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AGENDA - Council - 20100126COUNCIL MEETING AGENDA N0.10-01 TUESDAY, JANUARY 26, 2010 7:00 P.M. COUNCIL CNAMBERS AURORA TOWN NALL PUBLIC RELEASE January 22, 2010 Awl AuRoRA TOWN OF AURORA COUNCIL MEETING AGENDA NO, 10-01 Tuesday, January 26, 2010 7:00 p.m. Council Chambers I DECLARATIONS OF PECUNIARY INTEREST H APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Customer and Legislative Services Department be approved as presented. 111 OPEN FORUM IV ADOPTION OF MINUTES Council Minutes of Tuesday, December 8, 2009 pg. 1 Special Council - Public Planning Minutes of pg. 12 Tuesday, December 15, 2009 RECOMMENDED: THAT the Council minutes of Tuesday, December 8, 2009 and the Special Council - Public Planning minutes of Tuesday, December 15, 2009 be adopted as printed and circulated. V PRESENTATIONS None Council Meeting Agenda Tuesday, January 26, 2010 Page 2 of 10 V1 PUBLIC SERVICE ANNOUNCEMENTS VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION IX DELEGATIONS a) Fire Chief Ian Laing and Deputy Fire Chief Paul Leslie Re: Item 3 — Fire Services Report 2010-01 Revised Emergency Response Plan and By-law 5200-10 X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION XI REGIONAL REPORT York Region Council Highlights — December 16, 2009 pg. 56 Mayor's Report RECOMMENDED: THAT the Regional Report be received for information. Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS Xlll CLOSED SESSION RECOMMENDED: THAT Council resolve into a Closed Session, following adjournment, to consider: - property matter — Ross Street right-of-way - personal matters — GAO performance review Council Meeting Agenda Tuesday, January 26, 2010 Page 3 of 10 XIV READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5175-09 BEING A BY-LAW to pg. 61 appoint a Treasurer for The Corporation of the Town of Aurora 5198-09 BEING A BY-LAW to pg. B2 amend Parking By-law 4574-04.T, as amended, with respect to parking on various street in the northeast quadrant of Bayview Avenue and Wellington Street East 519.9-10 BEING A BY-LAW to pg. 64 prescribe maximum rates of speed on certain streets in the Town of Aurora 5200-10 BEING A BY-LAW to pg. 66 adopt a Municipal Emergency Management Program and to establish an Emergency Response Plan (Fire Services report 2010-01 — January 26110 Council) 5201-10 BEING A BY-LAW to pg. 67 designate and erect stop signs at the intersection of Delattaye Avenue and River Ridge Boulevard 5202-10 BEING A BY-LAW to pg 68 exempt Lots 3, 6, 57 and 65 on Plan 65M-4079 from Part -Lot Control (Country Wide Homes at Aurora Inc.) (report PL10-001— January 19110 GC) 5204-10 BEING A BY-LAW to pg. 69 amend By-law 4636-051, to establish a schedule of fees for applications made in respect of planning matters (report PL10-003 — January 19110 GC) Council Meeting Agenda Tuesday, January 26, 2010 Page 4 of 10 5205-10 BEING A BY-LAW to pg. 72 adopt Official Plan Amendment No. 71 (report PL10-004 — January 19110 GC) 5208-10 BEING A BY-LAW to pg. 82 Appoint a Fire Chief for Central York Fire Services (Ian Laing) 5207-10 BEING A BY-LAW to confirm actions by pg. 83 Council Resulting from Council Meeting 10-01 on January 26, 2010 XV ADJOURNMENT Council Meeting Agenda Tuesday, January 26, 2010 Page 5 of 10 AGENDA ITEMS 1. Special General Committee Meeting Minutes, Operating and pg. 17 Capital Budget - Monday, December 7, 2009 RECOMMENDED: THAT the minutes of the Special General Committee Meeting of Monday, December 7, 2009 be received for information and the recommendations carried by the committee be approved. 2. General Committee Meeting Minutes pg 21 Tuesday, January 19, 2010 RECOMMENDED: THAT the minutes of the General Committee Meeting of Tuesday, January 19, 2010 be received for information and the recommendations carried by the committee be approved. 3. Fire Services Report 2010-01 pg. 31 Re: Revised Emergency Response Plan RECOMMENDED: THAT By-law 5200-10, a by-law to adopt a municipal emergency management program and to establish an emergency response plan, be enacted. 4. CFS10-001 — 2010 Operating and Capital Budgets pg. 34 RECOMMENDED: THAT the 2010 Operating Budget summarized in Attachment #1 with a recommended 2.82% tax rate increase, a total tax levy of $27,405,100, and a total expenditure plan of $42,617,700 be approved; and THAT the 2010 Capital Budget for Repair and Replacement of existing infrastructure totalling $11,461,756 as detailed in Attachment #2 be approved; and Council Meeting Agenda Tuesday, January 26, 2010 Page 6 of 10 THAT the 2010 Capital Budget for New Capital and Significant Studies totalling $3,954,387 as detailed in Attachment #3 be approved; and THAT the Town's full-time staff complement be increased by 12 to 191 (excluding Library Board and York Central Fire staff) as presented in Attachment #5 and funded in the 2010 Operating Budget. 5. CFS10-02 — Canada Day Parade Update (to be provided at the meeting) 6. Adoption of Recommendations from Closed Session Meeting held pg. 49 on Tuesday, September 8, 2009 at the Special Council Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on. September 8, 2009 at the Special Council meeting regarding the following matters be approved: • Personal Matters (three items, deferred from July 21, 2009 Council Meeting); re: 1. Employment Status, re: Finance Department; 2. Employment Status, re: Human Resources; and 3. Applications for the Heritage Advisory Committee (Reported out — October 13, 2009) • Property Matters (two items) re: 1. Industrial Parkway South; and 2. St. John's Sideroad Adoption of Recommendations from Closed Session Meeting held on Tuesday, September 22, 2009 at the General Committee Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on September 22, 2009 at the General Committee meeting regarding the following matters be approved: • Legal Matter, re: Litigation Status Update; and 0 Solicitor -Client Privilege Matter, re: Confidential Legal Opinions Council Meeting Agenda Tuesday, January 26, 2010 Page 7 of 10 Adoption of Recommendations from Closed Session Meeting held on Tuesday, September 29, 2009 at the Council Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on September 29, 2009 at the Council meeting regarding the following matters be approved: • Property Matter, re: Ross Street Adoption of Recommendations from Closed Session Meeting held on Tuesday, October 6, 2009 at the General Committee Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on October 6, 2009 at the General Committee meeting regarding the following matters be approved: • Legal Matter, re: Proposed Payment of Compensation; and • Labour Relations Matter, re: Appointment of Director of Corporate and Financial Services; and • Solicitor -Client Privilege Matter, re: Remote Controlled Camera Installation Adoption of Recommendations from Closed Session Meeting held on Tuesday, October 27, 2009 at the Council Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on October 27, 2009 at the Council meeting regarding the following matters be approved: • Legal Matters (2 items), re: 1. Former Employee; and 2. Ontario Municipal Board Matter Council Meeting Agenda Tuesday, January 26, 2010 Page 8 of 10 Adoption of Recommendations from Closed Session Meeting held on Tuesday, November 3, 2009 at the General Committee Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on November 3, 2009 at the General Committee meeting regarding the following matters be approved: Labour Relations Matters (2 items), re: I. Corporate Organization Structure Review; and 2. Recruitment of the Director of Customer and Legislative Services Adoption of Recommendations from Closed Session Meeting held on Tuesday, November 17, 2009 at the General Committee Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on November 17, 2009 at the General Committee meeting regarding the following matters be approved: • Labour Relations Matters (2 items), re: 1. Offer of Employment for the Position of Town Clerk/Director of Customer and Legislative Services; and 2. Budget Issues • Solicitor -Client Privilege Matter, re: Information and Privacy Commissioner Order (Added Item) Adoption of Recommendations from Closed Session Meeting held on Saturday, November 21, 2009 at the Special General Committee Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on November 21, 2009 at the Special General Committee meeting regarding the following matters be approved: 0 Labour Relations Matter— verbal update Council Meeting Agenda Tuesday, January 26, 2010 Page 9 of 10 Adoption of Recommendations from Closed Session Meeting held on Tuesday, December 8, 2009 at the Council Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on December 8, 2009 at the Council meeting regarding the following matters be approved: • Personal Matter, re: Applications for the Economic Development Advisory Committee Adoption of Recommendations from Closed Session Meeting held on Tuesday, January 19, 2010 at the General Committee Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on January 19, 2010 at the General Committee meeting regarding the following matters be approved: • Legal Matter re: Former Employee • Labour Relations Matter Re: Employee Compensation • Legal Matter— Re: Potential Litigation 7. Memorandum from Mayor Morris pg. 53 Re: Correspondence from York Region Media Group — Celebration of the Arts RECOMMENDED: THAT the memorandum regarding Celebration of the Arts be received for information. Council Meeting Agenda Tuesday, January 26, 2010 Page 10 of 10 8. Memorandum from Councillor Stephen Granger pg. 55 Re: Notice of Motion from January 19, 2010 General Committee Regarding Steps Required to Place Question on Ballot for October 25, 2010 Municipal Election RECOMMENDED: THAT Council provide direction. COUNCIL AGENDA - January 26, 2010 Previous Council Minutes Auk TOWN OFAURORA COUNCIL MEETING MINUTES NO. 09-33 Council Chambers Aurora Town Hall Tuesday, December 8, 2009 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Gallo, Granger, MacEachern, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Assistant Town Solicitor, Director of Building and By-law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Tteasurer and Council/ Committee Secretary Mayor Morris called the meeting to order at 7:03 p.m. I DECLARATIONS OF PECUNIARY INTEREST . There were no declarations of pecuniary interest under the Municipal Conflict of InterestAct. ll APPROVAL OF AGENDA Moved by Councillor Wilson Seconded by Councillor MacEachern THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional item, be approved: ➢ Presentation e) — Presentation of the 2009 Arts and Culture Grant Awards by Mr, Lorne Merkur and Mayor Morris CARRIED III OPEN FORUM Mr. John Crowell, representing Neighbourhood Network, addressed Council to bring awareness to their 2°d Annual Volunteer Snow Removal Program. Mr. Crowell advised that 30 residents in Newmarket/Aurora were assisted through this program last year, and that volunteers are being sought again this year. Mr. Crowell provided the following Neighbourhood Network contact information for volunteers, as well as seniors or those with disabilities requiring assistance: ➢ Address: 14988 Yonge Street, Aurora ➢ Phone: 905-726-3737 ➢ Website: neighbourhoodnetwork.org -1- OUNCIL AGENDA - January, 26, 2010 Minutes of Council Meeting Tuesday, December 8, 2009 Page 2 of 11 Previous Council Minutes .2 Mr. Nick Spensieri, Manager of Parking infrastructure for GO, addressed Council to provide an overview of the GO parking garage being constructed on Wellington Street East. Mr. Spensieri advised that 150 spaces on the third level will be open before Christmas and that final.completion is targeted for February 15, 2010, at which time a total of 866 spaces will be available. IV ADOPTION OF MINUTES Special Council Minutes of Tuesday, November 24, 2009 Council Minutes of Tuesday, November 24, 2009 Moved by Councillor Granger Seconded byCouncillor Gallo THAT the Special Council minutes of Tuesday, November 24, 2009 and the Council minutes of Tuesday, November 24, 2009 be adopted as printed and circulated. CARRIED V . PRESENTATIONS a) Presentation by Mayor Morris Re: Official Olympic Torch Relay Announcement for 2010 Winter Olympics Mayor Morris advised that the Town of Aurora has been selected as one of the 1,000 Canadian communities to host the Olympic Flame as it travels from coast to coast in 100 days leading up to the Opening Ceremonies of the Olympic Games in Vancouver. Mayor Morris advised that it will start at 9:50 a.m. from the Stronach Aurora Recreation Complex and end at 10:26 a.m. at Highland Chevrolet. Mayor Morris revealed the route of the Olympic Torch Relay through Aurora, which will take place on Friday, December 18, 2009. The Mayor indicated it would start at Bayview Avenue and Wellington Street East, travel west to Wells Street, turn south on Wells Street, pass by the Town Park to Metcalfe Street, then travel west to Church Street, pass the Church Street School Cultural Centre, then travel north on Yonge Street to the final destination at Highland Chevrolet. Mayor Morris invited everyone to join in the celebration scheduled to take place at Town Park from 10:45 a.m. until 12:45 p.m., as well as free skating which will be available from 1:0o p.m. until 3.00 P.M. at the Aurora Community Centre. b) Presentation by Mayor Morris to Mr. Kenneth White, Royal Canadian Legion Mayor Morris presentedMr. Kenneth White with a certificate to recognize and honour his receipt of the Meritorious Service Medal from the Royal Canadian Legion. c) Ms Wendy Kemp, Manager Water Resources, Region of York Re: Source Water Protection Ms Wendy Kemp addressed Council to provide an overview of Source Water Protection and to advise that an assessment report is due to the Province on June 29, 2010. Ms Kemp also advised that letters will be sent to land owners pertaining to activities or conditions which have been assessed as threats to water sources, and open houses. and public events will also take place. -2- COUNCIL AGENDA - January 26, 2010 Minutes of Council Meeting Tuesday, December8, 2009 Page 3 of 11 Moved by Councillor Granger Previous Council Minutes Seconded by Councillor Gaertner THAT the comments of the delegate be received for information. CARRIED e) Presentation of the 2009 Arts and Culture Grant Awards by Mr. Lorne Merkur and Mayor Morris Mayor Morris and Mr.. Lorne Merkur presented the 2009 Arts and Culture Grant Awards to the following recipients: ➢ Mary -Frances Turner on behalf of the Aurora Heights Scottish Country Dancers ➢ Debra Weller on behalf of the York Region Media Group Celebration of the Arts ➢ Phyllis Mahon on behalf of the Aurora Writers Group ➢ Flo Murray on behalf of the Aurora Seniors Book Club ➢ Sheila Ghazarian on behalf of the Aurora Seniors Art Group ➢ Janette Todd on behalf of the Aurora Scottish Country Dancers ➢ Susan Walmer on behalf of the Aurora Community Heritage Fair ➢ Andrew Kipfer and Jennifer Steen on behalf of the Aurora Historical Society ➢ Marco Ramunno on behalf of Doors Open Aurora ➢ .Rand Houghton on behalf of Playwrights of Spring ➢ Susan Laird on behalf of the Aurora Bantam Jays ➢ Sheryl Thomas on behalf of Marquee Theatrical Productions ➢ Toni Robinson and, Sarah Bradley of the Aurora Nursery School d) Mr. Daniele Zanotti; CEO, United Way of York Region Re; 2009 United Way Campaign Mr. Daniele Zanotti addressed Council to thank the Town of Aurora for its ongoing support of the United Way Campaign, Mr. Zanotti advised that York . Region residents are very aware of the challenges that the Region faces, such as the lack of affordable housing, an increasing number of residents living on low incomes and increasing single parent families. However, Mr. Zanotti stated, in the face of these challenges, York Region residents are requesting that the United Way focus on the following strengths: helping the youth grow up strong, economic independence for all residents and improving the well being of individuals and communities, specifically those moving into the Region or those who. are isolated. Mr. Zanotti advised that the United Way has reached 80% of its goal to raise $7.6 million. Moved by Councillor Wilson SecondedbyCouncillor Granger THAT the comments of the delegate be received for information. CARRIED VI PUBLIC SERVICE ANNOUNCEMENTS Mayor Morris advised that the Town of Aurora's Economic Development Department has launched a website, which may be accessed from the Town of Aurora's website, www,e-aurora ca. -3- OUNCIL AGENDA - January 26, 2010 Previous Council Minutes - 4 Minutes of council Meeting Tuesday, December 8, 2009 Page 4 of 11 Mayor Morris advised that the 2010 Budget has been finalized and is scheduled for final adoption at the Council meeting on January 26, 2010. Mayor Morris provided the following highlights from the budget deliberation process: ➢ capital budget of $15.4 million ➢ operating budget of $42.6 million ➢ 5.5% increase in financial support for Aurora Public Library ➢ improving maintenance to the parks ➢ corporate realignment of departments and services ➢ customer service strategy ➢ study regarding level of service required for sidewalks and bikeways ➢ illumination on Bloomington Sideroad between Yonge Street and Bayview Avenue installation of entrance feature on outside of CN Railway overpass. ➢ formalized, safe pedestrian railway crossing at Cousins Drive ➢ increasing trail opportunities ➢ maintenance and refurbishment of existing infrastructure ➢ retrofitting of Town facilities to improve energy efficiency and conserve energy ➢ increased contribution to the Arboretum Mayor Morris advised that the Aurora portion represents a 2.8% tax increase, and there is an expectation of a zero tax rate from the province with respect to education. Mayor Morris indicated that the Town is looking for volunteers for the Salvation Army Kettle Drive for the following dates: December 11, 12, 18, 19 and 24, 2009. Councillor McRoberts advised that there are 883 time slots of 2 hours available for those who would like to volunteer for the Salvation Army Kettle Drive. Councillor McRoberts provided the following contact information: ➢ Info Aurora 906-727-8214 ➢ Neighbourhood Network 905-726-3737 ➢ Salvation Army 905-895-6276 Councillor McRoberts also advised that on-line donations are being accepted at: ➢ Xettle www.e-aurora.ca (under Announcements) The Chief Administrative Officer introduced and welcomed Mr. John Leach, the new Director of Customer and Legislative Services/Town Clerk, who brings with him extensive experience from the City of Etobicoke, the City of Vaughan and the Town of Innisfil. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 5(2), 7, 10 and 12 were identified for discussion. Vill ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Gaertner Seconded by Councillor Gallo THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: -4- COUNCIL AGENDA - January 26, 2010 Previous Council Minutes - ! Minutes of Council Meeting Tuesday, December 8, 2009 Page 6 of 11 2. Special General Committee - Operating Budget Meeting Minutes Saturday, November 21, 2009 THAT the minutes of the Special General Committee - Operating Budget Meeting of November 21, 2009 be received and the recommendations carried by the Committee be approved. 3. Special General Committee - Operating Budget Meeting Minutes Monday, November 23, 2009 THAT the minutes of the Special General - Operating Budget Committee Meeting of November 23, 2009 be received and the recommendations carried by the Committee be approved. 4. Special General Committee - Operating and Capital Budget Meeting Minutes - Monday, November 30, 2009 THAT the minutes of the Special General Committee - Operating and Capital Budget Meeting of November 30, 2009 be received and the recommendations carried by the Committee be approved. 6. Central York Fire Services - Joint Council Committee Meeting Minutes September 16, 2009 THAT the minutes of the Central York Fire Services — Joint Council Committee meeting on September 15, 2009 be received for information. B. ADM09-016 — Request for Professional Real Estate Services for the Sale of the Town's 15059 Leslie Street Property THAT Council receive this report for information; and THAT Council award ADM2009-101 to DT.Z Barnicke — GTA Industrial Team for professional real estate brokerage services for the sale of the described lands located at 15059 Leslie Street; and THAT Council authorize the Mayor and Town Clerk to sign the required agreements to execute this award. 9. CS09-019 — Corporate Insurance Renewal THAT the insurance and risk management proposal submitted by BFL Canada in the amount of $291,211 plus taxes be approved; and THAT the Town of Aurora's corporate insurance policy be renewed for a one year period. 11. Adoption of Recommendations from Closed Session Meeting on Tuesday, December 1, 2009 THAT the recommendations from the Closed Session meeting held on December 1, 2009 regarding the following matters be approved: . j - :OUNCIL AGENDA - January 26, 2010 Previous Council Minutes - 6 Minutes of council Meeting Tuesday, December 8, 2009 Page 6 of 11 1. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and 2. personal matters about an identifiable individual, including municipal or local board employees CARRIED IX DELEGATIONS a) Ms Wendy Martineau, Resident Re: Item 1 — IES09-064 — Completion of Sidewalk on Nisbet Drive Ms Wendy Martineau addressed Council in support of the completion of a sidewalk on Nisbet Drive. Ms Martineau cited safety as the main reason for her support. Moved by Councillor Granger Seconded by Councillor Gaertner THAT the comments of the delegate be received for information and referred to item 1. CARRIED Councillor Gaertner left the meeting at 8:55 p.m. b) Mr. Don Roberts, Resident Re: Item 1 — IES09-064 — Completion of Sidewalk on Nisbet Drive Mr. Don Roberts addressed Council in support of the Town's new concept for a connectivity plan regarding the completion of a sidewalk on Nisbet Drive. Moved by Councillor MacEachern Seconded by Councillor Granger THAT the comments of the delegate be received for information and referred to item 1. CARRIED X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. IES09-064 — Completion of Sidewalk on Nisbet Drive (deferred from December 1, 2009 General Committee meeting) Moved by Councillor MacEachern Seconded by Councillor Granger THAT Capital Project No. 31075 for the reconstruction of Nisbet Drive include the completion of a sidewalk along Nisbet Drive from Fairway Drive south to the existing sidewalk near Sandusky Crescent; and THAT, should any significant changes be required, a consultative process take place. On a recorded vote, the resolution was CARRIED. -.6. COUNCIL AGENDA - January 26, 2010 Previous Council Minutes - i Minutes of Council Meeting Tuesday, December 8, 2009 Page 7 of 11 YEAS: 7 NAYS: 1 VOTING YEA: Councillors Collins-Mrakas, Gallo, Granger, MacEachern, McRoberts, Wilson and Mayor Morris VOTING NAY: Councillor Buck Councillor Gaertner was absent for the vote. 6. General Committee Meeting Minutes Tuesday, December 1, 2009 (2) PL09-085—Applications for Draft Plan of Subdivision Amendment to the Zoning By-law and Site Plan Approval Daniels LR Corporation 16933 Bayview Avenue Part of Lot 26, Concession 2, E.Y.S. Files D14.17.06, D12.03-06 and.1311.09.09 Moved by Councillor MacEachern Seconded by Councillor Gallo THAT Draft Plan of Subdivision D12-03-06 be approved for the creation of a residential condominium block for 134 stacked and street townhouse units; 20 semf-detached units; a commercial block; and, the completion of Lewis Honey Drive, by the Town of Aurora subject to Conditions of Approval attached as Appendix "A" being fulfilled prior to final approval; and THAT Council authorize the Mayor and Clerk to execute a "No Pre -Sales" Agreement between the Town and the Owner; and THAT Council authorize the Mayor and Clerk to execute a Subdivision Agreement between the Town and the Owner; and THAT a total of 154 units of sewage and water capacity be allocated to the Daniels LR Corporation draft plan of subdivision lands from the Town's conditional allocation for2011; and THAT Council enact implementing Zoning By-law 5184-09; and THAT, subject to any issues or comments raised by Council, Site Plan Application Dll-69-09 be approved to permit the development of the residential condominium block for.134 street and stacked townhouse units; and THAT Council authorize the Mayor and Clerk to execute a Site Plan Agreement between the Town and the Owner to facilitate the development of the residential condominium block; and THAT clause 104 of the agreement be replaced with the following: The Owner shall enter into an agreement with Enbridge prior, to the approval of the draft plan of subdivision providing that the Owner acknowledges that .noise mitigation measures related to the pressure reduction station, including a noise attenuation enclosure and other features, have been implemented and are necessary to ensure satisfactory noise mitigation as approved by Enbridge. Such agreement will ,OUNCIL AGENDA - January 26, 2010 Previous Council Minutes - 8 Minutes of Council Meeting Tuesday, December 8, 2009 Page 8 of 11 obligate the Owner to provide an indemnity in favour of Enbridge with respect to any actions, causes of action, claims or proceedings arising directly or indirectly from any noise mitigation measures that have been installed, constructed or otherwise provided and paid for in full or in part by other landowners and/or the Owner. .CARRIED UNANIMOUSLY Moved by Councillor McRoberts Seconded by Councillor MacEachern THAT the balance of the minutes of the General Committee Meeting of December 1, 2009 be received and the recommendations carried by the Committee be approved. CARRIED UNANIMOUSLY Central York Fire Services - Joint Council Committee Meeting Minutes October 20, 2009 (3) Residential Fire Sprinkler Resolution Moved by Councillor MacEachern Seconded by Councillor Granger THAT the matter be referred to staff for comment. CARRIED Moved by Councillor Wilson Seconded by Councillor Granger THAT the balance of the minutes of the Central York Fire Services — Joint Council Committee .meeting on October 20, 2009 be received for information. CARRIED UNANIMOUSLY 10. Memorandum from Councillor MacEachern Re: Motion — Recorded Votes (Notice of Motion provided at December 1, 2009 General Committee Meeting) Moved by Councillor MacEachern Seconded by Councillor Wilson THAT staff be directed to provide a report listing all recorded votes taken during this term of Council, to be included on a General Committee or Council agenda. On a recorded vote, the resolution was CARRIED. YEAS: 5 NAYS: 3 VOTING YEA: Councillors Gallo, Granger, MacEachern, Wilson and Mayor Morris VOTING NAY: Councillors Buck, Collins-Mrakas and McRoberts Councillor Gaertner was absent for the vote. -8- COUNCIL AGENDA - January 26, 2010 Previous Council Minutes - Minutes of Council Meeting Tuesday, December 8, 2009 Page 9 of 11 12. Memorandum from Councillor Wilson Re: Motion —Youth Councillor (Notice of Motion, provided at November 24, 2009 Council Meeting) Moved by Councillor Wilson Seconded by Councillor Gallo WHEREAS the Town of Aurora places high value on our youth of today; and WHEREAS the youth of today represent the voters of tomorrow for our Town; and WHEREAS participation in the local government is a critical component of all citizens; and WHEREAS we have just participated in and supported "Local Government Week"; and WHEREAS Council wishes to give youth the opportunity to participate in and learn about the procedures of local government; NOW THEREFORE BE IT RESOLVED: THAT Council appoint a "Youth Councillor" who would be nominated by students in the local high schools from grades 11i12 to participate in Council meetings for each of the remaining two semesters of the 2010 school year. The Youth Councillor for each semester would be assigned a Councillor mentor each semester and would attend Council meetings by taking a seat at the table, however, would not participate in discussions or speak, unless called upon by a member of Council through the Chair, and would have no voting privileges; and THAT Councillor Wilson be directed to work with staff to establish Terms of Reference and that these be brought back to the January 19, 2010 General Committee meeting to establish the role of an appointed Youth Councillor. On a recorded vote, the resolution was CARRIED UNANIMOUSLY_ YEAS: 8 NAYS: 0 VOTING YEA: Councillors Buck, Collins-Mrakas, Gallo, Granger, MacEachern, McRoberts, Wilson and Mayor Morris VOTING NAY: None Councillor Gaertner was absent for the vote. XI REGIONAL REPORT Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the Regional Report be received for information. CARRIED COUNCIL AGENDA - January 26, 2010 Previous Council Minutes - 10 Minutes of Council Meeting Tuesday, December 8, 2009 Page 10 of 11 XII NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS Councillor Collins-Mrakas wished her 6 year old niece a Happy Birthday. XIII CLOSED SESSION AGENDA Moved by CouncillorMacEachern Seconded by Councillor Granger THAT Council resolve into a Closed Session, following adjournment, to consider: ➢ Applications for the Economic Development Advisory Committee personal matters about an identifiable individual, including municipal or local board employees CARRIED XIV READING OF BY-LAWS Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 5184-09 BEING A BY-LAW to amend the Zoning By-law No. 2213-78, as amended (15933 BayviewAvenue) (related to report PL09-085 - Dec .1, 2009 General Committee meeting) 5187-09 BEING A BY-LAW to reallocate any 2009 Operating Surpluses (related to report .FS09-045 — Dec 1, 2009 General Committee meeting) 5191-09 BEING A BY-LAW to exempt Lots 4, 55 and 66 on Plan 65M-4079 from Part -lot Control (Country Wide Homes at Aurora Inc.) (related to report PL09-090 — Dec. 1, 2009 General Committee meeting) 5192-09 BEING A BY-LAW to levy interim property taxes for the taxation year 2010 (related to report FS09-052 — Dec 1, 2009 General Committee meeting) 5194-09 BEING A BY-LAW to amend By-law No. 5096-08.1-1 to appoint an official responsible for Town contact and staff direction in the absence of the Chief Administrative Officer 5196-09 BEING A BY-LAW to allocate any 2009 Water and Wastewater Surplus or Deficit (related to report FS09-045 — Dec 1, 2009 General Committee meeting) -10- COUNCIL AGENDA - January 26, 2010 Previous Council Minutes - 1 Minutes of Council Meeting Tuesday, December8, 2009 Page 11 of 11 5195-09 BEING A BY-LAW to confirm actions by Council Resulting from Council Meeting 09-33 on December 8, 2009 CARRIED UNANIMOUSLY XV. ADJOURNMENT Moved by Councillor MacEachern THAT the meeting be adjourned at 10:22 p.m. CARRIED THE MINUTES OF THE COUNCIL MEETING 09-33 ARE SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, JANUARY 26, 2010. PHYLLIS M. MORRIS, MAYOR -11- JOHN D. LEACH, TOWN CLERK COUNCIL AGENDA - January 26, 2010 Public Planning Minutes - AURORA TOWN OF AURORA SPECIAL COUNCIL - PUBLIC PLANNING MEETING MINUTES NO, 09-34 Council Chambers Aurora Town Hall Tuesday, December 15, 2009 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Gaertner, Gallo, Granger, MacEachem, McRoberts and Wilson MEMBERS ABSENT Councillor Collins-Mrakas OTHER ATTENDEES Marco Ramunno, Director of Planning and Development, Cristina Celebre, Planner, Cindy Janzen, Manager of Legislative Services/Deputy Clerk and Elma Stevenson, Council/Committee Secretary The Mayor called the meeting to order at 7:04 p.m 1 DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. ll APPROVAL OF AGENDA Moved by Councillor Buck Seconded by Councillor McRoberts THAT the agenda as circulated by the Customer and Legislative Services Department be approved as presented. CARRIED -12- ,OUNCIL AGENDA - January 26, 2010 Public Planning Minutes - 2 Special Council — Public Planning Minutes Tuesday, December 15, 2009, Page 2 of 5 111 PLANNING APPLICATIONS Mayor Morris outlined the procedures that would be followed in the conduct of the public meeting. The Deputy Clerk confirmed, that appropriate notice had been given and that signs had been posted on the subject properties in accordance with the relevant provisions of the Planning Act. 1. PL09-052 — Official Plan Amendment and Zoning lay -law Amendment Applications The Town of Aurora and Chak Wai Chong and Kathy Chong (In Trust) 16286 and 15306 Leslie Street Pt. Lot 21, Con. 2, Pt. 1 and 2 65R-2640 and Pt. Lot 21,.Con. 2 West of Leslie Street, North of Wellington Street East Files D09-02-09 and D14-13-07 Planning Staff The Planner provided a description of the application and reviewed the contents of the report, outlining the location of the property and current uses of the subject. and surrounding lands. The Planner stated that in May, 2009, Council approved an Offer to Purchase Agreement to sell 15286 Leslie Street to the adjoining owner, Chak Wai Chong (In Trust), at 15306 Leslie Street (located north of Wellington Street/west of Leslie Street) in order to develop the two merged properties as a Commercial and Professional Office Centre (Commercial Centre). The Town, in accordance with the terms of the Offer, has initiated and prepared an Official Plan Amendment application in collaboration with Cheng and granted consent to Chong to amend their Zoning By-law Amendment Application to include 15286 Leslie Street in the existing application. The conceptual plan proposes four buildings with a total floor area of approximately 10,000 m2 (100,000 sq. ft.) with a 15 metre (49 ft.) buffer on the west property line. The concept plan is proposing Buildings B, C and D as one storey buildings and Building A as a three storey building with two levels of below grade parking. Vehicular access is proposed from Leslie Street and the development proposes approximately 450 below and at grade parking spaces. An Environmental Impact Study (EIS) was completed in October 2009 by North South Environmental because the proposed development will require the removal of part of the plantation / woodland on the lands designated "Linear and Other Open Space" in order to determine the impacts of the proposed development on vegetation, wildlife and other natural features of the area. -13- COUNCIL AGENDA - January 26, 2010 Public Planning Minutes - : Special Council,— Public Planning Minutes Tuesday, December 15, 2009 Page 3 of 5 Applicant/Agent Ms Helen Lepek, Lepek Consulting Inc., addressed Council and stated that the applicant is requesting approval in principle for the Official Plan Amendment and Zoning By-law Amendment applications. Ms Lepek stated that The Salvation Army, owner of the lands to the north of the subject property, is interested in what development will take place on the subject property and that commercial uses will be compatible with development on their property. Public Comments Mr. John Bolen, IBI Group, was in attendance representing the Gama property located at 1452 Wellington Street East, directly south of the applicant lands. Mr. Bolen stated he has questions regarding the future development of these lands, i.e., the setback along the south property line, concerns regarding site plan details of the proposal relating to access onto Leslie Street, the effects of the proposal for the remaining properties fronting onto Wellington Street, stormwater management and sanitary sewer servicing issues. Mr. Bolen was advised by Staff that such issues and concerns as interconnections, stormwater management, drainage, sanitary sewers and traffic issues will be addressed as part of the site plan application process. Mr. Eric Liversidge, 1426 Wellington Street East stated he is the owner of the property immediately adjacent to the Stronach Recreation Complex at 1414 Wellington Street East. Mr. Liversidge requested that these properties not be developed in isolation, that the whole area be taken into consideration during the planning process, and that detailed planning take place relating to servicing. Mr. Jeff Barnett, Property Secretary, The Salvation Army, Ontario Central East Division and also a member of The Salvation Army Church, advised that The Salvation Army is the owner of 15338 Leslie Street and is submitting a site plan application sometime in 2010 which has taken into account the 2C Area Lands Study. Mr. Barnett stated there is a substantial slope on the property and they are trying to preserve the pond located on the lands. The proposed development will be actively used by the public and as a day care facility and they have concerns about what the public will see. The Salvation Army feels this proposal is in direct opposition of what they are trying to achieve and is concerned with the setback as well as the level of noise and traffic. Major Brian Bishop of The Salvation Army also addressed Council and stated that there will be a day care and a gymnasium on the property and they plan to create meditation trails and utilize the existing pond on the land. Major Bishop requested that consideration be given as to how these two development proposals will complement each other. -14- :OUNCIL AGENDA - January 26, 2010 Public Planning Minutes - 4 Special Council — Public Planning Minutes Tuesday, December 15, 2009 Page 4 of 5 The public portion of the meeting closed at 7:57 p.m. and Council's deliberations began. Moved by Councillor Buck Seconded by Councillor McRoberts THAT approval in principle be given to this proposal; and THAT staff be directed to proceed to the next available General Committee Meeting to adopt the proposed Official Plan Amendment; and THAT, once a formal site plan application has been submitted and reviewed by Town staff and the Region, the implementing zoning by-law amendment with the site plan application be presented to Council for consideration. On a recorded vote the resolution was CARRIED UNANIMOUSLY. YEAS:.8 NAYS: 0 VOTING YEAS: Councillors Buck, Gaertner, Gallo, Granger, MacEachern, McRoberts, Wilson and Mayor Morris VOTING NAYS: None Councillor Collins-Mrakas was absent. IV READING OF BY-LAWS Moved by Councillor Buck Seconded by Councillor McRoberts THAT the following listed by-law be given 13t 2nd and P readings, and enacted: 5197-09 BEING A BY-LAW to Confirm Actions by Council Resulting from Special Council — Public Planning Meeting 09-34 on December 15, 2009 -15- COUNCIL AGENDA - January 26, 2010 Public Planning Minutes - Special Council — Public Planning Minutes Tuesday, December 15, 2009. Page 5 of 5 V ADJOURNMENT Moved by Councillor Buck THAT the meeting be adjourned at 8:35 p.m. CARRIED THE MINUTES OF THE PUBLIC.PLANNING MEETING 09-34 ARE SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, JANUARY 26, 2010. PHYLLIS M. MORRIS, MAYOR -16- CINDY JANZEN, DEPUTY CLERK COUNCIL AGENDA - January 26, 2010 ITEM # 1-1 Auk TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 09-34 OPERATING AND CAPITAL BUDGET Council Chambers Aurora Town Hall Monday, December 7, 2009 ATTENDANCE COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Gallo,, Granger, MacEachern, McRoberts and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Building and By-law . Services, Director of Parks and Recreation, Director of planning and Development, Director of Corporate and Financial Services/' Treasurer, Acting Financial Analyst/Budget Coordinator, Cashtlow and Investment Coordinator, and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:06 a.m. 1 DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. H APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated, by the Customer and Legislative Services Department be approved. CARRIED General Committee recommends: THAT item 2 - 2010 Draft Capital Budget be brought forward for consideration first on the agenda, followed by item 1 - 2010 Draft Operating Budget. CARRIED -17- COUNCIL AGENDA - January 26, 2010 ITEM # 1-2 Special General Committee Budget Meeting Minutes Monday, December 7, 2009 Page 2 of 4 III DELEGATIONS None 2: 2010 Draft Capital Budget Status as of December 7, 2009 d) Confirmation of Funding Source for Cousins Drive Pedestrian Crossing Design Project General Committee recommends: THAT General Committee approve the funding source as the Municipal Capital Reserve for Capital Project #73127 Cousins Drive level Railway Crossing Design. CARRIED e) Consideration of Capital Project #73092 East Holland River Restoration General Committee recommends: THAT the recommendation regarding Capital Project #73092 East Holland River Restoration be received as Information. CARRIED General Committee recommends: THAT Project #31038 — Bloomington Road, Yonge Street to Bayview Avenue, Sidewalk, Bikeway & Illumination, be adjusted to reflect 100% funding from Development Charges, CARRIED General Committee recommends: THAT an additional $20,000 be put into the Repair and Replacement Capital Program to provide funding for the proposed replacement of Town of Aurora entranceway signs; and THAT the CAO be requested to report back to Council, with options and costs, prior to any expenditures being committed; and THAT these funds be taken from the Municipal Capital Reserve. CARRIED f) Final Confirmation of Capital Programs General Committee recommends: THAT General Committee recommend to Council final approval of the Capital Program for 2010 of $15,416,143. CARRIED .16. COUNCIL AGENDA - January 26, 2010 ITEM # 1 - Special General Committee Budget Meeting Minutes Monday, December 7, 2009 Page 3 of 4 1. 2010 Draft Operating Budget Status as of December 7, 2009 a-i) Reinstate Contribution to Legal Reserve THAT a $5.0,000 contribution to the legal reserve be included as part of the 2010 Operating Budget. CARRIED a-ii) Increase Provision for Assessment Appeals Adjustments THAT the provision for assessment appeals and tax adjustments be increased by $40,000 to total $200,000 as part of the 2010 Operating Budget. CARRIED b) Aurora Farmers Market THAT an additional allocation of $7,600, to be offset by an additional $7,100 increase in revenues for the Aurora Farmers Market be included as part of the 2010 Operating Budget, subject to a comprehensive report to General Committee prior to implementation of the Market Manager role. CARRIED General Committee recommends: THAT. the proposed adjustment #13, to increase the Cash to Capital Contribution by $90,000, be removed from the 2010 Operating Budget. CARRIED General Committee recommends: THAT the budget for Council conferences be reduced by a furthet $5,000 to the amount of $10,000. CARRIED General Committee recommends: THAT the proposed implementation of an Employee Assistance Program, for a budgeted amount of $25,000, be removed from the 2010 Operating Budget. DEFEATED General Committee recommends: THAT the proposed allocation of $100,000 to the Council Contingency' Reserve be reduced to $50,000. CARRIED -19- MUNCIL AGENDA - January 26, 2010 Special General Committee Budget Meeting Minutes Monday, December 7, 2009 Page 4 of 4 General Committee recommends: ITEM # 1-4 THAT the proposed new full-time position of "Crew Leader/Forestry Technician" be adjusted to have a start date of April 1, 2010, resulting in a reduction of $16,600 in the 2010 Operating Budget. CARRIED UNANIMOUSLY General Committee recommends: THAT the Community Grants Program be maintained at the 2009 level of $21,000, in anticipation of a new program structure and criteria. CARRIED General Committee recommends: THAT the supplementary taxes be increased by $100,000, to a total of $425,000. CARRIED UNANIMOUSLY c) Operating Budget Finalization THAT staff be directed to compile a summary budget report reflecting all adjustments to the October 26, 2009 Draft Operating Budget which have. been approved by General Committee, and present such report for final adoption to Council at its meeting on January 26, 2010. CARRIED VI ADJOURNMENT • General Committee recommends: THAT the meeting be adjourned at 9:35 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 09-34 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, JANUARY 26, 2010. PHYLLIS M. MORRIS, MAYOR - 20 . JOHN D. LEACH, TOWN CLERK COUNCIL AGENDA - January 26, 2010 ITEM # 2 Auk RA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO. 1&09 Council Chambers Aurora Town Hall Tuesday, January 19, 2010 ATTENDANCE COMMITTEE MEMBERS Councillor McRoberts in the Chair; Councillors Gaertner, Gallo, Granger, MacEachern and Wilson MEMBERS ABSENT Mayor Morris, Councillors Buck and Collins-Mrakas OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By- law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary Councillor McRoberts called the meeting to order at 7:06 p.m, DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary Interest under the Municipal Conflict of.., InterestAct. lI APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional item, be approved: ➢ Delegation b) — Ms Sher St. Kitts Re: Item 6 — LSAC09-1 o —Leisure Services Advisory Committee Meeting Minutes— December 17, 2009 (1) — LS09-053 — Canada Day Parade — Follow-up CARRIED 111 ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 09-30 November 21, 2009 Special General Committee Meeting Minutes, 09-31 November 23, 2009 -21 DUNCIL AGENDA - January 26, 2010 ITEM # 2 2 General Committee Meeting Minutes Tuesday, January 19, 2010 Page 2 of 10 Special General Committee Meeting Minutes, 09.32 November 30, 2009 General Committee Meeting Minutes, 09-33 December 1, 2009 General Committee recommends: THAT the Special General Committee Meeting minutes 09-30, dated November 21, 2009, the Special General Committee Meeting minutes 09- 31, dated November 23, 2009, the Special General Committee Meeting minutes 09-32, dated November 30, 2009 and the General Committee Meeting minutes, 09-33, dated December 1, 2009 be adopted. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 31 4, 6, 7, 8, 9, 11., 12, 14 and 15 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 5, 10, 13, 16, 17, 18, 19 and 20 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 5. EDAC09-10 - Economic Development Advisory Committee Meeting Minutes - December 17, 2009 THAT the Economic Development Advisory Committee Meeting minutes from the December 17, 2009 meeting be received for information and the recommendations contained therein be approved. 10. CLS10-002 - Recorded Votes THAT report CLS10-002 be received for information. 13. LGL10-001 - Extension of Agreement for Provision of External Legal Services THAT Council approve the roster of firms detailed below for the provision of external legal services to the Town on an exceptional and as -needed basis, as previously approved by Council on December11, 2007; and THAT the agreements with the roster of firms be hereby extended upon the terms and conditions provided herein for a further one (1) year term commencing January 1, 2010, as follows: -22- COUNCIL AGENDA - January 26, 2010 General Committee Meeting Minutes Tuesday, January 19, 2010 Page 3 of 10 ITEM # 2 - AREA OF LAW LEGAL FIRM General Municipal Weir Foulds, LLP (Primary Service Provider). Aird & Berlis LLP Gowling Lafleur Henderson LLP Thomson Rogers LLP Planning and Weir Foulds, LLP. (Primary Service Provider) Development Aird & Berlis LLP Gowling Lafleur Henderson LLP Thomson Rogers Litigation Paterson MacDougall LLP Thomson Rogers Environmental Wilims & Shier Environmental Lawyers LLP Gowling Lafleur Henderson LLP THAT Hicks, Morley, Hamilton, Stewart and Storie LLP continue as the primary service provider in the area of labour and employment law; and THAT the Town Solicitor be authorized to retain external legal services, from the list of approved firms and; alternatively, from any other firms as required on an exceptional and as -needed basis. 16. PL10.004 — Official Plan Amendment Application The Town of Aurora and Chak Wal Cheng and Kathy Chong (In Trust) 16286 and 16306 Leslie Street Pt. Lot 21, Con. 2, Pit and 2 66R-2640 and Pt. Lot 21, Con. 2 West of Leslie Street, north of Wellington Street East File D09-02.09 THAT Council enact By-law No. 5205-10, being a By-law to adopt Official Plan Amendment No. 71. 17. Memorandum from Mayor Morris Re: Correspondence from the Ministry of Citizenship and Immigration regarding Nomination Information for Ontario's Volunteer Recognition Programs for 2010 THAT the correspondence from the Ministry of Citizenship and Immigration regarding nomination information for Ontario's Volunteer Recognition Programs, for 2010, be received for information and referred to the Youth Co-ordinator for appropriate action. 16. Memorandum from Mayor Morris Re: Aurora Mayor's Prayer Breakfast THAT the memorandum regarding the Aurora Mayor's Prayer Breakfast be received for information. -23- *UNCIL AGENDA - January 26, 2010 ITEM # 2-4 General Committee Meeting Minutes Tuesday, January19, 2010 Page d of 10 19. Memorandum from the Manager of Strategic Initiatives Re; 2009 Year of Business Initiative THAT the memorandum entitled, "2009 Year of Business Initiative be received for information. 20. Memorandum from Mayor Morris Re: Donation of Book Titled "Sharing With Pride the Story of Municipal Engineers in Ontario" to the Aurora Public Library THAT Council receive and forward the donated book, titled "Sharing with Pride the Story of Municipal Engineers in Ontario" from the Municipal Engineers Association, to the Aurora Public Library. CARRIED VI DELEGATIONS (a) Mr. Tyler Barker, Aurora Resident Re: Item 2 - AAC09-09 - Accessibility Advisory Committee Meeting Minutes - December 9, 2009 Delegation (a) - YRT Mobility Plus Service Mr. Tyler Barker addressed General Committee regarding his concerns pertaining to York Region Transit Mobility Plus Service. General Committee recommends: THAT the comments of the delegate be received for information, referred to item 2 and that item 2 be brought forward for discussion. CARRIED 2. AAC09.09 — Accessibility Advisory Committee Meeting Minutes December 9, 2009 (DELEGATIONS) a) Mr. Tyler Barker, Resident Re: Concerns Regarding Mobility Plus — York Region General Committee recommends: THAT the Accessibility Advisor be directed to prepare a report for the Mayor's office summarizing the concerns and requests raised by Mr. Tyler Barker, . with respect to the York Region Transit (YRT) Mobility Plus Service; and THAT a request be made.to the Mayor's office that the concerns listed by the Accessibility Advisory Committee be communicated directly to the Region of York's Transportation Department as well as its Accessibility Advisory Committee; and THAT such report should include, but not be limited to, the following concerns and requests: -24- COUNCIL AGENDA - January 26, 2010 ITEM # 2 - General Committee Meeting Minutes Tuesday, January 19, 2o10 Page 5 of 10 • YRT Mobility Plus customer service should be aligned with the Accessibility forOntarians with Disabilities Act (AODA) standards; • York Region should supply additional Mobility Plus vehicles with rear -loading capability, to provide back-up for the 1 (one) vehicle currently in service, which is approximately 16 years old; • Mobility Plus hours of service for customers requiring rear -loading capability should be extended to include evenings and weekends; • the penalization system of banking demerit points must be reviewedand/or eliminated as to not penalize people with disabilities when circumstances are beyond their control; the 5 (five) minute departure window should be extended to a reasonable amount of time to allow any customer with obvious mobility restrictions/barriers to prepare, reach and board the vehicle safely; • all YRT Mobility Plus staff and drivers should receive the benefit of full comprehensive "Disability Awareness & Sensitivity Training'; .. • customers using the Mobility Plus service should be treated with respect in accordance. with regulation 429-07 under the Accessibility for Ontarians with Disabilities Act (AODA): "the 4 Principles of Accessible Customer Standards - Inclusion, Dignity, Equal -Opportunity and Integrity" and THAT it be recognized that these concerns and requests reflect the challenges faced by a growing number of people with disabilities and mobility restrictions across Aurora and York Region; and THAT Mr. Tyler Barker be invited to accompany Mayor Phyllis Morris when attending any meetings related to this issue; and THAT York Region Transit, York Region Accessibility Advisory Committee and YRT Mobility Plus be notified of the concerns raised, as soon as possible. CARRIED UNANIMOUSLY (1) Accessibility Advisory Committee Terms of Reference - Revised General Committee recommends; THAT the revised Terms of Reference for the Accessibility Advisory Committee be received and brought to a future Council meeting. CARRIED General Committee recommends: THAT the balance of the Accessibility Advisory Committee Meeting minutes from the December 9, 2009 meeting be received for information and the recommendations contained therein be approved. CARRIED -25- :OUNCIL AGENDA - January 26, 2010 ITEM # 2 - 6 General Committee Meeting Minutes Tuesday, January' 19, 2010 Page 6 of 10 (b) Delegation b) — Ms Sher St. Kitts Re: Item 6 — LSAC09-10 — Leisure Services Advisory Committee Meeting Minutes — December 17, 2009 (1) — L809-053 — Canada Day Parade —Follow-uP (Added Item) Ms Sher St. Kitts addressed General Committee to present a proposal regarding the Canada Day Parade. General Committee recommends: THAT the comments of the delegate be received for information, referred to item 6 and that item 6 be brought forward for discussion. CARRIED 6. LSAG09.10— Leisure Services Advisory Committee Meeting Minutes. December 17, 2009 (1) LS09-063— Canada Day Parade —Follow-UP General Committee recommends: THAT the matter be referred to staff; and THAT staff meet with Ms Sher St. Kitts in order to provide additional information for the next Council meeting. CARRIED UNANIMOUSLY General Committee recommends: THAT the balance of the Leisure Services Advisory Committee Meeting minutes from the December 17, 2009 meeting be received for information and the recommendations contained therein be approved. CARRIED VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None Vlll CONSIDERATION OF ITEMS REQUIRING'SEPARATE DISCUSSION 1. EAC09.09 — Environmental Advisory Committee Meeting Minutes December 3, 2009 (DELEGATIONS) (a) Mr. Peter Piersol, Chair of the Environmental Advisory Committee Re: Climate Change — Greenhouse Gas Emission Reduction Plans General Committee recommends: THAT the delegation by Chair Peter Piersbl entitled "Climate Change — Greenhouse Gas Emission Reduction Plans" be received; and -26- COUNCIL AGENDA - January 26, 2010 ITEM # .2 - General Committee Meeting Minutes Tuesday, January 19, 2010 Page 7 of 10 THAT it be recommended to Council that the Town of Aurora: (a) Commit to a climate protection local action plan, both Town and. community; (b) Join "Cities for Climate Protection" and/or 'Partners for Climate Protection"; (c) Request that Chair Peter Piersol work with Town Staff to start on milestones as soon as possible (emissions inventory early 2010 and reduction targets and action plan by late 2010); and Get credit for existing initiatives and manage future actions; and THAT the Chair of the Environmental Advisory Committee be invited to provide a presentation to Council regarding greenhouse gas emission reduction plans. CARRIED General Committee recommends: THAT the balance of the Environmental Advisory Committee Meeting minutes from the December 3, 2009 meeting be received for information and the recommendations contained therein be approved. CARRIED 3. TSAC09-08 — Traffic Safety Advisory Committee Meeting Minutes December 9, 2009. General Committee recommends: THAT the Traffic Safety Advisory Committee Meeting minutes from the December 9, 2009 meeting be received for information and the recommendations contained therein be approved. CARRIED 4. HAC09-10 — Heritage Advisory Committee Meeting Minutes December 14, 2009 General Committee recommends: THAT the Heritage Advisory Committee Meeting minutes from the December 14, 2009 meeting be received for information and the recommendations contained therein be approved. CARRIED -27- ;OUNCIL AGENDA - January 26, 2010 ITEM # 2-8 General committeemeeting Minutes Tuesday, January 19, 2010 Page 8 of 10 7. CA010-001 -- Collaborative Municipal Initiatives of the Six Northern Municipalities of York Region General Committee recommends: THAT the update report regarding Collaborative Initiatives of the Six Northern Municipalities be received for information purposes; and THAT Council endorse the continued collaboration as outlined in this report. CARRIED 8. CA010-002 - Request for Proposal for Integrity Commissioner fqr the Town of Aurora General Committee recommends: THAT Request for Proposal ADM2009-93 for Integrity Commissioner Services for the Town of Aurora be awarded to David Tsubouchi; and THAT staff negotiate and finalize an agreement for the provision of these services and report back with the final agreement for approval. CARRIED 9. CLS10-001 Pending List General Committee recommends: THAT item CLS39 on page 12 of report CLS10-001 be removed. CARRIED General Committee recommends: THAT item B105 on page 23 of report CLS10-001 be removed. CARRIED General Committee recommends: THAT item PRS38 on page 26 of report CLS10-001 be removed. CARRIED General Committee recommends: THAT item PDS43 on page 31 of report CLS10-001 be removed. CARRIED General Committee recommends: THAT item PDS44 on page 32 of report CLS10-001 be removed. CARRIED .28. COUNCIL AGENDA - January 26, 2010 ITEM # 2 General Committee Meeting Minutes Tuesday, January 19, 2010 Page 9 of 10 General Committee recommends: THAT the balance of report CLS10-001 be received for information. CARRIED 11. IES10-001 — Acceptance of Municipal Services —:Aurora,Gardens Subdivision — Registered Plan 65M-3181, 65M.3219 and 65M-3221 General Committee recommends: THAT Council accept the municipal services contained within Registered Plan 65M-3181, 65M-3219, 65M-3220 and 65M-3221 being Aurora Gardens Subdivision as detailed in Report No. IE810-001; and THAT Council enact By-law 5107-09.1) for the assumption of the subject municipal services; and THAT the Director of Infrastructure & Environmental Services be authorized to issue a Certificate of Acceptance of public works for said lands as required under Section 3.12 of the Subdivision Agreement; and THAT the Treasurer be directed to release the municipal servicing securities held in relation to these parts of the Aurora Gardens Subdivision. CARRIED 12. IES10-002 — Award of Tender No. IES2009-61 —'Supply and Delivery of One Full Size, Four Wheel Drive Truck with Dump Box General Committee recommends: THAT Tender No. IES2009-51 = Supply and Delivery of one, full size, four- wheel drive truck with dump box be awarded to Roy Foss Motors at the tendered price of $58,349, excluding taxes and including registration and licensing. CARRIED 14. PL10-001 — Application for Exemption from Part Lot Control Country Wide Homes at Aurora Inc. Lots 3, 6, 57 & 65, Plan 66M-4079 File D12-PLC-09-09 Related File D12-00-1A General Committee recommends: THAT Council approve the application for exemption from Part Lot Control submitted by Country Wide Homes at Aurora Inc. to divide Lots 3, 6, 57 and 65 on Plan 65M-4079 into eight (8) separate lots; and THAT Council enact By-law 5202-10. CARRIED -29- AUNCIL AGENDA - January 261 2010 ITEM # 2 -10 General Committee Meeting Minutes Tuesday, January 19, 2010 Page 10 of 10 16. PL10-003 — Amendment to Planning Application Fees By-law General Committee recommends: THAT Council adopt the attached Planning Fees By-law, which increases the fees for processing planning applications by 1.0% to reflect the Consumer Price Index; and THAT Council direct staff to index the fee schedule resulting from the Consumer Price Index on an annual basis as an administrative matter for January 1, 2011, 2012 and 2013 only. CARRIED IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS Councillor Granger provided a Notice of Motion for the January 26. 2010 Council agenda, pertaining to placing a question on the elector ballot for the October 26, 2010 municipal election. Councillor. Gaertner inquired as to whether the Region of York has any initiatives in place to offer support to the people of Haiti, to which the Chief Administrative Officer responded that he will discuss this with the Chief Administrative Officer of . York Region to determine whether there will be an item on their agenda, and if so, whether the municipalities will have input into the initiative. Councillor MacEachern provided a Notice of .Motion pertaining to Good Neighbour Civic Awards. X CLOSED SESSION. General Committee recommends: THAT General Committee resolve into a Closed Session, following adjournment, to consider: Labour relations or employee negotiations; and 2. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and 3. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Added at this point in the meeting) CARRIED XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 9:37 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 10-01 IS. SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, JANUARY 26, 2010. -30- COUNCIL AGENDA - January 26, 2010 2010-01-08 CENTRAL YORK FIRE SERVICES Fire Services Report 2010-01 To: Aurora Town Council Origin: Deputy Fire Chief Paul Leslie Subject: Revised Emergency Response Plan ITEM # 3 -1 RECOMMENDATIONS THAT By-Iaw:Number 5200-10, a by law to adopt a municipal emergency management program and to establish an emergency response plan, be enacted. COMMENTS The Emergency Management and Civil Protection Act requires that each municipality have an emergency management program that includes an emergency response plan. The Town of Aurora currently has a plan and program in place that is managed by the Community Emergency Management Coordinator. The Community Emergency Management Coordinator for the Town of Aurora is the Chief of Central York Fire Services. Recent initiatives by the provincial agency responsible for emergency management, Emergency Management Ontario, have necessitated revisions to the Town of Aurora Emergency Plan. These revisions simplify the organization of Town staff and provide for a more concise management group. The revised plan is. now consistent with the directions received from Emergency Management Ontario and provides the Town of Aurora with an effective and comprehensive tool for managing any emergencies that arise. -31- COUNCIL AGENDA - January 26, 2010 Fire Services Report ITEM # 3 - 2 Page 2 of 2 IMPACT ON THE MASTER FIRE SERVICE PLAN The revised Emergency Management Plan is consistent with the provisions for emergency management in the Master Fire Service Plan. CONSULTATION The revised Emergency Management Plan has been developed in consultation with Emergency Management Ontario and coordinated. with the Town of Newmarket and the Region of York. BUDGET IMPACT The modest costs to implement the revised plan are incorporated in the Central York Fire Services budget. CONTACT For further information regarding this matter, Deputy Chief Paul Leslie is the contact. -32- COUNCILIIAGENDI - JanuarlyygQ4g0MgTIONOFTHETOWN OFAURORA By-law Number 5200-10 BEING A BY-LAW to adopt a ..Municipal Emergency Management Program and to. establish an Emergency Response Plan. . ITEI�II ' ATTAO M-E, T ` WHEREAS the Emergency Management and Civil Protection Act, R:S.O. 1990, c.E.9, as amended (the "Act".), provides that every municipality shall, by by-law, adopt an Emergency Management Program that includes an emergency response plan; AND WHEREAS the Act provides that the Council for The Corporation of the Town of Aurora shall formulate an emergency. plan governing the provision of necessary services during an emergency and the procedures under and the manner in which employees and other persons will respond to the emergency,`and that Council shall, by by-law, adopt the emergency response plan; AND WHEREAS it is deemed advisable to approve an emergency response plan that Is based upon the Incident Management System ("IMS") as endorsed by Emergency Management Ontario; AND WHEREAS; on December 13, 2005, Council adopted By-law4731-05.P, being a . by-law to adopt .an Emergency Management Program and establish an emergency response plan; AND WHEREAS It is necessary to repeal By-law 4731-05.P and adopt an updated by- law in order to reflect the IMS revisions made to the emergency response plan. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. THAT the .Town of Aurora Emergency Response Plan attached as Schedule"N' to this By-law is hereby adopted; 2. AND THAT By-law 4731.05.P be and is hereby repealed. READ A FIRST AND SECOND TIME THIS 26th DAY OF JANUARY, 2010. READ A THIRD TIME AND FINALLY PASSED THIS 26" DAY OF JANUARY, 2010. PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK Aplmoved o to Form 'B,(Le Services Sl�r� wno¢• G• s itor 9ntc �1� /a -33- COUNCIL AGENDA - January 26, 2010 ITEM # 4 -1 TOWN OF AURORA AURORA. COUNCIL REPORT No. CFS10-001 SUBJECT: 2010 Operating and Capital Budgets FROM: Dan Elliott, Director of Corporate & Financial Services DATE: January 26, 2010 RECOMMENDATIONS a) THAT the 2010 Operating Budget summarized in Attachment #1 with a recommended 2.82% tax rate increase, a total tax levy of $27,405,100, and a total expenditure plan of $42,617,700 be approved; and, b) THAT the 2010 Capital Budget for Repair and Replacement of existing infrastructure totalling $11,461,756 as detailed in Attachment#2 be approved; and, c) THAT the 2010 Capital Budget for New Capital and Significant Studies totalling $3,954,387 as detailed in Attachment #3 be approved; and, d) THAT the Town's full-time staff complement be increased by 12 to 191 (excluding Library Board and York Central Fire staff) as presented in Attachment #5 and funded in the 2010 Operating Budget. PURPOSE OF THE REPORT To present for formal adoption the 2010 Operating and Capital Budgets as approved by the Budget Committee, BACKGROUND Budget preparation for2010 was initiated with Report FS09-032 as approved by Council on July 21, 2009. The 2010 budget directives were to: • Maintain existing services levels; • Identify efficiencies and savings available; • Capital and Operating budgets will manage the Town's active and passive capital infrastructure in a prudent manner, with the goal to efficiently maintain their levels of serviceability for both the long and the short term; • Minimize the impact of inflation, growth, and legislative changes; • Enhance the resiliency and capacity of the organization to respond to future challenges and change. Proposed 2010 Operating Budget and Capital Budgets have been reviewed in detail by the Budget Committee of Council. The operating budget is presented in three sections: Base Budget, Previous Commitments & Actions, and New Items. 111114fl o =NCIL AGENDA - January 26, 2010 ITEM # 4-2 January 26, 2010 - 2 - Report No. CFS10-001 The Base Budget reflects existing 2009 service levels and staff levels as approved in 2009. This section also includes all costs and revenues related to growth, including the additional tax revenue arising from assessment base growth. Previous Commitments & Actions are items affecting the 2010 budget which have previously been approved by Council for implementation in 2010, or are annualizations of such items from 2009 budget. These reflect changes in policy, practice, or level of service, and include some reversals or reinstatements of prior year budget adjustments. • New Items reflect any changes to service levels, all new staff requests, or any other new initiatives. On October 26t", 2009, staff presented to Budget Committee an overview of the first draft of the Town's Business Plans and the Operating and Capital budgets. At that time, the draft budget had a total deficit of $1,314.100, which if the entire deficit was to be funded through increased taxation, would equate to a tax rate increase of 4.95%. Throughout the months of November and December, the Budget Committee deliberated the budget and made a number of changes. Those changes are outlined on Attachment #5 and reduced the funding deficit to $752,300, with a tax rate increase of 2.82%. The Budget Committee Approved 2010 Operating.and Capital Budgets are summarized in Attachments #1, #2, #3 and, #4. The Operating Budget Town share of the tax bill to increase by 2.82% To achieve a tax rate increase of 2.82% staff and Committee managed the costs of providing existing levels of services or service enhancements which would apply pressure to increase the tax rate. The 2.82% tax rate increase, or $752,300 deficit, is broken down into the following elements: Tax Rate Tax Rate Increase Breakdown Amount Pressure Base Services Previous Commitments & Actions New Items and Projects Tax Rate Impact before Growth New Tax Revenue from Growth Net Tax Rate Increase -35- $161,400 0.61% 639,600 2.40% 690,800 2.59% 1,491,800 5.60% (739,500) 2.77% $752,300 2.82% COUNCIL AGENDA - January 26, 2010 ITEM # 4 - January 26, 2010 - 3 - Report No. CFS10-001 A graphical presentation of the Tax Rate Increases is set out in Attachment 0. Overview The 2010 Operating Budget provides an increase in total expenditures of $1,832,100 or 4.49%, from $40,785,600 in 2009 to $42,617,700 in 2010. Total expenditures include $20,541,569 or 42.4% for direct personnel related costs. The Operating Budget includes an increase in non -taxation revenues of $340,200 or 2.29% from $14,872,400 in 2009 to $15,212,600 in 2010. Total non -taxation revenues include among other items $8,441,345 in user fees, fines & charges, $1,608,584 transferred in from reserves, $1,840,400 of investment income, and $1,465,000 of federal gas tax transfers. Taxation revenue has been budgeted to increase by $1,491,800. The increase is comprised of two components: assessment growth and tax rate increase. Assessment growth is the result of an increasing number of assessable properties and structures within Town. Aurora's assessment base growth resulted in a 2.85% increase in revenue, or $739,500 of additional taxation revenue. The balance of the increase in taxation revenue will be generated by the 2.82% tax rate increase on all properties. Base Services Budget meets needs of a growing community and inflation The base is impacted by staffing costs, economic factors, inflation, growth of volume of services and activity, and new or increased fees and other revenues. The Base Budget is not off -set by any additional tax levy which arises from the growth of the community's assessment base from development, however cost reductions, curtailments and efficiencies captured have reduced the pressure. Base budget operational costs related to all existing full time staff increased by $338,630 for cost of living adjustments and increases in corporate benefit coverages. Costs related to any new staff are not included in this Base Services budget. All approved positions are budgeted for the full year. However, due to naturally occurring turnover, some vacancies will arise during the year. For the first time, Aurora has included a provision of $275,000 to reduce the overall staffing costs to reflect this reality. This particular issue has been a large part of past year's operating surpluses, which will now be avoided. In addition, each department reviewed all direct costs of services and programs for efficiency and effectiveness as well as the impacts expected from normal inflationary and market pressures. Each department also needed to provide for additional costs to provide services to the growing community, such as additional waste and recycling costs, and additional recreational services demands. Inflationary and Growth pressures are experienced by every department. While the Town's share of the costs of fire and emergency services provided by Central York Fire Service increased 2.95%, the $181,000 increase to our largest direct cost represents a 0.7% tax rate pressure. Contributions from the tax levy to the capital program, or "cash for capital", remains unchanged from 2009 in the Base Budget at $2.695 million. A recommended increase to this amount for 2010 is noted in the "New Items" section of the budget. -36- :OUNCIL AGENDA - January 26, 2010 ITEM # 4-4 January 26, 2010 - 4 - Report No. CFS10-001 Operational funding support for the Aurora Public Library has been increased by 5.52% or $150,000 to a total of $2,719,500 to reflect the increasing usage and service demands of the community at our library. The cost of planning and running the 2010 municipal election is estimated at $217,500, and is neutral to the operating budget due to funding from the Election Reserve. The Election Reserve receives contributions from the Operating Fund over past years, in an effortto smooth the financial impact of election costs to the budgets during the full term of Council. Supplementary taxation revenues are revenues billed mid -year for new properties or structures not previously assessed. The approach to estimating and budgeting this revenue was reviewed, resulting in the base budget provision for supplementary tax revenue being increased by $75,000. After reviewing the costs of all existing programs, services and revenues, the net base services budget of the corporation increased by only $161,400 which results in a tax rate pressure of 0.61%. This value is essentially representative of the additional costs to service the growth of the community and the cost of overall inflation for the town's operations, net of cost savings, efficiencies and increased non -tax revenues. Previous Commitments & Actions have operational impacts for 2010 The Previous Commitments & Actions element of the budget represents new costs or pressures for 2010 which arise from legislative changes, or from actions or commitments of Council from prior years. The total net impact to the Operating Budget of these changes is $639,600, representing a 2.4% tax rate pressure. The following outlines the key items of the budget in this group: • Additional $118,000 operating costs for full year of operation contract for Church Street School Cultural Centre. o Additional $361,000 for implementation of a new organizational structure, including the addition of four new managerial staff to improve the operational effectiveness of the Town. Additional operational efficiencies and improvements are expected to be implemented for savings in future year budgets. $65,000 with an additional $35,000 from reserves is allocated for compliance initiatives and a staff resource to meet the strict requirements of the emerging Accessibility for Ontarian's with Disabilities Act (AODA). A contingency provision of $50,000 has been reinstated to provide Council with the financial resources to respond to in -year issues of either a community or operational nature, or any other matter which Council directs. New Services, Programs & Enhancements provide increased levels of services to the community from 2009 The New Items section of the budget represents new initiatives or new items recommended by Committee for 2010. $690,800 of additional operating funding has been recommended in this section, representing a 2.59% tax rate pressure before growth revenues. Noteworthy items include the following: .37. COUNCIL AGENDA - January 26, 2010 ITEM # 4 - January 26, 2010 - 5 - Report No. CFS10-001 New staffing needs: Eight new full time complement additions or conversions to full time are recommended. Other positions were requested, but not recommended for funding. Attachment #7 New Positions Listing outlines all recommended positions and the fiscal impacts of each. Net of some Building Fee funding, the cost of these recommended positions is $303,352 imposing a tax rate pressure equivalent of 1.14%. HST: Staff estimated the impact of the HST to be approximately $50,000 in operational savings in the first part year of operation. However, an increased cost of $180,000 is estimated for our combined planned capital investment program for 2010. Contributions to Capital: In 2009, the operating budget funded capital projects in the amount of $2,694,000. For 2010; an increase in this contribution of $156,000 plus the HST impact of $180,000 is reflected in the budget, and the full amount of $3,030,000 is noted as a "cash for capital' allocation without links to any specific projects. Additional funding has been requested to increase the capacity of the Parks Division to maintain shrub beds more regularly throughout the Town. An amount of $120,000 has been endorsed for this purpose, making up for the additional maintenance work required due to the prohibition of the use of herbicides and pesticides. Committee also recommends introduction of an Employee Assistance Program at a first year estimate of $26,000. With the many stresses which face our community today, staff require additional confidential support systems, frequently provided through employee assistance programs or an "EAP". Growth in the Assessment Base yields additional tax revenue to mitigate budget During the course of 2009, new construction and other development activities have resulted in new assessment being added to the community. This new growth represents an estimated 2.85% growth in tax revenues to the Town for 2010. (This growth amount does not stem from the phase -in of reassessment adjustments for individual properties.) A total of $739,500 of new tax revenue is estimated to be available to fund the Operating Fund. This additional growth revenue reduces the combined tax pressure of the foregoing budget changes by 2.77% from 5.6% down to 2,82%. Overall, the Committee recommended 2010 Operating Budget presents a proposed operational services bundle which requires an additional $752,300 to be raised from the tax levy. This represents a 2.82% tax rate increase to fund new and existing services and initiatives. Capital Budgets For 2010, the capital budget has been segregated into two parts for more focussed examination due to the conceptual differences in funding sources: Repair and Replacement Infrastructure Capital Growth and Other Infrastructure Capital and Major Planning Studies -38- IOUNCIL AGENDA - January 26, 2010 ITEM # 4-6 January 26, 2010 - 6 - Report No. CFS10-001 $11,461,766 recommended for investment in existing infrastructure The proposed Repair and Replacement Capital Budget far 2010 represents a gross cost of $11.5 million, funded with $2.3 million from grants, with the balance coming from capital reserves or the "cash for capital" contribution from the Operating Budget. The program includes restoration work to roads, water lines, sewer lines, storm water management systems, pavement and hardscaping, carpeting at the library, some fleet vehicles and some replacement equipment. Attachment #2 outlines the recommended Repair and Replacement Capital program by project. Investment in new capital infrastructure or major studies proposed at $3,964,387 The proposed New Capital and Significant Studies Budget represents a gross cost of $3.95 million, funded mainly with development charges of $3.6 million. The balance of the program is proposed to be financed $207,000 from outside sources including grants, with the remaining $1,037,150 to be funded from various othertown reserves, including the levy "cash for capital" contribution to Municipal Capital. This capital program includes the annual debt repayment for the ARC complex. Other significant projects include: • A study to evaluate the service needs for pedestrian and cycling routes along Bloomington Road from Bathurst Street to Bayview Avenue • funding for the Official Plan review and the 2C Secondary Plan study • initial work on the trails master plan Attachment #3 outlines the recommended New Capital and Significant Studies program for 2010. Attachment #4 presents the combined capital program by category. Water and Waste Water Budget yet to be prepared Due to time constraints anticipated in preparation for early adoption of the Operating Budget, the Water and Wastewater budget has not yet been completed by staff. Once final wholesale costs have been approved by the Region of York, staff will finalize the budget for presentation to Council in the first quarter of 2010. Taxpayer Impacts The 2010 Draft Operating Budget proposes a 2.82% tax rate increase on the Town portion only of the tax billing, which translates into an extra 8 cents per day, or about $31.00 per year for a home assessed at $300,000 (for the 2009 taxation year). For reference, Attachment #8 outlines graphically the Aurora tax rate changes since 1991. The Region and School tax rates for 2010 have yet to be finalized, however both are speculated to remain at 0% for a variety of reasons. Should this occur, the combined impact to the total tax bill would then be only 0.92% tax increase, with the same 8 cents per day or $31.00 per year increase. Budget Binder of details to be reissued this week Staff are in the process of updating the entire budget binder of details which was previously circulated to members of Budget Committee at the beginning of budget deliberations. The update will reflect all changes and will be circulated to all existing binders. Copies of the Budget Detail Binderwill be available for inspection by the public at the Clerk's Counter on -39- COUNCIL AGENDA - January 26, 2010 ITEM # 4 - 1 January 26, 2010 - 7 - Report No CFS10 001 the Second Floor, the Info Aurora Counter on the Ground Floor of Town Hall, and at the Aurora Public Library. The Town's website will be shortly updated to reflect the budget highlights. Given the size, the full Budget Binder will not be posted on the website. CONCLUSIONS The 2010 Operating Budget provides for a Municipal Tax. Levy of $27,405,100, which reflects a tax rate increase of 2.82%. ATTACHMENTS Attachment #1 — 2010 Operating Budget — Summary by Department Attachment #2 — Repair and Replacement Capital Budget Attachment #3 — New Capital and Significant Studies Budget Attachment #4 — Combined Capital Budget Allocation by category Attachment #5 — Budget Committee Adjustments to CAO's October 26th Draft Budget Attachment #6 — Tax Rate Increase Outline Attachment #7 — New Positions Listing Attachment #8 — History of Aurora Tax Rate Increases DMFtkidt't, C.A. Director of Corporate & Financial Services Neil Garbe Chief Administrative Officer MUNCIL AGENDA - January 26, 2010 ITEM # 4-8 Town of Aurora 2010 Final Operating Budget Summary by Department Operating Fund Gross Expenses Council Chief Administrative Office Customer & Legislative Services Legal Services Corporate & Finuncial Services Corporate Expenses Fire & Emergency Operations Planning & Development Services Bulls ing & By Services Infrastructure & Environmental Services Parks & Recreation Library 2009 We Council Included 2010 Approved Base Approved Srve Raw Final nudeet Budeet Level Chapin- Items But $642.000 $6(l $0 $0 $660,80D 966,000 934,600 136,40D 30,000 1,103,000 1,154,000 1,052,100 327,400 0 1,379,600 647,100 804,500 2,700 0 607,100 2,538,100 2,724.100 148,600 210,000 3,082,800 5,309,100 4,239,200 168,800 295,000 4,703,000 6,335,400 6,516.400 0 0 6,516,400 1,343,800 1,405.700 (1.200) 0 1,484,500 2,156,200 2,425,200 111,500 75,600 2.612,400 10.589,300 10,607,800 9,700 33,400 1D,550,900 6.386,100 6,609,400 116,900 122,400 6,847,700 2719,600 2,869,600 0 0 �2,869,500 ATTACHMENT#i Dollar 1° cianae Can e (fay.)unfay. $18,800 2.93% 137,000 14.18% 225,600 19.56% 160,000 24.73% 644,700 21.46% (606,100)-11.42% 181,000 2.86% 140,700 10.47% 466,200 21.16% (38,400) -0.36% 462,600 7.24% 150,000 5,52% Gross Expenditures 40785600 40829500 _ 1,021,800 766;4D0 42,617700 1832100 4.49% Grass Revenues Council (13,200) (26,200) 0 0 (26,200) (13,000) -98.48% Chief Administrative Office Customer & Legislative Services 0 (206,600) D (34,000) 0 (207,600) 0 0 0 (241.500) 0 (34,700) 0.00% Legal Services (51,000) (16,000) 0 0 0 0 (16,000) (147,400) 35,000 (20,900) 68,63% -16.52% Corporate & Financial Services (126,500) (5,667.100) (147,400) (5,447,000) (57,600) 0 (5,604,500) 162,600 2.87% Corporate Expenses 0 0 0 0 0 Fire & Emergency Operations Planning & Development Services 0 (423,000) (694,500) 0 0 (694,500) (271,500) -64.16% Building & By-law Services (1,891,200) (2,206,600) (102,100) (75,600) (2,383,300) (492,100) -26.02% Infrastructure & Environmental Services (1,172,200) (820,700) 0 (15,000) 0 0 (820,700) (5,248,100) 351,500 (67,100) 29.99% -1.10% Parks&Recreation (5,191,000) (6,233.100) 0 (130,400) 0 0.00% Library (100,400) (130,400) 0 (14,872,400) (14,754,800) (382,100) (55.600) (15,212,600) (340,200) -2.29°/a Taxation (Incl. from new assessment) __(25,913 300 (26,652,800) 0 0 (26,652 800 1730 500) -2.85% Gross Revenues (40 765,700) (41 407 600) (302,100) (75 600)- (41,866.400) (1,079,700) -2,66% Net Expenditures/(Revenues) 0 0 634,800 5,800 0.92% Council Chief Administrative Office 628,800 966,000 634,600 934,600 138.400 30,000 1,103,000 137,000 14.16% . Customer& Legislative Services 947,200 1,018,100 119,900 0 1,138,100 791,100 190,900 105,000 20.15% 32.71% Legal Services 595,100 2,411,600 788.600 2,676,900 2,700 148.600 0 210,000 2,936,400 523,800 21.72% Corporate & Financial Services Corporate Expenses & Revenues (367,900) (1,207,800) 111,300 205,000 (801,600) (443,600) 123.95% Fire & Emergency Operations 6,335,400 6,616,400 - 0 0 6,516,400 790,000 181,000 (130,800) 2.80% -14.21% Planning & Development Services 920,800 791,200 (1,200) 9,400 0 0 229,100 (35,900) -13.55% Building & By-law Services Infrastructure & Environmental Servloaa 266,000 9,417,100 219,700 9,087.100 9.700 33,400 9,730,200 313,100 3.32% Parks & Recession 1,194,100 1,376,300 100,900 122.400 1.599,600 405,500 33.96% 5.79% Library 2,589,100 2,739,100 - 0 0 2,739,100 160,000 25,913,300 26,074,700 639,700 600,800 27;405,100 1,491,800 5.76% Taxation (25 913.300) (26 652,800) 0 0 (26,052.800)_ (739,500) $762,300 sB 2.05% 2t8 Net (Surplus) Deficit before Levy Change $- $(678,100) $639,700 $690,800 $752,300 2010 Tax Levy Increase Balanced Budget -41. $(752,300) (752,300) 282% 0 0 COUNCIL AGENDA - January 26, 2010 T42_ ff". E =NCIL AGENDA - January 26, 2010 ITEM # 4 -10 ATTACHMENT-3 COUNCIL AGENDA - January 26, 2010 ITEM # 4 swum m U i ■wwn E Q ��\ L J Vft 0 CV c l� m 0 0 V w 0 [L c M -44- ATTACHMENT )UNCIL AGENDA - January 26, 2010 ITEM #4 - 1z Town of Aurora Record of Approved Operating Adjustments ATTACHMENT 5 As at December 7, 2009 Ref. Date of Decision Department item t' [ ROOM ' These items have pre -approval 1 Nov 21109 Assessment Grovgh projection 2.5% estimate, achieved 2.860/a enor-copierrecovedosshownascost 2 Nov21/09 Corporate& Financial Services budget request Nov. 4 emall 3 No, 21rof09 Central York Fire Services revised µ rLYDaYba' '. HSTrn 5 Nov 2V09 Corporate Faepenses Impact toe Operating Budget fr. $250K (lery caPttal Impyagct�only) Imto Capital Butlgm - Ina-Uansf. 7 Nov 21109 Council AdminisUaOon Decrease in conferences budget Increase to Ec Dev. Committee 8 Nov 21/09 Council Adminisira8on Remove becmase to Fuel 9 Nov 30109 ParksYVeh��,a.�„ - �.szatavirs�,y 0 Legal Admin Assistant 11 -Nov 30109 Legal Move special consulting to Capital 12 Nov 30f09 Corporate &Finance Increase to Cash to Capital Tor funding� 13 Nov 30109 Corporate &Finance Impact from Capital Project rA4003 deleted 16 Nov 30109 Corpomte &Finance Decrease to municipal requisition 16 Nov 30109 Library '17 Dec 7109 Legal 18 Dec 7109 Farmers Market 20 Dec 7109 Farmers Markel 21 Dec 7//0009 Corporate & Finance 23 Dec 7/09 Corporate Account 24 Dec7/09_ Perks&Recreation <.. Dec 7109 Corporate Account Increase to expense Increase to revenue uounur wuu„soi ��, increase m auyy -45- SWSSMSSNN�. chan9e to Budget Revised Impact to (Fay.lunFav Budget lnar. Town Rate WsHWERMWE cum. -A (92,800) $ 1,221.300 .4.58% $ (180,000) 1,041,300 3.91% (300,000) (12,000) 902,200 (300) 901,Soo 0.00% 3.38% 20,000 881,900 -O.OB°/a 3.31% 64,$00 896,700 024% 3.36% (00,000) 806,700 -0.34% 3.03% 90,000 896,700 0.34% 3.36% (A,800) 955,500 .0.02% (22,100) 933,400 50,000 983,400 0.19% 3.69% 7.600 1,031,OOD 0.03% 3.87% (7,100) 1,023,900 -0.0$% 3.84% (00,000) .933,900. .0.34% 3.50% (50,000) 878,900' -0.19%d 3.30% (16,600) 862,300 •0.06% 3.24% 1100.0001 762,300 •0.38% 2.82% COUNCIL AGENDA - January 26, 2010 ITEM # 4 - -46- ATTACHMENT6 VUNCIL AGENDA - January 26, 2010 ITEM # 4 -14 Town of Aurora 2010 Operating Budget Impacts New Positions in 2010 Budget ATTACHMENT #7 Corporate Reorganization Initiative New FT Manager of Corporate Communications New FT Manager of Code Review & Inspections New FT Manager of Business Support Services New FT Manager of Financial Planning Position Requests Included in Final Draft of 2010 Budget GAO- Administration Convert contract to FT Confirm Contract Administrative Assistant to Full Time complement Elections Contract Election Coordinator-1 year contract Funded by Election Reserve Legal Services New FT Administrative Asst. - FIT Human Resources Convert to FT Upgrade PIT HRIS Clerk to F/ IT New FT Applications Analyst F(r New FT Network Operations Technician F/T - Gapped to April 1 Building & By-law Services New FT Administrative Asst. - FIT Infrastructure & Environmental Services Convert to FT Upgrade Contract Waste Asst. to F/T Parks & Recreation New FT Parks Crew Leader/Forestry Technician - Gapped to April 1 Total 2010 Complement Change Requests 12 Additions to FT -47- COUNCIL AGENDA - January 26, 2010 -48- ITEM # 4 - 1 7TACHMEP COUNCIL AGENDA January 26, 2010 ITEM # 6 - Adoption of Recommendations from :Closed Session Meeting held on Tuesday, September 8, 2009 at the Special Council Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on September. 8, 2009 at the Special Council meeting regarding the following matters be approved: • Personal Matters (three items, deferred from July 21, 2009 Council Meeting); re: I. Employment Status, re: Finance Department; 2. Employment Status, re: Human Resources; and 3. Applications for the Heritage Advisory Committee (Reported out — October 13, 2009) • Property Matters (two items) re: 1. Industrial Parkway South; and 2. St. John's Sideroad Adoption of Recommendations from Closed Session Meeting held on Tuesday, September 22, 2009 at the General Committee Meeting . RECOMMENDED: THAT, the recommendations from the Closed Session meeting held on September, 22, 2009 at the General .Committee meeting. regarding the following matters be approved: • Legal Matter, re: Litigation Status Update; and • Solicitor -Client Privilege Matter, re: Confidential Legal Opinions Adoption of Recommendations from Closed Session Meeting held on Tuesday, September 29, 2009 at the Council. Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on September 29, 2009 at the Council meeting regarding the following matters . be approved: • Property Matter, re: Ross Street -49- OUNCIL AGENDA - January 26, 2010 ITEM# 6-2 Adoption of Recommendations from Closed Session Meeting held on Tuesday, October 6, 2009 at the General Committee Meeting RECOMMENDED: THAT the recommendations .from the Closed Session meeting held on October 6, 2009 at the General Committee meeting regarding the following. matters be approved: Legal Matter, re: Proposed Payment of Compensation; and • Labour Relations Matter, re: Appointment of Director of Corporate and Financial Services; and • Solicitor -Client Privilege Matter; re: Remote Controlled Camera Installation Adoption of Recommendations from Closed Session Meeting held on Tuesday, October 27, 2009 at the Council Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on October 27, 2009 at the Council meeting regarding the following matters be approved: Legal Matters (2 items), re: 1. Former Employee; and 2. Ontario Municipal. Board Matter Adoption of Recommendations from Closed Session Meeting held on Tuesday, November 3, 2009 at the General Committee Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on November 3, 2009 at the General Committee meeting regarding the following matters be approved: Labour Relations Matters (2 items), re: 1. Corporate Organization Structure Review; and 2. Recruitment of the Director of Customer and Legislative Services -50- COUNCIL AGENDA - January 26, 2010 ITEM # 6 - Adoption of Recommendations from Closed Session Meeting held on Tuesday, November 17, 20019 at the General Committee Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on November 17, 2009 at the General Committee meeting regarding the following matters be approved: • Labour Relations Matters (2 items), re: 1. Offer of Employment for the Position of Town Clerk/Director of Customer and Legislative Services; and 2. Budget Issues • Solicitor -Client Privilege Matter, re: Information and Privacy Cm omissioner Order (Added Item) Adoption of Recommendations from Closed Session Meeting held on Saturday, November 21, 2009 at the Special General Committee Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on November 21, 2009 at the Special General Committee meeting regarding the following matters be approved: • Labour Relations Matter —verbal update Adoption of Recommendations from Closed Session Meeting held on Tuesday, December 8; 2009 at the Council Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on December 8, 2009 at the Council meeting regarding the following matters be approved: • Personal Matter, re: Applications for the Economic Development Advisory Committee -51- DUNCIL AGENDA - January 26, 2010 ITEM # 6-4 Adoption of Recommendations from Closed Session Meeting held on Tuesday, January 1 % 2010 at the General Committee Meeting RECOMMENDED: THAT the recommendations from the Closed Session meeting held on January 19, 2010 at the General Committee meeting regarding the following matters be approved: • Legal Matter re: Former Employee • Labour Relations Matter Re: Employee Compensation • Legal Matter — Re: Potential Litigation -52- COUNCIL Aft anuary 26, 2010 AuR.01 A ynw'r&b& goad cowpaV MEMORANDUM Date: January 26, 2010 To: Members of Council From: Mayor Phyllis Morris Re: YRMG Celebration of the Arts Office of the Mayor ITEM # 7 - Attached please find correspondence from Debra Weller, Chair, YRMG Celebration of the Arts: RECOMMENDATION: THAT Council: N Receive for information ❑ Endorse the recommendations ❑ Provide direction -53- on iJ[ZA - January 269 2010 p ry cr loofflummuffifflEmm A OIV1610N Of M ET NO LAND MEDIA GROUP LTD, Mayor Phyllis Morris and Council Town of Aurora— Art & Cultural Grant Program 1 Municipal Drive, Box 1000 Aurora, Ontario UG 6J1 Dear Mayor Morris and Council, ITEM # 7-2 January 5, 2010 RECL4VED JAN 9`2010 MAYOR'S OFFICE Thank you for supporting Celebration of the Arts on behalf of York Region Media Group, the committee for Celebration of the Arts 2009, as well as our bursary winners. 1t is your commitment to this project and to the development of the arts in.York Region that inspires our York Region performers to continue performing, and aiming for excellence in their art of choice. Together we have given out 175 bursaries, equivalent to almost $280,000 thanks to our growing list of partners that have contributed to this project over the last nine years. We have seen a vast variety of performers some have more classical influences, others have a more modern flare, no instrument, dance style, theatrical performance, or alternative method of artistic expression goes unnoticed. Some day these performers will shine fame on their York Region roots, Yorlc Region Media Group and its partners are delighted to give their careers a little boost. This project is growing because of you and many other individuals and organizations such as yours. The performing artists and their families have expressed their gratitude for the support they have received from their community... and our bursary winners have given back to their community. For example John -Michael Scapin a winner from 2004 was able to sponsor a bursary in 2008, and many of our winners donate their time and talent by performing at charitable events. I have attached the acknowledgment ad that ran in all YRMG papers, a DVD of the performance, as well as a couple of thank you letters we received from this year's bursary winners. I will continue to acknowledge and promote your support of this program at every opportunity I have throughout the year. I look forward to working with you again next year for the 10°i anniversary of Celebration of the Arts. Please reserve on your calendar, October 2, 2010 for the Celebration of the Arts gala to be held at the Markham Theatre. Sincerely, Debra Weller Chair Celebration of the Arts Director York Region Media Group dweller(n)ynn@ com 905-294-220a ext280 Marisa Schembri Co -Chair Celebration of the Arts Marketing Analyst mschembri(a)yrme com 9.05-294-2200 ext214 Tel: 905-853-8888 Fax: 905-853-1765. 5808 $'lea Court, P.Q. Box 236, Newmarket, Ontario BY 4X1 COUNCIary 26, 2010 yow,��yoed�� MEMORANDUM Date: January26, 2010 To: Members of Council From: Councillor Stephen Granger ITEM # 8 Office of the Members of Council Re: Notice of Motion from January 19, 2010 General Committee Regarding Steps Required to Place Question on Ballot for October 25, 2010 Municipal Election RECOMMENDATION: WHEREAS Council has deemed it appropriate to identify, discuss and direct reviews and studies of various growth related matters pertaining to the Corporation of the Town of Aurora's Operations and its' citizens future needs and interests; and WHEREAS some of the reviews and studies undertaken by the Town during the term of office 2006-2010 directed by Council have addressed such key issues as an organizational review, master parks and recreation plan, pricing policy, future cultural and historical interests, the 2C official plan review, a downtown revitalization plan and a space needs analysis; and WHEREAS it is deemed by Council to be important to identify and address the appropriate steps to undertake a review of the Town's "future governance" to ensure it can best serve the electorates' needs, THEREFORE BE IT RESOLVED THAT Council direct staff to bring back a report to the next General Committee meeting outlining the steps required of Council to place the following question on the ballot for the October 25, 2010 municipal election: "Should Council explore the merits of implementing a Ward system for Aurora during the next election term? Yes or No?" -55- COUNCIL A anuary 26, 2010. AuR01" yow'rm uv gond C Wpanv Regional Report MEMORAND M. I Office of the Mayor Date: January 26, 2010 To: Members of Council cc: Neil Garbe, Chief Administrative Officer From: Mayor Phyllis Morris Re: York Regional Council Highlights — December 16, 2009 - Mayor's Report Three members of York Regional Council honoured for service recognition King Township Mayor Margaret Black, City of Vaughan. Regional Councillor Joyce Frustaglio and York Regional Chairman and CFO Bill Fisch were recognized by York Regional Council for their contributions of 15 years of public service as members of Regional Council. The three were among seven current members of Council who were present at the time Regional Council held its first meeting in the Council Chambers in the York Region Administrative Centre in Newmarket in 1994. The other four members present at the 1994 meeting were Town of Whitchurch-Stouffvi Ile Mayor Wayne Emmerson, Town of Georgina Mayor Robert Grossi, Town of Markham Regional Councillor Gordon Landon and Town of Georgina Regional Councillor Danny Wheeler. The Regional Municipality of York was established by Provincial legislation in 1970 and the first Council meeting was held in early 1971, York Regional council adopts new Regional Official Plan York Regional Council has adopted the Regional Official Plan — December 2009, This plan represents the outcome of the Planning for Tomorrow initiative, a growth management planning exercise conducted over the past five years by The Regional Municipality of York to address the requirements of current Provincial legislation. Since 2005, York Region has held more than 80 growth management meetings as part of the Planning for Tomorrow public consultation. In addition to these meetings, Regional staff have undertaken public information sessions and public meetings in addition to consultation and meetings with local municipalities, chief building officials, municipal engineers, provincial ministries and agencies, conservation authorities and school boards, environmental groups and special interest groups, including the Building Industry Land Development group (BILD). During the final round of consultations ending September 30m, York Region received more than 160 submissions pertaining to the draft plan that was released in June. -56- OUNCIL AGENDA 26e 2010 AURQRA yowY&u&guad,cowpu�y Regional Report - 2 The new Regional Official Plan — December 2009, along with the background studies and reports, are available on the Region's website. Click on the Official Plan banner on the home page at www.york.ca York Region renews greening securernent partnerships The Regional Municipality of York will extend its greening securernent partnerships with the Nature Conservancy of Canada (NCC) and the Oak Ridges Moraine Land Trust (ORMLT) for a further three years. Under the terms of the partnerships, NCC will receive a maximum of $100,000 per year to help secure key environmental properties from development and ORMLT will receive a maximum of $40,000. NCC has further agreed to match the Region's contribution with $40,000 of its own funds. To date, the partnership with NCC has secured 14 separate properties comprising 297 hectares (733 acres) of land. The partnership with ORMLT has secured seven separate properties comprising 267 hectares (660 acres) of land. York Regional Council approves $4.9 billion 2010 Business Plan and Budget York Regional Council approved The Regional Municipality of York's $4.9 billion 2010 Business Plan and Budget which includes more than $3.5 billion for capital projects and $1.4 billion to maintain and operate York Region services. The budget includes no tax increase for 2010, The operating budget also contributes nearly $23 million to the. Region's capital asset replacement reserves for future repairs to infrastructure, plus $12 million towards paying down the Region's debt. Additionally, the budget makes possible no fare increases for YRT and Viva Rapid Transit in 2010. The 2010 Capital Budget will be paid through a combination. of Provincial and Federal government support as well as Development Charges (DCs), which are one-time fees charged for developing a property. The operating budget was supported by $13.2 million in additional savings from GTA Pooling (money collected by the Province of Ontario to help pay for Social Assistance and Social Mousing programs in the City of Toronto) as well as 2.7 per cent in assessment growth (an increase in tax base resulting from new residential and commercial buildings). All budget information is available by clicking on the budget banner at www.york.ca New resource guide to assist small to medium -size businesses in accessing capital York Regional Council approved the draft Guide to Capital Sources for York Region Entrepreneurs. This comprehensive guide will assist small and medium-sized enterprises in accessing sources of capital and enabling them to obtain investment in their business growth and job creation efforts. The Guide will be officially launched at the annual York Region Small Business Conference on Tuesday, February 9, 2010 at the King Valley Golf Club on Duff erin Street in King Township. -57- COUNCIL AGENDA,eFy 26, 2010 AuRoRfi. ,Yow're ir& good, C wpaV Regional Report Regional staff to ensure local municipal Official Plans conform to Provincial Plans York Regional Council endorsed a plan outlining the role of The Regional Municipality of York as the approval authority for the Official Plans of the Region's nine local municipalities. York Region will ensure that local Official Plans conform to Provincial plans as well as to York Region's new Regional Official Plan. The report summarizes the current status of each local municipal Official Plan review and identifies the process and next steps for the local Official Plan reviews, including anticipated timelines, milestone events and the required communication and consultation prior to York Region issuing decisions on the new local Official Plans. Survey captures useful data about York Region's manufacturing sector York Regional Council received a report detailing the Manufacturing Sector Survey results and the resulting plan of action. Highlights of the survey include: • The majority of the survey respondents are small, locally -owned firms • Future facility expansion plans and lease expiry is expected within the next three years • Manufacturers indicate high satisfaction with local and Regional municipal services and have few barriers to business growth York Region will circulate the survey by mail and electronic.format to the 2,300 York Region manufacturers that were invited to participate in the survey. The Region will also. host two workshops with manufacturers to present the results and discuss future actions. Work In 2009 and 2010 boosts pedestrian and cycling facilities across Region York Regional Council received a report of the progress made in 2009 on the implementation of the Pedestrian and Cycling Master Plan and a work plan for 2010. To date, York Region has allocated $1.4 million through the Municipal Partnership Program to M local municipalities for the implementation of cycling facilities. Annually, York Region invests $500,000 which is matched by participating local municipalities. A total of 27.4 kilometres of cycling facilities were completed in 2009 and another 54.2 kilometres will be constructed in 2010. York Region staff are developing a dedicated cycling website that will act as a "one -stop" resource for all cyclists in the Region, providing information on safety, new cycling facilities, cycling events and maps. Discussions will. continue with the City of Toronto regarding a proposed Lake -to -Lake cycling route that would stretch from the shores of Lake Simcoe to the shores of Lake Ontario. York Regional Council updated on accessibility implementation York Regional Council endorsed a mid -year update on the implementation of ACCESS -Ability: York Region's 2009 Accessibility Plan as well as an update on the development of a 2010 plan. -58- OUNCIL AGENDAX'i'y 26, 2010 Regional Report - 4 yowr& liv good �ograv The Region's 2009 plan details how individual departments, including York Regional Police, are working together to identify, remove and prevent barriers in their core businesses. Planning is underway for the 2010 plan, the Region's seventh accessibility plan. Advice from the York Region Accessibility Advisory Committee, along with feedback from the public, will help with this development. Residents may provide information on barriers and issues faced, by people with disabilities in York Region via comment forms that are available online. Regional staff anticipate the impacts of the Accessible Built Environment Standard York Regional Council endorsed a report on the proposed Accessible Built Environment Standard under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Once approved by the Ontario Ministry of Community and Social Services, the standard will establish mandatory requirements for York Region and other public service organizations to identify, remove and prevent barriers to accessibility in the built environment. At this time, the proposed standard would apply to all new construction and buildings undergoing major renovations. The proposed standard sets out technical requirements for building elements such as doorways; ramps, stairs, pedestrian crossings, street furniture, signage, public address systems, washrooms, shower areas, drinking fountains, interior lighting, parking and passenger loading areas. GTA Fare System (Presto) Update York Regional Council received a report that the GTA Fare System ("Presto") project has a revised implementation schedule of early 2011 for York Region only. The Presto project is the Greater Toronto Area's (GTA) smart card solution to integrating the transit fare payment across various service providers. The Presto fare card will allow riders to experience seamless transfers between systems. York Region staff continue to work on amalgamating the Presto system with existing YRT and Viva fare equipment. York Region updates Joint Waste Diversion Strategy York Regional Council approved an update to the Joint Waste Diversion Strategy. (2006) completed in partnership with the Region's nine local municipalities. The updated strategy identifies a short-term goal of achieving 65 per cent waste diversion from landfill and a goal of more than 70 per cent by 2016, The strategy identifies successes to date, new initiatives, clarification of responsibility between the Region and municipalities and a guideline to review the strategy every four -to -five years. Initiatives include the expansion of Community Environmental Centres (CEC) across York Region, implementation of multi -residential Blue Box and Green Bin and increased waste diversion in public places. For more information, please read the report. -59- Awl COUNCIL AGEIiDU — g, 2010 Regional Report ��.row,� Certified Compostable Bags to become mandatoryin Green Bin program York Regional Council endorsed mandatory use of certified compostable bags in the Region's Green Bin program by May 2011 to decrease plastic waste, improve organic waste diversion from landfill and continue its leadership role in waste management. The results of York Region's compostable bag pilot program indicated an overwhelming number of participants supported a mandatory compostable bag program to help improve the Region's Green Bin program. In 2010, York'Region will undertake a promotional campaign to educate and encourage residents to make the switch from plastic to certified compostable bag liners in their Green Bins. During.this year -long voluntary phase, plastic bags will still be accepted in York Region Green Bins as local municipalities amend local waste collection bylaws to enforce a mandatory program. Transition to the mandatory use of certified compostable bags is anticipated to begin in January 2011, with enforcement beginning May 1, 2011. Next Meeting of York Regional Council York Regional Council will meet on Thursday, January 21s` at g30 am at the York Region Administrative Centre Council Chambers, located at 17250 Yonge Street, Newmarket. Mayor Phyllis Morris -60- COUNCI�JAGEND J - January 26, 2010 By-lal.5175 -I THE CORPORATION OF THE TOWN OF AURORA By-law Number 5175-09 BEING . A BY-LAW to appoint a Treasurer for The Corporation of the Town of Aurora. WHEREAS subsection 286(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, requires that a municipality appoint a Treasurer who is responsible for carrying out all of the functions sef forth in that subsection and for handling all of the financial affair's of the municipality of behalf of and in the manner directed by Council; AND WHEREAS the Council of The Corporation of the Town of Aurora deems it . necessary and expedient to appoint a, Treasurer; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. THAT Daniel G. Elliott be and is hereby appointed to the office of the Treasurer of The Corporation of the Town of Aurora, and shall have all of the powers conferred upon him and perform all of the duties imposed on the Treasurer as provided fqr by the.Municipal Act, 2001; the Regulations made thereunder, and any other Act; 2. THAT in addition to the fulfilment ofstatutory duties, the Treasurer shall perform such other duties as Council may from time to time by resolution direct; and 3. THAT By-law Number 5127-09 be repealed. READ A FIRST AND SECOND TIME THIS 26th DAY OF JANUARY,'2010. READ A THIRD TIME AND FINALLY ENACTED THIS 26th DAY OF JANUARY, 2010, PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK App wed as to 5vrm . - By Le fServM . ' Spnanve: � Sa cto -61- COUNC191AGEND f -January 26, 2010 By-lal 5198 - THE CORPORATION OF THE TOWN OF AURORA By-law Number 5198-10 BEING A BY-LAW to amend Parking By-law 4574-04.T as amended, . with respect to parking on various streets in the Northeast. Quadrant of Bayview Avenue and Wellington Street East: WHEREAS paragraph 1 of subsection 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a lower -tier municipality may pass by-laws respecting highways, including parking and traffic on highways; AND WHEREAS the Council of The Corporation of the Town of Aurora enacted By-- law 4574-04.T as amended, being the Parking and Traffic Control 'By-law, on September 28, 2004; AND WHEREAS the Council of The Corporation of the Town of Aurora deems it necessary and expedient to amend By-law 4574-04.T, as amended; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. THAT Schedule I to By-law 4574-04.T, as amended, respecting No -Parking Anytime, is hereby amended by inserting the following: Column 1 .Colum 2 Column 3 Column 4 (Highway) . (Side) - (From R To) (Prohibited Times or Da sj Zokol Drive East/South From: Martell Gate West South To: Conover Ave Anytime Barr Crescent East7South From: Zokol Drive Anytime To: Zokol Drive Y South From: Zokol Drive Anytime To: Conover Avenue Y West/South From: Halldorson Avenue East (start at west leg) To: Halldorson Avenue Anytime rHaildorsonAvenue East/Nodh Prom: Halldorson Avenue West.(start al west leg) To: Halldorson Avenue Anytime South From: Conover Avenue An time To: Mavrinac Boulevard Y Ames Crescent North/West From: Conover Avenue South (start at southleg)To: Conover Avenue Anytime Steel Drive East/South From: Halldorson Avenue Anytime To: Mavrinac Boulevard Pattemore Gate - South From: Mavrinac Boulevard Anytime To: Kane Crescent Nicklaus Drive East/South From: Halldorson Avenue Anytime To: Mavrinac Boulevard Kane Crescent South/West From: Mavrinac Boulevard Anytime" South (start at south leg) To: Mavrinac Boulevard From: a point 73 metres north of Conover Avenue East Wellington Street East Anytime - - To: a. point 50 metres south of River Ridge Boulevard 1 -62- AGENDA - January 269 2010 5198-2 South'NVesV From: Mavrinac Boulevard Anytime ivy Jay Crescent South/East - To: Mavrinac Boulevard - South (start at south leg) From: Ivy Jay Crescent Anytime Hogaboom Avenue. East To: Ivy Jay Crescent From: Ivy Jay Crescent Anytime Kerr Lane East To: Ivy Jay. Crescent __ From: Bilbrcugh Street Anytime Suffolk Avenue North To: Mavrinac Boulevard From: Suffolk Avenue Street West To: HartwellWayFrom: Mavrinac BoulevardPointon Street NorthlWest To: Hartwell Way'From:. Mavrinac BoulevardAusman UAnytiimeUsherwood Gate North To: Gosford StreetFrom: Mavrinac BoulevardGosford Street North/West To: Hartwell Way From: Gosford Street Anytime Van Allen Way West To: End South/West From: Conover Avenue - Anytime Reynolds Crescent North (start at south leg) To: Conover. Avenue From: Conover Avenue Anytime Wailwark Street North/West To: Lowis Honey Drive Lewis Honey Drive South - From: Mavrinac Boulevard Anytime (north leg) To: End Lewis Honey Drive South From: Mavrinac Boulevard Anytime (south leg) To: End . Kidd Circle (start at West/South/ - - From: Lewis Honey- Anytime Lewis Honey Drive) East/South To: Kidd Circle _ From:. Delattaye Avenue River Ridge North - To: a. point 48 metres west of Anytime Boulevard Mavrinac Boulevard Fromt 48 metres east of River Ridge North - Mavrinac Boulevard Anytime Boulevard To: McLarty Gate 2. THAT the provisions of this By-law shall come into force and be effective upon third reading. READ A FIRST AND SECOND TIME THIS 191h DAY OF JANUARY, 2010, READ A THIRD TIME AND FINALLY PASSED THIS le DAY OF JANUARY, 2010. 2 -63- PHYLLIS M. MORRIS, MAYOR JOHN D: LEACH, TOWN CLERK Appnweda toForm . a COUNCII JAGEND4 - January 26, 2010 5199 THE CORPORATION OF THE TOWN OF AURORA By --law Number 099-10 BEING A BY-LAW to prescribe maximum rates of speed on certain streets in the Town of Aurora. WHEREAS subsection,128(2) of the Highway Traffic Act, R.S.O. 1990, C. H.8, as amended, provides that the council of a municipality may, for motor vehicles driven on a highway or portion of a highway under its jurisdiction, by by-law prescribe a rate of speed different from the rate set out in subsection 128(1) that is not greater than 100 kilometres per hour, AND WHEREAS the Council of The Corporation of the Town of Aurora deems it necessary and expedient to enact a by-law to prescribe rates of speed on certain highways in the Town; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS; 1. THAT the rate of speed set out in Column 4 shall be the maximum rate of speed permitted on the section of highway set out in Column 1 for which the limits are more particularly described in Columns 2 and 3; 2. THAT Schedule VII to By-law 4574-04.T, as amended, respecting Maximum Rate of Speed, is hereby amended by deleting the following: 3. THAT Schedule Vll to By-law 4574-04T, as amended, respecting Maximum Rate of Speed, is hereby amended by inserting the following: -64- DUNCIIJAGEND4 - January 26, 2010 5199-2 4. THAT the provisions of this By-law shall come into force and be effective upon third reading. READ A FIRST AND SECOND TIME THIS 26TH DAY OF JANUARY, 2010. READ A THIRD TIME AND FINALLYFASSED THIS 26TH DAYOFJANUARY, 2010. pHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK gpj,r,,vrd0s isF0m; 91:Lc Servlus Sipoamre: -� mun µisor�0 -65- COUNC11 �1AGENC11 - January 26, 2010 By -lair 5200 - II II THE CORPORATION OF THE TOWN OF AURORA II By-law Number 5200-10 BEING A BY --LAW . to adopt . a Municipal Emergency Management Program and to establish an Emergency Response Plan. . WHEREAS the Emergency Management and Civil ProtecfionAct, R:S.0.1990,c.E.9, . as amended (the "Act"), provides that every municipality shall, by by-law, adopt an Emergency Management Program that includes an emergency response plan; AND WHEREAS the Act provides that the Council for The Corporation of the Town of Aurora shall formulate an ',emergency plan governing the provision of necessary services during an emergency and the procedures under and the manner In which employees and other persons will respond to the emergency, and that Council shall, by by-law, adopt the emergency response plan; AND WHEREAS it is deemed advisable to approve an emergency response plan that is based upon the Incident Management Systern ("IMS") as endorsed by Emergency Management Ontario; AND WHEREAS; on December 13, 2005, Council adopted By-law4731-05.P, being a by-law to adopt an Emergency Management Program and establish an emergency response plan; AND WHEREAS it Is necessaryto repeal By-Iaw4731-05.P and adopt an updated by- law in order to reflect the IMS revisions made to the emergency response plan. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. THAT the Town of Aurora Emergency Response Plan attached as Schedule "A" to this By-law is hereby adopted; 2. AND THAT By-law 4731-05.P be and is hereby repealed. READ A FIRST AND SECOND TIME THIS 2600 DAY OF JANUARY, 2010. READ A THIRD TIME AND FINALLY PASSED THIS 26t 1 DAY OF JANUARY, 2010. PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK Appwved( toTo . ByLe Services . SYl/IWtGK' S"lcfmr - -66- COUNCJLJAGEND4 - January 26, 2010 By-lal 5201 - ' THE CORPORATION OF THE TOWN OF AURORA By-law Number 5201-10 BEING A BY-LAW to designate and erect stop signs at the intersection of Delattaye Avenue and River Ridge Boulevard. WHEREAS section 137. of the Highway Traffic Act, R.S.O. 1990, c. H.8, as amended, provides that the Council of a municipality may by bylaw provide for the erection of stop signs at intersections on highways under its jurisdiction; NOW THEREFORE THE MUNICIPAL COUNCIL OF.THE. CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. THAT the following intersections shall have stop signs erected in accordance with any regulations as may be prescribed by the Ministry of Transportation from time to time: a. Eastbound River Ridge Boulevard at the intersection of Delattaye Avenue; b. Westbound River Ridge Boulevard at the intersection of Delattaye Avenue; and c. Southbound Dolattaye Avenue at the intersection of River Ridge Boulevard. 2. THAT the provisions of this By-law shall come into force and effect upon the third reading thereof. READ A FIRST AND SECOND TIME THIS 26TH DAY OF JANUARY, 2010. READ A THIRD TIMEAND FINALLYPASSED THIS 26THDAYOFJANUARY, 2010. PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK Apprwedas to?arm 'ByL Services. -*Wtw ��+yynSdfd+o - 'dete: i -67- COUNCI pGEN - January 26, 2010 5202 - THE CORPORATION OF THE TOWN OF AURORA By-law Number 5202-10 BEING A BY-LAW to exempt Lots 3, 6, 57 and 65 on Plan 65M-4079 from Part -Lot Control (Country Wide Homes at Aurora Inc) WHEREAS subsection 50(7) of the Planning Act, R.S.O. 1990, c.P.13, as amended (the "Act"), provides that the council of a local municipality may by by-law provide that the part -lot control provisions as provided in subsection 50(5) of the .Act,.respecting part -lot control does not apply to the land that is within a registered plan of subdivision as is designated in the by-law; AND WHEREAS the Council of The Corporation -of the Town of Aurora deems it expedient to enact a by-law to exempt Lots 3, 6, 57 and 65 on Plan 65M-4079 from those provisions of the Act dealing with part -lot control; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: THAT subsection 50(5) of the Act shall not apply to the following lands, all situated in the Town of Aurora, Regional Municipality of York: Lots 3, 6, 57 and 65, Plan 65M-4079, Parts 1 to 8 inclusive, 65R-32001. 2. THAT this By-law shall be registered in the proper land registry office. 3. THAT the provisions of this By-law shall come into force and effect upon third reading hereof, shall remain in force and effect for a period of two (2) years from the date of its passing, and shall expire on the 261h day of January, 2012. READ A FIRST AND SECOND TIME THIS 26th DAY OF JANUARY, 2010. READ A THIRD TIME AND FINALLY PASSED THIS 26t' DAY OF JANUARY, 2010. Npraurtfar toFm Byte ufSe Vv' m S kor Imz PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK COUNCI AGEND f -January 26, 2010 By-laiv 5204 - THE CORPORATION OF THE TOWN OF AURORA By-law Number 5204-10 BEING A BY-LAW to amend By-law 4636-0&F, to establish a schedule of fees for applications made in respect of planning matters. WHEREAS subsection 69(1) of the Planning Act, R.S.O. 1990, c.P.13, as amended, authorizes the council of a municipality, by by-law, to establish a tariff of fees for the processing of applications made in respect of: planning matters; AND WHEREAS on February 8, 2005, the Council of The Corporation of the Town of Aurora enacted By-law 4636-05.P to establish a tariff of fees for applications made in respect of planning matters; AND WHEREAS on June 9, 2009, the Council of The Corporation of the Town of Aurora enacted By-law 5129-09 to amend By-law 4636-05.F; AND WHEREAS the Council of The Corporation of the Town of Aurora deems it necessary and. expedient to amend By-law 4636-05.F to adopt a new tariff of fees for applications made in respect of planning matters, to be adjusted annually in accordance with the Statistics Canada Quarterly Construction Price Index Statistics; NOW THEREFORE,. the Council of The Corporation of The Town of Aurora enacts as follows: THAT Schedules "A" and "B"..to By-law 4636-05.F, as amended, are hereby deleted and replaced with Schedule "A" attached hereto. 2. THAT By-law 5129-09 is hereby repealed. 3.. . THAT the tariff of fees for applications made in respect of planning matters set out on Schedule "A" to this By-lawshall be adjusted annually for three (3) further consecutive years, without amendment to this By-law, on the first day of January of each year,. commencing January 1 2011, until and including January 1, 2013, in accordance with the Statistics Canada Quarterly Construction Price Index Statistics. 4. THAT the Town Clerk be directed to attach the annually adjusted tariff of fees for 2011,.2012, and 2013 to this By-law as Schedules "A.1", "AZ and "A.3", respectively, which Schedules shall form part of this By-law. 5. THAT this By-law shall come into force and effect on the 271" day of January, 2010. READ A FIRST AND SECOND TIME THIS 26" DAY OF JANUARY, 2010. READ A THIRD TIME AND FINALLY PASSED THIS 26' DAY OF JANUARY, 2010. PHYLLIS M. MORRIS,.MAYOR JOHN D. LEACH, TOW �o K Ig LelSemim -69- G ^ T°3:n:s"mo :OUNCIUAGEND .8y 0flt)jajWgU9n20-$A4636-05.F - Page 1 By-k SCHEDULE "A" TO BY-LAW 5204-10 s PLUS: OFFICIAL PLAN AMENDMENTS MAJOR (see Note 1) $16,342 $4,454 upon approval $1,919 Revision Fee (Major) MINOR Lsee Note 2 $ 9,029 . $1,465 Revision Fee Minor BLOCK PLANS $ 9,029 PLUS; $455,per hectare or, - art thereof ZONING BY-LAW - - AMENDMENTS MAJOR(see Note 3) $9,736 - $4,464 upon approval ..' MINOR(see Note 4) . $5,292 - REMOVAL OF HOLD DRAFT PLAN OF $3.616 $12,110 PL. S: $1;858 Extension of Draft_ SUBDIVISION $525/69it; and', $3,625 per Y. hectare or part Approval, $1,515 Revision Fee (where thereof for residential and applicant makes revisions to non -residential -lands (see _ plans miluldrig recirculation) Nate 5) $3,666 Registration Fe.gfo.r each Phase ' $3.000 Revisions to Approved Draft Plan of Subdivision PART LOT -CONTROL $2,060 Nosurchar e; a . licable ; $1,858.Extenslon of Draft DRAFTPLAN"OF $15,756 Approval CONDOMINIUM - (ALL, TYPES) $3,000 Revisions to - -_ Approved, Draft Plan of Condominium - $3,666 Registration of Each - Phase - SITE PLAN APPROVAL $A,495 - PLUS; $625/unit for Residential $1;010 Recirculation/Revisions Fee $263/unit for Multi -Res. (where the. applicant fails to (opts,) revise drawings as <37,500m2 : $1.82/m2 for ICI requested by the Town -- >37,500m2 : $0.91/m2 for ICI beyond the third submission . or the Applicant changes the - plans/proposal). MINOR AND AMENDING SITE - PLANS (see Note 6)<37,500m2 PLUS: : $1.82/m2 for ICI (per m2 fee applicable - _ >37,50om2 : $0.91/m2 for ICI only if there is an increase in gfa) REQUEST FOR SITE $500 - $200 for Requests for Site Plan Exemption beyond the - PLAN 20" Submission EXEMPTION GENERALFEES CANCELLATION OF $768 PUBLIC PLANNING MEETING ADDITIONAL PUBLIC $2,828 PLANNING MEETING (see Note 7) $505 ONTARIO MUNICIPAL BOARD REFERRAL FEE (for all development appl.) $379/year FILE MAINTENANCE FEE -.70-. 5204 - 2 COUNCILf AGEND4 BYi0flVh#Vt2@Vn2G1*4636-05.F Page MMITTEE OF USTMENTSENT . $2,889 PLUS: :AM $1,444 per new lot created HEARING OF $758NDINGDITIONS (withinyear of decision) RECIRCULATION FEE. $2,172 - (see Note 7) - MINOR VARIANCE $1,515 OR PERMISSION.. RECIRCULATION FEE $1,141 (see Note 7) ONTARIO MUNICIPAL $253 - BOARD REFERRAL. - - FEE (for both consent and variance _ applications) - 1) Major Official Plan Amendment:. An application that is significant in scale and scope which may. have greater impact or policy implication beyond the subject lands. Such applications may include those relating to multiple properties; site specific, proposals that represent large scale developmentisignificant change in use; and, applications involving significant changes. to, the text/pollcies of the Official Plan. . 2) . Minor Official Plan Amendment: An application that is a small scale amendment to the Official Plan. policies, and designations, having limited .impact or policy implications beyond the subject lands. .. 3) Major zoning By-law Amendment: An application that is significant In scale and scope Which may have an impact beyond the subject lands. Such applications may include: • an application relating to more than one property; r a. site specific application, if considered to represent large scale redevelopment; - any change in use and/or zone category; or, • an application involving significant changes to the development standards or general provisions of the by-law. - 4) Minor Zoning By-law Amendment: An application for minor and small scale zoning amendment having no significant Impact on adjoining lands. Minor application must be site: specific and Include: • a request for additional permitted use, within an existing building with no significant impact on existing development standards; and, _ - • changes in development'standards to accommodate a minor development or severance. , 5) Net development lands shall include all lands identified on a proposed plan of subdivision excluding: park blocks, open space blocks, stormwater management blocks,. buffer blocks, roads, road widening, and reserves. 6) Minor and Amending Site Plans shall include amendments to existing site plan agreements for those properties with development agreements executed and registered after 2000. Staff shall determine, in consultation with other departments, if a site plan application is considered minor, an amendment, or if a new site plan application is required. 7) The general fees for an additional public planning meeting and recirculation of Committee of Adjustment applications are applicable when required due to an Owner's or Applicant's revisions or deferrals. Payment of Fees All fees set out herein shall be payable upon the submission of the related application to the Town, unless otherwise provided herein. -71- 5204 - January 26, 2010 5205 - THE CORPORATION OF THE TOWN OF AURORA By-law Number 5205-10 BEING A BY-LAW to adopt Official Plan Amendment No, 71 WHEREAS subsection 21(1) of the Planning Act, R.S.O. 1990, c.P.13,.as amended (the "Act'), provides that the council of. a municipality that is within a planning area may initiate an amendment to any official plan that applies to the municipality, and that section 17 of the Act shall apply to any such amendment; AND WHEREAS subsection 17(22) of the Act provides that the council of a municipality may by by-law adopt all or part of the official plan and submitit for approval; AND WHEREAS the Council. of The Corporation of the Town of Aurora. deems it necessary and expedient to adopt Official Plan Amendment No, 71; AND WHEREAS Official Plan Amendment No. 71 is exempted from approval by The Regional Municipality of York in accordance with Regional Official Plan Amendment #9, as approved by By-law A-265-1000-0.71; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURO,RA:HERESY ENACTS AS FOLLOWS:, 1. THAT Official Plan Amendment' No. 71 attached hereto and forming part of this Bylaw, be and is hereby adopted. 2. THAT the provisions of this By-law shall come into force and take effect upon third reading subject to compliance with the provisions of the Act. READ A FIRST AND SECOND TIME THIS 26TH DAY OF JANUARY, 2010. READ A THIRD TIME AND FINALLY PASSED THIS 26TH DAY OF JANUARY 2010. PHYLLIS M. MORRIS, MAYOR -72- JOHN D. LEACH, TOWN CLERK Ayprovefas toFmn DJLe Servtees Sigwhoe: �" ��soc a :0UNC1L .AGENDA - January 26, 2010 By-ta r 5205 EXPLANATORY NOTE Re: Official Plan Amendment No. 71 The. purpose of this Amendment is to establish site -specific policies to permit the use of the lands for commercial./ office uses. The Amendment contains polices in which the lands may be used for all the permitted uses in the "Community Commercial' designated lands of the Bayview Northeast Secondary Plan. It also requires that the development be consistent with the. Environmental Impact Study (EIS) prepared by North South Environmental for the subject lands. Furthermore, the Amendment requires that the buildings shall have a standard of design consistent with the Urban Design Guidelines prepared for the Wellington Street East Corridor. -73- COUNCILS AGENDI -January 26, 2010 By -la r 5205 - 3 AMENDMENT NO.71 TO THE:OFFICIAL PLAN FOR THE TOWN OF AURORA -74- MUNCILJIAGENDA - January 26, 2010 5205 - 4 AMENDMENT NO.71 TO THE OFFICIAL PLAN FOR THE TOWN OF AURORA The Amendment No. 71 to the Official Plan for the Town of Aurora Planning Area, which was adopted by the Council of The Corporation of the Town of Aurora, is hereby approved in accordance with Section 17 of the Planning Act, R.S.O. 1990, C. P. 13, as amended. Date: , Phyllis M. Morris, Mayor John D. Leach, Town Clerk. COUNCI AGEND. - January 26, 2010 By -la AMENDMENT NO.71 TO THE OFFICIAL PLAN FOR THE TOWN OF AURORA STATEMENT OF. COMPONENTS PART I - THE PREAMBLE 1 Introduction 2 Purpose of the Amendment 3 Location 4 Basis of the. Amendment PART II - THE AMENDMENT 1 Introduction 2 Details of the Amendment 3 Implemeritation and Interpretation -76- 5205 - 5 :OUNCIJAGENDA - January 26, 2010 By-lat 5205 - 6 PART I - THE PREAMBLE 1. INTRODUCTION This part of the Official Plan Amendment No. 71 (hereinafter the "Amendment") entitled Part I - The Preamble, introduces the Amendment and describes the context and planning process leading to the document's preparation. It is for explanatory purposes only and does not form part of the Amendment. 2. PURPOSE OF THE AMENDMENT The purpose of this Amendment is to change the land use designation on the subject lands shown on Schedule "A"; attached hereto and forming part of this Amendment from "Linear And Other Open Space", "Community Commercial" and 'Institutional -Site Specific Policy Area 3.4.2.e.,' to "Community Commercial -Site Specific Policy Area 3.4.3.f' to allow for commercial / office uses on the subject lands.. 3. LOCATION The subject lands affected by this Amendment are located within the Town of Aurora, and are described as 15286 Leslie Street and 15306 Leslie Street. 4, BASIS OF THE AMENDMENT Council has enacted this Amendment in response to the following: 4.1 An application has been initiated by the Town of Aurora to redesignate the subject lands_ from "Linear and Other Open Space", "Community Commercial" and "Institutional -Site Specific Policy Area 3.4.2.c." to "Community Commercial -Site Specific Policy Area 3.4.3.f' to allow for the development of the subject lands for commercial / office uses. 4.2 Part of the subject lands are designated '!Institutional, -Site Specific Policy Area 3.4.2.c.". by Official Plan Amendment. No. 49 which established site specific policies to allow for the development of the Town's new fire hall and the Stronach Aurora Recreational Centre. This designation also permits commercial/office uses. A site specific redesignation to "Community Commercial -Site Specific Policy Area 3.4.3.f' is being sought in order to remove the institutional policies which are no longer necessary as these lands have been declared surplus. 4.3 The proposed development facilitates the assembly of individual properties into one comprehensive land development. 4.4 An Environmental Impact Study (EIS) was prepared by North South Environmental dated October 2009. The EIS establishes the developable area of the subject lands; it also contains a recommended buffer area, mitigation measures including replacement plantings and recommended plantings in the buffer area. -77- COUNCIL JAGEND4 - January 26, 2010 By-laif 5205 - PART 11- THE AMENDMENT 1. INTRODUCTION All of this part of the document entitled Part II - The Amendment, consisting of the following text, Schedule "A" (Land Use Plan), and Schedule "H" (Site Specific Policy Areas), constitutes Amendment No. 71 to the Official Plan for the Town of Aurora. 2. DETAILS OF THE AMENDMENT The Official Plan of the Town of Aurora is hereby amended as follows: Item (1): Schedule "A" - Land Use Plan, being part of Official Plan Amendment No. 30, is hereby amended by changing the land use designation from "Linear and. Other Open Space', "Community Commercial" and "Institutional -Site Specific Policy Area 3.4.2:c." to "Community Commercial -Site Specific Policy Area 3.4.3.1" as shown on Schedule "A" attached hereto and forming part of this Amendment. Item (2): That Schedule "H" - Site Specific Policy Areas, attached hereto and forming part of this Amendment, is hereby amended by adding section "3.4.3.f' The following policies apply to the lands designated as "Community Commercial - Specific Policy Area 3,4.3.f," on , as shown on Schedules "A" and "H", attached hereto and forming part of this. plan. II 11 Site Specific Policy 3.1.3.E �I i) The lands may be used for all uses permitted in the "Community Commercial" designation of the Bayview Northeast Secondary Plan (Official Plan Amendment No. 30), Section 3.4.3. ii) The development of the lands shall be consistent with the Environmental Impact Study (EIS) prepared by North South Environmental dated October 2009. The EIS specifically requires that any proposed development shall . maintain a 15 metre buffer area along the western property line. Any new development shall also be consistent with the recommended mitigation measures specifically including replacement planting requirements and recommended plantings in the buffer area. . iii) Buildings shall have a standard of design consistent with the Urban Design Guidelines prepared for the Wellington Street East Corridor (Area 2B) by Brook Mcllroy Inc., dated November 2002. In order to accomplish this objective, the facade of. buildings should provide a high standard of design, detail and variety of materials. Wall facing material should be combined to create front building facades with a distinct, well-balanced street presence. iv) Except where in conflict with the policies contained herein, development proposals shall be consistent with the policies of the Bayview Northeast Secondary Plan (Official Plan Amendment No. 30). - 78 . :OUNCILIIAGENDA - January 26, 2010 By-Iaxr.5205 - 8 3. IMPLEMENTATION AND INTERPRETATION The implementation and interpretation of this Amendment shall be in accordance with the respective policies of the Aurora Official Plan, Zoning By-law and Site Plan . Agreements. . 7g - COUNCIL114GENDI -. January 26, 2010 By-Ia r 5205 - S C m J r,K 0 7y�4�n °$' .� p U q R gg Z 8 $ e 0.E a"s q�8 s 3 2g2 F g h W P n QI3 `1 az .LS 31'1537 - 80 . '.2'. :OUNCIyIAGEND/ -January 26, 2010 By-Iaw1I5205 - 10 -81 - COUNCIL ENDAj- January 26, 2010 By-Iai� 5208 - THE CORPORATION OF THE TOWN OF AURORA By-law Number 5208-10 BEING A BY-LAW to Appoint a Fire Chief for Central York Fire Services. WHEREAS The.Corporation of the Town of Newmarket and The Corporation of the Town Aurora have approved the establishment of one Fire and Emergency Services Department to service both municipalities; AND WHEREAS section 227 of the Municipal Act; 2001, S.O. 2001, c. 25, as amended, provides, in part, that it is the role of the officers and employees of the municipalityto carry out duties required under the Municipal Act, 2001 or any Act and other duties assigned by the municipality; AND WHEREAS subsection 6(1) of the Fire. Protection and Prevention Act, 1997, S.O. 1997, c. 4, as amended, provides that if a fire department is established for the whole or a part of a municipality or for more than one municipality, the council of the municipality or the councils of the municipalities, as the case may be, shall appoint a fire chief for the fire department; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: THAT Ian Laing be and is hereby appointed Fire Chief of Central York Fire Services; 2. THAT Ian Laing be and is hereby authorized and required to carry out the duties and actions required in relation to the position of Fire Chief, pursuant to the Town of Aurora and Town of Newmarket by-laws and the Acts of the Legislature. 3_ AND THAT such appointment shall be effective upon third reading of this By-law, at which time By-law 4318-01.H shall be repealed. READ A FIRST AND, SECOND TIME THIS 26' DAY OF JANUARY, 2010 READ A THIRD TIME AND FINALLY PASSED THIS 26" DAY OF JANUARY, 2010. . 82 - PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK Appr-oved for execution by Le I Se[ry ices/ gjj Signature Date: COUNCILIIAGEND4 - January 26, 2010 By-Ial 5207. THE CORPORATION OF THE TOWN OF AURORA By-law Number 5207-10 BEING A BY-LAW to confirm actions by Council resulting from Council Meeting ' 10-01 on January 26, 2010 THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY ENACTS AS FOLLOWS: 1. THAT the actions by Council at its meeting held on January 26, 2010 in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted ratified and confirmed. 2. THAT the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. READ A FIRST AND SECOND TIME THIS 26' DAY OF JANUARY, 2010, READ A THIRD TIMEAND FINALLYPASSED THIS 26'H DAYOFJANUARY, 2010. PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK -83. ADDITIONAL ITEMS TABLED FOR COUNCIL MEETING Tuesday, January 26, 2010 ➢ Schedule "A" to By-law 5200-10 — Emergency Response Plan TOWN OF AURORA EMERGENCY RESPONSE PLAN By-law 5200-10 Schedule "A" November 2009 TOWN OF AURORA EMERGENCY RESPONSE PLAN 4 PART1: INTRODUCTION........................................................................................ 5 PART2: AIM......................................................................................................... 6 PART3: AUTHORITY.............................................................................................. Emergency Management and Civil Protection Act ................................... .............. •••••••• 6 Ontario Regulation 380/04..............................................................................................6 Town of Aurora By -Law 5200-10.....................................................................................7 Town of Aurora Emergency Management Program Committee ......................... EMERGENCY NOTIFICATION PROCEDURES ....................................... PART 4: Requests for Assistance...................................................................................................8 Definition of an Emergency.............................................................................................9 Action Prior to Declaration..............................................................................................9 Declared Community Emergency ......................................... COMMUNITY CONTROL GROUP .............................. ........... 11 PART 5: EMERGENCY Incident Management System ...........................................................................11 Incident Management System (iMS) Function Descriptions ....................................... 16 1. EOC Management (Command).............................................................................16 ............................16 2. Operations................................................................................ 3. Planning.................................................................................................................16 4. Logistics.................................................................................................................16 5. Finance/Administration.........................................................................................16 Emergency Control Group(MECG)............................................................... 17 Municipal OperatingCycle.............................................................................................................18 OtherAgencies..............................................................................................................18 Group Responsibilities..................................................19 Municipal Emergency Control PART 6: EMERGENCY RESPONSE SYSTEM............................................................ 20 Municipal Emergency Control Group Responsibilities by Position...............................20 20 1. EOC Management Section............................................................... ............. Aurora Emergency Response Plan 2 FINAL DRAFT November 2009 2. Operations Section ....................................................................... I ................ 27 3. Planning Section ....................... .................................................................... 35 4. Logistics Section ............................................................................................ 40 5. Finance/Administration Section .................................................................... 45 PART 7. EMERGENCY TELECOMMUNICATIONS PLAN ........................................... 47 PART8: DISTRIBUTION LIST ................................................................................ 48 PART9: UPDATES AND AMENDMENTS ................................................................ 49 APPENDIXI: ANIMAL EMERGENCY PLAN ................................................................ so APPENDIX2: ACCESSIBLE CUSTOMER SERVICE PLAN ................................................ 50 CONFIDENTIAL PORTION REMOVED ANNEX A: EMERGENCY NOTIFICATION CONTACT LIST..... Error! Bookmark not defined. ANNEXB: LOGISTICS ...................................................... Error! Bookmark not defined. ANNEXC. EMERGENCY INFORMATION PLAN .................. Error! Bookmark not defined. ANNEXD: EMERGENCY OPERATIONS CENTRE FLOOR PLANError! Bookmark not defined. Aurora Emergency Response Plan 3 FINIAL DRAFT November 2009 TOWN OF AURORA EMERGENCY RESPONSE PLAN PART 1: INTRODUCTION Emergencies are defined as situations or impending situations caused by forces of nature, a disease or other health risk, an accident or an intentional act that constitutes a danger of major proportions to life and property. Emergencies affect public safety, including the health, welfare and property of residents, businesses and visitors, as well as the environment and economic health of the Town of Aurora. The population of the Town of Aurora (as of September 30, 2009) is 53,069 residents. In order to protect residents, businesses and visitors, the Town of Aurora requires a coordinated emergency response by a number of agencies under the direction of the Municipal Emergency Control Group (MECG). These are arrangements and procedures that are distinct from the normal, day-to-day operations carried out by emergency services. The Town of Aurora Emergency Management Committee (EMC) developed this Emergency Response Plan (Plan). The Incident Management System (IMS) has been adopted in this Plan to define the basic command structure and to identify roles and responsibilities to ensure effective management of an emergency. Every official, municipal department and agency must be prepared to carry out assigned responsibilities in an emergency. The Plan has been prepared to provide key officials, agencies and departments of the Town of Aurora with important emergency response information related to: Arrangements, services and equipment; and Roles and responsibilities during an emergency. In addition, it is important that residents, businesses and interested visitors be aware of its provisions. Copies of the Town of Aurora Emergency Response Plan may be viewed atleathe Town Hall, Library and on-line at www.town.aurora.on.ca. For more information, P contact: Community Emergency Management Coordinator Central York Fire Services 905 895 9222 Aurora Emergency Response Plan 4 FINAL DRAFT November 2009 PART 2: AIM that may have to be taken to protect the health, safety, welfare, environment and ecThe aim of this Plan is to make provision for the extraordinary arrangements and measures Aurora when faced witmic health of the residents, businesses and visitors of the Town of Auhh ono emergency. It enables a centralized, controlled and coordinated response to emergencies in the Town of Aurora, and meets the legislated requirements of the Emergency Management and Civil Protection Act. Emergencies can occur within the Town of Aurora, and the most likely scenarios as determined by risk analysis are related to air pollution and extreme weather. For further details, please contact the Community Emergency Management Coordinator. Aurora Emergency Response Plan FINAL DRAFT November 2009 PART 3: AUTHORITY The legislation under which the Town of Aurora and its employees are authorized to respond to an emergency are: • The Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended • Ontario Regulation 380/04 (Standards), made under the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended • Town of Aurora By-law 4627-04.P Emergency Management and Civil Protection Act Subsection 4(1) of the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended, states that: "The head of council of a municipality may declare that an emergency exists in the municipality or in any part thereof and may take such action and make such orders as he or she considers necessary and are not contrary to law to implement the emergency plan of the municipality and to protect property and the health, safety and welfare of the inhabitants of the emergency area." Ontario Regulation 380104 ber 31, 2004. It describes the essential level of Regulation 380/04 came into effect on Decem emergency management standards for Ontario municipalities. The specific municipal requirements are as follows: • Every municipality shall designate an employee or a member of Council as its Community Emergency Management Co-ordinator (CEMC), who shall complete training, as required by the Chief, Emergency Management Ontario. • The CEMC shall co-ordinate the development and implementation of the emergency management program within the Town and, in so far as possible, with the emergency management programs of other municipalities, Ontario ministries and organizations outside government that are involved in emergency management. • The CEMC shall report to the Town of Aurora's Emergency Management Committee on the above program. • Every municipality shall have an Emergency Management Program Committee composed of: the CEMC, a senior municipal official appointed by Council; and such other persons that may be appointed by Council. • The Emergency Management Committee shall direct the municipality's response in an emergency, including the implementation of the municipality's emergency response plan. Aurora Emergency Response Plan 6 FINAL DRAFT November 2009 • The Emergency Management Committee shall develop procedures to govern its responsibilities in an emergency. • The members of the Emergency Management Committee shall complete the annual training that is required by the Chief, Emergency Management Ontario • Every municipality shall have an annual practice exercise for simulated emergency incident training. • Every municipality must have an emergency operations centre with appropriate communications systems. • Every municipality shall designate an employee of the municipality as its Emergency Information Officer to act as the primary media and public contact in an emergency. Town ofAurora By -Law 5200-10 Council approved the Emergency Management Program and Emergency Response Plan with the enactment of By -Law No.5200-10 on January 26, 2009. Town of Aurora Emergency Management Program Committee The Emergency Management Program Committee is comprised of the senior or executive management team or staff designated by them. The CEMC (Fire Chief) is appointed as the Chair of the committee. Aurora Emergency Response Plan FINAL DRAFT November 2009 PART 4: EMERGENCY NOTIFICATION PROCEDURES Only a member of the Municipal Emergency Control Group (MECG) with the authority to activate the procedure (as defined in the position descriptions) may initiate the notification procedure. The contact phone numbers and addresses of the MECG members (and their alternates) are contained in Annex A. When a member of the MECG, with the authority to activate the MECG, receives a warning of a real or potential emergency, that member will immediately contact the Fire Communications Centre and direct them to initiate the notification of the MECG, or the members of the MECG that are deemed necessary to deal with the situation as it exists at that time. At a minimum, the Mayor, CAO, Fire Chief, Town Solicitor, Director of Customer and Legislative Services/ Town Clerk, or their alternates, will be notified. The member initiating the call must provide pertinent details (e.g., a time and place for the MECG to meet) as part of the notification procedure. The Sample Script in Annex A is the recommended format. If deemed appropriate, the individual MECG members may initiate their own internal notification procedures of their staff and volunteer organizations. Where a threat of an impending emergency exists, any member of the MECG may initiate the notification procedure and place MECG members on standby. The Fire Communications Centre will record the date and time MECG members were contacted. Requests forAssistance Assistance may be requested from The Regional Municipality of York at any time by contacting the York Regional Police Communications Centre or the appropriate Regional agency. The request shall not be deemed to be a request that The Regional Municipality of York assume authority and control of the emergency. Assistance may also be requested from the Province of Ontario at any time without any loss of control or authority. A request for assistance should be made by contacting Emergency Management Ontario. The Emergency Notification Contact List, including contact numbers for requesting assistance, is attached as Annex A. Aurora Emergency Response Plan 8 FINAL DRAFT November 2009 Definition of an Emergency Under section 1 of the Emergency Management and Civil Protection Act, an "emergency' means: "... a situation or an impending situation that constitutes a danger of major Proportions that could result in serious harm to persons or substantial damage to property and that is caused by the forces of nature, a disease or other health risk, an accident or an act whether intentional or otherwise." Action Prior to Declaration When an emergency exists but has not yet been declared to exist, community employees may take such action(s) under this Plan as may be required to protect property and the health, safety and welfare of the residents and businesses of and visitors t th T Aurora. o e own of Declared Community Emergency The Mayor or Acting Mayor of the Town of Aurora, as the Head of Council, is responsible for declaring an emergency. This decision is usually made in consultation with other members of the MECG. Upon declaring an emergency, the Mayor (or designate) will notify: Emergency Management Ontario, Ministry of Community Safety and Correctional Services; Town Council; Chair, Regional Municipality of York, as appropriate; Public; ■ Neighbouring community officials, as required; • Local Member of the Provincial Parliament (MPP); ■ Local Member of Parliament (MP). A community emergency may be terminated at any time by: Mayor or Acting Mayor; or ■ Town Council; or the ■ Premier of Ontario. When terminating an emergency, the Mayor (or designate) will notify: ■ Emergency Management Ontario, Ministry of Community Safety and Correctional Services; ■ Town Council; Chair, Regional Municipality of York, as appropriate; Public; Aurora Emergency Response Plan FINAL DRAFT November 2009 ■ Neighbouring community officials, as required; • Local Member of the Provincial Parliament (MPP); • Local Member of Parliament (MP). Aurora Emergency Response Plan 10 FINAL DRAFT November 2009 PARTS- EMERGENCY COMMUNITY CONTROL GROUP Incident Management System The direction and control structure for the Town of Aurora's emergency operations is based upon the Incident Management System (IMS). IMS is an internationally recognized, standardized emergency response system, which defines the basic command structure and the roles and responsibilities required for the effective management of an emergency. IMS is endorsed by Emergency Management Ontario, and used by The Regional Municipality of York's Emergency Management. Benefits of using the IMS include: enhanced technical and functional interoperability; integrated communications; and standard terminology. IMS consists of five key functions: I. Command (EOC Management) 2. Operations 3. Planning 4. Logistics 5. Finance/Administration Figure 1: The 5 Key Functions of the Incident Management System Figure 2, on the following page, provides a summary of how the Town of Aurora has aligned its emergency operations for consistency with the IMS. An Emergency Organization Chart, which illustrates Town of Aurora emergency positions, follows Figure 2. For greater certainty, wherever a position is identified in this Plan it shall also be understood to include the position's designate or alternate. Aurora Emergency Response Plan 11 FINAL DRAFT November 2009 Figure 2: Town of Aurora's IMS-Based Emergency Operations IMS FUNCTION DESCRIPTION OF ` RESPONSIBILITY OF7irector, FUNCTION Has overall authority for the CAO, EOC Management control and direction of the with strategic direction emergency response and from the Policy Group resources for which they (Mayor and Council) are responsible. EOC Management has 3 supporting functions: Risk Management, Liaison, and Information. i. Risk Management/Legal Town Solicitor Risk Management/ Legal Officer CEMC Liaison Officer ii. Liaison Coordination of various community agencies, e.g., • School boards • Southlake Regional Health Care Centre • Emergency Management Ontario • Ontario Provincial Police • Office of the Fire Marshal • Provincial Ministries • Conservation Authorities iii. Information Manager, Corporate Information Communications Officer Manager, Customer Citizen Inquiry Services and Admin. Supervisor Aurora Emergency Response Plan 12 FINAL DRAFT November 2009 tes the operational . Chief, York Regional Operations ents of the Police Section 775F directs resources . Central York Fire ment as required, Chief or alternate mergency . General Manager,ent requirements. EMS • York Region Medical Officer of Health (MOH) or Associate MOH • York Region Commissioner of Community & Health Services • Director, Infrastructure and Environmental Services • Utilities Representative - PowerStream Planning Gathers information critical • Director, Planning Planning Section to the incident in order to and Development develop, disseminate and Services evaluate incident action . Director, Customer plans. and Legislative Services/Town Clerk • Director, Building and By-law Services • CEO, Library Logistics Arranges for and • Director, Parks and Logistics Section coordinates all material, Recreation Services services, equipment and . Manager, Human resources required to Resources manage and resolve the . Manager, IT Services emergency. Logistics track . Purchasing usage and current locations Coordinator of these same items. Aurora Emergency Response Plan 13 FINAL DRAFT November 2009 Finance/ Finance/Administration Administration performs duties related to administrative, financial and claims, specific to the emergency. This includes keeping track of incident - related costs, staff compensation and claims. • Director, Corporate and Financial Services Finance/ Administration Section Aurora Emergency Response Plan 14 FINAL DRAFT November 2009 Emergency Site Manager(s) • Fire (Chief) • Police (Chief) • EMS (Gen. Manager) • Infrastructure & Environmental Services (Director) • YR Public Health • YR Community Services • PowerStream Aurora Emergency Response Plan Town of Aurora Emergency Operations Centre Organization Chart Mayor & Council (Policy Group) • -Planning and Development Services (Director) • Customer and Legislative Services/Town Clerk (Director) • Building and By -Law Services (Director) • Library (CEO) 15 • Parks and Recreation Services (Director) • IT Services (Manager) • Human Resources (Manager) • Purchasing (Coordinator) Regional EOC Coordination • Corporate and Financial Services (Director) Tracking: o Purchasing o Compensation & claims o Cost accounting FINAL DRAFT November 2009 Incident Management System (IMS) Function Descriptions The Incident Management system (IMs) is a model for command, control, and coordination of an emergency. It provides a way of coordinating the efforts of agencies and resources as they work together toward safely responding to an eg Planning, ency nt. I LogMS istics, consists of five key functions: EOC Management (Command), Operations, on Finance/Administration. Descriptions of each function are provided below. 1. EOC Management (Command) The EOC Management section has overall authority for the control and direction of the emergency response. EOC Management has three (3) supporting functions: Risk Management/Legal (ensures good risk management practices are applied throughout the emergency; provision of legal advice), Liaison (coordination of agencies involved in the response), and Information (dissemination of information to the media and the public). 2. Operations The Operations section coordinates the operational requirements of the response, directs resources and equipment, as required, to fulfill emergency management requirements. 3. Planning The Planning section gathers information critical to the incident in order to develop, disseminate and evaluate incident action plans. 4. Logistics Logistics arranges for and coordinates all material, services, equipment and resources required to manage and resolve the emergency. Logistics tracks usage and current locations of these same items. 5. Finance/Administration Finance/Administration performs duties related to administrative, financial and compensation and claims, specific to the emergency. This includes keeping track of incident - related costs, staff compensation and claims. Aurora Emergency Response Plan 16 FINAL DRAFT November 2009 Emergency Operations Centre (EOC) The location of the Town of Aurora's primary and alternate Operations Centres are detailed in Annex B. The Emergency Operations Centre (EOC) can be activated for any emergency for the purposes of managing an emergency, by maintaining services to the community and supporting the emergency site. Municipal Emergency Control Group (MECG) The emergency response will be directed and controlled by the Municipal Emergency Control Group (MECG), a group of officials who are responsible for coordinating the provision of the essential services necessary to minimize the effects of an emergency on the community. The MECG consists of the following officials: • Mayor of the Town of Aurora, or alternate; Chief Administrative Officer, or alternate, who becomes the Director of the EOC; ■ Town Solicitor, or alternate; Community Emergency Management Coordinator, or alternate; Manager of Corporate Communications; ■ Manager of Customer Services and Administration; Chief of York Regional Police, or alternate; Chief of Central York Fire Services, or alternate; ■ General Manager, Emergency Medical Services (EMS), or alternate; Director of Infrastructure and Environmental Services, or alternate; ■ York Region Medical Officer of Health, or alternate; York Region Commissioner, Community and Health Services, or alternate; Local electrical utility representative, or alternate, if required or available; ■ Director of Planning and Development Services, or alternate; ■ Director of Customer and Legislative Services/Town Clerk, or alternate; ■ Director of Building and By-law Services, or alternate; Library CEO, or alternate; Director of Parks and Recreation Services, or alternate; • Manager of IT Services; ■ Manager of Human Resources; Coordinator, Purchasing; Director of Corporate and Financial Services, or alternate; ■ Additional personnel called or added to the MECG may include: o Emergency Management Ontario Representative; o Ontario Provincial Police Representative; o Lake Simcoe Region Conservation Authority Representative; o Liaison staff from Provincial Ministries; o Any other officials, experts or representatives from the public or private sector as deemed necessary by the MECG. The MECG may function with only a limited number of persons depending upon the emergency. While the MECG may not require the presence of all the people listed as members of the control group, all members of the MECG must be notified. Aurora Emergency Response Plan 17 FINAL DRAFT November 2009 Operating Cycle Members of the MECG will gather at regular intervals to inform each other of actions taken and problems encountered. The EOC Director will establish the frequency of meetings and agenda items. Meetings will be kept as brief as possible thus allowing members to carry out their individual responsibilities. The Town Clerk will maintain a status board and maps, which will be prominently displayed and kept up to date. OtherAgencies In an emergency, many agencies may be required to work with the MECG. Two (2) such agencies are detailed below. Others might include Emergency Management Ontario, Ontario Provincial Police, the Office of the Fire Marshal, industry, volunteer groups, conservation authorities, and provincial ministries. Refer to the various emergency plans from other agencies, which are located in the Community Emergency Management Coordinator's office. York Region District School Board & York Catholic District School Board The York Region District School Board and the York Catholic District School Board are responsible for: • Providing any school (as appropriate and available) for use as an evacuation or reception centre and a representative(s) to co-ordinate the maintenance, use and operation of the facilities being utilized as evacuation or reception centres; • Ensuring liaison with the municipality as to protective actions to the schools (i.e., implementing school stay in place procedure and implementing the school evacuation procedure). Southlake Regional Health Care Centre Administrator The Southlake Regional Health Care Centre Administrator is responsible for: ■ Implementing the hospital emergency plan, as required; • Ensuring liaison with the Medical Officer of Health and local ambulance representatives with respect to hospital and medical matters, as required; ■ Evaluating requests for the provision of medical site teams/medical triage teams; • Ensuring liaison with the Ministry of Health and Long -Term Care, as appropriate. Aurora Emergency Response Plan 18 FINAL DRAFT November 2009 Municipal Emergency Control Group Responsibilities The members of the Municipal Emergency Control Group (MECG) are responsible for some or all of the following actions or decisions: Calling out and mobilizing their emergency service, agency and equipment; • Coordinating and directing their service and ensuring that any actions necessary for the mitigation of the effects of the emergency are taken, provided they are not contrary to law; ■ Determining if the location and composition of the MECG are appropriate; ■ Advising the Mayor as to whether the declaration of an emergency is recommended; ■ Advising the Mayor on the need to designate all or part of the town as an emergency area; ■ Ensuring that an Emergency Site Manager (ESM) is appointed; Ensuring support to the ESM by offering equipment, staff and resources, as required; Ordering, coordinating and/or overseeing the evacuation of inhabitants considered to be in danger; ■ Discontinuing utilities or services provided by public or private concerns, i.e., hydro, water, gas, closing down a shopping plaza/mall; • Arranging for services and equipment from local agencies not under community control, i.e., private contractors, industry, volunteer agencies, service clubs; • Notifying, requesting assistance from and/or liaising with various levels of government and any public or private agencies not under community control, as considered necessary; • Determining if additional volunteers are required and if appeals for volunteers are warranted; ■ Determining if additional transportation is required for evacuation or transport of persons and/or supplies; • Ensuring that pertinent information regarding the emergency is promptly forwarded to the Information Officer and Citizen Inquiry Supervisor, for dissemination to the media and public; ■ Determining the need to establish advisory groups and/or sub-committees/working groups for any aspect of the emergency, including recovery; Authorizing the expenditure of money required for dealing with the emergency; Notifying the service, agency or group under their direction, of the termination of the emergency; Maintaining a log outlining decisions made and actions taken, and submitting a summary of the log to the Chief Administrative Officer within one (1) week of the termination of the emergency, as required; Participating in the debriefing following the emergency; Appointing alternate MECG members when an identified position is vacant at the time of an emergency. Aurora Emergency Response Plan 19 FINAL DRAFT November 2009 PART 6: EMERGENCY RESPONSE SYSTEM Municipal Emergency Control Group Responsibilities by Position 1. EOC Management Section The EOC Management Section provides overall direction for the emergency response and the resources required to manage the emergency. The EOC Management Section comprises the following positions: • Mayor/Acting Mayor • Director, Emergency Operations Centre • Risk Management/Legal Officer • Liaison Officer • Information Officer • Citizen Inquiry Supervisor Aurora Emergency Response Plan 20 FINAL DRAFT November 2009 Mayor or Acting Mayor The Mayor, or Acting Mayor, and Council form the Policy Group, which provides emergency policy and direction to the Town's Emergency Operations Centre (EOC). As Chair of the Policy Group, the Mayor has the following responsibilities: Provide overall emergency policy and direction to the EOC Director (CAO); Activate the emergency notification system through the Fire Communications Centre; Declare an emergency within the designated area; Declare that the emergency has terminated (Note: Council may also terminate the emergency); Notify Emergency Management Ontario, Ministry of Community Safety and Correctional Services of the declaration of the emergency and termination of the emergency; Notify the Chair of The Regional Municipality of York of the declaration of the emergency and termination of the emergency, or of the activation or partial activation of the EOC; ■ Notify the public of the declaration of an emergency; Request Regional government assistance, as required; • Act as the primary spokesperson for the Town, authorize the release of information on behalf of the Town or delegate that authority to the CAO and/or the Public Information Officer; • Issue authoritative instructions, information and warnings to the general public by way of the media as authorized and requested by various agencies; • Ensure the Members of Council are advised of the declaration and termination of an emergency, and are kept informed of the emergency situation. Aurora Emergency Response Plan 21 FINAL DRAFT November 2009 EOC Director The Chief Administrative Officer is the Director of the EOC for the Town of Aurora. The EOC Director has the following responsibilities: • Chair the Municipal Emergency Control Group (MECG); • Activate the emergency notification system through the Fire Communications Centre; • Exercise overall management responsibility for the coordination between response and supporting agencies in the Emergency Operations Centre, and set priorities for response efforts in the affected areas; • Establish the appropriate staffing level for the EOC and continuously monitor organizational effectiveness to ensure that appropriate modifications occur as required; • Liaise with the Mayor on policies and procedures, as appropriate; • Approve, in conjunction with the Mayor, major announcements and media releases prepared by the Emergency Information Coordinator, in consultation with the MECG; • Ensure that a communication link is established between the MECG and the Emergency Site Manager (ESM); • Determine the need to activate a Citizen Inquiry hotline; • Ensure risk management principles and procedures are applied to all EOC activities; • Determine what sections are needed, assign section chiefs as appropriate and ensure they are staffing their sections as required: o Operations Section Chief o Logistics Section Chief o Planning Section Chief o Finance Section Chief • Determine which management staff positions are required and ensure they are filled as soon as possible: o Information Officer o Liaison Officer o Risk Management/Legal Officer ■ Call out additional Town staff to provide assistance, as required; • Ensure that operational periods are established and that initial EOC response priorities and objectives are decided and communicated to all involved parties; • Appoint alternate MECG members when an identified position is vacant at the time of an emergency; ■ Document all decisions/approvals. Aurora Emergency Response Plan 22 FINAL DRAFT November 2009 Risk Management/Legal Officer The Town Solicitor acts as the Risk Management Officer. The Risk Management Officer is a support function of the EOC Management Section, and has the following responsibilities: • Ensures that good risk management practices are applied throughout the response organization; • Protects the interests of all EOC members, agencies and organizations by ensuring due diligence in information collection, decision -making, and implementation; • Monitors situations for risk exposures and ascertains probabilities and potential consequences of future events; ■ Provides legal advice to the MECG on matters, as they apply to the actions of the Town in its response to the emergency, as requested; • Provides advice to the Mayor and MECG with respect to interpretation of legislation governing the control of response to an emergency by the MECG; ■ Provides advice on safety issues. Risk management has the authority to halt or modify any and all unsafe operations within or outside the scope of the EOC. While Risk Management has the responsibility for safety, it is recommended that a safety specialist be appointed who is familiar with all aspects of safety and relevant legislation. Aurora Emergency Response Plan 23 FINAL DRAFT November 2009 Liaison Officer The Community Emergency Management Coordinator (CEMC) acts as the Liaison Officer. As a support function of the EOC Management Section, the Liaison Officer serves as the primary contact for assisting or supporting organizations and has the following responsibilities: ■ Advises EOC Management of issues related to outside assistance and support, including current or potential inter -organization needs; ■ Gathers information from and about organizations that are involved with the incident. This includes obtaining, from their representatives, information about standard and specialized resources they might have, or special support that they might need, and whether there are considerations or restrictions that may impact how such resources may be used; • Serves as a coordinator for organizations not represented in EOC; • Provides briefings to organization representatives about the operation; • Maintains a list of supporting and assisting organizations, and keeping it updated as the incident evolves. Aurora Emergency Response Plan 24 FINAL DRAFT November 2009 Information Officer The Manager of Corporate Communications acts as the Information Officer. As a support function of the EOC Management Section, the Information Officer has the following responsibilities: • Serve as the coordination point for all public information, media relations and internal information sources for the EOC; • Establish a communication link with the Information Officer at The Regional Municipality of York, the Citizen Inquiry Supervisor and any other media coordinator(s) (i.e. agency, regional, provincial, federal, private industry, etc.) involved in the incident, ensuring that all information released to the media and public is timely, full and accurate; • Ensure liaison with the MECG to obtain up-to-date information for media releases, co-ordinate individual interviews and organize press conferences; • Ensure that the following are advised of the telephone number of the media centre: o Media; o Municipal Emergency Control Group; o Switchboard (Town and Emergency Services); o Community Spokesperson; o Police Public Relations Officer; o Neighbouring communities, and The Regional Municipality of York; o Citizen Inquiry Supervisor; o Any other appropriate persons, agencies or businesses; • Provide direction and regular updates to the Citizen Inquiry Supervisor to ensure that the most accurate and up-to-date information is disseminated to the public; • Ensure that the media releases are approved by the Chief Administrative Officer (in consultation with the Mayor) prior to dissemination, and distribute hard copies of the media release to the EIC, the MECG, Citizen Inquiry Supervisor and other key persons handling inquiries from the media; Monitor news coverage and correcting any erroneous information; Maintain copies of media releases and newspaper articles pertaining to the emergency. A detailed Emergency Information Plan is included in Annex C. Aurora Emergency Response Plan 25 FINAL DRAFT November 2009 Citizen Inquiry Supervisor The Manager of Customer Services is the Citizen Inquiry Supervisor. The Citizen Inquiry function is located at the Aurora Town Hall. This emergency position is part of the Information function supporting the EOC Management Section. The Citizen Inquiry Supervisor has the following responsibilities: • Establish a Citizen Inquiry Service, including the appointment of personnel and designation of telephone lines; • Inform the Emergency Information Coordinator of the establishment of the Citizen Inquiry Service and designated telephone number(s); • Inform the affected emergency services, the Municipal Emergency Control Group (MECG) and Town switchboards of the establishment of the Citizen Inquiry Service and designated telephone numbers; G members' telephone numbers in the EOC; • Ensure operators are informed of MEC • Ensure liaison with the Emergency Information Coordinator to obtain current information on the emergency; • Respond to and re -direct inquiries and reports from the public based upon information from the Emergency Information Coordinator. (Such information may be related to school closings, access routes or the location of evacuee centres); • Respond to, and redirect inquiries pertaining to, the investigation of the emergency, deaths, injuries or matters of personnel involved with or affected by the emergency to the appropriate emergency service; persons who may be located in • Respond to, and redirect inquiries pertaining to, p evacuation and reception centres to the registration and inquiry telephone number(s); • Procure staff to assist, as required. Aurora Emergency Response Plan 26 FINAL DRAFT November 2009 2. Operations Section The Operations Section coordinates the operational requirements of the response and directs resources and equipment, as required, to fulfill emergency management requirements. The Operations Section may be staffed by the following positions, according to the requirements of the emergency: • Chief, York Regional Police • Fire Chief, or alternate • General Manager, Emergency Medical Services • York Region Medical Officer of Health (MOH) or Associate MOH • York Region Commissioner of Community and Health Services • Director of Infrastructure and Environmental Services • Utility Representative — PowerStream Aurora Emergency Response Plan 27 FINAL DRAFT November 2009 Chief, York Regional Police The Chief, York Regional Police, as a member of the Operations Section, has the following responsibilities: • If assigned by the EOC Director, act as the Operations Section Chief and ensure the operations function is carried out, including coordination of response for all operational functions assigned to the EOC; ■ Activate the emergency notification system through the Fire Communications Centre; • Maintain a communications link between Incident Commanders at the site(s) for the purpose of coordinating the overall response, resource requests and event status information; • Ensure Planning Section is provided with Branch Status Reports and Major Incident Reports; ■ Ensure liaison with the York Region Commissioner of Community Services regarding the establishment, security and operation of evacuation and reception centres; ■ Ensure the protection of life and property and the provision of law and order; ■ Provide police services in other facilities, as required; • Notify the coroner of fatalities; rovincial and federal police agencies, as • Ensure liaison with other community, p required; ■ Provide an Emergency Site Manager, if required. Aurora Emergency Response Plan 28 FINAL DRAFT November 2009 Fire Chief As a member of the Operations Section, the Fire Chief has the following responsibilities: • If assigned by the EOC Director, act as the Operations Section Chief and ensure the operations function is carried out including coordination of response for all operational functions assigned to the EOC; ■ Activate the emergency notification system through the Fire Communications Centre; ■ Provide the MECG with information and advice on firefighting and rescue matters; ■ Depending on the nature of the emergency, assign the Site Manager and inform the MECG; • Maintain a communications link between Incident Commanders at the site(s) for the purpose of coordinating the overall response, resource requests and event status information; • Ensure Planning Section is provided with Branch Status Reports and Major Incident Reports; • Inform the Mutual Aid Fire Coordinator and/or initiating mutual aid arrangements for the provision of additional firefighters and equipment, if needed; ■ Determine if additional or special equipment is needed and recommend possible sources of supply, e.g., breathing apparatus, protective clothing; • Provide assistance to other community departments and agencies and be prepared to take charge of or contribute to non -fire fighting operations if necessary, e.g., rescue, first aid, casualty collection, evacuation; • Provide advice and clarifications about the implementation details of the Emergency Response Plan; Provide an Emergency Site Manager, if required. Aurora Emergency Response Plan 29 FINAL DRAFT November 2009 General Manager, York Region Emergency Medical Services (EMS) As a member of the Operations Section, the General Manager, EMS, has the following responsibilities: • If assigned by the EOC Director, act as the Operations Section Chief and ensure the operations function is carried out, including coordination of response for all operational functions assigned to the EOC; • Ensure emergency medical services at the emergency site; • Depending on the nature of the emergency, assign the Site Manager and inform the MECG; • Maintain a communications link between Incident Commanders at the site(s) for the purpose of coordinating the overall response, resource requests and event status information; • Ensure Planning Section is provided with Branch Status Reports and Major Incident Reports • Obtain emergency medical services from other municipalities for support, if required; Ensure triage at the site; • Advise the MECG if other means of transportation are required for large-scale response; • Ensure liaison with the receiving hospitals, ■ Ensure liaison with the Medical Officer of Health, as required. Aurora Emergency Response Plan 30 FINAL DRAFT November 2009 York Region Medical Officer of Health or Associate Medical Officer of Health As a member of the Operations Section, the Medical Officer of Health (MOH), or Associate MOH, has the following responsibilities: ■ If assigned by the EOC Director, act as the Operations Section Chief and ensure the operations function is carried out, including coordination of response for all operational functions assigned to the EOC; • Activate the emergency notification system through the Fire Communications Centre; ■ Act as a coordinating link for all emergency health services at the MECG: Ensure liaison with the Ontario Ministry of Health and Long -Term Care, Public Health Branch; • Depending on the nature of the emergency, assign the Site Manager and inform the M ECG; ■ Maintain a communications link between the senior health official at the site(s) for the purpose of coordinating the overall response, resource requests and incident status information; • Ensure Planning Section is provided with Branch Status Reports and Major Incident Reports; Ensure liaison with the ambulance service representatives; • Provide advice on any matters that may adversely affect public health; Provide authoritative instructions on health and safety matters to the public through the Emergency Information Coordinator; Coordinate the response to disease -related emergencies or anticipated emergencies such as epidemics, according to Ministry of Health and Long -Term Care policies; Ensure coordination of all efforts to prevent and control the spread of disease during an emergency; • Notify Infrastructure and Environmental Services Director of the need for potable water supplies and sanitation facilities; • Ensure liaison with Community and Health Services on areas of mutual concern regarding health services in evacuee centres. Aurora Emergency Response Plan 31 FINAL DRAFT November 2009 York Region Commissioner of Community and Health Services As a member of the Operations Section, the Commissioner of Community and Health Services has the following responsibilities: • If assigned by the EOC Director, act as the Operations Section Chief and ensure the operations function is carried out, including coordination of response for all operational functions assigned to the EOC; • Ensure the well-being of residents who have been displaced from their homes by arranging emergency lodging, clothing, feeding, registration and inquiries and personal services; • Supervise the opening and operation of temporary and/or long-term evacuee centres, and ensuring they are adequately staffed; • Ensure liaison with the police chief with respect to the pre -designation of evacuee centres that can be opened on short notice; • Liaise with the Medical Officer of Health on areas of mutual concern regarding operations in evacuee centres; • Ensure that a representative of the York Region Board of Education and/or the York Region Separate School Board is/are notified when facilities are required at evacuee reception centres, and that staff and volunteers utilizing the school facilities take direction from the Board representative(s) with respect to their maintenance, use and operation; • Ensure liaison with area Homes for the Aged and Nursing Homes as required. Aurora Emergency Response Plan 32 FINAL DRAFT November 2009 Director of Infrastructure and Environmental Services As a member of the Operations Section, the Director of Infrastructure and Environmental Services has the following responsibilities: • If assigned by the EOC Director, act as the Operations Section Chief and ensure the operations function is carried out, including coordination of response for all operational functions assigned to the EOC; • Activate the emergency notification system through the Fire Communications Centre; ■ Provide the MECG with information and advice on engineering and public works matters; • Depending on the nature of the emergency, assign the Site Manager and inform the MECG; • Maintain a communications link between Incident Commanders at the site(s) for the purpose of coordinating the overall response, resource requests and event status information; • Ensure Planning Section is provided with Branch Status Reports and Major Incident Reports; • Ensure liaison with the public works representative from the neighbouring community(ies) and The Regional Municipality of York to ensure a coordinated response; • Ensure provision of engineering assistance; Ensure construction, maintenance and repair of Town roads; Ensure the maintenance of sanitary sewage and water systems; Provide equipment for emergency pumping operations. Ensure liaison with the Fire Chief concerning emergency water supplies for firefighting purposes; Provide emergency potable water, supplies and sanitation facilities to the requirements of the Medical Officer of Health; • Discontinue any public works service to any resident, as required, and restoring these services when appropriate; ■ Ensure liaison with public utilities to disconnect any service representing a hazard and/or to arrange for the provision of alternate services or functions; • Provide public works facilities, vehicles, equipment and personnel as required by any other emergency services; • Ensure liaison with the conservation authority regarding flood control, conservation and environmental matters, and being prepared to take preventative action. Aurora Emergency Response Plan 33 FINAL DRAFT November 2009 Utility Representative — PowerStream As a member of the Operations Section, the Utility Representative — PowerStream has the following responsibilities: • Monitor the status of power outages and customers without services; • Provide updates on power outages, as required; • Provide liaison with Hydro One, as required; • Provide liaison with other area Hydro Utilities, as required; • Ensure liaison with the public works representative; • May provide assistance with accessing generators for essential services, or other temporary power measures. Aurora Emergency Response Plan 34 FINAL DRAFT November 2009 3, Planning Section The Planning Section gathers information critical to the incident in order to develop, disseminate and evaluate incident action plans. The Planning Section may be staffed by the following positions, according to the requirements of the emergency: • Director of Planning and Development Services Director of Building and By-law Services • Director of Customer and Legislative Services/Town Clerk Library, CEO Aurora Emergency Response Plan 35 FINAL DRAFT November 2009 Director of Planning and Development Services The Director of Planning and Development Services is the Planning Section Chief. The Planning Section Chief has the following responsibilities: ■ Ensure that the following responsibilities of the Planning Section are addressed as required: o Collect, analyze, and display situation information; o Prepare periodic Situation Reports; o Prepare and distribute EOC Action Plan and facilitate Action Planning process; o Track Resources; o Conduct Advance Planning activities and report; o Document and maintain files on all EOC activities; ■ Provide technical support services to the various EOC sections and branches; • Establish the appropriate level of organization for the Planning Section; • Exercise overall responsibility for the coordination of activities within the section; ■ Keeps the EOC Director informed of significant issues affecting the Planning Section; • In coordination with the Municipal Emergency Control Group (MECG), ensures that Status Reports are completed and utilized as a basis for EOC Situation Reports and EOC Action Plans; • Provide staff to assist the Public Information Officer; • Provide accurate up-to-date mapping for the Municipality and surrounding area, in consultation with GIS staff; • Provide property data as required by the MECG; • Provide general planning assistance to the MECG. Aurora Emergency Response Plan 36 FINAL DRAFT November 2009 Director of Building and By-law Services As a member of the Planning Section, the Director of Building and By-law Services has the following responsibilities: Provide the Municipal Emergency Control Group with information and advice on building conditions and by-law enforcement matters. Make recommendations on the demolition of unsafe structures; Provide Provincial Offences Officers to York Regional Police if requested to do so. Aurora Emergency Response Plan 37 FINAL DRAFT November 2009 Director of Customer and Legislative Services/Town Clerk As a member of the Planning Section, the Director of Customer and Legislative Services/Town Clerk has the following responsibilities: ■ Ensure all important decisions made and actions taken by the Municipal Emergency Control Group (MECG) are recorded; • Collect, organize and file all completed event or disaster -related forms, including: all EOC position logs, Situation Reports, EOC Action Plans and any other related information, just prior to the end of each operational period; • Ensure that maps and status boards are kept up to date, in consultation with the Planning and Development Services Department and GIS staff; ■ Provide a process for registering MECG members and maintaining a MECG member list; • Notify the required support and advisory staff about the emergency and the location of the Emergency Operations Centre; • Arrange for printing of material, as required; ■ Distribute EOC Situation Reports, EOC Action Plan, and other documents, as requested; • Maintain a permanent archive of all Situation Reports and EOC Action Plans associated with the emergency; ■ Coordinate the provision of clerical staff to assist in the Emergency Operations Centre, as required; • Upon direction by the Mayor, ensure that all Members of Council are advised of the declaration and termination of the emergency; ■ Upon direction by the Mayor, arrange special meetings of Council, as required, and advise Members of Council about the time, date, and location of the meetings; • Procure staff to assist, as required. Aurora Emergency Response Plan 38 FINAL DRAFT November 2009 Library CEO As a member of the Planning Section, the Library CEO has the following responsibilities: Assist with Planning issues as assigned; Assist with information gathering, as required; Other duties as assigned. Aurora Emergency Response Plan 39 FINAL DRAFT November 2009 4. Logistics Section The Logistics Section arranges for and coordinates all material, services, equipment and resources required to manage and resolve the emergency. The Logistics Section tracks usage and current locations of these items. The Logistics Section may be staffed by the following positions, according to the requirements of the emergency: • Director of Parks and Recreation Services • Manager, Human Resources • Manager, IT Services ■ Coordinator, Purchasing Aurora Emergency Response Plan 40 FINAL DRAFT November 2009 Director of Parks and Recreation Services The Director of Parks and Recreation Services is the Logistics Section Chief. The Logistics Section Chief has the following responsibilities: • Activating the emergency notification system through the Fire Communications Centre; ■ Ensuring that security is in place for the Emergency Operations Centre (EOC) and registration of MECG members; • Ensuring the EOC facilities and equipment are operational and supervising the support roles of the Purchasing Coordinator, IT Services Manager and Human Resources Manager; • Ensuring that the operating cycle is met by the MECG and related documentation is maintained and kept for future reference; • Addressing any action items that may result from the activation of the Emergency Response Plan, and keep MECG informed of implementation needs; • Maintaining the records and logs for the purpose of debriefs and post -emergency reporting that will be prepared; • Coordinating the acquisition, distribution and scheduling of various modes of transport (i.e., public transit, school buses, trains, boats, and trucks) for the purpose of transporting persons and/or supplies, as required, by members of the MECG and the support and advisory staff; • Coordinating the use of Municipal facilities in consultation with York Region Commissioner of Community and Health Services. Aurora Emergency Response Plan 41 FINAL DRAFT November 2009 Manager of Human Resources As a member of the Logistics Section, the Manager of Human Resources has the following responsibilities: ■ Coordinate and process requests for human resources; • Coordinate offers of, and appeals for, volunteers with the support of the MECG; • Select the most appropriate site(s) for the registration of human resources; • Ensure records of human resources and administrative detail, that may involve financial liability, are completed; • Ensure that a Volunteer Registration Form is completed when volunteers are involved, and a copy of the Form is retained for Town records; • Ensure identification cards are issued to volunteers and temporary employees, where practical; • Coordinate transportation of personnel to and from site(s), in consultation with the Director of Planning and Development Services; • Ensure liaison with community support agencies (e.g., St. John's Ambulance, Canadian Red Cross); • Obtain assistance, if necessary, from Human Resources and Skills Development Canada, as well as other government departments, public and private agencies and volunteer groups. Aurora Emergency Response Plan 42 FINAL DRAFT November 2009 Manager of IT Services As a member of the Logistics Section, the Manager of IT Services has the following responsibilities: ■ Activate the emergency notification system of the local amateur radio operators group, if required; ■ Initiate the necessary action to ensure the telephone system at the Municipal offices and EOC function as effectively as possible, as the situation dictates; ■ Ensure that the emergency communications centre is properly equipped and staffed with appropriate technical staff to maintain equipment and trouble shoot problems; • Maintain an inventory of community and private sector communications equipment and facilities within the community, which could, in an emergency, be used to augment existing communications systems; ■ Make arrangements to acquire additional communications resources during an emergency; • Arrange for the operation of fax machines, computer and other technical resources, as required. Aurora Emergency Response Plan 43 FINAL DRAFT November 2009 Purchasing Coordinator As a member of the Logistics Section, the Purchasing Coordinator is responsible for: • Providing and securing equipment and supplies not owned by the Town of Aurora; • Ensuring liaison with Finance/Administration Section in order to assist with maintaining accurate records of expenses; • Ensuring liaison with purchasing agents of the neighbouring communities and The Regional Municipality of York, if necessary; • Maintaining and updating a list of all vendors (including 24-hour contact numbers), who may be required to provide supplies and equipment; ■ Ensuring emergency fuel contracts for vehicles and standby generators is active and in good standing. Aurora Emergency Response Plan qq FINAL DRAFT November 2009 5. Finance/Administration Section The Finance/Administration Section performs duties related to administration, finance and staffing specific to the emergency. This includes keeping track of incident -related costs, purchasing and compensation and claims. As the Chief of the Finance/Administration Section, the Director of Corporate and Financial Services has the following responsibilities: Provide information and advice on financial matters as they relate to the emergency; Activate units within Finance/Administration Section, as required; ■ In consultation with the EOC Director, confirm adequacy of expenditure limits as identified in the Purchasing Policy; Ensure there is a continuum of payroll process for all employees; Ensure liaison, if necessary, with the Treasurers/Directors of Finance of neighbouring communities and The Regional Municipality of York; Ensure that records of expenses are maintained for future claim purposes; Ensure the prompt payment and settlement of all the legitimate invoices and claims issued during an emergency; Ensure all requirements under the Ontario Disaster Relief Assistance Program are met by the Town and submitted to the Minister of Municipal Affairs and Housing within 14 days of the emergency. Aurora Emergency Response Plan 45 FINAL DRAFT November 2009 Relationship between CCG and Emergency Site Manager (ESM): Depending on the nature of the emergency, and once the Site Manager has been assigned, the CCG relationship with the ESM is to offer support with equipment, staff and other resources, as required. The CCG will also ensure that the rest of the community maintains municipal services. Relationship between ESM and command and control structures of emergency responders The senior representative for each emergency responder (police, fire, EMS, public works) at the site will consult with the ESM so as to offer a coordinated and effective response. Regular briefings will be held at the site and chaired by the ESM so as to establish the manner and process to the emergency. Relationship between the Town of Aurora and York Region Some services are provided by The Regional Municipality of York to the Town of Aurora. In the event of an emergency, it is important that the two levels of local government operate in a cohesive, planned manner. This Emergancy Response Plan contemplates the sharing of resources in order to provide the citizens of the Town of Aurora and The Regional Municipality of York with an effective, planned and cooperative approach to emergency management. Risk analysis and critical infrastructure assessment have been jointly completed by the Region and the Town of Aurora as well as the surrounding area municipalities. It is recognized that, in the event of a large scale emergency involving several or all of the nine area municipalities, the ability of the Region to provide staff to all nine EOCs and the Regional EOC may become strained, in which case the local area municipality may receive assistance from those agencies by communications link, rather than a direct presence in the local EOC. Aurora Emergency Response Plan 46 FINAL DRAFT November 2009 PART 7: EMERGENCY TELECOMMUNICATIONS PLAN Upon implementation of the Emergency Response Plan, it will be important to ensure that communications are established between the emergency site and the EOC. Also, communications may be required at various locations including evacuation centres, hospitals, and other key responding agencies. The Emergency Telecommunications Coordinator (ETC) is part of the initial Emergency Notification Procedure. The ETC will call upon his/her contacts for further communications support, as required. The Emergency Telecommunications Office will be located in an area adjacent to the EOC. It is equipped with portable hand radios, battery back-up, two-way radio with the necessary channels to communicate with police, fire, EMS and the Ontario Fire Marshal. Communications between the EOC and the other responding agencies will be with the support of a runner. All messages are to be written on the approved forms and logged. Should the Town of Aurora lose all telephone communications, pre -arranged communications could be obtained through the local Amateur Radio Operators Network. Aurora Emergency Response Plan 47 FINAL DRAFT November 2009 PART 8: DISTRIBUTION LIST Copy Number Location Issued dd/mm/yy 1 Mayor 2-9 Councillors 10 Chief Administrative Officer 11 Fire Dispatch 12 Fire Chief 13,14 Regional Police 15 Director of Infrastructure and Environmental- Services 16 Director of Building and By-law Services 17 Director of Customer and Legislative Services 18 Director of Corporate and Financial Services 19 Town Solicitor 20 Town Clerk 21 Director of Parks and Recreation Services 22 Director of Planning and Development Services 23 Manager of Human Resources 24 Emergency Information Officer 25 Manger of Information Technology 26 Representative/General Manager — PowerStream 27-34 Regional Municipality of York 35 Canadian Red Cross 36 Southlake Regional Healthcare Centre 37 York Region District School Board 38 York Catholic District School Board 39 Red Cross, York Region Branch 40-41 Emergency Management Ontario 42-45 CEMCs and Alternates Aurora Emergency Response Plan 48 FINAL DRAFT November 2009 PART 9: UPDATES AND AMENDMENTS Updated dd/mm/yy Comments Updated By: Aurora Emergency Response Plan 49 FINAL DRAFT November 2009 APPENDIX 1: ANIMAL EMERGENCY PLAN (To be developed) APPENDIX 2: ACCESSIBLE CUSTOMER SERVICE PLAN (Under development) Aurora Emergency Response Plan 50 FINAL DRAFT November 2009