AGENDA - General Committee - 20091006GENERAL COMMITTEE
AGENDA
NO.09-22
TUESDAY, OCTOBER 6, 2009
1:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
October 2, 2009
/ -Wk C
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 09-22
Tuesday, October 6, 2009
7:00 p.m.
Council Chambers
Councillor Granger in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
Ill ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 09-21, September 22, 2009 pg. 1
RECOMMENDED:
THAT the General Committee Meeting minutes 09-21 from the September
22, 2009 meetjng be adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee Agenda
Tuesday, October 6, 2009
Page 2 of 4
VI DELEGATIONS
None
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board
(1 item);
labour relations or employee negotiations (1 item);
advice that is subject to solicitor -client privilege, including
communications necessary for that purpose (1 item)
X/ ADJOURNMENT
General Committee Agenda
Tuesday, October 6, 2009
Page 3 of 4
AGENDA ITEMS
BA09-008 — Request for Sign Variance to Sign By-law 4898-07.P pg. 8
CIBC — 660 Wellington Street East
RECOMMENDED:
THAT Council approve a request for sign variance to permit wall signs on
four elevations, specifically one wall sign on the West Elevation having a
maximum sign area of 68.64 square feet and one wall sign on the North
Elevation having a maximum sign area of 118 square feet, for the CIBC at
660 Wellington Street East, whereas the Sign Bylaw restricts wall signs to
two elevations.
2. PL09-071 — Proposed Amendments to Street Numbering pg. 17
(Addressing) Policy
RECOMMENDED:
THAT Council approve the recommended modifications to the Street
Numbering Policy, as identified in Attachment "A" to report PL09-071.
3. PL09-075 — Zoning By-law Amendment Application pg. 28
Removal of (H) Holding Prefix
Trenti Estate Inc.
9 Borealis Avenue
Block 182, Plan 65M-3658 and Block 147, Plan 65M-3678
File D14-03-09
RECOMMENDED:
THAT Council enact By-law 5171-09 to remove the Holding (H) prefix to
allow the subject lands to be developed for a commercial building.
General Committee Agenda
Tuesday, October 6, 2009
Page 4 of 4
4. Memorandum from Mayor Phyllis Morris . pg. 33
Re: Anne Bartley Smith Lands
(Notice of Motion previously given at September 29, 2009 Council meeting)
RECOMMENDED:
THAT Council receive this memorandum for information;
AND FURTHER: authorize Staff to explore a potential custodial
relationship agreement with the Ontario Heritage Trust related to the Anne
Bartley Smith Lands;
AND FURTHER THAT the Chief Administrative Officer report back to
Council with the parameters of a potential custodial relationship
agreement with the Ontario Heritage Trust related to the Anne Bartley
Smith Lands, if appropriate.
GENERAL COMMITTEE AGENDA - October 6, 2009
AUIZQRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-21 .
a
Council Chambers ---
Au rora Town Hall
Tuesday, September 22, 2009
ATTENDANCE,
COMMITTEE MEMBERS
MEMBERS ABSENT
OTHER ATTENDEES
Councillor Gaertner in the Chair; Councillors Buck,
Gallo; Granger, MacEachern,.McRoberts, Wilson and
Mayor Morris
Councillor Collins-Mrakas was absent. '
Chief Administrative Officer, Town Solicitor/Acting
Town Clerk, Director of Building & By-law Services,
Director of Planning & Development Services,
Director of Infrastructure Services, Director of
Financial & Corporate ServiceslTreasurer, Parks
Manager, and Council/Committee Secretary
Councillor Gaertner called the meeting to order at 7:04 p.m.
1 DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Il APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Alternate Speaker for Delegation (b) - Ms Debra Scott
President & CEO, Newmarket Chamber of Commerce
Re: Smart Commute Central York
➢ Withdrawal of Item 13 - Motion Tabled by Councillor McRoberts
Re: Removal from the Town's Website of the Code of Conduct Complaint
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 09-20, September 8,2009
General Committee recommends:
THAT the General Committee Meeting minutes 09-20 from September 8,
2009 be adopted.
MINUTES
CARRIED
GENERAL COMMITTEE AGENDA. October 6, 2009
General Committee Meeting Minutes
Tuesday, September 22, 2009
Page 2 of 7
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 6, 7, 8, 9, 10, 11 and 12 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
3. TSAG09-06 — Traffic Safety Advisory Committee Meeting. Minutes
September 9, 2009 ,
THAT the Traffic Safety Advisory Committee Meeting minutes from the
September 9, 2009 meeting be received and the recommendations
contained therein be approved.
4. EAC09-07 — Environmental Advisory Committee Meeting Minutes
September 10, 2009 .
THAT the Environmental Advisory Committee Meeting minutes from the
September 10, 2009 meeting be received and the recommendations
contained therein be approved.
5. HAC09-07 — Heritage Advisory Committee Meeting Minutes
. September 14, 2009
THAT the Heritage Advisory Committee Meeting minutes from the
September 14, 2009 meeting be received and the recommendations
contained therein be approved.
13. Motion Tabled by Councillor McRoberts
Re: Removal from the Town's Website of the Code of Conduct Complaint
(Notice of Motion provided at September 8, 2009 General Committee)
(Deferred from September 15, 2009 Council)
This item was withdrawn.
14, Memorandum from the Town SolicitorlActing Town Clerk
Re: Complaint to Council under the Development Charges Act:
Aurora Investments Inc., 145 Industrial Parkway South
THAT this report be received for information; and
THAT the Clerk's Office be directed to schedule a Special Council Meeting
at 5:30 p.m. on October 27, 2009 for a hearing to be held under subsection
20(4) of the Development Charges Act, 1997; and
THAT the Clerk's office issue the Notice of Hearing as required under the
Development Charges Act, 1997.
CARRIED
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GENERAL COMMITTEE AGENDA - October 6, 2009
General Committee Meeting Minutes
Tuesday, September 22, 2009
Page 3 of 7
VI DELEGATIONS
(a) Regional Councillor Joyce Frustaglio, City of Vaughan
Co -Chair — Human Resources Services Planning Coalition
Re: York Region Municipal Participation in Local Food Drives
Regional ,Councillor Joyce Frustaglio addressed General Committee in order to
raise awareness and seek support and participation in the efforts to address food
shortages across York Region. Ms Frustaglio advised that in these difficult
economic times, the Region is feeding approximately 5,000 residents per month.
Ms Frustaglio indicated that assistance is required with providing food storage
locations, distribution and contributions, either monetary or actual food items. Ms
Frustaglio advised that the launch for this effort will take place on September 29,
2009 at noon al the Region of York's head office.
General Committee recommends:
THAT the comments of the delegate be reoeived,with grateful thanks.,
CARRIED
(b) Ms Debra Scott, President & CEO; Newmarket Chamber of Commerce
Re: Smart Commute Central York
Ms Debra Scott addressed General Committee to provide an overview of the
Smart Commute program and to request a funding amount of $15,000 for the
upcoming fiscal year to provide additional resources to Aurora commuters,
residents and businesses.
General Committee recommends:
THAT the comments of the delegate be received and referred to budget
deliberations.
CARRIED
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
I. ADM09-011 — Petch Log House
General Committee recommends:
THAT report ADM09-011 be referred back to the Chief Administrative
Officer to bring back a further report to General Committee outlining
financial options pertaining to the three options outlined in the report; and
THAT professional advice be sought, not to exceed $5,000, to obtain
costs for a detailed construction estimate for the design and reconstruction
of the Fetch Log House at Stewart Burnett Park.
DEFEATED
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GENERAL COMMITTEE AGENDA - October 6, 2009
General Committee Meeting Minutes
Tuesday, September 22, 2009
Page 4 of 7
General Committee recommends:
THAT staff be directed to pursue a detailed construction estimate for the
Petch Log House, not to exceed $5,000; and
THAT the funding options be clearly laid out; and
THAT the construction estimates reflect options #1 and #2 in report
ADM09-011; and
THAT staff be directed to discuss with the Leisure Services Department,
and any other appropriate departments, potential uses for the building;
and
THAT staff consult with user groups for potential uses.
CARRIED
2. AAC09-06 — Accessibility Advisory Committee Meeting Minutes
September 2, 2009
(9) Extract from April 28,2009 Council Meeting
Re: April 1, 2009 Accessibility Advisory Committee Meeting Minutes
General Committee recommends:
THAT it be recommended to Council that the extract from the. April 28,
2009 Council meeting be received for information; and
THAT staff be requested follow up with the Mayor's Office to determine if a
certificate has been, or will be, presented to Mc Raman Malhotra of
Canadian Tire Petroleum by the Mayor and the chairperson of the
Accessibility Advisory Committee on behalf of the Town of Aurora.
CARRIED.
General Committee recommends:
THAT the balance of the Accessibility Advisory Committee Meeting
minutes from the September 2, 2009 meeting be ,received and the
recommendations contained therein be approved.
CARRIED
6. ADM09-012 — The Sale of the Surplus Lands Located at 15059 Leslie Street
General Committee recommends:
THAT Council receive this report for information and authorize staff to
proceed with the appraisal of the subject lands located at 15059 Leslie
Street; and
THAT staff.prepare and issue a request for proposal for professional real
estate brokerage services for the sale of the described lands located at
15059 Leslie Street.
CARRIED
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GENERAL COMMITTEE AGENDA - October 6, 2009
General Committee Meeting Minutes
Tuesday, September 22, 2009
Page 5 of 7
7. LS09-039 — Stewart Burnett Park.Senior Baseball Diamond Facility -
Additional Expenditures
General Committee recommends:
THAT Council authorize an additional expenditure of up to $M,000.00 for
various professional and operational work items that have recently been
identified with the Stewart Burnett Park Baseball Diamond.
CARRIED
8. LS09-040 —2009 Community Grant Request— Supplementary Application
General Committee recommends:
THAT the supplementary 2009 grant request received from-2799 Queens
York Rangers Army Cadet Corps totalling $828.00 be approved for
distribution as outlined.
CARRIED
Councillor Buck left the meeting at 9:52 p.m.
9. PL09-072 — Application for Exemption from Part Lot Control
Santorio Holdings Inc.
Plan 65M-4079, Lots 12 to M inclusive
File D12-PLC-06-09
(Related File D12-00-1A)
General Committee recommends:
THAT Council approve the application for exemption from Part Lot Control
made by Santorio Holdings Inc. to divide Lots 12 to 33 inclusive Plan 65M-
4079 into forty-four (44) separate lots and associated maintenance
easements; and
THAT Council enact By-law 5164-09.
CARRIED
Mayor Morris assumed the Chair.
10. PL09-074 — Comments Pertaining to the Draft York Region Official
Plan dated June 2009
General Committee recommends:
THAT Council: endorse the comments attached as Appendix 1 pertaining
to the June 2009 — Draft York Region Official Plan; and
THAT the comments be forwarded to the Region of York for consideration.
CARRIED
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GENERAL COMMITTEE AGENDA - October 6, 2009
General Committee Meeting, Minutes
Tuesday, September 22; 2009
Page 6 of 7
11. PW09-053 — Replacement of Yonge Street GO Transit Railway Bridge
General Committee recommends:
THAT report PW09-063 be received for information.
CARRIED
12. PW09-056 — Award of Bid PW2009-85 — For Service Connection Works at
230 Wellington. Street East
General Committee recommends:
THAT Bid No. PW2009-85 - For Service Connections Works at 230
Wellington Street East be awarded to FDM Contracting Co. Ltd. in the
amount of $53,439 plus GST, to be fully recovered from the property
owner.
CARRIED
Councillor Gaertner resumed the Chair. .
IX NEW BUSINESS/GENERAL INFORMATION — COUNCILLORS
Councillor MacEachern apologized to Councillor McRoberts for attributing a
quote from The Banner to;him, pertaining to the Integrity Commissioner's report
not being printed out in full.. Councillor MacEachern confirmed that this quote
was actually made by Mr. Bill Hogg.
X CLOSED SESSION
(deferred from September 15, 2009 Council)
General Committee recommends:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
1. litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; and
2. advice that is subject to solicitor -client privilege, including
communications necessary for that purpose
CARRIED
_6.
GENERAL COMMITTEE AGENDA - October 6, 2009
General Committee Meeting Minutes
Tuesday, September 22, 2009..
Page 7 of 7
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:17 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-21 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, SEPTEMBER
29, 2009, WITH THE, EXCEPTION OF ITEM 1, WHICH WAS DISCUSSED
SEPARATELYAND APPROVED AS ORIGINALLY PRESENTED, AND ITEM 7,
WHICH WAS DISCUSSED SEPARATELY AND APPROVED AS AMENDED.
PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER
ACTING TOWN CLERK
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GENERAL COMMITTEE AGENDA - October 6, 2009
ITEM #1
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. BA09-008
SUBJECT: Request for Sign Variance to Sign Bylaw No. 4898-07.P
CIBC - 660 Wellington St. East
FROM: Techa van Leeuwen, Director of Building Administration
DATE: October 6, 2009
.RECOMMENDATIONS
THAT Council approve a request for sign variance to permit wall signs on four
elevations, specifically one wall sign on the West Elevation having a maximum sign
area of 68.64 square feet and one wall sign on the North Elevation having a
maximum sign area of 118 square feet, for the CIBC at 660 Wellington Street East
whereas the Sign Bylaw restricts wall signs to two elevations.
Purpose of the Report
To request a variance to Sign Bylaw 4898-07P, as amended.
BACKGROUND
Building Administration received a request for sign variance from Zip Signs Ltd. on behalf
of C.I.B.C. on August 31, 2009, Staff have worked with the applicant to reduce the number
of variances. As a result, the proposal has been downscaled from its original submission.
The Site Plan drawings approved by Council did identify these signs and through staff
comments in Report PL09-041 dated April 21, 2009, Council was made aware that a
variance would be forthcoming.
COMMENTS
The property is zoned C8-1 —Community Commercial Centre Zono. The proposed building
will be occupied by. the CIBC being the sole tenant.
Under the general provisions of the sign by-law this building would be permitted to have
signage on two elevations only. The applicant is requesting consideration in this matter as
the building is located at the corner of the shopping centre with walls exposure to
Wellington St. and Bayview Ave. as well as exposure internal to the shopping centre where
patron parking is situated.
Iff
GENERAL COMMITTEE AGENDA - October 6, 2009
October 6, 2009 - 2 - Report No. BA09-008
The building location is identified on the overall site plan.
This shopping centre is also similar to that ofthe Smart Centre Shopping Centre having
elevations exposed to two major streets as well as exposure from within the
complex. In August of 2008 Council approved a site specific amendment to the Sign
Bylaw for the Smart Centre Shopping Centre permitting additional signage.
Specifically the amendment permitted signage on all four elevations for a single
tenant building with maximum wall coverage of 15% on the third and fourth elevation.
In reviewing this request for sign variance staff applied the Smart Centre standards as a
benchmark and measure. The results of the review indicated the proposal does fall within
the parameters of those provisions. Wall coverage for the proposed North Elevations is
5.9% and the wall coverage for the proposed West Elevation is 4.1%. Each sign
being less than 15%.
Based on these parameters. Council has recently approved a similar variance to permit
signage on four sides for the Bank of Montreal located immediately adjacentto the C.I.B.C.
building in the same plaza.
Variance Required
Approval for wall signs to be permitted on all four elevations, specifically one wall sign on
the West Elevation and one wail sign on the North Elevation, whereas the Sign Bylaw
restricts wall signs to two elevations.
ALTERNATIVES TO THE RECOMMENDATIONS
1. Council could approve only one wall sign either being the West or North
elevation but not both. This would provide for wall signs on three elevations.
2. Council could deny the requested variance and impose the provisions of the Sign
Bylaw. This would allow for wall signs on two elevations only.
FINANCIAL IMPLICATIONS
NIL
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GENERAL COMMITTEE AGENDA - October 6, 2009
October 6, 2009 - 3 - Report No BA09-008
CONCLUSIONS
For reasons outlined in this report staff is recommending that Council approve the
requested variance. Due to the configuration of the plaza it would be beneficial to
have internal exposure from the parking area as well as the external street exposure.
The applicant has modified the original proposal to fall within the parameters of the
site specific sign provisions for Smart Centre Shopping Centre being an appropriate
benchmark and measure for this request.
ATTACHMENTS
Attachment #1 —Overall Site Plan
Attachment #2 — Site Plan
Attachment #3 •- North Elevation
Attachment.#4 —South Elevation
Attachment #5 — East Elevation
Attachment #6 — West Elevation
PRE -SUBMISSION REVIEW
Senior Management Team — September 23, 2009
Director of Building Administration
anior Inspector extension 4393
Neil Garbe
Chief Administrative Officer
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GENERAL COMMITTEE AGENDA - October 6, 2009
ATTACHMENT
October 6, 2009 - 4 - Report No. BA09-008
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GENERAL COMMITTEE AGENDA - October 6, 2009
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ATTACHMENT 6
GENERAL COMMITTEE AGENDA - October 6, 2009
ITEM #2
TOWN OF AURORA
AURORA. GENERAL COMMITTEE No. PL09-071
SUBJECT: Proposed Amendments to Street Numbering (Addressing) Policy
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: October 6, 2009
RECOMMENDATION
THAT Council approve the recommended modifications to the Street Numbering
Policy as identified in Attachment "A".
PURPOSE
The purpose of this. report is to seek General Committee and Council approval of
proposed amendments to the current street numbering policy..
BACKGROUND
The street numbering policy was developed as part of formalizing the municipal street
numbering criteria and resulted in a Council adopted street numbering policy. The existing
policy provides a framework for street numbering; however over the past number of years
the Planning Department has received a sharp increase in the number of Aurora. residents
requesting to change their house number based on cultural beliefs. It is an appropriate time
to, review the policy and propose appropriate modifications, while maintaining street
numbering consistency and proper emergency responses.
The current street numbering policy does not allow for consideration to be given to a
request to change houses with the number 4. With Aurora growing more'culturally diverse
staff recommends amending our current policy to allow a street number change under
certain circumstances. The proposed change to the policy would allow a street number
change if the change meets all emergency services/911 regulations and that abutting
property owners addresses are not affected.
Staff has contacted three municipalities in York Region (Newmarket, Vaughan and
Markham) and all those contacted have indicated that they permit address changes in
accordance with similar restrictions (i.e. meeting their street naming conventions outlined in
their Policy). Staff has also contacted all emergency services (Central York Fire, York
Regional Police, York Region EMS and Bell Canada 911) and they have no objections to
this amendment to the street numbering policy.
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GENERAL COMMITTEE AGENDA - October 612009
October 6, 2009 - 2 - Report No. PL09-071
When address changes do occur staff will notify all parties (other government agencies,
utility companies, etc) through an electronic Agency Notification, similar to the notifications
we currently send out for new addressing.
COMMENTS
The proposed changes to the street numbering policy have been reviewed by the Planning
and Development Services Staff and applicable agencies. Staff focused on what would be
the best way of amending our current policy to allow requested street number changes.
The proposed amendments to the current street numbering policy are outlined in
Attachment "A" - Revised Street Numbering Policy.
The proposed amendments to the current policy include proposed deletions as marked by
+ i - +h . fn^+ while the proposed additions are noted in bold italics.
ALTERNATIVES TO RECOMMENDATIONS
1. Council may choose to deny the recommended changes outlined in this report.
2. Council may choose to direct staff to report back to Council addressing any issues
that may be raised at the Council meeting.
FINANCIAL IMPLICATIONS
The Planning Department currently imposes a $315.00 fee to cover the cost of review and
processing addressing change.requests.
CONCLUSIONS
Staff recommend that the amendments to the street numbering policy as outlined in this
report be approved. This change to the street numbering policy will provide more flexibility
in considering requests for street number changes.
ATTACHMENTS
Attachment "A" - Revised Street Numbering Policy
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GENERAL COMMITTEE AGENDA - October 6, 2009
October 6, 2009 - 3 - Report No:. PL09-071
PRE -SUBMISSION REVIEW
Management Team Meeting — September 23, 2009
Prepared by. Coryfagan, BSc, GIS Database Analyst
Extension 4348
Marco Ryinu4no, M.C.LP., R.P.P. Neil Garbe,
Director -of Planning Chief Administrative Officer
and Development Services
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