Loading...
AGENDA - Council - 20090512Sir Aulood--%P,A COUNCIL MEETING AGENDA NO.09=14 TUESDAY, MAY 12, 2009 7:00 P.M. COUNCIL CNAMBERS AURORA TOWN NALL PUBLIC RELEASE May 8, 2009 AuttoRA TOWN OF AURORA COUNCIL MEETING AGENDA NO. 09-14 Tuesday, May 12, 2009 7:00 p.m. Council Chambers I DECLARATIONS OF PECUNIARY INTEREST ll APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved as presented. Ill OPEN FORUM IV ADOPTION OF MINUTES Special Council - Public Planning Minutes of April 22, 2009 pg. 1 RECOMMENDED: THAT the Public Planning minutes of April 22, 2009 be adopted as printed and circulated. Council Minutes of April 28, 2009 RECOMMENDED: ME. THAT the Council minutes of April 28, 2009 be adopted as printed and circulated. Council Meeting Agenda Tuesday, May 12, 2009 Page 2 of 4 V PRESENTATIONS a) Presentation of Plaques to the Anti -Litter Poster Contest Finalists Finalists: Rohan Adiyodi Haley Buck Ashley Deckert Britney Looije Kyle Wulle Winner: Brooklyn Barberio Cierra Bird Erin Cross Marcus Dietz Daniel Sominski b) York Catholic District School Board Presentation of the Environment Award to the Town of Aurora Participants Theresa McNicol - Trustee Francis Bagley - Superintendent of Education Larry Tadman - Controller of Environmental Services Richard Maurice - Principal, Cardinal Carter Catholic High School Debbie Aloi - Teacher, Cardinal Carter Catholic High School Students - Cardinal Carter Catholic High School VI PUBLIC SERVICE ANNOUNCEMENTS VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION IX DELEGATIONS None Council Meeting Agenda Tuesday, May 12, 2009 Page 3 of 4 X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION XI REGIONAL REPORT York Region Council Highlights - March 26, 2009 pg. 31 Mayor's Report RECOMMENDED: THAT the Regional Report be received for information. X11 NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS Xlll READING OF BY-LAWS RECOMMENDED: THAT the following listed by-law be given 1st, 2nd and 3rd readings,.and enacted: 5142-09 BEING A BY-LAW to confirm actions by pg. 37 Council Resulting from Council Meeting 09-14 on May 12, 2009 XIV CLOSED SESSION THAT Council resolve into a Closed Session to consider: • a proposed or pending acquisition or disposition of land for municipal or local board; and • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board XV ADJOURNMENT Council Meeting Agenda Tuesday, May 12, 2009 Page 4 of 4 AGENDA ITEMS General Committee Meeting Minutes of Tuesday, May 5, 2009 pg. 20 RECOMMENDED: THAT the minutes of the General Committee meeting of Tuesday, May 5, 2009, be received and the recommendations carried by the committee be approved. COUNCIL AGENDA MAY 12, 2009 AUi®izA Resolution - 1 RESOLUTION FORM COUNCIL MEETING 09-14 - MAY 12, 2009 - MINUTES PLANNING APR 22109 Moved By Seconded By Resolution: IV ADOPTION OF MINUTES Special Council - Public Planning Minutes of April 22, 2009 RECOMMENDED: THAT the Special Council - Public Planning minutes of April 22 2009 be adopted as printed and circulated. Proposed Resolution/Amendment (if applicable): CARRIED DEFEATED Page 1 OF 1 -1- COUNCIL AGENDA Minutes - Public Planning Apr. 22109 - 1 MAY 12y 2009 Aux_oltA TOWN OF AURORA SPECIAL COUNCIL - PUBLIC PLANNING MEETING MINUTES NO. 09-11 Council Chambers Aurora Town Hall Wednesday, April 22, 2009 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas (left at 8:08- p.m.), Gallo, McRoberts and MacEachern - MEMBERS ABSENT Councillors Gaertner, Granger and Wilson were - absent. OTHER ATTENDEES Marco Ramunno, Director of Planning and Development, Glen Letman, Manager of Development Planning, Cindy Janzen, Manager of Legislative Services/Deputy. Clerk and Carrie Eastwood, Council/Committee Secretary , The Mayor called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Collins-Mrakas declared an interest in the additional letter from Magna International, due to the employment relationship of a direct family member with said company, and did not take part in any questions in this regard or attempt in any way to influence the voting on such questions. 11 APPROVAL OF AGENDA Councillor Collins-Mrakas, having previously declared an interest in additional item - Letter from Magna International, did not take part in any discussion inthisregard. Moved by Councillor Gallo Seconded by Councillor McRoberts THAT the agenda as circulated by the Corporate Services Department, withthefollowing additional items, be approved: Additional correspondence regarding ]tern 1 PL09-038-Zoning By-law Amendment Application - Vinder Holdings Inc., 15195 Leslie Street Part of Lot 20, Concession 3, E.Y.S. File: D14-04-08 9 Letter from Mr. Barry A. Horosko of Bratty and Partners, LLP 7 Letter from Mr. Mike Rogers, Director, Adena Meadows ➢ Letter from Mr. Andrew McGillis, Director, Corporate Finance & Administration, Magna International Inc. CARRIED -2- COUNCIL AGENDA Minutes - Public Planning Apr. 22109 - 2 MAY 12y 2009pecial Council — Public Planning Minutes No. 09-11 Wednesday, April 22, 2009 Page 2 of 4 111 PLANNING APPLICATIONS Mayor Morris outlined the procedures that would be followed in the conduct of the public meeting. The Deputy Clerk confirmed that appropriate notice had been given and that signs had been posted on the subject properties in accordance with the relevant provisions of the Planning Act. 1. _ PL09-038 - Zoning By-law Amendment Application Vinder Holdings Inc. 15195 Leslie Street Part of Lot 20, Concession 3, E.Y.S. File: D14-04-08 Planning Staff Mr. Glen Letman, Manager of Development Planning, provided a description of the application and reviewed the contents of the staff report PL09-038, outlining the location of the property and current uses.of the subject and surrounding lands and applicable Official Plan policies and Zoning provisions. Mr. Letman advised that the subject application was before Council at a previous Public Planning meeting on December 17, 200B, and at that time the application was sent to a future Public Planning meeting once the applicant and staff resolve several outstanding issues, which included the need to determine how to address the existing heritagebuilding, known as the Petchville -House, located. on those lands. Mr. Letman advised that another point of concern was the stand alone drive -through restaurant, which was proposed within the original application, with respect to suitability of secondary uses and a drive -through restaurant operating in a prestigious Business Park setting. Mr. Letman explained that the applicant has returned with a revised proposal which addresses most of the concerns expressed at the previous meeting, for Council's consideration this evening. Applicant/Agent Mr. Stephen Bernatt, of Bernatt Architect Ltd., addressed Council to advise that the applicant has increased the landscaping component of the application to fully comply with the Town's Official Plan, and that the issue of a stand-alone restaurant with a drive -through component has been addressed by integrating the restaurant into multi use office building, thereby eliminating the stand-alone status. Mr. Bernatl advised that the applicant had attempted to find a location for the Petchville House,however, upon finding none, the building is proposed to be - documented, inventoried and salvaged prior to its destruction, as per the recommendations of the Aurora Heritage Advisory Committee. Public Comments Mr. Anthony Rominelli of Bratty and Partners, LLP, addressed Council to advised that he is representing MI Developments Inc., owner of the lands located to the immediate west of the subject lands. Mr. Rominelli advised that his client continues to express concern that the drive -through component of the proposed restaurant is not compliant with the Town's Official Plan and would have. a negative impact on the Business Park status of the subject lands. Mr. Rominelli requested that Council not give approval in principle to the amended proposal, but rather advise the applicant that there are significant Official Plan compliance issues that need to be addressed, and ask that the applicant revise its application accordingly. -3- COUNCIL AGENDA Minutes -'Public Planning Apr. 22109 - 3 MAY 125 2005pecial Council - Public Planning Minutes No. 09-11 Wednesday, April 22,2009 _ Page 3 of 4 The .public portion of the meeting closed at 7:41 p.m. and Council's deliberations began. At 8,08 p.m., Councillor Collins-Mrakas left the meeting, due to her previous declaration of interest. Moved by Councillor MacEachern Seconded by Councillor Gallo THAT Council approve the applications in principle, as modified by staff, to include the following uses: • Office and office/clinic medical (maximum size of clinic = 700m' GFA), • Research and training facility, • Printing, media and communication establishment, • Day Nursery, Convenience Retail Store, • Personal Service Shop, - • Private Club, • Restaurant (maximum 290 m2 GFA), and THAT, subject to the submission of a site plan application to ensure development provisions are satisfactory, that an appropriate maximum gross floor area (GFA) is implemented for accessory and secondary uses and that the form and design of development is in keeping with the Business Park design objectives; and THAT the drive-thru component be further reviewed at the site plan review stage, to determine whether it is an appropriate use at this site. On a recorded vote the motion was CARRIED. YEAS: 4 NAYS: 1 - VOTING YEAS: Councillors Gallo, MacEachern, McRoberts and Mayor - Morris VOTING NAYS: Councillor Buck - - Councillors Collins-Mrakas, Gaertner, Granger and Wilson were absent. IV READING OF BY-LAWS Moved by Councillor Buck Seconded by Councillor McRoberts THAT the following listed by-law be given ls' 2ntl and V readings, and enacted: - - 5133-09.0 BEING BY-LAW to Confirm Actions by Council Resulting from Special Council - Public Planning Meeting of April 22, 2000 CARRIED Z,E COUNCIL AGENDA Minutes - Public Planning Apr. 22109 - 4 MAY 12, 200?pecial Council- Public Planning Minutes No. 09-11 Wednesday, April 22, 2009 - Page 4 of 4 - V ADJOURNMENT Moved by Councillor Buck THAT the meeting be adjourned at 9:08 p.m. CARRIED PHYLLISM. MORRIS, MAYOR CINDYJANZEN, DEPUTY CLERK _5- COUNCIL AGENDA MAY 12, 2009 AUR,oRA Resolution - 1 s'ou're iao yood Cocu�na. RESOLUTION FORM _ COUNCIL MEETING 09-14 - MAY 12, 2009 - MINUTES COUNCIL APR 28/09 Moved By_ Resolution: Seconded By IV ADOPTION OF MINUTES Council Minutes of April 28, 2009 RECOMMENDED: THAT the Council minutes of April 28, 2009 be adopted as printed and circulated. Proposed Resolution/Amendment (if applicable): CARRIED DEFEATED Page 1 OF 1 -6- COUNCIL AGENDA Minutes - Council Apr. 28/09 - 1 MAY 12y 2009 AvR,oRA TOWN OF AURORA COUNCIL MEETING MINUTES NO. 09-12 Council Chambers Aurora Town Hall Tuesday, April 28, 2009 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Collins-Mrakas, Gaertner, Gallo, Granger, McRoberts and Wilson. MEMBERS ABSENT Councillors Buck and MacEachern were absent. " OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Servicesfiown Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of - Public _ Works, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary, Mayor Morris called the meeting to order at 7:11 p.m. . I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Granger Seconded by Councillor Wilson THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: 9 New Item 7 - Memorandum from Director of Finance & Treasurer Re: Applications for Infrastructure Funding Grants 9 New Item 8 - ARTS09-03 - Arts and Culture Advisory Committee Meeting Minutes - April 23, 2009 Y New Item 9 - ADM09-006 - Request for Proposal for a Review of the Corporate Organizational Structure of the Town of Aurora CARRIED - %- COUNCIL AGENDA MAY 12, 200,19nutes of Council Meeting Tuesday, April 28, 2009 Page 2 of 9 111 OPEN FORUM None IV ADOPTION OF MINUTES Council Minutes of April 14, 2009 Minutes - Council Apr. 28109 — 2 Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner THAT the Council minutes.of April 14, 2009 be adopted asprintedand circulated. CARRIED V PRESENTATIONS 2009 York Region "Eat Smart!" Awards Mayor. Phyllis Morris, with the assistance of Ms Donna Peon, Senior Public Health Inspector, Community and Health Services Department and Chair of the Eat Smart Committee, presented the 2009 York Region "Eat Smart!" Awards to the winning food establishments within Aurora: - • Jonathan's Mediterranean & More - • Brown's Fine Foods at St. Andrews College e Moon Garden • Oakland Hall Inn - • Chinook VI PUBLIC SERVICE ANNOUNCEMENTS Councillor Granger. advised that the Aurora Farmer's Market will be opening on Saturday, May 2, 2009. Councillor Gaertner advised that May 2009 is "Sexual Assault Prevention Month" in Ontario and advised that there will be a Walk Against Sexual Violence taking place on Friday, May 29, 2009 and Saturday, May 30, 2009, Councillor Gaertner advised that interested parties may contact Ms Susan Dobson, of the Women's Support Network for York Region, for details at susandobson(i1a rogers.com. Councillor Collins-Mrakas advised that the 71" Annual Silent and Live Auction for Habitat for Humanitywill be taking place on Wednesday, June 3, 2009 at Eaton Hall Inn and Conference Centre and that tickets will be available at the Re -Store or their affiliate office in Newmarket for $30. Mayor Morris advised that the Anti -litter Clean-up Day for the Town of Aurora took place on Saturday, April 25, 2009 and was extremely well attended. Mayor Morris extended her appreciation and thanks, on behalf of the Town, to.the organizers, staff, volunteers and participants. Mayor Morris advised that "Graffiti Clean-up Day" will be held in Aurora on Friday, May 29, 2009 and that details will be posted in the Notice Board. - 8 - COUNCIL AGENDA Minutes Council Apr. 26109 - 3 MAY 12y 2009nutes of Council Meeting Tuesday, April 28, 2009 Page 3 of 9 Mayor Morris advised that the Relay for Life event, in support of the Canadian -Cancer Society, will be held in Lambert Willson Park on Friday, June 4, 2009 going overnight into Saturday, June 5, 2009. Mayor Morris .advised that the public meetings respecting Wells Street School are scheduled for June 15, 2009, July 6, 2009 and final delegations and a decision on this matter will be taking place at the York Region District School Board on September 14", 2009. For information residents may call 905-727- 0022, extension 2380. Mayor. Morris advised that the 2009 Bob Hartwell Challenge took place on Sunday, April 26, 2009 and raised over $60,000. Mayor Morris- extended congratulations on behalf of the Town of Aurora for the success of this excellent fundraising event for the Regional Cancer Program at Southlake, in honour of former Councillor Bob Hartwell. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3(4), 5 and 8 were identified for discussion. Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Gallo Seconded by Councillor McRoberts - THAT the following- recommendations respecting the matters listed as 'Items not Requiring Separate Discussion' be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 4. Memorandum from Mr, Don Gordon, General Manager of York Region Transit Re: Aurora Service Changes and "My Transit Spring 2009 Newsletter' THAT the memorandum from Mr. Don Gordon regarding Aurora service changes and "My Transit Spring 2009 Newsletter" be received for information, and . THAT staff be requested to publish the Aurora service changes in the Banner, on the Notice Board and on the Town of Aurora websile. 6. . Adoption of Recommendations from Closed Session Meeting April 14, 2009 THAT the recommendations from the Closed Session meeting held on April 14, 2009 (deferred from April 7, 2009) regarding the following matters be approved: 1. A personal matter about an identifiable individual including municipal or local board employees, THAT Rebecca Beaton be appointed to fill the vacancy on the Aurora Public Library Board. 2. Advice that is subject to solicitor -client privilege,- including communications necessary for that purpose; and 3. A proposed or pending acquisition or disposition of land for municipal or local board. - -9- COUNCIL AGENDA MAY 12y 2009nutes of Council Meeting Tuesday, April 28, 2009 Page 4 of 9 Minutes - Council Apr. 28109 - 4 7. Memorandum from Director of Finance & Treasurer Re: Applications for Infrastructure Funding Grants (ADDED ITEM) THAT staff be directed to submit funding applications for the following - capital projects under the recently announced grant funding opportunities: • For the Infrastructure Stimulus Fund. a) Municipal Building Rehabilitation - ALC total combined project. $740,400 - - (i) Energy Management & Conservation Retrofits (ii) HVAC system (iii) Fire Panel b) Municipal BuildingRehabilitation - Town Hall- total combined project $674,050 (i) Repaving of Parking Lot (ii) Energy Management & Conservation Retrofits (III) Fire Panel (iv) Emergency Power Generator (v) Computer Room Upgrades c) Trail . Network Connections, various components - total combined project $325,000 (i) Trail Connection Bennville Crescent (f) Bridge, Crossing Watts Meadow to McClenny (iii) Trail Access Stairway .- - (iv) -Former Kwik Kopy Ttrail Connection. • For the Building Canada Fund —Communities Component: a) Davis Road Park. Playground Development $250,000 9. ADM09-006.- Request for Proposal for a Review of the Corporate Organizational Structure of the Town of Aurora THAT the firm The Randolph Group be awarded the contract for the Review of the Corporate Organizational Structure of the Town of Aurora for a contract price of $75,980.00 plus G.S.T. CARRIED - 10- COUNCIL AGENDA Minutes - Council Apr. 2.8109 - 5 MAY 12, 2009nutes of Council Meeting Tuesday, April 28, 2009 Page 5 of 9 IX DELEGATIONS a) Mr. R.B. Callow, Chair, Aurora Mayor's Prayer Breakfast Committee Re: Item 1 - Memorandum from Mayor Phyllis Morris Re: Aurora Mayor's Prayer Breakfast Committee Mr. R. B. Callow, Chair -ofthe Aurora Mayor's Prayer Breakfast Committee, thanked Council for the opportunity to appear on this matter and introduced two fellow committee members in attendance, Mr. David Town and Mrs. Lee Seyrnore, who would be available to answer any questions if necessary. Mr. Callow advised that the Aurora Mayor's Prayer Breakfast Committee is organizing the Aurora Mayor's Prayer Breakfast event, which is scheduled to take place on Tuesday, October 20, 2009, at. Di Nardos Banquet Hall from 7:30 a.m. to. 9:00 a.m. with tickets estimated to cost $25, subject to review by the committee. Mr. Callow thanked Mayor Morris for attending several meetings of the committee to provide her input and assistance and he advised that the event is open to all religious denominations and will include live music, an inspirational speaker and breakfast as well as an opportunity to send prayers of support and strength to our leaders and officials in this economically turbulent time. Moved by Councillor Wilson Seconded by Councillor Granger, THAT comments of the delegates be received for information and referred to item 1. CARRIED - Moved by Councillor Gaertner Seconded by Councillor McRoberts THAT item 1 be brought forward for consideration. CARRIED 1. Memorandum from Mayor Phyllis Morris Re: Aurora Mayor's Prayer Breakfast Committee Moved by Councillor Wilson Seconded by Councillor Gallo THAT the letter dated April 22, 2009 from Mr. R. B. Callow be received for information; and THAT the Town of Aurora Council formally recognize and endorse the proposed Aurora Mayor's Prayer Breakfast Initiative; and further THAT the Town of Aurora Council appoint Councillor Granger as Council representative to serve on the Committee. CARRIED - 11 - COUNCIL AGENDA Minutes - Council Apr. 28109 - 6 . MAY 12, 2009nutes of Council Meeting Tuesday, April 28, 2009 Page 6 of X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by Councillor Gaertner Seconded by Councillor Gallo THAT By-law 5128-09 be brought forward for consideration. CARRIED Moved by Councillor Gaertner Seconded by Councillor Granger THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 5128-09 BEING A BY-LAW to amend Zoning By-law No. 2213-78, as amended (32 Wellington Street East) (Related to Report PL09-037) .CARRIED Mayor Morris relinquished the Chair to Deputy Mayor McRoberts at this point in the meeting to allow her to table a motion pertaining to item 2 - Special General Committee _ Meeting Minutes, Tuesday, April 21, 2009. 2. Special General Committee Meeting Minutes, Tuesday, April 21, 2009 Moved by Mayor Morris Seconded by Councillor Gaertner THAT the minutes of the Special General Committee meeting held on Tuesday April 21, 2009, be deferred until an agreement with the Office of the Integrity Commissioner be finalized. CARRIED - Upon conclusion of the item Mayor Morris resumed the Chair. & _ General Committee Meeting Minutes, Tuesday, April 21, 2009 CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 09-15 TUESDAY APRIL 21 2009 r (4) ADM09-003 -Arts & Culture AdvisoryCommittee Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner THAT the Town review the need for an Arts and Culture Advisory Committee in 2011 to coincide with a new term of Council; and THAT ongoing staff support for arts and culture policy and strategic planning, in general, be considered in the corporate organization review for implementation; and THAT staff provide the information requested by the Arts. and Culture Advisory Committee at the meeting dated February 26, 2009 directly to the Board of Directors of the Church Street School Cultural Centre; and . THAT the outreach to the Arts and Culture groups in the Town of Aurora _ be referred to the Church Street School Cultural Centre for consideration. CARRIED - 12- COUNCIL AGENDA - Minutes - Council Apr. 28109 - 7 MAY 12y 20019nutes of Council Meeting Tuesday, April 28, 2009 Page 7 of 9 5. 8 X1 Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts THAT the balance of the minutes of the General Committee meeting held on Tuesday April 21, 2009, be received and the recommendations carried by the Committee be approved. CARRIED Memorandum from Councillor Evelina MacEachern Re: Spring Newsletter for the Aurora Community Arboretum Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas THAT the Spring Newsletter for the Aurora Community Arboretum be received for information. - CARRIED ARTS09-03 - Arts and Culture Advisory Committee Meeting Minutes April 23, 2009 (ADDED ITEM) ,Moved by Councillor Granger Seconded by Councillor Gaertner THAT the Arts and Culture Advisory Committee Meeting minutes from the April 23, 2009 meeting be received and the recommendations contained therein be approved. REGIONAL REPORT None CARRIED X11 NEW BUSINESS/GENERAL INFORMATION — COUNCILLORS Mayor Morris requested that the members of Council consider rescheduling the Council meeting on June 23, 2009 to be moved to June.25, 2009. Council determined that staff should prepare a memorandum regarding the schedule for the summer meetings for Council's review at the next General Committee meeting. Councillor Wilson gave notice of motion regarding the appointment of replacement members to committees for the balance of the term of this Council. Councillor Granger requested clarification of the refund process for sponsorship donations for the Stronach Aurora Recreation Complex. The Director of Leisure Services advised that three refunds were requested and they have all been processed. Mayor Morris advised that there will be a series of workshops taking place j regarding the Wellington Street Corridor Study, the first of which is scheduled for Wednesday, May 13, 2009 in the Magna Room of the Aurora Public Library. Mayor Morris advised that this workshop will include a session for area business owners at 3:00 p.m. and another session at 7:00_p.m. for the public. -13 COUNCIL AGENDA MAY 12y 2000nutes of council Meeting Tuesday, April 28, 2009 Page 8 of 9 Minutes - Council Apr, 28/09 - 8 The Director of Planning and Development advised that advertisements are being placed in the Notice Board in the Banner advising of the Wellington Street Corridor Study workshops and, in addition, letters have been sent to Aurora business owners and residents within the study area, advising of the workshops. The Director advised that those who are interested in being involved in the process may call the Planning and Development Department and. he advised that a link will soon be placed on the Town's website. Mayor Morris requested clarification from the Director of Finance that no funding has been allocated by the Town with respect to funding the. Aurora Dream Team's fundraising campaign. The Director of Finance advised that he will look into the matter and report back. _ Xlll READING OF BY-LAWS Moved by Councillor Granger Seconded by. Councillor McRoberts THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: - - 5130-09 BEING A BY-LAW to amend Zoning By-law No. 2213-78, as amended (230 Wellington Street East). (Relatedto report PL09 -019) 5137-09 BEING A BY-LAW to confirm actions by Council Resulting from Council Meeting dated April 28, 2009 CARRIED (By-law 5128-09 was brought forward and enacted earlier during this meeting.) XIV CLOSED -SESSION AGENDA Moved by Councillor Granger Seconded by Councillor McRoberts THAT Council recess to go into a Closed Session meeting to consider: • A proposed or pending acquisition or disposition of land for municipal or local board; and • Personal matters about an identifiable individual, including municipal or local board employees. CARRIED - - Moved by Councillor Gallo Seconded by Councillor Granger THAT Council reconvene from closed session at 10:42 p.m. CARRIED - 14- COUNCIL AGENDA Minutes - Council Apr. 28109 - 9 MAY 125 2000inutes of Council Meeting Tuesday, April 28, 2009 Page 9 of 9 - — XV ADJOURNMENT Moved by Councillor Collins-Mrakas THAT the meeting be adjourned at 1044 p.m. CARRIED PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK - 15- COUNC/LA MAY 1 yyowmiG goodcO"Ta y. Presentation (a) - 1 MEMORANDUM I Office of the Mayor Date: May 12, 2009 To: Members of Council From: Mayor Phyllis Morris Re: Presentation of Plaques to Anti -Litter Poster Contest Finalists The finalists of the Grade 4 Anti -Litter Poster Contest will be presented with their plaqued posters at Council on Tuesday, May, 12, 2009. Finalists Rohan Adiyodi Cierra Bird Haley Buck Erin Cross Ashley Deckert Marcus Dietz Britney Looije Daniel Sominski Kyle Wulle Winner Brooklyn Barberio Mayor Phyllis Morris /jh I 76 COUNCIL AGENDA Presentation (b) - 1 MAY 12, 09 >o� Office of the Director of Education ` Susan F. LaRosa March 27, 2009 Ms. Lucille King Director of Corporate Services/Town Clerk Town of Aurora 1 Municipal Drive, Box 1000 Aurora, ON L4G 6J1 Dear Ms King, Our School Board is honoured to partner with you as we work together to preserve.,;`. our environment. Thanks to your support, our Aurora schools have become legde,rs'in greening initiatives such as waste reduction and energy conservation. With your assistance, our students are developing the knowledge they need to understand how their actions can impact our environment and they are learning to make choices that are environmentally responsible. Our work would not be successful without your commitment,, and in this regard, we would like to formally recognize you for your support. We would appreciate the opportunity for our School Board representatives to attend an upcoming Town Council meeting to present you with a plaque to honour Aurora for its leadership and partnership in the area of greening initiatives. If possible, it would be great if this presentation could be scheduled during or close to Earth Week -- April 20 - 24th. And, if agreeable, we would also like to promote this event to our local media. Would you kindly contact Larry Tadman, our Controller of Environmental Services, at 905-713-2711, ext. 2476 or please feel free to e-mail him at larry.tadman@ycdsb.ca as soon as conveniently possible. We look forward to hearing back from you and to recognizing you for your partnership and leadership. Thank you. Sincerely, Susan LaRosa Director of Education York Catholi Ichool Board Catholic Education Centre, 320 Bl( )ad West, Aurora, Ontario L4G 3G8 Telephone (905) 713-2711, 476-2055, 830-E - 1 "%_ 5050, 1-800-363-2711 • Fax (905) 713-1272 1. COI MA With the many environmental challenges our global community faces, the education of our future generations in the responsible stew- ardship of our planet is of utmost importance. Municipal government, working in partnership with schools,. plays a key role in the success of achieving a greener society. The Town of Aurora has recognized this and plays a leading role in the pro- motion of the 3 R's and Municipal waste management. recycling service to all 5 elementary and 1 secondary York Catholic District School Board Aurora area schools. Aurora and the YCDSB have many years of cooperative environmental programs such a -curbside recycling service, composting and recently, green bin organics. • York Catholic 9yo �s District School Board _ 18 COUNCIL AGENDA Presentation (b) - 3 MAY 12, 2009 Benefits of Cooperative Municipal and School Board Programs • Helps to promote a "sense of community" among parents and students. • Program consistency is maintained for,both residential and school recycling systems. • A reduction in the duplication of services, resulting in less traffic congestion, the associated decrease in pollution levels and fiscal savings. • Increased yearly Municipal waste diversion rates. • Contributes to the environmental education of the students which in turn will increase awareness at home. Children teach the parents. • Municipal access to the York Catholic District School Board courier system for promotional distribution. • A minimal impact on the Municipal recycling collection. WROZ COUNCIL AGENDA Resolution -I MAY 12, 2009 AY)RpRA yad,•ei gaadCoru�zvy RESOLUTION FORM COUNCIL MEETING 09-14 - MAY 12, 2009 - GC MINUTES - May 5/09 Moved By Seconded By Resolution: 1. General Committee Meeting Minutes of Tuesday, May 5, 2008 .RECOMMENDED: THAT the minutes of the General Committee Meeting of Tuesday, May 5, 2009, be received and the recommendations carried by the Committee be approved. Proposed Resolution/Amendment (if applicable): CARRIED DEFEATED - 20 - Page 1 OF 1 COUNCIL AGENDA MAY 12,1 2009 Aup,-oRA TOWN OFAURORA GENERAL COMMITTEE MEETING MINUTES NO. 09-16 Council Chambers Aurora Town Hall Tuesday, May S, 2009 ATTENDANCE COMMITTEE MEMBERS MEMBERS ABSENT OTHER ATTENDEES Councillor Buck in the Chair; Councillors Collins- Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts, Wilson and Mayor Morris None Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Planning, Director of Public Works, Director. .of Financial Services/Treasurer, Town . Solicitor, Manager of Programs and Community, Development , Manager of By-law Services and Council/Committee Secretary Councillor Buck called the meeting to order at 7:00 p.m. - I DECLARATIONS. OF PECUNIARY INTEREST Councillor McRoberts declared an interest in item 14 - FS09-020 — Amendment to Storm Sewer Charge for Commercial and/or Industrial Businesses Occupying- - More Than One Unit at the Same Property Address, due to the employment of his spouse in one of the identified businesses, and did not take part in any questions in this regard or attempt in any way to influence the voting on such questions. ll APPROVALOFAGENDA General Committee recommends: - THAT. the agenda as circulated by the Corporate Services:Department, - with the following additional items, be approved: �➢ Supplemental Photos pertaining to Delegation (b) Re: Multi -Way Stop at Timpson and Dinsmore . Provided by Traffic/Transportation Analyst . - - ➢ .New Delegation (c) — Ms Nancy Black, Aurora Master Ducks - Swim Club Re: Pool Allocation Policy (Relating to Item 3(11) — Leisure Services Advisory Committee Meeting Minutes - LS09-022 — Pool Allocation Policy) ➢ New Delegation (d) - Mr. Reg Chappell, Ducks Swimming Re: Pool Allocation Policy (Relating to Item 3(11) — Leisure Services Advisory Committee Meeting Minutes - LS09-022 — Pool Allocation Policy) -21- COUNCIL AGENDA MAY 12y 2009 - General Committee Meeting Minutes Tuesday, May 5, 2009 Page 2 of 10 ITEM# 1.2 New Item 17 — Correspondence from Ms Ann Jones Re: Pool Allocation Policy (Relating tottem 3(11).— Leisure Services Advisory Committee Meeting Minutes - LS09-022 — Pool Allocation Policy) CARRIED 111 ADOPTION OF PREVIOUS MINUTES General CommitteeMeetingMinutes, April 21, 2009 General Committee recommends: THAT the General Committee Meeting minutes of April 21, 2009 be adopted. CARRIED - IV DETERMINATION OFITEMS REQUIRING SEPARATE DISCUSSION Items 2, 3, 5, 6, 7, 8,.9, 12,.14, 15, 16 and 17 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" -be adopted as submitted to the . General Committee and staff be authorized to take all necessary action, required to give effect to same: i 1. Central York Fire Services —Joint Council Committee Meeting Minutes. April 14, 2009 THAT the Central York Fire Services — Joint Council Committee Meeting Minutes of April 14, 2009 be received for information. 4. EDAC09.03 — Economic Development Advisory Committee Meeting Minutes April 23, 2009 THAT the Economic Development Advisory Committee Meeting minutes from the April 23, 2009 meeting be received and the recommendations contained therein be approved. - 10. PW09-031 — Award of Tender PW2009-02 — Reconstruction of Batson Drive and a Portion of Moorcrest Drive - THAT Tender PW2009-02 — Reconstruction of Batson Drive and a portion of Moorcrest Drive be awarded to Barra Con Construction Ltd. at its tendered price of $1,294,139.00, excluding G.S.T; and THAT Council hereby acknowledges the financial contributions to this infrastructure renewal project from 'the Federal and Provincial Governments' and r - 22:- COUNCIL AGENDA MAY 12y 2009 General Committee Meeting Minutes Tuesday, May 5, 2009 Page 3 of 10 - THAT Council authorize the Mayor and Town Clerk to execute the attached Form of Agreement between the Town of Aurora and Barra Con Construction Ltd. for the reconstructionofBatson Drive and a portion of Moorcrest Drive. 11. PW09-032— Award ofContract for Consulting Services Reconstruction of Kemano Road (from Aurora Heights Drive to April Gardens), Foreht Crescent- and Sioux Gate — Results of Request for. Proposals THAT the Director of Public Works be authorized to sign an Engineering Agreement with AECOM Canada Ltd. for the ,provision of consulting services for the preliminary and detail design for the reconstruction of Kemano Road '(from Aurora. Heights Drive to April Gardens), Foreht Crescent and Sioux Gate at a cost not to exceed $63,315.00 exclusive of CST. 13.. PL09.042 — York Region Partnership (Yorklnfo) Memorandum of Understanding THAT Council authorize the Clerk to .sign the Memorandum of Understanding between. the. Region of York and Town of Aurora pertaining to the Yorklnfo CIS partnership; and - THAT Council authorize the . Clerk to sign the 2009 and 2011 Orthophotography-Sub-License agreements between the Region of York and Town of Aurora pertaining to the 2009 and 2011 air photos upon receipt of such agreements. - - CARRIED VI DELEGATIONS (c) Ms Nancy Black, Master Ducks Swim Club Re: Pool Allocation Policy (Relating to Item 3(11)—Leisure Services Advisory Committee Meeting Minutes - LS09-022 — Pool Allocation Policy) (Added Item) Ms Nancy Black addressed General Committee to raise her concerns pertaining to the draft Pool Allocation Policy. Ms Black indicated that she is not in favour of the policy for several reasons, one of which is that the pool hours are already fully booked by the Master Ducks and Ducks Swimming, and that these two clubs have been in operation within the Town pool facilities for many years. - General Committee recommends: THAT the comments of the delegate be received and referred to item 3(11) - Leisure Services Advisory Committee Meeting Minutes - LS09-022. Pool Allocation Policy). - - CARRIED -23- COUNCIL AGENDA MAY. 123, 2009 ITEM # 1- 4 General Committee Meeting Minutes Tuesday, May 5; 2009 Page 4 of 10 (d) Mr. Reg Chappell, Ducks Swimming -Re: Pool Allocation Policy - (Relating to Item 3(11),— Leisure Services Advisory - - - Committee Meeting Minutes -LS09-022— Pool Allocation Policy) (Added Item) - f Mr. Reg Chappell addressed General Committee in opposition to the draft pool policy, outlining several reasons, such as the fact that the pool time has already - - - been allocated to two swim clubs who have been in operation for many years, j - and. that Ducks Swimming has generously given back to the community. on an. j ongoing basis. over the years. General Committee recommends: THAT the comments of the delegate be received and referred to item 301) - Leisure Services Advisory Committee Meeting Minutes - LS09-022 I _ - Pool Allocation Policy). CARRIED I _(a) Ms Yvonne Cattrall, Head Coach, Aurora Selkies Swim Club _ Re: Pool Allocation Policy- ' -(Relating to Item 3(11) — Leisure Services Advisory - _ Committee Meeting Minutes - LS09-022 — Pool Allocation Policy) Ms Yvonne Cattrall addressed General. Committee to request approval of a pool allocation policy which would include equal access to pool time for the. Aurora j Selkies Swim Club. i GeneralCommittee recommends: THAT the comments of the delegate. be received and referred to item i - 3(11) - Leisure Services Advisory CoMmittee Meeting Minutes - LS09-022 — Pool Allocation Policy). CARRIED General Committee recommends: - _ THAT items 17 and 3 be brought forward for discussion'. - CARRIED 17. Correspondence from Ms Ann Jones j Re.: Pool Allocation Policy (Relating to.ltem 3(11) — Leisure Services Advisory Committee Meeting. Minutes - LS09-022 — Pool Allocation Policy) (Added Item) . General Committee recommends: THAT the correspondence be received and referred to item 3(11) - Leisure Services .Advisory Committee Meeting Minutes - LS09-022 — Pool Allocation Policy). _ CARRIED i 24 COUNCIL AGENDA MAY 125 2009 . General Committee Meeting Minutes Tuesday, May 5, 2009 _ Page 5 of 10 3. 0 ITEM# 1-5 LSAC09-04 - Leisure Services Advisory Committee Meeting Minutes April.16, 2009 General Committee recommends: THAT it be recommended to Council that the following amendments be made to the Draft Town of Aurora Leisure Services Department Pool Allocation Policy: - - ➢ The title of - the policy be "Town of Aurora Leisure Services - _ Department Competitive Swim Club Pool Allocation Policy. ➢ The Policy Statement be amended to identify the names of the three Aurora Swim Clubs. ➢ Section 5 include the following subsection: 0 That only clubs with Swim Ontario status will be considered for pool allocation through. the Town's Pool Allocation Policy. ➢ _ Section 6 be amended to include the following sentence: "That a sworn affidavit be obtained from the President/Owner of each club in October and February confirming the number of Aurora residents. based on swimmer units. There is no need for a change,of annual allocation for a variation of less than 15% and the Director of Leisure Services adjust the allocation hours to reflect the Policy." ➢ - Section 7 be amended to read as follows: "Permitswillnotbe issued for competing Clubs in the pool at the same time unless the Clubs agree.., - ➢ Section 9 be removed. ➢ Section 11 be modified to reflect the removal of Section 9. 2 The policy is to reflect that the definition of a member would he a resident that has to swim once a week and the number of members per month is to be submitted to the Director. of Leisure Services in October, November, January, February and March; and ➢. THAT the proposed draft policy, reflecting the above changes, ' be brought to a General Committee meeting and -thai staff highlight any area(s) that may need to be refined or clarified; and ➢ THAT staff provide as background information,. the swim clubs' membership numbers, reflecting the numbers as previously provided, as well as updated numbers as of May 1, 2009 outlining residents and non-residents; and. - ➢ THAT staff provide the unamended copy of the policy, as presented at the April 16, 2009 Leisure Services Advisory - Committee meeting. . CARRIED -. 25 - COUNCIL AGENDA MAY 125 2009 General Committee Meeting Minutes Tuesday, May 5, 2009 Page 6 of 10 ITEM# 1-6 General Committee recommends: THAT the balance of the Leisure Services Advisory Committee Meeting minutes- from the April 16, 2009 meeting be received and the recommendations contained therein be approved. CARRIED (b) Mr. George Zebrowski Re: Multi -Way Stop at Timpson and Dinsmore _ (Relating to Item 2(1) — Traffic Safety Advisory Committee Meeting Minutes - TSAC09-005.- Multi -Way Stop Control Request at Timpson Drive and Dinsmore Terrace.lntersection Mr. George Zebrowski - addressed General Committee in' .support of the recommendations from the Traffic Safety Advisory Committee regarding the% multi -way stop at the Timpson Drive and Dinsmore Terrace. General Committee recommends: THAT the comments of the delegate be received. CARRIED General Committee recommends: . - THAT item 2 be brought forward for discussion. - CARRIED 2.. TSAG09-04 - Traffic Safety Advisory Committee Meetings Minutes April 15, 2009 General Committee recommends: THAT the Traffic Safety Advisory Committee Meeting minutes from the April 15, 2009 meeting be received and the recommendations contained therein be approved. CARRIED VII . PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE Vll1 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. CS09-006 — Graffiti Clean-up Day General Committee recommends: THAT Council receive this report for information and consideration. CARRIED ' -.26 - COUNCIL AGENDA /TEM # ' - 7 MAY 12y 2009 General Committee Meeting Minutes Tuesday, May 5, 2009 Page Toflo - - - - ! General Committee recommends: i THAT the Town Solicitor review all legal liability aspects of Graffiti. - Day and any agreements that have .been signed on behalf of the - Town. CARRIED 6. ADM09-004 —York Region's Long Term Tourism Destination Development Strategy - General Committee recommends: - THAT Council support, in principle, the Region of York's draft Long Term Tourism Destination Development Strategy, subject to the comments contained in this report being addressed; and 1 THAT this report be forwarded to the Region of York Clerk; and THAT the last 3 sentences of .the report, under the heading I - "COMMENTS", point #3, be removed. - CARRIED - 7.-ADM09-005 — Jack Woods Property — 95 Allaura Boulevard General Committee recommends -- THAT the Procedural By-law bewaivedinorderto add this item to the ' Closed Session agenda at the end of this meeting.. CARRIED General Committee recommends: - - - THAT this, matter be referred to the Closed Session portion of this meeting. _ CARRIED - 8: PW09-023— Update on Winter Windrow Clearing Program General Committee recommends: - - THAT the results of the Pilot Windrow Clearing Program be received for . information, and - THAT the Pilot Windrow Clearing Program be.cancelled; and THAT participants and the Seniors Centre be notified of the Pilot Program cancellation. - CARRIED 27- COUNCIL AGENDA MAY 12y 2009 ITEM # General Committee Meeting Minutes - Tuesday, May 5, 2009 _ Page 8 of 10 - 9.-PW09-026 — Award of Tender PW2009-26 - Reconstruction of Stormwater Management Facility C1 General Committee recommends. - THAT Tender PW2009-26 — Reconstruction of Stormwater Management Facility. C1 be awarded to Dynex Construction Ltd. at its tendered price- of $4.42,532-00. excluding G.S.T; and THAT Council acknowledge the assistance of the Lake Slmcoe Regional Conservation Authority in the undertaking of this project; and THAT Council authorize the Mayor and 'Town Clerk. to execute the attached Form of Agreement between the Town of Aurora and Dynex Construction Ltd. for the reconstruction of Stormwater Management Facility C1. - CARRIED 12. PL09-036 —Five Year Official Plan Review - - General Committee r'ecornmends: THAT Council review andcomment on the attached draft Terms of - Reference for the Five Year Official Plan review process; and THAT staff initiate a Request for Proposal process to retain the required consultants to undertake the Five Year Official Plan review; subsequent to the Council approval of the Terms of Reference; and - THAT, as required underthePlanning Act, staff representatives consult with the Regional Municipality of York pertaining to the requirements of the. - Five Year Official Plan Review; and •THAT, as also required by the Planning Act, a specialpublic meeting of . Council be held to discuss the revisions to the Official Plan; and That staff be authorized to prepare a letter to the Minister of Energy and Infrastructure to request a one year extension to the implementation . deadline for compliance with the "Growth Plan", to allow for adoption of a . corresponding amendment to the Town Official Plan. CARRIED - Councillor McRoberts, having previously declared an interest in item 14, did hot take - part in any discussion in this regard. 14. FS09-020— Amendment to Storm Sewer Charge for Commercial and/or _ Industrial Businesses Occupying More Than One Unit at the Same Property Address _ General Committee recommends: THAT thepolicy for storm sewer charges be updated to reflect that, upon . application to the Town of Aurora's Financial Services Department by a business occupying more than one commercial and/or Industrial unit at the same property address, the Storm Sewer Charge be waived for all meters in excess of the first meter. CARRIED - - -28- COUNCIL AGENDA MAY 12y 2009 General Committee Meeting Minutes Tuesday, May 5, 2009 Page 9 of 10 15. Memorandum from the Director of Finance/Treasurer Re: Quarterly Financial Reporting —Revision General Committee recommends: ITEM# 1-9 THAT the first interim report be as at May 31", and be presented directly to Council on June 23rd; and THAT the second report be as at August 31", and be presented to General Committee on October 0h. - - DEFEATED General Committee recommends: THAT the memorandum entitled, "Quarterly Financial Reporting — Revision" be received for information. CARRIED 16. Memorandum from the Manager of Legislative Services/Deputy Clerk _ Re: June, July, August and September of the 2009 Council and Committee Calendar - General Committee recommends: - THAT the June 23, 2009 Council meeting be moved to June 25, 2009; and THAT the July 14, 2009 Council meeting be moved to July 21-,.2009;. and THAT the August 11, 2009 Council meeting remain tentatively scheduled, pending.the decision of whether it is required; and THAT the General Committee and Council meetings in September be - - re -scheduled as follows: - • September 1 — nomeetng - .. September 8- General Committee - - . September 15— Council .. September 22— General Committee - - . September 29 - Council - - CARRIED IX NEW BUSINESS/GENERALINFORMATION —COUNCILLORS Councillor Collins-Mrakas advised that, contrary to what was stated earlier in the meeting, there is a tip -line on the Town of Aurora website pertaining to graffiti. n CLOSED SESSION General Committee recommends:. THAT General Committee resolve into a Closed Session to consider: ➢ personal matters about an identifiable individual, including municipal or local board employees; - - - -29- COUNCIL AGENDA ITEM # 1 - 10 MAY 12, 2009 General Committee Meeting Minutes Tuesday, May 5, 2009 - Page 10 of 10. ➢ litigation or potential litigation, including matters before administrative- - tribunals, affecting the municipality or local board: and a proposed or pending acquisition or disposition of land for municipal - - or local board - - - (Referred Item 7) CARRIED - - The committee recessed at 10:10 p.m. to move into Closed Session. The meeting was re -convened at 10:52 p.m. - General Committee recommends: - THAT Council appoint Deborah Latimer to the Traffic Safety Advisory Committee. CARRIED Xl. ADJOURNMENT General Committee recommends: - THAT the meeting be adjourned at 10:58 p.m. - CARRIED - THE REPORT OF THE MAY 5, 2009 GENERAL COMMITTEE MEETING 69-16 1S SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, MAY 12, 2009. -30- COUNCIL AGENDA Resolution - 1 MAY 12, 2009 AuRqizA YP[G'YB F/G CjD4+l�i Gd4ef�lRAti RESOLUTION FORM COUNCIL MEETING 09-14 - MAY 12, 2009 - Regional Report Moved By Resolution: X/ REGIONAL REPORT Seconded By York Region Council Highlights - March 26, 2009 Mayor's Report RECOMMENDED: THAT the Regional Report be received for information. Proposed Resolution/Amendment (if applicable): CARRIED DEFEATED -31- Page 1 OF 1 COUNCIL AGENDA MAY 12, 29091ikZ7 Aun,oRA. ,yowre uo yaod CaMpajy Regional Report - 1 MEMORANDUM I Office of the Mayor Date: May 12, 2009 To: Members of Council From: Mayor Phyllis Morris Re: Regional Report RECOMMENDATION: THAT Council: dReceive for information ❑ Endorse the recommendations ❑ Provide direction -32- COUNCIL AGENDA MAY. 12, 20(F AUIZQRA yoa!mi a Good C~Paju y Regional Report - 2 MEMORANDUM I Office of the Mayor Date: .May 12, 2009 To: Members of Council Copy: Neil Garbe, Chief Administrative Officer From: Mayor Phyllis Morris Re: York Regional Council Highlights — April 23, 2009 Mayor's Report Two publications showcase York Region's economic strength The Regional Municipality of York has released two publications that highlight York Region's overall economic strengths during the previous year and the Region's current position of.stability despite the current economic climate. The Economic & Development Review 2008 and the 2009 Economic Profile of.York Region showcase important fiscal data, such as job and employment conditions, construction activity and the investment climate. They are used by York Regional Council, staff and stakeholders in the private and public sectors as baseline information in the creation of economic investment strategies. Copies will be circulated to area municipalities, chambers of commerce, boards of trade, other business groups and key stakeholders. The reports are available in PDF format at www.york.ca To obtain printed copies of these publications, please call York Region's Planning and Development Services Department at 905 895-1231 or toll -free at 1-877-464- 9675. Ask for Ext. 1550 for the Economic and Development Review 2008 or Ext. 1503 for the 2009 Economic Profile of York Region. York Region promotes local tourism opportunities York Regional Council received a review of the 2008 York Region Tourism Marketing Program, comprised of marketing efforts, relationships with the tourism industry and tourism initiatives. FAURO COUNCIL AGENDA„ MAY 12, 200.9U yow.ei�goodCoWpa'y Regional Report - 3 York Region promotes family fun, festival and events, arts and culture, distinctive get-aways, winery tours and golf in various online, print and direct mail campaigns. York Region publishes: • a comprehensive tourism website, www.yorktourism.com • the Discovery Guide • a semi-annual magazine called In Your Backyard • a York Region golf guide • a brochure and a guide for meeting and conference planners These tourism program activities are funded as follows: • $116,483 from advertising partnerships • $300,000 from the funding from Tourism Toronto for destination marketing • . $25,000 funding from Tourism Toronto to support summer promotions Export development program supports strong economic performance York Regional Council received a 2008 annual report and 2009 marketing plan for the Export Development Program. in 2006, the year that most current data is available, York Region businesses exported more that $6.7 billion worth of products to the United States, $1.2 billion to other countries and $2 billion to confidential locations from 6,859 exporters. Exports from York Region exceeded the exports of the provinces of Nova Scotia and Prince Edward Island. The Region's exports represent 4.9 per cent of Ontario's total product exports and 2.2 per cent of Canada's total exports. Export advisors contracted by York Region provide businesses with access to education and information, assessment of export readiness, research and market intelligence, contacts and networks and advice of export business growth in global markets. In 2009, two export advisors will deliver business development consultations, export opportunity assessments, on -site consultations for export marketing plans and workshops for businesses. Small business development program assists entrepreneurs York Regional Council received an update on the York Small Business Enterprise Centre, which provides assistance in the creation of new enterprises and in the development of.early growth - stage businesses. York Region's small businesses account for approximately 85 per cent of businesses in York Region and are significant contributors to the Region's economy, with a major impact on jobs, investment, trade, innovation and prosperity. More than 2,000 new small businesses are started each year. Located in Newmarket, the York Small Business Enterprise Centre serves entrepreneurs and small businesses in the Towns of Aurora, Newmarket, Whitchurch-Stouffville, East Gwillimbury, Georgina and the Township of King. They complement the services provided by the other three centres in Markham, Richmond Hill and Vaughan, which are operated independently by the local municipalities. ►IIRlT. � .7-\ 2 r� COUNCIL AGENDA Regional Report - 4 MAY 12, 20 VUR'ORA yow e 'Pod �WpdAy The goal of the York Small Business Enterprise Centre is to advance business creation, innovation and growth to support the economy. The economic impact is monitored by the number of businesses registered, new business start-ups, business expansions and jobs created. York Region approves $1.9 million in YRTNiva improvements York Regional Council today approved YRTNiva's annual service plan containing $1.9 million in transit improvements and adjustments for 2009. YRTNiva Service Plan09 contains 32 Region - wide initiatives to grow and improve services for residents in York Region. Highlights of Plan09 include: • A 4.4 per cent increase in annual service hours • Increased Viva service frequency on Yonge Street and Highway 7 • Improved service to existing and new developing areas in all nine municipalities Increased high school special buses • Increased Dial -a -Ride services in the Towns of Richmond Hill, Markham, Aurora, Newmarket and Georgina • Increased travel options for persons with disabilities through the YRTNiva Travel Training Program For more information, please visit www.yrt.ca/whats-ahead Miller Transit ranked first in YRTNiva contractors report card program York Regional Council received a report summarizing the YRTNiva contractor operations and maintenance report card program for the last two quarters of 2008. Overall expectations were met on a report card of 22'performance measures. Miller Transit (service in Markham and Richmond Hill.area).ranked first among three YRT contractors, followed by Tokmakjian.(Vaughanand Richmond Hill area) and finally First Student (Newmarket, King, Aurora,, East Gwillimbury area). Categories include preventative maintenance inspections,ongoing bus operator training, on -time departures and customer complaints. Veolia, the contracted operator for Viva services, is not ranked with YRT service contractors. Veolia exceeded or met the benchmark in most categories but fell below benchmark in several categories, including operating ahead of schedule, interior cleaning and In-service vehicle damage observations. The report card program enables staff to monitor contractor performance, address issues and award compensation. ,Staff will continue .to work with contractors on measures to improve performance. COUNCIL AGENDA Regional Report - 5 MAY 12, 20AU youu/reu goodC "paAy York Regional Council endorses Ontario's proposed Lake Simcoe Protection Plan York Regional Council today endorsed comments and feedback from York Region and local municipal staff and other groups on the Government of Ontario's proposed Lake Simcoe Protection Plan under the Lake Simcoe Protection Act, 2008. The proposed plan supports many of the environmental initiatives already approved by York Regional Council as part of the Oak Ridges Moraine, Greenbelt and Growth Plans. York Region has supported the protection and study of Lake Simcoe for many years through annual funding to the Lake Simcoe Region Conservation Authority and participating in the Lake Simcoe Environmental Management Strategy. Next meeting of York Regional Council York Regional Council will meet on Thursday, May 215` at 9:30 a.m. at the York Region Administrative Centre Council Chambers, located at 17250 Yonge Street in the Town of Newmarket. For further Information please go to the following link to view the entire York Region Council Highlights: http://www,york.ca/Regional+Government/Council+Highlights/default+coucil+highlights htm Respectfully submitted for Council's information. Sincerely, Phyllis M. Morris Mayor /j h COUN�L AGE MAY 112009 NDA By-law 51 THE CORPORATION OF THE TOWN OF AURORA By-law Number 5142.09 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting 09- 14 on May 12, 2009, NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY ENACTS AS FOLLOWS: - - - 1. THAT the actions of the Council at its meeting held on May 12, 2009 in respect to. each motion, resolution and other action passed and taken by the Council at the said meetingis, except where prior approval of the Ontario Municipal Board is required, hereby adopted ratified and confirmed. 2THAT the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. READ A FIRST AND SECOND TIME THIS 12'H DAY OF MAY, 2009. READ A THIRD TIME AND FINALLY PASSED THIS 12'" DAY OF MAY, 2069. PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK - a2 1 - 37 ADDITIONAL ITEMS TABLED FOR COUNCIL MEETING Tuesday, May 12, 2009 ➢ New Item 2 - Correspondence from Mr. Sean Ramsaran Re: Item 1(2) - General Committee Meeting Minutes of Tuesday, May 5, 2009 (Item 2) - TSAC09-04 - Multi -Way Stop Control Request at Timpson Drive and Dinsmore Terrace Intersection ADDED ITEM 2 NOTICE OF OBJECTION FOR A PROPOSAL FOR A STOP SIGN LOCATED AT TIMPSON DRIVE AND DINSMORE TERRACE LOCATED IN AURORA, ONTARIO May 11", 2009 The Town of Aurora Sean Ramsaran Attn: Town Clerk 1impson Drive 1 Municipal Drive, Box 1000 Aurora, ON Aurora, Ontario L4G 6J1 Delivered via Regular Mail and Facsimile Attn: Town of Aurora — Town Clerk RE: Transportation Services' Proposal for a Stop Sign on Timpson Drive. I am writing this letter today to indicate to you my objection to a proposal to erect a three-way stop sign on Timpson Drive in the Town of Aurora, in the Regional Municipality of York. I received you letter from the Transportation Department approximately two weeks ago indicating that The Town of Aurora's Transportation Department has been seriously exploring the possibility of erecting a three-way stop the intersection of Timpson Drive and Dinsmore Terrace and is recommending to City Council to approve this proposal. Having regard to all the applicable circumstances, I feel that this proposal is. not only unnecessary, but also detrimental to the street as well as the people that live, travel, and commute on this street. I am currently a full-time University student. I am in my third year studying Law at York University located at 5700 Keele Street Toronto, ON. I feel that with the erection of a full -way stop sign directly across the street from my residence, this will interfere with my studies and impede my concentration when I am working on my University assignments. Furthermore, I feel that this proposed stop sign will interfere with my reasonable enjoyment of my residence. The town is considering erecting this stop sign, without undertaking the necessary public consultation and environmental assessment procedures which are customary in these situations. This proposed stop sign will bring unnecessary and undue attention to my property as it is located in direct proximity of where this stop sign is being proposed. My mother and I were looking for properties for a long period of time. Specifically, properties that do not have a stop sign anywhere adjacent to it. We then found this property that we currently live in approximately two years ago. We decided that Aurora is a nice town with understanding people and an easy to approach local level of government. After taking all of these factors into account, we proceeded to purchase this home, as we felt that is was the right fit for us and our circumstances. However, with this proposal for an all -way stop sign on Timpson Drive, this will reassess our initial perception of not only this specific street, but also the lack of regard or input allowed from the citizens from the local level of government in Aurora when deciding important decisions such as this. We have not noticed any traffic or congestion on our street as a result of the absence of a stop sign. There are only about nine houses on Dinsmore Terrace. After careful analysis of this street, I cannot see any reason that would necessitate an all -way stop sign being erected on our street. In this situation, I strongly feel that the costs and risks for not only our family, but also to the neighborhood do sincerely outweigh the benefits. As an alternative, I would respectfully suggest to the Town of Aurora's Traffic Planning Committee to consider alternative traffic calming measures such as speed bumps, speed humps, speed cushions, curb extensions, and diverters. I strongly hope that you do take my opinion into account when reaching your determination with respect to the above noted matter. Thank you for your time and anticipated co-operation and I look forward to hearing from you. If you have any questions or concerns, please feel free to contact me at Sincerely, Sean Ramsaran