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AGENDA - General Committee - 20100518GENERAL COMMITTEE AGENDA NO,10-11 TUESDAY, MAY A 2010 1:00 P.M. COUNCIL CHAMBERS AURORA TOWN NALL PUBLIC RELEASE May 14, 2010 AUlZORA TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA NO. 10-11 Tuesday, May 18, 2010 7:00 p.m. Council Chambers Councillor McRoberts in the Chair I DECLARATIONS OF PECUNIARY INTEREST It APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Customer and Legislative Services Department be approved. III ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes of Tuesday, May 4, 2010 RECOMMENDED: pg. 1 THAT the General Committee meeting minutes of Tuesday, May 4, 2010 be adopted. IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee Agenda Tuesday, May 18, 2010 Page 2 of 6 VI DELEGATIONS (a) Sher St. Kitts Re: Aurora Jazz Festival (b) Michael Comeau, Chair, St. Maximilian Kolbe CHS Catholic pg. 5 School Council Re: Lack of Sidewalks/Safety Concern Wellington Street East and Industrial Parkway North (c) Andre Flys, Chair, Aurora Farmers' Market Association pg. 8 Re: Farmers' Market By-law Amendment (d) Stephen Mac, MArchitecture Inc. Re: Item 10 — Applications to Amend the Official Plan and Zoning By-law, WED Investments Ltd., 974672 Ontario Limited and 668390 Ontario Ltd. (The Kaitlin Group Ltd.) Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS X CLOSED SESSION Xl ADJOURNMENT General Committee Agenda Tuesday, May 18, 2010 Page 3 of 6 AGENDA ITEMS 1. Memorandum from Director of Corporate & Financial Services -Treasurer pg. 9 Re: RInC Funding for ACC Projects: Scope Change Update RECOMMENDED: That the update memo regarding the RInC funded project at ACC be received by Council for information only. 2. CFS10-012 — 2010 Property Tax Ratios and Tax Rates pg. 10 RECOMMENDED: That draft By-law 5233-10 be enacted in the form as attached to establish and adopt tax rates for 2010 tax levies and to provide for the billing and collection of property taxes, including the tax installment due dates for residential and non-residential properties. 3. CFS10-019 — 2010 Fees and Service Charges By-law pg. 20 RECOMMENDED: THAT the 2010 Fees and Service Charges for applications, permits, the sale of Town publications and to prescribe service charges for administrative matters as itemized on the attached schedules be approved: Schedule A — Administration Schedule B — Building and By-law Services Schedule C — Customer and Legislative Services Schedule D — Planning & Development and Committee of Adjustment Schedule E — Infrastructure & Environmental Services Schedule F — Corporate & Financial Services Schedule G — Parks & Recreation Services Schedule H — Legal Services; and THAT By-law 5244-10 in the form of the attached draft (attachment #1) be enacted at the May 25, 2010 Council meeting and the appropriate notice be given as prescribed in the Notice By-law. General Committee Agenda Tuesday, May 18, 2010 Page 4 of 6 4. CLS10-006 — Amendments to the Municipal Elections Act, Bill 212 pg. 38 RECOMMENDED: THAT Report CLS10-006 be received for information. 5. CLS10-014 — Pending List pg. 43 RECOMMENDED: THAT report CLS10-014 be received for information. 6. IES10-020 — Budget Increase for Town Hall Diesel Generator pg. 74 RECOMMENDED: THAT Council approve an increase in the budget from $90,000 to $220,000 (excluding taxes) to permit final tendering and award of the Town Hall Generator Installation; and THAT the additional funds be sourced from the Public Works Infrastructure Reserve Fund. 7. IES10-021 — Award of Tender No. IES2010-24 —Reconstruction of pg. 76 Town Hall and 22 Church Street Parking Lots RECOMMENDED: THAT the Treasurer be directed to transfer the funds for the 22 Church Street parking lot reconstruction (project no. 72093) to the Town Hall parking lot reconstruction (project no. 73035) as set out in Table "B" of Report No. IES10-21; and THAT Tender No. IES2010-24 — Reconstruction of Town Hall and 22 Church Street Parking Lots be awarded to C. Valley Paving Ltd. at the tendered price of $409,749.00, excluding taxes; and THAT Council authorize the Mayor and Clerk to execute the necessary Agreements for the project. General Committee Agenda Tuesday, May 18, 2010 Page 5 of 6 8. IES10-023 — Award of Contract for Consulting Services - Reconstruc- pg. 81 tion of Spruce Street, Walton Drive, from Spruce Street to Batson Drive and Keystone Court — Results of Contract IES2010-30 RECOMMENDED: THAT the Contract for the provision of consulting services for the design of Spruce Street, Walton Drive (from Spruce Street to Batson Drive), and Keystone Court be awarded to the Cole Engineering Group Ltd. for $69,509.00, excluding GST; and THAT the Director of Infrastructure & Environmental Services be authorized to sign an Engineering Agreement. 9. IES10-024 — Update to the Waste Collection By -Law for the Mandatory pg. 86 Use of Compostable Green Bin Liners RECOMMENDED: THAT Council receive Report No. IES10-024, "Update to the Waste Collection By -Law for the Mandatory Use of Compostable Green Bin Liners" for information; and THAT Council enact By -Law 5239-10, 'BEING AN AMENDING BY-LAW for establishing and maintaining a system for collection, removal and disposal of garbage, other refuse, yard waste materials, recyclable materials including blue box materials and source separated organics in the Town of Aurora". 10. PL10-016 — Applications to Amend the Official Plan and Zoning By-law pg. 90 WED Investments Ltd., 974672 Ontario Limited and 668390 Ontario Ltd. (The Kaitlin Group Ltd.) Lots 123, 124, 125, 126 and Part of Lot 22 Registered Plan 246, 15277, 15283 and 15291 Yonge Street and 10, 12, and 14 Centre Street Official Plan Amendment File: D09-03-97 Zoning By-law Amendment File: D14-16-97 Site Plan File: D11-01-07 RECOMMENDED: THAT Council determine their position with respect to Official Plan and By- law Amendment application, Files D09-03-97 and D14-16-97. General Committee Agenda Tuesday, May 18, 2010 Page 6 of 6 11. PL10-038 — Zoning By-law Amendment 2091585 Ontario Inc. Part Lot 90, Plan 246 15565 Yonge Street File: D14-02-10 RECOMMENDED: pg.116 THAT Implementing Zoning By-law Amendment 5243-10 be enacted to amend the existing "Central Commercial Residential (C2-15) Exception Zone" to permit 3 additional residential units permitting a total of 18 units, reduce parking and reduce amenity space area; and THAT 3 additional units of water and sanitary servicing capacity be allocated to the subject application from the Core Area Infill reserve. 12. AAC10-05 — Accessibility Advisory Committee Meeting Minutes pg. 125 of May 5, 2010 RECOMMENDED: THAT the Accessibility Advisory Committee Meeting minutes of the May 5, 2010 meeting be received for information and the recommendations contained therein be approved. 13. EAC10-05 — Environmental Advisory Committee Meeting Minutes pg. 151 of May 6, 2010 RECOMMENDED: THAT the Environmental Advisory Committee Meeting minutes of the May 6, 2010 meeting be received for information and the recommendations contained therein be approved. GENERAL COMMITTEE AGENDA MAY 187, 2010 AURORA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 10-10 Council Chambers Aurora Town Hall Tuesday, May 4, 2010 ATTENDANCE COMMITTEE MEMBERS Councillor Gallo in the Chair; Councillors Buck, Collins-Mrakas, Gaertner, Granger (7:05 p.m.) MacEachern, McRoberts, Wilson and Mayor Morris MEMBERS ABSENT None OTHER ATTENDEES. Chief Administrative Officer, Director of Customer and Legislative ServiceslTown Clerk, Director of Legal Servi'ceslTown Solicitor, Director of Building and By- law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary Councillor Gallo called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of interest Act. 11 APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department be approved as presented. CARRIED 111 DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 4, 5 and 6 were identified for discussion. IV ADOPTION OF ITEMS.NOT REQUIRING SEPARATE DISCUSSION Items 7 and 6 were identified as items not requiring separate discussion. Minutes - 1 -1- GENERAL COMMITTEE AGENDA Minutes - 2 MAY T8, 2010 General Committee Meeting Minutes Tuesday, May 4, 2010 Page 2 of 4 General Committee recommends: THAT the following recommendations respecting the matters listed as 'Items Not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: LSAC10-02 — Leisure Services Advisory Committee Meeting THAT the Leisure Services Advisory Committee Meeting minutes from the April 15, 2010 meeting be received for information and the recommendations contained therein be approved. 8. EDAGIO-02— Economic Development Advisory Committee Meeting THAT the Economic Development Advisory Committee Meeting minutes from the April 22, 2010 meeting be received for information and the recommendations contained therein be approved. CARRIED VDELEGATIONS None VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None VI1 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. CLS10-010-2010 Municipal Election By-laws General Committee recommends: THAT the draft by-laws to provide for Advance Voting Days and Reduced Hours of Voting in Nursing/Retirement Homes in the forthcoming Municipal Election be approved. CARRIED 2. IES10-018 — Award of Tenders: • IES2010-06 — Reconstruction of Nisbet Drive and Sandusky Crescent • IES2010-07 —Reconstruction of Kemano Road, Sioux Gate and Foreht Crescent; and • IES2010-08 —Reconstruction of Davis Road and Jones Court General Committee recommends: THAT the Treasurer be directed to amend the budgets and funding` sources for the three projects as set out in Table H of IES10-018; and THAT Tender IES2010-06 — Reconstruction of Nisbet Drive and Sandusky Crescent be awarded to C. Valley Paving Ltd. at its tendered price of $799,477.90, excluding taxes; and '2' GENERAL COMMITTEE AGENDA Minutes - 3 MAY 185 2010 General Committee Meeting Minutes Tuesday, May 4, 2010 Page 3 of 4 THAT Tender IES2010-07 — Reconstruction of Kemano Road, Sioux Gate and Foreht Crescent be awarded to 614128 Ontario Ltd. O/A Trisan Construction at its tendered price of $1,480,557.80, excluding taxes; and THAT Tender IES2010-08 — Reconstruction of Davis Road and Jones Court be awarded to Tubro Contracting Ltd. at its tendered price of $1,164,085.80, excluding taxes; and THAT Council authorize the Mayor and Clerk to execute the necessary Agreements for the reconstruction of the projects. CARRIED 3. IES10.019 — Minto Communities Inc. —Agreement to Construct a Retaining Wall General Committee recommends: THAT the Mayor and Municipal Clerk be authorized to execute an Agreement with Minto Communities Inc. regarding the construction of a retaining wall on Lot 4, Plan 65M-3979. CARRIED 4. EAC10-001 —Water Conservation Measures General Committee recommends: THAT report EAC10-001 entitled "Water Conservation Measures" as amended be referred to Council for its information and endorsement and THAT it be recommended to Council that the Water Conservation report and all supporting documents be forwarded to York Region to be considered as input into the Long Term Water Conservation Plan (LTWCP). CARRIED 5. PL.10-035 —.Application for Site Plan Amendment, Dole Contracting Inc. (formerly Dicaro Properties) 138 Industrial Parkway North File Number: D11-16-08(A) General Committee recommends: THAT Council authorize the Mayor and Clerk to execute an amending Site Plan Agreement between the Town of Aurora and Dole Contracting Inc. related to the office/warehouse development located at 138 industrial Parkway North. CARRIED -3. GENERAL COMMITTEE AGENDA Minutes - 4 MAY 18, 2010 General Committee Meeting Minutes Tuesday, May 4, 2010 Page 4 of 4 6. TSAC10-01 —Traffic Safety Advisory Committee Meeting General Committee recommends: THAT the Traffic Safety Advisory Committee Meeting minutes from the April 14, 2010 meeting be received for information and the recommendations contained therein be approved. CARRIED Vill NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Mayor Morris advised that she had received a letter from the Road Watch' Committee requesting the Town's participation. The cost would be $500 to join.. Mayor Morris also advised that the letter invites the Town to consider appointing a member of Council to the Road Watch Committee. Mayor Morris advised that she will consult with staff and the Road Watch Committee for further information to determine the best way to proceed with this matter. IX CLOSED SESSION General Committee recommends: THAT General Committee resolve into a Closed Session, following adjournment, to consider: , 1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; • Westhill Redevelopment Company Limited, Ontario Municipal Board Appeal to receive additional information regarding proceeding (deferred from the'April 13, 2010 Council meeting) CARRIED X ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 7:55 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 10-10 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY 11, 2010, WITH THE EXCEPTION OF ITEM NO. 2 WHICH WAS DISCUSSED AND ADOPTED AS ORIGINALLY PRESENTED AND ITEM NO. 7 WHICH WAS DISCUSSED AND ADOPTED AS AMENDED. PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK -4- GENERAL COMMITTEE AGENDA Delegation (b) - 1 Customer and Legislative Services Town Clerk 905-727-3123 info@e-aurora.ca Town of Aurora ydcl re,1.wgood Compaq I Municipal Drive, Box 1000. Aurora. ON LAG 0J1 DELEGATION REQUEST Requests for delegation status, any written submissions and background information for consideration by Council or committees of Council must be submitted to the Clerk's office by 4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING LEASE PRINT Genera i covnm r 4e- Mee Ir1tq COUNCIUCOMMITTEE%ADVISORY COMMITTkE DATE: Tu e S d a v M on�4 l 8" -7P it T suBJEcT: Zack o-C- Stderv� I l Srz-Ce-i,f C©noer n NAME:. M Mh Q C. Cy�'I YYI fO (d (Lha i r- . C04h alr,c School ADDRESS: ai 9 We((fna -ran S41 E , Comici I) PHONE:. HOME: I� FAX NO.: ia-J L- q 6�- r ST s- BUSINESS: q 0,5) Za -7 --- 15(0 Sa E-MAIL ADDRESS: DO YOU REQUIRE ANY ACCESSIBILITY ACCOMMODATION r) O NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable) S�. Mnyrnihl n Kolbe Cgs caq- olr Schoo( CQunc( i BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION To dtrscuss lack oP, 5, 1deweg�k's a2 Alp Personal Information on this form is collected under the legal authority of the Municipal Act as amended. The information is collected and maintained for the purpose of creating a record that is available to thegeneral public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Town Clerk, Town of Aurora 1 Municipal Drive Box 1000 Aurora, ON LqG BJ1 Telephone 905 727-3123. Con�ac F ��) r) r.-., yn e vI 1 ,1 coniiiiiiInty . -5- LLGENERAL COMMITTEE AGENDA MAY 18, 2010 Delegation (b) - 2 Olt. e:/. rl..b'9r.41.. 9619. V, c7Ji. 0 1&6dAA1&116 01614"1 V6IG9LBG'` MICHAEL COMEAU -CHAIR EMAIL: MICHAEL.COMEAUGEDWARDJONES.COM MJ BULMER - VICE -CHAIR EMAIL! MJ.BULMER®XEROX.COM MONIKA CARBONS - TREASURER EMAIL: MONCAROONFOSYMPATICO.CA JOANNE COLIVI RAS - SECRETARY EMAIL: JOANN rOCOLIVI RAS.COM HETTY SMEATHERS a PAT VOLZA - TEACHER REPRESENTATIVES 278 WELLINGTON STREET EAST, AURORA, ON L4G IJ5 (905) 727-5652 May 11, 2010 Aurora Town Hall 1 Municipal Drive Aurora, Ontario L4G 631 Attention: Mayor Morris and Town Councillors Re: Lack of Sidewalks / Safety Concern As members of the St. Maximilian Kolbe CHS Catholic School Council, we request that the Town of Aurora immediately address the lack of sidewalks for students walking to St. Maximilian Kolbe CHS. We will be making a presentation at the General Committee Meeting of Town Council, on Tuesday, May 18, 2010 at 7:00 pm. Please find listed below the specific details of our concerns. 1. Confirmation of the construction of the sidewalk on the north side of Wellington Street East, from Industrial Parkway North to St Maximilian Kolbe CHS (as confirmed by Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Town of Aurora, on March.17, 2010) 2. Providing a sidewalk on the west side of Industrial Parkway North, from Centre Street south to Wellington Street East 3. Providing a sidewalk on the west side of industrial Parkway North, from Centre Street north to the traffic lights at the entrance to St. Maximilian. Kolbe CHS -6. .1 GENERAL COMMITTEE AGENDA MAY 18, 2010 Delegation (b) - 3 4. Extending the sidewalk on. the east side of Industrial. Parkway North from the Aurora Family Leisure Complex north to St. John's Sideroad S. Confirmation of upgrading. and improved, maintenance of the pedestrian trail from the south side of Wellington Street East to Deerglen Terrace (Holland River Trail [Nokildaa Trail]), (as confirmed by Iimar Simanovskis, Director of Infrastructure and Environmental Services, Town of Aurora, on March 17, 2010) Thank you for your prompt attention to these matters. The safety of our children is a serious concern for all of us. Sincerely, St. Maximilian Kolbe CHS Catholic School Council -7- GENERAL COMMITTEE AGENDA. MAY 18, 2010... nrl'ri:.uf.. oatG.Gact�att�i: DELEGATION REQUEST Delegation (c) - 1 Customer and Legislative Services Town Clerk 905-727-3123 . info@e-aurora.ca Town of Aurora 1 Municipal Drive, Box.1000, Aurora, ON L4G 6J1 Requests for delegation status, any written submissions and background information for consideration by Council or committees of Council must be submitted to the Clerk's office by PLEASE PRINT CO UNCILICOMMITTEE/ADVISORY COMMITTEE DATE: SUBJECT:'(a�M�t^-�I� NAME:r.r�,^�— ADDRESS: PHONE: HOME: BUSINESS:' FAX NO.: E-MAIL ADDRESS: C DO YOU REQUIRE ANY ACCESSIBILITY ACCOMMODATION NAME OF GROUP OR PERSON(.Sn)/BEING REPRESENTED (if applicable) BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION 2 r Personal information on this form Is collected under the legal authority of the Municipal Act, as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act Questions about this collection should be directed to the Town Clerk, Town. of Aurora 1 Municipal Drive Sox 1000Aurora, ON UG 6,11 Telephone 905 727-3123. . i Community . -8-. GENERAL COMMITTEE AGENDA ITEM # MAY18, 2010,,E AuRaRA MEMORANDUM Director of. Corporate & Financial Services Department Date: May 18, 2010 To:- Mayor Morris and Meinnbers of Council Cc: Neil Garbe, CAO From: Dan Elliott, Director of Corporate & Financial Services - Treasurer Re: RInC Funding for ACC Projects: Scope Change Update Recommendation: That the update memo regarding the RlnC funded project at ACC be received by Council for information only. At its meeting of March 9, 2010 Council approved the following recommendation: CFS10-007 - RlnC Grant Funding = Update.re: ACC Seating Proposed Project THAT staff be authorized to submit a scope change request for the RInC grant approved seating project, asking thatthe approved funds be reallocated to improvements and retrofits to the ACC washrooms and change rooms, as welt as to replacing the windows as outlined in report CFS10-007,• and THAT, should such request be approved by the funding partners, staff be authorized to initiate the projects immediately, and THAT staff provide Council with a brief update once a response is received to the request. Following the adoption of the above report, staff submitted a formal scope change request to the RlnC funding program administrators. Staff have now received written confirmation that our request has been approved, and that the Town may now proceed to complete the proposed improvements and retrofits to the ACC washrooms and change rooms, as well as to replacing the windows as originally proposed to Council in report CFS10-007. Preparations are now being made to complete the work. Dan Elliott .g_ GENERAL COMMITTEE AGENDA ITEM # 2 - 1 MAY 18; 2010 - TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. CFS10-012 SUBJECT: 2010 Property Tax Ratios and Tax Rates FROM: Dan Elliott. Director of Corporate & Finance - Treasurer DATE: May 18,.2040 RECOMMENDATIONS That draft By-law 5233-10 be enacted in the -form as attached to establish and adopt tax rates for 2010 tax levies and to provide for the billing and collection of property taxes,including the tax installment due dates for residential and non-residential properties. PURPOSE OF THE REPORT The purpose of this report is to adopt tax rates for the 2010 tax levies and to authorize the billing and collection of. taxes. This report also sets the tax installment due dates. BACKGROUND Tax Ratios The establishment of Tax Ratios is the responsibility of the Region of York and must be completed before tax rates are set by the Region or its local municipalities. The ratios reflect how the tax rate of a property tax class compares to the residential tax rate, with the .residential tax class ratio being equal to "One". There are limitations on widening ratios, however, municipalities may freely move them towards or within the ranges of fairness, without moving fully through them. .Table 1 illustrates the Range of Fairness established by the Province and the tax ratios approved by the Region for 2009 as well as 2010. The Region of York has reduced the Tax Ratios in both the Commercial and Industrial Property Tax Classes to ensure that these two tax classes maintain their fair share of the property tax burden through the phase -in of reassessments. -10- GENERAL COMMITTEE AGENDA ITEM # 2 - 2 MAY 189 2010 May 18, 2010 -2- Report No. CFS10-012 Table 1 Comparison of Provincially Prescribed Ranges of Fairness, the Approved Ratios for 2009 and the Approved Ratios for 2010 Property Class Range of Fairness Approved 2009 Ratios Approved 2010 . Ratios Residential . 1.0000 1.0000 1.0000 Multi -residential 1.0 to 1.1 1.0000 1.0000 Commercial 0.6 to 1.1 1.2070 1.1800 Industrial 0.6 to 1.1 1,3737 1.3575 . Pipeline 0.6 to 1.1 0.9190 0.9190 Farmland 0 to 0.25 0.2500 0.2500 Managed Forests 0.2500 0.2500 0.2500 The Town of Aurora cannot alterthe ratios set by the Region of York, but must use them in calculating and specifying. tax rates for each property class. Tax Rates Aurora Council is only responsible for setting its own tax rates'by by-law. The Town is further charged with the billing and collection of the taxes for the Region of York and the four Boards of Education, but no approvals are required of Council for this purpose. The Region of York has approved its 2010 property.tax rates. The province has set education property tax rates for 2010. Subsection 312(2) of the Act requires that each municipal Council pass a rating by-law in .each year which set out the tax rates for each property class that would raise sufficient revenues to meet its budgetary requirements. The total approved tax revenue of the 2010 Operating Budget is $27,405,100,as adopted by Council on January 26, 2010. Tax rates have been established for all potential property tax classes and subclasses even though Aurora currently does not have assessment in some of those subclasses. These subclasses have been included in the event that properties are assessed as such on supplementary assessments or upon appeal of the current classification of the property. Even though the optional property subclasses, with the exception of New Multi -Residential, were. not adopted by the Region of York, the rates for those subclasses have been listed in the by-law as the assessment notices received by property owners indicates the optional tax class qualifiers. Inclusion in the by-law will enable these property owners to easily identify the applicable tax rate. This approach is consistent with. the approaches taken by other municipalities in Ontario. The tax rates to be established are set out in Schedule A of the draft by-law set out in Attachment #1. -11- GENERAL COMMITTEE AGENDA ITEM # 2 - 3 MAY 180 2010 May 18, 2010 - 3 - Report No. CFS70-012 Table 2 compares the 2009 approved Town of Aurora tax rates and the 2010 proposed Town of Aurora tax rates for the broad property tax classes. Table 2 2009 Actual and 2010 Proposed Town Tax Rates Broad Property Class 2009 Approved Municipal Tax Rates 2010 Proposed Municipal Tax Rates Residential/Farm 0.00364859 0.00358518 Multi -residential 0.00364859 0.00358518 Commercial 0.00440385 0.00423051 Industrial 0.00501207 0.00486688 Pipelines 0.00335305 0.00329478 Farmland 0.00091215 0.00089630 Managed Forests 0.00091215 0.00089630 Tax Due Dates Traditionally, final property tax due dates for residential, farmland and managed forest properties are due in the last week of July and September of each year. The levy by-law must include the due dates, and accordingly the draft attached sets out July on Monday, July 26, 2010 and Friday, September 24, 2010. These due dates are. subject to amendment by the Director of Corporate.& Financial Services -Treasurer; or his designate, if required, to meet the statutory notice period required in the Act. Such amendment permissionwill be utilized when issuing billings for non-residential properties, These are normally issued in a separate billing, once the special adjustments for, capping and clawbacks have been determined and applied to the accounts. Due dates will beset with appropriate and similar time periods for payment as in the past. Impact to Residential and Non -Residential Property Owners A summary of the 2010 property tax rates andtotal taxes to be levied for each tax class by jurisdiction i.e. Town, Region and Education can be found in Attachment #2 of this report. When the tax rates of the Town, Region and School portions are combined, along with the average assessment change of the.respective properties, the following tables outline the tax impact to the "average" property. - 12 . GENERAL COMMITTEE AGENDA ITEM # 2 - 4 MAY 189. 2010 May 18, 2010 -4- Report No. CFS10-012 Table 3 Residential Property Tax Increase with CVA of $313.983 2009 2010 $ INCREASE INCREASE Assessment $300 000. $313,925 $13,925 4.64% Town Tax Le $1,094.58 $1,125.48 $ 30.90 2.82% . Regional Tax Levy,1,500.24 1,497.49 $ 2.75 0.18 Education Tax Levy 756.00 756.56 0.56 0.07% Total Tax Levy $3,350.'82 1 $3,379.63 $ 28.71 0.86% Table 4 Commercial Property Tax Increase with CVA of $313,983 2008 2009 $INCREASE INCREASE Assessment $300,000. $313,925. $13,925 4.64% Town Tax Le $1,321.16 $1 328.06 $ 6.90 0.52% Regional Tax Levy 1,810.79 1,672.86 $137.93 7.62 % Education Tax Le 4 157.78 4.047.48 kt 110.30 2.65 % Total Tax Levy 1 $7,289.73 1 $7,048.40 $241.33 3.31 % OTHER COMMENTS Current Value Assessment (CVA) The Municipal Property Assessment Corporation (MPAC) has reassessedproperties in 2008 with an evaluation date of January 1, 2008 for the 2009, 2010, 2011 and 2012 taxation years. Current Value Assessment is based on sales and other factors that simulate a property's market value. The 2007 Provincial Budget announced that starting with the 2009 taxation year, properties in Ontario will be reassessed on a four year cycle with.increases in CVA being phased -in over that same four years (2009 — 2012). MPAC provided municipalities with the updated full CVA assessed values, as well as the phased - in assessed values for each property. Calculation of the tax rates is based upon the phased -in values only. Mandatory Property Tax Cap Properties in the Commercial, Industrial and Multi -residential tax classes continue to have their property taxes increases capped or their property tax decreases clawed -back. This is a mandatory program that has been in place since property tax and property assessment reform commenced for the 1998 taxation year. The long term strategy approved by Regional Council in 2002 recommended there be no change to the policy of funding the mandatory Cap on assessment related property tax -13- GENERAL COMMITTEE AGENDA ITEM # 2 - 5 MAY 18, 201 o May 18, 2010 - 5 - Report No. CFS10-012 increases for the commercial, industrial and multi -residential tax classes through the clawback of tax decreases. It is anticipated that comprehensive data will not be available from the Ontario Property Tax Analysis (OPTA) services -until June 2010 and thus Regional Council will not establish/finalize the 2010 Clawback rates until July 2010. Therefore, as in previous years, the 2010 final property tax bills for the capped tax. classes will not be issued until August 2010. 2010 final property tax bills far the uncapped tax classes (residential, farm and managed forest, primarily) will' be .issued. in June 2010 with installments due in July and September 2010. ALTERNATIVE(S) TO THE RECOMENDATIONS No alternative recommendations FINANCIAL IMPLICATIONS The financial implications of the Town of Aurora's 2010 Operating and .Capital Budgets were discussed in detail during budget deliberations, and a tax increase of 2.82%/a was approved to levy total tax revenue of $27,405,100. The necessary detailed tax rate schedule is attached to the levy by-law. Our tax rate by-law only'sets Aurora's tax rates and .due dates. For consolidated information purposes, Attachment #2 shows the tax rate for each jurisdiction and the combined rate for each major broad class of property. CONCLUSIONS Having approved a tax levy budget of $27,405,100 in January, Council must now set the actual detailed tax rates to raise that amount. Approval of the draft by-law enclosed will do so. No additional amounts are proposed to be raised than that approved in the budget. ATTACHMENTS Attachment #1 -- Draft By-law 5233-10, including rate Schedule A Attachment #2 — Combined Tax Rate Comparison 2009 to 2010 PRE -SUBMISSION REVIEW Executive Leadership Team Meeting - Thursday May 13, 2010 Prepared by. Paul Dillman, Deputy Treasurer/Tax Collector-Ext. 94112 1 Dan Elliott, C.A. Neil Gar e Director of Finance/Treasurer Chief Administrative Officer -14. GENERAI CrOMMI TEE AGENDA.I- - — MAY 189. 2010 THE CORPORATION OF THE TOWN OF AURORA By-law Number 5233-10 BEING A BY-LAW to set and levy the rates of taxation for the taxation year 2010. WHEREAS for the. purposes of raising the general local municipality levy, subsection 312(2) of the MunicipalAct, 2001, S.O: 2001, c, 25, as amended, provides that local municipality shall, each year, pass a by-law levying a separate rate, as specified in the by-law, on the assessment in each property class in the local municipality rateable for. local municipality, purposes; AND WHEREAS the Council of The Corporation of the Town of Aurora (the "Town") considers it necessary and desirable to levy certain'tax rates on the whole of the rateable propety according to the last revised assessment'roll for the Town for the purpose of raising the Town's estimated expenditures of $27,405,100.00 adopted.for the year 2010, and the said tax rates are included.in the tax rates set out in Schedule "A" to this By-law; AND WHEREAS the property classes have been prescribed by the Minister of Finance under the Assessment Act, R.S.O. 1990, c. A.31, as amended, and the Regulations made' thereunder; AND WHEREAS The Corporation of the Regional Municipality of York has approved the tax rates and tax ratios to raise its.estimated expenditures adopted for the year 2010; AND WHEREAS pursuant to Ontario Regulation 400198 made under the Education Act, R.S.0..1990, c. E.2, as amended, the Minister of Finance has established the Education Tax Rates for all property classes for the year 2010; AND WHEREAS on December 8, 2009, the Council of the Town enacted By-law 5192- 09, which By-law assessed an Interim Tax Levy on Residential, Multi -Residential; Commercial, Industrial, Pipeline, Farmlands and Managed Forest classes of property, before the adoption of, the estimates for the 2010 year; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS, 1. THAT for the property taxation year 2010, the Town shall levy upon the Residential Assessment, Multi -Residential Assessment, Commercial Assessment,. Industrial Assessment, Pipeline Assessment, Farmland Assessment and.Managed Forest Assessment the rates of taxation per current value assessment, which. are adjusted pursuant to the provisions of the Assessment Act and areas set oui in'the Schedule "A" to this By-law; 2. THAT the levy provided for in Schedule "A" to this By-law shall be reduced by the amount of the interim property tax levy set out in By-law 5192-09 for the taxation year 2010 on the Residential, Multi -Residential, Commercial, Industrial, Pipeline, Farmlands and Managed Forest classes of property; 31 THAT the actual amount due and payable to the Town for the payments -in -lieu • -15- # 2-6 GENERAI COMMI TEE AGENDA JITEIV MAY 181 010. ' . gy-law 5233-10 Page 2 of 3 of taxes shall be based on the assessment roll as returned and the rates as prescribed in Schedule "A" to this By-law for the taxation year 2010, the revenue from which is consideredas non -tax revenue for the. Town in its budgets; 4.. THAT with respect to the railway right-cf-way taxes, the actual amount due and payable to the Town in accordance with Ontario Regulation 387/98, as' amended, shall be based on the assessment roll as returned and the rates as ' prescribed in Schedule "A" to this By-lawforthe taxation year2010, the revenue from which is considered as tax revenue for the Town in its budgets; ' 5. THAT with respect to the utility transmission line taxes, the actual amount due and payable to the Town in accordance with Ontario Regulation 387/98, as amended, shall be based on the assessment roll as returned and the rates as prescribed in Schedule "A" to this By-law for the taxation year 2010, the revenue from whichis considered as tax revenue for the Town in it's budgets; 6. THAT all rates and taxes levied underthe authority of this By-law shall, pursuant to section 342 of the Munlcipa/Act, 2001, be due and payable in two instalments on Monday, July 26, 2010 and Friday, September 24, 2010. These due dates are subject to amendment by. the Director of Corporate & Financial Services - Treasurer or his designate, if.'required, to meet the notice period set out in section 343 of the Municipal Act, 2001, and may be changed forall properties in any or all property tax classes, but not for individual tax accounts; 7. THAT all taxes payable to the Town under the Pre -authorized Tax Payment Plans shall be due and payable on the last business day of each calendar month, starting in January, 2010, and continuing as required until and.including December 31, 2010, in the manner established for each of the said Plans;. 8. THAT the Director of Corporate & Financial Services - Treasurer or his designate shall add to the Collectors Roll all or any municipal charges in arrears for water and sewer billings, cutting weeds, properly standards infractions, or any other charges which'should be levied pursuant to any statute or by-law against the respective properties chargeable therewith, and that the same shall be collected in the same manner and at the same time as all other rates or levies; 9. THAT a late payment penalty charge at the rate of one and one quarter percent (1.25%) shall be levied on the non-payment of any instalment of the taxes or any portion thereof as at the first day of each calendar month following the Instalment date; 10. THAT if any taxes levied pursuant to this By-law remain unpaid on the first day of the month following the date a late payment penalty charge was added pursuant to section 9 of this By-law, interest at the rate of one and one quarter percent (1.25%) of the unpaid taxes as at the date of calculation shall be levied, and likewise again on the first day of each month thereafter for as long as there are taxes remaining unpaid; 11. THAT partial payments are to be applied to accounts in accordance with section 347 of the Municipal Act, 2001. Despite the provisions of subsection 347(3) of that Act, the Director of Corporate & Financial Services- Treasurer or his designate 'shall apply all payments received, including partial payments, to accounts in a consistent manner; -16- # 2-7 GENERA MAY lag AGENDA IIBy-law523340 IITEM1# 2.-8 Page 3 of 3 12. THAT the Director of Corporate & Financial Services - Treasurer or his designate is hereby authorized to mail or cause to be mailed the notices specifying the amount of taxes payable by a person liable for property taxes, addressed to them at their place of residence or place of business; 13. THAT Schedule "A" attached to this By-law shall be and form a part of this By- law; 14. THAT where there is a conflict between a provision(s) of this By-law and any other by-law of the Town of Aurora, the provision(s) of this By-law shall prevail to the extent of the conflict; 15. THAT in the event any part or provision of this By-law, including any part or provisions of a Schedule(s), is declared by a court of compotentjurisdiction to be .void, illegal or invalid, the offending .part or provision shall be considered as separate, severable and struck out from the remaining parts or provisions of this By-law, which parts or provisions shall remain valid, binding and of full force and effect; and ' 16. THAT the provisions of this By-law shall come into force and take effect upon third reading of this By=law. READ A FIRST AND SECOND TIME THIS 25°" DAY OF MAY, 2010. READ A THIRD TIME AND FINALLY PASSED THIS 26 ' DAY_ OF MAY, 2010. ,approvedosW?orM �y Semlus '. PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK -11- GENERAL COMMITTEE AGENDA MAY 18, 4010 II ITEM,# 2-9 11 Schedule tG By -Law 5 33-10 TOWN OF AURORA• 2010 Properly Tax Rates and Rates for PaymonWri-Lion of Taxes May 25, 2010 . TA%ABLE PROPERTTCIASBES nne4 rnm nnnnmm Rasldan4allFam, Taxable Full Rate_ AT 0.00355518 Muld-RoeidenOmTwolo Full Rate MTT O.Oa3596i8 ' Commemlel Tenable Full Me OT 0.004230SI ComnmmlalTaxable Flcooss land Bata CU 0.00286130 CommerclalTonabloVocant Land Rate C% 0.00298136 011ea9ulldings Taxably Full Rate DT' 0.00423051 Omc, 0:Odium Taxobla 12, b Lana Ra£o DU 0.002B5185 Shopping Centre Taxable Fug Rasa. 0T 0.00423051 Shopping ContraTanable Encase Land Ram SU 0.002g0135' ' Commemil New Conarucgon Taxable Fug Rule XT O.OD4230 51 Commercial New Conob4ction Texable'Fxcess Land Rat. XU 0.002g6151 Shopping Centre New Consbaogon Taxable Fug Rom ZT O.OD42WGJ Shap➢Ing Centro New Conybucgon Taxably Exaeaa Land Ram .w 0.00296136 ' IudusOfal Taxable Full Ram IT .. 0.00WNS . Induablal Taxable Fall Ram Share like a PIL IN .0.004858H Iad"nod Taxable Excesa Lead Ram .. IU 0.00316347 IndpsWalIrmtable Van" Land Note IX OAMISS47 indusWal Taxable•Famllanol Awaiting D6vwopment Rate y 0,000B9030 Industrial Taxable New Conatmotlon Taxable Full Ram : Jr 0.00901J688 Large Industrial Tnxaljla Full Rota' LT 0.00488856 , PlpelinesTaxsbla Fall Ram PT 0.00320478 ParmiandsTaxable Full Role FT 0.00 iom Managed Fermin Trumbla Full Rato TT .'00=9630 ' Rail" Rights ofWays (par acre) WT26132 UUlhyTranemLvelon Llnss(peracre otcywder3 .,iu J E ReeklenttallFarm PlLGenerol Ram' RG 0,0035B51B . Multi-redlden0al PlL Gmeral Not. MG 0.003585111 Cbmm9Mlal PIL Full Rate CF 0.0042305i Oommerclsl PIL General Ram CG 000423057 memlal PIL Full Rate Teem of Nm Prowoce CP 0.011425051 Railway FUghlsofWay(peracm) WG S. �' .262.32 ' Ex"pl c-lwla,mxesam wlwlatodbx mwgplyhxlthanas8n$358.52of he pp taote Medm ' F3mrtiple m0.vlaLbn: 5100,000 RT apsosune0tx 0.003511515-5358.62 ofAummpodlon fmrea due 18, 2qp O MITTEE AGENDA' ITEM # 2 - 1 2010 PROPERTY TAX RATES AND LEVIES - TOTAL ATTACHMENT 42 TO GENERAL COMMITTEE REPORT CFSIM12 ential Taxable: Pull RT + 0.00358518 0-00477021 0.00241000 0.01070539 i� Residential Taxable: Full MT OM358518 0.00477021 0.00241000 0.01070539 terclal Taxable: Full CT 9.00423051 0.00562885 0.01209313 D.02275249 terclal Taxable: Excess land CU _ -} 0.00296186 0.00304019 0.00902619 D.01592074 terclal Taxable: Vacant Land CX _ 0.00296136 0.0D394019 0.00002119 D.61592074 . Cn Buildings Taxable: Full DT 0.0042$051 0,00562885 0.01289313 0.02276249 Bulldings Taxable: Excess Land DU 0.00296136 0.00304010 0.00902619 0.01502074 �s ring Contra Taxable: Full ST 0.00423051 0.00502885 0.01289313 0.02275249 ring Centre Taxable: Vacant Land SU = 0.00296136 0.00394019 0,0W02519 0.01592074 9 iorciat New ConstructionTaxable: Full XT 0,00423051 0.00502885 0.01289313 0.02276249 ping Centre Now Construction Taxable: Full 2T O,OD423051 0.00562885 0.01289313 0,02275249 trial Taxable: Full IT - 0.00486688 0.00647550 0,01459012 0.02593256 trial Taxable: Full Shared as PIL IH 0.004$6688 0.00647560 0.01459012 0.02$03250 trial Taxable: Excess Land IU _' 5,� 0.00316347 O.DO420B11 0.00946358 0.01085616 trial Taxable: Vacant Land IX 0.00316347 0,00420911 0.00948358 0.0685616 trial Taxable: Farmland 1 11 _ x.' 0.00089630 0,00119255 0.00060250 0.00260135 trial Taxable: Full (Now Construction JT 0,00486688 0,00647556 0.00143D00 0.01277244 Industrial Taxable: Full LT 0.00488688 0.00647660 O.D1459012 0.02593256 nes Taxable: Full PT 0.00329478 0.00438382 0.01639230 A.02407090 Taxable: Full FT 0.00089630 0.00119265 0,00060250 0.00269135 ged Forests Taxable: Full TT 0.0008963D 0.00119255 0.00060260 0.00269136 a ay Right-af-Way Taxable: Full WT 4!$ 262.32 It 349.01 $ 822.69 1,434,02 ay Right-ef-Way - TO Educ to Town WT Transt0latrib Taxable; FullShared as PIL UH e a $ 357.87 $ 476.15 $ 1,268.66 2,042.68 TransiOlsrib -Trf Educ to Town UH 3 Levied by Ouganixation PIL General Rate terclal PIL Full Rate terclal PIL General Rate unclad PIL Tenant of the Province nercial PIL General Rate - Excess Land Air Rlghto Way PIL General Rate for Non -shared Education To Town Pit. raised by Organization RG OD0358518 0,00477021 0.00835530 MG �"�',£ r �� 0.00358518 0,00477021 - 0.00835539 t OF +e� -41 0.00423051 0.00502805 0.01209313 0.02275240 CG � �,? ' 0.00423051 0.00582885� O.00B85936 CP 1`'t 0.00423051 0.00562885 0.01289313 0.02276249 CW 0.00290136 0.00394019 0.00690155 WG itt'4c.-u.4 =.i $ 262.32 $ 349.01 611.33 Ma 14, 2010 7.1000 Halding Fa1d.6010Aeporls to Coend82010-reponslCorpdrste and F1nandal5arvlwojCFSl"12 Aeaeamonta2 -201D Final Tdx Rados and Ievies.atslSCnEDOLE A TO at -19- GENERAL COMMITTEE AGENDA 3-1 ITEM # MAY 18, 2010 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. CFS10-019 SUBJECT: 2010 Fees and Service Charges By-law FROM: Dan Elliott, Director of Corporate & Financial Services - Treasurer DATE: May 18, 2010 RECOMMENDATIONS . THAT the 2010 Fees and Service Charges for applications, permits, the sale of Town publications and to prescribe service charges for administrative matters as itemized on the attached schedules be approved: Schedule A - Administration Schedule B - Building and By-law Services Schedule C - Customer and Legislative Services Schedule D - Planning & Development and Committee of Adjustment Schedule E - Infrastructure & Environmental Services Schedule F -Corporate & Financial Services Schedule G - Parks& Recreation Services Schedule H - Legal Services; and THAT By-law 5244-10 in the form of the attached draft (attachment #1) be enacted at the May 25, 2010 Council meeting and the appropriate notice be given as prescribed in the Notice By-law. PURPOSE OF THE REPORT The purpose of this report is to update the Town's fees and charges by-laws to reflect changes necessary as a result of the implementation of the.Harmonized Sales Tax in Ontario. BACKGROUND Council last reviewed and revised the Town of Aurora Fees and Services Charges in February 2009. The by-law is structured so as to have fees related to a specific operating department listed on separate schedules, facilitating reviews and updates as required. It has been the Town's practice to review the attached schedules annually and to make revisions as required. In this review, most changes are to reflect increases resulting from the implementation of the Harmonized Sales Tax, COMMENTS The charges for the services on these schedules are user pay services demanded by that particular customer for. their sole benefit. Most of the fees are full cost recovery basis, -20- GENERAL COMMITTEE AGENDA ITEM # 3 - 2 MAY 18, 2010 May 18, 2010 - 2 - Report No. CFS10-019 rather than only partially recovering the Town's costs in the provision of the service. As announced in the 2009 Ontario Budget, the Goods and Services Tax (GST) and the Provincial Sales Tax (PST) will be replaced with a Harmonized Sales Tax (HST) for Ontario, effective July 1, 2010- The provincial portion of the HST will be eight percent and the federal portion will be five percent, for a combined HST rate of 13 percent. Our pricing schedules for the most part are noted as tax included, and therefore already reflect the 5% GST. This report is intended to adjust the pricing schedules to ensure that they will reflect the approved tax change to the 13% HST. Some minor adjustments were made to photocopy, fax and returned cheque fees to ensure they were all consistent for each Schedule as applicable. The explanation for the various increases, otherthan those required to reflect the changes in taxation are as follows: Schedule A -Administration The fee for the Town of Aurora Business Directory is being eliminated. The economic development benefits of the widespread distribution and use of the directory outweigh the very limited revenue generated through its sale. Schedule B - Building and By-law Services No additional changes have been made, save for departmental title. Schedule C - Customer and Legislative Services Freedom of Information application fees per application is prescribed by the Municipal Freedom of Information and Protection of Privacy Act. Lottery Licensing fees are regulated by the alcohol and Gaming Commission. Fees prescribed under other Town Licensing/Permit By-laws (i.e. Animal Control, Business Licensing and Temporary Road Closures) are not included in this By-law. Schedule D - Planning & Development and Committee of Adjustment No additional changes have been made. Schedule E - Infrastructure & Environmental Services No additional changes have been made. Schedule F - Corporate & Financial Services Changes to the fees were previously explained as part of CFS10-014 re water services administration items. No additional changes have been made. -21- GENERAL COMMITTEE AGENDA ITEM # 3 - 3 MAY 18, 2010 May 18, 2010 .3- Report No. CFS10-019 Schedule G - Parks & Recreational Services These fees were previously under a separate by-law from the others in this report, but have been consolidated into the main fees and services by-law of this report. No additional changes have been made. Schedule H - Legal Services No additional changes have been made. ALTERNATIVE TO THE RECOMMENDATIONS 1. Increase or decrease proposed fees and service charges other than as recommended 2. Leave fees as they are and absorb the impact of the additional taxes .FINANCIAL IMPLICATIONS The proposed 2010 fees and service charges have been adjusted to reflect the implementation of the HST effective July 1, 2010. The changes made to fees are revenue neutral to the Town in all material respects. In some cases fees were rounded up or down to become easier to transact such as a value of $9.09 with HST becoming $9.00 with HST. Some were moved slightly upward, some downward, but in no case were material changes made. ATTACHMENTS Attachment #1 — Draft By-law No. 5244-10 and schedules PRE -SUBMISSION REVIEW: Executive Leadership Team — Friday, May 7, 2010 Prepared by: Laura Sheardown, Cash Flow and Investment Supervisor/ Financial Analyst -Ext. #4136 lliott Nell Garbe Director of Corporate & Financial Chief Administrative Officer. Services - Treasurer -22- GENERA$ICOMMI7jjTEE AGENDA ITEM # 3-4 MAY i s, 10 THE CORPORATION OF THE TOWN OF AURORA By-law Number 5244-90 BF1NG A BY-LAW to establish a. schedule of fees and charges for services, activitiesand the use of property within the Town of Aurora. WHEREAS section 391 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended, authorizes a municipality to impose fees and charges on persons (a) for services or activities provided or done by or on behalf of it; (b) for costs payable by it for services or . activities provided or done by or on behalf of any other municipality or any local board; and (c) for the use of its property including property under its control; AND WHEREAS the Council of The Corporation of the Town of'Aurora previously enacted By-law 5101-09.F and By-law 4798-06.F, both ofwhich set out various fees and charges for services, activities and the use of property; AND WHEREAS the Provincial government has implemented new Harmonized Sales Tax legislation, effective July 1, 2010; AND WHEREAS By-laws 5101-09.F and 4798-06.F did notinclude the amount payable for Harmonized Sales Tax; AND WHEREAS the Town has conducted an annual corporate -wide review of its fees and charges and deems it necessary to_ increase the fees and charges for services, activities and the use of the Town's property; AND WHEREAS the Council of The Corporation, of the Town of Aurora deems it necessary and expedient to enact a by-law setting out the fees and charges .for services, activities and the use of the Town's property; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: THAT By-law 5101-09.F and By-law 4798-06.F be and are hereby repealed; 2. THAT the following Schedules (the "Schedules") attached hereto shall be deemed to form part of this By-law: Schedule A - Office of the Chief Administrative Officer Schedule B - Building & By-law Services Department Schedule C - Customer & Legislative Services Department Schedule D - Planning & Development Services Department and Committee of.Adjustment Schedule E - Infrastructure & Environmental Services Department . Schedule F - Corporate & Financial Services Department Schedule G - Parks & Recreation. Services Department , Schedule H - Legal Services Department 3. 'THAT payment for any fees, charges and any applicable discount or interest shall be accepted in the form of Canadian currency, debit, credit card, money -23- GENERA iclO. ON MAY 18, AGENDA ITI EMLf 3-5 By-law 5244-10 Page 2 of 2 order or cheque made. payable to The Corporation of the Town of Aurora at such time as the service is requested; and 4. THAT, unless otherwise stated in this By-law orthe Schedules, the provisions of this By-law shall come into force and effect on July 1, 2010. READ A FIRST AND SECOND TIME THIS 25m DAY OF MAY, 2010, READ A THIRD TIME. AND FINALLY PASSED THIS 25m DAY OF MAY, 2010. muLamSmn . PHYLLIS M. MORRIS, MAYOR y e, row _ S i JOHN D. LEACH, TOWN CLERK -24- 0 AGENDA IITEMii# 3 - 6 MAY 18, i BY-LAW 5244-10 SCHEDULE"A" Office Of the.Chief Administrative Officer Unit of Measure 2010 2009 Description of Service for (i.e. per hour, page, (Including (including Fee or Service Charge document, etc.) H.S.T.) G.S.T.) General Fees Photocopies (8 1/2 X 11 and 8 per page $ 0.60 $ 0.55 1/2X14 Photocopies 11x 17 er a e $ 1.20 $ 1.10 Fax Transmittal first page $ 6.50 $ 6.00 per additional page $ 2.15 $ 2.00 Maps & Larger Documents Per Map $ 28.25 ECONOMIC DEVELOPMENT Town of Aurora Business $ _ Is 20.00 Directory - 25 GENERAL COMMITTEE AGENDA. ITEM # 3. 7 MAY 18, 2I 10 . II - BY-LAW 5244-10 SCHEDULE"B" Building & By-law Services Department Description of Service for Fee or - Unit of Measure - 2010 Fees 2009 Fees Service Charge (i.e. per hour, page, (Including (Including document, etc.) H.S.T.) G.S.T.) Permitted Use Letter To respond in writing to enquires related to uses of specific properties with respect to permitted uses as set in the Town of each $ 47.00 $ 43.00 Aurora Zoning By-law 2213-79, as amended' Compliance Reports Review of departmental files and documents related to specific property - requests relating to zoning, permits, each _ $ 97.00 $ 90.00 occupancy and general property status. Admintstrative,Costs Additional costs associated with the administration fee Internal processing model homes applications with respect to outside agencies, .and engineering per unit $ 345.00 $ 320.00 review, and corporate policies and procedures - Subdivision Letter Includes information regarding status.of land under subdivision agreements and otherwise, i.e. securities, compliance, each $ 97.00 $ 90.00 assumption, Dedications, and covenants, etc. -26- GENERAL COMMITTEE AGENDA ITEM # 3-8 MAY 18, 2 DIO BY-LAW 5244-10 SCHEDULE"C Customer & Legislative Services Department Description of Service for Fee or Service Unit of Measure (i.e. per hour, page, 2010 (Including 2009 (including Charge document, etc.) HS.T.) GST) CERTIFIED PH TOCOPIFS- perpage $ 6.50 $ 6.00 FREEDOM OF INFORMATION (F-O.I.) REQUESTS Fees Related to search and per application- $ 5.00 $ 5.00 records preparation time are prescribed by legislated legislation ADMINISTER OATHS I TAKE AFFIDAVITS This fee is to commission documents for work that is not in connection with business of the Town (I.e. third party). Customer firty'five years of age or older single page $ 5.50 $ 5.00 Customer fifty five years of age or older compleImultiple page documents paged documents $ 11.00 $' 10.00 Customer under the age of fifty five years of single page $ 6.5D $ 6.00 age Customer under the age of fifty Me years Cornpleldmuhlple page documents. $. 13.D0 $ 12.00 COUNCIL MATERIALSIANNUAL SUBSCRIPTION PICK-UP COST Council (agenda on annually 1 87.00 $ 80.00 General Committee (agenda only) annually $ 41.00 It 38.00. Public Planning agenda only) annually $ 41.00 $ 38.00 Advisory Committees/Boards (agenda only) annually Per Cora nually Per . $ 41.00 $ 38.00 council (agenda & attachments) annually $ 350.00 $ 325.00 General Ccimmittee (agenda & annually $ 89.00 $ 82.00 attachments) Public Planning (agenda & attachments) annually $ 82.00 $ 76.00 Advisory Committees/Boards (agenda & annually per $ 82.00 $ 76.00, attachments) Cohtmlttee/Board Coonifi (minutes) - annually $ 82.00 It 76.0D General Committee (minutes) annually $ 41.00 $. 36.D0 Public Planning (minutes) annually - It 82.00 $ 76.00 Advisory Committees/Boards(minutes) annually per -_ Commhlee/Board $ 41.00 $ ,38.00 MAIL -OUT COST (Annual Subsciptlon) o receive by mall annual subscription for additional charge to any of the above listed materials will require subscription fee $ 234.00 $, 217.00 an additional charge to the subscription fee AudkilCD/DVD/ Tape - CounctgGeneral Committeo/Public Planning/Advisory. per CDA)VDAape $ 30.00 $ 27.00 Committees/Bozrds meeting Chculatlon of OMdal plan Amendments, Subdivision Applications and Zoning By-law annually $ 234.00 $ 217.00 Amendment Notices to noa-statutory parties VITAL STATISTICS INFORMATION Homo Birth Registration per birth $ 29.00 $ 27.00 Marriage Ucenoss per licence $ 145.00 $ 136.00 Budal Permits (GST Exempt) per permit $ 29.00 It 27.00 .27. GENERAL COMMIT MAY 183 2 10 r TEE AGENDA BY-LAW 6244-10 SCHEDULE"C" C4stomer & Legislative Services Department Description of Service for fee or Service Unit of Measure 2010 2009 Charge - (i.e. per hour, page, (Including (Including document etc.) K.S.T.i GST) LOTTERY LICENSING Bingo Events(GST Exempt)_ regulated by Province 3%ofprize 3%of prize of Ontario board board Raffled(GST Exempt) regulated by Province 3%of prize 3%of,pdze of Ontario board board BREAK OPEN TICKETS (NEVADA) (GST regulated.by Province 3%of prize 3% of pdze Exempt) of Ontario board board Media Bingo(GST Exempt) regulated by Province 3%of prize 3%ofpdze of Ontario board board Letters of Approval(GST Exempt) - TomapprovalofLotterySchemes' per application $ 27.00 $ 27.00 Licenoed by the Province of Ontario Administration Fee- Bingo Walling List' per application $ 29,00 $ 27.00 Administrative Fee. Eligibility Review per application $ 20.00. $ 27.00 Administration Fee - Raffles with a Prizeboard less than $300:00 $ 13.00 $ 12.00 LI uor License Clearance Letter $ -018.00 $ 109.00 NOTE: fees prescribe under other Town Llcensing(PennR By-laws (I.e. animal Control, Business Llcensing'and Temporary Road Closures) are not Included In this By-law ITEM # 3 - 9 11 -28- GENERAL MAY 18y 2 0 AGENDA ITEM 3 -10 BY-LAW 6244.10 SCHEDULED" Planning & Development Services Department and Committee of Adjustment Unit of Measure 2010 2009 ' Description of Service for Fee or (i.e. per hour, page, (Including (Including Service Charge document, etc.) H.S.T.) G.S.T.) 1:10,000 Land Use Plan Map 3.00 $ 12.00 Stre t Plan Map $ 3.50 $ 3.00 Official Plan Per OP $ 76.00 $ 70.00 Secondary Plans Per Seconds Plan - $. 16.50 $ 15.00 Official Plan Amendments- PerOPA $ 7.50 $ - 7.00 Zoning By -few 2213-78(1998 .Per By-law $ 78.00 $ 70.00 Consolidation Application Status Listing Per Cop $ 16.00 $ 15A0 Vacant Employment Land Inventory Per Copy $ 13.00 $ 12.00 Oak RidgeaMoralne Amendments to. Per Copy $ 33.00 $ 30.00 OP & Zoning , Address Chan a $ 339,00 $ 315.00 Street Name.Chan e 1 $ 665.00 1 $ 525.00 COMMITTEEOFAD USTMENTMATERIALS/ANNUALSUBSCRIPTION PICK-UP COST Committee of Adjustment (agenda annually. $ 41.00 $ 38.00 on Committee of Adjustment (agenda & annually. $ 81.00 $ 76.00 attachments Committee of Adjustment (minutes) - annually $ 41.00 $ 38.00 MAIL C%COST Annual Subsci tlon) To receive by mall annual subscription for any of the above additional charge to listed materials will require an subscription fee $ 232,OD: $ 215.00 additional charge to the subscription fee Circulation of Official plan Amendments, Subdivision Applications and Zoning By-law annually $ 232.00 $ 216.00 Amendment Notices to non -statutory parties .2;9- GENERAL COMMITTEE AGENDA MAY 18, 2P10 ITEM # 3 - 11 BY-LAW 6244-10 SCHEDULE"E" Infrastructure & Environmental Services Department Description of Service for Fee or Service Charge of Measure .e e. per (lper hour, page, document, etc.) 2010 llncluding HST) 2009 llncluding G.S.T.) Subdivision and Site Plan Engineering Fees - - percentage of servicing costs 4°h 4% Benchmarks perbenchmark $65.00 $60.00 Plot WIMSfSIMS Maps, Engineering. Drawings - drawings printed in-house per sheet of map $3.25 $3.00 Plot WIMSlSIMS Maps, Engineering Drawings - drawings sent out for reproducing per shoat of map - $17.25 or$3.25per sheet, whichever is greater $16.00 or$3.00 Per sheet, whichever is greater Microfiche Drawings persheet $2.25 $2.00 Topsoil Preservation Permit flat fee + $20 per he of. site area $323.00 Flat Fee + $26.901ha $300.00 Flat Fee +$25Iha Request for Information perrequest $50.00 $45.00 Request for Traffic Data: 7-Da Traffic Counts per location $44.00 $40.00. 8-Hour Tumin Movement Count Der intersection- $135.00 $125.00 Traffic Si nal Timingsper intersection $60.00 $55.00 Let G Ing revlow and Inspection perlot $220.00 $200.00 Work Performed for Residents, - Contractors and Developers Actual Labour +35% overhead + Material (Ind PST & GS - +Equip (MRA 135 Rates) + 10% MgmtFee & 30% Dislocation & inconvenience Fee Road Excavation Control Permit whichever is greater $115.00 or 10% $105.00 or 10% Hydrant Deposit Each $i 725.00 $ 1.600.00 Fire Flow Test - - Each $60.00 $ 62.50 Sewer Camera Rate - Lum sum actual cost actual cost Water Sampling - New Subdivisions Each $66.00 $55.00 + 10% Admin . Flat Rate Service Connections Fees 20mm Water Service Each $2,664.00 $2 475.37 25mm Water Service Each $3,035.00 $2.816.62 40mm Water Service - Each $3,690.00 $3425.62 50mm Water Service Each $4.100.00 $3,806,25 125mm Sanitary Service Each $4,925.00 54,567.50 150mm Storm Service Each $4.925.00 $4 567.50 Blue Boxes Each $9.00 Is 8.00 Blue Totes Each $130.00 $ 120.00 Green Bins Each Kitchen Catcher Each $6.00 Is 5.00 -30- MAY 181 4P10 E AGENDA IITEM11# 3 12 BY-LAW 5244-10 SCHEDULE'T' Corporate & Financial Services Department Description of Service for Fee or Unit of Measure 2010 2009 (i.e. per hour, page, (Including (Including Service Charge . document, etc.) H.S.T.) G.S.T.) Tax Bill Reprint - per year per document $ 11.00 $ 22.00 Final Water Meter Reading $ $ 70.00 Returned Che ues erthe ue $ 40.00 $ 37.00 Tax CertiOcate per property $ 50.00 $ 65.00 WaterNVastewater Certificate per property $ 35,00 $ 43.00 Tender Documents per set depending size per tender $40.00 to $37.00 to of document $339.00 $315.00 Water Bill Reprint - per billing edod per document $ 11.00 $ 22.00 Official Tax Recelpt Letter for Government per document $ 24.00 $ ' 22.00 Agencies Duplicate Receipt - per receipt $ 12.50 $ 11.50 Detailed Analysis of Tax Account -per tax per property $ 24.00 year Tax Roll Ownership Change per property $ 21.50 Water Account Ownership Change per property $ 37.75 -31- GENERAL COMM11 TEE AGENDA MAY 181010 . .. .. 13Y-LAW 5244-10 . SCHEPULE"G'r ' Parks & Recreation Services Department ITEMS S 2009 ITEM # 3.13 11 11 -32- GENERA COMMI TEE AGENDA MAY 183 1 010 S REMS 2010 2009 . . (Includes H... include. D.S.'6 a. BIRTHDAY PART-YPACKADE3 $05,00.3150.00 $15.00;•$160,00. . 9. SPE¢IAL WONTa. • ' (a). IndWWual ' $2.6Mpenon• ' a12.BM droop ..32.60/peraon.$12,Mpersan (b) F.51l sia.-B tlamlly-$2&0 m8y S18.60Ramlly-$26.00fbmlly Float ReglsbaaW Fees ' .$75,00, (c)- Resident - Commerdal $160.00 WA Nan-Resident-Commelclat .(d) RlbfeslVandon 'f350.00•E2,600.00 WA' (a) Art Shm.Sn y.Fees •S10.W .330.00 NIA MEMBERSHIPS; ,. ,.• - �. Q(934:Allme mhlps= to.Aumm residents only, non-residents are subject to a20%sureherds). ' FITNESS DIO MEM6ERSHIP 3Mo 6„mo Ayp 3me. Bmo. Iva' • StudentlSenior -�$118.00MO000(5312.00 $107.OW$180.001$289.00' (a) MAdull 3160.004261.00f3414.00 '.. $130,004232.001003.00 • SpousefFan111y $76.00128.00/$207.60 $70.0013W.00192.00 •' 1 Month 1 $30. 0 $36,00 FULLMEMBERSHIP 4 mo, 1 yr. 3mo, 9 mo 1 vc Studen93enlor ', S188.00/$312,60f$603.00' 5174,WW89.00"S.00 (b) - Adult $24a.00f3416.9M$678.0) $230.DN384.M2""' '-- SpousefFam6y $125.001$207.004339.00 3116,392,314.00 1MonlhT al ' .00 68.0 LEISUREPOOL MEMBERSHIP 3mo Omd I Yr.3mo.a me. 1vr.' (9) ChIkPYWOt. - $38,C)M 9. -.00 $36.007S52.UN$t1200 - SludenNSenlor f68.OQn02.00gt37.01 $62.901576.004127,00 - Adok $70:00/S117.00q 91.00 a72.00/018:00/5177.00 AQUAFIT MEMBERSHIP two. ' 6 mo 1 vr. 3 mo. A mo. - 1 yr, $122.0015171.Wf3282.00 3113.0041611,09426 .1.00 (d) - SludentMenlor - 'Adult $l64'.00=1:OOf$307.00 $143.004205.001$340.00' TRACH MEMBERSHIP. 3 onto, 9 me. 1 yr. 3 mo: emo. 4 vr. $64:0000.001$164.00 $60,001683.004143.00 (a)' - "SNdant/Ssnlor • Adult $86,0013109.004180.00 $80.00101.001$187.00 SQUASH MEMBERSHIP 5 mo . 9 mo Summer 8 Mo.9 mo, - summer 388.00/599;00f528.Q0. • YWM $63.00fS92.0Mf26.20' . (0 •' SBMenESenlon 200/$280,00/$79.W ,. $18 '. 8170.00/5288.0N$73.60 Adult $254,.001074.0111E10.00 $236.604348.00498.00 • SpouaefFamlly - $127.OMII/8&00f$53.00 ' $11&9M$474.0011149.00 ' ,CYCLEFIT MEMBERSHIP - NIA 1 MR. 8'mo, 1 yr Adult f39.0Q484,00fS107.00 ADO-0N OPTIONS -, 3 me 6_ .I1 vr. 3 Mg. ame. 1 yr ,$21.00n31.00464.00 ,(to, Pool Package' 00.0M29.00'$60,00 '• Aque8l Pagmge $21.00431,00464,00 $'19.00429.00660,00 - ,CydeB PeckaOa $42.0M ONI.M110.00 $39.00f$64.004107.00 CORPORATE MEM BERSHIPS. Por Compony Q)' Qmupda-10 2%Dlsooum 26%Dl9count 20%Discount 26%Dbeoum • am of It- @ YouthAObrSch001 Membership Fee (14.28 yn) '3 mo. 6 me. 1 W. 3 mo. a mo Y yr 506.00p110.00i$778.00 E80.00!$102.00.ro183,00 t1. DAILY USER FEES - (a)" lolbmmClaesea• Casual User Fee (Md. AqueOQ a7.0 Gess Of $66.86/10 'vlalb fe.aMClaaa or E51.50/10 vh8s (b) Track -Casual User Fee $2.151use w321.6Q/10 Atha 8260fus"r$20.00110 b (o) Leisure Pool • Casual User Fee' $2.75fuee or$21.60110 visits $2.50Alsse or $20,00110 As9s . 33 - GENERAL CAI MAY 18, DIO AGENDA 11 ITEM # 3 - 15 „ MEMS 2010 Includes H.S.T. 2 000 noludes O.S.T. (d) Squash- Daily Veer Fee(Pdme) ' 38.50Naaa5$7,00/10vhlb 38,00rusea352.00110vbits (0) Squash- Carry (bar Pan, (Noni+dme) $8.00/use or E35.ro vISib E4:60Araa a632,50110 vl3b (1) Squash - Deity UserF.(Pdma SummeO 'Sk26Nae"aS41.6b/10 OIsb $5.76kne or S38.60fl0 vlelb' (g) Squash'- Deily UseeFee (Non PAms 3ur16ner) $3.16+usa or$24.60/10 Wa1b '43.00Nso or$22.50/10 vlalb (h) Squash -Senor Rates 60%olf 0eted:fae ' gD%off hated fee (11 CyoI90t-Caauel User Fee $7. eaeor$69.60110 vlaRe 37.00Idaaa or$55.00/10 Ash Ix SQUASH (a) Legagans !Melnberc- Cost fees Induded, Nohmsmbers applicable omari foes apply E12.50-$21',00/paraonor' E10.6DIpaeon(3 or more) 312,60E21,00/parsonof E10.50;..(3 or more) ro) Clines $11mmeek 310.60Meek (a) House League E27.00-Mem08MI$27.00 plUa court fees -.Nor I.III berc E26.00-MerbenlE26.00 fin P courtfdes-Nonvnembare (d) Junbr Squash, PMmm $11.50Mreek• 116.60meek (a) EqulPmant RenbN . Racquela-$1.50(E4.00 deposit) Fro. Guards -$2.50(S3,00 d Re Us -$1 (E4.00 deposit). Eya GUarcoaftl aee .$2.50($3.00 13. SEASONAL.PACKAGES' (a)- Summer Splaakpass, E85,ORHamny 380.008maey (b) Sommer,.equesh Spedal - $108100- 608,00 (a) ' Friends At Play(ChdstmaS Program)- 310.0OmCur-1 ChIM 57,60mohur-renor more suJunour-3ormond dhlMren 310, our.-lchlld 'E7.60/hrldIdT rmore ouro 2 E5.DDm0ar-3ormore ch Idren 10.. PE ONALTRAININO PACKAGES _: Note II to ero or mem aro nonmember are sub eM to a'10 Aumha a (a) )naodUatory Season . 368.00 .353.50 (b) Packages $118.00. 6884:00 E118.00,3818.00 15. CO,MPLEXREfOAL-RATES (a) AFLC P001-P1Nate Rental $1f.00MA070,00/pool Plus var cos S1 .004ene/386,owpool pale. ' We Ord web (b) SARC'8 Lana Pool=PrWW Rental 81.0G4antl370,00/pool plus ue oxb' E10,Ogdane/Eso'001poel pos IIf uer COW (o) SARC Yeasting Pool.- Pmreb Rental 322,00mour plus Iileguard cosb 520.00mour plus lneguer m (d) SARC'Lelsyre PooVSlide-Pdveb Rental E3&OOmourrplu; Quar $33, outpplluus Ifeguar (e) SARC Teeehlrp Puol- Therapy Rentals 37.00p"lt of E66.00pp/10 I Wks No.hourreforThempl.1 $6.50ppMs8 or 361.60pp'10 vleks No cha a for Therelst (1) Pegl-School lnahuceonal Lessen 65,261perecn 34,75/percon (gy - Squash C6uds - E10.001counthour. $9.00/couNnour 19. PUSLICSKATINGPROORAMS (e) Adult ShIgny Hookry. - 35.60/peroOn ofE43.20M0 vlSlb 55.00/pareon or$40,00110 , Nalb ro) Pubha Skating (all) 32.251persGnmour S2.001persoamour (0) Sent=Skate' 32.251pernonmour E'2,O01peraonmour V• JOE RENTALS , (°) .AAOun lGSARC-loe Rental Prime -3193.00maur - E779.031hour -34- GENERAL MAY 18, 2 E AGENDA 3-16 N ITEMS200 Includes H8•t 2009 Inciudee G.S.T. ( b) ACC/AFLCAARC• ice Rental Prime - 'Si0L00f0oW $167.460pur - Minor HockaylSkadn0 Club 'ACC/AFLO/SARC-ke Rental Nao-Primo , (a). • Weebday(B:Op a.m. to4A0 p.m.) '$116.08'Mur $10973mar Mullane!YYount ACC/AFLC/SARG-lue Renal Ron-PMa ' -6A0 e.m.-'0:00 a.m. WedWey $129.001haur $176.60maur (d) - d00 a.m.•4:00 p.m. Summer lee $110.000bour $109.73mour -WeekendSummerl 12500mcur 3f15.6Nhour FACILITY RENTALS - COMMUNITY CENTRE -AudOodum-00M'm' $370.00 i342A0 COMMUNITY CENTRE -Mallorca- meefings $56.00mcur $50.00mour OOMMVNITY,CENTRE• Mein Fluor Rental- i41.00mar 130.0011wur YaU�RMUNITY [(b) CENTRE- Mein Fluor Rental• $63.Iigmg9r $49.0Mnour COMMUNITYCENTRE-Mam Fluor Evert $1�0�,001dymurrece' '" 5905.00/dcy/menace • Private or Non-Aurom CO MMUNITYCENTRE•Mal^Fbof Event $76U.00'deyleurMoe $M0,dWdy/sudaca NOrPmM m Amore LEISURE OOMPLEX•Affvty/CmNMMmg .. Nooma $36.0011-ar 331.ONporhour •Bab RU Room $10.25 purhour $16.,W rh r (h) 6MVIGTORIASTREET • Aurore 140 Squadron S061.001year $000.0year SENIORSCENTRE • Activlty RomeA $20.00mour $27.9pnowu . AcUNty Room $29AOmar $27.001hour RRown A6B $20A � M - $27.03hmur - MuW-Purpox RoonnWhalan• General $it0.00maur $100.Wmdur. • K16111wpole,RoomgOtcha-Wedtlln e' - 1WO.Wd $1000.0 a STRONACH AURO RECREATION UI COMPLEX ' • Meaft Room $20.0011acur $27.00lraur • Para Let S326.00/da $300.00/de (k) VICTORIA HALL .. . $20.00" .$27.001hour* (7 VICTORIA HALL - Social Function .$216:00 $200.00 (m) 62 VICTORIA STREET-MeaWpe $36.00moer' - $31:OMour 82VICTORIASTREET-Social Function $270.00 ";00 i^)' •Blue Mullane $1,515.00hmmh $1,600.00Imenm (a) TENNIS COURTS $7.60mar $9.63 p) BANOSHELL. $32$.00 $300.00 - Park Evantu arge Compamy/School Pknlc BEACH VOLLEYBALL COURTS (q) . . Aft $9.00Thf e]0mi TOWN HALL -Aurora Spoof Profit Grouq (r) Room Noland car •and Room S3SAIhwr, $32.00Ihour TOM HALL • Nom-Aumm Baead Groups ' (s) Lahanal Room _ - Hollend Room $40.0Nhour $37.OWbourr. TOWN HALL- COUNCIL CHAMBERS - Aurae.Based Graupa $66.00lhom $51.009mur (0, . Nonvluraa6aead Gioupa - $116.00Mmgr $105.001uhar - ProfeaelunaVCammerdal Baea Droops $220.00hour' $210.004ar . Coffee Sawk.' $27.00"r 26 people' $26.01uper 26 people (u) TOWN'HALL-SKYLIGHT GALLERY i $165.0013 ham . '$160A0/3 how, 4- 1 - 35 . GENERAL COMMI TEE AGENDA ITEM # 3 - 17 MAY 18, 10 k .REMB DID Ineludes H S,T. 2009 Includes O.S.T. ty) PUBLIC LIBRARY •. Mavi Room $34.00r or 3215.OD/day $31.00MO6ror$200.Pday - - Labovb Room $20.00mmmouror S105,0Wdoy $27.091hoaror$15WOay MWAHON PARK $m.00ryeer. $840.00/yasy. (14 -Aurora Lmvn 8 1ng CluTmn1. b $1625.00 $i,30B.OD COmmun Club D) PR&SHOP : $2,585.00tyear $2,100.OWyear N) THFATREAURORA - $2.UWyeOr $2001year 19. PLAYING FIELD USER FEES, (9) Adult Ball $15.50/por hour. - $14.23/por hour (b) Youth Ball $8.76/peihour $8.09/per hour (c) Youth SoCer $7.6Whour 5083mour' (d) Adult Soccer .. $9.00maur $8.381hour - (a) Youth Rugby $7X01per hour, $0.83f hour Adulf Rugby '$0.001W hour .. SS380hr _LfL (g) :Soccer/RuybyToumomeMSYouth 321"C"Ppi bumament 9n$7.50 Y Bch or hour $$Is, 1per mumamant ue $8.83 r Hch [hour (h) Soccsdftugtry Tournaments, AduO $215.001pertoumement $190.00Iper tournament Plus$0.00 per pitch per hour plus$8.38 per pitch For hour MTIFICIALTLIRFFIELD - Aurora Mood mnprontYouth $7.6Whour $8,6311heur AM $0.00.Touf 20.38hour 'm Saptembeor 30 Cagular eeasm) MTIFICIAL RFFIELD AuroraMse f ru mprotltyouff6clultgrouM 0) OU1—Apra 30 $220Whr 520.501hr - MTIFICIALTURFFIELD . (k) AN achooq and Aurora basad private P90PM $27.00/nr $25.00hr May 16 to September 30(regula omon) ARTIFICIAL TURF FIELD III dndAO used prhmW people SBO.00Mr 358.00/nr AAllschools MTIFICI TURF RELD (m) 'A8'm16NnoM based groups Adult b Youth $190.001hr $175.00Tr An timaofUn m +5- -36- GENERAL IIC , MI JTEE AGENDA MAY 18, 10 # 3-18 BY-LAW 5244-10 SCHEDULE"H" Legal Services Department Description of.Service for Fee or Unit of Measure 2610. 2009 (i:er per hour, page, (Including - (Including Service Charge document, etc.) - H.S.T.) G.S.T.) DOCUMENTS PREPARATION - Basic $ 450.00 $, 413.00 Complex $ 1,420.00 $ 1-,315,00 REGISTRATION FEE per document - $180.00 $ 166.00 General Legal Services - - per hour $ 85.00 $ 75.00 LawClerk General Legal Services_. Solictor perhour $ - - 170.00 n/a GENERAL COMMITTEE AGENDA ITEM # 4 -1 MAY 18, 2010 i- TOWN OF AURORA AURORA GENERAL COMMITTEE; REPORT No. CLS10-006 SUBJECT: Amendments to the Municipal Elections Act, Bill 212 FROM: John D. Leach, Director Customer & Legislative Services/Town Clerk DATE: May 18, 2010 RECOMMENDATION THAT Report CLS10-006 be received for information. PURPOSE OF THE REPORT To provide Council with information on recent amendments to the Municipal Elections Act, 1996. BACKGROUND On January 1, 2010, amendments to the Municipal Elections Act, 1996 (the "Elections Act'). contained in Bill 212 - Good GovernmentAct, 2009.came into effect. These amendments will apply to the 2010 municipal election and this Report summarizes the key amendments to the Elections Act. COMMENTS 1. Changes to Key Dates Voting day for regular elections is moved forward to the fourth Monday of October from the second Monday in November. As a result, the next municipal election will be held on October 26, 2010. Nominations must, be filed by 2:00 p.m. on the second Friday in September (September 10, 2010) and candidates wishing to withdraw their nomination must also do so by 2:00 p.m. on this date as well. Previously the deadline to withdraw a nomination was 5:00 p.m. on the Monday following nomination day. Attachment "1"to this report sets out a list of the key dates for the 2010 municipal election. 2: Limitations Regarding Donations The amendments provide that a contributor shall not make contributions exceeding a total of $5,000.00 to candidates for the same.office or local board. Contributors are stilt limited to a maximum donation of $750 per candidate but this amendment limits the aggregate amount that a contributor can make to one municipal Council or school board election. Contributors who exceed this limit may be liable to a penalty. -38- GENERAL COMMITTEE AGENDA ITEM # 4 - 2 MAY 18, 2010 May 18, 2010 -2- Report No. CSL10-006 3. Financial Statement Filing Prior to the Bill 212 amendments, subsection 80 (2) of the Elections Act gave a "grace period" of 91 days after the March 318t deadline for filing financial statements before any penalty would apply. The amendments remove the grace period. Pursuant to Section 77 of the Elections Act, financial statements are due on or before 2 p.m. on the last Friday in March following the election (March 25, 2011). If a candidate wishes to apply to the Ontario Court of Justice for an extension for filing, he or she must do so prior to the last date for filing. The penalties for failing to file the financial statement are the same as previously existed in the legislation. The candidate would forfeit any office to which. he or she has been elected and the office would be deemed vacant. In addition, the candidate would not be eligible to stand for election or appointment until after the next regular election had taken place. 4. Fundraising Expense Rules The amendments clarify that in order to claim fundraising functions as an expense, the fundraising must be the main purpose of the event, activity or promotional material and not be merely incidental. S. Electronic Version of Financial Statements Available to Public The amendments require the Clerkto make available all documents pertaining to financial statements or surpluses for public viewing on the Internet as soon as possible after the filing of the documents. Previously these documents were only available for review in the Office of the Municipal Clerk. 6. Maximum Campaign Expense Calculations Clerks must now provide candidates with an initial spending limit estimate when filing their nomination (based on the number of electors in the previous election) and candidates will receive a final spending limit afterthe close of nominations based on the number of eligible electors as of nomination day for the current election. Whichever of these two amounts is higher becomes the candidate's official spending limit. 7. Surplus All surplus funds must be turned over to the clerk to be held in trust until after any recount, compliance audit or controverted election decisions have. been made. Once these matters have been resolved or if none apply, the surplus funds.would then be retained by and become the property of the municipality. Surplus funds may not be carried forward for use by the candidate in a subsequent election as was the case in previous elections. -39- GENERAL COMMITTEE AGENDA ITEM # 4 - 3 MAY 18, 2010 May 18, 2010 - 3 - Report No. CSL10-006 8. Compliance Audit Committee In previous years, the appointment of a Compliance Audit Committee was optional and is now mandatory. To date Council has opted not to appoint such a committee. However, as a result of Bill 212 changes, Council must establish a committee on or before October 1 2010. The Committee shall consist of between three and seven members and cannot include any employeeor officers of the municipality, or any members of Council, or any candidate in the election for which the Committee is established. The term of office is the same as that of Council. Council at its meeting held on April 13, 2010 adopted the following resolution: THAT report CLS10-008 be received for information; and THAT Council endorse participating with other interested York Region municipalities in establishing a Joint Compliance Audit Committee; and THAT the Terms of Reference for the Joint Compliance Audit Committee be adopted; and THAT the Clerk or his designate be directed to work with other interested York Region municipalities to recruit applicants for a Joint Compliance Audit Committee. The Clerk will be reporting back to Council in due course on this matter Any elector who is entitled to vote in an election and believes that a candidate has contravened a provision of the Elections Act pertaining to election campaign finances, may apply in writing to the Clerk for a compliance audit of the candidate's election campaign finances. The application must be made within 90.days of the financial statement filing. date (prior to June 24, 2011). The Clerk then has 10 days to forward the written request to the Compliance Audit Committee. Within 30 days of receiving the appeal, the Committee must consider the application and decide whether it should be granted or rejected. The decision of the Committee may be appealed to the Ontario Court of Justice within 15 days of the decision. 9. Accessibility Accessibility has been enhanced in a number of areas. The amendments provide that the municipal clerk must ensure that each voting place is accessible to person with disabilities. Another amendment allows campaign expenses related to a candidate's disability to be excluded from the candidate's spending limit. After the election, the clerk is required to submit a report to Council aboutthe identification, removal and prevention of barriers that affect electors and candidates with disabilities. i i2 GENERAL COMMITTEE AGENDA ITEM # 4 - 4 MAY 18, 2010 May 18, 2010 -4- Report No. CSL10-006 10.Voters' List The amendments to the Elections Act require the Registrar General and the Municipal Property Assessment Corporation (MPAC) to enter into an agreement governing the collection, use protection and disclosure of personal information in accordance with the Freedom of Information and Protection of Privacy Act. This agreement will allow MPAC to have access to birth, death and name change information for inclusion in the production of the preliminary list. Currently, MPAC does not have direct access to this information. In addition, the clerk will be permitted to utilize any information in the municipality's custody or control to revise and update the voters' list. 11. Penalties Penalties for contravening the Elections Act have been increased. An individual who contravenes the contribution .rules may face a fine of up to $25,000 ($50,000 for corporations and trade unions) and/or up to six months in prison if the offence was committed knowingly. Candidates who are convicted of contravening certain provisions of the Elections Act also forfeit any office to which they were elected, and are ineligible to run until after the next regular election has taken place. FINANCIAL IMPLICATIONS Staff will continue to monitor the impact of the amendments and will keep Council apprised as to the full extent of the impact on the election budget. CONCLUSIONS This Report summarizes the recent amendments to the Elections Act. ATTACHMENTS Attachment #1 — Municipal Election 2010 — Key Dates PRE -SUBMISSION .REVIEW Executive Leadership Team, May 5, 2010 V, Shannon Boychuk, Manager ofAdministration - Ext. 4222 ✓j John Leach, Director of Customerrysllae rvi s, Ext. 4771 /J 3ch Neil Garbe Customer & Legislative Chief Administrative Officer ►wn Clerk -41- GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 4 - 5 Key Dates Election Day: Monday, October 25, 2010 Attachment #1 Januaty 4, 2010 to September 10, 2010 Candidate Nomination Period Janua 4, 2010 to December 31, 2010 Campaign Period September 1, 2010 Voters' List Available for Public Viewing at the Aurora Town Hall and Aurora Public Libra September 7, 2010 to October 25, 2010 Revisions to the Voters' List September 10, 2010 9:00 a,m. — 2:00 .m. Nomination Da September 10, 2010 9:00 a.m. — 2:00 .m. Last Day to Withdraw Nomination September 10, 2010 to October 25, 2010 Proxy Voter Certificates may be submitted - Designated times Advanced Voting at the Aurora Seniors' Centre October 25, 2010 Voting Hours: 10:00 a.m. to 8:00 p.m. Election Day October 27, 2010 Official Results Posted -42- GENERAL COMMITTEE AGENDA ITEM # MAY 18, 2010 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT NO.CLS10-014 SUBJECT: Pending List FROM: John D. Leach, Director of Customer& Legislative Services/Town Clerk DATE: May 18, 2010 RECOMMENDATION THAT report CLS10-014 be received for information. -PURPOSE OF THE REPORT To keep Council apprised of any pending issues originating from General Committee and Council meetings. BACKGROUND Attached is a list of motions and directions from Council. The list supersedes the April 20, 2010 list and is intended for information purposes. The text in bold represents changes in status since the last distribution. COMMENTS All outstanding matters originating from or referred to an advisory committee are identified in a separate pending list. The advisory committee pending lists will be circulated with the respective advisory committee agenda for consideration. ALTERNATIVE(S) TO THE RECOMMENDATIONS None -43- GENERAL COMMITTEE AGENDA ITEM # 5 - 2 MAY 187 2010 May 18, 2010 - 2 - Report No. CLS10-014 FINANCIAL IMPLICATIONS None CONCLUSIONS That CLS10-014 be received for information. ATTACHMENTS Attachment #1 —Pending List PRE -SUBMISSION REVIEW Executive Leadership Team — May 5, 2010 Prepared by: Cindy,lanzen, Manager of Legislative Services/Deputy Clerk, ext. 4217 Ich Neil Garbe ' Customer & Legislative Chief Administrative Officer iwn Clerk -44- GENERAL COMMITTEE AGENDA :MAY 183 2010 ITEM # 5-3 @ @ a c@ac yam, co w@ 'ii__ g a. 1=0 _ CD 4�Qo E m .N acc�S? c 0 0'aCm �¢mc)Ev.,, cur R 3 c 'v yn o n >•N y o > @ `o v [am'i`ai= F. d aai 3 •• o '� 3 m .c F W .,•I m 4 :g m -wg j- E E $ � o `o 0 h `o ;c n s� , nF -f m Z„ - 3 "h l� � U e O O/ u m Q O Y@ a E o z m a@ c o z o@ a y 0`UZ� v ai�E o•o— o .a a) rn s `o I 7.. z 0) m m a <C Z o m' m a ti �o ro�°, coo @.off o.m mm as to o c 7" o �>zy W P E Oa O'O ;s 40 O N 0 2 0 'C E Q O ..'C.. 'rL C 0,O +@- �'oc'oc'ro� •�•�o vo •�• c' �°c'k90 c �� 0 ° n E m Sao >@ ° E I S° E CU:5i0:2 0L) 000oQU N r.. .._ I� N... V �" a0 �_ ... .. 00 o _ - N O 0 b a0 W D) C) W ,: C N N N N U d N M Lc) (D V > > > > z z z� z z!45_ GENERAL COMMITTEE AGENDA MAY 187 2010 ITEM # 5 - a tom m y U m acids G @ T @ O@ uL0. @. n UG G O �6NO ro w N"� Q 01 0 0 l6 = C w T O T N c I- Q o I-.qr' a• O U c@ c 3m� w Eorny� > lei. m N ._ � 2 > o � � � ° 0E.,°0 'D cd) �� CC @nit mx gyma£i (J @ @ C N :o E O '° T I=L 'C .a '4) E O .°. T a 4 �.. E O O O@@ ..OJ N 'C O 0 0, u ;C-N �L QNNC@'C@EO_w �'W'0C@d SL ZJ%�91 �@ ZLa@ �Ol @o_ O� I- _ Q romo@O m Q Q S�@i@O2M @ UF- _ y e` y, ro � cmi ro.; LzW mfr�� Mnxg = SiVIN ' s :; . 3 L o O � "�wa romp ro p a O m 0 LL " �� O ma = @ y r., a ro4� g I `0 U .c ami 3 a 460 °) rnQ. - � c ma c ° o 9.s = unoE C N ah. a e @_... Zia. FAQ E5a �E @ fn N @ N.O , I'mm Cs o 9 P N 1 @ o °%oErn¢ EcC�Tp �Eu cam° o 0. 5 a L n @ o m a �a3w� n. .. ' 0 q �,. 04 `r v co <* a 5 m ro _ z-4 � GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 5 - 5 r "o — (qt O)U � ro U N r6 �� .3� y m�u °a m 'C U @ P tj C •V •> O N -Mil rroi9 5- '� @ @o Umco CL mo F o F E N@ @.Q F C7 @.off mv� 2 a Uo� gq m� i W ci4.Wts C n. U� U(7 UU� m w LUm c . �4 1, b _ 41 - K , c �,N �� Oco E.E OU 'O CDN1 a) o :UDC - O a O. r @ -O N O' T N c O W -- '6 P3r �- Q i`,1 �I ) v N L w O O -E-5�0 ..I Nero .0 :-:: o. ; 'o co .--@-ov- N U (0 O fl. O c c0 = V N c) U@ @— N QEO O @ aca �, O —'C -C�Q C C J G @ U tll W @ C — _ 46 O a O o i7 .r'c@+ ` '� U C 3 U O w — O a O D J — C E C J 4 w- O N �O bl -- a @ FC O N bl �. @ (DE �ocso O OF C.O = co�om...mma 'r;�mc...vm>.wO�LQroroo-.c:. ID N o N c P wf7 c d@ P 14cn} N, UZ U.� UZ Q L 2.,'S N CLY O.V U QO ca N5 ' r O N N 04 .� 'E f�> I, ' �> tL:�:..:. W. ,,: c .,- GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 5 - 6 -48- GENERAL COMMITTEE AGENDA MAY lm210 ■T§m ■ 777 k§\\ cta })) r2o �Ea GmCe0;. . co co . \ . . & to) E \ .. \/o 2§] . \Fzi \ ` .. . m §«> ( )f#)© ƒ§#ƒ) )§� )\2))//\ (D0\\j\\} §\\\k\k® § \c M0§ a) jk=�m$/JQ {'a<U) f \ / - /�ƒ\\0 #wm-E ± } E w /}/{§f!#%= .......... .... . cq \ @ Ix GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 5 - 8 N OQ Y 3 U)0 d.n ac) o ° ' rn E d o m. p o a Ec t- o 3wa p r p •ci ° v op�v_'g U •� E c'u o O w ... � o d w 0 v Op 0 cLi� 0 @ m U 0 cE.0 of ° :1 ao U aa) �- Lunw aoa0 U)UR � O Lo N Pi mo > LL t@-1 2 C 4)) 0 U O u cei >2tq O rnZ E 005 c m U a)w o U -d)U)U!i li iOC p Omn d 'O V) U a °- -d p a) @ L3�o!FaiN Ev c@a) cU@ Canro o V N WO N°) -° N Q. E v � N> .6 7 7 M M2 rc 'acN_OO @N�° v) c a) (a . v1 @ Qw' N ° �N@l4 N A@ p c v O sj • t C c • ca E-o oo.�� co cc - �3 ' QE,o v op a v@ �EEm a' o mN N'6ro a ivm c� n '�vE o y m tm c ot:f r v c wv'o v r °> QUvOQc•�=Qd w r d a w t Na`m E SvS- SavvEcoEcirn 'EO Na�a�ob �ma) o O @ cC v c o m m a. oN O U a c d F m W LL 0 — o $ E (D.0) ca ° Z 4 c 9 a CA w U a . a O cj*- E 9 o oia E a Z rn @c 0)p J S U a1 c O M @ N• CA 1 O O i N N N N d. c0 W (O d) )o O > v O > v O > v O > v GENERAL COMMITTEE AGENDA ITEM # 5 - 9 IMAY i 1892010 oSY. o=.=� m m N din -Z E<= 129 G o .E m — 0 E N' O M CON F 0 E m9Nw F OE �'O �. ?+US uj m .02 E m U N O d p1 !] 'S ram- E vw C wE vip�'�m - o� �'� wo N O a) a) A m m N i1 n � C .o U F o o 0� o° �� N L+ Q Q G �0 ' c O a 0 C O o' O N w v m mro soo�� Eam mui a�.m Ec-=ooca oiaNim wo tt W ti QN `N O c.o'N �G -N "G �m Om 3 'Q > o N w fl :p N N U m >+ N w O U O �F N m N C V C ..N. f9 O "m0 C N G >� qj N E!2 V uJ- 4� N '^ mil' N N N.U�' Olb w N' a p' .�..m N w o2cN o W� tea) >> p o o2a m '> o rn ro vQ�o > o N F n q y N FF Q a v ovm mom =o FU °>.m `�v 0.m rnro Eoa�iooaoi n.oaNF-v, ONo- IL o-o �Z$a xNo F.�..N GENERAL COMMITTEE AGENDA WAY 18, 2010 ITEM # 5 - 10 U rp 0 v o o 0lu 0 p and F dN ELU O� C.iN 0- w c d A 00 p, N U0.0'Q CD WN H r. o m O o U U y_ C C 4, p` p ID j L' A p.w m a) 1'] C Y a) 'O Vl ` O O a) N p O 5- c p C 0 N O .O 12 E m o' m- c. CN N b d w 8 a-C, E .� � ..- 0 2 0 :m= ' sue O-'� -o�'a 0« 0 co 0Q.o, ��N 0 O W C w E N �%. E n N C V m O Q' CQ-0 MQ-E .c �'m m O.c c4 mo So � a) �'o-�c 3 �i' o m o 0 0@caac � m d-a '-coc a rn +gyp t U o ar IcaV nc � U . aucaE) c EN C cCO .O a) mdof L0) a)a)c 4) m = a) oc 1 afr 9C• QC7.. d 0 U a) N O. 0 O m a OC i.Us N 0) N= o,N cd) 0. O a, E N 0 CL N M O G Ew p V- fa a O R a O " N EO O O om O � a)O -@ aa¢ cc pcp E" i E E 2 O O E =o zo noia d( -ti •rnm wm �M� m4 �. = � �1^? �my0»O m.�Op m C U o u, a° v O OCN O K. c O O c0 L o O Q O p 0) CL m Q N O v G �' C N o L°n om 0 C. N ar Q . V Q > N O 4p oa Q) N .Y U5�F 3 p N E o ° � p` Q rn to N.. .. N ... M: .. .. _ ... .. ..... .. . . ... .. ..... . � N M OI O O O O O N N N V "r Lo O m U O GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 5 - 11 O 4 U 3a y w o c o N W da) c- g' EC oQ Q OO ro oO Nov L a) ac c.a) @- 00) y a@c n E E -0.Q@ �o O 2S.`pgC a°om y co o a d c wu) m OEp O , tp a)0) oa)I- 0)@'c a). a)oCL O@@a 3c;C a�aNE iC �Yoo tN@E @w. rJc" rn•mm. o..+ C .ac - L w F c E@Zio aa��•60a(D �w d dc.$O V O E2 o O E o c @ E, .9 p r Q m� 12•0 0 3 •� d E N a) a E 2 @ �6 0 0. E m 0 iu .0 y N d p 'r N m o .� M o c@ m y@ '3 0 b n o. 3 n v. f'' o 0�•�5 Damao wao 3aci», m Co om o m a 0 E U 'cp acy= 1) ms ro @ 3 map m m U b odic U d:d c, IT c o m @ M0~£ ~o tea co C Q.EE..ru'�'2H p N •� w EE N . U O @ C 2' ri r"- .- 2 a C C`.@ .p F- Q .- @ = S C 2 CD A d e 1R Q1 O c a i 0 0 0 0.00 v U m J r e- U7 n V O O O N O Y O Q U GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 5 - 12 i c � ooE m ro `oy c �o B'm m no ro U 3 o m v o o > N Cp r V ` N C m OC. ' U m O 'rCc V C w O w+" m " O O' w y U tQ O o$ ro N N'O. a m o m °rra-. c a) .Z N N .� L4 +R E N m p w E N m of O �'Qj O N m UJco O m m U�tq O O ray .L •' t m C ° V O to U -6 N a) w B w a m� m N N - n E 3 3 ° y L c N C m N O to m O wc m C N U ,.. '°" N '��' O m 0 n `o y, m c a U m U'a,U H rn SR m o v e) NNN -0 NC Co _n.... NOa m 0� 's0 oa5 wO� Ca amo.o In ace to 4s O a) G _ m N N O' al a E�°F-� .mG �-0 3 yaa)� �. �v,�o N� a o c m E o v `m Z ro a c m QU r-w qm aCi �ttl � mpm m � mro c Em E -6 ° 3"`L c 2 mo x3roN—jc aCs U .-ot' O m .%Rw, CVNo °- O m O O O N N OQ O Om U ytC ya p"cl ooOmo4'5275 d o 0"0 4 �a�s4 0) m3.mec F'o IT-€.��<''D F5 8Eal�—t�v £ 4 O C N 4 O m pa LL u.t o m C o c m w C O o c M m U = 0 U o o U M vU aa) �� in a�i.n,� o-w �50 oa) .c,� 2-' V'>Q ) }= . N, uW1 O . m i) mm 7. b I t cY� �L Q z d a E CV mcow Y-o a OV _�?_@ N N—Nr mo I m Of �n O(D 0 U�' ooy,R OUF co r,4) O N U D a �jL p M m Q L ° 400.: in LL_g O N `0W0 a`)o o� }UK'._%i m (7 o v� o-a ro r W ON � C60 raf°~owa0)U) M c' ... . o rn 0 0 N N N 004 Mr co (O a) U� U� UOf GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 5 - 13 ID m a gp Lo M O N am) 0-ra .8 N a m N m 0�QO O Soo p ea. r m 6Q a N p Uc n,U %, yNC O�N OOUO49 Q.,-¢i U N7 NcEO N'3 E?'CW co pM Via�l6s Q d V s 2n p o -s!E m> m ? N Z H! i' @ cn N E m m y E c m O W V E m y w q a W - . 4x. co 0 0) U @ J co U m' N @ ¢ z O C O P m l, N@ Z. c •c $- N O c N@ 3 .J @ p C s ° m _ 0, E = m E 0) E o m c: O �- N '- m a) Eo wU,,, m m �~ .mac a�iro °vc Na'v C 0 � C @. 6 9 O N o a�� c c 0 0 m (U U cps n = e E~ O .Nw m E 2 EL C� c .� m ro �� y E p@ m3 p EOFm0 3 m �NqU Ea �- Emn 0) ��U °UY m l " rnya m m m D G@ =p c� O o aii in. O? U p @ 0.0 zMR N ° c .O d O Q `' m N O) �� N wP.2 Ell U@aoomo oco .O w oa cc m c c {O„ mm - cEoca N .. m.N F�[-woE.mc �E`n F-E�1-'_dt TUc Smo Som2 afl.Ec c�@S��oZio0 O ��i Y2a0 F->.�t/]UU F-amU f-wO F-2a Hca U)hmR aO m m C mo am° o g c. ° . aaN ❑ tiay', - N N ,p m o .1 .Ym+ Ec c maw Q , a O O . 3 � >PIZ m M O :::q.V . �. or. "a to°a� U fn C 4c O O 6.'iN . o to .: W... it O (� :C N N N n m .0 O) co M N ua U) N N GENERAL COMMITTEE AGENDA MAY 18, 2010 N � M d w..0 O Ej a o- t W 2 U E Win ¢0M s0oom' -56- ITEM # 5 - 14 GENERAL COMMITTEE AGENDA 1832010 ITEM # 5 -15 ''MAY c U 3 c p Q O > 'ND O (D n N a N E u n o 4) `' c Z t o c o a)' o vim. N C7 o o a n T cac rn nN@mUi� � n C O 1.•— n � N'? c N R P) o'O aN c m Z0. a (7 O m (n W C! N N N N N N O Y If Y Y q N i 00 O N o N O N 4 N 0 N N a'f. 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O 0 p c 0 C p .O f" m Cc = m J p 0 O - c 0 m Uf Q=„ O .D N O .O 3 .. _ .a .`+ .0 ro t o _ fA a C O W } N U O� N '.�E 0` TJ (A >+9 U Q v •= Q. 0I o c E T 2_ltl N O C (0 2 _U T;s+'Q ,,m, O N s v-. Y C V m 12 v� imp U 'gyp ` N 'C Q 0 a -0 2 .�.. �II } N (U QN/ L o o 't7 0 'o o N y o li ,�' p«@ 2 (0 rUn U w` z U N ro a N n G o "- N .0 m N c N tl 'm0 0 � u�m O- mp"m 6 n. a�•.ow�rooEmac`iAo=o ' +�'•- ro 4 cc� •'% U .O m N O m o umiE U C a w hN V _. N �. . (wUa) U_ hS E� -� o..2 Q:am �Umboc co ro o� E O N co a ro CN co mU 1- U :F 9 V 0 h- .o U c o m U N U c O W 0 O a U c p E IL N L C c O p� O m p N O ro C62m LLU O N O co O CO O O N O N hcq U r U GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 5 - 17 m v v d o o ro o N N O O f) O N E. a a� rn o nir-Yi c C _a) O a) E' N Z Z NU U iE0 0LLU) CL 'O. N@ O C l9 Ctl 6 p L N O L_ a) m n m m °� Z.�y E m a°)i cY rs' mro m 2D Cl pNj O U Q .-S CO @. C Q "..' 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O N u O 6 a U O- C N O O LL -E E m C EO LL C U N LL N p j O N I ° 'C @ m `O O. of m ° a E E`2Q V C6 U E Ma LL a O o (U CO Nd OL LL J 0) O) O h O CV O 0) O 0) O O O N O N p N P) Cp jp 7+ CV U cliW U U U� U� LL� ITEM # 5 -18 GENERAL COMMITTEE AGENDA MAY 183 2010 a 3 @ ❑ e N. Lu C� C N " w a c c O m c @ � w U UJ ,3 .'� a8 � ci ° c uCL n c UtL tq Uli fq C° ° E m E m.c ° °o k a >' S EO n .y ._.. .� O w c" E @ aE -0 .�mJ @ y @ O Ul UO a .X O tm � E N Q O3 p m N 0 @ CN A. O ,ca ma c amoon p y Em ° a '@ @ m. fl. m0 ' 6>OwOW � > Kd@�m=@ C_ m0 N N mN4c 0 O0. O_ O E@ O NOLCL�'. tp �O 0.OoCw 'u NT @ COU NO > O O m m v I c z@ £ 0 N QO CLU) Fa2F-cir00U) .=:'Eaa Fw° �c a i m tl rn c ° c o m E tL o E 0.. o . 0 C7 c LN h N c p co Y 6 3 c �U rej 9.0 o o Q y o N t N in : LLLL U @ @ @ U a y N o cam v7 U rn 0 m o to q. 0 0 v 0 0 0 0 r r r N N N O O N U U -60- GENERAL COMMITTEE AGENDA MAY 1s210 |T§m ■ s'� §�� \}k _ . £§{ . . G£J a2#&a {" §tom to co � ) / 0. « A ■ g®2 ))w :on ID )�kfE R / § ,kw !a , # 7 k)s Zra. £ «2+ \/§ k0z 0 CL )7) lu�`� G#$ `-!/aB ; 21 Ze,,m� �\k �73 mG) . § #) §kk �)) \ GENERAL COMMITTEE AGENDA ;MAY 1892010 ITEM # 5 - 20 a cua ma)C> Y N 0 CL -0-0 Q N O c a C1 O C Q 0 O Ki Q1 N N N C n N .0 ? C =� O ro m N 2 C U O ° N° ro>L N a ° a N O ;° ao(n �� S�swm oc c� 0LL0) Sxsw o rS° 3 N w a EE- ��. o� a��a�a J Q) .fl C .0 ax °_ c) .�O 3 8,0, =tn 2 � m ern E 42 0) o o M a)4 C W •C _ a S E C (0 N o- O 0 Ol v- C C •Q� o 3.� w W° C > ro a m !n a .ti. N > a) m o m U o C C� 01 Ty (15 O a (° T J Ov S N �° �" U O O_ N G � C °• V1 ;y Le a co l0 C O N (� N O '6 .a) w Co_ N O O. .Li R Y 0 O N O l6 Z' W 10 O. +� 16 O 41 -6 0—UU;—w U � O m L 01 C O O A a w �� Na n�maomNp .� N� a M0. `�°m(:��Nr°��m>o Q.m d m 'U 'cam ((� o c�.� �' m o. o� ac �m c. 'm m�E 2' m �vcN o�E'o V°rnma c10 m H O o F- E s m F- rn� o c H a F a.� •� 1° H } J d MU) c N c as Y •O @ a� U E (p O o o ° a U c) � N o � o •� a CL M m N i o N O n � 0 O 6 O r O N O N 4) O M V r 00 O V 0) ma m00 � m- GENERAL COMMITTEE AGENDA 18, 2010 ITEM # s - 21 W P m G O a y .O oc o �> a�E o c c.o -o0 aci�o (D 'e .cam o 6.4mf mo > o P Nocm a) w-m t! c.e 3mcv3'�a@ mS:2S a°iro wm N N W O N O O N O N c c a w 3 aci u m c as(a(D u! N U N E N N U a3 V N a) .N P N (0 a) arn w= C 5ci)wNhU E l0 N (LmU) (0 N d arrv) tC71 N C 3 C N .N ti) a C. y 0 o a I— 'O O P a) N w w P C o na.m P «, a wr E S'EU ° �m o PaoEv o>; o��a o mo c U ammo O O (n Eu)(DN a) d " "- 'C o-� a ¢' oa' 3m �w >, a>,�o, Aaai rnwc rnomo H a o'L o (Dc o m `n yv E o ON w ZCU as .�. C D O. Ql] O P l7 c a) CO).y O c >_ l6 O O. a) 3a))�3a �4 O N C T a) a -P E0N L_O aE (% w N U7 a) a) ;= O a3 �. (a N a) c, C> `'.- '> N N O YO y O T N c a)=� a) a' y. aa) D O �" C « U (J a'� C U 0) t E E 3 q a Ol '> c o 0- C y E> N O .-- C .0 C .P O L O w C a) O'— N N Y .o. a O >'. m ;P r U°c w w m m m Eo amJ U E o mca E�N � a a: cAro F-.E O]_, c�a ao S 3'�O � =0=S o P ca )- := 3 3 F- � c a t ja) Vl I am NN C. C a) LL S` O �a O) a) a) O. 0 C EY. O O O `N Q) (D �(D ��Ua c� �w amp w wa°'i N U'c� ° O m. o E o m m U 6 m J(D U N I C ns F- a) > a -a �•- um cm ~gym U IEoo o�w N�oU a 'O oP a cmcn U' o E N (Jj (C1 C aD 'O ro�¢� U i E 020' o U.m -�E D0c1E cU) coQ�o a) 7E c .o .c°o a� oo ~ mod ocui Ld — Z c� V m C9 w a M N N N N O O N O � O O N N N N N O Iq N O _ > > N , U) a� co a� co � > as GENERAL COMMITTEE AGENDA MAY 185 2010 ITEM # 5 - 22 .. _ w cCmir 'C'6 m � IDy Cm _ t' .p O, N 4i U CD cli 07 r J� CC rn c .,op �c+ asu N l6 N 40 a) N �aaD aam aim c I _ a m w Uj N m� 3 0'0 = mO �l'r o O N y c ci O U d0.u,mOn(aD 0 o N 'NID a)a)EO No �v fl. av-Bm o o E,�ro m' ami�n mi' n� d m��-0 �m��b��a) 4m� - E Yw Ni m m c E��v n m �� m z m U m c EtA a; a m E_cm�U oz�s_�� --- wm roairi cE ac - E`�°vU' E�.`��mrooro d� U-cam, c ci (D a) 3�c c�a oUs._ m�m'aom,o� wmro��E,EE va c •N w m m N C a) U) .m $ "' [°)i N j d' C E o'mm U r° wpm �wm �c� pv m.�wrnm � .�c3 .Qm � m ,_� mammy ».� >c{=�4 -mom 4mYmn~¢¢uo @� �av� ia��Eaaai� o$ �� m' .o m om 0) a) n. U mm w N id ��m y - ' '+� C :C ara a) I m p �yayi i; O C; i Ilj xap Z rn ME . N (D C O f0 R]m Lo � N O Q N. 0 O _ O U I c) ,o N Q U a> ;N C7 EN' �co y in¢ I 6 0 �. m ao (Oj I� N Q) rn O fs CLLyG O * m C N N¢ _0 m h N O.0C7Qfi N:a. >. N (Dtz 0 i yyy � N O O U N 'C cli M I EL GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 5 - 23 C C 21 c w 6 C C y m dXU) U) aKdr°q . otma r�mx Y �.N .� �'N gv a, d o� C op m�ddm L'6 d 0 m y. .J t Cr' @ m C d m � 'O Ol 4 m d 3Gca£... ccU Q d 0 Cl L �' co 2 mo p d Ev £ y -'a O O d O U) O Z N ro m 5- Q p tdry O' W " r C N (�0 Y 6a)o +' O d O t C. p 3 d N w O.c o QI E t. L amrN ;-! O•O } o d'O V � di 'SC Od doa U L�r3-• p=m w O Nm O 0CN n L, W.- V� 1.-N0C ` 6 � d O/m >row o.o E 'E ro.o�w cmcQ o ci :�o.Q •*1- E5 ww cmmm 0 a c .:c . Ow• bp+C wdV W� -U.d •Cp LwU x - p I.-=4O W C 0 wU¢ Nd (If S tE poz IDU) 0.n F0N 0 N N U- ' - U > q a_. u! U � a LLd - o m C m E Cll O o '.0 and 7y v L `. c U O 0_ N w io Q m ro E a W w O c 0 E c p 0�0- OO' 0— p—m V cd CA d wOd LLl Z U m' W w , W m U/ 0 N. N O O m N M N O O C 0) O r O r- O O N N N In to r IL U) >krz GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 5 - 24 °'� . G aro N I tb c N c, m mac 'y O y Np) a)E .G G Ec o— C fn c- 0w0'00. G O IA,. U1't.tl O Q m ?cow- -a'GNG a p a .. Ncu '> m Q p .O,O 2 ca O�.. G 0. 0. O c m O o U N Na No= O E 'o +w - N . O NCO0.NmO cG 0 U ON �C'N a).To Ll Q Km a aZ�3 iorNIL �6 coco I 0 N (1D O c O O W OD W W W N N N N N C N C N C ci (D O p_N W dN D)Q tl) C N G N G N O N O ro � 1 (Ga (>i a)(Lom (Loin EL- o0) Wn — m GO N. c Y ..-. 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N nM G G I c N 0 O mm U O "� o W CDom°o oN ..1 n_ a0 co c r om�a 0—,m 0 om � 3q �. �o p' E 0)orM do vEamo �¢mo o�N� a0Jm (off w o .ruj� hio O E C 0 � w 3 0 co O O N > tiw� c O J IL O N n EN._ o�� rN m N Uoo No o Ca NIL. G• 0 Uo_m0 D_ -1 a �d Nco o� Y0 MZ . N m Tpm U rn Lo 0.. = a' aoNo U ��. Mm �roEao Q._ Q a. s''._ E c o y r d u �:a IK3ca Tm� o mNno N.O Q�Lm._.Ga Ec°nmEmc- aNiQm�m oho (li02 2iWcLm eV<maQ� amuo00n n N N N co N (� O to O h. O 0 h O N N N N ON N 0) co N (n oaf a� a� GENERAL COMMITTEE AGENDA MAY 189 2010 ITEM # 5 - 25 c m a) '6 O N 6 y mtu m d 0 00 3 NYC yEcm3 Or>� 46 :O a) m L C O 0NmOo� 3a0 m d' ;[s m a) C eo ro m (tl N— a) 0c)�lONO cmQ. ' Ep `N Ca�y CCs' 0°c c rom0< A0 Noc0pi rn c C m o ro aLu co m C wm m° m e am) '• N O m' 0 _U U c 9 ' O 0aU Ecc°iaoa G. N .a �E M '0 'O`O E O O z m 000 N a) C� .O m y O ro O a p 0 C O E C w O C N m a a Q m o° E N O N c C C 'O N M a 'E"-w�m aN>'-m o Q. o ro.. EN O 10 a0'ca Nz .n Q 0 c m E N �' M w oa.a 00 m m CGbm O'er U O d ro OD �v Oa0(d ama.0 W Q. o0) .(a m o. o c m m•cU ro 2—y ..'0 a) c o E•o- a N ' d' U C 22 (J ca L fO a aN C m a)-� m .O . V 7g m C °- — d N ro L6 0)N— E m 'C a E c � N O a) 0 m O C O a) Q' ro a a a) 'E . .O U Q. Op 4s U a ro m _° lD do roo =a�iEa�i'a>i;�c,' =a�i°'mm 20 `-w'ao c o _m M croiN( mc- yt o m . a000 0 0 o�ccQ�ro a O co E a E m� 6 Ca d) @ N �.N Eo 0Q .co aE< r o� aci 4=>cEEa) mcEE co �co orn 70a C�aa �Eco ao cry@Eo�m 0Q E> -wo orio �0 o 3-06 m C, U ti4 ff t7 o 3 y m o '� cq c& U0 m.z Eu— aE) ro� @_m` a� E �aWmn �J �mCi� o rnoLaoNLI Uii10 o d �'c to a) Etf amiQmmM r rNo--'S a- miio•000) (9 N r O O O 0 i 0 0 N GENERAL COMMITTEE AGENDA ITEM # 5 - 26 MAY G7 ciac(J@3EvSa33.i @ l0 as @ N ll.. u-. C' O ,*mP C)yT� rr r'�r li >'>' .Y _ N•p 'LO�% U @ C ys I-J N 0 N N m Q N 7 p p W N .fl .O C N N N Q O C E p L n• a L @ CU a) O O a •rC. N@ @ @ Q. O. Ol N M O C ID O N O �. N N= l0 0 p Q. @ . N o- O a @ c @O[nfl-C++ NC'C N N @ N M NN()U V-2t] Ed am+020@LL�@�j '6_ O N 01 _� C '�~O p N p N .O c M c- _ N E@= O> @ N 'C C p@ 01 7 U a) .Ui- M a N �'' N N N d .- j 6 m y C -I U t O c N c£ d N O U N 4) 3 Q] E a a Y" Q C O 0 -@p .GN d a @ VV N@ O' N- 'c L N N W_ 4) 1" O E pp C U C O O FL W 0 o Cn 0. CQ NU"CS @ U @ c@ p�j �. N a N O .0 O O L ¢'.._ _ '� N O0. @ E S U @.V w w-..Qa S"�:--+� Ea M (� ( -If-- a` T' w- �.ki... .Y..: R p_Ir. i 'f � U_ eyir4 ME 0 C r1rf �•� C O fiJ �LL} 7[ W :1 0 'C `any `j •C (n � N � _ m M a�i m aa, - m per. �aq, t n rq yy N U a) C a a) ' Nco A (p LL ucU 'O C a m a N y0 ; EH� N � �Oi rn 9 N C VJ @E�� m(L EEC PLAE _ Ol e 00 N@ L aa:C C m t5li. N N E �•p C 0 - CU Q..ICO U 0 a U 00 ) F FfAN Co 4' O U T mm� 0 E @ 6 N a l �'. - N = p y I .i y C o J OI •p J It y � 0.. 0 � O O O AIC .. 0 `� m. Q m 2 _. 55 N p 41 CDC O CAco P j c , ) ❑ a to GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 5 - 27 a N .V 0 y C O ) O O a ° p maQIL ro. O ❑a � m'aC c N E - N fl ,z a i �' 3 �w=rn E r= �I �€ y M ca w :n,z , - m y m R a a _ow =>z L a a =>z Lo❑ ❑tn anv� any „ m �.ra. Q.'C.. � C. a'`i O C N a tb a O'a C C U m Of ato n c OCO�C. a Ul. O O S Iq a7 a w P 4° cz a ro Z a �i c a Qya.o - dcf°a°`c'° �w4 r fib) 4c7 Ooaa iE. tl01 a a W b i y O p w b 'y Q bl N O y a N �" �cva'ro ro e miaow mb°,oi�9;$3L- � E w o y. m�> ro c N o 4 ° ro � o° d-c o aw aa� rot..v ac'mCb.o4a w a. '+:„L4wi0.duc.a�'y y a 4 N y ry b ti moa aaa >o 'ap r'C-: x' �.w 04�0 a a y 'a�allomad 3od.a.Q� ay°`fi°u my� ism': Nyy �o .cam wb) ma LL7�+yinA.ya+. awa-.o° F^ G'a Saw y ix It. N� ¢am'olo¢ L 4'=a aF>'a N� N I�. G IYa4ww M.3 N' > aco F i 0..� 4�.. F- .N N 4: O vZ.. J .E 3 vim+ 4 E ti ti U 'S7 E.tU No N C55 D a+ a = L b 0 W y� eo E —� O a O afia 0.0 3 m y O r aWd y N N a 1 .0 O' r c m a° O am L V a r R 4 W tp a o O c 0 a ox .V+ n "'in d Ir 2C �o a. N N '� N N A 9'rnd q o-=ab y& a ry E a. pp r'1 E(n fU) r ri f).�-FdS ia aIL �Oa. N O 2 m M M M 0 m .. Q uL a s N V' ..co co r a a a Z. GENERAL COMMITTEE AGENDA MAY 182 2010 ITEM # 5 - 28 C Y y In V V C 3 12-0 y N G W mu O op y N w w w W- C S1 r_ o O N V C 13 .� 0 O C V .o-. .i.a ® o.m oc o O 0 E 01 oa xSy �Er� EtqwN o- a o : 0> m CL E"�a� gmiO aLi � E 0 G:..O..'r N H E= E dw � ao o E o o . F N O to Q m W-to a -70- GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 5 - 29 oS m�roy aria. 'ocawio� '300,°S. �0w I co Q m� > d 10 Np 3a� N C O V TA D. pjO manic NmOo_r°'no a) U o C9 U p Xo gy m p `py}-. Nm m.oac Nma) o C o 'p N C p Fa c._ WS on. �(UJmom. � 30� �v�� '002,0'sU �402cm Y N c N N Q N o 0 O O 1 O O O O O > p p O O N N O N O N -pi N N N C U E N C O c aS W(n �s Cc o O O C A O 0 N N Q." N �O ;W IJI C a) Ol co O F N p N L 4= C U _p p) O. 01 N A al.r �p, p N p 'C O N C o m Q oa. >- `co ro m t°°4�M cEao 0E m r p y W C F O "00 01.C= U N b O N m y G � 3 a m °a m q °o. �o o a A Em I=- C) p N 1.5 o c m N o qa I � O Ol ;p O O N NAti. O .v Lo o }F d i ta O y U tL' U cl N 0 p o= o u o m o c o '?o�w w=moo rn.N roa�4.a j N a1 A Ci U E N �. r�ro ohm (6EDf N N O o p o O O O N O N o ry O N V > w N W � GENERAL COMMITTEE AGENDA MAY 189 2010 ITEM # 5 - 30 N N '7 N c pNj Q N w N N O to O.0 E y j ..., Q'S C CD C O Q C G i L N m C a p O N rom 0 3 ro (a—ESy pc LU O V b� G N N N N f/i N bl 7� "O fJ O ys N N O -O V O jp 0 E O C C J d E a. c C 0 O U O 0, N Ol-0 Iq O N N 0 Q N O_ f0 Qf N OD O p O O O O O) � N U a t-• O Tr — N c d LN c Q li N U N N w- C� N O .s. � O N C O D � O � U N N S] G � .O. E N � t N Q cu x� z` n y O a0 Q 4- o l6 c U NC r(D O � C' E HU 0 o� 0 0 N p V m> Wre GENERAL COMMITTEE AGENDA 18,2010 ITEM ■ 551 mAY !.j . k S§) (a§ m k rz\!//) \ » k\ § 0 ! & Gw,wl� I Jƒ § N ~ \ ~ ƒ < < ƒ &m / §§ .01. ; ƒ2 as 3* E {)\ k�kK � ))B, \k0 � . {¥ y A \{ \ P!> . . 0 \ \ ( } EP : §)27 / ETi} zf ]2A�) §)g §cli /\73 . GENERAL COMMITTEE AGENDA ITEM # 6-1 MAY 18, 2010 r TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. IES10-020 SUBJECT: Budget Increase for Town Hall Diesel Generator FROM: 11marSimanovskis, Director of Infrastructure & Environmental Services DATE: May 18, 2010 RECOMMENDATIONS THAT Council approve an increase in the budget from $90,000 to $220,000 (excluding taxes) to permit final tendering and award of the Town Hal! Generator Installation; and THAT the additional funds be sourced from the Public Works Infrastructure Reserve r'und. .PURPOSE OF THE REPORT To request increase of the budget for the Town Hall diesel generator priorto final tendering .of the project. BACKGROUND The project was initiated to address concerns with emergency preparedness and the ability to maintain critical Town . Hall functions during power interruptions or other abnormal events. Building HVAC and lighting, elevator, computer systems including internal and remote networking, internet access and telephone switch and systems were all identified as critical to maintaining core services in an emergency condition. A budget of $90,000 (excluding taxes) was approved by Council in 2007. Several configurations and sizing exercises have been undertaken to identify the requirements and possible methods of procurement and installation. As a result of the various options identified through these investigations staff retained the services of a design consultantto consolidate the elements of the project, finalize loads and prepare full specifications and tendering documents. This reportoutlines the required next steps in completing this project. With approval of the requested budget increase, staff proposes the immediate tendering which will also include all aspects of the project being supply of the generator, clearing and construction of a generator pad, and installation of the generator under one contract including all inspections, testing and certifications. COMMENTS The tender is now complete and ready for distribution. As part of the consulting assignment, the consultant was requested to provide a pre -tender estimate to ensure that the project was adequately funded prior to requesting tenders. -74- GENERAL COMMITTEE AGENDA ITEM # 6 - 2 MAY 189 2010 May 18, 2010 - 2 - Report No. IES10-020 The pre -construction estimate has now been revised to $220,000 excluding taxes. This pre -tender estimate is within line with the experience of the previous tender issued in 2009 where submitted costs ranged from $190,000 to $400,000. This cost estimate includes all aspects of the project including design and specification. ALTERNATIVE(S): TO THE RECOMMENDATIONS 1. Not proceed with provision for stand-by power at the Town Hall FINANCIAL IMPLICATIONS The current approved budget is $90,000 which was originally established in 2006 and approved in 2007. Through the design process and changing needs of Town Hall since the original concept, there is a need to adjust the budget prior to final tendering to more appropriately align with the emergency power capacity needs for Town Hall. An additional amount of $430,000 isrequired to provide the revised pre -tender budget request of $220,006. This funding will be provided through the_Public Works. Infrastructure Reserve Fund, which currently has a'balance of $534,000: CONCLUSIONS Staff has commissioned the review.and detailed design of a Town Hall generator, The pre- tender estimate provided by the consultant is $220*1000. It is requested. that Council approve an increase to the current budget to this amount prior to final tendering. Once tendering is complete, an award report will be submitted to Council to secure final approvals and proceed with theproject for the summer of 2010. ATTACHMENTS None PRE -SUBMISSION REVIEW Executive Leadership Team Meeting of May 5, 2010 . Prepared by: baron Karmazyn, Director of Infrastructure & Environmental Services Manager Facilities, Property & Fleet - Ext. 4323 Neil Garbe Chief Administrative Officer -75- GENERAL COMMITTEE AGENDA ITEM # 7.1 MAY 18, 2010 i- TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. IES10-021 SUBJECT: Award of Tender No. IES2010-24—Reconstruction of Town Hall and 22 Church Street Parking Lots FROM: IlmarSimanovskis, Director of Infrastructure & Environmental Services DATE: May 18, 2010 RECOMMENDATIONS THAT the Treasurer be directed to transfer the funds for the 22 Church Street parking lot reconstruction (project no. 72093) to the Town Hall parking lot .reconstruction (project no. 73035) as set out in Table "0" of Report No..IES10-21; THAT Tender No. IES2010-24 — Reconstruction of Town Hall and 22 Church Street Parking Lots be awarded to C. Valley Paving Ltd at the tendered price of$409,749.00, excluding taxes; and THAT Council authorize the Mayor and Clerk to execute the necessaryAgreements for the project. PURPOSE OF THE REPORT To receive Council's authorization to award Tender No. IES2010-24 - Reconstruction of Town Hall and 22 Church Street Parking Lots to C. Valley Paving Ltd. BACKGROUND The reconstruction of the Town Hall and 22 Church Street parking lots were included in the 2009 Leisure Services Capital Budget with design work'having been completed in 2009. COMMENTS 1.0 Project Description 1.1 Town Hall parking lot The reconstruction includes the removal and replacement of the existing asphalt pavement, concrete curbs; concrete sidewalks and improvements to the storm sewer system. -76- GENERAL COMMITTEE AGENDA ITEM # . 7-2 MAY 18, 2010 May 18, 2010 - 2 - Report No. IES10-021 1.2 Church Street parking lot The reconstruction includes the removal and replacement of the existing asphalt pavement, reconstruction of the stairway atthe back ofthe building, improvements to the surface drainage and the construction of seven new parking stalls. 2.0 Tender Opening A total of 19 companies purchased the tender documents and on April 13; 2010, the Tender Opening. Committee received 14 tenders. The following 14 tenders opened forthis project with prices include: Table A Company Name Total Bid Price (excluding Taxes) 1 C. Valley Paving Ltd $409,749.00 2 Lakeside Contracting $418,821.75 3 Concord Paving Inc $423,053.50 4 Ashland Paving Ltd $424,205.00 5 Vaughan Paving Ltd. $425,167.25 6 Peltar Paving $450,927.25 7 Mopal Construction Ltd $453,072.00 8 Al Asphalt Maintenance $466,704.59*7, 9 IL Duca Construction $468,067.00* 10 Serve Construction $469,042.55* 11 Tony Battista Paving Inc $469,864.63 12 Bond Paving $472,972.00 13 Melrose Paving Co. Ltd. $538,861.25* 14 Royalcrest Paving $574,640.20* * Corrected total — Mathematical Error(s) 3.0 Tender Review Verification of the tenders was undertaken by Town staff including the correction of mathematical errors as necessary. The unit prices tendered have been used to determine the correct Total Bid Price. -77- GENERAL COMMITTEE AGENDA ITEM # 7 - 3 MAY 189 2010 May 18, 2010 - 3 - Report No. IES10�021 4.0 Project Costs Project costs for the reconstruction of the Town Hall and 22 Church Street parking lots are estimated as follows, based on the C. Valley Paving Ltd. bid: Table B Town Hall Parkin Lot 22 Church St. Parking Lot Total Tender Price $236,244.00 $57,620.00 $293,864.00 Optional Extra Work $80,235.00 $35,650.00 $115;885,00 Taxes $5,570.03 $627.44 $6,197.47 Contract Totals $322,049.03 $93,897.44 $415,946.47 Geotechnical Inspection (Under Separate P.O.) $2,500.00 $500.00 $3,000.00 Total $324,649.03 $90;000.00 $418,946.47 Budget Totals $343,750.00 $82,500.00 $426;250.00 Estimated Variance $19,200.97 $7,500.00 $11,700.97 The Bidders were instructed to provide unit prices with all taxes excluded. The project is scheduled to commence on July 5, 2010. Payments for work performed will be made based on the unit prices (excluding all taxes) plus H.S.T. The total estimated value of unrecoverable tax to be paid by the Town for these contracts has been*included as taxes in the table above.. Within this tender, Infrastructure and Environmental Services staff has included Parts C and F — Optional Extra Work as provisional items that may be performed at the discretion of the Town. The values of the Optional Extra Work are shown in the table above_ Also included in the above table are estimates for the costs of material and compaction testing which has been tendered through a separate process but is recovered from the projects that the work is performed under. ALTERNATIVES) TO THE REPORT 1. Council may defer the project 2. Council may cancel the project -78- GENERAL COMMITTEE AGENDA ITEM # 7 - 4 MAY 187 2010 May 18 2010 - 4 - Report No. IES10-021 FINANCIAL IMPLICATIONS From Table B, the Town Hall parking lot portion is $19,200.97 under budget and the 22 Church Street portion is $7,500.00 over budget. Combined, the over-all project is $11,700.97 under budget. The Town Hall parking lot reconstruction (project no.73035) and the 22 Church Street parking lot reconstruction (project no. 72093) are both funded in whole from General (Levy) contributions. Staff recommend that the funds for the 22.Church Street parking lot reconstruction (project no. 72093) be transferred to the Town Hall parking lot reconstruction (project no. 73035) so that the entire project may be funded as a single project (as detailed in the Total column in Table B. CONCLUSIONS The tendering process is in compliance with the Town by-laws and purchasing procedures. A.total.of 19 companies purchased documents and 14 compliant tenders were received. The low tender is C. Valley Paving Ltd. at $409,749,00, excluding taxes. C. Valley Paving Ltd. has successfully performed similar work within the Town of Aurora including the reconstruction of Hawthorne Lane in 2008. Town staff have no concerns with C. Valley Paving Ltd's ability to perform the work described in. the contract. In consideration of the above, it is suggested that the tender submitted by C. Valley Paving Ltd. be accepted. ATTACHMENTS Appendix `A' — Key map illustrating the parking lots to be reconstructed PRE -SUBMISSION REVIEW Executive Leadership Team Meeting of May 5, 2010 Prepared by, Steve Wilson, Technical Assistant - Ext..4377 6�6z Imar rmanovskis Director, Infrastructure & Environmental Services Neil Garbe Chief Administrative Officer . 79 - GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 7 - 5 Appendix "A' Mo lew o z St. o Scanlon ;Iatt L A` ^> Ct. y16 �P� m Erwin qye. u U s .. w LLI Catherine Ave. a Jorc �m W y Ltl Centre St. b � U U WE LINGT N ST EET EAST L 0 o T er�t.(D osle St. South ,� t �, � 'Alder C P Est S Meta If St. € m Mary St. St. oe rove �c Mary q. � Harrt n Ave. PARKING LOTS TO BE RECONSTRUCTED KEY PLAN SHOWING PROPOSED PARKING LOT RECONSTRUCTION LOCATIONS INFRASTRUCTURE AND ENVIRONMENTAL WORKS DEPARTMENT IES2010-021 GENERAL COMMITTEE AGENDA ITEM # 8 - 1 MAY 185 2010 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. IES10-023 SUBJECT: Award of Contract for Consulting Services - Reconstruction of Spruce Street, Walton Drive, from Spruce Street to Batson Drive and Keystone Court - Results of Contract 1ES2010-30 FROM: 11marSimanovskis, Director of Infrastructure & Environmental Services DATE: May 18, 2010 RECOMMENDATIONS THAT the Contract for the provision -of consulting services for the design of Spruce Street; Walton Drive (from Spruce Street to Batson Drive), and Keystone Court be awarded to the Cole Engineering Group Ltd. for $69,509.00, excluding GST, and THAT the;Director of Infrastructure & Environmental Services be authorized to sign an Engineering Agreement. PURPOSE OF THE REPORT To receive Council's authorization to award .contract IES2010-30 — Design for reconstruction of Spruce Street, Walton Drive (from Spruce Street to Batson Drive) and Keystone Court to. Cole Engineering Group Ltd. BACKGROUND Spruce Street, Walton Drive (from Spruce Streetto Batson Drive) and Keystone Court (see location map attached as Appendix "A") are scheduled.for reconstruction in 2011 as part of the 10-Year Capital Plan. Funding for the design of the project was approved as part of the Town's 2010 Capital Budget. The design for the project is commencing at this time in order that the project can be tendered early in 2011, subject to Council's approval of the 2011 Capital Budget. The section of Spruce Street from Centre Street to Mark Street is located in the "Northeast Old Aurora Heritage Conservation District". This section of Spruce Street is currently constructed to two-lane village like cross-section serviced with municipal watermain, sanitary and storm sewers. The road width and sidewalks (on both sides of the road) are narrower than current standards. The curbs vary in shape and material. The existing roadway is deformed. and rutted and is in need of replacement. The existing sidewalks are in generally poor condition and need to be reconstructed. The watermain and sanitary sewer on Spruce Street between Catherine Avenue and Mark Street are in poor condition and require replacement. -81- GENERAL COMMITTEE AGENDA ITEM #$ 8-2 MAY 18, 2010 May 1$ 2010 - 2 - Report No. IES10-023 The design of this section of Spruce Street will be subject to a review by the Heritage Advisory Committee of Aurora. Cole Engineering Group Ltd. will attend the June 14, 2010 meeting of the Heritage Advisory Committee prior to initializing the design for this portion of Spruce Street The section of Spruce Street (from Mark Street to Batson Drive) and Walton Drive (from Spruce Street to Batson Drive) are currently constructed to two-lane urban cross -sections with curbs, storm sewer and concrete sidewalks on one side of the road. Keystone Court is currently constructed to two-lane urban cross-section with curbs, storm sewer and no sidewalk. The existing roadways are deformed and rutted and are in need of replacement. The existing sidewalk is in good condition in general but some sections may need to be reconstructed where required. The watermains are also aged and need to be replaced or relined. Sewers in this section of the project are in good condition.. The Proponents of the Request. for Proposal have been instructed to allow for the additional cost to design this project in two parts: • Part 1 -The portion of Spruce Street (from Centre Street to Mark Street) that is situated in the Northeast Old Aurora Heritage Conservation District; and • Part 2 - The portion of Spruce Street (from Mark Street to Batson Drive and Walton Drive (from Spruce Street to Batson Drive) and Keystone Court. In the event that delays are encountered in finalizing the design for the portion of Spruce Street that is situated in the Northeast Old Aurora Heritage Conservation District, the balance of the project will still -be ready to be tendered in 2011, subject to Council budget approval. A Request for Proposal (RFP No. IES2010-30) for the design of Spruce Street, Walton Drive (from Spruce Street to Batson Drive) and Keystone Court was issued on April 1, 2010 by the Town's Financial Services Department and closed on April 22, 2010. It is normal practice for the Director of Infrastructure and Environmental Services to award the contracts for design works of Capital reconstruction projects, however, as the cost for this particular assignment is over $50,000, the Town's Purchasing Policy requires that Council award the contract. -82- GENERAL COMMITTEE AGENDA ITEM # MAY 187 2010 May 18, 2010 .3. Report No. IES10-023 Nine consultants submitted proposals for this project. The firms and their respective fees were: Table A Company Name Total Bid Price (excluding Taxes) 1 Cole Engineering Group Ltd. $69,509.00 2 Trow Associates Ltd. $74,550.25 3 IBI Group $104,146.35 4 Valdor Engineering Inc. $117,140.00 5 DM Wills'Associated Ltd. $124,220.00 6 AE Associated Engineering $136,648.00 7 Morrison Hershfield $137,487.00 8 Aecom $180,012.00 9 SRM Associates $283,755.00 A review of the proposals was undertaken with each proposal evaluated on staff experience and qualifications (30%), approach, methodology, deliverables (45%) and cost (25%). The Cale. Engineering Group Ltd. proposal at $69,509 was the lowest cost and also scored.highest based on staff'sevaluation. The Cole Engineering Group Ltd. successfully completed the design for the reconstruction of Richardson Drive, Webster Road, Patrick Drive, Hutchinson Road and Lee Gate in 2008. ALTERNATIVE(S) TO THE REPORT 1. Council may defer the project. 2. Council may cancel the project. FINANCIAL IMPLICATIONS The amount of $137,000 was allocated in the 2010 budget for the design of this 2011 capital reconstruction project. The proposal submitted by the Cole Engineering Group Ltd. is $69,509 under budget. CONCLUSIONS The proposal submitted the Cole Engineering Group Ltd. is balanced, reasonable,. timely and within a budget that is commensurate with the scope of work provided. -83- GENERAL COMMITTEE AGENDA ITEM # 8 - 4 MAY 18, 2010 May 18, 2010 - 4 - Report No. IES10-023 ATTACHMENTS • Appendix 'A' - Key map showing proposed road reconstruction PRE -SUBMISSION REVIEW Executive Leadership Team Meeting of May 5, 2010. Prepared by. Steve Wilson, Technical Assistant - Ext. 4377 11 ar St minovskis Director, Infrastructure & Environmental Services NeY GGaarbe , Chief Administrative Officer -84- GENERAL COMMITTEE AGENDA MAY 18, 2010 ITEM # 8 - 5 Appendix "A" ST. JOHN'S S.R. m 1� Taro III Y Lf J qCi .(. O a U q oa d Twelva Oaks _ 1— ? r oq` mu Raiford St. L1 �o v ollin shoad Or �a Buchanan z N Moo o° O r O b Gloss Y _b b C ass 5q. U �otson N N N L Blvd. on o aC P N b$ O O` N Q3 o a n Keystone 2011 Ct• O F Mark St. b U 0 Ma le+ St. a `o a o L 3 Scanlon Irwin Ave. Ct. 4 rj� U Catherine Ave. 2015 a .m Centre ISt. 2015 U ow E LIN TO I ST T AST ROADS TO BE RECONSTRUCTED KEY PLAN SHOWING PROPOSED ROAD RECONSTRUCTION LOCATIONS INFRASTRUCTURE AND ENVIRONMENTAL WORKS DEPARTMENT IES2010-023 -85- GENERAL COMMITTEE AGENDA ITEM # MAY 18, 2010 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. IES10-024 SUBJECT: Update to the Waste Collection By -Law for the Mandatory Use of Compostable Green Bin Liners FROM: 11mar Simanovskis, Director of Infrastructure & Environmental Services DATE: May 18, 2010 RECOMMENDATIONS THAT Council receive Report No.IES10-024, "Update to the Waste Collection By -Law for the Mandatory Use of Compostable Green Bin Liners" for information; and THAT Council enact By -Law. 5239-10, "BEING AN AMENDING BY-LAW for establishing and maintaining a system for collection, removal and disposal of garbage, other refuse, yard waste materials, recyclable materials including blue box materials and source separated organics in the Town of Aurora': PURPOSE OF THE REPORT The purpose of this report is to provide Council with information regarding the use of certified Compostable bag liners and to. seek.Council's approval to support and enforce mandatory Compostable bag liners in. the Town's Source Separated Organics (SSO) program starting May 1, 2011. BACKGROUND On December 16, 2009, the York Region Council approved mandatory use of certified compostable bags in York Region's Source Separated Organics (SSO) program ..commencing May 1, 2011. To encourage early public acceptance and participation in the SSO program and to facilitate collection of as much of the organics stream as possible, York Region elected to allow the use of plastic bags in the program and permitted personal hygiene products, kitty litter and pet waste. Convenience for residents has always been a key focus for York Region's SSO program. The more convenient a program, the more likely residents will participate and in turn, drive increased waste diversion. To determine the effect certified compostable bags may have on the SSO program, York Region initiated a campaign in late August 2009 to promote the benefits and encourage the use of certified compostable bags in the SSO program. Samples of compostable bags and educational information outlining the benefits of using compostable bags in the SSO program were mailed to all households that receive curbside collection. -86- GENERAL COMMITTEE AGENDA ITEM # 9 - 2 MAY 18, 2010 May 18, 2010 - 2 - Report No. IES10-024 . COMMENTS To coordinate the ban on plastic bags in the SSO program, York Region staff will implement a phased approach to compostable bags. Market research will be conducted to solicit information regarding possible barriers and misconceptions residents may have related to using compostable bags. This information will be used to develop a campaign aimed at overcoming the identified barriers and.will be launched on January 2011. The focus of the campaign will be to educate and motivate residents to purchase compostable bag liners through the distribution of informational material, paid advertising, pubic events and the website. It is anticipated that this phased approach will help ease residents into the mandatory use of compostable bags beginning May 1, 2011. ALTERNATIVE TO RECOMMENDATIONS None FINANCIAL IMPLICATIONS There are.no financial implications. CONCLUSIONS It is recommended Council endorse voluntary use of compostable bag liners in 2010 with a strong focus on promotion and education., followed by mandatory implementation on May 1 2011. This will provide Aurora residents with an opportunity to become familiar with the program change, sustain program usage and reduce plastic residue. Enforcement will be provided through the appropriate by-law amendments. ATTACHMENTS Appendix "A" -Proposed By -Law 5239-10.E PRE -SUBMISSION REVIEW Executive Leadership Team Meeting of April 21, 2010 Prepared by: Amanda Newman, Waste/Recycling Assistant, Ext. 3447 J47 mar rmanovskis Director of Infrastructure & Environmental Services via Neil Garbe Chief Administrative Officer -87- GENERAL COMMITTEE AGErDA ITEM # 9 MAY 18, 2010 it THE CORPORATION OF THE TOWN OF AURORA By-law Number 5239-10 BEING A BY-LAW to amend By-law 4939-07.E to provide for the, mandatory use of Certified Compostable Bags and Certified Compostable Bag Liners. WHEREAS paragraph 3 of subsection 11(3) and the Table in section 11 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provide that a lower -tier municipality and an upper -tier municipality may pass by-laws, subject to the rules set out in subsection 11(4), respecting waste management; AND WHEREAS at its Meeting of December 16, 2009, the Council . of The Corporation of the Regional Municipality of York (the "Region") endorsed the mandatory use of certified compostable bags in York Region's Source Separated Organics (SSO) program, commencing May 1, 2011; AND WHEREAS the Council for the Region requested amendments to the local waste collection by-laws to support mandatory use of compostable bags in the Source Separated Organics (SSO) program. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY ENACTS AS FOLLOWS: 1. THAT the following number and words be and are hereby inserted between subsections 1.5 and 1.6 of By-law 4931-07.E: 1.5A "Certified Compostable Bag" and "Certified Compostable Bag Liner" means (a) a bag or liner certified as compostable and displaying the Biodegradable Products Institute logo on.the packaging containing the bag or liner. (b) a paper bag; or (c) another acceptable . certified compostable bag or liner as may be approved by the Director of Infrastructure & Environmental Services."; 2. THAT section 7.3 of By-law 4931-07.E be and is hereby deleted and replaced with the following: 7.3 No person shall place Source Separated.Organics out for Collection unless: 7.3.1 they are contained in tied individual Certified Compostable Bags, or contained in a tied Certified Compostable Bag Liner, but not both: Source Separated Organics shall not be contained in any type of plastic bag that is placed out for Collection. 7.3.2 the tied Certified Compostable Bags or tied Certified Compostable Bag Liner is contained in.a.plastic-green— ... ...... bin container or such other green bin as may be . . approved by the Director of Infrastructure & Environmental Services. The size of the plastic green -88- GENERAL COMMIT EE AGE ODA ITEM # 9- MAY 189 2010 By-law 5239-10 Page 2 of 2 bin container shall not exceed 31 cm x 34 cm or a height of 60 cm (24 inches) and shall have a maximum weight of 22 kg (50 Ibs)."; 3. THAT the words "Plastic Bag" be and are hereby inserted into the list of items contained in the "SSO Not Accepted Items" chart in Schedule "B" of By-law 4931-07.E; 4. THAT this Byelaw, being By-law 5239-10, shall come into full force and effect on the.15t day of May, 2011; and 5. THAT all other terms and provisions of By-law 4931-07.E shall remain. the same and are hereby reaffirmed. READ A FIRST AND SECOND TIME THIS 25TH DAY OF MAY, 2090. READ A THIRD TIME AND FINALLYPASSED THIS 25TH DAY OF MAY, 2010. PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH; TOWN CLERK Span dastofox . 9y enHus soot u io -89- GENERAL COMMITTEE AGENDA ITEM # 10 - 1 MAY 189 2010 � TOWN OF AURORA AUR_G]RA GENERAL COMMITI SUBJECT: No. PL10-016 WED Investments Ltd., 974672.Ontado Limited and 668390 Ontario Ltd. (The Kaitlin Group Ltd.) Lots 123, 124, 125, 126. and Part of tot 22 Registered Plan 246, 15277, 15283 and 15291 Yonge Street and 10, 12, and 14 Centre Street Official Plan Amendment File: D09-03-97 Zoning By-law Amendment File: D14-16.97 Site Plan File: D11-01-07 FROM: Marco Ramunno, Director of Planning and Development Services DATE: May 18, 2010 THAT Council determine their' position with respect to Official Plan and Bylaw Amendment application, Files D09-03-97 and D14-16-97. PURPOSE OF THE REPORT At the February 25, 2009 Public Planning Meeting Council considered the owners proposed Official Plan and Rezoning applications proposing a sixtseven storey mixed use building with 76 apartment units, 377m2 of street level commercial and 103 parking spaces and resolved that: "THAT the application be brought back to a future General Committee meeting, subject to the resolution of the comments and concerns. that were raised at this meeting, providing that the applicant is willing to look at reducing the height of the proposed building back to six storeys; and. THAT staff continue to work with the applicant to address the issues that have been raised at this meeting and the issues outstanding in the staff report." On March 22, 2010 the applicant resubmitted revised plans to address the concerns outlined in the Council resolution. The owner has requested that the revised development proposal be scheduled for Council consideration of the Official Plan and Bylaw Amendment applications. PROPOSAL The owner has resubmitted the following applications. on the subject lands shown on Figure 1, to facilitate the development of a sixiseven storey mixed use building with 74 residential apartment units and approx. 382 m2 (4,112 ft2) of ground floor retail commercial floor area as shown on Figures 3, 4i -4 ii: An Official Plan Amendment to the Community Commercial Centre- Historic Core Official Plan designation as it applies to building height. -90- GENERAL COMMITTEE AGENDA. ITEM # 10 - 2 MAY 18, 2010 May 18, 2010 - 2 Report No. P410.-016 A Rezoning of the. lands from "Central Commercial (C2) Zone" to a site . specific "Central Commercial (C2-X) Exception Zone" • Site Plan approval Parking for 104 vehicles (plus 4 tandum spaces) will be located within a two storey parking garage, the lower level accessed from Yonge Street and a second level deck accessed from Centre Street. The following is a statistical analysis of the applicant's development proposal. Note: figures shown in bold are revisions made by the Owner since the application was considered by Council at its February 25, 2009 Public Meeting. Applicant's Submission February 25, 2009 March 22, 2010 Total Lot Area: .3538ha (.8742 acre) Total Lot Area less widening: .3326ha (.8218 acre) Yonge Street frontage: 55.9 metres (183 ft.) Centre Street flankage: 66.5 metres (218 ft.) Building coverage: 78.5% (existing lot area) 83.5% (less road widening) Height of Building: 6-7 storeys 6.7 storeys 31.56 m (103.5 ft.) 28.12m 92 ft.) Residential Units: One bedroom: 22 16 One bedroom (+den): 32 27 Two bedroom: .19 15 Two bedroom plus den: 3 12 Total Residential Units: 76 74 Range in unit sizes: 51 rnz to 126 m 47 rn to 128 m (548 -1361 sq. ft.) (510-1383 sq. ft.) Gross Floor Area: 9,045 mz (97,389 sq. ft.) 8598m2 (92, 55sq.ft.) Floor Space Index 2.56 2.32 Commercial Units 6 5 Commercial Floor Area: 377 m2 4058 sq. ft. 382 m2 (4112sq. ft.) Garage parking spaces: 61 residents 52 2"" level deck parking spaces: 33 residents and 37 Qshared(visitor+commercial) 19 Total parking: 103 104 (plus 4 tandem spaces) It should be noted that Council is requested to consider the Official Plan and Bylaw Amendment applications only. Should these applications be approved by Council the details of the Site Plan application will be scheduled for consideration at a future Council meeting. - 99 - GENERAL COMMITTEE AGENDA ITEM # 10 - 3 MAY 18, 2010 May 18i 2010 .3- Report No. PL10-016 BACKGROUND Staff Report PL08-027 was considered at the February 25, 2009 Public Planning meeting which contains background information and details of the planning applications. In June 2005 Council considered official plan and zoning by-law amendment applications and approved in principle a five/six storey mixed used development consisting of 58 apartment units for the subject lands. Location: The subject lands are located at the north east corner of Centre Street and Yonge Street with a frontage of approximately 56m on the east side of Yonge Street and a flankage of approximately 65m on the north side of Centre Street. The site has a total lot area of 3,583m2 (0.87 acres) A vacant commercial building currently exists on the immediate corner of the property. The owner has advised the Planning and Development. Services Department that the existing building on site is intended to be used as a condominium sales office for the development. The remainder of the lands are vacant and the lands slope towards the north east corner (rear) of the site. The surrounding land uses are: North: townhomes fronting on Yonge St., detached residential on Catherine Avenue South: Yonge Street commercial . East: townhomes and detached residential fronting on Centre Street West: across.Yonge Street; commercial and vacant commercial. Official Plan: The lands are designated "Community Commercial Centre- Historic Core" by the Town's Official Plan. Permitted uses within this designation include a full range of retailand service commercial uses. Residential uses above or to the rear of commercial uses shall be permitted in accordance with design and locational criteria as outlined in the Official Plan. The policies of the current Official Plan call for the strengthening of the Historic Core by encouraging infill development and mixed use developments which are compatible in design, style, scale, and function, with the existing surrounding buildings in the area. Developments shall also have regard for a height limitation of 5 storeys, including bonusing, and heights generally to be 2 to 3 storey at the street fagade. An amendment to the Official Plan is required to allow the sixtseven storey building. The proposal is considered to conform to all other Official Plan policies. A copy of the draft Official Plan Amendment is attached as Appendix 1 to this report. Zoning By-law: The lands are currently zoned "Central Commercial (C2) Zone" by Town of Aurora Zoning Bylaw 2213-78, which allows a broad range of commercial uses and also -92- GENERAL COMMITTEE AGENDA ITEM # 10 - 4 MAY 18, 2010 May 18, 2010 - 4- Report No. PL10-016 permits residential dwelling units above the first floor. The C2 zone permits a. maximum height of 3 storeys, but allows a 0 and 5t' storey provided these are setback a minimum of 3 metres from the front wall of the 3rd storey. The parking standards of the zoning bylaw also require. a minimum of 129 parking spaces for the proposed development. The applicant has requested that an amendment to the parking standards of the bylaw also be approved to allow 104 parking spaces (a reduction of 25 parking spaces.) Site specific amendments to the C2 zone would also be required to permit the commercial and residential development form as proposed. COMMENTS Yonge/ Wellington Corridor Secondary Plan (Aurora Promenade) As Council is aware the Town has retained The Planning Partnership to conduct a study of the of the Yonge and Wellington Street Corridors and to prepare policies in the form of a Secondary Plan which will stimulate economic development, encourage intensification, enhance the role of the downtown as a focal point of retail, service and special events and to create vibrant and beautiful main streets that are great places to work, live, shop and invest. A series of workshops have occurred and the consultant has received and is reviewing the background and public consultation information: The Aurora Promenade Draft Design Strategy is currently being prepared by the consultant for presentation to the Promenade Streering Committee. Staff have discussed the subject planning applications and the content of the revised submission with The Planning Partnership as well as the original peer review architect on the planning file (John G. Williams Ltd.) Planning Partnership advise that from and urban design perspective the subject development application is consistent and compatible with the draft design guidelines being prepared for the Aurora Promenade. Both consultants had minor comments and recommendations to the site plan design. Should the Official Plan and Zoning Bylaw amendment applications be approved the Site Plan application will be scheduled for consideration and approval at a future General Committee meeting. Urban Design The proposed development occupies a prominent site at the north east corner of Yonge Street and Centre Street within the historic downtown core. The applicant proposes to develop the site as a 6-7 storey residential apartment and ground floor commercial mixed used building. A grade difference exists across the street frontages of the property with the southeast comer of the property on Centre Street being approximately 3.5 metres higher in elevationthan the northwest comer of the site adjacent to Yonge Street. As such to compensate for the grade differential the building is designed so that the building appears as seven (7) storeys across the Yonge Street facade, and six (6) storeys across the Centre Street facade. The applicant has advised that it has considered Council's February 2009 direction respecting building height and the applicant has now modified the construction -93. GENERAL COMMITTEE AGENDA ITEM # 10 - 5 MAY 18, 2010 May 18, 2010 - 5 - Report No. PL10=016 engineering of the building which would reduce the height of each floor by approximately 0.5 metres resulting in an overall building height reduction of 3.5 metres (11.5 ft.) from the plans previously considered by Council. The building's traditional architectural style is considered by staff to be complementary to the surrounding context and provides a strong street edge along the Yonge Street and Centre Street frontages. Figures 41 -4iv show the revised building elevations with the superimposed building height of the February 2009 proposal. The proposed 7 storey building massing has three distinct components; a base, mid- section and top. A 4 storey intermediate height is provided along the Yonge Street frontage beyond which the upper floors are set back approximately 3 metres. The building's massing is articulated to provide a prominent 'base' which contextually references the massing of the existing buildings along Yonge Street particularly the buildings south of Wellington Street. The residential mid -section of the building which forms the a and 0 storeys is accented by a change in material and colour from the grooved lighter stucco of the 'base' to the darker brick and precast material of the upper storeys. The mid -section also provides a distinct precast cornice moulding and larger floor to ceiling windows. The top of the building which forms the 5th to 7'" storeys is accented by a setback in the wall, projecting balcony colonnades, punched windows, precast cornice moulding and on the 7'" floor the use of arched windows and projecting parapets in combination with cornice moulding. The building is sculpted to create a dynamic mass which is articulated with an appropriate balance of setbacks, fenestration, materials and detailing. The ground floor retail units have individual entrances that are accessed directly from the Yonge Street sidewalk. Store front canopies and accent lighting will be provided along this street faoade. The main pedestrian entrance and focus to the residential component of the building is accessed from the Centre Street sidewalk. Traffic and Access Vehicular access to the site is proposed by two full movement access points, one onto Yonge Street leading to grade.level parking and one onto Centre Street leading to the second level of parking. The most recent plan submitted by the applicant shows the Yonge Street/ grade level parking consisting of 52 parking spaces to be used exclusively by the residents of the building, the Centre Street/ second level of parking consisting of 56 parking spaces, 37 of which would be used by the residents and the remaining 19 would be shared by visitors and the retail commercial patrons. The traffic and parking study submitted with the November 2008 site plan submission (Lea Consulting Ltd. / November 2008), and addendum memo dated Feb. 1, 2010 related to parking recommended a reduced parking standard for the subject development. Staff retained AECOM Consultants to conduct a peer review of the applicant's initial traffic and parking report. From a transportation standpoint AECOM were satisfied that the development would not negatively impact on the. roads or traffic flows of Yonge Street or Centre Street. -94- GENERAL COMMITTEE AGENDA ITEM # 10 - 6 MAY 18, 2010 May 18, 2010 - 6 - Report No. PL10-016. Parking The current parking standards of the Town's zoning by-law require. 1.5 parking spaces per residential unit, of which 20% (.3 parking space/ unit) is to be assigned as visitor parking. The by-law also requires 4.5 parking spaces per 100m2 of leasable floor area for commercial use. The Town does not have combined parking provisions for mixed use developments .and as such the parking requirements of thesite are calculated by individual use, Based on this calculation 129 parking spaces are required to meet the requirements of the Town's zoning bylaw. The development proposal provides for 104 parking spaces (plus an additional 4 tandem parking spaces which staff do not include as part of the parking calculation due to their inaccessibility). The Lea Consulting traffic and parking study recommended a reduced parking rate of 1.3 spaces per dwelling unit (1.1 spaces per unit plus 0.2 visitor parking spaces) and 1.51 spaces per 100 m2 of commercial (retail). These recommended parking rates applied to the applicant's current submission amount to a total of 102 spaces for the development. The applicant's most recent plan proposes 104 parking spaces providing a surplus of two (2) parking spaces from what the recommended standards of the consultant's parking study supports. The Town's Official Plan recognizes that parking within the Historic Core Area can be alleviated by: "maintaining and improving signage for public off-street parking; considering parking reductions for residential units over commercial uses; considering cash -in -lieu payments for parking requirements where conditions such as sufficient alternative parking and transit warrant; providing bicycle stands, and; supporting improved transit access" (Section 3.2.3 B ix) The Planning and Development Services and Infrastructure and Environmental Services staff have reviewed the applicant's parking report and the reduced parking rates recommended for the subject lands. Staff are able to support a parking rate of 1.3 parking spaces per dwelling unit (1.1 plus 0.2 visitor parking), and a retail commercial rate of 3.0 spaces_ .per 100m2 of retail commercial GFA. The staff recommended standard for 'the subject development would amount to a parking requirement of 108 spaces, which would leave a parking shortfall of 4 spaces (108 minus 104). For reference purposes it is noted that Council recently approved the commercial parking standard of 4.0 spaces per 100m2 for the lands at 15565 Yonge Street (King Heights, file D11-02-10). Cash -in -Lieu of Parking Section 40 of the Planning Act enables the council of a municipality to enter into an agreement exempting an owner of a property from providing on -site parking that would otherwise be required by the applicable Zoning By-law. Such agreements provide for one or more payments of money to the municipality in lieu of the parting shortfall and are required to describe the basis upon which the payment(s) is/are calculated. All money that is received by a municipality in this regard is required to be -95- GENERAL COMMITTEE AGENDA ITEM # 10 - 7 MAY 18, 2010 May 18, 2010 - 7 - Report No. PL10-016 put into.a specific account, which is to be drawn upon for the purposes of constructing parking spaces/facilities. The Town's Official Plan currently incorporates a policy to allow the cash -in -lieu provisions to be applied which states: "Consider reduced parking requirements for residential units above or at the rear of commercial uses and/or a cash -in -lieu contribution for parking where conditions such as alternative parking and transit service warrant." (Section 3.2.F.v) The Town has a Cash -in -Lieu Parking Reserve Fund that was established in the late 1980s wherein funds were collected for parking exemptions. Cash -in -Lieu of Parking Implementation The costs associated with the implementing Cash -in Lieu of Parking include; land acquisition, construction, landscaping, lighting and maintenance of the parking facility. Town Staff have undertaken a preliminary estimate of land value costs in the Downtown area and the estimated costs of constructing a parking space, associated aisles, accesses, landscaping and lighting. Based on recent land transactions in the downtown area the estimated land value cost for property in the Downtown area is $225 m2. The area required for a single parking space plus associated areas is 35m2. .This calculation is based on the area required for a typical space plus the area estimated for the required aisles and access, in addition to area required for landscaping buffers: Therefore the estimated land value costs per parking space is $7,875. The estimated cost of constructing a surface parking space associated aisles, access, landscaping and lighting is $5,000 per space. Based on the combined land acquisition and construction cost the estimated total cost to provide a parking space is $12,875 per parking space in the downtown area. In advance of an updated cash -in -lieu of parking policy and 'bylaw, the actual land values for the downtown properties could be'determined based on an appraised value of the individual land parcel for the purposes of calculating the cash -In -lieu of parking amount. Should Council be satisfied with the option of collecting cash -in -lieu of parking for the subject application's parking shortfall direction to staff will be required to prepare an agreement. ALTERNATIVES TO RECOMMENDATIONS 1. Approving the Official Plan Amendment and Zoning Bylaw Amendment applications in principle, subject to the resolution of outstanding issues. 2. Resolving that the application be brought back to a . General Committee Meeting upon resolution of outstanding issues. 3. Refusal of the application with an explanation for the refusal. -96- GENERAL COMMITTEE AGENDA ITEM # 10. - 8 MAY 18, 2010 May 18, 2010 - 8 - Report No. PLI O.016 FINANCIAL CONSIDERATIONS Should the proposed development be approved and proceed to construction applicable development charges, cash -in -lieu of parkland, cash -in -lieu of parking, building permit fees and ultimately commercial and residential assessment would be generated from the site development. SERVICING ALLOCATION Servicing capacity for the proposed 74 residential units is available from the Core Area Infill Servicing Allocation. Servicing capacity for the proposed 74 unit development must be allocated by Council, if approved. CONCLUSION In June 2005 Council granted an approval in principle to a five - six storey mixed use development consisting of 58 condominium apartment units on the site. In February 2009 Council held apublic meeting to consider revised development plans which proposed a 6-7 storey, mixed use residential/ retail commercial condominium development totalling 76 apartment units and 377m2 (4058 sq. ft.) of ground floor commercial. A total of 103 on site parking spaces were proposed. The February 2009 Council direction requires that: "the application be brought back to a future General Committee meeting, subject to the resolution of the comments and concerns that were raised at this meeting, providing that the applicant is willing to look at reducing the height of the proposed building back to six storeys..." .The applicant has recently resubmitted plans which maintain the 6-7 storey design but the physical height of the building has been reduced by 3.5 metres (11.4 ft.). The total number of units now proposed is 74 with 104 parking.spaces. The applicant has requested that the revised plans be scheduled for General Committee consideration of the Official Plan and Zoning Bylaw. Amendments. The development proposal represents a significant built form contribution to a key intersection within the downtown core. The proposal is considered to be consistent with provincial and regional planning policies which calls for intensification of development and vibrant and more compact development form particularly within built up areas and along transit corridors. The application is also considered to be consistent with the Region's recent policy initiatives which encourage efficient compact urban areas in within centres and corridors with a floor space index of 2.6. The Town's current Official Plan policies encourage redevelopment intensification within the Core which is compatible in design, style, scale and function with the existing and surrounding buildings in the area. Reduction of parking standards and consideration of cash -in -lieu of parking is also encouraged by the Official Plana Further site plan details are required to be submitted by the applicant to respond to all departmental comments related to the site plan. Council consideration of the Site Plan application (File: D11-10-07) will be scheduled following review and approval of the OPA and ZBA applications. -97- GENERAL COMMITTEE AGENDA ITEM # 10 - 9. MAY 189 2010 May 18,.2010 - 9 - Report No. PL10-016 Should Council find merit in the planning applications. it is recommended; that Official Plan Amendment and Zoning Bylaw Amendment applications Files D09-03-97 and D14-16-97 be approved; that the Official Plan Amendment be scheduled for enactment at the first available Council date; that the Zoning Bylaw Amendment be scheduled for approval by Council when Council considers the approval of the Site Plan application; that an agreement be entered into for the collection of cash -in -lieu of parking for a total of four (4) parking spaces; and that serving capacity for 74 units be allocated by Council for the development. ATTACHMENTS Figures Figure 1 — Location map showing current Zoning Figure 2 — Official Plan Designation Figure 3 — Site Plan footprint Figures 4i -4iv — Revised building elevations showing previous building height Appendix Appendix A — Draft Official Plan Amendment PRE -SUBMISSION REVIEW Executive Leadership Team: May 5, 2010 Prepared by: Glen Letman, M.C.I.P., R.P.P. Manager of Development Planning, Extension 4349 Marco Parnimno, M.C.I.P., R.P.P. Director of Planning and Development Services Vj* Neil Garbe, Chief Administrative Officer -98- GENERAL COMMITTEE AGENDA MAY 18. 2010 (ITEM # 10 -10 to � (D � ro a him w m Qi � �a� N m � 0 m 0 y� V co 0 afA E C4` .I GC� I I N KO�C� E— UU 00 laaa;S aanadS c17 N V N #S siteM 1'S2J�/ it F% $ rr 9 C. Q fA Z 0 �m a- Nw Z ,Uu r 4 7 Q O 0 JLL LL a 11 -99- 1