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AGENDA - Council - 20100928AutcoRA COUNCIL MEETING AGENDA NO.10-24 TUESDAY, SEPTEMBER 28, 2010 7:00 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE September 24, 2010 AUlZORA TOWN OF AURORA COUNCIL MEETING AGENDA NO. 10-24 Tuesday, September 28, 2010 7:00 p.m. Council Chambers I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Customer and Legislative Services Department be approved as presented. 111 OPEN FORUM IV ADOPTION OF MINUTES Special Council Minutes of Wednesday, September 8, 2010 pg.' Council Minutes of Tuesday, September 14, 2010 pg.7 Special Council Minutes of Tuesday, September 21, 2010 pg.18 Special Council Minutes of Wednesday, September 22, 2010 pg.21 RECOMMENDED: THAT the Special Council minutes of Wednesday, September 8, 2010, the Council Minutes of Tuesday, September 14, 2010, the Special Council Minutes of Tuesday, September 21, 2010 and the Special Council Minutes of Wednesday, September 22, 2010 be adopted as printed and circulated. Council Meeting Agenda Tuesday, September 28, 2010 Page 2 of 6 V PRESENTATIONS (a) Laura Schembri, Executive Director, and Robert Layton, pg.30 President and Chair, Board of Directors of the Aurora Cultural Centre Re: Aurora Cultural Centre Activities and Initiatives (b) Susan Ferrante, Volunteer, Member of the Canada Day pg.31 2010 Parade Subcommittee Re: Student Volunteer Recognition VI PUBLIC SERVICE ANNOUNCEMENTS Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION IX DELEGATIONS (a) Nancy Henderson/Sheldon Fenton, representing 15278 pg.32 Yonge Limited Re: PL10-065 — Yonge and Wellington Corridor Study — The Aurora Promenade X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION XI REGIONAL REPORT York Regional Council Highlights — September 23, 2010 pg. 33 Mayor's Report RECOMMENDED: THAT the Regional Report be received for information. Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS Council Meeting Agenda Tuesday, September 28, 2010 Page 3 of 6 Xlll CLOSED SESSION XIV READING OF BY-LAWS RECOMMENDED: THAT the following listed By-laws be given 1st, 2nd and 3rd readings, and enacted: 5275-10 BEING A BY-LAW to Amend the Taxicab pg. 77 Meter Rates contained within the Town's Business Licensing By-law Number 4248-01.P, as amended. (Report BBS10-009 — GC Sept.7/10) 5280-10 BEING A BY-LAW to designate and pg. 79 erect stop signs at the intersection of McClellan Way and Briardale Place/ Loraview Lane 5286-10 BEING A BY-LAW to Confirm Actions by pg. 80 Council Resulting from Council Meeting 10-24 on September 28, 2010 XV ADJOURNMENT Council Meeting Agenda Tuesday, September 28, 2010 Page 4 of 6 AGENDA ITEMS 1. General Committee Meeting Minutes of Tuesday, September 21, 2010 pg.37 RECOMMENDED: THAT the minutes of the General Committee meeting of Tuesday, September 21, 2010 be received and the recommendations carried by the Committee be approved. 2. PL10-064 — 2C Secondary Plan pg.46 Recommendation to Adopt the Town Initiated 2C Secondary Plan (Appendices and/or attachments to be distributed Monday, September 27, 2010.) RECOMMENDED: THAT Council enact By-law No. 5284-10, being a By-law to adopt Official Plan Amendment No. 73; and THAT Council authorize Town staff to appear at the Ontario Municipal Board Hearing scheduled for February 20, 2011 and the hiring of external legal counsel and experts as required to support the Town's position at the Board Hearing 3. PL10-066 — Town of Aurora Official Plan - September 2010 pg.51 Recommendation to Adopt the New Official Plan (Appendices and/or attachments to be distributed Monday, September 27, 2010.) RECOMMENDED: THAT Council enact By-law No. 5285-10, being a By-law to repeal the current Official Plan for the Town of Aurora dated June 27, 1991and to adopt the new Official Plan as the Official Plan for the Town of Aurora; and THAT should the Official Plan or portions of the plan be appealed to the Ontario Municipal Board, Council authorize Town Staff to appear before the OMB and the hiring of external legal counsel and experts as required to support the position of the Town before a Board Hearing; That Council declares that the Official Plan Update meets the requirements of section 26 1(a)i, ii, and iii of the Planning Act; and Council Meeting Agenda Tuesday, September 28, 2010 Page 5 of 6 THAT Council endorses the "Aurora Promenade — Concept Plan — Urban Design Strategy". 4. LGL10-004 — Adena Meadows Limited Parkland Dedication/ pg.66 Cash -in -Lieu RECOMMENDED: THAT Council receive Report No. LGL10-004; and THAT, pursuant to the Minutes of Settlement, dated July 18, 2003, staff is directed to work with Adena Meadows and MI developments to effect the conveyance of the Lands or alternate lands by no later than October 31, 2010; and THAT, in the event the Lands or alternate lands have not been conveyed to the Town by October 31, 2010, staff is directed to request cash -in -lieu and remit this matter to the Ontario Municipal Board in the event of disagreement respecting the amount thereof, including the method of calculation and the applicability of the Town's By-law Number 4291-01.F. 5. Reporting out from Closed Session Meeting of Council held on pg.76 August 17, 2010 RECOMMENDED: THAT the recommendations from the Closed Session meeting of Council held on August 17, 2010 regarding the following matter be reported out: ➢ Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Re: Appeal to the Ontario Municipal Board by Antony Malfara, Tanya Bucciol, Malina Giorgio and Stefano Bucciol (owners of the lands at 15086 — 15088 Yonge Street) against the decision of Council to enact Interim Control By-law No. 5231-10 15086, 15088, 15074 and 15064 Yonge Street; 101, 103 and 107 Temperance Street; 16 Reuben Street; and Lane as shown on Plan 39 Council Meeting Agenda Tuesday, September 28, 2010 Page 6 of 6 Reporting out from Closed Session Meeting of Council held on September 14, 2010 RECOMMENDED: THAT the recommendations from the Closed Session meeting of Council held on September 14, 2010 regarding the following matter be reported out: ➢ Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Re: Adena Meadows Limited et al. ("Magna") Parkland Dedication/Cash-in-lieu West side of Leslie Street, South of Wellington Street East Council Meeting Agenda Special Council 10-20 - 'I September 28, 2010 AURORA TOWN OF AURORA SPECIAL COUNCIL MEETING MINUTES NO. 10-20 Council Chambers Aurora Town Hall Wednesday, September 8, 2010 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Gallo, Granger (arrived at 7:07 p.m.), MacEachern, McRoberts, and Wilson MEMBERS ABSENT Councillors Collins-Mrakas and Gaertner OTHER ATTENDEES Director of Infrastructure and Environmental Services, Manager of Policy Planning, Policy Planner, Ron Palmer, The Planning Partnership, Tom Janzen, The Planning Partnership, Harold Madi, The Planning Partnership, Manager of Legislative Services/Deputy Clerk, and Council/Committee Secretary Mayor Morris called the meeting to order at 7:04 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of lnlerest Act. It APPROVAL OFAGENDA Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the agenda as circulated by the Customer and Legislative Services Department be approved as presented with the following additions, Delegation (a) Nancy .Henderson, Reserve Properties,. and Julian Jacobs, Julian Jacobs Architects, representing the Ownership Group of 15278 Yonge Street. Re: Item 1 — PL10-059 — Five Year Official Plan Review Delegation (b) Wendy Nott, Walker, Nott, Dragicevic Associates Limited, representing 1623 Wellington Street Development Ltd. Re: Item 1 — PL10-059 — Five Year Official Plan Review' - Correspondence from Wendy Nott, Walker, Nott, Dragicevic Associates Limited, regarding Draft Town of Aurora Official Plan Re; Item 1 — PL10-059 —Five Year Official Plan Review ➢ Correspondence from Helen Lepek, Lepek Consulting Inc:, regarding 15278 Yonge Street Limited Re: Item 1 — PL10-059 — Five Year Official Plan Review Council Meeting. Agenda Special Council 10-20 - 2 September 28, 2010 Special Council Meeting Minutes Wednesday, September 8, 2010 Page 2 of 6 ➢ Correspondence from Gary Templeton, Templeton Planning Ltd., regarding 2 Willow Farm Lane Re: Item 1 — PL10-059 — Five Year Official Plan Review Correspondence from Brad Keast, SmartlCentres, regarding Draft Town of Aurora Official Plan Re: Item 1 — PL10-059 — Five Year Official Plan Review CARRIED Ill DELEGATIONS . (a) Nancy Henderson, Reserve Properties, and Julian Jacobs, Julian Jacobs Architects, Representing the Ownership Group of 15278 Yonge Street Re: Item 1— PL10-059 — Five Year Official Plan Review Nancy Henderson, Vice President of Reserve Properties, addressed Council representing the ownership group of the old Price Chopper site, now Liquidation World; at 15278 Yonge Street and raised concerns that the existing rights as C2 zoned property appear to have been taken. away by the draft Official Plan, that the proposed removal of permitted use. as single -use retail building, and the proposed division of their property are of great concern and advised that it is imperative that the entire property be included in upper downtown designation. Ms Henderson stated that the project requires a certain threshold to be viable and noted that they Initially wished to achieve eight storeys and have now respectfully asked for the approval of not less than seven storeys. She advised that they do not accept the use of angular plane as an appropriate tool when there are additional buffering principles and policies that are more appropriate. Ms Henderson stated that development charges of almost $30,000 per unit have a significant Impact on this or any development, that the draft OP begins to address this by elimination of the cash -in -lieu of parkland provision for downtown development, but they are looking for the Town to assist in providing financial incentives to developers of properties in this entire zone. Moved by Councillor Wilson Seconded by Councillor Granger THAT the comments of the delegate be received, referred to staff, and referred to the correspondence matrix. CARRIED (b) Wendy Nott, Walker, Nott, Dragicevic Associates Limited, Representing 1623 Wellington Street Development Ltd. Re: Item 1 — PLIO.069 — Five Year Official Plan Review Wendy Nott, Senior Principal of Walker, Nott, Dragicevic Associates Limited, addressed Council representing SmartCentres, specifically with respect to their .lands on the south side of Wellington between Highway 404 and Leslie Street.' Ms Nott advised that SmartCentres wishes to retain the employment area designation, but wishes to broaden the permitted uses somewhat to provide for complementary uses on the south side of Wellington, to allow for early development of the lands and provide jobs and assessment revenues. She stated that their request is that staff be directed to continue to consult with them and that the opportunity be opened up to review OPA 30 or any other relevant existing Official Plan policies as they pertain to the SmartCentres lands. .2. Council Meeting Agenda September 28, 2010 Special Council 10-20 - 3 Special Council Meeting Minutes Wednesday, September 8, 2010 Page 3 of 6 Moved by Councillor Wilson Seconded by Councillor Granger THAT the comments of the delegate be received, referred to staff, and referred to the correspondence matrix. CARRIED IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. PL10-059 —Five Year Official Plan Review Moved by Councillor MacEachern Seconded by Councillor Gallo THAT Council receive the report and that all comments be referred to staff. CARRIED 2. Town of Aurora Official Plan Review PowerPoint Presentation Moved by Councillor Gallo Seconded by Councillor Buck THAT Council receive the presentation and provide comments on the Draft Official Plan. CARRIED 3. Public Questions and Input into the Official Plan Review Process I Chris Reddick, business owner of Supreme Collision Centre at 15306 Yonge Street, asked why his property is not included in the plan. of the LW development project. Mr. Reddick's property is located north of the former Price Chopper site. Michael Evans, business owner of True Value Hardware at 15236 Yonge Street, expressed concern that he hasn't seen any changes as a result of the Aurora Promenade study which he understood was supposed to help business owners at Yonge and Wellington. Mr. Evans was also concerned that the Yonge and Wellington area is now being referred to as a corridor. Gregory Cook, resident of Aurora, raised concerns regarding the lack of emphasis on an educational element, specifically a post -secondary component and suggested that the Town contemplate an open proposal call for 'centres of excellence' that could be developed within the Town. Mr. Cook suggested that the Town utilize current software technologies to illuminate what the effects would be, as it is difficult to anticipate, without visual aids, the transformational effect of converting existing buildings into something different. Mr. Cook also suggested that conflicts, existing and potential, could be eliminated by conducting comprehensive servicing studies for the whole town for waterlwaste water and transportation. Mr. Cook suggested that some of the existing principles respecting resources and natural resources should be ensconced In the Official Plan, having a green standard and bringing sustainable principles forward. Klaus Wehrenberg, resident of Aurora, reiterated the need for environmental upgrading of the Official Plan and stated his concerns regarding the exemption for Promenade -located properties to contribute open space and cash -in -lieu. Mr. Wehrenberg stated his belief that the Town needs to provide public lands and introduce amenities, including public art, gardens, and attractive architecture, to -3- Council Meeting Agenda Special Council 10-20 - 4 September 28, 2010 Special Council Meeting Minutes Wednesday, September 8, 2010 Page 4 of 6 channel pedestrians and bicycles'into'the downtown areas. He suggested that the Town should support businesses with possible tax concessions and make better use of incentives. Mr. Wehrenberg expressed concern regarding the Aurora Trails Master. Plan and requested that it be actually observed and suggested that the Plan does not include the type of language that is prescriptive, enforceable, and administrable and that actions under the OP must be consistent with the Aurora Trails Master Plan. Peter Piersol, resident of Aurora and Chair of the Environmental Advisory Committee, suggested that some of the policies and programs will have to be aggressive to address new changes and initiatives. Mr. Piersol referred to the Building a Greener Community section (5.1) regarding the last objective, "Develop policies and programs designed to reduce per -capita greenhouse gas emissions by two-thirds by 2031", and stated that the challenge was how this target was going to be reached. Mr. Piersol thanked Council for listening to the Environmental Advisory Committee with respect to industrial building design and mid- and high-rise design both to achieve greater efficiency. Duncan McGregor, resident of Aurora, stated he was fully supportive of any higher density development in the downtown core and development along Berczy Street in the vicinity of the GO station. Mr. McGregor referred to the closing of the existing parking of about 350 spaces on the west side of the tracks, and proposed that adequate parking was still heeded and surmised that, if parking is not available on the west side, riders who live on the west side would park on the streets rather than park on the east side of the tracks. Jim Canale, business owner of Canale Iron Inc., southeast corner of Cousins Drive and Edward Street, expressed concern regarding the ripple effect of the Plan on his business. Mr. Canale stated that he had heard that the M2 employment lands may be rezoned to residential. He advised that he currently has a site plan exemption application in process with Planning & Development Services as he is trying to maximize the use of his property. Mr. Canale asked where the Berczy Street study ended and suggested that the study be extended to Furbacher Lane, adding that the area up to the Fire Station was mostly empty land. Mario Crude, resident of Aurora, expressed concern regarding the planned road network for the Aurora 2C Secondary Plan, particularly the extension of Hartwell Way. He asked why it was necessary to extend a road across the protected conservation land that his property backs onto, and why the Town is not keeping the lands protected. Mr. Crude explained that St. John's Slderoad provides ample access into the new lands being developed and stated that the community has safety concerns as they fear that the extension will become a major through - street. Pat Reynolds, resident of Aurora, raised issues regarding, parking and traffic in the Town Park area. Mr. Reynolds noted that the Town Park area is being encroached upon on three sides by Intensification and development as part of the Promenade Plan. He further noted that this area is also a cultural district with heritage streets, and expressed concern regarding the Impact of intensification and development. Mr. Reynolds did not agree with the ideas that parking on both sides of the street would be traffic -calming or pedestrian -friendly; and believed it would be more of a safety hazard and make street snowploughing difficult. Mr. Reynolds asked if permit parking in front of his property was a possibility and added that adequate parking should be provided at the cost of the developer, not at the cost of adjacent streets. Susan Morton -Leonard, resident of Aurora, stated concerns regarding (section 8,0) Protecting Stable Neighbourhoods and stated that her neighbourhood wishes to be identified as the next heritage district and asked, if successful, how those by-laws would affect parking and intensification. Also '(section 11.0) -4- Council Meeting Agenda .Special Council 10-20 - 5 September 28, 2010 Special Council Meeting Minutes Wednesday, September 8, 2010 Page 6 of 6 Building a Successful Downtown, she noted that other similar districts don't have cars parked around so that you can't see the architecture or pedestrians on the other side of street, and (section 12.0) Establishing a Linked Greenland System she noted that the Oak Ridges Moraine walk starts through their neighbourhood and that walkers would not wish to see cars parked in green spaces. Also (section 13.0) Conserving Cultural Heritage Resources regarding buildings, monuments, landscapes, districts, and noted that her neighbourhood applies to all four and suggested that consideration should be given to how the OP connects with, this very special neighbourhood. Ms Morton -Leonard also commented on (section 3.0) Promoting Responsible Growth Management and asked how it is responsible growth if the character of the neighbourhood would be changed because of cars and (section 4.2, vii) Historic Core regarding parking at the rear of buildings, she advised that she did not believe that this would be possible and raised concerns with (section 6.6) Multi -Unit Buildings regarding "road is capable of handling additional dwellings", she noted that the roads cannot be widened further and it Is already difficult for fire trucks and snow ploughs to travel on some roads. Ms Morton -Leonard also noted the wording "shall be compatible with the character of the surrounding community" and expressed concern regarding the lands along Berczy Street being purchased by developers and commended Council for the angular planes policy, but stated that a slightly better plan was needed. Ms Morton -Leonard ended with a request to the Town and planners to consider providing special needs housing. Moved by Councillor MacEachern Seconded by Councillor Wilson THAT the Procedural By-law be waived to extend the hour. CARRIED Hans Hoyer, resident of Aurora, asked what was being contemplated in the Official Plan over the next twenty years for the old Collis Leather site on Tyler Street which ceased to be active at the location about 20 years ago. He advised that it now has interim uses, one being a landscaper and the other being a direct mail organization, activities which generate a considerable amount of traffic. Don Given, President of Malone Given Parsons Ltd., on behalf of the Aurora 2C Landowners Group on the west 'side of Leslie Street, referred to his correspondence dated March 17, May 19, and September 8, 2010 and stated that he will make a more complete submission at the September 22 Public .Planning meeting. Mr. Given explained that the September 8 letter contained about 60 points regarding the draft Official Plan, mostly for clarification purposes and stated that this has been a very open process with the Committee and consultants and that they have been listening. Nancy Henderson, further to her earlier delegation, referred to the responses of the consultants and their references to changes that have already been implemented. Ms. Henderson advised that if changes are made that may require further commentary and they would be interested in an opportunity to provide those comments. Councillor Buck left the meeting at 11:07 p.m. Moved by Councillor MacEachern Seconded by Councillor Gallo THAT Council receive the questions and input from the public and direct the consultants to consider the input received in the preparation of the Official Plan; and. THAT the additional items of correspondence be received, referred to staff and referred to the correspondence matrix. -5- Council Meeting Agenda September 28, 2010 Special Council Meeting Minutes Wednesday, September 8, 2010 Page.6 of 6 Special Council 10-20 - 6 Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT staff qe directed to obtain a legal opinion outlining how OPA 20, OPA 30, and OPA 34 may be handled through this process to ensure that these three policies remain intact. On a recorded vote the motion CARRIED. YEAS: 6 NAYS: 0 VOTING YEAS: Councillors Gallo, Granger, MacEachern, McRoberts, Wilson, and Mayor Morris VOTING NAYS: None Councillors Buck and Collins-Mrakas were absent. V READING OF BY-LAW MovedbyCouncillor Gallo Seconded by Councillor MacEachern THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 5277-10 BEING A BY-LAW to Confirm Actions by Council Resulting From Special Council Meeting 10-20 on September 8, 2010 CARRIED VI ADJOURNMENT Moved by Councillor Wilson THAT the meeting be adjourned at 11:35 p.m. CARRIED THE MINUTES OF THE SPECIAL COUNCIL MEETING 10-20 ARE SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 28, 2010. PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK -6. Council Meeting Agenda September 28, 2010 Council 10-21 - 1 AURORA TOWN OF AURORA COUNCIL MEETING MINUTES NO. 10-21 Council Chambers Aurora Town Hall Tuesday, September 14, 2010 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts, and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By- law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary Mayor Morris called the meeting to order at 7:06 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Collins-Mrakas declared an interest regarding Closed Session Item 1 (Adena Meadows Limited) as a member of her family is employed by Magna. APPROVAL OF AGENDA Moved by Councillor Gallo Seconded by Councillor Granger THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional items, be approved: > Delegation (a) Susan La Rosa, York Catholic District School Board Re: Item 1(13) — PR10-029 — Partnership with the York Catholic District School Board (YCDSB) ➢ Delegation (b) Kathleen Llewellyn -Thomas, Region of York, Re: Item 1(6) — IES10-043 — Leslie Street and St. John's Sideroad Pedestrian Trail Crossings ➢ Delegation (c) Klaus Wehrenberg Re: Item 1(6) — IES10-043 — Leslie Street and St. John's Sideroad Pedestrian Trail Crossings v Memorandum from the Manager of Legislative Services/Deputy Clerk Re: Revision to the September 7, 2010 General Committee Minutes Item 1(13) — PR10-029 — Partnership with the York Catholic District School Board (YCDSB) .7- Council Meeting Agenda Council 10-21 - 2 September 28, 2010 Council Meeting Minutes Tuesday, September 14, 2010 Page 2 of 11 'v New Closed Session Item: Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;. Re: Potential Defamation CARRIED III OPEN FORUM Robert Hayes thanked Councillors Collins-Mrakas and McRoberts for their service on Council over the last four years. He asked Council if the Integrity Commissioner was still being paid as there is a moratorium on the complaints received after August 1, 2010. Mr. Hayes also requested that the Integrity Commissioner be given notice in order to save the taxpayers money and said that he did not feel that an Integrity Commissioner was necessary when there is a Town Solicitor on staff. Mr. Hayes was informed that the Integrity Commissioner could be working on complaints received prior to the August 1, 2010 moratorium as well as his review of the Code of Conduct as per Council's request. Further, Mr. Hayes was informed that as stated at a previous Council meeting, the Integrity Commissioner provides an independent opinion regarding complaints received to protect the reputation of Council and residents, and effectively raise the level of accountability within this community. Mr. Hayes also inquired if Council supported the Food Bank and was informed that this Council has promoted, and will continue to support, the Food Bank on a regular basis through a variety of means. Klaus Wehrenberg stated that he had attended the Official Plan review meeting held on Wednesday, September 8, 2010, and had some concerns regarding the proposed exemption of cash -in -lieu of parkland dedication from developers in the downtown area of the Promenade. He questioned whether reports had been circulated publically that would explain how this decision came to pass. Mr. Wehrenberg was advised that reports had all been published on public agendas over the past few months and that they were available to any member of the public for review. Heidi Stoecklin provided a video for any Member of Council to review and stated that it was worthwhile. Ms Stoecklin advised that she was setting -up open public forums at Billings Well on Yonge Street where any and all could attend to discuss peace and truth about the indigenous people in Canada. She stated that she wanted Aurora to participate and show its spirit. Ms Stoecklin also discussed Mr. Anthony's proposed route that would not affect the Mackenzie Wetlands and asked Council to consider this alternative as the wetlands area is very fragile and is regionally significant. She also stated that she would be prepared to help fundraise for this route if the wetlands remained undisturbed. IV ADOPTION OF MINUTES Special Council Minutes of Thursday, August 12, 2010 Council Minutes of Tuesday, August 17, 2010 Special Council Minutes of Tuesday, September 7, 2010 Moved by CouncillorMacEachern Seconded by Councillor Granger THAT the Special Council minutes of Thursday, August 12, 2010, be adopted as amended to provide the times that Council recessed and reconvened. CARRIED .8- Council Meeting Agenda Council 10-21 - 3 September 28, 2010 Council Meeting Minutes Tuesday, September 14, 2010 Page 3 of 11 Moved by Mayor Morris Seconded by Councillor Gaertner THAT the Council minutes of Tuesday, August 17, 2010, be amended to indicate that Councillor MacEachern's negative vote was an abstention from the vote due to a declaration of interest at the commencement of the meeting. CARRIED Moved by Councillor MacEachern Seconded by Councillor Gallo THAT the Special Council Minutes of Tuesday, September 7, 2010 be adopted as printed and circulated. CARRIED V PRESENTATIONS (a) Shelley Ware, Special Events Coordinator, Town of Aurora Parks and Recreation Services Re: 2010 Aurora Teen Idol Presentation Shelley Ware, Special Events Coordinator, Town of Aurora Parks and Recreation Services, advised that this was the fourth year of the Aurora Teen idol competition and that auditions had to be held this year as there were twenty-nine participants. Eight of these participants became finalists who competed at the Canada Day celebrations held in Lambert Wilson Park. The judges for this event were from the Aurora Opera Company and the winners were: • 2010 Aurora Teen Idol - Sarah Carmosino I" Runner-up - Bianca Corrado 2Id Runner-up - Braedyn Ellis Mayor Morris presented the winners with certificates, prizes and titles. She congratulated them on their performances and thanked their families for their support of these young talented performers. (b) Gabriella Kalapos, Director, Outreach Programs Clean Air Partnership Re: Signing of the Declaration from the Clean Air Summit Gabriella Kalapos, Director, Outreach Programs Clean Air Partnership, advised that the Clean Air Partnership has been around for the last ten years and has grown, bringing many municipalities together to share research, knowledge, experience, expertise and best practices. She stated that the mission of the Clean Air Partnership is to work with partners to achieve clean air, facilitate the exchange of ideas, advance changes, and promote and coordinate actions to improve local air quality and reduce greenhouse gases toward healthy communities. Ms Kalapos stated that more results are attained through the pooling of resources and information and this creates less of a financial impact and risk for municipalities wanting to investigate, develop, or implement plans or actions. She reviewed some of the areas that have been identified as opportunities for initiatives, development and/or financial assistance. Ms Kalapos also noted that information is readily available at www.cleanairpartnersho.org. She said that documents highlighting policies, reports, and shared learning are posted to assist in the collaborative efforts of all. Ms Kalapos presented the Town of Aurora with a "Recognition of Achievement" plaque and the Mayor and Council signed the Declaration from the Clean Air Summit. WZ Council Meeting Agenda Council 10-21 - 4 September 28, 2010 Council Meeting Minutes Tuesday, September 14, 2010 Page 4 of 11 Moved by Councillor Granger Seconded by Councillor MacEachern THAT Council receive the presentation regarding the Signing of the Declaration from the Clean Air Summit. CARRIED (c) Louise Procter Maio, Chief Executive Officer of the Aurora Public Library, and Michael Thompson, Chair of the Aurora Public Library Board Re: Aurora Public Library Strategic Plan Louise Procter Maio, Chief Executive Officer of the Aurora Public Library, and Michael Thompson, Chair of the Aurora Public Library Board, provided copies of the Aurora Public Library Strategic Plan 2010-2015. Ms Procter Maio and Mr. Thompson discussed the Strategic Plan and how it charts a course for the future based on a solid understanding of a changing community and societal influences that affect library services. They reviewed some of the challenges and the goals to meet these challenges through the engagement of the community and through collaborative partnerships with other communities to work together for the betterment of the Town of Aurora. They stated that the Strategic Plan upholds the Ideals that respond to Aurora's changing environment. Ms Procter Maio noted that October is Canadian Library Month and, in particular, that the Aurora Public Library has been honoured with the launch of Ontario Public Literacy Week being held on Monday, October 18, 2010. She advised that the Honourable Michael Chan, Minister of Tourism and Culture, is coming to Aurora for this event. Moved by Councillor Collins-Mrakas Seconded by Councillor Wilson THAT Council receive the presentation regarding the Aurora Public Library Strategic Plan. CARRIED IX DELEGATIONS (a) Susan La Rosa, York Catholic District School Board Re: Item 1(13) — PR10-029 — Partnership with the York Catholic District School Board (YCDSB) Susan La Rosa, York Catholic District School Board, along with other representatives in the audience, stated that they were in support of approval in principle on the benefits of the proposed partnership. She thanked Council for their deliberations and looked forward to a long and rewarding relationship with the Town of Aurora. Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT Council receive and refer the comments of the delegate to Item 1(13). CARRIED Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT Item 1(13) be brought forward for discussion. CARRIED -10- Council Meeting Agenda Council 10-21 - 5 September 28, 2010 Council Meeting Minutes Tuesday, September 14, 2010 Page 5 of 11 General Committee Minutes of Tuesday, September 7, 2010. (13) PR10-029 - Partnership with the York Catholic District School Board (YCDSB) Moved by Councillor MacEachern Seconded by Councillor Wilson THAT Council endorse the partnership with the particulars as outlined in the report with the York Catholic District School Board (YCDSB) and construction of an artificial turf field at the St. Maximilian Kolbe Catholic High School; and THAT Council "agree in principle' with the construction of an artificial turf field at St. Maximilian Kolbe Catholic High School; and THAT funding for the turf field be referred to the 2011 budget; and THAT the funding source be 90% Development Charges and 10% Cash - in -Lieu; and THAT staff be directed to draft an Agreement with the YCDSB for the use of the field during non -school hours, including summer, in accordance with the conditions outlined in this report. On a recorded vote the motion CARRIED. YEAS:9 NAYS:O VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo, Granger, McEachern, McRoberts, Wilson, and Mayor Morris VOTING NAYS: None Moved by Councillor Wilson Seconded by Councillor McRoberts THAT the other delegates be brought forward. CARRIED (b) Kathleen Llewellyn -Thomas, Region of York Re: Item 1(6) — IES10-043 —Leslie Street and St. John's Sideroad Pedestrian Trail Crossings Kathleen Llewellyn -Thomas, Commissioner of Transportation Services for the Region of York, and Steve Collins, Manager of Capital Projects (Roads Branch - Transportation Division), discussed and updated Council on the three projects currently underway. Mr. Collins stated that currently there are two significant projects underway in the Town of Aurora. He discussed the Leslie Street project that extends from Wellington Street to Mulock Drive. It is in the environmental assessment process stage and has gone through a second public meeting. Mr. Collins noted that even though the development is in the latter stages, the process allows for consultation and discussion until the environmental assessment report is filed. He said that they would continue to work with staff and the public to facilitate responding to questions. The environmental assessment study should be ready by the first quarter of 2011 and once that has received clearance it would move onto the detailed engineering stage with a proposed start to construction in 2015. Mr. Collins advised that the St. John's Sideroad project (Bayview Avenue to Woodbine Avenue) is not scheduled to - 11 - Council Meeting Agenda Council 10-21 - 6 September 28, 2010 Council Meeting Minutes Tuesday, September 14, 2010 Page 6 of 11 start construction until 2014. Ile noted that this project is a continuation of the phased -in implementation that originally commenced in 2000. Mr. Collins said that there has been discussion with Town staff and with Mr. Wehrenberg regarding technical analysis and how the Region can participate to facilitate trail crossings. He advised that interesting ideas can be considered through the environmental assessment vehicle. Ms Llewllyn-Thomas noted that many ideas had not been considered previously within the original scope of the project but that alternatives will be looked at by Regional Council for advantages and/or disadvantages to be the most cost effective to the public. She stated that as there had not been crossings there in the past, negative impacts had not been considered, but as these crossings are now potentially desirable for the future, consideration would be given to accommodate future plans and optimize the investment. Moved by Councillor Buck Seconded by Councillor MacEachern THAT Council receive and refer the comments of the delegate to Item 1(6). CARRIED (c) Klaus Wehrenberg Re: Item 1(6) — IES10-043 — Leslie Street and St. John's Sideroad Pedestrian Trail Crossings Klaus Wehrenberg stated that pedestrian crossings are not just for pedestrians but also for cyclists and for linking green spaces as well. He noted that when environmentally sensitive lands are involved, they need to be taken into consideration in the environmental assessment study. Mr. Wehrenberg requested answers to questions regarding the filing dates of environmental assessment reports for the Leslie Street widening, St. John's Sideroad widening and the Water Main Project. He also wanted to know when the Water Main Project was separated from the Leslie Street widening. Mr. Wehrenberg expressed concern that, under the Regional Pedestrian and Cycling Master Plan approved by Regional Council in 2008, surveys that were to be statistically valid were not conducted as originally mandated under the Terms of Reference. He stated that in contrast with the Town of Aurora's Parks and Recreation Services Department survey, input received showed that the most important aspect was walking, cycling, and hiking, and that it was desirable to have infrastructure to accommodate self-propelled traffic. Mr. Wehrenberg noted that with the potential employment opportunities for over 5,000 people east of Leslie Street and potentially 8,000 people living west of Leslie Street this will create a tremendous amount of self-propelled traffic between these two areas. He also said there are environmentally sensitive lands that need to be linked. He stated that all of these needs should be considered for accommodation and connection. Mr. Wehrenberg said that the Region decided to reconstruct these roads so they should carry the costs. He stated that the Region should also deal with the impacts and provide the means for correction. Moved by Councillor Buck Seconded by Councillor MacEachern THAT Council receive and refer the comments of the delegate to Item 1(6). CARRIED -12- Council Meeting Agenda Council 10-21 - 7 September 28, 2010 Council Meeting Minutes Tuesday, September 14, 2010 Page 7 of 11 (b) Kathleen Llewellyn -Thomas, Region of York Re: Item 1(6) — IES10-043 —Leslie Street and St. John's Sideroad Pedestrian Trail Crossings Mr. Collins responded to the inquiries from Mr. Wehrenberg and explained that the St. John's Sideroad environmental assessment was originally filed in 2000 for the phase from Yonge Street to Woodbine Avenue, and the Leslie Street project was separated from the Water Main Project because the schedule changed on the Water Main Project that would allow it to be pre -approved to the design and construction stage. He noted that York Region had the opportunity to take advantage of modifications to the process which could speed up the Water Main Project. Ms Llewellyn -Thomas noted that she would be holding back on the filing of the environmental assessment report until the new year when she would present that along with the Town of Aurora's concerns so that they will be addressed at the same time. Moved by Councillor Granger Seconded by Councillor Wilson THAT Council receive and refer the comments of the delegate to Item 1(6), CARRIED Councillor Collins-Mrakas left the meeting at 10:16 p.m. VI PUBLIC SERVICE ANNOUNCEMENTS Mayor Morris requested an update from of the Director of Corporate and Financial Services on the current CUPE negotiations. The Director responded that CUPE would be in a legal position to strike at 12:01 a.m. on Monday, September 20, 2010 but that he was confident that, with the current relationship and meeting scheduled for Thursday, September 16, 2010, this strike may be avoided. The Director of Corporate and Financial Services directed the public to the Town of Aurora website for updates. He stated that user groups and the public can contact the Town offices as well. Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the Procedural By-law be waived to extend the hour. CARRIED Councillor Gaertner expressed her thanks to Mr. Downey and Shelley Ware for the spectacular RibFest that was held last weekend. Mayor Morris extended her congratulations to the Seniors who participated and won medals after competing at the National games. Mayor Morris noted that the sixth Annual Family Dinner Night in Aurora was proclaimed for September 16, 2010. She also noted that more than $100,000 has been raised for the Crohn's and Colitis Foundation through M&M Meat Shops. Mayor Morris sent out congratulations to Maurice Blanchard of Parks and Recreation Services in the Town of Aurora who is retiring after 31 years of employment with the Town. Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION -13- Council Meeting Agenda September 28, 2010 Council Meeting Minutes Tuesday, September 14, 2010 Page 8 of 11 Council 10-21 - 8 Items 1(2), 1(3), 1(13), 2, 3, 4, and By-law 5278-10 were identified as items requiring separate discussion. Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (1, 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, and 15) were identified as items not requiring separate discussion. Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Minutes of Tuesday, September 7, 2010 THAT items 1, 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, and 15 of the General Committee meeting of Tuesday, September 7, 2010 be received and the recommendations carried by the Committee be approved. Mlci3EC X DISCUSSION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Minutes of Tuesday, September 7, 2010, (3) CFS10-017- Corporate Policy and Procedure Review and Update Project Moved by Councillor Buck Seconded by Councillor MacEachern THAT staff undertake a review and update of all corporate policies and procedures, and THAT the CAO be delegated approval authority for administrative policy matters as identified in Attachment #2 of report CFS10-017 with all other policies remaining subject to Council approval. CARRIED Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the following amendment be added to the main motion: THAT staff provide a copy of the Corporate Policies and Procedures in the Councillors' lounge for their review. CARRIED Councillor Buck left the meeting at 11:01 p.m. (2) BBS10-011 - By-law Services Audit Report Moved by Councillor Wilson Seconded by Councillor MacEachem THAT Council receive Report BBS10-011 regarding By-law Services Audit Report. CARRIED -14- Council Meeting Agenda Council 10-21 - 9 September 28, 2010 Council Meeting Minutes Tuesday, September 14, 2010 Page 9 of 11 2. R 4. Moved by Councillor MacEachern Seconded by Councillor Granger THAT the balance of the minutes of the General Committee meeting of Tuesday, September 7, 2010 be received and the recommendations carried by the Committee be approved. CARRIED CLS10-022 — Application for Enabling Accessibility Fund — Capital Project Funds Moved by Councillor Granger Seconded by Councillor Wilson THAT Council support the application to the 'Enabling Fund', requesting a grant of $75,000 to put towards the cost of retro-fitting an elevator for Aurora Family Leisure Complex (AFLC); and THAT Council approve, in principle, Capital Project #72112, Retrofit of Aurora Family Leisure Complex Person Lift, pending approval of the grant application, with a total budget of $150,000 with the Town's portion to be funded from the Accessibility Reserve Fund. CARRIED PRS10-032 — Tender PRS 201057 Flora Aurora Phase 2 Construction Moved by Councillor Wilson Seconded by Councillor MacEachern THAT Council approve Tender PRS 2010-57 in the amount of $77,465.13, less HST, submitted by Marnix Infrastructure Inc., the lowest compliant bidder. CARRIED Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the Procedural By-law be waived to further extend the hour. CARRIED PRS10-033 — Tender PRS 2010-67. RInC Funded Parks Rehabilitation Projects Moved by Councillor Gaertner Seconded by Councillor Granger THAT Council approve Tender PRS 2010-67 in the amount of $1,018,349.95, less HST, submitted by Colpac Limited, the lowest compliant bidder; and THAT Council authorize the Mayor and Clerk to execute the Form of Agreement associated with Tender PRS 2010-67. CARRIED -15- Council Meeting Agenda September 28, 2010 Council Meeting Minutes Tuesday, September 14, 2010 Page 10 of 11 XI REGIONAL REPORT None. XII NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Council 10-21 - 10 Councillor Gaertner requested an update on her motion from the August 17, 2010 Council meeting regarding Winter Road Maintenance. Councillor Gaertner inquired about the motion from General Committee meeting held on September 7, 2010 regarding the three-way stop at Conover and Halldorson Avenues. Councillor Gallo commented on the sound system problems within Council Chambers and inquired if a new, taller microphone could be installed for speakers at the podium. Moved by Councillor Gallo Seconded by Councillor Granger THAT By-law 5278-10 be brought forward for discussion. CARRIED Xlll CLOSED SESSION Moved by Councillor Granger Seconded by Councillor Gaertner THAT Council resolve into a Closed Session to consider the following matters: Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Re: 1. Adena Meadows Limited et al. ("Magna") Parkland Dedication/Cash-in-lieu West side of Leslie Street, South of Wellington Street East 2. Potential defamation CARRIED Council recessed into Closed Session at 11:33 p.m. Council reconvened into Open Session at 1:11 a.m. Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the Council rise and report from Closed Session to confirm the direction from Closed Session regarding the potential defamation; and THAT the Town Solicitor be directed to retain external legal counsel and to take any and all actions to bring resolution to this matter. CARRIED UNANIMOUSLY -16- Council Meeting Agenda September 28, 2010 Council Meeting Minutes Tuesday, September 14, 2010 Page 11 of 11 XIV READING OF BY --LAWS Moved by Councillor Wilson Council 10-21 - 11 Seconded by Councillor Gallo THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5254-10 BEING A BY-LAW to designate a property to be of cultural heritage value or interest (The George Browning House — 15086-15088 Yonge Street) (Report PL09-078 — Council Oct.27/09) 5274-10 5278-10 5279-10 BEING A BY-LAW to amend Zoning By-law No. 2213-78, as amended (14985 Leslie Street) (Report PL10-058) BEING A BY-LAW to establish land as a highway forming part of John West Way, Aurora (Ridgewood Developments Inc.) BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting 10-21 on September 14, 2010 CARRIED XV ADJOURNMENT Moved by Councillor Wilson THAT the meeting be adjourned at 1:14 a.m. CARRIED THE MINUTES OF THE COUNCIL MEETING 10-21 ARE SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 28, 2010. PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK .17- Council Meeting Agenda Special Council 10-22 - 1 September 28, 2010 AuR,oRA TOWN OF AURORA SPECIAL COUNCIL MEETING MINUTES NO, 10-22 Council Chambers Aurora Town Hall Tuesday, September 21, 2010 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Gaertner, Gallo, Granger, MacEachern, McRoberts, and Wilson MEMBERS ABSENT Councillors Buck and Collins-Mrakas OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary Mayor Morris called the meeting to order at 6:33 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. U APPROVAL OF AGENDA Moved by Councillor Granger Seconded by Councillor Gaertner THAT the agenda as circulated by the Customer and Legislative Services Department be approved as presented. CARRIED 111 CLOSED SESSION Moved by Councillor Granger Seconded by Councillor MacEachern THAT Council resolve into a Closed Session to consider: > Labour relations or employee negotiations; o Re: Tentative CUPE Agreement CARRIED Council recessed into Closed Session at 6:35 p.m. Council reconvened into Open Session at 7:06 p.m. -18- Council Meeting Agenda Special Council 10-22 - 2 September 28, 2010 Special Council Meeting Minutes Tuesday, September 21, 2010 Page 2 of 3 Moved by Councillor Wilson Seconded by Councillor MacEachern THAT Council reconvene the Special Council Meeting. CARRIED Moved by Councillor MacEachern Seconded by Councillor Granger THAT Council recess until approximately 10:00 p.m. when the General Committee meeting has adjourned. CARRIED Moved by Councillor Wilson Seconded by Councillor McRoberts THAT Council reconvene the Special Council Meeting at 10:49 p.m. CARRIED Moved by Councillor MacEachern Seconded by Councillor Granger THAT Council resolve back into a Closed Session to consider: D Labour relations or employee negotiations; o Re: Tentative CUPE Agreement CARRIED Council recessed into Closed Session at 10:49 p.m. Council reconvened into Open Session at 11:17 p.m. Moved by Councillor MacEachern Seconded by Councillor Granger THAT Council rise and report out from Closed Session to confirm the direction from Closed Session regarding the tentative CUPE agreement; and THAT Council approve of the Tentative Working Agreement reached with CUPE for the period of April 1, 2010 to March 31, 2013, as outlined in report CFS10-031; and THAT the approved staff complement be increased by one full-time position, by way of conversion of two seasonal positions; and THAT the Mayor and Town Clerk be authorized to executive the agreement and any ancillary documents necessary to ratify the agreement with CUPE; and THAT a General Wage Increase of 2.5% be approved for the Town's non- union staff group effective April 1, 2010; and THAT the Treasurer reserve a portion of the anticipated 2010 Operating Surplus to address market adjustments for the non -union group, subject to a Salary Study and approval of same by Council. -19- Council Meeting Agenda Special Council 10-22 - 3 September"28, 2010 Special Council Meeting Minutes Tuesday, September 21, 2010 Page 3 of 3 On a recorded vote the motion CARRIED UNANIMOUSLY. YEAS:7 NAYS:0 VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern, McRoberts, Wilson, and Mayor Morris VOTING NAYS: None Councillors Buck and Collins-Mrakas were absent. IV READING OF BY-LAW Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 5282-10 BEING A BY-LAW to Confirm Actions by Council Resulting From Special Council Meeting 10-22 on September 21, 2010 CARRIED V ADJOURNMENT Moved by Councillor Wilson THAT the meeting be adjourned at 11:22 p.m. CARRIED THE MINUTES OF THE SPECIAL COUNCIL MEETING 10-22 ARE SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 28, 2010. PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK -20- Council Meeting Agenda Special Council 10-23 - 1 September 28, 2010 AURORA TOWN OF AURORA SPECIAL COUNCIL - PUBLIC PLANNING MEETING MINUTES NO. 10-23 Council Chambers Aurora Town Hall 7:00 p.m. Wednesday, September 22, 2010 ATTENDANCE COUNCIL MEMBERS Mayor Phyllis Morris in the Chair; Councillors Buck, Gaertner, Gallo, Granger, MacEachern, McRoberts, and Wilson MEMBERS ABSENT Councillor Collins-Mrakas OTHER ATTENDEES Director of Planning and Development Services, Manager of Policy Planning, Policy Planner, Ron Palmer, The Planning Partnership, Tom Janzen, The Planning Partnership, Michael Mallette, Senior Planner (Community Planning), The Regional Municipality of York, Richard Hui, Program Manager (Transportation Planning), The Regional Municipality of York, Kevin Phillips, Senior Transportation Engineer of URS Canada Inc., Manager of Legislative Services/Deputy Clerk, and Council/Committee Secretary Mayor Morris called the meeting to order at 7:07 p.m. 1 DECLARATIONS OF PECUNIARY INTEREST Mayor Morris declared an interest at the time comments were made by Sarah Balwin of LARKIN +Associates Planning Consultants Inc., representing residents of Keniea Court, which is in close proximity to the Mayors residence. 11 APPROVAL OFAGENDA Moved by Councillor Gaertner Seconded by Councillor Buck THAT the agenda as circulated by the Customer and Legislative Services Department be approved as presented, with the following additions: Delegation (a) David Charezenko, Vice President, IPLANcorp, Representing John Carlisle, Owner of 1588 St. John's Sideroad, and Glenn Sikum, Owner of 1756 St. John's Sideroad Re: Item 1 — PL10-063 — Five Year Official Plan Review (2010); and Item 4 — PL10-062 — Draft 2C Secondary Plan ➢ Delegation (b) and Correspondence from Claudio P. Brutto, President, Brutto Consulting Limited, Representing Aurora Leslie Landowners Group Re: Item 1 — PL10.063 — Five Year Official Plan Review (010); and Item 4 — PL10-062 — Draft 2C Secondary Plan -21- Council Meeting Agenda Special Council 10-23 - 2 September 28,.2 al Council — Public Planning Minutes esday, September 22, 2010 Page 2 of 9 ➢ Delegation (c) and Correspondence from Sarah Baldwin, LARKIN + Associates Planning Consultants Inc., Representing Residents of Wildrush Place, Newmarket Re: Item 4— PL10-062 —Draft 2C Secondary Plan ➢ Delegation (d) and PowerPoint Presentation of Gordon Barnes, Resident Re: Item 4 — PL10-062 — Draft 2C Secondary Plan ➢ Correspondence from: • Freda & Bill Timpano, Residents, Re: Hartwell Way • Scott Steeles, Resident, Re: Proposed 2C Secondary Plan • Mr. & Mrs. A. Chrisztopulosz, Residents, Re: Aurora 2C Secondary Plan • Mario Crudo, Resident, Re: Statement of Concerns with 2C Secondary Plan • Don and Mary Hill, Residents, Re: 2C Plan Town of Aurora • Patrick Reynolds, Resident, Re: Follow-up to Town Park Resident Meeting Thursday, Sept. 17, 2010 • Jonathan Rodger, Senior Planner, Zelinka Priamo Ltd., Re: Town of Aurora Official Plan Review, Preliminary Comments on Behalf of Loblaw Properties Limited, Aurora, Ontario • Michael Pozzebon, York Chapter Chair, BILD, Re: Draft Town of Aurora Official Plan (July 2010) • Klaus Wehrenberg, Resident, Re: Comments on Draft Official Plan dated July 19, 2010; and Re: Walking & Cycling; To Complement the Trails Network • . John La Chapelle, Manager Municipal Relations, Bell Canada, Re: Town of Aurora Draft 2C Secondary Plan Area and Urban Design Guidelines (July 9, 2010); and Re: Town of Aurora Promenade Draft Concept Plan Urban Design Strategy (July 2010); and Re: Town of Aurora DraftOfficial Plan (July 19, 2010) • Murray Chown, Senior Project Manager, Novatech Engineering Consultants Ltd., Re: ORHMA —Aurora Official Plan • Roslyn Houser, Goodmans LLP, Re: Town of Aurora Official Plan Review, 15286 and 15306 Leslie Street, Town of Aurora • Mark N. Emery, President, Weston Consulting Group Inc., Re: Town of Aurora Draft Official Plan — The Aurora Promenade Secondary Plan July 19, 2010. (Draft #2), Employment Lands located generally south of the GO station, west of the CN rail line, north of Englehard Drive and east of Edward Street • Don Given, President, Malone Given Parsons Ltd., Re: Comments on the Town of Aurora Draft 2C Urban Design Guidelines (August 31, 2010); and Re: Comments on the 2C Secondary Plan DRAFT 2 (August 31, 2010) • Christine Hyde, Planner, York Catholic District School Board, Re: Draft Official Plan Review, Town of Aurora; and Re: Aurora 2C Secondary Plan, Town of Aurora • Nancy J. Henderson, Vice President, Reserve Properties Limited, Re: 16278 Yonge Street Limited, Former "Price Chopper" site, N.W. Corner Yonge Street and Wellington Street, Draft Aurora Official Plan and Promenade Secondary Plan (dated Sep. 17, Sep, 21, and Sep. 22, 2010) -22- Council Meeting Agenda Special Council 10-23 - 3 September 28, al Council — Public Planning Minutes e nesday, September 22, 2010 Page 3 of 9 • Helen Lepek, Lepek Consulting Inc., Re: 15278 Yonge Street Limited, Mixed Use Residential Proposal, Former "Price Chopper" site, N.W. Corner Yonge Street and Wellington Street, Draft Aurora Official Plan and Promenade Secondary Plan (dated Aug. 12 and Sep. 7, 2010) ➢ Extract from the Environmental Advisory Committee meeting of September 9, 2010 regarding the Aurora Northeast (2C) Secondary Plan ➢ Aurora 2C Secondary Plan Study — Public Correspondence Matrix Update CARRIED 111 PLANNING APPLICATIONS Mayor Morris outlined the procedures that would be followed in the conduct of the public meeting. The Deputy Clerk confirmed that appropriate notice had been given in accordance with the relevant provisions of The Planning Act. PL10-063 — Five Year Official Plan Review (2010) Planning Staff Ron Palmer, of The Planning Partnership, provided a brief overview of the Five Year Official Plan Review (2010). Mr. Palmer explained that the Five Year Official Plan (OP) will shape development decisions and manage growth in the short- and long-term. The Plan establishes a vision, principles and objectives for development; defines and regulates the physical structure of a municipality and provides specific direction on practically every element that has bearing on community development. Mr. Palmer advised of the many Steering Committee meetings held, the technical meetings held with Town and Regional Staff, and the detailed review undertaken of the existing OP and relevant policy documents, along with holding key stakeholder interviews and Public Open Houses in order to develop the OP Vision Statement and Fundamental Principles provided in the third draft of the OP Review. Public Comments Mike Evans, business owner of True Value Hardware at 15236 Yonge Street, expressed concerns regarding maximum building height restrictions provided for in the Five Year Official Plan Review and the availability of the Plan and the September 8, 2010 Special Council. meeting minutes to residents prior to the meetings. Gregory Cock, resident, advised that he agreed with the principles of the Five Year OfficialPlan but wanted to comment on the particulars. Mr. Cook expressed concern with the word "Gateway" in Chapter 11 of the Plan, suggesting that it implied that this area would not integrate with the surrounding areas. Mr. Cook advised that he is a member of a business in the St. Andrew's Plaza which he feels is the hub for community events and is different from the big box sites and asks that the uniqueness of this area be preserved. Adstoteus Tely Spasopoulos raised concerns with the maximum building height restrictions provided in the Five Year Official Plan and suggested that the Promenade should be built to serve the Town for over 100 years. Mr. Spasopoulos raised concerns regarding the growth and suggested that real estate in Aurora is too expensive for the younger generation who will have to move outside of Aurora to afford housing away from their families. Mr. Spasopoulos also raised concerns regarding water allocation for the anticipated growth. -23- Council Meeting Agenda Special Council 10-23 - 4 September 28, 2$PF19al council — Public Planning Minutes Wednesday, September 22, 2010 Page 4 of 9 Nancy Henderson, Vice President of Reserve Properties, addressed Council representing the ownership group of the old Price Chopper site, now Liquidation Wodd, at 15278 Yonge Street. Ms Henderson outlined her concerns regarding the proposed zoning division of their property and advised that it is imperative that the entire property be included in upperdowntown designation. She also raised concerns respecting the performance standards, and stated that her clients are proposing a project which requires at least seven stories to be financially viable and requested a minimum of 75 feet height. Ms Henderson requested that the policies and designation respecting this particular site be deferred. Svetoslava Topouzova, resident of Newmarket, expressed her concerns about building a greener community and inquired about the vision in protecting the existing green areas and suggested workingon a long-term vision. Ms Topouzova suggested approaching the developers to encourage them to protect the green space within their developments by saving the existing trees instead of planting new trees. Mayor Morris declared a conflict of interest in the following comments made by Sarah Baldwin about a property on Kenlea Court as it is close to the Mayors residence and relinquished the Chair to Deputy Mayor McRoberts. Sarah Baldwin, of LARKIN +Associates Planning Consultants Inc. and representing a client who lives on Kenlea Court, North of Wellington Street, advised that the client is interested in developing the rear portion of the property which would front onto Wellington Street which would avoid the condition of rear -facing lots abutting a major road. Ms Baldwin noted that the area is proposed as stable residential which does not permit new apartment buildings and all new development shall have a maximum height of three to nine storeys. She requested that the lands abutting Wellington Street in this area be given a different designation. Ms Baldwin advised that she will be supplying a detailed letter to the Planning Department by the end of the week Helen Lepek of Lepek Consulting Inc., raised concerns regarding the Official Plan and Secondary Plan designation conflicts with respect to 15278 Yonge Street (former "Price Chopper') site and requested that the entire property be in the same Upper Downtown Promenade Designation. Ms Lepek raised concerns about the existing rights being taken away by this proposed OP and outlined the policies in the OP which should be amended. Jim Canale, business owner of Canale Iron Inc., southeast corner of Cousins Drive and Edward Street, requested a mixed -use designation for the properties in this area to maximize the use of his property. Murray Chown, of Novatech Engineering representing the Ontario Restaurant, Hotel and Motel Association (ORHMA), raised concerns about the apparent limitation of drive - through facilities and that these designations are only found in the Aurora Promenade area and advised that there is a ,conflict between designations and policies, and concluded by indicating that he will be meeting with staff to discuss the possibility of allowing a drive -through in other areas along with allowing restaurants in industrial and commercial zones. The public portion of the meeting closed at 8:38 p.m. and Council's deliberations began. Moved by Councillor MacEachern Seconded by Councillor Granger THAT report PL10-063 be received; and THAT staff be directed to update the Official Plan with the directions and comments that have been provided to date; and THAT the Official Plan be brought forward to the next Council meeting for adoption. -24- Council Meeting Agenda Special Council 10-23 - 5 September 28, 2Wal Council — Public Planning Minutes Wednesday, September 22, 2010 Page 5 of 9 On a recorded vote the motion CARRIED. YEAS:8 NAYS:0 VOTING YEAS: Councillors Buck, Gaertner, Gallo, Granger, MacEachern, McRoberts, Wilson, and Mayor Morris VOTING NAYS: None. Councillor Collins-Mrakes was absent. 2. Appendix 1 — Proposed New official Plan (2010) 3. Appendix 2— Correspondence Matrixes Moved by Councillor MacEachern Seconded by Councillor Gallo THAT Appendix 1 — Proposed New Official Plan (2010) and Appendix 2 — Correspondence Matrixes be received and referred to the Official Plan update. CARRIED Council recessed at 9:37 p.m. Council reconvened at 9:46 p.m. 4. PL10-062 — Draft 2C Secondary Plan Appendix 1 — Proposed 2C Secondary Plan Appendix 2 — Correspondence Matrixes Planning Staff Ron Palmer, of The. Planning Partnership, provided a brief overview of the process leading to the development of the proposed 2C Secondary Plan - Drafts 1 and 2 and advised that this meeting was to receivefurther comments from the public and other stakeholders. The final changes would then be incorporated into this iteration of the 2C Secondary Plan and the final 2C Secondary Plan will be presented to Council on September 28, 2010 for approval. Public Comments David Charezenko, Vice President, iPLANcorp, representing John Carlisle, owner of 1588 St. John's Sideroad, and Glenn Sikum, owner of 1756 St. John's Sideroad, Inquired whether the east side of Leslie Street will be employment uses only and suggested that this area be compatible with residential. Mr. Charezenko inquired about whether the Town of Aurora will request the Town of Newmarket to provide a road linking the two Towns and asked Council to pass a resolution regarding the link to Newmarket in the northeast section of the lands. Mr. Charezenko suggested that the corner of St John's Sideroad and Leslie Street would serve residents well as a shopping centre and a food store should be included at this location. Mr. Charezenko advised that an interchange at highway 404 and St. John's Sideroad is imperative and requested Council's support. Claudio Brutto, of Brutto Consulting Limited and. representing Aurora Leslie Landowners Group, advised that he has worked closely with staff, consultants, and the Steering Committee to come to some compromises and suggested that there is a need for residential on the east side of Leslie Street. Mr. Brutto presented a draft plan for the lands at Leslie Street and highway 404 suggesting that it would be an excellent place -25- Council Meeting Agenda Special Council 10-23 - 6 September 28, 2jal council— Public Planning Minutes Wednesday, September 22, 2010 Page 6 of 9 for a Community Park, at no cost to the Town, and for an institution for higher learning next to State Farm, and requested that Council consider this plan. Moved by CouncillorMacEachern Seconded by Councillor Gaertner THAT Council receive the delegation and refer the comments to staff. CARRIED Sarah Baldwin, of LARKIN + Associates Planning Consultants Inc. and representing residents of Kenly Court north of Wellington Street, Newmarket, whose properties abut the Aurora town line, advised that these residents have expressed concerns regarding the impact of the proposed density of developing the lands adjacent to Wesley Creek, road routes and the Natural Heritage features at Wesley Creek. Ms Baldwin concluded by requesting reconsideration of the application of the Urban Residential 2 designation on the Wildrush South lands; an exchange of designation with the lands to the west of the proposed school location, the addition of a buffer formula as part of the Residential Interface Overlay Designation, and review of the Secondary Plan in terms of Natural Heritage Evaluation authored by North -South Environmental Inc (2000). Moved by Councillor Gallo Seconded by Councillor Granger THAT Council receive the delegation and refer the comments to staff. CARRIED Gordon Barnes, resident of Catherine Avenue, provided a PowerPoint presentation respecting the proposed decision to extend Hartwell Way which he explained may cause the same issues he and his neighbours have experienced in their heritage neighbourhood and that roadways should not be created through green lands but instead converted into trails. Moved by Councillor Wilson Seconded by Councillor Granger THAT Council receive the delegation and refer the comments to staff. CARRIED Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the Procedural By-law be waived to extend the hour. CARRIED Robed Hodgson, of W.R. Hodgson Associates, representing his client, 721312 Ontario Ltd.; advised that he has reviewed the draft Plan and has no objections to the designations, however, he requested that 1311 be removed and requested clarification respecting the wording "to serve the adjacent business park community". Mr. Hodgson requested that this wording be removed and that Council decide on the business park uses since there may be more appropriate uses as he had outlined in his letter to Planning staff. Mr. Hodgson expressed that the interchange at 404 and St. John's Sideroad is very important to nearby businesses. Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT Council receive the delegation and refer the comments to staff. CARRIED -26- Council Meeting Agenda Special Council 10-23 - 7 September 28, 2&Mal Council — Public Planning Minutes Wednesday, September 22, 2010 Page 7 of 9 Simon Frankruyter, President of York Region Christian Senior Homes Inc., advised that he looks forward to making Aurora the future place of another York Region Christian Senior Home and is pleased that Council is moving ahead with the proposed Official Plan and Secondary Plan for the 2C lands. The group has been represented by Don Given throughout the process and requests that Council give consideration to the realignment of the main collector road north so that it is shared with the property owner to the north, that their property be re -designated to urban residential 3, and that policies and language in the Secondary Plan encouraging parking in the rear of the property be removed or revised to allow more flexibility. Moved by Councillor Granger Seconded by Councillor Wilson THAT Council receive the delegation and refer the comments to staff. CARRIED Mario Crudo, resident, advised that he previously lived on Hollandview Trait, but it became a throughway so they moved away from the area in hopes of finding a quieter street to raise.his family. Mr. Crudo expressed his deep concern that the same thing will happen in his new home if the Hartwell Way extension is approved and requested that Council reconsider this extension. Muyiwa Adebayo, resident, expressed his concerns with respect to extending Hartwell Way, stating that the proposed measurements and scopes of the extension will encourage speeding. Mr. Adebayo showed a drawing and advised of an Enbridge Gas pipeline in the area where the proposed extension is to go and suggested that a road should not be built over it. Mr. Adebayo also advised that he paid a premium to live on Hartwell Way, for the grading and the view, and this would all be lost if the extension is implemented. Councillor Buck left the meeting at 11:13 p.m. Tom Vegh, Councillor, Ward 1, Town of Newmarket, spoke on behalf of the residents of Newmarket. He advised that the residents backing onto Aurora would like to have similar -sized lots abutting their property and are looking for some type of green buffer zone between Newmarket and Aurora such as a pedestrian pathway leading out to Bayvtew Avenue. Mr. Vegh thanked Council for involving the residents of Newmarket and considering their input to the process. Erica Russell, resident of Newmarket, advised that the lands west of Leslie Street and north of St. John's Sideroad are part of the Natural Heritage system that require environmental protection and inquired why a roadway is being proposed to intersect these lands. Ms Russell advised that there are drainage issues with the homes that back on to this area. Don Given, President of Malone Given Parsons Ltd., advised that he has provided the Town with two letters outlining his concerns with the 2C Urban Design Guidelines and the draft 2C Secondary Plan and requested that his concerns be considered when preparing the final Five Year Official Plan and 2C Secondary Plan. Peter Koliviras, resident, requested that Council not approve the Hartwell Way extension. Enrico Palummieri, resident of Newmarket, advised that he was the first resident on Wildrush Place and was advised that it was in a floodwater area and that his property was re -graded along with the Town of Aurora land. Mr. Palummieri suggested that an agreement between the two Towns be in place to replace the trees to protect the existing homes, should development occur in this area. -27- Council Meeting Agenda Special Council 10-23 - 8 September28, 2�alCouncil —Public Planning Minutes �Itrednesday, September 22, 2010 Page 8 of 9 Keith King, resident of Newmarket and representing the Wyndham Village Homeowners Association, advised that he is happy to see the interface in the Plan but would like It clearly defined in section 3.3.4 and he would like to see Council help design the interface. He suggested that a green buffer zone would be appropriate. Kevin Rich, of Ducks Unlimited Canada, advised that their lands are within the 2C lands and they support the wildlife park but they have not had an opportunity to take part in the 2C Secondary Plan review process. Mr. Rich suggested that the Town prioritize the wild life project, set clear deadlines for completion, and use stronger language in the policy. Robert Gole, resident of Newmarket, reiterated the water issues in the Wildrush Place area and suggested that the area be studied at different times of the year to better understand the issues. Mr. Gole would also like to see connecting properties between Newmarket and Aurora similar in size. The public portion of the meeting closed at 12:12 a.m. and Council's deliberations began. Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT Council receive the 20 Secondary Plan as presented with some modifications taking Into account the comments raised tonight; and THAT the appropriate number of parking spaces for a car park be provided adjacent to the north end of the wildlife park at Hartwell Way; and THAT an existing row of trees be preserved along the boundary at the southwest comer of the proposed 2C grassland extension area; and THAT no collector road connection beproposed connecting the 2C area and the 2B area. On a recorded vote the motion CARRIED. YEAS:7 NAYS:0 VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern, McRoberts, Wilson, and Mayor Morris VOTING NAYS: None Councillors Buck and Collins-Mrakas were absent. Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the correspondence provided in Additional Items be received, referred to staff, and referred to the correspondence matrix. CARRIED . 28 - Council Meeting Agenda September 28, pal Council— Public Planning Minutes elesday, September 22, 2010 Page 9 of 9 IV READING OF BY-LAWS Special Council 10-23 - 9 Moved by Councillor Gallo Seconded by Councillor Gaertner THAT the following listed by-law be given 151,2"' and 3ftl readings, and enacted: 5281-10 BEING A BY-LAW to Confirm Actions by Council resulting from Special Council — Public Planning meeting 10-23 on September 22, 2010. CARRIED V ADJOURNMENT Moved by Councillor Wilson THAT the meeting be adjourned at 12:47 p.m. PHYLLIS MORRIS, MAYOR CINDYJANZEN, DEPUTY CLERK THE MINUTES OF THE SPECIAL COUNCIL — PUBLIC PLANNING MEETING 10-23 ARE SUBJECT TO FINAL APPROVAL AT COUNCIL ON SEPTEMBER 28, 2010. -29- Council Meeting Agenda Septemb9"Q0-H 0 Presentation (a) - 1 Town of Aurora "� j•"(p ,� 1 Municipal Drive, Box 1000 Aurora, 9ntarla yoi4've a Goo G Go � f Icy Phone: 905-727.3123 ext, 4217 Fax: 905.726-4732 ® " www,e-aurora.ca elegatl Request Please complete the following form, You may submit to the Town of Aurora by EITHER: " Printing and faxing a copy to, 906-726-4732 Saying this file to your computer and smelling it to o mcllsorre}3r Once your delegation request is received, the Customer and Legisiative Services Department will contact you to oonfirm recelpt, Datau�ytE i iI,.�t Q - Meeting date�Crv{ terfr 2n(v , Subject Name I tI-Gt-1+.O.Ri1 t?,Ut7rtt.Rk9L. eEN'TR Address A(RCt (-}LL .iT (�i G' 1"_ Cj ftavt., c c . C Fitt l2cijzi-ri— Town / CitylµG( Province Ontario Postal Codet�(r 15} Phone (daytime) c(y _ 7( }r� (g Phone (evening) F 1 fax number �o - 7 I w 1 iTL I Email address 1 � � V'd� � e2 u Vorc(co 14a ro.( e pPrfr'e , G Do you require any Accessibility Accommodation? f,—; Yes (-/No Name of group or person(s) being represented, If applicable: AuRoge cut.--ruizmt, d-05N-rR Brief statement of issue or purpose of deputation: 0 c/0're,66 e¢ 01-A2 Xe(!U. t Ur 8"d 0-r Oc re(rJ&rs 4o cot ne-,(, 044 -/d) prcNUido Q,4ot'-m&-FTjr, o,, eau 1ftxnv t'f,,.pre a66 tV f"es G+.hr th't 1tGr��rt9PS �F cPa^�, Personal information on this form is collected under the legal authority of the Municipal Act, as amended, The information is collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act, Questions about this collection should be directed to the Town Clerk, Town of Aurora, 1 Municipal Drive, Box 1000, Aurora, Ontario, IAG 6,11, Telephone 905.727-3123. rm',!o Ear y 11 -30- Council Meeting Agenda Presentation (b) - 1 September 28, 2010 Presentation (b) — Susan Ferrante, Volunteer, Canada Day 2010 Subcommittee Re: Student Volunteer Recognition for the Canada Day 2010 Parade Students to be recognized at the September 28, 2010 Council Meeting: Selena Ochowiak Courtenay Field Curtis Johnston Sebastian Serrano Crystal Yung Veronika Kabarguina Katherine Brooks Jimmy Brooks Kelsey Rogers Other students who volunteered for the Canada Day 2010 Parade' (not in attendance): Angela Fellini Roberto Fellini Tianna Noble Taylor Noble Jamie Jorstad Spencer Daly Janine Fernandez Mark Fernandez Kristina Primerano Gianfranco Galuzzo Kelly Yoksimovich Sean Kernerman Alexandre Lysov Jason Yoe Christina Palucci Andrew Beauline Alex St. Kitts Quincy St. Kitts Andrew Morrison-Gurza Adina Ellis Keifer Kuntz Blake Levon Zoe Campbell -31- Council Meeting Agenda September 28, 2010 yaw�Yehz faood Co>Het?aory Delegate (a) - 1 Town of Aurora 1 Municipal Drive, Box 1000 Aurora, Ontario L4G 6A Phone: 905-727-3123 ext. 4217 Fax: 905-726-4732 Delegation Request www.e_eurora.ca Please complete the following form. You may submit to the Town of Aurora by EITHER: * Printing and faxing a copy to 905-726-4732 * Saving this file to your computer and emailing it to pp-ou�gecretDriatstaff a e� i.fQm&-a Once your delegation request is received, the Customer and Legislative Services Department will contact you to confirm receipt. Fax number I .. ... .- ..... ... ................ ..-... - --------------i Do you require any Accessibility Accommodation? r Yes Name of group or person(s) being represented, if applicable: 15278 Yonge Street Limited [Owners of old Price Chopper site at Yonge & Wellington] Brief statement of issue or purpose of deputation: on Draft Official Plan before Council. Email address nancy@re serveinvest.com rj No Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should_ be directed to the Town Clerk, Town of Aurora, 1 Municipal Drive, Box 1000, Aurora, Ontario, L4G 13,11, Telephone 905-727-3123. -32- Council Meeting Agenda September 28, 2010 AUFt.CJRA yown,&V good c6mpagry MEMORANDUM I Office of the Mayor Regional Report - 1 Date: September 28, 2010 To: Members of Council Copy: Neil Garbe, Chief Administrative Officer From: Mayor Phyllis Morris Re: York Regional Council Highlights — September 23, 2010 — Mayor's Report The Regional Municipality of York obtains Provincial approval for Regional Official Plan — December 2009 The Regional Municipality of York has obtained approval from the Ontario Ministry of Municipal Affairs and Housing for the York Region Official Plan — December 2009 with modifications. The new Regional Official Plan brings the Region's planning into conformity with key pieces of Provincial legislation, including the Places to Grow Act, 2005, the Greenbelt Act, 2005, the Lake Simcoe Protection Act, 2006, the Clean Water Act, 2006, the Metrolinx Act, 2006 and the Oak Ridges Moraine Conservation Act, 2001. The plan represents the outcome of the Planning for Tomorrow initiative, a growth management planning exercise conducted over the past five years by York Region. The approved plan, along with background studies and reports, are available on the Region's website. Click on the Official Plan banner on the home page. Printed copies will be available in the near future from the Planning Department. York Regional Council adapts new Regional Official Plan York Regional Council approved adoption of Amendments 1, 2 and 3 to the York Region Official Plan — December 2009, subject to modifications and approval by the Province. These adjustments are required to implement city -building in York Region through the new Regional Official Plan. A Regional land budget analysis indicated that additional urban land in the three white belt municipalities of the Town of Markham, the City of Vaughan and the Town of East Gwillimbury are required to accommodate forecasted growth to 2031. Proposed Amendments 1, 2 and 3 were considered by Regional staff after circulation of the Amendments and the holding of a statutory meeting on June 16, 2010. -33- Council Meeting Agenda September 28, 2010 A �T A AUR,0RA yowre br, gand coHEuucy Regional Report - 2 The Regional Municipality of York wins CPWA 2010 National Public Works Week award The Regional Municipality of York has received the Canadian Public Works Association (CPWA) 2010 National Public Works Week award for outstanding promotion of the work that public works professionals do to enrich our community. National Public Works Week takes place each May to celebrate the tens of thousands of men and women in North America who provide and maintain the infrastructure and services collectively known as public works. In the 2010 National Public Works Week campaign, York Region hosted guided tours of our facilities for students, two student contests with a public works theme, a Family Fun Day Open House that attracted more than 1,500 people and successfully fundraised more than $8,000 for Blue Door Shelters. The CPWA award, for metro centres with a population of more than 650,000 people, was presented to York Region Chairman and CEO Bill Fisch at York Regional Council by CPWA Director Linda Petelka. York Region has celebrated National Public Works Week since 2005, previously winning the Bruce Brunton National Public Works Week Award from the Ontario Public Works Association. The Regional Municipality of York renews environmental certification for York Regional Forest The Regional Municipality of York has reaffirmed its status as an environmental leader in forestry with a five-year recertification of the York Regional Forest as well -managed and sustainable by the Forest Stewardship Council. The York Regional Forest was the first publicaliy-owned forest to be certified as sustainable in Canada in 2000, a designation that has now been renewed twice. To become certified, the management and operation of the York Regional Forest is subject to a rigorous independent third -part audit, guided by 10 key principles that include reducing environmental impacts, ongoing forest maintenance, compliance with all applicable laws and a comprehensive and updated forest management plan. To maintain certification, the forest is audited annually and re -assessed every five years. In March, members of the Rainforest Alliance - the Forest Stewardship Council certifier — completed an intensive audit of the York Regional Forest that included a two-day field inspection and interviews with various forest stakeholders. Following their assessment, the York Regional Forest was recommended for recertification to 2015. The Forest Stewardship Council is an independent, non -governmental, not -for -profit organization established to promote the responsible management of the world's forests. Forest Stewardship Council certification is recognized internationally as the "gold standard" for forest management. -34- Council Meeting Agenda Regional Report - 3 September 28, 2010 /__ AUF`ORA ynw'r�iw goad corxiarry Regional Council approves final report of the Aging Workforce Study Over the next 10 years, an estimated 100,000 to 160,000 baby boomers in The Regional Municipality of York workforce will retire. Focused on this fact, the Aging Workforce Study is designed to provide a better understanding of the Region's aging workforce and its impact on the local economy. The program elements include actions to assist employers in their efforts to maintain an effective and adequately -skilled labour supply to meet the needs of the workforce to 2025. This 18-month study will conclude in December, 2010. Fare. Integration Pilot Project update York Regional Council received an update on the Fare Integration Pilot Project between York Region and the Toronto Transit Commission (TTC) that started on August 22. The benefits of shared Viva and TTC service and the fare integration between Downsview subway station and York University include: • New revenue opportunity for YRT/Viva • Optimum use of spare capacity on the underutilized Viva Orange service • Reduces overcrowding on TTC buses • Reduces the need for TTC to increase fleet and service levels • New access to late evening and Sunday service on Viva Orange for TTC customers As a result of this initiative, YRT/Viva could receive an estimated annual payment of $70,000 based on an estimated increase in TTC ridership of 140,000 passengers. YRT/Viva will not incur any additional operating costs due to the shared -service concept. The pilot project is set to operate until January 1, 2011. Prior to the completion of the project term, YRTNiva staff will review the pilot project to determine the viability of an extension into 2011. Expansion of Public Health Dental Services to low-income children York Regional Council has approved an increase to the Region's 2010 approved capital budget and additional operating expenditures to implement the Low -Income Dental Program for children. The increase will be offset by 100 per cent provincial funding and will have no tax levy impact. The expansion of low-income dental services to children is the next phase of Ontario's Poverty Reduction Strategy. York Region will expand dental screening, preventative care and early dental treatment for children and increase oral health awareness. The capital costs, one-time operating costs and ongoing operating costs for 2010 is $845,122. Approximately 32,500 York Region children and youth. could be eligible for dental services under the Low -Income Dental Program. -35- Council Meeting Agenda Regional Report - 4 September 28, 2010 AUIZ012A. yow���,sood�y York Region receives budget award for sixth consecutive year The Regional Municipality of York has received the Distinguished Budget Presentation Award from the Government Finance Officers Association for the 2010 budget. This is the sixth consecutive year the Region has received this award. To receive the budget award, York Region satisfied nationally -recognized guidelines for effective budget presentation. These guidelines are designed to assess how well a municipality's budget serves as a policy document, financial plan, operations guide and communications tool. Status of York Region's infrastructure stimulus fund projects York Regional Council received a status update of York Region's 17 infrastructure projects approved through the Government of Canada's Infrastructure Stimulus Fund program. Substantial progress has been made on all York Region's projects with four projects completed and another four projects more than 90 per cent completed. By the end of the year, 12 of the Region's 17 projects will be completed. The cost of these 17 projects is estimated at $79 million, of which the Region will receive $26.3 million or one-third funding from each of the federal and provincial governments. York Region is responsible for the remaining $26.3 million of project costs. Next regular meeting of York Regional Council York Regional Council will meet on Thursday, November 25 at 9:30 a.m. at the York Region Administrative Centre Council Chambers, located at 17250 Yonge Street in the Town of Newmarket. Respectfully submitted for Council's Information. A�l mCK-�e Phyllis Morris Mayor -36- Council Meeting Agenda September 28, 2010 Item 1-1 AuxtORA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 10-15 Council Chambers Aurora Town Hall Tuesday, September21, 2010 ATTENDANCE COMMITTEE MEMBERS Mayor Mortis in the Chair; Councillors Buck, Gaertner, Gallo, Granger, NlacEachern, McRoberts, and Wilson MEMBERS ABSENT Councillor Coffins-Mrakas OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative. Servlces/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By- law Services, Parks Manager, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Servicesrrreasurer, and Council/Committee. Secretary In the absence of Councillor Collins-Mrakas the Committee appointed Mayor Morris to the Chair. Mayor Morris called the meeting to order at 7:09 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Gallo declared an interest regarding Item 8 as he lives within the neighbourhood under consideration. 11 APPROVAL OF AGENDA General Committee recommends. THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional items, be approved: ➢ Delegation (a) Ms Caterina Facciolo (and correspondence) Re: Item 8— PL10-061 —Site Plan Application Ridgewood Developments II Inc. 111 Civic Square Gate (formerly known as 205-215 John West Way) File Number: DI I-02-10 ➢ Correspondence from Mr. Brad Keast, SmartlCentres Re: Item 7 — PL10-060 — Request for Proposal for the Restoration of the Patch Log House CARRIED -37- Council Meeting Agenda September 28, 2010 General Committee Meeting Minutes Tuesday, September 21, 2010 Page 2 of 9 Item 1 - 2 1I1 ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes of Tuesday, September 7, 2010 General Committee recommends: THAT the General Committee meeting minutes of Tuesday, September 7, 2010 be approved. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 4, 5, 6, 7, 8 and 9 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 10 and 11 were identified as items not requiring separate discussion. General Committee recommends:, THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 16. EAC10.007 — Environmental Advisory Committee Recommendation Summary from September 9, 2010 THAT the Environmental Advisory Committee Meeting minutes from the September 9, 2010 meeting be received for information and the recommendations contained therein be approved. 11. HAC10-006 — Heritage Advisory Committee Recommendation Summary from September 9, 2010 THAT the Heritage Advisory Committee Meeting minutes from the September 9, 2010 meeting be received for information and the recommendations contained therein be approved. CARRIED V1 DELEGATIONS (a) Ms Catarina Facciolo Re: Item 8 — PLIO-061— Site Plan Application Ridgewood Developments II Inc. 111 Civic Square Gate (formerly known as 205-215 John West Way) File Number: D11-0210 Ms Facciolo expressed concern regarding the development of a proposed six - storey residential building in her neighbourhood and the associated increase In traffic. She specifically mentioned the Civic Square Park usage and noted that it has a high volume of activity with youth sporting events and children playing in the area. Ms Facciolo noted that an application for this development is to be -38- Council Meeting Agenda September 28, 2010 General Committee Meeting Minutes Tuesday, September 21, 2010 Page 3 of 9 Item 1 - 3 heard at Committee of Adjustment on October 14, and she requested that Council consider deferring the application until after the Committee of Adjustment hearing. Ms Facciolo said that this would give the community the opportunity to express any concerns and provide input. She stated that consideration should also be given regarding. the location of the driveway and the site lines, General Committee recommends: THAT the comments of the delegate be received and referred to Item 8. CARRIED General Committee recommends: THAT Item 8 be brought forward for discussion. CARRIED General Committee recommends: THAT procedure be waived and another delegate be allowed to address Council regarding Item 8. (b) Mr. Jack Winberg, Ridgewood Developments II Inc. Mr. Winberg responded to the concerns of Delegate (a) by noting that Ridgewood Developments II Inc. had completed the requested traffic study and that an increase in traffic volume would be minimal. He stated that this development is more desirable then that allowed as -of -right in the current zoning since the commercial component that could have been added to the first floor is no longer being considered and the proposal is for residential only. Mr. Winberg said that this would mean that there would be no increase of commercial traffic, as it would be local residential traffic only. He noted that this type of building, and its location, would be attractive to retired residents and this would help downgrade the anticipated traffic volume as well. Mr. Winberg said that consideration could be given to routing traffic to exit right only onto Civic Square Gate. He also noted that having site plan approval prior to the Committee of Adjustment hearing would give them a clearer picture of the proposed layout. General Committee recommends: THAT the comments of the delegate be received and referred to Item 8. CARRIED 8. PL10-061 -Site Plan Application Ridgewood Developments Il Inc. 1.11 Civic Square Gate (formerly known as 206-216 John West Way) File Number: D11-02-10 -39- Council Meeting Agenda, September 28, 2010 General Committee Meeting Minutes Tuesday, September 21, 2010 Page 4 of 9 Item 1 - 4 General Committee recommends: THAT subject to any issues or comments raised by Council, Site Plan Application D11-02-10 be approved to permit the construction of a six - storey residential apartment building; and THAT subject to Committee of Adjustment approval, Council authorize the Mayor and Clerk to execute the Site Plan Agreement; and THAT 145 units of servicing capacity be allocated to the Ridgewood Developments II Inc. site plan application file No. D11-02-10. CARRIED Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT Item 9 be brought forward for discussion. CARRIED 9. AAC10-07 — Accessibility Advisory Committee Recommendation Summary from Wednesday, September 1, 2010 General Committee recommends: THAT the second recommendation of report AAC10-07 be amended. (2) Status Update — 2010 Town of Aurora Annual Accessibility Plan THAT the Accessibility Advisory Committee receive the Status Update — 2010 Town of Aurora Annual Accessibility Plan with consideration given to the comments and recommendations made by the Committee wwith respect to the. Plan; and THAT the Accessibility Advisory Committee recommend that the 2010 Town of Aurora Annual Accessibility Plan be endorsed by Council. CARRIED General Committee recommends: THAT the balance of the Accessibility Advisory Committee Meeting minutes from the September 1, 2010 meeting be received and the recommendations contained therein be approved. CARRIED -40- Council Meeting Agenda September 28, 2010 General Committee Meeting Minutes Tuesday, September 21, 2010 Page 5 of 9 Item 1 - 5 1.. CAO10.017 - Collaborative Municipal Initiatives of the Six Northern Municipalities of York Region - Update General Committee recommends: THAT Council receive report CAO10-017 for information; and . THAT Council endorse the proposed actions outlined in report CAO10-017. CARRIED 2. CLS10-021 - Pending List General Committee recommends: THAT Item CA09 be removed. CARRIED General Committee recommends: THAT Item CLS40 be removed, CARRIED General Committee recommends: THAT Item CLS48 be removed. CARRIED General Committee recommends: THAT Item CLS55 be removed. CARRIED General Committee recommends: THAT Item CFS9 be removed. CARRIED General Committee recommends: THAT Item CFS14 be removed. CARRIED General Committee recommends: THAT Item PRS58 be removed. CARRIED -41 - Council Meeting,Agenda September 28, 2010 Item 1 - 6 General Committee Meeting Minutes Tuesday, "September 21, 2010 Page 6 of 9 General Committee recommends: THAT Item NB33 be removed. CARRIED General Committee recommends: THAT Council receive report CLS10-021 CARRIED 3. CLS10-023 — October General Committee & Council Meetings and to Reschedule Inaugural Meeting General Committee recommends: THAT Council cancel the October 5,'2010 General Committee meeting and the October 12, 2010 Council meeting; and THAT Council reschedule the Inaugural Meeting currently scheduled for November 30, 2010 to December 7, 2010 per Section 2.1 of the Town of Aurora Procedural By-law No. 4835706.C. CARRIED , 4. IES10-048 — Award of Request for Quotation No. IES2010-61 Supply and Installation of Automatic Vehicle Location (AVL) Units and Unit Tracking Time for the Town of Aurora Snow Plow Fleet General Committee recommends: THAT Request for Quotation No. IES2010-61 "Supply and Installation of Automatic Vehicle Location (AVL) Units and Unit Tracking Time for the Town of Aurora Snow Plow Fleet" be awarded to Grey Island Systems International Inc. in the amount of $23,355, plus taxes; and THAT $13,355 plus non -reimbursable taxes of approved Operational funding, GL Account No. 1-4-03612-4015, be transferred from Operation Project No. 03612 to Capital Project No. 34148 for the supply and installation of Automatic Vehicle Location (AVL) units and unit tracking time for the Town of Aurora's snow plow fleet. CARRIED 5. IES10-050 — Award of Tender No. IES2010-68 — Hot Mix Asphalt Repairs/ Restorations in Various Locations in the Town of Aurora General Committee Recommends: THAT Tender No. IES2010-68 — Hot Mix Asphalt Repairs/Restorations in Various Locations in the Town of Aurora, be awarded to Road Mill Construction Inc. at an upset limit of $133,000 based on the unit prices tendered; and -42- Council Meeting Agenda Item 1 - 7 September 28, 2010 General Committee Meeting Minutes Tuesday, September 21, 2010 Page 7 of 9 THAT $100,000 of approved capital funding' be transferred from Project No. 31084 to a new capital project for hot mix asphalt patching repairs; and THAT Council authorize the Mayor and Clerk to execute the necessary Agreements for the project. CARRIED Councillor McRoberts assumed the Chair at 9:38 p.m. 6. IES10-051 —Award of Tender No. IES2010-53 - Supply and Installation of a Desiccant Dehumidification Unit with Heat Recovery System at the Aurora Community Centre General Committee recommends: THAT Tender No. IES2010-53 for the Supply and Installation of a Desiccant Dehumidification Unit with Heat Recovery System at the Aurora Community Centre be awarded to Cimco Refrigeration at the tendered price of $173,630, plus taxes. CARRIED Mayor Morris resumed the Chair at 9:46 p.m. 7. PL10.060 — Request for. Proposal for the Restoration of the Patch Log House General Committee recommends: THAT staff be directed to obtain a professional estimate for the general range of the costs that may be associated with the Patch Log House reconstruction along with a location option; and. THAT this item be deferred to the 2011 budget process. DEFEATED General Committee recommends: THAT staff be directed to advertise in the Notice Board requesting expressions of interest in working with the Town of Aurora and other potential partners to relocate the Patch Log House to the Stewart Burnett Park and restore the house so that it may be used for leisure community uses, meeting purposes and storage; and THAT staff be directed to meet with any persons or potential partners that submit an expression of interest in the hopes of securing a labour of love solution; and THAT staff be directed to tarp the. building in the Interim. CARRIED Z 14M Council Meeting.Agenda September 28, 2010 General Committee Meeting Minutes Tuesday,September 21, 2010 Page 8 of 9 Item 1 - 8 General Committee recommends: THAT the Procedural By-law be waived to extend the hour. CARRIED IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS Councillor Gaertner requested an update of Mr. Simonovskis regarding the proposed Winter Road Maintenance Pilot Project that had been discussed at a previousCouncil Meeting. Mr. Simonovskis responded that he had concerns regarding the minimum standards. Councillor Gaertner requested a meeting with him to discuss this further. Councillor Buck asked when the Financial Statement and update from the Aurora Cultural Centre would be presented to Council. She was informed that they had requested delegation status for September 28, 2010. Councillor Gallo inquired whether the Environmental Advisory Committee's input and comments had been included in the 2C Secondary Plan information gathering process. Councillor.Buck departed the. meeting at 10:36 p.m. Mayor Morris asked the Director of Planning and Development Services about the Tree Preservation policies noted in the Environmental Advisory Committee recommendation and noted that Council has received letters in support of tree preservation specifically regarding trees in the St. John's Sideroad and Bayview Avenue application area. The Director responded that he has been in discussions regarding that area and that he would have further contact to ensure that that there was a good understanding of the process Involved. Councillor Gaertner advised that the developer and staff had informed Council In the past that the trees in question were"worthless". Councillor MacEachern advised that Geoff Dawe had published commentary stating an amendment and a vote had not have been called and carried..She advised that she had confirmed with staff who had reviewed. the DVD of the meeting and that three sets of minutes were each called separately; two sets with amendments. Councillor MacEachern said that staff confirmed that when the Mayor called the question, there was a show of hands, and the motion carried to adopt those minutes with an amendment regarding and the abstention from the vote. Councillor MacEachern said that immediately after the show of hands; there was discussion regarding this Issue, but that it had already carried. Mayor Morris stated that a rumour has been published that she had received a "Cease and Desist Orde ' regarding the former Integrity Commissioner' and confirmed that no such Order had ever been issued and that this rumour is not true. Mayor Morris also explained that a letter had been received from the former Integrity Commissioner requesting the Mayor and Council not to disclose any details about the former Integrity Commissioner's performance or details of his contract termination, Mayor Morris noted a rumour had been published regarding discussions that took place during a 2C Secondary' Plan Study Steering Committee meeting about affordable housing and that an alleged comment was comment made during the discussion that "we don't have those kind of people in Aurora". Mayor Morris confirmed that no such statement was ever made by herself at any time or by any other member on the Steering Committee. -44- Council Meeting Agenda September 28, 2010 General Committee Meeting Minutes Tuesday, September 21, 2010 Page 9 of 9 X CLOSED SESSION None XI ADJOURNMENT .............. . Item 1 - 9 General Committee recommends: THAT the meeting be adjourned at 10:49 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 10-15 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 28, 2010. PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK -45- Council Meeting Agenda Item 2 - 1 September 28, 2010 TOWN OF AURORA AURORA COUNCIL MEETING No. PL10-064 SUBJECT: 2C SecondaryPlan Recommendation to Adopt the Town Initiated 2C Secondary Plan FROM: Marco Ramunno, Director of Planning and Development Services DATE: September 28, 2010 THAT Council enact By-law No. 5284-10, being a By-law to adopt Official Plan Amendment No. 73; and THAT Council authorize. Town Staff to appear at the Ontario Municipal Board Hearing scheduled for February 20, 2011 and the hiring of external legal counsel and experts as required to support the Towns position at the Board Hearing. PURPOSE The purpose of this report is to present Official Plan Amendment No. 73 to Council for adoption. Location The subject lands are the North East portion of the Town of Aurora consisting of 1078 acres (436 hectares) as shown on Figure 1. Proposal The Town of Aurora initiated an Secondary Planning process to redesignate the 2C Lands from "Rural' to "Urban Residential 1 and 2"; "Mixed Use. Residential Commercial'; "Business Park 1, 2, and 3"; "Environmental Protection Area" and Parks/Open Space". The 2C Secondary Plan was considered at the September 22, 2010 Public Planning Meeting and Council adopted the following resolution: THAT Council receive the 2C Secondary Plan as presented with some modifications taking into account the comments raised tonight; and THAT the appropriate number of parking spaces for a car park be provided adjacent to the north end of the wildlife park at Hartwell Way; and THAT an existing row of trees be preserved along the boundary at the southwest corner of the proposed 2C grassland extension area; and -46- Council Meeting Agenda September 28, 2010 Item 2 - 2 September 28, 2010 -2. Report No. PL10-064 THAT no collector road connection be proposed connecting the 2C area and the 213 area. The 2C Secondary Plan will establish land use policies for the last remaining "Greenfield" development area in Aurora. A Landowner Group representing the majority of the landowners west of Leslie have already submitted applications pertaining to the policy framework in which they would like to see the area developed. In addition one application has been submitted for lands east of Leslie Street. Both these. applications have been appealed to the Ontario Municipal Board, however the landowner groups have been working with the Staff and the Steering Committee towards the development of a Secondary Plan for the area. Furthermore, representatives of the remaining lands east of Leslie have been participating in the process and have made presentations to the steering committee and Council. A three day workshop was held at the end of May 2010 with the Steering Committee, Town Staff, external agencies such as the Region, Conservation Authority and School Boards, landowners and developers and members of the public from both Aurora and Newmarket. The purpose of the workshop was to establish the objectives of the plan and to identify issues that need to be addressed. During the workshop four land use options were prepared for the secondary planning area. At their meeting of July 5, 2010, the Steering Committee began to choose the elements that will make up the preferred plan for the secondary planning area and directed the Consultants to prepare the first draft of the 2C Secondary Plan. The 2C Secondary Plan proposes to redesignate the 2C lands from `Rural' to "Urban Residential 1 and 2"; "Mixed Use Residential Commercial; "Business Park 1, 2, and 3"; "Environmental Protection Area" and Parks/Open Space". The Secondary Plan also contains Urban Design Guidelines along with policies on Establishing a Linked Greenlands System (including a significant trail network), Conserving Cultural Heritage Resources and Providing Sustainable Infrastructure. In addition an interface overlay has been applied to all lands that abut Newmarket to ensure compatibility. The 2C Secondary Plan utilizes the Greenfield density of 50 residents and jobs per hectare which yields approximately 8,000 residents and between 5,200 and 6,400 employment opportunities. The lands east of Leslie Street are protected for Employment .due to their proximity to Highway 404 and in accordance with the Strategic Employment Lands requirements of the Region of York and policies of the Growth Plan for the Greater Golden Horseshoe. - 47 - Council Meeting Agenda September 28, 2010 Item 2 - 3 September 28, 2010 -3- Report No. PL10-064 In addition to the draft Secondary Plan policies the collector road system within the plan has been subject to Environmental Assessment (EA) process. The amendment is being undertaken in accordance with the requirements of a Municipal Class Environmental Assessment (October 2000, as amended in 2007, Section A.2.9, Integration with the Planning Act). The Class EA process includes public and review agency consultation, an evaluation of alternatives, an assessment of the anticipated effects on the environment, and identification of reasonable measures to mitigate any adverse effects. Public Consultation As mentioned above, several public meetings such as Public Open Houses, Workshops and Steering Committee meetings have been held to date. The following is a chronology of the meetings that were held for the 2C Secondary Plan. •. Nov. 25, 2009: OP Review/2C Secondary Plan Steering Committee Meeting + Feb: 3, 2010: OP Review/2C Secondary Plan Steering Committee Meeting • Feb. 17, 2010: OP Review/2C Secondary Plan Steering Committee Meeting • Mar. 3, 2010: OP Review/2C Secondary Plan Steering Committee Meeting • Apr. 7, 2010: OP Review/2C Secondary Plan Steering Committee Meeting • Apr. 26, 2010: OP Review/2C Secondary Plan Steering Committee Meeting • May 19, 2010: OP Review/2C Secondary Plan Steering Committee Meeting • May 26, 2010: 2C Secondary Plan Workshop + May 27, 2010: 2C Secondary Plan Workshop + May 31, 2010: 2C Secondary Plan Workshop • June 7, 2010: OP Review/2C Secondary Plan Steering Committee Meeting • June 21, 2010: OP Review/2C Secondary Plan Steering Committee Meeting • June 28, 2010: OP Review/2C Secondary Plan Steering Committee Meeting • July 5, 2010: OP Review/2C Secondary Plan Steering Committee Meeting • July 14, 2010: OP Review= Secondary Plan Steering Committee Meeting • August 23, 2010: Special Council Meeting OP Review/2C Secondary Plan • September 2, 2010: OP Review/2C Secondary Plan Steering Committee Meeting September 22, 2010 Public Planning Meeting In addition to the significant public consultation the Town has also produced a correspondence matrix for all comments received pertaining to the secondary plan. The various correspondence matrixes are included as Appendix 2 to this report. Department and Agency Comments Internal departments and external agencies have been participating throughout the official plan review processes through the many public meetings and workshops which have been held. -48- Council Meeting Agenda September 28, 2010 Item 2 - 4 September 28, 2010 - 4 - Report No. PL10-064 These comments have also been incorporated into a "Correspondence Matrix" which has been appended to this report for Council's review. PROVINCIAL POLICY STATEMENT The subject plan is consistent with the policies of the Provincial Policy Statement. ALTERNATIVE(S) TO THE RECOMMENDATION Council may suggest modification to the 2C Secondary Plan as part of the approval. CONCLUSION The draft 2C Secondary Plan being presented has evolved through public open houses and steering committee meetings which have been open to the Council members, landowners and other interested parties. The Town has worked closely with the various external agencies, impacted landowners and other ratepayers in the development of the 2C Secondary Plan. The draft plan contains significant protected. and finked greenlands, Parks and trails which add up to approximately 50% of the entire planning area. The correspondence matrix details how each comment has been dealt with as part of the 2C secondary planning process and the attached secondary plan consists of a track changes version to indicate these changes which were made between the Draft 2 dated August 31, 2010 and the final version September 25, 2010. ATTACHMENTS Figure 1 Location Plan Appendix 1: 2C Secondary Plan — OPA 73 Appendix 2: Correspondence Matrixes (summary and analysis of submissions to the draft 2C Secondary plan) PRE -SUBMISSION REVIEW GAO and Director of Planning and Development Services. MarcoAambnno, mc.RP., R.P.P. Neil Garbe Director of Planning and Development Chief Administrative Officer Services -49. c4l"Mil ME Amu �Hwfilucz 8 2010 m>n ' Townslvpof$ing J� 0 Bathurst Street a rZ V N= aiaas� r n) m M A O I � m .' r N 0 0 w E a�9e Street W a, 3 �c � A a 1 o a o CO n BayviewAvenus N a o' o z to 4 rr� N Ni;•'i; •::: CL co ER 1 1 teslleStreat N 'i Oo D.°::. ' Col o To n of :—Whurch-Stouti'ville o 0 7 � F � N l71 � to O � � Council Meeting Agenda September 28, 2010 Item 3-1 i TOWN OF AURORA AUR )RA COUNCIL MEETING_NO.PL10-066 SUBJECT: Town of Aurora Official Plan -September 2010 Recommendation to Adopt the New Official Plan FROM: Marco Ramunno, Director of Planning & Development Services DATE: September 28, 2010 RECOMMENDATION THAT Council enact By-law No. 5285-10, being a By-law to repeal the current Official Plan for the Town of Aurora dated June 27, 1991and to adopt the new Official Plan as the Official Plan for the Town of Aurora; and THAT should the Official Plan or portions of the plan be appealed to the Ontario Municipal Board, Council authorize Town Staff to appear before the OMB and the hiring of external legal counsel and experts as required to support the position of the Town before a Board Hearing; That Council declares that the Official Plan Update meets the requirements of section 26 1(a)i,11, and iii of the Planning Act; and THAT Council endorses the "Aurora Promenade — Concept Plan - Urban Design Strategy". BACKGROUND Purpose of this Report The purpose of this report is to present the new Town of Aurora Official Plan including the Aurora Promenade Chapter (Secondary Plan Policies) to Council for adoption. Location The policies of the proposed new official plan would apply on a Town -wide basis, with the exception of lands located within Official Plan Amendment (OPA) No. 20, OPA No. 30 and OPA No 34. Furthermore, the Town's policies regarding the Oak Ridges Moraine, known as OPA No. 48 will remain unchanged and intact. Proposal The Town of Aurora initiated an official plan review process for the purposes of reviewing and updating the policies of the official plan. -51- Council Meeting Agenda September 28, 2010 Item 3 - 2 September 28, 2010 .2- Report No. PL10-066 This application was considered at the September 22, 2010 Public Planning Meeting and Council directed Staff to make the necessary revisions and bring the plan back to the Council meeting scheduled for September 28, 2010 for Council adoption. Section 26(1) of the Planning Act requires municipalities to review their official plan at least once every five years to ensure that it conforms to, or does not conflict with Provincial plans; has regard for matters of provincial interest, is consistent with the Provincial Policy Statement and to deal with the removal of lands from employment areas. In addition, Section 27(1) of the Planning Act requires municipalities to amend their official plan to conform to the upper -tier municipality (Region of York) Official Plan. The Town's official plan review has addressed the entire Town of Aurora, emphasizing the creation of a sustainable and complete community, with particular focus on the Aurora Promenade (Yonge and Wellington Corridors - 4 public open house meetings have been held pertaining to the Promenade), the protection. of stable neighbourhoods, the environment and sustainability. The official plan review is based on a 20 year timeframe which would guide the growth of Aurora until the year 2031. Public Consultation Several public meetings such as Public Open Houses, Workshops and Steering Committee meetings have been held to date. The following is a chronology of the meetings that were held for the Official Plan Review (inclusive of the Aurora Promenade Study). • Apr. 20, 2009: • May 13, 2009: • May 28, 2009: • June 15, 2009: • June 16, 2009: + June 17, 2009: • Nov. 2, 2009: • Nov. 18, 2009: • Nov. 25, 2009: • Dec. 14, 2009: • Jan.12, 2010: • Feb. 3, 2010: • Feb. 10, 2010: • Feb. 17, 2010: • Mar. 3, 2010: Aurora Promenade Steering Committee Meeting Aurora Promenade Community Workshop/Open House #1 Aurora Promenade Steering Committee Meeting Joint EDAC-Aurora Promenade Steering Committee Meeting Aurora Promenade Workshop/Open House # 2 (Day 1 of 3) Aurora Promenade Workshop/Open House # 2 (Day 2 of 3) Aurora Promenade Steering Committee Meeting Aurora Promenade Workshop/Open House # 2 (Day 3 of 3) Aurora Promenade Steering Committee Meeting Aurora Promenade Public Open House # 3 OR Review/2C Secondary Plan Steering Committee Meeting Aurora Promenade Steering Committee Meeting Public Open House for Official Plan Review OR Review/2C Secondary Plan Steering Committee Meeting Aurora Promenade Steering Committee Meeting . OR Review/2C Secondary Plan Steering Committee Meeting OR Review/2C Secondary Plan Steering Committee Meeting -52- Council Meeting Agenda September 28, 2010 Item 3 - 3 September 28, 2010 .3- Report No. PL10-066 + Mar. 29, 2010: + Apr. 7, 2010: Apr. 26, 2010: • May 19, 2010: • June 4, 2010: • June 7, 2010: • June 14, 2010: • June 21, 2010: • June 23, 2010: • June 28, 2010: • July 5, 2010: • July 12, 2010:. • July 14, 2010: • August 12, 2010 • August 23, 2010 Workshop (Advisory Committee Forum) for the Town's Advisory Committees Regarding the Official Plan Review OP Review/2C Secondary Plan Steering Committee Meeting OP Review/2C Secondary Plan Steering Committee Meeting OP Review/20 Secondary Plan Steering Committee Meeting Aurora Promenade Steering Committee Meeting OP Review/2C Secondary Plan Steering Committee Meeting Aurora Promenade Steering Committee Meeting OP Review/2C Secondary Plan Steering Committee Meeting Aurora Promenade Public Open House # 4 OP Review/2C Secondary Plan Steering Committee Meeting OP Review/2C Secondary Plan Steering Committee Meeting Aurora Promenade Steering Committee Meeting OP Review/2C Secondary Plan Steering Committee Meeting Special Council meeting for Both the OP Review and 2C Secondary Plan OP Review/2C Secondary Plan Steering Committee Meeting • September 2, 2010 OP Review/2C Secondary Plan Steering Committee Meeting • September 8, 2010 OP Review Special Council Meeting/Public Open House • September 22, 2010 OP Review Public Planning Meeting Public comments received are incorporated into a "Correspondence Matrix' which has been appended to this report as Appendix 2.: The Official Plan Update has been completed in accordance with the requirements of the Planning Act and various Provincial Plans. Specifically the Planning Act requires that: Section 26.1 If an official plan is in effect in a municipality, the council of the municipality that adopted the official plan shall, not less frequently than everyfive years afterthe plan comes into effect as an official plan or a#terthat part of a plan comes into effectas a part of an official plan, if the only outstanding appeals relate to those parts of the plan that propose to specifically designate land uses, (a) revise the official plan as required to ensure that it, (i) conforms with provincial plans or does not conflict with them, as the case may be, (ii) has regard to the matters of provincial interest listed in section 2, and (iii) is consistent with policy statements issued under subsection 3 (1); and (b) revise the official plan, if it contains policies dealing with areas of employment, including, without limitation, the designation of areas of employment in the official plan and policies dealing with the removal of land from areas of employment, to ensure that those policies are confirmed or amended. 2006, c. 23, s. 13. -53- Council Meeting Agenda September 28, 2010 Item 3 - 4 September 28, 2010 - 4 - Report No. PL10-066 Department and Agency Comments Internal departments and external agencies have been participating throughout the official plan review processes through the many public meetings and workshops which have been held. Furthermore, the Planning Partnership has also conducted stakeholder interviews during which comments have been obtained. These comments have also been incorporated into a "Correspondence Matrix" which has been appended to this report for Council's review. The Aurora Promenade The Aurora Promenade Study is a strategy for the revitalization of the Yonge and Wellington Corridors. The Promenade boundaries generally extend along Yonge Street north of the railway tracks up to St Andrews Village Shopping Centre and along Wellington Street from Mill Street east to John West Way. Goals for the study include: • Stimulate economic development and make it a more profitable location to do business; • Intensification along the Yonge and Wellington Corridors; • Return Downtown to being a focal point forretail/service and special events in the community; • Create a vibrant street life and maximize use of upper floors; • Improve the appearance of downtown through restoration of heritage resources/fagade improvements, • Create a positive image of the downtown as a desirable place to work, live, shop and invest. The intent is to stimulate economic development, encourage intensification, continue to enhance the role of our downtown area as a focal point for retail, service and special events and to create vibrant and beautiful main streets that are great places to work, live, shop and invest The study evolved through a four phased approach with each phase being based upon a major consultation event. The first workshop was held on May 13, 2009 at the Library. The first Workshop for The Aurora Promenade brought forth the characteristics, qualities and opportunities of the Yonge and Wellington corridors. Key themes emerged from the public consultation process. As part of the Inventory and Analysis phase, the discussion focused around the key characteristics and qualities of the area, and the key opportunities for change. The workshop began with a walking tour with town staff, and was followed by working group sessions with the Region, Town, Lake Simcoe Region Conservation Authority, Public and Separate School Boards, Business Owners and the public. A public workshop and presentation was held in the evening, which was very well attended with standing room only. -54. Council Meeting Agenda September 28, 2010 Item 3 - 5 September 28, 2010 - 5 - Report No. PL10-066 Phase 2 centred on Workshop 2, which will took place from June 15 to 17, 2009 at Lynett Hall. Workshop 2 focused on the development of the preliminary design direction for The Aurora Promenade Vision. The workshop included working group sessions for the team, meetings with the steering committee, 2 focused meeting with business owners, one on one meetings, presentation and drop in sessions. In addition the consultants produced a 3D model of the study area at the workshop. At the end of Phase two a detailed background report was prepared and also a draft Vision and Guiding Framework document were produced. The public consultation event for Phase 3 was held on November 18, 2009 at the Aurora Cultural Centre. At this workshop the draft Vision and Guiding Framework was presented which illustrated the vision including the pillars of the vision, developed the character areas, guiding frameworks and implementation Strategy. In the final phase, "The Aurora Promenade Draft Concept Plan — Urban Design Strategy" was presented at a public open house at the Town Hall on June 23, 2010. The draft concept plan built upon the previous plans developed at the open houses and steering committee meetings.. During the final phase draft secondary plan policies were also prepared and inserted into the overall Official Plan Update. The Height and Massing for the Promenade are as follows: Downtown Area - Reinforcing heritage main street land use characteristics Height • Max 5-storeys Bonus Bonus 1-storey for Upper Downtown only Massing Street wall height of 2-storey minimum, 3-storey maximum • Minimum 3m from street wall, will be subject to 45-degree angular plane originating from the nearest property line within Heritage or Neighbourhood Area • Exceptions for key Corners and Terminus Sites subject to Design Guidelines Downtown Shoulder Area — Reinforcing traditional and house form land use Height Min. 2-storeys • Max. 5-storeys -55- Council Meeting Agenda September 28, 2010 Item 3 - 6 September 28, 2010 - 6 - Report No._PLIO-066 Massing Street wall height of 2-storey minimum, 3-storey maximum • Minimum 3.Om from street wall, subject to 45-degree angular plane originating from the nearest property line within a Heritage or Neighbourhood Area Exceptions for key Corners and Terminus Sites subject to Design Guidelines Promenade General — Encouraging Higher Density Mixed -Uses Height • Min. 2-storeys • Max. 6-storeys Bonus 1 storey (subject to design guidelines) and the following conditions: • Minimum frontage and depth of 40m • Meeting massing performance standards (angular planes, stepbacks, etc.) • Consistency with Design Guidelines • Providing a public benefit (heritage protection, public amenity, affordable artist spaces, etc.) • To a maximum height of 6-storeys • The Bonus does not apply to the, lands on the east side of Yonge Street, north of Dunning Avenue Massing Street wall height of 2-storey minimum, 4-storey maximum • Minimum 1.5m setback from street wall • Will be subject to 45-degree angular plane originating from the nearest property line within a Heritage or Neighbourhood Area • Exceptions for key Corners and Terminus Sites subject to Design Guidelines Promenade Focus Areas -- existing and future Character Area `hubs' and key identifiable places • Height • Min. 2-storey • Max. 5-storey • Bonus 2 storeys (subject to design guidelines) and the following conditions: • Minimum frontage and depth of 40m • Meeting massing performance standards (angular planes, stepbacks, etc.) • Consistency with Design Guidelines • Providing a public benefit (heritage protection, public amenity, affordable artist spaces, etc.) • To a maximum height of 7-storeys -56- Council Meeting Agenda September 28, 2010 Item 3 - 7 September 28, 2010 - 7 - Report No. PL10-066 • Massing Street wall height of 2-storey minimum, 4-storey maximum • Minimum 1.5m setback from street wall • Will be subject to 45-degree angular plane originating from the nearest property line within a Heritage or Neighbourhood Area • Exceptions for key Corners and Terminus Sites subject to Design Guidelines Parkin The study provides new parking standards based on an extensive review of other municipalities similar to Aurora and based on current best practices. Staff also attended a comprehensive workshop pertaining to parking and land uses at which comparisons were provided pertaining to best practices. The suggested standards will ensure that parking for each development will be accommodated on site and also attempts to match actual parking demands. Intensification: The Provincial Growth Plan forthe Greater Golden Horseshoe indicates that Aurora must accommodate intensification and the Region of York Official Plan dictates thatAurora must accommodate 3,120 units (6,594 persons) through intensification between the years 2006 to 2031. Based on the work completed by the Town there have been 1,666 intensification units built or approved (3,373 persons) since 2006 which leaves 1.,534 units (3,221 persons) left to be accommodated. The Growth Management work as part of the Town of Aurora Official Plan Update Indicates that most of these units shall be accommodated within the Promenade area. Implementation and Quick wins As part of the study an Implementation Strategy was developed. To date certain aspects of this strategy have been commenced with the completion of a Downtown Parking Map, initiation of the "Clean Up Aurora" campaign and Council approval to initiate a "Streetscape Study for the promenade area. The list of quick wins from the study is as follows: • Improve Downtown Signage and Banners • Paint and refurbish any railings or stairways which require maintenance or repair • Replace garbage bins and newspaper boxes with more design/ context appropriate bins and boxes • Installation of historic markers/ signage which identifies areas or points of significance in the Downtown area • Pass By-law to designate Industrial Parkway a truck bypass • Undertake a wayfinding and signage strategy to link key destinations and areas and to help orient visitors -57- Council Meeting Agenda September 28, 2010 Item 3 - 8 September 28, 2010 - 8 - Report No. PL10-066 • Initiate and complete a Streetscape Study • Initiate a Fagade Improvement Plan • "Clean Up Aurora" Campaign • Establish a Business Improvement Area • Form a Design Review Panel • Conduct branding/ marketing study • Give priority to a gateway sign on the railway bridge at the south end of the Town • Designate The Aurora Promenade as a Community Improvement Area • Establish a Cultural Precinct Subsequent to the approval of the study a detailed implementation report outlining timing and strategies will be prepared to ensure that the goals of the study are achieved. At the September 20, 2010 steering committee meeting the committee recommended, subject to suggested revisions, that the Aurora Promenade Draft Concept Plan — Urban Design Strategy be presented to Council for endorsement on September 28, 2010.The minutes of this meeting are attached as Appendix 3. PROVINCIAL POLICY STATEMENT The subject plan is consistent with the policies of the Provincial Policy Statement all Provincial Plans and matters of provincial interest. ALTERNATIVE(S) TO THE RECOMMENDATION Council may suggest modification to the new official plan as part of the approval, CONCLUSIONS The proposed new official plan has evolved through several public open houses and Steering Committee meetings which have been open to the Council members, landowners and other interested parties. The new official plan was also before Council and the public at the statutory public planning meeting held on September 22, 2010. The Town has worked closely with the various external agencies, impacted landowners and other ratepayers in the development of the new official plan which is now before Council for their action. The Aurora Promenade Draft Concept Plan — Urban Design Strategy provides an excellent framework to help with the revitalization of the Downtown and surrounding areas. The mechanisms to implement the plan have been set out within the plan and will be co- ordinated by staff in conjunction with Council, business owners and residents within the Promenade area. -58- Council Meeting Agenda September 28, 2010 Item 3 - 9 September 28, 2010 - 9 - Report No. PL10,066 The corresponded matrix attached details how each comment has been dealt with as part of the Official Plan Review process and the attached secondary plan consists of a track changes version to indicate these changes which were made between the Draft 3 dated August 31, 2010 and the final version September 25, 2010. ATTACHMENTS Appendix 1: Proposed New Official Plan Appendix 2: "Correspondence Matrixes" (summary and analysis of submissions to the draft official plan) Appendix 3 Minutes from the September 20t" Yonge Wellington Corridor Study Steering Committee (The Aurora Promenade) meeting PRE -SUBMISSION REVIEW Chief Administrative Officer and Director of Planning & Development Services. Prepared by. Mar Ra unno, M.C.LP., R.P.P. Director of Planning & Development Services Fausto Fillpetto, Policy Planner Extension 4342 Neil Garbe Chief Administrative Officer -59- Council Meeting Agenda September 28, 2010 APPENDIX 3 Item 3 - 10 Committee: Date: Time and Location: AumoRA COMMITTEE MINUTES MEETING NO. 10-05 Yonge Wellington Corridor Study (Aurora, Promenade) Steering Committee Monday, September 20, 2010 2:00 p.m:, Tannery Room Committee Members: Mayor Morris, Chair, Christopher Ballard, Andries Godschalk, Judy Marshall (arrived at 2:31 p.m.) and Kenneth Whitehurst Absent: Michael Levesque Other Attendees: Anthony lerullo, Manager of Strategic Initiatives, Jim Kyle, Manager of Policy Planning, Marco- Ramunno, Director of Planning & Development Services, Neil Garbe, Chief Administrative Officer (requested to join the meeting at 3:00 p.m.), Patty Thoma, Committee Secretary, Donna Hinde and Tom Janzen — The Planning Partnership and Nic Polous — Polous and Chung, The Chair called the meeting to order at 2:15 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Christopher Ballard Seconded by Kenneth Whitehurst THAT the agenda as circulated by the Planning and Development Services Department be approved with the following additions: 1. Email dated September 17, 2010 from Pat Reynolds Re: Item 1 — Memo from Director of.Planning and Development Services Re: Community Meeting, Parking and theTraffic Summary -60- Council Meeting Agenda September 28, 2010 Item 3 - 11 Yonge Wellington Corridor (Aurora Promenade) Study Steering Committee Minutes Monday, September 20, 2010 Paae 2 of 6 2. Letter dated September 15, 2010 from Weston Consulting Group Re: Item 3 —Draft Aurora Promenade Concept Plan, dated May 2010 3. Email dated September 17, 2010 from Klaus Wehrenberg Re: Item 3 — Draft Aurora Promenade Concept Plan, dated May 2010 CARRIED DELEGATIONS [IEEE ADOPTION OF MINUTES Yonge Wellington Corridor Study Steering (Aurora Promenade) Committee Meeting Minutes of July 12, 2010 Moved by Andries Godschalk Seconded by Christopher Ballard THAT the Yonge Wellington Corridor Study Steering (Aurora Promenade) Committee meeting minutes of July 12, 2010 be adopted. CARRIED MATTERS FOR CONSIDERATION 1. Memorandum from the Director of Planning and Development Services pertaining to the Community Meeting, Parking and the Traffic Summary by Mr. Nick Poulos of Poulos & Chung. Moved by Christopher Ballard Seconded byAndries Godschalk THAT staff be directed to undertake a review of the existing on street parking conditions and provide recommendations to Council. CARRIED -61- Council Meeting Agenda September 28, 2010 Item 3 - 12 Yonge Wellington Corridor (Aurora Promenade) Study Steering Committee Minutes Monday, September 20, 2010 Paae 3 of 6 Moved by Judy Marshall Seconded by Christopher Ballard THAT staff be directed to add a notation to the diagram relating to the GO Station area streets, to reflect that the arrows are not meant to imply, direct or encourage new development's use of local roads. CARRIED Moved by Christopher Ballard Seconded by Kenneth Whitehurst THAT a notation be included in all sections relating to parking, that Council's approval is required after staff review of supporting parking justification reports. CARRIED Moved by Christopher Ballard Seconded by Kenneth Whitehurst THAT staff be directed td add a conceptual diagram to show the status of the current built form versus the proposed built form in the Berczy Street Go Station area. Neil Garbe departed the meeting at 3:30 p.m. Moved by Christopher Ballard Seconded by Andries Godschalk THAT the Steering Committee receive the Memorandum from the Director of Planning and Development Services pertaining to the Community Meeting, Parking and the Traffic Summary by Mr. Nick Poulos of Poulos & Chung; and THAT consideration be given to the comments and recommendations made by the Steering Committee with respect to suggested changes to the plan regarding the issues outlined within the memo. CARRIED -62. Council Meeting Agenda September 28, 2010 Item 3 - 13 Yonge Wellington Corridor (Aurora Promenade) Study Steering Committee Minutes Monday, September 20, 2010 Page 4 of 6 2. Comments on behalf of the landowner are outlined in the attached presentation that was made to Council on September 8, 2010 Moved by Judy Marshall Seconded by Kenneth Whitehurst THAT the Steering Committee receive the letter dated September 17, 2010 from Nancy Henderson as additional information to this item. CARRIED Moved by Judy Marshall Seconded by Kenneth Whitehurst THAT the Steering Committee receive and refer the additional letter dated September 17, 2010 from Nancy Henderson and the comments regarding 15278 Yonge Street to staff for further review and response. CARRIED 3. The Steering Committee has received, reviewed and provided direction related to the Draft Aurora Promenade Concept Plan dated May 2010 and this provides an opportunity to provide changes to the document. Moved by Judy Marshall Seconded by Kenneth Whitehurst THAT the Steering Committee receive and refer the letter from Weston Consulting to staff for further review and response. CARRIED Moved by Andries Godschalk Seconded by Kenneth Whitehurst THAT staff be directed to remove section 11.10.1a (Parkland Dedication in the Downtown and Upper Downtown Area) pending consideration of the Community Improvement Plan. CARRIED -63- Council Meeting Agenda September 28, 2010 Item 3 - 14 Yorige Wellington Corridor (Aurora Promenade) Study Steering Committee Minutes Monday, September 20, 2010 Palle 5 of 6 Moved by Christopher Ballard Seconded by Judy Marshall THAT the Steering Committee receive and refer the email from Klaus Wehrenberg to staff to make technical changes, where appropriate in Chapter 11, as suggested by Mr. Wehrenberg, and that they be included in the next revision. CARRIED Moved by Christopher Ballard Seconded by Judy Marshall THAT consideration be given to the comments and recommendations made by the Steering Committee with respect to wording and or mapping corrections/changes to the plan that they feel is necessary; and THAT a final draft of the Aurora Promenade Concept Plan be presented to Council on September.28, 2010 with the modifications as suggested for Council consideration and endorsement. CARRIED 4. Aurora Promenade Secondary Plan - Chapter 11. Moved by Andries Godschalk Seconded by Kenneth Whitehurst THAT the Steering Committee receive the third draft of the Aurora Promenade Secondary Plan. CARRIED 5. Consultant to update Committee of next steps. Moved by Kenneth Whitehurst Seconded by Christopher Ballard THAT the Committee receive the Consultants' update of the next steps. CARRIED -64- Council Meeting Agenda September 28, 2010 Item 3-15 Yonge Wellington Corridor (Aurora Promenade) Study Steering Committee Minutes Monday, September 20, 2010 Paae 6 of 6 INFORMATIONAL ITEMS None OTHER BUSINESS BY MEMBERS None ADJOURNMENT Moved by Kenneth Whitehurst THAT the meeting be adjourned at 6:25 p.m. CARRIED Mayor Phyllis Morris, Chair Yonge Wellington Corridor Study Steering Committee -65- Council Meeting Agenda September 28, 2010 Item 4 - '1 TOWN OF AURORA AURORA COUNCIL REPORT No. LGL 1.0-004 SUBJECT: Adena Meadows Limited Parkland Dedication/Cash-in-Lieu FROM: Christopher C. Cooper, Director of Legal Services/Town Solicitor DATE: September 28, 2010 RECOMMENDATIONS THAT Council receive Report No. LGL 10-004; and THAT, pursuant to the Minutes of Settlement, dated July 18, 2003, staff is directed to work with Adena Meadows and M/ Developments to effect the conveyance of the Lands.or alternate lands by no later than October 31, 2010 and THAT, in the event the Lands oralternate lands have not been conveyed to the Town by.Ocfober 31, 2010, staff is directed to request cash in lieu and remit this matter to the Ontario Municipal Board in the event of disagreement respecting the amount thereof, including the method of calculation and the applicability of the Town's By- law Number 4291-01.F. PURPOSE OF THE REPORT The purpose of this Report is to provide Council with a status update with respect to this parkland dedication/cash-in-lieu matter, and to seek Council's direction with respect to the taking of next steps. BACKGROUND On February 24, 2003, Magna International Inc. and related companies, including Adena Meadows Limited (the "Applicant"), served the Town with Notice of Appeal to the Ontario Municipal Board (the "Board") pursuant to subsection 51(43) of the Planning Act, as amended. The appeal was from conditions imposed by the Town with respect to a proposed plan of subdivision, comprising.a vacant land condominium (the "VLC"). The conditions of approval of draft plan of the VLC were approved by Council on May 14, 2002. Also at issue in the appeal was the requirement for the payment of cash -in -lieu of parkland applicable to the Applicant's proposed plan for the VLC. -66- Council Meeting Agenda September 28, 2010 Item 4 - 2 September 23, 2010 - 2 - Report No. LGL 10-004 At the conclusion of the hearing held on July 22, 2003, the Board approved a recommendation that the draft plan conditions be amended so as to specify the option for parkland dedication. Paragraph'2(b) of the Minutes of Settlement, appended as Exhibit 2 to the Board's Decision/Order No. 1160, issued on September 4, 2003 (see Attachment.1 to this Report) provides that: "in fuil and complete satisfaction only of the parkland dedication requirements of the Planning Act and specifically Condition 15 of the Conditions, the Alpen House and Adena Meadows shall dedicate or cause to be dedicated to the Town approximately 2.6 acres of land shown on the attached Schedule "A", representing 5 percent of the area of the Vacant Land Condominium (the "Lands")." COMMENTS The registered owner of the Lands is 1276074 Ontario Inc. ("1276074"), which is a subsidiary of MI Developments Inc. 1276074, a party to the appeal, requires monetary compensation from Adena Meadows prior to the latter conveying the Lands to the Town. Following protracted discussions with the lawyers representing MI Developments, staff met .with the company's representatives on September 13, 2010. The representatives committed to working with the Town and Adena Meadows to convey the Lands to the Town by, no later than October 31, 2010 ALTERNATIVES) TO THE RECOMMENDATIONS Council can direct staff to forego the discussions related to the conveyance of the Lands to the Town and opt instead to negotiate the payment of cash -in -lieu of parkland dedication, pursuant to the terms and conditions of the Minutes of Settlement. FINANCIAL IMPLICATIONS Staff will manage this matter in-house in the event it is *remitted. to the Board. As such, no costs would be incurred for the purpose of retaining and instructing external lawyers. CONCLUSION In light of staffs recent. discussions with MI Developments, staff hereby recommend that Council direct staff to..work with. MI Developments_ and Adena. Meadows to effect the conveyance of the Lands or alternate lands to the Town. Failing successful discussions as aforementioned, staff recommend that Council direct staff to request cash in lieu and remit this matter to the Ontario Municipal Board in the event of disagreement respecting the amount thereof, including the method of calculation and the applicability of the Town's By-law Number 4291-01.F. 67 - Council Meeting Agenda September 28, 2010 Item 4 - 3 September 23, 2010 - 3 - Report No. LGL %404 ATTACHMENT 1. Minutes of Settlement, dated July 18, 2003, appended as Exhibit 2 to Ontario Municipal Board Decision/Order 1160, issued on September 4, 2003 PRE -SUBMISSION REVIEW Executive Leadership Team, September 22, 2010. Christopher C. Cooper Director of Legal Services/Town Solicitor Neil D. Garbe Chief Administrative Officer r -68. Cotkhcil Meeting Agenda Septa nibee28, 2070 Item.4 - 4. PLO20546.' :ouncil Meeting Agenda iept6mber.28, 2010 l i SIMPINVIOAR IRN (a) Cn January 31; 2002, Alpen kIouse, as owAcr of the lands described herein, filed a,' t gust for.,aipvvai :4 ;a U l4t vacant cattdvtnituum purauarrt tter the gsavisians .of the f.'oiutbri 7 8 'S:t):1 98; c: c1 tiie lE farrningAct R S:O t090; a:1':13 in respect :. of Part J oGs .iE.0• scat the Town' of Auto-lwrtai 11un%ipa€ity of Xoitc•.[Towrl'of Aurora file No. b07-024A] (fife "`fracatt ��rcid' Co �lgpai• The ca 4tions of Mftvai of draft plan of the. Vacant Land Con4minium ware amoviAbyConaca. for the Town of Aurora on May 14, 2002. (b) Alp= House:(anckreiated cowaaies c ompiiaed of 690 O, 1207309; WOa`arid Ad= M i,dOk..`the latomr tgiat►Y be q the $406 sat aamcrr/ol"Haut) vppealed to rite OAWO munwpai Boatel. (tiie,"Oi4>B") cram con"008 of pin approval for the Mien; Land Condon iniutu. p mawt to the provisions of seotlaat 51(43j of th® Plaaucft :dc4 ILS.O. 19Kc.P.13asmom qwmftoUyd�uitediu�tari�ante+ai�'xeof-aquae. •. (c) Tla cm.h®siinglias been whodie od to coma ewe ion July22, 2003. (d) , The parties eavo'mt atlIV ipmed, to.'tho t6= and conditions of a_ aa3ttiemett �,iufltawi f appeals IN CONSWVRATT6N of tiro• covwz4ts and premiacs, conlaiinedh and 'odw* goad and, valuable: co , "tipna; . <x t .. au€ficicacy. ,of wrbich is : be reby nov7'ledgod;'flte parties o t`iafv®naittand a°'with r ether as ttillowa: Council Meeting Agenda _3- Item 4-6 w September 28, 2010 "Approval shaft xoWe to I i Plan of t^6#ondpium DO7-02-1A pmpared by Larldn & AssoofatM plant * consutfants 1uo.,•' I'roject'FiteNo:.1099.2•. Dated: January 15, 2002;. revise Ardl 179 . 202 and fintho7 revised to reduoo the number of Units from 52 to 43." N) Condition l5 .is daleted and roplaaed wits the followw: "The {honer shall agree in, the CoudouMum A.greament to convoy local to the Town, at too cost and 'flee of all cnoumbranew for .pMp . to satisfy theprovbaons of-tw Pknnmg Act.' :��tternatively,ii,►e �'uvananaYei� pa7�at.of eae�ini-lau.of tl� saidoonvoyaom." is ,lu Au. othmea , ow :of4M4 apgW+al.a6alt remain.&0 Council Meeting Agenda Item 4 - T. September 28, 2010 S A smey and draft deed to thelomm of the Lands sW be delivered to the Town within thirty (30) days of the date of the Old Ordw to be hold'in escrow for registration by the Towp •in acoordanog with pmgraph.4 hereof. 6. " Na pattty herdbo shall rsgestcbsts any otlior party hereto in respect of OMB Case No, PJ 020546/ le Nos. S020076 and S030023. ?. These Minutes of Settlement are solely in respaot of.the apW;d-WgaSI4. the . . ., , patties hereto in respect of OMB Case No. P1.020546/File.Nos. S020076 and S030023. S. The l ands shall be aattvoyed to the Town :at no.,'wtst, Ste and altar of , eitCttaitUYattcos.amd witlt'.a:$ood an r awketable title, all to tls mfisfhvtion of the Town acftg reasonably.. 'Council Meeting Agenda _5_ Item 4 - 8 September 28, 2010 (a) 1n the .ev�rit the T,a are tra ►sferred to the Town, alternate lands are agreed. to and tgn�.or ca&4n-liqu Is.s ed or d*rminsd by the OMB pww t to, pax gmPh 9(a)v py:wmities held or payments matte in th8.hamds of the T owii..iucduding.paymeu% made for the Usmoo ofmodel home peratiits."bq:mm1* farthw#h by the•'•Town, without int t, to the Patty or perwo etxtidcflti acaouUnpe with and.io the. ant oi'Vi *interest au t ontittement 10. Despite Condition 29 of the- sous, of Approval ,respecting. Drab Plan of Subdivision No. IOTA,-01005 (Preserve Homes Corpo vfion) as eontskod in DecisiouOder No. 06M dated May .14, 2003 of the OMB, the Town agrees to acoopt cobveyano ofBlook4l3 prior Counlcil Meeting Agenda w 6 T Item.4 - 9' Septbniber 28, 201.0 Clem can.&.shall bier. %r be mWe"for or agaiftat the s&unty hold by the Town pummnt to the Apeemaut. F& J=ta ceda nVt the #wAtythen held by the Town pmsmt to patWVh 9(b); of any oflt, riWbe cofttmW to cash and rid by the Totem at the time of the immee of the 1-t Y liuiididg'pernAt'wit3iiii theVAEM Lod Condominium and this p=gWh miay be ciFei es a fiili and do*letoreleaaa 6ftile Towii agg nst toy clai n to onOd mcntto suoh.murity. IATFUai'A*®t, t3iis 1$6. day of July, 2t►d3. Per. �� ! `