AGENDA - Mayor's Golf Classic Funds Committee - 20210624Town of Aurora
Mayor's Golf Classic Funds Committee
Meeting Agenda
Date:June 24, 2021
Time:10 a.m.
Location:Video Conference
Pages
1.Procedural Notes
This meeting will be held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
2.Approval of the Agenda
3.Declarations of Pecuniary Interest and General Nature Thereof
4.Receipt of the Minutes
4.1.Mayor's Golf Classic Funds Committee Meeting of May 27, 2021 1
That the Mayor's Golf Classic Funds Committee Meeting Minutes of May
27, 2021, be received for information.
5.Delegations
5.1.Ron Weese, President, Sport Aurora Re: Item 6.1 - Application from Sport
Aurora Inc. - All Kids Can Play Program
4
6.Matters for Consideration
6.1.Application from Sport Aurora Inc. - All Kids Can Play Program 5
(Deferred from the May 27, 2021 Mayor's Golf Classic Funds Committee
meeting)
That the application from Sport Aurora Inc. - All Kids Can Play
Program be received; and
1.
That the Committee provide direction to:2.
Grant the funding request;a.
Deny the funding request; orb.
Defer consideration of the funding request to a future
meeting.
c.
7.Informational Items
8.Adjournment
1
Town of Aurora
Mayor's Golf Classic Funds Committee
Meeting Minutes
Date:
Time:
Location:
Thursday, May 27, 2021
10 a.m.
Video Conference
Committee Members: Koula Koliviras (Vice Chair)
Barb Allan
Wendy Browne
Members Absent: Rosalyn Gonsalves
Heidi Schellhorn
Other Attendees: Jason Gaertner, Manager, Financial Management
Samantha Yew, Deputy Town Clerk
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Vice Chair called the meeting to order at 10:03 a.m.
2. Approval of the Agenda
Moved by Wendy Browne
Seconded by Barb Allan
That the agenda as circulated by Legislative Services be approved.
Carried
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2
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50
4. Receipt of the Minutes
4.1 Mayor's Golf Classic Funds Committee Meeting Minutes of July 30, 2020
Moved by Wendy Browne
Seconded by Barb Allan
That the Mayor's Golf Classic Funds Committee meeting minutes of July
30, 2020, be received for information.
Carried
5. Delegations
None
6. Matters for Consideration
6.1 Application from Shine Through the Rain Foundation - Rainy Day Food &
Shelter Program
The Committee reviewed the application and expressed support for the
program, noting that they are a Newmarket-based association that
supports residents of Aurora.
The Committee inquired about the remaining funds allocated to the
Committee, and staff provided a response.
Moved by Barb Allan
Seconded by Wendy Browne
1. That the application be received; and
2. That the Committee grant funding to Shine Through the Rain
Foundation - Rainy Day Food & Shelter Program in the amount of
$3,000.
Carried
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3
6.2 Application from Sport Aurora Inc. - All Kids Can Play Program
The Committee reviewed the application and expressed concerns about
the timing of the application and the amount requested by the
organization. The Committee agreed to postpone consideration of the
application until further information about the funding for the Aurora
Cares Community Action Team is provided.
Motion to defer
Moved by Wendy Browne
Seconded by Barb Allan
1. That consideration of the funding request from Sport Aurora Inc. - All
Kids Can Play Program be deferred to a future meeting.
Carried
7. Informational Items
None
8. Adjournment
Moved by Barb Allan
Seconded by Wendy Browne
That the meeting be adjourned at 10:17 a.m.
Carried
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Sport Aurora Inc
412 McCaffrey Road, Newmarket, Ontario
executive.director@sportaurora.ca 905-713-5027
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All Kids Can Play 2021
The All Kids Can Play Program has been in existence for over 9 years since 2012 and has been
active in providing financially disadvantaged families the opportunity to apply for and receive
funding to support their sport participation with Sport Aurora Members.
• The current criteria for approval of funding is available on the web site and was
presented and approved at the Sport Aurora AGM 2020.
• An Outreach Plan including traditional and social media will continue to be used to
inform the Community, build positive public relations, and stimulate referrals to the
Program.
• Recommendations have been made and approved by the Sport Aurora Board to
ensure an accurate, easy and available registration process is observed to ensure
confidentiality of all information shared including on -line and in-person processes.
• An individual Donor Giving Plan has begun to solicit funds from individuals.
• At the end of 2020, the Program has enabled 259 children to participate in healthy
activity and we have distributed over $35,000.00 to families in need.
• A Work Plan has been approved by the Sport Aurora Board for the anticipated
increase in requests from worthy recipients as well as including an outreach Program
to attract additional donors to keep the fund available for children in need.
• We have revamped our registration processes at www.sportaurora.ca to take
advantage of the on-line environment yet securing privileged info rmation.
• Recognizing that funds are needed to support the administration and outreach
activities, we have added a sponsor opportunity for those with support interests to
provide funding for the outreach to both donors and recipients.
• We have partnered with various local Service Clubs such as the Rotary and Odd
Fellows as well as Welcoming Arms who serve to identify families in need.
• Sport Aurora receives no grant funding from any other source. Our donors and
sponsors provide 100% of all donations/sponsorships go to supporting the children
who apply for funding, so without donors or sponsors, the fund does not exist.
• At current and anticipated funding levels, we have less than 12 months of reserve in
the fund. Our policy is to maintain 12 months of funding reserve to ensure continuity
and sustainability of the Program.
• We hope that the Mayors Charity Golf Classic Committee will consider funding this
important program that helps deliver on our Mission to increase participation in
marginalized communities with a donation of $5000.00 that will help 33 children
who would not have had the opportunity to participate in sport.
The Sport Aurora All Kids Can Play Committee Co -Chairs – Rob Cattle- Sport Aurora Director
Ron Weese Honourary Member and President of Sport Aurora as well as the Executive
Director – Laurie Mueller Committee Member.
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