AGENDA - Council - 20090224i
N0.09-04
TUESDAY, FEBRUARY 24, 2009
1:00 P.M.
COUNCIL CNAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
February 20, 2009
AUIZURA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 09-04
Tuesday, February 24, 2009
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented:
III OPEN FORUM
IV ADOPTION OF MINUTES
Council Minutes of February 10, 2009, Meeting Number 09-03 . pg. 1
RECOMMENDED:
THAT the Council minutes of February 10, 2009, meeting number 09-03
be adopted as printed and circulated.
V PRESENTATIONS
a) Ontario Heritage Trust Award Presentations:
Lifetime Achievement and Yonge Heritage Leader
Council Meeting No. 09-04
Tuesday; February 24, 2009
Page 2 of 5
VI PUBLIC SERVICE ANNOUNCEMENTS
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
t
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
a) Ms Brenda McGowan, Manager, Tourism Development pg. 9
York Region
Re: Long Term Tourism Destination Development Strategy
Draft for Consultation
(booklet distributed to Council under separate cover)
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
York Region Council Highlights - January 22, 2009 pg. 40
Mayor's Report
Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
XIII READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5109-09.T BEING A BY-LAW to amend parking pg. 43
By-law 4574-04.T as amended, with
respect to southbound left turn from
Yonge Street to Catherine Avenue
5115-093 BEING A BY-LAW to amend parking pg. 44
By-law 4574-043 as amended, with
respect to parking on Centre Street
Council Meeting No. 09-04
Tuesday, February 24, 2009
Page 3 of 5
5116-09.0 BEING A BY-LAW to Confirm Actions pg. 45
by Council Resulting from Council
Meeting 09-04 on February 24, 2009.
XIV CLOSED SESSION
THAT Council resolve into a Closed Session to consider:
a proposed or pending acquisition or disposition of land for municipal
or local board;
XV ADJOURNMENT
Council Meeting No. 09-04
Tuesday, February 24, 2009
Page 4 of 5
AGENDA ITEMS
1. Special General Committee Meeting Report No. 09-06 pg. 11
Monday, February 9, 2008
RECOMMENDED:
THAT the report of the Special General Committee Meeting No. 09-06 be
received and the recommendations carried by the Committee be
approved.
2. General Committee Meeting Report No. 09-07 pg. 14
Tuesday, February 17, 2008
RECOMMENDED:
THAT the report of the General Committee Meeting No. 09-07 be received
and the recommendations carried by the Committee be approved.
3. PW09-010 — Ridgewood Condominium - Tieback Encroachment pg. 21
Agreement
RECOMMENDED:
THAT the Mayor and Town Clerk be authorized to execute an
encroachment agreement with The Rockport Group for the Ridgewood
Condominium Development on 105 John West Way.
4. Memorandum from the Director of Financial Services pg. 33
Re: Further Information Pertaining to Item 1 - Special General
Committee Meeting Report No. 09-06 Monday, February 9, 2009
With Respect to Closed Capital Projects
RECOMMENDED:
THAT the memorandum from the Director of Financial Services regarding
Closed Capital Projects be received for information.
Council Meeting No. 09-04
Tuesday, February 24, 2009
Page 5 of 5
5. Letter from the Town of Newmarket pg. 36
Re: Resolution R2-2009 - Request to Province via Ministry of Culture
To Close Funding Gap for Museums in the Community Museum
Operating Grant Program
RECOMMENDED:
THAT the resolution from the Town of Newmarket, regarding a request to
the Province, via the Ministry of Culture, to close funding gap for museums
in the Community Museum Operating Grant Program, be received for
information.
6. Letter from the Lions Club of Aurora Inc. pg. 38
Re: Collected Donations
RECOMMENDED:
THAT the letter from the Lions Club of Aurora Inc. regarding collected
donations, be received for information.
7. Adoption of Recommendations from Closed Session Meeting pg. 39
February 10, 2009
RECOMMENDED:
THAT the recommendations from the Closed Session Meeting held on
February 10, 2009 regarding the following matters be approved:
• A proposed or pending acquisition or disposition of land
Council - February 24, 2009
Council Minutes 09-03 - 7
A.uRoxA
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 09-03
Council Chambers
Aurora Town Hall
Tuesday, February 10, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, McRoberts and Wiiscri.
MEMBERS ABSENT Councillors Gallo and MacEachern were absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk,` Director of Leisure Services,
Director of Planning, Director of . Public Works,
Director of Financial Services/ Treasurer and Council/
Committee Secretary,
Mayor Morris called the meeting to order at 7:00 p.m.
DECLARATIONS OF PECUNIARY INTEREST
Councillor Gaertner dec{ared an interest in. item 4(12) - LS09-005 — 2008
Community Grant Requests, by virtue of an affiliation with Hot Spot, and did not
take part in, or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
APPROVAL OF AGENDA
Moved by Councillor Granger Seconded by Councillor Wilson
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Delegation Request from Mr. Joel Maxwell
Re: Item 4(4) - TSAG09-01 - Speeding and Safety Concerns
on Batson Drive
and By-law 5110-093
➢ Replacement Page for Item 6
Memorandum from the Chief Administrative Officer
Re: Donation of Naming Rights — Southlake Regional Health
Centre Foundation Gala
CARRIED
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Council - February 24, 2009
Council Minutes 09-03 - 2
Minutes of Council Meeting No. 09-03
Tuesday, February % 2009
Page 2 of 8
Ill OPEN FORUM
None
IV ADOPTION OF MINUTES
Council Minutes of January 20, 2009, Meeting Number 09.01
Special Council - Public Planning Minutes of January 28, 2009, Meeting
Number 09-02
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT the Council minutes of January 20, 2009, meeting number 09-01
and the Special Council - Public Planning minutes of January 28, 2009,
meeting number 09-02 be adopted as printed and circulated.
CARRIED
V PRESENTATIONS
None
VI PUBLIC SERVICE ANNOUNCEMENTS
. None
VII DETERMINATION OF ITEMS REQUIRING SEPARA TE DISCUSSION
Items 4(12), 5, 6, 7 and 8 were identified for discussion.
V10 ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Buck Seconded by Councillor McRoberts
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. Special General Committee Meeting Report No. 09-02
Saturday, January 31, 2009
THAT the report of the Special General Committee Meeting No. 09-02 be
received and the recommendations carried . by the Committee be
approved.
2. Special General Committee Meeting Report No. 09-03
Monday, February 2, 2009
THAT the report of the Special General Committee Meeting No. 09-03 be
received and the recommendations carried by the Committee be
approved.
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Council - February 24, 2009
Council Minutes 09-03 - 3
Minutes of Council Meeting No. 09.03
Tuesday, February 10, 2009
Page 3 of 8
3. Special General Committee Meeting Report No. 09-04
Tuesday, February 3, 2009
THAT the report of the Special General.Committee Meeting No. 09-04 be
received and the recommendations carried by the Committee be
approved.
9. Correspondence from Canadian Blood Services
Re: Mayors Blood Donor Clinic
THAT the correspondence from Canadian Blood Services be received for
information.
10. Adoption of Recommendations from Closed Session Meeting
December 9, 2008
THAT the recommendations from the Closed Session Meeting held on
December 9, 2008 regarding the following matters be approved:
1. Advice that is subject to solicitor -client privilege
Re. identifiable Individuals
11. Adoption of Recommendations from Closed Session. Meeting
January 13, 2009
THAT the recommendations from the Closed Session Meeting held on
January 13, 2009 regarding the following matters be approved:
1. Advice subject to solicitor -client privilege
2. Personal Matter — Appointment of Leisure Services .Advisory
Committee Member
THAT Mr. Jag Parhar be appointed to fill the vacancy on the Leisure
Services Advisory Committee
12. Adoption of Recommendations from Closed Session Meeting
January 20, 2009
THAT the recommendations from the Closed Session Meeting held on
January 20, 2009 regarding the following matters be approved:
1. Property Matter — Offer to Purchase Agreement — Unopened Road
Allowance
13. Adoption of Recommendations from Closed Session Meeting
February 3, 2009
THAT the recommendations from the Closed Session Meeting held on
February 3, 2009 regarding the following matters be approved:
1. Personal Matter about an identifiable individual - two items
2. Litigation or potential litigation —three items_
CARRIED
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Council - February 24, 2009
Council Minutes 09-03 - 4
Minutes of Council Meeting No. 09-03
Tuesday, February 10, 2009
Page 4 of 8
IX DELEGATIOMS
a) Mr. Larry Palmer
Re: Tribute Dinner in Honour of Ernie Crossland
Mr. Palmer, representing Community Living Newmarket/Aurora Division, advised
Council of the 7" Annual. Community Tribute Dinner in honour of Mr. Ernie
Crossland. Mr. Pal mer.explained that Mr. Crossland is an exceptionally involved
and valued member of the community, who has received numerous awards and
special recognition for his endless volunteerism and enthusiasm for fundraising
events and initiatives in his community. Mr. Palmer invited the Mayor and
Members of Council to purchase tickets for this special event and support
Community Living in Aurora and Newmarket. ,
Moved by Councillor Wilson - I Seconded by Councillor Buck
THAT the comments of the delegate be received for information.
CARRIED
b) Fire Chief John Molyneaux and
Deputy Fire Chief Paul Leslie - Central York Fire Services
Re: Master Fire Plan Update
Fire Chief John Moleyneux introduced Deputy Fire Chief Paul Leslie, who
provided an overview of the purpose, scope and background for the Master Fire
Plan Update. Deputy Chief Leslie outlined the existing facilities and services
within the amalgamated Central York Fire Services and reviewed the 14
recommendations proposed within the Master Fire Plan for Council's
consideration and endorsement.
Moved by Councillor Wilson Seconded by Councillor Buck
THAT the comments of the delegate be received and referred to Item 5.
CARRIED
c) - Mr. Brent Heppell, President
Central York Professional Fire Fighters Association
Re: Master Fire Plan
Mr. Brent Heppell, President, of the Central York Professional Fire Fighters
Association (CYPFFA), provided Council with a "Decent Response" from the
CYPFFA in response to the Master Fire Plan Update.
Moved by Councillor Wilson
Seconded by Councillor Buck
THAT the comments of the delegate and the "Decent Response" from the
Central York Professional Fire Fighters Association (CYPFFA), be,
received and referred to item 5.
CARRIED
Moved by Councillor Wilson Seconded by Councillor Buck
THAT item 5 be brought forward for consideration.
CARRIED
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Council - February 24, 2009 Council Minutes 09-03 - 5
Minutes of Council Meeting No, 09-03
Tuesday; February 10, 2009
Page 5 of 8
5. Master Fire Plan Update — Central York Fire Services
(previously included on February 3, 2009 General Committee agenda -
Item 16-Pages 223-320)
'Moved by Councillor Wilson
Seconded by Councillor Buck
THAT Fire Services Report 2009-01 dated, January 6, 2009, be received
and endorsed as presented; and
THAT the "Decent Response" from the Central York Professional Fire
Fighters Association (CYPFFA) be received and referred to the Joint
Council Committee for consideration.
CARRIED
d) Mr. Joel Maxwell (ADDED ITEM)
Re: Item 4(4) - TSAC09.01 - Speeding and Safety Concerns
on Batson Drive; and By-law 5110-09.T -
Mr. Joel Maxwell advised that he and several of the residents' of Batson Drive
were involved in the initiation of the request to the Traffic Safety Advisory
Committee for parking control on Batson Drive. 'Mr. Maxwell advised that upon
further consideration it was determined that the proposed By-law 5110-09.T does
not fully address the nature of the concerns and he requested that this by-law not
be enacted.
Moved by Councillor Wilson . Seconded by Councillor Collins-Mrakas
THAT the comments of The delegate be received and that By-law 5110-
09.T be brought forward for consideration.
CARRIED
Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas
THAT By-law 5110.093 be referred back to staff for further review.
CARRIED
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. General Committee Meeting Report No. 09.05 Tuesday, February 3, 2009
CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO 09-05 TUESDAY FEBRUARY 3 2009
Councillor Gaertner, having previously declared an interest in item 12, did not take part
in the vote called for in regard to the adoption of this item.
(12) LS09-005 - 2008 Community Grant Requests
Moved by Councillor Wilson Seconded by Councillor Granger
THAT the 2008 community grant requests received from the Aurora
Seniors' Association and Hot Spot Youth Club be approved in the amount
of $1,380.00.
CARRIED
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Council - February 24, 2009
Council Minutes 09-03 - 6
Minutes of Council Meeting No. 09-03
Tuesday, February 10, 2009
Page 6 of 8 .
6.
7.
8.
Moved by Councillor Wilson
Seconded by Councillor Collins-Mrakas
THAT the balance of the report of the General Committee Meeting No. 09-
06 be received and the recommendations carried by the Committee be
approved. _
CARRIED
Memorandum from the Chief Administrative Officer
Re: Donation of Naming Rights —Southlake Regional Health
. Centre Foundation Gala
Moved by Councillor McRoberts - Seconded by Councillor Granger
THAT this item be accompanied by a brief staff report outlining recent park
naming history and be referred to the Leisure Services Advisory
Committee for its comment; and
THAT it then be brought back to a General Committee meeting prior to
July 2009.
CARRIED
Resolution from the Town of Bradford West Gwillimbury
Re: Bradford By -Pass — Regional Municipality of York and
The County of Simcoe
Moved by Councillor Wilson Seconded by Councillor McRoberts
THAT the resolution.from the Town of Bradford West Gwillimbury regarding
the Bradford By -Pass — Regional Municipality of York and The County of
Simcoe, be received for information.
CARRIED
Resolution from the Town of Newmarket
Re: Resolution RI-2009 - Earth Hour - Preparation and Challenge
Moved by Counc/Oor MgRoberls Seconded by Councillor Gaertner
THAT Council receive. and accept the challenge from Newmarket with
respect to Earth Hour.
CARRIED
XI . REGIONAL REPORT
York Region Council Highlights - January 22,.2009 - Mayor's Report
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT Council receive the Regional Report.
CARRIED
_g_
Council - February 24, 2009 Council Minutes 09-03 - 7
Minutes of Council Meeting No. 09-03
Tuesday, February 10, 2009
Page 7 of 8
Xll NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
Councillor Wilson wished good luck to the Aurora Ducks Swim Club at the 171h
Annual BDO Challenge which is taking place at the University of Guelph on
February 14 and 15, 2009.
Councillor Wilson expressed concerns regarding a letter to the, editor which was
submitted by another member of Council which contained information that he felt
was misrepresenting and inaccurate.
Mayor Morris encouraged staff and Council to express any concerns through the
Office of the Chief Administrative Officer. Mayor Morris advised that she is
supportive of the practice of writing letters to the editor, providing that the
information is factual and accurate.
Councillor Gaertner congratulated the Mayor's Office for supporting the Mayor's
Blood Clinic at the Town Hall and advised that a letter of thanks was received on
this agenda from Canadian Blood Services. -
Mayor Morris advised that the Mayor's Blood Clinic in a region -wide initiative and
she thanked the volunteers, staff, organizers and donors for coming out and
supporting this valuable program. .
Xlll READING OF BY-LAWS
Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5101-09.F BEING A BY-LAW to establish a schedule of fees for
applications, permits, the sale of Town publications,
and to prescribe service charges for administrative
matters
.5105-09.D
BEING A BY-LAW to exempt Lots 7, 8, 9, 10, 100 and
-
101 on 65M-4.075, from. the Part Lot Control
provisions as provided in subsection 50(5) of the
Planning Act, R.S.O. 1990, c.P.13 (as amended)
- _
(Royalcliffe Homes Bayview Inc.)
5106-09.13
. BEING A BY-LAW to exempt Lots 2, 60-64 and 67,
65M-4079, from the Part Lot Control provisions as
provided in subsection 50(5) of the Planning Act,
- - -
R.S.O. 1990, c.P.13-(as amended)
(CountryWide Homes at Aurora Inc.
5108-09,H
BEING A BY-LAW to Appoint Building Inspectors
5112-09.D
BEING A BY-LAW to establish highways on Plan
-
65M-3979 (Mavrinac Boulevard) and Part Lot 81, Con
1, EYS (Amberhill Way)
5113-09.0
BEING A BY-LAW to confirm actions by Council
resulting from Council Meeting 09-03 on February 10,
2009
CARRIED
— 7�
Council - February 24, 2009 Council Minutes 09-03 - 8
Minutes of Council Meeting No. 09-03
Tuesday, February 10, 2009
Page 8 of 8
PLEASE .NOTE: By-law 5110-09.T, Being a By-law to amend parking By-law 4574-
043, as amended, with respect to parking on Batson Drive, was
referred to staff for further review and not enacted at this time.
XIV CLOSED SESSION AGENDA
Moved by Councillor Wilson _ Seconded by Councillor Granger
THAT Council resolve into a Closed Session to consider:
• a proposed or pending acquisition or disposition of land for municipal
or local board
CARRIED
V ADJOURNMENT
Moved by Councillor McRoberts
THAT the meeting be adjourned at 9:03 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
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Council - February 24, 2009
Delegation a) - 1
Subject: FW: Deputation on February 24 at 7pm Aurora Municipal Council
From: McGowan, Brenda
Sent: Friday, December 19, 2008 1:01 PM
To: Janzen, Cindy
Subject: Deputation on February 24 at 7pm Aurora Municipal Council
Hello Cindy,
I would like to request time for a Council Deputation on February 24 at 7pm on the York Region Draft Long Term
Destination Development Strategy.
This strategy will be presented to the York Region Planning and Development Committee on January 7, then to
Regional Council Jan 22 - so trusting all goes forward, I want to plan ahead for the Muncipal consultation process.
I will be in touch after January 22 to firm up this commitment and provide documentation for distribution.
Thank you for all yourassistance and Happy Holidays
Brenda
Brenda McGowan
Manager, Tourism Development
York Region Tourism
The Regional Municipality of York
17250 Yonge Street, 1 st floor
Newmarket, ON L3Y 6Z1
phone: 905 830 4444 or 1 877 464 9675 ext 1553
email: brenda.mcgoweh@york.ca
www, orktounsm.com
www.york.ca
www,yorkeco n omici nsig hts_ca
www.yorksma l ibusiness. ca
2/19/2009
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Council - February 24, 2009 Delegation a) - 2
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Cbuncif- February 24, 2009 ITEM #
AURORA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 09-06
Council Chambers .
Aurora Town Hall
Monday, February 9, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair, Councillors Buck (arrived at
7:11, p.m.), Collins-Mrakas (arrived at 7:13 p.m.),
Gaertner, Gallo, Granger, MacEachern, McRoberts
and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director of Financial Services/Treasurer, Manager of
Legislative Services/Deputy Clerk, Acting ,Financial
Analyst/Budget Supervisor and Council/Committee
Secretary
Mayor Morris called the meeting to order at 7:00 p.m. _
.l DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
It APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following addition, be approved as presented:
➢ Revised Material — Item 1 - FS09-008
Capital Fund Report to December 31, 2008
CARRIED
BI DELEGATIONS
None
Council - February 24, 2009
ITEM# 1-2
Special General Committee Minutes No. 09-06
Monday, February 9, 2009
Page 2 of 3
IV CONSIDERATION OF ITEMS
1. FS09-008 — Capital Fund Report to December 31, 2008
Public Works-- Sanitary Sewer System Improvements — Project #42024 —
Sedimenl Removal from SWM Facilities and Project #42027142034 —
Stormwater Management Remedial Strategy
General Committee recommends:
THAT Project #42024 — Sediment Removal from SWM Facilities and
Project #42027/42034 — Stormwater Management Remedial Strategy be
closed and the funds be allocated to an appropriate reserve fund.
W_—T.7UU
Leisure Services- Parks — Project#73016 — Baseball Facility
General Committee recommends:
THAT a copy of the consultant's report, which was provided to staff
regarding the baseball facility, be. provided to Council.
CARRIED
General Committee recommends:
THAT the Director of Leisure Services provide a report outlining a new
philosophy regarding soccer field fencing, and specifically addressing
Confederation Park.
CARRIED
Leisure Services — Parks— Proiect #73063 — Mountain Bike Course
General Committee recommends:
THAT the project be closed and that the funds be transferred to Cash in
Lieu of Parkland; and
THAT, should the project be required in the future, a new Capital Project
Sheet be completed..
CARRIED
General Committee recommends:
THAT report FS09-008 — "Capital Fund Report to December 31, 2008" be
received; and
THAT a new Discretionary Reserve Fund, to be known as the Accessibility .
Discretionary Reserve Fund, be established; and
THAT Council authorize the re -allocation of capital project closing
balances, as identified in Attachment #2 of report FS09-008.
CARRIED
Council - February 24, 2009 ITEM #
Special General Committee.Minutes No. 09-06
Monday, February 9, 2009
Page 3 of 3
General Committee recommends:
THAT the Director of Financial Services provide a report pertaining to the
Accessibility Advisory Committee expending funds for capital items.
CARRIED
2. Memorandum from the Director of FinancelTreasurer
Re: 2009 Capital Budget
General Committee recommends:
THAT staff bring back a comprehensive fleet management report,
including a detailed description of the difference between leased vehicles
versus purchased vehicles, indicating how many vehicles were leased in
2007 versus 2008, as well as a description of the staffing complement to
drive the request for new vehicles.
CARRIED
General Committee recommends:
THAT the fleet report be received.
CARRIED
General Committee recommends:
THAT the Financial Services section of the Capital Budget be received.
CARRIED
General Committee recommends:
THAT the Library Carpet project #72073 be moved below the line.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:02 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-06 WAS
CONSIDERED AND APPROVED BY COUNCIL ON TUESDAY, FEBRUARY 24. 2009.
CouncY - February 24, 2009 ITEM # 2 - 1
AURORA
TOWN OF A URORA
GENERAL COMMITTEE MEETING MINUTES
NO, 09-07
Council Chambers
Aurora Town Hall
Tuesday, February 17, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor MacEachern in the Chair; Mayor Morris,
Councillors Buck, Collins-Mrakas (arrived at 7:06
p.m.), Gaertner, Gallo, Granger, McRoberts and
Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Manager of
Parks, Director of Planning,. Director of Public Works,
Director of Financial Services/Treasurer,, and
Council/Committee Secretary
Councillor MacEachern called the meeting to order at 7:04 p.m.
f DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
If APPROVAL OF AGENDA -
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved: -
P New Delegation (a) — Ms Sher St. Kitts
Re: 2009 Canada Day Parade Budget Proposal
Y New Closed Session Item — Personal matters about an
identifiable individual, including municipal or local board employees
CARRIED
IN ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Report No. 09-02
Saturday, January 31, 2009
Special General Committee Meeting Report No. 09-03
Monday, February.2, 2009
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Council - February, 241, 2009. ITEM # 2 - 2
General Committee Minutes No.,09-07
Tuesday, February 17, 2009
Page 2 of 7 -
Special General Committee Meeting Report No. 09-04 .
Tuesday, February 3, 2009
General Committee Meeting Report No. 09-05 -
Tuesday, February 3, 2009 -
General Committee recommends:
THAT the Special General Committee Meeting minutes 09-02, dated
Saturday, January 31, 2009, the Special General Committee Meeting.
minutes 09-03, dated Monday, February 2, 2009, the Special General
Committee Meeting minutes 09-04, dated Tuesday, February 3, 2009 and
_ the General Committee Meeting minutes 09-05, dated Tuesday, February
3, 2009 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 5, 6, 8, 9 10, 11 and 12 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
.General Committee and staff be authorized to take all necessary action
required to give effect to same: -
3. HAC09-02 — Heritage Advisory Committee Meeting - February 5, 2009
THAT the Heritage Advisory Committee Meeting minutes from the
February 5, 2009 meeting be received and the recommendations
contained therein be approved.
7. PL09-020 — Planning Applications Status List
THAT the Planning Applications Status List be received as information.
CARRIED
Vl DELEGATIONS
(a) Ms Sher St. Kitts
Re: 2009 Canada Day Parade Budget
Ms Sher St. Kitts addressed General Committee to request a budget of $11,600
for the 2009 Canada Day Parade.
General Committee recommends:
THAT the comments of the delegate be received and referred to the 2009
Leisure Services operating budget for consideration:
CARRIED
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Council - February 24, 2009.
ITEM # 2 - 3
General Committee Minutes No. 09-07
Tuesday, February 17, 2009
Page 3 of 7
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. ARTS09-01 -• Arts and Culture Advisory Committee Meeting
January29, 2009
General Committee recommends:
THAT the Arts and Culture Advisory Committee Meeting minutes from the
January 29, 2009 'meeting be received and the recommendations
contained therein be approved.
CARRIED
2. AAC09-02 - Accessibility Advisory Committee Meeting - February 4, 2D09
(1) Full Service Gas Station Petition
General Committee recommends:.
THAT the Full Service Gas Station Petition be received for information;
and
THAT staff be requested to contact the Individuals who signed the Full
Service Gas Station Petition, to advise them of the new availability of full-
, _ service at the Canadian Tire gas station located on Yonge Street at
Edward Street during the hours of propane service; and THAT staff be requested to determine details of the service to be provided
and how clients can go about receiving the proposed full -service at the
Canadian Tire gas station on Yonge Street at Edward Street; and
THAT staff be requested to investigate the feasibility of posting this
information on the Town's website; and
THAT a letter of thanks be sent from the Mayor's Office on behaff of
Council to the Manager of Canadian Tire for agreeing to provide this
much needed service in Aurora.
CARRIED
General Committee recommends:
THAT the balance of the Accessibility Advisory Committee Meeting
minutes from the February 4, 2009 meeting be received and the
recommendations contained therein be approved.
W-1[73107
General Committee recommends:
THAT the Procedural By-law be waived in order to pull item 4 for
discussion.
CARRIED
Council - February 24, 2009 ITEM # 2 - 4
General Committee Minutes No. 09-07
Tuesday, February 17, 2009
Page 4 of 7
4. EAC0M2— Environmental Advisory Committee Meeting - February 5, 2009
DELEGATIONS
(a) Mr. Jim Kyle, Manager of Policy Planning
Re: Growth Management
General Committee recommends:
THAT the delegation from Mr. Jim Kyle, Manager of Policy Planning
regarding growth management be received for information; and
THAT a working group of the Environmental Advisory Committee be
formed to look Into sustainable environmental policies within Town of
Aurora developments.
CARRIED
General Committee recommends:
THAT the Environmental Advisory Committee Meeting minutes from the
February 5, 2009 meeting, as amended, be received and the
recommendations contained therein be approved.
CARRIED
S. BA09-002 — Four -Sided Pool Enclosure
General Committee recommends:
THAT Council receive report BA09-002 — Four Sided Pool Enclosure, as
information.
CARRIED
6. LS09-008 — Ms Myriam Schut and Mr. Colin Partridge
Delegation Regarding Tree Carving at 65 Spruce Street, Aurora
General Committee recommends:
THAT the matter be referred back to staff to provide recommendations for
Council's consideration. -
CARRIED
B. PL09-025 — Consultant Retainer for the Yonge-Wellington Corridor Study
General Committee recommends:
THAT a contract be approved to retain the consulting team led by the
Planning Partnership to undertake the Yonge Wellington Corridor Study to
an upset limit of $149,923.00, including GST; and
THAT $80,000 be pre -approved in the 2009 Capital Budget to be added to
the 2008 Capital Budget amount of.$70,000 to complete the study; and
THAT the Mayor and Clerk be authorized to sign the necessary
documents.
CARRIED
Council - February 24, 2009
General Committee Minutes No. 09-07
Tuesday, February 17, 2009
Page 5 of 7
ITEM # 2 - 5
9. PW09-006 —Train Anti -Whistle Update
General Committee recommends:
THAT Council authorize the expenditure of $6,800 plus GST for UMA
Engineering Ltd. to update the Crossing Assessment Report for the four
crossings, as requested by Transport Canada; and
THAT the funds to undertake this study are available from the Municipal
Capital Reserve Fund.
General Committee considered the following amendment:
THAT a chronology be provided to the public including that Transport
Canada has requested the update to the Crossing Assessment Report.
CARRIED
The recommendation was CARRIED AS AMENDED. .
10. PW09-009 — Early Approval of Capital Projects
General Committee recommends:
THAT Council grant early approval for the following 2D09 Capital Projects -
in advance of budget approval:
• Capital Project 43030, Structural Watermain Relining ($350,00o);
Capital Project 42022, Wastewater Infrastructure Rehabilitation
Program ($350,000);
Road Reconstruction: Capital Project 31.072, Reconstruction of
Mary Street and•Industry Street ($517,888; 31073, Reconstruction
of Batson Drive and Moorecrest Drive ($1,823,851); and 31074,
Reconstruction of Richardson Drive, Lee Gate, Hutchinson Road,
Patrick Drive and Webster Road ($1,926,776);
• Road Design: Capital Project 31075, Nesbit Drive and Sandusky .
Crescent ($87,925), 31076, Kemano Road, Sioux Gate, and Foreht
Crescent ($115,900), 31077, Irwin Avenue ($27938), 31078 Davis
Road and Jones Court ($60,925);
• Stormwater Management Facility Reconstruction: Capital Project
42041, Environmental Assessment Addendum for the Design of the
Reconstruction of Stormwater Management Facility SW2 located at
northeast corner of Bathurst Street and McClellan Way ($10,000)
and, Reconstruction of Stormwater Management Facility Cl located
at southeast corner of Wellington Street East and Mary Street
($618,388).
CARRIED
Council - February 24, 2009 ITEM # 2 - 6
General Committee Minutes No. 09-07
Tuesday, February 17, 2009
Page 6 of 7
11. Memorandum from the Chief Administrative Officer
Re_ Changes to Council and General Committee Report Template
General Committee recommends:
THAT the memorandum from the Chief Administrative Officer regarding
Changes to Council and General Committee Report Templates be
received for information. -
CARRIED
12. FS09-007 —Development Charges Study
General Committee recommends:
THAT the purchasing policy be waived and that we sole source the
service of Hemson Consulting Ltd. to complete the Development Charges
Study for a cost of $45,000.00.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION- COUNCILLORS
General Committee recommends:
THAT the Procedural By-law be waived in order to put item 1 on the table
for discussion again. _
CARRIED
1. ARTS09-01 — Arts and Culture Advisory Committee Meeting
January 29, 2009 _
(3) Re.vievv of Arts and Culture Advisory Committee Terms of Reference
General Committee recommends:
THAT the. following recommendation be referred to the Chief
Administrative Officer for his consideration and comment:
"The Office of the Chief Administrative Officer will provide technical
support to the committee."
CARRIED
Mayor Morris requested the Director of Corporate Services/Town Clerk to
address the process of agenda distribution to which the Director responded and
requested that the General Committee agendas be distributed on Fridays rather
than Wednesdays, which was generally agreed to by Mayor and Council.
Councillor Granger advised that he will provide a memo on behalf of the Farmers'
Market for the February 21, 2009 Operating Budget meeting addressing the
issue of using the band shell at Town Park,
Mayor Morris introduced Julia Vassileyeva , a grade 12 co-op student from Dr.
G.W. Williams High School who will be with the Town until June, working on
several projects.
- 19-
Council - February 24, 2009
General Committee Minutes No. 09-07
Tuesday, February 17, 2009
Page 7 of 7
ITEM# 2-7
X CLOSED SESSION
General Committee recommends.
THAT General Committee resolve into a Closed Session to consider:
Personal matters about identifiable Individuals, including municipal or
local board employees. -
CARRIED
XI ADJOURNMENT
General Committee recommends.
THAT the meeting be adjourned at 5:51 p.m.
CARRIED
THE. REPORT OF THE GENERAL COMMITTEE MEETING 09-07 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, FEBRUARY 24; 2009.
-20-
Council - February 24, 2009
ITEM # 3 - 2
TOWN OF AURORA.
.AU'ORA. COUNCIL REPORT No. PW09-010
SUBJECT: Ridgewood Condominium -Tieback Encroachment Agreement
FROM: Ilmar Simanovskis, Director of Public Works
Techa Van Leeuwen, Director of Building
DATE: February 24, 2009
RECOMMENDATIONS
THAT the Mayor and Town Clerk be authorized to execute an encroachment
agreement with The Rockport Group for the Ridgewood Condominium Development
on 105 John West Way.
BACKGROUND
The Ridgewood Condominium Development applied fora building permit August 19, 2008
to construct a five storey residential condominium. During the review process the
developer advised that revisions were being, made to the basement level and a shoring
system would not be required for, the excavation.. However, no changes to plans were
made .and on December 16, 2008, the Building Department received an application forthe
construction of a shoring system required .to retain the earth along three of the property
boundaries. Building Department advised the developer of the requirement to obtain
approval from the Public Works Department for the encroachments of tie backs.
On December 19, 2008, the Public Works Department received drawings for approval that
included shoring and tieback systems that would encroach on the Town lands along
Hollandview Trail, John West Way and portions of the Town Hall parking lot. Although
structural and construction specifications of the shoring system are the responsibility of the
Building Department, Public Works is responsible for approving the tiebacks thatwould be
encroaching on Town lands in relation to utilities and underground works.
This is the first application for the Town of Aurora that involves shoring tiebacks that would
encroach on Town lands.
COMMENTS
The Developer has recently requested that the. Town permit the placement of tiebacks
within the Town owned lands to facilitate construction of the building foundation. This type
of system is required due to the depth of the excavation and the close proximity to.the
property tine.
Although common in larger and denser urban centres, this is the first request for this type
of shoring system on Town lands. To respond to this request, staff reviewed industry and
-21-
Council - February 24, 2009
ITEM # 3 - 2
February 24, 2009 - 2. Report No. PW09-010
municipal practices for this type of encroachment and met with the Developer and their
engineering staff to fully appreciate the implication of this proposal.
Review of Industry Standards
Policies and procedures have been reviewed from other municipalities where this type of
construction has been experienced.
The proposed shoring and tieback system is commonly used in other municipalities where
construction of deep foundations occurs at close proximity to the property line. Although
the anchors will encroach on the public right of way, they are placed well below the utilities,.
sewers and watermain infrastructure with sufficient clearance to avoid future conflict. Once
the foundations are completed, the deep tieback anchors are no longer required and
typically remain in place.
Based on the review of typical agreements, the following conditions are recommended to
protect the Town interests:
• That an encroachment agreement be executed prior to installation of the system.
• That the Developer provide confirmation of clearance from all potential utility
companies verifying that no conflicts exist and that required separation distances
are maintained.
That monitoring of movements along the shoring wall be undertaken by the
Developer and provided to the Town as required.
• That any damage to utilities, Town infrastructure or private appurtenances be
restored by the Developer to the Town's satisfaction,
That the Developer indemnify and save harmless the Town from any claim
whatsoever arising from the granting of this access.
• That insurance be provided to the amount stipulated in the agreement.
Legal Services have reviewed.the above requirements and have developed an appropriate
shoring and encroachment agreement that will satisfy the requirement of the proposed
construction method as well as protect the interests of the Town.
Application Process
Once the Tieback Encroachment Agreement is signed, the Public Works Department will
issue a Tieback Encroachment Permit which will set out the conditions and provide
confirmation to the Building Department that Public Works has -accepted the encroachment
of the shoring.system on the Town owned lands.
- 22 -
Council - February 24, 2009
1 TEM # 3 - 3
February 24, 2009 - 3 - Report No. PW09-010
Future Policies
Future intensification in the downtown core of Aurora will most likely require this same type
of foundation shoring system. To prepare, staff will be developing a formal policy regarding
the use of shoring and tiebacks on Town owned land.
FINANCIAL IMPLICATIONS
There are no financial implications to the Town. The permit process will require fees for
review and application processing.
OPTIONS
1. Council may not choose to sign the subject agreement.
CONCLUSIONS
Use of shoring and tiebacks is a typical construction method that is applicable to deep
excavations and foundations. Encroachment of the tiebacks onto adjacent lands will occur
when.the building is located close to the property line.
To permit the encroachment of tiebacks onto the Town's lands and rights of way, it is
necessary that the Developer enter into an Encroachment Agreement with the Town.
LINK TO STRATEGIC PLAN
Objective B1: Plan for the future to continue controlled and well -planned growth
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D2: Enhance customer service
ATTACHMENTS
• Appendix "A"- Location map
• Appendix "B"- Typical Section of Tieback System
• Appendix "C"- Shoring and Tieback Encroachment Agreement
PRE -SUBMISSION REVIEW
Senior Management Team Meeting — February 4, 2009
Prepared by: limar Simanovskis, Director of Public Works, Ext. 4371
-23-
Council - February 24, 2009
ITEM # 3 - 4
February 24, 2009 1 - 4 - Report No. PW09-010
lmanovskis
Director of Public Works
r
Neil Garbe
Chief Administrative Officer
Techa van.Leeuwen
Director of Building
-24-
Council - February 24, 2009
ITEM # 3 - 5
zi
PROPOSED ENCROACHMENT LOCATION RIGHT-OF-WAY
PROPOSED ENCROACHMENT LOCATION TO TOWN HALL
APPENDIX "A"
RIDGEWOOD CONDOMINIUM SITE
PUBLIC WORKS DEPARTMENT
JANUARY 2009
-25-
Council - February 24. 2009
ITEM # 3 - 6
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-26-
Council - February 24,
APPENDIX "C" THIS AGREEMENT made this day of 2009.
BETWEEN
RIDGEWOOD DEVELOPMENTS INC.
(hereinafter called the "Owner")
PARTY OF THE FIRST PART
and -
THE CORPORATION OF THE TOWN OF AURORA
(hereinafter called the "Town")
PARTY OF THE SECOND PART
WHEREAS the Owner warrants that it is the owner of the lands described as Part of
Lot 82, Con. 1,Parts 1 and 2, 65R-28582, Town -of Aurora, Regional Municipality of
York, formerly in the geographic Township of Whitchurch (the "Lands");
AND WHEREAS the Owner proposes to construct a 5 storey residential building on
the Lands (the "Construction Project");
AND WHEREAS the Town owns, the road and other property abutting the Lands as
shown on the sketch attached hereto as Attachment 1 (the "Town Property")
AND WHEREAS the Owner considers It sound engineering practice to provide
temporary support for the Construction Project excavation through the installation,of
tie -backs;
AND WHEREAS the tie -backs will be required to be installed "underneath a portion
of the Town Property;
AND WHEREAS the Owner has requested permission from the Town to permit the
installation of the tie -backs underneath the Town Property;
AND WHEREAS the Town, under the Municipal Act, 2001, as amended, has
general powers to permit the installation of the tie -backs under the Town Property;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
sum of One Dollar ($1.00) of lawful money of Canada now paid by the Owner to the
Town (the receipt of whereof is hereby acknowledged),, the parties covenant and
agree as follows:
1. The Town grants to the Owner, its agents, employees and independent
contractors a license to encroach upon and to occupy a portion of the
subsurface of the Town Property with underground tie -backs necessary for
the Construction Project upon the issuance of.a Public Works permit subject
to the terms and conditions herein contained to be performed and observed
by the Owner. - -
2. The License terminates after the tie -backs installed are no longer required for
the Construction Project.
3. The parties acknowledge that the tie -backs will be non-functioning at the end
of the Construction Project and will remain under the Town Property after
completion of the Construction Project.
4. . The tie -backs shall be installed on the Town Property at the locations shown
on and in accordance with the Plans listed on Attachment 2 attached hereto.
-27-
Council - February 24,
Tie -Back Agreement J/TEM # 3 - $ 1
5. Before commencing the installation of the tie -backs, the Owner shall obtain
and provide the Director of Public Works with written permission from utilities
other jurisdictions that may be affected by the installation, retain a
professional engineer.to provide the engineering drawings, to supervise the
installation and to certify completion of the installation and obtain a non
transferrable permit from the Town's Public Works Department. The Public
Works permit shall be subject to the conditions set out In Attachment 3 to this
Agreement and the Owner agrees to comply with and be bound by these
conditions.
6 The Owner agrees to pay all inspection charges and the costs of any repairs
to utilities, sewers, water mains, sidewalks, boulevards and roadways
resulting from the installation ,regardless of the cause of the damages as
determined by the Director of Public Works.
7. The Director of Public Works, if made aware of any detrimental movement as
a result of the installation of the tie backs or as identified by the Engineer,
shall direct the Owner to stabilize the situation to the satisfaction of the
Director of Public Works. Excavation may resume with the written permission
from the Director of Public Works after the movement is stabilized.
8. The Owner agrees to pay to the Town, upon execution of this Agreement, the
following fees: - -
a) $1,000.00 (permit fee);
b) $2,880.00 (Engineering review fee); and
c) $1,316,00 (Legal fee for the preparation of this Agreement) .
9. The Owner and the Town acknowledge that an insurance certificate for the
development of the Lands has been provided by the Owner to the Town in
accordance with the Site Plan Agreement. The Town hereby agrees that said
insurance certificate is sufficient coverage for personal or bodily injury, death
or property damage relating to the use and removal of the Works encroaching
on the Municlpal Lands arising in connection with the Town granting the
License under this Agreement.
10. All notices or other documents required or which may be given pursuant to
this agreement shall be in writing, duly signed by the party giving such notice
and transmitted by registered or certified mail, as follows:
Town: Town of Aurora
1 Municipal Drive, Box 1000
Aurora, Ontario, L4G 6,11
Attention: Town Clerk
Fax No.: (905)-726-4732
Owner:, Ridgewood Developments Inc.
170 The Donway West, Suite 307
Don Mills, Ontario, M3C 2G3
Attention: Jack Winberg, Director
Fax No.: (416) 445-4849.
11. The Owner agrees to indemnify and save harmless the Town from all costs,
losses, damages charges, expenses, suit or lien for any reason whatsoever
arising as a result of the installation of the tie backs on the Town Property or
any removal or alteration thereof.
12. The Owner acknowledges and agrees that the Town may at any time with just
cause., at its sole and absolute discretion, terminate this Agreement upon
delivery of Notice to the Owner. The Owner further acknowledges and
agrees that the Town shall not be liable to pay any compensation whatsoever
28
Council - February 24, 2009
for any loss, costs or damages which may be suffered or incurred by the
Owner or any person claiming through or under the Owner by reason of such
revocations and termination.
13. It is expressly understood and agreed that the remedies of the Town under
this Agreement are cumulative, not alternative, and the exercise by the Town
of any right or remedy for the default or breach of any term, covenant, or .
condition herein contained shall not be deemed to be a waiver of, or alter,
affect, or prejudice any other remedy or other rights or remedies to which the
Town may be lawfully entitled for the same default or breach. Any waiver by
the Town of the strict observance, performance, or compliance by the Owner .
of any term, covenant, condition, or agreement herein' contained or any
indulgence granted by the Town to the Owner shall not be deemed to be a
waiver of any subsequent default or breach by the Owner nor entitle the
Owner to any similar indulgence heretofore granted.
14. 'The Owner acknowledges having read, understood and agreed to the
provisions of this Agreement and therefore executes this Agreement as of the
date set below.
IN WITNESS WHEREOF the Parties herein have hereunto affixed their corporate
seals, duly attested by the hands of the proper signing officers in that behalf, and the
Parties and witnesses have hereunto set their hand and seal.
RIDGEWD DEVELOPMENTS INC. .
Per:
Name:
Title:
Name:
Title:
(INVe have fhe authority to bind the Corporation)
THE CORPORATION OF THE
TOWN OF AURORA
Phyllis M. Morris, Mayor
Lucille King, Town Clerk
-29-
Council - February 24, 2009Tie-euekAg.Went ITEM # 3 - 10
c
ATTACHMFNTI
Sketch of Town Property
-30-
Council - February 24, 2009 Ti,B.ck Am.m.nl
11TEM # 3 - 77 1
ATTACHMENT
List of Plans
Isherwood Drawing No. SHI 08/09/05
Excavation Shoring Plan, Details and Notes
Isherwood Drawing No. SKI 09/02/03
Typical Section at John West Way
-31-
Council - February 24,
ATTACHMENT
Terms and conditions of Permit
1. . The Owner agrees to pay all inspection charges and the cost of any repairs to
utilities, sidewalks, boulevards, pavements and roadways resulting from the
installation.
2. The Applicant will be responsible for obtaining and pay for any necessary
agreement or permission from any utilities or services which may be affected
by the. installation including those of the Town and/or Regional Municipality of
York.
3. The Applicant shall obtain approval for associated works on private property
from the Town's Building Department,
4. The installation is subject to the advance approval of the Supervisor of
Roads/Traffic.of the Operations department and must comply with any Right-
of-way Road cut permits.
5. The Owner shall remove any tie -backs within 1.5 metres below existing Right-
of-way grade.
6. The permit is not transferable to another person'or owner.
7. On completion the Owner agrees to restore the Town Property to the
satisfaction of the Director of Public Works. -
8. The Applicant agrees to indemnify and save harmless any other municipality,
Corporation, Boards, Commissions or Bodies having utilities or services on or
in the road allowance which may in. any manner be affected by the
installation, from all costs, losses, damages, charges or expenses on
account of the installation of the tie -backs on the Town Property,
9. As built drawings shall be signed and sealed by an engineer. indicating all
work remaining including elevation(s) at each end of the tie -back within the
Town Property and submitted to the Director of Public Works.
10. If applicant fails to comply with the Town's request regarding maintenance or
in the case of anemergency, a 10%management Fee plus a 30% dislocation
fee will be charged above the actual cost of labour and materials and the
responsible party involved accordingly.
11. Vehicular and pedestrian traffic must be maintained at all times.
12. At any time, the Director of Public Works may issue a stop work order to
cease and desist installation should there be an adverse affect on adjacent
properties or safety of the public.
13. Sub grade restoration is to be backfilled with native materials up to the top of
the existing sub grade and compacted to a minimum of 95% Standard Proctor
Density. The final 150mm shall consist of topsoil and laid with nursery grade
sod.
14. The Owner shall comply with all by-laws and regulations of the Town.
15. Deviations from the plans must be approved by the Director of Public Works
. for the Town prior to proceeding with the installation.
16. Should any of the above items 1) to 15) not be carried out to the satisfaction
of the Town then Director of Public Works may request an alternative method
to be used.
-32-
Council,%,� 24, 2009
AuRoRA
yew,��Gooc�„�.y
MEMORANDUM
ITEM # 4 - 1
Director of Finance
Financial Services
Date: February 12, 2009,
To: Mayor Morris and Members of Council
From: L. John Gutteridge, Director of Finance/Treasurer
Re: Closed Capital Projects
Further to our Capital Budget meeting of February 9, the attached list reflects all the
projects that are being closed and the amounts that are being transferred back into
reserves.
L.John Gutteridge, Director of Financial Services/Treasurer
Ext. 4111
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-35-
CnuncH - February 24, 2009
ITEM # 5 - 1
i,W" �` TowN of NEwmARKET
Anita Moore, AMCT
' Town Clerk
905-953-5300, ext. 2202
ryFWMA"Y amoore@newmarket.ce
February 11, 2009
Ms. Lucille King
Town Clerk
Town of Aurora
1 Municipal Drive, Box 1000
Aurora, ON LAG 6,11
Dear Ms. King:
RE: Resolution R2-2009 — Repuest to Province via Ministry of Culture to Close
Funding Gap for Museums in the Community Museum Operating Grant Program
I am writing to advise that Resolution R2-2009 was enacted at the regular meeting of.Council on
February 9, 2009.
I enclose a copy of the resolution for your action as deemed necessary.
I trust this is satisfactory.
Sincerely
Anita Moore
Town Clerk
AM:adm
Enclosures (1) '
...,
FEB 1. 7 nog
r
Corporate Sion i x: ':. rNn .
Newmarket's vision: A community well beyond the ordinary
395 Mulock Drive, P.O. Box 328, STN MAIN NEWMARKET, ON L3Y 4X7
Direct Dial: 905=953-5300 General Information: 905-895-5193 Fax: 905-953-5100
VISIT OUR WEBSITE AT: www.newmarket.ca
-36-
Council - February 24, 2009
ITEM # 5 - 2
Moved by.
Seconded
RESOLUTION 112-2009
February 9, 2009
WHEREAS the Ontario Heritage Act, Regulation 877 stipulates a funding formula for
Ontario museums based on a percentage of each museums' annual operating budget;
AND WHEREAS Provincial funding of museums through the. Community Museum
Operating Grant did not increase significantly from the 1980s to 2007 to reflect that
funding formula;
AND WHEREAS Provincial support of the Community Museum Cperating Grant was
increased in 2007 by $2.3 million, but still leaves a funding gap of $2.7 million;
AND WHEREAS museums provide significant educational, recreational and tourism
opportunities;
THEREFORE BE IT ENACTED by the Municipal Council of the Corporation of the Town
of Newmarket as follows:
THAT the Town of Newmarket requests that the Provincial Government through
the Ministry of Culture take steps to close the funding gap for museums in the
Community Museum Operating Grant program in accordance with the
commitment made in the Ontario Heritage Act, Regulation 877;
AND THAT this resolution be circulated to all municipalities in York Region and to
the Association of Municipalities of Ontario.
on n B e , Mayor
-37-
CouncU - February 24, 2009
ITEM # s -
DISTRICT A16
The Lions Club of Aurora, Inc.
33 Mosley Street Aurora ON LZIG 1 G8 905.72T6079
February 9, 2009
Donation: Collected Donations
Dear Town of Aurora :
would like to take this opportunity to thank you for supporting your community
In the Aurora Lions Club 2008 Christmas Basket drive,
Through the hard work of volunteers organizing, preparing and delivering, 159
homes received Christmas baskets from the Aurora's Lions Club this year. The
majority of deliveries were made in Aurora with a couple of needy families In
Newmarket and Oak Ridges also received baskets.
Deliveries consisted of a large box or boxes of non-perishable foodstuff as well as
a box of fresh food that Included a turkey (and a ham as well for larger families),
bread, butter, cheese, eggs, milk, apples, oranges, potatoes, onions and carrots.
Gift boxes included toiletries, books, mitts, gloves, hats and scarves and gifts for
the whole family.
The Aurora Lions Club is a non-profit organlzatlon that works for bettering the lives
of those in need., In addition to the Christmas Basket Drive, the Aurora Lions Club
support several Initiatives such as:
✓ providing camp fees for children to attend Camp Kirk, a camp for children with
special needs;-
✓ providing camp fees for people to attend Camp Dorset, a camp for people on
kidney dialysis;
✓ provide bedkits for the organization Sleeping Children around the World;
✓ collecting used eyeglasses for 31d world countries;
✓ granting bursaries to local students in post secondary education; -
✓ through fund raising activities, the Aurora Lions Club has generously donated
significant amount funds to the Southlake Regional Health Care Centre, the
Canadian Cancer Society, the Canadian Diabetes Society, the new leisure .
complex in Aurora...,.., just to name a few.
The Aurora Lions Club depends on the support and generosity of donations and
we are very Grateful for your contribution. Working together makes things
happen and we hope that we can count on you In 2009...
Best Regards,
Fred Bullen
President
Serving the Aurora Community since 1944
FEB V.9 2009
, I
Services
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CouncH - February 24, 2009 ITEM # 7.11
Adoption of Recommendations from Closed Session Meeting February 10, 2009
THAT the recommendations from the Closed Session Meeting held on February 10,
2009 regarding the following matters be approved:
A proposed or pending acquisition or disposition of land
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Council - Febr_ u24, 2009
AURORA
yow'r®Go good Cors(p—w
Regional Report - 1
MEMORANDUM I Office of the Mayor
Date: February 20, 2009
To: Members of Council
cc: Nell Garbe, Chief Administrative Officer
From: Mayor Phyllis Morris
Re: York Regional Council Highlights — February 19, 2009
Mayor's Report
York Regional Council approves 2009 Operating Budget
York Regional Council has approved a $1.35 billion Operating Budget as part of The Regional
Municipality of York's overall 2009 Business Plan. The Budget responds to increased demand for
Regional services while renewing a commitment to financing hospital capital funding. .
To meet York Regions, growth needs for more than one million residents, the Operating Budget will
increase services across all Regional departments.
The Operating Budget includes a 2.2 per cent tax levy increase, which will have an impact of
approximately $42 for the year for a York Region residential property assessed at $400,000.
The Budget increases York Region's annual contribution to Hospital Capital Funding for the Region's
three existing hospitals and the planned hospital in the City of Vaughan to $12 million.
The Budget has been reviewed by Regional committees and staff, It features $21.5 million in growth and
enhancements, including:
$4.7 million for Hospital capital funding
• Topping up York Region's 2009 contribution to $12 million
$3.6 million for Community & Health Services
New contact centre for Health Connection and front-line staffing
• New rent supplement program
• Increased staff for long term care day programs and child and family health programs
• Contribution to reserves for non profit housing provider capital repairs
$3.5 million for contributions for Capital Asset Replacement
• Replaces aging infrastructure including transit vehicles and supports the Region's AAA credit
rating
$2.3 million for York Regional Police
• 38 additional police officers and 14 civilians
$2 million for Transit (YRTNiva)
• 24,660 additional service hours
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Council - February9 Regional Report - 2
AuRoRA
yoWrz iro gwd Caµ,patty.
$1.6 million for Solid Waste Management
• Accommodate increase tonnage for blue box recycling, green bin organics and residual waste
• Blue box bylaw enforcement, waste reduction advocacy and green bin promotion and education
$1.4 million for Emergency Medical Services (EMS)
• 12 paramedics and 168 additional ambulance hours
$1.1 million for Social Services and Social Housing reserves
• Social services long-term planning
$900,000 for Regional Roads
Road maintenance for additional lane kilometre0s
Light Rail Transit study planned for Don Mills Road and Leslie Street .
York Regional Council has authorized staff to proceed with the planning and design of Light Rail Transit
(LRT) on Don Mills Road and. Leslie Street from Steeles Avenue to Highway 7, as identified in the
Metrolinx Regional Transportation Plan. The work will be conducted in conjunction with an Environmental
Assessment.
York Region expands child dental program for low income families in need
York Regional Council today approved the expansion of the Children in Need of Treatment (CINOT)
program for 2009, The program expansion is a result of a $1.38-million funding allocation from the
Ministry of Health Promotion.
For more than 20 years, the CINOT program has been providing financial assistance to eligible children
(up to age 14) who require preventative, urgent and essential dental treatment. Expansion of the
program will increase access to dental services for eligible youth between the ages of 14 to 17 years old.
Beginning in 2010, the expanded CINOT program costs will move to the current 75/25 per cent cost -
sharing formula between the province and York Region. Using 2008 data, this would cost the Region an
extra $350,000 per year.
In 2008, more than 2,000 children under the age of 14 living in York Region benefited from the CINOT
program. For more information, please view the reood.
York Regional Council activates provincial funding initiative
York Regional Council continued its environmental leadership rote by endorsing the Wellhead Protection
Areas for York Region and Intake Protection Zones for Lake Simcoe. This endorsement allows
homeowners and municipalities to pursue funding opportunities through the Ontario Drinking Water
Stewardship Program.
This program is designed to protect our drinking water sources.by providing funds for upgrading wells
andeptic systems to residents living in areas designated as being close to municipal wells or water
intakes. York Region monitors trends in labour force demand in 2008 versus,2007
York Regional Council received an update on the 2008 Job Hiring Index results which identify and
analyze hiring trends in York Region in between 2007 and 2008.
Workforce development was identified as a strategic initiative in York Region's 2005 Economic Strategy.
One of the actions proposed for the Region was to facilitate better forecasting of industry requirements,
skills shortages and deficiencies within the Region.
This report presents the job hiring data for the first two years of data collection in 2007 and 2008 and
provides the first year -over -year comparisons.
Council. - February A14009 Regional Report - 3
AuR_ORA
yowrn ik good compa.r+y
• In 2008, there were 49,361 job postings across York Region, representing a six per cent decline
versus lhe.52,491 jobs posted in 2007.
During thefirstand second quarters of 2008. job postings increased by five per cent and 20 per
cent, respectively. However, declines in job postings in the third quarter of 13 per cent and 32
per cent in the fourth quarter reflect the impact of the global economic situation on the hiring
plans of employers in York Region.
York Regional Council adopts a Regional Intensification strategy
York Regional Council has adopted the York Region 2031 Intensification Strategy, a plan for the Region
to meet the requirements of Ontario's Places to Grow Plan.
The Growth Plan stipulates that by 2015 and for each year thereafter, a minimum of.40 per cent of all
residential development occurring annually within each upper and single -tier municipality will be within the
built-up area.
In York Region, an estimated 90,700 new units are required to achieve the 40. per cent intensification
target for residential development by 2031. It is expected that the Region will meet or exceed the 40 per
cent target: The following table illustrates the breakdown of this figure by local municipality.
Required intensification units (2006-31) to meet 40 per cent residential intensification
~
Intensification Units
Aurora
3,200
East Gwillimbury .
1,000
Georgina
2,700
King
920
Markham
31,500
Newmarket
5,300
Richmond Hill
14,700
Vaughan
29,300
Whitchurch Stouffville
2,100
Total for York Region
90,700
This includes row houses, mid and high-rise units, duplexes and secondary suites.
The strategy contains a list of nine elements that will be included in the Regional Official Plan Policy as
well as a list of 10 York Region Principles of Intensification. For more information, please see the staff
report and the York Region 2031 Intensification Strateov.
Next meeting of York Regional Council
York Regional Council will meet on Thursday, March 26" at 9:30 a.m. at the York Region Administrative
Centre Council Chambers, located at 17250 Yonge Street in the Town of Newmarket.
Respectfully submitted for Council's information.
Phyllis M. Morris
Mayor
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Council - rebrua7 24, 2009 By-law 5109-09.IT 1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5109-09.T
BEING A BY-LAW to amend
parking By-law 4574-04.T
as amended, with respect to
southbound left turn from
Yonge Street to Catherine
Avenue
WHEREAS Section 11 (1) of the Municipal Act 2001, S.O.2001 C.25, as amended
authorizes a municipality to pass by-laws for the regulation of traffic on highways;.
AND WHEREAS the Municipal Council of the Corporation of the Town of Aurora
enacted By-law 4574-04.T, as amended, being the Parking and Traffic Control By-law;
AND WHEREAS the Municipal Council of the Corporation of the Town of Aurora deems
it necessary and expedient to amend By-law 4574-043, as amended;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS -AS FOLLOWS: -
1. THAT Schedule XIV respecting Turning Prohibitions to By-law 4574-043, as
amended, is hereby amended by the deletion thereto of the following:
,
COLUMN I- COLUMN 2- COLUMN 3-
HIGHWAY . TURNING. PROHIBITIONS TIMES OR DAYS
Yonge Street No left onto Catherine Avenue 6:30A.M.—9:30A.M
2. THAT the provisions of this By-law shall come into force and take effect upon
third reading thereof, and until such time as the required sign(s) have. been
removed. -
READ A FIRST AND SECOND TIME THIS 24" DAY OF FEBRUARY, 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 24tb DAY OF FEBRUARY, 2009.
PHYLLIS M. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
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Council -
24y 2009 By-law 5115-09.T - 1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5115-09.T
BEING A BY-LAW to amend
parking By-law 4574-04.T
as amended, with respect to
parking on Centre Street
WHEREAS Section 11 (1) of the Municipal Act 2001, S.0.2001 C.25, as amended
authorizes a municipality to pass by-laws for the regulation of traffic on highways; .
AND WHEREAS the Municipal Council of the Corporation of the Town of Aurora
enacted By-law 4574-04.T, as amended, being the Parking and Traffic Control By-law;
AND WHEREAS the Municipal Council of the Corporation of the Town of Aurora deems
it necessary and expedient to amend By-law 4574-043, as amended,
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTSAS.FOLLOWS:
1. THAT Schedule I respecting No -Parking to By-law 4574-04.T, as amended, is
hereby amended by the deletion thereto of the following:
COLUMN 1 - COLUMN 2-SIDE COLUMN 3- FROM:
COLUMN 4 -
HIGHWAY TO:
PROHIBITED
TIMES OR DAYS
Centre Street South From: Spruce Street Intersection
Anytime
To: Wells Street North
Street Intersection
2. THAT the provisions of this By-law shall come into force and take effect upon
third reading thereof, and until such time as the required sign(s) have been
removed.
READ A FIRST AND SECOND TIME THIS 24'h DAY OF FEBRUARY, 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 24'h DAY OF FEBRUARY, 2009.
PHYLLIS M. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
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Council -,February 245 2009 Bplaw 5116-09.0 - 1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5116-09.0 .
BEING A BY-LAW to Confirm Actions by
Council Resulting from Council Meeting 09-
04 on February 24, 2009.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
1. THAT the actions of the Council at its meeting held on February 24, 2009 in
respect to each motion, resolution and other action passed and taken by the
Council at the said meeting is, except where prior approval of the Ontario
Municipal Board is required, hereby adopted ratified and confirmed.
2. THAT the Mayor and the proper officers of the Town are hereby authorized and -
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
READ A FIRST AND SECOND TIME THIS 24rH DAY OF FEBRUARY, 2009.
READ A THIRD TIME AND FINALLYPASSED THIS 24rH DAY OFFEBRUARY, 2009.
PHYLLIS M. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
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ADDITIONAL ITEMS TABLED FOR
COUNCIL MEETING
Tuesday, February 24, 2009
➢ Memorandum from Mayor Phyllis Morris
Re: 2009 Proclaimed as the Year of Business Initiative in Aurora
AURORA
,Yow'v,r:ry goad EompaV
MEMORANDUM I Office of the Mayor
Date: February 24, 2009
To: Members of Council
From: Mayor Phyllis Morris
Re: 2009 Proclaimed as the Year of Business Initiative in Aurora
I am pleased to introduce a proclamation designating the year beginning January 1,
2009 as the Year of Business Initiative in Aurora.
Mayor Phyllis Morris
Att.
/rs
PROCLAMATION
Celebrating Business Success and Innovation in Aurora
Designating the year beginning January 1, 2009 as the
Year of Business Initiative
WHEREAS Aurora is a community known for its innovative, diverse and world class businesses
that contribute to the Town's appeal, sustainability and quality of life, and provide jobs for
Aurora residents and revenue for the Town; and
WHEREAS the sustainability of the Town of Aurora is based on the foundations of a strong
Business sector, a vibrant Arts, Culture and Heritage sector, and an active Sports and Leisure
sector; and
WHEREAS the Town of Aurora believes it is important to the quality of life for Aurora
residents to be able to work where they live, and it is also an environmentally responsible
objective; and
WHEREAS the Town of Aurora believes it can help create and retain local jobs by providing a
supportive business environment with a focus on local businesses and economic development;
and
WHEREAS members of Council of the Town of Aurora recognize the benefits and
contributions provided by Aurora businesses; and
WHEREAS Goal A of the Town of Aurora's Strategic Plan is to "Foster and enhance a strong
and stable economy consistent with the attributes of a sustainable community"; and
WHEREAS the objectives of Goal A of the Town of Aurora's Strategic Plan include developing
economic opportunities to aid the growth and progress of Aurora as a desirable place in which to
do business; supporting the growth of a variety of businesses; increasing the quantity and
diversity of employment opportunities in Aurora to enhance the ability of Aurora residents to
work in their community; and to promote efforts to reduce commuting through local economic
initiatives; and
WHEREAS Aurora's business community is represented by a strong and vibrant Aurora
Chamber of Commerce, established in 1910, and now with nearly 900 individual members, that
advocates on behalf of members, and supports the community through its numerous public
events such as the annual Home Show, the Yonge Street Festival, and Business Awards Dinner;
and
WHEREAS Aurora business leaders have demonstrated philanthropic leadership through their
participation in, and leadership of, many service and sports organizations; and
WHEREAS Aurora today is home to approximately 1,200 companies employing more than
13,63 5 people; and
WHEREAS Aurora's business has deep roots in the community and can trace its heritage to the
initiative of merchants such as Richard Machell and Charles Doan who established stores in the
mid- 1800s; and in the 1850s when creeks and mill pond and newly -established railway line
ensured the community's prosperity and local industries included a flour mill, a potash works, a
planning mill, a tannery, a carriage factory and a rope factory; and
WHEREAS Aurora's industry continued to grow and included notable firms such as Aurora
Flouring Mills, producing "Canada's Finest Pastry Flour;" J. Fleury's Sons, a manufacturer of
innovative ploughs and agricultural implements that helped open Canada's west to agriculture
and Aurora's largest employer at the beginning of the last century; and T. Sisman Shoe Factory
which moved to Town in 1910; and Collis Leather Company located on Tannery Creek; and
notable retail merchants including Caruso & Company (Mary's Flower Shop), which has been
operated by the Caruso family since it opened in historic downtown Aurora in 1913; Thompson's
Fine Furniture and Interiors (1921); Vic's Shoe Repair (1972); and Westview Golf Club (1957);
and
WHEREAS business initiatives today have built on the tradition of innovation and adaptation to
operate world class businesses, including the head offices and production plants of Magna
International and Van -Rob, the Canadian head office of State Farm Insurance, printer Quebecor,
Canada Law Book, GenPak LP, Bunn-O-Matic Corporation, Piramal Health Care Canada,
Hallmark Cards, Avant Imaging and Information Management; and
WHEREAS business is drawn to Aurora in part by our talented residents who are eager to work
where they live; and
WHEREAS many Aurora residents have shown individual initiative to start businesses in the
Town because of its positive business climate and other important attributes; and
WHEREAS Aurora's success as a Town is closely linked to the success of its businesses; and
WHEREAS Aurora businesses are not immune to global economic challenges and require the
support of all levels of government; and
WI1EREAS the Town of Aurora is committed to working with the established business
community to help ensure the retention and success of Aurora business to the extent that it can;
and
WHEREAS Aurora Town Council is committed to bringing quality businesses to Aurora in
order to help create quality jobs for Aurora residents and seeks to address the needs of
entrepreneurs who want to start a business here; and
WHEREAS Council's Economic Development Advisory Committee has made
recommendations to Mayor and Council about revitalizing the downtown core, attracting new
business and retaining the businesses the Town is home to.
THEREFORE BE IT RESOLVED THAT on behalf of the Members of Council of the
Corporation of the Town of Aurora,1, Mayor Phyllis M. Morris, do hereby proclaim 2009 as
The Year of Business Initiative, to celebrate business success and innovation in Aurora, and
urge our Citizens, Town Staff, Council and Visitors to learn about and support local business;
work to encourage local entrepreneurs and quality businesses to locate in our Town, and work to
retain the quality businesses we have; thus ensuring Aurora continues to enjoy a world class
community supported by world class business.
BE IT FURTHER RESOLVED that as part of The Year of Business Initiative the Town is
focusing its economic development activities on revitalizing the downtown core, beginning with
the Yonge/Wellington Corridor Study, continue to work with the Aurora Chamber of Commerce
to support local business; provide a series of Education Initiatives to support small and medium
sized business in cooperation with the York Small Business Enterprise Centre; undertake a
Mayor's Roundtable on Business, and create a Business Retention Strategy, as well as other
initiatives to be announced throughout the year.
Dated at the Town ofAurora
this 24"' day of February, 2009
Phyllis M. Morris
Mayor