr x 5 x 2
$200.00
2 By-law Officers
$46/hr x _5x 2
$400.00
By-law Manager
$50/hr x 5
$250.00
2 Vehicles (Cars)
_
$15OOx5x2
$150.00
�05__ $1,000.00
Public Works
10ME
2 Services Persons
$30/hr x 5 x 2
$300.00
I Vehicle (Truck)
$20/hr x 5
$100.00
$400.00
Leisure Services
Cost .
ggz-
2 Services Persons
_(jruck)
$30/hr x 5 x 2
$300.00
f-V—ehicle
$20/hr x 5
$100.00
$400.00
The total staff and equipment costs associated with the Graffiti Clean-up Day are:
* $1,450.00 for staff
* $350.00 for vehicles
* Total of $1,800.00
W-1-10
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# 5-6
May 5, 2009 -4- Report No. CS09-006
Departmental Responsibilities on Graffiti Clean-up Day
De artmeni. uF V4�
Res ons�b�t�ties„ 4 ,w
_z.; .
::
Set-up in Town Park for the day
o
Assign work assignments to the
volunteers
By-law Services
o
Deliver supplies to sites
❑
Assist in clean-up of sites
Lj
Document work that was
completed for data base
_
o
Address the clean-up of sites on
Leisure Services
Town property in Parks and on
Town buildings
o
Address the clean-up of sites on
Public Works
town properties including
bridges and retaining walls
Utility Companies
2007-2008
Staff have had discussions with Bell Canada, Powerstream and Aurora Cable (now
Rogers Communications), about the issue of graffiti on their fixtures on Town
property. Bell Canada did participate in the 2008 Clean-up Day providing graffiti
removal products and one employee and is involved again this year. When the
program was started in 2007, staff did meet with what was Aurora Cable at that time
and they were supportive of the program and were prepared to respond to and either
repair or replace their fixtures once identified by the Town. Both Powerstream and
Rogers Communications will be contacted again to solicit their participation in this
year's Graffiti Clean-up Day.
2008-2009
Concurrently with the work of the Graffiti Abatement Ad Hoc Committee, staff from
Public Works and Legal Services worked on the drafting of Municipal Access
Agreements (M.A.A.), to govern the placement and maintenance of utility boxes on
Town right-of-ways. These agreements have been signed with Atria Networks, Bell
Canada and Rogers Communications. Staff from Public Works and Lega) Services
are in the preliminary stages of the development of a similar agreement with
Powerstream. Within these agreements is a provision that compels the utility
company to rernove graffiti within 48 hours of notification of the Town or the work will
-69-
GENERAL COMMITTEE MEETING - MAY 55 2009
ITEM # 5 - 7
May 5, 2009 -5- Report No. CS09-006
be done by the Town and the utility company will be charged with the cost of the
clean-up. This provision constitutes a very effective tool to respond to the clean up of
graffiti on these fixtures.
Canada Summer Jobs Federal Grant
The following is a chronology of the application process for the Canada Summer
Jobs Federal Grant:
February 26, 2008 - Application filed for Canada Summer Jobs Federal Grant
March 25, 2008 - Council resolution directing staff to "follow-up on the application
already submitted for job funding through Canada Summer Jobs" on the
recommendations of the Graffiti Ad Hoc Committee including the follow-up of the
Canada Summer Jobs Federal Grant
May 12, 2009 - Application approved by Canada Summer Jobs to hire one person
with the grant to provide $4.38/hour of the person's wage.
May 26, 2008 - Deadline for the hiring of a person to qualify for the Canada Summer
Jobs Program
June 9, 2008 - Deadline for the person to be in place to qualify for the Canada
Summer Jobs Program
June 10, 2008 - Council approve funding in the amount of $6,326, conditional on staff
completing the sponsorship agreement with the Federal Government through Service
Canada
July 8, 2008 - Posting for the position posted and circulated
July 15, 2008 - Posting closed
July 29, 2008 - Interviews conducted and only one candidate found
August 18, 2008 - Staff started on three month contract at $10.68 per hour based
on a 35 hour work week ending October 17, 2008, with a total cost of $4, 665.06
October 17, 2008 Program completed
The monies from the Canada Summer Jobs Federal Grant were not received from
the Federal Government. Staff recognized that the program deadline for hiring the
person was missed. The staff had to be in place for June 9, 2008 and the staff did
not start until August 18, 2009.
ALTERNATIVE(S) TO THE RECOMMENDATIONS
None
- 70 -
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM # 5 - 8
May 5 2009 - 6 - Report No. CS09-006
FINANCIAL IMPLICATIONS
The projected cost to the Town for the 2009 Graffiti Clean-up Day is $1,800.00. The cost
associated with the hiring of staff for the Graffiti Abatement Program was $4,665.06.
CONCLUSIONS
This report provides the information requested by Council at the General Committee
Meeting held on April 12, 2009.
PRE -SUBMISSION REVIEW
Senior Management Team -- April 27, 2009
Prepared by: Chris Alexander, By-law Services Manager, Ext. 4241.
Neil Garbe
Director of Corporate Services/Town Clerk Chief Administrative Officer
-71-
GENERAL COMMITTEE MEETING - MAY 5, 2009 ITEM # G -
AuRpRA
yDG:YC G6L CJDDdi GDLJ2/SQ6y)/ RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM # 6
Moved By
Resolution:
Seconded By
6. ADM09-004 — York Region's Long Term Tourism Destination
Development Strategy
RECOMMENDED:
THAT Council support in principle the Region of York's draft Long. Term
Tourism Destination Development Strategy, subject to the comments
contained in this report being addressed; and
THAT this report be forwarded to the Region of York Clerk.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED _
- 72 -
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# s-2
- 73 -
GENERAL COMMITTEE MEETING - MAY 5, 2009
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No.ADM09-004
SUBJECT: York Region's Long Term Tourism Destination Development Strategy
FROM,: Neil Garbe, Chief Administrative Officer
DATE: May 5, 2009
RECOMMENDATIONS
THAT Council support in principle the Region of York's draft Long Term Tourism
Destination Development Strategy, subject to the comments contained in this report
being addressed; and
THAT this reportbe forwarded to the Region of York Clerk.
PURPOSE OF THE REPORT
This report outlines staff comments, concerns and background information relating to the
Region of York's draft Long Term Tourism Destination Development Strategy.
BACKGROUND
On February 24, 2009, Brenda McGowan and Patrick Draper, of the Economic Strategy &
To Department of the Region of York presented their draft Long Term Tourism
Destination Development Strategy to Council.. They had requested Council to ask
Municipal staff to:
• Provide a cross departmental joint submission on the strategy recommendations by
May 1, 2009
• Identify major tourism sector growth opportunities critical to building capacity and
recognition for Aurora
• Identify priority lands for tourism development
• Provide a summary of proposed future development (eq. Hotels, attractions,
recreational facilities
COMMENTS
The Region's approach to promoting tourism is sound and should be supported.
Staff suggest that the Strategy should be changed to reflect the following
comments:
74 -
GENERAL COMMITTEE MEETING - MAY 5, 2009 ITEM # 6 - 4
May 5, 2009 - 2 - Report No. ADM09-004
With respect to the goal of strengthening strategic marketing as well as
furthering the goals of expanding tourism aftractons and product sector
development, there should be an increased focus on heritage and culture as it
relates to a tourism generator, within the Strategy. Having been awarded the
2009 Prince of Wales prize for the Town's commitment to preserving its built
heritage.and having many significant heritage and cultural attractions, the Town
wishes to partner with the Region of York to build tourism capacity in this area.
The Town of Aurora believes that this draft Strategy provides a good overall
strategic direction for tourism development for all of York region. Since this
document is inclusive of all of York region, there should be equal graphic
representation of all of the Region's municipalities. Currently, the report does
not include a picture of Aurora. The Town of Aurora would be happy to
forward photographs of an Aurora tourism attraction.
We further recommend the Region address the following questions. before finalizing the
Strategy:
• How can the Region's multi -cultural diversity be leveraged to encourage greater
overnight and longer -term tourism visits?
• What are the.key advantages of York Region that are of benefit to tourists with
respect to entertainment, cultural/historical and recreational tourism attractions?
• What is the nature of public/private partnerships with respect to core tourism
attractions?
• Will there be a phased approach to implementing the strategy (for example, an
initial focus on priority sectors)? Will there be implementation timeframes so
that the strategy can be monitored and evaluated in terms of its effectiveness?
2. The following comments are provided to address the Region of York's request to
the Town on Aurora to identify major tourism sector growth opportunities critical to
building capacity and recognition for Aurora.
• One of the proposed goals of the Strategy is to strengthen strategic marketing.
This year, the Town of Aurora, along with seven Doors Open partners, is
collaborating with the Region to advertise for all of the York Region Doors Open
festivals. The Town welcomes this collaboration and wishes further,
collaboration in future marketing initiatives.
The Town of Aurora will seek to build greater tourism capacity by supporting
and expanding sporting activities, festivals and special events and by creating
newfacilities.
3. Finally, the delegates from the Region of York asked the Town of Aurora to
identify priority lands for tourism development and to provide a summary of
- 75 -
GENERAL COMMITTEE MEETING - MAY 51 2009 JITEM # 6 - 5
May 5, 2009 - 3 - Report No. AOM09-004
proposed future hotel developments. Currently, hotels can be situated in our
business park and some commercial zoning designations. In the past year,
Aurora has received a few enquiries for potential hotel projects. These
developers expressed a great interest in .locating within the Aurora market and
servicing both business and tourist clients. However, these projects did not
materialize as there were.no available sites close to the 404 interchange. In the
future, there will be more land available for hotel development(s). Our Strategic
Employment lands, with 232 acres, could host a future hotel development.
FINANCIAL IMPLICATIONS
The Tourism. Strategy is intended to generate economic activity in the municipality. These
initiatives will contribute to the economic health of the Town.
CONCLUSIONS
The strategy is fundamentally sound and should be supported. Staff are proposing that
the Region of York amend its draft Long Term Tourism Destination"Development Strategy
to reflect the comments made in this report.
PRE -SUBMISSION REVIEW
The reportwas reviewed by the Senior Management Team on Wednesday, April 22, 2009.
Prepared by. Marnie Wraith, Economic Development Officer- Ext. 4742
Economic Development Officer
lee
Neil Garbe
Chief Administrative Officer
76 -
GENERAL COMMITTEE MEETING - MAY 51 2009 ITEM # 7 -
yoa4-e&&good. compary RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 512009
ITEM # 7
Moved By
Resolution:
Seconded By
7. ADM09-005 " Jack Woods Property — 95 Allaura Boulevard
RECOMMENDED:
THAT the Town proceed with the sale of the Town owned lands municipality
known as 95 Allaura Boulevard as is; and
THAT staff pursue securing an easement through the environmental lands for
a future trail/walkway; and
THAT the Town enter into a listing agreement with Cushman & Wakefield
LePage Inc. with respect to the Town -owned lands municipally known as 95
Allaura Boulevard for the appraised value.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
- 77 -
GENERAL COMMITTEE MEETING - MAY 5, 2009
ITEM# 7-2
-78-
GENERAL COMMITTEE MEETING - MAY 5, 2009
/TENT # 7 - 3
TOWN OF AURORA
A'UR-ORA GENERAL COMMITTEE REPORT No. ADM09-005
SUBJECT: Jack Woods Property— 95 Allaura Blvd.
FROM: Neil Garbe, Chief Administrative Officer
DATE: May 5, 2009
RECOMMENDATIONS
THAT the Town proceed with the sale of the Town owned lands municipality known
as 95 Allaura Boulevard as is; and
THAT staff pursue securing an easement through the environmental lands forfuture
trail/walkway; and
THAT the Town enter into a listing agreement with Cushman & Wakefield LePage
Inc, with respect to the Town -owned lands municipality known as 95 Allaura
Boulevard for the appraised value.
PURPOSE OF THE REPORT
This report provides further information on the possible realignment of the creek located on
95 Allaura Boulevard in response to a request from Council
BACKGROUND
At the General Committee meeting of October 28, 2008, Council directed as follows,
namely:
• That the Town -owned lands known as 95 Allaura Boulevard be declared as surplus
lands;
• That the Town proceed to sell the lands through MLS using areal estate brokerage
firm subject to offers being received for the initial 30 days following the posting on
the MLS;
• That the sale of the Town -owned lands known as 95 Allaura Boulevard be deferred
pending a report from staff on the possible realignment of the creek on the property.
On October 28, 2008 the Town entered into an Agreement for Real Estate Brokerage
Services with Cushman & Wakefield LePage Inc, for a term of twelve months.
Staff met with the Director of Watershed Management at the Lake Simcoe Regional
Conservation Authority (LSRCA) on March 5, 2009. As a result of this meeting the LSRCA
prepared a letter dated March 6, 2009 providing the regulation mapping and data regarding
- 79 -
GENERAL COMMITTEE MEETING - MAY 51 2009 ITEM # 7 - 4
May 5, 2009 - 2 - Report No. ADM09-006
the status of the watercourse of the property and a brief summary of the applicable LSRCA
Regulatory and Provincial planning components as it relates to the property.
The property located at 95 Allaura Boulevard has a 7.45 total acreage (see attached map)
with mixed zoning of M2, 0-9, EP and EP-ORM. The parcel of land is bisected by the
headwaters of the Tannery Creek which is a designated cold water stream and a major
tributary of the East Holland River. The property is located approximately 60 metres
downstream of the Oak Ridges Moraine, a known regional source of groundwater.
COMMENTS
Because of the existence of the creek on the property the lands are constrained. In
addition, portions of the property appear to be subject to greater than 1 metre of flooding.
The property is partially regulated for the following reasons, namely:
• Tannery Creek, a cold water tributary to the East Holland River traverses the
property. A 30m undisturbed vegetative buffer is. required measured from both
watercourse banks (60m in total).
• The Oak Ridges Morraine (ORM) designation is limited to the south-eastern portion
of the property. Within the ORM designation, the Minimum Vegetation Protection
Zone (MVPZ) for a, permanent or intermittent stream applies — this area being all
land within 30m of meanderbelt,
The current fisheries data for the watercourse on the property is considered coldwater and
therefore of high value. Under the LSRCA's Watershed Development Policies, proposals
to relocate a watercourse shall only be considered if "the. alterations are proven to establish
flood relief, erosion control, fisheries and/or environmental enhancements to the Authority's
satisfaction. The LSRCA would only entertain a proposed relocation of a watercourse
provided that the works will significantly improve upon the habitat that exists there, improve
water quality, and/or reduce localized flooding and erosion.
LSRCA has advised that should the Town wish to seek approval to redirect the creek on
the property a Planning Act application may be required depending on the proposed use
and associated site details. In addition, the specific conditions of approval would involve
the following, namely:
1. That the relocated watercourse be designed using natural channel design
principles with an appropriate natural vegetative buffer,
2. That at a minimum the new channel be equal or greater in length to the existing
watercourse.
3. That the new channel contain the regional storm flows and demonstrate that it
will not have .any adverse downstream or upstream impacts on adjacent
landowners.
4. That the Town provide a compensation package forthe Department of Fisheries
- 80 -
GENERAL COMMITTEE MEETING - MAY 55, 2009
ITEM# 7-5
May 5, 2009 - 3 - Report No, ADM09-005
and Oceans and obtaining authorization,
5. That the Town meet with the LSRCA staff to develop a monitoring plan for the
site and provide.annual reports back to the Authority for a period of two years.
Given all of the regulatory and fisheries constraints associated with the property, moving
the tributary to obtain further developable land will be a costly undertaking even if the creek
does not retain its Coldwater status. The benefits would likely be outweighed by the costs
associated with relocating the watercourse, if the Town could ever achieve permission:
At its meeting on April 14, 2009 Council directed staff to consider attempting to secure an
easement through the environmental lands for future use as a walkway/trail. Staff can
attempt to include this,in the negotiations with perspective purchasers and report back
through the offer process.
The building on the property -:at 95 Allaura Boulevard is not a designated hist6rical building.
but is listedasa propertyof interest meaning that it could be removed subject to a request
for a demolition permit and review by the Heritage Advisory Committee and Council..
ALTERNATIVES. TO THE RECOMMENDATION
Conduct the studies to remove the "coldwater designation", prepare fisheries
impact/benefit plan and environmental improvement study to relocate the water
course to increase usability of the property.
FINANCIAL IMPLICATIONS
Should the Town choose to seek approval to redirect the creek on the property there would
be significant financial implications to complete the required studies and construct the
stream relocation At is likely that these costs would outweigh the financial benefits of
improved usability.
CONCLUSIONS
The constraints on the land from the Tannery Creek are not easy to overcome. The
property should be sold "as is" without pursuing a relocation of Tannery Creek.
ATTACHMENTS
Attachment #1 Map of property with land use designations.
Attachment #2 Letter from Michael Walters, Director, Watershed Management, Lake
Simcoe Regional Conservation Authority, dated March 6, 2009.
IF-Im
GENERAL COMMITTEE MEETING.- MAY 55 2009 ITEM # 7' 6
May 5, 2009 - 4 - Report No. ADM09-006
PRE -SUBMISSION REVIEW
This report was reviewed by the Senior Management Team on Wednesday, April 15, 2009.
Prepared by:. Neil Garbe, Chief Administrative Officer, ext. 4744.
Neil Garbe
Chief Administrative Officer
. 82 .