AGENDA - General Committee - 20090113GENERAL COMMITTEE
AGENDA
NO.09-01
TUESDAY, JANUARY 13, 2009
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
January 8, 2009
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 09-01
Tuesday, January 13, 2009
7:00 p.m.
Council Chambers
Councillor Gallo in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
Ill ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 08-39
Tuesday, December 2, 2008
RECOMMENDED:
Pg• 1
THAT the General Committee Meeting minutes 08-39, dated December 2,
2008 be adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee Meeting No. 09-01
Tuesday, January 13, 2009
Page 2 of 8
VI DELEGATIONS
None
V11 PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
X CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session to consider:
1. advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; and
2. personal matters about an identifiable individual, including
municipal or local board employees; and
XI ADJOURNMENT
General Committee Meeting No. 09-01
Tuesday, January 13, 2009
Page 3 of 8
AGENDA ITEMS
1. LSAC08-10 — Leisure Services Advisory Committee Meeting pg. 7
Minutes — November 27, 2008
RECOMMENDED:
THAT the Leisure Services Advisory Committee Meeting minutes from the
November 27, 2008 meeting be received and the recommendations
contained therein be approved.
2. EAC08-10 — Environmental Advisory Committee Meeting Minutes pg. 16
December 4, 2008
RECOMMENDED:
THAT the Environmental Advisory Committee Meeting minutes from the
December 4, 2008 meeting be received and the recommendations
contained therein be approved.
3. EDAC08-10 —Economic Development Advisory Committee Meeting pg. 27
Minutes - December 11, 2008
RECOMMENDED:
THAT the Economic Development Advisory Committee Meeting minutes
from the December 11, 2008 meeting be received and the
recommendations contained therein be approved.
4. FS09-001 — Investing in Ontario Funding pg. 34
RECOMMENDED:
THAT funds received from the Investing in Ontario Act be transferred to
the Municipal Infrastructure Investment Obligatory Reserve Fund and
refer decision to the 2009 Capital Budget process.
General Committee Meeting No. 09-01
Tuesday, January 13, 2009
Page 4 of 8
5. FS09-002 — Temporary Borrowing By-law pg. 36
RECOMMENDED:
THAT the Mayor and the Director of Finance/Treasurer be authorized to
borrow from time to time until the property taxes -are collected, such sums
as the Council considers necessary to meet the current expenditures of
the Corporation for the year in accordance with the Section 407 of the
Municipal Act, 2001, S.O. 2001 c. 25 as amended; and
THAT, except with the approval of the Ontario Municipal Board (OMB), the
total amount borrowed at any one time plus outstanding amounts of
principal borrowed and accrued interest shall not exceed,
a) From January 1 to September 30 in the year, 50 per cent of the
total estimated revenues of the municipality as set out in the budget
adopted for the year; and
b) From October 1 to December 31 in the year, 25 per cent of the total
estimated revenues for the municipality as set out in the budget
adopted for the year; and
THAT By-law 4986-08.F be repealed; and
THAT Council enact By-law 5098-09.1' authorizing temporary borrowing
by the Corporation pending the receipt of municipal revenues pursuant to
Section 407 of the, Municipal Act, 2001, S.O. 2001 c. 25 as amended.
6. FS09-003 - 2009 Interim Property Tax Rates pg. 41
RECOMMENDED:
THAT Council for the Corporation of the Town of Aurora authorize a 2009
Interim Property Tax Levy on all rateable real property which has been
assessed according to the assessment roll returned December 9, 2008 by
the Municipal Property Assessment Corporation (MPAC) for the taxation
year 2009; and.
THAT the 2009 Interim Property Tax Levy be set as legislated at 50% of
the total 2008 property taxes levied on each property; and
THAT the 2009 Interim Property Tax Rates will be equivalent to 50% of
the 2008 Final Property Tax Rates as listed in Appendix "A" of this report
and levied on the Current Value Assessment (CVA) as returned by MPAC
for the taxation year 2009; and
General Committee Meeting No. 09-01
Tuesday, January 13, 2009
Page 5 of 8
THAT the 2009 Interim Property Tax Levy be due in two relatively equal
installments on Monday, February 23, 2009 and Friday, April 24, 2009;
and
THAT the Director of Finance/Treasurer be authorized to amend in whole
or in part any billing in order,to comply with any Provincial Legislation
which may be introduced or passed by the Province of Ontario prior to or
after the issuance of the 2009 Interim Property Tax Bills; and
THAT By-law 5100-091 be enacted at the Council meeting scheduled for
January 20, 2009.
7. PW09-001 — Construction of Sidewalk on Old Yonge Street pg. 49
RECOMMENDED:
THAT the sidewalk construction project on the east side of Old Yonge
Street be approved as identified in report PW09-001.
8. PW09-003 — Acceptance of Municipal Services pg. 55
Bayview Wellington North Subdivision — Phase II
Registered Plan 65M-3573
RECOMMENDED:
THAT Council accept the municipal services contained within Registered
Plan 65M-3573 being Phase II of the Bayview Wellington North
Subdivision as detailed in report PW09-003; and
THAT Council enact By-law 5099-09.D for the assumption of the subject
municipal services; and
THAT the Director of Public Works be authorized to issue a Certificate of
Acceptance of Public Works for said lands as required under Section 3.12
of the Subdivision Agreement; and
THAT the Treasurer be directed to release the municipal servicing
securities held in relation to the Bayview Wellington North Subdivision
Phase II.
General Committee Meeting No. 09-01
Tuesday, January 13, 2009
Page 6 of 8
9. PW09-005 — Award of Tender PW2008-80 for Emergency Repair pg. 60
to the Water and Sewer Distribution System and the
Installation of Water and Sewer Service Connections
RECOMMENDED:
THAT Tender PW2008-80 — for the Supply of all Labour, Material and
Equipment Necessary for Emergency Repairs to the Town's Water
Distribution and Sewer System and the Installation of Water and Sewer
Service Connections, be awarded to VM DiMonte Construction Ltd. at its
tendered price of $322,020.00 (exclusive of GST) per year with the option
to renew for a.further two one-year periods; and
THAT Council authorize the Mayor and Town Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder for
emergency repairs and service connections; and
THAT By-law 4988-085 Schedule "E" be amended to reflect the newly
introduced Flat Rate Water and Sewer Service Connection Fees.
10. PL09-002 - Official Plan & Zoning By-law Amendment Applications pg. 66
WED Investments Ltd. (Kaitlin Group)
Lots 123, 124, 125, 127 and Part of 122
Plan 246, 15277, 15283, & 15291 Yonge Street and
10, 12 & 14 Centre Street
Files D09-03-97, D14-16-97 and Related File D11-01-07
RECOMMENDED:
THAT Council receive as information the following overview of Official
Plan and Zoning By-law Amendment Application Files D09-03-97 and
D14-16-97, WED Investments Ltd. (Kaitlin Group) to be scheduled for a
Public Meeting on February 25, 2009.
11. PL09-003 - Request for Street Names pg. 77
Genview Development Corporation (Polsinelli)
14575 Bayview Avenue, Part of Lot 16
Concession 2
File D12-01-1A
RECOMMENDED:
THAT the following street names be approved for the proposed public
roads within approved Draft Plan of Subdivision D12-01-1A, Genview
Development Corporation (Polsinelli):
General Committee Meeting No. 09-01
Tuesday, January 13, 2009
Page 7 of 8
STREET "A" - Vines Place
STREET "B" — Rickard Street
12. PL09-007 - Draft Plan of Condominium Application pg. 81
Aurora Heights Development Inc.
15450 Yonge Street, Aurora
File D07-02-08
RECOMMENDED:
THAT the proposed Draft Plan of Standard Condominium D07-02-08 be
approved by the Town of Aurora, subject to Conditions of Approval
attached as Appendix "A" being fulfilled prior to final approval; and
THAT the Mayor and Clerk be authorized to execute a Condominium
Agreement between The Corporation of the Town of Aurora and Aurora
Heights Development Inc.
13. LS09-001 - Facility Advertising Agreement pg. 93
RECOMMENDED:
THAT Mayor and Council receive the report; and
THAT the sales of rinkboard and wall and lobby signage advertising be
provided internally by Leisure Services staff; and
THAT ,Mayor and Council endorse the newly developed facility advertising
agreement; and
THAT Mayor and Council authorize staff to implement the facility
advertising agreement, effective immediately.
14. PW09-004 — Purchase Order Amendments
RECOMMENDED:
pg. 102
THAT Council approve the purchase order amendments of the identified
suppliers and service providers listed in report PW09-004, as follows:
General Committee Meeting No. 09-01
Tuesday, January 13, 2009
Page 8 of 8
15
SUPPLIER
P/O No.
INITIAL
AMMENDED
AMOUNT
TOTAL
Wamco
2008-80000-27
$100,000
$150,000
Municipal
Liqui-Force
B.P.O. - 6251
$269,000
$305,000
FS09-004 - 2009 Fees and Charges By-law
RECOMMENDED:
pg. 105
THAT the 2009 Fees and Service Charges for applications, permits, the
sale of Town publications and to prescribe service charges for
administrative matters as itemized on the attached schedules be
approved:
Schedule A
Administration/Legal Services Division
Schedule B
Building Administration Department
Schedule C
Corporate Services Department
Schedule D
Planning Department and Committee of Adjustment
Schedule E
Public Works Department
Schedule F
Financial Services Department; and
THAT By-law 5101-091 be enacted at the February 10, 2009 Council
meeting and the appropriate notice be given as prescribed in the Notice
By-law.
16. Correspondence from the Association of Municipalities of pg. 116
Ontario
Re: Waste Diversion Act and Blue Box Program Plan Review
RECOMMENDED:
THAT General Committee provide direction on this matter.
GENERAL COMMITTEE - JANUARY 13, 2009 GC 08-39 Minutes - 1
AumoxA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-39
Council Chambers
Aurora Town Hall
Tuesday, December2, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Buck in the Chair; Mayor Morris,
Councillors Gaertner, Gallo, Granger, MacEachem,
McRoberts and Wilson (arrived at 7:13 p.m.)
MEMBERS ABSENT Councillor Collins-Mrakas was absent
OTHER ATTENDEES Director of Corporate Serviceslrown Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Director of Public, Works, Director of
Financial Services/Treasurer and CouncillCommittee
Secretary
Councillor Buck called the meeting to order at 7:02 p.m.
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
ll APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additions and deletions be approved:
➢ New Delegation a — Representative from AECOM
Re: New Item 12 — PW08-128 — Stirling Cook Aurora Inca
➢ New Item 12 — PW08-128 - Release for Registration of Vacant
Land Condominium
Stirling Cook Aurora Inc.
Part of Lot 17, 18, 19 and 20, Registered Plan 166
North of Bloomington Road, east of Yonge Street
File D07-02-06
➢ Withdrawal - Item 2 — EAC08-09 — Environmental Advisory
Committee Meeting Minutes
November 6, 2008
previously approved at November 25, 2008 Council meeting
08-30
-1-
GENERAL COMMITTEE - JANUARY 13, 2009 GC 08-39 Minutes - 2
➢ Added Item - CLOSED SESSION
- Advice pertaining to a property matter that is subject to solicitor -
client privilege
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 08-38, November 18, 2D08
General Committee recommends:
THAT the General Committee Meeting minutes 08-38 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 6, 7, 8, 9, 10 and 12 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. HAC08-07 — Heritage Advisory Committee Meeting Minutes
November 3, 2008
THAT the Heritage Advisory Committee Meeting minutes from the
November 3, 2008 meeting be received and the recommendations
contained therein be approved.
2. EAC08-09 — Environmental Advisory Committee Meeting Minutes.
November 6, 2008
WITHDRAWN FROM THE AGENDA
3. EDAC08-09 — Economic Development Advisory Committee Meeting Minutes
November 13, 2008
THAT the Economic Development Advisory Committee Meeting minutes
from the November 13, 2008 meeting be received and the
recommendations contained therein be approved.
4. TSAC08-07 —Traffic Safety Advisory Committee Meeting Minutes
November 19, 2008
THAT the Traffic Safety Advisory Committee Meeting minutes from the
November 19, 2008 meeting be received and the recommendations
contained therein be approved.
-2-
GENERAL COMMITTEE - JANUARY 13, 2009
GC 08-39 Minutes - 3
S. PL08-122 —Application for Site Plan Approval
Sazeh Construction Inc.
158 Don Hillock Drive
File D11-07-08
THAT, subject to any issues or comments raised by Council, Site Plan
Application Dll-07-08 be approved to permit the construction of a 2
storey, 3,608m2 (38,837 ftz) multi -unit industrial building; and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement.
11. Memorandum from the Economic Development Officer and the
Marketing/Communications Co-ordinator
Re: Proposed Budget for Prince of Wales Communications and Marketing
Strategy
THAT the memorandum regarding the proposed budget for the Prince of
Wales Communications and Marketing Strategy be received for information.
AIT"r kwo
VI DELEGATIONS
a) Representative from AECOM
Re: New Item 12 — PL08.128 —Release for Registration of Vacant
Land Condominium
Stirling Cook Aurora Inc.
(Added Item)
The delegate was not in attendance.
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 12 be brought forward for discussion.
CARRIED
12. PL08-128 - Release for Registration of Vacant Land Condominium
Stirling Cook Aurora Inc.
Part of Lot 17, 18, 19 and 20, Registered Plan 166
North of Bloomington Road, east of Yonge Street
File D07-02-06 .
(Added Item)
General Committee recommends:
'THAT the Mayor and Clerk be authorized to execute a Vacant Land
Condominium Agreement between The Corporation of the Town of Aurora
and Stirling Cock Aurora Inc. in accordance with the approved draft plan
of condominium conditions dated November 27, 2007, and subject to the
provision of financial payments and securities as set out on Schedules "K"
and `U of the Agreement substantially in the form attached.
CARRIED
-3-
GENERAL COMMITTEE - JANUARY 13, 2009
GC 08-39 Minutes - 4
6. PL06-123 — Application for Zoning Amendment and
Site Plan Approval
6768148 Canada Limited
219 Old Yonge Street
File D11-12-08
General Committee recommends:
THAT, subject to any issues or comments raised by Council, Site Plan
Application D11-12-08 be approved for the conversion of the existing
residential dwelling for business and professional offices excluding
medical uses; and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement; and
THAT Council allocate one (1) unit of servicing allocation for the
residential use, and
THAT Implementing Zoning By-law 5093-08.D be enacted to rezone the
subject lands from 'Row Dwelling Residential Holding Exception Zone (H)
(R6-52)" to "Special Mixed Density Residential (R5-33) Exception Zone' to
permit a residential dwelling, and business and professional offices,
excluding medical uses; and
THAT staff be directed to work with the applicant regarding new
plantings along the south side of the property, bordering the town
homes on Tara Hill Circle -
CARRIED
7. PL08-127 - Application for Site Plan Approval
RT Properties Inc.
67 Industrial Parkway North
File D11.18-08
General Committee recommends:
THAT report PL08-127 be received for information; and
THAT, subject to any issues or comments raised by Council, Site Plan
application D11-18.08 be approved to permit the construction of a 2
storey, 1,900m2 (20,451ftZ) multi -unit industrial building; and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement between the Town and RT Properties Inc.
CARRIED
8. PL08-129 — Application for Site Plan Approval
Monopoli Holdings Inc.
144 Wellington Street East
File D11-15-08
General Committee recommends:
THAT, subject to any issues or comments raised by Council, Site Plan
Application Dll-15-08 be approved to permit the conversion of the
existing residential dwelling for business and professional office uses
(excluding medical), retail uses, and a residential use as additional
permitted uses; and
-4-
GENERAL COMMITTEE - JANUARY 13, 2009 GC 08-39 Minutes - 5
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement.
CARRIED
General Committee recommends:
THAT item 10 be brought forward for discussion.
10. PL08-118 —Application for Site Plan Approval
Region of York Police, Investigative Services and Support
Services Facility
Lots 15, 16 & 17, Plan 65M-3974 and Pt. Lot 19, Conc. 3 EYS
Southwest Corner Don Hillock Drive and Goulding Avenue
File D11.14-08
General Committee recommends:
THAT, subject to any issues or comments raised by Council, the Site Plan
Application submitted by the Region of York Police Investigative Services
and Support Services Facility, File; D11-14-08, to permit the construction
of a four (4) storey 22,690m2 office building and three (3) storey
15,630m2 garage on the total 3.03 ha parcel, be approved, and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement; and
THAT, prior to the execution of the Site Plan Agreement, Council shall
have approved a request from the Region of York to the Town of Aurora
to grant an easement and/or encroachment agreement to allow the
construction of a road and a temporary turning circle at the southerly
terminus of Goulding Avenue; and
THAT the preparation and registration of the temporary
easement/encroachment agreement documents and road construction
works occur at no cost to the Town.
CARRIED
9. CS08-043— Council Pending List
General Committee recommends:
THAT item FS9 (Rev 7) on page 9 of the report be amended to reflect
that the report will be forthcoming in mid -January, 2009.
CARRIED
General Committee recommends:
THAT item LS3 (Rev 9) on page 18 of the report be deleted.
lys\:adli��1
General Committee recommends:
THAT item NB29 on page 1 of the report be deleted.
CARRIED_
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GENERAL COMMITTEE - JANUARY 13, 2009 GC 08-39 Minutes - 6
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
Councillor Gallo requested an update pertaining to re -planting of the boulevard
trees around the Town, to which the Director of Leisure Services replied that he
will provide a memo to advise Council as to whether this has been completed.
Councillor McRoberts advised that he prefers the header of the agenda to reflect
item numbers and corresponding pages within the item, which was not provided
for,this agenda due to technical issues with the software.
Councillor Wilson provided a Notice of Motion pertaining to the Aurora Food
Bank.
Councillor Granger requested an update pertaining to Spirit Aurora and
sponsorship for the Stronach Aurora Recreation Complex, to which the Director
of Leisure Services responded that he would provide an update to General
Committee in January, 2009.
Councillor MacEachem inquired whether the project regarding spraying of certain
trees prior to freezing temperatures had been completed, to which the Director of
Leisure Services responded that it had been.
Councillor MacEachern requested information pertaining to the
industrial/residential/commercial ratio, to which the Director of Financial Services
responded that he would provide a report.
Councillor Buck requested information reflecting which areas within the Town
would perpetually remain green space.
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
- A personal matter about an identifiable individual, including
municipal or local board, employee; and
Advice pertaining to a property matter that is subject to solicitor -
client privilege
CARRIED
XI ADJOURNMENT
General. Committee recommends:
THAT the meeting be adjourned at 8:43 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-39 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, DECEMBER
9, 2008, WITH THE EXCEPTION OF ITEM 11 WHICH WAS DISCUSSED AND
APPROVED AS AMENDED.
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
-6-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM# 1-1
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. LSAC08-10
SUBJECT: Leisure Services Advisory Committee - Recommendation Summary
from November 27, 2008
FROM: Leisure Services Advisory Committee
DATE: January 13, 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
THAT the Leisure Services Advisory Committee Minutes No. 08-09 dated October 16,
2008 be adopted..
1. Memorandum from the Manager of Legislative Services —
Yonge and Wellington Corridor Study Steering Committee
THAT it be recommended to Council that Michael Levesque be appointed to the Yonge
and Wellington Corridor Study Steering Committee.
2. LS08-051 — Pricing Policy Draft Report
THAT it be recommended to Council that the Pricing Policy for Recreational Services
include a section entitled the "Town's Responsibility and Accountability to the Users"; and
THAT the Policy include a statement that increased direct and indirect costs must be
reported through the Leisure Services Advisory Committee on a yearly basis.
THAT it be recommended to Council that the presentation by Ms Amy Shepherd,
Associate, IBI Group regarding the Town of Aurora Pricing Policy be received; and
THAT it be recommended to Council that Ms Shepherd be requested to make revisions to
the Draft Pricing Policy based on input received from the Leisure Services Advisory
Committee; and
THAT it be recommended to Council that Ms Shepherd present the revised Draft Pricing
Policy to Council at a public meeting to be held on Thursday, December 11, 2008 at 7:00
p.m.
-7-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM #
January 13, 2009 - 2 - Report No. LSAC08-10
3. LS08-052 — Parks and Recreation Master Plan
THAT it be recommended to Council thatthe Leisure Services Advisory Committee (LSAC)
receive the final (Parks and Recreation Master Plan) Needs Assessment Discussion
Paper; and
THAT it be recommended to Council that the draft Parks and Recreation Master Plan be
based on this Needs Analysis; and
THAT it be recommended to Council that the draft Parks and Recreation Master Plan be
presented to the Leisure Services Advisory Committee at a public meeting to be held on
Thursday, December 11, 2008 at 7:00 p.m.
4. Leisure Services Advisory Committee Pending List
THAT it be recommended to Council that the Leisure Services Advisory Committee
Pending List be received for information.
5. 2009 Council and Committee Meeting Calendar
THAT'it be recommended to Council that the 2009 Council and Committee Meeting
Calendar be received for information.
6. Canada Day Parade Sub -Committee Minutes — October 21, 2008
THAT it be recommended to Council that the October 21, 2008 Canada Day Parade Sub -
Committee Minutes be referred to the Director of Leisure Services for a report to the
January 22, 2009 LSAC Meeting; and
THAT it be recommended to Council that Ms Sher St. Kitts be invited to attend the LSAC
meeting when this issue is considered.
7. Applications to the Canada Day Parade Sub -Committee
THAT it be recommended to Council that Linda Stephens -Sander be appointed to the
Canada Day Parade Sub -Committee.
19:-m
GENERAL COMMITTEE - JANUARY 135 2009
ITEM # 1-3
January 13, 2009 - 3 - Report No. LSAC08-10
ATTACHMENTS
Attachment #1 — Leisure Services Advisory Committee Minutes of November 27, 2008
Prepared by: Carol Clark, Council/Committee Secretary ext. 4227
011-be&AA-
Carol Clark
Council/Committee Secretary
On behalf of the Leisure Services Advisory Committee
MR
GENERAL COMMITTEE - JANUARY 131200�_,7
AURORA.
ITEM #
COMMITTEE MINUTES
MEETING NO. 08-10
Committee: Leisure Services Advisory Committee
Date: Thursday, November 27, 2008
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Councillor MacEachern, Chair, Councillor Granger, Vice -
Chair, Michael Levesque (left at 9:00 p.m.), Councillor
McRoberts, Judy Norwell and Carol Walthers
Absent: John Clement
Endorsed Leave
of,Absence: Kenneth Whitehurst
Other Attendees: Al Downey, Director of Leisure Services and Elma
Stevenson, Committee Secretary
The Chair called the meeting to order at 7:07 p.m
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor Granger
Seconded by Michael Levesque
THAT the agenda with the following additional item be approved:
➢ Added Item 6 — Canada Day Parade Sub -Committee Minutes —
October 21, 2008
CARRIED
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GENERAL COMMITTEE - JANUARY 13, 2009
ITEM #
Leisure Services Advisory Committee Record No. 08-09
Thursday, November 27, 2008
Page 2 of 6
ADOPTION OF MINUTES
Moved by Michael Levesque Seconded by Councillor McRoberts
THAT the Leisure Services Advisory Committee Minutes No. 08-09 dated.
October 16, 2008 be adopted.
.Effi
DELEGATIONS
None
MATTERS FOR CONSIDERATION
1. Memorandum from the Manager of Legislative Services —
Yonge and Wellington Corridor Study Steering Committee
Moved by Councillor Granger
Seconded by Carol Walthers
THAT it be recommended to Council that Michael Levesque be appointed
to the Yonge and Wellington Corridor Study Steering Committee.
CARRIED
2. LS08-051 - Pricing Policy Draft Report
Ms Amy Shepherd, Associate, IBI Group, the Consultant engaged to prepare a
Leisure Services Department Pricing Policy, made a presentation entitled "Town
of Aurora, Pricing Policy for Recreation Services, LSAC Presentation of Draft Fee
Policy".
The following is a summary of the presentation:
➢ Progress Update — Summary of Work Undertaken since August, 2008
LSAC Meeting
-11-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 1 - 6
Leisure Services Advisory Committee Record No. 08-09
Thursday, November 27, 2008
Page 3 of 6
➢ Recommended Guiding Principles, i.e., Town as Service Provider,
recognizing the physical, social and economic benefits of providing
recreation and leisure services, providing residents opportunity to
participate in wide range of physical and non-physical recreational
programs and activities, providing recreational facilities and services that
are not generally offered by private sector (e.g. parks, trails, sports fields,
diamonds, swimming pools); prioritize funding of most widely -used
facilities and programs, respond to changing population needs,
recreational trends and emerging target groups
➢ Findings of Activity Cost Analysis: Total Direct Operating and Indirect
Operating. Costs
➢ Recommended Categorization of Activities/Services (Level 1, 2 and 3
Level 1 — Minimum of 30% total cost recovery — programs and
facilities that offer basic service or equipment, are used by target
groups, have broad -based participation and provide essential life and
safety skills where the Town is the main provider (the private sector
does not offer)
Level 2 — Minimum of 55% total cost recovery programs and
facilities that are offered to target groups at an intermediate level,
special events, have smaller class/program sizes
Level 3 Minimum of 75% total cost recovery programs and
facilities that are advanced or specialty programs, used by small
subset of population involving premium equipment or facilities
➢ Recommendations for Future Cost Recovery
➢ Draft Pricing Policy including Definitions, Purpose, Guiding Principles,
Categorization of Recreational Services, Policy Recommendations,
Implementation
Next Steps — Finalization of Pricing Policy, Presentation of Recommended
Policy to Council
➢ Questions/Comments
Committee held a lengthy discussion regarding this matter during which time
written comments were submitted by Carol Walthers and considered by
Committee. The proposed Pricing Policy with respect to Hydro fees for soccer
fields and baseball diamonds is a major issue of concern for Sport Aurora.
Committee tabled the following motion regarding the written submission by Ms
Walthers:
-12-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM# 1-7
Leisure Services Advisory Committee Record No. 08-09
Thursday, November 27, 2008.
Page 4 of 6
Moved by Carol Walthers
Seconded by Councillor McRoberts
THAT it be recommended to Council that the Pricing Policy for
Recreational Services include a section entitled the "Town's Responsibility
and Accountability to the Users'; and
THAT the Policy include a statement that increased direct and indirect
costs must be reported through the Leisure Services Advisory Committee
on a yearly basis.
CARRIED
Committee requested that the Director of Leisure Services use discretion with
respect to establishing camp fees. Ms Shepherd will make revisions to the Draft
Pricing Policy based on input received from Committee.
Moved by Judy Norwell
Seconded by Carol Walthers
THAT it be recommended to Council that the presentation by Ms Amy
Shepherd, Associate, IBI Group regarding the Town of Aurora Pricing
Policy be received; and
THAT it be recommended to Council that Ms Shepherd be requested to
make revisions to the Draft Pricing Policy based on input received from
the Leisure Services Advisory Committee; and
THAT it be recommended to Council that Ms Shepherd present the
revised Draft Pricing Policy to Council at a public meeting to be held on
Thursday, December 11, 2008 at 7:00 p.m.
CARRIED
3. LS08-052 — Parks and Recreation Master Plan
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT it be recommended to Council that the Leisure Services Advisory
Committee (LSAC) receive the final (Parks and Recreation Master Plan)
Needs Assessment Discussion Paper; and
-13-
GENERAL COMMITTEE - JANUARY 135 2009
ITEM # 1-8
Leisure Services Advisory Committee Record No. 08-09
Thursday, November 27, 2008
Page 5 of 6
THAT it be recommended to Council that the draft Parks and Recreation
Master Plan be based on this Needs Analysis; and
THAT it be recommended to Council that the draft Parks and Recreation
Master Plan be presented to the Leisure Services Advisory Committee at
a public meeting to be held on Thursday, December 11, 2008 at 7:00 p.m.
CARRIED
INFORMATIONAL ITEMS
4. Leisure Services Advisory Committee Pending List
Moved by Judy Norwell
Seconded by Carol Walthers
THAT it be recommended to Council that the Leisure Services Advisory
Committee Pending List be received for information.
CARRIED
5. 2009 Council and Committee Meeting Calendar
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT it be recommended to Council that the 2009 Council and Committee
Meeting Calendar be received for information.
CARRIED
6. Canada Day Parade Sub -Committee Minutes — October 21, 2008
Moved by Carol Walthers
Seconded by Judy Norwell
THAT it be recommended to Council that the October 21, 2008 Canada
Day Parade Sub -Committee Minutes be referred to the Director of Leisure
Services for a report to the January 22, 2009 LSAC Meeting; and
THAT it be recommended to Council that Ms Sher St. Kitts be invited to
attend the LSAC meeting when this issue is considered.
-14-
GENERAL COMMITTEE - JANUARY 13, 2009 ITEM # 1 - 9
Leisure Services Advisory Committee Record No. 08-09
Thursday, November27, 2008
Page 6 of 6
CARRIED
NEW BUSINESS
Committee requested that the 2009 Leisure Services Capital and Operating
Budget be brought forward to the January 22, 2009 Leisure Services Advisory
Committee for review and discussion.
The Director of Leisure Services will follow up with respect to advertising for a
replacement member for the Leisure Services Advisory to replace Ms Margaret
Kingerski.
CLOSED SESSION
7. Applications to the Canada Day Parade Sub -Committee
Moved by Judy Norwell
Seconded by Carol Walthers
THAT it be recommended to Council that Linda Stephens -Sander be
appointed to the Canada Day Parade Sub -Committee.
CARRIED
ADJOURNMENT
Moved by Michael Levesque
THAT the meeting be adjourned at 10:05 p.m.
CARRIED
Councillor Evelina MacEachern, Chair.
- 15-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM #
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. EAC08-10
SUBJECT: Environmental Advisory Committee -Recommendation Summary from
December4, 2008
FROM: ,Environmental Advisory Committee
DATE: January 13, 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
Environmental Advisory Committee Meeting
Record No. 08-09 dated Thursday, November 6, 2008
THAT the meeting Record No. 08-09 dated November 6, 2008 be adopted.
DELEGATIONS
(a) Ms D. Gayle Wood, CAO, Secretary -Treasurer
Lake Simcoe Region Conservation Authority
Re: East Holland River Accomplishments & Opportunities
THAT it be recommended to Council that the presentation by Ms D. Gayle Wood, CAO,
Secretary -Treasurer, Lake Simcoe Region Conservation Authority be received.
(b) Mr. David Tomlinson, EAC Member
Re: EAC Work Group Activities
Naturalization and Wildlife Committee
THAT it be recommended to Council that the presentation by David Tomlinson regarding
EAC Work Group Activities be received; and
THAT it be recommended to Council that thanks be extended to Mr. Tomlinson, Ms
Suzanne Reiner and Ms Cheryl Werner for their many contributions to the ongoing
activities of the Naturalization and Wildlife Committee.
-16-
GENERAL COMMITTEE - JANUARY 133,2009
ITEM #
January 13, 2009 - 2 - Report No EAC08-10
MATTERS FOR CONSIDERATION
3. Documentation from Mr. Robert Cook
Re: Review of Winter Maintenance of Roads & Sidewalks —
A Proposal for a Reduction in the Use of Road Salt & Sand
In the Town of Aurora
THAT it be recommended to Council that the Review of Winter Maintenance of Roads &
Sidewalks Proposal be forwarded to Staff to be reviewed with Mr. Robert Cook and be
brought back to Committee for consideration as early as possible in 2009; and
THAT it be recommended to Council that Mr. Robert Cook be requested to meet with Staff
for the purpose of discussing this matter; and
THAT it be recommended to Council that thanks be extended to Mr. Robert Cook for his
extensive research regarding this matter.
MATTERS ARISING FROM PREVIOUS MINUTES
Re-examination of the Role of the
Environmental Advisory Committee Working Groups
No motion
2. Environmental Advisory Committee Home Show Booth
THAT it be recommended to Council that the Environmental Advisory Committee proceed
with occupancy of a booth at the Town of Aurora 2009 Home Show with the assistance of
EAC members and Ms Christina Nagy -Oh, Manager of Environmental Initiatives.
INFORMATIONAL. ITEMS
4. Media Release
Re: Squirm: The Story of Cathy's Crawly Composters
THAT it be recommended to Council that the Media Release entitled "Squirm: The Story of
Cathy's Crawly Composters" be received for information.
- 17-
GENERAL COMMITTEE JANUARY 13, 2009
ITEM # z-3
January 13, 2009 - 3 -
5. GTA Clean Air Council Membership
For the Town of Aurora
No EAC08-10
THAT it be recommended to Council that approval be given for the Town of Aurora to
participate in the GTA Clean Air Partnership; and
THAT it be recommended to Council that the $1,050,00 yearly membership fee be
approved for payment from the 2008 Environmental Advisory Committee budget.
6. Correspondence from the Region of York
Re: Class Environmental Assessment Study Road Improvements —
Leslie Street — Wellington Street to Mulock Drive
Towns of Aurora and Newmarket
File: T02 (P), 8418
THAT it be recommended to Council that the correspondence from the Region of York
regarding the Class Environmental Assessment Study File T02 (P), 8418 be received for
information.
7. Council Extract from Council Meeting No. 08-30, November 25, 2008 —
EAC08-09 from EAC November 6, 2008 Minutes -
Delegation (a), Mr. Vino Jeyapalan, CEO and
Founder of the Youth Environmental Network of York Region —
Ecological Action Conference
THAT it be recommended to Council that the Council Extract from Council Meeting No. 08-
30 relating to Delegation (a), Mr. Vino Jeyapalan, CEO and Founder of the Youth
Environmental Network of York Region — Ecological Action Conference be received for
information.
8. Current Status of the 2C Lands
THAT it be recommended to Council that an Agenda item relating to the current status of
the Town of Aurora C2 lands be included on the January 8, 2009 EAC Agenda; and
THAT it be recommended to Council that a member of the Planning Department be invited
to attend the EAC meeting when this item is discussed
GENERAL COMMITTEE - JANUARY 13, 2009 ITEM #
January 13, 2009 - 4 - Report No EACO8-10
ATTACHMENTS
Attachment #1 -Environmental Advisory Committee Minutes of December 4, 2008
Prepared by: Carol Clark, Council/Committee Secretary Ext. 4227
g� dw-
z
Carol Clark
CouncillCommittee Secretary
On behalf of the Environmental Advisory Committee
WPM
GENERAL COMMITTEE - JANUARY 13, 20OZuk
Aupt,oxA
ITEM #
COMMITTEE MINUTES
MEETING NO, 08-10
Committee: Environmental Advisory Committee
Date: Thursday, December 4, 2008
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Peter Piersol, Chair, Gordon Barnes, Robert Cook, Councillor
Gallo, Councillor Gaertner, Councillor MacEachern, Vice -
Chair, Catherine Marshall, David Tomlinson, Susan Walmer
and Richard Wizemann
Absent: Carol Cooper
Other Attendees: Christina Nagy -Oh, Manager of Environmental Initiatives and
Elma Stevenson, Committee Secretary
Chair Peter Piersol called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor Gallo
Seconded by Robert Cook
THAT the agenda with the following additional items be approved:
Added Item — Delegation (b) — Mr. David Tomlinson, EAC Work Group
Activities, Naturalization and Wildlife Committee
➢ Item 7 — Council Extract from Council Meeting No. 08-30, November 25,
2008 — EAC08-09 from EAC November 6, 2008 Minutes — Delegation (a),
Mr. Vino Jeyapaian, CEO and Founder of the Youth Environmental
Network of York Region — Ecological Action Conference
CARRIED
-20-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 2-6
ADOPTION OF MINUTES
Environmental Advisory Committee Meeting
Record No. 08-09 dated Thursday, November 6, 2008
Moved by David Tomlinson
Seconded by Gordon Barnes
THAT the meeting Record No. 08-09 dated November 6, 2008 be
adopted.
CARRIED
DELEGATIONS
(a) Ms D. Gayle Wood, CAO, Secretary -Treasurer
Lake Simcoe Region Conservation Authority
Re: East Holland River Accomplishments & Opportunities
Ms D. Gayle Wood, GAO, Secretary -Treasurer, Lake Simcoe Region
Conservation Authority (LSRCA) made a presentation entitled "East Holland
River Accomplishments & Opportunities". The presentation outlined the
following:
• A detailed description of the East Holland River Sub -Watershed;
• East Holland River Restoration Partners;
• Overview of the mandate of partnerships working together for a healthy
Lake Simcoe Watershed by implementing a strategic approach to
sediment and phosphorous reduction while improving and protecting the
habitat;
• Outline of the East Holland River Restoration Plan;
• Description of the Landowner Environmental Assistance (LEAP) Program
that provides private landowners with the technical and financial support
needed to undertake remedial projects that will improve the health and
quality of Lake Simcoe and its watershed;
• Objectives of the East Holland River Clean Up;
• 2004-2007 East Holland River Watershed Completed Projects;
• 2008 Ongoing and/or Completed East Holland River Watershed Projects;
• 2004-2007 Town of Aurora Completed Projects;
• 2008 Ongoing and/or Completed Town of Aurora Projects; and
• Ways that Town of Aurora EAC can participate in the East Holland River
Clean Up.
-21-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 2 - 7
Committee held a discussion regarding the presentation and suggested that Ms
Wood review a copy of the Town of Aurora Stormwater Ponds Vegetation and
Wildlife Study and Ms Wood undertook to review the document and also provide
a copy to Mr. Mike Walters, Director, Watershed Management, LSRCA.
Moved by Catherine Marshall
Seconded by Robert Cook
THAT it be recommended to Council that the presentation by Ms D. Gayle
Wood, CAO, Secretary -Treasurer, Lake Simcoe. Region Conservation
Authority be received.
CARRIED
(b) Mr. David Tomlinson, EAC Member
Re: EAC Work Group Activities
Naturalization and Wildlife Committee
Mr. David Tomlinson made a presentation regarding the work group activities of
the Naturalization and Wildlife Committee and outlined and illustrated the
following ongoing projects of the Sub -Committee. Mr. Tomlinson was
accompanied by Ms Suzanne Reiner and Ms Cheryl Werner, members of the
Sub -Committee and participants in a number of the projects. The following
activities were discussed:
• Nest Box Scheme;
• Wildlife Park — Marsh Creek — Bird Population Census;
• Shepherd's Bush — Bird Population Control Study 2006-2008;
• Wildlife Park Implementation;
• Video - "Crusaders for a Town's Better Nature", representing the
Naturalization and Wildlife Working Group;
• Aurora Breeding Bird Survey;
• Aurora Community Arboretum — Master Plan; and
• Town of Aurora Trail Committee.
Moved by Catherine Marshall
Seconded by Susan WValmer
THAT it be recommended to Council that the presentation by David .
Tomlinson regarding EAC Work Group Activities be received; and
THAT it be recommended to Council that thanks be extended to Mr.
Tomlinson, Ms Suzanne Reiner and Ms Cheryl Werner for their many
contributions to the ongoing activities of the Naturalization and Wildlife
Committee.
CARRIED
-Y2-
GENERAL COMMITTEE - JANUARY 135 2009
ITEM #
Moved by David Tomlinson
Seconded by Gordon Barnes
THAT the meeting be extended past 9:00 p.m.
CARRIED
MATTERS FOR CONSIDERATION
Moved by Richard Wyizemann Seconded by David Tomlinson
THAT item 3 be brought forward for consideration.
CARRIED
3. Documentation from Mr. Robert Cook
Re: Review of Winter Maintenance of Roads & Sidewalks —
A Proposal for a Reduction in the Use of Road Salt & Sand
In the Town of Aurora
Moved by Robert Cook
Seconded by Councillor Gaertner
THAT it be recommended to Council that the Review of Winter
Maintenance of Roads & Sidewalks Proposal be forwarded to Staff to be
reviewed with Mr. Robert Cook and be brought back to Committee for
consideration as early as possible in 2009; and
THAT it be recommended to Council that Mr. Robert Cook be requested to
meet with Staff for the purpose of discussing this matter; and
THAT it be recommended to Council that thanks be extended to Mr.
Robert Cook for his extensive research regarding this matter.
CARRIED
MATTERS ARISING FROM PREVIOUS MINUTES
1. Re-examination of the Role of the
Environmental Advisory Committee Working Groups
Committee agreed that the role of the Environmental Advisory Committee
Working Group should remain unchanged.
-23-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 2 - 9
2. Environmental Advisory Committee Home Show Booth
Moved by Catherine Marshall
Seconded by Susan Walmer
THAT it be recommended to Council that the Environmental Advisory
Committee proceed with occupancy of a booth at the Town of Aurora 2009
Home Show with the assistance of EAC members and Ms Christina Nagy -
Oh, Manager of Environmental Initiatives.'
CARRIED.
INFORMATIONAL ITEMS
4. Media Release
Re: Squirm: The Story of Cathy's Crawly Composters
Moved by Gordon Barnes Seconded by Catherine Marshall
THAT it be recommended to Council that the Media Release entitled
"Squirm: The Story of Cathy's Crawly Composters" be received for
information.
CARRIED
5. GTA Clean Air Council Membership
For the Town of Aurora
Moved by Susan Walmer Seconded by Robert Cook
THAT it be recommended to Council that approval be given for the Town
of Aurora to participate in the GTA Clean Air Partnership; and
THAT it be recommended to Council that the $1,050.00 yearly
membership fee be approved for payment from the 2008 Environmental
Advisory Committee budget.
CARRIED
-24-
GENERAL COMMITTEE - JANUARY 135 2009
ITEM # E-10]
6. Correspondence from the Region of York
Re: Class Environmental Assessment Study Road Improvements —
Leslie Street — Wellington Street to Mulock Drive
Towns of Aurora and Newmarket
File: T02 (P), 8418
Moved by Councillor Gaertner
Seconded by Councillor Gallo
THAT it be recommended to Council that the correspondence from the
Region of York regarding the Class Environmental Assessment Study File
T02 (P), 8418 be received for information.
CARRIED
7. Council Extract from Council Meeting No. 08-30, November 25, 2008 —
EAC08-09 from EAC November 6, 2008 Minutes —
Delegation (a), Mr. Vino Jeyapalan, CEO and
Founder of the Youth Environmental Network of York Region —
Ecological Action Conference
Moved by Susan Walmer
Seconded by David Tomlinson
THAT it be recommended to Council that the Council Extract from Council
Meeting No. 08-30 relating to Delegation (a), Mr. Vino Jeyapalan, CEO
and Founder of the Youth Environmental Network of York Region —
Ecological Action Conference be received for information.
dC:_ m
8. Current Status of the 2C Lands
Moved by Councillor Gallo
Seconded by David Tomlinson
THAT it be recommended to Council that an Agenda item relating to the
current status of the Town of Aurora C2 lands be included on the January
8, 2009 EAC Agenda; and
THAT it be recommended to Council that a member of the Planning
Department be invited to attend the EAC meeting when this item is
discussed.
CARRIED
-25-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM
ADJOURNMENT
Moved by Robert Cook
THAT the meeting be adjourned at 10:00 p.m.
'x ��
�r •.Peter Piersol, Chair
CARRIED
- 26 -
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 3 -
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. EDAC08-10
SUBJECT: Economic Development Advisory Committee
Recommendation Summary from December 11, 2008
FROM: Economic Development Advisory Committee
DATE: January 13, 2008
RECOMMENDATIONS
Economic Development Advisory Committee Meeting Minutes
EDAC08-09 dated Thursday, November 13, 2008
THAT the Economic Development Advisory Committee Minutes of meeting EDAC08-09
dated Thursday, November 13, 2008 be adopted.
DELEGATIONS
a) Mr. Paul Blais, Millier Dickinson Blais Inc.
Re: Final Report - Town of Aurora Sector Marketing Plans
THAT the presentation by Mr. Paul Blais regarding "Final Report —Town of Aurora Sector
Marketing Plans" be received; and
THAT the presentation made by Mr. Paul Blais, and the background information report, be
referred to the Chief Administrative Officer's department for review.
1. Discussion of Town of Aurora Sector Marketing Plans
As presented by Mr. Paul Blais
No motion
2. Memo from the Economic Development Officer
Re: Community Movie
THAT the Economic Development Officer pursue the development of community movies
with CGI Communication in order to address the feasibility of this project and report back to
the Economic Development Advisory Committee.
-27-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 3 - 2
January 13, 2008
-2-
Report No. EDAC08-10
3. Monthly Report from the Economic Development Officer
THAT the monthly report be received for information.
ATTACHMENTS
Attachment #1 - Economic Development Advisory Committee Minutes of December 11,
2008
Prepared by. Carol Clark, Council/Committee Secretary Ext. 4227
A� &ak
Carol Clark
Council/Committee Secretary
On behalf of the Economic Development Advisory Committee
-28-
GENERAL COMMITTEE - JANUARY 13, 2009-W4 ITEM # 3-3
AURORA
COMMITTEE MINUTES
MEETING NO. 08-10
Committee: Economic Development Advisory Committee
Date: December 11, 2008
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Christopher Ballard, Chair, Councillor Wendy Gaertner,
Councillor AI Wilson (left at 8:50 p.m.), Bryan Black, Geoffrey
Dawe, Kent Dinning, Angelo Giannetta, Bryan Moir and
Mayor Morris ex-officio (arrived at 8:05 p.m.)
Absent: Councillor Evelina MacEachern, Vice -Chair
Other Attendees: Marnie Wraith, Economic Development Officer, Carol Clark,
Council/Committee Secretary
The Chair called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Bryan Moir
Seconded by Geoffrey Dawe
THAT the content of the agenda as circulated by the Corporate Services
Department be approved.
CARRIED
-29-
GENERAL COMMITTEE - JANUARY 13, 2009 ITEM # 3 - 4
Economic Development Advisory Committee Record No. 08-10
Thursday, December 11, 2008
Page 2 of 5
MINUTES OF THE PREVIOUS MEETING
Economic Development Advisory Committee Meeting Minutes
EDAC08-09 dated Thursday, November 13, 2008
Moved by Geoffrey Dawe Seconded by Bryan Black
THAT the Economic Development Advisory Committee Minutes of
meeting EDAC08-09 dated Thursday, November 13, 2008 be adopted.
CARRIED
DELEGATIONS
a} Mr. Paul Blais, Millier Dickinson Blais Inc.
Re: Final Report - Town of Aurora Sector Marketing Plans
Mr. Paul Blais presented a detailed, overview of the Town of Aurora's Sector
Marketing Plans Final Report as follows:
Investment Readiness Assessment -
Community Profile
Industrial and Commercial Land Inventory
Investment Marketing
Land Use Planning
Economic Development
Monitoring Investment Inquiries
Investment Attraction Principles
Consistent Public Relations
Marketing & Sales
Modifications to Financial Budget
Allocation of Human Resources
Top Notch Service
Website — most effective tool
Personal Contact
-30-
GENERAL COMMITTEE - JANUARY 13, 2009 ITEM # 3 - 5
Economic Development Advisory Committee Record No. 08-10
Thursday, December 11, 2008
Page 3 of 5
Marketing Strategy
Sector Investment Targets
Annual Marketing Action Plan
Gold Standard Service Delivery
Improve On -Line Exposure and Profile
Develop Available Properties Guide
Put Contact Information on all Materials
Develop Sector -Specific Promotion & Information Pieces
Aggressive Public Relations Strategy
Ongoing Business Retention & Expansion Program
Research & Innovation Support Fund
Participate in GTMA's Advanced Manufacturing Partnership
Influence the Influencer (Real Estate Agents, etc.)
Interactive Media Squad
Incoming Familiarization Tours
Establish Green Industries Sector Team
Business Attraction through Business Retention
Business Retention & Expansion
Service
Visitation
Strategic Planning '
Immediate Individual Business Concerns
Increase the Competitiveness of Local Establishments
Increase Business Development and Job Creation
Relationship between Economic Partners
Strategic Action Plan for Economic Development
Increase Community Capacity for Economic Develoment
Moved by Bryan Black
Seconded by Kent Dinning
THAT the presentation by Mr. Paul- Blais regarding "Final Report — Town
of Aurora Sector Marketing Plans" be received; and
THAT the presentation made by Mr. Paul Blais, and the background
information report, be referred to the Chief Administrative Officer's
department for review.
CARRIED
-31-
GENERAL COMMITTEE - JANUARY 13, 2009
Economic Development Advisory Committee Record No. 08-10
Thursday, December 11, 2008
Page 4 of 5 -
MATTERS FOR CONSIDERATION
1. Discussion of Town of Aurora Sector Marketing Plans
As presented by Mr. Paul Blais
The committee discussed some of the ideas presented by Mr. Paul Blais. The
Economic Development Officer advised that she would be able to execute some
of the recommendations pertaining to public relations and website content, but
that some external technical assistance would be required in order to complete
the recommendations successfully.
MATTERS ARISING FROM PREVIOUS MEETING
2. Memo from the Economic Development Officer
Re: Community Movie
(deferred from October23, 2008 EDAC Meeting)
(referred from November 13, 2008 EDAC Meeting)
Moved by Bryan Moir
Seconded by Angelo Giannetta
THAT the Economic Development Officer pursue the development of
community movies with. CGI Communication in order to address the
feasibility of this project and report back to the Economic Development
Advisory Committee.
CARRIED
INFORMATIONAL ITEMS
3. Monthly Report from the Economic Development Officer
Moved by Byran Moir
Seconded by Bryan Black
THAT the monthly report be received for information.
CARRIED.
NEW BUSINESS
Mayor Morris advised that the Ontario Power Authority has announced that the 350
mega watt peaker plant will be located in King Township.
-32-
GENERAL COMMITTEE
nom /Development Advviiso y tommiittee Record No. 08-10 ITEM
Thursday, December 11, 2008
Page 5 of 5
ADJOURNMENT
Moved by Councillor Gaertner
THAT the meeting be adjourned at 9:37 p.m.
0��&ak
Christopher Ballard, Chair
Economic Development Advisory Committee
-33-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM #
i TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. FS09-001
SUBJECT: Investing in Ontario Funding
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: January 13, 2009
RECOMMENDATIONS
THAT funds received from the Investing in Ontario Act be transferred to the
Municipal Infrastructure Investment Obligatory Reserve Fund and refer decision to
the 2009 Capital Budget process.
BACKGROUND
On November 13 we reported that the Town of Aurora received a grant in the amount of
$1,716,413. from the Investing in Ontario Act. The funds received are to be spent on
infrastructure improvements within the municipality.
As it was too late in 2008 to designate it was decided to consider these funds when
establishing our 2009 Capital Projects.
COMMENTS
The money received from the province and not spent before the end of 2008 must be
transferred to a reserve for spending in 2009 with Council approval, the money will be
transferred to the Municipal Infrastructure Obligatory Reserve Fund.
Money in this Reserve must be spent in on infrastructure improvements as defined in the
Investing in Ontario Act.
OPTIONS
1. As per the recommendation in this report
FINANCIAL IMPLICATIONS'
Until a decision is reached on appropriate projects to fund, the $1.7 million must be
transferred to a reserve if it is not, it will be reflected in our Surplus/Deficit for 2008 and this
does not qualify as an approved expenditure as defined in the program.
I&E-21
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM #
January 13 2009 - 2 - Report No. FS09-001
CONCLUSIONS
This money will be considered in the 2009 Capital Budget.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
ATTACHMENTS
N/A
PRE -SUBMISSION REVIEW
Management Team Review — Wednesday, January 7, 2009
Prepared by. L. John Gutteridge, Director of Finance/Treasurer - Ext. #4111
Director of Finance/Treasurer
Neil Garbe
Chief Administrative Officer
-35-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM #
i TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No.FS09-002
SUBJECT: Temporary Borrowing By-law
FROM: L. John Gutteridge, Director of Finance / Treasurer
DATE: January IP, 2009
RECOMMENDATIONS
THAT the Mayorand the Director of Finance/Treasurerbe authorized to borrow from
time to time until the property taxes are collected, such sums as the Council
considers necessary to meet the current expenditures of the Corporation for the
year in accordance with the Section 407 of the Municipal Act, 2001, S.0. 2001 c. 25
as amended; and
THAT except with the approval of the Ontario Municipal Board (OMB) the total
amount borrowed at any one time plus outstanding amounts of principal borrowed
and accrued interest shall not exceed,
a) From January 1 to September 30 in the year, 50 per cent of the total estimated
revenues of the municipality asset out in the budget adopted for the year; and
b) From October Ito December 31 in the year, 25 percent of the total estimated
revenues for the municipality as set out in the budget adopted for the year
THAT By-law Number 4986-08.F be repealed; and
THAT Council enact By4aw number 5098-09.F authorizing temporary borrowing by
the Corporation pending the receipt of Municipal revenues pursuant to Section 407
of the Municipal Act, 2001, S.O. 2001 c. 25 as amended.
BACKGROUND
Section 407 of the Municipal Act; 2001, S.O. 2001 c. 25 as amended provides that Council
may by by-law, authorize the Mayor and the Treasurer to borrow from time to time by way
of promissory note, such sums as may be necessary to meet the current expenditures of
the Corporation until the property tax levies and other revenues are received by the Town.
-36-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # a 5-2
January 1301, 2009 - 2 - Report No. FS09-002
The borrowing may also include amounts required in the year for:
a) Sinking and retirement funds
b) Principal and interest due on any debt of the municipality
c) School purposes
d) 'Other purposes the municipality is required to by law to provide for; and
e) The amount of principal and interest payable by a person or municipality primarily
liable for a debt, if the municipality has guaranteed the debt and the debt is in
default.
Exceptwith the approval of the Ontario Municipal Board (OMB), thetotal amountborrowed
at any one time plus any outstanding amounts of principal borrowed and accrued interest
shall not exceed;
a) From January 1 to September 30 in the year, 50 per cent of the total estimated
revenues of the municipality as set out in the budget adopted for the year; and
b) From October 1 to December 31 in the year, 25 per cent of the total estimated
revenues for the municipality as set out in the budget adopted for the year
COMMENTS
A temporary borrowing by-law is required as timing differences may occur between the
requirement to expend funds for current expenditures and the receipt of current revenues.
Although it has been the practice of the Town of Aurora to borrow from its Reserves and
Reserve Funds, the recommendations contained in this report also provide for borrowing
from Financial Institutions in the event that sufficient Reserves and Reserve Funds are not
available.
All municipalities in Ontario pass a borrowing By -Law.
FINANCIAL IMPLICATIONS
Any temporary borrowings by the Town would be subject to interest payable at the
prevailing market rates based on a spread over the Chartered Bank Prime Lending Rate.
CONCLUSIONS
The recommendations contained in this report will ensure uninterrupted municipal
operations and timely payment of the Corporation's obligations, should any timing
differences occur between the receipt of the Town's current revenues and its current
expenditures during the fiscal period.
- 37
GENERAL COMMITTEE - JANUARY 13, 2009 ITEM #
January 131h, 2009 - 3 - Report No. FS09-002
LINK TO STRATEGIC PLAN
Goal A: Foster and enhance a strong and stable economy consistentwith the attributes of
a sustainable community.
ATTACHMENTS
Attachment #1 — By-law No. 5098-09.F Being a By-law to authorization temporary
borrowing pursuant to Section 407 of the Municipal Act, 2001, SC 2001, c. 25, as
amended.
PRE -SUBMISSION REVIEW
Management Team Review — Wednesday, January 7, 2009
Prepared by. L. John Gutteridge, Director of Finance/Treasurer -Ext. #4111
L. Gutteridge Neil Garbe
Director of Finance/Treasurer Chief Administrative Officer
-38-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 5-4
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5098-08.F
e�Ow a�f 44t
0
d BEING A BY-LAW to authorize temporary
borrowing by the Corporation pending the receipt
F of Municipal revenues, pursuant to Section 407 of
the Municipal Act, 2001, SO 2001, c. 25 as amended
WHEREAS pursuant to Section 407 of the Municipal Act, 2001, S.O. 2001, c. 25 as
amended may by by-law authorize the Head of Council and the Treasurer to borrow
from time to time by way of promissory note or banker's acceptance such sums as the
Council considers necessary to meet, until property taxes are collected and other
revenues received, the current expenditures of the Corporation for the year, including
the amounts required for sinking and retirement funds, principal and interest due on any
debt of the Municipality, school purposes, and other purposes the Municipality is
required by law to provide for;
AND WHEREAS pursuant to the Municipal Act the amount that may be borrowed at
any one time for the purposes mentioned, together with the total of any similar
borrowings that have not been repaid, shall not exceed, from January 1"to September
3P of the year, 50 per cent of the total, and from October 1" to December 31" of the
year, 25 per cent of the total of the estimated revenues forthe Corporation as set forth
in the estimates adopted for the year.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT the Mayor and Director of Financerrreasurer of the Town of Aurora are
hereby authorized to borrow from time to time such sums as the Council
considers necessary to meet, until property taxes are collected and other
revenues received, the current expenditures for the Corporation for the year,
including amounts required for sinking and retirement funds, principal and
interest due on any debt of the Municipality, school purposes, and other
purposes the Municipality is required by law to provide for.
2. THAT the amount that may be borrowed at any one time for the purposes
mentioned in section (1) together with the total of any similar borrowings that
have not been repaid shall not exceed, from January 15'to September 30 ofthe
year, 50 percent of the total, and from October 1s`to December 313' ofthe year,
25 percent of the total of the estimated revenues for the Corporation asset forth
in the estimates adopted for the year:
3. THAT until such annual estimates are adopted, the limitations upon borrowing
prescribed by section (2) shall temporarily be calculated using the estimated
revenue of the municipality set out in the budget adopted for the previous year.
4. THAT In sections (2) and (3), estimated revenues do not include revenues
derivable or derived from, any borrowing, including through any issue of
debentures; a surplus, including arrears of taxes, fees or charges; or a transfer
from the capital fund, reserves or reserve funds.
5. THAT the lender is not responsible for establishing the necessity of temporary
borrowing or to the manner in which the borrowing Is used.
-39-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 5 - 5
By-law 5098-095
Page 2 of 2
6. THAT all sums borrowed pursuant to the authority of this by-law shall, with
interest thereon, be charge on the whole or any part or parts of the revenues of
the Corporation for the current year and for preceding years as and when such
revenues are received.
7. THAT any promissory note made under the authority of Section 1 of this by-law
shall be sealed with the seal of the Corporation and signed by the Mayor and
Director of Finance/Treasurer.
8. THAT By-law No. 4986-085 be and is hereby repealed.
9. THAT the provisions of this by-law shall come into force and effect upon final
passage thereof and shall remain in effect until repealed.
READ A FIRST AND SECOND TIME THIS 201" DAY OF JANUARY, 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 20`h DAY OF JANUARY,
2009.
PHYLLIS M. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
-40-
GENERAL COMMITTEE - JANUARY 13, 2009 ITEM # s -
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No.FS09-003
SUBJECT: 2009 Interim Property Tax Rates
FROM: I L. John Gutteridge, Director of Finance/Treasurer
DATE: January 13, 2009
RECOMMENDATIONS
THAT Council for the Corporation of the Town of Aurora authorize a 2009 Interim
Property Tax Levy on all rateable real property which has been assessed according
to the assessment roll returned December 9, 2008 by the Municipal Property
Assessment Corporation (MPAC) for the taxation year 2009;
THAT the 2009 Interim Property Tax Levy be set as legislated at 50% of the total 2008
property taxes levied on each property;
THAT the 2009 Interim Property Tax Rates will be equivalent to 50% of the 2008 Final
Property Tax Rates as listed in Appendix "A" of this report and levied on the Current
Value Assessment (CVA) as returned by MPAC for the taxation year 2009;
THAT the 2009 Interim Property Tax Levy be due in two relatively equal installments
on Monday, February 23, 2009 and Friday,.April 24, 2009;
THAT the Director of Finance/Treasurer be authorized to amend in whole or in part
any billing in order to comply with any Provincial Legislation which may be
introduced or passed by the Province of Ontario prior to or after the issuance of the
2009 Interim Property Tax Bills;
THAT By-law No. 5100-09.F be enacted at the Council meeting scheduled for January
20, 2009.
BACKGROUND
Section 317 of the Municipal Act, 2001 as amended authorizes the Council of a local
municipality, to pass a by-law before the adoption of the estimates for the current year, to.
levy a separate tax rate on the Current Value Assessmentfor each property tax class in the
municipality.
The amount levied on a property shall not exceed the prescribed percentage or 50% if no
percentage is prescribed, of the total of taxes forthe town, region and education purposes
levied on the property for the previous year.
-41-
GENERAL COMMITTEE - JANUARY 13, 2009
January 13 2009 - 2 - Report No. FS09-003
For the purpose of calculating the total amount of taxes for the previous year, if any
property taxes for town, region and education purposes were levied on a property for only
part of the year due to assessment being added to the collector's roll during the year, an
amount shall be added equal to the additional taxes that would have been levied on the
property if.the property taxes had been levied for the entire year.
COMMENTS
It has been the practice in the past to set the interim property tax rates at 50 per cent (the
legislated maximum per cent allowed) of the previous years Property Tax Rates, The 2009
Interim Property Tax Rates were calculated based on 50% of the 2008 Final Property Tax
Rates. The 2009 interim property tax bills will be based on these rates multiplied by each
properties CVA. For the taxation year 2009, CVA's were returned by MPAC on December
9, 2008 continue to reflect property values as at January 1, 2008.
Bill 140, The Continued Protection for Property Taxpayers Act, 2000 mandates
municipalities to issue 2009 interim property tax bills based on 50% of the total 2008 final
property taxes levied on a property by property basis. The Town's 2009 Interim Property
Tax Bills will comply with the intent of Bill 140.
Consistent with prior year's interim property tax levies, it is recommended that the 2009
Interim Property Tax Levy be due in two installments as follows:
First Installment Monday, February 23, 2009
Second Installment Friday, April 24 2009
Due dates are normally set to allow forfour (4) business days to ensure that all payments
have been processed prior to the application of interest charges on property taxes past due
on the first business day of each month. This give those ratepayers on fixed incomes an
unofficial grace period to make their payments without incurring interest charges on or
before the last day of the month.
The 2009 Interim billing for all property classes is being scheduled for processing and
mailing the week of January 19th thereby providing the mandatory minimum requirement of
21 calendar days notice. The Director of Finance/Treasurer may find it necessary to make
adjustments to the billing process should further regulations or new legislation be
introduced following the approval of this report or related by-law.
OPTIONS
W4
-42-
GENERAL COMMITTEE JANUARY 13, 2009
ITEM # 6-3
January 13, 2009 - 3 - Report No. FS09-003
FINANCIAL IMPLICATIONS
The timing of the interim property tax billing has a significant impact on cash flows for the
Town of Aurora. It is important that the interim property tax billing be issued during the first
60 days of the new year in order to maintain revenues streams that coincide with the timing
of incurring general and capital operating costs and the Town's legislated payments on
March 315 to the four (4) Boards of Education ($6.7 M) and April 30th the Regional
Municipality of York (8.4 M).
CONCLUSIONS
The timely issuance of interim tax bills ensures the necessary cash flow to meet -the
financial obligations of the Town and allows taxpayers in all the property tax classes to
distribute the property tax liability over a greater period of time.
LINK TO STRATEGIC PLAN
Goal A: Foster and enhance a strong and stable economy consistent with the attributes of
sustainable community.
Objective DI: Continue the commitment of fiscal responsibility and accountability
Objective D2: Enhance customer service
ATTACHMENTS
Attachment #1 — 2009 Interim Property Tax Rates
Attachment #2 — 2009 Interim Property Tax Rates By-law 5100-09.F
PRE -SUBMISSION REVIEW
Senior Management Team — Wednesday, January 7, 2009
Prepared by: Paul Dittman, Deputy TreasurerlTax Collector-Ext. 4112
John Gutteridge
Director of Finance/Treasurer
y' ! -/Z
Neil Garbe
Chief Administrative Officer
lzNIM
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 6-4
January 13, 2009 -4 - Report No. FS09-003
ATTACHMENT #1
2009 INTERIM PROPERTY TAX RATES
TAX CLASS
Commercial PIL: Full Rate
Commercial PIL: General Rate
Commercial PIL Full Rate -Tenant of Province
Commercial Taxable: Full Rate
Commercial Taxable: Excess Land Rate
Commercial Taxable: Vacant Land Rate
Office Buildings Taxable: Full Rate
Office Buildings Taxable: Excess Land Rate
Farm Taxable: Full Rate
Industrial Taxable: Farmland Awaiting Development
Industrial Taxable: Shared like PIL Full Rate
Industrial Taxable: Full Rate
Industrial Taxable: Excess Land
QUALIFIER
CF
Industrial Taxable: Vacant Land
Industrial Taxable (New Construction): Full Rate
Industrial Taxable (New Construction): Excess Land
Industrial Taxable (New Construction): Vacant Land
Large Industrial Taxable (New Construction): Full Rate
Large Industrial Taxable (New Construction): Excess Ld
Large Industrial Taxable (New Construction): Vacant Ld
Large Industrial Taxable: Full Rate
Large Industrial Taxable: Excess Land
Large Industrial Taxable: Vacant Land
Multi -Residential PIL: General Rate
Multi -Residential Taxable: Full Rate
Pipelines
Residential PIL: General Rate
Residential Taxable: Full Rate
Shopping Centres Taxable: Full Rate
Shopping Centres Taxable: Excess Land Rate
Managed Forests Taxable: Full Rate
Commercial Taxable (New Construction): Full Rate
Commercial Taxable (New Construction): Excess Land
Commercial Taxable (New Construction): Vacant Land
Commercial Taxable (New Construction): Full Rate
Commercial Taxable (New Construction): Excess Land
Commercial Taxable (New Construction): Vacant Land
Utility Transmission Taxable: Shared like PIL Full Rate
Railway Right-of-ways PIL: General Rate
Railway Right-of-ways Taxable: Full Rate
CG
CP
CT
CU
CX
DT
DU
FT
11
IH
IT
IU
IX
JT
JU
JX
KT
KU
KX
LT
LU
LX
MG -
MT
PT
RG
RT
ST
SU
TT
XT
XU
XX
YT
YU
YX
UH
WG
WT
TAX RATE
.01285139
.00538690
.01285139
.01285139
.00899597
.00899597
.01285139
.00899597
.00144576
.00144576
.01441545
.01441545
.00937004
.00937004
.01413089
.00918508
.00918508
.01413089
.00918508
.00918508
.01441545
.00937004
.00937004
.00446305
.00578305
.01286622
.00446305
.00578305
.01285139
.00899597
.00144576
.01285139
.00899597
:00899597
.01285139
.00899597
.00899597
$1021.34
$305.67
$717.01
-44-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM #
2009
-5
W
#2
Report No. FS09-003
2009 INTERIM PROPERTY TAX RATES BY-LAW
THE CORPORATION OF THE TOWN OFAURORA
By-law Number 5100-09.F
BEING A BY-LAW to levy an
Interim Property Tax Rate
for the taxation year 2009.
WHEREAS Section 317 of the MunicipalAct, 2001 as amended authorizes the Council of a
local municipality to pass a by-law before the adoption of the estimates for the year, to levy
a separate tax rate on the assessment in each property tax class in the municipality;
AND WHEREAS the municipal Council of the Corporation of the Town of Aurora has not
adopted estimates for the year 2009:
AND WHEREAS the municipal Council of the Corporation of the Town of Aurora wishes to
impose an Interim Property Tax Levy as authorized by Section 317 of the Municipal Act,
2001 as amended;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
THAT the Council of the Corporation of the Town of Aurora is hereby authorized to levy
in 2009 on the whole assessment of all taxable assessed property according to the
assessment roll returned December 9, 2008 by the Municipal Property Assessment
Corporation for the taxation year 2009, the sum required to produce an amount not
exceeding fifty percent (50%) of the 2008 taxes levied for each property. .
2. THAT the 2009 Interim Property Tax Rates will be equivalent to fifty percent (50%) of
the 2008 Final Property Tax Rates as listed in Appendix "A" of this by-law.
3. THAT the Director of Finance/Treasurer of the Corporation of the Town of Aurora is
authorized to amend in whole or in part any billing issued under this by-law to comply
with any provincial legislation which may be introduced by the Province of Ontario prior
to or after the issuance of the interim billing.
4. THAT for the purposes of calculating the total 2008 taxes as noted in paragraph 1, it
any taxes were levied in 2008 for only part of the year because assessment was added
-45-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 6-6
13, 2009
ME
No. FS09-003
to the assessment roll during 2008, an amount shall be added equal to the additional
taxes that would have been levied if the taxes had been levied for the entire year.
5. THAT taxes may be levied under this by-law on a property that is rateable for 2009,
even if the property was not rateable for 2008, including assessment of property that is
added to the assessment roll after the by-law is passed.
6. THAT the said interim property tax levy shall become due and payable in two
installments as follows:
First Installment Monday, February 23, 2009
Second Installment Friday, April 24, 2009
7. THAT on all taxes which remain unpaid on the due date, interest at the rate of one and
one quarter per cent (1 1/4% per month) (15 % per annum) of the taxes remaining
unpaid shall be levied on the first day of each calendar month thereafter in which the
default continues until December 31, 2009.
8. THAT on all taxes levied pursuant to this by-law remaining unpaid as at December 31,
2009, interest at the rate of one and one quarter percent (1 1 /4%) (15% per annum) of
the unpaid taxes shall be levied from December 31, 2009 and for each month or
fraction thereof until such taxes are paid.
9.. THAT interest added on all taxes of the interim tax levy in default shall become due and
payable and shall be collected forthwith as if the same had originally been imposed and
formed part of such unpaid interim tax levy.
10.THAT all taxes payable under Tax Payment Plans, shall be due and payable on the last
business day of each calendar month, starting in January and continuing until
November in the year 2009.
11. THAT the Director of Finance/Treasurer of the Corporation of the Town of Aurora be
authorized to extend the Tax Payment Plan beyond November 2009, should the need
arise.
12. THAT the Director of Finance/Treasurer of the Corporation for the Town of Aurora mail
or cause to be mailed to the residence or place of business of such person indicated on
the last revised assessment. roll a written or printed notice specifying the amount of
taxes payable.
13.THAT the Director of Finance/Treasurer of the Corporation for the Town of Aurora be
authorized to adjust the billing schedule and tax rate set out herewith, if required, in
order to comply with Provincial legislation or regulations which may be received
subsequent to the passing of this bylaw.
14.THAT the provisions of this By-law shall come into force and take effect upon third
reading thereof.
-46-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 6 - 7
January 13, 2009 - 7 - Report No. FS09-003
READ A FIRST AND SECOND TIME THIS 20'h DAY OF JANUARY 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 20`h DAY OF JANUARY 2009.
P. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
-47-
GENERAL COMMITTEE - JANUARY 135 2009
ITEM # 6-8
13, 2009
"A„
BY-LAW NUMBER 5100-09.F
2009 INTERIM PROPERTY TAX RATES
TAX CLASS
Commercial PIL: Full Rate
QUALIFIER
CF
Commercial PIL General Rate
CG
Commercial PIL: Full Rate -Tenant of Province
CID
Commercial Taxable: Full Rate
CT
Commercial Taxable: Excess Land Rate
CU
Commercial Taxable: Vacant Land Rate
CX
Office Buildings Taxable: Full Rate
. DT
Office Buildings Taxable: Excess Land Rate
DU
Farm Taxable: Full Rate
FT
Industrial Taxable: Farmland Awaiting Development 1
11
Industrial Taxable: Shared like PIL Full Rate
lH
Industrial Taxable: Full Rate
IT
Industrial Taxable: Excess Land
IU
Industrial Taxable: Vacant Land
IX
Industrial Taxable (New Construction): Full Rate
JT
Industrial Taxable (New Construction): Excess Land
JU
Industrial Taxable (New Construction): Vacant Land
JX
Large Industrial Taxable (New Construction): Full Rate
KT
Large Industrial Taxable (New Construction): Excess Ld
KU
Large Industrial Taxable (New Construction): Vacant Ld
KX
Large Industrial Taxable: Full Rate
LT
Large Industrial Taxable: Excess Land
LU
Large Industrial Taxable: Vacant Land
LX
Multi -Residential PIL: General Rate
MG
Multi -Residential Taxable: Full Rate
MT
Pipelines
PT
Residential PIL• General Rate
RG
Residential Taxable: Full Rate
RT
Shopping Centres Taxable: Full Rate
ST
Shopping Centres Taxable: Excess Land Rate
SU
Managed Forests Taxable: Full Rate
TT
Commercial Taxable (New Construction): Full Rate
XT
Commercial Taxable (New Construction): Excess Land
XU
Commercial Taxable (New Construction): Vacant Land
XX
Commercial Taxable (New Construction): Full Rate
YT
Commercial Taxable (New Construction): Excess Land
YU
Commercial Taxable (New Construction): Vacant Land
YX
Utility Transmission Taxable: Shared like PIL Full Rate
UH
Railway Right-of-ways PIL: General Rate
WG
Railway Right-of-ways Taxable: Full Rate
WT
No. FS09-003
.01285139
.00538690
.01285139
.01285139
.00899597
.00899597
.01285139
00899597
.00144576
.00144576
.01441545
.01441545
.00937004
.00937004
.01413089
.00918508
.00918508
.01413089
.00918508
.00918508
.01441545
.00937004
.00937004
.00446305
.00578305
.01286622
..00446305
.00578305
.01285139
.00899597
.00144576
.01285139
.00899597
.00899597
.01285139
.00899597
.00899597
$1021.34
$305.67
$71 T01
-48-
GENERA! COMMITTEE - JANUARY 13, 2009 ITEM # 7 - 1
.AURORA TOWN OF AURORA
y°w� G°°dam GENERAL COMMITTEE REPORT No. PW09-001
SUBJECT: Construction of Sidewalk on Old Yonge Street
FROM: Ilmar Simanovskis, Director of Public Works
DATE: January 13, 2009
RECOMMENDATIONS
THAT the sidewalk construction project on the east side of Old Yonge Street be
approved as identified in Report PW09-001.
BACKGROUND
The existing sidewalk on the east side of Old Yonge Street stops just north of house
number 196 and does not provide connection to St. John's Sideroad. Pedestrians have no
other option but to walk on the street to get to,St. John's Sideroad and this creates
dangerous conditions for both pedestrians and motorists alike. Figure No. 1 (attached as
Appendix "A") shows the area in question.
The local residents have approached the Town on two different occasions to request that
the sidewalk be extended to St. John's Sideroad.
In consideration of the above, staff had included $75,000 for the construction of the
sidewalk in the 2007 Capital Budget. However, it soon became obvious that a more
thorough review of this situation was required. Accordingly, a legal survey was undertaken
and resident participation was sought (see Appendix "B").
Upon completing the survey, twenty six (26) responses were received and the results were
as follow:
Five (5) respondents wanted to keep the existing configuration of the sidewalk.
Twenty two (22) respondents wanted the sidewalk to be extended to St. John's
Sideroad.
All of the five respondents who wanted to keep the existing configuration of the sidewalk
reside at the homes located on the east side of the street where the extension of the
sidewalk is proposed.
EFR
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # �-2
January 13, 2009
COMMENTS
-2-
No. PW09-001
Old Yonge Street is a two-lane local roadway with an urban cross-section, an 8.5 metre
pavement width for most of its length and a posted 40km1hr speed limit.
The new extension of the sidewalk is approximately 200 metres long and with a standard
1.5m wide concrete section. The sidewalk will be constructed along the east side of the
street'and no boulevard will.be provided, as house number 200 is very close to edge of the
road.
Considering the safety improvements and the comments received from the residents, it is
recommended that the completion of the sidewalk to St. John's Sideroad be completed.
OPTIONS
1- As.recommended in this report
2- Defer the completion of the sidewalk
3- Not proceed with completion of the sidewalk
FINANCIAL IMPLICATIONS
The estimated cost to construct the sidewalk on Old Yonge Street remains at $75,000 and
has been previously approved as part of the capital budget.
CONCLUSIONS
The existing sidewalk on Old Yonge Street stops at the north end of house number 196 on
the east side of the street.
Residents have requested that staff extend the sidewalk to provide a connection to the St.
John's Sideroad sidewalk. The extension of the sidewalk will increase safety for both
pedestrians and motorists.
A total of $75,000 was previously approved in the 2007 Public Works Capital Budget.
LINK TO STRATEGIC PLAN
Goal C: Promote a healthy environment that fosters social and physical well being
Objective C2: Enhance and promote public safety
Objective C4: Encourage healthy lifestyles by promoting healthy, active lifestyle choices
Objective C6: Review and improve accessibility for persons with disabilities
-50-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 7-3
January 13, 2009 - 3 - Report No. PW09-001
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D2: Enhance customer service
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
ATTACHMENTS
• Appendix "A" - Figure No. 1 — Area in Question
• Appendix "B" — October 7, 2008 Resident Notification 'Letter and Survey
PRE -SUBMISSION REVIEW
Management Team Meeting — January 7, 2009
Prepared by. Jamal Massadeh, Traffic/Transportation Analyst, ext. 4374
�marSAanov6kis
Director of Public Works
.00
Neil Garbe
Chief Administrative Officer
-51-
GENERAL COMMITTEE - JANUARY 13, 2009
APPENDIX "A"
ITEM # 7-4
MAP SHOWING AREA IN QUESTION
FIGURE No. 1
N
-52-
GENE L1& %4 TEE - JANUARY 13, 2009
INAUMORA APPENDIX «g„
}'ocr;r�uv Good Cout�uur�
October 7, 2008
Dear Residents of Old Yonge Street
g��yn tOf.Puk�IycW ks
IT IV/ war Sim�novskis.
is ima novskis@e-au rora.ca
Town of Aurora
1 Municipal Drive,
Box 1000. Aurora, ON L4G 6,11
Re: Extension of Sidewalk on the East Side of Old Yonge Street to St. John's
Sideroad
Public Works Department has received a request from a resident to extend the
existing sidewalk on the east side of Old Yonge Street to St. John's Sideroad.
As you are likely aware, the existing sidewalk stops just north of house #196 and
does not provide a connection to St. John's Sideroad. Therefore, residents are asked
to take a few minutes to answer the attached survey and return it by email to
jmassadeh(a)e-aurora.ca , by fax to 905-841-7119, by mail, or simply bring it in
person to the Town of Aurora, Public Works Department, 3rd Floor, no later than
Friday October 24, 2008. Your answers and comments will help us to determine the
proper action to take in this matter.
If you have any questions or comments, please contact Mr. Jamal Massadeh,
Traffic/transportation Analyst at (905) 727-3123 ext. 4374 or by e-mail at 'massadeh e-
aurora.ca
Yours truly,
NmaF"S+ anovskis, P.Eng
Director of Public Works Department
GENERAL COMMITTEE - JANUARY 13, Zoos ITEM #
Sidewalk Survey of Property Owners on Old Yonge Street
I, (print name),
of (print address)
want to keep the existing_ configuration of the sidewalk
want a sidewalk to be extended to St. John's Sideroad
Comments:
(Signed)
,(Date)
Please return your survey to the Town by no later than Friday October 24, 2008 by e-
mail to imassadeh(a)e-aurora.ca , by fax to (905) 841-7119, by mail, or in person to:
Town of Aurora Public Works Department
1 Municipal Drive, Box 1000
Aurora, Ontario
L4G 6J1
C�azn�: � }irity
Page 2 of 2
GENERAL COMMITTEE - JANUARY 13, 2009 ITEM # 8-11
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PW09-003
SUBJECT: Acceptance of Municipal Services Bayview Wellington North
Subdivision — Phase // - Registered Plan 65M-3573
FROM: Ilmar Simanovskis, Director of Public Works
DATE: January 13, 2009
RECOMMENDATIONS
THAT Council accept the municipal services contained within Registered Plan 65M-
3573 being Phase 11 of the Bayview Wellington North Subdivision as detailed in
Report No. PW09-003;
THAT Council enact By-law 5099-09.D for the assumption of the subject municipal
services;
THAT the Director of Public Works be authorized to issue a Certificate ofAcceptance
of Public Works for said lands as required under Section 3.12 of the Subdivision
Agreement; and
THAT the Treasurer be directed to release the municipal servicing securities held in
relation to the Bayview Wellington North Subdivision Phase 11.
BACKGROUND
The Bayview Wellington North Subdivision Phase II was serviced under a Subdivision
Agreement executed by the Town of Aurora and Bayview Wellington North Inc. on March
5, 2002. The maintenance period, as set out in the terms of the Subdivision Agreement,
has expired for the Registered Plan noted.
Public Works staff has reviewed all inspection reports for the subject part of the
development and is satisfied that the municipal roads and services are in good condition
and have been completed in accordance with the terms of the Subdivision Agreement.
COMMENTS
All public services have been completed and the respective maintenance periods have
expired. All deficiencies have been rectified to the satisfaction of the Public Works
Department.
N4.10
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM #
January 13 2009 - 2 - Report No. PW09-003
CONCLUSIONS
The services forthe Bayview Wellington North Subdivision Phase II as indicated on the key
map (attached as Appendix "A"), being Registered Plan 65M-3573, can be accepted.
FINANCIAL IMPLICATIONS
The Town will, upon issuance of the Certificate of Acceptance of Public Works, be
responsible for all future operational and maintenance costs for the municipal services
within the specified areas.
OPTIONS
None
LINK TO STRATEGIC PLAN
One of the objectives under Goal E - Promoting Accessible Municipal Government is to
maintain Aurora's high standards and integrity. Staff has ensured that the quality of the
construction of the municipal services to be considered for assumption is of the highest
possible standards.
ATTACHMENTS
• Appendix "A" - Key Map showing location of services to be accepted.
• Appendix " B" - Certificate of Acceptance.
• Appendix "C" - By-law 5099-09.D
PRE -SUBMISSION REVIEW
Management Team Meeting — January 7, 2009
Prepared by: Jerry Krvst, Technical Assistant, Extension 4376
Neil Garbe
Chief Administrative Officer
mar im novskis
Director of Public Works
-56-
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- JANUARY 13, 4ftNDIX "A"
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January 2009
GENERAL COMMITTEE - JANUARY 13, 2009
APPENDIX "B"
ITEM # 8-4
TOWN OF AURORA
CERTIFICATE OF ACCEPTANCE
OF PUBLIC WORKS
SUBDIVISION OWNER: Bayview Wellington North Inc.
DATE OF ACCEPTANCE: January 20, 2009
DESCRIPTION OF PUBLIC WORKS ACCEPTED:
All services referred to in Section 3.01 of the Subdivision Agreement between Bayview
Wellington North Inc. and the Town of Aurora for Registered Plans 65M-3573.
IN
Birkshire Drive* Kirkvalley Crescent*, Turnbridge Road, Valemount Way, Haverhill
Terrace, Chippingwood Manor, Somerton Court
* denotes portion within Register Plan 65M-3573 only
The undersigned hereby certifies that the Public Works, described above, have been
installed in accordance with the requirements of the Town of Aurora's specifications and
the above noted agreement and that all municipal departments have been informed of this
matter.
I further certify that the maintenance period, as stipulated in the agreement, has expired,
and that all deficiencies have been rectified to the Town's _ satisfaction, and that
requirements forfinal acceptance as set out in Sections 3.11 and 3.12 have been complied
with.
The Public Works as described above are herewith accepted by the Town of Aurora.
Ilmar Simanovskis,
Director of Public Works
-58-
GENERAL COMMITTEE - JANUARY 13, 2009 ITEM # 8-
APPENDIX "C" THE CORPORATION OF THE TOW
By-law Number 5099 -09.D
BEING A BY-LAW to assume aboveground
and belowground municipal services; to
assume certain lands; and to establish
highways (BayviewWellington North Phased1)
WHEREAS the Municipal Act, 2001, S.O. 2001, as amended, c. 25, section 5 requires that a
power of the municipality shall be exercised by by-law;
AND WHEREAS the Municipal Act, 2001, S.O. 2001 as amended, c.25, section 31 authorizes
the Council of a local municipality to pass by-laws for establishing a highway and land may only
become a highway by virtue of a by-law passed by Council;
AND WHEREAS Council desires to assume aboveground and belowground municipal services,
assume certain lands and to establish certain highways;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. The following lands be established as public highway and assumed by the Corporation of
the Townof Aurora:
Birkshire Drive as contained within Plan 65M-3573
Kirkvalley Crescent as contained within Plan 65M-3573
Turnbridge Road as contained within Plan 65M-3573
Valemount Way as contained within Plan 65M-3573
Haverhill Terrace as contained within Plan 65M-3573
Chippingwood Manor as contained within Plan 65M-3573
Somerton Court as contained within Plan 65M-3573
2. The following lands be established as public highway by the Corporation of the Town of
Aurora:
Blocks 279, 280, 282, 283, 284, 286 and 287 as contained within Plan 65M-3573
3. The Corporation of the Town of Aurora hereby assumes the aboveground and belowground
municipal services for the lands contained within Plan 65M-3573.
4. THAT the Mayor and Clerk are hereby authorized to execute all documentation required in
connection with the assumption thereof.
5. THAT this By-law may be registered in the appropriate Land Registry office on title to the
said streets and/or reserves set out in Sections 1 and 2 herein, if applicable.
6. THAT the provisions of this By-law shall come into force and take effect upon third reading
thereof.
READ A FIRST SECOND AND THIRD TIME THIS 20 DAY OF JANUARY, 2009,
PHILIS MORRIS, MAYOR LUCILLE KING, TOWN CLERK
-59-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 9 -1
i TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PW09-005
SUBJECT: Tender Award of Tender PW2008-80 - For Emergency Repair to the
Waterand Sewer Distribution System and the Installation ofWaterand
Sewer Service Connections.
FROM: Ilmar Simanovskis, Director of Public Works
DATE: January 13, 2009
RECOMMENDATIONS
THAT Tender PW2008-80 — For the Supply of all Labour, Material and Equipment
Necessary for Emergency Repairs to the Town's Water Distribution and Sewer
System and the Installation ofWater and Sewer Service Connections, be awarded to
VM DiMonte Construction Ltd. at its tendered price of$322,020,00 (exclusive of GST)
per year with the option to renew for a further two one-year periods;
THAT Council authorize the Mayor and Municipal Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder for emergency
repairs and service connections; and
THAT By -Law 4988-08.17 Schedule "E" be amended to reflect the newly introduced
Flat Rate Water and Sewer Service Connection Fees.
BACKGROUND
As one of the standard contracted maintenance components in Public Works operations,
the service of providing emergency watermain and sewer repairs are put out for public
tender. As well, the Town provides property owners the service of providing new water,
sanitary and storm sewer connections from the main to their property line, at a pre-
determined flat rate fee.
This report provides the details of the tender results, the recommended contractor for these
works to proceed and the associated service fees established for the connection costs.
COMMENTS
1.0 General
Tender PW2008-80 is comprised of two parts, "Emergency Repairs to the Water
Distribution and Sewer System" and `Installation of Water and Sewer Service
Connections". Both components include typical repair and connection scenarios that have
previously been experienced in the Town of Aurora.
-60-
GENERAL COMMITTEE - JANUARY 135 2009
ITEM #
January 13 2009 - 2 - Report No. PW09-005
1.1 Emergency Repairs
The emergency repairs component of the Tender is as it is stated, it involves fixing
water and sewer main breaks at all hours of the day. Typically, emergency failures
require immediate and specialized repair to lessen the damage and impact to the
surrounding area and residents.
Due to the increasing levels of environmental and legislative responsibilities
associated with water and sewer systems, the Town has had an on -call contractor
system in place for several years, which ensures the immediate and diligent
response to all emergency concerns.
As well as guaranteeing a quick response to emergencies, this Tender establishes a
fixed and advantageous pricing structure to the Town.
1.2 Service Connections
Service connections are requested when developers, residents or commercial
property owners require a new or an additional water/sewer connection. The
applicant is fully responsible for all costs (plus administration charges) for these new
service connections. Applicants pay an established flat installation fee for all water
services up to 50mm in diameter and all sewer installations.
The contractor will be reimbursed according to the quoted prices in the contract.
Costs paid by the applicant will match the contractor's invoices plus the Town's
administration fees, thereby continuing the practice of having these service
connections fully funded by the applicant.
2.0 Tender Process
On Thursday, November 27, 2008, the Tender Opening Committee opened four tenders
for the associated works with the following results;
VM DiMonte Construction Ltd. $322,020.00
BARRA CON Construction Ltd. $421,750.00
Serve Construction Ltd. $491,823.60
F.D.M. Contracting Co. Ltd. $676,755.00
Total tendered prices are based on estimated annual requirements.
The Tender was issued by the Town's Financial Services Department and advertised
according to the requirements of the Town's standard purchasing procedures. Verification
of the tenders was undertaken by Town staff including the correction of mathematical
errors as necessary.
-61-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 9-3
January 13, 2009 - 3 - Report No. PW09.005
Based on the itemized pricing of the Tender, the proposed new fixed costs for standard flat
rate service connections are detailed below:
Flat Rate Service Connections
Fees
New Fixed Costs
Current Fixed Costs
20mm Water Service
$ 2,512.12
$ 2,404.82
25mm Water Service
$ 2,816.62
$ 2,715.12
40mm Water Service
$ 3,425.62
$ 3,490.87
50mm Water Service
$ 3,806.25
----------
125mm Sanitary Service
$ 4,567,50
$ 4,654.50
150mm Storm Service
$ 4,567.50
$ 4,654.50
Note: new rates declined by an average 0.2%
It is noted that the Tender is only until the end of 2009 with the option to renew for a further
two one-year periods, should all terms and conditions be agreeable to all parties. The
hourly and unit rates, however, will be fixed during the time of this agreement.
3.0 Emergency Response Contract Conditions
Under the terms of the contract, the contractor is required to provide 24 hour, 7 days per
week emergency repair service and must respond to emergencies within 2 hours of being
notified. Failure for the contractor to meet the conditions of the contract will result in
liquidated damage fees of $300 per day and all back charges in price difference that the
Town may expend to complete the work.
OPTIONS
As stated in this Report.
FINANCIAL IMPLICATIONS
Staff have proposed funds in the Public Works 2009 Operating Budget for the emergency
water and sewer repair works based on the expenditures historically experienced. As well,
_funds have been proposed in the 2010 and 2011 Outlook portions of the budget for the
future years of the term of this Contract.
It should be noted that though the overall unit costs for emergency repairs and service
connections have decreased slightly from the previous 2005 contract, it is still nonetheless
difficult to accurately establish a total annual expenditure because of the emergency nature
of such works. Budget drivers for the emergency works component of this contracture
therefore dictated by the volume of unanticipated system failures.
In regards to the service connections portion of the contract as stated in the body of this
report, these services are all on a self funding model paid for by the requested users of this
service, therefore no budget impacts are anticipated here.
-62-
GENERAL COMMITTEE - JANUARY 135 2009
ITEM # s-4
January 13 2009 - 4 - Report No. PW09-005
CONCLUSIONS
The low bid contractor, VM DiMonte Construction Limited, is also the current contract
holder, and has for many years provided the Town and other area municipalities with
prompt quality professional services.
LINK TO STRATEGIC PLAN
Goal C: Promote a healthy environment that fosters social and physical well being.
Objective C2: Enhance and promote public safety.
Objective D1: Continue the commitment of fiscal responsibility and accountability.
Objective 132: Enhance customer service
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making.
ATTACHMENTS
• Appendix "A" — Form of Agreement
PRE -SUBMISSION REVIEW
Management Team Meeting of January 7, 2009
Prepared by: Erwin Molnar, Operations Technician, extension 3441
a a ovskis Neil Gaarb//e
Director of Public Works Chief Administrative Officer
-63-
GENEiA f EAW I T,TEE - JANUARY 13, 2009
ITEM # 9-5
THE CORPORATION OFTHETOWN OFAORORA '
PUBIC WORKS REPARTMENT
TENDER#
PW 2008-80
DATE ISSUED;
November 17, 2008
CLOSING DATE:
12,00:00 NOON, local time, November 27, 2008
FORM OF AGREEMENT
THIS AGREEMENT made (in triplicate) this day of 1 Tr. AD 200a.
kE EEN:.
The Corporation of the Town of Aurora
hereinafter called the. "OWNER"
of the First Par
and.
Vii i�r�^✓�rei irn4rU[��rr LCYa'
hereinafter called the "CONTRACTOR"
of the Second Part
WHEREAS the Bid of the Contractor respecting the construction work, hereinafter referred to
and described, as accepted by the Owner on the 2:z �N, day of-1Ucua,,, Vjam 2.0M .
THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and the
covenants hereinafter contained, the Parties hereto agree as follows:
1. The Contractor hereby covenants and agrees to provide and supply at the Contractor's own
expense, ali,and every kind of labour, appliances, equipment, and materials for, and to undertake and
complete in strict accordance with this Bid Document dated November 27, 2008 prepared for the Town
of Aurora Public Works Department, all of which said Documents are annexed hereto, and form.part of
this a reement. to the same extent as if fully embodied herein at and for the price, or sum of
$Fs�
2. The Contractor further covenants and agrees to undertake and perform the said work.in a
proper work like manner under the supervision and direction and to the complete satisfaction of the
Owner within the period of time specified in the Form of Bid.
3. The Contractor further covenants and agrees that the Contractor will at all times, indemnify and
save harmless the Owner, the Owners 'officers, servants, and agents from and -'against all loss or
damage, and from and against all actions, "suits, claims and demands whatsoever which may be made -
or brought against the Owner, the Owners officers, servants, and agents by reason or in consequence
of the execution and performance or maintenance of the said work. by the Contractor, the Contractor's
servants, agents or employees.
4. The Contractor further covenants and agrees to furnish in accordance with the above
specification, a Performance Bond in an amount equivalent to one hundred percent (100%) of the
contract price approved by the Owner's Solicitor, guaranteeing the faithful performance of the said
work, in accordance with the terms of this Agreement.
5. The Owner hereby covenants and agrees that if the said work shall be duly and properly
executed and materials provided as aforesaid and if the Contractor shall carry out, perform and observe
all of the requirements and conditions of this agreement, the Owrier will pay the Contractor the contract
price herein set forth in the Contractor's,Bid; such payment or payments to be made in accordance with
the provisions of the General Conditions of the Contract referred to above.
6_ This agreement and everything herein contained shall ensure to the benefit of and be binding
upon the Parties hereto, their successors and assigns, respectively. -
32
- 64 -
ENERAL COMMITTEE - JANUARY 13, 2009 ITEM #
7. All communications in writing between the parties or between them and the Town shall be
deemed to have been received by the addressee if. delivered to the Individual or to a member of the
bidder or to an officer of the Corporation for whom they are intended or if sent by post, telegram or
facsimile addressed as follows:
THE OWNER: CORPORATION OF THE TOWN OF AURORA
1 Municipal Drive .
P.O. Box 1000
Aurora, Ontario
L4G 6A FAX: 905-841-7119
THE CONTRACTOR: j/v/1 [),Ar)h P ruclr . L.TO
GI, - al.G
FAX: A\U IrsR - 7S-aO
IN WITNESS WHEREOF the parties hereto have hereunto affixed their corporate seals duly
attested by the hands of their proper officers in that behalf respectively,
CONTRACTOR
OWNER
Mayor
Clerk
GENERAL COMMITTEE - JANUARY 13, 2009 ITEM #
AuRTOWN OF AURORA
GENERAL COMMITTEE No. PL09-002
SUBJECT. Official Plan & Zoning By-law Amendment Applications
WED Investments Ltd. (Kaitlin Group)
Lots 123, 124, 125, 127 and Part of 122, Plan 246
15277, 15283, & 15291 Yonge Street and
10, 12 & 14 Centre Street
Files: D09-03-97, D14-16-97
Related File D11-01-07
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: January 13, 2009
RECOMMENDATIONS
THAT Council receive as information the following overview of Official Plan and
Zoning By-law Amendment Application Files: D09-03-97 and D14-16-97, WED
Investments Ltd. (Kaitlin Group) to be scheduled for a Public Meeting on February
25, 2009.
PROPOSAL
The applications as submitted by the Owners propose to;
a) Amend the Official Plan provisions of the Community Commercial Centre
Official Plan designation as it applies to building height and setback, and
b) Rezone the lands from "Central Commercial (C2) Zone" to a site specific
"Central Commercial (C2-X) Exception Zone"
The amendments would allow the owner to develop a six storey (seven along the east
facade) mixed use building incorporating approx. 377 m2 (4,058 ft2) of ground floor retail
commercial floor area, and 76 residential apartment units.
Parking for103 vehicles will be located within an underground parking garage accessed
from Yonge Street and a second level deck accessed from Centre Street.
BACKGROUND
Location/Land Use:
The subject lands are located at the north east corner of Centre Street and Yonge
Street with a frontage of approx. 56m on the east side of Yonge St. and a flankage of
MT
GENERAL COMM/TTEE - JANUARY 13, 2009
ITEM # 10 - 2
January 13, 2009 - 2 - Report No. PL00-002
approx. 65m on the.north side of Centre Street. The site has a total lot area of
3,583m2 (0.87 acres) A vacant commercial building currently exists on the immediate
corner of the property. The remainder of the lands are vacant and the lands slope
towards the north east comer (rear) of the site.
Official Plan:
The lands are located within the Historic Core - Community Commercial Centre Official
Plan designation. The designation encourages the development of multi -use projects
with residential (and office uses) located above ground floor commercial. Building
heights are limited generally between two and three stories at the street facade to a
maximum five storeys in total. An amendment to the Official Plan is required to allow
the six/ seven storey building.
Zoning By-law:
The lands are currently zoned "Central Commercial (C2) Zone" by Town of Aurora
Zoning Bylaw 2213-78, which allows commercial and residential uses but amendments
are required to permit the scale of the proposed development as proposed.
Surrounding Uses:
To the North: Residential uses facing Yonge Street and Catherine Avenue
South: Yonge Street commercial
East: Residential uses facing Centre Street
West: Yonge Street commercial,
Application Background:
The subject OPA and ZBA applications were considered by Council at four (4) previous
Public Meetings dating back to 1998. At the most recent Public Meeting held on June
25, 2005 the development proposal consisted on a 5/6 storey mixed use building
incorporating 300m2 gfa of ground floor commercial, 58 apartment units and a total of
112 parking spaces.
Council passed the following resolution:
`THAT Council approve of the Official Plan and Rezoning applications in principle,
subject to the resolution of outstanding issues; and
THAT prior to Council adoption of the Official Plan Amendment, the owner be
requested to consider comments provided at the public meeting and also address
matters identified in the staff report related to: increasing the amount of commercial
to residential floor space ratio which would be achieved by reducing the amount of
residential floor area and thereby reducing the number of residential units
appropriate building setback or methods to achieve an adequate level of screening
to the north wall of the parking lot; transportation design issues related to the Official
- 67 -
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM #
January 13, 2009 - 3 - Report No. PL00-002
Plan road widening dedication of 3.Om on Centre Street, the owners' action to be
taken on the soils report and building elevation revisions per the architectural/urban
design review comments; and
THAT the Zoning By-law Amendment proceed to a subsequent Council meeting for
approval following the submission and comments to a formal site plan application, to
ensure site plan compliance with the Town's Core Area development standards and
identify the applicable exceptions required to the C2 zoning standards, and
THAT when all concerns have been addressed, allocated servicing capacity to this
proposal will need to be put in place to ensure the capacity is utilized within a
reasonable period oftime."
On June 4, 2007 a Site Plan application was filed with the Town (File: D11-10-07). The
latest submission of the Site Plan, received by the Town on December 2, 2008
proposes an additional storey (6/7), 76 residential units and 103 parking spaces, which
varies from the development application considered at the June 25, 2005 Public
Meeting. As such the latest submission does not comply to Council's current resolution
on the OPA and ZBA applications and it has been over three (3) years since the
application was last considered by Council. As such it is recommended that Council
direct Staff to hold a further (fifth) Public Meeting on the subject OPA and ZBA
applications.
Alternatively, Council may decide that adequate public input has been provided to the
subject OPA and ZBA applications and that a further Public Meeting to receive pubic
input is not necessary. Should Council choose this option staff would evaluate the
development applications, including the recently revised Site Plan submission and
report to General Committee for direction on the applications.
COMMENTS
The Official Plan outlines a series of policies that have been designed to assist staff
and Council in the review of redevelopment proposals for the historic core area. Major
policy directives include the following:
• Encouraging infilling and redevelopment projects compatible in design, style, scale
and function with the surrounding built environment.
. Buildings heights generally between two and three storeys at the street facade,
stepping back to a height limitation of five storeys.
• Commercial uses on the ground floor with offices and/or residential in the upper
storeys, in compliance with housing supply policies.
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM # 10-4
January 13, 2009 - 4 - Report No. PL00-002
• Adequate vehicle parking including consideration of reduced parking requirements
where warranted.
• Direct pedestrian access from the street access to commercial establishments,
• High urban design standards including architectural facade treatments, incorporating
display windows and awnings to shelter pedestrians, and in keeping with the
surrounding built environment.
• Appropriate site plan measures dealing with issues such as garbage collection,
lighting, pedestrian routes, buffer treatments and building design to mitigate the effects
of any development on neighbouring properties.
The proposal for a mixed -use development with ground floor commercial and
residential development above generally conforms with the above noted policies.
OPTIONS
Not Applicable
FINANCIAL IMPLICATIONS
Not Applicable
CONCLUSION
An Application has been submitted to amend the Official Plan and Zoning Bylaw to allow
the development of a six/seven storey mixed use condominium apartment building within
the Aurora downtown core. Four Council Public Meetings have been held over a period of
seven years. Staff recommend that the subject staff report be received as an information
overview of the subject application, and if a further Public Meeting is considered necessary
that Council direct that a Public Meeting be held for February 25, 2009
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with
informed and involved citizens
Objective D3: Be accountable and transparent to residents -by ensuring open and
accessible information flow and accessible decision -making
Objective D4: Create a respectful environment that fosters team work and open dialogue,
consistent with a Character Community. These Objectives acknowledge the responsibilities
required by governance that contribute to informed and involved citizens.
Link to Objectives and Goals:
-69-
GENERAL COMMITTEE - JANUARY 13, 2009
ITEM #
January 13, 2009 1 - 5 - Report No. PL00-002
The Strategic Plan contains objectives and goals to ensure transparent, accountable and
open governance in concert with informed and involved citizens. Review of the subject
application through the Official Plan and Zoning By-law amendment process will contribute
to the facilitation of these objectives and goals.
SERVICING ALLOCATION
Council approval of 76 units of servicing allocation will be required for the subject
application.
PROVINCIAL POLICY STATEMENT
There are no conflicts with the policies of the Provincial Policy Statement as a result of this
application
ATTACHMENTS
Figure 1 - Location Plan
Figure 2 — Proposed Site Plan
Figure 3 — Proposed Building Elevation
PRE -SUBMISSION REVIEW
Management Team Meeting — January 7, 2009
Prepared by. Glen Letman, Manager of Development Planning
Extension 4346
Marco Ratiiuhno, M.CJ.P., R.P.P.
Director of Planning and Development
Services
if Garbe
Chief Administrative Officer
- 70 -