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AGENDA - Council - 20090414ILI It "401 COUNCIL EETING AGENDA NO.09-10 TUESDAY, APRIL A 2009 7:00 P.M. COUNCIL CNAMBERS AURORA TOWN HALL PUBLIC RELEASE April 10, 2009 AURORA TOWN OF AURORA COUNCIL MEETING AGENDA NO. 09-10 Tuesday, April 14, 2009 7:00 p.m. Council Chambers I DECLARATIONS OF PECUNIARY INTEREST II APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved as presented. 111 OPEN FORUM IV ADOPTION OF MINUTES Council Minutes of March 24, 2009, Meeting Number 09-07 pg. 1 Special Council - Public Planning Minutes of March 25, 2009, pg. 11 Meeting Number 09-08 Council Minutes of April 7, 2009, Meeting Number 09-09 pg. 14 RECOMMENDED: THAT the Council minutes of March 24, 2009, meeting number 09-07, the Special Council - Public Planning minutes of March 25, 2009 number 09- 08 and the Special Council minutes of April 7, 2009 be adopted as printed and circulated. Council Meeting No. 09-10 Tuesday, April 14, 2009 Page 2 of 8 V PRESENTATIONS VI PUBLIC SERVICE ANNOUNCEMENTS Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION IX DELEGATIONS a) Mr. Bill Fisch, Chairman and Chief Executive Officer for the Regional Municipality of York Re: Hospital Funding Capital Projects X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION XI REGIONAL REPORT York Region Council Highlights - March 26, 2009 pg. 93 Mayor's Report Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS Xlll READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5124-09 BEING A BY-LAW to amend Municipal Water- pg. 96 works Distribution By-law 3305-91, as amended. (Related to report FS09-015 - GC April 7, 2009) Council Meeting No. 09-10 Tuesday, April 14, 2009 Page 3 of 8 5125-09 BEING A BY-LAW to provide for establishing, pg. 98 maintaining, operating and regulating the Aurora Farmers' Market and Artisans' Fair (Related to report CS09-003 - GC April 7, 2009) 5127-09 BEING A BY-LAW to appoint a Treasurer pg. 103 (Mr. Daniel Elliott) 5132-09 BEING A BY-LAW to confirm actions by pg. 104 Council Resulting from Council Meeting 09-10 on April 14, 2009 XIV CLOSED SESSION THAT Council resolve into a Closed Session to consider: (Deferred from the April 7, 2009 General Committee meeting) - personal matters about an identifiable individual, including municipal or local board employees; and - advice that is subject to solicitor -client privilege, including communications necessary for that purpose - A proposed or pending acquisition of land for Municipal or Local Board XV ADJOURNMENT Council Meeting No. 09-10 Tuesday, April 14, 2009 Page 4 of 8 AGENDA ITEMS 1. General Committee Meeting Minutes, 09-12, March 10, 2009 pg. 16 RECOMMENDED: THAT the report of the General Committee Meeting No. 09-12 be received and the recommendations carried by the Committee be approved. The following items #3 through to #12, were deferred from the April 7, 2009 General Committee Meeting: 2. TSAC09-03 —Traffic Safety Advisory Committee Meeting pg. 27 March 11, 2009 RECOMMENDED: THAT the Traffic Safety Advisory Committee Meeting minutes from the March 11, 2009 meeting be received and the recommendations contained therein be approved. 3. LSAC09-03 — Leisure Services Advisory Committee Meeting pg. 36 March 23, 2009 RECOMMENDED: THAT the Leisure Services Advisory Committee Meeting minutes from the March 23, 2009 meeting be received and the recommendations contained therein be approved. Council Meeting No. 09-10 Tuesday, April 14, 2009 Page 5 of 8 4. Memorandum from the By-law Services Manager pg. 51 Re: LS09-004 - Domestic Pets in Municipal Facilities By-law (deferred from March 10, 2009 General Committee) RECOMMENDED: THAT Council receive the correspondence from Cyndy Skillins and Ian Miller, Chairman York Region Board of Directors, and refer these to By- law Services; and THAT Council authorize Leisure Services and By-law Services staff to draft a by-law restricting the access of domestic animals in municipal facilities, with the exception of service dogs assisting people with a disability or impairment. 5. LS09-015 — Fencing of Town -Owned Soccer Fields Adjacent pg. 56 to Schools RECOMMENDED: THAT Council receive report LS09-015 — Fencing of Town -Owned Soccer Fields Adjacent to Schools, for information. 6. LS09-016 — Green Power Procurement 2009 pg. 69 RECOMMENDED: THAT Council receive report LS09-016 regarding the' Procurement of Green Power from Bullfrog Power for 2009. 7. PW09-011 — Award of Tender PW2009-03 — For Remedial Works pg. 71 to Reduce Extraneous Flows in the Wastewater Collection System RECOMMENDED: THAT Tender PW2009-03 — For Remedial Works to Reduce Extraneous Flows in the Wastewater Collection System, be awarded to Fer-Pal Construction Ltd. at its tendered price of $502,227.50 (exclusive of GST); and THAT Council authorize the Mayor and Clerk to execute the Form of Agreement between the Town of Aurora and the successful bidder. Council Meeting No. 09-10 Tuesday, April 14, 2009 Page 6 of 8 8. PW09-019 —Assumption of Three Street Lights to Service pg. 76 Residents of the Mosaics Community RECOMMENDED: THAT Council authorize the Mayor and Town Clerk to execute the agreement between the Town of Aurora, the Canadian Tire Corporation and the York Region Condominium Corporation No. 920 to assume three (3) street lights to service residents of the Mosaics Community. 9. FS09-013 — 2008 Water/Wastewater Surplus/Deficit Report pg. 81 RECOMMENDED: THAT report FS09-013 be received; and THAT the 2008 Storm Sewer Fund deficit of $23,412 be taken from the Storm Sewer Reserve Fund; and THAT the 2008 Wastewater Fund surplus of $22,142 be transferred to the Water/Wastewater Reserve Fund; and THAT the 2008 Water Fund deficit of $553,136 be budgeted for in 2009 and that the Contribution to the Water/Wastewater Reserve be reduced by a similar amount; and THAT the 2008 Ballymore Sewage Pumping Station surplus of $1,170.00 be transferred to the Ballymore Sewage Pumping Station Reserve Fund; and THAT the 2008 Bayview/Vandorf Sewage Pumping Station deficit of $3,003.00 be budgeted for in 2009; and THAT the 2008 Brentwood Sewage Pumping Station deficit of $500.00 be budgeted for in 2009. 10. Memorandum from the Director of Leisure Services pg. 85 Re: Town of Aurora Services Provided to Minor Sports Organizations RECOMMENDED: THAT the memorandum regarding Town of Aurora Services Provided to Minor Sports Organizations be received for information. Council Meeting No. 09-10 Tuesday, April 14, 2009 Page 7 of 8 11. Adoption of Recommendations from Closed Session Meeting pg. 91 March 24, 2009 RECOMMENDED: THAT the recommendation from the Closed Session meeting held on March 24, 2009 regarding the following matters be approved: 1. A Personal Matter about an Identifiable Individual, including Municipal or local board employees; and 2. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and 3. A Personal Matter about an Identifiable Individual, including Municipal or Local Board Employees; Recruitment for Interim Treasurer Adoption of Recommendations from Closed Session Meeting April 7, 2009 RECOMMENDED: THAT the recommendation from the Closed Session meeting held on April 7, 2009 regarding the following matter be approved: 1. A proposed or pending acquisition or disposition of land for municipal or local board Please Note: The following 3 items were deferred to the Closed Session meeting April 14, 2009: 1. Personal matter about an identifiable individual, including municipal or local board employees; and 2. Advice that is subject to solicitor -client privilege, including communications necessary for that purpose; and 3. A proposed or pending acquisition or disposition of land for municipal or local board. Council Meeting No. 09-10 Tuesday, April 14, 2009 Page 8 of 8 12. Extract from General Committee Meeting 09-13, April 7, 2009 pg. 92 (21) CS09-003 — Farmers' Market and Artisans' Fair By-law RECOMMENDED: THAT the proposed new Farmers' Market and Artisans' Fair By-law be adopted. COUNCIL - APRIL 14, 2009 Council Minutes - 09-07 - 1 AuRoRA TOWN OF AURORA COUNCIL MEETING MINUTES NO. 09-07 Council Chambers Aurora Town Hall Tuesday, March 24, 2009 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Manager of Legislative Services/Deputy Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary, Mayor Morris called the meeting to order at 6:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal ConBrct of Interest Act. If APPROVAL OF AGENDA Moved by Councillor Gallo Seconded by Councillor Gaertner THAT the agenda as circulated by the Corporate Services Department, with the addition of the following item, be approved: ➢ New Closed Session item regarding a personal matter about an identifiable individual, including municipal or local board employees. CARRIED NI CLOSED SESSION— LEKSAND ROOM Moved by Councillor Gaertner Seconded by Councillor McRoberts THAT Council resolve into a Closed Session in the Leksand Room to consider: Personal matters about an identifiable individual, including municipal or local board employees; and Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. CARRIED - 1 - COUNCIL - APRIL 14, 2009 Council Minutes - 09-07 - 2 Minutes of Council Meeting No. 09-07 Tuesday, March 24, 2009 Page 2 of 10 IV OPEN FORUM No one spoke at Open Forum, V ADOPTION OF MINUTES Council Minutes of February 24, 2009, Meeting Number 09-04 Special Council -Public Planning Minutes of February26, 2009, Meeting Number 09-05 Special Council Minutes of March 3, 2009, Meeting Number 09-06 Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern THAT the Council minutes of February 24, 2009, meeting number 09-04, the Special Council - Public Planning minutes of February 25, 2009. number 09-05 and the Special Council minutes of March 3, 2009, meeting number 09-06 be adopted as printed and circulated. CARRIED VI PRESENTATIONS None VII PUBLIC SERVICE ANNOUNCEMENTS Mayor Morris advised that the Lion's Club will be holding its annual Pancake Breakfast at the Sheppard's Bush Conservation Area, on the weekends of March 21, 22, 2009 and March 28, 29, 2009, from 9:00 am to 3:00 p.m. each day. Mayor Morris advised that Lake Simcoe Region Conservation Authority will be holding Maple Syrup Tours on the weekends of March 21, 22, 2009 and March 28, 29, 2009, at 10:00 a.m., 12:00 p.m. and 2:00 p.m, each day at the Sheppard's Bush Conservation Area. Mayor Morris advised that there will be a fundraising event for the Canada Day Parade, entitled We're Canadian Ay?, on March 27, 2009 at 6:30 p.m. at the Royal Canadian Legion at 105 Industrial Parkway North. Mayor Morris advised that Earth Hour will be taking place on March 28, 2009 between 8:30 p.m. and 9:30 p.m. and she encouraged all residents to participate in this environmental initiative by turning off lights and any unnecessary source of energy consumption during that hour. Councillor Granger advised that the Farmers' Market is returning this year and the organizers are currently looking for more vendors. Councillor Granger encouraged interested parties to visit the website at www.e- aur6ra.ca/farmersmarket. Mayor Morris advised that the Public Works Department will be holding several public open houses regarding Environmental Initiatives starting in April, as part of its 2009 Business Plan. -2- COUNCIL - APRIL 14, 2009 Council Minutes - 09-07 - 3 Minutes of Council Meeting No. 09-07 Tuesday, March 24, 2009 Page 3 of 10 Dynamite Weekend Wishes was a fundraising event held on February 21, 2009, in the Bigwin Drive community, featuring a Giant Snow Dinosaur which was erected to help raise over $3,000 for the Children's Wish Foundation. Mayor Morris extended thanks on behalf of that event to Mr. Stu Curtis of the Public Works Department, Ms Michelle Outar, Communications Specialist and the Parks and Recreation and Leisure Services Departments for all of their help and support. Mayor Morris congratulated the Aurora Tigers, Atom Division Team, for winning the Ontario Minor Hockey Association Championships with 15 wins and no losses. Mayor Morris introduced Mr. Christopher Cooper, the newly appointed Town Solicitor, and welcomed Mr. Cooper to his first meeting of Council. Vlll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 5, 6, 7, 9, 10, 13 and 14 were identified for discussion. IX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Gaertner _ Seconded by Councillor Gallo THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. Special General Committee Budget Meeting Report No. 09-08 Saturday, February 21,2009 THAT the report of the Special General Committee Budget Meeting No. 09-08 be received and referred to the final approval of the 2009 Operating and Capital Budget. 2. Special General Committee Budget Meeting Report No. 09-09 Monday, February 23, 2009 THAT the report of the Special General Committee Budget Meeting No. 09-09 be received and referred to the final approval of the 2009 Operating and Capital Budget. 3. Special General Committee Budget Meeting Report No. 09-10 Monday, March 2, 2009 THAT the report of the Special General Committee Budget Meeting No. 09-10 be received and referred to the final approval of the.2009 Operating and Capital Budget. -3- COUNCIL - APRIL 145 2009 Council Minutes - 09-07 - 4 Minutes of Council Meeting No. 09-07 _ Tuesday, March 24, 2009 Page 4 of 10 4. Special General Committee Budget Meeting Report No. 09-11 Tuesday, March 3, 2009 THAT the report of the Special General Committee Budget Meeting No. 09-11 be received and referred to the final approval of the 2009 Operating and Capital Budget. 8. Memorandum from Mayor Phyllis Morris Re: Clarification Regarding Aurora Community Centre #2, Safety Concerns over Surface Rust on Girders THAT the memorandum from Mayor Phyllis Morris, pertaining to clarification regarding Aurora Community Centre #2 safety concerns over surface rust on girders, be received for information. 11. Memorandum from the Director of Corporate Services Re: Procedural Error- Closed Session Meeting March 10, 2009 THAT the memorandum from the Director of Corporate Services be received for information. 12.. Adoption of Recommendations from Closed Session Meeting February 17, 2009 THAT the recommendation from the Closed Session Meeting held on February 17, 2009 regarding the following matter be approved: 1. Personal Matter about an identifiable individual — Town Solicitor Recruitment Adoption of Recommendations from Closed Session Meeting February 24, 2009 THAT the recommendation from the Closed Session Meeting held on February 24, 2009 regarding the following matter be approved: Proposed or pending acquisition or disposition of land for municipal or local board CARRIED X DELEGATIONS a) Mr. Steve Hinder, Co -Chair of 2009 Hartwell Challenge Re: 2009 Hartwell Challenge Related to Item 7 - (General Committee Meeting 09.12, Item 18) Mr. Steve Hinder, Co- Chair of the Hartwell Challenge and Ms Sarah Sterling, Run Co-ordinator, addressed Council to advise of the details and goals associated with this year's Challenge, which will be taking a new route via Bathurst Street. Mr. Hinder invited members of Council and Town staff to strike up a team or teams and participate in this worthwhile event. Mr. Hinder advised that the focus of the fundraising endeavours will be directed to the South Lake Regional Health Centre. -4- COUNCIL - APRIL 14, 2009 Council Minutes - 09-07 - 5 Minutes of Council Meeting No. 09-07 Tuesday, March 24, 2069 Page 5 of 10 Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the delegation be received for information. CARRIED b) Professor Robert MaGDermid Re: Item 9 - Ajax Council Resolution — Authority to Prohibit Corporate and Trade Union Contributions to Municipal Election Campaigns Professor Robert MacDermid addressed Council to express his support for the recommendation in item 9 - Ajax Council Resolution — Authority to Prohibit Corporate and Trade Union Contributions to Municipal Election Campaigns, and provided several reasons to back up his support, resulting from his research report entitled "Funding City Politics". Moved by Councillor MacEachern Secondedby Councillor McRoberts THAT the delegation be received and referred to item 9. CARRIED Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT item 9 be brought forward for consideration. CARRIED 9. Memorandum from Mayor Phyllis Morris Re: Ajax Council Resolution --Authority to Prohibit Corporate and Trade Union Contributions to Municipal Election Campaigns Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the memorandum from Mayor Phyllis Morris be deferred to a future General Committee meeting; and THAT it be accompanied by the full report from Professor Robert MacDermid, entitled "Funding City Politics" along with the related motions from the Town of Ajax and the Town of Pickering for consideration. CARRIED UNANIMOUSLY c) L. Douglas Hubley, Interim Chair and Dr. Leslie Oliver, Interim Member of the Church Street Cultural Centre Board Re: Item 14 FS09-014 - Church St. School Cultural Services Agreement Mr. Douglas Hubley and Dr. Leslie Oliver addressed Council to express their support in favour of the approval of item 14 - FS09-014 - Church St. School Cultural Services Agreement, and to express thanks to staff, volunteers and the committee for all of the hard work and time that went into the creation of the Church Street School Cultural Centre. . -5- COUNCIL - APRIL 14, 2009 Council Minutes - 09-07 - 6 Minutes of Council Meeting No. 09-07 Tuesday, March 24, 2009 Page 6 of 10 Moved by Councillor Gaertner Seconded by Councillor Granger THAT the comment of the delegation be received and referred to item 14. CARRIED Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT item 14 be brought forward for consideration. CARRIED 14. FS09-014 - Church St. School Cultural Services Agreement Moved by Councillor MacEachern Seconded by Councillor Granger THAT Council Report No. FS09-014 be received; and THAT the Mayor and Clerk be authorized to sign a Leaseforthe use of Church Street School with Church Street School Cultural Centre Inc.; and THAT the Mayor and Clerk be authorized to sign a Contract for the provision of Cultural Services with the Church Street School Cultural Centre Inc.; and THAT $113,000 of the 2009 budget of $226,666 be paid to Church Street School Cultural Centre Inc. upon the signing of these agreements and approval of the 2009 budget; and THAT the balance of 2009 budget, when approved, in the amount of $113,666 be paid to the Church Street School Cultural Centre Inc. in two equal instalments on July 1, 2009 and October 1, 2009; and THAT the Mayor and Clerk be authorized to sign an agreement for the provision of the 2008 One Time Special Grant of $50,000 payable upon proof of matching funding to the Church Street School Cultural Centre Inc. AMENDMENT: Upon the question of the adoption of the resolution, it was: Moved by Councillor MacEachern Seconded byCounciliorBuck THAT the Mayor and Clerk be authorized to sign the agreements, subject to a review by the Town Solicitor, Christopher Cooper; and THAT, should the Solicitor find any areas of concern or the need of substansive revision, Council be notified and the matter be brought back to a Special Council meeting, if called for, prior to execution of the agreements; and THAT a definition of the word "permit" be added to.the definitions section of the Lease Agreement. CARRIED On a recorded vote the main motion was CARRIED UNANIMOUSLY, AS AMENDED. -6- COUNCIL - APRIL 14, 2009 Council Minutes - 09-07 - 7 Minutes of Council Meeting No. 09-07 Tuesday, March 24, 2009 Page 7 of 10 Xl CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. Correspondence from Ms Sher St. Kitts Re: Santa Parade and Canada Day Parade Budget Moved by Councillor Granger Seconded by Councillor McRoberts THAT the correspondence from Ms Sher St. Kitts, regarding the Santa Parade and Canada Day Parade budgets, be received and referred to the final approval of the 2009 Operating and Capital Budget. CARRIED Council recessed at 9:30 p.m. Council reconvened at 9:35 p.m. 6. 2009 Final Operating and Capital Budget The Director of Financial Services provided a brief overview of the 2009 Final Operating and Capital Budget for consideration by Council. - Moved by Councillor Wilson Seconded by Councillor Granger THAT the overview of the 2009 Final Operating and Capital Budget, from the Director of Financial Services, be received for information. CARRIED Moved by Councillor Granger Seconded by Councillor MacEachern THAT an additional $2,000 be allocated to the Canada Day Parade Budget raising the amount to $10, 000; and THAT the float cost revenue goes back into the Canada Day Parade budget; and THAT the CAO ensure financial controls are in place through the appropriate departments, including authorization to raise funds, and that they are properly directed. On a recorded vote the motion was CARRIED. YEAS:8 NAYS:1 VOTING YEAS: Councillors, Collins-Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts, Wilson and Mayor Morris VOTING NAYS: Councillor Buck Moved by Councillor MacEachern Seconded by Councillor Granger THAT the 2009 Final Operating and Capital Budget for the Town of Aurora be adopted. On a recorded vote the motion was CARRIED. YEAS:8 NAYS:1 COUNCIL - APRIL 14, 2009 Council Minutes - 09-07 - 8 Minutes of Council Meeting No. 09-07 Tuesday, March 24, 2009 Page 8 of 10 VOTING YEAS: Councillors, Collins-Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts, Wilson and Mayor Morris VOTING NAYS: Councillor Buck Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT this meeting be extended beyond 10:30 p.m. in order to address the remaining items on the agenda. CARRIED General Committee Meeting Report No. 09.12, Tuesday, March 1 D, 2009 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO 09-12 TUESDAY MARCH 10, 2009-ITEM 30 30. Correspondence from the City of Hamilton Re: Bill 138 — Protection of Public Participation Act, 2008 Moved by Councillor MacEachern . Seconded by Councillor Granger THAT the Council of the Town of Aurora support the efforts of MPP Andrea Horwath with respect to the current Bill 138 — Protection of Public Participation Act, 2008; and THAT a copy of this resolution be forwarded to MPP Andrea Horwath. CARRIED Moved by Councillor McRoberts Seconded by Councillor Gallo THAT the balance of the report of the General Committee Meeting No. 09- 12 be received and the. recommendations carried by the committee be approved. CARRIED Councillor Buck left the meeting at 10:50 p.m. 10. Memorandum from Mayor Phyllis Morris Re: Digest of Municipal and Planning Law Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the comments contained in the Digest of Municipal and Planning Law related to the Municipal Freedom of Information and Protection of Privacy Act judgement be referred to Mr. Christopher Cooper, Town Solicitor, for his review and to provide a report to Council with his advice/recommendations, if any; and THAT the Town Solicitor be requested to provide an opinion on whether the use of confidential disclaimers by members of Council, on a -mails to all members of Council, can be used to prohibit members of Council from public discussion or debate of such e- mails, if they do not contain confidential information. CARRIED UNANIMOUSLY -8- COUNCIL - APRIL 14, 2009 Council Minutes - 09-07 - 9 Minutes of Council Meeting No. 09.07 Tuesday, March 24, 2009 Page 9 of 10 13. Memorandum from the Director of Leisure Services Re: Dove 2009 (Determined to Oppose Violence Everywhere) Lacrosse Tournament - June 2009 Moved by Councillor Collins-Mrakas Secondedby Councillor Wilson THAT Council waive facility permitting fees for a Special Event Lacrosse Tournament hosted by DOVE in the amount of $2,754.00, CARRIED XII REGIONAL REPORT The next meeting of Regional Council will take place on Thursday, March 26, 2009 - Regional Report to follow. X111 NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS Councillor Gaertner confirmed that certain requirements for the Canada Day Parade celebration will be in place, as requested at the February 19, 2009 Leisure Services Advisory Committee meeting, to which staff confirmed that they are fully aware of the requests. Mayor Morris expressed her thanks to Councillor Gallo and Mr. Marco Ramunno for their Involvement with the Wells Street School Accommodation Committee. XIV READING OF BY-LAWS Moved by CouncillorMacEachern Seconded by Councillor Wilson THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5117.09 BEING A BY-LAW to exempt Lots 1, 2, 119, 120 and 121, 65M-4075, from the Pad Lot Control provisions as provided in subsection 50(5) of the Planning Act, R.S.O. 1090, c.P.13 (as amended). (Report PL09-028, considered at GC 09-12, March 10, 2009) - 5119-09 BEING A BY-LAW to close Park Street on Plan 231 and to declare as surplus and sell Park Street, Part of Lots 3, 4, 5, 8, 9, 10 and 11, Pad Reserve and Part of Closed Centre Street on Plan 231, Town of Aurora (Report ADM09-002, considered at GC 09-12, March 10, 2009) - 5123-09 BEING A BY-LAW to appoint a Town Solicitor (Christopher Cooper) 5121-09 BEING A BY-LAW to confirm actions by Council Resulting from Council Meeting 09-07 on March 24, 2009 CARRIED -9- COUNCIL APRIL 14, 2009 Council Minutes - 09-07 - 10 Minutes of Council Meeting No. 09-07 Tuesday, March 24, 2009 Page 10 of 10 XV ADJOURNMENT Moved by Councillor Geariner THAT the meeting be adjourned at 11:05 p.m. CARRIED PHYLLIS M. MORRIS, MAYOR CINDYJANZEN, DEPUTY CLERK -10- COUNCIL:- APRIL 14, 2009 Special Council Minutes - 09-08 - 1 AURORA TOWN OF AURORA SPECIAL COUNCIL - PUBLIC PLANNING MEETING MINUTES NO. 09-08 Council Chambers Aurora Town Hall 7:00 p.m. Wednesday, March 25, 2000, ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair, Councillors Buck, Coffins- Mrakas (arrived at 7:09 p.m.), Gaertner, .Gallo, _. Granger (arrived at 7:05'p.m.), MacEachern (arrived - at 7:03 p.m.), and McRoberts MEMBERS ABSENT Councillor Wilson was absent. OTHER ATTENDEES ' Marco Ramunno, Director of Planning and Development, Cristina Celebre, Planner, .Cindy Janzen, Manager of Legislative ServiceslDeputy Clerk and Carol Clark, Council/Committee Secretary Mayor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations ofpecuniary interest under the Municipal Conflict of Interest Act. it APPROVAL OFAGENDA Moved by Councillor Gaertner Seconded by Councillor Gallo THAT the agenda as circulated by the Corporate Services Department be approved as presented. NTUNBrel 111 PLANNING APPLICATIONS Mayor Morris outlined the proceduresthatwould be followed in the conduct of the public meeting. The Deputy Clerk- confirmed that appropriate notice had been given and .that signs had been posted on the subject properties in accordance with the relevant provisions of the Planning Act. 0 11- COUNCIL.- APRIL 14, 2009 Special Council Minutes - 09-08 - 2 -Special Council — Public Planning Minutes No. 09-08 Wednesday, March 25, 2009 Page 2 of 3 .1. PL09-031-Zoning By-IawAmendmentApplication Antonio Picheca - 15387 Yonge Street _ Lot 15, Plan 5 File D14.20.08 - Planning Staff The Planner provided a description of the application and reviewed the contents of the report, outlining the location of the property and current uses of the subject and surrounding lands. The Planner advised that the applicant is requesting a zoning by-law amendment -to permit a hair salon on the subject lands. As well, . the Planner indicated that consent applications have been submitted by the . property owner of the subject lands, as well as the property owner of the lands to the north, for an access easement for a shared driveway and parking area. _ _ Applicant/Agent Mr. Gary Templeton, Agent, of Templeton Planning Ltd.; addressed Council to advise that shared parking- is required inthe existing zoning and that a cross - easement application has been filed, and the owners of this property, as well as the property to the north, are fully cooperating. - Public Comments Therewereno members of the, public in attendance to comment on the . application. The public portion_ of the meeting closed at 7:14 p.m. and Council's deliberations began, Moved by Councillor Buck Seconded by Councillor McRoberts - THAT the zoningby-law amendment application. be approved in plinciple; and THAT staff be directed to bring forward to Council, an implementing zoning by-law and the site plan application, following the Committee of Adjustment consent decision in respect to the shared driveway and parking easements. CARRIED IV READING OF BY --LAWS Moved by Councillor Buck Seconded by Councillor Granger THAT the following listed by-law be given V 2"" and 3rd readings, and enacted: 5122-09 BEING A BY-LAW to Confirm Actions by Council Resulting from Special Council — Public Planning Meeting 09-08 on March 25, 2009. CARRIED -12- .