AGENDA - Council - 20091013COUNCIL MEETING
AGENDA
N0.09-27
TUESDAY, OCTOBER 13, 2009
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
October 9, 2009
AumoRII
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 09-27
Tuesday, October 13, 2009
7:00 p.m.
Council Chambers
1 DECLARATIONS OF PECUNIARY INTEREST
9 APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
11l OPEN FORUM
IV ADOPTION OF MINUTES
Special Council - Public Planning Minutes
Wednesday, September 23, 2009
pg. 1
Council Minutes of Tuesday, September 29, 2009 pg, 5
RECOMMENDED:
THAT the Special Council - Public Planning minutes of Wednesday,
September 23, 2009 and the Council minutes of Tuesday, September 29,
2009 be adopted as printed and circulated.
V PRESENTATIONS
None
Council Meeting Agenda
Tuesday, October 13, 2009
Page 2 of 4
VI PUBLIC SERVICE ANNOUNCEMENTS
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
a) Ms Jackie Thompson, Ms Sandie Gordon, Ms Gayle Palmer pg. 12
Re: Ovarian Cancer Canada, Walk of Hope
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT pg 21
Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Xlll CLOSED SESSION
None
XIV READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5171-09 BEING A BY-LAW to pg. 25
,Amend Zoning By-law No. 2213-78, as
amended, to remove a holding symbol
(Trenti Estates Inc.)
5174-09 BEING A BY-LAW to confirm actions by pg. 26
Council Resulting from Council Meeting
09-27 on October 13, 2009
Council Meeting Agenda
Tuesday, October 13, 2009
Page 3 of 4
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, October 13, 2009
Page 4 of 4
AGENDA ITEMS
1. General Committee Meeting Minutes pg. 13
Tuesday, October 6, 2009
RECOMMENDED:
THAT the minutes of the General Committee Meeting of October 6, 2009
be received and the recommendations carried by the Committee be
approved.
2. Memorandum from Mayor Phyllis Morris pg. 17
Re: AMCTO Membership Service Recognition
RECOMMENDED:
THAT the memorandum regarding AMCTO's Membership Service
Recognition for Darlene Munro be received for information.
3. Adoption of Recommendation from Closed Session pg. 20
General Committee Meeting - September 8, 2009
RECOMMENDED:
THAT the recommendation from Closed Session General Committee
Meeting, held on September 8, 2009 regarding the following matter be
approved:
1. Personal Matter - Appointment of Heritage Advisory Committee
Member
THAT Ms Erina Kelly be appointed to fill the vacancy on the
Heritage Advisory Committee.
COUNCIL AGENDA - October 13, 2009 Public Planning Minutes.-' 1
Aup.-oi2A
TOWN OF AURORA
SPECIAL COUNCIL - PUBLIC PLANNING MEETING
MINUTES
NO, 09-25
Council Chambers
Aurora Town Hall
Wednesday, September 23, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Gaertner,
Gallo, Granger, MacEachern, McRoberts, and Wilson
MEMBERS ABSENT Councillors Buck and Collins-Mrakas
OTHER ATTENDEES Marco Ramunno, Director of Planning and
Development Services, Fausto Filipetto, Policy
Planner, Shannon Boychuk, Acting Deputy Clerk and
Elma Stevenson, Council/Committee Secretary
The Mayor called tho`meeting to order at 7:05 p.m.
l DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
interest Act.
II - APPROVAL OF AGENDA
Moved by Councillor Gaertner Seconded by Councillor McRoberts
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
III PLANNING APPLICATIONS
Mayor Morris outlined the procedures that would be followed in the conduct of
the public meeting. The Acting Deputy Clerk confirmed that appropriate notice
had been given in accordance with the relevant provisions of the Planning Act.
1: PL09-070 — Proposed Zoning By-law Amendment for
Second Suites (Two -Unit Houses/Basement Apartments)
File No. D14-18-08
Planning Staff
The Policy Planner, Fausto Filipetto, provided an overview of the Town of Aurora
proposal to Amend the Zoning By-law (File No. D14-18-08) to include provisions
specific to Second Suites (a house which contains an additional dwelling unit,
such as abasement apartment). This is the second Public Planning meeting on
the matter and is intended to provide an update as well as address any
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COUNCIL AGENDA - October 13, 2009
Public Planning Minutes - 2
Special Council— Public Planning Minutes
Wednesday, September 23, 2009
Page 2 of 4
previously received comments. The presentation included a history of the issue
to date and background information on the study undertaken to review the
approaches taken by other municipalities regarding the second suites issue and
to see if and where these approaches could be applied by the Town by way of
Zoning By-law provisions.
The Statutory Public Planning Meeting regarding second suites was held on
November 26, 2008. At that time, Council received the Staff report, directed Staff
to respond to comments received at the meeting in a future report, and requested
Staff to hold at least one more public meeting.
The following comments were received at that time:
The City of Barrie should be considered in review of this matter;.
. If a home is sold, the new owner should re -apply;
Concern about multiple second suites per dwelling;
Concern about pre-existing second. suites;
• Findings from the Secondary Dwelling Unit Task Force be taken into
consideration;
Matters such as safety within unit, schools, garbage, water, parking
and hydro be considered;
• . Another public meeting be held; and
• There are many illegal apartments in Aurora — if apartments are legal,
they must have insurance; therefore, illegal apartments must be
brought up to standard.
The City of Barrie Second Suites By-law provides that a free standing detached
dwelling in an RM1-SS Zone may be constructed or converted to include a
second dwelling unit provided:
• The property exists within a Olen of subdivision that was registered
after January 1, 2004;
• Entrance to each unit to be by way of an exterior entrance door or a
door from common entrance; and
• Notwithstanding the Table of Off-street Parking requirements — the
following shall apply to a two -unit house;
1. A minimum of two parking spaces shall be provided and located a
minimum of 7m from the front lot line;
2. A paved driveway of a minimum width of 5.4 m shall be provided;
3. Tandem parking Is permitted; and
4. No required parking spaces shall be located within the front yard.
Marco Ramunno, Director of Planning and Development Services, summarized
the history of the Second Suites issue as follows:
• February 24, 2004 — Aurora Council recommended the establishment
of a Secondary Dwelling Units (SDU) Task Force to examine local
issues, review as -of -right by-laws from various GTA municipalities and
make recommendations to Council;
• May 19, 2005 — SDU Task Force meeting indicated, based on a 10-
.20% estimate of second suites generally within municipalities, Aurora
would have approximately 1,300 units; far more than the 120 units
registered at that time;
• September 15, 2009 — SDU Task Force meeting addressed the
Current Value Assessment (CVA) increase in value of a property with
a secondary suite and that the inspection of second suites are
.complaint driven to ensure compliance with the Ontario Fire Code;
• October 20, 2005 — SDU Task Force meeting confirmed the function
of the Housing Help Centre as a placement agency for people seeking
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COUNCIL AGENDA - October 13, 2009
Public Planning Minutes - 3
Special Council — Public Planning Minutes
Wednesday, September 23, 2009
Page 3 of 4
accommodation and that this agency does not carry out inspections to
confirm compliance with the. Fire or Building Codes;
February 23, 2006 — SDU Task force discussed two options —
whether or not to amend the Official Plan and Zoning By-law to permit
second sites, or to recommend a process to address the existing
suites only to ensure their safety and compliance with the legislation;
April 4, 2006 — SDU Task Force was dissolved and completion of the
mandated study tasks was referred to the 2007-2010 (current)
Council; and
August 12, 2008 — Staff reported to Council and was directed to
commence a Second Suites Study to consider an amendment to the
Zoning By-law permitting second suites as -of -right and schedule a
future public meeting.
Public Comments
Ms Lydia ingles, resident of Newmarket and member of the Toronto Real Estate
Board, Government Relations Committee, stated that secondary suites should be
made legal in the Town of Aurora. She stated that illegal apartments cannot
obtain insurance. Ms ingles also referred to that fact that secondary suites are .
not currently permitted in Aurora unless they existed on November 16, 1995 and
have been grandfathered under Provincial. legislation.
Mr.. Gordon Barnes, Aurora resident, addressed Council and advised that he
supports the Staff recommendation that this matter move forward. Mr. Barnes
has read the Provincial and Regional plans and he feels it may be possible to
reduce :the parkingrequirements for secondary suites because of the availability
of Viva transit service in the Town of Aurora.
The public portion of the meeting ended at 7:27 p.m. and Council's deliberations began.
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT report PL09-070 be received as information; and
THAT Staff be directed to continue studying second suites, including the
drafting of a by-law to permit second suites, taking into consideration any
comments received to date or in the future; and
THAT Staff complete and present the report at a Special General
Committee Meeting early in the new year, or sooner, to be held on a
Public Planning Meeting date.
On a recorded vote the resolution was CARRIED.
Councillors Buck and Collins-Mrakas were not present for the vote.
YEAS: 7 NAYS: 0
VOTING YEA: Councillors Gallo, Gaertner, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAY: 0
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COUNCIL AGENDA - October 13, 2009 Public Planning Minutes - 4
Special Council — Public Planning Minutes
Wednesday, September 23, 2009
Page 4 of 4
IV READING OF BY-LAWS
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT the following listed by-law be given 1st 2"a and 3'a readings, and
enacted:
5152-09 BEING A BY-LAW to Confirm Actions by Council
Resulting from Special Council — Public Planning
Meeting 09-25 on September 23, 2009
CARRIED
V ADJOURNMENT
Moved by Councillor McRoberts
THAT the meeting be adjourned at 8:39 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR SHANNON BOYCHUK,
ACTING DEPUTY CLERK
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COUNCIL AGENDA - October 13;.2009
Council Minutes - 1
AuR RA
TOWN OF AURORA .
COUNCIL MEETING MINUTES
NO. 09-26
Council Chambers
Aurora Town Hall
Tuesday,, September 29, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins -
Wakes, Gaertner, .Gallo, Granger, MacEachern,
McRoberts, and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting
Town Clerk, Director of Building & By-law Services;
Director of Leisure Services, Director of Planning &
Development Services, Director of Infrastructure
Services, Director of Financial & Corporate Services/
Treasurer and Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:05 p.m.
J . DECLARATIONS OF PECUNIARY INTEREST
Councillor MacEachern declared an interest in item 2, due to her involvement with a
related residents' group and her participation in activities related to the subject lands.
0 APPROVAL OF AGENDA
Moved by Councillor Wilson Seconded by Councillor Granger
THAT the agenda as circulated by the Corporate Services Department,
with the withdrawal of the following items, be approved:
➢ Presentation (c) Mr. Don Spence, Parks Department - Withdrawn
➢ Item 2 - Memorandum from Mayor Phyllis Morris - Withdrawn
CARRIED
DI OPEN FORUM
Ms Sher St. Kitts addressed Council, representing the Aurora Farmer's Market,
to 'thank Council, staff and volunteers for their support and assistance with the
Aurora Jazz + Festival which took place on Saturday, August 1, 2009 in the Town
Park. Ms St: Kitts advised that the community support was very positive and that
plans are being made to expand this event for next year into a two-day music
festival.
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COUNCIL AGENDA - October 13, 2009
Council Minutes - 2
Minutes of council Meeting
Tuesday, September 29, 2009
Page 2 of 7
Ms Jane Reeves of Community Action for Wells Street (CAWS) addressed
Council to advise that CAWS is saddened by the decision of the York Region
District School Board (YRDSB) to close Wells Street School despite efforts and
support from the community and the Town of Aurora to keep the school open.
Ms Reeves requested that Council send a letter to Mr. Bill Crothers, Trustee with
the YRDSB, requesting a public apology on behalf of himself and the Board of
Trustees, for the negative comments he made to a member of CAWS via e-mail
and for the comments he made about the Town during a School Board meeting
held on September 24t' 2009. Ms Reeves submitted a copy of said e-mail to the
Clerk for reference.
IV ADOPTION OF MINUTES
Council Minutes of Tuesday, September 16, 2009
Moved by Councillor Gallo Seconded by Councillor MacEachern
THAT the Council minutes of Tuesday, September 16, 2009 be adopted
as printed and circulated.
CARRIED
V PRESENTATIONS
a) Presentation to Ms H616ne Niesingfor the President's List,
Lifesaving Society — presented by the Director of Leisure Services
Mr. At Downey, Director of Leisure Services, presented a Citation from the
Lifesaving Society to Ms 11616ne Niesing, Deck Supervisor/Trainer/Lifeguard with
the Town of Aurora and volunteer for the Lifesaving Society, in honour of her
inclusion on the 2008 President's List. Mr. Downey advised that the President's
List acknowledges the efforts of a remarkable segment of the volunteer
examiners for the Lifesaving Society across Ontario, for their high level of skill,
tireless efforts and contribution to the drowning prevention mission of the Society.
b) Presentation to Mr. Raman Malhotra -- Canadian Tire Petroleum In
Recognition of his Efforts in Creating a Full -Service Option for
Customers with Disabilities — presented by Mayor Morris and the
Chair of the Accessibility Advisory Committee
Mayor Phyllis Morris and Ms.Ann Boden, Chair of the Accessibility Advisory
Committee, presented a Certificate of Appreciation, on behalf of the Town of
Aurora, to Mr. Raman Malhotra, Manager of the Canadian Tire Petroleum Station
in Aurora, for his initiative in changing his business practices to provide full
service gas service to customers with special needs at a time when this service
was unavailable in Aurora.
c) Mr. Don Spence, Parks Department
Withdrawn
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COUNCIL AGENDA - October 13, 2009 Council Minutes - 3
Minutes of Council Meeting
Tuesday; September 29, 2009
Page 3 of 7
d) Presentation by Mr. Loy Cheah & Mr. Jonathan P'ng, Region of York
Re: Draft WaterlWastewater and Transportation Master Plan Updates
Mr. Jonathan P'ng, Manager, Water & Wastewater Planning, provided an update
of the Draft Water/Wastewater Master Plan, outlining the projected water needs
over the next 40 to 50 years within York Region. Mr. P'ng reviewed the short and
long range water based projects planned to maintain the infrastructure necessary
to accommodate the forecasted growth and address regional' servicing demands,
while also addressing funding challenges and providing solutions that will protect
the natural environment.
Mr. Loy Cheah, Manager of Transportation Planning, provided an update of the
Draft Transportation Master Plan, outlining the Region's five year action plan as
well as the longer term goals and projects to facilitate ongoing sustainable
transportation in York Region. Mr. Cheah reviewed projects and improvements
relating to enhancement and expansion of the Rapid Transit System, highway
extensions with transit service and connections with GO, TTC and adjacent
municipalities.
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the presentation be received for information
CARRIED
VI PUBLIC SERVICE ANNOUNCEMENTS
Mayor Morris advised that the Chamber of 'Commerce will be holding its
Business Achievement Awards Ceremony at the Country Day School in King City
on October 8, 2009, and that tickets are available for $75 plus GST.; for more
information contact the Chamber at 906-727-7262.
Mayor Morris advised that the week of Sunday, October 4 to Saturday, October
10, 2009 is Fire Prevention Week.
Councillor Wilson advised that there will be an open house taking place at the
Aurora Fire Station #44 located at 220 Edward Street on October 3, 2009.
Councillor Wilson advised that York Region's "Fill the Box" Campaign is.in effect, .
encouraging food donations to support local food banks, and he advised that
donation boxes are located at all York Region fire halls and grocery chain stores.
Councillor Wilson advised that he and the Mayor attended the recent grand
opening celebration for thenewRBC Insurance. branch and Royal Bank, both
located at Wellington Street and the 404, at which they announced their donation
of over $12,000 toward Blue Hills Academy in Aurora, and Big Brothers and Big
Sisters thanked them for their ongoing support.
Councillor Wilson advised that on Saturday, September 26, 2009, he attended
the grand opening celebration of a Teen Challenge — GTA residential facility for
young women seeking freedom from drug and alcohol dependencies, located in
King City. Councillor Wilson encouraged interested parties to visit
www.teench a ll a nge. ca.
Mayor Morris advised that the Aurora Tigers Jr. A Hockey Team has started the
new season with a new promotional campaign and under new management.
Mayor Morris encouraged the community to continue supporting the Tigers by
coming out for some exciting hockey games at the Aurora Community Centre
and advised of the two upcoming homes games being held on October 2n'
against Brampton and October 91h against Couchiching , The games were to be
held at 7:30 p.m.
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COUNCIL AGENDA - October 13, 2009 Council Minutes - 4
Minutes of Council Meeting
Tuesday, September 29, 2009
Page 4 of 7
Mayor Morris advised that York Region's "Fill the Box" Campaign has announced _
that each food bank in York Region, including the Aurora Food Pantry, will have
the opportunity to apply for a grant of up to $10,000.
Councillor Buck advised that she and Councillors McRoberts and Collins-Mrakas
were in attendance at a recent event held by Ms. Belinda Stronach at the Magna
Centre for the Neighbourhood Network in recognition of its over 300 community
based volunteers who are growing In numbers and providing a great service for
those in need within the Region of York.
Councillor Buck advised that the Town of Aurora had previously been invited to
partner with the Neighbourhood Network and that she will be bringing forward a
notice of motion in response to this invitation.
Councillor Gaertner advised that she and Councillor Wilson and Mayor Morris
recently attended an open house at the Aurora Retirement Centre to showcase
their newly refurbished facility.
Councillor Gaertner advised that the plantings around town are beautiful and she
thanked the Parks Department staff and the Aurora Horticultural Society for their
good work.
Mayor Morris advised that the Ovarian Cancer Canada - Winners Walk of Hope
took place on Saturday, September 19, 2009 at Regency Acres Public School.
Mayor Morris advised that she had invited Ovarian Cancer Canada to provide a
presentation about the disease to Council at a future meeting.
Mayor Morris advised of the recent opening of the paediatric oncology ward at
the'Southlake Regional Health Centre.
Councillor MacEachern announced that the Lake Simcoe Region Conservation
Authority has been awarded the "Thiess International Riverprize 2009", the
world's most prestigious award for excellence. in watershed management, and
she extended congratulations to the Conservation Authority Staff.
Councillor Granger extended thanks to Aurora Home Depot, on behalf of Council,
for their partnership with the Aurora Arboretum Society in constructing a beautiful
arbour at the north entrance to the Arboretum at St. John's Sideroad and
Industrial Parkway, and the future construction of a second arbour to be Iodated
at the main entrance to the Arboretum. .
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(1) and 1(7) were identified for discussion.
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
2. Memorandum from Mayor Phyllis Morris
Re: Anne Bartley Smith Lands
Withdrawn
!9:0
COUNCIL AGENDA - October 13, 2009
Minutes of Council Meeting
Tuesday, September 29, 2009
Page 5 of 7
Council Minutes - 5
3. Correspondence from Councillor. Virginia Hackson, Chair
Lake Simcoe Region Conservation Authority
Re: Thiess International Riverprize — 2009
THAT the correspondence from Councillor Virginia Hackson, Chair, Lake
Simcoe Region Conservation Authority regarding the Thiess International
Riverprize 2009 be received; and
THAT Mayor Morris send a letter of congratulations, on behalf of the Town
of Aurora, to Lake Simcoe Region Conservation Authority Board and Staff. -
CARRIED
IX DELEGATIONS
None
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. General Committee Meeting Minutes - Tuesday, September 22, 2009
(1) ADM09-011 —Patch Log House
Moved by Councillor Collins-Mrairas Seconded by Councillor McRoberts
THAT'staff be directed to pursue a detailed construction estimate for the
Patch Log House, not to exceed $5,000; and
THAT the funding options be clearly laid out; and
THAT the construction estimates reflect options #1 and 412 in report
ADM09-011: and
THAT staff be directed to discuss with the Leisure Services Department,
and any otherappropriate departments, potential uses for the building;
and
THAT staff consult with user groups for potential uses.
On a recorded vote the resolution was CARRIED.
YEAS:8 NAYS:1
VOTING YEA: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAY: Councillor Buck
-9-
COUNCIL AGENDA - October 13, 2009
Council Minutes - 6
Minutes of Council Meeting
Tuesday, September 29, 2009
Page 6 of 7
(7) LS09-039 — Stewart Burnett Park Senior Baseball Diamond Facility -
Additional Expenditures
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT Council authorize ah additional expenditure of up to $26,000.00 for
various professional and operational work items that have recently been
identified through the construction of the Stewart Burnett Park Baseball
Diamond.
On a recorded vote the resolution was CARRIED UNANIMOUSLY,
YEAS; 9 NAYS: 0
VOTING YEA: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachem, McRoberts, Wilson and Mayor Morris .
VOTING NAY: None
Moved by Councillor Gallo Seconded by Councillor Granger
THAT the balance of the minutes of the General Committee Meeting of
September 22, 2009 be received and the recommendations carried by the
Committee be approved.
CARRIED
XI REGIONAL REPORT
Mayor Morris advised that the Region Council report will be provided at the next
meeting of Council.
XII NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Mayor Morris read out the memo that had been placed on the agenda but had
been withdrawn from the agenda earlier that evening and gave Notice of Motion
with respect to the Anne Bartley Smith Lands.
Councillor Buck expressed concern regarding the deterioration of several roads,
and mentioned Henderson Drive and Allaura Blvd in particular. She stated the
roads had been reconstructed in Aurora over the past two years or less, and
questioned what had changed in the specifications to cause early deterioration
compared to previous years.
Councillor MacEachern advised that there had been a problem with the
construction of Henderson Drive but it had been constructed during the previous
term of Council. The Director of Public Works advised that he was not aware of
any changes to the road construction standards, but he would look into the.
concern.
Mayor Morris advised that a letter will be drafted on behalf of the Mayors Office.
to the York Region District School Board with regard to the decision to close
Wells Street School, and that she would be seeking an apology on behalf of
CAWS and the Town.
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COUNCIL AGENDA - October 13, 2009
Minutes of Council Meeting
Tuesday, September 29, 2009
Page 7 of 7
X111 CLOSED SESSION AGENDA
Council Minutes - 7
Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts
THAT Council resolve into a Closed Session, following adjournment, to
consider:
1. A proposed or pending acquisition or disposition of land by the
municipality or local board.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
YEAS:9 NAYS:0
VOTING YEA: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAY: None
XIV READING OF BY-LAWS
Moved by Councillor Geartner Seconded by Councillor Granger
THAT the following listed by-laws be given 1st; 2nd and 3rd readings, and
enacted:
5164-09
5172-09
XV ADJOURNMENT
BEING A BY-LAW to exempt
Lots 12 to 33 inclusive on Plan
65M-4079 from Part -lot Control
(Santorio Holdings Inc.)
(related to PL09-0.72 — Sept 22/09 GC)
BEING A BY-LAW to confirm actions
by Council resulting from Council
Meeting 09-26 on September 29, 2009
CARRIED
Moved by Councillor Granger
THAT the meeting be adjourned at 9:30 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR CHRISTOPNER C. COOPER
ACTING TOWN CLERK
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COUNCIL AGENDA - October 13, 2009
Delegation a - 1
Sept. 25, 2009
Dear Chrisopher,
I am writing this letter to ask for a 5-7 min. time slot at the Tues. Oct.13 Town Council meeting, as
invited by Mayor Morris when she attended our mini Winners Walk of Hope at Regency Acres PS on Sat.
Sept. 19.
Jackie Thompson, a member of our planning committee, Aurora resident and ovarian cancer survivor,
will begin with a .brief description of Ovarian Cancer Canada, the recipient of funds raised at our Walk.
Sandie Gordon,. a volunteer with Ovarian Cancer Canada and a survivor as well, will outline the
symptomsand signs of ovarian cancer.
I; a member of the planning committee, Aurora resident, with a sister who just marked her 1% yr.
surviving milestone, will finish with a talk about the origin of the Aurora walk and why it continues.
We thank you and Mayor Morris for this wonderful opportunity to promote further this community walk
that 'will. be in its year, in 2010.
Sincerely,
Gayle Palmer
12
COUNCIL.AGENDA - October 13, 2009
ITEM # - 1.
AuR_oRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 0942
Council Chambers
Aurora Town Hall
Tuesday; October 6, 2009
ATTENDANCE
COMMITTEE MEMBERS
MEMBERS ABSENT.
OTHER ATTENDEES
Councillor Granger in the Chair; Councillors Collins-
Mrakas, Gallo, MacEachern, McRoberts, Wilson
(arrived at 7:10 p.m.) and Mayor Morris
Councillors Gaertner and Buck were absent.
Chief Administrative Officer, Town Solicitor/Acting
Town Clerk, Director of Building & By-law Services,
Director of Leisure Services, Director. of Planning &
Development Services, Director of Infrastructure
Services, Director of Corporate & Financial Services/
Treasurer, and Council/Committee Secretary.
Councillor Granger called the.meeting to order at 7:04 p.m.
DECLARATIONS OF PECUNIARY INTEREST
Councillor MacEachern declared an interest.in item 4 - Memorapdum from Mayor
Phyllis Morris regarding Anne Bartley Smith Lands, by virtue of her involvement
with a resident group and her participation In activities as it relates to these lands;
and did not take part in,: or vote on any questions in this regard or attempt in any
way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 09-21, September 22, 2009
General Committee recommends:
THAT the General Committee Meeting minutes 09-21 from the September
22, 2009 meeting be adopted.
CARRIED
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COUNCIL AGENDA - October 13, 2009
ITEM # 1-2
General Committee Meeting Minutes
Tuesday, October 6, 2009
Page 2 of 4
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Item 4 was identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be, authorized to take all necessary action
required to give effect to same:
1. BA09-008 — Request for Sign Variance to Sign By-law 4898-07.P
CIBC — 660 Wellington Street Bast
THAT Council approve a request for sign variance to permit wall signs on
four elevations, specifically one wall sign on the West Elevation having a
maximum sign area of 68.64 square feet and one wall sign on the North
Elevation having a maximum sign area of 118 square feet, for the CIBC at
660 Wellington Street East, whereas the Sign Bylaw.restricts wall signs to.
two elevations. .
2. PL09-071 — Proposed Amendments to Street Numbering (Addressing) Policy
THAT Council approve the recommended modifications, to the Street
Numbering Policy, as identified in Attachment "A to report PL09-071.
3. PL69-076 — Zoning By-law Amendment Application
Removal of (H) Holding Prefix
Trenti Estate Inc.
9 Borealis Avenue
Block 182, Plan 65M-3658 and Block 147, Plan 65M4678
File D14-03-09
THAT Council enact By-law 5171-09 to remove the Holding (H) prefix to
allow the subject lands to be developed for a commercial building.
CARRIED
VI DELEGATIONS
\t.]S
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
-14.
COUNCIL AGENDA - October 13, 2009
General Committee Meeting Minutes
Tuesday, October 6, 2009
Page 3 of 4
ITEM # 1-3
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor MacEachern, having previously declared an interest in item 4, did not
take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
4., Memorandum from Mayor Phyllis Morris
Re: Anne Bartley Smith Lands
(Notice of Motion previously given at September 29, 2009 Council Meeting)
General Committee recommends:
THAT. Council receive this memorandum for information;
AND FURTHER: authorize Staff to explore a potential custodial
relationship agreement with. the Ontario Heritage Trust related to the Anne
Bartley Smith Lands;
AND FURTHER THAT the Chief. Administrative Officer report back to
Council with the, parameters of a potential custodial relationship
agreement with the Ontario Heritage Trust related to the Anne Bartley
Smith Lands, if appropriate.
CARRIED
IX NEW BUSINESS/GENERAL. INFORMATION— COUNCILLORS
Mayor Morris suggested that Councillors provide their items for New Business in
written format to the Secretariat staff to assist in completing accurate minutes.
Councillor Granger inquired as to the types of items which may be captured
under New Business, to which the Acting Town Clerk responded, quoting section
3.14 of the Procedural By-law, as follows:
New BusinesslGeneral Information - Councillors
3.14 This section shall contain items which a member may introduce which
was not circulated with the agenda and which, due to its nature cannot be
properly presented at a subsequent meeting of Council or appropriate
Committee.
In addition, a member may introduce a notice of motion or a motion to
reconsider in accordance with the provisions of this by-law. Members
may also raise questions regarding matters that may be appropriate for
staff comment in the form of immediate response or subsequent follow
up. Any New Business/General Information - Councillors consideration
that results in a direction to staff shall require a Notice of Motion by a
Member of Council. A resolution shall then be presented at the next
Council or General Committee meeting to give such direction effect.
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed. Session, following
adjournment, to consider:
-15-
COUNCIL AGENDA - October 13, 2009
General Committee Meeting Minutes
Tuesday, October 6, 2069
Page 4 of 4
litigation or potential [itigation, including matters before
administrative tribunals, affecting the municipality or local board
(1 item); and
labour relations or employee negotiations (1 item); and
advice that is subject to solicitor -client privilege, including
communications necessary for that purpose (1 item)
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at•7:14 p.m.
CARRIED
ITEM # 1-4
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-22 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, OCTOBER 13, 2009.
PHYLLIS M. MORRIS, MAYOR
0
CHRISTOPHER C. COOPER
ACTING TOWN CLERK
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COUNCIL AGFA4 October 13, 2009
Ai.moR.A
ITEM # 2.-1
MEMORANDUM I Office of the Mayor
Date: October 13, 2009
To: Members of Council
From: Mayor Phyllis.Morris
Re: AMCTO Membership Service Recognition ,
RECOMMENDATION:
THAT Council:
Receive for information
❑ Endorse the recommendations
❑ Provide direction
-17-
COUNCIL AGt`-ctober 13, 2009
AumoRA
,Yowm uc good C Wpaq
MEMORANDUM I Office of the Mayor
Date: October 13, 2009
To: Members of Council
From: Mayor Phyllis Morris
Re: AMCTO Membership Service Recognition
ITEM # 2-2
Please be advised that the following Town of Aurora staff has been recognized for her
longstanding . commitment to the Association of Municipal Managers, Clerks and
Treasurers of Ontario (AMCTO) and to the municipal profession:
• Darlene Munro AMCT 10 year award
This accomplishment, demonstrates Darlene's ongoing .support for the Association and
recognizes the part she continues to play in helping to improve the municipal profession
and in fostering and sustaining municipal excellence.
Please join me in congratulating Darlene on this achievement.
Sincerely,
Mayor Phyllis Morris
C: Darlene Munro
Neil Garbe, Chief Administrative Officer
AURORA
r
6 /
to
COUNCIL AGENDA - October 13���009 ITEM #
Z-3
AMCTO
005 THE MUNICIPAL EXPERTS
September 14, 2009
Mayor Phyllis Morris
Town of Aurora
Box 1000
1 Municipal Drive
Aurora, ON L4G 6J1
Dear Mayor Morris:
AMCTO (Association of Municipal Managers, Clerks and Treasurers of Ontario)
recognizes the importance of celebrating the achievements of our members. To this end,
AMCTO annually recognizes its members - in 10 year increments - for longstanding .
commitment to the Association and to the municipal profession. A certificate recognizing
each member's years of service to AMCTO has been forwarded to them directly.
This year in your municipality, we acknowledge the commitment of the following valued
members of your staff:
Darlene Munro, AMCT 10 year award
We ask you to assist us in recognizing these individuals for their ongoing support for the
Association and for the part they continue to play in helping to improve the municipal
profession and in. malting. AMCTO the leading organization in fostering and sustaining
municipal excellence.
Our, sincere gratitude to you for your continued support for these valued AMCTO
members and dedicated employees of your organization. We trust that your municipality has
tremendously benefited from their membership in AMCTO and we are confident that it will
continue to do so.
Sincerely,
Christine Norris, CMO
President
cc.- Chief Adzministrative Officer
AMCTO (ASSOCIATION OF MUNICIPAL MANAGERS, CLERICS AND TREASURERS OF ONTARIO)
2680 Skymark Avenue, Suite 910, Mississauga, Ontario L4W 5L6
Tel: (905) 602-4294 Fax: (905) 602-4295• EWII�amcto@amoto.com WeI5: www.amcto,com
COUNCIL AGENDA - October 13, 2009 ITEM # s -
Adoption of Recommendation from. Closed Session General Committee Meeting
September 8, 2009
That the recommendation from. the Closed Session General Committee Meeting held on
September 8, 2009 regarding the following matter be approved:
1. Personal Matter —Appointment of Heritage Advisory Committee Member
That Ms. Erina Kelly be appointed to fill the vacancy on the Heritage Advisory
Committee.
COUNCIL AGW�ctober 13, 2009 Regional Report - 1
AUR.OkA
yowm 4,& gnad6 CoWpa,ry
MEMORANDUM Office of the Mayor
Date: October 13, 2009
To: Members of Council
From: Mayor Phyllis Morris
Re: York Region Council Highlights — Mayor's Report — September 24, 2009
RECOMMENDATION:
THAT Council:
Receive for information
❑ Endorse the recommendations
❑ Provide direction
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COUNCI LAAG f4 c ober 13, 2009RA
Regional Report - 2
.yowre l' tjmd, Coffin
MEMORANDUM office of the Mayor
Date:
October 13, 2009
To:
Members of Council
C:
Neil Garbe, CAO
From:
Mayor Phyllis Morris
Re: York Region Council Highlights — Mayor's Report — September 24, 2009
Town of Markham Councillor Joseph Virgillo sworn in as York Regional Councillor
York Region Chairman and CEO Bill Fisch welcomed Town of Markham Councillor Joseph
Virgilio as the newest member of York Regional Council. The long -serving local Ward 6
Councillor succeeds former Regional Councillor Tony Wong, who passed away in June.
Mr. Virgilio was appointed to the Regional Councillor position by the Town of Markham following
a vote at their September 15'h Council meeting. A swearing -in ceremony was held at York
Regional Council by the Regional Clerk.
The Regional Municipality of York launches its 2009 United Way of York Region
employee campaign
The Regional Municipality of York and York Regional police officially launched its 2009 staff
campaign in support of the United Way of York Region, with an overall fundraising goal of
$250,000.
Throughout the six -week campaign, York Region employees are encouraged to support the
United Way through automatic payroll donations and by participating in numerous fundraising
events.
YRT/Viva fares to remain unchanged for 2010
Despite rising insurance and operational expenses, York Regional Council has agreed to.keep
YRTNiva fares unchanged for 2010. Citing the downturn in the economy, Council requested
staff to find efficiencies in the system in an effort to keep costs contained. Currently fares help
York Region recover 40 per cent of costs.
For a breakdown of all YRTNiva fares, please visit www.vrt.ca and click on "Fares" in,the
navigation bar.
COUNCIL AGEJDA OTr 113, 2009 - Regional Report - 3
Yow're iry good cor�r�as y
York Region receives funding to. develop Immigration Settlement Strategy
In a deputation to York Regional Council, Newmarket -Aurora MP Lois Brown announced the
Government of Canada will invest $448,000 to assist The Regional Municipality of York in
developing a "Made in York Region" Immigration Settlement Strategy. The announcement is
- --- part of the federal government's Local Immigration Partnership Strategy to help co-ordinate
settlement services and address funding and service gaps so that immigrants can integrate
socially and economically into our communities.
Recruitment for the Community Partnership Council is expected to commence in November.
The Immigration Settlement Strategy is expected to be developed by March 31, 2011.
York Region Chairman recognizes staff retirements
York Region Chairman and CEO Bill Fisch congratulated York Region Transit General Manager
Don Gordon on his retirement after nine years of service with the Region and more than 30
years working in the public sector. The Chairman and several members of Regional Council
commended Mr. Gordon on his effective leadership which resulted in amalgamating transit
services across the Region and growing the service from seven million riders in 2000 to more
than 20 million riders in 2009,
Chairman Fisch also acknowledged that Community and Health Services Commissioner Joann
Simmons has announced her intention to retire at the end of November. Ms Simmons has been
with York Region for 21 years, capping a public service career spanning 33 years.
York Region proposes Ontario Buildingrode foster greater green building design
York Regional Council will ask the Minister of Municipal.Affairs and Housing to enhance the
sustainability, energy and water efficiency requirements of the Ontario Building Code for higher
density development and ground related buildings.
York Region has ensured the draft Regional Official Plan contain progressive policies to
mandate green buildings to a LEED or equivalent alternative standard across the Region. While
provincial policy supports sustainable community development and green buildings, the Ontario
Building Code is a minimum standard for building construction. Builders cannot be mandated to
go beyond the minimum standards, which is an obstacle for York Region to implement its green
building initiatives.
York Region provides comments on Simcoo strategy
York Regional Council endorsed comments made in response to the Environmental Bill of
Rights Registry posting on Places to Grow — Simcoe Area: A Strategic Vision for Growth, June
2009.
Regional Council has asked the Province to:
• Implement the Growth Plan equitably
• Assess the impact on the GTA regions, including York Region
• Commit to transportation capacity improvements
COUNCIL AGENDR►- bber 13, 2009
AURORA
yurtlr&! o Good, nmwpaq
Regional Report - 4
• Clarify how the principles in the Simcoe Growth Vision will address the Lake Simcoe
Protection Plan
Require that the construction and/or operation of all existing water and proposed
wastewater treatment facilities in the Lake Simcoe Watershed be held to the same high
standard of environmental responsibility and performance as those in York Region
York Regional Council authorizes measures to respond to anticipated pandemic
influenza
York Regional Council received a report outlining priority public health response measures to
the anticipated pandemic H1N1.influenza activity in York Region this autumn. The response
includes operating up to five immunization clinics and three influenza assessment centres. The
purpose of the assessment centres is to provide surge capacity when the primarylcare system
is overwhelmed to ensure residents have rapid access to antiviral medication, if indicated.
Regional Council authorized estimated expenditures of approximately $6.7 million for a public
health pandemic response. In addition, Regional Council authorized the addition of one senior
staff position, an Associate Medical Officer. of Health, to enhance communicable, disease crisis
management.
Regional Council has legislative duties and responsibilities as the Board of Health under the
Health Protection and Promotion Act.
Next.meeting of York Regional Council
York Regional Council will meet on Thursday, October 221d at 9:30 a.m. at the York Region.
Administrative Centre Council Chambers, located at 17260 Yonge Street in the Town of
Newmarket:
Respectfully submitted for Council's information.
-Phyllis-M. Morris
Mayor
COUNCIL
October 13, 2009
By -I
5171 - 1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5171-09
BEING A BY-LAW to amend
Zoning By-law No.' 2213-78, as
amended, to remove a holding
symbol (Trenti Estates Inc.)
WHEREAS the Council of The Corporation of the Town. of Aurora enacted By-law
2213-78, including amendments thereto (hereinafter the "Zoning By -law") -
AND WHEREAS on August 3, 2001, the Ontario Municipal Board approved By-law
4294.01.1) to amend the Zoning By-law respecting,the lands described as Part of Lots
24 and 25, Concession 2, ,E.Y.S., which By-law included Holding "(H)" symbols
permitted under sections 34 and 36 of the Planning Act, R.$,O. 1990, c.P.13;
AND WHEREAS notice of intention to pass this By-law has been provided;
AND WHEREAS the Council of The Corporation of the Town of Aurora is satisfieq that
the conditions forthe removal of the Holding "(H)" symbol respecting the C1-4 zone set
out in By-law 4294.01.D.D have been met;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
1. THAT By-law 4294.01.D, being a By-law to amend the Zoning By-law, be and is
amended to remove the Holding "(H)" symbol preceding the (H) 01-4 zone
shown on Schedule "A" to By-law 4294.01.D.; and
2: THAT the provisions of this By-law shall come into force and take effect upon
third reading subject to compliance with the provisions of the Planning Act,
R.S.O. 1990, c.P.13.
READ A FIRST AND SECOND TIME THIS 13TH DAY OF OCTOBER 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 13TH DAY OF OCTOBER,
2609.
PHYLLIS M. MORRIS, MAYOR
CHRISTOPHER C. COOPER
ACTING TOWN CLERK
NPlpf d o toSorm .
; yLeg,dSemkes
'St9mturc. ant_itor
-25-
COUNCII JAGENDJ - October 13, 2009
5174 - 1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5174-09
BEING A BY-LAW to confirm actions by Council
resulting from Council Meeting 09-27 on
October 13, 2009
THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY
ENACTS AS FOLLOWS:
1. THAT the actions by Council at its meeting held on October 13, 2009 in respect
of each motion, resolution and other action passed and taken by the Council at
the said meeting is, except where prior approval of the Ontario Municipal Board is
required, hereby adopted ratified and confirmed.
Z. THAT the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
READ A FIRST AND SECOND TIME THIS 13TH DAY OF OCTOBER, 2009.
READ A THIRD TIME AND FINALLYPASSED THIS 13TH DAY OF OCTOBER, 2609.
PHYLLIS M. MORRIS, MAYOR
CHRISTOPHER C. COOPER
ACTING TOWN CLERK