AGENDA - Council - 20101123Aun,o,RA
COUNCIL MEETING
AGENDA
NO.10-26
TUESDAY, NOVEMBER 23, 2010
1:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
November 19, 2010
Il
111
IV
AukoRA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO, 10-26
Tuesday, November 23, 2010
7:00 p.m.
Council Chambers
DECLARATIONS OF PECUNIARY INTEREST
APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
OPEN FORUM
ADOPTION OF MINUTES
Council Minutes of Tuesday, September 28, 2010 pg. 1
Special Council Minutes of Tuesday, November 2, 2010 pg. 14
RECOMMENDED:
THAT the Council Minutes of Tuesday, September 28, 2010 and the Special
Council Minutes of Tuesday, November 2, 2010 be adopted as printed and
circulated.
V PRESENTATIONS
(a) Recognition of Members of Council 2006-2010 pg. 17
(b) Nicole Williams, Sponsorship/Special Events Asst. pg. 18
Re: Platinum Sponsor Recognition
Council Meeting Agenda
Tuesday, November 23, 2010
Page 2 of 4
(c) Mr. Lorne Merkur pg. 19
Re: Arts and Culture Grant Presentations
(d) Welcome Wagon Presentation pg. 20
Re: 2009 Community of the Year
VI PUBLIC SERVICE ANNOUNCEMENTS
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Xl REGIONAL REPORT
XII NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Xlll CLOSED SESSION
XIV READING OF BY-LAWS
RECOMMENDED:
5290-10 BEING A BY-LAW to amend By-law pg. 87
Numbers 5108-09.H and 5216-10 to
appoint a Building Inspector, a Municipal
By-law Enforcement Officer, and a Property
Standards Officer.
5291-10 BEING A BY-LAW to Confirm Actions by pg. 88
Council Resulting from Council Meeting
10-26 on November 23, 2010
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, November 23, 2010
Page 3 of 4
AGENDA ITEMS
1. BBS10-013 — Request for Sign Variance to Sign By-law No. 4898-07.P pg. 22
650-676 Wellington St. East
RECOMMENDED:
THAT Council approve a request for sign variance to increase the maximum
permitted sign area from 10 square metres to 14.6 square metres for the
Wellington St. entry sign located at 650-676 Wellington St. East.
2. CFS10-032 — Cancellation, Reduction or Refund of Property Taxes pg. 27
Under Section 354, 357 and 358 of the Municipal Act
RECOMMENDED:
THAT a meeting in accordance with Sections 354, 357 and 358 of the
Municipal Act, 2001 be held in respect of the application made by the
Treasurer and the owners listed in this report at which applicants may make
representations to Council; and
THAT property taxes in the amount of $19,896.15 be adjusted pursuant to
Section 354 of the Municipal Act, 2001; and
THAT property taxes in the amount of $36,032.42 be adjusted pursuant to
Section 357 of the Municipal Act, 2001; and
THAT property taxes in the amount of $10,016.38 be adjusted pursuant to
Section 358 of the Municipal Act, 2001; and
THAT the associated interest if applicable be cancelled in proportion to the
Property Taxes adjusted; and
THAT the Director of Corporate & Finance Services, Treasurer be directed to
remove said property taxes from the Collector's Roll to reflect these Property
Tax Adjustments.
3. CFS10-039 — Authorization to Execute Banking Agreement -Safety pg. 38
Deposit Box
RECOMMENDED:
THAT the Corporation lease a safety deposit box from TD Canada Trust; and
Council Meeting Agenda
Tuesday, November 23, 2010
Page 4 of 4
THAT the Treasurer is hereby authorized to sign and execute on behalf of the
Town such contracts, agreements and documents for such purpose, upon
such terms and conditions and for such rental, all as may be required by the
bank; and
THAT TD Canada Trust is authorized to allow the Treasurer, or those
employees so delegated in writing by the Treasurer, to have access to and
control of the safety deposit box rented by the Town from the bank.
4. CFS10-040 — Capital Projects Financial Position Report as of pg.40
August 31, 2010
RECOMMENDED:
THAT report CFS10-040 be received from management; and
THAT the project closures and capital funding adjustments outlined in
Attachments #1 and #2, as summarized in Attachment #3 be approved.
5. CLS10-027 — Amendment to the September 14, 2010 Council Minutes pg.58
RECOMMENDED:
THAT the Council minutes of the September 14, 2010 meeting be amended
to reflect that Mayor Morris left the meeting at 1:10 a.m. and that Deputy
Mayor McRoberts was in the Chair when open session reconvened at 1:11
a.m.
6. Memorandum from Mayor Morris pg.82
Re: Wells Street Public School
Letter from the York Region District School Board
RECOMMENDED:
THAT Council receive this memorandum for information; and
THAT Council provide direction.
7. Memorandum from the Chief Administrative Officer pg.85
Re: Status Update
RECOMMENDED:
THAT Council receive this memorandum for information.
Council Meeting Agenda
Tuesday, November 23, 2010
AuRoxA
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 10-24
Council Chambers
Aurora Town Hall
Tuesday, September 28, 2010
ATTENDANCE
Council Minutes - 1
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, . Gaertner, Gallo, Granger, MacEachern,
McRoberts, and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Associate Solicitor,
Director of Building and By-law Services, Director of
Parks and Recreation Services, Director of Planning
and Development Services, Director of Infrastructure
and. Environmental Services, Director of Corporate
and Financial Services/Treasurer, and
Council/Committee Secretary
Mayor Morris called the meeting to order at 7:02 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Gallo declared an interest in Item 1(8) as he lives within the
neighbourhood under consideration.
.Councillor Collins-Mrakas declared an interest regarding Items 4 and 5 (Aden.
Meadows Limited) as a member of her family is employed by Magna.
U APPROVAL OFAGENDA
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved with the following Additional Items:
➢ New Item 6 — Memorandum from the Chief Administrative Officer
Re: Correspondence to and from the York Region District School Board
regarding Wells Street Public School
RECOMMENDED:
THAT Council receive the Correspondence to and from the York Region
District School Board regarding Wells Street Public School.
-1-
Council Meeting Agenda Council Minutes - 2
Tuesday, November 23, 2010
Council Meeting Minutes
Tuesday, September 28, 2010
Page 2 of 13
➢ New Item 7 - BBS10-012 -Request for Sign Variance to Sign By-law 4898-07.P
9 Borealis Avenue
RECOMMENDED:
THAT Council approve a request for a sign variance to permit an externally
illuminated ground sign 7m high with`a sign face of 9.6 m2 at 9 Borealis
Avenue adjacent to Bayview Avenue. This properly is zoned C1-4 local
commercial exception zone and the Sign By-law does not permit a ground
sign in a C1 zone.
➢ New Item.8 - Memorandum from the Director of Corporate & Financial
Services
Re: Aurora Cultural Centre Financial Statements
RECOMMENDED:
THAT Council receive the memorandum regarding Aurora Cultural Centre
Financial Statements for information.
➢ Memorandum from the Director of Infrastructure and Environmental Services
Additional information to Item 1(6) IES10-051 - Award'of Tender No. IES2010-53
Supply.and Installation of a Desiccant
Dehumidification Unit at the Aurora
Community Centre
Memorandum from the Director of Planning and Development Services
Additional information to Item,1(8) PL10-061 - Site Plan Application
Ridgewood Developments If Inc.
111 Civic Square Gate (formerly known as
206-215 John West Way)
File Number: D11-02-10
➢ Withdrawn - Delegation (a) Nancy Henderson/Sheldon Fenton, Representing
16278 Yonge Limited
Re: Item I - PL10-066 - Town of Aurora Official Plan - September 2010
Recommendation to Adopt the New Official Plan
➢ New Delegation (a) Erica Russell, Representing Residents of Newmarket, and
Correspondence from Erica and John Russell
Re: Item 2 - PL10-064 - 2C Secondary Plan, Recommendation to Adopt the
Town Initiated 2C Secondary Plan
➢ Correspondence from Jessica Peake of York Region District School Board
Re: Item 2 - PL10-064.- 2C Secondary Plan, Recommendation to Adopt the
Town Initiated 2C Secondary Plan
➢ Correspondence from Kevin Rich of Ducks Unlimited Canada
Re: Item 2 - PL10.064- 2C Secondary Plan, Recommendation to Adopt the
Town Initiated 2C Secondary Plan
➢ Correspondence from Sarah F. Baldwin of LARKIN + Associates Planning
Consultants Inc.
Re: Item 2 - PL10-064 - 2C Secondary Plan, Recommendation to Adopt the
Town Initiated 2C Secondary Plan
➢ Correspondence from Christine Hind of York Catholic District School Board
Re: Item 2 - PL.10-064 - 2C Secondary Plan, Recommendation to Adopt the
Town Initiated 2C Secondary Plan
.2.
Council Meeting-Agefrda
Tuesday, November 23, 2010
Council Minutes - 3
Council Meeting Minutes
Tuesday, September 29, 2010
Page 3 of 13
➢ Correspondence from Ron Palmer/Tom Janzen, The Planning Partnership
Re: Employment by Type Analysis
Additional information to Item 3 — PL10-066 — Town of Aurora Official Plan
September 2010, Recommendation to Adopt
the New Official Plan
➢ Correspondence from John P. Genest of Malone Given Parsons Ltd.
Re: Item 3 — PL10-066 — Town of Aurora Official Plan — September 2010
Recommendation.to Adopt the New Official Plan
➢ Correspondence from Jessica Peake of York Region District School Board
Re: Item 3 — PL1 D-066 —Town of Aurora Official Plan —September 2010
Recommendation to Adopt the New Official Plan
➢ Correspondence from Sarah F. Baldwin of LARKIN + Associates Planning
Consultants Inc.
Re: Item 3 — PLIO-066 —Town of Aurora Official Plan —September 2010
Recommendation to Adopt the New Official Plan
➢ Correspondence from Murray Chown of Novatech Engineering Consultants
Ltd.
Re: Item 3 — PL10-066 — Town of Aurora Official Plan — September 2010
Recommendation to Adopt the New Official Plan
➢ Replacement page — Schedule A to Item 3 — PL10-066 — Town of Aurora
Official Plan, September 2010, Recommendation to Adopt the New Official
Plan
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Presentation (b) be brought forward.
CARRIED
V PRESENTATIONS
(b) Susan Ferrante, Volunteer, Member of the Canada Day 2010 Parade
Subcommittee
Re: Student Volunteer Recognition '
.Sher St. Kitts thanked the student volunteers for their efforts and noted that not
all of the volunteers were able to attend this evening. Mayor Morris said that
many people in the community participated in reviving the Canada Day parade
that was enjoyed by all in attendance. The following is a list of the students who
volunteered for the event;
Selena Ochowiak
Courtenay Field
Curtis Johnston
Sebastian Serrano
Spencer Daly
Crystal Yung
Veronika Kabarguina
Katherine Brooks
Jimmy Brooks
Kelsey Rogers
Roberto Fellini
Angela Fellini
Tianna Noble
Taylor Noble
Jamie Jorstad
Janine Fernandez
Zoe Campbell
Mark Fernandez
Kristina Primerano
Gianfranco Galuzzo
Kelly Yoksimovich
Sean Kernerman
Alexandre Lysov
Jason Yoo.
Christina Palucci
Andrew Beauline
Alex St. Kitts
Quincy St, Kitts
Andrew Morrison-Gurza
Adina Ellis
Keifer Kuntz
Blake Levon
-3-
Council Meeting Agenda
Council Minutes - 4
Tuesday, November 23, 2010
Council Meeting Minutes
Tuesday, September 28, 2010
Page 4 of 13
Ill OPEN FORUM
Hans Stech advised Council that the original inhabitants of the Petch Log House
did not reside in Aurora as the house was situated within the boundaries of
Whitchurch-Stouffville at that time. He said this diminishes the historical
significance of the structure. and that it would be irresponsible if taxpayers' money
was wasted on'a 'rotting pile of logs'. Mr. Stech noted that money wouldbe
better spent on linking the trails or on Canada Day parades where.the whole
community would benefit.
Gordon Barnes, self-proclaimed local environmental activist, thanked Council for
all their work on the Official Plan and urged them to accept the Plan this evening.
Michael Evans of True Value Hardware, commenting in respect to the Official
Plan, stated that he felt public input was ignored and that the Plans were being
pushed through. He questioned the determination,of the criteria used and the
processes followed. The Director of Planning and Development Services noted
that the process commenced in the fall of 2008 and that since that time there
have been numerous public meetings and workshops inviting public consultation
and input. The Director stated that the meetings were very well attended. Mayor
Morris noted that the public has been encouraged to participate in the process
throughout the stages and that draft documents have been available on the
website or in the Town offices since July.
Miroslav Prikryl urged Council not to accept the Official Plan as presented
because he had concerns regarding the employment land wording within the
document and the removal of some of these lands from this designation. He said
that certain lands could be used for general purposes and that this wording is not
specific enough.
Gary McLaughlin stated that he was in favour of restoring the Patch Log House.
He noted that, looking at the bigger picture, we are surrounded by modern-day
structures and the Patch Log House could be a reminder of where we came
from. Mr. McLaughlin advised that he has many years of restoration experience
and that the Patch Log House is a valuable piece of history dating back to the
early 1820s. He advised that he could put the Patch Log House back together in
.approximately four months at a significantly less cost. Mr. McLaughlin said that
obtaining corporate sponsorship for fasteners and incidentals as needed would
be an option as well. He was questioned whether he had submitted an RFP with
the Town when originally advertised, however, he noted that the RFP had too
many layers of bureaucracy, Mr. McLaughlin provided pictures of the restoration
process through previous experience and noted that he would be very capable
and delighted to be involved in this project.
Hans Stech came back to the podium and reiterated his urging not to restore the
.Patch Log House.
Chris Ballard stated that he was the Vice Chair on the Promenade Study and that
a few issues had been raised for which. he wanted to set the record straight. He
noted that there was a misconception that the Promenade Study was set up to fix
the Yonge and Wellington area but this was not the case. The Town has
attempted to do this in thepast but has not been very successful, hence the
Promenade Study. The Promenade Study covers a much broader area; Yonge
Street, Wellington Street, and the historic streets of Aurora.
-4-
Council Meeting Agenda
Tuesday, November 23, 2010
Council Minutes - 5
Council Meeting Minutes
Tuesday, September 28, 2010
Page 5 of 13
IV ADOPTION OF MINUTES
Special Council Minutes of Wednesday, September 8, 2010
Moved by Councillor Gallo Seconded by Councillor Granger
THAT the Special Council minutes of Wednesday, September 8, 2010 be
adopted as printed and circulated.
CARRIED
Council Minutes of Tuesday, September 14, 2010
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the Council minutes of Tuesday, September 14, 2010 be adopted
as printed and circulated and amended. .
CARRIED
Special Council Minutes of Tuesday, September 21, 2010
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the Special Council minutes of Tuesday, September 21, 2010 be
adopted as printed and circulated.
CARRIED
Special Council Minutes of Wednesday, September 22, 2010
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT the Special Council minutes of Wednesday, September 22, 2010 be
adopted as printed and circulated.
CARRIED
V PRESENTATIONS
(a) Laura Schembri, Executive Director, and Robert Layton, President and
Chair, Board of Directors, Aurora Cultural Centre
Re: Aurora Cultural Centre Activities and Initiatives
Laura Schembri, Executive Director of the Aurora Cultural Centre, stated that she
would be updating Council along with Robert Layton, President and Chair of the
Board of Directors, and several other. Board members In attendance in the
Council Chambers. She noted that the Centre has an.agreement with the Town
of Aurora that stipulates for the provision of an annual report of key performance
indicators related to programming, community participation, partnerships and
fundraising activities. Ms Schembri noted that over the past year the Centre has
become an important cultural part of the community! She updated Council on the
various activities that commenced with a series of soft openings that introduced
the Centre to the community. Ms Schembri advised that all the events have been
well -attended and that the Centre has over 60 people on their volunteer base and
460 people on their mailing list who have requested Information. She also stated
that they have built strong partnerships with 30 local organizations. Ms Schembri
said that goals for the future are to expand the instructional arts programs that
will in turn create a revenue base for future growth. Mr. Layton noted that all of
their goals have been reached and surpassed and they have a solid foundation
Upon which to grow. .5-
Council Meeting Agenda
Council Minutes - 6
Tuesday, November 23, 2010
Council Meeting Minutes
Tuesday, September 28, 2010
Page 6 of 13
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT Council receive the Aurora Cultural Centre presentation.
On a recorded vote the motion CARRIED UNANIMOUSLY.
YEAS:9 NAYS:0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo,
Granger, MacEachern, McRoberts, Wilson, and
Mayor Morris
VOTING NAYS: None
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT Item 8 be brought forward for discussion.
CARRIED
8. Memorandum from the Director of Corporate & Financial Services
Re: Aurora Cultural Centre Financial Statements
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council receive the memorandum regarding Aurora Cultural Centre
Financial Statements for information.
On a recorded vote the motion CARRIED UNANIMOUSLY.
YEAS:9 NAYS:O
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Gallo,
Granger, MacEachern, McRoberts, Wilson, and
Mayor Morris .
VOTING NAYS: None
VI PUBLIC SERVICE ANNOUNCEMENTS
Councillor Granger noted that Central York Fire Services will be holding an Open
House at Station 44 on Wellington Street this Saturday, October 2 from 10 a.m.
until 3 p.m.
Mayor Morris advised Council that she has received a certificate of appreciation
from Debra Kampo, the artist who created the Peace Tree Flame sculpture that
was donated to the Town. She noted that the dedication ceremony occurred
earlier this evening with representatives from the offices of Lois Brown, Member
of Parliament and Frank Klees, Member of Provincial Parliament,
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(7), 1(8), 2, 3, 4, 5, 6, 7, and 8 were identified for discussion..
-6-
Council Meeting Agenda
Council Minutes - 7
Tuesday, November 23, 2010
Council Meeting Minutes
Tuesday, September 28, 2010
Page 7 of 13
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1(1, 2, 3, 4, 5, 6, 9, 10, and 11) were identified as Items not requiring
separate discussion.
Moved by Councillor MacEachern Seconded by Councillor McRoberts .
THAT the following recommendations respecting the matters listed as
"Items Not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. General Committee Minutes of Tuesday, September 21, 2010
THAT Items 1, 2, 3, 4, 5, 6, 9, 10, and 11 of the General Committee
minutes of Tuesday, September 21, 2010 be received and the
recommendations carried by the Committee be approved.
CARRIED
IX DELEGATIONS
(a) Erica Russell, Representing Residents of Newmarket
Re: Item 2 — PL10.064 — 2C Secondary Plan, Recommendation to Adopt the
Town Initiated 2C Secondary Plan
Ms Russell addressed Council on concerns regarding the 2C northeast quadrant
of the planned development that is situated west of Leslie Street, north of St.
John's Sideroad and abuts Newmarket. She noted concerns regarding
environmental implications on water quality and levels, drainage problems, the
destruction of mature trees, comparable housing type development, and road
linkages between two environmentally sensitive areas. She urged Council 3o
reconsider the proposed development for this area with a naturalized wildlife
park as an alternative.
Moved by Councillor Gaertner . Seconded by Councillor Granger
THAT Council receive the comments of the delegate.
CARRIED
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Item 7 be brought forward for discussion.
CARRIED
7. BBS10-012 — Request for Sign Variance to Sign By-law 4898.07.P
9 Borealis Avenue
Moved by Councillor Gallo
Seconded by Councillor Wilson
THAT Council approve a request for a sign variance to permit an
externally illuminated ground sign 7m high with a sign face of 9.6 m2 at 9
Borealis Avenue adjacent to Bayview Avenue. This property is zoned C1-
-7-
Council Meeting Agenda
Tuesday, November 23, 2010
Council Minutes - 8
Council Meeting Minutes
Tuesday, September 28, 2010
Page 8 of 13
4 local commercial exception zone and the Sign By-law does not permit a
ground sign in a C1 zone.
CARRIED
1. General Committee Minutes of Tuesday, September 21, 2010
(7) PL10-060 — Request for Proposal for the Restoration of the Patch Log House
Moved by Councillor Gallo Seconded by Councillor Wilson
THAT staff be directed to advertise in the Notice Board requesting
expressions of interest in working with the Town of Aurora and other
potential partners to relocate the Patch Log House to the Stewart
Burnett Park and restore the House so that it may be used for leisure
community uses, meeting purposes, and storage; and
THAT staff be directed to meet with any persons or potential partners
that submit an expression of interest in the hopes of securing a
labour of love solution; and
THAT staff be directed to tarp the building in the interim.
On a recorded vote the motion CARRIED.
YEAS:5 NAYS:4
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern,
and Mayor Morris
VOTING NAYS: Councillors Buck, Collins-Mrakas, McRoberts, and
Wilson
Councillor Gallo having previously declared an interest in item 1(8) did not take part in
or vote on any questions in this regard.
(8) PL10-061 - Site Plan Application.
Ridgewood Developments 11 Inc.
111 Civic Square Gate (formerly known as 205-216 John West Way)
File Number: DII.02-10
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT subject to any issues or comments raised by Council, Site Plan
Application Dll-02-10 be approved to permit the construction of a six -
storey residential apartment building; and
THAT subject to Committee of Adjustment approval, Council authorize the
Mayor and Clerk to execute the Site Plan Agreement; and
THAT 145 units of servicing capacity be allocated .to the Ridgewood
Developments II Inc. site plan application file No. D11-02-10; and
THAT the site plan include a clause requiring the owner to Install a
sign from the proposed driveway routing traffic to exit right out only.
CARRIED
-8.
Council Meeting Agenda Council Minutes - 9
Tuesday, November 23, 2010
Council Meeting Minutes
Tuesday, September 28, 2010
Page 9 of 13
2. PL10-064 — 2C Secondary Plan
Recommendation to Adopt the Town Initiated 2C Secondary Plan
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT procedure be waived to allow the Consultant from the Planning
Partnership to address Council.
CARRIED
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the Procedural By-law be waived to extend the hour.
CARRIED
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT Council enact By-law No. 5284-10, being a By-law to adopt Official
Plan Amendment No. 73; and
THAT Council authorize Town staff to appear at the Ontario Municipal
Board Hearing scheduled for February 20, 2011 and the hiring of external
legal counsel and experts as required to support the Town's position at the
Board Hearing.
On a recorded vote the motion CARRIED
YEAS:7 . NAYS:2
VOTING YEAS: . Councillors Gaertner, Gallo, Granger, MacEachern,
McRoberts, Wilson, and Mayor Morris
VOTING NAYS: Councillors Buck and Collins-Mrakas
3. PL10.066— Town of Aurora Official Plan; September 2010
Recommendation to Adopt the New Official Plan
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT the Procedural By-law be waived to further extend the hour.
CARRIED
Moved by Counclllor MacEachern Seconded by Councillor Granger
THAT Council enact By-law No..5285-10,:being a By-law to repeal the
current Official Plan for the. Town of Aurora dated June 27, 1991 and to
adopt the new Official Plan as the Official Plan for the Town of Aurora; and
THAT should the Official Plan or portions of the plan be appealed to the
Ontario Municipal Board (OMB), Council authorize Town staff to appear
before the OMB and the hiring of external legal counsel and experts as
required to support the position of the Town before a Board Hearing; and
THAT Council declare that the Official Plan Update meets the
requirements of section 26 1(a)!, ii, and III of the Planning Act; and
_g.
Council Meeting Council Minutes - 10
Tuesday, November 23, 2010
Council Meeting Minutes
Tuesday, September 28, 2010
Page 10 of 13
THAT Council endorse the "Aurora Promenade = Concept Plan — Urban
Design Strategy".
On a recorded vote the motion CARRIED.
YEAS:? NAYS:2
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern,
McRoberts, Wilson, and Mayor Morris
VOTING NAYS: Councillors Buck and Collins-Mrakas
Councillor Buck left the meeting at 11:17 p.m.
Councillor Collins-Mrakas having previously declared an interest in Item 4 did not take
part in or vote on any questions in this regard.
4. LGL10-004 — Adena Meadows Limited Parkland Dedication/Cash-In-Lieu
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council receive report LGL10-004; and
THAT, pursuant to the Minutes of Settlement, dated July 18, 2003, staff is
directed to work with Adena Meadows and MI developments to effect the
conveyance of the Lands or alternate lands by no later than October 31,
2010; and .
THAT, in the event the Lands or alternate lands have not been conveyed to
the Town by October 31, 2010, staff is directed to request cash -in -lieu and
remit this matter to the Ontario Municipal Board in the event of
disagreement respecting the amount thereof, including the method of
calculation and the applicability of the Town's By-law Number 4291-01.F.
CARRIED
Councillor Collins-Mrakas having previously declared an interest in Item 5 did not take
part in vote on any questions in this regard.
5. Reporting out from Closed Session Meeting of Council held on
Augustl7,2010
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT the recommendations from the Closed Session meeting of Council
held on August 17, 2010 regarding the following matter be reported out:
➢ Litigation or potential litigation, including matters before
administrative tribunals, affecting the,municipality, or local board;
Re: Appeal to the Ontario Municipal Board by Antony Malfara,
Tanya Bucciol, Molina Giorgio and Stefano Bucciol (owners of
the lands at 15086 —15088 Yonge Street) against the.decision
of Council to enact Interim Control By-law No. 5231-10
15086, 15088, 15074 and 15064 Yonge Street; 101, 103 and
107. Temperance Street; 16 Reuben Street; and Lane as
shown on Plan 39
CARRIED
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Tuesday, November 23, 2010
Council Meeting Minutes
Tuesday, September 28, 2010
Page 11 of 13
Reporting out from Closed Session Meeting of Council held on September
14, 2010
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT the recommendations from the Closed Session meeting of Council
held on September 14, 2010 regarding the following matter be reported
out:
Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board;
Re: Adena Meadows Limited at at. ("Magna")
Parkland DedicationlCash-in-Ileu
West side of Leslie Street, South of Wellington Street East
CARRIED
6. Memorandum from the Chief Administrative Officer
Re: Correspondence to and from the York Region District School Board
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT Council receive the correspondence to and from the York Region
District School Board regarding Wells Street Public School; and
THAT a letter be sent to the York Region District School Board
expressing the Town's interest in the future use of the property; and
THAT the Town be given an opportunity to inspect the property to
determine fair market value; and
THAT the Board be requested to extended the deadline to respond to
March 15, 2011.
CARRIED
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT Council receive the correspondence as outlined on the Additional
Items for Council Meeting Nod 0-24 circulated prior to the meeting.
CARRIED
XI REGIONAL REPORT
York Regional Council Highlights— September 23, 2010 Mayor's Report
Moved by.Councillor McRoberts Seconded by Councillor MacEachern
THAT the Regional Report be received for information.
CARRIED
Council Meeting Agenda Council. Minutes - 12
Tuesday, November 23, 2010
Council Meeting Minutes
Tuesday, September 28; 2010
Page 12 of 13
XII NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Councillor McRoberts confirmed that the next Council meeting is to be held on
November 23, 2010 as the last meeting of the outgoing Council prior to the
Inaugural meeting to be held on December 7, 2010.
Mayor Morris noted that the Aurora Seniors Centre is offering the Aurora 55 Alive
Driver Refresher training for Seniors wishing to update their driving skills. She
said that registration takes place at the Aurora Seniors Centre and costs $81 for
four in -class sessions starting on October 18, 2010.
Mayor Morris advised that the Women's Support Network of York Region's
Annual Sisters in Spirit Vigil event has been working with women of the Georgina
Island First Nations. The Women's Support Network of York Region is raising
awareness of the Native Women's Association of Canada's Sisters in Spirit Vigil
initiative which is being held on October 4, 2010, and advised that the Town of
Aurora has already. issued a proclamation.
Moved by CouncillorMacEachern Seconded by Councillor Granger
THAT procedure be waived to add By-law 5284-1.0 and By-law 5285-10 to
the agenda.
CARRIED
Xlll CLOSED SESSION
None
X1V READING OF BY-LAWS
Moved by Councillor Gallo Seconded by Councillor MacEachern
THAT the following listed by-laws be given let, 2nd and 3rd readings, and
enacted:
5284-10 BEING A BY-LAW to Adopt Official Plan Amendment No. 73
5285-10 BEING A BY-LAW to Repeal the Official Plan for the Town of
Aurora Planning Area adopted on June 27, 1991 and to
Adopt the Town of Aurora Official Plan dated September 27,
2010 as the Official Plan for the Town of Aurora
CARRIED
Moved by Councillor Gaertner Seconded by Councillor McRoberts
THAT the following listed by-laws be given 1st, 2nd, and 3rd readings, and
enacted:
5275-10 BEING A BY-LAW to Amend the Taxicab Meter Rates
contained within the Town's Business Licensing By-law
Number 4248-01.P, as amended. (Report BBS10-009 — GC
Sept.7l10)
-12-
Council Meeting Agenda Council Minutes - 13
Tuesday, November 23, 2010
Council Meeting Minutes
Tuesday, September 28, 2010
Page 13 of 13
5280-10 BEING A BY-LAW to designate and erect stop signs at the
intersection of McClellan Way and Briardale Place/Loraview
Lane
5286-10 BEING A BY-LAW to Confirm Actions by Council Resulting
from Council Meeting 10-24 on September 28, 2010
CARRIED
XV ADJOURNMENT
Moved by Councillor McRoberts
THAT the meeting be adjourned at 12:01 a.m.
CARRIED
THE MINUTES OF THE COUNCIL MEETING 10-24 ARE SUBJECT TO FINAL
APPROVAL AT COUNCIL ON TUESDAY, NOVEMBER 23, 2010.
PHYLLIS M. MORRIS, MAYOR JOHN D..LEACH, TOWN CLERK
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Council Meeting Agenda, Special Council'Minutes - 1
Tuesday, November 23, 2010 j
AURORA
TOWN OF AURORA
SPECIAL COUNCIL MEETING MINUTES
NO. 90-25
Council Chambers
Aurora Town Hall
Tuesday,. November 2,.2010
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachern, and
Wilson
MEMBERS ABSENT Councillor McRoberts
OTHER ATTENDEES Chief Administrative Officer,. Director of Legal
Services/Solicitor, Director of Customer and
Legislative Services/Town Clerk, and Manager of
Legislative Services/Deputy Clerk
Mayor Morris called the meeting to order at 7:04 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Granger declared an interest in Item 1 as he made the request for the
recount.
If APPROVAL OF AGENDA
Moved by Councillor Gallo
Seconded by Councillor Gaertner
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved with the following addition:
• Excerpt of the Municipal Elections Act, 1996 - Provided by
Councillor Granger
le -AN Ell A 91
Council recessed at 7:11 p.m.
Moved by Councillor Gaertner
THAT Council reconvene at 7:15 p.m.
CARRIED
Moved by Councillor MacEachern
Seconded by Councillor Gallo
Seconded by Councillor Gaertner
THAT the Procedural By-law be waived to add, Open Forum to the
agenda.
On a recorded vote the motion CARRIED.
-14-
Council Meeting Agenda
Tuesday, November 23, 2010
Special Council Minutes - 2
Special Council Meeting Minutes
Tuesday, November 2, 2010
Page 2 of 3.
YEAS:6 NAYS:1
VOTING YEAS: Councillor& Gaertner, Collins-Mrakas, Gallo,
MacEachern, Wilson, and Mayor Morris
VOTING NAYS: Councillor Buck
Councillor McRoberts was absent.
Councillor Granger did not take part in or vote on any.questions in this
regard.
ill OPEN FORUM
Rebecca Beaton requested the cost for the proposed recount for the eighth
Councillor position in question and the cost of a full recount of Councillors. The
Director of Customer and Legislative Services/Town Clerk advised that the
approximate cost would be $6,500 for either type of recount. Ms Beaton inquired
whether one vote tabulator or all vote tabulators would be used for the proposed
recount and the Director of Customer and Legislative Services/Town Clerk
advised that all 21 machines wouldbe used by feeding the appropriate ballots
through the same vote tabulator used on Election Day. Ms Beaton inquired
whether any of the vote tabulators went down on Election Day and the Director of
Customer and Legislative Services/Town Clerk advised that there were two
machines that experienced minor disruptions.
Walter Mestrinaro inquired whether the vote tabulators that experienced the
disruptions were tested once they were back online prior to being used again and
the Director of Customer and Legislative Services/Town Clerk advised that it is
not required since there is a memory card in each vote tabulator.
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor Granger having previously declared. an interest in Item'1 did not take part in
or vote on any questions in this regard.
1, CLS16-024 - 2010 Municipal Election/Request for a Recount/Office
of Councillor
Council recessed at 7:46 p.m.
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT Council reconvene at 8:03 p.m.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the recount for the Office of Councillor be supported; and
THAT section 61(5)(a) of the Municipal Elections Act, 1996 be upheld.
On a recorded vote the motion CARRIED.
-15-
Council Meeting Agenda
Tuesday, November 23, 2010
Special Council Meeting Minutes
Tuesday, November 2, 2010
Page 3 of 3
Special Council Minutes - 3
YEAS:5 NAYS:2
VOTING YEAS: Councillors Gaertner, Gallo, MacEachern, Wilson,
and Mayor Morris
VOTING NAYS;, Councillors Buck and Collins-Mrakas
Councillor McRoberts was absent.
IV READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the following listed. by-law be given 1st, 2nd and 3rd readings, and
enacted:
5289-10 BEING A BY-LAW to confirm actions by
Council Resulting from Special Council
Meeting 10-25 on November 2, 2010
CARRIED.
V ADJOURNMENT
Moved by Councillor Wilson
THAT the meeting be adjourned at 8:43 p.m.
CARRIED
THE MINUTES OF THE SPECIAL COUNCIL MEETING 10.25 ARE SUBJECT TO
COUNCIL APPROVAL AT COUNCIL ON TUESDAY, NOVEMBER 23, 2010.'
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK
-16-
Council Meeting Agenda
Tuesday, November 23, 2010
Presentation (a) - 1
,yowr&UO oopo"6 C&Mpan/
MEMORANDUM I Office of the Mayor
Date: November 23, 2010
To: Members of Council
From: Mayor Phyllis Morris
Re: Recognition of Members of Council: 2006 - 2010
In recognition and .appreciation of their commitment to the Town of Aurora during the
term of Council 2006 — 2010, a presentation will be made to the following Members of
Council at the Aurora Town Council meeting of Tuesday, November 23, 2010:
• Councillor Alison Collins-Mrakas
• Councillor Stephen Granger
• Councillor Bob McRoberts
• Councillor. Evelina MacBachern
• Councillor Al Wilson
`�R�
Phyllis M. Morris
Mayor
-17-
Council Meeting Agenda
Tuesday, November 23, 2010
Presentation (b) - 1
_..,.,,.
1 Municipal Drive,
Box 1000,
A
L4G6J1
LJ j��
AR.O
PhonAurora,ON
Phone: 905-727-3123 ext. 3133
www.e-aurora.ca
yowi-e rw good corapAay
MEMORANDUM
DATE: November 1, 2010
TO: Mayor Morris and Members of Council
FROM: Nicole Williams, Parks and.Recreation Services
RE* Platinum Sponsor Recognition
Town of Aurora
Parks and Recreation
Services
The 2010 Platinum Special Event Sponsors have been valuable contributors to the Special Events
throughout 2010.
The Following Platinum sponsors will be formally recognized at Council on Tuesday November 23, 2010:
o Cineplex Odeon
o Bell Canada
o Aurora Home Hardware
Thank -you,
Nicole Williams
Sponsorship/Sp'eclal Events Asst.
-18-
Council Meeting Agenda
Tuesday, November 23, 2010
AUR .011A
yowY�iwyooc�y
Presentation (c) - 1
MEMORANDUM I Office of the Mayor
Date: November 23, 2010
To: Members of Council
From: Mayor Phyllis Morris
Re: Arts and Culture Grant Presentations
Please be advised that Mr. Lorne Merkur will be presenting the 2010 Arts and Culture Grant
awards at Aurora Council on Tuesday, November 23, 2010 at 7:00 p.m, to the fbllowing
recipients:
• Mary -Frances Turner on behalf of the Aurora Scottish Country Dancers
• Marisa Schembri on behalf of the York Region Media Group Celebration of the Arts
Barbara Taylor on behalf of the Aurora Writers Group
• Flo Murray on behalf of the Aurora Seniors Book Club
• Sheila Ghazarian on behalf of the Aurora Seniors Art Group
• Stella Switzer on behalf of the Aurora Seniors, Evergreen Choir
• Judy Buchanan on behalf of the -Aurora Seniors Silver Start Drama Club
Agnes Vallejo on behalf of the Aurora St. Andrews Scottish Country Dance Group
• Susan Walmer on behalf of the Aurora Community Heritage Fair
• Catherine Richards and Suzanne Reiner on behalf of the Aurora Historical Society
• Marco Ramunno on behalf of Doors Open Aurora
• Marco Ramunno on behalf of the Heritage Advisory Committee Wooden Interpretive Plaque
Program for Heritage Buildings
• Rand Houghton on behalf of Writers Springboard
• Herbert Pryke on behalf of Artcures Inc.
• Deborah Campo - Artist
Tahmineh Farbod on behalf of the Aurora Iranian -Canadian Seniors Group
• Sheena Griffith on behalf of Pine Tree Potters Guild Empty Bowls Project
• Katherine Toksoy on behalf of Pandora's Box Salon
• Anne Currie O'Brien on behalf of Theatre Aurora
• Jaime Leigh Gianopoulos on behalf of Wake Up 2 Life
• David Veitch on behalf of the White Heather Pipes and Drums
Each recipient has been asked to give a short one minute synopsis, detailing how the monies will
be,spent.
Phyllis M. Morris
Mayor
-19-
Council Meeting Agenda
Tuesday, November 23, 2010
Presentation (d) - 1
AurtoRA
youretwgood cowp y
MEMORANDUM I Office of the Mayor
bate: November 23, 2010
To: Members of Council
From: Mayor Phyllis Morris
Re: Welcome Wagon Presentation - 2009 Community of the Year
Please be advised that Welcome Wagon Ltd. has recognized Aurora as the 2009 Ontario
Region, Community of the Year in the population category of 35,000 -- 60,000.
Representatives from the Aurora Welcome Wagon will be presenting the award to the
Town of Aurora at Aurora Council on Tuesday, November 23, 2010 at 7:00 p.m.
Phyllis M. Morris
Mayor
-20-
Council Meeting Agenda
Tuesday, November 23, 2010
Presentation (d) - 2
-21-
Council Meeting Agenda
Tuesday, November 23, 2010
Item 1 -I
TOWN OF AURORA
AURORA COUNCIL REPORT No..BBS/0-013
SUBJECT: Request for Sign Variance to Sign Bylaw No. 4898-07.P
650-676 Wellington St. East
FROM: Tocha van Leeuwen, Director of Building and Bylaw Services
DATE: November 23, 2010
RECOMMENDATIONS
THAT Council approve a request for sign variance to increase the maximum
permitted sign area from 10 square metres to 14.6 square metres for the Wellington
St. entry sign located at 650-676 Wellington St. East,
PURPOSE OF THE REPORT
To request a variance to Sign Bylaw 4898-07P, as amended.
BACKGROUND:
Building and,Bylaw Services received a request for sign variance from Rice Commercial
Group (the developer) on October 29, 2010 to alter an existing ground sign located at the
south west entrance to the Bayview/Wellington shopping centre. The sign was constructed
under permit however an inspection in January of 2010 revealed the as built sign included
the addition of a readograph advertising sign for Longo's and informational signage not
shown on the approved plans.
The developer was advised of the discrepancy and in turn requested six months to resolve
the situation. The developer originally planned to install the readograph sign on a Site Plan
approved feature located at the corner of Bayview Ave and Wellington St .E. The
readograph.sign was installed on the existing ground sign as a temporary measure. The
construction of the corner feature has been delayed and the developer and Longo's (the
shopping centre's main tenant) have since determined. that the current location of the
readographis preferred over the future corner feature.
COMMENTS
The property is zoned C8.-1 — Community Commercial Centre Zone which allows ground
signs with a maximum sign area up to 10 sq.rrietres. The sign area indicated on the
approved permit drawings was 9.8 sq. metres. The developer is now requesting a variance
to permit an additional 1.27 sq. metres above the existing sign box to identify the shopping
centre, 1.22 sq. metres below the sign box to provide management contact information and
a 2.3 sq. metre readograph sign located under the existing sign. box to advertise in-store
specials for Longo's.
-22-
Council Meeting Agenda
Tuesday, November 23, 2010
Item 1 2
November 23, 2010 -2- Report No. BBS10-013
Variance Requested to permit an increase in sign area
The as built, ground sign has a total sign area of 14.6 sq. metres. The Town's Sign Bylaw
No. 4898-07.P allows for ground signs with a maximum sign area of 10 sq. metres. A
variance is required to permit an increase in sign area.
The delay in the erection of the corner feature has given Longo's the opportunity to
consider the best and preferred location for their readograph sign. The timing of the
approval is critical as.the busy holiday season approaches quickly and Longo's relies on
the readogragh sign to advertise specials and attract customers.
The existing sign was subject to Regional approval. Staff has contacted the Region and
confirmed further approval is not required as there is no change to the footprint. To date
the Town have not received any complaints regarding the readograph sign and are in
agreement that this is the preferred location for the readograph sign as it is adjacent to the
shopping centre entry access for Longo's.
ALTERNATIVE(S) TO THE RECOMENDATIONS
1. Council could deny the requested variance and impose the provisions of the Sign
Bylaw. This would require the removal of the readograph sign and the additional
signage stating the shopping centre name and management contact information.
2. Council could allow the readograph portion of the sign and require the signage
stating the shopping centre name and management contact information be
removed.
3. Council could allow the signage with the shopping centre name and management
contact information and require the removal of the readograph portion of the sign.
FINANCIAL IMPLICATIONS
Nil
CONCLUSIONS
For reasons. outlined in this report staff is recommending that Council approve the
requested variance. The additional signage provides information beneficial to both
patrons of the shopping centre and Longo's being the main tenant.
ATTACHMENTS
Attachment#1 -- Overall Site Plan
Attachment #2 Existing ground sign with increased sign area
PRE-SUDMISS.ION REVIEW
Executive Leadership Team — Nov 10, 2010
-23-
Council Meeting Agenda Item 1 - 3
Tuesday, November 23, 2010
November 23, 2010 - 3 - Report No. 1313S10-013
Prepared by: Dale Robson
Manager of Code Review and Inspections — Ext, 4319
7echa van Leeuwen Neil Garbe
Director of Building and Bylaw Services Chief Administrative Officer
-24-