AGENDA - General Committee - 20100302GENERAL COMMITTEE
AGENDA
NO.10-05
TUESDAY, MARCH 2, 2010
520 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
February 26, 2010
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AUiZORA
TOWN OFAURORA
GENERAL COMMITTEE MEETING
AGENDA
NO, 10-05
Tuesday, March 2, 2010
5:30 p.m.
Council Chambers
Councillor Granger in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III CLOSED SESSION
(Deferred from February 23, 2010 Council meeting)
RECOMMENDED:
THAT General Committee resolve into a Closed Session to consider:
• advice that is subject to solicitor -client privilege, including
communications necessary for that purpose
Re: Westhill Redevelopment Company Limited, Notice of Motion for
Leave to Appeal to the Court of Appeal
General Committee Agenda
Tuesday, March 2, 2010
Page 2 of 4
IV ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of
Tuesday, February 16, 2010
RECOMMENDED:
pg. 1
THAT the General Committee meeting minutes of Tuesday, February 16,
2010 be adopted.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V1 ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VII DELEGATIONS
None
Vlll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NEW BUSINESS/GENERAL INFORMATION — COUNCILLORS
X1 ADJOURNMENT
General Committee Agenda
Tuesday, March 2, 2010
Page 3 of 4
AGENDA ITEMS
1. HAC10-02 — Heritage Advisory Committee Meeting Minutes pg. 10
of February 8, 2010
RECOMMENDED:
THAT the Heritage Advisory Committee meeting minutes of February 8,
2010 be received for information and the recommendations contained
therein be approved.
2. EDAC10-01 — Economic Development Advisory Committee pg. 21
Meeting Minutes of February 11, 2010
RECOMMENDED:
THAT the Economic Development Advisory Committee meeting minutes
of February 11, 2010 be received for information and the
recommendations contained therein be approved.
3. LSAC10-01 — Leisure Services Advisory Committee Meeting pg. 28
Minutes of February 18, 2010
RECOMMENDED:
THAT the Leisure Services Advisory Committee meeting minutes of
February 18, 2010 be received for information and the recommendations
contained therein be approved.
4. IES10-007 — York Public Buyers Cooperative Fuel pg. 38
Supply Tender Award
RECOMMENDED:
THAT York Purchasing Co-op Fuel Supply Tender No, CT-09-02, as
issued by the Regional Municipality of York for the Supply and Delivery of
Gasoline and Diesel Fuels to the Municipalities, be awarded to Ultramar
Limited for a three year term; and
THAT the Town issue the purchase order for Ultramar Limited, for costs
not to exceed $170,000 for 2010; and
THAT the Director of Infrastructure and Environmental Services be
authorized to approve purchase orders for 2011 and 2012 to an upset of
the approved budget for each subsequent year.
General Committee Agenda
Tuesday, March 2, 2010
Page 4 of 4
5. IES10-009 — Snow Disposal Site Selection pg. 41
RECOMMENDED:
THAT Council authorize award for detailed design of a snow disposal site
to Genivar in the amount of $64,250 excluding GST; and
THAT council approve this award as a single source bid in accordance
with the requirements of the Purchasing By-law; and
THAT Council authorizes the Director of Infrastructure and Environmental
Services to enter into an Engineering Agreement with Genivar.
6. PL10-006 — Draft Plan of Condominium Application pg. 46
Ridgewood Developments Inc.
180 John West Way
File: D07-01-09
RECOMMENDED:
THAT the Draft Plan of Condominium File D07-01-09 (Ridgewood
Developments Inc.) be approved, subject to Conditions of Approval
attached as Appendix "A" being fulfilled prior to final approval.
7. PL10-020 — Planning Applications Status List pg. 54
RECOMMENDED:
THAT the Planning Applications Status List be received for information.
8. Memorandum from the Director of Infrastructure and pg. 68
Environmental Services
Re: Waste Electrical and Electronic Equipment (WEEE)
Recycling Event — Saturday, March 27, 2010
RECOMMENDATION:
THAT the memorandum regarding Waste Electrical and Electronic
Equipment (WEEE) be received for information.
GENERAL COMMITTEE AGENDA Minutes - Feb 16 2010 - 1
MARCH 2, 2010
Au1oxA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 10-04
Council Chambers
Aurora Town Hall
Tuesday, February 16, 2016
ATTENDANCE
COMMITTEE MEMBERS
Councillor Gaertner in the Chair; Councillors Buck,
Collins-Mrakas (arrived at 7:11 p.m.), Gallo, Granger,
MacEachern, McRoberts, Wilson and Mayor Morris
(arrived at 7:11 p.m.)
MEMBERS ABSENT
None
OTHER ATTENDEES
Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Building
and By-law Services, Director of Parks and
Recreation Services, Director of Planning and
Development Services, Director of Infrastructure and
Environmental Services; Director of Corporate and
Financial Services/Treasurer, and Council/Committee
Secretary
Councillor Gaertner called the meeting to order at 7:05 p.m.
1 DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary Interest under the Municipal Conflict of
InterestAct.
H APPROVAL.OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
CARRIED
Ill ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes
Wednesday, January 27, 2010
General Committee Meeting Minutes -Tuesday, February 2, 2010
General Committee recommends:
THAT the Special General Committee meeting minutes, dated January 27,
2010 and the General Committee meeting minutes, dated February 2,
2010 be adopted.
CARRIED
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GENERAL COMMITTEE AGENDA Minutes - Feb 16 2010 - 2
MARCH 2, 2010
General Committee Meeting Minutes
Tuesday, February 16, 2010
Page 2 of 9
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 6, 8, 910 and 11 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 3, 5 and 7 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the follovnhg recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
3. Central York Fire Services - Special Joint Council Committee
December 7, 2009
THAT the Central York Fire Services — Special Joint Council Committee
Meeting minutes from the December 7, 2009 meeting be received for
Information.
5. CFS10-003 — Capital Spending and the Accessibility Advisory Committee
THAT report CFS10-003 be received for information and referred to the
Accessibility Advisory Committee for comments or approval.
7. PLIO.013 — Application for Exemption from Part Lot Control
Royal Cliff Homes Bayview Inc.
Lots 8, 9, 37, 40, 41, 47,48 & 60, Plan 65M-4079
File D12-PLC-01-10
Related File D12-004A
THAT Council approve the application for exemption from Part Lot Control
submitted by Royal Cliff Homes Bayview Inc. to divide Lots 8, 9, 37, 40,
41, 47, 48 & 50 on Plan 65M-4079 into sixteen (16) separate lots; and
THAT Council enact By-law 5212-10.
CARRIED
VI DELEGATIONS
a) Mr. Evan Cambray, Member, Aurora Model Aircraft Club
Re: Item 8 — PR10.005 — Parks and Recreation Plan; and
Status of the Aurora Model Aircraft Club; and
Status and Plans of the Farm Land on Leslie Street
Mr. Evan Cambray addressed General Committee to provide an overview of the
Aurora Model Aircraft Club and to indicate the club members' desire to maintain
the use of the lands on Leslie Street for their hobby.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
GENERAL COMMITTEE AGENDA Minutes - Feb 16 2010 - 3
MARCH 2, 2010
General Committee Meeting Minutes
Tuesday, February 16, 2010
Page 3 of 9
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. AAC10-02— Accessibility Advisory Committee Meeting Minutes
February 3, 2010
General Committee recommends:
THAT the Accessibility Advisory Committee meeting minutes dated
February 3, 2010 be received for information and the recommendations
contained therein be approved.
CARRIED
2. EACIO.02 — Environmental Advisory Committee Meeting Minutes
February 4, 2010
General Committee recommends:
THAT the Environmental Advisory Committee meeting minutes dated
February 4, 2010 be received for Information and the recommendations
contained therein be approved.
CARRIED
4. BBS10.002 — Consideration to Issue Additional Taxi Licenses
General Committee recommends. -
THAT Council direct staff to initiate a review of Taxi Licensing By-law
4258-01.P, Schedule 13, to determine if additional licenses should be
issued based on Aurora's current population; and
THAT Council direct staff to hold a public meeting with representation from
the taxi Industry and the public to obtain input and feedback on the current
taxi service provided within the Town.
CARRIED
General Committee recommends:
THAT item 11 be brought forward for discussion.
CARRIED
11. PRI O-008 — Tree Permit Application for 32 Steeplechase Avenue
General Committee recommends:
THAT Council approve the attached application for the removal of trees at
32 Steeplechase Avenue in accordance with By-law 4474-03.D being a
by-law to authorize the injury or destruction of trees (Tree. Permit By-law);
and
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GENERAL COMMITTEE AGENDA Minutes - Feb 16 2010 - 4
MARCH 2, 2010
General Committee Meeting Minutes
Tuesday, February 16, 2010
Page 4 of 9
THAT further information be provided for the next Council meeting.
CARRIED
General Committee recommends:
THAT item 8 be brought forward for discussion.
CARRIED
General Committee recommends:
THAT Items 8 and 9 be considered together.
CARRIED
8. PR10-006 - Parks and Recreation Master Plan
(Deferred from February 2, 2010 General Committee Meeting)
and
9. Correspondence from Sport Aurora and Its Member Organizations
Re: Item 9 - Parks and Recreation Master Plan
General Committee recommends:
THAT the following be deleted from page 35 of the revised draft
Parks and Recreation Master Plan:
"As playgrounds are generally "walk -to" facilities serving
neighbourhood -level demands, it is recommended that the
Town provide a playground within 800 metres. (roughly a ten
minute walk time) of all built up residential areas (excluding
rural lands). The service radius should be unobstructed. by
major barriers such as waterways, railway lines, highways and
major roadways, etc."
and be replaced with the following:
"Playgrounds should be considered in newly developing or
existing residential areas that offer access unobstructed by
major barriers within an 800 metre radius."
CARRIED
General Committee recommends:
THAT the following be included on page 36 of the revised draft Parks
and Recreation Master Plan:
"At the time of the next Official Plan review, the Town should
stipulate that parkettes be a minimum of 1.6 hectares in size,
unless otherwise deemed acceptable by the municipality.
Small parkettes should be avoided in order to preserve
parkland dedication through the planning. process to obtain
park land that will address future recreational needs."
CARRIED
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GENERAL COMMITTEE AGENDA
Minutes - Feb 16 2010 - 5
MARCH 2, 2010
General Committee Meeting Minutes
Tuesday, February 16, 2010
Page 5 of 9
General Committee recommends:
THAT the Town of Aurora's trails inventory based on total
kilometres, be Included in the table reflecting Outdoor. Recreation
Facilities on page 26 of the revised draft Parks and Recreation
Master Plan.
CARRIED
General Committee recommends:
THAT the Urban Wildlife Park be given a separate heading on page
50 of the revised draft Parks and Recreation Master Plan.
CARRIED
General Committee recommends:
THAT the following be included on page 50 of the revised draft Parks
and Recreation Master Plan under the heading of Urban Wildlife
Park:
"The Town has adopted the Wildlife Park Master Plan and in so
doing has created the need for protection and establishment of
the eastern boundary of the park. The east boundary will be
established. and confirmed through the Sayview Northeast
Area 2C Secondary Planning process. Apart from the
secondary process, land acquisition(s) outside of this process
may be required to ensure success of the Wildlife Park. This
recommendation to be referred to the 2C Secondary. Plan
Steering Committee."
CARRIED
General Committee recommends:
THAT the word "conversation" in point 027 on page 69 of the revised
draft Parks and Recreation Master Plan be corrected to read
"conversion".
CARRIED
General Committee recommends:
THAT the priority of point 427 on page 69 of the revised draft Parks
and Recreation Master Plan be changed from low to high.
CARRIED
General Committee recommends:
THAT the following, which is reflected on page 30 of the revised draft
Parks and Recreation Master Plan, also be included on page 69:
"At least one new multi -use field should be provided at a
future Community Park, either as a natural or artificial turf
field, projected for 2011. In the event that an artificial turf
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GENERAL COMMITTEE AGENDA Minutes - Feb 16 2010 - 6
MARCH 212010
General Committee Meeting Minutes
Tuesday, February 16, 2010
Page 6 of 9
surface is chosen, the Town should collect contributions from
potential geld users, similar to the model used to fund the
Sheppard's Bush artificial turf field. Ideally, a multi -use field
would give scheduling priority to field sports other than soccer
in order to allow programs such as rugby, football, lacrosse,
Ultimate Frisbee, etc. to grow. The development of a multi -use
field(s) could possibly be formed using a model that Is similar
to the current scenario at Highland Field, where a soccer club
leases the land from the Town and is responsible for the
ongoing maintenance of the facifity."
CARRIED
General Committee recommends.
THAT the chart on page 10 of the consultant's version of the draft
Parks and Recreation Master Plan be included after page 11 of the
revised draft Parks and Recreation Master Plan.
CARRIED
General Committee recommends:
THAT the Executive Summary on page ill of the revised draft Parks
and Recreation Master Plan be referred to staff to reflect the
comments made thfs.evening.
CARRIED
General Committee recommends:
THAT the comments submitted by Sport Aurora and the user groups
be placed on a future Leisure Services Advisory Committee meeting
agenda for information. .
CARRIED
General Committee recommends:
THAT staff include a clause in the appropriate section of the revised
draft Parks and Recreation Master Plan indicating the need for the
Parks and Recreation Services department staff and the Leisure
Services Advisory Committee to establish a monitoring/review
process in order to identify changes in facility usage that may be
triggered by changes In trends or demographics, in order to address
surpluses or facility deficiencies in a timely fashion.
CARRIED
General Committee recommends:
THAT the Director of Corporate and Financial Services provide
information for the next Council agenda, regarding the Issue of
development charges, as outlined In the correspondence from
STORM Volleyball on page 98 of the agenda for this meeting.
CARRIED
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GENERAL COMMITTEE AGENDA
Minutes - Feb 16 2010 - 7
MARCH 2, 2010
General Committee Meeting Minutes
Tuesday, February 16, 2010
Page 7 of 9
General Committee recommends:
THAT the comments made this evening by Mr. Evan Cambray of the
Aurora Model Aircraft Club, be referred to the Leisure Services
Advisory Committee for consideration; and
THAT the Aurora Model Aircraft Club be notified when the matter will
be on the Leisure Services Advisory Committee agenda.
CARRIED
General Committee recommends:
THAT thanks be extended from the Mayor's Office, on behalf of
Council and the Town of Aurora, to all members of the Leisure
Services Advisory Committee and its sub -committees, as well as
Parks and Recreation Services staff, for their time and effort
pertaining to the Parks and Recreation Master Plan.
CARRIED
General Committee recommends:
THAT the revised draft Parks and Recreation Master Plan, as
amended be adopted.
CARRIED
6. CLS10-004—Pending List
General Committee recommends: .
THAT item NB74 on page 4 of report CLS10-004 be removed; and
THAT item PSA1 on page 3 of report CLS10-004 be removed; and
THAT item NB64 on page 2 of report CLS10-004 be removed; and
THAT item N822 on page 1 of report CLS10-004 be removed,, and
THAT item NB34 on page 1 of report CLS10.004 be removed and
THAT item NB50 on page 1 of report CLS10-004 be removed; and
THAT item NB51 on page 1 of report CLS10-004 be removed; and
THAT item NB55 on page 2 of report CLS10-004 be removed; and
THAT item N863 on page 2 of report CLS10-004 be removed, and
THAT item NB70 on page 4 of report CLS10-004 be revised to
indicate "in progress"; and
THAT item R7 on page 6 of report CLS10.004 indicate the Yonge and
Wellington Corridor Study. Steering Committee as the action
department; and
• % -
GENERAL COMMITTEE AGENDA Minutes - Feb 16 2010 - 8
MARCH 212010
General Committee Meeting Minutes
Tuesday, February 16, 2010
Page 8 of 9
THAT the information for item CLS50 on page 13 of report CLS10-004
be updated.
CARRIED
General Committee recommends:
THAT item PRS39 on page 21 of report CLS10-004 be removed.
CARRIED
General Committee recommends:
THAT the balance of report.CLS10-004 be received for information.
CARRIED
General Committee recommends:
THAT the meeting be extended past 10:30 p.m.
CARRIED
10. .PR10-006 - Relocation of Light Pole at Stewart Burnett Park
General Committee recommends:
THAT report PR10-006 - Relocation of Light Pole at Stewart Burnett
Park be referred to the Chief Administrative Officers department to
bring back a full report covering all elements of the matter.
CARRIED
IX NEWBUSINESS/GENERAL INFORMATION -COUNCILLORS
Councillor Gaertner extended congratulations to Ms Shelley Ware, Special
Events Coordinator, and other staff who were Involved, on a very successful
Arctic Adventure event on February 15, 2010.
X CLOSED SESSION
General Committee recommends:
THAT the following Closed Session matter be deferred until 6.00 p.m.
on Tuesday, February 23, 2010:
➢ Labour relations or employee negotiations;
- CFS10-004 - CUPE Negotiations -Strategy and Direction
CARRIED
a
.8.
GENERAL COMMITTEE AGENDA
Minutes - Feb 16 2010 - 9
MARCH 2, 2010
General Committee Meeting Minutes
Tuesday, February 16, 2010
Page 9 of 9
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:57 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-04 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY
23, WITH THE EXCEPTION OF ITEMS 1, 8, 10 AND 11. WHICH WERE DISCUSSED
AND ADOPTED AS AMENDED..
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK
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GENERAL COMMITTEE AGENDA JITEM #
MARCH 2, 2010
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. HAC10-01
SUBJECT: Heritage Advisory Committee
Recommendation Summary from Monday, February 8, 2010
DATE: March 2, 2010
RECOMMENDATIONS FOR CONSIDERATION
THAT Council receive for information the attached Heritage Advisory Committee meeting
minutes from its meeting on February 8, 2010; and
THAT Council adopt the following Heritage Advisory Committee recommendations:
PL10-007 — Designation under Part IV of the Ontario Heritage 15231
Yonge Street, "Bond's Grocery Store"
THAT report PL10-007 be received as information and that the Heritage Advisory
Committee recommend to Council
THAT the report from the Heritage Building Evaluation Working Group regarding
15231 Yonge Street "Bond's Grocery Store" be received and endorsed; and
THAT 15231 Yonge Street be approved for designation as a property of cultural
heritage value or interest pursuant to the provisions of Section 29, Part IV of the
Ontario Heritage Act; and
THAT the owners of 15231 Yonge Street be thanked for their interest in the
preservation of their heritage property; and
THAT the staff be authorized to:
Publish and serve Council's Notice of Intention to Designate as per the
requirements of the Act; and
Prepare a Designation By-law for the Property.
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GENERAL COMMITTEE AGENDA
MARCH 29 2010
ITEM # 1 - 2
March 2, 2010 -2- Report No. HAC10-01
2. . PL10-009 —Request for Feedback —Potential Redevelopment of Site at
31 Wells Street
THAT report PL10-009 be received for information; add
THAT it be recommend to Council that the report from the Heritage Building
Evaluation Working Group regarding 31 Wells Street, be received and
endorsed; and
THAT there is no objection in principle to future replacement of the building
on the subject property conditional upon following the formal process as it
applies to heritage structures; and
THAT an update report be brought back to the Heritage Advisory Committee
once such application is submitted.
3. PL10-014 — Projects Reviewed by the Manager of Heritage Planning and
Urban Design, December 2009 — January 2010
THAT report PL10-014 be received for information; and
THAT. it be recommended to Council that there be no objection to the
request to apply exterior stucco finish to the two -storey addition and one -
storey mud room at 49 Spruce Street.
4. PL10-008 —Wooden Interpretive Plaque Program for Heritage Buildings:
Plaque Request for 65 Fleury Street "Jenkins House"
THAT report PI10-008 be received for information; and
THAT it be recommended to Council that the request to participate in the
Aurora Wooden Interpretive Plaque Program for Heritage Building for 65
Fleury Street be supported; and
THAT Council authorize the expenditure of up to $25 for the application of
vinyl text to a blank wooden interpretive plaque for 65 Fleury Street as part of
the Town of Aurora's Wooden Interpretive Plaque Program.
9. Memorandum from the Managerof Heritage Planning and Urban Design
Re: 100 Old Yonge Street, Window Replacement (Added Item)
THAT it be recommended to Council that the replacement of the subject
windows be permitted.
=11-
GENERAL COMMITTEE AGENDA ITEM #
MARCH 2, 2010
March 2, 2010 - 3 - Report No. HAC10-01
ITEMS RECEIVED FOR INFORMATION BY THE HERITAGE ADVISORY
COMMITTEE
Delegation (a) Ivy Henriksen, Accessibility Advisor
Re: Accessibility for Ontarians with Disabilities Act (AODA) Standards
Delegation (b) Mr. Robert Lee
Re: Item 1 - Report PL10-007 — Designation under Part IV of the Ontario
Heritage Act -16231 Yonge Street, "Bond's Grocery Store"
Delegation (c) Mr. Kirk Kipling & Mr. Anthony Bianco
Re: Item 2 - Report PL7 0.009 — Request for Feedback — Potential
Redevelopment of Site at 31 Wells Street
Delegation (d) Mr. John McFarland & Mr. Robert Salhani
Re: Item 3 - Report PL10-014 — Projects Reviewed by the Manager of
Heritage Planning and Urban Design, December 2009 — January 2010
5. Memorandum from the Manager of Heritage Planning and Urban Design
Re: Tree Designation - Wells Street Public School — 64 Wells Street
6. Memorandum from the Manager of Heritage Planning and Urban Design
Re: Articles from Current Heritage Publications
7. PL10-011 — Ontario Heritage Trust, Heritage
Community Recognition Programs 2009-Award Winners
PL10-012 — Lieutenant Governor's Ontario Heritage Awards 2009
ATTACHMENTS
Attachment #1 — Heritage Advisory Committee Minutes of February 8, 2010
Prepared by. Carrie Eastwood, Council/Committee Secretary Ext. 4225
C vat_
Carrie Eastwood
Council/Committee Secretary
On behalf of the Heritage Advisory Committee
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GENERAL COMMITTEE AGENDA
MARCH 2, 2010
ITEM # 1 - 4
Committee:
Date:
Time and Location:
AURORA
COMMITTEE MINUTES
MEETING NO. 10-01
Heritage Advisory Committee
Monday, February 8, 2010
7:00 p.m., Holland Room
Committee Members: Donna Smith (Chair) (arrived at 7:45), John McIntyre (Vice -
Chair), Andries Godschalk, Erina Kelly, Lynne McKenzie, Bill
Newman and Jacqueline Stuart, Councillors Collins-Mrakas
and McRoberts
Members Absent: None
Other Attendees: Mai AI Nabhan, Manager of Heritage Planning & Urban
Design and Carrie Eastwood, Council/Committee Secretary
The Vice -Chair called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Councillor Collins-Mrakas Seconded by Jacqueline Stuart
THAT the agenda with the following additional item be approved:
➢ Memorandum from Ms Mai Al Nabhan, Manager of Heritage
Planning and.Urban Design
Re: '100 Old Yonge Street, Window Replacement
1Ws13cil_401
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GENERAL COMMITTEE AGENDA ITEM #
MARCH 212010
Heritage Advisory Committee Minutes
Monday, February 8, 2010
Page 2 of 8
ADOPTION OF MINUTES
Heritage Advisory Committee Meeting Minutes of Monday, December 14, 2009
Moved by Councillor McRoberts Seconded byAndries Godschalk
THAT the Heritage Advisory Committee minutes dated Monday,
December 14, 2009 be adopted.
CARRIED
DELEGATIONS
(a) Ivy Henriksen, Accessibility Advisor
Re: Accessibility for Ontarians with Disabilities Act (AODA) Standards
Ms. Ivy Henriksen, Accessibility Advisor, advised that the new Accessibility for
Ontarians with Disabilities Act (AODA), requires that all Advisory Committee
members must be made aware and familiar with the Town's Corporate Policy 63
— Accessibility Standards for Customer Service, Ms Henriksen provided a copy
of Policy 63, Guidelines for Accessible Customer Service as well as a Statement
of Understanding for each member to review, sign and return to the Secretariat
Office prior to February 19, 2010.
Moved by Councillor Collins-Mrakas . Seconded byAndries Godschalk
THAT the comments of the delegate be received for information.
CARRIED
(b) . Mr. Robert Lee
Re: Item 1 - Report PL10-007 — Designation under Part IV of the Ontario
Heritage Act -15231 Yonge Street, "Bond's Grocery Store"
Mr. Lee addressed the Heritage Advisory Committee to thank Ms Jacqueline
Stuart and staff for providing him with a rich and interesting historical background
of his property that he is having designated.
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GENERAL COMMITTEE AGENDA
MARCH 27 2010
ITEM # 1 - s
Heritage Advisory Committee Minutes
Monday, February 8, 2010
Page 3 of 8
Moved by Councillor Collins-Mrakas Seconded by Lynn McKenzie
THAT the comments of the delegate be received for information and
referred to item 1 for consideration.
W- T;3L"I
(c) Mr. Kirk Kipling & Mr. Anthony Bianco
Re: Item 2 - Report PL10-009 — Request for Feedback — Potential
Redevelopment of Site at 31 Wells Street
Mr. Kipling addressed the Heritage Advisory Committee to provide a brief
background related to the application to redevelop the site at 31 WeIIs.Street and
to advise the committee that he and Mr. Bianco would be available for questions
during consideration of this matter.
Moved by Councillor McRoberts
Seconded by Bill Newman
THAT the comments of the delegate be received for information and
referred to item 2 for consideration.
CARRIED
(d) Mr. John McFarland & Mr. Robert Salhani
Re: Item 3 - Report PL10-014 — Projects Reviewed by the Manager of
Heritage Planning and Urban Design, December 2009 — January 2010
Mr. McFarland addressed . the Heritage Advisory Committee to request
permission to use stucco for the exterior finish of his home with respect to the
addition that is currently being constructed.
Moved by Andries Godschalk
Seconded by Erina Kelly
THAT the comments of the delegate be received for information and
referred to item 3 for consideration.
CARRIED
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GENERAL COMMITTEE AGENDA JITEM # ' 7
MARCH 2, 2010
Heritage Advisory Committee Minutes
Monday, February 8, 2010
Page 4 of 8
ITEMS FOR CONSIDERATION
1. PL10-007 —Designation under Part IV of the Ontario Heritage 15231 Yonge
Street, "Bond's Grocery Store"
Moved by Jacqueline Stuart
Seconded by Andries Godschalk
THAT report PL10-007 be received as information and that the Heritage
Advisory Committee recommend to Council:
THAT the report from the Heritage Building Evaluation Working Group
regarding 15231 Yonge Street "Bond's Grocery. Store" be received and
endorsed; and
THAT 15231 Yonge Street be approved for designation as a property of
cultural heritage value or interest pursuant to the provisions of Section 29,
Part IV of the Ontario Heritage Act;. and
THAT the owners of 15231 Yonge Street be thanked for their interest in
the preservation of their heritage property; and
THAT the staff be authorized to:
+ Publish and serve Council's Notice of Intention to Designate as
per the requirements of the Act; and
Prepare a Designation By-law for the Property.
CARRIED
2. PL10-009 — Request for Feedback — Potential Redevelopment of Site at 31
Wells Street
Moved by Councillor McRoberts
Seconded by Erina Kelly
THAT report PL10-009 be received for information; and
THAT it be recommend to Council that the report from the Heritage
Building Evaluation Working Group regarding 31 Wells Street, be received
and endorsed; and
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GENERAL COMMITTEE AGENDA ITEM # 1 ' 8
MARCH 2, 2010
Heritage Advisory Committee Minutes
Monday, February 8, 2010
Page 5 of 8
3.
4.
THAT there is.no objection in principle to future replacement of the
building on the subject property conditional upon following the formal
process as it applies to heritage structures; and
THAT an update report be brought back to the Heritage Advisory
Committee once such application is submitted.
CARRIED
PL10-014 — Projects Reviewed by the Manager of Heritage Planning and
Urban Design, December 2009 — January 2010
Moved by Councillor Collins-Mrakas Seconded by Andries Godschalk
THAT report PL10-014 be received for information; and
THAT it be recommended to Council that there be no objection to the
request to apply exterior stucco finish to the two -storey addition and one -
storey mud room at 49 Spruce Street.
CARRIED
PL10-008 = Wooden Interpretive Plaque Program for Heritage Buildings:
Plaque Request for 65 Fleury Street "Jenkins House"
Moved by Councillor Collins-Mrakas Seconded by Donna Smith
THAT report PL10-008 be received for information; and
THAT it be recommended to Council that the request to participate in the
Aurora Wooden Interpretive Plaque Program for Heritage Building for 65
Fleury Street be supported; and
THAT Council authorize the expenditure of up to $25 for the. application of .
vinyl text to a blank wooden interpretive plaque for 65 Fleury Street as part
of the Town of Aurora's Wooden Interpretive Plaque Program.
CARRIED
-17-
GENERAL COMMITTEE AGENDA JITEM # 1 9
MARCH 2, 2010
Heritage Advisory Committee Minutes
Monday, February 8, 2010
iPage 6 of 8
5. Memorandum from the Manager of Heritage Planning and Urban Design
Re: Tree Designation — Wells Street Public School — 64 Wells Street
Moved by Councillor Collins-Mrakas . Seconded by Lynn McKenzie
THAT the memorandum regarding the designation of the trees at 64 Wells
Street be received for information.
CARRIED
INFORMATION ITEMS
6. Memorandum from the Manager of Heritage Planning and Urban Design
Re: Articles from Current Heritage Publications
Moved by Andries Godschalk
Seconded by Bill Newman
THAT the memorandum regarding Articles from Current Heritage
Publications be received for information.
CARRIED
Moved by Donna Smith Seconded by Councillor Collins-Mrakas
THAT Heritage Advisory Committee resolve into a Closed Session to
consider 2 personal matters about identifiable individuals, including
municipal or local board employees.
Me1Zilcl
CLOSED SESSION
At 7:58 p.m. the Heritage Advisory Committee recessed into Closed Session.
-18-
GENERAL COMMITTEE AGENDA JITEM # 1 - 10
MARCH 2; 2010
Heritage Advisory Committee Minutes
Monday, February 8, 2010
Page 7 of 8
At 8:04 p.m. the Heritage Advisory Committee reconvened.
7. PL10-011 —Ontario Heritage Trust, Heritage
Community Recognition Programs 2009-Award Winners
Moved by Councillor Collins-Mrakas Seconded by Lynn McKenzie
THAT report PL10-011 regarding the Ontario Heritage Trust Heritage
Community Recognition Awards, dated February 8, 2010 be received for
information.
CARRIED
8. PL10-012 — Lieutenant Governor's Ontario Heritage Awards 2009
Moved by Donna Smith
Seconded by Jacqueline Stuart
THAT report PL10-012 concerning the Lieutenant Governor's Ontario
Heritage Awards dated February 8, 2010 be received for information.
CARRIED
ADDITIONAL ITEM
9. Memorandum from the Manager of Heritage Planning and Urban Design
Re: 100 Old Yonge Street, Window Replacement
(Added Item)
Moved by Aridries Godschalk
Seconded by Bill Newman
THAT it be recommended to Council that the replacement of the subject
windows be permitted.
CARRIED
=19-
GENERAL COMMITTEE AGENDA
MARCH 2, 2010
ITEM # 1 - 11
Heritage Advisory Committee Minutes
Monday, February 8, 2010
Page 8 of 8
NEW BUSINESS
None
ADJOURNMENT
Moved by Bill Newman
THAT the meeting be adjourned at 8:04 p.m.
Mr. John McIntyre, Vice -Chair
Heritage Advisory Committee
CARRIED
-20-
GENERAL COMMITTEE AGENDA JITEM# 2 '
MARCH 2, 2010
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. EDAC10-01
SUBJECT: Economic Development Advisory Committee
Recommendation Summary from Thursday, February 11, 2010
DATE: March 2, 2010
RECOMMENDATIONS FOR CONSIDERATION
THAT Council receive for information the attached Economic Development Advisory
Committee meeting minutes from its meeting on February 11, 2010; and
THAT Council adopt the following Economic Development Advisory Committee
recommendations:
Memorandum from Anthony lerullo, Manager of Strategic Initiatives
Re: 2010 Business Retention and Expansion Work Plan
THAT it be recommended to Council that the attached 2010 Business Retention
and Expansion Work Plan be endorsed for implementation; and
THAT staff report quarterly to the Economic Development Advisory Committee on
the status of the proposed activities.
Delegation from Ms Ivy Henriksen, Accessibility Advisor, Town of Aurora,
Re: Accessibility for Ontarians with Disabilities Act (AODA) Training
2. Memorandum from Jim Kyle, Manager of Policy Planning
Re: The Aurora Promenade Project Update
3. Memorandum from Jim Kyle, Manager of Policy Planning
Re: The Town of Aurora Official Plan Project Update
4. Memorandum from Anthony lerullo, Manager of Strategic Initiatives
Re: Monthly Report from the Manager of Strategic Initiatives
-21-
GENERAL COMMITTEE AGENDA
MARCH 212010
ITEM # 2 - 2
March 2, 2010 -2- Report No. EDAC10-01
5. Memorandum from Techa van Leeuwen, Director of Building and By-law Services
Re: 2009 Construction Activity— Fourth Quarter Report
B. Town of Aurora Community Profile 2010
7. Extract from January 19, 2010 General Committee Meeting
Adopted at January 26, 2010 Council Meeting
Re: Economic Development Advisory Committee Meeting Minutes
of December 17, 2009
ATTACHMENTS
Attachment #1 — Economic Development Advisory Committee Minutes of February 11,
2010
Prepared by. Cindy Janzen, Manager of Legislative Services/Deputy Clerk Ext. 4217
Cindy Janzen
., Manager of Legislative Services/Deputy Clerk
On behalf of the Economic Development Advisory Committee
-22-
ITEM # 2 - a
GENERAL COMMITTEE AGENDA
MARCH 2, 2010
Auk
COMMITTEE MINUTES
MEETING NO. 10-01
Committee: Economic Development Advisory Committee
Date: Thursday, February 11, 2010
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Christopher Ballard, Chair, Councillor Evelina MacEachern,
(Vice -Chair), Councillor Wendy Gaertner, Councillor Al
Wilson, Bryan Black, Kent Dinning, Angelo Giannetta and
Bob Ince (representing Kathy van Nostrand)
Absent:
Kathy van Nostrand
Other Attendees: Neil Garbe, Chief Administrative Officer, Kelly Gobbels,
Executive Assistant to the Chief Administrative Officer,
Anthony leruilo, Manager of Strategic Initiatives and Elma
Stevenson, Committee Secretary
The Chair called the meeting to order at 7:06 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Bryan Black
Seconded by Councillor Gaertner
THAT the agenda with the following additional item be approved:
➢ Additional Information — Item 2 — Downtown Property Information
Map — Memorandum from Jim Kyle, Manager of Policy Planning Re:
The Aurora Promenade Project Update.
CARRIED
-23-
GENERAL COMMITTEE AGENDA
MARCH 2, 2010
ITEM # 2 - a
Economic Development Advisory Committee Record No. 10-01
Thursday, February 11, 2010
Page 2 of 5
- ADOPTION OF MINUTES
Moved by Councillor MacEachern Seconded by Kent Dinning
THAT the Economic Development Advisory Committee Minutes No. 09-10
dated Thursday, December 17, 2009 be adopted, subject to removing the
name of Geoffrey Dawe from the Absent list.
CARRIED
DELEGATIONS
(a) Ms Ivy Henriksen, Accessibility Advisor, Town of Aurora
Re: Accessibility for Ontarians with Disabilities Act (AODA) Training
Ms Ivy Henriksen, Accessibility Advisor for the Town of Aurora was in attendance
to distribute the following information:
➢ A copy of the Accessible Customer Service Guide for Boards &
Committees;
➢ A copy of the Town of Aurora Accessible Customer Service Policy #63;
➢ A Town of Aurora Statement of Understanding to be reviewed and signed
by Committee Members; and
➢ A sample of the accessibility feedback form used by the Town of Aurora.
Committee members were requested to review the material as presented and to
return the signed Statement of Understanding to the Customer and Legislative
Services Department by February 19, 2010.
Moved by Kent Dinning
Seconded by Bob Ince
THAT the delegation by Ms Ivy Henriksen, Accessibility Advisor regarding
Accessibility for Ontarians with Disabilities (AODA) Training be received
for information.
CARRIED
-24-
GENERAL COMMITTEE AGENDA ITEM # 2 - 5
MARCH 27 2010
I
Economic Development Advisory Committee Record No. 10-01
i Thursday, February 11, 2010
Page 3 of 5
MATTERS FOR CONSIDERATION
1. Memorandum from Anthony lerullo, Manager of Strategic Initiatives
Re: 2010 Business Retention and Expansion Work Plan
Moved by Bryan Black
Seconded by Kent Dinning
THAT it be recommended to Council that the attached 2010 Business
Retention and Expansion Work Plan be endorsed for implementation; and
THAT staff report quarterly to the Economic Development Advisory
Committee on the status of the proposed activities.
CARRIED
INFORMATIONAL ITEMS
2. Memorandum from Jim Kyle, Manager of Policy Planning
Re: The Aurora Promenade Project Update
Moved by Councillor Wilson
Seconded by Councillor Gaertner
THAT the Aurora Promenade Project Update and the Downtown Property
Information Map be received for information; and
THAT the Downtown Property Information Map be placed on the next
available Town of Aurora Notice Board.
CARRIED
3. Memorandum from Jim Kyle, Manager of Policy Planning
Re: The Town of Aurora Official'Plan Project Update
Moved by Kent Dinning
Seconded by Angelo Giannetta
THAT the Town of Aurora Official Plan Project Update be received for
information.
CARRIED
-25-
GENERAL COMMITTEE AGENDA
MARCH 212010
ITEM # 2 - 6
0,-
Economic Development Advisory Committee Record No.10-01
Thursday, February 11, 2010
Page 4 of 6
4. Memorandum from Anthony lerullo, Manager of Strategic Initiatives
Re: Monthly Report from the Manager of Strategic Initiatives
Moved by Councillor MacEachern
Seconded by Bryan Black
THAT the Monthly Report from the Manager of Strategic Initiatives be
received for information.
CARRIED
5. Memorandum from Techa van Leeuwen, Director of
Building and By-law Services
Re: 2009 Construction Activity — Fourth Quarter Report
Moved by Kent Dinning
Seconded by Angelo Giannetta
THAT the memorandum from Techa van Leeuwen, Director of Building
and By-law Services entitled "2009 Construction Activity — Fourth Quarter
Report be received for information.
CARRIED
6. Town.of Aurora Community Profile 2010
Moved by Councillor MacEachern
Seconded by Kent Dinning
THAT the Town of Aurora Community Profile 2010 document be received
for information.
CARRIED
7. Extract from January 19, 2010 General Committee Meeting
Adopted at January 26, 2010 Council Meeting
Re: Economic Development Advisory Committee Meeting Minutes
of December 17, 2009
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the extract from the January 19, 2010 General Committee meeting
be received for information.
-26-
GENERAL COMMITTEE AGENDA JITEM # 2 -
MARCH 2, 2010
N
Economic Development Advisory Committee Record No,10-01
Thursday, February 11, 2010
Page 5 of 5
NEW BUSINESS
Councillor MacEachern extended thanks to Anthony lerullo, Manager of Strategic
Initiatives for the excellent quality of the "Town of Aurora Community Profile 2010"
magazine and suggested that Mr. lerullo's name, title and contact information should be
included in the document.
The Committee was introduced and extended a welcome to Ms Kelly Gobbels,
Executive Assistant to Mr. Neil Garbe, Chief Administrative Officer.
ADJOURNMENT
Moved by Bryan Black
THAT the meeting be adjourned at 8:45 p.m.
CARRIED
Chris Ballard, Chair
Economic Development Advisory Committee
-27-
GENERAL COMMITTEE AGENDA
MARCH 2, 2010
ITEM # 3 - 1
TOWN OF AURORA
AUIZQRA GENERAL COMMITTEE REPORT No. LSAC10-01
SUBJECT: Leisure Services Advisory Committee
.Recommendation Summary from Thursday, February 18, 2010
DATE: March 2, 2010
RECOMMENDATIONS FOR CONSIDERATION
THAT Council receive for information the attached Leisure Services Advisory Committee
meeting minutes from its meeting on February 18, 2010;_and
THAT Council adopt the following Leisure Services Advisory Committee recommendations:
1. LSAC10-001 -Operation of Leash Free Dog Park
THAT it be recommended to Council that the Leisure Services Advisory Committee
extend its thanks and appreciation. to Ms Helen Clarke for her volunteer efforts in
cleaning and maintaining the Leash Free Dog Park; and
THAT the appropriate Department be directed to solicit Leash Free Dog Park users
to volunteer for the purposes of building a sub -committee that would operate the
Leash Free Dog Park and report back to the Leisure Services Advisory Committee
in the Spring of 2010 on the outcome of this process; and
THAT staff be directed to investigate and advise of what processes are available to
establish this volunteer sub -committee through "Adopt -a -Park" or other suitable
mechanism; and
THAT Parks staff be directed to meet with the Legal Department to determine what
safety signage would be appropriate for the Leash Free Dog Park, referring to other
existing dog parks for examples; and
THAT staff be directed to prepare a draft agreement between the Town of Aurora
and the proposed sub -committee, with consideration being given to the issues and
concerns raised at this meeting; and
THAT the draft agreement be brought back to the Leisure Services Advisory
Committee.
If'-T:IE
GENERAL COMMITTEE AGENDA ITEM # 3' 2
MARCH 2, 2010
March 2, 2010 -2- Report No. LSAC10-01
3. Information Item Requested by the Chair- Letter to the Editor of The
Auroran by Councillor Evelyn Buck dated February 9, 2010
THAT it be recommended to Council that the chronology of resolutions that went to
Council, along with the letter to the ed itor of The Auroran by Councillor Evelyn Buck
dated February 9, 2010, be referred to Councillor Buck for her information.
5. Trails Sub -Committee Minutes of November 13, 2009
THAT it be recommended to Council that a thank you letter be written to the Ministry
of Health Promotion, thanking the Minister and his staff for granting 60%funding of
the Trails Master Plan consulting; and
THAT the Leisure Services Advisory Committee receive the balance of the Trails
Sub -Committee Meeting minutes of November 13, 2009 for information.
ITEMS RECEIVED FOR INFORMATION BY THE LEISURE SERVICES
ADVISORY COMMITTEE
Delegation (a) Ms Ivy Henriksen, Accessibility Advisor
Re: Town of Aurora Accessible Customer Service Standard Corporate.
Policy Understanding .
Delegation (b) Ms Sher St. Kitts
Re: Verbal Update on the Canada Day Parade Sub -Committee
Delegation (c) Ms Helen Clarke
Re: Item 1 - LSAC10-001 - Operation of Leash Free Dog Park
2. Correspondence received from Fraser. Kegel Dated November 12, 2009
Re: 1s Annual Mothers Day 5K for Brain Cancer
4. Trails Sub -Committee Minutes of November 6, 2009
6. Leisure Services Advisory Committee Pending List
Extract from December 17, 2009 Council Meeting
Re: December 17, 2009 Leisure Services Advisory. Committee
Meeting Minutes
. 29
GENERAL COMMITTEE AGENDA JITEM # 3 - 3
MARCH 2, 2010
March 2, 2010 - 3 - Report No. LSAC10-01
ATTACHMENTS
Attachment #1 — Leisure Services Advisory Committee Minutes of February 18,.2010
Prepared by. Carrie Eastwood, Council/Committee Secretary Ext. 4225
Carrie Eastwood
Council/Committee Secretary
On behalf of the Leisure Services Advisory Committee
-30-
GENERAL COMMITTEE AGENDA
MARCH 2, 2010
ITEM # 3 - 4
Committee:
Date:
Time and Location
AURORA
COMMITTEE MINUTES
MEETING NO. 10-01
Leisure Services Advisory Committee
Thursday, February 18, 2010
7:00 p.m., Leksand Room
Committee Members: Councillor Evelina MacEachern, Chair, Councillor Granger,
Vice -Chair, Councillor McRoberts, John Clement, Stephen
Forsey, Michael Levesque, Judy Norwell, Jagdip Parhar,
Kenneth Whitehurst and Mayor Morris, ex-officio
Absent: None
Other Attendees: Jim Tree Manager of Parks and Carrie Eastwood, Committee
Secretary
The Chair called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by John Clement
Seconded by Councillor McRoberts
THAT the content of the agenda as circulated by the Customer and
Legislative Services Department be approved.
CARRIED
-31-
GENERAL COMMITTEE AGENDA
MARCH 2, 2010
ITEM # 3 - s
Leisure Services Advisory Committee Record No. 10-01
Thursday, February 18, 2010
Page 2 of 7
ADOPTION OF MINUTES
Leisure Services Advisory Committee Meeting Minutes of
Thursday, December 17, 2009
Moved by Stephen Forsey
Seconded by Kenneth Whitehurst
THAT the Leisure Services Advisory Committee meeting minutes of
Thursday, December 17, 2009 be adopted.
CARRIED
DELEGATIONS
(a) Ms Ivy Henriksen, Accessibility Advisor
Re: Town of Aurora Accessible Customer Service Standard
Corporate Policy Understanding
Ms Ivy Henriksen, Accessibility Advisor, advised that the new Accessibility for
Ontarians with Disabilities Act (AODA), requires that all Advisory Committee
members must be made aware and familiar with the Town's Corporate Policy 63
— Accessibility Standards for Customer Service. Ms Henriksen provided a copy
.of Policy 63, Guidelines for Accessible Customer Service as well as a Statement
of Understanding for each member to review, sign and return to the Secretariat
Office as soon as possible.
Moved by Jagdip Aarhar
Seconded by Michael Levesque
THAT the comments of the delegate be received for information.
CARRIED
-32-
GENERAL COMMITTEE AGENDA
MARCH 2, 2010
ITEM # 3�
Leisure Services Advisory Committee Record No. 10-01
Thursday, February 18, 2010
Page 3 of 7
(b)
(c)
Moved by John Clement
Seconded by Michael Levesque
THAT the procedural By-law be waived in order to allow the addition of:
Delegation (b) — Ms Sher St. Kitts
Re: Verbal Update on the Canada Day Parade Sub -Committee
Delegation (c) — Ms Helen Clarke
Re: Item 1 - LSAC10-001 - Operation of Leash Free Dog Park
CARRIED
Ms Sher St. Kitts
Re: Verbal Update on the Canada Day Parade Sub -Committee
Ms St. Kitts introduced Ms Renee Hayward to the Leisure Services Advisory
Committee, advising that she will be assisting with the Canada Day Parade and
related activities. Ms St. Kitts provided a brief verbal update on the progress of
the Canada Day Parade Sub -Committee in. preparation for the event.
Moved by John Clement
Seconded by Michael Levesque
THAT the comments of the delegate be received for information.
CARRIED
Ms Helen Clarke
Re: Item 1 - LSAC10-001 - Operation of Leash Free Dog Park
Ms Clarke provided a full verbal report on the status of the Leash Free Dog Park,
and outlined several concerns .and suggestions to improve the maintenance and
management of the park.
Moved by Michael Levesque
Seconded by Councillor Granger
THAT the comments of the delegate be received for information.
CARRIED
-33-
GENERAL COMMITTEE AGENDA
MARCH 2, 2010
ITEM # 3 - 7
Leisure Services Advisory Committee Record No. 10-01
Thursday, February 18, 2010
Page 4 of 7
MATTERS FOR CONSIDERATION
LSAC10-001 - Operation of Leash Free Dog Park
Moved by John Clement Seconded by Kenneth Whitehurst
THAT it be recommended to Council that the Leisure Services Advisory
Committee extend its thanks and appreciation to Ms Helen Clarke for her
volunteer efforts in cleaning and maintaining the Leash Free Dog Park;
and
THAT the appropriate Department be directed to solicit Leash Free Dog
Park users to volunteer for the purposes of building a sub -committee that
would operate the Leash Free Dog Park and report back to the Leisure
Services Advisory Committee in the Spring of 2010 on the outcome of this
process; and
THAT staff be directed to investigate and advise of what processes are
available to establish this volunteer sub -committee through "Adopt -a -Park"
or other suitable mechanism; and
THAT Parks staff be directed to meet with the Legal Department to
determine what safety signage would be appropriate for the Leash Free
Dog Park, referring to other existing dog parks for examples; and
THAT staff be directed to prepare a draft agreement between the Town of
Aurora and the proposed sub -committee, with consideration being .given
to the issues and concerns raised at this meeting; and
THAT the draft agreement be brought back to the Leisure Services
Advisory Committee.
.R I T r Wei
-34-
GENERAL COMMITTEE AGENDA
MARCH 2, 2010
ITEM # 3 - s
Leisure Services Advisory Committee Record No.10-01
Thursday, February 18, 2010
Page 6 of 7
2. Correspondence received from Fraser Kegel Dated November 12, 2009
Re: 1st Annual Mother's Day 5K for Brain Cancer
Moved by Stephen Forsey
Seconded by Michael Levesque
THAT the correspondence from Mr Fraser Kegel regarding the 1st Annual
Mother's Day 5K Race for Brain Cancer be received for information.
CARRIED
INFORMATIONAL ITEMS
3. Information Item Requested by the Chair - Letter to the Editor of The
. Auroran by Councillor Evelyn Buck dated February 9, 2010
Moved by Judy Norwell
Seconded by Stephen Forsey
THAT it be recommended to Council that the chronology of resolutions
that went to Council, along with the letter to the editor of The Auroran by
Councillor Evelyn Buck dated February 9, 2010, be referred to Councillor
Buck for her information.
CARRIED
4. Trails Sub -Committee Minutes of November 6, 2009
Moved by Councillor McRoberts Seconded by Michael Levesque
THAT the Leisure Services .Advisory Committee receive the Trails Sub -
Committee Meeting Minutes of November 6, 2009 for information.
X13an bra
-35-
GENERAL COMMITTEE AGENDA
MARCH 2, 2010
ITEM # 3 - 9
Leisure Services Advisory Committee Record No. 10-01
Thursday, February 18, 2010
Page 6 of 7
6.
EN
Trails Sub -Committee Minutes of November 13, 2009
Moved by John Clement
Seconded by Councillor McRoberts
THAT it be recommended to Council that a thank you letter be written to
the Ministry of Health Promotion, thanking the Minister and his staff for
granting 60% funding of the Trails Master Plan consulting; and
THAT the Leisure Services Advisory Committee receive the balance of the
Trails Sub -Committee Meeting minutes of November 13, 2009 for
information.
Leisure Services Advisory Committee Pending List
Moved by Councillor McRoberts Seconded by Michael Levesque
THAT item LSAC4 be removed from the Leisure Services Advisory
Committee Pending List.
CARRIED
Moved by Councillor McRoberts
Seconded by Judy Norwell
THAT the Leisure Services Advisory Committee Pending List be received
for information.
CARRIED
-36-
GENERAL COMMITTEE AGENDA ITEM # 3 - 10
MARCH 27 2010
Leisure Services Advisory Committee Record No. 10.01
Thursday, February 18, 2010
Page 7 of 7
7. Extract from December 17, 2009 Council Meeting
Re: December 17, 2009 Leisure Services Advisory
Committee Meeting Minutes
Moved by Councillor Granger Seconded by Jagdip Parhar
THAT the Leisure Services Advisory Committee receive for information the
extract from. the December 17, 2009 Council meeting 'regarding the
approval of the December 17, 2009 Leisure Services Advisory Committee
meeting minutes.
CARRIED
NEW BUSINESS
1,01f.7l -
ADJOURNMENT
Moved by Councillor McRoberts
THAT the meeting be adjourned at 8:59 p.m
CARRIED
Councillor Evelina MacEachern, Chair
Leisure Services Advisory Committee
-37-
GENERAL COMMITTEE AGENDA 11TEM #
MARCH 2, 2010
/ TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. IES10-007
SUBJECT: York Public Buyers Cooperative Fuel Supply Tender Award
FROM: IlmarSimanovskis, Director of Infrastructure & Environmental Services
DATE: March 2, 2010
RECOMMENDATIONS
THAT York Purchasing Co-op Fuel Supply Tender No, CT-09-02, as issued by the
Regional Municipality of York for the Supply and Delivery of Gasoline and Diesel
Fuels to the Municipalities, be awarded to UltramarLimited fora three year term; and
THAT the Town issue the purchase order for Ultramar Limited, for costs not to
exceed $170,000 for 2010; and
THAT the Director of Infrastructure and. Environmental Services be authorized to
approve Purchase Orders for 2011 and 2012 to an upset of the approved budget for
each subsequent year.
PURPOSE OF THE REPORT
To report to Council on the purchase of goods and services in accordance with the Town's .
Purchasing By-law.
BACKGROUND
The supply of fuel for the York Region area municipalities is facilitated through the York
Purchasing Co-op. The co-op tenders the supply of commonly required services and
commodities for the benefit of the participating members. The Town of Aurora is a
participating member and uses the results of various tenders to procure necessary
materials and services.
This report outlines the results of a recent tender for the supply of various fuel products
typically used by the municipality. The Town of Aurora's requirements are for the
uninterrupted provision of unleaded gasoline and a No. 1 ultra low sulphur diesel fuel to be
delivered to the Works Yard at 9 Scanlon Court.
-38-
GENERAL COMMITTEE AGENDA JITEM # 4 2
MARCH 212010
March 2 2010 - 2 - Report No. IES10-007
COMMENTS
The Regional Municipality of York on behalf of the Co-op issued Bid Number CT-09-02 for
Supply & Delivery of Gasoline and Diesel Fuels and closed the bid on December 22, 2009.
Bidders were notified of the RFT by advertisement via Biddingo.com and OPBA.ca (Ontario
Public Buyers Association) on December 1, 2009.
On December 3, 2009,7 firms were sent a copy of the bid notice; a Supplies and Services
Bidders List was utilized and 16 firms received the bid documents. Three addenda were
issued.
The contract period is from February 1, 2010 to December 31, 2W2, with an option to
renew for 2 additional years in 1 year increments.
Fuel Price Evaluation
Fuel pricing is based on a daily wholesale rack price which is determined by various
industry agencies; As this commodity experiences regular price fluctuations, the fuel
purchase contract is based on the referenced daily wholesale rack price at time of
purchase. To allow for a fair tender evaluation process, the. form of tender identified a
wholesale rack rate based on November 24, 2009 pricing. The bidders have based their
pricing submissions on this wholesale rack price and have added their fixed mark-up costs
and taxes to develop the total cost per litre to the municipalities. Table No. 1 summarizes
the two lowest bids based on the total quantity of fuel that is estimated to be used
throughout the three year term of the contract.
Table 1, Tender Summar
Wholesale
Rate
Nov. 24109
Tender
Cost
3 year
volume (L)
Contract Value
for Evaluation
Purposes Only
Suncor Energy Inc.
Unleaded
1 $0.6067
$0.8938
1265,811.
$237,581.67
Diesel
I $0:6199
1$0.8344
329,715
$275,114.20
Total
1
1
$512,696.07
Ultramar Ltd.
Unleaded
1 $0.6067
$0.8986
1265,811
$238,857.76
Diesel
1$0.6199
$0.8301
1329,715
$273,696.42
Total
1
1
1$512,664.18
Based on the results, Ultramar Limited is the lowest responsive bidder of the combination
of the two required fuels for the Town.
-39-
GENERAL COMMITTEE AGENDA JITEM# 4 - 3 "
MARCH 2, 2010
March 2, 2010 - 3 - Report No. IES10-007
ALTERNATIVES TO THE RECOMMENDATION
1. Council may wish to decline the tender results from the Co-op.
FINANCIAL IMPLICATIONS
Funds of $170,000 have been budgeted for 2010 for fuel purchases. It is anticipated that
future budgets for the outlook years will be approved during each year's budget
deliberations. This contract does not have a. minimum purchasing requirement and future
budgets will be based on fuel usage and unit costs at that time.
CONCLUSIONS
It is recommended that the Town proceed with fuel purchases for unleaded and diesel fuel
through Ultramar Ltd.. in accordance with the results of York Purchasing Co-op Fuel
Supply Tender No, CT-09-02 to an upset total cost of $170,000 for 2010.
PRE -SUBMISSION REVIEW
Executive. Leadership Team Meeting— February 17, 2010
Prepared by. Aaron Karmazyn, Manager of Facilities, Property
& Fleet - Ext. 4323
limar SinrAovsgis
Director of Infrastructure
& Environmental Services
-40-
Neil Garbe .
Chief Administrative Officer
GENERAL COMMITTEE AGENDA ITEM #. 5 - 1
MARCH 2, 2610
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. IES10-009
SUBJECT: Snow Disposal Site Selection
FROM: llmar Simanovskis, Director of Infrastructure and Environmental
Services
DATE: March 2, 2010
RECOMMENDATIONS
THAT Council authorize award for detailed design of a snow disposaisite to Genivar
in the amount of $64,250 excluding GST; and
THAT council approve this award as a single source bid in accordance with the
requirements of the Purchasing By-law; and
THAT Council authorizes the Director of Infrastructure and Environmental Services
to enter into an Engineering Agreement with Genivar.
PURPOSE OF THE REPORT
The purpose of this report is to provide.Council with information regarding the conclusions
and recommendations of the "Snow Disposal Feasibility Study" and to seek Council
approval to proceed with the detail design of the snow disposal facility in Lambert Willson
Park.
BACKGROUND
On August 22, 2006, Council recommended:
"THAT Report No. PW06-043 detailing the results of the Ecoplans Ltd. April
10, 2006 Salt Management Plan be received by Council;
THAT staff be requested to include in the 2007 budget:
Funding for the required steps to start the implementation of the building
of a snow disposal site."
In 2009, Genivar was retained through a competitive process to prepare a Snow
Disposal Feasibility Study and recommend a preferred location for a snowdisposal site
within the Town of Aurora. This study is now complete and detailed design may now
proceed.
GENERAL COMMITTEE AGENDA ITEM #
MARCH 2, 2010
March 2, 2010 -2- Report No. IES10-009
The Snow Disposal Site has to Accommodate Town Accumulations
The need for a snow disposal site is a result of limited on street storage space or excessive
snow accumulations resulting from severe snow falls. These areas are typically located in
the downtown sections of Aurora as well as in areas with narrow or restricted rights of way.
Considering recent accumulations and planned future growth, the Consultant has
determined that snow storage requirements could be accommodated in an area at least
150m long and 15m wide with an average height of 4.4m.
Lambert Willson Park is the Preferred Location for a Permanent Snow Disposal Site
Five sites were studied as potential snow disposal sites forAurora. 2 sites are located on
privately owned land and 3 sites are located on Town owned lands.
These sites are identified in Appendix "A" and described.herein:
1. Site No. 1: North side of St. John's Sideroad, east of Leslie Street (privately owned
land).
2. Site No. 2: South side of St. John's Sideroad, east of Leslie Street (privately owned
land).
3. Site No. 3: Lambert Willson Park, east side of Industrial Parkway North (Town
owned land).
4. Site No. 4: Scanlon Court, Works Yard, west of Industrial Parkway North and north
of Wellington Street East (Town owned land).
5. Site No. 5: Fleury Park, south of Aurora Community Centre (Town owned land).
All sites were evaluated based on criteria including soil conditions, accessibility, ground
water and surface water influence, technical feasibility and economic impact, Based on
these criteria, Lambert Willson Park was determined to be the preferred site.
Infrastructure and Environmental Services as well as Parks and Recreation Services
support Lambert Willson Park as the preferred location for a permanent snow disposal site.
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GENERAL COMMITTEE AGENDA JITEM #
MARCH 2, 2010
March 2, 2010 3 Report No. IES70-009
Lambert Willson Park Site will be Designed with a Paved Snow Disposal Area and
Meltwater Treatment Capability
To facilitate the snow disposal site, the existing driveway and parking lot would be paved
and a melt water treatment facility will be constructed.
The paving of the area is required to provide a more durable surface for vehicle traffic and
snow moving equipment. The paved areas will also act as snow melt water controls to
ensure that runoff is adequately treated prior to entering the natural environment.
The detailed design is now required to complete the construction drawings and
specifications so that the project can be tendered. It is planned that this project will be
tendered in late summer with expectation that the facility will be available for the winter of
2010. This however may be'delayed depending on melt water treatment requirements
which must be approved by the appropriate authorities as part of the detailed design
process.
Current Consultant to Continue with Detailed Design
Genivar have performed satisfactorily in completing the current study. They are an industry
leader in this area of service and have demonstrated their abilities and expertise. It is
recommended that the single source provisions of the purchasing by-law be applied to
extend their current contract to include the detailed design phase. This will allow the
consultant to leverage their gained knowledge and experience of Aurora's requirements.
ALTERNATIVE(S) TO THE REPORT
1. Issue a request for proposal for detailed design services
2. Not proceed with completion of a snow disposal site
FINANCIAL IMPLICATIONS
Approved funding in the amount of $417,922 is available for the snow disposal site detail
design and construction.
As the estimated construction cost of the facility is approximately $240,000, sufficient funds
are available for the design as well as the construction of the facility.
CONCLUSIONS
Staff recommend to proceed with the detail design of the snow disposal facility in Lambert
Willson Park at the cost of $64,250 excluding GST and that this assignment be awarded to
Genivar as a single source award in accordance with Purchasing By-law requirements.
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GENERAL COMMITTEE AGENDA JITEM # 5 - 4
MARCH 2, 2010
March 2, 2010 - 4 - Report No. IES10-609
ATTACHMENTS
Appendix "A" —Location of snow disposal site
PRE -SUBMISSION REVIEW
Executive Leadership Team Meeting of February 17, 2010.
Prepared by. Anca Mihail, Acting Manager of Engineering - Ext. 4383
1(r�►ar Sim ovskis Neil Garbe
Director, infrastructure & Chief Administrative Officer
Environmental Services
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GENERAL COMMITTEE AGENDA
MARCH 2, 2010
ITEM # 6 - 1
TOWN OF AURORA
AuR—o GENERAL COMMITTEE No. PL10-006
SUBJECT: Draft Plan of Condominium Application
Ridgewood Developments Inc.
180 John West Way
File: D07-01-09
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: March 2, 2010
RECOMMENDATION
THAT the Draft Plan of Condominium File D07-01-09 (Ridgewood Developments
Inc.) be approved, subject to Conditions of Approval attached as Appendix "A"
being fulfilled prior to final approval.
PURPOSE OF THE REPORT
The owner has submitted an application on the subject lands shown as Figure 2 for
approval of a Draft Plan of Condominium for a 5 storey,153 unit residential building.
Location
The subject lands shown on Figure 1 are located on the south west corner of
Hollandview Trail and John West Way and are municipally known as 180 John West
Way. The surrounding uses are as follows:
North:
Hollandview Trail, Retirement Home
South:
Town Hall
East:
John West Way, Residential and Town Park
West:
Open Space
Official Plan
The Bayview-Wellington Centre Secondary Plan (OPA No. 6) designates the subject
lands "High Density Residential' and "High Density — Mixed Use Residential and
Commercial'. The proposed plan of condominium conforms with the policies of the
Official Plan.
Zoning By-law
The lands are zoned 'Residential Commercial (C7-2) Zone" by the Town of Aurora
Zoning By-law 2213-78, as amended. The subject proposal is consistent with the
zoning of the property.
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GENERAL COMMITTEE AGENDA JITEM # 6' 2
MARCH 25 2010
March 2, 2010 .2- Report No. PL10-006
Site Plan
The site plan application, under file D11-02-07, was approved by Council on August 14,
2007. The building is currently under construction and the Owner has submitted a draft
plan of condominium application for approval.
The details of the residential, building currently under construction are as follows:
Building Height
5 Storeys
Number of Units
153
Type of Units
1 Bedroom
1�
1 +1 Bedroom
45
2 Bedroom
21
2 + 2 Bedroom
75
Resident Parking
205
Visitor Parkin
46 26 surface
Total Parking
251
The residential development has direct access to John West Way. The collection of
garbage and recycling and the removal of snow will be administered privately by the
Condominium Corporation. Common areas include an outdoor pool, meeting room, a
party room and fitness room available to building residents.
PLANNING CONSIDERATIONS
The Draft Plan of Condominium is in accordance with the approved site plan. The
subject application was circulated to both internal departments and external agencies
for review and comment. No objections or concerns have been received. Comments
and/or conditions received by staff have been incorporated into the Conditions of
Approval attached hereto as "Appendix A".
FINANCIAL IMPLICATIONS
There are no financial implications associated with the subject proposal. Fees, service
charges and development charges were paid at the execution of the site plan
agreement and the issuance of the building permit(s).
SERVICING ALLOCATION
Council has allocated 163 units for the subject development.
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GENERAL COMMITTEE AGENDA ITEM # 6 - 3
MARCH 2, 2010
March 2, 2010 - 3 - Report No. PL10-006
ALTERNATIVE TO THE RECOMMENDATIONS
None.
PROVINCIAL POLICY STATEMENT
The subject application is consistent with the policies of the Provincial Policy Statement.
CONCLUSIONS
The Planning and Development Services Department has reviewed the subject
application for a Draft Plan of Condominium which is consistent with the approved site
plan, and is in accordance with the provisions of the Town's Official Plan and Zoning
By-law. The Planning Department has no objections to the approval of the subject draft
plan of condominium, subject to the conditions attached as Appendix "A" to this report.
ATTACHMENTS
Figure 1 - Location Plan
Figure 2 - Proposed Draft Plan of Condominium -Level 1
Appendix "A" — Conditions of Approval
PRE -SUBMISSION REVIEW
Management Team Meeting — January 20, 2010
Prepared by. Cristina Celebre, Extension 4343
Marco Raniiinno, M.C.l.P., R.P.P.
Director of Planning and
Development Services
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-Neil GArbe
Chief Administrative Officer