AGENDA - General Committee - 20100119j
FI I i i"MI,
GENERAL CO
AGENDA
NO.10-01
11TEE
TUESDAY, JANUARY 19, 2010
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
January 15, 2010
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 10-01
Tuesday, January 19, 2010
7:00 p.m.
Council Chambers
Councillor McRoberts in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
ll APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
111 ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 09-30 pg. 1
November 21, 2009
Special General Committee Meeting Minutes, 09-31 pg. 6
November 23, 2009
Special General Committee Meeting Minutes, 09-32 pg. 10
November 30, 2009
General Committee Meeting Minutes, 09-33 pg. 15
December 1, 2009
General Committee Agenda
Tuesday, January 19, 2010
Page 2 of 8
RECOMMENDED:
THAT the Special General Committee Meeting minutes 09-30, dated
November 21, 2009, the Special General Committee Meeting minutes 09-
31, dated November 23, 2009, the Special General Committee Meeting
minutes 09-32, dated November 30, 2009 and the General Committee
Meeting minutes, 09-33, dated December 1, 2009 be adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VI DELEGATIONS
(a) Mr. Tyler Barker, Aurora Resident pg. 24
Re: Item 2 - AAC09-09 - Accessibility Advisory
Committee Meeting Minutes December 9, 2009
Delegation (a) - YRT Mobility Plus Service
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
1. Labour relations or employee negotiations; .and
2. Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board
XI ADJOURNMENT
General Committee Agenda
Tuesday, January 19, 2010
Page 3 of 8
AGENDA ITEMS
1. EAC09-09 — Environmental Advisory Committee Meeting Minutes pg. 31
December 3, 2009
RECOMMENDED:
THAT the Environmental Advisory Committee Meeting minutes from the
December 3, 2009 meeting be received for information and the
recommendations contained therein be approved.
2. AAC09-09 — Accessibility Advisory Committee Meeting Minutes pg. 38
December 9, 2009
RECOMMENDED:
THAT the Accessibility Advisory Committee Meeting minutes from the
December 9, 2009 meeting be received for information and the
recommendations contained therein be approved.
3. TSAC09-08 — Traffic Safety Advisory Committee Meeting Minutes pg. 46
December 9, 2009
RECOMMENDED:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
December 9, 2009 meeting be received for information and the
recommendations contained therein be approved.
4. HAC09-10 — Heritage Advisory Committee Meeting Minutes pg. 55
December 14, 2009
RECOMMENDED:
THAT the Heritage Advisory Committee Meeting minutes from the
December 14, 2009 meeting be received for information and the
recommendations contained therein be approved.
General Committee Agenda
Tuesday, January 19, 2010
Page 4 of 8
5. EDAC09-10 — Economic Development Advisory Committee Meeting pg. 61
Minutes - December 17, 2009
RECOMMENDED:
THAT the Economic Development Advisory Committee Meeting minutes
from the December 17, 2009 meeting be received for information and the
recommendations contained therein be approved.
6. LSAC09-10 — Leisure Services Advisory Committee Meeting pg. 68
Minutes — December 17, 2009
RECOMMENDED:
THAT the Leisure Services Advisory Committee Meeting minutes from the
December 17, 2009 meeting be received for information and the
recommendations contained therein be approved.
7. CAO10-001 — Collaborative Municipal Initiatives of the Six pg, 76
Northern Municipalities of York Region
RECOMMENDED:
THAT the update report regarding Collaborative Initiatives of the Six
Northern Municipalities be received for information purposes; and
THAT Council endorse the continued collaboration as outlined in this
report.
8. CAO10-002 — Request for Proposal for Integrity Commissioner pg. 82
for the Town of Aurora
RECOMMENDED:
THAT Request for Proposal ADM2009-93 for Integrity Commissioner
Services for the Town of Aurora be awarded to David Tsubouchi; and
THAT staff negotiate and finalize an agreement for the provision of these
services and report back with the final agreement.
General Committee Agenda
Tuesday, January 19, 2010
Page 5 of 8
9. CLS10-001 —Pending List pg 92
RECOMMENDED:
THAT report CLS10-001 be received for information.
10. CLS10-002 — Recorded Votes pg. 131
RECOMMENDED:
THAT report CLS10-002 be received for information.
11. IES10-001 — Acceptance of Municipal Services — Aurora Gardens pg. 215
Subdivision — Registered Plan 65M-3181, 65M-3219
and 65M-3221
RECOMMENDED:
THAT Council accept the municipal services contained within Registered
Plan 65M-3181, 65M-3219, 65M-3220 and 65M-3221 being Aurora
Gardens Subdivision as detailed in Report No. IES10-001; and
THAT Council enact By-law 5107-09.D for the assumption of the subject
municipal services; and
THAT the Director of Infrastructure & Environmental Services be
authorized to issue a Certificate of Acceptance of public works for said
lands as required under Section 3.12 of the Subdivision Agreement; and
THAT the Treasurer be directed to release the municipal servicing
securities held in relation to these parts of the Aurora Gardens
Subdivision.
12. IES10-002 —Award of Tender No. IES2009-51 —Supply and Delivery pg. 220
of One Full Size, Four Wheel Drive Truck with Dump Box
RECOMMENDED:
THAT Tender No. IES2009-51 - Supply and Delivery of one, full size, four-
wheel drive truck with dump box be awarded to Roy Foss Motors at the
tendered price of $58,349, excluding taxes and including registration and
licensing.
General Committee Agenda
Tuesday, January 19, 2010
Page 6 of 8
13. LGL10-001 — Extension of Agreement for Provision of External pg. 222
Legal Services
RECOMMENDED:
THAT Council approve the roster of firms detailed below for the provision
of external legal services to the Town on an exceptional and as -needed
basis, as previously approved by Council on December 11, 2007; and
THAT the agreements with the roster of firms be hereby extended upon
the terms and conditions provided herein for a further one (1) year term
commencing January 1, 2010, as follows:
AREA OF LAW
LEGAL FIRM
General Municipal
Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis LLP
Gowling Lafleur Henderson LLP
Thomson Rogers LLP
Planning and
Weir Foulds, LLP (Primary Service Provider)
Development
Aird & Berlis LLP
Gowling Lafleur Henderson LLP
Thomson Rogers
Litigation
Paterson MacDougall LLP
Thomson Rogers
Environmental
Willms & Shier Environmental Lawyers LLP
Gowling Lafleur Henderson LLP
THAT Hicks, Morley, Hamilton, Stewart and Storie LLP continue as the
primary service provider in the area of labour and employment law; and
THAT the Town Solicitor be authorized to retain external legal services
from the list of approved firms and; alternatively, from any other firms as
required on an exceptional and as -needed basis.
General Committee Agenda
Tuesday, January 19, 2010
Page 7 of 8
14. PL10-001 —Application for Exemption from Part Lot Control pg. 226
Country Wide Homes at Aurora Inc.
Lots 3, 6, 57 & 65, Plan 65M-4079
File D12-PLC-09-09
Related File: D12-00-1A
RECOMMENDED:
THAT Council approve the application for exemption from Part Lot Control
submitted by Country Wide Homes at Aurora Inc. to divide Lots 3, 6, 57
and 65 on Plan 65M-4079 into eight (8) separate lots; and
THAT Council enact By-law 5202-10.
15. PL10-003 —Amendment to Planning Application Fees By-law pg. 233
RECOMMENDED:
THAT Council adopt the attached Planning Fees By-law, which increases
the fees for processing planning applications by 1.0% to reflect the
Consumer Price Index; and
THAT Council direct staff to index the fee schedule resulting from the
Consumer Price Index on an annual basis as an administrative matter for
January 1, 2011, 2012 and 2013 only.
16. PL10-004 — Official Plan Amendment Application pg. 241
The Town of Aurora and Chak Wai Cheng and
Kathy Cheng (In Trust)
15286 and 15306 Leslie Street
Pt. Lot 21, Con. 2, Pt. 1 and 2 65R-2640 and Pt. Lot 21, Con. 2
West of Leslie Street, north of Wellington Street East
File Numbers D09-02-09
RECOMMENDED:
THAT Council enact By-law No. 5205-10, being a By-law to adopt Official
Plan Amendment No. 71.
General Committee Agenda
Tuesday, January 19, 2010
Page 8 of 8
17. Memorandum from Mayor Morris pg. 255
Re: Correspondence from the Ministry of Citizenship and
Immigration regarding Nomination Information for Ontario's
Volunteer Recognition Programs for 2010
RECOMMENDED:
THAT the correspondence from the Ministry of Citizenship and Immigration
regarding nomination information for Ontario's Volunteer Recognition
Programs, for 2010, be received for information and referred to the Youth
Co-ordinator for appropriate action.
18. Memorandum from Mayor Morris pg. 257
Re: Aurora Mayor's Prayer Breakfast
RECOMMENDED:
THAT the memorandum regarding the Aurora Mayor's Prayer Breakfast
be received for information.
19. Memorandum from the Manager of Strategic Initiatives pg. 259
Re: 2009 Year of Business Initiative
RECOMMENDED:
THAT the memorandum entitled, "2009 Year of Business Initiative" be
received for information.
20. Memorandum from Mayor Morris pg. 262
Re: Donation of Book Titled "Sharing With Pride the Story of
Municipal Engineers in Ontario" to the Aurora Public Library
RECOMMENDED:
THAT Council receive and forward the donated book, titled "Sharing with
Pride the Story of Municipal Engineers in Ontario" from the Municipal
Engineers Association, to the Aurora Public Library.
GENERAL COMMITTEE AGENDA SPGC Minutes- Nov 21, 2009.1
JANUARY. 1.9, 2010
AURORA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 09-30
OPERATING BUDGET
Council Chambers
Aurora Town Hall
Saturday, November 21, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair, Councillors Buck (arrived at
- 9:25 a.m.), Collins-Mrakas, Gaertner, Gailo;, Granger,
MacEachern (arrived at 9:30 a.m.), McRoberts and
Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting
Town Clerk; Director of Parks and Recreation
Services, Director of Infrastructure and Environmental
Services, Director of Corporate 'and Financial
Servicesrrreasurer, Acting Financial Analyst/Budget
Coordinator, Cashflow and Investment Coordinator
and Council%Committee Secretary
Mayor Morris called the meeting to order at 9:15 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations --of pecuniary interest under the Municipal Conflict of
Interest Act.
If APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented. -
CARRIED
III DELEGATIONS
a) Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer
Re: Review of 2010 Operating Budget Process
Mr. Dan Elliott, Director of Corporate and Financial Services, reviewed a number
of overarching budgetary issues with respect to salary and benefits; a proposal
for a new process for funding conferences, training and networking, growth
revenue and supplementary taxes, for consideration in the 2010 budget
deliberations. Mr. Elliott requested that Council approve several revisions to the
2010 Operating Budget, which were identified as necessary, subsequent to the
issuance of the budget binders.
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
SPGC Minutes - Nov 21, 2009 - 2
Special General Committee Operating Budget Meeting Agenda
Saturday, November21, 2009
Page 2 of 6
General Committee recommends:
THAT the review of the 2010 Operating Budget process, presented by Mr.
Elliott, be received; and
THAT the proposed adjustments, as identified by Mr. Elliott, be Included In
the proposed 2010 Operating Budget.
CARRIED UNANIMOUSLY
General Committee recommends:
THAT the Closed Session item be brought forward for consideration.
CARRIED
V CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
labour relations or employee negotiations — verbal update (1 item)
CARRIED
The meeting recessed at 1015 a.m.
General Committee recommends:
THAT the meeting reconvene at 10:45 a.m.
CARRIED
b) Mr. Neil Garbe, Chief Administrative Officer
Re: Review of 2010 Operating Budget - Chief Administrative Officer
and Council
Mr. Neil Garbe, Chief Administrative Officer, reviewed the upcoming
budgetary challenges, goals and objectives for the Administration
Department, and provided a forecast of expenses, revenues and staffing
requirements for consideration in the 2010 budget deliberations. Mr.
Garbe requested that Council give advance approval for two new positions
as outlined is his presentation:
• Manager of Corporate Communications —new full-time position
Manager of Strategic Initiatives —Converted and upgraded from the
former position of Economic Development Officer
-2-
GENERAL COMMITTEE AGENDA
JANUARY 199 2010
SPGC Minutes - Nov 21, 2009 - 3
Special General Committee Operating Budget Meeting Agenda
Saturday, November 21, 2009
Page 3 of 5
General Committee recommends:
THAT the presentation from Mr. Garbe be received; and
THAT Council give advanced approval to establish the proposed full-time
positions of "Manager of Corporate Communications" and "Manager of
Strategic Initiatives; and
THAT staff be authorized to proceed with the recruitment process.
CARRIED
c) Mr. Ilmar Simanovskis, Director of Infrastructure and Environmental
Services
Re: Review of 2010 Operating Budget — Infrastructure and
Environmental Services -
Mr. Ilmar Simanovskis, Director of Infrastructure and Environmental
Services, reviewed the upcoming budgetary challenges, goals and
objectives for the Infrastructure and Environmental Services Department,
and provided a forecast of expenses, revenues and staffing requirements
for consideration in the 2010 budget deliberations.
General Committee recommends:
THAT the presentation from Mr. Simanovskis be received for information.
CARRIED
The meeting recessed at 12:25 p.m.
General Committee recommends:
THAT the meeting reconvene at 1:1 o p.m.
CARRIED
Mr. Elliott provided General Committee with updates pertaining to the Council
Administration section of the 2010 Operating Budget and requested direction from the
Committee regarding several proposed revisions to the draft budget.
General Committee recommends:
THAT the Council Administration - Conferences Budget be reduced by
$12,000.
CARRIED
General Committee recommends:
THAT the funding for Advisory Committees be held at the 2009 levels.
CARRIED
-3-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
SPGC Minutes - Nov 21, 2009 - 4
Special General Committee Operating Budget Meeting Agenda
Saturday, November 21, 2009
Page 4 of 5
At 2:02 P.M. Mayor Morris relinquished the Chair to Deputy Mayor McRoberts in order
to provide input to the discussion at hand.
General Committee recommends:
THAT the Historical Grant of $50,000 be confirmed for the 2010 Budget;
and
THAT the Historical Society be invited to present at the Special General
Committee Operating Budget meeting on Monday, November 30, 2009,
and they be requested to bring forward their business plan at that time.
CARRIED
At 2:04 p.m., upon conclusion of the discussion, Mayor Morris resumed the Chair.
At 2:08 p.m. Mayor Morris relinquished the Chair to Deputy Mayor McRoberts and left,
the meeting.
d) Mr. Al Downey, Director of Parks and Recreation Services
Re: Review of 2010 Operating Budget— Parks and Recreation
Mr. Al Downey, Director of Parks and Recreation Services, reviewed the
upcoming budgetary challenges, goals and objectives for the Parks and
Recreation Services Department, and provided a forecast of expenses,
revenues and staffing requirements for consideration in the 2010 budget
deliberations.
Councillor Buck left the meeting at 2:42 p.m.
At 3:05 p.m. Mayor Morris returned to the meeting and resumed the Chair for the
duration of the meeting.
Councillor Collins-Mrakas left the meeting at 3:30 p.m.
General Committee recommends:
THAT the 2010 Operating Budget for the Parks and Recreation Services
Department be deferred until the Special General Committee Budget
meeting scheduled for Monday, November 30, 2009; and
THAT the Director be requested to report back regarding the following
areas:
. clarification with respect to the numbers for 2010 compliment in the
Parks and Recreation Division; and
. provision of a comprehensive break down of the $68,000 requested
for vehicle repairs; and
clarification with respect to the total cost for contracts within 2010 in
comparison to 2009, and
clarification as to whether revenues have decreased from previous
years.
CARRIED
-4-
GENERAL COMMITTEE AGENDA SPGC Minutes - Nov 21, 2009 - 5
JANUARY 19, 2010
Special General Committee Operating Budget Meeting Agenda
Saturday, November21, 2009
Page 5 of 5
e) Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer
Re: Review of 2010 Operating Budget - Corporate and Financial
Services
Mr. Dan Elliott, Director of Corporate and Financial Services, reviewed the
upcoming budgetary challenges, goals and objectives for the Corporate
and Financial Services Department, and provided a forecast of expenses,
revenues and staffing requirements for consideration in the 2010 budget
deliberations.
General Committee recommends:
THAT program enhancements be transferred over to the Capital Budget.
CARRIED
General Committee recommends:
THAT the balance of the presentation from the Director of Corporate and
Financial Services/Treasurer's review of 2010 Operating Budget - Corporate
Revenues and Expenses, be deferred to the Special General Committee
Operating Budget meeting scheduled for Monday, November 23, 2009.
CARRIED
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 4:10 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-30 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
DECEMBER 8, 2609.
PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER
ACTING TOWN CLERK
-5-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
SPGC Minutes - Nov 23, 2009 - 1
AupoRA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 09-31
OPERATING BUDGET
Council Chambers
Aurora Town Hall
Monday, November 23, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
. - Mrakas, Gaertner, Gallo, Granger (arrived at 7:20
p:m.), MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor/Acting
Town Clerk, Director of Building and By-law Services,
Director. of Planning and Development, Director of
Corporate .and Financial Services/Treasurer, Acting
Financial Analyst/Budget Coordinator, Cashflow and
Investment. Coordinator, Chief Executive Officer —
Aurora Public Library, Director of Emergency
Services/Fire Chief and Council/Committee Secretary
Mayor Morris called the meeting to order at 7:05 p.m.
I. DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented. .
CARRIED
Ill DELEGATIONS
General Committee recommends:
THAT the order of delegates be adjusted to allow Central York Fire
Services to present first..
CARRIED
=6-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
SPGC Minutes - Nov 23, 2009 - 2
Special General Committee Operating Budget Meeting Agenda
Monday, November 23, 2009
Page 2 of 4
b) Mr. John Molyneaux, Director of Emergency Services/Fire Chief
Re: Review of 2010 Operating Budget— Central York Fire Services
Mr. Molyneaux, Director of Emergency Services/Fire Chief, reviewed
many of the accomplishments of Central York Fire Services from 2009
and upcoming budgetary challenges, goals and objectives for Central York
Fire Services. Mr. Molyneaux provided a forecast of expenses a revenues
concluding with the overall projected budget for the 2010 budget
deliberations.
General Committee recommends:
THAT the presentation from Chief Molyneaux be received for information.
CARRIED .
a) Ms Louise Proctor -Maio, Chief Executive Officer — Aurora Public Library
Re: Review of 2010 Operating Budget -Aurora Public Library
Ms Proctor -Maio, Chief Administrative Officer for the Aurora Public
Library, reviewed the accomplishments from 2009 and upcoming
budgetary challenges, goals and objectives for the Aurora Public Library.
Ms Proctor -Maio provided a forecast of expenses a revenues concluding
with the overall projected Library budget forthe 2010 budget deliberations.
General Committee recommends:
THAT the presentation from Ms Proctor -Maio be received for information.
CARRIED
c) Ms Techa van Leeuwen, Director of Building and By-law Services
Re: Review of 2010 Operating Budget— Building and By-law Services
Ms Techa van Leeuwen, Director of Building and By-law Services,
reviewed the upcoming budgetary challenges, goals and objectives for the
Building and By-law Services Department, and provided a forecast of
expenses, revenues and staffing requirements for consideration in the
2010 budget deliberations.
General Committee recommends:
THAT the presentation from Ms van Leeuwen be received for information.
CARRIED
d) Mr. Marco Ramunno, Director of Planning and Development Services
Re: Review of 2010 Operating Budget Planning and Development
Services
Mr. Ramunno, Director of Planning and Development Services, reviewed
the upcoming budgetary challenges, goals and objectives for the Planning
and Development Services Department, and provided a forecast of
expenses, revenues and staffing requirements for consideration in the
2010 budget deliberations.
-7-
GENERAL COMMITTEE AGENDA SPGC Minutes - Nov 23, 2009 - 3
JANUARY 1% 2010
Special General Committee Operating Budget Meeting Agenda
Monday, November 23, 2009
Page 3 of 4
General Committee recommends:
THAT the presentation from Mr. Ramunno be received for information.
CARRIED
e) Mr. Christopher C. Cooper, Town Solicitor/Acting Town Clerk
Re: Review of 2010 Operating Budget
Part 1 -Legal Services
Mr. Cooper, Town SolicitorlActing Town Clerk, reviewed the upcoming
budgetary challenges, goals and objectives for the Legal Services
Department, and provided a forecast of expenses, revenues and staffing
requirements for consideration in the 2010 budget deliberations.
General Committee recommends:
THAT the presentation from Mr. Cooper be received for information.
CARRIED
e) Mr. Christopher C. Cooper, Town Solicitor/Acting Town Clerk
Re: Review of 2010 Operating Budget
Part 2 - Customer & Legislative Services
Mr. Cooper, Town Solicitor/Acting Town Clerk, reviewed the upcoming
budgetary challenges, goals and objectives for the Customer and
Legislative Services Department, and provided a forecast of expenses,
revenues and staffing requirements for consideration in the 2010 budget
deliberations. Mr. Cooper requested that Council give advance approval
for one new contract position of "Election Co-ordinator".
General Committee recommends:
THAT the presentation from Mr. Cooper be received; and
THAT Council give advanced approval to establish the proposed contract
position of "Election Co-ordinator"; and
THAT staff be authorized to proceed with the recruitment process.
CARRIED
General Committee recommends:
THAT extracts be generated capturing the General Committee
recommendations from both this meeting and the meeting of November
21, 2009, pertaining to the preauthorized approval of 3 positions; and
THAT these extracts be placed as additional items for the November 24,
2009 Council meeting agenda for consideration and approval, in order to
expedite the recruitment process.
CARRIED
GENERAL COMMITTEE AGENDA
JANUARY 199 2010
SPGC Minutes - Nov 23, 2009 - 4
Special General Committee Operating Budget Meeting Agenda
Monday, November 23, 2009
Page 4 of 4
Mr. Dan Elliott, Director of Corporate and Financial Servicesrrreasurer
Re: Review of 2010 Operating Budget - Corporate Revenues and
Expenses (continued from meeting of November 21, 2009)
Mr. Dan Elliott, Director of Corporate and Financial Services, revisited his
presentation from the November 21, 2009 Special General Committee
Budget meeting and continued with an overview of the Corporate
Revenues and Expenses.
Councillor Buck left the meeting at 10:10 P.M.
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:20 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09.31 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
DECEMBER 8, 2009.
PHYLLIS M. MORRIS, MAYOR CHRISTOPHER C. COOPER
ACTING TOWN CLERK
-9-
GENERAL COMMITTEE AGENDA SPGC Minutes - Nov 30, 2009 - 1
JANUARY 19, 2010
AUw
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 09-32 .
OPERATING AND CAPITAL BUDGET
Council Chambers
Aurora Town Hall
Monday, November 30, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachern,
McRoberts and Wilson (arrived at 8:00 p.m.)
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Town Solicitor, Director
of Customer and Legislative Services/Town Clerk,
Director of Building and By-law Services, Director of
Parks and Recreation, Director of Planning and
Development, Director of Corporate and Financial
ServicesfTreasurer, Acting Financial Analyst/Budget
Coordinator, Cashilow and Investment Coordinator,
and Council/Committee Secretary
Mayor Morris called the meeting to order at 7:05 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
H APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additions, be approved:
➢ Memorandum from the Director of Corporate and Financial
Servicesf treasurer
Re: East Holland River Restoration - Capital Project #73092
Delegation (9 - Mr. Peter Paz, Program Manager - Smart commute
Central York
Re: Smart Commute Central York
➢ Delegation (g) - Mr. Klaus Wehrenberg
Re: Funding for Railway Overpass at Cousins Drive
CARRIED
-10-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Special General Committee Meeting Minutes
Monday, November 30, 2009
Page 2 of 5
Ill DELEGATIONS
a) Mr. Andrew Kipfer, President
Aurora Historical Society
SPGC Minutes - Nov 30, 2009 - 2
Mr. Andrew Kipfer addressed General Committee to provide a history of use of
annual budget contributions toward the Aurora Historical Society from the Town
of Aurora in past years and to justify the continuation of those contributions.
General Committee recommends:
THAT the comments of the delegate be received and referred to the 2010
Budget deliberations.
CARRIED
b) Mr. Andre Flys, Co -Chair
Aurora Farmers Market Association
Mr. Andre Flys addressed General Committee to provide the committee with the
2009 Aurora Farmers Market permit fee structure. Mr. Flys requested funding of
$7,800 to establish a new part time staff position of "Farmers Market Manager",
and for funding of $4,000 toward special event costs.
General Committee recommends:
THAT the comments of the delegate be received and referred to the 2010
Budget deliberations.
CARRIED
f) Mr. Peter Paz, Program Manager - Smart Commute Central York
Re: Smart Commute Central York — (Added Item)
Mr. Peter Paz addressed General Committee to provide an overview of the
smart Commute York Region Program, outlining the program's accomplishments
to date and plans for the future. Mr. Paz advised that the Smart Commute York
Region Program relies on the support of partnering municipalities and
organizations, and requested that the Town of Aurora give consideration to a
contribution of $5,000 toward the program.
General Committee recommends:
THAT the comments of the delegate be received and referred to the 2010
Budget deliberations.
CARRIED
g) Mr. Klaus Wehrenberg
Re: Funding for Railway Overpass at Cousins Drive — (Added Item)
Mr. Klaus Wehrenberg addressed General Committee to request, on behalf of
the Aurora Trails Committee, that approval be given to allocate the necessary
funding, within the 2010 budget, for the construction of an at grade railway
crossing at Cousins Drive.
- 11 -
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Special General Committee Meeting Minutes
Monday, November 30, 2009
Page 3 of 5
General Committee recommends:
SPGC Minutes - Nov 30, 2009 - 3
THAT the comments of the delegate be received and referred to the 2010
Budget deliberations.
CARRIED
c) Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer
Re: Review of 2010 Operating Budget
—Corporate Expenses & Revenues
Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer, provided
an overview of the Corporate Expenses & Revenues for consideration at this
meeting.
General Committee recommends:
THAT the comments of the Director of Corporate and Financial
Services[Treasurer be received and referred to the 2010 Budget
deliberations.
CARRIED
d) Mr. Allan Downey, Director of Parks and Recreation Services
Re: Review of 2010 Operating Budget — Parks & Recreation Services
Mr. AI Downey, Director of Parks and Recreation, addressed General Committee
to provide an overview of the documentation and background information which
has been provided to the Committee at this meeting; as requested at the Special
General Committee Budget meeting of Saturday, November 21, 2009.
e) Mr. Dan Elliott, Director of Corporate & Financial Services/Treasurer
Re: Item 1 - FS09.055 - 2010 Operating and Capital Budgets Status
Report
Mr. Dan Elliott, Director of Corporate and Financial Services/Treasurer, provided
a brief overview of the proposed Capital and Operating Budget items which were
requested to be brought back for further consideration at the end of the budget
process, or still require direction from General Committee. Mr. Elliott also
advised that some of the projects referenced for consideration at this meeting
have been proposed by staff to offset some of the items which have been
removed from the 2010 budget.
General Committee recommends:
THAT Council Include Capital Projects #14051 Special Audit Fees and
#14052 HR Consulting "above the line" as part of the 2010 Capital Budget
requests, and that the Cash to Capital allocation in the Operating Budget
be increased accordingly to provide the necessary funding partial revenue
offset of $11,000.
CARRIED
General Committee recommends:
THAT Council approve staff recommendations regarding Parks Fleet
Vehicles for a decrease in fuel In the amount of $20,000 and decrease in
repairs in the amount of $50,000.
-12-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Special General Committee Meeting Minutes
Monday, November 30, 2009
Page 4 of 5
CARRIED
General Committee recommends:
SPGC Minutes - Nov 30, 2009 - 4
THAT Council approve the staff recommendation to establish the
proposed position of "Legal Administrative Assistant" in the amount of
$64,800.
CARRIED
General Committee recommends:
THAT Council approve the staff recommendation to establish the
proposed position of "Network Operations Technician"; and
THAT the start date for this position be April 1, 2010.
CARRIED
General Committee recommends:
THAT the hour of adjournment be extended to 11:00 p.m.
CARRIED
General Committee recommends:
THAT the operating impact of Capital project #74003 SARC Wireless
Network in the amount of $4,800 be removed from the 2010 draft
operating budget.
CARRIED
General Committee recommends:
THAT additional funding be allocated to the Aurora Public Library Board
budget in the amount of $160,000 over and above the 2009 Approved
Municipal Requisition of $2,589,100.
CARRIED
General Committee recommends:
THAT a contribution of $5,000 be made to the Smart Commute York
Region program, in keeping the partnership with the Town of Aurora.
DEFEATED
General Committee recommends:
THAT staff be directed to include a Capital Budget allocation of $50,000,
above the line, for the design and approval of works for a ground level
pedestrian railway crossing at Cousins Drive; and
THAT a source of funding be identified and reported back to Council.
CARRIED
-13-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Special General Committee Meeting Minutes
Monday, November 30, 2009
Page 5 of 5
V1 ADJOURNMENT
General Committee recommends:
SPGC Minutes - Nov 30, 2009 - 5
THAT the meeting be adjourned at 11:20 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-32 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
DECEMBER 8, 2009.
PHYLLIS M. MORRIS, MAYOR
-14-
JOHN D. LEACH, TOWN CLERK.
GENERAL COMMITTEE AGENDA GC Minutes - Dec 1, 2009 - 1
JANUARY 19, 2010
AuRoRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO.09-33
Council Chambers
Aurora Town Hall
Tuesday, December 1, 2009
ATTENDANCE
COMMITTEE MEMBERS Councillor Gallo in the Chair; Councillors Gaertner,
Granger, MacEachern, McRoberts, Wilson and Mayor
Morris
MEMBERS ABSENT Councillors Buck and Collins-Mrakas
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Town Solicitor,
Director of Building and By-law Services, Director of
Parks and Recreation Services, Director of Planning
and Development Services, Director of Corporate and
Financial Services/Treasurer,.Municipal Engineer and
Council/Committee Secretary
Councillor Gallo called the meeting to order at 7:10 p.m.
I DECLARATIONS OF PECUN/ARY/NTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
ll APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
CARRIED
General Committee recommends:
THAT the General Committee waive procedure in order to allow an
additional delegation request regarding item 2, which was not provided in
advance of the meeting, to be heard at this meeting.
CARRIED
-75-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 2 of 9
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes
Saturday, November 7, 2009
Special General Committee Meeting Minutes
Monday, November 16, 2009
GC Minutes - Dec 1, 2009 - 2
Special General Committee Meeting Minutes — Audit Committee
Tuesday, November 17, 2009
General Committee Meeting Minutes
Tuesday, November 17, 2009
General Committee recommends:
THAT the minutes of the Special General Committee Meeting of
November 7, 2009, the Special General Committee Meeting of November
16, 2009, the Special General Committee Meeting of November 17, 2009
and the General Committee Meeting of November 17, 2009 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 5, 7, 8, 9 and 11 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
PL09-082 — Vacant Employment Land Inventory - 2009
THAT report 01-09-082 be received for information; and
THAT the Vacant Employment Land Inventory be updated annually and
that consideration be given to adding vacant Industrial buildings/units to
future inventories.
6. CS09.018 — Municipal Freedom of Information and Protection of Privacy Act
THAT Council receive report CS09-018 for information.
10. FS09-054 —Award of Tender CFS 2009.89 — Supply and Delivery of
CISCO Switches and Maintenance
THAT Council award Tender CFS 2009-89 for the supply and delivery of
CISCO Switches and associated maintenance to the lowest bidder, OnX
Enterprise Solutions Ltd., in the amount of $94,688.68 excluding GST.
-16-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 3 of 9
12. LS09-050 —Trails Master Plan
GC Minutes - Dec 1, 2009 - 3
THAT Council approve the third party partnership with the Leisure
Services Advisory Committee and Trails Sub -Committee for services in -
kind valued at $12,000.00; and
THAT Council approve the Town's share of $12,000,00 in funding for the
development of the Trails Master Plan (capital project # 73124) to be
funded in 2009 from Development Charges ($10,800.00) and Cash -in -Lieu
of Parkland ($1,200.00).
13. LS09-051 —Trees Ontario Heritage Tree Designation
THAT Council approve the request to designate the Red Oak Tree at the
Church Street School Cultural Centre (CSSCC) under the Trees Ontario;
and
THAT Council authorize staff to execute the Trees Ontario Heritage Tree
Designation application form.
CARRIED
VI DELEGATIONS
(a) Mr. Phil Brennan, Senior Manager, Lake Simcoe Project
Ministry of the Environment
Re: Lake Simcoe Protection Plan
Mr. Phil Brennan provided General Committee with an .overview of the Lake
Simcce Protection Plan and the various policies and plans which are being
developed within the next year to undertake the task of cleaning and restoring
Lake Simcoe and its shorelines back to a natural state of health. Mr. Brennan
advised that there are two committees being developed In order to coordinate the
project and also to manage and monitor the scientific findings and various
initiatives to facilitate the restoration of Lake Simcoe. Mr. Brennan advised that
the success of this project relies on support from partnerships with many private
and government industries, groups and corporations who assist with funding and
in other ways. Mr. Brennan advised that more information and opportunities for
feedback will be presented to Council in January of 2010.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED UNANIMOUSLY
-17-
GENERAL COMMITTEE AGENDA GC Minutes - Dec 1, 2009 - 4
JANUARY 199 2010
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 4 of 9
(b) Mr. Paul DeMelo from the Daniels Group
Re: Item 2 - PL09-086 - Applications for Draft Plan of Subdivision
Amendment to the Zoning By-law and Site Plan Approval
Daniels LR Corporation, 16933 Bayview Avenue
Mr. Paul DeMelo addressed General Committee, on behalf of the Daniels Group,
to express concern regarding clause 104 within the Town of Aurora's conditions
for approval of subdivision for the condominium development proposed to be
constructed at the north-east corner of Bayview Avenue and St. John's Sideroad.
Mr. DeMelo advised that the applicant fully supports the recommendations and
conditions of subdivision approval proposed by the Town, with the exception of
condition 104. Mr, DeMelo explained that condition 104, which was imposed by
Enbridge Gas Distribution Inc., requires that a further noise study be conducted
following the final completion of construction, and that further mitigation
measures and possible reconstruction may have to be done at the expense of
the Daniels Corporation if the final noise study results deem this to be necessary.
Mr. DeMelo requested that Council remove clause 104 from the conditions for
approval of subdivision.
Mr. Remo Agostino, Senior Project Manager with ,the Daniels Corporation,
addressed General Committee to provide additional information and to address
previously raised concerns with regard to the limited size of garages, measuring
2.75m x 6m in 41 of the townhouse units within the proposed development. Mr.
Agostino advised that an average midsized car can fit into these garages
allowing the driver to exit the car without difficulty. Mr. Agostino illustrated where
the guest parking and residential parking spaces are to be located within the draft
plan of subdivision.
Genera! Committee recommends.,
THAT the comments of the delegates be received for information.
CARRIED UNANIMOUSLY
(c) Mr. John. Mascarin, Representing Enbridge Gas
Re: Item 2 - PL09.086 - Applications for Draft Plan of Subdivision
Amendment to the Zoning By-law
and Site Plan Approval
Daniels LR Corporation
16933 Bayview Avenue
Mr. John Mascarin addressed General Committee, on behalf of Enbridge Gas
Distribution Inc., owner of the gas pressure reduction station located at the north-
east corner of the proposed development. Mr. Mascarin provided an explanation
for the inclusion of clause 104 within the Town of Aurora's conditions for
approval, advising that the gas pressure reduction station is identified as a known
stationary noise source. Mr. Mascarin advised that The Ministry of Environment
has a Noise Assessment Criteria in its Land Use Planning Guidelines which
requires that any developer who is building near a stationary noise source is
obligated to mitigate the noise coming from that noise source or ensure that the
noise source is not impacting the development which is being constructed. Mr.
Mascarin concluded by requesting that clause 104 remain in the conditions for
approval of subdivision as originally worded.
-18-
GENERAL COMMITTEE AGENDA GC Minutes - Dec 1, 2009 - 5
JANUARY 19, 2010 ,
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 6 of 9
General Committee recommends:
THAT the comments of the delegates be received for information.
CARRIED UNANIMOUSLY
General Committee recommends:
THAT item 2 be brought forward for discussion.
CARRIED
2. PL09.085 — Applications for Draft Plan of Subdivision
Amendment to the Zoning By-law and Site Plan Approval
Daniels LR Corporation
16933 Bayview Avenue
Part of Lot 26, Concession 2, E.Y.S.
Files D14-17-06, D12.03-08 and D11-09-09
General Committee recommends:
THAT item 2 be referred back to staff.
DEFEATED
General Committee recommends:
THAT Draft Plan of Subdivision D12-03-06 be approved for the creation of
a residential condominium block for 134 stacked and street townhouse
units; 20 semi-detached units; a commercial block; and, the completion of
Lewis Honey Drive, by the Town of Aurora subject to Conditions of
Approval attached as Appendix "A" being fulfilled prior to final approval;
and
THAT Council authorize the Mayor and Clerk to execute a "No Pre -Sales"
Agreement between the Town and the Owner; and
THAT Council authorize the Mayor and Clerk to execute a Subdivision
Agreement between the Town and the Owner; and
THAT a total of 154 units of sewage and water capacity be allocated to the
Daniels LR Corporation draft plan of subdivision lands from the Town's
conditional allocation for 2011; and
THAT Council enact implementing Zoning By-law 5184-09; and
THAT; subject to any issues or comments raised by Council, Site Plan
Application D11-09-09 be approved to permit the development of the
residential condominium block for 134 street and stacked townhouse
units; and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement between the Town and the Owner to facilitate the development
of the residential condominium block, subject to the submission of a
more detailed site plan prior to Council.
CARRIED
-19-
GENERAL COMMITTEE AGENDA GC Minutes - Dec 1, 2009 - 6
JANUARY 193 2010
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 6 of 9
VIl PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
There were no presentations from committee representatives provided at this
meeting.
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 11 be brought forward for discussion.
CARRIED
11. IES09-064 — Completion of Sidewalk on Nisbet Drive
General Committee recommends:
THAT item 11 - IES09-064 — Completion of Sidewalk on Nisbet Drive,
be deferred to the December 8, 2009 Council meeting.
CARRIED
3. PL09-090 — Application for Exemption from Part Lot Control
Country Wide Homes at Aurora Inc.
Lots 4, 55 & 66, Plan 65M-4079
File D12-PLC-08.09
Related File D12-00-1A
General Committee recommends:
THAT Council approve the Application for exemption from Part Lot Control
submitted by Country Wide Homes at Aurora Inc. to divide Lots 4, 55 and
66 on Plan 65M-4079 into six (6) separate lots; and
THAT Council enact By-law 5191-09.
CARRIED UNANIMOUSLY
4. HAC09.09 — Heritage Advisory Committee Meeting Minutes
November 9, 2009
General Committee recommends:
THAT the Heritage Advisory Committee Meeting minutes from the
November 9, 2009 meeting be received and the recommendations
contained therein be approved.
CARRIED UNANIMOUSLY
-20.
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 7 of 9
GC Minutes - Dec 1, 2009 - 7
5. YWCS09-03 — Yohge Wellington'Corridor Study Steering Committee
June 16, 2009
General Committee recommends:
THAT the Yonge Wellington Corridor Study Steering Committee Meeting
minutes from the June 16, 2009 meeting be received and the
recommendations contained therein be approved.
CARRIED
7. FS09.046 — 2009 Surplus/Deficit Control
General Committee recommends:
THAT a by-law be prepared for adoption to authorize the Treasurer and
the Chief Administrative Officer to make necessary year-end adjustments
and to allocate any 2009 Operating Surplus or fund any 2009 Operating
Deficit in the following order of priority:
I. Any unspent funds allocated In the 2009 Budget for suggested
expenditures be returned to the respective original reserve and reserve
fund sources: WSIB Reserve, Arts and Cultural Reserve, Aurora Hydro
Sale Investment Fund, Parks Dev. & Fac. DC, Storm Sewers Reserve,
Landscape Fee Reserve, Engineering Fees, Building Department Fees,
and the Heron Annuity for IES & Parks.
it. That any net Building Permit revenue surplus/deficit be allocated
to/funded from the Building Department Fees Reserve Fund;
iii. Up to a maximum of the first $75,000 of any remaining surplus be
retained for 2010 Budget funding, subject to Council's 2010 budget
deliberations;
iv. Up to a maximum of $265,000 be allocated to a new Tax Rate
Stabilization Reserve to assist with stabilizing tax rates in future years
which may experience fluctuations due to significant changes in service
levels or municipal costs, or changes in expected revenues;
v. That the remainder of any surplus may be allocated to budget carry -
forward items, being Council approved projects or initiatives funded in
the Operating Fund in the subject year, but not started by year end, as
approved by the Treasurer;
vi. That the remainder of any surplus be allocated to the Municipal Capital
Reserve;
THAT a by-law be prepared for adoption to authorize the Treasurer and
the Chief Administrative Officer to allocate any 2009 Operating Surplus for
the Water and Wastewater Fund to the Water and Sewer Capital Reserve
Fund and that any operating deficit in the Water and Wastewater Fund be
carried into 2010 budget and recovered through user rates set for 2010;
and
THAT the Treasurer and Chief Administrative Officer report to Council
through General Committee after the year end surplus/deficit control
adjustments and allocations have been performed.
CARRIED UNANIMOUSLY
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 8 of 9
GC Minutes - Dec 1, 2009 - 8
8. FS09.060 — Cancellation, Reduction or Refund of Property Taxes
under Section 357 and 358 of the Municipal Act
General Committee recommends:
THAT a meeting, in accordance with Section 357 and 358 of the Municipal
Act, 2001, be held in respect of the application made by the Treasurer and
the owners listed in . this report at which applicants may make
representations to Council; and
THAT property taxes in the amount of $45,870.56 be adjusted pursuant to
Section 357 of the Municipal Act, 2001; and
THAT property taxes in the amount of $2,782,87 be adjusted pursuant to
Section 358 of the Municipal Act, 2001; and
THAT the associated interest, if applicable, be cancelled in proportion to
the Property Taxes adjusted; and
THAT the Director of Corporate & Financial Services/Treasurer be
directed to remove said property taxes from the Collector's Roll to reflect
these Property Tax Adjustments.
CARRIED
9. FS09-062 — 2010 Interim Tax Levy
General Committee recommends:
THAT By-law 5192-09, to authorize the levying of interim tax amounts of
all rateable properties and to establish instalment due dales, be adopted.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Councillor Gaertner suggested that delegationswhich would be considered
informative and of interest to the public should be presented at Council meetings
rather than General Committee.
Councillor MacEachern withdrew her previous Notice of Motion from the
November 24, 2009 Council meeting, with respect to a railway crossing at
Cousins Drive, because the matter has since been addressed.
Councillor MacEachern gave Notice of Motion with respect to a request for the
provision of recorded votes.
-22-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
General Committee Meeting Minutes
Tuesday, December 1, 2009
Page 9 of 9
X CLOSED SESSION
GC Minutes - Dec 1, 2,009 - 9
General Committee recommends:
THAT General Committee resolve Into a Closed Session, following
adjournment, to consider:
➢ litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board;
and
➢ personal matters about an identifiable individual, including
municipal or local board employees
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:30 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-33 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,`DECEMBER 8,
2009, WITH THE EXCEPTION OF ITEM 5, WHICH WAS DISCUSSED AND ADOPTED
AS AMENDED.
PHYLLIS M. MORRIS, MAYOR
-23-
JOHN D. LEACH, TOWN CLERK
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Aui;t,okA
DELEGATION - (a) - 1
Corporate Services
Town Clerk
905-727-3123
info@e-aurora.ca
YvWre- 4 v good, C.orrtp_ Town of Aurora
iuri 1 Municipal Drive,
- Box 1000. Aurora. ON L4G Bit
DELEGATION REQUEST
Requests for delegation status, any written submissions and background information for
consideration by Council or Committees of Council must be submitted to the Town of Aurora
by 4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCIL/COM
MIT
_TEE/ADVISORY COMMITTEE DATE: 6cy� GDt Gft.f'w� Q- r lwvl Y �rJ
SUBJECT:r
_ _ `GQxj)S ((55 5 l-L A) �i U4-L, (YO v1S11 -�—
r-eS ; O-e
ADDRESS:
StreetAddress -
Postal Code
PHONE: HOME BUSINESS
FAX NO.: E-MAIL ADDRESS:
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable)
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
Personal Information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collecfed
and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of the Municipal
Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed (o the Town Clerk, Town of
Aurora 1 Municipal Drive Box 1000 Aurora, ON L4G 6J1 Telephone 905 727-3123.
CC17riYA1USilty..'.
- 24. -
GENERAL COMMITTEE AGENDA
JANUARY 199 2010
I st Warning Letter
Tyler Barker
Aurora, ON
DELEGATION - (a) - 2
Tuesday, November 10, 2009
Dear Tyler Barker,
Cancellation 6 times, 6 points together.
YRT Mobility Plus introduced the Late Cancellation/No-Show Process in 2005 to
minimize the number of trips being cancelled at the time of pick up. our records indicate
that you have accumulated between 6 & 12 points and reached the first step in our Late
Cancellation[No-Show Process.
It is recognized that occasionally circumstances can arise, such as unplanned hospital
visits which may be taken into consideration. Please let us know the reason when
". cancelling.
This is an :advisement letter and any subsequent violations over the next 12 month period
will `unforinnately lead to Mobility plus service suspensions. You may call Mobility Plus
at 905-762-1282 Ext: 5653 or 1-866444-1119'Ext. 5653 to appeal your late cancellations
& no-shows or for information regarding the Late Cancellation/No Show Process.
Thank you f
Sincerely,
Shelley Ayr
Supervisor,
SAlem
The Regional Municipality of York, York Region Transit, 50 High Tech Road, 51' Floor, Richmond Hill, Ontario L4B 4N7
Tel: 905-762-1282, Toll Free: 1,866-758-0749, Fax:.905-762-2113, Mobility Plus Fax: 905.762-2110
Internet: www.yorkr6giontransit.com
25-,
GENERAL COMMITTEE AGENDA
JANUARY 1% 2010
. Ywgion
December 18, 2009
Tyler Barker
Am-ora, ON L4G 2T9
Dear Tyler:
Re: High Frequency of Cancelled Subscription Trips, I.D. # 8773
DELEGATION - (a) - 3
YORK
REGION
, RL N511
The Subscription Trip cancellation policy was developed to assist us in reducing the number of
cancelled subscription trips. Cancellation of subscription trips limit the ability of Mobility Plus to
provide trips to.other passengers who may have wanted that same time.
In September of 2007, Mobility Plus introduced a new process for subscription trip cancellations.
This letter bas been sent to inforra you that 50 per cent or more of your subscription trips have
been cancelled during Nov`2009. As a result, you are asked to contact a Trip Reservationist at
905-762-2112. Staff will be happy to discuss your current travel needs.
We certainly understand that on occasion unforeseen circumstances cannot be avoided but,
un£ortuaately if your cancellation rate continues; Mobility Plus will have other alternative
than to cancel all of your so trip: privileges for a 90 day period. The cancellation would
begin .14 days after you: are notified by our office. After this time, you may re -apply for a new
subscription trip, but please note that the original times requested may no longer be available.
Should you have any questions concerning this policy or the York Region Transit Mobility Plus
service, please feel free to contact me at 905-762-1282, ext 5643 or if you need to discuss your
current travel needs please call the Customer Service Representative at ext 5653.
Sincerely,
Shelley A
Supervisor
SA/ig
i
i
yres
Sebedulin spatch
The Regional Municipality of York, .York Region Transit, 50 High Tech Road, 5'" Floor, Richmond Hill, Ontario 1-4B 4N7
Tel: 905-762-1282, Toll Free: 1-866=758-0749, Fax: 905.762-2113, Mobility plus Fax: 905-762-2110
Internet: www.yorkregfontransit.com -
-26-
GENERAL COMMITTEE AGENDA
JANUARY 1 % 2010
DELEGATION - (a) - 4
How the point system works
The table below outlines various point levels and the resulting steps that will be taken by
Mobility Plus.
A formal b
6 points " your 'late c
no shows.
12 points
18 points
24 points
ter documenting
icellat{ons-•and or
Customer is unable to use Mobility
Plus services. for two days.
Customer is unable to use Mobility
Plus services for seven days.
Customer is unable to use Mobility
Plus services for 30 days. An
interview with the Mobility Plus
Manager will be required to .
review their service needs.
Customer is unable to use Mobility
Plus services for 90 days. An
36 points interview with the Mobility Plus
Manager will be required to review
their service needs.
YORK REGION TRANSIT (YRT) - MOBILITY PLUS
1 oR. 50 High Tech Road, 5th Floor Richmond Hill, Ontario 1-413 4N7
REGION
,RAN:Local: 905 762-2112 // Toll Free: 1-866-744-1119 // Fax: 905 762-2110
TTY Teletypewriters: Local: 905 881-5872 // Toll Free 1-866-276-7479
www.yrt.ca - 27 -
01/00
GENERAL COMMITTEE AGENDA
JANUARY 199 2010
,'. YORK
TRANSIJT PROCESSES FOR
MOBILITY PLUS
DELEGATION - (a) - 5
To improve our service for our passengers and make it as cost-
effective as possible, we have implemented two processes that
may impact your upcoming trips. If you have any questions,
please contact us.
SUBSCRIPTION TRIPS
Process for cancellations
Passengers who cancel 50 per cent or more
of their subscription trips within a one month
period will be contacted by Mobility Plus staff
to find out if their travel needs have changed.
LATE CANCELLATIONS
AND NO-SHOWS
Point -based process in effect
If the high cancellation rate continues, we
wilt ask the passenger to book individual trips
instead. These passengers may re -apply for
subscription service after 90 days.
If you need to change the timeslots of your
subscription trips, please call us to make
adjustments. Thank you for your continued
cooperation.'
The table on the reverse page explains
the point system in detail.
Please note:
>
A cancellation is late if it is reported to the
call centre after noon on the day before the >
required trip.
Based on the point system, all late
cancellations count as one point and all
no-shows count as two points.
The return portion of the trip will also be
considered as a late cancellation or no-show,
resulting in a total of two points for a late
cancellation and four points for a no-show.
ALL points will be on a passenger's record
for a one-year period
Trips for medical appointments will be
reviewed and are at the discretion of the
Mobility Plus Manager
Next steps taken at various point levels
will occur within two days and can be
appealed within seven days
This new process will help improve service
for all of our passengers.
-28-
GENERAL COMMITTEE AGENDA DELEGATION - (a) - 6
JANUARY 19 2010
ACCESSIBILITY ADVISORY COMMITTEE AGENDA
DECEMBER.97 2009
Tyler. Barker
Thank you for the opportunity to speak to Aurora's Accessibility Advisory Committee. I
am currently a 23 year oleo student at Seneca College studying Business and Human
Resources. I would like to bring to your attention my concerns and issues with York
Region Mobility Transit. I feel that there are many issues that need to be discussed.
1) When I call to book my rides I have to do so 27 hours in advance. This can be hard to
do as a 23 year old student with a busy life.
2) If 1 cancel my ride within less than 24 hours 1 get a demerit point which goes on any
record for tip to 1 year. I cannot always predict when I will need a cancel a ride due to
health considerations and/or other issues. Once accumulated, these demerit points can
result in a loss of service. .
3)1 can only get rides when I pre -book and am not able to use most vans. Igo to Seneca
three times per week. Unfortunately I cannot book extra rides if I need to do extra work,
presentations or research. For example, if I need to go to class on a Wednesday, I cannot
book a ride due to the fact that Mobility Plus says my wheelchair is too big. They only
have one rear -entry van that can accommodate my chair in all of York Region. It is very
difficult for me to fit into the side loader vans. I feel that there should be more than one
rear -entry van in all of York Region. I was told by the dispatcher at York Region Transit
that there used to be two rear -entry vans but one was destroyed due to a fire and has not
been replaced.
4) The fact that there is only one York Region bus after six pm on weeknights is also
unreasonable. It makes it very hard for me to schedule my classes. It also does not allow
for a backup if the bus breaks down.
Thank you very much for your time,
Regards,
Tyler Barker
.9.
29 -
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Dear Mr. Klees,
DELEGATION - (a) - 7
November 26, 2009
Mr. Tyler Barker _
18 Hammond Dr
Aurora ON L4G 2T9
I am sending you this letter after dictating my concerns to your Assistant, Suzanne
Bolton.
I attend Seneca College, Finch Campus for Business Human Resources Administration
and have been there since September 2009. I am wheelchair bound and have a scribe to
assist me at school. My double XL wheelchair requires a van with rear entry access. .
Since I started school in September I have been dissatisfied with Mobility YRT service.
I usually have the same schedule every week, Monday, Thursday and Friday, but there
are sometimes when I have to stay late for assignments and/or group presentations or, go
in on a Wednesday. When this happens I contact them days in advance but they struggle
about it and then sometimes say, "no we can't assist". I am then left to ask my mother to
drive me if possible. It is my goal to be less dependent on my parents.
I would like better flexibility of service. Presently if I need to change the pick-up or
drop-off times I have to give 26 hours notice. Due to the changes I often experience I am
notable to allow for this much advance notice. I have since September lost 6 points and 1
was able to get them to change this to 3 points but the policy is very punitive and
stressful.. I would like changes to be made to the policy to remove the point system and
to get assurance that when I ask for changes in advance they will accommodate me.
I would like Mobility to take a took at the Ontario March of Dimes service. They do not
use a point. system.
Would you please see what you can do to improve Mobility Service.
Sincerely,
Tyler Barker
-30-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM # 1 -1
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. EAC09-09
SUBJECT: Environmental Advisory Committee
Recommendation Summary from December 3, 2009
FROM: Environmental Advisory Committee
DATE: January 19, '2010
RECOMMENDATIONS
ADOPTION OF MINUTES
Environmental Advisory Committee Meeting Record No. 09-08, dated Thursday,
November 5, 2009
THAT the meeting Record No. 09-08 dated November 5, 2009 be adopted.
DELEGATIONS
(a) Mr. Peter Piersol, Chair of the Environmental Advisory Committee —
Climate Change — Greenhouse Gas Emission Reduction Plans
THAT the delegation by Chair Peter Piersol entitled "Climate Change — Greenhouse Gas
Emission Reduction Plans" be received;
THAT it be recommended to Council that the Town of Aurora:
(a) Commit to a climate protection local action plan, both Town and community;
(b) Join "Cities for Climate Protection" and/or "Partners for Climate Protection";
(c) Request that Chair Peter Piersol work with Town Staff to start on milestones as
soon as possible (emissions inventory early 2010 and reduction targets and action
plan by late 2010); and
Get credit for existing initiatives and manage future actions
(b) Mr. Jeff Harti, Windfall Ecology Centre
Re: Pukwis Community Wind Park
THAT the delegation by Mr. Jeff Hard regarding the Pukwis Community Wind Park be
received for information
-31-
GENERAL COMMITTEE AGENDA
JANUARY 197 2010
January 19, 2010
MATTERS FOR CONSIDERATION
ITEM # 1 - 2
2- Report No. EAC09-09
1. Information on Stormwater Reduction Technologies
THAT it be recommended to Council that Staff be requested to provide strategies to utilize
Stormwater Reduction Technologies during both infill and greenfield development to
achieve higher infiltration and evaporation through the planning and development process.
INFORMATIONAL ITEMS
2. Update from the Manager of Environmental Initiatives
Re: Quotation for Aluminum "Idle Free Zone" Signage"
THAT the quotation for aluminum 'Idle Free Zone" signage be received for information.
ATTACHMENTS
Attachment #1 - Environmental Advisory Committee Minutes of December 3, 2009
Prepared by. Carrie Eastwood, Council/Committee Secretary, ext. 4225
Carrie Eastwood
Council/Committee Secretary
On behalf of the Environmental Advisory Committee
-32-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
AURORA,
COMMITTEE MINUTES
MEETING NO, 09-09
Committee: Environmental Advisory Committee
Date: Thursday, December 3, 2009
Time and Location: 7:00 p.m., Leksand Room
ITEM # 1 - s
ATTACHMENT
Committee Members: . Peter Piersol, Chair, Councillor Evelina MacEachern, Vice -
Chair, Gordon Barnes, David Tomlinson, Susan Walmer
and Richard Wizemann
Absent: Heather Cole, Councillor Wendy Gaertner and Councillor
John Gallo
Other Attendees: Christina Nagy -Oh, Manager of Environmental Initiatives and
Elma Stevenson, Committee Secretary
The Chair called the meeting to order at 7:05 p.m
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Susan Walmer
Seconded by David Tomlinson
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
CARRIED
-33-
GENERAL COMMITTEE AGENDA JITEM #
JANUARY 199 2010
Environmental Advisory Committee Record No. 09-09
Thursday, December 3, 2009
Page 2 of 5
ADOPTION OF MINUTES
Environmental Advisory Committee Meeting
Record No. 09-08, dated Thursday, November 5, 2009
Moved by Councillor MacEachern Seconded by Richard Wizemann
THAT the meeting Record No. 09-08 dated November 5, 2009 be
adopted.
CARRIED
DELEGATIONS
Moved by Gordon Barnes Seconded by Susan Walmer
THAT delegation (b) be brought forward for consideration at this time.
CARRIED
(b) Mr. Jeff Harti, Windfall Ecology Centre
Re: Pukwis Community Wind Park
Mr. Jeff Harti, representing Windfall Ecology Centre, was in attendance to make
a presentation regarding the Pukwis Community Wind Park. The Committee was
advised that "Pukwis" is the Ojibwa word for whirwind and this project is a 54
Megawatt wind farm joint venture between the Chippewas of Georgina Island
First Nation and a community -based cooperative known as the Pukwis Energy
Cooperative to be comprised of members.from within the GTA. The first phase of
the project will consist of 10 utility scale wind turbines, each 400 feet high with a
2 Megawatt capacity. The project construction will be financed by equity raised
within the GTA through a cooperative share offering enabled by the Green
Energy Act and traditional commercial loans backed by a long term power
purchase agreement with the Ontario Power Authority. Mr. Harti would like to
hold a series of meetings in the Region of York regarding this project and
requested support from the Town of Aurora to co -host a meeting. The
Committee suggested that Mr. Harti provide more detailed information regarding
this matter and, also suggested that he may wish to approach the Region of York
Environmental Services Committee in this regard.
-34-
GENERAL COMMITTEE AGENDA ITEM #
JANUARY 19, 2010
Environmental Advisory Committee Record No. 09-09
Thursday, December 3, 2009
Page 3 of 5
Moved by Susan Walmer
Seconded by David Tomlinson
THAT the delegation by Mr. Jeff Harti regarding the Pukwis Community
Wind Park be received for information.
CARRIED
(a) Mr. Peter Piersol, Chair of the Environmental Advisory Committee —
Climate Change — Greenhouse Gas Emission Reduction Plans
Chair Peter Piersol made a presentation regarding Greenhouse Gas Emission
Reduction Plans relating to climate change which included review of the
following:
➢ Global Temperature Chart — the past 20,000 years and the next 100 years;
➢ Chart indicating the number of flood events by continent and decade since
1950;
➢ Observed Global Sea Level Rise;
➢ Details relating to the December 2009 United Nations Climate Change
Conference in Copenhagen, Denmark;
➢ Action Plan participants; and
Reduction Action and Climate Protection Programs and Program
Resources.
Moved by Gordon Barnes Seconded by Susan Walmer
THAT the delegation by Chair Peter Piersol entitled "Climate Change —
Greenhouse Gas Emission Reduction Plans" be received;
THAT it be recommended to Council that the Town of Aurora:
(a) Commit to a climate protection local action plan, both Town and
community;
(b) Join "Cities for Climate Protection" and/or "Partners for. Climate
Protection';
(c) Request that Chair Peter Piersol work with Town Staff to start on
milestones as soon as possible (emissions inventory early 2010
and reduction targets and action plan by late 2010); and
Get credit for existing initiatives and manage future actions.
CARRIED
-35-
GENERAL COMMITTEE AGENDA JITEM
JANUARY 197 2010
Environmental Advisory Committee Record No. 09-09
Thursday, December 3, 2009
Page 4 of 5
MATTERS FOR CONSIDERATION
Information on Stormwater Reduction Technologies
Moved by Gordon Barnes
Seconded by Richard Wizemann
THAT it be recommended to Council that Staff be requested to provide
strategies to utilize Stormwater Reduction Technologies during both infill
and greenfield development to achieve higher infiltration and evaporation
through the planning and development process.
CARRIED
INFORMATIONAL ITEMS
2. Update from the Manager of Environmental Initiatives
Re: Quotation for Aluminum "Idle Free Zone" Signage"
Moved by Richard Wizemann Seconded by Gordon Barnes
THAT the quotation for aluminum 'Idle Free Zone" signage be received for
information.
CARRIED
NEW BUSINESS
Christina Nagy -Oh, Manager of Environmental Initiatives advised that the Town has
acquired the services of an environmental intern student from the University of Guelph
who will be starting in January 2010 and continuing for a four -month period.
David Tomlinson suggested that a meeting should be arranged with Town Staff, the
Region of York and the Ministry of Natural Resources to get direction regarding
establishing Provincial policies regarding grasslands.
Councillor MacEachern provided an update regarding the Five -Year Official Plan
Review and the 2C Secondary Plan.
Gordon Barnes provided information with respect to the Hadley Grange Nature Reserve
and stated that there will be a meeting in January 2010 regarding this matter.
-36-
GENERAL COMMITTEE AGENDA ITEM
JANUARY 19, 2010
Environmental Advisory Committee Record No. 09-09
Thursday, December 3, 2009
Page 5 of 5
ADJOURNMENT
Moved by Susan Walmer
THAT the meeting be adjourned at 8:30 p.m.
Peter Piersol, Chair
Environmental Advisory Committee
CARRIED
. 37
GENERAL COMMITTEE AGENDA ITEM # 2-1
JANUARY 1% 2010
-� TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. AAC09-09
SUBJECT: Accessibility Advisory Committee
Recommendation Summary from Wednesday, December 9, 2009
DATE: January 19, 2010
RECOMMENDATIONS
ADOPTION OF MINUTES
Accessibility Advisory Committee Meeting Minutes of Wednesday,
November 4, 2009
THAT the Accessibility Advisory Committee minutes dated Wednesday, November 4,
2009 be adopted.
DELEGATIONS
a) Mr. Tyler Barker, Resident
Re: Concerns Regarding Mobility Plus — York Region
THAT the Accessibility Advisory Committee recommend to Council that the Accessibility
Advisor be directed to prepare a report for the Mayor's office summarizing the concerns
and requests raised by Mr. Tyler Barker; -with respect to the York Region Transit (YRT) .
Mobility Plus Service; and
THAT a request be made to the Mayor's office that the concerns listed by the Accessibility
Advisory Committee be communicated directly to the Region of York's Transportation
Department as well as its Accessibility Advisory Committee; and
THAT such report should include, but not be limited to, the following concerns and
requests:
YRT Mobility Plus customer service should be aligned with the Accessibility for
Ontarians with Disabilities Act (AODA) standards;
York Region should supply, additional Mobility Plus vehicles with rear -loading
capability, to provide back-up for the 1 (one) vehicle currently in service, which is
approximately 16 years old;
• Mobility Plus hours of service for customers requiring rear -loading capability should
be extended to include evenings and weekends;
-38-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM # 2 - 2
January 19, 2010 - 2 Report No. AAC09-09
• the penalization system of banking demerit points must be reviewed and/or
eliminated as to not penalize people with disabilities when circumstances are
beyond their control;
• the 5 (five) minute departure window should be extended to a reasonable amount of
time to allow any customer with obvious mobility restrictions/barriers to prepare,
reach and board the vehicle safely;
• all YRT Mobility Plus staff and drivers should receive the benefit of full
comprehensive "Disability Awareness & Sensitivity Training";
• customers using the Mobility Plus service should be treated with respect in
accordance with regulation 429-07 under the Accessibility for Ontarians with
Disabilities Act (AODA): "the 4 Principles of Accessible Customer Standards -
Inclusion, Dignity, Equal -Opportunity and Integrity"; and
THAT it be recognized that these concerns and requests reflect the challenges faced by a
growing number of people with disabilities and mobility restrictions across Aurora and York
Region; and
THAT it be recommended to Council that Mr. Tyler Barker be invited to accompany Mayor
Phyllis Morris when attending any meetings related to this issue; and
THAT the Accessibility Advisory Committee recommend to Council that the Accessibility
Advisor be requested to look into the mandatory enforcement of a tie -down policy for all
people using wheelchairs boarding YRTNIVA buses.
ITEMS FOR CONSIDERATION
Accessibility Advisory Committee Terms of Reference - Revised
THAT the revised Terms of Reference for the Accessibility Advisory Committee be
approved and referred to Council; and
THAT it be recommended that the revised Terms of Reference for the Accessibility
Advisory Committee be adopted by Council
2. Update from the Accessibility Advisor
Re: International Day for Persons with Disabilities
THAT the update from the Accessibility Advisor regarding International Day for Persons
with Disabilities be received for information.
-39-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
January 19, 2010 - 3 -
INFORMATION ITEMS
ITEM # 2 - s
No. AAC09-09
3. Extract from November 24, 2009 Council Meeting
Re: November 4, 2009 Accessibility Advisory Committee Meeting Minutes
THAT the extract from the November 4, 2009 Council meeting be received for information.
ATTACHMENTS
Attachment #1 — Accessibility Advisory Committee Minutes of December 9, 2009
Prepared by: Carrie Eastwood, Council/Committee Secretary Ext. 4225
Carrie Eastwood
Council/Committee Secretary
On behalf of the Accessibility Advisory Committee
-40-
GENERAL COMMITTEE AGENDA JITEM # 2 - 4
JANUARY 193 2010
AUJ CORA ATTACHMENT 1
COMMITTEE MINUTES
MEETING NO. 09-09
Committee: Accessibility Advisory Committee
Date: Wednesday, December9, 2009
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Ann Boden Chair, Councillor Bob McRoberts, Co -Chair,
Catherine Couchman and John Lenchak .
Absent: Tim Savage
Other Attendees: Ivy Henriksen - Accessibility Advisor and Carrie Eastwood —
Council/Committee Secretary
The Chair called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Councillor McRoberts Seconded by Catherine Couchman
THAT the content of the agenda as circulated by the Customer and
Legislative Services Department be approved.
CARRIED
ADOPTION OF MINUTES
Accessibility Advisory Committee Meeting Minutes of November 4, 2009
Moved by Catherine Couchman Seconded by Councillor McRoberts
THAT the minutes of the Accessibility Advisory Committee meeting of
November 4, 2009 be adopted:
CARRIED
GENERAL COMMITTEE AGENDA
JANUARY 1% 2010
.Accessibility Advisory Committee Minutes
Wednesday, December 9, 2009
Page 2 of 5
DELEGATIONS
a) Mr. Tyler Barker, Resident
Re: Concerns Regarding Mobility Plus — York Region
Mr. Tyler Barker addressed the Accessibility Advisory Committee to express a number
of concerns with.regard to the York Region Transit (YRT) Mobility Plus Service such as
long wait times, unavailable service due to repairs, being penalized, through a demerit
points system, for booking the service later than the required notice period and drivers
being required to wait for a maximum of only five minutes past the requested pick-up
time then driving away leaving Mr. Barker unable to get to his appointments. Mr. Barker
requested that the Accessibility Advisory Committee take his concerns to the
appropriate parties to encourage proactive and inclusive improvements to this service.
Moved by Catherine Couchman
Seconded by John Lenchak
THAT the comments from the delegate, Mr. Tyler Barker be received.
CARRIED
Moved by Catherine Couchman Seconded by John Lenchak
THAT the Accessibility Advisory Committee recommend to Council that
the Accessibility Advisor be directed to prepare a report for the Mayor's
office summarizing the concerns and requests raised by Mr. Tyler Harker,
with respect to the York Region Transit (YRT) Mobility Plus Service; and
THAT a request be made to the Mayor's office that the concerns listed by
the Accessibility Advisory Committee be communicated directly to the
Region of York's Transportation Department as well as its Accessibility
Advisory Committee; and
THAT such report should include, but not be limited to, the following
concerns and requests:
• YRT Mobility Plus customer service should be aligned with the
Accessibility for Ontarians with Disabilities Act (AODA) standards;
• York Region should supply additional Mobility Plus vehicles with
rear -loading capability, to provide back-up for the 1 (one) vehicle
currently in service, which is approximately 16 years old;
• Mobility Plus hours of service for customers requiring rear -loading
capability should be extended to include evenings and weekends-
-42-
GENERAL COMMITTEE AGENDA
JANUARY 1% 2010
Accessibility Advisory Committee Minutes
Wednesday, December 9, 2009
Page 3 of 5
ITEM # 2 - 6
• the penalization system of banking demerit points must be
reviewed and/or eliminated 'as to not penalize people with
disabilities when circumstances are beyond their control;
• the 5 (five) minute departure window should be extended to a
reasonable amount of time to allow any customer with obvious
mobility restrictions/barriers to prepare, reach and board the vehicle
safely;
• all YRT Mobility Plus staff and drivers should receive the benefit of
full comprehensive "Disability Awareness & Sensitivity Training";
• customers using the Mobility Plus service should be treated with
respect in accordance with regulation 429-07 under the
Accessibility for Ontarians with Disabilities Act (AODA): "the 4
Principles of Accessible Customer Standards - Inclusion, Dignity,
Equal -Opportunity and Integrity"; and
THAT it be recognized that these. concerns and requests reflect the
challenges faced by a growing number of people with disabilities and
mobility restrictions across Aurora and York Region; and
THAT it be recommended to Council that Mr. Tyler Barker be invited to
accompany Mayor Phyllis Morris when attending any meetings related to
this issue.
CARRIED
Moved by Councillor McRoberts Seconded by Catherine Couchman
THAT the Accessibility Advisory Committee recommend to Council that
the Accessibility Advisor be requested to .look into the mandatory
enforcement of a tie -down policy for all people using wheelchairs boarding
YRT/VIVA buses.
CARRIED
-43-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Accessibility Advisory Committee Minutes
Wednesday, December 9, 2009
Page 4 of 5
MATTERS FOR CONSIDERATION
Accessibility Advisory Committee Terms of Reference - Revised
ITEM # 2-7
Moved by Councillor McRoberts Seconded by Catherine Couchman
THAT the revised Terms of Reference for the Accessibility Advisory
Committee be approved and referred to Council; and
THAT it be recommended that the revised Terms of Reference for the
Accessibility Advisory Committee be adopted by Council.
CARRIED
2. Update from the Accessibility Advisor
Re: International Day for Persons with Disabilities
Moved by Catherine Couchman
Seconded by John Lenchak
THAT the update from the Accessibility Advisor regarding International
Day for Persons with Disabilities be received for information.
CARRIED
INFORMATIONAL ITEMS
3. Extract from November 24, 2009 Council Meeting
Re: November 4, 2009 Accessibility Advisory Committee Meeting Minutes
Moved by Councillor McRoberts Seconded by Catherine Couchman
THAT the extract from the November 4, 2009 Council meeting be received
for information.
CARRIED
OTHER BUSINESS
The Accessibility Advisor, Ivy Henriksen, advised that she had attended a Provincial
Accessibility for Ontarians with Disabilities Act (AODA) Seminar on December 8, 2009
and provided the committee members with copies of a presentation given by an
independent reviewer named Mr. Charles Beer, regarding the AODA. Ms Henriksen
further advised that Mr. Charles Beer is organizing an AODA review session which will
-44-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Accessibility Advisory Committee Minutes
Wednesday, December 9, 2009
Page 5 of 5
ITEM # 2 - 8
be hosted by the Regional Municipality of York on December 21, 2009 from 8:30 a.m. to
10:00 a.m. at the Administrative Centre, 172.50 Yonge Street, Newmarket and the
Accessibility Advisory Committee members are encouraged to attend to take part in this
review exercise.
Ms Henriksen advised that the Manager of Facilities was unable to attend this meeting,
however he provided a brief list of updates to the list of facility upgrades and retrofits,
which she reviewed for the members' information.
Ms Ann Boden provided a brief update regarding the Chamber of Commerce Open
House, which she had attended on Thursday, December 3, 2009,
ADJOURNMENT
Moved by John Lenchak
THAT the meeting be adjourned at 8:45 p.m.
Ann Boden, Chair
Accessibility Advisory Committee
CARRIED
-45-
GENERAL COMMITTEE AGENDA ITEM # 3 - 1
JANUARY 19, 2010
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. TSAC09-08
SUBJECT: Traffic Safety Advisory Committee
Recommendation Summary from Monday, December 9, 2009
DATE: January 19, 2010
RECOMMENDATIONS
ADOPTION OF MINUTES
Traffic Safety Advisory Committee Meeting Minutes of Wednesday, October 14, 2009
THAT the Traffic Safety Advisory Committee minutes dated Wednesday, October 14, 2009
be adopted.
DELEGATIONS
(a) Ms. Julie Mallany
Re: Item 1 — Hollandview Trail and McMaster Avenue Intersection
Crossing Guard Request
THAT the comments of the delegate be received for information.
(b) Mr. John Lenchak
Re: Item 4 — Correspondence from Mr. John Lenchak —
Traffic Flow on Kennedy Street West
THAT the comments of the delegate be received for information.
ITEMS FOR CONSIDERATION
Memorandum from the Traffic/Transportation Analyst
Re: Hollandview Trail and McMaster Avenue Intersection
— Crossing Guard Request
THAT this memorandum be received for information; and
THAT it be recommended to Council that the request for school crossing guards at the
Hollandview Trail and McMaster Avenue intersection be denied.
-46-
GENERAL COMMITTEE AGENDA
ITEM # 3 - 2
JANUARY 1% 2010
January 19 2010 - 2 - Report No. TSAC09-08
2. TSAC09-013 - Pinnacle Trail Safety Study Follow -Up
THAT Report TSAC09-013 - Pinnacle Trail — Safety Study Follow -Up be received for
information.
3. Memorandum from the Acting By-law Services Manager
Re: TSAC 2009 Pending List — TSAC 124,127 & 128
THAT this memorandum be received for information.
4. Correspondence from John Lenchak, Resident
Re: Traffic Flow on Kennedy Street West
THAT the correspondence from Mr. John Lenchak be received for information; and
THAT it be recommended to Council that this matter be referred to Staff to request
comments from the Town's Accessibility Advisor relating to the concerns of area residents
regarding accessibility issues and the possibility of placing signage in the area regarding
these issues; and
THAT staff also investigate the installation of a flashing light with posted speed limit; and
THAT York Regional Police be requested to provide increased enforcement in the area.
Correspondence from Doug Wilson, Resident
Re: Speeding. Concerns on Hunters Glen Road
THAT the correspondence be received for information; and
THAT the Traffic Safety Advisory Committee await receipt of the Staff report in 2010; and
THAT Staff be requested to advise Mr. Wilson accordingly.
INFORMATION ITEMS
6. Correspondence from Robert Luton, Resident
Re: Speeding Concerns on Borealis Avenue
THAT the correspondence be received for information.
-47.
GENERAL COMMITTEE AGENDA ITEM ## 3-3
JANUARY 1% 2010
January 19, 2010 - 3 - Report No TSAC09 08
7. Correspondence from Jane Boorman, Resident
Re: Traffic Concern at Conover Avenue
THAT the correspondence be received for information; and
THAT Staff be requested to advise Ms. Boorman that this matter has been brought to the
attention of the Town By-law Enforcement Staff; and
THAT York Regional Police be requested to provide speed enforcement in the area.
8. Correspondence from Councillor Granger —
Re: Request for All -Way Stop Signs at Loraview & Briars Trail
THAT the correspondence be received for information; and
THAT Staff be requested to advise Councillor Granger what action has been taken by Staff
respecting this matter.
ATTACHMENTS
Attachment #1 — Traffic Safety Advisory Committee Minutes of December 9, 2009
Prepared by: Carrie Eastwood, Council/Committee Secretary Ext. 4225
Carrie Eastwood
Council/Committee Secretary
On behalf of the Traffic Safety Advisory Committee
-48-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
AURORA
COMMITTEE MINUTES
MEETING NO. 09-08
ITEM # 3 - 4
Committee: Traffic Safety Advisory Committee
Date: Wednesday,, December 9, 2009
Time and Location: 7:00 p.m., Council Chambers
Committee Members: Mike Walters — Chair, Councillor Gallo, Debbie Latimer, Rino
Roncadin and Dave Watson
Absent: Brett Cole, Councillor Granger — Vice -Chair and Carmen
Zambri
Other Attendees: Jamal Massadeh, Traffic/Transportation Analyst, Heather
Green, Acting Manager of By-law Services, Cindy Skillins,
PACT and Elma Stevenson, Council/Committee Secretary
The Chair called the meeting to order at 7:03 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Debbie Latimer
Seconded by Rino Roncadin
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the addition of the following, be approved:
➢ New Delegation (b) — Mr. John Lenchak
Re: Item 4 — Correspondence from Mr. John Lenchak — Traffic Flow
on Kennedy Street West
➢ Added Item 8 Correspondence from Councillor Granger — Re:
Request for All -Way Stop Signs at Loraview Lane & Briardale Place
CARRIED
-49-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Traffic Safety Advisory Committee Record No. 09-08
Wednesday, December 9, 2009
Page 2 of 6
ADOPTION OF MINUTES
ITEM # 3 - s
Traffic Safety Advisory Committee Meeting Minutes dated Wednesday,
October 14, 2009
Moved by Rino Roncadin
Seconded by Dave Watson
THAT the Traffic Safety Advisory Committee meeting minutes dated
Wednesday, October 14, 2009 be adopted.
CARRIED
DELEGATIONS
Moved by Rino Roncadin
Seconded by Debbie Latimer
THAT New Delegation (b) —.Mr. John Lenchak be brought forward.
CARRIED
(b) Mr. John Lenchak
Re: Item 4 — Correspondence from Mr. John Lenchak —
Traffic Flow on Kennedy Street West
Mr: John Lenchak addressed the Traffic Safety Advisory Committee to request
reconsideration of a 1997 request for a stop sign at Windham Trail and Kennedy
Street West. Mr. Lenchak advised that he has resided in the subject area since
1997 and as a result of several changes that have taken place since that time,
such as the widening of Bathurst Street and an additional housing development,
there has been a marked increase in traffic volume travelling at high rates of
speed. Mr. Lenchak also advised that there is increased concern because a
number of the area residents have accessibility issues.
Moved by Rino Roncadin
Seconded by Debbie Latimer
THAT the comments of the delegate be received for information.
CARRIED
Moved by Dave Watson Seconded by Debbie Latimer
THAT item 4 be brought forward for consideration.
CARRIED
-50-
GENERAL COMMITTEE AGENDA JITEM # 3 - 6
JANUARY 19, 2010
Traffic Safety Advisory Committee Record No. 09-08
Wednesday, December 9, 2009
Page 3 of 6
4. Correspondence from John Lenchak, Resident
Re: Traffic Flow on Kennedy Street West
Moved by Rino Roncadin Seconded by Councillor Gallo
THAT the correspondence from Mr. John Lenchak be received for
information; and
THAT it be recommended to Council that this matter be referred to Staff to
request comments from the Town's Accessibility Advisor relating to the
concerns of area residents regarding accessibility issues and the
possibility of placing signage in the area regarding these issues; and
THAT staff also investigate the installation of a flashing light with posted
speed limit; and
THAT York Regional Police be requested to provide increased
enforcement in the area.
CARRIED
(a) Ms. Julie Mallany
Re: Item 1 — Hollandview Trail and McMaster Avenue Intersection
Crossing Guard Request
Ms. Julie Mallany addressed the committee to reiterate her disappointment in the
staff recommendation against appointing a crossing guard for the crosswalk at
the intersection of McMaster Avenue and Hollandview Trail. Ms. Mallany
restated her position that the crosswalk is not safe for pprents and children who
use it to travel back and forth from St. Jerome Catholic Elementary School and
Northern Lights Public School as many drivers are disobeying. the stop sign
control at the intersection.
Moved by Rino Roncadin
Seconded by Councillor Gallo
THAT the comments of the delegate be received for information.
CARRIED
-51-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Traffic Safety Advisory Committee Record No. 09-08
Wednesday, December 9, 2009
Page 4 of 6
Moved by Councillor Gallo
ITEM # 3 - 7
Seconded by Rino Roncadin
THAT item 1 be brought forward for consideration.
WAIWITZI-11
MATTERS FOR CONSIDERATION
1. Memorandum from the TrafficiTransportation Analyst
Hollandview Trail and McMaster Ave Intersection —
Crossing Guard Request
2.
0
Moved by Rino Roncadin Seconded by Councillor Gallo
THAT this memorandum be received for information; and
THAT it be recommended to Council that the request for school crossing
guards at the Hollandview Trail and McMaster Avenue intersection be
denied.
CARRIED
TSAC09-013 - Pinnacle Trail —
Safety Study Follow -Up
Moved by Councillor Gallo
Seconded by Dave Watson
THAT Report TSAC09-013 - Pinnacle Trail — Safety Study Follow -Up be
received for information.
CARRIED
Memorandum from the Acting By-law Services Manager
Re: TSAC 2009 Pending List — TSAC 124,127 & 128
Moved by Rino Roncadin
Seconded by Debbie Latimer
THAT this memorandum be received for information.
CARRIED
-52-
GENERAL COMMITTEE AGENDA
JANUARY 197 2010
Traffic Safety Advisory Committee Record No. 09-08
Wednesday, December 9, 2009
Page 5 of 6
5
6.
7
Correspondence from Doug Wilson, Resident
Re: Speeding Concerns on Hunters Glen Road
Moved by Rino Roncadin
ITEM
Seconded by Dave Watson
THAT the correspondence be received for information; and
THAT the Traffic Safety Advisory Committee await receipt of the Staff
report in 2010; and
THAT Staff be requested to advise Mr. Wilson accordingly.
CARRIED
Correspondence from Robert Luton, Resident
Re: Speeding Concerns on Borealis Avenue
Moved by Rino Roncadin
Seconded by Debbie Latimer
THAT the correspondence be received for information.
CARRIED
Correspondence from Jane Boorman, Resident
Re: Traffic Concern at Conover Avenue
Moved by Debbie Latimer
Seconded by Rino Roncadin
THAT the correspondence be received for information; and
THAT Staff be requested to advise Ms. Boorman that this matter has been
brought to the attention of the Town By-law Enforcement Staff; and
THAT York Regional Police be requested to provide speed enforcement in
the area.
CARRIED
-53-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Traffic Safety Advisory Committee Record No. 09-08
Wednesday, December 9, 2009
Page 6 of 6
8. Correspondence from Councillor Granger —
Re: Request for All -Way Stop Signs at Loraview & Briars Trail
Moved by Councillor Gallo
ITEM # 3-9
Seconded by Rino Roncadin
THAT the correspondence be received for information; and
THAT Staff be requested to advise Councillor Granger what action has
been taken by Staff respecting this matter.
CARRIED
ADJOURNMENT
Moved by Dave Watson
THAT the meeting adjourn at 8:10 p.m.
V Mike Walters, Chair
Traffic Safety Advisory Committee
CARRIED
-54-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM # 4-1
/- TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. HAC09-10
SUBJECT: Heritage Advisory Committee
Recommendation Summary from Monday; December 14, 2009
DATE: January 19, 2010
RECOMMENDATIONS
ADOPTION OF MINUTES .
Heritage Advisory Committee Meeting.Minutes of Monday, November 9, 2009
THAT the Heritage Advisory Committee minutes dated Monday, November 9, 2009 be
adopted.
ITEMS FOR CONSIDERATION
1. Report PL09-091- Projects Reviewed by the Manager of Heritage
Planning and Urban Design, October/November 2009
THAT Heritage Advisory Committee Report PL09-091 entitled Projects Reviewed by the
Manager of Heritage and Urban Design for October/November 2009, be received as
information.
2. Report PL09-093 -Doors Open Aurora 2010 Update Report
THAT report PL09-093 entitled Doors Open Aurora 2010 Update be received as
information.
INFORMATION ITEMS
3. Memorandum from the Manager of Heritage Planning and Urban Design
Re: York Region Heritage Directory, 2009 Edition
THAT the York Region Heritage Directory, .2009 Edition, be received for information.
-55-
GENERAL COMMITTEE AGENDA
JANUARY 1% 2010
ITEM# 4-s
January 19, 2010 - 2 - Report No. HAC09-10
4. Memorandum from Mayor Phyllis Morris
Re: Arts and Culture Fund - Grant Application
THAT the memorandum from Mayor Morris regarding. an Arts and Culture Fund - Grant
Application be received for information.
5. Memorandum from the Manager of Heritage Planning and Urban Design
Re: Articles from Current Heritage Publications
THAT the memorandum regarding articles from current heritage publications be received
for information.
Correspondence from York Region
Re: Upper York Sewage Solutions — Individual Environmental Assessment
Notice of Submission of Terms of Reference - Added Item
THAT the correspondence from York Region regarding Upper York Sewage Solutions —
Individual Environmental Assessment Notice of Submission of Terms of Reference, be
received for information.
ATTACHMENTS
Attachment #1 — Heritage Advisory Committee Minutes of December 14, 2009
Prepared by: Carrie Eastwood, Council/Committee Secretary Ext. 4225
Carrie Eastwood
Council/Committee Secretary
On behalf of the Heritage Advisory Committee
-56-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
AURORA
COMMITTEE MINUTES
MEETING NO. 09-10
ATTACHMENT
Committee: Heritage Advisory Committee
Date: Monday, December 14,.2009
Time and Location: 7:00 p.m., Holland Room
Committee Members: Councillor McRoberts (Acting Chair), Erina Kelly, Bill
Newman, Jacqueline Stuart and Lynne McKenzie
Members Absent: Donna Smith (Chair), John McIntyre (Vice -Chair), Andries
Godschalk and Councillor Collins-Mrakas
Other Attendees: Mai AI Nabhan, Manager of Heritage Planning & Urban
Design and Carrie Eastwood, Council/Committee Secretary
The meeting was called to order at 7:00 p.m
APPOINTMENT OF ACTING CHAIR .
Moved by Lynne McKenzie
Seconded by Bill Newman
THAT Councillor McRoberts be appointed as Acting Chair for this meeting.
CARRIED
DECLARATIONS OF INTEREST
None
APPROVAL OF AGENDA
Moved by Jacqueline Stuart
Seconded by Erina Kelly
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional item, be approved:
➢ Item 6 - Correspondence from York Region
Re: Regarding Upper York Sewage Solutions — Individual
Environmental Assessment Notice of Submission of Terms of
Reference
CARRIED
-57-
GENERAL COMMITTEE AGENDA
JANUARY 199 2010
Heritage Advisory Committee Meeting Minutes
Monday, December 14, 2009
Page 2 of 4
ADOPTION OF MINUTES
ITEM # 4 - a
Heritage Advisory Committee Meeting Minutes of Monday, November 9, 2009
Moved by Bill Newman
Seconded by Lynne McKenzie
THAT the Heritage Advisory Committee minutes dated Monday,
November 9, 2009 be adopted.
CARRIED
DELEGATIONS
None
ITEMS FOR CONSIDERATION
1. Report PL09-091- Projects Reviewed by the Manager of Heritage
Planning and Urban Design, October/November 2009
Moved by Lynne McKenzie
Seconded by Jacqueline Stuart
THAT Heritage Advisory Committee Report PL09-091 entitled Projects
Reviewed by the Manager of Heritage and Urban Design for
October/November 2009, be received as information.
CARRIED
2. Report PL09-093 - Doors Open Aurora 2010 Update Report
Moved by Lynne McKenzie
Seconded by Erina Kelly
THAT report PL09-093 entitled Doors Open Aurora 2010 Update be
received as information.
CARRIED
-58-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Heritage Advisory Committee Meeting Minutes
Monday, December 14, 2009
Page 3 of-4
INFORMATION ITEMS
3. Memorandum. from the Manager of Heritage Planning and Urban Design
Re: York Region Heritage Directory, 2009 Edition
0
5.
Moved by Lynne McKenzie
Seconded by Jacqueline Stuart
THAT the York Region Heritage Directory, 2009 Edition, be received for
information.
CARRIED
Memorandum from Mayor Phyllis Morris
Re: Arts and Culture Fund - Grant Application
Moved by Bill Newman
Seconded by Lynne McKenzie
THAT the memorandum from Mayor Morris regarding an Arts and Culture
Fund - Grant Application be received for information.
CARRIED
Memorandum from the Manager of Heritage Planning and Urban Design
Re: Articles from Current Heritage Publications
Moved by Jacqueline Stuart
Seconded by Lynne McKenzie
THAT the memorandum regarding articles from current heritage
publications be received for information.
CARRIED
6. Correspondence from York Region
Re: Upper York Sewage Solutions — Individual Environmental Assessment
Notice of Submission of Terms of Reference - Added Item
Moved by Bill Newman
Seconded by Erina Kelly
THAT the correspondence from York Region regarding Upper York
Sewage Solutions — Individual Environmental Assessment Notice of
Submission of Terms of Reference, be received for information.
CARRIED
59 -
GENERAL COMMITTEE AGENDA ITEM # 4 - 6
JANUARY 19, 2010
Heritage Advisory Committee Meeting Minutes
Monday, December 14, 2009
Page 4 of 4
NEW BUSINESS
Erina Kelly advised that mature trees located on the properties at Wells Street
Public School, and at the Church Street School Cultural Centre, do not share the
historical designation with the buildings located on those lands. Ms Kelly inquired
if there is any mechanism in place to, have the trees protected under the same
designation or if it is necessary to designate them separately. It was suggested
that this matter be placed on a future Heritage Advisory Committee agenda for
consideration.
ADJOURNMENT
Moved by Jacqueline Stuart
THAT the meeting be adjourned at 7:35 p.m.
CARRIED
Z Councillor Bob McRoberts (Acting -Chair)
/ Heritage Advisory Committee
-60-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
/ TOWN OF AURORA
AURORA. GENERAL COMMITTEE No. EDAC09-10
SUBJECT: Economic Development Advisory Committee
Recommendation Summary from December 17, 2009
FROM: Economic Development Advisory Committee
DATE: January 19, 2010
MINUTES OF THE PREVIOUS MEETING
Economic Development Advisory Committee Meeting Minutes
EDAC09-09 dated Thursday, October 5, 2009
THAT the Economic Development Advisory Committee Minutes of meeting EDAC09-09
dated Thursday, October 5, 2009 be adopted.
DELEGATIONS
(a) Mr. Robert Nolan of Millier Dickinson Blais
Re: Town of Aurora Business Retention and Expansion Strategy
THAT the comments of the delegate be received for information.
MATTERS FOR CONSIDERATION
Memorandum from Anthony lerullo, Manager of Strategic Initiatives
Re: Business Retention and Expansion Strategy
THAT the memorandum and the attached report be received for information; and
THAT staff prepare a business retention and expansion work plan for 2010.
2. Project Update from Anthony lerullo, Manager of Strategic Initiatives
Re: Economic Development Website
THAT the project update regarding the Economic Development website be received for
information.
-61-
GENERAL COMMITTEE AGENDA
JAWARY 19, 2010
ITEM # 5 - 2
January 19, 2010 - 2 - Report No. EDAC09-10
3. Memorandum from Anthony lerullo, Manager of Strategic Initiatives
Re: 2009 Year of Business Initiative
THAT the memorandum be received and forwarded to Council for information.
INFORMATIONAL ITEMS
4. Memorandum from Anthony lerullo, Manager of Strategic Initiatives
Re: Monthly Report to EDAC
and
5. Memorandum from Techa van Leeuwen,
Director of Building and By-law Services
Re: 2009 Construction Activity — Third Quarter Report
and
6. PL09-082 - Vacant Employment Land Inventory — 2009
and
7. Extract from October 20, 2009 General Committee Meeting
Re: October 5, 2009 Economic Development Advisory Committee
Meeting Minutes
and
8. Economic Development Advisory Committee Pending List
THAT items 4, 5, 6, 7 and 8 be received for information.
ATTACHMENTS
Attachment #1 - Economic Development Advisory Committee Minutes of December 17,
2009
Prepared by. Carol Clark, Council/Committee Secretary Ext. 4227
4,./ 4"
Carol Clark
Council/Committee Secretary
On behalf of the Economic Development Advisory Committee
-62-
GENERAL COMMITTEE AGENDA
i
JANUARY 19, 2010
AURORA
COMMITTEE MINUTES
MEETING NO. 09-10
ATTACHMENT
Committee: Economic Development Advisory Committee
Date: December 17, 2009
Time and Location: 7:00 p.m., Holland Room
Committee Members: Christopher Ballard, Chair, Councillor Evelina MacEachern,
Vice -Chair, Councillor Al Wilson, Bryan Black, Kathy van
Nostrand, Bob Ince and Mayor Morris ex-officio
Absent: Councillor Wendy Gaertner, Geoffrey Dawe, Kent Dinning,
Angelo Giannetta,
Other Attendees:, Anthony lerullo, Manager of Strategic Initiatives, Carol Clark,
Council/Committee Secretary
The Chair called the meeting to order at 7:11 p.m.
'DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Councillor MacEachern
Seconded by Bryan Black
THAT the content of the agenda as circulated by the Customer and
Legislative Services Department be approved.
CARRIED
-63-
GENERAL COMMITTEE AGENDA JITEM # 5 - 4
JANUARY 19, 2010
Economic Development Advisory Committee Minutes 09-10
Thursday, December 17, 2009
Page 2 of 5
MINUTES OF THE PREVIOUS MEETING
Economic Development Advisory Committee Meeting Minutes
EDAG09-09 dated Thursday, October 5, 2009
Moved by Councillor MacEachern
Seconded by Bryan Black
THAT the Economic Development Advisory Committee Minutes of
meeting EDAC09-09 dated Thursday, October 5, 2009 be adopted.
CARRIED
DELEGATIONS
(a) Mr. Robert Nolan of Millier Dickinson Blais
Re: Town of Aurora Business Retention and Expansion Strategy
Mr. Robert Nolan addressed the committee to provide an overview of the final Business
Retention and Expansion Strategy report. Mr. Nolan's recommendations resulting from
research conducted for the report are as follows:
1. Undertake a full Business Retention and Expansion Program
2. Make better use of networking and the Chamber of Commerce
3. Provide business and innovation support
4. Improve the supply of office and incubation space
5. Develop a concierge service.
Moved by Bob lnce
Seconded by Bryan Black
THAT the comments of the delegate be received for information.
CARRIED
-64-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Economic Development Advisory Committee Minutes 09-10
Thursday, December 17, 2009,
Page 3 of 5
MATTERS FOR CONSIDERATION
1. Memorandum from Anthony lerullo, Manager of Strategic Initiatives
Re: Business Retention and Expansion Strategy
Moved by Councillor MacEachern
Seconded by Bryan Black
THAT the memorandum and the attached report be received for
information; and
THAT staff prepare a business retention and expansion work plan for
2010.
CARRIED
Kathy van Nostrand left the meeting at 8:32 p.m.
+1
3.
Project Update from Anthony lerullo, Manager of Strategic Initiatives
Re: Economic Development Website
Moved by Councillor MacEachern
Seconded by Bob Ince
THAT the project update regarding the Economic Development website be
received for information.
CARRIED
Memorandum from Anthony lerullo, Manager of Strategic Initiatives
Re: 2009 Year of Business Initiative
Moved by Bryan Black
Seconded by Bob Ince
THAT the memorandum be received and forwarded to Council for
information.
CARRIED
-65-
GENERAL COMMITTEE AGENDA ITEM # 5 - 6
JANUARY 19, 2010
Economic Development Advisory Committee Minutes 09-10
Thursday, December 17, 2009
Page 4 of 5
MATTERS ARISING FROM PREVIOUS MEETING
None
INFORMATIONAL ITEMS
4. Memorandum from Anthony Ierullo, Manager of Strategic Initiatives
Re: Monthly Report to EDAC
and
5. Memorandum from Techa van Leeuwen,
Director of Building and By-law Services
Re: 2009 Construction Activity — Third Quarter Report
and
6. PL09.082 —Vacant Employment Land Inventory - 2009
and
Extract from October 20, 2009 General Committee Meeting
Re: October 5, 2009 Economic Development Advisory Committee
Meeting Minutes
and
8. Economic Development Advisory Committee Pending List
Moved by Bob Ince
Seconded by Bryan Black
THAT items 4, 5, 6, 7 and 8 be received for information.
NEW BUSINESS
None
CARRIED
-66-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Economic Development Advisory Committee Minutes 09-10
Thursday, December 17, 2009
Page 5 of 5
ADJOURNMENT
Moved by CouncillorMacEachern
THAT the meeting be adjourned at 9:02 p.m.
ls`?.�CItiL
Christopher Ballard, Chair
Economic Development Advisory Committee
-67-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM # 6-1
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. LSAC09-10
SUBJECT: Leisure Services Advisory Committee - Recommendation Summary
from December 17, 2009
FROM:. Leisure Services Advisory Committee
DATE: January 19, 2010
RECOMMENDATIONS
ADOPTION OF MINUTES
THAT the Leisure Services Advisory Committee Minutes No. 09-09 dated Thursday,
November 19, 2009 be adopted.
MATTERS ARISING FROM PREVIOUS MINUTES
1. LS09-053 — Canada Day Parade — Follow-up
THAT the Leisure Services Advisory Committee (LSAC) recommend to Council that the
Canada Day Parade be operated by the Town; and
THAT the Canada Day Parade budget be increased by $5,000.00 to engage the services
of a contract person to administer the parade; and
THAT the "Dance in the Park" on June 30th (2010) be operated by the Rotary Club of
Aurora.
2. LS09-052 — Ice Allocation
THAT the Leisure Services Advisory Committee receive this report for information.
-68-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM # 6 - 2
January 19 2010 -2- Report No. LSAC09-10
MATTERS FOR CONSIDERATION
Request from Councillor Granger
Re: Correspondence from Mr. Ron Gibson, Resident
Regarding Input Towards the Parks and Recreation Master Plan
THAT the correspondence from Mr. Ron Gibson, Resident regarding input towards the
Parks and Recreation Master Plan be received for information; and
THAT Staff be requested to provide a report with respect to the provision of ice time for a
curling facility in the Town of Aurora, background information and possible locations for a
curling facility; and
THAT item 9 be brought forward for consideration at this time.
9. Re: Item 3 — Correspondence from Mr. Ron Gibson, Resident, Regarding
Input Towards the Parks and Recreation Master Plan
THAT the correspondence from Mr. Ron Gibson, Resident regarding input towards the
Parks and Recreation Master Plan be received for information.
INFORMATIONAL ITEMS
4. Trails Sub -Committee Minutes, 09-07, October 2, 2009
THAT the Leisure Services Advisory Committee receive the Trails Sub -Committee Meeting
Minutes 09-07, October 2, 2009 as information; and
THAT the recommendations contained in the Trails Sub -Committee Meeting Minutes 09-
07, October 2, 2009 be brought forward to a future Leisure Services Advisory Committee
Meeting at which time members of the Trails Sub -Committee be requested to make a
delegation regarding the recommendations.
5. Trails Sub -Committee Minutes, 09-09, October 23, 2009
THAT the Leisure Services Advisory Committee receive the Trails Sub -Committee Meeting
Minutes 09-09, October 23, 2009 as information.
-69-
GENERAL COMMITTEE AGENDA ITEM # 6-3
JANUARY 19, 2010
January 19, 2010 - 3 - Report No LSAC09 10
6. Trails Sub -Committee Minutes, 09-10, October 27, 2009
THAT the Leisure Services Advisory Committee receive the Trails Sub -Committee Meeting
Minutes 09-10, October 27, 2009 as information.
Leisure Services Advisory Committee Pending List
THAT the Leisure Services Advisory Committee Pending List be received as information.
8. Extract from November 24, 2009 Council Meeting
Re: November 19, 2009 Leisure Services Advisory
Committee Meeting Minutes
THAT the extract from the November 24, 2009 Council Meeting regarding approval.of the
November 19, 2009 Leisure Services Advisory Committee Minutes be received as
information.
ATTACHMENTS
Attachment #1 — Leisure Services Advisory Committee Minutes of December 17, 2009
Prepared by. Carol Clark, Council/Committee Secretary, ext. 4227
Carol Clark
Council/Committee Secretary
On behalf of the Leisure Services Advisory Committee
-70-
GENERAL COMMITTEE AGENDA
JANUARY 199 2010
AURORA
COMMITTEE MINUTES
MEETING NO. 09-10
Committee: Leisure Services Advisory Committee
Date: Thursday, December 17, 2009
ITEM # 6 - 4
ATTACHMENT
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Councillor Granger, Vice -Chair, Councillor McRoberts,
Steven Forsey, Michael Levesque, Judy Norwell and
Kenneth Whitehurst
Absent: Councillor Evelina MacEachern, Chair, John Clement and
Jag Parhar
Other Attendees: Al Downey, Director of Leisure Services and Elma
Stevenson, Committee Secretary
Councillor Stephen Granger, Vice -Chair occupied the Chair in the absence of
Councillor Evelina MacEachern, who was attending the Economic Development
Advisory Committee Meeting taking place at the same time. The Vice -Chair called the
meeting to order at 7:10 P.M.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor McRoberts Seconded by Michael Levesque
THAT the agenda with the following additional items be approved:
➢ Item 1 — LS09-053 — Canada Day Parade — Follow-up; and
➢ Item 9 — Re: Item 3 — Correspondence from Mr. Ron Gibson,
Resident, Regarding Input Towards the Parks and Recreation
Master Plan.
CARRIED
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Leisure Services Advisory Committee Record No. 09-10
Thursday, December 17, 2009
Page 2 of 5
ADOPTION OF MINUTES
Moved by Judy Norwell
ITEM# 6 - 5
Seconded by Kenneth Whitehurst
THAT the Leisure Services Advisory Committee Minutes No. 09-09 dated
Thursday, November 19, 2009 be adopted.
CARRIED
DELEGATIONS
None
MATTERS ARISING FROM PREVIOUS MINUTES
1. LS09-053 — Canada Day Parade - Follow-up
Moved by Kenneth Whitehurst Seconded by Councillor McRoberts
THAT the Leisure Services Advisory Committee (LSAC) recommend to
Council that the Canada Day Parade be operated by the Town; and
THAT the Canada Day Parade budget be increased by $5,000.00 to
engage the services of a contract person to administer the parade.
CARRIED
Moved by Michdel Levesque Seconded by Judy Norwell
THAT the "Dance in the Park" on June 301h (2010) be operated by the
Rotary Club of Aurora.
CARRIED
.72.
GENERAL COMMITTEE AGENDA JITEM # 6 - 6
JANUARY 19, 2010
Leisure Services Advisory Committee Record No. 09-10
Thursday, December 17, 2009
Page 3 of 5
2. LS09-052 — Ice Allocation
Moved by Michael Levesque
Seconded by Steven Forsey
THAT the Leisure Services Advisory Committee receive this report for
information.
C�31t;31_�D
MATTERS FOR CONSIDERATION
3. Request from Councillor Granger
Re: Correspondence from Mr. Ron Gibson, Resident
Regarding Input Towards the Parks and Recreation Master Plan
Moved by Michael Levesque Seconded by Councillor McRoberts
THAT the correspondence from Mr. Ron Gibson, Resident regarding
input towards the Parks and Recreation Master Plan be received for
information; and
THAT Staff be requested to provide a report with respect to the provision
of ice time for a curling facility in the Town of Aurora, background
information and possible locations for curling facility; and
THAT Item 9 be brought forward for consideration at this time.
CARRIED
9. Re: Item 3 — Correspondence from Mr. Ron Gibson, Resident, Regarding
Input Towards the Parks and. Recreation Master Plan
Moved by Kenneth Whitehurst
Seconded by Steven Forsey
THAT the correspondence from Mr. Ron Gibson, Resident regarding input
towards the Parks and Recreation Master Plan be received for information.
CARRIED
-73-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Leisure Services Advisory Committee Record No. 09-10
Thursday, December 17, 2009
Page 4 of 5
INFORMATIONAL ITEMS
4. Trails Sub -Committee Minutes, 09-07, October 2, 2009
5.
1.1
Moved by Kenneth Whitehurst
ITEM # 6
Seconded by Judy Norwell
THAT the Leisure Services Advisory Committee receive the Trails Sub -
Committee Meeting Minutes 09-07, October 2, 2009 as information; and
THAT the recommendations contained in the Trails Sub -Committee
Meeting Minutes 09-07, October 2, 2009 be brought forward to a future
Leisure Services Advisory Committee Meeting at which time members of
the Trails Sub -Committee be requested to make a delegation regarding
the recommendations.
CARRIED
Trails Sub -Committee Minutes, 09-09, October 23, 2009
Moved by Kenneth Whitehurst
Seconded by Judy Norwell
THAT the Leisure Services Advisory Committee receive the Trails Sub -
Committee Meeting Minutes 09-09, October 23, 2009 as information.
CARRIED
Trails Sub -Committee Minutes, 09-10, October 27, 2009
Moved by Kenneth Whitehurst
Seconded by Judy Norwell
THAT the Leisure Services Advisory Committee receive the Trails Sub -
Committee Meeting Minutes 09-10, October 27, 2009 as information.
CARRIED
-74-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Leisure Services Advisory Committee Record No. 09-10
Thursday, December 17, 2009
Page 5 of 5
Leisure Services Advisory Committee Pending List
Moved by Steven Forsey
ITEM
Seconded by Kenneth Whitehurst
THAT the Leisure Services Advisory Committee Pending List be received
as information.
CARRIED
8. Extract from November 24, 2009 Council Meeting
Re: November 19, 2009 Leisure Services Advisory
Committee Meeting Minutes
Moved by Judy Norwell
Seconded by Michael Levesque
THAT the Extract from the November 24, 2009 Council Meeting
regarding approval of the November 19, 2009 Leisure Services Advisory
Committee Minutes be received as information.
CARRIED
NEW BUSINESS
Judy Norwell provided, details to the Committee regarding the December 18, 2009
Olympic Torch Relay Route. This event is scheduled to begin at 9:53 a.m. at the
corner of Bayview and Wellington Streets, past Town Park on Wells Street and
finishing at Highland Chev Olds, 15783 Yonge Street. Members of the public are then
invited to attend a free community pancake breakfast at 10:45 a.m. at Town Park
which will include live entertainment and free public skating.
ADJOURNMENT
Moved by Kenneth Whitehurst
THAT the meeting be adjourned at 8:25 p.m.
CARRIED
Councillor Stephen
Granger, Vice -Chair
Leisure Services Advisory Committee
-75-
GENERAL COMMITTEE AGENDA ITEM # 7-1
JANUARY 199 2010
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. CAO10-001
SUBJECT: Collaborative Municipal Initiatives Of The Six Northern Municipalities
Of York Region
FROM: Neil Garbe, Chief Administrative Officer
DATE: January 19, 2010
RECOMMENDATIONS
THAT the update Report regarding Collaborative Municipal Initiatives of the six
Northern York Region Municipalities be received for information purposes;
AND THAT Council endorse the continued collaboration as outlined in this report,
PURPOSE OF THE REPORT
The purpose of this Report is to provide Council with a status reportwith respect to various
collaborative initiatives among the Northern 6 Municipalities of York Region (Aurora, East
Gwillimbury, Georgina, King, Newmarket and Wh itch u rch-Stouffville) and to set out the
process currently being followed by the six CAO's with respect to the identification of
further collaborative initiatives for consideration by respective Mayors and Council.
BACKGROUND
In 2006, Town Council endorsed the concept of closer collaboration with neighbouring
municipalities in Northern York Region (N6), to review areas of mutual interest in the
operational and administrative service areas. Since that time, the CAO has provided
annual status reports to Council on N6 activities, general comments on effectiveness and
an indication as to future initiatives. This report covers the 2009 time period.
COMMENTS
The Northern York Region municipalities collaborated on a number of projects in 2009
that enhanced efficiencies and effectiveness. These include new and continuing
initiatives, as described below.
Economic Development
Joint economic development initiatives between and among the Northern 6
Municipalities and the Region continued throughout 2009. While each area municipality
and the Region maintain their own economic development programs, these programs
are augmented through collaborative economic development initiatives that benefit from
a partnership approach.
-76-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM # 7-2
January 19, 2010 - 2 Report No. CA010-001
In 2009, several collaborative projects of note were accomplished. These initiatives
include awareness building campaigns highlighting economic opportunities to the north;
Globe and Mail Newspaper supplement distributed to 100,000 home and office
subscribers throughout the GTA and Golden Horseshoe area in March 2009, business
investment; sponsorship of the 2009 Fail Seminar of the Society of Industrial and Office
Realtors, and specific area based needs, WS/King Broadband Connects partnership
between the Town of Whitch urch-Stouffville; Township of King and York Region to
identify gaps in high speed internet access and follow up with Internet Service
Providers.
Additional projects are planned for 2010, including a study of strategic employment
lands. The six municipalities and the Region are currently developing a Northern York
Region Economic Development Partnership Memorandum of Understanding to provide
framework for future collaborative initiatives.
Fire Services
While it is understood there is already excellent co-operation between and among all
fire services through automatic aid, mutual aid as well as purchase of service
agreements, it is acknowledged that there might be further opportunities for
consideration. A very recent example of working collaboratively has been the recent
decision of the Town of Whitchurch-Stouffville to move its Fire Dispatch service to the
Town of Richmond Hill Dispatch Centre thus joining Aurora, East Gwillimbury, Georgina
and Newmarket by benefiting from one service provider.
It is important to recognize that, in the main, fire services within the N6 use a
combination of full time and volunteer fire fighters. There is no question that the ability
to continue to use the services of volunteer fire fighters is essential from an affordability,
financial sustainability and operational point of view. It; therefore, seems that the best
opportunity for maximizing respective interests to provide the most affordable and
effective fire protection service is through our capital investment in the construction of
any needed fire halls and the acquisition of major equipment.
The CAO's are aware that significant growth is forecast for the area and new capital
infrastructure will be required. If the municipalities collectively consider that within many
of the respective communities, the growth will occur within and around existing
individual Towns that may be geographically closer to a community in another
municipality. Municipalities may be able to be more strategic about where the capital
infrastructure and major equipment should be located.
The N6 CAO's are recommending that the next round of fire service master planning for
the N6 municipalities occur at the same time in 2013 and in a coordinated manner that
specifically considers these opportunities. To prepare for that exercise it may be
appropriate to retain consulting assistance to develop the respective terms of reference
for future Master Plan updates. This approach is supported by our Fire Chiefs.
Georgina has just begun its Fire Master Plan exercise and it is anticipated that this plan
-77-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM # = s
January 19, 2010 - 3 - Report No. CA010-001
will begin to consider the possibility of this kind of opportunity. Central York completed
its Master Plan update in 2008 and Wh Itch u rch-Stouffvil le in early 2009. East
Gwillimbury's last plan was completed in 2006 and is under review. King's plan was
completed in 2006 and an implementation plan is scheduled for 2010,
Should the outcome of this exercise confirm opportunities for locating capital facilities
that can purposefully be designed and planned to service communities in another
municipality, N6 municipalities will individually be able to incorporate the growth related
capital costs associated with these services in the respective development charge
bylaws, collect development charges and apply them to capital costs incurred in
another municipality.
We are also recommending that the respective Fire Chiefs continue to meet to share
information and consider opportunities to make shared strategic equipment purchases,
share training opportunities and to identify, explore and begin to implement other
initiatives where efficiency and effectiveness can be demonstrated.
Human Resources — Training, Learning and Development (TLD)
There is a growing need to ensure that municipal staff receive the training, learning and
development (TLD) required to meet the ongoing legislative demands and to deliver on
the various programs and services provided by the municipalities. Opportunities
provided to staff for TLD in the respective organizations supports a positive work
environment, organizational loyalty and service excellence.
To assist in the efficient and effective delivery of training and professional development
the N6 Human Resource Managers have reviewed shared opportunities for the joint
delivery of training, learning and development and provided the following insight. An in-
depth review of the training, learning and development provided in each of the N6
municipalities identified a significant opportunity for collaboration that would yield a
variety of benefits.
To that end, the TLD Committee recommended training in 2010 is focused on mid level
management and development of this group as future leaders of the organization. The
Committee proposed a funding model that would ensure appropriate cost allocations
based on utilization of the various programs as well as the establishment of a
mechanism for recovery of administrative costs associated with the coordination of the
training, regardless of where this is undertaken.
There was unanimous agreement to support a collaborative approach to TLD in 2010
utilizing the TLD Steering Committee. The Committee will develop a 2010 budget for
final approval. The Committee reinforced the commitment required by each
municipality for this venture to be successful as highlighted below.
Organizational support from the top down
Development of a communications plan to support the introduction of the
initiative in each municipality
-78-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM # 7 - 4
January 19, 2010 14 - Report No. CA010-001
• Ensuring management staff are aware of and support staff attendance at
training, learning and development opportunities
• Maintenance of the N6 HR Steering Committee
• Training dollars to support the collaborative initiative, accountable through the
Human Resources Department
• Development of peer trainers
• Sharing the administrative costs associated with this undertaking
Reviewing the model at the end of the first year of operation with a funding
update after six months
• Allow for flexibility/discretion as with any new initiative there will be some hurdles
along the way.
Accessibility Standards for Customer Service
All Municipalities in Ontario are required to comply with Accessibility.Standards for
Customer Service by January 1, 2010. The N6 Human Resources group, led by the
Town of Newmarket started preparing Policies and Procedures as a group which were
then adapted to fit each municipality. In combination with this a Train the Trainer
program was set up in Newmarket to train interested staff to participate so that they
could train their peers. This group of N6 employees from across the various
municipalities started preparing presentations of one and three hour lengths. All
information from policies and procedures to training materials was reviewed by each
group for feedback.
Training has started across all organizations and the Northern 6 municipalities will
comply with the required Accessibility Standards for Customer Service deadline of
January 1, 2010. This has been an extremely successful undertaking by the N6
municipalities.
Business Continuity Plan — Pandemic Preparedness
The N6 Human Resources Group, led by the Town of Whitchurch-Stouffville Human
Resources group has coordinated the development of the business continuity plan
which outlines specific roles and responsibilities required during an influenza pandemic
to ensure the continued existence of our organizations in the event of a major
disruption.
The N6 have established a set of guidelines and procedures that will ensure.the
maintenance of critical services through the identification of necessary resources such
as personnel, information, equipment, infrastructure protection etc. During a pandemic,
municipalities may experience a disruption in operations due to high staff absenteeism.
The Human Resource staff are working with the Fire Chiefs and/or Emergency
Management Coordinators to review the plan for consistency in all departments and
ensure that the plan addresses all critical elements. By establishing the Pandemic
Business Continuity Plan and establishing the guidelines, policies and procedures for
activation in the event of a Pandemic, our municipalities will gain the ability to react
quickly and appropriately. For other emergencies, this plan can and will be adapted for
use.
-79-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
January 19, 2010 - 6 - Report No CAO10 001
Drinking Water Quality Management Systems (DWQMS)
The DWQMS process will replace the current C of A permit and will streamline (and
consolidate) the implementation of any changes to the municipality's system(s). With
approval from the Ministry of the Environment (MOE) with respect to processes, the
municipalities will have increased authority over operation and management drinking
water systems,
N6 municipalities have now had their Operational Plans endorsed by their respective
Councils and submitted their DWQMS documentation to the Province for review by the
Canadian General Standards Board. The Northern 6 have worked cooperatively to
facilitate the process, for example, sharing Operational Plans. The N6 municipalities
will continue to work together as an internal audit is required annually and an external
audit every three years by MOE. Most works/documentation were completed
individually, but all information was shared throughout the group to avoid duplication
and to have similar documentation presented to MOE.
Once the Province has examined the submitted documents and provided feedback, the
N6 group will work collaboratively to resubmit (if necessary) finalized versions of
documents for final approval by the Province. There are options with respect to "N6
training," for example having operator or emergency training together (i.e. all N6
operational staff attending the same specific workshops instead of each municipality
organizing training on their own)
Solid Waste
The N6 municipalities are just heading into year three of the joint solid waste collection
program with its various green bin and recycling applications. This program is
continually being monitored both technically and administratively by the N6 CAO's and
Engineers and is performing to expectations and positive results.
Internal Audit
The Internal Audit program through the Region of York continues to provide resources
to the collective management group and individual N6 municipalities in undertaking due
diligence on those matters of internal control and accountability that face each of our
member municipalities on a daily basis.
The Future
Various topics for collaboration are continually being explored by the N6 CAO's for
recommendations to our Mayors and Councils for exploration of benefits, cost
reductions and accountability of the. Member group; collectively and individually.
-80-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM # 7 - 6
January 19, 2010 - 6 - Report No. CA010-001
Possibilities of future undertakings include:
• Energy (gas, electricity, solar etc) procurement
Development of joint submissions for member municipalities on Regional OPA's,
Water, Sewer and Transportation Master Plans, Greenbelt Belt review to name a
few possibilities
• Review of Library of Services
• Joint Responses to broadly based Region of York Planning and Development
Initiatives such as Employment Lands and 400 Series Highways
Review of water and sewer billing
ALTERNATIVES TO THE RECOMMENDATION
Not endorsing the continued discussions and collaboration as outlined in this report.
FINANCIAL IMPLICATIONS
Any budgetary impact will be identified in subsequent reports on an initiative -by -initiative
basis.
CONCLUSIONS
The CAO's continue to find great benefit in the N6 collaborative approach, where
appropriate, with respect to service delivery, coordination of effort, joint review of
emerging issues, and sharing of information, policies and procedures.
ATTACHMENTS
None
PRE -SUBMISSION REVIEW .
This report was reviewed at the Executive Leadership Team meeting on January 6, 2010.
Prepared by. Neil Garbe, Chief Administrative Officer, ext. 4744.
Nei! Garbe
Chief Administrative Officer
-81-
GENERAL COMMITTEE AGENDA ITEM
JANUARY 19, 2010
TOWN OF AURORA
AUR—ORA
GENERAL COMMITTEE REPORT No. CA010-002
SUBJECT: Request for Proposal forintegrity Commissionerforthe Town ofAurora
FROM: Neil Garbe, Chief Administrative Officer
DATE: January 19, 2010
RECOMMENDATIONS
THATRequest forProposalADM2009-93 forintegrity Commissioner Services for the
Town of Aurora be awarded to David Tsubouchl;
THAT staff negotiate and finalize an agreement for the provision of these services
and report back with the final agreement.
PURPOSE OF THE REPORT
To receive Council authorization to award the contract for the Integrity Commissioner
for the Town of Aurora to David Tsubouchi.
BACKGROUND
At the August 6, 2009 special meeting of Council, among other things, the following clause
was adopted:
THAT staff be directed to commence the process to recruit and recommend
the appointment'of a new Integrity Commissioner.
As a result Request for Proposal number ADM2009-93 for the services of an Integrity
Commissioner for the Town of Aurora was issued on November 12, 2009 in accordance
with the Town of Aurora's Purchasing Procedures, with a closing date of December 3,
2009.
COMMENTS
A total of six firms picked up bid documents and four compliant proposals were received.
The compliant proposals were received from the following, namely:
1. Gregory J. Levine
2. Robert. J. Swayze
3. David Tsubouchi
4. Bruno N. DiGregorio
-82-
GENERAL COMMITTEE AGENDA JITEM
JANUARY 193 2010
January 19, 2010 - 2 - Report No.CA010-002
The proposals were reviewed by a staff review team. The evaluation criteria were as
follows:
CRITERIA
Bud et/Cost
Value -Added Considerations
Credibility, Demonstrated Qualifications andRelevant Ex erience of StaffPro
M20%
osal
TOTAL
After a thorough review of the proposals and interviews with each of the proponents David
Tsubouchi received the highest marks and is being recommended for this work. The cost
of the services of the Integrity Commissioner will be dependant on usage.
ALTERNATIVE(S) TO THE RECOMENDATIONS
1. That the services of an Integrity Commissioner for the Town of Aurora not be
awarded at this time.
FINANCIAL IMPLICATIONS
The cost for the services of the Integrity Commissioner will be dependant on usage. The
contract negotiated with David Tsubouchi will have a yearly limit of $60,000.00.
CONCLUSIONS
The request for proposal process is in compliance with Town by-laws and purchasing
procedures. A total of four individuals submitted proposals.
David Tsubouchi is a member in good standing with the Law Society of Upper Canada.
He brings a wealth of experience from the public sector and as an elected official
municipally and provincially. He has held numerous cabinet positions including Minister of
Culture, Minister of Consumer and Commercial Relations and Minister of Community and
Social Services. Mr. Tsubouchi was appointed as the province's Solicitor -General in 1999
and remained in that position until February 2001 when he was named Chair of the
Management Board of Cabinet. Mr. Tsubouchi has also chaired the Cabinet Committee for
Health and Social Services and the Legislation and Regulations Committee. He has also
served on the Policy and Priorities Committee of Cabinet and the Superbuild Committee.
Mr. Tsubouchi is currently Associate Counsel at the law firm Miller Thomson LLP.
In consideration of the above, it is recommended that the contract for the Integrity
-83-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
January 19, 2010 - 3 - Report No CAO10 002
Commissioner for the Town of Aurora be awarded to David Tsubouchi.
ATTACHMENTS
Attachment #1 - Terms of Reference for Integrity Commissioner.
PRE -SUBMISSION REVIEW
This report was reviewed by purchasing on January 14, 2010.
Prepared by. Neil Garbe, Chief Administrative Officer, Ext. 4744
j�
Neil Garbe
Chief Administrative Officer
-84-
GENERAL COMMITTEE AGENDA
JANUARY 1% 2010
-85-
ITEM # 8 - 4
GENERAL COMMITTEE AGENDA
:.i JANUARY 19, 2010
ITEM # 8 - s
1 Municipal Drive, TOWN OFAURORA ATTACHMENT1
AulKORA� Aeur lOgn, Administration - EAO
Aurora, ON L40 BJ1 REQUEST FOR PROPOSAL
Ypx4wlango d,,r amp y Phone: 903.727.3123 $1D #ADM 2009-83
FOX!905-727-1963
December
PRCJPdSALS ARE INVITED FOR THE SERVICES OF AN INTEGRITY COMMISSIONER
FOR THE TOWN OF AURORA FOR THE PERIOD ENDING JUNE 30, 2011 (WITH THE
OPTION TO RENEW FOR A FURTHER ONE OR TWO, ONE-YEAR PERiODS)i AS PER
THE ATTACHED TERMS OF REFERENCE.
Submissions (4 signed:coples, one marked "original"), properly marked as to contents (return. envelope must show proposal
number,proponent's'nalne, closing dale) shall be received nD lalerthanthe time and date lndtcated; at the following address:
\ Town of Aurora
Customer and Legislative Services, 2nd floor- Attn: Town Clerk
- - 1 Municipal Drive ,
Aurora, Ontario L4G 6j1
THIS PAOF MUST -SE FULLY COMPLETED, SIGNED WITH ORIGINAL SIGNATURE 114 iNK (NOT SCANNED) AND
SUBMITTED .WITH YOUR PROPOSAL Ott YOUR PROPOSAL SHALL BE REJECTED. FAXED PROPOSALS SHALL NOT
BE ACCEPTED.: IF DOCUMENT$ ARE BEiNO RETURNED -VIA COURIER,'THE OUTSIDE ENVELOPE MUST INDICATE
THAT THE CONTENTS ARE PROPOSAL DOCUMENT$.
Questions regarding this Request for proposal Must be received in. writing or small by: kbistlO909-aurora ca no later than
. 12:00 p.m:, November 24, 2009. Responses to any questlon(s) shall be sent In writing to ell proponents who have picked up bid
documents.
The successful candidate shall be required to submit all documentation requested- (09: Accessibility for Ontadans with
.DlsablIfrles Act requirements, Insurance certificate) within 10 days of Notice of Intent to Award .contract and beforethefinal
awardIng of the contract takes place.
The Corporation orme Town of Aurora reserves the right to accept any proposal in who a Orin pan, whether the price or prices be
the lowest or not, and may reject any or all proposals and such acceptance or rejection shall be made pursuant to policies of the
Corporation..
to the
ProponenCs Firm Name:
'(Praponanl'a roll lapel name}
Signature of Signing Officer:
(I HAVE THEAUTHORITYTO HIND THE CORPORATION)
' -
Print
Address:
Title:
Postal Code!
our
1 r,, I -none rc I ) Fax # (_
Primary contasl: phone dl small
. ACRNOWLBCGE RMIMPT OF ADDENDA BY NUMBER AND Ounce OATR (If apr,liooblot. R 1" 1110 Propanent'e nepoIIIIN ly to coedlrm tbat all addenaa loauod haw been
nealwd In tRNrondraty, undannnd, end wyabeneae hays bOn taken Into aoAaldenllan In the bld pdoe. -
.. ADDENDA NO. , DATED INITIALS
ADDENDA NO. _DATED INITIAL$_„
-86-
GENERAL COMMITTEE AGENDA
�ANUARY 199 2010
DATE ISSUED:
CLOSING DATE:
FOR: '
ADM 2009-93
November 12, 2009
12:00:00 noori, local time, December 3, 2009
ITEM #
—,
1.0 DEFINITIONS
The,;arms "Municipality", "Town:', "Town of Aurora" and "Owner' shall be. understood to.
mead: -The Corporatron of the Town of Aurora.
2.0 INTRODUCTION
Introduction
The Town of Aurora Is a growing municipallty located in the centre,of York.Region.
The Town of Aurora's current population is approximately 50,000 persons. The
Town recognizes that there is an opportunity to improve its current organizational
structure and increase the organization's efficiency and effectiveness, ensuring the
beat use of staff and municipal resources.
On June 24, 2000 Council adopted a Code of Conduct for Members of Council and
for Advisory Committees. Within the Code of Conduct for Members of. Council isa,
Complaint Protocol that outlines the process whereby anyone may flle.A complaint.
related to the conduct of a membor of Council.
It Is noted thatthe Complaint Protocol only applies to Members of Council. A copy
of the Code of Conduct and Complaint. Protocol is attached (appendix 1).
In August, 2000 Council approved the retaining of an Integrity Commiselonerto
review, investigate and adjudicate complaints filed against members of Council as,
they relate to the approved Cade of Conduct. Acopy of the Council (sport
authorizing the retention of an integrity Commissioner is attached (oppendix.2).
-24 Purpose
To soiloit proposals for Integrity Commissioner services for the Council of the Town
as described in Section 3.
3.0 . SCOPE AND QUALIFICATIONS
3,1 scope
Applying the process'in the approved Code of Conduct, the Integrity Commissioner
will conduct Investigations and advise members.of Council In an Independent and
neutral manner as It relates to the Code of Conduct. This may include:
Providing confidential advice and guidance to inquiring potential
complainants on the process and criteria for filing a complaint against a'
member of Council.
0
-87-
GENERAL COMMITTEE AGENDA ITEM # 8 -
,JAN,UARY 19, 2010
i 3,2 IIUTIHS OF THE INTEGRITY COMMISSIONER
:If a complaint received Is determined by the intagrity Commissioner to be within the
Integrity Commissioner's Jurisdiction, the Commissioner shall investigate and may
attempt to settle the complaint.
The Integrity Commissioner will proceed as follows:
aj serve the complaint and supporting material upon the Member whose conduct
Is in question with a request that a written rosponso to the allegation be filed
within ten days; and
bj serve o copy of the response provided upon the complainant with a requestfor
A written reply within ten days.
If necessary,: after reviewing the written materials so exchanged, the integrity
Commissioner may speak to anyone relevant to the complaint, examine any other
documante relevant to the complaint and may enter any Town office relevant to the
complaintfor the purposes of inveatfgation and settlement.
The� integrity'Commisslonor may make interim reports to Council as required to
'address any Instances of lnterrerence, obstruction or retaliation encountered during
the investigation,
Inaulry regultlna in recommended actions
The.intogrity Commissioner shall submit a:nnal report on the complaint to Council,
ho later than.9g days after the making of the complaint, outlining the findings, the
torms of any settlemont, or recommended corrootivo action.
Any recommended corrective action must be permitted in law and shall be designed
to onsute that the Inappropriate behavior or activity does not continue.
Inaulry resultinn in no recommend>�d actions
If the Integrity Commissioner determines that there has been no contravention of
the Code of Conduct or that a contravention occurred although the Member Took all
reasonable measures to prevent it, or that a contravention occurred that was trivial
Or.commltted through inadvertence or an error of Judgment made in good faith, the
Integr;ty..Commisaloner shall so state in the .final report to Council and shall
reoomtnsitd that no penalty be imposed.
_Comclatnt reagitinu In Be inouiry
if the integrity Commissioner is of the opinion that the referral of a matter to him or
hot is frivolous, vexatious or not made in good faith, orthat there are no grounds or
nsufilelant grounds for an Inquiry, or that the matter is outside the Scope of the
Commlasioner's jurisdiction, the Integrity Commissioner shall not conduct an
inquiry and;shall stato thereasons for not doing so in a report to -council forthwith
following such determination.
. Copv of ilia Ronort .
The integrity Commissioner shall file a copy of the final report with the Town'Clark,
who will then provide it copy of the report to the complainant and the Member of
Council whose conduct is concerned, The report will be included on the agenda for
the nett avalfable tegularly scheduled Council meeting for which an agenda has •not
yet been published.
3
-88-
GENERAL COMMITTEE AGENDA JITEM ## 87 $
JANUARY 1% 2010
Apnuaf Renort .
The integrity Commissioner shall report annually to Council on complaints affecting
the Council of the Town of Aurora (code, for committees does not include a
coq plainI process for committees - see 2.1 above.) or it's Committees, filed with the
integrity Commissioner.
3.3 QUALIFICATIONS
The successfulrespondentmust;
Bea current or formor member In good standing of a Canadian law society
judicial.capacity_.•---....----------•---
Have demonstrated extensive knowledge of and experience with municipal
government and its legislative framework.
• Have experience In managing eonsitive.tnquir1bo conducting investigntions
and making appropriate recommendations.
• Be an excellent communicator, possess both personal and professional
integrity and discretion.
• Have familiarity with investigatory evidence, legal Interpretation and the
principles of natural justice,
In addition, the successful respondent must be able to.demonstrate Impartiality,
wledom and sound judgement; combined with the ability to, Inspire trust and
conf`idence.
4.0TERM OF CONTRACT
The contract term shall ho vaildfor the period ending JuneS0, 2011, with the option
to extend fora further two, one-year options, at the Town's d!,$cretion. .
Your proposal must:
o .Contain the signed (origingi signature)' Cover Sheet of this document,
completed as required as page ,1 of your submission; acknowledging all
addenda as specified on each addendum if applicable;
o • contain a resume, containing qualifications, credentials . and relevant
experience of any and all individuals involved in thls role;
contain the ilst of a minimum of three personal and/or professional references
for all involved;
o e state any sub that may be-appllcabl*;:,including qualifications,
credentials and relevant exparlance;
o contain a maximum number of 10 pages41vfded Intosections as outlined
Include a schodule of fees as outlined below, .
4
GENERAL COMMITTEE AGENDA
�JANUARY 197 201.0..
6.0 FEES
Services will be required on a retainer, flexible and as•naeded basis. The consultant
should provide an Itemized cost estimate required to fulfil the purpose stated In this
RFP. The submission mustinclude a description of all reimbursable expenses and
disbutssment type items which may be claimed, and exclude taxes. Rates should
include pax.dtems, hourly and retatners.as appitcable. Proposals not Inclu this
Iniartnadon.wijj pe reiectgd as non•comaltant
The proposal will also Include an itemized cost for additional meetings, workshops,
and presantetions, if required. All such-sessrons would take place at Aurora Town
Hall _
NOTE RE: HST
Changes in taxes, duo to tho'tntroductlon of the.new Harthbniz3d Sales Tax (HST)
—" `—' " "-- --are seYto take effectstarting July t, 2010 'Effe'ctiva—July 1; 2010,-ttre"propocai'unit
prices will.be adjusted, to account for now. HST tax changes,: The adjusted unit
prices will reflect your lower costs as you can claim HST on yaur.purchasss.
Currently, you ainnot claim the Ontario retail sales tax recovery on your purchases.
After July 1, 2010, you can claim HST recovery on your pdrehaosa.
Accordingly; contract payments for work performed after the HST takes effect, will
;be based on the adjusted unit prices. Contractor will be required to provide
necessary detailed documentation as requested by the Town; 'tosupport changes to
the unit prices duo to the implementation of the now HILT In advance of requesting
payment. Contract payments'after July 1, 2010 will not be made without the
neoeasary HST support documentation.
7.0 PROPOSAL EVALUATION
An evaluation team consisting of relevant Town staff shall conduct tbo evaluatlon of
proposals.
EVALUATION CRITERIA
UVEIGHT
BUDGET/COST
30%
VALUE ADDED CONSIDERATIONS
20%
CREDIBILITY, DEMONSTRATED QUALIFICATIONS, AND
RELEVANT WERIENCE OF STAFF
40%
PROPOSAL
10%
TOTAL
100%
Regardless of score, satlsfactory outcome With -respect to the reference, check is required.
-90-
s
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010 -.---..--_-........
6.0 SbHEDULE OF EVENTS
the Foilowing.schedUle of events WIR apply to the seleckion process. The selection
process may include interviews Wthshortlisted candidates:
iwVENT
DATE
RELEASE OF PROPOSAL
November 12, 2009;..
PRE -BID MEETING '
nla
DEADLINE FO.R QUESTIONS -
12:00 noon November 24;.2009
PROPOSAL CLOSING UATIt
12:00 noon December 3 2009
EVAC.UATION.TEAM WORK
November 30, 2009 to December 4, 20Q9
AWARD OF CONTRACT
January 20110
IMPLEMENTATION
Following award and execution of contract
documents
GENERAL COMMITTEE AGENDA ITEM # 9 - 1
JANUARY 19, 2010
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No.CLS10-001
SUBJECT: Pending List
FROM: . JohnD. Leach, Director of Customer& Legislative Services/TownClerk
DATE: January 19, 2010
RECOMMENDATION
THAT report CS10-001. lie received for information.
PURPOSE OF THE REPORT
To keep Council apprised of any pending issues originating from General Committee and
Council meetings.
BACKGROUND
Attached is a list of motions and directions from Council. The list supersedes the July 21,
2009 list and is intended for information purposes. The text in bold represents changes in
status since the last distribution.
COMMENTS
All outstanding matters originating from or referred to an advisory committee are identified
in a separate pending list. The advisory committee pending lists will be circulated with the
respective advisory committee agenda for consideration.
ALTERNATIVES) TO THE RECOMENDATIONS
None
FINANCIAL IMPLICATIONS
None
92 -
GENERAL COMMITTEE AGENDA
JANUARY 199 2010
ITEM
January 18 2010 - 2 - Report No. CS10-001
CONCLUSIONS
That CS10-001 be received for information.
ATTACHMENTS
Attachment 91 — Pending List
PRE -SUBMISSION REVIEW
Executive Leadership Team — January 6, 2010
Prepared by: Cindy Janzen, Manager of Legislative Services/Deputy Clerk ext.
4217
John PALqach Neil Garbe
Direc r o Customer & Legislative Services Chief Administrative Officer
-93-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
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JANUARY 1% 2010
ITEM # 9 - 4
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GENERAL COMMITTEE AGENDA
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GENERAL COMMITTEE AGENDA
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ITEM # 9 - 39
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM#10-1
i— TOWN OF AURORA
AURORA, GENERAL COMMITTEE REPORT No.CLS1O-002
SUBJECT: Recorded Votes
FROM: John D. Leach, DirectorofCustomer& Legislative Services?own Clerk
DATE: January 19, 2010
RECOMMENDATION
THAT report CS10-002 be received for information.
PURPOSE OF THE REPORT
To provide Council with the information requested at the December 8, 2000 Council
meeting regarding recorded votes.
BACKGROUND
On December 1, 2009 Councillor MacEachern provided a Notice of Motion regarding
recorded votes. December 8, 2009, on a recorded vote, Council passed the following
motion:
THAT staff be directed to provide a report listing all recorded votes
taken during this term of Council, to be included on a General
Committee or Council agenda.
COMMENTS
Attached to this report please find recorded votes commencing December 19, 2006 to
December 15, 2009 inclusive:
• Page 1 the 2006 recorded votes totalling 1
• Pages 2 to 15 the 2007 recorded votes totalling 20 — 4 carried unanimously
• Pages 15 to 47 the 2008 recorded votes totalling 49 — 8 carried unanimously
• Pages 45 to 82 the 2009 recorded votes totalling 51 — 25 carried unanimously .
ALTERNATIVE(S) TO THE RECOMENDATIONS
None
-131-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM
January 19 2010 - 2 - Report No. CS10-002
FINANCIAL IMPLICATIONS
None
CONCLUSIONS
That CS10-002 be received for information.
ATTACHMENTS
Attachment #1 — Council Extract regarding Notice of Motion — December 1, 2000
Attachment #2 — Council Extract regarding Motion — December 8, 2009
Attachment #3 — Recorded Votes from 2006 to 2009
PRE -SUBMISSION REVIEW
Executive Leadership Team — January 6, 2010
Prepared by., Cindy Janzen, Managerof Legislative Services/Deputy Clerk ext. 4217
lot Customer & Legislative Services
-132-
�11111ja
Neil Garbe
Chief Administrative Officer
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
2006 RECORDED VOTES
Council Meeting 06-32 — December 19, 2006
ITEM # 10 - s
1. General Committee Meeting Report No. 06-18, Tuesday, December 12, 2006
(7) Correspondence from the Chief Administrative Officer
Re: 313 — 321 Ridge Road - Aurora Cable Internet
Moved by Councillor MacEachern ISeconded by Councillor Granger
THAT staff take the necessary steps to ensure that 321 Ridge Road is
brought into compliance with the Town of Aurora's By-law 4469-03.D,
being the zoning by-law amendment regarding the Oak Ridges Moraine
Conservation Plan, specifically section 34.1 permitted uses, and the
addition of the shipping container; and
THAT the Director of Planning bring back a report advising as to whether
the shipping container located at 321 Ridge Road is in compliance with
section 34.1 of Zoning By-law 4469-03.D.
On a recorded vote the motion was CARRIED.
YEAS:5 NAYS:3
VOTING YEAS: Councillors Wilson, Granger, Gaertner, MacEachern and
Mayor Morris
VOTING NAYS: Councillors Collins-Mrakas, McRoberts and Marsh
Councillor Buck left the meeting earlier and was absent for the vote.
Page 1
-133-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
2007 RECORDED VOTES
Council Meeting 07-03 — February 13, 2007
ITEM #10-a
6. Motion from Councillor MacEachern
Re: Availability of Town Documents and the Establishment of a "Sign -Out'
System for Residents
Moved by Councillor MacEachern Seconded by Councillor Gaertner
WHEREAS, our Strategic Plan states, "By ensuring a transparent and
accountable government, Aurora makes itself an attractive community for
individuals and businesses. Innovation coupled with responsibility and
informed involved citizens will ensure our financial viability for the future;"
and
WHEREAS, Goal D in our Strategic Plan states, "Ensure transparent,
accountable and open governance in concert with informed and involved
citizens'; and
WHEREAS, Goal D2 in our Strategic Plan states, "Enhance customer
service"; and
WHEREAS, Goal D3 in our Strategic Plan states, "Be accountable and
transparent to residents by ensuring open and accessible information flow
and accessible decision -making"; and
WHEREAS, Goal D4 in our Strategic Plan states, "Create a respectful
environment that fosters teamwork and open dialogue, consistent with a
Character Community':
THEREFORE BE IT RESOLVED THAT, staff make available at the Town
Hall, within thirty days, the following documents for sign -out by Aurora
residents. The documents are to be returned within 14 days from the sign -
out date. Further, that these documents continue to be made available at
the Library (for reference purposes) and the documents be kept current.
- Consolidated Zoning By-law Book
- Consolidated Official Plan
- Consolidated Secondary Plan
- Operating Budget
- Capital Budget
- Property Standards By-law
- Sign By-law
- Master Recreation Plan
- Strategic Plan
Page 2
- 134 -
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
On a recorded vote the motion was CARRIED
ITEM #10-5
YEAS:8 NAYS:1
VOTING YEAS: Councillors Wilson, Collins-Mrakas, Granger, MacEachern,
McRoberts, Gaertner, Marsh and Mayor Morris
VOTING NAYS: Councillor Buck
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Ms Rebecca Beaton be provided a copy of the Operating Budget.
On a recorded vote the motion was CARRIED
YEAS:7 NAYS:2
VOTING YEAS: Councillors Wilson, Collins-Mrakas, Granger, MacEachern,
Gaertner, Marsh and Mayor Morris
VOTING NAYS: Councillors McRoberts and Buck
X11 READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4887-07.0 BEING A BY-LAW to appoint members
to the Committee of Adjustment.
On a recorded vote the motion was CARRIED
YEAS:5 NAYS:4
VOTING YEAS: Councillors Wilson, Granger, MacEachern, Gaertner and
Mayor Morris
VOTING NAYS: Councillors Collins-Mrakas, McRoberts, Marsh and.Buck
Page 3
-135-
GENERAL COMMITTEE AGENDA JITEM
JANUARY 19, 2010
Council Meeting 07-05 - February 27, 2007
2. General Committee Meeting Minutes No. 07-12, Tuesday, February 20, 2007
(11) CS07-010 —Proposed Amendments to the Procedural By-law
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the balance of item 2 (11) - GS07-010 -- Proposed Amendments to
the Procedural By-law be approved as amended.
On a recorded vote the motion CARRIED AS AMENDED
YEAS:8 NAYS:1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger. MacEachern,
Marsh, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Council Meeting 07-08 — March 27, 2007
8. Motion from Councillor Buck
Re: Library Square And the disposition of the former Hydro Building
Moved by Councillor Buck
Seconded by Councillor Marsh
THAT Council and staff convene a closed meeting training session under
section 239 (3.1) of the Municipal Act to . allow full, frank and free
discussion which will allow intelligent and informed decisions to be made
subsequently without prejudice and for the benefit of the community.
On a recorded vote the motion was, DEFEATED
YEAS:4 NAYS: 5
VOTING YEAS: Councillors Buck, Collins-Mrakas, Marsh and McRoberts
VOTING NAYS: Councillors Gaertner, Granger, MacEachern, Wilson and
Mayor Morris
Page 4
-136-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Public Planning Meeting 07-09 — March 28, 2007
ITEM # 10 -
1. PL07-022 - Zoning By-law Amendment Application
Antonios & Sylvia Petratos
100 Old Yonge Street
Part Lot 84, Concession 1 E.Y.S.
File D14-16.06
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the application be approved in principle, subject to the front of the
existing house being established to face Old Yonge Street without visual
obstruction; and
THAT the applicant agrees to designate the house as a heritage home;
and
THAT the applicant enter into a Tree Preservation Agreement with the
Town of Aurora; and
THAT the applicant enter into an Engineering Agreement with the Town of
Aurora; and
THAT the applicant retains an arborist to prepare a tree preservation and
landscape plan; and
THAT consideration be given to the concerns raised by the residents; and
THAT consideration be given to the concerns raised in the staff report;
and
THAT the matter be brought back to a future Council meeting.
On a recorded vote the resolution was CARRIED.
YEAS: 6
NAYS: 3
VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Marsh, McRoberts
and Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas and Wilson
Councillor Wilson abstained from voting as he arrived late and did not hear the
entire presentation.
Page 5
-137-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Council Meeting 07-10 — April 10, 2007
ITEM #10-$
10. Memorandum from the Director of Leisure Services
Re: Update on the Aurora Horse Show
Moved by Councillor Marsh Seconded by Councillor MacEachern
THAT staff be directed to permit Machell Park to Joker Hill Horse Shows
Ltd., for the Trillium Horse.Show; and
THAT, should Joker Hill Horse Shows Ltd. decline the use of Machell
Park, the park be permitted to the Aurora Youth Soccer Club.
On a recorded vote the resolution was CARRIED
YEAS:6 NAYS:3
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger,
MacEachern, Marsh and Mayor Morris
VOTING NAYS: Councillors Buck, McRoberts and Wilson
Council Meeting 07-11 — April 24, 2007
8. LS07- 015 -Delivery and Pick-up Fee
Moved by Councillor Marsh Seconded by Councillor McRoberts
THAT the fee to Holy Spirit Catholic Elementary School for delivery and
pick-up of picnic tables and garbage cans to James Lloyd Park be applied
in accordance with the Fees and Services By -Law.
On a recorded vote the resolution was CARRIED.
YEAS: 7 NAYS: 2
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
Marsh, McRoberts and Mayor Morris
VOTING NAYS: Councillors Buck and Wilson
Page 6
-138-
GENERAL COMMITTEE AGENDA ITEM# 10 - 9
JANUARY 199 2010
Council Meeting 07-12 — May 8, 2007
1. General Committee Meeting Minutes No. 07-23 - Tuesday, May 1, 2007
(6) PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of
Mark Street, Oak Court, Cedar Crescent, Birch Court and Traffic
Calming Implementation
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT Tender No. P.W.2007-23 'Reconstruction of Mark Street, Oak
Court, Cedar Crescent, Birch Court and Traffic Calming Implementation",
be awarded to the Miwel Construction Limited at its tendered price of
$1,421,535.93; and
THAT the variance in the road and traffic calming portion of the project
(totalling $156,034.00) be funded from the available roads portion of the
reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth
Crescent tender ($132,506.49) and the Municipal Capital Reserve
($23,527.51); and
THAT the variance in the storm sewer portion of the project of $64,933 be
funded from the Storm Sewer Reserve; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and the Miwel
Construction Limited for the reconstruction of Mark Street, Oak.Court,
Cedar Crescent, Birch Court and traffic calming implementation.
On a recorded vote the motion was CARRIED
YEAS:6 NAYS:1
VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Marsh, Wilson and Mayor
Morris
VOTING NAYS: Councillor Buck
Councillor Collins-Mrakas was absent.
Councillor McRoberts, having previously declared and interest in item 1(6), did not
participate in the vote.
Page 7
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GENERAL COMMITTEE AGENDA
JANUARY 193 2010
ITEM 00 -10
Xll READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Codncillor McRoberts
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4912-07.0 BEING A BY-LAW to Amend Procedural
By-law 4835-06.C, a Sy -law to govern
the procedures of the Council of the
Town of Aurora and its Committees and
Boards
On a recorded vote the motion was CARRIED
YEAS:? NAYS:1
VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Marsh, McRoberts,
Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Councillor Collins-Mrakas was absent.
Council Meeting 07-13 - May 22, 2007
2. Part -A Motion from Councillor Buck regarding GTA Pooling
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
WHEREAS the Provincial Government .has made the decision to relieve
the taxpayers .of York Region of the unjust burden of paying for Social
Services in the City of Toronto which are of no benefit to the taxpayers of
York Region; and
WHEREAS relief from this injustice is to be phased in over ten years,
starting this year; and
WHEREAS there is no indication the Region of York intends to cancel that
part of the levy for the taxpayers of the Region. Indeed the indication is the
Region intends to continue this onerous and unjust levy; and
WHEREAS the Municipalities of the Region are the tax collectors for the
Region; and
WHEREAS by their action the Region anticipates this municipality's
acquiescence in their decision;
Page 8
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
THEREFORE BE IT RESOLVED
ITEM 00 - 11
THAT the Council of the Town of Aurora direct The Chief Financial Officer,
John Gutteridge to withhold that portion of the levy pertaining to Aurora's
share of this year's relief from the cost of Toronto's Social Services
budget.
On a recorded vote the resolution was DEFEATED
YEAS:1 NAYS:8
VOTING YEAS: Councillor Buck..
VOTING NAYS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
Marsh, McRoberts, Wilson and Mayor Morris
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
THAT the Region of York be informed that the Town of Aurora does not
agree to continue to impose this unfair burden on the taxpayers of Aurora
which the Province has finally seen fit to remove, albeit in dribs and drabs.
On a recorded vote the resolution was CARRIED
YEAS:8 NAYS:1
VOTING YEAS: Councillors Buck, Collins-Mrakas, Granger, MacEachern,
Marsh, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Gaertner
2. Part-B FS07-020 = Notice of Motion — GTA Pooling
(referred by General Committee on May 16, 2007)
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
THAT the Town of Aurora send a resolution to the Region of York,
strongly objecting to their method. of handling the roll back of the GTA
pooling money and suggest that the funds be returned to the local
municipalities in the form of a grant, if they choose not to return it to the
local taxpayers; and
THAT the resolution be circulated to the municipalities within York Region
for consideration and endorsement.
On a recorded vote the resolution was CARRIED UNANIMOUSLY
Page 9
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GENERAL COMMITTEE AGENDA
JANUARY 199 2010
YEAS:9 NAYS:0
ITEM 00 - 12
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Granger,
MacEachern, Marsh, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Council Meeting 07-15—June 12, 2007
4. ADM07-006 — 15059 Leslie Street, Draft Plan of Subdivision, Part of Lot 19,
Concession 3, Geographic Township of Whitchurch
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT a Request for Proposal be issued to retain a Real Estate Broker to
handle the marketing and sale of the land utilizing Multiple Listing Service
(M.L.S.) to sell 15059 Leslie Street save and except lots 1, 2, 3, 9, and 12.
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor MacEachern Seconded by Councillor Buck
THAT staff be authorized to take the necessary steps to sell 15059 Leslie
Street save and except lots 1, 2, 3, 9, and 12, ,
CARRIED
On a recorded vote main motion was CARRIED UNANIMOUSLY AS AMENDED
YEAS: 9 NAY:.0
VOTING YEA: Councillors Buck, Coll ins-M.rakas, Gaertner, Granger,
MacEachern, Marsh, McRoberts, Wilson and Mayor Morris
VOTING NAY: None
Xll NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Notice of Reconsideration
Moved by Councillor Buck
Seconded by Councillor Wilson
THAT the PL07-060 — Applications to Amend Zoning By-law and Draft
Plan Approval of Proposed Plan of Subdivision Victor. Priestly / Claretree
Developments 105 Inc. Part of Lot 25, Concession 2, E.Y.S Files D14-17-
Page 10
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM 00 - 13
06 & D12-03-06, which was addressed at the Public Planning meeting on .
May 23, 2007, be brought back for reconsideration at the June 19, 2007
General Committee meeting.
On a recorded vote main motion was DEFEATED
YEAS:2 NAY: 7
VOTING YEA: Councillors Buck and Wilson
VOTING NAY: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern;
McRoberts and Mayor Morris
Councillor Marsh, having previously declared a pecuniary interest in this matter,
did not take part in the vote.
Public Planning Meeting 07-17 — June 27 2007
XIV CLOSED SESSION
Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern
THAT the rules of procedure be suspended to permit Council to convene
into a closed session to address the closed session to discuss personal
security of property, property and legal matters, which were deferred from
the June 26, 2007 Council meeting.
On a recorded vote the resolution was CARRIED UNANIMOUSLY
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Granger,
MacEachern, Marsh, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Council Meeting 07-18—July 17 2007
5. FS07-031 — Budget Adjustment Utilization of Council Discretionary.
Reserve Fund
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT report FS07-031 be received; and
Page 11
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GENERAL COMMITTEE AGENDA ITEM #0 - 14
JANUARY 19, 2010
THAT Council authorize the withdrawal of up to $2,530,000 from the
Council Discretionary Reserve Fund for the purpose of renovating the
Aurora Heritage Centre.
On a recorded vote the resolution was CARRIED UNANIMOUSLY
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Granger,
MacEachern, Marsh, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
4. TSAC07-04 — Traffic Safety Advisory Committee Minutes
Item 8 — TSAC07-010 — Three Hour Parking
(Deferred from June 26, 2007 Council Meeting)
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT the current 24-hour parking limitation be reduced to three- hours on
all streets in the Town of Aurora; and
THAT parking in excess of. three hours be permitted between the hours of
5:00 p.m. and 11:00 p.m. daily; and
THAT the three- hour parking limitation come into effect on January 1
2008; and
THAT staff be directed to implement a Town -wide advertising campaign
through all available media outlets to thoroughly educate residents of the
new limitation; and
THAT should Council adopt the above recommendation, that $10,000.00
be allocated in the Public Works operational budget in 2007 for the
purchase and installation of the required signage.
On a recorded vote the resolution was DEFEATED..
YEAS: 3 NAYS: 6
VOTING YEAS: Councillors Granger, Marsh and McRoberts
VOTING NAYS: Councillors Buck, Collins-Mrakas, Gaertner, MacEachern,
Wilson and Mayor Morris
Page 12
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM Flo - 15
Special Council Meeting 07-28 — November 6 2007
II/ CONSIDERATION OF MATTER REQUIRING DISCUSSION
Moved by Councillor MacEachern Seconded by Councillor Granger
WHEREAS it is our duty to uphold The Oath of Office and, as elected
officials, to conduct the public business in an open and transparent
manner, and
WHEREAS it is our duty to the public we represent, to ensure that the
laws of the municipality and the province are upheld;
THEREFORE BE IT RESOLVED THAT Council take all appropriate steps
to ask the appropriate authorities to investigate the allegations made
against Council, staff and members of the public that have been
published in various media; and
THAT Mr. George Rust D'eye be retained to represent Council and the
Town of Aurora in these matters.
On a recorded vote the resolution was CARRIED.
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger,
MacEachern, Marsh, McRoberts, Wilson and
Mayor Morris .
VOTING NAYS: Councillor Buck
Council Meeting 07-32 - December 11 2007
CLOSED SESSION
Legal Matters
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the Director of Corporate Services be directed to contact the
Information Privacy Commissioner to request that an interpretation be
provided with regard to the release of telephone logs; and
THAT the Mayor be directed to send a letter on behalf of Council, to
former Mayor Tim Jones, requesting further information related to the use
of the telephone logs.
Page 13
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GENERAL COMMITTEE AGENDA JITEM 00 - 16
JANUARY 199 2010
On a recorded vote the motion was CARRIED
YEAS:? NAYS:2
VOTING YEAS: Councillors Gaertner, Granger, MacEacherh, Marsh,
McRoberts, Wilson and Mayor Morris .
VOTING NAYS: Councillors Buck and Collins-Mrakas
Page 14
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
2008 RECORDED VOTES
Council Meeting 08-01 - January 22 2008
IX DELEGATIONS
(c) Mr. David Tomlinson and Mr. Gordon Barnes
Members of the Environmental Advisory Committee
Re: Community Wildlife Park Master Plan
ITEM #0 - 17
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Council endorse the Community Wildlife Park; and
THAT the technical working group meet with staff to further define the next
steps and determine what is required to conduct a water management
balance study, and
THAT staff provide mapping for the technical working group, that indicates
what lands are owned by the Town and what lands are privately owned;
and
THAT staff work with the technical working group to determine options and
report.to Council on ways and means of expediting and finalizing the
buffers on the east side of the wetlands; and
THAT Council adopt the recommendations as proposed by the technical
working group as follows:
THAT the following steps be taken to establish a Community Wildlife Park
Master Plan:
• Present Master Plan to Ducks Unlimited, Region of York, Lake
Simcoe Conservation Authority and. the District Office of the Ministry of
Natural Resources requesting approval of the plan and requesting
technical assistance from their staff; and
• Establish a technical working group to review and refine the Master
Plan and develop a management strategy with a view to early
implementation; and
• Meet with developers and land owners, and -hold public meetings to
explain Master Plan and receive input; and
Page 15
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GENERAL COMMITTEE AGENDA ITEM 00 - 18
JANUARY 195 2010
As soon as possible, establish boundaries on the east side of the
park including buffer zones, future recreational land, storm water pond
locations and possible extension of grasslands; and
Accelerate land transfers to bring remaining land within the park
into Town ownership to enable early construction of the North South trail
system and fencing to prevent unauthorized routes and usage from
developing within the park; and
Survey grades and water levels of all existing and proposed water
features, ponds, storm water ponds, wader scrapes, streams and creeks
within and adjoining the park; and
• Conduct a water control study to assess how existing water
features in and surrounding the park can be linked to control all water
levels within the park. Water level control in wetland habitats is vital to the
long term success of the project.
On a recorded vote the motion CARRIED UNANIMOUSLY.
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Granger,
MacEachern, Marsh, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Council Meeting 08-04 February 12, 2008
6. Special General Committee Meeting Report No. 08-06 Tuesday, January 29,
2008
2008
(2) Staff's Proposed Changes to Achieve Council's Directive
Moved by Councillor Wilson Seconded by Councillor Granger
THAT the. following recommendation be deferred to the next Special
General Committee - Budget meeting:
THAT Council approve an increase in the tax levy by a dollar
amount of $460,000 which is equivalent to 2%; and
Page 16
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GENERAL COMMITTEE AGENDA ITEM 00 - 19
JANUARY 19, 2010
THAT these funds be specifically earmarked to begin to address
the capital funding shortfall as recommended by the Treasurer; and
THAT the amount be placed into the municipal capital reserve; and
THAT this philosophy be carried forward to future years for Council
consideration.
On a recorded vote the motion was CARRIED.
YEAS:5 NAYS: 4
VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Wilson and Mayor
Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas, Marsh and McRoberts
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the budgeted amounts of $7,731 for Student assistance at the
Farmers' Market and estimated revenue of $3,200 be removed from the
2008 budget.
On a recorded vote the motion was CARRIED UNANIMOUSLY.
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT. the previously approved arnount of $3,000, for supplies and
expenses related to the Farmers' Market, remain in the 2008 budget.
On a recorded vote the motion was CARRIED.
YEAS:? NAYS: 2
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillors Buck and Marsh
(11) LS08-002 — Pine Tree Potters Lease at Aurora Public Library
Moved by Councillor Marsh
Seconded by Councillor Wilson
THAT Council authorize Leisure Services staff to renew the lease for the
Pine Tree Potters Guild at the Aurora Public Library with an amending
clause to include an annual 3% escalated cost of living increase; and
Page 17
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GENERAL COMMITTEE AGENDA ITEM #0 - 20
JANUARY 199 2010
THAT Council approve an amendment to the billing of hydro under a
proposed new agreement; and
THAT section 8-1 regarding signage be referred to the Director of Leisure
Services to review feasibility of installing signage that is smaller and less
obtrusive.
On a recorded vote the motion was CARRIED
YEAS:7 NAYS: 2
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
Marsh, Wilson and Mayor Morris
VOTING NAYS: Councillors Buck and McRoberts
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT any member of Council who wishes to obtain a copy of the Offering
Memorandum - Land Sale document from Colliers International, be
provideda copy of the document without being required to sign a
confidentiality agreement.
On a.recorded vote the motion was CARRIED
YEAS:5 NAYS: 3
VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Wilson and Mayor
Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas and McRoberts
Councillor Marsh was absent.
Council Meeting 08-05 — February 26, 2008
It APPROVAL OF AGENDA
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ WITHDRAWAL OF DELEGATION b) - Smart Comfnute
Page 18
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM Apo - 21
➢ DELEGATION d) - Mr. Ian Munro
Re: Item 3 - ADM08-003 - Ontario Power Authority - Local Generation
➢ ADDED ITEM - 10
Letter from Mr. Ian Munro
Re: Item 3 - ADM08-003 - Ontario Power Authority - Local Generation
On a recorded vote the motion was CARRIED.
YEAS:8 NAYS:1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
Marsh, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Council Meeting 08-04 — February 12 2008
17. PL08-014 - Official Plan Amendment, Zoning By-law Amendment
and Proposed Plan of Condominium Applications
Westhill Redevelopment Company Limited
Part Lot 12, Conc. EYS and Part Lots 11 and 12
Conc. 3, EYS
Files D09-04-00, D14-12-00 and D07-03-OOA
OMB Case File PL030997
OMB File No. 0030373, Z030149 and S030085
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council deny the application, due to the reasons outlined in the
January 23, 2008 Public Planning meeting resolution.
On a recorded vote the resolution was CARRIED.
YEAS: 7 NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
Marsh, McRoberts and Mayor Morris'
VOTING NAYS: Councillor Buck
Councillor Wilson was absent.
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Page 19
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Moved by Councillor MacEachern
ITEMo - 22
Seconded by Councillor Granger
THAT the Town of Aurora take all necessary steps and actions to support
Mr. Rodney Northey's proposal to apply for a Joint Board Hearing.
On a recorded vote the resolution was CARRIED.
YEAS: 7 NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
Marsh, McRoberts and Mayor Morris
VOTING NAYS: Councillor Buck
Councillor Wilson was absent.
7. Memorandum from the By-law Services Co-ordinator .
Re: Re -location of the Aurora Farmers' Market
Moved by Councillor Collins-Mrakas Seconded by Councillor Granger
THAT the memorandum regarding the re -location of the Aurora Farmers'
Market be received; and
THAT the proposed relocation of the Aurora Farmers' Market from the
Temperance Street parking lot.to the Town Park be supported; and
THAT Council supports the continuation of the.services in -kind support of
the Aurora Farmers' Market to allow Town staff to assist in the 2008
Aurora Farmers' Market; and
THAT the proposed by-law be adopted.
On a recorded vote the resolution was CARRIED.
YEAS:? NAYS:1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
Marsh, McRoberts and Mayor Morris .
VOTING NAYS: Councillor Buck
Councillor Wilson was absent.
Page 20
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Council Meeting 08-10—April 8 2008
ITEM
2. Special General Committee Meeting Report No. 08-16 Tuesday, March 31, 2008
(1) Memorandum from the Financial Analyst/Budget Co-ordinator
Re: Aurora Heritage Centre — Cultural Spaces Federal Grant Program
Moved by Councillor Wilson
Seconded by Councillor Marsh
THAT Base Case 2 system be included in the Aurora Heritage Centre
renovations at an additional cost of $203,000 .being allocated to the
project; and
On a recorded vote the motion was CARRIED
YEAS:7 NAYS:2
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
Marsh, Wilson and Mayor Morris
VOTING NAYS: Councillors Buck and McRoberts
Council Meeting 08-11 —April 22 2008
4. 2008 Library Budget
Moved by -Councillor Marsh
Seconded by Councillor Buck
THAT the contribution to the Library budget be increased by an additional 0.4%
toward the Operating budget and by 1 % toward the Capital budget, bringing the total
to 5.4%.
On a recorded vote the motion was DEFEATED
YEAS:4 NAYS:5
VOTING YEAS: Councillors Buck, Collins-Mrakas, Marsh, McRoberts
VOTING NAYS: Councillors Gaertner, Granger, MacEachern, Wilson and
Mayor Morris
Page 21
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GENERAL COMMITTEE AGENDA
JANUARY 1% 2010
16. Report FS08-020 - Budget Adjustment
ADDED ITEM
3.
Moved by Councillor MacEachern
ITEMIo - 24
Seconded by Councillor Gaertner
THAT the budget be adjusted by increasing the levy by'/z% to account for
the revenue lost from the closing of the Aurora Bingo Hall, making the annual
percentage increase 5.9%; and
THAT the 2008 budget be adjusted by reducing the amount of additional
contribution to the capital by 1t2%, reducing the additional contribution from
$230,000 to $95,000.
On a recorded vote the motion was DEFEATED
YEAS:5 NAYS:4
VOTING YEAS: Councillors Gaertner, MacEachern, Wilson and Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas, Granger, Marsh and
McRoberts
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the additional contribution of 1%to the Capital reserve be reduced to
0%; and
THAT the Corporate Services budget be reduced by $135,000 to account.for
the revenue lost as a result of the closing of the Aurora Bingo Hall.
On a recorded vote the motion was CARRIED
YEAS:5 NAYS:4
VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Wilson and
Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas, Marsh and McRoberts
2008 Final Operating and Capital Budget
(Budget Material Under Separate Cover)
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the 2008 Final Operating and Capital Budget for the Town of
Aurora, as amended at the April 22, 2008 Council meeting be adopted.
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Page 22
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
On a recorded vote the motion was CARRIED
YEAS:8 NAYS:1
ITEM #p0-2s
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern
Marsh, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Special Council Meeting 08-13'—April 28 2008
1. CS08-019 — Vacancy Office of Councillor
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
THAT the Council seat formerly held by Councillor Grace Marsh be
declared vacant.
On a recorded vote the resolution was CARRIED UNANIMOUSLY
YEAS: 8 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Granger, .
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
THAT a by-election be called to fill the vacant Councillor's office.
On a recorded vote, as the result of a tie, the motion was DEFEATED
YEAS: 4 NAYS: 4
VOTING YEAS: Councillors Buck, Collins-Mrakas, McRoberts, Wilson
VOTING NAYS: Councillors Gaertner, Granger, MacEachern and Mayor Morris
Council Meeting 08-14 — May 13 2008
(7) General Committee Meeting Report No. 08-22 Tuesday, May 6, 2008
Page 23
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GENERAL COMMITTEE AGENDA JITEM 00 - 26 .
JANUARY 1% 2010
(IX) NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT a Notice of Reconsideration for the motion related to holding a by-
election be accepted.
On a recorded vote the motion FAILED TO CARRY, as the required 213
majority was not achieved.
YEAS: 5
VOTING YEAS:
VOTING NAYS:
NAYS: 3
Councillors Buck, Collins-Mrakas, Gaertner, McRoberts and
Wilson
Councillors Granger, MacEachern and Mayor Morris
8. GS08-020 —Vacancy Office of Councillor
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the candidate that finished in 91h place in the.2006 election be
appointed to fill the vacancy for the Office of Councillor; and
FURTHER THAT staff take the necessary steps to execute the
appointment in a timely manner; and .
THAT an appointing by-law be enacted.
On a recorded vote the motion was CARRIED.
YEAS:5 NAYS:3
VOTING YEAS: Councillors Gaertner, Granger, MacEachern, Wilson and
Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas and McRoberts
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT by-law 5031-08.C, being a by-law to Appoint Mr. John Gallo to fill
the Vacancy for the Office of Councillor, be given 1st, 2nd and 3rd
readings, and enacted:
On a recorded vote the motion CARRIED.
Page 24
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GENERAL COMMITTEE AGENDA
ITEM 00 - 27
JANUARY 1% 2010
YEAS:6 NAYS:2
VOTING YEAS: Councillors Gaertner, Granger, MacEachern, McRoberts,
Wilson and Mayor Morris
VOTING NAYS: Councillors Buck and Collins-Mrakas
Council Meeting 08-15 — May 27, 2008
3. Recommendation from Closed Session
Re: Westhill Redevelopment Company Limited
Part Lot 12, Conc. EYS and Part Lots 11 and 12, Conc. 3, EYS
Files D09-04-00, D14-12-00 and D07-03-OOA
OMB Case File PL030997
OMB File No. 0030373, Z030149 and S030085
Moved by Councillor Gaertner Seconded by Councillor Wilson
THAT Council directs its Solicitor to support the Leave to Appeal application brought
by McCutcheon et al to the Divisional Court, and should leave be granted, to support
the resulting appeal seeking a Consolidated Hearing before the Joint Board.
On a recorded vote the motion was CARRIED
YEAS:6 NAYS:2
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, McRoberts,
Wilson and Mayor Morris
VOTING NAYS: Councillor Buck, Councillor Gallo abstained from
participating in the vote as he was not a member of Council
at the time that this matter was discussed in closed session,
therefore this constitutes a negative vote.
Councillor MacEachern was absent.
Public Planning Meeting 08-16 — Mav 28. 2008
1. PL08-053 — Application to Amend the Zoning By-law
Coland Developments Inc.
Lots 6 and 7, Part of Lots 2, 3, 4 and 5
Part of Reserved Part of Centre Street
Registered Plan 231
230 Wellington Street East
File D14-05-08
Page 25
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Moved by CouncillorMacEachern
ITEM #0 - 28
Seconded by Councillor Gaertner
THAT the application from Coland Developments Inc. for rezoning be
approved in principle, subject to the resolution of the outstanding issues,
specifically the Town -owned unopened road allowance, the connection to
the school driveway, and review of at least the first site plan submission;
and
THAT staff provide a detailed report regarding the unopened road
allowance.
On a recorded vote the resolution was CARRIED.
YEAS: 6
NAYS: 3
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEchern, Wilson and
Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas and McRoberts
Council Meeting 08-17 — June 10, 2008
1. General Committee Meeting Report No. 08-25 Tuesday, June 3, 2008
(6) PL08-056 — Proposed Alterations to the Wellington Street
Centre Median between John West Way and
Bayview Avenue, Associated with an Application for
Site Plan Approval
15320 Bayview Avenue Holdings Limited .
16320 Bayview Avenue, Aurora
File 011-03-07
Moved by Councillor Wilson Seconded by Councillor Granger
THAT Council support a full -turns signalized intersection along Wellington
Street, designed in accordance with the design parameters outlined by the
Region of York, with all costs at the expense of the proponent; and
THAT the Region of York be informed of the Town's position with respect
to the proposal by 15320 Bayview Avenue Holdings Limited (with respect
to a full -turns intersection).
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
On a recorded vote, as the result of a tie, the motion was DEFEATED.
YEAS:4 NAYS:4
ITEM
VOTING YEAS: Councillors Collins-Mrakas, Granger, Wilson and Mayor
Morris
VOTING NAYS: Councillors Buck, Gaertner, MacEachern and McRoberts
Councillor Gallo did not vote, due to a declared interest in this item.
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT the proposal by 15320 Bayview Avenue Holdings Limited for a full -
turns intersection on Wellington Street from the lands known municipally as
15320 Bayview Avenue, resulting in changes to the centre median and
landscaping along Wellington Street from Bayview Avenue to John West
Way, not be supported.
On a recorded vote, as the result of a tie, the motion was DEFEATED.
YEAS:4 NAYS:4
VOTING YEAS: Councillors Buck, Gaertner, MacEachern and McRoberts
VOTING NAYS: Councillors Collins-Mrakas, Granger, Wilson and Mayor
Morris
Councillor Gallo did not vote, due to a declared interest in this item.
Moved by Councillor Buck I Seconded by Councillor MacEachern
THAT to facilitate the proposal by 15320 Bayview Avenue Holdings Limited
to achieve enhanced access to the subject lands, a right-inlright-out access
from Bayview Avenue be approved in addition to the right-in/right-out
access from Wellington Street.
On a recorded vote the motion was CARRIED.
YEAS:7 NAYS:1
VOTING YEAS: , Councillors Buck, Gaertner, MacEachern, McRoberts,
Collins-Mrakas, Granger and Mayor Morris
VOTING NAYS: Councillor Wilson
Councillor Gallo did not vote, due to a declared interest in this item.
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Moved by Councillor Buck
ITEM Flo - so
Seconded by Councillor MacEachern
THAT the Region of York be informed of the Town's position with respect
to the proposal by 15320 Bayview Avenue Holdings Limited (with respect
to a full -turns intersection).
On a recorded vote the motion was CARRIED.
YEAS:? NAYS:1
VOTING YEAS: Councillors Buck, Gaertner, MacEachern, McRoberts,
Collins-Mrakas, Granger and Mayor Morris
VOTING NAYS: Councillor Wilson
Councillor Gallo did not vote, due to a declared interest in this item.
(8) PL08-058 — Application for Site Plan Approval
1207309 Ontario Inc. (Magna)
Concession 2 E.Y.S. Part Lots 19 and 20
File D11-02-08
Moved by Councillor MacEachern Seconded by Councillor Collin-Mrakas
THAT report PL08-058 be received as information; and
THAT staff continue to work with the applicant to resolve all outstanding
issues and the submission of all fees and securities; and
THAT staff report back to Council once these issues are dealt with.
On a recorded vote the motion was CARRIED UNANIMOUSLY.
YEAS:9 NAYS:0
VOTING YEAS: Councillors Buck, Gaertner, Gallo, MacEachern, McRoberts,,
Collins-Mrakas, Granger, Wilson and Mayor Morris
VOTING NAYS:
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Council Meeting 08-18 —June 24 2008
ITEM Apo - S1
Memorandum from the CAO
Re: Ontario Power Authority Request for Proposals - Local Municipal
Responses
Moved by Councillor MacEachern Seconded by Councillor McRoberts
WHEREAS, input to the Ontario Power Authority (OPA),.Request for
Proposal (RFP) process is due prior to June 30, 2008, and it is imperative
that Council communicate the Town's position indicating whether the
Town of Aurora is a willing host or is not a'willing host for the construction
of a 350 MW Gas Powered Generation Power Plant to be located in the
Town of Aurora; and
WHEREAS, there are at least two proponents that have expressed
interest in constructing a 350 MW Gas Powered Generation Power Plant
in the Town of Aurora; and
WHEREAS, the proponent of the 2nd site, at this time, wishes to retain
confidentiality of both their company name and their selected site, but
have agreed to permit the CAO for the Town of Aurora to inform Members
of Council of .their site location and their company. name, and as of
yesterday this is now known to Members of Council; and
WHEREAS, the OPA may view a non -decision of Council, on this issue,
as a willingness to accept a 350 MW Gas Powered Generation Power
Plant to be constructed on one of the proposed sites in the Town of
Aurora; and
WHEREAS, the OPA procurement process gives points if the site is
located within a willing host municipality; and
WHEREAS, a coal powered plant is incredibly polluting, yet based on
publications put out by the OPA, the proposed 350 MW Gas Powered
Generation Power Plant will generate as much as 40% of the pollutants
generated by a coal powered plant; and
WHEREAS, the two sites proposed in Aurora as the future location for a
350 MW Gas Powered Generation Power Plant are in close proximity to
established residential neighbourhoods; and
WHEREAS, it has been intimated that if Council does.not welcome the
construction of the Power Plant, the alternative for Aurora will be overhead
high voltage power lines; and
WHEREAS, EMF's continue to pose health concerns to both the residents
in our community and the experts in the health field:
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM 00 - 32
THEREFORE BE IT RESOLVED THAT the Town of Aurora does not
support construction of a 35D MW Gas Powered Generation Power Plant
in either site that has been selected within the Town of Aurora through the
OPA RFP process by Northland Power Inc. or Company "X"; and further
THAT the Council of the Town of Aurora re -affirms the previously held
position that any new.23D KV feeders be underground through anyurban
designated lands; and
THAT a copy of the resolution shall be sent to the Minister of the
Environment, Ontario Energy Board, the Regional Municipality of York and
the OPA.
On a recorded vote the motion was CARRIED.
YEAS:8 NAYS:1
VOTING YEAS: Councillors Gaertner, Gallo, MacEachern, McRoberts,
Collins-Mrakas, Granger, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Public Planning Meeting 08-19 —June 25, 2008
1 PL08-072 - Zoning By-law Amendment Application
Monopoli Holdings Inc.
144 Wellington Street East
Plan 107, Part of Lots 4 and 5
File D14-07-08
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the zoning by-law amendment application be approved; and
THAT staff prepare a site specific by-law for the existing structure, with
business/professional offices being allowed, and retail uses to a maximum
of 49% of the building's gross floor area; and
THAT residential use be permitted on the second floor only; and
THAT medical use be excluded; and
THAT the approval be subject to the resolution of outstanding issues.
On a recorded vote the resolution was CARRIED.
Page 30
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
YEAS: 8
NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor. Morris
VOTING NAYS: Councillor Buck
Council Meeting 08-20 — July 15 2008
5. FS08-030 — Strategic and Business Plan, Aurora Heritage Centre
ITEM 00 - 33
Moved by Councillor MacEachern Seconded by Councillor Gaertner
1) THAT the name of the Aurora Heritage Centre be changed to Church Street
School Cultural Centre; and
2) THAT the mission of the Cultural Centre be "community engagement through
arts, culture and heritage programming and promotion" ; and
3) THAT the Town establish a non-profit corporation to operate the Church
Street School Cultural Centre; and
4) THAT the Town enter into binding agreements -with the Nan -profit Corporation
for the Provision of Cultural Services, Occupancy Agreement, and an Asset
Management Agreement; and
5) THAT the Town hire interim administrative support until the Corporation is
established and appropriate staff can be hired; and
THAT the funds for this position be taken from the 2008 budget established
for this operation; and
6) THAT the Town proceed with the recruitment of Program Director for the
Church Street School Cultural Centre so that the resumes are available to the
new board upon appointment; and.
7) THAT, starting in 2009 budget year, the Town provide, annually, base funding
in the amount of $340,000 and a building operations budget of $143,000; and
THAT the base funding be increased annually by the lesser of the annual rate
of inflation or 3%; and
8) THAT the Town of Aurora provide the non-profit corporation a one time
$50,000 grant to be paid out upon proof of matching corporate donations; and
Page 31
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM J10 - 34
9) THAT the Town adopt this Strategic and Business Plan as the Guiding
Framework for the development.of a Cultural Centre.
AMENDMENT: Upon the question of the adoption of the resolution,. it was:
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT the list of "Strategies for Success' on page 7 of the Strategic and
Business Planning Study for the Aurora Heritage Centre, include an
additional point as follows:
16. Collection Care
CARRIED
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor McRoberts _ Seconded by Councillor MacEachern
THAT the second recommendation on page 16 be amended to read as
follows:
Recommendation
The mission of the Arts and Cultural Centre will be to reflect and interpret
the past, present and future of Aurora through creative expression.
CARRIED
On a recorded vote, the main motion was CARRIED AS AMENDED.
YEAS:8 NAYS:1
VOTING YEAS: Councillors Gaertner, Gallo, MacEachern, McRoberts,
Collins-Mrakas, Granger, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Page 32
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Council Meeting 08-21 —July 22 2008
V CLOSED SESSION
Moved by Councillor Granger
ITEM �- 35
Seconded by Councillor MacEachern
THAT Council resolve into a Closed Session to consider the following
matters, 7:10 p.m.:
Legal Matter — Authorization of Bulkhead Payment and Bondfield Claim at
Stronach Aurora Recreation Centre
Properly Matter — Leslie St. Lands
Legal Matter — Tax Registration of Properties
Legal Matter— Dical Property
Personal Matter — Correspondence from Special Events Committee
Legal Matter— Legal Opinion from J. Murray Davidson of PMLaw
Personal Matter — Staff for Aurora Heritage Centre
Property Matter — Trails Sub -committee proposed land acquisition
Personal Matter— Staff modification Planning Dept.
Legal Matter— Disposition of Unopened Park Street
Personal Matter — Correspondence from Councillor Collins-Mrakas
On a recorded vote, the motion was CARRIED UNANIMOUSLY
YEAS:9 NAYS:0
VOTING YEAS: Councillors Buck, Gaertner, Gallo, MacEachern, McRoberts,
Collins-Mrakas, Granger, Wilson and Mayor Morris
VOTING NAYS: None
.Page 33
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Council Meeting 08-22 — August 12, 2008
XIII NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
ITEM 00 - 3s
Moved by Councillor McRoberts Seconded by Councillor Wilson
THAT Council approve re -consideration of the matter pertaining to access
into the Aurora Gateway Centre at Bayview Avenue and Wellington Street
East.
On a recorded vote the resolution was CARRIED.
YEAS: 6 NAYS: 1
VOTING YEAS: Councillors Gaertner, Gallo, Granger, McRoberts, Wilson
and Mayor Morris
VOTING NAYS: Councillor MacEachern
Councillors Buck and Collins-Mrakas were not in attendance.
Council Meeting 08-24 — September 9 2008
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. General Committee Meeting Report No. 08-29 Tuesday, September 2, 2008
(8) PW08-034 — Parking Lot Lighting — Mosaics Condominium and Canadian
Tire Corporation
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council approve the recommendation to accept the maintenance
and operating costs for three (3) street lights in the Canadian Tire parking
lot to service residents of the Mosaics Community — York Region
Condominium Corporation No. 920; and
THAT Council direct staff to develop an agreement with Canadian Tire
Corporation to acknowledge the transfer of responsibility; and
THAT works not proceed until an agreement has been finalized.
Page 34
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
On a recorded vote the motion was CARRIED.
YEAS:6 NAYS:3
ITEM Apo - s7
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern, Wilson and
Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas and McRoberts
Council Meeting 08-25 — September 23 2008
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10. Correspondence from Ms Elizabeth Crowe, Chair of the York Catholic
District School Board
Re: Request Waiving of Cash -in -Lieu of Parkland Dedication Fee.
(Added Item); and
1. General Committee Meeting Report No. 08-30 Tuesday, September 16, 2008
(14) ADM08-012 — York Catholic District School Board
Request for Exemption to pay Cash -in -Lieu of Parkland
St. Maximillian Kolbe Secondary School
278 Wellington Street East, File Dll-18-07
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
THAT the letter from the York Catholic District School Board be received;
and
THAT Council concur with the request to form a committee to formalize a
relationship between the York Catholic District School Board and the
Town of Aurora to best serve the needs of the residents of Aurora and
students of the new school.
On a recorded vote the motion was CARRIED.
YEAS:5 NAYS:4
VOTING YEAS: Councillors Buck, Collins-Mrakas, MacEachern, Wilson and
Mayor Morris
VOTING NAYS: Councillors Gaertner, Gallo, Granger and McRoberts
Page 35
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GENERAL COMMITTEE AGENDA
JANUARY 1912016
Moved by Councillor MacEachern
ITEM
Seconded by Councillor Granger
THAT the request from York Catholic District School Board for an
exemption to pay cash -in -lieu of parkland to the Town in the amount of
$413,553.95 as required in accordance with the Site Plan Agreement,
respecting the construction of a secondary school be denied; and
THAT the York Catholic District School Board be required to pay the
prescribed cash -in -lieu of parkland to the Town prior to the issuance of the
building permit in accordance with the Town's By-law 4291-01.17
respecting Parkland DedicationlCash-in-lieu of Parkland Dedication.
On a recorded vote the motion was CARRIED.
YEAS:8 NAYS:1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
9. Correspondence from Mr. Prakash David of Smart Centres
Re: PL08-038—Site Plan Application, Whitwell Developments Ltd. (Smart
Centres Phase 11) FileD11-15-07
(Added Item)
Moved by Councillor Wilson
Seconded by Councillor Buck
THAT the request from Smart Centres be supported; and
THAT the Mayor and Clerk be authorized to sign the site plan agreement
when it is ready.
On a recorded vote the motion was CARRIED.
YEAS:? NAYS:2
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillors Gallo and Granger
Page'36
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GENERAL COMMITTEE AGENDA ITEM # 0 - 39
JANUARY 19, 2Q10
6. Correspondence from Stantec Consulting Ltd.
Re: Northland Power Inc. - Proposed Town of Aurora Peaking Generation
Station -Notice of Second Public Information Session
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT staff include within the report options for deferring the applications
until after the Ontario Power Authority's cut-off date of October 30, 2008.
On a recorded vote the motion was CARRIED.
YEAS:7 NAYS:2
VOTING YEAS: Councillors Gallo, Granger, Gaertner, MacEachern, McRoberts,
Wilson and Mayor Morris
VOTING NAYS: Councillors Buck and Collins-Mrakas
Council Meeting 08-26 — October 14 2008
7. Motion from Councillor Collins-Mrakas
Re: Code of Conduct Information Session
Moved by Councillor Collins-Mrakas Seconded by Councillor Buck
WHEREAS, by a majority decision of Council, Aurora Town Council
adopted a Code of Conduct for members of Council, Advisory Committees
and applicable Board(s); and
WHEREAS given the implications and importance of the Code of Conduct,
it is essential that all members of _ Council, Advisory Committees,
applicable Board(s) and the general public be provided with the necessary
resources to have a thorough understanding of the meaning and uses.of
the Code of Conduct;
THEREFORE BE IT RESOLVED THAT an optional education session in
the form of a Special General Committee meeting be held in the
immediate future; and
THAT the education session shall be in regards to the Code of Conduct
and its uses, meaning, implications, applications and operationalization;
and
THAT the educational session he held prior to a scheduled Tuesday
evening meeting of Council or General Committee.
On a recorded vote the motion was CARRIED UNANIMOUSLY.
Page 37
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM 00 - 40
YEAS:9 NAYS:0
VOTING YEAS: Councillors Buck, Gaertner, Gallo, MacEachern, McRoberts,
Collins-Mrakas; Granger, Wilson and Mayor Morris
VOTING NAYS: None
Council Meeting 08-29 — November 10, 2008
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. General Committee Meeting Report No. 08-37 Tuesday, November 4, 2008
(4) FS08-049 Church Street School Cultural Centre Payment to Aurora
Historical Society
THAT report FS08-049 be received; and
THAT Council approve the payment of $10,000 to the Aurora Historical
Society for services performed by the Aurora Historical Society staff.
On a recorded vote the motion was. CARRIED.
YEAS:8 NAYS:1
VOTING YEAS: Councillors Collins=Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Councillor McRoberts, having previously declared an interest in item 2(5), did not take
part in the discussion or the vote called for in this regard.
(5) PW08-043 — Northeast Quadrant Traffic Calming Post -Implementation
Monitoring Report
Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner
THAT pages 23 to 27 from report PW08-043 - Appendix "A" - Northeast
Quadrant Post -Implementation Monitoring Report, Dillon Consulting
limited, October 2008; be posted on the Town's website.
Page 38
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
On a recorded vote the motion was CARRIED.
YEAS:7 NAYS:1
ITEMo - a1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Councillor McRoberts abstained from voting.
Moved by Councillor Gaertner . Seconded by Councillor MacEachern
THAT report PW08-043 be received; and
THAT the recommendations of the Post -implementation Monitoring Report
be referred to a Traffic Safety Advisory Committee meeting.
On a recorded vote the motion was CARRIED.
YEAS:7 NAYS:1
VOTING. YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Councillor McRoberts abstained from voting.
Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner
THAT staff be directed to proceed with the installation of speed cushions
on Mark Street, as recommended in the report.
On a recorded vote the motion was CARRIED.
YEAS:6 NAYS:2
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern, Wilson
and Mayor Morris
VOTING NAYS: Councillors Buck and Collins-Mrakas
Councillor McRoberts abstained from voting.
Page 39
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEMo - a2
Councillor Collins-Mrakas, having previously declared an interest in item 80) and 8(4),
did not take part in the discussion or the vote called for in this regard._
8. Adoption of Recommendations from Closed Session Meeting of October
28, 2008
Moved by Councillor Gallo Seconded by Councillor McRoberts
THAT the recommendation from the Closed Session Meeting held on
October 28, 2008 regarding the following matter be approved:
Labour Relations Matter — Job Evaluation Process
On a recorded vote the motion was CARRIED.
YEAS:8 NAYS:1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts
THAT the recommendations from the Closed Session Meeting held on
October 28, 2008 regarding the following matter be approved:
Legal Matter— Solicitor Opinion Regarding Telephone Logs
THAT the Director of Corporate Services be requested to place the
following statement on the next Council agenda:
During this term of Council it was discovered that the former Mayor
monitored the telephone logs that listed all incoming and outgoing calls
made to/from each member of Council for the period from September
2004 to October 31, 2006;
Since that time however, a policy has been adopted by Council to ensure
such occurrence is not repeated.
On a recorded vote the motion was CARRIED.
YEAS:8 NAYS:1
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Page 40
GENERAL COMMITTEE AGENDA ITEMj10 _ 43
JANUARY 19, 2010
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Council Meeting 08-30 — November 25 2008
X1
1
�7)
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee Meeting Minutes No. 08-38 Tuesday, November 18, 2008
PW08-047 — Implementation of a Snow Windrow Clearing Program for
Seniors and Physically Challenged Residents
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the Town of Aurora provide the snow windrow clearing program at
full cost recovery for $70 per household; and
THAT Council direct staff to report back in the Spring of 2009 on the
programs successes and challenges; and
THAT, when the program is reviewed in the Spring of 2009, the options of
outsourcing the entire program to an external contractor with no Town
involvement, and delivering the program through a tendering process, be
considered; and
THAT staff be directed to review the 40 "hot spots" indentified; and
THAT windrow clearing requests from residents be referred to
Neighbourhood Network for volunteer services; and
THAT local high school students be encouraged to fulfil their volunteer
requirements through offering windrow clearing to seniors, and
THAT the Director of Public. Works send a letter to all local high school
principals, requesting that a program be set up for students to offer
windrow clearing in order to fulfill volunteer requirements.
AMENDMENT: Upon the question of the adoption of. the
recommendation, it was:
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Page 41
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Moved by Councillor Collins-Mrakas
ITEMo - as
Seconded by Councillor Wilson
THAT, when the program is reviewed in the Spring of 2009, the options of
outsourcing the entire program to an external contractor with no 'Town
involvement, delivering the program through a tendering process, and
opportunities to deliver the program, at no cost to the recipients of
the service, in future years be considered,; and
CARRIED
Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern
THAT the following recommendation be deleted from the motion:
"THAT windrow clearing. requests from residents be referred to
Neighbourhood Network for volunteer services; and"
CARRIED
On a recorded vote the main motion was CARRIED AS AMENDED.
YEAS:8 NAYS:1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
8. BA08-010 - Building Permit Fee - Aurora Sports Dome
. ADDED ITEM
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT report BA08-010 - Building Permit Fee - Aurora Sports Dome, be
received for information; and
THAT the funds for the building permit fee for the Aurora Sports Dome be
made available as a grant and be taken from the Capital Reserve Fund.
On a recorded vote the motion was CARRIED.
YEAS:8 NAYS:1
VOTING YEAS: Councillors Collins-Mrakas, . Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Page 42
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GENERAL COMMITTEE AGENDA
JANUARY 199 2010
7. Memorandum from the Acting Town Solicitor
Re: Refusal by a. Member of Council to Sign the Code of Conduct
Governing Council Members
ITEMAo - 45
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the memorandum be received for information.
On a recorded vote the motion was CARRIED UNANIMOUSLY.
YEAS:9 NAYS:0
VOTING YEAS: Councillors Buck, Gaertner, Gallo, MacEachern, McRoberts,
Collins-Mrakas; Granger, Wilson and Mayor Morris
VOTING NAYS: None
Council Meeting 08-32 —December 9 2008
5 FS08-055 — Ridgewood Condominium. Request for Development Charge
Deferral
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT report FS08-055 be received; and
THAT Council recommend there be no deviation from the current practice.
On a recorded vote the motion was CARRIED.
YEAS:7 NAYS:I
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Mayor Morris
VOTING NAYS: Councillor Wilson
Page 43
- 175
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
4. FS08-054 — Church Street School Cultural Centre
ITEM
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT the Town play an active role in supporting the setting up of a non-
profit corporation per the Business.Corporations Act to be known as the
Church Street School Cultural Centre; and
THAT Council approve a. grant of $9,000 for the costs of incorporating the
Church Street School Cultural Centre; and
THAT the funds for incorporation be dispersed upon the approval of the
Director of Finance/Treasurer.
On a recorded vote the motion was CARRIED.
YEAS:6 NAYS:2
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern,
McRoberts, Mayor Morris
VOTING NAYS: Councillors Collins-Mrakas and Wilson
XIII READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
Moved by Councillor MacEachern Seconded by Councillor Wilson
5096-08.H BEING A BY-LAW to appoint a Chief Administrative Officer
and to establish the duties and responsibilities thereof.
(Appoint — Neil Garbe)
On a recorded vote the motion was CARRIED UNANIMOUSLY.
YEAS:9 NAYS:0
VOTING YEAS: Councillors Buck, Gaertner, Gallo, MacEachern, McRoberts,
Collins-Mrakas, Granger, Wilson and Mayor Morris
VOTING NAYS:. None
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Page 44
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
2009 RECORDED VOTES
Public Planning Meeting 09-02 -- January 28 2009
PL09-018 —Applications to Amend the Official Plan and Zoning By-law
P.A.R.C.E.L Inc.
Plan M-42 Block B & Part of Block A
Official Plan Amendment File D09-03-08
Zoning By-law. Amendment File 1314-14-08
Moved by Councillor MacEachern
THAT the application be denied.
ITEM 0p 0 - 47
Seconded by Councillor Gaertner
On a recorded vote the motion was CARRIED UNANIMOUSLY.
YEAS:8 NAYS:O
VOTING YEAS: Councillors Collins-Mrakas, Councillor Gaertner, Granger,
MacEachern; Gallo, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Councillor Buck was absent.
Council Meeting 09-04 — February 24 2009
8.. Memorandum from Mayor Phyllis Morris
Re: 2009 Proclaimed as the Year of Business Initiative in Aurora.
(ADDED ITEM)
Moved by Mayor Morris
Seconded by Councillor MacEachern
WHEREAS Aurora is a community known for its innovative, diverse and
world class businesses that contribute to the Town's appeal, sustainability
and quality of life, and provide jobs for Aurora residents and revenue for
the Town; and
WHEREAS the sustainability of the Town of Aurora is based on the
foundations of a strong Business sector, a vibrant Arts, Culture and
Heritage sector, and an active Sports and Leisure sector: and
Page 45
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GENERAL COMMITTEE AGENDA JITEM0 - 48
JANUARY 19, 2010
WHEREAS the Town of Aurora believes it is important to the quality of life
for Aurora residents to be able to work where they live, and it is also an
environmentally responsible objective; and
WHEREAS the Town of Aurora believes it can help create and retain local
jobs by providing a supportive business environment with a focus on local
businesses and economic development; and
WHEREAS members of Council of the Town of Aurora recognize the
benefits and contributions provided by Aurora businesses; and
WHEREAS Goal A of the Town of Aurora's Strategic Plan is to "Foster
and enhance a strong and stable economy consistent with the attributes of
a sustainable community'; and
WHEREAS the objectives of Goal A of the Town of Aurora's Strategic
Plan include developing economic opportunities to aid the growth and
progress of Aurora as a desirable place in which to do business;
supporting the growth of a variety of businesses; increasing the quantity
and diversity of employment opportunities in Aurora to enhance the ability
of Aurora residents to work in their community; and to promote efforts to
reduce commuting through local economic initiatives; and
WHEREAS Aurora's business community is represented by a strong and.
vibrant Aurora Chamber of Commerce, established in 1910, and now with
nearly 900 individual members, that advocates on behalf of members, and
supports the community through its numerous public events such as the
annual Home Show, the Yonge Street Festival, and Business Awards
Dinner; and
WHEREAS Aurora business leaders have demonstrated philanthropic
leadership through their participation in, and leadership of, many service
and sports organizations; and
WHEREAS Aurora today is home to approximately 1,200 companies
employing more than 13,635 people; and
WHEREAS Aurora's business has deep roots in the community and can
trace its heritage to the initiative of merchants such as Richard Machell
and Charles Doan who established stores in the mid-1800s; 'and in the
1850s when creeks and mill pond and newly -established railway line
ensured the community's prosperity and local industries included a flour
mill, a potash works, a planning mill, a tannery, a carriage factory and a
rope factory; and
Page 46
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM Flo - a9
WHEREAS Aurora's industry continued to grow and included notable
firms such as Aurora Flouring Mills, producing "Canada's Finest Pastry
Flour;" J. Fleury's Sons, a manufacturer of innovative ploughs and
agricultural implements that helped open Canada's west to agriculture and
Aurora's largest employer at the beginning of the last century; and T.
Sisman Shoe Factory which moved to Town in 1910; and Collis Leather
Company located on Tannery Creek;, and notable retail merchants
including Caruso & Company (Mary's Flower Shop), which has been
operated by the Caruso family since it opened in historic downtown Aurora
in 1913; Thompson's Fine Furniture and Interiors (1921); Vic's Shoe
Repair (1972); and Westview Golf Club (1957); and
WHEREAS business initiatives today have built on the tradition of
innovation and adaptation to operate world class businesses, including the
head offices and production plants of Magna International and. Van -Rob,
the Canadian head office of State Farm Insurance, printer Quebecor,
Canada Law Book, GenPak LP, Bunn-O-Matic Corporation, Piramal
Health Care Canada, Hallmark Cards, Avant Imaging, and Information
Management; and
WHEREAS business is drawn to Aurora in part by, our talented residents
who are eager to work where they live; and
WHEREAS many Aurora residents have shown individual initiative to start
businesses in the Town because of its.positive business climate and other
important attributes; and
WHEREAS Aurora's success as a Town is closely linked to the success of
its businesses; and
WHEREAS Aurora businesses are not immune to global economic
challenges and require the support of all levels of government; and
WHEREAS the Town of Aurora is committed to working with the
established business community to help ensure the retention and success
of Aurora business to the extent that it can; and
WHEREAS Aurora Town Council is committed to bringing quality
businesses to Aurora in order to help create quality jobs for Aurora
residents and seeks to address the needs of entrepreneurs who want to
start a business here; and
WHEREAS Council's Economic Development Advisory Committee has
made recommendations to Mayor and Council about revitalizing the
downtown core, attracting new business and retaining the businesses the
Town is home to.
Page 47
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GENERAL COMMITTEE AGENDA
JANUARY 197 2010
ITEMo - so
THEREFORE BE IT RESOLVED THAT on behalf of the Members of
Council of the Corporation of the Town of Aurora, I, Mayor Phyllis M.
Morris, do hereby proclaim 2009 as The Year of Business Initiative, to
celebrate business success and innovation in Aurora, and urge our
Citizens, Town Staff, Council and Visitors to learn about and support local
business; work to encourage local entrepreneurs and quality businesses
to locate in our Town, and work to retain the quality businesses we have;
thus ensuring Aurora continues to enjoy a world class community
supported by world class business.
BE IT FURTHER RESOLVED that as part of The Year of Business
Initiative the Town is focusing its economic development_ activities on
revitalizing the downtown core, beginning with the .Yonge/Wellington
Corridor Study; continue to work with the Aurora Chamber of Commerce
to support local business; provide a series of Education Initiatives to
support small and medium sized business in cooperation with the York
Small Business Enterprise Centre; undertake a Mayor's Roundtable on
Business, and create a Business Retention Strategy, as well as other
initiatives to be announced throughout the year.
On a recorded vote the motion was CARRIED UNANIMOUSLY.
YEAS:8 NAYS:0
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Councillor Buck was absent.
Special Council Meeting 09-06 — March 3 2009
Correspondence from Coffey Geotechnics
Re: PW09-010 - Ridgewood Condominium Tieback Encroachment Agreement
Moved by Councillor Wilson
THAT the Mayor and Tov
encroachment agreement witl
Condominium Development on
Seconded by Councillor Collins-Mrakas
n Clerk be authorized to execute an
The Rockport Group for the Ridgewood
105 John West Way.
On a recorded vote the motion was CARRIED UNANIMOUSLY.
YEAS:9 NAYS:0
- 180 -
Page 48
GENERAL COMMITTEE AGENDA ITEM0 - 51
JANUARY 19, 2010
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Council Meeting 09-07 — March 24, 2009
14. FS09-014 - Church St. School. Cultural Services Agreement
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council Report No. FS09-014 be received; and
THAT the Mayor and Clerk be authorized to sign a. Lease for the use of
Church Street School with Church Street School Cultural Centre Inc.; and
THAT the Mayor and Clerk be authorized to sign a Contract for the
provision of Cultural Services with the Church Street School. Cultural
Centre Inc.; and
THAT $113,000 of the 2009 budget of $226,666 be paid to Church Street
School Cultural Centre Inc. upon the signing of these agreements and
approval of the 2009 budget; and
THAT the balance of 2009 budget, when approved., in the amount of
$1131666 be paid to the Church Street School Cultural Centre Inc. in two
equal instalments on July 1, 2009 and October 1, 2D09; and
THAT the Mayor and Clerk be authorized to sign an agreement for the
.provision of the 2008 One Time Special Grant of $50,000 payable upon
proof of matching funding to the Church Street School Cultural Centre Inc.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor MacEachern Seconded by Councillor Buck
THAT the Mayor and Clerk be authorized to sign the agreements, subject
to a review by the Town Solicitor, Christopher Cooper; and
THAT, should the Solicitor find any areas of concern or the need of
substansive revision, Council be notified and the matter be brought back
to a Special Council meeting, if called for, priorto execution of the
agreements; and
THAT a definition of the word "permit' be added to the definitions section
of the Lease Agreement,
CARRIED
Page 49
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GENERAL COMMITTEE AGENDA ITEM 00 - 52
JANUARY 197 2010
On a recorded vote the main motion was CARRIED UNANIMOUSLY, AS
AMENDED.
YEAS:9 NAYS:0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
6. 2009 Final Operating and Capital Budget
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT an additional $2,000 be allocated to the Canada Day Parade
Budget raising the amount to $10, 000; and
THAT the float cost revenue goes back into the Canada Day Parade
budget;. a nd
THAT the CAO ensure financial controls are in place through the
appropriate departments, including authorization to raise funds, and that
they are properly directed.
On a recorded'vote the motion was'CARRIED.
YEAS: 8 NAYS; 1
VOTING YEAS: Councillors, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the 2009 Final Operating and Capital Budget for the Town of Aurora
be adopted.
On a recorded vote the motion was CARRIED.
YEAS:8 NAYS:1
VOTING YEAS: Councillors, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor'Morris
VOTING NAYS: Councillor Buck
Page 50
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GENERAL COMMITTEE AGENDA ITEM0 - 53
JANUARY 199 2010
Council Meeting 09-10 — April 14 2009
8. PW09-019 — Assumption of Three Street Lights to Service Residents of the
Mosaics Community
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT Council authorize the Mayor and Town Clerk to execute the
agreement between the Town of Aurora, the Canadian Tire Corporation
and the York Region Condominium Corporation No. 920 to assume three
(3) street lights to service residents of the Mosaics Community.
On a recorded vote the resolution was CARRIED.
YEAS: 6
NAYS: 3
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern, Wilson and
Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas and McRoberts
Ip ADOPTION OF PREVIOUS MINUTES
Special General Committee Budget Meeting Minutes 09-10
Monday, March 2, 2009
(2) Correspondence from Councillor Granger
Re: The Farmers' Market
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Council approve the booking of the Town Park band -shell for eleven
special events to be scheduled by the Farmers' Market; and
THAT the related fees be waived.
On a recorded vote the resolution was CARRIED.
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Page 51
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Public Planning Meeting 09-11 —April 22, 2009
PL09-038 - Zoning By-law Amendment Application
Vinder Holdings Inc.
15195 Leslie Street
Part of Lot 20, Concession 3, E.Y.S.
File: D14-04-08
ITEM 00 - 54
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT Council approve the applications in principle, as modified by staff, to
include the following uses:
Office and officelclinic medical {maximum size of clinic = 700m2 GFA),
• Research and training facility,
• Printing, media and communication establishment,
• Day Nursery,
• Convenience Retail Store,
• Personal Service Shop,
• Private Club,
• Restaurant (maximum 290 m2 GFA); and
THAT, subject to the submission of a site plan application to ensure
development provisions are satisfactory, that an appropriate maximum
gross floor area (GFA) is implemented for accessory and secondary uses
and that the form and design of development ,is in keeping with the
Business Park design objectives; and
THAT the drive-thru component be further reviewed at the site plan review
stage, to determine whether it is an appropriate use at this site.
On a recorded vote the motion was CARRIED.
YEAS:4 NAYS: 1
VOTING YEAS: Councillors Gallo, MacEachern, McRoberts and Mayor
Morris
VOTING NAYS: Councillor Buck
Councillors Collins-Mrakas, Gaertner, Granger and Wilson were absent.
Page 52
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Council Meeting 09-14 — Mav 12 2009
Ill OPEN FORUM
ITEM � o - ss
Ms Sher St. Kitts, volunteer and Chair of the Canada Day Parade Sub -
Committee addressed Council to advise of her intent to lodge a formal undirected
harassment complaint on behalf of the Canada Day Parade Sub -Committee and
the Aurora Dream Team pertaining to CouncillorEvelyn Buck and advised that
she would provide a written submission when it has been formally prepared.
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT Ms St. Kitts submit a copy of the comments to the Chief
Administrative Officer and the Town Solicitor.
On a recorded vote the motion was CARRIED.
YEAS: 7 NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gallo, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Councillor Gaertner was absent.
Council Meeting 09-15 — May 26 2009
Council Meeting Minutes of Tuesday, May 12, 2009
Moved by Councillor Collins-Mrakas Seconded by Councillor Buck
THAT the Council minutes of Tuesday, May 12, 2009 be referred to staff
so that they may review there in concordance with the tape of the meeting,
and revise the minutes where appropriate.
On a recorded vote the motion was DEFEATED.
YEAS: 3 ' NAYS: 6
VOTING YEAS: Councillors Buck, Collins-Mrakas and Gaertner
VOTING NAYS: Councillors Gallo, Granger, MacEachern, McRoberts, Wilson
and Mayor Morris
Page 53
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GENERAL COMMITTEE AGENDA
JANUARY.199 2010
Moved by Councillor Gallo
ITEMo - ss
Seconded by Councillor Granger
THAT the Council minutes of Tuesday, May 12, 2609 be adopted as
printed and circulated.
On a recorded vote the motion was CARRIED.
YEAS: 7 NAYS: 2
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillors Buck and Collins-Mrakas
1. General Committee Meeting Minutes, Tuesday, May 19, 2009
(22) FS09.028 — Development Charges Draft By-law — Update Report
and
9. Memorandum from the Director of FinancelTreasurer
Re: Development Charges — Consultation Update and Revised Rates
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the memorandum from the Director of Finance/Treasurer, regarding
Development Charges — Consultation Update and Revised Rates, be
received; and
THAT the Development Charges Background Study report, as presented
at a Special Meeting of Council held May 6, 2009, be amended by the
replacement of Appendix B.3 with the revised schedules asset out in this
report, and that the amended Background Study be adopted by Council
and:
a) THAT Council hereby indicates that it intends to ensure that the
increase in the need for services attributable to the anticipated
development will be met, subject to .sufficient development charge
revenues being generated and other Town affordability criteria
being met; and
b) THAT Council hereby indicates its intent that the future excess
capacity identified in the study shall be paid for by the development
charges or other similar charges; and
Page 54
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GENERAL .COMMITTEE AGENDA
JANUARY 19, 2010
ITEM #Ao - s7
c) THAT Council hereby adopts the capital forecasts prepared in
conjunction with the Development Charges Background Study for
the Town of Aurora dated April 2009 for that purpose, subject to
each projector undertaking set out therein being subject to annual
operating and capital budget approval processes of the corporation;
and
d) THAT Council hereby determines that no further public meetings
are required under Section 12 of the Act; and
THAT, the transitional provisions proposed in staff report FS09-028 be
incorporated into the draft development charges by-law prior to adoption;
and
THAT the treatment of small townhouse units as discussed in staff report
F909-028 be incorporated into the draft development charges by-law prior
to adoption; and
THAT the revised draft By-law 45139-09, being a by-law for the imposition
of development charges be adopted to be effective June 8, 2009, and that
By-law 4533-04.F be repealed on that same date; and
THAT, pending the outcome of the. meeting on May 21., 2009 between the
Director of Finance, the delegate and her client, staff be directed to make
any changes to the draft Development Charges By-law and report back to
Council; and
THAT Schedule B of the proposed draft By-law 5139.09, as presented
by staff report FS09-028 to General Committee on May 19, 2009, be
updated by substitution of tire attachedrevised Schedule B, prior to
its enactment; and
THAT the revised draft By-law 5139-09, being a by-law for the
imposition of development charges, be adopted to be effective June
8, 2009; and
THAT By-law 4533-04.F be repealed effective June 8, 2009.
On a recorded vote the motion was CARRIED UNANIMOUSLY.
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gallo, Gaertner, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Page 55
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GENERAL COMMITTEE AGENDA
JANUARY 195 2010
ITEM 00 - 58
2. ADM09-008 — Proposed Stewart Burnett Park Senior Baseball Facility
and
5. Memorandum from the Chief Administrative Officer
Re: Item 2 - ADM09-008 - Proposed Stewart Burnett Park Senior Baseball
Facility (Added Item)
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT the Town proceed with the construction of a senior. baseball facility,
as well as the grading and servicing of the balance of the Stewart Burnett .
lands, minus the two enhancements of step-down dugouts and batting
cage for the visitors, and that the construction be based on the most
recent cost estimate of $1,330,000.00 (for the whole project) minus
$73,000 (for enhancements) amounting to a total of $1,,257.000.
On a recorded vote the motion was DEFEATED.
YEAS: 4 NAYS: 5
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gallo and McRoberts
VOTING NAYS: Councillors Gaertner, Granger, MacEachern, Wilson and
Mayor Morris
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Option 3 be selected to proceed with the senior baseball facility with
a basic design, to a total project cost upset limit of $896,000.00 (excluding
GST); and
THAT the 10% contingency be added to the amount, if it is not already
included.
On a recorded vote the motion was CARRIED UNANIMOUSLY.
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas Gallo, Gaertner, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
-188-
Page 56
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Council Meetina 09-18 — June 9 2009
3. Motion Tabled by Councillor Buck
Re: Composition of Advisory Committees
(Notice Provided at May 19, 2009 General Committee Meeting)
ITEM �o - S9
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
WHEREAS in Clause 238 (1) of the Municipal Act, under the heading of
Procedure By-law, the definition of a committee is provided as follows:
'committee' means any advisory or. other committee, or sub-
committee or similar entity of which at least 50% of the members
are also members of one or more councils or local boards;
AND WHEREAS the composition of several Town of Aurora advisory
committees and sub -committees do not conform to regulation 238 (1) of
the Municipal Act;
NOW THEREFORE BE IT.HEREBY RESOLVED THAT staff be directed
to advise Council of appropriate measures to bring the Town's various
advisory committees into line with government regulations forthwith.
On a recorded vote the resolution was DEFEATED.
YEAS: 2 NAYS: 7
VOTING YEAS: Councillors Buck and Collins-Mrakas
VOTING NAYS: Councillors Gaertner, Gallo, Granger, MacEachern, McRoberts,
Wilson and Mayor Morris
4. Motion Tabled by Councillor Buck
Re: Aurora Rotary Club/Canada Day Sub -Committee
(Notice Provided at May 12, 2009 Council Meeting)
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
WHEREAS a social event held in March at the Aurora Legion was held in
partnership, under the auspices of the municipality, through the Canada
Day Sub -Committee of the Leisure Services Advisory Committee with the
Aurora Rotary Club; and
WHEREAS, according to the substance of the March minutes of the
Canada Day Sub -Committee, planning for the event and reporting after
the event took place within the committee; and
Page 57
- 189
GENERAL COMMITTEE AGENDA JITEM 00 - 60
JANUARY 199 2010
WHEREAS a complete account of expenditures and proceeds have not
been submitted for the record; and
WHEREAS the Chief Administrative Officer, Mr. Neil Garbe and the
Director of Financial Services/Treasurer, Mr. Dan Elliott have been unable
to determine a proper account of the matter;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed
to communicate with the Aurora Rotary Club with the objective of
obtaining accounts pertaining to the event which was to support the July
1" Canada Day Parade.
On a recorded vote the resolution was DEFEATED.
YEAS: 2 NAYS: 7
VOTING YEAS: Councillors Buck and Collins-Mrakas
VOTING NAYS: Councillors Gaertner, Gallo, Granger, MacEachern, McRoberts,
Wilson and Mayor Morris
7. Adoption of Recommendations from Closed Session Meeting of June 3,
2009
Moved by Councillor-MacEachern Seconded by Councillor Gaertner
THAT the recommendations from the Closed Session meeting held on
June 3, 2009 regarding the following matter be approved:
1. Litigation or Potential Litigation, including Matters before Administrative
Tribunals, affecting the Municipality or Local Board
and reported out to Public Session June 3, 2009:
THAT Aird and Berlis be retained to represent the Town with respect to
item 1 of the June 3, 2009 Closed Session agenda.
On a recorded vote the resolution was CARRIED.
YEAS: 6 NAYS: 3
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern, Wilson and
Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas and McRoberts
Page 58
-190-
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Public Planning Meeting 09-19 —June 24 2009
1. PL09-052 — Application to Amend the Zoning By-law
Richardson House Developments Inc.
(Bellwood Health and Wellness Centre)
14985 Leslie Street
Part of Lot 19, Concession 3, E.Y.S.
File D14-01-09
ITEM # 0 - 61
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the application; as presented for the Bellwood Health & Wellness
Centre use, be approved in principle, subject to the submission of a formal
site plan application; and
THAT additional requested proposed category issues, requested by the
applicant, be included on the site plan for consideration; and
THAT, failing inclusion of these proposed uses on the site plan, staff
report back to Council with any options available. that may address the
expressed concerns relating to the comprehensive listing of uses included
in the Business Park zone.
On a recorded vote the resolution was CARRIED.
Councillor McRoberts did not vote.
YEAS: 8 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, Wilson and Mayor Morris
VOTING NAYS: 0
-191-
Page 59
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
Council Meeting 09-20 — June 25, 2009
(1 APPROVAL OF AGENDA
Moved by Councillor MacEachern
ITEM 00 - 62
Seconded by Councillor Buck
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ New Item 7 - Memo from the Director of Leisure Services
Re: Follow up to Direction Given by Council on June 9, 2009
Report LS09-D27 - Pool Allocation Policy
➢ By-law 5151-09- BEING A BY-LAW to adopt Official Plan
Amendment 970 — final version
➢ By-law 5154-09 —BEING A BY-LAW to appoint an Acting
Deputy Clerk for the Corporation of the
Town of Aurora (Kelly Gobbels)
➢ Additional Closed Session
1 Item - advice that is subject to solicitor -client privilege,
including communications necessary for that purpose
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
3. F909-031 — Interim Operating Budget Forecast as at May 31, 2009
Moved by Councillor Wilson
Seconded by Councillor Gallo
THAT the overview of results of operations for the five month period
through to May 31, 2009, and the forecast to end of year report from
management, be received.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Wilson Seconded by Councillor MacEachern
Page 60
-192-
GENERAL COMMITTEE AGENDA
JANUARY 1% 2010
ITEM 00 - 63
THAT the Director of Finance and the Town Solicitor prepare a report to
Council which indicates, on an issue basis, the totals of the actual year to
date and of the projected expenditures for the legal services line under the
CAO's office.
CARRIED
On a recorded vote the resolution was CARRIED AS AMENDED.
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Council Meeting 09-21 —July 21 2009
19. LS09-033 — Tender LS2009-61 Stewart Burnett Park Baseball Diamond
Moved by Councillor MacEachern Seconded by Councillor Buck
THAT Council accept the low tender, submitted by S&F Excavating
Limited in response to Tender LS2009-61 for the construction of the
Stewart Burnett Park Senior Baseball Diamond in the amount of $951,000,
which includes a home batting cage, plus.G.S.T.; and
THAT the budget be revised and excess funds returned to the source.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
YEAS: 9
NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
-193-
Page 61
GENERAL COMMITTEE AGENDA
JANUARY 197 2010
Xlll CLOSED SESSION AGENDA
Rise & Report Public Session Resolution
Moved by Councillor Gaertner
ITEMo - 64
Seconded by Councillor Granger
WHEREAS Council has reasonable and probable grounds for believing
that Councillor Buck has breached the Town's Council Code of Conduct;
AND WHEREAS published comments made by Councillor Buck have
been reviewed and have been determined by the Town's legal counsel
and by Council to have the potential to cause harm to the Town and its
staff;
AND WHEREAS the Town's legal counsel conducted a thorough review of
a select group of blog postings by Councillor Buck and concluded that
they contravened numerous provisions of the Council Code of Conduct,
which included_ unfounded and unmerited public criticism of staff in a
manner that unjustifiably maligned their professional competence and
credibility;
AND WHEREAS there have been two unsuccessful informal attempts
made by Council, one verbal and one in writing, requesting that Councillor
Buck apologize for the statements and publications she has made about
Town staff, retract them and agree to abide by the Council Code of
Conduct;
AND WHEREAS Councillor Buck has refused both informal requests;
AND WHEREAS Council seeks to remedy any possible damage.that has
been inflicted upon members of Town staff who have , had their
professional competence and credibility questioned and disparaged in
public;
AND WHEREAS Council deems it imperative to publicly state that it has
full confidence in the integrity and competence of Town staff;
THEREFORE BE IT RESOLVED THAT Council report out on this matter
this evening;
AND THAT a formal complaint pursuant to the Council Code of Conduct
be filed on July 22, 2009 with the Town's Integrity Commissioner;
AND FURTHER THAT a public statement from Council related to this
matter be read out in open session this evening by the Mayor, be
published in both local newspapers and posted on the Town's website as
of July 22, 2009;
AND FURTHER THAT the legal opinion from Aird & Berlis LLP to Council
dated July 16, 2009 be made public this evening and also posted on the
Town's website as, of July 22, 2009.
Page 62
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GENERAL COMMITTEE AGENDA
JANUARY 1% 2010
32.
38.
On a recorded vote the resolution was CARRIED.
Councillor Buck was not in attendance.
YEAS: 6
NAYS: 2
ITEM Flo - ss
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern, Wilson and
Mayor Morris
VOTING NAYS: Councillors Collins-Mrakas and McRoberts
Memorandum from Councillor Granger
Re: Request for Extension of Hours for August 8, 2009 = Farmers' Market
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT Council approve. the request, on. behalf of the Farmers' Market,
to extend the hours of the permit for Town Park on August 8, 2009
from the current 1:00 p.m. to 3:00 p.m, in order to facilitate the Aurora
Youth Swap and Sale.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
Councillor Buck was absent.
YEAS: 8 NAYS: 0
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
.MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Adoption of Recommendations from Closed Session Meeting -June 16,
2009
THAT the recommendations from the Closed Session meeting held on
June 16, 2009 regarding the following matters be approved:
1. 2 items regarding proposed or pending acquisitions or disposition of
land for municipal or local board; and
2. 2 items regarding litigation or potential litigation, including matters
before administrative tribunals, affecting the municipality or local board;
and
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Page 63
GENERAL COMMITTEE AGENDA JITEM 00 - 66
JANUARY 19, 2010
3. Advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; and
4. Personal matters about an identifiable individual, including municipal or
local board employees
THAT the information with respect to the Ontario Heritage Trust
Community Recognition Award Program be received; and
THAT Ms Dorothy Clark McClure be nominated for the Ontario
Heritage Trust Community Recognition Award, Lt. Governor Ontario
Heritage Award for Lifetime Achievement Category (25 years or
more); and
THAT Mr. Harry Lumsden be nominated for the Ontario Heritage Trust
Community Recognition Award in the Lifetime Achievement Category (20-
24 years); and
THAT Ms Elizabeth Milner be nominated for the Ontario Heritage Trust
Community Recognition Award in the Cultural Heritage Category; and
THAT Mrs. Irene Clement and -Mr. John Clement be nominated for the
Ontario Heritage Trust Community Recognition Award in the Natural
Heritage Category; and
THAT the Aurora Historical Society be nominated for the Ontario
Heritage Trust Community Recognition Award in the Built Heritage
Category; and
THAT Mr. Robert Hess and Mr. Michael Hess be nominated for the
Ontario Heritage Trust Young Heritage Leaders.
(As reported out June 16, 2009)
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
Councillor Buck was absent.
YEAS: 8 NAYS: 0
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
Page 64
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
XIV READING OF BY-LAWS
Moved by Councillor Wilson
ITEM #O - 67
Seconded by Councillor Gallo
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
5111-09 BEING A BY-LAW to
regulate outdoor burning
(related to Item 36)
On a recorded vote the by-law was enacted and the motion was CARRIED
UNANIMOUSLY.
Councillor Buck was absent.
YEAS: 8 , NAYS: 0
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor. Morris
VOTING NAYS: None
Council Meeting 09-24 — September 15 2009
1. General Committee Meeting Minutes
Tuesday, September 8, 2009
(22) Report to Council from Mr. David Nitkin, Former Integrity Commissioner
Re: Query 008
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the report to Council from Mr. David Nitkin, former Integrity
Commissioner, be received for information.
On a recorded vote the resolution was CARRIED UNANIMOUSLY
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
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Page 65
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM 00 - 68
(23) Memo from the Mayor — Statement Regarding Former Integrity
Commissioner's Response to Cou'ncil's Formal Complaint
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the statement published by the Mayor regarding the former Integrity
Commissioner's response to Council's formal complaint be received and
endorsed; and
FURTHER THAT IT BE RESOLVED THAT the Mayor be directed by
Council to prepare and issue a statement, to be published in the Town's
Notice Board and on the Town's website, in order to address, as soon as
possible, specific community concerns that have arisen regarding this
matter.
On a recorded vote the resolution was CARRIED.
YEAS: 6 NAYS: 3
VOTING YEAS: Councillors Gaertner, Gallo, Granger; MacEachern,,Wilson
and Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas and McRoberts
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the order of the items in the General Committee meeting minutes of
September 8, 2009 be changed to reflect that items 22 and 23 are under
the .heading of VIII CONSIDERATION OF ITEMS REQUIRING
SEPARATE DISCUSSION.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
(20) Resolution from the Community Schools Alliance
Re: "Smart Moratorium"
(Tabled by Councillor Gallo)
Moved by Councillor Gallo Seconded by Councillor MacEachern
Page 66
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GENERAL COMMITTEE AGENDA ITEM10 - 69
JANUARY 19, 2010
WHEREAS the decision that determines the fate of the site known as
Wells Street Public School, which has served the Aurora community since
1892, must take all aspects of this unique school into consideration; and
WHEREAS the historical significance of the Wells Street Public School in
its surrounding neighbourhood, which includes such buildings as the new
Church Street School Cultural Center, the Aurora Public Library, the
renovated GO Train Station, Sheppard's Bush; the downtown shopping
core, the Aurora Leisure Complex, the Town Park and the Aurora
Cenotaph, cannot be overlooked; and
WHEREAS the views expressed by the community group known as
"Community Action for Wells Street", which was formed by residents in the
Wells Street community after it became clear to them that the concerns
expressed by individual members of the community were not having a
meaningful impact on the accommodation review process set by the York
Region District School Board, must be taken into higher regard; and
WHEREAS the Town of Aurora has committed to continue the agreement
to allow the students of Wells Street Public School access to the Town
Park; and
WHEREAS the Town of Aurora also committed to having a Councillor sit
on the Accommodation Review Committee and provide planning staff
support where needed; and
WHEREAS there has been significant discussion taking place within the
Ministry of Education regarding the closing of schools in Ontario; and
WHEREAS a public meeting was held on Monday, September 14,
2009 detailing that the York Region District School Board (YRDSB)
will meet for the final time on September 24, 2009 and.there will be
no further opportunities for the public to comment on or after the
September 24« meeting; and
WHEREAS the process has not allowed the Trustees to have an open
public debate of any issues or questions they may have on the
subject until immediately prior to making a decision on September
24, 2009; and
WHEREAS an unsubstantiated assumption has been made that
spending money on Wells Street would compromise the Board's
ability to fix other schools; and
WHEREAS communities across Ontario are concerned with the
Accommodation Review Committee process and the impact this flawed
process has on the socio- economic fabric of our municipalities; and
Page 67
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71
GENERAL COMMITTEE AGENDA ITEM 00 - 70
JANUARY 19, 2010
WHEREAS many schools are the hubs of their communities, a better
accommodation review system is needed to address the educational
facility needs of our residents; and
WHEREAS a system to address the educational facility needs in.Ontario
must ensure that school boards and municipal councils partner on
decisions regarding education infrastructure; and
WHEREAS greater accountability for school board decisions is needed;
and
WHEREAS a thorough review of the governance model for school
accommodation decisions must include an opportunity to appeal these
decisions; and
WHEREAS the accommodation review process should respect and value
the input of students, parents, the community and municipality; and
THEREFORE BE IT RESOLVED that the Province of Ontario be
petitioned to implement a "smart moratorium" on disputed school
closings to provide the opportunity for the Ministry of Education,
school boards and municipalities to work together to develop
policies addressing such issues.as planning for declining
enrolments, a mutually agreed upon Accommodation Review
Committee process, a review of funding to rural and small
community schools, and transparency and accountability between
municipalities and school boards;
AND FURTHER that the process be amended to allow further input from
the public and the municipality at or after the September 24, 2009 YRDSB
meeting, prior to any decision being made by the Trustees that would
further the closure of the school;
AND FURTHER it is requested that prior to a decision being made, an
anaiysis of the impact that a capital investment in Wells Street Public
School would have on the YRDSB capital budget for school rehabilitation
in the rest of the Region should be undertaken and published;
AND FURTHER that this resolution be forwarded to the Minister of
Education Ms. Kathleen Wynne, Member of Parliament Ms. Lois
Brown, the Member of Provincial Parliament Mr. Frank Klees, the
Community Schools Alliance, all other local Region of York Municipalities
and the York Region District School Board Trustees.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
Page 68 .
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
6. Motion Tabled by Councillor Bob McRoberts
Re: The Formation of an Accountability and Transparency Advisory
Committee
(Notice of Motion provided at September 8, 2009 General Committee)
ITEM ;0o - 71
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT the motion be received and referred to staff to provide input
regarding an Accountability and Transparency Advisory Committee,
addressing the following:
review of Part V.1 of the Municipal Act, entitled Accountability and
Transparency
providing education and/or training as needed
review and revisions to policies and practices pertaining to
confidentiality, accountability, and transparency issues as they
relate to Aurora Town Council,
On a recorded vote the resolution was CARRIED.
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
Public Planning Meeting 09-25 — September 23 2009
PL09-070 — Proposed Zoning By-law Amendment for
Second Suites (Two -Unit Houses/Basement Apartments)
File No. D14-18-08
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT report PL09-070 be received as information; and
THAT Staff be directed to continue studying second suites, including the
drafting of a by-law to permit second suites, taking into consideration any
comments received to date or in the future; and
Page 69
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GENERAL COMMITTEE AGENDA ITEM 00 - 72
JANUARY 19, 2010
THAT Staff complete and present the report at a Special General
Committee Meeting early in the new year, or sooner, to be held on a
Public Planning Meeting date.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
Councillors Buck and Collins-Mrakas were not present for the vote.
YEAS: 7 NAYS: 0
VOTING YEA: Councillors Gallo, Gaertner, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAY: 0
Council Meeting 09-26 — September 29, 2009.
1. General Committee Meeting Minutes. - Tuesday, September 22, 2009
(1) ADM09-011 — Petch Log House
Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts
THAT staff be directed to pursue a detailed construction estimate for the .
Petch Log House, not to exceed $5,000; and
THAT the funding options be clearly laid out; and
THAT the construction estimates reflect options #1 and #2 in report
ADM09-011; and
THAT staff be directed to discuss with the Leisure Services Department,
and any other appropriate departments, potential uses for the building;
and
THAT staff consult with user groups for potential uses.
On a recorded vote the resolution was CARRIED.
YEAS:8 NAYS:1
VOTING YEA: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAY: Councillor Buck
Page 70
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GENERAL COMMITTEE AGENDA
JANUARY 1% 2010
(7) LS09-039 — Stewart Burnett Park Senior Baseball Diamond Facility -
Additional Expenditures
ITEM 00 - 73
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT Council authorize an additional expenditure of up to $26,000.00 for
various professional and operational work items that have recently been
identified through the construction of the Stewart Burnett Park Baseball
Diamond.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
YEAS:9 NAYS:0
VOTING YEA: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAY: None
X111 CLOSED SESSION AGENDA
Moved by Councillor Collins-Mrakas Seconded by Councillor McRoberts
THAT Council resolve into a Closed Session, following adjournment, to
consider:
'I. A proposed or pending acquisition, or disposition of land by the
municipality or local, board.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
YEAS:9 NAYS:0
VOTING YEA: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAY: None
Page 71
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GENERAL. COMMITTEE AGENDA JITEM 0A 0 - 44
JANUARY 193 2010
Council Meeting 09-27 — October 13, 2009
General Committee Meeting Minutes of Tuesday, October 6, 2009
(4) Memorandum from Mayor Phyllis Morris
Re: Anne Bartley Smith Lands
(Notice of Motion previously given at September 29, 2009 Council Meeting)
Moved by Councillor McRoberts Seconded by Councillor Gaertner
THAT Council receive this memorandum for information;
AND FURTHER: authorize Staff to explore a potential custodial
relationship agreement with the Ontario Heritage Trust related to the Anne
Bartley Smith Lands;
AND FURTHER THAT the Chief Administrative Officer report back to
Council with the parameters of a potential custodial relationship
agreement with the Ontario Heritage Trust related to the Anne Bartley
Smith Lands, if appropriate.
On a recorded vote the resolution was CARRIED.
YEAS: 7
NAYS: 1
VOTING YEA: Councillors Collins-Mrakas, Gaertner, Gallo, Granger, McRoberts,
Wilson and Mayor Morris
VOTING NAY: Councillor Buck
Councillor Macinachern did not take part in the vote.
Council Meeting 09-28 — October 27, 2009
2. Sheppard's Bush Conservation Area Management Plan
Moved by Councillor MacEachem , Seconded by Councillor Gaertner
THAT.Council receive and endorse the Sheppard's Bush Conservation
Area Management Plan; and
THAT a notice be placed in the Town of Aurora's Notice Board
thanking the members of the Sheppard's Bush Conservation Area
Management Plan Steering Committee and the residents that
participated in the consultative process.
Page 72
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GENERAL COMMITTEE AGENDA
JANUARY 1'9, 2010
ITEM $Po - 75
On a recorded vote the resolution was CARRIED.
YEAS: 8 NAYS: 1
VOTING YEA: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAY: Councillor Buck
5. Motion tabled by Councillor Buck
Re: Invitation to Partner with Neighbourhood Network
(Notice of Motion was provided at the September 29, 2009 Council meeting)
Moved by Councillor Buck Seconded by Councillor McRoberts
WHEREAS an invitation to partner with Neighbourhood Network is
outstanding; and
WHEREAS a quick scan of partners who have joined the organization
since its inception indicates that most service organizations in the Town of
Aurora have apparently agreed to be partners; and
WHEREAS networking obviously means providing connections between
people who need services and volunteers prepared to provide for the
needs in the community; and'
WHEREAS the municipality is clearly an essential link between volunteers
and services needed;
NOW THEREFORE BE IT RESOLVED THAT that Town of Aurora is
pleased to accept the invitation from Neighbourhood Network to partner in
this worthwhile endeavour; and
THAT the necessary agreements'of both organizations be referred to
staff to review and ensure collaboration.
On a recorded vote the resolution was CARRIED.
YEAS: 8 NAYS: 1
VOTING YEA: Councillors Buck, Collins-Mrakas, Gallo, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAY: Councillor Gaertner
Page 73
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GENERAL COMMITTEE AGENDA
JANUARY 199 2010
4. Motion Tabled by Councillor Gaertner
Re: Reporting of Legal Fees
(Notice of Motion was provided at the October 13, 2009 Council meeting) .
ITEM 400 - 76
Moved by Councillor. Gaertner Seconded by Councillor Wilson
WHEREAS the Town of Aurora is committed to open and transparent
government; and
WHEREAS in a recent anonymous advertisement, administrative legal
fees reported did not differentiate between advocacy fees and
administrative contracted fees, thus portraying administrative legal
contracted fees in the same category;
THEREFORE BE IT RESOLVED THAT Council direct staff to
immediately:
1. Provide clarity by publishing the amount by year for 2000 to 2008
and sub -period January 1, 2009 to June 30, 2009 in graph and/or
pie -chart form, for the advocacy fees incurred; and
2. Provide costs in for the amounts for contracted solicitors
retained during the period from January 1, 2007 to July fr2009 to
fill the temporary vacancy of the Town Solicitor, app p y
shown in a separate footnote; and
3. Provide an additional footnote outlining the projected legal fees
expected to be incurred up to and including December 31, 2009;
and
4. THAT this information be published in the Notice Board and on the
Town's website with an introduction at the earliest possible date;
and
5. THAT this information be removed from the Town's website by
December 31, 2010.
On a recorded vote the: resolution was CARRIED UNANIMOUSLY.
YEAS: 9 NAYS: 0
VOTING YEA: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAY: None .
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Page 74
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
6. Memorandum from the Director of Corporate and Financial Services
Re: Response to General Committee Request:
.Mr. Mestrinaro's Procurement Process Concern from General
Committee - October 20, 2009
(Added item)
ITEM 00 - 77
Moved by CouncillorMacEachern Seconded by Councillor Gaertner
THAT this matter be deferred to the November 3, 2009 General
Committee meeting.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
YEAS: 7 NAYS: 1
VOTING YEA: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts and Mayor Morris
VOTING NAY: Councillor Buck
Councillor Wilson was not in attendance for the vote.
Council Meeting 09-30 — November 10 2009
1l APPROVAL OF AGENDA
Moved by Councillor Gaertner
Seconded by Councillor Gallo
THAI' the following addition to the agenda be approved:
➢ New Delegation a) - Mr. Walter Mestrinaro
Re: Item 2(9) -Memorandum from the Director of Corporate and
Financial Services
Re: Response to General Committee Request:
M.r. Mestrinaro's Procurement Process Concern from .
GC October 20, 2009
On a recorded vote the resolution was CARRIED.
YEAS: 7
NAYS:1
VOTING YEA: Councillors Colins-Mrakas, Gaertner, Gallo, Granger, McRoberts,
Wilson and Mayor Morris
VOTING NAY: Councillor Buck
Page 75
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GENERAL COMMITTEE AGENDA JITEM 00 - 78
JANUARY 1% 2010
(4) TSAC09-07 —Traffic Safety Advisory Committee Meeting Minutes
October 14, 2009
(4) Correspondence from Mr. Dan Duffy
Re: Safety Concerns on Hunters Glen Road
Moved by Councillor Gaertner Seconded by Councillor McRoberts
THAT this matter be referred to staff to investigate and bring back options
to the Traffic Safety Advisory Committee for consideration; and
THAT staff also be requested to look at all of Hunters Glen Road to see if
there are any other sharp curves which may require similar measures.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
YEAS: 8
NAYS: 0
VOTING YEA: Councillors Buck, Colins-Mrakas, Gaertner, Gallo, Granger,
McRoberts, Wilson and Mayor Morris
VOTING NAY: None
(7) PL09-080 — Applications for Site Plan Approval and Amendment to the
Zoning By-law
1087931-Ontario Limited
Lot 13 and Part of Lot 14, R.P.246 and Part of Parcel A, R.P.36
Files D11-13-06 and D14-11-06
Moved by Councillor Gaertner Seconded by Councillor Wilson
THAT, subject to the final approval of the grading and servicing plan, Site
Plan Application D11-13-06 be approved to permit a 6 unit residential
development (5 Townhouses; 1 single detached); and
THAT Council authorize the Mayor and Town Clerk to execute a Site Plan
Agreement between the Town and the Owner to facilitate the subject
proposal; and
THAT prior to execution of the agreement, confirmation be received
from the Secretary -Treasurer of the Committee of Adjustment that
the easement has been granted; and
THAT Council determine that no further notice is required to be given in
respect of the proposed by-law in accordance with Section 34 (17) of the
Planning Act, related to accurately delineating the Environmental
Page 76
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GENERAL COMMITTEE AGENDA ITEMA
JANUARY 199 2010 0 - 79
Protection Zone (flood plain) and the addition of the EP-17 Zone to permit
above grade decks for units 4 and 5; and
THAT Council enact implementing Zoning By-law 5173-09; and
THAT five (5) units of sewage and water capacity be allocated from the
Core Area Infill reserve to 15356 Yonge Street to facilitate the proposed
development.
On a recorded vote the resolution was CARRIED UNANIMOUSLY,
YEAS: 8
NAYS: 0
VOTING YEA: Councillors Buck, Colins-Mrakas, Gaertner, Gallo, Granger,
McRoberts, Wilson and Mayor Morris
VOTING NAY: None
Council Meeting 09-32 — November 24 2009
11 APPROVAL OF AGENDA
Moved by Councillor Granger Seconded by Councillor Gallo
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional items, be approved:
➢ Delegation b) — Mr. Charles Sequeira and Mr. Derek Murray,
Aurora Seniors Association
Re: Item 4(13) — LS09-046 —Aurora Seniors Association Proposal for
Liquor Licence
➢ Item 7 — LSAC09-09 — Leisure Services Advisory Committee Meeting
Minutes — November 19, 2009
➢ Item 8 — Extract from Special General Committee Meeting
Saturday, November 21, 2009
➢ Item 9 — Extract from Special General Committee Meeting
Monday, November 23, 2009
On a recorded vote the resolution was CARRIED.
YEAS: 6 NAYS: 3
VOTING YEA: Councillors Gaertner, Gallo, Granger, MacEachern, Wilson and
Mayor Morris
Page 77
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GENERAL COMMITTEE AGENDA
JANUARY 199 2010
VOTING NAY: Councillors Buck, Collins-Mrakas and McRoberts
CARRIED
VI PUBLIC SERVICE ANNOUNCEMENTS
ITEM #0 - 80
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT Councillor Buck apologize to Councillor Gaertner for comments
made by her at the Special General Committee Budget Meeting on
Saturday, November 21, 2009.
On a recorded vote the resolution was CARRIED.
YEAS: 7 NAYS: 2
VOTING YEA: Councillors Gaertner, Gallo, Granger, MacEachern, McRoberts,
Wilson and Mayor Morris
VOTING NAY: Councillors Buck and Collins-Mrakas
4. General Committee Meeting Minutes
Tuesday, November 17, 2009
(11) LS09-037 —McLeod Woodlot—Oak Ridges Moraine Land Trust (ORMLT)
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council direct staff to finalize an Agreement with the Oak Ridges
Moraine Land Trust (ORMLT) and report back regarding the management
of the McLeod Woodlot based on the seven principles detailed within the
report to Council for approval.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
YEAS: 9 NAYS: 0
VOTING YEA: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
VOTING NAY: None
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Page 78
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
(13) LS09-046 -Aurora Seniors Association Proposal for Liquor Licence
ITEM 00 - 81
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
THAT the Town of Aurora apply for, and hold a liquor licence on
behalf of the Aurora Seniors Association.
On a recorded vote the resolution was DEFEATED.
YEAS: 1 NAYS: 7
VOTING YEA: Councillor Buck
VOTING NAY: Councillors Collins-Mrakas, Gallo, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
Councillor Gaertner was absent for the vote.
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council decline the proposal made by the Aurora Seniors
Association with respect to the Town of Aurora applying for and being the
holder of a liquor licence for the Aurora Seniors Centre.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
YEAS: 7 NAYS: 0
VOTING YEA: Councillors Collins-Mrakas, Gallo, Granger, MacEachern;
McRoberts, Wilson and Mayor Morris
VOTING NAY: None
Councillors Buck and Gaertner were absent for the vote.
Council Meeting 09-33 — December 8 2009
1. IES09-064 — Completion of Sidewalk on Nisbet Drive
(deferred from December 1, 2009 General Committee meeting)
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Capital Project No. 31075 for the reconstruction of Nisbet Drive
include the completion of a sidewalk along Nisbet Drive from Fairway
Drive south to the existing sidewalk near Sandusky Crescent; and
THAT, should any significant changes be required, a consultative
process take place.
Page 79
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GENERAL COMMITTEE AGENDA
JANUARY 1% 2010
On a recorded vote, the resolution Was CARRIED.
YEAS: 7 NAYS: 1
VOTING YEA: Councillors Collins-Mrakas, Gallo, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
VOTING NAY: Councillor Buck
Councillor Gaertner was absent for the vote.
10. Memorandum from Councillor MacEachern
Re: Motion —Recorded Votes
(Notice of Motion provided at December 1, 2009 General Committee
Meeting)
ITEM CIO - s2
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT staff be directed to provide a report listing all recorded votes taken
during this term of Council, to be included on a General Committee or
Council agenda.
On a recorded vote, the resolution was CARRIED.
YEAS: 5 NAYS: 3
VOTING YEA: Councillors Gallo, Granger, MacEachern, Wilson and Mayor
Morris
VOTING NAY: Councillors Buck, Collins-Mrakas and McRoberts
Councillor Gaertner was absent for the vote
12. Memorandum from Councillor Wilson
Re: Motion —Youth Councillor
(Notice of Motion provided at November 24, 2009 Council Meeting)
Moved by Councillor Wilson Seconded by Councillor Gallo
WHEREAS the Town of Aurora places high value on our youth of today;
and
WHEREAS the youth of today represent the voters of tomorrow for our
Town;and
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GENERAL COMMITTEE AGENDA ITEM]IO - 83
JANUARY 19, 2010
WHEREAS participation in the local government is a critical component of
all citizens; and
WHEREAS we have just participated in and supported "Local Government
Week"; and
WHEREAS Council wishes to give youth the opportunity to participate in
and learn about the procedures of local government;
NOW THEREFORE BE IT RESOLVED:
THAT Council appoint a "Youth Councillor" who would be nominated by
students in the local high schools from grades 11I12 to participate in
Council meetings for,each of the remaining two semesters of the 2010
school year. The Youth Councillor for each semester would be assigned a
Councillor mentor each semester and would attend Council meetings by
taking a seat at the table, however, would not participate in discussions or
speak, unless called upon by a member of Council through the Chair, and
would have no voting privileges; and
THAT Councillor Wilson be directed to work with staff to establish Terms
of Reference and that these be brought back to the January 19, 2010
General Committee meeting to establish the role of an appointed Youth
Councillor.
On a recorded vote, the resolution was CARRIED UNANIMOUSLY.
YEAS: 8 NAYS: 0
VOTING YEA: Councillors Buck, Collins-Mrakas, Gallo, Granger, Mac[achern,
McRoberts, Wilson and Mayor Morris
VOTING NAY: None
Councillor Gaertner was absent for the vote.
Special Council — Public Planning Meeting 09-34 — December 15 2009
1. PL09-052 —Official Plan Amendment and
Zoning By-law Amendment Applications
The Town of Aurora and Chak Wai Chong and
Kathy Chong (In Trust)
15286 and 15306 Leslie Street
Pt. Lot 21, Con. 2, Pt. 1 and 2 65R-2640 and
Pt. Lot 21, Con. 2
West of Leslie Street, North of Wellington Street East
Files D09-02-09 and D14-13-07
Page 81
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEMA
Moved by Councillor Buck Seconded by Councillor McRoberts
THAT approval in principle be given to this proposal; and
THAT Staff be directed to proceed to the next available General
Committee Meeting to adopt the proposed Official Plan Amendment; and
THAT once a formal site plan application has been submitted and
reviewed by Town Staff and the Region, the implementing zoning by-law
amendment with the site plan application be presented to Council for
consideration.
On a recorded vote the resolution was CARRIED UNANIMOUSLY.
YEAS: 8 NAYS: 0
VOTING YEAS: Councillors Buck, Gaertner, Gallo, Granger, MacEachern
McRoberts, Wilson and Mayor Morris
VOTING NAYS: 0
Councillor Collins-Mrakas was absent.
Page 82
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. IES10-001
SUBJECT: Acceptance of Municipal Services - Aurora Gardens Subdivision -
Registered Plan 65114-3181, 65114-3219, 65M-3220and 65114-3221
FROM: IlmarSimanovskis, Director of Infrastructure & Environmental Services
DATE: January 19, 2010
RECOMMENDATIONS
THAT Council accept the municipal services contained within Registered Plan 65M-
3181, 65114-3219, 65M-3220 and 65M-3221 being Aurora Gardens Subdivision as
detailed in Report No. 1ES10-001;
THAT Council enact By-law 5107-09.D for the assumption of the subject municipal
services;
THAT the Director of Infrastructure & Environmental Services be authorized to issue
a Certificate of Acceptance of public works forsaid lands as required under Section
3.12 of the Subdivision Agreement; and
THAT the Treasurerbe directed to release the municipal servicing securities held in
relation to these parts of the Aurora Gardens Subdivision.
PURPOSE OF THE REPORT
The purpose of this report is to complete the assumption of public works contained
within the identified subdivisions.
BACKGROUND
The Aurora Gardens Subdivision was serviced under three Subdivision Agreements
executed by the Town of Aurora and Aurora Gardens Development Corporation Ltd. on
August 7, 1997.
COMMENTS
Infrastructure and Environmental Services staff has reviewed all inspection reports for the
subject part of the development and are satisfied that the municipal roads and services are
in good condition and have been completed in accordance with the terms of the
Subdivision Agreement.
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM # 11 - 2
January 19 2010 - 2 - Report No. IES10-001
All public services have been completed and the respective maintenance periods have
expired. The Town has received funding in the amount of $11,650.00 to complete repairs
to outstanding minor deficiencies that will be completed as part of routine operational
maintenance.
The amount of securities to be released at the time of assumption is $256,760.24.
ALTERNATIVE TO RECOMMENDATIONS
None
FINANCIAL IMPLICATIONS
The Town will, upon issuance of the Certificate of Acceptance of public works, be
responsible for all future operational and maintenance costs for the municipal services
within the specified areas.
CONCLUSIONS
The services for Aurora Gardens as indicated on the key map (attached as Appendix "A" ),
being Registered Plans 65M-3181, 65M-3219, 65M-3220, 65M-3221, can be accepted.
ATTACHMENTS
Appendix "A" - Key Map showing location of services to be accepted.
Appendix "B" - Certificate of Acceptance.
Appendix "C" - By-law 5107-09.D
PRE -SUBMISSION REVIEW
Executive Leadership Team Meeting — January 6, 2010
Prepared by: Jerry Kryst, Technical Assistant, Extension 4376
I imanovskis
Director of Infrastructure
& Environmental Services
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r
Neil Garbe
Chief Administrative Officer
GENERAL COMMITTEE AGENDA
ITEM # 1.1 - 3
APPENDIX "A"
ED-SUBJECT LANDS
KEY MAP SHOWING LOCATIONS
OF SERVICES TO BE ACCEPTED
INFRASTRUCTURE & ENVIRONMENTAL SERVICES January,2010
GENERAL COMMITTEE AGENDA
ITEM # 11 - 4
JANUARY 199 2010
APPENDIX "B„
TOWN OF AURORA
CERTIFICATE OF ACCEPTANCE
OF PUBLIC WORKS
SUBDIVISION OWNER: Aurora Gardens Development Corp.Ltd. and J.A.
Developments Inc.
DATE OF ACCEPTANCE: November 17, 2009
DESCRIPTION OF PUBLIC WORKS ACCEPTED:
All services referred to in Section 3.01 of the Subdivision Agreement between Aurora
Gardens Development Corp. Ltd.,J A Developments Inc. and the Town of Aurora for
Registered Plans 65M-3181, 65M-3219, 65M-3220, 65M -3221 and 65M-3222.
DESCRIPTION OF STREETS IN WHICH PUBLIC WORKS ACCEPTED ARE LOCATED
AS PER REGISTERED PLANS 65M-3181 65M-3219 65M-3220 65M-3221 and
65M-3222:
Gleave Court, Watts Meadow, Wardle Gate and Willis Drive*
* denotes portion within Register Plan 65M-3219, 65M-3221 and 65M-3222 only
The undersigned hereby certifies that the Public Works, described above, have been
installed in accordance with the requirements of the Town of Aurora's specifications and
the above noted agreement and that all municipal departments have been informed of this
matter.
I further certify that the maintenance period, as stipulated in the agreement, has expired,
and that all deficiencies have been rectified to the Town's satisfaction, and that
requirements forfinal acceptance as set out in Sections 3.11 and 3.12 have been complied
with.
The Public Works as described above are herewith accepted by the Town of Aurora.
Imar ZSima ovskis,
Director of Infrastructure & Environmental Services
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GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
APPENDIX "C,,
THE CORPORATION OF THE TOWN OFAURORA
By-law Number 5107 -09.D
BEING A BY-LAW to assume aboveground
and belowground municipal services; to
assume certain lands; and to establish
highways (Aurora Gardens Subdivision)
ITEM # 11 -5
WHEREAS the Municipal Act 2001, S.O. 2001. as amended, c. 25, section 5 requires that a
power of the municipality shall be exercised by by-law;
AND WHEREAS the Municipal Act, 2001, S.O.2001 as amended, c.25, section 31 authorizes
the Council of a local municipality to pass by-laws forestablishing a highway and land may only
become a highway by virtue of a by-law passed by Council;
AND WHEREAS Council desires to assume aboveground and belowground municipal services,
assume certain lands and to establish certain highways;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
The following lands be established as public highway and assumed by the Corporation of
the Town of Aurora:
Gleave Court as contained within Plan 65M-3221
Willis Drive as contained within Plan 65M-3219, 3221 and 3222
Wardle Gate as contained within Plan 65M-3219
Watts Meadow as contained within Plan 65M-3220
2. The Corporation of the Town of Aurora hereby assumes the aboveground and belowground
municipal services for the lands contained within Plan 65M-3161, 65M-3219, 65M-3220,
65M-3221 and 65M-3222.
3. THAT the Mayor and Clerk are hereby authodzed to execute all documentation required in
connection with the assumption thereof.
4. THAT this By-law may be registered in the appropriate Land Registry office on title to the
said streets and/or reserves set out in Sections 1 and 2 herein, if applicable.
5. THAT the provisions of this By-law shall come into force and take effect upon third reading
thereof.
READ A FIRST, SECOND AND THIRD TIME THIS 17 DAY OF NOVEMBER, 2009.
PHYLLIS MORRIS, MAYOR
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CHR/STOPHER COOPER,
TOWN SOLICITOR
GENERAL COMMITTEE AGENDA ITEM # 12 - 1
JANUARY 19, 2010
/ TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. IES10-002
SUBJECT: Award of. Tender No. 1ES2009-51-Supply and Delivery of One Full Size,
Four Wheel Drive Truck with. Dump Box
FROM: llmar simanovskis, Director of Infrastructure & Environmental Services
DATE: January 19, 2010
RECOMMENDATIONS
THAT Tender No. IES2009-51- Supply and Delivery of one, full size, four-wheel drive
truck with dump box be awarded to Roy Foss Motors at the tendered price of
$58,349, excluding taxes and including registration and licensing.
PURPOSE OF THE REPORT
To receive Council's authorization to award Tender No. IES2009-51 to Roy Foss Motors for
the supply and delivery of a full size four-wheel drive truck complete with a dump box.
BACKGROUND
In the 2009 Capital Fleet Budget, Council approved the replacement of an existing full size
four wheel drive truck with dump box (vehicle#18).
COMMENTS
1. 0 Summary of Tender Prices
On December 10, 2009, four tenders for the supply and delivery of one full size, four-wheel
drive truck with dump box were received. All tender prices exclude taxes and include
vehicle registration and licensing:
Company Make and Model Tender Price Delivery
Roy Foss 2010 GMC $58,349 12 weeks
Motors Sierra 3500 TK31403
Slessor Motors 2010 GMC $58,946 12 weeks
Sierra 3500 TK31403
Georgian Pontiac 2010 GMC $59,282 16 weeks
GMC Sierra 3500 TK31403
Highland Chevrolet 2010 Chevrolet .$59,,572 12 weeks
Cadillac CK 30903
- 220 -
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM # 12 - 2
January 19 2010 - 2 Report No. IES10-002
The tender was issued by the Financial Services Department and advertised according to
the requirements of the Town's purchasing procedures.
2.0 Review of Tender Submissions
The submission from Roy Foss Motors met all the requirements of the specifications and
was the lowest tender price.
The vehicle being replaced will be sold through public auction with the sale proceeds
returned to the reserve fund after the replacement vehicle has arrived.
ALTERNATIVE(S) TO THE REPORT
None.
FINANCIAL IMPLICATIONS
Funding in the amount of $70,000 for the replacement of this vehicle was approved by
Council as part of the 2009 Capital Fleet Budget and sufficient funds are available.
CONCLUSIONS
A tender for the supply of one full size, four-wheel drive truckwith dump box was issued in
accordance with the Town's standard purchasing procedures. Four bids were received in
response to Tender IES 2009-51. Staff recommends the supply and delivery of the vehicle
be awarded to Roy Foss Motors.
ATTACHMENTS
None
PRE -SUBMISSION REVIEW
Senior Management Meeting — January, 2010
Prepared by. Aaron Karmazyn, Manager Facilities, Property & Fleet, Ext. 4323
imanovskis
Director of Infrastructure
& Environmental Services
- 221 -
yP,J�
Neil Garbe
Chief Administrative Officer
GENERAL COMMITTEE AGENDA
JANUARY 19, 2010
ITEM #13-1
r; TOWN OF AURORA
AURORA GENERAL COMMITTEE No. LGL70-001
SUBJECT: Extension of Agreement for Provision of External Legal Services
FROM: Christopher C. Cooper, Director of Legal Services/Town Solicitor
DATE: January 19, 2010
RECOMMENDATIONS
THAT Council approve the roster of firms detailed below for the provision of external
legal services to the Town on an exceptional and as -needed basis, as previously
approved by Council on December 11, 2007;
THAT the agreements with the roster of firms be hereby extended upon the terms
and conditions provided herein fora further one (1) year term commencing January
1, 2010, as follows:
AREA OF LAW
LEGAL FiRM
General Municipal
Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis LLP
Gowling Lafleur Henderson LLP
Thomson Rogers LLP
Planning and Development
Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis LLP
cowling Lafleur Henderson LLP
Thomson Rogers
Litigation
Paterson MacDougall LLP
Thomson Rogers
Environmental
Willms & Shier Environmental Lawyers LLP
cowling Lafleur Henderson LLP
THAT Hicks, Morley, Hamilton, Stewart and Storie LLP continue as the primary
service provider in the area of labour and employment law;
THAT the Town Solicitor be authorized to retain external legal services from the list
of approved firms and; alternatively, from any other firms as required on an
exceptional and as -needed basis.
PURPOSE OF THE REPORT
To provide Council with background information on the provision of external legal services
and to request an extension of the agreements with the Town's pre -approved roster of
firms.
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GENERAL COMMITTEE AGENDA
JANUARY 195 2010
ITEM #13-2
January 19 2010 - 2 - Report No. LGL10-001
BACKGROUND
On July 13, 2004, Council, pursuant to Corporate Report ADM04-017, approved the
issuance of Request for Proposal ("RFP") AD2004-45 inviting proposals for the provision of
external legal services for the Town.
During this widely advertised process, an, Evaluation Committee consisting of the Chief
Administrative Officer, Town Clerk, and Town Solicitor was struck to evaluate the
Proponents' submissions with input from the Director of Planning. Seven (7) firms were
intensively interviewed by the Evaluation Committee to further explore the capabilities
represented in the Proponents' respective responses to the RFP. The interview process
also confirmed the Proponents' knowledge/experience, pricing, and electronic technology
capability.
Subsequently, on December 7, 2004, Council awarded the RFP to a roster of firms based
on their competitive pricing and competencies in the various areas of law. With the award
of the RFP, the roster of firms were to provide external legal services for a three (3) year
term, which expired on December 31, 2007. Council further extended the agreements with
the below -noted roster of firms on December 11, 2007, for a further two-year term pursuant
to Corporate Report ADM07-015.
AREA OF LAW
General Municipal
LEGAL FIRM
Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis LLP
Gowling Lafleur Henderson LLP
Thomson Rogers LLP
Planning and Development
Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis LLP
Gow/ing Lafleur Henderson LLP
Thomson Ro ers
Litigation
Paterson MacDougall LLP
Thomson Rogers
Environmental
INII ms & Shier Environmental Lawyers LLP
Gowling Lafleur Henderson LLP
The agreements with the above -noted roster of firms for the provision of external legal
services expired on December 31, 2009. Legal Services forwarded correspondence to the
six (6) successful proponents in the previous RFP, requesting an extension of the Town's
current agreements with each firm for a further one (1) year period on the same terms and
conditions as those for the period of 2005-2009.
All six (6) firms have indicated that they are agreeable to continue with the same provisions
of the existing RFP award, with three (3) of the six (6) firms responding with the
requirement for a standard fee increase.
The firm of Hicks, Morley, Hamilton, Stewart and Storie LLP is the Town's primary service
provider for labour and employment issues and was not included in the RFP for external
223 -
GENERAL COMMITTEE AGENDA ITEM
JANUARY 199 2010
January 19, 2010 3 - Report No LGL10 001
legal services. Hicks, Morley, Hamilton, Stewart and Storie LLP continues to meet the
Towns service expectations and has acted on behalf of the Town fora considerable period
of time.
COMMENTS
The Town has been well and ably served by its current roster of external legal services
providers. The responses to the request for an extension of the current agreements will
allow the Town to maintain consistency and achieve competitive and secure fixed rates for
future services.
There is always an inherent increase in costs in selecting new legal counsel'due to the time
it takes for a firm and its members to familiarize themselves with the Town's corporate
culture, the personnel and documents such as the Official Plan and Zoning By -Laws.
Further, based on the equitable responses received by the firms, it would not be more
advantageous for the Town to issue a new RFP as no new value would be added at this
time.
This renewal option is currently in the best interests of the Town. Not only does it provide
choice and flexibility, the screening of the firms has already been conducted. Extending
the provision for a further one (1) year period ensures the Town has a listing of pre -
qualified firms, and allows a broader spectrum of representation with very specific
expertise. This extension will also allow the Town to maintain a competitive, secured fee
structure with these law firms and aid the Town in ensuring accountability and consistency
with its legal representation.
It is essential that there be the ability for selection of the most appropriate firm to represent
the Town, not only to protect the Town in conflict of interest issues, but also to ensure that
appropriate legal representation that fits the type/level of service required by the Town,
depending upon each circumstance is ultimately secured. Where there are exceptional
circumstances which would require the retainer of an alternative firm to represent and
protect the Town's best interests other than those recommended, the Town Solicitor also
needs to have the ability to retain such alternative counsel on an as -needed and
exceptional basis.
ALTERNATIVE(S) TO THE RECOMENDATIONS
1. To not extend the contract at this time and issue a new RFP for the provision of
external legal services which could result in a less advantageous fee structure than
recommended by way of this Report; or
2. Obtain legal services as deemed necessary and as required by the Town Solicitor
without a roster or a pre -contracted rate which could result in a less advantageous
fee structure than proposed in this Report.
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GENERAL COMMITTEE AGENDA
JANUARY 1% 2010
ITEM#13-a
January 19 2010 - 4 - Report No. LGL10-001
FINANCIAL IMPLICATIONS
The Legal Services Department has recommended in its 2010 Budget submission that
Council approve an amount of $150,000.00 for External Legal Services. Although staff
cannot estimate what level of service will be required in the future, the opportunity to utilize
a roster of firms with fixed rates for a continued one (1) year period will ensure the
expenses incurred for the provision of external legal services remain strictly controlled and
as financially beneficial to the Town as possible, in conjunction with the best legal
representation possible being obtained by the Town.
CONCLUSIONS
The current term pursuant to the prior RFP for the provision of external legal services has
expired. It is in the Town's best interests to procure secured rates for services from law
firms, which are able to meet its unique needs and best represent the Town.
The relationship the Town has already established with the above firms and their
willingness to extend the provisions of the contract for an additional one (1) year term on a
fair and equitable basis arguably makes the issuance of a new RFP cost -prohibitive and
unnecessary at this time.
Council's approval of the extension of the current agreement for a one (1) year period is
sought at this time along with authorization for the Town Solicitor to retain any of the
approved firms and where circumstances necessitate, any other firm required to be
retained on an exceptional and as -needed basis.
PRE -SUBMISSION REVIEW
Executive Leadership Team, January 13, 2009
Prepared by: Sarah Gill, Law Clerk (Litigation/General Municipal) x4230
ChristopherC. Cooper Neil Garb
Director of Legal Services/Town Solicitor Chief Administrative Officer
- 225 -
GENERAL COMMITTEE AGENDA ITEM # 14 - 1
JANUARY 19, 2010
AURORA TOWN OF AURORA
GENERAL COMMITTEE No. PL10-001
SUBJECT: Application for Exemption from Part Lot Control
Country Wide Homes at Aurora Inc.
Lots 3, 6, 57 & 65, Plan 65114-4079
File No. D12-PLC-09-09
(Related File: D12-00-1A)
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: January 19, 2010
THAT Council approve Application for Exemption from Part Lot Control submitted
by Country Wide Homes at Aurora Inc. to divide Lots 3, 6, 57 and 65 on Plan 65M-
4079 into eight (8) separate lots; and,
THAT Council enact By-law 5202-10.
PURPOSE
The purpose of this report is to seek Council's approval of a part lot control exemption
by-law applying to Lots 3, 6, 57 and 65 on Plan 65M-4079.
Part Lot Control Exemption Defined
Section 50 of the Planning Act grants municipalities the authority to pass a By-law to
exempt lands within a Plan of Subdivision from the Part Lot Control provisions in the
Act. This process is used to lift Part Lot Control restrictions from lands within registered
plans of subdivision to create parcels for sale. It usually is used for semi-detached and
townhouse developments after construction has started to accurately set the boundary
lines between the residential units.
BACKGROUND
Proposal
Country Wide Homes at Aurora Inc. is currently developing a portion of the subject
lands within the St. John's Road Development plan of subdivision. Exemption from Part
Lot Control has been applied for eight (8) link dwelling lots fronting onto Lewis Honey
Drive and Reynolds Crescent (see Figure 1).
Location/Land Use
The lands subject to the Part Lot Control application form part of Phase II of the St.
Johns Road Development Limited (File: D12-00-1A) plan of subdivision, located on the
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GENERAL COMMITTEE AGENDA
JANUARY 197 2010
ITEM#14-2
January 19 2010 - 2 - Report No. PL10-001
east side of Bayview Avenue just south of St. John's Sideroad. The overall
development comprises of 655 residential units, including single detached, semi-
detached and link dwellings. Council approved the Subdivision Agreement for this
development on April 22, 2008 and the subject Phase of the Plan was registered on
July 28, 2008.
Official Plan
The subject lands are designated "Low -Medium Density Residential" by Official Plan
Amendment No. 30 (Bayview Northeast Area 2B Secondary Plan). This designation
allows the subject lands to be developed for a range of residential dwelling types which
includes the link dwelling units that are the subject of this application. Therefore, the
proposed development is consistent with the policies and objectives of this designation.
Zoning By-law
The subject lands are zoned "Semi-detached and Duplex Dwelling Third Density
(113-17) Exception Zone" by the Town of Aurora Zoning By-law 2213-78, as amended.
The link dwelling units and the associated lot areas and frontages proposed by the
subject application comply with the provisions of this zone category.
COMMENTS
The applicant is requesting an exemption from Part Lot Control (as provided for under
Section 50(7) of the Planning Act) for Lots 3, 6, 57 and 65 on Plan 65M-4079 as a
means of achieving the proposed lot divisions.
Houses are currently being built on the subject lands. The subject application was
circulated to all relevant internal departments and no objections to the proposal were
received. The lots that comprise the subject application comply with the provisions of
both the Official Plan and the Zoning By-law and are consistent with the Subdivision
Agreement registered over the subject lands.
ALTERNATIVE (S) TO THE RECOMENDATION
None.
FINANCIAL IMPLICATIONS
None.
CONCLUSIONS
The Planning and Development Services Department has reviewed the subject Part Lot
Control Exemption Application in the context of the Official Plan, the Zoning By-law and
Subdivision Agreement respecting the subject lands. Planning and Development
Services Staff support the subject Part Lot Control Exemption Application to facilitate
- 227
GENERAL COMMITTEE AGENDA
JANUARY 199 2010
January 19, 2010 - 3 - Report No PL10 001
the creation of 8 lots for link dwelling units and accordingly, recommend that By-law
5202-10 be enacted.
ATTACHMENTS
Figure 1 — Location & Zoning Plan
Figure 2 —Area Context Plan
Figure 3 — Registered Plan 65M-4079 (subject lots in bold)
Appendices
Appendix 1 — Draft By-law Number 5202-10
PRE -SUBMISSION REVIEW
Executive Leadership Team Meeting — January 6, 2010
Prepared by: Sabrina Bordone MCIP, RPP, Planner, Extension 4350.
I Z/Ji
Ma7rd'ofRainunno, MCIP RPP
Director of Planning and Development
Services
Neff Garbe
Chief Administrative Officer
-228-