AGENDA - General Committee - 20100202GENERAL COMMITTEE
AGENDA
NO.10-03
TUESDAY, FEBRUARY 2, 2010
60000 P.M.
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
January 29, 2010
Aumoi A
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 10-03
Tuesday, February 2, 2010
6:00 p.m.
Council Chambers
Councillor MacEachern in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
111 CLOSED SESSION — COUNCILLORS' LOUNGE
RECOMMENDED:
THAT General Committee resolve into a Closed Session to consider:
➢ personal matters about an identifiable individual, including -
municipal or local board employees
— CAO performance review
General Committee Agenda
Tuesday, February 2, 2010
Page 2 of 6
IV ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 09-34 pg. 1
Monday, December 7, 2009
General Committee Meeting Minutes, 10-01
January 19, 2010
RECOMMENDED:
pg. 5
THAT the Special General Committee Meeting minutes 09-34 of
December 7, 2009 and the General Committee Meeting minutes 10-01 of
January 19, 2010 be adopted.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V1 ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Vll DELEGATIONS
None
Vlll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NEW BUSINESS/GENERAL INFORMATION — COUNCILLORS
X1 ADJOURNMENT
General Committee Agenda
Tuesday, February 2, 2010
Page 3 of 6
AGENDA ITEMS
1. AAC10-01 — Accessibility Advisory Committee Meeting Minutes pg. 16
January 13, 2010
RECOMMENDED:
THAT the Accessibility Advisory Committee Meeting minutes from the
January 13, 2010 meeting be received for information and the
recommendations contained therein be approved.
2. EAC10-01 — Environmental Advisory Committee Meeting Minutes pg. 23
January 14, 2010
RECOMMENDED:
THAT the Environmental Advisory Committee Meeting minutes from the
January 14, 2010 meeting be received for information and the
recommendations contained therein be approved.
3. BBS10-001 — Comments on Proposed Joint Council Committee, pg. 29
Residential Fire Sprinkler Resolution
RECOMMENDED:
THAT Council receive for information, report BBS10-001 — "Comments on
proposed Joint Council Committee, Residential Fire Sprinkler Resolution".
4. CLS10-003 — Question on ballot pg. 35
RECOMMENDED:
THAT report CS10-003 be received for information.
General Committee Agenda
Tuesday, February 2, 2010
Page 4 of 6
5. IES10-003 — Regional Municipality of York pg. 88
Lease Agreement for Emergency Medical Services
220 Edward Street (Aurora Fire Hall)
RECOMMENDED:
THAT the Mayor and Clerk be authorized to execute a Lease Agreement
with the Regional Municipality of York for a five year term, with the option
to extend an additional five years, to the Emergency Medical Services
located at 220 Edward Street.
6. IES10-004 — Petch Log House pg. 43
RECOMMENDED:
THAT Council receive for information the construction estimate for the
Fetch Log House; and
THAT Council provide direction on the future of the Petch Log House.
7. IES10-005 — RInC Funding Projects Approval — Aurora Community pg. 67
Centre
RECOMMENDED:
THAT Council approve the four Recreation Infrastructure Canada (RInC)
funded projects and the associated one-third share of the funding as
outlined in report IES10-005.
8. PL10-002 — Zoning By-law Amendment Application pg. 75
Removal of (H) Holding Prefix
Cobblestone Lodge Retirement Home
15029 Yonge Street
Plan 246, Lot 167
File D14-05-09
RECOMMENDED:
THAT Council enact By-law 5203-10 to remove the "(H)" Holding Prefix to
allow the continued operation of a residential care facility on the subject
lands.
General Committee Agenda
Tuesday, February 2, 2010
Page 5 of 6
9. PR10-001 — Implementation of Wellington Street East pg. 83
Street Tree Planting and Urban Design Features
RECOMMENDED:
THAT Council approve the Wellington Street East Street Tree Planting
Project Master Plan; and
THAT Council authorize staff to apply to the Regional Municipality of York
for one-third funding for the project under the Region's Municipal
Streetscape Partnership Program.
10. PR10-002 — RinC Funding Projects Approval pg. 95
RECOMMENDED:
THAT Council approve the thirteen Recreational Infrastructure Canada
(RInC) funded projects and the associated one-third share of the funding
as outlined in report PR10-002.
11. PR10-005 —Parks and Recreation Master Plan pg. 106
RECOMMENDED:
THAT Council provide direction based on the staff memorandum issued
by the Director of Parks and Recreation Services, that was distributed on
January 22, 2010 to Mayor and Members of Council, which provided
detailed comparisons between the Parks and Recreation Master Plan, one
submitted by Monteith Brown Consultants and the other by the Leisure
Services Advisory Committee.
12. Memorandum from Councillor Al Wilson pg. 112
Re: Notice of Motion from December 8, 2009 Council Meeting
Youth/Student Councillor Appointment
RECOMMENDED:
THAT the memorandum regarding the Aurora Student Councillor Program
draft proposal prepared by Councillor Wilson be received for information;
and
THAT Council provide direction with respect to the creation and
implementation of the position for the period March — June 2010.
General Committee Agenda
Tuesday, February 2, 2010
Page 6 of 6
13. Revised Terms of Reference for the Accessibility Advisory pg. 116
Committee
RECOMMENDED:
THAT Council approve the revised Terms of Reference for the Accessibility
Advisory Committee.
GENERAL COMMITTEE AGENDA - February 2, 2010
AURORA
Dec 7 Minutes - 1
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 09-34
OPERATING AND CAPITAL BUDGET
Council Chambers
Aurora Town hall
Monday, December 7, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachem,
McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Building
and By-law Services, Director of Parks and
Recreation, Director of Planning and Development,
Director of Corporate and Financial Services/
Treasurer, Acting Financial Analyst/Budget
Coordinator, Cashflow and Investment Coordinator,
and Council/Committee Secretary
Mayor Morris called the meeting to order at 7:06 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Intorest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
CARRIED
General Committee recommends:
THAT item 2 - 2010 Draft Capital Budget be brought forward for
consideration first on the agenda, followed by item 1 - 2010 Draft
Operating Budget.
CARRIED
- 1 -
oENERAL COMMITTEE AGENDA - February 20 2010 Dec 7 Minutes - 2
Special General Committee Budget Meeting Minutes
Monday, December 7, 2009
Page 2 of 4
111 DELEGATIONS
None
2, 2010 Draft Capital Budget Status as of December 7, 2009 t.
d) Confirmation of Funding source for Cousins Drive Pedestrian
Crossing Design Project
General Committee recommends:
THAT General Committee approve the funding source as the Municipal
Capital Reserve for Capital Project #73127 Cousins Drive Level Railway
Crossing Design.
CARRIED
e) Consideration of Capital Project #73092 East Holland River Restoration
General Committee recommends:
THAT the recommendation regarding Capital Project #73092 East
Holland River Restoration be received as information.
CARRIED
General Committee recommends:
THAT Project #31038 — Bloomington Road, Yonge Street to Bayview
Avenue, Sidewalk, Bikeway & Illumination, be adjusted to reflect 100%
funding from Development Charges,
CARRIED
General Committee recommends:
THAT an additional $20,000 be put into the Repair and Replacement
Capital Program to provide funding for the proposed replacement of Town
of Aurora entranceway signs; and
THAT the CAO be requested to report back to Council, with options and
costs, prior to any expenditures being committed; and
THAT these funds be taken from the Municipal Capital Reserve.
CARRIED
f) Final Confirmation of Capital Programs
General Committee recommends:
THAT General Committee recommend to Council final approval of the
Capital Program for 2010 of $15,416,143.
CARRIED
-2.
GENERAL COMMITTEE AGENDA - February 2, 2010
Dec 7 Minutes
Special General Committee Budget Meeting Minutes
Monday, December 7, 2009
Page 3 of 4
1. 2010 Draft Operating Budget Status as of December 7, 2009
a-i) Reinstate Contribution to Legal Reserve
THAT a $50,000 contribution to the legal reserve be included as part of
the 2010 Operating Budget.
CARRIED
a-ii) Increase Provision for Assessment Appeals Adjustments
THAT the provision for assessment appeals and tax adjustments be
increased by $40,000 to total $200,000 as part of the 2010 Operating
Budget.
CARRIED
b) Aurora Farmers Market
THAT an additional allocation of $7,600, to be offset by an additional
$7,100 increase in revenues for the Aurora Farmers Market be included
as part of the 2010 Operating Budget, subject to a comprehensive
report to General Committee prior to implementation of the Market
Manager role.
CARRIED
General Committee recommends:
THAT the proposed adjustment #13, to increase the Cash to Capital
Contribution by $90,000, be removed from the 2010 Operating Budget.
CARRIED
General Committee recommends;
THAT the budget for Council conferences be reduced by a further $5,000
to the amount of $10,000.
CARRIED
General Committee recommends:
THAT the proposed implementation of an Employee Assistance Program,
for a budgeted amount of $25,000, be removed from the 2010 Operating
Budget,
DEFEATED
General Committee recommends;
THAT the proposed allocation of $100,000 to the Council Contingency
Reserve be reduced to $50,000,
CARRIED
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iENERAL COMMITTEE AGENDA - February 2, 2010
Dec 7 Minutes - 4
Special General Committee Budget Meeting Minutes
Monday, December 7, 2009
Page 4 of 4
General Committee recommends:
THAT the proposed new full-time position of "Crew LeaderlForestry
Technician' be adjusted to have a start date of April 1, 2010, resulting in a
reduction of $16,600 in the 2010 Operating Budget.
CARRIED UNANIMOUSLY
General Committee recommends:
THAT the Community Grants Program be maintained at the 2009 level of
$21,000, in anticipation of a new program structure and criteria.
CARRIED
General Committee recommends:
THAT the supplementary taxes be increased by $100,000, to a total of
$425,000.
CARRIED UNANIMOUSLY
c) Operating Budget Finalization
THAT staff be directed to compile a summary budget report reflecting all
adjustments to the October 26, 2009 Draft Operating Budget which have
been approved by General Committee, and present such report for final
adoption to Council at its meeting on January 26, 2010.
CARRIED
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:35 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING D9.34 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, JANUARY 26, 2010.
PHYLLIS M. MORRIS, MAYOR
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JOHN D. LEACH, TOWN CLERK
GENERAL COMMITTEE AGENDA - February 2, 2010
Auk
TOWN OF.AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 10-01
Council Chambers
Aurora Town Hall
Tuesday, January 19, 2010
Jan 19 Minutes - 1
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Councillors
Gaertner, Gallo, Granger, MacEachern and Wilson
MEMBERS ABSENT Mayor Morris, Councillors Buck and Collins-Mrakas
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-
law Services, Director of Parks and Recreation
Services, Director of Planning and Development
Services, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
Services/Treasurer, and Council/Committee Secretary
Councillor McRoberts called the meeting to order at 7:06 p.m.
1 DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
H APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services.
Department, with the following additional item, be approved:
➢ Delegation b) - Ms Sher St. Kitts .
Re: Item 6 - LSAC09-10 - Leisure Services Advisory Committee
Meeting Minutes - December 17, 2009
(1) - LS09-053 - Canada Day Parade - Follow-up
CARRIED
111 ADOPTION OF PREVIOUS MINUTES,
Special General Committee Meeting Minutes, 09.30
November 21, 2009
Special General Committee Meeting Minutes, 09-31
November 23, 2009
-5-
;ENERAL COMMITTEE AGENDA - February 2, 2010 Jan 19 Minutes 2
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 2 of 11
Special General Committee Meeting Minutes, 09-32
November 30, 2009
General Committee Meeting Minutes, 09-33
December 1, 2009
General Committee recommends:
THAT the Special General Committee Meeting minutes 09-30, dated.
November 21, 2009, the Special .General Committee Meeting minutes 09-
31, datbd.November 23, 2009, the Special General Committee Meeting
minutes 09-32, dated November 30, 2009 and the General Committee
Meeting minutes, 09-33, dated December 1, 2009 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 6, 7, 8, 9, 11, 12, 14 and 15 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 5; 10, 13, 16, 17, 18,19 and 20 were identified as items not requiring
separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
5. EDAC09-10 = Economic Development Advisory Committee Meeting.
Minutes - December 17, 2009
THAT the Economic Development Advisory Committee Meeting minutes
from the December 17, 2009,meeting be received for information and the
recommendations contained therein be approved.
10. CLS10-002 - Recorded Votes
THAT report CLS10-002 be received for information.
13. LGL10-001 - Extension of Agreement for Provision of External
Legal Services
THAT Council approve the roster of firms detailed below for the provision
of external legal services to the Town on an exceptional and as -needed
basis, as previously approved by Council on December 11, 2007; and
THAT the agreements with the roster of,firms be hereby extended upon
the terms and conditions provided herein for a further one (1) year term
commencing January 1, 2010, as follows:
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GENERAL COMMITTEE AGENDA - February 2, 2010 . Jan 19 Minutes -
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 3 of 11
AREA OF LAW
LEGAL FIRM
General Municipal
Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis LLP
Gowling Lafleur Henderson LLP
Thomson Rogers LLP
Planning and
Weir Foulds, LLP (Primary Service Provider)
Development
Aird & Berlis LLP
Gowling Lafleur Henderson LLP
Thomson Rogers
Litigation
Paterson MacDougall LLP
Thomson Rogers
Environmental
Willms & Shier Environmental Lawyers LLP
Gowling Lafleur Henderson LLP
THAT Hicks, Morley, Hamilton, Stewart and Storie LLP continue as the
primary service provider in the area of labour and.empioyment law; and
THAT the Town Solicitor be authorized to retain external legal services
from the list of approved firms and; alternatively, from any other firms as
required on an exceptional and as -needed basis.
16. PL10-004 -- Official Plan Amendment Application
The Town of Aurora and Chak Wai Chang and
Kathy Chong (In Trust)
15286 and 16306 Leslie Street
Pt Lot 21, Con. 2, Pt.1 and 2 66R-2640.and Pt. Lot 21, Con. 2
West of Leslie Street, north of Wellington Street East
File D09-02-09
THAT Council enact By-law No. 5205-10, being a By-law to adopt Official
Plan Amendment No. 71.
17. Memorandum from Mayor Morris.
Re: Correspondence from the Ministry of Citizenship and Immigration
regarding Nomination Information for Ontario's Volunteer Recognition
Programs for 2010
THAT the correspondence from the Ministry of Citizenship and Immigration
regardingnomination information for Ontario's Volunteer Recognition
Programs, for 2010, be received for information and referred to the Youth
Co-ordinator for appropriate action.
18. Memorandum from Mayor Morris
Re: Aurora Mayor's Prayer Breakfast .
THAT the memorandum regarding the Aurora Mayor's Prayer Breakfast
be received for information.
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9ENERAL COMMITTEE AGENDA - February 20 2010 Jan 19 Minutes -.4
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 4 of 11
19. Memorandum from the Manager of Strategic Initiatives
Re: 2009 Year of Business Initiative
THAT the memorandum entitled, "2009 Year of Business Initiative" be
received for information.
20, Memorandum from Mayor Morris
Re: Donation of Book Titled "Sharing With Pride the Story of Municipal
Engineers In Ontario' to the Aurora Public Library
THAT council receive and forward the donated book, titled 'Sharing with
Pride the Story of Municipal Engineers in Ontario" from the Municipal
Engineers Association, to the Aurora Public Library.
CARRIED
VI. DELEGATIONS
(a) Mr. Tyler Barker, Aurora Resident
Re: Item 2 - AAC09.09 - Accessibility Advisory Committee Meeting
Minutes - December 9, 2009
Delegation (a) - YRT Mobility Plus Service
Mr. Tyler Barker addressed General Committee regarding his concerns
pertaining to York Region Transit Mobility Plus Service.
General Committee recommends:
THAT the comments of the delegate be received for information, referred
to item 2 and that item 2 be brought forward for discussion.
CARRIED
2. AAC09-09 -Accessibility Advisory Committee. Meeting Minutes
December 9, 2009
(DELEGATIONS)
a) Mr. Tyler Barker, Resident
Re: Concerns Regarding Mobility Plus — York Region
General Committee recommends:
THAT. the Accessibility Advisor be directed to prepare a report for the
Mayor's office summarizing the concerns and requests raised by Mr. Tyler
Barker, with respect to the York Region Transit (YRT) Mobility Plus
Service; and
THAT a request be made to the Mayor's office that the concerns listed by
the Accessibility Advisory Committee be communicated directly to the
Region of York's Transportation Department as well as its Accessibility
Advisory Committee; and.
THAT such report should include, but not be limited to, the following
concerns and requests:
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GENERAL COMMITTEE AGENDA - February 2, 2010 Jan.19 Minutes -
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 5 of 11
• YRT Mobility Plus customer service should be aligned with the
Accessibility for Ontarians with Disabilities Act (AODA) standards;
• York Region should supply additional Mobility Plus vehicles with
rear -loading capability, to provide back-up for the 1 (one) vehicle
currently in service, which is approximately 16 years old;
• Mobility Plus hours of service for customers requiring rear -loading
capability should be extended to include evenings and weekends;
• the penalization system of banking demerit points must be
reviewed and/or eliminated as to not penalize people with
disabilities when circumstances are beyond their control;
• the 5 (five) minute departure window should be extended to a
reasonable amount of time to allow any customer with obvious
mobility restrictions/barriers to prepare; reach and board the vehicle
safely;
• all YRT Mobility Plus staff and drivers should receive the benefit of
full comprehensive "Disability Awareness. & Sensitivity Training";
• customers using the Mobility Plus service should be treated with
respect in accordance with regulation 429-07 under the
Accessibility for Ontarions with Disabilities Act (AODA): "the 4
Principles of Accessible Customer Standards - Inclusion, Dignity,
Equal -Opportunity and Integrity; and
THAT it be recognized that these concerns and requests .reflect the
challenges faced by a growing number of people with disabilities and
mobility restrictions across Aurora and York Region; and
THAT Mr. Tyler Barker be invited to accompany Mayor Phyllis Morris
when attending any meetings related to this issue; and
THAT York Region Transit, York Region Accessibility Advisory
Committee and YRT Mobility Plus be notified of the concerns raised,
as soon as possible.
CARRIED UNANIMOUSLY
(1) Accessibility Advisory Committee Terms of Reference - Revised
General Committee recommends.,
THAT the revised Terms of Reference for the Accessibility Advisory
Committee be received and brought to a future Council meeting.
CARRIED
General Committee recommends.
THAT the balance of the Accessibility Advisory Committee Meeting
minutes from the December 9, 2009 meeting be received for information
and the recommendations contained therein be approved.
CARRIED
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WNERAL COMMITTEE AGENDA - February 21 2010 Jan 19 Minutes - 6
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 6 of 11
(b) Delegation b) — Ms Sher St. Kitts
Re: Item 6 — LSAC09-10 —Leisure Services Advisory Committee
Meeting Minutes — December 17, 2009
(1) — LS09-063 — Canada Day Parade — Follow-up
(Added Item)
Ms Sher St. Kitts addressed General Committee to present a proposal regarding
the Canada Day Parade.
General Committee recommends:
THAT the comments of the delegate be received for information, referred
to item 6 and that item 6 be brought forward for discussion.
CARRIED
6. LSAC0940 — Leisure Services Advisory Committee Meeting Minutes
December 17, 2009 .
(1) LS09.053 — Canada Day Parade -- Follow-up
General Committee recommends:
THAT the matter be referred to staff; and
THAT staff meet with Ms Sher St Kitts in order to provide additional
information for the next Council meeting.
CARRIED UNANIMOUSLY
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the December 17, 2009 meeting be received for information
and the recommendations contained therein be approved.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. EAC09-09 — Environmental Advisory Committee Meeting Minutes
December 3, 2009
.(DELEGATIONS►
(a) Mr. Peter Plersol, Chair of the Environmental Advisory Committee
Re: Climate Change— Greenhouse Gas Emission Reduction Plans
General Committee recommends:
THAT the delegation by Chair Peter Piersol entitled "Climate Change —
Greenhouse Gas Emission Reduction Plans" be received; and
.10.
GENERAL COMMITTEE AGENDA - February 2, 2010 Jan 19 Minutes -
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 7 of 11
THAT it be recommended to Council that the Town of Aurora:
(a) Commit to a climate protection local action plan, both Town and
community;
(b) Join "Cities for Climate Protection" and/or 'Partners for Climate
Protection";
(c) Request that Chair Peter Piersol work with Town Staff to start on
milestones as soon as possible (emissions inventory early 2010
and reduction targets and action plan by late 2010); and
Get credit for existing initiatives and manage future actions; and
THAT the Chair of the Environmental Advisory Committee be invited
to provide a presentation to Council regarding greenhouse gas
emission reduction plans,
CARRIED
General Committee recommends:
THAT the balance of the Environmental Advisory Committee Meeting
minutes from the December 3, 2009 meeting be received for information
and the recommendations contained therein be approved.
CARRIED
3. TSAC09-08 — Traffic Safety Advisory Committee Meeting Minutes
December 9, 2009
General Committee recommends:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
December 9, 2009 meeting be received for information and the
recommendations contained therein be approved.
CARRIED
4. HAC09-10 — Heritage Advisory Committee Meeting Minutes
December 14, 2009
General Committee recommends:
THAT the .Heritage Advisory Committee Meeting minutes from the
December 14, 2009 meeting be received for information and the
recommendations contained therein be approved.
CARRIED
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GENERAL' COMMITTEE AGENDA - February 2,2010 Jan 19 Minutes - 8
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 8 of 11
7. CAOID-001 — Collaborative Municipal Initiatives of the Six Northern
Municipalities of York Region
General Committee recommends:.
THAT the update report regarding Collaborative Initiatives of the Six
Northern Municipalities be received for information purposes; and
THAT Council endorse the continued collaboration as outlined in this
report.
IDT-RI t1:401
8. CA010.002 — Request for Proposal for Integrity Commissioner for the
Town of Aurora
General Committee recommends:
THAT Request for Proposal ADM2009-93 for Integrity Commissioner
Services for the Town of Aurora be awarded to David Tsubouchi; and
THAT staff negotiate and finalize an agreement for the provision of these
services and report back with the final agreement forapprovaL
CARRIED
9. CL$10-001 —Pending List
General Committee recommends:
THAT item CLS39 on page 12 of report CLS10-001 be removed.
CARRIED
General Committee recommends:
THAT item 13105 on page 23 of report CLS10-001 be removed.
CARRIED
General Committee recommends:
THAT item PR838 on page 26 of report CLS70-001 be removed.
CARRIED
General Committee recommends:
THAT item PDS43 on page 31 of report CLS10-001 be removed.
CARRIED
General Committee recommends:
THAT item PDS44 on page 32 of report CLS10-001 be removed.
18"1 N 411
.12.
GENERAL COMMITTEE AGENDA - February 2, 2010 Jan 19 Minutes -
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 9 of 11
General Committee recommends:
THAT the balance of report CLS10-001 be received for information.
CARRIED
11. IESIO.001 —Acceptance of Municipal Services —Aurora Gardens
Subdivision — Registered Plan 66M-3181, 65M-3219
and 65M-3221
General Committee recommends:
THAT Council accept the municipal services contained within Registered
Plan 65M-3181, 65M-3219, 65M-3220 and 65M-3221 being Aurora
Gardens Subdivision as detailed in Report No. IES10-001; and
THAT Council enact By-law 5107-09.D'for the assumption of the subject
municipal services; and
THAT the Director of Infrastructure & Environmental Services be
authorized to issue a Certificate of Acceptance of public works for said
lands as required under Section 3.12 of the Subdivision Agreement; and
THAT the Treasurer be directed to release the municipal servicing
securities held in relation to these parts of the Aurora Gardens
Subdivision.
CARRIED
12. IES10-002 — Award of Tender No,1ES2009-61 — Supply and Delivery of One
Full Size, Four Wheel Drive Truck with Dump Box
General Committee recommends:
THAT Tender No. IES2009-51 - Supply and Delivery of one, full slze, four-
wheel drive truck with dump box be awarded to Roy Foss Motors at the
tendered price of $58,349, excluding taxes and including registration and
licensing.
CARRIED
14, PL10-001 — Application for Exemption from Part Lot Control
Country Wide Homes at Aurora Inc.
Lots 3, 6, 57 & 66, Plan 66M-4079
File D12-PLC-09-09
Related File D12-00.1A
General Committee recommends:
THAT Council approve the application for. exemption from Part Lot Control
submitted by Country Wide Homes at Aurora Inc. to divide Lots 3, 6, 57
and 65 on Plan 65M-4079 into eight (8) separate lots; and.
THAT Council enact By-law 5202-10.
CARRIED
-13.
3ENERAL COMMITTEE AGENDA - February 2, 2010 Jan 1g Minutes - 10
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 10 of 11
16. PL10.003 —Amendment to Planning Application Fees By-law
General Committee recommends:
THAT Council adopt the attached Planning Fees By-law, which increases
the fees for processing planning applications by 1.0% to reflect the
Consumer Price Index; and
THAT Council direct staff to index the fee schedule resulting from the
Consumer Price Index on an annual basis as an administrative matter for
January 1, 2011, 2012 and 2013.only.
CARRIED
IX NEWBUSINESS/GENERAL INFORMATION —COUNCILLORS
Councillor Granger provided a Notice of Motion for the January 26, 2010 Council
agenda, pertaining to placing a question on the elector ballot for the October 25,
2b10 municipal election.
Councillor Gaertner inquired as to whether the Region of York has any initiatives
in place to offer support to the people of Haiti, to which the Chief Administrative
Officer responded that he will discuss this with the Chief Administrative Officer of
York Region to determine whether there will be an item on their agenda, and if
so, whether the municipalities will have input into the initiative.
Councillor MacEaohern provided a Notice of Motion pertaining to Good
Neighbour Civic Awards.
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
1. Labour relations or employee negotiations; and
2. Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board;
and
3. Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board
(Added at this point in the meeting)
CARRIED
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GENERAL COMMITTEE AGENDA - February 2, 2010
General Committee Meeting Minutes
Tuesday, January 19, 2010
Page 11 of 11
X1, ADJOURNMENT
General Committee recommends.
THAT the meeting be adjourned at 9:37 p.m.
CARRIED
Jan 19 Minutes - 1'
THE, REPORT OF THE GENERAL COMMITTEE MEETING 10-01 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, JANUARY 26, 2010, WITH THE EXCEPTION OF ITEM 2, WHICH WAS
ADOPTED AS AMENDED, AND ITEMS 8 AND 11, WHICH WERE ADOPTED AS
ORIGINALLY PRESENTED.
PHYLLIS M. MORRIS, MAYOR
JOHN D. LEACH, TOWN CLERK
-15-
GENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 1
TOWN OF AURORA
AURORA, GENERAL COMMITTEE REPORT No. AAC10-01
SUBJECT: Accessibility Advisory Committee
Recommendation Summary from January 13, 2010
DATE: February 2, 2010
RECOMMENDATIONS FOR CONSIDERATION
THAT Council receive for information the attached Accessibility Advisory Committee
meeting minutes from its meeting on January 13, 2010; and
THAT Council adopt the following Accessibility Advisory Committee recommendations:
2. Update from Accessibility Advisor, Ivy Henriksen
Re: Merged Yearly Accessibility Plan Items
THAT it be recommended to Council that the document to be referred to as the
Outstanding Items from Annual Accessibility Plans for the Town of Aurora (2003-
2009)" be received for information; and
THAT this document be reviewed monthly and included as a regular Accessibility
Advisory Committee Agenda item.
3. Accessibility Advisory Committee Terms of Reference
THAT the revised Terms of Reference be received for information; and
THAT it be recommended to Council that the revised Terms of Reference for the
Accessibility Advisory Committee be approved.
Pending Items List —Accessibility Advisory Committee
THAT the Accessibility Advisory Committee Pending List be received and the
following items be updated as indicated:
Item #AAC38 —
Remove;
Item #AAC44 —
Remove;
Item #AAC45 —
Remove;
Item #AAC46 —
Remove;
Item #AAC47 —
Remove Paragraphs 1-3 in Action column,
Paragraphs 4 and 5 to remain in Action
column;
Item #AAC48 —
Remove;
-16-
May 15107 -
Pending;
Item #AAC49 —
Pending;
Item #AAC50 —
Remove; and
THAT Staff be requested to review 2009 Accessibility Advisory Committee minutes
to pull out any actionable items to ensure that these. items have been followed .
through and those items that have not been followed through be included in an
updated Pending List.
ITEMS RECEIVED FOR INFORMATION BY THE ACCESSIBILITY ADVISORY
COMMITTEE
1. Verbal Update from Facilities Manager, Aaron Karmazyn
Re: Updates to the List of Facility Upgrades and Retrofits
4. Verbal Update from Accessibility Advisor, Ivy Henriksen
Re: Accessibility for Ontarians with Disabilities Act (AODA) Compliance
and the Town of Aurora
5. Verbal Report from Ivy Henriksen, Ann Boden and Tim Savage, Re:
The Accessibility for Ontarians with Disabilities Act (AODA) Review
presented by Mr. Charles Beer on December 21, 2009
6. Pending Items List —Accessibility Advisory Committee
7. Update from Accessibility Advisor, Ivy Henriksen
Re: New Online Customer Service Training
Module for the Town of Aurora
ATTACHMENTS
Attachment #1 — Accessibility Advisory Committee Minutes of January 13, 2010
Prepared by. Carrie Eastwood, Council/Committee Secretary Ext. 4225
Carrie Eastwood
Council/Committee Secretary
On behalf of the Accessibility Advisory Committee
-17-
GENERAL COMMITTEE AGENDA -February 2, 2010
ITEM # 1 -
Auk
COMMITTEE MINUTES
MEETING NO. 10-01
Committee: Accessibility Advisory Committee
Date: Wednesday, January 13, 2010
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Ann Boden, Chair, Councillor Bob McRoberts, Co -Chair,
Catherine Couchman (via Teleconference Call), John
Lenchak and Tim Savage
Absent: None
Other Attendees: Ivy Henriksen, Accessibility Advisor and Elma Stevenson,
Committee Secretary
Ann Boden called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act,
APPROVAL OF AGENDA
Moved by Catherine Couchman Seconded by Councillor McRoberts
THAT the content of the agenda as circulated by the Customer and
Legislative Services Department be approved.
CARRIED
-18-
GENERAL COMMITTEE AGENDA - February 2120010
ITEM # 1-4
Accessibility Advisory Committee Minutes No. 10-01
Wednesday January 13, 2010
ADOPTION OF MINUTES
Accessibility Advisory Committee
Meeting Minutes 09-09 of December 9, 2009
Page 2 of 5
Moved by Councillor McRoberts Seconded by Catherine Couchman
THAT the minutes of Accessibility Advisory Committee Meeting 09-09 of
December 9, 2009 be adopted.
CARRIED
DELEGATIONS
None
MATTERS FOR CONSIDERATION
Verbal Update from Facilities Manager, Aaron Karmazyn
Re: Updates to the List of Facility Upgrades and Retrofits
Moved by Tim Savage
Seconded by John Lenchak
THAT the verbal update from Ivy Henriksen on behalf of Aaron Karmazyn,
Facilities Manager be received for information.
CARRIED
2. Update from Accessibility Advisor, Ivy Henriksen
Re: Merged Yearly Accessibility Plan Items
Moved by Councillor McRoberts
Seconded by Tim Savage
THAT it be.recommended to Council that the document to be referred to
as the "Outstanding Items from Annual Accessibility Plans for the Town of
Aurora (2003-2009)" be received for information; and
THAT this document be reviewed monthly and included as a regular
Accessibility Advisory Committee Agenda item.
CARRIED
-19-
GENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 1 -
Accessibility Advisory Committee Minutes No. 10-01 Page 3 of 6
Wednesday, January 13, 2010
3. Accessibility Advisory Committee Terms of Reference
Moved by Catherine Couchman Seconded by John Lenchak
THAT the revised Terms of Reference be received for information; and
THAT it be recommended to Council that the revised Terms of Reference
for the Accessibility Advisory Committee be approved.
CARRIED
INFORMATIONAL ITEMS
4. Verbal Update from Accessibility Advisor, Ivy Henriksen
Re: Accessibility for Ontarians with Disabilities Act (AODA) Compliance
and the Town of Aurora
Moved by Councillor McRoberts
Seconded by Tim Savage
THAT the update on the Accessibility for Ontarians with Disabilities Act
(AODA) compliance and the Town of Aurora be received for information.
CARRIED
6. Verbal Report from Ivy Henriksen, Ann Boden and Tim Savage, Re:
The Accessibility for Ontarians with Disabilities Act (AODA) Review
presented by Mr. Charles Beer on December 21, 2009
Moved by Catherine Couchman
Seconded by Tim Savage
THAT the verbal report regarding The Accessibility for Ontarians with
Disabilities Act (AODA) Review presented by Mr. Charles Beer on
December 21, 2009 be received for information.
CARRIED
6. Pending Items List —Accessibility Advisory Committee
Moved by Catherine Couchman Seconded by Councillor McRoberts
THAT the Accessibility Advisory Committee Pending List be received and
the following items be updated as indicated:
-20-
3ENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 1-6
Accessibility Advisory Committee Minutes No. 10-01 Page 4 of 5
Wednesday, January 13, 2010
Item #AAC38 — Remove;
Item #AAC44 — Remove;
Item #AAC45 — Remove;
Item #AAC46 — Remove;
Item #AAC47 — Remove Paragraphs 1-3 in Action column,
Paragraphs 4 and 5 to remain in Action
column;
Item #AAC48 — Remove;
Meeting Date
May 15/07 — Pending;
Item #AAC49 — Pending;
Item #AAC50 — Remove; and
THAT Staff be requested to review 2009 Accessibility Advisory Committee
minutes to pull out any actionable items to ensure that these items have
been followed through and those items that have not been followed
through be included in an updated Pending List.
CARRIED
7. Update from Accessibility Advisor, Ivy Henriksen
Re: New Online Customer Service Training
Module for the Town of Aurora
Moved by Tim Savage
Seconded by Catherine Couchman
THAT the information regarding the new online customer service training
be received for information.
CARRIED
-21-
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 1 -
Accessibility Advisory Committee Minutes No. 10-01 Page 5 of 5
Wednesday, January 13, 2010
OTHER BUSINESS
Chair Ann Boden provided an overview of the Official Plan Review meeting that took
place on January 12, 2010. The Committee was advised that the meeting was an Open
House format for the purpose of providing Aurora residents with an opportunity to help
shape the underlying vision for the new Official Plan. The meeting included a
presentation to introduce the Official Plan process, summarize work in progress and
review key issues and particulars, followed by table group discussions for group
participation. Chair Boden raised the matter of accessibility issues beyond physical
accessibility and also accessible housing.
Ivy Henriksen provided a verbal update regarding her recent contact with the Aurora
Chamber of Commerce. The Chamber will follow up regarding a presentation date and
they requested that monthly highlights be provided to them regarding accessibility
issues. It was suggested that the February 3, 2010 Accessibility Advisory Committee
Agenda include an item regarding the Accessibility Advisory Committee relationship
with the Aurora Chamber of Commerce.
ADJOURNMENT
Moved by Councillor McRoberts
THAT the meeting be adjourned at 8:20 p.m.
r
Ann Boden, Chair
CARRIED
-22-
SUBJECT: Environmental Advisory Committee
Recommendation Summary from Thursday, January 14, 2010
DATE: February 2, 2010
RECOMMENDATIONS FOR CONSIDERATION
THAT Council receive for information the attached Environmental AdvisoryCommittee
meeting minutes from its meeting on January 14, 2010; and
THAT Council adopt the following Environmental Advisory Committee recommendation:
2. Correspondence From Ms Carol Cooper
Re: AutoShare Program - Car Rentals at an Hourly Rate
THAT it be recommended to Council that the correspondence from Ms Carob
Cooper, regarding the AutoShare program, be received by the Environmental
Advisory Committee and referred to Smart Commute Central York for consideration.
ITEMS RECEIVED FOR INFORMATION BY THE ENVIRONMENTAL ADVISORY
COMMITTEE
Delegation (a) from Mr. Jeffrey Harti, Coordinator, Community
Power Projects Windfall Ecology Centre
Letter to the Prime Minister of Canada, Stephen Harper from Eva Ligeti
Executive Director, Clean Air Partnership
Re: Intergovernmental Declaration on Clean Air
Environmental Advisory Committee Pending List
-23-
iENERAL COMMITTEE AGENDA - February 21 2010 ITEM # 2-2
February 2, 2010 - 2 - Report No, EAC10-01
ATTACHMENTS
Attachment #1 — Environmental Advisory Committee Minutes of January 14, 2010
Prepared by: Carrie Eastwood, Council/Committee Secretary Ext. 4225
Carrie Eastwood
Council/Committee Secretary
On behalf of the Environmental Advisory Committee
-24-
GENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 2 -
Auk
COMMITTEE MINUTES
MEETING NO. 10-01
Committee: Environmental Advisory Committee
Date: 'Thursday, January 14, 2010
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Peter Piersol (Chair) Councillor Evelina MacEachern (Vice -
Chair), Gordon Barnes; Heather Cole, Susan Walmer and
Richard Wizemann
Absent: Councillor Wendy Gaertner, Councillor John Gallo and David
Tomlinson
Other Attendees: Christina Nagy -Oh, Manager of Environmental Initiatives,
Laura Alpi, Environmental Student, Carrie Eastwood, Committee
Secretary
The Chair called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Susan Walmer
Seconded by Gordon Barnes
THAT the content of the agenda as circulated by the Customer and
Legislative Services Department be approved.
CARRIED
-25-
iENERAL COMMITTEE AGENDA - February 212010
ITEM # 2-4
Environmental Advisory Committee Minutes of
Thursday, January 14, 2010
Page 2 of 4
ADOPTION OF MINUTES
Environmental Advisory Committee Meeting
Minutes dated Monday, December 3, 2009
Moved by Councillor MacEachern
Seconded by Susan Walmer
THAT the Environmental Advisory Committee meeting minutes dated
Monday, December 3, 2009 be. adopted.
CARRIED
DELEGATION
a) Delegation from Mr. Jeffrey Harti, Coordinator, Community
Power Projects Windfall Ecology Centre
Mr, Jeffrey Hard of Community Power Projects Windfall Ecology Centre
addressed the Environmental Advisory Committee to present an overview of the
proposed Pukwis Community Wind Park Project, to be located on Georgia Island,
Lake Simcoe.
Moved by Gordon Barnes
Seconded by Susan Walmer
THAT the comments of the delegate be received for information
CARRIED
MATTERS FOR CONSIDERATION
Letter to the Prime Minister of Canada, Stephen Harper from Eva Ligeti
Executive Director, Clean Air Partnership
Re: Intergovernmental Declaration on Clean Air
Moved by Susan Walmer
Seconded by Councillor MacEachem
THAT the letter to the Prime Minister of Canada, Stephen Harper from
Eva Ligeti Executive Director, Clean Air Partnership, be received for
information.
CARRIED
-26-
GENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 2 -2
Environmental Advisory Committee Minutes of
Thursday, January 14, 2010
Page 3 of 4
2. Correspondence From Ms Carol Cooper
Re: AutoShare Program - Car Rentals at an Hourly Rate
Moved by Richard Wizemann
Seconded by Gordon Barnes
THAT it be recommended to Council that the correspondence from Ms
Carol Cooper, regarding the AutoShare program, be received by the
Environmental Advisory Committee and referred to Smart Commute
Central York for consideration.
CARRIED
INFORMATIONAL ITEMS
3. Environmental Advisory Committee Pending List
Moved by Susan Walmer
Seconded by Gordon Barnes
THAT it be recommended to Council that the Environmental Advisory
Committee pending list be amended to reflect all deletions and edits as
identified by the committee; and
THAT the Environmental Advisory Committee pending list be received for
information.
CARRIED
NEW BUSINESS
Mr. Gordon Barnes advised of the Environmental Advisory Committee (EAC) Forum on
Wednesday, January 20, 2010, located at the York Region Administration Building at
6:30 p.m.
Mr. Gordon Barnes advised that the King Environmental Advisory Committee is holding
a session to explain the Green Energy Act on Thursday, January 28, 2010, located at
the King City Arena from 6:30 p.m. to 9:00 p.m.
- 27 .
iENERAL COMMITTEE AGENDA - February 21 2010 ITEM # 2-6
Environmental Advisory Committee Minutes of
Thursday, January 14, 2010
Page 4 of 4
ADJOURNMENT
Moved by Gordon Barnes
THAT the meeting be adjourned at 8:40 p.m.
Peter Piersol, Chair
v Environmental Advisory Committee
CARRIED
-28-
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 3
�-olutTOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No.BBS10-001
SUBJECT: Comments on proposed Joint Council Committee, Residential Fire
Sprinkler Resolution
FROM: Techa van Leeuwen, Directorof Building and: Bylaw Services
DATE: February 2, 2010
RECOMMENDATIONS
THAT Council recbive for information, Report No..BBS10-001 — "Comments on
proposed Joint Council Committee, Residential Fire Sprinkler Resolution':
PURPOSE OF THE REPORT
This report provides Council with staff comments on.the proposed recommendation
from the Joint Council Committee to petition the Minister of Housing and the Solicitor
General to amend the Ontario Building Code and the Ontario Fire Code respectively
for the installation of sprinkler systems in all residential buildings.
BACKGROUND
At the meeting of December 8, 2009 Council considered the following recommendation
from Central York Fire Services —. Joint Council Committee Meeting Minutes —October 2.0, _
2009 regarding residential fire sprinklers;
THAT the Joint Co:Oocil Committee recommends to the Councils of the -Town of Aurora
and the Town of Newmarket that the following resolution be adopted T
WHEREAS during an average year in Ontario almost 13, 000 structure tires result in 90
deaths, 800 injuries and $347 million in propertydamage with 72% of these fires
occurring in residential structures, -
AND WHEREAS Are sprinklers have a.proven record of saving lives and reducing
property loss;
AND WHEREAS the Minister of -Housing of Ontario is responsible for the formulation of
requirements covering the safety regulations for new buildings in Ontario under the
Building Code Act, and the Solicitor General of Ontario is responsible for the
formulation of requirements covering the safety regulations for existing buildings in
Ontario under the Fire Protection and Prevention Act,*
. 2g -
iENERAL COMMITTEE AGENDA - February 21 2010 ITEM #. 3-2
February 2, 2010 _ .2. Deport No. 1313S10-001
THEREFORE BE IT RESOLVED by the Council of the Corporation of the Town of
Aurora'as follows:
THAT the Town of Aurora.petition the Minister of Housing for Ontario to.ensure that the
requirement forthe installation of sprinkler protection be _extended to include all new
residential, construction as defined under the Ontario Building Code; and
THAT the Council of the Town of Aurora petition the Solicitor General for Ontario to
include the requirements for residential sprinkler protection in the Ontario Fire Code;
and
THAT this resolutiop be circulated to the Member of Provincial Parliament for
Newmarket -Aurora, the Canadian Association. of Fire Chiefs, the Ontario Association of
Fire Chiefs, the Association of Municipalities of Ontario and all member municipalities of
the Greater Toronto Area"
Council did not.pass the resolution`noted above and referred the matter to staff for
comment.
COMMENTS
The issue to require fire sprinklers in all residential buildings has been debated for.
years: Many statistical reports have been released with support for both sides.
Without question mandatory fire sprinklers in all residential buildings will reduce
property loss and enhance. life safety.
Outlined in.this report is, information on government policy and activity, costing
anti aysis and operational impact related to mandatoryfire sprinklers in all residential
buildings.
Effective April 1, 2010, Ontario Building Code requires, fire sprinklers in new
multi -unit residential buildings - Consistent with the National Building Code
The Ministry of Municipal Affairs and Housing (MMAH) is responsible for the
development of the Ontario Building Code which is harmonized to a large degree
with the model National Building Code (mNB.C) of Canada. In 1995 mNBC was
amended to require fire sprinklers in large residential buildings While Ontario
buildings have an excellent record of fire safety, the.provincial government has
recently adopted fire sprinkler enhancements in residential buildings..
-30-
GENERAL COMMITTEE AGENDA - February 2, 20110 ITEM # 3 - 3
February. 2; 201.0 - 3 - Report No. BBS10-001
On June 18, 2008, the Ontario Building Code (OBC) was amended to require fire
sprinklers in new and certain renovated multiple -unit residential buildings over three
stories.in height. These amendments do not require fire sprinklers for detached,
semi-detached or townhouse dwelling units. As part of the process MMAH released
a Consultation Paper to stakeholders for review and comment and facilitated several
workshops throughout the province.
The requirement for fire sprinklers in multi -unit residential buildings comes into force
on April 1, 2010.
Private Members Bill 72 proposes Fire Sprinklers in all Residential Buildings
Where municipalities "opt -in"
Private Members Bill 72, Municipal Residential Sprinkler Act, 2008 received first .
reading on May 2, 2008. The Bill proposes amendments to the Building Code Act
giving authority to municipalities to pass bylaws requiring sprinklers in all new
residential buildings, including housing. Bill 72 does not 1propose changes to the'
Ontario Fire Code.
Bill 72 provides municipalities the option of mandating fire sprinklers in new houses
through the passing of a bylaw. This will potentially create inconsistent standards
across the province.
Sprin.kler.industry may not have the capacityto deliver province wide mandate
for sprinklers in all residential buildings
The Ontario Building Code (OBC) and the Fire Code (FC) are provincial regulations.
The OBC establishes minimum, ::construction requirements for new buildings aftd1he
FC regulates existing buildings with respect to fire safety.including requirements to
retrofit houses with smoke alarms on all levels.
Petitioning the government to amend the OBC and FC to require fire sprinklers in all
residential buildings provides uniform provincial standards. However, retrofitting all
residential buildings is costly and disruptive for homeowners and will require
additional staff resources to process permits and inspect properties. Also,.with
approximately 20,000-homes constructed annually in the GTA there is concern that
the sprinkler industry will be unable to deliver service in a timely manner for, new
construction let alone retrofitting existing homes.
-31-
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 3-4
February 2, 2010 - 4 - Report No. B13S10-001
Costs associated with Sprinkler Installation
The cost for installing.a sprinkler system on a new house ranges from $1.50 to $2.50
per square foot depending on construction material, water supply and number, of
units. For the average new home of 2500 square foot the cost of installing a sprinkler
system is approximately $5000.00.
To retrofit an.existing.home the cost is considerably more and depends:on how
much work.is needed to conceal piping and upgrade water service.
Other cost considerations and. cost benefits include:
o Annual maintenance and inspection fees
o Insurance discounts
o Reduced property loss due to fire
o Increasein property value.
Decline of Injury and Death due to Fire attributed to Smoke Alarms
.Statistics indicate the rate of fatalities and injury related to residential fire .has
steadily dropped over the last 25 years mainly due to .therequirements for.smoke
alarms in new residential buildings."° Smoke alarms are very effective in alerting.
people of smoke and fire. Other reasons for the reduction include fewer smokers and
better fire characteristics of fabrics, draperyand carpet.
Since the introduction of mandated smoke, alarm .in .the 1980's, there have been.
several amendments to the OBC Winuease smoke alarm, provisions. Currently the
OBG requires interconnected smoke. alarms on every level spaced at maximum
distance for coverage. For existing homes, the Fire Code permits battery operated
smoke alarms. The fatality rate is approximately 3..5 times. high& in an older house
than a new house. Ensuring operable smoke alarms in existing homes would reduce
loss of life.
Smoke alarms provide early warning of fire while .fire sprinklers provide fire
suppression and protect property. Cost benefit studies conducted by the Canada
Mortgage and Housing Corp found the cost per life saved is approximately 38 million.
"for fire sprinklers in comparison to 5 million per life for smoke.alarms. Fire sprinklers
,.are not cost effective in comparison to.other life safety. measures such. as smoke .
alarms, seat belts or air bags.
-32-
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 3 - =
February 2, 2010 - 5 - Report No BBS10 001
Additional Staff Resources and staff training
Requiring sprinklers in new homes may require additional resources to review
sprinkler drawings and at least one additional inspection will be required for every.
house built. Building inspectors will require additional training .and likely need to be
update their qualifications under the OBC.
Requiring sprinklers in existing houses has a significant impact on staff resources..
Every sprinkler system install requires a separate permit, review and inspection
process. With approximately 17,000 homes in Aurora, the Building Division in
coordination with the Central,i York Fire Services will be processing an additional
17,000 permits. Corrently, the Building Division processes approximately 1200
permits per year.
Other Provinces
Residential Fire Sprinklers have been and continue to be a topic of debate in many
provinces and municipalities across the country. Some provinces have adopted fire
sprinkler requirements exceeding the model National Building Code and some less.
Municipalities in British Columbia are permitted to pass bylaws requiring more
restrictive sprinkler provisions and since. 1990-the City of Vancouver under statutory
authority has required fire sprinklers in all new residential developments.
,ALTERNATIVE(S).T0 THE RECOMENDATIONS
N/A
FINANCIAL IMPLICATIONS
Amendments to the Ontario Building Code and Ontario Fire Code requiring fire sprinklers
for all residential building will require additional staff resources. For every new. house
constructed additional plan review and inspections by qualified staff will be required.
Amendments to the Fire Code to require fire sprinklers in all existing residential buildings
will have.a significant impact not only on the Fire Prevention Division of Central York Fire
Services but also on the Building Division as every fire retrofit requires a permit
administered and coordinated by the Building Division.
CONCLUSIONS
THAT Council receive for information, Report No. BBS10-001 — "Comments on proposed
Joint Council Committee, Residential Fire Sprinkler Resolution".
-33-
MNERAL COMMITTEE AGENDA- February 212010 ..
ITEM # 3-6
February.2, 2010_ -.6 - Report No. BBS10-001
PRE -SUBMISSION REVIEW
Executive Leadership Team —.January 20, 2010
Prepared by. Techa van Leeuwen
Director of. Building and Bylaw Services — Bxt. 4748
Techa van Leeuwdn Neil Garbe
Director of Building and Bylaw Services Chief. Administrative `Offieer
-34-
GENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 4
r- TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No.CLS10-003
SUBJECT: Question on the Ballot
FROM: John D. Leach, Director of Customer & Legislative Services/Town Clerk
DATE: February 2, 2010
RECOMMENDATION
THAT report GS90-003 be received for information.
PURPOSE OF THE REPORT
The purpose of this report is to comply with the Council directive to provide information
respecting the steps to be taken to put a question on the ballot for the municipal election to
be held on October 26, 2010.
BACKGROUND
At it's meeting held January 26, 2010, Council discussed the possibility of placing a
question on the ballot and adopted a resolution attached as Appendix 1.
COMMENTS
Ultimately, in order to place a question on the ballot Council must enact a by-law and the
deadline to pass such a by-law is April 28, 2010. There are a number of steps that must
be taken prior to the passage of a by-law. The wording of the question would need to be
finalized and Council has recently given this some consideration. The Municipal Elections
Act, 1996 requires that the question be clear and concise and neutral, and that it be
capable of being answered by "yes" or "no". In addition, at least one public meeting must
be held for public consultation to address whether or not a question should be placed on
the ballot. At least 2 weeks notice of the meeting must be provided. This could be
accomplished by Council directing that the matter be placed on the agenda of an upcoming
General Committee meeting. Following such a meeting and prior to passing any by-law to
place a question on the ballot, at least 10 days notice of intention to pass such a by-law
must be provided.
-35-
ENERAL COMMITTEE AGENDA - February 21 2010
ITEM # 4-2
2010
CS10-002
It should be noted that if Council opts to place a question on the ballot the result is binding
on Council provided that at least 50% of eligible voters actually vote and a majority of those
vote in favour. Should the result be positive, Council would be bound to implement the
results. If the question is related to implementing a ward system then Council would be
committed to do so. In this case the matter would be dealt with in the 2010 — 2014 term
and a ward system would be in place for the 2014 — 2018 term of office.
ALTERNATIVE(S) TO THE RECOMENDATIONS
Council has the option of proceeding with the process to place a question on the ballot or
not.
FINANCIAL IMPLICATIONS
The financial implications to be considered in placing a question on the ballot are
negligible.
CONCLUSIONS
Should Council opt to proceed with placing a question on the ballot, it is recommended that
Council schedule the matter for the General Committee meeting of March 2, 2010 to allow
sufficient time for public notice.
ATTACHMENTS
Attachment #1 — Council Extract regarding Notice of Motion — January 26, 2010
PRE -SUBMISSION REVIEW
Chief Administrative officer — January 28, 2010
Prepared by: John D. Leach, Director of customerandLegislative services ext. 4771
Customer & Legislative services
-36-
Neil Garbe
Chief Administrative Officer
GENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 4
EXTRACT FROM COUNCIL MEETING NO.09-33
HELD ON TUESDAY, DECEMBER 8, 2009
8. Memorandum from Councillor Stephen Granger
Re: Notice of Motion from January 19, 2010 General Committee
Regarding Steps Required to Place Question on Ballot for
October 25, 2010 Municipal Election
Moved by Councillor Granger
WHEREAS Council has deemed it
reviews and studies of various
Corporation of the Town of Aurora's
interests; and
Seconded by Councillor Gallo
appropriate to identify, discuss and direct
growth related matters pertaining to the
operations and its' citizens future needs and
WHEREAS some of the reviews and studies undertaken by the Town during the
term of office 2006-2010 directed by Council have addressed such key issues as
an organizational review, master parks and recreation plan, pricing policy,
future cultural and historical interests, the 2C official plan review,.a downtown
revitalization plan and a space needs analysis; and
WHEREAS it is deemed by Council to be important to identify and address the
appropriate steps to undertake a review of the Town's "future governance" to
ensure it can best serve the electorates' needs;
THEREFORE BE IT RESOLVED THAT Council direct staff to bring back a
report to the next General Committee meeting outlining the steps required of
Council to place a question on the ballot for the October 25,
2010 municipal election.
CARRIED
-37-
GENERAL, COMMITTEE AGENDA - February 2, 2010 ITEM # 5 - '
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. IES10-003
SUBJECT: Regional Municipality of York
Lease Agreement for Emergency Medical Services
220 Edward Street (Aurora Fire Hall)
FROM: I1marSimanovskis, Director of infrastructure & Environmental Services
DATE: February 2, 2010
RECOMMENDATIONS
THAT the Mayor and Clerk be authorized to execute a Lease Agreement with the
Regional Municipality of York for a five-year term, with the option to extend an
additional five -years, to the Emergency Medical Services located at 220 Edward
Street.
PURPOSE OF THE REPORT
To seek Council approval to proceed with a new lease agreement with the Regional
Municipality of York for the Emergency Medical Services (EMS) located at 220 Edward
Street,
BACKGROUND
The Town of Aurora currently provides the location at 220 Edward Street for use by Central
York Fire Services (CYFS) and also leases a portion of the building to the Regional
Municipality of York (Region) for use as an EMS station. Approval for a new (5) five-year
Lease Agreement (agreement) commencing January 2010 through December 2014 is
being proposed to allow EMS to continue providing its services to the community from this
central location. In February 2008, Council approved a one year extension to the current
agreement for the space at 220 Edward Street. This agreement expired effective
December 31, 2009, however, it is continuing on a month to month basis resulting from a
holding -over provision contained in the current agreement.
COMMENTS
Standard Lease Format with 3% Escalation and Termination Clause
Town of Aurora's Legal Services has reviewed and approved the agreement developed by
the Region (attached as Appendix "A"). The proposed agreement is a standard format that
has been previously used across the Region in various municipalities. The proposed
agreement is used for all leased Region EMS locations including the previous leases for
the 220 Edward Street location. The proposed five-year agreement will commence
January 2010 until December 31, 2014 and includes a 3% increase in basic rent in each
-38-
iENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 5-2
February 2, 2010 1 - 2 - . Report No. IES10-003
year of the agreement. The option to extend the agreement for an additional (5) five years
is exercisable by the Region, provided that it has fulfilled all of its obligations under the
agreement and has provided sufficient notice in writing to the Town. The Town and CYFS
are in the process of conducting a space needs assessment which may result in CYFS
requiring all of the space at 220 Edwards Street. As a result, the Town has negotiated an
option to cancel the agreement with the Region providing M months written notice. CYFS
has agreed that a 36 month notice period is amenable and achievable.
CYFS is supportive of the proposed agreement and Infrastructure & Environmental
Services has confirmed that the Town does not have any short or long term plans for this
municipal facility, other than for the provision of Fire and Emergency Services.
ALTERNATIVE(S) TO THE RECOMENDATIONS
Deny the Region of York's request for a new agreement and direct staff to provide
applicable notice to the Region to vacate the premises. This would, however, have
significant adverse public health and safety consequences as the provision of
Emergency Services Response by the Region has been provided from this location for
a number of years.
FINANCIAL IMPLICATIONS
As a result of the 3% increase in basic rent, the Town will receive monthly lease
instalments of:
Term Monthly Annually
January 1, 2010 to December 31, 2010 $1,610.08 $19,320.95
January 1, 2011 to December 31, 2011 $1,658.38. $19,900.57
January 1, 2012 to December 31, 2012 $1,708.13 $20,497.59
January 1, 2013 to December 31, 2013 $1,759.38 $21,112.52
January 1, 2014 to December 31, 2014 $1,812.16 $21,745.90
Lease payments received by the Region are directed to Central York Fire Services
pursuant, to the prior 2000 Fire Services Amalgamation Agreement and the 2001 Use
Agreement made between the Towns of Newmarket and Aurora. If the Region exercises
its option to extend the term of the agreement, then the basic rent will increase by 3% for
each additional year in the five-year term, as indicated in the attached proposed agreement.
CONCLUSIONS
The Region has requested the Town's approval for a new five-year Lease Agreement to
allow EMS to remain as a tenant in the Town's Fire Hall located at 220 Edward Street until
the end of 2014. The proposed agreement will have the same terms and conditions as the
previous agreement with the exception of the 3% increase in basic rent and an option to
extend the agreement for five additional years, with a three (3%) percent annual increase
in basic rent for each additional year. The agreement will also include a termination clause
providing 36 months written notice provided by the Town. Central York Fire Services is
supportive of the proposed lease agreement.
-39-
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM #
February 2, 2010 - 3 - Report No IES10 003
ATTACHMENTS —
• Appendix "A" — Proposed Lease Agreement
PRE -SUBMISSION REVIEW
Executive Leadership Team Meeting —January 20, 2010
Prepared by: Aaron Karmazyn, Manager Facilities Property & Fleet- Ext. 4323
I1mbr-VmanoVskis
Director of Infrastructure
& Environmental Services
Neil Garbe
Chief Administrative Officer
5
-40-
- - ._...
_......................... ..............................
fENE RAL COMMITTEE: AGENDA - February 21 2010 ITEM # 5 -
APPENDIX "A"
TOW FIRST LEASE AMENDING & EXTENDING AGREEMENT mane as of die 1 st day
of'3atmaty,:2010.
HETWtRII:
THE CORPORATION OF TFRE TOWN OFAURORA
• - {tho "Landlord")
TM REGIONAL MUNICII`ALITY OF'V.()RK
(the"fcnanfh .
VYfIE
:r ...� .. .....;:..:3. e.T an the
Jmo dalod 7anvaryl,'2Q03 (tii!e;"Lease'), Ira Legdlorll Ie ae-: t9 11. eo t .
proaivaes (the `1Premison -more fatty, desedW -in. the T�aaae' u1# ba i S muiiioipally
6sYri as 220Fdw td Street, Aurora, Ontario, foe ateru(:A &tl? Yea!"�otn JatntarY 1,
2s,0�Q*p10-Dd6mriber S,1,:2068, upon aad'subject to thol&v is'ciiiij o'8iai?ltiibn4�set.farth in the
Ni
".IS .'Fhie`�onaaiaed its' 6¢tioh to renew'tho$eir�ri><c 7anuaty1, 24Q9 te•u' .::
17evemis , ZpQ9 (the `.t mt A"cwal Term!* 1,andlord aT#d the Tenant Hate
@greed to extaad the Toint eT• th Lease. fora parAtrd pf fiYa 9J yt ra 4n tF o:t ms,avd
inttt.(terisherettitersetforih. ... .. .
yip pi*T.NE'06 'fvr gaad and valuable cansiderstlon;,th'fu"' t eta suffi'eieney of.whicH:• . .
li'ey'e?tY citi».ovvteji,,� ytlte'Pat'ti:as•.:hereto here ro cov__aWA . ='P :• t!: Bch othee 2s .: .
la: Pita aagitaliW#ofW.crtem not otherwise defiuediheteiiY sli#i1ld�as s ihe;rnean ng j eft
_ �therCta3n3Ho Leaso: .
+ �: Th�3'extit o1; 9re-Tease.ie hs4??Y oRt9Ade(( far a l7�otl+ofitue ���+oats fSQn? lan4tarl' }
Via` ,. 2¢)Qf9„})cee<nbav3]��Q�'4�'��,•4t<Lrl.R�n�ti�17Ce'rIu"ia 'h � n � ::
c
.. . - 41
GENERAL COMMITTEE AGENDA - February 2, 2011. 0
ITEM # s -
F.
'r'�}�.,
-
January i., 2016 to,Decamb'er 31, 2016
d$:23,070.23
$1;922,52
January. 1,2Q1.2t",poeptnitsk34f:,24t7
�.E3k762:34
$1060.20
Jwulary 1, 2018 €o':77euitrttier31.; 201'8,,;;:'
,- $34,47Sv2d
$2,039.60
January 1, 2019"10 Deeemtex- 'J, 2019.::
$R$,209:4.7
$2,100,79
' S. no Tenant shplttp4 all f�'"ti4tyg%: t06 : Q6er' shaiges .and expanses payablfl
. ptmuant to•the':Learn.rlucht%''tlie:Setiofid, .aiei'v Tgjo, at the them and is the manner
r: z provided in theLease. - .. ... .
ti
' - G The Tanani agrees that it w>li a;:cept Wa proll s as is" sad, without limitation, any
., _i tenant allouranegs, Cant 'i6 pordods, .LaiidloF !SVork or otfiar Landlord eonattoafioit,
9h�ons u A othI.rr mdttcemett8'• 9i? f'il wiped in, the "Genre do wzt ap . 1 to the
5; d LReittt4yal �"tw'itt ( :., , r :r -� ..
7' Tho J aad(tlsd stall! ]laud rite bxoluaiba ttgiit to t§ t rnate!llus as4:at auy liopdudu% the
' ,tin oY this;L,eaaa; mc(ultt4:tg tnty'tagya} 'eottgl FOYk Fire Service
'_, } .. 'iegatres dto use gf tho:J}� ps,'#�tYs tltt5 vg t ht to LoMinato is sabjoer to the
3
I andYortiptEtVl9it} the T gnt tfinsa ` yaaes it±NO! mYide n acaprdanco with this.
5 8. The trW2les x,i'eps7tilttos,ite•hkR{� .ctSQ to.-�. doJte al[ std'iShi>ly, slid, shall
C qtb' pitd deltve� all sAslr 'tlptaaiT%.agreemoil,�C�sd7,i ins"'pt! ata ;Osongbly .
ti tequaated &y anoiG attyk sg tl be ?taTJ 9r desaah�e to cvtJRtOle the ®kttnsion.
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"J as mo ii�Z9c1 he 1p all cavenstily and coa�s,.`in 1 0$ Ksinain tmchangett
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-42_
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 6 - 1
/ TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. IES10-004
SUBJECT: Patch hog House
FROM: 11mar Simanovskis, Director of Infrastructure & Environmental Services
DATE: February 2, 2010
RECOMMENDATIONS
THAT Council receive for information the construction estimate for the Petch Log
House; and
THAT Council provide direction on the future of the Petch Log House.
PURPOSE OF THE REPORT
To inform Council of the construction costs for the Petch Log House and seek Council
direction on the proposed future for the house.
BACKGROUND
In response to report ADM09-011 (attached as Appendix "A"), Council directed staff to
perform a detailed construction estimate for the dismantling of the Petch Log House and re-
construction of the structure to be used as a storage facility or office spaces. The cost of
this estimate was not to exceed $5,000.
COMMENTS
Staff retained the services of A.W. Hooker and Associates Limited Quantity Surveyors in
October 2009 to perform a thorough construction estimate on the Petch Log House with
future uses as a storage facility or office space., The A.W. Hooker report was provided to
the Town on October 21, 2009 (attached as Appendix "B"). In addition to the estimates to
re -construct the house, the A.W. Hooker report itemizes the cast to dismantle and tag all the
components of the house for storage and re -construction at a later date.
No interest by sports groups to occupy the house at this time
Staff have determined that both Aurora Minor Baseball and Aurora Minor. Soccer, future
users groups at Stewart Burnett Park, do not have an interest in occupying the house as an
office space or storage facility at Stewart Burnett Park.
- 43
9ENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 6 - 2
February 2, 2010 2 - Report No. IES10-004
OPTIONS FOR COUNCIL
Based on the information collected by staff the following options are available to Council:
1) Design, site and re -construct the house at Stewart Burnett Park for future use by the
Town of Aurora as a storage facility for facilities and property supplies and materials
including historical building materials being stored on behalf of Heritage Planning at 215
Industrial Parkway and 22 Church Street.
2) Dismantle the house, tag and store the house for re -construction at a later date.
ALTERNATIVE(S) TO THE RECOMENO"ONS,
1. Do not proceed with the design, tendering and construction of the Petch Log House
at this time. Leave, the house at its current location.
2. Do not proceed with the dismantling and storage of the Fetch Log House at this time.
Leave the house at its current location.
FINANCIAL IMPLICATIONS
The cost to perform the construction estimate was $2,000.00 (+GST).
The construction estimate itemizes the costs associated with the following:
1) The cost to dismantle and reconstruct the house for future use as office space with
some storage space. This estimate includes final internal finishes on the ground floor
with un-finished storage space on the second floor.
Cost estimate No. 1: $440,000 (+GST)
2) The cost to dismantle and reconstruct the house for storage space only. This cost
estimate is for unfinished interior spaces on both floors to be used as storage space
only.
Cost estimate No. 2: $415,000 (+GST)
Cost estimates No. 1 and 2 include an allowance for design fees and 15% contingency
allowance.
3) The cost to dismantle the house, tag and store all building components for potential
future reconstruction.
Cost estimate No. 3: $51,500 (costs for storage not included).
The cost for indoor storage of the Petch Log House has been quoted at an additional
$7,184 per year if the facility at 215 Industrial Parkway is not available.
Funding sources to design, dismantle and reconstruct the house are as follows: .
-44-
GENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 6
February 2, 2010 - 3 - Report No IES10 004
Project Cost Estimate No. 1 (Storage and Office Space) $440,000 (+ GST)
Funding Source
2009 Approved Capital Budget $108,000
Less: Expenses to Date ($6,420)
*Development Charges Funding $0
Total $415,000
Project Cost Estimate No. 2 (Storage Space Only) $4.15,000 (+ GST)
Fundinq Source
2009 Approved Capital Budget $108,000
Less: Expenses to Date ($6,420)
*Development Charges Funding $0
In order for the house to be eligible for development charge funding the house must have
an end use that qualifies for the funds. The proposed uses do not qualify for this funding
source.
Should Option 2 be selected, it is suggested that storage costs be funded from the Capital
budget for2009.
CONCLUSIONS
That Council provide staff with direction on the future of the Petch Log House.
ATTACHMENTS
• Appendix "A" -Report ADM09-011
• Appendix "B" -Order of Magnitude (Construction Estimate) performed by A.W. Hooker
and Associates Limited.
PRE -SUBMISSION REVIEW
Executive Leadership Team Meeting, January 20, 2010.
Prepared by. Aaron Karmazyn, Manager of Facilities Property &Fleet- Ext. 4323
Ifmar S" ov kis
Director. of Infrastructure &
Environment Services
Neil Garbe
Chief Administrative officer
- 45
iENERAL COMMITTEE AGENDA - February 212010 ITEM # 6.- 4
APPENDIX "A"
%s- TOWN OF AURORA
AI mo" GENERAL COMMITTEE REPORT No, ADM09-011
SUBJECT: Petch Log House
FROM: Neil Garbe, Chief Administrative Officer
DATE: September 22, 2009
RECOMMENDATIONS
THAT Council receive this report for information.
THAT council provide direction to staff respecting the relocation of the Petch Log
House.
PURPOSE OF THE REPORT
To provide Council with status on the relocation of the Petch Log House.
BACKGROUND
The Petch Log House formerly located at 15395 Leslie Street in Aurora was originally built
in 1844 and is the oldest house in the Town of Aurora. In September 2002, The Local
Architectural Conservation Advisory (LACAC) Committee passed a resolution, which was
subsequently endorsed by Council that provided for protection of the Petch Log House
during the development stages of the property that incorporated the lands at 15395 Leslie
Street. These conditions were included in the Whitwell Development Plan including
moving the house in its current state to a permanent location, placement on a new
foundation and servicing of the house with water, sewer and electrical connections (see
attached agreement). !Prior to selection of a permanent site, the Petch Log House was
relocated to.the Town of Aurora owned Leslie Street lands (east side of Leslie Street South
of Wellington Street) in 2003. The Petch Log House was moved to this temporary location
by Whitwell Developments Limited to prepare the site located in the northeast quadrant for
construction.
Facilities and. Property staff for the Town of Aurora arranged for an initial assessment of
the structural integrity of the Petch Log House to be conducted by a structural engineer
specializing in heritage buildings. Mr. Moe Gurshani of AMR Engineering Limited M.Eng,
P.Eng. attended the current site of the Petch Log House on Leslie Street and performed an
assessment of the structure and recommended a course of action for future movement,
future use and sustainability of the structure.
Mr. Gurshani indicated that if the Town intends to use the structure.to be occupied or
inhabited, the structure will need to be taken apart and reassembled on a new foundation.
- 46 -.
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 6 -'
September 22, 2009 1 - 2 - Report No. ADM09-011
The house must be renovated in such a way that all deteriorated logs must be removed
and replaced with material that is in a more acceptable structural condition. Similar logs to
the type and period of the existing logs may be used providing these are in acceptable
structural condition. In addition,_the floor may need to be reinforced to conform to loading
requirements under the Ontario Building Code. This type of renovation process will further
prolong the useable life of the structure and prevent furtherdeterioration and damage.
If the Town intends to relocate the structure in its current condition, without ever using or
.occupying the structure, then the structure can be reinforced locally and braced on all four
corners to facilitate moving the house to another. location; however, the .house will
experience further deterioration and damage.
COMMENTS
After reviewing the Petch Log House with the Lake Simcoe Region Conservation Authority
(LRCSA) and the Ontario Heritage Trust (OHT) for potential placement of the Petch Log
House at Sheppard's Bush, the OHT indicated that it would be more suitable to place the
House at a location closer to its original location at Leslie Street.
OHT also indicated that due to the work required to make the building habitable relocating
the Petch Log House would not be consistent with the vision and mandate of OHT. Their
suggestion was to rehabilitate the building in a location closer to its original location.
The Petch Log House could serve as much needed storage,. office space and meeting
room space for community. sports groups, in particular, the Aurora Minor Baseball
Association or Leisure Services storage space.
ALTERNATIVE(S) TO THE RECOMENDATIONS
There are three basic options for proceeding with the Petch Log House.
The house could be renovated to the extent where the exterior reflects the
original design. The interior would then be restored to allow storage of
materials for the Town or service clubs or other uses that would not require
extensive finishes.
2. The house could be completely restored internally and externally. The
building could then be used for a community use. For instance the space
could serve as office space for organizations such as Aurora Minor Ball
and/or Youth soccer or other community based, non_profit groups. There
would be ongoing operational costs if the house was restored.
3. Artifacts could be salvaged and documented with the Historical Society.
Following that the house could be demolished.
-47-
sENERAL COMMITTEE AGENDA - February 21 2010 ITEM # 6 - 6
September 22, 2009 - 3 - Report No. ADM09-011
To implement option one or two, an alternate location would be required since OHT are
inclined not to approve Sheppard's Bush as a location. Location options may depend
on the ultimate use of the building. For instance, if Council was supportive of restoring
the building for a use such as a club house for AMBA or AYS, the Stewart Burnett
property would be logical as it is associated with the recreation uses on the property.
Should Council be inclined to proceed with option 1 or 2, staff .would prepare a detailed
analysis including budget estimates for design and re -construction of the Petch Log House
at the site for the Stewart Burnett Park and baseball diamond location adjacent to the
Stronach Aurora Recreation Complex on Wellington Street.
FINANCIAL IMPLICATIONS.
The cost for a detailed construction estimate for design and reconstruction of the Petch
.Log House at Stewart Burnett. Park would be an amount not to exceed $5,000,00.
With a detailed analysis of the relocation of the Fetch Log House to Stewart Burnett Park,
staff would include:
• the design costs,
• renovation costs,
• options for final finishing costs; and
• potential funding sources including any additional park development charges.
There is currently $108,000.00 allocated which was approved in the 2009 Capital Budget
for the relocation of the Petch Log House to a permanent location, which was funded by
Whitwell Developments Limited. Preliminary estimates provided suggest that the costs
would be in excess of $400,000.00 to implement option 2. These costs could be partially
offset by development charges should a use such as a club house/office for a recreation
organization be approved. Should Council be inclined to direct staff to pursue option 1,
staff would prepare a detailed report with cost estimates and funding sources.
CONCLUSIONS
Staff is requesting direction from council with respect to the future -of the Petch Log House.
ATTACHMENTS
Attachment #1 - Letter and Photographs, AMR Engineering Limited May.9, 2009
Attachment # 2. - Agreement, Whitwell Developments (11) Limited and The Corporation
of the Town of Aurora, dated June 24, 2003
-48-
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 6-7
September 22, 2009 - 4 - Report No. ADM09-011
PRE -SUBMISSION REVIEW
Senior Management Team Meeting, Thursday, September 10, 2009.
Prepared by. Aaron Karmazyn, Manager of Facilities & Property - Ext 4323
Neil Garbe
Chief Administrative Officer
-49-.
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 6-8
APPENDIX "B"
F—
(,,,)
AURORA HERITAGE BUILDING
(Petch House)
0
ORDER OF MAGNITUDE ESTIMATE
C
October 21, 2009
PREPARED
Town of Aurora
FOR
PREPAREDl,In
iS
BY A.W. Hooker Associates Ltd.
Quantity Surveyors / Cost Consultants
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # - 6 - E
/1 Q I/CID A.W. HOOKER ASSOCIATES LTD.
m . wHJ 1 J K G R 2896 South Sheridan Way, Suite 300 t .
Oakville, Ontario, CANADA L6J 7G9 I(
T [90&� 829:9436 F j905j 829-9440 E info r@awhooker,corn W awhooker.com I
October 21, 2009 Project No. 109416
Town of Aurora
1 Municipal. Drive
Box 1000
Aurora Ontario L4G 6,11
Attention: Aaron Karmazyn, Manager of Facilities & Property
Re: Aurora Heritage Building (Fetch House) — Order of Magnitude Estimate
Dear Aaron,
Please find enclosed our Order of Magnitude Estimate for the proposed dismantling and reconstruction of
the existing Petch House building. The estimate is based on information contained in Hazardous Building
Materials Assessment report prepared by Pinchtn Environmental dated April 30, 2009, and the
information gathered during a site visit to the building on October 16`h, 2009.
This estimate is meant to reflect the fair market value for the hard construction costs for this project; it is
not intended to be the prediction of the lowest bid and should be representative of the median bid amount
received from qualified contractors. Due to the limited nature of design and project scope information
available for the preparation of an estimate, we have relied on our experience with costing work on
heritage buildings and have stated our assumptions throughout the estimate.
We recommend that the Town carefully review the cost estimate report, including line item descriptions,
unit price clarifications, exclusions, inclusions and assumptions, contingencies, escalation, and mark-ups.
This is to ensure that the design intent is captured within the content of the report.
Please refer to the preamble of our cost report for all exclusions, assumptions, and information pertaining
to the estimate.
We trust our work will assist in the decision making process and look forward to our continued
involvement in this important project.
Yours very truly,
A.W. HOOKER ASSOCIATES LTD.
Mel Yungblut, PQS(F)
Senior Partner
Encl: (Order of Magnitude Estimate October 21, 2009)
-51-
ITEM # 6 10
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GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 6 - 11.
1. INTRODUCTION TO THE ESTIMATE
1.1 Project Description
This project consists of the proposed dismantling and reconstruction of a heritage building known as the Petch
House in Aurora, Ontario. The existing house is a storey and a half log home estimated to be built in the 1840's.
The. approximate out to out dimensions of the home is 20 feet by 30 feet, which translates to 600 square feet on
two floors for a total of an estimated 1,200 square feet.
The purpose of the cost report is to identify the estimated hard construction cost to dismantle the home and
salvage as much of the existing materials as possible, and then reconstrudt'the house on Town property. The
estimate is based on the assumption the home would be used for storage (heated only). We have also estimated
the premium to fit out the Ground Floor of the home with offices for Town staff (for Parks and Recreation use).
Refer the Separate. Estimates shown on the Master Estimate Summary for the premium for the office. use option.
1.2 Type of Estimate
This Order of Magnitude Estimate is intended to establish a realistic elemental estimate of the hard construction
costs based on the limited amount of design and project scope information provided. Basic quantities have been
measured from hand sketched drawings where possible for the existing building and associated site development.
This estimate reflects our opinion as to. the the fair market value for the hard construction of this project.
The accuracy of the estimate based on the documentation provided and design stage is intended to be +/_ 15%.
This is based on standard Industry guidelines derived from the Federal Government definition. of Estimate Class
(A, B, C & D). Contingencies are included to offset the accuracy risk, to the extent that the estimated amount
represents the current opinion of the likely fair market value at the time of tender.
The intention of the estimate is not to predict the low bid price received; typically based on historical tender results
estimates are more likely to be towards the median value of bids received under competitive conditions. This is a
deliberate methodology due to the inherent risk in attempting to predict the low bid and numerous factors which
can contribute to lower than anticipated tender submissions which are beyond our control.
2. BASIS OF THE ESTIMATE
2.1 General Information
From the project information provided, we have measured quantities where possible and applied typical unit rates
for each of the specific elements based on historical cost data for this type of project. In some instances where .
design information is limited, we have made reasonable assumptions based on our.experience with projects of a
similar scope and design. Estimates for mechanical and electrical systems are developed based on discussions
with the Town representative about the eventual use of the building.
Significant changes to the project scope and approach to the work would have a. significant impact the estimate
value. Of critical importance is the consideration given to the reconstruction of the heritage elements of the
building. We have assumed that the log construction of the exterior walls of the home would be the primary focus
of the heritage reconstruction. We have assumed that the other elements of the building would be reconstructed
with similar materials to match the original intent; however, would not be exact replicas of the original
construction, merely representation of the original construction.
2.2 Location Cost Base,
The location cost base for this estimate is Town of Aurora.
A.W. Hooker Associates Ltd. Project No. 109416 Page 2
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GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 6 - 12
2.3 Unit Rates
The unit rates in the preparation of the elemental estimate include labour and material, equipment, and
subcontractors overheads and profits. We have assumed for pricing purposes that Non -Union contractors would
perform the work. We have assumed the fair wage policy would be in effect. The unit rates for each of the
elements are based on typical mid -range costs for the type of design, construction, and materials proposed. Unit
rates in all estimates combine the material, labour, and equipment components for a single unit cost for ease of
presentation. This estimate is not a prediction of low bid. Pricing assumes competitive bidding for every aspect
of the work.
2.4 Taxes
Provincial Sales Tax (PST) is included in the unit rates. The Goods and Services Tax (GST) is excluded.
2.5 Construction Schedule
The estimate has been prepared on the assumption that the work will be performed within the timelines of a
normal construction schedule. We have assumed the structural components of the building would be constructed
in predominantly non -winter months. No allowances have been included for premium time and after: hours work
associated with an accelerated schedule.
2.6 General Requirements and Fees
The General Requirements and Fees for the General Contractor are included as a percentage of the hard
construction cost. These costs Include supervision and labour, access to the site, site accommodations, site
protection, temporary utilities, clean up, equipment, and other miscellaneous project requirements provided by the
General Contractor.
2.7 Bonding & Insurance
We have assumed that the Town would not require bonding from the general contractor for this project. An
allowance for bonding and insurance has been excluded from the estimate.
2.8 Procurement
It was assumed for the preparation of this estimate that the project would be tendered to a prequalifled list of
bidders with a project specific lump sum contract. Pricing is based on competitive tender results with a minimum
of four (preferably six tender submissions) at general contractor and major trade level. Pre -qualification with a
restrictive list of contractors or subcontractors may result in a higher tendered cost due to the inherent reduction in
.competitiveness. Tenders. receiving two or less submissions (occasionally three) historically tend to have a much
higher risk of over an overrun in cost when compared to the budget established in an estimate. Ensuring
adequate bonafide bidders is a prerequisite for competitive bidding scenarios, on which the estimate is
predicated.
2.9 Speclfications
Where detailed and complete specifications are unavailable, we have assumed that no onerous special
requirements will be applicable to this project. It was assumed that all products / materials could be substituted
with an alternative product to avoid sole -sourcing which results in a non-competitive market and increases costs.
A.W. Hooker Associates Ltd. Project No. 109416 Page 3
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GENERAL COMMITTEE AGENDA -February 2, 2010 ITEM # 6 - 13
2.10 Soft Costs
Soft costs have been excluded from the estimate. We presume the Town of Aurora would commission the
required consultants and engineers directly and administer any permits required to develop the project.
3. CONTINGENCIES
3.1 Design and Pricing Contingency
A design and pricing contingency has been included as a percentage of the hard construction costs including the
general requirements and fees_
This allowance of 15% (15% Architectural, 15% Mechanical and 15% Electrical) is meant to cover design and
pricing unknowns in the preparation of this estimate.
The contingency where included in our estimate is not meant to cover significant additional program space .or
quality modifications, but rather to provide some flexibility as the design develops. The design contingency
typically decreases as the design progresses and more definition and detail is available to.refine the basis of the
cost estimate. If the owner anticipates significant changes to the basis of design we recommend additional
contingency be retained as a reserve for the scope modifications.
3.2 Escalation
An allowance for escalation has been excluded. Due to the unknown nature of the project schedule at this time,
escalation has not been considered in the estimate. We recommend that the Town consider escalation in the
overall project budget once a project timeframe has been established.
Escalation during construction is included in the unit rates; essentially this allowance is the risk carried by the
general contractor and trades with a fixed price made years before the work is completed or carried out for some
trades.
3.3 Construction Contingency (Post Contract Changes)
A construction contingency has been included in the estimate for post contract changes that may occur after the
project is tendered.
This allowance of 15% is to provide for increases in construction costs due to Change orders issued during
construction.
This contingency where Included in our estimate excludes any major program or scope requests by the client;
these should form part of an overall project management reserve or be reflected in increased funding.
A.W. Hooker Associates Ltd. Project No. 109416 Page 4
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IiENERAL COMMITTEE AGENDA - February 2,, 2010 ITEM # 6 - 14
4. GENERAL LIABILITY
4.1 Statement of Probable Costs
A.W. Hooker Associates Ltd. (HOOKER) cannot control over the cost of labour and materials, the general
contractors or any subcontractors' methods of determining prices, or competitive bidding and market conditions.
This opinion of probable cost of construction is based on the experience, qualifications, and best judgement of the
professional consultant familiar with the. construction industry. HOOKER cannot and does not warranty that.
proposals or actual construction costs will not vary from this or subsequent estimates.
4.2 Ongoing Cost Control
A.W. Hooker Associates Ltd. recommends that the owner and/or the design team carefully review the cost
estimate report, including line item descriptions, unit price clarifications, exclusions, inclusions and assumptions,
contingencies, escalation, and mark-ups. This is to ensure that the design intent is captured within the content of
the report. This is especially important at early stage estimates which tend to be. based on a lesser level of design
completion.
If the project is over budget or there are unresolved budget. issues, alternative systems or schemes should ideally
be evaluated before proceeding with the design phase. We recommend that cost control be implemented
throughout the various stages of the design process to ensure the proposed. design remains within the overall
budget. It is recommended that the final estimate be produced by HOOKER using Bid Documents to determine
overall cost changes, which may have occurred since the preparation of this estimate. The final updateestimate
will address changes and additions to the documents as well as addenda issued during the bidding process.
HOOKER cannot reconcile bid results to any estimate not produced from bid documents including all addenda.
A.W. Hooker Associates Ltd. Project No. 109416 Page 5
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GENERAL COMMITTEE AGENDA - February 2, 2010
ITEM. ## 6 -
5. ESTIMATE SCOPE CLARIFICATIONS
5.1 List of Exclusions
1. Project Soft Costs (consulting fees and expenses)
2. Heritage consultant
3. Insurance and Bonding .
4. Furniture, furnishings; and equipment (except as noted in the estimate)
5. Goods and Services Tax
6. The potential impact (if any) for the implementation of HST in 2010
7. Premium time / after hours work
8. Accelerated construction schedule
9. Escalation allowance
10. Handling and removal of contaminated soils
11. Special foundation systems (assumed not required)
12. Premium for construction management or alternate approaches to procurement
13. Sole sourced equipment or building control systems
14. Security and Communications Equipment &. Cabling
15. Fire protection systems (sprinklers)
16, ,Incoming communications duct bank for telephone and data (assumed not required)
6.2 List of Major Assumptions (see also estimate item descriptions for more detailed
assumptions)
Architectural I Structural I Landscaping:
1. The existing soils on the proposed site would be adequate to support standard spread foundations to the
minimum depth required for frost. No allowances have been made for larger or special foundations such
as caissons or piles due to poor soil conditions.
2, The existing site is relatively flat and the finished floor and site elevations were set to work with the
existing grades to avoid major cut and fill.
3. We have assumed the proposed location of the reconstructed house would be located approximately 150
feet from existing services (hydro, sanitary, and water)
4. We have included some of the special requirements in our unit rates such as documentation,
photographing, labelling, marking, transportation and cradling_where we assumed required.
Mechanical:
5. We have assumed the reconstructed house would be heated only with suspended electric fan heaters or
baseboard heating. No air conditioning would be provided.
6. Estimate provides an allowance to bring sanitary and water service to the location of the new house for
future consideration and use.
Electrical:
7. We have assumed the new house would have a 60A service panel feed from anew by municipal building.
8. Estimate excludes an allowance for any type of security system and fire alarm. Assumed not required.
9. Estimate excludes an allowance for an incoming communications (telephone and data) service. Assumed
not required.
Site Work:
10. We have assumed the new house would be located near an existing municipal building (within 160 feet).
11. Site estimate includes an allowance for a gravel driveway to the new building and parking for 4 cars.
12. Site electrical estimate includes an allowance ($5,000) for site lighting. May or may not be required.
13; Site estimate includes an allowance for sidewalks and soft landscaping around the new house.
General:
1. Various assumptions were made based on the design information available and our experience with
projects of a similar nature. Please refer to the specific items within the estimate for the detailed
assumptions made.
A.W. Hooker Associates Ltd. Project No. 109416 Page 6
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PENERAL COMMITTEE AGENDA - February 212010
ITEM # 6 -16
6. DOCUMENTATION RECEIVED
Project information was provided by the Town of Aurora.
Reference Document Description
20 pages Hazardous Building Materials Assessment
Site visit to the existing building on October 161°, 200.9
Revision / Date
Dated April 30, 2009
Oct 16, 2009
7. GROSS FLOOR AREA SUMMARY
The following gross floor areas of existing and new construction based on information provided by the Town of
Aurora.
Table 7.1 Gross Floor Area Summary
GROSSsO• AREA
Description Floor Elevation
Gross Floor Area .
Ground Floor (20'0" x 30'0") 0
600
Second Floor (20'0" x 30'0") 7'6"
600
Third Floor
Total Gross Floor Area (squalre feet)
1,200
=58.-
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 6 - 17
MASTER ESTIMATE SUMMARY 9' H i Q K E R
AURORA HERITAGE BUILDING (PETCH HOUSE)
ORDER OF MAGNITUDE ESTIMATE
October 21, 2009 Gross Floor Area
GFA Unit Sub
r r
Estimated
SF
% of
Hard Construction Costs (SF) Cost/SF Total
1 Bbildin Shell: 1,200 $115.85
Total
$139023
Total
33.5%
-Sub Structure
$1.50
$1,800.00
-Structure
$45.67
$54,801.11
- Exterior Enclosure
$68.69
$82,422.25
2 Building triterlors
1,200
$26.41
$31,688
7.6%
- Padilions and Doors
$16.62
$19,941.00
-Fmishes .
$8.79
$10,647.00
- Rttings and Equipment
$1,00
$1,200,00
3 Mechanical including;
1.200
$3.33
$4,000
1.0%
- Plumbing and Drainage
$0.00
$0.00
-Fire Protection
$0.42
$500.00
-Heating, Ventilation, Air Conditioning
$2.92
$3,500.00
-Controls
$0.00
$0.00
4 Electrical including
1,200
$3.92
$4,700
1.1%
-Service and Distribution
$1.25
$1,500.00
-Lighting, Devices; and Healing
$2.50
$3,000,00
- Systems and Andtiades
$0.17
$200.00
5 Site Work
6,000
$12.19
$73.125
17.6%
-Site Development (prep, surfaces, landscaping)
$2.40
$14,375.00
- Mechanical Site Services
$5.21
$31,260.00
-Electrical Site Services
$4.68
$27,500.00
6 Ancillary Work,
1,200
$16.83,
$19,000
4.6%
_., ........ ......"..... __
-Demolklm _-
...,.....-._
_.__.._
-Alterations
7 Cordractor'8 General Requirements 10.0%
11200
$22.50
$27 000
6.5%
6 Contractor's Fees (OHBP) 5.0%
1,200
$12.60
$15,000
3.6°70
9 Design Contingency 16.0%
1,200
.$39.17
$47,000
11.$%
rr
111
.a
ion Contingency 0.0%
;1..n
$0
ruction Contingency (post contract) 15.0% 1,200 �$46.00
$54,000
13.0%
Total Estimated Hard Construction Cost r
1 01
Separate Estimates: (Not Included Above)
1 Estimated additional cost to fit out the Ground Floor with offices including upgraded floor finishes and $25,000
kitchen area, a two piece washroom and upgraded mechanical and electrical services .
Estimated Construction Costs tBreakdown by Major Component)
GFASF Unit CostrSF
Estimated
Tote
/. of
To
1
Building Construction
1,200 $229.17
$275,000
.66,$%
2
Alterations and Demolition
1,200
$29000
7.0%
.$24.17
3
Site Work(including MS:E site services
1,200 $92.50
$1.11.000
26.7%
4
Soft Costs (assumed to be provided by the Town)
Excluded
Total Estimated Her(] and Soft Construction Costs
1,200 $345,83
-74 rrr
A.W. HOOKER ASSOCIATES LTD, PROJECT NO.109416 PAGE At
-59-
GENERAL COMMITTEE AGENDA - February 2, 2010
AURORA HERITAGE BUILDING IPETCH HOUSE) ORDER OF MAGNITUDE ESTIMATE
ITEM # 6 - 18
OdoW21, 2000
No. Description Quant. Unit Rate Sub Total Total
Aurora Heritage Building (Petch House)
1
2
3
1
1.1
1.2
1.3
2
3
4
5
.6
7
7.1
7.2
7.3
7.4
7.5
7.0
8
9
10
11
12
Building Shell:
Excavation, Backfill, and Foundations
Dismantle
Dismantle existing foundation and steel framing
Clear and grub site (assumed required to perimeter of bu0ding In an area 12'
from exterior wall for exterior works)
Reconstruction
Included in Lowest Floor Structure below
Lowest Floor Structure
Dismantle
Remove wood floor joist and plank subtloor Including:
Note: Building is to be placed on slab on grade. Assumed salvageable floor
planks will be used on the upper floor where suitable
- document location, label framing elements and planks, mark butts
-remove and transport salvageable wood frame and planks as per
consultant instruction (assumed 30%)
-remove and dispose unsalvageable wood frame and planks as per
consultant instruction (assumed 70%)
Reconstruction (new location)
Strip topsoil and stockpile on site (only bullding footprint area)
Excavation to perimeter slab thickening
Backfll with imported granular material
Dispose excess excavated material off site including hauling
Level and compact subgrade
Concrete slab on grade including:
granular sub base (8"deep) .
• edge forms, form one side including bracing
wire mesh reinforcing
• concrete (5" thick)
screed and cure
- steel trowel finish
Extra over for slab thickening to perimeter (concrete and rebar only)
Rigid insulation to slab edge
Pits and trenches
Curbs and pads for mechanical equipment
Anchor bolls embedded In perimeter of the slab on grade
1 LS $1,600.00
1 LS $300.00
$1.500
$30D
$13,871
.600 SF $6.00 $3,600
600
SF
$0.50
$300
15
CY
$20.00
$300
7
CY
$35.00
$246
8
CY
$25.00
$200
600
SF
$0.26
$150
600
SF .%
$9.54
$5,728
15
CY
$$5,00
$621
200
SF
$12,00
$2.400
600
SF
$1.00
$601)
9
CY
$145.00
$1.305
600
SF
$0.75
$460
60o
SF
$0.75
$450
:8
CY
$175.00
$1,400
200
SF
$3.00
$600
Assumed
not required
Assumed
not required
' 54
NO
$25.00
$1,350
A.W. HOOKER ASSOCIATES LTD. PROJECT NO.100416 PAGE A2
60
GENERAL COMMITTEE AGENDA - February 2, 2010
AURORA HERITAGE BUILDING(PETCH HOUSE) ORDER OF MAGNITUDE ESTIMATE
ITEM # 6 -1
Odober2l, 2009
Upper Floor structure (Second Floor)
Dismantle
1
Remove 2nd floor wood framing and Door plank Including:
600 SF $7.00
$4,20D
1.1
-document location, label framing elements and planks, mark butts
1.2
- remove and transport salvageable wood frame and planks as per
consultant instruction (assumed 50%)
,
1.3
',- remove and dispose unsalvageable wood frame and planks as per
consultant Instruction (assumed 50%)
Reconstruction (newlocatiord
2
Wood floor framing including:
800 SF $27.50
$16 500
2.1
-wood floor framing with salvaged material (assumed 75% ofthearea will be
45D SF $t5.00
$6,75p
reconstructed with salvaged material from existing Ground and 2nd floor)
2.2
-wood floor framing with new material to match existing (assumed 25%of
ISO SF $22.00
$3,300
the area will be reconstructed with new material)
2.3
-wood plank with salvaged material (assumed 75% Of the area will be
450 SF $8.50
$3,825
reconstructed will) salvaged material from existing Ground and 2nd floor)
.2.4
- wood plank with new material to match existing (assumed25% of the area
160 SF $17.50
$2,625
Will be reconstructed with now material)
3
Framing to floor opening for stair
Included
above
4
New wood stair Including stringers, treads and risers
50 LF $55.00
$2,750
.
Roof Structure and Coverings
Dismantle
1
Remove and dispose asphalt shingles, membrane and flashings
600 SF
$1.00
2
Remove roof wood framing and sheathing including (Flat area):
600 SF
$5.17
2.1
-document location, label framing elements and mark butts
2.2
planks,
- remove and transport salvageable wood rafters as per consultant
12 NO
$150.00
Instruction (assumed @ 2'-0" D.C., assumed 12 NO of rafters to be
salvageable)
2.3
- remove and transport salvageable wood rafters as per consultant
4 NO
$100.00
Instruction (assumed 0 2'-0" o.c., assumed 4 NO of rafters to be
unsalvageable)
2.4
-remove and dispose unsalvageable wood planks (assumed 100%to be -
600 SF
$1.50
disposed, assumed planks to be removed during the hazardous material
abatement works and not be handled with care)
Reconstruction
3
Wood roof framing including:
Boo Sr
$7.as
3.1
-mod rafters with salvaged material
12 NO
$100.00
3.2
-wood rafters with new material
4 NO
$200.OD
3.3
- solid wood board sheathing with new material (assumed 1" thick rough
600 SF
$4.50
sawn lumber)
4
Extra over to reconstruct new roof dormer structure
2 NO
$1,200.00
5
New Cedar shingle roof finish
600 BF
$10.00
6
Flashing to hips, valleys, and dormers
80 LF
$8.50
.ar
$600
$3 100
$1,80D
$400
$900
$4 700
$1,200
$800
$2,700
$2,400
$6,000
$860
A.W.HOOKER ASSOCIATES LTD. PRcurCT NO.109416 PAGE A3
61-
1ENERAL COMMITTEE AGENDA - February 212010
AURORA HERITAGE BUILDING (FETCH HODS£)ORDER OF MAGNITUDE ESTIMATE
kTS`4 z6De# 6 - 20
•
Walls Above Grade (Cladding, Windows, and Doors)
Dismantle.
1
Dismantle existing logs on the front and back, approx. 3O'0" long and prop for
16 NO
$275.00
$4.400
transportation
-1.1
-prepare log for lift - 2 journeyman carpenters x 1.6 hours = 3 hours
. 1.2
- Ilk log and prep for transportation = 2 journeyman carpenters x 112 hour =1
hour
1.3
- total of 4 hours per log x $65 per hour
Dismantle existing logs on the ends of the house, approx. 20'0" long and
1600
$275.00
$4,400
2
prep for transportation
Allowance for portable crone to lift beams Including mobilization and
1 LS
$1,800.00
$1.800
3
demobilization
Allowance for miscellaneous wood blocking, tripping, etc.
1 L$
$1,000.00
$1.000
A
Dismantle existing dormers (assumed limited salvage)
2 NO
$406.OD
$800
5
. Reconstractlon (new location)
' 6
Provide a newwood lag at thebase of the exteriorwall, entire perimeter,
10D LF
$65.00
$8,500
approx. 12" W x 14" H, including notching of ends, and preparing for anchor
bolts
7
Reconstruct salvaged logs and securely fasten, assume 50%of existing logs
$50 LF
$25.00
$8,750
would be replaced
logs base log) = 7 x 100 LF = 700 LF
7.1
- approx. total length of (excluding
and l tabour =$165 per hour x to hours x
7.2
- assume a crew of 2journeyman
6 days
8
Allowance for supply and installation of new logs (assuming 50%of the
350 LF
$75,00
$26,250
including notching ends and prep for
existing logs would,be replaced)
connections'
$3,729
9
Supply and Install new wood framing to the root gables and dormers, 2
226 SF
$16.50
gables and 3 sides of dormers, Including:
226 SF
$3 50
$79t
9.1
- wood stud trawling to gables
228 SF
$1.00
$226
0.2
- fiberglass bait insulation
226 SF
$3.50
$791
9.3
-3/4" exterior plank sheathing
226 SF
$fi.00
$1.350
9.4
- 31/2" horizontal wood siding, ship lap (Including waste)
226 SF
$6.00
$565
9.5
- 5/8" gypsum drywall to interior face (taped)
10
Extreover to frame 2 window openings in end gable, approx. 24" x 36"
2 NO
$150.00
$300
Windows B Doors
Dismantle
.1
Remove and dispose plywood cover to window and door openings
1 LS
$160.00
$150
Reconstruction
divided liter, hardware, and
1 LS
$11.900.00
$1t,960
2
New double hung mod windows with true glass
paint finish
'
6 NO
$1,600.00
$8,009 '
21
- 3'6" x 5'0.,
2 NO
$1,200.00
$2.400
2.2
- 4'6 x TO" (in the roof dormers)
2 NO
$760.00
$1,600
2.3
-2'6 x 3'6"(gable end)
$4 g30
3
New solid wood door and frame including:
3 NO
s1643.33
.
3 NO
$375.00
$1,125
3.1
- supply wood door
3 NO
$135.00
$405
. 3.2
- supply door frame, 3'01"x7'0"
20 hrs
$65.00
$1,300
3.3
- Install door and frame -
3 NO
$360.00
$1,050
3.4
- allowance for door hardware
3 No
$360.00
$1,050
3.5
- paint to door and frame
PAGE A4
A.W. HOOKER ASSOCIATES LTD. _ PROJECT 1,10.109418
..62- ,
GENERAL COMMITTEE AGENDA - February 2, 2010
AURORA HERITAGE BUILDING(PETCH HOUSE) . . ORDER OF MAGNITUDE ESTIMATE
ITEM # 6 - 2'
Odabx21, 2009
4
Wood jamb extensions to the door frames, Interior
53 LF
$7.60
$394
5
Wood jamb extensions to the window, frames, Interior
144 LF
$7.60
$1.080
6
Allowance for wood blocking, chime, extra
1 LS
MUD
$260
7
Interior casing to doom and windows (assumed rough sawn square edge •-
- - 197-LF
___$0.60 --
+-..$1,281--- --- -----
profile)
Projections
Oismantie
1
Remove and dispose wood soffit at front and back
60 LF
$2.60
$150
2
Remove and dispose eaves trough at front and back
60 LF
$1.00
$60
3
Remove and dispose downspout at front and back
2NO
$20.60
$40
Roconstrucrion
4
Wood soffit to front and back (assumed 12"w0dth) including vents
80 LF
$8.D0
$480
5
Wood soffit to dormers (assumed 8" width) including vents
42 LF
$6.00
$252
0
Wood fascia or cornice to front and back
60 LF
$10.00
$800
7
Wood fascia or comics to dormers
42 LF
$10.00
$420
e
New metal eaves trough to front and back including dormers (assumed
74 LF
$6.50
$407
Prefinished aluminum)
9
New metal doom spout (assumed prefinished aluminum)
4 NO
$25.00
$100
Building lntedors:
Interior Partitions and Doom
Dlsmantto
i
Remove interior drywall partition, transport salvageable wood studs
042 SF
$1.50
$963
(assumed SO°% salvageable)
2
Remove and dispose interior -doom
6 NO
$50.00
$300
Reconstmction
3
New drywall partition including:
642 SF
$0.00
5778
3.1
-gypsum board
$42 SF
$2.50
$1,606
3.2
-Insulation
642 SF
$1,00
$842
3.3
- salvaged wood stud (50 % of wall area)
321 SF
$2.50
$803
3.4
-now wood Stud (60% ofwall area)
321 SF
$3.50.
$1,124
3.,
-gypsum board
642 SF
$2.50
$1,805
4
Rough carpentry (assumed to a level of original craftsmanship)
1,200 SF
$2.50
$3,OOo
6
Caulking, sealing, and firestopping
1,200 Sr
$1.00
$1,200
6
Selid core wood door and frame Including installation and finish including
$.1
-single
6 NO
$800.00
$4,800
7
Door hardware supply allowance (assumed historical appearance)
6NO
$650.00
.$3,900
A.W. HOOKER ASSOCIATES LTD. PROJECT NO.109,116.
PAGE AS
-63-
;ENERAL COMMITTEE AGENDA - February 2, 2010
AURORA HERITAGE BUILDING tPETCH HOUSE) ORDER OF MAGNITUDE ESTIMATE
ITEM # 6 - 22
October21,2009
Interior Finishes (floor, ceiling, and well)
Dismantle
i
Remove and dispose ceramic the and carpet flooring on Ground and 2nd
000 SF
$075
$675
floors
Assumed wood plank
2
Remove and disposewood flooring on Ground floor
3
Remove Ceiling In Ground and 2nd floor
1200.SF
$0.75
$900
'4
Remove wall finishes such as parging, ceramic file (extent unknown,
1LS
$500.00
$500
assumed minimal requirement on Ground floor)
ReconstrucAon (new location)
600 SF
$1.00
$600
5
Concrete sealer to Ground floor
Included inupper floor construction
6
New wood plank floor finishes to 2nd Floor
600 SF
$1.50
$900
7
Sealer to wood plank flooring
9
Drywall ceiling fastened to wood framing (taped and painted)
1200 SF
$3.00
$3,600
10
Extra overfor sloped ceiling and dorm detail on 2nd floor
600 SF
$0.75
$450
1,284 SF
$0.75
$963
11
Paint to interior partitions
12
Sealer to inner face of exterior walls(logs)
1,306 SF
$1.60
$1,959
FF&E (miscellaneous metals, specialities, millwork, equipment,
elevators)
Dismantle
i Remove and dispose metals, miltworks andspeclahles (extent unknown,
assumed minimal
Reconstructfon (newlocation)
2 Wall mounted wood hand roll to stairs
Mechanical:
Plumbing and Drainage
NIL
Fire Protection
Allowance for fire extinguishers
Assumed sprinklers arenot required
Heating. Ventilation, Air Conditioning
1. Allowance for electric fan beaters Including thermostats
2 No air conditioning
Controls
1 included above
A.W. HOOKER ASSOCIATES LTD. PROJECT N0.700416
-64-
1 LS $300.00
30 LF
1 LS
$30.00
$500.00
1 LS $3,500.00
I7
$600
Excluded
rl
$3,600
Excluded
PAGEA6
GENERAL COMMITTEE AGENDA - February 2; 2010
AURORA HERITAGE BUILDING (PETCH HOUSE) ORDER OF MAGNRUOB ESTIMATE
ITEM # 6 - 2
October 21, 2009
e
Electrical,ONE
r r
Service and Distribution
l
r r
9 Allowance for main hydro panel Intl sub panels
1 NO
$1,500.00
$1,500
,
Lighting, Devices, and Heating
r r
1 Allowance for light fixtures including wiring and switches
10 NO
. $150.00
$1,500
2 Allowance for receptacles and wiring
20 NO
$75.00
$1,600
Systems and Ancfllades
OMEN M1.
1 Allowance for smoke detectors
2 NO
$100.00
$200
Site Work,
6,000 5F
$12, 10
Site Development (preparation, hard surfaces, improvements,
landscaping, M&E services)
1 Allowance for preparing alto for hard and soft finishes
6000 SF
$0.16
$000
2 Allowance for concrete sidewalks
150 SF
$6.50
$075
3 Allowance for gravel drive way and parking for 4 cars
6000 SF
$1.50
$7,500
4 Allowance for soft landscaping to remaining areas
1 LS
$5,000.00
$6,000
Mechanical Site Services
1 Allowance for the underground sanitary and water services to the building
150 LF
(for future consleration and use)
$175.00
$26,260
2 Allowance to make Connections to existng services 1 LS $6,000.00 $5,000
Electrical Site Services r r
1 Allowance for the Incoming underground hydro service (ductbank and cable) 150 LF $150.00 $22,500
2 Allowance for site lighting Including fixtures, poles, and conduit 1 LS $5,000.00 $5,000
S Communicatlons (telephone and data duct bank) service Excludod
A.W. HOOKER ASSOCIATES.LTO. _ PROJECT NOA09416 PAGE A7
- 6.5
&NERAL COMMITTEE AGENDA - February 20 2010
AURORA HERITAGE BUILDING(PETCH HOUSE) ORDER OF MAGNITUDE ESTIMATE
ITEM # 6 - 24
October 21, 2009
Anclllary Vol
Demolition and Alterations
1 Selective demolillon and disposal
2 Allowanca for asbestos abatement and the handling of hazardous matefials
3 Garbage bins and dumping fees
4 Allowance for documentation Including photographing, labeling and marking
5 Allowance for cradling and transportation
6 Allowance for repair, preservation, and temporary storage of salvaged
material
Subtotal I
General Contractor's General Requirements
Labour & Material and Performance bonding
Conbaclor'S Fees
Subtotal
Design Allowance (as a percentage of the above)
Escalation Allowance (as a percentage of the above) ,
Construction Allowance (as a percentage of the above)
TOTAL ESTIMATED HARD CONSTRUCTION COSTS (exc. GST)
H1
Identified individually above
i LS $151000.00 $16,000
1 LS '$2,000.00 $2,000
Included In unit rates
Included in unit rates
1 LS $2.000.00 $2,000
r1r
1 LS
$27.200
$27.000
10.0%
Excluded
1 LS
$14.950,
$15;000
5.0%
. r r
1 LS
$47,100
$47,000
16.0%
Excluded
0.01/6
1 LS
$54.160
$54,000
16.0%
1.00 1200 SF
$345.83
r'
A.W. HOOKER AS600IATES LTD. PROJECT NO.109418
.6.6-
PAGEA8
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 7
AURORA TOWN OF AURORA
GENERAL COMMITTEE REPORT No. IES10-006
SUBJECT: R1nC Funding Projects Approval - Aurora Community Centre
FROM: 11marSimanovskis, Director oflnfrastructure & Environmental Services
.DATE: February 2,.2010
RECOMMENDATIONS
THAT Council approve the four Recreation infrastructure Canada (RInC) funded
Projects and the associated one-third share of the funding as outlined in Report No.
IES10-005.
PURPOSE OF THE REPORT
To provide Council with information, and to seek Council approval, on the various projects
that have been identified and approved by the Federal and Provincial Governments for
funding under the Infrastructure Stimulus Grant. Staff must be able to move forward with its
implementation in order to comply with the short timeframes identified for completion of
these projects.
BACKGROUND
The Recreation Infrastructure Canada funding program was announced on May 11, 2009 to
assist municipalities with funding to rehabilitate, retrofit, enhance or repairexisting indooror
outdoor recreation facilities.
Seven applications for the RInC program. were submitted by staff, four of which were
approved for funding by the program administrators. One of the projects approved for
funding was the proposed improvements to the Aurora Community Centre.
COMMENTS
The improvements proposed for the Aurora Community Centre have been identified in the
facilities and property long range capital replacement plan. The proposed improvements are
as follows:
1) Replacement of the spectator seating at Arena #1;
2) Replacement of the existing dehumidification system;
3) Painting of the interior metal roof system at Arena #2;
4) Replacement of the sound system at Arena #1.
The seating at Arena #1 is the original wood seating installed in 1966. It has been effectively
maintained over the years by painting the seating area and lubricating all hardware,
however replacement parts for this seating is unavailable. In addition, this seating does not
have a spring loaded mechanism to assist with raising the seat after use which makes it
-67-
iENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 7 - 2
February 2, 2010 2 Report No. IES10-006
difficult for staff to clean underneath. Arena #1 is an active facility with significant spectator
seating use as this facility is the home of the Aurora Tigers, St. Andrews College and Aurora
Minor Hockey. Staff will ensure any replacement seating will match the existing seating
colours and the home colours for the Aurora Minor Hockey Association and the Aurora
Tigers Jr A' Hockey Club.
The dehumidification system located at both the Arena #1 and Arena #2 is a stand alone
system for each arena. A centralized dehumidification system is proposed which will
increase the efficiency of this system and facility conditions. Improved dehumidification can
provide for decreased preventative maintenance costs as lower relative humidity decreases
the effects of water collecting on surfaces reducing potential deterioration.
The interior of the metal roof system at Arena #2 is showing some signs of discoloration and
surface rust. As part of routine maintenance, staff proposes painting these surfaces to
further improve and maintain the condition of this structure.
The sound system at Arena #1 was replaced in 1996 and has had some minor upgrades in
the last ten years. However, this sound system has some failing components effecting the
clarity and quality of the sound. Staff proposes replacing and updating this system to
provide better sound quality.
Table No. 1 outlines the project, the age of the item, its current condition and timeframe of
when the project might normally have come forward for approval in absence of the RlnC
Funding Program:
Table No. 1
1. Spectator Seating Replace Fair to $120,000 Replacement of the original seating will
Poor improve maintenance/cleaning efficiency
and provide for replacement parts to
repair the seating if needed. Project was
originally submitted in 2006. -
2 Arena Replace Fair to $150,000 A centralized dehumidification system
Dehumidification Poor would replace the two stand alone
System Humicon units in each arena and improve
both relative humidity and energy
efficiency. Projected project submission
for funding 2012.
3. Painting of Interior Replace. Fair to $25,000 This is a routine maintenance project first
Metal Ceiling Deck I Poor identified in the 2007 Capital Works
at ACC #2 Budget.
4, Sound System Replace Poor $25,000 Critical system components of this system
ACC #1 are failing affecting the sound quality.
Project was submitted in the 2007 Capital
Works Budget
-68-
GENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 7
-3-
ALTERNATIVES) TO THE RECOMENDATIONS
IES1
1. Council can defer the projects at this time and direct staff to prepare a schedule for
each project over a'more extended period of time, including projects in the annual
Capital Budget Submission; however, this will jeopardize staffs ability to receive RlnC
funding for the project.
2. Council can select projects on the list and defer others based on the priority of each
particular project.
FINANCIAL IMPLICATIONS
The total proposed project value is $402,.188 (excluding taxes). The RlnC program provides
two thirds funding resulting in.a contribution of $268,125 and $134,063 from the Town.
Included with these amounts are the RlnC Program Calculated Provision for project
management 12% and Project Contingency Allowance of 10%.
CONCLUSIONS
That Council approve the RlnC projects as outlined in this report.
ATTACHMENTS
• Appendix "A" — November 9, 2009 Memorandum to Mayor and Council.
PRE -SUBMISSION REVIEW
Executive Leadership Team Meeting of January 20, 2010.
Prepared by: Aaron Karmazyn, Managerof Facilities Property & Fleet- Ext. 4323
I ar Imanovskis
Director of Infrastructure &
Environment Services
-69-
Neil Garbe
Chief Administrative Officer
ENERAL.CO.MMITTEE AGENDA - February 2, 2010
AURoiz.
_..` yoroYe Gt,yoad co��xuv� .
MEMORANDUM
ITEM # 7-4
APPENDIX "A"
Corporate and
Financial Services Department
Date: November 9, 200'a
To: Mayor Morris, Members of Council
From: Laura Sbeardown, Cash Flow and Investment Coordinator
Re: RInC Projects — Additional Information
The RInC Program
The Recreation Infrastructure Canada -grant program (RInC) was announced on- May
11, 20o9, to assist municipalities, as well as other non-profit groups, to rehabilitate,
retrofit, 'enhance or repair existing indoor or outdoor recreation facilities, including 'bricks
and mortar facilities.
Seven applications for the RInC funding program were submitked by staff, four of which
'Were approved for funding by the program administrators. The four projects, (total
project value and town portion) which have been approved for funding 'pending
execution of contribution agreements are as follows: `
tiro edt Value
Town Share
1. Parks infrastructure Reconstruction —various
$946,687,60'
$612,562.50
$315,562.50
$204,187.6.0 .
2. -.Sheppard's Bush infrastructure.Replacement ,
3. Aurora Community Centre Arena Improvements
$402,167.50
$134,062.60
ij
4. Confederation Park Rehabilitation Works124'987
50
$ 41:662.50
I
Total value of projects -approved for RInC funding
$2,086,425
Town: $695,475
Included within the approved funding amounts, under .the RInC program are two
calculated provisions: one for Project Management at 12.5% of the estimated.costs and
the second for a Contingency amount of 10% of the estimated expenditures, including
the project management .
'Most.of the items included in the various grant projects were scheduled to be completed.
either in the last few years'or the next couple. However, some of the pieces were
included in order to leverage this opportunity to replace, some. equipment currently
utilized at certain facilities With much more energy efficient unJfis at only one, third of the
entire cost..
70
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 7 -
AUR0, R.A.
. yocoYe.ucyandGoc+rya�cy '. .
1) Parks Infrastructure Reconstruction (2010 Capital Budget Project #73108)
This project was designed to address a varlet jr of Issues that need repair or
replacement in various parks around - town: Activities include pathway paving,
replacement of fencing, wooden bleachers, playgrounds "anti drainage systems as well
as the renovation of -park washrooms.
FAndina Request Breakdown.
Location
Project Description
Gross
Year Originally
Lambert Wilson
Park
Fleu Park
McMahon Park
Harmon Park '
Craddock Park
Machell Park
Various
Pathwa Pavin
Cost
100,000
Scheduled
2006
Re tape backstop-fencin
40,000
2009
Bleachers
70,000
2009
Playground
Washroom Buildin
PIa round
Playground
Install Drains e System
Install Drains e'Sysfierrt
75,000
200,000
60,000
55,000
45,000
45 ODD
2009
2012
1995
1995
2007
2007
PathWaV Pavina
Park Benches
35,000
40,000
2007
various
Subtotal
765;000
'.
Pro ect Managemenfi(12.5%)
Conun ehc 10%
95,625
86,063
'
Total 946,68$
2) Shoppards Bush Infrastructure F2eplacement (2010 Capital Budget Project
#73109)
This project includes the paving of a gravel lot, which is heavily used by.not only a
public park, but is also utilized for a sports field location. Other items included in this
request.are the replacement of wooden fitness stations that are, more than 25 years old
and badly aged as well as the replacement of cedar rail fencing which is deteriorated
and collapsed in several locations.
ENERAI, COMMITTEE AGENDA - February 29 2010-
.A.IUR :)Iuk
- ye��yoo��„�atiy•
Funding Request Breakdown
i
ITEM # 7 - 6
3) Aurora Community Centre Arena Improvements (2010 Capital Budget Project
#72107)
The repair and or replacement of several items within the arena, are to be covered by
this project. Replacements include the. de -humidification system, spectator seating and
several major components of the sound system, while repair included. the ceiling and
metal structure contained within..
Funding RequestBreakdown
Location
Project Description
Gross
Cost
Year Originally
scheduled
Aurora
Community
Centre
Arena Dehumidification S stem
Spectator Seating
Sound S stem
Celling Repair, & Pal
150,000
120,000
25;000
30,0.
n/a
2007
2007
20U7
Subtotal
Project Mana ement 12.5%
326,000
40,625
Contin enc (10%)
1 36,563
Total 402,188
-72-
GENERAL COMMITTEE AGENDA- February 2, 2010. ITEM # 7 -
AURORA
. `.,}faw'roiwyaod Corx�al'Y
4) Confederation Park Rehabliitatlon (2010 Capital Budget Project #73110)
i .
Replacement of aging infrastructure, at Confederation Park was addressed in the last
project. The Infrastructure that was identified for replacement includes the completion
of the pathway paving, replacement of the aging shade structure as well as the
installation of bleachers for the baseball diamond.
Funding Request Breakdown
Location
Project Description
Gross
Year originally
ConfederationCom
letin of athwa avin
35,000
Scheduled 2010
Park
Shade Structure.
60,000
2002
Bleachers
6 000
2003
Subtotal
101,000
Project Mana ement jg.5 1
12,025
Contingenc 10%
11,363
Total 124.988
Projects Not.Approved Underthe RInC Program
Three other projects were submitted under the RlnC program, howeverthey were not
approved. The projects were as follows:
Stronach Aurora Recreation Complex Improdements
Locationkonfinenc
Project Description
Gross.
Stronach
ation Gi cc1 Loo
Cost
120,000
Aurora
Motor and Variable Frequeno Drive
,
30,000
Recreation
uilding Automation Sottware
3,000
Complex
153 000
a ement (12.5% .
19,125
. 10%
17;213
Total
189,334
ENERAL COMMITTEE AGENDA - February 2, 2010
AURORA
yowrain.goodcocxpawy '
- Aurora Family Leisure Complex Arena Dehumidification System
56 Victoria Street Improvements
ITEM # 7-8
GENERAL, COMMITTEE AGENDA - February 2, 2010 ITEM # 8 -
��� RA TOWN OF AURORA
GENERAL COMMITTEE No. PL10-002
SUBJECT: Zoning By-law Amendment Application
Removal of (H) Holding Prefix
Cobblestone Lodge Retirement Home
15029 Yonge Street
PLAN 246 LOT 167
File Number. D14-05-09
FROM: Marco Ramunno, Director of Planning and Development Services
DATE. February 2, 2010
RECOMMENDATIONS
THAT Council enact By-law 5203-10 to remove the "(H)" Holding prefix to allow the
continued operation of a residential care facility on the subject lands.
PURPOSE OF THE REPORT
The purpose of this report is to advise Council that the Owner has satisfied the conditions
for removal of the "(H)" Holding prefix, which will allow for the continued operation of a
residential care facility on the subject lands.
BACKGROUND
The subject lands are located on the northeast corner of Yonge Street and Kennedy Street
East and is approximately 0.107 ac (0.265 ha) in size (see Figure 1). A two -storey
dwelling, built in 1925, is situated on the subject lands.
The surrounding land uses are as follows:
North: office;
South: medical offices;
East: residential and,
West: commercial uses across Yonge Street.
The subject lands were subject to an Ontario Municipal Board Heating in May 2003 to allow
a `retirement home" and "residential care facility" as permitted uses. A settlement was
reached between the original owners of Cobblestone Lodge and the Town resulting in the
approval of Zoning By-law Amendment No. 4534-04.13, which zones the lands 'Third
Density Apartment Residential Holding (H)RA3-11 Exception Zone".
The site specific by-law included a ("H") Holding prefix in order to provide the Town with an
opportunity to monitor the operation of the residential care facility and confirm that it would
-75-
sENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 8-2
February 2, 2010 - 2 - Report No. PL10-002
have no adverse impact on the community. The subject lands have been operating as a
"residential care facility" since 2003.
Official Plan
The subject lands are designated as "Urban Residential" by the Town of Aurora Official
Plan. This designation is intended to accommodate a full range of housing forms and
densities, as well as all forms of supportive housing including: nursing homes, senior
citizens homes, housing for persons with special needs, group homes, crisis type facilities,
rooming, boarding and lodging houses. The proposal conforms to the Official Plan.
Zoning By-law
The subject lands are zoned "Third Density Apartment Residential Holding (H)RA3-11
Exception Zone' within the Town of Aurora By-law 2213-78, as amended. The (H)RA3-11
zone permits a retirement home and residential care facility on the subject lands.
Conditions for removal of the subject "(H)" Holding prefix pertaining to the "Third Density
Apartment Residential Holding (H)RA3-11 Exception Zone" are set out in the site specific
provisions of the Zoning By-law. The By-law states that prior to the passing of a by-law to
remove the "(H)" Holding prefix from the lands zoned (H)RA3-11, the Owner of the lands
shall demonstrate to the satisfaction of the Town that:
a) The permitted uses specified in this By-law are operating as defined in
this By-law; and
b) The permitted uses are in compliance with the provisions established
herein related to parking, driveway widths, number of resident staff
members, and designated amenity area.
The Owner has applied to the Town to lift the "(H)" Holding prefix that currently exists on
the subject lands. Notice to the public of the applicant's request was circulated on January
26, 2009.
The Town is satisfied that the Owner has addressed the conditions to allow removal of the
"(H)" Holding provision, as detailed below.
a) Permitted uses are operating as defined in the Town's Zoning By-law 2213-78,
as amended.
The subject lands have a site specific zoning, which permits "retirement home" and
"residential care facility".
-76-
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 8 -
February 2, 2010 - 3 - Report No PL10 002
According to the definition in the Town's Zoning By-law 2213-78, a retirement home
means:
a full time supervised premises used for the accommodation of retired persons or
couples, without individual food preparation facilities, where only one common
facility for the preparation and consumption of food is provided, and where common
lounges, and recreation rooms may be provided.
According to the definition in the Town's Zoning By-law 2213-78, a residential care facility
means:
a full-time supervised facility for the accommodation of more than 10 persons,
exclusive of staff who, by reason of their emotional, mental, social or physical
condition, require assistance with daily living skills, such as dressing, bathing, and
feeding, and where:
The members of the group are referred by a hospital, government agency, or
recognized social services agency or health professional; and
- Such facility is licensed by the Region of York, pursuant to its By-law No. LI-
0009-2000-071 or its successor by-law, or licensed or approved under
Provincial statute;
Such facility complies with the requirements to be licensed as a Home for
Special Care under the Homes for Special Care Act, R.S.O. 1990, Chapter
H. 12, including the interim operating guidelines for Homes for Special Care,
July, 2001, as they may be amended or replaced; and,
Such facility is not a halfway house or correctional facility for criminal
offenders, hospital, nursing home, retirement home, boarding or rooming
house, convalescent home, hotel or motel.
The subject lands have been operating as a residential care facility, as defined by the
Town's Zoning By-law. The facility is licensed by the Region of York Community Services
and Housing Department and currently has license for twenty-two (22) beds. The Owner is
required to renew its license with the Region annually. The removal of the existing "(H)"
Holding prefix will assist in the continued renewal of the required license.
b) Permitted uses are in compliance with the provisions established herein
related to parking, driveway widths, number of resident staff members and
designated amenity area
As previously stated, the subject lands have been operating as a residential care facility
since May 2003. Staff have reviewed the applicant's request and have also conducted a
site visit. Improvements to the site have been completed in accordance with the approved
site plan (see Figure 2) and are summarized below:
-77-
;ENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 8.4
February 2, 2010 - 4 - Report No. PL10-002
Building Specifications
Section 18.13.2.1 of the Zoning By-law stipulates that the maximum Gross FloorArea shall
be 521 m2, the maximum number of residents for a retirement home shall be 18, and the
maximum number of residents for a residential care facility shall be 22. The Gross Floor
Area of the existing building reflects existing conditions (521 m2) and no additions have
been made to the building. Twenty-one (21) residents currently reside in the Cobblestone
Lodge.
Parking Specifications
Section 18.13.2.2 of the Zoning By-law stipulates that the minimum number of parking
spaces shall be based on a: calculation of 0.318 spaces per bed and that the minimum
driveway width shall be.2.7 metres. Based on the maximum permitted number of residents
for a residential care facility, the minimum requirement for the subject lands is 7 spaces.
There are 7 spaces provided and demarcated on site as per the attached site plan.
The driveway located at the front of the building, adjacent to Yonge Street, was previously
identified as not meeting the minimum driveway width as required. The driveway has since
been modified and repaved to meet the minimum 2.7 m requirement. In addition, the
configuration of the of the driveway has been slightly modified to preserve a mature tree on
the subject lands.
Outdoor Amenity Space
Section 18.13.2.3 of the Zoning By-law stipulates the minimum outdoor amenity space
shall be 147 m2 (based on a calculation of 6.68 m2 per resident). The outdoor amenity
space on the subject lands has been provided on site for a number of years and has not
been modified. The existing "designated" area is comprised of 147 m2, as per the by-law
requirement.
Landscaping
Section 18.13.2.4 of the Zoning By-law stipulates: i) that a minimum landscaped strip with
a width of 3.0 metres shall be provided and maintained adjacent to the entire length of the
west lot line and shall be used for no purposes otherthan landscaping and ii) a minimum of
ten percent (10%) of the area of the lot shall be used for no other purpose other than
landscaping. An existing 3.0 m landscape strip exists along the Yonge Street (west lot line)
and has not been modified. The existing landscaped area exceeds the minimum (108 m2)
as required.
Staffing
Section 18.13.2.5 of the Zoning By-law stipulates that no more than two staff shall be
permitted to be residents of the retirement home or the residential care facility. A total of
six part-time staff are employed at Cobblestone Lodge with a maximum of two staff
-78-
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 8
February 2, 2010 - 5 - Report No PL10 002
attending the facility atone time. Two staff members are responsible for the night shift and
attend the site on alternating nights. In this regards, there are technically no staff in
attendance as "residents" of the facility.
The Town is satisfied that the conditions for removal of the "(H)" Holding prefix have been
met and therefore, have no objections. The removal of the "(H)" Holding prefix will allow
the Owner to proceed in obtaining required licensing from the Region of York Community
Services and Housing Department.
SERVICING ALLOCATION
Not applicable
ALTERNATIVES TO THE RECOMMENDATION:
Not applicable
FINANCIAL IMPLICATIONS
None
CONCLUSIONS
The criteria for removing the "(H)" prefix on the subject lands have been satisfied.
Therefore, staff recommends that Council enact by-law 5203-10 (see Appendix A) to liftthe
Holding "(H)" prefix on the subject lands; thereby, allowing for the continued operation of a
residential care facility on the subject lands.
ATTACHMENTS
Figure 1 - Location and Zoning Map
Figure 2 — Site Plan
Appendix A — Draft By-law Number 5203-10
PRE -SUBMISSION REVIEW
Management Team Meeting — Wednesday, January 20, 2010
Prepared by. Sabrina Bordone, Planner, Extension 4340
Marco RIOnu no, MC1P, RPP Neil Garbe
Director of Planning and Development Chief Administrative Officer
Services
. 79 -
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COMM14TEE AGENDA - February 2,.2010 ITE #
8-8
THE CORPORATION QF THE TOWN OF AURORA, APPENDIX A
By law Number 5203 10
BEING A BYLAW to , amend
Zoning By-law No: 2213-78, as
amended, to remove a holding
Fr(H)» • syinboT•::•.(Cobblestone
Lodge Retirement Home Inc.)
WHEREAS the'Council of The Corporation of th'e Town of Aurora'enaoted Hy -law
2213.78, including amendments thetato (hereinafter the "Zoning By-law");
AND WHEREAS on June 22, 2004, the, Council of The Corporation of the TpW6 Of
Aurora enacted By-law 4534-R4.D t' amend the Zonirig'By-law respecting the lands
described as Lot'1167, Pla'n'246, Town' of Aurora,'Regional Municipality of York, which
Byelaw included a Holding "(H)", symbol permitted under sections 34 and 36 ,of the
98
Planning Act, R.S.O. 1'0, c.P.13,.as amended;'
AND WHEREAS notice of inteniion to pass this By-law has been provided;
AND WHEREAS the Council of The. Corporation of the
iis satisfied
)RA3 11
the conditions for the removal of 66'Ho(ding (H) symbol respecting
zone set out in By-law 4534-04. D have been met;
NOW THEREFORE THE dUUNCIL 6F •YI- CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
1. THAT Byelaw 4534-04.13, being a By-law to amendthe
preceding the , be and i
hereby amended to remove the Holding ()'symbol
zone shown on Schedule "A" to By-law 4534..-04.D; and
2. THAT the provisions of this By-law shall come into force and take effect upon
third reading subject to compliance with the. provisions of the Planning Act,
R.S.O. 1990, c.P.13, as amended.
READ A FIRST AND SECOND TIME THIS 9T" DAY OF FEBRUARY, 2010.
READ A THIRD TIME AND FINALLY PASSED THIS 9T" DAY OF FEBRUARY,
2010.
PHYLLIS M. MORRIS, MAYOR
JOHN D. LEACH, TOWN CLERK
. Appmved w to F�
royLe�,py6smvke,
--^-
-82-
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 9
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PR10-001
SUBJECT: Implementation of Wellington Street East Street Tree Planting and
Urban Design Features
FROM: Allan D. Downey, Director, Parks and Recreation Services
DATE: February 2, .2010
RECOMMENDATIONS
THAT Council approve the Wellington Street East Street Tree Planting Project
Master Plan; and
THAT Council authorize staff to apply to the Regional Municipality of York for
one-third funding for the project under the Region's Municipal Streetscape
Partnership Program.
PURPOSE OF THE REPORT
To provide Council with an update on the status of the Wellington Street East Tree Planting
project and to obtain Council's approval to apply for the 2011 Regional Municipality of York
Municipal Streetscape Partnership Funding.
BACKGROUND
How the Project Evolved
One of the major considerations in the Official Plan Amendment's (OPA) No. 30 and the
development of the Wellington Street East corridor was that Wellington Street East was
considered aprimary "gateway" to the Municipality. As such, Council approved the
Planning Standards for this particular area which included a number of significant urban
design principals contained in the Secondary Plan for the Wellington Street East corridor.
Urban Design. Guidelines required that an additional element of. landscape treatment be
introduced on the public road allowances similar to -the section of Wellington Street East
between John West Way and Bayvievv Avenue.
:In, November of 2005 Council authorized the expenditure of $35,000.00 for the
:development of the Wellington Street East Landscaping Master Plan (attached). It was also
indicated in Report LS2005-058 that staff would submit a 2006 Capital Budget Item for
approval and implementation of the works in 2006.
- 83
iENERAL COMMITTEE AGENDA - February 21 2010
ITEM # 9-2
February 2; 2010 - 2 - Report No. PR10-001
The project was submitted in 2006 by staff; however, due to limited availability of funds the
project was deferred. The project, in the amount of $500,000.00, was submitted again in
the. 2009 Capital Budget and received Council approval.
What the Prolect will Include.
The landscape treatment will include a denser planting of street trees on the north and
south road boulevards and an improved soil planting medium to ensure the long-term
viability and improved performance of these trees. Additionally, centre median landscape
treatments are not being considered at this time.
Approval of the Master Plan
Following Council's approval of the Budget, staff began working closelywith Transportation
staff at the Regional Municipality of York in the review of the proposed Wellington Street
East Streetsoape Master Plan. Work with the Region is continuing as it will be necessary
to obtain their approval priorto implementing any of these works on Wellington Street East.
The Region has been very supportive of the Town's initiative with this project to date and
we are confident that the Region will approve the Master Plan in the near. future.
As outlined in Report LS2005-058, staff proceeded to retain a landscape architectural firm
to prepare the Wellington Street Master Plan; however,. due .to the project not receiving
funding in 2006, the final Master Plan was not presented to Council for their review or
approval. As such, the conceptual plan is now included to provide Council with this
information.
During discussions with the Region, staff was advised that the Wellington Street East
Urban Design project may qualify for the Region's Municipal Streetsoape Partnership
Program, (MSPP) whereby the project would receive one-third of the funding upon
approval of our application.
Applications for the 2011 MSPP funding.will be accepted by the Region from member
municipalities prior to.March 31, 2010. Final construction plans and detailed costestimates
must be submitted to the Region by September 1, 2010, once approved by staff the
application for MSPP funding will proceed to Regional Budget submission and final
Regional approval in January 2011.0ne of the application criteria is that the application for
funding is supported by a Council Resolution endorsing the project.
The Regional Municipality of York will ultimately own and maintain these trees. The Town
will continue to maintain the turf on the boulevards in the vicinity of the trees and will report
any maintenance or tree health concerns to the Region for their follow.mup. On -going
maintenance and care of trees will be a major issue in terms of the immediate and long-
term health care needs of these trees. As with any living thing there are critical elements
and conditions that must be addressed in order to ensure health.and well-being.
-84-
GENERAL COMMITTEE AGENDA - February 2,, 2010 ITEM # 9 -
2010 - 3.-
The matter of tree health and soils that the trees are planted in has been a top priority
issue in our discussions with the Region. As a result there are some innovative site
preparation improvements that we have jointly developed that will be included in this
project. These improvements primarily relate to soils profile, soil volume, soil quality and
grading of the planting site. Staff is very confident that the investment in the site
preparation will result in improved tree health and a planting that will improve with age.
COMMENTS
Pending the outcome of this report, staff will complete the Regional approvals process
which will include the preparation of detailed design plans and a tender package. Staff
continues to discuss the actual tendering process with the Region as it may be the Region
who Tenders and Administers this contract in 2011. This will be confirmed in the near
future. In any event, the process will be in accordance. with our purchasing policies and
procedures.
It will be necessary to retain the services of a landscape architectural firm to finalize the
detail planting plans; to provide a revised cost estimate and tender package; however, with
the availability of the Conceptual Master Plan and As BuiltBase Plans for Wellington Street
East this will be a relatively minor exercise.
ALTERNATIVE(S) TO tHE RECOMMENDATIONS
1 Council could.defer the streetscaping project indefinitely and return the funds thatwere
allocated to the project in the 2009 Capital Budgetto.the appropriate reserve account.
2 Council could direct staff to tender the project and complete the streetscape project
one year earlier (in 2010) without funding assistance from the
York. Regional Municipality of
3 Council could scale back the project to include less tree planting and site preparation
which.would result in a less expensive project initially; however, long-term tree health
and the enhanced appearance of Wellington Street will not be possible.
FINANCIAL IMPLICATIONS
Funds in the amount of $500,000.00 were approved in the 2009 Capital Budget and are
available for project #73074 Wellington Street East Urban Design Features and
Landscaping. These funds have been allocated as follows;
• $450, 000.00 from the Development Charges Contribution; and
* $50,000.00 from the General Levy.
Assuming that the final budget is based on $500,000 and assuming that we are. successful
in obtaining MSPP funding the Regions Share of this project will be $166,666.00
-85-
GENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # . 9-4
February 2, 2010 .4. Report No. PR10-001
Prior to awarding the project Tender, staff Will report back to .Council on all financial and
other aspects of the project (e.g.; Regional Contribution, Contract Administration, Tender
Process) and final costs for the work.
It is currently estimated that the costs to prepare the detail streetscape plans,
specifications and Tender package will be in the vicinity $Io,000.00- $15,000.00, These
funds can be obtained from the.project budget.
CONCLUSIONS
That Council approve the Wellington Street Streetscape Master Plan and authorize staff to
proceed with the application for Region of York 2011 Streetscape Partnership funding.
ATTACHMENTS
Attachment.41 - Wellington Street East Urban Design Master Plan
Attachment #2 — Council Report LS2005-058
Attachment #3 - 2009 Capital Budget Sheet for project #73074
PRE -SUBMISSION REVIEW
Executive Leadership Team Meeting, Wednesday, January 20, 2010
Prepared by: Jim Tree, Parks Manager- Ext.3222
Allan D. Downey
Director, Parks and Recreation Services
- 86. -
Neil Garbe
Chief Administrative Officer
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GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 9 - E
6 fTOWN OF AURORA
GENERAL COMMITTEE REPORT . No. LS05-058
SUBJECT: Wellington Street East Urban Design Features ATTACHMENT - 2
FROM: Allan D. Downey, Director of Leisure Services
DATE: November 1, 2005
RECOMMENDATIONS
THAT Council authorize an expenditure of up
Landscaping Consulting Services associated
proposed for Wellington Street East to Stantec
BACKGROUND
to $35,000.00 for Engineering and
with Urban Design enhancements
Consulting Ltd.
One of the major considerations in OPA No.3.0 and the development of the Wellington
Street East Corridor was the fact that Wellington. Street East is considered a, primary
"Gateway" to the municipality. As such, Council approved the Planning Standards for this
particular area which included a number of significant urban design principalscontained in
.the Secondary Plan for the Wellington Street East Corridor.
The Urban Design Guidelines that Were developed and approved by Council in 2002
required the land developers to provide and implement a number of architectural
enhancements to buildings and landscape features within. the various Plans of Subdivision
and the interface of Wellington Street East. Among these -enhancements are a series of
landscape entry features at key intersections along the Wellington Street East Corridor.
These.features are to be designed and built by the developers. that have land holdings
fronting onto Wellington Street East off Bayview Avenue.
In addition to these works the Urban Design Guidelines require that .
an additional element
of landscape treatment be introduced on the public road allowances similar to the section
of Wellington Street East between John West Way and Bayview Avenue.
Specifically the landscape treatments would include a more dense planting df street trees
on the north and south road boulevards and textured paving details at the key intersections
namely Mavrinac/Stronach Boulevard, Bayview Avenue and Leslie Street, Centre median
landscape treatments are not being considered at this time.
All works would be the responsibility of the Town to pay for and implement as were the
works on Wellington Street between -John West Way and Bayview Avenue. Leisure
Services staff has been working closely with our Public Worles Engineering staff in a
coordinated approach to .ensure that the approved. sidewalk and bike Way that will be
'constructed. inthe near future will work. in harmony with any future landscaping treatments
- 97 -
;ENERAL COMMITTEE AGENDA - February 2, 2010
November 1.2005 - 2 -
9-10
As such, Public Works staff has assisted Leisure Services in facilitating the coordination of
the landscaping. requirements through the consulting firm currently engaged in the sidewalk
and bike way design detail works being contemplated for Wellington Street East.
Staff obtained a price quotation from Stantec Consulting Ltd. for the landscape design
services works and is prepared to move forward with this portion of the works upon
Council's authorization.
COMMENTS
Based on the relatively minor.level of works required to complete the. landscape design
works and the need for a coordinated approach in the design and implementation of the
sidewalk, bicycle trail and the intersection details it has been determined that there are
efficiencies that will be realizes( by engaging the same design consulting firm for the
landscaping aspect of the project.
Upon completion of the landscape design works staff will be.submitting an item in the 2006
Capital Budget for Council's consideration in implementing the works in 2006.
(OPTIONS
Council could elect to defer the landscaping design works until a later date, however this
may result in additional design related costs associated .with additional staff time and
increased fees associated with external consulting services not already familiar with the
scope of works and available base information.
FINANCIAL IMPLICATIONS
Current Year
Based on the fee proposal obtained from. Stantec Consulting Ltd. funds in the amount of
$30,269.44. are required to complete the detailed landscape design works. Staff is
requesting an additional $4,740.00 to be authorized in the event that. there is.a need for
minor additional works or unforeseen circumstances, bringing the total amount to
$35,000.00 to be funded from the Municipal Capital Reserve.
•Future .Years
Upon completion of the detailed design works staff will be submitting a capital Budget item
recommending implementation of the works in 2006, The cost, of.the landscape works is
currently estimated at $415,000.00.. However, a more accurate cost.estimate.will be.
included in the future budget item. These works are considered eligible for Development
Charges funding and the applicable. DevelopmentCharges. Reserve will be identified in a
future report.
.-92-
GENERAL COMMITTEE AGENDA -'February 212010 ITEM g - 1
:Noveniber.1, 2006 - 3 - Report No. 0 • Fa
CONCLUSIONS
That Council authorize the preparation of the landscaping design plans as recommended:
LINK TO STRATEGIC PLAN
Goal "C speaks to continuing a well planned municipality, with inventive architecture,
green space and quality of life symbols.
ATTACHMENTS
Supplementary information is available in our Leisure Services office in the form of the
Wellington Street Master Plan and Design Guidelines proposal submitted by Stantec
Consulting Ltd.
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday', October 26,' 2005.
Prepared by. Jim Tree, Parks Manager, Extension 3222
'ENERAL COMMITTEE AGENDA - Febr f ary o2�A2010
own
ITEM # 9 -12
Project 73074 Wellin ton SUeot East Urban Desi r
Deparitment IlLeisure Services
Version FinalA roved Bud I Year
ATTACHMENT-3
To inplemant landscaping fumimants as recomnanded and adopted by Council In the Wellington Street East Urban obagn Guidelines; and to continue
the Entry,Fcature thema that was�Wrnanted fromJohn West Way to Bayvlow Avenue. Mose notethaf this.projeot Wag deferred from 1692007. '
Capital budget. .
saw
increased area asthetics and street beautificarwn atskey entrance to the fv5rhiclpatity, howeverwilialso increase -ongoing in atntonance cos s.•
Ilrban:Destgn grinleGnes.that have been adopted by Cauncilrn conjunction with the Secondary Pan for the. 2A and 2B developmant lands, has
grarn involving decorative intersection paving and tree
identified Welington St. E as a major entry point to the Town. As such, a najorstreetscapingpro
Dlantino has been rocommanded and accented in the background clannino studies. Protect Deferred from 2407 &20111i Cauital Badaet.
0
d Town Programs/ DlreU on O i- ._ .._ .._ _ _ _ _ _ _ _ _ ...: .......... ........ ....... _........._
lions
Expenditures '
Estimated Expenditures.
CONTRACTS
&pendifums rotaf
Funding
other Financing
• CONTRIBUTION FROM GENERAL (50,000) (50,0OO)
(50 ego) (150.000)
Obligatory Reserves
DEVELOPMENT C[9TtRGES
Funding Total
.94 .
Page. No.: I
GENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 10 -1
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PR10-002
SUBJECT: RInC Funding Projects Approval
FROM: . Allan D. Downey, Director, Parks and Recreation Services
DATE: February 2, 2010
RECOMMENDATIONS
THAT Council approve the thirteen Recreational Infrastructure Canada (RInC) funded
projects and the associated one-third share of the funding as outlined in report
PR10-002.
PURPOSE OF THE REPORT
To provide Council with information, and to seek Council approval, on the various projects
that have been identified and approved by the Federal and Provincial Governments for
funding under the Infrastructure Stimulus Grant. Staff must be ableto move forward with
its implementation in order to comply with the short timeframes identified for completion of
these projects.
BACKGROUND
In July 2009 the Financial Services Department identified a number of Capital works items
that were at or nearing the end of their useful lifecycle. Some of these items were obtained
directly from the Town's Asset Management Plan. Others were listed in the Park
Rehabilitation and Retrofit section of the previous Parks and Recreation Master Plan.
The projects were listed and submitted by the Director of Financial Services in application
for the newly announced Federal and Provincial RInC Stimulus program. The projects
were also outlined in a memorandum to Mayor Phyllis Morris and Members of Council
which was authored by the Town of Aurora's Cash Flow and Investment Coordinator (copy
attached).
The following Table outlines the project, the age of the item, its current condition, the
priority and timeframe of when the project might normally have come forward for approval
in absence of the RInC Funding Program:
-95-
;ENERAL COMMITTEE AGENDA - February 2, 2010 ITEM #10-2
February 2, 2010._..._ .2- Report No. PRI0-002
_5N
a
N/A $35,000
Continuation of park pathway from
1.
Completion of
NEW
Confederation Park
bridge t * o Seaton Drive was forecast in
athway paving
the previous Parks and Recreation
project
Master Plan in 2002. This will facilitate
accessibility from existing dead-end
pathway in the park
Z
Confederation Park
Replace
Poor $60,000
Shade structure was relocated from
Shade Structure
Valhalla Park in the early 1990s and
currently in a deteriorated condition, I
Was not scheduled in the Asset
Management Plan for replacement
3.
Confederation Park
Now
N/A $6,000
Bleachers were identified in the Asset
Bleachers
Management Plan to have a life cycle of
20 years bleachers were purchase for
this park in 1983.
4.
Lambert Wilson Park
Replace
Poor
$70,000
1 Built-in bleachers at Diamonds #1 & #2
Built in Bleacher
Identified.in the Asset Management Plan
Replacement
based on a 20-year life cycle from
installation date of 1989, Wooden
bleachers in poor condition — scheduled
to be replaced with a prefabricated unit
6.
Lambert Wilson Park
Replace
Poor
$75,000
Playground was replaced in 1998;
layground Boarder
however, the perimeter boarder safety
'Surface
surface and plaza area have
deteriorated. Item not included in Asset
Management Plan or previous Master
J
Plan.
-96-
GENERAL COMMITTEE AGENDA - February 2,2010 ITEM #10-1
February 2, 2010 - 3 - Report No. PR10-002
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6.
Fluery Park
Replace
Fair
$200,000
Life Cycleof washroom facility identified*
ad
Washroom Facility
as 50 years in the Asset Management
Plan. Facility is 43 years old and in
aging but fair condition.
Facility will be de -commissioned and
used as a storage building for user
groups.
7.
McMahon Park
Replace
Poor
$60,000
Playground life cycle identified in the
Playground
Asset Management Plan as 20 years.
Playground was upgraded in 1989 and
has been in service 21 years,
8.
Harmon Park
Replace
Fair to
$55,000
Playground life cycle identified in the
Playground
Poor
Asset Management Plan as 20 years.
Playground was upgraded in 1996;
However, heavy use and ground
conditions have had an negative impact
on the equipment to the point that it is
necessary to replace.
9.
raddock Park
NIA
N/A
$45,000
Craddock Park was identified outside of
the Asset Management Plan. Drainage
was not installed at time of construction
in 1983.
10,
Machell Park Soccer
Replace
Poor
$46,000
Machell Park Soccer Field was
Field Drainage
constructed in 1975. The Asset.
system
Management Plan indicates that the
facility has a 50-year life expectancy;
however, the existing drainage system
has been impacted by a number of
factors including the Regional Trunk
Sewer project in the early 1980s,
Regional Water Main in 2007 and years
of flooding events.
_97-
9ENERAL - 4
COMMITTEE AGENDA - February 2, 2010 ITEM # 10
February 2, 2010 - 4 - Report No. PR10-002
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Pathway paving not identified in the
11.
Macheil'Park
Retrofit
N/A
$35,000
Pathway Paving
Asset Management Plan. This
enhancement project will provide
improved year-round access to a very
well used.pathway connection through
Machell Park.
12.
Park Benches
New
NIA
$40,000
Not identified in Asset Management
Plan, This enhancement will provide
additional seating opportunities
throughout the Parks system and public
property.
13.
Lakeview Trail
Replace
Poor
Rail fencing. identified in the Asset
Cedar Rail Fencing
Management Plan to have 20-year life
F$320;000Cedar
cycle almost 25,000 liner feet of this
fence was installed by the developers in
the northwest section of Town along the
open space boundary linens. This
fencing has deteriorated in many
locations and many sections have been
replaced by home owners and the Town
COMMENTS
In order to obtain RInC funds, terms of the program require that all projects must be
completed prior to Mach 31, 2011. This is a veryshort window of opportunity within which
to complete these projects as much of the work must be completed during the good
weather months and during our active park use season. As such, any delays in moving
forward with these projects will have an impact that could affect funding of the projects.
In view of the significant number of projects, the limited time remaining to complete the
projects, and the fact that much of the work will require application to the Lake Simcoe
Region Conservation Authority (LSRCA) for approvals, it will be necessary to retain the
services of a Landscape Consulting Firm to assist in the administration of some aspects of
the works.
-98-
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 1.0 -
February, 2, 2010 5 - Report No PR10-002
Given that many of the projects deal with older parks there is limited information available
with respect to site plans, surveys and specifications. This information must be developed
and prepared for Tendering purposes.
Pending approval of the works contained in this report, staff will immediately proceed to
issue a Call for Proposals for the services of a Landscape Architectural Consulting firm to
complete the necessary technical work.
Staff will report back to Council on the outcome of the Call for Proposals as required_ by
Purchasing Procedures.
ALTERNATIVES) TO THE RECOMMENDATIONS
1. Council can defer the projects at this time and direct staff to prepare a sched_ ule.for
each project, over a more extended period of time, including projects in the annual
Capital Budget Submission; however, this will jeopardize our ability to receive RInC
funding for the project.
2. Council can select projects on the list and defer others based on.the priority of each
particular project.
FINANCIAL IMPLICATIONS
Total combined estimated value of the Parks related projects approved for RInC program is
$1,684,237.50. The Town's share of this amount will be $561,412.50. Included in these
amounts are the RInC Program Calculated Provision for project management of 12% and a
Project Contingency Allowance of 10%.
Funds have been included .in the 2010 Capital Budget for these RInC projects. under
project #73108 Rehabilitation of Park Infrastructure, #73110 Rehabilitation of
Confederation Park and project#73109 Sheppard's Bush Upgrades.
CONCLUSIONS
That Council approve the RInC projects as outlined in this report.
ATTACHMENTS
Attachment #1 -. Memorandum to Mayor and Council dated November 9, 2009.
-99-
9ENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 10 - 6
February 2, 2010 - 6 - Report No. PR10-002
PRE -SUBMISSION REVIEW
Executive Leadership Team Meeting, Wednesday, January 20, 2010
Prepared by: Jim Tree, Parks Manager: Ext.3222
Allan D. DoWnqo
Director, Parks and Recreation Services
Neil Garbe .
Chief Administrative Officer
-100.
GENERAL COMMITTEE AGENDA - February 2, 2010
.AuRo- RA
.. , youlreiwgcorLcoHrparry
MEMORAND. UM
ITEM # 10.-
ATTACHMENT#/
Corporate and
Financial Services Department
Date: November 9, 2009
TO.' Mayor Morris,. Members of Council
From: Laura Sheardown, Cash Flow and Investment Coordinator
Re: RInC Projects -- Additional Information
The RInC Program
—..........._.._...._.__....._..._... _....-_..............._..........__........._......_,... _...__.._.... —...... ..__......_:.__... - -- . _.._ _.. ..._..__._:.._._......._................
The'Recreation Infrastructure Canada.grant program (RInC) was announced on May _
11, 2009, to assist municipalities; as. Well as other non-profit groups, to rehabilitate,
retrofit, enhance or repair existing indoor or outdoor recreation facilities, including 'bricks
and mortar facilities.
Seven applications for the RInC funding program were subrnitted by staff, four of which
were approved for funding by the program administrators. The four projects, (total
project value. and town portion) which have been approved for funding pending
execution of contribution'agreernents are as follows: r
Project Value Town Share
€ 1. Parks Infrastructure Reconstruction — various $946,687.50 $316,562.50
2. Sheppard's Bush Infrastructure:Replacement . $612.562.50 $204,187.60 .
3. Aurora Community Centre Arena Improvements ' $402,167.50 $134,062.60
4. Confederation Park Rehabilitation Works $124;987.50 $ 41 862 50
Total value of projects -approved for RInC funding $206,425. Town: $695,475
Included within the approved funding amounts, under .the RInC program are two
calculated provisions: one for Project Management at 12.5% of the estimated.costs and
the second for a Confingency amount of 10% of the estimated expenditures, including
the project management. .
Most of the items included in the various grant projects were scheduled to be completed
either in the last few years'or the next couple. However, some of the pieces were
included in order to leverage this opportunity to repfacqsome, equipmont currently
utilized at certain facilities With much more energy efficient units at only one, thlyd of the
entire cost.
• 101 -
GENERAL COMMITTEE AGENDA - February 21 2010 ITEM # 10 - 8I
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1) Parks Infrastructure Reconstruction (2o10 Capital Budget Project #73108)
I This project was designed to address a variety of issues that need repair or
? replacement in various parks around • town. Activities include pathway paving, .
replacement of fencing, wooden bleachers, playgrounds and drainage systems as well
as the renovation of park washrooms.
{. Funding Request Breakdown,
Location
Project Descripfion
Gross
:Cost
Lambert Wilson
Park
Pathway Paving100,000
Replace. backstop-fencing40.000
T20O9
Bleachers
70,000
Pla round
75,000
!Fleu Park
cMahon Pa60,000.
rk
armon Park
Park
Park
Washroom Buildin
Pla ground
Pla roundraddock
Install Draina e S stem
Install Drainage'System
Pathwa Pavin
200,000
55,000
45,0.00acheil
45000
35,000arious
2012
1995
2007
Park Benches
40,000
various
Subtotal
Pro ect Mana ement (12.5%
f765,000
95,625
'
Contln ehc 10% ..
86,063
Total 946,688
2) Sheppards Bush infrastructure Replacement (2010 Capital Budget Project .
#73109) '
This project includes the paving of a gravel lot, which is heavily used by.not only a
public park, but is also utilized for a sports field location. Other items included in this
regraest are the replacement of wooden fitness. stations that are.more than 25 years old
and badly aged as well as the replacement of cedar rail fencing which is deteriorated
and collapsed in several locations.
GENERAL COMMITTEE- AGENDA - February 2, 2010•
AuRoRA
Funding Request Breakdown
Location ,
Sheppards
Bush
Lakeview Trail
Project Description
Paving of Parking Lot
Gross
Cost
150,006
Year Originally
Schedtled
2006
Fitness Trail
Cedar Rail Fencin
25,000
320,000
2003
2008
Subtotal
Project Management (12.5% ,
495,400
61,875
Contingenc 1D%)
55 688
Total 612 583
ITEM # 10 -'
3) Aurora Community Centre Arena Improvements. (2010 Capital.Budgef
#72107) Project
The repair and or replacement of several items within the arena are to be covered by '
this project,_ Replacements include the. de-humidiflcation system, spectator seating and
several mayor components of the sound system, while repair included, the ceiling and
metal structure contained within..
Funding Request Breakdown
Location Project bescription
Aurora Arena Dehumidification Sstem .
Community S ectator Seafin
Centre Sourid S stem
Ceifin Re air. & P.aintin
Gross
Cost
1160,000
Year�riginally
Scheduled
n/a
120,000
25;000
30,000.
2007
2007
2007
Subtotal
325 000
Project Mana ement 12.6%
40,625
Contingency 10%
38,563
Total 402,188 ..
'ENERAL COMMITTEE AGENDA - February 29 2010. ITEM O0 - 10
A.URO
. . YawYeiw 9auG loixpaey
4) Confederation Park Rehabilitation (2010 Capital Budget Project #73110)
1 Replacement of, aging infrastructure, at Confederation Park was addressed in the last
1 project. The infrastructure that was identified for replacement includes the completion
of the pathway paving, replacement of the aging shade structure as well as the
installation of bleachers for the baseball diamond.
Funding Request Breakdown
Location
Project Description
Cost
Year
Ongledily
Confederation .Com
Park
letin of athway paYin
35,000
2010
Shade Structure.
60,000
2002
Bleachers
6,000
2003
Subtotal
101 000
Pro"ect Mana emenk 12.5%
12,t325
Con ungenGy I 109c
11,363
Total 124.988 .
Projects Not Approved Under the RInC Program
Three other -projects were submitted under the RInC program, however they were not
approved. The projects were as follows.
Stronach Aurora Recreation Complex improvements
Location.
Project Description
Gross.
Cost .
Stronach
Dehumidification GI col OIL
120,000
Aurora
Soft -started Motor and Variable Pre uenc Drive
30 000
Upgraded Building Automation Software
3,000
Recreation
Com lex
Subtotal
.53,000
.
Pro ect Mana ement (12.5%)
19,125
Contingency 10%
17,213
Total 189,334
GENERAL COMMITTEE AGENDA - February 2, 2010
Apjtxoi A
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€ - Aurora Family Leisure Complex Arena Dehumidification System
Location
Projact Description
Gross
cost
Aurora Family
Leisure
Complex
Arena Dehumid�cation System
150,000
Subtotal
150 000
Management 12.5%
183750
(;Ont1ngencypOP%.)
16875
!Pro'ec#
otal 185,625
- 56 Victoria Street Improvements
Location
56 Victoria
Street
Project Description
Re -deli n, remove and re -install HVAC s stem
Remove and re -install flat, roof structure
Gross
Cost.
500,000
Patch and aint walls
Carpeting -
Energy Efficient lighting and,plumbing fixtures
Energ. Efficient Windows
Recommission€n Elevator Sys#em
Subtotal '
500,,000Op.
00
Pro'ect Mana ement >-so/
Contingency ( .1o%
56,250
Total--
.- 618,750
ITEM 00 - 1,
GENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 11
Q _7 TOWN OF AURORA
AuR,®RA GENERAL COMMITTEE REPORT No. PR70-005
SUBJECT: Parks and Recreation Master Plan
FROM: Allan D. Downey, Director of Parks and•Recreation Services
DATE: February 2, 2010
RECOMMENDATIONS
THAT Council provide direction based on the staff" Memorandum issued by the
Director ofParks and Recreation Services that was distributed on January 22, 2010,
to Mayor and Members of Council which provided detailed comparisons between the
Parks and Recreation Master Plan, one submitted by Monteith.Brown Consultants
and the other by the Leisure Services Advisory Committee.
PURPOSE OF THE REPORT
To provide direction to staff on the January 22, 2010 memorandum which highlighted the
primary amendments between the documents, one submitted by Monteith Brown Planning
Consultants and the second submitted by the Leisure Services Advisory Committee.
BACKGROUND
The firm of Monteith Brown Planning Consultants was engaged by Council on March 27,
2007. The previous Master Plan was approved in 2003 and the intent of this review was to
provide direction to Parks and Recreation until the year 2013.
The Consultants were provided with a number of supporting documentation to assist in this
review including not only the previous Master Plan but demographic and population
inventory, the Town's Official Plan as well as facility and park inventories and community
program information. With this information, they were able to cross-reference this
information with trends related to the Master Plan.
As part of Monteith Brown's responsibilities extensive community collaboration was
required. The last component of the Consultant's report dealt with service delivery and
how effective the Department is in dealing with the growing demands of the community.
The Consultant provides recommendations on how to improve our service and provide
direction with regard to addressing gaps.
At its meeting of March 23, 2009, the Leisure Services Advisory Committee recommended:
Moved by Judy Norwell Seconded by Kenneth Whitehurst
THAT the Parks and Recreation Master Plan be received as a draft document; and
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iENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 11 - 2
February 2, 2010_ -2- Report No. PR10-005
THAT it be recommended to Council that a Working Group be established with the
following representatives of the Leisure Services Advisory Committee: Councillor
Evelina MacEachern, Jag Parhar, Carol Walthers and Kenneth Whitehurstto prepare
recommendations to be brought back to the Leisure Services Advisory Committee with
respect to the draft Parks and Recreation Master Plan.
The Working Group then proceeded to conduct an extensive review of the 75 Master. Plan
recommendations, together with the Master Plan document and subsequently provided a
revised version of the Master Plan document.
Both versions of the Master Plan were attached to the January 22, 2010 memorandum.
COMMENTS
If approved, the Parks and Recreation Master Plan will be in effect from 2009 to 2013.
ALTERNATIVE(S) TO THE RIECOMENDATIONS
None.
FINANCIAL IMPLICATIONS
None.
CONCLUSIONS
The Parks and Recreation Master Plan is an important document, assisting the Town in the
provision of services to the community.
ATTACHMENTS
Attachment #1 - Copy of the Staff Memorandum dated January 22, 2010 re the Parks and
Recreation Master Plan issued by the Director of Parks and Recreation Services.
PRE -SUBMISSION REVIEW
Prepared by. Allan D. Downey, Director of Parks and Recreation Services- Ex .4752
Allan D. Down
Director, Parks and Recreation Services
-107
Neil Garbe
Chief Administrative Officer
GENERAL COIMMOFE AGENDA - February 2, 2010 ITEM # 11
:A.UR.o. R.A.
yawYe&o Gmd, eoawp y
Department of Parks and Recreation
MEMORANDUM Services
Date: January 22, 2010
To: Mayor and Members of Council
From: Allan D. Downey, Director of Parks and Recreation Services
Cc: Neil Garbe, Chief Administrative Officer
Re: Parks and Recreation Master Plan
The purpose of this memo is to provide Members of Council with an overview of the
Parks and Recreation Master Plan process as well as highlighting the primary
amendments between the documents, one submitted by Monteith Brown Planning
Consultants and the other submitted by the Leisure Services Advisory Committee
(LSAC) Sub -Committee. Staff are providing this memo and the attached documents to
permit a review period by Members of Council prior to presenting a report to General
Committee on February 2"d, 2010.
PROCESS
The firm of Monteith Brown Planning Consultants was engaged by Council on March
27, 2007.
The previous Master Plan was approved in 2003 and the intent of this review was to
provide direction to Parks and Recreation until the year 2013.
FACTORS CONSIDERED
The Consultants were provided with a number of supporting documentation to assist in
this review including not only the previous Master Plan but demographic and population
inventory, the Town's Official Plan as well as facility and park inventories and
community program information.
With this information, they were able to cross-reference this information with trends
related to the Master Plan.
COMMUNITY CONSULTATION
As part of Monteith. Brown's responsibilities extensive community collaboration was
required. The Consultant performed the following tasks to ensure that this part of the
process was adequately addressed:
Household survey
• . Community focus group and open house
• Community and User Group surveys
• . On-line review
• Key stakeholder interview
-1-
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IENERAL COMMITTEE AGENDA - February 212010 ITEM # 11 - a
Discussions with LSAC
Public meetings
The results of this consultation process can be found on pages 9 --12 of their report.
FACILITY ANALYSIS
This is a prominent element of the Consultant's report and extensively analyzes all of
the Town's:
Indoor Recreation Facility Supply:
+ Community Centres
Arenas
Aquatics
Multi -purpose and program rooms
Child and youth spaces
Older adult and senior spaces
Gymnasiums
+ Fitness
Indoor turf sports centre
Outdoor Recreation Facilities:
.
Tennis and pathways
.
Soccer fields
.
Ball diamonds
.
Tennis courts
.
Basketball courts
.
Waterplay
Skateboard facilities
Playgrounds
Off -leash dog areas
Outdoor skating rinks
Sand volleyball
Lawn bowling
Community gardens
Parks and Open Spaces:
. Parkland classification
.. Parkland supply
. Parkland needs
Parkland acquisition
. Park design and amenities
. Natural environment lands
DELIVERY OF SERVICES'
The last component of the Consultants report dealt with service delivery and how
effective the Department is in dealing.with. the g rowing, demands*of. the. community. The
Consultant provides recommendations on how to improve our service and provide
direction with regard to addressing gaps.
-2-
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GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 11 - =
- REPORT COMPARISON -
As indicated at the beginning of this memo two draft reports have been developed one
by Monteith Brown Planning Consultants and a revised version by a Sub -Committee of
LSAC. This portion of the memo illustrates the major difference in the two documents:
Consultant recommends that a new
gymnasium and dedicated youth
space commence in 2009, with
construction targeted for 2010.
COMMUNITY PARKLAND SHORTAGE
Consultant Report:
Town should consider designating
Leslie Street lands for future
Community Parkland in an effort to
begin to address the 45 hectare
shortfall in the Master Plan.
REDUCTION OF OFFICIAL PLAN STANDARD
Consultant Report:
Recommends that the Community
Parkland Standard identified in the
Official Plan be reduced from 2.5
hect6res/1,000. This will create a
reduced deficit of parkland between
40-43 hectares due to limited
available land.
CONSTRUCTION OF A BASEBALL DIAMOND,
Consultant Report:
• Recommends the construction of a
new Baseball Diamond during the
term of this Master Plan in 2013.
-3-
• Sub -committee is in favour of a
Youth Needs Analysis being
performed in 2010. The funding
has been approved in the 2010
Budget.
Sub -Committee Report
Sub -Committee supports Council
direction to place the Leslie Street
lands on the market. Recommend
that a land acquisition strategy be
completed. Funding has been
approved in the 2010 Budget for this
study.
Sub -Committee Report
Recommends that the Official Plan
Standards remain unchanged
resulting in a deficit of between 91-
106 hectares.
Also recommends a consultant be
hired to prepare a land acquisition
strategy to address this deficit.
Sub -Committee Report
Removes reference to new ball
diamond since receiving Council
approval in 2009 budget and
recommends a.diamond be built
post 2013.
;ENERAL COMMITTEE AGENDA - February 2, 2010
ITEM # 11 - 6
SKATEBOARD PARK CONSTRUCTION
Consultant Report:
• Recommends that a new major
Skateboard Park be built during the
term of this Master Plan.
• Also recommends potential location.
Sub -Committee Report
Supports investigating the need as
part of the Youth Needs Analysis
study.
Staff are providing this information to Council in anticipation of a staff report being
presented to General Committee on February 2"1, 2010. This memo and attached
documents will also be made available to the public and any sport organization for their
review, with opportunity to delegate before General Committee with concerns, support
or recommendations.
If you have any questions, please contact me and I will attempt to address these issues
prior to the February 2"d meeting. Thank you for your attention to this matter.
Allan D. Downey,
Director of Parks and Recreation Services.
Attachments
AD/=
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- 111 -
��,,
GENERAL C06 'oTEE AGENDA - February 2, 2010
AUAVRA
yowmL�gBodcC�,y
MEMORANDUM
Date: February 2, 2010
To: Members of Council
From: Councillor Al Wilson
ITEM # 12 - 1
Office of the Members of Council
Re: NOTICE OF MOTION FROM DECEMBER 8, 2009 COUNCIL MEETING —
YOUTH/STUDENT COUNCILLOR APPOINTMENT
Purpose:
This report is to provide Members of Council with additional information regarding the
roles and responsibilities of the proposed Aurora Student Councillor program and to
seek further direction from Council on the immediate implementation.
Background:
Councillor Wilson provided a Notice of Motion regarding the appointment of a youth or
student Councillor for the remaining semesters of the school year 2010.
That council appoints a youth Councillor who would be nominated by students in the local high schools
from grades 11112 to participate in Council meetings for each of the remaining 2 semesters of the 2010
school year. The Youth Councillor for each semester would be assigned a Councillor mentor and would
attend Council meetings by taking a seat at the table, however, would not participate in discussions or
speak, unless called upon by a member of Council through the Chair, and would have no voting
privileges; and that Councillor Wilson be directed to work with staff to establish Terms of Reference and
that these be brought back to the January I P 2010.General Committee meeting to establish the role of
an appointed Youth Councillor.
Objective:
1. to engage the participation of youth in the process of local government
2. to provide an opportunity for input from this growing segment of our community
3. to ensure that there is a strengthened communication vehicle between Council
and our youth
4. to prepare the recommendations that would be useful for Council in the next term
when determining the operating structure for all committees for 2011 and beyond
Engaging the Youth Community in Municipal Government
As Aurora continues to grow and develop, the community needs to involve al[ sectors of
the population in the development of our community and ensure a better understanding
of how government processes operate and provide the local services to its residents.
-112-
;ENERAL COI� GENDA - February 2, 2010 ITEM # 12 - 2
AuRoxX
,yowr& iw CCJnncG CoWpav
There is no better time to engage youth than as they are continuing their education and
endeavouring to become good citizens participating in their community. In some cases
these efforts may complement their formal education and required studies at the senior
high school level. Various other examples are currently operating and it is our goal to
capture the best practices and principles that encourage student involvement, foster
learning and develop strong community spirit.
Some examples that were reviewed include:
- York District School Board (YDSB) / York Catholic District School Board
(YCDSB) Student Trustee
- City of Vaughan Youth Cabinet
- Town of Markham — Mayor's Youth Task Force
- Town of Caledon — Mayor's Youth Council
- Bradford West Gwi►limbury — YNOT Youth Council
- Town of Ajax — Youth Engagement Committee
Consultation:
In order to recommend an Aurora solution, research was undertaken with a number of
members of the community, local secondary school officials and organizations to gain
input on a variety of structures and approaches to take.
In addition, there are several resources available to reference including:
A Guide to Meaningful Youth Engagement — The City of Toronto
How to Make Youth Decision -Making a Success
InvolveYouth —A Guide to Involving Youth in Decision Making
There are a wide variety of structures and organizational approaches to achieve the
objective of engagement and participation in local government:
YDSB — Student Trustee — are elected from the York Region Presidents Student Council annually,
provided training sessions, prepare monthly reports and although they don't vote, do participate in the
debate.
City of Vaughan student councillor is assigned a Councillor as a mentor for a semester and receives co-
op credit for the time spent on civic studies.
Other municipalities hold monthly/regular breakfast meetings with students/high schools chaired by the
Mayor in order to provide a venue for communication and hear concerns and Issues.
Recommendation:
Due to the time in this Council's term and the point in time of the school year calendar
(exams/breaks etc.), the following recommendation is made:
- 113 -
GENERAL�C�EE AGENDA - February 2, 2010 ITEM # 12
y ulm ira good, coiapahy
An interim 'terms of reference' is submitted for utilization for the period of March 1 thru
to June 30, 2010 of this Council's term. In that way a report will be available to the new
Council with recommendations for action to consider further implementation of the
concept and will provide that Council with some insight and experience when deciding
the merits of further consideration.
Interim Terms of Reference — Youth/Student Council Project— Aurora Council 2010
Composition:
It is recommended that two (2) representatives (1) male (1) female, at the Grade 11
level be appointed for the term of March 1st 2010 to June 30h 2010. It is further
recommended that a request be made to Cardinal Carter High School and Dr. G. W.
Williams Secondary Schools to co-ordinate the nomination and selection of the 2
representatives. Preliminary discussions have taken place and both schools have
previously shown interest in the concept. There is no attempt to exclude the other
schools in Aurora, however as we are only in a concept development stage of the
initiative, this pilot stage will address and ensure the participation of all schools moving
forward in 2011.
Role:
Youth/student councillors will:
- serve as a liaison between Council on matters pertaining to local youth issues
- provide input and advice on Youth events/activities
- suggest opportunities to positively profile youth in the community (National Youth
Week — May 2010)
- attend Council/General Committee meetings on a rotating basis for the period
- solicit input from other students on youth initiatives
- prepare a final report in June 2010 to Council outlining their experiences and
recommendations for future Councils in order to implement and expand the
program. This report should include but not be limited to:
■ composition, selection and recruitment in the future of student councillors
from all secondary schools
• roles/responsibilities
■ length of service — term
• support and training required
• feedback and overall reaction/support of the concept
■ feedback from their peers
• summary of issues
■ draft of terms of future reference for.staff
- 114 -
DENERAL Ca,MITffifkE 4GENDA - February 20 2010 ITEM # 12 - 4
AURORA,
Y0tareiwg0"ZC0WP4 y
Summary:
This pilot program is specifically recommended to provide a pre -concept design
framework that would be beneficial to future Councils in order to implement the student
Councillor framework. It is intended to be helpful in providing experience with the goal
of youth engagement and their participation in the Community, its services, current and
future needs, while in some small way generating our leaders of tomorrow...
RECOMMENDATION:
That Council:
0 Receive for information the Aurora Student Councillor Program draft proposal
prepared by Councillor Wilson.
❑ Endorse the recommendations
® Provide direction with respect to the creation and implementation of the position
for the period March — June 2010.
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GENERAL 0ttoEE AGENDA - February 2, 2010
Al
YOC66,& b& 900d, COMPAny
MEMORANDUM
ITEM # 13 -1
Customer and Legislative Services
Date: February 2, 2010
To: General Committee
From: Ivy Henriksen, Accessibility Advisor
Re: Revised Terms of Reference for Accessibility Advisory Committee
Recommendation:
THAT Council approve the revised Accessibility Advisory Committee Terms of
Reference.
Background
Attached please find the revised Accessibility Advisory Committee Terms of Reference
reflecting the suggested changes from previous Accessibility Advisory Committee
meetings and group discussions in December 2009 and January 2010. The revisions
include a reference to the Accessibility for Ontarians with Disabilities Act (AODA) in
addition to changing some of the disability language to more appropriate terms. The
terms of reference have not been revised since being established with the first
committee under the original Ontarians with Disabilities Act (2003).
The requirement for the number of people to be on the committee has not been
changed as the committee agreed on keeping membership number requirements status
quo until additional standards pending within the current AODA legislation are known.
It should be duly noted that the province has intent to repeal the original Ontarians with
Disabilities Act in which the original committee and terms of reference were formed.
Attachments:
Attachment 1 - Revised Accessibility Advisory Committee Terms of Reference
Attachment 2 -- January 26, 2010 Council Extract
Ivy Henriksen
Accessibility Advisor
Ext. 4392
- 11.6 -
Va-
Neil Oarbe
Chief Administration Officer
Ext. 4744
;ENERAL COMMITTEE AGENDA - Februa IL-} 010 ITEM # 13 - 2
yow're, ta& good. cocpaV
Accessibility Advisory Committee
Terms of Reference
Revised final draft, January 13, 2010
1. Purpose
The purpose of the Accessibility Advisory Committee is to encourage
and facilitate accessibility on behalf of all persons with disabilities by
promoting public awareness and sensitivity; encouraging co-operation
among all service and interest groups to ensure an inclusive
community for all persons; identifying and documenting relevant
issues and concerns; improving access to housing, transportation,
education, recreation, and employment which are all qualities of a five
star community; improving communication among all levels of
government and service agencies to make recommendations regarding
policy, procedure and legislation; to educate and champion needs that
arise based on the Accessibility for Ontarians with Disabilities Act
(2005) and recognizing that the needs of all persons, including persons
with disabilities are constantly changing.
2. Membership
The committee shall be comprised of five (5) members, encompassing:
• Three (3) members who are people with disabilities
• One (1) member of Council
• One (1) member who is a citizen volunteer, parent of a child
with a disability or professional from the stakeholder community
3. Term
The committee shall be appointed for a two year team, with the option,
of a further two year term and will be concurrent with the term of
council.
AAC Terms of Reference Page 1 of 3
Final Revised Draft January 13, 2010
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 13 -
4. Remuneration
The committee member shall be compensated for his/her expenses as
provided by the current legislation. The remuneration practice should
take into consideration that people with disabilities might have
additional expenses related to travel, disability accommodations and
attending meetings in general. This may include, for example, sign
language interpretation for individuals who are deaf, specialized
transportation and support care and/or attendant services for
committee meetings.
5. Duties and Functions
The committee assists council by advising, reviewing and making
comments and recommendations of interest to/for people with
disabilities and dealing with community issues relevant to persons with
disabilities.
Some of the items to be reviewed by the Committee include:
• Providing advice to council each year regarding the preparation,
implementation and effectiveness of the annual municipal
accessibility plan and making recommendations on the
outstanding accessible project list or items based on councils
funding allocation for accessibility
• Provide advice to council and staff for compliance purposes as
per the Accessibility for Ontarians with Disabilities Act (2005)
• Establishing guidelines pertaining to accessibility, that staff may
consider in the review of site plans and subdivision agreements
(Le. building accessibility, curb cuts on roadways, audible traffic
signals, etc)
• Commenting on selected designated accessible parking,
including: ensuring that it is as convenient to the entrance as
possible, ensuring that it is properly identified and signed as
designated accessible parking, reviewing the total number of
designated accessible parking spots in relation to the total
number of parking spaces in new development (1:30 ratio),
reviewing ways to improve the placement of existing designated
parking within the municipality, suggesting ways to increase,
wherever possible, on both public and private lands, the number
of designated accessible parking spaces within the municipality
• Commenting on the accessibility for persons with disabilities to a
building, structure, or premises or part of a building, structure or
premises that the municipality purchases, contracts or
significantly renovates or for which a new lease is entered into
AAC Terms of Reference
Final Revised Draft January 13, 2010
- 118 -
Page 2 of 3
DENERAL COMMITTEE AGENDA - February 212010
ITEM # 13 - 4
• Commenting on the proposed and existing by-laws, services,
practices, programs and policies of the municipality and how
they relate to the general public, including persons with
disabilities
• Commenting on how the needs of persons with disabilities can
be better served through the municipality's purchasing of goods
and services
• Monitoring federal and provincial government directives and
regulations and advising council regarding same
• Conducting research on accessibility issues
Liaising with other municipalities, region of York and local
stakeholder groups on accessibility and disability issues/interests
6. Meeting times and Locations
The Accessibility Advisory Committee meets on the 15t Wednesday of
each month (time to be determined) with the exception of July and
August. Meeting agendas are available for members the week before.
Location is usually an accessible meeting room at the Aurora Town
Hall.
7. Staff Support
The Corporate Services Department provides administrative support
services to the committee. Additional staff such as the Accessibility
Advisor (when/where available) and Senior Building Inspector shall
also attend Accessibility Advisory Committee meetings on a regular
monthly basis. Other staff representatives will attend Committee
meetings when/if required and if the issues are relevant to the
Accessibility Advisory Committee. (I.e. Facilities Manager for updates
on physical access improvements within town facilities', updates on
annual accessibility plan items, Human Resource staff re: recruitment
policy, etc.)
AAC Terms of Reference
Final Revised Draft January 13, 2010
- 119 -
Page 3 of 3
GENERAL COMMITTEE AGENDA - February 2, 2010 ITEM # 13 -
EXTRACT FROM GENERAL COMMITTEE MEETING NO. 10-01
HELD ON TUESDAY, JANUARY 19, 2010 & ADOPTED AT
COUNCIL ON TUESDAY, JANUARY 26, 2009
2. AAC09-09 — Accessibility Advisory Committee Meeting Minutes
December 9, 2009
(1) Accessibility Advisory Committee Terms of Reference - Revised
General Committee recommends;
THAT the revised Terms of Reference for the Accessibility Advisory Committee
be received and brought to a future Council meeting.
CARRIED
ADDITIONAL ITEMS TABLED
FOR GENERAL COMMITTEE MEETING
Tuesday, February 2, 2010
➢ Delegation a) Mr. Klaus Wehrenberg
Re: Item 11 — PR10-005 — Parks and Recreation Master Plan
RECOMMENDED:
THAT the comments of the delegate be received for information.
➢ Delegation b) Mr. Ron Weese
Re: Item 11 — PR10-005 — Parks and Recreation Master Plan
RECOMMENDED:
THAT the comments of the delegate be received for information.
➢ Additional Material for Item 11
PR10-005 —Parks and Recreation Master Plan
• Attachment A — Final Draft Parks and Recreation Master Plan —
Consultant Version — January 2009
• Attachment B — Draft Parks and Recreation Master Plan — Leisure
Services Advisory Committee Working Group Version — January 2010
RECOMMENDED:
THAT the additional material pertaining to item 11 — PR10-005 —
Parks and Recreation Master Plan be received for information.
➢ New Item 14 - Memorandum from Director of Infrastructure and
Environmental Services
Re: Posted Speed Limits in 213 Lands
RECOMMENDED:
THAT the memo entitled "Posted Speed Limits in 2B Lands" be
received for information; and
THAT By-law 5199-10 be given three readings and enacted at the
February 9, 2010 Council meeting.