AGENDA - Council - 20090324COUNCIL MEETING
N0.09-07
TUESDAY, MAHON 24, 2009
6:00 P.M.
COUNCIL CNAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
March 20, 2009
AURORA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 09-07
Tuesday, March 24, 2009
6:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
Ill CLOSED SESSION — LEKSAND ROOM
THAT Council resolve into a Closed Session in the Leksand Room to
consider:
Personal matters about an identifiable individual, including municipal
or local board employees; and
Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board.
IV OPEN FORUM
Council Meeting No. 09-07
Tuesday, March 24, 2009
Page 2 of 7
V ADOPTION OF MINUTES
Council Minutes of February 24, 2009, Meeting Number 09-04 pg. 1
Special Council - Public Planning Minutes of February 25, 2009, pg. 11
Meeting Number 09-05
Special Council Minutes of March 3, 2009, Meeting Number 09-06 pg. 15
RECOMMENDED:
THAT the Council minutes of February 24, 2009, meeting number 09-04,
the Special Council - Public Planning minutes of February 25, 2009
number 09-05 and the Special Council minutes of March 3, 2009, meeting
number 09-06 be adopted as printed and circulated.
V! PRESENTATIONS
VII PUBLIC SERVICE ANNOUNCEMENTS
VIII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
X DELEGATIONS
a) Mr. Steve Hinder, Co -Chair of 2009 Hartwell Challenge pg. 17
Re: 2009 Hartwell Challenge
Related to Item 7 - (General Committee Meeting 09-12, Item 18)
b) Professor Robert MacDermid pg. 18
Re: Item 9 - Ajax Council Resolution — Authority to Prohibit
Corporate and Trade Union Contributions to Municipal
Election Campaigns
c) L. Douglas Hubley, Interim Chair and Dr. Leslie Oliver, Interim
Member of the Church Street Cultural Centre Board
Re: Item 14 - FS09-014 - Church St. School Cultural Services
Agreement
Council Meeting No. 09-07
Tuesday, March 24, 2009
Page 3 of 7
XI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XII REGIONAL REPORT
The next meeting of Regional Council will take place on Thursday, March 26,
2009 - Regional Report to follow.
Xlll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
XIV READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5117-09 BEING A BY-LAW to exempt Lots 1, 2, pg. 178
119, 120 and 121, 65M-4075, from the
Part Lot Control provisions as provided in
subsection 50(5) of the Planning Act,
R.S.O. 1990, c.P.13 (as amended).
(Report PL09-028, considered at
GC 09-12, March 10, 2009)
5119-09 BEING A BY-LAW to close Park Street pg. 180
on Plan 231 and to declare as surplus
and sell Park Street, Part of Lots 3, 4, 5,
8, 9, 10 and 11, Part Reserve and Part of
Closed Centre Street on Plan 231, Town
of Aurora
(Report ADM09-002, considered at
GC 09-12, March 10, 2009)
5123-09 BEING A BY-LAW to appoint a Town pg. 182
Solicitor (Christopher Cooper)
5121-09 BEING A BY-LAW to confirm actions by pg. 183
Council Resulting from Council Meeting
09-07 on March 24, 2009
XV ADJOURNMENT
Council Meeting No. 09-07
Tuesday, March 24, 2009
Page 4 of 7
AGENDA ITEMS
2009 CAPITAL AND OPERATING BUDGET
1. Special General Committee Budget Meeting Report No. 09-08 pg. 32
Saturday, February 21, 2009
RECOMMENDED:
THAT the report of the Special General Committee Budget Meeting No.
09-08 be received and referred to the final approval of the 2009 Operating
and Capital Budget. (Item 6 of this agenda package)
2. Special General Committee Budget Meeting Report No. 09-09 pg. 37
Monday, February 23, 2009
RECOMMENDED:
THAT the report of the Special General Committee Budget Meeting No.
09-09 be received and referred to the final approval of the 2009 Operating
and Capital Budget. (Item 6 of this agenda package)
3. Special General Committee Budget Meeting Report No. 09-10 pg. 42
Monday, March 2, 2009
RECOMMENDED:
THAT the report of the Special General Committee Budget Meeting No.
09-10 be received and referred to the final approval of the 2009 Operating
and Capital Budget. (Item 6 of this agenda package)
4. Special General Committee Budget Meeting Report No. 09-11 pg. 45
Tuesday, March 3, 2009
RECOMMENDED:
THAT the report of the Special General Committee Budget Meeting No.
09-11 be received and referred to the final approval of the 2009 Operating
and Capital Budget. (Item 6 of this agenda package)
Council Meeting No. 09-07
Tuesday, March 24, 2009
Page 5 of 7
5. Correspondence from Ms Sher St. Kitts pg. 50
Re: Santa Parade and Canada Day Parade Budget
RECOMMENDED:
THAT the correspondence from Ms Sher St. Kitts, regarding the Santa
Parade and Canada Day Parade budgets, be referred to the final approval
of the 2009 Operating and Capital Budget. (Item 6 of this agenda
package); and
THAT Council provide direction.
6. 2009 Final Operating and Capital Budget
(Budget Material Under Separate Cover)
RECOMMENDED:
THAT the 2009 Final Operating and Capital Budget for the Town of Aurora
be adopted.
7. General Committee Meeting Report No. 09-12 pg. 54
Tuesday, March 10, 2009
RECOMMENDED:
THAT the report of the General Committee Meeting No. 09-12 be received
and the recommendations carried by the committee be approved.
8. Memorandum from Mayor Phyllis Morris pg. 65
Re: Clarification re: Aurora Community Centre #2, Safety Concerns
over Surface Rust on Girders
RECOMMENDED:
THAT the memorandum from Mayor Phyllis Morris, pertaining to
clarification regarding Aurora Community Centre #2 safety concerns over
surface rust on girders, be received for information.
Council Meeting No. 09-07
Tuesday, March 24, 2009
Page 6 of 7
9. Memorandum from Mayor Phyllis Morris pg. 68
Re: Ajax Council Resolution — Authority to Prohibit Corporate
and Trade Union Contributions to Municipal Election Campaigns
RECOMMENDED:
THAT the memorandum from Mayor Phyllis Morris be receive for
information; and
THAT Council provide direction.
10. Memorandum from Mayor Phyllis Morris pg. 71
Re: Digest of Municipal and Planning Law
RECOMMENDED:
THAT the comments contained in the Digest related to the Municipal
Freedom of information and Protection of Privacy Act judgement be
referred to Mr. Christopher Cooper, Town Solicitor, for his review and to
provide a report to Council with his advice/recommendations, if any.
11. Memorandum from the Director of Corporate Services pg. 76
Re: Procedural Error - Closed Session Meeting March 10, 2009
RECOMMENDED:
THAT the memorandum from the Director of Corporate Services be
received for information.
12. Adoption of Recommendations from Closed Session Meeting pg. 77
February 17, 2009
RECOMMENDED:
THAT the recommendation from the Closed Session Meeting held on
February 17, 2009 regarding the following matter be approved:
1. Personal Matter about an identifiable individual — Town Solicitor
Recruitment
Council Meeting No. 09-07
Tuesday, March 24, 2009
Page 7 of 7
Adoption of Recommendations from Closed Session Meeting
February 24, 2009
RECOMMENDED:
THAT the recommendation from the Closed Session Meeting held on
February 24, 2009 regarding the following matter be approved:
1. Proposed or pending acquisition or disposition of land for municipal
or local board
13. Memorandum from the Director of Leisure Services pg. 78
Re: Dove 2009 (Determined to Oppose Violence Everywhere)
Lacrosse Tournament - June 2009
RECOMMENDED:
THAT Council waive facility permitting fees for a Special Event Lacrosse
Tournament hosted by DOVE in the amount of $2,754.00.
14. FS09-014 - Church St. School Cultural Services Agreement pg. 79
RECOMMENDED:
THAT Council Report No. FS09-014 be received; and
THAT the Mayor and Clerk be authorized to sign a Lease for the use of
Church Street School with Church Street School Cultural Centre Inc.; and
THAT the Mayor and Clerk be authorized to sign a Contract for the
provision of Cultural Services with the Church Street School Cultural
Centre Inc.; and
THAT $113,000 of the 2009 budget of $226,666 be paid to Church Street
School Cultural Centre Inc. upon the signing of these agreements and
approval of the 2009 budget; and
THAT the balance of 2009 budget, when approved, in the amount of
$113,666 be paid to the Church Street School Cultural Centre Inc. in two
equal instalments on July 1, 2009 and October 1, 2009; and
THAT the Mayor and Clerk be authorized to sign an agreement for the
provision of the 2008 One Time Special Grant of $50,000 payable upon
proof of matching funding to the Church Street School Cultural Centre Inc.
COUNCIL - MARCH 24, 2009
Council Minutes - 09-04 - 1
AuxmoRA
TOWN OF A URORA
COUNCIL MEETING MINUTES
NO, 09-04
Council Chambers
Aurora Town Hall
Tuesday, February24, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Collins-Mrakas,
Gaertner, Gallo, Granger; MacEachern, McRoberts
and Wilson.
MEMBERS ABSENT Councillor Buck was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure ,Services, Director of Planning,- Director - of
Public Works, Director of Financial Services/
Treasurer and Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
l DECLARATIONS. OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OF AGENDA
Moved by Councillor Wilson Seconded by Councillor MacEa chern
THAT the agenda as circulated by the Corporate Services Department,
with the following additional item, be approved:
➢ Memorandum from Mayor Phyllis Morris
Re: 2009 Proclaimed as the Year of Business Initiative in Aurora
CARRIED
III OPEN FORUM
Ms Sher St. Kitts addressed Council to advise of an.awareness raising event
entitled "We're Canadian Ay" which is taking place on March 27,2009, at the
Royal Canadian Legion In Aurora. Ms St. Kitts requested an exemption from the
Town of Aurora Temporary Sign By-law in order to permit her to erect a mobile
sign promoting this event from March 2, 2009 until the event commences.
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COUNCIL - MARCH 24, 2009
Council Minutes - 09-04 - 2
Minutes of Council Meeting No. 09-04
Tuesday, February 24,2009
Page 2 of 10
IV ADOPTION OF MINUTES
Council Minutes of February 10, 2009, Meeting Number 09-03
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the Council minutes of February 10, 2009, meeting number 09-03
be adopted as printed and circulated.
CARRIED
V PRESENTATIONS
a) Ontario Heritage Trust Award Presentations:
Mayor Morris and Mr. Bill Newman, of the Aurora Historical Society presented
the following Ontario Heritage Trust Awards on behalf of the Town of Aurora:
i
• The Lieutenant Governor's Ontario Heritage Award for Lifetime Achievement
. was presented to Dr. G. Leslie Oliver.
The Certificate of Lifetime Achievement was presented to Mr. David
Tomlinson.
• The Certificate of Achievement, Natural Heritage was presented to Mr. Klaus -
Wehrenberg.
J
The Certificate of Achievement, Culture was presented to Ms Helen Roberts.
• The Certificate of Achievement, Build Heritage Conservation was presented
to the Northeast Old Aurora Heritage District Advisory Sub -Committee:
• Mr, Dan Revington
• Councillor Bob McRoberts -
Ms Valerie Fleck - -
Ms. Margaret Berevik (deceased)
Mr. John McIntyre
Mr. David Walker
• Mr. Ron Wallace
• Mr. Nigel Kean
• The 2008 Young Heritage Leaders Certificate of Achievement was presented
to Queen's York Rangers, Royal Canadian Army Cadet Corp 2799: First
Afghanistan Vigil Group:
Mr. Brendan Williams
• Ms Brenda Dickenson
• Mr. Jonathan Cole
• Mr. Sebastian Kuchma
•: Mr. Zackary Stork '
• Ms Crystal Cameron
• Ms Stephanie Lusk
• Mr. Corey Duke
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COUNCIL - MARCH 24, 2009
Council Minutes - 09-04 3
Minutes of Council Meeting No. 09704
Tuesday, February 24, 2009
Page 3 of 10
VI PUBLICSERVICEANNOUNCEMENTS
Mayor Morris advised that the Town held a very successful Arctic Adventure
event which took place on Family Day and featured the first Chilli Cook -off as
well as_igloo construction, live music, outdoor skating, bonfire, food and many
other family activities.
Mayor Morris advised that the 2009 budget timetable is available to residents and
interested parties on the Town's website.
Councillor Gallo advised that the budget meeting scheduled for March 9, 2009
conflicts with the Wells Street School public meeting, and he suggested that the
meeting be rescheduled.
Moved by Councillor Gallo Seconded by Councillor Granger
THAT the meeting, scheduled for Tuesday, March 3, 2009 at 7:00 p.m., be
changed from a Council meeting to a Special General Committee - Budget
meeting-.
CARRIED
Mayor Morris advised that she, and other Council members, had attended the
Annual Mardi Gras Festival, a fundraising even to benefit the Southlake Regional .
Health Centre, at DiNardo's Mansion on Saturday, February 21, 2009.
Councillor Gaertner advised that the Canadian Tire Gas Station at Yonge Street
and Edward Street is now providing full -service at the gas pumps to assist
customers with different. abilities. Councillor Gaertner advised that this service
has not been available anywhere in Aurora for ari extended period of time and
she thanked the manager of the Canadian Tire Gas Station.
Councillor Granger advisedthat. the Aurora Christmas Dream 2008, officially
raised $12,300, which has gone toward the Welcoming Arms Ministry, Aurora
Food Pantry and the Salvation Army. Councillor Granger thanked Jonathan's
Restaurant for hosting this event as well as the many people who volunteered .
their time and efforts on Christmas day in support of this special celebration.
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Item 3 and added item 8 were identified for discussion.
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate .Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
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COUNCIL - MARCH 24, 2009
Council Minutes- 09-04 - 4 .
Minutes of Council Meeting No. 09-04
Tuesday, February 24, 2009
Page 4 of 10
1. Special General Committee Meeting Report No. 09-06
Monday, February 9, 2003
THAT the report of the Special General Committee Meeting No. 09-06 be
received and the recommendations carried by the Committee be
approved.
.2. General Committee Meeting Report No. 09-07 - -
Tuesday, February 17, 2008
THAT the report of the General Committee Meeting No. 09-07 be received
and the recommendations carried by the Committee be approved.
4. Memorandum from the Director of Financial Services
Re: Further Information Pertaining to Item 1 - Special General .
Committee Meeting Report No. 09-06 Monday, February 9, 2009 With Respect to Closed Capital Projects
THAT the memorandum from the Director of Financial Services regarding
Closed Capital Projects be received for information.
5. Letter from the Town of Newmarket
Re: Resolution R2-2009 - Request to Province via Ministry of Culture
To Close Funding Gap for Museums in the Community Museum
Operating Grant Program
THAT the. resolution from the Town of Newmarket, regarding a request to
the Province, via the Ministry of Culture, to close the funding gap for
museums in the Community Museum Operating Grant Program, be
received for information.
6. Letter from the Lions Club of Aurora Inc.
Re: - Collected Donations
THAT the letter from the Lions Club of Aurora Inc. regarding collected
donations, be received for information.
7. Adoption of Recommendations from Closed Session Meeting
February 10, 2009
THAT the recommendations from the Closed'Session Meeting held on
February 10, 2009 regarding the following matters be approved:
• A proposed or pending acquisition or disposition of land
CARRIED
0
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COUNCIL - MARCH 24, 2009
Council Minutes 09-04 = 5
Minutes of Council Meeting No. 09-04
Tuesday, February 24, 2009
Page 5 of 10
IX DELEGATIONS
a) Ms Brenda McGowan, Manager, Tourism Development York Region
Re: Long Term Tourism Destination Development Strategy Draft for
Consultation
Ms McGowan provided an overview of the Long Term Tourism Destination
Development Strategy Draft, advising that the previous tourism strategy
was completed in 1997. Ms McGowan explained that through a thorough
consultation and 'researchprocess and based upon premier ranked
tourism destination research, Regional $ Provincial planning strategies
and "Vision 2026", a new Draft Long Term Tourism . Destination
Development Strategy is submitted for Council's review.
Ms McGowan requested that Council ask municipal staff to provide a
cross departmental joint submission on the strategy recommendations by
May 1, 2009, to identify major tourism sector growth opportunities critical
to building capacity and recognition for the Town of Aurora. Ms McGowan
added that this submission should also identify priority lands for tourism.
development and provide a summary of proposed future development i.e.
hotels, attractions, recreational facilities.
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the delegation be received and referred to the Chief Administrative
Officer.
CARRIED
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
3. PW09-010— Ridgewood Condominium - Tieback EncroachmentAgreement
Moved by Councillor MacEachern - Seconded by Councillor Gallo
THAT this report be referred to staff and that staff be requested to contact
the consultant who handled the report, Shaheen and Peaker; and
THAT the consultant be requested to provide comment to the Town on
this proposal; and
THAT, if the information is available in time, a Special Council meeting be
called prior to the Special General Committee Budget meeting on March
3, 2009 to address this matter.
CARRIED
(added motion pertaining to item 3 - passed in "New Business" section of
these minutes)
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT staff be requested to communicate with the applicant to see if they
are agreeable to covering the Town's related consultant costs with respect
to this matter.
CARRIED
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COUNCIL MARCH 24, 2009
Council Minutes - 09-04 - 6, ;
x
Minutes of Council Meeting No. 09-04
Tuesday, February 24, 2009
Page 6 of 10
Mayor Morris relinquished the Chair to Deputy Mayor McRoberts to move item 8.
Upon conclusion of this matter, Mayor Morris resumed the Chair.
8. Memorandum from Mayor Phyllis Morris
Re: 2009 Proclaimed as the Year of Business Initiative in Aurora
(ADDED ITEM) -
Moved by Mayor Morris Seconded by CouncillorMacEachern
WHEREAS Aurora is a community known for Its Innovative, diverse and
world class businesses that contribute to the Town's appeal, sustainability
and quality of life, and provide jobs for Aurora residents and revenue for
the Town; and
.WHEREAS the sustainability of the Town of Aurora is based on the
foundations of a strong Business sector, a vibrant Arts, Culture and
Heritage sector, and an active Sports and Leisure sector; and
WHEREAS the Town of Aurora believes it is important to the quality of life
for Aurora residents to be able to work where they live, and it is also an
environmentally responsible objective; and
WHEREAS. the.Town of Aurora believes it can help create and retain local
jobs by providing a supportive business environment with a focus on local
businesses and economic development; and
WHEREAS members of Council of the Town of Aurora recognize the
benefits and contributions provided by Aurora businesses; and
WHEREAS Goal A of the Town of Aurora's Strategic Plan is to "Foster
and enhance a strong and stable economy consistent with the. attributes of
a sustainable community"; and
WHEREAS the objectives of Goal A of the Town of Aurora's Strategic
Plan include developing economic opportunities to aid the growth and
progress of Aurora as a desirable place in which to do business;
supporting the growth of a variety of businesses; increasing the quantity
and diversity of employment opportunities in Aurora to enhance the ability
of Aurora residents to work in their community; and to promote efforts to
reduce commuting through local economic initiatives; and
WHEREAS Aurora's business community is represented by a strong and
vibrant Aurora Chamber of Commerce, established in 1910, and now with
nearly 900 individual members, that advocates on behalf of members, and
supports the community through its numerous public events such as the
annual Home Show, the Yonge Street Festival, and Business Awards
Dinner; and
WHEREAS Aurora business leaders have demonstrated philanthropic
leadership through their participation in, and leadership of, many service
and sports organizations; and
WHEREAS Aurora today is home to approximately 1,200 companies
employing more than 13,635 people; and.
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COUNCIL - MARCH 24, 2009 Council Minutes - 09-04 - 7
Minutes of Council Meeting No. 09.04
Tuesday, February 24, 2009
Page 7 of 10
WHEREAS Aurora's business has deep roots in the community and can
trace its heritage to the initiative of merchants such as Richard Machell
and Charles Doan who established stores in the mid-1800s; and in the
1850s when creeks and mill pond and newly -established railway line
ensured the community's prosperity and local industries included a flour
mill, a potash works, a planning mill, a tannery, a carriage factory and a
rope factory; and
WHEREAS Aurora's industry continued to grow and included notable
firms such as Aurora Flouring Mills, producing "Canada's Finest Pastry
Flour;" J. Fleury's Sons, a manufacturer of innovative ploughs and
agricultural implements that helped open Canada's west to agriculture and
Aurora's largest employer at the beginning of the last century; and T.
Sisman Shoe Factory which moved to Town in 1910;.and Collis Leather
Company located on Tannery Creek; and notable retail merchants
including Caruso & Company (Mary's Flower Shop), which has been
operated by the Caruso family since It opened in historic downtown Aurora
in 1913; Thompson's Fine Furniture and Interiors (1921); Vic's. Shoe
Repair (1972); and Westview Golf Club (1957); and
WHEREAS business initiatives today have built on the tradition of
innovation and adaptation to operate world class businesses, including the
head offices and production plants of Magna International and Van -Rob,
the Canadian head office of State Farm Insurance, printer Quebecor,
Canada Law Book, GenPak LP, Bunn-0-Matic- Corporation, Piramal
Health Care Canada, Hallmark Cards, Avant Imaging and Information
Management; and
WHEREAS business is drawn to. Aurora in part by our talented residents
who are eager to work where they live; and
WHEREAS many Aurora residents have shown individual initiative to start
businesses in the Town because of its positive business climate and other
important attributes; and
WHEREAS Aurora's success as a Town is closely linked to the success of
its businesses; and
WHEREAS Aurora businesses are not immunetoglobal economic
challenges and require the support of all levels of government; and
WHEREAS the Town of Aurora is committed to working with the
established business community to help ensure the retention and success
of Aurora business to the extent that it can; and
WHEREAS Aurora. Town Council Is committed to bringingquality
businesses to Aurora in order to help create quality jobs for Aurora
residents and seeks to address the needs of entrepreneurs who want to
start a business here; and
WHEREAS Council's Economic Development Advisory Committee has
made recommendations to Mayor and Council about revitalizing the
downtown core, attracting new business and retaining the businesses the
Town is home to.
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COUNCIL - MARCH 24, 2009 Council Minutes - 09-04. 8
Minutes of Council Meeting No. 09-04
Tuesday, February 24, 2009
Page 8 of 10
THEREFORE BE IT RESOLVED THAT on behalf of the Members of
Council of the Corporation of the Town of Aurora, I, Mayor Phyllis M.
Morris, do hereby proclaim 2009 as The Year of Business Initiative, to
celebrate business success and innovation in Aurora, and urge our
Citizens, Town Staff, Council and Visitors to learn about and support local
business; work to encourage local entrepreneurs and quality businesses
to locate In. our Town, and work to retain the quality businesses we have;
thus ensuring Aurora continues to enjoy a world class community
supported by world class business.
BE IT FURTHER RESOLVED that as part of The Year of Business
Initiative the Town is focusing its economic development activities on
revitalizing the downtown core,beginning with. the Yonge/wellington
Corridor Study; continue to work. with the Aurora Chamber of Commerce
to support local business; provide a series of Education Initiatives to
support small and medium sized business in cooperation with the York
Small Business Enterprise Centre; undertake a Mayor's Roundtable on
Business, and create a Business Retention Strategy, as well as other
initiatives to be announced throughout the year.
On recorded vote the motion was CARRIED UNANIMOUSLY.
YEAS:8 - NAYS:0 -
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Councillor Buck was absent. - -
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the applicableprovisions within the Procedural By-law be waived to
allow Council to revisit item 3 PW09-010 — Ridgewood Condominium -
Tieback Encroachment Agreement, at this time.
CARRIED
3. - PW09-010— Ridgewood Condominium - Tieback EncroachmentAgreement
(for the full motion pertaining to item 3, including the following added
motion, please see page 5 of these minutes)
Moved by Councillor MacEachern Seconded by Councillor Gaertner.
THAT staff inquire whether the applicant is agreeable to covering the
Town's related consultant costs with respect to this matter.
CARRIED
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COUNCIL - MARCH 24, 2009
Council Minutes - 09-04 - 9
Minutes of Council Meeting No. 09-04
Tuesday, February 24, 2009
Page 9 of 10
XI REGIONAL REPORT
York Region Council Highlights - February 19, 2009 - Mayor's Report
Moved by CouncillorMacEachern Seconded by Councillor Granger
THAT the York Region Council Highlights - February 19, 2009 - Mayor's
Report, be received for information.
CARRIED
XII NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Mayor Morris introduced Julie Vassileyeva a student from Dr..G. W. Williams
High School, who.is working in the Mayor's and Councillor's Offices as a co-op
student.
Mayor Morris asked that the times at which Rogers Cable airs the Council
meetings; be confirmed and asked whether. it would be possible to air them on
Wednesday evenings.
Councillor Wilson expressed concern regarding the flagpole at the Aurora Family
Leisure Complex, due to a resident advising that there are two flags on one pole
and that this has been seen by some as a breech of etiquette.
Councillor Gallo advised that there will be a public meeting addressing the issue
of Wells Street Public School, taking place on March 9, 2009 at Dr. G.W.
Williams High School.
Councillor Granger asked if staff can assist Ms Sher St. Kitts with respect to her
request for exemption from the Temporary Sign By-law, to promote an event
called "We're Canadian Ay". -
Councillor Granger inquired about a huge vibration which he felt at the Town Hall,
on Friday February 20, 2009.
Councillor McRoberts inquired about the date of a Wells Street School public
meeting where all Board Trustees will be in attendance. Councillor Gallo advised '
that he would provide that information.to Councillor McRoberts when available.
XIII READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5109-09.T BEING A BY-LAW to amend parking By-law 4574-
043 as amended, with respect to southbound left turn
from Yonge Street to Catherine Avenue
5115-093 BEING A BY-LAW to amend parking By-law 4574-
043 as amended, with respect to parking on Centre
Street
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COUNCIL MARCH 24, 2009 Council Minutes 09-04 - 10
Minutes of Council Meeting No. 09-04
Tuesday, February 24, 2009 -
Page 10 of 10
5116-09.0 BEING A BY-LAW to Confirm Actions by Council
Resulting from Council Meeting 09-04 on February
24, 2009..
CARRIED
XIV CLOSED SESSION AGENDA
Moved by'CouncillorCollins-Mrakas Seconded by Councillor Gallo
THAT Council resolve into Closed Session to consider:
• a proposed or pending acquisition or disposition of land for municipal
or local board
CARRIED -
XV ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 9:05 p.m.
.. CARRIED
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
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COUNCIL - MARCH 24, 2009 Public Planning Minutes - 09-05 - 1
AuRgRA
TOWN OF AURORA
SPECIAL COUNCIL - PUBLIC PLANNING MEETING
MINUTES
NO. 09-05
Council Chambers
Aurora Town Hall
6:00 p.m. — Closed Session
Wednesday, February 25, 2009 .
ATTENDANCE
COUNCIL MEMBERS Deputy Mayor McRoberts in the Chair; Councillors
Buck, Collins-Mrakas, Gallo, Granger, MacEachern
and Wilson
MEMBERS ABSENT Mayor Morris and Councillor Gaertner were absent.
OTHER ATTENDEES Marco Ramunno, Director of . Planning and
Development, Glen Letman, Manager of Development
Planning, Cindy Janzen, Manager of Legislative '
Services/Deputy Clerk and Carrie Eastwood,
Council/Committee Secretary
6:00 p.m. tp 7:00 P.M. - CLOSED SESSION
The Deputy Mayor called the meeting to order at 7:09 p.m.
1 DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
III PLANNING APPLICATIONS
Deputy Mayor McRoberts outlined the procedures that would be followed in the .
conduct of the public meeting. The Deputy Clerk confirmed that appropriate
notice had been given and that signs had been posted on the subject properties
in accordance with the relevant provisions of the Planning Act.
- 11 -
COUNCIL -MARCH 245 2009
Public Planning Minutes - 09-05 - 2
Special Council —Public Planning Minutes No. 09-05
Wednesday, February 25, 2009
Page 2 of 4
1. PL09-027—Applications to Amend the Official Plan and Zoning By-law
WED Investments Ltd., 974672 Ontario Limited and
668390 Ontario Ltd.
Lots 123, 124,126,126 and Part of Lot 22
Registered Plan 246,15277,15283 and
16291 Yonge Street and 10,12, and 14 Centre Street
Official Plan Amendment File D09-03-97
Zoning By-law Amendment File D14-16-97
(Related Site Plan File D11.10-07)
Plannino Staff
Mr. Glen Letman, Manager of Development Planning„ provided a description of
the applications to amend the Official Plan provisions of the Community
Commercial Centre -Historic Core Official Plan designation as it applies to
building height and setback, and to rezone the lands from a Central Commercial
to a site specific Central Commercial Exception Zone. Mr. Letman advised that
the amendments would facilitate the development of a six storey (seven storeys
along the east/Yonge Street facade) mixed use building incorporating 76
residential apartment units and retail commercial space on the ground floor, with
parking for 103 vehicles located within a parking garage accessed from Yonge
Street and a second level deck accessed from Centre Street.
Mr. Letman provided a brief history of previous and current applications for the
subject lands and reviewed the issues and concerns that have been expressed
with regard to traffic.impact, massing and height. Mr. Letman advised that the
proposed development complements the "Places to Grow" initiative for the Yonge
Street corridor, in that, the built up area of Aurora is designated as an
"intensification corridor" within the Growth Plan and "Regional Corridor' within the
Region of York Official Plan 4ith higher, density mixed use developments are
encouraged within these areas.
Mr. Letman advised that Council has granted approval in principle to a six storey
mixed use development consisting of 58 apartment units on the site and that staff
is seeking public input and direction from Council on the revised applications.
Mr. Letman further advised that staff are currently reviewing the technical
aspects of the planning applications in particular, review of the traffic and parking
report and demonstration that the heritage attributes of the NorthEast Old Aurora
Heritage District will be conserved.
Aoolicant/Aaent
Mr. Stephen Mak, of MArchitecture Inc. reviewed the design and concept of the
proposed building and outlined the revisions and enhancements that have been
made with.respect to the proposal in order to address the comments and
concerns previously raised by staff and the residents. Mr. Mak advised that the
setback has been increased and that the top two levels of the building,have been
recessed to reduce the shadow and massing impact. Mr. Mak advised that
during the designing process, the Town's Official Plan was carefully considered
and that the needs of the residents were an integral part of the overall concept.
Mr. Mak advised that the height increase was a direct result of the reductions to
the setback and massing and he requested that Council provide an exception to
the height restrictions and parking requirements to allow the project to move
forward.
Mr. Jamie Bennett, Senior Planning Manager with the MMM Group, addressed
Council to advise that the subject application is a perfect fit for the location in
keeping with'its surrounding uses and the Growth Plan, which encourages higher
density mixed use developments within this area, and will provide economic
benefits through assisting with the revitalization of the downtown core..
12-
COUNCIL - MARCH 24, 2009 Public Planning Minutes - 09-05 - 3
Special Council — Public Planning Minutes No. 09-05
Wednesday, February 25, 2009
Page 3 of 4
Mr. Bennettsuggested that the location of the subject building is also a source of
motivation for residents to walk instead of drive among the shops, thereby
offsetting the need for parking on the site. Mr. Bennett concluded that the
subject proposal has received general support from the agencies and staff who
have reviewed it and that the Region of York strongly supports this project.
Public Comments
Mr. Michael Evans, owner of Aurora True Value Hardware store, spoke in
support of the application suggesting that the building and retail component will
help bring businesses and residents back to the downtown core, as well as .
greatly improve the overall attractiveness of that area.
Mr. James Wood, resident of Spruce Street, expressed concerns regard(ng the
height of the building and suggested that the shadow effect will impose on his
property and have a negative impact on the area.
Ms Eileen Dinning, resident of Glenview Drive, expressed concerns regarding the
impact that this proposal will have on traffic and parking in the subject area.
Mr. Gordon Barnes, resident of Catherine. Avenue, suggested that the fapade
should be more in keepingwith the Victorian design style in that. area. Mr.
Barnes also suggested that the project be constructed in keeping with the "Green
Energy Act" and use LEED Gold design standards.
The Architect, Mr, Mak, responded by advising that he was one of the first
architects to design a LEED Gold standard building in Ontario and that there are
many "green' initiatives being explored with respect too this building, some. of
which may not qualify within. the LEED points, system, however will have an
environmentally positive impact overall.
Mr. Steven Mills, resident of Yonge Street, inquired whether Council has the
authority to make the final decision with respect to brick colour and facings, to
which the'Directo.r of Planning and Development confirmed that they do have that
right. Mr. Mills expressed concern with regard to the proposed height, scale and
density of the proposal and suggested that staff communicate with
representatives of the Tridel Condominium (Richmond Hill), which is a similar
building in the area, to discuss what impacts they have experienced within that
neighbourhood.
Mr. George Sleeves, resident of Catherine Avenue, expressed concerns
regarding massing of the building and asked if the floor to ceiling heights can be
reduced to lower the overall height without impacting on the number of proposed
storeys. Mr. 9teeves also expressed that the extension of the balconies reduces
the effect of the proposed setback increase, and suggested that the shadow
effect will still be imposing on his property at certain times.
The Architect, Mr. Mak, responded by advising that they are already working on
ways to reduce the height of the building within the proposed design and that a
shadow study was conducted which concluded that the. shadow impact was
minimal. Mr. Mak also advised that the proposed building has been identified as
a logical size, use and design for this site.
Mr. Steven Mills, returned to suggest that the setback should begin at the third
floor to be consistent with the other buildings of that type in the area, to which the
Architect responded that it is a more aesthetically pleasing effect to have varying
seback heights within an area to make the overall impression more diverse and
interesting to the eye. .
-13-
COUNCIL - MARCH 24, 2009 Public Planning Minutes - 09-05 - 4
Special Council — Public Planning Minutes No. 09-05
Wednesday, February 25, 2009
Page 4 of 4
Mr. Robert Reeves, resident of Catherine Avenue, expressed concerns about
this application setting a precedent for that area which could result in future
applications for taller buildings and that this would have a negative impact on the
sightliries, particularly from the south of the affected area. Mr. Reeves asked
what the economic impact would be on the developer if the building height was
reduced by one storey.
The Architect, Mr. Mak, responded by advising that, with the massing and
setback reductions that have already been made to the design which have cost
the developers considerable funds and potential revenue, the project would not
be economically viable if the number of storeys was also reduced. Mr. Mak
further advised that this building is really a six storey building, however due.to the
sloping of the site, it turns into seven storeys at the front.
The public portion of the meeting closed at 9:26 p.m. and Council"s deliberations
began.
Moved by Councillor Collins-Mrakas Seconded by Councillor Granger
THAT the application be brought back to a future General Committee
meeting, subject to the resolution of the comments and concerns that
were raised at this meeting, providing that the applicant is willing to look at
reducing the height of the proposed building back to six storeys; and
THAT staff continue to work with the applicant to address the issues that
have been raised at this meeting and the issues outstanding in the staff
report.
CARRIED
1V READING OF BY-LAWS.
Moved by CouncillorMacEachern. Seconded by Councillor Granger
THAT the following listed by-law be given 16`, 2otland 3rd readings, and
enacted:
5114-09.0 BEING A BY-LAW to Confirm Actions by Council
Resulting from Special Council — Public Planning
Meeting 09-05 on February 25, 2009
CARRIED
V ADJOURNMENT
Moved by Councillor Granger
THAT the meeting be adjourned at 11:05 p.m.
CARRIED
BOB McROBERTS, DEPUTY MAYOR CINDY JANZEN, DEPUTY CLERK
COUNCIL - MARCH 24, 2009
Special Council Minutes- 09-06 -'1
AuxwoxA
TOWN OF AURORA
SPECIAL COUNCIL MEETING MINUTES
NO. 09-06
Council Chambers
Aurora Town Hall
Tuesday, March 3, 2009
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachern,
McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Parks
Manager, Director of Planning,' Director of Public
Works, Acting Financial. Budget Analyst, Director of
Financial Services/Treasurer, Manager of Legislative
Services/Deputy Clerk and Council/Committee
Secretary
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OF AGENDA
Moved byCognclllorBuck Seconded by Councillor Gaertner
THAT the agenda as circulated by the Corporate Services Department,
with the addition of the following item, be approved.
Delegation a) Mr. Gilles Bisnaire or Ridgewood DevelopmentInc.
Re: Item 1 - Correspondence from Coffey Geotechnics
CARRIED
.111 DELEGATIONS
a) Mr. Gilles Bisnaire of Ridgewood Development Inc.
Re: Item 1 - Correspondence from Coffey Geotechnics
Mr. Bisnaire, of Ridgewood Development Inc., addressed Council to advise that
he would be available to answer any questions pertaining to the application. .
COUNCIL - MARCH 24, 2009 Special Council Minutes - 09-06 - 2
Minutes of Special Council Meeting No. 09-06
Tuesday, March 3, 2009
Page 2 of 2
IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
1. Correspondence from Coffey Geotechnics
Re: PW09-010 -Ridgewood Condominium Tieback Encroachment Agreement
Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas
THAT the Mayor and Town Clerk be authorized to execute an
encroachment agreement with The Rockport Group for the Ridgewood
Condominium Development on 105 John West Way.
On a recorded vote the motion was CARRIED UNANIMOUSLY.
IV READING OF BY-LAWS
Moved by Councillor Buck I - Seconded by Councillor Wilson
THAT the following listed by-law be given 1 st, 2nd and 3rd readings, and
enacted:
5118-09-.0 BEING A BY-LAW to confirm actions by
Council Resulting from Special Council
Meeting 09-06 on March 3, 2009
CARRIED
V ADJOURNMENT
Movedby Councillor McRoberts
THAT the,meeting be adjourned at 7:1.5 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
-16-
COUNCIL - MARCH 24, 2009 Delegation a) - 1
HALF.
SOUTHLAKE � �A
3 REGIONAL NEAIT CENTRE r CHALLENGE
F O U N D A.7 I O N
Monday, March 16, 2009
Director of Corporate Services
Town of Aurora
I wish delegate to Council at the March 24th, 2009 meeting regarding the 8th
Annual Hartwell Challenge to be held Sunday, April 26th at the Aurora
Community Centre..
wish to inform Council of some changes with this year's event and encourage
support.
Sincerely,
Steve Hinder
Co -Chair, 2009 Hartwell Challenge
- 77-
COUNCIL - MARCH 24, 2009
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