AGENDA - Council - 20090625NO.09-20
TNUBSDAY, TUNE 25, 2009
1:00 PAN
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
June 19, 2009
AumoizA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 09-20
Thursday, June 25, 2009
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
ll APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
III OPEN FORUM
IV ADOPTION OF MINUTES
Council Minutes of Tuesday, June 9, 2009
RECOMMENDED:
pg. 1
THAT the Council minutes of Tuesday, June 9, 2009 be adopted as
printed and circulated.
V PRESENTATIONS
None
VI PUBLIC SERVICE ANNOUNCEMENTS
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Council Meeting Agenda
Thursday, June 25, 2009
Page 2 of 4
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
a) Mr. Harold Madi of the Planning Partnership pg. 12
Re: Revitalization of the Yonge and Wellington Corridors
IClxK0hVih�l:40I10091
THAT the comments of the delegate be received for information.
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
None
XII NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Xlll CLOSED SESSION
THAT Council resolve into a Closed Session to consider:
• a proposed or pending acquisition or disposition of land for municipal
or local board
XIV READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5151-09 BEING A BY-LAW to adopt Official Plan pg. 123
Amendment No. 70
(Related to PL09-050 - GC June 16/09)
5153-09 BEING A BY-LAW to confirm actions by pg. 132
Council Resulting from Council Meeting
09-20 on June 25, 2009
XV ADJOURNMENT
Council Meeting Agenda
Thursday, June 25, 2009
Page 3 of 4
AGENDA ITEMS
1. General Committee Meeting Minutes of Tuesday, June 16, 2009 pg. 14
RECOMMENDED:
THAT the minutes of the General Committee Meeting of June 16, 2009 be
received and the recommendations carried by the Committee be
approved.
2. CS09-012 — Door to Door Pet License Canvassers and Pet Store pg. 23
Vendors
RECOMMENDED:
THAT Council approve the continuation of the Door to Door Pet License
Canvassing Program for the 2009 licensing year; and
THAT Council require the door to door pet license canvassers and pet
store locations, selling Town pet licenses, to enter into an agreement with
the Town for this purpose; and
THAT the Mayor and Town Clerk be authorized to execute an agreement
with each of the door to door pet license canvassers recruited by the
Town, and be authorized to sign a similar version of the agreement with
the two pet store locations selling pet licenses for the Town.
3. FS09-031 — Interim Operating Budget Forecast as at May 31, 2009 pg. 37
RECOMMENDED:
THAT the overview of results of operations for the five month period
through to May 31, 2009, and the forecast to end of year report from
management, be received.
4. PL09-057 —Update Report for the Yonge-Wellington Corridor Study pg. 47
RECOMMENDED:
THAT Council receive Planning Report PL09-057 for information.
Council Meeting Agenda
Thursday, June 25, 2009
Page 4 of 4
5. PW09-039 — Yonge Street and Wellington Street Intersection Report pg. 57
C!xK0LLVihLTi1:1►117:183
THAT Council receive report PW09-039 regarding the Yonge Street and
Wellington Street intersection; and
THAT the report entitled "The Intersection of Yonge Street and Wellington
Street" prepared by the Town of Aurora and the Regional Municipality of
York be incorporated in the Yonge & Wellington Corridor Study.
6. Memorandum from the Director of Planning and Development pg. 111
Re: Additional Information - June 25, 209 Council Meeting
By-law 5151-09 - Official Plan Amendment No. 70
Bill 51 - Site Plans (Exterior/Sustainable Design)
RECOMMENDED:
THAT Council adopt Amendment No. 70 to the Official Plan, as amended.
COUNCIL AGENDA - JUNE 253 2009
AuRoizA
°ure� ey, good c° RESOLUTION FORM
COUNCIL MEETING JUNE 25, 2009 - COUNCIL MINUTES June 9/06
Moved By Seconded By
Resolution:
'IV ADOPTION OF MINUTES
Council Minutes of Tuesday, June 9, 2009
RECOMMENDED:
THAT-Jhe Council minutes of Tuesday, June 9, 2009 be adopted as printed
and circulated.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
COUNCIL AGENDA- JUNE 25, 2009
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COUNCIL AGENDA - JUNE 25� 2009
Previous Minutes
AumoRA
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 09-18
Council Chambers
Aurora Town Hall
Tuesday, June 9, 2009
ATTENDANCE
COUNCIL MEMBERS
Mayor Morris in the Chair; Councillors Buck (arrived
at 7:03 p,m, and left at 9:10 p.m.), Collins-Mrakas
(arrived at 7:12 p.m. and left at 9:10 p.m.), Gaertner
(arrived at 7:03 p.m.), Gallo, Granger, MacEachern,
McRoberts and Wilson
MEMBERS ABSENT
None
OTHER ATTENDEES
Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Mayor Morris called the meeting to order at 7:01 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no, declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Additional Speakers for Delegation (b)
Aurora Salkies Swim Club
Re: Item 1(4) — LS09-027 - Pool Allocation Policy
- Mr. David LeClair, Parent
- Mr. Lucas Durante, Selkies Swimmer
➢ New Item 8 — Memo from Director of Leisure Services
Re: Possible Extension of PoolHours for Swim Club Use
CARRIED
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COUNCIL AGENDA- JUNE 257 2009
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 2 of 9
III- OPEN FORUM
Mr. Klaus Wehrenberg addressed Council on the following three matters:
1. Mr. Wehrenberg advised that the article on the front page of this week's
Banner headed "Town nixes plans for rail crossing" is incorrect, and that, in
fact, the matter was referred to the Trails Sub -Committee.
2. Mr. Wehrenberg referred to a document from Regional Council entitled "New
Communities Criteria —. Draft March 2009" and suggested that the criteria
outlined in the document be applied, in principle, to the whitebelt area in the
2C lands as well as to the redevelopment of the rest of Aurora.
3. Mr. Wehrenberg invited the Mayor and Councillors to participate. in a round
table discussion which he is organizing on Sunday, June 14, 2009 from 2:00
p.m. — 5:00 p.m. at the Aurora Public Library regarding how to improve
downtown Aurora. Mr. Wohrenberg advised that the ideas would .be
forwarded on to the Yonge & Wellington Corridor Study Steering Committee.
IV ADOPTION OF MINUTES
Council Minutes of Tuesday, May 26, 2009
Special Council Public. Planning Minutes of Wednesday, May 27, 2009
Special Council Minutes of Wednesday, June 3, 2009
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the Council minutes of Tuesday, May 26, 2009, the Special Council
— Public Planning minutes of May 27, 20Q9, and the Special Council
minutes of June 3, 2009 be adopted as printed and circulated.
CARRIED
V PRESENTATIONS
(a) Presentation to Mr. Bob Green; Head Mechanic, Public Works
for 30 Years of Service and Retirement
Mayor Morris and the Director of Public Works presented Mr. Bob Green with a
Trisha Romance painting entitled,. "Through The Eyes of a Child", thanked him
for his dedication and hard work over the past 30 years, and wished him well in
his retirement.
VI PUBLIC SERVICE ANNOUNCEMENTS
Mayor Morris thanked Diana Dawson for her work regarding the Relay for Life
event.
Mayor Morris advised that the Town of Aurora signed an agreement today with
the Church Street School Cultural Centre.
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COUNCIL AGENDA - JUNE 259 2009
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 3 of 9
Mayor Morris advised of the dedication of Ada Johnson Park today on. Hartwell
Way,.east of Bayview Avenue: Mayor Morris advised that Ada Johnson will be
turning 106 years old in July 2009_
Mayor Morris advised that the bear which was found near the Yonge Street &
Wellington Street intersection was saved and is doing .fine. Mayor Morris
thanked the family where the bear was found and congratulated them on the birth
of their daughter who was born the morning after the bear was rescued.
Councillor Gallo advised that the parade to save Wells Street Public School will
take place at 6:00 p.m. on Monday, June 15, 2009, beginning at Wells Street
Public School and ending at Dr. G.W. Williams High School where there will be a
public meeting, beginning at 7:00 p.m., sponsored by the York Region District
School Board.
Mayor Morris advised that the Queen's York Rangers 1s' American Regiment
were in'town .on the weekend of June 6-7, 2009 on "Rangers Weekend", which
will be an annual event during which they exercise their right to walk through the
town,
Mayor Morris advised that the Seniors Centre drama club, the Silver Stars, will
be presenting the corriedy "The Strange Case of Dr. Jekyi and Mr. Hyde" on
Friday, June 1.2, 2009 At.7:00 p.m. and Sunday, June 14, 2009 at 2:00 p.m.
Mayor Morris advised that Neighbourhood Network is sponsoring the 41" annual
Belinda's BBQ Party on. June 25, 2009 from 12:00 p.m. — 1:30 p.m. at the Aurora
Seniors Centre at a cost of $10 per ticket.
Councillor McRoberts congratulated the Aurora Chamber of Commerce on
another very successful Yonge Street Sale.
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(4), 3, 4, 6, 7 and 8 were identified for discussion.
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Gaertner Seconded by Councillor McRoberts
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate, Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
2. Memorandum from the Chief Administrative Officer
Re: Northern Six Municipalities —Joint Audit of Turtle Island Contract
THAT the memorandum be received for information.
5. Adoption of Recommendations from Closed Session Meeting of May 12, 2009
THAT the recommendations from the Closed Session meeting held on
May 12, 2009 regarding the following matters be approved:
1. Litigation or Potential Litigation, including Matters before Administrative
Tribunals, affecting the Municipality or Local Board
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COUNCIL AGENDA - JUNE 25, 2009
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 4 of 9
a) Status update
b) Status update
c) Reported out to Public Session May 12, 2009 re: Minor Variance .
Application D13-1.1-07
2. Proposed or Pending Acquisition or Disposition of Land fof Municipal
or Local Board
a) Offer to Purchase Agreement
Adoption of Recommendations from Closed Session Meeting of May 19, 2009 "
THAT the recommendations from the Closed Session meeting held on
May 19, 2009 regarding the following matters be approved:
1." Personal Matters about an Identifiable Individual, including Municipal
or Local Board Employees
2. Proposed or Pending Acquisition or Disposition of Land for Municipal
or Local Board
Reported out to Public Session May 19, 2009 re: Staff Report ADM09-
005 Sale of Town owned Lands — 95 Allaura Boulevard "
Adoption of Recommendations from Closed Session Meeting of May 26, 2009
THAT the recommendations from the Closed Session meeting held on
May 26, 2009 regarding the following matters be approved:
1. Personal Matters about an Identifiable Individual, including Municipal
or Local Board Employees
CARRIED
IX DELEGATIONS
(a) Mr. Reg Chappell, Ducks Swimming
Re: Item 1(4) - LS09.027 — Pool Allocation Policy
Mr. Reg Chappell did not address Council
(b) Ms Yvonne Cattrall, Aurora Selkies
Re: Item 1(4) - LS09-027 — Pool Allocation Poliq
Ms Yvonne Cattrall did not address Council.
(c) Ms Nancy Black and Mr. Frank Sodonis, Aurora Master.Ducks .
Swim Club and John Vadeika; Swim Ontario
Re: Item 1(4) - LS09-027 — Pool Allocation Policy
Ms, Nancy Black, Mr. "Frank Sodonis and Mr. John Vadeika did not address
Council.
Mr. David LeClair and Mr. Lucas"Durante
Re; Item 1(4) - LS09.027 — Pool Allocation Policy
(Added item)
Mr. David LeClair addressed Council on behalf of Ducks Swimming, the Aurora
Master, Ducks and the Aurora Selkies Swim. Club and requested that Council
defer, the vote for the 200912010 pool allocation for Aurora's competitive swim
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COUNCIL AGENDA.-'JUNE 25, 2009
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 5 of 9
clubs for 14 days, in order for the clubs to meet and then present a collaborative
solution to Council. Further, Mr. LeClair requested that Council defer the vote
on the Pool Allocation Policy for three months, in order that the three swim
clubs, under the guidance of Swim Ontario, may formulate 'a collaborative
solution for the long term for approval by Council.
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information.
IWASSINk
Moved by Councillor MacEachern. Seconded by Councillor Wilson
THAT the comments of the delegate be referred to,item 1(4) - LS09-027 —
Pool Allocation Policy.
CARRIED
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT item 1(4) - LS09-C27 — Pool Allocation Policy be brought forward for
discussion.
CARRIED
Moved by Councillor Buck Seconded by Councillor Wilson
THAT item 8 - Memo from Director of Leisure Services: regarding Possible
Extension of Pool Hours for Swim Club Use be brought forward for
discussion.
CARRIED
X .CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. General Committee Meeting Minutes of Tuesday, June 2, 2009
CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING OFTUESDAY, dUNE2. 2009
(4) LS09-027 — Pool Allocation Policy
and
8. Memo from Director of Leisure Services
Re: Possible Extension of Pool Hours.for Swim Club Use
(Added Item).
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the. added item 8 - Memo from the Director of Leisure
Services regarding possible extension of pool hours for swim club .
use be received for information; and
THAT the Pool Allocation.Policy be deferred for three months; and
THAT that the Leisure Services Department be directed not to
proceed with pool allocation for the 200912010 seasoh for 14 days.
CAVP4ED
COUNCIL AGENDA - JUNE 25, 2009
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 6 of 9
Moved by Councillor Wilson Seconded by Councillor McRoberts
THAT the balance of the minutes of the General Committee meeting of
Tuesday, June 2, 2009, be received and the recommendations carried by
the committee be approved.
CARRIED
3. Motion Tabled by Councillor Buck
Re: Composition of Advisory Committees
(Notice Provided at May 19, 2009 General Committee Meeting)
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
WHEREAS in Clause 238 (1) of the Municipal Act,,under the heading of
Procedure By-law, the definition of a committee is provided as follows:
'committee' means any advisory or other committee, or sub-
committee or similar entity of which at least 50% of the members
are also members -of one or more councils or local boards;
AND WHEREAS the composition of several Town of Aurora advisory
committees and sub -committees do not conform to regulation 238 (1) of
the Municipal Act;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed
to advise Council of appropriate measures to bring the Town's various
advisory committees into line with government regulations forthwith.
On a recorded vote the resolution was DEFEATED.
YEAS: 2 NAYS: 7
VOTING YEAS: Councillors Suck and Collins-Mrakas
VOTING NAYS: Councillors Gaertner, Gallo, Granger, MacEachern, McRoberts, '
Wilson and Mayor Morris
4. Motion Tabled by Councillor Buck
Re: Aurora Rotary Club/Canada Day Sub -Committee
(Notice Provided at May 12, 2009 Council Meeting)
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
WHEREAS a social event held in March at the Aurora Legion was held in
partnership, under the auspices of the municipality, through the Canada
Day Sub -Committee of the Leisure Services Advisory Committee with the
Aurora Rotary Club; and
WHEREAS, according to the substance of the March minutes of the
Canada Day Sub -Committee, planning for the event and reporting after
the event took place.within the committee; and
WHEREAS a complete account of expenditures and proceeds have not
been submitted for the record; and
WHEREAS the Chief Administrative' Officer, Mr. Neil Garbe and the
Director of Financial Services/Treasurer, Mr. Dan Elliott have been unable
to determine a properaccou%cf the.matter;
COUNCIL AGENDA - JUNE 251 2009
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 7 of 9
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed
to communicate with the. Aurora Rotary Club with the objective of
obtaining accounts pertaining to the event which was to support the July
1" Canada Day Parade.
On a recorded vote the resolution was DEFEATED.
YEAS: 2 NAYS: 7
VOTING YEAS: Councillors Buck and Collins-Mrakas
VOTING NAYS: Councillors Gaertner, Gallo, Granger, MacEachern, McRoberts,
Wilson and Mayor Morris
6, Correspondence from Toronto and Region Conservation for the Living City
Re: Trail Surface Standards Report and Request for Representatives To
Participate on the Toronto and Region Conservation Authority's Trail
Guidelines Advisory Committee
Moved by Councillor MacEachern Seconded by Councillor Gale
THAT the matter be referred to the Traits Sub -Committee.
CARRIED
7. Adoption of Recommendations from Closed Session Meeting of June 2, 2009
Moved byCounclllorMacEachern Seconded by Councillor Gallo
THAT the recommendations from the Closed Session meeting held on
June 2, 2009 regarding the following matters be approved:
1. Litigation or Potential Litigation, including Matters before Administrative
Tribunals, affecting the Municipality or Local Board - 3 items
CARRIED
Adoption of Recommendations from Closed Session Meeting of June 3, 2009
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the recommendations from the Closed Session meeting held on
June 3, 2009 regarding the following matter be approved:
1. Litigation or Potential Litigation, including Matters before Administrative
Tribunals, affecting the Municipality or Local Board
and reported out to public Session June 3, 2009:
THAT Aird and Berlis be retained to represent the Town with respect to
item 1 of the June 3, 2009 Closed Session agenda.
On a recorded vote the resolution was CARRIED.
YEAS: 6 NAYS: 3
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern, Wilson and
Mayor Morris
VOTING NAYS: Councillors. Buck,6ollins-Mrakas and McRoberts
COUNCIL AGENDA - JUNE 25, 2009
Minutes of Council Meeting
Tuesday, June 9,.2009
Page 8 of 9
XI REGIONAL REPORT
York Region Council Highlights - May 21, 2009 .
Mayor's Report
Moved by Councillor. Buck Seconded by Councillor Wilson.
THAT the Regional Report be received for information.
CARRIED
XIl NEW BUSINESS/GENERAL INFORMATION — COUNCILLORS
Mayor Morris advised that the Municipal Report Card will be out shortly and
praised Councillors and staff for the amount and quality of work that has been
accomplished over the past 1'/, years. Councillors Gallo and Granger also
praised staff and acknowledged their efforts.
Councillor McRoberts stated that he would like to center on the positive aspects
of what Council does and that it is his hope that Council work cohesively with
each other and, with staff and maintain the focus of ,advancing the Town's
business.for the betterment of the community.
Councillor Collins-Mrakas withdrew her Notice of Motion from the May 26, 2009
Council meeting.
Mayor Morris wished the Chief Administrative Officer, Mr. Neil Garbe, a happy.
birthday.
X111 CLOSED SESSION AGENDA
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT Council resolve into a Closed Session to consider:
• personal matters about an identifiable individual, including
municipal or local board employees; and
• litigation or. potential litigation, including matters before
administrative tribunals, affecting the municipality or local board
CARRIED
Council recessed at 9:10 p.m.
Councillors Buck and Collins-Mrakas left the meeting upon recess..
Moved by Councillor McRoberts Seconded by Councillor Gaertner
THAT Council reconvene the meeting at 9.33 p.m.
CARRIED
Moved by CouncihorMacEadhern Seconded by Councillor Wilson
THAT Heather Cole be .appointed to the Environmental Advisory
Committee.
CARRIED
COUNCIL AGENDA - JUNE 25, 2009
Minutes of Council Meeting
Tuesday, June 9, 2009
Page 9 of 9
XIV READING OF BY-LAWS
Moved by Councillor Gallo Seconder! by Councillor Granger
THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and
enacted:
5110-09 BEING A BY-LAW to amend Parking and
5120-09
5120-09
5140-09
5144-09
5148-09
5149-09
Traffic Control By-law 4574-043 as
amended, with respect to parking on
Batson Drive
(Related to TSAC09-01-Council Feb. 10/09) .
BEING A BY-LAW to designate a property
to be of cultural heritage value or
interest (The George W. Graham House
- 65 Wellington Street East)
(Related to PL09-005 - HAC Jan. 12109)
BEING A BY-LAW to amend By-law
4636-05.F to establish a schedule of
fees for applications made in respect of
planning matters
(Related to PL09-039 - GC June M.9) .
BEING A BY-LAW to amend Zoning By-law
2213-78, as amended (100 Old Yonge
Street)
(Related to PL09-049 - GC June 2109)
BEING A BY-LAW to designate and erect
Stop signs at the intersection of
Timpson Drive and Dinsmore Terrace
(Related to TSAC09-04-Council May 12/09)
BEING A BY-LAW to amend By-law
5096-08.1-1, appointing Neil Garbe as
Chief Administrative Officer and
establishing the duties and
responsibilities of his office
BEING A BY-LAW to confirm actions by
Council resulting from Council Meeting
09-18 on June 9. 2009
XV ADJOURNMENT
Moved by Councillor MacEachern
THAT the meeting be adjourned at 9.34 p.m..
CARRIED
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
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COUNCIL AGENDA - JUNE 25, 2009
AuRoi; k
RESOLUTION FORM
COUNCIL MEETING JUNE 25, 2009 - DELEGATION (a)
Moved By Seconded.By
Resolution:
IX DELEGATIONS
a) Mr. Harold Madi of the Planning Partnership .
Re: Revitalization of the Yonge and Wellington Corridors
RECOMMENDED:
THAT the comments of the delegate be received for information.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
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COUNCIL AGENDA - JUNE 252 2009
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COUNCIL AGENDA - JUNE 25, 2009
AuRoIzA
yowY�.Uzyo��c�� RESOLUTION FORM
COUNCIL MEETING JUNE 25, 2009 - ITEM 1
Moved By Seconded By
Resolution:
1. General Committee Meeting Minutes of Tuesday, June 16, 2009
RECOMMENDED:
THAT the minutes of the General Committee Meeting of June 16, 2009 be
received and the recommendations carried by the Committee be approved.
Proposed Resolution/Amendment (if.applicable):
CARRIED.
DEFEATED_
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COUNCIL AGENDA - JUNE 25, 2009
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COUNCIL AGENDA - JUNE 257 2009
i�
AuizoRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09=49
Council Chambers
Aurora Town Hall
Tuesday, June 16, 2009
ITEM #1
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Councillors Buck
(left. at 11:27 p.m.), Gaertner, Gallo, Granger,
MacEnchern and Wilson
MEMBERS ABSENT Mayor Morris and Councillor Collins-Mrakas were
absent.
OTHER ATTENDEES Chief Administrative Officer, Director of .Corporate
ServiceslTown Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary
Councillor McRoberts called the meeting to order at 7:04 p.m. .
l DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in item 8 — report LS09-028 — Artificial
Turf Field Fees for Sheppard's Bush, due to his employer being the York Region
District SchoolBoard, and did not take part in or vote on any questions inthis
regard or attempt in any way to influence the voting on such questions. .
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
v Two (2) new Closed Session items to be dealt with at 8:30 p.m.:
advice that is subject to solicitor-clie.nf privilege, including
communications necessary for that purpose; and
personal matters about an identifiable individual, including
municipal or local board employees
CARRIED
0
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COUNCIL AGENDA- JUNE 250 2009
General Committee Meeting Minutes
Tuesday, June 16, 2009
Page 2 of 7
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 09-18., June 2, 2009
General Committee recommends:
THAT the General Committee Meeting minutes 09-18, dated June 2,
2009, be adopted. .
CARRIED
IV . DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 5, 6, 8, 9, 10, 12 and 13 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. ' EDAC09-041YWCSSC09.03 —Joint Meeting Minutes of the Economic
Development Advisory Committee and the Yonge & Wellington Corridor
Study Steering Committee — May 28, 2009
THAT the joint meeting minutes of the.Economic Development Advisory
Committee and the Yonge & Wellington Corridor Study Steering
Committee from the May 28, 2009 meetingbe received and the
recommendations contained therein be approved.
3, EAC09.06 — Environmental Advisory Committee Meeting Minutes
June 4, 2009
THAT the Environmental Advisory Committee minutes from the June 4,
2009 meeting be received and the recommendations.contained therein be
approved.
4. HAC09-05 — Heritage Advisory Committee Meeting Minutes -June 8, 2009
THAT the Heritage Advisory Committee minutes from the June 8, 2009
meeting be received and the recommendations contained therein be
approved.
7. LS09-024-404Municipal Identity Feature —Tender LS2009-31..
THAT Council award Tender LS2009-31 to Loc-Pave Construction Limited
for the construction of the Highway 404 Municipal Entry Feature in the
amount of $73,000.00 plus GST;
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COUNCIL. AGENDA - JUNE 251 2009
General Committee Meeting Minutes
Tuesday,.June 16, 2009
Page 3 of 7
11, PL09.056 — Planning Applications Status List
THAT the Planning Applications Status List be received as information.
14. Extract from Traffic Safety Advisory Committee Meeting -June 10, 2009-
THAT it be recommended to Council that the correspondence regarding
the McMaster Boulevard and Hollandview.Trail intersection be received for
information and referred to staff to conduct stop sign compliance counts
during the Summer; and
THAT staff also be requested to conduct a gap study count in September
2009, to determine if that intersection meets the warrants for a school
crossing guard; and
THAT staff request York Regional Police to monitor and enforce stop sign
compliance at that intersection,- and
THAT Ms Julie Mailany, delegation (b) at this meeting, be invited to
provide the information, which had been submitted to Road Watch, to
Constable Terry White in order to assist with the. Road Watch application;
and
THAT the area residents are informed of the recommendations resulting
from this meeting, pertaining to the matter.
CARRIED
VI DELEGATIONS
(a) Mr: Peter Horvath, Manager of Operations — Public Works
Re: item 1 — PW09-038 — Drinking Water Quality Management
Standard Operational Plan and Municipal Drinking
Water Licence Submission
Mr. Peter Horvath addressed General Committee to provide an overview of the
Drinking Water Quality Management Standard Operational Plan and Municipal
Drinking Water Licence Submission, which is mandated by the Ministry of the
Environment. Mr_ Horvath outlined the roles and responsibilities of the Town and
detailed the various..steps which must be undertaken in order to comply with the
requirements.
Genera! Committee recommends;
THAT the comments of the delegate be received far information and that
item 1 — PW09-038 — Drinking Water Quality Management Standard
Operational Plan and Municipal Drinking Water.Licence Submission, be
brought forward for discussion.
CARRIED
_18_
COUNCIL AGENDA.- JUNE 255 2009
General Committee Meeting Minutes
Tuesday, June 16, 2009
Page 4 of 7
1. PW04-038 — Drinking Water Quality Management Standard Operational Plan
and Municipal Drinking Water Licence Submission
General Committee recommends:
THAT Council endorse the Town of Aurora Operational Plan for the water
system as required by the Safe Drinking Water Act.
CARRIED UNANIMOUSLY
VIIPRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vlll CONSIDERATION. OF ITEMS REQUIRING SEPARATE DISCUSSION
6. BA69-004 - Request for Sign Variance — Omars Shoes
14800 Yonge Street— Unit 118
General Committee recommends:
THAT Council approve a request for sign variance to allow three wall
signs for Omars Shoes, located at 14800 Yonge Street, Unit 118, whereas
the Sign By-law permits only 1 wall sign per business premise.
CARRIED UNANIMOUSLY
6. CS09-010—Councll Pending List
General Committee recommends:
THAT PW26 be deleted.
CARRIED
General Committee recommends:
THAT FS19 and FS20 be deleted.
CARRIED
General Committee recommends:
THAT B41 be deleted.
CARRIED
General Committee recommends:
THAT B84 be deleted.
CARRIED
.19.
COUNCIL AGENDA - JUNE 257 2009
General Committee Meeting Minutes
Tuesday, June 16, 2009
Page 5 of 7
General Committee recommends:
THAT LS22 be deleted.
CARRIED
General Committee recommends:
THAT PL46 be deleted.
CARRIED
THAT report CS09-010 be received for information purposes.
CARRIED UNANIMOUSLY
Councillor McRoberts, having previously. declared an interest in item 8, relinquished the.
Chair to Councillor MacEachern and 'did riot take part in the vote called for in this
regard. Upon conclusion of this matter, Councillor McRoberts resumed the Chair.
8. LS09-028 —Artificial Turf Field Fees for Sheppard's Bush
General Committee recommends:
THAT the artificial turf field fees for Sheppard's Bush be reduced .by 50%
for School Board use between .the hours of 9:00 a.m. to 6:00 p.m.,
Monday to Friday; and
THAT Council direct staff to enter into discussions with the York Region
District" School Board and the York Catholic ,District School Board
regarding shared use of facilities; and
THAT staff provide a progress report, with respect to shared use, to the
Leisure Services Advisory Committee within six months.
CARRIED
9. LS09-0$0 — Selection of the Food Vendors for the Concerts in the Park and
Movies in the Park Events for 2009
General Committee recommends:
THAT Council approve the selection of M&M Meat Shops and .Poppers
Popcorn for all Town of Aurora ".Concerts in the Park" and "Movies in the
Park" events for 2000.
CARRIED
10. PL09-060 — Official Plan Amendment No. 70
Bill 51 — Site Plans (Exterior/Sustainable Design)
File D09.01-08
General Committee recommends:
THAT Council enact By-law 5151-09, being a by-law to adopt Official Plan.
Amendment No. 70.
CARRIED UNANIMOUSLY
- 20 .
COUNCIL AGENDA - JUNE 259 2009
General Committee Meeting Minutes
Tuesday, June 16, 2009
Page 6 of 7
12. PW09-036 — Award of Bid PW2009-37 — For Pavement Marking of Various
Streets and Parking Lots
General Committee recommends:
THAT Tender PW2009-37'- For Pavement Marking of Various Streets
and Parking Lots be awarded to K.D.N. ravement Markings Ltd. for the
period of three years plus one optional year at the discretion of the
Director of Public Works; and
THAT the award for the 2009 contract year be $15,000 excluding GST as
based on tendered unit prices; and
THAT the remaining contract years be awarded at the tendered unit prices
based on the annual budget as approved by Council; and
THAT Council authorize the Mayor and Town Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder.
CARRIED UNANIMOUSLY
13. PW09-037 - Award of Variable Message and Speed Sign Boards
General Committee recommends:
THAT Tender PW2009-11 - Supply and Delivery of four Variable Message
Boards be awarded to Stinson Equipment Ltd. for the total price of
$71,945.60, excluding taxes; and
THAT Council approve the request.to purchase two radar speed boards to
enhance traffic monitoring and speed awareness within the Town; and
THAT Tender PW2009-11 — Supply and delivery of two Radar Speed
Boards be awarded to Innovative Traffic Solutions Inc. for the total price of
$11,900.00, excluding taxes.
CARRIED UNANIMOUSLY
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
None
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
• 2 items regarding proposed or pending acquisitions or
disposition of land for municipal or local board; and
• 2 items regarding litigation or potential litigation, including
matters before administrative tribunals, affecting the municipality
or local board; and
• Added Item - advice that is subject to solicitor -client privilege,
including communications necessary for that purpose; and
-21-
COUNCIL AGENDA - JUNE 25, 2009
General Committee Meeting Minutes
Tuesday, June 16, 2009
Page 7 of 7
• Added Item - personal matters about an .identifiable individual,
including municipal or local board employees
CARRIED
The meeting recessed at 8:46 p.m.
Councillor Buck left the meeting following adjournment of Closed Session.
General Committee recommends:
THAT the meeting reconvene at 11:30 p.m.
CARRIED
General Committee recommends:
THAT the information with respect to the Ontario Heritage Trust
Community Recognition Award Program be received; and
THAT Ms Dorothy Clark McClure be nominated for the Ontario Heritage
Trust Community Recognition Award, Lt. Governor Ontario Heritage
Award for Lifetime Achievement Category (25 years or more); and
THAT.Mr. Harry Lumsden be nominated for the Ontario Heritage Trust
Community Recognition Award in the Lifetime Achievement Category (20-
24 years); and
THAT Ms Elizabeth Milner be nominated for the Ontario Heritage Trust
Community Recognition Award in the Cultural Heritage Category; and
THAT Mrs. Irene Clement and Mr. John Clement be nominated for the
Ontario Heritage Trust Community Recognition Award in the Natural
Heritage Category; and
THAT the Aurora Historical Society be nominated for the Ontario Heritage
Trust Community Recognition Award in the Built Heritage Category; and
THAT Mr. Robert Hess and Mr. Michael Hess be nominated for the
Ontario Heritage Trust Young Heritage Leaders -
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:32 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-19 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON THURSDAY, JUNE 25, 2009.
-22-
COUNCIL AGENDA - JUNE 25, 2009
A' Xo
�DdbaY&6iUej"- 4Co'Wp4ly
Moved By
Resolution:
RESOLUTION FORM
COUNCIL MEETING JUNE 25, 2009 - ITEM 2
Seconded By
2. CS09-012 -- Door to Door Pet License Canvassers and Pet Store Vendors
RECOMMENDED:
THAT Council approve the continuation of the Door to Door Pet License
Canvassing Program for the 2009 licensing year; and
THAT Council require the door to door pet license canvassers and pet store
locations, selling Town pet licenses, to enter into an agreement with the Town
for this purpose; and
THAT the Mayor and Town Clerk be authorized to execute an agreement with
each of the door to door pet license canvassers recruited by the Town, and be
authorized to sign a similar version of the agreement with the two pet store
locations selling pet licenses for the Town.
Proposed Resolution/Amendment (if applicable):
[Ne1:7:1i�r;
DEFEATED
-23-
COUNCIL AGENDA - JUNE 25, 2009
-24-
COUNCIL AGENDA - JUNE 257 2009
ITEM #2
/. TOWN OF AURORA
AURORA GENERAL COMMITTEE/COUNCIL REPORT. No.CS09-012
SUBJECT: Door to Door Pet License Canvassers and Pet Store Vendors
FROM: Lucille King, Director of Corporate Services/Town Clerk
DATE: June 25, 2009
RECOMMENDATIONS
THAT Council approve the continuation of the Doorto Door Pet License Canvassing
Program. for the 2009 licensing year; and
THAT Council require the Door to Door Pet License Canvassers and Pet Store
-locations selling Town Pet Licenses to enter into an agreement with the Town for
this purpose; and
THAT the Mayorand Town Clerk, be authorized to execute an agreement with each of
the Door to Door Pet License Canvassers recruited by the Town and be authorized to
sign a similar version of the agreement with the two Pet Store locations selling Pet
licenses for the Town.
PURPOSE OF THE REPORT
To seek Council's approval .for the continuation of the Door to Door Pet License
Canvassing Program for the 2009 licensing year and to have all Pet License sellers enter
into an.agreement with the Town for this purpose.
BACKGROUND
At the General Committee Meeting held onDecember4, 2007, the Committee adopted the
staff recommendations to amend the license fees and resume the Door to Door Pet
License Canvassing Program, which was adopted, as recommended at the January 22,
2008, Council Meeting:
CS07-046 — 2008 Pet Licensing Fees
General Committee recommends:
THAT report CS07-046 - 2008 Pet Licensing Fees be received for information; and
THAT the proposed amending by-law be presented at the Council meeting of December
11, 2008.
-25-.
COUNCIL AGENDA - JUNE 25, 2009
June 25, 2009 - 2 Report No. CS09-012
Amendment.
General Committee recommends;
THAT an Information item be placed on the town website and in the Era Banner
Notice Board informing residents of the change to the animal control contractor, as
well as the pet licensing fees; and
THAT door to door canvassers who sell pet licenses be instructed to distribute a
flyer to each household which includes the following information:
➢ Phone number for animal control
➢ Hours of"operation for animal control
➢ List of services provided by animal control
➢ The cost of the contract for animal control
➢ Information regarding the leash -free dog park
➢ Information regarding the ability to purchase a pet license in
person at Town Hall
➢ Any additional information which staff deem appropriate; and
THAT. the license fee for a micro -chipped dog be $22.50 per year, and
THAT the license fee for a micro -chipped cat be $15.00 per year; and
THAT the fine for "Failing to Obtain a Dog or Cat License" be $200; and
THAT the fine for "Allowing a Dog or Cat to Run at Large" be $300.
CARRIED
The main recommendation was CARRIED AS AMENDED.
COMMENTS
The Door to Door Canvassing Program was resumed in 2008 and was very successful as
shown in the Revenue Table below.
Cats 1 636 1,304 1 +52%
Dogs I 1,755 1 2,858 j +39%
Total Revenue 1 $15, 077 . 1 $56,606
In addition to the 52% and 39% increase in cat and dog license sales, the canvassers also
identified approximately 800 households in Town where pets reside and no licenses have
-26-
COUNCIL AGENDA - JUNE 25, 2009
June 25. 2009 - 3 - Report No. CS09-012
been issued. This information is being used this year to ensure as many pets as possible
are licensed here in Town.
The Canvassers also provided pet owners with an information package that included:
❑ Information on the OSPCA as the Town's Animal Control Provider
a The new pet licensing fee structure
❑ Information on the leash -free park
❑ Locations to purchase pet licenses in Town
Staff have investigated door to door pet license canvassing practices in other local
municipalities in the Region and found that they require their canvassers and pet store
locations to enter into an agreement with the Town as a contractor. Staff are
recommending that this practice be implemented this year with the canvassers and Pet
Store locations that sell the Town's pet licenses. Among other provisions, the agreement
requires the door to door license canvassers to submit the appropriate Certificate of
Liability Insurance and Police Background Check. The agreement has been reviewed by
both Financial Services and the Legal Department. A copy of the agreement is attached
as Attachment "A".
ALTERNATIVE(SYTO THE RECOMENDATIONS
1. Council may decide not to continue the. Door to Door Pet License Canvassing
Program
FINANCIAL IMPLICATIONS
The amount of revenue generated will be dependant on the number of licenses sold by the
Canvassers, the OSPCA and the Pet Store locations. Staff have projected in the 2009
Budget revenue from Dog licenses of $70,000.00 and $30,000.00 from Cat licenses.
CONCLUSIONS
As indicated in the Report, the re -introduction of the Door to Door Canvassing Program in
2008 increased the number of licensed pets and the amount of revenue.
The introduction of a formal agreement with the Canvassers and the two Pet Store
locations selling the pet licenses will ensure thatthe interests of Town and the vendors are
protected.
1W*AM
COUNCIL AGENDA- JUNE 257 2009
June 25; 2009 - 4 - Report No. CS09=012
ATTACHMENTS
Attachment #1 —.Agreement
PRE -SUBMISSION REVIEW.
Senior Management Team Meeting —June 17, 2009
Prepared by. Chris Alexander, By-law Services ManagerExt.4241
Lucille King, rector Corporate Servlaes/Town Clerk
Neil Garbe
Chief Administrative Officer
-28-
COUNCIL AGENDA - JUNE 25, 2009
i
ATTACHMENT A
This Agreement dated this day of ; 20 T_
BETWEEN:
The Corporation of the Town of Aurora
_►•
Hereinafter called "The Town"
OF THE FIRST PART
a pet license vendor
Hereinafter called "Vendor"
OF THE SECOND PART
WHEREAS the Vendor has agreed to act as an agent for the Town to provide the service of
selling pet licenses, being comprised of Dog Licenses and Cat licenses as set out within
Town of Aurora By-law 4747-05.P., as amended and Town of Aurora By-law 4748-05.P, as
amended within assignedareas of the Town of Aurora;
AND WHEREAS the Vendor will be financially responsible to the Town for the sale of all pet
licenses;
AND.WHEREAS each.Vendor is required to enter into an agreement with the Town before
commencing such sales:
AND WHEREAS the Council of the Town authorized the sale of pet licenses by way of a
door-to-door pet licensing sales initiative on January 22, 2008, wherein residents would be
canvassed door-to-door by Vendors on behalf of the Town;
AND WHEREAS Council for the Town subsequently further determined on to
enter into this Agreement with each Vendor;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual
covenants, promises and provisionshe: contained, and other good and valuable
consideration,. receipt and sufficiency of which is acknowledged, the Town and the Licensee
hereby agree with the other as follows:
1. The duties of the Vendor shall commence upon the completion of the following:
(a) Council approval has been provided;
(b) this Agreement has been executed'by Town and the Vendor;
(c) the identity of the Vendor has been confirmed by the Town and the Vendor has
received a Photo Identification Card from the By-law Services Department of the
Corporation of the Town of Aurora ("By-law Services");
-29_
COUNCIL AGENDA - JUNE 257 2009 Page 2
(d) The Vendor has provided a Criminal Background Check .from York Regional
Police; and '
(e) The Vendor has obtained general liability insurance haing a limit of not less
than$1,000,000.00 per occurrence, in which the Town is a named insured, and
provided a Certificate of Insurance to the Town evidencing such insurance;
2. The parties agree and acknowledge that the Vendor will, at all material times, be
acting on behalf of the Town in the capacity of an independent contractor, and is not
an employee of the Town. The Vendor acknowledges and agrees that all government
remittances payable on monies paid to him or her by the Town in compensation for
acting as a Vendor, including all federal and provincial tax remittances, shall be the
sole responsibility of the Vendor.
3. Pet Licence Tags and License Forms shall be obtained from time to time as
necessary by the Vendor from By-law Services and the Vendor shall sign for same.
4. The Bylaw Services Manager shall assign Town areas to be covered by each
Vendor as noted herein;
51 (a) The Vendor shall follow the fee schedule and charge resident pet owners the
amounts.set out in the attached By-law 4981-07.P (Appendix "A");
(b) The fee for a pet license is. set by Council and shall not be changed by the
Vendor under any circumstances; and
(b) The Vender shall ensurethat all other applicable provisions of By -jaw No.
4747-05.P and 4748-05.P., as amended, as set out in Schedule "B" attached
hereto, are complied with at all times while performing the duties of a Vendor.
6.1' The Vendor shall distribute an informational flyer prepared by the Manager of By-law
Services to each household at which he or she attends in the course of performing.
Vendor duties. The flyer shall include the following information:
(a) Telephone number for Animal Control;
(b) Hours of operation for Animal Control;
(c) List of services provided by Animal Control;
(d) The cost of the Town's contract for Animal Control;
(e) Information regarding the leash -free dog park;
(f) Information regarding the ability to purchase a pet license in person at Town Hall;
and
(g) Any additional information which staff deem appropriate.
7. The Vendor shall report, in writing, to the By-law Services Manager on a weekly basis
by providing a statement setting out the number and type of pet licenses sold, and
listing the streets within the Town that have been canvassed by the Vendor.
-30-
COUNCIL AGENDA - JUNE 25, 2009 Page 3
8. The Vendor shall reconcile with the By-law Services Manager on a weekly basis and
surrender. all money received from the sale of pet licenses to the By-law Services
Manager for deposit with the Town's Financial Services Department;
9. Following a review of the written statements submitted by the Vendor, the Town shall,
on a bi-weekly basis, provided that the Town does not dispute the validity of the
Vendor's statement, make payment to the Vendor. The Vendor shall be paid the sum
of $10.00 for each Dog License sold.by the Vendor, and $5.00 for each Cat License .
sold by the Vendor. The payment to the Vendor shall be made by cheque.
10. The Vendor shall be financially responsible to the Town for all unreturned Pet
License tags, and for any and all monies received by the Vendor which are not
accounted for in the Vendor's written statement.
11. A Vendor shall provide the By-law Services Manager with his or her Social Insurance
Number, so that the Town may issue appropriate tax documents to the Vendor, if
required. .
12. A Vendor shall be neat and tidy in appearance, courteous and professional in
manner, and shall act in accordance with Town standards at all times when
performing duties on behalf of the Town, and shall refer all questions about the pet
licensing program to By-law Services.
13. The By-law Services Manager may investigate complaints about the Vendor, and may
monitor his or her activities. Failure by the Vendor to adhere to the terms and
conditions of this Agreement may result in immediate termination of this Agreement
by the Town. In the event of such termination, all unsold pet license tags and any
"monies collected by the Vendor from the sale of pet license tags shall be delivered to
the By-law Services Manager by the Vendor within 5 business days of receiving
notice of termination of the Agreement.
14. The Vendor agrees that if he or she fails to perform the duties of a Vendor to the
satisfaction of the Town, or fails.to comply with any of the terms and conditions of this
Agreement, the Vendor may be held liable for any loss or damage suffered by the
Town as a result of such default by the Vendor, and the Town may deduct the
amount of its damages from any monies due to, or from any monies that become
due, from the Vendor to the Town.
15. The term of this Agreement shall be from the date of execution until and including
September 30, 2009. The Vendor shall not sell any pet licenses after September 30,
2009.
16. The Vendor agrees that the Town assumes no liability whatsoever .for any injury,
loss, or damage of any kind to him or her arising from or in connection with the
performance of duties as a Vendor, including without limitation, any death, injury, loss
or damage sustained by the Vendor.
17., The Vendor agrees to release, waive and forever discharge the Town from all
actions, causes of action, claims, demands, debts, costs or liabilities whatsoever with
-31-
COUNCIL AGENDA - JUNE 25, 2009 Page 4
regard to any and all injuries he or she sustains or may sustain during the
performance of duties as a Vendor.
18. Paragraphs 10, 13, 14, 16 and 17 shall survive the termination or expiration of this
Agreement.
19. This Agreement constitutes the complete and exclusive statement of the Agreement
between. the parties, which supersedes all proposals, oral or written, and all other
communications between parties, relating to the subject matter of this Agreement.
20. This Agreement shall ensure to the benefit of and be binding upon the.parties, their
administrators, successors and assigns.
21. The Vendor shall not assign this Agreement or any interest in this Agreement.
22. Any consent or waiver by a Party to a breach by the other, whether express or
implied, shall not constitute a consent to, or a waiver of any other different or
subsequent breach.
23.. This Agreement shall be governed by.and construed in accordance. with the laws of
the province of Ontario and the laws of Canada applicable herein.
24. The Vendor signing hereunder shall be responsible for the area of his or her Town
assigned area of the Town as designated by the By-law Services Manager
25. The Vendor may receive notice(s) under. this Agreement and be contacted at"the
following address:
Address
Phone Number
E-mail Address
- 32
COUNCIL AGENDA - JUNE 259 2009 Page 5
IN WITNESS THEREOF, the Vendor noted hereunder has signed.and agrees to the terms.
of this agreement.
Witnessed: Vendor
THE CORPORATION OF THE TOWN
OFAURORA
Per:
Mayor
Per:
Glerk
This Agreement is being undertaken pursuant to the Town's requirements for
,licensing pets in accordance with By-law No.4981-07P. The name, address and social
insurance number listed herein is collected for the administrative purpose of the
Town and shall be maintained in accordance with the Municipal Freedom of
Information and Protection of Privacy Act, R.S.O. 1990, c. M.56.
COUNCIL AGENDA -LUNE 4 2009 APPENDIX.A
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4981-07.P
BEING A BY-LAW fo amend the Pet Licensing Fees in
the Town's Dog and Cat By-laws
WHEREAS the provisions of Section 11(1) of the Municipal Act, R.S.O., 2001, as
amended, authorizes the Town of Aurora to enact by-laws to license and regulate
various matters pertaining to dogs; and
IIWHEREAS The Corporation of the Town of Aurora deems it necessary to amend
the pet licensing fees;.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS;.
1. - THAT Schedule A" of By-law 4749-05. P be repealed and that the attached
Schedule "A" be attached.
2. THAT Schedule "A of Bylaw 4747-05.P be repealed and that.theattached
Schedule "A" be attached.
3. THAT the By-law take effect as of February 1, 2008.
READ A FIRST AND SECOND TIME THIS II'" DAY OF DECEMBER 2007.
REAL) A THIRD TIME AND FINALLY PASSED THIS 22' DAY OF JANUARY
2008.
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, MUNICIPAL CLERK
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COUNCIL AGENDA - UNE 2 2009
BY-LAW 4981-07-P
SCHEDULE "A"
License Fees
1. Cats $20.00
Microchip $15.00
If owned' by a resident who
is fifty five years of age or older $10.00
2. Impound Fees
First impound $20.00
Second impound $30.00
Third impound $50.00
Daily maintenance fee $15:00
-
3_ - Lost Cat Tag
Replacement Fee - $3.00
4_ Licensing Carivasser Fee $10.00 per household
COUNCIL AGENDA - JUNE 25 2009
BY-LAW 4981-07_P ..
SCHEDULE "A'
License Fees
1 Dogs
Micro -chipped,
If owned by a resident who
is fifty five years of age or older
If for use as.a spoing-eye dog owned
by a resident with visual impairment
2. Kennel or Don Breedinc Establishment
3. Daily Maintenance Fee
4, Impound Fee
First Impound
Second Impound
Third Impound
5. Lost Dog_T_ ag
Roplacement Fee
6. Licensing Canvasser Fee
-36-
$30.00
$22.50
$15.00
Nil
$100.00
$15.00
$20.00
$30.00 ,
$50.00
$3.00.
$10 per household
COUNCIL AGENDA - JUNE 259 2009
AuR0,RA
RESOLUTION FORM
Moved By _
Resolution:
COUNCIL MEETING JUNE 25, 2009 - ITEM 3
Seconded By
3. FS09-031 — Interim Operating Budget Forecast as at May 31, 2009
RECOMMENDED:
THAT the overview of results of operations for the five month period through to
May 31, 2009, and the forecast to end of year report from management, be
received.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-37-
COUNCIL AGENDA - JUNE 25, 2009
-38-
COUNCIL AGENDA - JUNE 25, 2009 - ITEM #3
i-� TOWN OF AURORA
AURDRA COUNCIL REPORT No. FS09-031
SUBJECT: Interim Operating Budget Forecast-- as at May 31, 2009
FROM: . Dan Elliott, Director of Finance & Treasurer
DATE: June 25, 2009
RECOMMENDATIONS
Thatthe overview of results of operations for the five month period through to May
31, 2009 and the forecast to end of year report from management be received.
PURPOSE OF THE REPORT
To present Council with information necessary to monitor the financial performance of the
operating budget for,the five month period through to May 31, 2009, and management's
forecast to year end.
BACKGROUND
For the benefit of the member of the public reading this report, the broad roles and
responsibilities of the Council are set out in Section 224 of the Municipal Act of Ontario,
2001.. Section 224 reads as follows:
224. It is the role of council,
(a) to represent the public and to consider the well-being and interests of the
municipality;
(b) to develop and evaluate the policies and programs of the municipality;
(c) to determine which services the municipality provides;
(d) to ensure that administrative policies, practices and procedures and
controllership policies, practices and procedures are in place to implement the
decisions of council;
(d.1) to ensure the accountability and transparency of the operations of the
municipality, including the .activities of the senior management of the
municipality;
(e) to maintain the financial integrity of the municipality; and
(f) to carry out the duties of council under this or any other Act.
To assist Council in fulfilling its roles and responsibilities with respect to Town finances and"
accountability, the Financial Services Department has worked with all operating
departments to review the financial performance to date within the operating budget. Each
department head has reviewed each budget line item, its results to date, and forecasted
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COUNCIL AGENDA - JUNE 25, 2009
June 25, 2009 - 2 - Report No. FS09-031
expected year end positions for each. Finance staff have reviewed each submission in
detail. A high level summary of each operating department's budget, results to date, and
forecast with variance is presented for Council's review in Attachment #!.
Staff have similarly reviewed the results of operations to date and expected year end
positions for the Water and Wastewater Budget.
Items of note are presented by department in the Comments Section below. The forecasts
and representations are those of each department head, and have not been altered by
Finance Staff. Each department head is charged with delivering their approved portfolio of
municipal services, within the approved budget, and.may manage issues encountered
throughout the year by reallocating approved financial resources amongst their budget
detailed line items, so as to best deliver their portfolio in the circumstances of an ever
changing community operational environment and economic conditions.
Operating Budget
Overall, the Town's general municipal operations budget is forecast to close the ydarwith.a
surplus of $601300. The approved budget for 2009 included $41,884,000 of expenditures,
together with other revenues including user fees, charges, and 'investment income, and a
total "town purposes" tax levy for the year of $25,913,300.
The CAO and Council
The CAO and Council budget areas are forecasting favourable variances of approximately
$195,000 on a net budget of $2,191,000. These variances are mainly due to staff
vacancies in Economic Development and Communications. Other savings are expected in
general office expenses and consulting. Community grants approved are forecast to be
lower than budgeted. Outside legal expenses are higher than budget due to the need.to fill
staff vacancies with outside counsel services and to support the ongoing volume of legal
work required of the Town. These additional costs are somewhat off -set by budget savings
in the full time salaries cost accounts in the legal division.
Corporate Services Department
The Corporate Services Department is forecasting favourable budget variances of
approximately $90,400 on a net budget of $2,527,700. The expected variances arise from
staff vacancies in the Human Resources and Clerk/Secretariat functional groups, as;well
as from some renegotiated IT services contracts.
Financial Services Department
The Financial Services Department is currently forecasting budget savings of $71;200 due
to ongoing staff vacancies. These positions are actively being recruited, or are in the
planning stages thereof.
The corporate revenues and expenses (Municipal Purposes) accounts are forecasting a
-40-
COUNCIL AGENDA - JUNE 25, 2009
June 25, 2009 - 3 - Report No. FS09-031
budget deficit of $246,600, due primarily to lower than expected investment income. The
adversity of the Ontario, Canadian and global economies is deeper and longer than
previously anticipated.
Building Department
The Building Department has experienced a decline in building permit applications
received in the second quarter in comparison to the previous year. Permit revenue
forecasts have been adjusted given the current economic trend. It appears the department
will be in a deficit position of about $59,500 at the end of the year. However, it should be
noted that the Building Department has an established obligatory reserve fund with a
current balance of $2.4 million that was established In 2006 in accordance with the Building
Code Act to be used to off -set workload and economic fluctuations, such as we are
currently experiencing. Accordingly, for purposes of forecasting the year end position of the
Town overall, the Department is reporting a balanced forecast to year end, as any
departmental deficit will be funded from the reserve.
York Central Fire Services and Emergency Planning.
The Fire Chief reports that the current operations appear to be on track to end the year on
budget. This is the same expected outcome that Newmarket Finance Department is
reporting to their Council.
Public Works Department
The Public Works Department is forecasting an overall budget savings of $267,900 on a,
net budget of $4,505,800. Winter operations are projecting a slight budget deficit due to
weather, while the fleet group is forecasting a.balanced close. All other program cost
centres are forecasting a surplus position at this time, contributing to the net surplus
position overall for the department.
Leisure Services Department
The Leisure Services Department is anticipating an overall budget surplus of $286,000 on
a net approved budget of $6,333,600. A minor overage in the Administrative. area is off -set
by savings in each of the other report areas. Savings in the Facilities section arise from
savings in salaries due to vacancy, operating materials and supplies and equipment repair .
services. Community Programs and Special Events surplus was as a result of increased
revenue and reduced expenditures.
Planning Department
The Planning Department is forecasting an overall budget surplus or savings of $27,400 on
a net budget of $920,800. The savings arise from early year vacancies experienced in the
operations.
-41-
COUNCIL AGENDA - JUNE 25, 2009
June 25, 2009 - 4 - Report No. FS09-031
Summary
Overall, the management team of the Town of Aurora are predicting that the general
municipal operations budget will end the year with a surplus of $601,300, with no adverse
impacts to anticipated service levels.
Water and Wastewater Budget
The water and wastewater budget is characterized as a budget comprised primarily of fixed
operational costs, funded from net proceeds from the sale of water and wastewater
services. The operational costs include staff and service maintenance costs related to
maintaining the infrastructure systems, ongoing water quality testing, and the billing and
customer service functions. These costs all remain reasonably stable, regardless of the
volume of water flowing through the system. These fixed costs are funded by net
revenues, which are highly variable based on consumption which is heavily impacted by.
weather patterns. A wet summer results in significantly less water sold than a dry summer,
due to the swings in demand for water for lawn, garden and pool maintenance and other
outdoor water uses.
While still early in the season, staff are forecasting a bit of a wetter summer than expected,
with the water and wastewater revenues net of wholesale costs to close the year With a
budget deficit of $179,400. Fixed cost program areas all are reporting budget surpluses at
this time. The net water, wastewater and .storm operations budget is expected to close the
year with a. deficit of $164,700. The influence of weather patterns on the performance of
this budget is significant. Any shortfall in this budget will be funded reserves or from the
2010 water rates budget.
ALTERNATIVE(S) TO THE RECOMENDATIONS
9. Provide directions to staff on specific management actions to take intended to further
control expenditures, enhance revenues, or alter service levels to manage the year end.
results to a balanced position.
FINANCIAL IMPLICATIONS
The anticipated surpluses in both the Water and Wastewater and the General Municipal
Operations budgets will be allocated by Council to various reserves at year end. There are
no other immediate financial implications arising from this report. Council fulfills its role, in
part, by receiving and reviewing this financial status report on the operations of the
municipality relative to the approved budget.
CONCLUSIONS
Having completed five months of operations, the management team of the Town is now
forecasting a year end surplus of $601,300 arising primarily from staff vacancies, offset by
a reduced expected investment income. The water and sewer operations are expected to
complete the year with a small deficit of $164,700, although the weather patterns
experienced through the lawn watering season have very significant impacts to the
42 -
COUNCIL AGENDA - JUNE 259 2009
June 25, 2009 - 5 - Report No. FS09-031
outcome of the water and sewer operations budget. Staff recommend that this report be
received, and that no new budget control measures, or budget amendments are required to
be imposed by Council at this time.
ATTACHMENTS
Attachment #1 -.Operating Budget Summary Report and Forecast
Attachment #2 — Water and Wastewater Fund Summary Report and Forecast
PRE -SUBMISSION REVIEW '
Management Team Meeting - Wednesday, June 17, 2009
Prepared by: Dan Elliott, Director, of Finance & Treasurer -Ext. #4772
l
` liott, C.A.
Director of Finance/Treasurer
Neil Garbe
Chief Administrative Officer
-43-
COUNCIL AGENDA - JUNE 25, 2009
Attachment#1.
FS09-031
Interim Operating Forecast as at May 31, 2009
Town of Aurora
- -
2009
- 2009
Interim
Forecast Variance
YTD
Approved
Forecast to
(Favourable)
Acluals
Budget
Year End
Unfavourable
Council Administration
- 214,300
510,800
$06,400
(4,400)
Council Programs
- 53,200
100,600
88,100
(12,600)
Accessibility Committee
0
200
. 0
(200)
Heritage Committee
Economic Development Committee
Environmental Committee
Farmer's Market
Council Office Total
Chief Administrative Office -
Communications
Economic Development
Legal Services
Chief Administrative Office Total
100
5,200
5,100.
(100)
0-
8,000
7,600
(400)
0
3,000
0
(3,000)
(1,700)
1,000
1,000
0
266,900
-628,800'
608,200
(20,600)
_ 64,200
345,400
255,400
(90,000)
102,800
389,900
339,300
(60,600)
50,300
230,700
184,000
(46,700)
246,800
696,100
609,000
12,900
464,100
. 1,662,100
1,387,700
- (174,400)
_ -
Corporate services -
290,600
.727,900
-. 714,400
(13,500)
Human Resources -
139,000
479,900
425,500
(54,400).
By -Law Services.
_ 99,700
176,200
173,200
(3,000)
Animal Control
- 20,900
88,700
- 89,400
700
Elections -
300
2,600
2,800
300
Information Technology
345,600
$68,900
885,N0
(13,700)
Telecommunications
- .69,900
183,600
176,800
(6,800)
Corporate Services Total
955,800 2,527,700 2,437,300 (90,400)
Financial Services Department - -
317,100
- 1,096,000
1,024,800
(71,200)
Corporate Revenue and Expenses Accounts -
1,693,800
(161,000)
85,600
246,600
Financial Services Total
2,010,900
935 000
1,110,400
176,400
Building Department
(107,900)
0
0
0
Central York Fire Services
Emergency Preparedness
3,161,700 6,317,900 6,317,900 0
4,300 17,600 17,600 0
Protection of Persons & Property Total . 3,058,100 6,335,400 - 6,335,400 0
- 44`
COUNCIL AGENDA - JUNE 25, 2009
Public Works AdminMorks Capital
Engineering
Fleet Services
Scanlon Court Building
Roads Winter Operations
Roads Summer Operations
Traffic
Waste Management/Recycling
Public Works Administration Total
Leisure Services Admin
Facil!ties
Parks Operations
Community Programs
Special Events
Leisure Services Total
f� x� ass
Policy Planning 192,900 426,100 401,700 (24,400)
Development Planning 161,600 419,700 399,100 - - (20,600)
Heritage & Urban Design - 34,600 76,000 1 92,600 - 17,600
2009
YTD
Acluals -
2009
_ Approved
Budget
. Interim
Forecast to
- Year End
Forecast Variance
(Favourable)
Unfavourable
(12,400)
.84,800
32,900
(61,900)
3,900
(86,100)
(114,400)
(29,300)
58,600
0
0
- 0
97,900
117,800-
106,700
(12,100)
707,800
9,234,600
1,271,90037,300
.- 191,200
641,900
629,200
(12,700)
316,600
844,200
811,300
(32,900)
604,200
1,667,600
1,601,300-
(166,300)
1,867,600
41505,800
4,237,900
(267,9D0)
166,000
349,600
368,900
- � 9,300
1,241,300
3,436,600
3,295,600
(140,000)
591,000
1,932,200
1,930,400
(1,800)
(396,400)
426,300
277,800
(147,600)
22,500
191,000
200,000
9,000
1,614,400 61333 600 6,062,600 (271,000)
Planning Department Total
379,100 920,800 - 893,400 (27,400)
Library Services Support Grant - 1,075,400 2,689,100 2,689,100 0
Library Services Total 1,076,400 2,689,100 2,689,100 0
Taxation - Supplementary Town Share-46,400-426,060 360,000 75,000
Taxation- Approved Annual Levy - Town Share -12,103,600-26,913,300-25,913,300 0
Taxation Total Revenue
-12,149,900-26,338,300-26,263,300 1 75,000
Operating (Surplus) Deficit (458,600) 0 (601,300) (601,300)
-45-
COUNCIL AGENDA- JUNE 25, 2009
Attachment#2
FS09-031
Interim Operating
Forecast as at May31, 2009
Town of Aurora Water, Wastewater and Storm Budget
Forecast Vadance
2009
2009
tntedrn
"
YTD
Approved
Forecest to
(Favourable)
Actuals
Budget
Year End
Unfavourable
Retail Revenues -
(2,660,400)
(11,827,693)
(11,379,260)
- 448,400
Wholesale Costs for Water and Sewer (RMY)
960,300
7,318,974
7,050,000
(269,000)
Contribution to Operating Costs
-1,6001,100
--4,608,700
-4,329,300
179,400
- Stormwater System Operations.
- 419,300
979,300
979,200
(100)
Wastewater System Operations
272,600
845,800
845,500
(300)
Water System Operations -
- 666,800
_ 1,407,600
1,395,400
(12,200)
Pumping Stations net of local recoveries
13,500
34,200
33,000
(1,2D0) -
Administration and Billing -
532,600
1,241,800
1,240,900
(00)
(Surplus) Deficit from Systems Operations
304,600
0
.164J00
164,700
COUNCIL_ AGENDA - JUNE 25, 2009 .
uitp
RESOLUTION FORM
COUNCIL MEETING JUNE 25, 2009 - ITEM 4
Moved By Seconded By
Resolution:
4. PL09-057 — Update Report for the Yonge-Wellington Corridor Study
RECOMMENDED:
THAT Council receive Planning Report PL09-057 for information.
Proposed Resolution/Amendment (if applicable):
COUNCIL AGENDA - JUNE 25, 2009
-48-
COUNCIL AGENDA JUNE 25, 2009
ITEM #4
i TOWN OF AURORA
AURORA COUNCIL No. PI-09.057-
SUBJECT: Update Report for the Yonge - Wellington Corridor Study
The Aurora Promenade - A Vision for the Revitalization of the
Yonge and Wellington Corridors
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: June 25, 2009
RECOMMENDATIONS
THAT, Council receive Planning Report PL09-057 for information.
.PURPOSE:
The purpose of Planning Report PL09-057 is to provide Council with an update on the
progress of the Yonge - Wellington Corridor Study.
BACKGROUND:
On October 28, 2008 Council passed the following resolution pertaining to the completion
of a study to enhance and revitalize the core area of the Town along the Yonge and
Wellington Street Corridors:
THAT the study be called "Yonge and Wellington Corridor Study'; and
THAT Council approve the Terms of Reference forthe Yonge and Wellington
Corridor Study; and
THAT Council authorize staffto initiate a Request for Proposal process to
retain the required consultants to undertake the Yonge and Wellington
Corridor Study; and
THAT the Terms of Reference be amended to reflect that the study shall be
completed within 12 months; and
THAT priority be placed on downtown revitalization; and
THAT the committee shall be called a "Steering Committee' and
THAT the following individuals be appointed to the Steering Committee:
- the Economic Development Officer
COUNCIL AGENDA - JUNE 259 2009
June 25, 2009 - 2 - Report No. PL09-057
- a member of the Economic Development Advisory Committee
- a member of the Leisure Services Advisory Committee
- a member of the Arts & Culture Advisory Committee
- a member of the Heritage Advisory Committee
- a staff member from the Aurora Chamber of Commerce
- staff support from the Town of Aurora
- Mayor Phyllis Morris
COMMENTS:
The consultant selection process to retain consulting services to undertake the Yonge
Wellington Corridor Study has been completed in accordance with the Terms of Reference
as approved by Council on October 28, 2008. On February 24, 2009, Council authorized
the retainer of The Planning Partnership Limited and its sub -consultants, namely Poulos &
Chung Limited and E.R.A. Architects Inc, to complete the study and a contract was
executed between the Planning Partnership and the Town.
The first meeting with the "Steering Committee" was held on April 20, 2009, in the Holland
Room at Town Hall. The consultants work program, study schedule and the purpose and
format of the public workshops were discussed, as were opportunities and challenges to be
addressed in the Study Area. The minutes of the April 20, 2009 Steering Committee
meeting were presented to General Committee on May 13, 2009. The Steering Committee
also determined that the project would be titled, for marketing purposes, "The Aurora
Promenade" with the tagline "A Vision for the Revitalization of the Yonge and
Wellington Corridors".
The morning of May 13, 2009, a walking tour of the Study Area with members of staff, and
the "Steering Committee" was conducted. A series of working sessions were held with:
Staff from the Region, Town, and Conservation Authorities; business operators in the
Study Area; and with the "Steering Committee". They met in the Magna Room at the
Aurora Library to discuss initial observations made by the consultants, as well as the
approach for the evening workshop with the public.
The community workshop included a presentation by the consultants, followed by table
group discussions on topics including: core attributes of the Study Area; and opportunities
for change. The workshop was verywell received with 89 residents and business owners
in attendance, split 44/45, exclusively. A contact sheet was established for residents and
business owners for future contact and involvement with the project. '
The Town web site was updated to include a special link to relevant/upcoming project
information. Information from Workshop #1 May 13, 2009 was also made available on the
Town's web site for public viewing. The web site is enhanced with the opportunity for
comments to be received online or via mail. The web site also includes links to agendas
and public notices and forthcoming information for residents to review at their leisure.
On May 28, 2009, in the Holland Room there was a joint meeting with the Economic
-50-
COUNCIL AGENDA - JUNE 25, 2009
June 25, 2009 - 3 - Report No. PL09-057
Development Advisory Committee (EDAC) and Yonge/Wellington Corridor Study Steering
Committee. Members of EDAC were brought up to date and their involvement in the
project was discussed.
June 4, 2009, a new (Appendix 1) was released from the consultants and posted on
the Town web site, summarizing Workshop #1 and emergent themes resulting from the
public exercise.
A three day community workshop was conducted from June 151"-17t", 2009. Consultants
with the Planning Partnership were available all day for public drop -in sessions wherein
residents and business owners were encouraged to provide input, ask questions and
participate in the consultants working sessions - leading up to a presentation of the
outcome of the three days on the evening of June 17, 2009.
The Steering Committee met mid -session on June 16, 2009, The minutes from the
previous meeting were approved and the Committee was informed on the progress of the
workshop, inclusive of conceptual drawings and the proposed urban design strategies and
policies. In addition staff from the Town of Aurora, Region of York, LSRCA and both
School Boards attended a working session during the second day of the workshops.
The final day of the workshop concluded with a presentation from the Planning Partnership
and discussed drawings and diagrams generated over the three day session. The
proposed concept plan was divided into seven distinct character areas along with four
focus areas for redevelopment, inclusive of the Cenotaph, the Price Chopper location,
Aurora Public Library, and the GO Station. Following the presentation attendees had the
opportunity to critique and offer suggestions to the concept plan. The feedback will be
incorporated into the final concept plan. During the course of the 3 day workshop. a total of
72 residents and business owners attended the drop in sessions and presentations. It
should be noted that several individuals attended more than one session.
A joint EDAC and YWCSSC meeting has been scheduled for June 24, 2009 and will serve
to update both committees on the outcome of the three day workshop.
FINANCIAL IMPLICATIONS:
N/A
CONCLUSIONS
The Planning Partnership Limited and its sub -consultants, namely Poulos & Chung Limited
and E.R.A. Architects Inc. are currently completing Phase Two —The Design Phase of the
Four Phase Yonge Wellington Corridor Study.
-51-
COUNCIL AGENDA - JUNE 25, 2009
June 25, 2009 - 4 - Report No. PL09-057
Three "Steering Committee" meetings occurred on April 20, 2009, May 13, 2009, and June
16, 2009, as well as a joint EDAC and YWCSSC May 28, 2009, to discuss the progress of
the study. Minutes of subsequent meetings were presented to General Committee and
approved.
Two Community Workshops were initiated and well received by residents and business
owners. The first workshop attracted 89 participants whose comments and ideas were
collected and made available on the Town web site. The web site is enhanced with the
opportunity for comments to be received online or via mail.
The second three day workshop attracted 72 participants. The outcome of the workshop
was a series of conceptual drawings and a concept plan for the Study Area. The plan
Includes seven distinct character areas, in addition to four redevelopment focus areas,
namely the Cenotaph, Price Chopper location, the Aurora Public Library and the GO
Station. The project is being embraced by the community and their feedback and
suggestions will be incorporated into the final concept plan.
ATTACHMENTS
Appendix 1 — Newsletter
PRE -SUBMISSION REVIEW
Management Team Meeting — June 17, 2009
Prepared by. Jim Kyle, Manager of Policy Planning
Extension 4345
Marco R —mu nno, nn,c,LP., R.P.P.
Director of Planning
and Development Services
Neil Garbe,
Chief Administrative Officer
-52-
COU KINIMbA - JUNE 25, 2009
NEWS LETTE R
JUNE 200E
(j)'ghat Is the Aurora
Promenade?
The Town has initiated an important study that
will shape the character of Aurora. The Aurora
Promenade will set a new forward -looking
vision for the Yonge and Wellington Corridors
and the surrounding areas.
The intent is to stimulate economic
development, encourage intensification,
continue to enhance the role of our downtown
area as a focal point for retail, service and
special events and to create vibrant and
beautiful main streets that are great places to
work, live, shop and invest.
The team led by The Planning Partnership
has been retained to prepare the Study in
association with their strategic advisors from
Poulos & Chung (transportation engineers)
and ERA Architects (heritage architects).
COUNCIL AGENDA - JUNE 259 2009
What is the Process?
The Aurora Promenade will unfold over the next 12 months, and the process
is organized according to four phases; Inventory and Analysis, Options,
The Aurora Promenade Report, and the Secondary Plan.
Each phase contains a major consultation event, during which the entire
community will be invited to participate. The first workshop was held on
May 13, 2099 at the Library. The event was well attended by stakeholders,
residents and the general public. A summary of the emerging themes can
be found in the following section.
Phase 2 contras around Workshop 2, which will take place from June 15
to 17, 2009 at Lynett Nail: Workshop 2 will focus on the development of the
preliminary design direction for The Aurora Promenade Vision. Enhacing
streets, parks and pedestrian connections, exploring strategies for
enhancing heritage resources, and examining scenarios for redevelopment
and infill are some of what might be explored during Workshop 2. Following
the workshop, the Consultant Team will refine the outcomes and begin
preparing the Draft Plan.
The Consultant Team continues preparing the Draft Plan during Phase3 and
will present their findings and recommendations at a Public Information
Session (PIC) during Fall 2009. Based on the comments and feedback
received during the PIC, the Consultant Team will refine and finalize the
Plan.
In the final phase, the ConsuttantTeam will begin preparing the necessary
policies to supportthe implementation of The Aurora Promenade through
a Secondary Plan. The Secondary Plan will be presented through a formal
public meeting and presentation to Council sometime in Spring 2010.
Workshop 1 Outcomes
The first workshop was held on May 13, 2009 in the Magna Room
at the Library. The first Workshop for The Aurora Promenade
brought forth the characteristics, qualities and opportunities
of the Yonge and Wellington corridors. Key themes emerged
from the public consultation process. As part of the Inventory
and Analysis phase, the discussion focused around the key
characteristics and qualities ofthe a rea, andthe key opportunities
for change. The workshop began with a walking tour with town
staff, and was followed by working group sessions with the
Region, Town, Lake Simcoe Region Conservation Authority,
Public and Separate School Boards, Business Owners and the
public. A public workshop and presentation was held in the
evening, which was very well attended with standing room only.
The following is a summary of the key emerging themes from
the day.
2
-54-
;::, .. .
-,
G Y v°kY�FLL� $C FJ� N. �Cti".
3 }b � ll
COUNCIL AGENDA - JUNE 25, 2009
What's Next?
The Aurora Promenade process is now
end of the first of four phases. As thr
Team finalizes the outcomes from the
preparations for the second workshop ar
Workshop 2: Design Options will take plf
16 and 17 atLynettHail The Consultant Tea
a temporary design studio to develop tht
design direction for the Vision. The Con:
will be, for example, exploring options fc
streets, parks and pedestrian connector
strategies for enhancing heritage rest
examining scenarios for redevelopment t
One -on -One Meetings with
the Consultant Team
2:OOpm
Public Drop -In Centre
5:00pm to 6:OOpm
Drop in for a one-on-one meeting
with a member of the Consultant
Team from 2 pm to 5 pm and/
or between 5 pm and 6 pm to (he
Public Drop -In Centre to reviaw the
work In progress.
10-11.
r
AuRpRA
Working Session with
Business Owners and
Operators
1:00pm to 3:00pn1
Public Drop -in Centre
TOOpm to 6:OOpm
Business owners are welcome to
drop in between 7 pm and 3 pm.
Residents are welcome from 7 pm
to 6 pm atthe Public Drop -In Centre
to reviewthe work generated during
the day and provide feedback and
ask questions.
One -on -One Meetings with
the Consultant Team
1:00pm
Public Presentation and
Discussion
7:00om
Drop In between 1 pm and 5 pm
for one-on-one discussions with
the Consultant Team and/or at 7
pm for a public presentation and
olscussion of the best In -workshop
outcomes,
The Planning Partnership in association with
Poulos & Chung e E.R.A. Architects
a —
-56-
COUNCIL AGENDA - JUNE 25, 2009
IMAM
COUNCIL AGENDA - JUNE 25, 2009
AunoizA
RESOLUTION FORM
COUNCIL MEETING JUNE 25, 2009 - ITEM 5
Moved By Seconded By
Resolution:.
5. PW09-039 — Yonge Street and Wellington Street Intersection Report
RECOMMENDED:
THAT Council receive report PW09-039 regarding the Yonge Street and
Wellington Street intersection; and
THAT the report entitled "The Intersection.'of Yonge Street acid Wellington
Street" prepared by the Town of Aurora and the Regional Municipality of York
be incorporated in the Yonge & Wellington Corridor Study.
Proposed Resolution/Amendment (if applicable);
CARRIED _
DEFEATED
- 57
COUNCIL AGENDA - JUNE 25, 2009
ITEM #5
r TOWN OF AURORA
AuR_oR.A: COUNCIL REPORT No. PW09-039
SUBJECT: Yonge Street and Wellington StreetIntersection Report
FROM: [[mar Simanovskis, Director of Public Works
DATE: June 26, 2009
RECOMMENDATIONS
THAT Council receive Report No. RW09-039 regarding the Yonge Street .and.
Wellington Street intersection; and
THAT the report entitled "The Intersection of Yonge Street and Wellington
Street" prepared by the Town of Aurora and the Regional Municipality of York
be incorporated in. the Yonge/Wellington Corridor Study.
PURPOSE OF THE REPORT
To inform Council that Town and Region of York staff have completed a report
compiling all background information for the .Yonge Street and Wellington Street
intersection.
BACKGROUND
Over the last two decades frequent concerns regarding .the traffic operations at the
intersection of Yonge Street and Wellington Street have been fielded by Town of
Aurora and Regional of York staff.. This intersection has historical significance for the
Town of Aurora and is an integral part of the downtown core. This intersection has
high pedestrian and traffic volumes in all directions.
Wellington Street and this signalized intersection is owned and operated .by the
Regional Municipality of York, with this section of Yonge Street under the jurisdiction
of the Town of Aurora. Residents have often suggested options to improve the traffic
operation of this intersection. Some measures have. been initiated on a trial period
(i:e. time of day turn prohibitions) but all have. reverted back to the current
configuration as a result of Council direction and/or unfavourable operational results.
This intersection is a busy and.complex intersection as .a result of:
• Increased through traffic volumes (at maximum capacity levels);
• High percentage of turning traffic;.
• High pedestrian traffic in all directions;
-59-
COUNCIL AGENDA JUNE 25, 2009
June 26, 2009 - 2 - Report No. PW09-039
• No exclusive turning lanes in all directions;
• Property constraints;
• Close proximity of on -street parking on both Yonge Street South and
Wellington Street East.
COMMENTS
Town of Aurora and Region of York staff met with Town's residents through a
roundtable forum in November 26, 2008 and February 18, 2009 to discuss traffic
operation concerns at the Yonge Street and Wellington Street intersection.
Residents had the opportunity to express their issues, observations and suggest
recommendations to improve the current condition of the intersection.
These forums were- useful for all parties involved and further assisted in a better
understanding of the traffic. challenges and available options for this intersection.
One conclusion that was discussed at both meetings was the benefit. of studying the
Yonge and Wellington traffic concerns as part of the Downtown Revitalization Project
which was initiated in the spring of 2009. This would provide a more comprehensive.
understanding of this intersection and how it might play an important role in. the
character and functionality of any future plans for the area.. A copy of the report
prepared by Town and Regional staff has been forwarded to,the consultant for their
review and recommendations.
'ALTERNATIVE(S) TO THE RECOMENDATIONS
None
CONCLUSION
Town of Aurora and Region of York staff have compiled a report on the Yonge Street
and Wellington Street intersection as well as the presentations and minutes from two
meetings that were held at the Town Hall on November 26, 2008 and February 18,
2009 to discuss the traffic operations concerns of the :intersection: Residents had the
opportunity to express their issues, observations and to suggest recommendations to
improve the current situation. of the intersection.
Presently, the Town of Aurora is working on a revitalization project for the downtown
area and staff suggest that the issue of the Yonge Street and Wellington Street
intersection be incorporated into that project.
FINANCIAL IMPLICATIONS
There are no financial implications.
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COUNCIL AGENDA- JUNE 25, 2009
June 25, 2009 - 3 - Report No..PW09-039
ATTACHMENTS
Appendix "A" — May 2009 "The Intersection of Yonge Street and Wellington
Street' Report.
PRE -SUBMISSION REVIEW
Management Team Meeting — June 10, 2009
Prepared by: Jamal Massadeh, Traffic/Transportation Analyst, ext. 4374
mar i anovskis Neil Garbe
Director of Public Works Chief Administrative Officer
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