AGENDA - Council - 20091208COUNCIL MEETING
AGENDA
No 09=33
TUESDAY, DECEMBER 8, 2009
1:00 PAN
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
December 4, 2009
AuitC A
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO, 09-33
Tuesday, December 8, 2009
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
ll APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
111 OPEN FORUM
IV ADOPTION OF MINUTES
Special Council Minutes of Tuesday, November 24, 2009 pg. I
Council Minutes of Tuesday, November 24, 2009 pg. 4
RECOMMENDED:
THAT the Special Council minutes of Tuesday, November 24, 2009 and
the Council minutes of Tuesday, November 24, 2009 be adopted as
printed and circulated.
Council Meeting Agenda
Tuesday, December 8, 2009
Page 2 of 8
V PRESENTATIONS
a) Presentation by Mayor Morris
Re: Official Olympic Torch Relay Announcement for 2010 Winter
Olympics
b) Presentation by Mayor Morris and Council to Mr. Kenneth White,
Royal Canadian Legion
c) Presentation by the Region of York
Re: Source Water Protection
d) Mr. Daniele Zanotti, CEO, United Way of York Region
Re: 2009 United Way Campaign
(requesting 10 minutes)
V1 PUBLIC SERVICE ANNOUNCEMENTS
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
a) Ms Wendy Martineau, Resident pg. 14
Re: Item 1 — IES09-064 — Completion of Sidewalk on
Nisbet Drive
b) Mr. Don Roberts, Resident
Re: Item 1 — IES09-064 — Completion of Sidewalk on
Nisbet Drive
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
York Region Council Highlights — November 19, 2009 pg. 70
Mayor's Report
RECOMMENDED:
THAT the Regional Report be received for information.
Council Meeting Agenda
Tuesday, December 8, 2009
Page 3 of 8
"I NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
XIII CLOSED SESSION
THAT Council resolve into a Closed Session, following adjournment, to
consider:
➢ Applications for the Economic Development Advisory Committee
personal matters about an identifiable individual, including
municipal or local board employees
XIV READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5184-09 BEING A BY-LAW to amend the Zoning pg. 76
By-law No. 2213-78, as amended
(15933 Bayview Avenue)
(related to report PL09-085 — Dec 1,
2009 General Committee meeting)
5187-09 BEING A BY-LAW to reallocate any pg. 87
2009 Operating Surpluses
(related to report FS09-045 — Dec 1,
2009 General Committee meeting)
5191-09 BEING A BY-LAW to exempt Lots 4, 55 pg. 88
and 66 on Plan 65M-4079 from Part -lot
Control (Country Wide Homes at Aurora Inc.)
(related to report PL09-090 — Dec 1,
2009 General Committee meeting)
5192-09 BEING A BY-LAW to levy interim property pg. 89
taxes for the taxation year 2010
(related to report FS09-052 — Dec 1,
2009 General Committee meeting)
Council Meeting Agenda
Tuesday, December 8, 2009
Page 4 of 8
5194-09 BEING A BY-LAW to amend By-law No. pg. 91
5096-08.H to appoint an official responsible
for Town contact and staff direction in the
absence of the Chief Administrative Officer
5196-09 BEING A BY-LAW to allocate any 2009 pg. 92
Water and Wastewater Surplus or Deficit
(related to report FS09-045 — Dec 1,
2009 General Committee meeting)
5195-09 BEING A BY-LAW to confirm actions by pg. 93
Council Resulting from Council Meeting
09-33 on December 8, 2009
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, December 8, 2009
Page 5 of 8
9
3.
4.
AGENDA ITEMS
IES09-064 — Completion of Sidewalk on Nisbet Drive
(deferred from December 1, 2009 General Committee meeting)
RECOMMENDED:
THAT Capital Project No. 31075 for the reconstruction of
include the completion of a sidewalk along Nisbet Drive
Drive south to the existing sidewalk near Sandusky Crescent.
pg. 15
Nisbet Drive
from Fairway
Special General Committee - Operating Budget Meeting Minutes pg. 25
Saturday, November 21, 2009
RECOMMENDED:
THAT the minutes of the Special General Committee - Operating Budget
Meeting of November 21, 2009 be received and the recommendations
carried by the Committee be approved.
Special General Committee - Operating Budget Meeting Minutes pg. 30
Monday, November 23, 2009
RECOMMENDED:
THAT the minutes of the Special General - Operating Budget Committee
Meeting of November 23, 20Q9 be received and the recommendations
carried by the Committee be approved.
Special General Committee - Operating and Capital Budget Meeting pg. 34
Minutes - Monday, November 30, 2009
RECOMMENDED:
THAT the minutes of the Special General Committee - Operating and
Capital Budget Meeting of November 30, 2009 be received and the
recommendations carried by the Committee be approved.
Council Meeting Agenda
Tuesday, December 8, 2009
Page 6 of 8
5. General Committee Meeting Minutes pg. 39
Tuesday, December 1, 2009
RECOMMENDED:
THAT the minutes of the General Committee Meeting of December 1,
2009 be received and the recommendations carried by the Committee be
approved.
6. Central York Fire Services - Joint Council Committee Meeting pg. 48
Minutes — September 15, 2009
RECOMMENDED:
THAT the minutes of the Central York Fire Services — Joint Council
Committee meeting on September 15, 2009 be received for information.
7. Central York Fire Services - Joint Council Committee Meeting pg. 52
Minutes — October 20, 2009
RECOMMENDED:
THAT the Joint Council Committee recommends to the Councils of the
Town of Aurora and the Town of Newmarket that the following resolution
be adopted:
WHEREAS during an average year in Ontario almost 13,000
structure fires result in 90 deaths, 800 injuries and $347 million in
property damage with 72% of these fires occurring in residential
structures;
AND WHEREAS fire sprinklers have a proven record of saving lives
and reducing property loss;
AND WHEREAS the Minister of Housing of Ontario is responsible
for the formulation of requirements covering the safety regulations
for new buildings in Ontario under the Building Code Act, and the
Solicitor General of Ontario is responsible for the formulation of
requirements covering the safety regulations for existing buildings
in Ontario under the Fire Protection and Prevention Act;
THEREFORE BE IT RESOLVED by the Council of the Corporation
of the Town of Aurora as follows:
Council Meeting Agenda
Tuesday, December 8, 2009
Page 7 of 8
THAT the Town of Aurora petition the Minister of Housing for
Ontario to ensure that the requirement for the installation of
sprinkler protection be extended to include all new residential
construction as defined under the Ontario Building Code; and
THAT the Council of the Town of Aurora petition the Solicitor
General for Ontario to include the requirements for residential
sprinkler protection in the Ontario Fire Code; and
THAT this resolution be circulated to the Member of Provincial
Parliament for Newmarket -Aurora, the Canadian Association of Fire
Chiefs, the Ontario Association of Fire Chiefs, the Association of
Municipalities of Ontario and all member municipalities of the
Greater Toronto Area; and
THAT the minutes of the Central York Fire Services — Joint Council
Committee meeting on October 20, 2009 be received for information.
8. ADM09-015 — Request for Professional Real Estate Services for the pg. 58
Sale of the Town's 15059 Leslie Street Property
RECOMMENDED:
THAT Council receive this report for information; and
THAT Council award ADM2009-101 to DTZ Barnicke — GTA Industrial
Team for professional real estate brokerage services for the sale of the
described lands located at 15059 Leslie Street; and
THAT Council authorize the Mayor and Town Clerk to sign the required
agreements to execute this award.
9. CS09-019 — Corporate Insurance Renewal pg. 62
RECOMMENDED:
THAT the insurance and risk management proposal submitted by BFL
Canada in the amount of $291,211 plus taxes be approved; and
THAT the Town of Aurora's corporate insurance policy be renewed for a
one year period.
Council Meeting Agenda
Tuesday, December 8, 2009
Page 8 of 8
10. Memorandum from Councillor MacEachern pg. 67
Re: Motion — Recorded Votes
(Notice of Motion provided at December 9, 2009 General Committee
Meeting)
RECOMMENDED:
THAT Council provide direction.
11. Adoption of Recommendations from Closed Session Meeting on pg. 68
Tuesday, December 1, 2009
RECOMMENDED:
THAT the recommendations from the Closed Session meeting held on
December 1, 2009 regarding the following matters be approved:
1. litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; and
2. personal matters about an identifiable individual, including municipal or
local board employees
12. Memorandum from Councillor Wilson p9 69
Re: Motion — Youth Councillor
(Notice of Motion provided at November 24, 2009 Council Meeting)
RECOMMENDED:
THAT Council provide direction.
COUNCIL MEETING AGENDA - December 8, 2009 Sp Council Minutes - I
AuRPRA
TOWN OF AURORA
SPECIAL COUNCIL MEETING MINUTES
NO, 09-31
Council Chambers
Aurora Town Hall
Tuesday, November 24, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas (arrived at 5:46 p.m.), Gaertner (arrived at
5:53 p.m.),. Gallo, Granger, MacEachern, McRoberts
and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Town .Solicitor/Acting
Town Clerk, Director of Building and By-law Services,
Director of Corporate and Financial Services/
Treasurer, Council/Committee Secretary, Gerafd
Grupp and Vince Congiusti on behalf of Aurora
Investments Inc.
Mayor Morris called the meeting to order at 5:39 P.M.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
/1 APPROVAL OFAGENDA
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additions, be approved:
➢ Exhibit 2 — FS09-053 — Complaint of Development Charges
Payable —145 Industrial Parkway South
➢ Exhibit 3 — Rebuttal Submissions from Aurora Investments Inc.
CARRIED
Mayor Morris read a statement into the record, which statement set out the procedure to
be followed for the purposes of the hearing that was the subject of the meeting.
Due to their late arrival, Councillors Collins-Mrakas and Gaertner did not participate in
the hearing.
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COUNCIL MEETING AGENDA - December 8, 2009
Sp Council Minutes - 2
Minutes of Special Council Meeting
Tuesday, November 24, 2009
Page 2 of 3
lit CONSIDERATION OF ITEMS
1. Submissions from Aurora Investments Inc.
➢ Exhibit 1'—Original Submissions (item I of Agenda))
➢ Exhibit 3 — Rebuttal Submissions (Added Item to Agenda)
➢ Exhibit 4—Site Plan (Distributed during Hearing)
➢ Exhibit 5—Additional Submissions (Distributed during Hearing)
Mr. Gerald Gmpp provided an overview of the submissions by Aurora
Investments Inc.
2. Submissions from The Corporation of the Town of Aurora
➢ Exhibit 2 - FS09-053 —Complaint of Development Charges Payable
145 Industrial Parkway South
(Item 2 of Agenda)
Mr, Dan Elliott, Director of Corporate and Financial Services/Treasurer, provided
an overview of the submissions by The Corporation of the Town of Aurora.
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT Council retire to deliberate and render a decision at a later time.
CARRIED
Moved by Councillor McRoberts SocondedbyCouncillor Granger
THAT the submissions by Aurora Investments Inc. be received.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the submissions by The Corporation of the Town of Aurora be
received.
IV READING OF BY-LAWS
Moved by Councillor Buck
CARRIED
Seconded by Councillor MacEachern
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
5189-09 BEING A BY-LAW to confirm actions by
Council Resulting from Special Council
Meeting 09-31 on November 24, 2009'
CARRIED
-2.
COUNCIL MEETING AGENDA - December 8, 2009 Sp Council Minutes -
Minutes of Special Council Meeting
Tuesday, November 24, 2009
Page 3 of 3
V ADJOURNMENT
Moved by Councillor Buck
THAT the meeting be adjourned at 6:57 p.m.
CARRIED
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COUNCIL MEETING AGENDA - December 8, 2009 Council Minutes
Auk
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 09-32
Council Chambers
Aurora Town Hall
Tuesday, November 24, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachern,
McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting
Town Clerk, Director of Building and By-law Services,
Director of Parks and Recreation Services, Director of
Planning and Development Services, Director of
Infrastructure and Environmental Services, Director of
Corporate and Financial Services/Treasurer, and
Council/Committee Secretary
Mayor Morris called the meeting to order at 7:08 p.m.
1 DECLARAT/ONSOFPECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OF AGENDA
Moved by Councillor Granger
Seconded by Councillor Gallo
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional items, be approved:
➢ Delegation b) — Mr. Charles Sequeira and Mr. Derek Murray,
Aurora Seniors Association
Re: Item 4(13) — LS09-046 — Aurora Seniors Association Proposal for
Liquor Licence
➢ Item 7 — LSAC09-09 — Leisure Services Advisory Committee Meeting
Minutes — November 19, 2009
➢ Item 8 — Extract from Special General Committee Meeting
Saturday, November21, 2009
➢ Item 9—Extract from Special General Committee Meeting
Monday, November 23, 2009
On a recorded vote the resolution was CARRIED,
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;OUNCIL MEETING AGENDA December 8, 2009 Council Minutes - 2
Minutes of Council Meeting
Tuesday, November 24, 2009
Page 2of10
YEAS: g NAYS: 3
VOTING YEA: Councillors Gaertner, Gallo, Granger, MacEachern, Wilson and
. Mayor Morris
VOTING NAY: Councillors Buck, Collins-Mrakas and McRoberts
CARRIED
III OPEN FORUM
Mr. Geoffrey Dews, President of the Aurora Chamber of Commerce, addressed
Council to introduce Ms Judy Marshall, the new Executive Director of the Aurora.
Chamber of Commerce.
IV AAOPTION OF MINUTES
Special Council Minutes of Tuesday, November 1.0, 2009
Council Minutes of Tuesday, November. 10, 2009
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT the Special Council minutes of Tuesday, November 10, 2009 and
the Council minutes of Tuesday, November 10, 2009 be adopted as
printed and circulated.
CARRIED
V PRESENTATIONS
a) Ms Rema Thompson donated one of her paintings of the Farmers Market
to the Town of Aurora
Mayor Morris introduced and thanked Ms Rema Thompson for her donation to
the Town of Aurora of one of her paintings of. the Farmers Market.
b) Presentation to the Town of Aurora's 2009 Platinum Sponsors
➢ Bell
➢ Cineplex Odeon Aurora Cinemas
➢ Aurora Home Hardware
➢ HS Financial Services Inc.
➢ Rogers
Mayor Morris, Ms Shelley Ware - Special Events Coordinator and Ms Nicole
Williams - Sponsorship and Special Events Assistant, presented the Town of
Aurora's 2009 Platinum Level Event Sponsors with recognition awards for their
invaluable contributions to the success of the Town's special events in 2009.
These sponsors are: Bell, Cineplex Odeon Aurora Cinemas, Aurora Home
Hardware, HS Financial Services Inc. and Rogers.
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COUNCIL MEETING AGENDA - December 8, 2009
Council Minutes - :
Minutes of Council Meeting
Tuesday, November 24, 2009
Page.3 of 10
VI PUBLIC SERVICE ANNOUNCEMENTS
Mayor Morris announced that the Town of Aurora has received the Aurora Youth
Soccer Club "Builder' Award of Merit, in recognition of 45 years of ongoing
contribution to the Club.
Mayor Morris announced that she was invited by the Heritage Canada
Foundation to meet with H.R.H. Prince of Wales. Mayor Morris reminded
everyone that the Town of Aurora received the 2008 Prince of Wales Prize for
municipal heritage leadership and demonstrating exemplary commitment to the
preservation of its built heritage.
Mayor Morris advised that she attended a Remembrance Day dinner at the
Legion and that Mr. Kenneth Edward White was given the Royal Canadian
Legion Meritorious Service Medal, Mayor Morris advised that Mr. White will be
invited to attend a Council meeting to receive a certificate recognizing his
achievement.
Councillor Gaertner raised a Question of Privilege and requested that Councillor
Buck apologize for the comments she made towards her at the Special General
Committee Budget Meeting on Saturday, November 21, 2009.
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT Councillor Buck apologize to Councillor Gaertner for comments
made by her at the Special General Committee Budget Meeting on
Saturday, November 21, 2009.
On a recorded vote the resolution was CARRIED.
YEAS: 7 NAYS: 2
VOTING YEA: Councillors Gaertner, Gallo, Granger, MacEachern, McRoberts,
Wilson and Mayor Morris
VOTING NAY: Councillors Buck and Collins-Mrakas
Councillor Buck apologized to Councillor Gaertner
Councillor Wilson announced that he attended the launch of the York Regional
Police and Mothers Against Drunk Drivers (MADD) Ride Program, which is in
special effect for the next five weeks, but always in effect year around.
Councillor McRoberts advised that the Salvation Army Kettle Drive begins on
Saturday, November 28, 2009 and that, once again, the Town of Aurora is
assisting. Councillor McRoberts advised that Info Aurora and Neighbourhood
Network are scheduling the volunteers and that the contact information is:
➢ Info Aurora 905-727-8214
➢ Neighbourhood Network 905-726-3737
➢ Salvation Army 905-895-6276
Councillor McRoberts, also advised that on-line donations are being accepted at:
➢ iKettle www.e-aurora.ca (under Announcements)
Mayor Morris announced that the Santa Under the Stars Parade is being held on
Saturday, November 28, 2009 beginning at 6:00 p.m., following the route south
on Yonge Street beginning at St. Andrew's Village (Yonge Street and Orchard
Heights Drive).
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;OUNCIL MEETING AGENDA - December 87 2009
Council Minutes - 4
Minutes of Council Meeting
Tuesday, November 24, 2009
Page 4 of 10
Mayor Morris announced that the Olympic Torch Run will go through the Town of
Aurora on Friday, December 18, 2009 and that the route will be announced on
December 8, 2009. Mayor Morris advised that there will be events held at Town
Park in the middle of the day, as well as free skating at the Aurora Community
Centre and asked residents to mark their calendars for this special occasion.
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3(1), 4(11), 4(13), 5 and 6 were identified for discussion.
Vill ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wilson Seconded by Councillor MacEachom
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
Special General Committee Meeting Minutes
Saturday, November 7, 2009
THAT the minutes of the Special General Committee Meeting of
November 7, 2009 be received and the recommendations carried by the
Committee be approved.
2. Special General Committee Meeting Minutes
Monday, November 16, 2009
THAT the minutes of the Special General Committee Meeting of
November 16, 2009 be received and the recommendations, carried by the
Committee be approved.
LSAC09-09 — Leisure Services Advisory Committee Meeting Minutes
November 19, 2009
(Added Item)
THAT the Leisure Services Advisory Committee Meeting minutes from the
November 19, 2009 meeting be received and the recommendations
contained therein be approved.
8.Extract from Special General Committee Meeting
Saturday, November 21, 2009
(Added Item) .
THAT the presentation from Mr. Garbe be received; and
THAT Council give advanced approval to establish the proposed full time
positions of "Manager of Corporate Communications" and "Manager of
Strategic Initiatives"; and
THAT staff be authorized to proceed with the recruitment process.
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COUNCIL MEETING AGENDA - December 8, 2009
Minutes of Council Meeting
Tuesday,, November 24, 2009
Page 5 of 10
9. Extract from Special General Committee Meeting
Monday, November 23, 2009
(Added Item)
THAT the presentation from Mr. Cooper be received; and
Council Minutes
THAT Council give advanced approval to establish the proposed contract
position of "Election Co-ordinator"; and
THAT staff be authorized to proceed with the recruitment process.
CARRIED
1X . DELEGATIONS
a) Ms Susan Walmer, Executive Director,
Oak Ridges Moraine Land Trust
Re: Item 4(11) L809-037 — McLeod Woodlot — Oak Ridges
Moraine. Land Trust (ORMLT)
Ms Susan Walmer addressed Council to provide an overview of the Oak Ridges
Moraine Land Trust (ORMLT), including the following comments:
➢ there is no owner of the land trust - volunteers contribute time to help
protect land through agreements, acquisition and stewardship
it is not a government agency but an independent organization
➢ they work cooperatively with government agencies and academic
institutions by partnering to acquire or manage land, conduct research or
assist in development of open space plans
➢ they have been working with the Town for several years, as well as with
York Region, Lake Simcoe Region Conservation Authority and the Ontario
Land Trust Alliance
Y formed in 1999 to protect Oak Ridges Moraine
y not for profit as well as registered charity
➢ McLeod family wanted to ensure that the residents of Aurora could access
their donated land and that the property not be developed by the
construction of homes or buildings and used only for a conservation area
and passive park
Ms Walmer advised that the Conservation Land Tax Incentive Program designed
by the Ministry of Natural Resources may be an option in the future to handle the
tax issue with respect to the McLeod Woodlot. Ms Walmer advised that the Oak
Ridges Moraine Land Trust can apply for tax relief under this program, but that
the property must meet one of 11 fixed criteria and that the process takes several
years. Ms Walmer also advised that the McLeod property does not meet the
criteria at this time; however, through the Official Plan process for the 2C lands,
this area will likely be zoned as an environmental protection area and may then
be eligible. Therefore, the management agreement includes payment of taxes by
the Town by way of a grant or other mechanism,,and the accrued taxes from
2007 to 2009 will need to be addressed.
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the comments of the delegate be received for information.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT item 4(11) be brought forward for discussion.
CARRIED
=NCIL MEETING AGENDA - December 812009
Council Minutes - 6
Minutes of Council Meeting
Tuesday, November 24, 2009
Page 6 of 10
4. General Committee Meeting Minutes
Tuesday, November 17, 2009
(11) LS09-037 —McLeod Woodlot— Oak Ridges Moraine Land Trust (ORMLT)
Moved by CouncillorMacEachern Seconded by Councillor Granger
THAT Council direct staff to finalize an Agreement with the Oak Ridges
Moraine Land Trust (ORMLT) and report back regarding the management
of the McLeod Woodlot based on the seven principles detailed within the
report to Council for approval.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
YEAS: 9 NAYS: 0
VOTING YEA: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern; McRoberts, Wilson and Mayor Morris
VOTING NAY: None
b) Mr. Charles Sequeira and Mr. Derek Murray,
Aurora Seniors Association
Re: item 4(13) - L809-046 — Aurora Seniors Association Proposal
for Liquor Licence
(Added Item)
Mr. Charles Sequeira, President of the Aurora Seniors Association, (ASA),
addressed Council to present suggestions as to why a liquor licence for the ASA
should be held in the Town of Aurora's name. Reasons presented included:
➢ The Town of Aurora's staff is better qualified to handle a liability claim
➢ 99% of the time it would be trouble free
➢ Third parties would think twice before suing the Town of Aurora
➢ The Town of Aurora would gain revenues from increased rentals
➢ The ASA has worked cooperatively with the Town and fulfilled requests
such as providing lump sum payments
➢ The licence could be cancelled or renewed after two years
Mr. Derek Murray, member of the ASA, addressed Council to present benefits of
the Town of Aurora holding the liquor licence on behalf of the ASA:
➢ Enhanced service to clients
➢ Increased rentals
➢ The ASA would manage the bar and the Town of Aurora would receive
50% of the profits.
➢ Increased revenue
Moved by Councillor Buck Seconded by Councillor Wilson
THAT the comments of the delegates be received and referred to item
CARRIED
-9-
COUNCIL MEETING AGENDA - December 8, 2009
Council Minutes -'
Minutes of Council Meeting
Tuesday, November 24, 2009
Page 7 of 10
Moved by Councillor Gaertner Seconded by Councillor Gallo
THAT item 4(13) be brought forward for discussion.
CARRIED
Councillor Gaertner left the meeting at 8:58 p.m.
(13) LS09-046 —Aurora Seniors Association Proposal for Liquor Licence
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
THAT the Town of Aurora apply for, and hold a liquor licence on
behalf of the Aurora Seniors Association.
On a recorded vote the resolution was DEFEATED.
YEAS: 1 NAYS: 7
VOTING YEA: Councillor Buck
VOTING NAY: Councillors Collins-Mrakas, Gallo, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
Councillor Gaertner was absent for the vote.
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council decline the proposal made by the Aurora Seniors
Association with respect to the Town of Aurora applying for and being the
holder of a liquor licence for the Aurora Seniors Centre.
On a recorded vote the resolution was CARRIED.
YEAS: 7 NAYS: 0
VOTING YEA: Councillors Collins-Mrakas, Gallo, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAY: None
Councillors Buck and Gaertner were absent for the vote.
Moved by Councillor Gallo
Seconded by Councillor Granger
THAT the balance of the minutes of the General Committee Meeting of
November 17, 2009 be received and the recommendations carried by the
Committee be approved.
CARRIED
Mayor Morris left the meeting at 9:04 p.m., as she indicated she would earlier in the
meeting.
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=NCIL MEETING AGENDA - December 8, 2009
Council Minutes - 8
Minutes of Council Meeting
Tuesday, November 24, 2009
Page 8 of 10
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
3. Special General Committee Meeting Minutes — Audit Committee
Tuesday, November 17, 2009
(1) AC09-002 —Year End Audited Financial Statements
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the 2008 Audit Report and Financial Statements for the year -ended
December 31, 2008 be received and published on the Town's web site in
accordance with Section 295 of the Municipal Act, 2001; and
THAT, in future, the presentation of the year end audited financial
statements be presented at a Council meeting.
CARRIED
Moved by Councillor Wilson Seconded by Councillor Granger
THAT the balance of the minutes of the Special General Committee
Meeting — Audit Committee of November 17, 2009 be received and the
recommendations carried by the Committee be approved.
CARRIED
5. Correspondence from Dominion institute
Re: Veteran Appreciation Days
(Tabled by Mayor Morris)
6.
XI
Moved by Councillor MacEachern
Seconded by Councillor Gallo
THAT Council support the hosting of a Veteran Appreciation Day, to
be held on either May 8, 2010 (VE Day) or August 15, 2010 (VJ Day);
and
THAT the matter be referred to staff for a report to General.
Committee on possible options to recognize Veteran Appreciation
Day.
CARRIED
Memorandum from Mayor Phyllis Morris
Re: Procedural Rules and Council Conduct
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the memorandum regarding Procedural Rules and Council Conduct
be received for information.
REGIONAL REPORT
None
CARRIED
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COUNCIL MEETING AGENDA - December 8, 2009
Council Minutes - 5
Minutes of Council Meeting
Tuesday, November 24, 2009
Page 9 of 10 .
XN NEW BUSINESS/GENERAL INFORMATION —.COUNCILLORS
Councillor Wilson provided a Notice. of Motion regarding the appointment of a
youth or student Councillor for the second and third semesters of the school year
2010.
Councillor MacEachern provided a Notice of Motion regarding parks.
Councillor MacEachern provided a Notice of Motion regarding the rail crossing on
Cousins Drive.'
Councillor Buck provided a Notice of Motion regarding the Procedural By-law
relating to Bourinot's Rules of Order.
Xlll CLOSED SESSIONAGENDA
None
XIV READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5178-09 BEING A BY-LAW to amend Parking
By-law 4574-04.T as amended, with
respect to parking on Richardson Drive
(Related to report TSAC09-012 -
deferred from November 10, 2009
Council meeting)
5181-09 BEING A BY-LAW to exempt Lots 11,
34, 35, 39 and 49 on Plan 65M-4079
from Part Lot Control
(Royalcliff Homes Bayview Inc.)
(Related to report PL09-086 —
November 17, 2009 General Committee
meeting)
6193 — 09 BEING A BY-LAW to appoint John Leach
as Clerk for The Corporation of the
Town of Aurora
5190-09 BEING A BY-LAW to confirm actions by
Council Resulting from Council Meeting
09-32 on November 24, 2009
CARRIED
-12-
COUNCIL MEETING AGENDA - December 8, 2009 Council Minutes - 10
Minutes of Council Meeting
Tuesday, November 24, 2009
Page 10 of 10
" ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 9:18 p.m.
CARRIED
-13-
COUNCIL MEETING AGENDA - December 8, 2009 Delegation b - 1
----Original Message -----
From: support@protocolis.ca [nmailto:support@protocolis.ca]
Sent: Tuesday, November 24, 2009 1:38 PM
To: Boychuk, Shannon
Subject: Town of Aurora Website - Delegation Request Form
Meeting Date = December 8, 2009 7:00 pm
Name = Wendy Martineau
Subject = Reconstruction of Nisbet and Sandusky
Purpose = To ask Counci to ensure that a sidewalk is installed on Nisbet Drive during the
reconstruction planned for 2010.
.14-
COUNCIL MEETING AGENDA - December 8, 2009
ITEM # -
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. IES09-064
SUBJECT: Completion of Sidewalk on Nisbet Drive
FROM: limarSimanovskis, Director of Infrastructure & Environmental Services
DATE: December 1, 2009
RECOMMENDATIONS
THAT Capital Project No. 31075 for the reconstruction of Nisbet Drive include the
completion of a sidewalk along Nisbet Drive from Fairway Drive south to the existing
sidewalk. near Sandusky Crescent.
PURPOSE OF THE REPORT
Provide information to council regarding status of concerns brought forward for the
reconstruction of Nisbet Drive and Sandusky Crescent, particularly the extension of the
existing sidewalk on the east side of Nisbet Drive from the north leg of Sandusky Crescent
to Fairway Drive,
BACKGROUND
In March 2009, Infrastructure and Environmental Services staff commenced the design for
the reconstruction of Nisbet Drive and Sandusky Crescent. The residents where surveyed
regarding preferences for the road configuration including an opinion on sidewalks. The
survey was completed in March 2009 with the result that 57 out of 65 respondents
preferred that the existing sidewalk not be extended to. Fairway Crescent.
Issues regarding resident surrey results arose on two other road reconstruction projects
during the summer of 2009. Staff where unable to resolve these issues based on the
established resident survey approach used to determine future road configuration
decisions. Other municipalities where consulted to determine common practice in local
street replacement and it was concluded that many had developed Town wide sidewalk
policies that encouraged the completion of the sidewalk network.
This information, in conjunction with the Town of Aurora's strategic plan that supports
environmental enhancements, promotion of improved community lifestyles, and importance
of public safety, was sufficient to conclude that a town wide policy was required. In,
addition, the recently promulgated Ontario Disabilities Act and draft supporting regulations
are requiring a more active response to accessibility for all residents. The sidewalk policy
(No. 67) was approved by Council in September 2009. This policy requires sidewalks in
most cases for the reasons stated above.
-15-
COUNCIL MEETING AGENDA December 8, 2009
ITEM # 1. - 2
December 1, 2009 - 2 - Report No. IES09-064
With the three road reconstruction projects that are currently in the design phase, staff
proceeded to apply the policy to two projects immediately after approval of the policy. Staff
received. several resident concerns regarding application of the policy after completion of
the community surveys. However, most issues were resolved with the understanding that
installationof sidewalks resulted in a safer and more accessible pedestrian access.
Similar concerns have been raised with the project on Nisbet Drive and this report provides
additional information to assist Council in recommending a direction regarding sidewalks
on this particular project. .
COMMENTS
Community Survey Concludes that 88% (57 out of 65) of Residents who Responded
Preferred No Sidewalk Extension on Nisbet Drive
The results of the April 2009 survey of residents affected by the reconstruction project on
Nisbet Drive concluded that overall, 88% (57 out of 65) of the residents did not want to
complete the sidewalk at the north portion of Nisbet Drive. This conclusion was based on a
93% (38 out of 41) response level from Nisbet Drive residents and a 68% (27 out of 40)
response level from Sandusky Crescent residents.
Based on these results, staff issued a notice to all residents on March 23, 2009 to inform
them of the recommendation to leave the sidewalk gap along Nisbet Drive as it presently
exists.
New Sidewalk Policy Requires Consideration of Sidewalk Extension
After approval of the Town Wide Sidewalk Policy, current design projects were reviewed to
bring them into conformity. The situation on Nisbet Drive is an example of a fragmented
sidewalk that causes pedestrians to use the travelled portion of a road to move through the
community. When applying the criteria in the policy, it was determined that a sidewalk
would be required to meet the intent of the policy. On October 20, 2009, a notice of the
change in recommendation on the sidewalk, and information on the public open house was
circulated to the residents.
Residents Express Concerns that Democratic Process Not Followed
Following the notice, a number of residents logged complaints with Town staff and Council
that the resident survey decision to not complete the sidewalk was unfairly overruled. Many
residents stated that the new policy was after the fact and that the previous decision to not
extend the sidewalk should be grandfathered and not changed.
Staff expressed consideration to this concern. However, the application of the policy was
being applied consistently as similar situations existed with the two other road
reconstruction projects being designed this year.
-16-
COUNCIL MEETING AGENDA - December 8, 2009
ITEM # 1 - =
December 1, 2009 - 3 - Report No IES09 064
Open House Attendees Position is Split
During the Open House on November 17, 2009, the design was presented and is attached
as Appendix "B". The sidewalk is proposed to be 2.Om wide from the back of the curb and
would extend from the North Leg of Sandusky Crescent to Fairway Drive. Additionally, to
minimize the impact of the installation on the sidewalk, the roadway will require to be
shifted within the municipal right-of-way to the west by 1.0m.
Based on this design, there was a mixed consensus with the continuation of the sidewalk
and the new roadway alignment. Some residents were concerned that they would lose the
original appeal of the neighborhood, and some have commented that installing a sidewalk
would direct more parking on the road causing safety concerns. Other residents have
strongly supported the continuation of the sidewalk of Nisbet Drive to Fairway Drive as it is
currently unsafe for walking. The features of the proposed roadway alignment are:
• Reduced impact on existing services/boulevard furniture (i.e. Cable, Bell, Streetlights
and Hydrants) and boulevard trees.
• Shared realignment impact of 1.0m for either side of the street, the east and west side.
Based on the level of concern expressed by the residents, staff recommended to each
group that a delegation to Council would assist in presenting the positions and rendering a
decision. This is consistent with Policy guidelines for reconsideration.
ALTERNATIVES) TO THE RECOMMENDATION
Option 1 — Do not install a sidewalk on the east side of Nisbet Drive, from Sandusky
Crescent to Fairway Drive at this time but make provisions in the design for future sidewalk
installation by shifting the road 1.0m to the west.
Option 2 — Reconstruct without realignment of the roadway 1 m west.
Option 3 — Remove the existing sidewalk on the east side of Nisbet Drive from
Sandusky Crescent and keep the existing road alignment.
FINANCIAL IMPLICATIONS
The average cost to install a concrete sidewalkJs $50.00 per square metre. The cost
anticipated for the works is approximately $17,500,
The estimated contract cost of the road reconstruction is $1,153,400, The installation of the
sidewalk represents approximately 1.5% of the total contract cost (estimated).
-17-
,OUNCIL MEETING AGENDA - December 812009
ITEM # 1-4
December 1, 2009 - 4 - Report No. IES09-064
CONCLUSIONS
Infrastructure and Environmental Services recommends that a sidewalk be.installed on the
east side of Nisbet Drive from Sandusky Crescent to Fairway Drive as per the approved
Sidewalk Policy No. 67. The proposed design with a 2.0rn sidewalk installed from the. back
of the curb along the east side of Nisbet Drive is well balanced and supports community
objectives of easy access, enhanced public safety and environmental awareness.
Should the sidewalk not be installed at this time, then staff recommends that provision for
the future installation of the sidewalk be made in the design by allowing the road alignment
to be shifted within the municipal road allowance by 1.0m to the west. This way a sidewalk
can be installed at anytime in the future with minimal impact.
ATTACHMENTS
Appendix A — Key Map of Existing Roadway of Nisbet Drive
Appendix "B" — Key Map of Proposed Design for Nisbet Drive
• Appendix "C" — Correspondence to Residents — Letters dated March,6, 2009, March 23,
2009, May 29, 2009 and October 20, 2009
PRE -SUBMISSION REVIEW
None
Prepared by: Michael Zambr% Technical Assistant - Ext. 4380
ar Sim novskis
Director, Infrastructure &
Environmental Services
-18-
: "Z
Neil Garbe
Chief Administrative Officer
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COUNCIL MEETI GENO A - December 8, 2009 STEM #
APPENDIX "C" Public Works Departme
llmarSimanovskis, Director or Public Works
.AU 1ZOR.A 905-727-3123 ext 4371
I Simanovskis@e-e urora. ca
Town of Aurora
Ynw're,[ra yoo�GCoyr¢�ieufy - _. _ 1 Municipal Drive,
March 6, 2009 Box 1000, Aurora, ON L4G 6.11
.Dear Resident:
Re: Reconstruction of Nisbet Drive and Sandusky Crescent
The reconstruction of Nisbet Drive and Sandusky Crescent are scheduled for 2010 as part of the
Town of Aurora's 10-Year Capital Works Program, The Public Works Department will shortly be
engaging a consultant to design this reconstruction project. Final approval for the reconstruction
project will be made by Council during its' deliberations on the 2010 Capital Budget.
Nisbet Drive and Sandusky Crescent are currently constructed with an urban cross-section.(i.e.
with curbs and storm sewers), and a sidewalk on one side of both streets. However, the existing
sidewalk along Nisbet Drive terminates at house #63 and is proposed to be extended from house
#63 to the intersection of Fairway Drive and Nisbet Drive. The Town would like your input
regarding this extension of the sidewalk along Nisbet Drive from house #63 to the intersection of
Fairway Drive and Nisbet Drive.
Prior to proceeding with any of the design work for these streets, we request.your input regarding
the options for road reconstruction presented below. No decisions have been made'at this time
on what option will actually be pursued. We encourage residents to answer the attached survey
and. return it to Mr. Naren Mylvaganam of the Town of Aurora Public Works Department by
Friday, March 20, 2009 by mail, by fax at (905),841-7119, or email at nmylvaoanamOe-aurora ca
to express your opinion regarding which option is preferred.
Please contact Mr. Naren Mylvaganam at (905) 727-3123, ext 4372 if you have any questions
regarding the project. If warranted,. Town staff will meet with -interested residents on the street to
discuss questions and concerns.
Yours truly,
r Simanovskis, P.Eng
Director of Public Works
Cc. Mayor and Members of Council
Neil Garbe, C.A.O.
NNNNNNYVNNNNNNNNSVNNNNNNNNNNNNNNNNNNNNNNNNNNNN�VNNNNNNNNNNNNNNNNNNN
Reconstruction of Nisbet Drive and Sandusky Crescent
Residew's address: .
PLEASE REPLY BEFORE, March 20 2009
OPTIONS: (Mark one box o� for your preferred option)-
I. Want to leave sidewalk as itpresently exists.
2. Want to extend the existing sidewalk along Nisbet Drive upto fairway Drive.
$;fPublic Wod<sliD6 Capital Works -Road DeslgnlNlsbet Drive and Sanduskv<Cf1'seeHi ResJdent'S Survey-MN.doc
-21-
:OUNCIL MEETING AGENDA -
Auxzox,A:
y0wY&11bG00d'aY
March 23, 2009
Dear Resident:
December 8, 2009
Re' Reconstruction of 'Nisbet Drive and Sandusky Crescent
PubJcTjMe#rtrn1nT 8
Ilmar Simanovskis, Director of-Puhlic Works
905-727-3123 ext 4371
I Simanovs kis@e-au rora. ca
Town of Aurora
1 Municipal Drive,
Box 1000, Aurora, ON L4G 6A
I would like to thank everyone who responded to the survey dated March 6, 2009 which offered design options
for the sidewalk extension along Nisbet Drive We received responses from 38 out of 41 residences (93%) on
Nisber Drive and 27 out of 40 residences (68%) on Sandusky Crescent.
Summaries of preferred options are recorded as follows:
Nisbet Drive
- 34(89%) of the responses chose Option 1—.to leave the sidewalk as it presently exists along Nisbet Drive.
- 4(l 1 %) of the responses chose Option 2 — to extend the existing sidewalk along Nisbet Drive up to Fairway
Drive. ..
Sandusky Crescent
- 23(85%) of the responses chose Option I —to leave the sidewalk as it presently exists along Nisbet Drive.
- 4 (15%) of the responses chose Option 2 — to extend the existing sidewalk along Nisbet Drive up to Fairway
Drive:
Reviewing the preference of the specific components:
- 57 (88%) out of 65 responses chose Options 1 that include leaving the sidewalk as it presently exists along
Nisbet Drive. `
8 (12%) out of 65.responses chose Options 2 that include extending the existing sidewalk along Nisbet Drive up
to Fairway Drive.
In light of the above survey results, the sidewalk along Nisbet Drive will remain as it presently exists.
When the design phase of the project has been completed. to the point where detailed plans ran be produced,
residents of Nisbet Drive and Sandusky Crescent will be invited to attend an open house at the Town Hall where
you will be presented with the plans for your street. At that time you will be given the opportunity to discuss
how the proposed construction will impact your property. The open house -will likely take place in late 2009 or
early 2010..
In the meantime, if you have any questions or comments, please contact Mr. Naron Mylvaganarn at the Town of
Aurora Public Works Department by telephone at 727-1375, extension 4372, by fax at 841-7119 or by email at
nmylvaganam@e-aurora.ca
. Yourstruly,
'flmar Simanovskis, P.Eng
Director of Public Works
cc. Mayor,anctMembers of.Council . -
Neil Garbe, C.A.O.
- S:\Public Works\General Folders\T05 Capitol Works - F
_22-
st & Sandusky (31076)\Residents' Feedback\Survey
COUNCIL MEETING AGENDA December 8, 2000
Aup,o, A
yau,'re.iw yuod.Corupa.,�i
May 29, 2009
ITEM #
Public Works Department
llmar Simanovskis, Director of Public Works
905J27-3123 ext 4371
ISimanovskis@e-aurora.ca
Town of Aumra
1 Municipal Drive,
Box 1000. Aurora. ON L4G 6,111
File:T05-CAP- 023
Dear Resident I Owner:
Re: Reconstruction of Nisbet Drive and Sandusky Crescent
As you are likely aware, the Public Works Department has initiated preliminary design
activity for the reconstruction of Nisbet Drive and Sandusky Crescent.
We wish to advise that very shortly surveyors will be out to obtain all the information
required to design the reconstruction of the roads and the municipal services. We ask.
your co-operation while these. people enter onto the front portion of the property to obtain
necessary information such as building, porch, garage locations and driveway grades, etc.
Owner/Occupant will also be advised of our progress at key points in the road design
process, including notification of a public open house, prior to any construction.
Ifyou have any questions or concerns, please contact Mr. Patrick Ngo of the Town of
Aurora Public Works Department by fax at (905) 8.41-7119, by email at Pngo@e-aurora.ca
or by telephone at 727-3123, extension 4375.
Yours sincerely,
Ilmar Simanovskis, P.Eng
Director of Public Works
cc, Mayor and Members of Council
Nell Garbe, C.A.0.
8:1leublio worksiRewrds\T05 Road Design and AlanninglTi ft crescent Reconstructioriftsidents1200905 28 Notice
to Res v.dac
-23-
1 ... c
:OUNCI�NG AGENDA -December 89 2009 '
Au_R_oizA
Y6oa ,e 4& yood CoHyAmy
October 20, 2009
Re: Reconstruction of Nisbet Drive and Sandusky Crescent
Sidewalk Extension and Open House
Dear Resident:
QepaJMVbl*VCorka) 0
Ilmar i aTiSE�Ris, . Eng.,
Director of Public Works
905-727-3123 ext 4371
1 siman ovskis@e-a urora. ca
Town of Aurora
1 Municipal Drive,
Box 1000, Aurora, ON L4G 6,11
File: T05-CAP-023
As you are aware, this year the Public Works Department has initiated the design of the
reconstruction of the above noted streets. As part of the preliminary design, a resident
survey was conducted on the streets regarding design options for the sidewalk along Nisbet
Drive. The option chosen by the majority of residents who replied was to leave the sidewalk
as it presently exists along Nisbet Drive.
Until recently the Town's practice was to rely on the resident survey results. This practice
has been reviewed and as a result the Council approved on September 15, 2009, a Town
wide sidewalk policy. -This policy recommends installation of sidewalks on residential roads
in order to encourage pedestrian accessibility and promote healthier and safer communities.
As a result the existing sidewalk on Nisbet Drive will be extended up to Fairway Drive.
The design phase of the project has been completed,to the point where detail plans have
been produced and we invite you to attend an "Open House" on Tuesday November 17,
2069 from 5:00 p.m. until 7:30 p.m. in the Leksand Room on the first floor of the Town of
Aurora Hall, 1 Municipal Drive. Town staff and the engineering consultant will be available
for these hours.
Please come and drop by to see the plans and ask any questions you may have at the
"Open House". There are no formal presentations planned but engineering plans will be
presented. W2 welcome. this. opportunity to discuss the proposed works and hear your
comments. If you have any questions or cannot attend the meeting, please call Mr. Michael
Zambri, Technical Assistant, at 727-3123, Ext. 4380 to arrange another time for you to
come and. view the plans.
Yours truly,
. 7 II Imanovskis, P. Eng.
Director of Public Works
Cc: Mayor and Members of Council
Neil Garbe, C.A.O.
-24-
COUNCIL MEETING AGENDA - December 8, 2009
ITEM # 2 - '
A[ v
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-30
OPERATING BUDGET
Council Chambers
Aurora Town Hall
Saturday, November 21, 2009
ATTENDANCE
COMMITTEE MEMBERS
Mayor Morris in the Chair, Councillors Buck (arrived at
9:25 a.m.), Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern (arrived at 9:30 a.m,), McRoberts and
Wilson
MEMBERS ABSENT
None
OTHER ATTENDEES
Chief Administrative Officer, Town Solicitor/Acting
Town Clerk, Director of Parks and Recreation
Services, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
Services/Treasurer, Acting Financial Analyst/Budget
Coordinator, Cashflow and Investment Coordinator
and Council/Committee Secretary
Mayor Morris called the meeting to order at 9:15 a,m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
CARRIED
III DELEGATIONS
a) Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer
Re: Review of 2010 Operating Budget Process
Mr. Dan Elliott, Director of Corporate and Financial Services, reviewed a number
of overarching budgetary issues with respect to salary and benefits; a proposal
for a new process for funding conferences, training and networking, growth
revenue and supplementary taxes, for consideration in the 2010 budget
deliberations. Mr. Elliott requested that Council approve several revisions to the
2010 Operating Budget, which were identified as necessary, subsequent to the
issuance of the budget binders.
-25-
;OUNCIL MEETING AGENDA - December 8, 2009 ITEM # 2-2
Special General Committee Operating Budget Meeting Agenda
Saturday, November 21, 2009
Page 2 of 5
General Committee recommends:
THAT the review of the 2010 Operating Budget process, presented by Mr.
Elliott, be received; and
THAT the proposed adjustments, as identified by Mr. Elliott, be included in
the proposed 2010 Operating Budget.
CARRIED UNANIMOUSLY
General Committee recommends.
THAT the Closed Session item be brought forward for consideration.
CARRIED
V CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
labour relations or employee negotiations — verbal update (1 item)
CARRIED
The meeting recessed at 10:15 a.m.
General Committee recommends,
THAT the meeting reconvene at 10:45 a.m.
CARRIED
b) Mr. Neil Garbe, Chief Administrative Officer
Re: Review of 2010 Operating Budget - Chief Administrative Officer
and Council
Mr. Neil Garbe, Chief Administrative Officer, reviewed the upcoming
budgetary challenges, goals and objectives for the Administration
Department, and provided a forecast.of expenses, revenues and staffing
requirements for consideration in the 2010 budget deliberations.. Mr.
Garbe requested that Council give advance approval for two new positions
as outlined is his presentation:
Manager of Corporate Communications - new full-time position
Manager of Strategic Initiatives — Converted and upgraded from the
former position of Economic Development Officer
-26-
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # 2 -
Special General Committee Operating Budget Meeting Agenda
Saturday, November 21, 2009
Page 3 of 5.
General Committee recommends:
THAT the presentation from Mr. Garbe be received; and
THAT Council give advanced approval to establish the proposed full-time
positions of "Manager of Corporate Communications" and "Manager of
Strategic Initiatives; and
THAT staff be authorized to proceed with the recruitment process.
CARRIED
c) Mr. Ilmar Simanovskis, Director of Infrastructure and Environmental
Services
Re: Review of 2010 Operating Budget — . Infrastructure and
Environmental Services
Mr, llmar Simanovskis, Director of Infrastructure and Environmental
Services, reviewed the. upcoming budgetary challenges, goals and.
objectives for the Infrastructure and Environmental Services Department,
and provided a forecast of expenses, revenues and staffing requirements
for consideration in the 2010 budget deliberations.
General Committee recommends:
THAT the presentation from Mr. Simanovskis be received for information.
CARRIED
The meeting recessed at 12:25 p.m.
General Committee recommends:
THAT the meeting reconvene at 1:10 p.m.
CARRIED
Mr. Elliott provided General Committee with updates pertaining to the Council
Administration section of the 2010 Operating Budget and requested direction from the
Committee regarding several proposed revisions to the draft budget.
General Committee recommends:
THAT the Council Administration - Conferences Budget be reduced by
$12,000.
CARRIED
General Committee recommends:.
THAT the funding for Advisory Committees be held at the 2009 levels.
CARRIED
. 2] -
COUNCIL MEETING AGENDA - December 8, Zoos ITEM # 2-4
Special General Committee Operating Budget Meeting Agenda
Saturday, November 21, 2009
Page 4 of 5
At 2:02 p.m. Mayor Morris relinquished the Chair to Deputy Mayor McRoberts in order
to provide input to the discussion at hand.
General Committee recommends:
THAT the Historical Grant of $50,000 be confirmed for the 2010 Budget;
and
THAT the Historical Society be invited to present at the Special General
Committee Operating Budget meeting on Monday, November 30, 2009,
and they be requested to bring forward their business plan at that time.
CARRIED
At 2:64 p.m., upon conclusion of the discussion, Mayor Morris resumed the Chair.
At 2:08 p.m. Mayor Morris relinquished the Chair to Deputy Mayor McRoberts and left
the meeting.
d) Mr. Al Downey, Director of Parks and Recreation Services
Re: Review of 2010 Operating Budget— Parks and Recreation.
Mr. AI Downey, Director of Parks and Recreation Services, reviewed the
upcoming budgetary challenges, goals and objectives for the Parks and
Recreation Services Department, and provided a forecast of expenses,
revenues and staffing requirements for consideration in the 2010 budget
deliberations.
Councillor Buck left the meeting at 2:42 P.M.
At 3:05 p.m: Mayor Morris returned to the meeting and resumed the Chair for the
duration of the meeting.
Councillor Collins-Mrakas left the meeting at 3:30 p.m.
General Committee recommends:
THAT the 2010 Operating Budget for the Parks and Recreation Services
Department be deferred until the Special General Committee Budget
meeting scheduled for Monday, November 30, 2009; and
THAT the Director be requested to report back regarding the following
areas:
• clarification with respect to the numbers for 2010 compliment in the
Parks and Recreation Division; and
• provision of a comprehensive break down of the $68,000 requested
for vehicle repairs; and
• clarification with respect to the total cost for contracts within 2010 in
comparison to 2009, and
clarification as to whether revenues have decreased from previous
years.
CARRIED
-28-
COUNCIL MEETING AGENDA - December 8, 2069 ITEM # 2 -
Special General Committee Operating Budget Meeting Agenda
Saturday, November 21, 2009
Page 5 of 5
e) Mr. Dan Elliott, Director of Corporate and Financial ServiceslTreasurer
Re: Review of 2010 Operating Budget - Corporate and Financial
Services
Mr. Dan Elliott, Director of Corporate and Financial Services, reviewed the
upcoming budgetary challenges, goals and objectives for the Corporate
and Financial Services Department, and provided a forecast of expenses,
revenues and staffing requirements for consideration in the 2010 budget
deliberations.
General Committee recommends:
THAT program enhancements be transferred over to the Capital Budget,
CARRIED
General Committee recommends:
THAT the balance of the presentation from the Director of Corporate and
Financial Services/Treasurer's review of 2010 Operating Budget - Corporate
Revenues and Expenses, be deferred to the Special General Committee
Operating Budget meeting scheduled for Monday, November 23, 2009.
CARRIED
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 4:10 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-30 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, DECEMBER 8,, 2009.
PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER
ACTING TOWN CLERK
-29-
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # 3 '
AuRoRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-31
OPERATING BUDGET
Council Chambers
Aurora Town Hall
Monday, November 23, 2009 .
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the. Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger (arrived at 7:20
p.m.), MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting
Town Clerk, Director of Building and By-law Services,
Director of Planning and Development, Director of
Corporate and Financial Services/Treasurer, Acting
Financial Analyst/Budget Coordinator, Cashflow and
Investment Coordinator, Chief Executive Officer. —
Aurora Public Library, Director of Emergency
Services/Fire Chief and Council/Committee Secretary
Mayor Morris called the meeting to order at 7:06 am.
I DECLARATIONS OFPECUNIARYINTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
❑ APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
CARRIED
III DELEGATIONS
General Committee recommends:
THAT the order of delegates be adjusted to allow Central York Fire
Services to present first.
CARRIED
-30-
;QUNCIL MEETING AGENDA - December 8, 2009 ITEM # 3 - 2
Special General Committee Operating Budget Meeting Agenda
Monday, November 23, 2009
Page 2 of 4 .
b) Mr. John Molyneaux, Director of Emergency Services/Fire Chief
Re: Review of 2010 Operating Budget— Central York Fire Services
Mr. Molyneaux, Director of Emergency Services/Fire Chief, reviewed
many of the accomplishments of Central York Fire Services from 2009
and upcoming budgetary challenges, goals and objectives for Central York
Fire Services. Mr. Molyneaux provided a forecast of expenses a revenues
concluding with the overall projected budget for the 2010 budget
deliberations.
General Committee recommends:
THAT the presentation from Chief Molyneaux be received for information.
CARRIED
a) Ms Louise Proctor -Maio, Chief Executive Officer — Aurora Public Library
Re: Review of 2010 Operating Budget - Aurora Public Library
Ms Proctor -Maio, Chief Administrative Officer for the Aurora Public
Library, reviewed the' accomplishments from 2009 and upcoming
budgetary challenges, goals and objectives for the Aurora Public Library.
Ms Proctor -Maio provided a forecast of expenses a revenues concluding
with the overall projected Library budget for the 2010 budget deliberations.
General Committee recommends:
THAT the presentation from Ms Proctor -Maio be received for information.
CARRIED
c) Ms Techa van Leouwen, Director of Building and By-law Services
Re: Review of 2010 Operating Budget —Building and By-law Services
Ms Techa van Leeuwen, Director of Building and By-law Services,
reviewed the upcoming budgetary challenges, goals and objectives for the
Building and By-law Services Department, and provided a forecast of
expenses, revenues and staffing requirements for consideration in the
2010 budget deliberations.
General Committee recommends:
THAT the presentation from Ms van Leeuwen be received for information.
I:7t31 :1 �]
d) Mr. Marco Ramunno, Director of Planning and Development Services
Re: Review of 2010 Operating Budget - Planning and Development
Services
Mr. Ramunno, Director of Planning and Development Services, reviewed
the upcoming budgetary challenges, goals and objectives for the Planning
and Development Services Department, and provided a forecast of
expenses, revenues and staffing requirements for consideration in the
2010 budget deliberations.
-31.
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # 3
Special General Committee Operating Budget Meeting Agenda
Monday, November 23, 2009
Page 3 of 4
General Committee recommends:
THAT the presentation from Mr. Ramunno be received for information.
CARRIED
e) Mr. Christopher. C. Cooper, Town Solicitor/Acting Town Clerk
Re: Review of 2010 Operating Budget
Part 1 - Legal Services
Mr. Cooper, Town Solicitor/Acting Town Clerk, reviewed the upcoming
budgetary challenges, goals and objectives for the Legal Services
Department, and provided a forecast of expenses, revenues and staffing
requirements for consideration in the 2010 budget deliberations.
General Committee recommends:
THAT the presentation from Mr. Cooper be received for information.
CARRIED
e) Mr. Christopher C. Cooper, Town Solicitor/Acting Town Clerk
Re: Review of 2010 Operating Budget
Part 2 - Customer & Legislative Services
Mr. Cooper, Town Solicitor/Acting Town Clerk, reviewed the upcoming
budgetary. challenges, goals and objectives for the Customer and
Legislative Services Department, and provided a forecast of expenses,
revenues and staffing requirements for consideration in the 2010 budget
deliberations. Mr. Cooper requested that Council give advance approval
for one new contract position of "Election Co-ordinator".
General Committee recommends:
THAT the presentation from Mr. Cooper be received; and
THAT Council give advanced approval to establish the proposed contract
position of "Election Co-ordinator'; and .
THAT staff be authorized to proceed with the recruitment process.
CARRIED
General Committee recommends:
THAT extracts be generated capturing the General Committee
recommendations from both this meeting and the meeting of November
21, 2009, pertaining to the preauthorized approval of 3 positions; and
THAT these extracts be placed as additional items for the November 24,
2009 Council meeting agenda for consideration and approval, in order to
expedite the recruitment process.
CARRIED
-32-
=NCIL MEETING AGENDA - December 8, 2009
Special General Committee Operating Budget Meeting Agenda
Monday, November 23, 2009
Page 4 of 4
ITEM # 3-4
Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer
Re: Review of 2010 Operating Budget - Corporate Revenues and
Expenses (continued from meeting of November 21, 2009)
Mr. Dan Elliott, Director of Corporate and Financial Services, revisited his
presentation from the November 21, 2009 Special General Committee
Budget meeting and continued with an overview of the Corporate
Revenues and Expenses.
Councillor Buck left the meeting at 10:10 p.m.
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:20 p.m
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-30 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, DECEMBER 8, 2009,
PHYLLIS M. MORRIS, MAYOR. CHRISTOPHER C. COOPER
ACTING TOWN CLERK
-33-
COUNCIL MEETING AGENDA - December 8, 2009
ITEM # 4 - 1
AuR.oRA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 09-32
OPERATING AND CAPITAL BUDGET
Council Chambers
Aurora Town Hall
Monday, November 30, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachern,
McRoberts and Wilson (arrived at 8:00 p.m.)
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor, Director
of Customer and Legislative Servioesffown Clerk,
Director of Building and By-law Services, Director of
Parks and Recreation, Director of Planning and
Development, Director of Corporate and Financial
ServicesfTreasurer, Acting Financial Analyst/Budget
Coordinator, Cashflow and Investment Coordinator,
and Council/Committee Secretary
Mayor Morris called the meeting to order at 7:05 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
f1 APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additions, be approved:
Memorandum from the Director of Corporate and Financial
ServicesfTreasurer
Re: East Holland River Restoration - Capital Project #73002
Y Delegation (f) - Mr. Peter Paz, Program Manager - Smart Commute
Central York
Re: Smart Commute Central York
➢ Delegation (g) - Mr. Klaus Wehrenberg
Re: Funding for Railway Overpass at Cousins Drive
P7•1ON
- 34
IOUNCIL°MEETING AGENDA - December 812009 ITEM # 4-2
Special General Committee Meeting Minutes
Monday, November 30, 2009
Page 2 of 5
III DELEGATIONS
a) Mr. Andrew Kipfer, President
Aurora Historical Society
Mr. Andrew Kipfer addressed General Committee to provide a history of use of
annual budget contributions toward the Aurora Historical Society from the Town
of Aurora in past years and to justify the continuation of those contributions.
General Committee recommends:
THAT the comments of the delegate be received and referred to the 2010
Budget deliberations. .
CARRIED
b) Mr. Andre Flys, Co -Chair
Aurora Farmers Market Association
Mr. Andre Flys addressed General Committee to provide the committee with the
2009 Aurora Farmers Market permit fee structure. Mr. Flys requested funding of
$7,800 to establish a new part time staff position of "Farmers Market Manager",
and for funding of $4,000 toward special event costs.
General Committee recommends:
THAT the comments of the delegate be received and referred to the 2010
Budget deliberations.
CARRIED
Mr. Peter Paz, Program Manager - Smart Commute Central York
Re: Smart Commute Central York — (Added. Item) .
Mr. Peter Paz addressed General Committee to provide an overview of the..
Smart Commute York Region Program, outlining the program's accomplishments
to date and plans for the future. Mr. Paz advised that the Smart Commute York
Region Program relies on the support of partnering municipalities and
organizations, and requested that the Town of Aurora give consideration to a
contribution of $5,000 toward the program.
General Committee recommends:
THAT the comments of the delegate be received and referred to the 2010
Budget deliberations.
CARRIED
g) Mr. Klaus Wehrenberg
Re: Funding for Railway Overpass at Cousins Drive (Added Item)
Mr. Klaus Wehrenberg addressed General Committee to request, on behalf of
the Aurora Trails Committee, that approval be given to allocate the necessary
funding, within the 2010 budget, for, the construction of an at grade railway
crossing at Cousins Drive.
-35-
COUNCIL MEETING AGENDA - December 8, 2009
Special General Committee Meeting Minutes
Monday, November 30, 2009
Page 3 of 5
General Committee recommends:
ITEM # 4 -
THAT the comments of the delegate be received and referred to the 2010
Budget deliberations.
CARRIED
c) Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer
Re: Review of 2010 Operating Budget
— Corporate Expenses & Revenues
Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer, provided
an overview of the Corporate Expenses & Revenues for consideration at this
meeting.
General Committee recommends:
THAT the comments of the Director of Corporate and Financial
Services/Treasurer be received and referred to the 2010 Budget
deliberations.
CARRIED
d) Mr. Allan Downey, Director of Parks and Recreation Services
Re: Review of 2910 Operating Budget- Parks & Recreation Services
Mr. Al Downey, Director of Parks and Recreation, addressed General Committee
to provide an overview of the documentation and background information which
has been provided to the Committee at this meeting, as requested at the Special
General Committee Budget meeting of Saturday, November 21, 2009.
e) Mr. Dan Elliott, Director of Corporate & Financial Services/Treasurer
Re: Item 'I FS09-055 - 2010 Operating and Capital Budgets Status
Report
Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer, provided
a brief overview of the proposed Capital and Operating Budget items which were
requested to be brought back for further consideration at the end of the budget
process, or still require direction from General Committee, Mr. Elliott also
advised that some of the projects referenced for consideration. at this meeting
have been proposed by staff to offset some of the items which have been
removed from the 2010 budget.
General Committee recommends:
THAT Council include Capital Projects #14051 Special Audit Fees and
#14052 HR Consulting "above the line" as part of the 2010 Capital Budget
requests, and that the Cash to Capital allocation in the Operating Budget
be increased accordingly to provide the necessary funding.
CARRIED
General Committee recommends:
THAT Council approve staff recommendations regarding Parks Fleet
Vehicles for a decrease in fuel in the amount of $20,000 and decrease in
repairs in the amount of $50,000.
CARRIED
-315-
:OUNCIL MEETING AGENDA - December 81 2009
Special General Committee Meeting Minutes
Monday, November 30, 2009
Page 4 of 5.
General Committee recommends:
ITEM # 4-4
THAT Council approve the staff recommendation to establish the
proposed position of "Legal Administrative Assistant" in the amount of
$64,800.
CARRIED
General Committee recommends:
THAT Council approve the staff recommendation to establish the
proposed position of "Network operations Technician"; and
THAT the start date for this position be April 2, 2010.
CARRIED
General Committee recommends:
THAT the hour of adjournment be extended to 11:00 P.M.
CARRIED
General Committee recommends:
THAT Capital project #74003 SARC Wireless Network in the amount of
$4,800 be removed from the 2010 Budget.
CARRIED
General Committee recommends:
THAT additional funning be allocated to the Aurora Public Library Board
budget in the amount of $150,000.
CARRIED
General Committeerecommends:
THAT a contribution of $5,000 be made to the Smart Commute York
Region program, in keeping the partnership with the Town of Aurora.
DEFEATED
General Committee recommends:
THAT staff be directed to include a Capital Budget allocation of $50,000,
above the line, for the design and approval of works for a ground level
pedestrian railway crossing at Cousins Drive; and
THAT a source of funding.be identified and reported back to Council.
CARRIED
-37-
COUNCIL MEETING AGENDA - December 8, 2009
Special General Committee Meeting Minutes
Monday, November 30, 2009
Page 5 of 5
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:20 p.m.
CARRIED
ITEM # 4 -
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-32 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, DECEMBER 8, 2009.
PHYLLIS M. MORRIS, MAYOR
MEE
JOHN LEACH, TOWN CLERK
COUNCIL MEETING AGENDA- December 8, 2009
ITEM # 5 -
i
AURoxA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO, 09-33
Council Chambers
Aurora Town Hail
Tuesday, December 1, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Gallo in the Chair; Councillors Gaertner,
Granger, MacEachern, McRoberts, Wilson and Mayor
Morris
MEMBERS ABSENT Councillors Buck and Collins-M'rakas
OTHER ATTENDEES Chief Administrative Officer, .Director of Customer and
Legislative Services/Town Clerk, Town Solicitor,
Director.of Building and By-law Services, Director of
Parks and Recreation Services, Director of Planning
and Development Services; Director of Corporate and
Financial Servicesfrreasurer, Municipal Engineer and
Council/Committee Secretary
Councillor Gallo called the meeting to order at 7:10..p.m.
1 DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Contfict of
Interest Act.
ll APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
CARRIED
General Committee recommends:
THAT. the General Committee waive procedure in order to allow an
additional delegation request regarding item 2, which was not provided in
advance of the meeting, to be, heard at this meeting.
CARRIED
-39-
:OUNCIL MEETING AGENDA - December 812009
ITEM # 5-2
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 2 of 9
fIl ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes
Saturday, November 7, 2009
Special General committee Meeting Minutes
Monday, November 16, 2009
Special General Committee, Meeting Minutes —Audit Committee
Tuesday, November 17, 2009
General Committee Meeting Minutes
Tuesday, November 17, 2009
General Committee recommends:
THAT the minutes of the Special General Committee Meeting of
November 7, 2009, the Special General Committee Meeting of November
16, 2009, the.Special General Committee Meeting of November 17, 2009
and the General Committee Meeting of November 17, 2009 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 5, 7, 8, 9 and 11 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. PL09-082 —Vacant Employment Land Inventory - 2009
THAT report PL09-082 be received for information; and
THAT the Vacant Employment Land Inventory, be updated annually and
that consideration be given to adding vacant industrial buildings/units to
future inventories.
6. CSo9.018 — Municipal Freedom of Information and Protection of Privacy Act
THAT Council receive report CS09-018 for information.
10, FS09-054 — Award of Tender CFS 2009-89 — Supply and Delivery of
CISCO Switches and Maintenance
THAT Council award Tender CFS 2009-89 for the supply and delivery of
CISCO Switches and associated maintenance to the lowest bidder, OnX
Enterprise Solutions Ltd., in the amount of $94,688.68 excluding GST.
-40-
COUNCIL MEETING AGENDA - December 8, 2009
ITEM # 5
General. Committee Meeting Minutes
Tuesday, December 1, 2009
Page 3 of 9
12.. LS09-050 — Trails Master Plan
THAT Council approve the third party partnership with the Leisure
Services Advisory Committee and Trails Sub -Committee for services in -
kind valued at $12,000,00; and
THAT Council approve the Town's share of $12,000.00 in funding for the
development of the Trails Master Plan. (capital project # 73124) to be
funded in 2009 from Development Charges ($10,800.00) and Cash -in -Lieu
of Parkland ($1,200.00).
13, LS09-051 — Trees Ontario Heritage Tree Designation
THAT Council approve the request to designate the Red Oak Tree at the
Church Street School Cultural Centre (CSSCC) under the Trees Ontario;
and
THAT Council authorize staff to execute the Trees Ontario Heritage Tree
Designation application form.
CARRIED
VI DELEGATIONS
(a) Mr. Phil Brennan, Senior Manager, Lake Simcoe Project
Ministry of the Environment
Re: Lake Simcoe Protection Plan
Mr. Phil Brennan provided General Committee with an overview of the Lake
Simcoe Protection Plan and the various policiesand plans which are being
developed within the next year to undertake the task of cleaning and restoring
Lake Simcoe and its shorelines back to a natural state of health. Mr. Brennan
advised that there are two committees being developed in order to coordinate the
project and also to manage and monitor the scientific findings and various
initiatives to facilitate the restoration of Lake Simcoe. Mr. Brennan advised that
the success of this project relies on support from partnerships with many private
and government industries, groups and -corporations who assist with funding and
in other ways. Mr. Brennan advised that more information and opportunities for
feedback will be presented to Council in January of 2010.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED UNANIMOUSLY
41-
:OUNCIL MEETING AGENDA - December 8, 2009 ITEM # 5-4
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 4 of 9
(b) Mr. Paul DeMelo from the Daniels Group
Re: Item 2 - PL09-085 - Applications for Draft Plan of Subdivision
Amendment to the Zoning By-law and Site Plan Approval
Daniels LR Corporation, 15933 Bayview Avenue
Mr. Paul DeMelo addressed General Committee, on behalf of the Daniels Group,
to express concern regarding clause_ 104,within the Town of Aurora's conditions
for approval of subdivision for the condominium development proposed to be
constructed at the north-east corner of Bayview Avenue and St. John's Sideroad.
Mr. DeMelo advised that the applicant fully supports the recommendations and
conditions of subdivision approval proposed by the Town, with the exception of
condition 104. Mr. DeMelo explained that condition 104, which was imposed by
Enbridge Gas Distribution Inc., requires that a further noise study be conducted
following the final completion of construction, and that further mitigation
measures and possible reconstruction may have to be done at the expense of
the Daniels Corporation if the final noise study results deem this to be necessary.
Mr. DeMelo requested that Council remove clause 104 from the conditions for
approval of subdivision.
Mr. Remo Agostino, Senior Project Manager with the. Daniels Corporation,
addressed General Committee to provide additional information and to address
previously raised concerns with, regard to the limited size of garages, measuring
2.75m x 6m in 41 of the townhouse units within the proposed development. Mr.
Agostino advised that an average midsized car can fit into ,these garages
allowing the driver to exit the car without difficulty. Mr. Agostino illustrated where
the guest parking and residential parking spaces are to be located within the draft
plan.of subdivision.
General Committee recommends:
THAT the comments of the delegates be received for information
CARR]ED. UNANIMOUSLY
(c) Mr: John Mascarin, Representing Enbridge Gas
Re: Item 2 - PL09-085 -Applications for Draft Plan -of Subdivision
Amendment to the Zoning By-law
and Site Plan Approval
Daniels LR Corporation
15933 Bayview Avenue
Mr. John Mascarin addressed General Committee, on behalf of Enbridge.Gas
Distribution Inc., owner of the gas pressure reduction station located at the north-
east corner of the proposed development. Mr. Mascarin provided an explanation
for the inclusion of clause .104 within the Town of Aurora's conditions for
approval, advising that the gas pressure reduction station is identified as a known
stationary noise source. Mr. Mascarin advised that The Ministry of Environment
has aNoise Assessment Criteria in its Land Use Planning Guidelines which
requires that any developer who is building near a stationary noise source is
obligated to mitigate the noise coming from that noise source or ensure that the
noise source is not impacting the development which is being constructed. Mr.
Mascarin concluded by requesting that clause 104 remain in the conditions for
approval of subdivision as originally worded.
-42-
COUNCIL MEETING AGENDA - December 8, 2009
ITEM # 5 - =
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 5 of 9
General Committee recommends:
THAT the comments of the delegates be received for information.
CARRIED UNANIMOUSLY
General Committee recommends:
THAT item The brought forward for discussion.
CARRIED
2. PL09-085 — Applications for Draft Plan of Subdivision
Amendment to the Zoning By-law and Site Plan Approval
Daniels LR Corporation "
15933 Bayview Avenue
Part of Lot 25, Concession 2, E.Y.S.
Files D14.17-06, D12-03-06 and Di1.09-09
General Committee recommends:
THAT item 2 be referred back to staff.
DEFEATED
General Committee recommends:
THAT Draft Plan of Subdivision D12-03-06 be approved for the creation of
a residential condominium block for 134 stacked and street townhouse
units; 20 semi-detached units; a commercial block; and, the completion of
Lewis Honey Drive, by the Town of Aurora subject to Conditions of
Approval attached as Appendix "A" being fulfilled prior to final approval;
and
THAT Council authorize the Mayor and Clerk to execute a "No Pre -Sales"
Agreement between the Town and the Owner; and
THAT Council authorize the Mayor and Clerk to execute a Subdivision
Agreement between the Town and the Owner; and
THAT a total of 154 units of sewage and water capacity be allocated to the
Daniels LR Corporation draft plan of subdivision lands from the Town's
conditional allocation for 2011; and
THAT Council enact implementing Zoning By-law 5184-09; and
THAT, subject to.any issues or comments raised by Council, Site Plan
Application D11-09-09 be approved to permit the development of the
residential condominium block for 134 street and stacked townhouse
units; and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement between the Town and the Owner to facilitate the development
of the residential condominium block, subject to the submission of a
more detailed site plan prior to Council.
CARRIED
-43-
=NCIL MEETING AGENDA - December 85 2009
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 6 of 9
Vil PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
ITEM # 5-6
There were no presentations from Committee representatives provided at this
meeting.
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 11 be brought forward for discussion.
CARRIED
11. IES09-064 - Completion of Sidewalk on Nisbet Drive
General Committee recommends:
THAT item 11 - IES09-064 - Completion of Sidewalk on Nisbet Drive,
be' deferred to the December 8, 2009 Council meeting.
CARRIED -
3. PL09-090 - Application for Exemption from Part Lot Control
Country Wide Homes at Aurora Inc. .
Lots 4, 55 & 66, Plan 65M-4079
File D12-PLC-08-09
Related File D12-00.1A
General Committee recommends:
THAT Council approve the Application for exemption from Part Lot Control
submitted by Country Wide Homes at Aurora Inc. to divide Lots 4, 55 and
66 on Plan 65M-4079 into six (6) separate lots; and
THAT Council enact fay -law 5191-09.
CARRIED UNANIMOUSLY
4. HAC09>09 -- Heritage Advisory Committee Meeting Minutes
November 9, 2009
General Committee recommends. -
THAT the Heritage Advisory Committee Meeting minutes from the
November 9, 2009 meeting be received and the recommendations
contained therein be approved.
CARRIED UNANIMOUSLY
-44-
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # s
General Committee Meeting Minutes -
Tuesday, December 1, 2009
Page 7 of 9
5. YWCS09-03 —Yonge Wellington Corridor Study Steering Committee
June 16, 2009
General Committee recommends:
THAT the Yonge Wellington Corridor. Study Steering Committee Meeting
minutes . from the June. 16, . 2009 meeting be received and the
recommendations contained therein be approved.
CARRIED
7. FS09-045 — 2009 Surplus/beficit Control
General Committee recommends:
THAT a by-law be prepared for adoption to authorize the Treasurer and
the Chief Administrative Officer to make necessary. year-end adjustments
and to allocate any 2069 Operating Surplus or fund any 2009 Operating
Deficit in the following order of priority,
I. Any unspent funds . allocated in the 2009 Budget for suggested
expenditures be returned to the respective original reserve and reserve
fund sources: WSIB Reserve, Arts and Cultural Reserve, Aurora Hydro
Sale Investment Fund; Parks Dev. & Fee. DC, Storm Sewers Reserve,
Landscape Fee Reserve, Engineering Fees, Building Department Fees,
and the Heron Annuity for IES & Parks. .
ii. That any net Building Permit revenue surplus/deficil be allocated
to/funded from the Building Department Fees Reserve Fund,
iii. Up to a maximum of the first $75,600 of any remaining surplus be
retained for 2010 Budget funding, subject to. Council's 2010 budget
deliberations;
iv. Up to a -maximum of $265,000 be allocated to a new Tax Rate
Stabilization Reserve to assist with stabilizing tax rates .in future years
which may experience fluctuations due to significant changes in service
levels or municipal costs, or changes in expected revenues;
v. That the remainder of any surplus may be allocated to budget carry -
forward items; being Council approved projects or initiatives funded in
the Operating Fund in the subject year, but not started by year end, as
approved by the Treasurer,
vi. That the remainder of any surplus be allocated to the Municipal Capital
Reserve;
THAT a by-law be prepared for adoption to authorize the Treasurer and
the Chief Administrative Officer to allocate any 2009 Operating Surplus for
the Water and Wastewater Fund to the Water and Sewer Capital Reserve
Fund and that any operating deficit in the Water and Wastewater Fund be
carried into 2010 budget and recovered through user rates set for 2010;
and
THAT the Treasurer and Chief Administrative Officer report to Council
through . General Committee after the year end surplus/deficit control
adjustments and allocations have been performed.
CARRIED UNANIMOUSLY.
. 45
COUNCIL MEETING AGENDA- December 8, 2009
ITEM # 5-8
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 8 of 9
8. F$09-050 — Cancellation, Reduction or Refund of Property Taxes
under Section 357 and 358 of the Municipal Act
General Committee recommends:
THAT a meeting, in.accordance with Section 357 and 358 of the Municipal
Act, 2001, be held in respect of the application made by the Treasurer and
the owners listed in this reportat which applicants may make
representations to Council; and
THAT property taxes in the amount. of $45,870.56 be adjusted pursuant to
Section 357 of the Municipal Act, 2601; and
THAT property taxes in the amount of $2.782.87 be adjusted pursuant to
Section.358 of the Municipal Act, 200.1; and
THAT the associated interest, if applicable, be cancelled in proportion to
the Property Taxes adjusted; and
THAT the Director of Corporate & Financial ServicesfTreasurer be
directed to remove said property taxes from the Collector's Roll to reflect
these Property Tax Adjustments.
CARRIED
9.FS09-052 -- 2010 Interim Tax Levy
General Committee recommends:
THAT By-law 5192-09, to authorize the levying of interim tax amounts of
all rateable properties and to establish instalment due dates; be adopted.
t7 e�TRWR
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Councillor Gaertner suggested that delegations which would be considered
informative and of interest to the public should be presented at Council meetings
rather than General Committee.
Councillor MacEachern withdrew her previous Notice of Motion from the
November 24, 2009 Council meeting, with respect to a railway crossing at
Cousins Drive, because the matter has since been addressed.
Councillor MacEachern gave Notice of Motion with respect to a request for the
provision of recorded votes.
46 -
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # 5-9
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 9 of 9
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session, following
adjournment; to consider:
v litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board;
and
personal matters about an identifiable individual, including
municipal or local board employees
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:30 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-33 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, DECEMBER 8, 2009.
PHYLLIS M. MORRIS, MAYOR
.47.
JOHN LEACH, TOWN.CLERK
COUNCIL
6-1
CENTRAL YORK FIRE SERVICES
JOINT COUNCIL COMMITTEE
TUESDAY, SEPTEMBER 15, 2009 AT 10,30 A.M.
TOWN OF NEWMAR.KET, MULOCK ROOM
MINUTES
A meeting of the Joint Council Committee was held on Tuesday, September 15, 2009 at 10:30
a.m. in the Mulock Room at the Town of Newmarket.
Members Present: Newmarket: Councillor Emanuel
Councillor Woodhouse
Regional Councillor Taylor
Aurora: Councillor Buck
Councillor Gallo
Councillor Wilson
Staff: Newmarket: R. Prentice, Acting Chief Administrative Officer
M. Mayes, Treasurer
L. Gibson, Deputy Clerk
CYFS: J. Molyneaux, Fire Chief
P. Leslie, Deputy Fire Chief
The meeting was called to order at 10:31 a.m.
Councillor Wilson in the Chair.
1. JOINT COUNCIL COMMITTEE MINUTES - SEPTEMER 15, 2009 —ITEM 1
APPROVAL OF MINUTES
Joint Council Committee Minutes of June 30, 2009 and the Closed Session Minutes of
June 30, 2009.
Moved by Regional Councillor Taylor
Seconded. by Councillor Buck
THAT the Joint Council Committee Minutes of June 30, 2009 and the Closed
Session Minutes of June 30, 2009 be approved.
CARRIED
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # 6 -2
2.. JOINT COUNCIL COMMITTEE MINUTES —SEPTEMBER 15, 2009 —ITEM 2
RESIDENTIAL FIRE SPRINKLER RESOLUTION AND PROCESS _
The Fire Chief advised that the Joint Council Committee endorsed a resolution with
respect to fire sprinkler systems in new residential buildings at its June meeting however
he wanted to discuss the process on how the Committee would deal with this and other
resolutions brought forward to the Committee. Discussion ensued regarding different
approaches.
Moved by Regional Councillor Taylor
Seconded by Councillor Woodhouse
THAT staff draft a resolution regarding residential fire sprinklers in new residential
buildings for approval at the October 20t", 2009 Joint Council Committee meeting
which will then be forwardedto the Councils of Aurora and Newmarket for
consideration;
AND THAT respecting future resolutions, staff prepare a draft resolution to be
brought to JCC, if the staff recommendation is for endorsement of the resolution
received.
CARRIED
3. JOINT. COUNCIL COMMITTEE MINUTES — SEPTEMBER 16, 2009 — ITEM 3
JOINT FIRE SERVICES AND FINANCIAL SERVICES (FINANCE) REPORT2009-17
2009 CENTRAL YORK FIRE SERVICES BUDGET — SECOND QUARTER
Joint Fire Services and Financial Services (Finance)'Report 2009-17 dated July 28,
2009 regarding 2009 Central York Fire Services Budget Report - Second Quarter.
Moved by Councillor Woodhouse
Seconded by Councillor Emanuel
THAT Fire Services Report 2009-17 dated July 28, 2009, regarding the 2009 Central
York Fire Services Budget Report — Second Quarter be received And the following
recommendations be adopted:
1. THAT this report be received for information purposes;
2. AND THAT the Newmarket Finance Department report to the Joint Council
Committee in November 2009 with the results of the Central York Fire
Services accounts for the third quarter of 2009;
3. AND THAT staff be authorized to transfer up to $100,000 from the CYFS
Reserve Fund if and as required to cover any potential shortfall
CARRIED
Central York Fire Services . Joint Council Committee
Minutes September 15, 2009 Page 2 of 4
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # 6 -
4. JOINT COUNCIL COMMITTEE MINUTES —SEPTEMBER 15, 2009 —ITEM 4
FIRE SERVICES REPORT 2009-18 .
STAFF RETIREMENTS, PROMOTIONS AND HIRING
Fire Services Report 2009-18 dated September 3, 2009 regarding Staff Retirements,
Promotions and Hiring.
Moved by Councillor Buck
Seconded by Councillor Emanuel
THAT Fire Services Report 2009-18 dated September 3, 2009 regarding Staff
Retirements, Promotions and Hiring be received for information purposes.
CARRIED
S. JOINT COUNCIL COMMITTEE MINUTES — SEPTEMBER 16, 2009 — ITEM 5
CENTRAL YORK FIRE SERVICES OCCUPATIONAL HEALTH AND SAFETY
COMMITTEE MINUTES
The Occupational Health and Safety Committee Minutes of June 11, 2009.
Moved by Regional Councillor Taylor
Seconded by Councillor Woodhouse
THAT the Occupational Health and Safety Committee Minutes of June 1.1, 2009 be
received for information purposes.
CARRIED'
6. JOINT COUNCIL COMMITTEE MIUTES — SEPTEMBER 15, 2009 — ITEM 6.
MONTHLY CALL SYNOPSIS AND ADDITIONAL INFORMATION
Monthly Call Synopsis and additional information from June 1, 2009 to August 31, 2009.
Moved by Councilor Buck
Seconded by Councillor Gallo
THAT the Monthly Call Synopsis and additional information from June 1, 2009 to
August 31, 2009 be received for information.
CARRIED
Central York Fire Services - Joint Council Committee
Minutes September 15, 2009
Page 3 of 4
COUNCIL MEETING AGENDA - December 89 2009
ITEM # 6-4
7. JOINT COUNCIL COMMITTEE MINUTES - SEPTEMBER 15, 2009 — ITEM 7
OUTSTANDING LIST
List of outstanding matters.
Moved by Councillor Gallo
Seconded by Councillor Emanuel
THAT the List of Outstanding Matters be received for information.
CARRIED
$. JOINT COUNCIL COMMITTEE MINUTES — SEPTEMBER 15, 2009 — ITEM 8 .
NEW BUSINESS
a. Regional Councillor Taylor inquired as to whether or not the Fire Department had
received any feedback on the new Outdoor Burning By-law. The Fire Chief
advised that there has not been much feedback at this time, that they are still
receiving complaints about smoke predominately on Friday and Saturday
evenings. No issues have been raised with the Fire Chief. Fact sheets have
been distributed to local retailers of burning appliances outlining the outdoor
burning requirements.
b. Councillor Wilson inquired about the Summer Smoke Detector Campaign.
Deputy Fire Chief Leslie advised that the students visited 376 homes, replaced
451 batteries and installed 184 smoke alarms. He .further advised of the
upcoming Fire Hall Open House, September 26, 2009 in Newmarket and
October 17, 2009 in Aurora.
Moved by Councillor Emanuel
Seconded by Regional Councillor Taylor
THAT the meeting adjourn.
CARRIED
There'being no further business, the meeting adjourned at 11:15 a.m.
Date
Councillor Wilson, Chair
Central York Fire Services -Joint Council Committee -
Minutes September 15, 2009 Page 4 of 4
COUNCIL MEETING AGENDA - December 8, 2009
ITEM # 7-1
CENTRAL YORK FIRE SERVICES
7l JOINT COUNCIL COMMITTEE
TUEsDAY, OCTOBER 20, 2009 AT 10:30 A.M.
TowN OF AuRoRA, HOLr AND Room
-- ' MINUTES
A meeting of the Joint Council Committee was held on Tuesday, October 20, 2009 at 10:30 a.m.
in the Holland Room at the Town of Aurora.
Members Present: Newmarket: Councillor Emanuel
.... ,........ ._..Councillor Woodhouse ......... . ........._ ........
Regional Councillor Taylor
Aurora: Councillor Buck
Councillor Gallo (10:33 am to 12:47 pm)
:Councillor Wilson
Staff: Newmarket:. R. N. Shelton, Chief Administrative Officer
L. Georgeff, Manager, Human Resources
M. Mayes, Treasurer
L. Gibson, Deputy Clerk
Aurora: N. Garbe, Chief Administrative Officer
CYFS: J. Molyneaux, Fire Chief
P. Leslie, Deputy Fire Chief
The meeting was called to order at 10:31 a.m.
Councillor Wilson in the Chair.
ADDITIONS TO AGENDA
None.
DECLARATIONS OF INTEREST
None.
1'. JOINT COUNCIL COMMITTEE MINUTES — OCTOBER 20, •2009 W ITEM 1
APPROVAL OF MINUTES
Joint Council Committee Minutes of September 15, 2000.
-52-
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # 7 ' 2
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse'
THAT the Joint Council_ Committee Minutes of September 15, 2009 be approved.
2. JOINT COUNCIL COMMITTEE MINUTES — OCTOBER 20, 2009 — ITEM 2
JOINT FIRE SERVICES AND CORPORATE &FINANCIAL SERVICES (FINANCE)
REPORT— FIRE SERVICES 2009-18
2010 CENTRAL YORK FIRE SERVICES BUDGET
- -Joint Fire Services and Corporate.& Financial Services. (Finance) Report --Fire Services :. .. .... . . ......
2009-18 dated October 1, 20D9 regarding the 2010 Central York Fire Services Budget,
Councillor Gallo arrived at 10;33 a.m.
Discussion ensued regarding a number of line items in the 2010 Central York Fire
Services Draft Operating budget.
Moved by Regional Councillor Taylor
Seconded by Councillor Buck
THAT line items 4404 Consulting Services and 4404.13 Legal Expenses of the 2010
Central York Fire Services Draft Operating Budget be reduced by $10,000 each.
MOTION LOST
Moved by Councillor Gallo
Seconded by Councillor Emanuel
THAT the 2010 Central York Fire Services Draft Operating Budget line item 4404
Consulting Services be reduced by $5,000 and line item 4404.13 Legal Expenses
be reduced by $10,000.
CARRIED
Moved by Councillor Buck
Seconded by Councillor Woodhouse
The Joint Council Committee recommends to the Council of the Town of
Newmarket:
THAT Joint Fire Services and Corporate & Financial Services (Finance) Report —
Fire Services 2009-18 dated October 1, 2009 regarding the 2010 Central York Fire
Services Budget, as amended, be received and the following recommendations be
adopted:
Central York Fire Services - Joint Council Committee
Minutes October 20, 2009
Page 2 of 6
. 53
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # 7-2
1. THAT the 2010 Central York Fire Services operating and capital budgets, as
amended, be approved by the Joint Council Committee;
2. AND THAT the operating and capital budgets as approved by Joint Council
Committee be forwarded, as required by the Master Fire Service Plan, to
the Town of Aurora for comment and to the Town of Newmarket for
inclusion in the 2010 budget process.
CARRIED
3. JOINT COUNCIL COMMITTEE MINUTES'— OCTOBER 20, 2009 - ITEM 3
RESIDENTIAL FIRE SPRINKLER RESOLUTION
Residential Fire Sprinkler Resolution.
Moved by Councillor Buck
Seconded by Councillor Emanuel
The Joint Council Committee recommends to the Councils of the Town of Aurora
and the Town of Newmarket that the following Resolution be adopted:
WHEREAS during an average year in Ontario almost 13,000 structure firesi result in 90
deaths, 800 injuries and $347 million, in property damage with 72% of these fires
occurring In residential structures;
AND WHEREAS fire sprinklers have a proven record of saving lives and reducing
property loss;
AND WHEREAS the Minister of Housing of Ontario is responsible for the formulation of
requirements covering the safety regulations for new. buildings in Ontario under the
Building Code Act, and the Solicitor General of Ontario is responsible for the formulation
of requirements covering the safety regulations for existing buildings in Ontario under the
Fire Protection and Prevention Act;
THEREFORE BE IT RESOLVED by the Municipal Council of the Town of as
follows: .
1. THAT the. Town of petition the Minister of Housing for Ontario to
ensure that the requirement for the installation of sprinkler protection be
extended to include all new residential construction as defined under the
Ontario Building Code;
2. AND THAT It be further resolved, that the Council of the Town of
petition the Solicitor General for Ontario to Include the.
requirements for residential sprinkler protection in the Ontario Fire Cade;
Central York Fire Services -Joint Council Committee
Minutes October 20, 2009 - .. Page 3 of 6
-54-
:OUNCIL MEETING AGENDA - December 8, 2009 ITEM # 7 - 4
3. AND THAT it be further resolved, that this resolution. be circulated to the
member of Provincial Parliament for Newmarket -Aurora, the Canadian
Association of Fire Chiefs, the Ontario Association of Fire Chiefs, the
Association of Municipalities of Ontario and all member municipalities of
the Greater Toronto Area
CARRIED
4. JOINT COUNCIL COMMITTEE -OCTOBER20,2009 —ITEM 4
CENTRAL YORK FIRE SERVICES OCCUPATIONAL HEALTH AND SAFETY
COMMITTEE MINUTES
Occupational -Health -and Safety Committee_ Minutes -of September 1.0, 2009..:.... -. _ ....
Moved by Councillor Emanuel
Seconded by Councillor Gallo
THAT the Occupational Health and Safety Committee Minutes of September 10,
2009 be received for information purposes.
CARRIED .
5. JOINT COUNCIL COMMITTEE MINUTES — OCTOBER 20, 2009 —ITEM 5
OUTSTANDING LIST
List of outstanding matters.
Moved by Councillor Woodhouse
Seconded by Councillor Gallo
THAT the List of Outstanding Matters be received for information.
CARRIED
Moved by Councillor Emanuel
Seconded by Councillor Buck
THAT the Joint Council Committee resolve Into closed session for. the purpose of
discussing personal matters about an identifiable individual including . municipal
employees or local board employees and labour relations or employee negotiations.
a:t M
The Committee resolved into a Joint Council Committee (Closed Session) at 11:56 a.m.
Central York Fire Services =Joint Council Committee
Minutes October 20, 2009
Page 4 of 6
-55-
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # 7 - 5
6. JOINT COUNCIL COMMITTEE (CLOSED SESSION)-.00TOBER 20, 2009 - ITEM 6
LABOUR RELATIONS
The Manager of Human Resources to provide a.verbal report regarding labour relations
or employee negotiations.
Moved by Councillor Woodhouse
Seconded by Councillor Emanuel
THAT the verbal report regarding labour relations be. received for information.
purposes.
:...CARRIED ... ... ._.._ ...... _ .. _ - ... ..... ..
7. JOINT COUNCIL COMMITTEE (CLOSED SESSION) — OCTOBER 20, 2009 — ITEM 7
PERSONAL MATTERS
The Manager of Human Resources to provide a verbal report regarding personal matters
about an identifiable individual Including municipal employees or local board employees.
Moved by Councillor Woodhouse
Seconded by Councillor Emanuel
THAT the verbal report regarding a personal matter about an identifiable
individual be received for information purposes.
CARRIED
Moved by Councillor Emanuel
Seconded by Councillor Woodhouse
THAT the Joint CounciI.Committee resume Into public session.
CARRIED
The Committee resumed into public session at 12:45 p,m.
8. JOINT COUNCIL COMMITTEE — OCTOBER 20, 2009 -- ITEM 8
NEW BUSINESS
Fire Chief Molyneaux advised he would provide the 2010 meeting schedule for
consideration of the Joint Council Committee at the next meeting,
Moved by Councillor Buck
Seconded by Councillor Woodhouse
THAT the meeting adjourn.
-THTNI-7
Central York Fire Services - Joint Council Committee
Minutes October20, 2009
!16-f:M
Page 5 of 6
,OUNCIL MEETING AGENDA -'December 8, 2009
ITEM # 7 - 6
There being no further business, the meeting adjourned at 12:47 p..m. .
at
Central York Fire 5eMces - Joint council committee
Minutes October 20, 2009
-57-
i
page 6 of 6
COUNCIL MEETING AGENDA - December 8, 2009
ITEM # 8-1
.TOWN OF AURORA
AUR`(JRA COUNCIL REPORT No. ADM09-015
SUBJECT: Request For Professional Real Estate Services For The Sale of the
Town's 15059 Leslie Street Property
FROM: Neil Garbe, Chief Administrative Officer
DATE: December 08, 2009
RECOMMENDATIONS
That Council receive this report for information;
That Council award.ADM2009-101 to DTZ Barnicke - GTA Industrial Team for
professional real estate brokerage services for the sale of the described lands
located at 15059 Leslie Street; and,
That Council authorize the Mayor and the Town Clerk to sign the required
agreements to execute this award.
PURPOSE OF THE REPORT
To provide an update on.the status of the lands located at 15059 Leslie Street and
seek Council direction on awarding RFP ADM2009=101 for professional real estate
brokerage services for the sale of the described lands.
BACKGROUND
The Aurora Business Park is a large parcel of land located between Leslie Street and
Highway 404, south of Wellington Street in the Town of Aurora. The site is approximately
75 acres in size with approximately 680 feet of frontage on Leslie Street. The lands were
purchased by the Town of Aurora in June 2000 as the proposed site of a major recreational
facility and fire station to accommodate the growing population in Aurora's east end.
However, in early 2004, the Town purchased the form er'Burnett' lands as a more suitable
site for the planned facilities. The Leslie Street lands have remained vacant since they
were originally acquired in 2000. The lands are zoned as "Business Park" in the Town of
Aurora Official Plan and "Urban" in the Regional Official Plan.
On September22, 2009, Council directed staff to prepare and issue a request for proposal
for professional real estate brokerage services for the sale of the described lands. Staff
issued the request for proposal (Bid # ADM 2009-101) on October 14'h and received 3
compliant proposals prior to the October 29'h deadline. Proposals were received from the
following real estate brokerages:
-58-
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # 8-2
December 08, 2009 - 2 -
1. DTZ Barnicke — GTA Industrial Team
2. DTZ Barnicke — Cairo and Crosby
3. Cushman, Wakefield Lepage
Report No. ADM09-015
Staff from the Town of Aurora's Administration, Legal Services and Planning and
Development Services Departments reviewed the submitted proposals based on the
following evaluation criteria:
Evaluation Criteria
Weightier
Qualifications/expertise and past experience/performance of the individuals
45%
who would be acting on the behalf of the Town, including specialty fields of
expertise that each individual may rovide.
Familiarity with the Town of Aurora and working on behalf of a municipality
10%
Fee/Commission Structure _
20%
Marketing plan and demonstrated capacity for superior service and
25%
innovation — unique approaches
100%
Applicants were also asked to prepare a 20 minute presentation summarizing their
proposal and approach to addressing potential buyers.
COMMENTS
DTZ Barnicke - GTA Industrial Team identified as the recommended proposal
Based on a thorough evaluation of the three submitted proposals, the evaluation team
is recommending that Council select the GTA Industrial Team to dispose of the subject
lands. All three proposals were evaluated based on identical predetermined criteria (as
described above) with the GTA Industrial Team scoring the highest on the evaluation.
All of the qualified bidders provided viable proposals. However, the recommended
proposal was selected based on the qualifications and experience of the project team,
the cost effectiveness of the proposed fee structure, the added control of proposed
closed bid process and the proposed marketing approach. The following paragraphs
provide a more detailed summary of the GTA Industrial Team proposal.
.DTZ Barnicke — GTA Industrial Team well qualified and experienced
The GTA Industrial Team has completed approximately 850 real estate transactions, 58
of which were land transactions. The team has experience working with major
corporate clients and currently have mandates several multi -national corporations. The
group has also been involved in securing employment land transactions along the
Highway 404 corridor, particularly within the Barker and Headford Business Parks in
Richmond Hill. The Team demonstrated their knowledge and experience working along
the Highway 404 corridor as well as with high quality corporate clients.
M"1810
COUNCIL MEETING AGENDA - December 8, 2009
ITEM # 8 - =
December 08, 2009 - 3 - Report No ADM09-015
Group has a strong understanding of Aurora and the municipal environment
DTZ Barnicke — GTA Industrial Team has considerable experience working in the public
sector and has acted on behalf of the Town of Markham, the Town of Richmond Hill,
the Town of Whitch urch-Stouffville; York Region District School Board, York Region
Housing Corporation, Ontario Realty Corporation and the Roman. Catholic Archdiocese
of Toronto. They have. completed 14 municipal transactions with a sales aggregate in
excess of $57 million. Two members of the GTA Industrial Team have also been
residents of Aurora.
DTZ Barnicke — GTA Industrial Team proposed the highest valuation and lowest
fee structure
The recommended proposal confirms a 3% commission fee in the event that the
property was sold through a cooperating broker and a 2% commission fee for a direct
sale. It should be noted that the GTA Industrial Team has historically completed 72%
of their transactions as direct sales. The proposed fee structure is the most cost
effective of all of the submitted proposals. As per Council's direction, staff has also
ordered an appraisal to provide insight into the potential value of the property. The
listing price will be determined based on the results of the forthcoming appraisal.
DTZ Barnicke - GTA Industrial Team proposing an effective marketing approach
The GTA Industrial Team is recommending a closed bid process for the sale of the subject.,
lands. This process typically includes no formal asking price; however, the Town may
choose to include an asking price. The main benefits of a closed bid process include
added control of the process, an ability to clearly outline the guidelines for submissions and
the creation of a competitive bidding environment. It is proposed that the closed bid
process would span a 6 month period beginning in early January 20.10.
The property will be marketed through the MLS system, onsite signage, a broker direct
marketing campaign, DTZ Barnicke website advertisements and targeted mailings, emails
and faxes to a list of over 3000 potential investors. The senior members of the GTA
Industrial Team will also personally contact well qualified potential investors to introduce
the property. The group has also offered to work with the Town to re -brand the business
park.
ALTERNATIVE(S) TO THE RECOMENDATIONS
1. Council may choose to not award the contract for professional real estate services
related to the subject property.
2. Council may choose to sell the lands through a Town initiated request for proposal
3. Council may choose to service, develop and market the lands independently.
.M
,",OUNCIL MEETING AGENDA - December 8, 2009
ITEM # 8-4
December 08 2009 - 4 - Report No. ADM09-015.
FINANCIAL IMPLICATIONS
The financial implications of the potential sale of the Aurora Business Park lands can be
significant. The appraisal of the subject lands will provide additional information on the
potential sale price as well as the development potential of the lands. The .realtors
estimate thatthe property could generate 1,400 additionaljobs and 1,200,000 squarefeet
of additional industrial/office space. A development of this magnitude would generate
significant development charge revenues and strengthen the non-residential tax base.
CONCLUSIONS
The sale of the Aurora Business Park lands is an opportunity for the Town to generate job
opportunities and important non-residential tax revenue in a business park that promotes
high quality employment and design. Staff is requesting that Council endorse the
recommended proposal and authorize staff to enter into an agreement with DTZ Barnicke
Ltd for professional real estate brokerage services for the sale of the described lands.
ATTACHMENTS
None
PRE -SUBMISSION REVIEW.
This report was reviewed at the Executive Leadership Team meeting on December 2,
2009. 1
Prepared by. Anthony lerullo, Program Manager, Business Support and Continuous
Improvement- Ext, 4742
Neil Garbe
Chief Administrative Officer.
-61-
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # 9 -
i TOWN OF AURORA
AURORA COUNCIL. REPORT No. CS09-019
SUBJECT: Corporate Insurance Renewal
FROM: John, Leach, Director of Customer & Legislative Services/Town Clerk
DATE: December 8, 2000
RECOMMENDATIONS
THAT the insurance and risk management proposal submitted by BFL Canada in the
amount of $291,211 plus taxes be approved, • and
THAT the Town of Aurora's corporate insurance policy be renewed for a one year
period.
PURPOSE OF THE REPORT
To provide Council with information regarding the Town's corporate insurance
program and to renew the Town's corporate insurance policy for 2010.
BACKGROUND
At the November 27, 2007 meeting, Council resolved:
THAT the insurance and risk management proposal submitted by BFL Canada in
the amount of $264, 054 (taxes included) be approved; and
THAT the Town of Aurora's Corporate Insurance Policies be renewed with BFL
Canada for 3 years with annual renewal periods.
Municipal insurance is a highly specialized field where few insurance companies provide
this level of coverage. The Town's corporate insurance consists of the following policies,
namely: Municipal General Liability that includes Errors & Omissions, Environmental
Impairment, Property (including Boiler & Machinery), Crime, Automobile and Accident. A
summary of the coverage including the limit and deductible for each policy is attached to
this report in Appendix #1.
To cover any unforeseen spikes in claims management, the Town has also established an
-62-
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # 9-2
December8, 2009 - 2 - Report No. CS09-019
Insurance Reserve that currently has a balance of $269,806.37. In addition, to counteract
the exposure to risk and reduce claims, the Town initiated a number of claims avoidance
measures over the past few .years. For example regular/monitored sanding and salting
procedures during winter maintenance was implemented; the introduction of a Risk
Management Administrative Procedure that establishes guidelines and training measures
for staff to minimize risk was introduced in 2001; and the increased maintenance program
for sidewalk repairs to identify and repair faulty.sidewalks has been in effect for the past
few years. It is intended that these. and other evolving proactive measures by the Town will
assist in mitigating claims against the Town thereby controlling overall costs.
ALTERNATIVE(S) TO THE RECOMMENDATIONS
Not applicable.
FINANCIAL IMPLICATIONS
The 201.0 insurance premium of $291,211 is an increase of $16,812 over the premium of
2009 which was $274,399. This represents an increase of 6.1 %. This premium increase is
driven by 3 factors:
Property —The values of all the buildings and contents have been increased by 3%
to reflect inflation. The insurance rate has also increased slightly from last year.
Municipal General Liability - The rate has increased slightly from last year, in part
due to increased claim activity over the past few years.
Owned Automobile - The addition of 1 vehicle within the current policy term.
An insurance premium budget has been included as part of the Town's annual operating
budget. This premium is subsequently charged back to each of the operating departments
based on the proportionate size of operations. The current balance of $269,806.02 in the
Insurance Reserve also provides a sufficient cushion in the event of any unexpected claim
exposures. The increase is included in the draft 2010.budget.
ATTACHMENTS
Appendix #1 — Coverage Summary
-63-
COUNCIL MEETING AGENDA - December 8, 2009
ITEM # 9 -
December 8, 2009 3 - Report No. CS09-019
PRE -SUBMISSION REVIEW
Chief Administrative Officer, Neil Garbe
Prepared by. Shannon Boychuk, Manager of Administration/Acting Deputy Clerk,
ext. 4222„
of Customer & Legislative
/Town Clerk
-64-
f
Neil Garbe
Chief Administrative Officer
;.OUNCIL MEETING AGENDA - December 8, 2009
ITEM # 9-4
APPENDIX #1
SUMMARY OF POLICIES AND COVERAGE
1. Municipal General Liability
• insures against third party claims for bodily injury (including death), personal injury
including libel, slander, defamation of character, etc. and property damage.
$50 Million with $10,000 deductible
Errors & Omissions
• insures against third party claims for financial loss resulting from an error,
omission, negligent misstatement or misrepresentation, or breach of duty on
the part of the municipality and its employees.
• $50 Million with. $10,000 deductible
Wrongful Dismissal
• Provides defence costs for any claim relating to the Wrongful Dismissal of
Town staff
• $250,000 with a $10,000 deductible
2 Environmental Impairment (Pollution) Liability
• insures against third party claims for bodily injury and property damage arising out of
the release of a.pollutant or a contaminant into the environment.
• $5 Million with $10,000 deductible
3. PropeEfyrinsurance
•. provides replacement cost coverage for the buildings and equipment owned or leased
by the municipality against damage from such perils as fire, wind and water damage.,
flood, earthquake and collapse.
• Replacement cost with $10,000 deductible
Boiler and Machinery
• covers mechanical and electrical breakdown of building equipment
• $50 Million with $10,000 deductible
-65-
COUNCIL MEETING AGENDA - December 8, 2009
ITEM # 9 -
December 8, 2009 - 5 - Report No. CS09-019
4. Crime Insurance
• primarily insures the money and securities of the municipality against loss due to
dishonesty on the part of the employees.
• $1 Million with no deductible
5. Automobile
• insures all of the licensed vehicles owned or•leased by the municipality
* $50 million with $10,000 deductible
Non Owned Automobile
• insures vehicles of staff and councillors when vehicles are used for Town
business
• provides secondary coverage in excess of owners insurance
• $50 million with a $1,000 deductible
6. Councillor's Accident
• provides life insurance in the event of accidental death, weekly indemnity for total or
partial disability arising from an accident.
• $250,000 Principal Sum with no deductible
-66-
/—s-dam
C0JAWPOP 1 AGENDA - December 8, 2009 ITEM # 10 -1
yow're uc yoocG cour�asy.
Desk of
MEMORANDUM Councillor MacEachern
Date: December 3, 2009
To: Members of Council
From: Councillor Evelina MacEachern
Re: Notice of Motion - Recorded Vote
To assist with the review of all recorded votes taken during this term of Council, it is
recommended that Council direct Staff to prepare a report listing all the recorded votes taken
during this term of Council, to be included on a GC or Council agenda.
Sincerely,
Evelina MacEachern
-67-
COUNCIL MEETING AGENDA - December 8, 2009 ITEM # 11 - 1
Adoption of Recommendations from Closed Session Meeting on
Tuesday, December 1, 2009
RECOMMENDED:
THAT the recommendations from the Closed Session meeting
held on December 1, 2009 regarding the following matters be
approved:
1. litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local
board; and
2. personal matters about an identifiable individual, including
municipal or local board employees
-68-
4
COUNCIL,ME G�NDA - December 8, 2009
ITEM # 12 - 1
yowre iw yooA, co"Ta,ty
MEMORANDUM
Date: December 8, 2009
To: Mayor and Members of Council
From; Councillor Wilson
Re: Motion — Youth Councillor
WHEREAS the Town of Aurora places high value on our Youth of today; and
WHEREAS the Youth of today represent the voters of tomorrow.for our Town; and
WHEREAS participation in the local government is a critical component of all citizens;
and
WHEREAS we have just participated in and supported "Local Government Week"; and
WHEREAS Council wishes to give Youth the opportunity to participate in and learn
about the procedures of local government;
NOW THEREFORE BE IT RESOLVED:
THAT Council appoint a "Youth Councillor" who would be nominated by students in the
local high schools from grades 11/12 to participate in Council. meetings for each of the
remaining semesters of the 2010 school year. The Youth Councillor for each semester
would be assigned a Councillor mentor each semester and would attend Council
meetings by taking a seat at the table, however, would not participate in discussions or
speak unless called upon by a member of Council and would have no voting privileges.
M.
COUNCIL,IVI�EETnQ GI:NDA - December 8, 2009
you reisjgood coy fpa�
Regional Report -
MEMORANDUM I Office of the Mayor
Date: December 8, 2009
To: Members of Council
cc: Neil Gai•be, Chief Administrative Officer
From: Mayor Phyllis Morris
Re: York Regional Council Highlights — November 19, 2009
Mayor's Report
York Region 2009 Thanksgiving Food Drive
York Regional Council received a communication from City of Vaughan Regional Councillor
Joyce Frustaglio thanking the Region for its participation in the York Region 2009 Thanksgiving
Food Drive. The campaign ran from September 241" to October 16'h in partnership with the
2009 Annual Fall Food Drive, organized by the York District School Board and the Region's nine
local food banks.
The Thanksgiving Food Drive collected more than 30 per cent of the more than 150,000 pounds
of total food collected through the Annual Fall Food Drive.
Commissioner Joann Simmons retires after 33 years of public service
York Regional Council thanked Commissioner Joann Simmons for her long -serving dedication
to improving community and health services for York Region residents.
Commissioner Simmons entered municipal public service with Peel Region in 1975 and joined
The Regional Municipality of York as Director of Social Services in 1988. Following a
successful 11-year term as director, she was promoted to Commissioner of Community
Services and Housing in 1999. In September 2007, she also assumed the duties of
Commissioner of Health Services and proceeded to oversee the merger of two departments into
the current Community and Health Services Department.
Commissioner Simmons has served on various Boards, including the United way of York
Region and was the Chair of the Board of Directors of the Children's Aid Society of York
Region.
As head of the Community and Health Services Department, Commissioner Simmons oversees
a budget of $277 million and a staff of more than 1,400 employees,
York Region Chairman Bill Fisch said Commissioner Simmons will be remembered for many
years of work with Regional Council, regional departments, partners and stakeholders on. a wide
range of accomplishments and wished her a long and satisfying retirement.
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COUNCIL MEETINGS A A - December 8, 2009 Regional Report - 2
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York Region endorses Health and Safety Charter
York Region Chairman and CEO Bill Fisch joined Workplace Safety and Insurance Board Chair
Steven Mahoney in signing a Health and Safety Charter to demonstrate the Region's strong and
ongoing commitment to good health and safety practices in the workplace.
Mr. Mahoney noted that York Region is a leader in its dedication to health and safety and
actively works to help prevent workplace accidents.
The Workplace Safety and Insurance Board promotes workplace health and safety and provides
a compensation system for the employers and workers of Ontario. Their goal is to eliminate all
workplace fatalities, injuries and illnesses. For more information on the Workplace Safety, and
Insurance Board, please visit www.wsib.on.ca
Consultants selected for Water for Tomorrow public education program
York Regional Council authorized a three-year contract to Resource Management Strategies
Inc. to continue overseeing the Region's Water for Tomorrow program's popular landscape
audits, workshops and seminars promoting water -efficient gardening.
York Region's Water for Tomorrow program was created in 1998 to promote water conservation
through education. Since that time, it has garnered international awards and has exceeded.
projected water savings.
For more information on the Water for Tomorrow Program, visit www,waterfortomorrow.ca
New conventional YRT buses purchased to replace older units
York Regional Council today approved the purchase of five new conventional York Region
Transit (YRT) vehicles through the Ontario Bus Replacement Program to replace older models.
The five 9.1-metre buses will cost $2.6 million and will retire vehicles, most of which are more
than 18 years old. YRT's vehicle fleet includes'306 buses.
The vehicles will be purchased from City View Bus and Truck Repair & Sales Ltd., eastern
Canada's largest commercial bus dealership, as part of a joint bus procurement partnership with
the Region, Metrolinx and several other transit agencies in Ontario.
The Region has the option to order additional buses in 2010.
YRT "myRide" Travel Training made into a permanent program
York Regional Council approved the York Region Transit (YRT) "myRide" Travel Training Pilot
Program as a permanent program. The myRide Travel Training program enables people with
varying disabilities and skill levels, seniors and new immigrants to familiarize themselves with
using the conventional transit system and rapid transit services.
The program uses trainers from 14 different partner agencies across the Region to help
individuals who require assistance to make safe, confident and independent journeys on public
transit.
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COUNCIL MEETINA - December 8, 2009 Regional Report -
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yOW, !n good awpascy
The cost to maintain the program is $40,000 annually and will improve overall accessibility to
the conventional YRT/Viva system,
York Region creates new Human Services Planning Board
The Regional Municipality of York has created a new Human Services Planning Board of York
Region to. build on the strengths of the Region's former Human Services Planning Coalition,
The 25-member Board, comprised of community stakeholders, will pursue strategic
opportunities to build capacity within York Region's human services sector.
The Regional Municipality of York approves Accessible Customer Service Policy
York Regional Council endorsed an Accessible Customer Service Policy. The policy outlines
ways to provide customer service to individuals with disabilities while complying with the
Accessibility for Ontarians with Disabilities Act 2005 (AODA), Accessible Standards for
Customer Service.
The AODA was enacted to ensure that all Ontarians with disabilities have full and equal access
to services, accommodations and employment through the five provincial standards relating to
customer service. These standards include transportation, communications, information,
employment and built environment.
The.policy provides direction on:
• The use of assistive devices that enable a person to access Regional services
• Use of service animals and support persons
• Public notification procedures for temporary service disruption
• Process for receiving and responding to feedback
• Tailored customer service training for Regional staff in serving customers with
disabilities
Roads Capital Program Update
York Regional Council received an information report detailing the progress of the 2009 Roads
Capital Program, The Roads Capital Budget is $197.5 million, which includes $110.9 million for
new projects and $86.6 million to complete carry-over projects from 2008,
The following projects have been, or are mostly complete:
• Widening of Major Mackenzie Drive from Woodbine Avenue to Kennedy Road, Town of
Markham
• Widening of Teston Road from Weston Road to Jane Street, City of Vaughan
New interchange at Highway 400 and Teston Road, City of Vaughan
Reconstruction of Ravenshoe Road from Prout Road to Weir's Sideroad, Town of
Georgina
• Construction of a new signalized intersection at Warden Avenue at Mount Albert Road,
Town of East Gwillimbury
• Reconstruction of Mount Albert Road from east of Colonel Wayling Boulevard to
Woodbine Avenue to accommodate the Highway 404 extension, Town of East
Gwillimbury
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;OUNCIL MEETING'6A - December 8, 2009
AURORA
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Regional Report - 4
• Highway 7 bridge rehabilitation west of Bullock Drive, Town of Markham
• Widening of Dufferin Street from Steeles Avenue to Glen Shields Avenue for the addition
of Transit/HOV and bike lanes, City of Vaughan
• Kennedy Road at Elgin Mills Road intersection improvements, Town of Markham
• 9°i Line at Millard Street intersection improvements, Town of Whitchurch-Stouffville
• Traffic signal installation at intersections of Davis Drive West at Keele Street, Township
of King
The following projects are ongoing and will be completed in 2010:
• Widening of Bathurst Street from Mulock Drive to Davis Drive West, Town of Newmarket
and Township of King
• Widening of 9t" Line'from Highway 407 to Rose Way, Town of Markham
• Widening of Stouffville Road from McCowan Road to Highway 48, Town of Whitchurch-
Stouffville
• . Construction of Woodbine Avenue By-pass (Victoria Square) from north of Major
Mackenzie Drive to south of 191" Avenue, Town of Markham
• Highway 50 at Highway 7 intersection improvements,. City of Vaughan
• Widening of Dufferin Street from Glen Shields to Langstaff Road, City of Vaughan
$98.3 billion Transportation Master Plan Update approved
York Regional Council endorsed the Transportation Master Plan Update, the Region's transit,
road and transportation policy recommendations to address provincially -legislated growth in The
Regional Municipality of York to 2031.
York Region's Transportation Master Plan update estimates that transportation and transit
investments required to support projected growth in York Region in this period are about $18.3
billion. This includes both initial and ongoing capital costs of recommended projects in the
Master Plan.
The province has made some commitments already, such as the Spadina subway extension,
Viva Next and the Highway 404 extension to Ravenshoe Road. However, more commitments
are needed for York Region to meet the Provincial. Growth Plan, starting with the Yonge subway
extension.
Staff have integrated details of the Transportation Master Plan Update with the Draft Regional
Official Plan, which will go to Regional. Council for final approval in December.
$6.6 billion Water and Wastewater Master Plan Update approved
York Regional Council endorsed the Water and Wastewater Master Plan Update, the Region's
water and wastewater servicing plan to the year 2031, The plan provides an outlook for
sustainable servicing to the year 2051 and makes more than 50 policy and program
recommendations supporting sustainable water and wastewater servicing.
The gross cost for water and wastewater capital projects and supporting programs is $6.6 billion
to the year 2051.
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COUNCIL MEE IN6 A - December 8;.2009
yow,�ik;sood�,
Regional Report -
The;estimated cost of recommended,new:water ..caOita I.projeots_and programs `is•.$2 4 bill pri°and
the Cost of wastewat
theer capital projects and programs is estimated at $4,2`billion. The bulk of
capital cost will be spent prier to..2031:With about28 per cent estlmated:for the post 031
period
Staff,.have integrated,; the recommended:,p
Master Plan oliciesand programs.of the Water and Wag}@Water
for final approval in DUpdate info the updated?Regional O
ecember. fficial Man, which will -go to Reglofial GGtancil
Ybrk f ogional Couricil endorses resoiution;:ca(1ing;on.:feder�al-gqueMMeht td relrista,te
funding for early learoing and child care: programs
York Regional Council endorsed a resolution to the Federation of Canadian Municipalities
calling on the federal government to
programs. enhance funding. support for early learning': and child care
The Region has current.:waiting lists of more than -3s500 familles for child cowfee ass[stance
and more than` 150 families for. early intervention services. Any funding reduction could:ffte
the Region tosignificantly diminish the services provided to families ar�d potentially,Jsmparize
the productive.participation of parents in the workforce.
Participants sought for Aging Workforce Study
Individuals between the ages of 50 and TO are encouraged to participate IntheAging Workforce
Study survey now underway. A link is available an The Regional .Municipality of York 1iome
page at wca
The Aging 1orkforce Study Program will provide a better understanding of the imp2ets'of
retirements on the economy and Initiate actions to help maintain, an adequate labour supply to
meet the needs of the Regional economy.
Three workforce assessment surveys targeting York Region youth', boomers and employers Will
be completed by March 2010.
The objectives of the surveys are as, follows:
f crecast employment growth in York Region by sector and occupation
Identify. York Region labour gaps. arising from retirement- plans and youth career
aspirations
• Quantify laboursuppiy shortage specific to York Region
Identify best practices to in qualified labour supply of older workers
The Aging Workforce Study project is projected to be completed by November 2010 and will
feature employer workshops, develop and test employer tools and deliver a benefit of all stakeholders. final report for the
= 74
Regional Report.- 6
r
COUNCIL] MEETINP AGENDA - December 8, 2009 By-laVlf 5184 ,
THE CORPORATION OF THE TOWN OF AURORA
By-law Number.5184-09
BEING A BY-LAW to amend
Zoning By-law No. 2213-78, as amended,
(15933 Bayview Avenue)
WHEREAS Section 34 of the Planning Act, R.S.O. 1990, c.P.13, as amended provides
that the councils of local municipalities may pass zoning by-laws;
AND WHEREAS the Council of The Corporation of the Town of Aurora enacted By-law
2213-78, including amendments thereto (hereinafter the "Zoning By-law");
AND WHEREAS the Council of The Corporation of the Town of Aurora deems it
necessary and expedient to further amend the Zoning By-law;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
THAT the Zoning By-law be and is hereby amended to replace the "Rural
General (RU) Zone" zoning category applying to the lands shown in hatching on
Schedule "A" attached hereto and forming part of this By-lawwith "Row Dwelling
Residential Holding (H)136-56 Exception Zone", "Row Dwelling Residential
Holding (H) R6-57 Exception Zone" and "Semi -Detached and Duplex Dwelling
Third Density Holding (H) R3-19 Exception Zone",
2. THAT the Zoning By-law be and is hereby amended to add the following:
15.60 ROW DWELLING RESIDENTIAL HOLDING (H) R6-56 EXCEPTION
ZONE
15.60.1 Uses Permitted
A maximum of 93 Stacked Row -House Dwelling Units
15.60.2 . Definitions
Dwelling, Stacked Row -House:
means a building that is divided vertically and/or horizontally into three (3) or
more dwelling units, each of which has independent entrances from the
exterior.
15.60.3 Zone Requirements
Notwithstanding any provisions to the contrary,
R6-56 Zone, Lewis Honey Drive, or a reserve
Drive, shall be deemed to be the front lot line.
1.6,60.3.1 Lot,Specifications.
Lot Frontage (minimum) -Total Parcel
Lot Area (minimum) —Total Parcel
15.60.3.2 Siting Specifications
Setback from South Lot Line (minimum):
- Front wall of a building .
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for the purposes of the
abutting Lewis Honey
180.0 metres
22,000.0 square metres
3.0 metres
:OUNCIUMEETINM
AGENDA - December 8, 2009
d
-Bylaw 5184-09 -
Paget of 10
- Side wall of a building
0.6 metres
Setback from West Lot Line (minimum):
4.5 metres
Setback from North Lot Line (minimum):
6.0 metres
Minimum distance separation between a
front wall of a building and a front wall of
another building
14.0 metres
Minimum distance separation between a
side wall of a building and visitor parking
1.0 metres
Minimum distance separation between a
side wall of'a building, an open -sided roofed
porch and steps from a private right-of-way or
private sidewalk
0.6 metres
Minimum distance separation between a
side well of a building and a side wall of
another building
3.0 metres
15.60.3.2.1 Garage Setback:
i) Where a driveway has been provided, the minimum setback from a
garage face to a private right-of-way shall be 6.0 metres.
ill Where a driveway has not been provided, the minimum setback from
a garage face to a private right-of-way shall be 2.0 metres.
15.60.3.3 Building Specifications
Floor Area (minimum) 60.0 square metres
Building Height (maximum) 12.0 metres
Interior Garage Length (minimum) 6.0 metres
Interior Garage Width (minimum) 2.9 metres
15,60.4 1 Private Outdoor Living Area
A private outdoor living area shall be provided for each dwelling unit. in
accordance with the following:
i) The private outdoor living area for a two (2) storey unit shall be
provided on a balcony. located above an attached garage.
ii) The private outdoor living area for a one (1) storey ground floor unit
shall be located adjacent to the front entrance of the dwelling unit and
shall be defined by a fence. Patios and uncovered terraces shall be
permitted within the private outdoor living and the provisions of
Section 6.48.1 with respect to patios and uncovered terraces shall not
apply.
15.60.6 General
No more than fifteen (15) dwelling units shall be attached in a continuous
row in any row development.
15.60.6 Permitted Encroachments
15.60,6,1 Notwithstanding the provisions of Section 6.48.1:
5184 - 2
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COUNCIglMEETINO AGENDA - December 8, 2009
5184 -
By-law 6184-09 Page 3 of 10
i) Eaves, chimney breasts, sills, gutters, cornices, pilasters or decorative
architectural features shall be permitted to project a maximum of 0.6
metres from any wall.
ii) The maximum permitted projection for open -sided roofed porches
from a front wall of a building shall be 1.6 metres. Steps are
permitted provided they are located no closer than 0.5 metres to a lot
line, private right-of-way or private sidewalk. Notwithstanding the
above, open -sided roofed porches and steps shall not be permitted
within the minimum distance separation between a side wall of a
building and a side wall of another building.
15.60.6.2 The maximum permitted projection fora hydrometer wall from aside wall
of a building shall be 0.5 metros.
15.60.7 Air Conditioning Units and Heat Pumps:
The provisions of Section 6.2.6 shall not apply. Central air conditioning
units and/or heat pumps shall be permitted as follows:
i) For a one (1) storey ground floor unit, the unit shall only project from a
front wall of a building and the maximum permitted projection shall be
1.5 metres.
ii) For a two (2) storey unit, the unit shall only be permitted on a balcony
above the attached garage and shall project a maximum of 1.5 metres
from the rear wall of a building.
16.80.7 Parking
Minimum number of visitor parking spaces: 21 spaces
The total required visitor parking spaces for the lands zoned R6-56 and
R6-57 shall be 41 and shall be used collectively.
15,60.8 Holding Prefix
Notwithstanding the provisions of Section 15.60, while the "H" Holding
prefix is in place, no person shall, within the lands zoned (H)R6-56, on
Schedule "A" attached hereto, use any lot or erect, alter or use any
buildings or structures for any purpose except those uses which existed
on the date of passing of By-law 5184-09. Furthermore, no extension or
enlargement of the uses which existed on the date of the passing of By-
law 6184-09 shall occur, unless an amendment to By-law 5184-09 is
approved by the Council of The Corporation of the Town of Aurora and
comes into full force and effect.
Removal of Holding Prefix
Prior to the passing of a by-law to remove the "H" Holding prefix from the
lands zoned (H)R6-56, or any part thereof, the Town of Aurora shall be
satisfied that the relevant provisions of the "Bayview Northeast Area 213
Secondary Plan (OPA No. 30)" have been complied with. In addition to
the foregoing, and prior to the removal of the "H" Holding prefix, the
following conditions shall be complied with:
i) York Region advises in writing that it is no earlier than six (6) months
prior to the expected completion of the Dufferin Creek Water
Pollution Control Plant; and,
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:OUNCIUMEETINb AGENDA - December 8, 2009_ By-laq( 5184 - 4
Sy -law 5184-09 Page 4 of 10
ii) The Town of Aurora approves servicing allocation to this
development that is not dependent upon the construction of
infrastructure; or,
iii) York Region's Commissioner of Environmental Services confirms in
writing that there is servicing capacity for this development by a
suitable alternative method and the Town allocates sufficient capacity
for this development; and,
iv) That all required agreements between the Owner and the Town of
Aurora to be registered on title have been executed.
Upon removal of the !'H" Holding prefix from the lands zoned (H)R6-56,
pursuant to Section 36 of the Planning Act, R.S.O. 1990, c,P.13, as
amended or any successor thereto, the provisions applicable to the said
lands shall be as set out in Sections 15.60.1 to 15.60.8 inclusive. .
15.6.1 ROW DWELLING RESIDENTIAL HOLDING (H)R6-57 EXCEPTION
ZONE
15.61.1 Uses Permitted
A maximum of 41 Block Row -House Dwelling Units
15.61.2 Zone Requirements
Notwithstanding any provisions to the contrary, for the purposes of the
R6-57 Zone, Lewis Honey Drive, or a reserve abutting Lewis Honey
Drive, shall be deemed to be the front lot line.
15.61.2.1 Lot Specifications
Lot Frontage (minimum) -Total Parcel 180.0 metres
Lot Area (minimum) — Total_ Parcel 22,000.0 square metres
15.61.2.2 Siting Specifications
Setback from South Lot Line (minimum):
3.0 metres
Setback from North Lot Line (minimum):
4.5 metres
Setback from East Lot Line (minimum):
6.0 metres
Setback from West Lot Line (minimum):
12.0 metres
Minimum setback from a front wall of a
building to a private right-of-way
4.5 metres
Minimum setback from a garage face
of a building to a private right-of-way
6.0 metres
Minimum distance separation between a
side wall of a building, an open -sided roofed
porch and steps from a private right-of-way,
private sidewalk or visitor parking
1..5 metres
Minimum distance separation between a
side wall of a building and a side wall of
another building
3.() metres
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COUNCIPIMEETINP AGENDA - December 8, 2009 By -lath'► 5184 -
By-law 5184-09
15.61.2.3 Building Specifications
Floor Area (minimum)
Building Height (maximum)
Interior Garage Length (minimum)
Interior Garage Width (minimum)
15.61.3 Private Outdoor Living Area
Pages of 10
75.0 square metres
11.0 metres
6.0 metres
2.75 metres
A private outdoor living area shall be provided for each dwelling unit and
each private outdoor living area shall:
i) Be adjacent to the rear wall of the dwelling unit and have access to a
habitable room other than a bedroom or to a hall.
it) Have a width equal to the width of the dwelling unit and have a
minimum depth (from the wall of the dwelling unit) of 5.5 metres.
16.61.4 General
No more than nine (9.) units of row housing shall be attached in a
continuous row in any row development.
16,61.5 Permitted Encroachments
16.61 5.1 , Notwithstanding the provisions of Section 6.46.1:
i) Bay windows with or without foundations, eaves, chimney breasts,
sills, gutters, cornices, pilasters or decorative architectural features
shall be permitted to project a maximum of 0.6 metres from any wall.
it) The maximum permitted projection for open -sided roofed porches
from a front wall and/or a side wall of a building'shall be 1.6 metres.
Steps are permitted provided they are located no closer than 0.5
metres to a lot line, private right-of-way or private sidewalk.
Notwithstanding the above, open -sided roofed porches and steps
shall not be permitted within the minimum distance separation
between a.side.wall of a building and aside wall of another building.
iii) The maximum permitted projection for decks not exceeding 3.0
metres above grade, uncovered terraces, and patios into the private
outdoor living area shall be 3.7 metres,
iv) The maximum permitted projection for balconies into the private
outdoor living area shall be 2.5 metres:
15.61.5.2 The maximum permitted projection fora hydro meterwall from a side wall
of a building shall.be 0.5 metres.
16.61.6 Air Conditioning Units and Heat Pumps:
The provisions of Section 6.2.6 shall pot apply. Central air conditioning
units and/or heat pumps shall be permitted as follows:
i) Shall only project from a rear wall of a building and the maximum
permitted projection shall be 1.5 metres.
COUNCIL11MEETIN10 AGENDA - December 8, 2009 By -la* 5184 - 6
By-law 5184-09 Page 6 of 10
it) Notwithstanding the above, central air conditioning units and/or heat
pumps shall not be permitted within the minimum distance
separation between a side wall of a building and a side wall of
another building.
15.61.7 Parking
Minimum number of visitor parking spaces: 20 spaces
The total required visitor parking spaces for the lands zoned R6-56 and
R6-67 shall be 41 and shall be used collectively.
15.6118 Holding Prefix
Notwithstanding the provisions of Section 15.61, while the "H" Holding
prefix is in place, no person shall within the lands zoned (H)R6-57, on
Schedule ."A" attached hereto, use any lot or erect, alter or use any
buildings or structures for any purpose except those uses which existed
on the date,of passing of By-law 5184-09. Furthermore, no extension or
enlargement of the uses which existed on the date of the passing of By-
law 5184-09 shall occur, unless an amendment to By-law 5184-09 is
approved by the Council of the Corporation of the Town of Aurora and
comes into full force and effect.
Removal of Holding Prefix
Prior to the passing of a by-lawto remove the "H" Holding prefix from the
lands zoned (H) R6-57, or any part thereof, the Town of Aurora shall be
satisfied that the relevant provisions of Section 4.3.2 of the Official Plan
have been complied with. In addition, to the foregoing, and prior to the
removal of the "H" Holding prefix, the following conditions shall be
complied with:
i) York Region advises in writing that It is no earlierthan six (6) months
prior to the expected completion of the Dufferin Creek Water
Pollution Control Plant; and,
it) the Town of Aurora approves servicing allocation to this development
that is not dependent upon the construction of infrastructure; or,'
iii) York Region's Commissioner of Environmental Services confirms in
writing that there is servicing capacity for this development by a
suitable alternative method and the Town allocates sufficient
capacity for this development; and,
iv) That all required agreements between the Owner and the Town of
Aurora to be registered on title have been executed.
Upon removal of the "H" Holding prefix from the lands zoned (H)R6-57,
pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13, as
amended or any successor thereto, the provisions applicable.to the said
lands shall be as set out in Sections 15.61.1 to 15.61.7 inclusive.
12.21 SEMI-DETACHED AND DUPLEX DWELLING THIRD DENSITY
RESIDENTIAL HOLDING (H) R3-19 EXCEPTION ZONE
12.21.1 Uses Permitted
- one semi-detached dwelling per lot
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COUNCILIIMEETINro AGENDA - December 8, 2009 By-lav* 5184 -
By -taw 5184-09 Page 7 of 10
a home occupation in accordance with the provisions of Sections
6.21 to 6.21.12. excluding a teaching and musical instruction studio
12.21,2 Zone Specifications
12.21.2.1 Lot Specifications
Lot Area (minimum) 440.0 square metres
Lot Frontage (minimum) 16.4 metres
12.21.2.2 Siting Specifications
Front Yard
- Main Building (minimum) 4.5 metres
Rear Yard (minimum) 6.0 metres
Interior Side Yard (minimum) 1,2 metres
Exterior Side Yard (minimum)
Main Building 3.0 metres
12.21.2.2.1 Notwithstanding any other provisions to the contrary, the habitable ground
floor front wall or porch face shall be either flush with, or project in front of
the garage.
12.21.2,2.2 Notwithstanding any other provisions to the contrary, on a multi-storey
dwelling, that portion of the front wall of the main building, located above
an attached garage, for no less than 60% of the garage width; shall not
be setback more than 2.5 metres from the front wall of the garage:.
12.21.2.2.3 Notwithstanding any other provisions to the contrary, on a corner lot
where a daylighting triangle has been conveyed to a public authority, the
flankage lot line and the front lot line shall be deemed to be the continued
projection of the. flankage lot line and the front lot line to a point of
intersection, -for the purposes of calculating the required minimum front
yard and the . required minimum exterior side yard requiroments.
Notwithstanding the provisions above, and any other provisions to.the
contrary, no building or structure shall be permitted to encroach within the
daylighting triangle,
12,21.2.2.4 Notwithstanding, the provisions of Section 6.2.6.1f), central airconditioners
and heat pumps shall be permitted in the rear and exterior side yards
only; subject to a minimum setback of 4.5 metres from the rear lot line
and 3.0 metres from the exterior lot line.
12.21.2.2.5 Notwithstanding the definition contained within Section 3.124, on a corner
lot where a 0.3 metre reserve abuts a street, the exterior side yard shall
be deemed to include the 0.3 metre reserve, for the purposes of
calculating the minimum exterior side yard requirements.
12.21.2.2.6 Notwithstanding the provisions of Section 6.48.1, open -sided one and two
storey roofed porches and balconies, with or without foundation, may
project 2.0 metres into the required front yard and/or the required exterior
:side yard, provided that no part of the porch, including eaves, is located
closer than 2.0 metres to the lot line. Steps may encroach into the
required front yard and/or the required exterior side yard provided they
are not located any closer than 1.0 metre to the lot line.
12.21.2.2.7 Notwithstanding the provisions of Section 6.48.1 with respectto maximum
projections and minimum distance separations into the rear yard, the
maximum, permitted projection into the rear yard for decks not exceeding
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COUNCIQMEETINO AGENDA - December 8, 2009 By -la+ 5184 - 8
By-law 6184-09 Page 8 of 10
3.0 metres above grade, uncovered terraces, and patios shall be 3.0
metres. The maximum permitted projection into the rear yard for
balconies shall be 2.5 metres. The minimum distance separation
provisions shall not apply.
12.21.2.3 Building Specifications
Lot Coverage (maximum) 45:0 percent
Height (main building) (maximum) 11.5 metres
Interior Garage Length (minimum) 6.0 metres
Interior Garage Width (minimum) 2.9 metres
Floor Area (minimum) 90.0 square metres
12.21.2.3.1 Notwithstanding the definition contained within Section 3.72, open -sided
one and two storey roofed porches, bay windows, and fireplaces, with or
without foundation, shall not be included in the calculation of lotcoverage.
Further, notwithstanding the provisions of Section 6.48, the maximum
projection of any bay window shall not exceed 0.5 metres
12.21.2.4 Parking
Notwithstanding the definition contained within Section 3.98 and the
provisions of Section 6.26.1.1, a minimum of three (3) parking spaces
shall be provided, of which a minimum of one (1).parking space shall be
provided within a .private garage per unit, and a minimum of two (2)
parking spaces shall be provided, either in tandem or side by side on the
driveway, including that portion of the driveway that extends beyond the
lot.
12.21.2.4.1 Garage Setback
Notwithstanding the provisions of Section 6.26, the following minimum
garage setbacks shall apply:.
Garage Setback (minimum)
garage accessed by a single driveway
intersected by a sidewalk 9.25 metres
garage accessed by a single driveway
not intersected by a sidewalk 6.0 metres
garage accessed by a double driveway
either intersected by a sidewalk or not
intersected by a sidewalk 6.0 metres
12.21.2.4.2 The provisions of Section 6.28A J shall apply, for the { urposes of this
Section a single driveway shall be defined as a drivew y 3.5 metres in
width or less, and a double driveway shall be define as a driveway
between 3.5 metres and 6.0 metres in width. ,
12.21.3 Holding Prefix
Notwithstanding the provisions of Section 12.19 above while the "(H)"
Holding prefix is in place, no person shall, within the lands zoned (H)R3-
19, on Schedule "A" attached hereto, use any lot or erect alter oruse any
buildings or structures for any purpose except those uses which existed
on the date of passing of By-law 5184-09. Furthermore, no extension or
enlargement of the uses which existed on the date of the passing of By-
law 6184-09 shall occur, unless an amendment to By-law 5184-09 is
approved by the Council of the Corporation of the Tow of Aurora and
-83-
COUNCIL JMEETINP AGENDA - December 8, 2009 By-la4 5184 - c
By-law 5184-09 - Page 9-of 10
comes into full force and effect.
Removal of Holding Prefix
Prior to the passing of a by-law to remove the "(H)" Holding prefix from
the lands zoned (H) R3-19, or any part thereof, the Town of Aurora shall
be satisfied that the relevant provisions of Section 4.3.2 of the Official
Plan have been complied with. In addition, to the foregoing, and prior to
the removal of the "(H)" Holding prefix, the following conditions shall be
complied with:
The Region of York has confirmed that adequate servicing capacity is
available, and the Town of Aurora has allocated such capacity;
1) York Region advises in writing that it is no earlier than six (6) months
prior to the expected completion of the Dufferin Creek Water
Pollution Control Plant; and,
ii) the Town of Aurora approves servicing allocation to this development
that is not dependent upon the construction of infrastructure; or,
iii) York Region's Commissioner of Environmental Services confirms in
writing that there is servicing capacity, for this development by a
suitable alternative method and the Town allocates sufficient
capacity for this development; and,
iv) That all required agreements between the Owner and the Town of
Aurora to be registered on title have been executed.
Upon removal of the "W Holding prefix from the lands zoned (H)R3-19,
pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13, as
amended or any successor thereto, the provisions applicable to the said
lands shall be as set out in Sections 12.21.1 and 12.21.2.
3. THAT the provisions of this By shall come into force and take. effect upon
third reading subject to compliance with the provisions of the Planning Act,
R.S.O. 1990,.c.P.13, as amended.
READ A FIRST AND SECOND TIME THIS 8tn DAY OF DECEMBER, 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 8"' DAY OF. DECEMBER,
2009.
PHYLLIS M. MORRIS, MAYOR
JOHN LEACH, TOWN CLERK
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-OUNCIJMEETIN4 AGENDA - December 812009 By-law`184 - 10
By-law 5184-09 Page 10 of 10
Explanatory Note
Re: Zoning By-Iaw.No. 5184-09
By-law Number 5184-09 has the following purpose and effect:
To amend By-law 2213-78, the Zoning By-law in effect in the Town of Aurora, to rezone
the subject lands from "Rural General (RU) Zone' to "Row Dwelling Residential Holding
(H) R6-56 Exception Zone', "Row Dwelling Residential Holding (H) R6-57 Exception
Zone" and "Semi -Detached and Duplex Dwelling Third Density Holding (H) R3-19
Exception Zone". The proposed zoning amendment will permit the development of the
subject lands for 134 stacked and street townhouses units with condominium tenure
and 20 semi-detached dwellings. An "H" Holding provision has been placed over the
subject lands to ensure that adequate servicing capacity is available to service the
proposed residential development.
-85-
COUNCIL MEETIN AGENDA - DgA prrpj3AQq(o, 6184-09
TOWN OF AURORA,
THE REGIONAL MUNICIPALITY OF YORK
LOCATION: PART OF LOT 2S, CONCESSION 2-
BAYVIEW AVENUE & ST. JOHN'S SIDEROAD -
LANDS SUBJECT TO REZONING FROM "RURAL GENERAL (RU) ZONE"
v ' TO "ROW DWELLING RESIDENTIAL MOLDING (H) R647 EXCEPTION ZONE"
®LANDS SUBJECT TO REZONING FROM "RURAL GENERAL (RU) ZONE"
TO "ROW DWELLING RESIDENTIAL HOLDING (H) R6-66 EXCEPTION ZONE"
LANDS: SUBJEGT.TD REZONING FROM "RURAL GENERAL (RU) ZONE"
�$SyI'7i. TO "SEMI DETACHED AND DUPLEX DWELLING THIRD DENSITY
RESIDENTIALHOLDING (H) R3-19 EXCEPTION ZONE".
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84-11
COUNCILIMEETINO AGENDA - December 8, 2009
5187 -
THE CORPORATION OF TFIE TOWN OF AURORA
By-law Number 5187-09
BEING A BY-LAW to reallocate
any 2009 Operating Surpluses.
WHEREAS section 290(3)(a) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, provides that in preparing the budget for a year, the municipality shall
treat any operating surplus of any previous year as revenue that will be available
during the year;
AND WHEREAS section 290(3)(e) of the Municipa(Act, 2001, S.Q. 2001, c. 25, as
amended, provides that in preparing the budget for a year, the municipality may
provide for such reserves as the municipality considers necessary;
AND WHEREAS the Council of the Corporation of the Town of Aurora deems it
expedient to control the 2009 Operating Surplus;
AND WHEREAS the Council of The Corporation of the Town of Aurora adopted the
recommendations contained in Report FS09-045 with respect to 2009 Operating
Surplus at its General Committee meeting of December 1, 2009 and ratified the
same recommendations at the council meeting of December 8, 2009;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:.
1. THAT the Treasurer and the Chief Administrative Officer are hereby
authorized.to make the adjustments and allocations in accordance with the
approved resolutions arising from staff report FS09-045 by re -allocating an
amount or amounts from any 2009 Operating Surplus to one or more of the
following reserve funds, and/or reservo accounts:
(a) WSIB Reserve;
(b) Arts and Cultural Reserve Fund;
(c) Aurora Hydro Sale Investment Reserve Fund;
(d) Parks Development and Facilities Development Charges Reserve
Fund;
(a) Storm Sewers Reserve Fund;
(f) Landscape Fee Reserve;
(g) Engineering Fees Reserve;
(h) Building Department Fees Reserve;
(1) Heron Annuity for IES & Parks Reserve Fund;
0) A new Tax Rate Stabilization Reserve Fund; and
(k) Municipal Capital Reserve Fund.
2. THAT the Treasurer and Chief Administrative Officer shall report to Council
on the operating surpluses allocated to a reserve fund or account when the
2009 annual statements are presented to Council or a Committee of Council.
READ A FIRST AND,SECOND TIME THIS 8"' DAY OF DECEMBER, 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 8'h DAY OF DECEMBER,
2009.
Approved w to Fmxn
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. 87 -
PHYLLIS M. MORRIS, MAYOR
JOHN LEACH, TOWN CLERK
COUNCI
MEETI
AGENDA- December 8, 2009
5191 -
THE CORPORATION OF THE TOWN OF AURORA
.By-law Number 5191-09
BEING A BY-LAW to exempt Lots 4, 55 and 66
on Plan 65M-4079 from Part -lot Control
(Country W/de Homes at Aurora Inc.)
WHEREAS'subsection 50(7) of the Planning Act, R.S.O. 1990, c.P.13, as amended,
provides that the council of a local municipality may by by-law provide that the part -lot
control provisions as provided in subsection 50(5) of the Planning Act, R.S.O. 1990,
c.P.13, as amended, respecting part -lot controtdoes not apply to the land that Is within
a registered plan of subdivision as is designated in the by-law;
AND WHEREAS the Council of The Corporation of the Town of Aurora deems it
expedient to enact a by;lawto exempt Lots 4, 55 and 66 on Plan 65M-4079from those
provisions of the Planning Act, R.S.O. 1990, c.P.13; as amended, dealing with part -lot
control;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT subsection 50(5) of the Planning Act, R.S.O. 1990, c.P.13, as amended,
shall not apply to the following lands, all situated in the Town of Aurora, Regional
Municipality of York:
Lots 4 and 55, Plan 65M-4079, Parts 1 to 4. inclusive, 65R-31934; and,
Lot 66, Plan 65M-4079, Parts 1 and 2, 65R-31964.
2. THAT this By-law shall be registered in the proper land registry office
3. THAT the provisions of this By-law shall come into force and effect upon third
reading hereof, shall remain in force and effect for a period of two (2) years from
the date of its passing, and shall expire on the 81" day of December, 2011.
READ A FIRST AND SECOND TIME THIS 8" DAY OF DECEMBER, 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 8°i DAY OF DECEMBER,
2009.
'®'
PHYLLIS M. MORRIS, MAYOR
JOHN LEACH, TOWN CLERK
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COUNCILIIMEETINO AGENDA : December 8, 2009 : By -lave 5192 -
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5192.09
BEING A BY-LAW to levy
Interim Property Tares for the
taxation year 2016
WHEREAS:subsection 317(1) of the Municipal Act, 2001, S.O.2001 c. 2@, as amended
(the "Act'), provides that a local municipality, before the adoption of estimates for the
year under section 290 of the Act, may pass a by-law levying amounts on the
assessment of property in the local municipality rateable for local municipality purposes;
AND WHEREAS subsection 317(2) of the Act, provides that a by-law under subsection
317(1) shall be passed in the yearthat the amounts are to be levied or may be passed
in November or December of the previous year if it provides that it does not come into
force until a specified day in the following year;
AND WHEREAS the Council of The Corporation of the Town of Aurora has not
adopted estimates for the year 2016 and wishes to pass a by-law levying amounts on
the assessment of property in accordance with subsection 317(1) of the Act (hereinafter
the "Interim Property Tax Levy");
NOW THEREFORE THE COUNCIL- OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS-
1. THAT the Council of the Corporation of the Town of Aurora is hereby authorized to
levy an In(erim.Property Tax Rate.in 2010.
2. THAT taxes maybe levied under this by-law on a property that is rateable for local
municipality purposes for the current tax year, but which was not rateable for local
municipality purposes for the prior tax year, including assessment of property that is
added tc the assessment roll after the by-law is passed.
3., The Interim Property Tax Levy will be an amount equal to fifty percent (50%) of the
total amount of taxes for municipal and school purposes levied on the rateable
property for the previous year.
4. THAT the Treasurer of the Corporation of the Town of Aurora shall send to each
person so taxed, a printed Bill specifying the amounts and due dates of amounts
.payable by the taxpayer.
5. THAT the Treasurer of the Corporation of the Town of Aurora shall send the
property tax bill to the taxpayer's residence or place of business unless the taxpayer
directs.the Treasurer, in writing, to send the bill to an alternate address, in which
case it shall be sent to the requested alternate address, until revoked by the
taxpayer in writing.
S. THAT the property taxes levied by this by-law shall be due and payable to the
Treasurer in installments.on February 22, 2010 and April 26, 2010 and shall be paid
at the Town of Aurora Municipal Qffice located at 1 Municipal Drive, Aurora or to a
financial institution to the credit of.the Treasurer, Town of Aurora. Properties
registered for the Pre -authorized Tax Payment Plan program will have property
taxes levied by this By-law due and payable In automatic installments on the last
day of each calendar month, commencing on January31 and such Pre -authorized
Tax Payment Plan .installments shall be subject to adjustment as set out in
paragraph, 9 of this By-law.
THAT if the property taxes levied on any class of property or any installments
thereof which are due and payable in accordance with this By-law, remain unpaid
K-2Z
:OUNCILIIMEETIN� AGENDA - December 8, 2009
5192 - 2
on the due date, a penalty of one and one quarter per cent (1.25%)(15% per
annum) of the unpaid taxes shall be imposed on the first day of the default, orwithin
five (5) business days of the default.
8. THAT on the first day of the next calendar month following the due date and every
month thereafter for so long as there are property taxes remaining unpaid, interest
in the amount of one and one quarter per cent(1.25%) (15% per annum) shall be
imposed on the property taxes remaining unpaid. Interest shall not be charged in
respect of any installment which was due in the prior month, but for which penalty
has been imposed in the current month.
9. THAT Council directs that all payments, including partial payments, shall be applied
to accounts on a consistent basis.
10.THAT`the Treasurer of the Corporation of the Town of Aurora is authorized to
adjust the interim property tax amount on a property that is too high or too low in
relation to the estimate of total taxes for the year to the extent it is deemed
appropriate bythe Treasurer, and more particularly, the Treasurer may do sofor
all properties described in paragraph 2'above and those registered for the Pre -
authorized Tax Payment Plan program.
11.THAT this by-law does not come into force and effect until January 1, 2010.
READ A FIRST AND SECOND TIME THIS 8TH DAY OF DECEMBER, 2009..
READ A THIRD TIME AND FINALLY PASSED THIS 8TH DAY OF DECEMBER
2009.
PHYLLIS M. MORRIS, MAYOR
JOHN LEACH, TOWN CLERK,
AApprovedas toF mt
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Owe _
11 11 1- 90 -
COUNCIL rEETINj AGENDTHE' CORPORATION OFTHETOWN OFAURORA
By -Law Number 5194-09
BEING A BY-LAW to amend By-law No.
5096-08.1l', toappoint an official
.responsible for Town contact and staff
direction in the absence of the Chief
Administrative Officer.
WHEREAS Council has, pursuant to the provisions of section 229 of the Municipal
Act, 2001, S.O. 2001. c. 25, as amended, enacted By-law No. 5096.08.H to appoint
Neil Garbe as Chief Administrative Officer and to establish the duties and
responsibilities of his office;
AND WHEREAS Council enacted By-law Number 5148-09 to amend By-law
Number 5096.08.H to appoint the Town Solicitor as the responsible official for Town
contact and staff direction in the absence of the Town Clerk;
AND WHEREAS it is deemed expedient to amend.the.provisions of Bylaw Number
6096.08.1-1 and to repeal By-law Number 5148-09;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
THAT By-law No. 5096-08.1-1. be and is hereby amended by deleting the
following section:
4. THAT, if the Chief Administrative Officer is absent from duty, on vacation
or through illness, the Town Clerk shall be the responsible official for Town
contact and staff direction, and should such absence exceed three weeks, the
Council may appoint an Acting Chief Administrative Officer who shall have all the
powers, duties and responsibilities of the Chief Administrative Officer under this
by-law."
2. THAT By-law 5096-08.1-1 is hereby amended by inserting the following section:
"4. THAT, if the Chief Administrative Officer is absent from duty, on vacation
or through illness, the Chief Administrative Officer shall appoint, subject. to
availability, either of the Director of Corporate and Financial Services, the
Director of Infrastructure and Environmental Services, the Director of. Legal
Services or the Director of Customer and Legislative Services to be the
responsible official for Town contact and staff direction, and should such absence
exceed three weeks, the Council may appoint an Acting Chief Administrative
Officer who shall have all the powers, duties and responsibilities of the. Chief
Administrative Officer under this by-law"
3. THAT By-law Number 5148-09 is hereby repealed.
4. THAT the provisions of this Lay -law shall come into force and effect upon third
reading hereof.
READ A FIRST AND SECOND TIME THIS 8TH DAY OF DECEMBER, 2009.
READ A THIRD TIME AND FINALLY ENACTED THIS 8TH DAY OF DECEMBER,
2009.
.gypmvedas toFina
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W81 11111
PHYLLIS M. MORRIS, MAYOR
JOHN LEACH, TOWN CLERK
5194 -
COUNCILIIMEETINP AGENDA - December 8, 2069 By -layer 5196 -
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5196-09
BEING A BY-LAW to
allocate any.2009 Water
and WastewaterSuiplus or
Deficit,
WHEREAS section 290(3)(a) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, provides that in preparing the budget for a year, the municipality shall
treat any operating surplus of any previous year as revenue that will be available
during the year;
AND WHEREAS section 290(3)(b) of the Municipal Act, 2001,.S.0. 2001, c. 25, as
amended, provides that in preparing the budget for a year, the municipality shall
provide for any operating deficit of any previous year;
AND WHEREAS section 290(3)(e) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, provides that in preparing the budget for a year; the municipality may
provide for such reserves as the municipality considers necessary;
AND WHEREAS the Council of The Corporation of the Town of Aurora deems it
expedient to control the 2009 Water and Wastewater Operating Surplus or Deficit;
AND WHEREAS the Council of The Corporation of the Town of Aurora adopted the
recommendations contained in Report F809-045 with respect to a Water and
Wastewater Surplus or Deficit at its General Committee meeting of December 1,
2009 and ratified the same recommendations at the Council meeting of December
8, 2009;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT the Treasurer and the Chief Administrative Officer are hereby
authorized to allocate any 2009 Water and Wastewater surplus, net of any
approved budget carry forwards, from the 2009 Water and Wastewater
Operating Surplus to the Water and Sewer Capital Reserve' Fund in
accordance with Report FS09-045;
THAT the Treasurer and the Chief Administrative Officer are hereby
authorized to carryover any 2009 Water and Wastewater deficit into the 2010
Water and Wastewater budget for funding; and
3. THAT the Treasurer and the Chief Administrative Officer shall report to
Council on the amounts allocated to the Water and Sewer Capital Reserve
Fund or carried over to the 2010 Water and Wastewater budget at the time
when the 2009 annual statements are presented to Council or a Committee
of Council -
READ A FIRST AND SECOND TIME THIS 8r" DAY OF DECEMBER, 2009.
READ A THIRD TIME AND FINALLY PASSED THIS _8`h DAY OF DECEMBER,
2009.
Approvedas to ym7n
jBy � alSeruices
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Da& L
-92-
PHYLLIS M. MORRIS, MAYOR
JOHN LEACH, TOWN CLERK
AGENDA - December 8, 2009
5195 - 1
THE CORPORATION OF THE TOWN OF A URORA
By-law Number 5195-09
BEING A BY-LAW to confirm actions by Council
resulting from Council Meeting 09-33 on
December 8, 2009
THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY
ENACTS AS FOLLOWS:
1. THAT the actions by Council at its meeting held on December 8, 2009 in respect
of each motion, resolution and other action passed and taken by the Council at
the said.meeting is, except where prior approval of the Ontario Municipal Board is
requited, hereby adopted ratified and confirmed.
2. THAT the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
READ A FIRST AND SECOND TIME THIS 8TH DAY OF DE'CEMBER, 2009.
READ A THIRD TIMEAND FINALLYPASSED THIS 8rH DA YOFDECEMBER, 2009,
PHYLLIS M. MORRIS, MAYOR
JOHN LEACH, TOWN CLERK
-93-
ADDITIONAL ITEMS TABLED FOR
COUNCIL MEETING
Tuesday, December 8, 2009
➢ Presentation of the 2009 Arts and Culture Grant Awards by Mr. Lorne Merkur
AURORA
ynrti're uv Good, Compaky
MEMORANDUM I Office of the Mayor
Date: December 8, 2009
To: Members of Council
From: Mayor Phyllis Morris
Re: Arts and Culture Grant Presentations
Please be advised that Mr. Lorne Merkur will be presenting the 2009 Arts and Culture
Grant awards at Aurora Council on Tuesday, December 8, 2009 at 7:00 p.m, to the
following recipients:
• Mary -Frances Turner on behalf of the Aurora Heights Scottish Country Dancers
• Debra Weller on behalf of the York Region Media Group Celebration of the Arts
• Phyllis Mahon on behalf of the Aurora Writers Group
• Flo Murray on behalf of the Aurora Seniors Book Club
• Sheila Ghazarian on behalf of the Aurora Seniors Art Group
• Janette Todd on behalf of the Aurora Scottish Country Dancers
• Susan Walmer on behalf of the Aurora Community Heritage Fair
• Andrew Kipfer and Jennifer Steen on behalf of the Aurora Historical Society
• Marco Ramunno on behalf of Doors Open Aurora
• Rand Houghton on behalf of Playwrights of Spring
• Susan Laird on behalf of the Aurora Bantam Jays
• Sheryl Thomas on behalf of Marquee Theatrical Productions
• Toni Robinson and Sarah Bradley of the Aurora Nursery School
Each recipient has been asked to give a short synopsis, no more than 1 minute in
length, detailing how the monies will be spent.
Mayor Phyllis M. Morris