AGENDA - Council - 20090120�Mt"iv4am$�mP ,
COUNCIL MEETING
AGENDA
NO.09-01
TUESDAY, JANUARY 20, 2009
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
January 16, 2009
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 09-01
Tuesday, January 20, 2009
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
I11 OPEN FORUM
IV ADOPTION OF MINUTES
Council Minutes of December 9, 2008, Meeting Number 08-32 pg. 1
Special Council - Public Planning Minutes of December 17, 2008, pg. 10
Meeting Number 08-33
RECOMMENDED:
THAT the Council minutes of December 9, 2008, meeting number 08-32
and the Special Council - Public Planning minutes of December 17, 2008
number 08-33 be adopted as printed and circulated.
Council Meeting No. 09-01.
Tuesday, January 20, 2009
Page 2 of 5
V PRESENTATIONS
VI PUBLIC SERVICE ANNOUNCEMENTS
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
a) Representatives from Smart Commute pg. 14
Re: Funding for Smart Commute Central York Program
b) Ms Goody Gerner, President of Ladies of the Lake pg. 23
Re: Behind the Lens "Lake Simcoe Revolution"
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
York Region Council Highlights -December 18, 2008 pg. 66
Mayor's Report
XII NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
XIII READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5098-09.F BEING A BY-LAW to authorize temporary pg. 68
borrowing by the Corporation pending
the receipt of Municipal revenues,
pursuant to Section 407 of the Municipal
Act, 2001, SO 2001, c. 25 as amended
Council Meeting No. 09-01
Tuesday, January 20, 2009
Page 3 of 5
5099-09.D BEING A BY-LAW to assume aboveground pg. 70
and belowground municipal services; to
assume certain lands; and to establish
highways (Bayview Wellington North
Phase II)
5100-09.1' BEING A BY-LAW to levy an Interim pg. 71
Property Tax Rate for the taxation year
2009
5102-09.D BEING A BY-LAW to establish Highways pg. 73
on Part of Block 52, Plan 65M-2786
(Lensmith Drive)
5103-09.0 BEING A BY-LAW to confirm actions by pg. 76
Council Resulting from Council Meeting
09-01 on January20, 2009
XIV CLOSED SESSION
None
XV ADJOURNMENT
Council Meeting No. 09-01
Tuesday, January 20, 2009
Page 4 of 5
AGENDA ITEMS
1. Special General Committee Meeting Minutes No. 08-40 pg. 26
Monday, December 15, 2008
RECOMMENDED:
THAT the report of the Special General Committee Meeting No. 08-40 on
Monday, December 15, 2008 be received and the recommendations
carried by the committee be approved.
2. General Committee Meeting Minutes No 09-01 pg. 28
Tuesday, January 13, 2009
RECOMMENDED:
THAT the report of the General Committee Meeting No. 09-01 on
Tuesday, January 13, 2009 be received and the recommendations carried
by the committee be approved.
3. Revised Facility Advertising Agreement pg. 36
(as requested at General Committee meeting 09-01 - January 13, 2009)
RECOMMENDED:
THAT revised sections 7 and 8 of the Facility Advertising Agreement
pertaining to report LS09-001 be approved.
4. PL09-014 - Zoning By-law Amendment Application pg. 43
Farshid Ameryoun
114 Wellington Street East, Lot 2, Registered Plan 107
File D14-19-08
RECOMMENDED:
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-19-08 scheduled for a Public Planning
Meeting to be held on February 25, 2009.
Council Meeting No. 09-01
Tuesday, January 20, 2009
Page 5 of 5
5. PL09-015 - Zoning By-law Amendment Application pg. 48
Antonio Picheca
15387 Yonge Street, Lot 15, Plan 5
File D14-20-08
RECOMMENDED:
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-20-08 scheduled for a Public Planning
Meeting to be held on February 25, 2009.
6. LS09-003 — Stewart Burnett Park Senior Baseball Diamond Facility pg. 53
RECOMMENDED:
THAT Council receive this report as information and refer to the 2009
Capital Budget for deliberation.
7. Aurora Community Arboretum Newsletter and Member Form pg. 63
(Tabled by Councillor MacEachern)
RECOMMENDED:
THAT the Aurora Community Arboretum Newsletter and Member Form be
received for information.
COUNCIL - JANUARY 20, 2009 Council Minutes 08-32 - 1
AURORA
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 08-32
Council Chambers
Aurora Town Hall
Tuesday, December 9, 2008
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Collins-Mrakas,
Gaertner, Gallo, Granger, MacEachern, McRoberts
and Wilson.
MEMBERS ABSENT Councillor Suck was absent
OTHER ATTENDEES Director of Corporate ServicestTown Clerk, Senior
Building Inspector, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director or Financial Services/Treasurer and Council/
Committee Secretary.
Mayor Morris calledthemeeting,to order at 7:00 p.m.
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act -
II APPROVAL OF AGENDA
Moved by Councillor Gallo Seconded by Councillor MacEachern
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved.
➢ NEW DELEGATION b) -Mr. Loy Cheah, Region of York
Re: Update to the 2002 Transportation Master Plan
P New Item 9 - Memorandum - Manager of Administrative Services
Re: Update Information & Revised Motion regarding
Item 6 - CS08-044 - Corporate Insurance Renewal
➢ NEW TEM -CLOSED SESSION
Re: Advice that is subject to solicitor -client privilege
CARRIED
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COUNCIL - JANUARY 20, 2009
Council Minutes 08-32 - 2
Minutes of Council Meeting No. 08-32
Tuesday, December 9, 2008
Page 2 of 9
/if OPEN FORUM
None
IV ADOPTION OF MINUTES
Council Meeting Minutes of November 25, 2008 Meeting Number 08-30
Special Council - Public Planning Minutes of November 26, 2008, Meeting
Number 08-31
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT the Council Meeting Minutes from meeting 08-30, and Public
Planning Minutes from meeting 08-31, be adopted as printed and
circulated
CARRIED
V PRESENTATIONS
Presentation of the 2007 & 2008 Sponsor Recognition Awards
Ms Nicole Williams, Sponsorship and Special Events Assistant, was accompanied by
Mayor Morris to distribute the Platinum Sponsorship Awards to the following recipients:
• Royal LePage Platinum Level Sponsors from 2003 to 2007
• Bell Canada Platinum Level Sponsors from 2003 to 2007
• Cineplex Odeon —Aurora Cinemas Platinum Level Sponsors for 2007/2008
• PowerStream Platinum Level Sponsors from 2006 to 2008
• HS Financial Services Inc Platinum Level Sponsors from 2005 to 2008
• Aurora Home Hardware Platinum Level Sponsors since 2003
VI PUBLIC SERVICE ANNOUNCEMENTS
Councillor McRoberts advised that the Salvation Army Christmas Kettle Drive is
underway and he invited interested residents to show their support by contributing to a
kettle or accompanying one of the kettles for an hour to help out a very worthy cause.
Councillor McRoberts advised that interested parties may contact Info Aurora at 905-
727-8214.
Mayor Morris advised that the Big Brothers and Big Sisters of York are placing piggy
banks in various locations in Aurora. Mayor Morris encouraged everyone to look out for
these piggy banks and contribute what they can toward this very special cause.
Mayor Morris announced the winners of the Seniors' 55 Plus Winter Games 2008 event
which recently took place at the Seniors' Centre. Mayor Morris extended her
congratulations to the winners and to all who participated in the games.
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COUNCIL - JANUARY 20, 2009
Council Minutes 08-32 - 3
Minutes of Council Meeting No:08-32
Tuesday, December 9, 2008
Page 3 of 9
V11 DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2(11), 3, 4, 5 and 6 were identified for discussion.
M ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Granger Seconded by Councillor Wilson
THAT the following recommendations respecting the matters listed as
'Items not Requiring Separate Discussion' be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
7. Adoption of Recommendations from Closed Session Meetings November
25, 2008
THAT the recommendations from the Closed Session Meeting held on
November 25, 2008 at 6:00 p.m. regarding the following matter be
approved:
- Labour Relations Matter - Regarding Identifiable Individuals; and
THAT the recommendations from the Closed Session Meeting held on
November 25, 2008 at 10:20 p.m. regarding the following matters be
approved:
- Advice that is subject to Solicitor -Client Privilege - Regarding an
Identifiable Individual.
B. Adoption of Recommendations from Closed Session Meeting December 2,
2008
THAT the recommendations from the Closed Session Meeting held on
December 2, 2008 regarding the following matter be approved:
-A Personal Matter about an Identifiable Individual
-Advice that is subject to Solicitor Client Privilege - Property Matter
CARRIED
IX DELEGATIONS
(a) Mr. Jack Winberg of Ridgewood Developments Inc.
Re: Item 5 - FS08-055 — Ridgewood Condominium Request for
Development Charge Deferral
Mr. Jack Winberg, President and CEO of the Rockport Group, addressed Council
to advise of the current status of the Ridgewood Condominium Development with
respect to the timelines and he expressed concerns regarding the Development
Charges. Mr. Wilnberg requested that the Town of Aurora consider the following
2 requests to allow him to conduct the process of building the condominium in a
timely and financially prudent and responsible manner:
1. That the Town of Aurora utilize the above grade permit, rather than the one
we would obtain for the foundations and parking garage, as the trigger for the
payment or securing of the Development Charges ("D.C.s").
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COUNCIL - JANUARY 20y 2009 Council Minutes 08-32 - 4
Minutes of Council Meeting No. 08-32 `
Tuesday, December 9, 2008
Page 4 of 9 -
2. That the Town accept an irrevocable letter of credit, issued on the Royal Bank
of Canada, for its share of D.C.s due, which would be converted to cash' at
the earlier of Registration of the Condominium or the elapsing of 18 months.
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the comments of the delegate be received and referred to item 5.
CARRIED
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT item 5 be brought forward for consideration.
CARRIED
5. FS08-055— Ridgewood Condominium Request for Development Charge
Deferral
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT report FS08-055 be received; and
THAT Council recommend there be no deviation. from the current practice.
On a recorded vote the motion was CARRIED.
YEAS:? NAYS:1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Mayor Morris
VOTING NAYS: Councillor Wilson
(b) Mr. Loy Cheah, Region of York
Re: Update to the 2002 Transportation Master Plan
(ADDED ITEM) -
Mr. Loy Cheah, of the Region of York, provided an overview of the
Transportation Master Plan with Draft Policy Transit and Road Network
Remediation Strategies for Council's information. Mr. Cheah explained
that the York Region Transportation Master Plan Update involved the re-
evaluation of environmental impacts and fiscal climate'with a focus on
public input. Mr. Cheah advised that the Region has looked at
implementing changes and enhancements in the upcoming 10 years on a
phased -in basis. Mr. Cheah discussed the various strategies which are
being implemented over the next several phases leading up to the year
2031,
Moved by Councillor Wilson Seconded by Councillor Gaertner
THAT the comments of the delegate be received for information.
CARRIED
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COUNCIL- JANUARY 20, 2009 Council Minutes 08-32 - 5
Minutes of Council Meeting No. 08-32
Tuesday, December 9, 2008
Page 5 of 9
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Memorandum from the Mayor's Office
Re: Department Issues and Business Plans
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the memorandum from the Mayor's Office regarding department
issues and business plans be received for. information and endorsed.
CARRIED
2. General Committee Meeting Report No, 08-39 Tuesday, December 2, 2008
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION- FROM THE
GENERAL COMMITTEE MEETING NO, 08-39 TUESDAY DECEMBER 2 2008
11. Memorandum from the Economic Development Officer and the
Marketing/Communications Co-ordinator
Re: Proposed Budget for Prince of Wales Communications and Marketing
Strategy
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the matter be referred to the budget process for consideration.
CARRIED
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the balance of the report of the General Committee Meeting No. 08-
39 be received andthe recommendations carried by the committee be
approved.
CARRIED
3. BA08-011 — Request for Sign Variance - 14729 Yonge Street Shoppers Drug
Mart
Moved by Councillor Gallo Seconded by Councillor Granger
THAT Council deny the request for sign variance to permit four wall signs
on the south elevation of the Shoppers Drug Mart located at 14729 Yonge
Street, as the sign bylaw does not permit signage on three elevations.
CARRIED
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COUNCIL - JANUARY 212009
Council Minutes 08-32 - 6
Minutes of Council Meeting No. 08-32
Tuesday, December 9,. 2008
Page 6 of 9
& FS08-054— Church Street School Cultural Centre
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT the Town play an active role in supporting the setting up of a non-
profit corporation per the Business Corporations Act to be known as the
Church Street School Cultural Centre; and
THAT Council approve a grant of $9,000 for the costs of incorporating the
Church Street School Cultural Centre; and
THAT the funds for incorporation be dispersed upon the approval of the
Director of Finance/Treasurer. -
On a recorded vote the motion was CARRIED.
YEAS:6 NAYS:2
VOTING YEAS: Councillors Gaertner. Gallo, Granger, MacEachern,
McRoberts, Mayor Morris
VOTING NAYS: Councillors Collins-Mrakas and Wilson
6. CS0&044 — Corporate Insurance Renewal
and
ADDED ITEM - Memorandum from the Director of Corporate Services
Re: Item 6 - CS08-044 - Corporate Insurance Renewal
- Moved by Councillor Wilson Seconded by Councillor Gallo
THAT the insurance and risk management proposal submitted by BFL
Canada, in the amount of $273,452 plus taxes, (incorporating the
additional $947 property premium for the Aurora Public Library) be
approved, and
THAT the Town of Aurora's corporate insurance policy be renewed for a
one year period.
CARRIED
XI REGIONAL REPORT
Mayor Morris advised that there is nothing new to report at this time. -
The Director of Public Works provided a brief update on the status of the Region
of York and Aurora reaching projected targets for collection of solid
waste/recyclables and advised of the possible impact on this program due to the
current economic climate,
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COUNCIL - JANUARY 20, 2009
Council Minutes 08-32 - 7
Minutes of Council Meeting No. 08-32
Tuesday, December9, 2008
Page 7 of 9
Xll NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Councillor Wilson inquired as to thepossibilityof displaying the Town of Aurora
logo and tagline on the new water tower on Bloomington Road. Mayor Morris
advised that she submitted a request to that effect and it was denied by the
Region of York.
Councillor Wilson commended the Public Works staff for issuing the most recent
Waste and Recycling Calendar and he advised that this is an extremely useful
publication for Aurora residents to have as a reference.
Councillor Granger inquired about the status of the Elizabeth Hader walking trail.
The Director of Leisure Services advised that a report has been prepared with
regard to that matter and it will be presented to the Leisure Services Advisory
Committee in January, 2009.
Mayor Morris suggested that a meeting be organized between GO Transit,.
Corporate Services, By-law Services, Public Works and herself to discuss the
issue of parking shortage at the Aurora GO station. The Director of Public Works
advised that representatives from GO Transit will be meeting with staff in early
2009 to address a different matter and he suggested that the matter of parking
be included within the issues for discussion at that meeting.
Mayor Morris requested that staff provide a list of parking infraction fees in
relation to parking in snow routes. The Director of Corporate Services advised
that she would obtain and provide the applicable fee structure.
Mayor Morris advised that there will be clear messaging for the residents to
remain informed of availability and levels of services and resources available to
them such as the Windrow Clearing Pilot Program.
Councillor Gaertner advisedthat residents can direct inquiries to the Public
Works department after hours through themainphone number and an option is
easily available.
X111 READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the following listed. by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5093-08.D BEING A BY-LAW to amend By-law No. 2213-78, as
amended, being the Zoning By-law of the Town of Aurora.
(219 Old Yonge Street File D19-09-07) -
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Wilson
5096-08.H BEING A BY-LAW to appoint a Chief Administrative Officer
and to establish the duties and responsibilities thereof.
(Appoint — Neil Game)
On a recorded vote the motion was CARRIED UNANIMOUSLY.
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COUNCIL - JANUARY 20, 2009
Council Minutes 08-32 - 8
Minutes of Council Meeting No. 08-32
Tuesday, December 9, 2008
Page 8 of 9
XIV CLOSED SESSION AGENDA
Moved by Councillor Granger
Seconded by Councillor Gallo
THAT Council resolve into a Closed Session to consider the following_
matters:
• Personal matters about an identifiable individual, including
municipal or local board employees; and
• Advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; and
Advice that is subject to solicitor -client privilege
(ADDED ITEM)
CARRIED
Council recessed to go into Closed Session at 10:35 p.m.
Council reconvened into Public Session at 11:25 p.m.
XIV CLOSED SESSION AGENDA -REPORTING OUT
Personal matters about an identifiable individual, including municipal or
local board employees
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT Council direct the Directors to appoint a staff member of the Leisure
Services Department, the Legal Services Department and the Corporate
Services Department to work with the following Citizens Volunteer
Leadership Group:
Ms Cathy Harris
Mr. A. Douglas Hubley
Mr. Robert Layton
Ms Susan Morton -Leonard
Dr. G. Leslie Oliver
Mr. Tracey Smith
To prepare the following agreements:'
• Service Provision Agreement
• Occupancy Agreement
• Asset Management Agreement
In anticipation of the incorporation of the Church Street School Culture
Centre.
CARRIED UNANIMOUSLY
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COUNCIL - JANUARY 20, 2009
Council Minutes 08-32 - 9
Minutes of Council Meeting No. 08-32
Tuesday, December 9, 2008
Page 9 of 9
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council send a letter to Mr. Ken Whitehurst thanking him for his
hard work and assistance in this endeavour
CARRIED UNANIMOUSLY
Xill READING OF BY-LAWS
Moved by Councillor Gaertner. Seconded by Councillor Wilson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5095-08.0 BEING A BY-LAW to confirm actions by Council resulting
from Council Meeting 08-32 on December 9, 2008
CARRIED
XV ADJOURNMENT
Moved by Councillor Gaertner
THAT the meeting be adjourned at 11:30 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
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COUNCIL - JANUARY 20, 2009 PP Minutes 08-33 - 1
AuRgoRA
TOWN OF AURORA
SPECIAL COUNCIL - PUBLIC PLANNING MEETING
MINUTES
NO. 08-33
Council Chambers
Aurora Town Hall
'Wednesday, December 17, 2008
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair: Councillors Gaertner,
Gallo, MacEachern, McRoberts and Wilson
MEMBERS ABSENT Councillors Buck, Collins-Mrakas and Granger were
absent.
OTHER ATTENDEES Director of Planning, A. Harper - Planner, Manager of
Legislative Services/Deputy Clerk and Council/
Committee Secretary
The Mayor called the meeting to order at 7:05 p.m.
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of -
Interest Act.
If APPROVAL OF AGENDA
Moved by Councillor MacEachern. Seconded by Councillor Wilson
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
III PLANNING APPLICATIONS
Mayor Morris outlined the procedures that would be followed in the conduct of
the public meeting. The Deputy Clerk confirmed that appropriate notice had
been given and that signs had been posted on the subject properties in
accordance with the relevant provisions of the Planning Act.
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COUNCIL - JANUARY 20, 2009 PP Minutes 08-33 - 2
Special Council — Public Planning Minutes No. 08-33 -
Wednesday, December 17, 2008
Page 2 of 4
1. PLOS-131 —Zoning By-law Amendment Application
Vinder Holdings Inc.
15195 Leslie Street
Part of Lot 20, Concession 3, E:Y.S.
File D14-04-08
Planning Staff
The Planner outlined the location of the property as being on the east side of
Leslie Street south of Wellington Street East, and provided a description of the
Zoning By-law Amendment application, advising that it is to permit a variety of
business, hospitality, institutional and commercial uses. The Planner indicated
that Business Park lands are intended to provide a mixture of high quality
employment and supporting commercial uses and that, to this end, the proposed
-
free-standing restaurant use with drive-thru is a concern. Further, the Planner
expressed concern pertaining to a proposed reduction in the standard landscape
buffer strip.
Applicant
Mr. Stephen Bernatt, of Bernatt Architect Ltd., addressed Council to advise that
he is in general agreement with the staff report. However, Mr. Bernatt indicated
that the proposed Tim Horton's restaurant withdrive-thru would be 8.7% of the
gross floor area of the development and that there is a need for it, in order to
serve the future surrounding businesses. Mr. Bernatt questioned the view that
the restaurant would be approved without concern if it were located within an
office building, even if it were larger than is being. proposed. Mr. Bernatt
requested that Council consider the following points, as outlined in the staff
report, when making the decision, -
- That the proposal will not result in an undesirable concentration of such uses;
- That the proposal will not create problems regarding traffic congestion, site
access or on -site traffic circulation; and
- That the proposed building and site design of the restaurant is consistent with
the character and quality of development in the Business Park,
Mr. Bernatt then addressed the issue of, proposing a reduced buffer strip,
advising that a high, wood fence as well as a car wash is located at the north end
of the development, and that the proposed play area at the south end could be
enlarged if there were no buffer strip.
Further, Mr. Bernatt indicated that he has no preference as towhetherto keep or
demolish the old building which is on the property. Mr. Bernatt advised that the
Town heritage staff suggested that it should be kept.
Mr. Maurice Luchich, of the TDL Group, addressed Council to suggest that Tim
Horton's business stems from "drive by" traffic, not customers who specifically
drive to a Tim Horton's location. Further, Mr. Luchich advised that the Tim
Horton's located on the north-west corner of Leslie Street and Wellington Street
East is not accessible by northbound or eastbound traffic, and that the proposed
restaurant for this development is a different format than the drive-thru only, and
that there would be enough development in the area to support such a
restaurant.
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COUNCIL - JANUARY 20, 2009 PP Minutes 08-33 - 3
Special Council - Public Planning Minutes No. 08-33
Wednesday, December 17, 2008
Page 3 of 4 -
Public Comments
Mr. Barry Horosko, Lawyer for MI Developments Inc., addressed Council in
support of the staff report, reviewing the definition of a Business Park as
portraying a prestigious development with high qualitybusinesses, superior
architectural design and ample landscaping. Mr. Horosko suggested that the
proposal does not support this definition, does not conform to the Official Plan,
and would be better located on Wellington Street. Further, Mr. Horosko
suggested that the restaurant should serve the employees within the buildings
and not drive -by traffic as noted by Mr. Luchich, in order to have a desirable
Business Park.
The public portion of. the meeting closed at 8:17 p.m. and Council's deliberations
began.
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the application be brought back to a future Public Planning
Meeting; and
THAT staff work with the applicant to address concerns raised in the
staff report, by Council, by the applicant and by the public; and
THAT the matter regarding the existing heritage building be referred
to the Heritage Advisory Committee for input.
CARRIED
Council recessed at 8:57 p.m.
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council reconvene the meeting.
CARRIED
Council reconvened at 9:07 p.m.
2. PL08-130 - Official Plan Amendment -
Bill 51 -Site Plans (ExterioriSustainable Design)
File D09-01-08
Planning Staff
The Director of Planning provided a description of the Town initiated application,
proposing an amendment to the Official Plan in order to gain control over the
exterior design elements of proposed site plans. The Director of Planning
advised that this would include, without limitation, the character, scale,
appearance and design features of buildings and their sustainable design.
Further, the Director of Planning advised that the proposed amendment would
also enable the Town to have control over the sustainable design elements on a
site plan that adjoins a highway under a municipality's jurisdiction. These
sustainable design elements include, without limitation, trees, shrubs, hedges,
plantings or. other ground cover, permeable paving materials, street furniture,
curb ramps, waste and recycling containers and bicycle parking facilities. The
Director of Planning advised that these increased powershave been given to
municipalities through the passing of the .Bill 51- amendments made to the
Planning Act.
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COUNCIL - JANUARY 205 2009
PP Minutes 08-33 - 4
Special Council — Public Planning Minutes No. 08-33
Wednesday, December 17, 2008
Page 4 of 4
The Director of Planning indicated that Aurora would be one of the first
municipalities to pass this type cf Official Plan Amendment and therefore, staff
would continue to work on the amendment, .including consulting with other
municipalities, prior to bringing it forward for adoption by Council early in 2009,
Public Comments
There were no members of the public in attendance to comment on the
application- -
The public portion of the meeting closed at 9:14 p.m. and Council's deliberations
began.
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT report PL08-130 be received as information; and
THAT Council direct staff to continue working on the proposed official plan
amendment dealing with the site plan control provisions of Section 41 of
the Planning Act, subject to public comments received, and bring a final
draft forward for Council's adoption in the first quarter of 2009.
CARRIED
IV READING OF SY-LAWS
Moved by Councillor Gaertner Seconded by Councillor McRoberts
THAT the following listed by-law be given 1", 2ntl and 3rd readings, and
enacted:
5097-08.0 BEING A BY-LAW to Confirm
Actions by 'Council Resulting From
Special Council — Public Planning
Meeting 08-33 on December 17,
2008
CARRIED
V ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 9:15 p.m.
CARRIED
PHYLLIS M, MORRIS, MAYOR CINDY JANZEN, DEPUTY CLERK
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COUNCIL - JANUARY 20, 2009
Delegation a) - 1
Smart CommuXe
CENTRAL YORK
Thursday,.November27, 2008
Mayor Phyllis Morris and Council
The Town of Aurora
1 Municipal Drive
Aurora, Ontario L4G 6J1
Dear Mayor Morris and Council,
REVOLUTION OF ONE
ONE DAY
ONE TRIP
ONE FUTURE
ECOVIE
1 If
MAY' P 's �" mrm
I would like to take this opportunity to illustrate the opportunities Smart Commute presents
for the businesses and citizens of the Town of Aurora and to review our accomplishments
of this past year.
Through our Smart Commute champion, Kristen Yemm, we rolled out three programs to
Town of Aurora staff this year. June 61" was Bike to Work Day, the week of June 23`d
was Clean Air Commute Week, and September 22nd was World Car Free Day. At all
these events Smart Commute provided a kit that included posters, ballots, give a ways, T-
shirts and prizes. In addition to these events we also provided a Smart Commute
Newsboard to hang in the lunch room to advise staff of news related to the program.
In response to the parking congestion at the GO Train station in Aurora Smart Commute
created and posted signs at the station which encourage commuters to carpool to GO.
And in June we took Smart Commute out to the public by participating in the Aurora
Street Festival and the Aurora Home Show.
In the -past year, Cartwright Canada (Canada Law Book) and State Farm Insurance have
been providing alternative and sustainable transportation solutions for their commuting
employees. After the introduction of Smart Commute to both companies they now have
active carpools on carpoolzone.ca, our signature ride matching website, and employees
receive a 15% discount on transit passes.
Data gathered from our carpoolzone.ca website shows a tremendous increase in results.
30D,000 km of car travel eliminated (176% increase since March '08)
• 4606 single occupant trips saved (230% increase since March '08)
• 69,792 kg of CO2 gas & other pollutants avoided (131 % increase since March '08)
Note: These statistics do not reflect the total effect of Smart Commute as statistics have
TZ—YOTS OFF! een cap red from those who take transit, walk, cycle and telework.
COPIES CRCULA'f'ED TO:
C.A.O.
Dir. Of Building Amin.
Dir. Of Corp- SeTV
Dir. Of Leisure Semi._e,
Dir, Of Planning
Dir. Of Public Works
Treasurer
Members of Council
Ym�c<Regiotz
Newmarket, ON L3Y 2P3
Ph: 905.898.5900
Fx: 905.853.7271
1Ml
METROLINX.
www smartcommutecentralyork ca
smartcommute(8newmarketchamber ca
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COUNCIL - JANUARY 20, 2009
Delegation a) - 2
n
1§1
Smart Commuxe
CENTRAL YORK
REVOLUTION OF ONE
ONE DAY
ONE TRIP
ONE FUTURE
Smart Commute receives matching funding, dollar for dollar from Metrolinx, an agency of
the Ontario government. This means that for every dollar the Town of Aurora contributes
to the program, we will receive an equivalent amount from the Province. The Town of
Newmarket has so far provided the entire Municipal stream of funding in the amount of
$60,000 for the years 2006 and 2007. In their 2008 Budget, Newmarket reduced the
amount to $30,000 looking for the Towns of Aurora and East Gwillimbury to also provide
funding. In response to suggestions from Aurora councilors, we have adjusted our request
for funding to more accurately reflect the population, and the number of businesses in
Aurora. We have reduced our request to $20,000 (from $30,000). With funding we would
invite the Town of Aurora to sit on our Smart Commute Advisory Board.
In 2006 the staff report EDAC06-003 from the Economic Development Advisory
Committee recommended that the Town of Aurora fund the Smart Commute program.
Again in November of 2008, staff report PW08-045 from the Public Works department also
recommends that the Town fund Smart Commute.
Please consider this letter as a formal request for funding in the amount of $20,000 for
2009. Thank you for your consideration of this matter. ,
Best Regards,
Smart Commute is the 2008
winner of the Federation of Canadian Municipalities
CH2M Hill Sustainable Community Award
For Transportation
Debra Scott
Smart Commute Central York
Cc: Aurora Councilors
Kristen Yemm
470 Davis Drive Newmarket, ON UY 2P3 www.smartcommutecentralyork.ca
Ph: 905.898.5900 smartcommute@newmarketchamber.ca
Fx: 905.853.7271
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COUNCIL -
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COUNCIL - JANUARY 20, 2009
Delegation b) - 7
December 21, 2008
Ms. Lucille King
Town Clerk
Town of Aurora
P.O. Box 1000, 1 Municipal Drive
Aurora, ON L4G 6J1
Dear Ms. King:
Ladies --
�RkeCEIVED
The n t ln�DEC 2 ,3 2008
Corporate Services
At the Board Meeting of the Lake Simcoe Region Conservation Authority held on Friday, December
19th, 2008, a presentation was made by the Ladies of the Lake, Windfall Ecology Centre and the
LSRCA regarding a very exciting new partnership in the project: Behind the Lens. Following this
presentation, the Authority's Board of Directors recommended that we contact each municipality
in the Lake Simcoe watershed to arrange a similar presentation before Council early in the New
Year and to discuss funding for this project.
The Behind the Lens project is a three-part program that will take place in the summer of 2009. It
is comprised of an eight -week film school for approximately 100 youth from around the Lake
Simcoe watershed, a six -location and on-line film festival, and a conference intended to result in
actionable ways to help Lake Simcoe. For additional information, please see the attached two page
description of the project.
The entire project will cost approximately $400,000 in cash and in -kind. At present we have
confirmed in -kind contributions of $55,000 and cash contributions of $145,000. We are requesting
the balance of funding from various agencies including Drinking Water Stewardship Program, Go
Green Fund, RBC Blue Water Program and local Regions and Municipalities. Specifically, we are
asking that each Municipality or Region contribute $5,000.
In order to provide a full presentation on this very exciting initiative we are respectfully requesting
placement on your next Council agenda. Please contact the undersigned at (905)473-3742 at your
convenience to discuss dates and times.
Thank you in advance for your consideration of this request. We believe that Behind the Lens will
be a valuable vehicle to inspire the youth of our watershed as well as to create awareness and
commitment to helping and protecting Lake Simcoe.
Yours truly,
Goody Gerner,
President, Ladies of the Lake
Attach.
28 Turner Street I P.O. Box 1152 1 Roches Point I Ontario I LOE 1 PO 905.535.0444
www.lakeladies.ca
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COUNCIL - JANUARY 20, 2009 Delegation b) 2
Ladies Lake Simcoe Windfall
Region
theLake Conservation ecology
00 Authority �¢` centre
The Yoked Truth 6'
The inner life of young people is exactly like the primeval state of the planet., their untamed
and uncontrollable energies give rise to all kinds of wild and contradictory manifestations. This
is the human renewable energy of our time - once channelled, it will fuel a bright new future....
BEHIND THE LENS-- n LAKE SIMCOE REVOLUTION"
THE FILM SCHOOL - An eight -week program in summer 2009 in which 100 watershed teens between 14 to
19 will develop an increased appreciation for the importance of Lake Simcoe, its challenges and how people
can help; and learn how to connect with audiences and inspire them through video storytelling techniques.
After excursions around the watershed and a two-day session reinforcing the programs' context, the School
will get rolling in a solar -assisted mobile studio that travels between five locations with equipment and
facilities. Learning is through one-on-one coaching and through a specially -created website. The result will
be a minimum of 20 films created in teams.
THE FILM FESTIVAL -Celebrates the young filmmakers' work and shares it at six locations in the watershed,
two in outdoor venues. The films will also form the basis of a watershed -wide geo-caching treasure hunt.
Once found using GPS technology, the films will go online. They will also be shared worldwide as a prelude
to connecting lakes in other countries to Lake Simcoe.
THE WHERE WATERS MEET CONFERENCE -- 25-30 representatives of Lake Simcoe's mosaic will come -
together for a two-day workshop. The centrepiece will be a compilation youth film, and the challenge for
the group will be to plan out collaborative community actions to protect, restore and sustain the health of
the Lake Simcoe watershed and advance the future. Participants will work alongside musicians, scientists,
native elders, artists, and filmmakers and youth representatives from other lakes of the world. The outcome
will be a few meaningful and implementable "must do" actions rather than the usual long lists of "should
do's." The results will be published in print and in a special video presentation to reach and engage all
350,000 watershed residents.
FINANCING SCENARIO
Cost: $400,000 cash and in -kind
In kind confirmed $55,000
From three Initiating Partners
Cash contributions confirmed $145,000
Trillium Foundation - $75,000
Ladies of the Lake $50,000
Provicne of Ontario (MNR) $20,000
Balance being requested $210,000
Sources include Drinking Water Stewardship Program, Go Green Fund, RBC Blue Waters Program, and
Regions and Municipalities
REQUEST To REGIONS AND MUNCIPALTTIES
Our hope is that each of the municipalities would help with in kind and cash contribution towards
community costs: teams of young people, learning expeditions, outdoor classrooms near studio bus,
publicizing the film school, festival and the conference, the screening of the youth films in your
communities.
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COUNCIL - JANUARY 20, 2009 Delegation b) - 3
THE "BEHIND THE LENS LUMINARIES" - PROVIDING ADVICE FROM YOUTH,
FILMMAKING AND LAKE SIMCOE PERSPECTIVES
Cheryl Daniel, Principal of WJ Watson Public School in Keswick has lived on Lake Simcoe for 16 years. Her interest is
finding creative ways to engage students in preserving/conserving Lake Simcoe and developing an awareness of all that
makes this an amazing place to live.
Paul Davis, a film industry veteran, founded the PACT Youth Film program, a mobile film school that teaches youth in
conflict with the law how to write, shoot, and edit their own films.
Steve De Nure is President of DECODE Entertainment one of the largest and most important international suppliers of
television and Interactive programming for children and youth. Among many volunteer activities, he is Vice Chair of the
Canadian Film Centre, Toronto and the Vice Chair of the Alliance for Children and Television. He has a tree farm on the
Oak Ridges Moraine.
Justin Dyck, a producer/director, grew up in Barrie and graduated from Ryerson University in 2004 with a BFA in
Image Arts - New Media. His company, Dare2 Productions, has produced videos for local, national and international
charitable organizations, as well as music videos, commercials and television pilots.
Dr David D. Evans is a senior research scientist, Ontario Ministry of Natural Resources and Adjunct Professor,
Watershed Ecosystem Graduate Program, Trent University, Peterborough, Ontario. His research spans fish physiology
population biology, aquatic ecology and watershed science.
David Fitt has been teaching Communication Technology at Barrie Collegiate High School for the past 15 years
focussing on broadcasting, TV, film and journalism. He offers the only program in Ontario where students can specialize
and receive a Specialist High Skills Major designation in Broadcasting and Film.
Working with David as Luminaries are two students: Caitlind Lusty and Melanie Oldford.
John Gilbank before moving to Georgina to restore a heritage home as B & B, was a CEO in the energy industry
Early in his career he worked as a consul and trade commissioner, focusing on international trade strategies in the
western United States.
Peggy Hebden, a long-time media professional was Program Director for CKVR (Barrie) and CHUM Regional Television
(A -Channels) across Canada. She is now Station Manager at A Channel Barrie, and is actively involved the Barrie
community through the Rotary Club.
Chris Lowry, PhD in Philosophy of Education, has served on the faculty of the Institute Without Boundaries, an
interdisciplinary graduate Program on sustainable housing design at George Brown City College School of Design. He
co-founded Street Kids International (SKI), and has worked with MSF/Doctors Without Borders (Canada). Now, with
Green Enterprises Toronto he is working to build a better future sustained by a green economy.
Linda Schuyler; Creator of a multi -award winner range of TV and web programs under the De Grassi rubric, is a
founding member of the Association for Media Literacy. She was honoured for her work with an Order of Canada in
1998.
Karen Kraft Sloan served as MP for this area from 1993 to 20G4. Then, as Canada's Ambassador for the
Environment, she headed delegations to the United Nations on mattersrelating to sustainability, the environment and
renewable energy. She is now special advisor on environmental research to York's Vice -President for Research and
Innovation and runs her own strategic planning and consulting business.
Cynthia Wesley Esqimaux, assistant professor in Aboriginal Studies at the Faculty of Social Work at the University of
Toronto, has worked in the local, regional and national Canadian Native political field as a researcher and advocate.
She is Chair of the Mact-aren Art Centre in Barrie, and an Advisory Member of the Mental Health Commission of
Canada.
Quammie Williams is a video maker with a long relationship with Trinity Square Video, helping involve youth in video
production. He is also a drummer, and is helping to shape the region's arts vision as Arts Administrator for the City of
Barrie.
Phyllis Yaffe has been in the film and television industry for over 20 years. Most recently she was the CEO of Alliance
Atlantis, .now she is a member of the Board of Directors of Cineplex Entertainment. She is Vice Chair of Ryerson
University and on the Board of the World Wildlife Fund.
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COUNCIL - JANUARY 20, 2009 ITEM #
Au�oRA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-40
Council Chambers
Aurora Town Hall
Monday, December 15, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair, Councillors Gaertner,
Gallo, Granger (arrived at 7:09 p.m.), MacEachern,
McRoberts and Wilson
MEMBERS ABSENT Councillors Buck and Collins-Mrakas were absent
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building Administration, IT Manager, Marketing/
Communications Go-ordinator and Council/Committee
Secretary
Mayor Morris called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no. declarations of pecuniary interest under the Municipal Conflict of
Interest Act
it APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
III CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. BA08-009 — CSI Aurora — Survey Results and Customer Service Models
General Committee recommends:
THAT Council endorse the vision statement as stated in report BA08-
009, to provide a customer service focus that is informative and
easily accessible; and _
THAT the vision statement be reviewed by the Chief Administrative
Officer's office for the development of a phased -in strategy to be
forwarded to Council in 2009; and
-26-
COUNCIL - JANUARY 20, 2009 ITEM/ # 1 - 2
Special General Committee Minutes No. 08-40
Monday, December 15, 2008
Page 2 of 2
THAT staff be directed to provide 2009 budget implications, should
there be a need to modify the telephone system, the website, signage
and the reception desk; and
THAT staff establish customer service standards and the associated
training required.
CARRIED
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:45 p.m.
CARRIED.
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-40 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, JANUARY 20, 2009.
PHYLLISM. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
- 2% -
COUNCIL - JANUARY 20, 2009 ITEM # 2 - 1
AuRoxA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-01
Council Chambers
Aurora Town Hall
Tuesday, January 13, 2009
ATTENDANCE
I IE MEMBERS Councillor Gallo in the Chair, Councillors Buck
(arrived at 7:05 p.m.), Collins-Mrakas, Granger,
MacEachern, McRoberts (left at 7:22 p.m. and
returned at 8:30 p.m.) and Mayor Morris
MEMBERS ABSENT Councillors Gaertner and Wilson were absent
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer and CouncillCommittee Secretary.
Councillor Gallo called the meeting to order at 7.00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act:
ll APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Revised pages for Item 15 - Attachment 1 - Draft By-law 5101-09.F
and Schedule " B"
➢ New Item 17 - FS09-005 - Budget Schedule
CARRIED
/if ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 08-39, Tuesday, December 2, 2008
General Committee recommends.
THAT the General Committee Meeting minutes 08-39, dated December 2,
2008 be adopted.
CARRIED
y-1:3
COUNCIL - JANUARY 20, 2009 ITEM # 2 - 2
General Committee Minutes No. 09-01
Tuesday, January 13, 2009
Page 2 of 8
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 4, 6, 9, 10, 12, 13, 16 and 17 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion' be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
LSAC08-10 — Leisure Services Advisory Committee Meeting Minutes
November 27, 2003
THAT the Leisure Services Advisory Committee Meeting minutes from the
November 27, 2008 meeting be received and the recommendations
contained therein be approved.
3. EDAC08-10 — Economic Development Advisory Committee Meeting Minutes
December 11, 2008
THAT the Economic Development Advisory Committee Meeting minutes
from the December 11, 2008 meeting be received and the
recommendations contained therein be approved.
5. FSOS-002—Temporary Borrowing By-law
THAT the Mayor and the Director of Finance/Treasurer be authorized to
borrow from time to time until the property taxes arecollected, such sums
as the Council considers necessary to meet the current expenditures of
the Corporation for the year in accordance with the Section 407 of the
Municipal Act, 2001, S.O. 2001 c. 25 as amended; and -
THAT, except with the approval of the Ontario Municipal Board (OMB), the
total amount borrowed at any one time plus outstanding amounts of
principal borrowed and accrued interest shall not exceed,
a) From January 1 to September 30in the year, 50 per cent of the
total estimated revenues of the municipality as set out in the budget
adopted for the year; and
b) From October 1 to December 31 in the year, 25 per cent of the total
estimated revenues for the municipality as set out in the budget
adopted for the year, and
THAT By-law 4986-08.F be repealed; and
THAT Council enact Sy -law 5098-09.F authorizing temporary borrowing
by the Corporation pending the receipt of municipal revenues pursuant to
Section 407 of the Municipal Act, 2001, S.O. 2001 c. 25 as amended.
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COUNCIL - JANUAR Ceneralom�Ci�itt200ee 9utes No. 09-01
Tuesday, January13, 2009
Page 3 of 8
PW09.001 — Construction of Sidewalk on Old Yonge Street
ITEM # 2-3
THAT the sidewalk construction project on the east side of Old Yonge
Street be approved as identified in report PW09-001.
8. PW09-003 — Acceptance of Municipal Services
Bayvlew Wellington North Subdivision — Phase II
Registered Plan 65M-3573
THAT Council accept the municipal services contained within Registered
Plan 65M-3573 being Phase II of the Bayview Wellington North
Subdivision as detailed in report PW09-003; and
THAT Council enact By-law 5099-09.1) for the assumption of the subject
municipal services; and
THAT the Director of Public Works be authorized to issue a Certificate of
Acceptance of Public Works for said lands as required under Section 3.12
of the Subdivision Agreement, and
THAT the Treasurer be directed to release the municipal servicing
securities held in relation to the Bayview Wellington North Subdivision
Phase 11.
11. PL09.003 - Request for Street Names
Genview Development Corporation (Polsinelli)
14576 Bayview Avenue, Part of Lot 16
Concession 2
File D12.01-1A
THAT the following street names be approved for the proposed public
roads within approved Draft Plan of Subdivision D12-01-1A, Genview
Development Corporation (Polsinelli):
STREET "A" - Vines Place
STREET "B" — Rickard Street
14, PW09-004— Purchase Order Amendments
THAT Council approve thepurchase order amendments of the identified
suppliers and service providers listed in report PW09-004, as follows,
SUPPLIER
P/O No.
INITIAL
AMMENDED
AMOUNT
TOTAL
Wamco
2008-80000-27
$100,000
$150,000
Munici al
Li ui-Force
B.P.O.-5251
$269,000
$305,000
-30-
COUNCIL - JANUARY 212009
General Committee Minutes No. 09-01
Tuesday, January 13, 2009
Page 4 of 8
15. FS09.004 - 2009 Fees and Charges By-law; and
erEM# 2-a
Revised pages for Item 15 - Attachment 1 - Draft By-law 5101-09.F and
Schedule "B" (ADDED ITEM)
THAT the 2009 Fees and Service Charges for applications, permits, the
sale of. Town publications and to prescribe service charges for
administrative matters as itemized on the attached schedules be
approved:
Schedule A
Administration/Legal Services Division
Schedule B
Building Administration Department
Schedule C
Corporate Services Department
Schedule D
Planning Department.and Committee of Adjustment
Schedule E
Public Works Department
Schedule F
Financial Services Department; and
THAT By-law 5101-09.F be enacted at the February 10, 2009 Council
meeting and the appropriate notice be given as prescribed in the Notice
By-law.
CARRIED
VI DELEGATIONS
None
V11 PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. EAC08.10— Environmental Advisory Committee Meeting Minutes
December 4, 2008
General Committee recommends:
THAT Item 8 Current Status of the 20 Lands, not be approved, and
THAT the balance of the Environmental Advisory Committee Meeting
minutes from the December 4, 2008 meeting be received and the
recommendations contained therein be approved.
CARRIED
4. FS09-001 —Investing in Ontario Funding
General Committee recommends:
THAT funds received from the Investing in Ontario Act be transferred to
the Municipal Infrastructure Investment Obligatory Reserve Fund and refer
decision to the 2009 Capital Budget process. -
CARRIED
-31-
COUNCIL - JANUAFaI Comm$t2OM0i>9tes No. 09-01
Tuesday, January 13, 2009
Page 5 of 8
10. PL09.002 -Official Plan & Zoning By-law Amendment Applications
WED Investments Ltd. (Kaitlin Group)
Lots 123,124, 125,127 and Part of 122
Plan 246, 15277, 15283, & 15291 Yonge Street and
10, 12 & 14 Centre Street
Files D09.03-97, D14-16-97 and Related File D11-01-07
General Committee recommends:
ITEM# 2-s
THAT Council receive as information the following overview of Official
Plan and Zoning By-law Amendment Application Files D09-03-97 and
D14-16-97, WED Investments Ltd. (Kaitlin Group) to be scheduled for a
Public Meeting on February 25, 2009; and
THAT the Heritage Advisory Committee be asked to provide their
input with regard to this application prior to the public planning
process,
CARRIED
6. FS09-003 - 2009 Interim Property Tax Rates
General Committee recommends:
THAT Council for the Corporation of the Town of Aurora authorize a 2009
Interim Property Tax Levy on all rateable real property which has been
assessed according to the assessment roll returned December 9, 2008 by
the Municipal Property Assessment Corporation (MPAC) for the taxation
year 2009; and
THAT the 2009 Interim Property Tax Levy be set as legislated at 50% of
the total 2008 property taxes levied on each property; and
THAT the 2009 Interim Property Tax Rates will be equivalent to 50% of
the 2008 Final Property Tax Rates as listed in Appendix "A" of this report
and levied on the Current Value Assessment (CVA) as returned by MPAC
for the taxation year 2009, and
THAT the 2009 Interim Property Tax Levy be due in two relatively equal
instalments on Monday, February 23, 2009 and Friday, April 24, 2009; and
THAT the Director of Finance/Treasurer be authorized to amend in whole
or in part any billing in order to comply with any Provincial Legislation
which may be introduced or passed by the Province of Ontario prior to or
after the issuance of the 2009 Interim Property Tax Bills; and
THAT By-law 5100-09.F be enacted at the Council meeting scheduled for
January 20, 2009.
CARRIED
-32-
COUNCIL - JANUARY 20, 2009
General Committee Minutes No. 09-01
Tuesday, January 13, 2009
Page 6 of 8
9. PW09-005 —Award of Tender PW2008-80 for Emergency Repair
to the Water and Sewer Distribution System and the
Installation of Water and Sewer Service Connections
General Committee recommends:
ITEM # 2 - s
THAT Tender PW2008-80 — for the Supply of all Labour, Material and
Equipment Necessary for Emergency Repairs to the Town's Water
Distribution and Sewer System and the Installation of Water and Sewer
Service Connections, be awarded to VM DiMonte Construction Ltd. at its
tendered price of $322,020.00 (exclusive of GST) per year with the option
to renew for a further two one-year periods, and
THAT Council authorize the Mayor and Town Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder for
emergency repairs and service connections; and
THAT By-law 4988-08.F Schedule "E" be amended to reflect the newly
introduced Flat Rate Water and Sewer Service Connection Fees.
CARRIED
Councillor McRoberts left the meeting at 7 22 p.m_
12. PL09-007 - Draft Plan of Condominium Application
Aurora Heights Development Inc.
15450 Yonge Street, Aurora
File D07-02-08
General Committee recommends:
THAT the proposed Draft Plan of Standard Condominium D07-02-08 be
approved by the Town of Aurora, subject to Conditions of Approval
attached as Appendix "A" being fulfilled prior to final approval; and
THAT the Mayor and Clerk be authorized to execute a Condominium
Agreement between The Corporation of the Town of Aurora and Aurora
Heights Development Inc.
CARRIED
13, LS09-001 - Facility Advertising Agreement
General Committee recommends.
THAT Mayor and Council receive the report; and
THAT the sales of rinkboard and wall and lobby signage advertising be
provided, internally by Leisure Services staff; and
THATMayorand Council endorse the newly developed facility advertising
agreement; and
THAT Mayor and Council authorize staff to implement the facility
advertising agreement, effective immediately; and
THAT the Director of Leisure Services be the signing authority on all
Facility Advertising Agreements.
-33-
COUNCIL - JANUARY 20, 2009 ITEM #
_ General Committee Minutes No. 09-01
Tuesday, January13, 2009
Pagel of 8
General Committee considered the following amendment:
THAT section 8 of the Proposed Advertising Agreement be amended
to read as follows:
S. Should it become necessary during the term of this License
Agreement to change the designated location of any of the
Licensee's advertising, an alternate, mutually agreed ,upon
location andlor signage of equal or greater value will be provided
by the Town, at no additional cost to the licensee.
If a mutually agreed upon location cannot be found, the
remaining portion of the fee will be refunded to the Licensee
on a pro -rated basis.
AND THAT staff be requested to bring the amended clause, which
will reflect the intentions of Council, to the January 20, 2009 Council
meeting.
CARRIED
The main recommendation was CARRIED AS AMENDED.
16. Correspondence from the Association of Municipalities of Ontario
Re: Waste Diversion Act and Blue Box Program Plan Review
General Committee recommends:
THAT the correspondence from the Association of Municipalities of
Ontario, regarding Waste Diversion Act and Blue Box Program Plan
Review, be received for information.
CARRIED
17. FS09-006 - Budget Schedule (ADDED ITEM)
General Committee recommends:
THAT Council adopt the 2009 Budget Schedule outlined as Attachment #1
to report FSD9-005; and
THAT staff be directed to advertise the schedule in the Notice Board and
on the Town of Aurora Website for the public's information.
CARRIED
IX NEW BUSINFSS/GENERAL INFORMATION— COUNCILLORS
Councillor Buck gave Notice of Motion. regarding requesting a report from the
Director of Public Works pertaining to the Windrow Clearing Program.
Councillor Collins-Mrakas expressed her thanks and appreciation to Shelley
Ware, Special Events Co-ordinator and to the volunteer knitters for their work
and contribution to the "Warm Hearts Warming Hands Program".
Mayor Morris advised that she will be preparing a memorandum to Council
regarding the purpose of the "New Business/General Information" section of the
Council and General Committee meetings.
-34-
COUNCIL - JANUARYomr�rPitt2e �Mm9utes No. 69-01
Tuesday, January 13, 2009
Page 8 of 8
ITEM # 2 - s
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
1. advice that is subject to solicitor -client privilege, including
communications necessary for that purpose
2. personal matters about an identifiable individual, including
municipal or local board employees
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:30 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-01 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, JANUARY 20, 2009.
-35-
COUNCIL - JANUARY 20, 2009
ITEM # 3 - 1
AURORA.
yoAmz�660" y
MEMORANDUM
Date: January 20, 2009
Department of Leisure Services -
To: Mayor and Members of Council
From: Allan D. Downey, Director of Leisure Services
Cc: Neil Garbe, Chief Administrative Officer
Re: Facility Advertising Agreement
At the General Committee meeting of January 13, 2009, the Committee considered the
following amendment to section 8 of the proposed Facility Advertising Agreement to read as
follows:
8. Should 9 become necessary during the term of this License Agreement to change
the designated location of any of the Licensee's advertising, an alternate, mutually
agreed upon location and/or signage at equal or greater value will be provided by
the Town, at no additional cost to the Licensee.
If a mutually agreed upon location cannot be found, the remaining portion of the fee
will be refunded to the Licensee on a pro -rated basis.
AND THAT staff be requested to bring the amended clause, which will reflect the intentions
of Council, to the January 20, 2009 Council meeting.
CARRIED
Subsequently, the above -noted change meant that Section 7 of the Agreement also had to be
amended. The reason for the change is "Section 7 of the Agreement was required to be
amended to state "except as provided in Section 8" to be consistent with and reflect the
amendments to Section 8 of the Agreement." Amended Section 7 now reads:
The Licensee acknowledges that no portion of any fees payable under this
Agreement will be cancelled or refunded for any reason whatsoever, including the
termination of this License Agreement except as provided in Section 8.
1 am attaching the General Committee Extract to this memo for your information. If you have
any questions, please contact me at extension 4752.
Sincerely,
Allan D. Down
Director of Leisure Services.
Extension 4752
Attachment
/ms - - 36 -
COUNCIL - JANUARY 20, 2009
ITEM # 3-2
EXTRACT FROM GENERAL COMMITTEE MEETING NO. 09-01
HELD ON TUESDAY, JANUARY 13, 2009
13. LS09-001 - Facility Advertising Agreement
General Committee recommends:
THAT Mayor and Council receive the report; and
THAT the sales of rinkboard and wall and lobby signage advertising be provided
internally by Leisure Services staff; and
THAT Mayor and Council endorse the newly developed facility advertising
agreement; and
THAT Mayor and Council authorize staff to implement the facility advertising
agreement, effective immediately; and
THAT the Director of Leisure Services be the signing authority on all
Facility Advertising Agreements.
General Committee considered the following amendment:
THAT section 8 of the Proposed Advertising Agreement be amended to
read as follows:
8. Should it become necessary during the term of this License Agreement to
change the designated location of any of the Licensee's advertising, an
alternate, mutually agreed upon location and/or signage of equal or
greater value will be provided by the Town, at no additional cost to the
licensee.
If a mutually agreed upon location cannot be found, the remaining
portion of the fee will be refunded to the Licensee on a pro -rated
basis.
AND THAT staff be requested to bring the amended clause, which will
reflect the intentions of Council, to the January 20, 2009 Council meeting.
CARRIED
The main recommendation was CARRIED AS AMENDED.
- 37 -
COUNCIL - JANUARY 20, 2009
ITEM # 3 - 3
THIS LICENSE AGREEMENT made in duplicate this _ day of , 2009.
BETWEEN:
THE CORPORATION OF THE TOWN OF AURORA
(hereinafter called the "Town")
-and-
NAME OF LICENSEE
(hereinafter called the "Licensee')
OF THE FIRST PART
OF THE SECOND PART
WHEREAS the Town provides advertising space for public use at various municipal
facilities;
AND WHEREAS the Licensee wants to use the Town's advertising space and to enter
into a License Agreement with the Town for the use of advertising space;
NOW THEREFORE this Agreement witnesseth that In consideration of the mutual
covenants, promises and provisions hereinafter contained, other good and valuable
consideration by the Licensee, the Town and the Licensee hereby agree with the other
as follows:
LICENSE
1. The Town hereby grants to the Licensee, a License to place
advertising on the advertising space at (Name of Complex) in
accordance with the particulars and subject to the conditions set out in
the Schedule attached hereto and forming a part of this Agreement
2. All advertising placed under this License shall become and remain the
property of the Town.
TERM AND RENEWAL
3. The term of this License shall commence on (insert date) and end on -
(insert date) (the "term').
4. There is no automatic renewal of this License. Provided the Licensee
is not in default, the Town will accept a request to enter into a new
License for a new term and subject to terms, conditions and fees
mutually agreed upon at that time.
Page r o, 5
-38-
COUNCIL - JANUARY 20, 2009
ITEM # 3 - 4
FEES. REFUNDS AND EXTENSIONS
5. The Licensee shall pay the following fees to the Town:
(a) Upon execution of this Agreement, ($) inclusive of G.S.T., for the
production and installation of the advertising as provided in the
Schedule
(b) ($) inclusive of G.S.T. for the use of the advertising space
described in the Schedule
B. Fees shall be paid quarterly in the amount of ($) per quarter, in the.
form of post-dated cheques dated: January 1, 2009, April 1, 2009, July
1. 2009 and October 1, 2009. .
7. The Licensee acknowledges that no portion of any fees payable under
this Agreement .will be cancelled or refunded for any reason
whatsoever, including the termination of this License Agreement
except as provided in Section 5.
8. Should it become necessary during the term of this License Agreement
to change the designated location of any of the Licensee's advertising,
an alternate, mutually agreed upon location and/or signage at equal or
greater value will be provided by the Town, at no additional cost to the
Licensee. .If a mutually agreed upon location cannot be found, the
remaining portion of the fee will be refunded to the Licensee on a pro-
rated basis.
9. The Licensee acknowledges that the hours of operation of the facility
are subject to change by the Town and that notification of the change
in operational hours and shall not entitle the Licensee to any refund.
TOWN'SRESPONSIBILITIES AND RIGHTS
10.The Town shall maintain in good, safe and clean condition, all
advertising installed under this License Agreement and shall replace
any damaged or defaced advertising installed under this License
Agreement.
11.Nothing in this License Agreement shall affect the Town's right to
License, sell the rights to, or otherwise allow advertising anywhere in
the Town's facilities.
12.In the event of corporate sponsored events, Ina Town shall, in its
Page 2 of 5
39 -
COUNCIL - JANUARY 20, 2009
ITEM # 3 - 5
absolute discretion, have the right to cover or remove all or any of the
Licensee's advertising for the duration of the corporate -sponsored
event. If the Licensee's advertising is covered or removed for more
than one week in a calendar year, the term of the License shall be
extended for the number of days that the advertising was covered or
removed, and the Town shall provide written confirmation of same to
the Licensee.
ASSIGNMENT
13.The rights granted under this License Agreement may not be assigned
by the Licensee.
INDEMNIFICATION
14.The Licensee hereby covenants to indemnify and save harmless the
s
Town from any and all actions, causes of action, suits, claims and
demands whatsoever, which may arise either directly or indirectly as a
result of the
NOTICE OF BREACH
15, If the Town determines that the Licensee is in breach of any provision
of this License Agreement it shall give reasonable written Notice of the
Breach to the Licensee including time to remedy and if the breach is
not remedied by the Licensee within the period so specified.,this
License Agreement shall be terminated by giving written Notice of
Termination as provided in Section 16.
TERMINATION
16.In addition to any other remedies available at law, the Town may
terminate this License Agreement on fifteen (15) days written Notice of
Termination to the Licensee if the Licensee is in default of any of the
terms of this Agreement.
17.After the expiration of fifteen (15) days after the giving of Notice of.
Termination the License Agreement is terminated and the Town may,
in its sole discretion, remove any or all of the Licensee's advertising.
18.Termination of this Agreement shall not constitute a surrender or
waiveir by the Town of any right to proceed against the Licensee for
breach of contract, and shall not relieve the Licensee from its
obligation to pay any fees herein or to pay any other monies or provide
Page 3 of 5
W-f118
COUNCIL - JANUARY 20, 2009 ITEM # 3 - 6
NOTICE
indemnification provided for in this Agreement
19.Any notice required under any provision of this License Agreement
shall be given
To the Licensee:
ABC COMPANY
123 Any Street
Aurora, ON L4G ---
Attn:
Tel:
Fax:
And to the Town:
THE CORPORATION OF THE TOWN OF AURORA
1 Municipal Drive, Box 1000
Aurora, ON 1-4G 6J1
Attn: Leisure Services, Sponsorship Coordinator
Tel: 905-727-3123 x
Fax:905-000-000 _
ENTIRE AGREEMENT
20.This License Agreement constitutes the complete and exclusive
statement of the agreement between the parties, which supersedes all
proposals, oral or written, express or implied, and all other
communications between the parties in relation to this License
Agreement and shall not be modified or amendedexceptby written
amending agreement executed by the Town and Licensee.
IN WITNESS WHEREOF the said parties have hereunto set their hands.
)
ABC COMPANY
}
Name:
Title:
)
Witness Name: )
(I have authority to bind the Corporation)
(Delete if not a Corporation)
Witness Address: )
THE CORPORATION OF THE TOWN
(A witness shall only be required in )
OF AURORA
the event that the signing parties are )
not incorporated) )
Al Downey
Director of Leisure Services
Page 4 of 5
-41-
COUNCIL - JANUARY 20, 2009
ITEM # 3 - 7
SCHEDULE to the LICENSING AGREEMENT
PARTICULARS OF ADVERTISING
Sign type:
Location:
Quantity:
Installation Method:
Special Considerations:
PRODUCTION OF ADVERTISING
1. The Licensee shall deliver to the Town camera ready artwork for the advertising,
with or in correct pantone colours within two (2) weeks of the planned posting of
the advertising, or as otherwise directed by the Town of Aurora.
2. All advertisement shall be produced by the Town and the Town shall have full
and exclusive control over the installation, repair, maintenance, change and
removal of all advertisements by the Licensee.
CONDITIONS OF ADVERTISING
3. The Licensee undertakes that the advertising placed by it shall comply with the
Regulations and Standards set by the Canadian Advertising Council and will be
of high moral standard, reputable in character and appearance, free from
vulgarity or indecent suggestion of any kind or nature, shall be non -political, non-
controversial and free from reference to local or national public or political issues,
and shall notbe contrary to public order and good taste. The Licensee further
undertakes not to place any advenisements promoting alcohol or tobacco.
4. The Town reserves the right at any time, to refuse and/or remove any advertising
which,. in the sole opinion of the Town, is not considered appropriate and in
compliance with these conditions of advertising under section 1 of this schedule.
The Licensee agrees that the Town's decision made under this section shall be
final.
5. If the Town makes a decision under section 2, this License shall be null and void
and the Town shall not be liable to the Licensee for any costs.
Pace 5 of 5
-42-
COUNCIL - JANUARY 20, 2009 ITEM # 4 - 1
AutoitA TOWN OF AURORA
COUNCIL REPORT No. PL09-014
SUBJECT: Zoning By-law Amendment Application
Farshid Ameryoun
114 Wellington Street East
Lot 2, Registered Plan .107
File Number. D14-19-08
FRQM: Marco Ramunno, Director of Planning and Development Services
DATE: January 20, 2009
RECOMMENDATION
THAT Council receive as information the following overview of Zoning By-law
Amendment Application D14-19-08 scheduled for a Public Planning Meeting to be
held on February 25, 2009.
BACKGROUND
Proposal
The applicant, Farshid Ameryoun has submitted a zoning by-law amendment
application to rezone the subject lands to a site specific "Special Mixed Density
Residential (R5-X) Exception Zone" to permit a business and professional office, and/or
personal service shop at a maximum floor area of 87 square metres and has requested
amendments to development standards.
Location
The subject lands are located on the north side of Wellington Street and municipally
described as 118 Wellington Street East (see Figure 1). The subject lands have the
following characteristics:
• total site area of approximately 541.9 sq. metres (0.13 acres);
• frontage of 10.36 metres (34 ft) along Wellington Street East;
• an existing access from the rear yard of the property off of Centre Street; and
• 'the subject property is known as the Hartman School and is designated under
the Ontario Heritage Act.
Surrounding Land Uses
The surrounding land uses are as follows:
North: Centre Street, and beyond existing residential lands;
South: Wellington Street East, and beyond are commercial and industrial land uses;
-43-
COUNCIL - JANUARY 20, 2009
ITEM # 4 - 2
January 20 2009 - 2 - Report No. PL09-014
East: Existing commercial land uses; and
West: Existing residential lands.
Official Plan
The subject lands are designated "Urban Residential' by the Town of Aurora Official
Plan and the property is also located within the Town's designated Heritage Resource
Area.
Zoning By-law
The subject lands are currently zoned "Special Mixed Density Residential (R5) Zone" by
the Town of Aurora Zoning By-law 2213-78, as amended.
OPTIONS
Not applicable.
FINANCIAL IMPLICATIONS
Not applicable.
LINK TO STRATEGIC PLAN
The applicability of the subject application to the Strategic Plan will be determined when
the technical review is completed.
SERVICING ALLOCATION
Not applicable.
PROVINCIAL POLICY STATEMENT
There are no conflicts with the policies of the Provincial Policy Statement as a result of
this application.
CONCLUSION
An application has been submitted for a Zoning By-law Amendment to permit business
and professional offices and / or personal service shop as an additional permitted use
and amendments to the development standards for the proposed redevelopment of the
subject lands. Staff recommend that Council receive as information the overview of
Zoning By-law Amendment Application D14-19-08, scheduled for the February 25, 2009
Public Planning Meeting.
-44-
COUNCIL - JANUARY 20, 2009
ITEM# 4-3
January 20, 2009 - 3 - Report No. PL09-014
ATTACHMENTS
Figure 1 — Location and Zoning Plan
Figure 2 — Conceptual Site Plan
PRE -SUBMISSION REVIEW
Management Team Meeting — January 14, 2009
Prepared by; Cristina Celebre, Planner
Extension 4343
Marco Ramo, XC.LP., R.P.P.
Director of Planning
and Development Services
Neil Garbe,
Chief Administrative Officer
- 45
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ITEM # 4 - 5
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COUNCIL - JANUARY 20, 2009
ITEM #, 5 - 1
AukTOWN OF AURORA
COUNCIL REPORT No. PL09-015
SUBJECT: Zoning By-law Amendment Application
Antonio Picheca
15387 Yonge Street
Lot 15, Plan 5
File Number. D14-20-08
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: January 20, 2009
RECOMMENDATION
THAT Council receive as information the following overview of Zoning By-law
Amendment Application D14-20-08 scheduled for a Public Planning Meeting to be
held on February 25, 2009.
BACKGROUND
Proposal
The applicant, Antonio Picheca has submitted a zoning by-law amendment application
to permit a personal service shop, with limited accessory retail uses as an additional
permitted use to the existing zone category "Special Mixed Density Residential (R5-12)
Exception Zone" and has requested amendments to development standards.
Location
The subject lands are located on the east side of Yonge Street and municipally
described as 15387 Yonge Street (see Figure 1). The subject lands have the following
characteristics:
total site area of approximately 809 sq. metres (0.2 acres);
frontage of 15.45 metres (50.69) along Yonge Street; and
an existing single detached dwelling that is of Historical Interest.
Surrounding Land Uses
The surrounding land uses are as follows:
North: Existing commercial lands;
South: Existing residential lands;
West: Yonge Street and beyond commercial and residential land uses; and
East: Existing residential lands.
!Zf%10
COUNCIL - JANUARY 20, 2009
ITEM # 5 - 2
January 20, 2009 - 2 - Report No. PL09-015
Official Plan
The subject lands are designated "Urban Residential' by the Town of Aurora Official
Plan. In addition, the subject property is also located within the Town's designated
Heritage Resource Area.
Zoning By-law
The subject lands are currently zoned "Special Mixed Density Residential (R5-12)
Exception Zone' by the Town of Aurora Zoning By-law 2213-78, as amended.
OPTIONS
Not applicable.
FINANCIAL IMPLICATIONS
Not applicable,
LINK TO STRATEGIC PLAN
The applicability of the subject application to the Strategic Plan will be determined when
the technical review is completed.
SERVICING ALLOCATION
Not applicable.
PROVINCIAL POLICY STATEMENT _
There are no conflicts with the policies of the Provincial Policy Statement as a result of
this application.
CONCLUSION
An application has been submitted for a Zoning By-law Amendment to permit a personal
service shop, with limited accessory retail uses as an additional permitted use to the
existing zone category "Special Mixed Density Residential (R5-12) Exception Zone" and
amendments to development standards. Staff recommend that Council receive as
information the overview of Zoning By-law Amendment Application D14-20-08;
scheduled for the February 25, 2009 Public Planning Meeting.
-49-
COUNCIL - JANUARY 20, 2009
ITEM # 5 - 3
January 20, 2009 - 3 - Report No. PL09-015
ATTACHMENTS
Figure 1 — Location and Zoning Plan
Figure 2 — Conceptual Site Plan
PRE -SUBMISSION REVIEW
Management Team Meeting — January 14, 2009
Prepared by: Cristina Celebre, Planner
Extension 4343
Marco Ramunno, M.C.LP., R.P.P.
Director of Planning
and Development Services
Neil Garbe,
Chief Administrative Officer
-50-
COUNCIL - JANUARY 20„_
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COUNCIL - JANUARY 20, 2009
ITEM # 6 -
/ TOWN OF AURORA
AURORA COUNCIL REPORT No. LS09-003
SUBJECT: Stewart Burnett Park Senior Baseball Diamond Facility
FROM: Allan D. Downey, Director of Leisure of Services
DATE: January 20, 2009
RECOMMENDATIONS
THAT Council receive this report as information and refer to the 2009 Capital
Budget for deliberation.
BACKGROUND
At the April 22, 2008 Council Meeting, Council directed staff to proceed with the detailed
design of a Senior Baseball Facility and to present the item for consideration in the 2009
Capital Budget.
Council also directed staff to consider the full functionality of the Stewart Burnett Park site
in accommodating additional recreational uses.
Acting on this directive, staff engaged the services of a Landscape Architectural Consulting
Firm and have completed the detailed design of the baseball facility. In addition, and
throughout the design process, staff continued to work with the Landscape Consultant to
maximize the use of the available lands which involved several renditions of the landscape
plan.
As a result of these design exercises, and given the size and scope of the baseball facility,
it has been determined that the existing site can best facilitate two major community level
sports facilities as shown on the attached concept plan.
In our efforts to involve the primary users of the baseball facility, staff conducted two
meetings with the Aurora Minor Ball Association (AMBA) to obtain their input into the
design and functionality of the baseball facility. The final design meets the AMBA
objectives and has been accepted by this user group.
.. /2
-53-
COUNCIL JANUARY 20, 2009 ITEM # 6 22
January 20 2009 - 2 - Report No. LS09-003
COMMENTS
Many of the elements and details included in the design of this facility are identical to the
existing baseball facility, Diamond #4 at Lambert Willson Park. These elements include:
• High level backstop and wing fencing;
• Batting cage and warm-up areas;
• Grassed infield;
• Automatic field irrigation system;
• Sports field lighting system, and
• Equipment storage shed.
There are a number of additional items that have been included at the request of AMBA
and other design elements that were deemed by staff to be appropriate improvements over
our existing facility to reduce maintenance and improve the overall quality of the facility.
These items include:
• Sand based turf grassed outfield and infield;
• Step down players benches;
• Covered players benches;
• Turf grassed infield with skinned base paths; and
• Visiting Team batting cage.
The attached cost estimate for the baseball facility in the amount of $1,680,179.55
represents the estimated cost to service the site and to construct the entire facility on a
contracted -out basis. Staff would continue to manage the project in terms of contract
administration and site inspection.
This is a departure from our previous approach to Capital Works whereby the Department
acted as the General Contractor on virtually all parks -related construction projects,
conducting much,of the work in-house.
As such this is being reflected in the current cost estimate for this project. Unfortunately,
staff have determined that with the level of growth in the community and the subsequent
increase of parks maintenance responsibilities, it is no longer possible to conduct both
maintenance and capital works projects with our existing staff compliment.
It is also important to note that this project was forecast in the previous 2003 Recreation
Master Plan to be constructed in 2005. The project was presented in the 2005, 2006, 2007
and 2008 Capital Budget; however, the project has been repeatedly deferred as a result of
financial and land -related issues.
.../3
-54-
COUNCIL - JANUARY 20, 2009
ITEM # 6 - 3
January 20, 2009 - 3 - Report No. LS09-003
OPTIONS
There are a number of options that can be considered in the design and implementation of
this project, however, it should be noted that every effort has been made to design this
facility as efficiently as possible, both from a construction and maintenance viewpoint
while still maintaining very important elements deemed necessary by the user group and
staff.
CONCLUSIONS
That the Committee receive this report as information and advise staff accordingly.
FINANCIAL IMPLICATIONS.
Current Year
At its April 22, 2008 Meeting, Council approved an amount of $40,000.00 for the detailed
design of this facility. Staff issued Tender LS2008-46 and subsequently accepted the low
tender submitted by Serdika Consulting Inc. in the amount of $28,000.00 plus
disbursements.
Future Years
The cost estimate for the baseball facility in the amount of $1,680,179.55 represents
the estimated cost to service the site and construct the entire facility on a contracted -
out basis. Staff would continue to manage the project in terms of contract administration
and site inspections only.
In accordance with Council's April 22, 2008 directive, staff included this item in the 2009
Capital Budget submission .The cost indicated on the Capital Budget sheet of
$2,025.000.00 has been revised primarily based on staff comments and revisions to the
site grading plan.
In addition to the capital costs there will be a substantial increase in the Parks Operations
annual maintenance expenses. It is currently estimated that the annual cost of operating
this facility at the current service levels will be in the neighborhood of $30,000:00: This
includes all costs associated with labour, equipment, materials and supplies.
Revenue projections indicate that the facility will be booked a minimum of 726 hours
annually generating annual revenue of $6,409.00; these projections are based on our
current use fees and hours of use records at our existing Baseball facility in Lambert
Willson Park.
./4
-55-
COUNCIL - JANUARY 20, 2009 ITEM # 6 44
January 20 2009 - 4 Report No. LS09-003
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective C4: Encourage healthy lifestyles by promoting healthy, active lifestyle choices
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
Objective D4: Create a respectful environment that fosters team work and open dialogue,
consistent with a Character Community. These Objectives acknowledge the responsibilities
required by governance that contribute to informed and involved citizens.
ATTACHMENTS
1
Baseball Diamond site plan
2
Baseball Diamond cost estimate
3
Letter from AMBA
4
2009 Capital Budget Sheet
5
April 22, 2008 Council Resolution
PRE -SUBMISSION REVIEW
None.
Prepared by. Jim Tree, Manager of Parks - Extension 3222
Allan D. Dow —hey Neil Garbe
Director of Leisure Services Chief Administrative Officer
-56-
COUNCIL - JANUARY 20, 2009
ITEM# s-5
COUNCIL - JANUARY 20, 2009
ITEM # 6 - 6
Attachment #2
1Si1AARV� SE'7QRcB E
^STp ART 9URNore
- TOWN OF AURORA
Cost Es[mate - Revision Doi
-_-
_Uplated
._. _. Wednesday.Ja
nu 14 a , 2009
ry
" " ---Greparatl by SerlllKa Consult ng lne
_ _ _
quanunits mrst rate
.dhal I Gi she btolal
1 SITE PREPARATION AND SITE MAINTENANCE
I I__.
_.. '.. .
14assfirstion,
. Fri e -
sz,w000 ...
t1 Damo nle�bn.
- x �IumP coin. I
sz;aoow
1] $:Mona bi
z monin s1,2a0.to,�
$2,400:as
1.A acwaa =lean up.1 off.
ao aye
$z000DW „
Gen9mc0an
Ged.1Fo
t5 Co�mdbn ao'a"a mean np alaM of plolea
erpth0
% L lump sum
$z son oo_
ie PORaMaro'leta-
3 in sg00 oo, j
51 e00o0 ,
L] Be wa ale haae.
i m !`u0000
32,Me Us
18 Temporary (enre..
03 II $13W
$IsuO3.W
18 Temporarywnelncahm signs along coast wnumumn limit.2
�_ M1 sOrR do
$1500 DD ______
2
I
2.1 Remwa so ngnpmp,Ayasli,g lleaWrw alnawol alla a
90 sq $45.W
$4wa.Us -
12 Remove ex MAN lnaawa I Nen, exa ing wale antl depose..
1 I each b]s000 i
_
$]50.00
3 SPORTS FURNITURE, SITE FURNITURE, MAINTENANCE BUILDING
1 Aluminum
Me,.. benares- innwlaleolys -W HRaynoltls.
4 N Y escla00_
$4'H40ED
hm
]2 S Ter chuum evidence n(mmxre lome dance - NI REmolas
_
2 11 890Lb.00
$1000000
-
33 Mammenoweve sdocau busis"(A. s am I last 121),
1 n $4S 51001 L
r
$41 BUT As
4 EARTHWORKS
1
t cal( gM1 end0 v g)
22019 I'id in3650_
$14312350 _ _
41 'IT ( uaF df graa gL
3CPD T S6 s9
S185 g2300
4.3 Oulf&d(f W Imin ,N 1 R upplyoMy.
fi059 '1 $19'A
$11fi 919.40
4.4 O"A'sh"a' W Il mix tl t R -5lallonly.
3n3 Sfi 50
$2230150
4.5 Baeebatl.1c,le. meme.- and wwn ands at l US
140214 L _$b50_ I_
si31]50
5 FENCING AND WARM-UP AREAS
Bideall hadesbp. Vndo adencourve add Odom. f 'ng Wov0ina1sialry, g an0
5.1 ovaai d, nalenMob' EXCLUDING intent MuVALE lls aW
x lumpaum
$60000.00�
INCLUDING MC pond Ip l Ings.
52 ouU Itl lanes and hand f du]Ig 9alasaM$ 'ys.
_ 31]_ $920D _
-each I
$29,18400
-�
$3 B yCegoves"lea 120 0PI-ncI.iy ,. hallmacnide9 e
- $30000,OD
530,00000
Vim middles eM1lrg ovelM1esl pannoel 1'y.
aaMng cage madem tam 40 a0 I tlW re e 1
( 1 1Y01 bll,naNina91
_'-7_ ______I
1 M1 $450W.00
-_
595,W0.00
nybn arvaa aeN ,g,waheatl lanes pvt on and lootlga.
___
6 HARD SURFACING
N
IM'4 pat- a-Ndsha
1M2 q $42 C0
$4]]64.00 I -_
B1
61 tl B emngsaRama
2,_ q $30.de
8.3 ASIR111 zR a -vehicular loco.
312 sqm $4200
312
04 BE
$131.W t
r `
] STORM DRNNAGE
11 Calcher=Cw mvem
3 .
$e ]OboF
' ] 2 ..' l ren Mle cover.
1 --
Buda. Us
$VaRUs0
$4 R0
ar
7.3 A -dF HWwvar.
1 heath p0 L
...
.
$]50.00
74 $Ionn pipes-iD3mm ale HOPE 0O552000
"1
145 nm Said.
-j
-
75 Sro,m Apes 150mm as HOPE 00552000
2d1 Sfi5.rA
bi5855 U0 _
].1 Sblm pipes 200mm HOPE BOSS. leas
BB II
$00000EE
To
].] $bmlppex 300mm tl1 HOPE BOSS leas
Re.
56 595.fA y
$5BOB 0e
]9 SuWrenp,de 100mm Lie..
t]]o $2]fs
$4]']9300
]9 .11 pre or. wncmla senwall WaraiMellea rip -tap.
_ „rap and
so 51
6 PLAYERS -BENCHES DUGOUTS 15 Be a5 FOR FENCING)
1
_
1 PoalW In place coralele relaie, w'alb.
0a - II m $84000
$1,120. GO
91 Pan td In paw concrete alairs.
15
$337500
03 Pouas in plain smosede floor slabs
_lin.r= _UBGGD
04T Wm. $as Go k
_
$7 NO, 00
9 LANDSCAPING-
9.1 Oec.P.hees Rand, fisher, -
30 each S3]5W
$11.25000
82 Confier-sees 2000mm heard
55 $ .am t sns.o0
$zs,fiz5ao e -.
e3 11
11435 ame $6.O0'-
$45.740.00
BS Hyaroseel.
433]91 qm $015
$29.196.35
in IRRIGATION AND WATER SERVICE
1O 1 als - a aIg lapped wamrwnnetlmn tar rulara meter Sala eat
% x Imnp pym
us D0000
a'leclbnes Wmanan rem". .all
:.
II ELECTRICAL
All reaured lNi aawmd ea vnny antl Incites-
% I -A hem
S245,000.00
Subtotal
1
$1,450,932.25
Pena maze and Bid Bonds 05%on Subtotal ARIOUIR
_
''. '.
_
$7,25d GS
Matfiralsand Compaction Testing 0.3% on Subtotal Amount
T
_ __-
$4,35280
Contin c on SubtolalAmaun[ 10%
6Y -
I
$145,093�23
GIST5% %rag-
Ixyr'�G,1
$7254661
`,W'Y sb,
TOTAL
4 x
Y4�em"('nx
,
rk rc 11,
-58-
COUNCIL - JANUARY 20, 2009
ITEM # 6 -
Attachment #3
AURORA MINOR BALL ASSOCIATION - •
toI
OC
c
To: Mr. Al Downey, Director of Leisure Services Date: January 13, 2009
Mr. Jim Tree, Parks
Re: New Ball Facility
AI/Jim, I would like to thank you for allowing the AMBA to offer input into the design of this New Ball field.. During the summer
the AMBA offered our thoughts to the requirements for this ball field, so that all our needs would be met. Some of the
discussions also included some items being required so that we may assist in maintaining the field in a prime condition, etc.
This letter is to acknowledge that the Aurora Minor Ball Association requirements as discussed in earlier meetings, has been
met, and we are in agreement with the design that was presented in the meeting at Town Hall in December..
I would like to Thank you for your time and effort in the design process, and allowing the AMBA to offer input into this design.
We look forward into seeing this facility being built, so that our association may continue to grow.
Thank you,
Dave Giroux
Aurora Minor Ball Association
-59-
COUNCIL - JANUARY 20, 2009
ITEM # 6 - s
Town of Aurora
Capital Projects
Project
Department
Version
Attachment #4
d .s Z< 5 t
vl
Ed
Rogram'Parks -- New facility as outlined in the Culture and Recreation Master Ran_
To maintain services levels associated with new grow th.- To provide one additional full sized baseball diamond to address the increased needs of the
youth ball associations.
Full size baseball facility to be constructed in accordance with Master Ran required to service the growth related needs of our user groups. Forecast '
to be constructed in 2005 but deferred in 2005 and again in 2006 due to insufficient land and funding. Construction of this facility w as again deferred
in the 2007 capital budget however design was approved and is now complete. The facility is proposed to be constructed in the new Stewart Burnett
Park
r��ye..� yap oS — _. ... _. _ ,_... _ _. _. ..r.._ 9 _ ... �. .
yHealth and Safety _ - 0
Support Approved Town Programs/ Direion15 "
Growth Related 5
..External FundmQ
.Impact of Deferral g j
Impact on Operations 0
Expenditures
Estimated Expenditures
CONTRACTS 2.025,000 2,025,000
2,025,000 2,025,000
Expenditures Total il� `d'w" "'3r �6vA0� ;r�n� T' `: L .'` s ' s'
Funding
Obligatory Reserves
CIL PARKLAND CONTRIBUTION
DEVELOPMENT CHARGES
Funding Total
(202,500) (202,500)
(1,822,500) (1,822,500)
(2},025,000) (2025000)
.r`'. (2iQ25� Q�3�i209yj�,��S)i:e.ns n,•. ?'2 z i.3 s -n
-60-
Page No.: 1
COUNCIL - JANUARY 20, 2009
ITEM# s-9'
Project
Department
Version
Town of Aurora
Capital Projects
Year
-61-
Page No.: 2
COUNCIL - JANUARY 20, 2009
ITEM # 6 �o
EAttachment #5 11
EXTRACT FROM COUNCIL MEETING NO. 08-11
HELD ON TUESDAY, APRIL 22, 2008
10. LS08-024 — Development of One Senior Baseball Facility
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council receive this report as information and direct staff to complete the
detailed design and servicing plan and specifications process in-2008, at a cost
of $40,000 and present the item in the 2009 Capital Budget for Council's
consideration; and
THAT, given that other recreation facilities will also be constructed on the Burnett
lands, consideration be given to the full function of the property to ensure that the
lands are efficiently utilized.
CORRESPONDENCE SENT BY.
ACTION DEPT.:
Id`LYi)e]��ili
Leisure Svs.
Financial $vs.
CARRIED
-62-
COUNCIL - JANUARY 20, 2009
ITEM # 7 - 1
Membership in the
Aurora Community
Arboretum
Members can choose to be active participants
or passive donors through their purchase of an
annual membership. Those that choose to be
active participants work, as time is available, to
help the Aurora Community Arboretum meet its
goals. This working contribution may be in the
Arboretum or in an administrative function.
Members will be required to complete a Waiver
Form with the Town of Aurora in order to work
in the Arboretum.
Friends of the Arboretum are not expected to
be active participants.That doesn't mean they
cannot be active, it's their choice. By
contributing $50 or more each year, they
provide some of the funds needed to manage
and expand the Arboretum. Our plans will come
to fruition sooner, thanks to the support of the
Friends of the Arboretum. 'Friends' status is
granted to those organizations or individuals
who dedicate Commemorative Trees or
Specimen Shrubs and Bushes. The'Friends'
status is in effect until the end of the calendar
year following the donation.
All memberships are for a calendar year.
Individuals who become members in the last 2
months of the year are permitted to renew for
the following year at half price.
Membership Application 2009
Address
City/Province
Postal Code
e-mail
Telephone
Mail to: The Treasurer, 28 Cypress Court,
Aurora ON L4G 6S8
Payable to: Aurora Community Arboretum
The Aurora Community Arboretum Inc.
(ACA) is a not -for -profit organization
dedicated to the creation and maintenance of
an arboretum for Aurora. It is managed by its
members through a Board of Directors.
Members, if they so choose, are active
participants in management of the ACA's
affairs and the work in the Arboretum.
The Aurora Community Arboretum is the
100+ acres of Town of Aurora parkland
between Wellington Street on the south and
St John's Road on the north along the valley
of the East Holland River. The ACAworks
with the Town of Aurora Leisure Services
Department under their Adopt -a -Park
program. Funding to build the Arboretum
comes from the Town of Aurora and the ACA
through its fund-raising activities.
In addition, ACA also works with the Lake
Simcoe Regional Conservation Authority
which has responsibilities around the East
Holland River and contributes to the
development of the Arboretum.
O,,* COMI L
( ) $50 Friend of the Arboretum
( ) $20 Member
Please check the areas (below) where you
would be willing to help the Arboretum
( ) Planting & Maintenance
( J Fundraising
( ) Communications
( ) Membership
) Education
-63-
COUNCIL - JANUARY 20, 2009
ITEM # 7 - 2
Aurora's Recreation Master Plan,
Coming Events and Trails in the Arboretum
As part of the planning of the new Recreation Master Plan for Aurora, a variety of
March 30th
surveys were taken to find out the priorities of Aurorans.
Annual General
The results were a resounding vote of support for nature trails, and paved multi -use
Meeting
trails. Walkinglhiking was the most popular leisure activity, with 86% of households
ACA members and other
reporting participation. Passive parks —like the Arboretum—(91%), and trails and
interested individuals are
pathways (90%) were seen as the most important areas for future development.
invited to join us and
Respondents were most satisfied with Aurora's trails and pathways (82% satisfaction),
bring their questions.
and passive parks (81 %). Development of nature trails was rated as the top priority
for investment along with paved multi -use trails, rating double the votes of the next
April 25th
placed suggestion. The consultant's report will be used to set priorities for future
The Mayor's
planning for our Town.
Anti -Litter Day
What might all this mean for the Arboretum? Certainly it demonstrates that our
Help us clean up in
priorities are valued by the large majority of Aurorans. It supports our plans to develop
the Arboretum!
further nature trail loops during 2009. It would also support the vision of a trail loop
connecting the parking lot at the leash -free dog park into the northern trail system of
the Arboretum.
May 2nd
Community
Planting Day
We'll be planting trees
and shrubs to continue
building Shelter Belt
areas.
May 9th
Bird Walk in
the Arboretum
This is the annual
Migratory Bird Day.
Come and help us count!
More details on
these events will be
available soon. Visit
our web site for more
information.
Visitors to the Arboretum enjoy the trails and pathways in the Arboretum in. all seasons.
For more photographs and infornvation, see our web site:
www.auroraarboretum.ca
-64-
COUNCIL - JANUARY 20, 2009
ITEM# 7-3
2008 Progress in the Arboretum I Did you know
The Aurora Community Arboretum continued to grow and develop in 2008. The
.. that trees are vital for the quality
Arboretum spans over 100 acres of parkland, naturalized forests, wetlands and
of the air we breathe, and play an
meadows in the heart of Aurora (between Wellington Street and St. John's
important role in reducing the green-
Sideroad) with beautiful trails for walking, cycling, and experiencing nature.
house gas effect?
It is truly a jewel of green space and a haven for hikers, birdwatchers, photo-
graphers, bicyclists and nature lovers. Further trails are planned for 2009.
One healthy, mature tree provides
Significant progress was made in the first phase of Flora Aurora in 2008. This is
enough oxygen for four people each
day. It takes about 80 mature trees to
an area near the Family Leisure complex and parking lot that has been planted
remove from the air the four tonnes
with flowering trees and shrubs which will —in a few years time —be an area
of emission per year that a mid -sized
bursting with spring colour and fragrance.
car produces. In addition to releasing
Early last spring, Aurora residents came out in record numbers for our annual
oxygen and capturing carbon, trees
Community Planting Day in late April. It was heart-warming to see thejoy that
help to prevent soil erosion, provide
tree -planting brings to people —from toddlers to seniors. I invite you to come out -
habitat for animals, and filter our
this year —again in late April (watch for the date) and become a part of this
water —all things that can help clean
legacy we are creating for our children and beyond. In total, approximately 650
our air and protect our watersheds.
trees and shrubs were planted in 2008.
You can become involved —and help the Arboretum grow —in many ways.
Be a member. Annual memberships are only $20 and the proceeds go
...that there is an inventory of
towards new plantings and maintenance. Please visit our website at
native wild flowers in the
www.auroraarboretum.ca for details.
Ai'boretran—and when they are in
Plant a Commemorative Tree. The Arboretum provides an area of
bloom�n the Arboretum web site?
special plantings (with dedication plaques)to honour special occasions and/or
During morning walks in the
special people in a unique and lasting way. This is ideal for families, and also
Arboretum, Adriaan Van Finassen
for businesses seeking a living legacy for their retirees and achievers.
and his wife Piep created the
Make 8 donation. Contribute to the expansion of the arboretum —help us
inventory. Although the dates will
achieve our goal of planting an additional 27,000 trees, and shrubs over the next 8
vary a bit from year to year, it is a
years. Charitable receipts can be given for all donations.
good guide for Arboretum walkers to
use when they stop to smell the roses.
Volunteer. Join the group of dedicated volunteers who can be
edhardworking
found planting, watering, weeding and mulching all season long. This is perfect
Yes, there are a few of them there,
for high school students looking for community service hours, and for anyone who
too.
shares our vision of a "Green Aurora" for our children and generations to come.
It's a great way to get some exercise, too.
While most of our volunteer tasks do not need any specific experience or knowl-
This newsletter is published
edge, we do need help in some specialized areas. Currently we are seeking volun-
by the Aurora Community
teer help in the following areas: writing grant applications; help from those experi-
Arboretum Inc.
enced in operating tractors and farm -style equipment; help from avid gardeners in
planting and caring for trees and shrubs, and finding additional stock; and help
For more information on
with developing educational signs and guided walks.
Arboretum activities or events,
On behalf of the Board, I thank the Town of Aurora Parks Department, our
or how to become a member,
members, supporters and volunteers for their dedication to the Arboretum through-
telephone (905) 727-9774
out 2008.
or e-mail to:
Irene Clement
trees@aci.on.ca or
Chair, Aurora Community Arboretum
arboretum@aci.on.ca -
You can visit the ACA website at The Aurora Community Arboretum recently has joined Neighbourhood wwW, all roraarbOretllnl.Ca
Network, as a potential source of volunteers to help with the work of the
Arboretum.
Neighbourhood Network is a new non-profit community -based organization that"%$
brings together volunteers with local charities and organizations that assist
residents of Newmarket and Aurora.
You can visit their website at: www.networkneighbourhood.org.
- 65 -
COUNCIL - JANWRY 20, 2009
AuRoxA
you/ .! 6Dod,c� any
Regional Report - 1
MEMORANDUM I Office of the Mayor
Date: January 20, 2009
To: Members of Council
c.c. Mr. Neil Garbe, Chief Administrative Officer
From: Mayor Phyllis Morris
Re: York Regional Council Highlights — December 18, 2008
Mayor's Report
York Regional Council has approved a $1.04 billion Capital Budget as part of The
Regional Municipality of York's 2009 Business Plan and Budget.
The Capital Budget will increase services for York Region residents and businesses in
areas including York Regional Police, transit (YRT and Viva), water and wastewater,
Regional roads, solid waste management, housing and Emergency Medical Services
(EMS).
Some of the priorities identified in the 2009 Capital Budget included:
• York Regional Police ($47.1 million) including a York Regional Police
Investigative and Support Services Facility in the Town of Aurora and the
acquisition of 12 new York Regional Police vehicles, 103 replacement vehicles
and one specialized Tactical Support Vehicle.
• Solid Waste Management Projects ($4.2 million) including construction of a
new Source Separated Organics Facility (location to be determined).
• Information Technology (IT) ($13.8 million) including development of a New
Data Centre Disaster Recovery facility.
• Wastewater Projects ($270.8 million) including expansion of the Duffin Creek
Water Pollution Control Plant (Phase 3).
• Water Projects ($109.8 million) including development of water supply projects
with Peel Region to meet York Region's future needs.
..2
-66-
COUNCIL - JANUARY40y 2009
/ =-fftj4Z7
AURORA
yow>ei,you
2-
Regional Report - 2
York Regional Council receives a proposed $1.3 billion Operating Budget plan
York Regional Council also tabled a proposed $1.3 billion Operating Budget. The
Operating Budget proposes some growth and enhancements required to maintain
existing service levels for York Region residents and businesses. The draft Operating
Budget proposes a 2.5 per cent tax levy increase that represents a $49 increase for a
York Region home assessed at $400,000.
Next meeting of York Regional Council
York Regional Council will meet on Thursday, January 22nd at 9:30 a.m. at the York
Region Administrative Centre Council Chambers, located at 17250 Yonge Street,
Newmarket.
For further information please go to the following link to view the entire York Region
Council Highlights:
htm
Respectfully submitted for Council's information.
Sincerely,
Phyllis M. Morris
Mayor
/rs
- 67 -
20y 2OO9
By-law 50P8 - 1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5098-09.F
Ofq`Fo
d BEING A BY-LAW to authorize temporary
borrowing by the Corporation pending the receipt
a of Municipal revenues, pursuant to Section 407 of
the Municipal Act, 2001, SO 2001, c. 25 as amended
WHEREAS pursuant to Section 407 of the Municipal Act, 2001, S.O. 2001, c. 25 as
amended may by by-law authorize the Head of Council and the Treasurer to borrow
from time to time by way of promissory note or banker's acceptance such sums as the
Council considers necessary to meet, until property taxes are collected and other
revenues received, the current expenditures of the Corporation for the year, including
the amounts required for sinking and retirement funds, principal and interest due on any
debt of the Municipality, school purposes, and other purposes the Municipality is
required by law to provide for;
AND WHEREAS pursuant to the Municipai Act the amount that may be borrowed at
any one time for the purposes mentioned, together with the total of any similar
borrowings that have not been repaid, shall not exceed, from January 15'to September
301h of the year, 50 per cent of the total, and from October 1st to December 31"of the
.year, 25 per cent of the total of the estimated revenues for the Corporation as set forth
in the estimates adopted for the year.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT the Mayor and Director of Finance/Treasurer of the Town of Aurora are
hereby authorized to borrow from time to time such sums as the Council
considers necessary to meet, until property taxes are collected and other
revenues received, the current expenditures for the Corporation for the year,
including amounts required for sinking and retirement funds, principal and
interest due on any debt of the Municipality, school purposes, and other
purposes the Municipality is required by law to provide for.
2. THAT the amount that may be borrowed at any one time for the -purposes
mentioned in section (1) together with the total of any similar borrowhr that
have not been repaid shall not exceed, from January 1s'to September 30' of the
year, 50 percent of the total, and from October 1"to December 31 s' of the year,
25 percent of the total of the estimated revenues for the Corporation as setforth
in the estimatesadoptedfor the year.
3. THAT until such annual estimates are adopted, the limitations upon borrowing
prescribed by section (2) shall temporarily be calculated using the estimated
revenue of the municipality set out in the budget adopted for the previous year.
4. THAT In sections (2) and (3), estimated revenues do not include revenues
derivable or derived from, any borrowing, including through any issue of
debentures; a surplus, including arrears of taxes, fees or charges; or a transfer
from the capital fund, reserves or reserve funds. -
5. THAT the lender is not responsible for establishing the necessity of temporary
-borrowing or to the manner in which the borrowing is used.
-68-
- JANUORY 20, 2009 By-law 50P8 - 2
By-law 5098-09. F
Page 2 of 2
6.- THAT all sums borrowed pursuant to the authority of this by-law shall, with
interest thereon, be charge on the whole or any partor parts of the revenues of
the Corporation for the current year and for preceding years as and when such
revenues are received.
7. THAT any promissory note made underthe authority of Section 1 of this by-law
shall be sealed with the seal of the Corporation and signed by the Mayor and
Director of Finance/Treasurer.
8, THAT By-law No. 4986-085 he and is hereby repealed. _
9. THAT the provisions of this by-law shall come into force and effect upon final
passage thereof and shall remain in effect until repealed.
READ A FIRST AND SECOND TIME THIS 20`h DAY OF JANUARY, 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 20`h DAY OF JANUARY,
2009.
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
- 69 -
ZY 20y 2009 By-law
.�own.of I' r' THE CORPORATION OF THE TOWN OF AURORA
01 d
By-law Number 51
BEING A BY-LAW to assume
aboveground and belowground
municipal services; to assume certain
lands; and to establish highways
(Bayview Wellington North Phase 11)
WHEREAS the Municipal Act, 2001, S.O. 2001, as amended, c. 25, section 5 requires
that a power of the municipality shall be exercised by by-law;
AND WHEREAS the Municipal Act, 2001, S.O. 2001 as amended, c.25, section 31
authorizes the Council of a local municipalityto pass by-laws for establishing a highway
and landmayonly become a highway by virtue of a by-law passed by Council;
AND WHEREAS Council desires to assume aboveground and belowground municipal
services, assume certain lands and to establish certain highways;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. The following lands be established as public highway and assumed by the
Corporation of the Town of Aurora: -
Birkshire Drive as contained within Plan 651
Kirkvalley Crescent as contained within Plan 65M-3573
Turnbridge Road as contained within Plan 651
Valemount Way as contained within Plan 65M-3573
Haverhill Terrace as contained within Plan 65M-3573
Chippingwood Manor as contained within Plan 65M-3573
Somerton Court as contained within Plan 65M-3573
2. The following lands be established as public highway by the Corporation of the
Town of Aurora
Blocks 279,.281 282, 283, 284, 286 and 287 as contained within
Plan 65M-3573
3. The Corporation of the Town of Aurora hereby assumes the aboveground
and belowground municipal services forthe lands contained within Plan 65M-
3573.
4. THAT the Mayor and Clerk are hereby authorized to execute all
documentation required in connection with the assumption thereof.
5. THAT this By-law may be registered in the appropriate Land Registry office on title
to the said streets and/or reserves set out in Sections 1 and 2 herein, if applicable.
6. THAT the provisions of this By-law shall come into force and take effect upon third
reading thereof.
READ A FIRSTAND SECOND TIME THIS 20" DAYOFJANUARY, 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 20" DAY OF JANUARY,
2009.
-1
PHYLLIS M. MORRIS, MAYOR
%O
LUCILLE KING, TOWN CLERK
?Y 20y 2009 By-law 51 Q0 - 1
.Own of"I THE CORPORATION OF THE TOWN OF A URORA
d
By-law Number5100-09.F
BEING BY-LAW to levy an Interim Property Tax Rate
for the taxation year 2009.
WHEREAS Section 317 of the Municipal Act, 2001 as amended authorizes the Council
of a local municipality to pass a by-law before the adoption of the estimates for the
year, to levy a separate tax rate on the assessment in each property tax class in the
municipality,
AND WHEREAS the municipal Council of the Corporation of the Town of Aurora has
not adopted estimates for the year 2009: _
AND WHEREAS the municipal Council of the Corporation of the Town of Aurora wishes
to impose an Interim Property Tax Levy as authorized by Section 317 of the Municipal
Act, 2001 as amended;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT the Council of the Corporation of the Town of Aurora is hereby authorized to
levy in 2009 on the whole assessment of all taxable assessed property according to
the assessment roll returned December 9, 2003 by the Municipal Property
Assessment Corporation for the taxation year 2009, the sum required to produce an
amount not exceeding fifty percent (50%) of the 2008 taxes levied for each property.
2. THAT the 20C9 Interim Property Tax Rates will be equivalent to fifty percent (50%)
of the 2008 Final Property Tax Rates as listed in Appendix "A" of this by-law.
3. THAT the Director of FinancefTreasurerofthe Corporationofthe Town ofAurora is
authorized to amend in whole or in part any billing issued under this by-law to
comply with any provincial legislation which may be introduced by the Province of
Ontario prior to or after the issuance of the interim billing.
4. THAT for the purposes of calculating the total 2008 taxes as noted in paragraph 1, if
any taxes were levied in 2008 for only part of the year because assessment was
added to the assessment roll during 2008, an amount shall be added equal to the
additional taxes that would have been levied if the taxes had been levied for the
entire year. -
5. THAT taxes maybe levied under this by-law on a property that is rateable for 2009,
even if the property was not rateable for 2008, including assessment of property that
is added to the assessment roll after the by-law is passed.
6. THAT the said interim property tax levy shall become due and payable in two
installments as follows:
First Installment Monday, February 23, 2009
Second Installment Friday, April 24, 2009
7. THAT on all taxes which remain unpaid on the due date, interest at the rate of one
and one quarter per cent (1 1/4% per month) (15 % per annum) of the taxes
remaining unpaid shall be levied on the first day of each calendar month thereafter
in which the default continues until December 31. 2009.
-71-
203,2009
By-law 51PO - 2
8. THAT on all taxes levied pursuant to this by-law remaining unpaid as at December
31, 2009, interest at the rate of one and one quarter per cent (1 114%). (15% per
annum) of the unpaid taxes shall be levied from December 31, 2009 and -for each
month or fraction thereof until such taxes are paid.
9. THAT interest added on all taxes of the interim tax levy In default shall become due
and payable and shall be collected forthwith as if the same had originally been
imposed and formed part of such unpaid interim tax levy.
10. THAT all taxes payable under Tax Payment Plans, shall be due and payable on the
last business day of each calendar month, starting in January and continuing until
November in the year 2009. -
I l . THAT the Director of Fina nce/Treasurer of the Corporation of the Town of Aurora be
authorized to extend the Tax Payment Plan beyond November 2009, should the
need arise.
12. THAT the Director of Finance(freasurer of the Corporation for the Town of Aurora
mail or cause to be mailed to the residence or place of business of such person
indicated on the last revised assessment roll a written or printed notice specifying
the amount of taxes payable.
13.THAT the Director of Finance/Treasurer of the Corporation for the Town of Aurora
be authorized to adjust the billing schedule and tax rate set out herewith, if required,
in order to comply with Provincial legislation or regulations which may be received
subsequent to the passing of this bylaw.
14.THAT the provisions of this By-law shall come into force and take effect upon third
reading thereof. -
READ A FIRST AND SECOND TIME THIS 20rh DAY OF JANUARY, 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 20tb DAY OF JANUARY,
2009.
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
- 72 -
20y 2009 Sy -law 51P2 - 1
-down r. of4c THE CORPORATION OF THE TOWN OF AURORA
n By-law Number 5102-091
,pF4'Q- 0_0
BEING A BY-LAW .to establish
highways on Part of Block 52, Plan
65M-2786 (Lensmith Drive)
WHEREAS the Municipal Act, 2001, S.O.2001 as amended, C.25, section 31 authorizes
the Councif of a local municipality to pass by-laws for establishing a highway and land
may only become a highway by virtue of a by-law passed by Council;
AND WHEREAS Council desires to establish certain highways;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. That the following lands be established as public highway by The Corporation of
the Town of Aurora
Part of Block 52, 65M-2786,
Designated as Part 5, 65R-27428
Town of Aurora,. Regional Municipality of York
2. That this By-law may be registered in the appropriate Land Registry office on title
to the said lands set out in Section 1 herein.
3. That the provisions of this By-law shall come into force and take effect upon third
reading thereof.
READ A FIRST AND SECOND TIME THIS 20 DAY OF JANUARY, 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 20 DAY OF JANUARY, 2009.
PHYLLIS M. MORRIS, MAYOR
LUCILLE KING, MUNICIPAL CLERK
- 73 -
COUNCIL - JANUARY 205 2009
By-law 5102 - 2
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- 74 -
COUNCIL - JANUARY 20, 2009
By-law 5102 - 3
CONCESSION 1 US
TOWN OF AURORA
REGIONAL MUNICIPAWTY OF YORK
FCN.E1FCN.E1 ;2�o
0 COPYRIGHT m"
ONTO Surveyors 2007
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Metric
DISTANCES SHOWN ON THIS PLAN ARE IN METRES AND
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THE CONS -RUCTION OF NEW SERVICES WITHIN
THE TOWNS
RIGHT OF WAY SHALL BE DONE
BY THE TOWN AT THE OVrI I COST.
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IT IS AY 6NEF THAT ADHERENCE ADTO l
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E%IS➢NG OjMNA�G�E PATTERNS OF AO
SATE: f/ejS, i
FEB 2 6 2009
APPLICANT: ertl Surveyors
HOMES Ontario Land Surveyors
I234 OWI STREET, UNIT 10, RIWMONO HILL L, 1C1
1FlF➢NWf (90.51 AI-)B}9 FAY fonslnr_>nm o :_ _ _
- 75 -
20y 2009 By-law
.�o.,vn ofq,,ro THE CORPORATION OF THE TOWN OF AURORA
ire � y
By-law Number 5103-09. C
All
BEING A BY-LAW to Confirm Actions by
Council Resulting from Council Meeting 09-01
on January 20, 2009.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
THAT the actions of the Council at its meeting held on January 20, 2009 in
respect toeach motion, resolution and other action passed and taken by the
Council at the said meeting is, except where prior approval of the Ontario
Municipal Board is required, hereby adopted ratified and confirmed.
2. - THAT the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
READ A FIRST AND SECOND TIME THIS 20'DAYOF JANUARY, 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 20TH DAY OF JANUARY, 2009.
PHYLLIS M. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
- 76 -
ADDITIONAL ITEM TABLED FOR
COUNCIL MEETING
Tuesday, January 20, 2009
➢ Closed Session Item:
• A proposed or pending acquisition or disposition of land
for municipal or local board