Loading...
AGENDA - Council - 20100330COUNCIL MEETING AGENDA 1110.10-07 TUESDAY, MARCH 30, 2010 7:00 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE March 26, 2010 AURORA TOWN OF AURORA COUNCIL MEETING AGENDA NO. 10-07 Tuesday, March 30, 2010 7:00 p.m. Council Chambers I DECLARATIONS OF PECUNIARY INTEREST Il APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Customer and Legislative Services Department be approved as presented. l0 OPEN FORUM IV ADOPTION OF MINUTES Council Minutes of Tuesday, March 9, 2010 pg. 1 Special Council, March 23, 2010 pg. 9 RECOMMENDED: THAT the Council minutes of Tuesday, March 9, 2010 and Special Council minutes of Tuesday, March 23, 2010 be adopted as printed and circulated. V PRESENTATIONS None VI PUBLIC SERVICE ANNOUNCEMENTS Council Meeting Agenda Tuesday, March 30, 2010 Page 2 of 7 VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION IX DELEGATIONS (a) Ms Sher St. Kitts and Mr. John Cappelletti Re: Item 4 - Memorandum from Councillor MacEachern Re: Notice of Motion —Aurora Miler X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION XI REGIONAL REPORT None Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS XIII CLOSED SESSION RECOMMENDED: THAT Council receive the correspondence from Ms Christine Sadler for information; and THAT Council resolve into a Closed Session, following adjournment, to consider: 1) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (Deferred from the March 23 General Committee meeting) • Westhill Redevelopment Company Limited, Ontario Municipal Board Appeal to receive additional information regarding proceeding. • Correspondence from Ms Christine Sadler pg. 11 Member of "The Friends of the Bloomington Wetlands" (Delegate at the March 23, 2010 General Committee Meeting) Council Meeting Agenda Tuesday, March 30, 2010 Page 3 of 7 2) Personal matters about an identifiable individual, including municipal or local board employees; • CA010-004 — Services Contract for the Integrity Commissioner for the Town of Aurora 3) Labour relations or employee negotiations; CUPE Negotiations Strategy and Direction, o Current contract expires March 31, 2010 (materials to be distributed prior to meeting and presentation by Director of Corporate and Financial Services will be made in Closed Session) X/V READING OF BY-LAWS 5224-10 BEING A BY-LAW to authorize the pg. 96 execution of an amending agreement to extend the Agreement for the Transfer of Federal Gas Tax Revenues Under the New Deal for Cities and Communities (Association of Municipalities of Ontario) (Report CFS10-008 — March 23/10) 5227-10 BEING A BY-LAW to confirm actions by pg. 105 Council Resulting from Council Meeting 10-07 on March 30, 2010 XV ADJOURNMENT Council Meeting Agenda Tuesday, March 30, 2010 Page 4 of 7 AGENDA ITEMS 1. General Committee Meeting Minutes Tuesday, March 23, 2010 RECOMMENDED: pg. 17 THAT the minutes of the General Committee meeting of March 23, 2010 be received and the recommendations carried by the committee be approved. 2. Memorandum from Mayor Morris pg. 25 Re: Correspondence Received from York Region Environmental Alliance RECOMMENDED: THAT the correspondence received from York Region Environmental Alliance be received for information. 3. Memorandum from Mayor Morris pg. 27 Re: Habitat Improvement Project at Highland Gate Golf Course Presentation to Council (two minute video) RECOMMENDED: THAT Council receive the Habitat Improvement Project at Highland Gate Golf Course presentation for information. 4. Memorandum from Councillor MacEachern pg. 28 Re: Notice of Motion — Aurora Miler (Notice of Motion provided at March 23, General Committee) RECOMMENDED: THAT Council provide direction. 5. CFS10-006 —Statement of Remuneration and Expenses for pg. 30 Members of Council, Committees and Local Boards RECOMMENDED: THAT report CFS10-006 be received for information purposes. Council Meeting Agenda Tuesday, March 30, 2010 Page 5 of 7 6. CLS10-009 — Town Hall Receptionist Positions pg. 38 RECOMMENDED: THAT Council approve the conversion of the two permanent part-time Receptionist positions at Town Hall to a single full-time position and that the full-time staff complement be increased by one and eliminate two part time positions. (ITEMS DEFERRED FROM GENERAL COMMITTEE — MARCH 23, 2010) 1. AAC10-03 — Accessibility Advisory Committee Meeting pg. 40 Minutes of March 3, 2010 (6) Site Plan Application (Submission #1) Coland Developments Inc. 222, 230, 236, 244 Wellington Street East File No. D11-11-08 (A) (Added Item) RECOMMENDED: THAT the Accessibility Advisory Committee recommend to Council, that the Public Planning Committee be requested to consider the following suggested amendments to the Site -Plan application from Coland Developments Inc.: • addition of an elevator to the proposed building at 222 Wellington Street East; and • addition of a pedestrian cross -walk and appropriate curb depressions to allow at -grade access between 230 and 244 Wellington Street East at the South end; and • appropriate curb cuts and depressions to provide at -grade access across the break in sidewalks at loading area located on the east side of 236 Wellington Street East; and • additional designated accessible parking for 222 Wellington Street East; and THAT the balance of the Accessibility Advisory Committee meeting minutes of March 3, 2010 be received for information and the recommendations contained therein be approved. Council Meeting Agenda Tuesday, March 30, 2010 Page 6 of 7 6. CAO10-003 - York Region Courts for Provincial Offences pg. 47 Proposed Amendments to Inter -Municipal Agreement RECOMMENDED: THAT Council receive for information Report No. 8 of the Region of York Finance and Administration Committee "Provincial Offences Act Courts Amended Intermunicipal Agreement" that was adopted by Council of the Region of York on November 19, 2009; and THAT Council endorse the Region of York's proposal to execute a new "York Region Courts Inter -Municipal Agreement" amending the current funding distribution as follows: a) Funding distributed to the local municipalities be increased from $2.9 million to $4.3 million in 2010; b) The Region to retain all revenue except those specifically resulting from local municipal prosecutions commencing in 2011; c) The Total amount of $4.3 million be transferred from the Region to the local portion of the property tax bill commencing in 2011, effecting a transfer of tax room to the Town of Aurora in the amount of $209,641.00; and THAT Council authorize the Chief Administrative Officer to negotiate a new inter -municipal agreement to be developed and executed for York Region courts, reflecting this new funding distribution as described in Recommendation number two above and an appropriate governance model that will ensure equitable, high quality and accountable court services to the Town of Aurora; and THAT staff report back with the draft agreement for consideration by Council. 7. CLS10-007 - Pending List pg. 59 RECOMMENDED: THAT report CS10-007 be received for information. Council Meeting Agenda Tuesday, March 30, 2010 Page 7 of 7 10. PR10-011 - 2010 Community Grant Requests pg. 86 RECOMMENDED: THAT the 2010 Community Grant requests received from the Aurora Garden and Horticultural Society (AGHS) and 140 Aurora Air Cadet Squadron be approved in the amount of $1,800.00. 14. PL10-022 - Revisions to the Contract— Consultant Retainer pg. 93 for the 2C Secondary Plan RECOMMENDED: THAT, the executed contract with the Planning Partnership pertaining to the 2C Secondary Plan be revised to include additional peer reviews and Environmental Assessment (EA) requirements and increased by $59,100 to a total contract value of $243,960 (excluding GST). Counci! Agenda March 30, 2010 Counci! Minutes - 1 AuRoRA TOWN OF AURORA COUNCIL MEETING MINUTES NO. 10-06 Council. Chambers Aurora Town Hall Tuesday, March 9, 2010 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Gallo, Granger, MacEachem, McRoberts and Wilson MEMBERS ABSENT None OTHER AT Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, 'Director of Legal . Servicesrrown Solicitor, Director of Parks and Recreation Services, Manager of Development Planning, Acting Manager of Engineering, Director of Corporate and Financial ServicesiTreasurer, Manager of Legislative Services/Deputy Clerk and Youth Councillor; Chelsea Campbell Mayor Morris called the meeting to order at 7:06 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no. declarations of pecuniary interest under the Municipal Conflict of Interest Act. 11 APPROVAL OF AGENDA Moved by Councillor Buck Seconded by Councillor MacEachern THAT the agenda as circulated by the Customer and Legislative Services Department be approved with the following addition: D Presentation (c) to Ms Kaitlyn Lenohak, recent Paralympics Torch Bearer at Nathan Philips Square, as the torch came to Toronto on its way to the Paralympics.in Vancouver CARRIED Ill OPEN FORUM Mr. Mike Evans, owner of Aurora True Value Hardware, raised concerns regarding the downtown core and the loss of businesses in the area. Mr. Evans inquired about funds offered to the Town to enhance the downtown core and about a pending meeting with staff to discuss the issues. Council Agenda Council.Meeting Minutes March 30, 2010 Tuesday, March 9, 2010 Page 2 of 7 Council Minutes - 2 Mr. Steven Hinder addressed Council to advise that A & B Courier will be hosting' the Run for Southlake previously known as the Hartwell Challenge on Sunday, April 25, 2010 and issued a challenge to Council to raise the most money and to attend and participate in supporting the event. Mr. Robert Lee, business owner near Wellington Street and Yonge Street, advised that he had sent the Town many requests for a tax rebate and requested assistance in this matter. IV ADOPTION OF MINUTES Council Minutes of Tuesday, February 23, 2010, Special Council — Public Planning, February 24, 2010, Special Council, March 2, 2010 Moved by Councillor Granger Seconded by Councillor MacEachern THAT the Council minutes of Tuesday, February 23, 2010, Special Council Public Planning minutes of Wednesday, February 24, 2010 and Special Council minutes of Tuesday, March 2, 2010 be adopted as printed and circulated; and THAT the Youth Councillors'be noted as in attendance in the February 23, 2010 Council minutes. CARRIED AS AMENDED V PRESENTATIONS a) Lieutenant Commander A.E. Cooper of the Canadian Navy Re: Aurora's Namesake Warship Plaque Lieutenant Commander A,E. Cooper .advised that 2010 Is the Naval Centennial year and provided an overview of the Canadian Navy's mission to commemorate the past and its commitment to the future. The Lieutenant presented Council with Aurora's Namesake Warship plaque which Mayor Morris accepted with thanks to the Lieutenant Commander on behalf of the Town of Aurora Council, staff and its citizens. b), Mr. Brian Bishop of the Northridge Community Church Re: Christmas Kettle Plaque Mr. Brian Bishop expressed his sincere appreciation for the Town of Aurora's support in the 2009 . Christmas Kettle Drive. Mr. Bishop presented the Salvation Arty "Helping Hands" video to show the various ways the Salvation Army provides support to the 'community. Mi. Bishop advised that the Town of Aurora surpassed the other municipalities in York Region in 2009 and he presented the Mayor with a plaque of appreciation. Mayor Morris paid tribute to former Mayor John West who established the Town's participation in this event and thanked all participants. (c) Ms Kaitlyn Lenchak, recent Paralympics Torch Bearer at Nathan Philips Square, as the torch came to Toronto on its way to the Paralympics in Vancouver - (Added Item) Mayor Morris advised that Kaitlyn had been an Ambassador for the Easter Seals in the past and was approached by them to carry the torch for the 2010 Paralympics games. Katilyn Lenchak advised that it was a genuine honour to carry the torch, being a citizen of Aurora her entire life, and to have her school come out to cheer for her was a once in a lifetime opportunity. Mayor Morris provided Ms Lenchak with a framed certificate from Town Council and congratulated her for her commitment.. -2- Council Agenda Council Meeting Minutes March 30 2070 Tuesday, March 8, 2010 Page 3 of 7 Council Minutes - 3 VI . PUBLIC SERVICE ANNOUNCEMENTS Councillor McRoberts advised that the Aurora Historical Society is coordinating a symposium bringing together various organizations in Aurora that have a commitment to culture and heritage with representatives from .the Aurora Historical Society, the Town of Aurora Heritage Advisory Committee, the Town's Manager of Heritage Planning and Urban Design and the Manager of Customer and Circulation Services from the Aurora Public Library. Councillor McRoberts. advised that the event is being held Wednesday, March 24, 2010 at the Aurora Cultural Centre. Councillor Gaertner advised of a recent presentation to Council from Lindsay D'Andrade and Val Jenner regarding a project called "Caring Crutches" with the objective to collect as many canes and crutches as possible in order to assist the growing number of amputees in Haiti. Councillor Gaertner advised that.if anyone requires further information it can be found at carinacrutches Wive.com. Councillor Buck advised that it is a real honour that St. Joseph School on Glass Drive in Aurora is one of the top ten schools in the Province of Ontario this year. Councillor Buck advised that Elizabeth Crowe is the current.elected Chairman of the York Catholic District School Board and requested that a letter of congratulations be sent on. behalf of Council to Ms Crowe, the students and the staff of St. Joseph's Elementary School. Mayor Morris agreed to send a letter from the Town to the school. Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 3; 4 and 7 were identified for discussion. Vill ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1, 2, 5 and 6 were identified as items not requiring separate discussion: Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Minutes, Tuesday, March 2, 2010 THAT the minutes of the General Committee meeting of March 2, 2010 be received and the recommendations carried by the committee be approved. 2. Central York Fire Services - Joint Council Committee Meeting Minutes of January 26, 2010 THAT the minutes of the Central York Fire Services — Joint Council Committee meeting of January26, 2010 be received for information. S. CLS10-006 -Question on Ballot/Public Consultation THAT Report CLS10-006 be received for information. -3- Council Agenda council Meeting Minutes Council Minutes.- 4 March 30, 2010 Tuesday, March 9, 2010 Page 4 of 7 6. CFS10-007 - RInC Grant Funding — Update re: ACC Seating Proposed Project THAT staff be authorized to submit a scope change request for the RInC grant approved seating project, asking that the approved funds be reallocated to improvements and retrofits. to the ACC washrooms and change rooms, as well as to replacing the windows as outlined in report CFS10-007;and THAT, should such request be approved by the funding partners, staff be authorized to initiate the projects immediately; and THAT 'staff provide Council with a brief update once a response is received to the request. . 11Tciltf7 IX. DIFLEGATIONS a) Ms Gloria Marsh, of the York Region Environmental Alliance Re "Shop Like the Planet is Watching" (Item 7) Ms Gloria Marsh provided an overview of the "Shop Like the Planet is Watching" program and requested that Council pledge $1,000 from the Environmental Advisory Committee's discretionary fund which would provide the Town of Aurora with: ' - A PublidWorkshop at the Aurora Public Library (scheduled for April 20, 2010) - A Lunch -and -Learn information session for Town staff - . 2,000 18 page booklets to be dispersed throughout the Town, as required - The. Town of Aurora's Brand/Logo printed on the back cover of the Information booklet Moved by Councillor Granger. Seconded by Councillor MacEachern THAT the comments of the ,delegate be received, for information and referred to item 7. CARRIED Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT item 7 brought forward for discussion. CARRIED 7. Extract from the Environmental Advisory Committee Re: York Region Environmental Alliance's Initiative entitled "Shop Like the Planet is Watching" Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the Town of Aurora support the York Region Environmental Alliance's Initiative entitled "Shop Like the Planet is Watching", by pledging a sponsorship of $1,000, from the Environmental Advisory Committee's discretionary fund or the Turtle Island Discretionary Fund, which would entitle the Town to the following: -4- Council AgendaCaunell Meeting Minutes March 30, 2010 page 6 oofMarch 9, 2010 Council Minutes - 5 A Public Workshop at the Aurora Public.Library (scheduled for April 20, 2010) - A Lunch -and -Learn information session for Town staff - 2,000 18 page booklets to be dispersed throughout the Town as required The Town of Aurora's Brand/Logo printed on the back cover of the information booklet. CARRIED UNANIMOUSLY X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1 Resolution from the Town of Newmarket. Rw Resolution R2-2010 —Earth Hour— Pa rticipation. and Challenge Moved by Councillor MacEachern Seconded by Councillor Granger THAT Council receive for information the resolution from the Town of Newmarket regarding resolution R2-2010 — Earth Hour — Participation and Challenge. CARRIED 4. Memorandum from Councillor MacEachern Re: Arboretum News —Winter 2010 Moved by Councillor MacEachern Seconded by Councillor Granger THAT Council receive for information the memorandum from Councillor MacEachern regarding Arboretum News —. Winter 2010; and THAT the Item be referred to the Communications Department to include the dates of the events on the Notice Board as the time gets near. CARRIED XI REGIONAL REPORT York Region Council Highlights — February - Mayor's Report Moved by Councillor Wilson Seconded by Councillor Gallo THAT the Regional Report be received for information. CARRIED XIl NEW BUSINESS/GENERAG INFORMATION -COUNCILLORS Councillor MacEachern advised that the comments received from Mr. Mike Evans, during Open Forum with respect to any funding offered to Council for the downtown core was not rejected by the current Council. Councillor Gaertner advised that she was on the last term of Council which also did not reject such an offer. -5- Council Agenda council Meeting Minutes March 30, 2010 Tuesday, March 9, 2010 Page 6of7 Council Minutes - 6. Mayor Morris requested that Dan Elliott, Director of Corporate and Financial Services, work with. the Planning and Development Services Department to establish how the downtown core funding negotiations were structured with . Whitwell, Smart Centres and what resulted. Councillor Buck advised that there was an agreement prepared with the developer and Mr. Elliott should be able to provide the details.' Mayor Morris advised that she had spoken with and offered to meet with Mr. Evans, had also visited with him previously at his store and has made notes of his concerns. Mayor Morris further advised that Anthony larullo, Manager of Strategic Initiatives, is also available to help address Mr. Evan's concerns. Mayor Morris advised of various grants received by the Town of Aurora from the Federal and Provincial governments and read a list of grants, a copy of which will be provided to Mr. Evans. Mayor Morris advised that the Town is committed to the, revitalization of the downtown core, intends to put forward a secondary plan to address the issues and will continue to work hard with all members of the business community, the Aurora Chamber of Commerce and the Town of Aurora Economic Development Advisory Committee.. Xlll CLOSED SESSION Moved by Councillor MacEachern Seconded by Councillor Gallo THAT Council resolve into a Closed Session, following adjournment, to consider: Litigation or potential litigation, including mattersbefore administrative tribunals, affecting the municipality or local board; Re: OMB Appeal by York Catholic District School. Board Determination of the Value of the Lands at 270 Wellington Street East St. Maximilian Kolbe Catholic High School (D11-0"7) CARRIED Council recessed at 8:22 p.m. to resolve into Closed Session. Council reconvened at 9:15 p.m. Rise and Report from Closed Session Re: Litigation or potential litigation, including matters before administrative tribunals, affecting.the municipality or local board; Re: OMB Appeal by York Catholic District School Board Determination of the Value of the Lands at 270 Wellington Street East St Maximilian Kolbe Catholic High School (D11-08-07) Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT Council confirm that direction was provided to the Director of Legal. Services/Town Solicitor to Instruct the external solicitor;. at the, Closed Session of Council on March 9, 2010. CARRIED -6- Council Agenda Council Meeting Minutes Tuesday, March'9, 2010 March 30,. 2010 Page 7 of 7 Council Minutes - 7 XIV READING OF BY. --LAWS Moved by Councillor Granger Seconded by Councillor Collins-Mrakas THAT the following listed by-law be given 1st,.2nd and 3rd readings, and enacted: 5223-10 BEING A BY-LAW to confirm actions by Council Resulting from Council Meeting 10-06 on March 9, 2010 CARRIED Moved by Councillor Gallo Seconded by Councillor Granger THAT Council resolve into a Closed Session, following adjournment, to consider: ➢ Personal matters about an identifiable individual, including municipal or local board employees; Re: Director of Customer and Legislative Services Performance Review CARRIED Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 5225-10 BEING A BY-LAW to confirm actions by Council Resulting from Council Meeting 10-06 on March 9, 2010 - Closed Session CARRIED XV ADJOURNMENT Moved by Councillor Wilson THAT the meeting be adjourned at 9:20 p.m. CARRIED THE MINUTES OF THE COUNCIL MEETING 10-06 ARE SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, MARCH 30, 2010. PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK 7- _g. Council Agenda March 30, 2010 Special Council Minutes - 1 AURORA. TOWN OF AURORA SPECIAL COUNCIL MEETING MINUTES NO, A0-07 Council Chambers Aurora Town Hall Tuesday, March 23, 2010 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Collins-Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts and Wilson. MEMBERS ABSENT I Councillor Buck OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Serviceslrown SolicitoCand Director of Planning and Development Services Mayor.Morris called the meeting to order at 11:23 p.m. I DECLARATIONS OF PECUNIARY INTEREST None Moved by Councillor Wilson Seconded by Councillor Gallo THAT section 2.6 (b) of the Procedural By-law be waived with respect to providing 48 hours notice of a Special meeting. CARRIED Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT Council adopt the confidential recommendation of the General Committee Closed Session item of March 23, 2010, regarding; A matter regarding litigation or potential litigation, Including matters before administrative tribunals, affecting the municipality or local board, OMB Appeal by York Catholic District School Board, Determination of the Value of the Lands at 278 Wellington Street East, St. Maximilian Kolbe Catholic High School (D11- 08-07). CARRIED -9- Council Agenda Special Council Minutes - 2 March 30, 20106pecial Council Meeting No.10607 Tuesday, March 23, 2010 Page 2 of 2 IV READING. OF BY -LA W ,r Moved by Councillor Collins-Mta'kas Seconded by Councillor Granger THAT the following listed by-law:be given 1st, 2nd and 3rd readings, and enacted: 5226-10„ BEINGA BY-LAW to confirm actions by . Council Resulting from Special 'Council Meeting 10-07 on March 23, 2010 CARRIED V ADJOURNMENT Moved by Councillor. Collins-Mrakas. THAT the meeting be adjourned of 11:25 p.m. CARRIED PHYLLIS M. MORRIS, MAYOR JOHN D., LEACH, TOWN CLERK. Council Agenda Closed Session Info. - 1 March 30, 2010 March 23, 2010 Aurora, Ontario: FOR IMMEDIATE RELEASE Citizens Continue to Press for Joint Hearing The Friends of the Bloomington Wetland and Ratepayers of Aurora Young South, individual citizens and several environmental groups both on and off the Oak Ridges Moraine support the Town of Aurora's appeal of a recent divisional court decision. In this decision it was indicated that the Ontario Municipal Board, and not a Consolidated Board Hearing, which includes members of the Environmental Review Tribunal, is the appropriate body to hear the arguments for and against the proposed Westhill Development. We do not support this decision as being in the best interests of respecting complex land -use planning on the Oak Ridges Moraine. The Oak Ridges Moraine possesses unique hydrological functions. Its sands and gravel deposits absorb rain and snow melt, then store this water underground in aquifers. The water is filtered and slowly released as freshwater to rivers and streams flowing north into Lakes Simcoe, Rice and Scugog and south into Lake Ontario. The Moraine serves as a groundwater recharge/discharge area for millions of Ontarians and a direct source of drinking water for over 250,000 people. The purpose of the Oak Ridges Moraine Conservation Act, 2001 is to integrate ,W environmental and land use planning in order to maintain, and where possible improve or restore, the ecological integrity of the Oak Ridges Moraine Conservation Plan area. The Provincial Policy Statement recognizes the complex inter -relationships among economic, environmental and social factors in planning and embodies good planning principles. It includes enhanced policies on key issues that affect our communities, such as: the efficient use and management of land and infrastructure; protection of the environment and resources; and ensuring appropriate opportunities for employment and residential development, including support for a mix of uses. The Ontario Municipal Board (OMB) is an independent, quasi judicial, administrative tribunal responsible for handling appeals of land -use planning disputes and municipal matters. For example, appeals to the OMB could involve official plans, zoning bylaws, plans of subdivision or minor variances. Land use planning means managing our land and resources. It helps each community to set goals about how it will grow and develop and to work out ways of reaching those . goals while keeping important social, economic AND environmental concerns in mind. It balances the interests of individual property owners with the wider interests and objectives of the whole community. - 11 - Council Agenda March 30, 2010 Closed Session Info. - 2 The Environmental Review Tribunal (ERT) hears applications and appeals under the Clean Water Act, 2006, the Environmental Assessment Act, the Environmental Protection Act, the Nutrient Management Act, 2002, the Ontario Water Resources Act, the Pesticides Act, the Safe Drinking Water Act, 2002, the Toxics Reduction Act, 2009, leave to appeal applications under the Environmental Bill of Rights, 1993, and matters under the Oak Ridges Moraine Conservation Act, 2001, and the Greenbelt Act, 2005. Actions taken with planning and development of the moraine's significant environmental and water resources are of considerable public importance. As an example; Permits To Take Water issued on and just off the moraine can have far-reaching impacts individually for residents and the ecosystems that the aquifers of the moraine support. Each and every planning decision adds a further cumulative impact that is not addressed through one-off OMB hearings. On July 31, 2006 the Environmental Review Tribunal received authority to be the Hearing Officer for the Oak Ridges Moraine Conservation Act, 2001; as such, few hearings have been held by the ERT to date under this particular Act making this request for a Consolidated Hearing all the more important to pursue, not just on behalf of the Town of Aurora and those who support the Friends of the Bloomington Wetland, but all citizens, groups, municipalities and regulatory agencies whose work and decisions are covered by the. Oak Ridges Moraine Conservation Act. The Tribunal has.the administrative responsibility for hearings requested under the ` Consolidated Hearings Act. Under this authority, a Joint Board is established in order to eliminate a multiplicity of hearings before different tribunals under various acts on matters relating to the same undertaking. A Joint Board usually consists of members of the Tribunal and the Ontario Municipal Board. A Joint Board is empowered to hold a hearing to consider all of the matters under all of the acts to which the undertaking is subject and for which hearings are required. Contrary to some objections, the costs of these important hearings can be reduced when consolidated. Results can lead to decisions which reflect long-term, science backed environmental health. Any future development on the Moraine needs to be examined by experts who have the knowledge to analyze intricate hydrological functions, and the Environmental Review Tribunal is that body. Given the specific criteria for triggering a Consolidated Hearing, we believe the Westhill case meets all of the necessary requirements for a joint board to examine the issues surrounding this proposed undertaking. In an earlier decision about proposed, development, the OMB refused to grant Westhill Redevelopment Company Limited costs for an appeal against the Town of Aurora and individual citizens as it was determined that Westhill had increased "the costs to parties by its failure to raise the issue of jurisdiction in a timely manner". . 12 - Council Agenda March 30, 2010 Closed Session Info. - 3 C"I More and more research is emerging that connects human health, planning decisions and loss of biodiversity. A Consolidated Hearing is essential in this case to make sure that land use planning is not fragmented from environmental considerations, that the. objectives of the Consolidating Hearings Act are not undermined, and that efforts to address the cumulative impacts of this project and future projects across the breadth of the moraine are addressed. A land use planning or development permit appeal, under the ORMCP should automatically trigger the convening of a joint board of the Environmental Review Tribunal (ERT) and Ontario Municipal Board (OMB) to hear the matter as planning decisions made under the ORMCP are of public importance and affect Ontario's citizens both on and off the moraine. -30- For farther information contact: Susan Walmer, Ratepayers of Aurora Young South 416-435-5939 For Background information contact: Environmental Review Tribunal: httr Citizens Guide to Land Use Planning: http://www.malLgov.on.ca/Page338.asux . Facts about the Oak Ridges Moraine: http://www.mah.gov.on.ca/Paael705.aspx Ontario Municipal Board: http://www.mah.aov.on.ca/Page7096.ppx - 13- Council Agenda March 30, 2010 Closed Session Info. .4 STATEMENT We, the undersigned are, in our different capacities working diligently to ensure permanent protection for the sensitive hydrological and ecological features and functions of the Oak Ridges Moraine. The Westhill application has underlined' problems with the current land use and environmental regulatory systems, problems that are resulting in these systems failing to provide necessary safeguards and protection, To that end, we request the following: 1) That the Ontario Court of Appeal grant leave to the Town of Aurora and order a Consolidated . Hearing for the Westhill development application. 2) That any matter that is appealed regarding activities in the Oak Ridges Moraine Plan Area be adjudicated as a joint hearing of the Ontario Municipal Board and the Environmental Review Tribunal 3) That a special class of Permits to Take Water for water taking within the Oak Ridges Moraine Plan Area be established. Organization Contact Name/Info Friends of the Bloomington Wetlands Susan Jones 905-727-6627 susanjones@look.ca Ratepayers of Aurora Yonge South (RAYS) Susan Walmer 905-713-1474 swalmer@rogers.com York Region Environmental Alliance (YREA) Gloria Marsh glorig@jTea.org Save The Oak Ridges Moraine (STORM) Aebbe Crandall 905-8803465 . North East Sutton Ratepayers Association Margaretha Vandervelden (905) 722-6958 Global Environmental Action Group Katherine Parsons 905-252-1857 Citizens'Alliance for a Sustainable Environment (CAUSE) Harvey Kolodny 519-941-1516 Residents of South Simcoe Conserving Our Rural Environment (ROSSCORE) Sharon Yovanoff 905-936-4827 sharon ovanoff svmpatico.ca . The Lakewatch Society Peter Sibbald Brown 905-772-5964 psblake@togers.com York Simcoe Naturalists Sylvia Bowman ysnclub(ceyahoo.ca -14- Council Agenda March 30, 2010 Closed Session Info. - 5 Oak Ridges Friends of the Environment Sharon Bradley 905-773-7415 isbradley@rogers.com Ecologos Institute Stan Gibson 905-897-7003 stangibson@iLniversium.net Friends of Northumberland Nature Gretchen Harris 905-352-2134 arris@ea ]g e_ca Friends of the Rouge Watershed Jim Robb. jnrobb@frw.ca l) The need for a Consolidated Joint Hearing for the Westhill appeal In an attempt to assess how effective the Oak Ridges Moraine Conservation Plan (ORMCP) is in protecting the water, ecology and local values of Moraine communities, we have been watching with interest the proposed Westhill development in Aurora. It is apparent that there is widespread concern about the ability of the current planning system to successfully resolve this matter. Despite repeated attempts from Aurora council and residents to have the Westhill appeal heard before a joint hearing of the Environmental Review Tribunal and the Ontario Municipal Board, no progress has been made.. It is our submission that the Consolidated Hearings Act is a key tool that is not being utilized in the way that was intended by the legislature. The matter before the courts in the Westhill case hinges on a technical jurisdictional issue, which should be addressed, in light of the purpose of the Consolidated Hearings Act and the need for the proper application of Ontario's environmental laws, including the t 1 Environmental Bill of Rights and the Oak Ridges Moraine Conservation Act, The Consolidated Hearings Act is instrumental in ensuring comprehensive and integrated decision -making and is a requisite part of the legislative regime that aims to ensure` sustainable development and protection of the Oak Ridges Moraine. Not properly applying the Consolidated Hearings Act in this specific case would exhibit a failure to utilize the appropriate expertise and procedural tools for ensuring proper consideration of the adverse environmental effects associated with the Westhill case. This failure would not only expose residents in Aurora to potential adverse environmental effects: it would impact resident's across Ontario by setting yet another precedent for not applying the already under-utilized Consolidate Fearings Act, further diminishing the Act's goal of integrating the consideration of environmental effects with land -used planning:. . Given the specific criteria for triggering a Consolidated Hearing, we believe the Westhill case meets all of the necessary requirements fora joint board to examine the issues surrounding this proposed undertaking. More and more research is emerging that connects human health, planning decisions and loss of biodiversity.. A Consolidated Hearing is essential in this case to make sure that land use planning is not fragmented from environmental considerations, that the objectives of the Consolidating Hearings Act are not undermined, and that efforts to address the cumulative impacts of this project are not defeated. 2) The need for all matters appealed within the Oak Ridges Moraine Plan Area to be adjudicated as a joint hearing of the Ontario Municipal Board and the Environmental v, 1 Review Tribunal 15- Council Agenda March 30, 2010 Closed Session Info. - 6 A land use planning or development permit appeal under the ORMCP should automatically trigger the convening of a joint board of the Environmental Review Tribunal (ERT) and Ontario Municipal Board (OMB) to hear the matter. This is a laudable feature of the Niagara Escarpment Plan, and similar to the Escarpment, the Moraine is under significant threat f om development and associated water use. Like the Escarpment, the Moraine possesses unique hydrological functions. Its sands and gravel deposits absorb rain and snow melt, then store this water underground in aquifers. The water is filtered and slowly released as freshwater to rivers and streams flowing north into Lakes Sirocco, Rice and Scugog and south into Lake Ontario. The Moraine serves as a groundwater recharge/discharge area for millions of Ontarians and a source of drinking water for over 250,000 people. Any future development on the Moraine needs to be examined by experts who have the knowledge to analyze intricate hydrological functions, and the Environmental Review Tribunal is that body. The OMB does not have the scientific expertise to be making such critical decisions impacting the Moraine's sensitive hydrologic systems. 3) The need for special class of Permits to Take Water for water -taking within the Oak Ridges Moraine Plan Area. The Oak Ridges Moraine's unique, complex ecological and hydrological features make it a distinct landform in a part of the province that is one of the fastest growing areas in Canada. The Moraine's sensitive features and the strain that unsustainable planning has placed on vital Moraine watersheds means that future development needs to be looked at with app;opriate.caution and greater scientific understanding. As a land use plan, the ORMCP is limited in its ability to deal with non -land use planning issues like water -taking and infrastructure projects. Its water protection policies are also limited in their scope, linked as they are to a succession of planning steps. In the absence of overriding watershed planning polities in the many areas where these have not been completed or are not. required, there is no mechanism to ensure a higher standard for determining cumulative impacts of water -taking on the Moraine's ecological and hydrological functions, despite the fact that the province has identified the Moraine as a highly significant hydrological feature worthy of protection. In the wake of "Ontario's Water Hazard", a joint Earthroots/Ecojustice report that examined the impacts that golf courses are having on groundwater levels, policy advisers from the Ministry of the Environment acknowledged that there is a backlog of applications for Permits to Take Water (PTTW). This fact underlines. the lack of resources and scrutiny that typically accompany assessment and processing of these applications. Through its examination of the cumulative impacts of water takings on the Moraine and on the provincial PTTW regime, "Ontario's Water Hazard" underlined ongoing declines in.groundwater levels in the Aurora/Newmarket area over the last 13 years. This is the result of a high number of major groundwater users in the area, and a fundamental failure of the PTTW system to examine the cumulative impacts of water takings. This research sheds light on a range of significant problems pertaining to a lack of enforcement. To sum up; cumulative impacts of water takings are not being adequately addressed despite legislative requirements. This points to an urgent need to be more careful and strategic about the nature of water use, underlining a need for greater oversight when it comes to approving and otherwise examining PTTW applications on the Moraine and other critical areas. Given the failures of the existing system, the sensitive nature of the Oak Ridges Moraine's hydrologic systems, and the province's stated desire to protect the Moraine's hydrological integrity through the ORMCP, there is an urgent need for a special PTTW class for the Oak Ridges Moraine to provide a greater level of scrutiny for any PTTW applications on the Moraine including a rigorous examination of cumulative impacts. - 16- Council Agenda JITEM # ? -' March 30, 2010 AURORA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 10,06 Council Chambers Aurora Town Hall Tuesday, March 23, 2010 ATTENDANCE COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Councillors Buck, Gaertner, Gallo, Granger MacEachem, McRoberts, Wilson and Mayor Morris . MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Servicesfrown Clerk, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, Director of Legal Services/Town Solicitor and Manager, of Legislative ServioeslDeputy Clerk f Councillor Collins-Mrakas called the meeting to'order at 7:03 p.m. I DECLARATIONS OF PECUNIARY INTEREST None ll APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department be approved with the following additions: ➢ Delegation b) Ms Susan Walmer, on behalf of the Oak Ridges Moraine Land Trust Re: Item 13 - PR10-014 - McLeod Wood Nature Reserve ➢ Delegation c) Ms Christine Sadler, Member of The Friends of the Bloomington Wetlands Re: CLOSED SESSION Westhilf Redevelopment Company Limited Ontario Municipal Board Appeal ➢ Delegation d) Ms Deborah Campo, Artist Re: Item 12 — PR10-013 — Peace Flame Tree ➢ New Item 18 — LGL10-002 — Westhill Redevelopment Company s Limited Divisional Court Appeal ➢ New Item 19 - Memo from Neil Garbe, Chief Administrative Officer Re: Completion of Nokiidaa Trail CARRIED - 17- Council Agenda General Committee Meeting Minutes ITEM # March 30, 2010 Tuesday, March 23, 2010 Page 2 of 8 General Committee recommends: THAT the Closed Session item 2 be amended to read: 2. Westhill Redevelopment Company Limited, Ontario Municipal Board Appeal, to receive additional information regarding proceeding. CARRIED AS AMENDED Ill ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes of Tuesday, March 2, 2010 General Committee recommends: THAT the General Committee meeting minutes of Tuesday, March. 2, 2010 be adopted as amended by adding that Councillor Gallo was absent on Town business. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(6), 6; 7, 8, 9, 10, 11, 12, 13, 14, 18 and 19 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 2, 3, 4, 5, 15, 16 and 17 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring'Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 2. EAC10-03 — Environmental Advisory Committee Meeting Minutes of March 4, 2010 THAT the Environmental Advisory Committee meeting minutes of March 4, 2010 be received for information and the recommendations contained therein be approved. 3. HAC1042 — Heritage Advisory Committee Meeting Minutes of March 8, 2010 THAT the Heritage Advisory Committee meeting minutes of March 8, 2010 be received for information and the recommendations contained therein be approved. . 18 - Council Agenda General Committee Meeting Minutes March 30, 2010 Tuesday, March 23, 2010 Page 3 of 8 ITEM # 1 - 3 4. YWCS10-01 —Yonge Wellington Corridor Study Steering Committee Meeting Minutes of February 10, 2010 THAT the Yonge Wellington Corridor Study Steering Committee meeting minutes of February 10, 2010 be received for information and the recommendations contained therein be approved. 5. BBS10-003 — Building Permit Fees —Annual Report THAT Council receive Report No BA09-003, Building Permit Fees — Annual Report for information. 15. 13110=024—Site Plan Amendment Whitwell Developments limited/Smart Centres Block 2, Plan 65M-3819 File Number: D11-11-09 THAT subject to any issues or comments raised by Council, Application for Site Plan Amendment File D11-11-09, Whitwell Developments Limited/ Smart Centres be approved to permit a revision to the internal vehicular access design. THAT Council authorize the Mayor and Clerk to execute an'Amending Site Plan Agreement between the Owner and the Town of Aurora. 16. PIL10.029 - Application to Amend the Zoning By-law 2091585 Ontario Inc. 15565 Yonge Street File Number: D14-02-10 THAT Council receive for information the following overview of Zoning By- law Amendment Application under file D14-02-10 scheduled for the April 21, 2010 PublicPlanning Meeting. 17. CS10-008 - Amendment of the Federal Gas Tax Agreementwith AMO THAT Council enact By-law No. 6224-10, being a By-law to authorize the execution of an amending agreement between The Corporation of the Town of Aurora and the Association of Municipalities of Ontario (AMO) pertaining to the transfer of Federal Gas Tax Revenues. CARRIED VI DELEGATIONS (a) Ms Nancy Van Kassel, Executive Director Habitat for Humanity York Region Re: Deferral of Development Fees Applied to Habitat for Humanity Homes Built in the Town of Aurora s Ms Van Kassel addressed the Committee to advise of the many programs. offered by Habitat for Humanity and requested that the Town of Aurora defer development fees on any Habitat homes occupied by Habitat families. Ms Van Kassel suggested that should the Habitat home ever be sold in the open market then the development fees would then be applied. - 19- Council Agenda General Committee Meeting Minutes March 30, 2010 Tuesday, March 23, 2010 Page 4 of 8 ITEM # 1 - 4 General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (b) Ms Susan Walmer, on behalf of the Oak Ridges Moraine Land Trust Re: Item 13 - PRIO.014 - McLeod Wood Nature Reserve Ms Waimer provided the Committee with an overview of the effects of deforestation and expressed her sincere appreciation that the McLeod Wood Nature Reserve in Aurora is being protected and commended Council and staff for supporting this initiative. Councillor Collins-Mrakas relinquished the Chair to Mayor Morris. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee recommends: THAT the comments of the delegate be referred to item 13 and the item be brought forward for discussion. �< -• CARRIED Councillor Collins-Mrakas resumed the Chair. 13. PR10-014 - McLeod Wood Nature Reserve . General Committee recommends: THAT the draft agreement for the McLeod Wood Nature Reserve be amended to Include a requirement for the owners to annually apply for property tax exemption status In accordance with recent provincial regulatory changes arising from Ontario Regulation 388104; and THAT Council authorize the Mayor and Clerk to sign the amended agreement with the Oak Ridges Moraine Land Trust with respect to the McLeod Wood, Nature Reserve. CARRIED AS AMENDED (c) Ms Christine Sadler, Member of "The Friends of the Bloomington Wetlands" Re: CLOSED SESSION Item 2 - Westhill Redevelopment Company Limited. Ontario Municipal Board Appeal, to Receive Addition Information Regarding Proceeding Ms Sadler provided the Committee with an overview of the purpose of the Oak Ridges Moraine Protection Act 2001, the Environmental Review Tribunal and the Ontario Municipal Board, Ms Sadler suggested that if a development application is received within the Oak Ridges Moraine it should trigger the convening of a. joint board of the Environmental Review Tribunal and the Ontario. Municipal Board and would like a provision to this effect implemented. in Aurora. -20- Council Agenda General Committee Meeting Minutes March 30, 2010 Tuesday, March 23, 2010 Page 5 of 8 Ms Sadler thanked Council for its support of the appeal and provided the names of some of the organizations that have currently signed a statement, being: o Friends of the Bloomington Wetlands o Ratepayers of Aurora South (RAYS) o York Region Environmental Alliance (YREA) o Save The Oak Ridges Moraine (STORM) o North East Sutton Ratepayers Association o Lakewatch Society o Friends of Northumberland Nature o Oak Ridges Friends of the Environment o York Simcoe Naturalists Ms Sadler also advised that she is waiting to hear from 7 ethers, requesting: 1) That the Ontario Court of Appeal grant leave .to the Town of Aurora and order a Consolidated Hearing for the Westhiil development application. 2) That any matter that is appealed regarding activities in the Oak Ridges Moraine Plan Area be adjudicated as a joint hearing of the Ontario Municipal Board and the Environmental Review Tribunal. 3) ThaYa special class of Permits to Take Water for water taking within the Oak Ridges Moraine Plan Area be established. General Committee recommends: THAT the comments of the delegate, and any further information provided by the delegate, be received for informationand referred to Closed Session item 2 - Westhiil Redevelopment Company Limited Ontario Municipal Board Appeal to receive additional information regarding proceeding. CARRIED (d) Ms Deborah Campo, Artist Re: Item 12 — PR10-013 —Peace Flame Tree Ms Campo provided the Committee with information respecting the creation of the Peace Flame Tree, its sponsorships and her request for a grant of $1,000 from the Town of Aurora. Ms Campo also provided information regarding public Art Policies from surrounding municipalities and expressed her appreciation for Council's consideration of this matter. General Committee recommends: THAT the comments of the delegate be received for information and referred to item 12. CARRIED General Committee recommends: THAT item 12 be brought forward for discussion. CARRIED -21. Council Agenda General Committee Meeting Minutes March 30, 2010 Tuesday, March 23, 2010 Page 6 of 8 ITEM # . 1 - s 12. PR10-013 - Peace Flame Tree General Committee recommends: THAT the Church Street School Cultural Centre Board be requested to assist In the development of a public Art Policy for Council's consideration. CARRIED UNANIMOUSLY AS AMENDED General Committee recommends: THAT the Procedural By-law be waived to allow the Delegate to speak to the public Art Policy. Ms Campo advised of the process she had followed to pursue a location for the Peace Flame Tree. - General Committee recommends: THAT Council approve installation of the Peace Flame Tree at Town Hall with the specific location to be determined by staff taking into consideration concerns raised tonight. CARRIED AS AMENDED General Committee recommends: THAT item 11 be brought forward for discussion. CARRIED General Committee recommends: THAT item 19 be brought forward for discussion. CARRIED General Committee recommends: THAT the Procedural By-law be waived to extend the hour to 11:00 p.m. CARRIED 11. PR10-012 -Completion of Noklidaa Trail General Committee recommends: THAT Council approve the construction of the extension of the Nokiidaa Trail and Hadley Grange Nature Reserve in principle; and. THAT staff be directed to seek 2/3's funding from Lake Simcoe Regional Conservation Authority for the non -trail related ecological enhancements as described in the attachment; and -22- Council Agenda General Committee Meeting Minutes March 30, 2010 Tuesday, March 23; 2010 Page T of 8 ITEM # -� THAT staff report back with funding options; and THAT staff report back with an implementation plan. CARRIED AS AMENDED 19. Memo from Neil Garbe, Chief Administrative Officer Re: Completion of Noklidaa Trail General Committee recommends: THAT item 19 be received for information. CARRIED VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 8. IESIO.010—Joint Waste Diversion Strategy 2009 Update General Committee recommends: THAT Council receive for information the 2009 Joint Waste Diversion Strategy update. CARRIED 9. IES10-013 — Submission of Annual Drinking Water Quality Report General Committee recommends: THAT Council receive Report IES10-013 for information on.the mandated regulatory reporting of the Town's Drinking Water System, Schedule 22 — Summary Report. CARRIED 18. LGLID-002 —Westhill Redevelopment Company Limited Divisional Court Appeal General Committee recommends: THAT report LGL1.0-002 be received for information. CARRIED General Committee recommends: THAT items 1(6), 6, 7, 1D, 14 and Closed Session item 2 be deferred to the March 30, 2010 Council meeting. CARRIED _23- Council Agenda General Committee Meeting Minutes ITEM # March 30, 2010 Tuesday, March 23, 2010 Page 8 of 8 IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS Councillor MacEachem provided Notice of Motion regarding Aurora Miler. X CLOSED SESSION General Committee recommends: THAT General Committee resolve into a Closed Session, following adjournment, to consider., A matter regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board: 1. OMB Appeal by York Catholic District School Board, Determination of the Value of the Lands at 278 Wellington Street East, St. Maximilian Kolbe Catholic High School (D11- 08-07). CARRIED XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:48 p.m. CARRIED PHYLLIS M. MORRIS, MAYOR JOHN 0. LEACH, TOWN CLERK -24- Council Agendd March 30„� � � yow���sood��„y ITEM # 2-1 MEMORANDUM I Office of the Mayor Date: March 30, 2010 To: Members of Council From: Mayor Phyllis Morris Re: York Region Environmental Alliance RECOMMENDATION: THAT Council: [Receive for information ❑ Endorse the recommendations ❑ . Provide .direction u -25- Council Agenda March 30, 2010 (ITEM # 2-2 1 m March 16, 2010 Mayor and Council Town of Aurora 1 Municipal Drive, Box 1000 Aurora, ON L4G 611 Dear Mayor and Council, I Y O F. R R E G 1'0 N ENVIRONMENTAL ALLIANCE 225 Lakeland Crescent Richmond Hill, ON L4E 3A5 We, at the York Region Environmental Alliance are truly heartened by your generous grant in support.of our exciting new project - SHOP like the planet's watching, Work and plans are well underway, and we officially launch this campaign for Earth Week on April 20, 2010 with a workshop for the public at the Aurora library. We thank the Town of Aurora for yet another partnership with. the York Region Environmental Alliance as we work together for the benefit of the community and the environment. Cooperation in this positive way does truly make us partners for a greener planet.. , On behalf of the Board of Directors and staff, I extend our deepest gratitude. Sincerely, Gloria Marsh Executive Director York Region Environmental Alliance Partnering fora greener planet T: 905-773-4028 E: gloria@yrea.org - 26 - CouncH.Agend � March 30, �U ITEM # . 3-1 YaWmiw mood CwepAV MEMORANDUM I Office of the Members of Council Date: March 30, 2010 To: Members of Council From.: Mayor Phyllis Morris Re: Habitat Improvement Project at Highland Gate Golf Course - Presentation to Council (two minutes) The Lake Simcoe Region Conservation Authority (LSRCA) recently developed a series of short video vignettes to showcase several important demonstration projects being conducted around the watershed. The Town of Aurora participated in a demonstration video with the LSRCA regarding a habitat improvement project at the Highland Gate Golf Course. The presentation video highlights the importance of this project and others like it and the efforts of .the LSRCA and. their partners to restore and protect the watershed. RECOMMENDATION: That Council: Receive for information. E] Endorse the recommendations El Provide direction Y7. ITEM # 4 - • � IL Dater March 25, 2010 To: Members of Council From: Councillor Evelina MacEachern Re: Aurora Miler Desk of Councillor MacEachern Attached is a proposal submitted by Aurora resident John Cappelletti, former race. director of the Bob Hartwell Runner's Challenge and Ron O'Hare, founder and director of Lifesprings Physiotherapy Clinic in Aurora. The Aurora Miler is proposed to be held immediately before the Canada Day Parade. The proposal was submitted directly to Sher St. Kitts, Canada Day Parade organizer. Both groups believe combining the two events will result in cost savings while adding to the CDP celebration. As this would be a new component to the CDP and the Canada Day celebration, Council approval is required. 1 believe Sher St. Kitts and one of the representatives for the Aurora Miler will be delegating to Council and will be available for questions. Should Council find merit in the proposal, Staff could be requested to advise Ms. St. Kitts, Mr. Cappelletti and Mr. O'Hare of any concerns that need to be addressed. Due to planning requirements and deadlines associated with such an event timing is of essence. Therefore, should Council find merit in the proposal; Council approve the Aurora Miler in principle, as outlined in the attached proposal as submitted by the Aurora Miler organizers; and Further that; Staff report back to Council in a timely fashion seeking final approval Sincerely, Evelina MacEachern -28- Marc,'Yl',7U ITEM # a - 2 paslPv`_?tl' "Unleash the runner within" (working tagline) The proposal is to run a one -mile race (1.62 km) on the Aurora Canada Day parade route on Yonge St. that starts just south of Wellington St. and finishes just south of Murray Dr./Edward St. (Please note the start/finish lines can be adjusted —our thought is to minimize disruption at busy intersection of Yonge and Wellington). The race would be open to all, but the field will be capped at 250 runners. Participants are likely to be local and many coming from the Newmarket Huskies Track Club, the Aurora Masters Triathlon Club and running and walking groups from the Running Room and Running Free stores in Newmarket and Aurora. The race would begin at 9:30 a.ui. or about 30 minutes before the start of the parade. This will provide ample time for walkers to complete the race before the start of the parade. The race route will be marshalled by a team of approximately 10 cyclists. Runners will be lead out by two cyclists or, if possible, police cruiser. To minimize disruption to the parade, no start or finish line apparatus will be constructed. Race organizers will provide computer chip timing to all participants and the race will be insured through the Ontario Road Runners' Association. Estimated entry fee: $12 per runner, with all proceeds (minus cost of computer timing and insurance) going to Southlake Regional Medical Centre. The volunteer race organizers will work closely with the Aurora Canada Day Parade volunteers, but will want decision making control over all aspects of the one -mile race. -29- Council Agenda March 30, 2010. ITEM # 5-1 �. TOWN OF AURORA AURORA COUNCIL REPORT No. CFS10-006 SUBJECT: Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards FROM: Dan Elliott, Director of Corporate & Financial Services - Treasurer DATE: March 30, 2010 RECOMMENDATIONS THAT this report be received for information purposes.' PURPOSE OF THE REPORT Pursuant to Section 284 (1) of the Municipal Act, the Treasurer of every Municipality must. submit annually to the Council of the municipality an itemized statement of the remuneration and expenses paid to each member of Council in respect of his/her services as a member of Council. Similarly the report is also to include remuneration and expenses paid to any appointed member of a Committee of Council or a Local Board. For Aurora, the Aurora Public Library Board is the only such Local Board. COMMENTS Remuneration, travel allowance, expense and conference/seminar expense reimbursements are paid to the Mayor and Councillors in accordance with a By-law #4859- 06.0 and Administrative Procedure No. 57. By-law # 4859-06.0 was amended with By- law #4926-07.F, effective June 12, 2007. Any remuneration paid to the Town of Aurora's Regional Councillor on behalf the Regional Municipality of York under the.TermsW the Joint Service Agreement are not included in Attachment #1 attached to this report and will be reported on separately by the Regional Municipality of York. FINANCIAL IMPLICATIONS All remuneration, allowances and expense reimbursements were properly authorized and were within approved budgets of the accounts to which they were .charged. Expenses reimbursed were properly documented, reviewed and approved in accordance with Town policies. -30- Council Agenda March 30, 2010 ITEM # 5 - 2 March 30 2010 - 2 Report No. CFS10-006 CONCLUSIONS All Council, Committee and Board members' remuneration and.expenses have been made in accordance with Town by-laws and policies and have herein been reported as required under Section 284 (1) of the Municipal Act, 2001. ATTACHMENTS Attachment #1 — Schedule of remuneration and expenses of members of Council Attachment #2 — Schedule of remuneration and expenses of appointed members of Committees and Boards Attachment #3 — Town of Aurora By-law Number 4859-06.F Attachment #4 — Town of Aurora By-law Number 4926-07.F PRE -SUBMISSION REVIEW Management Team Meeting -Wednesday, March 10, 2010 Prepared by. Dan Elliott, Director of Corporate & Financial Services — Treasurer -Ext. 4772 Ilion, C.A. Director of Corporate & Financial Services - Treasurer Neil G Arbe Chief Administrative Ofllcer -31- Council Agenda March 30, 2010 ITEM # 5- 3 n J yO M OMB 9 V M r � M}} % m N n O - F" N N N N N N H N N .- Y Y } { { M M } Y ' rn o %', o ' Iq Oi Eaa 1�+ D) O N n N M I ti M M. w I m rN M N o L a' Ira tan N U, io i, raj m M m 'o m pj 2 w tV N N .chi { m CL Q > 3 . u r N h N H Y3 J Q N fa C N C �O [[VO O O O C O O 0. O O Oi N N�O Cl! N (V NANO N �i tN G p q p p q O O O O V w N o o d d o o c —N d o. �L NvNv�� .�COV 7 w 6 C� G W `o m `O 0 0 N L C O cc C 9 ... a m w' 5 a� .> w o m �. - 32 -. Council Agenda March 30, 2010 ITEM # 5-4 ATTACHMENT#2 Town of Aurora Summary of Remuneration and Expenses Paid in 2009 Appointed Members of Committees and Boards ' REMUNERATION TOTAL REIMBURSED James Beechey $ 550.00 Committee of Adjustment $ 550.00 $ - Lisa Cruickshank Committee of Adjustment 660.00 660.00 Hank Gosar Committee of Adjustment 650.00 . - 650.00 Walter Mestrinaro, Committee of Adjustment 550.00 660.00 William Warner Committee of.Adjustment 570.00 - 570.00 Ann Baden Accessibility Advisory Committee - - CatharineCouchman Accessibility Advisory Committee Johnienchak Accessibility Advisory Committee - - - Tim Savage Accessibility Advisory Committee Christopher Ballard Economic Development Advisory Committee - 939.75 939.76 Bryan Black Economic Development Advisory Committee Kent Dinning Economic Development Advisory Committee - - - Angelo Giannetta Economic Development Advisory Committee Kathy Van Nostrand Economic Development Advisory Committee - - - Gordon Barnes Environmental Advisory Committee - 353.96 353.96 Heather Cole Environmental Advisory Committee - - - Peter Plersol Environmental Advisory Committee - - - David Tomlinson Environmental Advisory Committee - 449.68 449.68 Susan Walmer Environmental Advisory Committee - - - Richard Wizemann Environmental Advisory Committee - - - Andries Gpdschalk Heritage Advisory Committee Erina Kelly Heritage Advisory Committee - - - Dr.JohnMclntyre Heritage Advisory Committee Lynne McKenzie Hertage Advisory Committee 69.68 69.68 Bill Newman Heritage Advisory Committee Donna Smith Hertage Advisory Committee Jacqueline Stuart Heritage Advisory Committee - - - Page t of 2 -33- Council Agenda March 30, 2010 ITEM # 5 - s OTHFR REMUNERATION REIMBURSED TOTAL John Clement Leisure Services Advisory Committee Stephen Forsey Leisure Services Advisory Committee Michael Levesque Leisure Services Advisory Committee - Judy Norwell Leisure Services Advisory Committee - - - JagdlpPgrhar Leisure Serroices.Adviscry Committee Kenneth Whitehurst Leisure Services Advisory Committee Vicki Campbell-MacLachian Traffic Safety Advisory Committee Brett Cole Traffic Safety Advlsory Committee Debbie Latimer Traffic Safety Advisory Committee .Rine Roncadin Traffic Safety Advisory Committee Mike Walters Traffic Safety Advisory Committee Dave Watson Traffic Safety Advisory Committee Constable Terry White (YRP) Traffic Safety Advisory Committee - Carman Zambd Traffic Safety Advisory Committee Kathy Banks Aurora Public Library Board Elizabeth Bishenden Aurora Public Library Board - - Geoffrey Dawe Aurora Public Library Board r Milton Bart Aurora Public Library Board . Charles Levine Aurora Public Library Board . Michael Thompson Aurora Public Library Board $ 2,980,00 $ 1,t313.D7 $ 4,793.07 All remuneration and expenses were properly documented, approved and authorized by by-laws, and were within allocated budgets. Prepared for Council pursuant to Section 284(1) of the Munlclpal Act 2001. ......... . Dan Elliott, Treasurer March 16, 2610 Page 2 of2 -34- Council Al March 30, k ITEM # THE CORPORATION OF THE TOWN OFAURORA - By-law Number 4859-06,F I BEiNG A BY, LAW to grovicfe,.. far the • annual.. remuneration to be paid 'to, the Mayor and Membefs•of Cotineil. WHEREAS Section, 283.,(1) of the Municipal Act, .§.0. 2091, C. 25, as amended . authorizes the council of a local municipality to pass by-laws for. paying remunenAbn to tha,raomgers ofcouncll,.and such remuneration maybe:determtned in any mannerthat the council considers advisable; " NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE;TOWN OF AURORA ENACTS AS FOLLOWS: 1. , ' THAT By-law 4859-06.17 shall come into force effective December 1.2006. 2. THAT an; annual allowance shall be.paidtoeach Member. of Council of the Town of Auror`a;.one third of which shall be deemed to beforexpenses. 3, THAT the remuneration paid sha[I be establlshedes'follbws: MAYOR . - COUNCILLOR December 1, 2000 $46,545.00 $23,264.00 4. THAT the remunerationpaid to the Mayor for the next term of Council shall be automatically. adjusted on an annual basis -to. reflect the economic salary adjustments that are granted to the fulklme nonunion group for the same 4 year . period. 5. THATthe remuneration paid to Councillors for the n6xttenn of Council shall be automatically adjusted on an annual basis to reflect the economic salary adjustments that are granted to the.full4ime non union group for the same 4 year period. 6, THAT the Mayor shall be provided with a vehiolelt. vel allowance of $600.00 per month for the use of his personal vehicle while travelling on Town business. The travel allowance shall be further adjusted at the CPI rate annually effectiv?. December 1, 2006.. 7. THAT the Mayor shall be provided wigs a benefit plan inolWing medical, dental, . and life insurance overage 8. THAT the Mayor shall be permitted to participate In #is*OMERS pension plan; 9. THAT Counciilors shall beprovided wiibavehidettravelallowance of$1,000:60 per annum for the use of their own personal vehiclo while travelling on Town. business. The travel allowance shall be further adjusted atthe CPi rate annually effective December 1, 2006. 10. THAT Councillors shall be offered on an optional. basis at the Councillors' . expense, a benefit plan including medical, dental and life insurance, 11. THAT subject to the current policy, the Mayor shall also be pibvided with a expense allowspoe of $3,300 per annum to atterid special4incfonson beha f thATowo.. I Council Agen la ITEM # March 30, 20 FO By4aw No. 485i4sliz Page 2 12. THAT subjeotto the current policy, Councillors shall be provided with an expense allowance of $450 pi:r annum.per Cauncilior in orderto attend spedal funoNons on behalf of t is Town. . 14. THAT:By--law 445M&C Isjhereby repealed on December 1, 2006. Council March 3 10 ITE - e�oWnofq`ro THE CORPORA 77ONOFTHE TOWN .OFAUROf2A ^� By -few Numb'ei 4926-07.F SElN0 A BY-LAW to provide for the annual remuneratlonlo be paid to the Mayor and Members of Council, WHEREAS Section 283 (1) of the Municipal Act, S.O. 2001, C. 26, as amended authorizes the Council of a local municipalityto pass by-laws for paying remuneration to the members of council, and such remuneration maybe determined in any mannerthat the council considers advisable; AND WHEREAS Council enacted By4aw4859-06.F providing for -council remuneration effective December 1, 2006; AND WHEREAS Council, through the 2007 budget deliberations, Increased the vehloleltravel allowance per annum for the use of their own personal vehicle while travelling on Town business; . AND WHEREAS It Is deemed necessary to amend By-law 4859-06.F to reflect the allowance Increase: NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. THAT By-law 4859.001 F be amended by deleting paragraph 9 and replacing it with the following paragraph: 9. THAT Councillors shall be provided with a vehicleAravel allowance of $1,500.00 per annum for the use of their own personal vehicle while travelling on Town business. The travel allowance shall be further adjusted at the CPI rate annuallyeffective December 1, 2006. 2. THAT this by-law shall come Into effect as of May 1, 2007. READ A FIRST AND SECOND TIME THIS 12Ta DAY OF JUNE, 2007. READ A THIRD TIME AND FINALLY PASSED THIS 127N DAY OF JUNE, 2007. .w PHYLLIS M..MORRIS, MAYOR B, PAffrZZA, TOWN CLERK 37- Council Agenda ITEM # 6-1 March 30, 2010 j� TOWN OF AURORA AUR—ORA COUNCIL REPORT No.CLS10-09 SUBJECT: Town Hall Receptionist Positions FROM: John D. Leach, Directorof Customer& Legislative Services/Town Clerk DATE: March 30, 2010 RECOMMENDATION THAT Council approve the conversion of the two permanent part-time Receptionist positions at Town. Hall to a single full-time position and ,that the full-time staff complement be increased by one and eliminate two part time positions. PURPOSE OF THE REPORT The purpose of this report is to seek Council's approval to convert the two permanent part- time Receptionist positions at Town Hall into a single full-time position. BACKGROUND The two permanent part-time Receptionist positions at Town Hall were created in 1992 and prior to that time there was a single full-time Receptionist at Town Hall. As circumstances have evolved, having two permanent part-time Receptionist positions no longer adequately serves the needs of the Town or the Customer & Legislative Services Department. The two permanent part-time Receptionist positions are currently vacant. The individuals who most recently held these part-time positions were seconded to other temporary positions with the Town and both have recently secured permanent full-time positions in other Departments. Now that both of the permanent. part-time Receptionist positions are vacant, there is an opportunity to convert the positions into one full-time position. The recent vacancies in the Receptionist positions has been temporarily filled with one full- time employee from an employment agency. Other staff within.the Customer & Legislative Services Department have been trained and are covering coffee and lunch breaks, providing an opportunity to these staff members to get engaged in customer service as the Department is in the process of developing a corporate -wide customer service strategy. COMMENTS The advantages of converting the two permanent part-time Receptionist positions into one full-time position include: -.38- Council Agenda March 30, 2010 ITEM # 6 - 2 March 30, 2010 - 2 - Report No. CLS10-09 • Consistency and enhancement, of in the customer service provided by the Receptionist position; • Position is more attractive to candidates seeking full-time employment with the Town; • Ability to engage the individual in the Receptionist position in the development of corporate -wide customer service strategy and possibly expand his or her role within the "customer service team"; and • Opportunity for other staff within the Customer & Legislative Services Departmentto provide break, lunch and other coverage expanding the depth of customer service skills and experience within the Department. ALTERNATIVE(S) TO THE RECOMENDATIONS Council could choose not to approve the conversion of the two permanent part-time receptionist positions into one full-time position. FINANCIAL IMPLICATIONS The conversion from two part-time receptionist positions to one full-time position will result in an increase to the operating budget to cover increased costs for the addition of benefit costs not paid to part-time positions. Staff are confident that this increased cost can be absorbed in the overall Departmental budget through increased efficiencies. CONCLUSIONS Staff recommend that Council approve the conversion of the two permanent part-time Receptionist positions at Town Hall to one full-time position. PRE -SUBMISSION REVIEW Reviewed by Chief Administrative Officer and Director of Corporate & Finance Services — March 25, 2010 Prepared by: Shannon Boychuk, Manager of Administration, ext. 4222 John e� ch Direct r of ustomer & Legislative Services NeirGarile Chief Administrative Officer -39- Council Agenda March 30, 2010 ITEM # 1(Deferred) - 1 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. AAC10-03 SUBJECT: Accessibility Advisory Committee Recommendation Summary from Wednesday, March 3, 2010 DATE: March 23, 2010 RECOMMENDATIONS FOR CONSIDERATION THAT Council receive for information the attached Accessibility Advisory Committee meeting minutes from its meeting on Month Day, 2010; and THAT Council adopt the following Accessibility Advisory Committee recommendations: 2. Report AAC10-004 - Draft Layout and Update for Annual Accessibility Plan (Added item) THAT ReportAAC10-00.4 - Draft Layout and Update for Annual Accessibility. Plan, be received for information; and THAT it be recommended to Council that the Accessibility. Advisory Committee arrange to hold a meeting in April of 2010, to further address the Draft Annual Accessibility Plan for 2010. 4. Pending List — Accessibility Advisory Committee THAT it be recommended to Council that staff be directed to review the Accessibility Advisory Committee pending list to update the action column. 6. Site Plan Application (Submission #1) Coland Developments Inc., 222, 230, 236, 244 Wellington Street East File No. Dll-11-08 (A) (Added Item) THAT the Accessibility Advisory Committee recommend to Council, that the Public Planning Committee be requested to considerthe following suggested amendments to the Site -Plan application from Coland Developments Inc.: addition of an elevator to the proposed building at 222 Wellington Street East;. and -40- Council Agenda March 30, 2010 ITEM # 1 (Deferred) - 2 March 23, 2010 .2. Report No. AAC10-03 • addition of a pedestrian cross -walk and appropriate curb depressions to allow at - grade access between 230 and 244 Wellington Street East at the South end; and appropriate curb cuts and depressions. to provide at -grade access across the break in sidewalks at loading area located on the east side of 236 Wellington Street East; and • additional designated accessible parking for 222 Wellington Street East. ITEMS RECEIVED FOR INFORMATION BY THE ACCESSIBILITY ADVISORY Delegation a) Mr. Tyler Barker, Resident Re: Follow-up Regarding YRT-Mobility Plus Transit Service Concerns Delegation b) Mr. Rick Leary, General Manager - York Region Transit (YRT) and Ms Sharon Doyle, Manager - Mobility Plus Re: Follow-up Regarding YRT-Mobility. Plus Transit Service Concerns Town of Aurora Accessibility Standards for Customer Service, Corporate Policy - 03, Statement of Understanding 3. . CFS10-003 — Capital Spending and the Accessibility Advisory Committee 5. Extract from February 23, 2010 Council Meeting. Re: February 3, 2010 Accessibility Advisory Committee Meeting Minutes ATTACHMENTS Attachment #1 —Accessibility Advisory Committee Minutes of March 3, 2010 Prepared by: Carrie Eastwood, Council/Committee Secretary Ext. 4225 Carrie Eastwood Council/Committee Secretary On behalf of the Accessibility Advisory Committee -41- Council Agenda March 30, 2010 ITEM # 1 (Deferred).-3 Committee: Date: Time and Location: AuRO- RA COMMITTEE MINUTES MEETING NO. 10-03 Accessibility AdvisoryCommittee Wednesday, March 3, 2010. 7:00 p.m., Leksand Room Committee Members: Councillor Bob McRoberts, Vice -Chair, Catherine Couchman (via Teleconference Call), John Lenchak, Tim Savage, Ann Boden (arrived at 8:15.p.m.) and Mayor Phyllis Morris ex- officio member Absent: None Other Attendees: Councillor Gaertner (arrived at 8:40 p.m:), Ivy Henriksen Accessibility Advisor, Carrie Eastwood - Committee Secretary, Thom Vandenbussche - Senior Building Inspector Councillor McRoberts called the meeting to order at 7:20 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act, APPROVAL OF AGENDA Moved by Tien Savage Seconded by John Lenchak THAT the agenda with the following additional items be approved: • Report AAC10-004 -Draft Layout and Update for Annual Accessibility Plan o Site Plan Site Plan Amendment (Submission 91) Coland Developments Inc. 222, 230, 236, 244 Wellington Street East File No. D1.1-11-08 (A) CARRIED -42- Council Agenda ITEM # 1 (Deferred) - 4 March 30, 2010 Accessibility Advisory Committee Minutes No. 10-03 Page 2 of 5 Wednesday, March 3, 2010 ADOPTION OF MINUTES Accessibility Advisory Committee Meeting Minutes of February 3, 2010 Moved by Catherine Couchman Seconded by Tim Savage THAT the minutes of Accessibility Advisory Committee Meeting of February 3, 2010 be adopted. CARRIED DELEGATIONS a) Mr. Tyler Barker, Resident Re: Follow-up Regarding YRT-Mobility Plus Transit Service. Concerns Mr. Tyler Barker addressed the Accessibility Advisory Committee to express his ongoing concerns with regard to the YRT Mobility Plus service standards and penalty system for cancelled bookings. b) Mr. Rick Leary, General Manager -York .Region Transit (YRT) and Ms Sharon Doyle, Manager- Mobility Plus Re: Follow-up Regarding YRT-Mobility Plus Transit Service Concerns Ms Sharon Doyle and Mr. Rick Leary addressed the Accessibility Advisory Committee to advise that they will meet with Mr. Barker to discuss his specific concerns. ' Ms Doyle advised that the Region of York will be assuming the responsibility of: addressing this matter by reviewing service options and standards along with the input provided by Mr. Barker. Ms. Doyle also indicated to the committee that the region will be hosting public forums in each municipality to receive suggestions and feedback on mobility transit service. Moved by Catherine Couchman Seconded by John L.enchak THAT comments from the delegates be received for information. CARRIED -43- Council Agenda ITEM # 1 (Deferred) - 5. March.30, 2010 Accessibility Advisory Committee Minutes No. 10-03 Page 3 of 5 Wednesday, March 3, 20.10 MATTERS FOR CONSIDERATION 1. Town of Aurora Accessibility Standards for Customer Service, Corporate Policy - 63, Statement of Understanding Moved by Tim Savage Seconded by John Lenchak THAT the information regarding the Accessibility Standards for Customer Service Corporate Policy - 63, statement of understanding, be received for information. CARRIED 2. Report AAC10-004 - Draft Layout and. Update for Annual Accessibility Plan . (Added item) Moved by Tim Savage Seconded by Ann Boden THAT Report AAC10-004 - Draft Layout and Update for Annual Accessibility Plan, be received for information. CARRIED John Lenchak left the meeting at 9:05 p.ni. Moved by Tim Savage Seconded by Ann Boden THAT it be recommended .to Council that the Accessibility Advisory Committee arrange to hold a meeting in April of 2010, to further address the Draft Annual Accessibility Plan for 2010. CARRIED 3. CFS10-003 —Capital Spending and the Accessibility Advisory Committee Moved by Catherine Couchman Seconded by Tim Savage THAT report CFS10-003 — Capital Spending and the. Accessibility Advisory Committee be received for information. CARRIED -44- Council Agenda JITEM #.1 (Deferred) - 6 March 30, 2010 Accessibility Advisory Committee Minutes No. 10-03 Page 4 of 5 Wednesday, March 3, 2010 INFORMATIONAL. ITEMS 4. Pending List— Accessibility Advisory Committee Moved by Tim Savage Seconded by Catherine Couchman. THAT it be recommended to Council that staff be directed to review the Accessibility Advisory Committee pending list to update the action column. CARRIED 5. Extract from February 23, 2010 Council Meeting Re: February 3, 2010 Accessibility Advisory Committee Meeting Minutes Moved by Catherine Couchman Seconded by Ann Boden THAT the extract from the February 23, 2010 Council meeting be received for information. CARRIED 6. Site Plan.Application (Submission #1) Coland Developments Inc. 222, 236, 236, 244 Wellington Street East File No. D11-11-08 (A) (Added Item) Moved by Tim Savage Seconded by John Lenchak THAT the Accessibility. Advisory Committee recommend to Council, that the Public Planning Committee be requested to consider the following suggested amendments to the Site -Plan application from Coland Developments Inc.: • addition of an elevator to, the proposed building. at 222 Wellington Street East; and • addition of a pedestrian cross -walk and appropriate curb depressions to allow at -grade access between 230.and 244 Wellington Street East at the South end; and -45- Council Agenda ITEM # 1.(Deferred) - 7 March 30, 2010 Accessibility Advisory Committee Minutes No. 10-03 Page 5 of 5 Wednesday, March 3, 2010 • appropriate curb cuts and depressions to provide at -grade access across the break in sidewalks at loading area located on the east side of 236 Wellington Street East; and. • additional designated accessible parking for 222 Wellington Street East, CARRIED OTHER BUSINESS The Accessibility Advisor advised the committee that the Aurora Public Library has recently launched its joint display between the town accessibility advisor and the public library, called "All Abilities Welcome" which will run until March 215t, 2010, as advertised on the Town Notice Board. ADJOURNMENT. Moved by Ann Boden THAT the meeting be adjourned at 9:30 p.m. councillor MCltoberts, vice -chair CARRIED - 46 Council Agenda March 30, 2010 ITEM # 6 (Deferred) - ,1 ,- TOWN OF AURORA AURORA GENERAL COMMITTEE, No. CA010-003 SUBJECT: York Region Courts For Provincial Offences —Proposed Amendments To Inter -Municipal Agreement FROM: Neil Garbe, Chief Administrative Officer DATE: March 23, 2610 RECOMMENDATIONS THAT Council receive for information Report No. 8 of the Region of York Finance and Administration Committee"Provincial Offences Act Courts Amended lntermunicipal Agreement" that was adopted by Council of the Region of York on November 19, 2009; THAT Council endorse the Region of York's proposal to execute a new "York Region Courts Inter -Municipal Agreement' amending the current funding distribution as follows. a. Funding distributed to the local municipalities be increased from $2.9 million to $4.3 million in 2010; b. The Region to retain all revenue except those specifically resulting from local municipal prosecutions. commencing. in 2011, C. The Total amount of $4.3 million be transferred from the Region to the local portion of the property tax bill commencing in 2011, effecting a transfer of tax room to the Town of Aurora In the amount of $209, 641.00; THAT Council authorize the Chief Administrative Officer to negotiate a new inter - municipal agreement to be developed and executed for York Region. courts, reflecting this new funding distribution as described in Recommendation number two above and an appropriate governance model that will ensure equitable, high quality and accountable court services to the Town of Aurora. THAT staff report back with the draft agreement for consideration by Council. PURPOSE OF THE REPORT The purpose of this report is to update Council on the recommendations contained within the report. to the Region of York Finance and Administration Committee regarding "Provincial Offences Act Courts Amended lntermunicipal Agreement" and the resulting impact and implication to the Town of Aurora. -47- Council Agenda March 30, 2010 ITEM # 6 (Deferred) - 2 March 23, 2010 .2- Report No. CA010-003 BACKGROUND In 1998, the Province of Ontario transferred the responsibility for court administration, court support functions, the conduct of routine prosecutions, and collection and enforcement of fines to the municipalities. In return, the municipality retains a portion of the revenues generated. York Region agreed to administer Court Services on behalf of the regional municipality and all nine local municipalities. The following three agreements provided the framework for the transfer, governance, service and financial arrangements associated with the Courts: 1. The Memorandum of Understanding with the Province transferring Court Administration to all municipal partners to ensure that the Court is adequately maintained. 2. The Local Side Agreement that deals with matters specific to this judicial district. 3. The Inter -municipal Agreement requiring the Region to administer the daily operation of the Courts on behalf of the ten municipalities in York Region and form a Joint Board of Management to oversee their responsibilities under the Program. COMMENTS Current Funding Distribution As noted in the. Region's Finance and Administration Committee Report, the Inter - municipal Agreement in York Region contains a unique revenue sharing model wherein it shares GROSS revenue rather than NET revenue. Under the Inter -municipal Agreement, all expenses are borne by the Region and the Region retains all revenue from tickets issued by York Regional Police. Any excess above costs from this revenue source is retained by the Region. Local municipalities keep their respective fines revenue generated by by-law enforcement staff and also share in the net revenues achieved from OPP tickets and all other. revenue proportionate to their respective annual Regional Tax Levy, Historically, any surplus generated by the Courts program has not been sufficient to cover the funding distribution to the nine local municipalities and the Region of York was obliged to absorb the related financial burden. Consequently, in 2004, Regional Council capped the total annual payments to the local municipalities at $2.9 million per year. Aurora's share of the total capped annual revenue is $141,500.00: Proposed Funding Distribution .The Region increased the payment to municipalities for 2010 from $2.9 million to $4.3 million; effectively removing the cap that was imposed in 2004. Commencing in 2011, the Region has also proposed that the total revenues of $4.3 million be transferred from the local municipalities to the. Region of York commencing in 2011 and accounting -48. Council Agenda March 30, 2010 ITEM # 6 (Deferred) - 3 March 23, 2010 .3. Report No. CA010-003 adjustments to be made in exchange for a transfer of "tax room" from the Region to the local municipalities. This exchange of tax room would be reflected through an increase to the Town's prior year tax burden and a decrease to the Region's prior year tax burden, for the purposes of calculating and stating the property tax increaseldecrease for each municipality. The overall impact to the property taxpayer is neutral. Similar transfers of "tax room" between the Region of York and the nine local municipalities have occurred in the past for the transfer of transit costs from the local municipalities to the Region in 2001 and the transfer of garbage disposal costs from the local municipalities to the Region in 2003. In both cases, the local municipalities gained the tax room and York Region absorbed the costs. The discontinuation of the associated payments to the local municipalities in 2011 will improve the Region's accountability and transparency of its net costs/revenue related to the Courts, and eliminate any deficits currently borne by the Region. The removal of the cap on the 2010 revenue payment to the Town of Aurora will favourably impact the Town's 2010 operating budget by $08,141.00. Governance As noted in the regional staff report, the governance model for the original inter - municipal agreement has effectively been disbanded. It is important that with the proposed amendment to the agreement that the governance, issues also be addressed. Commitments to service levels, access to court time, prosecutorial services and advice remain very important to local municipalities. The governance model must consider the inclusion of processes to ensure equitable and high quality service to local municipal bylaw enforcement needs. ALTERNATIVES TO THE RECOMMENDATION Not endorsing the Region of York's proposal to execute a new "York Region Courts Inter -Municipal Agreement. FINANCIAL IMPLICATIONS The removal of the cap on the 2010 revenue payment to the Town of Aurora has favourably impacted the Town's 2010 operating budget by $68,141.00. Considering that the proposed transfer of tax room in 2011 will be equal to the increased payment to the Town, the favourable impact will not be one-time, but effectively will continue in perpetuity. CONCLUSIONS This report contains recommendations that Council Support the recommendation of the Region of York Finance and Administration Committee to increase funding for Provincial -49. Council Agenda March 30, 2010 ITEM # 6 (Deferred)- 4 March 23, 2010 - 4 - Report No. CAO10-003 Offences Act gross revenues from the annual capped amount of $2.9 million to $4.3 million in 2010 and to transfer these revenues back to the Region of York. in 2011 in exchange for the equivalent amount of tax room. ATTACHMENTS Attachment# 1 York Region Report of the Finance and Administration Committee entitled "Provincial Offences Act Courts Amended Intermunicipal Agreement", PRE -SUBMISSION REVIEW This report was reviewed at the Executive Leadership Team meeting on March 10, 2010. Prepared by. Neil Garbe, Chief.Administrative Officer, ext. 4744. Neil Garbe. Chief Administrative Officer 50 - incH Agenda ch-30, 2010 ITEM # 6.(yeferred) = 5 ' clause No. 8 in Report No. 8 of the Finance and Administration Committee was adppted, without amendment, by the Council of The M Regional unicipafity.of York at its meating on November 19, 2009. .8 PF16VINCIAL OFFENCES ACT COURTS AMENDED INTERMUNICIPAL AGREEMENT The Finance,and Administration committee recommends that.the f6li0w,irig report slated November 2, 2009, from the Chief Administrative Officer, 6a received and refetred to thd:lacal municipalities for their".input prior to -the Co' rnittee�s ' tneetlrtg'of. E)ecember 3, 2009. I., RECOMMENOATiONS It is recommended that: 1. Subject to receiving. the,concurirehce: of all local municipal Councils; Rdgiunai Council authodge'the Chair and. Clerk to execute anew "York 1 egion.Conrts Intermunicipal Agreement' reflecting the changes "set out in this'report. , 2. Upon the execution of the •new Intermunicipal Agreemeut,.fundii g distributed wthe local municipalities be increased from $2.9 M to $4:3 Min 2b1 conditionally. upon; a.. The Region retaining all revenues except thosc specifically resulting from local inuniaipai prosecutions, and b., The increased amount ($4:3,M) being transferred from tlleRegionaI to local portion of the property tax bill starting in 2011. I. Regional staff prepare and implement a communication plan outlining the property tax implications for 2011 in consultation with all of the local municipalities: PURPOSE The purpose of this report is to: i. Inform Comrnittee.and Council of changes that have occurred overr time to'the governance model of the Provincial Offences Act Program (POA); ii. Provide an update on consultation undertaken over the past three years; . Seek approval for the updating of the Intermunicipal Agreement (originally signed by 411 ten municipalities in 1999) to achieve a more accountable and sustainable governance model; and -51r 'ouncil A#enda ITEM # 6 (Deferred) - 6' March 30, 2010 Clause No. 8 2 Report No. 8 Finance and Administration Committee iv, Recommend additional funding of $1.4 M in the 2010 budget to meet funding obligations originally set out in the transfer of POACourt responsibilities from the Province of Ontario. 3. BACKGROUND. York Region was a "demonstration sits" for the transfer of POA Courts to murildbalities . As one:of the earliest transfers (July 12, 1999), York Region worked w•itht. lie ptov'irice to create a smooth transition with uninterrupted service to all. stakeholdfvs.,Tho,Regiottt66k over responsibility for an existing leased court facility at the Tamiery Mall in Newmarket . (three court rooms) and the success of the transfer was well.documehted-and used as a' model for subsequent transfers across the province: The original transfer required execution of two.ag.reements r-•.one between the;M nlstry of the Attorney General and Region of York and airtother bindirig;all.ten municipalities The "Transfer Agreement" that formi, the basis for the Ministry's transfer of POA Court administration to York Region is'actually base'oti two agreements. A Meiorandum of Understanding between the Region and the Ministry of the Attorney: General: sets out the. service expectations of the Ministry, An "lnterinuuicipal Agreement"'is stipulated in the . Memorandum of Understanding and includes, as parties, ail teri municipalities in. the, Region'of York. The Tntermunicipal•Agreement, among other things, sets out:. i.' Revenue distribution ii. Reporting requirements: iii. Prosecuting obligations iv: First Attendancebbiigations (i.e.. local municipal responsibility for`parking)i• ' v. Budgeting and staffing vi. Dispute. resolution, etc. The lntermunicipal Agreement also established.a Joint Board of Management compriscd of Council appointed staff (one) from each municipality. Original estimates of workloads, costs and revenues provi;d to be inaccurate Prior to the transfer, the Ministry of the Attorney General (MAG) had: operated POA courts as part of a much larger portfolio of court services. A relatively sivall number of staff had been exclusively assigned to POA work, with a much larger number being involved in combined or shared:duties for other levels of courts. Also, separate staff at the -Ministry of Finance had played a very large role in the. payment processing =52- Council Agenda ITEM #, 6 (Deferred) - 7 March 30, 2010 Clause No. 8 3 Report No. 8 Finance and Administration Committee operations, particularly through the Province -wide payment processing centre in dshawa _(which was subsequently closed). The "embedded" nature of the Provincial operation. made it difficult to accurately identify the.number of staff needed to operate POA courts. Further projections were prriviided using statistics -collected, by the Provincial computer system (ICON) but these were of limited assistance to municipalities due to the fact that ICON was designed prii daiily as a casimanagemeht system and not'a financial forecasting tool.: POA Cotirt-services in Yorlc Region have been subitdhttatly linpraaretl over the Pastt6n yearn POA Court services have grown to reflect growth in our communities and 'expanded to meet the seivioe level goals set out by Regional Council. in 20M additional Courtrooms were opened at Yonge Street and Highway 7 in Richmond hill. Since that'titxie the number of.cotirtrooins has grown from three to eight. As well, hdditionalresouree"s have been applied to reducing, the number of charges requiring court room time. The lnt4thilniclpal Agreement needs to be reconsl0ated based oh.current hiforniattiti In drawing up the, agreement inore thanten years ago, the ten municipalities used;the best , information of the time. In 2069, after ten years of practical experience runnirig,the prograd 1nore reliable data is readily availAle. In partthis, is: due to some improvements.' .being mado: iti the reporting capabilitles'of the Provincial computer systeni Also, .. municipalities have Wotked collaboratively to share best practices and,tutdertalce bencbtnarking Initiatives'. e.g. by creating performance indicators for PGA courtsthrough: the Ontario Municipal Benchmarking Initiative (OMIT]) process. `i?here:have also been.some emerging trends, over the past ten years that probably could . not have been predicted even if better data had been available at the time of transfer. For example, the tendency to dispute charges, particularly in the G'1'A, has increased dramatically, in recent years and created extra strain on court re$outaes. Case law': as also evolved in ways that impact POA operations (e.g. the.early resolution system known as. . "i first Attendance" now'requizes, extra administrative steps; there are noiv.more transcripts being requested than ever before, etc.). -Current trends and performance metrics are much more reliable than the outdated I999'estimates which formed the basis . for the original Intermunieipal Agreement. 53: I Agenda JITEM # 6 (Deferred)- 8 30, 2010 'Clause No, 8 4 Report No. 8 Finance and Administration Committee 4. ANALYSIS AND OPTIONS Joint Management Board's authority was unclear. Regional Council has direct responsibilities for funding and administering the program, pursuant to the Transfer Agreement with the Province (made under Part;X of the , Provincial Offences Act). However, the wording in some sections of the Intermurilcipal. Agreement: can be construed to suggest that staff members sitting on a t.'Jpint.BoarW were given additional orseparate authority, with respect to key governance functions such as the approval of budget. Given that RegionalCouncil has ultimate coatrol•.over the resources in question, this created some ambiguity'as to the role of.the Joint Board, In the first four years after the transfer (1999 to 2003.) the Joint Board reviewed and formally . approved the budget before it was submitted to the Regional Treasurer for inclusion in, the Region' normal budget process. In 2004, the Joint Board did not,approve th.6budget, ,but:lRe ional Council subsequputty reviewed and approved it in the normal, manner. Every.budget since 2004 has proceeded through the Region's normal budget process; Original revenue sharing arrangement created a Regional tax burden The Intermunicipal Agreement in York Region oontain's' a unique revenue sliaringModel Which shares GROSS revenue rather than NET revenue. This. means that the payments. . made,to partner municipalities have no relationship to the actual operating costs of the program..Although the program has :created a,modest_surplus in every.year of operation; that;surplus.is not sufficient to cover'the payments made to partner municipalities and a tax;burden.is therefore created. In 2004, Regional Council approved a budget that capped ' the payment's to the local municipalities at a total of $2,9 M per yeak. That cap'has, ..:remained in -place in all subsequent years, including the 2009 budget approvedby ' . Council. An:iridependent review was conduotecl o.n behalf of all ten muhicipalities in 2005.1 PSTG Consulting, Inc, was engaged to review the efficiency, of the TGA.tourt operation in York Region and. make recommendations for future management: of the program: The review was steered by a committee representing the CAOs of the nine local - municipalities and the Region. The final report was completed in January•2006 and contained the following key recommendations: 1. That tha revenue distribution Model be changed and revenue distributiori:be capped until such time as the operating deficit is eliminated. 2. Joint Board to be replaced by a broader advisory group of stakeholders (no budget. approval powers) with operating responsibility vested in the Region. 3. Pursue a number of prosecutorial efficiencies; improve outstanding fine collection and agree on performance indicators for measuring progress.' -54- Coundif Agenda March 30, 2010 . Clause No. 8 5 Report No. 8 Finance and Administration Committee , (TEM #'6 (Deferred) - 9 l - The indepenedent review of consultants' recommendations have been largely.implemented While the vast majority of recommendations have been implemented there were.tw6 principle areas to be addressed: governance and revenue sharing. During the review ,by PSTG; the CAOs determined that to address the governance Issues the Joint Board should first suspend its activities pending final recommendations. The last Joint Bbard`indeting ' took place on October •27, 2006 and the first meeting of the new Sfakeholder droup was held�oii October 10, 2007. There have been five meefings to date. The current;mvenue sharing arrangement (as described in the'intt timinicipal Agreement) has been Dapped at,$'2.3M per year since 2004. Since that time, efiorts:h�ve tier n'In io' improve upon the efficiency of court administration to further reduce the operating deficit. . for this program. In 2008:(the last full year for which actual costs are available), the operating costs for POA Coutts hi Ydrk lt'egion was $8.448 M'.. Reventies were $9.164 .M; leaving a modest . sutplus.of $7.16,060. After distributing $2.9M of gross reventles to local municipalities,. ' the program operated wiih a. $2.2M deficit. 7iiree Optfisns were,00hsideted.to.ropiaco the dwY�'eint model. of..revenua distribution The three 4tions considered: for revenue distribution include;.. is Distribute only the net revenue ($716,000 in 2008). . ii. Maintain the status quo ($2.9 M capped -- an amount currently in the Regional . li ase budget). . iii. Distribute the amount provided for in the current agreement ($ :3 M in 2009— this would require a tax levy increase of $1,.4 M). In addition, the alternative of replacing the revenue disttibution to local municipalities ' with a one time adjustment of proportional: tak billings was proposed. This would maintain the revenue source that municipalities'had become accustomed to.and relied, upon, in part, to offset bylaw enforcement costs. Lgcai municipal Staff favour.an Increase .from $2.9 M to $4 3, M- (per the . agreement) in 2016-with the amount than transferred frorh the Aegional : portion of the tax bill to the Iocai.mUnlcipal portion in 2011 Consultation. with all local: municipal staff has resulted. in a further option: The: . suggestion'is.that the,revenue distribution from POA Courts be adjusted; in2010 to:better reflect the amounts in the original agreement'. Relying on the lastyear for which actual figures are available. (2608), the amount would increase from $2.9 M to $4.3 M. The amount would be distributed in proportion to the overali assessment as set out iri the .'55 - I Agenda 36y.2010 IffiM JP (Deferred) 10 Clause No. 8 Report No. 8 Finance and Administration Committee .9 Financial Implications of this report, The. additional amount ($43 - $2.9 = $1.4 M) was not considered in the preliminary Regional tax levy budget for 2010 pre.sented.to Council on October 22,2009.; The additional amount translates into a.2010 budget increase of 1 AM or approximately 0.2%. It is further suggested that revenue, distribution to local municipalities -cease ln..20 It and be replaced by atrarisfcr.of $4.3 M from the, Regional portion of the tat roll to the local municipal portion. This would concludean era. of annual deficits imtheoperAtion of PO.A Cqqfts and restore a more typical prograiiifutIding outlook. This action wQuJd. require a dear co nicatioh In, mmu plan to outline the "zero net!' tax levy implications in 2011,.- It further recommended that the existing Intermun lelpal Agreem''bnl.b e �,-replaced Ito9lve..6ffectto g4s In r the ehan evOhUO-Oistrib(AiPh* It is recommended that the Interm.unicipal Agreemerit be amended to reflect the failowinit changes: i. The distribution, of rf evenue'toloc-6f Municipalities (beyond these rqvendes - resulthi . 91foin their own prosecud6ns) cease in2011 and beoffset -with :aoi . ietime t cadjustment.to to levy billin" reallbcating14.3 M frothe-Regiptial-billingto A rri the local municipal billings in proportion to their: overaffassessed,.yalub.; li. The.Joint. Management Board and its goveriiarice responsibilities be.deleted .-from and d role bf the � PO N Stakeholdei Grbu . P be, reaffirmed and'. continued: 0 The revised agreement will rdqLilre'6xecWon by all ten municipalities; gUpon-confirming the authorization of all nine .}oral Councils to execute the amended agtepni.ent, th. e inpwased 2010 revenue distribution can be confirmed. RelationshIp to Vision 2026; Administration of the POA Courts in: YorkRogion addresses two of the Vision 1026 goals: i.:. Infrastructure for a growing Region, The , caseload of Court Services,hasdoubred since the program was downloaded from the, Province in 1999. Regional Council.lias made significant investments in the itdininistrati6a of justice -by adding further courtrooms, support staffadnd other resources. A safe.comfirturity contiriu.6s to -be high, on icsidems' priorities according to, surveys.. A. Engaged communities and ayespou.sive Region. The.-Region's Court Services Branch. obatmuously responds to the emerging community needs of the nine local municipalities by providing the court resonrces needed Whandle.a wide range- of regulatory issues (including road traffic, environmental safety, community health, building code, fiv6 code, etc,).. 56 ouncil Agenda 11TEM #1l (Deferred) - 11 arch 30, 2010 Clause No. 8 7 Report No. 8 Finance and Administration Committee 5, FiNA14CIAL IMOL1CATIONS A new revenue shsiring'arrangatnent is proposed A new arrangement is, aow proposed whercil n the Region will remain fully responsible for all c6sts.of the program and will, after 2010, retain the net revenue after costs are covered; It is proposed that only the revenue directly related to prosecuting local municipal charges will be transferred to the applicable loca(municipality In order to replace the Lost revenue source for local municipalities an arrangement has been developed to adjust' tax rate's between the two tiers in 2011. hi effect; the. two municipal levels would exchange tax room by restating the 20.10 tax rate$46 reflect a lower tax rake for the Region and a higher 'rate for the.local municipalities. This would result m higher tax revenues for the locat municipalities to •offset the -loss of revenue from POA payment§. Table 1 illustrates the iittpacts of this transfer. TABLE 1 .. . 2010 pOA F#evenuoD(atrlb 1tdn 2dC)MAeglohal %,oftotal Proposed* 2009.Funding. Offference TAX.Atlon Aosessment 2010 futiding . Aurora 33,679,121 4.82% 209,641 .141,500 68,141 East �{wlillm6urY 14,092,490 2.02% 85,.94o 58;006 27,634 Go6rgina _ 21,246,380 3.04%.. 128,910' 87,009 41,901. King ." 17,788,656 2.66% 108,944 73,53335,411 Markham. 195,308,170 27.95%0 1,208,801 8.15,893 392,908 NewmArkot 45,434,150 6.50% 280,390 186,252 :91,138. Richmond Hill 196,568,033. 17.97% 775,629 623,519 252,110. Vaughan 222,440;863 31.83% .-1,393,268 940,4o1 452,867 , Wfiltchutch-Sfbuftville _22.223.14,8 3.32%°,. 148 876 10M85 48,391 Total: 698781,000 100:00%°. 4,340,399 2,929,698. 1,410,801 In 201 L the Region would reduce its tax rate by approximately 0.003202%a to reflect that . it no longer shared the POA'revemies and each municipality would increase their rate by ' the same amount. This could be done either after all tax rates have been established or before. 57 Duncil Agenda JITEM ffl (Deferred) - 12 " arch 30, 2010 Clause No. 8 8 Report No. 8 Finance and Administration Cbmmittee 6. LOCAL MUNICIPAL IMPACT The Joint Board of Management which formerly was in place has been disbanded since 2005. Since that time, day -to -,day operations have been managed within.thc Regional organization structure. The issues and needs of local municipalities are addressed through the Stakeholder Group. Stakeholder consultation meetings have already.proven effective to convey. improyements.reyuested in the program administration. Participation . in thegroup gives local bylaw enforcement staff the added benefit of consultation with: Police and other Ptovincial Offences, officers. 7... CONCLUSION The..proposed change in the governance model is consistent with conventional govemance:models and, Practices across the Province in addressing acepontability.for the " program and provides a clear understanding of day-to-day management and business planning. The *model also. ensures that stakeholders are consulted and their:.needs are taken into account on matters which affect them. The Senior.Management, Group has revieweddthis report. -58-: • Council Agenda March 30, 2010 ITEM # 7(Deferred) - 1 /—.�.�_ TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No.CLS10-007 SUBJECT: Pending List FROM:. John D. Leach, Director of Customer& Legislative Services/Town Clerk DATE: March 23, 2010 RECOMMENDATION THAT report CS10-007 be received for information. PURPOSE OF THE REPORT To keep Council apprised of any pending issues originating from General Committee and Council meetings. BACKGROUND Attached is a list of motions and directions from Council. The list supersedes the February 16, 2010 list and is: intended for information purposes. The text in bold represents changes in status since the last distribution. COMMENTS All outstanding mattersoriginating from or referred to an advisory committee are identified in a separate pending list. The.advisory committee pending lists will be circulated with the respective advisory committee agenda for consideration. ALTERNATIVES) TO THE RECOMENDATIONS None -59- Council Agenda ITEM # 7(Deferred) - 2 March 30, 2010 J March 23, 2010 - 2 - Report No. CS10-007 FINANCIAL IMPLICATIONS None CONCLUSIONS That CS10-007 be received for information. ATTACHMENTS Attachment #1 —Pending List PRE -SUBMISSION REVIEW Executive Leadership Team - March 10, 2010, Prepared by. Cindy Janzen, Manager of. Legislative Services/Deputy Clerk ext. 4217 John Customer & Legislative Services Neil Garbe Chief Administrative Officer 660. ida 7(pefer, �qr - - ----- a) 110 4) 0 t Lm E _Q .2v ca cu E 0 0 (D C -or_ w 0 co m to a)CL QT mr-10, P A79M .. . ... z 2D cu U) �a .m ao� co w co (D > > co 8 > CL 0 (D CL 0QI-Q cow 0 a> M m z 0 C CL m -. 7V ff Hti sii Fu,U—E 2ME - 0 0 0 iu a) 0 [a 0 0 co 0 CO ro 0 0 o iffl- nc nowiii A. ...... ®R'll"k-ma�m1f, 2-7 qjg ..47 11 , nNeR Ou" ERZ I 16 NA alfil N 0 'a Um 0 . 2 MR. 0 E 0 z ia 0.2 z 0 0 '8 a) r- > 0 co 0 w cl 9-0 00 cu — c �, o — 'D- > DEW- z a ID mm 0) 0 (D > CL z 2 fII.... ..... C O-E m a) o (D 0)4), 6 W.— W'2 E 2 M-G 0-2 E co Cma —M Ea) 2 20 LO (L) c a- cc E COa o— = 0 C) a 0 c = c 0 E c r 0 0 0 a LL =� = E n = :1 � m .2 E E al 00 0' 0) 8 0 0 T o 0 3: o 0-0 m m 0 :E 200 0, o 0 C) 0<0 cli co 00 z 9 LO 4 9 0) O C? N..:':: C) C) m 0) C) C\l C) C4 0 C\j C) ol co CO C\l [I-CN of m w LO m 10 m 'D > I z z z �:, da N a o m a @ N @ K o m. @ 'FE # 7(D fer >':=. `" FRI U '@ W C y C N L G `'O tt @ y O O ' U ` RON m u LL r pm t CE te @ i b p a N E OaN OU — ❑N 2C@OZ Ui :" RQ ; N mN Q Q-¢�@O4 :G�.Lfi t � : Q a eg:;Wy? muggair = to —,! a �.. N 'G p;q ' O .0 vgLL.3t1PviE iK_�,I `a O O c W o m�a�.' y' Q _ jj i , LIZn EN 5_ CD I., ELI' O,Y .a » f. ., itagi U .:. a OZ_gyf i O 4d N @P . ,�_ T ?� j '.: el Q'Dd'm p. r0 ro J c@ o p Z.@ ro m o o o! a.°„ �? M-°Co L .:; O@ Z m Q G S i CD W 1 N (D @ '@@p a •- ro I° e a N C E@ Ul '�CCq p% p m 'cam ° 09 a Co7 m 0 4 C �(D00 ca ��owtoz lco 2n3@>_4,Q':ram I # a(a§eaE -§ =`,e=) _ ee� ;�«0a) A*k\f a�7`A-2 t�o�$ Ee= )EfE9 §[*f/ /2)e . mm.»£m2 G(D Ef m . <(Da5; , ec mac F /EOwcu 0 /]w / . E m£ 0 . )k r \� 0 .. co G0 00 �k z or0 \_ 3o > \ \� t!mV kC)±�/ - \k/§\ e#{kSO /Z\)/ �2 )B ) (�)k){ M E /)\\\ . kk/kk� CD cm Lo ) \ �k §. . . 21 g § \\\An f]EAo OD /0 . w \ $Aa . *§] # . \\\\ \ a0 .\ . ./ ]k\( . . /) \ < ) . f ba) £\if] r /(\2 )( )e°c k0`k # S 0 >' � !02§2f£t; . A O,o (D12 9 . . e) . D00V 0 §vBC= / -/w 2 ƒ.2.S o > .,�ƒt§]k�k�e - /k�Qml/0 0)0 \ §ocemem.)of §/ d\ g/ »k ... . a TEEM # 7(Defe O p U d c .2 . rp LD C N - ` @ C o WU rn Q N N LL w m pN7 j U C E U ~G N c @ i O p m > O _� rn Z E c m U - tUWitl U JfgU j >11 O CO @ L'X ... Y S 'V O- CO L N 'N C j C avrn a) N@`�N n ma �C mcnOES"z o�U* E N � a o E— 30�. Ea a@mac c @ o U'NO Uo.E 2N .$G C(6@ N N > N > . @..- @ . c @ @ b a) --a '' @ N a a N'N - vO a @N � @Nci� � - M. Ct0@ n- NNa)cs a m O@ cu ncN, 0)1-ro Z. ? N 3:, w o oc a) � m O C CD R O to O a O y @ O co @ aC N�E O ° o a)° c- Co >aE e1 a) is E' @N '� Q oo6E O'O �N�Ea NN@ E 6 ro W'a� O O6 N@ F- R�rn �E � W a �rnN ,E a a) IV @uc @ID �.EE�i prnNarEa) �C o o m N Y L U O C O' N Q F CO a 0 � Y @ O O N @ N o m E T ro O LL O - U ro Q 6 N O U I .E p o m E o �"` m e O) O C O j tp0 N O U m N O O 4 c o�a�IDaia OR: Dili m m N o w CD rE tr m LO NN t9 LO N r_ N to p O Ot OO O O N N N N co I N U�' N Va U N U� U tU Va da IITEM # 70 10 S .;( � o a) > O O .0 a] T 1 y... �CP a) � a)R Z '� N E O. M •,t}^'l, .'C+ ..L- ..L-. •C O. d LU N O N E •O. C .0 U fn C a) a O E N N J (6 C M a7 0 U }v .p.. O d O) A o .�' N N ?U SN ENw � ..'c-.CN�ID 'O Y C E OD MC to '—�0— p N v- N C .n 0 1-a O QN O U t N 'L+9_C c 0 c O o 3 Qc u po(m mca c E.Q y a,a)i a_�i m fWA ° N noo .N U com a c���'1p b�o Qmp(a °3 � v-- > O uJ �w.1 moo. .� N N O (D .� N r F '&p l4 �' C N C O O N "O N G 7."a p �ii .0.� ul U T @ m, U 6 O ii " 0 W p O m� o o N cr m 'O =. a� a 4) C5 > O. O '}O O W a 2 0 T O N O, O) f0 pp N O O N a1 0 � '� t' N 2 0 '— O Q~ 'S (D p (6 U co w i" V T@ IL .n 7 Ol (0 N� IL !J II N �-- M a +�-. M �"' Z 3 Q �"' N y a a0�Q M (CD @ O r .O a 0 L C @ N C a c L N a "cE9a§E Fa a y EY a 2 crn2 aa)mrn F@@o.N.Q@ M# E c Ea O O CJ c� U v @ C N @ a C M 0 "O C a, `6 a a o a N O w co@ O Q a w O« @ r- D)L Q 'O O a N a = ro x O a a p a) Q . ro4. U L p o O Q a " C o a E% a. @ aaaic o a°� aaEoc'�' ro a N C 3 m> 0 m a s w w E O p@ o m d O Qy�.p aEa a._a aQ..Q— m 'ao fi @ Quo nU N a.E m o as o �U Cya ro a N •V N@ N m O o a �, N N 4' �% L L {A £, •U d�QN c coi n0Qa c O G.Y ".m^C a CCL ,E as a c •oo m q. 00 O'4 @� a� O O',4��'O ._ l�U c @ c Qy+O"'0 U.c r° N 0 3 Q N a h a y 0 N a m O N Q O O `.o>..F--Nrna >m=00 �0��oZ �O�f' �aa1 p` y <r N 6 N r N 0 N U� N � � E Oa p U ro N U O .0 M N O 0 Co 146 C? o u1 o 0 K ro QF 4 a oa (L � n N a 6L -) or- 22 5 OoCw ;) 3\\) \- \!(E J)>{ mmE $ C \ 0 _ . m \ 3#A 2£A � )t \/)f0 \7 ]w3 .« _ \ )lz ] § 0 LU @%§ )B \\+ 00 a)!0 ca ;rz r§ /§)u mo aD $ 2®a)t! (§k#R)EiL J/ \ k §CL §J < 7�5. £@* { 00 u .)L@ / f r CD %) \� ) _ \\) 0 ) ¥ cm §� § m / E -68- 20' . rn a r o > m ITEM �fe � � p � y O N 3a�mUrn N m v- o@ E ,., N •�•, (� c 3CEy..O E aNN �Na'3o no roj N C U 4) 2? � C w �b Q� to ON NE 7 So @ M O a) 0-0)0cn Ui LU w m co = as @° E@ �_ 0 m n N E m m O W j M O N. N '(� 'L' c ME •� >� C N E O N •" N 01 U ...i(0 Os , >-�VrA Una) o 0 m.-2 6=0'2) c°' I °.° £ N m°� l0 N fa p O O N O Q N CC @ C 3 N m N O. aaS U ..N+ > moo8-0 m > m CinyO3''C°O o .am � QcE. :(5m a)c Z R°g m ~ ��D)mm �cc@zcoc N.-o=.0LQ �°. '2mm v .... wp' cp mp°ai$ 0 °3m m CR `oR°Qa _ - E m 0 fp .� < � ti..0 m m 6 m O 7i C C m N. m= •� .s m° ° ti ° mo x N ° •V m m 2 O C � L (n U) .O, C � Cot EaOC'm m O O° C E d a+O !!m CO UE . 0 mvCL OF,_ shO-C' UONN c� = a C� 3: a) m o m �N � 'U x OD .�' p v.� LL c O O C U- O Co. m .a0 .E r t6, U O O .2CC aU m m rn D Y NWyco 0 @ CL �@o ) � 0) h(O =_ 'Cb d 0 o ) k N s(T$ zNRR''r o�N . m Us m ` 0 (W 0-EE ' D UE m a° is �mY mw c F�@ •.-cq_,rZ OOT0QF hm O v ma �R m N O CDM O N . C � GLL O LC _- C �' O C) a m N 0@ m N C m U m p U) Ul S` ow Q N y N 2 00 m a-U)nvr� 050 U M N O r O r (D O O r U) O W O O O OD O Cn O d) O N N N (V Mph ODD 07� (aO� -1 a) � N co N N UIr UK UE U� ITEM # (Deferre- dmom > N tl a ;c � v rn � w V •u c c � o rare' ,°� aNi iG-- c as © �_ N q° ro rs o r0 wp W to tl ! N i V aciro-GG G w�oE 0V: 'O O I-- 4G`--. (n U N O d s a5 w O i ff .a4i co c' o�w XGm°aZimrnoQ,`ad� a°7' o CL M F ro r r m m a ro o N m U 2 d° of a �"M. .',(i3'.ib' QutNn® �`te a �E _ g Nit > c+ as M-j n 0 :n �%.r% �w rov o o a.� rn >� roO O r CL E E N "' N rot O. d O 8N N •"' _ of O }, JtOu *7 N of Z' N 'C tl) a7 CL 0 > N ':'.. N .a c rn�a£ O �y " 2. — O O. M O U :-t 11, U a1 Q IK VCL C N +. p O O O a) O y C N 0. E rcC Fcp rov t�Faa F oE E ¢UCL F rv� Qv ¢dd ¢po Q3 aEw � a) v °' S 20 IL r Q O.O o F aroU ra rFE .ru) 2 0 O N C F.Frocc rc+m �m E3 fJ 3LA 4 _y aCj c d •aka ro 9 gym: ,tl,�m v° m ar c n•._m m ma a o Z O Oo o tl �1aiZ' rn Q v 4 W t> m v <, � w r � +v,.. a 3 ITEM #7(Defer 3 �� �, ¢ o o a C� C, g w a) a a K CL a) m U CV :5 c Z O a'i 0 a) ow ro >� c Qc rn aN Qa) 0) ._ • r -0 ,C � a a) a C :p O N � .0 O N E 0 N N 3 C U) j " .6-0 c R c\J CL 2)—a xnx_ inL ZN lyO[a 0 N cli N N1 C1.4 N O i co co co CD co CO co CD CV N N N N N 06 0 U a) E.� N p O N .ro NNN U N 0 ..0., U U E•ro 2L c aro Z O c Q.w E p c aro 2. O c_ a 0LL W ULLCn CbU-.uiUILN - 0LLU) Ma 0 0 U) a) n � a) ro ro ac � aa)E E E ° .� -n o o rn -b 0 v° ,� m 0" ° m 4 a 0 0 > a) "." w E o o - O -g.Eoc ,fig a) a m�Oc w .c% FD 12 °) �o� :a o..ro �m p = 0o. a) c.o m C> w N 0 a)p w O- �' E n w ro0 a). Tj a� ai> U > C EUro N w� .O •L a) to O N a a O ro U t N c ) .�_ a tu a) >. . C (Dc0J c EU � Ud aU) C C N " COw c" IL I t. • L C° L3L 0 ro m w off E'0rna U E "Voo roo 0c°v v N o-ro c 4) O w a)Z l o- N w0NoO O U ow a a m` Aa) C a)a) a E� o + %�)�o roa Q �ro "caooc• yF¢°� ` d�FrocroE UNro_°Q m-oEm n FcZrnP0) FN)� F- p N �mN) a �m )x ScroE ¢j);-y<c>-mZc¢ a (D0 a) F->.0LL 0 ` S' m m F-a0Ud0 H m c � m o. a) a N NN O 0, m CL OL V m U ro = C�7 a a) w m )n �m Ec ° E> `o ro . o �. U C: (a 'a o « C a)am LL m 30 a) E � a) c �) �m o �LL ,nro o� v 3 m mH o r=� EEa to m 0 w.. LLv 41a'� =ruin r°n L6a )ri 5 N CV M r .- r M 'd' O LO CV N O O r CO O O m O Cl) O f C, n I� O a0 N N N N CD N O 0) CY) LO r r �m C O r r LLa) r W O a) U- LLa) IL da E I M . e er• 10 o c' o N •C O m F LL a L } N • N of - @ 0°'c5� Emm o m CL rn U DUI c UIT.(B c O. U)o T@ram+ L—w oro .cp�cv'CLo«Na) g_Nwi O COw•-:.. moc3oa)' 5c-.'N 6 N O L ,� 'O C p N .O OL @ CL �i C w `c C N @' _ O E� E m Utoo 0,UaQc'i oO CL ° uom0, CLa)CUS a) m U Ao� oa o oQ.r@OwwObN0 oa m e 73 o w— c@ `m o. Q. C '� q @ U rno E c> C '�.. a) U .a c U y C C. @ Q• @£- p 'O 6 U E CLn ,�a N c, Nc•o@sc)o�a)oso,@ •C U ,: �; 3 o a.r 4 C d F N@ X-- N O 6 o c �oo@+�@ N n O o C @ O @ .N O C .c 7 `O (n 'O a) p > .Q 8 'O 7 .«+ Q U= a '6 : .Q O_ i c Q) O C E d@ Q) NNp G �p N O Q o N E 0 U 7.:� 'O' O O T N L T N .OG •U Q) V O N A a C i1 O •U C'O L'O (�'D U Q- C G.'p t=A @ Q, C @ @ a a) a1 .E N �... 7 @ o Q .0 N a 0 o.o a) ou-,Z. o N.� @ �• @ N �.4(t.Q m Z L L.o U UN a) o @off- c Q- 'c o c5• ov c @.m 9 W O d C p u- N o s �. •.. a) .,.. Q) N v ui c C o w C N LL 'O @Ecaci O o ID o @ w .- - a) E@ N '�^ L o @oE uaEi�o ,v_ ccc .is N E- U. V) O O N o o O N Q...-. U c. o—* .rN E o� �a oono a) N, a._ .n a- C= � � E@ N O N5 Q a QcE"04 N U Ea a mao °fl°4 U �° '= U@ 0 "O. O@ d = @ w N o 2 Q. C F s @ i F@ 2 2 N C C N Q..c O F CO) o@ d@ —@ ca N U 2— .o FS; p o o U E 0 F N c •o U c L @ o > U m N Ti C O W p N U c a •c n A E N a) a F 2 c c 0 0 o o @U a0 NO Y C62m U-0 0 4 rn � 0 C aD N N O y, LL N vJ C) d 4 O O e err .:- z_ O O �•.�. i0 M O1 01 N O yiC-:u � a C aY- C d.- d ISO, g5w gp gwzi R you:;....._--.- 'MIN ME �r yCIIF` N NAm12 EL CL I. U L UJ a U_ Cn L) U. hi �•- d 4 G •°Np7 �p �° c. c c-d a@@ O o t U W C a)N+ d -0 " d N O d O I 0�~M. WHO p- �'c cm@ �y th�yo_lr a'inniii pa• N�� O N O. N U O .... O O to 0 oNca Ot @O EN d 6" N � aL+ d O g d 42 N d •O E d c ��� � 'Z. @ CLD @ pN� o '� U rn :- �' .0 7 3 G a O 7 .0 3 O o Q ('i t IV ._ TME m �_ d a.L` O d �0.� C c 4 O LL .0 'Y N ,.di d a ld. w O N '@O @ E I -' -_- r cad:. Qd N c `~r O. Ods=d eN E E 'C .. .Cd dNa C J . ..._ i+ L f{I y .•^ r dC > P� y_ ' e- O d E N 01 E d d O. d +'� d OL r d O; E' 61 @ d O E �ip�a't€i .,wd. N-° U:a o Q D_ E y.E m O d .,'O 4.L= C .'C.. R U C N d E p z�y�-� � J Ac v m V a s@ cdi c @ w pat Z O' d d -0 U CD w 5 o ,. _I d L ° O) N �ccoo N g�pp @ o. LNd i7 o00 wd •--• r. N C N L ..0.. w .a Q O 'p ��� [L- «! � ra Q1 'EC C .� .O d c 'rn cq d LO U a @ O 16 "_ L @ C7 N •3 C r+ O ,f, d C. C C @ O .y--- . xa qing L +en @)("g a c 0.12 7 �. @ d 9 ,- rn a_ O C C C,- '-� p C .iC O U w @ N '7 ° G U 0 w .C' N °a°p O, FSU Z. md'o-d C7 N oo m d(o 0CL w`9 UQEa ° y �a!V" 1 4 ) Cad 6N.0 Ndmiincimdo F N O E 2O'"�' c v°oa cn o^ am m� F d.C"' F G.N 1".y a I.., uc ° �'.�-_, C U^ ' F Q@ g� � T N O C� C N� O d 0 a L N O. Q r a 0 C Q N N a d 2 of 2 d d d N O..d d O 2 C'C6 C 7P I- IL I-- d LO. 0 i c� d H 3 d d u- d N F ... 3 L F R'. a L v a F- O N 2 U' E: !�' _ ca'ri"C1_—, 7 m.�4' d N A. O ® Wff N v(7 d c d �� N 'off aa) o aCare: c .i?E m EEcSw. C ..GLL m� O CF 0. O �. I EcliLC' U d O d 2 co LL a o 0-0 d (6 m a" n j p i E:l: a d...: gn " u.. N 9 � w: a. 9 O> C ✓a V [�. N CO . N U N Co... ida =�B' j § k % r. _ 0 0 . 4 0 G=J _R00 6 kkE 0 co o [.Ea 0 0w-0 M 0(a §&(»77. 0(1OR ) t ■@«FRB 0k2/ . /�0 t . e®20 3 0 W<D . � 0 La*.s . 3: E$&00) a \$C . U)0 to .�{ E. ] !& \� {0 \\{{ kCD Ea. a$4A 06 9 t: m a 2 E)\k] \]gip 0 k k C6 cli 0 .Z . ITEM 20 a co a err m CAL c m m o in O ul Y N v a ¢ w LU AFC Q Gui 0. aim i lGD4_ i' • g m OO m OU aa O O cW Q s how O"h IBM 015 y-=m r M - ' NR , l,.O ��:;F ';[ wI„a) [ N:. po0 Cti) ny' 'c H °0 ' v oZ o gn'0cU ' o y otS N m a Z L° > m, o o' FK00 ULL.to S ew a �usw m 0 0 =x)w m mO o , N N N 3rnmo ydu E "N ccnoa�, 19 rntAEaa))a) Ym7 m C a m ++0 N O N U w L m`° f%' "a `�° ) C O o G m m' ? -' a� `w m ' a o w m c U C o` y 3 a) O m..O .:? uj � c m o mm m 0 'C Q) a) _ a) ao o3� 'a .- @� N a o �Nm O N U a- E c o ro QSmavm NQ-.i>groomm=��Gy7 a rn` m �n to � m C 1r C �' Qf0 T J 3 ` CAC Q'N 'y'- w O.o ii .. ° °)R y 'm`m'o� v avm om°° rok mk 0 •� N Y a) .N '�' m �' '0 w. ,y Ix L ro iF N. y N y L a Q 0 N O m C m O. m U �' L. m 0 !�-. T V iG 0.V`�fi:6:::=..i fir%, I _Vi � X O. U .3 � � G 4 a w m m ` CO o ro N w 0-0 U !E 'W n ° 0. ro -0��a) 'c a' t°.1 me c y E ° ° �+ � o y a me moc m °o o�w oa>0.ro N m N ro a ...i.:._ ya ,o c � a tkc3Ea, O m w rn '- � a� •c � � m . . � tg g N > •c •� c v o ov yA ro =o ''U N a) U. N .O c m v m o N c m ro E �? rn m C O .AMR Ur= mac ,��,a'y'o oq EwoYsR- c '-'o o-moL m O.O C O N U u �" f-". m N r�.� h C `—° {N r" °."ii. Q Q N N C Q O U' G _ C G )C Q v +� 2 C A rn O C. a) m z 7 N T C O m a N 3 N m a °a �i -°�h aQ a) F-m.o S> I-.o�a F.EEh�nmo.�5"pP' 2 H IE m N iY m a C mU) C co � ' i n. q'- `,c Eco Uj� o` 4k U U al a)m a� oc Q..-. LL G" Y :.. •.. S qM M ...1. 5 O i p N N O Cl O 0)0) O W y . aa)) "y >y co rn �. a a - .76 - a 4-- ITEM A a er c O ur > n;E E o a o d�) NC E o a N OC� N� p-NN t L N V y O c m a) C w U) " a 1o' m C a) Qro a 0 r 0 a 9 V)(0 w) oo5— � " m O�LI. d Y m N N c O co O 0 0 N 0 N ni C7 G a) O E LO) C c a mma� ? 0'2 N N metro y metro ti U Z a) >cn m£ maim ILOfcn Ica LL is F-o a!L C/) dK� . Qa)o C 3 m0 m E ooZ CD a) a)NCoD.�a-oC E �3cy� Ev g OE 8> o8mi 30 CU Oa a) a 00 0"mUNU>vU)Lc p , 0) arm o,' rn"o.� pc •ca m� maEo o Eo rn� c 'roc 0 0 c rnm a)c c=E c'ciro 2 N E o o N 0 w �.� �p CL oria>. £= °aai. 5 a�oy mU w w >_ o a m 3m.0 o ro y � m= a a) Eoa)ro a ;:I 00 yaEram�°� C C, C 5 In ._ Ua� a) a) 'C O ro � W 0 a) O C > L0 a) 3c 10>;, a0 �roLE -a a a) m�m� 0�j`o Um ma°�v0cto Eo`ro`m. 3€ cxim m O �co r � C etc. tea.) 0'E.m tk3ww Oro .c @ ,O N C 'o C y .0 O 0 0 V' m 0 N CL m N� N E F. m _. t•.� (p C C . V1 m a N o a)€ O ro a a) bOcaSm Q.€ :daLo¢La4 o N U (0 m ¢cmm ¢CL d O .ro v-c r 0a)m20 NN 2p T(D 2 So.c _ 2tm m 1- F- .0 n m .c 3 3 1-tm LroN a c a V ro E E aNi 3 N cn w0 E m y m c c Ui a o c m a mw'E� o N- Z rn � 0 o cw EY ma N c `1 O N 0 0 o m EL E Eg o a) n ro �� a30 � F o r i aa)i � v Lim I-� co I EC) QN 0 o� U oOEN a0 O OO U ULo co-�_ m pE,_ E C) O � O d) } € r~- Q p ` m O C J > �� E C C 0 C) Z: O -, .O I-- E OU J da LL j) > C > FO, �Zhl E tpQ� �Q' �O W w co N 1 N N N O O N c0 O O O O tico O co 4 a0 . O N N CD N N N cD cD r m M c- N d N E a) da ITEM #7(Deferr r 10 y yV. �_ v c O c d�ro fi m' a; n. o:+ z;.j! (7 a� L O. O E N 40� R7 0 C0CA O ate` Lo C6 C p C :n C Ci ao� mro�, cpin mroo haul;' ZI�'<< -'r CL 4' (n IL cr 0) fi 11': N m ab a) O5 + aso o ro � m y° U ro= w U$ Z axis E� Caro `nO a50y;7gm�� ��da'000'3 °m .y"IR z w E ._ m $ c6 j N It%j y Ip (�'C.• L N V �t/J. -_ .: t U ,% Z% L "O U O N EO C N O (D d �. E O [0 S Cl 'O D s•.O_.. .a `C7 s' C "" N w Val Eo N r� N Q yY om' C C N O d Y 'a v E0 c v`-, a1 0 ,c ro K o 33 �Zc 'C ` U w ' •= C ro N N `� C O N CC co '�,ii' CL V C� w C E U) O cD +C EE U U O C cC+• ro E it Cu ?- µ#y d a7. j„C pj Y ro Vi L �} ..p E .�+ E E 4' L O w a U ._ "6 C of a) O V) G O Ci Ol r� w O ' '3 0] C .ti O ro. N _ U + a) m'd s_ (a w N N E E Ul CO .y E}• �''_ '"' O U) O '� ro ro N C - m co ro O U d 'tl w 7 W p E C a S N O V NI-�" ro V O co ..L.. N a ..'C., O a1 Q7 N 4) W y w a3 y C t W �vi.'� Q a� ¢ (a w o 0- r U �•�-aroi aooi a�i'�pEp `o- m O' C 4- S V) S V1 a3 S CL E f- J C m U C i- r'C-- L. U Y O. Uroo I-mrn F a)�'I-tea :5 rn g E.8 y= vq, o U.. w.yw 4oym io Z rn :5i o aW IL E (u � a) .,� n a m o r F0 o� E coU rki w 0 p O CD to Q cc, 9 O N CO O o O �, oeoUr= 'i O r M •ll11ff N rn C o N Ems. 'w E OQ O ro y F.. a) Ul Uf �.J ._ o U - u. N O ':LLl sa N c- O O O• O N N ty: M V co m I d CL ICL 7da 0 jlTE!T e "err 9 MAN SZO Kilrm= 0 E 00 CA cq C IM 5 E C 5— 0 0 C4.- U) w '0 Coll 0 C4 d Cq m Afi 46 CL 0 V-0 no.--28 t? r a) 'a) CL 2 CLe r a)> woo Mas-p CL 2 OU>) 2 z CL E =0 CL M" 3 E A 0 0 0 a. u. 0 0 Z CL W IL 0 m w U a. LL '4;n"4. M. as Q;Ua: mWEM, � OMZEM; gu* ME& ...... 1TWEM 0 10 0 m ul. fl—MRTKM � to w U 2- a. 12 U) UM) a. w U)ladd PL E'L< 0 a m -"d a U 0 Q �R a— >1 m 0 'W' m ow 0 ..dia) :E, N 0 000 2,6 i� moJ a) o Q) 0 w rL 0) CL 0 -e 6 CL 0 -Ex �c 0 a) 00 ZE '0 � G �q b 5.2 ova � M 0 m 3 r 0, 2 0 IL 0) 0 * X: — > (a A p C Z.3 'R V 'w o > -F EM (�D E 0. 2 a) E t! -x a) o o w IL c 143 LL tp 4) 0 0 > 5 r - "Q� EL 0 Q -0 W E cL 0 a):E a) 0). 0 4) E 0 3 5 E t- 0 -2 0-0 a. 0 W 15 w M C= -0 2� :5 a 0 "2 0 CO 0 0 5 :L - > , tPA C) R., �e.M: 0 '02 0 2 OE 0 'D r > 0 0 pp'M'i jj�n,yn !16r. 2 CL 'D "D E L' c 0 < 0 0 0 = 02 6 0 0 o'0') �O 0 0 0 r 16 a) 0= 0 E -2 a) 2 0 Z5 ,2 cc 0 , CL !'� .0 0 cu r 0 'D 1- 5 CO Eu to E a '0 P-o2 a cu C 15 1- 0. 0 i-zma CL 0.6 M cq mm 01 P 0 IL I 0 m� 14 00 0 -mu , m 0 <tf co (L 0 LO 1 03 to CS '0 C? 9 0 a) ....... cl 9 0 9 r 0 0) U) a) C6 CD 6 A gL Q 70iZ7. 05, 0 c CL 4) 0 ex > LO q C1 A LU 9 9 9 .5-0. C6 C9 6 C� cq cli cli 0 OD 0) > AO to O Ln 101, 2 ,ida . . . «o §a . §] kJt� %e @k} °- =2 27q 22 kk.2§ kk. - 22£ \§f © 2 E2 � 46 > 8 e U. \/) m els EM\-0 E«S) ( foC-) �k■ aj\E `®■.° §© M� 2 0. a ]�aA. §32.@ 2 f r=a;. o.a�e )&¥a gr e t 0Lo.§). )%{) k& u; J)0b0 �D = bra%A#e2' /))d ■ §E «oa;� «=e�E ev «=tee -& I-£#2) P§42G �A�4 ^ke] m 2. _ §) IL )' D0 . k m)§\ . . ) [A*# §f jr ° e u§2 . . . a . 20 s a �m coo -� _ eer N profs w ro� `2E v m .N°�mo c GIsV� m"� 2 Noarom U _ b m ro O a O Q 0) C 7 c O 0 0) a) C` - N t'' 0 N '� an d Q Ste"' C (0 0 o wO N O O N mN ° �_' a) o� a °aa) aa))� y., U m�co o I 000 coro U a1 .c a 4- 0maoro O :a U 0 Ew S 2ro o.cro 0 o�'om6Na)m C) O O Q m et N ro '0 U � K w ._ m m C a c� {2 ro a c•U) m ro N V R' L) m Nr fp p a) 0- :C w a)._ 7 p C .c w N m N p> w fk wa amm�O33 ••.C+ d0 OB .0 •- 7 F vtn-,C) C M 0 2 w Z2$0)0rN.S; C4 ED O. 0)C. OD [O CO CO CD ODC> . N CII N N N C c w c G 0)Ea a) mCL mQ . •C O O N •c U O 0) '� U ED ..... roa>ia�i ma>iaa)) roa>)'(D O 0U) agcq a0w O p m T Oe Nd O cpN •OcC p . N ma)w.cN-jC .a C p m- m0pIc Cc Na O O m c a)d u 0> U Oc o Sw ' y � aom 0r a) 6Nao ro •'7 roOw J N xad�d 'n @ O-� a O 4. c �j 0 4m U N C 0 E a) T �a) pp U O �'� O 2 ro ro C N O •0 N� dOGm O 'm N C ro' j�ma>mcL0mE N d _U a� m w (D Yrndo U) mo o o ro otl w<) Zo= c a) o.'r U o-U•a o aCicv C �--�o ac ro C � c .N C0 0) sW ma)-- > oc c� dom �-Oc E0w .c@ro 0a)c tm roam N� 8 Ng � a.mw 3 m `m o °) c '� o- ca oUiri �� o E- OD 0) 0 _om U(D N 7.CL y U a)a)aa)) Qr C a) d o R a o .a •m `'� p O. cw c N ro N 49 m V) r cma 3 0a)0UNrom"o O w 0 ro Y a — .m-. cN m O `.-ro w m' t3 droc 2E0.0 skE>mc='gCm¢ on%d�c'i« CL dF F mNF 900Cro=Q NU m mW 3 aN F<-ron.d�N'v`� yaro z am =pNT m F� T p c a) c- r O a CD j p a) '4 O N N0 Cqr ..c �'I U) cro m .o. v q��?0 mrn d< E a m r,m 0)o py o p�3 ..,3 c m 3 0 'gym U a o oN .o.I mao cNo-0�} p Yooa n EroW QdE QaT roy a CO Cl) vc am$p Q �. JCa m M0 cW ai o QO u NO c C)'01 iiO c O U fl@J NC Zcro rodro U . .N c CDOC6dID U a 0 W E a) • O UC) U� - WO 0G O cq [1p-UL1 z6 iE 3 L a m.ro o 0 a ro E m °' o mo o Cn 0 MIYam Nd m nCL roLLo00m NN. co (0 hU L T r N N N 00 N OD O h 0 d O ICL as CILI -81- a �, N a) JITEM #'(Defer m�� E�m3 pa�io N IU "'• 0-0 'O O=UO a aMn 0mN�C E� N 00 C i U N •O a)_0) om o 6) a) 0��} N L E. N M 0 U t0 MU,Q .0 NFL N No U C 0 0)N1- a O O 0) N ` o � = W ro ) c N °) N C o Q a N@ m u a O E U m o °Y 'E o CD 0) IN E z .000 •mo v G 1w ror-_, W cn-�.o pp E.0 ro Y w O U N 0 �] '47 E c;j W N; C C E o 0) a ca .}O _ 0) E N Q U)N �o N CN �+0 O'N0C N C�5 a cs2 . Eo-oo nDV) N N C N N L S] ca .�•'0 O �. al rim- ui N. N =, Oaa m O a C C� C N m 7 0 07 . 01 . E m@_ Ec cn0.'w m �— '"�'N'UC0 l0V a(j�9 o o C C.i.N.V mo-0o ro C �- i m'0) H N E C m F ._ f d .0 CO 2 a)Eow"' 20)NON 20 SN 2 D0 C 2.a "m7U0'❑ N hmZoL h00 m F- !toU C 0 0) O a)C C _ N N 0 _ M r` [: U N N o_ M .E b. a N .� O c0 0) f7. b E p• G J QED-ao Ecaa m m b m aa) a Q acA•V o a 4 N r-N E ''m-' � a _ 0 E m a .,., c N 0) M C E •O 4 N N> a W} O_I M ma E0CL'a) c o Q �w ao vca} u 0m O E> mva 000o 0cid' ai0. E.o mrno`CV�_ O CO 3 O t_y m OT G 0) N a 4 NZ N m W. N'E -3:n OO m U O m Nco LL 2aKm b c0•C 0)J04 m'pg0 mad o r� CISNayS•._Ei2 mii000'W co N 9 O O 00' p co Q N 0 dea&%,f2a22!¥a !«\\/\\\\\}\ LL . o- .Egm,.® oa0E - _§k«)�.\t \)a)i,: E\kf/\a /&Ab3=ma . cop ;§=) ® .®kj 0) Ea . e § ) §# k>� E3A. Eaa :tg) 0 ¥10)z °« -a - /|\-0 4'0LL) )2�� Eq(IL E §)k ## )= �wCLW/ 7)k )�r e^°� m Bm%£« $ 2ƒ .§% \ \ ) /�i £m �$ //R /{ ee§ 222 ±a )/¥ik. /22 f&§ e= emw,a e2M.ec. ( \ a)F - (0 k§CO § . f )CL0 ) 0 . ¢ Of OD Cl } \ co « . 201 61 a . N ID 01 #_er O a p Q G � 1 N N C +'r3 m w my 3N�u� ui OP I O N ? T y N u1 L c a c 7 OlO ro NCO N N� cm R C N Uo.c °'o >.a gwaci O opo} O N a Qm maa� (U9 w p 4' O yQ/ m E N .O '�' ryma N v U) tlj Lu -O N N i6 o o�> m O co o h o �.N "c0 c a � °'� °'o Ca E E .� o .:� ° . � L L `m E m �= QCL aEi U �(7'0)om min m � 3.0 m m min-'�cci2:9 0 <c3w N t` Ct O N .�• .D 0 cD 0 O 0') "� � {m T N N N N N N 2 m 3 C 0) N p U ww(1) L L N Q L E p ,h y O C .� O N E O� .O N mp) T O d O O y � C � OS c C � a O $� c a) (D -0 CU Y 0 tm N N O Q C fl. }` O. O U c N 0 < m oNiioN EmO E ;tl c m m O (0 C p 0 O v U N Q K -•' U FO- N U O C C m .7 o�m O U aQ= ¢> W 'm 3 N O}r Z O `a.m 41 NNEc IvU I- (9 L c ,c m - m Q rn o d m 2 co w nO 0 Q d N �jO w t 4 �•N CN C E @ i,- a)a a)} O `O p U E c U N O a) '0 c T j 0 6 N o c }O O-2 tm j7b O? C Na '00,N C> m� N 3 U U E N N c a N 0 aj t 0 O T to ((Otr��U . c0 N O r O O O O 00 O 00 C. N O N O N 00 v' > w� -84- mgft o$ 22a f . �) R= /§ §� . }\/ )»§ )D \\E0 £[ . )kCL ƒ§ ]£]/| co CD ca cq 0 § § 2 § « |) « . /> e«/ S®m2 e/� it-( 2f co 0- Ea (D0 \ o 72G ) ® ° t • :3 . /\)k .\\% k§)/ • \�][f })(D \��\j . ' 7 »2— \)/f %>®sa &2/§ &g%cr @m ± /, m a) ) (\ © e . � k\ )/ \ §2$a ±2.) )\ f \CL / ( f2k] coR / & % m o 0 IL \% G kir $) &/ &—uau Gr& ® -/)§±k\/ CCIS § .\\ ..\ Council Agend JITEM 00 (Deferred) - 1 March 3� RA TOWN OF AURORA GENERAL COMMITTEE REPORT No. PR10-011 SUBJECT: 2010 Community Grant Requests FROM: Allan D. Downey, Director of Parks and Recreation Services DATE: March 23, 2010 RECOMMENDATIONS THAT the 2010 Community Grant requests received from the Aurora Garden and Horticultural Society (AGHS) and 140 Aurora Air Cadet Squadron be approved in the amount of $1,800.00, PURPOSE OF THE REPORT This report details requests for 2010 Community Grants to be considered by Council. BACKGROUND Each year Council considers requests from various community organizations for funding assistance through the Town of Aurora's Recreation Grant Policy. The Policy identifies three (3) major goals as follows: 1. Temporary start=up assistance (seed funding) for new community recreation based programs. 2. Programs that are joint community service group/departmental ventures. 3. Programs that have no other Municipal funding assistance but are recognized as a recreational community program meritorious of Council's support. Town Grants are comprised of the following: i) Cash Grants: Granted by Council to specific organizations in the budget process; • Allowed by Council during the year from an unallocated lump -sum that maybe included in the budget. ii) Recreation Program Grants: Payable out of a special program assistance fund sponsored by the Town, Service Clubs, Business, etc. Such assistance requires that the participant pay one-third of the program cost to a maximum of $20 with one person/program/session being allowed. iii) Passes/Facility Use - Public Times: Such requests.will be entertained for group use of public swim times, recreational skating times or other such publicly accessible uses only. Facility pass requests require participants or the organization to partially contribute a portion of the costs at a 10% rate. For example, 12 summer pool passes at $20 value would require a contribution of $24 or $2 by each participant. -86- Counci March iv) passes/Facility Use - Exclusive Use: Any requests for separate, non-integrated facility rentals shall be considered a request for a cash grant. Eligibility Criteria: a) Groups must be: i) Non-profit organizations based in the Town of Aurora. ii) Observe the Town's 80% residency rule. b) Individuals must be: i) Representing Aurora provincially, nationally or internationally in .a team or individual sport. ii) Representing Aurora in a recognized cultural program of provincial, national or international prominence. c) Cash Grants will not be awarded for the purchase of operating materials, furniture or capital equipment. COMMENTS Funds in .the amount of $99,000 were approved in the 2010 Budget: $50,000 for the Museum and $49,000 to be approved for distribution as outlined in the policy. The following groups have made application for access to the 2010 Community Grant: Aurora Garden and Horticultural $1,000.00 (total): . Society (AGHS) • $505.00 to assist the AGHS in subsidizing the costs of renting space from the Town of Aurora (Library's Magna and Lebovic Rooms) needed for our Annual Plant Sale and Flower Show. The rental cost has already been paid to the Town for these 2010 Community events; and • $495.00 to assist the AGHS to offset the costs of renting the Aurora Legion in 2010 which is used for their monthly meetings and flower shows. 140 Aurora Air Cadet Squadron $800.00: • to offset the cost of the rental of the Aurora Community Centre (ACC) for their May 2010 Annual Inspection. ALTERNATIVE(S) TO THE RECOMMENDATIONS 1) Council may exercise its discretion to request that staff review or revise its policy. 2) Council may allocate grants as recommended by staff. 87- Council March 3 2010 FINANCIAL IMPLICATIONS -3- Current Year Sufficient funds have been included in the approved 2010 Operating Budget in the amount of $99,000 to cover all four (4) funding programs (Cash Grants, Recreation Program Grants, Passes/Facility Use - Public Times, Passes/Facility Use - Exclusive Use. Future Years Grant submissions are made annually and determined by Council as part of the Budget Deliberations. CONCLUSIONS The following groups and individuals are respectfully submitted for consideration and endorsement for funding assistance in 2009. A. Communitv Grants 1. 140 Aurora Air Cadet Squadron $ 800. 2. Aurora Garden and Horticultural Society (AGHS) $1,000 TOTAL: $1,800. ATTACHMENTS Attachment #1 - Recreation Grant Policy PRE -SUBMISSION REVIEW Executive Leadership Team Meeting, Wednesday, March 10, 2010. Prepared by: Marianna Saavedra, Administrative Assistant-Ext. 4753 Allan D. Downey( Neil Garbe Director of Parks and Recreation Services Chief Administrative Officer Council Agenda March 30,. 2010 TOWN OF AURORA ITEM OO (Deferred) - 4 PREFACE The Recreation Grant Policy has identified three major goals. These are: To provide temporary financial assistance (maximum two years) to new community recreation based programs. These grants are to be used to assist these groups in becoming stable community organizations and strong partners with the Town. 2. To provide ongoing financial assistance to joint community service organizations/ Leisure Services Department partnerships. To provide programs that have no other Municipal funding assistance, but are recognized as a recreational community program meritorious of Council's support. DEFINITION Town Grants are comprised of the following. i) Cash Grants - Granted by Council to specific organizations in the budget process: Allowed by Council during the yearfrom an unallocated lump -sum that may be included in the budget. ii) Recreation Program Grants - Payable out of a special program assistance fund sponsored by the Town, Service Clubs, Business, etc. Such assistance requires that the participant pay 1/3 of the program cost to a maximum of $20 with one person/program/session being allowed. iii) Passes/Facility Use - Public Times Such requests will be entertained for group use of public swim times, recreational skating times or other such publicly accessible uses only. Facility pass requests require participants or the organization to partially contribute a portion of the costs at a 10% rate. For example, 12 summer pool passes at $20 value would require a contribution of $24 or $2 by each participant. ..../2 - 89 - Council JITEM #p0 (Deferred) March 34keW49tion Grant Policy and Procedures iv) Passes/Facility Use - Exclusive Use Any requests for separate, non-integrated facility rentals shall be considered a request for a cash grant. ELIGIBILITY CRITERIA a) Groups must be: i) Non-profit organizations based in the Town of Aurora. H) Observe the Town's 80% residency rule. b) Individuals must be: i) Representing Aurora provincially, nationally or internationally in a team or individual sport. H) Representing Aurora in a recognized cultural program. of provincial, national or international prominence. c). Cash Grants will not be awarded for the purchase of operating materials, furniture or capital equipment.. APPLICATIONS a) All -groups applying for a Grant must: i) Provide a completed Grant Application and.an acceptable financial. statement covering the fiscal year prior to the period -for which the grant is being applied, and a proposed budget for the current year. ii) Indicate the purpose for which the grant is required and justify that purpose. iii) . Demonstrate that the organization meets the eligibility criteria:. iv) Submit their application to the Director of Leisure Services no later than November 1st each year. b) All individuals applying for a Grant must: Provide a completed Grant Application. ii) Indicate the purpose for which the grant is required and justify that purpose. /3 -90- Council *WJW(p ITEM XO (Deferred) - 6 March 3%eM4tion Grant Policy and Procedures b) All individuals applying for a Grant mast: - Continued iii) Demonstrate that the individual meets the eligibility criteria. iv) Provide a proposed budget. v) Submit by November 1st each year. ADMINISTRATION All Grant Applications shall be channelled through the Director of Leisure Services prior to November 1 st each year, for inclusion in the budget process. 2. Cash grants and grants for facility passes shall be compared with the grant criteria and recommendations made for Council's consideration. Recreation Program Assistance Grants shall be processed through the Director of Leisure Services, and determined according to pre -approved criteria such as written evidence of need from: a social service agency, public health nurse, doctor, clergy, school principal, drug or benefit card, U_I.C. stub or other such documentation. 3. Cash grants requested after the deadline maybe considered by Council through a report from the Director of Leisure Services, provided the application and eligibility criteria are met. Funds for late grant requests shall be allocated on a first come, first service basis from an unallocated lump -sum which shall be determined annually in the budget process. 4. The maximum value of individual grants will be $1,000.00. 5. A written response shall be provided by the Town of Aurora to all requests. -91- THE CORPORATION TOWN OF AURORA DEPARTMENT OF. LEISURE SERVICES Council Agenda March 30, 2010 ITEM M4 (Deferred) - 1 TOWN OF AURORA' AURORA GENERAL COMMITTEE No. PL10-022 SUBJECT: Revisions to the Contract -Consultant Retainer for, the 2C Secondary Plan FROM: Marco Ramunno, Director of Planning and Development Services DATE: March 23, 2010 RECOMMENDATIONS THAT, the executed contract with the Planning Partnership pertaining to the 2C Secondary Plan be revised to include additional peer reviews and Environmental Assessment (EA) requirements and increased by $59,100 to a total contract value of $243,960 (excluding GST). PURPOSE: The purpose of Planning Report PL09-089. is to seek Council authorization to amend the executed contract with the Planning Partnership to accommodate additional peer reviews of a private application.and to accommodate the EA requirements pertaining to the secondary'plan. BACKGROUND: On the September 15, 2009 Council meeting the following recommendations were adopted: THAT, RFP # 2009-58 be awarded to The Planning Partnership to undertake the 2C Secondary Plan to an upset limit of $184,860.00 excluding GST; and •That the Mayor and Clerk be authorized to sign the necessary documents. COMMENTS:. The required contract with the Planning Partnership was executed by the Mayorand Town Clerk on November 5, 2009. This contract was based on the Terms of Reference approved by Council on April 7, 2009. In reviewing the work plan with the retained consultants it was determined that an Environmental Assessment (EA) will be required for the collector roads and stormwater management facilities. The 2C Secondary Plan will be the first secondary plan completed - 93. - Council Agenda March 30, 2090 ITEM #p4 (Deferred) - 2 March 23, 2010 - 2 - Report No. PL10-022 by the Town of Aurora with these requirements due to changes with the Environmental Assessment Act. The retained sub -consultants (URS Engineering) have recommended that the EA process be integrated with the Planning process to ensure that the locations of the collector. roads and stormwater management facilities are supported from both an environmental and planning framework and that the two processes are coordinated to avoid possible conflicts. in orderto complete the recommended integrated. EA process an additional budget amount of $40,480.00 will be required. The executed contract contains a peer review budget amount forthe application submitted by Malone Given Parson forthe landowners on the west side of Leslie Street within the 2C planning area. Subsequent to the submission of this application the Town has also received an application for land on the east side of Leslie Street as submitted by "Aurora Leslie Developments". Both of these applications have been deemed "complete" underthe requirements of the Planning Act and staff suggests that the contract be further modified to include a peer review of the submitted application from "Aurora Leslie Developments". The Planning Partnership has indicated that an additional $18,620 will be required to complete the peer review of the "Aurora Leslie Developments" application. ALTERNATIVE(S) TO THE RECOMMENDATION: N/A FINANCIAL IMPLICATIONS: Funds in the amount of $184,860 to cant' out the study have been provided within the 2009 — 2010 capital budgets. in addition the funds in the amount of $59,100 to carry out the extra components are included within the 2010 budget. The 2C Secondary Plan Study is a capital project that is 90%funded through development charges revenue and 10% through taxation. CONCLUSIONS In conclusion it is suggested that the contract executed with the Planning Partnership team to complete the 2C secondary plan is expanded to include an integrated Environmental Assessment and also that a complete peer review is completed for application submitted by "Aurora Leslie Developments". Council was made aware of these additional requirements during the budget approval process and allocated the required funds, however it is still necessary for Council to authorize the revisions to the contract. . 94 - Council Agenda March 30, 2010 ITEM #p4 (Deferred) - 3� March 23; 2010 - 3 - PRE -SUBMISSION REVIEW Executive Leadership Team Meeting — March 10, 2010 Prepared by: Jim Kyle, Manager of Policy Planning . Extension 4345 Report No. PL10-022 Marco am nno, M.c.I.P., R.P.P. Neil Garbe, Director of Planning Chief Administrative Officer and Development Services -95- Council Agenda March 30, 2010 By-law 5224-10 - 1 Mg..QORWORA.TIQI 10,F.TFIE`TOWN OF AUR2ORA By-law Number 5224-10 BEING A SY-LAW to authorize the execution of an amending agreement to extehd the Agreement for the Transfer of Federal Gas .Tax Revenues Under the 'New.Deal, for Gltles and Communities .(Association of Nlunicipalities of Ontario) WHEREAS The. Corporation of,the Tgwn.of Aurora enacted By-law4733-05.L on the 13t" day of December,'2005 to. au(liorize,the execution of an agreement with the Association of Muriicipalities of Ontario`pertaining to the Transfer of Federal Gas Tax Revenues Under the- New O'eai for Cities and Communities (the "Federal Gas Tax Revenues Agreement') AND WHEREAS the Association of Municipalifies'otOntarioconfiir iedthaf4heGasTax Fund has been extended to 2014'and has.requested that The Corporation of the Town of Aurora pass a by-law ;to authorize the execution of an Amending Agreementto extend the Federal Gas Tax Revenues Agreement (the "Amending Agreement"); . AND WHEREAS subsection 5(3) of the.Munictpal Act, 2001, S.O. 2001, c.25, as amended (the "Act"), provides that a municipal power, including a municipality's capacity,, rights, powers and privileges under section_9 of the Act, shall be exercised by by-law unless the municipality is'speoifically authorized to do otherwise; AND WHEREAS section 9 of the Act provides that a municipality has the capacity, rights, powers and privileges of a; natural person for the purpose of exercising its authority under the Act,or any other:Act', . AND WHEREAS the Council of The Corporation of the Town of Aurora deems it necessary and.expedient to authorize the execution of the Amending Agreement; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS- 1. THAT the Mayor and Clerk are hereby authorized to execute the Amending Agreement in the form attached hereto as Schedule "A" to this By-law. 2. THAT the provisions of this By-law shall come into force and take effect upon ' third reading hereof. READ A FIRST AND SECOND TIME THIS 306' DAY OF MARCH, 2010. READ A THIRD TIME AND FINALLY PASSED THIS 300i DAY OF MARCH, 2010. .9lyymveS14stv'form . Mo..$ !!d !a PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK -96- Council Agenda II II: SCHEnuLEff' law 5224-10 - 2 TO BY-LAW 5224-10 March 30, 2010 I THIS AMENgING AGREEMENT made in duplicate this ,day of .2010. BETWEEN: THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO (referred.to herein as "AMO") -and- THE CORPORATION OFTHE TOWN OF AURORA (referred to herein as the "Recipfew)- WHEREAS Canada, Ontario and Ontario municipalities, as. represented by AMO and Toronto anteed Into an Agreement for the Transfer of Federal Gas Tax Revenues Under the New Deal for Cities and Communities on June 17, 2006 (amended on June 20, 2007) (the "Canada-0htario-AMO-Toromo Agreement"), whereby.AMO agreed to administer funds on behalf of Ontario municipalities made available pursuant to the Canada-Ontado-AMO- Tbronto Agreement on behalf of Canada; WHEREAS the Canada-Ontario-AMO-Toronto Agreement ouglnes a framework for the transfer of funds to Ontafb municipalities, represented by AMO and Toronto with stable, reliable and' predictable funding for environmentally sustainable infrastmcture purposes; WHEREAS Canada, Ontario and Ontario municipalities, represented by AMO and Toronto havir amended the Canada-Ontario-AMO Toromo Agreement on September 3, 2008, in orderto congml municipalities' Gas.Tax Fund allocations to 2014; AND WHEREAS AMO and the Recipient have previously entered Into a Municipal Funding Agreement for the Transfer of Federal Gas Tax Revenues Under the New Deal for Cities and Communities; NOW THEREFORE this Amending Agreement witnesseth that 1. The preamble forms an Integral part of this Amending Agreement 2.. Terms not defined In this Amending Agreement have the meanings assigned in the Municipal Funding Agreement For the, Trartsfar of'Federal Gas Tax Revenues Under The New Deal for Cities and Communities. a. Audit Statement definition Is deleted and replaced as follows: 'Audit Statemenfl means a written, audit statement to be prepared and delivered to AMO.as set out In section 7.1h hereto. 97- Council Agenda I II By-law 522440 - 3 March 30, 2010 30 • b, End of Funds definition Is deleted and replaced as follows: "End of Funds" means March 31,.2014. c. Infrastructure Program definition is deleted and replaced as follows: "Infrastructure Program" means Canada's Infrastructure programs In existence at the time of the execution of this Agreement. d. 'Large Munldpalitios definition Is deleted and replaced as follows: "Large Munlelpallfres" means those MunloipalRies with a 2006 National Census data population of 600,000 or more including the Regional Municipalities of Durham, Peel and York and the Cities of .Hamilton, Mississauga and Ottawa. e. Treasurer definition is added: 'Treasurer' means municipal treasurer as defined In subsection 286(1) of the Muni Jpal Act, 2001(Ontario). ' f. Treasurers CordRoate definition Is added: i .'Treasurer's Certitloote" means a written statement -by the Treasurer to be prepared and delivered to AMO as set out to section 7.11 hereto and in the form identified in Schedule H attached. 3. Section 2.1 is deleted and replaced as follows: •_ . 2.1. Term, Subject to any extension or termination of this Agreement or the* survival of any of the provisions of this Agreement,pursuant to the provisions contained herein, this Agreement shall be in effect from the date sot out on the first page of this agreement, up to and including March 31, 2015.' 4. Section 3.1 c is deleted and replaced as follows; c. ensure that there Is no reduction in capital funding provided by Municipalities for Municipal Infrastructure.. ' 5. Section 3.1d Is deleted and replaced as follows: d. In the was ofRecipients that are Mun/clpallties in excess of 100,000 in ! population, ensure that over the period of January 1, 201D to March 31, 2014 the ! Rectpienf's capital spending on Munidpal infrastructure shall not fall below Its Base Amount, and, �. 6. Section 3.1 a is added: Council Agenda March 30, 2010 By-law 5224-10 - 4 ' e. ensure any of its contracts for the supply of services at materials to implement ' its responsibilities under this Agroement shall be awarded In a way that Is . transparent, competitive, consistent with value for money principles and pursuant to its adopted procurement policy. 7. Section 4.2 Is deleted and replaced as follows:' ' 4.2. Exception. For Large Monlolpalities, the list of eligible categories shall consist of no more than two (2) of the categories in Section 4.1 a. to f. ". 8. Section 5.4 is deleted and replaced as follows 5.0 Retention of Receipts. The Recipient shall retain all evidence (such as Invoices, receipts, etc.) of payments related to Eligible Costs and such supporting documentation must be available to Canada when requested and maintained by the Recipient for audit purposes In accordance with the municipal records retention' • by-law. • . ' P. Section 6.7 is deleted and.replaced as follows: • 6.7. Expenditure of Funds. The Recipient shall expend all Funds by " December 31. 2016. " ' 10. Section 6.0Is deleted and replaced as follows: 6.8. GST and HST. The use of Funds Is based on the net amount of goods and services tax.orharno'nized sales tax to be paid by the Recipient pursuant to " the Excise Tax Ad (Canada) net of any applicable rebates, " ' 11.' Section 7.1h is deleted and replaced as follows: ' h an annual, Audit Statement, if Funds were applied to Ellglbie Costs Incyni'ed for Eligible Projects in respect of the previous Municipal Fiscal Year. An annual Audit ' Statement is to be prepared by the Recipient's auditor in accordance with section ' 5816 of the Canadian Institute of Chartered Accountants' Handbook — Special �'. Reports -- Audit Reports on Compliance With Agreements, Statutes and Regulations, providing assurance that the terns of the Agreement have.been . adhered to and Funds received by the Recipient have been spent in accordance ' " withthe Agreement. 12, Section 7.11 Is added: I. a Tidasurere Cargficate, 0 Funds were not applied to Ellglble Costs incurred for Eligible Projects in respect of the previous Municipal Fiscal Year. A Treasurer's " Certificate Is to be prepared by the Recipients Treasurer, providing assurance that acdvity related to sections 6.4, 0.5, and ti has been conducted within the terms and conditions of the Agreement. , 13. Section 7.21s deleted and replaced as follows: " 7.2. Outcomes Report. The Recipient shall account in writing for outcomes I Council Agenda March 30, 2010 By-law 5224-10 -,5 achieved as a result of the Funds through an Outcomes Report to be submitted to AMO upon completion of an Eligible Project and to be made available publicly In manner consistent With financlal reporting under the MunicipalAct, 2001 S.O. 2001 0.25 by March 31"of the following Municipal Fiscal Year. ,a. The Rectplents.Outcomes Report shall report in writing on the cumulative .. Investments made, in a manner to be provided by AM, Including Information on the degree to whteh these investments have actually contributed to the .. .objectives of cleaner air, cleaner water and reduced greenhouse gas emissions. 14. Section 9,2 Is deleted end replaced as follows; 9.2, .Separate Records. The Recipient shag maintaln.sepaiate records and .documentation for the Funds and .keep all records Including Invoices, statements, receipts and vouchers In respect of Ellglble Projects that Funds are paid in respect of. in accordance with the municipal records retention by-law, 'Upon reasonable noticg, the Recipient shall submit all records and documentation relating to the Funds to Canada for Inspection or audit. 15. Notwithstanding the date of .execution of. this Amendment Agreement, the provisions of this Amending Agreement'are in affect as of January 1, 2010 and continue in effect for the duration of the term of the Municipal Funding Agreement For the Transfer of Federal Gas Tax Revenues Under The New Deal for Clues and •i Communities. Ia. Section 14.3 is deleted and replaced as follows: 14.3. Addresses for Notice.. Further to Section 14.1 of this Agreement, notice can be given at the following addresses: 1 a. If to AMO: Executive Director Federal Gas Tax Agreement Association of Municipalities of Ontario 200 University Avenue, Suite 801 Toronto, ON M51-1 3C6 Telephone; 416-971-9856 ' Facsimhei 416-971.6191 , I Email: aa__staxCrD.amo.on.oa _ - i i 100 - Council Agenda March 30, 2010 By-law 5224-10. 6 r b. If to the Reciplent: Dan Elliott ... Director of Financefiroaeuror Town of Aurora . . 1 Munictpal Drive Box 1000 Aurora, ON L4G 6,11 TBlephone: (006) 727-$123 Faesimlle: (006),720-4732 Email: delllott&-ourora.ca 17. Section 15.4 Is Belated and replaced with the following: 16A Survival. The following schedules, sections and provisions of this -agreement shall survive the expiration or early termination hereof: Sections 5, 6.7; 7, 9.3, 10A 105, 11, 12.3; 16.7, and Schedule G. 18. Section 16.1, Schedule A la amended as attached. 19. Section 16.1, Schedule H is added as attached: 20. E)mopt as amended herein, the provisions of the Municipal Funding Agreement For' the Transfer of Federal Gas Tax Revenues Under-Tho New Deal for Cities and Communities remain In full force and effect. i " -101- Council Agenda March 30, 2010 By-law 5224-10 - 7 IN WITNESS WHEREOF this Agreement has been executed by the -duly authorized officers of the parties hereto as of the date first above written. ' RECIPIENT'S NAME: THE CORPORATION OF THE TOWN OF AURORA By, ma ogwmte Name: Date �t Title: . i Name: pate i THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO ' By. The:.. Executive Director Date ON Operate eel In the presence of witness Date Tale: Dlreetorof Administration I and Bminess Development i i I - 102'.- ' Council Agenda .. March 30, 2010 Bplaw 5224-10 - S SCHEDULE A SCHEDULE OF FUND PAYMENTS RECIPIENT'SNAME; The Corpora'ilonofthe Town ofAGrora The following represents the minimum Funds and schedule of payments over the life of this Amending Agreement. - Year Schedule of Fund Payments Jul 15 h Nove herl5th 2010 $730,509.79 $7 0 5 U19' 2011 $730509.79 1 $730,5 .79 2012 . $730,609.79 $730 509.79 2013 $730 509.79 1 $730 09.79 Council Agenda March 30, 2010 r By-law 5224-10 - 9 SCHEDULER TREASURER'S cERTiRcATE' ' To the Association of Municipalities of Ontario As the Troasuror of the Corporation of <INSERT MUNICIPAL NAME>, I acknowledge.thatfor the 20 Municipal Fiscal Year, theca were no Eligible Costs Incurred for Eligible ProJeats under the"Agreement.. ' I confirm that the Corporation of <INSERT MUNICIPAL NAME> received Its Federal Gas Tax allocation for the 20 Municipal Fiscal Year within the te'nns and conditions specited in section 6.4 of the Agreement. . I also confine that the carry-over of unexpended Fundsfollowed the torfris and conditions of section 6.5 of.the Agreement. Specifically, the Interest earned onunsp"ent funds has been caldulated on a. reasonable basis, the Interest was calculated on a similar basis a's other reserve and reserve funds, and that the Interest rate used Is comparable to the,one used for other roserye funds which are required to earn interest. I'also confirm that the title to Municipal Infrastructure resulting from Eligible Projects Is retaiped by the Corporation of <INSERT MUNICIPAL NAME> as specified under section 11.1 of the Agreement. .. As the duly appointed Treasurerof the Corporation of <INSERT. MUNICIPAL"��JJ"AAME> I hereby certify that, as at December 31, 20_, activity related to the Muhlcipatvunding Agreement for the Transfer of Federal Gas Tax Revenues Underthe•New Deal for Cities and Communities dated <INSERT DATE ON MFA> between the Association of Municipalities of Ontado and the 111,18ERT"MUNICIPAL NAME>, has been conducted within the terms and cwndflions setout in the,Agreement. Name: This: <INSURT MUNICIPAL NAME> Date - 104-. Council Agenda March 30, 2010 By-law 5227-10 - 1 THE CORPORATION OF THE TOWN OF AURORA By-law. Number 5227-10 BEING A BY-LAW to confirm actions by Council resulting from Council Meeting 10-07 on March 30, 2016 THE COUNCIL .OF THE CORPORATION OF THE TOWN OF AURORA HEREBY ENACTS AS FOLLOWS: 1. THAT the actions by Council 'at its meeting held on March 30, 2010 in respect of each motion, resolution and other.action passed and taken by the Council atthe said meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted ratified and confirmed. 2, THAT the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. READ A FIRST AND -SECOND TIME THIS 36M DAY OF MARCH; 2010. READ A THIRD TIME AND FINALLY PASSED THIS 301H DAY OF MARCH, 2010. PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK - 105 - ADDITIONAL ITEMS TABLED FOR COUNCIL MEETING Tuesday, March 30, 2010 York Region Council Highlights — March 25, 2010 Mayor's Report RECOMMENDED: THAT the Regional Report be received for information. Memorandum from Dan Elliott, Director of Corporate & Financial Services/ Treasurer Re: Replacement Schedule of Councillor Remuneration Expenses Item # 5 (page 32) - CFS10-006 - Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards AURORA y6Wm 1st good, cowp4Ay MEMORANDUM I Office of the Mayor Date: March 30, 2010 To: Members of Council cc: Neil Garbe, Chief Administrative Officer From: Mayor Phyllis Morris Re: York Regional Council Highlights — March 25, 2010 - Mayor's Report York Region remembers former Regional Councillor Arthur "Bud" Bonner Members of York Regional Council observed a moment of silence in honour of former Markham Councillor and York Regional Councillor Arthur "Bud" Bonner, who passed away on February 27t" at the age of 81. Mr. Bonner was appointed as a York Regional Councillor in 1984 following the appointment of Carole Bell as Mayor of the Town of Markham, and was elected to a second term from 1986 to 1988. During his second term, Mr. Bonner served on the Region's Health and Social Services Committee (later known as the Health and Community Services Committee), which oversaw: • The creation of a 911 Task Force • Fluoridation of the Region's water supply • Formation of a dental program for high risk children in need of treatment • Formation of a new York Region Non -Profit Housing Corporation York Region recognizes Administrative Professional Week York Region will recognize Administrative Professional Week between April 19 and 23, Administrative Professional Week, and Administrative Professionals Day on Wednesday, April 21st, recognizes the contributions of administrative professionals, including administrative assistants, executive secretaries and office coordinators. The International Association of Administrative Professionals (IAAP) has more than 1,500 members in 34 chapters across Canada, Greater Toronto Airport Authority updates Regional Council on Toronto Pearson International Airport Representatives from the Greater Toronto Airport Authority (GTAA) made a presentation to York Regional Council and discussed how cultural diversity is contributing to the growth and prosperity of both York Region and Toronto Pearson International Airport. The GTAA expressed that Pearson plays a major roll in helping York Region businesses access export markets and helps to attract jobs and foreign investment to York Region and the Greater Toronto Area. AURORA .yowre && good cowpa ry York Region Heart Alive program expands to YRT and local shelters York Regional Council has approved the expansion of the Heart Alive program to York Region Transit (YRT) staff and three emergency shelters in York Region, Twenty-six new life-saving automated external defibrillators (AEDs) will be funded through a Heart and Stroke Foundation grant to enable staff in public locations to treat victims of sudden cardiac arrest. The new AEDs will be shared between YRT enforcement and operations staff for use at transit stops and on vehicles, as well as York Region shelters Leader Place, Porter Place and Youth Shelter. The Heart and Stroke Foundation of Ontario will pay up to $3,500 for each of the 26 AEDs purchased by the Region for a total estimated cost of $91,000. Celebrate Sustainable Works with York Region this April and May The Regional Municipality of York invites residents to join in the 2nd Annual celebration of Sustainable Works over the months of April and May, Sustainable Works: Public Works partnering with our communities promotes the role of Public Works in environmental sustainability through a series of community activities and events. York Region public works encompasses the services of transit, roads, forestry, solid waste management, water and wastewater within York Region's Transportation Services and Environmental Services Departments. Hundreds of York Region staff and volunteers and thousands of residents will participate in more than 25 community events throughout Sustainable Works months. Residents can find more information on Sustainable Works in upcoming newspaper advertisements, YorkWorks community newsletter delivered to all York Region homes and the Region's website at www.vork.ca York Region receives Certificate of Appreciation for commitment to sustainable forest management York Region has received a Certificate of Appreciation from the World Wildlife Fund, Canadian Boreal Initiative, David Suzuki Foundation and Canadian Parks and Wilderness Society for the sustainable management of the York Regional Forest. The 2,200-hectare (5,436 acres) York Regional Forest was the first publically-owned forest in Canada to be certified as sustainable by the Forest Stewardship Council in 2000, York Region plants thousands of trees as part of 2009 Greening Strategy successes The Regional Municipality of York's Greening Strategy experienced tremendous success in 2009 with the preservation of several environmentally -sensitive properties, promotion of environmental stewardship through various programs and planting of tens of thousands of new trees. The Region's environmental efforts earned national recognition in June 2009 from the Canadian Association of Municipal Administrators, who bestowed their Award of Excellence for the Environment. York Region reached a number of significant milestones for our Greening Strategy in 2009, including: 2 i' AURORA ,yow're lao good cowpas y • Securing 73 hectares (180 acres) on three environmentally -significant properties in partnership with the Nature Conservancy Canada, the Oak Ridges Moraine Foundation, Toronto and Region Conservation Authority and the Town of Richmond Hill • A 28-hectare (69 acres) expansion of the York Regional Forest through recently secured properties • Planting 80,000 trees and shrubs in backyards, along streams and along street rights -of - way • Promoting environmental stewardship to thousands of residents through the popular York Children's Water Festival, Earth Week, Nature's Classroom programs for schools and monthly forest walks and festivals The 2009 Greening Strategy successes build upon a number of impressive accomplishments since the initiative begin in 2001. York Region has worked with environmental partners to help secure more than 850 hectares (2,100 acres) of environmentally -significant properties and planted more than 800,000 trees and shrubs. York Regional Council allocates $1.35 million annually to the York Region Greening Strategy for its property securement and education programs. York Region awards YRT southwest division contract to Veolla Transportation Inc. York Regional Council has approved a York Region Transit (YRT) contract valued at more than $139 million with Veolia Transportation Inc. for the start-up, operations and maintenance of transit service in York Region's southwest division Veolia startup activities will begin April 5, 2010, including employee recruitment, facility and equipment commissioning and administration before a five-year operating term begins August 1, 2016. The contractor will be responsible for the operation and maintenance of approximately 30 routes and 125 vehicles. The southwest contract will be operated out of York Region's new transit facility located at 8300 Keele Street in the City of Vaughan. York Region donates three decommissioned EMS vehicles York Regional Council approved the donation of three Emergency Medical Services (EMS) ambulances to a relief organization in Haiti, Centennial College in the City of Toronto and Ontario Police College in Aylmer, Ontario. The three vehicles decommissioned in early 2010 will be used for medical attention in Haiti, driver training in the Centennial College paramedics program and police training at Ontario Police College. Successful operator certificate renewal for EMS York Regional Council received a report on the successful completion of the Ministry of Health and Long-term care certification review for York Region Emergency Medical Services (EMS). As a result, renewal of the EMS Land Ambulance Operator Certificate through to December 31, 2012 will ensure continued delivery of quality service to all York Region residents and visitors. 3 Iluk Au1ZoRA you. -& ltv good cowpaty 2009 York Region, Tourism Program reviewed York Regional Council today received an overview of the 2009 York Region tourism program, including the marketing, industry relations and destination development initiatives that were implemented last year. In 2009, the core activities were marketing and industry partnership development. The marketing program focused on promoting York Region by experience and by season, utilizing on-line advertising, radio and print media directed at leisure consumers and the meetings and group markets in York Region, the GTA and Ontario. Industry partnership development included the facilitation of four educational workshops, a redesigned Keynote, Meeting and Conference Planner and ongoing consultations to assist the tourism industry in making informed decisions. The Ministry of Training, Colleges and Universities provided $420,000 in funding to modify the existing York Region Tourism Customer Service program to include an online training toolkit. 2010 YorkLink Directory approved York Regional Council today reviewed an update to the 2010 YorkLink Directory edition and approved the printing, release and promotion of the directory along with the website, www.yorklink.org Now in its 11th year, YorkLink continues to inform local communities, school boards, other levels of government and community agencies about more than 700 agencies and service providers in The Regional Municipality of York that are listed in this comprehensive guide. For people with visual disabilities, YorkLink is available in a pdf format. In addition, York Region offers assistance to users in 12 languages. For assistance, please call 1-877-263-6867, For more information, please visit www.yorklink.orq To obtain a printed copy, call 905 830-4444 or 1-877-464-9675, ext. 2101, or email yorklink@york,ca Next meeting of York Regional Council York Regional Council will meet on Thursday, April 22"d at 9:30 a.m. at the York Region Administrative Centre Council Chambers, located at 17250 Yonge Street in the Town of Newmarket. Respectfully submitted for Council's information. Phyllis M. Morris Mayor El AuioRA yOwrZ Lib 6,00di COwpal y, M E M O RAN D U M Director of Corporate & Financial Services Department Date: March 30, 2010 To: Mayor Morris and Members of Council From: Dan Elliott, Director of Corporate & Financial Services - Treasurer Re: Replacement Schedule of Councillor Remuneration and Expenses Subsequent to the publication of tonight's agenda, it was drawn to my attention that the Attachment #1 schedule in staff report CFS10-006 included a duplication for Deputy Mayor McRobert's information, both of which were included in the column totals. In review, I also noted that the sub -totals and line totals columns add no useful information to the report. In preparing the replacement schedule, I have also clarified the column titles to more closely relate to the authorizing by-laws. As noted in the body of the report, all Councillor remuneration and expenses paid were properly authorized, supported and properly approved for payment, and all were within the budget allowances for the expenses as incurred. Please substitute the attached Attachment #1 for that included in the agenda as circulated. I apologize for any confusion this substitution may or may have caused. parr liott Director of Corporate & Financial Services \\\\\\\\\EE \\ \ ƒ /\ §�{ \\} k)} §§3 (}) o <L2 2/