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AGENDA - General Committee - 20100216IL M GENERAL COMMITTEE AGENDA NO.10-04 TUESDAY, FEBRUARY 16, 2010 7:00 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE February 12, 2010 AumoRA TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA NO. 10-04 Tuesday, February 16, 2010 7:00 p.m. Council Chambers Councillor Gaertner in the Chair I DECLARATIONS OF PECUNIARY INTEREST H APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Customer and Legislative Services Department be approved. III ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 10-02 pg. 1 Wednesday, January 27, 2010 General Committee Meeting Minutes, 10-03 Tuesday, February 2, 2010 RECOMMENDED: pg. 3 THAT the Special General Committee Meeting minutes 10-02, dated January 27, 2010 and the General Committee Meeting minutes 10-03, dated February 2, 2010 be adopted. General Committee Agenda Tuesday, February 16, 2010 Page 2 of 5 IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION VI DELEGATIONS a) Mr. Brad Egan, Club President, Aurora Model Aircraft Club Re: Item 8 — PR10-005 — Parks and Recreation Plan; and Status of the Aurora Model Aircraft Club; and Status and Plans of the Farm Land on Leslie Street Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS X CLOSED SESSION RECOMMENDED: THAT General Committee resolve into a Closed Session to consider: o Labour relations or employee negotiations; - CFS10-004 — CUPE Negotiations - Strategy and Direction XI ADJOURNMENT General Committee Agenda Tuesday, February 16, 2010 Page 3 of 5 AGENDA ITEMS 1. AAC10-02 — Accessibility Advisory Committee Meeting Minutes pg. 10 February 3, 2010 RECOMMENDED: THAT the Accessibility Advisory Committee Meeting minutes from the February 3, 2010 meeting be received for information and the recommendations contained therein be approved. 2. EAC10-02 — Environmental Advisory Committee Meeting Minutes pg. 17 February 4, 2010 RECOMMENDED: THAT the Environmental Advisory Committee Meeting minutes from the February 4, 2010 meeting be received for information and the recommendations contained therein be approved. 3. Central York Fire Services - Special Joint Council Committee pg. 25 December 7, 2009 RECOMMENDED: THAT the Central York Fire Services — Special Joint Council Committee Meeting minutes from the December 7, 2009 meeting be received for information. 4. BBS10-002 — Consideration to Issue Additional Taxi Licenses pg. 28 RECOMMENDED: THAT Council direct staff to initiate a review of Taxi Licensing By-law 4258-01.P, Schedule 13, to determine if additional licenses should be issued based on Aurora's current population; and THAT Council direct staff to hold a public meeting with representation from the taxi industry and the public to obtain input and feedback on the current taxi service provided within the Town. General Committee Agenda Tuesday, February 16, 2010 Page 4 of 5 5. CFS10-003 — Capital Spending and the Accessibility Advisory pg. 31 Committee RECOMMENDED: THAT report CFS10-003 be received for information and referred to the Accessibility Advisory Committee for comments or approval. 6. CLS10-004 — Pending List pg. 34 RECOMMENDED: THAT report CLS10-004 be received for information. 7. PL10-013 — Application for Exemption from Part Lot Control pg. 64 Royal Cliff Homes Bayview Inc. Lots 8, 9, 37, 40, 41, 47, 48 & 50, Plan 65M-4079 File D12-PLC-01-10 Related File D12-00-1A RECOMMENDED: THAT Council approve the application for exemption from Part Lot Control submitted by Royal Cliff Homes Bayview Inc. to divide Lots 8, 9, 37, 40, 41, 47, 48 & 50 on Plan 65M-4079 into sixteen (16) separate lots; and THAT Council enact By-law 5212-10. 8. PR10-005 — Parks and Recreation Master Plan pg. 71 (Deferred from February 2, 2010 General Committee Meeting) RECOMMENDED: THAT Council provide direction based on the staff memorandum issued by the Director of Parks and Recreation Services that was distributed on January 22, 2010, to Mayor and Members of Council which provided detailed comparisons between the Parks and Recreation Master Plan, one submitted by Monteith Brown Consultants and the other by the Leisure Services Advisory Committee. General Committee Agenda Tuesday, February 16, 2010 Page 5 of 5 9. Correspondence from Sport Aurora and its Member Organizations pg. 90 Re: Item 9 — Parks and Recreation Master Plan RECOMMENDED: THAT the correspondence from Sport Aurora and its Member Organizations be received for information. 10. PR10-006 — Relocation of Light Pole at Stewart Burnett Park pg. 115 RECOMMENDED: THAT Council increase the approved Capital Budget for the Stewart Burnett Park Baseball Facility Project #73016 by $7,100.00; and THAT Council approve additional funds in the amount of $7,100.00 for the purposes of relocating one single light pole at the new baseball diamond in Stewart Burnett Park. 11. PR10-008 — Tree Permit Application for 32 Steeplechase Avenue pg. 123 RECOMMENDED: THAT Council approve the attached application for the removal of trees at 32 Steeplechase Avenue in accordance with By-law 4474-03.D being a by-law to authorize the injury or destruction of trees (Tree Permit By-law). GENERAL COMMITTEE AGENDA - February 16, 2010 AuRoRA Sp. GC Jan 27 Minutes - 1 TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 10-02 Council Chambers Aurora Town Hall Wednesday, January 27, 2010 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Gallo, Granger, MacEachern, McRoberts and Wilson (arrived at 7:24 P-M.) MEMBERS ABSENT Councillors Buck, Collins-Mrakas and Gaertner OTHER ATTENDEES Director of Building and By-law Services, Director of Planning and Development, Policy Planner, Manager of Legislative Services/Deputy Clerk and Council/Committee Secretary The Mayor called the meeting to order at 7:14 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 11 APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department be approved as presented. CARRIED III DELEGATIONS None. IV CONSIDERATION OFITEM REQUIRING SEPARATE DISCUSSION 1. PLIO-006 — Proposed Zoni rig By-law Amendment for Second Suites (Two -Unit Houses/Basement Apartments File No. D14-18-08 General Committee recommends: THAT procedure be waived to permit comments from the public. CARRIED -1- GENERAL COMMITTEE AGENDA - February 16, 2010 Sp. GC Jan 27 Minutes - 2 Special General Committee Meeting Minutes Wednesday, January 27,2010 Page 2 of 2 Public Comments Mr. Eric McCartney, local Real Estate Broker and Mortgage Agent outlined issues he had raised with Staff regarding such matters as Fire and Building Code and Electrical Safety Certificate requirements, re -registration, smoke alarms, carbon monoxide detectors, hard and soft front yard surface parking, on -street parking, ceiling height and noise provisions. Ms Lydia Ingles, Newmarket and surrounding area real estate agent, provided details regarding the Newmarket second suite by-law provisions. Mr. Sean Herbison, real estate agent, landlord and co-owner of several units With second suites, gave his viewpoint regarding the proposed registration and re -registration system and parking issues. Mr. Matthew Mills, area resident, outlined concerns relating to electrical, plumbing and general safety issues. General Committee recommends: THAT the draft implementing zoning by-law to permit second suites attached to Report PL10-005 be approved in principle, subject to comments received this evening; and THAT staff respond to the following issues: • Provisions to regulate front yard parking, hard and soft surface parking and percentage of driveway dimensions versus frontage of the lot; • Identification of the registration process, appropriate fee(s) for one- time registration or re -registration, possible two-tier system; • Code issues in construction, hard wired smoke detectors and electrical inspections to coordinate with Building and Fire Codes; • Entrances restricted to one entrance per dwelling unit on main facade of the building; Separate addresses for each unit; • Density/intensification issues; and • Impact on Town of Aurora services such as garbage and water and the communication strategy; and THAT staff report back to the February 16 General Committee Meeting with the revised By-law V ADJOURNMENT General Committee recommends THAT the meeting be adjourned at 8:48 p.m. CARRIED THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 10.02 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY 9, 2010. PHYLLIS M. MORRIS, MAYOR CINDYJANZEN, DEPUTY CLERK .2-- GENERAL COMMITTEE AGENDA - February 16, 2010 GC Feb 2 Minutes - 1 AuR..oRA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO, 10-03 Council Chambers Aurora Town Hall Tuesday, February 2, 2010 ATTENDANCE COMMITTEE MEMBERS Councillor MacEachern in the Chair; Councillors Gaertner, Gallo (arrived at 7:00 p.m.), Granger, McRoberts, Wilson (arrived at 7:00 p.m.) and Mayor Morris MEMBERS ABSENT Councillors Buck and Collins-Mrakas OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Servicesrrown Solicitor, Director of Building and By- law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary Mayor Morris called the meeting to order at 6:10 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 4 II APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional items, be approved: ➢ Delegation a) Mr. Klaus Wehrenberg Re: Item 11 — PR10-005 — Parks and Recreation Master Plan ➢ Delegation b) Mr. Ron Weese Re: Item 11 — PR10-005 — Parks and Recreation Master Plan ➢ Additional Material for Item 11 PR10-005 — Parks and Recreation Master Plan • Final Draft Parks and Recreation Master Plan -- Consultant Version — January 2009 • Draft Parks and Recreation Master Plan — Leisure Services Advisory Committee Working Group Version — January 2010 -3- GENERAL COMMITTEE AGENDA - February 16, 2010 GC Feb 2 Minutes - 2 General Committee Meeting Minutes Tuesday, February 2, 2010 Page 2 of 7 ➢ Memorandum from Director of Infrastructure and Environmental Services Re: Posted Speed Limits In 2B Lands CARRIED III CLOSED SESSION General Committee recommends: THAT General Committee resolve into a Closed Session to consider: ➢ personal matters about an identifiable individual, including - municipal or local board employees — GAO performance review CARRIED General Committee recessed into Closed Session at 6:13 p.m. Councillors Gallo and Wilson arrived at 7:00 P.M. Councillor MacEachern assumed the Chair. General Committee reconvened at 7:05 p.m. IV ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 09-34 Monday, December 7, 2009 General Committee Meeting Minutes, 10-01 .January 19, 2010 General Committee recommends: THAT the Special General Committee Meeting minutes 09-34 of December 7, 2009 and the General Committee Meeting minutes 10-01 of January 19, 2010 be adopted. CARRIED V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 3, 4, 6, 7, 9, 10, 11, 12 and 14 were identified for discussion. VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1, 2, 5, 8 and 13 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: GENERAL COMMITTEE AGENDA - February 16, 2010 GC Feb 2 Minutes - 3 General Committee Meeting Minutes Tuesday, February 2, 2010 Page 3 of 7 1. AAC10-01 — Accessibility Advisory Committee Meeting Minutes January 13, 2010 THAT the Accessibility Advisory Committee Meeting minutes from the January 13, 2010 meeting be received for information and the recommendations contained therein be approved. 2. EAC10.01 - Environmental Advisory Committee Meeting Minutes January14, 2010 THAT the Environmental Advisory Committee Meeting minutes from the January 14, 2010 meeting be received for information and the recommendations contained therein be approved. 6. IES10-003 — Regional Municipality of York Lease Agreement for Emergency Medical Services 220 Edward Street (Aurora Fire Hall) THAT the Mayor and Clerk be authorized to execute a Lease Agreement with the Regional Municipality of York for a five year term, with the option to extend an additional five years, to the Emergency Medical Services located at 220 Edward Street, 8. PL10-002—Zoning By-law Amendment Application Removal of (H) Holding Prefix Cobblestone Lodge Retirement Homo 16029 Yonge Street Plan 246, Lot 167 File D14.06-09 THAT Council enact By-law 5203-10 to remove the "(H)" Holding Prefix to allow the continued operation of a residential care facility on the subject lands. 13. Revised Terms of Reference for the Accessibility Advisory Committee THAT Council approve the revised Terms of Reference for the Accessibility Advisory Committee. CARRIED Vll DELEGATIONS a) Mr. Klaus Wohrenberg Re: Item 11—PR10-006—Parks and Recreation Master Plan (Added Item) Mr. Klaus Wehrenberg addressed General Committee regarding the draft Parks and Recreation Master Plan and, in particular, the trails component of the Plan. General Committee recommends: THAT the comments of the delegate be received for information and referred to item 11. CARRIED -5. GENERAL COMMITTEE AGENDA - February 16, 2010 GC Feb 2 Minutes - 4 General Committee Meeting Minutes Tuesday, February 2, 2010 Page 4 of 7 b) Mr. Ron Weese Re: Item 11 — PR10.005 — Parks and Recreation Master Plan (Added Item) Mr. Ron Weese addressed General Committee regarding the draft Parks and Recreation Master Plan to request that the 11 organizations within Sport Aurora be allowed to review the Plan at their Annual General Meeting on Wednesday, February 3, 2010, after which written comments would be provided to the Town. General Committee recommends: THAT the comments of the delegate be received for information and referred to item 11. CARRIED General Committee recommends: THAT item 11 be brought forward for discussion. CARRIED 11. PR10-005 -- Parks and Recreation Master Plan General Committee recommends: THAT the Parks and Recreation Master Plan be deferred to the February 16, 2010 General Committee meeting; and THAT the deferral be advertised in the Notice Board indicating that the matter will be considered at the February 16, 2010 General Committee meeting. CARRIED Vill PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 3. BBS10-001—Comments on Proposed Joint Council Committee Residential Fire Sprinkler Resolution General Committee recommends: THAT the matter be referred back to the Joint Council Committee — Central York Fire Services. CARRIED -6. GENERAL COMMITTEE AGENDA - February 16, 2010 GC Feb 2 Minutes - 5 General Committee Meeting Minutes Tuesday, February 2, 2010 Page 5 of 7 4. CLS10-003- Question onballot General Committee recommends: THAT report CLS10-003 be received for information; and THAT a Town Hall meeting be held as soon as possible with a view to soliciting input from the public about a ward system for Aurora; and THAT Councillor Granger provide additional Information to be presented at the Town Hall meeting. CARRIED UNANIMOUSLY 6. JESIO-004-Petch Log House General Committee recommends: THAT the matter be referred to the Manager of Heritage Planning and Urban Design. CARRIED IES10.006- RInC Funding Projects Approval - Aurora Community Centre General Committee recommends: THAT Council approve the Recreation Infrastructure Canada (RInC) funded project and the associated one-third share of the funding as outlined in report IES10-005, Table No. 1 on page 2, item 1 Spectator Seating, DEFEATED General Committee recommends: THAT the Director of Corporate and Financial Services inquire with Recreation Infrastructure Canada (RInC) as to whether funding can be used to refurbish the existing seats in order to keep their heritage look and fool. CARRIED THAT Council approve the three Recreation Infrastructure Canada (RInC) funded projects and the associated one-third share of the funding as outlined in report IES10-005, Table No. 1 on page 2: Arena Dehumidification System; Painting of Interior Metal Ceiling Deck at ACC#2,, and Sound System ACC#1. CARRIED -7- GENERAL COMMITTEE AGENDA - February 16, 2010 GC Feb 2 Minutes - 6 General Committee Meeting Minutes Tuesday, February 2, 2010 Page 6 of T 9. PR10-001 — Implementation of Wellington Street East Street Tree Planting and Urban Design Features General Committee recommends: THAT Council approve the Wellington Street,East Street Tree Planting Project Master Plan; and THAT Council authorize staff to apply to the Regional Municipality of York for one-third funding for the project under the Region's Municipal Streetscape Partnership Program. CARRIED 10. PR10-002 — RinC Funding Projects Approval General Committee recommends: THAT Council approve the Recreational Infrastructure Canada (R/nC) funded projects #1 - #12, and the associated one-third share of the funding as outlined in report PR10.002, excluding #6 (Fleury Park Washroom Facility); and THAT staff bring back a report regarding #6, outlining the project in more detail. CARRIED 12. Memorandum from Councillor Al Wilson Re: Notice of Motion from December 8, 2009 Council Meeting Youth/Student Councillor Appointment General Committee recommends: THAT Council endorse the process as outlined in the memorandum to Implement Youth/Student Councillor Appointments. CARRIED General Committee recommends: THAT Council waive the Procedural By-law in order to allow item 14 to be pulled for discussion. CARRIED 14. Memorandum from Director of Infrastructure and Environmental Services Re: Posted Speed Limits in 2B Lands (Added Item) General Committee recommends: THAT the memorandum be received for information; and THAT By-law 5199-10 be given three readings and enacted at the February 9, 2010 Council meeting. CARRIED .8. GENERAL COMMITTEE AGENDA - February 16, 2010 GC Feb 2 Minutes - 7 General Committee Meeting Minutes Tuesday, February 2, 2010 Page 7 of 7 X NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Mayor Morris requested additional information regarding report IES10-005 — RinC Funding Projects Approval -Aurora Community Centre, Table No.1, item 4 — Sound System ACC#1, to which the Director of Corporate and Financial Services and the Director of Infrastructure and Environmental Services advised that they would provide this information at the February 9, 2010 Council meeting. Councillor Wilson inquired why the matter of a site plan review for the Daniel LR Corporation is on the Accessibility Advisory Committee agenda, to which the Director of Building and By-law Services responded that the committee is mandated to comment on site plan applications and is therefore circulated this type of information. XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:42 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 10-03 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY 9, 2010, WITH THE EXCEPTION OF ITEMS 4, 6 AND 13, WHICH WERE DISCUSSED AND ADOPTED AS AMENDED, AND ITEM 14, WHICH WAS REFERRED TO STAFF, PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK -9- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # /- TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. AAC10-02 SUBJECT: Accessibility Advisory Committee Recommendation Summary from Wednesday, February 3, 2010 DATE: February 16, 2010 RECOMMENDATIONS FOR CONSIDERATION THAT Council receive for information the attached Accessibility Advisory Committee meeting minutes from its meeting on February 3, 2010; and THAT. Council adopt the following Accessibility Advisory Committee recommendations: AAC70-001 - National Access Awareness Week (NAWW) Joint Municipal Forum THAT it be recommended to Council that the Accessibility Advisory Committee support the "National Access Awareness Week" in, conjunction with the Region of .York. 2. Committee Discussion Re: Draft Annual Accessibility Plan - 2010 THAT it be recommended to Council that the Accessibility Advisory Committee members hold a working session, prior to the next meeting, to prepare a preliminary framework for the Draft Annual Accessibility Plan — 2010; and THAT that the process of drafting the Annual Accessibility Plan — 2010 include an opportunity for public input. 3. Site Plan Review Re: Daniel LR Corporation, File D11-17-09 THAT the Accessibility Advisory Committee recommend to Council that this site plan be amended to include one additional accessible parking space beside the one proposed in the plan; and THAT the accessible parking be relocated one row to the north, closer to the main entrance; and THAT a barrier, free, no -step entrance be considered for the proposed entrance at the northwest corner of Bayview Avenue and St. John's Sideroad, due to its close proximity to public transit. -10- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 1-2 February 16, 2010 - 2 - Report No. AAC10-02 ITEMS RECEIVED FOR INFORMATION BY THE ACCESSIBILITY ADVISORY COMMITTEE Accessibility Advisory Committee Meeting Minutes of January 13, 2010 4. Update from Accessibility Advisor, Ivy Henriksen . Re: Accessibility Items to Complete for the Town of Aurora (2003 — 2009) S. Updated Delegation Form 6. Sample Template of Accessible Business Cards 7. AAC70-002 - Tie -down Policy and Practice for Riders on Mobility Transit 8. AAC10-003 - Follow up Regarding Accessibility Advisory Committee Delegation, Mr. Tyler Barker - YRT Mobility Patron - Council Extract from January 26, 2010 meeting ATTACHMENTS Attachment #1 — Accessibility Advisory Committee Minutes of February 3, 2010 Prepared by., Carrie Eastwood, Council/Committee Secretary Ext. 4225 Carrie Eastwood Council/Committee Secretary On behalf of the Accessibility Advisory Committee - 11 - GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 1-3 ram. AvRc) RA COMMITTEE MINUTES MEETING NO. 10-02 Committee: Accessibility Advisory Committee Date: Wednesday, February 3, 2010 Time and Location: 7:00 p.m., Leksand Room Committee Members: Ann Boden, Chair, Councillor Bob McRoberts, Co -Chair, Catherine Couchman (via Teleconference Call), John Lenchak and Tim Savage Absent: None Other Attendees: Ivy Henriksen, Accessibility Advisor, Thom Vandenbussche, Senior Building Inspector and Carrie Eastwood, Committee Secretary Ann Boden called the meeting to order at 7:00 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under. the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Catherine Couchman Seconded by Councillor McRoberts. THAT the content of the agenda as circulated by the Customer and Legislative Services Department be approved. CARRIED -12- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 1-4 Accessibility Advisory Committee Minutes Wednesday, February 3, 2010 ADOPTION OF MINUTES Accessibility Advisory Committee Meeting Minutes of January 13, 2010 Page 2 of 5 Moved by Catherine Couchman Seconded by Councillor McRoberts THAT the minutes of the Accessibility Advisory Committee meeting of January 13, 2010 be adopted. CARRIED DELEGATIONS None MATTERS FOR CONSIDERATION 1. AAC10-001 - National Access Awareness Week (NAWW) Joint Municipal Forum Moved by Catherine Couchman Seconded by John Lenchak THAT it be recommended to .Council that the Accessibility Advisory Committee support the "National Access Awareness Week" in conjunction with the Region of York. CARRIED 2. Committee Discussion Re: Draft Annual Accessibility Plan - 2010 Moved by John Lenchak Seconded by Tim Savage THAT it be recommended to Council that the Accessibility Advisory Committee members to hold a working session, prior to the next meeting, to prepare a preliminary framework for the Draft Annual Accessibility Plan — 2010; and THAT that the process of drafting the Annual Accessibility Plan — 2010 include an opportunity for public input. CARRIED -13- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 1-5 Accessibility Advisory Committee Minutes Page 3 of 5 Wednesday, February 3, 2010 3. Site Plan Review Re: Daniel LR Corporation, File D71-17-09 Moved by John Lenchak Seconded by Catherine Couchman THAT the Accessibility Advisory Committee recommend to Council that this site plan be amended to include one additional accessible parking space beside the one proposed in the plan; and THAT the accessible parking be relocated one row to the north, closer to the main entrance; and THAT a barrier free, no -step entrance be considered for the proposed entrance at the northwest corner of Bayview Avenue and St. John's Sideroad, due to its close proximity to public transit. CARRIED 4. Update from Accessibility Advisor, Ivy Henriksen Re: Accessibility Items to Complete for the Town of Aurora (2003 — 2009) Moved by Catherine Couchman Seconded by John Lenchak THAT the Accessibility Items to Complete for the Town of Aurora (2003 — 2009) be received for information. CARRIED INFORMATIONAL ITEMS 5. Updated Delegation Form Moved by Councillor McRoberts Seconded by Catherine Couchman THAT the updated Delegation Form be received for information. CARRIED -14- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 1 - 6 Accessibility Advisory Committee Minutes Page 4 of 6 Wednesday, February 3, 2010 6. Sample Template of Accessible Business Cards Moved by John Lenchak Seconded by Tim Savage THAT the sample template of accessible business cards be received for information. C M.-TE WX 7. AAC10-002 - Tie -down Policy and Practice for Riders on Mobility Transit Moved by Councillor McRoberts Seconded by Catherine Couchman THAT the Accessibility Advisory Committee receive report AAC10-002 for information. CARRIED 8. AAC10-003 - Follow up Regarding Accessibility Advisory Committee Delegation, Mr. Tyler Barker -.YRT Mobility Patron -Council Extract from January 26, 2010 meeting Moved by Tim Savage Seconded by Councillor McRoberts THAT the Accessibility Advisory Committee receive report AAC10=003 for information. CARRIED OTHER BUSINESS Ms Ivy Henriksen, Accessibility Advisor,. provided the committee members with the new Town of Aurora Residents Guide, and. pointed out several new features in the guide which promote.accessibility-related services and information. Ms Ivy Henriksen, Accessibility Advisor, advised that a public awareness campaign is under development to promote the Town's snow removal services for persons with disabilities. -1s- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 1-7 Accessibility Advisory Committee Minutes Wednesday, February 3, 2010 ADJOURNMENT Moved by Catherine Couchman THAT the meeting be adjourned at 8:30 p.m. Ann Boden,.Chair CARRIED page 5 of 5 -16- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 2 -1 TOWN OF AURORA AuRQRA GENERAL COMMITTEE REPORT No. EAC10-02 SUBJECT: Environmental Advisory Committee Recommendation Summary from Thursday, February 4, 2010 DATE: February 16, 2010 RECOMMENDATIONS FOR CONSIDERATION THAT Council receive for information the attached Environmental Advisory Committee meeting minutes from its meeting on February 4, 2010; and THAT Council adopt the following Environmental Advisory Committee recommendations: Delegation a) - Rebecca Beaton, Resident Re: Water Restrictions THAT the Environmental Advisory Committee recommend to Council that staff be requested to provide a status update regarding Environmental Advisory Committee recommendations, pertaining to water restrictions, which were adopted by Council on October 14, 2008; and THAT the Environmental Advisory Committee recommend to Council that staff be requested to review Regulation.101/94 Section 11, of the Environmental Protection Act, to ensure that the Town of Aurora is able to comply. 6. Town of Aurora Environmental Action Plan (Added item) THAT it be recommended to Council that the March 4, 2010 Environmental Advisory Committee meeting be reserved to address the Town of Aurora Environmental Action Plan as the only item. 7. Invoice from The Clean Air Partnership (Added item) THAT it be recommended to Council that the invoice from the Clean Air Partnership in the amount of $1,050.00 be allocated from the Environmental Advisory Committee's 2010 budget. -17- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 2-2 February 16, 2010 - 2 - Report No. EAC10-02 ITEMS RECEIVED FOR INFORMATION BY THE ENVIRONMENTAL ADVISORY Environmental Advisory Committee Meeting Minutes of Thursday, January 14, 2010 Delegation b) - Hal Stratford, Resident Re: Hanson Pipe & Precast (water quality) Delegation c) - Ivy Henriksen, Accessibility Advisor Re: Accessibility for Ontarians with Disabilities Act (AODA) Standards Correspondence from Mr. Gordon Barnes, Resident Re: Environmental Advisory Committee Forum 2. Correspondence from the York Region Environmental Alliance Re: "Organizing to Win" 3. Correspondence from the Oak Ridges Moraine Foundation Re: Request for Interview about the Oak Ridges Moraine Conservation Plan 4. Environmental Advisory Committee Involvement in Earth Day S. Extract from Council Meeting, January 26, 2010 Re: Environmental Advisory Committee Minutes, December 3, 2009 ATTACHMENTS Attachment #1 — Environmental Advisory Committee Minutes of February 4, 2010 Prepared by: Carrie Eastwood, CouncitlComrimittee Secretary Ext. 4225 Carrie Eastwood Council/Committee Secretary On behalf of the Environmental Advisory Committee -18- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 2-3 AURORA COMMITTEE MINUTES MEETING NO. 10-02 Committee: Environmental Advisory Committee Date: Thursday, February 4, 2010 Time and Location: 7:00 p.m., Leksand Room Committee Members: Peter Piersol, Chair, Councillor Wendy Gaertner, Gordon Barnes, Heather Cole, David Tomlinson, Susan Walmer (arrived at 8:35 p.m.) and Richard Wizemann Absent: Councillor Evelina MacEachern, Vice -Chair and Councillor John Gallo Other Attendees: Christina Nagy -Oh, Manager of Environmental Initiatives, Laura Alpi, Ivy Henriksen, Accessibility Advisor and Carrie Eastwood, Committee Secretary The Chair called the meeting to order at 7:05 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Gordon Barnes Seconded by Councillor Gaertner THAT the agenda with the following additional items be approved • New Item 6 — Town of Aurora's Environmental Action Plan • New Item 7 — Invoice from The Clean Air Partnership; and THAT the order of delegations be amended to the following: • Delegation (c) - Ivy Henriksen • Delegation (b) - Hal Stratford • Delegation (a) - Rebecca Beaton CARRIED -19- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 2-4 Environmental Advisory Committee Minutes of Thursday, February 4, 2010 Page 2 of 6 ADOPTION OF MINUTES Environmental Advisory Committee Meeting Minutes dated Thursday, January 14, 2010 Moved by Gordon Barnes Seconded by Heather Cole THAT the Environmental Advisory Committee meeting minutes dated Thursday, January 14, 2010 be adopted. DELEGATIONS c) b) Delegation from Ivy Henriksen, Accessibility Advisor Re: Accessibility for Ontarians with Disabilities Act (AODA) Standards Ms. Ivy Henriksen, Accessibility Advisor, advised that the new Accessibility for Ontarians with. Disabilities Act (AODA), requires that all Advisory Committee members must be made aware and familiar with the Town's Corporate Policy 63 —Accessibility Standards for Customer Service. Ms Henriksen provided a copy of Policy 63, Guidelines for Accessible Customer Service as well as a Statement of Understanding for each member to review, sign and return to the Town. Moved by Gordon Barnes Seconded by Councillor Gaertner THAT the comments of the delegate be received for information. CARRIED Delegation from Hal Stratford, Resident Re: Hanson Pipe & Precast (water quality) Mr. Hal Stratford, of Hanson Pipe & Precast, addressed the Environmental Advisory Committee to provide information about stormwater quality control devises called stormceptors in Aurora, and the importance of maintaining them. Moved by Gordon Barnes Seconded by David Tomlinson THAT the comments of the delegate be received for information. CARRIED -20. GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 2-5 Environmental Advisory Committee Minutes of Thursday, February 4, 2010 Page 3 of 6 a) Delegation from Rebecca Beaton, Resident Re: Water Restrictions Ms Rebecca Beaton inquired as to t regarding Water Restrictions that presented to Council on September 4 October 14, 2008. Moved by Gordon Barnes he status of a series of recommendations, the Environmental Advisory Committee 2008, which were adopted by Council on Seconded by David Tomlinson THAT the comments of the delegate be received for information; and THAT the Environmental Advisory Committee recommend to Council that staff be requested to provide a status update regarding Environmental Advisory Committee recommendations, pertaining to water restrictions, which were adopted by Council on October 14, 2008. Susan Walmer arrived at 8:35 p.m. Moved by Susan Walmer Seconded by David Tomlinson THAT the Environmental Advisory Committee recommend to Council. that staff be requested to review Regulation 101/94 Section 11, of the Environmental Protection Act, to ensure that the Town of Aurora is able to comply. CARRIED MATTERS FOR CONSIDERATION Correspondence from Mr, Gordon Barnes, Resident Re: Environmental Advisory Committee Forum Moved by Heather Cole Seconded by Richard Wizemann THAT the Environmental Advisory Committee receive the correspondence from Mr. Gordon Barnes regarding the Environmental Advisory Committee Forum for information. CARRIED -21- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 2-6 Environmental Advisory Committee Minutes of Thursday, February 4, 2010 Page 4 of 6 2. 3. 4. Correspondence from the York Region Environmental Alliance Re: "Organizing to Win" Moved by David Tomlinson Seconded by Gordon Barnes THAT the Environmental Advisory Committee receive the correspondence from the York Region Environmental Alliance, regarding "Organizing to Win", for information. CARRIED Correspondence from the Oak Ridges Moraine Foundation Re: Request for Interview about the Oak Ridges Moraine Conservation Plan Moved by Richard Wizemann Seconded by David Tomlinson THAT the Environmental Advisory Committee receive thecorrespondence from the Oak Ridges Moraine Foundation, regarding the Oak Ridges Moraine Conservation Plan, for information. CARRIED Environmental Advisory Committee Involvement in Earth Day No recommendation was made for this item. INFORMATIONAL ITEMS 5. Extract from Council Meeting, January 26, 2010 Re: Environmental Advisory Committee Minutes, December 3, 2009 Moved by Gordon Barnes Seconded by David Tomlinson THAT the extract from the January 26, 2010 Council meeting, regarding Environmental Advisory Committee Minutes, December 3, 2009 be received for information_ CARRIED -22- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 2-7 Environmental Advisory Committee Minutes of Thursday,. February 4, 2010 Page 5 of 6 6. Town of Aurora Environmental Action Plan (Added item) Moved by Gordon Barnes Seconded by David Tomlinson THAT it be recommended to Council, that the March 4, 2010 Environmental Advisory Committee meeting be reserved to address the Town of Aurora Environmental Action Plan as the only item. CARRIED Moved by Susan Walmer Seconded by David Tomlinson THAT the meeting be extended past 9:00 p.m. CARRIED 7. Invoice from The Clean Air Partnership (Added item) Moved by Richard Wizemann Seconded by Heather Cole THAT it be recommended to Council that the invoice from the Clean Air Partnership in the amount of $1,050.00 be allocated from the Environmental Advisory Committee's 2010 budget. CARRIED NEW BUSINESS Mr. Peter Piersol advised of his delegation status, on behalf of the Environmental Advisory Committee at the February 9, 2010 Council meeting with regard to Climate Change — Greenhouse Gas Emission Reduction Plans. The committee discussed options, materials and resources available to display at the Environmental Advisory Committee's booth for the 2010 Aurora Home Show. Mr. David Tomlinson advised that the Ministry of Natural Resources advised that a guideline for the protection of natural grasslands would best be established at the municipal level as a component of the Town's Official Plan. -23- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 2 - 8 Environmental Advisory Committee Minutes of Thursday, February 4, 2010 Page 6 of 6 Mr. Richard Wizemann advised that the City of Markham is drafting a by-law to control the placement of election signage on public property.. Ms. Christina Nagy -Oh' advised that the `Idle Free Zone" signs have been installed in designated locations throughout the Town of Aurora. ADJOURNMENT Moved by Peter Piersol THAT the meeting be adjourned at 9:20 p.m. Peter Piersol, Chair Environmental Advisory Committee CARRIED -24- GENERA(D"ENDA -February 16, 2010 yoa!m Aff"gao,,coy ITEM # 3-1 Customer tnd Legislative Services MEMORANDUM I Deoartme Date: February 16, 2010 To: Mayor and Members of Council From: Cindy Janzen, Manager of Legislative Services, Deputy Clerk Re: Central York Fire Services — Joint Council Committee Meeting Minutes — December 7, 2009 Attached please find: Central York Fire Services — Joint Council Committee Meeting Minutes — December 7, 2009 RECOMMENDATION: THAT Council: Receive the minutes for information .❑ .Endorse the recommendations ❑ Provide direction -25. GENERAL 3-2 CENTRAL YORK FIRE SERVICES SPECIAL JOINT COUNCIL COMMITTEE MONDAY, DECEMBER 712009 AT 9:00 A.M. Towly OF AURORA, LEKSAND Room MINUTES A Special meeting of the Joint Council Committee was held on Monday, December 7, 2009, at 94.00 a.m. in the Leksand Room at the Town of Aurora. Members Present: Newmarket: Councillor Emanuel Councillor Woodhouse Absent: Regional Councillor Taylor Aurora: Councillor Buck Councillor Gallo Councillor Wilson Staff: Newmarket: R. N. Shelton, Chief Administrative Officer L. Georgeff, Manager of Human Resources L. Gibson, Deputy Clerk Aurora: N. Garbe, Chief Administrative Officer (9:12 to 9:39 a.m.) The meeting was called to order at 9:03 a.m. Councillor Wilson In the Chair. DECLARATION OF INTEREST None. Moved by Councillor Gallo Seconded by Councillor Woodhouse THAT the Joint Council Committee resolve into. closed session for the purpose of discussing personal matters about an identifiable individual including municipal employees or local board employees. CARRIED The Committee resolved into a Joint Council Committee (Closed Session) at 9:04 a.m. -26- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 3-3 1. SPECIAL JOINT COUNCIL COMMITTEE (CLOSED SESSION) — DECEMBER 7, 2009 — ITEM 1 STAFF MATTER (PERSONAL MATTER) Confidential Chief Administrative Officer Report — Human Resources 2009-19 dated December 3, 2009 regarding Staff Matter (Personal Matter). Moved by Councillor Emanuel Seconded by Councillor Buck THAT the Chief Administrative Officer Report — Human Resources 2009-19 dated December 3, 2009 regarding a staff matter be received', AND THAT the confidential recommendations with ' respect to this matter be adopted. CARRIED Moved by Councillor Emanuel Seconded by Councillor Woodhouse THAT the Joint Council Committee resume into public session. CARRIED The Committee resumed into public session at 9:38 a.m. Moved by Councillor Gallo Seconded by Councillor Woodhouse THAT the meeting adjourn. CARRIED There being no further business, the meeting adjourned at 9:39 a.m. Date Councillor Wilson, Chair Central York Fire Services -Joint Council Committee Minutes December 7, 2009 27 - GENERAL -COMMITTEE AGENDA - February 16, 2010 ITEM .# 4-1 / TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. BBS10-002 SUBJECT: Consideration to issue additional Taxi Licenses FROM: . Techa van Leeuwen, Director of Building and Bylaw Services DATE: February 16, 2010 RECOMMENDATIONS THAT Council directstaff to initiate a review of Taxl Llcensing By-law No. 4258-of.p; Schedule 13, to determine if additional licenses should be issued basedon Aurora's current population and. - THAT Council direct staff to hold a public meeting with representation from the taxi industry and the public to obtain input and feedback on the current taxi service provided within the Town. PURPOSE OF THE REPORT The .purpose of this report is to provide Council with information regarding taxi licenses andseek direction.for a review. and public meeting respecting the:issuance of additional licenses in accordance with by-law 4258-01.P. BACKGROUND Schedule 13 to By-law 4258-01.P regulates brokers, owners and drivers of Taxicabs within the Town of Aurora. Each owner of a taxicab is required to obtain and; display. a Town of Aurora taxi license plate issued under the bylaw. The plate allows the owner to provide taxi service within the Town. Only licensed taxis are permitted to pick-up passengers within Town boundaries. Taxis from other jurisdictions may drop off passengers within the Town but are prohibited from picking up new passengers. The by-law outlines the maximum number of license plates that may be issued based on population. Section 2 of schedule 13 states; The Licensing Officer may not issue more than one taxicab owner's license for each one thousand rive. hundred (1, 500) persons residing in the Town. The bylaw also provides for the establishment of a priority list for taxi owners who have completed an application but are not entitled to a license because of the limitation on the number of licenses asset out in the bylaw. -28- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 4-2 February 16, 2010 - 2 - Report No. BBS10-002 Currently the Town has thirty (30) valid license plates issued and fourteen (14) applicants on the priority list dating back between June 10, 1999and August 17, 2000 atwhich time a decision was made to close the priority list indefinitely. COMMENTS Licensing bylaw 4258-01.P permits a licensing officer to issue one taxi license plate for every 1500 residents. Based on today's population of 52,000 people a total of 34 licenses could be issued in accordance with the bylaw. At present time the Town has 30 valid license plates providing taxi service within the Town and 14 applicants on a priority list. In other municipalities the ratio of taxi licenses to population varies from 1:1250 in Vaughan and Richmond Hill to 1:2000 in East Gwillimbury, Milton and Georgina. Newmarket is the same as Aurora 1:1500. The bylaw does provide staff with discretion relating to the issuance of licenses and in the past decisions were made not to issue additional licenses based on comments received from taxi owners and drivers and the lack of complaints related to taxi service. However, staff has reviewed the bylaw, the past and current process and is in receipt of inquiries from applicants on the priority list. It is staffs position that consideration be given to the issuance of additional licenses and in doing so a public meeting be held at a future date to obtain feedback from the taxi industry and the general public. The public meeting will be advertised in the local papers and on our website. A notice of the meeting will be sent directly to all taxi owners, brokers and drivers licensed by the Town. The public meeting will give all stakeholders an opportunity to express their views related to taxi service within the Town. Other topics for discussion at the public meeting include taxicab fares, safety inspections and certificates and AODA compliance. ALTERNATIVE(S) TO THE RECOMENDATIONS 1. Council could direct staff to issue four additional taxi licenses based on one license for every 1500 residents. 2. Council could direct staff to continue with the status quo of 30 licenses. FINANCIAL IMPLICATIONS Each license is subject to an initial fee of $480.00 and an annual renewal fee of $415.00. The issuance of four additional licenses would generate $1,920.00 in the first year and $1660.00 in subsequent years. The fees are outlined in the Bylaw currently under review and may be adjusted as a result of this review. . 29 - GENERAL COMMITTEE. AGENDA - February 16, 2010 ITEM # 4-3 February 16, 2010 - 3 - Report No. BBS10-002 CONCLUSIONS Upon initial review of the taxi licensing bylaw staff, could issue additional licenses from the priority list. In the past, decisions were made not to issue additional licenses based on comments from the industry and no service complaints being registered with the Town. To fully understand the impact of any decision relating to taxi licenses staff recommends a Public Meeting be held. Staff will report back to Council with the outcome of the meeting. ATTACHMENTS N/A PRE -SUBMISSION REVIEW Executive Leadership Team — February 3, 2010 Prepared by. Techa van Leeuwen Director of Building and Bylaw Services — Ext. 4748 Techa van Leeuwen Director of Building and Bylaw Services Nell Garbe ChlefAdministrative Officer -30- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 5-1 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. CFS10-003 SUBJECT: Capital Spending and the Accessibility Advisory Committee FROM: Dan Elliott, Director of Corporate & Financial Services - Treasurer DATE: February 16, 2010 RECOMMENDATIONS THAT report CFS10-003 be received for information and referred to the Accessibility Advisory Committee for comments or approval. PURPOSE OF THE REPORT During budget deliberations in February2009, Town Council requested "that the Treasurer provide a report pertaining to the Accessibility Advisory Committee expending funds for capital items".This item appears on Council's Pending Items List at#B81. Previouslythere had been capital allocations approved, but due to a lack of clear accountability for the spending of these funds, the accounts were not used. This report is intended to implement a clear framework and allow for progress to be made towards the Advisory Committee's mandate. BACKGROUND In discussing capital issues regarding accessibility, there are three pools of funds which need to be distinguished as follows: 1. "Operating Funding" is operating budget funding approved by Council for the Customer and Legislative Services Department to execute their daily mandate for accessibility issues, particularly compliance with the Accessibility for Ontarians with Disabilities Act (AODA), including the funding of the Accessibility Advisor position. 2. "Accessibility Discretionary Reserve Fund" is a reserve fund available only to Council, which was created from the 2009 closure of inactive and older Accessibility capital projects. The Accessibility Discretionary Reserve Fund was the source of funds for the 2010 "Accessibility Committee Capital Project". -31- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 5-2 February 16, 2010 - 2 - Report No. CFS10-003 3. "Accessibility Committee Capital Project" funding is capital funding approved by Council for investment in projects which advance or meet the mandate of the Committee. COMMENTS The Accessibility Advisory Committee (AAC) is an advisory body only to Council and has no fiscal approval authority. The approval authority for commitment and spending of approved budget funds remains with the responsible Department Head, which following the recent re -organization would be the Director of Customer and Legislative Services. In executing their mandate for service delivery and legislative compliance, this Department Head has accountability to Council for prudent and proper allocations of both operating budget funds, and capital funds, subject to any conditions imposed by Council To provide for effective collaboration between staff and the Committee, and the Committee and Council, and balancing the need for operational responsiveness with the advisory capacity of the Committee, staff propose a model for the control and monitoring of the investments made from the Accessibility Reserve Fund as follows:. Once per year, the Accessibility Advisory Committee should develop and present to Council a recommended prioritized list of capital projects which advance or meet the mandate of the Committee for consideration by Council during the Budget process. For 2010, the list should include items which cumulatively do not exceed the upset limit of the $50,000 capital funding recently approved by Council. Such annual listings could also include deferred or future projects identified by the Committee which are beyond the capacity of current or usual funding. • Once Council approves of the list of capital projects from the Committee for 2010, or the detailed budget in future years, the Department Head remains fully responsible and accountable to Council for any spending from the operating or capital funding. The Department Head authorizes all expenditures in accordance with Town policies. The Facilities group may be involved directly in implementing projects, however, Customer & Legislative Services retains overall accountability of the Capital Project funding. The Department Head, or the staff Accessibility Advisor, to provide regular status reports of the project list to the Committee on a frequency to be determined by the Committee. -32- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 5-3 February 16, 2010 - 3 - Report No. CFS10-003 At all times, Council retains full authority to commit additional funding to the Accessibility Reserve Fund, or to make funding allocations to projects, initiatives or other undertakings from it, with or without consultation with the Accessibility Advisory Committee and/or the staff Accessibility Advisor or Department Head despite the preceding provisions. FINANCIAL IMPLICATIONS In early 2009, all prior years Committee capital projects were dormant and were closed , with the funding moved to the Accessibility Discretionary Reserve Fund so that interest could accumulate on the earmarked funds. No new capital projects were approved in the 2009 Budget. The 2010 Budget Included Operating Funding for the Accessibility Advisor position and program costs for AODA compliance initiatives and training, $36,000 of which was funded from the Accessibility Discretionary Reserve Fund. Additionally, $50,000 capital funding was provided from the Fund for Accessibility Advisory Committee uses. Following the allocations of the 2010 funding, the Reserve Fund has a remaining balance of $86,296 before allocation of any interest earned during 2009, CONCLUSIONS Staff recommend that the proposed accountability framework be received by Council and forwarded to the Accessibility Comm ittee for comment and/or approval. PRE -SUBMISSION REVIEW Accessibility Advisor Ivy Henriksen Management Team Meeting - Wednesday, February 3, 2010 Prepared by. Dan Elliott, Director of Corporate & Financial Services — Treasurer -Ext. 4772 /Av/ Dan E to , C.A. Director of Corporate & Financial Services - Treasurer Neil Garbe Chief Administrative Officer -33. GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 6 - 1 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT NO.CLS'IO-004 SUBJECT: Pending List FROM: John D. Leach, Directorof Customer& Legislative Services/Town Clerk DATE: February 16, 2010 RECOMMENDATION THAT report CS10-004 be received for information. PURPOSE OF THE REPORT To keep Council apprised of any pending issues originating from General Committee and Council meetings. BACKGROUND Attached is a list of motions and directions from Council. The list supersedes the January 19, 2010 list and is intended for information purposes. The text in bold represents changes in status since the last distribution. All outstanding matters originating from or referred to an advisory committee are identified in a separate pending list. The advisory committee pending lists will be circulated with the respective advisory committee agenda for consideration. ALTERNATIVE(S) TO THE RECOMENDATIONS None -34- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 6-2 February 16, 2010 - 2 - Report No. CS10-004 FINANCIAL IMPLICATIONS None CONCLUSIONS That CS10-004 be received for information. ATTACHMENTS Attachment #1 —Pending List PRE -SUBMISSION REVIEW Executive Leadership Team — February 3, 2010 Prepared by. Cindy Janzen, Manager of Legislative Services/Deputy Clerk ext. 4217 John of Customer & Legislative Services Neil Garbe Chief Administrative Officer -35- wwcune A nnwn m C v c a a c ro a) > A U Q N C N N aa�i ° U ro ��Y ° >. oa) c a•m =nyam0a) . —a8>N� w cN o N cN> a°cmc cu m ma MrCN N p� J w E ro a 2Sco m a) C 020 TO) CC -aN>cN pC —J 2 c-O pro to a 0 > Z'o °°wm°N8 cEaE ai 01 nwy m io— pL u ro�� NmNN ON O 'UcN � 6a Q p O pp p a` NF • C 1r� a U N 0.- 0O ro O w'.Cax. 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O w ql N O 0 D) E 2 > La C a: `ro x 0 L� U' a Z t � p H 1- c°� L m E O N N y d CD N 0. rw« _ Q O N N l6 'C G O O N O O = '> eU o �' p 031. g N m d LU w ` O 1 :.. m> d Vm cE ro U U cvDE =W I-ro c 0ENZ U o dro0 (; o> U ` W 2a� as .0 E E V Ern �U) y J A: CD r_W ,uci 1-UNvO2W 11:417o Ww o m S 4 O N M > W OY �a=c 230E 0CL sO0 k� }�o ]{k -; w r- /§ \) k ■ƒm Irf 3 3Gcc ' �2f ) A (a ) ■mm �g eto J§ §£e2 e«I2 amary16, 210 ■TE GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 7-1 / TOWN OF AURORA AURORA GENERAL COMMITTEE No. PL10-013 SUBJECT: Application for Exemption from Part Lot Control Royal Cliff Homes Bayview, Inc. Lots 8, 9, 37, 40, 41, 47, 48 & 50, Plan 65114-4079 File No. D12-PLC-01-10 Related File; D12-004A FROM: Marco Ramunno, Director of Planning and Development Services DATE: February 16, 2010 RECOMMENDATION THAT Council approve the Application for Exemption from Part Lot Control submitted by Royal Cliff Homes Bayview Inc. to divide Lots 8, 9, 37, 40, 41, 47, 48 & 50 on Plan 65114-4079 into sixteen (16) separate lots; and, THAT Council enact By-law 5212-10. PURPOSE The purpose of this report is to seek Council's approval of a Part Lot Control exemption by-law applying to Lots 8, 9, 37, 40, 41, 47, 48 & 50 on Plan 65M-4079. Part Lot Control Exemption Described The Planning Act prevents the transfer or the creation of any interest in any part of any lot or block in a registered plan of subdivision. Within a registered plan of subdivision, any lots or blocks identified to be developed as semi-detached or townhomes require Council to pass a by-law to exempt land from Part Lot Control in order to allow for the creation of individual parcels. The registered plan creates each parcel of land with very accurate boundary surveys, including the boundaries for blocks of semi-detached or townhomes. However, creating the boundaries separating each adjoining semi- detached or townhome unit cannot be completed until the foundation walls have actually been built on -site and surveyed. Accordingly, application for Exemption from Part Lot Control is used to create these final individual surveys for the properties. BACKGROUND Proposal Royalcliff Homes Bayview Inc. is currently developing a portion of the subject lands within the St. John's Road Development plan of subdivision. Exemption from Part Lot Control has been applied for sixteen (16) link dwelling lots fronting onto Lewis Honey Drive and Reynolds Crescent (see Figure 1). -64- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 7-2 February 16 2010 - 2 - Report No. PL10-001 Location/Land Use The lands subject to the Park Lot Control application form part of the St. Johns Road Development Limited (File: D12-00-1A) plan of subdivision, located on the east side of Bayview Avenue just south of St. John's Sideroad. The overall development comprises of 655 residential units, including single detached, semi-detached and link dwellings. The Subdivision Agreement for this development was registered on July 28, 2008. Official Plan The subject lands are designated "Low -Medium Density Residential' by Official Plan Amendment No. 30 (Bayview Northeast Area 2B Secondary Plan). This designation allows the subject lands to be developed for a range of residential dwelling types which includes the link dwelling units that are the subject of this application. Therefore, the proposed development is consistent with the policies and objectives of this designation. Zoning By-law The subject lands are zoned "Semi-detached and Duplex Dwelling Third Density (113-17) Exception Zone" by the Town of Aurora Zoning By-law 2213-78, as amended. The link dwelling units and the associated lot areas and frontages proposed by the subject application comply with the provisions of this zone category. The applicant is requesting an exemption from Part Lot Control (as provided for under Section 50(7) of the Planning Act) for Lots 8, 9, 37, 40, 41, 47, 48 & 50 on Plan 65M- 4079 as a means of achieving the proposed lot divisions. Houses are currently being built on the subject lands. The subject application was circulated to all relevant internal departments and no objections to the proposal were received. The lots that comprise the subject application comply with the provisions of both the Official Plan and the Zoning By-law and are consistent with the Subdivision Agreement registered over the subject lands. ALTERNATIVE (S) TO THE RECOMENDATION None. FINANCIAL IMPLICATIONS None. CONCLUSIONS The Planning and Development Services Department has reviewed the subject Part Lot -65- GENERAL COMMITTEE AGENDA - February 16, 2010 ITEM # 7 - 3 February 16, 2010 -3- Report No. PL10-001 Control Exemption Application in the context of the Official Plan, the Zoning By-law and Subdivision Agreement respecting the subject lands. Planning and Development Services Staff support the subject Part Lot Control Exemption Application to facilitate the creation of 16 lots for link dwelling units and accordingly, recommend that By-law 5212-10 be enacted. ATTACHMENTS Figure 1 — Location & Zoning Plan Figure 2 — Area Context Plan Figure 3 — Registered Plan 65M-4079 (subject lots in bold) Appendices Appendix 1 — Draft By-law Number 6212-10 PRE -SUBMISSION REVIEW Chief Administration Officer and Director of Planning and Development Services Prepared by. Sabrina Bordone MCIP, RPP, Planner, Extension 4350. MarcoPamimno, MCIP, RPP Director of Planning and Development Services ; -'Ilia - Neil Garbe Chief Administrative Officer -66-