AGENDA - General Committee - 20100323GENERAL COMMITTEE
AGENDA
NO.10-06
TUESDAY, MARCH 23, 2010
1:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
March 19, 2010
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 10-06
Tuesday, March 23, 2010
7:00 p.m.
Council Chambers
Councillor Collins-Mrakas in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of
Tuesday, March 2, 2010
RECOMMENDED:
pg. 1
THAT the General Committee meeting minutes of Tuesday, March 2,
2010 be adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee Agenda
Tuesday, March 23, 2010
Page 2 of 7
V1 DELEGATIONS
(a) Ms Nancy Van Kessel, Executive Director pg. 7
Habitat for Humanity York Region
Re: Deferral of Development Fees Applied to
Habitat for Humanity Homes Built in the Town of Aurora
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
X CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
Two matters regarding litigation or potential litigation,' including matters
before administrative -tribunals, affecting the municipality or local board:
1. OMB Appeal by York Catholic District School Board,
Determination of the Value of the Lands at 278 Wellington
Street East, St.Maximilian Kolbe Catholic High School (D1 1-
08-07); and
2. Westhill Redevelopment Company Limited, Ontario
Municipal Board Appeal.
XI ADJOURNMENT
General Committee Agenda
Tuesday, March 23, 2010
Page 3 of 7
AGENDA ITEMS
1. AAC10-03 — Accessibility Advisory Committee Meeting pg. 15
Minutes of March 3, 2010
RECOMMENDED:
THAT the Accessibility Advisory Committee meeting minutes of March 3,
2010 be received for information and the recommendations contained
therein be approved.
2. EAC10-03 — Environmental Advisory Committee Meeting pg. 22
Minutes of March 4, 2010
RECOMMENDED:
THAT the Environmental Advisory Committee in minutes of March
4, 2010 be received for information and the recommendations contained
therein be approved.
3. HAC10-02 — Heritage Advisory Committee Meeting pg. 29
Minutes of March 8, 2010
RECOMMENDED:
THAT the Heritage Advisory Committee meeting minutes of March 8, 2010
be received for information and the recommendations contained therein
be approved.
4. YWCS10-01 — Yonge Wellington Corridor Study Steering pg. 37
Committee Meeting
Minutes of February 10, 2010
RECOMMENDED:
THAT the Yonge Wellington Corridor Study Steering Committee meeting
minutes of February 10, 2010 be received for information and the
recommendations contained therein be approved.
General Committee Agenda
Tuesday, March 23, 2010
Page 4 of 7
S. BBS10-003 — Building Permit Fees — Annual Report pg. 43
RECOMMENDED:
THAT Council receive Report No BA09-003, Building Permit Fees -
Annual Report for information.
6. - CAO10-003 -York Region Courts For Provincial Offences pg. 46
Proposed Amendments to Inter -Municipal Agreement
RECOMMENDED:
THAT Council receive for information Report No. 8 of the Region of York
Finance and Administration Committee "Provincial Offences Act Courts
Amended Intermunicipal Agreement" that was adopted by Council of the
Region of York on November 19, 2009; and
THAT Council endorse the Region of York's proposal to execute a new
"York Region Courts Inter -Municipal Agreement" amending the current
funding distribution as follows:
a) Funding distributed to the local municipalities be increased from
$2.9 million to $4.3 million in 2010;
b) The Region to retain all revenue except those specifically resulting
from local municipal prosecutions commencing in 2011;
c) The Total amount of $4.3 million be transferred from the Region to
the local portion of the property tax bill commencing in 2011,
effecting a transfer of tax room to the Town of Aurora in the amount
of $209,641.00; and
THAT Council authorize the Chief Administrative Officer to negotiate a
new inter -municipal agreement to be developed and executed for York
Region courts, reflecting this new funding distribution as described in
Recommendation number two above and an appropriate governance
model that will ensure equitable, high quality and accountable court
services to the Town of Aurora; and
THAT staff report back with the draft agreement for consideration by
Council.
General Committee Agenda
Tuesday, March 23, 2010
Page 5 of 7
7. CLS10-007 - Pending List pg. 58
RECOMMENDED:
THAT report CS10-007 be received for information.
8. IES10-010 — Joint Waste Diversion Strategy 2009 Update pg. 85
RECOMMENDED:
THAT Council receive for information the 2009 Joint Waste Diversion
Strategy update.
9. IES10-013 — Submission of Annual Drinking Water Quality Report pg. 90
RECOMMENDED:
THAT Council receive. Report IES10-013 for information on the mandated
regulatory reporting of the Town's Drinking Water System, Schedule 22 —
Summary Report
10. PR10-011 - 2010 Community Grant Requests. pg. 100
RECOMMENDED:
THAT the 2010 Community Grant requests received from the Aurora
Garden and Horticultural Society (AGHS). and 140 Aurora Air Cadet
Squadron be approved in the amount of $1,800.00.
General Committee Agenda
Tuesday, March 23, 2010
Page 6 of 7
11. PR10-012 - Completion of Nokiidaa Trail pg. 107
RECOMMENDED:
THAT Council approve the construction of the extension of the Nokiidaa
Trail in the amount of $771,766.00; and
THAT Council approve the increase in the capital budget by $488,150.00
to complete these works; and
THAT staff report back to Council with an implementation and planning
plan for this project.
12. PR10-013 - Peace Flame Tree
RECOMMENDED:
pg. 160
THAT Council approve installation of the Peace Flame Tree at Town Hall;
and
THAT a $1,000.00 grant be approved to Deborah Campo as an
honorarium toward the design of the art piece; and
THAT the Church Street School Cultural Centre Board be requested to
develop a public Art Policy for Council approval.
13. PR10-014 - McLeod Wood Nature Reserve pg. 174
RECOMMENDED:
THAT Council authorize the Mayor and Clerk to sign an agreement with
the Oak Ridges Moraine Land Trust with respect to the McLeod Wood
Nature Reserve.
14. PL10-022 - Revisions to the Contract — Consultant Retainer pg. 185
for the 2C Secondary Plan
RECOMMENDED:
THAT, the executed contract with the Planning Partnership pertaining to
the 2C Secondary Plan be revised to include additional peer reviews and
Environmental Assessment (EA) requirements and increased by $59,100
to a total contract value of $243,960 (excluding GST).
General Committee Agenda
Tuesday, March 23, 2010
Page 7 of 7
15. PL10-024 —Site Plan Amendment pg. 188
Whitwell Developments Limited/Smart Centres
Block 2, Plan 65M-3819
File Number: Dll-11-09
RECOMMENDED:
THAT subject to any issues or comments raised by Council, Application
for Site Plan Amendment File D11-11-09, Whitwell Developments Limited/
Smart Centres be approved to permit a revision to the internal vehicular
access design.
THAT Council authorize the Mayor and Clerk to execute an Amending Site
Plan Agreement between the Owner and the Town of Aurora.
16. PL10-029 - Application to Amend the Zoning By-law pg. 196
2091685 Ontario Inc.
15565 Yonge Street
File Number: D14-02-10
RECOMMENDED:
THAT Council receive for information the following overview of Zoning By-
law Amendment Application under file D14-02-10 scheduled for the April
21, 2010 Public Planning Meeting.
17. CS10-008 - Amendment of the Federal Gas Tax pg. 200
Agreement with AMO
RECOMMENDED:
THAT Council enact By-law No. 5224-10, being a By-law to authorize the
execution of an amending agreement between The Corporation of the
Town of Aurora and the Association of Municipalities of Ontario (AMO)
pertaining to the transfer of Federal Gas Tax Revenues.
General Committee Agenda Minutes - 1
March 23, 2010 AURPiLk
TOWN OF AURORA
_ GENERAL COMMITTEE MEETING MINUTES
NO. 10-05
Council Chambers
Aurora Town Hall
Tuesday, March 2, 2010
ATTENDANCE
COMMITTEE MEMBERS
Councillor Granger in the Chair, Councillors Buck, .
Collins-Mrakas (arrived at 5:49 p.m.), Gaertner,
MacEachem, McRoberts, Wilson (arrived at 5:52
p.m.) and Mayor Morris
MEMBERS ABSENT
Councillor Gallo
OTHER ATTENDEES
Chief Administrative Officer, Director of Customer and
Legislative Services/Town. Clerk, Director of Building
and By, law Services, Director of Parks and
Recreation Services, Director of Planning and
Development Services, Director of Infrastructure and
Environmental Services, Director of Corporate and
Financial Services/Treasurer, Director of .Legal
Services/Solicitor and Manager of. Legislative
Services/Deputy Clerk
Councillor Granger called the meeting to order at 5:41 p.m.
I DECLARATIONS OF PECUNIARYINTEREST
None
H APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department with the following additions be approved:
Delegation a) Ms Susan Walmer, Resident
➢ New Item 9 — Correspondence from Catherine Marshall, Resident
➢ New Item 10 — Correspondence from James W. McCutcheon Q.C.
➢ New Item 11 — Correspondence from Graham Batchelor
Re: CLOSED SESSION
(Deferred from February 23, 2010 Council meeting)
• advice that is subject to solicitor -client privilege, including
communications necessary for that purpose;
Re: Westhill Redevelopment Company Limited, Notice of Motion for
Leave to Appeal to the Court of Appeal
CARRIED
. 1 -
Genera/ Committee
�,en rraaffommatee Meeting Minutes
March 23, 2010 Tuesday, March 2, 2010
Page 2 of 6
Minutes - 2
111 CLOSED SESSION 1
(Deferred from February 23, 2010 Council meeting)
General Committee recommends:
THAT General Committee resolve Into a Closed Session to consider:
• advice that is subject to solicitor -client privilege, including
communications necessary for that purpose.
Re: Westhill Redevelopment Company Limited, Notice of Motion for
Leave to Appeal to the Court of Appeal
WIT..7.i114
General Committee recessed at 5:45 p.m. to resolve into Closed Session.
General Committee reconvened at 7:26 p.m.
Councillor Gallo was absent.
IV ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of Tuesday, February 16, 2010
General Committee recommends:
THAT the General Committee meeting minutes of Tuesday, February. 16,
2010 be adopted. /
CARRIED
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 4, 6 and 7 were identified for discussion.
VI' 'ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3. 5 and 8 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following, recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized_ to take all necessary action
required to give effect to same:
1. HAC10-02 — Heritage Advisory Committee Meeting Minutes
of February 8, 2010
THAT the Heritage Advisory Committee. meeting minutes of February. 8,
2010 be received for information and the recommendations contained
therein be approved.
-2-
General CommitfNeAfflEftee Meeting Minutes
March 23, 2010 Tuesday, March 2, 2010
Page 3 of 6
Minutes - 3
2. EDAC10-01 = Economic Development Advisory Committee
Meeting Minutes of February 11, 2010
THAT the Economic Development Advisory Committee meeting minutes
of February 11, 2010.be received for informationand the
recommendations contained therein be approved.
3. LSAC10-01- Leisure Services Advisory Committee Meeting
Minutes of February 18, 2010
THAT the Leisure Services Advisory Committee meeting minutes of
February 18, 2010 be received for information and the recommendations
contained therein be approved.
6. IES10-009- Snow Disposal Site Selection
THAT Council authorize award for detailed design of a snow disposal site
to Genivar in the amount of $64,250 excluding GST; and
THAT Council approve this award as a single source bid in accordance
with the requirements of the Purchasing By-law; and
THAT Council authorize the Director of Infrastructure and Environmental
Services to enter into an Engineering Agreement with Genivar.
S. Memorandum from the Director of Infrastructure and
Environmental Services `
Re: Waste Electrical and Electronic Equipment (WEEE)
Recycling Event -Saturday, March 27, 2010
THAT the memorandum regarding Waste Electrical and Electronic.
Equipment (WEEE) be received for information.
CARRIED
Vil DELEGATIONS
a) Ms Susan Walmer, Resident
Re: CLOSED SESSION
(Deferred from February 23, 2010 Council meeting)
(Added item)
• advice that is subject to solicitor -client privilege, including
communications necessary for that purpose;
Re: Westhill Redevelopment Company Limited, Notice of Motion
for Leave to Appeal to the Court of Appeal
Ms Susan Walmer, resident of the Town of Aurora, addressed General
Committee to express her concerns regarding the Closed Session item and
asked that the public be allowed more time to provide their input.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
-3-
Genera! CommitWeiSfflEr�imr�tee Meeting Minutes Minutes - 4
March 23, 2010 Tuesday, March 2, 2010
Page 4 of 6
General Committee recommends: 1
THAT the comments of the delegate be referred to the Closed Session
item as part of the record.
CARRIED
General Committee recommends:
THAT the additional items 9, 10 and 11 be brought forward.
CARRIED
General Committee recommends:
THAT the additional items 9, 10 and 11 be referred to the Closed Session
agenda for consideration once Closed Session is reconvened.
CARRIED
GeneralCommittee recommends:
THAT the Procedural By-law be waived to allow for any other Delegations
to be permitted.
CARRIED
b) Mr. Peter Ptersol, Resident
Re: CLOSED SESSION
(Deferred from February 23, 2010 Council meeting)
(Addeditem)
• advice that is subject to solicitor -client ' privilege, including
communications.necessary for that purpose;
Re: Westhiil Redevelopment Company Limited, Notice of Motion
for Leave to Appeal to the Court of Appeal
Mr. Peter Piersol, resident of the Town of Aurora, addressed General
Committee to express.his concerns regarding.the Closed Session item,
commended Council on its actions in this regard thus far and asked that .
Council continue to proceed as they have on this matter.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee recommends:
THAT the comments of the delegate be referred to the Closed Session
item on the General Committee agenda.
CARRIED
Vill PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
i
-4.
General Commit WelifflZ{A01 tee Meeting Minutes
March 23, 2010 Tuesday, March 2, 2010
Page 5of6
Minutes - 5
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 6 be brought forward.
CARRIED
6. PL10-006 — Draft Plan of Condominium Application
Ridgewood Developments Inc.
180 John West Way
File: D07-D1-09
General Committee recommends.,
THAT the Draft Plan of Condominium File D07-01-09 (Ridgewood
Developments Inc.) be approved, subject to Conditions of Approval as
outlined in Appendix "A" being fulfilled prior to final approval.
CARRIED
4. IESIO.007 — York Public Buyers Cooperative Fuel Supply Tender Award
General, Committee recommends:
THAT York Purchasing Co-op Fuel Supply Tender No, CT-09-02, as
issued by the Regional Municipality of York for the supply and delivery of
gasoline and diesel fuels to the Municipalities, be awarded to Ultramar
Limited for a three year term; and
THAT the Town issue the purchase order for Ultramar Limited, for costs
not to exceed $170,000 for 2010; and
THAT the Director of Infrastructure and Environmental Services be
authorized to approve purchase orders for 2011 and 2012 to an upset of
the approved. budget for each subsequent year.
CARRIED
PL10-020 — Planning Applications Status List
General Committee recommends:
THAT the Planning Applications Status List be approved.
CARRIED
X NEWBUSINESS/GENERAL INFORMATION —COUNCILLORS
Councillor Collins-Mrakas advised of an e-mail received from MPP Frank Klees
regarding an important meeting being held on March 9, 2010. Councillor Collins-
Mrakas.advised that serious service reductions have been announced on GO
transit and routes 62 and 64 are being cancelled as of April 5, 2010. A meeting
will be held in this regard at Town Hall, March 9, 2010 at 7:00 p.m.
-5.
Genera/ Commit eenerraa{�.oliStir9%i a Meeting Minutes
March 23, 2010 Tuesday, March 2, 2010
Page 6 of 6
Minutes - 6
Mayor Morris advised that she has been in touch with the Region, regarding the
above mentioned meeting to advise them that Council will be unable to attend
due to the scheduled Council meeting. Mayor Morris also advised that Council
will receive an update from York Region Transit following the March 9, 2010
meeting and this update will also be forwarded to the Traffic Safety Advisory
Committee. Mayor Morris advised that she will be working in donjunctlon'with
Mr. Klees office to ensure the residents of Aurora have a voice in this matter.
Councillor MacEachem advised that the recent report to Council regarding
recorded votes during this term of Council was similar to a report sent in 2006
covering the recorded votes for 2004, 2005 and 2006. Councillor MacEachern
advised that all members of Council at that time received a copy of the report and
if anyone would like a copy they could make a request to staff.
Councillor Granger requested that a copy of this report be made available in the
Council office area.
Mayor Morris advised that the report in 2006 also had information regarding each
Councillors attendance at meetings.
General Committee recommends:
THAT General Committee recess and reconvene into a Closed Session to.
consider:
advice that is subject to solicitor-dient privilege, including
communications necessary for that purpose
Re: Westhill Redevelopment Company Limited, Notice of Motion for
Leave to Appeal to the . Court of Appeal; including the
correspondence that has been referred to the General .
Committee discussion in that :Closed Session meeting this
evening.
CARRIED
General Committee recessed at 8:15 p.m. to reconvene Closed Session.
General Committee reconvened at 9:45 p.m.
X! ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:45 p.m.
CARRIED
.6-