The URL can be used to link to this page

AGENDA - General Committee - 20090616GENERAL COMMITTEE ud- I L, I I NO.09-19 TUESDAY, TUNE 16, 2009 7:00 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE June 12, 2009 AURORA TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA NO. 09-19 Tuesday, June 16, 2009 7:00 p.m. Council Chambers Councillor McRoberts in the Chair I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. III ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes, 09-18, June 2, 2009 pg. 1 RECOMMENDED: THAT the General Committee Meeting minutes 09-18, dated June 2, 2009 be adopted. IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee Agenda Tuesday, June 16, 2009 Page 2 of 6 Vl DELEGATIONS (a) Mr. Peter Horvath, Manager of Operations — Public Works pg. 9 Re: Item 1 — PW09-038 — Drinking Water Quality Management Standard Operational Plan and Municipal Drinking Water Licence Submission (10 minute presentation) (see also item 1) RECOMMENDED: THAT the comments of the delegate be received for information and referred to item 1. Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS X CLOSED SESSION RECOMMENDED: THAT General Committee resolve into a Closed Session to consider: 2 items regarding proposed or pending acquisitions or disposition of land for municipal or local board; and 2 items regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and X1 ADJOURNMENT General Committee Agenda Tuesday, June 16, 2009 Page 3 of 6 AGENDA ITEMS 1. PW09-038 —'Drinking Water Quality Management Standard pg. 12 Operational Plan and Municipal Drinking Water Licence Submission RECOMMENDED: THAT Council endorse the Town of Aurora Operational Plan for the water system as required by the Safe Drinking Water Act. 2. EDAC09-04/YWCSSC09-03 —Joint Meeting Minutes of the Economic pg. 23 Development Advisory Committee and the Yonge & Wellington Corridor Study Steering Committee — May 28, 2009 RECOMMENDED: THAT the joint meeting minutes of the Economic Development Advisory Committee and the Yonge & Wellington Corridor Study Steering Committee from the May 28, 2009 meeting be received and the recommendations contained therein be approved. 3. EAC09-06 — Environmental Advisory Committee Meeting Minutes pg. 31 June 4, 2009 RECOMMENDED: THAT the Environmental Advisory Committee minutes from the June 4, 2009 meeting be received and the recommendations contained therein be approved. 4. HAC09-05 — Heritage Advisory Committee Meeting Minutes pg. 40 June 8, 2009 1awl xK01&ILTAi1g01191NBI THAT the Heritage Advisory Committee minutes from the June 8, 2009 meeting be received and the recommendations contained therein be approved. General Committee Agenda Tuesday, June 16, 2009 Page 4 of 6 5. BA09-004 — Request for Sign Variance — Omars Shoes pg. 50 14800 Yonge Street — Unit 118 RECOMMENDED: THAT Council approve a request for sign variance to allow three wall signs for Omars Shoes, located at 14800 Yonge Street, Unit 118, whereas the Sign By-law permits only 1 wall sign per business premise. 6. CS09-010 — Council Pending List pg. 57 RECOMMENDED: THAT report CS09-010 be received for information purposes. 7. LS09-024 — 404 Municipal Identity Feature — Tender LS2009-31 pg. 97 RECOMMENDED: THAT Council award Tender LS2009-31 to Loc-Pave Construction Limited for the construction of the Highway 404 Municipal Entry Feature in the amount of $73,000.00 plus GST. 8. LS09-028 — Artificial Turf Field Fees for Sheppard's Bush pg. 104 RECOMMENDED: THAT the artificial turf field fees for Sheppard's Bush be reduced by 50% for School Board use between the hours of 9:00 a.m. to 6:00 p.m., Monday to Friday; and THAT Council direct staff to enter into discussions with the York Region District School Board and the York Catholic District School Board regarding shared use of facilities; and THAT staff provide a progress report, with respect to shared use, to the Leisure Services Advisory Committee within six months. General Committee Agenda Tuesday, June 16, 2009 Page 5 of 6 9. LS09-030 — Selection of the Food Vendors for the Concerts in the pg. 109 Park and Movies in the Park Events for 2009 RECOMMENDED: THAT Council approve the selection of M&M Meat Shops and Poppers Popcorn for all Town of Aurora "Concerts in the Park" and "Movies in the Park" events for 2009. 10. PL09-050 — Official Plan Amendment No. 70 pg. 115 Bill 51 - Site Plans (Exterior/Sustainable Design) File D09-01-08 RECOMMENDED: THAT Council enact By-law 5151-09, being a by-law to adopt Official Plan Amendment No. 70. 11. PL09-056 — Planning Applications Status List pg. 131 RECOMMENDED: THAT the Planning Applications Status List be received as information. 12. PW09-036 — Award of Bid PW2009-37 — For Pavement Marking pg. 150 of Various Streets and Parking Lots RECOMMENDED: THAT Tender PW2009-37 — For Pavement Marking of Various Streets and Parking Lots be awarded to K.D.N. Pavement Markings Ltd. for the period of three years plus one optional year at the discretion of the Director of Public Works; and THAT the award for the 2009 contract year be $15,000 excluding GST as based on tendered unit prices; and THAT the remaining contract years be awarded at the tendered unit prices based on the annual budget as approved by Council; and THAT Council authorize the Mayor and Town Clerk to execute the Form of Agreement between the Town of Aurora and the successful bidder. General Committee Agenda Tuesday, June 16, 2009 Page 6 of 6 13. PW09-037 — Award of Variable Message and Speed Sign Boards pg. 157 RECOMMENDED: THAT Tender PW2009-11 - Supply and Delivery of four Variable Message Boards be awarded to Stinson Equipment Ltd. for the total price of $71,945.60, excluding taxes; and THAT Council approve the request to purchase two radar speed boards to enhance traffic monitoring and speed awareness within the Town; and THAT Tender PW2009-11 — Supply and delivery of two Radar Speed Boards be awarded to Innovative Traffic Solutions Inc. for the total price of $11,900.00, excluding taxes. 14. Extract from Traffic Safety Advisory Committee Meeting pg. 167 June 10, 2009 RECOMMENDED: THAT it be recommended to Council that the correspondence regarding the McMaster Boulevard and Hollandview Trail intersection be received for information and referred to staff to conduct stop sign compliance counts during the Summer; and THAT staff also be requested to conduct a gap study count in September 2009, to determine if that intersection meets the warrants for a school crossing guard; and THAT staff request York Regional Police to monitor and enforce stop sign compliance at that intersection; and THAT Ms Julie Mallany, delegation (b) at this meeting, be invited to provide the information, which had been submitted to Road Watch, to Constable Terry White in order to assist with the Road Watch application; and THAT the area residents are informed of the recommendations resulting from this meeting, pertaining to the matter. GENERAL COMMITTEE AGENDA - JUNE 165 2009 - ..UQ RESOLUTION FORM GENERAL COMMITTEE MEETING - JUNE 16, 2009 GC Minutes - June 2/09 Moved By Seconded By Resolution: Ill ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes, 09-18, June 2, 2009 RECOMMENDED: THAT the General Committee Meeting minutes 09-18, dated June 2, 2009 be adopted. Proposed Resolution/Amendment (if applicable): CARRIED DEFEATED -1- GENERAL COMMITTEE AGENDA - JUNE 96, 2009 -2- GENERAL, COMMITTEE AGENDA - JUNE 16, p09 AUR`oRA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 09-18 Council Chambers Aurora Town Hall Tuesday, June 2, 2009 ATTENDANCE COMMITTEE MEMBERS MEMBERS ABSENT OTHER ATTENDEES Councillor Gallo in the Chair; Councillors Buck, Collins-Mrakas; Gaertner, Granger, MacEachern, McRoberts, Wilson and Mayor Morris None Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary. Councillor Gallo called the meeting to order at 7:03 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. H APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional item, be approved: Two (2) New Closed Session Items Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board CARRIED Ill ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes 09-17 - May 19, 2009 General Committee recommends: THAT the General Committee Meeting minutes of May 19, 2009 be adopted. CARRIED -3- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 General Committee Meeting Minutes , Tuesday; June 2, 2009 Page 2.of 6 IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(6), 4, 5, 6 and 7 were identified for discussion. V . ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the*matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 2. PL09-039 — Development Applications Approvals Process (DAAP) User Fee Review and Amendment to Planning Application Fees By-law THAT planning application fees for the Planning and Development Services Department be increased to achieve full cost recovery in the manner set out in this report;. and THAT an amending by-law to prescribe fees for the processing of planning applications be enacted by Council reflecting the revised attached fee by- law. 3. PL09-049 — Application to Amend the zoning By-law 2167030 Ontario Limited (formerly. Petratos) 100 Old Yonge Street File D14-16-06 Related Consent File D10-(04.05)-08 THAT report PL09-049 be received as information; and THAT' servicing allocation for two (2) residential infill building lots be provided to the subject application from the Core Area Infill assignment; and THAT, upon execution of the Simplified Development Agreement by the owner, the. Zoning By-law Amendment for 2167030 Ontario Limited (formerly Petratos), file D14-16-06 be approved by Council. CARRIED VI DELEGATIONS (a) Mr. Klaus Wehrenberg Re: Proposed Traffic Advisory Committee Mr. Klaus Wehrenberg addressed General Committee to propose the formation of a new. advisory committee, named the Traffic Advisory Committee, which would be an amalgamation of two current committees — the Traffic Safety Advisory Committee and Trails Sub -Committee. General Committee recommends THAT the comments of the delegate bereceived.for information. CARRIED -4- GENERAL COMMITTEE AGENDA - JUNE 165 2009 General Committee Meeting Minutes Tuesday, June 2, 2069 Page 3 of 6 General Committee recommends: THAT the comments of the delegate be referred to the appropriate staff for consideration and to report back to Council outlining the merits; feasibility and, practicality of achieving this objective. CARRIED General Committee recommends: THAT item 7 be brought forward for discussion. CARRIED 7. Memorandum from the Director of Public Works Re: Pedestrian Crossing of the GO Rail at Cousins Drive Memo 05-09 General Committee recommends: THAT Capital Project 34512, Pedestrian Rail Crossing at Cousins Drive, be referred to the Trails Sub -Committee. CARRIED Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None Vlll .CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION C LSAC09-05— Leisure Service Advisory Committee Meeting Minutes May 21, 2009 (6) E-Mail from Councillor MacEachern Re: Leash Free Park General Committee recommends: THAT it be recommended to Council that the following improvements be made to the Leash Free Park: Y A "second fence" area be erected to provide,a safety feature for the dogs that are off -leash; and ➢ Trees be planted on the perimeter of the park to improve the setting for the park users with input from the Aurora Community Arboretum; and ➢ Extra wood chips be placed in the park to absorb some of the mud in order to improve the experience; and Two benches be installed for the park users. CARRIED -5- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 General. Committee Meeting Minutes Tuesday, June 2, 2009 Page 4 of 6 General Committee recommends: THAT the balance of the Leisure Services Advisory Committee Meeting .minutes from the May 21, 2009 meeting be received and the recommendations contained therein be approved. CARRIED 4. , LS09-027 —Pool Allocation Policy General Committee recommends: THAT the draft Pool Allocation Policy, including the amendments made by the Leisure Services Advisory Committee (LSAC) on April 16, 2009 be approved; and THAT the following two definitions be added to the policy: - For the purposes of this policy, a Member is a resident of Aurora that swims a minimum of once per week during the club's allotted time in an Aurora facility and js registered with Swim Ontario. For the purposes of this policy, a Swimmer Unit is defined as a member that is in the pool for a minimum of 30 minutes.; and THAT point #9 under the heading ,of PROCESS, subsection .A — General Guidelines for Pool Allocation, be replaced with the following: Each swim club must submit 10 the Director of Leisure Services, on May 1, September 1 and January 1, a listing of their members . and include members' name and address; and THAT the pool allocation time schedule, as provided by the Director, of Leisure Services; be referred back to the Director to review and determine anyaddition$I opportunities for additional pool time; and THAT the following proposed amendment to point #6 under the heading of PROCESS, subsection A — General Guidelines for Pool Allocation, be referred to the Director of Leisure Services: Pool time will be allocated annually for the periods of September 1 to June 30 and July 1 to August 31, based on this policy. All pool rental request forms are to be submitted to the Leisure Services Department by May 1 of each year, accompanied by a list of the members (as defined in this policy) including members', name, address and Swim Ontario status. A sworn affidavit is to be obtained from the President/Owner of each club October 1, February 1 and May 1, listing Members and to include name, address, Swim Ontario status and indicate Swimmer Units per member. The affidavit is to be provided October 1 to -cover the period of September 1 to September 30, February 1 to cover the period of October 1 to January 31 and May 1 to cover the period of February 1 to April 30, Pool allocation hours will not be adjusted for a variation of less than 15% of Swimmer Units reported. on May 1 of the previous pool season. The pool allocation and subsequent permits will be completed. by June J of each year. Agreements must be signed -6- GENERAL COMMITTEE AGENDA - JUNE 16r 2009 General Committee Meeting Minute_ s Tuesday, June 2, 2009 Page 5 of 6 and returned to the Leisure Services Department by June 30 of each year. The 200912010 pool season allocation will be based on the number of Members on the swim club registration at May 1, 2009. For the 201.012011 season and beyond, the allocation will be based on the total Swimmer Units for the period of September 1 to April 30 of the previous swim season. Club registrations will be verified with Swim Ontario. Requests received after the'May 1 deadline will be held until all applicants have been accommodated. CARRIED 5. LS09-014 — Board Advertising Aurora Community Centre Arena #1 General Committee recommends: THAT Council approve the execution of the attached amended agreement for, the Aurora Tigers Junior "A" Hockey Club Incorporated (Tigers) rights to sell advertising space on the boards at the Aurora Community Centre Arena #1 . CARRIED UNANIMOUSLY 6. CSO-009 — Private Property Parking Enforcement General Committee recommends: THAT Council receive report CS09-009 for information. CARRIED - IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Councillor MacPachern provided Notice of Motion regarding the Procedural By- law.— Open Forum. X CLOSED SESSION General Committee recommends: THAT this Committee convene into a closed session to consider: Three matters under litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board CARRIED -7- GENERAL COMMITTEE AGENDA -JUNE 16, 2009 General Committee Meeting Minutes Tuesday, June 2, 2609. Page 6 of 6 XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 9:56 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 09-i 8 WAS CONSIDERED. AND APPROVED BY COUNCILAT ITS MEETING HELD ON TUESDAY, JUNE 9, 2009, WITH THE EXCEPTION OF ITEM 4, WHICH WAS DISCUSSED SEPARATELY AND APPROVED AS AMENDED. PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK i GENERAL COMMITTEE AGENDA - JUNE 16, 2009 AuworzA RESOLUTION FORM GENERAL COMMITTEE MEETING - JUNE 16, 2009. Delegation (a) Moved By Seconded By Resolution: VI DELEGATIONS (a) Mr. Peter Horvath, Manager of Operations — Public Works Re; Item 1 = PW09-038 - Drinking Water Quality Management Standard Operational Plan and Municipal Drinking Water. Licence Submission (10 minute presentation) (see also item 1) RECOMMENDED: THAT the comments of the delegate be received and referred to item 1 Proposed Resolution/Amendment (if applicable): CARRIED DEFEATED -9- GENERAL COMMITTEE AGENDA - JUNE 165 2009 -10- GENERAL COMMITTEE AGENDA - JUNE 16; 2009 From: Janzen; Cindy Sent: Tuesday, June 09, 2009 11:36 AM To: Simanovskis, Ilmar Cc: Clark, Carol- Eastwood, Carrie Subject: RE: Delegation request for Peter Horvath (DWQMS) Follow Up Flag: Follow up Due By: Tuesday, June 16, 2009 12:00 AM Flag Status: Flagged From: Simanovskis, Ilmar - - Sent: Tuesday, June 09, 2009 8:s4 AM To: Janzen, Cindy Cc: Clarke, Ann . Subject: Delegation request for Peter Horvath (DWQMS) Cindy, Please add Peter as delegate for a 20 minute.presentation on the Drinking Water Quality Management System. This is a legislated requirement and we need to inform council of thestatus before our submission to the province on August 1, 2009. Thanks Ilmar Simanovskis, P.Eng., MBA, PMP Director of Public Works Town of Aurora Tel: (905) 727-3123 Ext 4371 Fax. (905) 841-7119 Web: www.e-aurora.ca . -11- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 r_ AuRoRA juadr�iwgaadCoa utj RESOLUTION FORM GENERAL COMMITTEE MEETING - JUNE 16, 2009 ITEM #1 Moved By Seconded By Resolution: 1: PW09-038 — Drinking Water Quality Management Standard Operational Plan and Municipal Drinking Water Licence Submission RECOMMENDED: THAT Council endorse the Town of Aurora. Operational Plan for the water system as required by the Safe Drinking Water Act. Proposed Resolution/Amendment (if applicable): ` CARRIED DEFEATED -12- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 GENERAL COMMITTEE AGENDA - JUNE 16, 2009 ITEM #1 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PW09-038 SUBJECT: Drinking Water Quality Management Standard Operational Plan and Municipal Drinking Water licence Submission FROM: 11mar Simanovskis, Director of Public Works DATE: June 16, 2009 RECOMMENDATIONS THAT Council endorse the Town ofAurora Operational Plan forthe watersystem as required by the Safe Drinking Water Act. PURPOSE OF THE REPORT This report provides an update on the submission status for the Drinking Water Quality Management System (DWQMS) Operational Plan as part of the Safe Drinking Water Act, . 2002, and Ontario Regulation 188/07- Licensing of Municipal Drinking Water Systems. BACKGROUND Council, at its meeting of November 20, 2007, in consideration of Report PW07-039, . received the background information of the new provincial licensing program for drinking water systems, which included the following recommendations: THAT Council receive Report PW07-039 (implementation of Municipal Drinking Water Licensing Program and Drinking Water Quality Management Standard) for information; THAT Council direct staff to continue to work to meet the requirements of the. new Municipal Drinking Water. Licensing Program and to report further to Council upon completion of the Operational Plan to seek Council's endorsement of same; THAT Council, as the Owner of the Town's drinking water system, endorse and confirm the commitment to create and fully implement an Operational Plan, that meets the requirements of the Drinking Water Quality Management Standard, for the maintenance and operation of the Town's drinking water system, as required to satisfy Element 3 of the Operational Plan; and THAT Council endorse and confirm the Roles, Responsibilities and -14- GENERAL COMMITTEE AGENDA - JUNE 96, 2009 June 16, 2009 - 2 - Report No. PW09-038 Authorities forthe various parties responsible forthe Operation ofthe Town's drinking water system, as set out in section 4 of Report PW07-039 and.as required to satisfy Element 9 of the Operational Plan. The Town of Aurora's timeline to complete the implementation of the formal Quality Management System and obtain a License for the Town's drinking water system is August 1; 20Q9. COMMENTS The Town of Aurora Water System Operation Plan has been prepared to meet legislative requirements and is due for submission to the Ministry by August 1, 2009. A critical step in the accreditation process is confirmation of an understanding and acceptance of the plan by Council and Senior Management, The Operation. Plan is available for viewing through the Public Works Department. The following sections provide a summary of the document purpose and key roles and responsibilities. 1.0 The Municipal Drinking Water Licence Program The Safe Drinking Water Act, 2002, sets out a process for obtaining a water system licence which has five items. The Town is required to comply with these items where applicable prior to the Ministry issuing a Licence. Item Required Status 1. Receive a Drinking Water Works Permit x Not Applicable to Existing System 2. An Accepted Operation Plan ✓ Due August 1, 2009 3. An Accredited Operating Authority ✓ Application for Accreditation Due August 1, 2009 4. A Financial Plan ✓ Due Summer 2010 5. A Permit to Take Water x York Region Supplies Water This report addresses item 3. 2.0 Operational Plan Elements The DWQMS background information .report .to Council on November 20, 2007 had presented the listing of all the 21 elements, which are the legislative requirements and guiding principles for each Operating Authority across the Province and that must be incorporated into its everyday operational and maintenance activities. Some of the key elements include: • Commitment and Endorsement; • Organizational Structure, Roles, Responsibilities and Authorities; • Risk Assessment; • Emergency Management. -15- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 - 3 - Report No. PW09-038 The elements for commitment, endorsement .and organization structure outlining. the corporation's roles and authorities have already been endorsed through the original DWQMS Report PW007-039, wherein Council's role of owner was defined. 3.0 DWQMS Management Structure. The legislation requires that proper authorities are established to ensure that the water system. has qualified oversight, management support, identified ownership and financial resources. For the Town of Aurora, this structure is presented in the following organization chart. An important aspect of this structure is the identification of Council as the Owner and the body having overall responsibility for providing the necessary resources to deliver safe and reliable drinking water to the community. 4.0 . Internal Audit and Top Management Review The regulations require that an.internal audit be completed priorto submission of the final plan. This auditwas conducted by the Town of Newmarket Waterworks staff and submitted on April 7,.2009 as part of a collaborative venture by the N6 group of municipalities to work cooperatively in developing consistent standards and shared resources. Aurora waterworks staff performed similar audits for the Town of Georgina's Operational Plan. The Plan also requires that a Top Management Review meeting be held annual to review system performance and identify necessary actions to ensure compliance with the regulations. The first Management Review meeting was held on May, 28, 2009, in which the internal audit results were reviewed. The Management Review minutes are also -16- GENERAL COMMITTEE AGENOA - JUNE 165 2009 June 16, 2009 4 - Report No. PW09-038 attached for Council information. The review is conducted annually and the minutes will be reported to Council after each meeting. 5.0 Council's Role One of the critical elements which needs to be put in place early is the component of Element 3, which requires that the Operation Plan is endorsed in writing by Top Management and the Owner, which in this case, is Aurora's Town Council. This element requires that Top Management is able to prove its commitment to the DWQMS, is aware of the DWQMS and provides direction and resources as required. The element further describes that Top Management and Council shall provide evidence of its commitment to an effective quality management system by: a) ensuring that a Quality Management System is in place that meets the requirement of this Standard; b) ensuring that the Operating Authority is aware of all applicable legislation and regulatory requirements; c) communicating the Quality Management System according to the procedure for communications; and d) determining, obtaining or providing the resources necessary to maintain and continually improve the Quality Management System. As described, Council and Top Management's commitment is a crucial part of the successful DWQMS implementation and must clearly be recognized in terms of acknowledgment of ownership and providing resources. ALTERNATIVE(SYTO THE RECOMMENDATION None FINANCIAL IMPLICATIONS The work done to create the Operational Plan was completed with current in-house staff resources and working in collaboration with other staff in the N6 DWQMS Working Group. An amount of $20,000 was approved in the 2009 water budget to support external audit costs and training and development costs of the DWQMS system as required. There have been no expenditures of these funds to date for 2009. This amount will be carried in future budgets as a requirement for demonstrating financial support to the ongoing maintenance of the DWQMS and will be adjusted as required to ensure adequate funding is in place. - 17- GENERAL COMMITTEE AGENDA - JUNE 165 2009 June 16, 2009 - 5 - Report No. PW09-038 CONCLUSIONS Staff has completed the development of the necessary policies; procedures and standards that form.the DWQMS Operation. Plan. An endorsed management structure is in place and the initial internal audit of the Operation Plan has been completed. Top Management have held their first management review meeting with results attached to this report. The Operation Plan is to be submitted to the Ministry of Environment by August 1, 2009. Staff are prepared to meet this submission deadline ahead of schedule. A final requirement prior to submission is to receive Council endorsement of the Operation Plan. ATTACHMENTS Appendix "A" - Minutes of Management Review Meeting (May 28, 2009) PRE -SUBMISSION REVIEW Management Team Meeting of June 3, 2009 Prepared by. Peter Horvath, Manager of Operations Services, Extension 3446 Ilmar imanovskis Neil Garbe birector of Public Works Chief Administrative Officer -18- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 APPENDIX .+A Drinking Water Quality Management System �„uat�rd, Management Review - Meetinq Minutes you<' r<.Gr, Goal. comp _ Date: 11u sday May 28, 2009 Prepared by: Angela Pucci Place: 9 Scanlon Court, Boardroom Reviewer: DWQMS Members Time: 2:00 p,m. - 4:00 p.rn. Pa e I of 3 Attendees: Peter Horvath - Manager of Operations Services / DWQMS Implementation Lead ftar Simanovskis - Director of Public Works / DWQMS Project Sponsor/Top Management Neil Garbe - C A O / DWQMS Top Management Luigi Colangelo - Water/Wastewater Supervisor / DWQMS Representative Angela Pucci - Operations Clerk / DWQMS Project Administrator Introduction to DWQMS Management Review Peter Horvath provided a brief overview of the Drinking Water Quality Management System and the Management review process as outlined in the Management Review Procedure # QMS-PRO-009 and a requirement of the Drinking Water Quality Management Standard (DWQMS). Top Management reviewed the Town's .Operational Plan and all data presented as summarized below. All deficiencies identified by the management review participants have been documented on the Management Review Farm (SF-015). Aaenda Items Reviewed 1. Incidents of Regulatory non-compliance - None 2. Incidents of Adverse Drinking Water Tests Information was provided by Luigi Colangelo and also available electronically in the Town's records database -(S:IPublicWoikslRecordslEO$Water WorksIEW-OPS-017 DRINKING WATER QUALITY MANAGEMENT SYSTEMIDOCUMENT AND RECORD CONTROLIDepository of Records). - The Management team reviewed and discussed all adverse incident report documents, re - sampling and summary of actions taken. - Proper procedures followed for all incidences, results achieved and water quality adverse issue resolved. 3. Deviations from Critical Control Points Limits and Response Actions - No control point deviations reported. 4. The Efficacy of the Risk Assessment Process - The process was found to be adequate. 5 Internal and third party audit results -Top Management Reviewed Newmarket's Internal Audit report dated April 27, 2009 and identified required corrective actions, refer to Management Review Action Items dated April 7, 2009 (Form SF-015) and Internal Audit Corrective Action. dated April 7, 2009 (Form # SF-014). Twenty-one non -conformities and six recommendations were id"figd refer to chart below: GENERAL COMMITTEE AGENDA - JUNE 16, 2009 APPENDIX A Drinking Water Quality Management System AUR-ORA IUlanagement Review - Meetinq Minutes Date: Thursday May 28, 2009 Prepared. by: Angela Pucei Place: 9 Scanlon Court, Boardroom Reviewer: DWQMS Members Time: 2:00 p.m. ELEMENT # NON- CONFORMANCE - RECOMMENDATIONS CORRECTIVE ACTION RECOMMENDATIONS TAKEN Person Responsible Timeline 1 1 - YES -NOT COMPLETED P.H. July, 2009 2 1 - YES -COMPLETED 3 2 - YES -COMPLETED 4 1 - YES -COMPLETED 5 1 - NO 6 1 1 YES -COMPLETED 7 4 YES -NOT COMPLETED L.C. Au 2009 9 1 - NO 10 1 YES 11 1 NO 12 1 1 NO 13 1 1 YES -NOT COMPLETED P.H. Aug2009 14 1 1 NO 16 1 1 YES -COMPLETED 18 1 YES -NOT COMPLETED A.P. Dec. 2009 19 1 YES -NOT COMPLETED. L.C. Dec. 2009` 20 1 YES -COMPLETED 21 1 YES -COMPLETED 6. Results of Emergency Response Testing Has not been invoked as of time of this review. 7. Operational Performance - System has performed adequately. Water break rate declining (4 to date for 2009). 8... Drinking Water Quality Trends - Was found to be adequate and stable. 9. Follow-up on Action Items from Previous Management Review - NIA; this is the first meeting. 10. The Status of Management Action Items Identified Between Reviews - NVA, this is the first meeting 11. Changes That Could Affect the QMS -None Identified . 12. Consumer Feedback - None Reported -20- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 gppENDIX A Drinking Water Quality Management System .ur�oxA Management Review. -. Meetinq Minutes Date: Thursday May 28, 2009 Prepared by: Angela Pucci Place: 9 Scanlon Court Boardroom tteviower: DWQMS Members Time: 2:00 p.m. - 4:00 p.m. Pa e 3 of 3 13. The Resources.Needed to Maintain the QMS - 2009 QMS budget of $20,000 approved in April 2009. 14. The Results of the Infrastructure.Review - Condition assessment underway (view assignment). 15. Operational Plan Currencv, Content and Updates - N/A until Ministry review completed. 16. Staff Suggestions - None at this time. I Summary Completion of the Management Review meeting concluded the final cycle of the. DWQMS implementation. Action Items and decisions including assignment of personnel and timeframes for completion of tasks were identified on the Management Review Action Item Form # SF-015. All records are maintained and stored electronically by Angela Pucci (QMS Administrator), in the Town's record management system filling location: Top Management shall review the QMS once every twelve months. The next Management Review Meeting is scheduled for May 2010 and shall be arranged six weeks in advance. Please refer to the Management Review Schedule. A presentation to council is scheduled for July 25, 2009. Minutes by Angela Pucci Meeting adjourned at 4:30 pm 21 GENERAL COMMITTEE AGENDA - JUNE 16; 2009 AUIZ®RA Management Review Date oFReview: Ma 28, 2009 Pre aced b : tlmar Simanmkis - IT Element # I -Prepare report and Peter Horvath. .. July,.2009 No endorsement from presentation for council council Element #7 -Draft Risk Review Luigi Colangelo August, 2009 No Risk Review Procedure for manual Procedure Element #7 -Add reference Luigi Colangelo Aug, 20 99 Risk Document not infonmation to risk referencing procedure. summary in section 7 Element #13 -Include text to. Peter Horvath Aug, 2009 Supplies and Services reference by-law in regs. not referenced, essential supplies list. purchase by-law Element # 18 . -Arrange and review Angela Pucci December, 2009 Emergency response training (consider training not completed region prqgrams) Element #19 -Retain audit Luigi Colangelo December, 2009 Internal Auditors do, consultant to co -audit not meet minimum 10 until experience is audit requirements reached Element #19 -Arrange training for Angela Pucci December, 2009 All internal auditors remaining untrained have no training auditors C:IWINDOW%Temporary Internet pileAOLK221Manageenent Review Action Items.doc S8At5 - -22- GENERAL COMMITTEE AGENDA -JUNE 163,2009 AUR.O ,}�Ot{.'YP Gi4 ('OdGG COKi�tliLGt�/ RESOLUTION FORM GENERAL COMMITTEE MEETING - JUNE 16, 2009 ITEM #2 Moved. By Seconded By Resolution: 2. EDAC09-04NWCSSC09-03 — Joint Meeting Minutes of the Economic Development Advisory Committee and the Yonge & Wellington Corridor Study Steering Committee — May 28, 2009 RECOMMENDED: THAT the joint meeting minutes of the Economic Development Advisory Committee and the Yonge & Wellington Corridor Study Steering Committee from the May 28, 2009 meeting be received and the recommendations contained therein be approved. Proposed Resolution/Amendment (if applicable): CARRIED _ DEFEATED _ -23- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 -24- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 ITEM #2 TOWN OF AURORA AI1R_ORA GENERAL COMMITTEE No. EDAC09-04 & YWCSSS09-03 SUBJECT: Economic Development Advisory Committee & Yonge & Wellington Corridor Study Steering Committee Recommendation Summary from May 28, 2009 FROM: Economic Development Advisory Committee & Yonge & Wellington Corridor Study Steering Committee DATE: June 16, 2009 MATTERS FOR CONSIDERATION 1. Welcome and introductions of attendees No motion 2. Review of the Terms of Reference for the Yonge Wellington Corridor Study --Mr. Jim Kyle, Manager, Policy Planning THAT the review of the Terms of Reference for the Yonge & Wellington Corridor Study provided by Jim Kyle be received for information. 3. Review of the Work Plan for the Yonge & Wellington Corridor Study THAT the review of the Work Plan for the Yonge & Wellington Corridor Study provided by Jim Kyle be received for information. 4. Preview of the materials shown at the May.13, 2009 Community Workshop #1 and the feedback from the Workshop THAT the overview of the Yonge & Wellington Corridor Study Workshop #1 provided by Jim Kyle be received for information. 5. Update of the consultation process and agenda for June Workshops THAT the update of the consultation process and agenda for June workshops, provided by Jim Kyle, be received for information. - 25 GENERAL COMMITTEE AGENDA - JUNE 16, 2009, June 16, 2009. 2 -Report No. EDAC09-04 & YWCSSC09-03 6. Role of Economic Development Advisory Committee and Input Process THAT a 15 minute presentation be made by -the consultant to a joint meeting of the Economic Development Advisory Committee and the Yonge & Wellington Corridor Study Steering Committee, followed by discussion, at 6:00 p.m. on Thursday, June 25, 2009. 7. Public and Business Owners Comment Sheet No motion ATTACHMENTS Attachment #1 - Economic Development Advisory Committee/Yonge & Wellington Corridor. Study Steering Committee Minutes of May 28, 2009 Prepared by. Carol Clark, Council/Committee Secretary Ext. 4227 Carol Clark Council/Committee Secretary On behalf of the Economic Development Advisory Committee & Yonge & Wellington Corridor Study Steering Committee -26- GENERAL COMMITTEE AGENDA - JUNE 1 09 AuR_opA COMMITTEE MINUTES JOINT MEETING (EDAC - 09-04) (YWCSSC - 09-03) Committee:. Economic Development Advisory Committee and Yonge & Wellington Corridor Study Steering Committee Date: Thursday, May 28, 2009 Time and Location: 7:00 p.m„ Holland Room Committee Members: Mayor Morris, Chair, 'Councillor Wendy Gaertner, Councillor Evelina MacEachern, Christopher Ballard, Bryan Black, Kent Dinning, Angelo Giannetta, Andries Godschalk, . Ken Whitehurst Absent: CounciilorAl Wilson, Geoffrey Dawe, Michael Keith; Michael Levesque Other Attendees: Neil Garbe, Chief Administrative Officer, Marco Ramunno, Director of Planning and Development, Jim Kyle, Manager Policy. Planning, Marnie Wraith, Economic Development Officer (final meeting), Anthony lerullo, Economic Development Officer; Carol Clark, Council/Committee Secretary, Erin Smith, Student — Planning Department The Chair of the Yonge & Wellington Corridor Study Steering Committee called the meeting to order at 7:08 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Councillor Gaertner Seconded by Kent Dinning THAT the content of the agenda as circulated by the Corporate Services Department, with the following addition, be approved: . - 27 - GENERAL COMMITTEE AGENDA - JUNE 163, 2009 Joint Meeting Minutes Economic Development Advisory Committee/ Yonge & Wellington Corridor Study Steering Committee Thursday, May 28, 2009 Page 2 of 4 Notice of Community Workshop #2 (colour), including agenda ADOPTION OF MINUTES Previous minutes of the respective committees will be adopted at the next regularly scheduled meeting for each committee. DELEGATIONS None MATTERS FOR CONSIDERATION 1. Welcome and introductions of attendees Mr. Neil Garbe, CAO, introduced Mr. Anthony lerullo as the Town of Aurora's new Economic Development Officer, who is on secondment from the Region of York until the end of October; 2009. Mr. Garbe, Mr. Chistopher Ballard, Chair of the Economic Development Advisory Committee, and Mayor Morris thanked Ms. Mamie Wraith for her excellent work, dedication and professionalism during the time she was the Economic Development Officer for the Town of Aurora. Mayor Morris introduced the attendees at the meeting. 2. Review of the Terms of Reference for the Yonge Wellington Corridor Study — Mr. Jim Kyle, Manager, Policy Planning Moved by Councillor Gaertner Seconded by Angelo Giannetta THAT the review of the Terms of Reference for the Yonge & Wellington Corridor Study provided by Jim Kyle be received for information. -28- GENERAL COMMITTEE AGENDA - JUNE 165 2009 Joint Meeting Minutes Economic Development Advisory Committee/ Yonge & Wellington Corridor Study Steering Committee Thursday, May 28, 2009 Page 3 of 4 3. Review of the Work Plan for the Yonge & Wellington Corridor Study Moved by Christopher Ballard Seconded by Kent Dinning THAT the review of the Work Plan for. the Yonge & Wellington Corridor Study provided by Jim Kyle be received for information. CARRIED 4:. Preview of the materials shown at the May 13, 2009 Community Workshop #1 and the feedback from the Workshop Moved by Councillor MacEachern .. Seconded by Kent Dinning THAT the overview of the Yonge & Wellington Corridor Study Workshop #1 provided by Jim Kyle be received for information. CARRIED 5, Update of the consultation process and agenda for June Workshops Moved by Ken Whitehurst Seconded by Councillor MacEachern THAT the update of the consultation process and agenda for June workshops, provided by Jim Kyle, be received. for information. CARRIED 6. Role of Economic Development Advisory Committee and Input Process Moved by Christopher Ballard Seconded by Kent Dinning THAT a 15 minute presentation be made by the consultant to a joint meeting of the Economic Development Advisory Committee and the Yonge & Wellington Corridor Study Steering Committee, followed by discussion, at 6:00 p.m. on Thursday, June 25, 2009. CARRIED -29- GENERAL COMMITTEE AGENDA - JUNE 163,2009 Joint Meeting Minutes Economic Development Advisory Committee/ Yonge & Wellington Corridor Study Steering Committee Thursday, May 28, 2009 Page 4 of 4 T . Public and Business Owners Comment Sheet 8. Next steps A three day community workshop is being held on June 15, 16 and 17, 2009.at Lynett Hall, 16 Catherine Avenue, Aurora. NEW BUSINESS Mr, Jim Kyle advised that Whitwell, through the site. plan agreement, has provided $130,000 towards. revitalizatiomof Aurora's downtown area. Councillor MacEachern suggested, 1 in keeping with the Terms of Reference -for the Yonge & Wellington Corridor Study Steering Committee, that the short term priority projects and/or improvements which may qualify should be recommended as the process moves forward. ADJOURNMENT Moved by Councillor Gaertner THAT the meeting be adjourned at 9:07 p.m Mayor Morris, Chair Joint Meeting Economic Development Advisory Committee & Yonge & Wellington Corridor Study Steering Committee -30- GENERAL COMMITTEE AGENDA - JUNE 165 2009 AuRORA RESOLUTION FORM GENERAL COMMITTEE MEETING - JUNE 167 2009 ITEM #3 Moved By Seconded By Resolution: 3. EAC09-06 — Environmental Advisory Committee. Meeting Minutes June 4, 2009 RECOMMENDED: THAT the Environmental Advisory Committee minutes from the June 4, 2009 meeting be received and the recommendations contained therein be approved. Proposed. Resolution/Amendment (if applicable): CARRIED DEFEATED -31- GENERAL COMMITTEE AGENDA - JUNE 165 2009 -32- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 ITEM #3 TOWN OF AURORA AURORA GENERAL COMMITTEE SUBJECT: Environmental Advisory Committee Recommendation Summary from June 4, 2009 FROM:. Environmental Advisory Committee DATE: June 16, 2009 RECOMMENDATIONS ADOPTION OF MINUTES Environmental Advisory Committee Meeting Record No. 09-06, dated Thursday,.May 7, 2009 THAT the meeting Record No. 09-05 dated May 7, 2009 be adopted. MATTERS FOR CONSIDERATION 1. Smart Commute Media Release Event "By Bike, By Bus, By Car... We all Win!" No. EAC09-06 THAT the Smart Commute Media Release regarding the "By Bike, By Bus, By Car... We all Win!" Event of Tuesday, May 19, 2009 be received for information, . 2, Anti -Idling Initiatives, Verbal Update from Peter Piersol, Chair, Environmental Advisory Committee THAT the verbal update from Peter Piersol, Chair, Environmental Advisory Committee regarding Anti -Idling Initiatives be received; and THAT it be recommended to Council that the Manager of Environmental Initiativeswork with the. Leisure Services Department to fulfill the direction of Council to establish 'No Smoking' and 'No Idling' zones in the Town of Aurora. 3. Environmental and SustainabilityAction Plan Presentation Summary from the Manager of. Environmental Initiatives THAT the Environmental and Sustainability Action Plan Presentation summary from the Manager of Environmental Initiatives be received for information. - 33 GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June.16, 2009 -2- Report No. EAC09-06 4. Extract from Council Meeting, April 28, 2009 Re: Environmental Advisory Committee Minutes, April 2, 2009 THAT the extract from the April 28, 2009 Council meeting regarding the adoption of Environmental Advisory Committee Minutes of April 2, 2009, be received for information. 5. Extract from Council Meeting, May 26, 2009 Re: Environmental Advisory Committee Minutes, May 7, 2009 THAT the extract from the May 26, 2009 Council meeting regarding the adoption of. Environmental Advisory Committee, Minutes of May 7, 2009, be received.for information. 6. Environmental Advisory Committee Pending List Updates. THAT the Environmental Advisory Committee Pending List updates be received for information. 7. Additional Information Regarding the Environmental and Sustainability Action Plan THAT the following additional information from Gordon Barnes regarding the Environmental and Sustainability Action Plan be received as information: (a) "Draft New Communities Criteria" dated March 2009 from Region of York; (b) "USGBC LEED List200.9 (v3)" (Green Building Rating System); (c) Press Release — "Ontario Unveils Growth Vision for Simcoe Area" from the McGinty, Government; and (d) "Spring 2009 OARA (Olde Aurora Rate Payers Association) Newsletter". ATTACHMENTS Attachment #1 - Environmental Advisory Committee Minutes of June 4, 2009 Prepared by. Carol Clark, Council/Committee Secretary, ext. 4227 Carol Clark CouncillCommittee Secretary On behalf of the Environmental Advisory Committee 0 - 34 GENERAL COMMITTEE AGENDA -.JUNE 16, 2009 AU�QRA COMMITTEE MINUTES MEETING NO. 09-06 Committee: Environmental Advisory Committee Date: Thursday, June 4, 2009 Time and Location: 7:00 p.m., Leksand Room Committee Members: Peter Piersol, Chair, Councillor Evelina MacEachern, Vice - Chair, Gordon Barnes, Councillor Wendy Gaertner, David Tomlinson and Richard Wizemann Absent: Councillor John Gallo and Susan Walmer Other Attendees: Christina Nagy -Oh, Manager of Environmental Initiatives and Elm@ Stevenson, Committee Secretary The Chair called the meeting to order at 7:13 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the 'Municipal Conflict of Interest Act. APPROVAL OF.AGENDA Moved by Gordon Barnes Seconded by Councillor Gaertner THAT the agenda as circulated by. the Corporate Services Department be approved with the following addition: -35- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 Environmental Advisory Committee Record No. 09-06 Thursday, June 4, 2009 Page 2 of.5 ➢ Added Item 7 Additional information regarding the Environmental and Sustainability Action Plan from Gordon Barnes: (a) "Draft New Communities Criteria" dated March 2009 from Region of York; (b) "USGBC LEED. List 2009 (v3)" (Green Building Rating System); (c) Press Release "Ontario Unveils Growth Vision for Simcoe Area" from the McGinty Government. and (d) "Spring 2009 OARA (Olde Aurora Rate Payers Association) Newsletter". CARRIED ADOPTION OF MINUTES Environmental Advisory Committee Meeting Record No. 09-05, dated Thursday, May 7, 2009 Moved by Gordon Barnes Seconded by David Tomlinson THAT the meeting Record No. 09-05 dated May 7, 2009 be adopted. CARRIED DELEGATIONS None MATTERS FOR CONSIDERATION 1, Smart Commute Media Release Event — "By Bike; By Bus, By Car... We all Win!" Moved by Richard Wizemann Seconded by Councillor MacEachern THAT the Smart Commute Media Release regarding the "By Bike, By Bus, By Car... We all Win!' Event of Tuesday, May 19, 2009 be received for information. CARRIED -36- GENERAL COMMITTEE AGENDA - JUNE 165 2009 Environmental Advisory Committee Record No. 09-06 Thursday, June 4, 2009 Page 3 of 6 2.: Anti -Idling Initiatives, Verbal Update from Peter Piersol, Chair, Environmental Advisory Committee Moved by Gordon Barnes Seconded by Councillor Gaertner THAT the verbal update from Peter Piersol, Chair, Environmental Advisory Committee regarding Anti -Idling Initiatives be received; and THAT it be recommended to Council that the Manager of Environmental Initiatives work with the Leisure Services Department to fulfill the direction of Council to establish 'No Smoking' and 'No Idling' zones in the Town of Aurora. INFORMATIONAL ITEMS 3.; Environmental and Sustainability Action Plan Presentation Summary from the Manager of Environmental Initiatives. Moved by David Tomlinson Seconded by Gordon Barnes THAT the Environmental and Sustainability Action Plan Presentation summary from the Manager of Environmental Initiatives be received for information. CARRIED 4. Extract from Council Meeting, April 28, 2009 Re: Environmental Advisory Committee Minutes, April 2, 2009 Moved by Richard Wizemann Seconded by Councillor Gaertner THAT the extract from the April 28, 2009 Council meeting regarding the adoption of Environmental Advisory Committee Minutes of April 2, 2009, be.received for information. CARRIED - 37 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 Environmental Advisory Committee Record No. 09-06 Thursday, June 4, 2009 Page 4of6 5. Extract from Council Meeting, May 26, 2009 Re: Environmental Advisory Committee Minutes, May 7, 2009 Moved by Councillor MacEachern Seconded by Gordon Barnes THAT the extract from the May 26, 2009 Council meeting regarding the adoption of Environmental Advisory Committee Minutes of May 7, 2009, be received for information. CARRIED 6. Environmental Advisory Committee Pending List Updates. Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT the Environmental Advisory. Committee Pending List updates be received for information. CARRIED 7; Additional Information Regarding the Environmental and Sustainability Action Plan Moved by Gordon Barnes Seconded by David Tomlinson THAT the following additional information from Gordon Barnes regarding the Environmental and Sustainability Action Plan be received as information: (a) "Draft New Communities Criteria" dated March 2009 from Region of York; (b) "USGBC LEER List 2009 (0)" (Green Building Rating System); (c) Press Release — "Ontario Unveils Growth Vision for Simcoe Area" from the McGinty Government; and, -38- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 Environmental Advisory Committee Record No. 09-06 Thursday, June 4, 2609 Page 5 of 5 (d) "Spring 2009 OARA (Oldo Aurora Rate Payers Association) Newsletter CARRIED NEW BUSINESS None ADJOURNMENT. Moved by Richard Wizemann THAT the meeting be adjourned at 8:55 p.m. . CARRIED �c�1' Peter Piersol, Chair / Environmental Advisory Committee GENERAL COMMITTEE AGENDA - JUNE 165 2009 Aup,oizA yncoYe iro ynncG Goia n.r�y - RESOLUTION FORM - GENERAL COMMITTEE MEETING - JUNE 16; 2009 ITEM#4 Moved By Seconded By Resolution: 4. HAC09-05 — Heritage Advisory Committee Meeting Minutes June 8, 2009 RECOMMENDED: THAT the Heritage Advisory Committee minutes from the June 8, 2009 meeting be received and the recommendations . contained therein be approved. Proposed Resolution/Amendment (if. applicable): GENERAL COMMITTEE AGENDA - JUNE 16, 2009 -41- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 r TOWN OF AURORA AURO" GENERAL COMMITTEE No. HAC09-05 . SUBJECT: Heritage Advisory Committee -Recommendation Summary from Monday, June 8, 2009 DATE: June 16, 2009 RECOMMENDATIONS ADOPTION OF MINUTES Heritage Advisory Committee Meeting Minutes of Monday, May 11, 2009 THAT the Heritage Advisory Committee minutes of Monday, May 11, 2009 be adopted. ITEMS FOR CONSIDERATION 1.. PL09-054 - Proposed Demolition/Delist Property - 15387 Yonge Street THAT the report from the Heritage Building Evaluation Working Group regarding 15387 Yonge Street be received; and THAT the .Heritage Advisory Committee recommend to Council that staff be requested to investigate the feasibility of having the structural engineering report peer reviewed;, and THAT, if the peer review is deemed viable, staff be permitted to proceed with the implementation of the peer review; and THAT the results of the peer review be reported back the Heritage Advisory Committee for consideration. 2. Verbal Update from the Manager of Heritage Planning and Urban Design Re: Doors Open Aurora Update THAT the verbal update from the Manager of Heritage Planning and Urban Design be received for information. -42- GENERAL COMMITTEE AGENDA - JUNE 76,, 2009 June 16, 2009 -'2 - Report No. HAC09-05 3. PL09-051 — Projects: Reviewed by the Manager of .Heritage Planning and Urban Design for May 2009 THAT the Heritage Advisory Committee report entitled Projects Reviewed by the Manager of Heritage Planning and .Urban Design for May 2009 be received as information. CLOSED SESSION THAT the HeritageAdvisory Committee resolve into Closed Session at 8:00 p.m., to address the following item: 4. PL09-055 Ontario Heritage Trust, Heritage Community Recognition Programs - Call for Nominations 2009 THAT the Heritage Advisory Committee reconvene into public session at 8:30 p.m. INFORMATION ITEMS 5. Institute of Stained Glass for Canada. Canada's Stained Glass. Goes Online, A Museum Full of Windows. Press Release, Vancouver, B.C. May 13, 2009. 6. Heritage, the Magazine of the Heritage Canada Foundation, VOL. XII, NO 1, 2009 Issue • Drop Dead Green "B.C. Heritage Houses are Energy Efficient Show-offs", By Christopher.Wiebe • Future of Historic New Brunswick High School in Jeopardy, By Sheila Ascroft • Victoria Designates Heritage Chocolate Shop, Despite.Owner's Objections. New Strategic Plan 7. Built Heritage News, Issue No 143, May 26, 2009 8. Extract from May 26, 2009 Council Meeting Re: Approval of May 11, 2009 Heritage Advisory Committee Minutes THAT items 5, 6, 7 and 8 be received for information. -43- GENERAL COMMITTEE AGENDA - JUNE 165 2009 June 16, 2009 - 3 - Report No. HAC09-05 ATTACHMENTS Attachment#1 — Heritage Advisory Committee Minutes of June 8, 2009 Prepared by. Carrie Eastwood, Council/Committee Secretary Ext, 4225 Carrie Eastwood Council/Committee Secretary On behalf of the Heritage Advisory Committee -44- GENERAL COMMITTEE AGENDA - JUNE 16, ge09 AURORA COMMITTEE MINUTES MEETING NO. 09-05 Committee: Heritage Advisory Committee Date Monday, June 8, 2009. Time and Location: 7:00 p.m., Holland Room Committee Members: Andries Godschalk, John McIntyre, Bill Newman, Jacqueline Stuart and Councillor McRoberts Members Absent: Donna Smith (Vice -Chair), Lynne McKenzie and Councillor Collins-Mrakas Other Attendees: Mai At Nabhan, Manager of Heritage Planning & Urban Design and Carrie Eastwood, Council/Committee Secretary The Committee Secretary called the meeting to order at 7:14 p.m. DETERMINATION OF AN ACTING CHAIR FOR THIS MEETING Moved by Jacqueline Stuart Seconded by Councillor McRoberts THAT John McIntyre be appointed as Acting Chair of the Heritage Advisory Committee for this meeting. CARRIED DECLARATIONS OF INTEREST None r APPROVALOFAGENDA Moved by Bill Newman Seconded by Andries Godschalk THAT the agenda as circulated by the Corporate Services Department be approved. CARRIED -45- GENERAL COMMITTEE AGENDA JUNE 16, 2009 Heritage Advisory Committee Minutes Monday, June 8, 2009. Page 2 of 5 DELEGATIONS. a) Mr. Rocco Picheca and Mr. Antonio Picheca Re: Background Information related to the Building Located at 15387 Yonge Street Mr. Rocco Picheca, and, Mr. Antonio Picheca addressed the Heritage Advisory Committee to provide background information in relation to their property located at 15387 Yonge Street and their intention to demolish the building and built a new structure to be used as. hair salon. Mr. Rocco Picheca advised that the applicants, the Pichecas, have hired an engineering consultant, Devlin Engineering, which conducted'a general'structural review of the building on the subject property; which concluded that there are various issues to do with the structure. The applicants requested that the Heritage Advisory Committee make a recommendation to Council supporting the demolition of the building in order to allow the applicants to prepare a site plan application for a new building to be constructed which will be built on the same foot print and in keeping with the historical design and appearance of its surrounding area. Moved by Councillor McRoberts Seconded by Andries Godschalk THAT the delegation be received and referred to item 1; and THAT item.1 be brought forward for consideration at this time. CARRIED 1. PL09-054 - Proposed Demolition/Delist Property - 15387 Yonge Street I Moved by Councillor McRoberts Seconded by Andries Godschalk THAT the report from the Heritage Building Evaluation Working Group regarding 15387 Yonge Street be received; and THAT the Heritage. Advisory Committee recommend to Council that staff be requested to investigate the feasibility of having the structural engineering report peer reviewed; and THAT, if the peer review is deemed viable, staff be permitted to proceed with the implementation of the peer review; and THAT the results of the peer review be reported back the Heritage Advisory Committee for consideration. CARRIED -46- GENERAL COMMITTEE AGENDA JUNE 165 2009 Heritage Advisory Committee Minutes Monday, June 8, 2009 Page 3 of 5 ADOPTION OF MINUTES Heritage Advisory Committee Meeting Minutes of Monday, May 11, 2009 Moved by Jacqueline Stuart Seconded by Andries Godschalk THAT the Heritage Advisory Committee minutes of Monday, May 11, 2009 be adopted. CARRIED. ITEMS FOR CONSIDERATION 2. Verbal Update from`the Manager of Heritage Planning and Urban Design Re: Doors Open Aurora Update Moved by. Bill Newman Seconded by Councillor McRoberts THAT. the verbal update from the Manager of Heritage Planning and Urban Design be received for information. CARRIED 3. PL09-051 — Projects Reviewed by the Manager of Heritage Planning and Urban Design for May. 2009 Moved by Jacqueline Stuart Seconded by Andries Godschalk THAT the Heritage Advisory Committee report entitled Projects Reviewed by the. Manager of Heritage Planning and Urban Design for May, 2009 be received as information. CARRIED -47- GENERAL COMMITTEE AGENDA - JUNE 165 2009 Heritage Advisory Committee Minutes Monday, June 8,.2009 Page 4 of 5. CLOSED SESSION Moved by Bill Newman Seconded by Andries Godschalk THAT the Heritage Advisory Committee resolve into Closed Session. at 8:00 p.m., to address the following item: 4. PL09-055 - Ontario Heritage Trust, Heritage Community Recognition Programs - Call for Nominations 2009 CARRIED Moved by Jacqueline Stuart Seconded by Andries Godschalk THAT the Heritage Advisory Committee reconvene into public session at 8:30 p.m. CARRIED INFORMATION ITEMS 5. Institute of Stained Glass for Canada. Canada's Stained Glass Goes Online, A Museum Full of Windows. Press Release, Vancouver, B.C. May 13, 2009. 6. Heritage, the Magazine of.the.Heritage Canada Foundation, VOL. XII, NO 1, 2009 Issue Drop Dead Green "B.C. Heritage Houses are Energy Efficient Show-offs", By Christopher Wiebe • Future of Historic New Brunswick High School in Jeopardy, By Sheila Ascroft • Victoria Designates Heritage Chocolate Shop, Despite Owner's Objections.. • New Strategic Plan 7. Built Heritage News, Issue No 143, May 26, 2009 8. Extract from May 26, 2009 Council Meeting Re: Approval of May 11, 2009 Heritage Advisory Committee Minutes Moved by Councillor McRoberts Seconded by Andries Godschalk THAT items 5, 6, 7 and 8 be received for information. y -48- GENERAL COMMITTEE.AGENDA - JUNE 16, 2009 Heritage Advisory Committee Minutes Monday, June 8, 2009 Page 5 of 5 NEW BUSINESS Councillor McRoberts requested an update regarding the status of recruiting a new member of the Heritage Advisory Committee to replace Mr. Stan Rycombel.. The Committee Secretary responded by advising that the motion from the last meeting was ratified by Council on Tuesday, May 26, 2009, and that staff have been directed to initiate the recruitment process.. The Committee Secretary further advised that the decision will, most likely, be made during the Summer and that there should be a new member appointed to the Heritage Advisory Committee by the next meeting, on September 14, 2009. ADJOURNMENT Moved by Bill Newman THAT the meeting be adjourned at 8:35 p.m. CARRIED Mr. John McIntyre, Acting Chair Heritage Advisory Committee -49- -GENERAL COMMITTEE AGENDA - JUNE 16, 2009 AuRORN RESOLUTION FORM GENERAL COMMITTEE MEETING - JUNE 1.67 2009 ITEM #5 Moved By Seconded By Resolution: 5. BA09-004 — Request for Sign Variance — Omars Shoes 14800 Yonge Street — Unit 118 RECOMMENDED: THAT Council. approve a request for sign variance to allow three wall signs for Omars Shoes, located at 14800 Yonge Street, Unit 118, whereas the Sign By- law permits only 1 wall sign per business premise. Proposed Resolution/Amendment (if applicable): CARRIED DEFEATED -50- GENERAL COMMITTEE AGENDA - JUNE 165 2009 -51- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 ITEM #5 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. BA09-004 SUBJECT: Request for Sign Variance — Omars Shoes 14800 Yonge Street— Unit 118 FROM: Techa van Leeuwen, Director of Building Administration DATE: June 16, 2009 RECOMMENDATIONS THAT Council approve. a request for sign variance to allow three wall signs for Omars Shoes located at 14800 Yonge St., Unit 118 whereas the Sign Bylaw permits only 1 wall sign per business premise. PURPOSE OF THE REPORT To request a variance to Sign Bylaw No. 4898-07P, as amended. .BACKGROUND Building administration is in receipt of an application for sign variance for Omars Shoes located in. the shopping centre on the northwest corner of Yonge St. and Murray St. The shopping centre has undergone extensive facade improvements, rebuilding store fronts with a canopy walkway. The design has varying elevations and roof lines to, provide architectural appeal. Site Plan approval for the renovations, was granted.May 2, 2008 and inspections have been ongoing. COMMENTS The property is zoned Shopping Centre Commercial (C4-12) and Environmental Protection (EP). The surrounding uses include; • .West- Residential (R3) and open space (0), • North'- Environmental Protection (EP), Apartment Residential (RA3) and Service Commercial (C3) fronting on Yonge St. • East, across Yonge St.. - Service Commercial (C3) and Shopping Centre Commercial (C4). • South - Service Commercial (C3) and Shopping Centre Commercial (C4) Staff have reviewed the application and determined the following variance to the sign bylaw is required. -52- GENERAL COMMITTEE AGENDA JUNE 16, 2009 16, 2009 2 - Report No. BA09-004 Required Variance — Section 5.7; Number of Signs The applicant is seeking a variance to permit three walls signs on the front fagade of the Omars Shoe store whereas the sign bylaw permits only 1 wall sign per business premise. Omars Shoes occupies the equivalent of three smaller units., Prior to the fagade improvements Omars did have a continuous business advertising sign along the entire store front with ancillary brand name advertising. However, due to the architectural fagade design the new signs are not continuous and under the sign bylaw are considered three separate signs. The requested signs are comparable in size to the pre -renovation signs. All other requirements of the Sign Bylaw are in compliance; the sign area is 15.8 square metres, the bylaw permits 19.8 square metres; the total wall coverage is 8%, the sign bylaw permits 20%. Council should be aware that new signs for all tenants were erected in advance of receiving the necessary permits and approvals. Staff did advise the property manager and have been working with Imperial Signs to rectify theviolation. in total twenty seven (27) tenant sign permits have now been issued. There may be one or two additional variance requests that come forward for Council approval. Staff has been working with the sign company on an acceptable solution and is waiting for a formal request to process. ALTERNATIVE(S) TO THE RECOMENOATIONS Council could deny the, request for variance and impose the restriction of the Sign Bylaw. This would limit the number of signs to one wall sign. Council could approve the erection of two signs instead of the three signs requested. FINANCIAL IMPLICATIONS N/A CONCLUSIONS The shopping centre has undergone extensive fagade improvements. Omars Shoes has been a long term tenant in the plaza. The new signs are comparable in size to theformer signs. The increase in the number of signs is a result of the architectural design features. The variance will not negatively impact the surrounding area as the signs face the patron parking area. Staff is recommending approval of the three wall signs. -53- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 3 : Report No. BA09-004 ATTACHMENTS Attachment #1 — Site Plan Attachment #2 — Elevation PRE -SUBMISSION REVIEW Senior Management Team — June 3, 2009 Prepared by: Techa van Leeuwen, Director of Building Administration- Ext. 4748 Techa van Leeuwen Neil,Garbe Director of Building Administration Chief Administrative Officer J _ 54 GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 - 4 - Report No. BA09-004 YYe FgFi [! a ;S pig" a y g: ttR fi E PYA@R• P �S�l�s yzeP eeR @ SR e$ �z lasq v [a� pa I t Feb rtlg S Y' a �l 8i�g i66 I ve k1& pa Attachment #1 — Site Plan' - J5 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 - 5 - Report No. BA09-004 N a s rn N "3 o cv o p 'y r rnn cs OWN X C ..., W.2 ........ ip N k: ItQi 00. �� r{ � t 4 E e CL a O s w o a AC U LD o MLD �o X to 1� z z� N Lu LO ^S% O 2 Lu z = O a m is w iS �rW/J n y y zaSZ v, z 0 z 0 LLI a 4 N- R1 a 0 w o a z HIL MCC r c* d. W a Z~ jf w � z rc Z W2 w. v 0 a 2=- Elevation -56- GENERAL COMMITTEE AGENDA -JUNE 16, 2009 AuR,ORA yowreyoncopy RESOLUTION FORM GENERAL COMMITTEE MEETING - JUNE '1.6, 2009. ITEM #6 Moved By Seconded By Resolution: 6. CS09-010 — Council Pending List RECOMMENDED: THAT report CS09-010 be received for information purposes. Proposed Resolution/Amendment (if applicable): CARRIED DEFEATED GENERAL COMMITTEE AGENDA - JUNE 16, 2009 -58- E g ITEM #6 GENERAL ��1ITTEE&qh ff I OdA, 2009 AURORA GENERAL L COMMITTEE REPORT No.CS09-010 SUBJECT: Council Pending List FROM: Lucille King, Director of Corporate Services/Town Clerk DATE: June 16, 2008 RECOMMENDATION THAT CS09-010 be received for information purposes. PURPOSE OF THE REPORT To keep Council apprised of any pending issues originating from General Committee and Council meetings. BACKGROUND. Attached is a list of motions and directions from Council. The list supersedes the May 2009 list and is intended for information purposes. The text in bold represents changes in status since the last distribution. All outstanding matters originating from or referred to an advisory committee are identified in a separate pending list. The advisory committee pending lists will be circulated with the respective advisory committee agenda for consideration. ALTERNATIVE(S) TO THE RECOMENDATIONS ffi= FINANCIAL IMPLICATIONS None -59- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 - 2 - Report No. CS09-010 CONCLUSIONS That CS09-010 be received for information. ATTACHMENTS Attachment #l1 —Council Pending List PRE -SUBMISSION REVIEW Senior Management Team - June 3, 2009 Prepared by. Cindy Janzen, Manager of Legislative Services/Deputy. Clerk ext. 4297 Lucille King Director of Corpo fe Services. Neil Garbe Chief Administrative Officer, -60- C A E E T OMMITTEE AGENDA JUNEF 16, 2009 ATTACHMENT 1 a m m � a o 0 m N $ 0-0 v a en m ro. a a ma �s> m ' LU m O O > CL a. 7 H x w O w U) ti N 0 N U) U-U-K AGO' O N L L O i c' a. Lur O 'L OC._1 O O LLw m >� L m 0 >, @ sL m O m >, @ 5 m O O L >, @ >. @ cG- ti a ra �cc` UU` - UU O EH o'w �0ow c m -fit c o= •� a,o8 0 L O.fi V Q 'rn O cm > rn o m rnc�mti.o 1: vi:ao� °v E m E E o° c J O '�= .T =! a) E 'O U) - - H' N (DU - 1�a O (D,�- a) w " a) -O d) T =_ C "O @ a) C O C U mdV cO E O a)vU aCNc'JNo 0 ° cm O o > m m�O ° a) m X a) @ ULL O m m U— co m m3 m0 aa)�m E !E umoE i ) a) Z O a) U a) m O9m O > >y . - ZNJ > N0)0 m N ObO N O OCm O @ U -m'-N NC KJN o a) 0= A N(j . c m UC > °C O E m C) -'d (D o a) a) O > QLamtNraT��j]. CD O c'U .00U@ �.- p °.0 dOQ CvVLCL) c(D co@ E 6 mcc°Go°Um CyOCO �m OcE Om o�c@.O -°CO°m 'am � (o Ua , (U 0 >>O UV C 3 O EN U >E a 5s-LL C � m ?n a) @ a) Om E E3: O.o E C c vo m0 =a� o� a dE 000woo= on oc—aa)o o a Q 0— @ 2 .N o) U o U oLL U° h 1`. n O W W o - o- W o 0 ql o cp a o ti c om o M N N O N N.N _.._., O N N O (U (NI N O N N O N ' N ' j LL m OCi O m a) a r m () r m a) r m a) .--. m m m a) m a)ZLLL �'. Z Z Z- - Z� 7-y Z Z Z 0 a' J z� 0 Q Up a E T C MITTEE A ENDA -JUNE 16, 2009 . - O C O 0 0 fl 0 f] 00v` w - wU wUz w LU wp0 woM3 d 0) amc awc a0)cc Q 0 Y 0;d d Y 03a�i.. d Y •. a)0 U 0 tq C O d) O S 0 O. O. 2 G ,U •V •v •U N C...... C3 GY 7 fx.1 U. 7 m - s c N ^� G OR 7 s C d o i-' � O y O D s C N t N a. � . .,L„ S zz 6 N 0 0 N 0 Y= t O OM. t7 �.. •" p O 16_ p _. p. m 2i U - ~ U N `'> Y N N N .0 O E 0� U O w- N L_ a c O N .O N' s .� N uY- 4 6 .0 Z >. m d E i N S C Ow ro '., O +"y Y N O N G i- 7 Z� N N ?� F E 1`0 = 0 N N �O - m E O >' ?' ,L'' U T O N _ O .d p '4 •C R t1 y " d ro C :_ M ai N :w 0 O. E -O _ U 3 C ..O 0) w N ''�' O O- � .d0 E CZ Cn C0.1 0`� ,pi 0 a c �'mE °c.m aoa roamy¢YR �taE°m3me�ips`z,Ot .pN.oE0 'D c_D_N No2-0wMa o":E12 cpi 1°•m..o.mO.tty y 40-p`U ms T > Ydoc p20 m�«° t•r8E m "- 'O p O. C. N L O- t y a N Q ro p ro 0 E C N N R s O Y 01 N w O m O Y Y N E NSF, ro S ro O l0. E N G N= U M O rt U O E V 7 d m 3 C ^p a S C V' m- N N '� m S c O �!` N N N m a_ N 3 y s Z'c `.0 pp.'m E m O `o N O'O ro 3 y > m +. 'p .M yy i E 7 m m U N N r. w: S Cn T N .: r �. N O U W N w p W O ` CA O1 �O cS [A pl uJ N O i C 4 N �E s 0 0 t6 r U 0 CL C O U d `� .S+ O� ,O N 0 :d mU '- m C O U td v O C= E •J C 7' C 'U C U N O) m U v 7 n p m c c OU O C O C d :�+ G O N d C O c N N V O N m oj0 cG roMcmoov ME o'er'°m0v& 00oc oo.o� aro.ro�y O E O 0.�ro0 n 0 U`2 ..tea Uro EG)x`-U 0.2 O U�U m y. E V M. 4 N 1n tC] O� 4� OU OU p� CU O M 0 0 0 I t O N- O M O ILO N r N � N �- IN" M L > N In > - '00 > t00 (D N CO D K Z .... Z`. Z Z Z Z w ry ¢v 0E a: E K Zr 0a U p Ln Z - -j 0 z r Z U a. o Z w a J_ U Z. 0 U r w m V) F OMMITTEE AGEN L w O 'L A t6 0 N G G 0, a1w p O O G 1, ul- � 3 � U E �.m o ` d . t 0 s = `0 0 Td o w 3- m p ds O� w w N O C t :0 0 00 0 o ac-�"` v�U G1 w- O_ .w p N V) 0 0 w d �. w N :0 E Vi O O.-. Z E 'a NFL N a 0 0 0 0R V N w .-. W L 1 c c s a 0 com w O m Q °�Ewco�z v 0 0 U 0 o N N C1 [Il Z )A - JUNE 165 .2009 H Z F 0a E w Qn w z o Q) F Z' Q w IL U. U w cl E H T S T ITTEE AGE VDA - JUNE 165 2 rn o C N Q io Qoo N C (6 C m 4) O 0m G)-O (D Of a) Q c0 N 0 0 o o N N O O b L O � N � C � O Q -a� 3a v-N m N a m O L 0- O s m �M�m a (D m rn E Y m 0 N 6 a) m COS c'0 0 �C\l Y a c fu mmb0 m� n3 ro m — O U -0 > m N c oy �mN0EU t amw co3 m p �5 2 m . (D m m o C) U/ 4N/ >M N f0 W U .mN c 4) 0 (D (U m m0co0mc�`i'3u� (R l9 VJ U— c c L c rna D)U) m `p �- m ., mmmm OOr of C� N CD 0 N O N � V m m 009 C zr 9.a F- w a© it MITTEE AGENDA - JU NE 16, 2009 O oo N m U LO o O c (D w V U m O - O 0)" N O w O a O C 0 .... 'c C 'u }- N O r ,- tel 4 C Ja15 �QQ R�w3 F c L.0 OU K o O �' w O 0 0 43 N N L m J c O E O v U 4 U -b o o `°to W L Vo NC6i° N y i. O' a) A - (a a }UC OaU� mO+ mU � ON� U.O 0`N � NO E 0•CN0. O'U'm .T OLm0 .O j N �� d p NNOy Oy..0 L L 0 d C O) Y N N N G N'. 0 r-'O L m v- �' m E .O 7 ++ L C N a n U aT CD O Q -o C W � (L > s 0) a , C �. '� . 0� y. c O N C O O 0) O@ V a' O. (�1 i F^ . O. 3 C O O V N C N !MO fl. E> a- .pC N Q L n p O �iam� mvi �.a �o.�qn O.a a _0C rr— EC'a> •M ww Q O N in - C m (6 'a O .cam W m N O m- E U 'O .... p m 'v C N - fn 0� 0 0 01 C >r L C O 'b Q O m tlf Q j (D 0 V- w U a O U C C C O y l0 [�6 ..L. E E d r- U `.^+• 7 E ?�' C y., U v E 'OO. E. T a U iY c' U w C d y O O F- O O O E v R O an d m 0) .O -o O- 0 .m - E - a'ni m 0) ,�- O O O.L U ,..•Z3 U O 0) U m :i+ N fD A N E. L E 0) v- L....L 0) l4 m E N N O m a V/ « O = O i 0 E N i_ N. w� w N N- C O O'.fl L U -OJO O 0) ~ rn N @ N 1--0 - •-•a-• F- N' a O •.+ '� L Q R '�. E E -E `� G Q `�+ •U .p E ms_ . d a 0) .c' 2� F: �& 4 U „p--. 0 F- 0 7 E E Q Q E c> F- (n u- m< m ro u, a ly m m LL Q m 0. U) a c E m no w m m Co zi '7 Q N G r (n m . O 0) 0 UW 4 E o I E rn 0 d m m poi J m a (D C6 m L N' m V O i U O N C. cq W Q Q MMITTEE AGENDA = JUNE 16, 2909 o u' ° o.= Lo m-o rno m m w c c m 5E °a2 ym �3°.3c ��. a° E. ° O In ` V.M. ,�. •S7 =s O O T O c N a) G of 0. ° O R W h N N E °'-- N 3 IO L w CL Y. �'O E y° N L -M µ mm 4 °c. °U� w -w�'a µr- a0 m m M °mwm m ° sRaQ. �L r mat .dv �. 3o0-'oD) ��c E c m y y 4) O N w W m a)3c °rn ro`'o3� =TEsf.3.'. omp E �.oem = owL oa3 :oRrs 'RcE vyo . sF .g °m Om ,Omuec3 c O .0 O FuE L Nc° CL � E R 2 2 m mUm .wrn 4 O c C m0 O O C fn 0.0 O O m m 0 Um O-'O ° 0O. F Z O C9' F- z Q z., z w a J U Z D O F- IL w L] a E E T A R MMITTEE AGENDA - JUNE 16, 2009 d � c � c W 'E N 0 46 0 C '8 N N N W •N m a7 y V O D C p D 2 N Uf u C C t, � C •E > try- 9 C C E .� a O? ° U LL ~4f O O] ACmE.0 NUu to 7 y V 2 L m C Lm o Y C) G C' CL ERa i 5 �ao �22 aooY o "N �o rR mrdOrn mi- ca rn� do •R B C YO. N w� to"L" LN a•' C — t6 d N 'C E. C '°6 N °2 CL daam.aro ca_�d° .`v U N f- -J Y ft3 IA F I6 F d N N h m L O L 0 L L O m N N O Q N 0 C) 7 O LL EO • U � m O. I � d b O i — J tit N � y C la c x �ma C N . N 3— MLO N o U m TN ci TQ1 Ri w G N W co d TTEEAfEljD -JUNE 16, 2009. o o CaYi�F-°� moo° ) . 'ro C 3°m u, �aio O Q N c O T a) O U - 1a U > N N c O N - d 'O j p N J ro L V L ==• U a) V) 'p R £ -2 7 R' a) N m @ a W E .O �U OOOy0. OO,a) U/J a U � N O.w a R co 0. � F- N CJ � �'Q �. W_ w co r ro 0 C6 . 0 0 N 0 N (0 ,0 a7 Ia ro a)N N p U O_J a)Y o o o a) o 0Za .� 0T00 oa)0 U Uq t� UU)0U) - UU)Q . w m U S a) a) �.�uroi ,x- (U a)Q� N> % U - W -q.. O N- N fu N m La Oc U w d- an. ui 3- m E N o -m a)D.� vQ 3 a o ',rn omuE-E U9 �_oQ rn C .0 O m ca y4^,.. O CDm m- cU !L '- aY UU U_ 0) Ow V) c p..� a) N M Qo _'o J U N V Y ro 'p a) L G o c 3ro .0 ro C �ma o E wacr> ° a> � 9, U' R m w°� �Q a o m 2 a Co >, o m E.a)i W o ro� w o Q s m m �.� c o U L Y :. p -'C N i w N A E .y, a) c a�.-0 N. a) p c 'ro Y -� U a c ro m ro `O o--O .m (D N L O Ry aZ N' N W O>- Y' Q.m� Q a) 2i .fa c o E� Q Q7 ro Oy c tV •4— O w N >.U) c c N a) a) p p U rn v- _ N 'O -r Q O m'ro a) 'O 4 4. o. ro ` a) r y'�wT o cm timo y a m na �E d�aaU'Oo - Qn Q9. H= ¢N Ta =Q.`� <Eiaa 0. F ro U h (6 w p d B O-' E 0 Eo ti 'Q m �. �,.- (D S c N a) O U a) t0 V O C CO m cn a o � 0U LO9 r [p J 0 i 7. a) 'Q CD n U EU 'ro7 [1 a3+ Q M.r Vi W IL of Gc (p N tO N N M N r 9 t7 9 a0 W op 0 N 0 0 0 N r 0— - ry a) T S M 1- IL w Z U o< w z C A WTTEE �4GENDA -UVAW- t6, 2009 ro N C° O a)N N O d CO M •E O E Y C (6 o = o E (0 N NO° N O� �N > O O a) 0 N'4.'C} L O Nm UE O EO ' O naic m v N acon 0) m 0 2 E O N 0U ID N ..•�-�QC- Nrn _a ,cO @ >c w "O' FN Uj - U L° O D"O O U U O F U a M x x w z V � w �a0 mew N Cz O U' 0'Z Q. O U Q� a w I I m �Il in c7 c6 N N N U O m U `� N N �� o O°Ly Q ..�� .O N . L_ C 3 O O L C C x wE N E U"°9 @ j N m O U@ O'mUF- �.L-.-6 N m U N y.O„w. s N o VI..N.. .xa Q a c W c N m f/l C EO U O> 0)0 0 s N 'O - J -c a)N @ O a iU F^ �U°.>, O.�EY opa' NN °'C)w G� U O a)C. N N in N E w w N O 6" N N C 2 N� o o N 'D N N' CL W C) N 02 a c. > �.O'>Qm N o° omw mQ .. w o -' �0,0Mm�@ m 1 -gma own Via. oN o ° L s o- 0 N �l U - w � c E m N E mU o m co O N I m w U N °O O L O Q C w � L C N U a 0 (D N U -' C U 0-L O N' p' m N- E O (D O 0.0- °. 0.0 c ° 00 L j 0 o O @'o c .. 0 m O@ n 0 'i7 a "_' U U m c .- c U w a-O '.�-+.w E N O U `O Q '6 N f ~ .� L" N in. ,O_n N- Q' �-U N Z m N I- D - 0 T I- '. 2 O C J O z m N O O"Q 2 .0' 2 0 a) F- C] I- .,- Q CO N C i- o sz N ;m y. E 0 -C N d OD O N O W 0 - 0, ._ N N.O ._ 4n N -0 LL. dO O �C O.' @ L U 00 O C m 0' Oc v-- U o o U flp� ) a) va0 a o N m acim -0 LL o o _. I U - Q-vi._ m c aEi 10 � o 1>' ?l c m rn U U 10 Lm, UO j, N>O ° 2im O ° ?0aO m�O �n - °n ° o@o wE pU - e�Q Ns WU�J C7 o o .dyNy q�aU >< o oWE �.�� coY N ai OI-0 W U)N oIL m y m C o N a yti c G N c V) U U) 0 C ®M M TEE AG NqA - JUNE 16, 2009 m a� �a) 0 3 0 m 3 mQ m m O U - O 0.0 0 0 a.'La. 0 U O m a) - O a) O O "0 w O y O y - UU) U(n Ca Ufn❑ -0 0) - UCn - N N V! 0 o U 0 a Om x COO t.N,., T) O o o C G E T 77' wLa! O.0 IIII0_ 0-mo m Ca nx - 0- . 0CL- m 03 Q 0(D• 0coQV . . U O NUU0 a) O @=N 'ya) E ) G0O N @ L N (n �O "m 01 -N N C)�. N c E @ C N w C II C d r C 0- N m N N W E .-C.. O y r� U �-.w — (� r t@iJ m-='m N s w N o n o�� `� :�. � .ro N c (D m o v ai c m m v c U. -_ moaoimN ocmi U o E _o mumiamm E �mII -oo�-m w7 Ev C U m� m '� �� .@ ° m m¢ C.:� �F N N u ....O '@ O O O L v m O a1 @ n -3.'^' Q m C O m U 0 E CD b m m U O a1 d '� C N a 0 N O O m G O O O V/ U 0) +'C+ II 0' Q V Q m m 01 m @ 0 ao U¢ 2 p •�� rn Q . E S `p 'E a>' E a) S c N w 2 0.,-; c O' ¢ h c EU rOa�Emroa�dtn rmE�ol-UN.3UF Efl.� rw3cr.QY o .. a _ m p p U Y -�N (D'E N E a w �,, Q T a E CL 0 v« m z� o @ o o� w ou 3U�a,�r 3 c N G N N m 4 aEm�� co v ro m N N w N W 0- C7 vim. x'u... - N e- 00.' �U O V' - N O OJ c� 0 V 0 iq 0 (j N c O O O O O M ; > 'o> ti 00 U � C) C) U U G NE L C N � F.. W to .o z >.,w a '. .a Qa UJ a zr oW a0 z Qrq 2' a ..J U. z: . 9 U w D*ITTEE AGENDA - -� o m O O � N }, w C W j 0 - 7 N O J NU fit, L J Q.= EL ao S o.rn UpWc1 Ono m u � 2 . 0 O O U O N O u U U) U Cn '> O N U Cis- s Owr�+C. r- U � m a -0 04: a 0 0 i T O�� 0 y m N 3 E a N C•_- a d C O L N L 10 16 U/ N C in o .� C .r aN C._ to .II V U L> a R O i h _= ti () a V O L N E= O N O L �. to CL CL O O O.U.. EU 3: a p 46 .O C N i p o O .,.. O O Q. m` tD °aye N N N ¢NELa �awi?w> m0�waEi0 ,V C Chi N �2 a E E w' m O d N U_ O to U� p= 3 m O > O L m U >. L O) Co a N Y N c�cro sE m X c CL. — L C Ede a N CL ro 3 tv z w ` w N N In Ln O OO Q1 O O O N N tT O In U U ME 16, 2009 E. w �1E a E m a w� CO TTEE W.,g GENDA - JU Nk1 , ,?Q09 El C. o o o0 N roN pN O O N O -q` U CO o N �O ((0 U U 0 0 3 � C) D 0)Lf 42 0 C E n.N a) E aa) a) E .0 CO.'C 0 (a 0 - - a) U - Q U a) a) O O a) a) 0)Ile`o D' � F a F- u, cy, V IK E N N N N N N O (o _ oo ro Ce Co .ca. .. ON OCD N - N (D @ d) ro Q@ Z Q @ Q - c o m c ra m c ro o .c a () c a) a) LLU) LLU)0 U-(A0 LL(40 LLU)0 - C N a)o rA - O U c dj y V y C= C ro O @ 9 o °am (D�' a o o o c E >C NE _ > ` O u (D o (D a). 0-C U > 9 0 a) N O .p C •D - U N O] •i C C y .�+ Q i .N C -p 1] a7 O '(] 'LS .�w-Q^ a) (aa) Cn 'wC—. N C O LL O) [A 9 @ r'C-+ �. C C C .--.. @ @ 'c w L N C 0) C '(7 (n . `o `a 'U N N .� u v, . p ,� a) E .c o. q O o m" a C�. °' m. c LL. LL o -p >. rn . C Q U o N ?i .0 .N '�) U U Q O U N, Q L a a) '3 to N W O V! O N Y M @ t� 0) - N Z v�ro.a) L�. N � 0, c - (� a) e a`) E O U a) a(D m (n 9 Q � o V% a) U-"i ro � � N ace ro' U C as O `oE. ro N .@ a) r Lb 3a`�i Q U �inmwms�c ice-+ @ O.o� a) E O ll' Q0 0 a) a) @ EECn i) N U ap+. E O C Q F— U @ a) C. �— N C E �— Y N w 0 �_`o in O N 2 o s.c ya N Q Da c E S (6 O ._ O Q Oa^() S C C > ros N Qcu 2_ a) Q... M V Q I^•=' Q.O I— O F— > LL U I- @ (a E— Ll 0 U LL V F UJ O M - C o C a) I a) o f a) N E N p m F Q 4� >, o D o .. CD co E(�. cz Q am rom V C7 3rn a m - O f6 V c Ec o � .Lo E Sc @ > C7 g -0 _ (D c N Li I Q) C O N U O '� L;- m. O N - LL[a 0 o _ t 0 J.� . ro E a7 a) m@ ro a) t I— CO a O C E 0 Q m v) m ° 0 LX , mLL Cl) L1 LY Cn U) O. > ll� (C) N Ln . C4 O N CV o (D O M M - O- n r r W 0 O N CD N N 0 - N O N O - N Cn - CO T to Y T r a) 0 (D CO 0 cNu tea/) LL lL 0Y Na) LL IL eFr.mm H w w MMITTEE AGE " - JUNE 165 2009 o 0 m. 0 0 O O N N N N N C - E O_ E a).E 2 m (D 4) m a- m 2 fl ANY. m 0-a) �oco YU >C.(c>� oaOAE)_cU -0C --L-NC aUL�) J wO .s pr .OUtlEro3O) . opw0roO+ ro a)O _0Qwc - E J(D QO OC O mO OoO ro p�oNq c > ) 6p '.ao) a°'U> E)mE cq N( W a) Y°0 Q ° mc7 rX o o u D-,w � 0) a 0 nc0)= C Or�a)@O 0—(D ) 0 = �.NQcNwQ'3) p 'ViO O . �U aN W a) . Wa) m O a) O (w % d O _N. T U) O a) \ QONO0 U Co'm(6 iN CLa " �C �Nj @, C Q) QLL' + N U.O U CO amcQ� mm N N m c N N W 'x '> O d O p_Cw. O E a) E N4-w'O '9 C a) a cu v, j O E`er - W ro 0 N 4) yma�„mNo NrocW �Q�°9' ti.E.boiUcO�c�ic-� � 0 Fs oa rnN msoF U.. c _ _ pro D.-m�a�r•��mv,N c C .y� rn c s- � Q U ro i3 Q E'co 2-O O.. G. 2.'NN Q� E -p'O ..O O_ m � 3 O L.O SO of C.00C�O__C°NE ` Q 3> > Q 2Cm.LaOm 2OOSTin Q @ m om u) m F- w I- m an d m- m m 0 U o l- ._ � r._ z U E r Q o Q) - _ C O O U U N C O C 0 LU U U c n E a (D 0 O - c r w O .o. cmc - o� I 0 p N CD C _ o 0 u - - oiU� IUi0 r'S O N CO C) O O O O C� 0 6 0 W 0 0 N 0 N 0 N O - - > o N m o L N C mm C a 'E W ;> w MMITTEE A C gNDA - J UNE 16, 200 0 0 N O m c �_ 0 m c C .�+ O� N o r a `' p � N E O h U 0 u m(n U mm C.V m 2 a @ Z wri-- LL L9 0 W' fn W 0) . O m m N O @ pl yc O a 'aYcei°) c mo o v4c m� UC rn C00O O OOm�i0O>O 00 E 0oa) QC O O O m 0 ro oo Ov d m o_� wE GFO M-Oa _a) CD � p �C a) 0 nd [ : O (n L ma) O a N � E}C l p Em a iL cm a) o } E w NO COO Q O @N .- NN pE >d ac Yv Ea C m aA mN° U N • N p �v O O ymN Lc �O� a00 NQ m o o U, iN x. um'3� m m E'E a E E -oc LL o o� cC =af iC o p0 W. E r 0. AoE a 0 V(C o CL ID' E±mOC .,@EC,S.', �`.•.-mc�-.. tmmE YE E = C�m FYa- 'ENac-) cu N Oboa •U .4 @ �— O L i^ LL. OU f�J SC.+ L E h B O h [6 . 6 CL Li m h' U CL w c0.1 CL @ O) m. h co p o E ro N c p.3 E U U U i @ �LL a E n o @. Eocz en co E O O E N N @ m UQC9 - @m O In p N _ _ 4�y m p O 'm O p a y � LL ;m C m w �m aE E 4 p 3 O o f o co u. U M co m O N r . Lfl �. N O m CS o 0 oU _ N N N 0 N 4 cc N LL Dm LL u E C MMITTEE AGEND C 'C CoF 0 aN..2 m C CL N N N« O f7 Iti O) N ,V f1 V> > 16 IZ G . N N .- O. V 0 i m 0 N N. N0 .0 i O nor O N CLM- d �E v _w m m v O a U E m c 0 0 o aai ,.. d9�c a...rn ❑ m m. II Y m C E ym.N3crn«0 O E O- 9 O p E R LL 1- IL C"L U x�- N i N. - JUNE 16y 2009 - 75 CO w: H10 Q-9 o E (7 E s �bWITTEE #GJgNDA - JUN 10, 2"9 a I J q p_ O C E a) CC,a NO L)_ au; @ C a�q'—• 0) Y.�O p a 0 N C N a) cl to O a) C W O 'C O �` Q. N O 0. — .0 CO U ro I E N N U wt D W U- >- a) �i N �. 246 J O (] @ ) Umo mm'� V -0 -Ua)i �a �t) ° U QB LL U( o a)Cri o to � N N Nf- �[ O 0 0 0 N N N LL,Ud LL UC) JU0 a O.. t0 C 0 0 0 (D O U- .• O N O w cow mo �., oa o.E°'wi) �ro roQ C to p N LL .c. LL -o: [6 p 6 7y w .0 c 0)LL �. O a) C ": roa) E 3 U LL O) 0 0Eoo cE -U U �-• .A N c o'cd cnzo C 4) p-.0- +L+ N 0. M. Of9oLLrn C C C N O U w- .O A a) -O U . .~O -L" U @ c a) m @ 'C N NCO a) a).Q -6 U 00_a) + f02 a) ` `p=.O U, O - O O C1 @ N Q @ N 0 Q C U a) .L.+ C Q a 3 a)@ ,y O L Om�Un UU Vl ro 4) C C E W»..a)a@ N@ O a) @ n` N . 6U a]) .LN �U0 aC@V a= o o o b c u/)a. 3c.+ c E E mCpa) E — NE -�� 4) 0 oa FV �Qa 0) N 0 (�2 O O. Ql C (i0 O p c E 4'@ S N 2 N O Y. Q. S N O T Z m aa)) (0 o F-OUc4.O O r0_N a)a)aa)) a- N rUo<Oa 00)) LL 6 C O, I-LL—C) .ALL N E->,.E 3 N lC0 F-Oo0a: y 0) N r`0Ei m o z E N C V p (D {6 c " m. - C 0) C a) U a_W m U Lo a) a) O 2 3 ai 0 Q• d p 'c@ -> a)LL 0, N U rn ) >, U 00 N .00i UQ U O U O 'r' O) t0 co� � — O. mC) c � aS cn w 1q o ro c E ao C) I m az Qa .a U)'c - ) n-rop o-00 r m u) ULL CC .J =. I a) LL cn cU 6 mo O - N. c a) O U Q ooc�a'0U - Z 00 (U cc a) . O.c a) - p(D@ cOLL c U 2 q))U @ co M U U LL () �- p- — m — Z •o N 0)LL' 4. I� U M. LL Go o m O r O O O Q O O O N N O U rr 0] .- 76 w .... - Co u DI KMITTEE AGENDA JYNE 16, 2009 . o.. <9 U) N J y p �U CI c O o �U O O co W QLY W ol$O lu C W LL C W �' fl.N W NC i wN 3 0• wLo . J �,. O CL U La a. G; Jr0 O.Q. V) U' 0. (L 9 0- 0 -JrL y 0UUo4 CQ L).N.rus o3—z 0U-Nhu V" 03- 0UJIO41 -iL i L Qi y m Q% J J N J J U) m y Da) 0' C CD O (D 0 ao d y� N s y m >ya a) e N r a O Y y N O y T ' Y 3 y O a LL N Y 7 > o am o Q yy v my a 3 cm cL oV o li 0 m 0rooLLy CL aorn+ (n y 0 a a) 0a O. N O O 0 C y N U ,O . . a) d- yO a .O =NwTU'o y > C O ay�o G) 0 t! ' ima a� cyaE o �mc c o 0y0Uw . U•'y0.ca *wOCUao CL U wo m o L . L. O L ao-i O N d r+ � a�o_ F�N F' Fc d oL mL > 't cU0' 0a 0 � SCL CL m U) L FV 0. QCL to 1 � n Y qk m c U W a v L L _ LL a I O yp LL d am y m U V 'U ) m m r Xk uL - C) cty) U (Y.1 Q1 N N L O d O O N m 0. a. i. J I M M M O r oU r oV M - r oV N oV C) O o 0 Ny N U) N Vi N� - w a M m N m M m M C FF- w Z ' U) z J: o'. z w '0. z A P4M/T EE AGENDA - J NE 16, W09 0 o N N � O � U Q � ` 0 O � C 4�1 E Q . C N' >L N Z v3i N Z N "L W U) L(. (n J U - - J U) - J U) N > � c0 n C O. C) - -Q � O N O 'a E O E L"O.> p �w.N 3 _o Q pJ O ..0. d Vl Q> NLU)v- c C) N p p.ro n O � �a .0 C-. E Q u a. Co omo� 0�� 3.0 NNpc:'N.--U 4.d ..0. N.Cy Ec N �p Q c 'C Co . Il N .Q N O u- N 0. c w..c U N T? . S} C) N Z. '' O O > 'o NQ N N. � i-0 O w m OOO N UN C((N66 Q 00 co U m O. �16 ONN ' �a M N� W-CO N. OU ❑ O U.- O a 0U> oO L y Q n a��Q o N Eo M.0 N fEU� w6 ai -'cp35 ,YNflO y�i Qom Q Q.:�som�Q.rnwZ.�4�'L'Q°�?o-oo Q.Wm N -- 'O -0 0.> N N O F N N cn r m .Q 'n L >' j O =` N w p 0 U N O N � O1 E � o m w a) ca a m coU RCN N � � W N LLB m O CID O N M N M - N N 4 � U N d U N O' U c V O U N oU U N U) N U) N U) N U) N U) M M N N r 0 N p co.CO b y CA N co m x W m co m m— M u IT -FEE AGENDA - JUNE ' N LL a) a N O T — 0 E N E 2-a)-a— U C U U C M n=.�Ein°U n n o (fl i OO co C. O N • A N s U a) N Y O a)- N� p C y m E t Urn I �' (D`U 4 3 co 1imp- a)-Z 00 •C O a) �. N a) I.0 O Q LO 0 c c N d U (a .O ��• C LL r C.N a.c O@ m N 0 tn0 N co as a 3 a) a) m ern cro0 nE 0 a) a) a0 0))•� q) O O 0 0 o U U � E li- -• ..0 c c :c y � 4 E < itf 2 0. 0 c. I -Ur w 7 a)a) i-�a E m 2 @. 0 c F-a� m_o N Q � C C N N a U +T c Cl) � U a) m O CO W _ 2.N C) O N U N '> C) N N QD 0 0) IX a) - a a) coo Q U m � a s m N co C C N I N E (a o u ? 0 �C6 I LL c0m d 0 - L L N N b O W O C6 O O O N N N U' UpGm. f 6, 2009 79 WMITTEE AGENDA - JUNE 16y 2009 0 0 E C) 0) N O 7� Cl D N-E SO ca tf 0 M mo 0 d) C) M 0 CL CL 3� Q� o 0 < a) < c) C) C\l Cb ro C) C14 C\l C. o 0 -T) a) a) 0 (D Q) a) - C E 6 o (5 to E .-.-a (v M a) 0 Na w 0 m (D — m 0 E cu tj 0 0 U) Q a) ova 0--a o m .2 a) > � E 0 a) t- 0 a) - 4) r. a) -2 a) cu a) a) E 'a 0 = a)w m �OaEcoF 0-0 a) 0 -0 w a) Q) 0-0 (D (D co N— C) a) m a) c > a) 0 C) 0 0 > M ID 0 D CL U) -0 ta) o -r (vE co a) 0 -caI- w 00- , 0 0 0 a) E o 2 :6 �w o a) lu E N> ca 0— c E c C: N Y60 .0 M 0 0 0 0 cp- 0 0 E > 0 Q) a) ip c a) 0 E 0 c -§� c ca 0 c !1�-- C) 0 '0 c a) U) a) < Q) 0 , < E 0 "a) 'o a) c a) a) il o 0 ca a) CD CU 0 < 0 0 1- cu N I 0 E 0 > 0 c LL a) E ca w m c (D a) co o a (V (D — (D a) --tf < 0 U- U) Ecc (D D 03 a) E a) — , — 0 0 0 W a) w m .0 o E mm.-O -a 0 c 0 00 c a) LL F- CO a) E c) 0 (D a) C) E N 04 c E 0 > a) m E c C� C� a) 0 CC) Lo 8 7 m (a LO (-) 0 0 < 0 Q) a) o < n 0 0 Q) _0 > C: > 00 (1) U) o M E 1D r-- L6 < z N N 0 n co z C\j N 14 C? C, C, 0 0 C) N C) N CD cli 0 N 0 (N N rn N4 !. H F W Lc Qo 6: E' .. 1j::E. LLI 7 W `->+ K z tL W a .o v E E T MMITTEE AGENDA JLINE 16y 2009 o @ oo p�. C c ro O m a. o @ a N O .y ' Y N C O N 'C N .�_ �a@<a0.> gip, . - 'CNN _� t wo - - - aw a c. N @ p- -o c a @ a �tq�aQ�a Ko Via' r m m 00 O N N @ N a) In 0) Q 17 Z a) V1 a) a �(n0 .OJ In0 �ln0 oc o° to ) c r- cn'a ONala-i N an as@ @ C -dO U r@ .s.., . CoN• >. Na@.C. OmO n@a O U o 6 Cw O CQC w a oaa C� N N 01 CaO C_ C a) N•-yam C N C N O Ct1 + O a) u1 N �N o mms ) m o0.wp.-Nez @aaw �0.Ero a. U 'w a .0 U. C i., v- >_ 'S yy NU -0 C aa7l O` . L p N CN v m o 'c •O ° °@ am al a m Oa �@3 •>aCJ .Co.]a ro, E Wf; 6 D _ d — c a) O C @ NNO--,N@ C aN) -@ ? O0C . a w:on. >OJ O @ON a co O. aO4 -a O O O C ! i3n fF-- -oro QHI- _ ooa�4. Soac c F--2FdS- Na �n'hgI- .2o ro xi Ucao m 1- o g a� c 0 o E Q o c p �Y- m ro mu_ - C OCR ^.°oro o - -. Co oU NQ� - m OD o m co Ci � CD a @ Q G 0 0 O O o C u. C� N a0 -C Q N > O C p O OLU - N CSR 4 o E —> e �O Ci N N N N N O 9 O W O w 0 C O O O O N N N W O. 6� > -j- J J Qa M O I I I.� V115 II u.aY ll U < W z 0 W OMMITTEE AGENDA - JUNE f65 2oPO9 Vo cc to C 0 C'I ?: N 0 0 b CL 0 o C6 O OVy CL Q. 4, a, ZLQD -i U) 0) r a 0 0 � m = a m "a 41 a 0 w CL m 0 C). y 0 m Z N T o ro 0 _j c 0.9 CQ. m E CL V) U) r 0) w 0 1. E 0 = - E 0 a) 00 0 r 0 M - p 0 r CL 0 0 CL 0 0 = y.CL -Q E (a mo & CL E w CL Q M CD M C M a E 0 0 (D c N m W 0 0 m 0 M 0 CL w 'a o 0a L13 C 0 0 0, m > 0 a) 0 C) W a) W ON W'R yc 0 0 0 O9 cu a)mm W 1E O'co 0 m to 2 E E U) o —r (D 0 w I w w m I- tf 0 (D F- E m 0 'a) < < 0 CL 0, _0 w 2 0 0 m E m a) P 41 L. t5 ao Swwro F- mo CL r0. CL 3: 0 0 rinau (D .0 � c P 0 0) -6 a) c U) 16 N C) '0 0 0) 4) :L Q).Q) E 0 C) E mL 4) �: C) co 0 co — CD oL (D 0 E 00 < E E 0 0 CF a) 0 oo0UT C) U) < 0 F- E 0 -0 .2 i5 w 0 LL U) j > -0 (U > 0 p m 0 W DLo < —Z (6 aC of W CA C? 0 0 0 cli —co cl > > to > CY) a) (D a) • r� EM 4t MM F,TEE°%dpt4 7p'j.JUN F 16� 2009 U_ W v-- E 2: . O O Qv 05 . v to v rn rn P y, t Qrn�4o,�caLvi aE i a a UI v o v T 8 0 3 �.v 0) Of 1Y F- 02U mwJ0-C K c N W O O N V/ N v N N N N' J (n 0 v. N U J(n0 Jco U w'a C > .0O 00 O +. .a) .. 0 v .C- '� -o - �' m Q m' o m v m .a m v U v-o.o a_•� .c m Uc U-Q" C- E° `v E E �� N o E, c° E ro LL � U. � -O. U U N> c 0 NFjr m o� E � � o 2 ."' a)ro (P O N C J U) v v W r'c-� C7o o(D m 1O v CL V) 2�� N O. C O N .3 s v a 0 W N o 0 c�i Q-o- U 'a w U F- ° a a. E fT---F- W .� IT-FW- 'u) �• 0,0 .� w-C v""= ro� rn (o m i' U C N a N d1 Y c L O N a L . N �O O i N N N U j 'c VJ C. c (6 L •'�• = U a C C > > - UJ O 0.1 Q 3 d-- N N Z O O O N �oNEavi mom +Lm'.m'o�Naw� rnN :o=a E > 0.3E N Q N ui- E L fn a N N W v 0 'c jQ N v- 00 .0 a > (U U CO UC WS N =(4 LL tL v vo o- W a N NU V oU N O L. 0, 0c. `0 a CO N/J m0~.% L0� co (n U) O Q N O � U O N c.> m U 01 U N U 6 T-9Q fO {On co N y V N O co o o N N N >, T 3 0 r" > - t0 > N > 6> > 7 c0 > U) a)v J m N � M v U) U) v J � - Ea pc E E T T MIT rEEA.GENDA - JUaNE 16, 2009 N p V G 0_ 0 00. aa)) no. U E E 0 Oo C N O O V O C c o o 'V O O C O 9 3 .0 c o 0 a) o am.. o r .o O O s ?- L y o 0.c o .0 c•d om ad Oo o �a m 9 a ° E o d Oo� O. O'm E O rna E� a C C Q U m.�+ « O. OL uc) o.a �+cy• viEn _o F--° o, c X-o o u p0.m E a N O ru cO cm cTcro•T °p 0- nm�36 3� In co E>m ai 0m0o09 ro per!- '� m m N O E tq ' of GI a wfna O N fn C N C_ O .O W C' d = N� O ?CL T� 0 -0 3 d} d o o d �- g U ,a" cc 0) c v =moo m N-=yam (D oZU yu �cnaIm c�> a) m I-' C C Q 'S I-" 'C '� H o Q C S r N d w a 7 V N O O a U o E o a •,•,, E c N N U L O_ •+O-+•'.+ m O' O O O O .o T. w f2 •�-. c x •- o z ro m 'N = O L 7' O- Q) L 3 .O 3 C- O i 0. •a O -" . I-Ul-F-o� r-EUrw ESQ r4U4 r??cA AU) 30:5 cnR0 O O O V 47 •� '� c ,� a m m O 7 N y a a E d p •°� = o c o ¢ o J EN o I.Ecs 0, - cO c m c o)- = - 0o N O a) -a)O c �N •ym Q O.O. U) U1 (np (Da pJ CL O i 0 0 0 0 0 a O O O N N N I.. y CO} m CO U) U) J J N O p w Up a a E E MMITTEE AGENDA - JUNE 16, 2009 .. 0woE or 26wac ta:aa 3•��aUbN@ai � dYLEm d U. L LaN.. O'two Z; g w0 'F' d N 'B R U "> O .N..O A �t O)d .9 E V-@.. O 0 a)c o r v > v ° d do c d. in ID cU E L L .Q O a d w N O L aR.. a ` ?. �' .G .0 1- @ '� d O 7 y= »+ uw! � .c @. N d. S] Q v d d. a) w 'o a R E O d 0 0 o M O w� Q R @ O d .d0 > y. E O N G LL b C N W".",'d. l) N r �- �' a N@ ..Z tC6 Rat+ N O. C C d O.. O C L w O L A' :+ y. O .. 6 E 7- +-' O C ,.+ C" @ O. C L .O O C L r" d Q) Q- E d 0 U j d 0 'p C w L N d d N E L O Qf O. .d i i [n O w d R ❑. d i E C w =6 C^ d rwq w @ d N N a w: U R .. O ?�, O _. N L o 3 m c o w'.o W E d O y.xy °> 0 Q° o d'y ro ¢ E 0.0 L N s m.h v>"L� to 0 0@ N w w N A t A .v t. d d c m F- a L@ N J Z� 2 .. L_ i- � .LZ E@ U S = E C I cn z J O z Q 5 z w Q. MMITTEE A C ENDA y (, a, J U1 r 'G a a)GIq a y M TO a'+ yU N U aE C „ N N .p i31 a O ca y y C w d N a G N V G 7 U y i mpa a OQ 3`a E V5 EZ CD N J 0 al O ` a. y C O O .> C > ..0. O �? o' y 'r C p V N t{ cU C m O O �n 7 7.,�.a y O C N r O L r_ y y O __ma. O F- A Q�•�>QN I- m . O. E d p.� 20 CLO2 pip u < < a C) COO = } O O E O� E '5 p, to a)G 5 W Y O L U O C_p v0 O Q O y O N O Im L) C1 C i ri m N O r O T oU N0 0 N y J JUNE 163,2009 Rol N ITTEE AGE A- JUN�"� 009 1 v o V _ f U c ON a v- = C m. c0. C O o . L rn O O) 'C m :4 - Q o) r c C a) O@ p :C wao F'vm Q �a. �S v Q v m s M- 3 3. w e c� >° c c me ul m c° m o a p c 3 u° v 0.oa omaa)im 3•�Uo o p c Q - Q =1 Q u v ai U L n Q� v (o O 'n 0 �V¢o a) Lwa aia.�EO3 Qv, cim�ma�E�U IYaE ad as N f0 N t� O) O Y CO O Y Oi . .O 0 o O. o N N N N -- O N O N 6 N rn rn m m rn C (D C ad _oQ a"p, o a( aC op_ ,O (o i O o N - O a) @ .Y O U 'a a) O. rn N a) p L , m m C C ' R. >� m .L w > N O C 0 m O L = m �- � m o U a U oO Q 0 me vn. m N N Q U N 0 a) L of - y= C a) Oaf SEE c3N Lw m�o[C•> c •�.� Q`a.� c o o �.0 3 ro m o `m;� o O ap d c m C ° v- ac0�u,�-.w>.d �U �mocca E O> oU w Em rn o v QcU.O j o) - 'EoQc°�,�. F-mNF w.U.wa4))tY3`U)� '0 c m_ to 0 fn 'a io U d '> oU a) N cC 2 d)� Y� O-n E0. U Qm,V MO"] >'O C d E U00 NQ � o •td m a r > oD o0)�Q i... c I ro I r p o allo � �U) d o w �i, No>o o.N I .a (A U N Wiz+ mx�� oco a, a E a v m rnw roo c o a LO m a o J v o 0 0 N°wv Um-Q.@v �-o�� a'I'�- _ �s C�7od°oN.. cn i �EQ c- m o N v� ) �in U. m fA OCU d' O mCi a) m EC�O a)O �`- -C aC (nbp >l(1D-1N O(} a }O�0Q r .�LL �Q (Qn . (O rQ-N J O YQQW p CJ N4< (IQ m O Liz C 2iU G m O d d= ZU)QU 0 -0.- 5(t O (O O tY] O (p O to O r O O O O O O OM NN CaC NN CjN N"- - OIL NN ON NN O M Nr t > > - > N > Y > 'E C Q to _ I u~i z U' F 2 W o. U z U U U L H'o o E rD E h T � a C m O L MIT#FE A�;9 DA-m JUIVFf 6, N W c c 4) N."b N 'a m .Q E m a N u- m Wn q. aC a) N E Q1 yOM N oU 0 co 0 N m O) Q) > O =d U �o gy.m.. Cm) - .mc 'm CO¢ U.0io . @ CU mLO a@ >° C)a) a) [_pT 2 c O o a) mo�C6 M 0_ gym0 L.. 0 OOa)Oa Gp mm tt%To �— co. m.ro '5 UV O E MNN V oo O U ym mcUdL ?LN Ud N/ o c0 )D P N i m p co O W 'ap co - o o o _ N N N m c 'c d. ❑ - i m c a) Y O > m .. .,-c...a N_ aom � m)m o oM" oY mmo_o cm co m o oom a > _ ` 0o w `EalloE co Eoc NoN o CL m> ro C O E N T O O c, c Q a) m e n c oa) (7 cu- 4 a) U E o p. () c 0 U O '@ 3 m >O +.c+ a) N. E W a N. N (p m. a ? C O N C U V Y N.� M U) C L �: O _O CVp O— N Z N a f6 Q O m E E m U U a O N G a E O c o m m .0 Q Q a) Ll' m. m a m e p N (� m E N a p o �E m O> C 'O c a) C O m 0. aOtFd CU °10��`—ac oU_N m@ o..mc c a ru my UQD a7 O c 0(D 'cU m,a a) - m�� y. 'U O N N Q� O� O N, O c N yO � omo c) 0ai Ip U S N "' m �' (? ' �. 5 a'E6 CLCQ U�16 'NCO QCa mvlO'm' N=.Q�m.�.� a)' o a) D '0 O' U N � O N L a) E t N m Q.' m O.'� a1- U— E v m v o `o a N o �, n Q'N m m 0. a a c o a a Nca F ado�a> .r ror".c r .or m rcroc r2p,o�m d d rn>-c r`NEcc d. d o na 2 M 3 D_ m d 2 O- N d m S s d () d <? 2. O N T 3 c c 2 0 m' O 2 Q) m '� o'm 2 Q) L O N - r� @�d� r:=-� rad2 r na o rr-�U r R Ci @ n w a N a m O d - c —.c - m p mCL C N w+ a)oE M o a o�oaaioaa E n� m ON . a C, a C)p O O caEEQ a a�ouja) -o d< Ea m U .. ocvamm' 3 .S o.o f6 cu E U C Prno P m N mo)ccoQ E Q) m Q_ o>acm CO a Nor 'L""' EOQ(dU c OooaW v0. > EE O U M �. N P a) — a 5 m 0a) ..E E �oo>o�oi�U E oJ o .m dp a>UwNc��N �cmwo m Z O'CU>�ooa_�Qt 60 a) EE C0�O o - o UE a) ' mo oR' .. a1 O-m 0 U NCO m O m 2:�E n Snm�u c,iQ0 0, ow ti 0 000' N N M m > J r a� I LU as E OMMITTEE AGENDA -JUNE 1Q, L) >1 lu 0 LU e tul � 0 0 0 0 0 CL CL o t4) L 7OI N m< N C rL CL 40) a) 0 C) SIC a 00 L) Qo w M.0 =0 M m 0 0, oc) 72 (D M 0) E L) C -,i 0 0 0 0 0 — c m N Ocin 0 co a) _0 E O r r 0 E 0 M a> cr,a) Ea co 2 0 0 E 5 N E'o'5m 0 2 > 0 r0 0 m 0 0 0 0 13 L) 0 0 x CL r E m 0 o co (D r Lu E 40) -0) v r w 1- 0 U o '0.0 M, 0 a) a) r- w c r_ i> CD d> 0 E 0 , , a M N o ad 0 w a) to (n V) 'a U) 0 0 i�, .0 r 4) 0 cr a w 0.0w�T 0 a) 0 = E 0 2 6 0 a) -9 0 'D U.- (D (D 0,!n < E 0 T T 0) 0 X'O 6) r r Ln U) N wC il m m X: 0 C) m NC� aE a) NE w 0) m 0 Tr c 0 a) 0 E ro co 46 < cu �2 C4 a) EL o— W LU C,> c 0) tea • d).2 C) LL, 0 (L M , c" (D < E C) OL 0 'a �: 0 E cn Lrj — r iL r- 0 a) w 0 0 � m M -6 FL 0 E C) U_ o W.- � > w C> 0 �" (6 .2 6 a) LO m (D j> _j 0 q a - 0� ago C�o �o a) 0 c > 0 00 UL�o = �q 0 'D 0 W i6 < If 0 a) a) m co m co U) V) >I(=' -0 C m N 0-6�V 0) 0 ID 0 N a. cc = C� o� L LL 00 co 0 _j r- 0 � a- m L) 0 M (D —i (L Cq LL 9 't (? to 9 LO 9 co cli NN 0 o0 co 'D C') a, _j w CL (� .IK w. d E N w z� o_ MMITTEE AGENDA�NE� > 16,O c p . z a O 'U a s m U N V) C O o o O O)(n o -p via �a.O a am O c o C a 0. I a)E V) O 3: O O C p N ..mC p 3 @ C E > p C O m C C �- > C C O O p N r E m .z .2'� C) c o ._ v m a) U a E Q Q O O co `- a) Q a) N a c .b N U.a N E c Q m E a aOo Q .S N `m po z mm m o_ E c�O.) _°c a Imo n�m a� IL EC m ai `w d O° m 0 O W 0 0 N m.0 @w magi bi O c O a) a�'i arni .o o a ro `mE b wa�� o> � cpQu�,a E w O d) Vyi� m0 O p'N b j SU C C C a) N (Q C N N .m m mU o d= m m e O a) - O C m E m p N t y co (D .0 U d L) n m+ n a Ev p ep p m, oL 0mVj cm c o ro a p W O Op.0 C T7 >_ E 2 O a 4) 2 d O _° _ o ch m Q T o m m FJ 6Q o..o FUQ' - H I-vaN ma I-U G. .-• - N "- N C C' N a o Np._.p 00a�. p .N o m m io m E' N toE.mam 3 L J N >O L r A) � 'a c a (D >. m a) O N () a) o m .p.ma a) ama� c f6 .m " a) cmi a o m N L a 3 rn M Q U) mL 3 �> n o tea_ 3 - a O co y0 O Cl) =r a N= r O V) p CUCO ON UNQmC.N mU.O Q 00o m dj 3 o � '& o f' o= o rn °) �. Qoo o 71mo_roN��' - O.�❑� PQN V LL �c - r-� Or Oa)d�C pO U 3Y. E 0- U E OJ LO CO O O O O W W co O' O m 4 N O I`- - N O N •- N N N T O m .. 3 O m LO V •� N 0 roi a) m M O E '4 C F. . W. co 2 W w. Of F U w as MMITTEE AGENDA - JUNE 165 2QP9 LL EU u,a. o O E U o 0 a�ii Q acp m C C C @ C @ t N A O a) N oa)n> .0 o N s@ a "a oma°�c�o� ) CO ,¢ o Q a)'Y a@i w °mo o ffE �w�L N0@ o".., O UO@ ra) O a(6) C aO) N a) 3 LL a O - O UCN c m o m a c 0 o 0. c @E m`- 0-0•- C p > o@ C O. C N NO U DUN CU0SU A. O w IL � CC .oC a)p m.0 UC@ O p O C @@EO Lo A0- (D 4/p M O @uw�co .�c� pad@U:QLmc� ca.�Lp Oa) . oOe N' i rn�a) O () C 0 o o a:pF m Q o 6) a)c Q o p.. .S! ¢n@@ F o� a Q C ' O- U O Q ' D1 G ' U M o. O J Q. N • O rn 0 oM N O M J a) M 0 M w 'U °amp 0 o GOVEM C 11 1-TEE AGEN A - JUNE 16, 2009 N ;D DA. Ci Q A N 9 O ... ..:'..: W.-.- FL (L =CL ul cod m0 W, -.` _ .. rm Oa F W N .T N O N C N. N 6 o_ - L1 O 3s -.. _. a(i aN ro �o N N in O. � -w --F- o -. (A z N L O rn ''Z7 X (wC6 cutr- n N a m ,Z . Z Ill O LL C O U m Q U to w Q a r m co o W a m a (D ti_mm .F F- .I •� N.. --j OJ 'C U) oLO � r o a 0 3 c ' (if Or �.YJ } J CL O O� r :2o EZO �j O c J :_ ro tD NZOa> v F a. 9) 'R m U £ N J Q 92 F- x w ti 'Z in SoS D tl'? w Sow I I LL R S C9 7 O aCiX woY CoQN O � 4: 1 I vaa II L) U J ca = U p a �0 N m O� co C $ m CO I I I v mco J m s�o m�> 0 N N C C C b �U R CQ I I a Dp Q m y y c h� m mO t 21� W W I z0of n z J 0 Z Q z w a ?J Z:. z D 0 U MITTEE AGENDY10-- J{INE ' - 209: a a ORNEN .��_ N O OG (6.0 ma p W N U �� E N Q N O o a) .N c - (7 U o c [L' '� C C O O N ro 0 - O O 6 O a- 0 `� ro C (6 -- � O �-6 O �. N U O O> E N N >, .0 O u..'t G N � =- O L -7 a) al U 3 U m O m m t N N N 61 N 0. N v N Y N N N LO O O O O r W 0 0 co 0 W 0 OC\j O O N Y Y 0 ?O 7 > O U , aN ca) ao ao N N V� O >} y — c .� O,N a) N N N N 0)c N `-L, O c >w m w O c ro QL E E O 0. OA N'N -0L d= Q O N 0� U m - O O ro m .� 0 ld a) :N 4`- '6 c O N w :d � x N O0 C a) ro O` O m N 0) a .. ), lU0 U a o _ O c ro f0 N a N OI c O N �Q >'�.Mp. UC c N N 1 p(0 a) W e Ql to roL O.. fl-C 3 o w O O C >_ h O N c (4 a) O N �Lo U o� a)�'� yN '- jC�iLU (D U 33� .� O- 'c (D O C OC 3 e 3 Qm o w mE �a E co 'u E U (D F`.a. :.FE°%.w '@� -F(D f60 Faa)) o � m Q p- 3 ¢> ro w 5;. (1 inN Em FNU 2 Fcu 0o. c Q = O. .. 0 r r ¢ o 0 y n co mU n O E m a) >-or J. E C U ro v E 0 0 C E a oc om N. N 4,� m a a N M 0.9 L O C E V'ro m�sU N O O O CA O V m U.c N.N o,N a . rn -. maco -coKK 0 Co U tL�U N N O a0 O O O 0 O r' oo cb co o 0 a o N N N N 0 . > > >V >N G T m :0 z D O C) F U W -p oE C7 E FT OMMI_TTEE A*ENDA - J NE 16, 2009 ° m E D N a) v U �.-:.' N c W O O fl. .. - .OU m a) o-c c r.� .c ro .0 C9 b a c c N'�ro a mm Q° aro °'rna (D a) Qo .ro qb ro o - m m-ro w [n o.a� N o Q� a tY U) w (o N I O N C) ro N N U) N .0 o co ro a) Z (D `o o t m c o w 0 o a N .� c Y N. O O (6 3 a) L�'cmi C O a .So.°1 a Emo - ma aai ai mo - N ow a)u oo m �° .Cm_mo=(D o .o '� a) c(Dm @ y a m o -w �.�a.aoi a) N��m. o - 'E .n rom>,oc mao 3 oro o d E rn- p v n U a a) E 9U� a>000�n> ma o c w va), c =� X'a `oamm(U @a�.c row c �a o ro E'E E a m Y a e s o ro ro ro a 3 ro c s.E c o E o n o m -.o ro N D_' C G Q} N a) T Q, row- a ffi N N �, O O L% E. N •aJ ` a5 F` j E 0- E m N O c N � .-+ m. } N O U C O 9 a) _N 0 (5.9 0E �%, m a E@ N C .6o �m HE ¢ F q ¢u c c.o F ¢rn•-O a �@C`o�oEo ¢ca_>,ro4-o>1 ¢c F- F-'• Q-F- C7 ° T N F- K co ¢ F- m a3 U (0 U m N 0 2 'm c o m m a)mO E m c > ro (D o a m - m ca 0, ocm COs c ocD a) o O ro.ID OO roC oa «ro C O Ey 'O m ro 0 m aY a ) 3ofl0 a)v flym cCD N row c c z7'o WW o m � a 6 ° .N ° w I c c- 3 c} c o m c ro c 3. c- @ c m. N a) O 'y al ro o' >.ro �m>'��.u,r ti `ca c coQ m 3 c o CD Qo 0 3' m m� o �� • rn m E`oam-o o� c a> ID aroi�N �� ciQo��u�QNs=FQ(X croi a�n�' I`- CO LO N Cl) O N i i (6 O i O - O O a0 0 C) 0 O 0 0 0 N N > >+ > c 0 :; 53 N> MM .0 a) C>V).> > > T m a) .>�.QM> > N m a) >a j .7 a) m a) a� a a-z a z� , a!p O h h w _dQ. N o � 1T�f AGE E UNE 16, 2009 @ _ = a� O UO C Cc m Qmp'� �m m c d } C O C@ J0 7 N o p p ,Q a p m N =� @. c N N O_ N .N rn- co c O o Y w o° c E 0-0m o - a Z w U 3 n}°Tii ° 3 m o (0 N r i O h c0 i O O 4 O N N N O 2 0 m m m N N p �a �umi O a)m 3 ° n o3 a E iq -oCo � 2 (D U �n rox y m m m. �'c _� y m. tq = N O p ro c O c a7 _ Q CIS ccr- N° �. .O O 4) oocvmioN - �a Q4 a� m cc a Y v m0 a) a _ Q c .mod um,w arom 46 �T4 (0 L'' 4 c 10 O . a O o N o o .0 p-. N m m .. 0 u o c o'co=3 I-Yc°O�o [a) c.c o.�` m E� �� C) m ow o � F G H O3O +, O i,p - - o a @ p - m 4 - - 'ro m' @@ m N a) a) O a)T O � w a ro m'4 > a _ rnm o �n�t�.rn .c"" @ a��. _ o me - c ace amW 0 s a)G) �. E a 0) �,- N u a 0 cU C o1 0 U O c j C U7 a m c Crip .U@., O U c0 � . N m c m-mm} 0) c O 0- - iJ +@ N 2 x� m 4�=cW }N.. 0) n� - mNm CO NY o 0 `oa m �o o!o c _ @ C (0 N a) a)..�.. -U �. O C 01 0' OU -O °O .0 O O O O r O r O co O o0 O 0 0 0 0 N N N N T N h Q M 7 > aa0�� C Z > N W W 0 7 E a E W T zF 0a U n a z J O Z Q w . W a J. Z O. W E S5; > >. M TTEE AGENDA_- 6NE. 96 N o w t 0 m a a o a @ c o a) o O U a �D -2 N m O Uw 4 _ 0L OZ. p— �@.' � a)O O` F o a).OaO fl-3� O@ a) N U W O N U �Y U E L m� oU —0 0 coa)o N O -0 a) c C (D p O a) @ N o(n a� E�—.., o cv�'� m 3r�Z c m U UU.o�� 0@ E m w E �.L Y.ro o m 0)o 0 _ ao n� y .ov,�.oa)rna),-� EQw�Q EL'a va6° G 0] u Lm. 1E UV Q @ O 0 Q N U) a L 0 N _ U 0 a m oca m aEa) @ c = 0- - E Q Uwe X O N' a) c a) L C r O 0 U oW T N co0 >O'j 7 > a) e. 0. QJ � 2009 16 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 uR .Y°mYs,io&y°od,c°mts�T RESOLUTION FORM GENERAL COMMITTEE MEETING - JUNE 16) 2009 ITEM #7 Moved By Seconded By Resolution: 7. LS09-024 — 404 Municipal Identity Feature — Tender.LS2009-31 RECOMMENDED:. THAT Council award Tender LS2009-31 to Loc-Pave Construction Limited for the construction of the Highway 404 Municipal Entry Feature in the amount of $73,000.00 plus GST Proposed Resblution/Amendment (if applicable). CARRIED DEFEATED - 97 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 -98- GENERAL COMMITTEE AGENDA - JUNE 165 2009 ITEM 7 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. LSO; 024 SUBJECT: 404 Municipal Identity Feature -Tender LS2009-31 FROM: Allan D. Downey, Director of Leisure Services DATE: June 16, 2009 RECOMMENDATIONS THAT Council award Tender LS2000-31 to Loc-Pave. Construction Limited for the construction of the Highway404 Municipal E'nttyFeature in the amount of$73,000.00 plus GST. PURPOSE OF THE REPORT To obtain approval to construct a Municipal Identity Feature at the Highway 404 and Aurora Road Interchange. BACKGROUND In accordance with direction.from Council, Leisure Services Department staff assumed the responsibility of coordinating the final design, tender process and construction of the 404 Municipal Identity Feature in 2008. Parks Division staff obtained the necessary specifications and design information and issued Tender.LS2009-31 on April21, 2009. The Tender dosed on May 7, 2009 with four bids being received as follows:, • Loc-Pave Construction Limited $73000.00 • Colpac Construction Inc. $74:947.00 • Hermans Contracting Limited $81,275.00 • Pine Valley Enterprises Inc. $90,923.00 The tender received from Loc-Pave Construction Limited has been reviewed by staff and found to be in compliance with all required specifications, as well, Loc-Pave Construction Limited is able to fully comply with the Town's purchasing procedures. Loc-Pave Construction Limited has previously worked for the Town and was both. on -time and within .budget, producing a satisfactory result. Since the time that the administration for this project was transferred to the department of Leisure Services last year, staff has been working with both the landscape design firm originally retained to design the Identity feature and the Ministry of Transportation to finalize all aspects of the access to property issues. - 99 - GENERAL COMMITTEE AGENDA JUNE 16, 2009 June 16, 2009 - 2 - Report No: LS09-024 Leisure Services staff attended a meeting at the Ministry of Transportation (MTO) offices on March 23, 2009 to discuss the project details and to confirm that MTO would permit the Town to obtain an electrical feed for the purposes of conventional night-time illumination of our identity feature. Staff is pleased to report that MTO was exceedingly accommodating in_ this regard.and.has permitted the Town to access a nearby MTO Utility Pole for the purposes of obtaining the. electrical connection subject to a modest one-time payment of $1.,580.00 for a perpetual hydro -electric energy supply. It is important to note that this cooperative gesture on the part of MTO has resulted in considerable capital savings to the corporation, estimated to be in the vicinity of $10,000.00- $15,000.00. At this same meeting, staff was also advised that the original encroachment permit issued for construction.of the feature in the'year 2008 had expired, as. permits are only valid for a six-month period. As such, staff re -submitted the Application for Encroachment on MTO property along with the final revised site electrical and landscaping plans. MTO re -issued the Encroachment Permit on May 26, 2009. COMMENTS Payments have been made to MTO, for the one-time hydro -electric consumption costs . and'for the issuance of the Encroachment Permit. These payments were required upfront in order for MTO to release their permit.- ALTERNATIVE(S) TO THE RECOMENDATIONS None. FINANCIAL IMPLICATIONS Council approved an amount of $80,000.00 in the 2009 Capital Budget; however, it was determined that additional design work was necessary to provide'a comprehensive Tender Package. The total cost of this work was $5,827.07 leaving a, balance of $74,172.93. The low bid submitted by Loc Pave Construction Limited was $73,000.00 which resulted in the project coming in under budget by $1,172.93. In addition to the above capital expense there were additional costs associated with the one-time electrical consumption and the MTO Permit as follows: $1,579.55 (Electrical Consumption); and • $450.00 (MTO Permit Fee). - 100 - GENERAL COMMITTEE AGENDA -JUNE 16, 2009 June 16, 2009 - 3 - Report No. LS09-024 These costs were deemed to be operational costs and as such funds have been allocated from the appropriate Leisure Services Parks Division Operations. Budget. A project contingency allowance amount of $7,000.00 has been included in low bidder's total tender amount.of $73,000.00. These funds may be required for unforeseen circumstances that may arise during the construction project. CONCLUSIONS Staff recommends that Council approve the Tender submitted by Loc-Pave Construction Limited and authorize the construction of the Municipal Identity Feature as designed ATTACHMENTS Attachment #1 — Municipal Identify Feature conceptual design Attachment #2 - Location Schematic PRE -SUBMISSION REVIEW Senior Management Team Meeting, Wednesday, June 3, 2009. Prepared by: Jim Tree, Parks Manager- Ext.3222 Allan D. Downey Neil Garbe Director of Leisure Services Chief Administrative Officer -101- GENERAL COMMITTEE AGENDA - JUNE 16, 2009 ATTACHMENT 1 101 - 102 - ww GENERAL COMMITTEE AGENDA -JUNE_ 16, 2009 AuR,ORN yo rec�odrApy RESOLUTION FORM GENERAL COMMITTEE MEETING - JUNE 163 2009 ITEM #8 Moved By Seconded By Resolution: 8. LS09-028 — Artificial Turf Field Fees for Sheppard's Bush RECOMMENDED: THAT the artificial turf field fees for Sheppard's Bush be reduced by 50% for School Board use between the hours of 9:00 a.m. to 6:00 p.m., Monday to Friday; and THAT Council direct staff to enter into discussions with the. York Region District School Board and the York Catholic District School Board regarding shared use of facilities; and THAT staff provide a progress report, .with respect to shared use, to the Leisure Services Advisory Committee within six months. Proposed ResolutionfAmendment (if applicable): CARRIED DEFEATED _ 104 - GENERAL COMMITTEE AGENDA - JUNE 165 2009 - 105 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 ITEM #.8 TOWN OF AURORA ALJIZORA GENERAL COMMITTEE REPORT No. LS09-028 SUBJECT: Artificial Turf Field Fees for Sheppard's Bush FROM: Allan D. Downey, Director of Leisure Services DATE: June 16, 2009 RECOMMENDATIONS THAT the artificial turf field fees for Sheppard's Bush be reduced by 50% for School Board use between the hours of 9:00 a.m. to 6:00 p.m., Monday to Friday; and THAT Council direct staff to enter into discussions with the York Region District School Board and the York Catholic District School Board regarding shared use of facilities. THAT Staff provide a progress report with respect to Shared Use to LSAC within six months: PURPOSE OF THE REPORT To address the subject of a delegation by representatives of the School Boards for reduced fees on the artificial turf. BACKGROUND At the April 21, 2009 General Committee meeting, the following delegation was made: Mr. Rob Bladon, Aurora High School, Mr. Steve Shatz, Director of Sport, York Region Athletic Association and Mr. Gary Eustace, Vice Principal, Cardinal Carter Catholic Secondary School Re: Field Fees Mr, Rob Bladon, Mr. Steve Shatz and Mr. Gary Eustace addressed General Committee to request a reduction in the field fees forthe artificial turf in Sheppard's Bush. The delegates advised that they would use the. field at various times from Monday to Friday between the hours of 9:00 a.m. and 5:30 p.m. if the fees were reduced, as the fees are not, at present, within their budget. General Committee recommends: THAT the comments of the delegates be received for information. CARRIED . - 106 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 - 2 - Report No. LS09-028 COMMENTS Council approved a Sports Field Users Policy on January 1.5, 2009 which identified.a fee structure for all user groups. The Sports Field Policy fee schedule indicates fees for School Board purposes as: SECTION 1 - GENERAL INFORMATION 1.5 Fourth priority will be based on other users groups from within the boundaries of Aurora but who's ongoing facility needs are not dependant on Town owned facilities. These groups would include Public School Boards, Catholic.School Boards, Private Schools, or organized groups representing.an Aurora based commercial enterprise or private grouplindividual. ALL OTHER AURORA BASED USER GROUPS AS DEFINED IN ITEM 1.5 CLASS E ARTIFICAL TURF FIELD ADULT( YOUTH RATE $50.00 FIR, CLASS E ARTIFICIAL TURF ADULT 1 YOUTH RATE MARCH 1TO MAY 15 AND OCTOBER 1 TO DECEMBER 1 $110.00 HR. Staff have met with the delegates to discuss their present and future needs as well as activities that they would like to run on the artificial turf: The consensus of the group was the need for the following: Rugby: From the last week of April to the first week of June Football; From the first week of September to the last week of November Field Lacrosse: From the last week of April to the first week of June Field Hockey: From the last week of September to mid -October Ultimate Frisbee: From the last week of May to the first week of June Soccer: From the last week of April to the first week of June Presently the.School Boards are permitting the facility for Football and Soccer primarily with occasional use for other activities. If the fees are reduced, they are interested in expanding their program as indicated in.this report. The School Boards are presently the primary permitter of this time slot; however, many hours remain available. During this meeting, the opportunity to access other facilities was discussed. The Board's have taken the position that funding to support the construction of Municipal facilities is beyond their mandate; however, .are willing to enter into partnership discussions with the Municipality regarding shared use of both Town and School Board facilities. Staff are requesting Council direction to explore any opportunities thatmay permit additional access to School Board facilities. Staff would then report back to Council on any findings. - 107 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 - 3 Report No. LS09-02$" The artificial turf at Sheppard's. Bush was permitted by the School Boards for 112 hours in 2008 and similar permit patterns are being seen this year. ,The majority ofthis time is during the day or non -prime time for users of the facility. Staff are recommending a reduction in the permitfees to local public school boards during the hours of 9:00 a.m. to 6:00 p.m., Monday to Friday to $55.00/hour from March 1" to May 151h and October 1 st to December 1st and at all other times $25.00/hour. This will ensure that the school boards can continue to provide their athletic programs in a fiscally responsible manner and the additional use of the facility will ensure that projected revenues are not affected, even with the 50% reduction. ALTERNATIVE(S) TO THE RECOMENDATIONS 1.. Fees remain as is and the Sports Field and Park Use Policy not be amended. 2. Council may propose alternative fees for staffs recommendation. FINANCIAL IMPLICATIONS The School Boards have indicated a strong interest in an increased use of the facility with the introduction of a rate reduction. Staff feel.that revenue projections would remain intact if this increased use by the School. Boards is realized CONCLUSIONS The reduction in permit fees for the School Hoards assists the local school to expand and provide opportunity to their programs while being fiscally responsible: This also provides an opportunity to open discussion with the Board regarding shared use of facilities that would be mutually beneficial. ATTACHMENTS None. PRE -SUBMISSION REVIEW Senior Management Team Meeting, Wednesday, June 10, 2009 Prepared by. Allan D. Downey, Director of Leisure Services- Ext. 4752 12 Allan D. Downey. Neil Garbe Director of Leisure Services Chief Administrative Officer 108 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 AuR,-oRA RESOLUTION FORM GENERAL COMMITTEE MEETING - JUNE 16, 2009 ITEM #9 Moved By Seconded By Resolution: 9. LS09-030 — Selection of the Food Vendors for the Concerts in the Park And Movies in the Park Events for 2009 RrCOMMENDED: THAT Council approve the selection of M&M Meat Shops and Poppers Popcorn for all Town of Aurora "Concerts in the Park" and "Movies in the Park" events for 2009. Proposed Resolution/Amendment (if applicable): CARRIED DEFEATED - 109 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 GENERAL COMMITTEE AGENDA JUNE 16, 2009 ITEM #9 j� TOWN .OF AURORA AURORA GENERAL COMMITTEE REPORT No. LS09-030 SUBJECT: Selection of the Food Vendors for the Concerts in the Park and Movies in the Park Events for 2009 FROM: Allan D. Downey, Director of Leisure Services DATE: June 16, 2009 RECOMMENDATIONS 'THAT Council approve the selection of M&M Meat Shops and Poppers Popcorn for all Town ofAurora "Concerts in the Park" and "Movies in the Park" events for 2009. PURPOSE OF THE REPORT To provide Council with information regarding the staff process for receiving and selecting submissions in application for the Food Vendors for the Town of Aurora "Concerts in the Park' and "Movies in the Park" events for 2009. BACKGROUND Early in May 2009, staff placed a public notice as required, identifying the terms and conditions for all submissions to operate and provide food vending opportunities at the Town of Aurora "Concerts in the Park' (July 9, 16, 23rd & 30`h, August 5, 12 & 1.9", 2009) and the "Movies in the Park' events (August 24, 25 & 26, 2009). An evaluation matrix was .prepared to assist in the evaluation and recommendation processes. The following evaluation criteria was used: • Type of Applicant (Non-profit and Profit) • Residency of Applicant (Local and Non -Resident) • Food Variety • Insurance Town Contribution References There were four submissions received for this Expression of Interest. The submissions were from; Optimist Club of Aurora, M&M Meat Shops, Poppers Popcorn and Mister Softee. GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 - 2 - Report No. LS09-030 COMMENTS Both.M&M Meat Shops and Poppers. Popcorn has had prior experience partnering with the Town of Aurora and has successfully operated as food vendors for the "Concerts in the Park" and "Movies in the Park" events. This year, M&M'Meat Shops will donate.$0.50 per -item sold and Poppers Popcorn will donate 15% of all profits back to the Town from the food vending at the "Concerts In the Park" and "Movies in the Park" series. Both vendors will,co-insurer the Town of Aurora as well as purchase„supply,. set up and serve all proposed food items. M&M Meats have requested that the Town of Aurora handle the cash aspect. ALTERNATIVE(S)TO THE RECOMENDATIONS 1. Do not approve the selection of the Food Vendors for the Town of Aurora "Concerts in the Park" and "Movies in the Park" events for 2009. FINANCIAL IMPLICATIONS For 2009 the Town of Aurora will receive from M&M Meat Shops $0..50 per item sold and 15% of all profits from Poppers Popcorn. "Concerts in the Park" and 'Movies in the Park Donation 2006 2007 2008 M&M.MeatShops $1,383.50 $1,916.75 $1,270.75 &Ann cn Total $1,383.50 $1,916.75 $1,671.25. M&M Meat Shops has outlined in their proposal that the Town of Aurora will be handling the cash for the sales. Therefore for each event (seven concerts & three movies), there will be a need for a part time.program leader at $12/hour for 2.5 hours per event. This will result in an additional staff cost of .$30.00, therefore approximately $300.00 in staff. expenses. This amount can be accommodated with the part time salaries approved budget within the Special Events division. CONCLUSIONS That staff proceed with an Agreement and licensing for M&M Meat Shops and Poppers Popcorn for the Town of Aurora "Concerts in the, Park" and "Movies in the. Park" food vendors' opportunities for 2009 given their experience with these specific events and their . ranking in the evaluation matrix. - 112 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 - 3 Report No. LS09-030 The Town of Aurora will .continue to work with the Optimist Club of Aurora and Mister . Softee with the other town organized events. ATTACHMENTS Attachment #1-Copy'of the Expression of Interest Advertisement PRE -SUBMISSION REVIEW Senior Management Team Meeting, Wednesday, June 10, 2009 Prepared by. Shelley Ware, Special Events Coordinator-Ext. 4762 Allan D. Downey--" Neil Garbe Director of Leisure Services Chief Administrative Officer - 113 - GENERAL AGENDA- 7- . - TOWN OFAURORA Department of Leisure Services - FOOD VENDORS PARTICIPATION WITH CONCERTS IN THE PARK & MOVIES IN THE PARK SERIES. REQUEST FOR EXPRESSION OF INTEREST The Town of Aurora is very excited to be hosting the Concerts In the Park and Movies in the Park series. These events include exciting partnership opportunities. The Leisure Services Department requests proposals from Interested parties to provide and serve various food and beverage items for these event series. _ Interested parties are requested to submit their ezpressiori of interest In a sealed envelope to the Special Events Co-oulmator by no later than 12:00 p.m. (local lime): _ Tuesday, May 26, 2009 The Town will consider all submissions, however priority consideration wi0be given to non-profit, community based organizations within Aurora. The Terms and Conditlonsiare as follows: - 1. The organization must purchase, supply, set up and serve proposed food items and/or beverages. The food Itemslheverages to be served by the vendor are to be specified, including brands, sizes and pricing items are to be sold .for. The organization will need to specify the amount of net proceeds to be donated to the Town of Aurora per event (either by % or fee per item sold). - 2. The organization must provide the appropriate number of stafflvoluntears/servers to operate the vendor space. i 3. The organization will be expected to clean up the setup and serving area leaving the area in the some condition it was received in. - 4. The organization must have their health unit food vendor application form submitted to the Special Events Coordinator 14 days prior to the first event date. - 5. The organizationmust be ready fo fully service customers by the specified start time at each event. 6. .The Town of Aurora must be listed as a oo-insured on the organizations- insurance policy. A minimum of $2 million dollars in general liability coverage Is required. Proof of insurance must be provided totheDepartment of Leisure Services plate each event. - 7. The Town of Aurora will provide the venue, picnic tables, washroom facilitiesfportable toilets and garbage receptacles for all events during the required time periods. It Proof of prior experience with a similar event must be included with proposal. 9. In the event that the organization Fails to operate the vending space at any of the listed event datest imes, a penalty fee in the amount of $500 is to be paid to the Town of Aurora Leisure Services Department. 10. Event operation times are as follows: - Concerts in the Park, Town Park July 611, 151b 22", 29°", August 5r", 12" &19'4 - 6:00-8:30pm Movie in the Park, Hickson Park August 25'° 7:00pm-9:00pm - Movie In the Park, Town Park August 26r^, 7:OOpm-9:00pm Movie in the Park, Confederation Park August 27'", 7:00pm-9:00pm Thank you for your interest in these partnership opportunities. All submissions will be presented to Council for consideration and approval. If you have any questions, please contact Shelley Ware, Special Events Co-ordinator at (905) 726-4762 or (906) 727-3123, Ext. 4762 n GENERAL COMMITTEE AGENDA - JUNE 16, 2009 AUR.,ORN RESOLUTION FORM GENERAL COMMITTEE MEETING - JUNE 16, 2009 ITEM #10 Moved By Seconded By Resolution: 10. PL09-050 — Official Plan Amendment No. 70 Bill 51 — Site Plans (Exterior/Sustainable Design) File D09-01-08' RECOMMENDED: THAT Council enact By-law 5151-09, being a by-law to adopt Official Plan Amendment No. 70. Proposed Resolution/Amendment (if applicable): CARRIED DEFEATED GENERAL COMMITTEE AGENDA - JUNE 16, 2009 GENERAL COMMITTEE AGENDA - JUNE 16, 2009 ITEM #10 AURORA TOWN OF AURORA GENERAL COMMITTEE REPORT No. PL08-050 SUBJECT: Official Plan Amendment No. 70 Bill 51- Site Plans (Exterior/Sustainable Design) File No. D09-01-08 FROM. Marco Ramunno, Director of Planning & Development Services DATE: June 16, 2009 RECOMMENDATION THAT Council enact By-law No. 5151-09.D, being a By-law to adopt Official Plan Amendment No. 70. PURPOSE The Town initiated amendment to the official plan will allow the.Town to take advantage of the increased powers given to municipalities through Bill 51, as it relates to the exterior design and sustainable design elements of the site plan control process. BACKGROUND History The Planning and Conservation Land Statute Law Amendment Act, 2006 -Bill 51, received Royal Assent on October 19, 2006 and the majority of Bill 51 came into force on January 1, 2007. Municipalities will now be able to control through site plans: "Matters relating to exterior design, including without limitation the character, scale, appearance and design features of buildings, and their sustainable design, but only to the extent that it is a matter of exterior design (subsection 41.42.d)." Furthermore, municipalities will now also be able to control: "The sustainable design elements on any adjoining highway under a municipality's jurisdiction, including without limitation trees, shrubs, hedges, plantings or other ground cover, permeable paving materials, street furniture, curb ramps, waste and recycling containers and bicycle parking facilities (subsection 41.42.e)." These increased powers are only available if an official plan and site plan control by-law are in effect which contain provisions relating to such matters. The Planning and Development Services Department is therefore proposing to amend both the official plan, as well as the site plan control by-law at a later date, in order to include the provisions regarding design described above, as it relates to Section 41 of the Planning Act (site Plan Control). Location The proposed official plan policies would apply to site plan applications on a Town wide basis. - 117 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 - 2 - Report No. PL09-050 COMMENTS The subject application was before Council at the Public Planning Meeting held on December 17, 2008 and it was resolved that the Official Plan Amendment (OPA) be brought back to Council for adoption. The draft OPA has therefore been finalized and is attached to this report as Appendix "A". It should be noted that there were no members of the public in attendance to comment on the application and that no comments have been received by the Planning Department regarding the proposed amendment. There have been some changes to the draft OPA since the Public Planning Meeting. At the Meeting held on June 10, 2008, Council passed a resolution that: ...the Town of Aurora consider sustainable landscaping provisions, most notably the use of Xeriscaping or similar water and energy -efficient landscaping practices, in all future site plan agreements for industrial, commercial, institutional and mixed use developments and in future subdivision agreements as they pertain to the boulevards only......". A policy was therefore included in the initial draft OPA that read: "In order to enhance the integrity of the Town's ecosystems, development proposals shall use sustainable, water efficient landscaping through the re-establishment of native species where possible, to the satisfaction of the Town's Director of Leisure Services or their delegate. In addition, energy efficiency and previously used surfaces shall also be considered." This policy was later further reviewed by the Town's Landscape Architect, and replaced by a more detailed policy which reads as follows: Development proposals shall provide sustainable design and implementation initiatives for site planning and layout, site works and landscaping. Suggested initiatives may include, but shall not be limited to the following: i) Provide healthy soil environments in sufficient quality and quantity to support long-term survival and growth of plant materials; ii) use water -wise and energy efficient plant materials; incorporate species biodiversity and greater use of native materials where suitable; iii) utilize hard and soft landscape materials to mitigate at -grade urban heat island effects; iv) provide source control measures where possible to enhance storm water quality and retention; v) provide and encourage use of cycling infrastructure and pedestrian accessible infrastructure; vi) provide and manage sustainable automobile infrastructure; vii) encourage building layout/orientation and landscaping to take advantage of daylighting, passive solar heating and shade for cooling; and viii) the use of permeable paving materials and green roofs when appropriate and possible. - 118 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16. 2009 - 3 - Report No. PL09-060 The Public Planning Report indicated that Staff were exploring the Town's abilityto require new developments to meet the standards established through programs such as LEEDTI or the equivalent. To this end, the following two new policies have been included in the draft OPA: All new industrial, commercial, institutional, mixed -use and residential buildings shall make best efforts to build to a minimum standard of LEEDTm Silverorthe equivalent on another rating system. In the event that this standard cannot be met, the applicant shall submit to the Town a completed checklist found in the Town's Site Plan Manual which demonstrates how best efforts were made to meet this standard and the measures being used in the proposed development to achieve a sustainable design. This policy is intended to be used on an interim basis until such a time that the Town's Official Plan review is completed. Council shall have regard for the Region of York's "Sustainable Development Through LEEDTM11 program, which allows proponents of high density residential proposals meeting specific eligibility criteria and incorporating various sustainability objectives to quality for water and wastewater Servicing Allocation Credits equivalent to servicing allocation for 20%, 35% or 40% of the total residential units within the proposed development. This program can be used by local municipalities to reduce the required allocation assignment and/or to facilitate planning approvals for additional units on a site. Other policies found in the Draft OPA which have not changed, include policies that will enable the Town to approve the appropriate colours used in a proposed development, require that new developments conform to any applicable design guidelines, or where guidelines are not in place, give the Town the ability to retain an architectural consultant in order to determine the appropriateness of the exterior design of a building or of the site plan in general. The Town's Official Plan already contains sound policies relating to both site plan control and urban design which will remain in effect. The Ministry of Municipal Affairs and Housing has commented that Aurora will be among the first municipalities to amend their official plan to take advantage of the new powers as they relate to site plans. In order to implement the proposed policies, the Town's site plan control by-law will also require an amendment which will be brought forward for Council's approval at a later date. ALTERNATIVES TO THE RECOMMENDATION 1. Council may make any changes to the draft OPA which they feel are necessary, including adding or deleting any relevant policies. 2. Council may choose not to adopt the draft OPA if they feel that it is"not warranted at this time. 119 - GENERAL COMMITTEE AGENDA - JUNE 16.1 2009 June 16, 2009 - 4 - Report No. PL09-050 FINANCIAL IMPLICATIONS There are no direct financial implications associated with this amendment as Planning and Development Services Staff will complete the work internally. PROVINCIAL POLICY STATEMENT There are no conflicts with the policies of the Provincial Policy Statement as a result of this application. Furthermore, Provincial Legislation would be implemented bythis application. CONCLUSION The proposed amendment to the official plan would allow the Town to include the previously described policies regarding site plan design, as they relate to Section 41 of the Planning Act. The need forthe amendments arose as a result of changes to the Planning Act made through Bill 51. Aurora would be among the first municipalities to pass this type of official plan amendment. Staff have also used this opportunity to include policies regarding "sustainable landscaping" and "green building" in accordance with Council's direction. Policy (d) requires that all new industrial, commercial, institutional, mixed -use and residential buildings make best efforts to build to a minimum standard of LEEDrm Silver or the equivalent on another rating system. In the event that this standard cannot be met, the applicant is required to submit to the Town a completed checklist found in the Town's Site Plan Manual which demonstrates how best efforts were made to meet this standard and the measures being used in the proposed development to achieve a sustainable design. This policy is intended to be used in an interim basis and more detailed policies in this regard are intended to be added to the official plan though the comprehensive official plan review process, for which the Town is currently seeking a consultant to undertake. Given the above, it is recommended that Council adopt ORA No. 70 so that the document can be sent to the Region of York for its approval. ATTACHMENTS Appendix "A" - Official Plan Amendment No. 70 PRE -SUBMISSION REVIEW: Management Team Meeting -May 20, 2009 Prepared by. Fausto Filipetto, Policy Planner Extension 4342 Marco nno, M.C.1.P., R.P.P. Director of Planning and Development Services Neil Garbe ChiefAdministradve Officer - 120 - GENERAL COMMITTEE AGENDA - JUNE 96, 2009 F, I J, 11, : j : j 4 1 "1 A"! 0 AMENDMENT NO. 70 TO THE OFFICIAL PLAN FOR THE TOWN OF AURORA GENERAL COMMITTEE AGENDA - JUNE 16, 2009 OPA 70 e,�own of,14, AMENDMENT NO. 70 TO THE OFFICIAL PLAN FOR THE TOWN OF AURORA - 122 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 OPA 70 THE CORPORATION OF THE TOWN OF AURORA By-law Number 5151-09.13 BEING A BY-LAW to adopt Official Plan Amendment No. 70 The Council of the Corporation of the Town of Aurora, under Section 17 (22) of the Planning Act, RSO 1990 Chapter P. 13 as amended, hereby enacts as follows: 1. Official Plan Amendment No. 70 for the Town of Aurora is hereby adopted. 2. The Clerk is hereby authorized and directed to make application to the Regional Municipality of York for approval of Official Plan Amendment No. 70 for the Town of Aurora. 3, This By-law shall come into force and take effect on the day of the final passage thereof. READ A FIRST, SECOND AND THIRD TIME THIS DAY OF , 2009, PHYLLIS M. MORRIS, MAYOR L. KING,TOWN CLERK - 123 - GENERAL COMMITTEE AGENDA - JUNE 165 2009 OPA 70 AMENDMENT NO, 70 TO THE OFFICIAL PLAN FOR THE TOWN OF AURORA PLANNING AREA The Amendment No. 70 to the Official Plan for the Town of Aurora Planning Area which was adopted by the Council of the Corporation of the Town of Aurora is hereby approved under Sections 17 and 21 of the Planning Act. Date: Heather Konefat, Director of Community Planning Regional Municipality of York - 124 GENERAL COMMITTEE AGENDA - JUNE 16, 2009 OPA 70 AMENDMENT NO, 70 TO THE OFFICIAL PLAN FOR THE TOWN OF AURORA STATEMENT OF COMPONENTS PART I — THE PREAMBLE. 1. Introduction 5 2. Purpose of the Amendment 5 3. Location 5 4. Basis of the Amendment 5 PART II — THE AMENDMENT 1. Introduction 6 2. Details of the Amendment 6 3. Implementation and Interpretation 8 - 925 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 PART I — THE PREAMBLE Introduction This part of the Amendment, entitled Part I The Preamble, explains the purpose and location of this Amendment, and provides an overview of the reasons for it. It is for explanatory purposes only and does not form part of the Amendment. 2. Purpose of the Amendment The purpose of this Amendment is to add policies to the Official Plan which will give the Town greater control over the external design and sustainable design elements of a site plan. 3. Location This amendment applies to all lands located in the Town of Aurora. 4. .Basis of the Amendment The Planning and Conservation Land Statute Law Amendment Act, 2006 - Bill 51, received Royal Assent on October 19, 2006 and the majority of Bill 51 came into force on January 1, 2007. Municipalities will now be able to control through site plans: "Matters relating to exterior design, including without limitation the character, .scale, appearance and design features of buildings, and their sustainable design, but only to the extent that it is a matter of exterior design (Subsection 41.4.2.d)." Furthermore, municipalities will now also be able to control: "The sustainable design elements on any adjoining highway under a municipality's jurisdiction, including without limitation trees, shrubs, hedges, plantings or other ground cover, permeable paving materials, street furniture, curb ramps, waste and recycling containers and bicycle parking facilities (Subsection 41.4.2.e)." These increased powers are only available if an official plan and site plan control by-law are in effect'which contain provisions relating to such matters. This Amendment also contains policies that encourage the provision of healthy soil environments and the use of water -wise and energy efficient plant materials, including greater use of native species where suitable. Furthermore, this amendment contains an interim policy which requires all proposals for industrial, commercial, institutional, mixed - use and residential buildings to make best efforts to build to a minimum standard of LEEDTM Silver or the equivalent on another rating system. More detailed policies in this regard, including the implementation of any Regional policies, will be included into the new Official Plan consolidation at a later date. 126 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 PART II — THE AMENDMENT 1. Introduction All of this part of the document entitled Part II — The Amendment, consisting of the following text, constitutes Amendment No. 70 to the Official Plan for the Town of Aurora. 2. Details of the Amendment The Official Plan of the Town of Aurora is hereby amended as follows: Item (1): Part Four — Implementing The Plan is hereby amended by inserting a new Section 4.4.1 — Site Plan Control (Exterior Design/Sustainable Design Elements) with the following new policies: 4.4.1 Site Plan Control (Exterior Design/Sustainable Design Elements) INTRODUCTION Subsections 41.4.2.d of the Planning Act, 1990, permits a municipality to control through site plans matters relating to exterior design, including without limitation the character, scale, appearance and design features of buildings, and their sustainable design, but only to the extent that it is a matter of exterior design. Furthermore, Subsection 41.4.2.e permits a municipality to control the sustainable design elements on any adjoining highway under a municipality's jurisdiction, including without limitation trees, shrubs, hedges, plantings or other ground cover, permeable paving materials, street furniture, curb ramps, waste and recycling containers and bicycle parking facilities. POLICIES Council shall enter into Site Plan Agreements with owners of development proposals, in accordance with section 41.7.c of the Planning Act. Such agreements shall provide Council with controls over development proposals regarding exterior design, including without limitation the character, scale, appearance, and design features of buildings, and their sustainable design as outlined in Section 41.4.2.d of the Planning Act. Furthermore, such agreements shall provide Council with controls over the sustainable design elements on any adjoining highway under a municipality's jurisdiction, including without limitation trees, shrubs, hedges, plantings or other ground cover, permeable paving materials, street furniture, curb ramps, waste and recycling containers and bicycle parking facilities as outlined in Section 41.4.2.e of the Planning Act. - 127 - GENERAL COMMITTEE AGENDA - JUNE 165 2009 b Given that the Planning Act now allows a municipality to control through site plans matters relating to exterior design, including "without limitation" the appearance of a building, agreements may also include provisions regarding the colours and building materials to be used in a development proposal. Specifically, agreements may contain clauses stating that the colour and the materials used in a development proposal shall be to the satisfaction of the Town or it's architectural consultant. Agreements may also specify the colours to be used in a development proposal c Development proposals shall provide sustainable design and implementation initiatives for site planning and layout, site works and landscaping. Suggested initiatives may include, but shall not be limited to the following: i) Provide healthy soil environments in sufficient quality and quantity to support long-term survival and growth of plant materials; ii) use water -wise and energy efficient plant materials; incorporate species biodiversity and greater use of native materials where suitable; iii) utilize hard and soft landscape materials to mitigate at -grade urban heat island effects; iv) provide source control measures where possible to enhance storm water quality and retention; v) provide and encourage use of cycling infrastructure and pedestrian accessible infrastructure; vi) provide and manage sustainable automobile infrastructure; vii) encourage building layout/orientation and landscaping to take advantage of daylighting, passive solar heating and shade for cooling; and viii) the use of permeable paving materials and green roofs when appropriate and possible. d All new industrial, commercial, institutional, mixed -use and residential buildings shall make best efforts to build to a minimum standard of LE'ED Silver or the equivalent on another rating system. In the event that this standard cannot be met, the applicant shall submit to the Town a completed checklist found in the Town's Site 'Plan Manual which demonstrates how best efforts were made to meet this standard and the measures being used in the proposed development to achieve a sustainable design. This policy is intended to be used on an interim basis until such a time that the Town's Official Plan review is completed. - 128 - GENERAL COMMITTEE AGENDA - JUNE 165 2009 e Council shall have regard for the Region of York's "Sustainable Development Through LEEDTm"program, which allows proponents of high density residential proposals meeting specific eligibility criteria and incorporating various sustainability objectives to quality for water and wastewater Servicing Allocation Credits equivalent to servicing allocation for 20%, 35% or 40% of the total residential units within the proposed development. This program can be used by local municipalities to reduce the required allocation assignment and/or to facilitate planning approvals for additional units on a site. The exterior design and sustainable design elements of a development proposal as described herein, shall be consistent with any applicable design guidelines to the satisfaction of the Town of Aurora or it's architectural consultant. g Where design guidelines are not in place, the Town may retain an architectural consultant to determine the appropriateness of the proposed exterior design of a building and design of the site plan in general. h In addition to the policies contained herein, development proposals shall be consistent with Sections 4.4 (Site Plan Control) and 3.9 (Urban Design) of the Town's Official Plan. Furthermore, except where in conflict with the policies contained herein, development proposals shall be consistent with the policies of the Town's Official Plan. i Council shall amend the Town's Site Plan Control By-law in order to implement the policies contained herein. Implementation and Interpretation This Amendment has been considered in accordance with the provisions of the Aurora Official Plan. The implementation and interpretation of this Amendment shall be in accordance with the respective policies of the Aurora Official Plan. - 129 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 EXPLANATORY NOTE Re: Official Plan Amendment No. 70 Official Plan Amendment No. 70 has the following purpose and effect: This Amendment contains policies that will give the Town greater control over the exterior design and sustainable design elements, such as landscaping, of a development proposal through the site plan control provisions provided for in the Planning Act. These increased powers were given to municipalities through the Bill 51 Amendments made to the Planning Act. In order to take advantage of these increased powers, official plan policies must be in affect related to such matters. Furthermore, the Town's Site Plan Control By-law will require an amendment in order to implement of the policies contained in this Amendment. - 130 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 AuRpRA RESOLUTION FORM GENERAL COMMITTEE MEETING. JUNE 161 2009 -ITEM ##11 Moved By Seconded By Resolution: 11. PL09-056 — Planning Applications Status List RECOMMENDED: THAT the Planning Applications Status List be received as information. Proposed ResolutionlAmendment (if applicable); CARRIED DEFEATED GENERAL COMMITTEE AGENDA - JUNE 16, 2009 - 132 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 ITEM #11 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PL09-056 SUBJECT: Planning Applications Status List FROM: Marco Ramunno, Director of Planning and Development Services DATE: June 16, 2009 RECOMMENDATIONS THAT the Planning Applications Status List be received as information; PURPOSE This report provides a summary and update of development applications that have been received by the Planning and Development Services Department, BACKGROUND Attached is a list updating the status of applications being processed by the Planning and Development Services Department. The list supersedes the February 17, 2009 Planning Applications Status List and is intended for information purposes. The text in bold italics represents changes in status since the last update of the Planning Applications Status List. COMMENTS Since the preparation of the last status list, four (4) new planning applications have been filed with the Planning and Development Services Department; • Application for Zoning By-law Amendment to permit a 4 storey health and wellness centre. (File No: D14-01-09) • Application for Zoning By-law Amendment to permit more than one restaurant on subject lands. (File No: D14-02-09) • Application for Site Plan to construct 1150m2 commercial plaza approximately. (File No. D11-04-09) • Application for Site Plan to construct a 5 level GO parking garage to accommodate parking for a total of 866 vehicles. (File No. D11-07-09) OPTIONS No action is required with respect to the planning status list. - 133 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 - 2 - Report No. PL09-056 FINANCIAL IMPLICATIONS There are no direct financial implications associated with this report. ATTACHMENTS Figure 1 — Planning Applications Map Figure 2 — Secondary Plan Map Figure 3 — Planning Applications Status List — June 16, 2009 CONCLUSIONS Staff will continue to provide this update so Council is aware of application status. Prepared by. Vanessa Partridge, Planning Clerk, Extension 4226 _411- Marco u O, M.C.LP., R.P.P. Director of Planning and Development Services Neil Garbe ChiefAdministrative Officer - 134 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 elftn oIR- yoan to umol a o t v C Mf • Pf ppMpp ♦ � � 7�•M tp z 10 V p Mi � f7 U co M N d N ;aaa;sell sa� I N. ro {V O <O 0 y ro � N . 0 ro • N V N W N m w.. ....... ..... c c any main,Te O �'+• xp • • j h N Q' Z S .a C • N • y 7 N at C W E r �Oa;S aSuo,( I 3 � v .. v> > ho 0 o ^ n ^ ^ 6u,N{o diysuMol MEL V IC gi 3 E 1 1& H Fi Q ° a o7 a°1i o x v o .�' w& q ;, H a W U 4 K IL O m - ((0 R Fry e Ay o W wicl M G ENERAL COMMITTEE AGENDA - JUNE 16, 2009 a�ll�llno�S yoInyo�l yM.Jo UMO F N w N m z is 7S all a� rci o m 0 c N o' � b Wy K:N WyWGZ a o j�p_Z - YFZ. Z2Z 0 x'Z'2 Y•4'O V z d O gCOO anuan bi MelMn zoa m N ° c �z v o 2 Z z U7 e b W o d M - -. $a L0 3 5z W a V) C o 0 O g C m �` aiS a8uo a° z io w 10 o I-- m � a 3 ui 0 Zo J Z Z L JO O 04 c 0 } WO y m 3 r z z Qg BUlJldo diySUMo� ;aaa;S Ts�neg r l Za o �� i s ,a° .'3 yy 'UR z B co ISM N Sm-6 "NO Q) N (� Z in 2 ai a o is W 2 t� w Y ,� a o c v' LU o F $& - 136 - . GENERAL COMMITTEE AGENDA - JUNE 16, 2009 w 3 Gen a M a M FIGURE 3 > r• O i o O N C f-0 id CJ �P,Nwu by n o w q 'ri Pa rz y ^O' O O. p' N Ncd S tW O i+ by m G+ + j60 p pp, y a+ aid p U . El p y UO yl iU,. �tl _ U V] A c2 °i�v � ,O tiW °.� �5v$.� N a A a N w W 00 N o O00 a �R o 00tn 21 {iNyi P4 1-' �•� w F7- O y QJ LQ O Q u� a� �� p. b� y �b18g 04 s tFa a O �. W 1-i N N N > m O iv .3 a• N a - - H , N Q`q 4. N U �1�v-. ��Qw'�van o`"o�A ai ��xNo �ySorn kf) is `: r-0 ° o ° ° ^9, > �dv UeMr i ySxoo [j]"'t aoi v � .•. o^ �i O\Q �tl /-��(1. yooC' C4 sY7 Fi p,Q b ow Dom ice' O, 00 4 O�7Q �. �,^ •-� N rn - 137 - GENERAL COMMITTEE AGENDA - JUNE 16; 2009 N V• is c8 N w [ CD j(bbj1O79 H00 r^ Q a . c O� r Q 3 to .. o-5 UPV00-"RolFo ? qo � peqcd o aao ° N ,��, o ^'� �� •5 u �i Saw nn a w o 4°p�Ap. o .. o. •U K{Uy� �y o Q �yy� �O F7 0{vyp V d �/1 '� v O ' 0 •Vi W'a '� 'a -I v '.a1cn U 'U "CyFi P Fl N X'+ - % ', `�Q �..� Gj O .fly • t0 Lj ✓ O 00 O „O. O O U O .9 O a tt1 O ''7 _ cd N.N FCG77 y� y O .M-i . vrV . d �O/1 N `3 ran p0 O F7 0 r 0 a �Oy m r�iyj bo v. c 'S P U bA ,u o o q . OVA R NNW Oa oA GN O O O O O bD 00 0�o on yo 00 n7 lu ^ q L1 .b ttl ou 3ogo th u U ratio 0 ag�gi o Nam m$w° kn +.+ W N O 0 0 b N Cl N O N B N N C7 N O 7 �4 R O 000 yp �i •.� b r d��A.- ° z.. O M cd N48 �j- Vo �C o o v CD 4o O A y �. 00 aaa�AM0P.0N oo a FQ v°wZrnrnA(a a : kn - 138 - GENERAL COMMITTEE AGENDA- JUNE 96, 2009 M Ai '•aw w w bA W bA �'' . ti U N ' p� N •Lpl „O, w ,a�7y S7 .. g o �^j «•bi ltl .� [� �r Saj V U m aO 0 H � .^"ply,• � N � � � a a o Q o da S 0 ° b° O bA bA o� aY ._ N W d O O -& w U- o w oo 3 o 3 atg in, aij a R (}�] 00 Y Gi Vl •� •V1 b fA VI N N � .�. dy O a p .p p o O p np 0o c E•U 0and �a A <r �d a�tn tsa GA td O W G ;9�0�"r--i33 :a p b � ° o d ra to NNP � o v•�o 0 ' c'l b�h,� >.� o ao oN �;cM•v Y ti�nbi • "rJ ro U Nv �ii bap .�- W y tr�! 'vi a3 �4 G _ ��+ N y _ O O t "p 00 SFa77 v N w •a N ri }fin ,QF''' Id y °O N p, - J ^q W O? Cfl d ti N OM W .-•, V1 or-O O N N N O p �q! b 00 q 1v3 N p6; kl P, 4cV U k!'� ✓�+ tV O �00 1�i5tb ¢�a qF"0� r^ai ..�,�:-�o�o�En `� ib�. wPP, m5" r'.-: 0a,-1 A 4 4 yzOmA °0�� o oA !? g ONhO 0� rno 65 OPoaa a4yS Ri PoCN, P-,i da F Uad s0A P0,0P:z$ �db�roA r oo rn o - 139 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 G u! .O❑❑ r .O C � R' m Q Via: o. Xiaq�q yn d o Ord 8 +7 d R c��d .O O y co.'''�' d 'y 'W4 N cid U _O ++ N w U .!1 roGo � � m F+ W N O . va .YY.. �pV p�j y •y Q 'G N 'a> � � d c) .a +4. b � .. Oft N. Fn d 5 No�,a�, c 0 Qo _�� M n4 o a ,o ,� a .'ay I .,� xi cd iy Y '� U �n d a w m o nO i p° G7 paj +yt � U eRw rw `. ^4 �. V cC-•V�1 %0 in 0-0 ° °b �b�Ks � � .11 � bb BAR 000 V�1 YO •� q '� b""'b'G tYC a Y cl) M N 000 N ro W C a b y F'O ,00 VJ JOB (+ �0.� C p U o m p4 A S� v C O O > Y o V1 O�m N 0A�O�D UQ° W�b 'moO � aM to Uat Q �ornD0 Uiz100O V�bN1 h 64 wtd °v > drD a��CvA awe - 140 - GENERAL COMMITTEE AGENDA - JUNE 163, 2009 V) W ACJW `�+W W a o5i'� � .o O R as g 2 a bUo y t` ro oa °° °° c in. a' •po v n P o a ° d o d'o h ro a 'o T3 cot' y rs obbo i "� o i " �,o �o •� a�i w b o y � o Coo +C a • •'� d Ts - • ti C VNi N » 4 m o too ❑ �� J� yob1114 o�� 2�oo�`� ac P'.' a 0 c:) � o i M Zto _ U o b .1;1 U a y rl V.0'o ' ,X ps a 0 acd �,, 2 �. Y �b r d N Odlx�.�:9 O ° ro a� m o o U 0 Ocd C'4G1 riU aa� �p N k/'i C^-�' cd c7N c Q Zoho O �O oo WA°rn99 Uo 4 �'A 4.99 �1 00. ootio'C `ioNa 7,A +n� Um vl a0� mNP�. rn E 5 1°kn ko 00 ON -141_ GENERAL COMMITTEE AGENDA - JUNE 16, 2009 lu- 4 Rc v oclq o C k wPT,W ,cam Vien 'a�� nq ,mow°# \ ti WI w d 000'U a w.nD Uo i C7 v o Qo> •I� p C. C4� SJ�� W N �'� � d 0 o IOU °o c noa 3v yo y b o m P o m s7 U d) 00o A o c 0 o as � cr w aho rna� �o °° Q,oa�i� o �In CD. 00 3 .. e (/) '� •r q - V) W m a; v y a a�i it 45 Cq N ii '1q O h CD h h N W .� U a�- ry col H A O Y N R c' 5.0 o ,� ti �N k O� a o O It '� '# 'd tqb • . �.- A40. c w O cC WJ spy �q N Cj pq 5 � �.� � � aa�� in8ao v)o� a N.Q�x b L}q 6 00 v r w� armoq.�inAn 0bIo o hr' �N.�h4. �p 0.^'C�'O t� Mom 44 S) Dorn M•�.Q o000 p .yN�i N d h N, QG1q�'i� �i {��"N ^'o <rA' 7ccli In4�rA. chn -va5, rC-q HA O N �•+ N N N m N - 142 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 Lr: 4.W V W W U U W U U W b0 m w 0 0 .a p +. o o v C � G $ V y N = y C �" A c d °� U N V IOU A �•�� o a 3 d y o ti k 'o °03 ��pUy,..N •, of in ry V p ac+J.weq c QO w N yy $� •� Qo Q 0 eh y o ,u r�eno r wa At d� Q1 da o o N o .,o _ O o O o •-• + N R� N N U N M O N vz d d ti O A � V. ^� Y 42 N V 1j� c�tl c�a ai •F .. O' N O O o q�p v o a00 cd 3 � 8 °y °A •�a CC c°�i w O '� w .� • N •;'j4 W cdOL.' gg OH .,.+ A`�• N .L"". V�' y "t7 p O •^ 0S1'.� > *� 'yam N U U •. O O ,O y N U U U t-� A d Nd m a� o K a a! n k vvn0 N o N V1 q vv°dd � COOq a o oFar3w cd h� isv �•a�Q�.� AO nNo ll rA Co° a3 ^ mn CD MvO, U Go � v0?L` ru �•�•�iU�I*'.. ry Vo O�ooa o no 4a av A �, k A ' � �o orn o^ �o a 10 (S r. \O P,N o o� a. o. A 4Walloai) N N N N N - 143 - GENERAL COMMITTEE AGENDA - JUNE 163, 2009 r7 h VJ a3 h c3 C^��Wy AC7Fj �pj �1(� j ArJrW y' id A'Ur' u � p W 28 g 4 yj-y b� OPa Ulm 'lY � p YO 'S q . � .d v r'• .-P .a PCLi W -Ot' C4 tC d 04 dd {� 4 C3 Y 00 •� w CD `m PA nt ti Fi p p 00 00 CD 00 - 00 U N N Q W Cd a c.2 o a 5 a 00� o o U Yaw p� Ay J ''+� N• ~yy '> P 4 b N N '3 fit",. t� ttl 'p ❑ �i ' :7 ctl cy c �7 y O O o N o N ��• m oic � N a $ � � � Ln us ti cn � w N 0-L�, cpi c°� ri .� w° �-t�r 10 ry ~ M p V 1�y ^Y y W ��`hp" ° a�iA� •r° o m �� a°i �1 3A �5b pp r, ° m q `^ chi wa°° x. o " �S > �00 p q ,n i o •, N"" O° r= �c"M3ao oo 81' '�"'UlN� UAd�h 0000 ,-`�.�C" Off' A 0o M D\ :� Fa 01 O FNi b 0o O 'is ANa°d�rA N�rd�rA vjadvA� N M M N M M M - 144 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 n 29 °�� en x � b 00 U 0 14 2 y 2 U 42 Q • ° 10 Y w ❑ fy •� Ld q�q ld a C $ w o Qa„ � c y � .�'y y , q U � � •v '� � cn 00 00 9 ao -00 O 00 00 O O 00 C O b 7 01c1l h N ON o a o a° ^a a y °p a0 a-. m M L1 s .M y `d W pq RRi �p7 c��q!! 7 OA •� U O i°-. .� j ,-• Go P N .°+ y „U„ O gg cd OS N OS R C% .yp N -o i; Clw°�W N� �a�d is Na�.� a,D O a ac°� > b R7 W 00 kn tqqy U CJ Y cd > O 'ii vi raja c6 co t! ti .p C7 �bA oocc >ev��Ho a oMAooK� °y�7 �A oC'o o0 Off' � 00 °. °° P S7 vi c0i N9 A;� °q oo 9 00 d ar' iN� rn� 9 dMG4NO N� N as"i v)�`r4 p= ° O d( p b O `�O 4+ p°C �cMn�rnA a'o A ��dvA UA�aQ<CrnA Uc"'v<CrnA E°�A 1� v M vs M o M r M 00 M - a M - 145 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 4j C7�W Aij `C W �xW 6x W {p y yy� p M v q� Av O -- P. v O'l". C 00 O 00 f-L RS N O > o > FOR O N 9 „' N o „7 w t 'r o o ° OR�A 0 >, co le O a'00 Sao p U° Cq �Ca eCy �" da a 00 CD 00 00 00 N N, b N N. bD "' L10 W •f0 W P� W - .U. h can p�.. '. .+ O a O. .� •gyp wb o �aoT7�e ono o a �xp4rUv ; N.. s. 4U .� �to o PA . p ca o.'o 42 4zn A`� 0042 °vS8 0 m m 0 O N S� 0 a � a o H 00 cl x m > b c ^ A4 O A �fl v A a °Pam A m.10 now o o ° o c, COD U a A,•0-" o 0) 004 m on ON oo Gn 00 00 DRai� PoG N�o 0j Aa .c..o�° � d b O 0 0 00 �rn°rnAdvASCrnA Y I3 4 U. Ada Cc, wOgQrnA - 146 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 o, ��w now 0 H W O L � � O •U �l O e O O 00 O O `� '.'y tt1 a M - M.. cd • o y b oC')4oI U `ca w ^ wVJ n5°`c�' •^ w N aa1s MCI' w ,.[ N �v"a' , mma ° �o aI a N aoa- X 0OqO Obo Yo rnDNMa. •�oo '4c7 d oFQCN ?m tdm o 0. .�wa P4 orc{-o �a°' ." Vl y Q N i.+ M .q Z N v�•b O gyp-'-M o 40) 5.. ? w F. v W P rn_v�, 6W"w^b�itl.M ❑p �y� 6 GL'N NOO �O� ogy� 9 �vA N �9 'aqdp byxCx �o � 0 ndQW�� Wt�0b9 - ^ oo A b °� �o\o � rn rn �Z �w v e v 0 It ON I v - 147 - GENERAL COMMITTEE AGENDA - JUNE 165 2009 c�UW Am UU'r:i ya�i r W obese cute AC7 W qCs x .W u V � r o CIS u N u Ary° Q cn m 4� 'Q; v o as' "L' ti as `C N 00, °p a a a cq N y o ro a 03 N O v�'i •� O . a0 d' ., U '� cd Q •ypr ^Htit C opa O h F4 IDN p y a a A N a y q vi K °� obi . O .�L•• a R1 JY �. �' m g tY o vtvy� y nq o ^ o :t3 a 0.. eo w q w oa a 'd 04'n n o�i y 'w on A 1 9 Ao 3 on ;;' a tit 14 car, 3 Nd ay a (o K N� r ti a 0 fp` 3 0 o chi N Cc>"n C4 pp U'b] id '90 q y �9 iY �,. }�"�, y o rna C� 00 a oo�o0 7 a n00 9 o ��.o �00 ' <:? c m• y �q y£ m a M fa t . cN�, uq-moo pi h�j. 'ah��N ��M� oh�'o Cy'N e'�� w qpv.N^^4 '400 na b9NFyb l% , a Vl O�q M h dh' N a ,'- j °G h C1 t a ' h m�•1 �U o0 �n . QUA 6�Q<A in wv�Q.rnA. Ati�aA .� cq h h 148 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 M b ' i- .� Ct p a es ti m N b a Op a y w 42 w a°i'a a 12�G'L y « o C eo � n e � roN is O 3 i i h h b h h h - 149 - GENERAL COMMITTEE AGENDA - JUNE 165 2009 4104 AuRgoizA youpe oocRESOLUTION FORM GENERAL COMMITTEE MEETING - JUNE 16, 2009 ITEM #12 Moved By Seconded By Resolution: 12. PW09-036 — Award of Bid PW2009-37 — For Pavement Marking of Various Streets and Parking Lots RECOMMENDED: THAT Tender PW2009-37 For Pavement Marking of Various Streets and Parking Lots be awarded to K.D.N. Pavement Markings Ltd. for the period of three years plus one optional year at the discretion of the Director of Public Works; and, THAT the award for the 2009 contract year be $15,000 excluding GST as based on tendered unit prices; and THAT the .remaining contract years be awarded at the tendered unit prices based on.the annual budget as approved by Council; and THAT Council authorize the Mayor and Town Clerk to execute the. Form of Agreement between the Town of Aurora and the successful bidder. Proposed Resolution/Amendment (if applicable): CARRIED DEFEATED - 150 - GENERAL COMMITTEE AGENDA - JUNE 165 2009 GENERAL COMMITTEE AGENDA -JUNE 165 2009 ITEM #12 TOWN OF AURORA AUR-RA GENERAL COMMITTEE REPORT No. PW09-036 SUBJECT: Award of Bid.PW2009-37 - For Pavement Marking of Various Streets and Parking Lots. FROM: limar Simanovskis, Director of Public Works DATE: June 16, 2009 RECOMMENDATIONS THAT Tender PW2009-37 — For Pavement Marking of Various Streets and Parking Lots be awarded to K.D.N. Pavement Markings Ltd, forthe period ofthreeyears plus one optional year at the discretion of the. Director of Public Works; THAT the award for the 2009 contract year de $16,000 excluding GST,as based on tendered unit prices; THAT the remaining contract years be awarded at the tendered unit prices based on _. the annual budget as approved by Council; and THAT Council authorize the Mayor and Municipal Clerk to execute the form of Agreement between the Town of Aurora and the successful bidder, PURPOSE OF THE REPORT To award a multi -year contract for pavement. marking to K.D.N. Pavement Markings Ltd. BACKGROUND The activity of painting the Town's roadways has been typically contracted out to . specialized firms in the industry because of the requirement for centreline road painting equipment. The previous contract for pavement marking to the Town had expired at the end of April 2009, and accordingly, a new tender was issued for this activity. This report is presented to Council because of the potential total value of work throughout - the contract term exceeding the $50,000 upset limit as set out in the Town's purchasing by- law, which requires Council approval for all purchases that are in excess of $50,000. - 152 - GENERAL COMMITTEE AGENDA - JUNE 165 2009 June 16, 2009 2 - Report No. PW09-036 COMMENTS Highlights of Tender The main components of the Tender are: • a three year contract with an optional.one year extension at the Town's discretion; • all unit prices to remain the same for the life of the contract including the discretionary one year extension;. • a termination clause at the discretion of the Town based on thirty days notice and a negotiated settlement; • K.D.N. Pavement Markings Ltd. has supplied the Town with its pavement markings for many years and has consistently provided excellent service; and • the submitted unit prices have not increased since2005, and will remain the same for at least the next four years. The bid documents were issued on April 30, 2009 by the Town's Financial Services Department and advertised according to the requirements of the Town's standard purchasing procedures. On May 19, 2009, the Tender Opening. Committee opened one tender for the associated works with the following results: K.D.N. Pavement Markings Ltd. $15,480.00 / year Total tendered prices are based on estimated annual requirements and unit pricing. Verification of the bids was undertaken by Town staff. ALTERNATIVE(S) TO THE RECOMMENDATION None FINANCIAL IMPLICATIONS This tender is based on estimated unit quantities for pavement marking requirements that may be required throughout various sections of Town. Although the total tendered amount exceeds the annual 2009 budget for this activity under account No. 1-4-03454-5050, staff will limit the quantity of work so as to remain within the budgeted upset amount of $15,000 plus GST. . As with subsequent years of this contract, upset limits of the total value of annual work will be as set out and approved by Council through the budget process. - 153 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 - 3 - Report No. PW09-036 CONCLUSIONS The tender submission from K.D.N. Pavement Markings Ltd. meets all purchasing and technical requirements. The firm has previously provided this service to the Town for several years and has also kept the unit pricing constant since 2005. It is therefore recommended that this service contract be awarded to this contractor fora total upset value of work in 2009 not to exceed $15,00o plus. GST. ATTACHMENTS • Appendix "A"— Form of Agreement PRE -SUBMISSION REVIEW Management Team Meeting of June 3, 2009 Prepared by. Erwin Molnar, Operations Technician, extension 3441 tma novskis Neil Garbe Director of Public Works Chief Administrative Officer - 154 - FNE/iAEVIO fME.4DEYI` A3-JUNE 16, 20611P APPENDIX A THE CORPORATION OFTHETOWN OFAURORA PUBLIC WORKS TENMR # PW2009-37 DATE ISSUED: APRIL 30, 2009 MAY 19, 2009 j CLOSING DATE: 12:00:00 NOON, local time, FORM OF AGREEMENT THIS AGREEMENT made (in triplicate) this oo day of LY-A AD 2009 BETWEEN: The Corporation of the Town of Aurora hereinafter called the "OWNER° of the First Part and K- r7 N• {IeQJIG `2y llfii9+lLtB1a5 hereinafter called the "CONTRACTOR" of the Second Part ALUgREA-q the Bid of the Contractor respecting the construction work, hereinafter referred to and desgabed, as accepted by the Owner on the �l day of _ rlair4y 2,009, THEREFORE_ THIS AGREEMENT WITNESSETH that in consideration of the premises and the covenants hereinafter contained, the Parties hereto agree as follows: 1. The Contractor hereby covenants and agrees to provide and supply at the. Contractor's own expense, all and every kind of tabour, appliances, equipment, and materials for, and to undertake and complete in strict accordance with this Bid Document dated MaV 19 2009 prepared for the Town of Aurora Public Works Department, all of which said Documents are annexed hereto and form part of this agreement to time same extent as if fully embodied herein at and for the price or sum. of Lito 2, The Contractor further covenants and agrees to undertake and perform the said work in a proper work like manner under the supervision and direction and to the complete satisfaction of the Owner within the period of time specified in the Form of Bid. 3. The Contractor further covenants and agrees that the Contractor will at all times, indemnify and save harmless the Owner, the Owners officers, servants, and agents from and against all loss or damage, and from and against all actions, suits, claims and demands whatsoever which may be made or brought against the Owner, the Owners officers, servants, and agents by reason or in consequence of the execution and performance or maintenance of the said work by the Contractor, the Contractor's servants, agents pr employees. q, The Contractor further covenants and agrees to furnish in accordance with the above specification, a Performance Bond in an amount equivalent to fifty (50%) and Labour and Materials Payment Bond in an amount equivalent to fifty (50%). of the contract price approved by the. Owner's Solicitor, guaranteeing the faithful performance of the said work, in accordance with the terms of this Agreement. 5. The Owner hereby covenants and agrees that If the said work shall be duly and properly executed and materials. provided as aforesaid and if the Contractor shall carry out, perform and observe all of the requirements and conditions of this agreement, the Owner will pay the Contractor the contract price herein set forth in .the Contractor's Bid, such payment or payments to be made in aagprI f)99 yyjjn the. prowsiane of the General Conditions of the Contract referred to above, AGE M.WL JUNE 16, 20179+ PAGE 04/04 6, This agreement and everything herein contained shall ensure to the benefit of and be binding upon the Parties hereto, their successors and assigns, respectively. 7. All communications in -writing between the parties or between them and the Town shall be deemed to have been received by the addressee if delivered to'the individual or to a member of the bidder or to an officer of the Corporation for whom they are intended or If sent by post, telegram or facsimile addressed as follows' THE OWNER: CORPORATION, OF THE TOWN OF AURORA 1 Municipal Drive P-O, Box 100D Aurora, Ontario L4G GJ1 FAX: 90,9-841-7119 THE CONTRACTOR; N—� .LP�ds�treinf4�_c 7e� —( aeY_r�t112.�_ 1L2,Iv-�FAX: IN Wl Nga§ WHEREOF the parties hereto have hereunto affixed their corporate seals duly attested by the hands of their proper officers in that behalf respectively. CONTRACTOR sil yfez�7 au U�YCiS 07P- .�,e.. L f OWNER Mayor, Phyllis M. Morris Clerk, Lucille King GENERAL COMMITTEE AGENDA -JUNE 16, 2009 uj?,.,o ,yau.Y� u� Flaad-Cacsc4a'` iRESOLUTION FORM GENERAL COMMITTEE MEETING JUNE 16, 2009 ITEM #13 Moved By Seconded By Resolution: 13. PW09-037 —Award of Variable Message and Speed Sign Boards RECOMMENDED THAT Tender PW2009-11 Supply and Delivery of four Variable Message Boards be awarded to Stinson Equipment Ltd. for the total price of $71,945.60, excluding taxes; and THAT Council approve the request to purchase two radar speed boards to enhance traffic monitoring and speed awareness within the Town; and THAT Tender PW2009-11 — Supply and delivery of two Radar Speed Boards be awarded to. Innovative Traffic Solutions Inc. for the total price of $11,900.00, excluding taxes. Proposed Resolution/Amendment (if applicable): CARRIED DEFEATED - 157 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 - 158 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 ITEM #13 TOWN OF AURORA AURORA . GENERAL COMMITTEE REPORT No. PW09-037 SUBJECT: Award of Four Variable Message Boards and Two Radar Speed Boards FROM: llmar Simanovskis, Director of Public Works DATE: June 16, 2009 RECOMMEND IONS THAT Tender No. PW2009-11- Supply and Delivery of four Varlable Message Boards be awarded to Stinson Equipment Ltd. for the total price of $71,945.60, excluding taxes; THAT Council approve the request to purchase two radar speed boards to enhance traffic moniforing,and speed awareness within the Town; and THAT Tender No. PW2009-11- Supply and delivery of two Radar Speed Boards be awarded to Innovative Traffic Solutions Inc. for the total price of $11,900.00, excluding taxes. PURPO E OF.THE.REP.ORT To receive Council's authorization to award Tender No. PW2009-11 — Variable Message Boards to Stinson Equipment Ltd., and to support.the recommendation to acquire radar speed boards and award this purchase to Innovative Traffic Solutions Inc. BACKGROUND Capital Project No. 43033 in the amount of $100,000 was approved by Council in 2008 This project was for the procurement of four variable message boards. In early 2009, an internal review of traffic services was completed where it was identified that the community could be better serviced if radar speed boards were used to monitor and inform local commuters of their speed and impact on local neighbourhoods. The request for two radar speed boards was incorporated into this tender to provide a service level improvement. This report therefore requires Council's endorsement of the proposed service as well as the approval to complete the purchase. - 159 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 - 2 - Report No. PW09-037 COMMENTS A Request for Tender No. PW2009-11 for the purchase of four variable message boards and two radarspeed boards was issued on May 6, 2009 by the Town's Financial Services Department and closed on May 21, 2009. The features of the variable message boards are outlined in Tender No. PW2009-11 attached as Appendix "B". Both the variable message boards and the radar speed boards are equipped with solar power. Seven bids were submitted for this purchase. Three bids were for both items and four bids were for the radar speed boards. Table No.1 below shows the firms and their respective bids: Table No. 1 - Firms and Their Respective Bids \k'�1�i\\_ \\\ V V AA 0`°�, S , F r\"iytQ \Y�� ` ',i �f�q` AA i1 1 d \ �41� �1,� \ 4 N yyhV1t Y \,��iaG �}b, C{\, 4 iliA,.z .0 u 1t t yi' 1 G !.11111011-y-..�U 4k�.ak.11.t.c,2iil, �y"V� m.a © • • - .I 11 • •11 11 ® • .1 11 •II 11 Unipart-Dorman Varitext1 11 A review of the bids was undertaken with each bid evaluated on price and specifications. The Stinson Equipment Ltd. bid for the four variable message boards at $71,946.60 was the lowest bid and met Town's specifications. The Innovative Traffic Solutions Inc. bid for the two radar speed boards at $11, 900 was the second lowest price that met the Town's specifications; however, the first lowest price of $11,640 from Maximum Signs did not meet the Town's specifications. ALTERNATIVE($) TO THE RECOMENDATIONS 1. Not award the purchase of the two radar speed boards FINANCIAL IMPLICATIONS The amount of $100,000 was allocated in the 2008 Capital Budget for the purchase of variable message boards, and accordingly, adequate funds are available for these message boards. - 160 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 June 16, 2009 - 3 - Report No. PW09-037 There is sufficient surplus funding to purchase the radar speed boards within the same funding source. CONCLUSIONS The bids submitted by Stinson Equipment Ltd. and Innovative Traffic Solutions Inc. were reasonably priced and have met the Town's technical specifications requirements. Products purchased from both companies have been used in other municipalities in Ontario. ATTACHMENTS • Appendix "A" — 2008 Capital Budget Sheet No. 43033. • Appendix "B" —Request for Tender PW 2009-11 PRE -SUBMISSION REVIEW Senior Management Team Meeting — June 3, 2009 Prepared by. Jamal Massadeh, Traffic/Transportation Analyst, Ext. 4374 1 nia i' anovskis Director of Public Works Neil Garbe Chief Administrative Officer - 161 - GENERAL COMMITTEE AGENDA - JUNE 76 ofl$iff" Capital Projects ..,. Appendix "A" . To provide public notice rnessages to residents about water restrictions and other associated communication needs. Improve,cbrrmunicaft status of water related and contruction matters" Improve quality control and scheduling of message placements. Mobile solar powered changeable message boards to beset upon the four major approaches to Town to provide public notifications, To replace existing practice of utilizing contracted mobile sign firm to provide this service. m fig. � alOou aeon , Health and Safety - - 10 Support Approved Town »Programs/ Direction 0»W -----`_------� Growth Rotated 5 External Funding, 0,_w,.,..„..,....»_..,,.___..,_,.._.._......._ Impact of Deferral 5,....___.:, ..„,.. ..•_., .. ,_____-.___... ,"pact on Operations,... _ L, „.. _ _, »..... _ _. �...... ». _ w........ ». �, », ». •.,..». _..» »... _..,. _ ».... _. _.._,_ _ _ _.. 'Ralafed fn .Ccn,irn 1 m,nlo , . cry Expenditures Estimated Expenditures EQUIPMENT -OTHER .Expenditures Total Funding Other Financing CONTRIBUTION FROM GENERAL Obligatory Reserves WATER & SEWER CONTRIBUTION Funding Total (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) - 162 - Appendix `B" GENERAL�CITTEE A uwoizA yawY��,yoo��rrr�ry Box 1000, Aurora, ON L4G 6,11 Phone:905-727-3123 Fax:906-727-1953 TOWN OF I Public War REQUEST FOR TENDER BID # PIN 2009-11 DATE ISSUED: May 5, 2009 CLOSING DATE: 12:00:00 NOON, local time, May 21, 2009 FOR THE SUPPLY AND DELIVERY OF VARIABLE MESSAGE BOARDS AND RADAR MESSAGE BOARDS TO 9 SCANLON COURT, Building "A", AURORA, IN ACCORDANCE WITH .THE ATTACHED SPECIFICATIONS. GENERAL INFORMATION Signed tenders with original signature (page 1) must be received in the envelope provided by the time and date indicated on the attached documents to: CORPORATE. SERVICES, attn: TOWN CLERK, 2No FLOOR, 1 Municipal Drive, Aurora L4G 4T7. Late or faxed tenders SHALL not be accepted. IF DOCUMENTS ARE BEING RETURNED VIA COURIER,THE OUTSIDE ENVELOPE MUST INDICATE THAT THE CONTENTS ARE TENDER DOCUMENTS. The successful candidate will be required to show proof of registration with the WSIB and compliance with the Provincial Retail Sales Tax requirements before the final awarding of. the contract takes place_ All documentation requested (eg: proof of insurance, bonding) must be submitted within 10 days of contract award. The Corporation of the Town of Aurora reserves the right to accept any tender in whole or in part, whether the price. or prices be the lowest or not, and may reject any or all tenders, and such acceptance or rejection will be made pursuant to policies of the Corporation. Please direct .all technical inquiries to Jamal Massadeh at 905-727-3123, Ext. 4374; and all purchasing inquiries to Katherine Bishop at (905) 727-3123, Ext. 4121. Firm name: Contact Name (print): Signature (I have the authority to bin( Address: Date: Phone #: Postal code: Fax #: ACKNOWLEDGE RECEIPT OF ADDENDA BY NUMBER AND ISSUE DATE (if applicable): ADDENDA NO. DATED INITIALS: ADDENDA NO. DATED INITIALS; TO RECEIVE CONSIDERATION, ALL SPECIFICATION AND PRICING PAGES MUST BE COMPLETED, SIGNED WHERE APPLICABLE, AND RETURNED. Before sealing your bid, please check that you have: • Initialled all changes Completed all pricing and specification pages in full' - - •' Acknowledged and Included anyaddenda • Signed with original signature where required • Included any bid surety, requested - - 163 - GENERAL COMMITTEE AGENDA - JUNE 16; 2009 TENDER # PW 2009-11 DATE ISSUED: May 6, 2009. . CLOSING DATE: 12:00:00 NOON, local time, May 21, 2009 PRICE SCHEDULE FOR THE ' SUPPLY AND DELIVERY OF THE FOLLOWING, INCLUDING DELIVERY, . SOFTWARE, SETUP AND ALL OTHER CHARGES, EXCLUDING ALL TAXES: quantity Unit price Extended rice 1, 4 VARIABLE MESSAGE BOARDS___,__ $ lea $ Make/model of unit offered: 2 2 RADAR MESSAGE BOARDS not indudinR optional equipment $ lea $ Make/model of unit offered: Sub -total PST 80A GST 5% TOTAL $ This tender may, be split and awarded to more than one vendor. The Town of Aurora shall retain the right to increase or decrease quantities, at the prices quoted, for any order that may be, awarded as a result of this bid request. Alternates: Notwithstanding certain details of specifications, commodities or equipment of similar design and construction will receiveconsideration if, in the opinion of the Town they are considered to be suitable for the intended application and generally conform to performance requirements. All bids on the commodities or equipment not fully meeting the specifications shall be accompanied by a statement fully outlining any departures from the specifications and fully describing the commodities offered. State warranty details on: Materials: Workmanship: - 164 - GENERAL IE 16, 2009 CONFIRMATION `�j lop gy l 1 AT s ..- _MAP SILENT MESSENGER II (92"X54") or approved equivalent 2.0. GENERAL: This equipment shall be used on Town of Aurora streets and will be supplied with suitable components to comply with the following specifications. This equipment shall be supplied fully assembled and ready to operate. MAKE AND MODEL OFFERED: MAKE: MODEL/CATALOGUE NUMBER: 2.1. MESSAGE PANEL Panel Size - 92 in: wide x 54 in. high YES: NO: (234 cm wide x 137 cm high) SPECIFY _ Panel Construction - All aluminum, modular construction YES: NO: , SPECIFY Matrix Size - 27 x 48 Pixels YES: NO: SPECIFY Pixel Size - 1,75 x 1.75 inches (4.5 x-4.5 cm) YES: NO: SPECIFY Characters per Line - Up to Twelve (12) YES: NO: SPECIFY Number of Lines - Up to Three (3) YES: NO: SPECIFY Number of Fonts -.Six (6) YES: NO: SPECIFY Character Height: 12 to 38 inches (30.5 to 96.5 cm) YES: NO: " SPECIFY Graphics Capability - Full Matrix YES: NO: SPECIFY Display Technology -LED (Amber, 592 rim) YES:' NO: SPECIFY . Display Life Expectancy - 10 years typical YES: NO: SPECIFY Lifting Mechanism -1000 lb. capacity winch & cable YES: NO: SPECIFY Sign Panel Height (Operating) - 7 ft (214 cm)to bottom of sign panel YES: NO: SPECIFY 165 SPECIFICATIONS GENERAL COMM 16y 2009 2.2 PHYSICAL Length Overall -112 inches (284 cm) Width Overall .92 inches (234 cm) Width Across Fenders - 75 inches (190 cm) Height Traveling - 92 inches (234 cm) Height Operating -142 inches (360 cm) Ground Clearance -13 inches (33 cm) min. Weight-.1560lbs (708'kg) approx. Coupler (Class 111) - 2-inch (5.1 cm) ball or 21/2-inch (6.4 cm) pintle ring Axle/Suspension- Torq-Flex — independent 2.3 CONTROL CONSOLE Console -Circuitry -Ultra-low power solid state Console Keyboard Waterproof, backlit, alphanumeric Console Display - LCD - 8-line by 40-character with graphics. Backlit for night use Programming Software - Proprietary, field upgradable Message Capacity - Pre-programmed and user programmed- 80 total Sequence Capacity - 50.total (up to 16 messages each) YES: NO: SPECIFY YES: NO: SPECIFY YES: NO: SPECIFY YES: NO: SPECIFY YES: NO: SPECIFY YES: NO: SPECIFY YES: NO: SPECIFY YES. NO: SPECIFY YES:. NO: SPECIFY YES: NO: SPECIFY YES: NO: SPECIFY YES: NO: SPECIFY YES: NO: SPECIFY YES: NO: SPECIFY YES: NO SPECIFY e - 166 GENERAL COMMITTEE AGENDA - JUNE 165 2009 .AUR.oizA G4LCJOtlG�GPGHtJGiX�- GENERAL COMMITTEE MEETING - JUNE 16, 2009 ITEM#14 Moved By Resolution: Seconded By 14. Extract from Traffic Safety Advisory Committee Meeting June 10, 2009 RECOMMENDED: THAT it be recommended to Council that the correspondence regarding the McMaster Boulevard and Hollandview Trail . intersection be received for information and.referred to staff to conduct stop sign compliance counts during the Summer; and THAT staff also be requested to conduct a gapstudy count in September 2009, to determine if that intersection. meets the warrants for a school crossing guard; and THAT staff. request York Regional Police to monitor and enforce stop sign compliance at that intersection; and THAT Ms Julie Mallany, delegation (b) at this meeting, be invited to provide the information, which had been submitted to Road Watch, to Constable Terry White in. order to assist with the Road Watch application; and THAT the area residents are informed of the recommendations resulting from this meeting, pertaining to the matter. Proposed ResolutionfAmendment (if applicable): CARRIED DEFEATED - 167 - GENERAL COMMITTEE AGENDA - JUNE 16, 2009 - 168 - GENERAL COMMITTEE. AGENDA - JUNE 16, 2009 ITEM #'14 auk Aui®RA EXTRACT .FROM TRAFFIC SAFETY ADVISORY COMMITTEE MEETING OF JUNE % 2009 6. Correspondence from Ms Jennifer Elgie Re: McMaster Boulevard and Hollandview Trail Intersection; and 7. Correspondence from Ms Jill Harris Re: McMaster Boulevard and Hollandview Trail Intersection; and 8.. Correspondence from Ms Julie Mallany Re: McMaster Boulevard and Hollandview. Trail Intersection; and 9. Correspondence from Ms Brenda Badger Re: McMaster Boulevard and Hollandview Trail Intersection Moved by Carmen Zambri Seconded by Dave Watson THAT it be recommended to Council that the correspondence regarding the McMaster Boulevard and , Hollandview Trail intersection be received for information and referredto staff to conduct stop sign compliance counts during the Summer; and THAT staff also be requested to conduct a gap study count in September 2009, to determine if that intersection meets -the warrants for a school crossing guard; and THAT. staff request York Regional Police to monitor and enforce stop sign compliance at that intersection; and THAT Ms Julie Mallany, delegation (b) at this meeting, be invited to provide the information, which had been submitted to Road Watch, to Constable Terry White in order to assist with the Road Watch application; and THAT the area residents are informed of the recommendations resulting from this meeting, pertaining to the matter. CARRIED i - 169 - ADDITIONAL ITEMS TABLED FOR GENERAL COMMITTEE MEETING Tuesday, June 16, 2009 ➢ Two (2) New Closed Session Items to be dealt with at 8:30 p.m.: advice that is subject to solicitor -client privilege, including communications necessary for that purpose; and personal matters about an identifiable individual, including municipal or local board employees