AGENDA - General Committee - 20091103GENERAL COMM11TEE
AGENDA
NO.09-25
TUESDAY, NOVEMBER 3, 2009
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
October 30, 2009
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 09-25
Tuesday, November3, 2009
7:00 p.m.
Council Chambers
Councillor Buck in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
If APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
111 ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes - October 20, 2009 pg. 1
RECOMMENDED:
THAT the General Committee Meeting minutes 09-23 from the October
20, 2009 meeting be adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee Agenda
Tuesday, November 3, 2009
Page 2 of 6
V1 DELEGATIONS
None
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
➢ labour relations or employee negotiations
XI ADJOURNMENT
General Committee Agenda
Tuesday, November 3, 2009
Page 3 of 6
AGENDA ITEMS
1. AAC09-07 — Accessibility Advisory Committee Meeting Minutes pg. 6
October 7, 2009
RECOMMENDED:
THAT the Accessibility Advisory Committee Meeting minutes from the
October 7, 2009 meeting be received and the recommendations contained
therein be approved.
2. LSAC09-07 — Leisure Services Advisory Committee Meeting pg. 13
Minutes — September 17, 2009
RECOMMENDED:
THAT the Leisure Services Advisory Committee Meeting minutes from the
September 17, 2009 meeting be received and the recommendations
contained therein be approved.
3. LSAC09-08 — Leisure Services Advisory Committee Meeting pg. 26
Minutes — October 15, 2009
RECOMMENDED:.
THAT the Leisure Services Advisory Committee Meeting minutes from the
October 15, 2009 meeting be received and the recommendations
contained therein be approved.
4. TSAC09-07 — Traffic Safety Advisory Committee Meeting Minutes pg. 36
October 14, 2009
RECOMMENDED:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
October 14, 2009 meeting be received and the recommendations
contained therein be approved.
General Committee Agenda
Tuesday, November 3, 2009
Page 4 of 6
5. BA09-009 — Land Property Management Process and pg. 45
Systems Review
RECOMMENDED:
THAT Prior & Prior Associates Ltd. be retained as a sole source to
undertake a review of the Town's Land and Property Management System
in the amount of $35,000 to be funded by the Building Reserve Fund.
6. LS09-047 — Pine Tree Potters Guild Sign pg. 48
RECOMMENDED:
THAT the signage at the Pine Tree Potters Guild remain as is presently
displayed.
7. PL09-080 — Applications for Site Plan Approval and Amendment pg. 52
to the Zoning By-law
1087931 Ontario Limited
Lot 13 and Part of Lot 14, R.P.246 and
Part of Parcel A, R.P.36
Files D11-13-06 and D14-11-06
RECOMMENDED:
THAT, subject to the final approval of the grading and servicing plan, Site
Plan Application D11-13-06 be approved to permit a 6 unit residential
development (5 Townhouses; 1 single detached); and
THAT Council authorize the Mayor and Town Clerk to execute a Site Plan
Agreement between the Town and the Owner to facilitate the subject
proposal; and
THAT Council determine that no further notice is required to be given in
'respect of the proposed by-law in accordance with Section 34 (17) of the
Planning Act, related to accurately delineating the Environmental
Protection Zone (flood plain) and the addition of the EP-17 Zone to permit
above grade decks for units 4 and 5; and
THAT Council enact implementing Zoning By-law 5173-09; and
THAT five (5) units of sewage and water capacity be allocated from the
Core Area Infill reserve to 15356 Yonge Street to facilitate the proposed
development.
General Committee Agenda
Tuesday, November 3, 2009
Page 5 of 6
8. PW09-057 — Train Anti -Whistle in the Town of Aurora pg. 75
RECOMMENDED:
THAT Council authorize staff to proceed with the train whistle elimination
at all Town's crossings in accordance with Transport Canada's Railway
Safety Directorate, Guideline No. 1 Procedure; and
THAT Town's residents and relevant organizations be notified of the
Town's intention to pass a by-law forbidding the use of whistles at all
Town's crossings as per section 23.1 of the Railway Safety Act and as per
Transport Canada's Guideline No. 1 Procedure; and
THAT the Council for the Corporation of the Town of Aurora petition
Metrolinx and the Canadian National Railway to prohibit -the sounding of
engine whistles of trains at the following road crossings, as required under
the Canadian Rail Operating Rule 14(L):
• Engelhard Drive Mileage 29.17 — Metrolinx, Newmarket
Subdivision
• Pedestrian Crossing - Mileage 29.79 — Metrolinx, Newmarket
Subdivision
• Wellington Street East - Mileage 29.99 — Metrolinx, Newmarket
Subdivision
• Centre Street — Mileage 30.04 — Metolinx, Newmarket Subdivision
• St. John's Sideroad — Mileage 31.28 — Metrolinx, Newmarket
Subdivision; and
THAT the by-law shall not come into full force and effect until the
necessary approval has been granted by Metrolinx, the Canadian National
Railway and Transport Canada and the necessary bulletin to their
operators has been issued; and
THAT a by-law be passed authorizing the Mayor and Clerk to sign a
Whistle Cessation Liability Insurance Agreement with Metrolinx.
9. Memorandum from the Director of Corporate and Financial Services pg. 81
Re: Response to General Committee Request:
Mr. Mestrinaro's Procurement Process Concern from General
Committee - October 20, 2009
(deferred from October 27, 2009 Council meeting)
RECOMMENDED:
THAT the memorandum from the Director of Corporate & Financial
Services be received.
General Committee Agenda
Tuesday, November 3, 2009
Page 6 of 6
10. Correspondence from The Royal Canadian Legion pg, 84
Re: Aurora Peace Flame Tree Sculpture Initiative
RECOMMENDED:
THAT Council receive the correspondence regarding the Aurora Peace
Flame Tree Sculpture Initiative for information and provide direction.
GENERAL COMMITTEE AGENDA- November 3, 2009
_ >w4
Auk
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO, 09-23
GC Minutes - 1
Council Chambers
Aurora Town Hall
Tuesday, October 20, 2009
ATTENDANCE .
COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Councillors
Gaertner, Gallo, Granger, MacEachern, McRoberts,
Wilson and Mayor Morris
MEMBERS ABSENT Councillor Buck was absent.
OTHER ATTENDEES Chief Administrative Officer, Towh Solicitor/Acting
Town Clerk, Director of Building, Director of Planning
& Development Services, Director of Public Works,
Director of Financial Services/Treasurer, Parks
Manager and'Council/Committee Secretary
Councillor' Collins-Mrakas called the meeting to order at 7:04 p.m.
I 'DECLARATIONS OF PECUNIARY INTEREST
Councillor Collins-Mrakas declared an interest in item 5, due to a relative having
a contractual relationship with one of the listed companies, and did not take part
in any questions in this regard or attempt in any way to influence the,voting on
such questions.
11 APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following addition/withdrawal, be approved:
➢ Addition - Delegation b) - Mr. Walter Mestrinaro
Re: Disqualification of Bid — Tender LS2009-90
➢ Withdrawal- Item 6 - PW09-055 —Award the Supply and Delivery of
Road Salt to Sifto Canada
CARRIED
111 ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 09-22, October 6, 2009
General Committee recommends:
THAT the General Committee, meeting minutes, 09-22, from the October
6, 2009 meeting be adopted.
CARRIED
GENERAL COMMITTEE AGENDA - November 3, 2009
GC Minutes - 2
General Committee Meeting Minutes
Tuesday, October 20,2009
Page 2 of 5
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4 and 5 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends,
THAT the following recommendations respecting the matters listed as,
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. EDAC09-08 — Economic Development Advisory Committee Meeting
Minutes — October 5; 2009
THAT the Economic Development Advisory Committee Meeting minutes
from the October 5, 2009 meeting be received and the recommendations
contained therein be approved.
6. PW09-065 - Award the Supply and.Delivery of Road Salt to Sifto Canada
WITHDRAWN
CARRIED
VI DELEGATIONS
a) Ms Kathy van Nostrand
Re: Item 2 - Heritage Advisory Committee Meeting Minutes of
October 5, 2009
(1) PL09-077 — Owner's Request to Revoke Designation
and Delist Property Located at 144
Wellington Street East
Ms Kathy van Nostrand addressed the Committee to request a reconsideration of
the recommendation made by the Heritage'Advlsory Committee regarding the
property she owns at 144 Wellington Street East. Ms van Nostrand contended
that, due to her future plans for re -facing and possibly demolishing the building, it.
cannot be designated as a heritage property. Ms van Nostrand also made
reference to the condition of the building, which has many cracks in the brick
work. Therefore, Ms van Nostrand requested that the intention to designate be
revoked.
General Committee recommends:
THAT the comments of the delegate be received and referred to item 2(1)
on the agenda, -
CARRIED
General Committee recommends:
THAT item 2 be brought forward for discussion.
CARRIED .
.2.
GENERAL COMMITTEE AGENDA - November 3, 2009 GC Minutes - 3
General Committee Meeting Minutes
Tuesday, October 20, 2009
Page 3 of 5
2. HAC09-08 — Heritage Advisory Committee Meeting Minutes
October 6, 2009
(1) PL09-077 — Owner's Request to Revoke Designation and Delist
Property Located at 144 Wellington Street East
Related Files (PL08-091, D14-07-08, 1311-15-08)
General Committee recommends:
THAT Council not proceed with the designation, and
THAT a noticeof withdrawal of intention to designate be served on
the property owner, Ontario Heritage Trust and. published In the
newspaper, and
THAT the subject property stays on the Aurora Register of Properties
of Cultural Heritage Value or Interest.
CARRIED
General Committee recommends:
THAT the balance of the Heritage Advisory Committee Meeting minutes
from the October 5, 2009 meeting be received and the recommendations
contained therein be approved.
CARRIED
b) Mr. Walter Mestrinaro
Re: Item 2 —Disqualification of Bid —Tender LS2009-90
(Added Item)
Mr. Walter Mestrinaro addressed the Committee regarding TenderLS2009-90
pertalning to a call for bleachers. Mr. Mestrinaro outlined tbesequence of events
regarding this tender and advised that his bid had been disqualified. Mr.
Mestrinaro argued against the disqualification. -
General Committee recommends:
THAT the comments of the delegate be received and referred to staff to
be reviewed and taken into consideration during the Procurement By-law
review.
CARRIED
General Committee recommends:
THAT the comments raised by the delegate in reference to Tender
LS2009-90 be reviewed and that staff provide a memo to Council outlining
the steps taken in the awarding of the bid,' in light of the concerns raised
by the delegate.
CARRIED
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
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GENERAL COMMITTEE AGENDA - November 3, 2009 GC Minutes - 4
General Committee Meeting Minutes
Tuesday, October 20, 2009
Page 4 of 5
VIII CONSIDERATION.OF ITEMS REQUIRING SEPARATE DISCUSSION
'3. ADM09-013 - Retention of Services, Detailed Design -and Public
Consultation Services — Nokiida Trail Extension,
North of St. John's Sideroad, West of Yonge Street
General Committee recommends:
THAT Ogilvie, Ogilvie & Company be retained to provide continuing public
consultation and detailed design for the Nokiida Trail extension north of St.
John's Sideroad, east of Yonge Street in the amount of $29,887.50 plus
GST as a sole source as provided for in the Purchasing By-law; and
THAT the Mayor and Clerk be authorized to execute an agreement to
implement the above recommendations if required.
CARRIED UNANIMOUSLY
4. L809-046 —Tree Permit Application for 67 Elderberry Trail
General Committee recommends:
THAT Council approve the application for the removal of trees at 67
Elderberry Trail (Lot 27, Plan M-42, Town of Aurora, Regional Municipality
of York known as 67 Elderberry Trail) in accordance with By-law 4474-
03.13 being a By -taw to authorize the injury or destruction of trees (Tree
Permit By-law), in accordance with the conditions laid out by the
Committee of Adjustment, including the execution of the Vegetation
Preservation Agreement.
CARRIED
Councillor Collins-Mrakas, having declared an interest in item 5, relinquished -the Chair .
to Mayor Morris and did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
5. PL09.081 — Planning Applications Status List
General Committee recommends:
THAT the Planning Applications Status List be received for information.
CARRIED
Upon conclusion of the. vote, Councillor Collins-Mrakas resumed the Chair.
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Mayor Morris provided a Notice of Motion pertaining to By-law 4474-03.D — Being
a by-law to authorize the injury or destruction of trees (Tree Permit By-law).
Mayor Morris advised that residents wishing to report about any required
maintenance for street lights should contact the Public Works Department at
extension 3443. The Director of Public Works advised that repairs may take up
to 10 days to complete, a timeframe which has been in place for years, but
confirmed that every endeavour will be made to complete repairs sooner.
-4-
GENERAL COMMITTEE AGENDA - November 3, 2009 GC Minutes- 5
General Committee Meeting Minutes
Tuesday, October 20, 2009
Page 5 of 5
Mayor Morris advised that she received information regarding a community bus.
in Newmarket which shuttles seniors to and from shopping centres. Mayor
Morris advised that she will research this possibility for Aurora.
Mayor Morris clarified that a recent resolution passed by Council was to remove
a clause from the Street Numbering Policy which specifically prohibited
consideration of any requests relating to address changes involving the number
4. To clarify, an address change involving any number would be considered, if
feasible,
Councillor Gaertner requested research into the matter of having a by-law
pertaining to bicycle riding on sidewalks.
Mayor Morris inquired as to what can be done about the noise of the HVAC
system on top of the Highland Green Condominium to which the Director of
Building responded that, although it is the responsibility of the Ministry of the
Environment, staff would endeavour to facilitate discussions with the Ministry.
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:01 p.m.
CARRIED.
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-23 WAS CONSIDERED
AND, APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, OCTOBER
27, 2009.
PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER
ACTING TOWN CLERK
GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 1-1
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. AAC09-07
SUBJECT: Accessibility Advisory Committee
Recommendation Summary from October 7, 2009
DATE: November 3, 2009
RECOMMENDATIONS
Accessibility Advisory Committee Meeting Minutes of September 2, 2009
THAT the minutes of the Accessibility Advisory Committee meeting of September 2, 2009
be adopted.
MATTERS FOR CONSIDERATION
1. Determination of Dates for Town Staff Training Sessions
Re: Accessibility for Ontarians with Disabilities Act (AODA)
THAT this matter be received for information; and
THAT staff be requested to work with the Executive Leadership Team to determine
the best time; date and structure for providing AODA Training to the Mayor and
Members of Council.
2. Discussion on Accessibility Spotlights — Monthly Advertisement
.Featured in the Town of Aurora Notice Board
THAT the Accessibility Spotlights — Monthly Advertisement be received for
information.
3. Verbal Update - New Accessible Customer Service Policy
THAT the verbal update be received for information
4. Verbal Update - Chamber of Commerce Communication
THAT the verbal update be received for information.
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GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 1-2
November 3, 2009 - 2 - R
5. Verbal Update - Recreation Able Conference and Forum
THAT the verbal update be received for information.
6. Verbal Update - PowerPoint Presentation
Re: Outreach to the Aurora Business Community
THAT the verbal update be received for information.
7. Verbal Update - Newmarket Brochure Entitled "Accessibility
Improves Profits"
THAT the verbal update be received for information.
ATTACHMENTS
No. AAC09-07
Attachment #1 — Accessibility Advisory Committee Minutes of October 7, 2009
Prepared by. Carrie Eastwood, Council/Committee Secretary, ext. 4225
Carrie Eastwood, Council/Committee Secretary
On behalf of the Accessibility Advisory. Committee
-7-
GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 1-3
AuRoRA
COMMITTEE MINUTES
MEETING NO. 09-07
Committee: Accessibility Advisory Committee
Date: Wednesday, October 7, 2009
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Ann Boden Chair, Councillor Bob McRoberts, Co -Chair and
Tim Savage
Absent: Catherine Couchman and John Lenchak
Other Attendees: Ivy Henriksen - Accessibility Advisor, Carrie Eastwood -
Committee Secretary
The Chair called the meeting to order at 7:00 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Tim Savage
Seconded by Councillor McRoberts
THAT the content of the agenda as circulated by the Corporate Services
Department be approved.
CARRIED
ADOPTION OF MINUTES
Accessibility Advisory Committee Meeting Minutes of September 2, 2009
Moved by Councillor McRoberts
Seconded by Tim Savage
THAT the minutes of the Accessibility Advisory Committee meeting of
September 2, 2009 be adopted.
CARRIED
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GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 1-4
Accessibility Advisory Committee Minutes
Wednesday, October 7, 2009
Page 2 of 5
DELEGATIONS
None
MATTERS FOR CONSIDERATION
1. Determination of Dates for Town Staff Training Sessions
Re: Accessibility for Ontarians With Disabilities Act (AODA)
Moved by Tim Savage
Seconded by Councillor McRoberts
THAT this matter be received for information; and
THAT staff be requested to work with the Executive Leadership Team to
determine the best time, date and structure for providing AODA Training to
the Mayor and Members of Council
M-9711um
2. Discussion on Accessibility Spotlights - Monthly Advertisement
Featured in the Town of Aurora Notice Board
Moved by Councillor McRoberts
Seconded by Tim Savage
THAT the Accessibility Spotlights - Monthly Advertisement be received for
information.
' ff I A 9
INFORMATIONAL ITEMS
3. Verbal Update - New Accessible Customer Service Policy
Moved by Councillor McRoberts
Seconded by Tim Savage
THAT the verbal update be received for information.
CARRIED
-9-
GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 1-5
Accessibility Advisory Committee Minutes
Wednesday, October 7, 2009
Page 3 of 5
4. Verbal Update - Chamber of Commerce Communication
Moved by Councillor McRoberts Seconded by Tim Savage
THAT the verbal update be received for information.
CARRIED
5. Verbal Update - Recreation Able Conference and Forum
Moved by Tim Savage Seconded by Councillor McRoberts
THAT the verbal update be. received for information.
CARRIED
6. Verbal Update - PowerPoint Presentation
Re: Outreach to the Aurora Business Community
Moved by Councillor McRoberts Seconded by Tim Savage
THAT the verbal update be received for information.
CARRIED
7. Verbal Update - Newmarket Brochure Entitled "Accessibility
Improves Profits"
Moved by Tim Savage
Seconded by Councillor McRoberts
THAT the verbal update be received for information.
CARRIED
-10-
GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 1-6
Accessibility Advisory Committee Minutes
Wednesday, October 7, 2009
Page 4 of 5
OTHER BUSINESS
Ms Ivy Henriksen, Accessibility Advisor, advised of a mandatory provision under the
new Accessibility for Ontarions With Disabilities Act (AODA), requiring that an
accessibility clause must be drafted for inclusion in all future Requests for Quotations
and Requests for Tenders involving contractors and other outside agencies who provide
customer service on behalf of the Town of Aurora. Ms Henriksen advised that the Town
is required to have this in place to meet the public sector compliance date of January 1,
2010, and that the Town Solicitor had been consulted regarding the preparation of the
first draft of the contractor AODA clause and that additional input and further revisions
were also provided by the Director of Finance, Dan Elliot. Ms Henriksen explained that
the current clause is not sufficient at this time to meet the AODA requirements and the
advisor is still researching how municipalities and the Region of York are managing this.
The committee was given an option to have the clause circulated to allow opportunity
for input from the committee for the final draft of the clause. The accessibility advisor
advised that she will, in consultation with her director, continue working on the clause to
be reviewed by the Executive Leadership Team.
The Accessibility Advisory Committee unanimously expressed full confidence in Ms
Henricksen's ability to draft an appropriate accessibility clause for the purposes stated
above.
Ms Ivy Henriksen, Accessibility Advisor, advised that the production of the Accessible
Customer Service training module has been completed and that the staff training
sessions have begun and will continue until the end of November, 2009, with follow up
training for future employees to be determined as needed.
Ms Ivy Henriksen, Accessibility Advisor, advised that the topic of "The Role of an
Accessibility Advisory Committee" was among the many topics discussed and reviewed
thoroughly at the "Recreation Able Conference" that she recently attended. Ms
Henriksen advised that this topic and several others will be placed on future meeting
agendas so she can apprise the committee of the new information that she obtained.
The following issues were identified as items to be placed on the next Accessibility
Advisory Committee agenda;
• . The Role of an Accessibility Advisory Committee — Update from the Accessibility
Advisor
• Preparation for Aurora's Annual Accessibility Plan - 2010
• A revjew of the process for site plans -- how they are brought forward to the AAC
via the senior building inspector and if there are any that have been missed
- III -
GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 1-7
Accessibility Advisory Committee Minutes
Wednesday, October 7, 2009
Page 5 of 5
• Review of what items have been completed from previous accessibility
plans/lists, in consultation with Aaron Karmazyn, Town Facilities Manager.
• Determination of upcoming projects and initiatives with projected budget amounts
to identify what funds can be drawn from the 2009 Accessibility budget and
preparation of an outline of the Accessibility Advisory Committee's budget
requirements or suggestions for consideration in the 2010 budget process.
• The Town's Sidewalk Policy for review and comment from the Committee.
ADJOURNMENT
Moved by Councillor McRoberts
THAT the meeting be adjourned at 8:30 p.m.
Ann Boden, Chair
Accessibility Advisory Committee
CARRIED
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GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 2-1
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. LSAC09-07
SUBJECT: Leisure Services Advisory Committee - Recommendation Summary
from September 17, 2009
FROM: Leisure Services Advisory Committee
DATE: November 3, 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
THAT the Leisure Services Advisory Committee Minutes No. 09-06 dated Thursday, June
18, 2009 be adopted; and
THAT the Committee recommendation in Delegation (d) directing that the submission by
Ms' Sher St. Kitts be referred to the September 17, 2009 Leisure Services Advisory
Committee be deferred to the October 15, 2009 Leisure Services Advisory Committee
meeting.
DELEGATIONS
None
MATTERS FOR CONSIDERATION .
1. Parks & Recreation Master Plan - Implementing the Plan
Recommendations
THAT.the document entitled "Parks & Recreation Master Plan — Implementing the Plan
Recommendations" be received and the recommendations referred to Staff; and
THAT it be recommended to Council that the following amendments be made to the.
subject document:
Recommendation 2 to read as follows:
'The work commenced by the stakeholders, through initiatives such as the Aurora
Promenade Study and the new Church Street School Cultural Centre Inc., continue in
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GENERAL COMMITTEE AGENDA - November 3, 2009 1 ITEM # .2 - 2
November 3, 2009 - 2 - Report No. LSAC09-07
consultation with the public to determine the future uses of facilities such as Victoria Hall,
former seniors centre and public library branch."
Recommendation 8 to read as follows:
"Together with recommendation number 2, underutilized or vacant community buildings
suitable for providing expanded and enhanced opportunities to the community, should be
reviewed as part of a cluster strategy with the goal of addressing a future Arts & Culture
Master Plan objectives through the establishment of the Arts & Culture Master Plan."
Recommendation 39 to read as follows:
"Playgrounds should be considered in newly developing or existing.residential areas that
offer access unobstructed by major barriers within an 800 metre radius."
Recommendation 52 to read as follows:
"That the parkland requirements in the current Official Plan be utilized in the next Official
Plan."
Recommendation 53 to read as follows:
"At the time of the next Official Plan review, the Town should stipulate that Parkettes be a
minimum of 1.6 hectares in size unless otherwise deemed acceptable by the municipality. .
Small Parkettes should be avoided in order to preserve parkland dedication through
the planning process to obtain park land that will address future recreational needs."
Recommendation 62
"The Town has adopted the Wildlife Park Master Plan and in so doing has created the
heed for protection and establishment of the eastern boundary of the park. The east
boundary will be established and confirmed through the Bayview Northeast Area 2C
Secondary Planning process. Apart from the secondary process, land acquisition(s)
outside of this process may be required to ensure success of the Wildlife Park. This
recommendation be referred to the 2C Secondary Plan Steering Committee:"
Recommendations 3, 57, 71, 78 (page 6) be deleted.
Recommendation 4 (page 6) be included.
Recommendations 74-90 (page 8) be included.
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GENERAL COMMITTEE AGENDA -November 3, 2009
ITEM # 2-3
November 3, 2009 -3- Re
Heading (page 9) to read:
No. LSAC09-07
"MAINTENANCE — REPAIR & REPLACEMENT AND NEW INFRASTRUCTURE"
Recommendation 36 (page 10) — The following sentence be deleted:
"The Stronach Recreation Centre should be considered a potential site. to construct
tennis courts in order to address the deficiency in the Bayview Wellington north
area;
Recommendation 38 (page 10) be deleted
2. LS09-031 _ Former York Region Water Tower Site
THAT Report LS09-031 _ Former York Region Water Tower Site be received. for
information; and
THAT it be recommended to Council that staff prepare conceptual plans illustrating passive
recreational uses and beautification measures and present same to an Open House for the
Water Tower site.
3. LS09-038 — Confirmation of Trail Routes
THAT it be recommended to Council that consideration of report LS09-038 — Confirmation
of Trail Routes be deferred until the Trails Master Plan document and,map are presented
to the Leisure Services Advisory Committee by the Trails Sub -Committee; and
THAT the Trails Sub -Committee be requested to present the Trails map document to the
October 15, 2009 Leisure Services Advisory Committee meeting; and
THAT staff be requested to prepare the language to be included in the Recreation Master
Plan to address the significance of the Town's Trail System.
4. Benville Trail Connection
.Concerns raised by Mr. John Mahler during Open Forum
At the July 21st, 2009 Council Meeting
THAT it be recommended to Council that consideration of the concerns raised by Mr. John
Mahler regarding the Benville Trail Connection during Open Forum at the July 21 st, 2009
Council Meeting be deferred until the Trails Master Plan document and map are presented
to the Leisure Services Advisory Committee by the Trails Sub -Committee.
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GENERAL COMMITTEE AGENDA = November 3, 2009 ITEM # 2 - 4
November 3, 2009 - 4 - Report No. LSAC09-07
INFORMATIONAL ITEMS
5. Trails Sub -Committee Minutes, 09-04, May 29, 2009
THAT the minutes of the Trails Sub -Committee Meeting No. 09-04 held May 29, 2009 be
received for information; and
THAT recommendations 2 and 3 of the subject minutes be referred to. the Planning. and
Public Works Departments for their consideration and response to the Leisure Services
Advisory Committee.
6. Trails Sub -Committee Minutes, 09-05, June 26, 2009
THAT the minutes of the Trails Sub-Commitfee Meeting No. 09-05 held June 26, 2009 be
received for information.
7. Leisure Services Advisory Committee Pending List .
THAT the Leisure Services Advisory Committee Pending List be received and the following
amendments as outlined in the June 18, 2009 Leisure Services Advisory Committee
minutes be reflected:
Item #LSAC32 — Remove;
Item #LSAC62 Remove;
Item #LSAC63 — Remove;
Item #LSAC70 — Remove;
Item #LSAC72 Remove;
Item #LSAC73 — Remove;
Item #LSAC75 — Remove;
Item #LSAC79 — Remove;
Item #LSAC 80 To be referred to Legal and Planning
Departments for response;
Item #LSAC81 Remove;
Item #LSAC82. — Remove.
-16-
GENERAL COMMITTEE AGENDA - November.3, 2009
ITEM # 2-5
November 3, 2009
-5-
8. Arboretum News Newsletter— June 2009 Issue
No. LSAC09-07
THAT the Arboretum News, June 2009 issue be received as information.
9. Extract from July 21, 2009 Council Meeting
Re: June 18, 2009 Leisure Services Advisory Committee Meeting Minutes
THAT the extract from the July 21, 2009 Council Meeting regarding approval of the June
18, 2009 Leisure Services Advisory Committee minutes be received as information.
ATTACHMENTS
Attachment #1 — Leisure Services Advisory Committee Minutes of September.17, 2009
Prepared by: Carol Clark, Council/Committee Secretaryj.ext. 4227
Cam lark
Council/Committee Secretary.
On behalf of the Leisure Services Advisory Committee
-17-
GENERAL COMMITTEE AGENDA - November 3; 2009 ITEM # 2-6
Aul;(ORA
COMMITTEE MINUTES
MEETING NO. 09-07
Committee: Leisure Services Advisory Committee
Date: Thursday, September 17, 2009
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Councillor Evelina MacEachern, Chair, Councillor Stephen
Granger, Vice -Chair, Councillor Bob McRoberts, Michael
Levesque, Judy Norwell and Kenneth Whitehurst
Absent: John Clement and Jag Parhar
Other Attendees: Councillor Wendy Gaertner, Jim Tree, Manager of Parks, Al
Downey, Director of Leisure Services and Elma Stevenson,
Committee Secretary
The Chair called the meeting to order at 7:10 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor McRoberts Seconded by Judy Norwell
THAT the agenda with the following additional item be approved:
➢ Additional Information — Item 1 � Document entitled "Parks &
Recreation Master Plan — Implementing the Plan Recommendations'
CARRIED
-18-
GENERAL COMMITTEE AGENDA,- November 3, 2009 ITEM # 2 - 7
Leisure Services Advisory Committee, Record No. 09-07
Thursday, September 17, 2009
Page 2 of 8
ADOPTION OF MINUTES
Moved by Councillor McRoberts Seconded by Judy Norwell
THAT the Leisure Services Advisory Committee Minutes No. 09-06 dated
Thursday, June 18, 2009 be adopted; and
THAT the Committee recommendation in Delegation (d) directingthat the
submission by Ms Sher St. Kitts be referred to the September 17, 2009
Leisure Services Advisory Committee be deferred to the October 15, 2009
Leisure Services Advisory Committee meeting.
CARRIED
DELEGATIONS
None
MATTERS ARISING FROM PREVIOUS MINUTES.
1 Parks & Recreation Master Plan --
Implementing the Plan Recommendations
Moved by Councillor McRoberts Seconded by Michael Levesque
THAT the document entitled "Parks & Recreation Master Plan -
Implementing the Plan Recommendations" be received and the
recommendations referred to Staff; and
THAT it be recommended to Council that the following amendments be
made to the subject document:
Recommendation 2 to read as follows:
"The work commenced by the stakeholders, through initiatives such as the
Aurora Promenade Study and the new Church Street School Cultural
Centre Inc„ continue in consultation with the public to determine the future
uses of facilities such as Victoria Hall, former seniors centre and public
library branch."
-19-
GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 2-8
Leisure Services Advisory Committee Record No. 09-07
Thursday, September 17, 2009
Page 3 of 8
Recommendation 8 to read as follows:
"Together with recommendation number 2, underutilized or vacant
community buildings suitable for providing expanded and enhanced
opportunities to the community, should be reviewed as part of a cluster
strategy with the goal of addressing ,a future Arts & Culture Master Plan
objectives through the establishment of the Arts & Culture Master Plan."
Recommendation 39 to read as follows:
"Playgrounds should be considered in newly developing or existing
residential areas that offer access unobstructed by major barriers within an
800 metre radius."
Recommendation 52 to read as follows:
"That the parkland requirements in the current Official Plan be utilized in
the next Official Plan."
Recommendation 53 to read as follows:
"At the time. of the next Official Plan review, the Town should stipulate that
Parkettes be a minimum of 1.6 hectares in size unless otherwise deemed
acceptable by the municipality. Small Parkettes should be avoided in
order to preserve parkland dedication through theplanning process
to obtain park land that will address future recreational needs." .
Recommendation 62
"The Town has adopted the Wildlife Park Master Plan and in so doing has
created the need for protection and establishment of the eastern boundary
of the park. The east boundary will be established and confirmed through
.the Bayview Northeast Area 2C Secondary Planning process. Apart from
the secondary process, land acquisition(s) outside of this process may be
required to ensure success of the Wildlife Park. This recommendation be
referred to the 2C Secondary Plan Steering Committee."
Recommendations 3, 57 71, 78 (page 6) be deleted.
Recommendation 4 (page 6) be included.
Recommendations 74-90 (page 8) be included.
-20-
GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 2-9
Leisure Services Advisory Committee Record No. 09-07
Thursday, September 17, 2009
Page 4 of 8
Heading (page 9) to read:
"MAINTENANCE — REPAIR & REPLACEMENT AND NEW
INFRASTRUCTURE"
Recommendation 36 (page 10) -- The following sentence be deleted:
"The Stronach Recreation Centre should be considered a potential
site to construct tennis courts in order to address the deficiency in
the Bayview Wellington north area.
Recommendation 38 (page 10) be deleted
CARRIED
Moved by Kenneth Whitehurst
Seconded by Judy Norwell
THAT the meeting be extended past 9:00 p.m.
CARRIED
MATTERS FOR CONSIDERATION
2. LS09-031 — Former York Region Water Tower Site
Moved by Judy Norwell
Seconded by Michael Levesque
THAT Report LS09-031 — Former York Region .Water Tower Site be
received for information; and
THAT it be recommended to Council that staff prepare conceptual plans
illustrating passive recreational uses and beautification measures and
present same to an Open House for the Water Tower site.
CARRIED
3. LS09-038 — Confirmation of Trail Routes
Moved by Kenneth Whitehurst
Seconded by Michael Levesque
- 21 .
GENERAL COMMITTEE AGENDA- November 3, 2009 ITEM # 2 - 10
Leisure Services Advisory Committee Record No. 09-07
Thursday, September 17, 2009
Page 5 of 8
THAT it be recommended to Council that consideration of report LS09-038
Confirmation of Trail Routes .be deferred until the Trails Master Plan
document and map are presented to the Leisure Services Advisory
Committee by the Trails Sub -Committee; and
THAT the Trails Sub -Committee be requested to present the Trails. map
document to -the October 15, 2009 Leisure Services Advisory Committee
meeting; and
THAT staff be requested to prepare the language to be included in the
Recreation Master Plan to address the significance of the Town's Trail
System.
CARRIED
4. Benville Trail Connection
Concerns raised by Mr. John Mahler during Open Forum
At the July 21st, 2009 Council Meeting
Moved by Kenneth Whitehurst
Seconded by Michael Levesque
THAT it be recommended to Council that consideration of the concerns
raised by Mr. John Mahler regarding the Benville Trail Connection during
Open Forum at the July 215t; 2009 Council Meeting be deferred until the
Trails Master Plan document and map are presented to the Leisure
Services Advisory Committee by the Trails Sub -Committee.
CARRIED.
INFORMATIONAL ITEMS
5. Trails Sub -Committee Minutes, 09-04, May 29, 2009
Moved by Michael Levesque Seconded by Councillor McRoberts
THAT the minutes of the Trails Sub -Committee Meeting No. 09-04 held
May 29, 2009 be received for information; and
-22.
GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM #2-,11
Leisure Services Advisory Committee Record No. 09-07
Thursday, September 17, 2009
Page 6.of 8
THAT recommendations 2 and 3 of the subject minutes be referred to the
Planning and Public Works Departments for their consideration and
response to the Leisure Services Advisory Committee.
CARRIED
6. Trails Sub -Committee Minutes; 09-05, June 26, 2009
Moved by Councillor Granger Seconded by Michael Levesque
THAT the minutes of the Trails Sub -Committee Meeting, No. 09-05 held
June 26, 2009 be received for information.
CARRIED
7. Leisure Services Advisory Committee Pending List
Moved by Councillor McRoberts Seconded by Michael Levesque
THAT the Leisure Services Advisory Committee Pending List be received
and the following amendments as outlined in the June 18, 2009 Leisure
Services. Advisory Committee minutes be reflected:
Item #LSAC32 — . Remove;
Item #LSAC62 — Remove;
Item #LSAC63 — Remove;
Item #LSAC70 - Remove;
Item #LSAC72 Remove;
Item #LSAC73 — Remove;
Item #LSAC75 — Remove;
Item #LSAC79 — Remove;
Item #LSAC80 — To be referred to Legal. and Planning
Departments for response;
-23-
GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 2 - 92
Leisure Services Advisory Committee Record No. 09-07
Thursday, September 17, 2009
Page 7 of 8
Item #LSAC81
Item #tLSAC82
— Remove;
Remove.
CARRIED
8. Arboretum News Newsletter — June 2009 Issue
Moved by Judy Norwell Seconded by Councillor Granger
THAT the Arboretum News,.June 2009 issue be received as information.
CARRIED
9. Extract from July 21, 2009 Council Meeting
Re: June 18, 2009 Leisure Services Advisory. Committee Meeting Minutes
Moved by Judy Norwell Seconded by Councillor Granger
THAT. the extract from the July 21, 2009 Council Meeting regarding
approval of the June 18, 2009 Leisure Services Advisory Committee
minutes be received as information.
CARRIED
NEW BUSINESS
None
ADJOURNMENT
Moved by Councillor McRoberts
THAT the meeting be adjourned at 10:05 p.m.
CARRIED
-24-
GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 2 - 13
Leisure Services Advisory Committee Record No. 09-07
Thursday, September 17, 2009
Page 8 of 8
Councillor Evelina MacEachern, Chair
' Leisure Services Advisory Committee
-25-
GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 3 - 1
�- TOWN OF AURORA
AURORA GENERAL COMMITTEE No. LSAC09-08
SUBJECT: Leisure Services Advisory Committee - Recommendation Summary
from October 15, 2609
FROM: Leisure Services Advisory Committee
DATE: November 3,. 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
THAT the Leisure Services Advisory Committee Minutes No. 09-07 held on Thursday,
September 17, 2009 be adopted.
. DELEGATIONS
. None
MATTERS ARISING FROM PREVIOUS MINUTES
1. Klaus Wehrenberg, Chair, Trails Sub -Committee
Presentation of the Trails Map document
THAT the Leisure Services Advisory Committee receive the information being presented
on the Town of Aurora Trails Map; and
THAT the Trails Sub -Committee recommends to Council and is supported by the Leisure
Services Advisory Committee that the proposed trails as recommended by the Trails Sub -
Committee in the 2C Secondary Planning Area be adopted; and
THAT Public Works Staff be directed to continue to work with the Region of York to
construct three grade separations as indicated on the mapping at the St. John's Sideroad .
and Leslie Street locations; and
THAT Staff be requested to investigate the process required in order to obtain level and
grade separated railway crossings; and
THAT -this resolution be referred to the 2C Secondary Planning Committee for
implementation. -
- 26
GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 3 - 2
No 3 2009 .2- Report No. LSAC09-08
MATTERS FOR CONSIDERATION
2. Parks & Recreation Master Plan — Implementing
the Plan Recommendations — 2no Draft Revisions
THAT Leisure Services Advisory Committee members be requested to submit any
suggested changes to the Parks & Recreation Master Plan to the Director of Leisure
Services; and
THAT the.Director of Leisure Services be requested to review the subject document to
ensure consistency throughout; and
THAT the updated draft document be circulated to Leisure Services Advisory Committee
members; and
THAT Chair MacEachern and the Director of Leisure Services determine whether the
document should be referred to Council in November or be sent back to the Leisure
Services Advisory Committee.
3. Trails Sub -Committee Minutes, 09-06, September 11, 2009
THAT it be recommended to Council that the following. recommendations from the
September11, 2009 Trails Sub --Committee Meeting Minutes 09 06 be adopted:
1. Relative to the routing from the Elizabeth Hader Park to Kennedy Rd.
West, the Committee recommends that:
a) the original Route "A" easement not be relinquished;
b) that the trail not be constructed at this time;
c) that the trail not be built until after the finalization of the Trails Master Plan;
and
Recommendation 1.d) as follows be referred to Staff for review of the resolution and the
process and Staff provide any suggestions to address the concerns raised:
d) that Council follow its policy, as outlined below in the Council
Resolution from the April 14, 2009 meeting,No. 09-10, to refer back the trail
routing issue to the Trails Sub -Committee, as the Committee's
recommended routing was not endorsed:
"THAT any recommendations from the Trails Sub -Committee that are amended or re-
evaluated be referred back to the Trails Sub -Committee for their consideration. "I- and
. 27 -
GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 3-3
November 3 2009 -3- Report No. LSAC09-08
Recommendation 2 as follows be received:
2. That no action be taken to abandon or revise the routing of the Benville Trail at the
September 17, 2009 LSAC meeting; and
Recommendation 3 as follows be referred to the Director of Finance for input:
3. That Council consider the request of the Trails Sub -Committee to establish a stand
alone Capital Reserve for funding trails .initiatives with an. annual funding
contribution that supports the long term goals. and objectives of the Trails Master
Plan. The amount of the annual contribution to be determined at the conclusion of
the Master Plan Project; and
Recommendation 4 as follows be referred to the Director of Leisure Services to reflect the
capital projects in the 2010 Capital Budget:
That staff include an amount of $250,000.00 in the 2010 Capital Budget for various trail
projects including the construction of the Cousins Drive CNR crossing, the Nokiidaa Trail
link to Newmarket, the Holland Valley Trail link to St Johns Side Road to Birkshire Drive.
INFORMATIONAL ITEMS
4. Canada Day Parade Sub -Committee Recommendations to LSAC
THAT the Canada Day Parade Subcommittee recommendations to the.Leisure Services
Advisory Committee be referred to Staff with a view of integrating the Canada Day Parade
with other events celebrating Canada Day; and
THAT Staff provide a report and recommendation to the November 19, 2009 Leisure
Services Advisory Committee meeting.
5. Leisure Services Advisory Committee Pending List
THAT the Leisure Services Advisory Committee Pending. List be received as information.
ATTACHMENTS
Attachment #1 - Leisure Services Advisory Committee Minutes of October 15, 2009
. 28 -
GENERAL COMMITTEE AGENDA -November 3, 2009 ITEM # 3-4
November 3 2009 - 4 - Report No. LSAC09-08
Prepared by. Carol Clark, Council/Committee Secretary, ext. 4227
Carol Clark
Council/Committee Secretary .
On behalf of the Leisure Services Advisory Committee
0
0
29 -
GENERAL COMMITTEE AGENDA - November 3, 2009
AuRoRA
COMMITTEE MINUTES
MEETING NO. 09-08
Committee: Leisure Services Advisory Committee
Date: Thursday, October 15, 2009
Time and Location: 7:00 p.m., Leksand Room
ITEM # 3-5
Committee Members: Councillor Evelina MacEachern, Chair, Councillor Granger,
Vice -Chair, Councillor McRoberts, John Clement, Judy
Norwell, Jag Parhar and Kenneth Whitehurst
Absent: Michael Levesque
Other Attendees: Councillor. Gaertner, Klaus Wehrenberg, Chair, Trails Sub -
Committee, David Tomlinson, Environmental Advisory
Committee Member, Jim Tree, Manager of Parks, Al Downey,
Director of Leisure Services and Elma Stevenson, Committee
Secretary
The Chair called the meeting to order at 7:10 p.m.
DECLARATIONS OF INTEREST
There were no declarations of.interest under the Municipal Conflict of Interest
Act
APPROVAL OF AGENDA
Moved by John Clement
Seconded by Councillor Granger
THAT the agenda with the following additional item be approved:
➢ Additional Information — Item 1 — Klaus Wehrenberg, Chair, Trails
Sub -Committee Presentation of the Trails Map Document
CARRIED
-30-
GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 3 - s
Leisure Services Advisory Committee Record No. 09-08
Thursday, October 16, 2009
Page 2 of 6
ADOPTION OF MINUTES
Moved by Councillor McRoberts Seconded by Judy Norwell
THAT the Leisure Services Advisory Committee Minutes No. 09-07 held
on Thursday, September 17, 2009 be adopted.
CARRIED
DELEGATIONS
None
MATTERS ARISING FROM PREVIOUS MINUTES
1. Klaus Wehrenberg; Chair, Trails Sub -Committee
Presentation of the Trails Map document
Chair MacEachern,.on behalf of all members of the Leisure Services Advisory
Committee, extended thanks to Klaus Wehrenberg, John Clement, David
Tomlinson, Jim Kyle, Manager of Policy Planning and Jim Tree, Manager of
Parks for their hard work on the Trails Master Plan map and master plan
document. Committee was presented with and held a discussion,on a draft aerial
layout of the proposed trails map area and a trail layout of a fifty-year vision map
for the area. The map documents identifed existing, planned and proposed
implementation opportunities and the plan is to be viewed as a: vision with
flexibility to allow for response to citizenpreferences, land acquisition
opportunities and changing needs in the community. Discussion ,included the
main objectives of the Trails Master Plan to establish off -road, barrier -free, multi-
purpose trails in accordance with the policies of Official Plan Amendment #2 and
Aurora's existing trails system. Committee also discussed such issues as key
areas where grade separations will be necessary, the importance of interacting
with the Region of York where regional roads are involved and the application to
the Ministry of Health for external funding to support the Trails Master Plan..
-31.
GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 3 - 7
Leisure Services Advisory Committee Record No. 09-08
Thursday, October 15, 2009
Page 3 of 6.
Moved by John Clement Seconded by Judy Norwell
THAT the Leisure Services Advisory Committee receive the information
being. presented on the Town of Aurora Trails Map; and
THAT the Trails Sub -Committee recommends.to Council and is supported
by the Leisure Services Advisory .Committee that the proposed trails as
recommended by the Trails Sub -Committee in the 2C Secondary Planning
Area be adopted; and
THAT Public Works Staff be directed to continue to work with the Region
of York to construct three grade separations as indicated on the mapping
at the St. John's Sideroad and Leslie Street locations; and
THAT Staff be requested to investigate the process required in order to
obtain level and grade separated railway crossings; and
THAT this resolution be. referred to the 2C Secondary Planning Committee
for implementation.
CARRIED
Moved by Councillor.McRoberts Seconded by Jag Parhar
THAT the meeting be extended past 9:00 p.m.
CARRIED
MATTERS FOR CONSIDERATION
2. Parks & Recreation Master Plan — Implementing
the Plan Recommendations - 2nd Draft Revisions.
Moved by Kenneth Whitehurst
Seconded by John Clement
THAT Leisure Services Advisory Committee members be requested to
submit any' suggested changes to the Parks & Recreation Master Plan to
the Director of Leisure Services; and
-32-
GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 3-8
Leisure Services Advisory Committee Record No, 09-08
Thursday, October 15, 2009
Page 4 of 6
THAT the Director of Leisure Services be requested to review the subject
document to ensure consistency throughout; and.
THAT the updated draft document be circulated to Leisure Services
Advisory. Committee members; and
THAT Chair MacEachern and the Director of Leisure Services determine
whether the document should be referred to Council in November or be
sent back to the Leisure Services Advisory Committee. '
CARRIED
MATTERS FOR CONSIDERATION
3. Trails Sub -Committee Minutes, 09-06, September 11, 2009
Moved by Jag Parhar Seconded by Councillor McRoberts
THAT it be recommended. to Council that the following recommendations
from the September 11, 2009 Trails Sub -Committee Meeting Minutes 09-
06 be adopted:
1. Relative to the routing from the Elizabeth Hader Park to Kennedy Rd.
West, the Committee recommends that:
a) the original Route A easement not be relinquished;
b) that the trail not be constructed at this time;
c) that the trail not be built until after the finalization of the Trails
Master Plan; and
Recommendation 1.d) as follows be referred. to Staff for review of the
resolution and the process and Staff provide any suggestions to address
theconcerns raised:
d) that Council follow its policy, as outlined below in the Council
Resolution from the April 14, 2009 meeting No. 09-10, to refer back
the trail routing issue to the Trails Sub -Committee, as the
Committee's recommended routing was. not endorsed:
"THAT any recommendations, from the Trails Sub -Committee
th, at are.. amended. or re-e.valuatec�. be referred .back_ to the.
Trails Sub -Committee for their consideration.';: and
-33.
GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 3 - 9
Leisure Services Advisory Committee Record No. 09-08
Thursday, October 15, 2009
Page 5 of 6
Recommendation 2. as follows be received:
2. That no action be taken to abandon or revise the routing of the
Benville Trail at the September 17, 2009 LSAC meeting; and
Recommendation 3. as follows be referred to the Director of Finance for
input:
3. That Council consider the request of the Trails Sub -Committee to
establish a stand alone Capital Reserve for funding trails initiatives
with an annual funding contribution that supports the long teen goals
and objectives of the Trails Master Plan. The amount of the. annual
contribution to be determined at the conclusion of the Master Plan
Project; and
Recommendation 4. as follows be referred to the Director of Leisure
Services to reflect the capital projects in the,2010 Capital Budget:
That staff include an amount of $250,000.00 in the 2010 Capital Budget for
various trail projects including the construction of the Cousins Drive CNR
crossing, the Nokiidaa Trail link to Newmarket, the Holland Valley Trail link
to St Johns Side Road to Birkshim Drive.
CARRIED
INFORMATIONAL ITEMS
4. Canada Day Parade Sub -Committee Recommendations to LSAC
Moiled by Councillor McRoberts Seconded by John Clement
THAT the Canada Day Parade Subcommittee recommendations to the
Leisure Services Advisory Committee be referred to Staff with a view of
integrating the.Canada Day Parade with other events celebrating Canada
Day; and
THAT Staff provide a report and recommendation to the November 19,
2009 Leisure Services Advisory Committee meeting.
CARRIED
-34-
GENERAL COMMITTEE AGENDA -November 3, 2009_
ITEM # 3 -10
Leisure Services Advisory Committee Record No. 09-08
Thursday, October 15, 2009
Page 6 of 6
5. Leisure Services Advisory Committee Pending List
Moved by Councillor McRoberts Seconded by John Clement
THAT the Leisure Services Advisory Committee Pending List be received
as information. • I .
CARRIED
NEW BUSINESS.
Chair MacEachern acknowledged John Clement, as a representative of the Aurora
Arboretum, and extended thanks to the Aurora Home Depot for providing the materials
and labour for a new north -,entrance feature archway to the Arboreturri located on the,
St. John's Sideroad.just east of Industrial Parkway.
ADJOURNMENT
Moved by Judy Norwell
THAT the meeting be adjourned at 10:30 p.m.
CARRIED
Councillor Evelina MacEachern, Chair
Leisure Services Advisory Committee
-35-
GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 4 - 1
r TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT. No. TSAG09-07
SUBJECT: Traffic Safety Advisory Committee -Recommendation Summary from
October 14, 2009
FROM: Traffic Safety Advisory.Committee
DATE: November 3, 2009
RECOMMENDATIONS
Traffic Safety Advisory Committee Minutes of Wednesday, September 9, 2009
THAT the Traffic Safety Advisory Committee meeting minutes dated. Wednesday,
September 9, 2009 be adopted.
DELEGATIONS
(a). Mr. Dan Duffy from Hunters Glen Road
Re: Item 4 - Safety Concerns on Hunters Glen Road
THAT the comments of the delegate be received for information; and
THAT item 4 be brought forward for consideration.
(b) Ms Julie Mallany .
-Re: Item 1 - TSAC09-011 — Safety Concerns at the Hollandview Trail and
McMaster Avenue Intersection -Added Item
THAT the comments of the delegate be received for information; and
THAT item 1 be brought forward for consideration.
(c) Resident of Richardson Drive
Re: Item 2 - TSAC09-012 — Parking Concerns on Richardson Drive
(d) Resident of Richardson Drive
Re: Item 2 - TSAC09-012 — Parking Concerns on Richardson Drive
THAT the comments of the delegates be received for. information.
-36-
GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 4 - 2
November 3 2009 -2- Report No. TSAC09-07
1. TSAC09-011 —Safety Concerns atthe Hollandview Trail and McMaster Avenue
Intersection
THAT it be recommended to Council that York Regional. Police be requested to
increase enforcement of the multi -way stop signs at the intersection; and
THAT report TSAC09-011 be referred back to staff; and
THAT staff be requested to conduct a further 2-day gap study for the Hollandview
Trail and McMaster Avenue intersection.
MATTERS FOR CONSIDERATION
2. TSAC09-012 — Parking Concerns on Richardson Drive
THAT the Procedural By-law be waived to allow two new delegations on this matter;
and
THAT it be recommended to Council that the existing "No Parking Anytime"
prohibition on the south and east sides of Richardson Drive, from Murray Drive to
Child Drive, be changed to the north and west sides of Richardson Drive, between'
Murray Drive and Child Drive; and
THAT a letter be sent to all affected residents with the Traffic. Safety Advisory ..
Committee's recommendations; and
THAT staff be requested to monitor this situation again in 6 months time and report.
back to the Traffic Safety Advisory Committee.
3. Correspondence from Mr. Bert Nixdorf
Re: All -way stop signs at the Richardson Drive and Davis Road intersection
THAT the correspondence from Mr. Bert Nixdorf regarding all -way stop signs at.the
Richardson Drive and Davis Road intersection be received for information.
- 37 -
GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 4 - 3
November 3, 2009 -3- Report No. TSAC09-07
4. Correspondence from Mr. Dan Duffy
. Re: Safety Concerns on Hunters Glen Road
THAT it be recommended to Council that this matter be referred to staff to
investigate and bring back options to the Traffic Safety Advisory Committee for
consideration; and
THAT staff also be requested to look at all of Hunters Glen Road to see if there
are any other sharp curves which may require similar measures.
INFORMATIONAL ITEMS
5. Extract from the Council Meeting of September 29, 2009
Re: Traffic Safety Advisory Committee Meeting Minutes of September 9, 2009
THAT the extract from the September 29, 2009, Council meeting, regarding the
adoption of the Traffic Safety Advisory Committee meeting minutes of September 9,
2009, be received for information.
6. Traffic Safety Advisory Committee Pending List
THAT items 128 and 124 be cross-referenced on the Pending List; and
THAT the Traffic Safety. Advisory Committee. pending list be received for
information.
ATTACHMENTS
Attachment #1 - Traffic Safety Advisory Committee Minutes of October 14, 2009
Prepared by: Carrie Eastwood, Council/Committee Secretary - ext. 4225
Carrie Eastwood
Committee. Secretary
On behalf of the Traffic Safety Advisory Committee
-38-
GENERAL COMMITTEE AGENDA - November 39 2009
AURORA
COMMITTEE MINUTES
MEETING NO. 09-07
Committee:, Traffic Safety Advisory. Committee
Date, Wednesday, October 14, 2009
ITEM # 4-4
Time and Location: 7:00 p.m., Council Chambers
Committee Members: Mike Walters Chair, Councillor Granger -Vice-Chair,
Councillor Gallo, Debbie Latimer, Rino Roncadin and Dave
Watson
Absent: Brett Cole and Carmen Zambri
Other Attendees:. Jamal Massadeh, TrafficiTransportation Analyst, . Heather
Green, Acting Manager of By-law Services and Carrie
Eastwood, Council/Committee Secretary
The Chair called the meeting to order at 7:10 p.m.
DECLARATIONS OF INTEREST
There were. no declarations of interest under he Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Councillor Gallo Seconded by Debbie Latimer
THAT the agenda as circulated by the Corporate Services Department,
with the addition of the following, be approved:
New Delegation (b) - Ms Julie Mallany
Re: Item 1 - TSAC09-011 — Safety Concerns at the Hollandview Trail
and McMaster. Avenue Intersection
New Delegations (c) and (d) — Residents of Richardson Drive
Re: Item 2 - TSAC09-012 —.Parking Concerns on Richardson Drive
.CARRIED
-39-
GENERAL COMMITTEE AGENDA - November 312009 ITEM # 4-5
Traffic Safety Advisory Committee Minutes
Wednesday, October 14, 2069
Page 2 of 6
ADOPTION OF MINUTES
Traffic Safety Advisory Committee Meeting Minutes dated Wednesday, September
9, 2009
Moved by Councillor Granger Seconded by Rino Roncadin
THAT the Traffic Safety . Advisory Committee meeting minutes dated
Wednesday, September 9, 2009 be adopted.
CARRIED
DELEGATIONS
(a) Mr. Dan Duffy. from Hunters Glen Road
Re: Item-4 - Safety Concerns on Hunters Glen Road
Mr. Dan Duffy addressed the Traffic Safety Advisory Committee to. request that
prominent signage be erected on Hunters Glen Road to warn drivers of the sharp
curve just west of Steeplechase Avenue, Mr. Duffy advised that many motorists
speed along this road and when vehicles reach the bend it is not uncommon to
see them slide into the ditch, particularly for those heading east in the morning
and west in the evening when sun -blindness is also a factor. Mr. Duffy requested
that the Town look into this matter and place highly visible signage in the most
effective locations along Hunters Glen Road to deter motorists from losing control
on this sharply curved stretch of road.
Moved by Councillor Granger
Seconded by Dave !Watson
THAT the comments of the delegate be received for information.
CARRIED
Moved by Rino Roncadin Seconded by Councillor Granger
THAT item 4 be brought forward for consideration
CARRIED
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GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 4-6
Traffic Safety Advisory Committee Minutes
Wednesday, October 14, 2009
Page 3,of 6
4. Correspondence from Mr. Dan Duffy
Re: Safety Concerns on Hunters Glen Road
Moved by Councillor Granger
Seconded by Rine Roncadin
THAT it be recommended to Council that this matter be referred to staff to
investigate and bring back options to the Traffic Safety Advisory
Committee for consideration; and
THAT staff also be requested to look at all of Hunters Glen Road to see if
there are any other sharp curves which may require similar, measures.
CARRIED
(b) . Ms Julie Mallany
Re: Item 1 - TSAC09-011 — Safety Concerns at the Hollandview Trail and,
McMaster Avenue Intersection - Added Item
Ms. Julie Mallany addressed the committee to express disappointment in the
staff recommendation against appointing a crossing guard for the crosswalk at
the intersection of McMaster Avenue and Hollandview Trail. Ms. Mallany advised
that the crosswalk is, not safe for parents and children who use it, to travel back
and forth from St. Jerome Catholic Elementary School and Northern Lights Public
School, because a large number.of drivers are disobeying the stop sign control at
the intersection. Ms. Mallany requested that staff reconsider its position and
recommend the appointment of a crossing guard. -for that intersection.
Moved by Debbie Latimer Seconded by Councillor Gallo
THAT the comments of the delegate be received for information.
CARRIED
Moved by Councillor Gallo Seconded by Debbie Latimer
THAT item 1 be brought forward for consideration.
CARRIED
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GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 4-7
Traffic Safety Advisory Committee Minutes
Wednesday, October 14, 2009
Page 4 of 6
1. TSAC09-011 — Safety Concerns at the Hollandview Trail and McMaster
Avenue Intersection
Moved by Councillor Gallo
Seconded by Councillor Granger
THAT it be recommended to Council that York Regional Police be
requested to increase enforcement of the multi -way stop signs at the
intersection; and
THAT. report TSAC09-011 be referred back to staff; and
THAT staff be requested to conduct a further 2-day gap study for the
Hollandview Trail and McMaster Avenue intersection.
CARRIED
MATTERS FOR CONSIDERATION
2. TSAC09-012 — Parking Concerns on Richardson Drive
Moved by Councillor Granger Seconded by Rino Roncadin
THAT the Procedural By-law be waived to allow two new delegations on
this matter.
muff. -Tall
(c) Resident of Richardson Drive
Re: Item 2 - TSAC09-012 — Parking Concerns on Richardson Drive
A resident on Richardson Drive addressed the Committee to express his concern
that backing out of his driveway through parked cars would be difficult with the
low visibility due to the curve of that length of Richardson Drive. The delegate
requested that the committee consider prohibiting parking on both sides of
Richardson Drive from Murray Drive to Child Drive.
(d) Resident of Richardson Drive
Re: Item 2 - TSAC09-012 —Parking Concerns on Richardson Drive
A second resident on Richardson Drive also addressed the Committee to
express similar concerns to the previous delegate and to support the suggestion
to prohibit parking on both sides of Richardson Drive from Murray Drive to Child
Drive.
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GENERAL COMMITTEE. AGENDA. November 3, 2009 ITEM # 4-8
Traffic Safety Advisory Committee Minutes
Wednesday, October 14, 2009
Page 5 of 6
Moved by Rino Roncadin Seconded by Dave. Watson
THAT it be recommended to, Council that the existing "No Parking
Anytime' prohibition on the south and east sides of Richardson Drive, from
Murray Drive to Child Drive, be changed to the north and west sides of
Richardson Drive, between Murray Drive and Child Drive; and
THAT a letter be sent to.all affected residents with the Traffic Safety
Advisory Committee's recommendations; and
THAT staff be requested to monitor this situation again in 6 months time
and report back to the Traffic Safety Advisory Committee.
CARRIED
3. Correspondence from Mr. Bert Nixdorf
Re: All -way stop signs at the Richardson Drive and Davis Road intersection
Moved by Councillor Gallo
Seconded by Rino Roncadin
THAT the correspondence from Mr. Bert Nixdorf regarding all -way stop
signs at the Richardson Drive and Davis Road intersection be received for
information.
CARRIED
. INFORMATIONAL ITEMS
5. Extract from the Council Meeting of September 29, 2009
Re: Traffic Safety Advisory Committee Meeting Minutes of September 9,
2009
Moved by Dave Watson
Seconded by Councillor Granger
THAT the extract from the September 29, 2009, Council meeting,
regarding.the adoption of the Traffic Safety Advisory Committee meeting
minutes of September 9, 2009, be received for information.
CARRIED
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GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 4-9
Traffic Safety Advisory Committee Minutes
Wednesday, October 14, 2009
Page 6 of 6
6. Traffic Safety Advisory Committee Pending List
Moved by Debbie Latimer
Seconded by Dave Watson
THAT items 128 and 124 be cross-referenced on the Pending List,
CARRIED
Moved by Councillor Gallo Seconded by Councillor Granger
THAT the Traffic Safety Advisory Committee pending list be received for
information.
CARRIED
NEW BUSINESS
Ms Heather Green, Acting Manager of By-law Services, introduced herself and advised
that she has temporarily taken over the position formerly held by Mr. Chris Alexander
who has left the Corporation.
ADJOURNMENT
Moved by Rino Roncadin
THAT the meeting adjourn at 8:30 p.m.
i e Walters, Chair
Traffic Safety Advisory Committee
CARRIED
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GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM #
TOWN OF AURORA
AuRoRA GENERAL COMMITTEE REPORT No. BA09-009
SUBJECT: Land and Property Management Process and Systems Review
FROM: Techa van Leeuwen, Director of Building and Bylaw Services
DATE: November3, 2009
RECOMMENDATIONS
THAT Prior & Prior Associates Ltd. be retained as a sole source to undertake a
review of the Town's Land and Property Management System in the amount of
$35,000 to be funded by the Building Reserve Fund,
PURPOSE OF THE REPORT
The purpose of this report is to seek approval of a sole source consulting contract to retain
Prior & PriorAssociates Ltd. to carry out a review and fit -gap analysis of the Town's current
Land and Property Management system.
BACKGROUND
The Town's land and property management system, Cityview, supports a number of core
functions of the Town and is one of the key application foundations in the corporate
application portfolio.
The Town purchased a basic version of Cityview in the late 1990's. The Building
Department is a super user and corporate sponsor of Cityview. Other departments
currently using Cityview include Bylaw Services, Planning and Public Works.
Much investment .in time, resources and budget has been made in the Cityview
product over the last few years. Now is a key decision point since Cityview has
released a major new version. Prior to making a significant further investment in
Cityview, a determination needs to be made regarding the continuation of this
particular solution.
COMMENTS
At the meeting of September 15, 2009, Council endorsed a five year IT Strategic
Plan prepared and presented by Prior & Prior. Associated Ltd. The target of the IT
strategy is "Plan to Succeed". The plan outlines the framework and methodology by
which the Executive IT Steering Committee will review projects and establish
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GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 5-2
November 3, 2009 - 2 - Report No: BA09-009
priorities. In presenting the plan to the Steering Committee, Prior & Prior prepared
the pilot business case for the Cityview project. The business case identifies the
need to undertake a fit -gap analysis of the current Cityview to determine a preferred
option for a corporate land and property management solution.
The outcome of the project will likely be the initiation of a new project to do one of
the following;
Enhance the existing solution — Cityview v8
Migrate to Cityview v9 pre-builts
Issue an RFP for a new solution
The business case clearly defines the project which involves documenting detailed
requirements and carrying out a fit -gap analysis against Cityview v8 and Cityview
v9 to determine the suitability of the current and upgraded software solution to meet
business requirements.
The review may result in a recommendation to migrate to Cityview v9. In anticipation
staff has submitted a place holder capital project for 2010 budget deliberations.
Prior & Prior have indicated they are available to commence with the review upon
Council approval. The timelines would allow for the review to take place before year
end with the possibility of the capital project going forward next year. It should be
noted that the Cityview project was under consideration in 2009 and temporarily
shelved pending the IT Strategic Plan.
Justification for sole sourcing
Prior & Prior Associates Ltd prepared the Corporate IT Strategic Plan
endorsed by Council September 15, 2009.
The initial phases included discovery sessions with staff, therefore, Prior&
Prior are very familiar with our corporate application portfolio.
Prior & Prior developed the technology review methodology including
preparing the Cityview project business case. They are familiar with the
product, the integration with other corporate applications and the decision
we are currently facing.
Prior & Prior have indicated they are available to commence with the
review upon Council approval. This would allow a seamless transition from
the IT Strategic Plan through to the execution of our first project using the
business case methodology.
Commencing with the Cityview review immediately would prevent delays in
moving forward with a 2010 capital project.
-46-
GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 5-3
November 3. 2009
-3-
ALTERNATIVE(S) TO THE RECOMENDATIONS
Report No. BA09-009
Council could direct staff to proceed with the Land and Property Management
System review applying a full RFP process.
FINANCIAL IMPLICATIONS
The cost of retaining a consultant to facilitate the review has been estimated at
$35,000 and would be funded by the obligatory building reserve fund. The Director of
Building and Bylaw Services is the project sponsor as the Building Permit process is
subject to legislative reporting on timeframes, fees and other activities. Cityview
currently is not capable of reporting on some key activities. The obligatory building
reserve fund currently has a balance of 2.45 million dollars.
CONCLUSIONS
A review of various land. and property management processes must be done to
document detailed requirements and map out workflows and processes. These
requirements and process maps will then be used as the basis for conducting a fit -
gap analysis of the current Cityview to determine its suitability to fit the requirements
of the changing and future corporate business needs.
Staff is recommending that Prior & Prior Associates Ltd be retained to facilitate the
review as they have intimate knowledge of the IT Strategic Plan as well as familiarity
with the Cityview product and the current dilemma.
PRE -SUBMISSION REVIEW
Executive Leadership Team -- October 7, 2009
Prepared by. Techa van Leeuwen
Director of Building and Bylaw Services — Ext. 4748
Techa van Leeuwen
Director of Building and Bylaw Services
Neil Garbe
Chief Administrative Officer
-47-
GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 6 - 1
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. LS09-047
SUBJECT: Pine Tree Potters Guild Sign
FROM: Allan D. Downey, Director of Leisure Services
DATE: November 3, 2009
RECOMMENDATIONS
THAT the signage at the Pine Tree Potters Guild remain as is presently displayed.
PURPOSE OF THE REPORT
To address Council's direction regarding signage at the Pine Tree Potters Guild.
BACKGROUND
During the presentation of the new lease with the Pine Tree Potters Guild to General
Committee on February 5, 2008, staff received the following direction from Council on
February 12, 2008:
Moved by Councillor Marsh Seconded by Councillor Wilson
THAT section 8-9 regarding signage be referred to the Director of
Leisure Services to review feasibility of installing signage that is smaller
and less obtrusive.
CARRIED
Staff have been in contact with the President of Pine Tree Potters Guild, Ms Alyson
Murray, to discuss the direction of Council. During our discussion, Ms Murray was
receptive to any suggestions that were being made regarding any alteration to their present
signage; however, some previous measures have already been taken with regards to the
present signage which make alternatives difficult. The window on the base floor have been
covered with a frosted film which has been cut out and removed to expose the present
signage which measures 4'x6' and fits within the window well of the facility. If the sign was
to be reduced, the exposed film area would remain unchanged and permit views into the
Potters Guild from the street. This would create a security risk for the equipment inside.
The window selected for the sign is located at the corner of Yong
e and Church Street and
provides the maximum visibility for the Potters Guild. An alternative location would require
the removal of more frosted film or place signage on the outside of the facility.
211
GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 6 - 2
November 3, 2009 - 2 - Report No. LS09-047
The President of the Potters Guild is willing to modify their signage to meet the needs of
Council; however, the present signage is primarily white with black lettering and changes to
announce sale events within the community. It is in keeping with the frosted white exterior
of the facility and is not lighted nor protrudes from the fagade of the facility.
ALTERNATIVE(S) TO THE RECOMENDATIONS
Council may direct staff to have the Pine Tree Potters Guild reduce the size of their sign
from its present 4'x6' or direct staff to alter the location of the sign to another window
location.
FINANCIAL IMPLICATIONS
Not applicable.
CONCLUSIONS
The present signage is in keeping with the street presence of the library and provides
adequate identification of the Guild as well as upcoming events without compromising the
appearance of the library.
ATTACHMENTS
Attachment #1 — Photo of the sign for the Pine Tree Potters Guild
Attachment #2 -- Memorandum to Mayor Phyllis Morris dated September 18, 2009 re: Pine
Tree Potters Guild — Sign Dimensions
PRE -SUBMISSION REVIEW
Executive Leadership Team Meeting, Wednesday, October 21, 2009
Prepared by. Allan D. Downey, Director of Leisure Services-Ext. 4752
Alian D, Downe
Director of Leisure Services
Neil Garbe
ChiefAdministrative Officer
-49-
HI5
M -
gi��
GENERAUCdkMitftiAGENDA - November 3,.2009
yowr& 4n, 000d comps
MEMORANDUM
ITEM # 6 - 4
Department of Leisure Services
Date: September 18, 2009
To: Mayor
From: Allan D. Downey, Director of Leisure Services
Copy: Neil Garbe, Chief Administrative officer and Members of Council
Re: Pine Tree Potters Guild — Sign Dimensions
Council Report LS08-002 re Pine Tree Potters Lease at Aurora Public Library was
included on the agenda at the General Committee Meeting on February 5, 2008 where
the following recommendation was made:
THAT section 8-1 regarding signage be referred to the Director of Leisure
Services to review feasibility of installing signage that is smaller and less
obtrusive.
Alyson Murray, President of Pine Tree Potters Guild, has confirmed that the existing
sign at the Aurora Public Library for the Pine Tree Potters Guild measures Oft x 6ft. The
sign is portioned to the size of the window at the Library; however, prior to them
ordering a new sign, if necessary, staff are requesting direction from Council on.
specifically what aspects of the sign require adjustment.
Thank you for your assistance.
Allan D. Downey,
Director of Leisure Services
AD/Ms
-51-
GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 7 - 11
1-_� TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PL09-080
SUBJECT: Applications for Site Plan Approval and Amendment to the Zoning
By-law
1087931 Ontario Limited
15356 Yonge Street
Lot 13 and Part of Lot 14, R.P.246; and
Part of Parcel A, R.P.36
File Numbers: D11-13-06 and D14-11-06
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: November 3, 2009
RECOMMENDATIONS
THAT subject to the final approval of the grading and servicing plan, Site Plan
Application D11-13-06 be approved to permit a 6 unit residential development (5
Townhodses; 1 single detached).
THAT Council authorize the Mayor and Town Clerk to execute a Site Plan
Agreement between the Town and the Owner to facilitate the subject proposal,
THAT Council determine that no further notice is required to be given in respect
of the proposed by-law in accordance with Section 34 (17) of the Planning Act,
related to accurately delineating the Environmental Protection Zone (flood plain)
and the addition of the EP-17 Zone to permit above grade decks for units 4 and 5;
THAT Council enact implementing Zoning By-law 5173-09; and
THAT five (5) units of sewage and water capacity be allocated from the Core Area
Infill reserve to 15356 Yonge Street to facilitate the proposed development.
PURPOSE OF REPORT
The.purpose of this report is to consider the approval of a Zoning By-law Amendment
and Site Plan Application for the lands municipally known as 15356 Yonge Street that
would facilitate a 6-unit residential infill development.
BACKGROUND
Location
As illustrated by Figure 1, the subject lands are located on the west side of Yonge
Street, north of Irwin Avenue, directly south of the historic Hillary House, and are
municipally known as 15356 Yonge Street. The property has 20 metres (66ft.) of.
frontage along Yonge Street, has a depth of approximately 100 metres (328ft.), and
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GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 7-2
November 3, 2009 - 2 - Report No. PL09-080
contains an area of approximately 0.237 hectares (0.59ac).
Surrounding Land Uses
The surrounding land uses are as follows:
To the North: Museum - Hillary House .
East: Yonge Street, beyond which is an Institutional use (Church)
South: Residential
West: Residential
Official Plan and the Northeast Old Aurora Heritage Conservation District Plan
The subject property is designated as "Urban Residential", "Heritage Resource Area',
"Private Open Space", and "Flood Prone Area" by the Official Plan.
Urban Residential policies of the Official Plan encourage diversified residential
communities which contain a broad range of housing sizes, densities, designs, and
prices to meet the needs of the municipality. Furthermore, residential density policies
encourage taking advantage of locations that have a high level of accessibility, proximity
to community facilities, are complimentary and respect the surrounding physical and
natural environment, and are easily serviced.
As the subject lands are located within the Town's Heritage Resource Area and the
Heritage Conservation District, the proposed development is subject to policies that
ensure that existing heritage buildings are not demolished and that new development is
designed in a form that is compatible and complimentary to the Heritage District.
The western portion of the subject lands are designated as Private Open Space due to
the lands being located within a flood prone area. Active and passive recreational uses
and conservation -related uses are permitted in .such areas inclusive of their accessory
structures.
Zoning By-law
The subject property is currently zoned "Special Mixed Density Residential (R5) Zone",
and "Environmental Protection (EP) Zone by the Town of Aurora Zoning By -Law 2213-
78, as amended. The R5 zone permits one single residential use building that can
consist of either one detached dwelling, one semi-detached dwelling, one duplex
dwelling, or one triplex or double duplex dwelling. Permitted uses of the EP zone
comprise of conservation and recreational related uses (wildlife areas, parks, golf
courses, etc.).
A rezoning from the current "Special Mixed Density Residential (R5) Zone" zone to a
"ROW Dwelling Residential (R6-55) Exception Zone" has been applied for, which is
required to implement the subject development proposal. Further, a portion of the EP
zone is proposed to be rezoned to permit decks and fences in the rear amenity area of
Row housing units 4 and 5 (see Appendix A, Schedule 1 for graphic representation).
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GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 7 - 3
November 3, 2009 .3- Report No. PL09-080
June 28, 2006 Public Planning Meeting
The subject Zoning By-law Amendment application was heard by Council at the June
28, 2006 Public Planning Meeting, at which time staff report PL06-090 was considered
by Council. Public comments received at the meeting were supportive of the infill
development; however, concerns were expressed in the areas of stormwater
management and tree removal
Ms. Helen Roberts of the Aurora Historical Society addressed Council to advise that the
Historical society supported the application in principle. Ms. Roberts noted that
stormwater management needed to be addressed and that screening in the form of
plantings should occur on the north side of the development to ensure adequate
screening to the Hillary House.
Ms. Gail Novak, representing the owner of 18 Irwin Avenue, advised that she is in
support of the proposal; however, she had concerns about the disposition of
stormwater..
Mr. John McIntyre, property owner directly to the south, advised that he is in support of
the application and that, having met several times with the owner, he believes the
development will be in keeping with the heritage guidelines and will be very respectful of
and compatible with the historical nature of the surrounding area.
Mr. Klaus Wehrenberg advised that he enjoys the park -like setting behind the subject
property, but expressed concern about slope/drainage. Mr. Wehrenberg also
suggested that the applicant consider eliminating the driveway to reduce parking and
encourage the use of public transit or non -motorized transportation.
At the conclusion of the meeting Council resolved:
THAT the approval of the Zoning By-law Amendment be subject to the public
comments received. It is further recommended that approval of the
Implementing Zoning By-law be subject to the review of at least the second site
plan submission including, but not limited to the issues of stormwater
management and buffering.
The Site Plan application was submitted by the applicant on May 31, 2006, prior to the
Public Planning Meeting. The intent of requiring the submission of at least the second
submission prior to the approval of the implementing Zoning By-law was to address
stormwater management, landscaping, and other technical Site Plan matters. The
applicant advised that activity on the Site Plan application slowed due to market forces,
but the applicant has now substantially addressed technical issues related to the Site
Plan. Therefore, the implementing Zoning By-law and Site Plan matters are now being
brought forward for Council's consideration at this time.
It is noted that the through the review of the Site Plan submission it was revealed that
the applicant would be required to amend a portion of the EP zone located to the rear of
units 4 and 5 to an EP-17 zone to permit the construction of above grade decks. Staff
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GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 7-4
November 3, 2009 - 4 - Report No. PL09-080
are of the opinion that this proposal represents a minor adjustment to the rezoning
proposal since the public meeting, and that the site specific provisions to permit above
grade .decks on private lands within the flood zone is in keeping with past Town
approvals and maintain the intent and purpose of the EP zone. Accordingly, Staff are of
the opinion that no further notice of this minor zoning proposal amendment is required
pursuant to subsection 34(17) of the Planning Act.
SITE PLAN FILE: D11-13-06
Overview
As illustrated by Figure 2 (Site Plan), the applicant is proposing to retain and restore the
existing dwelling fronting Yonge Street, and construct a 5-unit townhouse development
behind (west of) the existing building. Details of the proposal are as follows:
■ The five (5) residential units are to have their front fagade facing north (Figure 5);
■ The maximum proposed height of the dwellings is 10m (33 ft);
Units 1, 2, & 3 are to have a GFA of approximately 205m2 (2205ft2) for each unit,
excluding the garage; and
Units 4 and 5 are to have a GFA of approximately 199M2 (2,137ft2) for each unit,
excluding the garage; and
The owner has advised of.the intent for the development to ultimately function as a
Common Element Condominium (CEC). This will require the submission and approval
of applications for consent and a condominium.
Access
Access to the development is provided to/from Yonge Street via a proposed laneway
having a minimum width of 6m (20ft). A traffic report was submitted by the applicant for
review as part of the site plan, and is considered acceptable by the Town's Public
Works Department. .To improve vehicular movement at Yonge Street an application
was made to the Committee of Adjustment for an access easement over a portion of the
neighbouring lands to the north (15372 Yonge St.: Hillary House), in favour of the
subject lands.
- 55
GENERAL COMMITTEE AGENDA - November 3, 2009 ITEM # 7-5
November 3, 2009 - 5 - Report No. PL09-080
15372 Yonge St
At its meeting of November 13, 2008 the Committee of Adjustment approved the
easement application with conditions that are to be satisfied by November 10 of this
Year. Conditions include the submission of the deposited reference plan and written
confirmation from the Planning Department that Council has approved the Site Plan.
Parking
Each dwelling has two (2).parking spaces with an additional three (3) visitor parking
spaces located at the westerly end of the development for a total of fifteen (15) spaces.
The existing single detached dwelling, unit 4 and unit 5 all have a single car garage with
sufficient space for a second vehicle to be parked in the respective driveways, while
units 1-3 have a double car garage.
While the proposed parking supply of fifteen (15) spaces exceed the eleven (11) space
minimum requirement of the Zoning By-law, the proposal is not in compliance with a
Council parking policies/guidelines established in November of 1999. These policies
were formulated as a response to parking demand perceptions within the
Bayview/Wellington subdivisions and require that one (1) parking space be provided in
a garage with an additional two (2) parking spaces being available in the driveway of
new developments. Planning Staff are of the opinion that such policies were tailored for
conventional subdivision design with freehold lots fronting on municipal road
allowances. The subject development represents a small-scale infill development within
the heritage resource area of the Town core and all parking will be provided on the.
applicant's lands and will not impact the municipal road allowance. As such Staff have
no objection to the proposed parking supply and layout, which is in compliance with
Zoning By-law standards.
Landscaping and Buffering
A tree inventory and arborist report has been submitted with the application. As
11114*z
GENERAL COMMITTEE AGENDA - November 37 2009 ITEM # 7 - 6
November 3, 2009 - 6 - Report No. PL09-080
illustrated by Figure 3, twenty-seven (27) trees are required to be removed from the
subject lands to facilitate the proposed development.
In response to public comments received regarding landscaping and buffering, and as
illustrated by Figure 4, the landscape plan, a mixture of sixty-three (63) trees (Allegheny
Serviceberry, Sugar Maple, Blue Beach, and Paper Birch), close to four -hundred (400)
shrubs (Dense Dew, Annabelle Hydrangea, Red Osier Dogwood, Galse Spirea, etc.) as
well as a variety of roses and perennials be planted as part of the proposed
development.
As noted at the Public Planning Meeting, each dwelling will have its own private amenity
area in the rear yard together with a common open space that is located at the western
end of the development. Located along the eastern perimeter of the site, along Yonge
Street, four (4) stone pillars will be constructed that are connected by a metal railing.
The . Leisure Services Department have reviewed the Site Plan submission and
landscaping proposal and is satisfied with the landscaping plan and planting details as
proposed by the applicant.
Stormwater Management, Grading and Servicing
The Public Works Department has reviewed that detailed engineering submission as
provided by the applicant's engineering consultant. The final grading and servicing
plans will require that stormwater management post development discharge rates will
not exceed pre -development levels and quality control devices will also be
implemented. The Lake Simcoe Region Conservation Authority has also reviewed the
site plan submission and has advised that they have no objection to the proposed
development.
With respect to grading and servicing, there are outstanding technical issues that will
need to be resolved to the satisfaction of the Public Works Department prior to the
execution of a Site Plan Agreement. Issues such as curb cut and further entrance
details, invert details and clarification of certain grades and the use of retaining walls are
required. From a stormwater management perspective,, the applicant's engineer must
clarify if/how roof water is being collected and managed.
Garbage/Recycling
Storage and collection of garbage)recycling is proposed on the eastern portion of the
subject lands, located to the west of the stone pillars and fence and to the east of the
first parking space, which Is to the satisfaction of the Public Works Department.
Building Elevations
The subject lands are located within the Heritage Resource Area and are located within
the Heritage District. The applicant is proposing to restore the existing 2'Y2 storey
detached dwelling and, as noted, enhance the Yonge Street interface with hard and soft
landscaping.
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GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 7-7
November 3, 2009 - 7 - Report No. PL09-080
As illustrated by Figure 5, the five (5) Row housing units will be composed of a red brick
base with stucco above and asphalt roofs. The roof styles, bay windows and trim are
considered to be appropriate form of development for the area. These plans have been
reviewed and approved by the Heritage Planner. The scale of the propose
development is considered to be in keeping with Heritage policies and are compatible
with surrounding development.
COMMENTS: ZONING
The Owner has expressed the desire to have the proposed development function as a
either a Standard or Common Element Condominium (CEC) in the future. A CEC would
require approval by the Committee of Adjustment to sever the subject lands into
separate lots and a CEC agreement to be approved by Council. Given the Owner's
expressed desire for this potential form of tenure and division of land, the attached
Implementing Zoning By-law (Appendix 1) has been tailored to facilitate both a standard
and CEC form of development. For example, the minimum lot area provision of the
Implementing Zoning By-law in a standard condominium format speaks to the entire lot
area of the subject lands, while the minimum lot area provisions under a CEC speak to
the minimum lot area of each of the potential lots should severance applications be
granted.
Planning Staff are of the opinion that the subject development and corresponding
zoning provisions represent a desirable and compatible residential infill development
within the Town's historic core. The proposed development is a good use of urban
lands and existing servicing. The design and form have been reviewed to ensure a
development that respects social, physical and environmental conditions.
Accordingly, Staff recommend that the attached Zoning By-law be enacted
SERVICING ALLOCATION
Allocation for the five (5) units is available within the Core Area Infill Servicing
Allocation. Should Council support this development the actual allocation of the five (5)
units will have to come in the form of a Council resolution as included with the
recommendations section of this report.
ALTERNATIVE TO THE RECOMENDATIONS
Council has the following alternative resolution regarding the subject Site Plan
application:
Alternative 1: Direct staff to report back to Council addressing any issues that
may be raised at the Council Meeting.
FINANCIAL IMPLICATIONS
Fees and securities will be payable upon execution of the Site Plan Agreement.
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GENERAL COMMITTEE AGENDA - November 3, 2009
ITEM # 7-8
November 3, 2009 - 8 - Report No. PL09-080
PROVINCIAL POLICY STATEMENT
The subject application is consistent with the policies of the Provincial Policy Statement.
CONCLUSION
The subject applications represent a desirable and compatible residential infill
development within the Town's historic core. It is a good utilization of urban lands and
existing servicing. The design and form have been reviewed to ensure a development
that respects social, physical and environmental conditions.
The Zoning By-law Amendment and Site Plan Applications have addressed the issues
raised by the public, Council and Staff, which was approved In principle at the June 28,
2006 Public Planning meeting. Accordingly, Staff recommend that Council enact
Implementing Zoning By-law 5173-09. Further, that Council authorize the Mayor and
Clerk to execute a Site Plan Agreement between the Owner and the Town subject to
the resolution of outstanding technical issues noted in this report.
ATTACHMENTS
Figures
Figure 1 — Location Plan
Figure 2 — Site Plan
Figure 3 — Tree Preservation and Removal Plan
Figure 4 - Landscape Plan
Figure 5 - North and South Building Elevations
Appendix
Appendix 1 — By-law Number 5173-09
PRE -SUBMISSION REVIEW
Executive Leadership Team — October 21, 2009
Prepared by. Andrew Harper, MCIP RPP
Planner
Extension 4349
arco a no, M.C.I.P., R.P.P.
Director of Planning and
Development Services
Neil Garbe
Chief Administrative Officer
-59-
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