AGENDA - General Committee - 200902171,10 1 till i'� I 1`ili I il 'f
m al -Jill,
NO.09-07
TUESDAY, FEBRUARY 11, 2009
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
February 11, 2009
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 09-07
Tuesday, February 17, 2009
• 7:00 p.m.
Council Chambers
Councillor MacEachern in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF.AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
111 ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Report No. 09-02
pg. 1
Saturday, January 31,2009
Special General Committee Meeting Report No. 09-03
pg. 8
Monday, February 2, 2009
Special General Committee Meeting Report No. 09-04
pg. 13
Tuesday, February 3, 2009
General Committee Meeting Report No. 09-05
pg. 15
Tuesday, February 3, 2009
RECOMMENDED:
THAT the Special General Committee Meeting minutes 09-02, dated
Saturday, January 31, 2009, the Special General Committee Meeting
minutes 09-03, dated Monday, February 2, 2009, the Special General
General Committee Meeting No. 09-07
Tuesday, February 17, 2009
Page 2 of 6
Committee Meeting minutes 09-04, dated Tuesday, February 3, 2009 and
the General Committee Meeting minutes 09-05, dated Tuesday, February
3, 2009 be adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VI DELEGATIONS
None
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee Meeting No. 09-07
Tuesday, February 17, 2009
Page 3 of 6
AGENDA ITEMS
1. ARTS09-01 — Arts and Culture Advisory Committee Meeting pg. 23
January 29, 2009
RECOMMENDED:
THAT the Arts and Culture Advisory Committee Meeting minutes from the
January 29, 2009 meeting be received and the recommendations
contained therein be approved.
2. AAC09-02 — Accessibility Advisory Committee Meeting pg. 30
February 4, 2009
RECOMMENDED:
THAT the Accessibility Advisory Committee Meeting minutes from the
February 4, 2009 meeting be received and the recommendations
contained therein be approved.
3. HAC09-02 — Heritage Advisory Committee Meeting pg. 38
February 5, 2009
RECOMMENDED:
THAT the Heritage Advisory Committee Meeting minutes from the
February 5, 2009 meeting be received and the recommendations
contained therein be approved.
4. EAC09-02 — Environmental Advisory Committee Meeting pg. 48
February 5, 2009
RECOMMENDED:
THAT the Environmental Advisory Committee Meeting minutes from the
February 5, 2009 meeting be received and the recommendations
contained therein be approved.
General Committee Meeting No., 09-07
Tuesday, February 17, 2009
Page 4 of 6
5. BA09-002 — Four -Sided Pool Enclosure pg. 57
RECOMMENDED:
THAT Council receive report BA09-002 — Four Sided Pool Enclosure, as
information.
6. LS09-008 — Ms Myriam Schut and Mr. Colin Partridge pg. 93
Delegation Regarding Tree Carving at 65 Spruce
Street, Aurora
RECOMMENDED:
THAT Council provide staff with direction.
7. PL09-020 — Planning Applications Status List pg. 98
RECOMMENDED:
THAT the Planning Applications Status List be received as information.
8. PL09-025 — Consultant Retainer for the Yonge-Wellington pg. 115
Corridor Study
RECOMMENDED:
THAT a contract be approved to retain the consulting team led by the
Planning Partnership to undertake the Yonge Wellington Corridor Study
to an upset limit of $149,923.00, including GST; and
THAT $80,000 be pre -approved in the 2009 Capital Budget to be added to
the 2008 Capital Budget amount of $70,000 to complete the study; and
THAT the Mayor and Clerk be authorized to sign the necessary
documents.
General Committee Meeting No. 09-07
Tuesday, February 17, 2009
Page 5 of 6
9. PW09-006 — Train Anti -Whistle Update pg. 130
RECOMMENDED:
THAT Council authorize the expenditure of $6,800 plus GST for UMA
Engineering Ltd. to update the Crossing Assessment Report for the four
crossings, as requested by Transport Canada; and
THAT the funds to undertake this study are available from the Municipal
Capital Reserve Fund.
10. PW09-009 — Early Approval of Capital Projects pg. 134
RECOMMENDED:
THAT Council grant early approval for the following 2009 Capital Projects
in advance of budget approval:
• Capital Project 43030, Structural Watermain Relining ($350,000);
• Capital Project 42022, Wastewater Infrastructure Rehabilitation
Program ($350,000);
• Road Reconstruction: Capital Project 31072, Reconstruction of
Mary Street and Industry Street ($517,888; 31073, Reconstruction
of Batson Drive and Moorecrest Drive ($1,823,851); and 31074,
Reconstruction of Richardson Drive, Lee Gate, Hutchinson Road,
Patrick Drive and Webster Road ($1,926,776);
• Road Design: Capital Project 31075, Nesbit Drive and Sandusky
Crescent ($87,925); 31076, Kemano Road, Sioux Gate, and Foreht
Crescent ($115,900); 31077, Irwin Avenue ($27938), 31078 Davis
Road and Jones Court ($60,925);
• Stormwater Management Facility Reconstruction: Capital Project
42041, Environmental Assessment Addendum for the Design of the
Reconstruction of Stormwater Management Facility SW2 located at
northeast corner of Bathurst Street and McClellan Way ($10,000)
and, Reconstruction of Stormwater Management Facility C1 located
at southeast corner of Wellington Street East and Mary Street
($618,388).
General Committee Meeting No. 09-07
Tuesday, February 17, 2009
Page 6 of 6
11. Memorandum from the Chief Administrative Officer pg. 158
Re: Changes to Council and General Committee Report Template
RECOMMENDED:
THAT the memorandum from the Chief Administrative Officer regarding
Changes to Council and General Committee Report Templates be
received for information.
12. FS09-007 — Development Charges Study
RECOMMENDED:
pg. 159
THAT the purchasing policy be waived and that we sole source the
service of Hemson Consulting Ltd. to complete the Development Charges
Study for a cost of $45,000.00.
GENERAL COMMITTEE - FEBRUARY 17, 2009,,, Sp GC Minutes 09-02 - 1
AURORA
TOWN OF AURORA
SPECIAL.GENERAL COMMITTEE MEETING MINUTES
NO. 09-02
Council Chambers
Aurora Town Hall
Saturday, January 31, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
10:30 a.m.), Collins-Mrakas, Gaertner, Gallo,
Granger, MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
ServiceslTown Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works, Acting
Financial Analyst, Director of Financial Services/
Treasurer, Manager of Legislative Services/ Deputy
Clerk, and Council/Committee Secretary.
Mayor Morris called the meeting to order at 9:10 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:
➢ Replacement pages 11 and 17 - Projected Reserve and Reserve
Fund Statements for 2008 and 2009
CARRIED
Ill DELEGATIONS
(a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: Review of 2009 Capital Budget
Mr. Gutteridge, Director of Financial ServicesiTreasurer, provided an overview of
the Draft 2009 Capital Budget. The Director recommended that this year's focus
be toward completing previous capital projects and that approval of the tax levy
funding envelope of $2.6 million be granted and placed in reserve to ensure
eligibility for the Gas Tax funding,
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Special General Committee Minutes No. 09-02
GENERAL COMAWiT0MdcgFE8Rh1Af?3brRraw8U0Q9
Page 2 of 7
Sp GC Minutes 09-02 - 2
General Committee recommends:
THAT the delegation from the Director of Finance be received for
information.
CARRIED
(b) Mr. Marco Ramunno, Director of Planning and Development
Re: Review of 2009 Capital Budget
The Director provided a brief overview of the proposed capital projects within the
Planning and Development Department for the 2009 Capital Budget.
Proiect #3 - Official Plan Review/Conformity
General Committee recommends:
THAT Council support, in principle, the 5 year Official Plan Review to be
undertaken in 2009; and
THAT staff be directed to review the current planning work plan with the
goal to determine whether the Official Plan review can be completed
before the end of the term and report back.
CARRIED
General Committee recommends:
THAT the department overview from the Director of Planning be received
for information.
CARRIED
(c) Ms Lucille King, Director of Corporate Services/Town Clerk
Re: Review of 2009 Capital Budget
The Director provided a brief overview of the proposed capital projects within the
Corporate Services Department for the 2009 Capital Budget.
Project #29 - CityView Upgrade
General Committee recommends:
THAT Project #29 - CityView Upgrade, be moved below the line.
CARRIED
Project #51 - Business Continuity Software
General Committee recommends:
THAT Project #51 - Business Continuity Software, be moved below the
line.
CN_10:11:1
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Page 3 of 7
Proiect 466 - Wireless Connectivity - Phase 2
General Committee recommends:
THAT Project #66 - Wireless Connectivity - Phase 2, be moved below the
line.
CARRIED
General Committee recommends:
THAT the delegation from the Director of Corporate Services be received
for information.
CARRIED
(d) Mr. Neil Garbe, Chief Administrative Officer
Re: Review of 2009 Capital Budget
The Chief Administrative Officer provided a brief overview of the proposed capital
projects within the Administration Department for the 2009 Capital Budget.
General Committee recommends:
THAT the delegation from the Chief Administrative Officer be received for
information.
CARRIED
The Committee recessed at 12:20 p.m.
The Committee reconvened at 1:05 p.m.
(e) Mr. Al Downey, Director of Leisure Services
Re: Review of 2009 Capital Budget
The Director of Leisure Services provided a brief overview of the proposed
capital projects within the Leisure Services Department for the 2009 Capital
Budget.
Project #13 - Wellington Street East Urban Design Features/Landscanjnq
General Committee recommends:
THAT staff be directed to provide a report that outlines the details of this
project; and.
THAT staff look into the previous agreement with Magna to determine the
scope of the project and who was to fund the plantings; and
THAT staff provide comparisons respecting planting options,
CARRIED
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Page 4 of 7
Proiect #14 - Parkland Acquisition
General Committee recommends:
THAT Project #14 - Parkland Acquisition, be removed from the 2009
Capital Budget.
CARRIED
Proiect 923 - Baseball Facility
General Committee recommends:
THAT Project #23 - Baseball Facility, be deferred until a report is brought
forward for consideration pertaining to this matter; and
THAT the report also include the original direction given to staff with
regard to the design of the proposed baseball diamonds.
CARRIED
Project #41 - Soccer Field Fencing
General Committee recommends:
THAT Project #41 - Soccer Field Fencing, be removed from the 2009
Capital Budget; and
THAT the matter be referred to a future Council meeting for discussion.
CARRIED.
Project 469 - Library Meeting Room Carpet
General Committee recommends:
THAT Project 469 - Library Meeting Room Carpet, be deferred to a future
meeting; and
THAT a report be provided outlining the costs for re -carpeting the meeting
rooms only, and for re -carpeting the entire library interior, as well as other
options for floor covering.
CARRIED
Project #71 - Davis Road Park Playground Development
General Committee recommends:
THAT the projected budget amount for Project 971 - Davis Road Park
Playground Development, be changed from $250,000 to $200,000.
DEFEATED
WE
Special General Committee Minutes No- 09-02
GENERAL COMMJiT'VMdgFEWUMR3fn19y 210V99 Sp GC Minutes 09-02 - 5
Page 5 of 7
Protect #72 - 404 Entry Feature Project
General Committee recommends:
THAT staff provide an update to Council advising what design was
adopted; and
THAT the projected budget amount for Project #72 - 404 Entry Feature
Project be capped at $80,000.
CARRIED
General Committee recommends:
THAT the hour be extended to 4:30 p.m.
CARRIED
Project #79 - Lions Park Rehabilitation
General Committee recommends:
THAT Project #79,- Lions Park Rehabilitation, be moved above the line.
CARRIED
Project #81 -.Arboretum Development
General Committee recommends:
THAT Project #81 - Arboretum Development, be moved above the line;
and
THAT the projected budget be changed from $100,000 to $50,000.
CARRIED
Project #84 - Library LAN Room A/C Unit
General Committee recommends:
THAT Project #84 - Library LAN Room A/C Unit be moved above the line;
and
THAT the Director of Financial Services be requested to look at alternate
funding sources.
CARRIED
Projoct #92 - Go Station Parkette Construction
General Committee recommends:
THAT Project #92 - Go Station Parkette Construction, be movedabove
the line.
CARRIED
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Special General Committee Minutes No. 09-02
GENERAL COMAPFTfE0dgFEEMM)RYd7Fy 20Q999 Sp GC Minutes 09-02 - 6
Page 6 of 7
Proiect 4100 - Roof at Victoria Hall
General Committee recommends:
THAT Project #100 - Roof at Victoria Hall, be moved above the line.
CARRIED
General Committee recommends:
THAT the department overview from the Director of Leisure Services be
received for information.
CARRIED
(f) Mr. Ilma r Simanovskis, Director of Public Works
Re: Review of 2009 Capital Budget
General Committee recommends:
THAT the department overview from the Director of Public Works be
deferred to the next budget meeting.
CARRIED
Proiect #49 - Corporate Environmental Master Plan
General Committee recommends:
THAT staff be requested to determine if funds from the Aurora Hydro Sale
Investment Fund Project can be allocated toward project #49 - Corporate
Environmental Master Plan; and
THAT staff look into whether this capital project can be funded through
Development Charges.
CARRIED
(g) Mr. John Gutteridge, Director of Financial ServiceslTreagurer
. Re: 2009 Capital Budget
General Committee recommends:
THAT the department overview from the Director of Financial Services be
deferred to the next budget meeting,
CARRIED
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
None
.6.
Special General Committee Minutes No. 09-02
GENERAL COMWirEiLeicREBRd/ARMrMTw2QOg9
Page 7 of 7
Sp GC Minutes 09-02 - 7
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 4:33 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-02 WAS
CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, FEBRUARY 10, 2009.
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
. 7.
GENERAL COMMITTEE - FEBRUARY 17, �� Sp GC Minutes 09-03 - 1
AURORA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE BUDGET
MEETING MINUTES
PUBLIC OPEN HOUSE
NO. 09-03
Council Chambers
Aurora Town Hall
Monday, February 2, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas (arrived at 7:18 p.m.), Gallo, Gaertner,
Granger, MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
ServicesfTown Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Acting. Financial Analyst/Budget Clerk,.
Manager of Legislative Services/Deputy Clerk and
Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act,
H APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:
➢ Additional Delegation (d) - Ms Myriam Schut, Resident
Re: Tree Carving of Maple Trees at 65 Spruce Street
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Special General Committee Budget Minutes No. 09-03
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Page 2 of 5
IH DELEGATIONS
(a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2009 Budget Overview
Mr. John Gutteridge, Director of Financial Services/Treasurer, provided an
overview of the 2009 Capital and Operating Budget process outlining the
schedule of meetings and the major factors impacting the financial outlook for
2009. Mr. Gutteridge advised that, at this stage in the budget deliberations, the
projected Town tax levy increase sits at 7.8% with the growth factor included.
General Committee recommends:
THAT the delegation from the Director .of Finance be received for
information.
CARRIED
(b) Mr. Andrew Kipfer, Aurora Historical Society
Re: 2009 Budget
Mr. Andrew Kipfer of the Aurora Historical Society thanked the General
Committee for the opportunity to speak at this meeting and he advised that the
Aurora Historical Society has been in operation since 1963. Mr. Kipfer advised
that the Society provides the service of operating a museum for the community
and that they are also the keepers and operators of the Hillary House also known
as the Koffier Museum of Medicine, which is a historically significant and
beautiful building in the Town of Aurora. Mr. Kipfer advised that the Town of
Aurora has been a strong source of support for the Aurora Historical Society for
over 20 years. Mr. Kipfer requested that the Town carry on this partnership and
continue the tradition of contributing $50,000 from the operating budget to enable
the Aurora Historical Society to carry on its valuable work within the community.
General Committee recommends:
THAT the delegation from Mr. Andrew Kipfer of the Aurora Historical
Society be received for information.
CARRIED
(c) Mr. Michael Evans, Aurora True Value Hardware
Re: 2009 Budget
Mr. Michael Evans, owner of Aurora True Value Hardware, addressed the
Committee to express his concerns and frustration pertaining to the financial
impacts on his and other businesses in the downtown core resulting from inflated
property assessments. Mr. Evans explained that since homes and businesses
were sold at values far exceeding the current market, surrounding buildings have
been assessed at inflated rates causing taxes to be much higher than what is
appropriate for this current economic climate.
General Committee recommends:
THAT the delegation from Mr. Michael Evans of Aurora True Value
Hardware be received for information.
W'M
Special General Committee Budget Minutes No. 09-03
GENERAL COMMIT►1 Man FEBRW/4",'40 QYQO g2009 Sp GC Minutes 09.03 - 3
Page 3 of 5
(d) Ms Myriam Schut, Resident (ADDED ITEM)
Re: Tree Carving of Maple Tree at 65 Spruce Street
Ms Myriam Schut addressed the General Committee to follow up on a previous
delegation which she had presented in November 2008 regarding a request that
the Town consider providing funds to enable tree carver, Mr. Colin Partridge, to
do a carving into the trunk of an old Maple tree located on Town property in front
of her residence at 65 Spruce Street. Ms Schut requested that the Committee
consider pursuing the funding for this project through the Arts and Culture Grants
Fund.
General Committee recommends:
THAT the delegation from Myriam Schut be received for information.
CARRIED
PUBLIC OPEN SESSION - Opportunity for members of the public to
provide input regarding the 2009 budget
Delegation (e) Mr. Dave Giroux, President of the Aurora Minor Ball Association
Re: 2009 Capital Budget
Mr. Dave Giroux, President of the Aurora Minor Ball Association, addressed General
Committee to clarify some issues pertaining to the budget item regarding a baseball
facility. .Mr. Giroux advised that the Aurora Minor Ball Association is in support of the
draft design previously submitted by staff in report LS09-003 for the proposed senior
baseball diamond facility. Mr. Giroux advised that Mr. Jim Tree, Manager of Parks, and
his staff, have worked very hard to bring the existing ball facilities in Aurora to the
highest possible standards in order to allow the Association to carry on, however the
needs of the Aurora Minor Ball Association now exceed the capacity of the existing
fields and there is a distinct and pressing need to build a new baseball. facility in Aurora.
Mr. Giroux provided a number of factors and statistics to support his statements and he
advised that, although the cost which was recently quoted for the project seemed high,
he has since consulted with his peers in other municipalities and believes that the
amount is comparable and should be pursued, adding that the details cannot be
properly assessed until the project goes out to tender. Mr. Giroux advised that
membership is projected to increase considerably in 2009 and will continue to increase,
providing that there are adequate fields available to play on.
General Committee recommends:
THAT the delegation from Mr. Dave Giroux, President of the Aurora Minor
Ball Association, be received for information.
CARRIED
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Special General Committee Budget Minutes No. 09-03
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Page 4of5
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Delegation (f) from Mr. Ilmar Simanovskis, Director of Public Works
Re: Review of 2009 Capital Budget
(Deferred from the Special General Committee - Budget Meeting 09-02
January 31, 2009)
Project #49 - Corporate Environmental Master Plan
General Committee recommends:
THAT staff be requested to determine if funds from the Aurora Hydro Sale
Investment Fund Project can be allocated toward project #49 - Corporate
Environmental Master Plan; and
THAT staff look into whether this capital project can be funded through
Development Charges.
CARRIED
Project #96 - Infrastructure Condition Assessment for PSAB Compliance
General Committee recommends:
THAT Project #96 - Infrastructure Condition Assessment for PSAB
Compliance, be moved above the line.
CARRIED
Project #98 - Sidewalk Reconstruction - Centre Street and Catherine Avenue
General Committee recommends:
THAT Project #98 - Sidewalk Reconstruction - Centre Street and
Catherine Avenue, be moved above the line.
J17i1 x��
Project #99 - Pedestrian Rail Crossing at Cousins Drive
General Committee recommends:
THAT Project #99 - Pedestrian Rail Crossing at Cousins Drive, be moved
above the line; and
THAT staff be requested to identify sources of funding for this project and
to pursue funding support from the York Region District School Board.
CARRIED
Delegation (f) from Mr. Ilmar Simanovskis, Director of Public Works
Re: Review of 2009 Capital Budget - Fleet Management
General Committoo recommends:
THAT the fleet management overview from the Director of Public Works
be deferred to the next Capital budget meeting.
CARRIED
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Page 5 of 5
Delegation (g) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2009 Capital Budget
(Deferred from the Special General Committee - Budget Meeting 09-02
January 31, 2009)
General Committee recommends:
THAT the department overview from the Director of Financial Services be
deferred to the next Capital budget meeting.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:28 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-03 WAS
CONSIDERED AND APPROVED BY COUNCIL, AT ITS MEETING HELD ON
TUESDAY, FEBRUARY 10, 2009.
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
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GENERAL .COMMITTEE - FEBRUARY 17, 20��0 Sp GC Minutes 09-04 - 1
Aun,oRA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
AUDIT COMMITTEE
NO, 09-04
Council Chambers
Aurora Town Hall
Tuesday, February 3, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Gaertner,
Gallo, Granger, MacEachern and McRoberts
MEMBERS ABSENT Councillors Buck,. Collins-Mrakas and Wilson were
absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Servlces/TDWn Clerk, Director of Financial Services/
Treasurer and Council/Committee Secretary
Mayor Morris called the meeting to order at 6:41 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
H APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
111 DELEGATIONS
None
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Special General Committee Minutes No. 09-04
GENERAL C0MMA?sXE)We1EW4 tU4WY 17, 2009
Page 2 of 2
Sp GC Minutes 09-04 - 2
IV CONSIDERATION OF ITEM
1. AC09-001 — 2008 Audit Plan
RECOMMENDED:
THAT the Audit Committee recommends that the 2008 Audit Plan, as
proposed by Grant Thornton and endorsed by the Financial Services staff,
be adopted; and
THAT Grant Thornton be engaged to complete the 2008 audit at a fee not
to exceed $56,050 plus disbursements and applicable taxes, unless
otherwise approved.
CARRIED UNANIMOUSLY
V ADJOURNMENT
General Committee recommends:
THAT the meeting be. adjourned at 6:47 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-04 WAS
CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, FEBRUARY 10, 2009.
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
14-
GENERAL COMMITTEE - FEBRUARY 17, 2009 GC Minutes 09=05 - 1
AuicoRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO, 09-05
Council Chambers
Aurora Town Hall
Tuesday, February 3, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris,
Councillors Buck (left at 10:10 p.m.), Gaertner, Gallo,
Granger, MacEachern and Wilson
MEMBERS ABSENT Councillor Collins-Mrakas was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer and Council/Committee Secretary
Councillor,McRoberts called the meeting to order at 7:00 p.m
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Gaertner declared an interest in item 12 - LS09-005 — 2008
Community Grant Requests, by virtue of an affiliation with Hot Spot, and did not
take part in, or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
Councillor McRoberts declared an interest in item 4(6) — Traffic Safety Advisory
Committee Meeting Minutes of January 14, 2009 - Northeast Quadrant Traffic
Calming Post -Implementation Monitoring Report, as his residence is located in
the subject area, and did not take part in or vote on any questions in this regard
or attempt in any way to influence the voting on such questions.
Il APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Closed Session — personal matters about an identifiable individual,
including municipal or local board employees
➢ Deferred to February 10 Council Meeting
Delegation (a) — Fire Chief John Molyneaux and Deputy Fire Chief
Paul Leslie - Central York Fire Services regarding item 16 — Master
Fire Plan Update - Central York Fire Services 2008-2017
➢ Correction
Pages 144 and 151 of the agenda should be interchanged
CARRIED
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Page 2 of 8
Ill. ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes No. 08-40
Monday, December 15, 2008
General Committee Meeting Minutes, 09-01, January 13, 2009
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-40, dated
December 15, 2008 and the General Committee Meeting minutes 09-01,
dated January 13, 2009 be adopted
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4(3), 4(6), 5, 8, 12, 13 and 15 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
'Items not Requiring Separate Discussion' be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
EAC09-01 — Environmental Advisory Committee Meeting Minutes
January 8, 2009
THAT the Environmental Advisory Committee Meeting minutes from the
January 8, 2009 meeting be received and the recommendations contained
therein be approved.
6. PW09-007 — Cousins Drive — Follow Up Traffic Volume Counts and
Speed Studies
THAT no further action be taken, based on the November traffic counts
and speed study on Cousins Drive; and
THAT a letter be sent to Ms Jane Reeves with Report PW09-007
recommendations.
PW09-008 — Municipal Access Agreement —Town of Aurora and
Bell Canada
THAT Council authorize the Mayor and Clerk to execute the Municipal
Access Agreement between the Town of Aurora and Bell Canada to
permit Bell Canada to install its equipment within Town owned rights -of -
way under the terms and conditions of the Municipal Access Agreement.
-16-
General Committee Minutes No. 09-05
GENERAL COMII%T�j, pejFWLjRY 175 2009 GC Minutes 09-05 - 3
Page 3 of 8
9. PL09-022 -- Application for Exemption from Part Lot Control
CountryWide Homes at Aurora Inc.
Plan 65M-4079, Lots 2, 60-64 and 67
File D12-PLC-02-09
Related File D12-00-IA
THAT Council approve the application for exemption from Part Lot Control
made by CountryWide Homes at Aurora Inca to divide Lots 2, 60-64 and
67, Plan 65M-4079 into fourteen separate lots; and
THAT Council enact By-law 5106-09.D.
10, PL09-023 — Application for Exemption from Part Lot Control
Royalcliffe Homes Sayview Inc.
Plan 65M-4075, Lots 7, 8, 9, 10, 100 and 101
File D12-PLC-01-09
Related File D12-00-1A
THAT Council approve the application for exemption from Part Lot Control
made by Royalcliffe Homes Bayview Inc. to divide Lots 7, 8, 9, 10, 100
and 101, Plan 65M-4075 into twelve separate lots; and
THAT Council enact By-law 5105-09.D,
11. LS09-002— Ecological Action Youth Conference
THAT Council approve the 2otl Annual Ecological Action Youth Conference
in Town Hall (Council Chambers, Holland Room, Leksand Room, Skylight
Gallery) on Thursday, March 26, 2009; and
THAT all municipal permit fees be waived in support of the event in the
amount of $1,708.58.
14. CS09-001 — Corporate Insurance Supplemental Assessment
THAT Council authorize the payment of the Insurance Supplemental
Assessment of $50,114.82 to OMEX effective in 2010; and
THAT this amount be charged to the Town's insurance reserve account.
16. Master Fire Plan Update - Central York Fire Services - 2008.2017
This item was deferred to the February 10, 2009 Council meeting.
Ci ITERTft17
V1 DELEGATIONS.
(a) Fire Chief John Molyneaux and Deputy Fire Chief Paul Leslie
Central York Fire Services
Re: Item 16 - Master Fire Plan.Update -Central York Fire Services
2008-2017
The delegation was deferred to the February 10, 2009 Council meeting
- 17-
GENERAL COMNJCTer�'aj�EPoem�mtg�gY ��91009 GC Minutes 09-05 - 4
Page 4 of 8 6�
VIJ PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. TSAC09-01 --Traffic Safety Advisory Committee Meeting Minutes
January 14, 2009
(3) TSAC09-001 - Speeding and Safety Concerns on Batson Drive
General Committee recommends:
THAT the concerns raised by residents, pertaining to Craddock Park,
be referred to the Leisure Services Advisory Committee.
CARRIED UNANIMOUSLY
General Committee recommends:
THAT, based on the results of the traffic and speed data, no further
action be taken at this time, and
THAT parking prohibitions on the north side of Batson Drive be
extended to a point 15 metres west of Old Yonge Street, and
THAT the Clerk's Department be requested to introduce the necessary
by-law to implement the above recommendation, and
THAT a letter be sent to all affected residents advising of the Traffic
Safety Advisory Committee recommendations.
CARRIED
Councillor McRoberts, having previously declared an interest in item 4(6), relinquished
the Chair to Councillor MacEachern and did not take part in the vote called for in this
regard. Upon conclusion of this matter, Councillor McRoberts resumed the Chair.
(6) Memorandum from J. Massadeh, Traffic/Transportation Analyst
Re: Northeast Quadrant Traffic Calming Post -Implementation
Monitoring Report
General Committee recommends:
THAT staff review the audio from the Traffic Safety Advisory
Committee meeting to clarify whether the committee voted that the
a.m. peak period southbound left turn prohibitions on Yonge Street
at Catherine Avenue NOT be removed.
CARRIED
General Committee recommends:
THAT the balance of the Traffic Safety Advisory Committee Meeting
minutes from the January 14, 2009 meeting be received and the
recommendations contained therein be approved.
CARRIED
9"
General Committee Minutes No. 09-05
GENERAL C0MM1TsTWeiffiRft "Y 17, 2009 GC Minutes 09-05 - 5
Page 5 of 8
2. HAC09-01 — Heritage Advisory Committee Meeting Minutes
January 12, 2009
(5) PL09.012 -Heritage Advisory Committee of Aurora
2008 Accomplishments and 2009 Work Plan
General Committee recommends:
THAT the report entitled "Heritage Advisory Committee 2008
Accomplishments and 2009 Work Plan", dated January 12, 2009 be
received for information; and
THAT the following amendments be made:
Page 3 of report PL09-012, point #15 — correct the spelling to: Andries
Godschalk; and
Page 3 of report PL09-012, point #19 — correct the name to: Donna
Smith; and
Add the following to the 2009 Workplan
THAT the Heritage Advisory Committee's pending list be reviewed
every other month; and
- THAT the Southeast Old Aurora area be considered as an
additional .study for the Town's second Conservation Heritage
District in the 2009 Workplan; and
- THAT consideration be given for the committee to potentially have
a role in the promotion of the Church Street School Cultural Centre.
CARRIED
General Committee recommends:
THAT the balance of the Heritage Advisory Committee Meeting minutes
from the January 12, 2009 meeting be received and the recommendations
contained therein be approved.
CARRIED
3. AAC09-01 —Accessibility Advisory Committee Meeting Minutes
January 14, 2009
General Committee recommends:
THAT the Accessibility Advisory Committee Meeting minutes from the
January 14, 2009 meeting be received and the recommendations
contained therein be approved.
CARRIED
-19-
General Committee Minutes IO 09.05
GENERAL COMAq(,��yE�13lttY 17, 2009 GC Minutes 09-05 - 6
Page 6 of 8
5. LSAC09-01 — Leisure Services Advisory Committee Meeting Minutes
January 22, 2009
(2) Approval of the Pricing Policy for Recreation Services
General Committee recommends:
THAT the presentation by Ms Amy Shepherd, Associate, IBI Group
entitled "Town of Aurora, Pricing Policy for Recreation Services, LSAC
Presentation of Final Recommended Policy" be received; and
THAT the Pricing Policy for Recreation Services be received for
information and placed on the February 19, 2009 LSAC Agenda; and
THAT a cost analysis for the background information for the Pricing Policy
be made available to Carol Walthers before the next Sport Aurora
meeting.
W-l"NIAM
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the January 22, 2009 meeting be received and the
recommendations contained therein be approved.
8. PL09-013 — Servicing Allocation Update
General Committee recommends:
THAT the reserve of 126 units be immediately transferred to the
"Core Area" infill, to be available should new applications be
submitted; and
THAT one unit from the "Core Area" be allocated to 38 Wellington Street
East along with one unit for 72 Kennedy Street West; and
THAT staff provide a memo to Council outlining the definition of
"Core Area" and location of "Built Boundaries".
CARRIED
Councillor Gaertner, having previously declared an interest in item 12, did not take part
in the vote called for in regard to the adoption of this item.
12. LS09.005-2008•Community Grant Requests
General Committee recommends:
THAT the 2008 community grant requests received from the Aurora .
Seniors' Association and Hot Spot Youth Club be approved in the amount
of $1,380.00.
CARRIED
-20-
General Committee Minute No. p9-05
GENERAL COM1VjG���CFet�rtl;((tsY'17, 2009 GC Minutes 09-05 - 7
Page 7 of 8
13. CS09-002 — Council Pending List
General Committee recommends:
THAT item LS14 on page 18 of report CS09-002 be deleted.
CARRIED
General Committee recommends:
THAT report CS09-002 be received for information purposes, taking into
account the amendments outlined by the General Committee.
CARRIED
Councillor Buck left the meeting at 10:10 p.m.
15. LS09-006 -- Sponsorship Sign at the Stronach Aurora Recreation Complex
General Committee considered the following recommendation, which was
voted on and defeated:
THAT Council authorize staff to engage a consultant to design
sponsorship signage for the Stronach Aurora Recreation Complex (SARC)
and develop a signage standard for Council approval; and
THAT the existing contributors to the fundraising campaign be informed of
this new direction; and
THAT funds be returnod to those individuals who no longer wish to
contribute to the new sponsorship program; and
THAT future sponsors be obtained in accordance with the Town's Facility
Naming Rights Policy. '
DEFEATED
General Committee recommends:
THAT staff prepare a report to develop a strategy; and
THAT staff advise, in writing, all donors of the current status update
regarding Council's direction.
CARRIED UNANIMOUSLY
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Councillor Wilson requested that the copies of the Master Fire Plan Update,
pages 223 -- 320 of this agenda, be used again for next week's Council meeting,
in order to avoid re -printing of this information.
Councillor Granger provided a Notice of Motion pertaining to a possible
partnership between the Town of Aurora and Hot Spot.
Councillor Gaertner advised that the Town of Newmarket is getting close to
obtaining land in order to complete the Nokiidaa Trail.
-21-
General Committee Minutes No. 09-05
GENERAL C0MMATTsffWeIF6Al19MY 17, 2009 GC Minutes 09-05 - 8
Page 8 of 8
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
Personal matters about identifiable individuals, including municipal or
local board employees; and
Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board
CARRIED
X1 ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:27 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-05 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY
10, 2009, WITH THE EXCEPTION OF ITEM 12 WHICH WAS DISCUSSED AND .
APPROVED AS ORIGINALLY PRESENTED.
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
22 -
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM# 1-1
r TOWN OF AURORA
AURORA GENERAL COMMITTEE No. ARTS09-01
SUBJECT: Arts & Culture Advisory Committee
Recommendation Summary from January 29, 2009
FROM: Arts & Culture Advisory Committee
DATE: February.17, 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
THAT the Arts & Culture Advisory Committee Minutes No. 08-08 dated October 30,
2008 be adopted.
ACAC09-001 — Church Street School Cultural Centre
Program Update
THAT the Arts.and Culture Report No. ACAC09-001 be received for information.
2. Memorandum from the Manager of Legislative Services
Re: Yonge and Wellington Corridor Study Steering Committee
THAT it be recommended to Council that Kenneth Whitehurst be appointed as a member
of the Yonge and Wellington Corridor Study Steering Committee.
Review of Arts & Culture Advisory Committee
Terms of Reference
THAT it be recommended to Council that Section 2, Membership of the Arts & Culture
Advisory Committee Terms of Reference be amended to read as follows:
"The Committee shall be comprised of up to nine (9) members., including two (2)
members of Council, one (1) member appointed by the Church Street School
Cultural Centre'Board, one (1) member appointed by the Aurora Historical Society
Board, one (1) representative from the Leisure Services Advisory Committee, one
(1) representative from the Economic Development Advisory Committee and three
(3) members of the public."
THAT it be recommended to Council that Bullet Point 5 of Section 5, Duties and Functions
of the Arts & Culture Advisory Committee Terms of Reference be amended to read as
follows:
-23-
GENERAL COMMITTEE - FEBRUARY 97, 2009
ITEM # 1-2
February 17, 2009
-2-
Report No. ARTS09-01
"Serve as the liaison between the Church Street School Cultural Centre and the
Town of Aurora."
THAT it be recommended to Council that Paragraph 1 of Section 7, Staff Support of the
Arts & Culture Advisory Committee Terms of Reference be amended to read as follows:
"The Office of the Chief Administrative Officer will provide technical support to the
Committee."
4. Delegation from Ms Nancy Bodi and Michelle Zikovitz
York Region Arts Council
(October 30, 2008 Arts & Culture Meeting)
THAT it be recommended to Council that Ms Nadine Raymond and Ms Jo-anne Spitzer be
appointed to sit on the York Region Arts Council (YRAC) Board of Directors.
ATTACHMENTS
Attachment.41 — Arts and Culture Advisory Committee Minutes of January 29, 2009
Prepared by: Carol Clark, Council/Committee Secretary, ext. 4227
Carol Clark
Council/Committee Secretary
On behalf of the Arts and Culture Advisory Committee
- 24 -
ITEM #
GENERAL COMMITTEE - FEBRUARY 17, 2009 w�
AUTZORA
COMMITTEE MINUTES
MEETING NO. 09-01
Committee: Arts & Culture Advisory Committee
Date: Thursday, January 29, 2009
Time and Location: 7:00 p.m., Leksand_Room
Committee' Members: Councillor Wendy Gaertner, Chair, Nadine Raymond, Vice -
Chair, Councillor Granger, Helen Roberts, Jo-anne Spitzer
and Kenneth Whitehurst
Absent: Christopher Ballard and Jackie Bennett
Other Attendees: Councillor McRoberts, John Gutteridge, Director of Financial
Services/Treasurer, and Elma Stevenson, Committee
Secretary
The Chair called the,meeting to order at 7:07 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor Granger Seconded by Kenneth Whitehurst
THAT the content of the agenda as circulated by the Corporate Services
Department be approved.
CARRIED
-25-
GENERAL COMMITTEE - FEBRUARY 17, 2009
l TEM # 1.4
Arts & Culture Advisory. Committee Record No. 09-01
Thursday, January 29, 2009
Page 2 of 5
ADOPTION OF MINUTES
Moved by Jo-anne Spitzer
Seconded by Nadine Raymond
THAT the Arts & Culture Advisory Committee Minutes No. 08-08 dated
October 30, 2008 be adopted.
CARRIED
DELEGATIONS
None
MATTERS FOR CONSIDERATION
►f=
INFORMATIONAL ITEMS
1. AGAC09-001 —Church Street School Cultural Centre
Program Update
Moved by Helen Roberts Seconded by Councillor Granger
THAT the Arts and Culture Report No. ACAG09-001 be received for
information.
CARRIED
-26-
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM # - s
Arts & Culture Advisory Committee Record No. 09-01
Thursday, January 29, 2009
Page 3 of 5
2.
3
Memorandum from the Manager of Legislative Services
Re: Yonge and Wellington Corridor Study Steering Committee
Moved by Councillor Granger
Seconded by Helen Roberts
THAT it be recommended to Council that Kenneth Whitehurst be
appointed as a member of the Yonge and Wellington Corridor Study
Steering Committee.
y_1;7:7t�l�7
Review of Arts & Culture Advisory Committee
Terms of Reference
Moved by Helen Roberts
Seconded by Jo-anne Spitzer
THAT it be recommended to Council that Section 2, Membership of the
Arts & Culture Advisory Committee Terms of Reference be amended to
read as follows:
"The Committee shall be comprised of up to nine (9)
members, including two (2) members of Council, one (1)
member appointed by the Church Street School Cultural.
Centre Board, one (1) member appointed by the Aurora
Historical Society Board, one (1) representative from the
Leisure Services Advisory Committee, one (1) representative
from the Economic Development Advisory Committee and
three (3) members of the public."
CARRIED
Moved by Kenneth Whitehurst Seconded by Councillor Granger
THAT it be recommended to Council that Bullet Point 5 of Section 5,
Duties and Functions of the Arts & Culture Advisory Committee Terms of
Reference be amended to read as follows:
"Serve as the liaison between the Church Street School
Cultural Centre and the Town of Aurora."
CARRIED
. 27 -
GENERAL COMMITTEE - FEBRUARY 17, 2009 ITEM #
Arts & Culture Advisory Committee Record No. 09-01
Thursday, January 29, 2009
Page 4 of 5
Moved by Kenneth Whitehurst
Seconded by Helen Roberts
THAT it be recommended to Council that Paragraph 1 of Section 7, Staff
Support of the Arts & Culture Advisory Committee Terms of Reference be
amended to read as follows:
"The Office of the Chief Administrative Officer will provide
technical support to the Committee."
CARRIED
MATTERS ARISING FROM THE PREVIOUS MINUTES
4. Delegation from Ms Nancy Bodi and Michelle Zikovitz
York Region Arts Council
(October 30, 2008 Arts & Culture Meeting)
Moved by Kenneth Whitehurst
Seconded by Helen Roberts
THAT it be recommended to Council that Ms Nadine Raymond and Ms Jo-
anne Spitzer be appointed to sit on the York Region Arts Council (YRAC)
Board of Directors.
167-THN-190
NEW BUSINESS
Chair Wendy Gaertner requested that an item with respect to the Appointment of an
Arts & Culture Committee Chair be included on the February 26, 2009 Arts & Culture
Committee Agenda.
Helen Roberts requested that the Clerk's Office provide an up-to-date copy of the Arts &
Culture Advisory Committee Membership list to all Committee members.
Helen Roberts advised that during the February 13-20, 2009 Heritage Week, the Aurora
Historical Society is hosting a reception at Hillary House on Friday, February 20, 2009
from 5:00 p.m. - 7:00 p.m. for all members of Heritage groups and that members of the
Arts & Culture Committee will be receiving an invitation to attend this event.
o:
GENERAL COMMITTEE - FEBRUARY 17, 2009 ITEM # - 7
Arts & Culture Advisory Committee Record No. 09-01
Thursday, January 29, 2009
Page 5 of 5
ADJOURNMENT
Moved by Councillor Granger
THAT the meeting be adjourned at 8:55 p.m.
Councillor Wendy Gaertner, Chair
Arts & Culture Advisory Committee
CARRIED
-29-
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM # 2 - 1
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. AAC09-02
SUBJECT: Accessibility Advisory Committee
Recommendation Summary from February 4, 2009
DATE: February 17, 2009
RECOMMENDATIONS
Accessibility Advisory Committee Meeting Minutes 09-01 January 14, 2009
THAT the minutes of the Accessibility Advisory Committee meeting 09-01 of January 14,
2009 be adopted with the following revisions:
Full Service Gas Station Petition
(referred from last meeting)
THAT it be recommended to Council that the Full Service Gas Station Petition be received
for information; and
THAT staff be requested to contact the individuals who signed the Full Service Gas Station
Petition, to advise them of the new availability of full -service at the Canadian Tire gas
station located on Yonge Street at Edward Street during the hours of propane service;
and
THAT staff be requested to determine details of the service to be provided and how clients
can go about receiving the proposed full -service at the Canadian Tire gas station on
Yonge Street at Edward Street; and
THAT staff be requested to investigate the feasibility of posting this information on the
Town's website; and
THAT a letter of thanks be sent to the Manager of Canadian Tire for agreeing to provide
this much needed service in Aurora.
Adoption of Recommendation from Closed Session Meeting November 10, 2008
THAT the extract from Council Meeting No. 08-30 held on Tuesday, November 25, 2008,
regarding the Adoption of Recommendation from Closed Session Meeting November 10,
2008, Appointment of Mr. Tim. Savage be received for information.
-30-
GENERAL COMMITTEE - FEBRUARY 17, 2009 ITEM # 2 2
February 17, 2009 - 2 - Report No. AAC09-02
1. DRAFT - 2009 Accessibility Plan
THAT the Accessibility Advisory Committee recommend to Council that the Draft 2009
Accessibility Plan be received for information.
2. Verbal Update from Staff
Re: Full Service Gas Attendant at the Canadian Tire Service Station
14721 Yonge Street at Edward Street
(additional material distributed at meeting)
THAT the verbal update from staff, regarding the new full service gas attendant at the
Canadian Tire Service Station - 14721 Yonge Street at Edward Street be received for
information.
3. Application for Site Plan Approval
Cherry Hill Park Developments Inc.
126 Don Hillock Drive
Lot 5, 65M3974
File D11-01-09
THAT the Accessibility Advisory Committee recommend to Council that the applicant be
requested to provide curb depression on theeast side of the building and make this site
plan alteration.
4. Pending Items List —Accessibility Advisory Committee
THAT the Accessibility Advisory Committee recommend to Council that the following
Pending List items be updated:
Item #44 - That staff contact York Region to install an audible traffic crossing
assistance devise for the visually impaired at the intersection of Yonge Street and
Wellington Street and report back with the Region's response
Item # 45 — Delete
Item # 46 — Change the second and third paragraph to Yonge Street and Edward
Street
Ann Boden (Chair) will sign the letter to Canadian Tire
Item # 47 — Complete
Item # 48 — Request letter from Leisure Services
-31-
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM # 2-3
February 17, 2009 - 3 Report No. AAC09-02
5. Feedback Form Submitted by Maya Schlegel
Re: Accessibility to Medical Labs
(Added item)
THAT the feedback form submitted by Maya Schlegel regarding accessibility to medical
labs be received for information.
6. Information Submitted By John Lenchak
Re: Handicap Parking at Various Locations
(Added item)
THAT'the Accessibility Advisory Committee recommend to Council that By-law Services
address the handicapped parking concerns at the following locations:
Shell Station at Leslie Street and Wellington
•. Mastermind on Yonge Street and Golf Links Drive
Italian Bakery at Bathurst Street and McClelland Drive
• Bulk Barn at Yonge Street and Murray Drive
7. Handicapped Entrance Signage'at Front Entrance of Town Hall
(Tabled by Mayor Morris)
(Added Item)
THAT the Accessibility Advisory Committee recommend to Council that an additional sign
be posted in a highly visible location at the front entrance of the Town Hall to indicate the
side location of the handicap entrance.
ATTACHMENTS
Attachment #1 — Accessibility Advisory Committee Minutes of February 4, 2009
Prepared by: Carol. Clark, Council/Committee Secretary, ext. 4227
Carol Clark, Council/Committee Secretary
On behalf of the Accessibility Advisory Committee
-32-
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM # 2-4
Auiw A
COMMITTEE MINUTES
MEETING NO. 09-02
Committee: Accessibility Advisory Committee
Date: Wednesday, February 4, 2009
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Ann Boden — Chair, Councillor Bob McRoberts - Co -Chair,
John Lenchak, Tim Savage and Mayor Phyllis Morris, ex-
officio arrived at 7:21 p.m. and left at 7:32 p.m.
Absent: Catherine Couchman
Other Attendees: Tom Van - Senior Building Inspector and Cindy Janzen —
Manager of Legislative Services, Deputy Clerk
Ann Boden called the meeting to order at 7:02 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by John Lenchak
Seconded by Councillor McRoberts
THAT the content of the agenda as circulated by the Corporate Services
Department be approved with the following additional items:
Additional Information for Item #2
Feedback Form Submitted By Maya Schlegel, Re: Accessibility to Medical
Labs
Information Submitted By John Lenchak, Re: Handicap Parking at Various
Locations
Handicap Entrance Signage at Front Entrance of Town Hall (Tabled by
Mayor Morris)
CARRIED
-33-
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM #
Accessibility Advisory Committee Minutes No. 09-02 Page 2 of 5
Wednesday, February 4, 2009
ADOPTION OF MINUTES
Accessibility Advisory Committee Meeting Minutes 09-01 January 14, 2009.
1
2.
Moved by Councillor McRoberts
Seconded by Tim Savage
THAT the minutes of the Accessibility Advisory Committee meeting 09-01
of January 14, 2009 be adopted with the following revisions:
Full Service Gas Station Petition
(referred from last meeting)
Moved by Catherine Couchman
Seconded by Tim Savage
THAT it be recommended to Council that the Full Service Gas Station
Petition be received for information; and
THAT staff be requested to contact the individuals who signed the Full
Service Gas Station Petition, to advise them of the new availability of full -
service at the Canadian Tire gas station located on Yonge. Street at
Edward Street during the hours of propane service; and
THAT staff be requested to determine details of the service to be provided
and how clients can go about receiving the proposed full -service at the
Canadian Tire gas station on Yonge Street at Edward Street, and
THAT staff be requested to investigate the feasibility of posting this
information on the Town's website; and
THAT a letter of thanks be sent to the Manager of Canadian Tire for
agreeing to provide this much needed service in Aurora.
CARRIED
Adoption of Recommendation from Closed Session Meeting November 10,
2008
Moved by Catherine Couchman Seconded by John Lenchak
THAT the extract from Council Meeting No. 08-30 held on Tuesday,
November 25, 2008, regarding the Adoption of Recommendation from
Closed Session Meeting November 10, 2008, Appointment of Mr. Tim
Savage be received for information.
ER
-34-
GENERAL. COMMITTEE - FEBRUARY 17, 2009
ITEM #
Accessibility Advisory Committee Minutes No. 09-02 Page 3 of 5
Wednesday, February 4, 2009
DELEGATIONS
None
MATTERS FOR CONSIDERATION
DRAFT - 2009 Accessibility Plan
Moved by Tim Savage
Seconded by Councillor McRoberts
THAT the Accessibility Advisory Committee recommend to Council that
the Draft 2009 Accessibility Plan be received for information.
CARRIED
2. Verbal update from Staff
Re: Full Service Gas Attendant at the Canadian Tire Service Station
14721 Yonge Street at Edward Street
(additional material distributed at meeting)
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT the verbal update from staff, regarding the now full service gas
attendant at the Canadian Tire Service Station - 14721 Yonge Street at
Edward Street be received for information.
CARRIED
3. .Application for Site Plan Approval
Cherry Hill Park Developments Inc.
126 Don Hillock Drive
Lot 5, 65M3974
File D11-01-09
Moved by John Lenchak
Seconded by Tim Savage
THAT the Accessibility Advisory Committee recommend to Council that
the applicant be requested to provide curb depression on the east side of
the building and make this site plan alteration.
CARRIED
-35-
GENERAL COMMITTEE - FEBRUARY 17, 2009 ITEM #
.Accessibility Advisory Committee Minutes No. 09-02 Page 4 of 5
Wednesday, February 4, 2009
4. Pending Items List —Accessibility Advisory Committee
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT the Accessibility Advisory Committee recommend to Council that
the following Pending List items be updated:
Item #44 - That staff contact York Region to install an audible traffic
crossing assistance devise for the visually impaired at the
intersection of Yonge Street and Wellington Street and report
back with the Region's response
Item # 45 — Delete
Item # 46 — Change the second and third paragraph to Yonge Street and
Edward Street
- Ann Boden (Chair) will sign the letter to Canadian Tire
Item # 47 — Complete
Item # 48 —.Request letter from Leisure Services
CARRIED
5. Feedback Form Submitted by Maya Schlegel
Re: Accessibility to Medical Labs
(Added item)
Moved by John Lenchak
Seconded by Tim Savage
THAT the feedback form submitted by Maya Schlegel regarding
accessibility to medical labs be received for information.
CARRIED
6. Information Submitted By John Lenchak
Re: Handicap Parking at Various Locations
(Added item)
Moved by John Lenchak Seconded by Tim Savage
THAT the Accessibility Advisory Committee recommend to Council that
By-law Services address the handicapped parking concerns at the
following locations:
• Shell Station at Leslie Street and Wellington
-36-
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM #
Accessibility Advisory Committee Minutes No. 09-02 Page 5 of 5
Wednesday, February 4, 2009
• Mastermind on Yonge Street and Golf Links Drive
Italian Bakery at Bathurst Street and McClelland Drive
• . Bulk Barn at Yonge Street and Murray Drive
CARRIED
7. Handicapped Entrance Signage at Front Entrance of Town Hall
(Tabled by Mayor Morris)
(Added Item)
Moved by Councillor McRoberts Seconded by John Lenchak
THAT the Accessibility Advisory Committee recommend to Council that an
additional sign be posted in a highly visible location at the front entrance of
the Town Hall to indicate the side location of the handicap entrance.
CARRIED
OTHER BUSINESS
None
ADJOURNMENT
Moved by
THAT the meeting be adjourned at 8:12 p.m.
-t u �1u—
Ann Baden, Chair
I:4MN0.1WN,
- 37 -
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM # 3 -1
TOWN OF AURORA
A"t-ORA GENERAL COMMITTEE No. HAC09-02
SUBJECT: Heritage Advisory Committee - Recommendation Summary from
Thursday, February 5, 2009
DATE: February 17, 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
Heritage Advisory Committee of Aurora Meeting Minutes of Monday, January 12,
2009 HAC09-01
THAT the Heritage Advisory Committee of Aurora minutes HAC09-01, dated
Monday, January 12, 2009 be adopted.
ITEMS FOR CONSIDERATION
1. PL09-002 - Official Plan &Zoning By-law Amendment Applications
WED Investments Ltd. (Kaitlin Group)
Lots 123, 124, 125, 127 and Part of 122, Plan 246
15277, 15283, & 15291 Yonge Street and
10, 12 & 14Centre Street
Files: D09-03-97, D14-16-97
Related File D11-01-07
And
12. PL09-016 - Official Plan & Zoning By-law
Amendment Applications
WED Investments Ltd. (Kaitlin Group)
(ADDED ITEM)
THAT the Heritage Advisory Committee receive staff report PL09-011 as
background information related to the development application for lands atthe north
east corner of Yonge Street and Centre Street; and
THAT the Heritage Advisory Committee advise Council that it is pleased with the
proposed improvements to the exterior design for the building; and
-38-
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM # 3�
February 17, 2009 - 2 - Report No. HAC09-02
THAT the Heritage Advisory Committee advise Council that it has concerns
respecting the overall height of the. proposed project, and would prefer that the
building height be reduced in order to better reflect and maintain the ambiance of
the Heritage District and to conform with the zoning requirements for that area; and
THAT the Heritage Advisory Committee advise Council that it also has concerns
regarding overall impact on traffic within that area.
2. PL09-024 — Council Request for Input
Vinder Holdings Inc.
15195 Leslie Street — Petchville House
THAT report PL09-024 regarding the Petchville House and proposed development
located at 15195 Leslie Street be received as information; and
THAT it be recommended to Council that the applicant be requested to investigate
options for relocation• of the building; and
THAT, failing any options for relocation, the Heritage Advisory Committee has no
objection to the demolition of the Petchville House, on the condition that it be
internally and externally documented and inventoried, and that any significant
heritage features be salvaged, prior to its destruction; and .
THAT it be recommended to Council that staff be requested to investigate the
whereabouts of an existing commemorative plaque for the Community of Petchville.
3. Cancellation of the Heritage Advisory Committee Meeting
for Monday, March 9, 2009
THAT the Heritage Advisory Committee confirm the cancellation of its meeting
scheduled for Monday, March 9, 2009.
4. Memorandum from the Director of Planning and Development
Re: Doors Open Aurora Update
THAT the memorandum from the Director of Planning and Development regarding
Doors Open Aurora be received for information.
-39-
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM #
February 17, 2009 - 3 Report No. HAC09-02
5. Memorandum from the Community Planner
Re: Heritage Advisory Committee Awards Program
THAT it be recommended to Council that the Heritage Advisory Committee
members review the list of names of possible nominees for the Heritage
Advisory Committee Awards Program; and
THAT staff be 'requested to verify whether any of the potential nominees
have won previous Heritage Advisory Committee Awards; and
THAT item 5 be deferred to the next Heritage Advisory Committee meeting.
INFORMATION ITEMS
6. Memorandum from the Community Planner
Re: Heritage Incentive Programs
7. Verbal Update from Director of Planning and Development
Re: Aurora GO Station
8. Verbal Update from Director of Planning and Development
Re: Ontario Heritage Trust Awards
9. Article from Edifice Magazine Featuring Aurora
. Winning the Prince of Wales Award
10. Article from the February 2009 issue of Municipal World
Featuring Aurora Winning the Prince of Wales Award
11. Front Page Article from CHO NEWS Featuring the Town of Aurora
13. Heritage Markham Committee Meeting Minutes
Wednesday, January 14, 2009
(ADDED ITEM)
THAT items 6, 7, 8, 9, 10, 11 and 13 be received for information.
lzft>e
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM # 3-4
February 17, 2009 - 4 - Report No. HAC09-02
ATTACHMENTS
Attachment #1 — Heritage Advisory Committee Minutes of February 5, 2009
Prepared by. Carrie Eastwood, Council/Committee Secretary Ext. 42257
Carrie Eastwood
Council/Committee Secretary
On behalf of the Heritage Advisory Committee
-41-
GENERAL COMMITTEE - FEBRUARY 17, 2009
A ttoRA
COMMITTEE MINUTES
MEETING NO. 09-02
Committee: Heritage Advisory Committee
Date: Thursday, February 5, 2009
Time and Location: 7:00 p.m., Holland Room
ITEM #
Committee Members: Councillor McRoberts Acting Chair, Andries Godschalk, John
McIntyre, Lynne McKenzie, Bill Newman, Jacqueline Stuart
and Mayor Morris, ex-officio member (arrived at 8:45 left at
9:15 p.m.)
Members Absent: Stan Rycombel, Chair, Donna Smith, Vice Chair and
Councillor Collins-Mrakas
Other Attendees: Marco Ramunno, Director of Planning and Carrie Eastwood,
Council/Committee Secretary
The Chair called the meeting to order at 7:10 p.m.
DECLARATIONS OF INTEREST
None
APPROVAL OF AGENDA
Moved by John McIntyre
Seconded by Andries Godschalk
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Item 12 - PL09-016 - Official Plan & Zoning By-law Amendment Applications
WED Investments Ltd. (Kaitlin Group)
North east corner of Yonge Street and Centre Streets
Files: D09-03-97, D14-16-97
Related File D11-01-07
➢ Item 13 - Heritage Markham Committee Meeting Minutes
Wednesday, January 14, 2009
CARRIED
-42-
GENERAL COMMITTEE - FEBRUARY 173,2009
ITEM #
Heritage Advisory Committee Record No. 09-02
Thursday, February 5, 2009
Page 2 of 6
ADOPTION OF MINUTES
Heritage Advisory Committee of Aurora Meeting Minutes of Monday, January 12,
2009 HAC09-01
Moved by Jagueline Stuart
Seconded by Lynne McKenzie
THAT the Heritage Advisory Committee. of Aurora minutes HAC09-01,
dated Monday, January 12, 2009 be adopted.
CARRIED
DELEGATIONS
Moved.by Bill Newman
Seconded by Lynne McKenzie
THAT the provisions of the Procedural By-law be waived in order to add
Mr. Mark Warburton to the agenda as delegation (a) regarding items 1 and
12 (Added item).
Delegation a) Mr. Mark Warburton, resident on Wellington Street East
Re: Items 1 and 12 - Official Plan & Zoning By-law Amendment Applications
WED Investments Ltd. (Kaitlin Group)
Mr. Warburton expressed concern regarding the amount of traffic in the Yonge
and Wellington area and he suggested that the amount of proposed parking
associated with the subject application and many others in that area will draw
more traffic and add to the congestion. Mr. Warburton suggested that the Town
reduce the amount of proposed parking and encourage the residents and
business owners and patrons to walk or use public transit instead.
Moved by Bill Newman Seconded by Lynne McKenzie
THAT the comments of the delegate be received for information.
CARRIED
-43.
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM # 3 - 7
Heritage Advisory Committee Record No. 09-02
Thursday, February 5, 2009
Page 3 of 6
ITEMS FOR CONSIDERATION
1. PL09-002 - Official Plan & Zoning By-law Amendment Applications
WED Investments Ltd. (Kaitlin Group)
Lots 123, 124, 125, 127 and Part of 122,. Plan 246
15277, 15283, & 15291 Yonge Street and
10, 12 & 14 Centre Street.
Files: D09-03-97, D14-16-97
Related File D11-01-07
and
12. PL09-016 - Official Plan & Zoning By-law
Amendment Applications
WED Investments Ltd. (Kaitlin Group)
(ADDED ITEM)
Moved by Jaqueline Stuart
Seconded by John McIntyre
THAT the Heritage Advisory Committee receive staff report PL09-011 as
background information related to the development application for lands at
the north east corner of Yonge Street and Centre Street; and
THAT the Heritage Advisory Committee advise Council that it is pleased
with the proposed improvements to the exterior design for the building;
and
THAT the Heritage Advisory Committee advise Council that it has
concerns respecting the overall height of the proposed project; and would
prefer that the building height be reduced in order to better reflect and
maintain the ambiance of the Heritage District and to conform with the
zoning requirements for that area; and
THAT the Heritage Advisory Committee advise Council that it also has
concerns regarding overall impact on traffic within that area.
CARRIED
WIER!
GENERAL COMMITTEE - FEBRUARY 17, 2009
erEM # 3'
Heritage Advisory Committee Record No. 09-02
Thursday, February 5, 2009
Page 4 of 6
2. PL09-024 Council Request for Input
Vinder Holdings Inc.
15195 Leslie Street — Petchville House
Moved by Bill Newman. Seconded by Andries Godschelk
THAT report PL09-024 regarding the Petchville House and proposed
development located at 15195 Leslie Street be received as information;
and
THAT it be recommended to Council that the applicant be requested to
investigate options for relocation of the building; and
THAT, failing any options for relocation, the Heritage Advisory Committee
has no objection to the demolition of the Petchville House, on the
condition that it be internally and externally documented and inventoried,
and that any significant heritage features be salvaged, prior to its
destruction; and
THAT it be recommended to Council that staff be requested to investigate
the whereabouts of an existing commemorative plaque for the Community
of Petchville.
�': .I►
3. Cancellation of the Heritage Advisory Committee Meeting
for Monday, March 9, 2009
Moved by Andries Godschalk
Seconded by Jaqueline Stuart
THAT the Heritage Advisory Committee confirm the cancellation of its
meeting scheduled for Monday, March 9, 2009.
CARRIED
Mayor Morris, ex-officio member, arrived at 8:45 p.m.
-45.
GENERAL COMMITTEE - FEBRUARY 97, 2009
ITEM #
Heritage Advisory Committee Record No. 09-02
Thursday, February 5, 2009
Page 5 of 6
Mayor Morris, ex-officio member, left at 9:15 p.m.
4.
5.
Memorandum from the Director of Planning and Development
Re: Doors Open Aurora Update
Moved by Bill Newman
Seconded by Lynne McKenzie
THAT the memorandum from the Director of Planning and Development
regarding Doors Open Aurora be received for information.
CARRIED
Memorandum from the Community Planner
Re: Heritage Advisory Committee Awards Program
Moved by Lynn McKenzie
Seconded by Andries Godschalk
THAT it be recommended to Council that the Heritage Advisory Committee
members review the list of names of possible nominees for the Heritage
Advisory Committee Awards Program; and
THAT staff be requested to verify whether any of the potential nominees
have won previous Heritage Advisory Committee Awards; and
THAT item 5 be deferred to the next Heritage Advisory Committee
meeting.
CARRIED
INFORMATION ITEMS .
6. Memorandum from the Community Planner
Re: Heritage Incentive Programs
7. Verbal Update from Director of Planning and Development
Re: Aurora GO Station
8. Verbal Update from Director of Planning and Development
90-M
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM # 3-10
Heritage Advisory Committee Record No. 09-02
Thursday, February 5, 2009
Page 6 of 6
Re: Ontario Heritage Trust Awards
9. Article from Edifice Magazine Featuring Aurora
Winning the Prince of Wales Award
10. Article from the February 2009 issue of Municipal World
Featuring Aurora Winning the Prince of Wales Award
11. Front Page Article from CHO NEWS Featuring the Town of Aurora
13. Heritage Markham Committee Meeting Minutes
Wednesday, January 14, 2009
(ADDED ITEM)
Moved by Jaqueline Stuart Seconded by Bill Newman
THAT items 6, 7, 8, 9, 10, 11 and 13 be received for information.
CARRIED
NEW BUSINESS
None
ADJOURNMENT.
Moved by. Bill Newman
THAT the meeting be adjourned at 9:25 p.m.
CARRIED
Councillor Bob McRoberts, Acting Chair
Heritage Advisory Committee
-47-
GENERAL COMMITTEE - FEBRUARY 17, 2009 ITEM # 4-
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. EAC09-02
SUBJECT: Environmental Advisory Committee
Recommendation Summary from February 5, 2009
FROM: Environmental Advisory Committee
DATE: February 17, 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
Environmental Advisory Committee Meeting
Record No. 09-01, dated Thursday, January 8, 2009
THAT the meeting Record No. 09-01 dated January 8, 2009 be adopted.
DELEGATIONS
(a) Mr. Jim Kyle, Manager of Policy Planning
Re: Growth Management
THAT the delegation from Mr. Jim Kyle, Manager of Policy Planning regarding growth
management be received for information; and
THAT it be recommended to Council that an Ad Hoc group of the Environmental Advisory
Committee be formed to look into sustainable environmental policies within Town of Aurora
developments.
(b) Mr. Jeffrey Harti, Windfall Ecology Centre
Re: Green Energy Act
THAT the delegation from Mr. Jeffrey Harti, Windfall Ecology Centre regarding the Green
Energy Act be received for information.
MATTERS FOR CONSIDERATION
1, Environmental Advisory Committee
Pending List Priority Projects
THAT it be recommended to Council that Pending List Priority Projects be revised based
on the Committee's input and provide the revision to Committee when available.
-48-
GENERAL COMMITTEE - FEBRUARY 175 2009
ITEM # 4-2
February 17, 2009 - 2 - Report -No. EAC09-02
INFORMATIONAL ITEMS
2. Correspondence from Gordon Barnes
Re: Town of Aurora Long Range Plan —
Places to Grow "the Growth Plan"
THAT the correspondence from Gordon Barnes regarding Town of Aurora Long Range
Plan — Places to Grow — "the Growth Plan" be received for information.
3. Correspondence from Gordon Barnes
Re: Towards a Better Aurora?
THAT the correspondence from Gordon Barnes regarding "Towards a Better Aurora" be
received for information.
4. Windfall Ecology Festival Invite
THAT the Windfall Ecology Festival invite be received for information.
5. Aboretum News —Winter Issue
THAT the Aboretum News — Winter Issue be received for information.
6. Environmental Advisory Committee Pending List Updates
THAT the Environmental Advisory Committee Pending List Updates be received for
information.
7. Lake Simcoe Protection Plan Public Open House Workshops
THAT Richard Wizemann e-mail the dates for the Lake Simcoe Protection Plan Public
Open House Workshops to Committee members. .
8. Earth Hour 2009
THAT it be recommended to Council that the Town of Aurora participate in Earth Hour
2009 on March 28, 2009 from 8:30 p.m. — 9:30 p.m. and take whatever measures
necessary to register for this .event with the World Wildlife Fund and to produce
communications to advertise and promote the event to both Town of Aurora residents and
the Aurora Chamber of Commerce; and
THAT it be recommended to Council that the Town of Aurora, through Mayor Phyllis
Morris, issue a challenge at the Region of York Council meeting to all other York Region
municipalities to participate in this event.
-49-
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM #
February 17, 2009 - 3 -
ATTACHMENTS
Report No. EAC09-02
Attachment #1 - Environmental Advisory Committee Minutes of February 5, 2009
Prepared by: Carol Clark, Council/Committee Secretary Ext. 4227
Carol Clark
Council/Committee Secretary
On behalf of the Environmental Advisory Committee
-50-
GENERAL COMMITTEE - FEBRUARY 17, 2009
STEM # 4-4
AumoRA
COMMITTEE MINUTES
MEETING NO. 09-02
Committee: Environmental Advisory Committee
Date: Thursday, February 5, 2009
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Peter Piersol, Chair, Councillor Evelina MacEachern, Vice -
Chair; Mayor Morris, ex-officio (arrived 8:35 p.m.), Councillor
Wendy Gaertner, Councillor John Gallo, Gordon Barnes,
Robert Cook, David Tomlinson, Susan Walmer and Richard
Wizemann
Other Attendees: Brent Kopperson, Windfall Ecology Centre, Christina Nagy -
Oh, Manager of Environmental Initiatives, Elma Stevenson,
Committee Secretary
The Chair called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor Gallo
Seconded by Susan Walmer
THAT the agenda as circulated by the Corporate Services Department be
approved with the following additions:
➢ Delegation (b) — Mr. Jeffrey Hard, Windfall Ecology Centre, Green
Energy Act
q Added Item 8 — Earth Hour 2009
CARRIED
-51.
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM #
Environmental Advisory Committee Record No. 09-02
Thursday, February 5, 200.9
Page 2 of 6
ADOPTION OF MINUTES
Environmental Advisory Committee Meeting
Record No. 09-01, dated Thursday, January 8, 2009
Moved by Councillor Gaertner
Seconded) by Gordon Barnes
THAT the meeting Record No, 09-01 dated January 8, 2009 be adopted.
CARRIED
DELEGATIONS
(a) Mr. Jim Kyle, Manager of Policy Planning.
Re: Growth Management
Mr. Jim Kyle, Manager of Policy Planning led a discussion and questionlanswer
period with respect to growth management in the Town of Aurora. The following
issues were discussed: the Region of York Planning for Tomorrow "Towards a
Sustainable Region" initiative; Town of Aurora involvement on a number of York
Region Committees related to growth management; the Town of Aurora Yonge
Wellington Corridor Study; the 2C lands development plans for the North East
corner of Aurora; Planning Act issues relating to sustained development and
intensification issues.
Moved by David Tomlinson
Seconded by Susan Walmer
THAT the delegation from Mr. Jim Kyle,. Manager of Policy Planning
regarding growth management be. received; and
THAT a Working Group of the Environmental Advisory Committee be
formed to look into sustainable environmental policies within Town of
Aurora developments.
CARRIED
- 52 -
GEfflERAL COMMITTEE - FEBRUARY 17, 2009
ITEM #
Environmental Advisory Committee Record No. 09-02
Thursday, February 5, 2009
Page 3 of 6
(b) Mr. Jeffrey Harti; Windfall Ecology Centre
Re: Green Energy Act
Mr. Jeffrey Harti, Windfall Ecology Centre made a presentation regarding the
Green Energy Act for Ontario and the objectives of the Act to make Ontario a
global leader in the development of renewable energy, clean distributed energy
and conservation as well as creating thousands of jobs, economic prosperity and
energy security and protecting the climate. The Committee was informed that it
is expected that the Act will be introduced for first reading on February 17 or 18,
2009 and that an analysis of the Act will be prepared by the Ontario Green
Energy Act Alliance immediately thereafter.
Moved by Councillor MacEachern Seconded by Richard Wixemann
THAT the. delegation from Mr. Jeffrey Harti, Windfall Ecology Centre
regarding the Green Energy Act be received.
CARRIED
MATTERS ARISING FROM PREVIOUS MINUTE$
None
MATTERS FOR CONSIDERATION
1. Environmental Advisory Committee
Pending List Priority Projects
Moved by Councillor MacEachern Seconded by Richard Wizemann
THAT the Pending List Priority Projects be revised based on the Committee's
input and provide the revision to Committee when available.
CARRIED
-53-
GENERAL COMMITTEE - FEBRUARY 97, 2009
ITEM # 4-7
Environmental Advisory Committee Record No. 09-02
Thursday, February 5, 2009
Page 4 of 6
INFORMATIONAL ITEMS
2. Correspondence from Gordon Barnes
Re: Town of Aurora Long Range Plan —
Places to Grow — "the Growth Plan"
Moved by Susan Walmer
Seconded by Robert Cook
THAT the correspondence from Gordon Barnes regarding Town of Aurora
Long Range Plan — Places to Grow — "the Growth Plan be received for
information.
CARRIED
3. Correspondence from Gordon Barnes
Re: Towards.a Better Aurora?
Moved by Susan Walmer Seconded by Robert Cook
THAT the correspondence from Gordon Barnes regarding "Towards a
Better Aurora" be received for information.
CARRIED
4. Windfall Ecology Festival Invite
Moved by Councillor Gallo Seconded by David Tomlinson
THAT the Windfall Ecology Festival invite be received for information
5. Aboretum News — Winter Issue
Moved by Susan Walmer
CARRIED
Seconded by Richard Wizemann
THAT the Arboretum News — Winter Issue be received for information.
CARRIED
-54-
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM #
Environmental Advisory Committee Record No. 09-02
Thursday, February 5, 2009
Page 5 of S
Gi
ri
R;
Moved by David Tomlinson Seconded by Roberf Cook
THAT the meeting be extended past 9:00 p.m.
CARRIED
Environmental Advisory Committee Pending List Updates
Moved by Councillor Gaertner
Seconded by Councillor Gallo
THAT the Environmental Advisory Committee Pending List Updates be
received for information.
CARRIED
Lake Simcoe Protection Plan — Public Open House Workshops
Moved by Susan Walmer
Seconded by Councillor MacEachern
THAT Richard Wizemann e-mail the dates for the Lake Simcoe Protection
Plan Public Open House Workshops to Committee members.
Earth Hour 2009
Moved by Susan Walmer
CARRIED
Seconded by Councillor MacEachern
THAT the Town of Aurora participate in Earth Hour 2009 on March 28,
2009 from 8:30 p.m. — 9:30 p.m. and take whatever measures necessary
to register for this event with the World Wildlife Fund and to produce
communications to advertise and promote the event to both Town of
Aurora residents and the Aurora Chamber of Commerce; and
THAT the Town of Aurora, through Mayor Phyllis Morris, issue a challenge
at the Region of York Council meeting to all other York Region
municipalities to participate in this event.
CARRIED
- 55 -
GENERAL COMMITTEE - FEBRUARY 17, Zoos ITEM #
Environmental Advisory Committee Record No. 09-02
Thursday, February 5, 2009
Page 6 of 6
NEW BUSINESS
Chair Peter Piersol advised that the EAC website received a communication from
MidPoint International Inc. of Aurora advising that they have volunteers available to
participate in environmental events. Christina Nagy -Oh will follow up regarding this
matter.
Gordon Barnes distributed flyers for distribution regarding the forthcoming seminar
entitled "Weathering the Future: Climate change is real, so what should we do?" being
held Sunday, February 22, 2009 at the Town of Aurora Seniors Centre from 1:00 — 4:00
p. M.
Robert Cook advised thathe has submitted his resignation to EAC. The Committee
thanked Robert for his active involvement with EAC initiatives over the last five years.
The Committee held a discussion with respect to the EAC membership number and the.
possibility of reducing the number of its members in view of the recent resignations of
Carol Cooper, Catherine Marshall and Robert Cook.
ADJOURNMENT
Moved by Robert Cook
THAT themeeting be adjourned at 9:45 p.m.
Peter Piersol, Chair
Environmental Advisory Committee
CARRIED
-56-
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM # 5-1
TOWN OF AURORA
AURORA. GENERAL COMMITTEE REPORT No.BA09-002
SUBJECT: Four -Sided Pool Enclosure
FROM: Techa van Leeuwen, Director of Building Administration
DATE: February 17, 2069
RECOMMENDATIONS
THAT Council receive Report No. BA09-002 as information.
BACKGROUND
On September 18, 2008 the Council of The Regional Municipality of York adopted a
report on four-sided pool enclosures recommending,
That the Medical Officer of Health circulates the report to the area municipality and
that the letter contains additional clarification and explanation to assist the area
municipalities with their review.
The letter from the Region and the report is attached for information.
COMMENTS
In 2005 The Town of Aurora passed Bylaw No. 4753-05.P prescribing the height and
description of fences within the Town including provisions for erection and
maintenance standards of pool enclosure fencing.
The requirements for pool enclosure fencing are cited in Part 3 of the bylaw and
contain the following safety provisions;
• All pools and pool enclosures require a permit from the Town
• Pools by definition include above grade pools, hot tubs and whirlpools
• Pools under construction require temporary fencing
• Water is not permitted to be placed in a pool until the pool enclosure has
been inspected and accepted by the Town
• All pool enclosures shall be designed so that they do not facilitate climbing
• All gates must be equipped with a self locking latching device
• Windows opening into the area enclosed must be secured and latched
- 57 -
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM # 5-2
February 17, 2009 - 2 - Report No. BA09-002
• Where a building forms part of the pool enclosure all door entrances
into the pool shall be equipped with a dead bolt, chain latch or other
mechanism located a minimum of 5 feet above the floor.
Swimming pools are also regulated by the Town of Aurora Zoning Bylaw. The
Zoning bylaw requires minimum setbacks from the lot lines to the pool and also
requires a minimum 1.2 metre (4 ft) setback from the waters edge to any pool
enclosure or building. Prior to issuance of a pool enclosure permit Building staff
review drawings to ensure compliance with both the Fence Bylaw and the
Zoning Bylaw.
Additional swimming pool restrictions are placed on some- lots in the newer
subdivisions where retaining walls have been constructed along the lot lines
and restrictive covenants are registered on title restricting the construction of
pools within certain limits of the retaining walls. These restrictions and limits are
specified by the design engineer for the retaining wall and are documented in
the subdivision agreements.
The region is requesting each municipality review their bylaws with the
objective of adopting safer pool enclosure regulations. If Council directs staff to
come forward with an amending bylaw requiring four-sided pool enclosures for
all pools it may limit a homeowner's ability to enjoy a swimming pool in their
rear or side yard. With intensification building lots have become smaller and in
combination with construction limits for retaining walls and setbacks
requirements, a four sided pool enclosure could result in a fence being
constructed immediately outside or in very close proximity to the rear/side patio
door.
Public safety is a priority and Building Administration has taken steps to ensure
pool construction occurs in a safe manner by;
• Preparing information packages for homeowners containing bylaw
requirements and drawings for pool enclosures
• 'Performing pre -construction inspections to review requirements
• Handing out with every pool enclosure permit a DVD on backyard pool
safety entitled "Within Arms' Reach"
• Responding immediately to concerns/complaints on pool construction
• Inspecting all aspects of the regulations including the requirements for a
dead bolt in the dwelling
• Reminding pool companies in the early spring of the Town's pool
enclosure bylaw requirements
58 -
GENERAL COMMITTEE - FEBRUARY 17, 2009
J7%EM # 5-3
February 17, 2009 - 3 - Report No. BA09-002
Staff has consulted with other municipalities in York Region. East Gwillimbury is the only
municipality in York Region to date to pass, a bylaw requiring four-sided pool enclosures.
ALTERNATIVES TO THE RECOMMENDATIONS
1. Council direct staff to come forward with an amendment to the fence bylaw
requiring four sided pool enclosures. Council should be aware that an amendment to
the bylaw would not apply to existing lawfully erected pool enclosures. Building
Administration has issued over 1800 permits for pools since 1972.
FINANCIAL IMPLICATIONS
IT
CONCLUSIONS
Fence Bylaw No. 4753-05 contains a number of safety provisions including securing
doors and windows in the dwelling that open directly onto a pool. The building
inspectors do inspect all provisions of the bylaw and ensure strict compliance.
Enacting a bylaw requiring four sided pool enclosures will limit some homeowner's
ability to enjoy their rear yard.
ATTACHMENTS
Attachment #1 — Letter with attachments from York Region
Attachment #2 — Fence Bylaw No. 4753-05.P
PRE -SUBMISSION REVIEW
Senior Management Team — February 4, 2009
Prepared by. Techa van Leeuwen, Director of Building Administration Ext, 4748
Techa van Leeuwen
Director of Building Administration
i
Neil Garbe
Chief Administrative Officer
-59-
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM # 5-4
February 17, 2009 - 4 - Report No. BA09-002
3 - .Health -Services Department
Public Health. Branch
. `'MAYOR'S d£'FLC.B
CIRCULATHU TO:. .
September 23, 2008 C•A O,
Se
p Dir. Of Adatin.
Aaa.
'Di . OF coCarp. Sery
Dlr: Of'r.eisure Services
r P11y1lis Mo ris _ Dir. qr rlaunina SEP
Town Of Aurora Div Or public world
' •Treasurer
1 Municipal Drive, Box.1000 'Mem6us of Cupticlt. {�AYi3 'u (3FFICE,
0Aurora, ON ..
L4G 6.11 Foe IMF&
Dear Mayor Morris:
Re: Vonr-Sided Pool Fencing Enclosure
On September 18, 2008 the Council of The Regional Municipalityof York aiiopted.a'report on
four-sided pool fencingenclosure from -the Health and Emergency Medical Survice9:Committee .
with the recommendation.that the Medical Officer of Health circulate this: report to the area
municipalities and that the letter contain additional clarification and explanatioli to assist the area
municipalities for their revieW.
Drowning is the second leading cause of injury -related deaths for Canadian children ages 1 to 4
years old, almost half of these occur in adequately fenced backyard swimming; pools. Based on
evidence from a number of systematic reviews, four-sided pool fencing could pl evbnt 7 out of 10
drowning incidents of young children in home swimming pools. Demica Research.conducted a
national survey and found that 81% of.Cauadian parents would approve changing laws to make
four-sided fencing around home swimming pools mandatory.
Currently, all municipalities in the Region require only three -sided fencing. and allow the
residential building to serve as the. fourth sido-We urge municipalities to review their by-laws to
adopt safer pool fencing regulations, using recommendations from, experts in the field such as
Safe Mds Canada, a national injury prevention program of the Toronto Hospital for Sick
Children.
Attached please find a copy of the Council report on the subject matter, sample diagrams of four-
sided pool fencing and a briefing document from Safe Kids Canada. .
Our staff from York Region Public Health Branch are available to provide any consultation and
support in. this matter.
The Regional Munlclpality of York, 17250 Yonge Street, Newmarket, Ontarlo 1.3y 6Z1
Tel: 90S-895-4S11. (905). 630-4444. 1-877-464-YORIC, (909) 882-2081, Fax: 905-895.3166.
Internet: www.york.ca.
Attachment 41 — Letter with attachments from York Region
.8
GENERAL COMMITTEE - FEBRUARY 17, 2009 ITEM #
February 17, 2009 - 5 - Report No BA09-002
-2-
September 23, 2008
Four -Sided Pool Fencing Enclosure
Thank you for your considerataor of this matter.
Sincerely,
Hr. Karim Kurji MBBS, Mgc; MRCGP, FFPHM, FkcpC
Medical, Officer of Health
Attachment 1: Council Report on Fout•Sided Pool Fencing Enclosure
Attachment 2: Pool fencing diagrams from Safe Kids Canada
:Attachment 3: Briefing document on Pool Drowning and the Need for Safer Pool Fencing from Safe Kids Canada ,
-61-
GENERAL COMMITTEE - FEBRUARY 17, 2009
February 17, 2009 - 6 - Report No. BA09-002
Clause. No. 2 in Report No. 6 of the Health and Emergency Medical Services Committee
was adopted, without amendment, by the Council of The Regional Mu-nicipality of York
at its meeting on September 18, 2008,
2
FOUR7SIDED POOL FENCING ENCLOSURE .
The Health and Emergency Medical Services Committee recommends that,
1. Recommendation No. 1 be amended to reflect that the Medical Officer. of
Health..clrcutate this report to.the area municipalities and that the letter
containadditional clarification and explanation to assist the area
municipalities with their review.
Z The -balance of the report, August 25, 2008, from the Commissioner of
Community and. Health Services be adopted.
1. RECOMMENDATION
It is recommended.thati
1. The.Regional.Clerk circulate this report to area municipalities for review to determine
whether their pool fencing bylaws should be amended.
2. PURPOSE
This report provides an overview of the importance of safer pool fencing and
recommends York Reg on municipalities consider adopting safer pool fencing by-laws.
3. BACKGROUND
Drowning is the second leading cause of injury -related death for Canadian
chlkdren ages 1 o.4.years old, almost half of these occur in inadequately
fenced' backyard swimming pools
Unintentional injuries are the leading cause of death for young.Cari4dians. Drowning is
the second leading cause of injury -related death for Canadian children ages 1 to 4 years
old; Canadian Red Cross'Society (2006) reported 368 drownings for this age group in
Canada from 1991 to 2000. Almost half of all drownings occur in inadequately fenced
single -unit home swimming pools. Children ages l to 4 years old account for the highest
percentage ofdrowniags n. backyard pools and hospitalization for near drownings among
all age. groups: Most of these drowning incidents occur when:children. were playing or
walkmg nearwater dtuapg. a m9mentary, lapse in,adult suporvisi9n.
- 62 -
GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM #
February 17, 2009 7- Report No. BA09-002
Clause No, 2- 2
Report No. 6
Health and Emergency Medical Services Committee
Any dreiivnttlg or. near -drowning, ineli]ent is•dAuastattng
The annual costs for drowning for all ages in Canada have been estimated at over U50
million, based on data from Safe Kids Canada and Canadian Red Cross in 2006. There
are also significant indirect costs associated with both drowning and near -drowning..
Some children suffer severe neur6l`ogi-al impaumetut' 'N' 16wing a near -drowning
incident and often require ongoing specialized care. The emotional and financial burden
for the individual: and family can be enormous.
In York Region, the incidents of swimming-pool-related*owning and near drowning are
low. Although the rate of pool drowning' of young childreninCanadsids decreasing and
pool drownings are not numerous in York Region, any drowning or near=drowning
incident is devastating to a family and community from such preventable tragedy.
Adequate preventative measures in a built environment can reduce avoidable child
drowning and near -drowning.
Four-sided pool fencing could prevent 7 out of 10 drowning incidents in
home swimming pools for children under the age of five
A retrospective Australian study found that children (younger than five years) who lived
or visited a house with three -sided fencing were almost twice as likely to drown
compared with children who lived or visited households with four: sided fencing
surrounding their pools. Of the drownings that occurred im four-sided fencing pools, all
were the result of either a pool gate being propped open or a fault with the self-
closing/self-latching mechanism of the pool gate.,
With the introduction of four-sided pool fencing legislation in New Zealand, the
unintentional child drowning incidents declined more.than 50% over a 20-year period.
Evidence from a number of systematic reviews conducted in Canada and the United
States also indicated that four=sided pool fencing is the best strategy for reducing the
drowning risk for young children in home swimming pools, it is estimated that four-sided
pool fencing could prevent 7 out of 10 such drowning incidents.
National survey found 81% of Canadian parents support changing pool
fencing laws
A national survey conducted by Decima Research and Safe Kids Canada; a national
injury prevention program of the hospital for Sick Children, found that 81% of Canadian
parents would approve changing laws to make four-sided fencing around home
swimming pools mandatory;
Safe Kids Canada is a member of Safe Kids Worldwide; a.global :network in 16 countries
around the world dedicated to preventing unintentional injury to children.. Their work is
guided by their National Expert Advisory Committee to ensure evidence -based research
is turned into best practices.
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GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM #
February 17, 2009 - 8 - Report No. BA09-002
Clause No. 2 3
Report No. 6
Health and Emergency Medical Services Committee
4. ANALYSIS AND OPTIONS
Safe Kids Canada recommends four-sided pool fencing for all above and
in ground poolarever a depth of.0.6 metres
Safe Kids Canada has-been advocating for safer pool fencing and legislative
enforcements. It recognizes that although three -sided fencing has been shown to reduce
drowniags due to trespassing, itis not effective in protecting children who live in or are
visiting a home in which they may gain access to the pool directly from the house. It
recommends that pool fencing by-law. should require four-sided fencing at a minimum
height of 1.2 in (4 f), with self -closing and self -latching gate that completely separate the
pool from the house for all types of pools with a depth of over 0.6 m (2 ft), The pool
enclosure should also be constructed of material and design that inhibits. climbing.
The current pool fencing standards in the nine York Region municipalities
do not.meet the- pool`.enelosure safety standards recommended by Safe.
Kids Canada
Current York Region municipal standards specify three -sided fencing and allow the
residential building to serve as the fourth side; Most neighbouring municipalities of the
Region have similar by-laws. Ontario municipalities that have passed a by-Iaw requiring
four-sided pool fencing include Wellington North, Montague, Brockton, North Perth and
Toronto. The public health units of Middlesex -London, Ottawa and Halton Region are.
considering proposals for changes to pool enclosure by-laws in their municipalities to
include four-sided pool fencing.
Municipal governments are well positioned to prevent swimming pool related deaths and
injuries ihrougb passive measures such as enacting four-sided isolation pool fending by-
laws.,
Additional costs to homeowners would_ correlate to the addition of one side of fencing,
estimated at between•$300 to $500..depending on the material, and lengthof fence and not
iholuding, any additional municipal°charges.
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GENERAL COMMITTEE - FEBRUARY 17, 2009
ITEM #
February 17, 2009 - 9. - Report No. BA09-002
Clause No. 2. 4
Report No. 6
Health and Emergency Medical Services Committee >;
York Regl6n Public Health Branch continues its.role through education,:,
media campaigns and policy advocacy
The York Region Public Health Branch is mandated by the i4 htstry of Health and Long
Tenn Care to collaborate with community partners to promote child health and -prevent
unintentional childhood injuries through education, media campaigns as well as policy
advocacy. and development. Public Health staff will continue to promote water safety
practices among York. Region residents and be available:to provide assistance to, ,area.
municipalities in evaluating possible amendments to their current bylaws:in:backyard.
pool fencing.
5.. FINANCIAL IMPLICATIONS
There are no financial implications to the Region in recommending all York Region
municipalities adopt safer pool fencing by-laws. The health promotion and consultation
activities by York Region Public Health staff are components,oftbeir routine
responsibilities and are accommodated within the, ourrdit budget: .
6. LOCAL MUNICIPAL IMPACT
Over the last decade, all York Region area municipalities have passed, laws.requiring the
fencingof private and public pools, This report recommends area municipalities review
and consider amendments.to their current bylaws to adopt safer pool fencing -by-laws.
7.. CONCLUSION
This report outlines the importance of four-sided pool fencing as an effective injury
prevention strategy to reduce and. prevent drowning deaths and near drowning inoidents
in York. Region. Protecting the lives of children should outweigh additional fencing costs
and aesthetic considerations. It is recomanoaded that municipalities consider adopting
safer pool fencing by-laws. York Region's Community and Health Services
Department's Public Health Branch staff -are available to provide consultation and
resources including.draft bylaws.
For more information on this report, please contact Dr. Karim Kurji, Medical Officer of
Health at Ext. 4012.
The Senior Management Group has reviewed this report.
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GENERAL COMMITTEE - FEBRUARY 17,.2009
STEM # 5 10
February 17, 2009 - 10 - Report No. BA09-002
Kris' 'un Safe Kids Week: Drowning.Prevention
(May 28 - June 3, 2007)
APPENDIX -A
Pool Fencing Diagrams
Fencing Layouts
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