AGENDA - Council - 20090428COUNCIL MEETING
AGENDA
N0.09-12
TUESDAY, APRIL 281 2009
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
April 24, 2009
AURORA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 09-12
Tuesday, April 28, 2009
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
H APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
Ill OPEN FORUM
IV ADOPTION OF MINUTES
Council Minutes of April 14, 2009
RECOMMENDED:
pg. 1
THAT the Council minutes of April 14, 2009 be adopted as printed and
circulated.
Council Meeting Agenda
Tuesday, April 28, 2009
Page 2 of 5
V PRESENTATIONS
2009 York Region "Eat Smartl" Awards pg. 15
Mayor Phyllis Morris will be presenting the awards with the assistance of Donna
Poon, Senior Public Health Inspector, Community and Health Services
Department/Chair of the Eat Smart Committee, and Kim Adeney, Health
Educator, Community and Health Services Department.
VI PUBLIC SERVICE ANNOUNCEMENTS
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
a) Mr. R.B Callow, Chair, Aurora Mayor's Prayer Breakfast Committee pg. 18
Three Delegates, Representing 14 Churches
Re: Item 1 - Memorandum from Mayor Phyllis Morris
Re: Aurora Mayor's Prayer Breakfast Committee
RECOMMENDED:
THAT comments of the delegates be received for information and referred
to item 1.
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
None
Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Council Meeting Agenda
Tuesday, April 28, 2009
Page 3 of 5
XIII READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5128-09 BEING A BY-LAW to amend Zoning pg. 62
By-law No. 2213-78, as amended
(32 Wellington Street East)
(Related to Report PL09-037)
5130-09 BEING A BY-LAW to amend Zoning pg. 66
By-law No. 2213-78, as amended
(230 Wellington Street East).
(Related to report PL09 -019)
5137-09 BEING A BY-LAW to confirm actions by pg. 72
Council Resulting from Council Meeting
dated April 28 2009
XIV CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a Closed Session to consider:
• A proposed or pending acquisition or disposition of land for municipal
or local board; and
• Personal matters about an identifiable individual, including municipal or
local board employees.
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, April 28, 2009
Page 4 of 5
AGENDA ITEMS
1. Memorandum from Mayor Phyllis Morris pg. 21
Re: Aurora Mayor's Prayer Breakfast Committee
RECOMMENDED:
THAT the letter dated April 22, 2009 from Mr. R. B. Callow be received for
information; and
THAT the Town of Aurora Council formally recognize and endorse the
proposed Aurora Mayor's Prayer Breakfast Initiative; and further
THAT the Town of Aurora Council consider appointing a Council
representative to serve on the Committee.
2. Special General Committee Meeting Minutes, Tuesday, April 21, 2009 pg. 25
RECOMMENDED:
THAT the minutes of the Special General Committee meeting held on
Tuesday April 21, 2009, be received and the recommendations carried by
the Committee be approved.
3. General Committee Meeting Minutes, Tuesday, April 21, 2009 pg. 29
RECOMMENDED:
THAT the minutes of the General Committee meeting held on Tuesday
April 21, 2009, be received and the recommendations carried by the
Committee be approved.
4. Memorandum from Mr. Don Gordon, General Manager of pg. 42
York Region Transit
Re: Aurora Service Changes
And "My Transit Spring 2009 Newsletter"
RECOMMENDED:
THAT the memorandum from Mr. Don Gordon regarding Aurora service
changes and "My Transit Spring 2009 Newsletter" be received for
information; and
THAT staff be requested to publish the Aurora service changes in the Era
Banner, on the Notice Board and on the Town of Aurora website.
Council Meeting Agenda
Tuesday, April 28, 2009
Page 5 of 5
5. Memorandum from the Councillor Evelina MacEachern pg. 51
Re: Spring Newsletter for the Aurora Community Arboretum
RECOMMENDED:
THAT the Spring Newsletter for the Aurora Community Arboretum be
received for information.
6. Adoption of Recommendations from Closed Session Meeting pg. 57
April 14, 2009
RECOMMENDED:
THAT the recommendations from the Closed Session meeting held on
April 14, 2009 (deferred from April 7, 2009) regarding the following
matters be approved:
1. A personal matter about an identifiable individual, including municipal
or local board employees;
THAT Rebecca Beaton be appointed to fill the vacancy on the
Aurora Public Library Board.
2. Advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; and
3. A proposed or pending acquisition or disposition of land for municipal
or local board.
Council Agenda Council Minutes April 14, 2009 - 1
April 28, 2009
jRortA
®
RESOLUTION FORM
COUNCIL MEETING 09-12 - APRIL 28, 2009 - Adoption of Previous Minutes
Moved By Seconded By
Resolution:
IV ADOPTION OF MINUTES
Council Minutes of April 14, 2009
RECOMMENDED:
THAT the Council minutes of April 14, 2009 be adopted as printed and
circulated.
Proposed Resolution/Amendment (if applicable):
M
DEFEATED _
1 - Page 1 OF 1
Council Agenda
April 28, 2009
Council Minutes April 14, 2009 - 2
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Council Agenda Council Minutes April 14, 2009 - 3
April 28, 2009
AJRORA
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 09-10
Council Chambers
Aurora Town Hall
Tuesday, April 14, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas (arrived at 7:11 p.m.), Gaertner, Gallo,
Granger, MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Serviceslrown Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director of Financial Services/Treasurer, Town
Solicitor and Council/Committee Secretary
Mayor Morris called the meeting to order at 7:04 p.m.
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
InterestAct
APPROVAL OF AGENDA
Moved by Councillor Gallo Seconded by CouncillorMacEachern
THAT the agenda as circulated by the Corporate Services Department,
with the following additions/deletions, be approved:
➢ Withdrawal of Item 1
General Committee Meeting Minutes 09-12, March 10, 2009
(Previously considered at March 24, 2009 Council meeting)
➢ New Item 13 - General Committee Meeting Minutes 09-13
April 7, 2009
➢ New Item 14 - FS09-018 —Execution of Funding Agreement —
Building Canada Fund
➢ By-law 5131-09 — Being a by-law to authorize the execution of a
Contribution Agreement with the Province of
Ontario under the Building Canada Fund —
Communities Component for infrastructure
Funding
➢ New Item 15 - Correspondence from Aurora Resident
Re: Hospital Taxes
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Council Agenda
April 28, 2009
Council Minutes April 14, 2009 - 4
Minutes of Council Meeting No. 09-10
Tuesday, April 14, 2009
Page 2 of 12
➢ New Item 16 — Extract from Heritage Advisory Committee
Meeting
Re: Request for Demolition PermitiDelist Property
3 Ross Street, Commport Communications International
➢ New Item 17 — Correspondence from Tania and Eric Edwards
Re: Pinnacle Trail Safety Study
CARRIED
❑I OPEN FORUM
Lois Brown, MP for Newmarket -Aurora, presented a cheque to Mayor Phyllis
Morris in the amount of $1,305,152.00 reflecting the amount of the gas tax fund
transfer allocated to Aurora.
IV ADOPTION OF MINUTES
Council Minutes of March 24, 2009, Meeting Number 09-07
Special Council - Public Planning Minutes of March 25, 2009,
Meeting Number 09-08
Special Council Minutes of April 7, 2009, Meeting Number 09-09
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the Council minutes of. March 24, 2009, meeting number 09-07, the
Special Council - Public Planning minutes of March 25, 2009, meeting
number 09-08 and the Special Council minutes of April 7, 2009, meeting
number 09-09 be adopted as printed and circulated.
CARRIED
V PRESENTATIONS
None
VI PUBLIC SERVICE ANNOUNCEMENTS
Councillor MacEachern advised of a workshop being held regarding Sheppard's
Bush, on Sunday, April 19, 2009 from 1:00 p.m. — 3:00 p.m., to review the
Sheppard's Bush Conservation Area Management Plan for future issues.
Councillor MacEachern also advised that the draft Management Plan is available
on the Lake Simcoe Region Conservation Authority websile, and that she is
participating on the steering committee.
Councillor Gaertner advised that York Link Directory, which is available in hard
copy at the library, at www.york.ca, or by calling 1-877-464-9675; ext 2151, is a
useful tool for residents, listing over 700 community service providers.
Councillor McRoberts advised that the Hartwell Challenge is being held on April
26, 2009, beginning at the Aurora Community Centre and that proceeds will go to
the Southlake Regional Cancer Centre, Councillor McRoberts indicated that
further information may be obtained at www.hartwelichallenge.com.
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Council Agenda
April 28, 2009
Minutes of Council Meeting No. 09-10
Tuesday, April 14, 2009
Page 3 of 12
Council Minutes April 14, 2009 - 5
Councillor Wilson advised that the Globe and Mail recently distributed Doors
Open Ontario 2009 magazine and that Aurora was featured on the second page
of the publication, outlining the August 151b tour in Aurora.
Mayor Morris advised that there will be opportunities for public delegations
regarding the future of Wells Street Public School as follows: April 30, June 15,
July 6 and September 14. The location of all meetings, except June 15 which is
yet to be determined, will take place at the York Region District School Board
offices on Wellington Street West. Mayor Morris advised that a decision will be
made on September 24, 2009.
Mayor Morris advised that a performance of Words in Music will take place to
benefit the Aurora Writer's Group on Saturday, May 9, 2009 at 7:30 p.m. at
Trinity Anglican Church, and that tickets are available at R&R Revisited, 95
Edward Street for $12.00 each.
Mayor Morris congratulated Coach Kim Watson and the Senior Volleyball Team
at Aurora High School who have won the Ontario Federation of School Athletic
Association's championship. The team won the gold and it is the first time since
1964 that York Region can boast of having the best volleyball team in Ontario.
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3(9), 4, 5, 6, 8, 10, 13 and 15 were Identified for discussion.
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. General Committee Meeting Minutes, 09-12, March 10, 2009
Withdrawn from agenda
2. TSAC09-03 — Traffic Safety Advisory Committee Meeting
March 11, 2009
(Deferred from April7, 2009 General Committee)
THAT the Traffic Safety Advisory Committee Meeting minutes from the
March 11, 2009 meeting be received and the recommendations contained
therein be approved.
PW09.011 — Award of Tender PW2009-03 — For Remedial Works to Reduce
Extraneous Flows in the Wastewater Collection System
(Deferred from April7, 2009 General Committee)
THAT Tender PW2009.03 — For Remedial Works to Reduce Extraneous
Flows in the Wastewater Collection System, be awarded to Fer-Pal
Construction Ltd. at Its tendered price of $502,227.50 (exclusive of GST);
and
THAT Council authorize the Mayor and Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder.
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Council Agenda Council Minutes April 14, 2009 - 6
April 28, 2009
Minutes of Council Meeting No. 09-10
Tuesday, April 14, 2009
Page 4 of 12
9. FS09-013 — 2008 Water/Wastewater Surplus/DeficitReport
(Deferred from April 7, 2009 General Committee)
THAT report F509-013 be received; and
THAT the 2008 Storm Sewer Fund deficit of $23,412 be taken from the
Storm Sewer Reserve Fund, and
THAT the 2008 Wastewater Fund surplus of $22,142 be transferred to the
WaterNVastewater Reserve Fund; and
THAT the 2008 Water Fund deficit of $553,136 be budgeted for in 2009
and that the Contribution to the WatenWastewater Reserve be reduced by
a similar amount; and
THAT the 2008 Ballymore Sewage Pumping Station surplus of $1,170.00
be transferred to the Ballymore Sewage Pumping Station Reserve Fund;
and
THAT the 2008 Bayview/Vandorf Sewage Pumping Station deficit of
$3,003.00 be budgeted for in 2009. and
THAT the 2008 Brentwood Sewage Pumping Station deficit of $500.00 be
budgeted for in 2009.
11. Adoption of Recommendations from Closed Session Meeting
March 24, 2009
(Deferred from April 7, 2009 General Committee)
THAT the recommendation from the Closed Session meeting held on
March 24, 2009 regarding the following matters be approved:
1. A Personal Matter about an Identifiable Individual, including Municipal
or local board employees; and
2. Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; and
3. A Personal Matter about an Identifiable Individual, including Municipal
or Local Board Employees; Recruitment for Interim Treasurer
Adoption of Recommendations from Closed Session Meeting April 7, 2009
THAT the recommendation from the Closed Session meeting held on April
7, 2009 regarding the following matter be approved:
1. A proposed or pending acquisition or disposition of land for
municipal or local board
Please Note:
The following 3 items were deferred to the Closed Session meeting April 14,
2009:
1. Personal matter about an identifiable individual, including municipal
or local board employees; and
2. Advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; and
3. A proposed or pending acquisition or disposition of land for
municipal or local board.
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Council Agenda
April 28, 2009
Council Minutes April 14, 2009 - 7
Minutes of Council Meeting No. 09-10
Tuesday, April 14, 2009
Page 6 of 12
12. Extract from General Committee Meeting 09-13, April 7, 2009
(21) CS09.003 — Farmers' Market and Artisans' Fair By-law
THAT the proposed new Farmers' Market and Artisans' Fair By-law 5125-
09 be adopted.
14. FS09.018 — Execution of Funding Agreement - Building Canada Fund
(Added Item)
THAT by-law 6131-09 be approved to authorize the Mayor and Clerk to
execute the Contribution Agreement with the Province of Ontario in
connection with the Building Canada Fund — Communities Component
infrastructure grant program.
16. Extract from Heritage Advisory Committee Meeting
Re: Request for Demolition PermitlDelist Property
3 Ross Street, Commport Communications International
(Added Item)
THAT Council approve the application to demolish and delist the
structures located at 3 Ross Street.
17. Correspondence from Tania and Eric Edwards
Re: Pinnacle Trail Safety Study
(Added Item)
THAT the correspondence be received for information.
CARRIED
IX DELEGATIONS
a) Mr. Bill Fisch, Chairman and Chief Executive Officer for
the Regional Municipality of York
Re: Hospital Funding Capital Projects
Mr. Bill Fisch addressed Council to provide an overview of the history pertaining
to hospital funding. Mr. Fisch indicated that $12 million is being held back for this
purpose and he confirmed that the use of tax dollars to help fund hospitals is not
a new concept, but rather has been taking place for many years. Although
hospital funding does not presently come from development charges, Mr. Fisch
did advise that this would be appropriate and hopes that this could be the case in
the future.
Moved by Councillor Wilson Seconded by Councillor Granger
THAT the comments of the delegate be received for information and
referred to item 13 (24) and item 15.
CARRIED
Moved by Councillor MacEachwu Seconded by Councillor Granger
THAT item 13 (24) and item 15 be brought forward.
CARRIED
Council Agenda
April 28, 2009
Council Minutes April 14, 2009 - 8
Minutes of Council Meeting No. 09.10
Tuesday, April 14, 2009
Page 6 of 12
13. General Committee Meeting Minutes Report 09-13, April 7, 2009
(Added Item)
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO 09-13 TUESDAY, APRIL 7 2009
(24) Memorandum from Mayor Phyllis Morris
Re: York Region Hospital Capital Funding
is.
X
3.
(9)
and
Correspondence from a Resident
Re: Hospital Taxes
(Added Item)
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT, in order to improve timely and local access to hospital care in
Aurora and across high growth communities in Ontario, the Town of
Aurora asks that the Government of Ontario:
1. Speed up Implementation of hospital growth funding commitment,
ensuring that $100 million in growth funding is targeted to high
growth hospitals and provide growth funding for social services;
and
2. Quickly implement "Health Based Allocation Model" (HBAM), i.e.
population -needs -based -funding for provincial health care funding
and develop a population -needs -based -funding formula for social
services; and
3. - Develop a health care and social services growth plan for Ontario
to complement "Places to Grow"; and _
THAT this resolution be forwarded to the Premier of Ontario, the Minister
of Health and Long -Term Care, the Minister of Finance, the MPP for
Newmarket -Aurora, York Region Chair and CEO, the Town of Newmarket,
High Growth Communities Mayors and Chairs, and the Central LHIN.
CARRIED
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
LSAC09-03 — Leisure Services Advisory Committee Meeting
March 23, 2009
(Deferred from April7, 2009 General Committee)
Trails Sub -Committee Minutes, Meeting No. 09.01, February 13, 2009
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT consideration be given to retain a permanent right-of-way
through the Jack Woods property; and
2. THAT any recommendations from the Trails Sub -Committee that are
amended or re-evaluated be referred back to the Trails Sub -
Committee for their consideration.
CARRIED
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Council Agenda
April 28, 2009
Council Minutes April 14, 2009 - 9
Minutes of Council Meeting No. 09-10
Tuesday, April 14, 2009
Page 7 of 12
(10) Trails Sub -Committee Minutes, Meeting No. 09-02, February 26, 2009
Moved by Councillor MacEachern Seconded by Councillor Granger
1. (a) THAT Mr. Tree, Manager of Parks outline to the Trails Sub -
Committee the process used by the Town for Capital Project
funding approval; and
THAT the Legal Department provide an up -date to the Trails Sub -
Committee and Council on the status of land dedications for
recreational purposes by the Magna Group of land owners as a
result of development applications under the Official Plan and any
related OMB decisions.
CARRIED
Moved by Councillor Wilson Seconded by Councillor McRoberts
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the March 23, 2009 meeting be received and the
recommendatlons contained therein be approved.
CARRIED
4. Memorandum from the By-law Services Manager
Re: LS09-004 — Domestic Pets in Municipal Facilities By-law
(Deferred from March 10, 2009 General Committee)
(Deferred from April 7, 2009 General Committee)
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council receive the correspondence from Cyndy Skillins, P.A.C.T.
and Ian Miller, Chairman York Region Board of Directors for St. John
Ambulance, and refer these to By-law Services; and
THAT Council authorize Leisure Services and By-law Services staff to
draft a by-law restricting the access of domestic animals in municipal
facilities, with the exception of service dogs assisting people with a
disability or impairment.
CARRIED
5. LS09.015 — Fencing of Town -Owned Soccer Fields Adjacent to Schools
(Deferred from April 7, 2009 General Committee)
Moved by Councillor Wilson
Seconded by Councillor Buck
THAT report LS09-015 — Fencing of Town -Owned Soccer Fields
Adjacent to Schools be referred back to staff to present alternate
options.
CARRIED
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Council Agenda
April 283, 2009
Council Minutes April 14, 2009 - 10
Minutes of Council Meeting No. 09-10
Tuesday, April 14, 2009
Page 8 of 12
G. LS09-016 — Green Power Procurement 2009
(Deferred from April7, 2009 General Committee)
Moved by Councillor Gaertner Seconded by Councillor Gallo
THAT staff provide a memorandum to Council outlining the power
usage in Town Hall during 2008.
CARRIED
8. PW09-019 — Assumption of Three Street Lights to Service Residents of the
Mosaics Community
(Deferred from April7, 2009 General Committee)
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT Council authorize the Mayor and Town Clerk to execute the
agreement between the Town of Aurora, the Canadian Tire Corporation
and the York Region Condominium Corporation No. 920 to assume three
(3) street lights to service residents of the Mosaics Community. -
On a recorded vote the resolution was CARRIED.
YEAS: 6 NAYS: 3 -
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern, Wilson and
Mayor Morris
VOTING NAYS; Councillors Buck, Collins-Mrakas and McRoberts
10. Memorandum from the Director of Leisure Services
Re: Town of Aurora Services Provided to Minor Sports Organizations
(Deferred from April7, 2009 General Committee)
Moved by Councillor Gaertner Seconded by Councillor Collins-Mrakas
THAT the memorandum regarding Town of Aurora Services provided to
Minor Sports Organizations be received for information; and
THAT the membership numbers for the minor sports organizations be
provided to Council.
CARRIED
13. General Committee Meeting Minutes Report 09-13, April 7, 2009
(Added Item)
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 09-13 TUESDAY APRIL 7 2009
111 ADOPTION OF PREVIOUS MINUTES
Special General Committee Budget Meeting Minutes 09-10
Monday, March 2, 2009
(2) Correspondence from Councillor Granger
Re: The Farmers' Market
10-
Council Agenda
April 28, 2009
Minutes of Council Meeting No. 09.10
Tuesday, April 14, 2009
Page 9of12
Moved by Councillor MacEachern
Council Minutes April 14, 2009 - 11
Seconded by Councillor Gaertner
THAT Council approve the booking of the Town Park band -shell for eleven
special events to be scheduled by the Farmers' Market; and
THAT the related fees be waived.
CARRIED
On a recorded vote the resolution was CARRIED.
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Mayor Morris called a recess at 9:27 p.m.
Mayor Morris resumed the meeting at 9:32 p.m.
(8) LS09-012 — Proposed Stewart Burnett Park Senior Baseball Facility
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT report LS09-012 - Proposed Stewart Burnett Park Senior Baseball
Facility be received for information and referred to the Chief Administrative
Officer to provide a brief summary of the report to address and resolve this
matter and to enable Council to deliberate on this matter appropriately;
and
THAT the summary address the following matters
• What would be the pros and cons of not building the ball diamond
facility and how would this relate to the Development Charges,
• Schematic breakdown or list of potential facilities that could be built on
that land,
• Operating costs and revenues,
• Communicate with the Aurora Minor Ball Association to determine
what parts of the capital project they could do without, and what they
are willing to do, with respect to operations, to keep the costs down,
• What is the impact on the Development Charges By-law if the ball
diamond is not built in 2009, in the form of an estimated dollar amount,
• What would be the Development Charges By-law reserve account
balance if the proposed $1.7 million project were to proceed.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
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Council Agenda
April 28, 2009
Minutes of Council Meeting No. 09-10
Tuesday, April 14, 2009
Page 10 of 12
Council Minutes April 14, 2009 - 12
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the summary address the following matter:
THAT comments from the Master Recreation Plan consultant
regarding the ball diamond, be included.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the summary address the following matter:
Substantiation of costs associated with and necessity for the
earthworks to be done on the subject lands at this time, and outline
the pros and cons of completing the earthworks on the entire site
at this time.
CARRIED
Moved byCouncillor MacEachern Seconded by Councillor Granger
THAT the summary address the following matter:
The total land acreage of the lands, which is to include the Magna
lands, that were to be transferred to the Town as part of the
Ontario Municipal Board settlement of 2003. -
CARRIED
Movedby Councillor MacEachern Seconded by Councillor Gaertner
THAT the summary address the following matters:
• THAT parking consideration be addressed.
CARRIED
The main motion was CARRIED AS AMENDED.
Moved byCouncillor MacEachern Seconded by Councillor Gallo
THAT the balance of the report of the General Committee Meeting No. 09-
13 be received and the recommendations carried by the Committee be
approved.
CARRIED
XI REGIONAL REPORT
York Region Council Highlights - March 26, 2009
Mayor's Report
Moved by Councillor Wilson Seconded by Councillor Granger
THAT the York Region Council Highlights — March 26, 2009, Mayor's
Report be received for information.
CARRIED
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Council Agenda
April 28, 2009
Minutes of Council Meeting No. 09-10
Tuesday, April 14, 2009
Page 11 of 12
Council Minutes April 14, 2009 - 13
XII NEW,BUSINESS/GENERAL INFORMATION —COUNCILLORS
Councillor Gaertner thanked the Director of Public Works for the very beneficial
collaborative effort regarding the review of the Waste Diversion Act and Blue Box
Recycling Program.
Councillor MacEachern provided Notice of Motion regarding the Procedural By-
law for the Committee of Adjustment.
Mayor Morris requested an update on the Nokiidaa Trail to which the Director of
Leisure Services responded that the connection to Newmarket was recently
secured and that staff will be meeting with the residents of Hadley Grange on
Monday, April 20, 2009 at 11:00 a.m. in order to hear any concerns. As well, the
Mayor advised that a public meeting will be held on Tuesday, April 28, 2009 from
6:00 p.m. — 8:00 p.m. in the Holland Room. The Mayor requested that staff add
the word "proposed" to the sign which is located on St. John's Sideroad, so that
the sign reads, "Proposed Future Connection."
Councillor Nilson invited the public to attend the Open House on Monday, April
20, 20D9 from 6:00 p.m. — 8:00 p.m. at Town Hall, pertaining to the outdoor
burning bylaw.
Mayor Morris bid farewell to Mr. John Gutteridge, Director of Financial
Services/Treasurer and wished him well in his retirement.
Mayor Morris welcomed Mr. Dan Elliott as the new Director of Financial
Services/Treasurer.
Xlll READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5124-09 BEING A BY-LAW to amend Municipal Water-
works Distribution By-law 3305-91, as
amended
(Related to report FS09-015 - GC April 7,
2009)
5125-09 BEING A BY-LAW to provide for establishing,
maintaining, operating and regulating the
Aurora Farmers' Market and Artisans' Fair
(Related to report CS09-003 - GC April 7,
2009)
5127-09 BEING A BY-LAW to appoint a Treasurer
(Mr. Daniel Elliott)
5131-09 BEING A BY-LAW to authorize the execution
of a Contribution Agreement with the Province
of Ontario under the Building Canada Fund —
Communities Component for infrastructure
funding
(Added item)
5132-09 BEING A BY-LAW to confirm actions by
Council Resulting from Council Meeting 09-10
on April 14, 2009
CARRIED
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Council Agenda Council Minutes April 14, 2009 - 14
April 28, 2009
Minutes of Council Meeting No. 09-10
Tuesday, April 14, 2009
Page 12 of 12
XIV CLOSED SESSION AGENDA
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Council resolve into a Closed Session to consider:
(Deferred from the April 7, 2009 General Committee meeting)
personal matters about an identifiable individual, including municipal
or local board employees; and
advice that is subject to solicitor -client privilege, including
communications necessaryforthat purpose; and
i
a proposed or pending acquisition of land for Municipal or Local
Board
CARRIED
XV ADJOURNMENT
Moved by Councillor Granger
THAT the meeting be adjourned at 10:15 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR LUOILLE KING, TOWN
Council Agenda Presentaion - 1
April 28, 2009
�.ar.
AUR�QRA
YowS-e4,,yoorGcou nwsy RESOLUTION FORM
COUNCIL MEETING 09-12 - APRIL 28, 2009 - PRESENTATION
Moved By
Resolution:
V PRESENTATIONS
Seconded By
2009 York Region "Eat Smart!" Awards
Mayor Phyllis Morris will be presenting the awards with the assistance of Donna
Poon, Senior Public Health Inspector, Community and Health Services
Department/Chair of the Eat Smart Committee, and Kim Adeney, Health Educator,
Community and Health Services Department.
RECOMMENDED:
THAT presentation from the Region of York regarding the "Eat Smart Awards"
be received for information.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
- 15-
Page 1 OF 1
Council Agenda
April 285 2009
Presentaion - 2
-16-
Council Agenda
April 28, 2009
Presentation - 3
M
Y �eemn
March 9, 2009
Ms. Phyllis M. Morris
Mayor
Town of Aurora
Box 1000, 1 Municipal Drive
Aurora, ON L4G 6,11
Dear Mayor Morris,
CU�IVE.:D
MAR 10 2oo9
F"YC�'t"S OFFICE
The 2009 York Region Eat Smart! Award recognizes York Region food establishments that
have met exceptional standards set in the areas of food safety, healthy food choices and smoke -
free environments. We are pleased to announce that 110 York Region food premises have.
earned this important recognition this year. The winners for the Town of Aurora are as follows:
1. Brown's Fine Foods at St. Andrew's College
2, Chinook
3. Jonathan's Mediterranean & More
4. Moon Garden
5. Oakland Hall Inn
Similar to past years, we could arrange for the award ceremony to take place during a regular
meeting of your Council for the winners from your municipality. I am seeking your assistance to
schedule the 2009 York Region Eat Smart! Awards for an upcoming meeting. The preferred
timeline is late March through April. The ceremony will last approximately ten minutes and is
ideally placed first on the agenda, to allow winners to return to their food establishments. A
daytime option is also appreciated by the winners, if that is available.
All aspects of the ceremony will be coordinated by Community and Health Services Department
staff, including invitations to recipients, a media release, Mayor's remarks, official photographs,
award set-up, greeting and organizing recipients prior to the ceremony.
Please confirm the following by March 16, 2009, by e-mail to Iina.bioioniQvork.ca
• Date and time of Council Meeting
• Contact name that Community and Health Services Department staff can work with
to finalize details, forward remarks, etc.
To be awarded an Eat Smart Award is a significant achievement. Thank you, once again, for
working with us to celebrate this year's winners within their home communities.
Sinc FPy,
a Bigio u�. A�pp
Dire for of Gov ment Relations and r•IrU� 1 2 2009
EA to the Chai an and CEO
Services -
The Regional Municipality of York, 17250 Yonge Street, Newmarket, Ontario L3Y 6Z1
Tel: 905-895-1231, ' '5, Fax: 905-895-0847
Int - 17 - 'k.ca .
Council Agenda
April 28, 2009
Delegation (a) - 1
--t-jR,o
yoar,Yeiacgood,156" palsy RESOLUTION FORM
COUNCIL MEETING 09-12 - APRIL 28, 2009 - Delegation (a)
Moved By Seconded By
Resolution:
1X DELEGATIONS
a) Mr. R.B Callow, Chair of the Aurora Mayor's Prayer Breakfast Committee
Re: Item 1 - Memorandum from Mayor Phyllis Morris
Re: Aurora Mayor's Prayer Breakfast Committee
RECOMMENDED:
THAT comments of the delegate be received for information and referred to
item 1.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
�$ _ Page 1 OF 1
Council Agenda
April 28, 2009
Delegation (a) - 2
Council Agenda Delegation (a) - 3
April 28, 2009
Corporate Services
_ Town Clerk
- -
AURORA
- 905-727-3123
info@e-aurora.ca
,Yvct%re<ihfjoOt.�GoLH�?e+,72f -
Town of Aurora
1 Municipal Drive,
-Box 1000. Aurora. ON L4G 6J1
BRIEF STATEMENT OF ISSUE O.R'PURPOSE OF DEPUTATION
Personal information on this form is collected under the legaf-authority of -the Municipal, Act, as amended. The information 1s
collected and maintained for the purpose of creating a record that is available to the goners/ public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should bedirectedto
the
Town Clerk, Town of Aurora 1 Municipal Drive Box 1000 Aurora, ON L4G 6,11 Telephone 905 727-3123.
- 20 -
Council Agenda
April 28, 2009
Auu.oizA
yoa!re r w y0006 Cowpiwy
ITEM#
RESOLUTION FORM
COUNCIL MEETING 09-12 - APRIL 28, 2009 - ITEM # 1
Moved By Seconded By
Resolution:
1. Memorandum from Mayor Phyllis Morris
Re: Aurora Mayor's Prayer Breakfast Committee
RECOMMENDED:
THAT the letter dated April 22, 2009 from Mr. Callow be received for
information; and
THAT the Town of Aurora Council formally recognize and endorse the
proposed Aurora Mayor's Prayer Breakfast Initiative; and further
THAT the Town of Aurora Council consider appointing a Council
representative to serve on the Committee.
Proposed Resolution/Amendment (if applicable):
CARRIED _
DEFEATED
21 _ Page 1 OF 1
Council Agenda
April 28, 2009
ITEM
-22-
Council Agenda,,,,
April 28, � U
RoizA
yew're iro yaod co�ttE,rury
ITEM # 1- 3
MEMORANDUM office of the Mayor
Date: April 28, 2009
To: Members of Council
CC: Neil Garbe, Chief Administrative Officer
From: Mayor Phyllis Morris
Re: Aurora Mayor's Prayer Breakfast Committee
Please see the attached letter from Mr. Bob Callow regarding the proposed Aurora
Mayor's Prayer Breakfast Committee/Event.
Recommendation
That the letter dated April 22, 2009 from Mr. Callow be received for informationand that
the Town of Aurora Cbuncil. formally recognize and endorse the proposed Aurora
Mayor's Prayer Breakfast Initiative, and further that the Town of Aurora Council consider
appointing a Council representative to serve on the Committee..
Sincerely,
Mayor Phyllis. Morris
Council Agenda ITEM #
April 28, 2009
Aurora Mayor's Prayer Breakfast
Committee
66 Owls. foot Crescent
Aurora, Ontario
TAG 5Z8
April 22, 2009
Mayor Phyllis Morris
Town of Aurora
1 Municipal Drive, Box 1000
Aurora ON
L4G 6J2
Dear Mayor Morris:
RE: AURORA MAYOR'S PRAYER BREAKFAST COMMITTEE
The Aurora Mayor's Prayer Breakfast Committee asks you to honour Aurora and the Christian
Community by agreeing to lead this initiative. The self financed breakfast is a Christian
Celebration of Prayerfor the Community Leaders serving Aurora and surrounding municipalities.
We are respectfully requesting Town Council to formally recognize and endorse the prayer
breakfast initiative and to also consider having a Council representative serve on the Committee.
This type of event has been highly successful in Markham, Richmond Hill and Whitchurch-
Stouffville by bringing together hundreds of community members to recognize, honour and pray
for all community leaders, from elected Politicians,. to departments like Police, Fire, and Schools.
The Aurora Mayor's Prayer Breakfast Committee believes it will be similarly successful here.
There are already a number of volunteers who are willing to put together such an event, which
will be held on Tuesday, October 20, 2009, from 7:30 am to 9:30 am at Dinardo's Banquet Hall.
At a time of great economic uncertainty and all the personal tragedies that they may bring to our
community, it is even more important than ever that we need inspiring leadership at every level of
our community. This event will recognize and pray for our Leaders and the wisdom, judgment
and decisions that they will make, which will carry us forward.
We would appreciate your favourable response to this event.
Yours truly,
R. B. Callow
Chair
24 -
Council Agenda ITEM # 2 -
April 28, 2009
P4
_
lle_
1 uRy
. yowru i� good, coffvi T RESOLUTION FORM
Moved By
Resolution:
COUNCIL MEETING 09-12 - APRIL 28, 2009 -ITEM # 2
Seconded By
2. Special General Committee Meeting Minutes, Tuesday, April 21, 2009
RECOMMENDED:
THAT the minutes of the Special General Committee meeting held on Tuesday
April 21, 2009, be received and the recommendations carried by the
Committee be approved.
Proposed Resolution/Amendment (if applicabto):
CARRIED
DEFEATED
-25-
Page 1 OF 1
Council Agenda
April 28, 2009
ITEM
-26-
Council Agenda
April 28, 2009
ITEM
AuR-oRA
TOWN OF A URORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 09-14
ATTENDANCE
COMMITTEE MEMBERS
MEMBERS ABSENT
OTHER ATTENDEES
Council Chambers
Aurora Town Hall
Tuesday, April 21, 2009
Mayor Morris in the Chair; Councillors Buck (arrived at
6:14 p.m.), Collins-Mrakas, Gaertner, Gallo, Granger
(arrived at 6:12 p.m.), MacEachern, McRoberts and
Wilson
None
Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Town Solicitor and Council/
Committee Secretary,
Mayor Morris called the meeting to order at 6:06 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
If APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
III MATTER FOR DISCUSSION
1. Presentation by Mr. David Nitkin, Integrity Commissioner
Re: Office of the Integrity Commissioner
Mr. David Nitkin, who has been appointed as the Town of Aurora's Integrity
Commissioner, addressed General Committee to provide an overview of the
operation of the Office of the Integrity Commissioner for Council's approval.
General Committee recommends:
THAT the Integrity Commissioner may impose, as well as recommend
sanctions; and
THAT the Integrity Commissioner may review the actions of Councillors
only, not members of advisory committees.
CARRIED
- 2% -
Council Agenda
April 28, 2009
ITEM # 2-a
Special General Committee Minutes
Tuesday, April 21, 2009
Page 2 of 2
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 7:21 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-14 IS
SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, APRIL 24. 2009.
-28-
Council Agenda ITEM # 3 - 1
April 28, 2009
Aui;t®RA
y°wYeu°s°°d� RESOLUTION FORM
COUNCIL MEETING 09-12 - APRIL 28, 2009 -ITEM # 3
Moved By Seconded By
Resolution:
3. General Committee Meeting Minutes, Tuesday, April 21, 2009
RECOMMENDED:
THAT the minutes of the General Committee meeting held on Tuesday April
21, 2009, be received and the recommendations carried by the Committee be
approved.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED _
T.IC93 CoundlSmnEing Commlllee AgendaMoundl&Public PlanningMOMgmd.slFeco-meryl . sl-ee1s19 ryE50LUTION 09-0R CDUNCIL.tloc Page 1 OF 1
Council Agenda
April 28, 2009
STEM
-30-
Council Agenda
April 28, 2009
ITEM # T3
1____Miz
AuRpRA
TOWN OFAURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-15
Council Chambers
Aurora Town Hall
Tuesday, April 21, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Councillors
Buck (left at 11:01 p.m.), Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Councillor Collins-Mrakas called the meeting to order at 7:26 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in Delegation (b) pertaining to artificial turf
fees, by virtue of his employment with the York Region District School Board and that
the delegates represent several schools, and did not take part in, or vote on any
questions in this regard or attempt in any way to influence the voting on such questions.
Councillor Collins-Mrakas declared an interest in item 14 — LS09-017 — Property Use
Agreement, in that a relative is an employee, and did not take part in, or vote on any
questions in this regard or attempt in any way to influence the voting on such questions.
APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved: ,
Additional Speaker for Delegation (b)
Mr. Gary Eustace, Vice Principal
Cardinal Carter Catholic Secondary School
Re: Field Fees
New Delegation (d) — Ms Angela Sciberras, Sciberras Consulting
Re: Item 6 - PL09-019 — Zoning By-law Amendment and
Site Plan Application
1769123 Ontario Inc. (Goland Developments)
230 Wellington Street East
-31-
Council Agenda ITEM
April 28, 2009
General Committee Minutes No. 09.15
Tuesday, April 21, 2009
Page 2 of 11
➢ Supplemental Information for Item 6—
PL09-019 — Zoning By-law Amendment and Site Plan Application
1769123 Ontario Inc. (Goland Developments)
Part Lots 3 to 11, Part of Reserve, Centre Street,
Park Street, Plan 231
230 Wellington Street East
Files D14-05-08 and D11-11-08
➢ New Delegation (a) — Sergeant Mark Altermann
York Regional Police
Re: Graffiti Clean -Up Day — May 29, 2009
➢ New Delegation (f) — Mr. Neil Burton, Financial Officer
Aurora Tigers Jr. 'A' Hockey Club
Re: Rink Board Advertising
➢ Supplemental Information for Item 8—
PL09-041 —Application for Site Plan Approval (Revised)
Rice Commercial Group
15320 Bayview Avenue
File D11-03-07
CARRIED
111 ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes - April 7, 2009
General Committee recommends:
THAT the General Committee Meeting minutes of April 7, 2009 be
adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(5), 2, 4, 6, 8, 10, 14, 15 and 17 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
3. HAC09-03 — Heritage Advisory Committee Meeting Minutes
April 13, 2009
THAT the Heritage Advisory Committee Meeting minutes from the April
13, 2009 meeting be received and the recommendations contained therein
be approved.
-32-
ITEM
Council Agenda
April 28, 2009
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 3 of 11
5. PL09-014—Zoning By-law Amendment Application
Farshid Ameryoun
118 Wellington Street East
Lot 2, Registered Plan 107
File D14-19-08
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-19-08 scheduled for a Public Planning
Meeting to be held on May 27, 2009.
PL09-037 — Applications to Amend the Zoning By-law and for
Site Plan Approval
Aurora Wellness Centre (Sormeh Beauty Spa & Inn)
32 and 34 Wellington. Street East and 33 Centre Street
Files D14.11.08, D11.09-06 and D11-05-09
THAT Implementing Zoning By-law 5128-09 be enacted to rezone 32
Wellington Street from "Central Commercial (C2) Zone" to "Central
Commercial (C2-17) Exception Zone" to permit overnight
accommodations, reduced parking and technical amendments to the
development standards of the C2 zone category; and
THAT, subject to any issues or comments raised by Council, Site Plan
Applications D11-09-06 and D11-05-09 be approved; and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement; and,
THAT Council repeal Official Plan Amendment 46.
9. PW09-020 — Offer to Grant Temporary Easements — Region of York
Police Investigative Services and Support Facility
Parts 1, 2, 3, and 4, Plan 65R-31551
THAT Council authorize the Mayor and Town Clerk to execute the Offer to
Grant Temporary Easements to the Region of York for the construction of
a temporary turning circle on a portion of the Town's adjoining lands
(15059 Leslie Street) at the south limit of Goulding Avenue as part of the
Region's Site Plan to construct a York Regional Police Investigative
Services and Support Facility.
11. PW09-022 — Implement Inflow and Infiltration Reduction Program
as Funded through the Building Canada Grant
THAT the Purchasing Policy be waived and that Council approve the
direct sourcing to retain AECOM for an upset limit of $100,000 per year for
a three year period starting May 1, 2009 and ending December 31, 2011.
12. PW09-024 — Award of Tender PW2009-01 — Reconstruction of
Richardson Drive, Lee Gate., Patrick Drive, Hutchinson
Road and Webster Road
THAT Tender PW2009-01 — Reconstruction of Richardson Drive, Lee
Gate, Patrick Drive, Hutchinson Road and Webster Road be awarded to
Wyndale Paving Company Ltd. at its tendered price of $2,124,028.92,
excluding G.S.T; and
-33-
Council Agenda ITEM # 3-6
April 28, 2009
General Committee Minutes No. 09-16
Tuesday, April 21, 2009
Page 4 of 11
THAT Council hereby acknowledges the financial contributions to this
infrastructure renewal project from the Federal and Provincial
Governments; and
THAT the Purchasing Policy be waived and that a sole source contract of
$160,000 plus G.S.T. be approved to retain PowerStream for the purpose
of relocating existing hydro poles; and
THAT Council authorize the Mayor and Town Clerk to execute the
attached Form of Agreement between the Town of Aurora and Wyndale
Paving Company Ltd. for the reconstruction of Richardson Drive, Lee
Gate, Patrick Drive, Hutchinson Road and Webster Road.
13. PWD9-025 — Update on Recycling Services in Public Spaces
THAT there be no further consideration for recycling in public parks until
the Region of York's Pilot Studies are completed in 2009.
16. LS09.023 —Selection of the Aurora Rotary Club for the
Management of all Town Event Beer Gardens for 2009
THAT Council approve the selection of the Aurora Rotary Club for the
management of all Town of Aurora Event Beer Gardens for 2009.
18. Correspondence from Michael Chan, Minister, Ministry of
Citizenship and Immigration
Re: Lincoln M. Alexander Award 2009.
THAT the correspondence regarding the Lincoln M. Alexander Award
2009 be received for information.
CARRIED
VI DELEGATIONS
(a) Ms Susan Dobson, Women's Support Network of
York Region
Re: 2Id Annual "Back to Basics" Walk across York Region
Ms Susan Dobson addressed General Committee to thank the Mayor for
proclaiming May as "Sexual Assault Prevention Month" and to provide an
overview of the Women's Support Network. Ms Dobson advised that the 2nd
Annual "Back to Basics" Walk will be taking place on May 29 and May 30, 2009
in order to raise awareness and that the community can take action by
publicizing the event, participating in the walk and by making a donation.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
-34-
Council Agenda ITEM
April 28, 2009
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 5 of 11
Councillor McRoberts, having previously declared an interest in Delegation (b),
did not take part in the vote called for in regard to the adoption of this item.
(b) Mr. Rob Bladon, Aurora High School,
Mr. Steve Shatz, Director of Sport, York Region Athletic
Association and Mr. Gary Eustace, Vice Principal,
Cardinal Carter Catholic Secondary School
Re: Field Fees
Mr. Rob Bladon, Mr. Steve Shatz and Mr. Gary Eustace addressed General
Committee to request a reduction in the field fees for the artificial turf in
Sheppard's Bush. The delegates advised that they would use the field at various
times from Monday to Friday between the hours of 9:00 a.m. and 5:30 p.m. if the
fees were reduced, as the fees are not, at present, within their budget.
General Committee recommends:
THAT the comments of the delegates be received for information.
CARRIED
General Committee recommends:
THAT the Procedural By-law be waived in order to allow further questions
to be asked.
CARRIED
General Committee recommends:
THAT the matter be referred to the Director of Leisure Services to provide
a report outlining options for Council, after discussions with the delegates,
and report back to Council.
CARRIED
(c) Mr. Jim Higgins, Jacques Whitford Stantec Limited
Re: Upgrade of Dry Stormwater Pond (SW2) into an
Advanced Engineered Stormwater Wetland (ESW) System
Mr. Jim Higgins addressed General Committee to advise that, due to the loading
of stormwater into Lake Simcoe, a demo project is being undertaken by Jacques
Whitford Stantec Limited, in conjunction with Lake Simcoe Region Conservation
Authority, to convert a dry stormwater pond into an advanced engineered
stormwater wetland system. Mr. Higgins indicated that Aurora is taking the lead
in the endeavour, in conjunction with York Region and the Ministry of the
Environment, in an attempt to reduce the loading into Lake Simcoe.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
-35-
Council Agenda ITEM
April 28, 2009
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 6 of 11
(d) Ms Angela Sciberras, Sciberras Consulting Inc.
Re: Item 6 - PL09-019 —Zoning By-law Amendment and Site Plan
Application
1769123 Ontario Inc. (Coland Developments)
Part Lots 3 to 11, Part of Reserve, Centre Street,
Park Street, Plan 231
230 Wellington Street East
Files D14-05-08 and 1311-11-08
Ms Angela Sciberras addressed General Committee to thank Council and staff
for their time and effort in the process of bringing this development to a close.
General Committee recommends:
THAT the comments of the delegate be received for information and that
item 6 be brought forward for discussion.
CARRIED
6. PL09-019 —Zoning By-law Amendment and Site Plan Application
1769123 Ontario Inc. (Coland Developments)
Part Lots 3 to 11, Part of Reserve, Centre Street,
Park Street, Plan 231
230 Wellington Street East
Files D14-05-08 and Dll-11-08
General Committee recommends:
THAT Implementing Zoning By-law 5130-09 be enacted to rezone the
subject lands from 'Rural General (RU) Zone" to "Service Commercial C3-
17 Exception Zone' and 'Restricted Industrial M1-16 Exception Zone" to
permit site specific commercial uses and business and professional
offices; and
THAT Council determine that no further notice is required to be given in
respect of the proposed by-law in accordance with Section 34 (17) of the
Planning Act, related to the applicants request to add a "specialty food
store" as an additional use for the subject lands; and
THAT subject to any issues or comments raised by Council, Site Plan
Application D11-11-08 be approved to permit the construction of three
buildings; and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
Agreement.
CARRIED
(a) Sergeant Mark Altermann, York Regional Police
Re: Graffiti Clean -Up Day — May 29, 2009
Sergeant Mark Altermann, York Regional Police, Community Services Bureau,
Community Mobilization Unit addressed General Committee to request support
from the Town of Aurora for the Graffiti Clean-up Day on May 29, 2009.
Sergeant Altermann requested that the Town of Aurora:
-36-
Council Agenda ITEM #
April 28, 2009
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 7 of 11
➢ continue in the partnership that has been developed with York Region
Police pertaining to graffiti removal;
➢ provide an appropriate location to stage the event, which was at Town
Park last year;
➢ help to co-ordinate volunteers, community members and the actual clean-
up day's events;
➢ co-ordinate its own graffiti removal day, on the same day as the Graffiti
Clean-up Day, for Town property sites;
➢ pursue action from utility companies ;
➢ continue to promote this type of event, internally and within the
community;
➢ provide York Region Police with the left -over supplies from last year for
this year's clean-up.
General Committee recommends:
THAT the Procedural By-law be waived in order to ask further questions.
CARRIED
General Committee recommends:
THAT the Graffiti Clean-up Day, scheduled for May 29, 2009, be
supported by the Town of Aurora; and
THAT staff bring back a report outlining the costs to the Town for
participating in the one -day graffiti clean-up event; and
THAT staff advise whether the grant from the Province was received and,
if so, what the amount was; and
THAT staff report on the results of communications and negotiations that
have taken place with Bell, PowerStream and Rogers regarding clean-up
of tagged utility boxes.
CARRIED
(f) Mr. Neil Burton, Financial Officer, Aurora Tigers Jr. 'A' Hockey Club
Re: Rink Board Advertising
Mr. Neil Burton addressed General Committee to propose that the Aurora Tigers
Jr. 'A' Hockey Club pay a flat rate for rink board advertising, of 20% for cash
received, with no minimum amount, and that this agreement run for a period of
five years.
General Committee recommends:
THAT the comments of the delegate be received for information and
referred to the Director of Leisure Services.
CARRIED
General Committee recommends:
THAT item 8 be brought forward for discussion.
CARRIED
-37-
Council Agenda ITEM # 3 - 10
April 28, 2009
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 8 of 11
8. PL09-041 — Application for Site Plan Approval (Revised)
Rice Commercial Group
15320 Bayview Avenue
File Dll-03.07
General Committee recommends:
THAT, subject to any issues or comments raised by Council, the revised
Site Plan Application D11-03-07 be approved to permit the construction of
a multi -unit commercial development consisting of four buildings totalling
approximately 8,398.61 m2 (90,404.5ft2); and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement between the Town, the owner and the Region of York, to
facilitate the subject proposal, subject to review of the landscaping on
the westerly lot line to be equivalent to the original site plan
approval, agreed to by the residents to the west; and
THAT a report or memo be provided to Council outlining staff
recommendations.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
AAC09-04 — Accessibility Advisory Committee Meeting Minutes
April 1, 2009
(6) Letter from Mayor Phyllis Morris
Sent to Mr. Raman Malhotra of Canadian Tire Petroleum
Re: Full Service Gas Station
General Committee recommends:
WHEREAS the year. 2009 has been proclaimed as the "Year of
Business Initiative" in Aurora, it is hereby recommended:
THAT the Chairperson of the Accessibility Advisory Committee and
the Mayor present a certificate or plaque of recognition at an
upcoming Council meeting to Mr. Raman Malhotra of Canadian Tire
Petroleum to recognize his initiative in changing business practices
to provide full service gas service to customers with special needs at
a time when this service was unavailable in Aurora; and
THAT upon any future revision of the criteria for the Civic Awards,
the Accessibility Advisory Committee be asked to provide input
towards the criteria of any relevant accessibility award.
CARRIED
General Committee recommends:
THAT the balance of the Accessibility Advisory Committee Meeting
minutes from the April 1, 2009 meeting be received and the
recommendations contained therein be approved.
CARRIED
-38-
Council Agenda ITEM # 3 - 11
April 28, 2009
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 9 of 11
2. EAC09-03 — Environmental Advisory Committee Meeting Minutes
April 2, 2009
(12) Extract from Council Meeting, January 20, 2009
Re: Environmental Advisory Committee Minutes, December 4, 2008
General Committee recommends:
THAT the following recommendation be deleted.,
THAT in the future, Council Extracts be provided to the
Environmental Advisory Committee only if the recommendations
have been amended or if further action is required by the
committee; and
THAT the Environmental Advisory Committee Meeting minutes be
received and the recommendations contained therein be approved.
CARRIED
4. ADM09-003 — Arts & Culture Advisory Committee
General Committee recommends;
THAT the Town retire the Arts and Culture Advisory Committee.
CARRIED
General Committee recommends:
THAT the following items be deferred to the next General Committee
meeting to allow time for the Arts and Culture Advisory Committee to
meet on Thursday, April 23, 2009 to discuss, and bring back
comments: -
THAT the Town review the need for an Arts and Culture Advisory
Committee in 2011 to coincide with a new term of Council; and
THAT ongoing staff support for arts and culture, in general, be
considered in the corporate organization review, and
THAT staff provide the information requested by the Arts and Culture
Advisory Committee at the meeting dated February 26, 2009 directly to
the Board of Directors of the Church Street School Cultural Centre; and
THAT the outreach to the Arts and Culture groups in the Town of Aurora
be referred to the Church Street School Cultural Centre for consideration.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:00 p.m.
CARRIED
-39-
Council Agenda ITEM # 3 - 12
April 28, 2009
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 10 of 11
10. PW09-021 — Award of Tender PW2009-24 — Reconstruction of
Sections of Mary and Industry Streets
General Committee recommends:
THAT Tender PW2009-24 — Reconstruction of Mary Street and Industry
Street be awarded to Lakeside Contracting Company Ltd. at its tendered
price of $377,461.85, excluding G.S.T; and
THAT Council authorize the application of $39,585.96 to this project from
the surplus Investing in Ontario Act funding identified under Report PW09-
024; and
THAT Council authorize the Mayor and Town Clerk to execute the
attached Form of Agreement between the Town of Aurora and Lakeside
Contracting Company Ltd., for the reconstruction of Mary Street between
Industrial Parkway South and Industry Street and Industry Street between
Mary Street and Sheppard's Bush Conservation Area property limit.
CARRIED
Councillor Collins-Mrakas, having previously declared an interest in item 14,
relinquished the Chair to Mayor Morris and did not take part in the vote called for in
regard to the adoption of this item. -
14. LS09-017 —Property Use Agreement
General Committee recommends:
THAT Council authorize the Mayor and Town Clerk to execute a Property
Use Agreement between the Town of Aurora and 1207309 Ontario Inc.
(Magna) for the 2009 playing season as required to facilitate the Aurora
Youth Soccer Club's (AYSC) use of the Magna lands.
Councillor Collins-Mrakas resumed the Chair.
15. LS09-018 — 2009 Community Grant Requests
General Committee recommends:
THAT the 2009 grant requests, including community grants, education
awards and a museum grant, totalling $54,110, be approved for
distribution as outlined; and
THAT the grant policy be referred to staff for updating, revision and
improvements.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:05 p.m.
CARRIED
40
Council Agenda ITEM # 3 - 13
April 28, 2009
General Committee Minutes No. 09-15
Tuesday, April 21, 2009
Page 11 of 11
17. Memorandum from the Director of Public Works
Re: Environmental and Sustainability Action Plan Consultation
General Committee recommends:
THAT the memorandum entitled "Environmental and Sustainability Action
Plan Consultation" be received for information.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Mayor Morris advised that the Chief Administrative Officer and the Director of
Corporate Services were not on staff at the time of discussions pertaining to
arranging the Graffiti Clean-up Day, scheduled for May 29, 2009.
The Chief Administrative Officer advised that the Director of Financial Services
will be bringing a report forward to the next Council meeting pertaining to federal
government grants.
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:04 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-15 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, APRIL 28, 2009.
Council Agenda 1 - 9
April 28, 2009
AuRORA
RESOLUTION FORM
COUNCIL, MEETING 09-12 - APRIL 28, 2009 - ITEM # 4
Moved By Seconded By
Resolution:
4. Memorandum from Mr. Don Gordon, York Region Transit
Re: Aurora Service Changes
And "My Transit Spring 2009 Newsletter'
RECOMMENDED:
THAT the memorandum from Mr. Don Gordon regarding Aurora service
changes and "My Transit Spring 2009 Newsletter" be received for information;
and
THAT staff be requested to publish the Aurora service changes in the Era
Banner, on the Notice Board and on the Town of Aurora website.
Proposed Resolution/Amendment (if applicable):
CARRIED _
DEFEATED
- 42 - Page 1 OF 1
Council Agenda
April 28, 2009
ITEM # 1-2
-43-
Council Agendq.,wk
April 28X6
OT A
,youlre iry Good C Wpa.ny
ITEM # 4 3
MEMORANDUM Office of the Mayor
Date: April 28, 2009
To: Members of Council
From: Mayor Phyllis Morris
Re: Memorandum from Don Gordon, General Manager of York Region Transit
Re: Aurora Service Changes
AND
My Transit Spring 2009 Newsletter
RECOMMENDATION:
THAT Council:
M Receive for information; and
THAT staff be requested to publish the Aurora service
changes in the Era Banner on the Notice Board and on the
Town of Aurora website.
❑ Endorse the recommendations
❑ Provide direction
-44-
Council Agenda
April 285 2009
ITEM
-45-
Council Agenda
April 28, 2009
ITEM# 4-s
MEMORANDUM
TO: Mayor Morris and Councillors
Town of Aurora
CC: Neil Garbe, CAO
FROM: Don Gordon, General Manager, YRT
DATE: April 14, 2009
RE: Aurora Service Changes
YO RK
REGION
TRANSIT
Several YRT/Viva service changes will be going into effect on April 26, 2009. Below is a
summary of the changes for your municipality. All revised schedules are available on our website
(www.vrt.ca/schedules/service-changes asp). If you have any questions regarding these changes,
please contact us.
Aurora Service Changes — Effective April 26, 2009
Viva blue
• NEW earlier southbound and northbound morning trips will be added to the Sunday/Holiday
schedule as follows:
o NEW Sunday/Holiday southbound trip will depart Newmarket GO Bus Terminal
at 730 a.m.
o NEWS unday/Holi day northbound trip will depart Finch GO Bus Terminal
at 8:29 a.m.
Route 443—Cardinal Carter School Special
• In response to customer feedback, Route 443 routing will be revised to operate along 19°i
Ave. between Devonsleigh Blvd. and Yonge St.
Public Holidays
• Victoria Day— Monday, May18,2009
Sunday/Holiday service on YRT routes, including Route 69, Route 77 and contracted TTC
routes operating in York Region.
-46-
ITEM # a - s
Council Agenda
April
York Region Transit (YRT) is welcoming
29 new buses to the YRT fleet in 2009,
with more to come based on the approval
of planned service expansion. These new
additions will replace older vehicles and
accommodate service improvements
planned for this year.
Additional buses are needed for new
services, which are reviewed and
approved by York Regional Council
during the annual service planning and
budget process. Replacement buses
take the place of vehicles that are at
least 18 years old and have reached or
exceeded their life span. Passengers
will benefit from the replacement
of older buses as the new, low -floor
models offer air conditioning, improved
accessibility and cleaner operating
engines. In addition, 18 of the new buses
will feature a new interior design with
an updated colour scheme, improved
ergonomic seating and more leg room.
Delivery of these new buses has already
begun and will continue throughout this
year. Watch for our new vehicles and
enjoy the ride!
Council Agenda
April 28, 2009
ITEM # 1-7 1
A
Wednesday, June 311 is YRT/Viva Customer Appreciation Day. In conjunction with
Clean Air Day, let us thank you for making our earth a greener place by riding
YRT/Viva. We will be greeting riders at Richmond Hill Centre Terminal and Finch
GO Bus Terminal with free treats and special transit information. Check ry t.ca in
May for full details. See you there!
SAFETY REMINDERI
YRT/Viva cares about your safety. Our safety procedures
include the proper fastening of personal mobility aids such
as wheelchairs and scooters, using a four point tie -down
system on all YRT and Viva vehicles. Your bus operator will
assist you with this security feature. For additional safety,
you may request the use of the lap belt.
-48-
Council Agenda
April 28, 2009
ITEM # 4' 8
011 travel on Route 77 from
Brampton and would like to transfer
onto YRT/Viva services. Can I use a
Brampton Transit pass or transfer?
A) Yes. However, if you wish to
continue your trip on YRT/Viva
services, you must ask the Route 77
bus operator for a YRT/Viva transfer.
Brampton Transit passes or transfers
are not accepted on any YRT/Viva
services other than Route 77.
V I use a TTC route that operates -in
York Region. Can l use a TTC transfer
to transfer onto YRT/Viva services?
A) Yes. If you are north of Steeles
Avenue you may use a TTC transfer
from any TTC-contracted route to
board YRT/Viva services: 17A, 24D,
25D, 35D, 37D, 68B, 102D, 105, 105B,
107B,107C,107D,107F,129A,160,
165D, 165F, 224C, 224D, The transfer
must have Zone 3 punched out by
your driver.
-49-
Council Agenda ITEM # 4 - 9
April 28, 2009
Council Agenda
April 28, 2009
AuRyizA
y°w,- gdvd,rA pwv RESOLUTION FORM
Moved By
Resolution:
COUNCIL MEETING 09-12 - APRIL 28, 2009 - ITEM # 5
Seconded By
5. Memorandum from the Councillor Evelina MacEachern
Re: Spring Newsletter for the Aurora Community Arboretum'
RECOMMENDED:
THAT the Spring Newsletter for the Aurora Community Arboretum be received
for information.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-51-
Page 1 OF 1
Council Agenda
April 28, 2009
ITEM #
- 52 -
Council Age
April 2BLOT y ,�
dYoowmi*gooC Hvaay
ITEM # 5-3
MEMORANDUM I Council
Date: April 28, 2009
To: Mayor and Members of Council
From: Councillor Evelina MacEachern
Re: Spring Newsletter for the Aurora Community Arboretum
RECOMMENDATION:
THAT Council:
Receive for information
❑ Endorse the recommendations
❑ Provide direction
-53-
Council Agenda
April 28, 2009
ITEM
-54-
Council Agenda
April 28, 2009
ITEM# s-5
Coming Events
Saturday, May 2
Community Tree/Shrub
Planting Day
Industrial Parkway North,
south of St. John's, just
south of the leash -free
dog run. Meet at 10 a.m.
Saturday, May 9
Bird Walk in
the Arboretum
This is Migratory Bird Day,
Come and help as cound
Meet at 8 a.m., at the
Gazebo, Leisure Complex,
near the Soccer dome
Sunday, June 7
Aurora Street Festival
Visit us at the Arboretum
Booth during the Festival-
11 a.m. to 5 p.m.
It's Spring in the Arboretum
Spring has finally arrived in the Aurora Community Arboretum!
The red wing blackbirds are back and some early new growth
is becoming evident. Spring is a lovely time in the Arboretum,
and there is a lot going on. Make sure you check our `Coming
Events' column and come out to support the various activities.
2009 will be another productive year for the Arboretum.
We will be putting the final touches on Flora Aurora Phase
1—the display area of flowering trees and shrubs —and
planting additional lilacs.and a few other shrubs and ground
covers. Installing a low fence will follow to enable us to
place informational signs about the plantings. The Phase 1
area is next to the Family Leisure Complex parking lot and
the gazebo.
Another area that will be finished is the river section of
Phase 4 of Flora Aurora. There -are only four more trees to
plant this year in this area, on the east side of the path,
nearest the river, across from ball diamond 91. Some quite
large specimen trees are planted there.
Other goals for 2009 (besides planting more trees) are to
develop several more grass trails, particularly in the northern
section near the leash free dog park, create a second self -
guiding trail and develop several interpretive signs.
Did you know that you can download the first self -guiding
Saturday, June 13
trail from our website or pick up a printed version at the
Photography walk at 8 a.m.
Town Hall or Leisure Complex? Our goal is to have a
Guided walk at 10 a.m.
number of trails that interconnect, thus allowing walks that
Meet at the Gazebo,
do not need back -tracking.
Leisure Complex
Once it dries up a bit from the recent rain (and snow!) come
out and explore the various areas of the Arboretum. The first
Saturday, June 27
two interpretive signs are being developed. If you are an
Mulching day. Meet at 9
educator, or just have a special interest in nature or trees and
a.m., at the Gazebo,
would like to help in this endeavour, please contact us
Leisure Complex
through our website: www.aurornarboretum.ca.
As the season progresses, come out and enjoy walking,
jogging, bicycling or walking your dog in the Aurora
More details on these Community Arboretum. It's a great resource in the centre of Aurora, there for all of us
events will be available to enjoy!
soon. Visit our web site
for more information. For more photographs and information, see our web site:
www.auroraarboretum.ca
-55-
Council Agenda
April 28, 2009
ITEM #
Watering in the Arboretum
For healthy trees, shrubs and other plants, water is a vital resource. And for
young trees, it is even more important,
particularly in a dry summer.
Some years ago, watering our Nees in
the Arboretum was hard work filling
buckets from the stream, and carrying
them to each tree --six to each tree!
Since then, watering and fertilizing
gradually is becoming much easier, according to Ken Smith, the Director of
Field Operations for the Arboretum.
Last year was a major turning point, where we purchased a custom-built
commercial watering trailer with a water pump that can be used for filling and
for watering, a 1,000-litre tank and retractable hose. And the Town lent us a
tractor to pull it all with. We also acquired a root probe, to water below the
surface when required. The new equipment allows us to reach areas for water-
ing that previously were inaccessible. Ken feels we have made a huge step
forward with this new equipment, thanks to the Town of Aurora, and Aurora
Parks and Recreation.
Arboretum's 200-Year Old Burr Oaks
There are three Burr Oaks (or Bur Oaks) growing in the Arboretum, with a 200--
year history, This set of trees is particularly significant to the valley. Burr Oaks
(quercus macrocarpa) belong to the White Oak family. They are very large, slow
growing shade or specimen trees growing to a height of 70-100 feet, with a spread
of 75-90 feet. They grow well in full sun, with well drained loose soil, tolerating
air pollution better than most other oaks.
The largest tree is found east of the Leisure Centre and west of the river at the
outfield of ball diamond #1. The other two are east of the river, south of Woodruff
Crescent. The two south of Woodmff are remnants of several that followed a lane
from Wellington to access a farm (named 'Oakburn' in honour of the trees) that
sat on the land on Woodruff.
Next time you visit the Arboretum, stand beneath the Bun Oak tree by the ball
diamond and enjoy the majesty of its size, knowing something of its history.
Thank you to Ken Smith for conuibuting the above story.
ACAAnnual General Meeting
The annual AGM of the Arboretum Community Arboretum Inc, took place on
March 30th at the Aurora Town Hall. Preceding the meeting, members and
others interested in what is happening
at ACA heard a review of last year and
planned activities for 2009.
The Arboretum Board of Directors
for the corning year are (clockwise
from centre front): Irene Clement,
(Chair), Karen Fulbrook, Ken
Smith, Tom Yates, Keith Saunders,
John Clement, Michael Bender,
Gordon Barnes and Shirley Binns.
Did you know ...
... that it takes 40 hires of maple
sap to make one litre of maple
syrup? The sugar is formed in the
roots of the tree from starch stored
by the tree in the previous growing
season.
The swelling of the buds and
warmer nights brings the end of the
sugaring season. Recent publica-
tions have shown that maple syrup
has antioxidant properties sitmilar to
broccoli. Who knew that something
that tastes so good is also good for
you!
... that the white 'boxy' things
around some of the trees in the
Arboretum are to prevent sunscald?
Sunscald happens when the sap
starts to flow and then freezes.
The expansion of freezing sap
creates pressure and vertical cracks
in the bark result. These cracks—
Sunscald—can open and allow
insects or disease to invade the tree,
causing stunted growth or, in severe
cases, death.
The solution chosen by the Arbore-
tum is to attach loose shade -boards
that allow good ventilation and are
easy to attach and remove.
This newsletter is published
by the Aurora Community
Arboretum Inc.
For more information on
Arboretum activities or events,
or how to become a member,
telephone (905) 727-9774
or a -mail to:
trees@aci.on.ca * or
arboretum@aci.on.ca It
You can visit the ACA website at
www. au ro raarboreturn.c a
* ACl a -mails will be changing soon.
We will keep you informed.
-56-
Council Agenda ITEM # 6 "
April 28, 2009
AuRopzuk
yow ucceoodcors crvy RESOLUTION FORM
Moved By
Resolution:
COUNCIL MEETING 09-12 - APRIL 28, 2009 - ITEM # 6
Seconded By
6. Adoption of Recommendations from Closed Session Meeting, April 14, 2009
RECOMMENDED:
THAT the recommendations from the Closed Session meeting held on April
14, 2009 (deferred from April 7, 2009) regarding the following matters be
approved:
1. A personal matter about an identifiable individual, including municipal or
local board employees;
THAT Rebecca Beaton be appointed to fill the vacancy on the Aurora
Public Library Board:
2. Advice that is subject to solicitor -client privilege, including communications
necessary for that purpose; and
3. A proposed or pending acquisition or disposition of land for municipal or
local board.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
- 57 -
Page 1 OF 1
Council Agenda
April 28, 2009
ITEM
-58-
Council Agenda ITEM #
April 28, 2009
Adoption of Recommendations from Closed Session Meeting April 14, 2009
RECOMMENDED:
THAT the recommendation from the Closed Session meeting held on
April 14, 2009 (deferred from April 7, 2009) regarding the following
matters be approved:
1. A personal matter about an identifiable individual, including
municipal or local board employees;
THAT Rebecca Beaton be appointed to fill the vacancy on
the Aurora Public Library Board.
2. Advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; and
3. A proposed or pending acquisition or disposition of land for
municipal or local board.
-59-
Council Agenda
April 28, 2009
Council-92 by-laws resolution sheet - 1
AuRORA
you-'rn. ira Gard coc�xc, cy
Moved By
Resolution:
RESOLUTION FORM
COUNCIL MEETING 09-12 - APRIL 28, 2009 - By-laws
X111 . READING OF BY-LAWS
RECOMMENDED:
Seconded By
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5128-09 BEING A BY-LAW to amend Zoning
By-law No. 2213-78, as amended
(32 Wellington Street East) .
(Related to Report PL09-037)
5130-09 BEING A BY-LAW to amend Zoning
By-law No. 2213-78, as amended
(230 Wellington Street East).
(Related to report PL09 -019)
5137-09 BEING A BY-LAW to confirm actions by
Council Resulting from Council Meeting
dated April 28 2009
Proposed Resolution/Amendment (if applicable):
DEFEATED
- 60 -
Page 1 OF i
Council Agenda Council-12 by-laws resolution sheet - 2
April 28, 2009
-67-
Council j
April 28,
By-law 51,g8 - 1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5128-09
BEING A BY-LAW to amend
Zoning By-law No. 2213-78,
as amended(32 Wellington
Street East).
WHEREAS Section 34 of the Planning Act, R.S.O. 1990, c.P.13, as amended, provides
that the councils of local municipalities may pass zoning by-laws;
AND WHEREAS the Council of The Corporation of the Town of Aurora enacted By-law
2213-78, including amendments thereto (hereinafter the "Zoning By-law");
AND WHEREAS the Council of The Corporation of the Town of Aurora deems it
necessary and expedient to amend the Zoning By-law;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS
THAT the Zoning By-law be and is hereby amended to replace the "Central
Commercial (C2) Zone' zoning category applying to the lands shown in hatching
on Schedule "A" attached hereto and forming part of this By-law with "Central
Commercial (C2-17) Exception Zone".
2. THAT the Zoning By-law be and is hereby amended to add the following:
"21.19 CENTRAL COMMERCIAL (C2-17) EXCEPTION ZONE
21.19.1 Uses Permitted
- Banks or other financial establishments
- Business or professional offices
- Commercial schools
- Commercial clubs
- Dwelling units above the first storey
- Institutional uses, including churches, libraries,
government offices, post office
- Hotels or motels
- Restaurants
- Retail stores
Service shops, light
Service shops, personal
Studios
A maximum of four (4) guestrooms shall be permitted as
an accessory use for the purposes of providing overnight
accommodations for patrons of a beauty spa use located
on the lands zoned C2-17.
21.19.2 -
Zone Requirements
21.19.2
Zone Requirements
21.19.2.1
In accordance with Section 3.78.4, the front lot line shall be
Wellington Street East.
21.19.2.2
Lot Specifications
In accordance with the provisions of Section 21.2.1.
21.19.2.3
Siting Spedlt 62 -
Council,
April 28,
By-law
-2
Bylaw 6128-09
Page 2 of 3
In accordance with Section 21.2.2
21A9.2.4 Building Specifications
In accordance with Section 21.2.3
21,19.2.5 Parking Location
In accordance with Section 21.2.4.
21.19.3 Notwithstanding the provisions of Section 6.26, Parking Space
Requirements, the minimum required number of parking spaces
for the lands designated C2-17 on Schedule "A" Map No. 4,
shall be 26, for uses that may include a health spa, beauty
salon, restaurant and guestrcoms accessory to the spa use.
21,19.4 Notwithstanding the.provisions of Section 6.26 regarding
manoeuvring space requirements, the minimum required
manoeuvringspace shall be 6,5 metres.
21.19.5 Notwithstanding theprovisions of Section 6.31 regarding buffer
strips, the zone requirements shall not apply.
3. THAT the provisions of this By-law shall come into force and take effect upon
third reading subject to compliance with the provisions of the Planning Act,
R.S.O. 1990, c.P.13, as amended.
READ A FIRST AND SECOND TIME THIS 28' DAY OF APRIL, 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 28'n DAY OF APRIL, 2009.
PHYLLIS M. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
Afprmeda ro Fmn.
ByL al,5enlice
f�DM(LIG
! Nlf f .fO
-63-
Council,
April 28,
By-law 5128 - 3
By-law 5128-09
Explanatory Note
Re: Zoning By -low No. 5128-09
By-law Number 6128-09 has the following purpose and effect
Page 3 of 3
To amend By-law 2213-78, the Zoning By-law in effect in the Town of Aurora, to rezone
the subject lands from "Central Commercial (C2) Zone" to "Central Commercial (C2-17)
Exception Zone' to permit the expansion of a beauty spa use to include four (4)
guestrooms for overnight accommodations; a reduced parking space requirement of 26-
spaces; and other technical amendments to facilitate building additions totalling 238m'
(2,563 ft').
-64-
Council Agenda
April 28,I 2009
By-law 51.28 - 4
NN OF AURORA
THIS IS SCHEDULE "A"
REGIONAL MUNICIPALITY OF YORK TO BY-LAW NO.5125-09
LION: Lot 134, Plan 24fi PASSED THIS _ DAY
32 Wellington Street East OF .2009.
PHYLLIS M. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
SUBJECT LANDS TO BE REZONED
FROM "C2" TO "C2A7"
C2
W
C2 N
R5
m
n
Centre St
C.2_5
R5
C2-3 I
E2E h
C2
`Y
132 CAm 44
-4
N
C2
WELLINGTON
E T.EAST
C2-1
R5
C2
1 C2-8
C2•
ro
c
0
23
SCHEDULE "A"TO BY-LAW NO.5128.09
-65-
Council i
April 28,
By-law 51,,30 - 1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5130-09
BEING A BY-LAW to amend
Zoning By-law No. 2213-78, as
amended (230 Wellington
Street East).
WHEREAS Section 34 of the Planning Act, R.S.O. 1990, c.P.13, as amended,
provides that the councils of local municipalities may pass zoning by-laws;
AND WHEREAS the Council of The Corporation of the Town of Aurora enacted By-
law 2213-78, including amendments thereto (hereinafter the "Zoning By-law");
AND WHEREAS the Council of The Corporation of the Town of Aurora deems it
necessary and expedient to amend the Zoning By-law;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS
1. THAT the Zoning By-law be and is hereby amended to replace the "Rural (RU)
Zone" zoning category applying to the lands shown in hatching on Schedule
"A" attached hereto and forming part of this By-law with "Service Commercial
(C3-17) Exception Zone (Urban)" and "Restricted Industrial (M1-16) Exception
Zone".
2. THAT the Zoning By-law be and is hereby amended to add the following: ,
22.17 . SERVICE COMMERCIAL (C3-17) EXCEPTION ZONE
22.17.1 Uses Permitted
- Animal hospitals
- Commercial schools
- Convenience retail stores
- Day care centres
- Dry cleaner's distribution depots
- Dry cleaning establishments
- Restaurants and take-out restaurants (excluding drive-thru
restaurants)
Specialty food store having a maximum gross floor area of
700 m2
Definitions:
Notwithstanding any provisions to the contrary, for the
purposes of the lands subject to By-law 5130-09, the following
definition shall apply:
Speciality Food Store:
Specialty Food Store means a premises where food products
having a common theme such as, but not limited to, a meat
shop, cheese shop, fish shop, fresh produce store, bakery shop,
delicatessen, health food store, frozen foods, or combination
thereof, are sold or offered for sale at retail.
22,17.2 Zone Requirements
-66-
By-law 51130 - 2
Council,
April 28,
By-law 5130-09 Page 2 of 5
Notwithstanding any other provisions to the contrary, the lot
specifications and siting specifications shall be applied to the
entire lands zoned the C3-17 and M1-16.
22,17.2.1 Lot Specifications
Lot Area (minimum): 10,000.0 sq.m.
Lot Frontage (minimum): 30.0 metres
22.17.2.2 Siting Specifications
Front Yard (minimum)
6.0 metres
Rear Yard (minimum)
7.5 metres
West Side Yard (minimum)
3.0 metres
East Side Yard (minimum)
15.0 metres
Notwithstanding the provisions of Section 6,48.1, steps shall be
permitted to encroach into the minimum required front yard and
side yard setbacks and the minimum required distance
separation from the front and side lot lines shall be nil.
Notwithstanding the provisions of Section 6.48.1, a restaurant
patio shall be permitted to encroach into the minimumrequired
front yard setbackandthe minimum required distance separation
from the front lot line shall be nil.
22.17.2.3 Building Specifications
Lot Coverage (maximum) 35.0 percent
Weight (maximum) 11.0 metres
Notwithstanding any provisions to the contrary, for the purposes
of the C3-17 Zone, the total lot area as per Section 22.17.2 shall
be used for calculating the Lot Coverage.
22.17.3 Loading Spaces
Notwithstanding the provisions of Section 19.2.1, the minimum
number of loading spaces required shall be two (2).
22.17.4 Buffer Strip
Notwithstanding the provisions of Section 6.31.2(ii), where the
-lands abut a residential use along the east property line, a
continuous buffer strip shall not be required, however all other
provisions of Section 6.31 shall apply.
22.17.5 Parking
The parking areas provided in the lands zoned C3-17 and M1-16
shall be used collectively.
-67-
By-law
=3
Council.
April28,
By-law 5130-09 Page 3 of 5
25.4.18 RESTRICTED INDUSTRIAL (M1-16) EXCEPTION ZONE
25.4.18.1 Uses Permitted
- Business and Professional Offices, excluding medical
25.4.18.1.1 Accessory Uses:
Within a building in which the principal use is an office, provided
the accessory uses are designed as an integral part of the
building, are located Internal to the building and have the primary
access from the lobby of the building:
Convenience retail store
Restaurant having a maximum gross floor area of 400 mZ
25.4.18.1.2 Definitions:
Notwithstanding any provisions to the contrary, for the purposes
of the lands subject to By-law 5130-09, the following definition
shall apply:
Floor Area, Gross Leasable
Means the gross floor area measured between interior faces of
any exterior or interior walls of the building or structure, exclusive
of the following areas;
i) any service room, or enclosed area that is used exclusively
for the accommodation of heating, cooling, ventilation,
electrical, mechanical or telecommunications equipment, or
maintenance facilities that services the building or structure;
ii) any part of the building or structure that is used as loading or
parking area;
iii) any part of the building or structure used exclusively as
common areas, for the purpose of pedestrian circulation
between occupancies.
25.4.18-2 Zone Reguirements
In accordance with Section 22.17.2
25.4.18.2.1 Lot Specifications
In accordance with Section 22,17.2.1
25.4.18.2.2 Siting Specifications
In accordance with Section 22.17.2.2
25.4.18.2.3 Building Specifications
Lot Coverage (maximum) 35.0 percent
Height (maximum) 16.0 metres
Notwithstanding any provisions to the contrary, for the purposes
of the M1-16 Zone, the total lot area as per Section 25.4.18.2
shall be used for calculating the Lot Coverage.
25.4.18.3 Loading Spaces
-68-
By-law 5
1WJ
Council,
April 28,
3.
By-law 5130-09 Page 4 of 5
Notwithstanding the provisions of Section 24.2.4 the minimum
number of loading spaces required shall be one (1).
25.4.18.4 Parking
Notwithstanding any provisions of Section 6.26.1.4, for the
purposes of the M1-16 Zone, the parking requirement for the
office building shall be a minimum of 3.3 spaces per 90 sq.m of
gross leasable floor area and shall not include any basement
floor area that is exclusively used for storage.
The parking areas provided in the lands zoned C3-17 and M1-16
shall be used collectively. "
THAT the provisions of this By-law shall come into force and take effect upon third
reading subject to compliance with the provisions of the Planning Act, R.S.O. 1990, c.
P.13, as amended.
READ A FIRST AND SECOND TIME THIS 28"' DAY OF APRIL, 2009.
READ A THIRD TIME AND FINALLYPASSED 28°i DAY OF APRIL, 2009
PHYLLIS M. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
Appro ed"WYo
Bj Le n(SeWwa
Siprwum:
tmrt�5atee
-69-
Council A
By-law 5130 - 5
April 28,
By-law 5130-09 Page 5 of 5
Explanatory Note
Re: Zoning By-law No. 5130-09
By-law Number 5130-09 has the following purpose and effect:
To amend By-law 2213-78, as amended, the Zoning By-law in effect in the Town of
Aurora, to rezone the subject lands from "Rural (RU) Zone" to "Service Commercial
(C3-17) Exception Zone (Urban)' and "Restricted Industrial (M1-16) Exception Zone'
to permit a commercial and office development.
- 70 -
Council
April 28
By-law 5130 - 6
'OWN OF AURORA
THIS IS SCHEDULE "A"
HE REGIONAL MUNICIPALITY OF YORK TO DY-LAW NO.513e-oe
PASSED THIS _ DAY
OCATION: Part Lots 3 toll, Part of Reserve, OF , 200e.
Centre Street, Park Street, Plan 231
230 Wellington Street East
PHYLLiS M. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
LANDS SU13JECTTO REZONING FROM"RURAL GENERAL
ZONE (RU)" TO "SERVICE COMMERCIAL EXCEPTION ZONE (C3-17)"
®LANDS SURJECT70REZONING FROM "RURAL GENERAL
ZONE (RU)" TO "RESTRICTED INDUSTRIAL EXCEPTION ZONE (MI-16)"
M2
M1-7
EP
A
ScalloroCrl
O-9
M2 I-23
1.23
M1-A
WAS -
EP
0-9
6
N
M2
�
RU
C3=:11Xs
Centre st
r . 1-23
C4-5
C7
tL.
WELLINGTON.STREET EAST
C5-3
M1
^
z^ U U
C3-13 C3-6
AI
M275M2
SCHEDULE "A" TO BY-LAW NO. 5130-09
Council,
April 28,
By-law 51„37 - 1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5137-09
BEING A BY-LAW to Confirm Actions by
Council Resulting from Council Meeting 09-
12 on April 28, 2009.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
THAT the actions of the Council at its meeting held on April 28, 2009 in respect
to each motion, resolution and other action passed and taken by the Council at
the said meeting is, except where prior approval of the Ontario Municipal Board is
required, hereby adopted ratified and confirmed.
2. THAT the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
READ A FIRST AND SECOND TIME THIS 28'H DAY OF APRIL, 2009.
READ A T141RD TIME AND FINALLYPASSED THIS 28'H DAY OF APRIL, 2009.
PHYLLIS M. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
_ 72 -
ADDITIONAL ITEMS TABLED FOR
COUNCIL MEETING 09-12
Tuesday, April 28, 2009
➢ New Item 7 -Memorandum from Director of Finance & Treasurer
Re: Applications for Infrastructure Funding Grants
As part of the applications, staff are to submit evidence of Council's
support for the projects for the application, and accordingly, the following
resolution is requested to be passed by Council for that purpose:
RECOMMENDED:
THAT staff be directed to submit funding applications for the following
capital projects. under the recently announced grant funding
opportunities:
• For the Infrastructure Stimulus Fund:
a) Municipal Building Rehabilitation - ALC total combined project $740,400
(i) Energy Management & Conservation retrofits
(ii) HVAC system
(iii) Fire Panel
b) Municipal Building Rehabilitation - Town Hall total combined project
$674, 050
(i) Repaving of parking lot
(ii) Energy Management & Conservation retrofits
(iii) Fire Panel
(iv) Emergency Power Generator
(v) Computer Room Upgrades
c) Trail Network Connections - various components - total combined project
$325,000
(i) Trail Connection Bennville Crescent
(ii) Bridge Crossing Watts Meadow to McClenny
(iii) Trail Access Stairway
(iv) Former Kwik Kopy Ttrail Connection
• For the Building Canada Fund — Communities Component:
a) Davis Road Park Playground Development $250,000
..Page 2
Additional Items page 2
April 28, 2009 Council
➢ New Item 8 - ARTS09-03 - Arts and Culture Advisory Committee
Meeting Minutes
RECOMMENDED:
THAT the Arts and Culture Advisory Committee Meeting minutes
from the April 23, 2009 meeting be received and the
recommendations contained therein be approved.
➢ New Item 9 - ADM09-006 - Request for Proposal for a Review of the
Corporate Organizational Structure of the Town of Aurora
RECOMMENDED:
THAT the firm The Randolph Group be awarded the contract for the
Review of the Corporate Organizational Structure of the Town of
Aurora for a contract price of $75,980.00 plus G.S.T.
AUlZORA
ADDED ITEM - 7
yowre is good,C MP4,fy
MEMORANDUM Director of Finance
Financial Services
Date: April 28, 2009
To: Mayor Morris and Members of Council
From: Dan Elliott, Director of Finance & Treasurer
Re: Applications for Infrastructure Funding Grants
The Federal and Provincial Governments have recently announced an application
window for grant funding under two different programs, being the Building Canada Fund
— Communities Component (In -take Two) and the newer federal economic stimulus
program Infrastructure Stimulus Fund. The deadline for submission of complete
applications is May 1, 2009. The criteria, evaluation and application processes continue
to evolve, even this week, as the, programs were just announced in an effort to bring a
prompt stimulus to the Canadian and Ontario economies.
Staff from Finance, Leisure Services. and Public Works departments have reviewed all
2009 approved capital projects, as well as the open capital projects list to identify
projects which likely meet the criteria of the programs. We have consulted with the
program administrators for clarifications for process and eligibility criteria to the extent
available. Individually approved projects have been grouped together as appropriate to
optimize the application.
The projects noted below are recommended for submission under the grant programs.
All have been approved as capital projects with the exception of the Energy
Management & Conservation Retrofits at Town Hall project which appears in the 2010
outlook in the amount of $208,300, and which is part of an recurring retrofit and upgrade
program started in 2007, The list of recommended projects totals $1,989,450, for which
two thirds funding may be available.
Resolution Required:
As part of the applications, staff are to submit evidence of Council's support for the
projects for the application, and accordingly, the following resolution is requested to be
passed by Council for that purpose:
AURORA,
yow're-is GoodC mpaify
That staff be directed to submit funding applications for the following
capital projects under the recently announced grant funding opportunities:
• For the Infrastructure Stimulus Fund:
a. Municipal Building Rehabilitation —ALC total combined project
$740,400
i. Energy Management & Conservation retrofits
ii. HVAC system
iii. Fire Panel
Municipal Building Rehabilitation — Town Hall total combined
project $674,050
i. Repaving of parking lot
ii. Energy Management & Conservation retrofits
iii. Fire Panel
iv. Emergency Power Generator
v. Computer Room Upgrades
c. Trail Network Connections — various components — total
combined project $325,000
i. Trail connectionBennvilie Crescent
ii. Bridge Crossing Watts Meadow to McClenny
iii. Trail Access Stairway
iv. Former Kwik Kopy trail connection
For the Building Canada Fund — Communities Component:
a. Davis Road Park Playground Development $250,000
Respectfully submitted,
Uan Elliott, Director of Financial Services & Treasurer
Ext. 4772
ADDED ITEM _8
EXTRACT FROM GENERAL COMMITTEE MEETING NO. 09-15
HELD ON TUESDAY, APRIL 21, 2009
4. ADM09-003 — Arts & Culture Advisory Committee
General Committee recommends:
THAT the Town retire the Arts and Culture Advisory Committee.
CARRIED
General Committee recommends:
THAT the following items be deferred to the next General Committee
meeting to allow time for the Arts and Culture Advisory Committee to meet
on Thursday, April 23, 2009 to discuss, and bring back comments:
THAT the Town review the need for an Arts and Culture Advisory Committee in
2011 to coincide with a new term of Council; and
THAT ongoing staff support for arts and culture, in general, be considered in the
corporate organization review; and
THAT staff provide the information requested by the Arts and Culture Advisory
Committee at the meeting dated February 26, 2009 directly to the Board of
Directors of the Church Street School Cultural Centre; and
THAT the outreach to the Arts and Culture groups in the Town of Aurora be
referred to the Church Street School Cultural Centre for consideration.
CARRIED
i TOWN OF AURORA
AURORA COUNCIL REPORT No. ARTS09-03
SUBJECT: Arts & Culture Advisory Committee
Recommendation Summary from April 23, 2009
FROM: Arts & Culture Advisory Committee
DATE: April 28, 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
THAT the Arts & Culture Advisory Committee Minutes No. 09-02 dated February 26, 2009
be adopted.
MATTERS FOR CONSIDERATION
Memorandum from the Chief Administrative Officer
Re: Report ADM09-003 — Arts & Culture Advisory Committee
THAT it be recommended to Council that
WHEREAS the Arts and Culture Advisory Committee (the Committee) has expressed its
disappointment with the Chief Administrative Officer's recommendation that the Committee
be retired for lack of administrative support; and
WHEREAS members of the Committee still have a desire to carry out its mandate, the
Committee regretfully accepts the recommendation of the Chief Administrative Officer,
however, the Committee recognizes the strides Council has made in arts and culture
development during its term, but feels there is more to be done;
ACCORDINGLY, the Committee agrees that the Town should review the need for an Arts
and Culture Advisory Committee in 2011 to coincide with a new term of Council; and
THAT ongoing staff support for arts and culture policy and strategic planning, in general, be
included in the corporate organization review and implemented; and
THAT staff provide the information requested by the Arts and Culture Advisory Committee
at its February 26, 2009 meeting directly to the Board of Directors of the Church Street
School Cultural centre; and
THAT the outreach to the Arts and Culture groups in the Town of Aurora be referred to the
Church Street School Cultural Centre for consideration.
April 28, 2009 - 2 - Report No. ARTS09-03
2. Extract from February 24, 2009 Council Meeting
Re: ARTS09-01 — Arts & Culture Advisory Committee Meeting
Minutes of January 29, 2009
THAT the Council extract pertaining to the January 29, 2009 Arts & Culture Advisory
Committee meeting minutes be received for information.
3. Extract from March 10, 2009 General Committee Meeting
Re: ARTS09-02 — Arts & Culture Advisory Committee Meeting
Minutes of February 26, 2009
THAT the extract from the March 10, 2009 General Committee Meeting be received for
information.
4. Resignation of Ms Jackie Bennettfrom the Arts & Culture Advisory Committee
THAT the correspondence from Ms Jackie Bennett forwarding her resignation from the Arts
& Culture Advisory Committee be received for information; and
THAT the Arts and Culture Advisory Committee expresses its appreciation to Ms Bennett
for her efforts on behalf of the Committee during her time served as an Arts and Culture
Advisory Committee member.
5. Correspondence from Ms Helen Roberts
Re: Interviews — Novita Report
THAT the correspondence from Ms Helen Roberts regarding Interviews — Novita Report
be received as information.
6. Memorandum from Mayor Morris
Re: 2009 Proclaimed as the Year of Business Initiative in Aurora
THAT it be recommended to Council that the memorandum from Mayor Phyllis Morris
regarding 2009 being proclaimed as the Year of Business Initiative in Aurora be received
as information.
April 28, 2009
ATTACHMENTS
- 3 - Report No. ARTS09-03
Attachment #1 — Arts and Culture Advisory Committee Minutes of April 23, 2009
Prepared by: Carrie Eastwood, Council & Committee Secretary, ext. 4225
Carrie Eastwood, Council & Committee Secretary
On behalf of the Arts and Culture Advisory Committee
AURORA
COMMITTEE MINUTES
MEETING NO. 09-03
Committee: Arts & Culture Advisory Committee
Date: Thursday, April 23, 2009.
Time and Location: 7:00 p.m., Holland Room
Committee Members: Councillor Wendy Gaertner, Chair, Nadine Raymond, Vice -
Chair (left at 9:10 p.m.), Councillor Granger, Helen Roberts,
Jo-anne Spitzer and Kenneth Whitehurst
Absent: Christopher Ballard
Other Attendees: Elma Stevenson, Committee Secretary
The Chair called the meeting to order at 7:10 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Kenneth Whitehurst
Seconded by Jo-anne Spitzer
THAT the content of the agenda as circulated by the Corporate Services
Department be approved.
ADOPTION OF MINUTES
Moved by Jo-anne Spitzer
ORTRW
Seconded by Councillor Granger
THAT the Arts & Culture Advisory Committee Minutes No. 09-02 dated
February 26, 2009 be adopted.
CARRIED
.J
A
Arts & Culture Advisory Committee Record No. 09-03
Thursday, April 23, 2009
Page 2 of 5
DELEGATIONS
None
INFORMATIONAL ITEMS
Moved by Councillor Granger
Seconded by Nadine Raymond
THAT Agenda Items 2 and 3 be brought forward for consideration.
CARRIED
2. Extract from February 24, 2009 Council Meeting
Re: ARTS09-01 — Arts & Culture Advisory Committee Meeting
Minutes of January 29, 2009
Moved by Councillor Granger Seconded by Kenneth Whitehurst
THAT the Council extract pertaining to the January 29, 2009 Arts &
Culture Advisory Committee meeting minutes be received for information.
CARRIED
Extract from March 10, 2009 General Committee Meeting
Re: ARTS09-02 — Arts & Culture Advisory Committee Meeting
Minutes of February 26, 2009
Moved by Councillor Granger Seconded by Kenneth Whitehurst
THAT the extract from the March 10, 2009 General Committee Meeting be
received for information.
CARRIED
Arts & Culture Advisory Committee Record No. 09-03
Thursday, April 23, 2009
Page 3 of 5
MATTERS FOR CONSIDERATION
1. Memorandum from the Chief Administrative Officer
Re: Report ADM09-003 — Arts & Culture Advisory Committee
Moved by Helen Roberts
Seconded by Kenneth Whitehurst
THAT it be recommended to Council that:
WHEREAS the Arts and Culture Advisory Committee (the Committee)
has expressed its disappointment with the Chief Administrative Officer's
recommendation that the Committee be retired for lack of administrative
support; and
WHEREAS members of the Committee still have a desire to carry out its
mandate, the Committee regretfully accepts the recommendation of the
Chief Administrative Officer, however, the Committee recognizes the
strides Council has made in arts and culture development during its term,
but feels there is more to be done;
ACCORDINGLY, the Committee agrees that the Town should review the
need for an Arts and Culture Advisory Committee in 2011 to coincide with
a new term of Council; and
THAT ongoing staff support for arts and culture policy and strategic
planning, in general, be included in the corporate organization review and
implemented; and
THAT staff provide the information requested by the Arts and Culture
Advisory Committee at its February 26, 2009 meeting directly to the Board
of Directors of the Church Street School Cultural centre; and
THAT the outreach to the Arts and Culture groups in the Town of Aurora
be referred to the Church Street School Cultural Centre for consideration.
Moved by Helen Roberts
CARRIED
Seconded by Kenneth Whitehurst
THAT the meeting be extended past 9:00 p.m.
CARRIED
Arts & Culture Advisory Committee Record No. 09-03
Thursday, April 23, 2009
Page 4 of 5
4.
5.
Resignation of Ms Jackie Bennett from the
Arts & Culture Advisory Committee
Moved by Jo-anne Spitzer
Seconded by Kenneth Whitehurst
THAT the correspondence from Ms Jackie Bennett forwarding her
resignation from the Arts & Culture Advisory Committee be received for
information; and
THAT the Arts and Culture Advisory Committee expresses its appreciation
to Ms Bennett for her efforts on behalf of the Committee during her time
served as an Arts and Culture Advisory Committee member.
CARRIED
Correspondence from Ms Helen Roberts
Re: Interviews — Novita Report
Moved by Councillor Granger Seconded by Kenneth Whitehurst
THAT the correspondence from Ms Helen Roberts regarding Interviews —
Novita Report be received as information.
CARRIED
Memorandum from Mayor Morris
Re: 2009 Proclaimed as the Year of Business Initiative in Aurora
Moved by Helen Roberts
Seconded by Jo-anne Spitzer
THAT it be recommended to Council that the memorandum from Mayor
Phyllis Morris regarding 2009 being proclaimed as the Year of Business
Initiative in Aurora be received as information.
CARRIED
Arts & Culture Advisory Committee Record No. 09-03
Thursday, April 23, 2009 �.
Page 5 of 5
MATTERS ARISING FROM THE PREVIOUS MINUTES
None
NEW BUSINESS
Chair Wendy Gaertner expressed thanks to the Arts and Culture Advisory
Committee members for their assistance with respect to the Church Street
School Cultural Centre project as well as their contributions as members of the
Arts and Culture Advisory Committee.
ADJOURNMENT
Moved by Councillor Granger
THAT the meeting be adjourned at 9:35 p.m.
CARRIED
lD
Council or Wendy Gaertner, Chair
Arts & Culture Advisory Committee
ADDED ITEM - a-_
i- TOWN OF AURORA
AURORA COUNCIL REPORT No.AMD09-006
SUBJECT: Request for Proposal for a Review of the Corporate Organizational
Structure of the Town of Aurora
FROM: Neil Garbe, Chief Administrative Officer
DATE: April 28, 2009
RECOMMENDATIONS
THAT the firm The Randolph Group be awarded the contract for the Review of the
Corporate Organizational Structure of the Town of Aurora for a contract price of
$75,980.00 plus G.S.T.
PURPOSE OF THE REPORT
To receive Council authorization to award the contract for the Review of the
Corporate Organizational Structure of the Town of Aurora to the firm of The
Randolph Group.
BACKGROUND.
At the March 24, 2009 meeting of Council the following motion from the General
Committee of March 10, 2009 was adopted:
THAT the Request for Proposal for Corporate Organization Structure Review
of the Town of Aurora, attached to report ADM09-001, be issued.
As a result Request for Proposal number ADM2009-20 for a review of the Corporate
Organizational Structure of the Town of Aurora was issued March 30, 2009 in accordance
with the Town of Aurora's Purchasing Procedures, with a closing date of April 16, 2009.
A total of thirty four firms picked up bid documents and eighteen compliant proposals were
received. The compliant proposals were received from the following companies, namely:
1. Associum Consultants
2. The Berkeley Consulting Group
3. TKMC Ontario Inc. O/A Blackstone Partners
4. At Focus Inc.
April 28, 2009 - 2 - Report No. ADM09-006
5. Covenco Ltd.
6. DPRA Canada Inc.
7. GHD Inc.
8. Gazda, Houlne & Associates Inc.
9. HR Strategies Consulting
10. Imaginate
11. Mark Longo & Associates
12. ND -Insight Corporation
13. The Osborne Group
14. The Randolph Group
15. ROCG Hobb & Company Consulting Inc.
16. Synergen-X Management Consulting Inc. Admindesk Group
17. Oliver Wyman
18. Pesce & Associates Human Resources Consultants
A staff review team was formed with the following members, namely:
• Neil Garbe, Chief Administrative Officer
• Ilmar Simanovskis, Director of Public Works
• Techa Van Leeuwen, Director of Building Administration
The evaluation criteria were as follows:
CRITERIA
Weighting
Proposal meeting/exceeding our needs
35%
Fee charges
25%
Firm profile & people assigned
20%
Performance commitments & times
10%
Additional support/value added
5%
Reference check comments
5%
TOTAL
100%
After a thorough review of the proposals the firm of The Randolph Group received the
highest marks and are being recommended for this work. The Randolph Group price is
$75,980.00 (exclusive of G.S.T.).
ALTERNATIVE(S) TO THE RECOMENDATIONS
That the Review of the Corporate Organizational Structure project not be awarded at
this time.
April 28, 2009 - 3 - Report No ADM09-006
FINANCIAL IMPLICATIONS
The price of this proposal is within the budget amount of $95,000.00.
CONCLUSIONS
The request for proposal process is in compliance with Town by-laws and purchasing
procedures. A total of eighteen companies submitted proposals.
The Randolph has extensive experience in performing Corporate Organizational Reviews
and has successfully completed similar assignments for the Region of York, The Town of
East Gwillimbury, The Town of Georgina and the Region of Niagara.
In consideration of the above, it is recommended that the contract for the Review of the
Corporate Organizational Structure of the Town of Aurora be awarded to the firm of The
Randolph Group.
ATTACHMENTS
Attachment #1 — Terms of Reference for Organizational Review.
PRE -SUBMISSION REVIEW
This report was reviewed by purchasing on April 24, 2009.
Prepared by. -Neil Garbe, Chief Administrative Officer, Ext. 4744
Neil Garbe
Chief Administrative Officer
Attachment #1
Request for Proposals for
Corporate Organization Structure Review
of the Town of Aurora
1.0 Definitions
The term "Municipality" shall be understood to mean The Corporation of the Town
of Aurora.
The term "Town" shall be understood to mean The Corporation of the Town of
Aurora.
2.0 Introduction
2.1 Introduction
The Town of Aurora is a growing municipality located in the centre of York
Region. The Town of Aurora's current population is approximately 50,000
persons. The Town recognizes that there is an opportunity to improve our
current organizational structure and increase the organization's efficiency and
effectiveness, ensuring the best use of staff and municipal resources.
An overall review of the corporation's structure has not been conducted since
.1985. Council and staff are committed to building a more focused, responsive,
resource -conscious, and results -oriented organization. An Organization Review
would be helpful in this process.
2.2 Purpose
To undertake an Organization Review of the overall. departmental operations,
comprehensive. and organizational structure, of the Corporation of the Town of
Aurora ("the Town") in order to build a more efficient and effective organization.
2.3 Organizational Review Principles
This Organization Review will be based on the following principles:
• There should be an alignment of citizen's needs and business practices.
• The current level of municipal service will not be compromised, and should
improve.
• The Town's organizational structure should foster the efficient and effective
delivery of municipal services to the residents of the Town of Aurora.
• The Organization Review will incorporate fiscal responsibility. The existing
CUPS agreement will be respected and acknowledged.
3:0 Organization Review Objectives
3.1 Phase I — Setting Departmental Structure - April — June
Based on the review principles, develop and deliver a work program with the
following objectives:
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C:\WINDOWS\Temporary Intemet Files\OLK18C\ADM2009-20 BID TEMPLATE'- RFP Corporate Organ
Struc Review (2).doc
• Document the roles and functions currently being done within each
department.
• Review of existing department structures, identifying strengths, weaknesses,
gaps and areas for improvement.
• Balance workload across Department Heads.
• Appropriate span of control.
• Identify opportunities for efficiency, effective service delivery and
consolidation and/or separation of functions.
Output:
A report that presents the Phase I findings, including:
• Evaluation of current organizational strengths and weaknesses.
• Presentation of options for departmental structure by function. This would
include functional organization charts that would lead to setting Department
Heads in place.
3.1.1 Components
At a minimum, the work should include:
• Key interviews with the Mayor and/or Council, Department Heads
and Managers, and others as deemed appropriate.
• Comparison of Aurora against other comparable municipalities.
• Regular update/input meetings with Chief Administrative Officer.
• Presentation of Phase I results to senior management team,
including options for change.
3.2 Phase II — Implementing the New Departmental Structure — June —
September
Following the setting up of department structures, develop and deliver work
programs and work with the Chief Administrative Officer and Department Heads
to establish a management structure for each department.
• Develop a transition plan, including the identification of processes and
practices needing review, as a result of any structural changes.
4.0 Organization Review Governance
4.1 The consultant will report to the Chief Administrative Officer.
4.2 The Role of the Consultant
The consultant will provide independent expertise and advice on the
Organization Review, including:
• Guide, manage and monitor the progress of the Organization Review
process.
• Identify methods to engage and obtain feedback from the organization and
stakeholders.
• Identify best management practices in other comparable organizations.
• Formulate options for organizational change.
• Provide expert advice on each key decision and recommendation.
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Struc Review (2).doc
4.3 Stakeholders
The following stakeholders will provide critical input and feed
ocess:
• Town of Aurora Council — Mayor and Members of Council
Town of Aurora Staff (individuals) — Including the Chief Administrative
Officer, Directors, Managers, and others as deemed necessary.
5.0 Work Program and Schedule
Proposals must contain a detailed work schedule or work plan containing dates for
completion of major tasks.
5.1 Consultant Study Team
The proposal must contain detailed curriculum vitae of the consulting staff to be
involved on this project, including qualifications and relevant previous
experience.
5.2 Deliverables
The consultants will be required to make a minimum of two (2) electronic
presentations to the Senior Management Team, as required by the Chief
Administrative Officer.
The consultants may be required to make two (2) electronic presentations to
Council at the conclusion of each phase, as required by the Chief Administrative
Officer.
The consultants will prepare progress reports for the Chief Administrative Officer
for each milestone in the approved work plan, including a breakdown of the,
costs to achieve the milestone. 11
The consultant will prepare a final report for each phase as described in section
3.
Electronic copies of all reports are to be provided to the Town of Aurora and will
be the property of the Town of Aurora's Council.
6.0 Fees
Including all reimbursable expenses and GST. The consultant should provide an
itemized cost estimate required to achieve each milestone within the consultant's
recommended approach, including consulting fees (hourly and per diem rates for each
member of the team), miscellaneous expenses, disbursements and GST to achieve
deliverables.
The proposal will also include an itemized cost for additional meetings, workshops, and
presentations, if required.
3/27/2009 `
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