MINUTES - Mayor's Golf Classic Funds Committee - 20200730
Town of Aurora
Mayor’s Golf Classic
Funds Committee
Meeting Minutes
Date: Thursday, July 30, 2020
Time and Location: 10 a.m., Video Conference
Committee Members: Nancy Harrison (Chair, departed at 11 a.m.), Koula Koliviras
(Vice Chair), Barb Allan, Wendy Browne, Rosalyn
Gonsalves, Heidi Schellhorn, and Beverley Wood
Member(s) Absent: None
Other Attendees: Councillor Wendy Gaertner, Jason Gaertner, Manager of
Financial Management Services, Michael de Rond, Town
Clerk, and Ishita Soneji, Council/Committee Coordinator
This meeting was held electronically as per Section 20.1 of the Town's Procedure By-
law No. 6228-19, as amended, due to the COVID-19 State of Emergency.
The disbursement of funds being considered by the Mayor’s Golf Classic Funds
Committee is of the funds generated from the annual Aurora Mayor’s Charity Golf
Classic Tournament.
The Chair called the meeting to order at 10:04 a.m.
Nancy Harrison relinquished the Chair to Vice Chair Koula Koliviras at 10:14 a.m. and
resumed the Chair at 10:16 a.m. during the consideration of Application (d) – Salvation
Army.
The Committee consented to resolve into a closed session at 10:26 a.m. and
reconvened into an open session at 10:58 a.m.
Mayor’s Golf Classic Funds Committee Meeting Minutes
Thursday, July 30, 2020 Page 2 of 7
1. Approval of the Agenda
Moved by Beverley Wood
Seconded by Heidi Schellhorn
That the agenda as circulated by Legislative Services, including the following
additional item, be approved:
• Application (g) – York Region Rose of Sharon Services for Young Mothers
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
Nancy Harrison declared a pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50 respecting Item 1(d), as she is employed with
the organization. Nancy Harrison did not participate in the discussion or voting of
this item.
Barb Allan declared a pecuniary interest under the Municipal Conflict of Interest
Act, R.S.O. 1990, c. M.50 respecting Item 1(b), as she is on the organization’s
Executive Council. Barb Allan did not participate in the discussion or voting of this
item.
Beverley Wood declared a pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50 respecting Item 1(b), as she is on the
organization’s Executive Council. Beverley Wood did not participate in the
discussion or voting of this item.
3. Receipt of the Minutes
Mayor’s Golf Classic Funds Committee Meeting Minutes of December 5, 2019
Moved by Rosalyn Gonsalves
Seconded by Beverley Wood
That the Mayor’s Golf Classic Funds Committee meeting minutes of December 5,
2019, be received for information.
Carried
Mayor’s Golf Classic Funds Committee Meeting Minutes
Thursday, July 30, 2020 Page 3 of 7
4. Delegations
None
5. Matters for Consideration
1. Applications for Review
(a) Abuse Hurts
The Committee reviewed the application and discussed about the
allocation of funds as proposed by the organization. The Committee
agreed that the application meets the criteria to receive funding from the
Mayor’s Charity Golf Tournament.
Moved by Rosalyn Gonsalves
Seconded by Koula Koliviras
1. That Application (a) be received; and
2. That the Committee grant funding to Abuse Hurts in the amount of
$2,500.
Carried
(b) Welcoming Arms
The Committee reviewed the application and agreed that the application
meets the criteria to receive funding from the Mayor’s Charity Golf
Tournament.
Moved by Wendy Browne
Seconded by Rosalyn Gonsalves
1. That Application (b) be received; and
2. That the Committee grant funding to Welcoming Arms in the amount
of $5,000.
Carried
(c) Women’s Centre of York Region
Mayor’s Golf Classic Funds Committee Meeting Minutes
Thursday, July 30, 2020 Page 4 of 7
The Committee reviewed the application and discussed about the various
aspects of the organization’s programs and activities. The Committee
agreed that the application meets the criteria to receive funding from the
Mayor’s Charity Golf Tournament.
Moved by Heidi Schellhorn
Seconded by Beverley Wood
1. That Application (c) be received; and
2. That the Committee grant funding to Women’s Centre of York Region
in the amount of $3,000.
Carried
(d) Salvation Army
The Committee reviewed the application and discussed the organization’s
efforts to use the funds towards COVID-19 pandemic recovery programs.
The Committee agreed that the application meets the criteria to receive
funding from the Mayor’s Charity Golf Tournament.
Moved by Barb Allan
Seconded by Beverley Wood
1. That Application (d) be received; and
2. That the Committee grant funding to Salvation Army in the amount of
$2,500.
Carried
(e) Kinark Child and Family Services
(f) Kinark Child and Family Services
The Committee discussed Applications (e) and (f) in Closed Session.
(g) York Region Rose of Sharon Services for Young Mothers
The Committee reviewed the application and agreed that the application
meets the criteria to receive funding from the Mayor’s Charity Golf
Tournament.
Mayor’s Golf Classic Funds Committee Meeting Minutes
Thursday, July 30, 2020 Page 5 of 7
Moved by Rosalyn Gonsalves
Seconded by Heidi Schellhorn
1. That Application (g) be received; and
2. That the Committee grant funding to York Region Rose of Sharon
Services for Young Mothers in the amount of $5,000.
Carried
6. Informational Items
2. Verbal Update from Town Clerk
Re: Committee Updates
Staff provided an update regarding the available funds thus far and noted that the
Aurora Mayor’s Charity Golf Classic will not be held this year due to the
ongoing pandemic. Staff noted that due to facility closures, formal in-person
cheque presentations to the organizations receiving funds as discussed at
previous meeting will be suspended.
The Committee and staff discussed about the possible means on how
organizations can report back on the utilization of disbursed funds. Staff noted that
a requirement for organizations to report back to the Town within a determined
timeframe in anyway they deem appropriate regarding how the funds were utilized
will be noted on the Application to Receive Funds.
Moved by Beverley Wood
Seconded by Barb Allan
1. That the verbal update regarding Committee Updates be received for
information.
Carried
7. Closed Session
Moved by Wendy Browne
Seconded by Beverley Wood
That the Committee resolve into a Closed Session to consider the following matter:
Mayor’s Golf Classic Funds Committee Meeting Minutes
Thursday, July 30, 2020 Page 6 of 7
3. Personal matters about an identifiable individual, including municipal or local
board employees (Section 239(2)(b) of the Municipal Act, 2001); Re:
Application (e) – Kinark Child and Family Services
4. Personal matters about an identifiable individual, including municipal or local
board employees (Section 239(2)(b) of the Municipal Act, 2001); Re:
Application (f) – Kinark Child and Family Services
Carried
Moved by Koula Koliviras
Seconded by Beverley Wood
That the Committee meeting be reconvened into an open session to rise and
report out from Closed Session.
Carried
3. Personal matters about an identifiable individual, including municipal or
local board employees (Section 239(2)(b) of the Municipal Act, 2001); Re:
Application (e) – Kinark Child and Family Services
Moved by Wendy Browne
Seconded by Heidi Schellhorn
1. That application (e) be received; and
2. That the confidential direction to staff be confirmed.
Carried
4. Personal matters about an identifiable individual, including municipal or
local board employees (Section 239(2)(b) of the Municipal Act, 2001); Re:
Application (f) – Kinark Child and Family Services
Moved by Wendy Browne
Seconded by Barb Allan
1. That application (f) be received; and
2. That the confidential direction to staff be confirmed.
Carried
Mayor’s Golf Classic Funds Committee Meeting Minutes
Thursday, July 30, 2020 Page 7 of 7
6. Adjournment
Moved by Heidi Schellhorn
Seconded by Rosalyn Gonsalves
That the meeting be adjourned at 11:05 a.m.
Carried